Agenda packet, regular meeting — South Gate City Council, November 25, 2025 (part 2 of 3)

148
Amendment No. 1
to Contract No. 2025-10-AC
its obligations under this agreement.

1.2.2 TheConsultantshallsubmittotheCityabillofserviceswithinl5calendar days after the end of each month. The City shall pay the Consultant within forty-five (45) days of receipt of this invoice.

1.3 TERM OF AGREEMENT. This Agreement will remain in effect through December 30, 2026, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

2. EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.

3. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also la'iown as the "Levine Act," a disclosure must be filed ofpolitical contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made.

Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Amendment.
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5 149
Amendment No. 1
to Contract No. 2025-10-AC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria Davila, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:

By:

Rail F. Salinas, City Attorney
NV5:

B7:

Joeseph Crapo, Sr. Vice President
Dated:

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150
City of South Gate - Police Department Construction Support Services l l l 9, 202 5
pBgp l
Exhibit A
October 6, 2025
City of South Gate
8650 California Avenue,
South Gate, CA 90280
Attention: Elias Saikaly
Subject: City of South Gate - Police Department Construction Support Services NV5 Project No. 6000824-002499.02
Elias:

In accordance with your request, on Monday September 29, 2025, NV5 Inc. offersthe additional scope to include the following:

Perform site observation visits during the construction phase to survey the status of the systems installations for general conformance to the design intent. Observation reports will be forwarded to your office after each field visit. Client shall notify engineer when field observations are required with the total number of site visits as follows:

Building Services Site Visits - As needed
Six (6) Mechanical Engineering Services
Six (6) Electrical Engineering Services
Attend meetings during the construction phase. Number of meeting(s) as follows:
a. BuildingServices - As needed
1) Sixteen (16) Mechanical EngineeringServices
2) Eight(8)ElectricalEngineeringServices
Respond to all written contractor Requests forlnformation (RFI's) pertaining to the Mechanical and Electrical design drawings. NV5 and Owner agree that all RFI responses shall be returned within five (5) business days of NV5's receipt of same.

Review Mechanical and Electrical submittals and shop drawing submittals prepared by the contractor. Completed shop drawings shall be submitted at one time for review. Each submittal will be reviewed a maximum of (3) times. NV5 and Owner agree that all submittals shall be returned within five (5) business days of NV5's receipt of same with submittal review stamp.

If required, minor revisions to Mechanical, Electrical drawings, and Mechanical/Electrical Detail Drawings.

Additional scope deliverables shall include;
Field observation report(s).

If minor revisions are required. Revised 100o* Mechanical and Electrical drawings stamped and signed with digitally encrypted signatures in Adobe Acrobat PDF format for submittal to the building department.

Nm5
1 151
City of South Gate - Police Department Construction Support Services 11/ 19.o 20a5
Rrige 2
Please note this additional service request will supplement the base proposal and all terms and conditions of the original contract shall apply unless noted otherwise. Our Lump Sum fee for the foregoing services is as follows:
: " " ' . "A .'VtlaA ! I " '.')aS Id !') j i -' . . . ' :.' : " . " " ! I .. "
Mechanical Engineering $14,900
Electrical Engineering $12,100
Additional Design services $1,000
Construction Administration Site Visits* $12,000
TOTAL $40,000
*Any additional site visits will be an additional hourly fee. Fei based on rate table included with this proposal.

If all is in order, please indicate your approval in the space provided below. This proposal is valid for 30 days.

Should there be any questions regarding the above, or if additional clarification regarding our anticipated scope of services and associated fee is desired, please do not hesitate to call Sincerely,
NV5
M. Will Ostgaard, PE
Project Engineer, Mechanical
Joe Crapo, PE
Senior Vice President
Accepted by:

Elias Saikaly Date
NIV5
152
Attachment B
Agenda Bill 11/25/25 Contract No. 2025-10-AC

ACREEMENT FOR PROFESSIONAL SERVICES TO PREPARE LOAD lVlt?l!ll'l(?RiNG TEST AND HVAC DESIGN BETWEEN THE CITY OF SOUTH GATE AND NV5
This Agreement for Professional Services to Prepare the Load Monitoring tests, and HVAC Design ("Agreement") is made and entered into on January 20, 2025, by and between the City of South Gate, a municipal corporation ("City"), and NV5, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
REaT ALS
WHEREAS, City desires to retain a qualified provider for certain senrices relating to the preparation of the Load Monitoring tests, and HVAC Design for the South Gate Police Depmtment-Jail Cell Detention Center;
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, quali&ations, manpower and expertise to perform properly and ttmely tbe Pmfessional Services underthis Agreemerit; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THERH:FOR, the Pmties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as descrtbed in Exhibit "A" attached hereto and made part of this Agreement, The Scope of Services may be mutually amended from time to time by both Parties tn wrtting.

2. COMPENSATION FOR SERV[CES. The total amount of compensation for this Agreement shall not exceed the sum of Forty-Nme Thousand Six Hundred Fifty Dollars ($49,650.00) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreeinent. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the Assistant City Manager/Director Of Public Works or his/her designee,

2.1 Consultant shall be required to atterid meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable, Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid tn accordance with the schedule included in Consultant", proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) 5116863.1-L235.0 4Form ROV, 01/17/23)
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days of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be constnied as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement. 3, TERM OF AGREEMENT. This Agreement is effective as of January 20, 2025, and will remain in effect for a period of one year from said date or until project completion, unless otheyise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein,

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City, Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization,

5. CONFLICT OF iNTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant further repreSeritS that in performance of this Agreement, nO perSOn having any such interest shall be employed by it, Within ten (10) days, Corisultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the tenn of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Corisultant shall not offer, encourage or accept any financia] interest in Consultant's business or tn this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. m that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant wil] be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation pmvided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, temiinate the whole or any part of this Agreement in any of the following circumstances:
/O
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a, If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endariger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writtng) after receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated,

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Conaultarit to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work perfotmed. m ascertaining the value of the work performed up to the date of terminatiori, consideration shall be given to both completed work and work in pmgress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6,2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above,

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City. 6,4 Non-Discrimination.
6,4,1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, fmnily/parental status, or veteran/military status, in the perfotmance of its services and duties pursuarit to this Agreement and will comply with all applicable laws, ordinances and codes of the federal, state, and county and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, 5116863.1 -L235.0
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and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreemerxt, are free from such discrimination, Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other foims of compensation, and selection for training, including apprenticeship. 6,4.2 The provisions of Subsectton 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to alE documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discritninatton provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is avatlable for review and on file with the City Clerk's Office,

6.5 Insurance. Consultant shall submit to City, certifiotes indicating compliance with the following minimum insurance requirements no less than one (I) day prior to beginning of perfomiance underthis Agreement:

6.5.1 Workers Compensation Jnsurance as required by law, Consultant shall require all subcontractors similarly to provide such workers' compensation insurance forthe*r respective employees.

6.5.2 Comprehenstve general and automobile liability insurarice protecting Consultant in amounts not less than $1,000,000 per occurrence/accident for bodily injury and property damage liability. Each such policy of insurance shall:
a, Be issued by a :financia]ly responsib]e insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City,
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: 4'It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terms of this Agreement.
6,6 Tndpttmfflt'nNon. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other Ctty agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions whiffi may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on beha{f of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicabje Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governrnents, without regard to coriflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, mployee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of ConsuItant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 mdemnificationofCalPERSDetermination-IntheeventthatConsultantorany employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest ori such contributions which would otherwise be the responsibility of City.

6.8.3 Busiriess License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required ptior to start of work and 51l6863.i-L235.0
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any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consiiltant's Personnel.

6.9.1 All services required under the Agreement wtll be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code. 6,9,2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance staridards established by City. 6,9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requtrements pertaining to enxployer's liability, workers' compensation, unemployment irisurmice and Social Security.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be iiiterpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties parttcipated equally in the draffing of same, and any nile of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only arid shall not be considered or referred to in resolving 5116863. l- [.235.0
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questions of interpretation or conshauction,

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreemerit may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parttes hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance ofpayment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check, However, approval or payment by City shall not constitute, nor be deemed, a release of the responstbility and liability of Consultant, its employees, sub-consultants aixd agents for the accuracy and competency of the tnformation provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultarits and agents.

6.l4'Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fatl to make stx:h correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files, All files of Consultant pertaining to City shall be and remain the property of City, Consultant will control the physical location of such files duting the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Watver; Remedies Cumulative. Failure by a Party to tnsist upon the perfortnance of and Ofthe provisions OfthiS Agreement by the Other pad, irrespective Ofthe length of time for whtch such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future, No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permttted or available to a Party under this Agreement, or at law or in equity, shali be cumulative and alternative, and invocation of 5(16863.1 - L235.0
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any such right or remedy shall not constitute A waiver or election of remedies with respect to any other permitted oravailable right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Paity.

6.18 8everability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attomeys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Patty in such action shall be etitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled,

6.20 Entire Agreement and A.mvuduhuiiib. This Agreement constitutes the whole agreement between Ctty and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither pmy, in executing or performing this Agreement, is relying upon any statement or information not contained in this A@eement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant,

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes, P.E.

Assistant City Manager/Director Of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate,org,
TEL: (3231 563-9567
WITH COURTESY COPY TO:

City of South Gate
Yodit Glaze, City Clerk
8650 California Avenue
South Gate. CA 90280
TEL: (323)563-9510
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TO CONSULT ANT:

David Niknafs, PE
Director of Transportation NV5
133 Technology Drive, Suite 200
Irvine, CA 92618
Email: [email protected]
TEL: (949) 419-3030

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant wamints and represents that it has consulted with an attomey or knowingly and voluntarily decided to forgo such a consultation,

6.24 Interpretatxon Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party draffed all or a portion of this AgreemenI Or the clause at issue.
7, CALIFORNIA LEVINE ACT DISCLOSURE STATF.MENT. In accordance with Califomia SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form avatlable on the Ctty website and submit it to the City Clerk's Office prior to the approval of this Agreement.

8. EFFECIIVE DATE. The effective date of this Agreement is Jaanuary 20, 2025 and will remain in effect through and until project completion, unless otherwise terminated in accordance wtth the terms ofthis Agreement.
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IN lVffNESS WHEREOF, the Parties liereto liave caused this Agreement to be executed and attested by tlieir respective officers tliereumo duly acitliorized.

CITY OF SO H
Rob Houston, ity Manager
o=t-i= 2-)\ 7,02,5
ATTEST:

Yodit iaze, City C)erk
(SEAL)
APPROVED AS TO FORM:

Raal F. Salinas, City Attorney
NV5:

B:Y:

J Cooper
Dated:
:p{ % /';/2 r
51 168(il I-L2]5.0
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December 20, 2024
(Revised January 9, 2025)
NV5
City of Soutl'i Gate/Public Works
Attn: Elias Saikaly
8650 California Avenue
South Gate, CA 90280
Subject: Proposal for Load MonitoringTest - HVAC Design Dear Mr. Saikaly,
In accordance with your request dated Wednesday, December 4, 2024, NV5, Inc. is pleased to offer our proposal for the foflowin@ professional services:

1. Building Services
a. Mechanical Engineering Services
b. Plumbing Engineering Services
c. Electrical Engineering Services

PROJECTSCOPE
We understand that the proJect is in the City of South Gate (City) and consists of Load Monitoring Tests on an existing 225A, 120/240V Single Phase ElectricaJ Panel and a 225A, 120/208V, 3- PttaSe EleCtrfCal panel The TENTS Will determine the availa5ility Of Spare electrical CapaCity fOrthe installation or a new additional single HVAC unit (one unit) at the South Gate Police Department's (SGPD) Jail Detention facility. This proposal includes the HVAC Design based on the findings of the electrical load monitoring, The HVAC design will be based on the City's selection of one of three (3) options (Package Unit, Split System, and Ductless System) provided by NV5, based on available existing building documentation and existin@ field conditions assessed by NV5.

SCHEDULE
The design schedule will be mutually agreed upon at the commencement of the design phase.

GENERAISERVICE

1. Attend coordination meetings (in person or via video conference) to review engineering concepts in order to proceed with the design phase and to properly coordinate the work of the related disciplines. The number of meetings is as follows (total of five meetinqs):
a. Meetings
i. Five (5) Mechanical Engineering Services
ii. Five (5) Plumbing Engineering Services
iii. Five (5) Electrical Engineering Services

2. ProvideassistancetotheOwnerinestablishingspaceallocationsforsystems,equipmentand associated distribution.

3. ReviewwiththeOwnertheimpactthesystemsmayhaveupontheaestheticsofthefacility.

4. We will assume the existin@ infrastructure is sufficient to support this initiative. 133Technolo@yDrive,Suite200 i lrvine,CA92618 i 949.419.3030 i 163
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5, Review existing systems based on Owner-provided as-built documents and/or original construction documents. NV5 is not responsible for the accuracy of these documents.

6. Prepare the Construction Documents, consisting primarily oT drawings and (sheet or book) specifications sett.ing forth in reasonable detail the requirements for constructin@ the project.

7. Preparation of sealed and signed drawings for building department permit submittal for the following disciplines:
a. Signed and Sealed Drawings
1) Mechanical Engineering Drawings
2) Plumbing Engineering Drawings
3) Electrical Engineering Drawings

8. Completion of drawings utilizing AutoCAD production software

PROFESSIONAL SERVICES
Met,haniml EngineeringServices

1. Pedorm field observation prior to design to determine existing mechanical installations. This field observation will be non-invasive and does not include the openin@ of walls, ceilings or floors. This proposal includes one site visit, not to exceed one hour, for mechanical equipment observation. Access to equipment and spaces shall be provided by the Owner. If air flow information is not available, then the owner shall be responsible for retaining a qualified COntraCtOr Or maintenEinCe personnel tO prepare an air balance report far SYStemS SerVingthiS area, If turttier field investigation iS required, it Will be perrOrme.r:i On an houri7 baSiS at the rate of $225.00 per hour for the engineer's time.

2. Design the mechanical systems to support the buiiding program and equipment loads.

Equipment will be roughed-in to locations determined by the appropriate Owner-selected consultants or representatives.
3, Coordination with specialty system consultants regarding cooling requirements for sensitive electronic equipment in orderto develop and design the supporting mechanical syStemS.

4. Coordination with the Fire Protection Erigineer and the Fire Protection Report in order to properly develop and design the supporting mechanical systems.

5. Coordinationwiththewaterfeatureandpooldesignersandengineersinordertodevelopand design the supporting mechanical systems.
e, Design of new connections to existing HVAC equipment or new HVAC equipment with new air distribution and ductwork as required. Existing HVAC installations shall be reused where adequatelysized and in suitable condition for reuse.

7. Prepare calculations to demonstrate compliance with the applicable energy codes for the mechanical systems using the mandatory and prescriptive requirements as outlined in the California Building Code (Title 24).

NiVl5
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Plumbing Engineering8ervices

1. Perforni field observation prior to design to determine existing plumbing installations. This field observation will be non-invasive and does not include the opening of walls, ceilings, or floors. Tl'iis proposal includes one site visit, not to exceed one hour, for plumbing system observation. Access to equipt'nent and spaces shall be provided by the Owner. If further field investigation is required, it will be performed on an hourly basis at the rate of $225.00 per hour for the engineer's time.

2. Design the plumbing systems, including roof drainage, sanitary sewer, grease waste, domestic hot and cold water, steam, medicat gas, compressed air, medical air, medical vacuum, and natural gas systems. Utilities shall be connected to existin@ piping systems within the building based on the as-built drawings.

3. Design the shell plumbin@ systems in accordance with the Landlord/Tenant lease agreement.

4. Design the tenant improvement plumbing SYSTEMS, using neW and existing equipment, baSed on direction provided by the Tenant. Existing equipment and installations will be reused where adequatelysized and in suitable condition for reuse.

5. Prepare calculations to demonstrate compliance with the applicable ener@y codes for the plumbing systems usin@ the mandatory and prescriptive requirements as outlined in the California Building Code (Title 24).

6. Firesprinklersystemdesi@nisnotapartoTthisdesignscope.

Eledrical EngineeringServices
1, Perform field observation prior to design to determine existing electrical installations. This field observation will be non-invasive and does notincludethe opening of walls, ceilings, flolas or electrical distribution equipment dead front covers. This proposal includes one site visit, not to exceed one hour, for electrical system observation. Access to equipment and spaces shall be provided by the Owner. If further field investigation is required, it will be performed on an hourly basis at the rate of $225.00 per hour for the engineer's time.

2. Designofaneiectricaldistributionsystemfromtheexistingbuildingmainelectricalserviceto neW tenant panelboard(s). Existing switchgear, panelboards and distribution equipment Wit be reused where adequately sized and in suitable condition for reuse.

3. Emergency/Standbypowersystemsdesigntoincludegeneratorsizingandselection,transfer syStem, IOad priOritiZatiOnl IOad Shed Criterial and segregated emergenC9/legally required and optional standby distribution systems. We will coordinate the emergency and optional standby loads with the user in order to properly meet the needs of the Owner.

4. DesignofelectricaldistributionsystemforHVACunits,connectionstoequipmentand general-purpose receptacles as required,
NIV15
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165
Proposal Tor Load MonitoringTest - HVAC Design
December 20, 2024 (Revised January 10, 2025)

Page 4 of 7 ends

5. Design of empty conduit systein for telecomi'nunication and auxiliary system. Documentation will be based on Owner-provided detailed design.

6. Prepare calculations to demonstrate compliance with the applicable energy codes for the electrical SYSTEMS using the mandatory and prescriptiVe requirements aS outlined in the California Building Code (Title 24).

7. Provide a copy of electrical plans for submittal to utiJity power and communication companies For coordination. The Owner or their designated consultant/contractor shall be responsible for supervising completion of utility company drawings in a timely manner.

8. Design work does not include design of lighting, lighting controls, fire alarm, public address, audio, video, access control, survettlance, or security systems.

ArchitemuralServices (Optional Service)
Upon request, the following professional services can be provided for an additional fee:

1. Review existing buiIding documents provided by Owner.

2. ArchitecturalsupportfOrtheinstallationofOne(1}newHVACunitattheSouthGatePolice Department.

3. Design For removal and reinstallation of existing ceilings to accommodate design for one (1) new HVAC unit.

4. Patchandrepairofexistin@rooftoaccornmodateone(1)newHVACunit.

5. Reflected Ceiling Plan, Roof Plan, and associated details are the only architectural requirements.

6. No modifications to the existing fire and life safety plans are required.

7. Architecturafdesi@nwillstartafterc!tentapprovaloftheinitialHVACdesi@nand30% submittal.

8. Project administration, management, and permitting by others.

9. Architectural QA/QC review only.

StruduralEngineerJngServices(OptionalService)
Upon request, the fOllOWing professional services Can be provided for an additional fee:

1. Review existing buildin@ documents provided by the Owner.

2. Evaluate the structural impact of the new HVAC unit to be installed, and provide structural calculations.

3. Structural Engineering assumptions:
a. Existing structural drawings are available.
b. New HVAC unit will not be roof-mounted.
c. The existing structure's lateral resisting system will not require strengthening. d. Shallow foundations can support the new HVAC unit.

NIV5
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Proposal for Load MonitoringTest - HVAC Design
December 20, 2024 (Revised January 10, 2025)

Page 5 of 7 ends

e. Means and methods, includin@ temporary shoring and bracing techniques, are excluded.
f. The structure is stable in its current state.

PROJECT DELIVERABLES

1. One (1) set of progress drawings at 30%, 60%, 90% preliminary design milestones (if requested) for your coordination.

2. 100% Mechanical, Plumbing and Electrical drawings stamped and signed with digitally encrypted signatures in Adobe ACrObat PDF formatfor submittal tO the building department.

3. ReproduC,tionsotherthanthoserequiredforthebuildingdepartmentsubmittalsarenot included in this proposal.
4, Ifrequired,onlyelectronicplotjilesofthedrawingswillbeprovidedattheendoftheproject.

Except for Adobe Acrobat.pdf files, no electronic copies of the drawings will be provided.

EXCLUDED SERVICES
The following are not a part of our scope of services:

1. Architectural Services and Structural Services.
:. Construction management and inspection services. 3, Services and scope that are not specifically identified within this proposal.

4. Specialty systems design, includingsatellite communications, )i@hting desi@n, special effects, network electronics, food service, point-of-sale and similar systems. We will coordinate with the appropriate Owner-selected vendors or consultants and design the applicable mechanical, plumbing, electrical, and communication interface (water, waste, drains, cooling, ventilation, power, etc.).

5. Electricalutilitycoordination,onandoff-sitewater,gas,sewerandstormdrainandoff-site power.

6. Seismicsupportsandanchorageformechanicalandplumbingpiping,electricalconduitand equipment. We will furnish appropriate data sheets to the structural engineer for their use in the preparation of anchorage details and other structural support systems associated with the systems.

7. LEED - Design With the goal Of attaining a LEED Certification, LEED consulting and documentation services are exc!uded from this proposal.

8. Energy Code compliance for the building envelope.

9. Documentation of as-built conditions,

10. ACOuStiCS consultine and COde compliance With aCOuStiC requirements.

11. Building/life safety code consulting.

12. Fire/smoke modeling.

13. Preparation oT a NFPA 241 construction fire life safety plan.

NV5
167
Proposal for Load MonitoringTest - HVAC Design
December 20, 2024 (Revised January 10, 2025)
page 6 of 7

CONSTRUCTION ADMINISTRATION SERVICES (OPTIONAL SERVICE) Upon request, the following professional services can be provided for an additional fee:

1. Construction Administration services:
a. Conduct one field observation at project completion and prepare list of construction deficiencies/conflicts with design drawings and specifications for resolution by the contractor. The Contractor/Owner shall notify the engineer if/when the field observation is required.
b. RespondtoallwrittencontractorRequestsforlnformation(RFIs)pertainingtothe Mechanical, Electrical and Plumbing design drawing,s. NV5 and the Owner agree that all RFI responses shall be returned within 10 business days of NV5's receipt of the same.
c. ReviewfinalMechanical,ElectricalandPlumbin@shopdrawingsubinittalsprepared by the contractor. Completed shop drawings shall be submitted at one time for review, This proposal includes review of one original submittal and one resubmittal.

2. Addressingcomponentsfoundtobenon-codecompliantduringsiteinvestigations.Wewill advise when issues are discovered and request further direction.

3. Documentation of as-built conditions,

CLIENT'S ADVISORY ROLE
To assist in the production of our documents, the Client agrees to:

1. ProvidebacRgroundsincludingfloorplans,refiectedceilingplans,elevations,sections, specialty lighting, equiprrient layouts and furniture plans as required For coordination of building services and technology systems design. Information will include individual sheet set-up and drawing index

2. Provideequipmentdrawingsindicatingloads,wirin@andconnectionrequirements. 3, Provide existing mechanical, plumbing, electrical, 'fire protection and technology drawings.

NIV5
,2=4168
Proposal for Load MonitoringTest - HVAC Design
December 20, 2024 (Revised January 10, 2025)

Page 7 of 7 ends

SuMMARYOFPROPOSED FEE
Our LumpSum fee for the foregoin@ services is as follows:

Mechanical, Plutnbing, and Electrical ServR,es
W! 41fflk'lffl.f!'1 ala ' . " ' i.
aea'mgyaii rJ m l'l r @Y!a!MW!t'l' J'lff '.'
smi .. .
fiWlTWa'?-Il*'TTaYail "II"lli'll'llYlal"jilTloWl
Concept-
30% 60% 90% 'Plan -"'-"-"
Approval Total
Project Management, Coordination, &
Meetings $2,000 $1,500 ' $500 $500 $4,500
Site Visit $2,250 $2,250
Electrical Panel Load Readin@ $8,000 $8,000
ROM Construction Cost Estimates $3,500 $4,200 $2,800 $1,750 $12,250 Electrical Engineerin@ Services $2,700 $2,700 $2,700 $900 9,000 Mechanical and Plumbing Engineering
Services
$4,050 $4,100 $4,100 $1,400 $13,650
TOTAL $22,500 $12,500 $10,:100 $4,550 $49,650
Please note that these fees are based upon providing the consulting services noted and having the necessary design information available for completing documents. They do not account for multiple submissions based upon value engineering, redesign during permit review or construction, nor do they include unforeseen existing conditions which result in redesign or reconfiguration of the original design concept.

Thisproposalisvalidfor30days. Feesacceptedafferthistimearesubjecttoreviewandadjustment.

If the project does not start within 60 days from authorization, the proposal is subject to review and adjustment. In the event that the project is delayed after commencement of services, and the project is reinstated, NV5 reserves the right to secure remobilization fees as necessary due to an extension of the project schedule.

Should there be any questions regarding the above, or If additional clarification regarding our anticipated scope of services and associated fees is desired, please do not hesitate to call.

Sincerely,
NV5, Inc.

Darcy Diaz, PE
Senior Electrical Engineer
David Niknafs, PE Andrew Chang, PE
Director SeniorVice President
PN: 6000824-0002499.01
N1V15
169

PLACENTIA CITY HALL AND POLICE STATION
PLACEilTtA, CA l CITY OF PIA(,ENTtA SERVICES
The proje:'t consists ofthe modernization of the exlstln@ Placentia City Hall and police station.

The scope includes an assessment of the existin[ HVAC equipment, revlaw of the existing occupied office spaces, analyzing recent energy costs, and developin@ a program to repiace the existin@ equlpment with new modem and efficient systems.

The modernization includes the inte@ration of the Carrler i-Vu plus with XT-Link building automated control system Installed in 2019. NV5 will provide improved air balancing and greater control over adJusti%the temperature in indMdual spaces. All new air handling units will be equipped with air purification and filtration systems. The modernization also includes the replacement of the existing diesel-powered backup Benerator for emergency power. The HVAC/mechanical improvements will be caordmated to allow far the solar contractor to "plug and play" the new solar and battery system Into the City's new HVAC system. NV5 wilt provide coordination with the construction phasing plan to assist with maintaining the best possible operation of the existing facilities during construction, The existing HVAC and Electrical systems included in the modernization are as follows:

Meqhanical Room and Generator
Roofand Electrical Room
IT Server and Tefevision Production Room
Mecl'ianical
Electrical
Civil
Solar Battery EV
PROJECT SIZE: 25,000 SF
CONSTRUCTION COST: UNDISCLOSED
YEAR COMPLETED: ONGOING
170

RSM CITY HALL HVAC REPLACEMENT
FiAFICHO SANT.4 ililAFll3ARFA, t,A I I,'lT'f OF R".ilCHO !'ANTA M;'iRGAFilTA SEFIVICES The project consists of the replacement ofthe 35 packaged DX units and replacement of 1 split system. NV5 was asked to provlde mechanical and electrical engineering documents to facilitate a permit package and bid set for the City Of Rancho Santa Margarita City Hall. Our team handled this project quickly and effectively.
; (!) Mechanica!
' @ Electrical
PROJECT SIZE: 35 DX UNITS
CONSTRUCTION COST: UNDISCLOSE€
YEAR COMPLEl'ED: 2023
:2-7
171
Item No. 14
Office of the
South Gate City Clerk
NOV20 2025
FILED
2-.' -,,
Ciffl of South Gate

CITY COUNCIL

AGENDA BULL
Department Director:

For the Regular Meeting of: November 25, 2025
.' Public Works
Rob Houston
SUBJECT: AMENDMENT NO. I TO CONTRACT N0. 2022-30-CC WITH TRANSYSTEMS FOR CONSTRUCTION SUPPORT SERVICES FOR THE I-710

FREEWAY/FIRESTONE BOULEVARD SOUTHBOUND ON-RAMP MODIFICATION PROJECT, FEDERAL PROJECT NO. HP21L 5257 (036), CITY PROJECT N0. 354-ST PURPOSE: The Construction of the I-710/Firestone Boulevard Southbound On-Ramp Modification Project (On-Ramp Project) is scheduled to start early 2026. TranSystems, the project's design consultant and engineer of record, must remain involved during construction to ensure compliance with approved design standards. This amendment authorizes TranSystems to provide construction support services through construction completion, including review of submittals, responses to RFIs, and preparation of supplemental technical details.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 1 to Contract No. 2022-30-CC with TranSystems to provide construction support services for the I-710 Freeway/Firestone Boulevard Southbound On- Ramp Modification Project, Federal Project No. HP21L 5257 (036), City Project No. 354- ST, in an amount not-to-exceed $110,133; and
b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2022-30-CC with TranSystems in a form acceptable to the City Attorney.

FISCALIMPACT: ThereisnofiscalimpacttotheGeneralFund.AmendmentNo.1toContract No. 2022-30-CC is in the amount of $110,133 and it will be funded from the $8.2 Million Metro Measure R Funds budgeted on the project. The revised contract amount is $1,180,390.

ANALYSIS: Project construction is scheduled to begin in early 2026 and is anticipated to last up to 16 months. As the engineer of record, TranSystems must continue involvement during construction to ensure that the work complies withthe approved design and all applicable technical standards. Construction support services include responding to contractor Requests for Information (RFIs), reviewing and approving submittals, preparing supplemental structural and electrical details as needed, and providing general engineering support to address unforeseen field conditions.
172
Amendment No. 1 to Contract No. 2022-30-CC, in the amount of $110,133, was developed based on the anticipated level of effort required for these construction support services. Approval of Amendment No. 1 will authorize TranSystems to provide the necessary construction support services. It will ensure design continuity, facilitate the timely resolution of construction issues, and help safeguard the City's investment by maintaining compliance with the project's technical and regulatory requirements.

BACKGROUND: The On-Ramp Project is included in the City's Capital Improvement Program and represents the second phase of a broader effort to improve traffic flow and reduce congestion along the Firestone Boulevard corridor. Once completed, the project is expected to improve service levels from LOS D to LOS C and reduce delays by up to 20 seconds per vehicle trip daily by the year 2040. The improvements include re-aligning and widening the I-710 Freeway/Firestone Boulevard southbound on-ramp to match the width of the recently widened Firestone Boulevard Bridge over the Los Angeles River. Additional work will be completed along Firestone Boulevard from Rayo Avenue to Garfield Avenue and will include pedestrian improvements, ADA-compliant curb ramps (including those within the Caltrans right-of-way), new sidewalks, reconstruction of the existing median island, pavement grinding and overlay, and new traffic striping.

On May 10, 2022, the City Council awarded Contract No. 2022-30-CC to TranSystems to prepare the engineering design and construction documents for the I-710/Firestone Southbound On-Ramp Modification Project, in the amount of $1,07,257. As the engineer of record, TranSystems is required to provide ongoing design support services during construction, which necessitates services encompassed in Amendment No. 1.

Construction is planned to begin in early 2026 and is anticipated to be completed withinl6 months.

ATTACHMENTS: A. Amendment No.l to Contract No.2022-30-CC (Including Exhibit A) B. Contract No. 2022-30-CC*
ES:lc
173
Attachment A Amendment No. 1
Agenda Bill 11/25/25 to Contract No. 2022-30-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2022-30-CC FOR

PROFESSIONAL CONSTRUCTION SUPPORT SERVICES

BETWEEN THE CITY OF SOUTH GATE AND TRANSYSTEMS
This AmendmentNo. l to ContractNo. 2022-30-CC for Professional Construction Support Services ("Agreement") is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and TranSystems, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on May 10, 2022, the City Council awarded Contract No. 2022-30-CC with Consultant ("Agreement") for professional services relating to I-710 Firestone Southbound On- Ramp Modification Project, City Project No. 354-ST, in the amount of One Million Seventy Thousand Two Hundred Fifty-Seven Dollars ($1,070,257); WHEREAS, City and Consultant desire to execute Amendment No. I to Contract No. 2022-30-CC for additional services related to the I-710 Firestone Southbound On-Ramp Modification Project, in an amount not to exceed One Hundred Ten Thousand One Hundred Thirty-Three Dollars ($110,133), under the terms and conditions of the Agreement, and Amendment No. 1 bringing the aggregate total of the Agreement, and Amendment No. l to One Million One Hundred Eighty Thousand Three Hundred Ninety Dollars ($1,180,390).

NOW, THEREFORE, the Parties hereby agree as follows:

1. MODIFICATION TO AGREEMENT

1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

1.2 COMPENSATION.

The total amount of compensation for Amendment No. 1 shall not exceed the sum of One Hundred Ten Thousand One Hundred Thirty-Three Dollars ($110,133), bringing the aggregate total of the Agreement, and Amendment No. 1 to the sum of One Million One Hundred Eighty Thousand Three Hundred Ninety Dollars ($1,180,390). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement, and Amendment No. 1, No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.

Page 1 of 3 ends

174
Amendment No. 1
to Contract No. 2022-30-CC

1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.

1.2.2 The Consultant shall submit to the City a bill of services within 15 calendar days after the end of each month. The City shall pay the Consultant within forty-five (45) days of receipt of this invoice.

1.3 TERM OF AGREEMENT. This Agreement will remain in effect through December 30, 2027, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

3. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made.

Page 2 of 3 ends

175
Amendment No. 1
to Contract No. 2022-30-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria Davila, Mayor
Dated:

ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:

By:

F. Salinas, City Attorney
TRANSYSTEMS:

By:

Ayman Salama, Sr. Vice President
Dated:

Page 3 of 3 ends

5 176
Exhibit A
Local Assistance Procedures Manual Exhibit 10-Hl
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL Page 1 of3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMBNT AL STUDIES)
Note: Mark-ups are Not Allowed EI Prime Consultant € Subconsultant a 2nd Tier Subconsultant Consultant TranSystems Corporation
Project No. Federal Pro.iect No. HP21L-5257(036), City Project No. 354-ST Contract No. Ctty Pro,ject No. 354-ST Date 5/22/2025

DIRECT LABOR
Classification/Title Name hours
Actual Hourly
Rate (Cost) Rate Total
Project Manager Joe Sawtelle * 40 $151.78 $6,071.46
Roadway Lead Rafael Anaya * 88 $118.82 $10,456.16
Roadway/Geometrics Jesus Barriga 100 $86.54 $8,654.00
Roadway/Constniction Support Robert Zordani 90 $93.50 $8,415.00 Drainage/SWDR Sepideh Sarachi 90 $75.66 $6,809.40

LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for sample)

INDIRECT COSTS
d) FringeBenefits (Rate: 53.18% )
f) Overhead (Rate: 20.36% )
h) General and Administrative (Rate: 74.09%
c) TOTAL DIRECT LABOR COSTS [(a) + (b)]:
e) Total Fringe Benefits 21,487.92
g) Overhead [(c)x(f)] 8,226.67
i) Gen & Admin [(c) x (h)] 29,936.82
j) Total Indirect Costs [(e) + (g) + (i)]:

FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10% ] $0.70 $70.00
1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary DescriptionofItem Quantity Unit(s) UnitCost
MileageCosts 100 Miles
PitingCosts l Unit
Travel Costs (Flight, Hotel, Rental Car)
Total
1) TOT AL OTHER DIRECT COSTS: $70.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS:
n) TOTAL OTHER DIRECT COSTS mCLUDING SUBCONSULTANTS:

TOT AL COST [(C) + (j) + (k) + (p)] :
$0.00
$70.00
$110,133.18
NOTES:
1 2
3 Key personnel be marked with an asterisk (") and employees that are subject to prevailing wage requirements must be marked vi+ith two asterisks (").

All costs must comply with the Federa} cost principals. Subconsultants will provide their own cost proposals.

Tlie cost proposal fomiat shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounfing period and established by a cognizant agency or accepted by Caltrans.

Anticipated salaiy increases calculation (page 2) must accompany.

January 2018
177
Local Assistance Procedures Manual Exhibit 10-Hl
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL Page 2of 3
ACTUAL COST-PLUS-FIXED FEE OR LUMP StJM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total houri Direct Labor Subtotal
per Cost Proposal
$40,406.02
Total Hours
per Cost Proposal
408
Avg Hourly
Rate
$99.03
5 Year Contract
Duration
Year 1 Avg Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Year 1
Year 2
Year 3
Year 4
Avg Hourly Rate
$99.03
$101.51
$104.05
$106.65
Proposed Escalation

2.5%

3. Calculate estimated hours per year (Multiply estimate o/o each year by total hours) Year 1
Year 2
Year 3
Year 4
Year 5
Total
Estimated %
Completed Each Year
100.OO%
O.OO%
O.OO%
O.OO%
O.OO%
100%
Total Hours
per Cost Proposal
408.0
408 0
408.0
408.0
408.0
Total
$101.51 Year 2 Avg Hourly Rate
$104.05 Year 3 Avg Hourly Rate
$106.65 Year 4 Avg Hourly Rate
$109.32 Year 5 kvg Hourly Rate
Total Hours
per Year
408.0 Estimated Hours Year l
Estimated Hours Year 2
Estimated Hours Year 3
Estimated Hours Year 4
Estimated Hours Year 5
408.0

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Year l
Year 2
Year 3
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
$99.03 * 408
$101.51 * 0
$104.05 * 0
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
NOTES:

Cost per Year
$40,406.02
$0.00
$0,00
$40,406.02
$40,406.02
$0.00
Estimated Hours Year I
Estimated Hours Year 2
Estimated Hours Year 3
l Tl'iis is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of tlie labor to be perfom'ied each year. 2 An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3 This assumes tliat one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be approved.

January 2018
'7
178
Local Assistance Procedures Manual Exhibit 10-Hl
Cost Proposal
EXHIBIT 10-Hl COST PROPOSAL Page 3of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principals (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principals and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Services

6. 48 Code of Federal Regulations Part 9904 - Cost Accouting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the proje files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name:

Signature:

Ayman Salama Title:

Date of Certification (mm/dd/yyyy):

Principal - Senior Vice President
5/22/2025
Email: [email protected] Phone Number: (949) 798-9385 Address: 6 Hutton Centre Drive, Suite 800, Santa Aria, CA 92707 *An individual executive or financial officer of the consultant's or subconsultant's organization at a levelno lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List of services the consutlant is providing under the proposed contract:

Services During Construction, WBS 270 and 285
January 2018
179
City of South Gate
I-1710 Firestone Blvd Interchange
Construction Management Services
DATE:

CONSULT ANT FIRM:

PROJECT TITLE:

May 27, 2025
TranSystems Corporation (CONSULTANT)
I-710 Firestone Blvd Interchange Improvements

SCOPE OF SERVICES
The CONSULTANT shall provide design support during construction activities until the period of performance specified in this amendment or the capacity of this contract has been exhausted, whichever occurs first.

Design support during construction includes providing design information and consultation to the City Resident Engineer (RE), responding to design-related inquiries, revising project plans, assisting the RE with developing design-related change orders, and leading coordination efforts with the city, as needed. The CONSULTANT may be required to conduct on-site visits and attend meetings on behalf of the city.

The CONSULTANT shall provide qualified engineers to complete the work under the WBS activities listed below. The CONSULTANT Responsible Engineer is responsible for assigning work and providing direction to other consultant personnel assigned under this contract as necessary to complete the tasks within the amount of this amendment.

WBS 270 - Construction Engineering and General Contract Administration WBS 285 - Contract Change Order Administration
The CONSULTANT should be proficient in using Microstation v8, and MS Office for the preparation of the project plans, editing project Standard Special Provisions (SSPs), preparing project-related written documents, and performing engineering calculations. A Professional Engineering (P.E.) license is required for the Responsible Engineer but not for the other unit members; however, consultant personnel should have at least 5 years of experience. Travel to field sites will be required.

The CONSULTANT shall perform all other necessary and incidental tasks related to the WBS activities identified in this amendment.

The CONSULTANT shall coordinate all forms of communication with the City's Resident Engineer and in accordance with the Quality Management Plan (QMP) and the Quality Improvement Practices guide. Project information should not be shared with anyone outside of the City without the approval of the City.

Consultant will provide support to all inquiries made by the Resident Engineer related to items within the approved design package.

Consultant will provide support and review for construction change orders when requested by City Resident Engineer
The CONSULTANT shall follow all Caltrans policies and procedures and adhere to the guidelines and requirements of project's QMP and Quality Improvement Practices guide, and workplace expectations.

It is assumed that the following items are the responsibility of the RE:
@ Inform the TranSystems team of all field changes and CCOs. * Review and stamp shop drawings for compliance requirements. @ Maintain As-Built mark-ups of approved field changes. * Provide a reasonable period for the TranSystems team's response to CCO reviews.

Page l of l
180
Office of the
South Gate City Clei k
Item No. 15
NOV20 2025
FILED Ciffl of South Gate
2'. 10(>-,

CITY COUNCIL
AG-ENDA JBJ[LL
For the Regular Meeting of: November 25, 2025
SUBJECT: AMENDMENT NO. I TO CONTRACT N0. 2024-101-CC WITH

WILLDAN ENGINEERING FOR PROFESSIONAL CONSTRUCTION MANAGEMENT

AND INSPECTION SERVICES FOR SEWER PIPELINE REHABILIT ATION, CITY PROJECT N0. 709-SWR
PURPOSE: The City maintains a 120-mile sewer collection system composed of concrete and VCP pipelines, many of which require rehabilitation due to age and deterioration. The Sewer Pipeline Rehabilitation Project was initiated to line or replace deficient pipeline segments, with Willdan Engineering providing construction management and inspection services. This amendment updates the agreement to reflect changes in project scope and adds 90 working days of construction management and inspection services to 'fund an extended construction schedule.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. I to Contract No. 2024-101-CC with Willdan Engineering, to fund additional construction management and inspection services performed on the Sewer Pipeline Rehabilitation, City Project No. 709-SWR, for a not to exceed amount of $90,000; and
b. Authorizing the Mayor to execute Amendment No. 1 to the Contract No. 2024-101-CC in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. I to Contract No. 2024-101-CC is in the amount of $90,000 and it will be funded by America Rescue Plan Act (ARPA) Funds. The revised amount inclusive of the original contract and Amendment No. 1 is $323,174. The Project is fully funded with ARPA Funds in the amount of $3,000,000 and budgeted and summarized below.

Project Senices ARPA Funds
Des'ign Services $526,745
Design Amendments $19,690
Construction Contract No. 2024-100-CC $2,143,727
Contract Change Order No. 1 ($502,368)
Contract Change Order No. 2 $12,647
Contract Change Order No. 3 $42,569
Contract Change Order No. 4 $13,650
181
Contract Change Order No. 5 $114,500
Contract Change Order No. 6 ($100,249)
Contract Change Order No. 7 $98,29e
Contract Change Order No. 8 $133,800
Construction Management and Inspection Contract $233,174 Amendments to Contract No. $90,000
Staff Time (Project Management) $173,818
Total $3,000,000
ANALYSIS: The Sewer Pipeline Rehabilitation Project has been under construction since March of this year. During construction, unforeseen circumstances and changing field conditions resulted in additional work that added eighty-five (85) working days to the construction schedule, for a total of 205 working days. However, under Contract No. 2024-101-CC, Willdan Engineering was only required to provide construction management and inspection services for a schedule of one hundred-twenty (120) working days. Amendment No. l to Contract No. 2024- 101-CC therefore adds compensation to fund an additional 85 working days.

BACKGROUND: The City of South Gate's Public Works Department manages a sewer collection system consisting of approximately 120 miles of pipelines ranging from 4 to 27 inches in diameter, along with about 2,400 manholes and 19,500 service laterals that connect private properties to the City's sewer mains. The system is primarily constructed of Concrete and Vitreous Clay Pipe (VCP), with roughly 89 miles of concrete pipe and the remaining 31 miles mostly VCP, plus small sections of other materials. The system ultimately discharges the Los Angeles County Sanitation Districts (LACSD) for treatment and disposal.

In prior years, most of the concrete sewers were lined to extend their useful life; however, several concrete segments remain unlined. Previous system studies also identified VCP segments requiring rehabilitation due to deterioration such as cracking. The Sewer Pipeline Rehabilitation Project was developed to address these needs by lining remaining unlined concrete pipes where feasible, replacing severely deteriorated concrete segments with new VCP pipe, and lining VCP segments with significant defects.

On December 10, 2024, the City Council approved Contract No. 2024-101-CC with Willdan Engineering to provide construction management and inspection services on the Project with a one hundred-twenty (120) working-day construction schedule, in the amount of $233,174. The proposed contract amendment adds $90,000 to the contract to compensate Willdan Engineering for 85 days of additional construction management and inspection services required to bring the project to completion. The amended contract amount is $323,174.

The construction project which began in March is approximately 95% complete with the only remaining work being recently approved additions to the project scope. Project completion is anticipated by end of December 2025.

ATT ACHMENTS: A. Proposed Amendment No. 1 (including Exhibit A and Exhibit B) B. ContractNo.2024-101-CC*
*Each document is available for review through the Office of the City Clerk CDH
182
Attachment A
Agenda Bill 11/25/25
Amendment No. 1
to Contract No. 2024-101-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2024-101-CC FOR

PROFESSIONAL SERVICES FOR THE CONSTRUCTION OF SEWER PIPELINE LINING AND IMPROVEMENTS, CITY PROJECT N0. 709-

SWR BETWEEN THE CITY OF SOUTH GATE AND WILLDAN

ENGINEERING
This Amendment No. 1 to Contract No. 2024-101-CC for Professional Services ("Agreement") is made and entered into on November 25, 2025s by and between the City of South Gate, a municipal corporation ("City"), and Willdan Engineering, a Delaware Corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on December 10, 2024 the City Council approved Contract No. 2024-101- CC with Consultant ("Agreement") for professional services in relation to the City's Sewer Pipeline Lining and Improvements Project, City Project No. 709-SWR, in the amount of Two Hundred Thirty-Three Thousand One Hundred Seventy-Four Dollars ($233,174) (Exhibit A); WHEREAS, unforeseen circumstances, changed conditions and additional work added to the project during construction have extended the project timeline and required the consultant to perform additional work, including construction management, inspection, and material testing, for which additional funding is necessary (See, Exhibit "A", attached.) WHEREAS, on October 24, 2025, Willdan notified the City of Hourly Rate Adjustment issued by the California Department of Industrial Relations ("DIR"). As a result of the DIR's determination in prevailing wage rates, Willdan gave the City notice that it was increasing its rates to meet the DIRs published increases. (See, Exhibit "C", attached hereto.) WHEREAS, City and Consultant desire to execute Amendment No. 1 to Contract No. 2024-101-CC for Professional Services, in an amount not to exceed Ninety Thousand Dollars ($90,000), under the terms and conditions of the Agreement and Amendment No. 1 bringing the aggregate total of the Agreement and Amendment No. I to Three Hundred Twenty-Three Thousand One Hundred Seventy-Four Dollars ($323,174).

NOW, THEREFORE, the Parties hereby agree as follows:

1. MODIFICATION TO AGREEMENT

1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Consultant's Proposal Exhibit "B"attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

Page 1 of 3 ends

183
Amendment No. l
to Contract No. 2024-101-CC

1.2 COMPENSATION. The total amount of compensation for the Agreement, Amendment No. I shall not exceed the sum of Three Hundred Twenty-Three Thousand One Hundred Seventy-Four Dollars ($323,174). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement and Amendment No. 1. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager,

1.2.2 TheConsultantshallsubmittotheCityabillofserviceswithinl5calendar days after the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of this invoice.

1.3 TERM OF AGREEMENT. This Agreement will remain in effect through December 31, 2025 unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
[Remainder of page left blank intentionally.]

Page 2 of 3 ends

184
Amendment No. 1
to Contract No. 2024-101-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

It3y:

Maria Davila, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:

Raul F. Salinas, City Attorney

WILLDAN ENGINEERING
B7:

Chris Baca, RCI, Director of
Construction Management and
Inspection Services
Dated:

Page 3 of 3 ends

5185
Exhibit A to Amendment No. l
Mr. Charles Herbertson
City of South Gate
Public Works Department
8650 California Avenue
South Gate, CA 90280
Subject: Budget Amendment Request No. 1 - Proposal for Construction Management and Inspection for Construction of Sewer Pipeline Lining and Improvements, Phase /, CIP No. 709-SWR
Dear Mr. Herbertson,
Pursuant to our recent discussions, this letter is to request authorization to modify our construction management services contract for the City's Construction of Sewer Pipeline Lining and Improvements, CIP No. 709-SWR. Willdan's revised budget of $233,174.00 included construction engineering services for approximately 100 working days. However, additional budget will be required to monitor the work performed between January 10, 2025, and December 31, 2025. The current budget requires a modification to cover the items listed below:

Willdan's original budget did not include construction management hours to monitor the project between January 10, 2025 (Notice to Proceed date) and the first day of work by the Contractor on January 30, 2025. During this time, Willdan's construction management staff participated in a Pre-construction meeting and two Bi-weekly progress meetings, reviewed and processed seven (7) contractor submittals, a pause in the construction from the completion of the contractor's original scope of work on October 2, 2025, to the start of Additional Work (start date to be determined), and other appurtenant work.

Willdan's revised budget includes additional inspection hours necessary to cover the work from the revised completion date of July 7, 2025, through the estimated completion date of December 1, 2025 (pending actual start date).

Willdan's current budget requires an adjustment to cover the unanticipated management and inspection services for the project during the delayed start of construction, additional days needed for the proposed Additional Work as approved by Contract Change Orders No. 7 and 8, project completion, claims mitigation, and project close-out services. The requested modification request would add an additional $90,000.00 to our revised budget and provide funding for the construction engineering services required to monitor the contract through the expected revised completion date of December 1, 2025.

To support this contract request, attached are two detailed spreadsheets for the City's review. The first spreadsheet, ExhibitA, shows Willdan's original cost proposal and is based on the original 120 working day contract; the second spreadsheet, Exhibit B, shows Willdan's estimate to complete the work by December 31, 2024. Please keep in mind Willdan's estimate to complete the work is based on the Contractor's current work pace and our actual fee may be somewhat less or higher than estimated.

In conclusion, Willdan Engineering's revised budget of $233,174.00 would be increased by $90,000.00 for a revised total of $323, 174.00. A modification is necessary to extend the services of the construction manager/public works inspector to assist the City through the completion of the Project. 186
Exhibit A to Amendment No. l
If you have any questions or need additional information, please contact me at (310) 502-6335.

Respectfully submitted,

WILLDAN ENGINEERING
Chris Baca, RCI, CESSWI
l)rrecioi of Constwctiori ll4anageinent anci Irispectiori Ser'i.qces Endosure
Exhibit A-1 1/20/2024 Revised Fee Proposal
Exhibit B - 10/31/2024 Revised Fee Proposal
Exhibit C-1 0/24/2025 Notification of Hourly Rate Adjustment per California DIR Prevailing Wage Determination
91 0005/WW.00.40/P24-362
187
Exhibit A to Amendment No. 1
City of South Gate
REVISED FEE PROPOSAL (11.20-2024)
FOR
CONSTRUCTION MANAGEMENT AND INSPECTION Sewer
Main Repair Project, CIP No. 709-SWR
TASK tCLASSIFICATION
N r r s _ + * r i g a i * i < aa*

CONSTRUCTION
MANAGERt RESIDENT

ENGINEER

PUBLIC WORKS

INSPECTOR
I
LABOR

COMPLIANCE
I _.__

UTILIITY

COORDINATION

MATERIAL

TESTING TOTAL COST
li-,,==- ,-...=-=:.-' . =-= ,J!211RtYaTEi :'= !! $1!)1'=== .'t '.- $181- ''-' $t=-= :'- $iW- r.= -kl-il TASK N;). 1: ProjeclaeooHdinaNon'lC'h!)" "-" 'a-" "' "-" ' ,' " ' "" SUBTASK 1.1 Pieeons(tiielion 40 S7.6t0
SUBTASK 1.2 Consliuclion 320 S61.t20
SU8TASK L3 - Posl Consltualion 40 $7.640
SUBTASK l.4 Addilional Cons)tueiion Management i4 weeks) o 2 -l , SOE!kl,BTASK 1,,5'- Non-QoAin.p Daysll.O days), ,,,, , o 7A4K'N6.2('Consliuc!io'n'6btervajoairpection" - " - =
SLIBTASK 2.1 Pteeonslnialion ,____ ___ _24 .___ . . _. S3,624 SllBTASK 2.2 Consltuclion l-_.._-_-_..-.':J_i ._ _ St20.800 SUBTASK 2.3-Post Consliuelion -' -"-'-"20 ----"-SKff25 SIJBTASK 2 4 -Additional Construction Inspeclion 14 weeks} 0 SO SUBTASK 2 5 7jQop,WoAing.DaysljOQays) o SO
rASK )lo. j:'Labot 6olnp!iThjce -" ' _ ' - " " I
SUBTASK 3 l Review Certified Payrolls ii ........____.._ 80 I
$11,120
.SUBTASK.3.2ConducfEmployeelnteiviews ii _
10 51,390
TASK %o,'4i Ma!eil:i 7ffi@lfng" -'-"-' - - - - ' -" " a l SUBTASK4.1 Compaclion a-nd PCC Teslinq 311,500 311,500
TMKa)!o.5iUlrNtigBlsgiAgency-Cootdln:id6n - ' " " "
SUBTASK5"1"Ulil:tyandOuls:d-e'%lenay'Cootdinalion "' 40 " ""'S!i:'i2'6 TOTAL TASK 1.5 40(1 844 90 40 $11,500 $233,174.00
' Willdan's revised lee is based on a 100 conslniclion ume penod, as stipulated by llie City's Rep+esenlalive on 1i20-2024 AddiUonal semces beyond this duration will be provided on a limeantlmalenal basis at Willdan's slandatd rates
188
Exhibit B to Amendment No. 1
City of South Gate
REVISED FEE PROPOSAL (if-3.2025)
FOR
CONSmUCTIONMANAGEMENTANDINSPECTION SewerMain
Repair Project, CIP No. 709-SWR

TASKICLASSIFICATIOH
(,oNSTRuCTtON

MANAGERI RESIDENT

ENGINEER
tA80R uTILllTY

INSPECTOR' COMPIUNCE COORDINATION

MATERIAL

TESTING TOTAL COST

1.1-%onshdkin

1.2 - Coutnidkin

1.3- PostConshiidkin

2.2-Constn+dkin

2.3-%sfConslnidkin

2.4-AddakinalConstnib

2.5 -
189
Exhibit C to Amendment No. 1
dWILLDAN
October 24 2025
vr. (,harlei Herbertson
City of sout+i aate
public xvorks oepannient
!1650 calforriia avenue
South Gate, CA 90280
$ubjgt: hottficatmn of hout% pate adjustment per c'alifoniia DIR Pramiling Wage Determirutton o*ar ur. serbertson,
in accordance with CalHornia ubor Code rquir*ments and the latest determinations issued by the Calffomia oepartment of industrial pelations (OtRl, thffl letter serv*i as formal notice of an adjustment to our billing rates for fit!d personnel working under pr*vaifing wage dassfflcations. effective September 1, 2025, the DIR issue-d Prevailing Wage Determination No. SC-23-63-2-2025-ID, which supersedes DOtaT7niflati0n NO. S(:-23-63a24024-iD. The' updaed determination incr*ahd the reQuffed h(Xlrl7 wage rates for empkyees dassified under aroupi s and z, which apply to the inspeciion and materials testirig services we provide under our agreement with your agency. consistent with our established billing polig and ax noted in our standard rate schedule, for prwailinH wage classf+cations, the ixraase in hourly rates viill be per the prevailing wade increasa set by the California oepartment @f industrial Relations.
accordmgly, b hourly billing rates for affected personriel have been increased by a percentage equivalent to the DIR'$ published increase in prevailirig wage for these classikations. These revised rates are reflected in the attached invoices) far services performed on or after September s, 2025.

We appreciate p undsrrttanding and cxperat=n in maintaining compliatice With Caiifornia prevailing Wage taws, pr your refereric*, i have enckism a copy of the referencm DIR determinations. if you require a detaik+d breakdown of the adjustments, please let us know arid we will be happy ta proyid* supporting documentation.

Thank you for your continued partnership.

Respectfully subrnmed,
Mike Butt(D, 91E, ENV SP
oaputy oirector of conmuctiori services
/D
190
CURRENT DETERMINATION (EFFECTIVE 9/1/2025)

GENERAL PREV AILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS PURSUANTTO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1

FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS CRAFT: BUILDING/CONSTRUCTION INSPECTOR AND FIELD 801LS AND MATERIAL TESTER# Determination:

SC-23-63-2-2025-1 D
Issue Date:

August 22, 2025
Expiratton date of determination:

June 30, 2026" The rate to be paid for work performed afler this date has been determined. If work will extend past this date, the new rate must be paid and should be Incorporated In contracts entered Into now. Contact the OTfice of the Director - Research Unit for specific rates at (415) 703-4774.

Localities:

All localities within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Sanla Barbara and Venture Counties.

Wages and Employer Payments:

Classlfk.atlon"
(Journeyperson)
Basic
Hourly
Rate
Health
and
Welfare
Pensionb
Vacation
and
Holidaya
Training Other Hours
Total
Hourly
Rate
Daily
Overtime
Hourly
Rated
(1% x)
Saturday
Overtime
Hourly
Rate"
(1 % X)
Sunday/
Holiday
Overtime
Hourly
Rate
(2 x)
Group j $64.18 $14.20 S15.65 $3.95 $l.10 $0.45 8 i99.53 !Ii131.62 $13162 !163.71 Group 2 $65.96 $14.20 S15.65 i3.95 S1.10 $0.45 8 i101.31 !Ii134.29 $134.29 itl67.27 Group 3 $67.96 $14.20 515.65 i3.95 $1.10 S0.45 8 $103.31 !Iil37.29 siaz.zg $-171.27 SUPERCEDED DETERMINATION (EFFECTIVE 9/1/2024-8/31/2025)

GENERAL PREV AILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS PURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1 , ARTICLE 2. SECTIONS 1770, 1773 AND 1773.1

FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS CRAFT: BUILDING/CON8TRUCTION INSPECTOR AND FiELD 801LS AND MATERIAL TESTER" Determinatlon:

S(,-23-63-2-2024-1 D
Issue Date:

August 22, 2024
Explratlon date of determination:

June 30, 2025" Effective until superseded by a new determination Issued by tlie Director or Industrial Relations. Contact the Office of the Director - Research Unit (41 5) 703-4774 for the new rates after 10 days from the expiration date, if no subsequent determination is issued.

Localities:

All locali(ies within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Sanla Barbara and Ventura Counties.

Wages and Employer Payments:

Classification"
(Journeyperson)
Basic
Hourly
Rate
Health
and
Welfare
Pensionb
Vacatlan
and
Holiday'
Training Other Hours
Total
Hourly
Rate
Daily
Overtime
Hourly
Rated
(1'/2 X)
Saturday
Overtime
Hourly
Ratea
(1% x)
Sunday/
HolIday
Overtime
Hourly
Rate
(2 x)
Group 1 !Ii59.l8 $i3.20 il5.65 (1!3.95 ! i1.lO
I
iO.43 8 ]i93.51 Bi123.10 Ji123.10 il52.69
Group 2 !Ii60.96 il3.20 i15.65 !3.95 !Ii1.110
I
iO.43 8 ]igs.zg ! i125.-/7 ! il25.77
I ; 1.
156.25
Group 3 !Ii62.96 H 3.20 il5.65 !3.95 i1.1 o
I
iO.43 8 i97.29 Sil28.77 Si128.77 it 160.25
191
Classifications:

Group 1
Field Soils and Materials Tester
Field Asphaltic Concrete (Soils and Materials Tester) Field Earthwork (Grading Excavation and Filling)
Roof Inspector
Water Proofer
Group 2
AWS-CWI Welding Inspector
Building/Construction Inspector
Licensed Grading Inspector
Reinforcing Steel
Reinforced Concrete
Pre-Tension Concrete
Post-Tension Concrete
Structural Steel and Welding Inspector
Glue-lam and truss Joinis
Truss-Type Joint Construction
Shear Wall and Floor System used as diaphragms
Concrete batch Plam
Spray-Applisd Fireproofing
Slructural masonry
Group 3
Nondestructive Testing (NDT)
Unmanned Aircraft Systen'is (UAS Drories) Operator (when used in conjunction with field soils and material testing - lxiildina/construction insoection
192
Office of the
SOuth Gate City Cleri<
Item No. 16
NOV 2 0 2025
FILED C'Uy of South Gate
-2'.2-- CITY COUNCIL
AGENDA B,J[LL,
For the Regular Meeting of: November 25, 2025
Ori i i Department: Public Works
DepartmentDirector: CifflManager:

Cervan-tes
QJ.(,U.-
Rob Houston
SUBJECT: AGREEMENT WITH ATHENA ENGINEERING INC. FOR THE

CONSTRUCTION OF THE SOUTH GATE POLICE DEPARTMENT'S HEATING,

VENTILATION AND AIR CONDITIONING (HVAC) REPLACEMENT, CITY PROJECT NO. 667-GEN
PURPOSE: The South Gate Police Department (SGPD) Detention Center is currently eqriipped with an outdated air-handling system that provides heating but no air conditioning, resulting in poor ventilation and uncomfortable indoor temperatures during the summer months.

To address these issues, the City included the HVAC Replacement Project in the Fiscal Year 2024/25 Capital Improvement Program. The purpose of this action is to award a construction agreement to Athena Engineering Inc. for installation of a new, energy-efficient HVAC system that will provide both heating and cooling to improve indoor comfort and reliability.

RECOMMENDED ACTIONS:
a. Approving an Agreement with Athena Engineering Inc., for the construction of the SGPD HVAC Replacement, City Project No. 667-GEN, in an amount not to exceed $427,642; b. Authorizing the City Manager to approve change orders administratively up to a cumulative amount of $200,000 to avoid delaying construction if change order work is needed;
c. Authorizing the City Manager to approve pre-payments of construction progress payments for the construction contract to meet compliance with state legislation that requires payments within 30 days;
d. Declaring HVAC Project, City Project No. 667-GEN, to be Categorically Exempt under Title 14 of the California Code of Regulations, Section 15301 Class 1 of the California Environmental Quality Act ("CEQA"); and
e. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: The proposed Agreement is in the amount of $427,642, and it will be funded with General Funds budgeted in the Fiscal Year 2024/25 Capital Improvement Program.

The HVAC Project is budgeted in the amount of $1.2 Million with General Funds, as surnrnarized below.
1 193
General Fund
Construction Contract $427,642
Construction Contingency $200,000
Construction Inspection Estimate $85,000
Construction Support (Architect) $39,000
Design, PM, staff time, permits, etc. Estimate $35,000 *Unp-rogrammed Frinds $413,358
Total Project Costs $1,200,000
* Project is under budget. See analysis for explanation.

ANALYSIS: The proposed contract was procured through a competitive bidding process. In accordance with the bid specifications, the lowest bidder was determined based on the total amount of the Base Bid. Athena Engineering, Inc. submitted the lowest responsive and responsible bid in the amount of $427,642. Therefore, staff recommend awarding the construction contract to Athena Engineering, Inc., as the lowest responsive and responsible bidder.

Staff is pleased to report that the project costs are coming in well below the $1.2 Million project budget, resulting in a substantial positive budget variance. After accounting for construction, contingency, inspection, design, permitting, and construction support services, the project retains $413,358 in unprogrammed funds. This favorable outcome reflects well-cra'fied engineering design solutions, demonstrating prudent financial planning and effective project scoping by staff.

BACKGROUND: The SGPD Detention Center is currently equipped with an aging air-handling system that provides warm air through the existing boiler unit and relies on unconditioned outside air for ventilation. The system does not provide air conditioning. During the summer months, indoor temperatures within the Detention Center can exceed 80 degrees, creating uncomfortable working conditions for staff and resulting in frequent complaints from inmates.

The current system has also become increasingly difficult to maintain due to outdated components and limited availability of replacement parts.

The HVAC Project is included in the Fiscal Year 2024/25 Capital Improvement Program. The purpose of the project is to replace the existing air-handling unit with a new, energy-efficient HVAC system capable of providing both heating and cooling as needed to maintain proper air circulation, temperature, and comfort levels within the Detention Center. The scope of work includes the removal and replacement of the existing system, installation of new ductwork and controls, and associated electrical, mechanical, and ptumbing improvements. Renovation of other areas within the South Gate Police Station will be addressed in a future phase as funding becomes available.

On October 2, 2025, staff published the Notice Inviting Bids in the Daily Journal and advertised the project through PlanetBids. A public bid opening was held on October 30, 2025, at the City Clerk's Office. The City received five (5) bids, with total bid amounts ranging from $427,642 to $979,654. Following a detailed bid analysis, Athena Engineering, Inc. was determined to be the lowest responsible and responsive bidder.
2 194
Contractor Base Bid
Engineer 's Estimate $41 2, 000
Athena Engineering Inc. $427,642
Simco Mechanical Inc. $436,000
United Mechanical Contractors $476,000
F.M. Thomas $979,654
AR Air Conditioning Inc.*
*Air Conditioning Inc. Bid was considered Non-Responsive due to missing Documents (Bid Bond, Bid Schedule, Unit/Total Price, Contractor provided one Lump Sum for the project) Athena Engineering Inc. is based in San Dimas, California. It has been in business for over forty years. Staff contacted listed references and received positive cornrnentary. The company has the capacity and experience to perform the work required under the bid solicitation.

Pursuant to the guidelines of the California Environmental Quality Act (CEQA), this Project is categorically exempt under Title 14 of the California Code of Regulations, Section 15301, Class 1 exemption for minor alteration to Structure, which was filed with the County Clerk/Registrar- Recorder, County of Los Angeles on July 19, 2019.

Construction is planned to start January 2026, and be completed within 124 working days.

ATT ACHMENTS: A.

Proposed Agreement
Proposed Bid
Bid Analysis
Notice of Exemption
ES:lc
3 195
Attachment A
Agenda Bill 11/25/25

AGREEMENT FOR THE SOUTH GATE POLICE DEPARTMENT, (SGPD) HEATING,

VENTILATION AND AIR CONDITIONING (HV AC) REPLACEMENT PROJECT, CITY PROJECT N0. 667-GEN, BETWEEN THE CITY OF SOUTH GATE AND ATHENA ENGINEERING INC.

This Agreement for the SGPD-HVAC Replacement Project ("HVAC Project") ("Agreement"), is made and entered into on November 25, 2025, by and betweenthe City of South Gate, amunicipal corporation ("City"), and Athena Engineering Inc., a California corporation, ("Contractor").

City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."
The City and the Contractor hereto mutually agree as follows:

ARTICLE I

THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees with City to perform and complete in good and workmanlike manner all work required by the Contract Documents for City Contract No. , which involves the SGPD-HVAC Replacement Project, City Project No. 667-GEN.

Said work shall be performed in accordance with the Plans, Specifications, and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fiilly set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefore, except such labor, materials, equipment and services as are specified in the Contract Documents to be :turnished by City.

ARTICLE II

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in :[ull compensationtherefore, the contract sum of Four Hundred Twenty-Seven Thousand Six Hundred Forty-Two Dollars and Thirty Five Cents ($427,642.35) set forth in the Bid Schedule(s) that are included among the Contract Documents. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the maru'ier, and upon the conditions specified in the Contract Documents.
1 196

ARTICLE III

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire Agreement between the City and the Contractor, are enumerated as follows: the Notice Inviting Bids, the Instructions to Bidders, the Accepted Proposal, the Bid Schedule(s), the List of Subcontractors, Contractor's Industrial Safety Record, the Contractors Qualification Statement, the Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensation Insurance Certificate, the Performance Bond, the Payment Bond, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to the date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contemplated and which may be required to complete the work in a substantial and acceptable manner, all of which are referred to as the Contract Documents. These form the entire "Contract", and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE IV

INDEMNIFICATION
The Contractor shall indemni'fy, hold harmless and defend (with counsel selected by the City), the City of South Gate and its affiliated entities, its officers, employees, consultants and sub- consultants, their respective officers, agents, employees (collectively the "Indemnified Parties"), from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the "Indemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connection with any such claims, losses, lawsuits or actions. THIS

PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE

PROVIDED UNDER THIS AGREEMENT AND THE OTHER CONTRACT DOCUMENTS

ARTICLE V

COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be specified in a written Notice to Proceed from the City's Director of Public Works and shall complete all work within One Hundred Twenty Four (124) Working Days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents). If the work is not completed within that time, Contractor shall owe and pay to the City liquidated damages in the amount or amounts set forth in the Contract Documents.
2 197

ARTICLE VI

EFFECTIVE DATE
This Agreement shall become effective and commence on November 25, 2025, IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Maria Davilla, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Ranl F. Salinas, City Attorney
ATHENA ENGINEERING INC.

By:

Jane Chiera, President
Dated:
3 198

WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 1861.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before cornmencing the performance of the work of this Contract.

DATED:

ATHENA ENGINEERING INC.

Contractor
BY:

Name
Title
ATTEST:

BY:

Signature
Title
199

INDEMNIFICATION AND LIABILITY INSURANCE REQUIREMENTS The following requirements must be met when submitting insurance certificates to the City of South Gate in connection with Public Works and other projects:

The insurance certificate must be issued to the City of South Gate, 8650 California Avenue, South Gate, CA 90280, attention of the City Engineer.

The City of South Gate, South Gate Housing Authority, and their officers, employees, elected officials, and agents must be shown as additional insured per ISO CG 20 101185, and separate endorsement signed by an authorized representative of the insurance company is required.

The City has the right to request a copy of complete insurance policy including all endorsements and certificates.

The Certificate must include cross liability coverage either included in the Cornrnercial General Liability coverage, and so indicate on the face ofthe Certificate under that heading or by separate endorsement.

The Certificate should also indicate that the insurance covers "All Operations" or should specify the particular services to be provided.

Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence from CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for "all risks" of loss. Earthquake and flood insurance is not required to be furnished by the Contractor. 5 200
Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project which is the subject of this Agreement and the location where work thereunder is to be performed, or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

4. Course of Construction: Completed value of the project that is the subject of this Agreement.

Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as insurers with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment :[urnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor's insurance or as a separate owner's policy.

2. For any claims related to the project that is the subject of this Agreement, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3, Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 6 201
Course of construction policies shall contain the following provisions:
1, The City shall be named as loss payee.

2. The insurer shall waive all rights of subrogation against the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, inctuding endorsements affecting the coverage required by these specifications at any time.

Subcontractors
Contractor shall include all subcontractors as insurers under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

Indemnification
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City of South Gate), the City of South Gate, the City of South Gate Housing Authority, their consultants and sub-consultants, and their respective officers, agents, and employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, corporations or other entities :[urnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or other entity, or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the City of South Gate, the City of South Gate Horising Authority, their consultants, sub-consultants, and other parties listed above, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of the City of South Gate's choice in representing the City of South Gate, the City of South Gate Housing Authority, consultants and sub-consultants in coru'iection with any such claims, losses, lawsuits or actions. THIS PROVISION SHALL

SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED UNDER THIS AGREEMENT.
7 )O 202

SOUTH GATF, POLICE DEPARTMENT HEATING, VENTILATION AND

AIR CONDITIONING REPLACEMENT PROJECT,
CITY PROJECT NO. 667-GEN

FAITHFUL PERFORMANCE BOND
100% OF CONTRACT AMOUNT
KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the City of South Gate ("City" herein) has awarded to Athena Engineering Inc., ("Contractor" herein) a Contract for:

SOUTH GATE POLICE DEPARTMENT HEATING, VENTILATION AND AIR CONDITIONING REPLACEMENT PROJECT, CITY PROJECT N0. 667-GEN; and WHEREAS, said Contract is incorporated herein by this reference; and WHEREAS, said Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we, Contractor and as Surety,
are held and firmly bound unto the City in the penal sum of Four Hundred Twenty-Seven Thousand Six Hundred Forty-Two Dollars and Thirty-Five Cents ($427,642.35) lawful money of the United States, for the payment of which we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that the obligation shall become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain in full force and effect.

As a part of the obligation secured hereby, and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees, incurred by the City in successfully enforcing the obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications that accompany the Contract shall in any manner affect its obligations on this bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract, the work, or the specifications.
8 203
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.

CONTRACTOR NAME:

B7:

Name
Title: President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
BY:
(Signature of arithorized officer)
(Title of officer)
APPROVED AS TO FORM:

DRAFT
Raul F. Salinas, City Attorney
9 204

SOUTH GATE POLICE DEP ARTMENT HEATING, VENTILATION AND

AIR CONDITIONING REPLACEMENT PROJECT,
CITY PROJECT N0. 667-GEN
100% PAYMENT BOND
WHEREAS, the City of South Gate, South Gate, California ("City" herein), has awarded to Athena Engineering Inc., ("Contractor" herein) a Contract for the work described as follows:

SOUTH GATE POLICE DEPARTMENT HEATING, VENTILATION AND AIR CONDITIONING REPLACEMENT PROJECT, CITY PROJECT N0. 667-GEN WHEREAS, said Contractor is requiredto furnish a bond in connection with said Contract, to secure the payment of claims of laborers, mechanics, material suppliers and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Four Hundred Twenty-Seven Thousand Six Hundred Forty-Two Dollars and Thirty-Five Cents ($427,642.35) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due rinder the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100(a) as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Documents or the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension oftime, alteration or modification of the Contract Documents or of workto be performed thereunder
IN WITNESS WHEREOF, this instrument has been duly executed by the above-named Contractor and Surety on , 2025.
10 205

NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY

EACH AWARDEE OF A PRINCIPAL CONTRACT

ST ATE OF CALIFORNIA

COUNTY OF
being first duly sworn, deposes and says that he is
of (sole owner, a
partner, president, etc.) the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are ttue and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in their general business.

Signed
Title
Subscribed and sworn to before me this day of , 2025.

Notary Public
(Attach Notary Certificate)
12 206
Attachment B
Agenda Bill 11/25/25
of tl'tc Subcontractor's total cost ['or tlte extra work. Regcu'diess of tlie numlier of hierarcl"iicaltiers of Subcotttractors, [1"ie 5 percent increase above the perforining subconti'actor's tot;il costwhich incl'udt.s the allowances For ovcrliead anti pi'otit n'iay be aplied one tiinc ot'ily.

20. CONTR,ACTOR'S CHECK[lST
JTlycContra4orsl'iall sBibinitlpc Fcil1owiBg 'itcms with this Broposal:

Specification Itcm
%3gqN3.
s J-] 7 List of Sub-Contractors
a 1-19 Coi-iti'aclols Indristi'ial Safety Record.

Clieclc
- r-20 Conti'acttils Qualification Statcinent
i 1-21 Contractols Organizat'ion Statcmcnt and Perfon'nance Flistory i-23 Additional rn[onnation and/or Comments
l-24 l-'.quals
1-25 C:ertificationofNon-DiscriininationandAl"firinativcAction. 1-26 10'!/'l) Bicl Sec.ut'ity Forn'is for Check or boncl to accon'iliany bid. 1-27 Bid bond.
1-28 Statcment Aclatowlcdgii'ig Penal and Civil Penalties Coiiceraing tlie Coi'itractor's Licensing Laws.
1-!12 Non-C.ollusioi'i Affidavit
Coi"itractc'ii' Name: &m%MhQll 1.

21. INSPECTI(N
It sliall lie thc Cont'ractols i-esl:ionsibility to coordinate cuid sclxctlule all requiredinspecliorts witli tlie buiRling leparhnent. all'ic City is not responsible for dclays causcd t+)iinspection scl'icdbiling or any rcqhiirecl rcwoi'k. 22, IMILY SIGN IN SIIEET
tl'ic contractoi' SIIEIII maintait"i a daily sign ii'i sliect of all 1'iei-sons on tl'ie project sitcinclcicting names and classifications. 1-l"ie Daily Tiine Slieet Sllall be sul'rinittctl lo Lhe City 207

PROPOSAL
TO I"I-{E I-[ONORABLE MA'i'OR i\Nl) MB-tBERS
ol' n-ih Cl'Ia'i" CO[JNC[L OI; Tl-I[E
ClT'i' OF SOUT'I-I GATE, CA!rFORNl,A
Ilic cintlci'signcd hereby proposes l(l l'icrf'orin :tll yvorl< for whicli a cc'intract i'itay Lie asvarclctl hii'i'i ;uitl tt"i IJciriiisli any ai'id all l;ibor. material, cquiptncnl transpot'tation, and other l'ctcilities i'cquii'ecl for
SOUTII GAaI'E POI,ICE DEPARTI'+4E=N1' HEATING, VENl'lI,AT[ON, .o'cNL) ztlR CONDITIONING REI)I,ACEMENT l)ROJECT
CIT17 I)ROJECT NO. 667-GEN
togetl'icr svitli appuitenances tliereto, all aS sct foi'tl'i in tlie Sl'icci['icarioris, and otl'ier Conti'iic:t I)cicu'iients, and he furtlier prolioscs at'id agrecs tliat, if' l'iis bid is accepted, he will coritract ii'i the fc'irn'i and inanner stilxilal:ed, to perforn"i all wOl'k called for by tlie Spe.ci ficatious and otlicr (oi'itracl Documents, su'id to complete ail SLI(:11 work in strict coriforinity tberewith svitliin llic ti'inc liiaitits set fortl'i tl'iercin, and that he will accept as full payment therefore, the total bict amounts named in tlic wl'iich an'iohit'it is i'iot less than tei'i pcrccnl (100/'O') of flie total amciunt of i'ffs Iiroposal whicli is attachccl l'ici:cto and is gisien as a Bciarantee. tli;it tlie undersigned will cxccul:e tlie agrcemcnt and furnislt tbe requii'cd bonds if awarded tlte Contract and in case of failure 10 €10 SO within tlie tii'iie )irnvided, said clieck oi' bid l)Olld sliall be [orfaeitcd to the City ofa Soutli Gatc. Tlic iitcc i:'irnoeint of' bid bond Sllall be considei'ed establislied.
1=13
/7
208
It is tmderstood and agreed that:

The undersignedhas carefully examined all the Contract Docrunents which will form apartof tl'ie Contract; nmnely, Notice Inviting Bids, Instntctions to Bidders, Proposal Fori-iis, theBid Scbedule, List of Subcontractors, tlie Contractor's Tndustrial Safety Record, tlieContractols Qualification Statement, Contractor's Organization Statement andPerfom'iance Histoiy, Additional Infon'iqation and/or Conmients, Equals List, Cextificationof Nondiscriminatory and Affirnqative Action, Bid Boxid, Statement Aclatowledging Penaland Civil Penalties, Conce+wing tl"ie Contractor's Licensing Laws, the Worker'sCompensation Insurance Certificate, the Construction Agreement, Perfonnance Bond,Paynnent Bond, Non-Collusion Affidavit, Specifications and Constiuction Drawings, andall revisioris or addenda setting forth ai'iy modifications or interpretations of any of saiddocuments.

The undersigned has by investigation at the site of the work and otherwise satisfied himselfas to the nature and location of the work and fully infoi-i'iied hiniself as to all conditions andmatters wlnch cait in aiiy way affect the work or the cost thereof.

3. The undersigned fiilly understands the scope of the worlc and has carefully checked allwords and figures insexted in this bid and he fi.uther understands that the City will in 110way be responsible for any errors or on'iissions in tl'iepreparation of this bid.

The undersigned will execute the agreement axid fumish the required bonds and cextificatesof insurance within teri (10) caleridar days after notice to l'iim of acceptaxtce of his bid bytl'ieCity. T'heinabilitytoexecutetheagreementwithinten(10)dayswillbecausetoreject the bid and award to tl'ie next low bidder.
'I'lie rindersigned liereby certifies that tl'iis proposal is genuine and not slian'i or collusi've ormade in the interest or on behalf of any person not hei:ein nai'ned and the i'indersigned hasnot directly or indirectly induced or solicited any other bidder to put in a sham bid or anyother person, finn or corporation to refrain from bidding, the undersigned lias i'iot in anymanner sought by collusion to secure for liimself an advantage over any other bidder.

The undersigned will accept an award and enter into a contract for all work scheduledherein on wliich he submits a bid. 'I'l'ie award for sucl'i work shall be entirely at the:discretion of the City after evaluation of the bids. In the evcnt the bidder to whom the workis awarded fails to enter into a contract and ftunish the required bonds therefore witl'tin tl'ietime provided, the bidder will be liable for foifeiture of ten percent (1 0%) of tlte total bidamount to the City, even though sud'i ai'nount may be less tl'ian the face ainount of the bidsecurity, cl'ieclc or bond posted with fhe bid.

Note: All a'inounts and totals gi'ven in the Bid Schedule(s) will be subject to verification by theCity. Ii'i case of yariation between the ru'iit price and totals sliown by bidder, tl'ie unit priceswill be considered to be l'ffs bid. In case of vaiiation between ui'iit pxices written iri wordsand unit prices given in nuinerals, tl'iose written in words sliall be considered to lie tlie,correct pi'ices. 1-14
28 209
AddentJa No(s). Rcceii.aed
Addendum 1, Addendcim 2. Addendurn 3
Tl'ie und
tlie regi
gned is licensed in accordance yvith the laws ola the St;ite of ('.Wit'orma lin.ii'irling foi' a n of Cot'itractors.

By. Athena Cliiera
Slgllcal
456 E. Foothill Blvd. San Dimas, CA 91773
Address
Secretai-y, V.P of Bcisiness Development
'I'itle
(909)971-8439
l'elcplione Number
By Jane Chiera
President
Title
Licciise NO, 523044 C.lassification I,icense Expiration Date Olr3l/202b" Departinent of Industrial Relatioi'is Qegistrai:ion No.

Registration I)ate ,07j0lj2025
FII.1,. ;1 Addi'e.'is [email protected]'n
1000001592
Expiratioiai Datc 06/30/2026
'k Surety to be utilized for Contract Bonds (Pei'formance Bond and Payment BOIICI) Nationwide Mutual Inscirance Company
Nai'iie of Surety
1100 Locust st., Dept. 2006, Des Moines, IA 50391 Address
(866)38-7-0457
"[aelc)il'ioi'ie Nun'ibcr
Best Key Rating
A
Gradc
XV
Class
Contractors & Developers Bonding - Philip Vega
Name of LOCal Rcpresentativc
534 East Badillo Street, Covina CA 91-/23
Addrcss
(626)859-1000
Te.lephone Number
"Note: Surety infonnation is requirecl as l.iart of tliis proposal, failure to l'irovide sucl'i infoi'ination will cause this bid to tic informal and subject to i'ejcc(ioi'i. i-15
11 210
SOUTH GATE POLICE DEPART'[l"IENT I-IEATING, VENTILATION, AND AIR

CONDI'I'IONING REI)LACEMENT PRO,IECT
CITY PROJECT N0, 667-GEN
Contrcictor'snameAkhenaEng'nee"g'lnc'
I lcinoi-able Mayoi- at'id City Cohuicil
Sntikl'i Gate, California:

Tt'i accordiuice witli Noticc Inviting Bids For
October 29th , 20 25
SOUTI-I GATE POLICE DEPARTMEN-r tlEATING, VF,'Nl'JLATlON, ANl) AlR CONDrI'IONIIN(, REPLACEMENT PROJECT
CIT\ PROj EC'I' NO. 667-GEN
Tl'ie undcrsigned <Ieclarcs tl'iat he/sl'ie lias carefully examined I)lans and Specification for tliisprcijcct ai'iel read notice to bidders, and is familiar with tlie requiremcnts therein contained, and I:iroposes to furnisli all labor, material, and supplies necessary to accomplish tbe work outlinedtlicrein at tl'ie following lirices. Tlic bu'idersigned also guarantees tbat the following prices oritlinedlierein sliall remain valid for 90 days following tlie. olieni'ixg bid date:

The Standard Specificatioxis arc liereby amendecl by atlditiox:i of the followitxg: if a htd itemis deleted in its entirety and tbat bid item has 110 direct effect 011 performance of any otlierbid itcn'is, 110 adjustment in bid prices for any items will be provided.

THE CONI"RACT WiILL BEAWARDED BASED ON TtIE TOTAL BASE BTD.

BID SCI{EDULE
Base Bid
' item
No, BID ITEM I)SCRIFrION UNt'{'
QIIANTITY UNIT C,O,S,I.
) Site clearing and lJnclassificd Excavation 1 LS
TOTjtl,
i,Ll?l.)-lb
1 Curb, Gui:tcr & shrub ren'ioval and aspl"ialt
2" . patching for new HP-l
remove exisLin,g [Jai'i coil unit, includirig
3 . elec[i'ical power feed at'id l'iydronic piliing
reinove existing ductwork/gi'ille
4 coi'incctions/retui'n i'iii' baFtlcs aii*i coi'uiect to 15 new drict worlc witliin exist. access space
1 . LS5 Fi'aming/supports (Luntp Suin) ,
LS ,-1,13n e
1 EA %,21p5Q
EA
1-16
211
6 l)'/all oliet'iings foi' Mecl'ianical svorlc r 'iA'lli=,", 1'- Lliatching & genei'al re)iairs (!.riiuli Sum,)' Equipinent - J4P- l Packaged F-Teat Plllllll [419(]
7 C'FM Supply i\ir. 10 'l-(ill, I[igli (uantir)'
Oulsitle ,Air] / [nc.luding concrete piid and l
retrac.table bollai'ds. Murlci No. R-8472-Rz\
Drysvcll pit for condensate di'ain [1 2"t.1ia X
8 (50"rleep conci'cte valve box w;6CF of 1/2"
cnishccl gi'avel Liclouil
9 concieiisate liiliing (bclow gi'adic to dry wcil]
10 cqcii):ii'i'ient - EF-l Inline Exliaust Fan [170(')cr:xr) !iir distriL+rition system [Slicetmetal ductwork,
11 ii'isulation, grille.s, and specialtics accessories'l (Lun'ip Sum)
12 Controls for I-IVAC systei'ii (Luinp SLml)
l
1 Electrical Power dishibution & cquili/
including SlllOkC detector (Lati'iip Sun'i)
13 HP-l [1-l/'f"C - 3J-'4, 1#8G1 - 175 L,F
F.F-L [3/4"C - 2#12, 1'!!'12G] - 175 LF
}iP-l non-Fi.tscddisconnect, 100A,3I)
l-:§:-l 2 pol.e.sgfety switcl'i di,scoi'inccl
l!l Lifts/Riggii'ig
15 Coordinatioi'i./Engineeiit'ig
16 Start-up/Testing ancl Balancing
(TAB)/Cot'ii4i'His,pionigg
1 7 ' Projcct rnfoi'i'i'iation Sign (Dclctal'ilc Item) l
I
I
l

TOTAL COSI'
lS
EA
IEA
ua
EA
LS
lvi "' "
Jl.l'),I%O -1(
U, sn,92-
l,iiq,tS
,7)-lt3a,%L
12-9) !%,55
LS
LS
l-S
ILI,ThHt',if
i
za$S.L4' € J .
iisll:l'l
TOTAL BASE B$S,5F:eI5A;(.)T' IN NUfS4BERS:

TO'TAI, BASE BID SCT'TEDUI,E Al'VIOlJNl' IN }VORI)S:
l-1?
212
9t-1
ectzg-i.zs(sos) "%H'+uO.)
Iciauidoape0 sseciisnB )o 'Cl'/\ 'A-ielGu':ieS :alii.L E'JelLl0 eLleLl:IV '[lIUN zBg 1. @@()7()( aoH not.)p4sp!aH tO):nt.t.)uo ;) s>H.to,y aHqti,l >H(I 9ZOZ/1 B71. 0 :;)IUI) 007:)l?.ti(IX'3 -'-- --'
t7t70€ Z9
:O,SJ JSlIO.)i'i
"aul '6uueau;6u3 euaq)y :jOJ .) li.QlmJ
aat37 aas\ia,i.o aa;.4<1 l)!Cl Imo'i iilx uodi'i paseq l)OlllRAlU aq lillqS pPiIltl(l:) €ql :GN'+%V.40 SlSVkl 213

SOUTH GATE POLICE DEP ARTMENT HEATING, VENTILATION, AND AIR

CONDITIONING REPLACEMENT PROJECT
CITY PROJECT NO. 667-GEN
NAME OF BIDDER Athena Engineering, Inc.

LIST OF SUBCONTRACTORS
In accordance with Division 2, Pmt I, Chapter 4 of the Public Contract Code, the prime contractor shall sub'init with l'ffs bid a list of subcontractors who will perform work in excess of one-half of 1 percent of tlie prime contractor's total bid.

Subcontractors listed must be properly licensed for the type of work they are to perform, and their license numbers must be indicated below. Do not list altet'nate subcontractors for the saine work.

Narne & Address of Subcontractor Specific Desciigtion of Subcontract

1. Nai'iie Accurate Concrete Concrete, bollards and drywell 9515 Santa Fe Springs Rd.

Address Santa Fe Springs, CA 90670
LiCenSeN@, 872965
Classification C611DO6' C-8
DIR Public Works Contractor Registration No. 1000007614 Email: [email protected] Contact No. (562)777-9100

2. Npme Inland Air Balance
465 Borrego Court, Suite C
Address San Dimas, CA 9'l773
Licei'ise No. 837772
Classification C-61/D62
Test & Balance and Duct Leakage Testing
DIR Public Works Contractor Registration No. 77-06421 32 '8I'H3il: [email protected] Contact No. (909)305-4881 1-19
p3214
Nai'i'ie Baker Electric
1385 0ld Temescal Road
Address Corona, CA 9288'l
LicerlBB%0, 161756
Electrical demo, Electrical and Controls conduits
DIR Public Works Conti:actor Registration No. 1000000466 Emazl: [email protected] Contact No. (760)803-7110 Naine Meyers Construction General carpentry
521 West Briardale Ave.

AddreSS Orange, CA 92865
License N0, 806036
Classificatioi'i B C-33
DIR Public Works Contractor Registration No. lo00008569 pBBil; [email protected] Contact No. (7M)323-2158 Name Farwest Insulation Mechanical Insualtion
1220 S. Sherman St.

Address Anaheim, CA 92805
License No. 845682
Classificatioi'i C-2, C-22. C-33, C-6'l
DIR Public Works Contractor Registration No. 1000004102 81Hqil; [email protected] ContactNo.

Nmne Not used
Address
License No.

Classification
DIR Public Worlcs Contractor Registratioi'i No.
(310)344-7053
1-20
gt[ 215
Email: Coi'itact No.

7. Name Notused
Address
License No.

Classification
DIR Public Works Contractor Registration No.

Email: Contact No.
1-21
216
:Yeiir
I 2020 I 2021 '
. 202 2
I 2023 I _>o>p
'[aOT A_L
I CHi;;pci I. No. of Coriiracts ' 43 I 58 . 24 I 23 i 50 198 ', 18

12. XoQtl :.o.='.i:-=l, ;rt of' coatractsS12,897,296
I
: S20,754,456 I 511 .OO't ,944
I
I S'l6,825,401
I
i 316,564.561
I
j '
IS78,043,658
I
I S15.000 000
" 3. No. of fatalities o I(i i 0 fO jO
I o IIiO: " 4. No. of lost uiorMay cases 1 'o I 0 :O I l0 i ','O" 5_ No. of tost workaay cases invo!ving
permane't transfer tc anoiber jab or
terminalioa of employment
o
I
0 I
o
I
o O ,l
i
O
* 6. No. of Rose workdays '5 ,o I o o iO -l .0
Pro,jeet: SOUTH GA-laE POLICE DEPARTMENT k-IEATING, VENTILA'i-[()N, AND AiR CONIITIONiNGREPLACEMENT PROTECT, CJTY PRO.iECT N0. 667-GE'., Tliis irFormation must ii-ich'tde all consti-uction work undertaken in tlie State ofC a.litoi-nia by the bidder and any pat-tnership, joxm ventureor cot-poration that any principal of tl'ie bidder participated as a piincipal or owner i"or the fast five calericlar years and currcm calenctaryear prior to flic date of bid submittal Separate information sl'iall be suI'omittca for eack'i particular partnersliip, joint ventttre, coil>oraCcor individual bidder. Thc bidder may attach any additiona! infom-iation or expLanation of dara, which l'ie wociid like takcn intocori.sideratioa in evaluating the safety record. Ai'i explariation must be attacl'icd of the circumstances surrocinding aay and all fatalities.

CONTRACTOR'S INDUSTRI.AL S-tFETY RECORD
5 Calendar Years Prior to Current Year
n'ie irfformation reauireci for these items is the same as.:equired for co[amzt 3 to 6, Code TO, Occupationaf Injuries, Summary Occupahonal In)urtc.=and iLlnsses. OSHA No. 702 The above information was compiled from [hc rccorc[s that are available ta me at this tirrreis h'ue and accurate within tone Iimieations of tbose records.

Athena Engirieering, Inc.

Name of' Bidaer (print)
456 E. Foothill Blvd.

Address
523044. B,C-4, C-7, C-10, C-20, C-36
State Contractors' License. No. & Ciassificaticn
San Dirrias. CA 91773 1000001592
(909)971-8439
l-elephcinC
Zip Code DLR l'ualzc Works Contractor Rcgtsrratioa No. [email protected]
Eriail A6aress
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217
CON'J'RACTOR'S (,)tlt'il-ll'ICt!l"ION STATEA'lENT
'['o: l'hc ("ifx of Soutli Gate
Tlic unrlersignc<l c.ertifies tliat tlic liil<ler lias succcssfrill).a :iiid pi'opcrly cciiu)iletcd lii'ci.ie(is ol'like nakrii'c, magnitude, con'iparaLilc difficulty, Elll(I St:Ope aS speci(icd in thcsc sl:ieci[ications.

Thrce (3) of rccent coinparalilc pi'ojects coinplctcd arc below:
] . p r()) cct Name Is[) Cenfral J civen:le HE:lll - HVAC Replacement Bonrue Mathews Project Manager
Person to Contac[ Job Title
Los Angeles, CA $597,891.00
City Cot'itractAi'ixiunt
(714)423-6198
Plioiic No.

August 2025
Datc Con"ipletcd
Project Nai'iic LADWP Pasadena Water Quality lab - HVAC Replacement Romulo Morales
I)erson to Contact
P neer
J<ski l'ail.lc
(2'l3)367-2512
l)llOll('. Nl).

Pasadena $2,972.5'75
C:iry Coi'iti'act,"cmount
Projcct Name C)raiCounty Sheriffs Station - HVAC Upgrade December 20:i4
Dci(c C'oi'iil'>lctccl
Leonardo De La Riva
Person to Contact
Project Manager
Job -r itle
(714)920-2621
Phone No.

Orange, CA
City
$634,220
Cot"itract Amoui'it
April 2024
Date Cciinplctecl
Failui'e to con'iplete this poition oFtlic bid shall iit tlie City's discretion constitute the t+asis to eithei' rlcclare the t IO'lV biddels bid nun-res):ionsivc or clcclarc the Liidder to be non-responsive.

TitlcSecretag,V P. of Bcisii'iess Development
O%( , zo aS
1-23
,21
218
CONTRACTOR'S ORGANIZATION STATEMENT AND PERFORMAiNCE HISTORY The tenn "Owner" shall refer to any private firm or public agency to wliich tlie Contractor hassubmitted a bid to, or contracted witl'i, for any construction contract.

Subinitted By: Athena Engineering, Inc.

Name must corresporrd with the Corqtractor's License
sl Co+'poration Partnership Individual Joint Venture
If a corporation, under tl'ie laws of what State is it orgai'fflzed? California Califoinia Regional Office (s): San D!maS
Use the form titled "Additional Infonnation and/or Comn'ients" for Iiroviding requested or additional inforznation for each of the following questions to whicl'i you answer "yes" or for anycoxnments.

A. How many years' experiences in consti-itction work under ctu'rent organization? (a) As a General Contractor? 40 Years
(b) As a Subcontractor? 40 Years
From 1986 to 2025
B. Provide the following information as to contract experience with public entities or governmental agencies only, within the past ten (10) years. If none, wi'ite "NONE" on tl'iecl'iait.

I TITLE OF_PR_O.Th'CT lCOi,,'h;HION______.=N".=!:E'(:-P'E'_W-gN"H'%'-N'P' ' ISD West Covina Library
IFebrua-ry 20-24-'LB.OAn.nCleouMnatythlenWtesrn(7all4S)e4r2v3ice6sl9D8epa'rt-ffi JCC Civil Complex Center
" I
February 2023 Judicial Council of California j
Omar Nabahani (949)870-7933 {
Orange County Sheriffs
Dept. April 2024
OLeraonnaerdCoODuen'l'-aS'Rhievraff(7Clo4r)09n2eO'J2621 ! (C) Have you or your company, or any officer or partner thereof, failed to co'ii'iplete a contract for an Owner? YES NO sl. If so indicate tlie nai'ne of eacl'iagei'icy, dates, aiid tlie circu'i'nstaiices. 1-24
219
(D) Have you or your company been denied an award of ai'i Owner contract not yithstanding sribmission of the lowest respoiisive bid? YES NO J . If so, as to eacli such denial, state tl'ie name of tl'ie Owner, the date of the denial, tl'ie title and number of tl'ie contract bid, and tlie groru'ids on wl'iich the Owner based tl'ie denial of award.
(E) Has your company been assessed liquidated damages by ai'iy Owner? YES NO [ . If so, as to eacli assessn"ient of liquidated damages, state the name of the Owner, the date of the assessment, the title and number of the contract, and the grounds on which the Owner based the assessment of liquidated daiq'iages. (F) Has your company been the subject of any 'inquiry by any Owner as to whetlier your company is a non-responsible bidder or non-responsible contractor? YES NO S/ . If so, as to each inquiry, state the name of the Owner, tl'ie date of the inquiry, tlie grounds on whicl'i the Owner based tlie inquiry, and the result of the inquiry.
(G) Has your company been the subject of any inquiry by any Owner as to wlietl"icr . your compai'iy has n"iade any false claim or other mateiial misrepresentatioii? YF,S NO d. If so, as to each inqui'i'y, state tlie namc of tl"ie Owner, the date of the iixquiry, the grounds oi'i wlffch the Owner based the inquir-y, ai'id tl'ie result of tlie inquii'y.
(H) Has your company made any false claihn or misrepresexitatioi'i in tl"ie submittal of any claiin pe'itaining to aiiy constiuctio.i'i contractor with an Owner? YES NO sl . If so, state tlie circumstances, including the reason for subn"iittal of false matei'ial.

Is your company currently asserting against any Owner aixy construction clairn (s) in excess of $100,000.00, or lias your company made sucli claim (s) against aiiy Owner? YES NO ,i. If so, as to each such claim, state the name of tl'ie Owner, tlie date of the claim, tl"ie grounds of the claim, tl'ie a'i'noxint of sucli clairn, tl'ie present stah.'is of such claim, the date of resolution of such claiin ifresolved, and tl'ie amount and method by which such claim was resolved, if resolved. (J) Is your company currently a party against any Owner in any litigation pertaining to anyconstiauctionproject,orliasyorircompanybeenapailytosuchlitigation? YES NO ,z. If so, as to each sucli litigation, state tl'ie nan'ie of tlie Owner, case number, tlie cohirt ai"id jurisdiction 'in which said litigation is pemliiig or was brought, the nature of the litigation, the amount at issue in the litigation, the present status of such litigation, tlie date of resolution of such litigation if resolved, and tl'ie amount and i'iietliod by which SLICII litigation was resolved, if resolved. 1-25
ta
220
hDDIT:IONAL INFORMATION AND/OR CONIMENT8
Use this page for providing requested or additional infoitnation or for any cornments. If 110coznments or additional information, wi'ite "NONE" at tl'ie top of this page. (Duplicate this pageif more space is needed). Add coxresponding "letter" of each question that the infomxation orcon'u'nent pertains to.

N/A
1-26
30 221
SOUTI-I GATE POLICE DEPARTMENT I{EATING, VENTILATION, AND AIR

CONDITIONING REPLACEMENT PROJECT
CITY PROJECT NO. 667-GEN
BOUALS
The undersigned desires to use the n'iaterial product, thing, or service desciibed below as "an eqrial" to sucli item as specified.

In accordax'>ce with the provisions under 4-1.6 of the Standard Specifications for Public Works Construction (Greenbook), if the City shall find any sucl'i item so described as equal to the respective item specified, then the undersigned may [uianish sud'i item, together with all necessary labor materials, equipment, aiid incidentals required to perforn'i the work anytime within 35 days after the award of contract.
0[i6 I0/29/2025 (:0Biy3@i01'B l'qBl'IlB Athena Engfneering, InC.

Pl'ioi'ieNo, (909)971-8439 Contractor'B AddreSS 456 E. Foothill Blvd., San Dimas, CA 91773 l' MSpaefceilfi"eadlsfoArpWhpariac'hBs iodrdEerqPur'pompoesne"s "An Equal"
,Complete Description-o-f Materials, Apparatt'is,
or Equipment Specified for Which the Bidder
Desires to Use as "An Equal" and Name of
Subcontractor if Different _
e---'--'----'-"'---------
None
I
I
I
I
I
I
1-27
3t
222

CERTIFICATION OF NONDISCRIMINATION
ANDAF'FTRTh'lATlVE ACTTON
As Sul)l)lierS oi' goot.ls nr services to the C.rty of Soulh Gate, the fii'm listed lielow ceitifies that it docs not discriminttte m its cmployment ytitl't rcgard to race, in('dical condition, color, n'iarital status, religion, sex, hanrlicap, or national origin; that is in compliance witli all fctlcral, state and 10Cal dii'cctives allCl executll"e Ol'dClaS rcglli'(jlng nondiscriinination Tl1 cmplo)/tnent: nllCl 111111 it agi'ees to demons(rate positivcl>i uggressivcl)i in prii'icililc or cqual opportunity in ciuplo>iinci'it We agree specifically:
rao estal'tlish or ohsct'vc employment policies whicl'i affinnatively pron'iote oppottunitiesl'<ir ininoiity persons at all job levels.

2. l'o con'ununicate this poiicy to all pcrsons concerned including all company en'iployecs, outside recruiting services, especially tliose scrvicing n'iinoiity coi'iuminities and to tlieinint"ii'ity connnuriities at large. 3, To take afl'irinative steps to liirc minoi'ity cn'iployces within the co'inpany.

Athena Engineering, Inc
Fii-in
Secretary, V.P. of Busines3 Development
Titlc
i'lcase inc]ude any additional inl'ot-n':iation regarding cqci:il opportunity employmcnt prograt'i'is 11(lw in et:feci witliin your com)iany.
t!!M-
1-28
223
SOU'{"Ii G;tTE l)OLICE DEI'z'kRTA/[ENaI" irEA'TING, VENTILATION, AND AIR CONDITIONING REPLACEMEN'r PROJEC'I'
C[arY l)ROJECar NO. 667-GEN
BID SECUR[T'i' l'ORTh'!S
FOR
CH})CK OR BOND TOACCOMPAS'Y BJD
NOa['E: Ibc ['ollowing forin s llrc used in case cl'ieclc ;iccompanies liid. z"\ccoinl:i:u'iying this limposal is "'
C'iatc For:
'fied/cashiei"s C]lCCk Iiayable to the oi'der or tlie C'ity cif Soci(li Dollars (S,
tluis ainocint being not less tl'ian ten percent ( O/ii) of tl'ic total ainount of tlie Bid l)ILIS "Additional Bid ltems." Tlic proceec'ls of this cl'icck s)iall me tlic propei'ty of il'ie City of' Soutl'i Gale pi'civitlcd this proposal shall bc acceptcd by thc of South Gate throrigh action or its legally constituted contracting cuithoritics and the hmdcrsign shall fail to execute a contract and furiiisl'i tl'ie i'equired bonds witliii'i tlie stiptilatcd tirne; otl'i asc, thc clieck sl'iall Lie retru-n<x1 tci tlic tindersigned.
"'Dclcte Lhe ii'iapplicable word
NO1I4: I t' tl'iei bidilci' clcsires to use a lxintl instcatl ofa CllCCk, tl'ie following fcirn"i a{'he Stun o'f this bond SIIEIII not be l('SS tlian ten pcrcei'it (l(Y%o) of tlic total ainount all L'ic executed.
tl'ic bid "
1-29
224

BID BOND

KNOW ALL MEN BY THESE PRESENTS
'J'pBj y@ ATHENA ENGINEERING, INC. , 35 p6ylcip31, BBd NATIONWIDE MUTUAL INSURANCE COMPANYas Surety, are held and firmJy bound unto the City of South Gate in the sum@%, TEN PERCENT OF AMOUNT BID , (w@yd3) [)@1131B ($ 10% ). to be paid to the City of S6uth Gate, its su:'cessors and aSsigns, for which payment will and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointlyand severally, firmly by these presents.

THE CONDITION OFTHIS OBLIGATION IS SUCH:

That if the certain proposal of the above bonded PRINCIPAL for the SOUTH GATE POLICE DEPARTMENT HEATING, VENTILATION, AND AIR CONDITIONING REPLACEMENT PROJECT, CITY PROJECT NO, 66y- GEN, in strict accordance with the Specifications on file at the office of the City of South Gate iB accepted by the City of South Gate through action of its legally constituted contracting authorities andiftheabovebondedPRINCIPAL ,hisheirs,executors,administrators, successors and assigns shall duly enter into and execute a contract for such removal and shall executeanddelivertherequiredPerformanceBond, PaymentBondandproofofinsurancewithin ten (10) working days after the date of notification by and from said City of South Gate that said coritract is ready for execution, then this obligation shall become null and void, otherwise it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we hereunto set our hands and seals this 28TH OCTOBER .20;5,
day of
Title
/
Title
Title KEVIN VEGA, ATTORNEY-in-FACT
NOTE: The standard printed bid bond form of any bonding company acceptable to the City of South Gate maybeused in lieu ofthe foregoing approved sample bond form,provided the security stipulations protecting the City of South Gate are not in any way reduced by use of the Surety Company's printed standard form.
1-30
225
Power of Attorney
KNOW ALL MEN BY THESE FRESENTS THAT:

Nationwide Mutual lnsurance Company, an Ohio corporation hereinafter refetred to severally as the 'C:rmpariy" and collectively as "the C:rmpanles' does hereby make, constitute and appoint' BRITTON CHRISTIANSEN; KEVIN VEGA; PHILIP E VEGA;
each In Iheir iridlvidual capacily, its true and lamur attorney-in-fact, with Aill power and authority to sign, seal, and execute on Its behalf any and all bonds and undeilakings, and other obligatory instruments of similar nature, in penaltles not exceedlng the Sum of

UNLIMITED
and tO bind the company theireby, as fuii7 and tO the Same eXkwk a8 if Such Instruments Were signed by the duly authorized OffirierS Of the Company: and all aCIS of said Attorney pursuant to the au!hority glvon are hereby ratified and confiriried.

This power of attorney is made and executed pursuant to and by authority of the following resolution duly adapted by the board of directors of the Company:
'RESOLVED, that the president, Or any Vlte president be, and each hereby iS, authorized and empowered lO appoint atlorneys-in-fact or the Company, and to authorize them to exet.ute and deliver on behalfof the Company any and all bonds, forms, applications, memorandurns, undertakings, recognizances, transfers, contracts of indemnity, polk,ies, contracks guaranteeing the fidelity of persons holding positlons or publk: or private trust, and other writirigs obligatory In nature that the business ofthe Company may requlre; and to modify or revoke, wlth Or without cause, any such appointment or authority; provided, however, that the authority gramed hereby shall in no way limit the aulhorlty of other dulyauthorized agents to sign and countersign any of said documems on behaff of the Company."
'RESOLVED FL!RTHER, that such attorneys-in-fact shall have ruff power and authority to execute and deliver any and all such documents and to bind the Company subject to the terms and llmltatlons of the power of attorney issued to khem, and to affix the seal of the Company thereto; provided, however, that said seal shall not be necessary ror the validlty of any such docurnen!s." This power of a(torney is signed and sealed under and by the following bylaws duly adopted by the board oT dkeators of the Company.

EXeCutiOn Of Instruments' Any Vlt,ei presidenti any assistant secretary or any assistant treasurer shall have the poWer and authority to sign or a!Feat al! approved documents, instruments. oontracfs, or other papers In connection with the operation of the business of the company in addi(ton to the chairman or the beard, the Chief executive offlt.er, president, treasurer Or secretary: provided, however, the signature of any or them may be prlntedi engraved, Or stamped On any approved dacument, contract, instrumenI or other ptlpBrS of the (:'ompany.

IN WITNESS WHEREOF, the Company haS cauStid thl8 inskrument tO be seakid and duly attested by the signature of its officer the Ist day of April, 2024. ,M-r
Antonio C. Albanese, Vice Presldbrit d Nationwide Mutual Insurance Company

ACKNOWLEDGMENT
STATE OF NEW YORK COllNTY OF KINGS: ss
On this lm dad of Apri(, 2024, betre me ume the above-named officer ror (he Company aforesaid, to me personally known to be the officer described in and who executed the preceding inslrumenI and he acknowledged the execution Of the Sama, and being 5!/ me dul7 sworn, deposes and says, fhat he is the officer of the Company aforesaid, that the seal affixed hereto Is the corporate seal of said Company, and the said corporate seal and his signature were duly affixed and subscribed to said instrument by the aulhoriJ and direcilon ofs,aid Company.
':'e":' " if"il, X .' /- 'l j,f'A ,
NaJ F'ua
MyCvnm+imn('xpiai
Antivi 3. 2Q16

CERTIFICATE
I, Lezlie F, Chimienti, Asslstanl Secretary of the Company, do hereby certify lhat the foregoing is a full, true and correct copy arthe original power ot atttirney Issued by the Company; that the resolution Included therein is a true and correct transcript from the mlnulee, of the meetings of the boards of directors and the same has not been revoked or amended In any manner; that said Antonio C. Albanese was on the date ofthe execution orthe foregoing power of altomey the duly elected officer of Ihe Company, and the corporate seal and his signature as officer were duly affixed and subscribed to the said ins!rument by the authority of Said beard ofdlreclors; and the foreOoing power Of atiorneV iS Still In rull force and effect INWITNESSWHEREOF,lhavehereuntosubscribedmynarneasAsslstantSecretary,andafflxedthecorporatesealofsaidCompany)his 28'h dayof October 2025 ,

08.t-.

Assistant Secretary
BDJ 1(04-24)00
35 226
CALIFORNIA ALL.PURPOSE ACKNOWLE[)GMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
(,@(ll'l(y @j LOS ANGELES
0,1 0ctober 28th, 2025 before me, Philip Vega, Notary Public Here Insert Name and Title of the Officer
personally appeared Kevin Vega, Attorney-in-Fact
Name(s) ofSlgner(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their outhorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf ofwhich the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Place Nolary Seal Above o( Notag Public

OPTIONAL
TMugh the )nfomak)on below rs nor requked by law, If may ptrm valuable to persons relying on kha and reakkachmenl dlliis fomi 10 another documenl.
prevenl fraudulent removal
Descrlption of Attached Document
Title of Type of Document:

Dacument Date:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Slgner's Name:
0 Individual
0 CorporaleOfflt,er Title(s):
€ Partner - [1 Limited O General
0 Attomey in Fact
€ Trustee
0 Guardian or Conservator
0 01her:

Qlqht Thumbpiint oT Siqner n Atleirnev In Fact Riqhl Thumbprlnl o( Sianer Top oT thumb hare 0 Trustee
[:l Guardlan Or Conservator
0 0ther:

Tap of thumb here
Signer is Reptesenting:Signer is Representing:

Number or Pages:
81qner's Name:
(:l Individual
Cl CotporateOfficer Title(s):

C) Partner - O Limited € General
CAlDDl02000.5(1111110151761.2 22 (UPDATED: 01-19)
227

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
validity of that document.

State of California Los Angeles )
Countv of
On October 29, 2025 before me, Athena M. Chiera, Notary Public (insert name and title of the officer)
oersonallv aooeared Jane Ch'era
w-ho- 6ro-ved to me on the basis of satisfactory evidence to be the person(s) whose name(s') is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal. ) '' aaT):NaaaO:IQ"UEC"HIE"RA' S- Notaryfublic-Csllfornia l u Los Ang*les Counh I
"S549) -
I Commliilon#25025i2 (
4 My Camm. Expires NOV 16, 202! @
. a j - - -- - z - ffl -a z iaii y ffl k
Signature l (Seal)i)
rrv
228
STATEMENT ACKNOWLEDG[NG PENAL AND CIVIL PENAL'T'IES CONCERINING THE CONTRACTORS' LICENSING LA'fVS
[Business & Professions Code e; 7028.15]
[Public Contact Code § 20103.5]
I, the undersigned cettify that I am aware of the following provisions of Califomia litw and tl'iat orentity 011 whose behalf tms ceztification is given, hold a ctu'rently valid Califo-zt'iia contractor'slicei'ise as set fo:ith below:

Business & Professions Code Fg 7028.15:
a. It is a misdemeanor for any person to subn'iit a bid to a public agency to engagem the business or act in the capacity of a contractor witl'iin this state ivitlioutliaving a license tlicrefor, except ii'i any of the following cases:

The person is paiticularly exempted fro'in tliis chapter.

Tlie bid is subn'iitted on a state project govei'iied by Section 10164 of tl'iePublic Contract Code or on any local agency project governed by Section20104 [now S, 20103.5] of the Pu'blic Contract Code. b. If a person has been previously convicted of the offerise desciibed in tl'ffls section, the coauit shall impose a fine of 20 percent of tlie lii'ice of the contract under whicl-ithe unlicensed person performed contractirig work or four thousand five luu"idreddollars ($4,500), whichever is greater, or imprisorunent in the cox'tnty jail for notless tl'ian 10 days nor more tlian six mo.iiths, or botli.

In the event the person performing the contracting work l'ias agreed to fiirnish'inateiials and labor on an hourly basis, "tl'ie price of tl'ie contract" for the purposesof this suMivision means tlie aggregate sum of the 'cost of materials and labor-furnished and the cost of completing the work to be perfoimed. c. 'I'hissectionsliaIlnotapl:ilytoajointventurelicenseasrequiredbySection7029,1, However, at tl'ie time of making a bid as a joint venture each person submitting tliebid sliall be subject to tlffs section witl'i respect to liis or her individual licensure. d. Tl'ffs section shall not affect the right or liability of a licensed architect, landsurveyor, or registered professional engineer to foim joint verrtures with licensedcontractors to rer+der services within the scope of tlieir respective practices. e. Unless one of the foregoii'ig exceptioi'is applies a bid submitted to a public agency by a contractor who is not licensed in accordance with tl'ffs chapter shall beconsidered non-responsive and shall be rejected by tlie public agency. Unless oneof the forgoing exceptions applies, a local public agency sliall, before awarding acontract or issu'ing a purcliase order, verify that the contractor was properly licensedwhenthecontractorsubmittedthebid. Notwithstandinganyotherprovisionoflaw, u'iless one of the foregoing exceptions applies, thearegistrar may 'issue a citation to 1-3'!
229
tuqy public officcr or cmployce of-a puL*lic cntity who knowingly asvarcls a contract or issucs 21 purchase ortlcr to a conti'actoi' wl'io is nnt licensed pui'suan! lo tliis cl'ial:iter. Tlie amount ol- civil penaltics, :ilipcal, and finality of sucli citations shall be sul'iject to Scctions 7028.7 U'i 7028.13. inclusivc. Any contract axvarclcd t(i, 01- any purcltase order issued to, a contractor iiolxo is not licensed pursuant to tliis cliaptcr is void.
f: Ally cornpliitnce or noncon'ipliance ivitli subdivision (e) of tliis section, as added by C'haptcr 863 ofthe Statutes (1F1989, sliall not invalidatc any contract or bil :iwarclccl by ii pul'ilic agency rluiing whicli time that subdivision uias in e[Tect. g. A Iiublic employee or official Sllall Ilo( l)C subject to a citation pursriant to tliis scctio+q if the public employee, oFt-tccr or employing agency made ai-i iriquii'y to tlic board foi' tl'ie Ixu-liose o[avcrifying tlie licensc statcis of any )icrson or ccmti-actor anrl klie board failed to resliond to tlie inquiiy i.vitliin thrcc lnisinesS days. F(')l' Inii'licises of"tl"iis section a teleplionc resl:ionse by the board sliall be decmed sullicicnt, PuL'ilic Coxiti'act Code 8) 20103.5:
rn all contracts sulijcct to this part wl'icrc Federal Funds are imvolsied, no bid suliinittcd sl'iall be invalitlated by the failure ofa tl'ic bidder to be licensed in accordance wiLl'i the Jaws of this state. Howevcr, at i:he time the Contract is awarded, the Contractor shall be prol:ierly licenscrt in accordance with the iaws of this state. Tlte first paytnent for work or in.:itcrial unclcr any contract sl'iall not be made unlcss and until the Rcgistrar o l' Contr:ictors vci'i lies to tlie agency that tlic records or tl'ic Contractcirs' Statc License Board indicate tltat tlie contractor l'tiTaS properly licensed at the time the corztract was awarcted. Any bidi:lei' or c.ontractor t'iot so licensed shall be sub.icct to all legal penaRics imposed LI:1/ law, includiriB, but not limited to, any approl'iriatc disciplinaiy actiori by tlic Contractors' State liccnse Board. The agency shall includc a sl:atcnqent to tl'iat clTeck ii'i tl'ie stai'idard forn'i ola pre- qualification questioi'u'iaire and financial statcn'ienl. F'ailtirc of tbe bidder to oLil'ain proper and adcqua(e licensing for an award of it contract sliall coxistitutc a failure to execute the coxitracl: and result in tlie forfeiture of tlie security of tlic biclder.

License No, : 523044
B, C-4, c..?', C-10,
Class: C-20, C-36 Expiration date: Oi/31/2026
Datc: %Oi'-%la5
Signatui'c
1-32
3q
230
NON-COLLUSION AFFIJ)AVII' TO BE EXECUTED B'i'
EACI'I A'l'l7ARDEE OF A PRINCII)AL CONTI(A.C1'
ST,'\TE OF CALIFORNLA
(:OlJNT'i" OF Los Angeles
Jane Chiera being first duly sworn, de)':ioscs and says tliat lic isPresident of Athena Engineering, Inc. (sole ownci', itpyii-tner, presidei'it, etc.) President tlic paity making tlic laoregoirig bill,tl'iat sticli bid is not made in the interest of or bclialf of any undisclosed person, partnei'sliili,company, association, organization or corporeition, tliat sucli bicl is gernuine and not collusive orSham, thctt said bidder has t'tot dit-ectly or indirectly ind!ced or solicited arty othcr bidder to prit in*i false or sliam bid, and lias not directly or indirectly colluded, conspirecl, connived or agrecd witliany biclclcr rir ai'iyonc else to put in a shai'i'> bid, or tliat anyoi'ie sl'iall refrain from birlding, that saidl.iiclder l-ihis not in any rmuu'icr, directly or indircctly, souglit by agrecments, comimurication orconferencc ivitli ai'iyonc to fix the bid price of said bidder or of any otl"ier biddtr, nia to fix tl':ieovcrliecid, profit or cost elcmcnt of sucli bid price, oi' of tliat of filly otlicr bitldcr, or to sccurc nriyadvantage against tlie pulilic body awarding the Contract or anyonc interested in the pro):iosedContract: that all statements contained in sucli bid are true and, furtlier, tliat saicl bidder l'ias ncit,direc(ly or indirectly, submittecl his bid py'ice, or any brealcdown thereof, Or the cotqtents thereof,or diiqilgcd information or data rclative thereto, or paid at"id will not pay at'ty fee in connectiontliercwitl'i to any corporation, paifnersliip, company, association, orgaitizatiort, bid depository or toany menlber oi- agent thereof, or to any o'azer individual, except to SllCl'l persmt or pcrsoivs as havea I.iartncrsl"iip or otlier financial interest witli said bidder in tlieir general business.

Signea'.!
President
aritle
Subsci'ilied and sworn to bcFo e this
Notarv Phil'ilic
(Atttic otai'y Cci-tificate)
20 i.45
t4o
231
notary public or other officer completing this
certificate verifies only the identity of the individual o signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
alida of that document.

State of California
County of Los Angeles
Subscribed and sworn to (or affirmed) before me on this 29ttl dBy j OCt05er , 20 25, 5y lane Chiera
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
4 (@ ATH[NAaONIQUE(Hl[RA
,,,B,i:m) NotaLory5APnusb@lit@cs-CCoaullnfohrma z,X
(Seal) Signature
gi
232
ARTURO CERV ANTES, P.E.

DIRECTOR OF PUBLIC WORKS/

ASSIST ANT CITY MANAGER
City of South Gate
Be!iO CALIFORNIA AVENUE, SOUTH GATE, CA 90280.3004 T l: 323 357-9657 Fa : 323 5B39572
DATE: October 6, 2025
TO: Prospective Bidders
FROM: Elias Saikaly, P.E., Project Manager
SUBJECT: ADDENDUM #"l : SOUTH GATE POLICE DEPARTMENT HEATING,

VENTILATION, AND AIR CONDITIONING REPLACEMENT PROJECT, CITY PROJECT No. GEN-667
This addendum consists of Two (2) pages.

1. Page 2, First Paragraph of NOTICE FORMALINVITING BIDS has been changed '

DELETE ENTIRE PARAGRAPH
Bids will not be accepted from contractors who are not licensed in accordance with the provisions of Chapter 9, Division Ill of the Business and Professions Code of the State of California. The Contractor shall be required to possess a current License under the "Classification B - General Building Contractor license" for the aforementioned at the time the contract is awarded. Attention is directed to the provisions in Section 177.7.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him.

REPLACE NEW PARAGRAPH
Bids will not be accepted from contractors who are not licensed in accordance with the provisions of Chapter 9, Division Ill of the Business and Professions Code of the State of California. The Contractor shall be required to possess a current License under the "CLASSIFICATION B - GENERAL BUILDING CONTRACTOR LICENSE AND HOLDING A C-20 LICENSE OR A C-20 LICENSE" for the aforementioned at the time the contract is awarded. Attention is directed to the provisions in Section '1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him.
i4:b
233
END OF ADDENDUM #1

ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges tlie receipt of this Addendum #1 which shall be attached to the Bid.
} Secretary, V P of Btisiness Development
Sa nature and Title
I O/29/2025
Date
L/3
234
ARTURO CERVANTES, P.E.

DIRECTOR OF PUBLIC WORKS/

ASSIST ANT CITY MANAGER
City of South Gate
8650 CALIFO(;'NIA AV[:NUE, SOUTH GATE, CA 90280'3004 Tel: (32:1) 357-9857 Fax: i323) 583-9572
DATE: Octobei- 9, 2025
TO: Prospective Bidders
FROM: Elias Saikaly, P.E., Project Manager e,zj,
SUBJECT: ADDENDUM #2: SOUTH GATE POLICE DEPARTMENT HEATING,

VENTILATION, AND AIR CONDITIONING REPLACEMENT PROJECT, CITY PROJECT No. GEN-667
This addendurn consists of tl"iis sl"ieet and orie Mechanical Specification sl'ieet.

Please note the following changes and/or additions to the Notice Formal Inviting Bids for the project indicated above. The contractor shall execute the certification at the end of this addendum and shall attach the executed addendum to the documents subrnitted with the proposal,
The Original Sheet MOO3 "fVlechanical Specificatioris" shall be deleted in its entirety and shall be replaced with a new Mechanical Specifications'sh.eet with the Clouded Revision.

END OF ADDENDUM #2

ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges tlie receipt of this Addendum #1 which sl*all be attached to the Bid.

Secretary. V P. of Bcisiness Davelopmenl 1 0/29/2025
" i nature and Title Date
Llll
235
ARTURO CERV ANTES, P.E.

DIRECTOR OF PUBLIC WORKS/

ASSIST ANT CITY M AN AGER
City of South G t
8650 CALIFORNIA AVENUE, SOtlTll GATE, CA 902110-3004 T l: 323 3570657 F : 323 583.9572
DATE: October 17, 2025
TO:

FROM:

Prospective Bidders
Elias Saikaly, P.E., Project Manager ";1
SUBJECT: ADDENDUM #3: SOUTH GATE POLICE DEPARTMENT HEATING, VENTILATION, AND AIR CONDITIONING REPLACEMENT PROJECT, CfTY PROJECT No. GEN-667
This addendum consists of this sheet, and one As Built Mechanical sheet M-2.

Please note the following chariges and/or additions to the Notice Formal Inviting Bids for the project indicated above. The contractor shall execcite the certification at the end of this addendum and shall attach the executed addendum to tl"ie docurnents submitted with the proposal.

This Addendum includes one As Built Mechanical sheet M-2 for the South Gate Police Department. This slieet is for REFERENCE ONLY.

END OF ADDENDUM #3

ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges the receipt of Addendum 3 whicl't shall be attached to the Bid
Secratary, V P. of Business Devalopment 1 0/29/2025 SignatureandTitle Date
tfs
236
Bid Date: October 30, 2o25
Bid Time 10:00 a.m.
1 2 3 4
Athena Engineering Inc. Simco Mechanical united Mechanical Contractors FM Thomas
Engineer's Estimate San Dimas Altadena Simi Valley Brea Item No. II -=-p-=-
Estimated unit unit Price Amount Unit Price Amount Unit Price I Amount Unit Price Amount -=-=-I I Amount 1 Site clearing and Unclassified Excavation 1 LS $ 2,500.00 $ 2,500.OC $ 3,424.43 $ 3,424.43 $ 18,920.00 $ 18,920.00 $ 10,000.00 $ T0,000.00 $ 51,912. €0 $ 51,9i2.00 2 Curb & shrub removal and asphalt patching for new HP-1 1 LS $ 3,000 00 $ 3,000.OC $ 2.689.13 $ 2,689. 13 $ 18,920.00 $ 18,920.00 $ 10, €OO.OO $ 10,000.00 $ 25,600.00 $ 25,600.00 3 remove existing fan coil unit, including electrical power feed and hydronic piping
I EA $ 3,960.00 s 3,960.(IC $ 3,265.09 $ 3,265.D9 $ 14,520.00 $ 14,520.00 $ 20,000.00 $ 20,000.00 $112,908.00 $ 112,908.00 4 remove existing ductwork/grille connections/return air baffles and connect to new duct work within exist. access SDaCe
15 EA $ 625.00 $ 9,375.OC $ zz,zso.gi $ 27,730.91 $ 666.66 $ g,ggg.go $ 1,000.00 $ 15,000.00 $ 5,341.00 $ 80,ii5.00 5 Framing/supports (Lump Sum) 1 LS $ 3,900.00 $ 3,900.OC $ 8,064.72 $ 8,064.72 $ 12,000.00 $ 12,000.00 $ 10,000.00 $ 10,OF)aOO $ 12,981.00 $ 12,981.00 6 Wall openings for Mechanical work/Wall /Roof patching & general repairs (Lump Sum)
l LS $ 10,550.00 $ 10,550.OC $ 16,201.37 $ 16,201.37 $ 12,000.00 $ 12,000.00 $ 10,000.00 $ 10,000.00 $ 30,516.00 $ 30,516.00 7 Equipment - HP-1 Packaged Heat Pump [4190 CFM
Supply Air, 10 Ton, High Quantity Outside Airl / Including concrete pad and bollards, Model No. R-8472-RA
l EA $ 106,600 00 $ 106,600.OC $143,180.28 $ 143,180.28 $ 73,476.00 $ 73,47Fi.00 $235,000.00 1$ 235,000.00
$1 1 0,209.00 $ 110,209.00
8 Drywell pit for condensate drain [12"dia x 60"deep concrete valve box w/6CF of 1/2" crushed gravel belowl ] EA $ 3,500.00 $ 3,500.OC $ 6.127.92 $ 6,127.92 $ 7,250.00 $ 7,250.00 $ 10,000.00 $ 10,000.00 $ 21,010.00 $ 21,010.00 9 condensate piping [below grade to dry well] 20 LF $ !12.50 $ 1,650.OC $ 63.71 $ 1,274.15 $ 362.50 $ 7,250.00 $ 250.00 $ 5,000.00 $ 326.00 $ 6,520.00 10 equipment - EF-1 Inline Exhaust Fan [1700 CFMI I EA $ 5,500.00 $ 5,500.OC $ 2,750.52 $ 2,750.52 $ 3,630.00 $ 3,630.00 $ T0,000.00 $ 10,000.00 $ 4,206.00 $ 4,206.00 11 Air distribution system [Sheetmetal ductwork, insulation, grilles, and specialites accessoriesl (Lump Sum)
l LS $ 207,400.00 $ 207,400.OC $129,856.55 $ 12!1,856.55 $157,000.00 $ 157,000.00 $ 30,000.00 $ 30,000.00 $290,102.00 $ 290,102.00 12 Controls for HVAC system (Lump Sum) I LS $ 12,500.00 $ 12,500.OC $ 14,745.18 $ 14,745.18 $ 5.574.00 $ 5,574.00 $ 20,000.00 $ 20,000.00 $ 40,680.00 $ 40,680.00 13 Electrical Power distribution & equip / including smoke detector (Lump Sum)
HP-1 [1-1/4"C - 3#4, 1#8G] - 175 LF
EF-1 [3/4"C - 2#i2, 1#12G] - 175 LF
HP-1 non-fused disconnect, 100A, 3P
EF-1 2 oole safety switch disconnect
1 LS $ 20,000.00 $ 20,000.0( $ 53,201.37 $ 53,201.37 $ 65,000.00 $ 65,000.00 $ 50,000.00 $ 50,000.00 $147,985.00 I
$ 147,985.00
14 Lifts/rigging l LS $ 7,500.00 $ 7,500.00 $ 2.353.48 $ 2,353.48 $ 10,500.00 $ 10,500.00 I
$ 20,000.00
I
$ 20,CX:)0.00 $ gl'io.oo $ 9,110.00
15 Coordination/engineering l LS $ 15,000.00 $ 15,QC)a.(X $ 1.412.19 $ 1,412.19 $ 5,000.00 $ 5,ooo.oo $ 10,000.00 $ T0,000 00 $ 3,000.00 $ 3,000.00 16 Start-up/testing & balancing/commissioning l LS $ 4,500.00 $ 4,500.OC $ 9.942.28 $ 9,942.28 $ T0,000.00 $ 10,000.00 $ T0,000.00 $ 10,000.00 $ 32,800.00 $ 32,800.00 17 Project Information Sign ([)eletable Item) 1 EA $ 5000.00 $ 5,000.OC $ 1,422.78 $ 1,422.78 $ 4.960.00 $ 4,960.00 $ 1,000.00 $ 1000.00 $ $ City of South Gate Public Works Department - Engineering Division Bid Analysis -SGPD-HVAC - City Project 667-GEN
237
Item No.

Athana Engineertng Inc. Simco Mechanical united Mechanical Contractors FM Thomas
Item Description Estimated UnitQuantity
Engineer'sEstimate SanDimaS Altidena SimiValleV B'ea unitPrice Amount UnitPrics Amount unitPrice Amount UnitPrice Amount unitPrice Amount Total Base Bid
1€ l€ ff € L € ,ff#
238
Attachment D
Agenda Bill 11/25/25

NOTICE OF EXEMPTION
TO: Office of Planning and Research
t=i.o. Box 3044, Room I 13
Sacramento, CA 95812-3044
FROM:

Appendix E
City of South Gate
Public Works Department
8650 California Avenue
South Gate, CA 90280-3075
County Clerk
County of Los Angeles
12400 E. Imperial Hwy
Norwalk, CA 90650
Project Title: South Gate Police Department, HVAC Replacement Project Project Application: City of South Gate
Project Location - Specific: South Gate Police Department Project Location - City: South GateProject Location - County: Los Angeles Description of Nature, Purpose and Beneficiaries of Project:

The purpose of the project is to replace the Air Handling unit for the Detention Center with a new HVAC System that would provide heating and cooling as needed. The improvements include removing and replacing the existing Air Handling unit system, electrical, mechanical and plumbing work.

Name of Public Agency Approving Project: City of South Gate Name of Person/Agency Carrying Out Project: City of South Gate Exempt Status: (check one):
0 Ministerial(Sec.21080(b)(1);15268);
[1 DeclaredEmergency(Sec.21080(b)(3);15269(a));
0 Emergency Project (Sec. 21080 (b)(4); 15269(b%c));
[gl Categorical Exemption: State type and section number: Section 15301 Class 1 0 Statutory Exemption: State Code number:

Reasons why project is exempt:

The project replaces Air handling Unit to the City Department and does not alter any structure or invoke any habitat. This project qualifies for a Categorical Exemption under section 15301 Class 1, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use and therefore, there is no Significant effects on the environment.

Lead Agency
Contact Person: Elias Saikaly Area Code/T elephone/ Extension: 323-563-9581 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption filed by the public agency approving the project? [JYes 0 No Date: 1 1/25/2025
[J Signed be Lead Agency [] Signed by Applicant
Authority cited: Section 21083 and 2fflO, Public Resource Code Reference: Sections 21108, 21152, and 21152.1, Public Resource Code.

Title: ACM/Director of Public Works
Date Received for filling at OPR:

Revised 2011
UE
239
Office of the
Socith Gate City Clei k Item No. 17
NOV 2 0 2025
FILED
Ciffl of South Gate
'l::,o CITY COUNCIL
AG-ENDA IBI[LL
Department Director:

For the Regular Meeting of: November 25, 2025
a a ang De .a Public Works
City Manager:

Cervan Rob Houston
SUBJECT: AGREEMENT WITH SOUTHLAND ROOFING, INC. TO PROVIDE CONSTRUCTION SERVICES FOR THE HENRY C. GONZALEZ MUNICIPAL AUDITORIUM ROOF IMPROVEMENTS, CITY PROJECT N0. 695-PRK PURPOSE: The Henry C. Gonzalez Municipal Auditorium has a deteriorated roof that leaks and requires complete replacement to maintain building integrity and safety. The project was publicly advertised and competitively bid, with Southland Roofing, Inc. submitting the lowest responsive and responsible bid. Approval of this agreement will authorize construction to begin in January 2026 and ensure timely completion of the roof replacement within the approved project budget and schedule.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Southland Roofing Inc., for the construction of the Henry C.

Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK, in an amount not to exceed $823,020;
b. Authorizing the City Manager to approve change orders administratively up to a cumulative amount of $200,000 to be funded with project contingency funds, to expedite approval of change order work to avoid construction schedule delays; c. Authorizing the City Manager to approve pre-payments of construction progress payments for the construction contract to meet with state legislation that requires payments within 30 days;
d. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney. e. Declaring Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK., to be Categorically Exempt under Title 14 of the California Code of Regulations, Section 15301 Class 1 of the California Environmental Quality Act ("CEQA"); and
f. Approving the Notice of Exemption for the construction of the Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK. and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office.

FISCAL IMPACT: There is no impact on the General Fund. The project is fully funded in the amount of $1,337,929 with State Parks Natural Resources Grant Funds, as surnrnarized' on the following page. The proposed Agreement is in the amount of $823,020 and will be funded with State Parks Natural Resources Grant Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program (CIP).
1 240
State Park's Natural Resources
(Per Capita Grant and Rendon's Grant Fund)
Construction Contract $823,020
Construction Contingency $300,000
Construction Inspection including contingency $100,000 Design, PM, staff time, pernnits, etc. Estimate $114,909 Total Pro,ject Costs $1,337,929
ANALYSIS: The proposed contract was procured through a competitive bidding process in accordance with City purchasing requirements. Based on the bid specifications, the lowest bidder was determined by the total Base Bid amount. Southland Roofing, Inc. submitted the lowest responsive and responsible bid of $823,020. Accordingly, staff recommends awarding the construction contract to Southland Roofing, Inc.

BACKGROUND: The Heruy C. Gonzalez Municipal Auditorium Roof Improvements Project (Roof Improvements Project) is included in the Fiscal Year 2025/26 Capital Improvement Program.

The Auditorium, constructed in the 1950s, has an aging and deteriorated roof system that has developed leaks and deficiencies over time, necessitating full replacement. The project will replace the existing roofing material with an energy-efficient, ultraviolet-resistant polyvinyl chloride (PVC) roofing system, while retaining the existing mechanical equipment.

On August 28,2025, staff published the Notice Inviting Bids in the Daily Journal and advertised the project through PlanetBids. The City received five (5) bids. A public bid opening was held on September 30, 2025, at the City Clerk's Office.

Following a detailed bid analysis, Southland Roofing, Inc., was determined to be the lowest responsible and responsive bidder, having submitted a complete and compliant proposal.

Contractor Base Bid
Engineer 's Estimate $821,926
Southland Roofing, Inc. $823,020
Golden Gate Construction $971,850*
AME Builders, Inc $1,125,430
BEST Contracting Service Inc $1,309,471
Letner Roofing Co $1,344,602"
*Cyrrected biti amount
Southland Roofing Inc. is based in Los Angeles, California. It has been in business for over seven (7) years. Staff contacted listed references and received positive commentary. The company has the capacity and experience to perform the work required under the bid solicitation.

Pursuant to the guidelines of the California Environmental Quality Act (CEQA), this Project is categorically exempt under Title 14 of the California Code of Regulations, Section 15301, Class 1 exemption for minor alteration to structure.
2 241
Construction is planned to start January 2026 and be completed within 40 working days, weather permiffing.

ATT ACHMENTS: A.

Proposed Agreement
Notice of Exemption
GD:lc
3 242
Attachment A
Agenda Bill 11/25/25
AGREEMENT FOR THE HENRY C. GONZALEZ MUNICIP AL AUDITORIUM ROOF IMPROVEMENTS, CITY PROJECT 695-PRK
BETWEEN THE CITY OF SOUTH GATE AND SOUTHLAND ROOFING INC.

This Agreement for the Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK ("Agreement"), is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and Southland Roofing Inc, a California corporation, License No. 1042623 ("Contractor"). City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties." The City and the Contractor hereto mutually agree as follows:

ARTICLE I

THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees with City to perform and complete in good and worlananlike manner all work required by the Contract Documents for City Contract No. , which involves the Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK.

Said work shall be performed in accordance with the Plans, Specifications, and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall :[urnish at its own expense all labor, materials, equipment and services necessary therefore, except such labor, materials, equipment and services as are specified in the Contract Documents to be furnished by City.

ARTICLE II

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefore, the contract sum of Eight Hundred Twenty- Three Thousand and Twenty Dollars ($823,020) set forth in the Bid Schedule(s) that are included among the Contract Documents. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents. l
243

ARTICLE III

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire Agreement between the City and the Contractor, are eniunerated as follows: the Notice Inviting Bids, the Instructions to Bidders, the Accepted Proposal, the Bid Schedule(s), the List of Subcontractors, Contractor's Industrial Safety Record, the Contractors Qualification Statement, the Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensation Insurance Certificate, the Performance Bond, the Warranty Bond, the Payment Bond, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to the date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contemplated and which may be required to complete the work in a substantial and acceptable manner, all of which are referred to as the Contract Documents. These form the entire "Contract", and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE IV

INDEMNIFICATION
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City), the City of South Gate and its affiliated entities, its officers, employees, consultants and sub- consultants, their respective officers, agents, employees (collectively the "Indemnified Parties"), from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the "Indemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connection with any such claims, losses, lawsuits or actions. THIS

PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE

PROVIDED UNDER THIS AGREEMENT AND THE OTHER CONTRACT DOCUMENTS

ARTICLE V

COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be specified in a written Notice to Proceed from the City's Director of Public Works, and shall complete all work within Forty (40) working days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents). If the work is not completed within that time, Contractor shall owe and pay to the City liquidated damages in the amount or amounts set forth in the Contract Documents. 2 5 244

ARTICLE VI

EFFECTIVE DATE
This Agreement shall become effective and cornrnence on November 25, 2025.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

B7:

Maria Davila, Mayor
Dated:

ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

Rail F. Salinas, City Attorney
SOUTHLAND ROOFING INC:

B7:

Pier Pjerin Prenga, President
Dated:
245

WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 1861.

DATED:

SOUTHLAND ROOFING INC
Contractor
BY:

Pier Pjerin Prenga,
President
Title
ATTEST:

B7:

Signature
Title
4 246
INDEMNIFICATION AND LIABILITY INSURANCE REQUIREM[ENTS The following requirements must be met when submitting insurance certificates to the City of South Gate in connection with Public Works and other projects:

The insurance certificate must be issuedto the City of South Gate, 8650 CaliforniaAvenue, South Gate, CA 90280, attention of the City Engineer.

The City of South Gate, South Gate Housing Authority, and their officers, employees, elected officials, and agents must be shown as additional insured per ISO CG 20 1011 85, and separate endorsement signed by an authorized representative of the insurance company is required.

The City has the right to request a copy of complete insurance policy including all endorsements and certificates.

The Certificate must include cross liability coverage either included in the Commercial General Liability coverage, and so indicate on the face of the Certificate under that heading or by separate endorsement.

The Certificate should also indicate that the insurance covers "All Operations" or should specify the particular services to be provided.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence from CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for "all risks" of loss. Earthquake and flood insurance is not required to be furnished by the Contractor. 5 247
Contractor shall maintain limits no less than:

1. GeneralLiability: $1,000,OOOperoccurrenceforbodilyinjury,personalinjuryand property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project which is the subject of this Agreement and the location where work thereunder is to be performed, or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

4. Course of Construction: Completed value of the project that is the subject of this Agreement.

Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as insurers with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor's insurance or as a separate owner's policy.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 6 248
Course of construction policies shall contain the following provisions:

1. The City shall be named as loss payee.

2. The insurer shall waive all rights of subrogation against the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Indemnification
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City of South Gate), the City of South Gate, the City of South Gate Housing Authority, their consultants and sub-consultants, and their respective officers, agents, and employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, corporations or other entities furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firtn, corporation or other entity, or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the City of South Gate, the City of South Gate Housing Authority, their consultants, sub-consultants, and other parties listed above, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of the City of South Gate's choice in representing the City of South Gate, the City of South Gate Housing Authority, consultants and sub-consultants in connection with any such claims, losses, lawsuits or actions. THIS PROVISION SHALL

SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED

UNDER THIS AGREEMENT
7 70249
HENRY C. GONZALEZ MUNICIPAL AUDITORIUM ROOF IMPROVEMENTS CITY PROJECT NO. 695-PRK

FAITHFUL PERFORMANCE BOND
100% OF CONTRACT AMOUNT
KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the City of South Gate ("City" herein) has awarded to Southland Roofing Inc., ("Contractor" herein) a Contract for:

HENRY C. GONZALEZ MUNICIPAL AUDITORIUM ROOF IMPROVEMENTS, CITY PROJECT NO. 695-PRK; and
WHEREAS, said Contract is incorporated herein by this reference; and WHEREAS, said Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we, Contractor and
as Surety, are held and firmly bound unto the City in the penal sum of Eight Hundred Twenty- Three Thousand and Twenty Dollars ($823,020) lawful money of the United States, for the payment of which we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that the obligation shall become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemni:[y and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain in full force and effect.

As a part of the obligation secured hereby, and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees, incurred by the City in success:fully enforcing the obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications that accompany the Contract shall in any manner affect its obligations on this bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract, the work, or the specifications.
8 250
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.

CONTRACTOR NAME:

By:

Name
Title: President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
BY:
(Signature of authorized officer)
(Title of officer)
AJ'PROVED AS TO FORM:

F. Salinas, City Attorney
I:)- 251
HENRY C. GONZALEZ MUNICIPAL AUDITORIUM ROOF IMPROVEMENTS CITY PROJECT NO. 695-PRK
100% PAYMENT BOND
WHEREAS, the City of South Gate, South Gate, California ("City" herein), has awarded to Southland Roofing Inc., ("Contractor" herein) a Contract for the work described as follows:

HENRY C. GONZALEZ MUNICIPAL AUDITORIUM ROOF IMPROVEMENTS CITY PROJECT NO. 695-PRK
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract, to secure the payment of claims of laborers, mechanics, material suppliers and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Eight Hundred Twenty-Three Thousand and Twenty Dollars ($823,020) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100(a) as to give a right of action to such persons or their assigns in any suit brought upon this bond.

IN WITNESS WHEREOF, this instrument has been duly executed by the above-named Contractor and Surety on , 2025.
10 /3 252
Note: All signahires must be acknowledged before a notary public. Attach appropriate acknowledgment.

CONTRACTOR:

SOUTHLAND ROOFING INC.

By:

Pier Pjerin Prenga
Title: President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
BY:
(Signature of authorized officer)
(Title of officer)
APPROVED AS TO FORM:

F. Salinas, City Attorney
253

NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY

EACH AWARDEE OF A PRINCIPAL CONTRACT

ST ATE OF CALIFORNIA

COUNTY OF LOS ANGELES
being first duly sworn, deposes and says that he is
of (sole owner, a
partner, president, etc.) the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any maru'ier, directly or indirectly, sought by agreements, cornrnunication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true and, fiirther, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in coru'iection therewith to any corporation, partnership, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in their general business.

Signed
Title
Subscribed and sworn to before me this day of , 2025.

Notary Public
(Attach Notary Certificate)
12 254

NOTICE OF EXEMPTION
Attachment B
Agenda Bill 11/25/25
TO: County Clerk/Registrar-Recorder
County of Los Angeles
Environmental Filings
12400 E. Imperial Hwy
Norwalk, CA 90650
FROM: Public Works Department
City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Project Title and Location (including county):

Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project 695-PRK Project location: The project is located at 4900 Southern Avenue in the City of South Gate, County of Los Angeles, California.

Project Description: The work consists of the replacement of existing roof system with an energy efficient ultraviolet-resistant polyvinyl chloride (PVC) roofing system. The existing mechanical equipment will remain.

Name of Public Agency Approving Project:

City of South Gate - Public Works Department
Name of Person/Agency Carrying Out Project:

Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate Exempt Status: (Check one)
0 Ministerial (Sec. 21080 (b) (1); 15268);
@ Declared Emergency (Sec. 21080 (b) (3); 15269(a));
0 Emergency Project (Sec. 2'l080 (b) (4); 15269(b) (c)); [1 Emergency Project (Sec. 21080 (b) (4); 15269(b) (c)); § Categorical Exemption: Section: 15301 Class:
[1 Statutory Exemption: Section: Class:

Reasons why project is exempt:

This project is Categorically Exempt under Existing Facilities Section 15301 Class 1 (d) for the repair, maintenance or minor alterations of existing public facility and mechanical equipment.

Lead Agency Contact Person and Phone Number:

Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate 323-357-9567 [email protected]
Prepared and filed by the South Gate Public Works Department by:

Signature
Arturo Cervantes, P.E., Assistant City
Manager/Director of Public Works
Printed Name and Title Date
255
Ofiice o( the
South Gatp City Clei r Item No. 18
NOV20 ')="-
FILED
1'.2(o-<
Ciffl of South Gate

CITY COUNCIL

AGENDA BULL
Department Director:

For the Regular Meeting of November 25, 2025
Department: Public Works
o Cervkes
City Manager:

Ro Houston
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULT ANTS, INC. TO CONDUCT A PUBLIC WORKS COST OF

SERVICES ANALYSIS FOR STREET SWEEPING, TREE TRIMMING, CONCRETE

WORK AND LANDSCAPE MAINTENANCE OPERATIONS AND CONTRACTS PURPOSE: Due to ongoing fiscal constraints, the City is evaluating whether certain Public Works services currently performed by outside contractors can be delivered more cost-effectively in-house. This report seeks City Council approval to engage Ra'Jielis Financial Consultants, Inc. ("Raftelis") to conduct a comprehensive cost-of-services analysis for street sweeping, tree trimming, concrete work, and landscape maintenance. The study will assess whether in-sourcing these operations could reduce long-term costs, improve service levels, or provide more predictable budgeting. Approval of this agreement will allow the City to obtain objective, data-driven recommendations to support future budget decisions.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving a Professional Services Agreement with Raftelis to perform a Public Works Cost Reduction Analysis, in the amount of $36,850; b. Authorizing the City Manager to execute the Professional Services Agreement with Raftelis in a form approved by the City Attorney; and c. Appropriate$35,OOOinGasTaxand$lO,OOOinStreetSweepingFundstofundthestudy and a contingency.

FISCAL IMPACT: There is no impact to the General Fund. The Agreement is in the amount of $36,850 and it will be 'Junded with $29,000 in Gas Tax and $7,850 in Street Sweeping Funds. The appropriations is in the amount of $35,000 in Gas Tax and $10,000 in Street Sweeping Funds, and it will fully fund the study and a contingency of $8,150 for a total of $45,000.

AN ALYSIS: The City is facing significant fiscal pressure with a projected structural deficit next fiscal year. Public Works operations contains long-standing service contracts for street sweeping, tree tirnming, concrete maintenance, and landscape maintenance, where a review is warranted as means to reduce the structural deficit. While outsourcing can be efficient, a review is needed to determine if it is contributing to the structural cost issries, and if so, if in-sourcing these services is the solution. In response, the City seeks to engage Raftelis, a nationally recognized municipal 1 256
financial and organizational consultant, to help evaluate whether in-sourcing certain services could reduce long-term costs, improve service levels, or provide more predictable budgeting. Raftelis brings extensive expertise in public works operations, municipal staffing, and cost-benefit analysis, to assess the true cost of current contracts, compare those costs to building in-house service capacity, and identi:ty opportunities for multi-year savings.

The study will focus on four major service areas where the City currently spends substantial annual funds: (l) street sweeping, (2) tree trimming (3) concrete work, and (4) landscape maintenance.

For each, Raftelis will analyze actual contract costs, staffing and equipment needs, and the feasibility of performing the same or better levels of service with City personnel. The resulting analysis will provide the City Council with clear, data-driven options showing whether bringing any of these services in-house could reduce long-term operating costs, improve accountability and scheduling, and stabilize service delivery. The final report will include financial projections, recommendations, and an implementation roadmap, positioning the City to make informed budget decisions as it works to reduce General Fund exposure and strengthen long-term fiscal sustainability
Raftelis estimates that completing the full evaluation will cost $36,850, which includes all activities necessary to prepare the study. This amount covers project initiation, analysis of street sweeping, tree trirnrning/concrete work, and landscape maintenance services, as well as preparation of the final report and recommendations. The fee reflects a fixed, all-inclusive cost for professional staff time, data analysis, financial modeling, and development of deliverables.

Raftelis is familiar with the City's operations, having recently completed the City's Sewer Rate Study for the Public Works Department. Its prior work with South Gate provides help'[ul context on the City's financial structure, service delivery models, and operational needs, which will support a more informed and efficient analysis for this study.

BACKGROUND: Several core services (street sweeping, tree trimming, concrete work, and landscape maintenance) are currently performed by outside contractors or through a combination of contract services and limited in-house staffing. Rising contract costs, inconsistent performance, and the City's need for more predictable service delivery have prompted a deeper examination of whether bringing some of these operations in-house could provide long-term financial and operational benefits.

In response, the City requested proposals from two qualified firms to conduct a comprehensive cost-benefit analysis. OnNovember 12, 2025, Raftelis submitted a proposal outlining a data-driven evaluation of the true cost of these outsourced services compared to the cost of providing them with City staff. Its 12-week study will focus on street sweeping, tree trimming/concrete work, and landscape maintenance, concluding with recommendations to guide future budget decisions.

To complete this study, Raftelis will follow a straightforward approach that is easy to understand.

First, it will meet with City staff and review budgets, contracts, and workload data to understand how services are currently delivered. Next, it will estimate what it would cost for the City to perform each service itself, including the equipment, staffing, and training needed. Finally, it will compare the long-term costs of the current contracts versus doing the work in-horise and present 2 257
the City with clear, practical recommendations showing which option, contracting out or bringing services in-house, provides the best value for the City.

ATTACHMENTS: A. Proposed Agreement (including Exhibit A) MD:lc
3 258
Attachment A
Agenda Bill 11/25/25

AGREEMENT FOR PROFESSIONAL SERVICES TO CONDUCT A

PUBLIC WORKS COST OF SERVICES ANALYSIS FOR STREET

SWEEPING, TREE TRIMMING, CONCRETE MAINTENANCE, AND

LANDSCAPE MAINTENANCE OPERATIONS AND SERVICES

BETWEEN THE CITY OF SOUTH GATE AND FINANCIAL
CONSULT ANTS, INC.

This Agreement for Professional Services to Conduct a Public Works Cost of Services Analysis for Street Sweeping, Tree Trimming, and Landscape maintenance operations and services ("Agreement") is made and entered into on November 25, 2025 by and between the City of South Gate, a municipal corporation ("City"), and Ra'ttelis Financial Consultants, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services to conduct a public works cost of services analysis for street sweeping, tree trimming, concrete work, and landscape maintenance operations and services;
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Thirty-Six Thousand Eight Hundred Fifty Dollars ($36,850) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects and programs. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
5116863.1-L235.0 (Fomi Rev. 01/17/23)
259
Agreement for Professional Services
RAFTELIS FINANCIAL CONSULTANTS, INC.

Page 2 of 10 ends

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within forty-five (45) days of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations inder this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of November 25, 2025 and will remain in effect for a period of one year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The City Manager or his/her designee, for the purposes of this Agreement, is the agent for City. Whenever approval or arithorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.
5116863.1-L235.0
260
Agreement for Professional Services
RAFTELIS FINANCIAL CONSULTANTS, INC.

Page 3 of 10 ends

6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the vague of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes 5116863.1-L235.0
261
Agreement for Professional Services
RAFTELIS FINANCIAL CONSULT ANTS, INC.

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of the federal, state, and county and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.5,1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 per occurrence/accident for bodily injury and property damage liability. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material 5116863.1-L235.0
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change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be constnied, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any maruier employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which worild otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business 5116863.1-L235.0
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within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of persoru'iel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6,10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the dra'[ting party shall not be applicable to this Agreement. 5116863.1-L235.0
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6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6,11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely maru'ier, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any defarilt or breach and/or period /O
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of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force withorit being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or coru'iected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6,20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

TO CITY:

City of Sorith Gate
Arturo Cervantes,
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL: (323) 563-9567
WITH COURTESY COPY TO:

City of South Gate
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze@,sogate.org
TEL: (323)563-9510
f(
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TO CONSULT ANT:

Jan Perkins Vice President ICMA-CM
Phone: 949 202 8870/
Email: [email protected]

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and dra:[ting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.

8. EFFECTIVE DATE. The effective date of this Agreement is November 25, 2025 and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Rob Houston, City Manager
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

Salinas, City Attorney
Raftelis Financial Consultants, Inc.:

B7:

Jan Perkins Vice President ICMA-CM
Dated:
5116863 ]-L235.0
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Exhibit A

RAFTELIS
November 12, 2025
Arturo Cervantes, P.E.

ASSiStant City Manager/Director of Public Works
City of South Gate
8650 California Avenue
South Gate, CA 90280
Subject: Proposal for Public Works Cost Reduction Analysis Dear Mr. Cervantes:

We appreciate the City of South Gate's (City) interest in having Raffelis provide an analysis of potential cost-savings options for the City's Department of Public Works (Depattment). Our focus has always been to help local government and utility clients solve their financial, organizational, and technology challenges. We appreciate the opportunity to submit our proposal.

Our Understanding of the Eiigagemcnt
We understand that the City, in times of fiscal constraint, is seeking options for reducing the costs of service provision. In particular, the City seeks Raffelis to conduct two analyses: l) to calculate the potential cost impacts and savings of bringing street sweeping senices, which are currently outsourced via contract, in- house, 2) to similarly calculate the potential cost impacts and savings of br'nging tree trimming services, also outsourced, in-house and redirecting staff doing concrete work for that purpose, with the idea to outsource concrete work, and 3) to analyze the cost-benefit of in-sourcing the City's landscape maintenance contract, which maintains a variety of parkways and City facilities.

We believe Raftelis offers the City distinct advantages for this work:

A workable and insightful approach: Our team's approach specifically addresses the City's needs and will help prepare a thorough and insightful analysis of cost impacts and potential savings for in-sourcing the City's street sweeping and tree trimming operations. We perform similar financial impact analyses for other local governments nationwide.

An experienced team who knows the challenges and opportunities faced by local goveniments: We are skilled professionals with direct experience in all facets of local govemment operations, including public works and budget/finance. Our team members were local govemment leaders who understand public sector constraints and complexities, respect the work already being done by City staff, and will provide a comprehensive analysis to assist in policymaker decision-making.

Our Approach
Our approach to accomplish the City's objectives is provided below. In order to minimize costs, all work will be conducted remotely through online/virtual meetings. Onsite presentations can be made at additional cost if desired. 81'l Wllshlre Boulevard, Sulte 900 PMB 1009, Los An(lelas, CA 900'l7 wwvr.nflalli.com
1'4
269
RAfflLla
Activity 1 - Project Initiatjon
We will stait by meeting with the City's project manager and/or project team to review the details and expectations of this effort and to finalize the prOjeCt SChedule and WOrk plani At the k'Ck-Off meeting, We Will DISCUSS the City'S ObjeCtiVeS far thiS Study, current COntraCtS far ServiCeS, and Other iSSueS that may be relevant to our work.

We will request a variety of data and documents as the basis for our analysis, including the City's annual budget, staff salary and benefits costs, contract costs, and other relevant infomiation. As part of our request, we will provide tl'ie City w'th a shared and secure online drive for ease of uploading electronic files. Additional requests for information may occur during the course ofour review.

Tbroughout the course of the project, we will provide regular project status updates and ensure ongoing communication.

Deliverablas:

Kidt-off meetlq agenda
D6cumant and dam request
,Drafi qnd final project schedule.-
Activity 2 - 8treet 8weepmg Analysis
In this activity, we will conduct a thorough review of the City's current street sweeping operation costs, as well as potential costs and savings by b*gingthe work now done via contmctin-house to be pe*med by Citystd Tub wt)] indude:

UndefStand Current COntraCt Operations and Costs: As a foundation far potential service model changes, our team w'll thoroughly review and analyze the related documents pmvided in ktivity 1. This review will be essential in understanding current contract operzfions and costs. In particular, we will review current service levels as outlined in the contract, including staffing levels, equipment requirements, and all associated costs, as well as the disposal of related waste.

Perfomi In-Sourcing Analysis: Our team will next assess the full cost impact of changmg from an outsourced to staff-provided model for street sweeping, including cost estimates for the purchase of street sweepers, maintenance, staff training, and more. We will project the costs of implementing this change, as well as cost impacts and potential savings for tbe next 5-10 years.

Our team will summarize everything leamed.

Activity 3 - Tree Trimming and Concrete Work Analysis Similar to Activity 2 above, in this activity, we will conduct a thorough review of the City's current tree trimming operation costs, as well as potential costs and savings by biging the work now done via contract in-house to be perfoimed by City staff. Raftelis will also estimate the impacts and savings of redirecting in-house staff currently performing concrete work to tree trimming and contracting out the City's concrete work. Tasks will include:

UfldefStand Cutrent Operations and COStS: AS a foundation far potential service model Changed, Our team Wiu thoroughly review and analyze the related documents provided in Activity 1. This review will be essential in understanding current contract operations and costs. In partiailar, we will review seivice levels under the current tree trimming contract, staffing levels, equipment requirements, and all associated costs. We will also assess the costs of the City's current concrete crew operations. 270

RAFTELIII
Perfom In-Sourcing Analysis: Our team w'll assess the full cost of changing from an outsourced to staff-provided model for tree trimming, including cost estimates for the purchase of needed vehicles, equipment, maintenance, training, and more. We will detemiine current tree trimming contract service levels and frequencies and assess the financial impacts of redirecting the five City Full Time Equivalent (FTE) staff now performing concrete work and two FTE staff performing blee trimming, to provide the same or better level of service. We will assess the cost impacts of contracting out the City's concrete work. We will project the costs of implementing this change, as well as cost impacts and potential savings for the next 5-10 years.

Our team will summarize evaything learned.

Activity 4 - Landscape Maintenance AnalysJs
Similar to Activities 2 and 3 above, in this activity, we will conduct a thorough review of the City's current landscape maintenance operation costs, as well as potential costs and potential savings by bringing the work now done via contract in-house to be performed by City staff. Our understanding is that the City's landscape maintenance contract includes maintenance for roadway medians, parkways on major STREETS and some parking lots, Civic Center grounds, and other public facilities. Tasks will include:

Understand Current Opetations and Costs: As a foundation for potential service model changes, our team will thoroughly review and analyze the related documents provided in Activity 1. This review will be essential in understanding current contract operations and costs. hi particular, we will review service levels and work frequencies under the current landscape maintenance contract, staffing levels, equipment requirements, and all associated costs.

Perform In-Sourcing Analysis: Our team will assess the full cost of changing from an outsourced to staff-provided model for the same landscape maintenance, including salaries and benefits and cost estimates for the purchase of needed vehicles, equipment, maintenance, training, and more. We will determine the cost of having in-house City staff perform the work to provide the same or better level of service. We will project the costs of implementing this change, as well as cost impacts and potential savings for the next 5-10 years. Finally, we will review these results in comparison to those of the tree trimming analysis in Activity 3 above to determine which option is most advantageous for the City to in-source.

Our team will summarize everything leamed.

Activity 5 - Prepare Project Deliverables
At thiS point, we wffl have discussed project goals and information at the kick-offmeeting, reviewed documents and data, assessed current operat'ons, and projected COSt and savings impacts tO change service delivery models for street sweeping, tree trimming, and COnCrete work.

Based upon everything leamed, we will prepare a PowerPoint presentation of our preliminary observations and draft recommendations and present this remotely to the City's project manager or project team for review and discussion. Based upon feedback received, we will perfoim any necessary follow-up and finalize our recommendations.

With recommendations finalized, our team will summarize our analysis in a draft memo report for review and discussion. The report will include an executive summary, our methodology and approach, and a description of all recommendations for the City with accompanying financial analysis
The draft report will be provided to the City for review and discussion. We request one set of consolidated comments and proposed edits within 30 days to provide feedback, at which point Raftelis will finalize the memo. For an added fee, we can retum onsite to present the outcomes of our assessment to either City staff, the City Council, or both. 271
MPT!Lll
Future Phase Options
Depending on the outcome of the organization assessment, there may be a need for further assistance. Examples of the ways in which Raftelis can heap are briefly summarized below. Our firm offen a rany4e of additional senfflces that we would be pleased to discuss with you.

We can scope any of the following additional services in collaboration with you at the appropriate time:

Implementation of Recommendations: Raftelis can prepare a "Roadmap" for implementing our recommendations. Depending on the capachy and skins available in-house, supplemental assistance could be provided to lielp with the timely implementation of the improvements identified.

Faatlitation aiid Strategic Planning: Successful implementation of chanzes requires the engagement of Department maff.

Engaging these individuals through facilitated processes as well as strategic planning can be a way to strengthen the team, create clear goals and strategies, and support change.

Strategic Communications: Raffelis has a Strategic Communications unit that can help the City by conveying information about the changes that will be coming should our recommendations be implemented.

Raftelis eam Members
We have developed a team of consultants who specialize in specific elements that will be critical to the success of the City's project. No subconsultants will be used; all team members are employees of Raftelis. Our firm knows that collaboration throughout the project will lead to more successful outcomes. Should the need to substitute a member of our team arise, we have over 190 consultants on staff who can assist in the completion of the work:
we would seek approml from the City prior to any team member substitutions.

Jan Perkins, based in Laguna Beach, will serve as Project Director to provide quality assurance and guidance to the team. Rebekka Hosken, based in Los AngeIes and a fomier finance director and budget officer, will serve as Project Manager and the primary contact for the City. She will supervise the work of the team and ensure it is completed on time and within budget. Mahdi Aluzr'i, PE, an engineer and fomer city manager in California now based in Ohio, wffl sene as subject matter expert on the public works components of the work. Polly Englot, based in San Francisco and a former budget analyst, will perform document review and analysis for the project.

Resumes for each team member are attached to this proposal.

Project T"meline
In our experience, an assessment of this type w'll take approximately 12 weeks from kick-off to conclusion, dependent upon the availability of City staff and the timely provision of data and documents. We expect to further review and refine the timeline and schedule with the City during Activity I and can discuss key milestones to ensure the City's information needs are met. Our project approach and cost have been prepared to include all anticipated meetings. /7
272
Fee
The total fixed fee to complete the scope of work outlined m Activities 1 through 5 is $36,850, which includes all professional fees and expenses for Rafkehs. A breakdown of costs by project activity is provided below:

Activity Description Cost
Project Initiation " $3,075
2 Street Sweeping Analysis
.3 TreeJrimmingandConcreteWork$alysis
4 Landscape Maintenance Analysis
'5 Prepare Projed Deliverables ,
$6,475
i-7;j0-6.- l
$7,625
TOTAL $36,850
Raftelis will invoice the City for monthly payments based upon work completed.

We look forward to the opportunity to serve the City of South Gate. If you have any questions, please do not hesitate to contact Jan at [email protected] or 949.202.8870.

Sincerely,
Mtchelle Fetguson
Executive Vice President
The City OfSOuth Gate aCCepts the terms OfthiS engagement letter and proposal for a PubliC WOrkS COSt Reduction analysis for a fee Of$36,850.

Approved:

Name of Signatory:

Date:

Tit]e:
273
aanius
Jan Perkins ICMA CM

PROJECT DIRECTOR
Vlce President
ROLE
Jan will be responsible for overall project accountability and wffl be available to provide quality assurance and control, as well as an industry perspective and insights into the projerrt.

PROFILE
Jan lias over 30 years of management experience in local government. She sened in several California and Michigan jurisdictions, including as City Manager in Fremont and Morgan Hill, California. She also served the cities of Santa Ana, Cahfornia, as Assistant Qty Manager; Grand Raptds, Michigan, as Deputy City Manager and various analyst roles; and Adrian, Michigan, as Community Development Director and Assistant City Administrator.

Jan is an expert facilitator and organization development consukant. She provides consulting assistance to govemment leaders in organizational analysis, leadership development, executive coaching, strategic planning, teambuilding, executive performance evaluation, and governing body/staff effectiveness.

Jan has held leadership positions in professional associations, is a frequent speaker at professional conferences, and has received awards from professional and civic associations. In 2036, Jan was honored by ICMA with its Distinguished Service kward, received the Lifetime Achievement Award from Women Lcading Govemrnent, and a Lifetime Achievement Award from her MPA alumni association, the KUCIMATs. She has authored articles on leadership, effective goveming body meetings, executive perfoimance evaluation, and ethics.

Jan holds an undergraduate degree in sociology and a Master of Public Administration from the University of Kansas. She completed the Program for Senior Executives in State and Local Governrnent from Hai'vard University and is an ICMA Credentialed Mamger. She is a founding board member of Women Leading Government, served on and chaired ICMA committees, was President of the Alarneda County City Managers Association, is Past President and current member of the Califoi'nia City Management Foundation, and is a Fellow with the National Academy for Public Administration. Jan recently served as the Arizona State University SCIIOOI of Public Affairs Harrell-Hutchinson Urban Visiting Professional. 8peclaltlw
i Strategic plannlng and Tacllitatlon
a Organization development
* Performance management
ii Change management
* Executive coaching
x Elected offlcial/executive relationships
professional History
* Rafkelis: Vice President i2023-preientl
ii Managemem Partners: Vice President.

Senior Partner, Pahnet (2005-2(1221;
Managing OltecJ
saket TIIIV, thTough acquiiltion Of
Management Parknets 12022-2023).
* City ol Fremoni, Calllornia City
Manager and Ading City Manager
(igga.zooa)
ii CityofMoiganHill,Calllornia:City
Manager il9%-1993)
ii CityofSantaAna,California:Asiistant
Clty Manager (1984-19!10)
ii Clty oT Grand Rapidi, Mlchlgan: Deputy
City Manager 11981-1984), Analyst
(igys-igzg)
ii City of Adrian, Michigan: Community
Development Director/Aiilstant Clty
Adminiitrator il979-1981)
Educatlon
ii Mastefs degree m public
adminiitratlan - University oT Kansai
(igysl
Bachelor's degree in iociology -
llnivetslty of Kantas il974)
CartHica*ions
ii Cerklficate from Hanard llniveriity"i
Program lot Senior Executivei In State
and Local Govemment
ICMA Ctedentialed Manager
Pmksslonal Membamhlps
ii Inteinatlonal City/County Management
Associatlon
ii Women Leading Government, Founding
Member
* Califomla Clty Management
Foundation, Pask President
s NailonalAcademyforPublic
Adminiitration
274
WTfflLll
Rebekka G. Hosken

PROJECT MANAGER
Senior Manager
ROLE
Rebekka will manage tl'ie day-to-day aspects of the project, ensuring it is within budget, on schedule, and effectively meets the City's objectives. She will also lead the consulting staff in conducting analyses and preparing deliverables for the project. Rebekka will serve as the City's main point of contact for the project.

PROFILE
Rebekka joined Raftelis in 2020 with 16 years of direct service to local govemments and 10 years of management consulting experience. As an experienced consultant, Rebekka has led organizational assessments for a broad range of operating departments and offices in cities, counties, universities, and special districts, including police, code enforcement, community development, public works, administration, and city attorney departments. With direct operational experience in municipal administration, public works, and finance deparmients, Rebekka's breadth of knowledge makes her s)aful in quickly identifying organizational strengths and opportunities, analyzing operations through creation of process maps and workflows, prepaiing actionable recommendations for improvement, and communicating findings to a wide variety of audiences. She has consulted for over 130 clients throughout the United States and Canada.

Rebekka served as finance director for the City of La Cafiada Flintridge, Canfoinia, a contract city north of Los Angeles, responsible for accounts payable, receivable, budget, audit, and payroll. She automated several previously manual operations and implemented a new financial software system. During her tenure, she identified and successfully obtained a State loan for the financing of the City's new city hall and played a key leadership role in successfully moving all operations and staff, as well as communicating all [u'iancial impacts of the project to management and the City Council. apeclal*lea
* Otganiiational asiessment
Budgeting and flnandal analyiis
Builneii pioceii improvement
Strategic plannlng
Staffing analysis
Professional Hlstory
* Raitells:SenlorManagerl2023-
preiem); Manager i2020-2022)
CRy oT La Canada Fllntrit%e, Calllornia:

Finance Director pOl7-2020)
City oT Simi Valley, Calllomia: Budget
Officer i20l2-2017)
City of Burbank, Califomla; Senior
Management Analyit (2010-2012)
Management Partnersi Senior
Consultant 1199!1-2010)
Village of La Grange Park, Illinoii:

Assmant Vlllage Manager (1996-1999)
City of Appleton, Wisconiin : Aisiitant
to the Mayor il994-1!196)
TOWn Of Lexington, Maiiachuietti'
Management Intem 11992-1993)
!ducatlon
* Master of Buslnesi Admlniitration -
Boiton University il!193)
Certificate in Local Government and
Non-Profit Management - Boiton
llnivetilty (19!)3)
Bachelor of Arts in Rusiian Studles -
University of Michigan 11989)
Professional Memberships
* Government Finance Officeri
Aiiociation
California Sodety of Municipal Finance
Officers
Previously, Rebekka was the budget officer for the City of Simi Valley, California, a full-service community in the Los Angeles region. She prepared the City's $196 million annual budget and $160 million capital improvement prog;ram. She managed the budget and capital projects module training and setup for a comprehensive citywide enterprise resource planning (ERP) system implementation across nine operating deparhnents.

Rebekka earned a master's degree in business administration with a Certificate in Local Govemment and Non- Profit Management from Boston University, and a Bachelor of Arts from the University of Michigan - Ann Arbor.

She has published articles in Public Management magazine and served as a trainer in sessions at Intemational City/County Management Association (ICMA) conferences. ;20
275
RAPTfflLl8
MahdiAluzri PE, AICP
PtlaLIC WORKS 8uBJlCT MATTER aP!RT
8anlorAdvisor
ROLE
Mahdi will provide input and guidance as a Subject Matter Expert for the public works components of this project.

PROFILE
Mahdi has 35 years of direct public service experience, most recently as City Manager for Beverly Hills, California. After refiting and prior to joining Raftelis, he joined Baker Tilly (formerly Management Parhiers) as a Special Advisor, consulting for a variety of municipal projects in California and throughout the country. Projects included executive coaching, development process evaluation, transportation agencies assessment, and other municipal agencies process assessment engagements.

Mahdi served as City Manager in Beverly Hills for four years and prior to that was the Assistant City Manager for close to six years, capping an almost 30- year career in the City. As City Manager, he was responsible for developing policies to present to the Csty Council, developing the annual budget of over $450 million, and overseeing nine City operatmg departments with overl,000 employees. Mahdi also served for two years as Deputy City Manager for the City of Rancho Cucamonga, California, where he was in charge of Community Development functions, which include public works, engineering, utilities, planning, builtnng, safety, and code enforcement. 8peclaltlw
* strategic problem iolving
ii Conieniui bulldityg
& Incluilve ptocesi evaluation
engagement skllli
ii Pyo}ed management and development
5killi
EducaUon
h MBA, Loyola Marymount Univeiiity,
L(II Angeles, CA i2005)
ii MS. Structural Englneetlng, University
of Southern California, lot Angelei, CA
i l982)
ii BS.Engineerlng,UnivetiityoTSouthetn
California, Lot Angelei, CA (1980)
Cerllflmtlons
ii Licensed Profeisional Engmeet,
Califomia
AICP Certification
Profasilonal Memberships
ii American l'lannlng Aiiociation
International City/County Management
Aisociation
As a public service professional, Mahdi has a proven record of effective leadership with a strateg'c approach to problem solving, strong management expertise, and a consensus-building approach. He has extensive project management and development skills, focusing on outcomes and results. Mahdi possesses a strong work ethic and an exceptional customer service orientation.

Mahdi eamed a master's degree in business administration from Loyola Marymount University and bachelor's and master's degrees in civil engineering from the University of Southern California. He is a licensed professional engineer in the State of California and is a member of the American Institute of Certified Planners (AICP). He is also a long-standing member of the International City/County Management Association (ICMA) and has served on many policy committees for the League of Califoi'nia Cities (LCC). 276
RAFT!Lla
Polly Englot

AT AFF CONSULT ANT
Associate Consultant
ROLE
Polly will work at the direction of Rebekka in performing research and analysis, preparing recommendations, and drafting deliverables.

PROFILE
Polly has robust analytical experience throughout the public sector, having worked in local government, nonprofit, and international development settings. She is proficient in the areas of budget planning and analysis, process improvement, and project management. Polly is a detail-oriented problem solver who leverages data and organizational analysis to identify trends and actionable solutions.

Prior to joining Raftelis, Polly worked in Broward County's Office of Management and Budget in southern Florida. She supported monitoring and development of over $100-million-dollar annual operating budgets for judicial offices and the county's extensive environmental agency. This work included forecasting for a dozen special revenue funds, monitoring state and federal grants, assessing payroll and benefit costs for over 500 employees, and evaluating new staffing and capital project requests.

Throughout her academic studies, Polly developed highly functional skills in GIS analysis, data visualization and communication, evaluation design, and public budgeting. She strengthened these skills in the classroom by leaniing from her prior tenure at Food Bank for New York City, where she supported planning and content development for over 90 marketing campaigns and events annually. In addition, slie collaborated with stakeholders and donors at all levels to raise awareness, fundraise, and support the Food Bank's clients. 8peelaltles
* Municipal budget development
& Pyojecl management
a CJaniiational aiieiiment
* l'rocesi Improvement
* Event plannlng and facilitation
a Forecaiting
s Data analyili
Prof*silonal Hlstory
* Rafkells: Aiiociate Coniultant i2024-
present)
Bioward County: Budget and
Management Analyst (2022-2023)
Food Bank Tor New York City.

Marketing and Events Cooidinator
(2018-2020)
%pulation Servicei Internatlonal:

Program Coominator (2m620l8)
Eduaatlon
h Master oT Publlc Policy - Duke
Univeriity, Sanlord School of Public
Policy i2022)
* BachelorojArisinGeo@raphy,minors
in Arabic and French - Bucknell
llniversity i20l6}
Polly began her career in program operations suppoiting international public health programs based in West Africa, funded by major public and private grantors. Programs ranged from women's health information campaigns to sanitation service delivery research, and she completed technical assistance trips to Ghana and Liberia.

Polly earned a master's degree in public policy from Duke University's Sanford School of Public Policy and a bachelor's degree in geography, w'th minors in Arabic and French, from Bucknell University in Pennsylvania. 277
Item No. 19
C')ffice of the
South Gate City Clerk
NOV 2 0 2Ci25 Ciffl of South Gate
FILED

CITY COUNCIL
1"3r" AGENDA BULL
For the Regular Meeting of November 25, 2025
Originating DepariHy;A: & Recreatio
SteveCostley [/ RobHouston
SUBJECT: APPROPRIATIONOFFUNDINGFOR20264mOFJULYFIREWORKSSHOW AND C#AL CONTRACT EXTENSION
PURPOSE: To make official appropriation of funding for the aru'iual 4'h of July Fireworks Show and extension of the corresponding carnival contract with Fiesta De Carnival.

RECOMMENDED ACTIONS:
a. Appropriate $35,000 from the General Fund to City of South Gate account number 100-413-61- 6101 (Professional Services) to fund the Annual 4"1 of July Fireworks Show for July 2026; and b. Approve a (1) year extension to Fiesta De Carnival Contract extending the contract through December 31, 2026; and
c. Authorize the City Manager to sign the extension letter in a form acceptable to the City Attorney; and
d. Authorize the Director of Parks & Recreation to execute any additional documents as may be required to properly implement and manage the program.

FISCAL IMPACT: The General Fund appropriation of $35,000 will be offset by revenue from the two carnivals by Fiesta De Carnival and therefore have a neutral impact to the General Fund Balance.

BACKGROUND: July 4, 2026 marks the 250' birthday of the United States of America and across the country and the world, Americans will be celebrating this momentous occasion. Traditionally the City of South Gate has provided carnival activities and fireworks for the residents to enjoy during this day.

Due to budget constraints, the Council decided that the funding for this year's celebration would need to be requested at a later date to see if the finances in the City have improved enoughto take on this expense.

Staff have reviewed the budget and determined that if we keep the carnival operations that typically happened in March as part of the Azalea Festival and repurpose it as a spring carnival along with a carnival operation during 4th of July week, we would be able to cover most of the cost of the fireworks show for the residents without a detrimental impact to the budget.

For the past 10 years, the combined carnival operations have grossed the following for the Parks & Recreation Department:
1 278
2015
2016
2017
2018
2019
2020
$30,882
$28, 608
$30,195
$12,673 (Azalea Rain)
$29,156
Pandemic
2021
2022
2023
2024
2025
Pandemic
$41,125
$16,632 (No Azalea)
$32,668
$19,973 (No 4th of July)
These numbers show that we would be able to recover the majority of the costs for the fireworks show through the operations of the two carnivals for the year.

PLEASE NOTE: Should the City of South Gate determine that they will not have a fireworks show for the 4'h of July in 2026 we will most likely lose our ability to have fireworks shows on the 4'h of July in the future as all of our surrounding pyro technics companies are closed to new customers and our spot wouldbegiventoaCityonthewaitinglist. WecurrentlykeepourspotasweareoneofPyroSpectacular longest serving contracts.

ATTACHMENTS: Fiesta De Carnival Amendment
2 279
iHr

PARKS & RECREATION

DEPARTMENT
City of South Gate
4900 SOUTHERN AVENUE " SOUTH GATE, CA 90280
(323) 563-5443 " FAX (323) 564-8632
www.cityofsouthgate.org
November 18, 2025
Ted Holcomb
Fiesta De Carnival
11551 WeatherbyRd.,
Los Alamitos, CA 90720
Dear Mr. Holcomb;
Thank you for your continued service to South Gate in providing Carnival Services through our Parks & Recreation Department. As per your discussion with the Director of Parks & Recreation, this letter is to confirm the extension of City Contract #3 153 was granted to Fiesta De Carnival by the parties as stipulated under Section 8 (A) of the agreement. Section 8 (A) states:
"A. The term of this Agreement shall be for a period of five (5) years, from January 1, 2016, througli December 31, 2020. At the conclusion of this five (5) year period, Concessionaire may request up to one (1), five (5) year extension if agreeable to both parties." Which was granted on May 15, 2023.

Thus, the current agreement and all its requirements upon the parties will run through December 31, 2025.

This amendment will add (1) year to the agreement, and it shall now run through December 31, 2026.

Please confirnn your concurrence of the extension of the term of agreement along with the continuation of all other terms and conditions within City Contract #3 153, by placing your signature below and return it to Mr. Costley by no later than Thursday, December 4, 2025. If you have any questions regarding this matter, please feel free to contact Mr. Costley directly.

Sincerely,
Rob Houston
City Manager
City of South Gate
As a duly authorized officer of Fiesta De Carnival, I confirm the extension provision under Section 8 (A) is acceptable and all other provisions as stipulated in City Contract #3153 remain in full force during the extended term period.

Ted Holcomb
Fiesta De Carnival
Date
280
Item No. 20
Office o(the
South Gale City Cleik
NgV 20 2025
FILED
( L', L(2-(m
City of South Gate

CITY COUNCIL
A(.-EMJA IBT[T[,Jl
For the Regular Meeting ofi November 25, 2025
Originating Department: Office of the ' Cler
Yodit Glaze Rob Houston
SUBJECT: APP VAL OF CITY COTJNCIL MEETING MINUTES PURPOSE: To historically preserve the events of the City Council Meetings.

RECOMMENDF,D ACTION: The City Council will consider:
a. Approving the Special and Regular Meeting minutes of October 14, 2025; and b. Approving the Special and Regular Meeting minutes of October 28, 2025.

FISCAL IMPACT: None.

ANAI,YSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.

BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.

ATTACHMENTS: City Council Minutes
281

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
TUESDAY, OCTOBER 14, 2025
CALL TO ORDER Maria Davila, Mayor called a Special City Council Meeting to order at 5:00 p.m.

ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria Davila, Vice Mayor Joshua Barron, Council Member Maria del PilarAvalos, Council Member Gil Hurtado and Council MemberAl Rios; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
1 PROCLAMATION The City Council issued a Proclamation declaring National Breast Cancer Awareness Month.
2 PROCLAMATION The City Council issued a Proclamation declaring October 23 through 31, 2025 as National Red Ribbon Week in the City of South Gate. 3 PROCLAMATION The City Council issued a Proclamation declaring October 2025 as Crime Prevention Month.
4 PROCLAMATION The City Council issued a Proclamation declaring October 2025 as National Domestic Violence Awareness Month.

CLOSED SESSION The Council Members recessed into Closed Session at 5:38 p.m. and reconvened at 6:32 p.m. with all Members of Council present. City Attorney Salinas reported the following:

1. CONFERENCE WITH LEGAL COUNSEL - PENDING

LITIGATION
Pursuant to Governrnent Code Section 54956.9(a),
54954.9(b)(3)(C), 54956.9(d)(1)(4)
a. Monica Prirnm v. City of South Gate, et al.
b. Yessenia A. Garcia Godinez v. City of South Gate On item 1(a) is a claim involving a personal injury on the City of South Gate's sidewalk. There was a motion made by Council Member Hurtado and seconded by Vice Mayor Barron, and on a vote of 5-0, City Council authorized City Attorney's Office to defend the matter. 282
SPECIAL CITY COUNCIL MEETING MINUTES OF OCTOBER 14, 2025 Item I(b) is an additional claim that has been reported before. This time it is brought by an insurance company seeking to recover property damage for a building in which a city vehicle was pushed by another car into colliding with that building. On a motion made by Council Member Hurtado and seconded by Vice Mayor Barron, and on a vote of 5-0, City Council authorized City Attorney's Office to defend the matter.

2. CONSIDER THE EVALUATION OF PERFORMANCE OF A

PUBLIC EMPLOYEE
Pursuant to Governrnent Code Section 54957 and 54957.6 a. City Manager
On item 2(a), the City Council had its discussion with respect to City Manager and upon completion of that discussion, there was no reportable action taken.

ADJOURNMENT Council Member Rios unanimously adjourned the meeting at 6:33 p.m. and seconded by Council Member Hurtado.

PASSED and APPROVED on this day of 2025.

ATTEST:

Yodit Glaze, City ClerkMaria Davila, Mayor
283

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, OCTOBER 14, 2025
CALL TO ORDER Maria Davila, Mayor called a Regular City Council Meeting to order at 6:33 p.m.

INVOCATION Bishop Juan Carlos Mendez
PLEDGE opat,i,nci,mcn Yodit Glaze, City Clerk
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria Davila, Vice Mayor Joshua Barron, Council Member Maria del PilarAvalos Council Member Gil Hurtado and Council MemberAl Rios; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
1 PRESF.NT ATION The City Council recognized Retiring Police Chief, Darren Arakawa. 2 SCHOOLS/EDUCATION The City Council unanimously received and filed a presentation on the Proposed Implementation of School Traffic Plan for the 2025-2026 School Year by motion of Council Member Davila and seconded by Council Member Hurtado.

ROLL CALL: Council Member Avalos, yes; Council Member Hurtado, yes; Council Member Rios, yes; Vice Mayor Barron, yes; Mayor Davila, yes.

COMMENTS FROM THE

AUDIENCE - NON-AGENDA
ITEMS Pablo Cifuentes, volunteers at the South Gate JAA, stated being asked to leave the fields at South Gate Park by city staff.

Mario Sanchez, coach and voluriteer for AYSO, inquired about lighting at Hollydale Park. He has noticed the baseball fields at South Gate Park are empty 90% of the time and if there could be a resolution to the issue.

Brenda works for The Office of Durango Mexico and is concerned about a business next door that is opened 24/7 with questionable clientele. She mentioned an incident at that business and congratulated ChiefArakawa for great response from the Police Officers.
284
REGULAR CITY COUNCIL MEETING MINUTES OF OCTOBER 14, 2025

COMMEINTS FROM THE
AT+DIENCE - NON-AGENDA
ITEMS Maria Herrera and others in the audience are present tonight with Casa Durango stated they do not feel safe anymore with that certain business that is open 24/7. They are saddened Chief Arakawa is retiring and hope they will be left in good hands.

Evelyn, AYSO inquired about lighting at Hollydale Park. She mentioned a few grants the City of South Gate has received.

Esperanza Perez has over fifteen years of service as a social worker, six years as a license clinical social worker working with veterans. She served eight years in the army. Ms. Perez volunteers as a coach in the AYSO soccer league and inquired about the lack of lighting at Hollydale Park.

Manuel Carrillo experienced a life-changing injury a month ago. He demanded and instigated action on park safety and maintenance, affordable recreational activities, and equitable healthcare access.

Nelson Hermosillo, 10135 DorothyAve., was not happy with certain Council Members behavior at the last City Council Meeting. A certain Council Member had concerns about the City's budget which should be gddressed.

EMAILS Mario Dominguez stated that the Tweedy Mile Advisory Board has failed to meet twice in a row and is asking City Council to review their appointments. He is also asking City Council to consider reducing the Citizens Advisory Committee from 20 to 10 members to ensure quorum.

He is also asking for an update on the fiber optic project.

Claudia Rivera expressed disappointment with Council Member Rios who did not support a raise for SEIU represented city employees. She noted that as a union member herself she expected his support.

REPORTS AND COMMKNTS
pgouci'ryoppict,=u,s AaturoCervantes,DirectorofPublicWorks,statednoupdates.

Steve Costley, Director of Parks and Recreation, stated that AYSO was founded in South Gate in 1993 and has always been at Hollydale Regional Park and for almost 32 years it has never had lights except for an experiment last year which didn't sufficient lighting. The program was more of a summer based to start getting the kids ready for the weekend and whatever time frame the city could offer. As to the concept of lights at Hollydale Regional Park, it is in the master plan of which the city is asking for grant funding to get design for from the Recreation and Open Space District for the County of Los Angeles. The estimate for Phase 1 is close to 20 million dollars.

Page 2 of 7 ends

South Gate City CouncilNovember 25, 2025

South Gate City Council
November 25, 2025