SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, November 25, 2025 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
VIEW MEETING LIVE ONLINE AT:
HTTPS://YOUTUBE.COM/@SOUTHGATECA90280
City Officials
MAYOR,
Maria Davila
CITY CLERK,
Yodit Glaze
VICE MAYOR,
Joshua Barron
CITY TREASURER,
Jose De La Paz
COUNCIL MEMBER,
Maria del Pilar Avalos
CITY MANAGER,
Rob Houston
COUNCIL MEMBER,
Gil Hurtado
CITY ATTORNEY,
Ra
ú
l F. Salinas
COUNCIL MEMBER,
Al Rios
If you would like to participate in this meeting, you can participate via the following options:
1. VIEW THE MEETING LIVE ONLINE AT: https://youtube.com/@SouthGateCA90280 Please allow up to 24 hours after the meeting for the archive to be available.
2. PARTICIPATE BEFORE THE MEETING by emailing the City Clerk at:
[email protected] no later than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line.
3. ATTEND THE MEETING IN PERSON
*The disruption in service of any alternative method does not prelude the City Council or other legislative
body from taking further action and moving forward on the agenda.
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, 1 closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 4:00 pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria Davila, Mayor
INVOCATION:
Tina De La Rosa, Deputy Director of Parks
PLEDGE OF ALLEGIANCE:
Roman Amador, Police Captain
ROLL CALL:
Yodit Glaze, City Clerk
Presentations
1. Recognition and Farewell Remarks from Retiring Directory of Parks & Recreation, Steve Costley
The City Council will recognize Retiring Director of Parks & Recreation, Steve Costley. (CM)
2. Development Tracking Plan
The City Council will consider: (PW/CD)
3. Information of How the Utility Users Tax (UUT) Works
The City County will consider: (CM)
2 Public Hearings
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
4, 5, 6, 7, 8, 9, 10, 11, 12
,
13, 14, 15, 16, 17, 18, 19, and 20
are Consent
Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
4. Adopt Ordinance No. 2025-02-CC Reducing Citizen’s Advisory Committee From 20 to 10 Appointed Members
The City Council will consider: (AS)
a. Waiving the reading in full and adopting Ordinance No. 2025-02-CC amending Section
1.25.020 (Membership) of Chapter 1.25 (Citizen's Advisory Committee), of Title 1 (Administration and Personnel), of the South Gate Municipal Code to reduce the number of appointed committee members to ten (10) entitling each Council Member to appoint 3 two (2) committee members from among qualified residents of the city who are eighteen years of age or older. Before taking office, each committee member shall be confirmed by a majority vote of the City Council.
Documents:
Item 4 Report 11252025.pdf
5. Adopt Resolution Approving Transit Services Division Title VI Program Update for the GATE Fixed Route Services
The City Council will consider: (PARKS)
a. Adopting Resolution approving the City of South Gate Transit Services Division Title VI Program Update for the GATE Fixed Route Services, effective September 1, 2025; and
b. Direct staff to submit and implement Title VI Program Update.
Documents:
Item 5 Report 11252025.pdf
6. Approve and Adopt Resolution of Updated Terms and Conditions of Employment for the Unrepresented Executive Management Employee Group
The City Council will consider: (HR)
a. Adopting Resolution approving the Executive Updated Terms for the term of July 1, 2025, through June 30, 2026.
Documents:
Item 6 Report 11252025.pdf
7. Approve Resolution to Update the State Mandated Minimum Wage Increase
The City Council will consider: (HR)
a. Adopting a
Resolution directing staff to amend the City’s consolidated pay schedule to update the hourly pay rates for certain hourly positions to conform to California’s minimum wage law effective January 1, 2026.
Documents:
Item 7 Report 11252025.pdf
8. Amendment No. 4 to Contract No. 3218 with BMO Bank Extending Banking Services
The City Council will consider: (AS)
4 a. Approving Amendment No. 4 to Contract No. 3218, Professional Services Agreement with BMO Bank, extending the banking services contract through June 30, 2026, and
b. Authorizing the Mayor to execute Amendment No. 4 in a form acceptable to the City Attorney.
Documents:
Item 8 Report 11252025.pdf
9. Approve Amendment to Employment Contract between the City of South Gate and City Manager Robert Houston
The City Council will consider: (HR)
a. Approving an update to the employment contract agreement between the City of South Gate and City Manager Robert Houston for the term of December 1, 2023, through November 30, 2027, detailing the terms of his appointment and any changes thereto effective November 30, 2025.
Documents:
Item 9 Report 11252025.pdf
10. Approve Amendment No. 2 to Contract No. 2023-13-AC with BOA Architecture for Design Services for the City Hall Reroof Project
The City Council will consider: (PW)
a. Approving Amendment No. 2 to Contract No. 2023-13-AC with Black, O’Dowd and Associates DBA BOA Architecture (“Agreement”), to fund the preparation of design and construction documents for the (i) City Hall Roof Repairs, City Project 732-ARC and (ii) Henry Gonzalez Municipal Auditorium Roof Project, City Project No. 695-PRK, for an amount not to exceed $16,500 and;
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 10 Report 11252025.pdf
11. Approve Amendment No. 2 to Contract No. 2024-57-CC with Gannett Fleming, Inc. for Construction Management & Inspection Services for the Tweedy Mile Complete Streets Project, #614-ST
The City Council will consider: (PW)
5 a. Approving Amendment No. 2 to Contract No. 2024-57-CC with Gannett Fleming, Inc. (“Agreement”), to fund five (5) days of additional construction management and inspection services through the completion of construction for the Tweedy Mile Complete Streets Project, City Project No. 614-ST, Federal Project No. ATPL-5257(039), in an amount not to exceed $13,635.18; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 11 Report 11252025.pdf
12. Approve Amendment No. 1 to Contract No. 2023-111-CC with W.G. Zimmerman Engineering, Inc. for Traffic Engineering Services
The City Council will consider: (PW)
a. Approving Amendment No. 1 to Contract No. 2023-111-CC with G. Zimmerman Engineering, Inc., to provide traffic engineering and staff augmentation services for an additional one-year term, for an amount not to exceed $170,000; and
b. Authorizing the Mayor to execute Amendment No.1 to Contract No. 2023-111-CC in a form acceptable to the City Attorney.
Documents:
Item 12 Report 11252025.pdf
13. Approve Amendment No. 1 to Contract No. 2025-10-AC with NV5, Inc. for Additional Design Services and Construction Support Services for the SGPD Heating, Ventilation and Air Conditioning (HVAC) Replacement, #667-GEN
The City Council will consider: (PW)
a. Approving Amendment No. 1 to Contract No. 2025-10-AC with NV5, Inc. to provide additional design services and comprehensive construction support services for the SGPD HVAC Replacement Project, City Project No. 667-GEN, in an amount not to exceed $40,000; and
b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2025-10-AC in a form acceptable to the City Attorney.
Documents:
Item 13 Report 11252025.pdf
14. Approve Amendment No. 1 to Contract N0. 2022-30-CC with TranSystems for Construction Support Services for the I-710 Freeway/Firestone Boulevard Southbound On-Ramp Modification Project, Federal Project No. HP21L 5257 (036), 6 City Project No. 354-ST
The City Council will consider: (PW)
a. Approving Amendment No. 1 to Contract No. 2022-30-CC with TranSystems to provide construction support services for the I-710 Freeway/Firestone Boulevard Southbound On- Ramp Modification Project, Federal Project No. HP21L 5257 (036), City Project No. 354- ST, in an amount not-to-exceed $110,133; and
b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2022-30-CC with TranSystems in a form acceptable to the City Attorney.
Documents:
Item 14 Report 11252025.pdf
15. Approve Amendment No. 1 to Contract No. 2024-101-CC with Willdan Engineering for Professional Construction Management and Inspection for Sewer Pipeline Rehabilitation, City Project No. 709-SWR
The City Council will consider: (PW)
a. Approving Amendment No. 1 to Contract No. 2024-101-CC with Willdan Engineering, to fund additional construction management and inspection services performed on the Sewer Pipeline Rehabilitation, City Project No. 709-SWR, for a not to exceed amount of $90,000; and
b. Authorizing the Mayor to execute Amendment No. 1 to the Contract No. 2024-101-CC in a form acceptable to the City Attorney.
Documents:
Item 15 Report 11252025.pdf
16. Approve Agreement with Athena Engineering, Inc. for Construction of the SGPD Heating, Ventilation and Air Conditioning (HVAC) Replacement Project, #667-GEN
The City Council will consider: (PW)
a. Approving an Agreement with Athena Engineering Inc., for the construction of the SGPD HVAC Replacement, City Project No. 667-GEN, in an amount not to exceed $427,642;
b. Authorizing the City Manager to approve change orders administratively up to a cumulative amount of $200,000 to avoid delaying construction if change order work is needed;
c. Authorizing the City Manager to approve pre-payments of construction progress payments for the construction contract to meet compliance with state legislation that 7 requires payments within 30 days;
d. Declaring HVAC Project, City Project No. 667-GEN, to be Categorically Exempt under Title 14 of the California Code of Regulations, Section 15301 Class 1 of the California Environmental Quality Act ("CEQA"); and
e. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 16 Report 11252025.pdf
17. Approve Agreement with Southland Roofing, Inc. for Construction Services for Henry C. Gonzalez Municipal Auditorium Roof Improvements, #695-PRK
The City Council will consider: (PW)
a. Approving an Agreement with Southland Roofing Inc., for the construction of the Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK, in an amount not to exceed $823,020;
b. Authorizing the City Manager to approve change orders administratively up to a cumulative amount of $200,000 to be funded with project contingency funds, to expedite approval of change order work to avoid construction schedule delays;
c. Authorizing the City Manager to approve pre-payments of construction progress payments for the construction contract to meet with state legislation that requires payments within 30 days;
d. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
e. Declaring Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK., to be Categorically Exempt under Title 14 of the California Code of Regulations, Section 15301 Class 1 of the California Environmental Quality Act ("CEQA"); and
f. Approving the Notice of Exemption for the construction of the Henry C. Gonzalez Municipal Auditorium Roof Improvements, City Project No. 695-PRK. and directing the City Clerk to file it with the Los Angeles County Registrar Recorder’s Office.
Documents:
Item 17 Report 11252025.pdf
18. Approve Agreement with Raftelis Financial Consultants, Inc. for Professional Services
The City Council will consider: (PW)
8 a. Approving a Professional Services Agreement with Raftelis Financial Consultants, Inc. to perform a Public Works Cost Reduction Analysis, in the amount of $36,850;
b. Authorizing the City Manager to execute the Professional Services Agreement with Raftelis in a form approved by the City Attorney; and
c. Appropriate $35,000 in Gas Tax and $10,000 in Street Sweeping Funds to fund the study and a contingency
.
Documents:
Item 18 Report 11252025.pdf
19. Appropriation of Funding for 2026 4th of July Fireworks Show and Carnival Contract Extension
The City Council will consider: (PARKS)
a. Appropriate $35,000 from the General Fund to City of South Gate account number 100-413-61- 6101 (Professional Services) to fund the Annual 4 th
of July Fireworks
Show for July 2026; and
b. Approve a (1) year extension to Fiesta De Carnival Contract extending the contract through December 31, 2026; and
c. Authorize the City Manager to sign the extension letter in a form acceptable to the City Attorney; and
d. Authorize the Director of Parks & Recreation to execute any additional documents as may be required to properly implement and manage the program.
Documents:
Item 19 Report 11252025.pdf
20. Approve Minutes for the Special and Regular Council Meetings of October 14 & 28, 2025
The City Council will consider: (CLERK)
a. Approving the Special and Regular Meeting minutes of October 14, 2025; and b. Approving the Special and Regular Meeting minutes of October 28, 2025.
Documents:
9 Item 20 Report 11252025.pdf
Reports, Recommendations And Requests
21. City Council Appointments to Outside Boards and Agencies
The City Council will consider: (CM)
a. Ratifying the appointment by Council Member Maria del Pilar Avalos of Eric Trujillo to the Parks & Recreation Commission.
Documents:
Item 21 Report 11252025.pdf
22. Warrant Register for November 25, 2025
The City Council will consider: (ADMIN SVCS)
a. Approving the Warrant Register for November 25, 2025.
Total of Checks: $3,247,834.27
Less: Voids
$(1,696.21)
Less: Employee Payroll Deductions
$(446,079.47)
Grand Total: $2,800,058.59
Cancellations: 109244, 109165, 109113, 109822, 109797, 109770, 109821, and 108746 Documents:
Item 22 Report 11252025.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on November 20, 2025, at 6:00 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
10 The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, email, mail. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City 11 Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
12 Office of the
South Gate City Clerk
Item No. 4
NOv' 7025 C'ay ofSouth Gate
FlLEDll'l5qs CITYCOUNCIL
AGENDA BT[LL
Department Head:
For the Regular Meeting ofi November 25, 2025
Originating pepartment: Community Development
lCiff Manager:
GabrielPerez RobHouston
SUBJECT: ORDINANCE N0. 2025-02-CC AMENDING SECTION 1.25.020 0F CHAPTER 1.25 0F TITLE 1 AMENDING THE NUMBER OF COMMITTEE MEMBERS
TO THE CITIZENS' ADVISORY COMMITTEE
PURPOSE: To adopt Ordinance No. 2025-02-CC amending the number of Citizens' Advisory Corni'nittee ("CAC") members appointed by the City Council from 20 members to 10 members.
RECOMMENDED ACTIONS: The City Council will consider waiving the reading in 'full and adopting Ordinance No. 2025-02-CC amending Section 1.25.020 (Membership) of Chapter 1.25 (Citizens' Advisory Corni'nittee), of Title I (Administration and Personnel), of the South Gate Municipal Code to reduce the number of appointed corninittee members to ten (10) entitling each Council Member to appoint two (2) committee members from among qualified residents of the city who are eighteen years of age or older. Before taking office, eacli com+'nittee member sliall be confirmed by a majority vote of the City Council.
FISCAL IMPACT: CAC members receive a stipend of $25 per meeting. The reduction of members from 20 to 10 will yield a savings of $250 per meeting.
ANALYSIS: The City Council is being asked to provide direction as to whether an ordinance should be presented for consideration to change the membership number of the advisory body.
Should the City Council approve tlie introduction and adopt the Ordinance, it would be effective in December 2025. At that time, City Council Members would be asked to submit their nominees to be agendize for City Council approval. The goal would be to convene tlie first meeting of the new Commission in time to consider the Community Development Block Grant ("CDBG") awards for FY2026-27.
BACKGROUND: The CAC is an advisory committee to tlie City Council. The City Council, by state law, is the responsible legislative body in matters relating to the annual action plan process.
The CAC is involved in the development of the amiual action plan and the development and/or review of all elements pertaining to the planning and preparation of the CDBG Program. The 1 13
com+'nittee assesses community development needs and reviews com+'nunity objectives whenever deemed necessary and provides recommendations on the use of CDBG funds to the City Council.
The CAC currently meets on an as-needed basis (meeting up to six (6) times a year) and is comprised of 20 members appointed by the City Council. In recent years, filling all committee seats has proven challenging, and achieving a quorum for meetings has also been an ongoing issue.
Staff recomt'nend reducing the number of CAC members to improve the manageability of appointments and to increase the likelihood of reaching a quorum for future meetings.
ATT ACHMENT: Ordinance No. 2025-02-CC
2 14
ORDINANCE N0. 2025-02-CC
CITY OF SOUTH GATE
LOS ,=USTGELES COUNTY, CALIFORNIA
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING SECTION 1.25.020 (MEMBERSHIP) OF CHAPTER 1.25 (CITIZENS' ADVISORY COMMITTEE) OF TITLE l (ADMINISTRATION AND PERSONNEL) OF THE SOUTH GATE
MUNICIPAL CODE REDUCING THE NUMBER OF APPOINTED
COMMITTEE MEMBERS TO TEN (10) AND ENTITLING EACH COtJNCIL MEMBER TO APPOINT TWO (2) MEMBERS TO THE
COMMITTEE
WHEREAS, the Citizens' Advisory Coinmittee ("CAC") is an advisory coinmittee to the City Council;
WHEREAS, filling all corni'nittee seats has proven challenging, and achieving a quorum for meetings has also been an ongoing issue;
WHEREAS, the South Gate Municipal Code, Section 1.25.020 (Membership) provides for twenty members to be appointed by the City Council entitling each Council Member to appoint four members from among qualified residents of the City who are eigliteen years of age or older; and
WHEREAS, the City Council wishes to reduce the number of coininittee members to a total of ten (10) to improve the manageability of appointments and to increase the likelihood of reacliing a quorum for future meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and current and incorporated herein by reference, and does hereby deterinine that the public health, safety, and general welfare of the City and residents can benefit by amending Section 1.25.020 (Membership) of the South Gate Municipal Code.
SECTION 2. Section 1.25.020 (Membership) of Chapter 1.25 (Citizens' Advisory Committee) of Title 1 (Administration and Personnel) of the City of South Gate Municipal Code is liereby amended to read as follows:
Section 1.25.020 Membership
The citizens' advisory coini'nittee shall consist of ten members. Each city council member shall be entitled to appoint two coinmittee members from among qualified residents of the city who are eighteen years of age or older. Before taking office, each committee member shall be confirmed by a majority vote of tlie city council.
Page l of 2
15 SECTION 3. If any section, subsection, subdivision, sentence, dause, phrase, or portion of this Ordinance or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each and every section, subsection, subdivision, sentence, clause, or phrase thereof, not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be declared invalid or unconstitutional.
SECTION 4. To the extent the provisions of the South Gate Municipal Code, as amended by this Ordinance, are substantially the same as the provisions of that Code as they read immediately prior to the adoption of this Ordinance, then those provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 5. The City Manager and his designees are hereby authorized and directed to take all other actions which they deem reasonably necessary to carg out the intent of this Ordinance.
SECTION 6. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of the same to be published in a maru'ier prescribed by law.
PASSED, APPROVED and ADOPTED this 25'h day of November 2025.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
Rang!!,!': Attorney
Page2of2
16 Item No. 5
Ollice ol the
Sotilh Gate City Clerk
NOV 2 0 2025 Ciffl of South Gate
FILED
12',L(1 (tr>
CITY COUNCIL
AGENDA BI[LL
For the Regular Meeting qf: November 25, 2025
DepartmentDirector:
Originating Dig,
Steve Costley
nt: Parks & Recreation
City Manager:
Rob Ho
SUBJECT: CITY'S TRANSIT SERVICES DIVISION TITLE VI PROGRAM UPDATE PURPOSE: To update the City's Transit Services Division Title VI Program with Federal Standards regarding Civil Rights Protection for the GATE Fixed Route Services.
RECOMMENDED ACTION: The City Council will consider:
a. Adopting Resolution approving the City of South Gate Transit Services Division Title VI Program Update for the GATE Fixed Route Services, effective September 1, 2025; and b. Direct staff to submit and implement Title VI Program Update.
FISCAL IMPACT: There is no fiscal impact to the General Fund. The Title VI Program Update is required for the City to receive Local Return Funds from Metro. Most of the Title VI Program requirements are met by existing City practices, so staff are not expecting this update to generate any additional cost to the Transit Program through implementation.
ANALYSIS: The City has strict policies against discrimination and already complies with the Civil Rights Act and other federal anti-discrimination laws. The proposed Title VI Program update simply establishes these policies in a format required by the Federal Government before an agency can receive grant funding from certain Federal Grant Programs. The City's Transit Services Division is one of the primary recipients of these grants. Failure to approve a qualifying compliance Title VI Program Update would make the City ineligible to receive the grant funds.
BACKGROUND: Title VI, 42 U.S.C. § 2000d et seq., was enacted as part of the Civil Rights Act of 1964. It prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving federal financial assistance. As part of the requirements for receiving Local Return 'funds from Metro to operate the GATE Fixed Route Services, the City's Transit Services Division has been required to complete an update and implement its existing Civil Rights Protection Program. The proposed Title VI Program Update includes reporting on activities during the last three years, reporting steps that the City is taking o ensure fair and equitable access to services and provides a reporting program to ensure that these efforts continue and remain effective throughout the future years. 17 Two significant components of the reporting program are the Public Outreach Policy and the Language Assistance Program. The Public Outreach Policy establishes how the City will ensure an inclusive public process in making decisions related to transit services. Steps are included that ensure that notices, program information and public input encourage participation by all segments of the community and that individuals or specific groups of residents are not excluded or disproportionately impacted by methods of dissemination or locations of meetings.
The Language Assistance program (LAP) ensures that the City is providing appropriate assistance to those individuals with Limited English proficiency (LEP). For the community, this focuses primarily on those who may only speak Spanish or may speak some English, but not comfortably. City staff and the City Transit Contractor are well equipped to deal with the bilingual nature of the constituency. However, the LAP requires that the organization continually look at other potential LEP groups. For South Gate, this includes a significant portion of the population who read or write at less than a 5'h grade level therefore, whether in English or Spanish, a written notice or sign may not communicate its message.
In staff's review of the reporting program over the past three years, they found that the City has not received formal complaints regarding our compliance with the Title VI policy.
ATTACHMENT: A. Proposed Resolution
B. City's Transit Services Division Title VI Compliance report 2 18
Attachment A
Agenda Bill 11/25/25
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, ADOPTING THE TRANSIT SERVICES DIVISION 2025 TITLE VI COMPLIANCE PLAN
WHEREAS, the City of South Gate ("City") has a strong commitment to promoting and supporting equal treatment and access to services within its community and by its residents; and WHEREAS, to be eligiMe for federal transportation funds, the City must have an approved Title VI Compliance Plan in accordance with the provisions of the U.S. Department of Transportation Title VI regulations (49 CFR part 21); and WHEREAS, staff has completed the Title VI Compliance Plan update in accordance with the requirements of Title VI regulations containing both verification of the Transit Services Division's current practices as adequate to ensure equal and fair public access to its services and a recornrnended program to ensure fuhire compliance, which is attached hereto as Exhibit "A."
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the updated Transit Services Division 2022 Title VI Compliance Plan.
SECTION 3. The City Council does hereby authorize the Director of Parks & Recreation to submit the Transit Services Division 2025 Title VI Compliance Plan, as required, to the Los Angeles County Metropolitan Transit Authority (Metro).
SECTION 4. Further, the City Council does hereby authorize Director of Parks & Recreation to implement the Transit Services Division 2025 Title VI Compliance Plan. [Reminder of page left blank intentionally.]
3 19
SECTION 5. The City Clerk shall certify the adoption of tis Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 25'h day of November 2025.
CITY OF SOUTH GATE:
B7:
Maria Davila, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
Raul F. Salinas, City Attorney
20 Attachment B
Agenda Bill 11/25/25
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
All-America City
City of South Gate
TRANSIT SERVICES DMSION
TITLE VI COMPLIANCE
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 1 21
TABLE OF CONTENTS
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
I Introduction 3
II General Requirements
Annual Title W Certifications and Assurances
Notification of Beneficiaries of Protection Under Title VI Title VI Complaint Procedure
Recording Title VI Investigations, Complaints, and Lawsuits.
Membership of Non-Elected Committees and Councils . 4 4
7 9
10 III Inclusive Public Participation
Opportunities for Public Participation...
Public Outreach Efforts.
Next Steps
IV Language Assistance Plan
Four Factor Analysis
Language Assistance Measures.
Training Staff .
Providing Notice to LEP Persons
Monitoring and Updating LEP Plan..
V Service Policies and Standards
Vehicle Assigninent Policy
Vehicle Load...
Veliicle Headways.....
Service availability....
Transit Amenities
VI Environmental Justice 23
VII Other Program Specific Requirements and Contact 25 VIn Board Adoption of Policy 25
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 2 22
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
IINTRODUCTION
The City of South Gate Transit Division has updated its Title VI Program as required by the Federal Transit Administration (FTA) and to further ensure that the level and quality of South Gate Transit's fixed route and demand-response services are provided pursuant to Title VI of the Civil Rights Act of 1964.
That is:
"No person iri the United States shall, on the grounds of race, color, national origin, be excludedfiom participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." (42 US.C. 2000d) The City of South Gate Transit Division, as a recipient of federal financial assistance, will ensure full compliance with Title W of the Civil Rights Act of 1964, as amended and related statutes and regulations in all City of South Gate Transit Division programs and activities. The City of South Gate Transit Division provides, without regard to race, color, national origin, sex, age, disability or income level:
1. Transit services and benefits that are available and equitably distributed;
2. A level and quality of transit services that are sufficient to provide equal access and mobility for all persons;
3. Opportunities to participate in the transit planning and decision making processes; and,
4. Fair decisions on the location of transit services and facilities.
These objectives are the basis for the City of South Gate Transit Division's Title VI program. The program that follows was updated in confornnance with FTA C 4702. IB (October 1, 2012). The new guidance in this circular integrates the responsibilities to Limited English Proficient (LEP) Persons into the programs and activities developed under the Title VI regulations (49 CFR Part 21) to recipients of federal financial assistance.
This program contains all of the elements required of a transit provider operating in an urbanized area of 200,000 or less in population and operating less than fifty vehicles in peak service. It is City of South Gate Transit Division's fourtli Title VI Program and is effective as of July 31, 2025. It has been prepared using data from the most recent 2020 U.S. Census.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 3 23
n GENERAL REOUIREMENTS
1. Annual Title VI Certifications and Assurances
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
The City of South Gate Transit Division will submit its annual Certifications and Assurances to the Federal Transit Administration each year in accordance with the requirement to do so within 90 days from the date of the publication of the notice in the Federal Register or with the first grant application, whichever comes first.
2. Notification of Beneficiaries of Protection Under Title VI In compliance with 49 CFR Section 12.9 (d), the City of South Gate Transit Division has provided information to the public regarding its Title VI obligations and apprises members of the public of the protection against discrimination afforded to them by Title VI on an on-going basis. This statement of nondiscrimination on the basis of race, color, national origin, sex, age, disability, ethnic group, or sexual orientation has been made available on the Transit Division's website, on bus cards in all Transit Division vehicles, in Title VI brochures, and on all printed route guides and schedules. The notice also includes contact information for requesting details on the Transit Division's Title VI obligations and the complaint procedure. The notice is in English and Spanish. The dissemination of these notifications began with the effective date of this policy.
TITLE VI BUS SIGN (installed in all vehicles)
City of South Gate Transportation Division
NOTICE OF CIVIL RIGHTS
The City of South Gate Transportation Divtsion (City) operates its programs and services with- out regards to race, color or national origin in accordance with Title Vl of the Civil Rights Act.
In addition to Title VI the City also prohibits discrimination based on sex, age, disability, ethnic group, or sexual orientation. Any person who believes that he or she has been aggrieved by any unlawful discriminatory practice may file a complaint with the City. For more information on the City's civil rights program and the procedures to file a complaint, please contact the City using the information listed below.
La Divisi6n de Transportaci6n de la Ciudad de South Gate (Ciudad) maneja sus programas y servicios sin considerar la raza, color u origenes nacionales de la persona en acuerdo con el Ti- tulo Vl del Acta de los Derechos Civiles. Adicionalmente cori el Titulo VI la Ciudad tambi6n prohfbe discriminaci6n basado en el sexo, edad, incapacidades, grupo 6tnico, u orientaci6n se- xual. Cualquier persona que crea que ha silo agredido. por cualquier discriminacion ilegal pue- de poner una que)a con la Ciudad. Para mas informacion del programa de la Ciudad sobre los derechos civiles y el proceso para hacer una queja, por favor comuniquese con la Ciudad a la informaci6n proveia adjunto.
}'hone / TeWono:
E-Mail:
(323) 563-9511
yg)[email protected]
Mail / Correo: City Clerk's Office
8650 California Avenue
Sout)i Gate, 90280
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 4 24
TITLE VI POLICY IN ROUTE GUIDES AND SCHEDULES
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
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City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 5 25
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
TITLE VI POLICY ON WEBSITE
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City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 6 iD
26 City of South Gate
TRANSIT SERVICES DMSION
TITLE VI UPDATE
Effective September 1, 2025
3. Title VI Complaint Procedure
In order to comply with 49 CFR Section 21.9 (b), the following complaint procedure will be followed by the City of South Gate Transit Division in the event that any person believes that he or she, individually, or as a member of any specific class of persons, has been excluded from participation in, been denied the benefits of, or been subjected to discrimination on the basis of race, color, national origin, sex, age, sexual orientation, disability or income level with regard to:
* the availability and equitable distribution of transit services and benefits; * the level and quality of transit services that are sufficient to provide equal access and mobility for all persons;
* the oppoitunity to participate in the transit planning and decision making processes; and * the riglit to fair decisions on the location of transit services and facilities.
The complaint will be made in writing to the City of South Gate through the City Clerk's Office and will include all information relevant to a determination of discrimination. A complaint must be filed within six (6) months after the alleged discrimination. In cases where the complainant is unable or incapable of providing a written statement, the City Clerk's staff will, if necessary, assist the person in converting verbal complaints to writing and will interview the complainant. The complainant or his/lier representative will sign all complaints.
All complaints will be Jogged by the City Clerk and forwarded to the Transit Divisions Civil Rights Officer, (currently the Deputy Director of Parks & Recreation). After review of the complaint, which will include, but not be limited to, interviewing the complainant, witnesses and all appropriate Transit Division personnel, review of video or audio recordings if available, review of Transit Division policies and service standards, the Civil Rights Officer will make a determination of discrimination. If it is found that discrimination did not occur, the complainant will be notified in writing and the procedure will be terminated. Notification will occur within ten (10) days of the original submission of the complaint. At that time the complainant will be advised of their right to challenge the decision of the Civil Rights Officer by submitting a written request for a l'iearing before the City Manager within five (5) days of the receipt of the determination.
If after the Civil Rights Officer's review of the complaint, it is found that discrimination may have occurred, a formal hearing will be held before the City Manager. The claimant will be notified of this deterinination within ten (10) days of the submission of the complaint. The hearing will occur within five (5) days and will be attended by the City Manager, the Civil Rights Officer, the complainant and the appropriate Transit Division personnel. Following the hearing the City Manager will make a final determination. The complainant will be notified of this determination in writing within ten (10) days of the hearing. If justified, appropriate remedial action will be taken. The City Manager's decision will be considered final.
The following two (2) documents are the complaint fori'ns - in English and Spanish.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 7 27
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
Citv ol'Snlllll Giitr
Civil Rights Complaint Form
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City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 8 12-
28 City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
If the City Manager finds that discrimination did not occur, the complainant will be notified of that disposition and will advise the complainant of their right to submit their complaint to the Federal Transit Administration for fuither investigation.
Complaint forms are available in both English and Spanish on the City of South Gate Transit Division website. The forms are also available at the City of South Gate Transit Division office upon request. The general complaint procedure is available on both the website and in the Title VI brochures, both in English and Spanish. The detailed complaint procedure noted above will be made available to members of the public upon request. Provision will be made for persons with limited English proficiency.
4. Recording Title VI Investigations, Complaints, and Lawsuits In order to comply with 49 CFR Section 12.9 (b) the City of South Gate Transit Division will prepare and maintain a list of any active investigations conducted by the Transit Division or any other entities other than the FTA, lawsuits, or complaints naming the City of South Gate Transit Division and/or its subcontractor(s) that allege discrimination on the basis of race, color, or national origin.
This list will include:
* the date the investigation, lawsuit, or complaint was filed; * a summaiy of the allegation(s);
* the status of the investigation, lawsuit, or complaint; and * actions taken by the Transit Division or subcontractor in response to the investigation, lawsuit, or complaint.
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Transit Offlce
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City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 9 29
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
The City of South Gate Transit Division does not currently have any open complaints, investigations or lawsuits alleging discrimination on the basis of race, color, or national origin and has not liad any complaints received within the past three years.
5. Membership of Non-Elected Committees and Corincils The City of South Gate Transit Division does not have an appointed Commission and the South Gate City Council, an elected body, serves as the decision making body on all Transit matters. No table of advisory committee make up is required.
6. City Council's Resolution Approving Title VI Program On November 25, 2025 at the regular meeting of the South Gate City Council, this Title VI Program was approved as well as its continuing plan to provide meaningful access to all the City of South Gate Transit Division services and programs.
7. Provision of Additional Information to the FTA
The City of South Gate Transit Division will provide the Federal Transit Administration (FTA) additional information upon request. Such information may be related to, but not limited to, investigation of complaints of discrimination or to resolve concerns about possible noncompliance with Title VI.
In addition, the City of South Gate Transit Division will submit an updated Title W Program to LACMTA (Metro) once every three (3) years.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 10 30
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
DI INCLUSIVE PUBLIC PARTICIPATION
The City of South Gate Transit Division's public participation strategy offers early and continuous opportunities for the public to be involved in the identification of social, economic, and environmental impacts of proposed transportation decisions. Engagement of the public in service planning and development is at the forefront of a responsive operation.
The Transit Division's ongoing public participation planning ensures that:
* Potentially affected community members will have an appropriate opportunity to participate in decisions about a proposed activity that will affect their environment and/or health and their ability to participate in life supporting activities; @ The public's contribution will influence the Transit Division's decision making; @ The concerns of all persons and groups participating in the process will be considered in the decision-making process; and
* South Gate Transit will seek out and facilitate the involvement of those potentially impacted.
Tl'ie City of South Gate Transit Division uses a variety of communication mechanisms to ensure that all populations, those residing in minority census tracts and those living in non-minority census tracts, persons with low-income, persons with disabilities, and persons with limited English proficiency have an opportunity to participate in service development and changes.
Meeting and Information Access Accommodations
The City of South Gate covers only 7.5 square miles and is well covered with public transportation options. Most Transit Services hearings and decisions take place at regularly scheduled City Council meetings which take place in South Gate City Hall. This facility serves well for providing public access as it is centrally located to all parts of the City and is served by several bus lines. These facilities are fully ADA accessible and include translation and audio visual equipment to assist with LEP populations.
For public outreach meetings, used to communicate possible program changes and to receive public feedback, additional public facilities are used including the City's Westside Resource Center, Hollydale Resource Center, South Gate Sports Center and the Margaret Travis Senior Center. These facilities are well distributed throughout the City to provide easy walking distance to one of the facilities for every resident. Once again, these facilities being publicly owned and operated through the City's Parks & Recreation Department are ADA accessible and have stong community recognition.
The City also maintains good relationships with many of our local organizations and practices a "go to them" outreach policy sending transit staff out to attend meetings of local organizations to bring transit updates and receive feedback from any location where interested residents may gather. These include many independent community groups that meet in city operated facilities, but also groups who may meet in school facilities, local churches and occasionally, private homes.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 11 IS"
31 Opportunities for Public Participation
Service and Fare Changes
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
Although the City of South Gate Transit Division does not anticipate making any service changes in the immediate future, the following are examples of when the public participation plan will be put in place:
A new or revised fare is introduced or the method of collecting fares is changed A new route is introduced or a reconfiguration of an existing route is proposed A route is proposed for elimination
The frequency of service is modified or the days and hours of service are proposed to be changed All of the above instances would result in the full public participation process. Minor adjustments to a schedule or route would be posted thirty days in advance of any change.
Fares have not changed since the service was instituted in June of 2010. In the event that a fares change was proposed, steps similar to the ones outlined below would be used:
- One montli prior to hearing date
Notice of the intent to change fares listed on City website (English/Spanish) Notice of Public Hearing as Posters in English/Spanish on all vehicles Notice of Public Hearing as Posters in English/Spanish in all City facilities Distribution of Notice to all groups and individuals in stakeholder database 15 days prior to Hearing Date
Legal notice in newspaper
Email Blast through PIO Media Center
1 week prior to Hearing Date
* City Council Agenda is posted on City Website and at various City facilities in compliance with the Brown Act. Proposed rate change is listed under Public Hearings section. - Public Hearing
Held at City Hall as part of a regular City Council meeting, Spanish translation provided City Hall is centrally located in a city of only 7.5 square miles and is within one block of stops for both the City's GATE bus and the County's A4ETRO bus system.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 12 32
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
Transit Enhancements
The opportunity for the public participation plan to be activated would occur when improvements are being considered that would support the delivery of services. Examples would include:
* Installation of bus stop benches and shelters
* Changes to vehicles or operating equipment
* Establishing new policies for use of services
Public input would be sought in a manner appropriate to the nature of the changes and their potential impacts. Public outreach through the various methods indicated would be used to notify the public of the Transit Division's intent. If warranted, public input meetings would be held and, if needed, an advisory committee formed to gather and evaluate infornnation and input. Surveys may also be conducted, either on-board or at drop-in locations.
Public Outreach Efforts
Depending on the type of service change that is contemplated a variety of means are employed to encourage public participation. The measures taken are targeted to overcome linguistic, institutional, cultural, economic, historical, or other barriers that may prevent minority and low-income people and populations, persons with disabilities and persons with limited English proficiency from effectively participating in the Transit Division's decision making process.
The potential for a change/enhancement to service/fares is a result of carefully evaluated data by appropriate South Gate Transit staff and our contracted service provider. The data collection will not only include ridership and financial analysis but recaps of community conversations and recommendations with targeted groups or organizations. A proposal is then developed internally and presented to the City Manager or South Gate City Council, depending on the extent and nature of the proposed changes. Once the proposal is accepted, the proposal will proceed to the public comment period.
Public outreach meeting locations, dates and times will be determined with consideration of the proposed changes and their impact on specific locations/poprilations within the South Gate Transit service area. The following will be considered in establishing those locations:
* Convenience and accessibility for minority, persons with disabilities and LEP communities; * Size of venue should provide for meaningful dialogue; and * Invite community organizations to help support public engagement strategies.
As many communication oppoitimities as possible should be used to seek public input. Methods will include:
* notices on buses in both English and Spanish;
* handouts to passengers (English and Spanish);
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 13 33
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
* legal ads in newspapers,
@ news stories in City publications;
* notices on the website (English and Spanish);
* distribution of notices to advocates for various special interest groups followed by meetings when appropriate and at convenient and accessible locations for different populations (i.e: South Gate Senior Center, Hollydale Senior Housing, Human Services Association - Westside Service Center, South Gate Adult School);
* providing handouts at public meetings; and,
* Spanish speaking employees at meetings available to translate for persons with limited English proficiency.
Once the public comment period ends, all comments will be consolidated and then a careful evaluation of all comments will be considered. A final recommendation will be made to the City Council for their final decision.
Significant public outreacli was conducted as part of a transit services needs assessment beginning in 2006 which lead to the eventual development of tlie fixed route service which began operations in July of 2010. Over the past three years, the City has conducted public outreach in the following ways:
* Public comments and complaints regarding service and fare structure are received regularly at our Transit Division office. The Transit Division office's location and phone number are well publicized.
@ Comment forms are provided on all buses.
@ Twice per year Transit Staff holds an outreach at our Senior Center providing information about our transit programs and soliciting comments and feedback.
Next Steps
Although the City of South Gate Transit Division's public participation plan will be consistently applied, it is recognized that on-going public participation would benefit the organization. Transit staff will actively seek to engage our community in interpreting and promoting our transit services and programs.
These efforts will include the following:
* Regular updates on Transit Division programs and offerings posted to the City website in English and Spanish
@ Information regarding our transit programs mailed to each household quarterly as part of our City's recreation brochure (English and Spanish)
* Regular communications with and annual presentations to various stakeholder groups including:
o South Gate Senior Center,
o Hollydale Senior Housing,
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 14 34
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
o Human Services Association - Westside & Hollydale Service Center, o South Gate Adult School
* Maintain a database of program users, participants and other interested parties to facilitate contacting these individuals when issues require input.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 15 iat
35 City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
IV LANGUAGE ASSISTANCE PLAN
ImprovingAccess for People with Limited English Proficiency (LEP) The City of South Gate Transit Division's Language Assistance Plan incorporates all reasonable steps to ensure meaningful access to benefits, services, information, and other important portions of the Transit Division's programs and activities for LEP individuals. Limited English Proficient (LEP) persons refer to:
Persons for 141/?0??7 English is not their primary language and who have a limited ability to read, write, speak, or understand English. It includes people who reported to the US. Census that they speak English less than very well, not well, or not at all.
The plan lias the following key elements:
* Identification of LEP individuals who need language assistance in the South Gate Transit Division service area (using the four factor analysis that follows); @ Deterinination of the appropriate language assistance measures based on what is learned; * Training of all employees regarding LEP policies and procedures; * Providing notification to LEP persons of the language services offered by the South Gate Transit Division; and,
@ Procedures to monitor and update the Language Assistance Plan.
As a first step, and in order to ensure meaningful access to programs and activities, South Gate Transit uses tlie information obtained in a Four Factor Analysis to determine the specific language services that are appropriate. This analysis helps South Gate Transit to determine if it communicates effectively with LEP persons and supports language access planning.
This Four Factor Analysis is a local assessment that considers:
1. The number or proportion of LEP persons eligible to be served or likely to be encountered by South Gate Transit;
2. The frequency with which LEP persons come into contact with South Gate Transit services and prOgralTlS;
3. The nature and importance of South Gate Transit services and programs in people's lives; and,
4. Tlie resources available to Soutli Gate Transit for LEP outreach, as well as the costs associated with that outreach.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 16 36
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
1. Four Factor Analysis
Factor 1 The number or proportion of LEP persons eligible to be served or likely to be encountered by South Gate Transit
CENSUS DATA - The first step in this process is to understand the proportion of LEP persons who may encounter any of the services provided by South Gate Transit, their literacy skills in English and their native language, the location of their communities and neighborhoods, and if they are underserved as a result of a language or other socio-economic barrier. Data for the review will include U.S. Census Bureau "Data.Census.Gov" 2020 data.
The City of South Gate Transit Division operates local fixed-route services in South Gate. Regional transit services are provided by Los Angeles Metropolitan Transit Authority. Americans with Disabilities Act transit services are provided to qualifying South Gate seniors and disabled through the South Gate Transit Divisions Phone a Ride program. The South Gate Transit Services Division's area of service is clearly defined by the boundaries and residents of the City of South Gate.
The City of South Gate and its surrounding communities are predominately Hispanic with a high number of Spanish speaking residents as well as a lower than average education level in much of the population.
According to the 2020 census, South Gate has 85.9% of its residents identi'fying themselves as speaking Spanish at home.
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City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 17 37
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
RELATIONSHIP TO SERVICE AREA - Due to the high density and small area (less than 7.5 sq. mi) of South Gate, there are few distinct geographic areas which define specific populations or higher concentrations of Limited English Proficiency populations. All parts of the city contain significant numbers of LEP populations and require staff who are bilingual in both English and Spanish and who are trained and sensitive to the needs to those who may have limited reading and writing skills in either language or both.
Factor 2 FREQ{JENCY OF CONTACT WITH LEP INDIVIDUALS - As is illustrated by the demographic information above, only two languages; English and Spanish, are spoken with any frequency by South Gate residents. All Transit Division office personnel as well as our contractor's dispatchers and drivers are required to be bilingual in Spanish and English.
To ensure continued collection of contacts, staff is required to report any contacts with LEP customers speaking any language besides Spanish. Staff will be asked to identify the language, if known, provide details of the information requested and the methods used to resolve the problem. This policy will be reinforced regularly as part of ongoing staff training.
Factor 3 IMPORTANCE OF THIS PROGRAA4 TO OUR COMMUNITY - The City of South Gate is a Iower income community with an average per capita income level below County, State and Federal averages. According to the 2020 Census, 13.5% of South Gates residents are at or below poverty levels.
South Gate's working population use some method besides a personal vehicle to get to work. Many of those who do drive leave remaining family members without transportation to accomplish their daily tasks.
South Gate is well served by Metro bus routes, crisscrossing the City on major arterials and providing access to other nearby communities. The City's GATE program provides service on the neighborhood level, accessing smaller streets and important local destinations. Based upon driver estimates, shopping is the most common use followed closely by school and work. Stops at important local destinations such as City Hall and South Gate Park provide access to important govenunent services provided at these facilities. A new stop at our local adult school site is quickly becoming a popular destination.
RESO{JRCES AVAILABLE TO OUR RECIPIENTS AND ASSOCIATED COSTS - The South Gate Transit Division has always committed resources to improve access to its services and programs for LEP persons. The Spanish speaking population has a significant presence in the service area, therefore it has been important to offer materials in a fori'nat that are easily understood by this identified population.
These have included:
* Spanish outreach materials (public notices, service explanations) * English/Spaxiish on-board signage (how to use services, fares) * English/Spanish brochures (i.e. fare box use, know your rights) * Spanish route and time guides
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 18 38
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
* Spanish representation at public meetings
* A majority of staff are bilingual
The costs associated witli this customer service are part of the on-going budget for marketing. These language services are seen as a nornnal part of business by most of the City's departtnents and are an expected cost and service required in order to properly serve our community.
2. Language Assistance Measures
The South Gate Transit Division has reviewed all of the data and conclusions that have been drawn as a result of the Four Factor Analysis. The written and oral assistance products and methods that are currently in place for the Spanish speaking LEP population appear to be meeting our current populations needs; however, continued monitoring of the changing community needs along with ongoing training of staff along with regular feedback from both the community and staff will be required to ensure that this program continues to address the needs of all of our LEP residents.
Ongoing monitoring efforts:
@ Continue to monitor LEP public contacts and reinforce with staff to report any non-Spanish contacts.
* Include Language issues as pait of annual customer survey. @ Maintain contact with other local social service organizations and City Departments to identify changing language needs within our population.
* Hold public outreach meetings twice per year.
Program Enhancements and Goals:
* Look into translation services which may be available by telephone or electronically. * Continued efforts to provide all written documents in both Eiiglisli and Spanish. * Provide more pictographic communication tools and signage for those who do not read.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 19 ;23
39 City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
3. Training Staff
Training is an on-going activity. A reaffirmation of the entire Title W policy will be issued annually. All Transit Division employees and all employees provided by our Contracted Transit Provider must have a good understanding of this program, it importance and their role in its implementation. The implementation of our LEP program will be part of our normal customer service training. As such, the following steps will be taken:
* Customer Service/Language Assistance will be a standing agenda item at regular Staff Meetings. * Input from this committee will lead to specific training with drivers. * Road supervisor daily observations of drivers and their passenger interactions will note any language encounters.
* Refresher training will be provided immediately with drivers when they are observed lacking sensitivity or responding inappropriately to persons with limited English proficiency. * All drivers and customer service employees will be bilingual in English and Spanish * Providing translation resources to drivers and staff to receive access to translation services when needed by phone or radio.
* Providing training on language translation technology as it becomes available.
4. Providing Notice to LEP Persons
As was stated previously, LEP persons will be notified of the language services available through the South Gate Transit Division by the following means:
* On-board posters and posters at bus shelters
* Posting signs at the Transit Services Office and other key service points @ Website posting
* Notice on schedules
* Notice in the Quarterly Recreation Guide, Transit Services Section Such notices will be in Spanish and, as possible, pictographic.
5. Monitoring and Updating the LEP Plan
The South Gate Transit Division's LEP plan will contimie as an active planning tool. As such, tools for feedback and data collection have been put in place as outlined above. The plan will be reviewed annually using the data and feedback received. Minor adjustments will be made at the staff level to insure that the program continues to function in an effective, responsive manner. Larger changes to the program, when identified, will be put through the priblic outreach process and shall be approved by the City Council.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 20 40
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
V. Service Policies and Standards
The City of South Gate Transit Division has established tlie following policies and standards as guidelines to assure the equitable distribution of services and the accessibility of the fixed-route services.
Vehicle Assignment Policy
The City of South Gate vehicles are assigned to routes in a manner to provide the maximum amount of seating capacity for passenger's usage. Demographics for all routes are comparable; therefore, a policy for minority riders is not necessary at this time.
City vehicles are of two different ages and inodels; therefore, though there is no visual or measureable difference between the vehicles. The following criterion is used for assigning vehicles:
Vehicles with larger seat capacity will be assigned to routes with higher ridership needs. * Vehicles may be assigned on a rotating basis between routes that operate more or less miles; this will ensure that all vehicles maintain an equal amount of miles during the same period. This is a preventive maintenance measure; however, ridership requirements supersede this policy and vehicles with more seat capacity will be assigned for passenger's needs.
Sutnmary
Vehicles are assigned to meet the needs of customers and may be reassigned if customers riding patterns change. The basic principle in assigning vehicles is to serve the greater number of passengers during peak and non-peak-hours, likewise, this concept supports our safety standards by always assigning the appropriate vehicle into service.
Vehicle Load
Average Passenger Capacities
Vehicle Type Seated Standing Total Load Standard Maximum Load Factor
28 Foot Bus 20 14 34 1.7 1 .7
AM Peak (7 - 8 a.m.i
Vehicle Type Seated Standing Total Load Standard Maximum Load Factor
28 Foot Bus 20 14 34 1.7 1.7
PM Peak (4 - 5 n.m.i
Vehicle Type Seated Standing Total Load Standard Maximum Load Factor
28 Foot Bus 20 14 34 1 .7 1.7
Vehicle Headways
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 21 41
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
The City of South Gate utilizes two vehicles on the same route; traveling in the same direction. On-time perfornnance is measured by having all routes start at the same 6:00 a.m. starting time, and then the vehicles maintain the same headways of approximately 20 minutes apart from each other. The vehicles are using the concept of a free-running time loop during the entire day. This means vehicles have a definite start time at the first bus stop of the day and an end time at the last bus stop of the day. However, the vehicles do not maintain time points between bus stops for the entire day of service. Vehicles simply keep running witliout stopping until the end of the day.
Once a vehicle completes a trip the bus driver boards waiting customers and immediately begins the next trip without delay. In this way, we are able to provide more trips than maintaining the traditional schedule that may have lag or break time built into the schedule.
The 20 minute headways are maintained during peak and non-peak periods: likewise, 20 minute headways are maintained Monday to Saturday.
Service availability
The City of South Gate vehicles are assigned to routes in a manner consistent with providing a fair and even distribution of service to all residents. Demographics for all routes are comparable; therefore, a policy for minority riders is not necessaiy at this time. Our current routes provide access to 95% of our residents witl'iin a !/2 mile walk.
Transit Amenities
The City of South Gate transit amenities policy is to ensure equitable distribution of safety, comfort and convenience items across the entire fixed route system without prejudice. All riders have equal access to these aforementioned amenities.
Definition of transit amenities:
Sitting - Benches will be installed at various locations along the routes where it is legal and permitted in consistency witli the city's standards and practices regulations. Benches are installed in a fair and even distribution manner to serve all community members wishing to utilize the service.
Bus shelters - Shelters will be installed along the routes in a manner consistent with the needs of the community's safety, comfort and convenience. These locations are identified by our Public Works Department, Street Division with the assistance of the City's Traffic Engineer. Requests from the public and cominents received during public input process are considered in these determinations Provision of inforination: printed signs, system maps, and schedules - This information is distributed to the public with the intent to market and promote the city fixed route system. The information is intended to educate the community as to the availability of the service and therefore is i'nade available in various formats. Electronic versions of the material are distributed via the city website, through e-mail blasts, electronic billboard in the Swim Stadium and on the Friends-of-South-Gate City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 22 ,,2&
42 City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
Facebook page. Hard copy versions of the information are available to all members of the community and are distributed on buses, at the city Transit Office, at City Hall, at the Parks and Recreation depattment administration office, on the quarterly recreation brochure, and on the city newsletter.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 23 ,,2-143
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
VI ENVIRONMENT AL JUSTICE
Introduction
The City of South Gate Transit Division, as a recipient of federal assistance, must abide by nondiscrimination policies as expressed in Title W of the Civil Rights Act of 1964. These requirements were further enhanced by Presidential Executive Order No. 12898 issued February 11, 1994. This order directed all recipients of federal assistance to incorporate environmental justice as part of their mission by identifying and addressing the effects of all programs, policies and activities on minority and low-income populations. The Transit Division will use the following fundamental principles when planning new services or revising existing services; when operating and administrative policies are reviewed; and, when construction of fixed facilities are contemplated or are in progress:
1. Ensure the full and fair participation by all potentially affected communities in the transportation decision-making process;
2. Prevent the denial of, reduction in or significant delay in the receipt of benefits by minority and low- income populations; and,
3. Avoid, minimize or mitigate disproportionately high and adverse human health and environmental effects, inckiding social and economic effects, on minority populations and low-income populations.
In accordance with U. S. Department of Transportation's Order to Address Environmental Justice in Minority and Low-Income Populations, all services, policies and projects must be analyzed to deterinine whether there would be a "disproportionately high and adverse effect on minority and low-income populations". For the effect to be determined as "disproportionately high and adverse" it must be borne or will be suffered by a minority or low-income population appreciably more or greater in magnitude than would be suffered by the non-minority or non-low-income population.
Incorporating Environmental Justice into Planning
Although Environmental Justice practices are incorporated into the overall commitment of the City of South Gate Transit Division to provide transit service and its benefits equitably, specific steps will be followed by the Transit Division when conducting a service change, planning study or construction project. Tlie major steps in the process will include:
* Identification of the study area;
* Compilation of population characteristics and identification of locations with populations of concern for environmental justice;
* Conducting public outreach;
* Identifying adverse effects on populations of concern; and, * Evaluating the project's overall effects.
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 24 :18
44 City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATE
Effective September 1, 2025
Fixed-Facility/Construction Projects
Construction projects possess unique issues that may be of particular importance to low income and minority populations and should be considered as part of the assessment:
* Human health and quality of life effects related to construction and construction truck traffic off- site;
* Continued availability of community facilities, services and open space; @ Preservation/erffiancement of community character and cohesion; * Direct and indirect residential and business displacements arising from secondary development or change in community character; and,
* Economic vitality and job opportunities.
The public participation plan in Section III details the process followed by the Transit Division to afford opportunity for inclusion by all impacted groups and stakeholders. City of South Gate Transit Division will follow federal guidance provided in FTA Circular 4703.1 (August 2012).
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 25 2q
45 Vll OTHER PROGRAM SPECIFIC REQUIREMENTS
Subrecipient Compliance
City of South Gate
TRANSIT SERVICES DIVISION
TITLE VI UPDATF,
Effective September 1, 2025
During this report period, the City of South Gate Transit Division did not have any subrecipients.
Language requiring compliance with all Federal requirements, including Title W, is included in the contract language for all contractors working under this program and is monitored by the City.
Equity Analysis for Facility
During the past three years, the City of South Gate Transit Division has not constructed a vehicle storage, operations or maintenance facility.
Demographic Senrice Profile
City of South Gate Transit Division operates fewer than 50 vehicles in peak fixed-route service; therefore a demographic profile was not prepared for this plan update.
CONT ACT
For additional infon'nation on the City of South Gate Transit Division's Title VI Plan, or its efforts to comply with the Civil Rights Act of 1964 or Executive Order 13166 Improving Access to Services for Persons with Limited English Proficiency, please contact:
Steve Costley, Director of Parks & Recreation
City of South Gate Transit Division
4900 Southern Avenue
South Gate, CA 90280
323-563-5478
E-Mail: [email protected]
City of South Gate Transit Services Division - 9520 Hildreth Avenue - South Gate, CA 90280 26 30
46 Office +N tnc
South Gate City Clpa,
NOV 2 0 !.U2')
FILED
l :OO(;rr> C'Uy of South Gate
CITY COUNCIL
Item No. 6
AGENDA JBI[LL
For the Regular Meeting qf November 25, 2025
Human Resources Direct,
Rob Houston
SUBJECT: APPROVAL AND ADOPTION OF
CONDITIONS OF EMPLOYMENT FOR THE
MANAGEMENT EMPLOYEE GROUP
THE UPDATED TERMS AND
UNREPRESENTED EXECUTIVE
PURPOSE: To approve and adopt the Updated Terms and Conditions of Employment ("Terms") for the Unrepresented Executive Management Employee Group ("Executives") covering the term of July 1, 2025, through June 30, 2026, which shall supersede the predecessor Resolution regarding the Terms for Executives.
RECOMMENDED ACTIONS: Adopt Resolution approving the Executive Updated Terms for the ternn of July 1, 2025, through June 30, 2026.
FISCAL IMPACT: There is no fiscal impact from adopting the Resolution approving the comprehensive successor MOUs and Terms as the negotiated additional costs related thereto were contemplated and approved in the Fiscal Year 2025/26 Adopted Budget.
BACKGROUND: On September 23, 2025, the City Council adopted Resolution No. 2025-31- CC, which, in part, adopted the updated Terms and Conditions of Employment for the Unrepresented Executive Management Employee Group. In those adopted Terms, the intent was to permit all Executives the ability to cash out up to 40 hours of accrued Administrative Leave, as authorized under Article IV (Leave Policies), Section 11 (Administrative Leave), Subsection B. However, the language currently limits the ability for an Executive to cash out any administrative leave to those hired on or before December 31, 2023. This limitation was intended to be removed and, thus, is simply a clerical error that now needs to be corrected.
The City Council is being requested to adopt a Resolution approving the updated Executive Terms permitting all Executives to participate in the administrative leave cash out option.
ATT ACHMENT:
A. Resolution
B. Updated Terms and Conditions for Executives 2025-2026 I
47 Attachment A
Agenda Bill 11/25/25
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE,
CALIFORNIA, APPROVING AND ADOPTING THE UPDATED TERMS AND
CONDITIONS OF EMPLOYMENT FOR THE UNREPRESENTED EXECUTIVE
MANAGEMENT EMPLOYEE GROUP
WHEREAS, on September 23, 2025, the City Council adopted Resolution No. 2025-31- CC which, in part, adopted the Terms and Conditions of Employment ("Terms") for the Unrepresented Executive Management Employee Group ("Executives"); WHEREAS, the Terms inadvertently exclude any Executive hired on or after January 1, 2024, from participating in the administrative leave cash out program, by updating the Tertns for the Executives for the term of July 1, 2025, through June 30, 2026, to ensure that all Executives may participate in the administrative leave cash out progratn; and WHEREAS, the Updated Terms of the Executives for 2025-2026 shall become effective immediately upon adoption by the South Gate City Council. [Remainder of page left intentionally blank]
2 48
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby accept, approve and adopt the Updated Terms and Conditions of Employment for the Unrepresented Executive Management Employee Group for the term of July 1, 2025 through June 30, 2026, attached respectively hereto as Exhibit "B." SECTION 3. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and Al)OPTED this 25fh day of November 2025.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
ATTEST:
B7:
Yodit Glaze, Deputy City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
49 Attachment B
Agenda Bill 11/25/25
Exhibit "B"
UPDATED
TERMS AND CONDITIONS OF EMPLOYMENT
FOR THE
UNREPRESENTED EXECUTIVE MANAGEMENT
EMPLOYEE GROUP
JULY 1, 2025, TO JUNE 30, 2026
50 TAJ3LE OF CONTENTS
ARTICLE I
SECTION I
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION
SECTION
SECTION
SECTION
SECTION
SECTION
SECTION
o
1 2
3 4
5 6
SECTION 17
3 4
4 4
4-6
3 6-7
8 8
GENERAL PROVISIONS
RECOGNITION AND GENERAL PROVISIONS.
CURRENT AND SUPPLEMENTAL AGREEMENTS
NONDISCRIMINATION ....
DURATION
CITY RIGHTS
"AT WILL" EMPLOYMENT, TERMINATION,
AND SEVERANCE PLAN
DRESS CODES
IMDEMNIFICATION
BONDING . . . ... . . . . .. . . .. . . . .. .... 8
PERSONNEL RULES AND REGULATIONS.
PROBATION PERIOD
WORKWEEK AND HOURS
ELECTRONIC CHECK DEPOSIT. .
SUBST ANCE AJ3USE.
SMOKE FREE POLICY
EMPLOYEE ACKNOWLEDGEMENT OF RECEIPT OF OFFICIAL
DOCUMENTS . .... . ... . .... .. . . . . .. . . . .. 9 EXCLUSION FROM CIVIL SERVICE RULES AND REGULATIONS.. 9 8 8
8-9
9 9
9 ARTICLE II
SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SALARIES AND ALLOWANCES
PAY INCREASES IMPLEMENTATION.
WAGES
MERIT BASED STEP INCREASE .
WITHHOLDINGS
EDUCATIONAL REIMB{JRSEA/[ENT
VEHICLE ALLOWANCE
COMMUNICATION DEVICE
EDUCATIONAL INCENTIVE PAY.
UNIFORM ALLOWANCE (SWORN ONLY)
10 10
10 . 10
10 10 -11
11 11
11 11
ARTICLE III
SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
FRINGE BENEFITS
HEALTHCARE INSURANCE
LIFE INSURANCE
VOLUNT ARY LIFE INSURANCE
RETIREMENT
DEFERRED COMPENSATION
FITNESS.
LONG TERM DISABILITY
12 12
12 12
12-14
14 14-15
.15
1 5
51 ARTICLE IV
SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION 10
SECTION 11
SECTION 12
LEAVE POLICIES
HOLIDAY LEAVE ....,,,,,
VACATION ...
SICK LEAVE
JURY DUTY
LEAVE WITHOUT PAY
MATERNITY LEAVE
FAMn,Y MEDICAL LEAVE ACT/CALIFORNIA FAMILY
RIGHTS ACT
BEREAVEMENT
JOB RELATED INJURY OR ILLNESS
MILIT ARY LEAVE
ADMINISTRATIVE LEAVE
PERSONAL BUSINESS LEAVE .
16 16 -17
17 -18
18 -21
21 .21
22 22
22-23
. 23
.23
23-25
.25
ARTICLE V
SECTION I
SECTION 2
SECTION 3
IMPLEMENTATION OF TERMS & CONDITIONS...................... 26 MODIFICATIONS .. . . .. . . ..... ... .. . . ..... ... .. . . . .. 26 EFFECTOFWAIVER. . . .. .. . . . .. . . ... . ,, 26
ENTIRITY .. .. ... .. .. . .... .. . ... . .. ... . . . .. 26 2 52
ARTICLE I
GENERAL PROVISIONS
SECTION l RECOGNITION AND GENERAL PROVISIONS
The City Manager and the City Council have designated the following positions as falling within the scope of the Unrepresented Executive Management Employee Group ("Executive Management" or "Employees") and, in accordance with the provisions of the Fair Labor Standards Act (FLSA), have designated the following positions as exempt from minimum wage and overtime requirements of the FLSA:
AsSiStant City Manager
Chief of Police
Director of Administrative Services
Director of Community Development
Director of Human Resources
Director of Parks & Recreations
Director of Public Works
Other classifications may be designated as executive management from time to time as deemed appropriate by the City Manager and the City Council. The City Manager may combine two of the above positions (e.g., ASsistant City Manager/Director of Public Works) and the combined position shall remain covered by these Terms and Conditions of Employment.
Employees may be subdivided in these Tei'ms and Conditions of Employment into two categories: Sworn employees, which includes the Chief of Police (hereinafter "Swom Employees"); andMiscellaneous employees, which includes the Assistant City Manager, Director of Administrative Services, Director of Community Development, Director of Human Resources, Director of Parks & Recreation, and Director of Public Works (hereinafter "Miscellaneous Employees").
The City Manager of the City of South Gate has the authority to appoint, promote, discipline, demote, and remove any offices and employees of the City except the City Clerk, City Treasurer, and the City Attorney, pursuant to the City of South Gate Municipal Code Section 1.06.060 (Power and Duties), of Chapter 106 (City Manager), of Title l (Administrative and Personnel).
Employees subject to these Terms and Conditions of Employment must remain in the exclusive employment of the City and not to become otherwise employed while these Terms and Conditions of Employment are in effect, without prior, written approval of the City Manager. The term "employed" shall not be construed to include occasional teaching, writing, or consulting performed outside of nomial City business hours, or on Employee's time off with the prior, written approval of the City Manager. 3 53
SECTION 2 CURRENT AND SUPPLEMENTAL AGREEMENTS
It is the intent of the City and Employees that these Terms and Conditions of Employment supersedes all previous agreements or understandings either written or oral regarding, but not limited to, matt.ers relating to wages, hours, and terms and conditions of employment between Executive Management employees, as represented by the City Manager, and by the City of South Gate ("City"). These Terms and Conditions of Employment contain the entire understanding between the parties on all matters related to the employees' working conditions, rights, duties, and benefits. No amendment, change, or variation hereof shall be valid or binding unless reduced to writing by the City Manager and approved by the City Council.
SECTION 3 NONDISCRIMINATION
The City and Employees agree that, in applying the terms of these Terms and Conditions of Employment, neither party will discriminate against any employee because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, political beliefs and affiliations, or union affiliation of any person or from any otherreason prohibited by law.
SECTION 4 DURATION
These Terms and Conditions of Employment shall be effective from July 1, 2025, through June 30, 2026, and shall supersede any previous agreements, any amendments, resolutions or side letters thereto, shall become effective only after adoption by the City Council of the City of South Gate. In the event there is no successor agreement in place following June 30, 2025, these Terms and Conditions of Employment shall remain in full force and effect until such time that a successor agreement is ratified and approved by the City Council.
All provisions in these Terms and Conditions of Employment become effective on July 1, 2025, unless an earlier date is approved in a specific provision.
SECTION 5 CITY RIGHTS
A. Except as otherwise specifically provided, the City has and retains the sole and exclusive rights and functions of management, including, but not limited to, the following:
1, To determine the nature, standards, and extend of services to be performed, as well as the right to determine and implement its public function and responsibility.
2. To manage all facilities and operations of the City, inctuding the methods, means, and numbers and kinds of personnel by which the City operations are to be conducted.
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3. To contract and/or transfer out work.
4. To direct the working forces, including the right to hire, assign, promote, demote, or transfer any employee.
5. To assign work to and schedule employees in accordance with reqriirements as determined by the City, and to establish and change work schedules and assignments upon reasonable notice.
6. To discharge, layoff, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees in accordance with applicable law.
7. To determine policies, procedures, and standards affecting the selection, training, and promotion of employees.
8. To establish, aSSess, and implement employee performance standards, including, but not limited to, quality and quantity standards; the assessment of employee performances; and the procedures for said assessment.
9. To establish and enforce dress and grooming standards.
10. To determine time, reasons, methods, and means to relieve its employees from duty because of lack of work, lack of funds, or other lawM reasons.
11. To maintain the efficiency of goveental operations.
12. To determine safety, health, and property protection measures.
13. To determine methods of financing.
14. To determine st5rle and/or types of City-issued wearing apparel, equipment, or technology to be used.
15.To determine and/or change the facilities, methods, technology, means, organizational structure, and size and comparison of the work force, and to allocate and assign work by which the City operations are to be conducted.
16. To determine and change the number of locations, relocations, and types of operations, means, methods, processes, equipment, and materials to be used in carrying out all City functions, including, but not limited to, the right to transfer work out of the unit, contract for, or subcontract any work or operations.
17. To establish, modify, detertnine, or eliminate job classifications.
18. To take all necessary actions to carg orit its mission in emergencies.
19. To exercise complete control and discretion of its organization and the technology of performing its work.
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20. To take such other and further action as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.
B. Executive management recognizes that the City has and will continue to retain, whether exercised or not, the unilateral and exclusive right to operate, administer, and manage its municipal services and work force, performing those services in all respects subject to these Terms and Conditions of Employment.
SECTION 6 "'AT WILL" EMPLOYMENT, TERMINATION AND SEVERANCE PLAN Employees are "at wilr' and shall serve at the pleasure of the City Manager pursuant to Section 1.06.060(C) of the South Gate Municipal Code. As such, the City manager may terminate an Employee's employment at any time with or withorit cause, and with or without advance notice. A newly appointed City Managermay not terminate an Employee without cause until at least six months after the City Council duly appointed hitn/her to the position.
Employees may be terminated with cause for disciplinary reasons, or without cause or laid-off at the sole discretion of the City Manager. In the event an Employee is terminated without cause by the City at any time the Employee is still willing and able to perfortn his/her duties, the City shall provide six (6) months' base salary upon termination, less ordinary deductions for taxes and other customary withholdings, provided; however, that said severance payment shall also be deemed as consideration for, and is conditioned upon, a full and complete written release of any and all claims, if any, by the Employee arising out of his/her employment relationship with the City, including a waiver of California Civil Code {q 1542. Said release shall not extend to any claim for Workers' Compensation benefits, which the Employee may seek and shall not prohibit him/her in any way from participating in any state or federal administrative action or investigation.
An Employee may be terminated for cause for actions including, but not limited to:
a. Conviction of any illegal act involving personal gain to the employee; b. Conviction of any felony, irrespective of the charge; c. Conviction of any misdemeanor involving charges of moral turpitude, fraud or any act of misappropriation of public funds while working for the City, or; d. As found by the City Council, upon the recommendation of the City Manager, to have:
(1) Been in gross neglect or dereliction of his/her duties, including willful or repeated violation of the following examples of conduct, which shall constitute cause for disciplinary action up to, and including discharge of an employee:
a) Willfully or corniptly making any false statements, certificates, marks, ratings, reports, failing to disclose material facts or in any maru'ier committing or attempting any fraud.
b) Incompetence.
c) Inefficiency.
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56 d) Neglect of duty.
e) Insubordination.
f) Dishonesty.
g) Violation of City's Dnig Free Workplace Policy. h) Intemperance.
i) Absence without authorized leave.
j) Conviction of a felony or conviction of a misdemeanor involving moral turpitude. A plea or verdict of guilty, or a conviction following a plea of nolo contendere, to a charge of a felony or any offense involving moral turpitude is deemed to be a conviction within the meaning of this Section.
k) Immorality.
l) Discourteous treatment of the public or other employees, including sexual harassment.
m) Improper political activity.
n) Willful disobedience.
o) Misuse of property owned by, leased to, or under the charge of the City.
p) Violation of any of the prohibitions set forth in California Government Code §§ 1090 et seq. and § 1126. (Related to conflict- of-interest activities).
q) Refusal to take and subscribe any oath or affirmation that is required by law in connection with employment.
r) Any other failure of good behavior either during or outside of duty hours which is of such a nature that it carises discredit to the City, its officers or employees.
s) WillM injury to persons.
t) Waste of material.
u) Advocating violent overthrow of governrnent. (Government Code Section 1028) "It shall be sufficient cause for the dismissal of any public employee when such public employee advocates or is knowingly a member of the Communist Party or of an organization which during the time of his/her membership he/she advocates overthrow of the Goveinment of the United States or of any state by force or violence."
v) Any unauthorized rise of City uniforms.
w) Any violation of City or departmental policies and rules. x) Violation of City's Discrimination/Harassment Policy. (2) Misappropriated any assets of the City; or
(3) Failed to accurately state his/her representations or warranties.
The City Manager or his/her designee shall serve on an Employee terminated with cause a written document describing the reason(s) for the employee's termination and the date that the employee will be terminated. The Employee may meet with the City Manager to discuss the basis upon which he/she shall be terminated; however, the City Manager's decision is final and not subject to appeal and/or grievance. An Employee terminated with carise is not entitled to the six-month severance pay as described above for an Employee laid off or terminated without cause.
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57 SECTION 7 DRESS CODE
The parties agree that City dress codes shall be determined by the City Manager in accordance with business necessity.
SECTION 8 IMDEMNIFICATION
To the extend mandated by state and/or federal law, including but not limitedto California Government Code §§ 825-825.6, 995-996.6, and other applicable laws, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of Employee's services under these Terms and Conditions of Employment, whether groundless or otherwise, alleged as a public official or private individual, arising out of an alleged act or omission occurring in the performance of the Employee's duties as defined in these Terms and Conditions of Employment. City will compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon for Employee's activities performed in the course and cop of his/her employment.
SECTION 9 BONDING
The City shall bear the full costs of any fidelity or other bonds required of the Employee under any law or ordinance.
SECTION 10 PERSONNEL RULES AND REGULATIONS
The Employee is subject to the provisions of any personnel rules, regulations, and other policies and procedures goyeming the terms and conditions of employment whether now in existence or subsequently adopted by the City. Except as to the discipline, disciplinary appeals, notice and termination provisions thereof, such rules, regulations, policies or procedures are incorporated into these Terms and Conditions of Employment by reference and shall govem unless there is a conflict with these Terms and Conditions of Employment.
SECTION 11 PROBATION PERIOD
All Employees are "at will," do not have a probation period, and subject to termination pursuant to the terms outlined in these Terms and Conditions of Employment.
SECTION 12 WORKWEEK AND HOURS
Employees are expected to engage in the hours of work that are necessary to fulfill the obligations of the position, must be available at all times, and must devote a great deal of time outside the normal office hours to the business of the City. The proper performance of duties will require Employees to generally observe normal business hours (currently 7:00 a.m. to 6:00 p.m., Monday through Thursday, including a standard one-hour lunch period), as set by the City and as may be duly revised from time-to-time by the City, and 8 58
will also often require the performance of necessary services outside of normal business liours. Employees who are not able to generally adhere to tl'ie City's normal business hours shall discuss the reasons with the City Manager.
It is recognized that an Employee's duties may vary day-to-day, week-to-week as a result of the work demands placed on the Employee and the times such work is required to be performed. Employees may be required to work outside of normal office horirs to attend to the business of the City and, upon approval of the City Manager, may be permitted to take compensatory time off as deemed appropriate.
SECTION 13 ELECTRONIC CHECK DEPOSIT
The City will continue to provide an electronic check deposit program.
SECTION 14 SUBSTANCE ABUSE
It is appropriate to provide a drug-free workplace through the establisent of policies and procedures that clearly prohibit the use of alcohol and other dnigs and their influence on the job, as implemented by the City's Drug and Alcohol Abuse Policy.
SECTION 15 SMOKE FREE POLICY
All City buildings and vehicles shall be considered "smoke free" areas. Employees may smoke on City property only in areas specifically designated for smoking.
ARTICLE 16 EMPLOYEE ACKNOWLEDGEMENT OF RECEIPT OF OFFICIAL
DOCUMENTS
Employees being served with City documents that contain a fomial Notice of Acknowledgement of Receipt with a signature line and date for the employee to sign and who are directed to sign such document at the time presented, shall promptly sign and date the Notice of Acknowledgement of Receipt or may be subject to discipline for insubordination for failure to comply with an official directive and for violation of these Terms and Conditions of Employment. Any disciplinary document shall have the following sentence before the signature line: "My signature does not mean that I agree with the contents of this document and does not waive any of my rights." ARTICLE 17 EXCLUSION FROM CIVIL SERVICE RULES AND REGULATIONS Employees are "at will" and excluded from the City's civil service rules and regulations pursuant to Section 1.24.105 of the South Gate Municipal Code 9 13
59 ARTICLE II
SALARIES AND ALLOWANCES
SECTION I PAY INCREASE IMPLEMENT ATION
The City shall make payroll changes for step increases, pay increases, and other compensation changes at the start of the nearest pay period, subject to the Personnel Officer's approval and/or adjustment (due to special circumstances).
SECTION 2 WAGES:
For FiscalYear 2025-26 and effective September 7, 2025, the salaiy rai'ige and base salary for the positions identified in Article I, Sectionl, shall be increased by three percent (3.0%)
SECTION 3 MERIT BASED INCREASES
All employees will be placed on the same evaluation schedule with either annual or semi- annual evaluations. Advancement to a higher Step in each Grade will be contingent upon an overall satisfactory or exemplary performance evaluation. Merit increases must be recommended by the City Manager. Should the City Manager fail to complete an evaluation through no fault of the Employee, the Employee will automatically receive any regularly scheduled increase. The City Manager may take affirmative action to withhold a salary step increase if it is determined at the sole discretion of the City Manager that the Employee has not met satisfactory standards. Withholding a salaiy increase is an administrative action, and not disciplinary, and therefore is not a subject to appeal, Additionally, it is the sole discretion of the City Manager as to when he/she may reconsider a merit increase and any merit increase provided following a withholding is not subject to retroactive pay.
SECTION 4 WITHHOLDINGS
A. Social Security: No contributions are paid by the City or Employees into Social Security.
B. Medicare: For all employees hired after April 1, 1986, a total witMolding of 2.9% shall be contributed to Medicare with the City paying 1.45% of the Employee's salary and the Employee paying the remaining 1.45% of his/her salary.
SECTION 5 EDUCATIONAL REWaSEMENT
Up to $3,500 for any private or public college or university or recognized professional organization (American Planner Association, Government Finance Officers Association, etc.) annually for enrolling in classes related to their professional development with the City. Such reimbursement shall be pre-appro'ved by the City Manager prior to enrollment by the employee. To be eligible for reimbursement, an employee must obtain a grade of "C" or better (a "Pass" if the class is a pass/fail standard) and shall submit a grade slip or other evidence of successful course completion and appropriate invoices and/or receipts. 10 60
For Employees hired on or after January 1, 1993, and who were appointed to an Executive Management position covered by these Terms and Conditions of Employment on or before January 1, 2015, the City shall pay for related regional and national professional memberships as approved by the City Manager including renewal of professional licensees related to the position.
SECTION 6 VEHICLE ALLOWANCE
A. Miscellaneous Employees: In lieu of the City providing a vehicle or paying mileage reimbursement for City business use, the employee shall receive $500 per month as a vehicle allowance. The employee shall annually present proof of vehicle insurance and that such coverage shall cover the vehicle operation for city business purposes by said employee. The employee shall also participate in the City's annrial DMV verification program. An employee receiving the Vehicle Allowance may not use a City vehicle for any purpose. Employees may use City Electronic Vehicle (EV) charging stations, if available.
B. Sworn Employees: Given the nature of the responsibilities attached to the position of Chief of Police, providing a City-issued vehicle is more appropriate and cost effective as it would require a private vehicle to be outfitted with certain equipment so the Employee can carry out his/her duties as expected. Accordingly, a Sworn Employee will be provided with a vehicle that he/she may use for all work-related purposes, including driving to and from work, trainings, and events.
SECTION 7 COMMtJNICATION DEVICES
A. Miscellaneous Employees: In lieu of the City providing a cell phone, the Employee shall receive $120 permonthfor cornrnunication expenses. The employee understands the monthly records of calls may be subject to the California Public Records Act relating to City business items. The City Attorney's Office will make any detern'iination of applicability.
B. Sworn Employees: The Swom Employee has a choice to either receive the allowance as specified above in Section 7.A. or may receive a City-issued cell phone.
SECTION 8 EDUCATION INCENTIVE PAY
The City shall pay $225 per month for any employee that has obtained a master's degree or higher from a fully accredited university.
SECTION 9 UNIFORM ALLOWANCE (SWORN ONLY)
Sworn Employees may order uniforms from a City-approved vendor for an amount not to exceed $1,200 annually and that the purchase of such uniforms shall be billed directly to the City.
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ARTICLE III
FRINGE BENEFITS
SECTION I HEALTHCARE INSURANCE
The City provides health coverage through the CalPERS Health Program. Employees receive up to $1,000 + l.OO% of his/her base annual salary, monthly towards mandatory medical and dental coverage, which includes the required CalPERS monthly contribution.
In lieu of this benefit, Employees showing proof of enrollment in an altemative group health plan, and annually each year thereafter, may opt out of City health coverage with a cash-in-lieu payment of $900 per month minus any premiums for dental and vision coverage. An employee may designate all or some of the $900 per month cash-in-lieu payment to be deposited into the employee's deferred compensation account.
The City pays for the Employee and up to 2 dependents party HMO Vison plan premium.
SECTION 2 LIFE INS{JRANCE
The City shall provide $100,000 Life and Accidental Death and Dismemberment Insurance for all Employees subject to these Terms and Conditions of Employment, SECTION 3 VOLUNTARY LIFE INSURANCE
Eligible employees will be offered the opportunity to purchase life insurance in addition to the life insurance paid for by the City. Currently voluntary life coverage is provided by The Guardian and establishes the terms and conditions regarding coverage; however, the City reserves the right to change insurance carriers for this benefit at its own, independent discretion.
SECTION 4 RETIREMENT
A. CalPERS Pension
Employees will be provided with California Public Employees' Retirement System ("CalPERS") pension benefits consistent with the City's contract with CalPERS, with benefits differing depending on whether the employee is a "classic member" or "new member," as defined by the Public Employee's Pension Reform Act ("PBPRA"). The City will pay the Employer contribution of pension cost and the employee shall pay the Employee contribution of pension costs consistent with CalPERS requirements. The City's CalPERS contract provides for 1959 Survivor Benefit Level 4 and sick leave credit, such that sick leave is converted to service credit upon retirement from the City within four months of employment separation subject to current CalPERS regulations.
1. "Classic Members": For all employees who are "Classic Members" within the meaning of the California Public Employees' Pension Reform Act of 2013, the City shall provide in its contract with CalPERS the following retirement:
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a. Miscellaneous Employees: These employees shall receive a retirement pension formula of 2.7% @ 55 calculated using their highest 12 months of income.
b. Swoi'n Employees: these employees shall receive a retirement pension formula of 3.0% @ 50 calculated using their highest 12 months of income.
2. "New Members": For all employees who are "PEPRA" within the meaning of the California Public Employees' Pension Reform Act of 2013, the City shall provide in its contract with CalPERS the following retirement:
a. Miscellaneous Employees: These employees shall receive a retirement pension foimula of 2.0% @ 62 calculated using their highest 36 months of income.
b. Sworn Employees: these employees shall receive a retirement pension formula of 2.7% @ 57 calculated using their highest 36 months of income.
B. Employee Contributions
1. Miscellaneous Employees: Miscellaneous Employees will pay the employee's 8% contribution to the retirement plan or as defined by PEPRA. Starting July 1, 2023, all Miscellaneous Employees, "Classic" and "PEPRA" as defined by CALPERS, shall pay an additional 1% towards the employer CalPERS contribution as cost sharing to be implemented by a CalPERS contract amendment and an additional 1% (for a total of 2%) starting January 1, 2025.
2. Sworn Employees: Sworn Employees will pay the employee's 9% contribution to the retirement plan or as defined by PEPRA. Starting July 1, 2023, all Swom Employees, "Classic" and "PEPRA" as defined by CALPERS, shall pay an additional 1% towards the employer CalPERS contribution as cost sharing to be implemented by a CalPERS contract amendment and an additional 1% (for a total of 2%) starting January 1, 2025.
C. Retiree Medical Insurance
1. Miscellaneous Employees: The City shall continue to cover eligible retirees by the City's Public Employees' Medical & Hospital Care Act (PEMHCA) resolution. Employees are eligible for this benefit if the employee has twenty (20) or more years of service with the City, remains enrolled in a CalPERS medical plan, retires from the City, and remains a CalPERS annuitant. Employees shall receive a medical insurance benefit not to exceed three hundred dollars ($300) per month. This section specifically makes no provision for any dependents of the retiree. The retired employee will continue to have the option to purchase medical insurance for him-/herself and his/her dependents, as crirrently provided at his/her own expense.
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63 2. Sworn Employees: The City shall continue to cover eligible retirees by the City's Public Employees' Medical & Hospital Care Act (PEMCHA) resolution.
Employees are eligible for this benefit if the employee has twenty (20) or more years of service with the City, remains eru'olled in a CalPERS medical plan, retires from the City with a normal service retirement, and remains a CalPERS annuitant. In the event the Employee retires with an Industrial Disability Retirement (IDR) with CalPERS, or later conveits his/her normal service retirement to an IDR, he/she will no longer be eligible for this benefit. Once eligibility is lost, it cannot be restored under any circumstance. A retiree will be reimbursed for the achial dollar amount for the CalPERS medical insurance coverage he/she selects, fixed at a rate not to exceed the amount of the CalPERS Kaiser-Southern California 2-Party medical insurance monthly premium rate in effect on the date of his/her retirement.
3. The City agrees to notify employees of the need to enroll or remain in a CalPERS medical benefit plan to receive this benefit at the time the employee submits the "Intent to Retire" packet.
SECTION 5 DEFERRED COMPENSATION
The City currently offers deferred compensation plans to employees, enrollment in such plans is voluntary, and on an ongoing basis.
A. ForemployeeshiredonorbeforeDecember31,1989:TheCityshallmatchEmployee contributions up to $100 per month.
B. For employees hired on or after January 1, 1990: The City shall match Employee contributions up to $550 per month.
SECTION 6 FITNESS
A. All Employees shall receive a family membership (spouse and dependent children) at the South Gate Sports Center in the South Gate Park that will be provided at no cost and includes access to the golf course and swirnrning pool. This membership includes free access to all Park facilities that are open to the public, but excludes City sponsored classes that require a fee.
B. All Employees are also eligible to participate in the City's Employee Assistance Plan ("EAP") Program.
C. Physical Fitness Program: All Sworn Employees shall receive special compensation of $600 each April and October for passing the Police Department's Physical Fitness Test ("PFT") in any one of the following areas: (1) cycling, (2) three-mile walk, or (3) one and one-half mile run. The Police Department conducts fitness testing two (2) times a year. Scores are based upon the Sworn Employee's gender, age, and PFT performance. Those who successfully complete their assigned segment of the "Baker to Vegas Run" are deemed to have passed the test in lieu of taking the fitness test in 14 rE
64 April of that particular year. A score of "good" or better shall be deemed a passing score to entitle the recipient to receive the $600 payments described herein. Employee participation in this Physical Fitness Program is voluntary.
SECTION 7 LONG TERM DISABILITY
A. For Employees hired on or before December 31, 1992, or who were appointed to an Exec'iitive Management position covered by these Terms and Conditions of Employment 011 or before December 31, 2014: The City pays for Long Teim Disability hisurance through Reliance Standard (or whichever other company the City may contract for similar services) for long term disability covetage.
B. For Employees hired on or after January 1, 1993, and who were appointed to an Executive Management position covered by these Terms and Conditions of Employment on or after January 1, 2015: The City pays 50% of the plan cost, should the employee choose to participate in CalPERS (or successor) offered program. 15 i'4
65 SECTION l HOLIDAY LEAVE
A. Entitlement
ARTICLE IV
LEAVE POLICIES
Employees who are on the payroll as of July 1st of each Fiscal Year shall be credited with appropriate Holiday Leave per Section B (below). Employees in the bargaining unit hired after the 1st of each Fiscal Year will be credited as of the date of hire with ten (10) hours of holiday leave for each designated holiday remaining in the Fiscal Year. Although the holiday leave is credited, it is not considered earned until the day of the observed holiday.
Entitled employees may be absent from work but nevertheless receive compensation at the employee's then current rate ofpay on either (a) the holidays designated below; or (b) days otherwise scheduled in advance and agreed upon between the employee's supervisor and the employee.
Entitled employees shall earn Holiday Leave in increments of ten (10) hours if the employee is working or on paid leave both as the holiday occurs dumg the calendar year, and at the cornrnencement of the day following the designated holiday. Holiday leave time used shall be deducted from the hours credited in increments according to the employee work schedule.
City Holiday Leave is not intended to be carried over from one fiscal year to a succeeding fiscal year. Any unused Holiday hours not used at the conclusion of the last full pay period of each fiscal year are deemed lost, and employees shall not receive compensation for any unused Holiday hows.
B. Holiday Observance/Hours
Each fiscal year the City shall observe the following named Holidays:
New Year's Day
Martin Luther King's Birthday
President's Day
C6sar CMvez Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Eve
Christmas Day
January 1st
Third Monday of January
Third Monday of February
Last Monday in March
Last Monday of May
July 4th
First Monday of September
Fourth Thursday of November
December 24th
December 25'h
Each fiscal year, all employees shall receive 130 hours of paid Holiday Leave subject to "Section IA, Article IV." The City will observe the ten (10) days set forth above, plus thirty (30) additional hours each year. The thirty (30) additional hours will be applied to 16 2066
effectuate a full week of closure between Christmas and New Year's Day. In the event that less than thirty (30) hours is necessary to effectuate the full week of closure, the balance of the 30 hours will be observed as floating day(s). In the event 30 hours is insufficient to cover tlie holiday closure period, employees will use accrued vacation, compensation, administrative leave, and/or leave without pay.
The City will review the holidays above in April of each year and determine the date each holiday will be observed for the coming fiscal year, which shall be issued by the Personnel Officer as the Holiday Schedule.
Employees are required to be off work on City-observed holidays. Any such employee who works on an observed holiday shall earn his/her regular rate of pay and defer any unused holiday hours to be used at a later time.
Holidays that fall on Friday or Saturday become floaters. Holidays that fall on Sunday are observed on Monday. If two-day holidays fall on Sunday/Monday, then holidays are observed Monday/ Tuesday.
An employee shall not receive compensation for holidays that occur after his/her date of separation.
SECTION 2 VACATION
A. Each employee shall earn vacation in the following manner:
1. EmployeeshiredonorbeforeDecember31,2014:Employeeshiredonor before December 31, 2014, shall earn vacation at a rate of 160 hours per year, or 6.15 hours per pay period. Accrued but umised vacation may be carried over from year to year with no cap on the number of hours an Employee may accrue.
2. Employees hired on or after January 1, 2015:
One (1) to four (4) years of service:
Five (5) to nine (9) years of service:
Ten (10) or more years of service:
120 hours annually
160 horu's annually
200 hours annually
Accrued but unused vacation may be carried over from year to year; however, the maximum allowable vacation accrual is three hundred and fifty (350) hours for Miscellaneous Employees and four hundred (400) hours for Sworn Employees. If an employee's vacation acciual is at the maximum level, the employee will not accrue additional vacation rintil the employee's vacation accrual is below the maximum level.
B. By no later than December 15 of any calendar year, an employee wishing to convert a portion of his/her actual accumulated vacation leave to cash at the hourly rate of b ase pay then existing, shall notify the Personnel Officer in writing on a foi'm to be supplied by the City of his/her cash out request, including the amount to be cashed out and acknowledging that the request is irrevocable. In order to be eligible to 17 67
convert a poition of accumulated vacation leave to cash, an employee must maintain one hundred (100) hours of vacation leave within the employee's account balance after any distribution has been made. Said employee shall be entitled to request a cash distribution as follows:
1. Miscellaneous Employees:
a. Employees hired on or before December 31, 1989: Up to eighty (80) hours and shall be paid the first payroll period in the following May. b. Employees hired on or after January 1, 1990: Up to forty (40) hours and shall be paid the first payroll period in the following May.
2. Sworn Employees: Up to one hundred (100) hours and shall be paid the first payroll period in the following May.
C. Upon separation of employment, Employees shall be entitled to a cashout of all unused vacation, which shall be paid at the employee's FLSA hourly rate of pay on the date of his/her separation.
SECTION 3 SICK LEAVE
A. Entitlement
Employees shall earn one hundred twenty (120) hours of sick leave per year prorated by pay period (4.62 hours/pay period). Accrued but unused sick leave may be carried over from year to year with no cap on the number of hours an Employee may accrue.
The use of sick leave is to provide the Employee paid time off when he/she is sick or injured; however, the Employee may also use sick leave to attend dental or medical appointments for him-/herself and/or his/her dependents, for purposes permitted under the FMLA/CFRA/PDL, and for any other purpose authorized under the terms of these Terms and Conditions of Employment.
B. Sick Leave Program
1. Illness or Injury Leave Notification and Verification Procedure: In the event of an absence due to illness or injury, employees must notify the City Manager prior to or at the begiming of their shift starting time. Employees who are incapacitated must notify the City Manager at the earliest possible time and may have a spouse or other person contact the City Manager witin the time limit specified above.
2. Employees who become ill or injured while working on the job must request approval from the City Manager to leave work. Those employees injured on the job must file a "First Report oflnjury" form andreceive authorization formedical treatment from the City Manager.
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The notification to the City Manager must include a reason for the absence that is in accordance with cui'ent law and an estimated return date. This infomiation will be logged for future reference.
3. Failure to notify the City Manager will result in the forfeiture of the sick leave for the period of absence and may result in disciplinary action.
4. All absences not due to illness or injury must be requested as noted in the appropriate leave sections.
5. Verification - In the event that employees have, in the City Manager's sole opinion, an absenteeism problem, an excessive use of sick leave, or have a suspicious absence of three days or longer or group of absences, the City Manager may attempt to verify the absence or proper use of sick leave by any of the following:
e.
Telephoning the employee at home (or approprmte location).
Visiting employee at home.
A sub-rosa investigation.
A medical evaluation at the City's expense, or
A medical evaluation at the employee's expense (A licensed physician must complete the medical evaluation that must include the reason for the absence and permission to retutn to work.
6. Where an excessive absenteeism pattern has been established without clear justification for said leave, the City Manager may schedule a counseling session to determine the reasons or justification for the excessive use. The Personnel Officer shall conduct the counseling session and other attendees of the session shall include the employee, a representative chosen by the employee, if any, and the department representatives. This session shall be documented by a written summary of the abuse problems and discussion. The Personnel Officer shall issue the summary and a copy distributed to attendees of the session and to the affected employee's Personnel file. The purpose of the counseling session is to improve the employee's attendance and/or warn the employee about the consequences of continued abuse. If there is a specific abuse that warrants discipline, or if the above counseling session does not correct abuses, then action will be taken to correct the abuse problem through the discipline process.
C. Sick Leave Advances
The City will not provide advances in sick leave when an employee has depleted hisfher sick leave balances.
D. Sick Leave Payoff
1. Sick leave accrual shall remain unlimited. An Employee hired on or before December 31, 1992, shall be cashed orit at the horirly rate, as defined below, of pay of the Employee then existing on the date of his/her retirement from 19 ,,23
69 employment. For employees hired on or after January 1, 1993, and on or before December 31, 2002, the sick leave "payoff' shall be limited to 600 hours at the hourly rate, as defined below, of pay of the Employee then existing on the date of his/her retirement from employment. For employees hired on or after January 1, 2003, and on or before December 31, 2021, the sick leave "payoff' shall be limited to 450 hours at the hourly rate, as defined below, of pay of the Employee then existing on the date of his/her retirement from employment. Employees hired on or after July 1, 2022, shall not be entitled to sick leave cash-out option upon separation. Sick leave will remain available for conversion for all Employees upon retirement to CalPERS service credit as then allowed by the City's CalPERS contract. Employees whose separation is for any reason other than retirement, termination without cause, or layoff shall not be entitled to any sick leave cash out.
In order for an employee to qualify for this Sick Leave Payoff provision, the employee must have at least 15 years of continuous service to the City of South Gate and retire from both the City and from CalPERS.
The calculation of the hourly rate a retired employee shall receive under this payoff provision shall be as follows:
15 - 19 years of service - 50% of FLSA hourly rate. 20 - 24 years of service - 75% of FLSA hourly rate. 25 years or more of service - 100% of FLSA hourly rate.
For an employee with 25 or more years of service to the City and within three years of a declared retirement, he/she may enter in a two phase payout agreement, wherein the employee shall be paid 50% of his/her total accrued sick leave upon entering into a payout agreement. One year following the first payment of the agreement or on the date of the employee's retirement, whichever comes first, the employee's remaining balance of total accrued sick leave shall be paid. The payout amount shall be detern'iined as the employee's hourly base rate at the time the payment is made.
For example, if an employee were to enter into an agreement under the terms of this provision on October 1, 2025, with 300 hours of sick leave, the first payment of 150 hours will be paid on the employee's next paycheck. The remaining balance of the employee's sick leave shall then either be paid out on the paycheck following October 1, 2026, or as part of the payment of accrued leave upon retirement, whichever occurs first.
Upon entering into the agreement, the employee may request that all or a portion of the payment be to his/her deferred compensation account up to the amount permitted by IRS regulations.
An employee who remains employed with the City beyond the date initially 20 70
anticipated in the Agreement, shall have his/her total accrued sick leave cashed orit in the last pay period of each fiscal year with the exception of 80 hours, wliich shall remain as available sidc leave until such time the employee retires.
Employees interested in this arrangement shall contact the Human Resources Department to prepare an agreement, which shall be signed by the employee and the City Manager. This payoff agreement may be executed at any time during the 2025/26 Fiscal Year.
SECTION 4 J?JRY DUTY
Employees who are called for Jury Duty shall be entitled to full salary while serving on a jury. Employees are obligated to provide the City with proof of service each pay period.
Failure to provide proof of jury service will result in the Employee rising his/her own accrued leave in the following order until extinguished: vacation leave, administrative leave, and personal/emergency leave.
SECTION 5 LEAVE WITHOUT PAY
A leave of absence without pay, up to ninety (90) calendar days in any calendaryear, may be granted upon the approval of the City Manager. In the case of a bona fide illness or injury, a medical leave may be granted up to amaximum of one (1) yearupon the approval of the City Manager. In the event that an employee has no eligible leave to cover an absence from work, authorized or unauthorized, the City Manager may approve the short temi leave with due consideration of the employee's work record (with possible counseling or discipline considerations). All applications for leaves of absence without pay shall be submitted to the City Manager on a Personnel Transaction Form. The City shall have sole discretion whether to grant a leave of absence without pay and the City's decision is not subject to grievance and/or appeal.
A. Catastrophic Illness/Injury
If an employee is diagnosed by a qualified Doctor of Medicine to have a catastrophic illness (in a state of total disability from cancer, heart attack, AIDS, etc.) or has a catastrophic injury (an injury that totally disables an employee for an extendedperiod of time), the employee may be entitled to extended health benefit coverage (Medical, Dental, & Life ins.) provided by the City (in the same fashion nornnally provided to the employee). This benefit requires the approval of the City Manager, and is applicable when the employee's leave benefits are exhausted, under the following formula:
Years of Full-Time City Employment
After (2) years
After 4) years
After (7) years
After (10) years
21 Months of Continued Coverage
3 months
6 months
9 months
12 months
,55
71 SECTION 6 MATERNITY LEAVE
The application of the maternity leave policy is subject to applicable State and Federal laws. The employee may use accrued paid or unpaid leave as appropriate.
SF,CTION 7 FAMILY MEDICAL LEAVE ACT /CALIFORNIA FAMILY RiGHTS ACT Pursuant to State & Federal law, the City will provide family and medical care leave to eligible employees. The following provisions set forth employees' rights and obligations with respect to sick leave. Rights and obligations that are not specifically set forth below are set in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 (FMLA), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (CFRA). Unless otherwise provided by this section, "Leave" under this provision shall mean leave pursuant to the FMLA and CFRA.
A. Amount of Leave - Eligible employees are entitled to a total of 480 hours of leave during any 12-month period. An employee's entitlement to leave for the birth or placement of a child for adoption or foster care expires 12 months after the birth or placement. The 12-month period for calculating leave entitlement will be a "rolling period" measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever an employee requests leave, the City will look back over the previous 12-month period to determine how much leave has been used in determining how much leave a member is entitled to.
B. Use of Accrued Leaves While on Leave - If a member requests leave for any reasons permitted under the law, that person must exhaust all accrued leayes in connection with the leave. The exhaustion of acciued leave will run concurrently with the leave.
SECTION 8 BEREAVEMENT
Employees shall be allowed time off for the death of an immediate family member, which may be taken any time within ninety (90) days of the family member's passing. This time may be taken non-consecutively at the discretion of the employee. The term "immediate family" is defined as the spouse, domestic partner, child, parent, sibling, grandparent, grandchild, or parent-in-law of the employee or other person as approved by the City Manager or his/her designee.
Upon providing documentation of the death of an immediate family member, the employee shall be entitled to forty (40) hours of bereavement leave, not chargeable to any otherleave. If an employee does not provide documentation of death, the employee's time off shall be chargeable first as sick leave and then to any other remaining, accrued leave balance. If the employee uses the bereavement leave consecutively and wishes to extend that leave to another forty (40) hours, he/she may take such additional consecutive leave chargeable as sick leave.
22 72
Documentation of death must be provided within 30 days of the first day of the employee's bereavemez'it leave. Sucl'i documentation inc)tides, but is not limited to, a death certificate, obituary, or written verification of death, burial, or memorial service from a mortuary, funeral home, burial society, crematorium, religious institution, or government agency. The City shall keep this documentation confidential and shall not disclose it except as necessary to internal personnel or counsel, or if reqriired by law.
Failure to provide documentation will result in any time off to be charged against the employee's sick leave and then to any other remaining, accrued leave balance.
SECTION 9 JOB RELATED INJURY OR ILLNESS
In the event of an absence due to a job-related injury or illness, any employee who is entitled to disability payments under Workers' Compensation laws shall receive from the City the difference between such disability payments and his/her full salary for the period of absence up to a maximum of four hundred eighty (480) hours for any one injury or illness. This period of four hundred eighty (480) hours shall not be deducted from accumulated sick leave. However, any relapse at a later date shall not be compensable under this provision, although the same may be chargeable against accumulated, unused sick leave, if any.
SECTION 10 MILIT ARY LEAVE
Military leave is restricted to normally required active duty and does not apply to such matters as weekend drills, etc. Leaves of absence for active military training, service, or other active duty obligations shall be granted in accordance with Califomia and Federal law. Applicable laws shall govern compensation, reemployment, seniority and other rights and privilcges. In order to verify the right to such leave, the employee shall cause a copy of his/her orders to and from military duty to be filed with the City's Personnel Officer. Military Leave is recorded on the employee's time sheet and approved by the City Manager. Employees are entitled to receive a maximum of eighty (80) hours of paid leave per fiscal year for annual military training. Employees are entitled to receive up to an additional thirty (30) days (300 hours) of paid militaiy leave if they are called to active duty (other than annual training) in the National Guard or one of the branches of the U.S.
Military.
SECTION 11 ADMINISTRATIVE LEAVE
A. Employees will be provided Administrative Leave as follows:
1. Employees hired on or before December 31, 1989, or appointed to an Executive Management position on or before December 31, 2014: Employees hired on or before December 31, 1989, or appointed to an Executive Management position on or before December 31, 2014, shall receive one- hundred and twenty (120) hours peryear of Administrative Leave, which shall be accrued at a rate of 4.62 hours/pay period. Employees may carry over unused Administrative Leave to the following fiscal year(s) without any cap on the maximum amount an Employee may accrue.
23 !7 73
2. Employees hired on or after January 1, 1990, and before December 31, 1992, and appointed to an Executive Management position on or after January 1, 2015: Employees hired on or after January 1, 1990, and before December 31, 1992, and appointed to an Executive Management position on or after January 1, 2015, shall receive one-hundred (100) hours per year of Administrative Leave, which shall be accrued at a rate of 3.85 hours/pay period. Employees may cari'y over unused Administrative Leave to the following fiscal year(s) without any cap on the maximum amount an Employee may accrue.
3. Employees hired on or after January 1, 1993, and appointed to an Executive Management position on or after January 1, 2015: Employees hired on or after January 1, 1993, and appointed to an Executive Management position on or after January 1, 2015, shall receive one hundred (100) hours per year of Administrative Leave, which shall be accrued at a rate of 3.85 hours/pay period. Employees may cariy over unused Administrative Leave to the following fiscal year, but at no time shall an employee maintain a balance of Administrative Leave greater than two hundred (200) hours. No administrative leave shall accrue beyond the established two hundred (200) limit until the leave balance falls below that limit.
B. BynolaterthanDecemberl5ofanycalendaryear,anemployeewishingtoconvert a portion of his/her accumulated leave to cash out shall notify the Personnel Officer in writing on a form to be supplied by the City of his/her cash out request, including the amount to be cashed out and acknowledging that the request is irrevocable. Said employee shall be entitled to request a cash distribution and shall be paid the first payroll period the following May based on the following criteria:
1. For employees hired on or before December 31, 1992, or appointed to an Executive Management position on or before December 31, 2014: The employee shall be able to request a cash distribution of up to eighty (80) hours of acciued leave at the hourly rate of base pay then existing.
2. For employees hired on or after January 1, 1993, and appointed to an Executive Management position on or after January 1, 2015: The employee shall be able to request a cash distribution of up to forty (40) hours of accrued leave at the hourly rate of base pay then existing.
C. Upon separation from the City, an employee is eligible for a cash out of all Administrative Leave at the Employee's hourly rate of pay existing on the date of his/her separation.
D. Pre-Retirement Cash-Out
For an employee hired on or before December 31, 2014 and who is within three or less years of his/her normal CalPERS retirement age (e.g., 50, 55, 57, or 62), he/she may enter into an irrevocable three-year payout agreement, wherein the employee shall be paid 33% of his/her total accrued administrative leave in the last pay period 24 28
74 of the fiscal year in which the agreement was entered. One year following the first payment of the agreement, in the last pay period of the following fiscal year, the Employee shall be paid 50% of his/her remaining total accrued sick leave balance.
Two years following the first payment of the agreement and one year following the second payment of the agreement, in the last pay period of the following fiscal year or on the date of the employee's retirement, whichever comes first, the employee's remaining balance of total accrued sick leave shall be paid. The payout amount shall be deteimined as the employee's horirly base rate at the time the payment is made.
Once these Terms and Conditions of Employment are entered and the Employee separates for any reason other than for termination with cause, he/she shall be paid the remaining balance of his/her accrued administrative leave at his/her FLSA hourly rate of pay then existing on the date of his/her separation from the City.
For example, if an employee were to enter into an agreement under the terms of this provision in May 2024 with 900 hours of administrative leave, the first payment of 300 hours will be paid at in the last pay period in June of fiscal year 23/24. During the last pay period of June 2025, half of the remaining 600 hours shall be paid out. If the employee were to then retire on November 30, 2025, the remaining 300 hours shall be paid out.
Upon entering into the agreement, the employee may request that all or a portion of the payment be to his/her deferred compensation account up to the amount permitted by IRS regulations.
An employee who remains employed with the City beyond the date initially anticipated in the agreement, shall have his/her total accrued administrative leave cashed out in the last pay period of each fiscal year.
Employees interested in this arrangement shall contact the Human Resources Department to prepare an agreement, which shall be signed by the employee and the City Manager. This payoff agreement may be executed at any time during the 2023/24 Fiscal Year.
SECTION 12 PERSONAL BUSINESS LF,AYE
An Employee may use up to 50 hours in any calendar year as "Personal Business Leave," which shall be taken out of the Employee's accrued sick leave bank for any reason. 25 75
ARTICLE V
IMPLEMENT ATION OF TERMS AND CONDITIONS
SECTION 1 MODIFICATIONS
Any modification to these Terms and Conditions of Employment must be in writing and approved by the City Council in order for it to be effective.
SECTION 2 EFFECT OF WAIVER
The failure of any party to these Terms and Conditions of Employment to insist on strict compliance with any of the terms, covenants or conditions shall not be deemed a waiver of that term, covenant or condition. Nor shall any waiver or relinquishment of any right or power at one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.
SECTION 3 ENTIRETY
Each Executive is on notice that no representations, inducements, promises, agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreements, statements or promises not contained or referenced in these Terms and Conditions of Employment shall be valid or binding on either party.
26 30
76 77
Item No. 7
City of South Gate
Oflice of tl '
South Gate City Clerk
CITY COUNCIL
Department Director: City Marxager:
SUBJECT: RESOL N DIRECTING STAFF TO AMEND THE CITY'S
CONSOLIDATED PAY SCHEDULE TO UPDATE CERT AIN HOURLY POSITION WAGES TO CONFORM TO THE CALIFORNIA MINIMUM WAGE LAW EFFECTIVE JANUARY 1, 2026
PURPOSE: To direct staff to amend the City's consolidated pay schedule to update certain hourly position wages to comply with State minimum wage law.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution directing staff to amend the City's consolidated pay schedule to update the hourly pay rates for certain hourly positions to conform to California's minimum wage law effective January 1, 2026.
FISCAI, IMPACT: There is no fiscal impact. The hourly rate changes were approved and included in the Fiscal Year 2024/25 budget.
BACKGROUND: On April 4, 2016, former California Governor Jerry Brown signed Senate Bill No. 3, which increased California's minimum wage each year from $10.00 per hour to $15.00 per hour by January 1, 2022. Effective January 1, 2024, California law mandated that the minimum wage increase to $16.00 per hour, and again on January 1, 2025, the minimum wage increased again to $16.50 per hour. Effective January 1, 2026, the California minimum wage will increase to $16.90 per hour, or a $0.40/hour increase. Ordinarily, the City relies on the prevailing labor market to determine whether a particular position is paid fairly; oftentimes, the City is more generous than the labor market average.
Currently, the City has three positions that are paid at the state-mandated minimum wage of $16.00 per hour: Intern, Recreation Leader I, and Student Worker. In order to ensure the City remains in compliance with state law, approval is requested to increase the hourly wages for Intern, Recreation Leader I, and Student Worker from $16.50 per hour to $16.90 per hour effective January 1, 2026. As a result of the required increase to Recreation Leader I, there is an effect to the three positions above it, which must be remedied by making some adjustments to eliminate compaction issues between Recreation Leader I, Recreation Leader II, Recreation Leader III, and Recreation Leader IV. [Remainder of page left blank intentionally.]
78 Accordingly, in addition to increasing the hourly rate for Intern, Recreation Leader I, and Student Worker to $16.90, authorization is requested to adjust the hourly wages for Recreation Leader II, Recreation Leader III, and Recreation Leader IV as follows for all positions in Table A:
Table A
Classification A B c D E
Intern $16.90 $17.75 $18.63 $19.56 $20.54
Recreation Leader I $16.90 $17.75 $18.63 $19.56 $20.54 Recreation Leader II $18.63 $19.56 $20.54 $21.57 $22.64 Recreation Leader III $20.54 $21.57 $22.64 $23.78 $24.97 Recreation Leader IV $22.64 $23.77 $24.96 $26.21 $27.52 Recreation Leader II (Lifeguard) $18.63 $19.56 $20.54 $21.57 $22.64 Recreation Leader III (Swim Instructor) $20.54 $21.57 $22.64 $23.78 $24.97 Recreation Leader IV (Senior Lifeguard) $22.64 $23.77 $24.96 $26.21 $27.52 Student Worker $16.90 $17.75 $18.63 $19.56 $20.54
Note: The expressed values are hourly rates
Accordingly, it is requested that City Council approve a resolution directing staff to update the City's consolidated pay schedule as outlined in Table A above with an effective date of January 1, 2026.
ATTACHMENTS: A. Proposed Resolution
B. Consolidated Salary Schedule
C2/
79 Attachment A
Agenda Bill 11/25/25
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE DIRECTING ST AFF TO AMEND THE CITY'S CONSOLIDATED
PAY SCHEDULE UPDATE CERT AIN HOURLY POSITION WAGES TO
CONFORM TO THE CALIFORNIA MINIMUM WAGE LAWEFFECTIVE J ANUARY 1, 2026
WHEREAS, onApril 4, 2016, then-CaliforniaGovernorJerry Brown signed Senate BillNo. 3, which increases California's minimum wage yearly so that it will reach $15.00 per hour in 2022; WHEREAS, currently, California's minimum wage is $16.50 per hour and state law will increase the minimum wage on January 1, 2026, to $16.90 per hour; WHEREAS, as a result of the minimum wage increase, the City's hourly pay ranges for Intern, Recreation Leader I, and Student Worker will fall belowthe newhourly minimum wage and must be increased to comply with state law;
WHEREAS, to avoid compaction of hourly wages within the Recreation Leader hourly classifications, Recreation Leader II, Recreation Leader III, and Recreation Leader IV must also be increased;
WHEREAS, the City has several hourly positions that are part-time equivalent to certain full-time positions; and
WHEREAS, the City's practice has been to keep the part-time equivalent hourly positions paid the same hourly rate as their full-time counterparts. [The remainder of the page left intentionally blank] 3 80
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves and adopts the hourly wage increases effective January 1, 2026, in order to comply withthe State's minimum wage laws, and directs staffto amend the City's consolidated salary table as follows:
Classification A B C D E
Intern $16.90 $17.75 $18.63 $19.56 $20.54
Recreation Leader I $16.90 $17.75 $18.63 $19.56 $20.54 Recreation Leader II $18.63 $19.56 $20.54 $21.57 $22.64 Recreation Leader III $20.54 $21.57 $22.64 $23.78 $24.97 Recreation Leader IV $22.64 $23.77 $24.96 $26.21 $27.52 Recreation Leader II (Lifeguard) $18.63 $19.56 $20.54 $21.57 $22.64 Recreation Leader III (Swim Instructor) $20.54 $21.57 $22.64 $23.78 $24.97 Recreation Leader IV (Senior Lifeguard) $22.64 $23.77 $24.96 $26.21 $27.52 Student Worker $16.90 $17.75 $18.63 $19.56 $20.54
Note: The expressed values are hourly rates
SECTION 2. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 25'h day of November 2025.
CITY OF SOUTH GATE:
B:7:
Maria Davila, Mayor
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B:Y:
81 Attachment B
Agenda Bi!l 11/25/25
Consolidated Salary Schedule
Full-Time Classifications (Monthly $")
Effective 10-14-2025
Grade Unit FLSA Position Title Sub-steP Step A Step B Step C Step D Step E
5 82
City of South Gate
Consolidated Salary Schedule
83 City of South Gate
Consolidated Salary Schedule
84 City of South Gate
Consolidated Salary Schedule
Consolidated Salary Schedule
Unclassified Hourly Classifications (Hourly $)
Effective 01-at-2026
Grade unit FLSA Hourly Position Step A Step B Step C Step D Step E 900 Hrly NE AdministrativeAide $24.37 $25.59 $26.87 $28.21 $29.62 901 Hny NE BusinessLicenselnspector $32.96 $34.61 $36.34 $38.16 $40.06 922 Hrly NE City Hall Receptionist $22.02 $23.12 $24.28 $25.49 $26.77 902 Hdy NE CleriCal AssiStantl $20.22 $21.23 $22.29 $23.41 $24.58 903 Htly NE CleriCal AssiStantll $21.89 $22.98 $24.13 $25.34 $26.61 904 Hrly NE Clerical Assistant 111 $24.93 $26.18 $27.49 $28.86 $30.30 923 Htly NE CodeEnforcementOfficer $32.96 $34.61 $36.34 $38.16 $40.06 905 Hrly NE CommunityDevelopmentlntern $25.5'l $26.79 $28.12 $29.53 $31.01 924 Hrht NE Community DeVelopment TeChnician If $27.84 $29.23 $30.69 $32.23 $33.84 925 Hti9 NE Community Services Officer $26.55 $27.88 $29.27 $30.73 $32.27 925 Hrly NE Community Services Officer/Park Ranger $26.55 $27.88 $29.27 $30.73 $32.27 906 Hrly tllE: ComputerlnformationSyslems(CIS)Aide $24.19 $25.40 $26.67 $28.00 $29.40 907 Hrly NE Computer Information Systems (CIS) Aide - Police $24.19 $25.40 $26.67 $28.00 $29.40 908 HtlV NE CourtOfflcer $25.59 $26.87 $28.21 $29.62 $31.10 940 Hrly NE CrimeSceneForensicSpecialist $44.58 $46.81 $49.16 $51.61 $54.19 926 Hrly NE Customer Service Representative $26.19 $27.50 $28.87 $30.32 $al.83 927 Hrly NE Electricianl $28.91 $30.36 $31.87 $33.47 $35.14 928 K'ly NE Electrician If $32.83 $34.47 $36.20 $38.00 $39.9j 909 Hrly NE EngineeringAide $25.51 $26.79 $28.12 $29.53 $31.01 929 Htht NE EquipmentMechanic $31.09 $32.64 $34.28 $35.99 $37.79 910 Hrly NE FamilyViolencePreventionSpecialist $34.68 $36.41 $38.23 $40.15 $42.15 930 Hrly NE GroundsMaintenanceWorker $24.89 $26.13 $27.44 $28.81 $30.25 931 Hhy NE HousingSpecialist $32.65 $34.28 $36.00 $37.80 $39.69 944 Hrly NE Information Systems Technician $26.56 $27.89 $29._28 $30.75 $32.28 932 Hrly NE IntermediateAccountClerk $26.19 $27.50 $28.87 $30.32 $31.83 933 Htly NE Intermediate Typist Clerk/Office Assistant $24.80 $26.04 $27.34 $28.71 $30.14 911 Hrly NE Intern $16.90 $17.75 $18.63 $19.56 $20.54
912 Hdy NE MaintenanceHelper $2189 $22.98 $24.13 $25.34 $26.61 913 Hily NE Maintenance Service Worker $27.91 $29.31 $30.77 $32.31 $33.92 914 Hrly NE MechanicHelper $21.89 $22.98 $24.13 $25.34 $26.61 915 Htl9 NE OutdoorPowerEquipmentMechanic $31.64 $33.22 $34.88 $36.63 $38.46 934 hhy NE ParkFacilitiesMaintenanceWorker $24.89 $26.13 $27.44 $28.81 $30.25 9'l6 HTI!/ NE PoliceCadet $27.01 $28.36 $29.78 $31.27 $32.83 9 j7 Htly NE Police Custodian of ReCOrdS $29.48 $30.95 $32.50 $34.13 $35.83 943 Hrly NE Police Dispatcher $30.87 $32.41 $34.03 $35.74 $37.52 936 Htly NE Police Officer $45.59 $47.87 $50.26 $52.78 $55.41 935 Htly NE Pal:Ce ReCOrdS Spec:aliSt $25.76 $27.05 $28.40 $29.82 $31.31 9j8 Htly NE PoliceVehicleServiceAttendant $19.49 $20.46 $21.49 $22.56 $23.69 919 Hily NE ProgramAssistant $27.01 $28.36 $29.78 $31.27 $32.83 920 Hrly NE PublicSafetyOfficer $22.63 $23.76 $24.95 $26.20 $27.51 939 Htly NE Recreation Coordinator $26.78 $28.12 $29.52 $31.00 $32.55
85 City of South Gate
Consolidated Salary Schedule
997 H/IY NE RecreationLeaderl (RecAide.MainlAidel,TulorAssislant) $16.90 $17.75 $18.63 $19.56 $20.54 996 Htly NE Recreaion Leader II (RecAttendeni.MaintAidell,Tutor) $18.63 $19.56 $20.54 $21.57 $22.64 993 Htl, NE Recreation Leaderll (Lifeguard) $18.63 $19.56 $20.54 $21.57 $22.64 995 Hrly NE Recreation Leader Ill (Cashier,GolfStarter) $20.54 $21.57 $22.65 $23.78 $24.97 995 Hd, NE Recreation Leader Ill (SWim Instructor) $20.54 $21 .57 $22.65 $23.78 $24.97 994 Htly NE Recreation Leader IV (Recreation Leader, Sr. Golf Starter) $22.64 $23.77 $24.96 $26.21 $27.52 992 Htly NE Recreation Leader IV (Senior Lifeguard) $22.64 $23.77 $24.96 $26.21 $27.52 921 Hrly NE ResearchAide $19.41 $20.38 $21.40 $22.47 $23.59 938 Htly NE Secretary $29.30 $30.77 $32.30 $33.92 $35.61 998 hay NE StudentWorker $16.90 $17.75 $18.63 $19.56 $20,54 922 Hrly NE TypistClerk $22.02 $23.12 $24.28 $25.49 $26.77 Definitions
UNIT: Bargaining Unit
DMA DivisionManagemenlAssociation(Unclassified)-PayPlanCategoiyF Elected UnclassifiedElectedOfflcials-PayPlanCafegoyA
EXEC Executive Management Employees (Unclassified) - Pay Plan Category E MEA MumcipalEmployees'Associafion(CivilService)-PayPlanCalegoryl PMA PoliceManagementAssociation-PayPlanCafegoryB
PMMA Professional and Mid-Management Employees (Civil Service) - Pay Plan Category G POA Police Officers' Association - Pay Plan Category C
TOP Unclassified Top Managemeni Employees - Pay Plan Category E Group: Group of Classifications
Hrly Llnclassified HOIITI)I Positions
FLSA: Fair Labor Standards Act
Exempt
Non-Exempt
Subslep: Specific only to Police Officers' Association.
Monthly $ Monthly salanes rounded to nearest dollar, displayed as a whole number.
As approved per CCM 11/25/25
Page S
86 )D 87
Office of the
South Gate City Clerk Item No. 8
NOV 20 2025
FILED
2-'-lMm Cig ofSouth Gate
CITY COUNCIL
AGENDA BILL
For the Regular Meeting Q7':' November 25, 2025
Originating Department: Administrative Services
fzr Luis Frausto Rob Houston
SUBJECT: AMENDMENT N0. 4 TO CONTRACT N0. 3218 WITH BMO BANK
EXTENDING BANKING SERVICES
PURPOSE: To extend the Professional Services Agreement with BMO Bank ("Bank") to provide banking services to the City of South Gate.
RECOMMENDED ACTIONS: The City Council will consider:
a. ApprovingArnendmentNo.4toContractNo.3218,ProfessionalServicesAgreementwith BMO Bank, extending the banking services contract through June 30, 2026, and b. Authorizing the Mayor to execute Amendment No. 4 in a form acceptable to tlie City Attorney.
FISCAL IMPACT: There is no additional fiscal impact associated with this six-month extension of the City's banking services contract. Banking services charges for FY 2025-26 are already included within the adopted budget.
Under Amendment No. 4, BMO Bank will maintain the current fee schedule with no price increases during the extension term and will provide an earnings credit rate (ECR) of O.75 percent on analyzed deposit balances. The ECR is applied to the City's average monthly collected balances and used to offset bank service charges on non-interest-bearing accounts. Based on the September 2025 account analysis and projected cash balances, staff anticipate that ECR credits will continue to offset most or all monthly banking fees, with any residual costs absorbed within existing appropriations. No new General Fund appropriation is requested.
ANALYSIS: Extending the banking services contract with BMO Bank through June 30, 2026, will provide continuity of treasury and depository services while the City completes a competitive Request for Proposals (RFP) for a new multi-year banking agreement. Under current market conditions, BMO Bank is providing the City with an earnings credit rate (ECR) of O.75 percent on analyzed deposit balances. The ECR is applied to the City's average monthly collected balances and used to offset bank service charges on non-interest-bearing accounts. Based on recent account analyses and projected cash flows, staff expect these ECR credits will continue to offset most or all monthly banking fees during the six-month extension term. All other material terms, conditions, 1 88
and recitals in Contract No. 3218 and Amendments Nos. 1-3 will remain unchanged under Amendment No. 4.
BACKGROUND: On May 24, 2016, the City Council approved Contract No. 3218 with Bank of the West (now BMO Bank) to provide banking services to the City for an initial term of five (5) years, with th a
years, the Bank has provided stable depository, disbursement, and cash management services to the City and responsive customer support to Finance staff. On February 1, 2023, Bank of the West officially became BMO Bank through a formal acquisition of its business deposit and cash management operations.
Amendments Nos. 1-3 to Contract No. 3218 exercised the available renewal options and extended the agreement through December 31, 2025. To maintain continuity of banking services while staff prepares and issues a competitive Request for Proposals (RFP) for a new long-term banking services agreement, staff is proposing a six (6) month extension of the existing contract from January 1, 2026 through June 30, 2026, with the RFP targeted for release in late 2026.
ATT ACHMENTS: A. Proposed AmendmentNo. 4 to Contract No. 3218 B. Amendment No. 3 to Contract No. 3218 without attachments* C. Amendment No. 2 to Contract No. 3218 without attachments* D. Amendment No. I to Contract No. 3218 without attachments" E. ContractNo. 3218 *
F. Letter from BMO dated October 27, 2025
* Copies of each Agreement and Amendment Nos. 1, 2, and 3 with attachments are available through the Office of the City Clerk.
2 89
Attachment A
Agenda Bill 11/25/25 Amendment No. 4 to
Contract No. 3218
AMENDMENT N0. 4 TO CONTRACT N0. 3218
FOR BANKING AND TREASURY MANAGEMENT SERVICES
BETWEEN THE CITY OF SOUTH GATE AND BMO BANK N.A.
This Amendment No. 4 to Contract No. 3218 for Banking and Treasury Management Services ("Agreement") is made and entered into on November 11, 2025 ("Effective Date"), by and between the City of South Gate, a municipal corporation ("the City"), and BMO Bank N.A., a national bank corporation ("Bank"). The City and Bank are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, the City and Bank have previously executed that certain Agreement for Professional Services dated August 25, 2016, Contract No. 3218 (the "Agreement"), relating to banking and treasury management services; WHEREAS, the Agreement became effective on the date the City's accounts were opened with bank, November 9, 2016, and remained in effect for a period of five (5) years from said date;
WHEREAS, the City and Bank executed Amendment No. l to the Agreement for continued services for the period November 9, 2021, through November 8, 2022; WHEREAS, the City and Bank executed Amendment No. 2 to extend services through December 31, 2023;
WHEREAS, the City and Bank executed Amendment No. 3 to extend services through December 31, 2025; and
WHEREAS, the Parties now desire to execute Amendment No. 4 to extend the Agreement for up to six (6) additional months, through June 30, 2026, and to clarify provisions for termination and transition assistance, all under the terms and conditions of the Agreement, Amendments Nos. 1, 2, 3, and 4.
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATIONS.
a. SCOPE OF SERVICES. The City hereby engages Bank, and Bank agrees to provide the services and perform the tasks set forth in the Agreement, including Amendment Nos. 1, 2, 3, and 4 all which are incorporated by reference. The Scope of Services may be amended from time to time by way of a written directive from the City. A copy of the Agreement and Amendment Nos. 1,2, and 3 are attached hereto as Exhibit "A."
Page I of 4
3 90
Amendment No. 4 to
Contract No. 3218
b. COMPENSATION FOR SERVICES. The City shall pay Bank for its professional services rendered and costs incurred pursuant to this Amendment No. 4 in accordance with Consultant's Schedule of Fees with changes specified in Exhibit "A." No additional compensation shall be paid for any other expenses incurred unless first approved by the Director of Administrative Services. c. TERM OF AGREEMENT. The term of the Agreement is hereby extended for up to and including June 30, 2026, unless earlier terminated as provided herein. d. CITY TERMINATION-NOTICE. The City may terminate the Agreement, in whole or in part, at any time and for any reason, upon thirty (30) days' written notice to Bank. Bank shall discontinue the Services on the effective date of termination, except to the extent continued performance is expressly required to support transition under Section 1(e) (Transition Assistance). The City will pay for Services renderedthrough the effective termination date and for any mutually agreed extraordinary transition services approved in advance in writing. No early termination penalties shall apply.
e. TRANSITION ASSISTANCE (IF APPLICABLE). If the City selects a successor provider, or if the Agreement expires or is terminated, Bank shall:
i. Cooperate in good faith with the City and the successor bank to ensure an orderly, disruption-free transition;
ii. Continue Services during the Transition Period using commercially reasonable efforts at then-current pricing and service levels; iii. Deliver the City Data and the City-specific configurations (e.g., ACH/wire templates, Positive Pay files and history, account analysis data, lockbox remittances, user entitlements, fraud-control settings) in industry-standard, machine-readable formats reasonably requested by the City; Bank need not disclose proprietary tools, source code, non-City- specific materials, or security architecture beyond what is reasonably necessary for continuity and fraud-control;
iv. Participate in transition activities reasonably requested by the City, including infornnation-sharing, onboarding, testing, cutover planning, and file-format validation;
v. Waive fees for standard data exports and ordinary cooperation under the Agreement; extraordinary tasks beyond standard scope require the City's prior written approval and will be billed at mutually agreeable rates outside the original Schedule of Fees in the Agreement, subject to approval from the Director of Administrative Services; vi. Designate a Transition Manager with authority through completion; and
vii. The Parties will designate Transition Managers and adopt a written Transition Plan with deliverables and a testing schedule. Unless
91 Amendment No. 4 to
Contract No. 3218
otherwise agreed in writing, the Transition Period will target completion within ninety (90) days, subject to mutual written extension if needed.
The obligations in Section E of Amendment 4 survive termination or expiration.
f. CITY AGENT. The Director of Administrative Services ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Bank understands that the Director or his/her designee has the authority to provide it.
g. EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its amendments, attachments, and exhibits shall remain in full force and effect. In the event of any conflict between this Amendment No. 4 and the Agreement (including prior amendments and exhibits), this Amendment No. 4 shall control. Furthermore, the City reserves the right to augment or reduce the scope of work as the City deems necessary. h. AUTHORITY. Each person signing this Amendment No. 4 warrants that they have been duly authorized to do so on behalf of the Party for which they sign and that such Party is bound hereby.
i. COUNTERPARTS; ELECTRONIC SIGNATURES. This Amendment may be executed in counterparts, each deemed an original, together constituting one instnument. Delivery by electronic transmission is effective. Signatures may be (a) wet ink, (b) a scanned PDF of a wet-ink original, or (c) an electronic signature compliant with the E-SIGN Act and California {JETA applied via a commercially recognized e-signature service that provides identity authentication and a tamper-evident audit trail. A typed name, email footer, or pasted image alone is not a signature. Each Party agrees not to contest the validity or enforceability of this Amendment on the basis that it was executed electronically and will retain evidence of execution in its records. (This section intentionally left blank)
5 92
Ampndmcnt %. 4 to
Contract No. 3218
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 4 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
B7:
Maria Davila, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
AnyP:PROVEoDAaST =O\laf'I:
Raul F. Salinas, City Attorney
BMO BANK N.A.:
BY:
Michael Brody, Director
Dated:
93 Attachment F
Agenda Bill 11/25/25
BMO 0
Government Banking Division
4400 MacArthur Blvd., Ste 600
Newport Beach, CA 92660
October 27, 2025
Luis Frausto
Director of Administrative Services
City of South Gate
8650 California Ave
South Gate, CA 90280
RE: Banking Services Extension - City of South Gate Dear Luis:
BMO Bank, N.A. (the "Bank"), formerly Bank of the West, is pleased to extend City of South Gate's banking services contract for an additional six-month extension through June 30, 2026.
Based on the attached September 2025 account analysis statement, the Bank will honor the City of South Gates current pricing in place including the following:
Fixed pricing for six months
Enhanced Earnings Credit Rate (ECR) at 75 Basis Points (Bank Managed Rate) All other existing terms, conditions and recitals found in the original contract and amendment will remain with this extension agreement.
As one of our long-term and valued clients, we are excited about our continued relationship with the City of South Gate. Please do not hesitate to reach out to me should you have any questions and/or require additional information.
Sincerely,
Michael Brody
Director
562-347-8661
Acceptance:
Luis Frausto, Director of Administrative Services
City of South Gate
Date
Attachments:
September 2025 Account Analysis Statement
94 Oihce ot the
Soutl'i Gate City Clerk Item No. 9
NOV 2 0 2025
FILED
18-\1'S"u
Cig of South Gate
CITY COUNCIL
AGENDA BNLL
For the Regular Meeting of: November 25, 2025
Originating Departments: Human Resources, City Attorney I [1
VorlHamiltorx RaulSalinas
SUBJECT: AMENDED EMPLOYMENT CONTRACT BE THE CITY OF SOUTH GATE AND CITY MANAGERiROBERT HOUSTON
PURPOSE: To approve an amended employment agreement between the City of South Gate and City Manager Robert Houston, for the term ofDecemberl, 2023, throughNovember 30, 2027, detailing the terms of his appointment and any changes thereto effective November 30, 2025.
RECOMMENDED ACTION: The City Council will consider approving an update to the employment contract agreement betweenthe City of South Gate and City Manager Robert Houston for the term of December 1, 2023, through November 30, 2027, detailing the terms of his appointment and any changes thereto effective November 30, 2025.
FISCAL IMPACT: There are no additional financial impacts to the General Fund as all funding has been budgeted within the Fiscal Year 2025/26 Adopted Budget for this position.
ANALYSIS: The City Manager serves effectively as the day-to-day chief executive officer within a Council/Manager form of government, under which the City of South Gate operates. As a Council/Manager fornn of governrnent, the City Council establishes municipal policy, and the City Manager is tasked with implementation of the policy, including daily oversight of all operations and management of all employees. The City Council appoints two positions within the organization: the City Attorney and the City Manager. The City Attorney is tasked with providing legal guidance to the City Council and represents the City in legal matters. The City Manager oversees the operating department; maintains the financial sustainability of the organization; ensures compliance with federal, state, and local laws and regulations; complies with civil service rules and regulations; represents the City in various federal, state, and regional matters from time to time; and provides timely information to City Council members to assist them in their roles and responsibilities under the California Governrnent Code.
City Manager Houston's initial contract requires that the City Council perform an annual review of his performance, which it completed on November 11, 2025, by providing him with a very positive evaluation and giving him guidance for his future performance. Due to the City's current fiscal challenges, the City Manager has agreed forgo any cost of living increase or salary raise.
Mr. Houston's amended contract clarifies that his benefits shall either meet or exceed that of the I
95 Mr. Houston's amended contract clarifies that his benefits shall either meet or exceed those of the Unrepresented Executive Management Group. Thus, the following updates to his contract are proposed to ensure that his current contract meets those intents, all of which shall be effective on November 30, 2025: (1) the ability to cash out up to 80 hours of vacation annually; (2) the ability to cash out up to 80 hours of administrative leave annually; and (3) a vacation leave accrual rate of 4.69 hours per pay period with an immediate credit of 40 hours of vacation to his existing vacation accrual balance. Additionally, language is added to clarify that the cashout process for both vacation and administrative leave hours shall be conducted pursuant to IRS rules.
These changes are subject to approval in open session by the City Council. The Amended Agreement reflects similar pararneters approved previously by the City Council for other employee bargaining groups.
ATTACHMENT: Proposed Updated Employment Agreement
2 96
Amendment No. I to
Contract No. 2023-159-CC
FIRST AMENDED EMPLOYMENT AGREEMENT
This SECOND AMENDED EMPLOYMENT AGREEMENT ("Amended Agreement"), originally entered into the 25th day of November 2025, and is effective as of updated as of the 1st day of December 2025, and is made by and between the CITY OF SOUTH GATE, a municipal corporation, (the "City"), and ROBERT HOUSTON ("Employee"). The City and Employee are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties." Parties to this Agreement do hereby enter into the terms, conditions, covenants, duties and responsibilities as follows and which updates shall be effective on January 26, 2025:
RECIT ALS
WHEREAS, the City is a municipal corporation providing a wide range of public services to the community as a general law city;
WHEREAS, the City Manager in South Gate is responsible for day-to-day operations, while the City Council is the policy making body of the City; WHEREAS, for the City to ensure that its responsibilities to the health and safety of the public are met at all times, the City must attract and retain in its employment a City Manager who exhibits the knowledge, experience, technical ability, professionalism and qualities of leadership necessary to meet the City's objectives;
WHEREAS, it is the desire of the City Council to provide certain benefits, establish certain conditions of employment, and set working conditions for the position of City Manager; WHEREAS, it is the desire of the City Council to: (l) retain the services of Employee and to provide inducement for him to remain in such employment; (2) establish a clear and mutually understood system of compensating Employee; (3) provide a just means for terminating the services of Employee at such time as he may be unable to discharge fully his duties due to disability or retirement or when the City Council may desire to otherwise terminate his employment; WHEREAS, in contemplation of, and subject to the approval of the City Council, Employee agreed to commence proyiding services to the City as of December 1, 2023, pursuant to that certain Employment Agreement ("Agreement"), dated November 14, 2023, Contract No. 2023-159-CC, and subsequently entered into the First Amended Employment Agreement on Novemberl4 2025;
WHEREAS, the parties desire to enter into the Second Amended Employment Agreement, dated as of November 25, 2025, on the terms stated below; and WHEREAS, the parties desire to amend the Agreement, by restating, clarifying, and modifying the terms thereof, as set forth in this Amended Agreement. 1 97
Amendment No. 1 to
Contract No. 2023-159-CC
NOW, THEREFORE, in consideration of the mutual covenants herein contained and as authorized by the South Gate Municipal Code, the applicable Personnel Rules and Regulations, all Resolutions previously adopted by the City, and the provisions of the California Government Code, Parties hereto agree as follows:
Section 1. Duties and Term.
A. Effective December 1, 2023, the City hereby hires Employee as City Manager to perform the duties and functions as specified in state law and the South Gate Municipal Code, to perfomi such other legally permissible duties as defined in the City's Job Classification specifications and as the City Council shall from time-to-time assign.
B. Employee shall be subject to the powers, terms and conditions of the South Gate Municipal Code relating to the position of City Manager. In addition to the duties and responsibilities defined herein, during the term of this Agreement, and any extensions thereto, Employee shall also serve as the Executive Director of: (l) the South Gate Public Financing Authority ("SGPFA"), (2) Successor Agency to the Community Development Cornrnission ("SA"), (3) the South Gate Housing Authority ("HA"), and (4) the South Gate Utility Authority ("SGUA"), and any such future municipal corporations as may be established by the City. The SGPFA, SA, HA and the SGUA are collectively added within the definition of "City" herein, unless otherwise indicated.
C. The Employee and City Council shall mutually establish performance goals and objectives to be met by the Employee for each year of this Agreement. Said objectives shall be established as part of an annual evaluation process. Within 90 days of the effective date of this Agreement, Parties shall work together to establish the initial performance goals to be achieved by Employee during the period as may be mutually agreed. Thereafter, the Employee and City Council shall mutually establish annual performance goals and objectives to be met by the Employee within thirty (30) days after the proceeding annual performance evaluation.
D. The Employee shall organize and develop a Strategic Planning program for City Council and Executive Team to mutually undertake within 180 days of the effective date of this Agreement.
E. The term of this Agreement shall be for a period of four-years ending on November 30, 2027, unless mutually extended by Parties but may be terminated upon ninety (90) days' notice, subject to Section 3.B, below.
F. Employee agrees that he shall not engage in outside employment by any other entity or organization, nor shall he undertake consulting services in which compensation is received by him without first obtaining the approval of the City. The City reserves the right to revoke any such approval if it deems to be affecting the ability of the Employee to fulfill his duties under this agreement.
G. An employee serving as City Manager is considered to be an "exempt" employee within the definition of the Fair Labor Standards Act ("FLSA") and shall not receive overtime compensation for time worked outside the regular work schedule. In addition, the City Manager 2 98
Amendment No. 1 to
Contract No. 2023-159-CC
position is excluded from the City's Civil Service Rules and Regulations pursuant to Section
1.24.105 of the South Gate Municipal Code.
. Compensation and Review.
A. Effective January 26, 2025, Employee's salary during the term of this Agreement shall be Three Hundred One Thousand and Six Hundred Dollars ($301,600). Employee's salary is to be adjusted as needed to maintain such salary at not less than the amount of One Thousand Dollars ($1,000) above the next highest regular salary paid to any other management employees. City reserves the right to adjust Employee's salary consistent with any general reduction affecting other executive management employees, collectively. Employee shall contribute 2% towards the Employer's CalPERS retirement plan through payroll deduction.
B. The City shall conduct an annual performance evaluation of Employee using such criteria as City may establish with the input from the Employee in its sole discretion after receiving the same. Said evaluation shall be completed not later than thirty (30) days prior to the annual anniversary of Employee's effective date of this Agreement.
C. Whenever a cost-of-living adjustment or other non-merit-based salary increase is provided to other management employees, the City Council shall consider whether it is reasonable and appropriate to grant a similar increase to the City Manager's Base Salary upon the written request of the Employee.
D. The City Manager's Base Salary increases approved by the City Council from time to time, pursuant to this Agreement, shall not require an amendment to this Agreement to be effective.
Such may be set forth in an annual salary resolution or minute action approved by the City Council and ratified by resolution.
E. If the City reduces the Base Salary or any other financial benefit of the Employee in a percentage that is greater than the average reduction of all executive managers, such action shall constitute a termination of this Agreement without Cause under Section 3.C. of this Agreement, and Employee shall be entitled to Severance.
Section 3. Schedule and Severance.
A. The Employee's schedule of work each day and week shall vary in accordance with the work required to be performed. It is recognized that Employee must devote a great deal of his time outside of normal office hours to business of the City and, to that end, will be allowed to take compensatory time off as he shall deem appropriate during said normal office hours.
B. Employee shall not be removed from his position during the period of ninety (90) days preceding any City election for membership on the City Council, and the South Gate Municipal Code Section 1.06.120 shall guide rules for removal after any City Election or Councilmember 3 99
Amendment No. 1 to
Contract No. 2023-159-CC
appointment or (ii) on the basis of a "for cause" termination based on: (l) a conviction of a felony; (2) continued abuse of non-prescription drugs or alcohol that materially affects the performance of the City Manager's duties; or (3) repeated and protracted unexcused absences from the City Manager's office and duties.
C. In the event Employee is terminated without cause by the City Council, he shall be entitled to severance pay equal to his total compensation (in an amount equal to his base salary and benefits) for nine (9) months. In exchange for payment of this amount, Employee shall sign a full release, releasing the City from liability for any employment claim or other claim arising from his employment relationship, and agrees that he will not file, initiate, or cause to be filed or initiated any action in any federal or state court for wrongful termination or other employment causes of action such as, but not limited to, age discrimination. This section is not intended to waive Employee's rights to seek Workers' Compensation benefits.
D. In the event the City terminates Employee, the City and Employee agree that neither Party shall make any written or oral statements to members of the public or the press concerning Employee's termination except in the form of a joint press release which is mutually agreeable to both Parties. The joint press release shall not contain any text or information that would be disparaging to either Party and either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public.
E. Employee retains the right to resign from his position with the City in lieu of termination or may voluntarily terminate this Agreement any time upon thirty (30) days written notice to the City Council. He shall not be entitled to any severance pay upon such resignation or voluntary termination, unless otherwise negotiated and agreed to, in writing, by the City and Employee.
F. In the event Employee resigns, separates, or retires from the City, he will be entitled to all pay and benefits, including the Use and/or payout of unused leave balances, other than sick leave, as permitted by City policy and in a manner similar to retirement or separation benefits provided to the City's executive management employees.
Section 4. Allowances.
A. During the term of this Agreement, Employee shall be provided an automobile by the City for Employee's exclusive and unrestricted use. The City shall be responsible for paying for liability, property damage, and comprehensive liability insurance and for the purchase, operation, maintenance, repair, and regular replacement of said automobile. At the Employee's discretion, in lieu of electing to utilizing a City-owned vehicle, the Employee may elect to receive a monthly car allowance of Five Hundred Forty-Two Dollars ($542). In such an election, the City shall not be responsible for paying for liability, property damage, and comprehensive liability insurance and for the purchase, operation, maintenance, repair, and regular replacement of the Employee's private vehicle. The Employee shall annually produce proof of automobile insurance coverage. No matter which election the Employee chooses in this section, the Employee shall maintain a Class C 4 100
Amendment No. 1 to
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California Driver's License and be subject to the California Department of Motor Vehicles Pull Notice system which the City participates in.
B. During the term of this Agreement, Employee shall be provided a monthly technology allowance of One Hundred Twenty Dollars ($120) for use toward cellular phone expenses, or other electronic-related expenses.
C. Employee will be eligible to receive the same education pay for holding a master's degree as the Executive Management Group.
Section 5. Other Benefits.
A. Employee shall be entitled to observe holidays on the same basis as other City management employees. Employee shall be credited with an opening balance of one hundred (100) hours of paid vacation leave, shall earn vacation leave at a rate of two hundred (200) hours annually (accrued at a rate of 7.692 hours per pay period), shall be allowed to accrue unused vacation leave with a maximum of three hundred (300) hours, and the full value of any such unused vacation leave shall be paid to Employee upon termination, resignation, or retirement. In addition, Employee may elect to cash out vacation up to eighty (80) hours annually during any single fiscal year at Employee's full hourly rate. Employee shall be credited with an opening balance of forty (40) hours of paid sick leave, shall earn sick leave at 4.62 hours per pay period or one hundred and twenty (120) hours annually. Employee shall be allowed to accrue unused sick leave which shall not be paid to Employee upon termination, resignation, or retirement. Use of sick leave shall be consistent with the City's then existing policies, including the use of sick leave in accordance with CalPERS retirement regulations. Employee may not cash out unused sick leave. Employee shall receive an annual allowance of one hundred (100) hours of administrative leave accrued at 3.85 hours per pay period, subject to a cap of one hundred (200) hours. Upon reaching such maximum accumulation, Employee shall cease earning additional administrative leave hours or may choose to cash out up to 80 hours at Employee's full hourly rate upon the anniversary date of Employee.
B. City shall procure and maintain in force a policy of life insurance for the benefit of Employee's survivors in the amount equal to the same benefit provided to other executive management employees.
C. City shall pay the Employer contribution and Employee shall pay the Employee contribution on behalf of Employee for his membership in the California Public Employees Retirement System ("CalPERS") as established by state law. As the Employee is considered by CalPERS to be a "Classic member," accordingly, Employee will be covered by the City's agreement with CalPERS, as codified in Govemment Code Section 21354, which provides for a "2.7% at 55" Full Formula benefit; Government Code Section 21574, which provides for a "Fourth Level 1959 Survivor Benefits" allowance; and Government Code Section 20042, which provides for a "One Year Final Compensation" election. Employee shall pay eight percent (8%) representing Employee's share of his CalPERS pension, and one percent (1%) representing the Employer's share of said benefit.
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D. City shall pay the full premium for health, vision, and dental insurance coverage for Employee and his spouse and qualified dependent family members, and the Employee shall be eligible for the balance of executive management employees benefits provided similarly to other executive management employees not otherwise expressly covered by this Agreement.
E. Deferred Compensation. Employee is eligible to participate in the City's 457 Deferred Compensation Plan per Article II, Section 2.01, of the 457 Governmental Plan and Trust ("the Plan") based on his employment status. Employee's participation in the Plan is at his own discretion; however, the City shall pay the maximum allowed by the Internal Revenue Service ("IRS") regulations for a Section 457 plan's contributions limits including the catch-up program permitted for employees over the age of 50, excluding Special 457 three-year catch-up program contributions permitted by the City's plan under IRS regulations. The City shall make such payments to the Employee's deferred compensation account prorated for each payroll period, up to the IRS maximum contribution limits to which the Employee shall be eligible as IRS may adjust annually.
F. Reimbursable Expenses. Employee shall be entitled to be reimbursed for ordinary and customary expenses incurred by Employee in his capacity as City Manager, including out-of- town travel, conferences fees, accommodations, meals and the like, subject to Employee providing receipts or statements evidencing such expenses as required of other City employees per City policies. This shall include membership and participation in events for groups including International City/County Management Association (ICMA), League of California Cities (Cal- Cities), and the California City Management Foundation (CCMF).
G. Leave and Employee Assistance Program. Employee shall also be entitled to holidays, leave without pay, and bereavement leave, and access to the City's Employee Assistance Program at no cost on the same basis as Unrepresented Executive Management Employees and any future change to the holiday or leave benefits provided to City's Unrepresented Executive Management Employees. The City Council shall consider whether it is reasonable and appropriate to grant a similar change to the Employee upon the written request of the Employee.
Section 6. General Terms and Conditions.
A. City shall defend, save harmless, and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Employee's duties as defined in this Agreement. City will compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon for Employee's activities performed within the course and scope of his employment.
B. Entire Agreement. The text of this Agreement shall constitute the entire and exclusive agreement between Parties. All prior oral or written communications, understandings, or agreements between Parties not set forth herein shall be superseded in total by this Agreement. No 6 102
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amendment or modification to this Agreement may be made, except by a written agreement signed by the Employee and the Mayor and approved as to form by the City Attorney.
C. Assignment. This Agreement is not assignable by either the City or Employee.
D. Severability. In the event any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over Parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be illegal or void are wholly inseparable from the remaining portions of this Agreement.
E. Effect of Waiver. The failure of either Party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other Party shall not be deemed a waiver of that term, covenant or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times.
F. Governing Law and Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are in full force and effect as of the date of execution. Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County . Bonding.
City shall bear the full costs of any fidelity or other bonds required of the Employee under any law or ordinance.
Section 8. Modifications.
Any modification to this Agreement must be in writing and signed by both Parties executing this Agreement to be effective.
Section 9. Effect of Waiver.
The failure of either Party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other Party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.
[The remainder of this page left blank for signature formatting purposes.] 7 103
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Section 10. Entire Agreement.
A. Each of the Recitals stated above are incorporated by reference and fully set forth herein.
B. Each Party agrees that this Agreement is valid and shall be binding upon said Party. In the event of Employee's death prior to the expiration of this Agreement or any extension thereof, the heirs at law and executors of Employee shall be entitled to accrued benefits as prescribed in Section 5 and earned and unpaid salary to which Employee would have been entitled. Each Party to this Agreement acknowledges that no representation, inducements, promises or agreements, orally or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied herein, and that no other agreement, statement or promise not contained or referenced in this Agreement shall be valid or binding on either Party. Employee has ten (10) days, following approval by the City, to review and execute this Agreement.
IN WITNESS WHEREOF, the City of South Gate has caused this Agreement to be signed and executed on its behalf by the Mayor and duly attested by the City Clerk, and Employee has signed and executed three (3) copies of this Agreement.
"CITY"
Dated: November 25, 2025 BY:
Maria Davila, Mayor
"EMPLOYEE"
Dated: November 25, 2025 BY:
Robert Houston
APPROVED AS TO FORM:
B7:
Rail F. Salinas, City Attorney
AS13772.0860812 4932-2]67-7435v3
8 104
()lhce of the
SOuth Gate City Clerk. Item No. 10
NOV 20 2025
FILED C'Uy of South Gate
'2-', 2-0p-'- CITY COUNCIL
AG-ENJDA JBI[LL
For the Regular Meeting of: November 25, 2025
Department Director:
Ori i i Department: Public Works
o Cervantes RobHouston
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 2023-13-AC WITH BLACK, O'DOWD AND ASSOCIATES, INC. DBA BOA ARCHITECTURE FOR ADDITIONAL
DESIGN SERVICES FOR ROOF REPAIRS AND IMPROVEMENTS FOR CITY HALL AND FOR THE HENRY C. GONZALEZ MUNICIPAL AUDITORIUM PURPOSE: The City Hall roof is old, worn out, and leaks during heavy rain, making full replacement necessary. During the design process, it was discovered that the existing roof tiles are no longer available, so the project needs to be updated to include a complete new roof instead of partial repairs. Amendment No. 2 to Contract No. 2023-13-AC with BOA Architecture, Inc. will allow the architect to update the design plans and cost estimates to match this new approach.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 2023-13-AC with Black, O'Dowd and Associates DBA BOA Architecture ("Agreement"), to fiind the preparation of design and constniction documents for the (i) City Hall Roof Repairs, City Project 732-ARC and (ii) Henry Gonzalez Municipal Auditorium Roof Project, City Project No. 695-PRK, for an additional amount not to exceed $16,500 and;
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCAL IMPACT: Amendment No. 2 to Contract No. 2023-13-AC is for an amount not to exceed $16,500 and it will be funded with Building and Infrastructure Maintenance (BIM) Funds. The project is fully funded with BIM Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program.
Budget City Hall Roof Project; Henry Gonzalez
Auditorium Rnnf Proiect: Total
- - - el - -
732-ARC
- - - -- - - - --- - -- - - - - - J - - - 5 695-Pa
Agreement N/A $49,900 $49,900
Amendment I $29,800 $66,200 $96,000
Amendment 2 $16,500 N/A $16,500
Total $46,300 $116,100 $162,400
l
105
ANALYSIS: Amendment No. 2 to the Professional Services Agreement with BOA Architecture, Inc. is needed to update the project design based on conditions identified during the bidding phase, The original design called for repairing and replacing only the most deteriorated sections of the roof. However, contractors noted that the existing roof tiles are discontinued and difficult to match. After further evaluation, BOA Architecture determined that the cost difference between partial and full roof replacement was minimal.
Given this, City staff and the consultant agreed that replacing the entire roof is the most practical and cost-effective solution. A full replacement will provide a consistent roof system, extend the building's service life, and reduce future maintenance and leak risks. To implement this change, BOA Architecture must update construction drawings, cost estimates, and specifications. The additional design services total $16,500, as reflected in the proposed amendment.
The original project budget is $900,000 and the revised project budget is estimated at $1,016,500 to account for the expanded scope of a full roof replacement. Staff is currently developing a '[unding strategy to cover the additional cost, which may include reallocating available project savings or identifying supplemental grant or capital improvement funds. A revised budget summary will be presented to the City Council once the strategy is finalized.
BACKGROUND: On January 27, 2025, the City Council approved Amendment No. 1 to Contract No. 2023-13-AC with BOA Architecture, Inc. to prepare design and construction documents for the project. The original scope included localized roof repairs and replacement of only the most deteriorated sections of the building.
On September 23, 2025, the design plans and specifications were finalized, and a Notice Inviting Bids was issued through the City's PlanetBids portal. During the pre-bid meeting, several contractors noted that the existing roof tiles had been discontinued and were no longer readily available, prompting staff and the design team to re-evaluate the localized repair approach.
A subsequent cost analysis showed that the price difference between partial and full roof replacement was minimal. Based on this finding, staff determined that a complete roof replacement would offer greater long-term value by eliminating patchwork repairs, extending the facility's service life, reducing future maintenance needs, and ensuring consistent materials and warranties across the structure.
To implement this revised scope, additional design services from BOA Architecture, Inc. are required to update the construction documents and specifications to reflect a full roof replacement. These updates will ensure accurate cost estimates and bid documents that align with the City's revised project objectives. The proposed amendment in the amount of $16,500 will fund these additional services.
ATT ACHMENTS: A. Proposed Amendment No. 2 (including Exhibit A) B. Amendment No. l*
C. Contract 2023-13-AC*
*Each document is available for review through the Office of the City Clerk.
LC:lc
2 106
Attachment A Amendment No. 2
Agenda Bill 11/25/25 to Contract No. 2023-13-AC
AMENDMENT N0. 2 TO CONTRACT N0. 2023-13-AC FOR
PROFESSIONAL DESIGN SERVICES BETWEEN THE CITY OF SOUTH
GATE AND BLACK, O'DOWD AND ASSOCIATES, INC DBA BOA
ARCHITECTURE, INC
This Amendment No. 2 to Contract No. 2023-13-AC for Professional Design Services ("Agreement") is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and Black, O'Dowd and Associates, Inc. DBA BOA Architecture, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on February 27, 2023 the City Manager approved Contract No. 2023-13-AC with Consultant ("Agreement") for professional services to prepare a comprehensive evaluation and assessment report of the Boy Scout Huts and Girls Clubhouse Roof system at South Gate Park and Civic Center Complex (Civic Center, City Hall and Police Department), as well as to provide services needed to prepare Plans, Specifications and Estimates in the amount of Forty Nine Thousand Nine Hundred Dollars ($49,900);
WHEREAS, on January 14, 2025, the City Council approved Amendment No. 1 to the Agreement in an amount not to exceed Ninety-Six Thousand Dollars ($96,000) to perform additional design services; and
WHEREAS, City and Consultant desire to execute Amendment No. 2 to Contract No. 2023-13-AC for additional professional services for major repairs of the roof system at City Hall, and Henry C. Gonzalez Municipal Auditorium respectively in an amount not to exceed Sixteen Thousand Five Hundred Dollars ($16,500), under the terms and conditions of the Agreement, Amendment No. 1, and Amendment No. 2 bringing the aggregate total of the Agreement, AmendmentNo. 1, and AmendmentNo. 2 to One Hundred Sixty Two Thousand Four Hundred Dollars ($162,400).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" and Exhibit "B" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The total amount of compensation for Amendment No. 2 shall not exceed the sum of Sixteen Thousand Five Hundred Dollars ($16,500) bringing the aggregate total of the Agreement, Amendment No. 1 and Amendment No. 2 to the sum of One Hundred Sixty-Two Thousand Four Hundred Do}Jars
107
Amendment No. 2
to Contract No. 2023-13-AC
($162,400). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement, Amendment No. 1 and Amendment No. 2. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.
1.2.2 The Consultant shall submit to the City a bill of services within 15 calendar days after the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of this invoice.
1.3 TERM OF AGREEMENT. This Agreement will remain in effect through December 1, 2026, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
(emainder of page left blank intentionally.]
108
Amendment No. 2
to Contract No. 2023-13-AC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
Dated:
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAI,)
APPROVE AS TO FORM:
By:
F. Salinas, City Attorney
BLACK, O'DOWD AND ASSOCIATES, INC.
DBA BOA ARCHITECTURE:
By:
Edward Lok Ng, Account Manager
Dated:
5 109
Exhibit A
+[o @M AGorvcemhm"eentcS'eurvrieces
1511 Cota Avenue
Long Beach, CA 90a13
Telephone: 562-912-7900
Telephone: 310-832-2681
www.boaarchitecture.com
Mr. Lorenzo Camargo, EIT Associate Engineer November 4, 2025 City of South Gate, Department of Public Works, 8650 CALIFORNIA AVE, SOUTH GATE, CA 90280 Re: Extra Fee for Architectural Seivices at South Gate City Hall Roof repair project No. 732-ARC Per your email dated October 30, 2025 the City has decided to change course from a partial roof replacement to a now full roof replacement project. Currently, our Construction Documents had been approved at 100%, and BOA provided pre-bid assistance. You have requested us to redesign it to include the entire roofing system to be replaced. You have requested us to revise our drawings and specifications to accommodate this change which results in Addition Scope and our Extra Fee. We are requesting an Extra Fee of $16,500 for this Additional Scope. See our attached itemized Extra Fee spreadsheet for a breakdown.
Scope of Work
Revise all our drawings to redesign the project to include the entire roof.
Incorporate Clark Seif Clark, Inc recommendations.
Revise and add to specs for prep work and roof replacement.
Revise construction cost estimates to reflect the redesign work.
Additional City review submittals and corrections.
Provide additional pre-bid assistance.
Provide construction support for the additional redesign.
If confirmed, our overall fee will be as follows:
Original fee
Extra Fee for entire roof replacement
Total Overall Fee
$ 29,800
$16,500
$ 46,300
If you have any questions, please do not hesitate to contact me personally at (310) 480-7730 cell.
BOA Architecture
Leonardo Arteaga, Senior Project Manager
Casp-055/ ICC Plan Examiner (8088179)
110
EXI HA FEE
Irvine Civic Center Clock Tower Rehabilitation
Change From Lead Encapsulation to Abatement
date: November 4, 2025 Construction Cost Estimate: TB[ prepared by: Leo Arteaga, Casp-055 prepared for: City of South Gate, Lo Construction Cost Estimate: TBD
prepared for: City of South Gate, Lorenzo Camargo
HOURS UNIT HR RATE COST TOTAL
PRE-DESIGN
kick-off meeting to verify scope of work,obtain as-built dwgs. project management, confirm cosUwork plan, coordination, admin. site assessment, as-built measurements & photos
CADD
ARCHITECTURAL SCHEMATIC DESIGN
tower repair and painting design
CADD
3 color renderings
construction cost estimate
I -meeting or coordination with Client
SUB-CONSULTANTS and EXPENSES
structural engineering
electrical, mechanical, or plumbing engineering
expenses for blueprints, photocopies, mailing, mileage, misc.
ARCHITECTURAL CONSTRUCTION DOCUMENTS
CADD revisions
project management
meeting or coordination with Client
specifications in CSI format
construction cost estimate
quality control
clienUbldg dept dept submittal and corrections to comments 0 hrs
6 hrs
0 hrs
0 hrs
0 hrs
0 hrs
0 hrs
0 hrs
0 hrs
30 hrs
8 hrs
6 hrs
10 hrs
4 hrs
4 hrs
10 hrs
150
150
110
110
150
110
110
150
i50
110
150
150
150
150
150
110
ARCHITECTURAL BID & CONSTRUCTION SUPPORT (limited to the amount of hours stated) pre-constructionsupport&meeting 6 hrs 150
projectmanagement, RFlresponse 30 hrs 'l50
constructionsitemeeting 6hrs j50
expenses for blueprints, photocopies, mailing, mileage, misc. o
900
o
o
o
o
o
o
o
o
o
100
900
o
3,300
1,200
900
1500
600
600
1,100
900
4,500
900
o
100
9,200
6,300
NOTES AND RESTRICTIONS
TOT AL NOT-TO-EXCEED FEE $16,500
1. Construction support is limited to amount of hours stated above.
2. BOA will provide blueprints for submittals to Bldg & Safety Dept..
3. The Owner will provide accurate as-built dwgs. & locations of all utilities to extent possible.
4. Client will provide all printing for bidding to contractors as needed.
5. Prepare record drawings based on Contractor's red-lined as-built information.
6. No final site walk for producing a Punchlist of final work. 7 111
Office ot ttqe
Soulli Gate (Jy Clei ia
Item No. 11
NOV 20 2025
FILED Ciffl of South Gate
'1', 20(=r- CITY COUNCIL
AGENDA BULL
Departmetit Director:
For the Regular Meeting of November 25, 202
Department: Public Works
} - CitvManager:
'ArturoCervantes RobHouston
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 2024-57-CC WITH GANNETT FLEMING, INC., FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR THE CONSTRUCTION OF THE TWEEDY MILE COMPLETE STREETS PROJECT, CITY PROJECT N0. 614-ST, FEDERAL PROJECT NO. ATPL- 5257 (039)
PURPOSE: ToapproveAmendmentNo.2toContractNo.2024-57-CC("AmendmentNo.2") with Gannett Fleming, Inc. ("Gannett Fleming") to provide additional construction management and inspection services for the Tweedy Mile Complete Streets Project, extending services through the anticipated construction completion in December 2025.
RECOMMENDED ACTIONS: The City Corincil will consider:
a. Approving Amendment No. 2 to Contract No. 2024-57-CC with Garu'iett Fleming, Inc. ("Agreement"), to fund five (5) days of additional constructionmanagement and inspection services through the completion of constniction for the Tweedy Mile Complete Streets Project, City Project No. 614-ST, Federal Project No. ATPL-5257(039), in an amount not to exceed $13,635.18; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCALIMPACT:ThereisnofiscalimpacttotheGeneralFund. AmendmentNo.2toContract No. 2024-57-CC is in the amount of $13,635.18. It will be :[unded in Prop C Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program. The revised contract amount is $634,690.
ANALYSIS: Construction of the Tweedy Mile Complete Streets Project ("Project") is now substantially complete and progressing toward 'lull closeout, anticipated in December 2025. Under the Agreement, Gannett Fleming was authorized to provide construction management and inspection services based on a 180-working-day schedule. However, as the project advanced, unforeseen site conditions and added construction activities required an additional 5 working days of oversight beyond the original scope.
The schedule extension is supported by key scope changes, including: (a) installation of artificial vines on all trellises; (b) installation of new landscape on new landscape areas; and (c) installation I 112
of city logo at three signalized intersections. These changes increased the level of inspection, coordination, and administration needed through project completion.
To accommodate the extended construction schedule, Amendment No. 2 to the Agreement provides an additional $13,635.18 for 5 additional working days of construction management, inspection, administration, and labor compliance services, extending the total contract duration to 205 working days. This amendment funds continued oversight of remaining project activities through final closeout in December 2025.
BACKGROUND: The Project was designed to improve safety, traffic circulation, landscaping, greening, and beautification along Tweedy Boulevard, from Dearborn Avenue to Dorothy Avenue.
Constntction is now substantially complete, with the improvements delivering enhanced safety, better access to public transit and bicycle facilities, deferred maintenance upgrades, and overall quality of life enhancements. Key project elements include roadway pavement rehabilitation; sidewalk and ADA ramp improvements; enhanced crosswalks, including four with flashing lights; traffic calming features such as curb extensions, mid-block bulbouts, and upgraded signage; as well as new street furniture, upgraded bus stops, landscaping, sharrows, bike racks, and bollards.
On July 9, 2024, the City Council approved Contract No. 2024-57-CC with Gannett Fleming for construction management and inspection services related to the Project. The approved contract amount was $551,900, based on a construction schedule of 180 working days.
On August 12, 2025, the City Council approved Amendment No. 1 with Gannett Fleming for construction management and inspection services related to the Project. The approved Amendment No. l was $69,155, based on a consttuction schedule of 20 additional working days, for a total of 200 working days.
Following the start of construction activities, additional work was required to complete the Project.
This included installation of artificial vines on all trellises, installation of landscaping on new landscape areas and installation of city logo at three signalized intersections. These changes were outside the original project scope and beyond the control of Gannett Fleming, whose role was to administer the construction contract, not to perform the construction work itself.
As a result of the added scope, the construction schedule was extended by 5 working days, increasing the total duration from the amended 200 working days to 205 working days. These additional days were not accounted for in the original construction management contract, or ArnendmentNo 1. As such, AmendmentNo. 2 to the Agreement provides an additional$l3,635.18 to cover the extended 5 working days of services.
Construction began on August 26, 2024, and is scheduled for final completion in December 2025.
ATTACHMENTS: A. ProposedAmendmentNo.2(includingExhibitA) B. Amendment No. I
C. Contract No. 2024-57-CC*
*Each document is available for review through the Office of the City Clerk.
JL:lc
2 113
Attachment A
Agenda Bill 11/25/25
Amendment No. 2
Contract No. 20a57-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2024-57-CC FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR
THE TWEEDY MILE COMPLETE STREETS PROJECT, CITY PROJECT NO. 614-ST, FEDERAL PROJECT NO. ATPL-5257 (039), BETWEEN THE
CITY OF SOUTH GATE AND GANNETT FLEMING, INC
This Amendment No. 2 to Contract No. 2024-57-CC for the Construction Management and Inspection Services for the Tweedy Mile Complete Streets Project, City Project No. 614-ST, Federal Project No. ATPL-5257 (039) ("Amendment No. 2") is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and Gannett Fleming, Inc. a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on July 9, 2024, the City Council approved Contract No. 2024-57-CC with Consultant ("Agreement") for the Tweedy Mile Complete Streets Project, City Project No. 614- ST, Federal Project No. ATPL-5257 (039) to remain in effect through and including completion of the Scope of Services, in the amount of Five Hundred Fifty-One Thorisand Nine Hundred Dollars ($551,900). On August 12, 2015, the City Councial approved Amendment No.l in the amount of Sixty-Nine Thousand One Hundred Fifty-Four Dollars and Ninety Cents ($69,154.90) for additional engineering, construction management and inspection services; and WHEREAS, the City and Contractor/Consultant desire to execute Amendment No. 2 to the Agreement extending the term to remain in effect through and including completion of the Scope of Services, in an amount not to exceed Thirteen Thousand Six Hundred Thirty-Five Dollars and Eighteen Cents ($13,635.18), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. 2 to a total sum of Six Hundred Thirty Four Thousand Six hundred Ninety Dollars and Eight Cents ($634,690.08).
NOW, THEREFOR, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing. 1,2 COMPENSATION. The amount of compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed Thirteen Thousand Six Hundred Thirty-Five Dollars and Eighteen Cents ($13,635.18).
Page I of 2
114
Amendment No. 2
Contract No. 20a57-CC
EFFECT OF AMENDMENTS.
Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto shall remain in full force and effect. Without limiting the generality of the foregoing, the Agreement shall remain unchanged during the term of the Agreement as extended by Section 1 above. Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.
C .=U[,IFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also laiown as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's . Office prior to the approval of this Amendment.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
ATTEST:
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
Dated:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY:
F. Salinas, City Attorney GANNETT FLEMING, INC.:
B7:
Edward Durazo, CCM, Vice President
Dated:
115
Exhibit "A"
15345 Fairfield Randi Road
Suite 140
Cl'iino Hills, CA 91709
gannetltlcining.com
May 30, 2025
City of Socith Gate
Attn: Jose Loera
City Traffic Engineer
8650 Califori'iia Avenue
Sobitl'i Gate, CA 90280
Subject: Tweedy Mile Cotnplete Street Improvement Project (No. 614-ST) - Gai'inett Fleming Contract Amendi'i'ient Reqciest
Dear Mr. Loera,
As a follow up to previous discussions, Gannett Flen'iing is formally requesting an amendment to our Tweedy Mile constructioi'i managen"'ient and inspection contract to inciaease the budget. You will find tlie breakdown of costs ai'id services for this reqbiest below.
Tlie i-easons for the amendment i-equest and increase to tlie budget are as follows:
1. 20 Days added to the construction contract and scliedrile, May 05-May 30, 2025, a. Steve Quezada - Construction Management and Closeout, May 05 to Jurie 13, 2025 b. JOlln TonarelY/Dave Cooper - Constructiori Inspection, Mac 05 tO June 13, 2025 Gannett Fleming - Steve Quezada - CM from May OS throuqh May 30, 2025:
May 05-09, 2025 (19 hocirs) x ($276.67)= $5,256.73
May 12-16, 2025 ('l1 liours) x ($276.67)= $3,043.37
May 19-23, 2025 (15 lioui-s) x ($276.67)= $4,150.05
May 26-30, 2025 (19 liours) x ($276.67)= $5,256.73
$17,706.88
Gannett Fleming Steve Quezada - Project Closeout from June 2-13, 2025:
Jui'ie 2-1 3, 2025 (40 liocirs) x (!276.67)= $11,066.80 116
Gannett Fleming - John Tonarely/Dave Cooper - Inspection from May OS tmouqh June 13, 2025:
May 05-09, 2025 (40 liocirs) x (S21142)= j8,456.80
May12-16, 2025 (40 liocirs) x ($211.42)= $8,456.80
May 19-23, 2025 (33 liours) x ($211.42)= $6,976.86
May 26-30, 2025 (30 hours) x ($211.42)= $6,342.60
June 02-06, 2025 (24 hours) X (S211.42)= S5,074.08
June 09-13. 2025 (24 hours) x ($2'l1.42)= S5,074.08
$40,381.22
Original Budget
Total Budget Amendmei'it Increase
- !!,551,900.00
- $ 69,154.90
Final Revised Budget - $621,054.90
Please let me know if you have any questioi"is.
Sincerely,
Edward Dcirazo
Regioi'ial Managei; Gannett Fleming, Inc.
12 117
CITY OF SOUTH GATE
PUn LIC D[iPARTAilENT
CONTRACT/PO CHANGE ORDER
t'gl orl
Cll,INGE ORWR li
PROJECTTITLKi
CONTRACT t!i
CONTII,tCT'OR:
Tweady Mile Complete Slieels Projeci
202,1-57-CC
Ghnnati Flaniing, liic
Cl'rY PROJECr #i
PURCIIASE ORDER di
CHANGE REQUE8TED IlYi
DATEOFREPORTi
C[P No. 614ST
000869g
Josc Locrii
91 I 51;!0:5
Cost
';alendar
Diivg
Originsi ciimract/Pa ninount: S 551,900.00 tgo
Previous Change Orders iiinouiu: S 69.154.90
Tliis Cliiuige Oi'tler amoiint: $ 13,635.18 10
Total increase to coiili'ncl (all cliange orders) to daie: $ 82,790.08 Revised iotiil Contract ainount: $ 63,f.690.08
Percen(age of toial incrcasc (or dccrcasa) io coiiiraci amoiini to date: ii ,. 15%
r)ESCRIPTlONOFCHANGEORDER11'ORkaTOB[PERFORMET)-EST[MATEOF0UANTlfi[SiANDPR(CESTOBEt!11D; . - - : !'. i-' : J a, .; -", , , " " , ' _' 1'-, ' - . Qha0ge'iffi'BJd Item.Qpant!tis " . a. " ,". ' a a.-: a ' _. - .. - . ." '-. = _ - . l . _= l tem fl Detailcil dcscri1+lioii
Cantriict
Ouantitv
Previous
Cbange
Orders
Quanti+v
THIS Chiingii
Ori!ei's
Quirntitv
Tiitnl Adjusted
Contract
Quantity Unit Unit Cost
Chiinge Ortler
Cost
Time
Extension
Working
Days
l Additiotial mspection services S,5519(10.00 S 69,154.9[1 S 13,6'3S.18 634_69D.Oa N/A N/A S13.61!i.l8 l kl Total Cosli 513,635.}8 -10
Approval Recoininended by:
Jose Locra, T.E., Prqiect Mnnnger
Approved by:
Arhim Cervnnlcs, P.E.. Atsistii+ii City )vliiiiiiBer/Direalot of Ptiblia Workx Date: 9/15/2025
Date:
Approved by:
DireclarofAdminislrnlive Ssi'vices
Date:
118
u" ?:':
15345 Fairfield Ranch Road
Suite 140
Chino I-lillsi CA 91-/09
gannettfleming.com
September 9, 2025
City of South Gate
Attn: Jose Loera
City Traffic Engineer
8650 California Avenue
South Gate, CA 90280
Subject: Tweedy Mile Complete Streetlmprovernent Project (No. 614-ST) - Gannett Fleming Contract Amendment Request No. 2
Dear Mr. Loera,
As a follow up to previous discussions, Gannett Fleming is formally requesting an amendment to our Tweedy Mile construction management and inspectiori contract to increase the budget. You will find the breakdown of costs and services for this request below, The reasons for the amendment request and increase to the budget are as follows:
1. AdditionalinspectionworkduetodefectswiththeRectangularRapidFlashin@Beaconswhich had to be replaced and reinstalled. Additional inspection due to incorrect roadway signage which had to be removed and reinstalled. These inspection costs will be reimbursed back to the city from the contractor payment, due to the work occurring after the completion date of the project.
2, Additional inspection/CM time to be added due to the city's request for additional work to install the city logo onto the asphait pavement, at three (3) intersection locations. The requested hours involve 3 days ofinstallation of the city logos per the contractors submitted costs to complete the work which has been approved by the city.
Gannett Fleming - John Tonarely - Inspection from August 14 through August 18,, 2025:
Augustl4, 2025 (8 hours) x ($21 1.42)= $'i,691.36
Augustl5, 2025 (4 hours) x ($211.42)= $ 845.68
August IS, 2025 (8 hours) x ($2alal.42)= $"l,69al.36
$4,228.40
119
A" ?ff:';e
Gannett Fleming Steve Quezada - CM from August 14 through September 9, 2025:
August 14, 2025 (2 hours) X ($276.67) = $ 553.34
August 15, 2025 (2 hours) x ($276.67)= $ 553,34
Augustl8, 2025 (2 hours) x ($276.67)==- $ 553.34
September 9, 2025 (4 hours) x (276.67)- $1,106.68
$2,766.70
Gannett Fleming - Steve Quezada - Anticipated CM/Inspection Additional Work:
Anticipated September/October 2025 (24 hours) x ($276.67)= $6,640,08 $6,640.08
Total Budget Amendment No. 2 Request= fd3,635.18
Original Budget
Approved Amendment No. 1 Increase
Proposed Amendment No. 2 Increase
- $551,900.00
- $ 69,154.90
- $ 13,635.18
Final Revised Budget - $634,690.08
Please let me kiiow if you have any questions.
Sincerely,
Edward Durazo
Regional Manager, Gannett Fleming, Inc.
120
Attachment B
Agenda Bill 11/25/25
Amendment No. 1
Contract No. 202457-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2024-57-CC FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR
THE TWEEDY MILE COMPLETE STREETS PROJECT, CITY PROJECT N0. 614-ST, FEDERAL PROJECT NO. ATPL-5257 (039), BETWEEN THE
CITY OF SOUTH GATE AND GANNETT FLEMING, INC
This Amendment No. l to Contract No. 2024-57-CC for the Constnuction Management and Inspection Services for the Tweedy Mile Complete Streets Project, City Project No. 614-ST, Federal Project No. ATPL-5257 (039) ("Amendment No. 1") is made and entered into on August 12, 2025, by and between the City of South Gate, a mrinicipal corporation ("City"), and Gannett Fleming, Inc. a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, on July 9, 2024, the City Corincil approved Contract No. 2024-57-CC with Consultant ("Agreement") for the Tweedy Mile Complete Streets Project, City Project No. 614- ST, Federal Project No. ATPL-5257 (039) to remain in effect through and including completion of the Scope of Services, in the amount of Five Hundred Fifty-One Thousand Nine Hundred Dollars ($551,900); and
WHEREAS, the City and Contractor/Consultant desire to execute Amendment No. 1 to the Agreement extending the term to remain in effect through and including completion of the Scope of Services, in an amount not to exceed Sixty-Nine Thousand One Hundred Fifty-Four Dollars and Ninety Cents ($69,154.90), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. I to a total sum of Six Hundred Twenty One Thousand Fifty-Four Dollars and Ninety Cents ($621,054.90).
NOW, THEREFOR, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The amount of compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed Sixty-Nine Thousand One Hundred Fifty-Four Dollars and Ninety Cents ($69,154.90).
/O121
Amendment No. 1
Contract No. 202457-CC
2. EFFECT OF fflNDMENTS.
Bxceptas eypresslyameirdedheireiti, all other terms and conditions of the Agreeme)nt and ifs Amendments, Attachtnents and Exhibits attached hereto shail remain in full force and eSffeat, Without lintiting the generality of the' foregoing, me Agreement shal'l remain uncharxgedduringietermoftTheAgreementasexf€naedbySectionl above.Furthetmore, City reserves the rightto augment orreduce the scope ofwork as City.deems rieCeSSai7
3. CALIFORNIA IE ACT - STAIEMENT, In aCc<yrdance with Caliroyr)iQ-9B !439 exten46d G.ovetntnent-.Code 8ectfon 84308, @lso known,as ffie "Levine Acts" a fi!ed,ofpglitieol qoutri3:iutioons totaling more'a'4an %o hun4rea :a%
for three (3) monti following the datei a fine,l dec'ihsieo'-nMc'o3nOcuegrnih"g";!Q'@2Aamctonb'as"baaeend made. Tffiere-fore, thq (jity reqlJ:95 ffiaj Coitsu[tatit fill out the Califorhia Levine Act Disclo'sure Statenientform availablei onthe City w.ebsite andsubmifit'to the (,ity CJerk's Office priorto the approval ofthis At,en&nent,
IN WITMEgS' WHE:l'FzOF, the ParThes herefo have caused this Amendment No, I to be executm'mdattemsdby theirrespecfiveofficeis b6j6utito duly authoied, ATTEST:a
B)7:
Yodit eity Clerk
APPROVJflD A8TO FORM:
F. Salinqs, City Attorney
(,'TY OF SOUTH GATE:
Datea; Orl/4!6=2-S=
GANNETT FLEMmG, INC.:
B'y: Edw&icePresident
Dated: ')-P4'2ri}'>
122
Office of the
South Gate Crty Clerli Item No. 12
NOV20 2025
FILED
'2'. qr-"> Ciffl of South Gate
CITY COUNCIL
AG-ENIDA P)TLL
Department Director:
For the Regular Meeting of: November 25 202
f;)7iginafing Department: Public Works
Ao CervAntes Rob Houston
SUBJECT: AMENDMENT N0. 1 TO CONTRACT N0. 2023-111-CC WITH w.c.
ZIMMERMAN ENGINEERING, INC., FOR TRAFFIC SERVICES
PURPOSE: To approve Amendment No. 1 to the Agreement for Traffic Engineering and Staff Augmentation Services with W.G. Zimmerman, to provide support to the Traffic Engineering Section.
RECOMMENDED ACTION: The City Council will consider:
a. Approving Amendment No. l to Contract No. 2023-111-CC with W.G. Zimmerman Engineering, Inc., to provide traffic engineering and staff augmentation services for an additional one-year term, for an amount not to exceed $1 70,000; and b. Authorizing the Mayor to execute Amendment No.l to Contract No. 2023-111-CC in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact on the General Fund. Amendment No. I to Contract No. 2023-111-CC is in the amount of $170,000 and will be funded as summarized below.
Agreement CIP and LR
Funds
Development
Fees
Encroachment
Permit Funds
Total
ContractNo. 2023-111-CC (Year 1) $130,000 $20,000 $20,000 $170,000 Contract No. 2023-111-CC (Year 2) $130,000 $20,000 $20,000 $170,000 Amendment No. I (Year 3) $130,000 $20,000 $20,000 $170,000 Total $390,000 $60,000 $60,000 $510,000
ANALYSIS: The City Transportation and CIP Division Manager oversees the Traffic Engineering Section as well as Capital Improvement Project Engineers in the Engineering Division. He is responsible for Capital Improvement Program project management, development, and the Public Works counter operations, in addition to perfornning traffic engineering functions. Under Contract No. 2023-111-CC, and to meet City and customer demands for service, the Public Works Department (Department) utilizes staff augmentation services for traffic engineering and support. Given the current demand, staff is in need of 20 hours of weekly service from a qualified Traffic Engineer to support traffic service requests and CIP projects, development and encroachment permit reviews and plan check, as well as special 123
projects that may arise. Such provides the resources to complete the necessary reviews, in a timely fashion, to avoid delays.
On August 8, 2023, the City Council approved Contract No. 2023-111-CC with W.G.
Zimmerman Engineering, Inc. in the amount of $340,000. The two-year contract, with an option for a one-year extension, provides traffic engineering and related technical services to support the City's roadway network. Amendment No. 1 extends these services for an additional 12 months, on an as-needed basis and billed at approved hourly rates, in the amount of $170,000.
BACKGROUND: The City operates an extensive roadway network that provides access to local and regional destinations. With approximately 125 miles of roadway, South Gate experiences millions of vehicle trips annually. The General Plan's Mobility Element establishes goals to reduce congestion, improve mobility and safety, and enhance transit and bicycle facilities. The Public Works Department is primarily responsible for achieving these goals through the planning, design, construction, operation, and maintenance of the City's roadway infrastructure. To fulfill these responsibilities and ensure compliance with federal, state, and local regulations, the Traffic Engineering Section relies on specialized consulting services.
Accordingly, the City requires ongoing traffic engineering support to assist the Engineering Division in managing the roadway network.
W.G. Zimmerman Engineering, Inc. has successfully provided traffic engineering support to the City for the past two years. The original contract was awarded through a competitive selection process in which W.G. Zirnmerman Engineering, Inc. received the highest ranking based on the established evaluation criteria. This amendment seeks to extend the contract for an additional one-year term to ensure continuity of services.
ATTACHMENTS: A. Proposed Amendment No. I
B. Contract No. 2023-111-CC*
"Each document is available for review through the Office of the City Clerk CDH:lc
124
Attachment A
Agenda Bill 11/25/25
Amendment No. I
Contract No. 2023-111-CC
AMENDMENT NO. l TO CONTRACT N0. 2023-111-CC FOR TRAFFIC
ENGINEERING AND ST AFF AUGMENT ATION SERVICES BETWEEN THE CITY OF SOUTH GATE AND W.G. ZIMMERMAN ENGINEERING, INC.
This Amendment No. 1 to Contract No. 2023-111-CC for Traffic Engineering and Staff Augmentation Services ("Amendment No. 1") is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and W.G. Zirnmerman, Inc., Inc. a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on August 8, 2023, the City Council approved Contract No. 2023-111-CC with Consultant ("Agreement") for Professional Services for Traffic Engineering and Staff Augmentation Services, in the amount of Three Hundred Forty Thousand Dollars ($340,000); and WHEREAS, the Agreement allows for a one year extension with approval of the City Council.
WHEREAS, the City and Consultant desire to execute Amendment No. 1 to the Agreement extending the term for one year to August 8, 2026, in an amount not to exceed One Hundred Seventy Thousand Dollars ($170,000), for services identified in the Exhibit A (of original agreement) attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. 1 to a total sum of Five Hundred Ten Thousand Dollars ($510,000).
NOW, THEREFOR, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The amount of compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed One Hundred Seventy Thousand Dollars ($170,000.00).
125
Amendment No. l
Contract No. 2€)23-111-CC
2. EFFECT OF AMENDMENTS.
Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto shall remain in full force and effect. Without limiting the generality of the foregoing, the Agreement shall remain unchanged during the term of the Agreement as extended by Section 1 above. Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.
3. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of tis Amendment.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
ATTEST:
B7:
Dated:
Maria Davila, Mayor
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney W.G. Zimmerman Engineering, Inc.:
By:
Bill Zimmerman, Principal/CEO
Dated:
4 126
Exhibit A of Original Agreement 2023-111 -CC
127
June 1, 2023
City Clerk's Office
An"N: Arturo Cervantes, PE
Assistant City Manager/Director of Public Works
City of South Gate
8650 California Avenue
South Gate, CA 90280
Subjd RequestforProposalforTrafflcEngineeringandProjedManagementServim Dear Mr. Cervantes:
We at W.G. Zimmerman Engineering Inc. (WGZE) are very excited to submit our proposal to provide Traffic Engineering and Project Management Services to the City of South Gate. This enthusiasm will contin ue as we perform work for the City of South Gate. We are a "S" Corporation, as well as a certified Small Business Enterprise (SBE) by the State of California, and a full-service Transportation/Traffic/Civil Engineering firm, recognized by Local, State, and Federal Agencies for providing quality professional engineering services.
As a focused and solely public-agency-serving civil and transportation engineering firm established in 1995, our company's mission is To provide civ/4 transporht/on, and traffic eng/neeringserv/cm as well 88 pro/eCtmanagement and Staff augmenbtiOn SerV/CeS TO 888/at pubfiC agenCieS aCh/eVe their goals'. We are uniquely qualified to provide the City of South Gate Traffic Engineering and Project Management Services since we have real and relevant experience directly applicable to this service.
Our experience is very diverse, we have served as contract City Traffic Engineers, City Engineer, Interim Public Works Directors, City Project Managers, Staff Support, and City Construction Inspectors.
As the proposed Traffic Engineer, I bring over 30 years of traffic and transportation experience to the City Of SOuth Gate. MY experience includes acting aS the City TraffiC Engineer far the CitieS Of Signal Hill, La Mirada, and Seal Beach as well as the Interim City Engineer for the City of Norwalk.
Please address all correspondence concerning this proposal and items requiring contractual authority to my attention at the following address:
Bill Zimmerman, PE, TE, PTOE
President / CEO
Cell: 714-412-1597
E-mail: [email protected]
W.G. Zimmerman Engineering, Inc.
7812 EdingerAvenue, Suite 302
Huntington Beach, CA 92647
714-799-1700 I 714-333-4712fax
I am the authorized signature tO contractually bind Of W.G. Zimmerman Engineering. We look forward to discussing our qualifications in person. If you have any questions, please do not hesitate to contact me at 714-799-1700 ext. 100.
Respectfully submitted,
w.e. Zimmerman Engineering, Inc.,
Bill Zimmerm , PE, TE, PTOE
President
7812 Edinger Avenue, Suite 302, Huntington Beach, CA 92647 T: 714-799-1700 i F: 714-333-4712 iwww.wgze.com
128
Table of Contents
1 - t(in1FAr!!' OVf:nVl[M
1.1 Histoiy and Structure 1
1.2 Financial Status 1
2 - FIRM QUALIFICATION AND
2.1 Firm's Experience 2
2.2 Similar Work Experience 2
2.3 Relevant Project Experience. 3
2.4 Project References 6
3 #PROJECTSTAFFINGANDOR(!NIZAnON 7
3.1 Project Manager / Firm Representative 7
3.2 WGZE Staff 8
3.3 Staff Availability and Resumes 8
4 - PROJE(T APPROACH 11
4.1 Tasks Associated with Capital Improvement Projects (CIP) 11
4.2 Tasks Associated with Traffic Operations and Analysis 12
4.3 Tasks Associated with Traffic Safety 13
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1- COMPANY OVERVIEW
W.G. Zimmerman Engineering, Inc. (WGZE) is a certified Small Business Enterprise (SBE) specializing in full-service traffic / civil / transportation engineering since the company's inception in 1995. The company's mission is: "Toprov/dequal%traffic, transpormtionandciv/lengineeringservicmto lowlagencim, usingcommuni0rmfe7andmtisfact/onasourmeasurmofsuccess."WGIE specializes in:
Traffic / Transportation Engineering
Civil Engineering
Municipal Engineering
Project Management
Staff Augmentation
Funding Management
Since the firm's inception, WGZE has or currently provides on-call civil/traffic/transportation services to various Southern California which include the cities of: La Mirada, Signal Hill, Norwalk, Downey, Thousand Oaks, Mission Viejo, Seal Beach, Stanton, Orange County Transportation Authority (OCTA), Western Riverside Council of Governments (WRCOG). The firm's founder, Bill Zimmerman, brings over 30 years of experience to the City. His experience includes working with various agencies for Contract City Traffic Engineer, roadway and intersection widenings, roadway reconstruction, off/on- ramp design, regional traffic signal coordination, traffic signal design, fiber optic communication design, traffiC signal management syStemS, traffiC COntrOl, signing and striping plans, and funding management.
The Company was established in 1995 as a Sole Proprietorship and formalized as an "S" Corporation in 1999 in the State of California. Our contact information is provided below:
Corporate Offim: W.G. Zimmerman Engineering, Inc.
Firm President / CEO: Bill Zimmerman, PE, TE, PTOE
7812 Edinger Avenue, Suite 302
Huntington Beach, CA 92647
Phone: 657-845-9500 direct line l Fax: 714-333-4712
Email: w@[email protected]
Website: [email protected]
WGZE is certified as a Small Business Enterprise (SBE) by the State of California and various California Agencies including the LACMTA, Part Of LOng BeaCh, OCTA, and Caltrans. The firm's founder, Mr. Bill Zimmerman is a licensed Civil and Traffic Engineer. His experience in providing On- Call Engineering Services will be an asset to the City of South Gate. Our current staff level is comprised of 10 employees ranging from engineers, technicians, and administrative staff members.
W.G. Zimmerman Engineering, Inc. is a financially stable company with twenty-eight years (28) of providing civil, and traffic / transportation engineering solutions to local agencies. The firm credits its financial strength tmough Our implemented project management program to track budgets and deliverables.
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130
2 FIRM QUALIFICATION AND EXPERIENCE
W.G. Zimmerman Engineering has provided "On-Call" and Project Specific Consulting Services to local agencies. We have an outstanding reputation for immediately respondingto agency issues or emergencies such as traffic signal systems, legal depositions, neighborhood and community meetings, neighbOrhOOd traffiC management programs, traffiC Safety and commission meetings, and funding assistance. W.G. Zimmerman Engineering, Inc. offers the following services:
La Mirada
The WGZE Team is uniquely qualified to provide On-Call Traffic Engineering Services to the City of South Gate. As Contract Traffic Engineers for local agencies, we are responsible for traffic signals and maintainingtraffic signal systems, signal timing, traffic studies, warrant analysis, traffic calming programs, bikeways, parking lots, municipal projects, public workshops, community meetings, roadway and intersection design, funding
management, Caltrans coordination, plan review for development projects, traffic impact analysis reviews, traffic impact analysis reports, project management, and construction management and utility coordination. Since we work directly for cities as traffic engineers, we have firsthand knowledge of the potential issues which allows us to quickly respond with solutions to any possible problem that might occur. Since our work is entirely with local agencies, we understand the commitment to the City of South Gate in protecting public health and safety.
Seal Beach
WRCOG
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131
The following lists of projects are a selected listing of similar projects and do not represent the full capabilities of W.G. Zimmerman Engineering.
fflffl
TRAFFIC ENGINEERING SERVICES
SIGNAL HILL, CA
Serves as City Traffic Engineer and as-needed traffic engineering services which include: city-wide signing and striping plans, speed zone studies, traffic studies, plan and study review, development coordination, traffic signal plans, roadway alignment plans, traffic signal coordination and timing plans, Caltrans Coordination, city
representative, Federal and State grant funding
applications, and grant funding management.
* Traffic Signal Timing and Coordination
* Traffic Signal Communication Design
* Discovery Park Parking Analysis
* City-wide Circulation Analysis
* City-wide speed survey (2004, 2009, 2016, 2021) * 23rd Street One-way to Two-way Street Conversion @ Traffic Control Plan Review
* TrafficStudiesReviewincludingVMTAnalysis
* Support for Neighborhood Traffic Claiming
OWNER NAME
City of Signal Hill
2175 Cherry Avenue
Signal Hill, CA 90755
CONT ACT
Thomas Bekele, PE
Director of Public Works
562-989-7355
[email protected]
YEAR
2004 - Present
KEYSTAFF
Bill Zimmerman
Christopher Cordero
Michael Brust
Antonio Magaria
Jonathan Bui
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/O
132
ON-CALL TRAFFIC ENGINEERING SERVICES
SEAL BEACH, CA
Our On-Call Traffic Engineering Services includes; represent the City as Traffic Engineer, traffic engineering, municipal engineering, traffic studies, City-Wide Speed Zone Studies, traffic signal management, stop sign warrants, traffic calming programs, traffic signal warrants, funding application/management, Consultant
Management, City Council and Planning Commission
attendance, and public forum/workshop attendance.
* College Park West Neighborhood Traffic Calming
* McGaugh Elementary School Traffic Calming
* Safety Investigation and analysis
@ Ocean Avenue Boardwalk Bike/Pedestrian Facility
Signing and Striping
* Rossmoor Shopping Center Development
* Bixby Retail Development
* 4th Street and Central Avenue Traffic Circle
* 5th Street and Marina Drive Roundabout
* Gateway Commercial Development
* PCH and 2nd Street Development Mitigation
Measures
* Beach ParkingAnalysis
OWNER NAME
City of Sea( Beach
211 8th Street
Seal Beach, CA 90740
CONT ACT
Iris Lee, PE
Director of Public Works
562-431-2527 x 1322
ilee@sealbeachca.@ov
YEAR
1996 - Present
Key Staff
Bill Zimmerman
Christopher Cordero
Michael Brust
Antonio Magaria
Jonathan Bui
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It
133
ON-CALL TRAFFIC ENGINEERING
LA MIRADA, CA
Serves as City Traffic Engineer and as-needed engineering services which include: city-wide signing and striping plans, speed zone studies, traffic studies, plan and study review, development coordination, traffic signal plans, roadway alignment plans, traffic signal coordination and timing plans, Caltrans Coordination, city representative, Federal and State grant funding applications, project and grant funding management.
Projects:
* lmperialHighwayCorridorTrafficSignalUpdateatFirst
Street and Biola Avenue
* Ratliff Street and Woodridge Avenue Stop Sign
Warrant
@ Mayes Drive and Golden Laiileiii Road Traffic Calming Analysis
* Rosecrans Avenue and Castello Road Sight Distance Analysis
* Firestone Boulevard Striping Plan
OWNER NAME
City of La Mirada
15515 Phoebe Avenue
La Mirada, CA 90638
CONTACT
Mark Stowell. PE
Director of Public Works
562-902-2385
mstowell@citvoflamirad
YEAR
2022 - Present
Key Staff
Bill Zimmerman
Christopher Cordero
Michael Brust
Antonio Magaria
Jonathan Bui
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134
Provided below are W.G. Zimmerman Engineering, Inc. Agency References. Additional references are available.
w.e. ZIMMERMAN ENGINEERING, INC. REFERENCES
Agency Contad Telephone/ E-Mail Description ofServices Glen w.c. Kau,
City of Norwalk City Engineer
(562) 929-5719
gkau@norwalkca.@ov
Interim City Engineer
Services
City of Downey
Edwin Norris,
Interim Public
Works Director
(562) 904-7109
[email protected]
On-Call Civil & Traffic
Engineering Services
City of Signal
Hill
Thomas Bekele,
Director of
Public Works
(562) 989-7356
tbekele@[email protected][
On-Call Civil & Traffic
Engineering Services
City of Seal
Beach
Iris Lee,
Director of
Public Works
(562) 431-2527 x 1321
[email protected]
On-Call Civil & Traffic
Engineering Services
City of La
Mirada
Mark Stowell,
Director of
Public Works
(562) 902-2385
[email protected]
On-Call Traffic
Engineering
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135
3 PROJECTSTAFFING ANDORGANIZATION
W.G. Zimmerman Engineering's Project Manager and Firm Representative will be Mr. Bill Zimmerman, PE, TE, PTOE. He has over 30 years of experience in providing on-call services to local agencies. Recently, Mr. Zimmerman served as the Interim City Engineer for the City of Norwalk over the past 5 Years. As the City Engineer, he was responsible for managing the CIP from Design to Construction. These projects included the roadwaywidenings, intersection widenings, pavement rehabilitation program, traffic signal upgrades and operations, METRO funding, and ROW acquisitions.
Exbens/ve LomlExperienz w/h Publ/c&Prhebe Cfienh
His on-call experience includes working with the cities of Norwalk, Downey, Pasadena, South Pasadena, La Mirada, Long Beach, Cypress, Signal Hill, Seal Beach, Westminster, Garden Grove, Newport Beach, Irvine, Anaheim, Fullerton, Yorba Linda, Mission Viejo, Lake Forest, Norco, Lake Elsinore, and Chino. In addition, the Los Angeles Flood Control District, Orange County Flood Control district, OCTA, METRO, WRCOG, and Norwalk Transit. Many of these on-call contracts included roadway design, traffic signal design, turn-out bays, storm drain facilities, ROW acquisition, funding, and staff support.
PmJectManagementp0r/e
Mr. Zimmerman began his career designing and producing bid documents for traffic signals, freeways, roadways, storm drain systems, water and sanitary sewer systems, and construction inspections. This experience has given him a strong knowledge base on managing projects from a state, federal, and local level. As a Project Manager, he is "Hands-on" and is intimately involved in the project design, including lending a hand in the design, writing specifications, and developing cost estimates. His belief is that the more information provided to staff, the better the project understanding and the better quality of product.
RecentRelevant Work
Currently, Mr. Zimmerman serves as the "As-Needed" City Traffic Engineer to the cities of Signal Hill and Seal Beach and previously served as interim City Engineer to the City of Norwalk along with providing staff support to various Southern California Agencies on an "As-Needed" basis. In addition, he is providing design review to Orange County Transportation Authority, Western Riverside Council of Governments, Seal Beach (OC405 Freeway Widening), and development projects within Signal Hill and Mission Viejo; as well as, support to the City of Norwalk.
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136
Mr. Christopher Cordero, PE Will represent ttie W.G. Zimmerman Engineering Team aS the Senior Project Engineer for this contract. Mr. Cordero has over twenty years of experience in civil, transportation, traffic, and municipal engineering projects. He has worked on a variety of roadway rehabilitation projects, bikeways (Class I and 11), intersection widening, roadway widening, drainage projects, and traffic related projects. His experience includes; pavement deSign, signing and striping plans, traffic staging plans, bridges, retaining walls, hydrology and hydraulic reports, drainage design, intersection widening, traffic signal operations, traffic signal design, and Caltrans PS&E.
Mr. Michael Brust will be the WGZE Team's Project Engineer. Mr. Brust has over 7 years of experience as a Project Engineer at WGZE. Projects he has worked on include Westminster Residential Area Improvements, Stanton Citywide Improvement Projects for fiscal years 2013-14 and 2014-15, Santa Rosalia Roadway Improvement Project for the City of Stanton, Bridge Retrofit and Roadway Improvements for the City of Huntington Beach, Survey and Legal Descriptions for Foster Channel in the City of NOrwalk, provide On-Call traffiC engineering assistance far the City Of Signal Hill, and interim inspection services for the City of Carson.
Mr. Antonio Magafia will serve as a Senior Design Engineer for this contract. Mr.
Magaria has 6 years of experience as a Senior Design Engineer. His projects include:
traffic studies, roadway design, traffic signal plan reviews/design, and traffic synchronization project management.
Mr. Jonathan Bui, EIT Will Serve aS a Design Engineer far thiS contract. Mr. Bui has O.5 years of experience as a Design Engineer. His projects include: traffic studies and roadway rehabilitation.
W.G. Zimmerman Engineering proposes
two Key Staff Members: Bill Zimmerman
as Project Manager and Christopher
Cordero as Senior Project Engineer.
Michael Brust, Antonio Magaria, and
Jonathan Bui will provide support as
needed.
KeyStaff Role Availability
Bill Zimmerman Traffic Engineer 40o*
Christopher Cordero
Senior Project
Engineer
50o/o
Our prOjeCt manager and all ke)/ Staff aSSigned tO thiS prOjeCt Will remain tt1roughout the prOjeCt and will not be changed during the course of the project unless otherwise approved by the City. Resumes far Our key Staff are prOVided On the fOllOWing PAGES and highlight each team member's project role, education, licenses and certificates, fields of expertise, and relevant experience.
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BILL ZIMMERMAN, PE, TE, PTOE
Traffic Engineer
Mr. Zimmerman has over 30 years of experience in transportation and municipal engineering projects. His professional experience includes highway/arterial planning and design, commuter/heavy rail planning and design, local street design, municipal engineering, transit station design, traffic management and operation systems, ITS and communication system design, and traffic studies. Mr.
Zimmerman has also provided project management, project engineering, and design of several state and local highways/roadway projects. His Federal funding management experiences includes: HBRR, STPL, HES, IMD, SRTS, Seismic, Discretionary, and ARRA, HSIP, and BTA. He has served as Interim City Engineer, Public Works Director, City Traffic Engineer, and provided City Staff Support
Interim City Engineer, Norwalk, CA. Interim City Engineer responsible for City Staff management, developing 8-year CIP, City representative, Funding Manger, project management, consultant management, Design Review, traffic engineering and support, CIP management. As Interim City Engineer, responsible for City issues, attending and presenting at City Council and Commission meetings, attending Public Workshops, and represent City at inter-agency meetings. In addition, responsible for seeking Federal and State rundingTor CIP projects from Caltrans and MTA.
Contract Traffic Engineer, Signal Hill, CA. Contract TraffiC Engineer far the City. Responsibilities include: City - Wide Speed Zone Studies, project studies, traffic studies, development studies, public presentations, plan reviews, study reviews, traffic signal management, traffic signal design, Consultant Management, signing and striping plan, stop sign warrants, signal warrants, lead traffic Safety COmmitteel funding management, resident interfacei neigtlbOrhOOd traffiC Calming PROGRAMS, City Council and Planning Commission attendance, and public forum presentations.
COntraCt TrafflC Engineer, Seal BeaCh, CA. Contract TraffiC Engineer far the Cite. ReSpOnSibilitieS include: City-wide Speed Zone Studies, project studies, traffic studies, development studies, public presentations, plan reviews, study reviews, traffic signal management, traffic signal design, Consultant Management, signing and striping plan, Step Sign warrants, signal warrants, funding managemenI resident interfacei nei@hbOrhOOd traffiC Calming PROGRAMS, Citd COunCil and Planning Commission attendance, and public forum presentations.
Firestone Bridge, Norwalk, CA. PrOjeCt Manager far the design Of the Storm drain and street lighting far the widening Of Firestone Bridge. Mr. Zimmerman WaS alSO responsible far the preparation OF the request for authorization which included project Preliminary Engineering (PE), ROW, and Construction Obligation through Caltrans District 7 Local Assistance. The project was funded through the Highway Bridge Program (Federal).
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CHRISTOPHER CORDERO, PE
SeniorProiectEngineer
Mr. Cordero has over fifteen years of experience in transportation, traffic, and municipal engineering projects. He has worked on a variety of roadway rehabilitation projects, bikeways (Class I and Class II), intersection widening, roadway widening, drainage projects, and traffic related projects. His experience includes pavement design, signing and striping plans, traffiC staging plans, bridges, retaining WallS, hydrOIOgy and hydraulic reports and computer simulations, drainage design, intersection widening, traffiC signal operations, traffiC signal design, and Caltrans PS&E.
Mr. Cordero has recently served as Staff Support to the City of South Pasadena providing design and plan check services. In addition, within the last few years, Mr. Cordero has provided Staff Support to the cities of Carson, South Pasadena, Costa Mesa, Lawndale, and Seal Beach.
Jamboree Road and Barran> Parkway Intersedion Improvements, Irvine, CA. Senior Project Engineer for the modification of the existing traffic signal from a split phase on Barranca Parkway to an eight-phase operation, relocation of the west signal pole, coordination With SCE far the IOcation Of the maSt arms under High Voltage wires, hydrology analysis, storm drain design, and coordinate signal timing with the cities of Irvine and Tustin.
CherryAvenue OffsetTrafficSignal at 20th Street, Signal Hill, CA. Senior Project Engineer for developing concept and final construction plans for an offset intersection traffic signal. This project WaS federallY funded through the HSIP grant program and WaS man dated tO adhere tO the federal requirements for design and construction. The traffic signal is located adjacent to Jesse Nelson Middle School and provides two separate school crossings on Cherry Avenue. Coordination with the City Of LOng BeaCh WaS required tO develop signal timing.
Woodruff and Via Arnortta High-Intensity Activated Crosswalk (HAWK) Beacon, Downey, CA. Project Engineer for the design of a HAWK traffic signal (HSIP Grant) adjacent to Doty Middle School. To determine the pedestrian walk interval a pedestrian study was conducted to determine the number of students within a platoon crossing Woodruff Avenue. Timing was then developed and entered into the controller utilizing HAWK soffware developed by Wapiti Micro Systems. The project included traffiC COuntS, timing, signal design, ADA RAMPS, SCE COOrdinatiOnl and Caltrans Request far Authorization coordination for construction
Huntington BeaCh Bridges 8ub tO Biggs Cardosa Associates, Huntin@on Beach, cA. Senior PrOjeCt Engineer far the rehabilitation Of the paVement, SideWalkS, utilit'y' relocation, and curb and gutter for five (5) bridges (Warner Avenue, Brookhurst Street, Magnolia Street, Admiralty Drive, Humboldt DriVe) Within the City. In addition, the prOjeCt required Stage COnStruCtiOn tO manage the ingreSS and egress Of traffiC from the adjacent neighbOrhOOdS. TraffiC control included designing temporary traffic signals to allow one-way traffic during construction.
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4 - PROJECT APPROACH
We at W.G. Zimmerman Engineering have served as the City Contract Traffic Engineer to various Southern California Agencies as well as staff augmentation includes serving as City Engineer, Interim Public Works Director, Senior Civil Engineer, Associate Engineer, Assistant Engineer, and Inspector.
This experience provides the City of South Gate with a team well versed in City operations and protocols, and a thorough understanding of City internal operations.
As Staff Augmentation and Traffic Engineers to local agencies, our services included managing the City CIP. We have two approaches to Engineering CIP projects;
1. SmallandfastturnaroundprojectsarecoordinatedwithCityStaffandperformedin-house (City staff, WGZE staff, or a combination)
2. Larger projects with outside funding resources are either selected though an "On-Calr' Services orthrough a Project RFP process (depends on fundingtype).
Projects are selected based upon funding fiscal year or sources and/or available funding. As the City Engineer in tt'ie City Of NOrWalk, We were able tO reduce a 7-year baCklOg using thiS methOdOIOgy Project Plans - Project plans will be developed using the most current City, County of Riverside, Caltrans, APWA, or other source(s) criteria. Criteria varies based upon the funding type. For the most part, Caltrans and California Manual for Uniform Traffic Control Devices (CA MUTCD) standard plans and manuals are used for traffic signals, striping and signing, lighting, and other traffic related projects.
Manage Design Consultants - Since we have design experience, our management and plan reviews for the project focus on the constructability of the project within the project timelines. We know how long eaCh taSk shall take tO complete along With the critical elements Of the prOjeCt We enCOurage the designers to meet the designated due dates and ensure timely reviews by the City to keep the project on track. Our methodology served the cities of Signal Hill and Norwalk to meet critical funding deadlines.
Design Coordination - The key to project design is utility coordination. This has to occur at the beginning, midway, and near the final project plan completion. Emphasis is applied to whether the utility has prior rights or in franchise. If under franchise, thought must be given to the utility relocation timeline and the impact to the construction schedule. Many projects cross jurisdictional boundaries. Caltrans and flood control districts are two agencies that must be included early on in tt1e design prOCeSS. COOrdinatiOn MEETINGS Will be Set prior tO the Start Of prOjeCtS. It Will be an all hands meeting with all identified agencies and utilities. As the project progresses, many of the agencies will drop off due to no conflicts or issues addressed early on.
Prepare and Review Detour, Traffic Control, and Construction Staging Plans - Plans will be based upon project needs, adjacent arterials to move traffic without impacting residents, and construction needs. These construction plans will follow the CA MUTCD, Caltrans, and APWA criteria.
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As City Traffic Engineers to local agencies, we have developed alternatives based upon public, staff, and political bodies comments. The KEY difference with WGZE is that we listen to the community. We collect information and COmmentSl then prepare a reSpOnSe tO eaCh baSed upon traffiC engineering principles and standards. Our presentation is based upon years serving as City Traffic Engineers to local agencies. This includes key buzz word avoidance, presentin layman terms, and provide reasonable responses in a non-confrontational manner. - We have been successful with well over $50 million to local agencies for project funding including Federal, State, County, and other program funding. In addition, we are well experienced in Tunding management for eligible and ineligible expenses. We have secured funding for the following agencies: Downey, Norwalk, Signal Hill, Seal Beach, Rancho Mirage, Cerritos, Lake Elsinore, Brea, and Irvine.
Caltrans Support Documents - We have worked with Caltrans on behalf of Local Agencies for Encroachment Permits, and other State mandated documents. Our experience includes District 8 - San Bernardino/Riverside, 7 - Los Angeles, 11 - San Diego, and 12 - Orange County.
Traffic Impact Report and Traffic Feasibility Studies and Reports - Review and preparation of studies and reports will follow the City's criteria. Caltrans has a standard format for these types of studies and reports. All other studies will follow the City and the Institute for Transportation Engineer's (ITE) criteria.
Transportation Demand Modeling - Transportation Demand Modeling will follow the criteria set up by SCAG, County, and WRCOG.
Traffic Signal Synchronization and Simulation Models - WGZE manages the County-Wide corridor SYnCmOniZatiOn program far OCTA. Additionally, we perform these types of models for agencies that we are Contract Traffic Engineers. We use SYNCHRO and SimTraffic sofiware. The software provides information tO upgrade Signal timing plans corridor timing enhancementsi including C9Cle lengths tO optimize peak period traffic movement and change in Level of Service. We use a combination of floating car and GPS related software for the before and after studies. Both the SYNCHRO and SimTraffic provide detailed information to address roadway and intersection delay, capacity, and origin and destination studies.
Conceptual Designs - Conceptual designs such as roundabouts will be designed based on criteria presented by the TRB, FHWA, and Caltrans. Our approach to such designs shall consider existing traffic patterns, pedestrian/bicycle movements, available right-of-way, accommodating truck/emergency VehiCle turning movements/access, and drainage. SYNCHRO Will be uSed tO model the design tO review traffiC operations aS well aS aSSeSS the design far pOSSible improvements.
Roadway Reconfiguration and Alternatives - Since we are well versed in civil engineering design, we understand how the traffic operations and roadway design fit together to enhance through put and increase capacity. Using SYNCHO aS a design tOOl allows US tO quickly aSSeSS eaCh alternative far optimal operations.
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Parking Demand Studies - ITE Parking Generation manual and Urban Land Use Shared Parking manual to determine parking demand for projects. For existing facilities, we use Counts Unlimited to collect parking occupancy daily and weekends. Then data is compared to both manuals to determine a parking demand factor. This factor is used as a reference for any potential or reuse development.
The results of these studies provide a range of reasonable parking demand. This is then compared to the development attraction. An example would be a park expansion without any new amenities versus a park with upgraded or additional amenities. The attraction would be higher for the later causin@ additional parkin@ demand.
City-wide traffic safety is a concern to the residents, City Council, and the Police Department.
Through Our ServiCeS tO 10Cal agencies aS traffiC engineers, We haVe the experience tO address Safety concerns and provide creative solutions. The CA MUTCD requires engineering studies to be performed on any safety enhancements related to roadways. It also sets the criteria for the studies.
The purpose of these studies is to identify the actual safety problem and recommend solutions that are approved by the CA MUTCD as traffic control devices.
Following thiS methodology enSureS the City is insurable and provides a legal basis for the installation of any safety measures.
The CA MUTCD recommends quantifiable engineering judgement for the development of public traffic control devices installation. We follow these recommended study components in our study and evaluation of safety concerns. Our process is provided below:
* Data Collection: traffic and pedestrian (including bike) counts, speed data, accident history, exiting roadway geometry, existing signing and striping, and other relevant information focused on the safety concern.
* Field Review: conduct field review with photographs * Evaluation and Analysis ofthe Data
* Develop safety enhancements and measures.
* Prepare Traffic Memorandum.
* Presentfindings in a publicforum.
City TraffiC Engineering ServiCeS - SinCe We haVe Served aS City TraffiC Engineers from 1995 tO present for the cities of Signal Hill, La Mirada, Seal Beach, Mission Viejo, Norco, and Lawndale, we provide the City Of SOuth Gate With a City experienced TraffiC Engineer well versed in communicating with the public, pollical bodies, and representing agencies at public functions.
We provide support to the city for litigation regarding health and safety for litigation, but we also assess the City's infrastructure and recommend safety enhancements. Additionally, we seek various types of funding to support these recommendations including Federal, State, and County programs.
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143
w.a. Zimmerman Engineering Inc.
City of South Gate Billing Rate Schedule
Classtflmtion
Project Manager/Traffic Engineer (Registered)
Senior Project Engineer (Registered)
Project Engineer
Senior Design Engineer
Design Engineer
Administration/Office Support
Non-Labor Expenses
Printing
Reproduction (Blue lines)
Other Expenses (such as sub-consultants,
outside services or special equipment needs)
*Rates will be valid for the duration of the contract.
T7:871l24E7d9in9gelr7AOvOenluFe,7Slu4ite3333024,7Hlu2ntliWnwgtWonWBgezea.ccho,mCA 92647 Rata
$ 190.00/Hr
$ 170.00/Hr
$ 155.00/Hr
$ 130.00/Hr
$ 125.00/Hr
$ 95.00/Hr
Cost plus 5%
Cost plus 5%
Cost plus 5%
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Item No. 13
Office of the
South Gate Crfy Clei 1.
NOV 2 0 2025
FILED Ciffl of South Gate
CITY COUNCIL
AGENDA BNLL
DepartmentDirector:
For the Regular Meeting of November 25, 2025
Or,i. inating
oCervanres RobHouston
SUBJF,CT: AMENDMENT N0. 1 TO CONTRACT N0. 2025-10-AC WITH NV5, INC.
FOR ADDITIONAL DESIGN SERVICES AND CONSTRUCTION SUPPORT SERVICES
FOR THE SOUTH GATE POLICE DEPARTMENT FOR HEATING, VENTILATION AND AIR CONDITIONING (HVAC) REPLACEMENT, CITY PROJECT N0. 667-GEN PURPOSE: The South Gate Police Department Detention Center requires replacement of its aging air-handling system with a new HVAC system to improve air quality and temperature control. NV5, Inc., the project's design consultant and engineer of record, must remain involved during construction to ensure compliance with approved design standards. This amendment authorizes NV5, Inc. to provide additional design services and construction support services, including review of submittals, responses to RFIs, and preparation of supplemental technical details.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 1 to Contract No. 2025-10-AC with NV5, Inc. to provide additional design services and comprehensive construction support services for the SGPD HVAC Replacement Project, City Project No. 667-GEN, in an amount not to exceed $40,00(; and
b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2025-10-AC in a form acceptable to the City Attorney.
FISCAL IMPACT: Amendment No. l to Contract No. 2025-10-AC is in the amount of $40,000 and it will be funded with General Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program (FY 2025/26 CIP). The project is fully fiinded with $1.5 Million in budgeted General Funds.
ANALYSIS: The HVAC Project is scheduled to begin construction in January 2026, with an anticipated duration of six months. To prepare for construction, additional funding is required both to fully fund additional design services that were needed to finalize the design phase and to ensure the design consultant remains fully engaged throughout construction.
NV5, as the design consultant, completed additional work in the amount of $1,000 that was not included in the original contract but was necessary to finalize the design and construction 1 145
documents. Additionally, NV5 must remain involved during construction to ensure the project is built in accordance with the approved plans and specifications and to address field-related issues as they arise. To support this effort, $39,000 is needed to fund construction support services, including review of contractor submittals, responses to Requests for Information (RFIs), and preparation of supplemental structural, electrical, and mechanical details required during construction.
Accordingly, the Department of Public Works, Engineering Division, recommends approval of this professional services amendment. Amendment No. 1 to Contract No. 2025-10-AC is in the amount of $40,000. The amount was determined based on actual cost of the additional design services and the anticipated level of effort required for construction support services. Funding for Amendment No. l will be provided from General Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program (CIP).
BACKGROUND: The South Gate Police Department Detention Center is currently equipped with an aging air-handling system that provides warm air through the existing boiler unit and relies on unconditioned outside air for ventilation. The system does not provide air conditioning. During the summer months, indoor temperatures within the Detention Center can exceed 80 degrees, creating uncomfortable working conditions for staff and resulting in frequent complaints from inmates. The current system has also become increasingly difficult to maintain due to outdated components and limited availability of replacement parts.
The HVAC Project is included in the Fiscal Year 2024/25 Capital Improvement Program. The purpose of the project is to replace the existing air-handling unit with a new, energy-efficient HVAC system capable of providing both heating and cooling as needed to maintain proper air circulation, temperature, and comfort levels within the Detention Center. The scope of work includes the removal and replacement of the existing system, installation of new ductwork and controls, and associated electrical, mechanical, and plumbing improvements. Renovation of other areas within the South Gate Police Station will be addressed in a :tuture phase as funding becomes available.
On January 20, 2025, the City Manager administratively awarded a professional services contract to NV5, Inc., one of the City's on-call engineering firms, to design the new HVAC system for the South Gate Police Department Detention Center in an amount not to exceed $49,650. However, after the contract approval, the City requested the addition of 2 detention cells to be added into the design of the Detention Center. As such, the design work began in April 14, 2025, and was completed in 6 months, resulting in a fully permitted set of construction documents and technical specifications.
Construction is scheduled to begin in January 2026, with an anticipated duration of approximately six months. Because NV5, Inc. is the engineer of record, their continued involvement is required during the construction phase to ensure that the work complies with the approved design and technical standards. Construction support services will include responding to contractor Requests for Information (RFIs), reviewing and approving submittals, preparing supplemental structural, mechanical, and electrical details as needed, and providing general engineering support to address unforeseen field conditions.
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Amendment No. 1 to Contract No. 2025-10-AC will authorize NV5, Inc. to provide additional design services and construction support services. This amendment ensures design continuity, facilitates timely resolution of construction issues, and helps safeguard the City's investment by maintaining compliance with the project's technical and regulatory requirements.
ATTACHMENTS: A. Amendment No. I (including Exhibit A) B. ContractNo. 2025-10-AC
ES:lc
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Attachment A
Agenda Bill 11/25/25
Amendment No. 1
to Contract No. 2025-10-AC
AMENDMENT NO. I TO CONTRACT N0. 2025-10-AC FOR
PROFESSIONAL DESIGN SERVICES BETWEEN THE CITY OF SOUTH GATE AND NV5
This Amendment No. 1 to Contract No. 2025-10-AC for Professional Design and Construction Support services ("Agreement") is made and entered into on November 25, 2025, by and between the City of South Gate, a municipal corporation ("City"), and NV5, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on January 20, 2025, the City Manager approved Contract No. 2025-10-AC with Consultant ("Agreement") relating to South Gate Police Department (SGPD) for Professional Services to prepare Load Monitoring Test and HVAC Design, City Project No. 667-GEN, in the amount of Forty-Nine Thousand Six Hundred Fifty Dollars ($49,650); WHEREAS, City and Consultant desire to execute Amendment No. 1 to the Agreement for additional services related to the SGPD-HVAC Design and Construction Support in an amount not to exceed Forty Thousand Dollars ($40,000), under the terms and conditions of the Agreement bringing the aggregate total of the Agreement, and Amendment No. 1 to Eighty-Nine Thousand Six Hundred Fifty Dollars ($89,650).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION.
The total amount of compensation for Amendment No. l shall not exceed the sum of Forty Thousand Dollars ($40,000), bringing the aggregate total of the Agreement, and Amendment No. 1 to the sum of Eighty-Nine Thousand Six Hundred Fifty Dollars ($89,650). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement, and Amendment No. 1. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of