156
ARTICLE In
CONTRACT DOCU!V[ENTS
The Contract Docun'ients, which constihite the entire agreement between tl'ie Owner and the Contractor, are emnnerated as follows: the Notice Inviting Bids, the Bid Scliedule(s), the Bid Security Forms for Check or Bond, this Agreement, Worker's Compensation Insurance Ce.ititicate, the Non-Collusion Affidavit, the Speciflcations, and all addenda as prepared piior to the date of lyid opening setting forth any modifications or inteipretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contennplated and wliich 'inay be required to complete the work iri a substantial and acceptabIe manner, all of whicli are referred to as the Contract Documents, These form the Cont'ract, and all are as fuIly a part of the Conti"act as if attached to this Agreement or repeated herein.
ARTICLE IV
INDEMNIFICATION
Tlie Contractor shall indemnif5r, held harinless and defend (with counsel selected by the City of Sot'ith Gate), the City of South Gate, its consultants aiid sub-consuttants, their respective officers, agents, and employees, from any and all claiins and losses whatsoever occurring or resulting to any and all persons, firtns, or corporations firnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions aiiing from the awarding or execution of this Agreement, and from any and all claitns md losses occurring or resulting to any person, firm, corporation or propeity for damage, injury, death arising out of or comected with tlie Contract, Supplier's obligation to indemnify, defend and save harnnless tlie City of South Gate, its cotsultants and sub<onsultants, and their respective officers, agents and einployees, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of tlie City of' Sout)i Gate's choice in representing the City of South Gate, its consultants and sub-consultants and their respective officers, agents, and employees, in connection witlx any such claims, losses, lawsuits or actions.
THIS PROVISION SHALL S{JRVIVE THE COMPLETION OF WORK AND SERVICES AND DBLIVERY OF MATERIALS TO BE PROVIDED UNDER THIS AGREEMENT.
ARTICLE V
Cont'ractor acknowledges the provisions of the State Labor Code req'iiiring every employer to be insured against liability for workers' compensation, or to ui'idertake self-insurance in accordance with the provisions of that code and certifies compliance with such provisions. Contractor fiirther acknowledges the provisions of the State Labor Code requiring every euiployer to pay at least the mniinumprevailiiig rate of per dienn wages for each craft, classification, or type of workman needed to cxecute this contract,
l(b
157
ARTICLE VI
EFFECTIVE DATE
Tlus Agreement shall become effective and conunence as of the date set foitli below on wlffch the last of the Parties, whether Owner or Contactor, executes said Agreement.
IN 'vVITNE,8S WHEREOF, the Parties liereto have caused tlus Agreement to be executed and attested by their proper officers thereunto duly autliotized.
CITY OF SOUTH GATE:
Dated: Sin;?w';zr
ATTEST:
By:
odit , City Clerlc
.EAI,)
Y
APPROVED AS TO FORM:
B7:
ul F. Salinas, City Attorney
SEQUEL CO , INC.:
/ dkdA&'f. nck,President
l,ie S/13)2
11 158
OAl3FORff!A ALL-Mff!P*e't MNffMffl!5WIMN\ CIVIL CODE S 11 89 A notary public or other officer con'ipletlng this certificate verifies only the identity of the individual who signed (he document to which this certificate is attached, and not the truthfulness, accuracy, or validi.ty of that document.
State of California
011 S/l'sF26 before me, f)anm Btislarnanta, Notary Publi5 Here Irisert Name sod Title of the Officer
Name(s) of Signer(s)
who prove,d to me on the basis. of satisfactory evidence to be the personp whose nameg is/m subscribed to the -V/ithin instrt.iment and ,acknowledged to me that he//the5r executed the same i his/authorizedcapaelty(iaa),andthatbyhis!tsigriatur$)- ontheinstrumenttheperson(s or the entity upon behaif of which the person@ acted, executed the instrument. certify under PENALTf OF PERJURY under the laws
of the State of Cafifornia that the foregoing paragraph is true and correct.
WITNEEiS my hand and official se,at.
Signature of Notary Public
Q DaNIEL BijSaraaasTE
rq NotaryPubllc-Qllfornia .
i LosAngeles.County sE
8 Commisslon # 2513546 - My Comm. Expires Mar T, 2029
Place Notary Seal Above
OPTIOiSlAL
Though this section is optional, completjng this informafion can deter alteration of f/'ie document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Tape of Document:
Document Date:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer{s)
Signer"s Name:
[] Corporate Officer - Title(s):
€ Partner - € Limited € Genera(
rl Individual € Attorney in Fact
€ Trustee [] Guardian or Conservator
€ Other:
Signer Is Fiepresenting:
Number of Pages:
Signer's Name:
u- Corporate Officer - Title(si:
€ Partner - rl Limited € General
.1!. Individual n Attorney in Fact
'Ii Trustee li Guardian or Conservator
i-1 0ther:
Signer Is Representing:
@20i 6 National Notary Association o www.NationalNotary.org a 1-800-US NOTARY (1-800-876-6827) Item #5907 IX'
159
WORKER'S COMPENSATION IN8URANCE CERTIFICATE
Tl'ie Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 186'l.
I ain aware of the provisions of Section 3700 of the Labor Code which require every employer to be irisured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of 'd'iat Code, and I will comply with sucl'i provisions before cotnmencing the perfoimance of the work of the Contract.
DATED 5,/13/u
Sequel Contracto Inc
Thomas S. Pack President
Title
ATTEST:
ny 5,. J)u
Signature
Title
160
gA'LTM5fflfHM AtL=='PUWeffl AeKNaWtN!amffiff ClViL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed tlie documentto which this certificate is attached, and notthe truthfulness, accuracy, or validity oF that document.
State or California
Countyof Lns As3!Jd
On S) 1!'&5 before me,
Deite
Den!sfBtnt4 NotaryPuNc
Here Insert rsjame and Titfe of the Officer
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the persoh0 whose name(g) is/aw subscribed tt:i the within instrument and acknowledged to me that he//tj executed the same in his authorized capacity(ms3, and -Jhat by his/t);signathire0 on the instrument the person(4, or the entity upon behalf of which the person(a% acted, executed the instrument.
I certify under PENALTY OF PERJURY under the lauis of the State of California that the foregoing paragraph Is true and correct.
Notary Public - California
aaa LeiiAngelesCounty !
e'o Comm"s'on ' ?"35464 X"" My Comm, Expires Mar 1, 2029 d WITNESS my hand and official seal.
Signe)ture of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or fr"audulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
Capaci'hy(ies) Claimed by Signer(s)
Signer's Name:
€ Corporate Officer - Title(s):
[i Partner - € Limited € General
€ Individual € Attorney in Fact
€ Trustee € Guardian or Conservator
[] Other:
Signer is Representing.
Number of Pages:
Signer's Name:
i'. Corporate Officer - Title(s):
€ Partner - rl Limited € General
Li. Individual Li Attorney in Fact
2. Trustee -u Guardian or Conservator
-ti Other:
Signer is Representing:
@2016 National Notary Associatioi'i a www.NationalNotary.org o 1-800-US NOTARY (1-800-876-6827) Itein #5907 '2-o
161
INDEMNIFICATION AND LIABILITY INSURANCE REQUIREMENT8 The following requiretnents must be met when subinitting insurance certificates to the South Gate City in connection with Public Worlcs and other projects:
Tlie insurance certificate must be issued to the South Gate City, 8650 California Avenue, Soutli Gate, CA 90280, attention of the City Bn:neer.
The SOuth Gate Ci$, City Of SOuth Gate, SOuth Gate HOllSing Autliorityi and their officers, employees, elected officials, and agetits must be shown as additional insured per ISO CG 20 10 1185, and separate endorsemerit signed by an authorized representative of tlie insurance company is required.
The City has the right to request a copy of complete insurance policy including all endorsements and certificates.
Tlie Certit'icate must include cross liability coverage either included in the Commercial General Liability coverage, and so indicate on the face of the Certi&:ate under that heading or by separate endorsement.
The Ce:itificate should also indicate that the insurance covers "All Operations" or should specify the paiticular seiyices to be provided.
Contractor shall procure and maintain for the duration of tlie contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Minitnum Scope of Insurance
Coverage shall be at least as broad as:
1, Insurance Services Office Coinmercial General Liability coverage (occurrence from CG 0001).
2, Insurance Services Office form ntimber CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Wojkers' Compensation instuaaace as required by the State of California and Employer's Liability Insurance,
4, Course of Construction insurance covering for "all risks" of loss. Eaithquake and flood insurance is not required to be furnished by the Contractor,
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162
Minii'num Limits of Insurance
Contractor shall maiiitain liinits no less tban:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Cominercial General Liability Insurance or other form with a general aggregate liinit is used, either the general aggregate limit shall apply separate.ly to this project/location or the general aggregate liinit shall be twice the required occurence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property da'mage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Course of Construction: Completed value of the project tliat is the subject of this Agreeinent.
Deductibles and SelfJnsured Retention
Ai'iy deductibles or self-insured retention must be declared to and approved by tbe City.
At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shal'[ provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim adniinish-ation and defense expenses,
Other Insurance Provisions
The general liability and axitomobile policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as insuoers witli respect to liability arising orit of automobiles owned, leasetl, hired or borrowed by or on behalf of tlie contractor; and withrespect to liability a:rising out of work or operations performed by or on behalf of the Contractor includin@ materials, paits or equipment furnished in connection wtth such work or operations. General liability cove,rage can be provided in the form of an endorseipent to the Ccnfractor's insurance or as a separate owher's policy.
2. For any claims related to this project, fhe Coiitractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers sball be excess of the Contractor's insurance and shaU not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either patty, except af'ter thiity
2Z-
163
(30) days' prior wiitten notice by certified n':iail, rehirn receipt requested, has been given to the City,
Course of construction policies shall contain the following provisions:
'1. Tkie City shall be named as loss payee.
2. The insurer shall waive all rights of subrogation against the City.
Acceptability of Insiirers
Insurance is to be placed with insurers with a current A,M. Best's rating of no less than A:VII.
Verification of Coverage
Contractor shall finnish the City with original certificates and amendatoiy endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. ALl certificates and endorsements are to be recei'ved and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affectirig tl"ie coverage requirecl by these specifications at any time, Subcontractors
Coritractor sliall include all subcontractors as insurers under its policies or shau furnish separate certificates and endorsements for each subcontractor, All coverage for subcontractors shall be subject to an of the require:inents stated herein.
Indemnification
The Contractor shall indem-nify, hold harmless and defend (with counsel selected by the South Gate City), the City of South Gate, Soutli Oate City, tlie City of South Gate Housing Authority, consultants and sub-consultants, their respective officers, agents, employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying worlc, seivices, materials, or supplies in connection with the performance of this Agreement, any mid all claims, lawsuits or actions arising froni the awarding or execution of this Agreement, and from any and all claitns and losses occurring or resulting to any person, firin, coiporation or properly for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, &fend and save harmless the South Gate City, the City of South Gate, consultarits, sub-consultants, as stated hereinabo've shall include, but not be liinited to, paying all legal fees and costs incurred by legal courisel of the City of South Gate City's cl'ioice in representing the City of South Gate City, the City of Sorith Gate, the City of South Gate Housing Authority, consultants and sub-consultants in comiection wit]i any such claims, lossesi lawsrits or actions. THIS P'ROVISION SHALL SURVIVE T.E-IECOMPLETTON OF WORI( AND SERVICES TO BE PROVIDED UNDBR THIS AGREEMENT.
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164
THE CITYWIDE RESmENTIAL RESURFACING PROJECT, PHASE IV, AND THE CITYWIDE SIIDEWAJ,I( IMPROVEMENT PROJECT, PHASE X, CNTY PROJECT NO. 699-ST (THE RESIDENTIAL RESURFAaNG PROJECT IV)
FAI':gFtTL PERFORMANCE BOND
100% OF CONTRACT AMO?IJNT
Bond No. 101218178
KNOW ALL MEN BY THESB PRESENTS:
WHEREAS, the South Gate City ("City" herein) has awarded to 8equel Contractors, foe,Cali'foi..i'accrpcratena,.imtierCl677728("Ccntractcr"herei'a)accatractfcr:
THE CITYWIDE RESIDENTIAL RESURFACmG PROJECT, PHASE IV, AND THE CITYWmE SIDEWALKIMPROVEMENT PROJECT, PHASE X, CITY PROJECT NO. 699-ST (THE RESIDxNI'iAN, RESURFACING PROJECT IV); and WHEREAS, said Contractis incorporated herein by this ref'erence; and WHEREAS, said Contractor is required under the teims of said Coritract to furnish a bond forthe faithful performarice of said Contract;
NOW, THEREFORE, we, Contactor and Merchants Elondinq Company (Mutuali as Surety, are held and firmly bound unto the City in the penal sum of Three Million Six Hundred Thirty-eight Thougand Seven Hundred and Seventy-two Dollars and Fifty Cents ($3,638,772,50), lawfl.xl money of theUnited States, forthe payment of which we bind ourselves, og heirs, successors, executorg, and administrators, jointly and severally, firmly by these presents.
The conditiori of this obligation is such that the obligation shaIl become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all tongs stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof' made as therein provided, on his or their paxot, to be lcept and perf'ormed at the time and in the manner therein specified, and in all respeets according to their tiaue interxt and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain iri full f'orce a.nd effect.
As a pait of' the obligation secured nereby, and in addition to the faee amormt specified, co,sts and reasonable expenses and fees sha]l be included, including reasonab]e attoieys' fees, incurred by the City in successfully enforcing the obligatiori, all to be taxed as costs and included in ariy judgment rendered,
The Surety hereby stipulates and agrees that fiO change, extension of time, alteration or addition to the terms of the Contract, the work to be perfoimed thereunder, or the specifications that aecompany the Contract shall in aiiy marmer affect its obligations on this bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the contract, the work, or the specifications.
165
Note: All signatures tnust be acknowledged before a notary public. Attach appropriate acknowledgment.
Sequel Contrectors, Inc.
(Type name of Coritractor)
13546 Imperial Highway
(Type ad
President
(Title of officer)
officer)
Merchants Bonding Company (Mutual)
(Type name of Surety)
6700 Westown Parkway
West Des Moines IA 50266-7754
(Type a,ddress of' Surety)
(Signatureot'kuthorized officer)
Douglas A. Rapp
Attomey in Fact
(Title of officer)
APPROVED AS TO FORM:
By:
Attorney
166
(,IV!L CODE @ 1189
A notary public or other officer completing this cedificate verifies only the identity of the indiVidual who signed the document to which this certificate is attached, and notthe truthfulness, accuracy, or validity of that document.
State of California
Countyof l.aJ Av@<J'tJ
Date
Dar*A Bustarnante, Notary Public
Here Insert Name and Title of the Officer
Name(s) of Signer(s)
who proved to me on the basis of satisfqctory esiidence to be the person@) whose named) is/ subscribed to the within instrume('it and acknowladged to i'ne that he/,%e5r executed the same in or the entity upon behalf of uihich the person(a0 acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws orthe State of California that the foregoing paragraph ilffi) LosAngelesCounty
q (ommission#2!iil5t6
E!! MY Comrn. Expires Mar 1, 2029
s true and correct.
Vl/ITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
OPTiONAL
Though this section is optional, compjeting this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Descriptioh ofAttached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:
[1 Corporate Officer - Title(s):
€ Partner - € Limited 'J General
€ Individual L] At!orney in Fact
[1; Trustee € Guardian or Conservator
0 0'fher:
Signer Is Representing:
Number of Pages:
Signer's Name:
l Corporate Officer - Title(s):
-': Partner - u Limited € General
-; Individual rl Attorney in Fact
Z Trustee [:; Guardian or Conservator
'Z Other:
Srgner Is Representing:
@2016 National Notary Association o ww.NationalNotary.org o 1-800-US NOTARY (1 -800-876-6827) Item #5907 167
').1
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the ideritity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
of that document.
State of California
County of Orange
On Ma'l 13, 2025 before me, Debra Swanson, Notary Public (insert name and title of the officer)
personally appeared Douglas A. Rapp
who proved to me on the basis of satisfactory evidence to be the person(*) whose name(e) is/we subscribed to the Within instrument and acknowledged to me that he executed the same in his authorized capacity%), a.nd that 5y his signatur$) on the instrument the perso$), orthe entity upon behalfOfWhiCh the person(*) aCted, eXecuted the instrumentf I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and correct.
WiTNESS my hand and official seal.
(Seal)
hhx> COMM. # zs'orofiz ;o€nt-e."p-s
,l:<;-gl NOTQYPllBLICaCALIFORNl
168
BONDING COMPANY..
POWER OF ATTORNEY
KriowAll Peroeiris By 7hese Preisents, that MEROHANT8 BOND)Ne COMPANY (MUTUAL) end MEiR(,HANTS NATIOHAL BONDING, INO., both boln@ corpore(long of the State of town, d/b/e Merchants National Indemril€y C'ompany (In Callfornla orily) (herein collectivety called the "aompghles") do hereby mako, aon.stltutt' ond oppolnt, IhdMdu.tilly, Douglas A Reipp; Tlmo}hy D Rspp
k,sUA4, " PanniMlller61 'C2 m F
* @f!ffi a My (:ommlaslon exprreg
Commlspilon Number 787952
10WA v**iinn ,nni=iniiJaniuiaryi2oiu292?uv-<nunii*ainim* -'7Q
169
THE CITYWmE RESIDENTIAL RESURFACING PROJECT, PHASE IV, AND THE CITYWmE SIDEWALKIMPROVKMENT PROJECT, PHASE X, CITY PROJECT NO, 699-ST (THE RESIDENTIAL RESURFACING PROJECT IV)
100% PAYMENT BOND Bond No. "lOl218"l78
WHEREAS, the City of South Gate, California ("City" herein), has awarded to Sequel Contactors, Inc., California corporate number C1677728, ("Contractor" herein) a Contract for the work described as follows:
THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE IV, AND THE CITY'l)VIDE SIDEWALKIMPROVEMENT PROJECT, PHASE X, CITY PROJECT NO, 699-ST (THE RESmENTIAL RESURFACING PROJECT IV)
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract, to secure the payment of claims of Iaborers, mechanics, material suppliers and other persons, as provided by law;
NOW, TH'FJ?ff,Ti'nff., wp, the undersigned Contractor and Surety, are held firmly bound urito the City in the sum of Three Million Stc Hundred Thirty-eight Thousand Seven Hundred and Seventy-two Dollars and Fifty Cents ($3,638,772.50) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents, THF, CONDT'ITON OF THIS OELIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors putsuant to Section 13020 of the Unemployment Insurar>ce Code, with respect to such work and labor, then the Surety hereiri will pay for the same in an amourit not exceeding the sutn specified in this bond, otherwisei the above obligation shall bs void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the 00urt,
This bond shall iriure to the benefit of any of the persons named in Civil Code Section 9100(a) AS tO give a right OfaCtiOn tO such persons Or their assigns iri any suit brought upon thiS bond,
Said Surety, for value received, hereby stipulates and agrees that 110 change, extension of time, alterattori or modification of the Comract Documents Or the work to be performed thereunder shall in arxy way affect its obtigations on this bond, and it does hereby waive notice of such charxge, extension of' titne, alteration or inodification of the Contract Documents or of work to be perfoied thereurider,
IN W[TNESS WflREOP, this instrument has beeri duly executed by the above-named ContractorandSuretyon Mayl3 ,2025
()rx
170
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.
Sequel Contractors, Inc.
(Type name of Contractor)
13546 Imperial Highway
Santa Fe Sprin(:)s7X2)670
(Type
i officer)
S. Pac(
(Title of officer)
Merchants Bonding Company (Mutual)
(Typename of Surety)
6700 Westown Parkway
West Des Moines, 14 50266-7754
(Signature $authorized officer)
Douglas A. Rapp
Attoi'ney in Fact
(Title of officer)
APPROVED FORM:
C Attorney
30 171
CAuFORNlA ALL.PuRPO$E ACKNOWLaJXaM!NT CIVIL CODE § -1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the fruihiulness, accuracy, or validity qi that document.
State of California
On 5/Is/z5 before me, f)anW Bustarnante, Notary Pub!It Here Insert Name and Title of the Officer
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the persond whose named is/as subscribed %o the within instrument and acknowledged to me that he/$rs/ executed the same in his/ authorized capacity(tea), and that by l'iis/J;mt);iatsignature0 on the instrument the person(s), or the entity upon behalf of which tha persor% acted, executed t!"ie Instrument. 4 M"' DAslElauST,aNTE
Notary Public - California
] J§ Commission # 2513g46 ;
I my omm. bpiras Mar T, 2029 I
I certify cinder PENALTY OF PERJURY under the laws
of the State of Californla that the foregoing paragraph s true and correct.
WITNESS i'ny hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
O?T]CH'-lAL
Though this secUon is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintendad document.
Descrtpi!on Of AtkaChed Documeni
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
Capacthy(ies) Claimed by Signer(s)
Signer's Name:
ri Corporate Officer - -iitle(s):
rZi Partner - € Limited € General
-Lj Individual € Attorney in Fact
n Trustee Li Guardian or Coi"iservator
€ Other:
Signer Is Representing:
Number of Pages:
Signer's Name:
ll Corporate Officer - Title(s):
.3 Partner - LI Limited € General
LI Individual Ll- Attorney in Fact
.2 Trustee u- Guardian or Conservator
"i Other:
Signer Is Representing:
@20'l6 National Notary Association o wvvw.NationalNotary.org a1-800-US NOTARY (1-800-876-6827) Item #5907 'Rl
172
32,-
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
valida of that document.
State of California
County of Orange
On MaV 13i 2025 before me, Debra Swanson, Notary Public (insert name and title of the officer)
personally appeared DougFas A. Rapp
who proved to me on the basis ofsatisfactory evidence to be the person(*) whose name(*) ia%t'e subscribed to the within instrument and acknowledged toms (I iei(lit=/.iha/t c>;ccuted the same in his authgrized capacity), and that by his siqnature%) on the instrument the perso$), or the entity upon behalf of which the person(*) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of CaliTomia that the foregoing paragraph is true arid correct.
WITNESS my hand and official seal.
(Seal)
173
POWER OF ATTORNEY
knowAll Pemoris By Those Preabnls, that M5C,HANTe EIQNDlNa COMPANY (MUltlAL) and M)?RC:HANTei NATIONAL BONDING, INO., both btiJl borporotlbria ortho Slate oflowe, d/b/a Meroharits National Indemnlty Company (In €aliforrila only) (herein collectively called the "Ciompghlee") dfl hereby make, tibrlJltltute ahd appolrlt, IndMdUfflly, DouglasA%pp:Timothy o Rapp
pertions, guaranleorng iha performana of comraats and executing or guaranteeing honds arid underiaklngs required 6r parm[ttea In any :;a!!oneor proeeadln@s allowed by law, Thlq Power-of-Attorney Ig grarr!ad arid Is slgned and sealed by racslmlle under and by authoiity of the foll'owlng By-Laws adopted by the Board Of Dlreators Of Mert,hanla Bondliig OompahY (Mutual) Ori April 23, 2otl and amended Augugl 14, 201!) and adopted by the soak Of DlreOUrs OfMerotieritsNstional Bonding, Inc., an Ockibeir 1(i, 2(X 6, THe Prea(dent, Ssretary, Treasurer, or any Aee(slant Treaaurer or eny Aselbtoiit 8ecreteiry or any Vlce Preeldsnt shall have paWer snei euthoHt)/ te) nppolf1t AttOrne)/84h-PtaOtt and 10 authairize them tO eX60utn On 5t)half Of tile Coenpanyi and attach tile 8e81 0f the Compsny theteto, borlde and undohaklnge, fflt500nl2ahOee, comraoUi (Xind0nTlltj/ and OttlW wrltliiOs obliqatoy In tHei risturei thereof.
Oenipany, and suoh signature and gesJ when so used shall have ttle same foroe arid eiffeeit,as tliouOh mahually fixed.
In oonneotlon wlth erbl%)etlone lrt favor of the Florida Depertmerit oTTransportailori only, R Is sgroad that the power and aut horl[y htiroby given to the At!orney-in-Paol Ihcludes any and all ;+isenla Thr tt.re release of retained porcenbtges end/or final estimates on enginosring and construalon ICs obllgatloris undot Its bond.
tn aorinaellonwlthobll@a!lons Infsvoraf the Karituaky Dopartmeintof Hl9hways ori)y,It ts agreedthat the power arid au!horlty heireby giveri to the Attorney-In-Psot oannot be modfflod or revokstl unless prlor wdtten peraorisl notk,e of gueh Intent hea bsen glven to the Commlesioner- ')apartment of Htqhweye of the Commeinwealth of Keintuo'ky at aCHANT8 BONDIN(, COMPANY (MUTUAL)
MERCHANT8 NATIONAL BONDINO, INC,
d/b/a MERCHANT8 NA1'lONAL INDEMNITY COMPANY
By ,)\:tz p
STATE OF IOWA
CQIJNTY OF DALLM ee.
On this 3rd day of February 2024 , before me appesred Lany Taylor, to me personally known, who belrig by me duly 8WOtn did ear that. Oe l@ presldem Of MERCHANars BONDING COMPANY (MUTUAI') and MERCHANara. NATIONAL BONDINQ, INa.i and that the aaale grflxod to the fotsigaln@ Irialtument am the Oeirporath Seals of the f,ampariles; and that the said Ins(rument was atgned erid sealed tri behalfof the Oompinlas by suttiorl!y of tMlr respeotlvo Boards of Dlreetors. ,3.#A4,ii Pahnl Mlller
6A,, '! Commlss!oti Number 707952
*4g8* MyCammlsslonexpl'res
towA .ianuary 20. 2027
1, William Wmnsr, Jr.i 9oarotery of MFROHANTS! BONDING COMPANY (MuTtJAl) snd MERCHANTg NATIONAL BONDING, INC., do hereby behffy that (hat above and foreqolnH le a true and oorreotoopy of iho POWER-OF-ATTC)RNEY executed by said Oompanlee, whk,h laatlll Infull forae arid effeot and has not been ameridad or revoked, tri Wltn&0g Whereofi [ heve hsaintO get ff)!/ herid and affixed the gem ot'iha Companies on this 'i3th dad i Mac, 2025. 174
DATE (MMIDD/YYYY)
5/12/2025
THIS CERTiFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFER8 NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFlRMATiVELY OR NEGATIVELY AMEND, EXTEND OR A.LTER THE COVEF_AGE AFFORDED BY THE POLICIE8 BELOW. THIS CERTIFJCATE OF INSURANCE DOE8 NOT CON8TITUTE A CONTRACT EIETWEEN THE 1S8U1NG INSURER(8), AUTHORIZED REPRE:SENT ATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDfflONAL 1N8URED, the policy(ies) must have ADDITIONAL INSURED provlslons or be endorsed.
If SuBROGATION 18 WAIVED, subject to the terms and conditions of the policy, certaln polk.les may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PR(l)uCER
Alllantlnsurance Services, Inc.
70"l B Street 8th Floor
San Diego CA 9210at
Llt.ense@: OC388el
i XiraT Susan Koelle
I
I ;
ON
'(:. A.tixth 619-541-4851 I r!jC.Nnli
j
3-1
!J:
MA
IOR
iL" -""=
:E!iS: [email protected]
INSURER(8) AFFORDING COVEiRAGE NAIC #
ihsugepa: Arch Insurance Company 11150
INluRED SEQuCON-01
Seque1 Contractors, Inc.
13546 Imperial Highway
Sarita Fe Springs CA 90870
lN8tlR5R B i
1N8UR€R O i
1N8UR€R D i
INSUR!R E i
INSURER F i
COVERAGE3 CERTIFiCATE NUMBER:014252104 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF lN8uRANCE LISTED BELOW HAVE BEEN IS8UED TO THE_ INSuRED NAMED ABOVE FOEI THE POLICY PERIOt) INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR COND1nON OF ANY CONTRACT OR OTHER DOCLIMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY EIE 18SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HffRaN IS SUBJECT TO ALL THE TERM8, E:((,LUSIONS AND coNolTloNs OF 8UCH POLIC1E8. L1MIT8 SHOWN MAY HAVE BEEN REDLICED BY PAlo cLAlM8. 1N8R
LTR TYPE OF INSURANCE
ADDl
1N8D
8UElR
WVD POLICYNllMBEiR
POLiCY EFP
%M)D(WYYY1
POLI(:Y !_)a"
(MMtDDtYYYYl 11MIT8
A x COMMER(;IAL GENERAL LIA!llLnY
]CLA1M8-MADE [X OCCUR
Y z*ptttszoeiooo 12/1/2024 12/1/2025
"' I
EACH OCCURREN(.E $ 2,000,000
DAMAGE TO RENTE €
pRtMl8Es (Ea occuirsnJ $100,a00
MED EXP (Any one person) $ 8,000
PERSONAL & ADV INJURY $2,000,000
GE+I'L AGGRECiATE LIMITAPPuES PERi
qoP:Ll=C; D ":f8 € LOC
GENERAL AGGRE:CIATE $ 4,000,000
PRO € UCTS - COMP/Op 43(3 $ 4,000,000
$
A AUTOMOBILE LtAEllLIT/
Y axyxu'ro
OWNEO r'1 8CHEDULED
_ AIITOS ONLY L_1 AuTO8
X HIRE:o FI NONoWNED_ AUTO8 0NLY g ALITO8 0NLY
71 PKCi20910Cl0 12/1/2C124 12/1/2025 COMBINED SINGLE LIMIT (Es aacldont1 $1,000,a00
BODILY INJIIRY (Per pereon) $
soollY INJURY (Par accldent) $
PROPE:RTY DAMAGE
(P!IT accldsnl1 $
$
UMEIRELIALIAB
€XCEiS8 11AB
OCCUR
CIAIMS-MADE
EACiH OCCURRENCE $
AGGRE(IATE $
DED I I RETENT ON $ 1$
A WORKE.R8 COMPENSATION
AND EMPLOYER8' L!ABI!ITY y l N
9fi;ic'a%=:="x'c==ECuT" @
lMnndatory In NH)
IT yes, degcnbe under
0)i8CRlFnON OF OPERATIONS below
N7A
74WC,12oslaoo 12%2024 12/"1/202!i X I SfATUTE I I gR"-
E.L. EA€,H ACCIDENT $1,OOCI.OOO
E.L. DISEA8E - EA EMPLOYEE $ i,000,000
E.L. DISEASE - POLICY LIMIT $1,000,000
D(:8(:RIPTIONOPOPERATION8{!OCATIONS/VEHICI):S (/CORD'l(ljAddiNonalRemarks8ahadule,rnaybialisahedffmorispaceigroqulnd) Endorsement(s)Attached: .
General Liability - Addltlonal insured - Owners, Lessees Or Contractors - Automatlc Statua When Requlred In a Written Construction Agreement With You 20 33
ffeonrmera"IcL?ibility -'2 19) And Noncontrlbukory - Other Insurance Coridltlon (Form #CG 20 01 "12 19) General Liability: P:rlPi':%t,t Aggregate (Form #CG 25 03 €15 09). "Ree:slsdeeqnutiea: JRoeb:u,(34ac7,Cg\roPJreo!lecl,t#699-ST, Citywlde Resldentlal Reaurfaclng Project, Phase IV, and the Citywlde Sldewalk Improvement, Phase X, (The See Attad-led..
CERTIFICATE HOLDER
City of South Gate
Attn: City Engineer
8650 California Avenue
South Gate CA 90280
I
SHOULD ANY OF THE ABOVE DESCRIBED POLICIE8 BE CANCELLED EIEFORE THE_ EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLI(,Y PROV1810NS.
AUTHORIZ!:CI REPF1E8ENT ATIW
d-t e. p-
ACORD 25 (2016/03}
CANCELLATION
@ 1988-2015 ACORD CORPORATION. All rlghts reserved.
The ACORD name and logo are registered marks of ACORD '2tJ
175
AGENCY CLISTOMER 10: SEQIJCON-01
ACORD
AGENCY
Alliant insurance Services, Inc.
POLICY NUMBEFI
NAME[) lN3uRE[)
Sequel Contractors, Inc.
:ffiqa'n4taRF'me 'Sppr:::gC"::6670
CARFII!)I NAIO CODE
I!PPaC:TIVEDATE: -
ADDITIONAL REMARK8
THiS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORNI H(yBBB, ___ FORM TITL.F.: CERTIFICATE OF LIABILITY INSURANCE The South Gate City, City of South Gate, South Gafe Houslng Authority, and their officers, employees, elected offldals, and agents are Induded as Addillonal Insureds on primary and non-contributory basis, per pro]eat aggregate applies.
ACORD 101 (2008/01)
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 1 of I
@ 2008 ACORD CORPORATION. All rights reserved.
The ACORD nanie and logo are registered marks of ACORD 176
1 2/3/24, 4:56 PM ReferenceConnect Documenk: ISO-Formsl CG 20 33-Additional (nsured-Owners, Lessees or Contractors-Automatic Status When ..
IDocument editions: 12/Of/191 04/Oal/131 07/01/041 '10/01/01 l 07/01/981 03/01/97 ISOi Commercial General Liability Formsl 12/Oal/19
POLICY NUMBER : 71PKG2091000 COMMERCIAL GENERAL LIABILITY CG 20 33 1219
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - AUTOMATIC STATUS WHEN
REQUIRED IN AWRITTEN CONSTRUCTION
AGREEMENT WITH YOU
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABiLITY COVERAGE PART
A. Section II - Who Is An Insured is amended to include as an additional insured any person or organization for whom you are perForming operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by:
"1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured.
However, the insurance afforded to such additional insured:
1. Only applies to the extent permitted by law; and
2. Will not be broader than that which you are required by the contract or agreement to provide for such additional Insured.
A person's or organization's status as an additional insured under this endorsement ends when your operations for that additional insured are completed.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to:
4. "Bodily injury ," 'property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
a. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or b. Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or the failure to render any professional architectural, engineering or surveying services.
2. "Bodily iniury" or "property damage" occurring after:
a, All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed: or
b. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.
C. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill - Limits Of Insurance:
The most we will pay on behalf of the additional insured is the amount of insurance:
1/2
177
12/3/24, 4:56 PM ReferenceConnect Documen(: ISO-Formsi CG 20 33-Additional Insured-Owners, Lessees or Contractors-Automatic Status Whell ,,, 1, Required by the contract or agreement you have entered into with the additional insured; or 2, Available under the applicable limits ofinsurance;
whichever is less.
This endorsement shall not increase the applicable limits or insurance. @ Insurance Services Office, Inc.
(Clnsurance Services Office, Inc.
hiips://www.referenceconneclcom/SPOnline/SPSage.aspx?cmd=doc&id=2208796&etfs=hmKp8hbhQiM4tiyif8SDtw 2/2 ?)1
178
12/3/24, 4:41 PM RererenceConnect Documen(: ISO-Formsi Category 20-Additional Insured Endorsemer!sl CG 20 01-Primary & Nonconkributory-... jDocument editions: 12/Of/fGll 04/01/13 I
ISOI Commercial General Liability Formsl 12/01/19
POLICY NUMBER: 71PKG2091000 COMMERCIAL GENERAL LIAEIILITY ce 20 01 12 tg
THIS ENDORSEMENT CHANGES THE POL!CY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the Following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any otherinsurance available to an additional insured under your policy provided that:
(1 ) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. (c lnsurance Services Office, lnc.
@Insurance Services Office, Inc.
1/1
179
POLICY NUMBER: 71PKG2091000 COMMERCIAL GENERAL LIAB1LITY CG 25 03 05 09
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
DESIGNATED CONSTRUCTION PROJECT(S)
GENERAL AGGREGATE LIMIT
Thls endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Designated Constniction Project(s):
Information requlred to complete this Schedule, if not shown above, will be shown in the Declarations.
A. For all sums which the insured becomes legally
obligated to pay as damages caused by "occur-
rences" under Section l- Coverage A, and for all
medical expenses caused by accidents under
Section l- Coverage C, which can be attributed
only to ongoing operations at a single designated
construction project shown in the Schedule
above:
1. A separate Designated Construction Project
General Aggregate Limit applies to each des-
ignated construction project, and that limit is
equal to the amount of the Genera( Aggregate
Limit shown in the Declarations.
2. The Designated Construction Project General
Aggregate Limit is the most we will pay for the
sum of all damages under Coverage A, ex-
cept damages because of "bodily injury' or
"property damage" included in the "products-
completed operations hazard", and for medi-
cal expenses under Coverage C regardless of
the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing "suits".
3. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the Designated Con-
struction Project General Aggregate Limit for
that designated construction project. Such
payments shall not reduce the General Ag-
gregate Limit shown in the Declarations nor
shall they reduce any other Designated Con-
struction Project General Aggregate Limit for
any other designated construction project
shown In the Schedule above.
4. The 11mits shown in the Declarations for Each
Occurrence, Damage To Premises Rented To
You and Medical Expense continue to apply.
However, instead of being subject to the
General Aggregate Limit shown in the Decla-
rations, such limits will be subject to the appll-
cab(e Designated Construction Project Gen-
eral Aggregate Limlt,
ca 25 03 05 09 @ Insurance Services Office, Inc., 2008 Page 1 of 2 [] "'Cl
180
B. For all sums which the insured becomes legally
obligated to pay as damages caused by "occur-
rences" under Section l- Coverage A, and for all
medical expenses caused by accidents under
Section l- Coverage C, which cannot be attrib-
uted only to ongoing operations at a single des-
ignated construction project shown in the 8ched-
ule above:
1 , Any payments made under Coverage A for
damages or under Coverage C for medlcal
expenses shall reduce the amount available
under the General Aggregate Limit or the
Products-completed Operations Aggregate
Limit, whichever is applicable; and
2 , Such payments shall not reduce any Desig-
nated Construction Project General Aggre-
gate Limit.
C. When coverage for liability arising out of the
"products-completed operations hazard" is pro-
vided, any payments for damages because or
"bodily injury" or "property damage" Included in
the "products-completed operations hazard" will
reduce the Products-comp(eted Operations Ag-
gregate Limit, and not reduce the General Ag-
gregate Limit nor the Designated Constructlon
Project General Aggregate Limit.
D. If the applicable designated construction project has been abandoned, delayed, or abandoned
and then restarted, or if the authorized contract-
ing parties deviate from plans, blueprints, de-
signs, specifications or timetables, the project will still be deemed to be the same coristrvction pre-
Ject.
E. The provisions of Section Ill - Limits Of [nsur-
ance not otherwise modified by this endorsement
shall continue to apply as stipulated.
181
AceountNo.
Seurcs
Amendment },2,3,4
Amendment 5
Engineers Design U-turn Pocket }mperial Hwy
Deiign Fireiione/Dearborn X-gu)tar
Contract
Order No. 2
YroniageRd
SR 1 Fundf WmzFunds . Gas'Tax
$239,641
ffl7,
Rslden+ml Resurfaclng Project, Ph IV, 699-ST; Watermain Replacement Pro%I Ph 1, @9-WTR RRP (nQ 311-790-31-9598i WRP (n) 411-731-71-9592i !iW (X) 311-790-39-9490 RRP Pbue IV and WRP Pbue u (BA!iE Bm8) Total
$349,641
$3,6311,
Contingencyhatebid $7 S13
Hwy/Gar(ield Ave timing modt
Ana and Ardmore aii LSI iiming modi 51 S
Management(CM) 514,
l-CMServicet $7 $4.61 S17 S112
andSuppnrt 510, $40, S34, $27 $37 $32.
Remaining $l S250,71 S430,71
Total $5,700,325 !15,
7 The Blvd. II Local Funds - $1(laK Development X-Road; $7(IK Measure R 182
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183
Item No. 11
a'-iaoli +(h'),J:fyi :"i t"t-'C".i't'yleC'e rk
M!R 1 g 7026 Ciffl of South Gate
CITY COUNCIL
FILED
3:qOPm AGENDA IBTLL
For the Regular Meeting of: March 24, 2026
Ori i Department: Public Works
DepartmentDirector:./'f'l -" CifflManager:o G antes Rob Houston SUBJECT: PURCHASE OF A RING-O-MATIC 350 VX VACUUM EXCAVATOR
FROM HAAKER EQUIPMENT FOR THE SEWER DIVISION OF THE PUBLIC
WORKS DEP ARTMENT
PURPOSE: To authorize the purchase of a Ring-O-Matic 350 VX Vacuum Excavator for the Public Works Department Sewer Division.
RECOMMENDED ACTIONS: The City Council will consider:
a. Authorizing the purchase of one (l) Ring-O-Matic 350 VX vacuum excavator, or a comparable vacuum if unavailable, to replace the Public Works Department's trailer- mounted vacuum, from Haaker Equipment through the Sourcewell Cooperative Purchasing Program, in an amount not to exceed $74,683; and b. Authorizing the City Manager to execute all documents necessary to complete the purchase of the vacuum excavator, in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The purchase of the Ring-O-Matic 350 VX vacuum excavator will be funded with $74,683 in Sewer Funds budgeted in the Fiscal Year 2025/26 Public Works Operating Budget.
ANALYSIS: The Public Works Department's Sewer Division plays a critical role in protecting public health, maintaining regulatory compliance, and safeguarding the City's wastewater and stormwater infrastructure. The Division is responsible for the operation, maintenance, and emergency response functions associated with the sanitary sewer and storm drain systems.
Maintaining this infrastructure requires specialized equipment such as the proposed vacuum excavator.
The Sewer Division's current vacuum excavator, Unit No. 233, is more than 20 years old, has significantly deteriorated, and is no longer serviceable. The equipment would require an estimated $20,000 inrepairs to remain operational. Due to the age and condition of the unit, staff recommend replacing the equipment.
Staff recommend purchasing the vacuum excavator through the Sourcewell Cooperative Purchasing Program (formerly known as the National Joint Powers Alliance) under Contract No. 101221-RGO. This program allows the City to purchase vehicles and equipment using contracts 1 184
101221 -RGO. This program allows the City to purchase vehicles and equipment using contracts that have already been competitively bid and negotiated on behalf of more than 50,000 public agencies nationwide.
Utilizing Sourcewell eliminates the need for a separate competitive bidding process while still ensuring fair pricing and compliance with competitive procurement requirements. This purchasing method is permitted under the South Gate Municipal Code, which allows the City to use contracts established by other government agencies when they meet legal and competitive standards. As a result, this approach provides a cost-effective, efficient, and compliant method for procuring the equipment.
BACKGROUND: The proposed vacuum excavator will be used to remove sewage, contaminated water, debris, and sediment during emergencies and routine maintenance activities.
It will also allow crews to safely expose underground utilities and infrastructure when repairs are needed.
This equipment will improve response times, enhance crew safety, reduce reliance on outside contractors, and support compliance with regulatory requirements such as the Sewer System Management Program (SSMP).
Upon Council approval, delivery of the equipment is expected within approximately three to four months.
ATTACHMENTS: A. Ring-O-Matic 350 VX Vacuum Excavator, Quote from Haaker Equipment
B. PhotoofUnitNo.233
C. Photo of Proposed Vacuum
D. Sourcewell Contract for Ring-O-Matic, Inc.
AM:lc
2 185
Attachment A
Agenda Bill 03/24/26
HKER
EQUIPMENT
2070 North White Avenue, La Verne, California 91750 (909) 598-2706 - haaker.com
TO: CITY OF SOUTH GATE
4244 SANTA ANA ST.
SOUTH GATE, CA 90280
Sourcewell ;4
AwandedContmd
QUOTE
February 10, 2026
ATTN: ALEXMEZA
(323)563-5782
[email protected]
n accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the Sourcewell Contract #101221-RGO.
ONE (1) NEW RING-O-MATIC 350\/X VACUUM EXCAVATOR
350 Gallon Spoils Tank, 600 CFM Positive Displacement Blower with 3000 PSI 3.5 gpm Water Pump and
24.8 HP Cat Diesel Engine with Electric Start, Trailer Mounted.
STANDARD OPTIONS INCLUDE:
- 6' PVC SUCTION TUBE
- 5 GALLON WINTERIZE KIT
POWER DOOR LOCK
PRESSURIZED TANK OFFLOAD FILTER
BACKFLUSH AND VAC HOSE BLOW-OUT
3" X 25' VAC HOSE
SUBTOTAL PRICE..................................
SALES TAX (10.75%).......
TOTAL PRICE F.O.B, SOUTH GATE,
..$ 67,433.00
. $ 7 249.05
..$ 74,682.05
THE PROPERTY' HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY" OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT.
NOTE: Price is gOOd far . COSt :ncreases due O the addilOn Of GoVernmenj mandaed Safety Or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented.
TAXES: SALES TAX applicable at time of delivery will be shown on our invoice FEDERAL EXCISE TAXES, if applicable, wi require payment unless a properly executed Exemption Certificate is submitted.
DELIVERY: 180-200 Days TERMS: Net 30 0r Approved Financinq Add-On/Cooperative Purchase Authorization: Haaker Equipment Company offers the above proposed price, terms and conditions to any governmental agency or subdivision in the State of California or Nevada for a period not to exceed a ful calenrJar year from the date of original purchaser's purchase order or contract.
We appreciate the opportunity to present this proposal and look forward to being of further and continued service.
HAAKER EQUIPMENT COMPANY ACCEPTED BY:
BY:
B"g"T
DATE:
3 186
BRY AN FOX
SALES REPRESENT ATIVE
187
Attachment B
Agenda Bill 03/24/26
188
189
DocuSign EHIV5eclR:,ffaOb9B5B-441A-B8D7-170BDBC6CAC2
Agenda Bill 03/24/26
101221-RGO
Sourcewell !;
Solicitation Number: RFP #101221
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.0. Box 219, Staples, MN 56479 (Sourcewell) and Ring-O-Matic, Inc., 1714 Fifield Road, Pella, 14 50219 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 1234.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell"s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVEDATE.ThisContractiseffectiveuponthedateofthefinalsignaturebelow.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 29, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVALOFTERMS.NotwithstandinganyexpirationorterminationofthisContract,all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT,PRODUCTS,ORSERVICES.SupplierwillprovidetheEquipment,Products,or Services as stated in its Proposal submitted underthe Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sa!es and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier"s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier"s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for theirintended purpose, and includes all costs tc the Participatirig Eritity"s reqvested de!ivery !ocation.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be Rev. 3/2021 2
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
* IdentifytheapplicableSourcewellcontractnumber;
@ Clearly specify the requested change;
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* Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and * Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell"s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewel) during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and a(l applicable laws.
6. PARTICiPATl!'4G ENTITY USE AND PURCHASING
A. ORDERSANDPA\MENT.ToaccessthecontractedEquipment,Products,orServicesunder this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 4 10
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONALTERMSANDCONDITIONS/PARTICIPATINGADDENDUM.Additionaltermsand conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARYACCOUNTREPRESENTATIVE.SupplierwillassignanAccountRepresentativeto Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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* Maintenance and management of this Contract;
* Timely response to all Sourcewell and Participating Entity inquiries; and * Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTMTY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
* Participating Entity Name (e.g., City of Staples Highway Department); * Participating Entity Physical Street Address;
* Participating Entity City;
* Participating Entity State/Province;
* Participating Entity Zip/Postal Code;
* Participating Entity Contact Name;
* Participating Entity Contact Email Address;
* Participating Entity Contact Telephone Number;
* Sourcewell Assigned Entity/Participating Entity Number; * Item Purchased Description;
* Item Purchased Price;
* Sourcewell Administrative Fee Applied; and
* Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 6 17
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell"s banking institution per Sourcewell"s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZEDREPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10, AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E, CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Coritract, the terms of Articles 1-22 will govern.
F. RELATIONSHIPOFTHEPARTIES.Therelationshipofthepartiesisoneofindependent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agen't.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys" fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell"s responsibility will be governed by the State of Minnesota"s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTEIIECTUAI PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grarits tc Svpplier a royalty-free, woridwide, non-exclusive right arid license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell"s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2, Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 8 l'-l
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties" relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell"s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicityincludes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federa! court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond tliat party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Per7orrnoncewh77eDispute7sPend7ng.Notwithstandingtheexistenceofadispute,the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay tc perfcrm its resporisibilities under the Cantract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
Nonperformance of contractual requirements, or
A material breach of any term or condition of this Contract. 10 Ib
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
* Exercise any remedy provided by law or equity, or * Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits ofinsurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
!;500,000 each accident for bodilyinjury by accident !>500,000 policy limit for bodily injury by disease
5500,000 each employee for bodily injury by disease
2, Commerc7o/Genem/Ltob7/ity/nsut'once.Supplierwillmaintaininsurancecoveringits operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("150") Commercial General Liability Form CGOOO1 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
a Minimum Limits:
Sl,000,000 each occurrence Bodily Injury and Property Damage !>1,000,000 Personal and Advertising Injury
!>2,000,000 aggregate for Products-Completed operations S2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits ofliability not less than indicated below. The coverage must be subject to terms Rev. 3/2021 11
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no less broad than 150 Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
Sl,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
92,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data - including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
52,000,000 per occurrence
S2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewel! to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate ofinsurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, p.o. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in tFi!S Coritract.
C. ADDITIONALINSUREDENDORSEMENTANDPRIMARYANDNON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier"s commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 12 IA
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its su bcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 13 ICt
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. Ei 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government.
The foiiowing list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. Ei 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. Eg 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. Er 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 u.s.c. § 3141-3148). When required by federal program legisiation, all prime construction contracts in excess of S2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 u.s.c. F3 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay vvages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agerrcy. Ti he cahtracts must a!so iriclode a provisiori for compliance with the Copeland "Anti-Kickback" Act (40 u.s.c. Ei 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 14 ')r>
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 u.s.c. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of SIO0,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 u.s.c. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. E3 5).
Under 40 u.s.c. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 u.s.c. Ei3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission ofintelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. Ez 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEANAIRACT(42U.S.C.fi740l-7671Q.)ANDTHEFEDERALWATERPOLLUTIONCONTROL ACT (33 u.s.c. § 1251-1387). Contracts and subgrants of amounts in excess of 9150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 u.s.c. Ei740l- 7671q) and the Federal Water Pollution Control Act as amended (33 u.s.c. E3 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. Ei 1986 Comp., p. 189) and 12689 (3 C.F.R. E3 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names Rev. 3/2021 15
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 u.s.c. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 u.s.c. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 u.s.c. g 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. Ei 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. Ei 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. Er 200.336). Supplier agrees that duly authorized re-presentat:!ves Of a federal agenC'yt rriast have access to any BEAKS, 'lC'cLlmenfsi papers anCl records of Supplier that are directly pertinent to Supplier"s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. Ei 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 16 22-
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. E) 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory leve! of competition, where the purchase price of the item exceeds SI0,000 or the value of the quantity acquired during the preceding fiscal year exceeded SI0,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The u.s. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 u.s.c. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the u.s. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the u.s. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. u.s. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with u.s.
Executive Order 13224 and u.s. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITIONONCERTAINTELECOMMUNICATIONSANDVIDEOSURVEILLANCESERVICESOR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. Ei 200.216. 17 2?)
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days" written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Ring-O-Matic, Inc.
8y; copozqf:igooa<ag
DocuSigiied by:
By: aaqqs:ioLisiis.qcc.
Jeremy Schwartz
Title: Chief Procurement Officer
Jim Zylstra
Title: Sales Manager
Date:
11/23/2021 i 8:46 PM CST
Date:
11/23/2021 i 3:23 PM CST
Approved:
BY: CI;oocu=s"F"ma""":!t.'
Chad Coauette
Title: Executive Director/CEO
11/24/2021 i 6:47 PM CST
Date:
-") U
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DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 RFP 101221 - Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies Vendor Details
Company Name:
Address:
Contact:
Email:
Phone:
Fax:
HST#:
Ring-O-Matic
4 714 Fifield Rd
Pella, IA 50219
Jim Zylstra
[email protected]
641-632-7747
641-628-3021
27-2129379
Submission Details
Created On:
Submitted On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address:
Wednesday October 06, 2021 09:34:C)1
Tuesday October 12, 2021 14:10:48
Jim Zylstra
[email protected]
dd4e2cc7-e222-478a-9d6d-af21 420fbfca
167.142.55.226
Vendor Name: Ring-O-Matic
25 B!d Num5er: RFP 101221
208
DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Specifications
Table i : Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not appJy to you (preferably with an explanation).
Line
Item Question
1 Proposer Legal Name (one legal entity only): (In the event O{ award, will execute the resuliing contract as "Supplier")
Ring-O-Matic.lnc, '
-2 Identify all subsidiar5r entities of the Proposer whose equipment. products. or servces are included in the Proposal.
N/A, no other subsidiary entities
3 Identify all applicable assumed names or DBA names of the Proposer or Proposers subsidiaries in Line 'l or Line 2 above.
Ring-O-Matic
4 Proposer Physical Address' 'l714 Fifield Road
Pella, 14 50219
USA
5 Proposer website address (or addresses): www.ring-o-matic.com 6 Proposer's Authorized Representative (name, title, address, email address & phone) (The representative must have aulhoiily to sign the a'Proposer's Assurance oT Compliancea on behalf ol the Proposer and, in the event of aviatd, will be expected to execute the resulting contract):
Jim Zylslra
Sales Manager
1714 Fifield Road
Pella, 14 50219
[email protected]
(641) 632-7747
7 Proposer's primary contact for this proposal (name, title, address, email address & phone):
Jim Zylslra
Sales Manager
1714 Fifield Road
Pella, 14 50219
[email protected]
(641) B32-7747
8 Proposer's other contacts Tor this proposal, if any '(name, ti{le, address. email address & phone)
Tony Bokhoven
Director of Sales & Business Development
1714 Fifield Road
Pella, 14 50219
[email protected]
(641) 632-7071
Bid Number: RFP 101221 Vendor Name: Ring-O-Matic
209
DocuSign Envelope ID. 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 2: Company Information and Financial Strength Line
Item Question : Response "
9 Provide a brief history oT your company, including your company's core values, business philosophy, and
industry longevihl related to the requested equipment. products or services.
Ring-O-Matic was founded inl960 as a general machining and and manufacturing company. We have been building industrial vacuum trailers since the mid-1960's. Ring-O-Matic was at the forefront of the inception of vacuum excavation in the early i990's and have a very strong name in the trailer mounted vacuum excavation business.
Our mission' to make a significant difference to the employees of Ring-O-Matic, through the delivery of quality produc!s that exceeds customer expectations, provides profitable growth, which supports the employees of Ring-O-Matic and the Ring-O-Matic Charltable Foundation.
TO What are your company's expectations in the event oT an award?
Working wish our network of Ring-O-Matic dealers throughout the United States and Canada, we hope to secure orders for our line of vacuum and vacuum excavatlon equipment through participating Sourcewell entlties.
11 Demonstrate your finant.ial strength and stability with meaningful data. This could include such items as
financial statements, SEC filings, credit and bond
ratings, letters of credit, and detailed reference letters.
Upload supporting documents (as applicable) in the
document upload section of your response.
Please find attached documentation on the financial strength of Ring-O-Matic provided by our bank and our malor suppliers. Out major suppliers are Ziegler Cat, our Cat engine provider, Andetson Industrial Engines, our Kubota engine supplier and Janco, a major supplier of laser cut paris we use in the fabrication and building process.
Ring-O-Matic, Inc. DuNS number: 031767004
12 What is your US market share for ihe solufions (hat you are proposing?
Ring-O-Matic has a goal of no less than 10% market share for trailer mounted vacuum and vacuum excavators In the US market. In the markefs we serve, we rank in the top three by market share. 13 What is your Canadian market share for the solutions that you are proposing?
Ring-O-Matic has a goal oT no less than 10')'o market share for trailer mounted vacuum and vacuum excavators in the Canadian market. n the markets we serve, we rank in the top three by market share.
14 Has your business ever petitioned for bankruptcy protection? If so, explain in detail.
No
15 How is your organization best desttibed: is it e i manufacturer, a distribu}orldealerlreseller, or a service provider? Answer whichever question (either a) or b) just below) best applies to your organization.
a) If your company is best described as a
distnbutor/dealer#eseller (or similar entity), provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer ol the ptoducts proposed in this RFP. If applicable, is your dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a thkd party'?
Ring-O-Matic is a manufacturer. We work directly with our independent dealer network throughout the US and Canada and collaborate on both }he sales and service side oT our equipment. Ring-O-Matic frequents our dealer locations for face to face visits for product promotion, sales and service training The Ring-O-Matic dealer network are employees of thkd parties. 16 If applicable, provide a detailed explanation outlining the licenses and cerriflcations that are both required to be held, and actually held, by your organizaUon
(including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP.
Ring-O-Matic is an lowa CorporaUon reglstered with the State of lowa. Ring-O-Matic holds the necessary sales tax, employment licenses, DOT registration and licenses as necesary to conduct business globally.
I
17 Provide all "Suspension or Debarment" information that has applied to your organization during the past ten years.
Ring-O-Matic has not had any Suspension or Deba+ment applied to our organization dting the past ten years.
Table 3: Industry Recognition & Marketplace Success Line
Item
Question Response'
18 Describe any relevant industry awards or recognition that your company has received in the past five years Last year we were recognized by our local community for celebraling our 601h year in business. 19 What percentage of your sales are to the
govemmental sector in the past three years
Over the past three years, on average, sales Into govemmental sector are approximately 60% 20 What percentage of your sales are to the education sector in the pask three years
Over the past three years, on average, sales into the education sector are approximately 5% ' 21 List any state, provincial, or cooperative purchasing contracts that you hold. What is the annual sales
volume for each of these contracts over the past three years?
'Ring-O-Matic currently holds a cooperative purchasing contract with the Houston-Galvesfon Area Council (HGAC). 2019 Sales were $489,520. 2020 Sales were $421900. 2021 Sales have been $78,800 YTD.
We have recently been awarded to the North Carolina Sheriffs' Association Heavy Equipment contract and have not had any sales YTD.
22 List any GSA contracts or Standing Offers and Supply Anangements (SOSA) that you hold. What is the
annual sales volume for each of these contracts over the past three years?
We currently do not have any GSA contracts or Standing Offers and Supply Anangements Bid Number: RFP 101221 Vendor Name: Ring-O-Matic
)'1
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DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 4: References/T estimonials
Line Item 23 Supply reFerence information from three customers who are eligible to be Sourcewell participating entities.
Table 5: Top Five Government or Education Customers Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name Entity Type " State / Province " Scope of Work " Size of Transactions ' Dollar Volume Past Three Years '
I
St. Louis County Govemment Minnesota - MN Used by the county for hydro- excavation, jetting culverts along
roadways and cleaning out storm drains
$234.143 $234,143
Bartow County Govemment Georgia - GA used by the county water department for waker repairs, cleaning out valve boxes
and varlous other safe diggin0
throughout the county.
$88,422 $176,844
City of Boyd Govemment Texas -TX Used Toy various potholing, digging and utility locates around the city.
$94.801 $94,801
Ci$ of Gonzales Govemment Texas - TX Used for various polholing, digging and utili$ locates around the ci$.
$92,291 $92,291
City of
Waynesboro
Govemment Virginia - VA Used for various potholing, digging and utility locates around the city.
$84.559 $84,559
Vendor Name: Ring-O-Matic
28 Bid Number: RFP 101221
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DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address m detail at least the following areas: locations of your network of sales and servtce providers, the number of workers (full-time equivalents) involved in each sector whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Item Question Response "
25 Sales force Ring-O-Matic has a sales team lhat consist of four full time individuals that work directly with our dealer network and also inside sales. The role of the Ring-O-Maiic sales team is to promote and help push the product line and to keep dealers informed on new products and any changes to existing products, We do this through dealer visits, teleconference and video conferences and emails.
Please find attached our dealer sales/service coverage sheet in the uploaded documents. 26 Dealer network or other distribution methods. Ring-O-Matic has an extensive dealer network throughout the United States and Canada. This consists of 26 independent dealers with 115 locations. Areas with no dealer presence are called on and serviced directly by Ring-O-Matic.
Please find attached our dealer sales/seivice coverage sheet in the uploaded documents. 27 Service force Ring-O-Matic utilizes our independent dealer nt%ork For the service of our product line. All dealer ' locations have a full time staff of service personnel and service Tacilities. Many of our dealei locations also have mobile service trucks and technicians.
In areas without dealer coverage, Ring-O-Matic will work directly with the customs in troubleshooting and setvicing their equipment. Most of this can be done via a teleconference or video conference, If the issue warrants more than this, we will work with a local repair shop or send a service technician directly from our factory to assist.
Please find attached out dealer sales/service coverage sheet in the uploaded documents. 28 Describe the ordering process. If orders will be
handled by distributors. dealers or otheis, explain the respective roles of the Proposer and others.
Orders will be placed by the purchasing entity with the authorized Ring-O-Matic dealer in that territory.
Orders placed by an entity outside of a dealer coverage area will be handled directly through Rlng-O- Malk.. Once the purchase order is recelved, we will enter the order Into our system and have a sales order acknowledgement returned to the customer withln one business day. 29 Describe in detail the process and procedure of
your customer service program, if applicable.
Include your response-time capabilities and
commitments, as well as any incentives that help
your providers meet your stated service goals or
promises.
Customer service is very important to our organization. We have a full time staff of customer service representatives. Our business hours are 8:00 AM - 5:00 PM CST Monday through Friday. during these hours, are parts department, sales department, service deparkment. warranty daims department and accounting depart are all available. Affer hours suppork is also available 24 hours a day directly through our sales staff.
From a parts perspective, our goal is to have parts (based on availability) shipped out within 24 hOu(S. In a PARTS emergency, aS 10ng aS the Otder iS received b7 3:00 PM CST, We Can haVe them tO the customer the next business day.
Our dealer network has very similar customer service programs.
Please find attached our customer service conkack information in the uploaded documents. 30 Describe your ability and willingness to provide your products and services to Sourcewell participatlng
entities in the Llnited States.
We have coverage in 33 states and growing, please see the uploaded document with specific locations. We strive for continued growth with our dealers and increased market share for the Ring-O- Matic product line.
31 Describe your ability and willingness to provide your products and services to Sourcewell participating
entities in Canada.
We have eight full service dealer loactions in Canada that cover the provinces of Alberta, Manitoba, Nova Scotia, Ontario, and Quebec We strive for continued growth with our dealers and increased market share for the Ring-O-Matic product line.
32 Identify any geogtaphic areas of the United States
or Canada that you will NOT be fully servlng through
the proposed contract.
All geographic areas of the United States and Canada will be fully served through the proposed contract. 33 I
Identify any Sourcewell participating entity sectors
(i.e., government, education, not-for-profd) that you
will NOT be fully serving through the proposed
contract. Explain in detail. For example, does your
company have only a regional presence, or do other
cooperative purchasing conkacts limit your ability to
promote another contract?
There are no entity sectors that Ring-O-Matic will not be fully serving through the proposed contract 34 Define any specific contract requirements or
restrictions that would apply to our partk.ipating
entities in Hawaii and Alaska and in US Territories.
There are no specific contract requirements or restrlctions that would apply to paficipating entities in Hawaii and Alaska and in US Territories.
Bid Number: RFP 101221 Vendor Name: Ring-O-Matic
')01
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DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 7: Marketing Plan
Line
Item Question Response '
35 Describe your marketing strategy for promoting
this conkrack opportunity. Upload
representative samples or your marketing
materials (if applicable) in the document
upload section of your response.
Ring-O-Matic will promote the Sourcewell contract several different ways We will promote to the sales teams of our dealer network, whom have the most contact with eligible entities, the ease and benefits o{ using the Sourcewell contract.
We will also utilize our websi!e, www.ring-o-matic.com. We will add a link on our homepage that will link directly to Sourcewell.
Ring-O-Matic attends various trade sl'iows throughout the year, we will promote the Sourcewell contract at these ttadeshows
Ring-O-Matic is also members of Distribution Contractors of America (DCA), The Power & Communication Contractors Association (PCCA) and Association of Equipment Manufacturers (AEM) Please find attached our most current literature in the upload section. 36 Describe your use of technology and digital
daka (e.g., social media, metadata usage) to
enhance marketing effectiveness.
www.ring-o-matic.com is continually being updated wiih news and infomiation including new products, new dealers, training info and topics like the Soutcewell contract. We also have presence on Facebook, Twitter, Instagram and You}ube. We are in the process of setling up aur Linkedln page 37 In your view, what is Sourcewellas role in
promoting contracts arismg out of this RFP?
cHOonw1rawciillllnytoouyi0nutergsraatleesapSrOocuerscse,well-awarded From Sourcewell, we would appreciate some assistance and training matertal on best practices to promote the contact to out sales network, whom, in turn, will be able to effectively promote the contract lo end users.
Ring-O-Matic and out dealer network would promote the Sourcewell contract as a better alternative to government and educational sectors than trying to bid equipment on their own 38 Are your products or services available
through an e-procurement ordering process? If
so, describe your e-procurement system and
how govemmental and educational customers
have used it.
We are currently not set up for e-procurement. We aye explonng the possibility of setting up e-procurement for our parts department.
Table 8: Value-Added Attributes
Line Item Question Response '
39 Describe any product, equipment,
maintenance, or operator training
programs that you offer to Sourcewell
participating entities. Include details, such
as whether training is standard or
optional, who provides training, and any
costs that apply.
We recommend opetatot and service training for new users to vacuum and vacuum excava(ion equipment. All of our dealers have been factory trained to provide operator and setvice training to the. end users For the most part, when the buying entity purchases a machine through one of our dealers, training is induded with the purchase. It is at the cuskomers discretion if they would like online training or in person training. 40 Describe any technological advances that
your proposed products or services offer.
Our new Jet Vac design offers one of the quietest vacuum excavators on the market, this improves operator safety and noise pollution reductlon.
41 Describe any "greena' initiatives that relate
to your company or to your products ot
services, and include a list of the
certifying agency for each.
Ring-O-Matic values green initiatives. We have several different recycling programs throughout our facility. We have worked directly with our local sanitation company, Midwest Sanitation, to provide recycling receptacles throughout out facility for common recyclable goods such as paper, cardboatd, plastic and aluminum containers.
We have a program in place with Alter Metal Recycling who picks up our scrap metal.
Heritage Crystal Clean is used for our wastewater, paint waste, and chemical recycling program.
Our pallets our recycled two different ways, pallets in good, reusable condition are reused at Ring-O-Matic and ext.ess palle(s in good condition are senk lo Vangorp ManuTacturing, who uses them to ship their products.
Damaged or unusable pallets ate picked up by Midwest Sanitation Tor recycling. 42 Identify any third-parky Issued eco-labels,
ratings or certifications that your company
has received for the equipment or
products Included in your Proposal related
to energy efficiency or conservation, iife-
cycle design (cradle-to-cradle), or other
green/sustainability factors.
In an effort to conserve water resources, we are continually improving the amount of water consumption associated with the operation of our equlpment through more efficient water pumps. nozzles and digging technology.
43 Describe any Women or Minority
Business Entity (WMBE), Small Business
Entity (SBE), or veteran owned business
certifications that your company or hub
partners have obtained. Upload
documentation of certification (as
applicable) in the documet"A upload
section of your response.
We hold no certifications. We do have a diverse work force, including veterans. minorities and women.
We also utilize a local non-profit, The Well Resource Center, in their Well Works Program: Well Works is a work enwonment where padicipanrs actively engage in their recovery, develop sofl and technical work skills, actively remove life baniers, and experience the love oT Jesus that leads to transformation and stability in life.
Team members in the Well Works program find dignity while earning a paycheck performing light manufacturing work. The overall goal for each team member is to gain stability in their recovery while also leaming essential work skills and life skills that will help them get and keep a job when they graduate lrom the program. 44 What unique attributes does your
company, your products, or your services
offer to Sourcewell pariicipaling entities?
What makes your proposed solutions
unique in your Industry as It applies to
Sourcewell parkicipating entfflies?
From a service offering, we have the capability to sell anywhere in the US and Canadian markeI we aye not Jimited to dealer territories. If there is a en(ity wishing to purchase from us where there is no dealer coverage, they have the ability to buy direct from the factoy.
From a product offerlng, there is no other 2-in-1 tool on the market like our Viper Pothole Tool. This tool offers a cleaner and safer digging method and adds efficiency on the job site.
Bid Number: RFP101221 Vendor Name: Ring-O-Matic
213
DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line Item Question Response "
I
45 Do your wananties cover all products, parts, and labor? Ring-O-Matic wanants each new industrial equipmenl of Ring-O-Malic's manufacture to be free of defects in material and workmanship, under normal use and service for one full year after initial purchase/retail sale or 1,000 operating hours, whichever occurs first This limited wananty shall apply only to complete machines of Ring-O-Matic's manufacture. Parts are coveted by a separate limited warranty.
Equipment and accessories not of Ring-O-Matics manufacture are warranted only to the extent of the original manufacturers warranty and subject to thelt allowance to Ring-O-Matic (only if found to be defective by such manufacturer) Engines, blowers and water pumps fall into this categoiy.
46 Do your warranties impose usage restrictions or other limitations that adversely affect coverage?
Operating equipmem outside of its intended use and/or limitations could affect warranty cOVerage.
47 Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs?
Warranty work will take place through a Ring-O-Matic dealer. transportation cost. if any, to or from the Ring-O-Matic dealer and kyavel time of Ring-O-Matic dealers service personel to make repairs on the purchasers sight or other location are not covered under this wananty. 48 'Are there any geographic regions of the Llnited States or Canada (as applicable) for which you cannot provide a
certified technician to perform wananiy repairs? How will Sourcewell participating entities in these regions be provided service for warranty repair?
Ring-O-Matic has the ability to provide a cerkified technician, either through our dealer network or directly through Ring-O-Matic, to peform warranty repairs to all geographlc reglons of the United States and Canada.
49 Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original
equipment manufacturer?
Equipment and accessories not of Ring-O-Matics manufacture are warranted only to the extent of the onginal manufacturers warranty and subject to their allowance to Ring-O-Matic (only iT found to be defecUve by such manuTactuier) Engines, blowers and water pumps fall into this category.
50 What are your proposed exchange and retum programs and pollcles?
Our exchange an retum programs and policies are handled on a case by case basis in conjunction with our dealer network.
51 Describe any service contract options for the items included in your proposal.
Many of our dealers offer service contracts at the point of sale with end users. Ring-O- Matic also offers extended wananties to purchase with our equipment Table 9B: Peformance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Item Question Response "
52 Describe any performance standards or guarantees ,
that apply to your services
Due to the nakure of our equipmenl guarantees are condition and site specific, in the event of downtime, loanet machines can be offered.
53 Describe any servlce standards or guarantees that
apply fo your services (policies, metrics, KPIs, etc.)
Between service and production, Ring-O-MaUc practices Lean manufacturing principles along with 58 principles.
Table 1 0: Payment Terms and Financing Options
Llml
Item Question Response '
I
54 Describe your payment terms and accepted payment
methods?
Payment terms on orders made through the Sourcewell contract ate net 30 days. Acceptable payment mtlhods ate cash/check, bank wire ($25 wiring fee), or credit card (%2.5 credit card fee) 55 Describe any leasing or financing options available for use by educational or govemmental entities.
Many of our dealers offer lease and finance options. Ring-O-Matic also works with Great America Financial Services for financing options for end use customers.
56 Describe any standard transaction documents that you propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample oF each (as
applicable) in the document upload section of your
response.
Ring-O-Matic will accept orders using the buying entities standard purchase order documentation with purchase order number. Upon receipt of the purchase order document, we will provide the buying entity a sales order acknowledgement for their records, please see example of the sales order acknowledgement in the uploaded documents
Do you accept the P-card procurement and payment
process? If so, is there any additional cost to
Sourcewell parUcipating entities for using this process? Unfortunately, Ring-O-Matic does not accept P-card procurement and payment process.
Bid Number: RFP 101221 Vendor Name: Ring-O-11atic
3i
214
DocuSign Envelope ID. 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item Question Response a
58 Describe your pricing model (e g.. line-item discounts or product-category discounts). Provide detailed pticing data (including standard or list pricing and the Sourcewell discounted price) on all of the items that you want Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. Upload your pricing materials (if applicable) in the document upload section of your response.
Our pricing model is a percentage discount from published MSRP. 59 Quantify the pricing discount represented by the prlcing proposal In this response. For example, if the prlcing in your response represents a percentage discount from MSRP or list, state the percer+tage or percentage range.
Priclng discount for this proposal is 10% off of MSRP. 80 Describe any quantiiy or volume discounts or rebate programs that you offer.
On orders of three or more machines at one kime by the same en(ity, there will be an additional 3% discount.
61 Propose a method of facilitating "sourced'a products or related services, which may be referred to as "open market" items or "nonstandard optlons". For example, you may supply such items "ak costaa or 'ak cost plus a percentage." or you may supply a quote for each such request.
Sourced products, rel,ated services, open market items or nonstandard options will be priced at cost plus 20%
62 Identify any element cf the total cost of acquisition that is NOT included in the pricing submitted with your response. This includes all additional charges associated with a purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre- delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
Some dealers may implemem a pre-dellvery inspection fee, this is based on the individual dealer.
63 If freight, delivery, or shipplng is an addRional cost to the Sourcewell participating amity, describe in detall the complete freight, shipping, and deliveiy program.
Shipping costs are an additional cost to Sourcewell members. Shipping costs are determined by delivery location. Shipping is handled by our freight broker, this is a pass through cost where Ring-O-Matk. has no financial gain. 64 Specifically describe freighl shipping, and delivery terms or programs avaNable for Alaska, Hawaii, Canada, or any offshore delivery.
The same shipping terms apply for Alaska, Hawaii. Canada, or any offshore delivery. Shipping is handled by out freight broker, this is a pass through cost where Ring-O-Matic has no financial gain.
65 Describe any unique distrlbution and/or delivery methods or options offered in your proposal.
Areas not covered In our dealer distribution coverage area will be handled directly through Ring-O-Matic.
Table 12: Pricing Offered
Line
Item The Pricing Offered in this Proposal is: " Comments 66 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
Table 13: Audit and Administrative Fee
Line
Item Question Response"
67 Specifically descrlbe any self-audit process or ptogram that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Con(rack template.
Once awarded a Sourcewell conti'act, the contract pricing will be passed along to our dealer network, they will be instructed to use this pticing when working with eligible entities. At the point oT order, Ring-O-Matic will ask if this is an otder placed through the Sourcewell contract. If it is a Sourcewell contract order, it will be documented and reported in the Sourcewell quarterly report, Ring-O-Matic will then remit the proper administrafive fee ko Sourcewell.
68 If you are awarded a contract, provide a few examples of intemal metrics that will be tracked to measure whether you are havlng success with the contract.
Ring-O-Matic already works wlth the Assoclation of Equipment Manufacturers (AEM) and provides AEM with monthly sales reports. We plan to intemally plggy back on this reporiing system by earmarking the sales that were made through Sourcewell. Based on the amount of sales through the Sourcewell contract versus other sales, we will be able to measure the success we are having ihrough the contract. sg Identify a proposed administrative fee that you will pay fo Souvcewell for Tacilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee: it is not a line-item addition to the Member's cost of goods. (See the RFP and template Contract for additional details )
Ring-O-Matic will pay a 1.5'/o administrative fee to Sourcewell for facilitating, managing and promoting the Sourcewell contract.
Bid Number: RFP 10'1221 Vendor Name: Ring-O-Matic
32 215
DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Table '14A: Depth and Breadth of Offered Equipment Products and Services Line
Item Question Response '
70 Provide a detailed description of the equipment,
products, and services that you are offering in yot.n
proposal.
Ring-O-Matic is offering a full line of trailer and skid mounted vacuum excavation equipment in many sizes and configurations. We offer equipment with debris tanks as small as 150 gallons and as large as 3,000 gallons. Our vacuum blowers range in size from a 600 CFM positive displacement blower all the way up to 3,000 CFM positive displacement blower. Fresh water capacity on the machines range in size from 90 gallons to 500 gallons.
Our 550VX Dual Combo Jetter is also being offered, this is a combination hydro excavation machine along with a sewer pher.
We will also be offering a line of vacuum only equipment that has no hydro excavation capabilities, strictly vacuum.
71 Within this RFP category there may be subcategories
of solutions. List subcategory titles that best describe your products and services.
We will also be offering a subcategory of machine opUons including additional englne options, boom options, water pump and sewer jeffer options, water heater options, hose reel options, suction hose options, tooling options, and trailer and spoil tank opUons.
Table 14B: Depth and Breadth of Offered Equipment Products and Services IndiCate belOW if the lifted TAPES Or ClaSSeS Of equipment, products, and servlces are offered Within 70ur proposal. Provide additional comments in the teXt bOX provided, as necessary.
Line
Item Category or Type Offered " Comments
l-
72 Sewer vacuums or combination sewer cleaners r; Yes
r No
Our equipment is capable of doing smaller sewer work, the largesl sewer cleaner we offer is a 27GPM @ 2,700 PSI cleaning system. 73 Hydro or air excavation equipment n Yes
r No
Our main offering is our hydro excavation equipment, we do have an optional air excavation system that works in corJunction with our hydro excavators. 74 Jeittets and roddets r- Yes
r No
Along with our 27GPM @ 2,700 PSI deaning system, we also offer a 13GPM @ 2,900 PSI jetting system and a 10GPM @ 3,000 PSI jetting system.
75 Dewaterlng, mud, trash, and centrlfugal pumps 6 Yes
r No
We offer two different lines of mud pumps, our 850 Super Vac which uses a positive displacement vacuum system and a 850 Deep Vac which used a rotary vein type vacuum system.
76 Pumps used in lift stations, sewage treatment. water treaiment, or waker collection faciliiies
('; Yes
r No
All of out equipment offeted can be used to some degree in liit stations, sewage treatment and water treatment facilities.
77 Accessories, supplies and replacement or wear parts
related to the offerings above.
(; Yes
r No
We are offering a large varieky of supplies, replacement and wear parks along with our equipment offerlngs.
Table 15: Industry Specific Questions
Line
Item Question Response'
78 Describe any product ot equipment features that improve operator safety.
The most importanl saTety tool offered by Ring-O-Matic is our Viper 2-in-1 potholing tool.
This tool is the safest way to dig and pothole as all of the debris created by high pressure water is captured within the cone of fhe tool, lessening flying debris and also makes for a higher degree of cleanliness.
Our new Jet Vac machine design, available on our diesel 550 models, is one of the most quiet trailer mounted vacuum excavators on the market The reducsd decibels better protects the operator from heating damage and premature hearing loss. 79 Describe any product or equipment innovations that increase uptime and operator productivity.
Our Viper 2-in-1 potholing tool not only improves safety but also operator productivity. The traditional way of digging or potholing with vacuum excavation equipment is one person operates the digging lance with another person operating the suction tool. The Viper 2-in- 1 tool combines both of these tools into a one man operation.
Table 16: Exceptions to Terms, Conditions, or Specifications Form Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract. -Co-ntract Section Term, Condition, or Specification Exception or Proposed Modification Documents
Bid Number: RFP 101221 Vendor Name: Ring-O-Matic
216
DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Ensure your submission document(s) conforms to the following:
L Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, conupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1 ) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1 ) documenI ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save ihe document as "Marketing Plan."
Vendor Name: Ring-O-MaticBid Number: RFP l0al22l
217
DocuSign Envelope ID: 61830EO9-9B5B-441A-B8D7-170BDBC6CAC2 Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSLIRANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
L The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has anived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation and the Proposal has in all respects been created fairly wlthout any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contracI and the Proposer has not taken any action in restraint oT Free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agems to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date o( this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Llnless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will rt'ject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the aaSpecially Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: hfil)S://liV'AAV.lreaSlffi/.CjOV/OjEiC/dOliVnloads/sdnliSt.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management Found at: httos'//sam.qov/SAli/; Or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota the United States federal government or the Canadian government, as applicable: or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. a By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jim Zylstra, Sales Manager, Ring-O-Matic, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r. Yes r; No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 101221 Vendor Name: Ring-O-Matic
218
DocuSign Envelope ID: 61830EO9-9B5B-44'lA-B8D7-al70BDBC6CAC2 Check the box in the column "i have reviewed this addendum" below to acknowledge each of the addenda.
File Name
Addend um3SewerVacHydro-ExcavationPumpsRFPj01221
Thu September 30 20;!1 03:29 PM
Addendum2SewerVacHydro-ExcavationPumpsRFPl0122i
Fri September 'l 0 20;j 02:40 PM
AddendumlSewerVacHydro-ExcavationPumpsRFPlOl221
Thu August 26 2021 05:40 PM
Bid Number: RFP 101221
I have raviawed the
below addendum and
attachments (if Pagas
applicabli)
p'
Vendor Name: Ring-O-Matic
219
'J" : c (' ': I 11ca
:'i'a(icl$:lGtifcaCiliCP
MAR 1 9 2026
FtLED
3 :xlr"
Item No. 12
Ciffl of South Gate
CITY COUNCIL
AGENDA BaILL
For the Regular Meeting of: March 24, 2026
Originating Department:
ManuelArana Rob Houston
SUBJECT: GRANT AJ'PROVED PURCHASE OF A 2025 CHEVROLET SILVERADO
FOR THE TRAFFIC DIVISION
PURPOSE: To purchase a 2025 Chevrolet Silverado for use by police officers in the traffic division.
RECOMMENDED ACTIONS: The City Council will consider:
a. Authorizing the purchase of one (1) Traffic/DUI enforcement vehicle with emergency equipment installed, in the amount of $82,829.09 from Elk Grove Auto group; and b. Authorizing the City Manager, or his designee, to execute all documents necessary to complete the purchase in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. The funds used for this purchase will be reimbursed through the California Highway Patrol Cannabis Tax Fund Grant Program ("CTFGP"). Utilization of the 2025/2026 CTFGP funds was approved in the Agenda Bill dated July 22, 2025, and included the purchase of a DUI/DUID enforcement vehicle and the necessary emergency equipment (Account #231-566-21). The CTFGP grant authorized up to $84,000 for the purchase of this vehicle and the necessary emergency equipment.
ANALYSIS: The traffic division conducts numerous DUI (driving under the influence) and DUID (driving under the influence of drugs) enforcement operations, in addition to multiple DUI check points. This truck will serve a dual purpose of enforcement and provide the traffic division with the ability to tow DUI checkpoint trailers/equipment.
BACKGROUND: The current vehicle that will be replaced is a 2008 Toyota Tundra (Unit#l32) with over 200,000 miles. This current vehicle is primarily used to tow police equipment used by the traffic division. The current set up of emergency equipment and lack of reliability does not allow for regular use as a patrol/enforcement vehicle. Replacing this vehicle would provide a vehicle that can still be usedto tow police equipment but would also provide areliable and properly outfitted vehicle that could also be deployed for enforcement purposes.
The acquisition of this vehicle will utilize state contact pricing through Elk Grove Auto Group 1 220
(State contract number 1-22-23-20D). The South Gate Municipal Code section 1.54.510 D permits the use of piggybacking into a cooperative contract. Elk Grove Auto Group has bid for this commodity, and any subsequent service in a fair and competitive manner complying with the bid requirement, as stated in the City's Municipal Code: therefore, no further bidding or quotes need to be obtained.
ATT ACHMENTS: A.
B.
C.
D.
CTFGP Grant agreement
Quote from Elk grove Auto Group/Winner Chewolet
Elk Grove Auto Group State Contract #1-22-23-20D* Approved Agenda Bill dated July 22, 2025*
*Each document is available for review through the City Clerk's Office. 2 221
Attachment A
State of California Agenda Btll 03/24/26
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page I
Award Number
23411
1. GRANTTITLE
FY25/26 CTFGP Law Enforcement - South Gate Police Department
2. NAME OF ORGANIZATION/AGENCY
Southgate
3. ORGANIZATION/AGENCYSECTIONTOADMINISTERGRANT
South Gate Police Department
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026
5. PURCHASE ORDER NUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency's effectiveness through training and development of new strategies.
7. FUNDSALLOCATEDUNDERTHISGRANTAGREEMENTSHALLNOTEXCEED$100,000.00
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee's Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
* Schedule A - Project Description, Problem Statement, Goals and Objectives, and Method of Procedure * Schedule B - Detailed Budget Estimate
ii Schedule B-I - Budget Narrative
We, the officials named below, hereby swear, under penalty of pe2ury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY B. AUTHORIZED OFFICIAL OF CHP Name: Darren Arakawa Name: Andrew Beasley Phone: (916) 843-4360 Title: Chief of Police Title: Captain Fax: (916) 322-3169 Phone: (323) 563-5408
Address: 8620 California Avenue Address: 601 North 7th Street South Gate, CA 90280 Sacramento, CA 95811
E-Mail: darakawa(a)soaate.ora E-Mail: ABeasley(a',chp.ca.qov Darr e n Digiially signed by Danen A n d r e W Digitally signed by AndrewBeasley Arakawa "9orazal"eoog'w20a25.072314'40:31 07/22/2025 Beasley -oz'oo' Date:2025.080509.22:53 08/05/2025
(Signature) (Date) (Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M, V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
Za n k h a n a II)Mieghillaally signed by Zankhana
Meht a Date: 2025.08.07 og.os 49_07'00'
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: Adrian Alcala
Title: Accountant
Phone: (323) 563-5436
Address: 8650 California Avenue
South Gate, CA 90280
(Signature) (Date)
3222
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title '13, Division 2, Chapter 13 Section I 890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the Calffornia Highway Patrol) hereby awards, to the Grantee, the sum or money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 3401 9(f)(3%B). The Grantee agrees that the State's obligation to pay any sum under fnlS Grant Agre €3menk !S contingenf upon avatlab!l!t)/ Of fLinCiS CilS5ursed from he California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 4 ) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in Furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.
5. PriortodispositionofequipmentacquiredunderthisGrantAgreement,theGranteeshallnotify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360. 223
TERMS AND CONDITIONS
C. PROJECTTERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice or their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term "force majeure" shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee's control which would excuse the Grantee's performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3, The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant Funds not expended by the Grantee as or the date of termination.
4. lfthisGrantAgreementisterminated,theStatemaychoosetoexcludetheGranteefrom Future Grant Opportunities.
D. FINANCIAL RECORDS
1, The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State,its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee's staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and a!l claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
224
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination,including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC '12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT
"1. TheGranteeassurestheStateitcomplieswiththeAmericanswithDisabilitiesAct(ADA)ofl990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 u.s.c. 12101 et seq.) H. DRUG-FREEWORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
225
TERMS AND CONDITIONS
J. LABOR CODENS/ORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. ST ATE LOBBYING
d. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENT ATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State oT California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, !awfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b, It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax- exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1 )in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 226
TERMS AND CONDITIONS
0. GRANTEE NAME CHANG-t
1. Grantee agrees to immediately inform the State,in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreemerit.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
"I. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately far clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment. b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they leff state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the I 2-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with 227
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any giff, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation or this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. ff the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Emorcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Mari3uana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor's office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional inTormation about the performance or these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles - The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement. 228
Schedule A
Southgate
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.
Project Description
The South Gate Police Department (SGPD) has seen a steady rise in collisions caused by intoxicated drivers.
This is according to statistical data involving alcohol and drugs since the legalization of marijuana. The SGPD impaired driving enforcement project strategy consists of three points: Training, Education, and enforcement.
The SGPD Project will promote increased public awareness of the dangers of driving under the influence of alcohol, drugs, and marijuaria. Enforcemerit of D.U.I. laws pertaining to driving under the irif!vence of alcohol, drugs, marijuana, and other associated collision factors will reduce the number of citizens killed or injured in collisions.
Through the SGPD's impaired driving enforcement project, we will enhance public safety and aim to reduce the number of persons killed or injured in collisions involving alcohol, drugs, and marijuana. The SGPD will partner with the Automobile Club Of Southern California to distribute informative safety material to drivers of all ages about the effects of alcohol, drugs, and marijuana on driving. The SGPD will utilize social media and community presentations to heighten awareness. Project funds will be used for D.U.I. saturation patrol overtime salaries and a dedicated D.U.I. enforcement vehicle to cariy out enforcement efforts.
The SGPD will also provide police officers the needed training to recognize the signs and symptoms of impairment (SFST, ARIDE, and DRE). Funds will be used to train additional police officers to recognize the signs and symptoms of impairment for DUI investigations. Community outreach can be accomplished through social media outreach to highlight awareness and purchase equipment to support our DUI enforcement and prosecution efforts.
Through the SGPD impaired driving education and enforcement project, police officers will gain proper training and experience in identifying drivers under the influence of alcohol, drugs, and marijuana. By accomplishing this we are able to better serve our communities as we improve public safety.
Problem Statement & Proposed Solution
The South Gate Police Department (SGPD) is facing a significant public safety crisis stemming from an increase in impaired driving incidents and the abuse oT cannabis within the community. Between 2020 and 2024, DUI-related collisions accounted for 480 incidents, making up nearly 1 0'/o of the 5,049 reported collisions in this timeframe. Furthermore, of the 27 fatal collisions recorded during this period, 4 (nearly I 5%) were directly linked to impaired driving.
Despite a decline in DUI-related collisions in 2024 (80 incidents, down from 'l 38 in 2023), impaired driving continues to be a pressing issue. SGPD's challenges are exacerbated by staffing shortages and high turnover rates, which have necessitated tt'ie hiririg arid trairiing Of neW Off!CerS, man)/ Of Whim laCk exper!ence in identifying and investigating impaired driving. These staffing constraints hinder the department's ability to provide critical training, such as Standardized Field Sobriety Test (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) certifications, and to maintain robust enforcement measures.
In addition, the community is grappling with a rise in cannabis abuse, particularly among juveniles. SGPD has made multiple arrests related to the illegal sale of cannabis vape pens near middle and high schools. These investigations have uncovered links to other criminal activities, such as possession of stolen vehicles and weapons. The increased use of cannabis products among juveniles has resulted in unsafe behaviors, including impaired operation of bicycles, e-bikes, scooters, skateboards, pocket bikes, and vehicles, further endangering public safety.
'10
229
Schedule A
This multifaceted issue highlights the urgent need for community education, enhanced officer training, and increased enforcement efforts to address impaired driving and cannabis abuse. Without strategic intervention, the safety of SGPD's community will continue to be at risk.
Solution:
Having additional officers on the roadways who can enforce traffic-related matters, with specialized training in DUI investigations, serves as an asset to our community. This increases the number of officers available to handle DUI investigations, facilitating more efficient investigations, thorough documentation through report writing leading to convictions and arrests. It will also promote a heightened awareness of zero-tolerance enforcement for DUI/DUID traffic violations and collisions, enhancing proactive traffic enforcement to reduce DUI/DUID incidents within the SGPD jurisdiction.
The SGPD seeks to enhance its enforcement efforts by utilizing additional officers trained in DUI investigations to compliment the enforcement efforts of the SGPD traffic bureau. SGPD plans to conduct 8 DUI saturation enforcement operations throughout the grant year, specifically targeting impaired drivers to reduce injuries and fatal collisions. These enforcement operations will supplement the existing patrol force and focus on areas within the jurisdiction of SGPD.
Officers assigned to DUI/DUID enforcement will work in two-person teams with enforcement operations primarily taking place during the evening/nighttime hours. SGPD plans to conduct 8 saturation patrols (2 per quarter), each lasting a minimum of 8 hours. These efforts aim to reduce DUI-related deaths and collisions, ultimately improving roadway safety in the community.
Additionally, SGPD seeks funding to acquire a dedicated DUI Enforcement Vehicle to support these efforts.
This vehicle will be a marked "DUI Enforcement" unit equipped to assist officers in locating and apprehending impaired drivers and addressing primary collision factors such as speeding, unsafe turning, and failure to yield. The vehicle will be utilized during enforcement operations to ensure effective and efficient targeting or DUI/DUID incidents and to reduce related collisions and fatalities.
Enforcement and Equipment Needs:
* Enforcement Overtime Salary:
o Conduct 8 DUI saturation patrols, consisting of two officers each on an 8-hour detail. * Equipment:
o Acquire a DUI Enforcement Vehicle to support targeted emorcement efforts.
Through these measures, SGPD aims to improve roadway safety, reduce DUI-related incidents and fatalities, and enhance the effectiveness of DUI enforcement within the community.
Performance Measures/Scope of Work
The South Gate Police Department (SGPD) Impaired Driving Enforcement Grant aims to save lives and ensure the long-term benefits of its efforts. By increasing public awareness and implementing targeted enforcement, the SGPD seeks to achieve a IO% reduction in both DUI-related incidents and fatal collisions.
To achieve this goal, the SGPD will conduct 8 DUI enforcement operations throughout the grant year with 2 per quarter (every three months). These operations will focus on identifying and apprehending impaired drivers to reduce injuries and fatalities. Officers involved in these operations will utilize specialized training, including Standardized Field Sobriety Test (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) techniques, to conduct thorough DUI/DUID investigations.
Overtime salaries will support these operations, with each detail involving a single vehicle staffed by two officers to ensure safety and efficiency. These enforcement efforts will primarily occur during nighttime hours or other high-risk periods Tor impaired driving, with each operation lasting eight hours. The goal is to conduct two enforcement operations per quarter throughout the grant period.
A dedicated marked "DUI Enforcement" vehicle will facilitate these efforts. This vehicle will allow officers to effectively locate and apprehend impaired drivers while addressing key collision factors such as speeding, unsafe turning movements, and failure to yield. By providirig officers with the tools necessary for targeted enforcement, the vehicle will enhance the department's ability to reduce DUI-related incidents and fatalities while reinforcing its commitment to community safety. 230
Schedule A
Project Performance Evaluation
The South Gate Police Department (SGPD) will analyze data collected during the grant term to complete a final evaluation in the fourth and final quarter of the project. This evaluation will summarize the grant's accomplishments, challenges, and key activities. It will also include an assessment of whether the goals and objectives were met, exceeded, or, if not achieved, an explanation as to why.
The SGPD will use Crossroads Analytics Software and in-house RMS soflware to track collision and enforcement data. This data will allow for comparisons between the grant year and previous years, helping to identify trends and assess the grant's potential impact. Statistics on DUI arrests, DUI-related traffic collisions, injury-re(ated DUJ collisions, and DUI traffic fatalities will also be compiled for quarterly evaluations.
Proqram Sustainability
The South Gate Police Department (SGPD) is committed to reducing reliance on future grant funding by building sustainable enforcement and prevention capabilities within its traffic division. As staffing levels improve, the department's long-term plan is to fully staff the traffic division with two motor officers, two DUI enforcement vehicles, and eight community service officers. A fully staffed traffic division will eriable SGPD to conduct consistent and proactive DUI enforcement efforts without the need for external funding.
With these resources in place, the traffic division will be able to focus on targeted enforcement strategies, such as saturation patrols, sobriety checkpoints, and community outreach programs, ensuring continued efforts to reduce DUI-related incidents and fatalities. Additionally, community service officers will play a crucial role in supporting non-enforcement duties, allowing sworn officers to dedicate more time to DUI enforcement.
The timeline for achieving this objective is directly tied to improvements in staffing levels. As recruitment and retention strategies take effect, the SGPD anticipates incremental progress over the next three to five years.
During this period, the department will prioritize internal training for officers, ensuring they are equipped with the skills necessary to maintain and expand DUI enforcement efforts independently of grant funding.
This transition plan emphasizes self-sufficiency while maintaining a focus on roadway safety, ensuring the community continues to benefit from effective DUI enforcement and prevention measures even in the absence of significant grant support.
Administrative Support
The South Gate Police Department (SGPD) has extensive experience successfully managing various grants, even amidst challenges such as a reduction in police personnel. The department has consistently maintained accurate record-keeping, data entry, and statistical reporting to ensure the success of its grant-funded projects. SGPD has efficiently handled the processing of all financial records and will continue to manage and retain records for the Office of Traffic Safety (OTS), A(cohol Beverage Control (ABC) and any other entity we enter into an agreement with.
With a dedicated and motivated staff, the SGPD is well-prepared to undertake the tasks necessary to reduce DUI incidents and enhance public safety within the community. The department's personnel and physical resources are well-suited to implement the project effectively and achieve its objectives. 12 231
Schedule B
Detailed Budget Estimate
' Award Number
I
Organization/Agency Total Amount
23411 Southgate $100,000.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI/DUID Vehicle decals (Wrap)
DUI/DUID Vehicle outfitting
$4,000.00
$20,000.00
Category Sub-Total $24,000.00
Personnel
DUI Saturation patrol $16,000.00
Category Sub-Total $16,000.00
Equipment
DUI/DUID enforcement vehicle $60,000.00
Category Sub-Total $60,000.00
GrantTotal $100,000.00
l3
232
Schedule B-I
Budget Narrative
Southgate
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoirits, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
Other Direct Costs
DUI/QUID Vehicle outfitting
$20,000.00
These funds will be used to outfit the DUI/DUID vehicle with standard equipment such as emergency lights/siren, push bar and gun racks.
DLII/DUID Vehicle decals (Wrap)
$4,000.00
Police decals (wrap) for the DUI/DUID vehicle. Decals will include the messages supporting DUI enforcement along with the logos approved by the cannabis grant unit.
Personnel
DUI Saturation patrol
$16,000.00
Two officers per 8 hour detail for a total of 8 details totals 128 hours at a rate of $125 an hour.
Equipment
DUI/DUID enforcement vehicle
$60,000.00
This cost is to include the purchase of a vehicle used for DUI/DUID enforcement. i!
233
Attachment B
Agenda Bill 03/24/26
Winner Chevrolet
7220 Fawn Way,
Sacramento, CA 95823
(916)509-8598 - Desk
(916)792-3672 - Cell
TO: Steve Thoreson
South Gate PD
8650 California Ave
South Gate, CA 90280
(562) 477-B759
DATE Janua-ry- 9, 2026
Quotation # 4659
FAN# 918406
Prepared by: Andrew Villareal
Comments or special instructions: Vehicle build and options are in additional pages.
State Contract # 1 -22-23-20D
" _%.. "pesciiptio.n ' - ' '. ',AMOLiNT
Line #27 2025 Chevy 1500 Crew Cab 4X4 $ 43,605.00 Options (Refer to Window Sticker) $ 11,611.00
Dana Safety Upfit (see attached specs) $ 18,758.00 _" ' !*-** PI@ffisTh ;6v!ew) 'pig?,,and retprn.a copy pi the quote and **** " a , "',- ." **'*'@'p'eci'with".theP6aorth'e9e0icaliwiQl,not'6eord'er:ed.;*'**'j.:" a "' "".Shi6p:nf4h-arge.'addeQ'fo:dejW5esa.%yotid'Sffic'raffle'6tpr,'Oo"ch'arge.ifor.'will'cq!I:.:."':"',",'a':" Subtotal
DOC Fee
$ 73,974.00
$ 85.00
(Order Acknowledgment Signature) (Date) Taxable Subtotal:
Tax Rate(Subject to change): I O.750'%
$ 74,059.00
$ 7,961.34
CA Tire Fee: $1.75/Per Tire Tire Fee: $8.7E
Fuel
Delivery Charge: $800.00
y=tt.='- '1 $ !? a;'i 09
p#lN![1':j'T!f!'i1,!f, ?llllitl !a,.K*-!!'.". !)1,
If you have any questions concerning this quotation, contact Andrew Villareal at (916)509-8598 or email at [email protected] or [email protected] THANK YOU FOR YOUR BUSINESS!
15 234
Winner Chevrolet/ Elk Grove Auto Group
AndrewVillareal i (916)509-8598 l [email protected] [Fleetl 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 447" Work Truck (32) (dComplete) IP
Note:Photo may not represent exact vehicle or selected equipment. [Fleetl 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Truck (32) Prepared By
Andrew Villareal
Winner Chevrolet/Elk Grove Auto Group
91 6-509-8598-Desk
91 6-792-3672-Cell
[email protected]
This document contains Information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prlces, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Peformance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
Jan 9, 2026 Page 1
235
Winner Chevrolet / Elk Grove Auto Group
AndrewVillareal l (916)509-8598 l [email protected] Table of Contents
Vehicle Image
Dealership Information
Window Sticker
Standard Equipment
Weight Rating
Technical Specifications
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not Intended for public disclosure. Prices, speclfications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
PerTormance figures are guidelines only, and actual peformance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the Input provided.
Data Version: 27451 Data Updated: Jan 8, 2026 6:47:00 PM PST.
Jan 9, 2026 Page 2
236
Winner Chevrolet / Elk Grove Auto Group
AndrewVillareal l (916)509-8598 l [email protected] Dealership Information
""PLEASE REVIEW THE "WINDOW STICKER," QUOTE, AND ALL INCLUDED INFORMATION AND SPECIFICATIONS FOR ACCURACY. IF A PURCHASE ORDER IS ISSUED, PLEASE INCLUDE A SIGNED COPY OF THIS QUOTE WITH THE "WINDOW STICKER." BY THIS QUOTE
BEING SIGNED AND RETURNED BY THE PURCHASING AGENCY, THE PURCHASING
AGENCY ACKNOWLEDGES THAT THE VEHICLE CONFIGURATION AND PRICE ARE ACCURATE."""TAX IS NOT INCLUDED IN THE QUOTE PRICE. PURCHASING AGENCY IS RESPONSIBLE FOR CALCULATING TAX. THE TAX RATE IS BASED ON THE REGISTRATION ADDRESS AND CANNOT BE A PO BOX. """IF THE VEHiClE iS GOiNG TO BE DELiVERED BEYOND F.O.B. SACRAMENTO, ADDITIONAL COST WILL BE REQUIRED. "" Thanks!
Prepared By:
Andrew Villareal
Winner Chevrolet/ Elk Grove Auto Group
(916)509-8598
[email protected]
This document contains infotmation consldered Confidential between GM and its Clients uniquely. The Information provided is not intended for publlc disclosure. Prces, specifications, and availability are sutJect to change without notice, and do not include cerkain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual peformance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of khe input provided.
Daka Version: 27451. Data Updated: Jan 8, 2026 6:47:DO PM PST.
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Andrew Villareal l (916)509-8598 l [email protected] [FIeetl2025ChevroletSilverado1500(CK10543)4WDCrewCabl47"WorkTruck(32) (lComplete) Window Sticker
[Fleet] 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Truck Interior:Jet Black, Cloth seat trim
Exterior 4 :Black
Exterior 2:No color has been selected.
Engine, 5.3L EcoTec3 V8
Transmission, 10-speed automatic, electronically controlled a OPTIONS
CODE MODEL MSRP
CK10543 [Fleetl 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 1 47" Work Truck
OPTIONS
IWT
5J1
5J3
5J9
5LO
6E8
6J3
6J4
6J7
6N5
6N6
7X2
8F2
Work Truck Preferred Equipment Group
Calibration, keyless remote panic button exterior lights/horn disable Calibration, Surveillance Mode Interior & Exterior Lighting Calibration, Taillamp Flasher, Red/White
Calibration, Taillamp Flasher, Red/Red
Key, common
Wiring
Wiring
Flasher System
Inoperative rear windows
Door locks and handles
Spotlamps
Ornamentation, delete
gci
9G8
Police Pursuit Package
Headlamps, daytime running lamps and automatic headlamp control delete
$0.00
$25.00
$207.00
$105.00
Inc.
$50.00
$69.00
$1 ,soo.oo
$o.oo
$4,570.00
$50.00
A2X
AKO
AMF
Seat adjuster, driver I O-way power including lumbar $290.00 Glass,deep-tinted Inc.
RemoteKeylessEntryPackage $75.00
This document contains information considered Confldential between GM and its Clients uniquely. The information provlded is not intended for public disclosure. Prices, speciTications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Perfotmance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact conflgurations. Content based on report preparer's input Is subject to the accuracy of the input provided.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
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Andrew Villareal l (916)509-8598 l [email protected] [Fleetl 2025 Chevrolet Silverado 1500 (CK'l0543) 4WD Crew Cab '147" Work Truck (32) (!"Complete ) AZ3 Seats, front 40/20/40 split-bench $0.00
BIJ Wheelhouse liners, rear $140.00
C49 Defogger, rear-window electric Inc.
C5Y GVWR, 7100 Ibs. (3221 kg) Inc.
CTT Hitch Guidance Inc.
DLF Mirrors, outside heated power-adjustable Inc.
G80 Auto-locking rear differential Inc.
GBA Black $o.oo
GEZ Ship Thru, Produced in Silao Assembly and shipped to Kerr Inc.
Industries (Arlington). Returned to Arlington Assembly for shipping to final destination.
GU5 Rear axle, 3.23 ratio Inc.
HOU Jet Black, Cloth seat trim $0.00
IOR Audio system, Chevrolet Infotainment 3 system $0.00 J55
JHD
Brakes, Heavy-Duty 4-wheel antilock, 4-wheel disc
Hill Descent Control
1nc.
Inc.
JLI Trailer brake controller, integrated $275.00
K47 Air filter, heavy-duty Inc.
KC4 Cooling, external engine oil cooler Inc.
KC9 Power outlet, bed mounted, 4 20-volt Inc.
KGU Universal Vehicle Module $295.00
K14 Power outlet, interior power outlet, I 20-volt Inc.
KNP Cooling, auxiliary external transmission oil cooler Inc.
L84 Engine, 5.3L EcoTec3 V8 $1 ,595.00
M12 Transmission, 10-speed automatic, electronically controlled Inc.
NQH Transfer case, two-speed Inc.
NZZ Skid Plates Inc.
PCV WT Convenience Package $565.00
PXT Wheefs, 20" x 9" (50.8 cm x 22.9 cm) Black painted steel Inc.
QAE Tires, 275/60R20SL all-terrain, blackwall Inc.
QT5 Tailgate, gate function manual with EZ Lift $150.00 RMW Tire, spare 275/60R20 all-terrain, blackwall Inc.
This document contains information considered Confidentlal between GM and Its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are sulJect to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
PerTormance figures are guidelines only, and actual performance may vaiy. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's Input is subject to the accuracy of the input provided.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
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AndrewVillareal I (916)509-8598 i [email protected] [Fleet] 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Truck (32) (</Complete ) RNQ Wheel, full-size spare, matching 20" (50.8 cm) steel wheel without center cap
Inc.
RVS LPO, ASSiSt steps - 4" Black - round $850.00
UBI USB ports, rear, dual, charge-only Inc.
UTQ Alarm, Horn Content Theft Deterrent, Disabled $75.00 VK3 License plate kit, front $0.00
VQ2 Fleet Processing Option $0.00
YF5 Emissions, California state requirements $0.00
271 271 0ff-Road Package $0.00
282 Trailering Package $425.00
FUEL ECONOMY
Est City:"15 MPG
Est Highway:19 MPG
Est Highway Cruising Range:456.00 mi
This document contains informatlon considered Confidential between GM and Its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change wlthout notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Peformance figures are guidelines only, and actual peformance may vary. Photos may not represent actual vehlcles or exact configurations. Content based on report prepareis input Is sutJect to the accuracy of the Input provlded.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:DO PM PST.
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Andrew Villareal l (916)509-8598 l [email protected] [Fleetl2025ChevroletSilverado1500(CK10543)4WDCrewCabl47"WorkTruck(32) (lComplete) Standard Equipment
Package
Chevy Safety ASSiSt includes (UHY) Automatic Emergency Braking, (UKJ) Front Pedestrian Braking, (UHX) Lane Keep ASSiSt with Lane Departure Warning, (UE4) Following Distance Indicator, (UEU) Forward Collision Alert and (TQ5) IntelliBeam
Mechanical
Durabed, pickup bed
Engine, TurboMax (3al O hp [23al kW] @ 5600 rpm, 430 Ib-ft of torque [583 Nml @ 3000 rpm) (STD) (Not available with (271 )Z7'l Off-Road Package, (WU) Snow Plow Prep Package or (ZW9) pickup bed delete.) Transmission, 8-speed automatic, electronically controlied with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (STD) (Included and only available with (L3B) TurboMax engine.
Requires (AZ3) front 40/20/40 split-bench seats.)
Rear axle, 3.42 ratio
GVWR, 7000 Ibs. (3175 kg) (STD) (Requires Crew Cab or Double Cab 4WD model and (L3B) TurboMax engine.)
Push Button Start
Automatic Stop/Start (Not available with (5W4) Special Services Package, (9C1 ) Police Pursuit Package or (FHS) E85 FlexFuel capability.)
TransTer case, single speed electronic Autotrac with push button control (4WD models only) Four wheel drive
Battery, heavy-duty 730 cold-cranking amps/80 Amp-hr, maintenance-free with rundown protection and retained accessory power
Alternator, 220 amps (Included with (L3B) TurboMax engine, (VYU) Snow Plow Prep Package, (5W4) Special Service Package or (9Cal ) Police Pursuit Package.) Recovery hooks, front, frame-mounted, Black
Frame, fully-boxed, hydroformed front section
Suspension Package, Standard
Steering, Electric Power Steering (EPS) assist, rack-and-pinion Brakes, 4-wheel antilock, 4-wheel disc with DURALIFE rotors Brake lining wear indicator
Capless Fuel Fill
Exhaust, single outlet
Wheels, 4 7" x 8" (43.2 cm x 20.3 cm) Ultra Silver painted steel (STD) Tires, 255/70R17 all-season, blackwall (STD)
This document contains informatlon considered Confidential between GM and its Clients uniquely. The infomiation provided is not Intended for public disclosure. Prices, speciflcations, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
PerTormance figures are guldelines only, and actual peformance may vary. Photos may not represent actual vehicles oy exact conflgurations. Content based on report prepare(s input Is subject to the accuracy of the input provided.
Data Vetsion: 27451. Data updated: Jan 8, 2026 6:47:00 PM PST.
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Andrew Villareal l (916)509-8598 l [email protected] [Fleetl 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Truck (32) (1 Complete ) ERterior
Tire, spare 255/70R17 all-season, blackwall (STD) (Included with (QBN) 255/70R1 7 all-season, blackwall tires.) Wheel, 1 7" x 8" (43.2 cm x 20.3 cm) full-size, steel spare Tire carrier lock, keyed cylinder lock that utilizes same key as ignition and door Bumpers, front, Black (semi-gloss)
Bumpers, rear, Black (semi-gloss)
CornerStep, rear bumper
Cargo tie downs (12), fixed rated at 500 Ibs per corner Headlamps, halogen reflector with halogen Daytime Running Lamps IntelliBeam, automatic high beam on/off
Lamps, cargo area, cab mounted integrated with center high mount stop lamp, with switch in bank on left side of steering wheel (incandescent on Regular Cab models, LED on Crew Cab and Double Cab models) Taillamps with incandescent tail, stop and reverse lights Mirrors, outside manual, Black (Standard on Crew Cab and Double Cab models only. Not available on Regular Cab models.)
Glass, solar absorbing, tinted
Door handles, Black
Tailgate and bed rail protection cap, top
Tailgate, standard
Tailgate, locking utilizes same key as ignition and door (Removed when (QT5) EZ Lift power lock and release tailgate is ordered.)
Tailgate, gate function manual, no EZ Lift
> Entertainment
Audio system, Chevrolet Infotainment 3 system 7" diagonal HD color touchscreen, AM/FM stereo, Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Wireless Apple CarPlay and Wireless Android Auto compatibility (STD)
Sirius XM, delete (Can be upgraded to (U2K) SiriusXM.) Audio system feature, 6-speaker system (Requires Crew Cab or Double Cab model.) Wireless phone projection for Apple CarPlay and Android Auto Bluetooth for phone, connectivity to vehicle infotainment system Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Interior
Seats, front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable) (STD) Seat trim, Vinyl
This document contains information considered Confidential between GM and its Clients uniquely. The Information provided is not intended for public disclosure. Prices, speclflcations, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Peformance figures are guidelines only, and actual perTormance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is su51ect to the accuracy of the input provided.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
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AndrewVillareal I (916)509-8598 l [email protected] [Fleet]2025ChevroletSilverado1500(CK10543)4WDCrewCabl47"WorkTruck(32) (dComplete) Seat adjuster, driver 4-way manual
Seat adjuster, passenger 4-way manual
Seat, rear 60/40 folding bench (folds up), 3-passenger (includes child seat top tether anchor) (Requires Crew Cab or Double Cab model.)
Floor covering, rubberized-vinyl (Not available with LPO fbor liners.) Steering wheel, urethane
Steering column, Tilt-Wheel, manual with wheel locking security feature Steering column lock, electrical
Instrument cluster, 6-gauge cluster featuring speedometer, fue( level, engine temperature, tachometer, voltage and oil pressure
Driver Information Center, 3.5" diagonal monochromatic display Exterior Temperature Display located in radio display Compass located in instrument cluster
Window, power front, drivers express up/down
Window, power front, passenger express down
Windows, power rear, express down (Not available with Regular Cab models.) Door locks, power
Remote Keyless Entry, with 2 transmitters
Cruise control, electronic with set and resume speed, steering wheel-mounted Power outlet, front auxiliary, 1 2-volt
USB Ports, 2, Charge/Data ports located on instrument panel Air conditioning, single-zone manual
Air vents, rear, heating/cooling (Not available on Regular Cab models.) Mirror, inside rearview, manual tilt
ASSiSt handles front A-pillar mounted for driver and passenger, rear B-pillar mounted S@fety7Mechanipal
Automatic Emergency Braking
Front Pedestrian Braking
StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist '
Safety-Exterior
Daytime Running Lamps with automatic exterior lamp control This document contains information considered Confldential between GM and Rs Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are sutJect to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Peformance figures are guidelines only, and actual peformance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report pteparer's input is subject to lhe accuracy of the input provided.
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Andrew Villareal i (916)509-8598 l [email protected] [Fleetl 2025 Chevrolet Silverado 1500 (CKI 0543) 4WD Crew Cab 147" Work Truck (32) (4 Complete ) Airbags, Dual-stage frontal airbags for driver and front outboard passenger; Seat-mounted side-impact airbags for driver and front outboard passenger; Head-curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.)
OnStar Basics (OnStar Fleet Basics for Fleet) Drive confidently with core OnStar services including remote commands, built-in voice assistance, real-time traffic and navigation, and Automatic Crash Response to help if you're in need. (OnStar Basics includes remote commands, Navigation, Voice Assistance, and Automatic Crash Response, for eligible vehicles with compatible software. For MY25 vehicles, OnStar Basics is standard for 8 years; OnStar plan, working electrical system, cell reception and GPS signal required. OnStar links to emergency services. Service coverage varies with conditions and location. Service availability, features and functionality vary by device and software version. See onstar.com for details and limitations.) HD Rear Vision Camera
Lane Keep ASSiSt with Lane Departure Warning
Following Distance Indicator
Forward Collision Alert
Rear Seat Reminder (Requires Crew Cab or Double Cab model.) Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.) Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings menu Tire Pressure Monitoring System, auto learn includes Tire Fill Alert (does not apply to spare tire) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, speciflcations, and availability are subject to change without notice, and do not include certain fees, taxes and chatges that may be required by law or vary by manufacturer or region.
Performance figures are guldelines only, and actual perTormance may vary. Photos may not represent actual vehlcles or exact conflgurations. Content based on report preparer's Input is subJect to the accuracy of the input provlded.
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Andrew Villareal l (916)509-8598 I [email protected] [Fleetl 2025 Chevrolet Silverado 4 500 (CK10543) 4WD Crew Cab 147" Work Truck (32) ( 4 Complete ) WARRANT\
Warranty Note: <<< Preliminary 2025 Warranty >>>
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Drivetrain Note: Silverado TurboMax<sup>TM</sup> engines, 3.OL & 6.OL Duramax@ Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles:5 years/100,000 miles Corrosion Years (Rust-Through): 6
Corrosion Years: 3
Corrosion Miles/km (Rust-Through): 400,000
Corrosion Miles/km: 36,000
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
Roadside Assistance Note: Silverado TurboMax<sup>TM</sup> engines, 3.OL & 6.OL Duramax@ Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles:5 years/1 00,000 miles Maintenance Note: First Visit: 12 Months/12,000 Miles T+)jB documBnt contains informatlon considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures ate guidelines only, and actual perTormance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report prepareras input is subject to the accuracy of the input provided.
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AndrewVillareal l (916)509-8598 I [email protected] [Fleet]2025ChevroletSilveradol500(CK10543)4WDCrewCab147"WorkTruck(32) (dComplete) Weight Ratings
' WEIGHT-'RATINGS -
Front Gross Axle Weight Rating: 3800 Ibs
Rear Gross Axle Weight Rating: 3800 Ibs
Gross Vehicle Weight Rating: 7100.00 Ibs
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subJect to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
PerTormance figures are guidelines only, and actual perTormance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided.
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AndrewVillareal l (916)509-8598 l [email protected] [Fleet] 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" WorkTruck (32) (dComplete) Technical Specifications
PoWertrain
Transmission
Drivetrain
Trans Type
Trans Description Cont. Again
Four Wheel Drive
10 N/A
Trans Order Code
Trans Description Cont.
First Gear Ratio (:1 )
M 12
Automatic
4.70 Second Gear Ratio (1 )
Fourth Gear Ratio (:1 )
Sixth Gear Ratio (:'1 )
Clutch Size
Final Drive Axle Ratio (1 )
Transfer Case Gear Ratio (:1 ), High N/A
Third Gear Ratio (:"I )
Fifth Gear Ratio (:1 )
Reverse Ratio (:1 )
Trans Power Take Off
Transfer Case Model
Transfer Case Gear Ratio (:1 ), Low N/A
Transfer Case Power Take Off
Eighth Gear Ratio (1 )
Tenth Gear Ratio (:1 )
Mileage
EPA Fuel Economy Est - Hwy
EPA Fuel Economy Est - City
Cruising Range - Hwy
19 MPG
15 MPG
456.00 mi
Fuel Economy Est-Combined
Estimated Battery Range
16 MPG
N/A
Engine
Engine Order Code
Displacement
SAE Net Horsepower @ RPM
Engine Oil Cooler
Electrical
Cold Cranking Amps @ Oo F (Primary)
Cold Cranking Amps @ Oo F (3rd)
L84
5.3L/325
355 @ 5600
N/A
Engine Type
Fuel System
SAE Net Torque @ RPM
Cold Cranking Amps @ O" F (2nd)
Maximum Alternator Capacity (amps)
Gas V8
Direct Injection
383 @ 4100
Cooling System
Total Cooling System Capacity N/A
This document contains information considered Confidential between GM and its Clients uniquely. The infomiation provlded is not Intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be requlred by law or vary by manufacturer or region.
PerTormance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject ko the accuracy of the input provided.
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Andrew Villareal I (916)509-8598 l [email protected] [Fleet]2025ChevroletSilveradol500(CK10543)4WDCrewCab147"WorkTruck(32) (</Complete) Vehicle
Emissions
Tons/yr of CO2 Emissions @ 1 5K mi/year 9 EPA Greenhouse Gas Score 3 ehas4is-
Weight Information
Standard Weight - Front -1.00 Ibs
Base Curb Weight
Gross Axle Wt Rating - Rear
N/A
3800 Ibs
15000 Ibs
4826.00 Ibs
Gross Combined Wt Rating
Curb Weight
Total Option Weight
Payload Weight Rear
361.00 Ibs
0 Ibs
Trailering
9600 Ibs
9400 Ibs
Fifth Wheel Hitch - Max Trailer Wt.
Maximum Trailering Capacity
Standard Weight - Rear 2.00 Ibs
Maximum Payload Capacity
Gross Axle Weight Rating
2274.00 Ibs
7600.00 Ibs
Dead Weight Hitch - Max Tongue Wt. 500 Ibs
Wt Distributing Hitch - Max Tongue Wt.
Fifth Wheel Hitch - Max Tongue Wt.
940 Ibs
2400 Ibs
Frame
Frame Type
Frame RBM
Frame Thickness
Box Ladder
N/A
N/A
Sect Modulus Rails Only
Frame Strength
Suspension
Suspension Type - Front Independent coil- Suspension Type - Rear over-shock
Solid Axle
Spring Capacity - Front N/A Spring Capacity - Rear N/A This document contains information considered Confldential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change wlthout notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
PerTormance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject to the accuracy of the input provided.
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AndrewVillareal l (916)509-8598 l [email protected] [Fleet] 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Truck (32) (4Complete ) Chassis
Suspension
Axle Type - Front
Axle Capacity - Front
Axle Ratio (:1) - Front
Shock Absorber Diameter - Front
Stabilizer Bar Diameter - Front
N/A
N/A
3.23 N/A
1.30 in
Tires
Revolutions/Mile @ 45 mph - Rear N/A
Wheels
Rear Wheel Material Steel
Axle Type - Rear
Axle Capacity - Rear
SteelSpare Wheel Material
Steering
Steering Type
Steering Ratio (:1), On Center
Turning Diameter - Curb to Curb
Brakes
Brake Type
Brake ABS System (Second Line)
Disc - Rear (Yes or )
Rear Brake Rotor Diam x Thickness
Rear Drum Diam x Width
Electric Rack &
Pinion
N/A
46.9 ft
Pwr
N/A
Yes
13.6 x O.79 in
N/A
Steering Ratio (1), Overall
Steering Ratio (:1 ), At Lock
Turning Diameter - Wall to Wall
Brake ABS System
Disc - Front (Yes or )
Front Brake Rotor Diam x Thickness
Drum - Rear (Yes or )
tSUA
4-Wheel
Yes
13 x 1.18 in
N/A
This document contains information considered Confidential between GM and its Clients uniquely. The infomiation provided is not intended for public disclosure. Pnces, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or tegion.
Peformance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject to the accuracy of the input provided.
Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
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Andrew Villareal l (916)509-8598 l [email protected] [Fleet] 2025 Chevrolet Silverado 1500 (CK'l0543) 4WD Crew Cab I 47" Work Truck (32) (4 Complete ) Chassis
Fuel Tank
Fuel Tank Capacity, Approx
Fuel Tank Location
24 gal
N/A
Aux Fuel Tank Capacity, Approx
Aux Fuel Tank Location
Dimensions
Interior Dimensions
Passenger Capacity
Front Leg Room
Front Hip Room
Second Leg Room
Second Hip Room
Exterior Dimensions
Wheelbase
Length, Overall vvlrear bumper
Width, Max w/o mirrors
Overhang, Front
Front Bumper to Back of Cab
Cab to End of Frame
Ground to Top of Frame
Ground Clearance, Front
Body Length
Cargo Area Dimensions
Cargo Box Length @ Floor
Cargo Box Width @ Floor
Cargo Box (Area) Height
Cargo Volume
6 44.53 in
6l.l8in
43.4 in
60.24 in
l47.4in
N/A
81.24in
N/A
N/A
N/A
N/A
8.08 in
0.00 ft
69.92 in
714 in
22.4 in
62.9 fP
Front Head Room
Front Shoulder Room
Second Head Room
Second Shoulder Room
Length, Overall w/o rear bumper
Length, Overall
Height, Overall
Overhang, Rear w/o bumper
Cab to Axle
Ground to Top of Load Floor
Frame Width, Rear
Ground Clearance, Rear
Cab to Body
Cargo Box Width @ Top, Rear
Cargo Box Width @ Wheelhousings
Tailgate Width
Ext'd Cab Cargo Volume
43.03 in
66.02 in
40.12 in
65.16 in
N/A
231.88 in
75.5'l in
N/A
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Data Version: 27451. Data Updated: Jan 8, 2026 6:47:00 PM PST.
Jan 9, 2026 Page 16
31 250
Item No. 13
Th-}iAfi ! 9 20xl=
F : L E R.:)
gi3l0- CITY COUNCIL
A(.-EJ'iSA IEBTnl,Jl,
For the Regular Meeting of. March 24, 2026
Ouriginatin: Deartm,ent:(ffiCc:,,ofMthe City Clerk ()1anager:
odit Glaze Rob Houston
SUBJECT: APP OVAL OF CITY COUNCIL MEETING MINUTES PURPOSE: To historically preserve the events of the City Council Meetings.
RECOMMENDED ACTION: The City Council will consider:
a. Approving the Special and Regular Meeting Minutes of February 10, 2026; and b. Approving the Regular Meeting Minutes of Febmaty 24, 2026.
FISCAL IMPACT: None.
ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.
BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the iSSues considered by the participants, and related responses or decisions for the issues.
ATTACHMENTS: City Council Minutes
251
CITY OF SOUTH GATE
SPECIAL CITY COUNCIL MEETING
MINUTES
TUESDAY, FEBRUARY 10, 2026
CALL TO ORDER Joshua Barron, Mayor called a Special City Council Meeting to order at 5:00 p.m.
ROLL CALL Yodit Glaze, City Clerk
PRESF.NT Mayor Joshua Barron, Vice MayorAl Rios, Council Member Maria del PilarAvalos, Council Member Maria Davila and Council Member Gil Hurtado; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
EXCUSED FROM
ITEM l At 5:01 p.m., Council Member Hurtado, was excused from participating on item 1 and departed from the Council Chambers l
PARKS The City Council adopted Resolution No. 2026-04-CC entitled Resolution of the City Council of the City of South Gate, California, in support of the Lower LA River Para Todos Campaign by motion of Vice Mayor Rios and seconded by Council Member Davila.
ROLL CALL: Council Member Avalos, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes; Council Member Hurtado was recused from voting on item 1.
REJOINF,D MEF,TING At 5:17 p.m., City Council Hurtado rejoined the Council prior to the discussion on this matter.
2 PARKS The City Council unanimously approved items A, B, C & D by motion of Council Member Davila and seconded by Council Member Hurtado:
a. ProfessionalServicesAgreement(ContractNo.2026-10-CC)with Street Soccer USA, Inc., for the development of a facility at Hollydale Regional Park;
b. Authorized the City Manager or his designee to finalize the terms of this agreement including the grant of the license; and c. Waived the building permit fees, any permit fees which have been anticipated would be approximately $5,200 that are incurred; and 252
SPECIAL CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026 PARKS CONT'D d. Consistent with the Council's general authorization all in a form approved by the City Attorney.
ROLL CALL: Council MemberAvalos, yes; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
CLOSED SESSION The Council Members recessed into Closed Session at 5:33 p.m. and reconvened at 6:59 p.m. with all Members of Council present. City Attorney Salinas reported the following:
1. CONFERENCE WITH LEGAL COUNSEL - PENDING
LITIGATION
Pursuant to Governu'nent Code Section 54956.9(a),
54954.9(b)(3)(C), 54956.9(d)(1)(4)
a. Scottsdale Insurance Company v. City of South Gate, et al. b. Meredith Elguira v. City of South Gate, County of Los Angeles, et at. c. Gabina Galaz v. City of South Gate
Item 1(a) is a property damage claim. On a motion made by Council Member Hurtado and seconded by Councilwoman Davila and on a vote of 5-0, the city council authorized the defense of that matter by the City Attorney.
Item 1(b) is an employment law matter. On a motion made by Councilwoman Davila and seconded by Council Member Hurtado and on a vote of 5-0, the city council authorized the defense of that matter to be represented by outside counsel.
Item 1(c) is a claim involving a fall on a city sidewalk. There was a motion made by Mayor Barron and seconded by Councilwoman Davila and on a vote of 5-0, the city council authorized a proposed settlement of that case. The amount of settlement is not being discussed at this time under the Brown Act because it is not yet finalized, but it will be disclosed consistent with the BrownAct.
253
SPECIAL CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
CLOSED SESSION
CONT'D 2. CONFERENCE WITH CHIEF OF POLICE
Pursuant to Government Code Section 54957(a)
On item 2, this section of the Brown Act allows the city council to have a discussion with the cliief of police on matters involving threats of safety which are considered to be confidential and can be discussed in closed session. Following the presentation by the chief of police, there was no action or vote taken by the city council upon the conclusion of that presentation.
,=!kDJOURNMENT Council Member Hurtado unanimously adjourned the meeting at 7:02 p.m. and seconded by Council Member Davila.
PASSED and APPROVED on this day of 2026.
ATTEST:
Joshua Barron, Mayor Yodit Glaze, City Clerk
254
CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, FEBRUARY 10, 2026
CALL TO ORDER Joshua Barron, Mayor called a Regular City Council Meeting to order at 7:02 p.m.
INVOCATION Tina De La Rosa, Acting Director of Parks & Recreation PLEDGE OFALLEGIANCE Tony Mendez, South Gate Police Officer ROLL CALL Yodit Glaze, City Clerk
PRF.SENT Mayor Joshua Barron, Vice Mayor Al Rios, Council Member Maria del Pilar Avalos, Council Member Maria Davila and Council Member Gil Hurtado; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Rail F. Salinas
COMMENTS FROM THE
ATJDIENCE - NON-AGENDA
ITEMS Elia Dominguez Ozaeta, South Gate resident, spoke in Spanish to accornrnodate the neighbors in the community who either only speak Spanish, prefer Spanish, or are active voters - regardless of documentation status. All are contributors to the city of South Gate's taxes, and every voice is important in a democratic society. Irela seeks to highlight certain barriers that this council and the City of South Gate have created, which hinder the participation of Spanish-speaking residents in these meetings.
Due to the current political climate, there is genuine concern among those who primarily speak Spanish about being labeled as undocumented. The city police have made it clear that they do not provide support in cases involving federal detention.
The agenda published last Thursday is not available in Spanish, preventing Spanish-speaking community members from preparing cornrnents or suggestions. While it may not be a legal requirement, you have the authority to propose that the agenda be made accessible to all cornrnunity members.
The meeting is scheduled for 6:30 p.m. because many attendees are still at work. Additionally, some senior citizens have limited mobility or feel uncomfortable driving at night, and our Spanish-speaking neighbors are important members of the community whose opinions should be heard.
Taking time off work to attend and provide public comments is considered a privilege, but it shouldn't have to be. There needs to be a way for the public to call in and share their views without risking their income or safety.
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REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
COMMENTS FROM THE
AUDIENCE - NON-AGENDA
ITEMS CONT'D When the City Council of South Gate removed the Zoom option, it reduced opportunities for all citizens to participate. Council Members have the power to increase public access, yet that opportunity is denied. Public comments sent to the city clerk are not read in full; during the last meeting, only six emails against the U'[JT and five in favor were acknowledged. Citizens invest their time to write and express their views.
Therefore, she requests the council to implement a 300-word maximum for public comments sent by email, so any reader can easily read them in entirety.
Maryann Lovato, MadisonAvenue, reported that the city currently holds a contract with UWS. She noted that throughout November, December, January, and February, containers are consistently handled carelessly every week. Maryaru'i has a video she wishes to share, along with information about the tnick driver's name and truck number. Additionally, she pointed out that UNS is not registered with the Better Business Bureau and that residents and businesses have expressed dissatisfaction with UWS.
Juan Ramon Cortez, South Lake Avenue, raised concerns about neglected weeds along the railroad, incomplete cleaning efforts, and parking restrictions that weren't followed up with actual maintenance. He noted a block painted red near the recycling center where parking is needed, street sweeper water pooling near a fire hydrant causing odor, and auto work occurring on streets by semi-truck businesses.
Sammy Korea reported a lamppost outage on Kansas Avenue that lasted 18 months. After speaking with Francisco from Public Works, he was informed it is being addressed. Mr. Korea also noted his pernnitted ADU was added after 14 months. He mentioned the tax issue will be discussed soon and asked if a guarantee could speed up service.
Ruth Serrano, South Gate resident, noted that a Spanish-speaking parks employee at the senior center is being transferred, and the replacement does not speak Spanish. She requested the city magazine be published in Spanish and asked for a bus stop by the railroad tracks, as she travels by bus and is dropped off on State or Firestone.
Hector De La Torre, South Gate resident, missed the study session but submitted a letter addressing the city's fiscal challenges. He suggests putting the Utility Users Tax on the ballot for voter consideration.
Edgar Pelayo, Mallison Avenue noted that residents are concerned about the use of tax funds and lack of transparency. He also requested that the agenda be available in Spanish.
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REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
COMMENTS FROM THE
AUDIENCE - NON-AGENDA
ITEMS CONT'D Erica Heredia, South Gate resident, emphasized that the community deserves transparency and the opportunity to engage in decisions impacting safety, services, and the future. She highlighted several challenges facing the city, such as potential budget reductions, the proposed utility user's tax, and the possibility of declaring a physical emergency. As a resident, Erica supports declaring a physical emergency to allow residents the chance to vote on whether to implement a utility user's tax.
According to the presented information, the city faces an estimated $9 million budget deficit. Without additional revenue sources, significant service reductions may occur, including the elimination of full-time positions, slower police response times, decreased public works services, restricted park access and lighting, closures of community programs and facilities, and cancellation of key city events. Conversely, a voter- approved utility user's tax could provide necessary funding to sustain current service levels relied upon by residents.
Erica asserts that South Gate residents are entitled to comprehensive information and direct participation in decisions affecting city services and public safety. She stresses that this issue extends beyond financial concerns; it involves empowering residents and maintaining essential services crucial for a safe, clean, and functioning community. Erica encourages the council to prioritize clear communication and to facilitate opportunities for residents to vote and contribute to solutions. Ultimately, she respectfully requests the council to ensure residents are well-informed, heard, and able to participate in shaping the community's future.
Veronica Hurtado, South Gate resident, agrees with Ms. Heredia and supports letting residents vote on the utility user's tax.
Maria Cortez thanked those who helped AYSO kids practice during their tournament, using baseball diamonds 9 and 10 through February 25th.
She's concerned about the uncertainty of the spring soccer season due to permit approvals not being finalized until February 24th, which was expected to affect spring 2027, not 2026. She hopes for an earlier solution and supports the utility user's tax despite some opposition.
Jimrny Ozaeta, South Gate resident, fully concurs with another community member who emphasized the importance of residents having a voice. He noted that although residents have expressed their concerns and invested $114,000 in a city survey, they have yet to receive any results. Mr. Ozaeta
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REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
COMMENTS FROM THE
AUDIENCE-NON-AGENDA
ITEMS CONT'D aclaiowledged the remarks of the former Councilmember but referenced an article indicating the Councilmember's relocation to Downey. He remarked that trust must be earned rather than simply given, highlighting that legitimate questions posed by residents remain unanswered.
Referencing Measure P, which was passed in 2008 and has generated over $200 million since its inception, he observed that Council Members Hurtado and Davila assured the public these funds would support community infrastructure improvements and enhance city services.
However, he pointed out that major street upgrades and revitalized parks have not been financed by Measure P revenues. Mr. Ozaeta requested comprehensive financial reports, including explanatory narratives, detailing the use of these funds aru'iually since 2008. He also expressed concern regarding the impact of the utility user's tax on senior citizens.
Jocelyn Campos, South Gate resident, mentioned that the council intends to raise taxes, but she hasn't observed where the tax money is going. She has seen significant improvements to some streets, though not all have been upgraded, and noted that sidewalks still haven't been repaired.
Johanna Monteroza, a South Gate employee with over 22 years of service, is concerned about comments on the city's finances, which largely result from misinformation spread by a small group. Recent council meetings have focused on the budget, mismanagement, and calls for a fiscal emergency due to unfunded liabilities and structural deficit issues common among cities, but South Gate lacks alternative revenue sources.
Johanna urges the council to consider if layoffs, park closures, and fewer police constitute an emergency, and suggests letting residents vote on how to address these challenges.
Carlos Corela, a long-time South Gate employee and community member, believes the city faces a fiscal emergency due to impending service cuts.
He recommends allowing residents to vote on how to address these challenges.
A South Gate resident on San Luis Avenue recently learned about the utility user's tax and, though reluctant, is willing to pay if needed. He feels residents lack information on city spending; a recent survey was confusing and unclear. Publishing agendas in Spanish would help, and voting should be more accessible for seniors uncomfortable with electronics. While no one wants to lose salary, inflation is rising faster than wages. The city should carefully discuss which services to cut, prioritizing essential ones.
REPORTS AND COMMENTS
FROMCITYOFFICIALS ArturoCervantes,DirectorofPublicWorks,acknowledgedconcerns about public works and provided his business card.
258
REGULAR CITY COUNCIL MEETING MINUTES OF FF,BRUARY 10, 2026
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D Mayor Barron asked for updates.
Tina De La Rosa, Acting Director of Parks & Recreation, reported that the first eco garden demonstration was held at the Urban Orchard this past Saturday. The event was structured as a lecture; however, a more hands-on session will be offered on April 4th. Additionally, a golf tournament is scheduled for Febniary 22nd, with limited spots still available. Tina also announced that registration for the spring fit event has begun, and within the first month, 375 runners have registered. Registration for the Easter Fest will take place on February 23rd at the Girls Clubhouse.
Gabriel Perez, Director of Coinmunity Development, announced a community open house on Wednesday, February 18th from 6:00 to 8:00 p.m. at the Civic Center. The event will discuss re-engagement with the Gateway District Specific Plan for the 59 acres surrounding the future metro station along the Southeast Gateway line, which will link South Gate, Artesia, and downtown Los Angeles.
Jon Hamilton, Director of Human Resources - nothing to report.
Maru'iy Arana, Chief of Police - nothing to report.
Rob Houston, City Manager, addressed concerns about unanswered questions, emphasizing his and the finance director's ability to respond.
He noted that despite offering to meet with those who complain about lack of answers, they have declined multiple times. Mr. Houston also assured the community that he answers council queries to the best of his ability, including some received via public records requests.
He mentioned attending the annual City Manager's Conference tmough Cal Cities and highlighted cost-saving measures: city funds cover airfare, but he will stay with his college son and use his son's car for transportation instead of charging the city for hotel or travel expenses, setting an example during tough financial times.
Jose De La Paz, City Treasurer, concurred with Ms. Ozaeta regarding the need for enhanced dialing capabilities to facilitate remote participation. He recommended that the city provide updates about potential implementation, timelines, and proposed features as information becomes available. In addition to dialing capabilities, Mr. De La Paz suggested reintroducing Zoom to enable remote participation via video as well as audio. He emphasized the importance of ensuring translation services and streaming through Zoom so that remote participants can access meetings in their preferred language or, at minimum, receive translated text or visual information to effectively understand the content shared by the city.
259
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D Yodit Glaze, City Clerk, addressed comtnents about Spanish translation for agenda bills and upcoming teleconferenced meetings. Senate Bill 707 requires cities like ours to translate meetings and agendas into applicable languages, based on population percentages; for us, that's Spanish. The Clerk's office is preparing to provide these translation services and exploring teleconferencing options.
Ms. Glaze stated that the Registrar/County Clerk's Office manages elections, with county staff available at polling places to assist voters. And she wished Council Member Davila a happy birthday.
Ms. Glaze aru'iounced her donation to Locks of Love and thanked everyone for their well wishes.
Luis Fausto, Director ofAdministrative Services, said the city is working to meet SB 707 requirements and exploring technology solutions before the deadline.
CouncilmemberAvalos acknowledged public comments and emphasized the importance of providing Spanish translation services, noting the need to comply with SB 707 and requesting clarification on associated costs.
She also addressed concerns regarding public comment emails not being read into the record, stressing the importance of maintaining public trust by ensuring submissions are fully presented rather than summarized.
Pursuant to AJ3 1234, CouncilmemberAvalos reported her attendance at the Southeast Water Coalition Board meeting, where the Board approved prior minutes and discussed potential membership expansion, including consideration of allowing the Water Replenishrnent District to rejoin. She noted concerns regarding past decisions impacting water rates and the importance of reviewing the agency's history before making a determination. She also announced her upcoming attendance at the Greater Los Angeles Water Control meeting.
Councilmember Avalos spoke extensively on the current challenges facing the coinrnunity, including the lasting impacts of COVID-19, recent fires, and immigration enforcement actions, highlighting the economic and emotional strain on residents, particularly low-income families, seniors, and undocumented community members. She expressed concern over rising costs of living, declining business activity, and the financial hardships faced by residents.
She urged the Council to approach fiscal decisions, including discussions surrounding the Utility Users Tax (UUT), with empathy and fiscal responsibility, emphasizing the need to prioritize cost-saving measures and
l!) 260
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D explore all alternatives before placing additional financial burdens on residents. She highlighted the importance of supporting small businesses, workers, and vulnerable populations, noting the broader economic and social impacts on the coinmunity.
CouncilmemberAvalos concluded by reaffirming her commitment to representing the coinrnunity's interests, advocating for compassionate leadership, and working collaboratively to address the City's fiscal challenges.
Councilmember Davila stated she had no formal report but acknowledged the concerns expressed by residents. She emphasized the Council's responsibility to allow the community the opportunity to participate in the democratic process, including deciding whether to vote on a Utility Users Tax ({JUT).
CityAttorney Salinas noted that two Council Members have cornrnented on this matter. He reminded the Council that the UUT topic is not on tonight's agenda and emphasized the importance of adhering to the Brown Act, which allows only brief cornrnents. He requested that any remarks remain limited and avoid suggesting or implying any direction or vote. His intent is to ensure respect for the full Council and compliance with legal requirements.
Council Member Davila stated that while she has great respect for the City Attorney, the clarification should have been provided at the outset when the CouncilwomanAvalos began discussing the UUT.
City Attorney Salinas stated that while he could have intervened, it was a judginent call. He explained that he aims to respect each speaker's viewpoint and avoid internipting anyone. For that reason, he waited until Councilwoman Davila finished before offering his cornrnents to the other gentlemen.
Councilmember Hurtado stated he would not cornrnent on the Utility Users Tax (UUT) but emphasized his availability to meet with residents and engage in open, two-way conversations. He encouraged the public to conduct their own research, including reviewing past City meetings and records, noting that discussions regarding the City's financial condition have been ongoing.
He stressed the importance of transparency, open dialogue, and accountability, expressing concern over anonymous communications, limited discourse on social media, and the need for respectful exchange of differing viewpoints. He also encouraged individuals to be open to discussion and collaboration.
261
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
RE,PORTS AND COMMENTS
FROM CITY OFFICIj'iLS
CONT'D Councilmember Hurtado addressed recent coini'nunity concerns, including iininigration-related issues, expressing empathy for affected residents and discouraging negative or disrespectful public responses to individuals sharing their experiences. He noted efforts to inform and suppoit the community, including outreach and resource sharing.
He concluded by encouraging civility and unity during challenging times and extended well wishes to the community.
Vice Mayor Rios acknowledged public comments and emphasized the importance of continued outreach to the Spanish-speaking community to ensure access to information. He requested follow-up regarding concerns raised about the City's waste contractor, as well as ongoing cleanup efforts in certain areas of the city.
He highlighted the importance of transparency and communication, particularly regarding public records and cornrnunity access to information, and encouraged continued responsiveness to resident inquiries.
Vice Mayor Rios raised concerns about library closures and the lack of response from LA Unified School District regarding prior discussions on school safety collaboration. He also noted that declining school enrollment, potentially related to immigration concerns, may impact school funding and the broader community.
He reported attending the City's Youth Summit and thanked organizers for their efforts. Additionally, he inquired about maintenance issues at City parks, including the status of restroom repairs impacting youth sports programs, and raised concerns regarding staffing changes at the Senior Center, emphasizing the importance of bilingual services and continuity for participants.
Vice Mayor Rios acknowledged ongoing discussions regarding the Utility Users Tax (UUT), noting the complexity of the issue and the importance of continued dialogue. He emphasized the need to prioritize the coinrnunity, maintain service levels, and work collaboratively toward solutions that support the City's long-standing role as a leader in the region.
Mayor Barron reported on his attendance at a Los Angeles County Sanitation District orientation, where he learned about water treatment processes, infrastructure improvements, and future plans for water reuse, including the development of a Pure Water facility in Carson.
l'2-
262
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D He also shared his participation in St. Helen's Career Day, highlighting engagement with students and City staff, and emphasized the importance of public service and decision-making in leadership. Additionally, he attended a Rotary Club Interact meeting, where he discussed the wide range of City services and the value of having diverse functions and expertise within the organization.
Mayor Barron addressed concerns regarding City contractors, emphasizing the need for high-quality customer service and accountability, and encouraged continued follow-up to ensure service standards are met.
Regarding community engagement, he noted attending multiple meetings with residents to discuss City issues, including the Utility Users Tax (UUT), and emphasized the importance of providing information, transparency, and accessibility to the public.
He also responded to cornrnents regarding City employee compensation, providing context on past employee concessions, including prior pay reductions and limited increases, and emphasized the importance of recognizing their contributions and service.
Lastly, Mayor Barron highlighted the success of the JuniorAthletic Association softball registration, noting strong participation from both residents and surrounding communities, and underscored the City's regional impact and commitment to quality programs and services.
CONSENTCALENDAR Agenda Items 1, 2, 3, and 4 were unanimously approved by motion of Council Member Davila and seconded by Vice Mayor Rios. Items l and 4, were pulled for separate discussion.
ROLL CALL: Council Member Avalos, yes; Council Member Hurtado, yes (recuse on items I and 2); Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
PARKS The City Council unanimously approved items A, B &C during consent calendar:
a. Acceptedcompletionofconstruction,effectiveOctoberl3,2025,of the Circle Park Renovation Project, City Project No. 609-PRK, constructed by Loghmani & Associates Design Group Inc. (Loghmani);
b. Authorized the City Manager to approve Change Order No. 3 up to an amount of $440,000; and
l'=
263
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2026 I
PARKS CONT'D
c. Directed the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder's Office.
2 STREETS/SIDEWALKS/
LANDSCAPING The City Council unanimously received and filed items A, B, C, D & E during consent calendar:
a. Accepted completion of construction of the, (i) Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST, and (ii) Citywide Sidewalk Improvement, Phase X, City Project No. 698-ST, effective February 5, 2026, constructed by Sequel Contractors, Inc.; b. Directed the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder's Office;
c. Approved Contract Change Order No. 2 to Contract No. 2025-30-CC with Sequel Contractors, Inc., which is necessary to fund additional improvements within the Liberty Blvd, Missouri Ave, MadisonAve, and Frontage Road work areas of the Citywide Residential Resurfacing Project Phase IV, in an amount not-to-exceed $339,572; d. Approved Contract Change Order No. 3 to Contract No. 2025-30-CC with Sequel Contractors, Inc., which lowers the final contract amount by $266,554 based on the final quantities of work performed; and e. Authorized the Assistant City Manager/Director of Public Works to execute Contract Change Order Nos. 2 and 3 to Contract No. 2025-30- CC.
3 COMMUNITY DEV/
HOUSING The City Council unanimously approved items A, B & C during consent calendar:
a. Agreement(ContractNo.2026-11-CC)withMNStoprovideone
temporary part-time contract plaru'ier for a four-and-a-half-month period until the end of the 2025-2026 fiscal year, in a form acceptable to the City Attorney;
b. Authorized the Mayor to execute the Agreement and any necessary amendments or extensions; and
c. The reallocation of $63,766.00 from Salaries (Account No. 100-603- 41-5101) to Professional Services (Account No. 100-603-41-6101) to fund the contract.
264
REGULAR CITY COUNCIL MEETING MINUTES OF FF,BRUARY 10, 2026 4 PARKS The City Council unanimously approved items A, B & C during consent calendar:
a. Purchase order with Tricore Enterprises, Inc for delivery, renovation and installation of scoreboard equipment at the Swim Stadium in the amount of $159,548.06;
b. Appropriated funding from the Community Development Block Grant Fund Account #243-634-61-xxxx in the amount of $144,254; c. Appropriated funding from the Park Enhancement Fund Account #271-490-61-9200 in the ainount of $15,294.06.
5 WARRANTS The City Council unanimously approved the Warrant Register for February 10, 2026, by motion of Council Member Davila and seconded by Mayor Barron.
Total ofChecks: $ 4,964,529.74
Less:Voids $ (39,928.51)
Less:EmployeePayrollDeductions $ (415,260.45)
GrandTotal: $ 5,339,861.68
Cancellations: 112826, 112528, 111701, 111943-110001, 109815, 111575, andlll986
ROLL CALL: Council Member Avalos, yes; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
ADJOURNMENT Council Member Hurtado unanimously adjourned the meeting at 9:06 p.m. and seconded by Vice Mayor Rios.
PASSED and APPROVED on this day of 2026.
ATTEST:
Joshua Barron, Mayor Yodit Glaze, City Clerk
265
CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, FEBRUARY 24, 2026
CALL TO ORDER Joshua Barron, Mayor called a Regular City Council Meeting to order at 6:30 p.m.
INVOCATION Tina De La Rosa, Acting Director of Parks & Recreation PLEDGE OFALLEGIANCE Jose De La Paz, City Treasurer
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Joshua Barron, Vice MayorAl Rios, Council Member Maria del Pilar Avalos, Council Member Gil Hurtado, and Council Member Maria Davila; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
l
COMMUNITY DEV/
HOUSnSJG The City Council opened the Public Hearing, received public testimony, and continued the item to the regularly scheduled City Council meeting on March 10, 2026, by motion of Council Member Hurtado and seconded by Council MemberAvalos.
2 PROPERTY USE
ADMIN/PERMITS The City Council opened the Public Hearing, received public testimony, and continued the item to the regularly scheduled City Council meeting on March 10, 2026, by motion of Council Member Hurtado and seconded by Council MemberAvalos.
ROLL CALL: Council MemberAvalos, yes; v Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
3 BUDGET ADMIN/
ELF.CTION ADMIN The City Council considered:
a. Adopting a Resolution declaring a Fiscal Emergency; b. Adopting a Resolution calling a Special Election, request that the Los Angeles County Board of Supervisors ("Board of Supervisors") authorize the Los Angeles County Registrar-Recorder/County Clerk ("County Elections Official") to render all services necessary to conduct the Election, allow for Ballot Arguments, and an Impartial Analysis; and
IV
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REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 24, 2026 3 BUDGET ADMIN/
ELECTION ADMIN CONT'D
c. Reviewing the draft Ordinance for voter consideration of the Utility Users Tax.
Councilmember Davila thanked members of the public for their participation and input, both in support of and opposition to the proposed Utility Users Tax ({JUT). She reiterated her position that the City Council's responsibility is to declare a fiscal emergency and place the measure on the ballot, allowing voters to decide through the democratic process.
She emphasized the importance of community education, noting concerns about misinformation, particularly on social media, and clarified that some sources are not affiliated with official City departments. Councilmember Davila stated that the decision to approve or reject the tax ultimately rests with the voters, not the Council, and reaffirnned her support for moving the measure forward to the ballot for public consideration.
Councilmember Avalos acknowledged the presence of labor representatives and residents and thanked the public for their participation and input. She expressed concern regarding the City's current fiscal deficit, noting prior awareness of financial challenges and emphasizing the need for accountability in past funding, including revenues generated through Measure P.
Councilmember Avalos stated that now is not the appropriate time to increase taxes, citing the financial hardships faced by residents, including rising living costs, economic instability, and impacts to families, seniors, and vulnerable populations. She emphasized the importance of prioritizing the cornrnunity's financial well-being and avoiding additional burdens on residents.
She called for greater transparency and accountability, including the potential establishment of an oversight body to monitor City revenues and expenditures, and raised concerns regarding the lack of ongoing reporting related to prior funding measures.
CouncilmemberAvalos urged the City to explore alternative solutions to address the deficit, such as cost reductions, efficiency measures, and additional funding sources, before considering new taxes. She reaffirmed her commitment to representing and protecting the interests of residents, emphasizing trust, fiscal responsibility, and equitable solutions.
Councilmember Hurtado stated he attended the meeting to listen to public input and emphasized the importance of community engagement and dialogue. He expressed concern regarding misinformation circulating in
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ADMIN CONT'D the coinrnunity and on social media, particularly related to the proposed Utility Users Tax (UUT) and other City matters.
He provided context regarding the City's long-standing structural deficit, including historical factors affecting property tax allocations and revenue limitations. He noted that these financial challenges have persisted over time and impact the City's ability to maintain services.
Councilmember Hurtado addressed concerns related to City employees, emphasizing their past sacrifices, including prior pay reductions, and rejected suggestions of improper influence or decision-making.
He reiterated that the City Council's role is to allow voters the opportunity to decide on the {JUT and expressed support for placing the measure on the ballot, including declaring a fiscal emergency. He encouraged residents to conduct their own research and emphasized the importance of informed decision-making.
Vice Mayor Rios thanked residents, staff, and stakeholders for their participation and emphasized the importance of community engagement and public input on the proposed Utility Users Tax (UUT). He noted that the issue has been thoroughly discussed and highlighted the need to educate and inform the community so residents can make an informed decision.
He acknowledged the financial challenges facing both residents and the City, including rising operational costs, and recognized that similar fiscal issues are affecting other jurisdictions. Vice Mayor Rios emphasized the Council's responsibility to represent all constituents, both those in support of and opposed to the UUT.
He stated that the current action before the Council is to declare a fiscal emergency and place the measure on the ballot, allowing voters to decide.
He expressed support for moving forward with this process, while also emphasizing the importance of transparency and accountability.
Vice Mayor Rios highlighted the need for a Citizens Oversight Committee, proposing a structure that would include community members appointed by the Council to provide input on budget priorities and fiscal decisions. He noted this would help ensure public trust and engagement moving forward.
He also expressed concern about potential impacts to City services and quality of life if additional revenue solutions are not pursued, and encouraged continued collaboration to identify long-teim, sustainable solutions for the City's financial stability.
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ADM[N CONT'D The City Clerk addressed the Council and public regarding the City's ongoing financial challenges, noting that these issues are longstanding and require continued attention and solutions. She acknowledged the work of City staff and the Police Department, expressing appreciation for their dedication, service, and contributions to the community.
She also emphasized the importance of respecting City employees, noting concerns about inaccurate inforination related to employee compensation and its impact on staff morale. She highlighted that such information is publicly available and should be accurately represented.
The City Clerk underscored the importance of the democratic process, stating that the matter before the Council is to provide residents the opportunity to vote and make their own decision regarding the proposed measure. She emphasized that the broader community deserves the ability to participate and have their voices heard.
She concluded by reinforcing the importance of unity, respect, and collaboration, and expressed confidence in the City's ability to move forward together.
Mayor Barron acknowledged the ongoing fiscal challenges facing the City and noted that while many cities are experiencing similar issues, South Gate still has the option to consider a Utility Users Tax ({J[JT) as a potential revenue solution. He emphasized the City's history of maintaining relatively low tax rates compared to surrounding jurisdictions.
He addressed concerns regarding misinformation, encouraging accurate communication with residents and emphasizing the importance of providing clear and factual information. He noted that residents have expressed a desire for enhanced City services, including public safety and code enforcement, and highlighted the connection between service levels and available funding.
Mayor Barron also spoke in support of City employees, noting their dedication, prior financial sacrifices, and contributions to maintaining City operations and services.
He emphasized the importance of community engagement and outreach, sharing that he has met with numerous residents to discuss the issue and answer questions. He stated that the matter before the Council is to place the measure on the ballot, allowing residents the opportunity to decide through the democratic process.
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ADMIN CONT'D Mayor Barron concluded by expressing his commitment to the cornrnunity and supporting actions that provide residents with the opportunity to participate in decisions affecting the City's future.
Council Member Hurtado motioned to approve item 3 (as amended) and seconded by Vice Mayor Rios.
AMENDMENT: Include the Citizens Oversight Committee and City Council would appoint a person to the corni'nittee for transparency.
This subject was thoroughly discussed but died for lack of support.
ROLL CALL: Council MemberAvalos, no; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
COMMENTS FROM THE
AUDIF,N(J - NON-AGENDA
ITEMS Ruth Serrano, a South Gate resident, requested that city council allow South Gate employee Wendy to remain at the Senior Center.
Robyn Logan, Hunt Avenue, reiterated her ongoing concerns regarding pedestrian traffic safety. She addressed the City Council about the continued issues caused by construction on Atlantic Avenue, noting that many students have been crossing against traffic at Pinehurst and Tweedy.
Maria Silva Corona, a South Gate resident, expressed concerns regarding the construction at Atlantic and Wood and inquired about its anticipated completion date. Additionally, she criticized the way the Utility Users Tax was voted and asserted that union support for Mayor Barron contributed to the turnout at the meeting.
Angela Lucero, a South Gate resident, reported that her daughter, a teacher at Montara Elementary School, has experienced repeated issues with bar patrons parking in the alley behind the school. The parked vehicles obstruct teachers from exiting the school parking lot. She is requesting that a police unit conduct periodic drive-bys to assess the situation.
Richard Lutz, 8990 Atlantic Avenue, reported ongoing issues on Rayo Avenue, just north of the train tracks near Reliable Steel. He stated that carriers frequently park in the traffic lanes on Rayo to unload directly into the facility, creating significant traffic and safety concerns. Mr. Lutz noted that he contacts the Police Department approximately four times a week regarding this matter and, given the potential reduction in staffing following the recent vote, requested additional patrols in the area while resources remain available.
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COMMENTS FROM THE
AUDIENCE - NON-AGENDA
ITEMS (EMAILS) Mario Dominguez, a South Gate resident, expressed support for funding electric buses and requested that the city equip them with bike racks to allow cyclists to safely cross bridges. He asked the Council to ensure that at least one bus on the eastside route includes these features to improve accessibility and safety.
Brenda Rojas, a South Gate resident, noted that under the City's contract with {ITWS, there are specific requirements governing the handling of complaints, including maintaining complaint records and providing them to the City upon request. Failure to respond within the required timeframe or comply with these terms should result in the applicable contractual remedies.
REPORTS AND COMMENTS
FROM CITY OFFICIALS Arturo Cervantes, Director of Public Works, reported that the ongoing project on Atlantic Avenue is being completed by Los Angeles County.
The work involves a long-term sewer rehabilitation project focused primarily on underground pipeline improvements. Additional information will be available on the City's website.
Tina De La Rosa, Acting Director of Parks and Recreation, reported that the weekend golf tournament was a success. She also noted that registration is open for the upcoming 5K run for those interested.
Additionally, Easter Fest registration has begun and is already one-third full.
Gabriel Perez, Director of Community Development, reported having a committee open house last week regarding the plaru'ied Southeast Gateway Line metro station at Atlantic and Firestone. Additional information is available on the city's website.
Mayor Barron asked Mr. Perez whether any of the potential staff reductions would affect the project.
Mr. Perez explained that additional staff work will be needed to support post-plan activities and to help present the potential development and surrounding housing in an attractive manner. He also reminded the Council that the consultant-led community engagement and plan development effort is fully grant funded through a $300,000 state grant, with the support from SCAG and the Gateway Cities COG.
Luis Frausto, Director of Administrative Services, previously reported ongoing issues with the online utility payment portal. The system continues to experience frequent outages, and staff are working to restore
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REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D access multiple times each week. Administrative Services is coordinating with the City Manager's Office to provide public cominunication regarding the situation.
A long-ten'n solution is in progress, and contract negotiations are underway. Implementation is expected to take at least three months from project initiation, so a stable and fully functional portal is unlikely before July or August of this year. In the meantime, we are experiencing increased in-person visits and are adjusting staffing accordingly.
Mayor Barron requests more frequent updates, as Council Members are being asked about the timeline.
Jon Hamilton, Director of Human Services - nothing to report.
Sergio Camacho, Police Captain - nothing to report.
Rob Houston, City Manager, noted that while the city has a strong cornrnunity and dedicated staff, some employees received difficult news this evening regarding impending layoffs, which will affect staffing levels and morale. As we move forward and service levels are reduced, he emphasized the importance of being mind'Jul of our decisions and the direction we are headed.
Council Member Hurtado thanked City Manager for is commitment.
Rail F. Salinas, City Attorney - nothing to report.
City Treasurer De La Paz referenced prior discussion regarding Measure P, noting that if language required the establishment of a committee or commission, it should be revisited to help restore community trust and accountability.
He also expressed support for the previously discussed proposal to create a community-based oversight or advisory cornrnittee as part of the budget planning process, emphasizing the importance of community involvement and transparency. He encouraged the Council to consider appointing engaged community members, regardless of differing viewpoints, to participate in the process.
City Treasurer De La Paz highlighted the need for continued dialogue, collaboration, and planning, and emphasized the importance of building public confidence and trust as the City moves forward.
Yodit Glaze, City Clerk, thanked Naomi from Parks for attending and providing translation services.
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RF,PORTS AND COMMEINTS
FROM CITY OFFICIALS
CONT'D Mayor Barron also thanked Naomi for doing a great job.
Councilmember Avalos thanked staff for providing Spanish translation services and reminded the coinmunity that proposed budget reductions are not final and will require further discussion and approval by the Council.
Pursuant to AB 1234, she reported attending a Vector Control meeting, where she was selected to travel to Sacramento to advocate on behalf of the City. She indicated plans to meet with state representatives to explore opportunities for additional revenue and legislative support, including addressing inequities in property tax allocations.
Councilmember Avalos also reiterated the importance of reestablishing a Measure P oversight body to improve transparency and rebuild public trust, and emphasized her cornrnitment to continued advocacy and cornrnunity engagement moving forward.
Councilmember Davila expressed appreciation for City staff, recognizing their hard work and dedication in providing information and support to the Council. She specifically acknowledged the City Manager and his team for their efforts during challenging circumstances.
She also noted the difficulty of potential staffing reductions, expressed her support for staff, and thanked them for their continued cornrnitment to the City.
Councilmember Hurtado expressed concerns regarding the role and conduct of commissioners, emphasizing the importance of open communication, collaboration, and mutual respect. He noted efforts to engage with commissioners and cornrnunity members and encouraged constructive dialogue and willingness to consider differing perspectives.
He discussed the City's ongoing structural financial challenges, including limited revenue sources and property tax allocations, and emphasized the importance of public understanding of fiscal constraints. He also addressed concerns related to misinformation, particularly on social media, and encouraged residents to seek accurate information and conduct independent research.
Councilmember Hurtado highlighted tlie need for fiscal responsibility and transparency, noting his personal approach to minimizing expenditures and avoiding the use of public funds for non-essential purposes.