Agenda packet — South Lake Tahoe City Council, March 15, 2022 (part 1 of 3)

1 City of South Lake Tahoe
City Council, Parking Authority and South Tahoe
Redevelopment Successor Agency
Meeting Agenda
Tuesday, March 15, 2022 at 5:30 PM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Devin Middlebrook, Mayor
Cristi Creegan, Mayor Pro Tem
Cody Bass, Councilmember
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.

Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, City Facebook page at www.facebook.com/CityofSLT/ and via ZOOM at this link https://us06web.zoom.us/j/89717493915
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button.

If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is ID: 897 1749 3915 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.

In Writing: Written public comment regarding any item on this agenda may be sent to [email protected].

When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting. 1 2
The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Call to Order/Pledge of Allegiance
Roll Call
City Employee Recognition

1. City Employee Recognition - One City employee will be recognized for her contribution of major significance in Women's History.

Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

2. Law Enforcement Specialized Unit Grant – Domestic Violence Programs Requested Action / Suggested Motions: Pass a Resolution ratifying grant application and execution of grant agreement and authorizing receipt of grant funds from the California Office of Emergency Services (Cal OES) in support of the South Lake Tahoe Police Department and Live Violence Free through the Law Enforcement Specialized Unit Grant for the calendar year 2022 in an amount up to $203,142.

Responsible Staff Member: Jeff Roberson, Lieutenant
Item 2 - Executive Summary.pdf
01-Staff Report.docx
02-Resolution.docx
03-Grant Agreement (Exh. A to Reso).pdf
04-Agreement with Live Violence Free.pdf
2 3
05-Sole Source.pdf

3. Grant Acceptance and Fund Appropriation for Campground Restroom Relocation Requested Action / Suggested Motions: Pass a Resolution to accept grant awards in the amount of $427,952 through the State of California Department of Parks and Recreation Proposition 68 Per Capita and RIRE grant funding programs and appropriate said grant awards towards the relocation of the existing restroom located at the City’s campground for purposes of clearing the existing site for the construction of the city’s new Multi-Generational Recreation and Aquatics Facility.

Responsible Staff Member: Jim Marino, Capital Improvement Projects Manager Item 3 - Executive Summary.pdf
01-Staff Report-Campground Restroom Relocation.docx
02-Resolution-Grant Acceptance Campground Restrooms.docx 03-Grant Contracts (Attachment to Reso).pdf

4. Professional Services Agreement with BPR Consulting Group for Third Party Plan Review Services for Multi-Generational Recreation and Aquatics Facility Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Professional Services Agreement with BPR Consulting Group in the amount of $42,800 and appropriate a contract contingency of 10% ($4,280) for third party plan review services for the project.

Responsible Staff Member: Jim Marino, Capital Improvements Manager Item 4 - Executive Summary.pdf
01-Staff Report - Recreation Center Plan Review Services.docx 02 - Proposal_BPR.pdf
03- Attachment PSA.docx

5. Grant Application to California Natural Resources Agency, Urban Greening Grant Program for the Tahoe Valley Stormwater & Greenbelt Improvement Project Requested Action / Suggested Motions: Pass a Resolution authorizing Public Works to submit grant application for an amount of up to $4.5 million to California Natural Resources Agency, Urban Greening Grant Program.

Responsible Staff Member: Stan Hill, Engineering Manager and Jason Burke, Stormwater Program Manager
Item 5 - Executive Summary.pdf
01-Staff_Report-GrantAuthorization.docx
02-Location Map.pdf
03-Resolution-Urban Greening Grant Authorization.docx

6. Amendment No. 4 to Professional Services Agreement between Cardno and the City of South Lake Tahoe for the Tahoe Valley Stormwater & Greenbelt Improvement Project Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute Amendment No. 4 to Professional Services Agreement between Cardno and the City of South Lake Tahoe to extend term for one year until June 30, 2023 and add compensation of $64,590 for a total amount not to exceed $736,350.

Responsible Staff Members: Stan Hill, Engineering Manager and Jason Burke, Stormwater Program Coordinator
Item 6 - Executive Summary.pdf
01-Staff Report-Amendment No.4.docx
02-Location Map.pdf
3 4
03-Amendment No.4 - Cardno.doc
04-EXHIBIT D to Amendment No. 4 (Scope of Work).pdf
05-Cardno Agreement and Amendment Nos. 1 and 3.pdf
06-Cardno Amendment No. 2.pdf

7. Reimbursement Agreement with South Tahoe Public Utility District for the Bijou Project Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute an Agreement with South Tahoe Public Utility District for payment in lieu of pavement repair as a result of water line replacement for the Bijou Water Replacement Project.

Responsible Staff Member: Anush Nejad, Director of Public Works Item 7 - Executive Summary.pdf
01-Staff Report - Reimbursement Agreement with STPUD.docx 02 - STPUD Pmt-in-Lieu Agreement with City for Bijou Pipeline Project.pdf

8. 2021-2022 Master Fee Schedule
Requested Action / Suggested Motions: Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services.

Responsible Staff Member: Mayra Bahr, Accountant I
Item 8 - Executive Summary.pdf
01-Staff Report - 2022 Master Fee Schedule.docx
02-Resolution - Master Fee Schedule 2022.docx
03-Master Fee Schedule 2022 (Exh. A to Reso).pdf
04-Financial Policy.pdf
Regular-Unfinished Business

9. Proposed Amendments to Cannabis Ordinance and Public Safety License Ordinance Regarding On-site Consumption, Allowing increased Cultivation Canopy of 22,000 Square Feet, and Allowing Owners and Operators to Hold More Than One Non-Retail Permit Requested Action / Suggested Motions: 1) Pass a Motion finding that the 2030 General Plan EIR adequately addresses the potential environmental impacts of the proposed ordinance and that no further environmental analysis is required to comply with the California Environmental Quality Act; and 2) Pass a Motion to hold a first reading (by title only) of Version 1 or Version 2 of an Ordinance amending Article X (Cannabis Regulations) of Chapter 6.55 of the South Lake Tahoe City Code, and refer second reading and adoption to the April 5, 2022 meeting; and (only if City Council holds a first reading of Version 1 of the ordinance allowing on-site consumption) (3) Pass a Motion to hold a first reading (by title only) of an Ordinance amending Chapter 4.180 (Cannabis Public Safety License Ordinance) to incorporate application process and operating requirements for on-site consumption.

Responsible Staff Member: Heather Stroud, City Attorney Item 9 - Executive Summary.pdf
01 - Staff Report.docx
02 - Cannabis Ordinance - Version 1 Allowing On-Site Consumption.docx 03 - Cannabis Ordinance - Version 2 Prohibiting On-Site Consumption.docx 04 - Public Safety License Ordinance - Regulating Onsite Consumption.docx 05 - Cannabis Ordinance Redline Version 1 Allowing On-Site Consumption.pdf 06 - Cannabis Ordinance Redline Version 2 Prohibiting On-Site Consumption.pdf 07 - Public Safety License Ordinance Redline Regulating Consumption Lounges.pdf 08 - PC Resolution 2022-001 Amendment to Proposed Cannabis Ordinance.pdf 09- Public Notice in Tahoe Daily Tribune .pdf
4 5

10. Cannabis Revenue Policy, Grant Program Process and Guidelines Requested Action / Suggested Motions: Pass a Resolution adopting the Cannabis Revenue Policy, Grant Program Process and Guidelines.

Responsible Staff Member: Joseph Irvin, City Manager
Item 10 - Executive Summary.pdf
01-Staff Report - Cannabis revenue grant program process and guidelines.docx 02-Resolution-Cannabis Revenue Grant Program Process and Guidelines.docx 03-Exhibit A to Reso - CANNABIS REVENUE GRANT PROGRAM PROCESS AND GUIDELINES.docx
Regular-New Business City Council

11. Police Department Annual Report 2021
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: David Stevenson, Police Chief Item 11 - Executive Summary.pdf
01-STAFF REPORT - PD ANNUAL REPORT 2021.docx
02 - PD Annual Report 2021.pdf

12. Appropriation of State and Local Fiscal Recovery Funds (SLFRF) from the American Rescue Plan Act (ARPA) for Park Projects
Requested Action / Suggested Motions: Pass a Resolution appropriating SLFRF funds in the amount of $50,000 for the acquisition of solar trash compactors to be placed throughout City parks and $35,000 for proposed maintenance improvements to the City's Bike Park.

Responsible Staff Member: Lauren Thomaselli, Parks and Recreation Director Item 12 - Executive Summary.pdf
01-Staff Report - ARPA Park Projects
02-Resolution - ARPA Parks Projects.docx
03_eCube Labs-Brochure_2021_BATC.pdf
04_BBPA-City-Maintenance-Agreement.pdf
05_BMX_Parks and Rec Commission Pressi.pptx

13. 2021 General Plan Annual Report and Surplus Land Inventory Requested Action / Suggested Motions: 1) Pass a Resolution accepting the General Plan Annual Report for 2021; and, 2) Pass a Resolution declaring surplus land inventory Responsible Staff Member: Madison Dederick, Assistant Planner Item 13 - Executive Summary.pdf
01-Staff Report - General Plan & Surplus Property.docx
02-Resolution - General Plan Annual Report.docx
03-General Plan Annual Report (Exh. A to Reso).pdf
04-Resolution Declaring Surplus Land Inventory.docx

14. Fiscal Year 2021-2022 Mid-Year Budget Review, Amendments to the Allocated Permanent Position Listing, and Five Year Financial Plan Update
Requested Action / Suggested Motions: Pass a Resolution approving FY 2021-2022 Mid-Year Budget Adjustments and Amendments to the Allocated Permanent Position Listing for Changes Made during Mid-Year.

Responsible Staff Members: Olga Tikhomirova, Director of Finance and Joseph Irvin, City Manager Item 14 - Executive Summary.pdf
5 6
01-Staff Report - Mid-Year Budget and Five-Year Financial Plan.docx 02-Resolution- Mid-year Budget 2021-2022.docx
03-Position Allocation 21-22 Budget (Exh. A to Reso).pdf 04-Salary Tables for Resolution_eff 4.02.22 (Exh. B to Reso).pdf 05-5yr Finacial Plan & Assumptions as of March 2022.pdf 06-CalPERS Circular Letter 200-006-22.pdf

15. Joint application with El Dorado County for Grant from U.S. Economic Development Administration (EDA) for Middle-Mile Broadband Implementation
Requested Action / Suggested Motions: Pass a Resolution: 1) Authorizing the Department of Public Works to jointly submit a grant application to the U.S. Economic Development Administration (EDA) in collaboration with El Dorado County for Middle-Mile Broadband Implementation along US 50 and 89; and 2) Committing to the match funding requirements in the total amount of $1,128,000 from 2021-2022 American Rescue Plan Act funding.

Responsible Staff Members: Joseph Irvin, City Manager and Anush Nejad, Director of Public Works Item 15 - Executive Summary.pdf
01 - Staff Report - Broadband Grant.docx
02 - Draft Project Location Map and Grant Description.docx 03 - Resolution - EDA Grant.doc

16. Grant Applications to Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Program for Complete Streets Programmatic Master Plan and Ruby Way/Overlook Court Erosion Control and Mobility Improvement Project
Requested Action / Suggested Motions: Pass a Resolution: 1) Authorizing the Department of Public Works to submit two grant applications through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) program; and 2) Committing to the match funding requirement in the amount of $480,000 for the Complete Streets Programmatic Master Plan and $400,000 for the Ruby Way/Overlook Court Erosion Control and Mobility Improvement Project from the undesignated General Funds.

Responsible Staff Members: Anush Nejad, Director of Public Works and Jason Burke, Stormwater Program Coordinator
Item 16 - Executive Summary.pdf
01 - Staff Report - RAISE Grants.docx
02 - Complete Streets Project Location Map.pdf
03 - Ruby Way Project Location Map.pdf
04 - Letter of Support from Caltrans-Complete Street Programmatic Master Plan Project.docx 05 - Letter of Support from Caltrans-Ruby Way Project.docx 06 - RAISE 2022 Intake Form 2-8-22 for Complete Street Master Plan.docx 07 - RAISE 2022 Intake Form 2-8-22 for Ruby Way Project.docx 08 - Resolution - RAISE Grants.doc

17. Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority
Requested Action / Suggested Motions: Pass a Resolution approving Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority to replace Successor Agency with Parking Authority.

Responsible Staff Member: Joseph Irvin, City Manager
Item 17 - Executive Summary.pdf
01-Staff Report - Parking Finance JPA Amendment.docx
6 7
02-Resolution - Parking Finance JPA Amendment.docx
03-Amendment to Parking Finance Authority JPA.docx
04-JPA Agreement - SLT.pdf
Regular New Business - South Tahoe Redevelopment Successor Agency

18. Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority
Requested Action / Suggested Motions: Acting as the Board of the South Tahoe Redevelopment Successor Agency, Pass a Resolution Approving Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority to replace Successor Agency with Parking Authority.

Responsible Staff Member: Joseph Irvin, Executive Director Item 18 - Executive Summary.pdf
01-Staff Report - STRSA Joint Powers Amendment.docx
02-STRSA Resolution - Joint Powers Finance Amendment.docx 03-STRSA Amendment to Joint Powers Agreement (Exh. A to Reso).docx 04-JPA Agreement - SLT.pdf
Regular New Business - Parking Authority

19. Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority
Requested Action / Suggested Motions: Acting as the Board of Parking Authority of the City of South Lake Tahoe, Pass a Resolution Approving Amendment No. 1 to the Joint Exercise of Powers Agreement for the South Tahoe Joint Powers Financing Authority to replace Successor Agency with Parking Authority.

Responsible Staff Member: Joseph Irvin, Chief Administrative Officer Item 19 - Executive Summary.pdf
01-Staff Report - PACSLT Joint Powers Agreement.docx
02-PACSLT Resolution Amendment to Joint Powers.docx
03-PACSLT Amendment to Joint Powers Agreement (Exh. A to Reso).docx 04-JPA Agreement - SLT.pdf

20. Adoption of Bylaws of the Parking Authority of the City of South Lake Tahoe Requested Action / Suggested Motions: Pass a Resolution adopting the official Bylaws of the Parking Authority of the City of South Lake Tahoe.

Responsible Staff Member: Joseph Irvin, Chief Administrative Officer Item 20 - Executive Summary.pdf
01-Staff Report - Parking Authority Bylaws.docx
02-Parking Authority Resolution - Parking Authority Bylaws.docx 03- Reso. No. 2022-025 Parking Authority of the City of South Lake Tahoe.pdf Agenda Planning Calendar

21. Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired. 7 8
Responsible Staff Member: Joseph Irvin, City Manager
Item 21 - Agenda Planning Calendar.pdf
APC - March 10, 2022.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday March 15, 2022 meeting of the City of South Lake Tahoe City Council was posted and available for review on Thursday, March 10, 2022 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed March 10, 2022
\\sb\\
Susan Blankenship, Elected City Clerk
8 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 2
Agenda Item: Law Enforcement Specialized Unit Grant – Domestic Violence Programs Executive Summary: The South Lake Tahoe Police Department and Live Violence Free (LVF) collectively received CalOES $203,142 grant to partially fund responses to domestic violence and sexual assault. Funding is distributed to the Police Department, LVF, the Joint Dispatch Center, and administration costs.

Requested Action / Suggested Motions: Pass a Resolution ratifying grant application and execution of grant agreement and authorizing receipt of grant funds from the California Office of Emergency Services (Cal OES) in support of the South Lake Tahoe Police Department and Live Violence Free through the Law Enforcement Specialized Unit Grant for the calendar year 2022 in an amount up to $203,142.

Responsible Staff Member: Jeff Roberson, Lieutenant
Responsible Staff Member: Jeff Roberson, Lieutenant (530) 542-6130 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report.docx
02-Resolution.docx
03-Grant Agreement (Exh. A to Reso).pdf
04-Agreement with Live Violence Free.pdf
05-Sole Source.pdf
9 Council Agenda Report-March 15, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: Law Enforcement Specialized Unit Grant – Domestic Violence Programs Location: Citywide
Responsible Staff Member: Jeff Roberson, Police Lieutenant (530) 542-6521 Background:

Since 2003, the South Lake Tahoe Police Department has worked in partnership with Live Violence Free to supplement the investigation of domestic violence incidents, advocate for involved parties, educate the community and law enforcement on domestic violence issues, and provide counselling services to victim and perpetrator.

The Law Enforcement Specialized Unit program plays a vital role in the Police Department’s ability to effectively protect victims of domestic violence and prosecute the offenders. Domestic violence continues to be a significant issue in our community and has devastating long-term effects on victims and their families.

In 2022, the South Lake Tahoe Police Department received a grant from the California Office of Emergency Services in the amount up to $203,142.00. This 2022 Law Enforcement Specialized Unit grant will fund $64,877 toward the salary of one SLTPD Detective. We have received this grant annually since 2017. The City of South Lake Tahoe would continue to pay for the benefits of the Detective as an “in kind” match to the grant in the amount up to $67,714. The grant award will provide an additional $28,000 to fund overtime expenses for the Joint Dispatch Center for fielding phone calls related to domestic violence. The grant award will also provide $3,000 to fund the Principal Management Analyst hours for completing grant related reports.

Live Violence Free will receive funding from this grant in operational support of Live Violence Free advocates and administrative costs in the amount up to $107,265. Attached is the Sole Source Justification and the Operational Agreement document between South Lake Tahoe Police Department and Live Violence Free.

The operational period for this specific grant funding cycle is, January 1, 2022 through December 31, 2022.

Issue and Discussion:

This item is before the City Council is to ratify the grant application, execute the subrecipient award, and authorize acceptance of grant funds from the California Office of Emergency Services (Cal OES) in support of the South Lake Tahoe Police Department / Live Violence Free Law Enforcement Specialized Unit grant for calendar year 2022 in the amount up to $203,142.
10 Council Agenda Report-March 15, 2022 Page 2 of 2
Financial Implications:

There will be no impact to the General Fund. This is a reimbursement grant that would be administered by the City of South Lake Tahoe. Upon award and funding, the budget will be loaded as follows:

Account # 238 02110
Revenue:
33221 $203,142
Expenses:
41040 $28,000 (Dispatch / Police Officer Overtime)
42010 $107,265 (Live Violence Free Services)
50001 $67,877 (Operating transfer out to General Fund for City of South Lake Tahoe staff, $64,877 toward the Domestic Violence detective and $3000 towards the Principal Management Analyst staff time hours)
Environmental Considerations:

This program will have no impact on the environment.

Policy Implications:

None.
11 Resolution 2022-XXX March 15, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
March 15, 2022
Authorizing receipt of grant funds from the
California Office of Emergency Services (Cal OES) in support of the South Lake Tahoe Police Department and Live Violence Free through the Law Enforcement Specialized Unit Grant
for the calendar year 2022 in an amount up to $203,142

BACKGROUND
A. The City of South Lake Tahoe and Live Violence Free are committed to maintain the Domestic Violence Response Team (DVRT) in support of victims and families of domestic violence, and
B. The City of South Lake Tahoe in partnership with Live Violence Free has applied for, and been awarded, a grant through the California Office of Emergency Services in the amount up to $203,142 in support of the DVRT program for calendar year 2022, and C. Live Violence Free is the only provider of on call domestic and sexual assault victim advocacy, counseling, and professional services in the area. LVF provides extensive crisis intervention and counseling services that directly benefit the health and well-being of our victims, their families, and community families.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:

1. Ratifies the SLTPD/LVF Law Enforcement Specialized Unit grant application.

2. Ratifies execution of the subrecipient award agreement, attached hereto as Exhibit “A.”

3. Approves and authorizes the grant award, and upon funding by Cal OES authorizes the Chief of Police to coordinate with the Finance Department to load the budget as follows:

Account # 238 02110
Revenue Account: 33221 $203,142
Expenses Account: 41040 $ 28,000 (Dispatch / Police Officer Overtime) 42010 $107,265 (Live Violence Free Services)
50001 $ 67,877 (Operating transfer out to General Fund for City of South Lake Tahoe staff)
12 Resolution 2022-XXX March 15, 2022 Page 2 of 2

4. Approves the sole source request for Live Violence Free to provide domestic violence and sexual assault services for an amount not to exceed $107,265.

Adopted by the City of South Lake Tahoe City Council on March 15, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
13 NOTIFICATION OF APPLICATION APPROVAL
Law Enforcement Specialized Units Program
Subaward #: LE21 05 7994, Cal OES ID: 017-73108
Dear Mr. Roberson:

Jeffery Roberson, Sergeant
South Lake Tahoe, City of
1352 Johnson Boulevard
South Lake Tahoe, CA 96150-8200
Subject:

January 27, 2022
3650 SCHRIEVER AVENUE l MATHER, CALIFORNIA 95655
TELEPHONE: (916) 845-8112

VICTIM SERVICES BRANCH

GAVIN NEWSOM

GOVERNOR
MARK S. GHILARDUCCI

DIRECTOR
Congratulations! The California Governor's Office of Emergency Services (Cal OES) has approved your application in the amount of $203,142, subject to Budget approval. A copy of your approved subaward is enclosed for your records.

Cal OES will make every effort to process payment requests within 45 days of receipt.

This subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on Cal OES website at www.caloes.ca.gov.

Any funds received in excess of current needs, approved amounts, or those found owed as a result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES.

Should you have questions on your subaward please contact your Program Specialist.

VSPS Grants Processing
Enclosure
c: Subrecipient's file
14 LE21 05 7994
ML# 748203
017-73108
NA

BBBBBBB
BBBBBBB BBBBBBB

BBBBBBBB

BBBBBBBB
017-73108-04
$203,142
$203,142
ENY: 2021-22 Chapter:21 SL: 18411
Item: 0690-102-0890 Pgm: 0385
FAIN #:15JOVW-21-GG-00554-STOP 07/01/21-06/30/23
Fund: Federal Trust AL#: 16.588
Program: Law Enforcement Specialized Units Program
Match Req.: 25%, C/IK based on TPC
Project ID: OES21STOP000012
SC: 2021-18411 Amount: $ 203,142
DocuSign Envelope ID: B41CF79F-A9C0-45C8-B664-261678623DF6 1/26/2022 1/26/2022
15 Supplemental Grant Subaward Information – Cal OES 2-101a (08/2020) CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES

SUPPLEMENTAL GRANT SUBAWARD INFORMATION

1. Cal OES Contact Information Section:

Governor’s Office of Emergency Services
Mark S. Ghilarducci, Director
3650 Schriever Avenue
Mather, CA 95655
(916) 845-8506 (phone)

2. Federal Awarding Agency Section:

3. Project Description Section:
x Project Acronym (Please choose from drop down):

Law Enforcement Specialized Units Program (LE)
x Project Description (Please type the Project Description):

Providing funding that will assist law enforcement agencies in California to enhance or create specialized units to provide a coordinated response to victims of domestic violence and their children.

4. Research & Development Section:
x Is this Subaward a Research & Development grant?
Yes տ No ܈
Fund
Year Federal Program Fund / AL# Federal Awarding Agency Total Federal
Award
Amount
Total Local
Assistance
Amount
2021 Violence Against Women Act
(STOP) / 16.588
Office of Violence
Against Women
$13,650,000 $12,285,000
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27 28
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35 Operating Subtotals: $65,079 $65,079
36 Operating Subtotals: $33,109 $33,
9 37
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38 Operating Subtotals: $2,96 $2,96

BBB
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5 39
CalOES

GOVERNOR'S OFFICE

OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: City of South Lake Tahoe Grant Subaward #: LE21 05 7994 C. Equipment Costs - Line-item STOP STOP Fund Fund Fund Total 2021 Source Source Source Amount description and calculation 2021 Match 3 4 5 Allocated Equipment Costs Fund Source Totals

EQUIPMENT COSTS CATEGORY TOTAL
Grant Subaward Totals - Totals STOP STOP Fund Fund Fund Total must match the Grant Subaward 2021 2021 Source Source Source Project Face Sheet Match 3 4 5 Cost
Fund Source Totals $203,142 $67,714 $270,856
TT ✓
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a [Revised l 0/2020) 40 VSPS Budget Summary Report
01/27/22
F/S/L (Funding Types): F=Federal, S=State, L=Local Match Paid/Expended=posted in ledger w/Claim Schedule, Pending=Processed, but not yet in Claim Schedule Total Local Match: 0
F/S/L
F/S/L
F/S/L
Funding Source
Funding Source
Funding Source
67,714
Budget Amount
Budget Amount
Budget Amount
Paid/Expended
Paid/Expended
Paid/Expended
A. Personal Services - Salaries/Employee Benefits
B. Operating Expenses
C. Equipment
Balance
Balance
Balance
67,714
21STOP
21STOP
21STOP
21STOP
21STOP
21STOP
F
L
F
L
F
L
0 0
0 0
0 0
95,877
67,714
107,265
0 0
0 95,877
67,714
107,265
0 0
0 Law Enforcement Specialized Units Program
South Lake Tahoe, City of
LE21 Law Enforcement Specialized Units Program
Total Funded:

Total Project Cost:
203,142 0 203,142
270,856 0 270,856
Budget Amount Paid/Expended Balance
0 0
0 163,591
107,265
0 163,591
107,265
0 Total A. Personal Services - Salaries/Employee Benefits:

Total B. Operating Expenses:

Total C. Equipment:

Pending
Pending
Pending
Pending Balance
Pending Balance
Pending Balance
0 0
0 0
0 0
95,877
67,714
107,265
0 0
0 0
0 0
163,591
107,265
0 0 67,714
0 203,142
0 270,856
Pending Pending Balance
Performance Period: 01/01/22 - 12/31/22
blank filler
blank filler
blank filler
Subaward #: LE21 05 7994
Latest Request: , Not Final 201
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 017-73108
LE21 05 7994
142
60 61
62 63
64 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 3
Agenda Item: Grant Acceptance and Fund Appropriation for Campground Restroom Relocation Executive Summary: On November 17, 2020 City Council approved staff to submit a Per Capita grant application to The State of California Department of Parks and Recreation in the maximum grant amount of $177,952.00 towards components of the proposed new multi-generational Recreation and Aquatics Facility. The completed grant application was submitted on November 03, 2021. In addition, on March 16, 2021 City Council approved staff to submit another grant application to the State Dept. of Parks and Recreation for the same project through the Recreational Infrastructure Revenue Enhancement (RIRE) Grant Program for the maximum grant amount of $250,000.00. This grant application was submitted on November 10, 2021. On November 12, 2021 the City was awarded the Per Capita Grant, and on January 6, 2022 the City was awarded the RIRE Grant. Both Grant Awards are funded through the 2018 Parks Bond Act (Proposition 68) and have the same contract terms, conditions, and expiration date.

Project execution can begin January 22, 2022 and the project scope must be completed no later than December 31, 2023.

The primary purpose of any building constructed or improved with these funding sources must be for public recreation or elements associated with recreation as well as adhere to the timeline set forth in the grant contracts (attachment 03). To meet the timeline and project eligibility, staff chose one of the first construction components necessary to begin the implementation of construction of the new Multi-Generational Recreation and Aquatics Center, which was relocation of the existing restrooms located in the Campground.

Requested Action / Suggested Motions: Pass a Resolution to accept grant awards in the amount of $427,952 through the State of California Department of Parks and Recreation Proposition 68 Per Capita and RIRE grant funding programs and appropriate said grant awards towards the relocation of the existing restroom located at the City’s campground for purposes of clearing the existing site for the construction of the city’s new Multi-Generational Recreation and Aquatics Facility.

Responsible Staff Member: Jim Marino, Capital Improvement Projects Manager Responsible Staff Member: Jim Marino, Capital Improvements Manager (530) 542-6027 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report-Campground Restroom Relocation.docx
02-Resolution-Grant Acceptance Campground Restrooms.docx 03-Grant Contracts (Attachment to Reso).pdf
65 Council Agenda Report February 15, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: February 15, 2022
Title: Grant Acceptance and Fund Appropriation for Campground Restroom Relocation Location: 56-Acre Parcel - 1150 Rufus Allen Boulevard
Responsible Staff Member: Jim Marino, Capital Improvements Manager (530) 542-6027 Background: On November 17, 2020 City Council approved staff to submit a Per Capita grant application to The State of California Department of Parks and Recreation in the maximum grant amount of $177,952.00 towards components of the proposed new multi-generational Recreation and Aquatics Facility. The completed grant application was submitted on November 03, 2021. In addition, on March 16, 2021 City Council approved staff to submit another grant application to the State Dept. of Parks and Recreation for the same project through the Recreational Infrastructure Revenue Enhancement (RIRE) Grant Program for the maximum grant amount of $250,000.00. This grant application was submitted on November 10, 2021. On November 12, 2021 the City was awarded the Per Capita Grant, and on January 6, 2022 the City was awarded the RIRE Grant. Both Grant Awards are funded through the 2018 Parks Bond Act (Proposition 68) and have the same contract terms, conditions, and expiration date. Project execution can begin January 22, 2022 and the project scope must be completed no later than December 31, 2023.

Issue and Discussion: The primary purpose of any building constructed or improved with these funding sources must be for public recreation or elements associated with recreation as well as adhere to the timeline set forth in the grant contracts (attachment 03). To meet the timeline and project eligibility, staff chose one of the first construction components necessary to begin the implementation of construction of the new Multi-Generational Recreation and Aquatics Center, which was relocation of the existing restrooms located in the Campground.

The existing prefabricated restroom facility was installed in 2019 prior to final site selection of the new multigenerational recreation and aquatics center. Unfortunately, the proposed recreation center site requires the relocation of this facility. Phase 1 of the recreation center project includes the scope to dismantle, relocate the restroom including all necessary utilities, walkways, and access points at a new location within the existing campground area that will not be disturbed by the recreation center project. The existing restroom facility is a prefabricated concrete structure comprising of three independent sections. Structural floor slabs are built into the sections; thus, foundations and slabs are not required for the installation of the units. The three separate sections are placed on structural fill, aligned, then post tensioned together. Final plumbing and electrical are then installed and the unit become usable.

Financial Implications: Utilization of both grants will support the anticipated full construction costs of the relocation project. There are no matching funds required for these grant programs due to the project area median household income and meeting the funding criteria for “severely disadvantaged community”.

Grant funds are paid in arrears on a reimbursement basis; withholding 10% retention until all grant requirements are met and final invoice and reporting is submitted and approved. Upon acceptance of both grant awards, funds should be appropriated into the current FY 21/22 budget as shown below in Table A and as described with the attached resolution (Attachment 02). 66 Council Agenda Report February 15, 2022 Page 2 of 2
REVENUE (RECEIVE) AMOUNT TRANSFER TO PROJECT FUND:
1 Prop 68 Per Capita Grant (33228) +$177,952
2 Other State Grant Revenue (33229) +$250,000
Total (Revenue) +$427,952
30160018-48030 (+$427,952)
Table A – Grant Revenue and Fund Transfer
Environmental Considerations: On January 18, 2022 City Council approved the initial environmental study and mitigated negative declaration for the 56-Acre project area in accordance with the California Environmental Quality Act (Public Resources Code Section 21000 er seq.) and the State CEQA Guidelines (California Code of Regulations Section 15000 et seq.).

Policy Implications: Per Financial Management- Grant Funding and Compliance Policy approved by City Council on Sept. 8, 2020; section 3.2 City Council Approval to Accept Award: City Council approval to accept an award and appropriate budget is required for ALL Grant Awards. A detailed staff report and a resolution (if required) should be brought forth to City Council for Council approval/adoption. 67 Resolution 2022-XXX February 15, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
February 15, 2022
Acceptance of Grant Awards in the amount of $427,952 through California Department of Parks and Recreation, Proposition 68 Per Capita Fund and Recreational Infrastructure Revenue Enhancement (RIRE) Program

BACKGROUND
A. On June 5, 2018, voters passed Proposition 68 by 57.6 percent. The $4 billion Parks, Environment, and Water Bond Act of 2018 has been appropriated in numerous State grant and funding opportunities. Some of which are through the State of California Department of Parks and Recreation to assist in the development and enhancement of state and local parks and recreational facilities.

B. On November 17, 2020 City Council approved the submittal of a Per Capita Grant application in the amount of $177,952.00 to assist in the funding requirements of components of the City’s new Recreation and Aquatics Center.

This application was awarded on November 12, 2021.

C. On March 16, 2021 City Council approved the submittal of a Recreational Infrastructure Revenue Enhancement Grant application in the amount of $250,000 to also assist in the funding requirements of components of the City’s new Recreation and Aquatics Center. This application was awarded January 6, 2022.

D. The City of South Lake Tahoe agrees to complete the Grant Scope as defined in the Grant Scope/Cost Estimate form filed with the State of California.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of South Lake Tahoe:

1. Authorizes the acceptance of Grant Awards in the amount of $427,952 through the California Department of Parks and Recreation Per Capita Fund and Recreational Infrastructure Revenue Enhancement Program.

2. The City of South Lake Tahoe agrees to the terms and conditions of the Grant Contract (attached) and the State of California, acting through its Director of Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total grant amount as indicated below.
68 Resolution 2022-XXX February 15, 2022 Page 1 of 2

3. Certifies that the City Manager, or his/her designee is hereby authorized and empowered to execute in the name of the City of South Lake Tahoe all grant documents, including but not limited to, agreements, amendments, and requests for payment, necessary to expend grant funds and implement the approved grant project.

4. Authorizes the appropriation of grant funds into the fiscal year 21/22 annual grant budget as follows:

Capital Improvements Program Account Number: 301 60018
Revenue: 33228: $177,952
Revenue: 33229: $250,000
Expenses: 48030: $427,952
Adopted by the City of South Lake Tahoe City Council on February 15, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
______________________________________ Date: _________
Devin Middlebrook, Mayor
Attest:
____________________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
69 18-09-008
DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 1/19/2022
70 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 71 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 72 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 73 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 74 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 75 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 76 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 1/19/2022
77 DocuSign Envelope ID: B554E86A-5951-4926-A27E-B2EA096C1A6F 78 RI-09-001
DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 1/19/2022
79 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 80 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 81 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 82 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 83 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 84 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 85 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 86 DocuSign Envelope ID: 02F4C35D-457C-4D20-8455-F3C0D063456B 1/19/2022
87 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 4
Agenda Item: Professional Services Agreement with BPR Consulting Group for Third Party Plan Review Services for Multi-Generational Recreation and Aquatics Facility Executive Summary: After a competitive Request for Proposals process, staff recommends awarding the agreement for third party plan review to BPR Consulting Group of El Dorado Hills, California.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Professional Services Agreement with BPR Consulting Group in the amount of $42,800 and appropriate a contract contingency of 10% ($4,280) for third party plan review services for the project.

Responsible Staff Member: Jim Marino, Capital Improvements Manager Responsible Staff Member: Jim Marino, Capital Improvements Manager (530) 542-6027 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Recreation Center Plan Review Services.docx 02 - Proposal_BPR.pdf
03- Attachment PSA.docx
88 Council Agenda Report March 15, 2022 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: Agreement for Third Party Plan Review Services for the Multi-generational Recreation and Aquatics Facility Project
Location: 1150 Rufus Allen Boulevard, South Lake Tahoe, CA Responsible Staff Member: Jim Marino, Capital Improvements Manager (530) 542-6027.

Background:
 July 28, 2020, the City Council approved the agreement for Architectural and Engineering Services with Jordan Knighton of Tahoe City California for the design development of the City’s new Multigenerational Recreation and Aquatics Center.  August 2020 – City and consultant began the preliminary scoping of facility size, location, and program elements
 October through December 2020 – City and Consultant refine and verify programming and conceptual designs through internal meetings, external stakeholder meetings, and public meetings.  January 2021 - Final program is achieved, and Programming Report is generated and distributed to the project team.
 March 02, 2021 – Consultant presents Programming Report to City Council.  August 2021 – Schematic Design Development phase of the facility and site completed.  December 2021 – Design Development Phase of the facility and site is completed.

Issue and Discussion:

Typically, on many City projects, Department of Public Works staff work directly with staff from the Planning and Building Department regarding plan review of city projects. However, the large scale of the proposed Multi-generational Recreation and Aquatics center require third party plan review.

The Multi-generational Recreation and Aquatics Center project is a complex project requiring significant resources to review structural, mechanical, electrical, plumbing, building envelop, LEED, and energy components for conformity to code.

Recognizing this need, and in discussion with the project team, staff began the process of soliciting qualifications of firms to provide third party plan review services. Staff released a Request for Proposals (RFP) for third party plan review services to the public on January 24, 2022. 89 Council Agenda Report March 15, 2022 Page 2 of 3
Three hundred and eighty-nine (389) firms specializing in plan review were electronically notified. Forty-Six (46) firms registered as bidders and downloaded the RFP documents.

Electronic submittals were received by the Department of Public Works on February 14, 2022. The City received nine (9) proposals. Table A below lists the firms who submitted qualifications.

Firm Location
1 CSG Consultants Inc Sacramento, CA
2 4Leaf Inc Fair Oaks, CA
3 West Coast Code Consultants San Ramon, CA
4 Shums Coda Associates Pleasanton, CA
5 Interwest Consulting Group Roseville, CA
6 True North Compliance Services Long Beach, CA
7 BPR Consulting Group El Dorado Hills, CA
8 The Code Group (VCA) Orange, CA
9 Bureau Veritas North America Sacramento, CA
Table A – Firms submitting Statement of Qualifications
All submittals received were distributed to the three (3) members of the City’s evaluation team. Each one of the team members independently evaluated, then numerically scored each proposal based on criteria set forth in the RFP. The scores of the evaluators were then added to achieve a cumulative score which provided the ranking.

Table B below lists the scoring/rank.

Rank Firm Cumulative Score
1 BPR Consulting Group 275.0
2 West Coast Code 273.0
3 Interwest Consulting Group 272.0
4 Bureau Veritas North America 257.0
5 The Code Group (VCA) 256.0
6 Shums Coda Associates 246.0
7 CSG Consultants Inc 245.0
8 True North Compliance Services 237.0
9 4Leaf Inc 233.0
Table B – Cumulative Score and Rank
Upon review and scoring of the proposal submitted by BPR Consulting Group (attachment 02) and subsequent discussion, staff has determined BPR Consulting Group is capable, and effectively understands the scope of work required to provide the third-party plan review services for the project as specified by the City. Table C details the cost breakdown by Major Task.

Task (BPR Consulting Group) Cost
1 Initial Plan Review and Comments $21,800.00
2 Second Iteration Plan Review and
Comments
$8,600.00
3 Third Iteration Plan Review and
Comments
$3,800.00
4 Final Plan Review and Approvals $2,400.00
5 Deferred Submittals $6,200.00
Total $42,800.00
Table C –Plan Review Services Cost Breakdown by Major Task 90 Council Agenda Report March 15, 2022 Page 3 of 3
Financial Implications:

Anticipating the need for this service, the city appropriated Measure P funds sufficient for this agreement, plus a 10% contingency, into the project account 301-60018-42025 at the FY 21/22 budget adoption
As such, staff is recommending award a Professional Services Agreement to BPR Consulting Group of El Dorado Hills, CA in the amount of $42,800 and appropriate a contract contingency of 10% ($4,280) for third party plan review services for the project.

Environmental Considerations:

To evaluate the potential environmental impacts of the Recreation and Aquatics Center, Ascent Environmental prepared an Initial Study/Mitigated Negative Declaration (IS/MND) pursuant to the California Environmental Quality Act (CEQA). The Draft IS/MND provides an analysis of the potential for the project to result in significant environmental impacts. Areas of analysis include aesthetics, agriculture and forestry, air quality, biological resources, cultural resources, geology and soils, greenhouse gas emissions, hazards and hazardous materials, hydrology and water quality, land use planning, mineral resources, noise, population and housing, public services, recreation, transportation and traffic, utility and services systems, and additional mandatory findings of significance related to potential cumulative impacts. The analysis concluded that the proposed project could have an impacts in the following resource areas: cultural resources, hazards and hazardous materials, noise, tribal cultural resources, utilities and service systems, and cumulative impacts. However, the IS/MND incorporates mitigation measures that would reduce all impacts to a less than significant.

Policy Implications:

The Parks, Trails, and Recreation Master Plan identifies the Recreation Complex Facility and the 56 Acre Plan as recommended projects for the city and the County to pursue. The 2007 56 Acre Draft Plan includes the recreation facility and expanded amenities located in the El Dorado Recreation Area and furthers mutual agency goals to enhance the recreation experience for residents and visitors. 91 PROPOSAL TO PROVIDE

PLAN REVIEW AND PERMIT PROCESSING SERVICES

CITY OF SOUTH LAKE TAHOE

RECREATION AND AQUATICS CENTER PROJECT
February 14, 2022
92 2201 Francisco Drive | Suite 140-658 | El Dorado Hills, CA 95762 www.bpr-grp.com
916.562.3600
Safe Buildings for Your Community
Efficient Professional Services
93 2201 Francisco Drive | Suite 140-658 | El Dorado Hills, CA 95762 www.bpr-grp.com
916.562.3600

SECTION A

COVER LETTER
February 14, 2022
Mr. Jim Marino, Capital Improvements Manager
City of South Lake Tahoe Public Works Department
1740 D Street
South Lake Tahoe, CA 96150
RE: Proposal to Provide Plan Review and Permit Processing Services City of South Lake Tahoe Recreation and Aquatics Center Dear Mr. Marino,
Thank you for the opportunity to present this Proposal, which provides a detailed overview of the plan review and permit processing services provided by BPR Consulting Group (BPR). We appreciate your time reviewing this Proposal and look forward to the opportunity to provide plan review and permit processing services in support of the new City of South Lake Tahoe Recreation and Aquatics Center project. We understand that the City is looking to partner with consultants equipped with the proper credentials, experience, interest, and expertise to perform the requested services. We believe BPR Consulting Group is well equipped to provide the City with the services you are seeking in an efficient, professional and customer focused manner.

Our talented staff of Plans Examiners, Licensed Engineers, CASp experts and Permit Technicians have extensive experience providing all aspects of building department services, including review of capital improvement projects and review of projects for compliance with local City of South Lake Tahoe requirements. As highlighted in our proposal, our staff has provided similar building department plan review services for multiple aquatic center projects including constructability review services when requested. We have worked with public agencies throughout California and Nevada providing code compliance plan review services in support of capital improvement projects. Additionally, we have experience with projects located in snow country gleaned through our work providing plan review services for the Cities of South Lake Tahoe and Big Bear Lake, Counties of Placer and Alpine and the Town of Truckee.

BPR Consulting Group’s staff of experienced building safety personnel provide quality, thorough plan review and permit processing services for our clients. Our staff of qualified professionals and our expertise allows us to quickly and efficiently review complex projects to identify and articulate code deficiencies in a logical, detailed, and thorough manner in support of major building projects. Unlike the large national firms, BPR services are focused on supporting California communities in the delivery of high-quality building department services, tailored to your needs, with the goal of exceeding our clients’ expectations by:
▪ Providing all services in a timely and cost-effective manner. 94 BPR
▪ Providing highly qualified and experienced personnel who have the ability to effectively communicate and explain relevant code requirements.
▪ Utilizing experience gained from plan reviews of similar recreation and aquatics center projects to the benefit of your project.
▪ Effectively communicating with all members of the project team as needed to quickly and efficiently resolve code related project issues.

BPR’s staff of Plans Examiners, Engineers and Certified Access Specialists are all appropriately licensed in the State of California or ICC Certified and are experienced and well-versed in providing the requested services to Building Departments. We believe our past experience providing similar services in support of recreation and aquatic center projects coupled with our highly qualified staff and experience with projects located in snow country will allow us to provide the requested services in a thorough, timely and efficient manner. I will be the primary point of contact for the City of South Lake Tahoe Public Works Department. Roger Peterson will be the secondary contact for the City to ensure no disruptions in service. Our contact information is as follows:

Bill Rodgers, SE Roger Peterson, SE
Principal-in-Charge/Project Manager Plan Review Manager BPR Consulting Group BPR Consulting Group
2201 Francisco Drive, Suite 140-658 2201 Francisco Drive, Suite 140-658 El Dorado Hills, CA 95762 El Dorado Hills, CA 95762
[email protected] [email protected]
O | 916.562.3600 O | 916.562.3600
C | 916.662.0665 C | 916.202.2902
As a principal of BPR Consulting Group, I am authorized to bind the firm to all commitments made in our proposal and am available to address any questions that may arise during the period of proposal evaluation.

I certify that this proposal will remain valid for a period of 120 Calendar days from the date of submittal.

Please feel free to contact me if you have any questions concerning our qualifications or the services we provide. Thank you for taking the time to review our qualifications. We look forward to the opportunity to work with you and the City of South Lake Tahoe on this exciting project.

Sincerely,

BPR CONSULTING GROUP
Bill Rodgers, SE
Principal / Project Manager
95 BPR

TABLE OF CONTENTS

S E C T I O N A

COVER LETTER

S E C T I O N B
EXECUTIVE SUMMARY..........................................................................................................1

S E C T I O N C
COMPANY HISTORY, BACKGROUND & EXPERIENCE ...........................................3 Licenses and Certifications .....................................................................................................5 Primary Contacts ........................................................................................................................8 Organizational Chart.................................................................................................................9

S E C T I O N D
SCOPE OF WORK / IMPLEMENTATION .....................................................................10

S E C T I O N E
PROJECT BUDGET.................................................................................................................16

S E C T I O N F
DESCRIPTION OF RECENT PROJECTS / REFERENCES .........................................18 References..................................................................................................................................21

A P P E N D I X A

RESUMES
96 BPR

SECTION B

EXECUTIVE SUMMARY
BPR Consulting Group understands the City desires to partner with a qualified consulting firm equipped with the experience and technical qualifications related to building construction, California State Building Standards and local codes necessary to provide comprehensive and thorough plan review and permit processing services for the City of South Lake Tahoe’s Recreation and Aquatics Center project.

We are familiar with this project. In our previous engagement, we performed and oversaw a preliminary review of this project at the request of John James, Chief Building Official for the City of South Lake Tahoe. We understand the project entails the development of a 10.2 acre site for a public Recreation and Aquatics Center.

The project will include the construction of an approximately 63,000 square foot building to house an indoor lap pool, activity pool, restroom facilities, offices, pool equipment room, mechanical room, electrical room, kitchen, crafts room, gymnasium, and an indoor walking trail. Construction will also include associated site improvements and is set to break ground in June 2022 (civil / utility work) and vertical construction anticipated to begin in May of 2023.

The plan review function will be coordinated with the City’s Building and Planning Department, but the contract will be managed by the Department of Public Works.

The selected consultant team will report to the City’s Building Official and also interact with the City’s Project Manager. We understand that all communication will be coordinated with City staff and the plan review consultant shall not contact the project designers unless directed to do so by the City’s Project Manager. Per the project schedule we understand that plan review services are to commence on April 6th of this year and plan approval shall not be recommended to the City until all code compliance issues have been resolved.

Only professionally qualified staff shall participate in the plan review for this project and assigned plan review staff shall respond to questions related to our plan reviews within one business day. We understand that all plan reviews, including transport of project documents, are to be accomplished via electronic format. Plan reviews are to be accomplished utilizing BlueBeam. The initial plan review is to be completed within 14 business days and subsequent reviews are to be completed within 10 business days. Plan review of all deferred approval items are to be included with our services. All plan review comments are subject to review of the City’s representatives and any noted deficiencies, clarifications or requested changes to our review comments are to be accomplished within 24 hours. We further understand and accept the penalties identified in the RFP for any reviews completed beyond the identified plan review periods.

We believe our proposal demonstrates that BPR Consulting Group is well equipped to provide the City of South Lake Tahoe with the exceptional services you expect and has an experienced and appropriately licensed and/or certified staff that is well qualified to provide the requested services in a professional and timely manner.

We propose to provide a qualified team experienced with similar aquatics projects to complete structural and non-structural plan reviews including plan review of deferred submittals for compliance with all applicable codes including the City of South Lake Tahoe’s City Code.

The BPR Team is
confident we can assist
the South Lake Tahoe
Recreation and Aquatics
Center in meeting its
mission of “being both a
recreation hub for
residents and a
destination for visitors
with flexible spaces which
complement existing
recreational opportunities
in the community."

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Our key objectives in providing these services to the City of South Lake Tahoe are as follows:
• To provide timely and responsive plan review services with clear and concise comments to ensure an expedient review and approval process.
• To utilize our wealth of code knowledge and experience reviewing other recreation and aquatic center projects to your benefit.
• To be responsive to your specific project needs.
• To provide a well-equipped and responsive staff who have the appropriate experience, certifications, and knowledge to complete the assigned work on time and within budget.

Section C of this proposal provides a brief overview of our company’s background and services offered to our clients. We specify the location of our office which is conveniently located in El Dorado Hills, CA and is in close proximity to the City of South Lake Tahoe. We also list the professional staff we propose to provide the requested services to the City of South Lake Tahoe. As shown, we have a well-qualified team with the appropriate licenses, certifications, and availability to provide superior services to the City of South Lake Tahoe.

In Section D of this proposal, we outline our capabilities and describe our general approach and methodology for providing the requested code compliance plan review service. We describe our customer service policies and procedures and specify our turn-around times which correspond with the City’s expectations. Our role and mission is to provide the following:
• A team of professionals with high-level experience and skills. • A detailed and thorough code compliance plan review to minimize code related issues during construction.
• Licensed Plan Review Engineers and/or ICC Certified Plans Examiners for thorough and timely plan review services.
• Progressive plan review services for this major and unique project. • A high level of customer service to both internal and external customers.

In Section E of this proposal, we specify our proposed fees for this project along with a detailed cost proposal listing staff, title, hourly rate, overhead and incidental costs. Our goal is to provide Services in a cost-effective manner that remain within budget constraints.

In Section F of this proposal, we provide a description of our recent and relevant recreation and aquatic center project experience of which BPR staff members provided plan review services. In this section we have also included references in which we encourage you to contact.

Within Appendix A you will find full resumes for all staff proposed to provide the plan review services as identified in this proposal.

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SECTION C

COMPANY HISTORY, BACKGROUND & EXPERIENCE
Seamlessly integrating municipal service professionals in support of public agencies is BPR Consulting Group’s sole purpose and the basis on which we were founded. BPR Consulting Group was founded by three experienced veterans of the Building Safety industry with extensive experience providing the same services as being requested by the City of South Lake Tahoe throughout California. The founders of BPR have a 20 year history working together and were largely responsible for the development of one of the largest and most successful building safety firms on the West Coast. Following a private equity acquisition of that firm, BPR Consulting Group was founded in order to maintain our shared values of providing quality services and a very high level of customer service to our clients. Our focus is to support California building departments in a professional manner by providing efficient, timely and professional building safety services for the communities we serve. We have extensive experience providing all aspects of building safety services, including plan review and inspection services for high profile and unique projects. We have worked with numerous public agencies throughout California to provide these same services.

Our Building Safety Division consists of the following: California licensed structural, civil, mechanical, electrical and fire protection engineers; Certified Access Specialist (CASp) professionals; ICC-certified building officials, plans examiners, inspectors, permit technicians, and highly experienced administrative personnel.

Building department services we provide to municipalities and agencies include:
▪ Building safety plan review services
▪ Building Official services
▪ Building inspection services
▪ Civil plan review and inspection services
▪ CASp plan review and inspection services
▪ Fire prevention plan review and inspection services
▪ Capital improvement plan review and management
▪ Building department support services
Our team has a proven track record of providing efficient and predictable building department services in support of unique and fast paced building projects. Our key objectives in providing these services in support of the City of South Lake Tahoe’s new Recreation and Aquatic’s Center project are as follows:
▪ To provide timely and responsive plan review services. Our well qualified and professionally licensed team of plans examiners will provide you with efficient and timely building department plan review services including clear communication of plan review results. We will work with you to tailor our services to align with your projects schedule and unique and specific project needs. ▪ To utilize our wealth of code knowledge and project experience to benefit your project. Our highly qualified and experienced staff will utilize their combined experience with other similar aquatic and recreation projects to ensure the success of your project. We utilize knowledge gained from our experience providing plan review services for other similar projects to provide reasonable and responsible interpretations of code requirements and detailed reviews of critical portions of the projects.

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▪ To be responsive to specific project needs. BPR Consulting Group has the depth of staff necessary to complete all assigned plan reviews within agreed upon plan review periods. Our depth of qualified staff allows us the ability to immediately start services upon receipt of project documents for the main project, and for deferred approval items.
▪ To provide staff who have the appropriate experience, certifications, and knowledge. We closely evaluate staff qualifications and experience to align with specific project needs. We understand the importance of assigning plan review staff with the appropriate background and experience to ensure comprehensive plan reviews are provided.

BPR Consulting Group’s staff has extensive experience and proven track record to seamlessly integrate building plan review and permitting services as needed in a cost-effective manner in support specialized and unique building projects. We will tailor our staffing levels to fit the specific needs of this project. BPR has the necessary resources available to provide all of the proposed services to the City of South Lake Tahoe throughout the duration of the project. We do not anticipate using subcontractors to provide any of the proposed services.

Our staff has provided similar building department plan review services for numerous public agencies throughout the State of California including communities such as the Town of Truckee, Cities of South Lake Tahoe, Sacramento, Manteca, Elk Grove, Davis, Woodland, Sonora, Turlock, Visalia, Fresno, Calistoga, Napa, American Canyon, and the Counties of Nevada, Alpine, Napa, San Joaquin, Butte, Shasta, Fresno, and Merced to name a few. Our experience includes plan review of multiple similar indoor and outdoor aquatic and recreation facilities.

Our primary office is located in the Sacramento Region, approximately 78 miles from the City of South Lake Tahoe’s office, our address is 2201 Francisco Drive, Suite 140-658, El Dorado Hills, CA 95762. We have a full complement of licensed structural, civil, mechanical, electrical, and fire protections engineers, ICC certified plans examiners, and permit technicians, CASp Specialists and administrative staff to provide the services identified in this proposal.

Experience In Climate Zone 16 Areas
BPR Consulting Group has extensive experience providing plan review and inspection services for agencies within Climate Zone 16 Areas with elevations 5000 feet above sea level or higher. We understand the challenges and design features necessary to promote safety and reduce building maintenance requirements for buildings located in snow country. Following is a list of agencies with territories within Climate Zone 16 in which we have experience providing building safety services:
▪ City of South Lake Tahoe ▪ El Dorado County
▪ Town of Truckee ▪ Calaveras County
▪ Shasta County ▪ Tuolumne County
▪ Butte County ▪ Mariposa County
▪ Yuba County ▪ Madera County
▪ Nevada County ▪ Fresno County
▪ Placer County ▪ Tulare County
▪ Alpine County ▪ Mono County

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Licenses and Certifications of Proposed Staff
The following table shows the licenses and certifications currently held by BPR staff proposed to provide building plan review and permitting services to the City of South Lake Tahoe. For complete resumes please see Appendix A.

Name Current Licenses and Certifications Number(s)
Bill Rodgers, SE
Principal
Project Manager
Sr. Structural Engineer
Plan Review
CA Registered Professional Structural Engineer
CA Registered Professional Civil Engineer
NV Registered Professional Civil Engineer
NV Registered Professional Structural Engineer
S4198
C50673
CE18427
SE18427
Roger Peterson, SE
Principal
Plan Review Manager Sr.

Structural Engineer
CA Registered Professional Civil Engineer
CA Registered Professional Structural Engineer
ID Registered Professional Civil Engineer
ID Registered Professional Structural Engineer
C46096
S3846
C8225
S8225
Ron Beehler, SE, CBO, ICC
Principal
Director of Client Services,
Sr. Structural Engineer
Plan Review
CA Registered Professional Civil Engineer
CA Registered Professional Structural Engineer
NV Registered Professional Civil Engineer
NV Registered Professional Structural Engineer
CABO Certified Building Official
ICC Certified Building Official
ICC Building Code Specialist
ICC Building Plans Examiner
ICC Building Inspector
C39404
S3632
CE019992
SE019992
1492
801789
801789
801789
801789
David Castillo, ME/FPE
Mechanical Engineer
Fire Protection Engr.

CA Registered Professional Mechanical Engineer
CA Registered Fire Protection Engineer
M31455
FP2013
Jerome Schreiber, EE, ICC
Electrical Engineer
Plan Review
CA Registered Professional Electrical Engineer
HI Registered Professional Electrical Engineer
ICC CA Commercial Building Inspector
ICC CA Commercial Mechanical Inspector
ICC CA Commercial Plumbing Inspector
ICC CA Residential Mechanical Inspector
ICC CA Residential Plumbing Inspector
ICC Commercial Building Inspector
ICC Mechanical Inspector
ICC Plumbing Inspector
ICC Plumbing Inspector UPC
EE12290
EE13259
879275
879275
879275
879275
879275
879275
879275
879275
879275
Rick Maddox, ICC
Electrical Plan Review
ICC Building Inspector
ICC Combination Inspector
ICC Combination Inspector – Legacy
ICC Electrical Inspector
ICC Mechanical Inspector
ICC Mechanical Inspector UMC
ICC Plumbing Inspector
ICC Plumbing Inspector UPC
ICC Master Electrician (NV)
ATC 20 Post Disaster Training
848507
848507
848507
848507
848507
848507
848507
848507
000-001221

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Andrew Burke, CASp, ICC
Certified Access Specialist
Certified Access Specialist
ICC Building Plans Examiner
ICC Residential Plans Examiner
ICC Commercial Building Inspector
ICC Residential Combination Inspector
ICC Permit Technician
CASp-710
8250398
8250398
8250398
8250398
8250398
Mark Meyers, CBO, ICC
Building Official
Project Manager
Plan Review
Inspection
ICC Certified Building Official
ICC Building Code Specialist
ICC Plumbing Code UPC
ICC Building Inspection
ICC Plumbing Inspection
ICC Plans Examiner
8005399
8005399
8005399
8005399
8005399
8005399
Mark Berg, ICC
ICC Master Code
Professional
Fire & Life Safety Review
ICC Accessibility Inspector/Plans Examiner
ICC Building Code Official
ICC Building Code Specialist
ICC Building Inspector
ICC Building Plans Examiner
ICC Certified Building Official
ICC Certified Fire Code Official
ICC Certified Fire Marshal
ICC Combination Dwelling Inspector - Uniform Codes
ICC Combination Inspector - Legacy
ICC Electrical Inspector
ICC Fire Code Specialist
ICC Fire Codes and Standards
ICC Fire Inspector I
ICC Fire Inspector II
ICC Fire Plans Examiner
ICC Master Code Professional
ICC Mechanical Inspector UMC
ICC Permit Specialist
ICC Permit Technician
ICC Plumbing Inspector UPC
ICC Residential Combination Inspector
ICC Residential Energy Inspector/Plans Examiner
ICC Residential Plans Examiner
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
859362
Daniel Garcia, PE, REA,
CPP
Civil Engineer
CA Registered Professional Civil Engineer 45710
Rick Walters, CASp,

LEED, CBO, ICC
Certified Access Specialist
Building Official
Plan Review
Inspection
Certified Access Specialist
ICC Certified Building Official
ICC Building Code Official
ICC Building Code Specialist
ICC Combination Inspector
ICC CA Residential Plumbing Inspector
ICC CA Commercial Building Inspector
ICC Mechanical Inspector
ICC CA Residential Mechanical Inspector
ICC CA Combination Inspector
ICC CA Residential Electrical Inspector
ICC Mechanical Inspector UMC
ICC CA Commercial Plumbing Inspector
CASp-439
1061008
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-do-
-do-
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BPR
ICC Building Plans Examiner
ICC Electrical Inspector
ICC Plumbing Inspector UPC
ICC CA Building Plans Examiner
ICC Combination Inspector – Legacy
ICC Plumbing Inspector
ICC CA Commercial Electrical Inspector
ICC CA Commercial Mechanical Inspector
ICC CA Residential Building Inspector
ICC Building Inspector
ICC CA Commercial Combination Inspector
ICC CA Residential Combination Inspector
ICC Commercial Combination Inspector
CA LEED Certified
LEED AP BD+C
IAPMO Certified Plumbing Inspector
IAPMO Certified Mechanical Inspector
-do-
-do-
-do-
-do-
-do-
-do-
-do-
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-do1061008
10436985
10436985
030666
090146
Stacy Barker, ICC
Permit Technician
ICC Certified Permit Technician 8821141

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Primary Contacts / Service Liaisons
As requested in the RFP, we have identified two individuals who will be responsible for all communications with the City of South Lake Tahoe. BPR’s liaisons for all projects for the City of South Lake Tahoe are as follows:

Bill Rodgers, SE // Principal // Project Manager: Bill will serve as Principal-inCharge / Project Manager for services. Bill has over 30 years of experience in the field of structural engineering, including over 20 years of experience as a plan review engineer. Bill has worked closely with Building Departments across the State of California and Nevada for nearly 20 years and has assisted government agencies with numerous projects throughout the years. His wealth of experience includes managing plan review services throughout California and Nevada on behalf of public agency clients and performing structural plan review for commercial and residential projects. In addition to providing structural plan review services, Bill is responsible for the production and performance of BPR’s offices, including maintaining client relationships. Bill’s contact information is as follows:

Bill Rodgers, SE
BPR Consulting Group
2201 Francisco Drive, Suite 140-658
El Dorado Hills, CA 95762
Phone: 916.662.0665 | Email: [email protected]
Roger Peterson, SE // Principal // Plan Review Manager: Roger will serve as Plan Review Manager and the secondary contact for the City of South Lake Tahoe.

He is a registered Structural Engineer, and an experienced building safety professional with over 34 years of experience in structural design and plan review. He has designed and provided plan review services for multi-story steel and concrete-framed buildings, as well as single-story structures utilizing steel, concrete, timber, and masonry framing systems. Roger’s design experience includes schools, commercial and industrial projects, micro-chip production facilities, power plant installations and multi-family residential projects. He currently manages numerous high-profile plan review and inspection services for multiple public agency clients. Roger utilizes his detailed code knowledge, extensive design experience and on-site construction project experience to ensure accurate, thorough, and timely constructability review of project documents on behalf of municipal client agencies.

Roger’s contact information is as follows:

Roger Peterson, SE
BPR Consulting Group
2201 Francisco Drive, Suite 140-658
El Dorado Hills, CA 95762
Phone: 916.202.2902 | Email: [email protected]

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Project Staff Organizational Chart
Below is the team proposed and available to serve the City of South Lake Tahoe. BPR is experiencing steady and consistent growth and anticipate adding staff in the very near future to supplement the disciplines below.

Note: *The team members shown with initials are pending transition to our team.

Detailed resumes of staff are found in Appendix A.

Principal-in-Charge / Project Manager
Bill Rodgers, SE
Fire Plan Review
Dave Castillo, ME/FPE
Building Plan Review
Bill Rodgers, SE-Struct.

Roger Peterson, SE-Struct.

Ron Beehler, SE/CBO
Dave Castillo, ME
Jerome Schreiber, EE
Rick Maddox, ICC
Mark Meyers, CBO/ICC
Mark Berg, ICC
Andrew Burke, ICC/CASp
Rick Walters, ICC/CASp. ICC
Permit Technician
Stacey Barker, ICC
Civil /Site Review
Daniel Garcia, PE, REA, CPP
Principal / Plan Review Manager
Roger Peterson, SE

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BPR

SECTION D

SCOPE OF WORK / IMPLEMENTATION
The BPR team holds extensive experience and a proven track record of providing building department services in a cost-effective manner. Our plan review services focus on providing timely and thorough plan reviews with the goal of approving code compliant plans to avoid code related issues during the construction process. In coordination with the City of South Lake Tahoe, we can work with the design team to address any code compliance issues during the design process resulting in quick approval of the final construction documents.

Below you will find our general approach to providing building plan review and permitting services. This will be refined to address the specific requirements of the City’s Recreation and Aquatic Center Project.

Plan Review and Permitting Services
All plans examination services will be performed under the direction of our Project Manager, Bill Rodgers. Bill will be supported by a team of licensed structural, civil, mechanical, electrical, and fire protection engineers, ICC certified plans examiners and CASp experts possessing the necessary experience and certifications to perform complete structural and non-structural construction document plan review on a project of this type and scope. At a minimum, two contacts will be designated to handle all communications with the City to ensure no disruptions occur in the absence of the primary contact. When needed to meet aggressive schedules and peak workload demands, additional support will be provided by appropriately qualified staff.

BPR will furnish our staff with all of the necessary materials, resources and training to perform the necessary plan review services, including a copy of applicable City amendments, policies, forms, and procedures. Our plans examiners maintain a working knowledge of applicable building codes and plan review procedures and will perform detailed plan reviews to provide complete and accurate construction documents to minimize questions and problems during the construction phase of projects. Our team will use their experience and skills to promote efficient services on behalf of your department. BPR has the ability to send and receive all documents associated with digital plan reviews.

Per the RFP, we understand that the City is requesting plan review comments and/or redline documents be provided to expedite clearing discrepancies and approvals. It is the intent to provide expedited and complete plan review and permitting services for this project. Our staff will coordinate all communications with the City’s representative(s) in a collaborative and professional manner to quickly identify and resolve code compliance issues. Unless requested to do so by the City’s representative(s), our team will not reach out directly to the design team. Plan review comments will be completed in a format provided by the City. At the completion of each plan review iteration, draft copies of the plan review comments will be emailed to the City’s Building Official for review and quality assurance approval. Any requested changes or revisions to the plan review comments are to be completed within 24 hours after the quality assurance review by the City. At the completion of the plan review process BPR will submit one complete digital file or paper sets of all final review documents bearing BPR’s plan review stamps, annotated as approved, to the City of South Lake Tahoe Development Services Department. Approval will not be recommended until all code compliance issues are either redlined or formally resolved and all permit issuance requirements of the City Building Division and the Department of Public Works are satisfied. It is understood that code interpretations are subject to final review and approval by the City Building Official.

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BPR’s staff understands the importance of providing quick, efficient, and consistent plan review services to enable building projects to start construction as quickly as possible which is critical for the economic impact projects may have to the City, and is especially critical due to the regions short building season. BPR will complete plan reviews in a timely manner and within the time-frames established by the City and as documented in this proposal below. BPR’s staff will be available within one business day to respond to questions from the City which may be generated during the plan review process. Our staff will be available for teleconferences at the request of the City.

Plan review services for the City’s Recreation and Aquatics Center project shall be performed remotely and staff is equipped to perform digital plan review of plans and supporting documents using Bluebeam Revu. Should paper submittals need to be submitted, we will arrange for all pick-up and delivery of the plan review documents from your office at no additional cost. BPR will track all plan review activity and will communicate data required to reflect turnaround times, the number of submittals required to obtain approval, and the status of submittals at the request of the City.

Technical Plans Examination Capabilities
BPR’s staff possesses significant technical capabilities in all areas of plans examination competency gained from years of experience providing these same services. All plans examiners are California Licensed Engineers or ICC Certified Plans Examiners with multiple years of experience providing plan review services. Our staff will conduct accelerated or project-specific, phased, plan reviews on an as-needed basis as requested by clients.

Our plans examiners have a thorough understanding of code requirements, are able to read, understand and interpret construction documents, energy calculations, geotechnical reports, structural calculations, electrical load calculations, comissioning reports, and other associated design documents. Our plans examination staff have the ability to prepare well-written, plan review letters, communicate effectively orally and in writing and work effectively with jurisdiction staff, project design teams, and contractors. Our plans examiners posess knowledge of the most current state adopted building standards.

Architectural
BPR’s non-structural plans examiners have provided plan review services for a vast array of projects including large residential, commercial, institutional, industrial, retail, and OSHPD 2, 3 and 5 medical office buildings.

Many of our plans examiners are CASp certified. Completed plan review projects range from single-story, residential projects to complex high-rise buildings and numerous building additions and remodels. We are experienced and familiar with the use and application of the most current editions of the following model codes:
▪ California Building Standards Code
(Title 24) Parts 1 through 6 and 9
▪ International Building Code (IBC)
▪ Americans with Disabilities Act Standards
for Accessible Design
▪ ANSI Standards
▪ NFPA Codes & Standards
▪ CA Code of Regulations (CCR) Titles 19 and 25
▪ Jurisdiction-Adopted Amendments or Ordinances

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Structural
Our structural engineers have experience designing and reviewing building projects subjected to the significant snow and wind loads as necessitated by the climate in South Lake Tahoe. Our structural engineers have reviewed all types of projects including residential, multi-family, commercial, and multi-story projects including mid-rise and high-rise projects, institutional projects, industrial projects, retail buildings, schools, medical office buildings and court facilities.

Our structural engineers have experience designing and reviewing projects constructed with all building materials including the following:
▪ Wood
▪ Reinforced Masonry
▪ Heavy Timber / Timber Frame / CLT
▪ Reinforced and Prestressed Concrete
▪ Stressed Skin Panels
▪ Structural Steel
▪ Light Gauge Steel Framing
▪ Straw Bale
▪ Rammed Earth
▪ Insulated Concrete Forms, (ICF)
Our engineers have designed or reviewed a wide array of structural lateral force resisting systems including:
▪ Structural steel moment frames
▪ Buckling-restrained braced frames
▪ Eccentric braced frames
▪ Concentric braced frames
▪ Concrete moment frames
▪ Wood shear wall systems
▪ Masonry shear wall systems
▪ Concrete shear wall systems
▪ Cantilevered column systems
▪ Pre-stressed and post-Tensioned Concrete
▪ Various proprietary lateral force resisting
systems
Our structural engineers and inspectors are experienced with the provisions of most model codes including current versions of:
▪ CCR Title 24, Part 2, Volumes 2 & 2.5
▪ International Building Code (IBC)
▪ AISC 341, 358 and 360
▪ ASCE 7
▪ ASCE 41
▪ AISI Standards for Cold Formed Steel
▪ Jurisdiction adopted amendments
▪ ANSI / AF&PA NDS for wood framing
▪ ACI 318
▪ ACI 530 / TMS 402/602
▪ CA Historic Building Codes
▪ CA Existing Building Codes
▪ NEHRP
Mechanical, Plumbing & Electrical
BPR’s Mechanical and Electrical Engineers are well versed in the California Mechanical, Plumbing and Electrical codes. We will review submitted design documents to ensure compliance to the current edition of the following codes:
▪ California Building Code
▪ California Residential Code
▪ California Plumbing Code
▪ California Mechanical Code
▪ California Electrical Code
▪ Jurisdiction adopted amendments
Specialty plan review services may be provided utilizing the most current editions of national standards including the following:
▪ International Building Code
▪ International Residential Code
▪ International Mechanical Code
▪ International Plumbing Code
▪ NFPA Standards 20 (fire pumps)
▪ NFPA Standards 72 (fire alarms)
▪ NFPA Standards 99 (medical gases)
▪ NFPA 101 Life Safety Code

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▪ NFPA Standards 13 (automatic fire
sprinkler systems)
▪ NEHRP Requirements for Existing
Building
Energy Compliance
Our engineers and plans examiners are up to date on all California Energy Code requirements as they relate to both new and remodel construction for all project types. Our staff have experience verifying CA Energy Code requirements for projects located within climate zone sixteen. The Energy Efficiency Standards for Residential and Non-Residential Buildings were established in 1978 in response to a legislative mandate to reduce California's energy consumption. These standards have been updated since that time to address a multitude of building components, systems and equipment with the goal of having new and updated buildings be more energy efficient, comfortable for building occupants, and less reliant of fossil fuels.

Green Building Standards
BPR’s staff has a working knowledge of the proper incorporation of CALGreen building criteria into project designs and the resulting potential impact of these standards related to building code compliance and the environment. Our plans examiners will review project documents to verify compliance with adopted Green Building Code Standards as required by state law and local amendments and ordinances.

Access Compliance & CASp Review
All BPR CASp-certified professionals are knowledgeable of state and federal accessibility laws and regulations and possess the expertise necessary to promote access to facilities for persons with disabilities. Our staff are experts in the industry, maintaining appropriate certifications demonstrating their expertise, and are experienced providing services for building departments in a seamless manner balanced and in coordination with our client’s expectations and needs. We work collaboratively with our clients to address accessibility plan review and inspection related issues as efficiently as possible.

Our plans examiners are fully trained and familiar with CA Building Code Accessibility requirements and ADA compliance requirements and are available for plan review and/or inspection services. We offer support to municipalities for compliance enforcement and/or developing transition plans. We can assist our clients in researching and providing interpretations of various specific issues related to access compliance including access compliance obligation, transition plan development, construction costs and phasing, and regulation interpretations.

Fire Code Plan Reviews
We have an experienced and licensed professional Fire Protection Engineer on staff to address your fire and life safety needs. Our fire safety plan review and inspection staff can quickly and accurately check plans for compliance with applicable fire codes and standards. Our fire protection staff routinely review and inspect projects for compliance with fire and life safety regulations.

Our Fire Plans Examiners and Inspectors have extensive experience in the use and application of the following model codes, standards, and regulations:
▪ California Fire Code (CFC) and California Building Code (CBC), with local amendments and regulations. ▪ Adopted National Fire Protection Standards
▪ California Health and Safety Code
▪ Appropriate listings (CSFM, U.L., etc.) for common systems and materials

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▪ Fire Department Standards
▪ Code referenced National Fire Protection Reference Standards ▪ Municipal, State or Federal regulations enforced by local Fire Agencies BPR’s staff is active with California Fire Prevention Officer’s Association, as well as local chapters of International Code Council Building Officials Organizations throughout the State of California.

Electronic Plan Review
BPR Consulting Group is experienced with the City of South Lake Tahoe’s Google Drive-based electronic document transfer system and proposes to work with the City and use this system as requested. We do, however, maintain an efficient ShareFile-based, electronic document, submittal system for receiving and sending large electronic document files.

We will establish a unique distribution email address to which the City can send notifications and correspondence.

We will review electronic submittals utilizing Bluebeam, and can easily supplement our comment lists with snapshots of redlines to facilitate the plan review process and efficiently communicate our comments, where necessary.

Final electronic documents will be stamped in Bluebeam, flattened, and returned to the City via the Google Drive link or our ShareFile portal.

Plan Review Completion Timeframes
We complete all plan reviews in a timely manner and within time-frame guidelines established by the City. As noted in the RFP, we will meet or exceed the City’s timeframe to return a list of comments to the City and/or approval notification within fourteen (14) business days on the first review and maximum ten (10) business days on subsequent reviews. All plan check comments are subject to approval by the City and all requested revisions must be completed within twenty-four 24 hours after quality assurance review by the City. In the event the review is completed and returned to the City delinquent one (1) to five (5) days in excess of the due date, a 10% reduction in cost to the City shall be provided. If the review is completed and returned to the City delinquent six (6) to ten (10) days in excess of the due date, a 20% reduction in cost to the City shall be provided.

If the response time exceeds ten (10) days in excess of the due date, the plan review shall be completed at no cost to the City.

Communicating Plan Review Results
Plan review comments, when necessary, will be typewritten into the City’s Excel-based comment list format.

The comments will refer to specific details, drawing or supporting document, and will reference applicable code sections. BPR will provide a clear, concise, and thorough plan review letter itemized by specific discipline such as life safety, accessibility, structural, plumbing, mechanical, etc., that can be efficiently utilized by clients, designers, contractors, and owners to understand the noted deficiency and make necessary corrections to the project documents. At the completion of each plan review cycle, BPR Consulting Group will return a copy of the plan review comment letter to the Building Official for review. BPR’s staff will not contact the designer directly unless directed by the Building Official. When necessary, in order to facilitate plan review approval, we will

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participate in meetings with City staff to discuss possible code compliant solutions to challenging design issues.

BPR staff shall be available for teleconferences at the request of the City and shall be available within one business day to respond to questions from the City that may be generated during the plan review process.

Upon completion of the plan review process, we will return completed plan review documents, in either hard copy or electronic format as required, bearing BPR’s plan review stamps and ready for final approval and permit issuance. If requested our staff, will update the City’s permit tracking system and coordinate with other City departments to ensure all applicable entities have approved the project for permit issuance. Our final transmittal will indicate any deferred submittals, special inspection forms, etc. to be submitted to the Building Department during construction. BPR’s staff will also communicate all data as required to issue a Certificate of Occupancy as specified in CBC 111.1. on a form provided by the Building Department. Recommendation of approval will not be issued to the Building Official until all code compliance issues have been resolved and all building code issuance requirements have been satisfied.

Code Interpretations
We understand that all code interpretations are subject to final review and approval by the Building Official.

BPR Consulting Group’s engineers and plans examiners will provide unbiased recommendations, code research, and background information to assist the Building Official to make an informed code compliant determination. We further understand that all plan review comments are subject to review and approval by the Building Department.

Customer Service | Responsiveness
BPR Consulting Group’s staff is always available and willing to discuss plan review issues for projects that we have reviewed with Building Department staff, applicants, designers and contractors via in-person or electronic meetings, telephone, or e-mail as required to resolve plan review related issues. We maintain Microsoft Teams, Zoom and GoTo Meeting accounts in order to foster efficient communication with project proponents who may be located outside the South Lake Tahoe area. Voice mails, e-mails will be responded to the same day they are received if possible, always within 24 hours.

When we are notified that a plan review project has been assigned to us, BPR’s staff will acknowledge the notice immediately, always within 24 hours. BPR’s staff will be available within one business day to respond to questions from the Building Official or inspection staff which may be generated during field inspections of projects which were reviewed by BPR staff.

Permit Technician Services
Permit technician services are crucial to the success of the project’s permit processing. The ability to properly route plans to various plans examiners for review, track submittals, track approvals, database management and issuance of final documents are all critical to the success of your project. We understand that the ability to maintain a smooth flow of permit documents between the City and consultant staff and maintain accurate and up-to-date records, are key elements to furnishing first-rate, efficient success of the project.

Our Permit Technicians will provide information about plan review status, will be organized and have the ability to maintain filing systems necessary for tracking the permits, plan check progress, approved project documents, deferred approvals and any other records or information important to the efficient permitting of your project.

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SECTION E

PROJECT BUDGET
For complete building department plan review services as outlined in our proposal we propose a total fee of $42,800.00 for all plan review services to be paid as noted in the table below:

Item
No.

Item Description Qty. Unit
of
Meas.

Unit Price Item Bid
Total
Deliverables
Plan Review and Permitting Services – Recreation and Aquatics Center 1 Initial Plan Review
and Comments 1 LS $21,800.00 $21,800.00 Plan Review Comments 2 Second Iteration
Plan Review and
Comments
1 LS $8,600.00 $8,600.00 Plan Review Comments
3 Third Iteration
Plan Review and
Comments (if
required)
1 LS $3,800.00 $3,800.00 Plan Review Comments
4 Final Plan Review,
Approvals 1 LS $2,400.00 $2,400.00 Final Stamped Documents 5 Deferred
Submittals 1 LS $6,200.00 $6,200.00 Plan Review Comments / Final Stamped Documents Our proposed fixed fee unit price for plan review services for Items 1, 2, 3 and 4 will be billed at the completion of the identified plan review phase. We propose that plan review services for Item 5, deferred submittals, be bill monthly on an hourly time and materials basis using the Schedule of Hourly Billing Rates included below with a not-to exceed budget of $6,200 as shown in the table above.

Additional services not included within our proposed scope of services will be billed monthly on an hourly basis using the Schedule of Hourly Billing Rates included below. Additional services will include the following:
▪ Review of major design changes or revisions to project documents during the plan review process. ▪ Review of changes or revisions to drawings after BPR Consulting Group has approved the documents for construction.
▪ Meeting attendance at the City’s office, job site, or at the design team’s offices. ▪ Review of construction phase plan changes including revisions to approved plans, review of construction related repairs, RFI’s and change orders.

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Proposed Hourly Rates for Personnel
Hourly rates for personnel designated in the RFP are shown below:

Schedule of Hourly Billing Rates
Staff Title Hourly Rate
Bill Rodgers, SE Project Manager / Sr. Struct. Engr $145 Roger Peterson, SE Plan Review Mgr. / Sr. Struct. Engr/ $140 Ron Beehler, CBO, SE Sr. Structural Engineer $140
Dave Castillo, ME, FPE Mechanical Engr. / Fire Protection Engr. $135 Jerome Schreiber, EE, ICC Electrical Engineer $135
Rick Maddox, ICC Electrical Plans Examiner $105
Andrew Burke, CASp, ICC ICC / CASp Plans Examiner $105
Mark Meyers, CBO, ICC ICC Plans Examiner $105
Mark Berg, ICC, Master Code Prof. ICC Plans Examiner $105 Dan Garcia, PE, REA, CPP Sr. Civil Engineer $135
Rick Walters, CASp, ICC, CBO, LEED ICC / CASp Plans Examiner $105 Stacy Barker Permit Technician / Admin. Support $70
Overhead: Overhead costs are included in the fees and rates shown in the tables above.

Incidental Costs: Incidental costs are included in the fees and rates in the tables above.

Shipping: There is no charge for shipping.

Travel for Meetings: There will be no mileage charges for BPR staff to attend meetings at the City of South Lake Tahoe.

Penalty for Delinquent Plan Reviews
BPR understands and agrees to the penalties assessed by the City due to delinquent plan reviews. The penalties for delinquent plan reviews are as follows:

Number of Days Project is Delinquent Reduction of Fee
One (1) to five (5) Days 10%
Six (6) to ten (10 Days 20%
In excess of ten (10) days 100%

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SECTION F

DESCRIPTION OF RECENT PROJECTS / REFERENCES
Below you will find a sampling of completed projects similar in nature followed by client references. Additional project profiles as well references can be provided upon request.

Project Experience
BPR Consulting Group’s staff have many years of experience providing plan review for all types of projects ranging from small, simple, tenant-improvement projects to commercial, industrial, mid and high-rise building projects. We review all submitted project documents as needed to verify building code compliance. We have the ability to assign plans examiners with the same qualifications and professional licenses as required for project designers which allows efficient professional communication of plan review related issues. We believe this approach affords a minimum number of plan review cycles allowing projects to move to construction without unnecessary plan review related delays.

The following is a small sampling of projects, which are similar in nature to the City of South Lake Tahoe Recreation and Aquatics Center Project, for which BPR’s staff have provided plan review services.

Great Wolf Lodge ꞁ MANTECA, CA
BPR Consulting Group’s staff provided full plan review
services for the new Great Wolf Lodge in Manteca. This is the first water park to return to the region since the
Manteca Waterslides closed in 2004. The Great Wolf
Lodge has unique construction features including a
510,000 SF hotel, 100,000 SF indoor water park, an
extensive water slide complex, a family entertainment
center, restaurant, food court, meeting rooms and
banquet rooms. BPR’s staff provided project
management for the project on behalf of the City of
Manteca’s Building Department. This complex project
required flexibility and a solid working relationship with the designer team and contactors. Occupancy Types include R-1, A-2, A-3, B, M, F-1, S-1, S-2, with Type I-B Construction. Construction of the Great Wolf Lodge was completed in 2020.

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Hollywood Park Aquatic Centerꞁ CLARK COUNTY, NV
BPR Consulting Group’s staff provide a constructability/plan review of the Hollywood Park Aquatic Center Project which consisted of a very in-depth review of all building disciplines on behalf of the project owner, the County of Clark. The drawings, specifications and calculations were thoroughly reviewed for consistency, coordination with other disciplines and code compliance. The Hollywood Park Aquatic Center project consists of a 13,596 SF indoor pool structure and 16,246 SF of support facilities, which includes locker rooms, mechanical rooms, storage rooms, office space, lobby, reception area, concessions and other associated facilities. Also included in the project is an outdoor pool and water park facility that consists of water slide structures. The new building structure is a one-story structure with a Group A4 occupancy classification and Type II B construction. The indoor pool structure is constructed of structural steel framing with long-span steel roof trusses supported by wide-flange perimeter beams and steel columns. The lateral force resisting system for the indoor pool structure consists of conventional braced frames. The support facility is constructed of concrete masonry units, (CMU), bearing walls supporting steel open-webbed roof joists and wide flange beams where required. The lateral force resisting system for the support facility is CMU shear walls. The roof system for all buildings consists of corrugated steel roofing covered with built-up roofing. The foundation system for the project consists of conventional continuous and isolated pad footings supporting the steel columns and CMU bearing walls. The estimated construction cost for this project was approximately $14,000,000.00.

Yogi Bear’s Jellystone Water Park ꞁ COUNTY OF SAN JOAQUIN, CA BPR’s staff provided complete plan review services for Yogi Bear Jellystone Water Park, a newly constructed water park in San Joaquin County consisting of a lazy river, play pool, multi-level play structure and supporting facilities. The project consists of Type VB construction and Occupancy
Groups A-5 and S-1.

The lazy river consists of a reinforced concrete/gunite structure having a depth of approximately 3.5 feet, a length of 450 lineal feet and is supported on a helical pier
foundation system. The play pool is a 6,253 SF reinforced concrete/gunite play pool with an average depth of 6 inches and supported on a helical pier foundation system. The play structure consists of new multi-level play structures with water slides. Supporting structures include a new modular restroom building, a new modular shower building, a new 1,200 SF pump house consisting of a concrete block building with wood framed roof structure supported on a helical pier foundation system and an elevated 220 SF steel and wood framed electrical equipment room with stair structure as well as miscellaneous water park components including an ADA lift, permanently installed play features, sumps, plumbing and electrical equipment, site lighting, fencing, ramps and accessibility surface features.

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Four Seasons Resort & Residences ꞁ CALISTOGA, CA
BPR Consulting Group’s staff provided plan review
services for the Four Seasons Resort & Residences
project which consists of a 1 story 57,595 SF Lodge with Type 1-A construction at the podium, with Type III-B
Construction above the podium level. The lodge
consists of a reinforced concrete podium structure with one- and two-story steel framed structures above the
podium. The hotel portion of the project consists of
twelve two-story and four one-story villas which
provides approximately 80,761 SF of hotel
accommodations spread out over 16 separate Villas.

Included in the resort project are two outdoor pools with large pool decks with two one-story pool buildings which house restrooms/showers and an outdoor bar & grill with a total square footage of 3,071 SF, both with Type V-B Construction. At the south end of the property 20 one and two-story single-family residences were constructed with square footages ranging from 2605 to 5807 SF with 440 SF detached garages. The projects are Type VB construction with R-3 and U occupancies. Also included in the project is several miscellaneous service and equipment buildings.

The Four Seasons Resort and Residences project consists of multiple buildings spread throughout the site in a campus type atmosphere. The lower level of the Lodge Building contains an underground parking garage, back of house spaces including mechanical and electrical rooms, an employee locker room and restrooms. Also included in the lower level of the Lodge is a winery, commercial kitchen, wine storage area, private dining areas and support spaces. Due to the topography of the site the lower level spaces have access at grade include a loading area, an outdoor mechanical yard, compactor room, event spaces, meeting rooms, a wine tasting room and a general store. Located on top of the podium structure is the arrival / drop-off auto court with a landscape plaza and entries / walkways to the various buildings located on top of the podium structure. The buildings located on the podium structure include the Hotel Lobby/Check-in Building, a two-story spa building, a fitness building with back of house offices and a restaurant building with an outdoor dining plaza.

InShape Health Club ꞁ NAPA, CA
BPR Consulting Group’s staff
provided complete plan review
services for this newly
constructed 34,569 SF health
club. This state-of-the-art
health club facility is
comprised of a new two level
fully sprinklered building of
Type lll-B construction with A3 Occupancy. The facility contains both indoor and outdoor lap pools, a exercise equipment area, open workout studios, restroom and locker rooms. Plans were reviewed to verify compliance with the California Building Standards Code.

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References
BPR’s Principals have worked very hard for over 20 years providing top quality, timely, and efficient building safety services developing reputations of providing services in a professional, courteous manner, always in our Client’s best interests by honoring our commitment to provide timely superior services. We believe our best advertisement is references from current and previous clients and we encourage you to contact our client references. Following are three clients references from agencies of similar population size to the City of South Lake Tahoe:

Brad Wungluck, Chief Building Official
City of Manteca, Community Development Dept., Building Safety 1215 W. Center Street, Suite 201
Manteca, CA 95337
Ph: (209) 456-8562
Email: [email protected]
Mr. Jim Mangino, Building Official
City of Roseville, Development Services Dept., Building Division 311 Vernon Street
Roseville, CA 95678
Ph: (916) 774-5332
Email: [email protected]
Scott Zangrando, PE, Building Official
City of Folsom, Community Development Dept., Building Services 50 Natoma Street
Folsom, CA 95630
Ph: (916) 461-6220
Email: [email protected]

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APPENDIX A

PROPOSED STAFF RESUMES
Please see the following pages for resumes of the proposed staff:

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EDUCATION
 BS, Civil Engineering, California State
University, Sacramento

PROFESSIONAL LICENSES AND

CERTIFICATIONS
 CA Structural Engineer SE-4198
 CA Civil Engineer CE-50673
 NV Structural Engineer SE-18427
 NV Civil Engineer CE-18427

PROFESSIONAL AFFILIATIONS
 Structural Engineers Association,
Northern California (SEAONC)

BILL RODGERS, SE
PRINCIPAL-IN-CHARGE | PROJECT MANAGER
Bill has more than 30 years of experience in the field of structural engineering, including more than 20 years of experience as a plan review engineer. His wealth of experience includes a varied and vast list of projects throughout California and Nevada. Bill is in demand for handson work within jurisdictions due to his great success in blending excellent engineering skills with responsive customer service.

PROFESSIONAL HISTORY
Principal Structural Engineer | BPR Consulting Group | 2021 - Present
Bill directs client plan review on behalf of BPR Consulting Group providing efficient services on behalf of multiple municipal clients.

Senior Structural Engineer | Plans Examiner | Interwest Consulting Group | 2006 – 2021
Bill performed structural plan review for commercial and residential construction for municipalities for various state and local agencies throughout California and Nevada. In addition to providing structural plan review services, he was responsible for the production and performance of Interwest offices, including maintaining client relationships. Bill’s duties also included performing structural plan reviews for industrial, commercial, and residential projects.

Senior Structural Engineer | LP2A / Bureau Veritas | 2001 - 2006 Bill performed structural plan review for commercial and residential construction for municipalities for various state and local agencies throughout California and Nevada Structural Engineer| Associate | DES Architects + Engineers | 1995 – 2001 Bill was responsible for the structural design of many projects throughout the Bay Area, including Pacific Shores Center in Redwood City, Moffett Corners in Sunnyvale, Carlmont High School in Belmont, and many other projects. Additionally, Bill oversaw the structural department of this architecture and engineering firm, and was responsible for staff development and work quality.

PROJECT EXPERIENCE
Project Manager/Structural Engineer | Judicial Council of California | State of California | 2010 – 2021
Bill provided project management and structural plan review services for new court buildings and court building upgrades throughout California. Most recently he provided services for upgrades to the Sonora courthouse, the new courthouse in Modesto and the new eighteen-story high-rise Sacramento Criminal Courthouse.
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Bill Rodgers, SE – Principal / Project Manager
BPR
Project Manager/Structural Engineer | Division of State Architect | State of California | 2016 – 2021
Bill provided project management and structural plan review services for new school buildings and school upgrades throughout California. Recent projects include Westmore Oaks Elementary School, Santa Maria High School and El Camino College District, New Behavioral Health and Social Science Building.

Project Manager/Structural Engineer | University of California, Merced | 2020 Campus Expansion | 2017 – 2021
Bill ensured all plan reviews were completed within the agreed upon timeframes by leading weekly conference calls with the plan review and onsite team and regularly visiting the project site. Additionally, Bill provided structural plan review services for this expansive project.

Project Manager/Structural Engineer | City of Berkeley | Berkeley, CA | 2008 – 2021 Bill ensured all plan review services for the City of Berkeley were accurate and completed in a timely manner.

Project Manager/Structural Engineer | Downtown Commons Tower | Sacramento, CA | 2016 – 2019
Bill served as the project manager for the plan review of this new 634,357 gross SF, 16-story, mixed-use tower located adjacent to the new Sacramento Kings Arena. The tower included office space for the team and area management, a 250-room hotel, 44-residential units and below grade parking. 120
BPR

EDUCATION
 BS, Civil Engineering, University of
Wyoming

PROFESSIONAL LICENSE
& CERTIFICATIONS
 CA Structural Engineer SE-3846
 CA Civil Engineer CE-46096
 ID Structural Engineer SE-8225
 ID Civil Engineer CE-8225
PROFESSIONAL AFFILIATIONS:
 Structural Engineers Association of
Northern California (SEAONC)

ROGER PETERSON, SE
PRINCIPAL | PLAN REVIEW MANAGER
With more than 34 years of experience in structural design and plan review, Roger brings considerable depth and knowledge to any project. Roger is a California Registered Structural and Civil Engineer who has designed and provided plan review services for multi-story steel and concrete-framed buildings, as well as one-story structures utilizing steel, concrete, timber, and masonry framing systems. His design experience includes schools, commercial and industrial projects, micro-chip production facilities, power plant installations and multi-family residential projects. Roger's expertise contributes to the success and safety of all projects.

PROFESSIONAL HISTORY
Principal | Structural Engineer | BPR Consulting Group | 2021 - Present
Roger directs client plan review on behalf of BPR Consulting Group providing efficient services on behalf of multiple municipal clients.

Senior Structural Engineer | Project Manager | Interwest Consulting Group | 2006 – 2021
Roger provided management for several of Interwest’s offices and special projects as well as performed structural plan review for commercial and residential construction for municipalities for various state and local agencies throughout California. In addition to providing structural plan review services, Roger was responsible for the production and performance of Interwest offices, including maintaining client relationships. His duties also included performing structural plan reviews for industrial, commercial, and residential projects.

Senior Structural Engineer | Plans Examiner | Branch Manager LP2A | Bureau Veritas | CA | 1999 - 2006
Roger served as branch manager and lead structural plan reviewer for the Sacramento Area branch office. He was responsible for the production and performance of office including maintaining client relationships. His duties included performing structural plan reviews for industrial, commercial and residential projects.

Project Engineer | Power Engineers, Inc. | 1999
Roger was a project design engineer for commercial and industrial-type projects. He provided structural design and construction administration services.

Project Engineer | Office Manager | R2H Engineering, Inc. | 1998 - 1999 Roger was the office manager and project design engineer responsible for the structural design of commercial projects.

Project Engineer | Rutherford & Chekene | 1995 - 1998
Roger was responsible for providing design and detailing for commercial and industrial type projects, including numerous projects in the micro-chip industry.
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Roger Peterson, SE – Principal / Plan Review Manager
BPR
Design Engineer | Project Engineer | DES Engineers & Architects | 1997 - 1995 Roger provided engineering design and detailing for commercial, institutional, corporate and residential building projects using wood, steel, concrete and masonry building materials.

PROJECT EXPERIENCE
Project Manager | Structural Engineer | Hollywood Park | Inglewood, CA | 2018 – 2021 Roger provided plan review services for this new, mixed-use development which included retail and office space with associated parking encompassing 28.5 acres.

Project Manager | Structural Engineer | Nasa Ames Research Center | Moffett Field, CA | 2018 Roger provided structural plan review and project management of this 1.2 million square-foot development comprised of office, research, and development space.

Project Manager | Structural Engineer | Monterey Park Hotel & Residence | Monterey Park, CA | 2017 – 2021
Roger provided plan review services and project management for this new, mixed-use hotel, condominium, and restaurant podium type building.

Project Manager |Structural Engineer | Hatchet Ridge Wind Farm | Shasta County, CA | 2009 - 2010
Roger provided project management, structural plan review and field inspections for this 101.2 MW power generating facility that consists of 44 – 2.3 MW wind turbines constructed along 9 miles of the ridge line on Hatchet Ridge near Burney, CA.
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EDUCATION
 Graduate Coursework in Structural &
Geotechnical Engineering, California
State University, Sacramento
 BS, Civil Engineering, California State
University, Chico
 AA, Physical Science, Butte College,
Oroville, CA

PROFESSIONAL LICENSE &

CERTIFICATIONS
 CA Structural Engineer SE-3632
 CA Civil Engineer CE-39404
 NV Structural Engineer
SE-019992
 NV Civil Engineer CE-019992
 National Earthquake Hazard
Reduction Program Training
 CA Construction Law Training
International Code Council - 801789
 ICC Certified Building Official
 ICC Building Code Specialist
 ICC Building Plans Examiner
 ICC Building Inspector

PROFESSIONAL AFFILIATIONS
 San Joaquin ICC Chapter of Building
Officials – Past President
 Napa Solano ICC Chapter – Past
President
 Sacramento Valley Association of
Building Officials – Multiple Term
Board of Directors Member
 CALBO Building and Fire Advisory
Committee – Appointed Member
 CALBO Structural Committee –
Appointed Member

RON BEEHLER, SE, CBO
PRINCIPAL | SENIOR STRUCTURAL ENGINEER
Ron utilizes experience gained through more than 35 years of hands-on experience performing life safety, accessibility, and structural plan reviews to successfully manage building departments, building department services and high-profile building projects on behalf of public agencies throughout California. His experience includes establishing and coordinating on-site building department services for large, multi-building projects and unique, fast-paced development projects. Ron has served as Chief Building Official for multiple California public agencies including interim assignments. He has also provided building department assessments on behalf of municipal clients to identify inefficiencies and implement best practice improvements.

Licensed as a Civil and Structural Engineer in California and Nevada, certified by the International Code Council as a Building Official, Code Specialist, Plans Examiner and Building Inspector, Ron is uniquely qualified to evaluate and manage all building department services. His background includes the position of Chief Building Official with the City of Sacramento directing a staff of 120 engineers, plan reviewers and building inspectors, Chief of Engineering Design and Construction for the California National Guard and Senior Structural Engineer with the Office of Statewide Health Planning and Development (OSHPD).

Ron is dedicated to maintaining his knowledge of California building codes, laws and regulations related to building department operations. He frequently lectures and presents classes on technical topics on behalf of professional organizations including CALBO and multiple International Code Council Chapters throughout California and other western states.

PROFESSIONAL HISTORY
Principal | Director of Operations | BPR Consulting Group | 2021 - Present
Ron manages client plan review and inspection services on behalf of BPR Consulting Group providing efficient services on behalf of multiple municipal clients.

Director, Building Safety Services | Interwest Consulting Group | 2006 – 2021
Ron provided direct oversight of all Building Safety Services including coordination of all plan review and building inspection services, ensuring timely and responsive services. He worked with building officials for fullservice clients to insure timely and efficient services. Ron also managed and provided direct oversight of plan review and inspection services for large, complicated and fast-paced projects on behalf of public agency clients.

Chief Building Official | City of Sacramento | 2003 – 2006 Ron planned, directed, and managed activities for a 120-person building department with oversight responsibilities for construction inspections and plan review of 18,000 permitted projects annually. He planned, organized, 123
Ron Beehler, SE, CBO – Principal / Director of Operations BPR
administered, and evaluated staff work. Other duties included report writing and presentations to community groups, city council and professional organizations, and planning and administering a budget of $13.6 million.

Supervising Engineer | Building Inspection Division | City of Sacramento | 2002 – 2003 Ron supervised plan review, managed plan intake and public counter functions for two regional permit centers, trained and mentored staff, met with architects and engineers to resolve building code related issues, coordinated plan review for high profile projects, and worked with field inspection supervisors and inspectors.

Regional Compliance Officer, Senior Structural Engineer | CA State Office of Statewide Health Planning & Development | 1998 – 2002
Ron supervised regional hospital inspection program coordinating field inspection staff and approval of special inspection issues. He resolved complicated code related inspection issues, and reviewed plans, specifications, and structural calculations for healthcare facilities. Ron consulted with architects and engineers to resolve complex code interpretation issues. He researched and investigated structural adequacy of building materials and manufactured products, and verified proper loads, forces, and materials for the design of buildings and equipment anchorage.

Chief of Facilities Engineering | California National Guard | 1991 – 1998 Ron supervised and planned work for engineering design and project inspection staff, developed scope and budgets for projects, directed preparation of plans from preliminary design through working drawings, coordinated and approved project specifications and cost estimates, negotiated and approved project changes, coordinated inspection activities, resolved inspection disputes, represented National Guard/Military Department at public meetings, conducted plan review for projects designed by consultants, and presented design concepts and final designs.

Associate Structural Engineer | CA State Office of Statewide Health Planning & Development | 1987 – 1991
Ron reviewed construction plans and specifications for new hospitals and skilled nursing facilities for California Building Code and UBC requirements, met with architects and engineers to resolve plan review issues, reviewed field changes, investigated, and resolved construction conflicts and other administrative duties.

Associate Engineer Architect | Sacramento County Building Department | 1983 – 1987 Ron reviewed construction plans and specifications, and structural calculations for building code compliance, reviewed plans for residential, multi-residential, commercial, and industrial structures, and met with designers to resolve code issues related to commercial and residential structures. 124
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EDUCATION
 BSME, California Polytechnic State
University, San Luis Obispo
 Credentialed Instructor, Los Rios
Community College District
Campuses: Cosumnes River College,
Folsom Lake College, & Sacramento
City College

PROFESSIONAL LICENSE
& CERTIFICATIONS
 CA Registered Mechanical Engineer,
31455
 CA Registered Fire Protection
Engineer, 2013
 Certificate Fire Protection
Engineering | University of California
Davis Extension
 Certificate in HVAC and Refrigeration
| University of California Davis
Extension
PROFESSIONAL AFFILIATIONS:
 American Society of Heating,
Refrigerating & Air Conditioning
Engineers
 American Society of Mechanical
Engineers
 National Fire Protection Association
 American Society of Plumbing
Engineers

DAVID CASTILLO, ME, FPE

MECHANICAL ENGINEER / FIRE PROTECTION ENGINEER
David brings more than 30 years of breadth, depth, and knowledge of mechanical engineering, design, and plan review to any project. A California licensed professional Mechanical Engineer and Fire Protection Engineer, his expertise encompasses HVAC, Plumbing, Medical Gases, and Fire Sprinklers.

David’s background includes mechanical engineering, design, and plan review on Central Treatment Centers, Substance Abuse Treatment Facilities, Inpatient Mental Health Clinics, and Inmate Housing Units for the Department of Corrections. He has engineered and designed Acute Care Hospitals, Skilled Nursing Facilities, Surgery Clinics, Psychiatric Hospitals, Pharmaceutical Plants, Industrial Plants, Educational Facilities, and Hi-Rise Commercial Buildings.

PROFESSIONAL HISTORY
Senior Plan Review Engineer | BPR Consulting Group |
2021 – Present
David performs mechanical engineering and fire protection engineering plan review services for BRP’s California clients.

Senior Plan Review Engineer | Interwest Consulting Group | 2012 - 2021
David performed mechanical engineering and fire protection engineering plan review services for Interwest’s California clients.

Senior Mechanical Engineer | State of California, OSHPD Group | 2001 - 2012
David performed plan checking of mechanical systems for hospitals, skilled nursing facilities, and surgery centers to ensure code compliance with the CBC, CMC, CPC and NFPA.

Vice President | Technical Engineering Group, Inc. | 2000 - 2001 David responsibilities included acquiring new clients, maintaining existing clients and preparing proposals. He performed heating and cooling load calculations, laid out mechanical designs for central plant systems, chilled water systems, heating hot water systems and variable air volume systems for hospitals, prisons, and educational facilities. David performed in-house plan check of all projects, and served as the Engineer of Record for all projects. He is knowledgeable of CMC, CPC, CBC, NFPA and OSHPD.

Project Manager / Lead Mechanical Engineer | Mazzetti & Associates | 1999 - 2000 David provided project management for all aspects of mechanical design on prisons, hospitals, pharmaceutical facilities, and office buildings. He was familiar with cGMP and all classes of clean rooms related to manufacturing facilities.
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Dave Castillo, ME, FPE – Mechanical Engineer / Fire Protection Engineer BPR
Project Manager / Lead Mechanical Engineer | Interface Engineering, Inc. / 1997 - 1999 David was the lead engineer for the Mechanical Division of a Mechanical/Electrical engineering firm. He initiated and implemented the writing of a Project Management Procedures Manual for companywide use. David performed heating and cooling load calculations, layout of mechanical designs for central plant systems, chilled water systems, heating hot water systems, variable air volume systems, and write specifications.

Mechanical Designer | Edward Rios & Associates | 1994 - 1997 David was responsible for all aspects of HVAC, process piping and plumbing design and drafting for a mechanical engineering firm. He performed heating and cooling load calculations using Trane Trace analysis software.

Mechanical Designer | The Spink Corporation | 1991 - 1994 David was responsible for all plumbing and process piping design and drafting for the Mechanical Division of a 115-person multidisciplinary engineering firm. Drafting was done using AutoCAD Release 11. David’s primary responsibilities included running HVAC loads using Trane “Load 600” analysis program, Title 24 compliance, and field work for remodel/rehabilitation projects.

Mechanical Designer / Estimator | Mark III Engineering Contractors | 1986 - 1991 David performed material takeoffs for plumbing and HVAC. He designed HVAC and plumbing for commercial projects. David priced out projects and submitted bids to general contractor. He also served as a project manager for field staff.
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EDUCATION
 BS, Electrical Engineering, California
Polytechnic University

PROFESSIONAL LICENSE
& CERTIFICATIONS
 CA Electrical Engineer 12290
 HI Electrical Engineer 13259
 International Association of
Electrical Inspectors – Electrical
Plans Examiner and Electrical
Inspector – 6027880
International Code Council (ICC)
 ICC CA Commercial Building
Inspector
 ICC CA Commercial Mechanical
Inspector
 ICC CA Commercial Plumbing
Inspector
 ICC CA Residential Mechanical
Inspector
 ICC CA Residential Plumbing
Inspector
 ICC Commercial Building Inspector
 ICC Mechanical Inspector
 ICC Plumbing Inspector
 ICC Plumbing Inspector UPC
PROFESSIONAL AFFILIATIONS:
 International Association of
Plumbing and Mechanical Officials
 International Association of
Electrical Inspectors
 IEEE

JEROME SCHREIBER, EE

ELECTRICAL ENGINEER
Jerome has more than 40 years of electrical industry experience. He is a licensed electrical engineer in California and Hawaii, and is certified by the International Association of Electrical Inspectors as an Electrical Plans Examiner and Electrical inspector. Jerome’s experience is wide and varied, having provided engineering services to the military, public utilities, private organizations and municipal agencies.

PROFESSIONAL HISTORY
Building Inspector | City of Glendale | 2013 -Present
Jerome has served as a Building Inspector for the City of Glendale since August 2013. His duties have included Building, Plumbing, Mechanical, & Electrical Inspections and Plans Examination.

Instructor | Long Beach City College | 2013 -Present
Since 2013, Jerome has served as an instructor in National Electrical Code for Industrial & Commercial Applications at Long Beach City College.

Senior Electrical Inspector | City of Vernon | 1987 -2013 Jerome was responsible for electrical plans examination and performing Building, Plumbing, Mechanical, & Electrical inspections and all electrical installation in the City and for the City municipal facilities.

Electrical Consultant | BSK Engineering | 1986 -1987
Jerome served as an Electrical Consultant for a private firm that provided design for factories, restaurants, computer rooms, car lots, and other such installations.

Distribution Engineer | Southern California Edison | 1983 -1986 Jerome provided service planning and customer coordination for this Southern California utility.

Interior Electrician | Air National Guard | 1978 -1980
Jerome provided electrician services for various installations as a member of the Air National Guard.

Automatic Flight Control Systems Specialist, Sergeant | US Air Force | 1973 -1977
As a Sergeant in the US Air Force, Jerome served as Shift Supervisor and was responsible for repair crew to facilitate maintenance on transient aircraft.
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EDUCATION
 Victor Valley College Inspection
Technology Certificate
 Pacesetter Schools Building
Inspections Certificate
 Gordon Copper Vocational
Technical School

PROFESSIONAL LICENSES AND

CERTIFICATIONS
ICC NO. 848507:
 ICC Building Inspector
 ICC Combination Inspector
 ICC Combination Inspector - Legacy
 ICC Electrical Inspector
 ICC Mechanical Inspector
 ICC Mechanical Inspector UMC
 ICC Plumbing Inspector
 ICC Plumbing Inspector UPC
 ICC Master Electrician (NV)
000-001221
 OSHA 10 & 30 Training
 ATC 20 Post Disaster Training

RICHARD MADDOX, ICC

ELECTRICAL PLANS EXAMINER
Richard brings over 25 years of experience in all aspects of plan review and building inspections. Richard provides accurate and complete electrical plan reviews of residential and commercial buildings. While working for Clark County, Richard represented his department for multiple years at all electrical industry events such as IAEI, IEEE, AGC, NEMA, ABC, SNHBA and IBEW. Richard maintains his electrical plan review and inspection skills by regularly participating in industry and code related training and attending electrical safety and electrical industry symposiums

PROFESSIONAL HISTORY
Electrical Plan Review  BPR Consulting Group  2021 –
Present
Richard provides electrical plan reviews for residential and commercial projects for compliance with the California Electrical Code,California Energy Code requirements as well as local codes and ordinances.

Building Inspector and Plans Examiner | Consulting Firm | 2013-2021
Provided electrical plan review and inspections for residential and commercial buildings for compliance with California Electrical Code and Energy Code requirements, local codes, policies, amendments, and ordinances.

Supervising Building Inspector, Electrical Specialist | Clark County, Nevada | 2003-2012
Supervised a staff of 15 inspectors. Assisted customers in addressing problems and concerns with compliance issues on code-related matters.

Assisted with plan checking for complex projects and conflict resolution.

Participated in budget planning, budget review and long-range planning.

Building Inspection Specialist | Clark County, Nevada | 2000-2003 Developed an education program for inspectors. Researched, authored and maintained the department’s electrical policies, procedures and inspection technical guidelines. Represented the department to the local utility on all electrical related issues. Represented the department at all electrical industry meetings such as IAEI, IEEE, AGC, NEMA, ABC, SNHBA and IBEW.

Senior Building Inspector | Clark County, Nevada | 1997-2000 Combination inspection of single family and commercial occupancies for code compliance. Maintained an inspection record in the field and office. Investigated complaints and issuance of enforcement actions. Assisted all customers in addressing problems and concerns on compliance issues on all code-related matters related to active permits.

Combination Inspector | Clark County, Nevada | 1995-1997 Combination inspection of single family and commercial occupancies for code compliance. Maintained an inspection record in the field and office. Investigated complaints and issuance of enforcement actions. 128
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EDUCATION
 Associates in Building Inspection
Technology, Butte Community
College
 Associates in Mathematics, Butte
Community College

CERTIFICATIONS
 Certified Access Specialist – CASp710
International Code Council, 8250398
 ICC Building Inspector
 ICC Building Plans Examiner
 ICC Permit Technician
 ICC Commercial Building Inspector
 ICC Residential Plans Examiner
 ICC Residential Combination
Inspector
ANDREW BURKE, CASp, ICC
CERTIFIED ACCESS SPECIALIST | PLANS EXAMINER
Andrew is a Certified Access Specialist and ICC certified Plans Examiner with more than 17 years of industry experience in plan review, inspection, administration and estimating. Andrew has extensive plan check experience in multi-story mixed use projects and provides in-depth review of accessibility issues to ensure compliance with all California building codes.

His CASp certification provides him the ability to ensure all aspects of accessibility have been achieved. His formal training in ICC codes, as well as on-the-job experience, helps him to provide thorough and accurate commercial and residential plan reviews and inspections. Andrew is an excellent asset to any building department both in the office and out in the field.

PROFESSIONAL HISTORY
Plans Examiner | Certified Access Specialist (CASp) | BPR Consulting Group | 2021 – Present
Provides life safety and accessibility plan review for residential and commercial projects including residential master plans, custom residential projects, commercial tenant improvement and remodel projects.

Plans Examiner | Certified Access Specialist (CASp) | Interwest Consulting Group|2013 – 2021
Provided life safety and accessibility plan reviews for residential and commercial projects including residential master plans, custom residential projects, commercial tenant improvement and remodel projects.

Building Department Intern | Town of Los Gatos | 2012
Andrew worked as an intern in various areas of a building department. Performed field inspections and worked behind the counter as a permit technician.

PROJECT EXPERIENCE
2020 Project Expansion | University of California, Merced | 2016 - 2021 Life Safety and Accessibility Plans Examiner | Andrew reviewed plans for the campus expansion for compliance California Building, Plumbing, Mechanical, Electrical Codes, Energy Standards, Fire Codes, Green Building Standards Code, and California Accessibility Standards; state and local building codes, policies, amendments, and ordinances.

Sac Republic Soccer Stadium | City of Sacramento | 2019 Accessibility Plans Examiner| Andrew provided plan review for this new 409,664 SF stadium to ensure compliance with applicable accessibility codes and standards.

North 40 | Town of Las Gatos | 2018 - 2019
Accessibility Plans Examiner| Andrew provided accessibility reviews for the new 211,773 SF mixed use building in the North 40 development consisting of residential, parking garage, community room and commercial. 129
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EDUCATION
 BS, Business and General
Management, San Francisco State
University
 AA, Business Administration, College
of San Mateo
 Coursework, Electrical Engineering
California Polytechnic State
University, San Luis Obispo

CERTIFICATIONS
International Code Council 8005399
 ICC Certified Building Official
 ICC Building Code Specialist
 ICC Plumbing Inspector UPC
 ICC Building Inspector
 ICC Building Plans Examiner
 ICC Plumbing Inspector

MARK MEYERS, CBO, ICC

PLANS EXAMINER
For 25 years, Mark served as a Building Official, Deputy Building Official, Building Inspector, Plans Examiner and Permit Coordinator for the City and County of Madera and the City of Clovis. He has implemented permit tracking software for multiple jurisdictions, prepared operating budgets and managed all facets of building department activities. He currently serves as an Inspection Manager, supervising inspection and clerical staff, for the UC Merced 2020 Project, helping to design and implement the inspection program to fit the University’s evolving needs.

PROFESSIONAL HISTORY
Building OfficialProject Manager  BPR Consulting Group  2021 – Present
Mark provides Building Official services for several Cities and Counties throughout California. In addition, Mark provides supervision for inspection staff and clerical staff for the Cities and Counties where he works. Marks responsibilities also includes meeting with clients to insure that expectations are being met and maintaining client relationships.

Inspection Manager  Consultant  2016 – 2021
Mark supervised inspection staff and clerical staff for the UC Merced 2020 Project, working with client staff for the design and implementation of the inspection program to fit the changing needs of UC Merced.

Building Official City of Clovis2008 – 2015
Mark supervised 9 staff and was responsible for all building inspections. His duties included supervision and training of office staff and implementing new training programs for building inspectors. Mark designed and implemented a new computerized permit tracking and issuance program for the Planning and Development Services Department.

This system included complete integration with the City’s well-developed GIS systems. All permit processing was done manually before new permit tracking system was implemented. The program interfaces with the Tax Collector and Assessor’s Office. Mark formulated a million-dollar budget and presented it annually. He worked regularly with the Fire, Planning, and Engineering Departments.

Deputy Building Official City of Clovis  2006 – 2008
Mark supervised 14 staff responsible for building inspection processes and building permit fee revision. He trained office staff and implemented new training programs for building inspectors. Mark designed and implemented new computerized permit fees to better comply with state laws and to track time for each inspection type.

Permit Coordinator County of Madera  2000 – 2006
Mark was responsible for all building inspection processes and coordinating building permit issuance. He performed all the duties of a Building Official, and supervised and trained a staff of 20 employees, as well as implementing new training programs for building inspectors. Mark designed and implemented a new computerized permit tracking and issuance program for the Resource Management Agency. Mark coordinated and supervised the remodel of a 37,000 square foot retail building into an office complex for the Resource Management Agency and moved four 130
Mark Meyers, CBO, ICC – Plans Examiner
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departments into one building. Mark’s duties allowed him to work regularly with the Environmental Health, Fire, Planning, Engineering and General Services, Public Works, Roads and Transportation Departments.

Building Inspector  Plans Examiner  Acting Chief Building Official  City of Madera | 1991 – 2000
As a building inspector, Mark inspected residential and commercial buildings, and was responsible for enforcing all building codes per State and local codes. As a plans examiner, Mark regularly worked with the planning department. He formulated the budget for the Building Department and regularly presented staff reports to the City Council. He also did preliminary work on designing a computerized tracking program for the issuance of permits for the Building Department. Mark was eventually designated Acting Chief Building Official.

PROJECT EXPERIENCE
2020 Project Expansion  University of California, Merced  2016 - Present Inspection Manager | Mark supervised inspection staff and clerical staff for the UC Merced 2020 Project, working with client staff for the design and implementation of the inspection program to fit the changing needs of UC Merced.

Table Mountain RancheriaFriant, CA  2018 – Present
Building Official | Mark served as the Building Official for the Table Mountain Casino and Hotel Expansion providing guidance to the Tribe for code alternatives and manages the inspection and plan review team for the project. 131
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EDUCATION
 BS, Public Administration, Minor in
English, California Baptist University
 AA, Construction Technology,
Riverside Community College
 AA, Physical Education, Riverside
City College

PROFESSIONAL LICENSES AND

CERTIFICATIONS
ICC NO. 859362:
 Master Code Professional
 Electrical Inspector
 Certified Fire Code Official
 Certified Building Official
 Plumbing Inspector UPC
 Mechanical Inspector UMC
 Fire Plans Examiner
 Building Code Official
 Combination Inspector – Legacy
 Fire Inspector I
 Fire Inspector II
 Building Inspector
 Residential Combination Inspector
 Building Plans Examiner
 Combination Dwelling Inspector –
Uniform Codes
 Building Code Specialist
 Fire Code Specialist
 Residential Energy Inspector/Plans
Examiner
 Accessibility Inspector/Plans
Examiner

MARK BERG, CBO, ICC
CERTIFIED BUILDING OFFICIAL | PLANS EXAMINER | BUILDING INSPECTOR | MASTER CODE PROFESSIONAL
Mark is an ICC Certified Building Official, Plans Examiner, Building Inspector, and Master Code Professional with experience performing life-safety, architectural, mechanical, plumbing, electrical, and structural reviews in residential, multi-family and commercial projects. Mark has successfully guided department staff with inspection and plan review of all phases of complex construction projects. He is experienced utilizing building department permit tracking software and managing all common building department responsibilities, including plan review, multi-discipline inspections, plan review and inspection scheduling, field supervision, regulatory compliance, code interpretation, and project acceptance. Mark also possesses exceptional skills in complaint resolution, problem solving, damage assessment and team building.

PROFESSIONAL HISTORY
Building Official, Life Safety Plans Examiner | BPR
Consulting Group | 2021-Present
Performing comprehensive plan review and inspection services for client agencies. Reviews residential and non-residential plans for compliance with California Building, Life Safety, Fire, Plumbing, Mechanical, Electrical Codes, Energy and Green Standards, local building codes, policies, amendments, and ordinances.

Building Official, Life Safety Plans Examiner | Consulting Firm | 2017-2021
Performed comprehensive plan review and inspection services for residential and commercial projects for client agencies. Projects included residential, multi-family residential, commercial, and industrial projects consisting of tenant improvements and new buildings.

Building Official | City of Redlands | 2015-2017
Supervised staff coordination with cities, agencies and the public on various Technical or legal aspects of programs. Performed the most complex and difficult plan checks for both building and fire life safety. Reviewed the new and existing codes and regulations and recommended revision to current ordinances, policies, and inspection methods to meet new requirements.

Building Inspection Supervisor | City of Rancho Cucamonga | 2010-2015 Supervised and trained building inspection staff, developed inspection related policies and guidelines for the department, conflict resolution and code interpretations.

Building Official | City of Norco | 2006-2011
Supervised staff coordination with cities, agencies and the public on various technical or legal aspects of programs.

Performed the most complex and difficult plan checks for both building and fire life safety. Reviewed the new and 132
MARK BERG, CBO, ICC – Building Official / Plans Examiner / Building Inspector / Master Code Professional
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existing codes and regulations and recommended revision to current ordinances, policies, and inspection methods to meet new requirements. Investigated violations of building construction codes and determined necessity for issuance of legal complaints.

Building Division Manager | County of Riverside | 2001-2006 Handled difficult public relations problems, directs investigations of complaint or problems, and recommends resolutions. Assisted in arranging and conducting classroom and on-the-job training sessions for the technical personnel and counter staff. Supervised the plan examination process, inspections, documentation activities and the development process.

Plans Examiner-Sr. Building Inspector | City of Temecula | 1991-2001 Oversee the plan examination process, inspections, documentation activities and the development review process.

Provided code interpretations and developed technical documents. Performed the most complex building code compliance plan reviews.

PROFESSIONAL AFFILIATIONS
 CALBO – Damage Assessment Committee, State Building Codes Committee  CACEO – California Association of Code Enforcement Officers  CEC – California Energy Commission
 ICC – Administrative Committee
 NFPA –National Fire Prevention Association, Building Systems Committee  IAPMO – Code Interpretation Committees for UPC, UMC
 JAEI – Journal of Ancient Egyptian Interconnections
 City of Riverside Parks, Recreation, and Community Services Commission 133
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EDUCATION
 BS, Civil Engineering, California State
University, Long Beach
 MS, Public Administration,
California State University, Long
Beach

PROFESSIONAL LICENSE
& CERTIFICATIONS
 CA Civil Engineer CE-45710
 Registered Environmental Assessor
5640
 Certified Permitting Professional
D11308, SCAQMD

DANIEL GARCIA, PE, REA, CPP

SENIOR CIVIL ENGINEER
Dan is a licensed civil engineer with approximately 38 years of public works engineering and project management experience. He has served in senior and executive management public works positions with the cities of Maywood, Costa Mesa, Norwalk, El Segundo, Solvang, Culver City and Novato. Daniel brings to each project experience and expertise in the areas of Capital Improvement Program management, Private Development, Grading, Parks and Land Use, Water Resources and Transportation Planning.

PROFESSIONAL HISTORY
Senior Civil Engineer | BPR Consulting Group | 2021 - Present Dan provides design and review services for numerous Public Works Departments in the Southern California Region.

Senior Civil Engineer | Project Manager | Consultant | 2014 – 2021
Dan provided project management project management, design services and reviews for numerous Public Works Departments. Dan managed numerous capital improvements, provided numerous site/grading reviews, reviewed numerous wastewater improvement projects and managed numerous street improvement projects. He served as a Public Works Director, City Engineer,and Project Manager for numerous Cities.

City Engineer | City of Norwalk | 2011 - 2014
Notable projects while serving as City Engineer include completing the design and right of way phase of the $22 million Firestone Bridge project and implementing $6 million in I-5 mitigation projects. He coordinated efforts with such agencies as the Metropolitan Transportation Authority (MTA), Caltrans, and Gateway Cities, U.S. Army Corps of Engineers, Southern California Edison and the County of Los Angeles.

Assistant City Engineer | City of El Segundo | 2007 - 2010 Completed the construction of the Douglas Street Gap Closure Project ($39 million) Implemented $1 million seismic retrofit of the City’s 3.1 MG Water Reservoir. Completed construction and audits for the Douglas Street Gap Closure

3.1 Million Gallon Water Reservoir Seismic Retrofit. Street Improvements, Waterline and Sewer Replacements (various locations). 118th Street Improvements – Included reconstruction of street and coordination with BNSF Railway and Metro for the replacement of deteriorated rail with concrete paneled rails.

Senior Civil Engineer | City of Culver City | 2005 - 2007 As manager of the Capital Improvement Program and Sewer Collection System, his role included the coordination of industrial waste, air quality management, assessment districts and recycled water. Coordinated the Amalgamated Sewer Agreement with the City of Los Angeles, this included making capital improvements to the telemetry system for meters detecting the flow in and out of Culver City. Managed the Sewer Assessment District – This included coordination with the Los Angeles County Assessor regarding changes in customer water billings and capital improvements. Analysis of the Braddock Sewer Pump Station Improvement which led to the overhaul of the Culver City Sewer Master Plan. Instrumental in Sewer Replacements & Street Improvements (various locations) Public Works Director / City Engineer | City of Solvang | 2004 Responsibilities included the implementation of the Capital Improvement Program and maintenance of streets, storm drains, private development, transit, sewer collection, sewer treatment, water distribution, wastewater 134
Dan Garcia, PE, REA, CPP –Senior Civil Engineer
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treatment, building maintenance and solid waste. Coordinated city issues with regional agencies such as the Santa Barbara County Association of Governments (SBCAG), the Public Works Coordination Council, the Sanitation Agencies Management Association (SAMA) and the Central Coast Water Agency (CCWA).Obtained approval from the State of California for a $10.2 million Revolving Fund Grant for water treatment on Well Number 3 in the Santa Ynez River. Reviewed private development including grading, paving, storm drain and sewer. Implemented the development of a new Skate Park. Street Improvements, Water and Sewer Replacements (various locations).

Obtained two new buses for Solvang Transit. Wrote LOMR’s (Letters of Map Revisions) for FEMA affected parcels Principal Civil Engineer | City of Novato | 2001 - 2004 Dan was responsible for the management of both private and Capital Improvement Projects. He successfully obtained approvals through presentations to City Council, Planning Commission and Design Review Committee and also coordinated with the Planning, Building, and Parks and Recreation Departments within the City. Externally, he coordinated with Marin County, the Army Corps, the Coastal Conservancy, special Districts and the public. He was also responsible for FEMA Flood Districts and encroachment permits. Private Development Review – As the Principal Civil Engineer in charge of Private Development, Dan coordinated with Developers and their Engineers through the City’s Design Review, Planning and City Council processes in accordance with the Subdivision Map Act, implementing Conditions of Approval and other State and Federal requirements. This included advocating for the City’s interests in the design of these developments.

Development Review Engineer | City of Hayward | 2000 - 2001 Responsible for managing private projects, assessment and benefit districts, annexations, FEMA flood districts, building division engineering review and liaison for the Community Development Department with Public Works. As a required staff member of the Planning Commission, he advocated engineering issues there and at City Council meetings. Working in the Planning Division, he was the central liaison to Public Works. He also managed all engineering issues in the Planning and Building Divisions, including permit issuance. He was the City’s Coordinator with LAFCO and Alameda County. Reviewed all Private Development Subdivision Plans for compliance with the Subdivision Map Act and the City’s Conditions of Approval. As a seated member of the Planning Commission, hewas the City’s Engineering Advocate for Private Development. As the City’s representative to the Local Area Formation Commission (LAFCO) for Alameda County, he advocated for Out-Of-Area Service Agreements with the County for sewer service in the County to the Hayward sewer system. Organized and implemented Landscaping and Lighting Districts under Proposition 218 throughout the City.

Assist. Harbor District Engineer | City of Los Angeles | 1984 - 2000 Responsible for the management of the Harbor District Bureau of Engineering office that included directing capital improvement of the streets, storm drain and wastewater programs. Accomplishments included the implementation of a Geographical Information System, Successful development and completion of a $5 million Watts Sewer Replacement Program, and the implementation of $45 million in other capital improvement projects. Responsible for the CIP budget for that district. As Assistant Division Engineer for the Solids Technology and Resource Recovery Division at Hyperion Sewage Treatment Plant, he supervised 105 consultant employees in the implementation of $500 million in research and development of solids handling projects. From 1998 to 2000, he served as the City of Los Angeles On-Call Emergency Sewer Coordinator using the City’s on-call list to address the sewer emergencies in the City of LA and analyzed the hydraulic problems with the City’s major sewers. 135
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CERTIFICATIONS
 IAPMO Certified Plumbing Inspector,
030666
 IAPMO Certified Mechanical
Inspector, 090146
 CA LEED Certified, LEED AP BD+C,
10436985
 Certified Access Specialist, CASp-439
International Code Council, 1061008
 ICC Building Code Official
 ICC CA Residential Building,
Plumbing, Mechanical,
Combination, Electrical Inspector
 ICC Certified Building Official
 ICC CA Commercial Building,
Plumbing, Electrical, Combination,
Mechanical Inspector
 ICC Building, Electrical,
Combination, Mechanical , Plumbing
Inspector
 ICC CA Combination Inspector
 ICC Mechanical UMC
 ICC Building Plans Examiner
 ICC Plumbing Inspector UPC
 ICC CA Building Plans Examiner
 ICC Combination Inspector – Legacy
 ICC Building Code Specialist
 ICC Commercial Combination
Inspector

PROFESSIONAL AFFILIATIONS
 International Code Council,

RICK WALTERS, CASp, LEED, CBO, ICC
CERTIFIED ACCESS SPECIALIST | PLANS EXAMINER
Rick has over 30 years of experience in the construction industry with over 30 of those years in the Building Inspection industry. Rick has experience as a building official and inspector. He has provided senior inspector services in disaster zones for floods and wildfires which required communication with the National Guard, elected officials and law enforcement. Additionally, Rick is experienced in inspection management, council meetings, planning meetings, city and county design review meetings, field inspections, permit tracking and issuance, record keeping, construction techniques, and office procedures.

Rick has provided inspection services for over 25 different City, County, State and Military installations. He inspected services of a Wildfire Disaster Zone involving over 100 structures and provided Flood Zone inspections for over 1,100 homes. He provided Chief Building Official services to the Cities of Dixon, Calistoga, Yountville, St. Helena, Gridley, Auburn and Woodland.

PROFESSIONAL HISTORY
Chief Building Official | Certified Access Specialist | Senior Inspector / BPR Consulting Group / 2021 - Present
Rick provides Building Official, building inspection, plan review, CASp review and inspection services for several clients in Northern California.

Chief Building Official | Certified Access Specialist | Senior Inspector / Interwest Consulting Group / 2014 - 2021
Performed Building Official, building inspection and plan review services for various Northern California municipalities, as well as providing CASp plan review and inspection services.

Inspection Services / Bureau Veritas | Beale Air Force Base, CA / 2012 - 2014
Rick provides full inspection services for military housing at Beale Air Force Base. Inspections of single family homes and duplexes include foundation, framing, mechanical, plumbing, electrical, and final inspections. Daily and weekly reports are compiled listing any deficiencies or items needing repair/replacement.

Fill-In Building Inspection Services / Bureau Veritas, CA / 2011 - 2012
Rick has provided fill-in building inspection services during staff vacations, sick-time, and periods of high-workload for the Cities of West Sacramento and Napa. He has inspected residential and commercial structures for compliance with all applicable building codes and local ordinances.

Building Inspection Services Manager / City of Woodland, CA / 2008 - 2011 Rick oversaw the inspection program for the City of Woodland. He managed and directed the inspectors on staff as well as performed inspections for residential, commercial, and industrial facilities. 136
Rick Walters, CBO, CASp, LEED, ICC – Building Official / Certified Access Specialist / Senior Inspector
BPR
Senior Building Inspector / City of Woodland, CA / 2007 - 2008 As a Senior Building Inspector in the City of Woodland, Rick performed inspections and building plan code compliance reviews for residential, commercial, and industrial projects including hotels, industrial construction and multiple housing tracts. Other job duties included permit tracking and issuance as well as record keeping.

Interim Building Official / City of Woodland, CA / 2006 - 2007 Senior Building Inspector / City of Woodland, CA / 2004 - 2006 Senior Building Inspector / City of Auburn, CA / 2004
Interim Building Official / City of Auburn, CA / 2003 – 2004 Senior Building Inspector II / City of Auburn, CA / 1999 – 2004 Building Inspector II / County of Yuba, CA / 1990 – 1999 Building Inspector I / County of Yuba, CA / 1989 - 1990 137
BPR

EDUCATION
 Gavilan College, Certificate
 Evergreen Valley College, Certificate

PROFESSIONAL LICENSES AND

CERTIFICATIONS
 ICC Certified Permit Technician,
8821141

STACEY BARKER

PERMIT TECHNICIAN / ADMINISTRATIVE SUPPORT
Stacy is an ICC Certified Permit Technician with six years of experience providing services to multiple Northern California municipal clients. In addition to her technical abilities, Stacy has excellent customer service skills that help her to work well with applicants and City staff. She is efficient in the use of the GreenVue’s Digital Permit Suite, Accela Automation, Community Core, as well as other municipal tracking systems.

PROFESSIONAL HISTORY
Permit Technician | BPR Consulting Group | 2021 – Present Primary responsibilities include providing permit technician services to Norther California municipal clients and customer assistance to the general public. Processes documents and reports and directs them to the appropriate department/person. Stacy facilitates a positive productive working environment and maintains clear communication within the office.

Inspection Analyst | UC Merced | 2016 – Present
Primary responsibilities included provided administrative support to our consulting staff and customer assistance to the general public. Processed documents and reports and directed them to the appropriate department/person.

Stacy has workedon the UC Merced 2020 Project assisting in all facets of permit technician services. Stacy facilitated a positive productive working environment and maintains clear communication within the office.

Permit Technician | City of Foster City | 2015
As a Permit Technician for consulting firms, Stacy received and reviewed building applications from customers; assessed scope of project and relevant permit requirements; educated customers regarding necessary permits and general code compliance of their proposed projects. She verified that projects obtained all necessary approvals; verified professional and contractor licensing; calculated and verified valuations and fees; accepted payments and issued permits as authorized. Stacy maintained records and prepared reports as required. She assisted in completing permit applications by explaining building permit requirements; assisted and advised customers in matters relating to building requirements and status of submitted projects. She tracked plan check applications from submission to approval; routed plan checks to appropriate departments and updated applicants on status of their applications. Stacy also calculated fees for permits; logged inspections request and prepared field files for daily inspections for building inspectors; assisted building inspectors in coordinating inspection requests; and performed clerical duties for the building department. She prepared monthly reports for the Assessor’s Office and Construction Monitor and prepared monthly billings.

PROJECT EXPERIENCE
2020 Project Expansion  University of California, Merced  2016 - 2020 Inspection Analyst| Stacey provided administrative support to our consulting staff and customer assistance to the general public. Processed documents and reports and directed them to the appropriate department/person. 138

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 15th day of March 2022 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and BPR Consulting Group (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for 1year. 139

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $48,200 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees 140
and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, and such records shall be available at Consultant’s address indicated from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents 141
shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
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b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all 143
costs and expenses in connection therein), arising out of Consultant’s performance of this Agreement or caused in any way by Consultant’s negligence or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City. Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with the performance of work under this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City 144
at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
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b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. 146
The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: BPR Consulting Group ATTN: Bill Rodgers 2201 Francisco Drive, Suite 140-658
El Dorado Hills, CA 95762
916-562-3600
[email protected]
Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be 147
permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, 148
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the 149
language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Devin Middlebrook, Mayor Bill Rodgers, Principal-in-Charge Date __________________________ Date _____________________________ Business License # ___________________
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney
ATTEST:

By______________________________ Date ________________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
151

EXHIBIT A

SCOPE OF SERVICES
152
153
154
155
156
157
158
159
160

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE

TASK SCHEDULE

COST PROPOSAL

RECREATION & SWIM COMPLEX PRELIMINARY DESIGN CONCEPTS

TASK SCHEDULE
Item No. Item Description Unit Qty. Unit
Price
Amount
1 Initial Plan Review and Comments LS 1 $21,800.00
2 Second Iteration Plan Review and
Comments
LS 1 $8,600.00
3 Third Iteration Plan Review and Comments
(If required)
LS 1 $3,800.00
4 Final Plan Review, Approvals LS 1 $2,400.00
5 Deferred Submittals LS 1 $6,200.00
PROJECT COST PROPOSAL (Task 1 through 5) $ 42,800.00
Timeline is defined in Exhibit A.
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EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Name, Title
By:________________________________________
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 5
Agenda Item: Grant Application to California Natural Resources Agency, Urban Greening Grant Program for the Tahoe Valley Stormwater & Greenbelt Improvement Project Executive Summary: Public Works has not yet secured implementation grant funding for the Tahoe Valley Stormwater & Greenbelt Improvement Project. The grant application due date for the CNRA Urban Greening grant application is March 28, 2022. Although an implementation grant was submitted to the Clean California Local Grant Program to fund Phase 2 of the Tahoe Valley project, this new grant opportunity will be a back-up to increasing the City's chances of acquiring enough funding to complete construction of Phase 2. The CNRA Urban Greening grant does not require a local match.

Phase 2 of the Tahoe Valley project is scheduled for construction in 2023. Project work includes major improvements to the Greenbelt area located behind "The Crossing" and extending between Emerald Bay Road and Lake Tahoe Blvd. Improvements include construction of new mixed use bicycle and pedestrian trails and reconstruction of existing mixed-use bicycle and pedestrian trails, play-area equipment, park benches, litter & recycle stations, bicycle repair stations, bike racks, trail streetlights, stream environment zone restoration, and water quality improvement basins.

Requested Action / Suggested Motions: Pass a Resolution authorizing Public Works to submit grant application for an amount of up to $4.5 million to California Natural Resources Agency, Urban Greening Grant Program.

Responsible Staff Member: Stan Hill, Engineering Manager and Jason Burke, Stormwater Program Manager
Responsible Staff Member: Stan Hill, Engineering Manager Jason Burke, Stormwater Program Coordinator
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff_Report-GrantAuthorization.docx
02-Location Map.pdf
03-Resolution-Urban Greening Grant Authorization.docx
163
Council Agenda Report March 15, 2022 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: Authorization to Submit a Grant Application for the Tahoe Valley Stormwater and Greenbelt Improvement Project
Location: Tahoe Valley drainage watershed, inclusive to the “Greenbelt” area located behind The Crossing (AKA “factory stores”) at the South Y and the drainage watershed extending between west F Street down to Tahoe Keys Blvd (see Attachment 02, Project Location Map) Responsible Staff Member: Stan Hill, Engineering Manager (530) 542-6039 Jason Burke, Stormwater Program Coordinator (530) 542-6038 Background: The Public Works Department is working on a variety of projects included in the CIP and the Lake Tahoe Environmental Improvement Program (EIP), including the Tahoe Valley Stormwater and Greenbelt Improvement Project. Public Works was recently notified of a California Natural Resources Agency (CNRA), Urban Greening Program grant opportunity that fits very well with the objectives of the Tahoe Valley Greenbelt project.

In accordance with City policies, Public Works staff is requesting authorization to pursue the Urban Greening Program grant. There is no local match requirement.

City Council adopted the Tahoe Valley Area Plan on June 2, 2015, which includes the Tahoe Valley Greenbelt and Stormwater Improvement Project (Tahoe Valley) as a vital environmental and community improvement project. Improvements envisioned with the Tahoe Valley Greenbelt and Stormwater Improvement Project provide multiple benefits as follows:
 Storm water treatment and stream environment zone (SEZ) enhancement;  Infrastructure related beautification and placemaking projects;  Bicycle and pedestrian improvements; and
 Community park and public space enhancements within the core of the Tahoe Valley town center (Greenbelt area).

The Greenbelt includes an area-wide stormwater treatment system designed in conjunction with the Tahoe Valley Stormwater Improvement elements in the watershed above and below the Greenbelt area (see Attachment, 02-Project Map). Proposed Project improvements will lead to a reduction of pollutant loads entering the Upper Truckee River and Lake Tahoe in urban stormwater runoff and beautification and placemaking infrastructure (including improved community park and public open spaces, use of permeable pavements, walking and biking facilities, and wayfinding signage).

The Project area can be characterized as three specifically defined regions as follows:

1. Upper Region – F Street to Emerald Bay Road;

2. Central Region – Greenbelt area between Emerald Bay Road and U.S. 50; and

3. Lower Region – U.S. 50 down to Tahoe Keys Blvd.
 Phase 1 of the Project includes the Upper Region (1) and the Lower Region (3) of the Project area.  Phase 2 consists of the Central Region (2), Greenbelt area. 164
Council Agenda Report March 15, 2022 Page 2 of 3
Issue and Discussion: In February 2021, the City was awarded a State Water Resources Control Board (SWRCB), Proposition 1 grant in the sum of $6,922,904. The Prop. 1 local agency match of $692,290.00 was approved by City Council and set-aside from the General Fund Undesignated Reserves (originally set aside as $769,212) for a total of $7,615,194. The Prop. 1 grant will cover all construction expenses for Phase 1, and a portion of Phase 2 construction expenses.

The Project does not have sufficient funding to advertise the entire Project within a single overall Project bid. Therefore, Phase 1 will be bid independently of Phase 2 and constructed in 2022; Phase 2 construction is scheduled to occur in 2023. Public Works will strive to acquire the necessary funding for Phase 2 (Greenbelt) improvements over the next year.

Public Works submitted a grant application to the Clean California Local Grants Program on February 1, 2022 and expects to hear back in early March. As a back-up plan, Public Works desires to submit a grant application for securing enough funding to complete construction of Phase 2 (Greenbelt area). Should Public Works’ Clean California grant application be unsuccessful, the Urban Greening grant application could provide the funding for Phase 2 construction.

Financial Implications: Currently, implementation grant funding awarded to the Tahoe Valley Stormwater and Greenbelt Improvement Project is limited to the pending SWRCB Proposition 1 grant in the sum of $6,922,904 and the City Council’s previously committed 10% match of $692,290 for a total of $7,615,194.

In September 2021, Public Works submitted a grant application to the California Tahoe Conservancy for a Proposition 1 grant. Conservancy staff is recommending their Board award a $550,000 Proposition 1 grant to the Project at their March 2022 Board meeting. If the Prop. 1 funding is awarded, and City Council accepts and appropriates the grant funding, the $550,000 will help to offset the construction funding shortfall.

The Engineer’s Estimate of Probable Construction Cost, including a 10% construction contingency is $13,500,000. Applying the construction funding sources noted herein, an additional $4.8 million in grant funding is needed to meet the overall Project estimated cost of $13.5 million. Public Works is requesting permission to apply for up to $5 million in additional implementation grant funding from the Urban Greening Program to help fund construction of Phase 2 for the Tahoe Valley Stormwater and Greenbelt Improvement Project. This funding does not have a local match requirement.

Environmental Considerations: The Planning Commission adopted the CEQA and Mitigated Negative Declaration for the Greenbelt and Stormwater Improvement Project on May 9, 2019, SCH# 20190292152. The Project TRPA and Lahontan permitting will be completed before construction of Project improvements.

Policy Implications: Completing project improvements will assist with meeting the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program. Fulfilling mandated TMDL reduction goals will assist with maximizing residential housing allocations under TRPA Code section 50.5.2.E.2 (Distribution and Administration of Residential Allocations – TMDL Implementation). The Project advances the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.4 (Transportation) to prioritize implementation of mixed-use recreational trails and Class 1 bike trails and closing gaps in the bicycle trail system. 165
Council Agenda Report March 15, 2022 Page 3 of 3
 Action Item 2.3 (Connectivity) to facilitate implementation of trail infrastructure prioritizing the connection of bicycle and walking trails, from neighborhoods near the Greenbelt to the South Y commercial area and beyond.
 Action Item 5.3 (Infrastructure and Maintenance) by actively seeking funding to develop sustainable infrastructure projects, based on the prioritized capital improvement project list. 166
50 50
50 89
89 Ski Run Blvd
Pioneer Trail
Al Tahoe Blvd
Lake Tahoe Blvd
Tahoe
Keys Blvd
D St
Lake Tahoe
Greenway Phase 1C Alignment
Tahoe Valley Greenbelt Location
Tahoe Valley SWIP Project Boundary
City Boundary
0 0.25 0.5 0.75
Miles
Tahoe Valley Stormwater and
Greenbelt Improvement Project Project Area
with South Tahoe Greenway Phase 1C
Path: J:\GIS files\Projects\PublicWorks\StormWater\GeneralStormWaterProjects\GeneralStormWaterProjects.aprx | Greenbelt and Greenway Location Map | 1/4/2022167 Resolution 2022-XXX March 15, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
March 15, 2022
Approving the Application for Grant Funds for the Urban Greening Program

BACKGROUND
A. The Legislature and Governor of the State of California have provided funds for the Urban Greening Program; and
B. The California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and C. Said Procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the City of South Lake Tahoe City Council (applicant) before submission of said application(s) to the State; and D. There is no local match requirement for the Urban Greening Program grant.

E. The applicant, if selected, will enter into an agreement with the State of California to carry out the Project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves the filing of an application for the Tahoe Valley Stormwater and Greenbelt Improvement Project.

2. Certifies that applicant understands the assurances and certification in the application.

3. Certifies that applicant or title holder will have sufficient funds to operate and maintain the project consistent with the land tenure requirements; or will secure the resources to do so.

4. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code.

5. If applicable, certifies that the project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable permits will have been obtained.

6. Certifies that applicant will work towards the Governor’s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1.

7. Appoints the Director of Public Works, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, 168
Resolution 2022-XXX March 15, 2022 Page 2 of 2
payment requests and so on, which may be necessary for the completion of the aforementioned project(s).

Adopted by the City of South Lake Tahoe City Council on March 15, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
169
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 6
Agenda Item: Amendment No. 4 to Professional Services Agreement between Cardno and the City of South Lake Tahoe for the Tahoe Valley Stormwater & Greenbelt Improvement Project Executive Summary: In the interest of construction a portion of the Tahoe Valley Stormwater & Greenbelt Improvement Project, Public Works has requested the Project design consultant, Cardno to break the overall Project Plans, Specification, and Estimate (PS&E) documents into two construction phases. A State Water Resources Control Board (SWRCB) Proposition 1 grant award in the sum of $6,922,904 and City 10% match totaling $692,290 will fund construction of Phase 1 in 2022. The balance of remaining SWRCB Prop. 1 implementation grant funding will be applied to Phase 2 for construction in 2023. Amendment No. 4 provides additional budget to offset the added Scope of Work necessary to complete independent PS&E bid documents for Phase 1 and Phase 2. The proposed additional compensation will also offset the additional expenses required for Project permitting and preparation of survey documents needed to complete PS&E bid documents.

Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute Amendment No. 4 to Professional Services Agreement between Cardno and the City of South Lake Tahoe to extend term for one year until June 30, 2023 and add compensation of $64,590 for a total amount not to exceed $736,350.

Responsible Staff Members: Stan Hill, Engineering Manager and Jason Burke, Stormwater Program Coordinator
Responsible Staff Member: Stan Hill, Engineering Manager (530) 542-6039 and Jason Burke, Stormwater Program Coordinator (530) 542-6038
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report-Amendment No.4.docx
02-Location Map.pdf
03-Amendment No.4 - Cardno.doc
04-EXHIBIT D to Amendment No. 4 (Scope of Work).pdf
05-Cardno Agreement and Amendment Nos. 1 and 3.pdf
06-Cardno Amendment No. 2.pdf
170
Council Agenda Report March 15, 2022 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: Amendment No. 4 to Professional Services Agreement between Cardno and the City of South Lake Tahoe in the amount of $64,590
Location: Tahoe Valley drainage watershed, inclusive to the “Greenbelt” area located behind The Crossing (AKA “factory stores”) at the South Y and the drainage watershed extending between west F Street down to Tahoe Keys Blvd (see Attachment 02, Project Location Map) Responsible Staff Member: Stan Hill, Engineering Manager (530) 542-6039 Jason Burke, Stormwater Program Coordinator (530) 542-6038 Background: City Council adopted the Tahoe Valley Area Plan on June 2, 2015, which includes the Tahoe Valley Greenbelt and Stormwater Improvement Project (Tahoe Valley) as a vital environmental and community improvement project. Improvements envisioned with the Tahoe Valley Greenbelt and Stormwater Improvement Project provide multiple benefits as follows:
 Stormwater treatment and stream environment zone (SEZ) enhancement;  Infrastructure related beautification and placemaking projects;  Bicycle and pedestrian improvements; and
 Community park and public space enhancements within the core of the Tahoe Valley town center (Greenbelt area).

The Greenbelt includes an area-wide stormwater treatment system designed in conjunction with the Tahoe Valley Stormwater Improvement elements in the watershed above and below the Greenbelt area (see Attachment, 02-Project Map). Proposed Project improvements will lead to a reduction of pollutant loads entering the Upper Truckee River and Lake Tahoe in urban stormwater runoff. Improvements include beautification and placemaking infrastructure (including an improved community park and public open spaces, use of permeable pavements, playground equipment, walking and biking trails, bike repair stations, bike racks, wayfinding signage, and dog waste, trash & recyclable collection stations).

The City retained the Services of design consultant, Cardno to prepare 100% Plans, Specifications, and Estimate (PS&E) bid documents and provide Project permitting services. In December 2020, Cardno delivered overall Project 95% complete PS&E bid documents. Following 95% completion of PS&E bid documents, Cardno has continued to work on acquiring Project environmental permitting.

Issue and Discussion: In the interest of assuring progress to construct the Project improvements, Public Works has requested the overall project PS&E bid documents be broken into two separate construction phases. Preparation of two sets of independent bid documents is a change to the Scope of Work. The extra effort necessary to prepare Phase 1 and Phase 2 PS&E bid documents requires an amendment to the existing Professional Services Agreement.

The Project area can be characterized as three specifically defined regions as follows:

1. Upper Region – F Street to Emerald Bay Road;

2. Central Region – Greenbelt area between Emerald Bay Road and U.S. 50; and

3. Lower Region – U.S. 50 down to Tahoe Keys Blvd.
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Council Agenda Report March 15, 2022 Page 2 of 3
 Phase 1 of the Project includes the Upper Region (1) and the Lower Region (3) of the Project area.  Phase 2 consists of the Central Region (2), Greenbelt area.

Amendment No. 4 (Attachment 03) to the Cardno Professional Services Agreement (PSA) will provide additional planning grant funding to compensate design consultant, Cardno for the additional work required to prepare Phase 1 and Phase 2 PS&E bid documents and offset escalation costs for acquiring the environmental permits required before the onset of Project construction.

Financial Implications: Project design funding for the existing Cardno PSA comes from three grant funding sources as follows:
 State Water Resources Control Board, Proposition 1 Planning Grant: $381,920  California Tahoe Conservancy, Proposition 68 Grant: $375,000  TRPA Water Quality Mitigation Funds: $50,000
Total Planning & Design Funding: $806,920
The State Water Resources Control Board, Proposition 1 Planning grant expired before the total available grant funding could be expended. The amount left unspent at the date of grant expiration was $10,063.20.

Therefore, the budget applicable to funding Amendment No. 4 is the Total Planning & Design Funding minus the unexpended SWRCB, Prop. 1 grant balance as follows:
$806,920 - $10,063.20 = $796,856.80 of total design & permitting budget Project planning and design expenses assigned to the current Cardno PSA are as follows:
 Site Surveying PSA (total amount expended) $47,781.00  Cardno Master Agreement for 60% PS&E Documents: $329,815.00  Cardno Amendment No.1 for 100% PS&E Documents: $318,875.00  Cardno Amendment No. 2 (Time Extension Only): 0.00
 Cardno Amendment No. 3 Property Acquisition Assistance: $23,070.00 Total Grant Funding Allocated to Cardno for PS&E & Acquisition Cost: $719,541.00 Other expenses:
 Permitting Fees, Public Notices, and Property Appraisals $7,471.16 Total Funding Encumbered or Expended to Date: $727,012.16 The remaining available planning & design budget is the difference between Total Planning & Design and the Total Encumbered or Spent Planning and Design Funds as follows:
$796,856.80 – 727,012.16 = $69,844.64 – available in the project budget.

Amendment No. 4 in the total amount of $64,590.00 will increase the amended contract amount to a total of $736,350. The budget for the remaining cost of the contract is available in the project account 301- 40030-48020.

After this amendment, there will be a $5,254.64 of remaining project budget for miscellaneous expenses such as bid advertisement in local newspaper and labor compliance. 172
Council Agenda Report March 15, 2022 Page 3 of 3
Environmental Considerations: The Planning Commission adopted the CEQA and Mitigated Negative Declaration for the Greenbelt and Stormwater Improvement Project on May 9, 2019, SCH# 20190292152. The Project TRPA and Lahontan permitting will be completed before construction of Project improvements. Cardno is assisting with environmental 401/404 permits, and a California Dept. of Fish & Wildlife, Stream Alteration Permit.

Policy Implications: Completing project improvements will assist with meeting the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program. Fulfilling mandated TMDL reduction goals will assist with maximizing residential housing allocations under TRPA Code section 50.5.2.E.2 (Distribution and Administration of Residential Allocations – TMDL Implementation). The Project advances the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.4 (Transportation) to prioritize implementation of mixed-use recreational trails and Class 1 bike trails and closing gaps in the bicycle trail system.  Action Item 2.3 (Connectivity) to facilitate implementation of trail infrastructure prioritizing the connection of bicycle and walking trails, from neighborhoods near the Greenbelt to the South Y commercial area and beyond.
 Action Item 5.3 (Infrastructure and Maintenance) by actively seeking funding to develop sustainable infrastructure projects, based on the prioritized capital improvement project list. 173
50 50
50 89
89 Ski Run Blvd
Pioneer Trail
Al Tahoe Blvd
Lake Tahoe Blvd
Tahoe
Keys Blvd
D St
Lake Tahoe
Greenway Phase 1C Alignment
Tahoe Valley Greenbelt Location
Tahoe Valley SWIP Project Boundary
City Boundary
0 0.25 0.5 0.75
Miles
Tahoe Valley Stormwater and
Greenbelt Improvement Project Project Area
with South Tahoe Greenway Phase 1C
Path: J:\GIS files\Projects\PublicWorks\StormWater\GeneralStormWaterProjects\GeneralStormWaterProjects.aprx | Greenbelt and Greenway Location Map | 1/4/2022 174
City of South Lake Tahoe – Cardno
PSA Amendment No. 4 to Master Agreement C-XXX-2022
AMENDMENT No. 4 TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement entered into on January 14, 2020, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Cardno (“CONSULTANT”) is hereby amended as set forth below.

Paragraph 1 of the Professional Services Agreement is hereby amended to add the following:

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated January 14, 2020, and Amendment Nos. 1, 2, and 3, this Fourth Amendment to the Agreement adds the work described within Exhibit D, Scope of Services & Compensation attached hereto and incorporated herein by reference.

Paragraphs 2 and 3 of the Professional Services Agreement are hereby amended to read as follows:

2. Term/Time of Performance. The services by CONSULTANT are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by CITY. All such work shall be completed not later than June 30, 2023. Time is of the essence, and failure of CONSULTANT to perform the services required by this Agreement, as amended, by June 30, 2023 shall constitute a material breach of this Agreement as amended.

3. Compensation. Compensation to be paid to the CONSULTANT, as defined within the original Agreement and as augmented by Amendment Nos. 1, 2, and 3 is hereby increased with this Amendment No. 4 by the sum of $64,590.00 as described within Exhibit D, Scope of Services & Compensation attached hereto. In no case shall CONSULTANT compensation for work completed under this Agreement exceed the amended Agreement amount of $671,760.00 plus the additional fee of $64,590.00 for an amended total fee of $736,350.00 without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 4 to Agreement to be executed on ______________ , 2022.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Devin Middlebrook, Mayor Stephen Peck
Senior Consultant/Principal
Business License # 0080171

APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk 175

EXHIBIT D
AMENDMENT No. 4 TO PROFESSIONAL SERVICES AGREEMENT

SCOPE OF SERVICES & COMPENSATION
The Professional Services Agreement entered into on January 14, 2020 between the City of South Lake Tahoe, a municipal corporation (“City”) and Cardno (“Consultant”) is amended to include additional scope of services as described below. The City authorized amendment to the base agreement includes additional project permitting, and property acquisition services.

Pursuant to the project tasks identified in the professional services base agreement, between City and Consultant, the following selected tasks/scope of services is included with the project work.

Note all project tasks listed for clarity.

Task 1 Project Management, Meetings, and Public Outreach x NO ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $0.00 Task 2 Supplemental Site Surveying and Base map Updates x NO ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $0.00 Task 3 Permitting
x ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $10,190.00 o Subtask 3g. WOTUS Rule Change, USACE NWP, CDFW, and 404/401 Permit Process Revisions - $10,190.00
Subtask 3.g WOTUS Rule Change, USACE NWP, CDFW, and 404/401 Permit Process Revisions
Changes to regulatory requirements and issuance of revised permit process has resulted in a change of direction for the permit requirements identified in the prior scope of work. Supplemental documents and pre-filing meetings are required including USACE Aquatic Resources Delineation Report, 404/401 Restoration Plan to support avoidance of compensatory mitigation, CDFW Lake or Streambed Alteration permit, and additional jurisdictional area impact figures and calculations in response to USACE NWP and Waters of US rule changes.

Task 3.g Deliverables:
> PCN – NWP authorization
> USACE Aquatic Resources Delineation Report
> Restoration Plan
> CDFW EPIMS Submittals
Task 3.g Assumptions:
> USACE consultation/USACE site visit
176
> SWRCB and CDFW pre-filing meetings
Task 4 60% Design Documents
x NO ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $0.00 Task 5 90% Design Documents
x NO ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $0.00 Task 6 100% Design Documents
x ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $32,240.00 o Subtask 6d. Final Design Revisions / Bid Documents (2 phase Project PS&E) - $ 32,240.00 Subtask 6.d Final Design Revisions / Bid Documents (2 phase Project PS&E) Based on current project funding and city construction budget allocations, the project needs to be setup for two phases. The phase 1 project is targeted for construction in 2022, and the phase 2 project is targeted for construction in 2023. The Cardno team will prepare a final design package and bid documents for each of the two project phases. The final design package for each phase will be a bid/construction-ready set of construction documents, including complete plans, special provisions, bid list, and cost estimate.

Task 6.d Deliverables:
> Phase 1 final design package and bid documents –plans, special provisions and bid list/estimate > Phase 2 final design package and bid documents –plans, special provisions and bid list/estimate Task 6.d Assumptions:
> Special provisions to the Caltrans Standards, following the city standard format, will be developed for the project technical specifications
Task 7 Hydrologic and Hydraulic Analysis
x NO ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $0.00 Task 8 Easement and Real Property Services
x ADDITIONAL WORK/SERVICES IDENTIFIED FOR THIS PROJECT TASK: $2,200.00 o Subtask 8.e Acquisition Plat Maps, and Legals (MapCA)–CTC parcels - $2,200.00 Prior preliminary acquisition support services has resulted in the need for the following real property services for continuation of the easement and/or fee title acquisitions.

Subtask 8.e Acquisition Plat Maps, and Legal Descriptions (MAPCA)-CTC parcels Provide survey ties to existing boundary corners/survey control, and resolve property boundaries.

Prepare legal metes and bounds descriptions, and exhibit plat maps for the subject parcels identified for easement acquisitions.
177
Task 8.e Deliverables:
> Legal descriptions and exhibit plat maps – 2 subject properties - APN 023-381-001 (California Tahoe Conservancy); public access and stormwater easement - APN 023-231-003 (California Tahoe Conservancy); public access and stormwater easement Task 8.e Assumptions:
x There is one (1) easement over two parcels identified for this subtask.

Task 9 Bid Assistance
Optional task identified in the RFP, not included in the scope of work at this time. The City may authorize Bid Assistance through an amendment to the PSA.

Task 10 Construction Engineering
Optional task identified in the RFP, not included in the scope of work at this time. The City may authorize Construction Engineering services through amendment to the PSA. 178

AMENDMENT TO PROFE SSIO NAL SE RVICES AGREEMENT
The Professional Services Agreement entered into on January 14, 2020, between the City of South Lake Tahoe , a municipal corporation (" CITY") and Cardno (" CONSULT A T ") is hereby amended as set forth below .

The terms ofthe Professio nal Services Agreement are hereby amended to read as follows :

I . Scope of Services . In addition to the Scope of Services specified within the ori ginal Professional Services Agreement , dated January 14 , 2020 , this Amendment to the Agreement adds the work de sc ribed within Exhibit D , attached hereto and incorporated herein by reference .
2 . Term/ Time of Performance . The serv ices by Consultant are to commence upon the execution of this Agreement and shall continue un til all authorized work is approved by City . All such work shall be completed not later than June 30, 2022. Time is of the essence , and failure of Consultant to perform the services required by thi s Agreement, as amended , by June 30, 2022 shall constitute a material breach of thi s Agreement as amended .
3 . Compensation. Compensation to be paid to the Consultant, as defined within the original Agreement and as augmented by Amendment No. I is hereby increased by way of Amendment No. 3 by the sum of $23,070. 00 as described within Exhibit D attached hereto. In no case sha ll Consu ltant compensation for work completed under this Agreement exceed the amended Agreement amount of $648, 690. 00 plus the additional fee of $23,070. 00 for an amended tota l fee of $671, 760. 00 without written authorization from the City . Pay ment by the City under this Agreement shall not be deemed a waiver of defects , even ifsuch defects were known to the City at the time of payment.

IN WITNESS WHEREOF , the parties have caused this Agreement to be executed on the date first written above .

APPROVED AS TO FORM:

Heather Stroud , City Attorney
City ofSouth Lake Tahoe - Cardno
PSA Amendment o . 3 to Mas ter Agreement
CITY SEAL :

CONSULTANT
By: ~ '"' CW½ ol\...--t:x...---p-0
Stephen Peck
Senior Consultant/ Principal
Business License # 0080171
ATTEST:

C-081- 2021
DocuSign Envelope ID: 26625831- EAF5-46AB-952C-2BD6C761AEFA 179

AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement entered into on January 14, 2020, between the City of South Lake Tahoe, a municipal corporation (" CITY") and Cardno (" CONSULTANT') 1s hereby amended as set forthbelow.

The terms of the Professional Services Agreement are hereby amended to read as follows:

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated January 14, 2020, this Amendment to the Agreement adds the work described within Exhibit D, attached hereto and incorporated herein by reference.

2. Term/Time of Performance. The services by Consultant are to commence ·upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall becompleted not later than June 30, 2022. Time is of the essence, and failureof Consultant to performthe servicesrequired by this Agreement, as amended, by June 30, 2022 shall constitute a material breach of this Agreement as amended.

3. Compensation. Compensation to bepaid to the Consultant, as defined within the original Agreementand as augmented by Amendment No. 1 is hereby increased by way of Amendment No. 3 by the sum of $23, 070. 00 as described within Exhibit D attached hereto. In no case shall Consultant compensation for work completed under this Agreement exceed the amended Agreement amount of S648, 690. 00 plus the additional fee of S23,070.00 foran amended total fee of $671,760.00 without written authorization fromthe City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date firstwritten above.

CITY OF SOUTH,_ LAKETJ\ HOF
By. signed in counterpart
Joseph if,in. Cit; IManager
APPROVED AS TO FORM:

H the1 uuud,CityAiMl1ey
CITY SEAL:

City of South Lalce Tahoe Cardno
PSA Amendment No. 3 to Master Agreement

CONSULTANT
By:

Stephen Peck
Senior Consultant/ Principal
Business License # 0080171
ATTEST:
signed in counterpart
Susan Blankenship, City Clerk
signed in counterpart
DocuSign Envelope ID: 26625831- EAF5-46AB-952C-2BD6C761AEFA 7/ 15/ 2021
180

EXHIBIT D
AMENDMENT No. 3 TO PROFESSIONAL SERVICES AGR EEMENT

SCOPE OF SERVICES , TIME , AND COMPENSATION
The Professional Services Agreement entered into on January 14, 2020 between the City of South Lake Tahoe, a municipal corporation (" City") and Cardno (" Consultant") is amended to include additional scope of services as described below. The City authorized amendment to the base agreement includes additional project permitting, and property acquisition services .

Pursuant to the project tasks identified in the professional services base agr eement, between City and Consultant, the following selected tasks/ scope of services is included with t he project work.

Note all project tasks listed for clarity.

Task 1 Project Management, Meetings, and Public Outreach NO ADDITIONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TA SK: $ 0 .00 Task 2 Supplemental Site Surveying and Basemap Updates
NO ADDITIONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TA SK: $ 0.00 Task 3 Permitting
ADDITIONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TASK : $ 5,060 . 00 o Subtask 3g. USACE NWP# 43, PCN & Delineation Report -$ 5,060. 00 Subtask 3 .g USACE NWP#43 , PCN & Delineation Report
The recent issuance of US Army Corps of Engineers ( USACE) 2021 Nationwid e Permit ( NWP) 43 , Stormwater Management Facilities, has resulted in a change of direction to t he prior permit requirements . The specified impact to jurisdictional areas and the project effects exceed the 1/2-acre limit under NWP 43 for non- notifying authorization . As a result, a Pre- Construction Notification ( PCN) is required for NWP authorization, and a formal USACE Aquatic Resources Deli neation Report is required . .

The prior wetland delineation fieldwork conducted in 2019 supported the Aquatic Resources Delineation Report for CEQA, and the USACE permitting option available at that time under NWP 27 , Aquatic Habitat Restoration . This prior NWP 27 was the best fit at the time and did not have acreage limitation or compensatory mitigation requirements. Thus , a formal wetland delineati on / USACE Aquatic Resources Delineation Report ( used interchangeably) was not previously required .

To address the 2021 NWP 43 requirements, no additional fieldwork is assumed, but additiona l staff labor hours is required to develop the PCN and formal USACE Aquatic Resou rces Delineation Report.

Task 3.q De liverables:

PCN - NWP authorization
USACE Aquatic Resources Delineation Report
C-081- 2021 181
Task 3. q Assumptions:

USACE con sultation/ U SACE site visit : up to 8 hours
Task4 60% Design Documents
NO ADD IT IONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TASK : $ 0 .00 Task 5 90% Design Documents
NO ADD IT IONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TASK : $ 0 .0 0 Task 6 100% Design Documents
NO ADDITIONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TASK : $ 0 .00 Task 7 Hydrologic and Hydraulic Analysis
NO ADDITIONAL WORK/ SERVICES IDENTIFIED FOR TH IS PROJECT TASK: $ 0.00 Task 8 Easement and Real Property Services ( as directed) ADDITIONAL WORK/ SERVICES IDENTIFIED FOR THIS PROJECT TASK : $ 23, 070. 00 o Subtask 8 .b Appraisals ( lnterwest > Johnson Valuation Group) -$ 10, 410 .00 o Subtask 8.c Acquisition Agreements, Plat Maps, and Legals ( MapCA) -$ 12, 660. 00 o Subtask 8 .d Acquisition/ Negot iation and Escrow Coordination Serv ices ( lnterwest - 0 .00, budget included under original subtask 8.a)
Prior preliminary acquisition support services has resulted in the need for the following real property services fo r continuation of the easement and/ or fee title acquisitions. Coord ination and property owner interest/ feedback determined mutual interest and support of the project improvements.

Evaluation , appra isals and development of acquisition agreement documents will be completed for the follow ing subject properties.

APN 023 - 430- 361 ( Prince Harold Properties - 1043 Emerald Bay Road, South Lake Tahoe , CA) o Public access and stormwater easement - approximate area of APN 023- 381- 021 ( McDonalds Corporation - 2060 South Avenue , South Lake Tahoe , CA) o Fee title acquis ition - approximate area of 0 .76 acres+/-( entire parcel) APN 023- 430- 381 ( McDonalds Corporation - 1029 Emerald Bay Road, South Lake Tahoe, CA) o Fee title acquis ition - approx imate area of 1.2 acres+/ ( split portion of parcel) Subtask 8.b Appraisals ( lnterwest > Johnson Valuation Group) Prefo rm property appraisals and prepare pri mary appraisal reports following industry standards set forth in Un iform Standard of Professional Appraisal Practice ( USPAP), and California law and regulations.

Appra is al reports will typically include the following information :

The pu rp ose and funct ion of the appra is al , including limiting factors and conditions.

C-081- 2021 182
A description of the phys ical characteristics of the property being acqui red in addition to the highest and best use of property.

A discussion of all relevant and reliable approaches to value . In most cases this will necessitate the use of the sales comparison approach only.

A description of comparable sales relied on in the determination of value .

A statement of the value of the property rights to be acquired , including damages to the remainder.

A signed certification of the appraiser and the effective date of the valuation .

Task 8 .b Deliverables:

Primary Appra isal Reports - 3 subject properties
APN 023- 430- 361 ( Prince Harold Properties); public access and stormwater easement APN 023- 381- 021 ( McDonalds Corporation); fee title acquisition APN 023- 430- 381 ( McDonalds Corporation); fee title acquisition Task 8.b Assumptions:

City will provide all preliminary title reports for properties, which easements and/ or fee title acquisitions are to be obtained.

All property owners requiring easements/ acquisitions are willing sellers, and no eminent domain will be required.

Subtask 8.c Acquisition Plat Maps, and Legal Descriptions (MAPCA) Provide survey ties to existing boundary corners/ survey control, and resolve property boundaries.

Prepare legal metes and bounds descriptions, and exhibit plat maps for the subject parcels identified for easement and/ or fee title acquisitions.

Task 8 .c Deliverables:

Legal descriptions and exhibit plat maps - 3 subject properties APN 023- 430- 361 ( Prince Harold Properties); public access and stormwater easement APN 023- 381- 021 ( McDonalds Corporation); fee title acquisition APN 023- 430- 381 ( McDonalds Corporation); fee title acquisition Task 8 .c Assumptions:

There is one ( 1) easement, and two ( 2) fee title acquisitions identified for the project.

Subtask 8.d Acquisition/Negotiation and Escrow Coordination Services Note - Budget for this subtask will be covered under original subtask 8 .A (As - Directed) Preliminary Acquisition Support Services .

Acquisition/ Negotiation services include all contact with the property owner for the purpose of negotiating the acquisition of the real property interests. Services to be provided typically include:

Prepare Notice of Decision to Appraise letter for City review prior to ma iling to property owner.

Coordinate appraisal inspection with appraiser and property owner. Contact the property owner to discuss appraisal inspection process, and address owner concerns.

C-081- 2021 183
Rev iew the appra isal inspect ion and appraisal rev iew reports and forward reports to City for review and approval.

Prepare the offer letter based upon the value to be determined as " just compensation" by the City .

Prepare the Acquis ition Agreement and conveyance documents .

Del iver the offer letter, Acquisition Agreement and conveyance documents to the City for review and approval. Make City requested revisions as appropriate .

Meet with property owners to review all documents . Explain the offer, make follow- up contacts, and secure the necessary documentation upon acceptance of the offer for closing escrow and securing title insurance .

Respond to inquiries made by property owners, verbally and in writing.

Maintain contact logs and diaries for each parcel, with all pertinent information and contracts concerning the parcel.

Maintain parcel files of original documentation, related to the purchase of real property.

Continuation of personal negotiations with property owners until an agreement or an impasse is reached .

Signed agreements will be transmitted to the City promptly for acceptance and processing .

Once negotiations with the property owner are complete and acquisition documents are signed, the closing ( escrow) process will begin, which typically involves coordinating the following activities with the City' s designated title company. The Agent ( Interest) will work with property owner and title company throughout the entire closing process.

Preparing a transmittal memorandum to the City summarizing the acquisition .

Opening escrow, depositi ng funds and documents, preparing escrow instructions and monitoring the closing of each escrow .

Assisting the Title Company with obtaining subordination, lien releases for deeds of trusts and other encumbrances of record.

Preparing warrant requests with supporting documentation.

Recommending resolutions to escrow related issues.

Verifying the payment of all real property taxes and other assessments owed on the property .

Attending meetings and facilitating closings.

Obtaining signatures of all property owners of record on the conveyance documents .

Ensuring the final title policies contain only the Exceptions City has agreed to accept.

Disbursement of sale proceeds to the property owner and other parties of interest.

Task 8 .d Deliverables:

Pre- approved Acquisition Documents and offer package documents Signed Acquisition Agreement, if agreement reached with property owner Signed Deeds, if agreement reached with property owner
Recorded conveyance documents
Final legal descripti ons and exhibit plat maps for record documents for easement/ acquisitions C-081- 2021 184
Task 8 .e Assumptions:

Ci ty will provide a template, or example, of all instrument of conveyance documents to be used , approved and accepted to for m, by the City Attorney and Public Works Department, prior to execution of the contract, for use on this project.

City will be responsible for all title, escrow, closing, easement, fee title and all other direct costs associated with the acquisitions .

There is one ( 1) easement, and two ( 2) fee t itle acquis itions identified for the project.

Task 9
Bid Assistance
Optional task identified in the RFP , not included in the scope of work at this time. The City may authorize Bid Assistance through an amendment to the PSA.

Task 10 Construction Engineering
Optional task identified in the RFP , not included in the scope of work at th is time. The City may authorize Construction Engineering services through amendment to the PSA.

C-081- 2021 185
AMENDMENT No. I TO PROFESSIONAL SERVICES AGREEMENT
The Professional ervices Agreement entered into on....,J"'a'""n=u=arv'--~~..,=..,-· between the City of South Lake Tahoe, a municipal corporation ( .. CITY'") and a rdno ("" CO r') is hereby amended as set forth below .

The terms of the Professional Services Agreement are hereby amended as follows :
ection I ofthe AG REEM T is hereby repealed in its entirety and replaced with the following language :
ection I. Scope of ervices. Consultant shall perform the services set fonh in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement.

Consultant shall have no power or authority by this Agreement to bind City in any respect.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exh ibit A. " cope of enices,'" in its ent irety. attached hereto and incorpo rated herein by re fere nce. Ex hibit B ... Compensa tion chedule ,'' attac hed hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.
ection 3 ofthe AGREEME Tis hereby repealed in its entirety and replaced with the following language :
ection 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Amended Fee chedule set forth in Ex hibit B, which is attached hereto and incorporated herein by reference. An additional amount of $318, 875 is authorized under this amendment. In no event shall Consultant compensation for work completed under this Agreement exceed the sum of the original contract amount of $329. 8 I5 .00 plus the additional fee of $318, 875. 00 for an amended total fee of 648, 690. 00 without authorization from the City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

WITNE S WHEREOF. the parties have caused this amendment to the Professiona l Services Agreement to be executed on the date first written above.

AP1;E DA TOFORM: ~~
Heather troud. City Attorney
ATTEST :

By :

Stephen Pec k. Principa l
Cardno
Busine s Licen e # 008171
CITY EAL:

City of South Lak e Tahoe - LeJdno
PSA Am end ment o. I
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EXHIBIT A

SCOPE OF SERVICES
The City of South Lake Tahoe (" City") agrees to retain the design engineering consulting firm, Cardno Consultant") to perform the scope of engineering services as out lined below for the Tahoe Valley Greenbelt and Stormwater Improvement Pro ject (" Proj ect"). The following Scope of Services descr ib es various work tasks the City may authorize the Consultant to perform during the life of the agreement .

The Tahoe Va lley Greenbelt and Stormwater Improvement Project ( Project) 1s an important environmenta l project in the City of South Lake Tahoe ( City) that will provide a unique opportunity to incorporate both stormwater and recreationa l improvements in one comprehensive Project. The Project area is composed of commercial areas, residential areas, open space, and a State Highway . The open space is currently under- utilized for stormwater quality treatment and provides key opportunities for recreation benefits . Project area constraints consist primarily of property ownership, a limited existing stormwater collection and treatment system for stormwater runoff, and an unplanned and underutilized recreation component .

Building upon the planning and design work previously completed, the Proje ct final engineering design will result in complete civil plans for the proposed project improvements . The Cardno team understands that the final design must be supported by sound science in the areas of hyd rology, hydraulics, erosion control, recreation, botany, and stormwater quality pollutant load reductions to meet the City' s project goals.

The City has acquired Proposition 1 planning grant funding from the State Water Resource Control Board ( SWRCB) for the delivery of Plans, Specifications, and Estimate ( PS& E) bid documents for the Project. However, the amount of Prop 1 planning grant funding is wa s insufficient to complete PS& E bid documents for the entire Project area . The City and Consultant determined the available planning grant funding is enough to complete the 60% PS& E bid documents . Therefore, at the January 14, 2020 City Council meeting the Consultant was authorized to begin tasks specific to completing the 60% level of PS& E documents.

Public Works submitted a grant application to the Ca lifornia Tahoe Conservancy ( CTC) to acquire Proposition 68 grant funding for the Tahoe Valley Greenbelt and Stormwater Improvement Project . At their March 2020 Board meeting, the CTC Board approved a $375, 000 grant that w ill fund the completion of 100% bid documents .

In accordance with procedures described w ithin the Base Agree ment, Exhibit A, Scope of Services, approved at the January 14 , 2020 City Council meeting, Pro ject Tasks identified within the Base Agreement can be authorized by the City via amendment to the Base Agreement . The CTC Proposit ion 68 grant funding provides enough funding to authorize additional Project Tasks 3, 5, 6, and 7b through 7e w ith the approval of Amendment No . 1 to the Professional Services Agreement . Tasks 1, 2, 4, and 7a were previously approved by City Council and authorization granted to Cardno to complete those C-079-2020
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Pro ject Tasks . Compensat ion to the consultant, Cardno is also adjusted w ith Amendment No. 1 as specified within Section 3 of the AGREEMENT and as deta iled w ithin the amended Exh ibit 8 , Master Agreement Fee Schedule .

The upper Project area , Greenbe lt area, and lower Project area are defined as the West Area, Central Area and North Area respect ively and are further defined as follows :

West Area is the Project area located above Emerald Bay Road ; Central Area is the Greenbelt Area located between Lake Tahoe Blvd and Emerald Bay Road ; and North Area is located between Tahoe Keys Blvd and Barton Avenue .

As add it ional project plann ing funds are acqu ired, Pub lic Works may authorize through amendment( s) to this base agreement, addit ional wo rk tasks , includ ing but not limited to 100% bid documents, provid ing property acqu isition serv ices, bid support, and construction eng ineering serv ices . A single task or a bund le of work tasks authori zed by the City may be negotiated ind ividually to determine mutually acceptable compensat ion to the Consultant . The Consultant shall not beg in on unauthori zed work tasks unt il an amendment spec ifically adds the work to the base agreement .

Be low and on the follow ing pages is Cardno' s proposed scope of work for the professional services to develop final civ il plans and supporting technica l documents fo r the Proj ect .

Task 1 Project Management , Meetings, and Public Outreach Timely and cons istent project management, publ ic outreach and coord inat ion are cr it ical parts of any project in the Lake Tahoe Basin . The following are the sub -tasks for Project Management, Publ ic Out reach and Coord inat ion .

Subtask 1.A Project Management and Coordination
The Project Management and Coordination sub -task includes the internal Cardno team coord ination and commun icat ion efforts requ ired to perform the work along with monthly budgeting, invo icing, fi ling , sub -consultant coordination and invoicing and general proj ect admin istration . To fac ilitate these tasks, Cardno w ill ass ign a project coordinator who is ded icated to the project from inception to completion.

This allows for an efficient work process that benefits both the City and Pro ject design team .

The Cardno team will establ ish effective commun icat ion between the part ies involved, includ ing ; City planning and engineeri ng staff, ut ilities, the public, business owners; and fund ing, perm itt ing and regulatory agenc ies . Our experience shows that although the primary po int of contact w ill be the Project Manager, direct commun icat ions between City staff and designated Task Leaders should occur when needed for efficiency of certain project work efforts . All internal team commun ications w ill be led by the Project Manager who will coordinate closely with Task Leaders .

Subtask 1.B- Public Outreach / Property Owner Meeting
The Cardno team will support the City in publ ic outreach efforts at a key juncture during project development, most likely in the form of a publ ic meeting . The publ ic meet ing ( 1) will provide a venue for C- 079- 2020
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fa cili tated commun icat ions between City staff and bus iness owners, residents, and other stakeholders .

The format of the publ ic meeting w ill be based on the meeting purpose and intended aud ience .

Des ign Wo rkshop, Inc . (DWI ) w ill ass ist Cardno with the organ ization and presentation of design elements for the publi c meeti ng . Cardno ant icipates the meet in g w ill be in an open house format where part ici pants can drop- in, read dis plays and othe r informative materials, and offer comments . Faci litators w ill be available to discuss is sues and form discuss ion groups . Th is format w ill allow community members to learn about and discuss the proposed project in an informal env ironment . Depending on the goals and purpose of the meet ing , Cardno may use add itional techn iques, includ ing comment ca rds and dot exerc ises . Cardno can replicate these activit ies in an on line survey format to provide an opportunity for people who may not be able to attend the meet ing to st ill partici pate .

Subtask 1.C - Funding and Regulatory AgencyfT AC Meetings Th e City and the Cardno team , along w ith funding and perm itting agenc ies , w ill ho ld meetings at key junctures duri ng the project development process to ensure all parties are informed and all proj ect des ign cons iderations and requirements are be ing met, and to provide general coordination . For the purposes of th is scope Cardno is proposing to allocate time for up to two (2) funding, regu latory, and/ or TAC meet ings .

Each of the TAC meetings wi ll be attended by the Cardno Project Manage r and one key Task Leader , and a Project Assistant to take meet ing m inutes . Cardno w ill coord inate the TAC meetings w ith the TAC members, provide an agenda for the meetings and add itionally develop a PowerPoint or other su itable presentat ion materials summarizi ng the meeti ng object ives and presenting items to be covered for discuss ion . After the meeting, the meeting minutes w ill be deve loped/ forma lized and distr ibuted to all meet ing attendees .

Subtask 1.0 - City Planning Commission/ City Council Meeting This project may require presentations to the City Council or City Plann ing Commission . The primary purpose of the meeti ng w ill be to provide a project update and respond to inquiries from the City .

Attendance at the meet ing (1 City Counc il or 1 City Plann ing Comm iss ion as determined by the City) w ill occur at or follow ing a key de liverab le po int w ith in the project schedu le (i.e ., completion of 60 percent or 90 percent designs as determ ined by the City).

The Cardno team w ill prov ide input on the purpose, outline, and content for meeting presentat ions and provi de graphics developed as part of other tasks to help communicate proj ect elements . Cardno ' s efforts w ill inclu de developi ng a PowerPoint presentation for the selected City Council or City Plann ing Commission meeting. Cardno' s Project Manager and one key Task Leader w ill attend the meet ing, either presenting or supporti ng the City project manager, as directed by the City .

Task 1 Deliverables :

Publ ic Not ification ( flyer) and presentat ion materia ls for one publ ic meeting ( 1) PowerPoint presentat ion , agendas and meet ing m inutes for each TAC meeting ( 2) PowerPoint presentat ion for one City Counc il or Planning Commiss ion meet ing ( 1) C- 079- 2020
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Task 1 Assumptions:

The overall duration of this contract is twelve ( 12) months City w ill provide meet ing venues
City w ill provide postage for any ma ilings/ flyers
City w ill provide mai ling list ( and conta ct list ) for all property owners, business owne rs and residents in the Project area that is current and updated
Task 2 Supplemental Site Surveying and Basemap Updates
The previous project effort obta ined pre lim inary survey information throughout the project area, including survey control establ ishment, aerial ( Li DAR ) data collection, and limited field surveying with in the project area . Field survey cons isted of the Greenbelt area and ma jor downstream dra inage features.

Although previous survey efforts were adequate for pre lim inary plann ing, prel iminary des ign and environmental review, a deta iled field survey is requ ired to deve lop an accurate basemap for final project design and development of accurate construction documents . The Cardno team proposes to perform targeted survey data collection to obta in the necessary leve l of information .

Cardno has teamed with Morton & Pita lo, Inc . (M&P). to provide topographic land survey ing for the Project . M&P is an experienced land surveying firm w ith extensive experience throughout the Sierra Nevada range . Site survey is requ ired with in the proposed Project improvement areas to define existing drainage courses and site topography, locate ex isting right- of-way features and roadways, tie-in exist ing utility facil ities, locate predom inate structures and landscape elements ( bu ild ings, fences, trees, rock outcrops, etc.), and provide accurate property informat ion for design of the Proj ect improvements.

The antici pated survey areas for the base mappi ng where design work wi ll be performed , as described starting in Task 4, generally includes the following locat ions and/ or project elements :

The following areas will be included a part of this contract Greenbelt Area ( to southeast of "Y" /US SO)
o Stormwater co llection and conveyance; underground feature ( B St, Barton Ave, 4th St) o Water quality detention basins, greenbelt meadow; surface feature ( Greenbelt, 3rd St) o Bike/ multi- use trails, and recreational site amen ities; surface features ( Greenbelt) o Lighting and landscape elements; surface features ( Greenbelt) The following areas are included under a separate contract -( fall/ winter of 2019[ Bonanza area ( to west of US SO)
o Roadway features, cross sections, ex isting stormwater and public utilities ( F Street, D Street, and Bonanza Ave)
o Water qual ity detention basins ( 3 ) sites on public parce ls; land topo features and trees Per iphera l greenbelt area ( to southeast of "Y" /US SO, between B St and Barton Ave) o Roadway features, cross sections, existing stormwater and public utilities ( B Street, Barton Avenue, and 4•h Street)
3rd Street Basins ( between Barton Ave and Helen Ave)
o Roadway features, cross sections, exist ing stormwater and public utilities ( 3rd Street, Barton Avenue, and Helen Avenue)
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o Water qual ity detent ion basins ( 2) sites on publ ic parcels ; la nd topo features and trees James/ Eloise and Stormwater Outfall ( to north of US SO) o Roadway features , cross sections, existing stormwater and pub lic utilities ( 3rd Street, James Avenue , Eloise Avenue , Counc il Rock Dr ive , and Tahoe Keys Boulevard) o Water qual ity detention basins ( 2) sites on publ ic parcels ; land topo features and trees Subtask 2.A Survey Control
Previous efforts have established a basel ine survey control across most of the Project area . While the survey control is project- wide, the control does not cover all of the areas requiring detailed survey, and the control has been in place for a few years . Therefore, verification and some resetting and placement of additional survey control w ill be requ ired to accurately perform the topograph ic surveying of the project area and establish a more complete control network for civil design and future construction .

M&P will begin by confirming ex ist ing control and resetting any damage/ destroyed contro l set previously . Additional survey contro l w il l be set based on coordination efforts with the des ign team .

Cardno will provide a drawing sheet within the plan set depicting the project control points and provide northing and easting locations in table format w ithin the drawing for all relevant control poi nts.

The additional/ reset survey control will be set on the same datum and projection as the previous survey data ( Californ ia State Plane, Zone 2).

Subtask 2.B Topographic and Planimetrics Survey
M&P will prov ide the necessary field survey ing efforts for the project and collect the additional field informat ion (e .g ., topography, and planimetrics survey data) to develop an accurate updated base map for the project area .

The initia l efforts associated with th is task w ill be the rev iew of the proposed project features and the exist ing survey data . Based on this rev iew, the Cardno team w ill determi ne where, and to what extent, Cardno needs additional field survey data ( planimetrics and topography) for proper design of the project. For selected areas of detailed topo mapping ( e .g. Greenbelt/ Central Area), Cardno will develop 1-foot contours and include 25 -foot cross - sections of any adjacent pertinent roadways, where surface improvements are targeted . For segments of roadways and project areas where the main project element is predominately underground stormwater infrastructure, a limited yet appropriate level of topo survey data w ill be collected as the proposed improvements are less dependent on ex ist ing surface features . Where applicable, the plan imetric survey w ill include survey shots of all found features ( e .g ., build ings, pavements, curbs, sidewalks, fences, walls, signs , utility poles, traffic signals, utility vaults and boxes, utility risers, underground utility manholes and inverts where accessible, stormwater fac ilities and drainage channels, trees, rock outcropping, and predomi nate landscape features) within the targeted survey/ project area .

Subtask 2.C - Topographic Base Map
The Cardno team w ill compile the previously developed base map data with subsequent field survey data collected as part of this effort and develop a deta iled project base map for the final design efforts .

The draft base map will be field checked by walking the project site, confi rming all aspects are correct, C-079- 2020
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and documenting any errors . The base map will then be updated, providing the Cardno team and the City w ith an accurate base map that can be trusted throughout the design process .

The process outlined above is an ideal approach to ensure the topograph ic and planimetric features are accurate . However, the boundary survey cannot be performed in such a manner . The boundary information collected during the field survey ( Subtask 2B) will be used to develop boundary mapping in conjunction w ith subdivision and record maps available through El Dorado County and the Sierra Pacific Power Company GIS parcel mapping. Unfortunately, older areas of Lake Tahoe , such as the project area, have inconsistent boundary information. M&P will collect available property record map information from the County Recorder' s Office that will be used to develop a more accurate parcel boundary layer for key propert ies adjacent to the proj ect im provements. Th is parcel layer will be translated and rotated to the mapped field boundary points as a " best fit" determined by a licensed land surveyor, to create a design- level property boundary map. For easement acquisitions, addit ional survey and mapping may be required to rectify material discrepancies and conflicts identified between the record mapping and field data . This effort would be completed as part of an optional Property Acquisition Task , upon direction from the City, once final acquisition properties are identified .

The Cardno team w ill collect utility pothole location data, updated utility grid map information from respective utility companies, and add any relevant information to refine the updated project base mapping ( defined/ scoped under Task 4). Where applicable, utility grid information can be rectified to field survey points and modified where survey information is of better quality than the grid maps ( USA and visib le information [ manholes, valves , etc .] field surveyed).

Subtask 2.0 - Property Boundary Mapping
The available property boundary information used for the planning/ preliminary design phase was approximate, including county database and GIS based property data, and though relative for the preliminary layout of proJect elements, 1t 1s not suffici ent for the final design documents.

M&P will prepare property boundary mapping for the right of ways of the streets and parcels proposed for stormwater quality basins and the greenbelt improvements within the Project area ; and incorporate the property information with the project base map . The basis of the property boundary mapping will be from record information, and not the result of a deta il ed corner/ monument field survey . Record subdivision maps, assessor maps and other recorded information available through the City and County will be the source of data . The property boundary mapp in g w ill be best fit to fences , utility poles, common improvements and other predominate physical/ land features as an overlay to the Topographic and Planimetrics Survey.

Task 2 Deliverables :

Electronic files of control points in Autodesk Civil3D format ( California State Plane Coordinate System Zone 2, NAD83 for horizontal, and NAVD88 for elevation) Project Basemap in Autodesk Civil3D format
Task 2 Assumptions:

Survey control will be established ; however, protection from manmade or natural disturbances is not guaranteed . Future use of the control for construction will require verification, and potential re - establishment, prior to use for construction .

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Accuracy of the " best fit" property boundary mapping is not certain, though expected to have a reasonable leve l of confidence w ithin 3-feet or less horizontal offset .

Task 3 Permitting
The Cardno team will assist the City in developing the appropriate permit applicat ion submittal packages that w ill be required for project implementation . The appl ications will comb ine the resource ana lys is that was conducted for the proj ect- level initial study ( IS)/mitigated negative declaration ( MND)/ initial environmental checklist ( IEC) with the design information developed for project construct ion ( e .g ., 60 percent and 90 percent design plan sets). Cardno w ill follow a process that has been successfu lly used for similar public service and environmental improvement program ( EIP) projects in the Tahoe Bas in and is based on early and continuous commun ication and coordination between the design team and the agencies . The permits and key supporting documents that are anticipated, and scoped/ budgeted for the project include :

TRPA EIP Project Permit
TRPA Soils/ Hydro Report and Findings
State Water Resources Control Board Section 401 Water Quality Certification USACE Section 404 Authorization ( pursued under the authority of a Nationwide Permit ) Lahontan Regional Water Quality Control Board ( RWQCB) Not ice of Intent for Coverage under the Tahoe General Construction Permit ( Board Order No . R6T - 2016 -0010) Storm Water Pollution Prevent ion Plan ( SWPPP), in draft format complying with the Tahoe General Construction Permit
Ca ltrans Hydrology Rev iew/ Coord in ation, and Encroachment Permit During the development of the 60 percent design plans, the Cardno team will coordinate with the appropriate agencies to obtain written documentation confirm ing the requ ired perm its and submittal time lines that w ill be necessary to meet the project construction schedule . The Card no team is fam iliar with these perm it applicat ion subm itta l requirements and w ill coordinate early and often with the regulatory agencies to ensure the project construction schedule w ill be met .

Permit applications and the project- level SWPPP ( draft format) w ill be prepared during the 90 percent design step . Permit application submittal packages w ill include the project' s 90 percent design plan set .

Agency requests and permit conditions w ill then be incorporated into the 100 percent design .

Task 3 Deliverables :

Application submitta l packages for the permits identified in this task TRPA EIP Project Permit Application
State WRCB Section 401 Water Qua lity Certification
USACE Section 404 Authorization
Lahontan RWQCB NO i, and draft SWPPP document
Ca ltrans Encroachment Permit
Project- level SW PPP ( 1 draft and 1 worki ng fina l)
Task 3 Assumptions :

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Hydrology study, and hydraulics ana lys is,
Land use study, and maps of public lands, and
Other technical studies completed to support the project design The preliminary des ign report will be developed during the 60% design phase and conclude at this step in the project de li very process . The design report will not be updated with each design iteration.

The Cardno team w ill utilize updated survey and basemap ( Task 2) data along with information obtained as part of the update and refinement of the project hydrologic/ hydraulic analysis ( Task 7) to guide the design process . The 60 percent des ign plans w ill be developed on the basis of the preferred alternative reflected in the 30 percent prel iminary design, and address requirements re sult ing from the environmental review , including construction and/ or mitigation measures . It is noted herein that the Third Street " treated w ater" pipeline as shown in the 30 percent plans, is assumed to be removed from the design going forward ( and is not part of th is scope) as a proj ect element due to cost/ benefit concerns as previously discussed w ith City staff.

The plans will represent an industry standard 60 percent design level and incorporate the Project elements desired for construct ion . The plan set will be comprised of the following types of plan sheets :

Title sheet, notes and legend
Index sheets, survey control and alignments
Temporary controls for traffic, staging, storage and access, and BMP plans Plan and profile civil sheets for stormwater system and bike trail/ roadway surface improvements
Greenbelt site amen ity plan sheets
Grading sheets and cross - sections for major earthwork components ( detention bas ins, greenbelt)
Landscape and irrigation plan sheets
Lighting and electrical plans
Typical details for proj ect facilities ( including city standard details where app licable) In order to streamline the design process, and to prov ide a reduced des ign development cost in the most efficient manner possible, while also providing design plans and construction documents that can effectively be constructed, the following types of sheets will not be included in the plan set :

Roadway surface cross sections, for areas where little or no surface improvements are proposed, and primarily just include underground infrastructure Isolated bike/ multi - use trail cross sect ions ( for efficiency, antici pated to develop combined cross sections for Greenbelt grad ing and bike trail surface improvements) Key design features for the 60 percent design plans are expected to include : project elements for stormwater collection, conveyance and treatment, including detention/ basins and channels; bike and multi- use trail facilities; pedestrian lighting/ electrical improvements; recreational site amenities within the greenbelt; and landscaping/ revegetation improvements . The plans will contain sufficient underground utility information ( from util ity grid maps and potholi ng efforts) to ensure major utility conflicts can be avoided or mitigated .

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Design Workshop ( DWI) w ill provide landscape, irrigation, and site amenity plans in support of the 60 percent design . Cardno and DWI have worked together on numerous recreation and EIP projects; Cardno is confident in our abil ity to weave civ il and landscape design together to create a project that meets dispersed goals of recreation, hydrology, and perm itting requ irements . The recreation opportunit ies within the greenbelt wi ll provide enhanced tra il connectiv ity, trail loops, and clear wayfinding to promote bicycl ing and walking connect ions to commerc ial and res idential areas . Seating overlooks and interpretive amenities are anticipated; they w ill create a learn ing landscape that serves users of all ages . Add it ional recreat ion opportunities exist w ith in the Greenbelt/ Central Area . Prov id ing recreational improvements will expand public use of the community gathering area located at the Crossing reta il center. Improvements are antic ipated to provide children' s play amen it ies that are naturalized and respond to the natural environment . The recreational improvements will be selected to promote independent explorat ion and a connection to the outdoors . DWI w ill review and provide input on grad ing plans to coordinate the grading and storm water strateg ies with the overall aesthetic and landscape approach .

Western Botanical Serv ices ( WBS) will provide revegetation design for stormwater quality basins, source controls, and restoration of areas disturbed by construction or in need of eros ion control stabilization .

PK Electrical will provide electrical engineeri ng and site lighting des ign . The pedestrian lighting in the 60% plans will include locations of proposed pedestrian lighti ng ( based on light type and illumination requirements). along with general details of the pedestrian light ing style .

Prior to TAC review, the Cardno team will prov ide the 60 percent design plans to the City for review and comment . The Cardno team will meet w ith the City to rev iew the plans and conduct a rev iew meeting at the project site . This meeting wi ll enable the Cardno team and City to walk the site and review the proposed improvements against the exist ing cond itions . This will allow both parties to identify any potentia l project issues/ complications so it can be addressed at the 90 percent des ign step .

At this stage of the design process, the Cardno team does not propose to develop project technical spec ificat ions or special provisions . These will be developed at the 90 percent design stage when the project des ign is refined, and all material aspects of the project are nearly comp lete. This will reduce drafting efforts for general assumpt ions on the specifications/ specia l provisions and reduce City rev iew time, allowi ng for a more efficient project delivery process at a reduced cost .

Utility Mapping, Coordinat ion and Pothol ing
Cardno will coordinate with utility companies to obtain any updated and available as -built and grid mapping util ity data to supplement previous efforts from the pre lim inary des ign . Potho ling plans w ill be developed for potential conflict locations based on the updated 60 percent design progress in order to verify uti lity locations, identify confl icts, and inform the design efforts. Pothole locations will be recorded and tied -in by field survey for accuracy ; either at the time of potholing or marked in the field w ith paint or wooden stakes, depending on location and efficiency . Surveyed utilities will then be located in the plans and noted according to fie ld notes for depth, material, and type .

A potholing plan and genera l potholing schedu le (high priority, design priority and construction priority) will be developed and provided to the respect ive util ity companies for review, coordination and discussion . The Cardno team will coordinate w ith the uti lities ( one utility coord ination and rev iew C-079- 2020
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meeting, wh ich will be conducted at a " DIGGS " meet ing the City typ ically attends) to review the proposed potholing to be performed . A total of eight ( 8) utili ty potholes has been assumed and included in the scope ( for electr ic, telephone , cab le and/ or natura l gas). In add it ion to the eight ut ility potho les , it is assumed that any sewer and water utili ty pothole efforts can be coord inated and performed by South Ta hoe Pub lic Ut ility District ( STPUD) crews , in a collaborat ive effort w ith City as cost sav ings meas ure for the Proje ct .

Cost Estimate
To augment the plans, Cardno will produce a construction cost estimate to deta il the ant ici pated proj ect costs . The est imate w ill expa nd on the pre li m inary cost est imate for the project w ith refinements and updates based on the 60% des ign . Cardno w ill coord inate w ith the City and establ ish un it price s to reflect recent construct ion costs for sim ilar work in the reg ion . Recent bid resu lts from other City proj ects w ill provide usefu l data po ints .

Task 4 De liverables:
60"/o des ign plan s (1 City draft and 1 TAC draft)
60"/o estimate of probable costs
Pothol ing Plan
Pothol ing of Utili ties ( 8 potholes)
Task 4 Assumptions :

No wo rk w ill commence unt il all comments have been rece ived on the previous 30% des ign City and TAC draft rev iews and comments is scoped for 1 round/ iterat ion The City will prov ide all mee ting venues
Sewer and water ut ility potho les performed by STPUD
Task 5 90% Design Documents
The Cardno team w ill prepare a 90 percent des ign package for the proj ect . The 90 percent des ign w ill be developed based on comments rece ived from the City and TAC at 60 percent design and include the same plan sheet types as documented in the 60% des ign ( Task 4). The updated plans are to represent a standard 90 percent deta iled des ign and clearly define the project for perm itting purposes .

In add ition to the plans , draft techn ical spe ci ficat ions for the project w ill also be deve loped for major materials/ items associated w ith the project . At th is des ign step, techn ica l spec ificat ions w ill focus on ma jor materials, fac ilities and construct ion methods ; however, no te chn ica l spec ificat ions w ill be developed for m inor/ standard work items assoc iated w ith the project at the 90 percent juncture .

Spec ificat ions for m inor/ standard/ genera l construct ion elements and tempo rary controls ( e .g . water po llution contro l, construct ion survey, schedules , traffic contro l, etc.) w ill be delayed until the 100 percent des ign step . Preparing the spec ificat ions when all aspects of the proiect are comp lete will red uce drafti ng efforts/ time/ costs for genera l assumpt ions on the spec if icat ions/ specia l provisions and reduce City review time . This approach w ill be more effic ient w ith the proj ec t del ivery process and red uce cost . The project techn ical spec ificat ions w ill be developed in a format su itable for incorporat ion into a spec ial provis ions document ( City template) referenc ing the Caltran s St andard Specificat ions .

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Pr ior to TAC rev ie w , the Ca rdno team w ill prov ide the 90 percent des ign plans to the City for rev ie w and comment. The Cardno team w ill meet w ith the City to rev ie w the plans and conduct a final review meet ing at the project site . Th is meet ing w ill enable the Cardno team and City one last opportunity to ground- truth the des ign plans , cons ider any val ue engineeri ng oppo rtun it ies , and w alk the site to confirm the proposed improvements are appropriate to meet the proiect goa ls.

A draft SWPPP document developed under the permitt ing task and commenc ing at the 90 percent des ign , w ill be subm itted to the perm itti ng agenc ies at th is stage along w ith project perm it appl icat ions .

Task 5 Deliverables :
90 percent design plans ( 1 City draft and 1 TAC draft) 90 percent techn ical specificat ions/ sp ecial provisions for maJor construction elements ( 1 draft) 90 percent cost estimate
Task 5 Assumptions:

No w ork w ill commence until all comments have been rece ived on the prev ious 60% des ign Cit y and TAC draft revie w s and comments are scoped for 1 round/ iterat ion M inor/ general/ standard construct ion elements w ill not have technical spec ifications deve loped at the 90%; they w ill be developed at the 100% design step The special prov isions ( techn ical specificat ions) w ill be developed follo w ing City boilerplate templates The city is responsible for all contractual/ front end spec ial provision/ techn ical specificat ion sections Task 6 100% Design Documents
The Cardno team will prepa re a 100% des ign package fo r the proiect. Cardno w ill final ize the 100% des ign based on comments rece ived from the City and TAC on the 90% des ign along w ith perm it comments and cond itions rece ived from regulatory agenc ies rev iew ing the pe rmit appl icat ions . The 100% des ign w ill be a construction - ready set of documents, includ ing comp lete plans , techn ical spec ificat ions/ special provis ions , bid list , and cost est imate .

Tas k 6 Delive rables:
100 percent design plans ( 1 Cit y draft and 1 Fina l ) 100 percent technical spec ifications/ specia l prov isions ( 1 draft) 100 percent cost est imate
Task 6 Assumptions :

No wo rk w ill commence until all comments have been rece ived on the prev ious 90% des ign , and all perm it cond it ions have been rece ived
City draft rev iew and comment is scoped for 1 round/ iteration No Caltrans Documentation , LAPM forms, NEP A, etc . has been scoped/ budgeted , as there is no curren t fe deral fund ing for the project
The city is respons ible for all contractual/ front end special provision/ techn ical spec ification sect ions C- 079- 2020
C-081- 2021 197
Task 7 Hydrologic and Hydraulic Analysis
Previous efforts associated with the project planning and preliminary design included development of an XPSWMM model of the project area- both the existing and proposed condit ions . Cardno will use this model moving forward in the final design of the Pro ject to assess both the hydrologic and hydraulic aspects of the proposed improvements . Existing storm drainage features in the model w ill be updated, refined and verified during the field surveying efforts associated with Task 2 to assure relevant existing storm drainage infrastructure in the proj ect area is surveyed and accurately in corporated into the modelling efforts.

Cardno w ill update the exist ing XPSWMM model at each subsequent phase of des ign ( 60%, 90% and 100% design steps) to reflect the design depicted on the project plans . Cardno will then run the model and analyze specific storm events as determ in ed in coordination w ith the City , at min imum :

The 25 -year, 1-hour ( to reflect the TRPA des ign storm) The 10- year, 24 -hour (as requ ired by El Dorado County Dra inage Manual) One other storm event ( potentially a 5-year, or 100- year peak flow if requ ired by perm itti ng agenc ies) as determ ined by the City at project initiation The XPSWMM model output will prov ide information on both the hydrologic and hydraulic cond itions of each model event based on design parameters input ( reflective of the project plans at each des ign step).

The Cardno team sees the model ing efforts as an iterative process dur ing the design . When the stormwater in frastructure is designed in draft form ( plan and profiles are completed), the data wi ll be input/ updated in the XPSWMM model. The model w ill then be run at the various des ign storms and rev iewed . The review will include both surface hydrology/ runoff and pipe network condit ions . The XPSWMM model output and visual interaction aspects prov ide for real time information ( i.e., if a pipe is surcharging and cannot handle the flows of a design storm, the pipe overflows and provides a visualizat ion of this cond ition). The des igners can then ma e adjustments in the model ( increased pipe sizes , mod ifying slopes, etc.) to determine the most effect ive way to resolve the issue . Once resolved , the update w ill be incorporated into the design plans . This process w ill provide the City w ith design plans that adequately address the hydrologic and hydraulic aspects of the proj ect area .

Once the final design has been completed ( 100% des ign), accepted by the Pro ject TAC , and the XPSWMM model shows the hydrology and hydraulics operate acceptably in the proposed cond it ion , the des ign informat ion w ill be incorporated into a pollutant load reduct ion model ( PLRM) for determinat ion/ estimation of annual fine sediment, phosphorous, and nitrogen removal rates .

Task 7 Deliverables :

XPSWMM model - 60/ 90/ 100 design step updates
Final Hydro/ Hydraulic Memo - summary of model parameters and outputs, based on final design PLRM model - based on final project des ign, for incorporation into city model templates for regulatory pollutant load reduct ion credits
Task 7 Assum ptions:

LiDAR data and exist in g storm dra inage system survey data w ill be used in the development of the sub -w atershed boundaries
The City will provide basel in e and any planning level PLRM model data ava ilable for the project area C-079- 2020
C-081- 2021 198
The PLRM model w ill not be used or cons idered a des ign model and on ly developed after the final design has been comp leted and accepted by the City .

Task 8 Easement and Real Property Services ( as directed) Cardno and lnterwest Cons ulting Group w ill provide pre li m inary acqu isit io n support serv ices , as directed by the City Pro ject Manager, incl ud ing the follow ing real property serv ices as necessary :

Coord inate and attend a targeted meet ing w ith the City to discuss easement and rea l property serv ice needs for the project .

Perform fie ld/site inspect ions on the project area w ith property owners .

Review proposed right of way des ign, applicable environmental document and general project impacts .

Assist in identifying the proj ect right of way needs .

Draft property owner interest letter( s).

Contact and coord inate meet ings w ith the impact ed property owners and inform them of project in general.

Document property owner interest in project and feedback - i.e . Owner Survey .

Provide value eng ineering as review of right of way design mapp ing .

Provide progress reports regarding the status of property owner and/ or tenant contacts .

Prepare a high -leve l right of way acqu isit ion cost estimate for each subject property be ing evaluated.
o Determ ine each subj ect parce l's state of development and probable improvements at the time of acquisit ion .
o Determ ine the market data sets req uired to est imate value . o Conduct Ma rket Data Research util izing data sources from interna l resources , assessor' s informat ion, mult iple list ing serv ice , observed listings and informat ion from brokers .

The City may authorize Easement and Real Property Serv ices beyond the pre -acquis ition work , through an amendment to the PSA .

Task 9 Bid Assistance
Opt ional task identified in the RFP , not included in the scope of work at th is time . The City may authori ze Bid Ass istance through an amendment to the PSA .

Task 10 Construction Engineering
Opt iona l task identified in the RFP , not included in the scope of work at th is time . The City may authorize Construct ion Engineer ing services through amendment to the PSA.

C-079- 2020
C-081- 2021 199
EXHIBIT 8
Al\t1ENDED FEE SCHEDULE
C ity of South Lake Tahoe Cardno
PSA Amendment o . I
C-079- 2020
C-081- 2021 200
EXH IBIT 8 • 60% Ou, an fH Schedule · Authoriled by City Council on hnu; 1ry 14, 2020 ti ~ c.w.....-
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C-079- 2020
C-081- 2021 202
EXHIBI T B • Mauer Ag reement . Overall Fee Schedule of Au thoriud W ork Follo w ,nc Amendment No . l 1- l•' lllfolH
Cardno'
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C- 079- 2020
C-081- 2021 203
DocuS ign Envell1pe ID: B238969E- F7 5D- 4E37 - AE96- 93 C7E3B8A8AC

1. 2 .
3 .

4. CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 14th day of January 2020 by and between the City of South Lake Tahoe, a municipal corporati on (" City") and Cardno (" Consu ltant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which w ill be required by this Agreement .

B. Consultant possesses the skill , experience, ability, background, certification and knowledge to provide the services described in this Agreement o n the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement .

AGREEMENT
Scope of Services . Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement . Consultant shall have no po wer or authority by this Agreement to bind City in any respect .

The Consultant agrees that it has sa tisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research .

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, " Scope of Services," Work Tasks 1, 2, 4 , 7a, and 8a of the attached budget, hereto and incorporated herein by reference . Exhibit B, " Compensation Schedule," attached hereto and incorporated herein by reference, outlines the fees and compensation whic h shall be paid pursuant to this Agreement.

Term/ Time of Performance . The services by Consultant are to commence upon the execution of the Agreement and continue until December 31 , 2020 .

Compensation . Com pensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant' s compensation , including travel exceed $ 329,815 without ad ditio nal written auth o rization from City . Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Pay m ent is contingent upon com pliance with all terms an d conditions of th is Agreement, as set fort h herein . Co nsultant shall obtain prior written authorization from the City Project M anager for any costs in excess of budgeted amounts for each line item, task, or obligation unde r the Scope of Services.

Metho d of Payment. Consultant shall subm it monthly billings to City describi ng the work performed during the preceding month. Consultant' s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by who m , the ap pli cable hourly rate, and a descri ption of any rei m bursable expe nditures. Ci ty shall pa y Consultant no later than 30 days after approv al of the monthly invoice by City staff.

C- 007- 2020
C-081- 2021 204
Do cu Sign Enve lope ID: B238969E - F7 5D- 4E37- AE 96- 93C7E 388A8AC

5. Extra Work . At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein , " Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did no t reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform , nor be compensated for, extra work without prior written authorization from City .

6. Termination . This Agreement may be terminated by City or Consu ltant immediately for cause or without cause upon thirty days ( 30) days written notice of termination . Upon termination , Consu ltant shall be entitled to compensation for services performed up to the effe ctive date of termination , and City shall be entitled to all work performed to that date .

Termination , revocation , or expiration of this Agreement shall not release either party from liabil ity resulting from an event which occurred prior to such termination , revo cation or expiration . 7 . Ownership of Documents.

All plan s, stud ies , documents and other writings , including worki ng notes and internal documents, prepared by and for Consultant, its officers , employees and agents and sub cont ractors in the course of implementi ng this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in it s discretion w ithout furthe r compensation to Consultant or to any other party. Consultant shall , at Consultant' s expense, prov ide such reports , plans , studies , documents and other writings to Cit y upon written request. All documents prepared by Consultant are confident ial and shall be maintained to preserve their confident ial nature. Release of any such documents to third parties shall only be made upon written consent of City .
8 . Consultant' s Books and Records .
a. Consultant shall mainta in any and all ledgers , books of account, invo ices , vouchers , canceled checks , and other records or documents evidenc ing or re lating to charges for services, or expenditures and d isbursements charged to City for a min imum period of three ( 3) years, or for any longer period requ ired by law, from the date of final payment to Consultant for services provided pursuant to this Agree m ent. b. Consultant shall maintain all documents and records wh ich demonstrate performance under this Agreement for a min imum period of three ( 3 ) years , or for any longer per iod required by law, from the date of termination or complet ion of this Agreement. c. Any records or documents requ ired to be maintained pursu ant to th is Agreement shall be made available for inspect ion or aud it , at any time duri ng regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers . Copies of such documents shall be prov ided to City for inspection at City offices when it is practical to do so . Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant' s address indicated for receipt of notices in this Agreement .
d . Where City has reason to bel ieve that such records or documents may be lost or discarded due to dissolution, d isbandment or term ination of Consul tant' s bus iness , City may, by written request by any of the above - named officers, requ ire that custody of the records be given to City and that the records and documents be mainta ined at City offices. Access 2 C-007- 2020
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Do cuS ign Env el o~ e ID: 8 238969E - F75 0- 4E 37- AE 96- 9 3C7 E388A8AC 9 .
to such records and documents shall be granted to any party authorized by Consultant, Consultant' s representatives, or Consultant' s successor- in- interest .

Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City' s employees, and Consultant hereby expressly wa ives any claim it may have to any such rights . All employees, agents , contractors or subcontractors hired or retained by Consu ltant are employees, agents , contractors or subcontractors of Consultant and not of the City.

City is not requ ired to make any deductions or withhold ings form the compensation payab le to Consultant under the provis ions of this Contract and is not requ ired to issue W -2 Form s for income and employment tax purposes for any of Consultant' s assigned personnel. Any third - party persons employed by Consultant shall be entirely and exclusively under the direction, supervis ion, and control of Consu ltant. Consultant hereby indemnifies and holds City harm less from any and all claims that may be made against City based upon any contention by any third party that an employer- employee relat ionship ex is ts by reason of this Contract .

10. Interest of Consultant . Consultant, ( and principal s, as sociates and professiona l employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, d irect or ind irect, in the area covered by th is Agreement or any other source of income, interest in rea l property or investment which would be affected in any manner or degree by the performance of Consultant' s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement . 11 .
12 .

Consultant is not a des ignated employee w ithin the mean ing of the Political Reform Act because Consultant :
a. W ill conduct research and ar rive at con cl usions w ith re spe ct to his/ her rendit ion of info rmation, advice , recommendation or counse l independent of the control and direction of City or of any City official, other than normal agreement mon itoring; and , b. Posse sses no authority with respect to any city decision beyond rendition of information , adv ice , recommendation or counsel. [ FPPC Reg . 18700( a )(2)].

Professional Ability of Con sultant. City has rel ied upon the profe ssional tra ining and ab ility of Consultant to perform the services hereunder as a material inducement to enter into th is Agreement.

Consultant shall therefore provide properly skilled profess ional and techn ical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of qual ity ordinarily to be expected of competent professionals in Consultant' s field of expertise.

Compliance with Laws . Consultant shall comply with all app licable federa l, state , reg ional and local laws , codes , ord inance s and regulations in carrying out his/ her duties under this Agreement.

Consultant shall observe and comply w ith all applicable laws , ordinances, regu lations and codes of federa l, state and local governments, and shall comm it no trespass on any publ ic or private property in performing any of the work authorized by this Agreement. The City, its officia ls, offi cers , elected offi cials , appointed officials and employees shall not be liable at law or in equ ity as a resu lt of any failure of Consultant to comply with th is section .
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DocuSign Enve lope ID : 8238969E- F75D- 4E37 - AE96- 93C7E388A8AC In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses . Consultant represents and warrants to City that it has all lic enses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession . Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agr eement, any licenses , permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to th is Agreement may be withheld until this provision has been satisfied .
14 . Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appo inted boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect ( including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant' s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or w illful misconduct of the City .

Consultant agrees to defend City from and against any and all losses, damages , claims costs and fees arising out Consultant' s negligent acts, errors, omissions, regarding this Agreement , the Consultant' s work under this Agreement , or the consultant' s Scope of Work.

15. City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by Cit y, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth .

This hold harmless agreement by Consultant shall apply to all damages and claims for damages , or alleged to have been suffered, by reason of any of the aforesaid ope ration of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Ag reement, and consultant' s work under this Agreement.

Insurance Requirements .
a. Consultant, at Consultant' s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance polic ies. i. Workers ' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer' s Liab ility Insurance for his/ her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer' s liability Insurance in accordance with the laws of the State of California for all of the su bcontractor' s employees . Any notice of cancellation of all Workers' Compensatio n policies must be received by City at least thirty ( 30) days prior to such change . Consultant shall provide thirty 30) days written notice of nonrenewal of any Wo rkers' Compensation po licies .

The insure r shall agree to waive all rights of subrogation against City , its officers, 4 C- 007- 2020
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DocuS ign Envelope ID: B238969E- F75D- 4E37- AE96- 93C7E3B8A8AC agents, employees and volunteers for losses arising from work performed by Consultant for City .
ii. Commercial General Liability Coverage . Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($ 1, 000, 000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on the standard Occurrence form. Claims - Made forms are not accep table without prior written consent of City . City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by or on behalf of Consultant .

If a commercial general liability insurance form or othe r form with a general aggregate limit is used, either the general agg regate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit . iii.
iv .

Automobile Liability Coverage . Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non- owned vehicles, in an amount of not less than one million dollars ($ 1,000, 000) combined single limit for each occurrence .

Professional Liability Coverage . Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its empl o yees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($ 1,000, 000) on a claims- made annual aggregate basis, or a combined single - limit per occurrence basis .
b. Endorsements. Each general liability and automobile liability insurance policy shall be with ins u rers possessing an AM Best' s rating of no less than A : VII and shall be endorsed with the following specific language :
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured' s under Consultant' s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/ or work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connecti o n with such work or operations . ii. This policy shall be considered primary insurance as respects City, its elected or appointed offi cers, officials, employees, agents and volunteers . Any insurance maintained by City, including any self- insured retention City may have , shall be considered excess insurance only and shall not contribute with it. iii . This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant .
iv. The insurer waives all rights of subrogation agains t City except for Consultant' s Professional Lia bility and Employers' Lia b ility policies, it s elected or appointed officers, officials, employees or agents.
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16. v . Any failure to comply with report ing provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers .
vi . No policies of insurance carried by Consultant shall be suspended , voided, canceled , or changed in coverage or in limits excep t after thirty ( 30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self- Insured Retentions . The Consultan t shall be responsible for all deductibles in all of Consultant' s insurance policies. The amount of deduct ibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d . Certificates of Insurance . Con sultant shall provide certificates of insurance w ith orig in al endorsements to City as evidence of the insurance coverage required herein. Consu ltant shall not commence work under this contract until all insurance requ ired under this section has been approved by City as to form, amount and carrier, nor shall Consu lta nt allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved . Certificate s of insurance shall contain no exclu sions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid , first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated w ithin 48 hours from the t ime of mailing if ma il ed as provided in this sect ion .

If to City :

Provide a copy to:

If to Consultant:

City of South Lake Tahoe
1901 Airport Rd .

South Lake Tahoe , CA 96150
City Attorney' s Office
City of South Lake Tahoe
1901 Airport Road , Suite 300
South Lake Tahoe, CA 96150
Stephen Peck
P.O. Box 1533
Zephyr Cove, NV 89448
Assignment and Subcontracting . The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.

Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only w ith the express consent of City . Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City . If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. 6 C-007-2020
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DocuS ign Envelope ID : B238969E - F75 0- 4E37- AE96- 93C7E3B8A8AC 17 . Waiver. Waiver of a breach or default under this Agreement sh all not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement . 18 . Dispu te Resolu ti on. Any dispute concerning this Agreeme nt will be first submitted to the City Manager or his designee for resolution . If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure § 1094 . 5, and as provided by law .
19 . Controlling Law Venue . This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division . 20 . Prohi bited Interests . Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant' s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee , commiss ion , percentage , brokerage fee , gift or other consideration co ntingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any d irect interest in this Agreement, or obtain any present or anticipate d material benefit arising therefrom.

21. Equal Opportunity Employment . Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race , religion , color, national origin , disab ility, ancestry, sex or age . Such non- discr imination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination . Consultant shall also comply with all relevant provisions of City' s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted .

22. Drug - Free Workplace Certification . By signing this Agreement, Consultant hereby certifies under pena lty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug - Free Workplace Act of 1990 { Government Code Section 8350, et seq .) and will provide a drug- free work place by taking the following actions :
a. Publ is h a statement notifyi ng emp loyees that unlawful manufacture, distribution dispensat ion, possess ion , or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 a).
b. Establis h a Drug- Free Aw areness Program as required by Government Code Section 8355{ b ) to inform employees about all of the fol lowing :
i. The dangers of drug abuse in the workplace ;
ii. The person ' s or organization' s policy of ma in taining a drug- free workplace ; iii. Any avai lable counseling, rehabilitation and employee assistance program; and iv . Penalties that may be im posed upon employees for drug abuse violations. 7 C-007- 2020
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DocuSign Envelope ID : B238969E- F75D- 4E37 - AE96- 93C7E3B8A8AC 23 .
24 .
25 .
26 .
27 .
28 .
c. Provide , as required by Government Code Section 8355( c), that every employee who performs grant activities under this Agreement :
i. Will receive a copy of the Consultant' s drug- free policy statement; and ii. Will agree to abide by the terms of the Consultant' s statement as a condition of employment on this Agreement .

Fa ilure to comply with these requirements may result in suspension of payments under this Agreem ent or termination of the Agreement, or both , an d Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant ( 1) has made false certificatio n, or ( 2) violates the certi fi cation by failing to carry out the requirements as noted above.

Anti- Lobbying Cert ification . Consultant shall submit to City the Anti- Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be inclu ded in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act ( ADA) of 1990, ( 42 U.S. C. 12 101 , et. seq .), which proh ibits discrim ination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by th·e City Attorney .

Severability . If any term or portion of this Agreement is held to be invali d, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including corresp ondence, drafts, memoranda, and representations, are superseded in total by this Agreement .

Execution . This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become bin d ing upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 29 . Time is of the Essence . Time is of the essence for this Agreement. 30 . Authority to Enter Agreement . Consultant has all re qu isite power and authority to conduct its business and to execute, de live r, and perform the Agreement. Each party warrants that the in dividuals who have signed this Agreement have the legal power, right, and auth ority to make this Agreement and to bind each respective party.

31. Debarment and Suspension Certification
A. CONSULTANT' s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of Californ ia, that CONSULTANT has complied with Title 2 CFR, Part 180, O MB Guidelines to Agenc ies on Government wide Debarment and Suspension ( non - procurement)", which certifies that he/ she or any person associated therewith in the capacity of owner, partner, 8 C- 007- 2020
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DocuS ign Envelope ID : B238969E- F75D- 4E37- AE96- 93C7E3B8A8AC director, officer, or manager, is not currently under suspension, debarment, vo luntary exclus ion, or determination of ineligibility by any federal agency ; has not been suspended , debarred, voluntarily excluded , or determined inelig ible by any federa l agency w ith in the past three ( 3) years ; does not have a proposed debarment pend ing; and has not been ind icted, conv icted , or had a civ il judgment rendered aga inst it by a court of competent juri sd iction in any matter involving fraud or offici al misconduct w ithin the past three ( 3) years. Any except ions to th is cert if icat ion must be disclosed to City.

B. Except ion s w ill not necessar ily res ult in de ni al of recommendat ion for award but w ill be considered in determ ining CONSULTANT respons ib ility. Disclosures must indicate to whom exceptions apply, init iat ing agency, and dates of act ion .

C. Except ion s to the Federa l Governme nt Excluded Part ies List System ma inta ined by the Ge ne ral Serv ices Adm inistration are to be determ ined by the Federal Highway Adm inistration .

IN WITNESS WHEREOF , the parties have caused th is Agreement to be executed on the date first written above .

CITY OF SOUTH LAKE TAHOE : CONSULTANT :

By signed in counterpart
Jason Coll in, Mayo r
APPROVED AS TO FORM :

By signed in counterpart
Heather St roud , City Attorney
ATTEST :

By signed in counterpart
Susan Blankenship, City Clerk
Attachments:

Exh ibit A - Scope of Serv ice s
Exhib it B - Compensation Schedule
Exhib it C - Anti - Lobby ing Cert ification
Stephe n Peck , Pr inci pa l
Bus iness Li cense#: 0080171
The presence ofelectronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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DocuS ign Envelope ID: B23 8969E- F75 D- 4 E37- A E96- 93 C7E3B8A8AC di rector, officer, or manager, is not currently under suspension , debarment, voluntary exclus ion, or determinati on of ineligibil ity by any federal agency; has not been suspended, debarred, voluntar ily excluded , or determined inel igible by any federal agency with in the pa st th ree ( 3) years; does not have a proposed debarment pend ing ; and has not been ind icted , co nvicted, or had a civil judgment rendered against it by a court of competent jurisd ict ion in any matter involving fraud or offic ial m isconduct with in the past three ( 3) years . Any except ions to th is cert ification must be disclosed to City.

B. Except ion s w ill not necessar ily result in den ial of recommend ation for award but w ill be cons idered in determ ini ng CONSULTAN T respon sib ility. Di sclo sures mu st ind icate to whom except ions apply, initiating agency, and dates of action .

C. Exc eptions to the Federal Governme nt Excluded Part ies List Sy stem mainta ined by the Genera l Serv ice s Adm inistrat ion are to be determined by the Federal Highway Adm inistration .

IN WITNESS WHEREOF , the parti es have caused th is Agreement to be executed on the date first w ri tten above .

CITY OF SOUTH LAKE TA HOE : CONSULTANT :

APPROVED AS TO FO RM :

Ooeu Slgned by :

H~~
E4D 998A 479 •
ea rn er s7froud , City Attorney
ATTEST :

Do~ned by:

B ~
i'P ~ EMiship, City Clerk
At tachments:

Exh ibit A - Scope of Serv ices
Exh ibit B - Compensat ion Schedule
Exh ibit C - Ant i-Lobbying Certificat ion
By Signed in counterpart
Step hen Peck , Pr inc ipal
Bus ines s License#: 0080171
The presence of electronic signature cert ifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Counci l.
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DocuSign Enve lope ID: B238969E- F750- 4E37- AE96- 93 C7E3B8A8AC

EXHIBIT A

SCOPE OF SERVICES
The City of South Lake Tahoe (" City") agrees to retain the design engineer ing consulting firm, Cardno Consu ltant") to perform the scope of engineering services as outlined bel ow for the Tahoe Valley Greenbelt and Stormwater Improvement Project (" Project"). The following Scope of Serv ices describes various work tasks the City may authorize the Consultant to perform during the life of the agreement.

The Tahoe Valley Greenbelt and Stormwater Improvement Project ( Project) is an important env ironmental project in the City of South Lake Tahoe ( City) that will provide a unique opportunity to incorporate both stormwater and recreational im provements in one comprehensive Project. The Project area is composed of commercial areas, res idential areas, open space , and a State Highway . The open space is currently under- utilized for stormwater quality treatment and provides key opportunities for recreation benefits . Project area constraints consist primarily of property ownership , a limited existing collect ion and treatment system for stormwater runoff, and an unplanned and under- ut iliz ed recreat ion component .

Building upon the planning work previously completed by the City , the Project final engineering design will result in complete civil plans for the proposed project im provements. The Cardno team understands that the final des ig n must be supported by sound science in the areas of hydrology, hydraulics, erosion control, recreation, botany, and stormwater qual ity pollutant load reductions to meet the City' s project goa ls.

The City has acquired Proposition 1 planning grant funding from the State Water Resource Control Board ( SWRCB) for the delivery of Plans , Specifications, and Estimate ( PS& E ) bid documents for the Project. However, the amount of Prop 1 planning grant funding is insufficient to complete PS& E bid documents for the entire Project area . The City and Consu ltant have determined the available plann ing grant funding is enough to complete the 60 % PS& E bid documents. Therefore, the City w ill authorize the Consu ltant upon execution of this base agreement, to begin tasks specific to completing the 60% level of PS& E documents.

Supplemental planning grant funding is being pursued by the City at this time. The California Tahoe Conservancy ( CTC) has expressed a strong interest in funding the Project . A plan ning grant applicat ion was submitted to the CTC and is expected to be app roved by the CTC Board in March 2020 .

The upper Project area , Greenbelt area, and lower Project area are defined as the West Area , Central Area and North Area respectively and are further defined as follows :

West Area is the Project area located above Emerald Bay Road ; Central Area is the Greenbelt Area locate d between Lake Tahoe Blvd and Emerald Bay Road ; and North Area is located between Tahoe Keys Blvd and Barton Avenue.

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Docu Sign Env elope ID: B238969E- F75 D- 4 E37- A E9 6- 93C 7E3BBABAC As add iti o nal proj ect plann ing funds are acquired, Publ ic Works may authorize through amendment( s) to this base agreement, addit ional work tasks, including but not limited to 100% bid documents, providing property acquisition services, bid su pp ort, and construction engineering services . A single task or a bundle of work tasks authorized by the City may be negotiated indi v idually to determ ine mutually acceptab le compensation to the Consultant . The Consu ltant shall not beg in on unauthoriz ed work tasks until an amendment specifically adds the work to the base agreement .

Base agreement work authorized with the execut ion of th is base agreement is spec ific to performing work tasks requ ired to complete the 60 % leve l of PS& E do cuments . Below and on the fo ll owi ng pages is Cardno ' s proposed scope of work for the profess ional services to develop final civil plans and support ing technical documents for the Project .

Task 1 Project Management , Meetings , and Public Outreach Timely and cons istent proje ct management, publ ic outreach and coord inat ion are cr itical parts of any project in the Lake Tahoe Bas in. The follow ing are the sub - ta sks for Proj ect Management, Public Outreach and Coordination .

Subtask 1.A Project Management and Coordination
The Project Management and Coordination sub - task include s the interna l Cardno team coord ination and communication efforts required to perform the work along w ith monthly budgeting, invoicing, filing, sub - consultant coordination and invo ici ng and general project admin istrat ion . To facil itate these tasks , Cardno will assign a project coordinator who is dedicated to the project from inception to complet ion .

Th is allows fo r an effic ient work process that benefits bot h the City and Project des ign team .

The Cardno team will establ ish effective communication between the part ies involved , includ ing ; City plann ing and eng ineeri ng staff, uti lities, the public, bus ines s owners; and fund ing , perm itting and regu latory agenc ies. Our experience shows that although the pr imary point of contact w ill be the Project Manager, di rect commun icat ions between City staff and des igna ted Task Leaders should occur when needed for efficiency of certain project w ork efforts . All interna l team communications w ill be led by the Project Manager who w ill coord inate closely w ith Ta sk Leaders .

Subtask 1.8 - Public Outreach/ Property Owner Meeting
The Cardno team will support the City in public outreach efforts at a key juncture during project development, most likely in the form of a publ ic meeti ng . The public meeti ng ( 1) w ill prov ide a venue for fac ilitated communications between City staff and bus ine ss owners , res idents, and other stakeholde rs.

The format of the pub li c meeting will be based on the meet ing purpose and inten ded aud ience .

Desig n W orkshop , In c. (D W I) wi ll assist Cardno w ith the organ ization and presen tation of design elements for the publ ic meet ing . Card no ant icipates the meeting w ill be in an open house format where part icipant s can drop - in , read displays and othe r informative materi als , and offer comments . Faci litators w ill be ava ilable to discuss issues and form discu ssion groups . Th is format w ill allow commun ity members to learn about and d iscus s the propo sed project in an informal environment . Depend ing on the goals and purpose of the meet ing, Cardno may use additional techn iques, in clud ing comment cards C-007 -2020
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DocuS ign Envelope ID : B238969E- F75D- 4E37- AE96- 93C7E3 B8A8AC and dot exercises . Cardno can replicate these act ivities in an online survey format to provide an opportunity for people who may not be able to attend the meeti ng to still part icipate .

Subtask 1.C - Funding and Regulatory Agency/ TAC Meetings The City and the Cardno team, along with fund in g and permitting agencies , will hold meetings at key junctures during the project development process to ensure all parties are in formed and all project design considerations and requirements are being met, and to prov ide general coord inat ion . For the purposes of this scope Cardno is proposing to allocate time for up to two ( 2) funding, regulatory, and/ or TAC meetings .

Each of the TAC meeti ngs will be attended by the Cardno Project Manager and one key Task Leader, and a Project Assistant to take meeting minutes . Cardno will coordinate the TAC meetings w ith the TAC members, provide an agenda for the meetings and additionally develop a PowerPoint or other su itable presentation materials summarizing the meeti ng objectives and presenting items to be covered for discussion . After the meeting, the meeting minutes w ill be developed/ formalized and distributed to all meeting attendees .

Subtask 1.0 - City Planning Commission/City Council Meeting Th is project may require presentations to the City Council or City Planning Commission . The primary purpose of the meeting will be to provide a project update and respond to inquiries from the City .

Attendance at the meeting ( 1 City Council or 1 City Planning Commission as determ ined by the City) will occur at or following a key deliverable point within the project schedule ( i.e ., completion of 60 percent or 90 percent des igns as determ ined by the City).

The Cardno team will provide input on the purpose, outline, and content for meeting presentations and provide graphics developed as part of other tasks to help communicate proj ect elements. Cardno ' s efforts will include developing a PowerPo int presentation for the selected City Council or City Plann in g Comm ission meeting . Cardno' s Pr oject Manager and one key Task Leader w ill attend the meeting, either present ing or supporting the City project manager, as directed by the City.

Task 1 Deliverables :

Public Notification ( flyer) and presentat ion materials for one public meeting ( 1) PowerPoint presentation , agendas and meeting minutes for each TAC meeti ng ( 2) PowerPoint presentation for one City Council or Planning Commission meeting ( 1) Task 1 Assumptions:

The overall duration of this contract is twelve ( 12) months City will provide meeting venues
City w ill provide postage for any mailings/ flyers
City will provide mailing list ( and contact list) for all property owners, bu siness owners and residents in the Project area that is current and updated
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Docu S ign Enve lope ID: B238969E- F75 D- 4E 37- AE96- 93C 7E3B8A8AC Task 2 Supplemental Site Surveying and Basemap Updates
The previous project effort obtained preliminary survey information throughout the project area, includ ing survey control establishment, aerial ( LiDAR) data collection , and limited field survey ing w ithin the project area . Field survey consisted of the Greenbelt area and major downstream dra inage features.

Although prev ious survey efforts were adequate for preliminary planning, preliminary design and env ironmental review, a detailed field survey is required to develop an ac curate basemap for final project design and development of accurate construction documents . The Cardno team proposes to perform targeted survey data collect ion to obtain the necessary level of informat ion .

Cardno has teamed with Morton & Pitalo , Inc . ( M& P), to provide topograph ic land survey ing for the Project . M& P is an experienced land surveying firm with extensive experience throughout the Sierra Nevada range . Site survey is required with in the proposed Project improvement areas to define ex ist ing drainage courses and site topography, locate existing right - of- way features and roadways , tie -in ex ist ing utility facilities, locate predominate structures and la ndscape elements ( build ings , fences , trees , rock outcrops, etc .), and provide accurate property informatio n for design of the Project improvements.

The anticipated survey areas fo r the base mapp ing where design work w ill be performed , as descr ibed starting in Task 4, generally includes the followi ng locations and/ or project elements :

The following areas will be included a part of this contract Greenbe lt Area ( to southeast of " Y" /US SO )
o Stormwater collection and conveyance ; underground feature ( B St , Barton Ave , 4th St) o Water qual ity detention bas ins , greenbelt meadow ; surface feature ( Greenbelt, 3rd St) o Bi ke/ multi- use tra ils , and recreational site amenities ; surface features ( Greenbelt) o Lighting and landscape elements ; surface features ( Greenbelt) The following areas are included under a separate contract -{ fall/ winter of2019l Bo nanza area ( to west of US 50)
o Roadway features, cross sect ions , existing stormwater and publ ic utilities ( F Street, D Street, and Bonanza Ave)
o Water qua lity detention basins ( 3) sites on public parcels ; land topo features and trees Per ipheral greenbelt area ( to southeast of " Y" /US 50 , between B St and Barton Ave) o Roadway features, cross sections, existing stormwater and public util ities ( B Street, Barton Avenue , and 4th Street)
3rd Street Bas ins ( between Barton Ave and Helen Ave)
o Roadway features, cross sections , existing stormwater and public uti lities ( 3rd Street, Barton Avenue , and He len Avenue)
o Water quality detention bas ins ( 2) sites on public parcels ; land topo features and trees James/ Eloise and Stormwater Outfall ( to north of US SO) o Roadway features, cross sections, existing stormwater and public utilities ( 3 rd
Street,
James Avenue , Eloise Avenue, Counc il Rock Drive, and Tahoe Keys Boulevard) o Water quality detention basins ( 2) sites on public parcels ; land topo features and trees C-007- 2020
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Docu Sign Enve lope ID: B238969E - F750- 4E37- AE 96- 93C 7E3B8A8AC Subtask 2.A Survey Control
Previous efforts have established a baseline survey control across most of the Project area . While the survey control is project- w ide, the control does not cover all of the areas requir ing detailed survey, and the control has been in place for a few years . Therefore , verification and so m e resetting and placement of additional survey control will be required to accurately perform the topographic surveying of the project area and establish a more complete control network for civil design and future construction .

M& P will begin by confirming ex isting control and resetting any damage/ destroyed contro l set previously . Add it iona l survey control wil l be set based on coordinat ion effo rts with the design team .

Cardno will provide a draw irig sheet within the plan set depicting the project control points and provide northing and east ing locations in table format within the drawing for all re levant control points .

The additional/ reset survey control w ill be set on the same datum and project ion as the previous survey data ( California State Plane , Zone 2).

Subtask 2.B Topographic and Planimetrics Survey
M& P will provide the necessary field surveying efforts for the project and co llect the add it ional field information ( e.g ., topography, and planimetr ics survey data) to develop an accurate updated base map for the project area .

The in it ial efforts associated with this task will be the rev iew of the propose d project features and the existing survey data . Based on this review, the Cardno team will determine where, and to what extent, Cardno needs add itional field survey data ( planimetrics and topography) for proper design of the project. For selected areas of detailed topo mapping ( e .g. Greenbelt/ Centra l Ar ea), Cardno will develop 1-foot contours and include 25 -foot cross - sections of any adjacent pertinent roadways, where surface improvements are targeted . For segments of roadways and project areas where the main project element is pr edominately underground stormwater infrastructure, a lim ited yet appropriate level of topo survey data will be collected as the proposed improvements are less dependent on ex isting surface features. Where applicable , the planimetric survey w ill include survey shots of all found features ( e .g., bui ldings, pavements, curbs , sidewalks, fences, walls , signs , utility poles, tra ffic signals , uti lity vaults and boxes , utility risers , underground util ity manholes and inverts where accessible , stormwater facilities and dra inage channels, trees, rock outcropping, and predominate landscap e features) w ith in the targeted survey/ project area .

Subtask 2.C - Topographic Base Map
The Cardno team will compile the previously developed base map data with subsequent field survey data collected as part of th is effort and develop a detailed project base map for the final design efforts .

The draft base map will be field checked by walking the project site , confirm ing all aspects are correct, and documenting any errors . The base map w ill then be updated, providing the Cardno team and the City with an accurate base map that can be trusted throughout the design process.

The process outlined above is an ideal approach to ensure the topographic and planimetric features are accurate . However, the boundary survey cannot be performed in such a ma nner. The boundary information collected during the field survey ( Subtask 2B) will be used to develop boundary mapping in conjunction with subdivision and record maps available through El Dorado County and the Sierra Pacific C-007- 2020
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DocuS ign Envelope ID : B238969E- F750- 4E37- AE96- 93C7E3B8A8AC Power Co mpany GIS parcel mapping. Unfortunate ly, ol der areas of Lake Tahoe , such as the project area, have inconsistent boundary information . M& P will collect availa ble property record map information from the County Recorder' s Office that will be used to develop a more accurate parcel boundary layer for key propert ies adjacent to the project improvements . This parcel layer will be tra nslated and rotated to the mapped field boundary points as a " best fit" determined by a licensed land surveyor, to create a design- level property boundary map . For easement acquisitions, additional survey and mapping may be required to rectify material discrepancies and conflicts identified between the record mapping and field data . This effort would be completed as part of an optional Property Acquisition Task, upon direction from the City, once final acquisition properties are identified .

The Cardno team will collect utility pothole location data, updated util ity grid map information from respective utility companies, and add any relevant information to refine the updated project base mapping ( defined/ scoped under Task 4). Where ap p licable, utility grid information can be rectified to field survey points and modified where survey in formation is of better qual ity than the grid maps ( USA and visib le information [ manholes, valves, etc .] field surveyed).

Subtask 2.D - Property Boundary Mapping
The available property boundary information used for the planning/ preliminary design phase was approximate, includ ing county database and GIS based property data, and though relative for the preliminary layout of project elements, it is not sufficient for the final des ign documents.

M& P will prepare property boundary mapping for the right of ways of the streets and parcels proposed for stormwater quality bas ins and the greenbelt improvements within the Pro ject area ; and incorporate the property information w ith the project base map . The basis of the property boundary mapping will be from record information, and not the result of a detailed corner/ monument field survey . Record subdivision maps , assessor maps and other recorded information available through the City and County will be the source of data . The pro perty boundary ma pping w ill be best fit to fences , utility poles, common improvements and other predom inate physical/ land features as an overlay to the Topographic and Planimetrics Survey.

Task 2 Deliverables:

Electronic files of control points in Autodesk Civil3D format ( California State Plane Coordinate System Zone 2, NAD83 for horizontal , and NAVD88 for elevation) Project Basema p in Autodesk Civil3D format
Task 2 Assum ptions:

Survey con trol will be established ; however, protection from manmade or natural disturbances is not guarantee d . Future use of the control for construction will require verificat ion, and potential re - estab lishment, prior to use for construct ion .

Accuracy of the " best fit" property boundary mapping is not certain, though expected to have a reasonable level of confidence within 3-feet or less hori zontal offset.

Task 3 Permitting
The Cardno team wi ll assist the City in develop ing the appropria te permit application submittal packages that will be required for project implementation. The applications will com bine the resource analysis C-007 -2020
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Do c uS ign Env elope ID: 8238969E- F75D- 4E37- AE96- 93C7E388A8AC that was conducted for the project- level initia l study ( I5)/ mitigated negative declaration ( MND)/ initial environmental checklist ( IEC) with the des ign information developed for project construction ( e.g., 60 percent and 90 percent design plan sets). Cardno will follow a process that has been successfully used for similar public service and environmental im provement program ( EIP) projects in the Tahoe Basin and is based on early and continuous communication and coordination between the des ign team and the agencies . The permits and key supporting documents that are anticipated , and scoped/ budgeted for the project include:

TRPA EIP Project Permit
TRPA So ils/ Hydro Report and Find ings
State Water Resources Control Board Section 401 Water Quality Certification USACE Section 404 Authorization ( pursue d under the authority of a Nationwide Permit) Lahontan Regiona l Water Qua lity Control Board ( RWQCB) Notice of Intent for Coverage under the Tahoe General Construction Permit ( Board Order No . R6T - 2016 - 0010) Storm Water Pollution Prevention Plan ( SWPPP), in draft format complying with the Tahoe General Construction Perm it
Caltrans Hydrology Review/ Coordination, and Encroachment Pe rmit During the development of the 60 percent design plans , the Cardno team will coordinate with the appropriate agencies to obtain written documentation confirming the requ ired permits and submittal timel ines that w ill be necessary to meet the project construction schedule . The Cardno team is familiar with these permit application submittal requirements and will coordinate early and often with the regula tory agencies to ensure the project construction schedule will be met .

Perm it applications and the project- level SWPPP ( draft format) will be prepared during the 90 percent design step. Permit application submittal packages will include the project' s 90 percent design plan set .

Agency requests and perm it cond itions will then be inco rporated into the 100 percent design .

Task 3 Deliverables :

Application subm ittal packages for the perm its identified in this task TRPA EIP Project Pe rmit Application
State WRCB Section 401 Water Qua lity Certification
USACE Section 404 Author iza tion
Lahontan RWQCB NOi , and draft SWPPP document
Caltrans Encroachment Permit
Project- leve l SWPPP ( 1 draft and 1 working final)
Task 3 Assumptions :

Findings from the previous Aquatic Resources Delineation Report ( under separate contract) will be used to inform the project design and permitting efforts.

No Forest Serv ice- managed land and/ or USFS funding is assumed for the Project .

For California Tahoe Conservancy lands identified for use in association with the Project, required License Agreements are not included with this scope/ budget ( to be determined with optional Task 8, for easement and property acquisition assistance).

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Docu Sign Envelope ID: B238 96 9E - F75 D- 4E 37- AE96- 93C7 E3B8A8AC The Pro ject is a public service project, improving area - wide st o rmwater infrast ructure and implementing publ ic recreat ion amenities that are suitable to the Greenbelt/ Central Area land use and capabil ity. Because of the natu re of the proje ct , the assumption is that USACE and Lahontan Water Board will not require compensatory mitigation as a condit ion of authorizat ions .

Ta sk 3 assumes one subm itta l of CWA Sect ion 404 and 401 perm its appl icat ions that will be based on the 60 % Design Plan ( or subsequent de sign plan , at the discretion of the City), provid ing supplemental project information to USACE and Lahontan , as necessary . Our approach is to pr esent a max imum - case impact estimation to waters of the U.S and to waters of the State . A subsequent change in the project design or locat ion , whi ch results in impacts that exceed this max imum - case impact est imation , may trigger additiona l perm itt ing actions ( e.g ., reapplication or change from a Nat ionw ide Permit authorizat ion to a Letter of Perm issi on) that are not included in Ta sk 3.

If federa l fund ing is obta ined for any aspect/ portion of the project from a f und ing source other than the USFS , add it ional NEPA , and po tent ially CEQA efforts would be requ ired . The most likely fund ing scenar io would be t ran sportat ion funding throug h Ca ltrans from the Federa l Hig hway Adm inistrat ion FHWA ). If federa l funding is obtained, the Project wou ld be come " federa li zed " and add itional env ironmen tal comp lian ce, and other project aspects , w ill be requ ired bu t are not included wi thi n the curren t Project scope/ budget .

Task4 60% Design Documents
Development of the 60 pe rcent design deta il is a critical step in the desig n development process , as the design evo lves from a general/ p relim inary level to a deta iled design leve l. The prev iously completed 30 percent des ign plans prov ide a prel im inary des ign that w ill serve as the ba si s for the ove rall goals and funct ion of the proj ect improvements. In coord ination w ith the City, Card no w ill add deta il to the plans and cost est imate s to add res s key project challenges and provide necessary con structab il ity information to show how the project is to be built and establish a clear budget for the construct ion co sts.

The Ca rdno team w ill provide the City w ith key updates , and encourages informal communication with the City PM on a regular ba si s (sta nd ing phone calls). Th is collaborat ion w ill promote a cohesive des ign approach and provide our team with feedba ck on cr itical design elements, impacts , and potential construction constra ints.

Preliminary Design Report
The Cardno team will assist the City an d prepare a pre lim inary design report, in d irect response to the State Water Board Prop 1 grant agreement requirement for the Project sto rmwater planning . The preliminary design report is to focus on imp lementat ion of the Project and inclu de a summary of data co ll ect ion comp let ed in the planni ng phase to support the de si gn effort as follows :

Geotechn ica l study,
Hydrology st udy , and hyd raul ics analysis ,
Land use study, and maps of publ ic lands , and
Other technical stud ies completed to support the project de sign The prelim inary design report w ill be developed during the 60 % design pha se and conclude at th is step in the project del ivery process . The design report w ill not be updated with each des ign iteration .

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Docu S ign Enve lop e ID: B238969E - F75 D- 4E37- AE 96- 93C7 E3B8A8AC Design Development
The Cardno team will utilize updated survey and basemap ( Task 2) data alo ng with information obta ined as part of the update and refinement of the project hydrologic/ hydraulic analysis ( Task 7) to gu ide the design process . The 60 percent des ign plan s will be developed on the basis of the preferred alternative reflected in the 30 percent prel iminary des ign , and address requ irements resulting from the environmenta l review , including construction and/ or mitigation measures . It is noted here in that the Third Street " treated water" pipeline as shown in the 30 percent plans, is assumed to be removed from the design going forward ( and is not part of this scope) as a project element due to cost/ benefit concerns as prev iously discussed with City staff.

The plans will represent an industry standard 60 percent de sign level and incorporate the Pro ject elements desired for construct ion . The plan set w ill be comprised of the fol lowi ng types of plan sheets :

Title sheet, notes and legend
Index sheets , survey control and alignments
Temporary controls for traffic, stag ing , storage and access, and BMP plans Plan and profile civil sheets for stormwater system and bi ke tra il/roadway surface improvements
Greenbelt site amen ity p lan sheets
Grad ing sheets and cross - sections for ma jor earthwork components ( detention bas ins , greenbelt)
Landscape and irrigation plan sheets
Light ing and electrical plans
Typ ica l details for project facilities ( including city standard detai ls where applicable) In order to streamline the design process , and to provide a reduced design development cost in the most efficient manne r possible, while also providing design plans and construction documents that can effect ively be constructed , the following types of sheets w ill not be incl uded in the plan set :

Roadway surface cross sections, for areas where little or no surface improvements are proposed , and primari ly just include underground infrastructure Isolated bike/ multi- use trail cross sections ( for efficiency, ant icipated to develop combined cross sections for Greenbelt grading and bi ke trail surface improvements ) Key design features for the 60 percent design plans are expected to include: project elements for stormwater collection , conveyance and treatment, includ ing detention/ basi ns and channe ls; bike and multi- use trail facilities ; pedestrian lighting/ electrical improvements ; recreat iona l site amenities w ithin the greenbelt ; and landscaping/ revegetation improvements. The plans w ill contain suffic ient underground ut il ity information ( from utility grid maps and potholing efforts) to en sure major uti lity conflicts can be avoided or mitigated .

Des ign Workshop ( DWI) will provide landscape, irrigation , and site amenity plans in support of the 60 percent design . Cardno and DWI have worked together on numerous recreation and EIP projects ; Cardno is confident in our ab ility to weave civil and landscape design together to create a proj ect that meets dispersed goals of recreation, hydro logy, and permitting requirements . The recreation opportunities within the greenbelt will provide enhanced trail connect ivity, tra il loops , and clear C- 007 - 20 20
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DocuS ign Envelope ID : B238969E - F75D- 4E37 - AE96- 93C7E3B8A8AC wayfinding to promote bicycling and walking connections to commercial and residential areas. Seating overlooks and interpretive amenities are anticipated; they will create a learning landscape that serves users of all ages . Additional recreation opportuniti es exist within the Greenbelt/ Central Area . Providing recreational improvements will expan d public use of the community gathering area located at the Crossing retail center. Improvements are anticipated to provide children' s play amenities that are naturalized and respond to the natural environment. The recreational improvements will be selected to promote independent exploration and a connection to the outdoors . DWI will review and provi de input on grading plans to coordinate the grading and storm water strategies with the overall aesthetic and landscape approach .

Western Botanical Services ( WBS) will provide revegetation design for stormwater quality basins, source controls, and restoration of areas disturbed by construction or in nee d of erosion control stabilization .

PK Electrical will provide electri cal engineering and site lighting design. The pedestrian lighting in the 60% plans will include locations of proposed pedestrian lighting ( based on light type and illumination requirements), along with general details of the pedestrian lighting style.

Prior to TAC review, the Cardno team will provide the 60 percent design plans to the City for review and comment . The Cardno team will meet with the City to review the plans and conduct a review meeting at the project site . This meeting will enable the Cardno team and City to walk the site and review the proposed improvements against the existing conditions . This will allow both parties to identify any potenti al project issues/ complications so it can be addressed at the 90 percent design step .

At this stage of the design process, the Cardno team does not propose to develop project technical specifications or special provisions . These will be developed at the 90 percent design stage when the project design is refined, and all material aspects of the project are nearly complete . This will reduce drafting efforts for general assumptions on the specifications/ special provisions and reduce City review time, allowing for a more efficient project delivery process at a reduced cost .

Utility Mapping, Coordination and Potholing
Cardno will co o rdinate with uti lity companies to obtain any updated and available as - built and grid mapping utility data to supplement previous efforts from the preliminary design. Potholing plans will be developed for potential conflict locations based on the updated 60 percent design progress in order to verify utility locations, identify conflicts, and inform the design efforts. Pothole locations will be recorded and tied - in by field survey for accuracy ; either at the time of potholing or marked in the field with paint or wooden stakes, depending on location and efficiency. Surveyed utilities will then be located in the plans and noted according to field notes for depth, material, and type.

A potholing plan and general potholing schedule ( high priority, design priority and construction priority) will be developed and provided to the respective utility companies for review, coordination and discussion . The Card no team will coordinate with the utilities ( one util ity coordination and re v iew meeting, which will be conducted at a "DIGGS" meeting the City typically attends) to review the proposed potholing to be performed . A total of eight ( 8) uti lity potholes has been assumed and included in the scope ( for electric, telephone, cable and/ or natural gas). In addition to the eight utility potholes, it is assumed that any sewer and water utility pothole efforts can be coordinated and performed by South C- 007 -2020
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Docu Sign Enve lope ID: 8238969E - F75 0- 4E37- AE96- 93C7 E388ABAC Tahoe Public Util ity District ( STPUD) crews , in a collaborat ive effort with City as cost savings measure for the Project .

Cost Estimate
To augment the plans , Cardno will produce a construction cost estimate to detail the ant ici pated project costs . The estimate w ill expand on the preliminary cost est imate for the project with refinements and updates based on the 60% design . Cardno will coordinate with the City and establish unit prices to reflect recent construction costs for sim ila r work in the reg ion . Recent bid results from other City projects will provide useful data points .

Task 4 Deliverables :
60% design plans ( 1 City draft and 1 TAC draft)
60 % estimate of probable costs
Potholing Plan
Potholing of Ut iliti es ( 8 potholes)
Task 4 Assumptions:

No work will commence unti l all comments have been received on the prev ious 30 % design City and TAC draft reviews and comments is scoped for 1 round/ iterat ion The City will provide all meet ing venues
Sewer and water utility potholes performed by STPUD
Task 5 90% Design Documents
The Cardno team will prepare a 90 percent design package for the project . The 90 percent des ign w ill be developed based on comments received from the City and TAC at 60 pe rcent des ign and include the same plan sheet types as documented in the 60 % design ( Task 4). The updated plans are to represent a standard 90 percent deta iled des ign and clearly define the project for permitting purposes .

In add ition to the plans, draft technical specificat ions for the project will also be developed for major mate rials/ items associated with the project . At this design step, technical specificat ions will focus on major materials, facilities and construction methods; however, no techni cal specifications will be developed for minor/ standard work items associated with the project at the 90 percent juncture.

Spec ifi cations for m inor/ standard/ general construct ion elements and temporary controls ( e .g. water pollution contro l, construct ion survey, schedules , traffic control , etc .) will be delayed unti l the 100 percent des ign step . Prepar ing the specifications when all aspects of the project are complete will reduce drafti ng efforts/ ti me/ costs for general assumptions on the specifications/ special provisions and reduce City review time . This approach w ill be more effi ci ent with the project delivery process and reduce cost . The project technical specificat ions will be developed in a format suitable for incorporation into a special provisions document ( City template) referencing the Caltrans Standard Specifications .

Pr ior to TAC review, the Cardno team will prov ide the 90 percent design plans to the City for review and comment. The Cardno team w ill meet with the City to rev iew the plans and conduct a final review meeti ng at the project site . This meeting w ill enab le the Cardno team and City one last opportunity to ground- truth the design plans , consider any va lue engineeri ng opportun ities, and walk the site to confi rm the proposed improvements are appropriate to meet the proj ect goals .

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DocuS ign Envelope ID : B238969E- F750- 4E37- AE96- 93C7E3B8A8AC A draft SWPPP document developed under the permitting task and commencing at the 90 percent design, will be submitted to the permitting agencies at this stage along with project permit applications .

Task 5 Deliverables:
90 percent design plans ( 1 City draft and 1 TAC draft) 90 percent technical specifications/ special provisions for major construction elements ( 1 draft) 90 percent cost estimate
Task 5 Assumptions:

No work will commence until all comments have been received on the previous 60% design City and TAC draft reviews and comments are scoped for 1 round/ iteration M inor/ general/ standard construction elements w ill not have technical specifications developed at the 90%; they w ill be developed at the 100% design step The special provisions ( technical specifications) will be developed following City boilerplate templates The city is responsible for all contractual/ front end special provision/ techn ical specification sections Task 6 100% Design Documents
The Cardno team will prepare a 100% design package for the project . Cardno will finalize the 100% design based on comments received from the City and TAC on the 90% design along with permit comments and conditions received from regulatory agencies reviewing the permit applications . The 100% design will be a construction- ready set of documents, including complete plans, technical specifications/ special provisions, bid list , and cost est imate .

Task 6 Deliverables :
100 percent design plans ( 1 City draft and 1 Final)
100 percent technical specifications/ special provisions ( 1 draft) 100 percent cost estimate
Task 6 Assumptions:

No work wi ll commence until all comments have been received on the previous 90% design, and all permit conditi ons have been received
City draft review and comment is scoped for 1 roun d/iteration No Caltrans Documentation, LAPM forms , NEPA, etc. has been scoped/ budgeted, as there is no current federal funding for the project
The city is responsible for all contractual/ front end special provision/ technical specification sections Task 7 Hydrologic and Hydraulic Analysis
Previous efforts associated with the project planning and prelim inary design inclu ded development of an XPSWMM mode l of the project area- both the existing and proposed conditions . Cardno will use this model movi ng forward in the final des ign of the Project to assess both the hydrologic and hydraulic aspects of the proposed improvements. Existing storm drainage features in the model will be updated, refined and verified during the field surveying efforts associated with Task 2 to assure relevant existing C-007- 2020
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DocuSign Envelope ID : B238969E- F75D- 4E37 - AE96- 93C7 E3B8ABAC storm d rainage infrastructure in the project area is surveyed and accurately incorporated in to the modell ing efforts .

Cardno will update the existing XPSWMM model at each subsequent phase of design ( 60%, 90% and 100% design steps) to reflect the design depicted on the project plans . Cardno will then run the model and analyze specific storm events as determined in coord ination with the Ci ty, at minimum :

The 25 - year, 1- hour ( to reflect the TRPA design storm) The 10- year, 24- hour ( as required by El Dorado County Drainage Manual) One other storm event ( potentially a 5-year, or 100- year peak flow if required by permitting agencies) as determined by the City at project in itiation The XPS W MM model output will provide information on both the hydrolog ic and hydraulic conditions of each model event based on design parameters in put ( reflective of the project plans at each design step).

The Cardno team sees the modeling efforts as an iterative process during the design . When the stormwater infrastructure is designed in draft form ( plan and profiles are completed), the data will be input/ updated in the XPSWMM model. The model will then be run at the various design storms and reviewed. The review will include both surface hydrology/ runoff and pipe network conditions. The XPSWMM model output and visual interaction aspects provide for real time information ( i.e., if a pipe is surcharging and cannot handle the flows of a design storm, the pipe overflows and prov ides a visualization of this condition). The designe rs can then make adjustments in the model ( increased pipe sizes , modifying slopes, etc .) to determine the mos t effective way to resolve the issue . Once resolved, the update will be incorporated into the design plans . This process wil l provide the City with design plans that adequately address the hydrologic and hydraulic aspects of the project area .

Once the final design has been completed ( 100% design), accepted by the Project TAC, and the XPSWMM model shows the hydrology and hydraulics operate acceptably in the proposed condition, the design information will be incorporated into a pollutant load reduction model ( PLRM) for determ ination/ estimation of annual fine sediment, phosphorous, and nitrogen removal rates .

Task 7 Deliverables :

XPSWMM model - 60/ 90/ 100 design step updates
Final Hydro/ Hydraulic Memo - summary of model parameters and outputs, based on final design PLRM model - based on final project design, for incorporation into city model templates for regulatory pollutant load reduction credits
Task 7 Assumptions:

LiD AR data and existing storm drainage system survey data will be used in the development of the sub- watershed boundaries
The City will provide baseline and any planning level PLRM mo del data availa ble for the project area The PLRM model will not be used or considered a design mode l and only developed after the final design has been completed and accepted by the City .

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DocuS ign Enve lope ID: B238969E- F75D- 4E37- AE96- 93C7E3B8ABAC Task 8 Easement and Real Property Services ( as directed) Cardno and lnterwest Consulting Group will provide preliminary acquisition support services, as directed by the City Project Manager, including the following real property services as necessary :

Coordinate and attend a targeted meeting with the City to discuss easement and real property service needs for the project .

Perform field/ site inspections on the project area with property owners.

Review proposed right of way design, applicable environmental document and general project impacts .

Assist in identifying the project right of way needs .

Draft property owner interest letter( s).

Contact and coordinate meetings with the impacted property owners and inform them of project in general.

Document property owner interest in project and feedback - i .e. Owner Survey .

Provide value engineering as review of right of way design mapping.

Provide progress reports regarding the status of property owner and/ or tenant contacts.

Prepare a high - level right of way acquisition cost estimate for each subject property being evaluated.
o Determine each subject parcel' s state of development and probable improvements at the time of acquisition.
o Determine the market data sets required to estimate value. o Conduct Market Data Research utilizing data sources from internal resources, assessor' s information, multiple listing service, observed listings and information from brokers.

The City may authorize Easement and Real Property Services beyond the pre - acquisition work, through an amendment to the PSA .

Task 9 Bid Assistance
Optional task identified in the RFP, not included in the scope of work at this time. The City may authorize Bid Assistance through an amendment to the PSA .

C- 007 - 2020
C-081- 2021 227
DocuSign Envelope ID: 8238969E- F75 D- 4E37- AE96- 93C7E388A8AC

EXHIBIT B

COMPENSATION SCHEDULE
Schedule of Fees - 2020
Fee Proposal for
60% Plans
Master Fee Schedule
and
Project Schedule
C- 007- 2020
C-081- 2021 228
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COMPENSATI ON TABLE
C-007 -2020
C-081- 2021 229
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10. c-lnKtlon Entlnaering
I I I I I I I I I I I I . . ' IS [ S I '
SUGTG«-- P/ uuet o I o I o I o I o o I 0 o I 0 o I 0 o I 0 o I 0 o I 0 o I o I o o I 0 ' . s . ' - I> - IS - I • .. $ Total Hours 202 I 21a 132 I 12 I 530 108 11,150 , 16 I ,oo 30 I 38 36 I 2a " I Jt aa I a1 1&4 I zao I 14 U4 I 36 .... 123 .. I sos I , u I I TOTAL PROJECT COST $ 458. 000 S 2'"' 5 ! 11 aeo l s 71 52S f S 32. UOl l ZS OOOS ,. ... S 648, 690

CO MPENSATION TABLE
C-007 -202 0
C-081- 2021 230
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C- 007- 2020
C-081- 2021 231
DocuSign Envelope ID : B238969 E- F750- 4E37- AE 96- 93C7E3B8A8AC

EXHIBIT C

ANTI- LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre requis ite for ma king or entering into this transacti on im pose d by Sec tion 1352, Title 31 , U. S. Code . Any person who fails to file the required certificati o n shall be su bject to a civil penalty not less than $ 10, 000 and no more than $ 10 0, 00 0 for such failure.

The undersigned certifies, to the best of his or her knowledge or bel ief, tha t :

1. No federal appropriated funds have been paid or w ill be paid, by or on behalf of it, to any person for influencing or attempti ng to influence an officer or employee of any agency , a Member of Congress , an officer or employee of Congress , or an employee of a Member of Congress in connection with the awa rding of any Fe deral contract, the making of any Federal grant, the ma king of any Federal loan , the entering into of any cooperative agreement, and the extension, continuati o n, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempt ing to influence an officer or employee of any agency, a Member of Congress , an officer or employee of Congress , or an employee of a Member of Congress in connection w ith this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form - LLL , Disclosure Form to Report Lobbying," in accordance with its instructio n.

Consultant :

Stephen Peck , Pr incipal
By : _______________ _
C-007- 2020
C-081- 2021 232

AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement entered into on January 14, 2020, between the City of South Lake Tahoe, a municipal corporation ("CITY") and Cardno ("CO SUL TANT") is hereby amended as set forth below.

The terms of the Professional Services Agreement are hereby amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than June 30, 2021. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by June 30, 2021 shall constitute a material breach of this Agreement as amended.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE
APPROVED AS TO FORM:
(Ak~
Heather Stroud, City Attorney
CITY SEAL:

CONSULTANT
Stephen Peck
Senior Consultant/Principal
Business License# 0080 171
ATTEST:

City of South Lake Tahoe - Cardno
PSA Amendment o. 2 to Master Agreement
C-007-2021
(Original PSA C-007-2020)
233
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 7
Agenda Item: Reimbursement Agreement with South Tahoe Public Utility District for the Bijou Project Executive Summary: South Tahoe Public Utility District (STPUD) is working on replacing water lines in the City of South Lake Tahoe. STPUD plans to replace water lines in the Bijou neighborhood within South Lake Tahoe this year. It includes the replacement of approximately 4,600 linear feet of small diameter waterline with an 8-inch waterline, installation of 6 fire hydrants, 97 water services, trench patch, and miscellaneous paving. The funds generated from this agreement will be deposited into the City's Paving Fund for the annual Pavement Rehabilitation Program.

Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute an Agreement with South Tahoe Public Utility District for payment in lieu of pavement repair as a result of water line replacement for the Bijou Water Replacement Project.

Responsible Staff Member: Anush Nejad, Director of Public Works Responsible Staff Member: Anush Nejad, Director of Public Works, (530) 542-6031 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Reimbursement Agreement with STPUD.docx 02 - STPUD Pmt-in-Lieu Agreement with City for Bijou Pipeline Project.pdf 234
Council Agenda Report- March 15, 2022 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: Reimbursement Agreement with South Tahoe Public Utility District (STPUD) Location: Bijou Neighborhood
Responsible Staff Member: Randy Carlson, Associate Civil Engineer, (530) 542-6033 Mark Frisina, Resident Engineer, (530) 307-9607
Background: South Tahoe Public Utility District (STPUD) is working on replacing water lines in the City of South Lake Tahoe. STPUD plans to replace water lines in the Bijou neighborhood within South Lake Tahoe this year. The current Bijou project includes the replacement of approximately 4,600 linear feet of small diameter waterline with an 8-inch waterline, installation of 6 fire hydrants, 97 water services, trench patch, and miscellaneous paving.

Replacement of these pipelines will require STPUD to dig long trenches in City’s streets and install service lines. STPUD work will significantly impact the City streets and require repaving a majority of the roads.

The Public Works Department oversees STPUD construction, and they are required to meet the City’s Public Improvement and Engineering Standards (PIES) when working in City Right of way. Standard Details 60 and 62 from the PIES require any utility trench over 250 feet in length. In addition, when four or more service lateral trenches are dug within a City block, the utility company must repave an entire lane through the affected area.

STPUD included an alternate bid item for pavement restoration (2-inch mill and overlay) required by the City according to City’s standards. The actual bid amount for this work is $4.00 per square foot, inclusive of all the City’s anticipated costs.

STPUD has requested that the City include the paving work as a part of the City’s pavement rehabilitation program. The City has approved a similar agreement with Southwest Gas (SWG) and another STPUD water line replacement for the Bowers Project. The STPUD agreement was approved by City Council on March 1, 2022. The in-lieu pavement fees will accumulate in the City’s Paving Fund for the annual Pavement Rehabilitation Project to pave selected streets within the City. 235
Council Agenda Report- March 15, 2022 Page 2 of 3
Issue and Discussion: The Public Works Department proposes an agreement with STPUD that would permit them to deposit funds into the City’s Paving Fund in exchange for not being required to meet specific paving requirements from Standard Details 60 and 62 of the City’s PIES. The Public Works Department sees the following advantages to approving such an agreement:

1. The economy of Scale – Large-scale paving projects administered by the City will likely result in a greater volume of paving for a more competitive price.

2. Selection of Streets to be Paved - The City will determine which roads are in the greatest need of repaving and develop the annual Pavement Rehabilitation Project accordingly.

3. Selection of Pavement Treatments - The City will decide which pavement treatment is best suited for each roadway (i.e., cape seal, micro-pave, crack seal, or grind and overlay).

4. Quality of Pavement Work - The roads reconstructed as a part of the City’s annual Pavement Rehabilitation Project will likely be of higher quality and last longer due to the materials the City specifies and construction oversite provided by the City.

STPUD is also interested in entering into the proposed agreement for the following reasons:

1. Allows STPUD to concentrate on water line replacements rather than paving.

2. Allows STPUD to speed up construction while also causing a minor disturbance in the neighborhoods.

3. Greater efficiency results in cost savings to utility customers.

4. Paving is not their area of expertise. STPUD prefers paving contractors to do the work instead.

The STPUD Board has approved the Bijou agreement with the City of South Lake Tahoe at their March 3, 2022, Board meeting.

Financial Implications: This agreement stipulates that STPUD will pay the City $4.00 per square foot, based on the actual unit bid price, for in-lieu paving as a part of their water line replacement program. The proposed agreement will result in a minimum of $205,400 and a maximum of $256,750 in lieu of the paving cost that STPUD will reimburse upon the completion of the project. The City will submit the invoice upon the completion of the project. Funds generated from this agreement will be deposited into the City Paving Fund (301-50005) for future pavement programs. Once the final amount is determined, a resolution will be presented to the Council for approval and deposit into the City Paving fund.
236
Council Agenda Report- March 15, 2022 Page 3 of 3
If this agreement is not approved, the Public Works Department will require STPUD to repave the road sections they worked on, and there will be no financial implications to the City.

Environmental Considerations: Approving this reimbursement agreement is not a project subject to environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) because it is the creation of a government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Policy Implications: This agreement would require the City Council to waive the overlay paving requirements outlined in the City PIES Standard Drawings 60 and 62.

This one-time waiver for STPUD only applies to the Bijou Water Line Replacement Project. A similar agreement with STPUD was approved by the City Council for the Bowers Road Project on March 1, 2022.
237
17703707
Agreement for Road Repairs
Between
City of South Lake Tahoe &
South Tahoe Public Utility District
This Agreement is made and entered into as of _________________by and between the City of South Lake Tahoe, a municipal corporation ("City") and South Tahoe Public Utility District, a California Special District (“the District”).

Recitals

1. In 2022, the District intends to replace waterlines and associated appurtenances as part of the 2022 Bijou 2/3 Pipeline Replacement Project in the Bijou neighborhood of the City of South Lake Tahoe in accordance with plans and the schedule attached hereto as Exhibit “A” (“Project”).

2. The Project requires cutting the pavement surface to allow trenching and subsurface excavations within the City’ s public rights- of way. Accordingly, on February 7, 2022, the District applied for an Encroachment Permit with the City of South Lake Tahoe, so that its contractor can construct the Project (the “Permittee”).

3. As provided in the City’s Encroachment Permit, the Permittee is required to repair the section of the road impacted by the Project in accordance with the City’ s Public Improvements and Engineering Standards (PIES).

4. The City’ s PIES requires full-width traffic lane pavement surface grinding and asphalt concrete overlay, two inches in depth where trenching work extends 250 linear feet or more. In addition, transverse pavement trenching in excess of 3 road cuts within 250 lineal feet of roadway also require full-width traffic lane(s) of pavement surface grinding and asphalt concrete overlay, two inches in depth.

5. For the purpose of the Project, the District prefers to limit the extent of pavement repair work performed by the Permittee and the District prefers to compensate the City in the amount provided in Exhibit B for the cost of pavement grinding and overlay of City streets required in accordance with the City’ s PIES.

6. For the purpose of the Project, the City prefers receipt of payment from the District in lieu of Permittee performing the standard PIES required pavement grinding and overlay work.

7. The City has an annual pavement rehabilitation program that may involve grinding or pulverizing the full street width of existing pavement surfaces and paving streets with asphalt concrete pavement.

8. The City routinely enters into public works contracts to maintain City roads and may achieve economies of scale by including more road sections in future contracts. The parties desire to enter into this Reimbursement Agreement to achieve efficiencies and better service for their respective customers.

I. DISTRICT Agrees:

1. Instead of repaving the City-maintained roads following the Project, the District agrees to make permanent trench repairs and compensate the City, in the amount provided in Exhibit B, to repave the sections of City-maintained roads, which is the amount the District would have paid its contractor for pavement surface grinding and asphalt concrete overlay under the PIES (“Repavement Work”).
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2 2. For the purposes of this Agreement, the permanent trench repairs performed by the District in the Right-of-Way for the Project will be limited to repairing the pavement the width of the trench in accordance with the paving details presented in Exhibit A.

3. The District shall pay City for Repavement Work in the amount provided in Exhibit B, based on actual all-inclusive bid unit prices received by the District. The District’s payment shall be made in a lump sum amount within 30 days of receiving a written payment request from the City.

4. In no case shall the District be responsible for additional reimbursement to the City for Repavement Work associated with the Project, regardless of any price escalation or increased costs to the City for its future paving work including the Repavement Work.

II. CITY Agrees:

1. City shall use the funds received for the Repavement Work towards repaving roads within the City of South Lake Tahoe.

2. All Repavement Work performed by the City shall be completed under a public works contract for road repair and be awarded through a competitive bid process in accordance with California Public Contract Code, section 22030 et seq. and all other applicable laws. City shall pay prevailing wage for the Repavement Work in accordance with California Labor Code section 1770 et seq. City shall require Payment and Performance Bonds in the amount of 100% of Repavement Work.

3. City will complete the paving of the Repavement Work at the appropriate time, in its sole discretion, based on the City’ s annual paving needs and priorities.

III. General Provisions

1. Term/Time of Performance. This Agreement shall be effective as of the date written above, and shall terminate twelve (12) months after the effective date, or sooner if full payment has been made in accordance with the provisions of this Agreement or this Agreement is terminated in accordance with Section 3.

2. Payment. The City will prepare a written invoice based on the unit price for Repavement Work as defined in Exhibit B and the actual area of Repavement Work as determined by the method detailed in Exhibit B after completion of the Project. The City will submit the invoice to the District for payment within thirty (30) days after completion of the Project. The District will issue payment within sixty (60) after receipt of invoice.

3. Termination. This Agreement may be terminated by City or District for cause or without cause upon written notice of termination within thirty (30) days after Project bid opening. Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

4. Indemnity. The District shall defend, indemnify, and hold the City, its officers, officials, employees, and volunteers harmless against and from any and all claims, suits, losses, damages, and liability for damages of every name, kind, and description, including attorney’ s fees and costs incurred, brought for, on or account of, injuries or death to any person, including but not limited to workers, City employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of the District’s performance under this Agreement, except for the sole or active negligence of the City, its officers and employees, or as expressly prescribed by statute. This duty of the District to indemnify and save City harmless includes the duties to defend set forth in California Civil Code section 2778.
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3 City shall defend, indemnify, and hold the District, its officers, officials, employees, and volunteers harmless against and from any and all claims, suits, losses, damages, and liability for damages of every name, kind, and description, including attorney’ s fees and costs incurred, brought for, on or account of, injuries or death to any person, including but not limited to workers, District employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of City’ s performance under this Agreement, except for the sole or active negligence of the District, its officers and employees, or as expressly prescribed by statute. This duty of City to indemnify and save the District harmless includes the duties to defend set forth in California Civil Code section 2778.

5. Insurance Requirements. City and the District attest to having adequate insurance for General Liability and Automobile Liability, and in accordance with California Labor Code section 3700 for Workers’ Compensation and shall provide evidence of insurance if requested to do so by the other party.

6. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: Public Works Director
City of South Lake Tahoe
1740 D Street
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’ s Office
City of South Lake Tahoe
1901 Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to the District: General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150

7. Assignment. Neither party shall assign this Agreement or any part thereof of any monies due hereunder.

8. No Third Party Beneficiaries. This Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto, and the Parties hereto expressly disclaim any such thirdparty benefit.

9. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

10. Dispute Resolution. The parties to this agreement hereby agree to meet and confer in good faith for the purposes of resolving any dispute under this agreement prior to bringing any action for enforcement.

11. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

12. Amendments. This Agreement may be modified or amended only by a written document executed by both the District and City and approved as to form by the City Attorney.

13. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall 240
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4 continue in full force and effect.

14. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and the District. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

15. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the Parties when at least one copy hereof shall have been signed by both Parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

16. Authority to Enter Agreement. The Parties have all requisite power and authority to conduct their business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE SOUTH TAHOE PUBLIC UTILITY DISTRICT

Devin Middlebrook, Mayor Kelly Sheehan, Board President APPROVED AS TO FORM:
_________________________________
Heather Stroud, City Attorney
ATTEST: ATTEST:

Susan Blankenship, City Clerk Melonie Guttry, Clerk of the Board ATTACHMENTS:

Exhibit A: Project Plans and Schedule
Exhibit B: Costs for Repavement Work
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5 EXHIBIT A

PLANS AND SCHEDULE
Schedule
Mobilization – May 1st, 2022
Demobilization – Oct 1st, 2022
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249
250
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EXHIBIT B

COSTS FOR REPAVEMENT WORK
Item Value
Mainline Trench Length (ft)* 4,280
Lane Width (ft) 12
Repavement Area (sf)* 51,350
Bid Unit Price ($/sf) 4.00 **
Total Anticipated Repavement Cost ($)*
(Bid Unity Price x Repavement Area)
$ 205,400
Maximum Authorized Repavement Cost ($)
Total Repavement Cost + 25%
$ 256,750
*Estimated value only. Actual Repavement Cost to be determined after construction, based on actual installed quantity of mainline trench in paved areas.
** Based on actual All-inclusive unit bid Items received by the District. 254
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 15, 2022
Agenda Item #: 8
Agenda Item: 2021-2022 Master Fee Schedule
Executive Summary: A public hearing was conducted at the March 1st, 2022 meeting which resulted in a couple changes from City Council. The 2021-2022 Master Fee Schedule incorporates CPI adjustments, reflects continuing efforts to promote full cost recovery for certain fees, incorporates market comparisons, and adds new fees adopted by City Council over the past year. The Master Fee Schedule seeks to balance the City's cost recovery goals, market conditions, and overall policy considerations.

Requested Action / Suggested Motions: Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services.

Responsible Staff Member: Mayra Bahr, Accountant I
Responsible Staff Member: Mayra Bahr, Accountant I, (530) 542-6061 Reviewed and Approved By:

Olga Tikhomirova, Director of Finance
Susan Blankenship, City Clerk
Heather Stroud, City Attorney
Attachments:
01-Staff Report - 2022 Master Fee Schedule.docx
02-Resolution - Master Fee Schedule 2022.docx
03-Master Fee Schedule 2022 (Exh. A to Reso).pdf
04-Financial Policy.pdf
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Council Agenda Report- March 15, 2022 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: March 15, 2022
Title: 2021-2022 Master Fee Schedule
Location: Citywide
Responsible Staff Member: Mayra Bahr, Accountant I, (530) 542-6061; Olga Tikhomirova, Director of Finance, (530)542-7431
Background: User fees in California are required to conform to the California Constitution (including Proposition 26) and statutory requirements including Government Code Sections 66014 through 66018.5. User fees imposed to provide specific services, to cover reasonable regulatory costs to issue licenses and permits, or for entrance to or use of city property are generally excluded from the definition of “tax” under Proposition 26. Section 1(e) of article XIIIC of the California Constitution describes these exceptions. One of these exceptions is regarding fees for the use of City property such as the campground. These fees are not limited to costrecovery and the city can charge whatever the market will bear.

Issue and Discussion: After a comprehensive user fee study in fiscal year 2014-2015 city staff continues to evaluate the fees and charges annually for appropriateness of the fee structure and the cost of the service provided. The comprehensive Financial Policies previously adopted by Council regarding user fees states:

The City provides certain services to its residents and businesses that are funded in whole or in part by fees that are intended to cover all or a portion of the cost of providing such services. To the extent User Fees do not cover the entire cost of providing such services, the General Fund subsidizes the additional expense. Careful examination of User Fees shall enhance the stability of the General Fund.
…fees shall be adjusted by no less than the amount of the annual change in the Consumer Price Index.

Staff’s last CPI update was adopted by the City Council on March 16, 2021. It is fiscally prudent at this time to consider an adjustment of the fees by the CPI change that has occurred since the previously adopted period.

Consistent with the City Council motion passed at the February 19th, 2019 meeting, staff is using the San Francisco-Oakland-Hayward Urban All Items index (formerly the San FranciscoOakland-San Jose Urban All Items index). This index has been historically utilized to apply an increase to those fees that are not restricted by either local market forces or otherwise dictated by state or local laws and ordinances. The current rate of increase is 4.24%. Excluded from the change are fees that are bound by agreement or are limited by State or City Code. Further consideration for fee changes is as follows:
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Council Agenda Report- March 15, 2022 Page 2 of 4
 Revenue derived from User Fees shall not exceed the cost of providing the overall service
 The method of collecting and assessing fees shall be as simple as possible  Fee levels shall be sensitive to the market for similar services  The cost recovery shall consider the community-wide benefit versus special benefit  The cost recovery shall consider the financial benefit to the service user  Consideration has been made for Proposition 26 requirements The Master Fee Schedule attached shows the existing fees as well as the proposed fees to be in effect upon adoption by the City Council, or as soon thereafter as practical. Also noted is the dollar amount of the change, which in most cases is minimal.

AREAS OF EXCEPTION TO THE PROPOSED 4.24% INCREASE AND OTHER CHANGES:

Recreation Services: Per recommendations noted in the 2015 City Wide Fee Study, Recreation Program fees are market based. As such staff decided to reject CPI increase on some programs and accept it in other programs where fees were below market rate. Where CPI increase was rejected, the program fees were compared to similar providers in the area like Kahle Community Center, Carson Valley Swim Center, and Incline Village Parks and Recreation. Staff also proposed to adjust an existing fee and proposed new fees.

The fee staff decided to adjust is the security deposit and/or cleaning fees for group rentals. Staff proposed to change this from only a $500 minimum to a range of $500 minimum or $1,500 maximum. Staff plans on charging the higher deposit to groups hosting events serving alcohol.

Historically, renters serving alcohol tend to create a bigger mess and forgo the deposit. Staff hopes that the higher deposit will discourage renters from doing so.

Two new fees were proposed due to the increasing number of special event requests for outdoor venues. These new fees are Community Playfield Parking Lot Rental and Special Event Vendor Fee. The fees proposed for these programs are comparable to what Lake Tahoe Unified School District charges for the middle school parking lot for event space and current fees charged by a third-party event producer for Live at Lakeview Summer Concert Series.

In keeping with their strategic priority for recreation and equitable access for those who need financial assistance, staff also proposed two new fees in the Facility Day Use section. These new reduced fees are aimed at Medi-Cal, WIC (Women, Infants and Children program), and Veteran members. The fees are Adult: 18 and Over and Youth: 18 Years and Under and are under the heading of Daily Day Rate for Medi-Cal, WIC, and Veteran Participants.

Lastly, staff removed membership fees that it no longer offers in the Ice Arena section and the Boat Ramp fees were moved to Parks and Recreation from Public Works.

Development Services: Staff accepted all CPI increases for the current year. Although the Permit Technology Fee did not qualify for an increase using CPI, it has been three years since the last increase and the fee increased by $1 this year. Staff removed the Full Size Plan Copies for Customers fee and revised the Unit value for the Planning Review of Building Permit Fee. The unit change is to correlate fee units with billing units charged to the City by the hour by the consultant conducting plan reviews.
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Public Works: Overall staff accepted all CPI increases for the current year with one exception as well as proposed new fees to replace obsolete ones.

The fees that staff removed were Plan Check & Inspection $1-100K / $101K-2M / and $2M+.

These fees were replaced by Single / Multi / Large -Family Residential Public Works plan review fees and Commercial Development/Redevelopment Public Works plan review fees less than 1 acre and greater than 1-acre site. In general, the new proposed replacement fees are lower and simpler to calculate. This is due to a more streamlined approach to plan reviews based on staff’s average review process time as well as no longer including estimates for inspection services.

Inspection services are provided by the Development Services department.

The exception to the CPI increase is the fee for Parcel Merger/Lot Line Adjustment/Parcel Maps.

Staff increased this fee by 36.31%, based on the average actual prices of contracted City surveyor fee plus staff time. Staff felt that the fee increase is a better reflection of actual contract service costs to the City.

Fire Department: Staff accepted all CPI increases for the current year.

Police Department: Staff rejected all CPI increases for the current year with a few exceptions.

There was a code number correction on the schedule and an increase to the parking fine amount from $75 to $200 as per the City Code section 4.95.050 Enforcement that allows for the fine not to exceed $250. This City Code section relates to private parking in the city and is applicable to only one private parking lot excessively used by long term parking customers. A higher published fine would result in greater compliance rates with long term parkers moving to the appropriated parking area(s).

In continued efforts for greater compliance due to increased bear activity, the fees for Refuse and Garbage per the City Code section 4.150 and Unsuitable Trash Container per the City Code section 4.50.050 under Administrative Citations category were increased.

Airport: Staff accepted all CPI increases. Last year’s Office Fee did not properly reflect the CPI increase therefore, this year’s increase includes last year’s CPI as well as this year’s CPI to keep on track with current rates.

City Clerk: Staff accepted all CPI increases for the current year with one exception, the Notary Service fee, and proposed new fees to replace removed ones.

Staff removed the City Council Chamber Rentals (Room Use Only), City Council Chamber Rentals (With AV Equip. or Special Configurations), along with the corresponding 25% Reduced fee for Non-Profit or Government Agencies fees. The removed fees are replaced with City Council Chambers Use Application Fee and City Council Chambers Rental, M-F, 8-5 p.m. on a per application and per hour fee respectively.

Finance: The passage of Measure B on June 5, 2012 precludes any CPI changes to the tax rate per $1,000 of gross receipts and sets the maximum annual tax of $20,000; therefore, no changes to the Business and Professions Tax Rates are proposed. Furthermore, staff only increased select Administrative and Business License Fees including Technology Fee by CPI. 258
Council Agenda Report- March 15, 2022 Page 4 of 4
Financial Implications: Fees that are less than full cost recovery will be required to be subsidized by other General Fund revenues.

Environmental Considerations: None
Policy Implications: Implementation of the recommended fees for Fiscal Year 2021-2022 is consistent with the City’s adopted Financial Policies of cost recovery for City provided services where applicable.
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Resolution 2022-XXX March 15, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
March 15, 2022
Adoption of the Annual Master Schedule of Fees and Charges for City Services 2021-2022

BACKGROUND
A. User fees in California are required to conform to the California Constitution (including Proposition 26) and statutory requirements including Government Code Sections 66014 through 66018.5. User fees imposed to provide specific services, to cover reasonable regulatory costs to issue licenses and permits, for entrance to or use of city property, and fines for violating the City Code are generally excluded from the definition of “tax” under Proposition 26. Section 1 (e) of article XIIIC of the California Constitution describes these exceptions.

B. Staff’s last CPI update was adopted by the City Council on March 16th, 2021. It is fiscally prudent at this time to adjust fees by the CPI change that has occurred since the previously adopted period.

C. The City of South Lake Tahoe has conducted an analysis of the costs of its services, and wishes to recover the costs of providing services, such that general revenues are not diverted from general services to subsidize services.

D. Pursuant to Government Code Sections 66016 and 66018, certain specific fees to be charged for services must be adopted by the City Council by Resolution after providing and holding a public hearing. The City Council held a duly noticed public hearing on March 1, 2022.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Adopts the new fee amounts according to the implementation dates as set forth in the applicable codes and all fees and charges as presented in the Master Fee Schedule attached hereto as Exhibit “A”.

Adopted by the City of South Lake Tahoe City Council on March 15, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
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Resolution 2022-XXX March 15, 2022 Page 2 of 2
________________________ Date: _________
Devin Middlebrook, Mayor
Attest:
_____________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Master Fee Schedule
Adopted March 15th, 2022
262
City of South Lake Tahoe
Master Schedule of Fees and Charges for City Services
Table of Contents

RECREATION
RECREATION COMPLEX…………………………………………………………………………………………………………...1‐2 GOLF COURSE…................................................................................................................................2 CAMPGROUD…………………………………………………………………………………………………………………………..2‐3 BOAT RAMP………………………………………………………………………………………………………………………………..3 ICE ARENA…………………………………………………………………………………………………………………………………..3

DEVELOPMENT SERVICES & PUBLIC WORKS DEPARTMENTS
BUILDING……………………………………………………………………………………………………………………………………4 HOUSING…………………………………………………………………………………………………………………………………….4 PLANNING……………………………………………………………………………………………………………………………….4‐5 PUBLIC WORKS‐ ENGINEERING…………………………………………………………………………………………………..6 POLICE AND FIRE DEPARTMENTS
FIRE..……………………………………………………………………………………………………………………………………….7‐8 POLICE……………………………………………………………………………………………………………………………………8‐11 INTERNAL SERVICES
AIRPORT………………………………………………………………………………………………………………………………12‐13 CITY CLERK………………………………………………………………………………………………………………………………..14 FINANCE….………………………………………………………………………………………………………………………………..14 263
Adopted Fee
03/15/2022
FACILITY RENTALS
Building Rental:

Gymnasium hourly $64
Meeting Rooms, Recreation Complex hourly $35
Kitchen, Recreation Complex hourly $30
Senior Center Large Multi‐Purpose Room hourly $58
Senior Center, Conference Room hourly $42
Senior Center, Arts & Crafts Room hourly $42
Public Shower Adult/discount for senior, disabled, youth each $3/$2 Non‐Profit Organizations 25% Off Base Rate 25%
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation Complex No Charge $0
Group Rentals May Be Subject to $500 minimum or $1,500 maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum Pool Rental (Per Hour):

Swimming Pool Hourly Rental Rate hourly $76
Lifeguard Hourly Rate (Rental) hourly actual cost at fully burdened rate + overhead
Outdoor Park Facility Rentals:

Alcohol Use Permit, City Sanctioned Public/Private Outdoor Facilities each $59 Bijou Park, Kiwanis Picnic Shelter (4 Hours) hourly $157 Bijou Park, Rotary Picnic Shelter (4 Hours) hourly $157 Recreation Complex Group Picnic Areas (4 Hours) hourly $157 Gazebos and Picnic Areas beyond 4 hour minimum rental hourly $42 Mon‐Thur $/hr $201
Fri & Sun $/hr $260
Sat $/hr $317
Public Special Event Park Rentals:

Lakeview Commons Special Event Rental, Attendance up to 500 persons day $991 Lakeview Commons Special Event Rental, Attendance 501‐2,000 persons day $1,238 Bijou Bike Park or Skate Park Rental day $231
Disc Golf Course Rental for Tournaments & Special Events (Bijou Park) day $242 Bijou Park Concession (absent lease agreement) day $272 Bijou Park Sport Court (Per Day) daily $242
Late Payment Penalty Fee 10% of total rental fee due
Community Playfield Parking Lot Rental daily $100
Special Event Vendor Fee Not to Exceed $125 per event Not to Exceed $125 per event Non‐Profit Organizations 25% Off Base Rate 25%
Late Payment Penalty Fee 10% of total rental fee due
Group Rentals May Be Subject to $500 Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Facility Day Use (Includes Pool, Weight Room, Gym, Ping Pong, Foosball, Traversing Wall):

Adult: 18‐54 Year each $6
Youth: 18 Years and Under each $4
Senior 55 Years and Up or Permanent Disability each $5
Daily Day Rate for Medi‐Cal, WIC , and Veteran Participants:

Adult: 18 and Over each $3
Youth: 18 Years and Under each $2
Multi‐Use Passes:

Adult – 20 Use each $80
Adult – 90 Day each $160
Senior or Permanent Disability – 20 Use each $50
Senior or Permanent Disability – 90 Day each $120
Youth – 20 Use each $45
Youth – 90 Day each $95
Individual Annual Pass each $225
Family Annual Pass (up to 4 people) each $825
South Tahoe Recreation Passport each $22
Administrative Fee for replacement of annual passes only each $10 Recreation Complex
Fee Description Unit
Private Rental: Regan Beach West and Lakeview Commons (Per Hour; 2‐Hour Minimum)

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South Lake Tahoe City CouncilMarch 15, 2022

South Lake Tahoe City Council
March 15, 2022