South Lake Tahoe City Council
November 1, 2022

1 City of South Lake Tahoe
City Council and South Tahoe Joint Powers Parking
Financing Authority
Meeting Agenda
Tuesday, November 01, 2022 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Devin Middlebrook, Mayor
Cristi Creegan, Mayor Pro Tem
Cody Bass, Councilmember
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.

Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, and via ZOOM at this link https://us06web.zoom.us/j/89297007100 A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button.

If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is ID: 892 9700 7100 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected].

When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business 1 2
hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
City Employee Recognition

1. City Employee Recognitions
Requested Action / Suggested Motions: One employee will be recognized for reaching 20 Years-Service, one for reaching 15 Years-Service and one for reaching 5 Years-Service.

Responsible Staff Member: Various
Item 1 - Executive Summary.pdf
01-Staff Report 11 01 2022.pdf
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission and Student Advisory Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

2. City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion approving the September 20, 2022 and the October 4, 2022 Regular City Council meeting minutes.
2 3
Responsible Staff Member: Susan Blankenship, City Clerk Item 2 - Executive Summary.pdf
09 20 2022 Minutes.pdf
10 04 2022 Minutes.pdf

3. Adoption of Non-Discrimination Implementation Plan Under Title VI of the Civil Rights Act of 1964 Requested Action / Suggested Motions: Pass a Resolution adopting the Title VI Implementation Plan conditions for receipt of federal funds from the U.S. Department of Transportation and the Federal Aviation Administration.

Responsible Staff Members: Anush Nejad, Director of Public Works Item 3 - Executive Summary.pdf
01 - Staff Report - Title VI Implementation Plan.docx
02 - Title VI Implementation Plan.docx
03 - Plan de Ejecucion del Titulo VI.docx
04 - Resolution for Title VI.docx

4. Resolution Ratifying Application for State and El Dorado County Funding for Police Boating Safety and Enforcement Program
Requested Action / Suggested Motions: Pass a Resolution ratifying the application for financial aid from the California State Boating and Enforcement Aid Program; authorizing the Mayor, or the Police Chief, to sign the application for financial aid, the program agreement, and each reimbursement claim; authorizing acceptance of financial aid award from the California State Boating and Enforcement Aid Program in amount up to $74,203.92 and acceptance of El Dorado County vessel property taxes in amount up to $75,110.00 for a total program amount up to $149,313.92; and authorizing budget of that amount into the current City’s budget into account #237 02110 effective July 1, 2023.

Responsible Staff Member: David Stevenson, Chief of Police Item 4 - Executive Summary.pdf
01-POLICE BOAT STAFF REPORT 2023 2024.docx
02-POLICE BOAT RESOLUTION 2023 2024.docx
03-POLICE BOAT APPLICATION 2023-2024.pdf

5. Appropriation of $150,000 of Airport Revenue for Airport Operations and Capital Improvement Project Transfer of $112,875 from Airport to General Fund Requested Action / Suggested Motions: Pass a Resolution Authorizing Revenue and Expense Budget Amendments due to the Adoption of the New Airport User Rates and Charges.

Responsible Staff Member: John Dickinson, Airport Manager Item 5 - Executive Summary.pdf
01-Staff Report - Airport Budget Adjustment.docx
02-Resolution.docx

6. Fiscal Year 2021-2022 Budgeted Funds Re-Appropriation Requested Action / Suggested Motions: Pass a Motion to approve re-appropriation of Fiscal Year 2021-2022 budget for purchases and services with unfinished scope of work to Fiscal Year 2022-2023.

Responsible Staff Member: Olga Tikhomirova, Director of Finance Item 6 - Executive Summary.pdf
01-Staff Report - Reappropriation of FY22 Budget to FY23.docx 02 - Carry Forward to FY22-23 Tables.pdf
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7. Amendment to Agreement with Landing Locals to Extend Term of "Lease to Locals" Rental Incentive Grant Program Through January 15, 2024 and to Add $214,000 to the Program Budget Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 1 to the Professional Services Agreement with Landing Locals to extend term of "Lease to Locals" Rental Incentive Grant Program through January 15, 2024, and to increase the not-to-exceed amount from $86,000 to $200,000 with a total program budget of $500,000.

Responsible Staff Member: Zach Thomas, Housing Manager
Item 7 - Executive Summary.pdf
01-Staff Report - Lease to Locals.docx
02-C-137-2021 Landing Locals Agreement
03-Amendment No. 1.docx

8. Ordinance Increasing City Council Compensation (Second Reading) Requested Action / Suggested Motions: Pass an Ordinance Increasing the City Council Compensation to $1,264.86 per month, effective January 23, 2023.

Responsible Staff Member: Susan Blankenship, City Clerk Item 8 - Executive Summary.pdf
01-Staff Report - City Council Compensation.docx
02-Ordinance-City Council Compensation.docx
03-Public Notice - City Council Compensation.pdf

9. Solicitation of Applications for Citizen Appointments to City Commissions, Boards, and City Council Representative Seats
Requested Action / Suggested Motions: Pass a Motion directing the City Clerk to solicit for applicants to Commissions, Boards, and City Council Representative seats.

Responsible Staff Member: Susan Blankenship, City Clerk Item 9 - Executive Summary.pdf
01-Staff Report - Citizen Commissions and Boards.docx
02-Local Appointments List - Expiring Terms Highlighted.pdf 03-Notice of Solicitation Citizen Commissions and Boards.rtf 04-Notice of Solicitation City Representative.rtf
05-2022 Boards and Commissions Application_fillable.pdf 06-Res 2022-011 Commissions and Boards.pdf
07-Res 2018-111 - Independent Citizens' Oversight.pdf
Consent Agenda - South Tahoe Joint Powers Parking Financing Authority Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

10. Amendment to Agreement with Walker Consultants on Parking Garage Access and Revenue Control for Additional Services
Requested Action / Suggested Motions: Pass a Motion approving Amendment No. 1 to Professional Service Agreement with Walker Consultants for additional services related to City Parking Garage Access and Revenue Control System and Modification Project in an amount not to exceed $23,436.

Responsible Staff Member: Anush Nejad, Director of Public Works 4 5
Item 10 - Executive Summary.pdf
01-Staff Report Walker Amendment.docx
02-Amendment 1 to Walker Consultants Agreement.pdf
03-C-047-2022 Walker Consultants.pdf
Regular-Unfinished Business

11. Termination of Local Emergency Due to COVID-19
Requested Action / Suggested Motions: Pass a Resolution proclaiming the termination of the local emergency due to COVID-19.

Responsible Staff Member: Heather Stroud, City Attorney Item 11 - Executive Summary.pdf
01-Staff Report Terminating Local Emergency.docx
02-Resolution Terminating Local Emergency.docx
03-Reso. No. 2020-026 Ratifying Proclamation of Local Emergency.pdf 04-Emergency Order No. 6 - Cannabis Curbside Pickup.pdf 05-Urgency Ord. No 2020-1144.pdf
Appeal Hearing

12. Appeal of Planning Commission Decision to Approve a Major Design Review, Special Use Permit, and Variance for The Landing at Tahoe Resort and Spa Cabins Addition, 4104 Lakeshore Blvd., File # 20-114
Requested Action / Suggested Motions: Pass a Resolution denying the appeal and upholding the Planning Commission decision to approve a Major Design Review, Special Use Permit, and Variance for The Landing at Tahoe Resort and Spa Cabins Addition, 4104 Lakeshore Blvd., File # 20-114
Responsible Staff Member: John Hitchcock, Planning Manager Item 12 - Executive Summary.pdf
01-CCStaffReport.docx
02-Merrikh - Landing Resort 09 29 2022.pdf
03-Mailed Notices.pdf
04- PC Resolution 2022-014 Design Review 4104 Lakeshore Blvd.pdf 05-September 15 2022 Planning Commission Staff Report.pdf 06-ProofofMailing_20221014.pdf
07-TribunePublicNotice_20221014.pdf
08-Resolution Denying Appeal
09-KLT to City Council re The Landing Appeal.Final.pdf
10-Appeal Proceedures - The Landing.pdf
11-Merrikh letter to City Council with attachmt 10-26-22.pdf Public Hearing

13. Formation of the Johnson Blvd Underground Utility District Requested Action / Suggested Motions: Pass a Resolution approving the formation of the Johnson Blvd Underground Utility District.

Responsible Staff Members: Stan Hill, Engineering Manager/City Engineer and Anush Nejad, Director of Public Works
Item 13 - Executive Summary.pdf
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01-Staff Report - Johnson Blvd Underground Utility District Formation.docx 02-UUD Boundary Map.pdf
03-Resolution - Formation of Johnson Blvd UUD.docx
04-Reso. No. 2022-116 Johnson Blvd. District Boundary.pdf 05-Presentation
06-Notice of Public Hearing - Underground Utility District.pdf 07-Proof of Mailing

14. Adoption of Local Hazard Mitigation Plan and Amendment to General Plan Health and Safety Element
Requested Action / Suggested Motions: Pass a Resolution adopting the 2022 Local Hazard Mitigation Plan (LHMP) update and amending the City of South Lake Tahoe General Plan Health and Safety Element Policy HS-1.9 to incorporate the LHMP by reference.

Responsible Staff Member: Jim Drennan, Fire Chief and Hilary Roverud, Director of Development Services
Item 14 - Executive Summary.pdf
01-Staff Report.docx
02-Local Hazard Mitigation Plan.pdf
03- PC Resolution 2022-018 LHPM.pdf
04-Council Resolution
05-Powerpoint Presentation.pdf
06-Public Hearing -Local Hazard Mitigation Plan.pdf
Regular-New Business

15. Presentation - Gun Laws and School Safety
Requested Action / Suggested Motions: Receive presentation on existing gun laws at the local, state, and federal level, and local school safety measures, and provide direction to staff.

Responsible Staff Member: Dan Bardzell, Assistant City Attorney and David Stevenson, Chief of Police
Item 15 - Executive Summary.pdf
01 - Staff Report - Gun Laws and School Safety.docx
02 - Cal. Dep't of Justice Firearm Prohibition Summary.pdf 03 - Presentation - School Active Shooter Response

16. Financial Policy - Granting Funds for Community Benefit and Enhancement Grant Program Requested Action / Suggested Motions: Pass a Resolution adopting Financial Policy - Granting Funds for Community Benefit and Enhancement Grant Program.

Responsible Staff Member: Lori Marino, Principal Management Analyst Item 16 - Executive Summary.pdf
01-Staff Report - New Financial Policy Granting Funds for Community Benefit and Enhancement.docx 02-Resolution - New Financial Policy Granting Funds for Community Benefit and Enhancement.docx 03-Financial Policies- Granting Funds for Community Benefit and Enhancement (Exhibit to Reso).pdf 04-Community Benefit and Enhancement Grant Program Application.pdf

17. City Clerk Compensation
Requested Action / Suggested Motions: Pass a Resolution establishing the City Clerk compensation at $9,156 monthly, effective back to the first full pay period after March 2, 2022.

Responsible Staff Member: Tom Stuart, Assistant to the City Manager II 6 7
Item 17 - Executive Summary.pdf
01-Staff Report - City Clerk Compensation.docx
02-Resolution - City Clerk Compensation.docx
Agenda Planning Calendar

18. Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joseph Irvin, City Manager
Item 18 - Executive Summary.pdf
APC - 10 19 2022.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday November 1, 2022 meeting of the City of South Lake Tahoe City Council and South Tahoe Joint Powers Parking Financing Authority was posted and available for review on Thursday, October 27, 2022 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed October 27, 2022
\\sb\\
Susan Blankenship, Elected City Clerk
7 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 1
Agenda Item: City Employee Recognitions
Executive Summary: New City employees and long-serving City employees who reach the 5, 10, 15, 20, & 25 year service milestone will be recognized at each monthly meeting.

Requested Action / Suggested Motions: One employee will be recognized for reaching 20 Years-Service, one for reaching 15 Years-Service and one for reaching 5 Years-Service.

Responsible Staff Member: Various
Responsible Staff Member: Various Departments
Reviewed and Approved By:

Susan Blankenship, City Clerk
Attachments:

Item 1 - Executive Summary.pdf
01-Staff Report 11 01 2022.pdf
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City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: City Employee Recognition
Location: Citywide
Responsible Staff Member: Various Department Directors
Background: As part of the City’s Employee Recognition Program, employees who have reached five, ten, fifteen, twenty and twenty-five years of service are recognized for their achievements and contributions to the City.

New Regular City Employees:

Police Department

Myriam Reyes-Cocoletzi – Administrative Assistant I

Service Awards:

Public Works
Roy Leufkens - 20 Years’ Service
Garth Givens - 5 Years’ Service
Police Department
Jake Herminghaus - 15 Years’ Service

Council Agenda Report November 1, 2022 Page 1 of 1
9 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council is asked to formally approve the September 20, 2022 and the October 4, 2022 Regular City Council meeting minutes.

Requested Action / Suggested Motions: Pass a Motion approving the September 20, 2022 and the October 4, 2022 Regular City Council meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Attachments:
09 20 2022 Minutes.pdf
10 04 2022 Minutes.pdf
10 1
City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, September 20, 2022 at 5:30 PM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Devin Middlebrook, Mayor
Cristi Creegan, Mayor Pro Tem
Cody Bass, Councilmember
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.

Call to Order/Pledge of Allegiance
At 5:30 p.m. Mayor Middlebrook called the meeting to order. Middlebrook then led the pledge of allegiance to the flag.

Roll Call
Present were Mayor Middlebrook, Councilmembers Bass, Creegan, Middlebrook and Wallace.

Councilmember Friedrich participated via teleconference.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Public Communications
Public Comment was heard from the following people:

1. Sherry Eddy – Measure G, consulting costs

2. Ed Mosur – TRPA in person meetings, Councilmember travel near end of term

3. Paul Bunyard – bear break-ins
Written Comment was received from the following people:

4. Samerr Sallo – constitutional rights

5. CristiCreeganLives At – cell towers *4 comments received City Commission Reports
None.
11 2
09 20 2022 CC Minutes
Consent Agenda
Note: Councilmembers Creegan and Friedrich recused themselves from Items 6 and 7 due to real property interest in the area.

Action: Moved/Seconded: Wallace/Bass
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Consent Agenda with noted exceptions.

1. Agreement with Data Transfer Solutions, LLC to Update Pavement Management Plan Action: Passed Motion 2022-093 authorizing and directing the Mayor to execute a Professional Services Agreement C-126-2022 with Data Transfer Solutions, LLC for an amount not to exceed $68,480 and a 9.5% contingency for an amount of $6,520 for updates to the City's pavement condition index (PCI) measurements and the City's paving and maintenance plan.

Public Comment was heard by the following person:

1. David Jinkens *written comment also received

2. Professional Services Agreement with Bureau Veritas Technical Assessments, LLC for ADA Self-Evaluation and Transition Plan Update
Action: Passed Motion 2022-094 to authorize and direct the Mayor to execute a Professional Services Agreement C-134-2022 with Bureau Veritas Technical Assessments, LLC for a term of nine months in an amount not to exceed $189,526.00.

3. Agreement with Interwest Consulting Group, Inc. for Right of Way Support Services on Pioneer Trail Pedestrian Improvement Project Phase II
Action: Passed Motion 2022-095 authorizing and directing the Mayor to execute a Professional Services Agreement C-135-2022 with Interwest Consulting Group, Inc. for an amount not to exceed $114,000 and 10% contingency for an amount of $11,000 for right of way support services on the Pioneer Trail Pedestrian Improvement Project Phase II.

4. Agreement with Faithful + Gould for Facility Condition Assessment of City Facilities Action: Passed Motion 2022-096 authorizing and directing the Mayor to execute a Professional Services Agreement C-171-2022 with Faithful + Gould in an amount not to exceed $129,210 for a facility condition assessment of the City's general operation facilities.

5. Lake Tahoe Airport Pavement Maintenance Matching Grant Application to Caltrans Action: Passed Resolution 2022-119 authorizing the Airport Manager to apply for FY 2022 Caltrans AIP Matching Grant for Lake Tahoe Airport and appropriating $8,006 from General Fund Undesignated Excess Reserves for City grant match.

6. Appropriation of $275,530 of Additional Project Construction Contingency Funds for the Recreation and Aquatics Center Project - Phase 1
Action: Passed Resolution 2022-120 appropriating an additional 10% project construction contingency from Measure P Funds in the amount of $275,530 for additional work relating to utility infrastructure at the project site.

7. Budget Transfer of $63,982.17 to Purchase Storage Pods for Parks and Recreation Department and For Other Miscellaneous Maintenance Needs Action: Passed Resolution 2022-121 authorizing the transfer of $63,982.17 from the CIP Account for Pioneer-Ski Run Cameras to Miscellaneous Maintenance CIP Account. 12 3
09 20 2022 CC Minutes
Regular-Unfinished Business

8. Ordinance Amending Chapter 4.175 (Polystyrene and Plastic Food Packaging Regulations) of the South Lake Tahoe City Code to Establish a Municipal Use and Commercial Ban on Single-Use Plastic Water Bottles (First Reading)
Action: Moved/Seconded: Friedrich/Bass
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Motion 2022-097 to hold a first reading (by title only) of an Ordinance amending Chapter 4.175 (Polystyrene and Plastic Food Packaging Regulations) of the South Lake Tahoe City Code to establish a municipal use and commercial ban on single-use plastic water bottles, and refer second reading and adoption to the City Council meeting on October 4, 2022.

Public Comment was heard from the following people:

1. David Jinkens *written comment also received

2. Sherry Eddy

3. Scott Robbins

4. Marilee Movius, League to Save Lake Tahoe *written material distributed

5. JT Chevallier, Eco-Clean solutions *written comment also received

6. Ed Mosur

7. Brian Hernandez, American Beverage Association

8. Kelci Brown, League to Save Lake Tahoe

9. Duane Wallace, South Lake Tahoe Chamber of Commerce

10. Chad Haze

11. Jeff Tillman, South Tahoe Refuse

12. Doug Williams

13. Diana Rosenberg

14. Ryan Allain, California Retailers Association *written comment also received

15. Madonna Dunbar, Tahoe Water Suppliers Association

16. Tim James, California Grocers Association

17. Nick Speal

18. Craig Cadwallader, South Bay Surfrider

19. Molly Armanino, Tahoe Climate Action Network *written comment also received

20. Janine Rands
Written Comment received from the following people:

21. Rick Rivas, American Beverage Association

22. Timothy James, California Grocers Association

23. Cole Dickison

24. Monica Eisenstecken

25. Gavin Feiger, League to Save Lake Tahoe

26. Meryl Lowell

27. Chelsea Minor, Raleys

28. Amanda Adams, South Tahoe Chamber of Commerce
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09 20 2022 CC Minutes
Regular-New Business

9. Ordinance Amending Section 3.50.140 (Security for Collection of Tax) and Section 3.50.260 (Register to be Kept Two Years) of the City Code Chapter 3.50 (Transient Lodging) to Clarify Language Regarding Security Instruments and Register Retention Period (First Reading) Action: Moved/Seconded: Bass/Creegan
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Motion 2022-097 to hold a first reading (by title only) of an Ordinance amending Section 3.50.140 (Security for collection of tax) and Section 3.50.260 (Register to be kept two years) of the City Code Chapter 3.50 (Transient Lodging) to clarify language regarding security instruments and register retention period, and refer to second reading for adoption on October 4, 2022.

Public Comment was heard from the following person:

1. Sherry Eddy

10. Community Services Officer Supervisor and Parking Ambassador Positions Action: Moved/Seconded: Wallace/Bass
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Resolution 2022-122 authorizing amendment to FY 2022-2023 List of Allocated Permanent Positions to remove Lead Community Service Officer (CSO) and one CSO position and add a CSO Supervisor and two Parking Ambassadors, and approving corresponding salary tables.

Public Comment was heard from the following people:

1. Ed Mosur

2. Nick Speal
Agenda Planning Calendar

11. Agenda Planning Calendar
City Manager provided updates to the Agenda Planning Calendar.

Action: Received.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Attorney:

1. Attended Annual League of California Cities, re-appointment to the Executive Legal Advocacy Committee
City Clerk:

1. Next meeting October 4, 2022, 9:00 a.m.

2. Upcoming City Boards and Commissions apppointments
City Manager:

1. Upcoming Senior Management Mental Health First Aid training

2. LED light project update
Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Councilmember Friedrich:

1. Appreciation for staff and public participation

2. Appreciation for Emily Abernathy’s assistance with Multicultural Alliance

3. Attended Annual League of California Cities

4. Upcoming Climate Solution Summit
Councilmember Bass:

1. Upcoming Tahoe Transit Town Hall and LTVA workshop

2. Upcoming Candidate forum at Beach Retreat
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09 20 2022 CC Minutes
Councilmember Creegan:

1. Attended Annual League of California Cities

2. Upcoming meetings with City Commissioners

3. Upcoming Solid Waste JPA meeting
Adjournment
At 8:05 p.m. Mayor Middlebrook adjourned the meeting.
_______________________ _______________
Devin Middlebrook, Mayor Date
Attest:
___________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
15 1
City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, October 04, 2022 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Devin Middlebrook, Mayor
Cristi Creegan, Mayor Pro Tem
Cody Bass, Councilmember
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.

Call to Order/Pledge of Allegiance
At 9:02 a.m. Mayor Middlebrook called the meeting to order. Middlebrook then led the pledge of allegiance to the flag.

Roll Call
Present were Mayor Middlebrook, Councilmembers Bass, Creegan, Friedrich and Wallace.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report, October 4, 2022

1. Public Employee Performance Evaluations – Government Code section 54957(b)(1) Title: City Manager and City Attorney
Action: No reportable action.

City Employee Recognition

1. City Employee Recognitions
Action: Michael Mileski, Fire Department, was recognized for reaching 15 Years-Service.

Public Communications
Public Comment was heard from the following people:

1. Dan Browne – consultant fees, Veterans grant, Measure G

2. Sherry Eddy – consultant fees, Measure G

3. Rob Lynch, Al Tahoe Forest Homes Association– bear break-ins *written material distributed

4. Chuck Leonard – energy production

5. Clay Russell, Soil to Soul – Climate Action Plan
Written Comments were received from the following people:

6. Evan Bevan – City Clerk Blankenship

7. Ambrose Bierce – City corruption

8. Rob Bilott – Tahoe Prosperity Center, over tourism

9. Rachel Carson – scenic corridor

10. Oscar Cesare – City corruption

11. Julius Chamber – City corruption

12. Olivia Clemens – Mayor Middlebrook
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10 04 2022 CC Minutes

13. Saundra Edwards – Councilmember Wallace

14. Robert La Follette – outside interest influence

15. Paul Geske – City Clerk Blankenship

16. Stella Gibbons – Steve Teshara

17. Collin Glass - City corruption

19. James Lowell – Councilmember Wallace

20. A.E.Neuman – satirical criticism

21. Walter Pinniped – Councilmember Wallace

22. Jacob Riis – City corruption, Tahoe Chamber

23. George Shaw – Lew Feldman

24. Richard Smothers – conflict of interest

25. Lincoln Steffens – City corruption

26. Mark Sullivan – recall

27. Jonathan Swift – Councilmember Creegan

28. John Turner – councilmember conflict of interest

29. Edgar Wayburn – Danielle Hughes

30. Paul Weitz – Councilmembers Creegan and Wallace, Jamie Orr *2 comments received

31. Brent Weisner – city corruption

City Commission and Student Advisory Reports

1. Milo King, South Tahoe High School Student Advisor – support for plastic bottle ban, the new Recreation Center and campus clean-up.

Consent Agenda
Note: Councilmember Wallace pulled Item 5 from the Consent Agenda Action: Moved/Seconded: Bass/Creegan
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Consent Agenda with noted exceptions.

2. City Council Meeting Minutes
Action: Passed Motion 2022-100 approving the August 23, 2022 City Council and South Tahoe Redevelopment Successor Agency meeting minutes and the September 6, 2022 Regular City Council meeting minutes.

3. Fiscal Year 2022-2023 Appropriation Limit
Action: Passed Resolution 2022-123 establishing the Appropriation Limit for Fiscal Year 2022- 2023 in compliance with Proposition 111 in the amount of $95,186,823.

4. City Conflict of Interest Code Update
Action: Passed Resolution 2022-124 Updating the City Conflict of Interest Code.

5. Ordinance Amending Chapter 4.175 (Polystyrene and Plastic Food Packaging Regulations) of the South Lake Tahoe City Code to Establish a Municipal Use and Commercial Ban on Single-Use Plastic Water Bottles (Second Reading)
Action: Moved/Seconded: Bass/Friedrich
Yes: Bass, Creegan, Friedrich and Middlebrook
No: Wallace
Action: Passed Ordinance 2022-1166 Amending 4.175 (Polystyrene and Plastic Food Packaging Regulations) of the South Lake Tahoe City Code to Establish a Municipal Use and Commercial Ban on Single-Use Plastic Water Bottles.
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Public Comment was heard from the following people:

1. Ed Mosur

2. Chuck Leonard

3. Nick Speal

4. Molly Armanino

5. Scott Robbins

6. Sherry Eddy

7. Gavin Feiger, League to Save Lake Tahoe
Written Public Comment was received from following people:

8. Meredith Anderson

9. Angelique Carl

10. Charles Leonard

11. Anthony Matranga

12. Angela Roberts

13. Jeffrey Grell

14. Bobbi Hall

15. Jerry Rice

16. Alicia Halpern

17. Gavin Feiger, League to Save Lake Tahoe

18. Katherine Hangeland

19. Sherry Hao

20. International Bottled Water Association

21. Mt. Tallac High School Students *26 letters received

6. CalRecycle Beverage Container Recycling Grant Program Application Action: Passed Resolution 2022-125 authorizing submittal of a grant application to CalRecycle for up to $275,000 to purchase and install water bottle refilling stations.

Public Comment was heard from the following person:

1. Sherry Eddy

7. Acceptance of Tahoe Regional Planning Agency Mitigation Funding for the Tahoe Valley Stormwater and Greenbelt Improvement Project
Action: Passed Resolution 2022-126 accepting and appropriating Tahoe Regional Planning Agency (TRPA) Water Quality Mitigation Funding ($540,152.48) and Air Quality Mitigation Funding ($200,000) and transferring $87,395.97 from the completed Upper Truckee River Restoration Project to the Tahoe Valley Stormwater and Greenbelt Improvement Project for construction.

8. Donation from the El Dorado Community Foundation designated to support the Park Ranger Program
Action: Passed Resolution 2022-127 authorizing acceptance of a $20,000 cash donation from the El Dorado Community Foundation designated to support the Park Ranger Program.

9. Amendment No. 6 to Agreement with Cardno for Tahoe Valley Stormwater and Greenway Improvement Project
Action: Passed Motion 2022-101 approving C-173-2022 Amendment No. 6 to Professional Services Agreement with Cardno for engineering and design service on the Tahoe Valley Stormwater and Greenway Improvement Project to increase compensation by $21,770 to include the work necessary to add the Urgent Care parcel to the Tahoe Valley, Phase 2 bid documents.

10. Master Fee Schedule Amendment – General Plan, Community Plan, Area Plan, Plan Area Statement Amendments
Action: Passed Resolution 2022-128 amending the Master Fee Schedule for General Plan, Community Plan, Area Plan, Plan Area Statement Amendments. 18 4
10 04 2022 CC Minutes

11. Reimbursable Agreement with the Federal Aviation Administration for Flight Inspection on Runway 18
Action: Passed Resolution 2022-129 Ratifying Reimbursable Agreement with the Federal Aviation Administration (FAA) C-153-2022 and approving budget appropriation of $20,196.00 for Flight Inspection of the Precision Approach Path Indicators (PAPI) on Runway 18.

12. Infill Infrastructure Grant (IIG) Program Application Letter of Support for the Sugar Pine Village Affordable Housing Project
Action: Passed Motion 2022-102 authorizing and directing the Mayor to sign a letter of support for Sugar Pine Village Phase 2A, Phase 1B, and Phase 2B with Related Companies of California LLC under the Super Notice of Funding Availability for the IIG Program for an award amount of $8,961,500.

Written Comment was received from the following person:

1. Sydney Griffin

13. Application to Caltrans for Sustainable Transportation Planning Grant of $450,000 for Stateline Area Complete Streets Project
Action: Passed Resolution 2022-130 authorizing the Director of Public Works (or designee) to submit a grant application to the California Department of Transportation (Caltrans) for a planning grant in the amount of $450,000 for stakeholder outreach and planning for a complete streets project in the Stateline area.

Public Comment was heard from the following person:

1. Ed Mosur *written material distributed

14. Ordinance Amending Chapter 3.50 (Transient Lodging) of the South Lake Tahoe City Code Section 3.50.140 (Security for Collection of Tax) and Section 3.50.260 (Register to be Kept Two Years) to Clarify Language Regarding Security Instruments and Register Retention Period (Second Reading)
Action: Passed Ordinance 2022-1167 amending Section 3.50.140 (Security for collection of tax) and Section 3.50.260 (Register to be kept two years) of the City Code Chapter 3.50 (Transient Lodging) to clarify language regarding security instruments and register retention period.

Regular-Unfinished Business

15. Tahoe Basin Transportation Action and Funding Plan Support Action: Moved/Seconded: Bass/Friedrich
Yes: Bass, Creegan, Friedrich and Middlebrook
No: Wallace
Action: Passed Resolution 2022-131 committing to a regional transportation funding partnership effort to jointly raise a minimum of $20 million per year for transportation and transit services in the Lake Tahoe region to support implementation of the Regional Transportation Plan.

The following person addressed City Council:

1. Nick Haven, Tahoe Regional Planning Agency
Public Comment was heard from the following people:

2. Ed Mosur

3. Kenny Curtzweiler

4. Nick Speal

5. David Gregorich
Written Comment was received from the following people:

6. David Jinkens

7. John Hester, Tahoe Regional Planning Agency

8. Amanda Adams, South Tahoe Chamber of Commerce

9. Gary Castell, Tran Sierra Investment Inc.
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16. Broadband Feasibility Study Update and Financial Options Action: City Council provided direction to the City Manager to pursue Publication Partnerships with Internet Service Provider network maintenance, with an emphasis on connecting Government and stakeholder locations.

The following person addressed City Council:

1. Diane Kruse, NEO Connect
Public Comment was heard from the following people:

2. Nick Speal

3. Chuck Leonard

4. Scott Robbins

5. Sherry Eddy
Written Comment was received from the following people:

6. Ralph Abernathy

7. Annie Alowa

8. Gerald Barney

9. Mabel Bell

10. Jim Bohlen

11. Edwin Bustillos

12. Margaret Byers

13. John Carlos

14. Theo Colborn

15. Danny Elfman

16. Granville Fortescue *2 comment received

17. Warren Harding

18. Steven Hart

19. Patrick Henry

20. Polly Higgins

21. Mike Judge, Tahoe Residents for Actual Prosperity

22. Thomas Lawrence

23. Peter Lesgaft

24. Philip McGraw

25. Peter Norman

26. David Sive

27. Dennis Weaver

28. Brent Wisner

17. Final Report on the Comprehensive Transit Analysis of Current Mobility Services in the South Shore by Via Mobility, LLC
Note: Staff provided a PowerPoint Presentation
Action: Received Final Report and provided direction to obtain firm data from South Shore Transportation Management Association, pursue local funding partners, and schedule a joint City Council and Tahoe Transportation District meeting.

The following people addressed City Council:

1. David Perlmutter and Miki Takeshita, VIA Mobility *provided a PowerPoint Presentation.

2. Carl Hasty and George Fink, Tahoe Transportation District Public Comment was heard from the following people:

3. Ed Mosur

4. Gavin Feiger, League to Save Lake Tahoe

5. Raymond Suarez, Lake Link

6. Amelia Richmond
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Regular-New Business

18. Revised Airport Rates and Charges
Note: Staff distributed written material.

Action: Moved/Seconded: Friedrich/Bass
Yes: Bass, Creegan and Friedrich
No: Middlebrook and Wallace
Action: Passed Resolution 2022-132 approving a one-year plan for Airport fees beginning January 1, 2023 and bring back in December for a discussion of landing fees.

The following person addressed City Council:

1. Hilary Fletcher, Jviation Inc.

Public Comment was heard from the following people:

2. Ed Mosur

3. Scott Robbins

4. Nick Speal

5. Amelia Richmond

19. Ordinance Adopting 2022 California Building Standards Code (First Reading) Note: Staff introduced Ron Beehler, Interim Building Official Action: Moved/Seconded: Wallace/Bass
Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Action: Passed Motion 2022-103 to hold first reading (by title only) of an Ordinance amending South Lake Tahoe City Code, Title 6, Chapter 6.15 Building Regulations, Articles I-IV, by adopting the 2022 California Building Standards Code (California Code of Regulations Title 24), including California Green Building Code, Building Code, Fire Code, and related Construction Codes, and refer second reading and adoption to the November 15, 2022 meeting.

20. Ordinance Increasing City Council Compensation (First Reading) Action: Moved/Seconded: Bass/Friedrich
Yes: Bass, Friedrich and Middlebrook
No: Creegan and Wallace
Action: Passed Motion 2022-104 to Hold a first reading (by title only) of an Ordinance Increasing the City Council Compensation to $1,264.86 per month, effective January 23, 2023, and refer second reading and adoption to the November 1, 2022 meeting.

Public Comment was heard from the following person:

1. Ed Mosur

21. Resolution Increasing City Treasurer Compensation
Action: Moved/Seconded: Bass/Friedrich
Yes: Bass, Creegan, Friedrich and Middlebrook
No: Wallace
Action: Passed Resolution 2022-133 increasing City Treasurer compensation to $1,264.86 per month, effective January 23, 2023.

Agenda Planning Calendar

22. Agenda Planning Calendar
Action: Received
Updates and Announcements (City Attorney, City Clerk, City Manager) None.
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Councilmember Reports and Comments –Assignments to Boards, Committees, and Commissions Councilmember Friedrich

1. Bear break-ins

2. Thank you to Multicultural Festival Committee and Emily Abernathy Councilmember Wallace:

1. Attended Firefest and Multicultural Festival

2. Upcoming Council Candidate Forum at Lake Tahoe Community College Councilmember Creegan

1.Thank you to participating consultants
Adjournment
At 4:37 p.m. Mayor Middlebrook adjourned the meeting.
_________________________ _______________
Devin Middlebrook, Mayor Date
Attest:
___________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
22 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 3
Agenda Item: Adoption of Non-Discrimination Implementation Plan Under Title VI of the Civil Rights Act of 1964
Executive Summary: Title VI compliance is a condition of receipt of federal funds from the U.S.

Department of Transportation (“USDOT”) and the Federal Aviation Administration (“FAA”). In addition, the City is required to comply with specific assurances in connection with grants issued by the FAA under the Airport Improvement Program, known as the “AIP Grant Assurances”, which include further non-discrimination obligations. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 U.S.C § 2000d and related statutes, and the requirements of 23 Code of Federal Regulation (CFR) Part 200 and 49 CFR Part 21.

The City of South Lake Tahoe is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 the Airport and Airway Improvement Act of 1982, Section 520; the Rehabilitation Act of 1973, Section 504, Title II of the Americans with Disabilities (“ADA”) Act of 1990, Title 49 of the Code of Federal Regulations (“C.F.R.”), Part 21, and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of South Lake on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Requested Action / Suggested Motions: Pass a Resolution adopting the Title VI Implementation Plan conditions for receipt of federal funds from the U.S. Department of Transportation and the Federal Aviation Administration.

Responsible Staff Members: Anush Nejad, Director of Public Works Responsible Staff Member: Anush Nejad, Director of Public Works (530) 542-6031 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01 - Staff Report - Title VI Implementation Plan.docx
02 - Title VI Implementation Plan.docx
03 - Plan de Ejecucion del Titulo VI.docx
04 - Resolution for Title VI.docx
23 Council Agenda Report- November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Adoption of Non-Discrimination Implementation Plan Under Title VI of the Civil Rights Act of 1964
Location: Citywide
Responsible Staff Member: Anush Nejad, Director of Public Works – (530) 542-6031 Background: Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, under any program or activity receiving Federal financial assistance (as implemented through 23 CFR 200.9 and 49 CFR 21).

Title VI compliance is a condition of receipt of federal funds from the U.S. Department of Transportation (“USDOT”) and the Federal Aviation Administration (“FAA”). The City also is required to comply with specific assurances in connection with grants issued by the FAA under the Airport Improvement Program, known as the “AIP Grant Assurances,” which include further nondiscrimination obligations.

The City of South Lake Tahoe is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964, the Airport and Airway Improvement Act of 1982 - Section 520, the Rehabilitation Act of 1973 - Section 504, Title II of the Americans with Disabilities (“ADA”) Act of 1990, Title 49 of the Code of Federal Regulations (“C.F.R.”) - Part 21, and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of South Lake Tahoe for federally funded projects on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Issue and Discussion: As a recipient of federal funds, U.S. DOT and Federal Aviation Administration require adopting a Title VI Implementation Plan. The Implementation Plan guides recipients of federal funds to take appropriate steps to ensure the implementation of Title VI requirements. Some of the major requirements are outlined below:

1. A Senior Executive Manager shall commit to implementing the Title IV Plan. The City Manager is designated as the senior manager responsible for implementing the Plan.

2. A Title VI Coordinator shall be assigned to ensure that all requirements are up to date, attend training, provide in-house training, and manage the complaints received per program direction. The Director of Public Works is assigned as the Title VI Coordinator.

3. Log all complaints and forward the complaints to either the California Department of Transportation or the Federal Aviation Administration for review and action. The City Clerk and the Director of Public Works will manage the receipt and transmission of the complaints to the appropriate agency.
24 Council Agenda Report- November 1, 2022 Page 2 of 2

4. The City must conduct a Four-Factor Analysis to address language barriers in federallyfunded programs and activities and ensure that all stakeholders have adequate opportunity to provide input. Based on this and an analysis of Limited English Proficiency (LEP) requirements, South Lake Tahoe must offer translation services for Spanish Speaking residents, which comprise 8.9% of the population, for projects and activities related to federally funded projects. These requirements may change due to changes in demographics.

5. The City of South Lake Tahoe must use the appropriate non-discrimination and Title VI clauses in federally funded contracts, leases, and concessionaire agreements.

6. The City must train staff responsible for managing federally funded contracts.

Financial Implications: Currently, City complies with Title VI and non-discrimination requirements. With the implementation of the Title VI Plan, there will be staff time in meeting the obligations of the Plan but would be absorbed with the current staffing level.

Environmental Considerations:Adoption of Title VI Plan is not a project subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) because it is an organizational or administrative activity that will not result in direct or indirect physical changes to the environment.

Policy Implications: Adopting the Funding Plan resolution complies with Federal NonDiscrimination requirements. 25 CITY OF SOUTH LAKE TAHOE

TITLE VI IMPLEMENTATION PLAN
Adopted November 1, 2022
26 City of South Lake Tahoe
Table of Contents
Contents
Non-Discrimination Policy Statement................................................................................ 1 Non-Discriminatory Legislation.......................................................................................... 2 Organization Structure........................................................................................................ 3 Title VI Coordinator..................................................................................................... 3 Assistant Title VI Coordinator...................................................................................... 3 Title VI Liaison ............................................................................................................ 4 Title VI Organization Chart.......................................................................................... 4 Third-Party Agreements and Contracts ............................................................................ 5 Complaint Procedure .......................................................................................................... 6 Complaints Processed Under the Federal Highway Administration ............................ 6 Caltrans OCR Investigation Process........................................................................... 7 Complaints Processed Under the Federal Aviation Administration.............................. 8 Title VI Outreach and Resources........................................................................................ 9 Limited English Proficiency......................................................................................... 9 Title VI Information Dissemination .............................................................................. 9 Environmental Justice............................................................................................... 11 Data Collection and Analysis............................................................................................ 11 Contract Documents and Agreements............................................................................. 11 Training .............................................................................................................................. 12 Annual Work Plan.............................................................................................................. 12 Appendix A - Limited Proficiency Plan............................................................................ 13 Appendix B – Your Rights Against Discrimination Under Title VI of the Civil Rights Act of 1964 and Related Non-Discrimination Under Title VI of the Civil Rights Act of 1964 and Related Non-Discriminatory Authorities............................................................................... 17 Appendix C Title VI Complaint Form .............................................................................. 18 Appendix D – US DOT Title VI Assurances..................................................................... 20 27 City of South Lake Tahoe
Appendix E – FAA Non-Discrimination Notice ............................................................... 28 Appendix F – Airport Public Notice ................................................................................. 29 Appendix G – City Employment Practices ...................................................................... 30 Appendix H – City Training .............................................................................................. 31 28 Title VI Implementation Plan
City of South Lake Tahoe
1 City of South Lake Tahoe
Non-Discrimination Policy Statement
The City of South Lake Tahoe is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964, the Airport and Airway Improvement Act of 1982 - Section 520, the Rehabilitation Act of 1973 - Section 504; Title II of the Americans with Disabilities (“ADA”) Act of 1990, and Title 49 of the Code of Federal Regulations (“C.F.R.”), Part 21, and other nondiscriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of South Lake Tahoe on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Further, no person shall be subjected to discrimination under any program or activity conducted by the City of South Lake Tahoe, on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Title VI compliance is a condition of receipt of federal funds, from the U.S. Department of Transportation (“USDOT”), through the Federal Aviation Administration (“FAA”). The City also is required to comply with specific assurances in connection with grants issued by the FAA under the Airport Improvement Program, known as the “AIP Grant Assurances”, which include further non-discrimination obligations. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 U.S.C § 2000d and related statutes, and the requirements of 23 Code of Federal Regulation (CFR) pt. 200 and 49 CFR pt. 21.

Joseph Irvin Date
City Manager
City of South Lake Tahoe
29 Title VI Implementation Plan
City of South Lake Tahoe
2 City of South Lake Tahoe
Non-Discriminatory Legislation
Title VI of the Civil Rights Act of 1964 – Provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, under any program or activity receiving Federal financial assistance (as implemented through 23 CFR 200.9 and 49 CFR 21).

Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) – Prohibits discrimination on the basis of sex by recipients and sub-recipients of Federal financial assistance.

Section 504 of the Rehabilitation Act of 1973 – Prohibits discrimination on the basis of disability by recipients and sub-recipients of Federal financial assistance.

The Age Discrimination Act of 1975 (Section 6101-6107, Title 42 U.S.C.) – Prohibits discrimination on the basis of age by recipients and sub-recipients or Federal financial assistance.

The Civil Rights Restoration Act of 1987 (Public Law 200-209) – Clarifies that the original intent of Congress in Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973 was to apply the non-discrimination statutes to all programs and activities of Federal- aid recipients, sub-recipients, contractors and vendors, whether all such programs are federally assisted or not.

Executive Order 12898 (issued February 11, 1994) – Addresses Environmental Justice regarding minority and low-income populations and requires agencies to develop strategies to address disproportionately high and adverse human health or environmental effects of their programs on minority and low-income populations; promotes nondiscrimination in federal programs substantially affecting human health and the environment, and provide minority and low-income communities access to public information and an opportunity for public participation in matters relating to human health or the environment.

Executive Order 13166 (issued August 16, 2000) – Addresses improved access to services for persons with limited English proficiency. Agencies are directed to evaluate services provided and implement a system that ensures that Limited English Proficiency (LEP) persons are able to meaningfully access the services provided consistent with, and without unduly burdening, the fundamental mission of the local agency. Agencies are directed to ensure that recipients of federal financial assistance provide meaningful access to programs, services and information to their LEP applicants and beneficiaries free of charge.
30 Title VI Implementation Plan
City of South Lake Tahoe
3 City of South Lake Tahoe
Organization Structure
The City of South Lake Tahoe’s Title VI program is a multi-tiered program in which multiple roles work toward the ultimate goal of assuring full compliance with the provisions of Title VI of the Civil Rights Act of 1964 and related statutes. The City has assigned the roles of Title VI Coordinator, and Assistant Title VI Coordinators, and Title VI Liaisons to Public Works staff. The roles and responsibilities are as follows:

Title VI Coordinator
 Ensures that City’s Title VI program is up to date with all requirements set forth by the Federal Highway Administration (FHWA), California Department of Transportation (Caltrans), Federal Aviation Administration (FAA), and any other applicable jurisdictions.
 Maintains an open line of communication with the City Manager, City Council, and other City leadership positions as necessary to facilitate the Title VI Program requirements in a timely manner.
 Directs staff to coordinate and attend training, prepare required reports, create and distribute Title VI information for the public, and manage complaints per the Program’s direction.
 Attends training to maintain knowledge of current Title VI requirements.

Assistant Title VI Coordinator
 Assumes role and duties of Title VI Coordinator when the Coordinator is unavailable.
 Works directly with staff to ensure program compliance is met.  Ensures that all applicable staff are present for Title VI training and are following Title VI procedures through work with the public, contractors, and consultants.  Ensures that Title VI Assurances have been incorporated into all Federal-aid Contracts and Agreements.
 Incorporates required Title VI language into Federal-aid contracts and agreements  Develops and coordinates Title VI training for managers, supervisors and staff with frequent public contract, on a two-year minimum basis.
 Develops procedures for collection and analysis of statistical data of participants in, and beneficiaries of federally funded projects.
 Analyzes data collected to determine effectiveness of outreach methods to avoid group exclusion and encourage group participation.
31 Title VI Implementation Plan
City of South Lake Tahoe
4 City of South Lake Tahoe
 Develops complaint procedures, complaint log, and ensures that all applicable staff are properly trained in the complaint reporting procedures.  Works directly with contractors, public stakeholders and other relevant parties to ensure that Title VI protections are maintained.

Title VI Liaison
 Prepares and coordinates Title VI Plan and Annual Report submission.  Develops Title VI information for dissemination to public.  Reports complaints through complaint procedure listed as part of City’s Title VI Implementation Plan.

Title VI Organization Chart
Director of Public
Works
Engineering
Manager
Capital Program
and Facilities
Manager
Complete Streets
Program
Manager
Airport
Manager
Associate
Management
Analyst
Assistant
Title VI
Coordinators
Assistant
Title VI
Liaison
Title VI
Coordinator
32 Title VI Implementation Plan
City of South Lake Tahoe
5 City of South Lake Tahoe
Third Party Agreements and Contracts
The City does not discriminate against individuals within prescribed classes. The City further is required to pass on this obligation to tenants, contractors and many other entities doing business with the City in connection with the Airport.

The obligation to pass on non-discrimination requirements arises from multiple sources, perhaps the most direct of which is the AIP Grant Assurances. Assurance 31(e) provides as follows:

1. [The airport sponsor] will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federallyassisted programs of the DOT and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federallyassisted programs of the DOT acts and regulations.

2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.

3. It will insert non-discrimination contract clauses prohibition discrimination on the basis of race, color, national origin, creed, sex, age, or handicap as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

AIP Grant Assurance 31 does not further specify which agreements must include these nondiscrimination provisions and what specific language must be included. USDOT and FAA have issued relevant guidance in (i) USDOT Order 1050.2A, DOT Standard Title VI Assurances and Non-discrimination Provisions and (ii) FAA Order 1400.11, Nondiscrimination in Federally-Assisted Programs at the Federal Aviation Administration (FAA) (2013). Further, the FAA publishes and updates Contract Provision Guidelines for Obligated Sponsors and Airport Improvement Program Projects, which explains which agreements must include non-discrimination provisions and prescribes specific language for inclusion.

The USDOT and FAA guidance make clear that these non-discrimination provisions must be included in many types of agreements at the Airport and that very specific language must be used. As part of its compliance reviews, FAA routinely audits airport agreements for consistency with these requirements.
33 Title VI Implementation Plan
City of South Lake Tahoe
6 City of South Lake Tahoe
Complaint Procedure
The City of South Lake Tahoe is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of South Lake Tahoe on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Any person that believes they have been discriminated against on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law by the South Lake Tahoe, its contractors, consultants, airport operators and their lessees, tenants, concessionaires or contractors, or any other party that acts on behalf of the City may file a Title VI complaint by completing and submitting the City’s Title VI Complaint Form (Appendix C), which can be found displayed in the City Hall lobby, and online at www.cityofslt.us/TitleVI or visit the City of South Lake Tahoe administrative office at 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150, City Clerk’s Office.

The City’s Clerk will immediately provide a copy of the complaint to the City Attorney and the Public Works Director regarding the City of South Lake Tahoe program, activity, or service that is identified as being out of compliance. The Title VI Liaison will only process complaints that are complete, which include at a minimum, the following:
 Complainant’s contact information
 Date of the alleged act of discrimination
 Details of the alleged discrimination
 The complainant’s signature
Once the Title VI complaint is received, the Title VI Liaison will forward the complaint to Caltrans, to be submitted to the FHWA Division Office, or to FAA. The Title VI Liaison will also begin processing the complaint by entering said complaint into the City’s Title VI Discrimination Complaint Log.

Complaints Processed Under the Federal Highway Administration Title VI complaints filed with Caltrans in which Caltrans is named as the Respondent will be forwarded to the FHWA Division Office. The Complainant will receive an acknowledgement letter informing them that the complaint has been received and forwarded to the FHWA.
34 Title VI Implementation Plan
City of South Lake Tahoe
7 City of South Lake Tahoe
Per the FHWA Guidance Memorandum, Processing of Title VI Complaints, dated June 13, 2018, all Title VI complaints received by a sub-recipient (City of South Lake Tahoe) are to be forwarded to Caltrans to be submitted to FHWA Division Office. Complaints should be sent within one business day of receipt via email to [email protected]. If Headquarters Office of Civil Rights (HCR) determines a Title VI complaint against a subrecipient can be investigated by Caltrans, HCR may delegate the task of investigating the complaint to Caltrans for FHWA related complaints.

Caltrans OCR Investigation Process
If OCR is delegated the responsibility of performing an investigation, OCR has 90 days to investigate the complaint. If additional time is needed, OCR will call the Complainant and inform them.

If more information is needed to resolve the case, the OCR investigator may contact the Complainant. The Complainant has ten business days from the date of the letter to send the requested information to the investigator assigned to the case. If the investigator is not contacted by the Complainant or does not receive the additional information within ten business days, OCR can administratively close the case. A case can be administratively closed also if the complainant no longer wishes to pursue their case.

OCR with consult with HCR regarding the disposition of the complaint. Disposition of Title VI complaint will be undertaken by HCR, through either (1) informal resolution or (2) issuance of a Letter of Finding of compliance or noncompliance with Title VI. A copy of the Letter of Finding will be sent to all parties via the Division Office.

A person may also file a complaint directly with the FHWA and/or Caltrans by the following contact information:

Federal Highway Administration
U.S. Department of Transportation
Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-104
Washington, DC 20590
California Department of Transportation
Office of Civil Rights
Attention: Title VI Program Branch
1823 14th Street, MS 79
Sacramento, CA 95811
[email protected]
35 Title VI Implementation Plan
City of South Lake Tahoe
8 City of South Lake Tahoe
Complaints Processed Under the Federal Aviation Administration The Title VI Coordinator will forward all complaints to the FAA within 15 days of receipt.

Allegations of discrimination may also be filed directly with the FAA at:

Federal Aviation Administration
Office of Civil Rights
800 Independence Avenue, S.W.

Washington, D.C. 20591
Allegations of discrimination based on disability may also be filed directly with the U.S.

Department of Justice at:

U.S. Department of Justice
950 Pennsylvania Avenue, N.W. Civil Rights Division,
Disability Rights Section
Washington, DC 20530
All complaints must be filed no later than 180 dates after the date of the alleged discriminatory act or, if the discrimination is ongoing, the date the conduct was disclosed.

Should a complaint be filed with the City and a federal or state agency simultaneously, the federal/state complaint will supersede the City’s complaint and the City’s complaint procedures will be suspended pending the federal/state agency’s findings. 36 Title VI Implementation Plan
City of South Lake Tahoe
9 City of South Lake Tahoe
36,935 59.7%
Title VI Outreach and Resources
Table 1: Languages Spoken by Greater South Lake Tahoe Residents (Area Code 96150)
Language Spoken
Group
Population
Group’s
Percentage
of
Population
Portion of
Group that
Speaks
English Very
Well
Portion of
Group That
Does Not
Speak English
Very Well
English Only 22,253 76.7% 22,253 (84.2%) 0 (0%)
Spanish 4,995 17.2% 3,095 (11.7%) 1,900 (73.3%)
Other Indo-European
Languages
574 2.0% 417 (1.6%) 157 (6.1%)
Asian and Pacific Island
Languages
1,138 3.9% 603 (2.3%) 535 (20.6%)
Other Languages 47 0.2% 47 (0.2%) 0 (0%)
Total Population Above 5 Years 29,007 100% 26,415 2,592 Source: US Census: American Community Survey 2010-2020 5-Year Estimate C16001: LANGUAGE SPOKEN AT HOME FOR... - Census Bureau Table Limited English Proficiency
A Limited English Proficiency (LEP) person is a person that does not speak English as a primary language and has a limited ability to read, write, or comprehend English. Per Executive Order 13166, agencies which receive Federal funding must examine their Federally-funded services and develop and implement processes that will allow LEP persons to meaningfully access said services. Executive Order 13166 also requires that agencies receiving Federal funding must establish guidance for providing meaningful access to LEPs, prepare a plan to overcome language barriers in Federally-funded programs and activities, and ensure that stakeholders have adequate opportunity to provide input.

As shown in Table 1 above, 8.9% of residents in South Lake Tahoe are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (73.3% of the LEP community), and Asian and Pacific Island Languages (20.6%) and Other IndoEuropean Languages (6.1% of the LEP community). As outlined in the City’s LEP Plan (Appendix A), the City has conducted an LEP Needs Assessment, using a Four Factor Analysis to identify the need and provide access to the LEP community in compliance with Executive Order 13166.

Title VI Information Dissemination
In order to ensure that Title VI and related Civil Rights information is readily available to the public, the City will develop public notices consisting of posters, flyers, complaint forms and “I Speak” cards that are available in English and Spanish. The languages selected for the informational materials were based upon language data provided from 37 Title VI Implementation Plan
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the US Census; see Table 1 above. Said flyers and posters will be placed in the City Hall lobby, in a highly visible and accessible location. The public notices will also be available for viewing on the City’s website, at www.cityofslt.us/TitleVI. 38 Title VI Implementation Plan
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Environmental Justice
In accordance with Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations), City Staff will identify and address the environmental effects of programs, policies, and activities on minority and low-income populations for Federally funded projects. Staff will consider demographic data during project design and involve the public in the planning and development process to assess the environmental impacts of projects on the community. The public’s input and demographic data analysis will enable staff to develop measures to mitigate any potential adverse effects on minority and low-income populations.

Data Collection and Analysis
Demographic and related data collected and used by City staff comes from governmental sources responsible for collecting and vetting the information for consistency and accuracy. These sources include, but are not limited to, the U.S. Bureau of Labor Statics, U.S. Census Bureau, U.S. Bureau of Economic Analysis, California Department of Finance, California Department of Labor, and the California Employment Development Department.

Additionally, staff may also collect project-specific demographic data utilizing data collection as appropriate through the public outreach process on Federally funded projects. Such outreach that may give Staff the opportunity to collect demographic data may include door hangers, posters, emails, social media releases, press releases to local newspaper, public meetings, virtual meetings, and public comment through websites generated for projects.

Contract Documents and Agreements
The City’s Title VI Coordinator will ensure that any Federally funded project documents contain the necessary Title VI Assurances and other languages. Such assurances include, but may not be limited to:
 FHWA Form 1273 (Title VI and other non-discriminatory requirements) o Required on all FHWA contracts and subcontracts valued greater than $10,000
 Title VI Assurances Appendix A-E
o Appendix A-E to be attached to Federal-Aid contracts
Additionally, City staff will include the provisions indicated in the "Administering AgencyState Agreement for Federal-Aid Projects Master Agreement” in the Local Assistance Program Manual (LAPM) in contracts and agreements, where applicable, between the City and contractors.
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The City will continue to utilize the "Local Agency Construction Contract Administration Checklist" (Exhibit 15-A of the LAPM), which confirms that DBE and labor/Equal Employment Opportunity (EEO) compliance requirements are performed and documented in the project files. Exhibit 15-A of the LAPM documents that the local agency will meet all the requirements prior to the award of a construction contract.

Lastly, the City will continue to utilize the "Resident Engineer’s Construction Contract Administration Checklist" (Exhibit 15-B of the LAPM) on federal-aid projects. The checklist assists in administering federal-aid highway construction projects and provides a record that the EEO/Wage Rate/False Statements posters are being posted at specific locations that employee interviews will be conducted in accordance with the Labor Compliance/EEO interview form, and that DBE requirements are met. City staff will continue to submit Exhibit 15-B, along with the Award Package shortly after award of the construction contract.

Training
The City of South Lake Tahoe Public Works Department will provide Title VI and related statute training to Public Works managers, supervisors, and staff with frequent public contact in the administration of federal-aid programs. These trainings will occur at minimum every two years, and within six months of hiring a new employee. The trainings will be conducted by the Title VI Coordinator , online through presentations, or through trainings hosted by Caltrans. Additionally, links to Caltrans, FHWA, and other applicable agency resources for Title VI and related statutes will be posted on the City’s website at www.cityofslt.us/TitleVI.

In particular, the following items will be covered in trainings:
 Review of South Lake Tahoe’s Title VI Implementation Plan and other relevant documents
 Language assistance services and “I Speak Cards” offered for public use  How to handle potential complaints
 Where to seek assistance for Title VI questions and concerns Annual Work Plan
The City of South Lake Tahoe Public Works Department will annually establish and monitor program goals and accomplishments. The Title VI Coordinator will ensure that employee training is conducted, language translation services continue to be available, public participation is optimal, and appropriate Title VI signage is posted. This also includes updating community statistics and corresponding with state and federal agencies as necessary.
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Appendix A - Limited Proficiency Plan
Background
Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” requires that Federal agencies work to ensure that the recipients of Federal financial assistance provide meaningful access to their Limited English Proficiency (LEP) applicants and beneficiaries.

As such, local agencies are required to ensure that Federally-funded programs and activities normally provided in English are accessible to LEP Persons. Each local agency shall perform an annual assessment to determine if modifications are needed to their programs and activities to ensure meaningful access by LEP persons. The assessment which is referred to as a “Four- Factor” analysis is based on the following factors:

1. The number or proportion of LEP persons eligible to be served or likely to be encountered.

2. The frequency of LEP contacts.

3. The nature and importance of the programs, services, or activities provided by the City of South Lake Tahoe.

4. The resources available for LEP persons
The City of South Lake Tahoe is approximately 100 miles east of Sacramento. The population of greater South Lake Tahoe (within 96150 area code) is approximately 26,415) (US Census: 2020 Census). Of the 26,415 residents, approximately 17.2% of the residents are Spanish speaking, and 8.5% of the residents are other Indo-European Language speaking, and 2.0% are Asian and Pacific Island language speakers. From Spanish Language group, 38% of the Spanish-speakingpopulation do not speak English very well.

Four-Factor Analysis

1. The number or proportion of LEP persons eligible to be served or likely to be encountered.

As shown in Table 1 above, 8.98% of residents in South Lake Tahoe are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (73.3% of the community), and Asian and Pacific Island Languages (20.6%) and Other IndoEuropean Languages (6.1% of the community). 41 Title VI Implementation Plan
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2. The frequency of LEP contacts.

No data has been collected regarding frequency of contact with LEP persons at the City.

Most interactions with LEP persons occur at front-counter staff. Currently the City’s Human Resources Department retains a list which lists all City staff which are certified translators for Spanish Speaking individuals. If front counter staff that speak either Spanish are not available, City staff will reach out to a certified translator from the list.

Public Works staff does not regularly receive requests for translation through Federally funded programs/projects, though the outreach components of said programs/projects do typically have multi-lingual resources. Further, if translation services are needed, staff will provide said translation in a timely manner.

3. The nature and importance of programs, services, or activities provided by the City of South Lake Tahoe.

From observation provided by Public Works staff, it is rare that translation services are requested for programs, services, or activities which are Federally-funded. However, staff is keenly aware that about 10% of the population are LEPs and therefore it is highly likely that LEPs will be stakeholder in some projects, programs and services. As such, when Staff has encountered the need for translation services, staff can provide the services readily.
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4. The Resources Available for LEP persons.

After a review of the City’s currently available resources for LEP persons, the City has determined that the current available resources are lacking and inconsistent. The City will remedy the lack of resources, through the action plan listed in the next section.

Action Plan
In order to ensure compliance with Title VI, and Executive Order 13166 the following publications and services will be made available for LEP person use:
a. Non-Discrimination Policy Statement
i. Statement shall be printed in English and Spanish. Said statement will be posted in the City Hall lobby in a highly visible location. b. Title VI Rights Poster
i. Posters shall be printed in English and Spanish. Said posters will be posted in the City Hall lobby in a highly visible location, and additional copies will be available for the public to review and take. c. Title VI Complaint Form
i. Complaint forms shall be printed in English and Spanish. Said forms will be in the City Hall lobby in a highly visible location. d. I Speak Cards
i. I Speak Cards will be produced to easily identify translation services needed for English and Spanish. Said cards will be placed at all public counters and with the other Title VI information.
e. Title VI Webpage on City’s Website
All of the City’s Title VI resources will be posted on the City’s website at the following link: www.cityofslt.us/TitleVI.
f. Future Planning and Projects
i. Public Works will ensure that all future projects and planning documents that are federally funded utilize outreach methods that are compliant with Title VI and other related non-discriminatory assurances. ii. Additionally, the City will ensure that outreach materials are available in English, and Spanish and that translators are readily available as necessary for any LEP Persons that would like to contribute or participate.

Lastly, the Title VI Coordinator will request an updated list of certified translators from the Human Resources Department every six months and distribute said list to those who are likely to encounter LEP persons, such that a translator can be contacted the moment one 43 Title VI Implementation Plan
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is needed. To ensure continuous compliance, the City will review the Title VI Implementation Plan and Limited English Proficiency Plan regularly, but at a minimum, as new data from the US Census becomes available. As new regulations are created, the City will act promptly to update the existing plans and relevant resources. 44 Title VI Implementation Plan
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Appendix B – Your Rights Against Discrimination Under Title VI of the Civil Rights Act of 1964 and Related Non-Discrimination Under Title VI of the Civil Rights Act of 1964 and Related NonDiscriminatory Authorities Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

The following additional authorities provide protection against discrimination on the basis of sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law:

Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) Section 504 of the Rehabilitation Act of 1973
The Age Discrimination Act of 1975 (Section 6101-6107, Title 42 U.S.C.) The Civil Rights Restoration Act of 1987 (Public Law 200- 209) Executive Order 12898 (issued February 11, 1994)
Executive Order 13166 (issued August 16, 2000)
Any person who believes that they have been discriminated against may file a written complaint with the City Clerk, within 180 days of the alleged discrimination. Additional information and Title VI Complaint Forms can be obtained on the City of South Lake Tahoe’s website, at the following location: www.cityofslt.us/TitleVI. Title VI Complaint Forms can also be obtained from the City Clerk’s Office at City Hall.

To file a Title VI discrimination complaint, please use the following contact information:

City Clerk
City of South Lake Tahoe
Administrative Office
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
(530) 542-6005
Spanish Speaking: (530) 542-7417
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Race Sex Religion
Color Age Sexual Orientation
National Origin Disability Gender Identity
Other (Please Describe):

Appendix C Title VI Complaint Form
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” If you wish to submit a Title VI complaint to the City of South Lake Tahoe, please complete the below information and submit this form to:

City Clerk
City of South Lake Tahoe Administrative Offices
1901 Lisa Maloff Way,
South Lake Tahoe, CA 96150
(530) 542-6005
Spanish Speaking: (530) 542-7417
Name:

Address:

City: State: Zip Code:

Cell: Home:

Name, title, and description of person(s) who allegedly discriminated against you:

Check the box(es) for the type(s) of discrimination that was experienced:

Date(s) that alleged event(s) took place:

Location(s) where the alleged event(s) took place:
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Is the alleged discrimination still ongoing?
In your own words, please describe the alleged discrimination, explain what happened, and who you believe is responsible:

Please list any person(s) we may contact for additional information to provide further information for your complaint:

Have you filed this complaint with any other federal agency, state agency, federal court, or state court?
If yes, please check all that apply:

Federal Agency Federal Court
State Agency State Court
Please provide the name, phone number, and email of the contact persons at the agency/court where the complaint was filed, below:

Please sign and date this form on the lines provided below. If any additional space is needed to provide information about this complaint, please attach the additional information to this form.

Signature: Date:
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Appendix D – US DOT Title VI Assurances

ATTACHMENT A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:

1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, age, sex, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, national origin, age, sex, or disability.

4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Nondiscrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

1. withholding payments to the contractor under the contract until the contractor complies; and/or

2. cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one 48 Title VI Implementation Plan
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through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 49 Title VI Implementation Plan
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ATTACHMENT B

CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4:

NOW THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition that the California Department of Transportation will accept title to the lands and maintain the project constructed thereon in accordance with Title 23 U.S.C., the regulations for the administration of the preceding statute, and the policies and procedures prescribed by the FHWA of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non- discrimination in Federallyassisted programs of the U.S. Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the California Department of Transportation all the right, title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof. (HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto the California Department of Transportation and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the California Department of Transportation, its successors and assigns.

The California Department of Transportation, in consideration of the conveyance of said lands and interest in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the California Department of Transportation will use the lands and interests in lands and interest in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non- discrimination in Federallyassisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and facilities on said lands, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S.

Department of Transportation and its assigns as such interest existed prior to this instruction].* 50 Title VI Implementation Plan
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(*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VI.) 51 Title VI Implementation Plan
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ATTACHMENT C

CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE

ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into by the California Department of Transportation pursuant to the provisions of Assurance 7(a):

A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree [in the case of deeds and leases add “as a covenant running with the land”] that:

1. In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S.

Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities.

B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the California Department of Transportation and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) 52 Title VI Implementation Plan
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ATTACHMENT D
CLAUSES FOR CONSTRUCTION/USE.ACCESS TO REAL PROPERTY ACQUIRED

UNDER THE ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements entered into by the California Department of Transportation pursuant to the provisions of Assurance 7(b):

A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest ,and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishings of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits or, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in this Assurance.

B. With respect to (licenses, leases, permits, etc.) in the event of breach of any of the above of the above Non-discrimination covenants, the California Department ofTransportation will have the right to terminate the (license, permits, etc., as appropriate) and to enter or reenter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.* C. With respect to deeds, in the event of breach of any of the above Nondiscrimination covenants, the California Department of Transportation will there upon revert to and vest in and become the absolute property of the California Department of Transportation and its assigns.
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) 53 Title VI Implementation Plan
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ATTACHMENT E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to: Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
§ 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high 54 Title VI Implementation Plan
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and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 55 Title VI Implementation Plan
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Appendix E – FAA Non-Discrimination Notice
Unlawful Discrimination
It is unlawful for airport operators and their lessees, tenants, concessionaires, and contractors to discriminate again any person because of race, color, national origin, sex, creed, or disability in public services and employment opportunities, Allegations of discrimination should be promptly reported to the Airport Manager or:

Federal Aviation Administration
Office of Civil Rights, ACR-1
800 Independence Avenue, S.W.

Washington, D.C. 20591
Federal regulation on unlawful discrimination are available fore review in the Airport Manager’s Office.

Assistant Title VI Coordinator/Airport Manager
John Dickinson
Phone: 530-542-6182
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Appendix F – Airport Public Notice
Unlawful Discrimination
49 CFR Part 21, App. C, § (b)(2)(ii) requires that the Airport “conspicuously display a sign, or signs, furnished by the FAA, in the main public area or areas of the airport, stating that discrimination based on race, color, or national origin is prohibited on the airport.” The same provision of Part 21 also requires the Airport to “[m]ake a copy of [Part 21] available at his office for inspection during normal working hours by any person asking for it.” The Airport can satisfy this requirement by printing a copy of Part 21 and making it available in the Airport Administration office and/or providing a link to Part 21 on the Airport website.

In addition, the Airport should post a notice on the Airport website containing the City’s nondiscrimination policy and information regarding the process for filing a complaint. This notice should be a direct link from the Airport homepage and, if not, available through another page that can be accessed from the Airport homepage.

The following sample language will be used for the Airport website:

All entities that receive federal financial assistance from the U.S. Department of Transportation must comply with Title VI of the Civil Rights Act of 1964; the Airport and Airway Improvement Act of 1982, Section 520; the Rehabilitation Act of 1973, Section 504; and Title II of the Americans with Disabilities (ADA) Act of 1990.
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Appendix G – City Employment Practices
The City does not discriminate in its employment practices on the basis of race, creed, color, national origin or sex. This prohibition arises from multiple sources, including Title VI, 49 U.S.C. § 47123, 49 C.F.R. Part 21, and AIP Grant Assurance 30. Section 21.5(c) specifically addresses discriminatory employment practices, and Part 21, App. C, Section (a)(1)(ix) states, “Employment at obligated airports, including employment by tenants and concessionaires shall be available to all regardless of race, creed, color, sex, or national origin. 58 Title VI Implementation Plan
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Appendix H – City Training
Training is essential for successful compliance. Understanding the nature of Title VI and the steps that employees, tenants and others must take should provide a basis of knowledge when interacting with members of the public or those who wish to provide services at the City or Airport. The value of such training is to raise the awareness level about Title VI and its obligations, as well as to ensure appropriate compliance. The City and Airport conducts routine training as part of its FHWA and FAA compliance requirements, and a module for the Title VI program.

Employees, tenants and other appropriate individuals should receive Title VI training on an annual basis. A Title VI training course should include the following training elements:
• Title VI and its key elements
• Airport obligation and compliance measures
• Complaint procedures
59 CIUDAD DE SOUTH LAKE TAHOE
PLAN DE EJECUCIÓN DEL TÍTULO
VI
Adoptado 1 de noviembre del 2022
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Índice de contenidos
Contenido
Legislación de no discriminación...................................................................................... 2 Estructura de la organización ............................................................................................ 3 Coordinador del Título VI............................................................................................ 3 Asistente del Coordinador del Título VI ...................................................................... 3 Representante del Título VI.......................................................................................... 4 Mapa de la estructura del Título VI............................................................................. 4 Procedimiento de reclamación .......................................................................................... 5 Reclamaciones tramitadas por la Administración Federal de Carreteras ................... 6 Proceso de investigación de Caltrans OCR ................Error! Bookmark not defined.

Título VI - Divulgación y recursos...................................................................................... 9 Conocimiento limitado del inglés ................................................................................ 9 Difusión de información sobre el Título VI ................................................................ 10 Justicia ambiental..................................................................................................... 11 Recopilación y análisis de datos ..................................................................................... 11 Documentos y acuerdos contractuales .......................................................................... 11 Formación.......................................................................................................................... 12 Planificación anual............................................................................................................ 12 Apéndice A ........................................................................................................................ 14 Apéndice B ........................................................................................................................ 17 Apéndice C ........................................................................................................................ 19 Apéndice D ........................................................................................................................ 21 61 Plan de ejecución del Título VICiudad
de South Lake Tahoe
1 City of South Lake Tahoe
Declaración de política de no discriminación
La Ciudad de South Lake Tahoe se compromete a garantizar el cumplimiento del Título VI de la Ley de Derechos Civiles de 1964 de Ley de Mejora de Aeropuertos y Vías Aéreas de 1982 - Sección 520, la Ley de Rehabilitación de 1973 - Sección 504, el Título II de la Ley de Americanos con Discapacidades ("ADA") de 1990, y el Título 49 del Código de Reglamentos Federales ("C.F.R.") - Parte 21, y otras autoridades no discriminatorias, de tal manera que ninguna persona será excluida de la participación ni se le negarán los beneficios de ningún programa o actividad llevada a cabo por la Ciudad de South Lake Tahoe por motivos de raza, color, origen nacional, sexo, edad, discapacidad, religión, orientación sexual, identidad de género o cualquier otra categoría protegida por la legislación estatal o federal.

Además, ninguna persona será discriminada bajo ningún programa o actividad llevada a cabo por la Ciudad de South Lake Tahoe, por motivos de raza, color, origen nacional, sexo, edad, discapacidad, religión, orientación sexual, identidad de género, o cualquier otra categoría protegida por la ley estatal o federal.

El cumplimiento del Título VI es una condición para recibir fondos federales, del Departamento de Transporte de Estados Unidos ("USDOT"), a través de la Administración Federal de Aviación ("FAA"). El Ayuntamiento también está obligado a cumplir con garantías específicas en relación con las subvenciones concedidas por la FAA en el marco del Programa de Mejora Aeroportuaria, conocidas como "Garantías de Subvención AIP", que incluyen otras obligaciones de no discriminación. El Coordinador del Título VI está autorizado a garantizar el cumplimiento de dicha póliza, el Título VI de la Ley de Derechos Civiles de 1964, 42 U.S.C § 2000d y los estatutos relacionados, y los requisitos del 23 Código del Reglamento Federal (CFR) pt. 200 y 49 CFR pt. 21 Joseph Irvin Fecha
Administrador de la ciudad
Ciudad de South Lake Tahoe
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2 City of South Lake Tahoe
Legislación de no discriminación
VI de la Ley de Derechos Civiles de 1964 - Establece que ninguna persona en los Estados Unidos será excluida de la participación, ni se le negará los beneficios, ni será objeto de discriminación, por motivos de raza, color u origen nacional, en ningún programa o actividad que reciba ayuda federal (según se aplica a través de 23 CFR 200.9 y 49 CFR 21).

Sección 162(a) de la Ley Federal de Carreteras de 1973 (Sección 324, Título 23 U.S.C.) - Prohíbe la discriminación por razón de sexo por parte de los receptores y sub-receptores de asistencia financieras federales.

Sección 504 de la Ley de Rehabilitación de 1973 - Prohíbe la discriminación por motivos de discapacidad por parte de los receptores y sub-receptores de ayuda financiera federal.

La Ley de Discriminación por Razón de Edad de 1975 (Sección 6101-6107, Título 42 U.S.C.)- Prohíbe la discriminación por razón de edad por parte de los receptores y sub-receptores de ayudas financieras federales.

La Ley de Restauración de los Derechos Civiles de 1987 (Ley Pública 200-209) - Aclara que la intención original del Congreso en el Título VI de la Ley de Derechos Civiles de 1964, el Título IX de las Enmiendas Educativas de 1972, la Ley de Discriminación por Edad de 1975 y la Sección 504 de la Ley de Rehabilitación de 1973 era aplicar los estatutos de no discriminación a todos los programas y actividades de los receptores que reciben ayuda federal, los sub-receptores, los contratistas y los vendedores, tanto si todos esos programas reciben asistencia federal o no.

Orden Ejecutiva 12898 (emitida el 11 de febrero de 1994) - Aborda la justicia ambiental en relación con las poblaciones minoritarias y de bajos ingresos y exige a las agencias que desarrollen estrategias para solucionar los efectos negativos y desproporcionadamente altos de sus programas sobre la salud o el medio ambiente en las poblaciones minoritarias y de bajos ingresos; promueve la no discriminación en los programas federales que afectan sustancialmente a la salud y el medio ambiente, y proporciona a las comunidades minoritarias y de bajos ingresos acceso a la información y una oportunidad para la participación del público en asuntos relacionados con la salud humana o el medio ambiente.

Orden Ejecutiva 13166 (publicada el 16 de agosto de 2000) - Aborda el acceso a servicios para personas con conocimientos limitados de inglés. Se ordena a las agencias que evalúen los servicios prestados y apliquen un sistema que garantice que las personas con conocimientos limitados de inglés (LEP) puedan acceder de forma significativa a los servicios prestados de forma consistente con la misión fundamental de la agencia local y sin sobrecargarla. Las agencias deben garantizar que los beneficiarios de la asistencia federal proporcionen, de forma gratuita, un acceso apropiado a los programas, servicios e información a sus solicitantes y beneficiarios con capacidad limitada de inglés.
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Estructura de la organización
El programa del Título VI de la Ciudad de South Lake Tahoe es un programa de varios niveles en el que varios papeles trabajan hacia la meta final de asegurar el pleno cumplimiento de las disposiciones del Título VI de la Ley de Derechos Civiles de 1964 y los estatutos relacionados. La ciudad ha asignado al personal de Obras Públicas las funciones de Coordinador del Título VI, de Coordinadores Asistentes del Título VI y de Enlaces del Título VI. Las funciones y responsabilidades son las siguientes:

Coordinador del Título VI
 Garantiza que el programa del Título VI de la ciudad está actualizado con todos los requisitos establecidos por la Administración Federal de Carreteras (FHWA), el Departamento de Transporte de California (Caltrans), la Administración Federal de Aviación (FAA) y cualquier otra jurisdicción aplicable  Mantiene una línea de comunicación abierta con el Administrador de la Ciudad, el Cuerpo de Concejales y otros cargos de liderazgo de la Ciudad, según sea necesario, para facilitar los requisitos del Programa del Título VI de manera oportuna.
 Dirige al personal para que coordine y asista a la enseñanza, prepare los informes requeridos, prepare y distribuya información sobre el Título VI para el público y gestione las quejas según la dirección del Programa.
 Asiste a la enseñanza para mantener el conocimiento de los requisitos actuales del Título VI.

Asistente del Coordinador del Título VI
 Asume el papel y las funciones del Coordinador del Título VI cuando el Coordinador no está disponible.
 Trabaja directamente con el personal para garantizar el cumplimiento del programa.  Garantiza que todo el personal está presente en la formación sobre el Título VI y sigue los procedimientos del Título VI a través del trabajo con el público, los contratistas y los consultores
 Garantiza que las cláusulas del Título VI se han incorporado a todos los contratos y acuerdos de asistencia federal.
 Incorpora el lenguaje requerido por el Título VI en los contratos y acuerdos de asistencia federal
 Desarrolla y coordina la enseñanza del Título VI para directivos, supervisores y personal con frecuentes contratos públicos, con una periodicidad mínima de dos años. 64 Plan de ejecución del Título VICiudad
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 Desarrolla métodos de recogida y análisis de datos estadísticos de los participantes y beneficiarios de los proyectos con fondos federales.  Analiza los datos recogidos para determinar la eficacia de los métodos de difusión para evitar la exclusión del grupo y motivar su participación.  Desarrolla los métodos de reclamación y el registro de reclamaciones, y se asegura de que todo el personal pertinente reciba la formación adecuada sobre los procedimientos de notificación de reclamaciones.
 Trabaja directamente con los contratistas, las empresas públicas y otras instituciones relevantes para asegurar que las protecciones del Título VI se mantengan.

Representante del Título VI
 Prepara y coordina las presentaciones del Programa del Título VI y del Reporte Anual.  Desarrolla la información del Título VI para su difusión al público.  Informar de las quejas a través del procedimiento de reclamación que forma parte del Plan de Aplicación del Título VI de la ciudad.

Mapa de la estructura del Título VI
Director de Obras
Públicas
Director de Ingeniería
Gestor de Programas
de Capital e
Instalaciones
Director del Programa
de Calles
Gerente de
Aeropuerto
Analista de Gestión
Asociado
Coordinadores
auxiliares del
Título VI
Representant
e del Título VI
Coordinador
del Título VI
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Acuerdos y contratos
La Ciudad no discrimina a las personas dentro de las clases prescritas. Además, la ciudad está obligada a transmitir esta obligación a los inquilinos, contratistas y muchas otras entidades que hacen negocios con la ciudad en relación con el aeropuerto.

La obligación de transmitir los requisitos de no discriminación se deriva de múltiples fuentes, siendo quizás la más directa las garantías de subvención del AIP. La garantía 31(e) establece lo siguiente

1. [El patrocinador] insertará las cláusulas contractuales de no discriminación que exigen el cumplimiento de las leyes y reglamentos relativos a la no discriminación en los programas con ayuda federal del DOT, e incorporará las leyes y reglamentos a los contratos por referencia en cada contrato o acuerdo sujeto a las leyes y reglamentos de no discriminación en los programas con ayuda federal del DOT.

2. Incluirá una lista de las autoridades pertinentes en materia de no discriminación en cada contrato sujeto a las leyes y reglamentos de no discriminación.

3. Incluirá cláusulas contractuales antidiscriminatorias que prohíban la discriminación por motivos de raza, color, origen nacional, credo, sexo, edad o discapacidad, como un pacto que se aplica a todas las escrituras, arrendamientos, licencias, permisos o instrumentos similares que celebre el promotor con otras partes:
a. Para la posterior transferencia de bienes inmuebles adquiridos o mejorados en el marco de la actividad, proyecto o programa aplicable; y
b. Para la construcción o el uso de un espacio, o el acceso al mismo, sobre o debajo de una propiedad inmobiliaria adquirida o mejorada en el marco de la actividad, proyecto o programa aplicable.

La garantía de subvención 31 del AIP no especifica qué acuerdos deben incluir estas disposiciones de no discriminación ni qué lenguaje específico debe incluirse. El USDOT y la FAA han publicado orientaciones pertinentes en (i) la Orden 1050.2A del USDOT, DOT Standard Title VI Assurances and Non-discrimination Provisions y (ii) la Orden 1400.11 de la FAA, Nondiscrimination in Federally-Assisted Programs at the Federal Aviation Administration (FAA) (2013). Además, la FAA publica y actualiza las Directrices sobre Disposiciones Contractuales para Patrocinadores Obligados y Proyectos de Programas de Mejora de Aeropuertos, que explican qué acuerdos deben incluir disposiciones de no discriminación y prescriben un lenguaje específico para su inclusión.

Las directrices del USDOT y de la FAA dejan claro que estas disposiciones de no discriminación deben incluirse en muchos tipos de acuerdos en el aeropuerto y que debe utilizarse un lenguaje muy específico. Como parte de sus revisiones de cumplimiento, la FAA audita rutinariamente los acuerdos de los aeropuertos para comprobar su coherencia con estos requisitos
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Procedimiento de reclamación
La ciudad de South Lake Tahoe se ha comprometido a garantizar el cumplimiento del Título VI de la Ley de Derechos Civiles de 1964 y otras autoridades no discriminatorias, de tal modo que ninguna persona será excluida de la participación o se le negarán los beneficios de cualquier programa o actividad llevada a cabo por la ciudad de South Lake Tahoe por motivos de raza, color, origen nacional, sexo, edad, discapacidad, religión, orientación sexual, identidad de género, o cualquier otra categoría protegida por la ley estatal o federal.

Cualquier persona que sospeche que ha sido discriminada por motivos de raza, color, origen nacional, sexo, edad, discapacidad, religión, orientación sexual, identidad de género o cualquier otra categoría protegida por la ley estatal o federal por parte de la Ciudad de South Lake Tahoe, sus contratistas, consultores los operadores aeroportuarios y sus arrendatarios, inquilinos, concesionarios o contratistas, o cualquier otra parte que actúe en nombre de la Ciudad puede presentar una queja del Título VI completando y presentando el Formulario de Quejas del Título VI de la Ciudad (Apéndice C), el cual se puede encontrar expuesto en el vestíbulo del Ayuntamiento, y en línea en www. cityofslt.us/TitleVI o visitar la oficina administrativa de la Ciudad de South Lake Tahoe en 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150, Oficina de la Secretaría Municipal.

El secretario de la Ciudad proporcionará inmediatamente una copia de la queja al Fiscal de la Ciudad y al Director de Obras Públicas en relación con el programa, la actividad o el servicio de la Ciudad de South Lake Tahoe que se identifica que está fuera de cumplimiento. El enlace del Título VI sólo procesará las quejas que estén completas, que incluyan como mínimo lo siguiente:
 - Información de contacto del denunciante
 - Fecha del presunto acto de discriminación
 - Detalles de la presunta discriminación
 - Firma del denunciante
Tras la recepción de la queja del Título VI, el Enlace del Título VI remitirá la queja a Caltrans, para que la presente a la Oficina de la División de la FHWA o a la FAA. El Enlace del Título VI también comenzará a procesar la queja ingresando dicha queja en el Registro de Quejas de Discriminación del Título VI de la Ciudad.

Reclamaciones tramitadas por la Administración Federal de Carreteras Las reclamaciones del Título VI presentadas ante Caltrans en las que se nombre a Caltrans como demandado se remitirán a la Oficina de la División de la FHWA. El denunciante recibirá una carta de confirmación en la que se le informará de que la denuncia ha sido recibida y remitida a la FHWA.
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Según el Memorando de Orientación de la FHWA, procesamiento de quejas del Título VI, fechado el 13 de junio de 2018, las quejas del Título VI recibidas por un subreceptor (la ciudad de South Lake Tahoe) deben enviarse a Caltrans para que las presente a la Oficina de la División de la FHWA. Las quejas deben ser enviadas dentro de un día hábil de la recepción por correo electrónico a [email protected]. Si la Oficina Central de Derechos Civiles (HCR) determina que una queja del Título VI contra un subreceptor puede ser investigada por Caltrans, la HCR puede delegar la investigación de la queja a Caltrans para quejas relacionadas con la FHWA.

Proceso de investigación de Caltrans OCR
Si se delega la responsabilidad de realizar una investigación la OCR, dicha organización tiene 90 días para investigar la queja. Si se necesita más tiempo, la OCR llamará al denunciante y le informará.

Si se necesita más información para resolver el caso, el investigador de la OCR puede ponerse en contacto con el denunciante. El denunciante tiene diez días hábiles a partir de la fecha de la carta para enviar la información requerida al investigador asignado al caso. Si el investigador no se pone en contacto con el denunciante o si no recibe la información adicional en el plazo de diez días hábiles, la OCR puede cerrar administrativamente el caso. Un caso puede cerrarse administrativamente también si el denunciante ya no desea continuar con su caso.

La OCR consultará con el HCR sobre la disposición de la queja. La disposición de la queja del Título VI será llevada a cabo por HCR, a través de (1) la resolución informal o (2) la emisión de una carta de conclusión de cumplimiento o incumplimiento del Título VI.

Se enviará una copia de la carta de constatación a todas las partes a través de la oficina de la división.

Cualquier persona también puede presentar una queja directamente a la FHWA y/o a Caltrans a través de la siguiente información de contacto:

Federal Highway Administration
U.S. Department of Transportation
Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-104
Washington, DC 20590
California Department of Transportation
Office of Civil Rights
Attention: Title VI Program Branch
1823 14th Street, MS 79
Sacramento, CA 95811
[email protected]
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Quejas tramitadas por la Administración Federal de Aviación El Coordinador del Título VI remitirá todas las quejas a la FAA en un plazo de 15 días desde su recepción. Las denuncias de discriminación también pueden presentarse directamente a la FAA:

Federal Aviation Administration
Office of Civil Rights
800 Independence Avenue, S.W.

Washington, D.C. 20591
Las denuncias de discriminación por discapacidad también pueden presentarse directamente ante el Departamento de Justicia de los Estados Unidos en:

U.S. Department of Justice
950 Pennsylvania Avenue, N.W. Civil Rights Division,
Disability Rights Section
Washington, DC 20530
En caso de que se presente una queja ante al ciudad de South Lake Tahoe y otra ante una agencia federal o estatal simultáneamente, la queja federal/estatal sustituirá a la queja de la Ciudad y los procedimientos de queja de la Ciudad se suspenderán en espera de las conclusiones de la agencia federal/estatal
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Título VI - Divulgación y recursos
Tabla 1: Idiomas hablados por los residentes de South Lake Tahoe. (Código de área 96150)
Idioma que se habla
Poblacion
del grupo
Porcentaje
de
población
del grupo
Porción del
grupo que
habla inglés
muy bien
Porción del
grupo que no
habla muy
bien el inglés
Sólo en inglés 22,253 76.7% 22,253 (84.2%) 0 (0%)
Español 4,995 17.2% 3,095 (11.7%) 1,900 (73.3%)
Otras lenguas indoeuropeas
Lenguas
574 2.0% 417 (1.6%) 157 (6.1%)
Lenguas asiáticas y de las islas
del Pacífico
1,138 3.9% 603 (2.3%) 535 (20.6%)
Otras lenguas 47 0.2% 47 (0.2%) 0 (0%)
Población total mayor de 5 años 29,007 100% 26,415 2,592 Fuente: Censo de Estados Unidos: Estudio de la comunidad americana 2010-2020 estimación de 5 años
C16001: LANGUAGE SPOKEN AT HOME FOR... - Census Bureau Table Conocimiento limitado del inglés
Una persona con conocimientos limitados de inglés (LEP) es una persona que no habla inglés como lengua principal y tiene una capacidad limitada para leer, escribir o comprender el inglés. Según la Orden Ejecutiva 13166, las agencias que reciben fondos federales tienen que examinar sus servicios financiados por el gobierno federal y desarrollar e implementar procesos que permitan a las personas con LEP acceder de manera significativa a dichos servicios. La Orden Ejecutiva 13166 también exige que las agencias que reciben financiación federal establezcan orientaciones para proporcionar un acceso significativo a las personas con capacidad limitada de inglés, preparen un plan para superar las barreras lingüísticas en los programas y actividades financiados por el gobierno federal, y se aseguren de que las partes interesadas tengan la oportunidad adecuada de hacer sus aportaciones.

Como se muestra en la Tabla 1, el 8,9% de los residentes de South Lake Tahoe se consideran personas LEP, con la mayoría de dichas personas LEP hablando principalmente español (73,3% de la comunidad), y lenguas asiáticas y de las islas del Pacífico (20,6%) y otras lenguas indoeuropeas (6,1% de la comunidad). Como se indica en el Plan de LEP de la ciudad (Apéndice A), la ciudad ha realizado una evaluación de las necesidades de LEP, utilizando un análisis de cuatro factores para identificar la necesidad y proporcionar acceso a la comunidad LEP en cumplimiento de la Orden Ejecutiva 13166.
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Difusión de información sobre el Título VI
Para asegurarse de que la información sobre el Título VI y los derechos civiles relacionados esté fácilmente disponible para el público, la ciudad desarrollará avisos públicos que consisten en carteles, folletos, formularios de quejas y tarjetas "I Speak" que están disponibles en inglés y español. Los idiomas seleccionados para los materiales informativos se basaron sobre los datos lingüísticos proporcionados por el Censo de los Estados Unidos; véase la Tabla 1 anterior. Dichos folletos y carteles se colocarán en el vestíbulo del Ayuntamiento, en un lugar muy visible y accesible. Los avisos públicos también estarán disponibles en el sitio web de la ciudad, en www.cityofslt.us/TitleVI. .
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Justicia ambiental
De acuerdo con la Orden Ejecutiva 12898 (Acciones Federales para Abordar la Justicia Ambiental en las Poblaciones Minoritarias y de Bajos Ingresos), el personal de la ciudad identificará y abordará los efectos ambientales de los programas, políticas y actividades en las poblaciones minoritarias y de bajos ingresos para los proyectos financiados por el gobierno federal. El personal tendrá en cuenta los datos demográficos durante el diseño de los proyectos e incorporará al público en el proceso de planificación y desarrollo para evaluar los impactos ambientales de los proyectos en la comunidad. Las aportaciones del público y el análisis de los datos demográficos permitirán al personal desarrollar medidas para mitigar cualquier posible efecto adverso sobre las poblaciones minoritarias y de bajos ingresos.

Recopilación y análisis de datos
Los datos demográficos y afines recogidos y utilizados por el personal de la ciudad proceden de fuentes gubernamentales responsables de recoger y examinar la información para comprobar su coherencia y exactitud. Estas fuentes incluyen, entre otras, la Oficina de Estadísticas Laborales de los Estados Unidos, la Oficina del Censo de EE.UU., la Oficina de Análisis Económico de EE.UU., el Departamento de Finanzas de California, el Departamento de Trabajo de California y el Departamento de Desarrollo del Empleo de California.

Además, el personal también puede recopilar datos demográficos específicos del proyecto utilizando la recopilación de datos, según el caso, a través del proceso de divulgación pública de los proyectos financiados con fondos federales. Dicha divulgación, que puede dar al personal la oportunidad de recopilar datos demográficos, puede incluir colgantes en las puertas, carteles, correos electrónicos, comunicados en las redes sociales, comunicados de prensa en los periódicos locales, reuniones públicas, reuniones virtuales y comentarios del público a través de los sitios web generados para los proyectos.

Documentos y acuerdos contractuales
El coordinador del Título VI de la Ciudad se asegurará de que todos los documentos de los proyectos financiados con fondos federales contengan las garantías necesarias del Título VI y otros idiomas. Tales garantías incluyen, pero no se limitan a:
 Formulario 1273 de la FHWA (Título VI y otros requisitos de no discriminación) o Se requiere en todos los contratos y subcontratos de la FHWA que tengan un valor que exceda de $10,000
 Garantías del Título VI Apéndice A-E
o El apéndice A-E se adjuntará a los contratos de ayuda federal Además, el personal de la ciudad incluirá las disposiciones indicadas en el apartado " Agencia administradora- Acuerdo estatal para Proyectos del Maestro de Ayuda Federal 72 Plan de ejecución del Título VICiudad
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Acuerdo" en el Manual del Programa de Asistencia Local (LAPM) en los contratos y acuerdos, cuando sea aplicable, entre la Ciudad y los contratistas.

La ciudad continuará utilizando la "Lista de comprobación de la administración de contratos de construcción de la agencia local" (Anexo 15-A del LAPM), que confirma que los requisitos de cumplimiento de las DBE y de la mano de obra/igualdad de oportunidades de empleo (EEO) se llevan a cabo y se documentan en los ficheros del proyecto. El Anexo 15-A del LAPM documenta que la agencia local cumplirá con todos los requisitos antes de la adjudicación de un contrato de construcción.

Finalmente, la ciudad continuará utilizando la "Lista de comprobación de la administración del contrato de construcción del ingeniero residente" (Anexo 15-B del LAPM) en los proyectos asistidos por el gobierno federal. La lista de comprobación asiste en la administración de proyectos de construcción de carreteras bajo fondos federales y proporciona un registro de que los carteles de EEO/tasa salarial/declaraciones falsas se están colocando en lugares específicos, que las entrevistas a los empleados se llevarán a cabo de acuerdo con el formulario de entrevista de Cumplimiento Laboral/EEO, y que se cumplen los requisitos DBE.

El personal de la ciudad seguirá presentando el Anexo 15-B, junto con el Paquete de Adjudicación, poco después de la adjudicación del contrato de construcción Formación
El Departamento de Obras Públicas de la Ciudad de South Lake Tahoe proporcionará capacitación sobre el Título VI y el estatuto relacionado a los gerentes de Obras Públicas, supervisores y personal que tenga contacto frecuente con el público en la administración de programas de asistencia federal. Estos entrenamientos ocurrirán por lo menos cada dos años, y dentro de seis meses de contratar a un nuevo empleado. Las formaciones serán dirigidas por el coordinador del Título VI, en línea a través de presentaciones, o a través de cursos organizados por Caltrans. Además, los enlaces a Caltrans, FHWA, y otros recursos de la agencia aplicable para el Título VI y los estatutos relacionados se publicarán en el sitio web de la Ciudad en www.cityofslt.us/TitleVI.

En particular, se tratarán los siguientes puntos en las formaciones:
 Revisión del Plan de Aplicación del Título VI de South Lake Tahoe y otros documentos pertinentes
 Servicios de asistencia lingüística y "I Speak Cards" ofrecidas al público  Cómo gestionar las posibles reclamaciones
 Dónde buscar ayuda para las preguntas e inquietudes relacionadas con el Título VI Planificación anual
El Departamento de Obras Públicas de la Ciudad de South Lake Tahoe establecerá y supervisará anualmente los objetivos y resultados del programa. El coordinador del Título VI se asegurará de que la formación de los empleados se lleva a cabo, los servicios de 73 Plan de ejecución del Título VICiudad
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traducción de idiomas siguen estando disponibles, la participación del público es óptima, y la señalización adecuada del Título VI se publica. Esto también incluye la actualización de las estadísticas de la comunidad y la correspondencia con las agencias estatales y federales si es necesario.
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Apéndice A
Plan de conocimiento limitado
Información:

La Orden Ejecutiva 13166, "Mejora del acceso a los servicios para las personas con un conocimiento limitado del inglés", exige que las agencias federales trabajen para garantizar que los receptores de la ayuda financiera federal proporcionen un acceso significativo a sus solicitantes y beneficiarios con un conocimiento limitado del inglés (LEP).

Como tal, las agencias locales están obligadas a garantizar que los programas y actividades financiados por el gobierno federal normalmente proporcionados en inglés sean accesibles a las personas con LEP. Cada agencia local deberá realizar una evaluación anual para determinar si se necesitan modificaciones en sus programas y actividades para garantizar un acceso significativo a las personas con capacidad limitada de inglés. La evaluación, que se conoce como un análisis de "cuatro factores", se basa los siguientes factores:

1. El número o la proporción de personas con capacidad limitada de inglés que pueden ser atendidas o que pueden ser afectadas.

2. La frecuencia de los contactos con el LEP.

3. La importancia y calidad de los programas, servicios o actividades que ofrece la ciudad de South Lake Tahoe.

4. Los recursos disponibles para las personas LEP
La Ciudad de South Lake Tahoe se encuentra aproximadamente a 100 millas al este de Sacramento. La población de South Lake Tahoe (dentro del código de área 96150) es de aproximadamente 26415 habitantes (Censo de los Estados Unidos: Censo 2020). De los 26415 residentes, aproximadamente el 17,2% de los residentes son hispanohablantes, y el 8,5% de los residentes son hablantes de otras lenguas indoeuropeas, y el 2,0% son hablantes de lenguas asiáticas y de las islas del Pacífico.

Del grupo de lengua española, el 38% de la población hispanohablante no tiene un buen conocimiento del inglés.

Análisis de cuatro factores

1. El número o la proporción de personas con capacidad limitada de inglés que pueden ser atendidas o que pueden ser afectadas.

Como se muestra en la Tabla 1, el 8,98% de los residentes de South Lake Tahoe se consideran personas LEP, y la mayoría de esas personas LEP hablan principalmente español (73,3% de la comunidad), y lenguas asiáticas y de las islas del Pacífico (20,6%) y otras lenguas indoeuropeas (6,1% de la comunidad). 75 Plan de ejecución del Título VICiudad
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2. La frecuencia de los contactos con el LEP.

Los datos sobre la frecuencia de los contactos con las personas con capacidad limitada de inglés en la ciudad no se han recogido. La mayoría de las interacciones con personas LEP se producen con el personal de la oficina. Actualmente, el Departamento de Recursos Humanos de la Ciudad mantiene una lista que enumera a todo el personal de la Ciudad que son traductores certificados para las personas de habla español. Si el personal no habla español, la ciudad se pondrá en contacto con un traductor certificado de la lista.

El personal de Obras Públicas no recibe regularmente solicitudes de traducción a través de programas/proyectos financiados por el gobierno federal, aunque los componentes de divulgación de dichos programas/proyectos suelen tener recursos multilingües.

Además, si se necesitan servicios de traducción, el personal proporcionará dicha traducción de manera puntual.

3. La importancia y calidad de los programas, servicios o actividades que ofrece la ciudad de South Lake Tahoe.

De acuerdo con lo observado por el personal de Obras Públicas, es raro que se soliciten servicios de traducción para programas, servicios o actividades financiados con fondos federales. Sin embargo, el personal es muy consciente de que alrededor del 10% de la población es LEP y, por lo tanto, es muy probable que los LEP sean parte interesada en algunos proyectos, programas y servicios. Por lo tanto, cuando el personal se ha encontrado con la necesidad de servicios de traducción, el personal puede proporcionar los servicios fácilmente
Recursos disponibles para las personas LEP
Tras una revisión de los recursos actualmente disponibles en la ciudad para las personas con capacidad limitada de inglés, la ciudad ha determinado que los recursos actuales disponibles son escasos e inconsistentes. La ciudad pondrá remedio a la falta de recursos, a través del plan de acción enumerado en la siguiente sección.

Plan de acción
Para garantizar el cumplimiento del Título VI, y la Orden Ejecutiva 13166 las siguientes publicaciones y servicios estarán disponibles para el uso de las personas LEP:
a. Declaración de política de no discriminación
i. La declaración se imprimirá en inglés y en español. Dicha declaración se colocará en el vestíbulo del Ayuntamiento en un lugar bien visible. b. Cartel de derechos del Título VI
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i. Los carteles se imprimirán en inglés y español. Dichos carteles se colocarán en el vestíbulo del Ayuntamiento en un lugar bien visible, y habrá copias adicionales disponibles para que el público las revise y las tome.
c. Formulario de quejas del Título VI
i. Los formularios de quejas se imprimirán en inglés y español. Dichos formularios estarán en el vestíbulo del Ayuntamiento en un lugar bien visible. d. Tarjetas I Speak
i. Se producirán tarjetas I Speak para identificar fácilmente los servicios de traducción necesarios para el inglés y el español. Dichas tarjetas se colocarán en todos los mostradores públicos y con el resto de la información del Título VI. e. Página web del Título VI en el sitio web de la ciudad Todos los recursos del Título VI de la ciudad se publicarán en el sitio web de la ciudad en el siguiente enlace: www.cityofslt.us/TitleVI.
f. Planificación y proyectos futuros
i. Obras Públicas se asegurará de que todos los futuros proyectos y documentos de planificación que sean financiados por el gobierno federal utilicen métodos de alcance que cumplan con el Título VI y otras garantías no discriminatorias relacionadas. ii. Además, la ciudad se asegurará de que los materiales de divulgación estén disponibles en inglés y en español y de que haya traductores disponibles según sea necesario para cualquier persona con conocimientos limitados de inglés que desee contribuir o participar.

Por último, el coordinador del Título VI solicitará al Departamento de Recursos Humanos una lista actualizada de traductores certificados cada seis meses y distribuirá dicha lista a aquellos que podrían encontrarse con personas con conocimientos limitados de inglés, de forma que se pueda contactar con un traductor en el momento en que se necesite.

Para asegurar el cumplimiento continuo, la Ciudad revisará el Plan de Implementación del Título VI y el Plan de Conocimiento Limitado del inglés regularmente, pero al menos, cuando los nuevos datos del Censo de los Estados Unidos estén disponibles. A medida que se creen nuevas normativas, la Ciudad actuará con prontitud para actualizar los planes existentes y los recursos pertinentes.
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Apéndice B
Sus derechos contra la discriminación establecidos por el titulo VI de la ley de derechos civiles de 1964 y sus
reglamentos de no discriminación
El Título VI de la Ley de Derechos Civiles de 1964 establece que ninguna persona en los Estados Unidos podrá ser excluida de la participación en ningún programa o actividad que reciba asistencia federal, ni se le podrán negar los beneficios de la misma, ni será objeto de discriminación, por motivos de raza, color u origen nacional.

Las siguientes autoridades ofrecen protección contra la discriminación por razón de sexo, edad, discapacidad, religión, orientación sexual, identidad de género o cualquier otra categoría protegida por la legislación estatal o federal:

Sección 162(a) de la Ley de Carreteras de Ayuda Federal de 1973 (Sección 324, Título 23 U.S.C.) Sección 504 de la Ley de Rehabilitación de 1973 La Ley de Discriminación por Edad de 1975 (Sección 6101-6107, Título 42 U.S.C.) La Ley de Restauración de los Derechos Civiles de 1987 (Ley Pública 200-209) Orden Ejecutiva 12898 (emitida el 11 de febrero de 1994) Orden Ejecutiva 13166 (emitida el 16 de agosto de 2000) Cualquier persona que crea que ha sido discriminada puede presentar una queja por escrito ante el secretario de la Ciudad, dentro de los 180 días de la supuesta discriminación. Se puede obtener información adicional y formularios de queja del Título VI en el sitio web de la ciudad de South Lake Tahoe, en la siguiente dirección:
www.cityofslt.us/TitleVI. Los Formularios de Queja del Título VI también pueden obtenerse en la Oficina del secretario de la Ciudad en el Municipio.

Para poner una denuncia de discriminación en virtud del Título VI, utilice la siguiente información de contacto:

City Clerk
City of South Lake Tahoe
Administrative Office
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1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
(530) 542-6005
Habla español: (530) 542-7417
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Raza Sex Religión
Color Age Orientación sexual
Nacionalidad Disability Identidad de género
Otros (por favor, descríbalos):

Apéndice C
Formulario de reclamación del título
El Título VI de la Ley de Derechos Civiles de 1964 requiere que "Ninguna persona en los Estados Unidos, por motivos de raza, color u origen nacional, sea excluida de participar en, ni se le nieguen los beneficios de, ni sea sometida a discriminación bajo ningún programa o actividad que reciba asistencia financiera federal." Si desea presentar una queja del Título VI a la Ciudad de South Lake Tahoe, por favor complete la siguiente información y envíe este formulario a:

City Clerk
City of South Lake Tahoe Administrative Offices
1901 Lisa Maloff Way,
South Lake Tahoe, CA 96150
(530) 542-6005
Habla español: (530) 542-7417
Nombre:

Dirección:

Ciudad: Estado: Código postal:

Cell: Teléfono fijo:

Nombre, cargo y descripción de la(s) persona(s) que supuestamente le ha(n) discriminado:

Marque la(s) casilla(s) correspondiente(s) al tipo de discriminación sufrida:

Fecha(s) en que se produjeron los supuestos hechos:
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Lugar(es) donde se produjeron los supuestos hechos:
¿Sigue la supuesta discriminación?
En sus propias palabras, describa la supuesta discriminación, explique lo sucedido y quién cree que es el responsable:

Por favor, indique cualquier persona con la que podamos ponernos en contacto para obtener información adicional para su reclamación:
¿Ha presentado esta queja ante alguna otra agencia federal, agencia estatal, tribunal federal o tribunal estatal?
En caso afirmativo, marque todo lo que corresponda:

Agencia federal Tribunal federal
Agencia estatal Tribunal estatal
Indique a continuación el nombre, el número de teléfono y el correo electrónico de las personas de contacto en el organismo/tribunal donde se presentó la denuncia:

Por favor, firme y feche este formulario en las líneas indicadas a continuación. Si necesita espacio adicional para proporcionar información sobre esta queja, adjunte la información adicional a este formulario.

Firma: Fecha:
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Apéndice D
Garantías del Título VI del departamento de transporte de EE.UU. A-E

ANEXO A
Durante la ejecución de este contrato, el contratista, en su nombre, en el de sus cesionarios y en el de sus sucesores (en lo sucesivo, el "contratista"), se compromete a lo siguiente:

1. Cumplimiento de la legislación: El contratista (en lo que sigue incluye a los consultores) respetará las leyes y los reglamentos relativos a la no discriminación en los programas asistidos por el gobierno federal del Departamento de Transporte de los Estados Unidos, la Administración Federal de Carreteras, tal y como pueden ser modificados de vez en cuando, que se incorporan por medio de referencias y forman parte de este contrato.

2. No discriminación: El contratista, con respecto al trabajo que realice durante el contrato, no discriminará por motivos de raza, color, origen nacional, edad, sexo o discapacidad en la selección y retención de subcontratistas, incluyendo la adquisición de materiales y el alquiler de equipos. El contratista no participará directa o indirectamente en la discriminación definida por las Leyes y los reglamentos, incluyendo las prácticas de empleo cuando el contrato incluya cualquier actividad, proyecto o programa establecido en el Apéndice B del 49 CFR Parte 21.

3. Solicitud de subcontratos, incluyendo la adquisición de materiales y equipos: En todas las solicitudes, por licitación o por negociación, hechas por el contratista para el trabajo a ser realizado en virtud de un subcontrato, incluyendo la adquisición de materiales o el alquiler de equipos, cada subcontratista o proveedor potencial será notificado por el contratista de las obligaciones del contratista en virtud de este contrato y de las leyes y reglamentos relativos a la no discriminación por motivos de raza, color, origen nacional, edad, sexo o discapacidad..

4. Información e informes: El contratista proporcionará toda la información y los informes exigidos por las leyes, los reglamentos y las directivas emitidas en virtud de los mismos, y permitirá el acceso a sus libros, registros, cuentas, otras fuentes de información y sus instalaciones que el receptor o la FHWA determinen como pertinentes para asegurar el cumplimiento de dichas leyes, reglamentos e instrucciones. Cuando la información requerida a un contratista esté en posesión exclusiva de otra persona que no la proporcione o se niegue a hacerlo, el contratista lo certificará al receptor o a la FHWA, tal como corresponda, y expondrá los esfuerzos que ha realizado para obtener la información.

5. Sanciones por incumplimiento: En caso de que un contratista no cumpla los requisitos de no discriminación de dicho contrato, el receptor impondrá las sanciones contractuales que él mismo o la FHWA determinen como apropiadas, incluyendo, entre otras, lo siguiente:

1. retención de los pagos al contratista en virtud del contrato hasta que el contratista cumpla los requisitos; y/o

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6. Incorporación de disposiciones: El contratista incluirá las disposiciones de los artículos uno a seis en todos los subcontratos, incluidas las adquisiciones de materiales y los arrendamientos de equipos, a menos que estén exentos por las Leyes, los Reglamentos y las directivas emitidas en virtud de los mismos. El contratista tomará medidas con respecto a cualquier subcontrato o adquisición que el Destinatario o la FHWA le indiquen como medio para hacer cumplir dichas disposiciones, incluidas las sanciones por incumplimiento. Siempre que el contratista se vea involucrado o amenazado con un litigio por parte de un subcontratista o proveedor a causa de dichas instrucciones, el contratista podrá solicitar al Receptor que inicie cualquier litigio para proteger los intereses del Receptor. Además, el contratista podrá solicitar a los Estados Unidos que entre en el litigio para proteger los intereses de los Estados Unidos. 83 Plan de ejecución del Título VICiudad
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ANEXO B
CLÁUSULAS PARA LAS ESCRITURAS DE TRANSFERENCIA DE PROPIEDADES DE LOS ESTADOS UNIDOS
Las siguientes cláusulas se incluirán dentro de las escrituras que efectúen o registren la transferencia de bienes inmuebles, estructuras o mejoras en los mismos, o que cedan intereses de los Estados Unidos en virtud de las disposiciones de la Garantía 4:

POR LO TANTO, el Departamento de Transporte de los Estados Unidos, como lo autoriza la ley y con la condición de que el Departamento de Transporte de California acepte el título de las tierras y mantenga el proyecto construido en ellas de acuerdo con el Título 23 del Código de los Estados Unidos, los reglamentos para la administración de la ley anterior, y las políticas y procedimientos prescritos por la FHWA del Departamento de Transporte de los EE.UU. de acuerdo y en cumplimiento de todos los requisitos impuestos por el Título 49, Código de Reglamentos Federales, Departamento de Transporte de los EE.UU., Subtítulo A, Oficina del Secretario, Parte 21, No discriminación en los programas asistidos por el Gobierno Federal del Departamento de Transporte de los EE.UU., relativos a y efectivos. El Departamento de Transporte de los Estados Unidos, en relación con las disposiciones del Título VI de la Ley de Derechos Civiles de 1964 (78 Stat. 252; 42 U.S.C. § 2000d a 2000d-4), por la presente cede, libera, renuncia y transmite al Departamento de Transporte de California todos los derechos, títulos e intereses del Departamento de Transporte de los Estados Unidos sobre los terrenos descritos en el Anexo A adjunto y que forma parte de este documento. (CLÁUSULA HABENDUM )
TENER Y MANTENER dichos terrenos e intereses en los mismos para el Departamento de Transporte de California y sus sucesores para siempre, sujeto, sin embargo, a los convenios, condiciones, restricciones y reservas aquí contenidas como se indica a continuación, que permanecerán en efecto durante el período en que los bienes inmuebles o las estructuras se utilicen para un propósito para el cual se extienda la asistencia financiera federal o para otro propósito que implique la provisión de servicios o beneficios similares y serán vinculantes para el Departamento de Transporte de California, sus sucesores y cesionarios.

El Departamento de Transporte de California, en consideración al traspaso de dichas tierras e intereses en las mismas, por el presente convenio y acuerda como un convenio que corre con la tierra para sí mismo, sus sucesores y cesionarios, que (1) ninguna persona, por motivos de raza, color u origen nacional, será excluida de la participación en, se le negarán los beneficios de, (2) que el Departamento de Transporte de California utilizará las tierras y los intereses en las tierras y los intereses en las tierras así cedidas, en cumplimiento de todos los requisitos impuestos por el Título 49, Código de Reglamentos Federales, Departamento de Transporte de los EE.UU., Subtitulo 1. Departamento de Transporte de los Estados Unidos, Subtítulo A, Oficina del secretario, Parte 21, No discriminación en los programas asistidos por el gobierno federal de los Estados Unidos. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, y según dichas regulaciones y leyes puedan ser modificadas[, y (3) que en caso de incumplimiento de cualquiera de las condiciones de no discriminación mencionadas anteriormente, el Departamento tendrá derecho a entrar o volver a entrar en dichos terrenos e 84 Plan de ejecución del Título VICiudad
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instalaciones en dichos terrenos, y que los terrenos e instalaciones descritos anteriormente revertirán y se convertirán en propiedad absoluta del U.S. Department of Transportation y sus cesionarios tal y como existía dicho interés antes de esta instrucción].* (*La cláusula de reversión y el lenguaje correspondiente sólo se utilizarán cuando se determine que dicha cláusula es necesaria para dejar claro el propósito del Título VI). 85 Plan de ejecución del Título VICiudad
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ANEXO C
LA CLÁUSULAS PARA LA TRANSFERENCIA DE PROPIEDADES INMOBILIARIAS ADQUIRIDAS O MEJORADAS EN EL MARCO DE LA ACTIVIDAD, INSTALACIÓN O EL PROGRAMA Las siguientes cláusulas se incluirán en las escrituras, licencias, arrendamientos, permisos o instrumentos similares celebrados por el Departamento de Transporte de California de conformidad con las disposiciones de la Garantía 7(a):

A. El (concesionario, arrendatario, permisionario, etc., según corresponda), en su nombre, en el de sus herederos, representantes personales, sucesores en interés y cesionarios, como parte de la contraprestación del presente documento, se compromete y acuerda [en el caso de las escrituras y los arrendamientos, añádase "como un pacto que corre con el terreno"] a que:

1. En el caso de que se construyan, mantengan u operen de otro modo instalaciones en la propiedad descrita en esta (escritura, licencia, arrendamiento, permiso, etc.) con un propósito para el cual se extienda una actividad, instalación o programa del Departamento de Transporte de los Estados Unidos o para otro propósito que implique la prestación de servicios o beneficios similares, el (concesionario, licenciatario, arrendatario, permisionario, etc. ) mantendrá y gestionará dichas instalaciones y servicios en cumplimiento de todos los requisitos impuestos por las Leyes y Reglamentos (según puedan ser modificados) de forma que ninguna persona, por motivos de raza, color u origen nacional, sea excluida de la participación en dichas instalaciones, se le nieguen los beneficios de las mismas o sea sometida a cualquier otro tipo de discriminación en su uso.

B. Con respecto a las licencias, arrendamientos, permisos, etc., en caso de incumplimiento de cualquiera de los pactos no discriminatorios mencionados anteriormente, el Departamento de Transporte de California tendrá derecho a rescindir el (arrendamiento, licencia, permiso, etc.) y a entrar, volver a entrar y recuperar dichos terrenos e instalaciones en ellos, y mantenerlos como si el (arrendamiento, licencia, permiso, etc.) nunca se hubiera hecho o emitido.* C. Con respecto a una transferencia, en caso de incumplimiento de cualquiera de los pactos de no discriminación anteriores, el Departamento de Transporte de California tendrá derecho a entrar o volver a entrar en los terrenos e instalaciones de los mismos, y los terrenos e instalaciones descritos anteriormente pasarán a ser propiedad absoluta del Departamento de Transporte de California y sus cesionarios.*
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ANEXO D
C L Á U S U L A S D E C O N S T R U C C I Ó N / U S O . A C C E S O A L O S B I E N E S

I N M U E B L E S A D Q U I R I D O S E N E L M A R C O D E L A A C T I V I D A D , I N S T A L A C I Ó N O P R O G R A M A
Las siguientes cláusulas se incluirán en las escrituras, licencias, permisos o instrumentos/acuerdos similares celebrados por el Departamento de Transporte de California de conformidad con las disposiciones de la Garantía 7(b):

A. El (concesionario, licenciatario, permisionario, etc., según proceda), en su nombre, en el de sus herederos, representantes personales, sucesores en interés y cesionarios, como parte de la consideración del presente documento, se compromete y acepta (en el caso de las escrituras y los arrendamientos, añádase "como un pacto que corre con la tierra") que (1) ninguna persona por motivos de raza, color u origen nacional, será excluida de la participación en, (2) que en la construcción de cualquier mejora en, sobre o bajo dicho terreno, y en el suministro de servicios en el mismo, ninguna persona por motivos de raza, color u origen nacional, será excluida de la participación, se le negarán los beneficios o será sometida a discriminación, (3) que el (concesionario, licenciatario, arrendatario, permisionario, etc.) utilizará los locales en cumplimiento de todos los demás requisitos impuestos por las Leyes y Reglamentos, con sus modificaciones, establecidos en esta garantía.

B. Con respecto a (licencias, arrendamientos, permisos, etc.), en caso de incumplimiento de cualquiera de los pactos de no discriminación mencionados anteriormente, el Departamento de Transporte de California tendrá derecho a rescindir la (licencia, permisos, etc., según corresponda) y a entrar o volver a entrar y recuperar dichos terrenos y las instalaciones que se encuentran en ellos, y mantenerlos como si dicha (licencia, permiso, etc., según corresponda) nunca se hubiera hecho o emitido. * C. Con respecto a las escrituras, en caso de incumplimiento de cualquiera de los pactos de no discriminación anteriores, el Departamento de Transporte de California revertirá y pasará a ser propiedad absoluta del Departamento de Transporte de California y sus cesionarios.
(*La cláusula de reversión y el lenguaje relacionado sólo se utilizarán cuando se determine que dicha cláusula es necesaria para dejar claro el propósito del Título VI) 87 Plan de ejecución del Título VICiudad
de South Lake Tahoe
27 City of South Lake Tahoe

ANEXO E
Durante la ejecución de este contrato, el contratista, en su nombre, en el de sus cesionarios y en el de sus sucesores (en adelante, el "contratista"), se compromete a cumplir las siguientes leyes y autoridades en materia de no discriminación, entre las que se incluyen las siguientes Autoridades pertinentes en materia de no discriminación:
• El Título VI de la Ley de Derechos Civiles de 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohíbe la discriminación por motivos de raza, color, origen nacional); y el 49 CFR Parte 21.
• La Ley de Políticas Uniformes de Asistencia a la Reubicación y Adquisición de Bienes Inmuebles de 1970, (42 U.S.C.§ 4601), (prohíbe el trato injusto de las personas desplazadas o cuya propiedad ha sido adquirida a causa de programas y proyectos federales o de ayuda federal);
• Federal-Aid Highway Act de 1973, (23 U.S.C. § 324 y siguientes), prohíbe la discriminación por razón de sexo;
• El artículo 504 de la Ley de Rehabilitación de 1973, (29 U.S.C. § 794 y siguientes), en su versión modificada, (prohíbe la discriminación por motivos de discapacidad); y 49 CR Part 27;
• La Ley de Discriminación por Edad de 1975, en su versión modificada, (42 U.S.C. § 6101 et seq.), prohíbe la discriminación por razón de edad); • La Ley de Mejora de Aeropuertos y Vías Aéreas de 1982, (49 U.S.C. § 471, Sección 47123), en su versión modificada, (prohíbe la discriminación por motivos de raza, credo, color, origen nacional o sexo);
• La Ley de Restauración de los Derechos Civiles de 1987, (PL 100-209), (amplió el alcance, la cobertura y la aplicabilidad del Título VI de la Ley de Derechos Civiles de 1964, la Ley de Discriminación por Razón de Edad de 1975 y la Sección 504 de la Ley de Rehabilitación de 1973, ampliando la definición de los términos "programas o actividades" para incluir todos los programas o actividades de los receptores de ayudas federales, los subreceptores y los contratistas, independientemente de que dichos programas o actividades estén financiados con fondos federales o no);
• Los Títulos II y III de la Ley de Estadounidenses con Discapacidades, que prohíben la discriminación por motivos de discapacidad en el funcionamiento de entidades públicas, sistemas de transporte público y privado, lugares de alojamiento público y determinadas entidades de pruebas (42 U.S.C. §§ 12131 - 12189), tal como se aplica en la normativa del Departamento de Transporte 49 C.F.R. partes 37 y 38;
88 Plan de ejecución del Título VICiudad
de South Lake Tahoe
28 City of South Lake Tahoe
• El estatuto de no discriminación de la Administración Federal de Aviación (49 U.S.C. § 47123) (prohíbe la discriminación por motivos de raza, color, origen nacional y sexo);
• Orden Ejecutiva 12898, Acciones Federales para Abordar la Justicia Ambiental en las Poblaciones Minoritarias y de Bajos Ingresos, que asegura la discriminación de las poblaciones minoritarias al desalentar programas, políticas y actividades con efectos desproporcionadamente altos y adversos para la salud humana o el medio ambiente en las poblaciones minoritarias y de bajos ingresos; • Orden Ejecutiva 13166, Mejora del acceso a los servicios para las personas con conocimientos limitados de inglés, y las orientaciones resultantes de la agencia, la discriminación por origen nacional incluye la discriminación por conocimientos limitados de inglés (LEP). Para garantizar el cumplimiento del Título VI, debe tomar medidas razonables para asegurar que las personas con conocimientos limitados de inglés tengan un acceso significativo a sus programas (70 Fed. Reg. en 74087 a 74100);
• El Título IX de las Enmiendas Educativas de 1972, en su versión modificada, que le prohíbe discriminar por razón de sexo en los programas o actividades educativas (20 U.S.C. 1681 et seq).
89 Plan de ejecución del Título VICiudad
de South Lake Tahoe
29 City of South Lake Tahoe
Apéndice E
Aviso de no discriminación de la FAA
Discriminación ilegal
Es ilegal que los operadores de aeropuertos y sus arrendatarios, inquilinos, concesionarios y contratistas discriminen a cualquier persona por motivos de raza, color, nacionalidad, sexo, credo o discapacidad en los servicios públicos y oportunidades de empleo:

Federal Aviation Administration
Office of Civil Rights, ACR-1
800 Independence Avenue, S.W.

Washington, D.C. 20591
La normativa federal sobre discriminación ilegal está disponible para su revisión en la Oficina del Gestor del Aeropuerto.

Coordinador Adjunto del Título VI/Gerente del Aeropuerto John Dickinson
Teléfono 530-542-6182
90 Plan de ejecución del Título VICiudad
de South Lake Tahoe
30 City of South Lake Tahoe
Apéndice F
Aviso público del aeropuerto
Discriminación ilegal
49 CFR Parte 21, Apéndice. C, § (b)(2)(ii) exige que el aeropuerto "exhiba de forma visible un cartel o carteles, facilitados por la FAA, en la zona o zonas públicas principales del aeropuerto, en los que se indique que la discriminación por motivos de raza, color u origen nacional está prohibida en el aeropuerto".

La misma disposición de la Parte 21 también exige que el aeropuerto "ponga una copia de la [Parte 21] a disposición de cualquier persona que la solicite en su oficina para su inspección durante el horario laboral normal". El Aeropuerto puede cumplir este requisito imprimiendo una copia de la Parte 21 y poniéndola a disposición en la oficina de la Administración del Aeropuerto y/o proporcionando un enlace a la Parte 21 en el sitio web del Aeropuerto.

Además, el Aeropuerto debería publicar un aviso en el sitio web del Aeropuerto que contenga la política de no discriminación de la ciudad e información sobre el proceso para presentar una queja. Este aviso debe ser un enlace directo desde la página principal del Aeropuerto y, si no, debe estar disponible a través de otra página a la que se pueda acceder desde la página principal del Aeropuerto.

Se utilizará el siguiente ejemplo de lenguaje para el sitio web del Aeropuerto:

Todas las entidades que reciben ayuda financiera federal del Departamento de Transporte de los Estados Unidos deben cumplir con el Título VI de la Ley de Derechos Civiles de 1964; la Ley de Mejora de Aeropuertos y Vías Aéreas de 1982, Sección 520; la Ley de Rehabilitación de 1973, Sección 504; y el Título II de la Ley de Estadounidenses con Discapacidades (ADA) de 1990.
91 Plan de ejecución del Título VICiudad
de South Lake Tahoe
31 City of South Lake Tahoe
Apéndice G
Prácticas de empleo de la ciudad
La Ciudad no discrimina en sus prácticas de empleo por motivos de raza, credo, color, origen nacional o sexo. Esta prohibición se deriva de múltiples fuentes, entre ellas el Título VI, 49 U.S.C. § 47123, 49 C.F.R. Parte 21 y AIP Grant Assurance 30. La sección 21.5(c) aborda específicamente las prácticas de empleo discriminatorias, y la Parte 21, Ap. C, sección (a)(1)(ix) establece que "el empleo en los aeropuertos obligados, incluido el empleo por parte de los arrendatarios y concesionarios, estará disponible para todos, independientemente de su raza, credo, color, sexo u origen nacional". 92 Plan de ejecución del Título VICiudad
de South Lake Tahoe
32 City of South Lake Tahoe
Apéndice H
Formación de la ciudad
La formación es esencial para el éxito del cumplimiento. La comprensión de la naturaleza del Título VI y de los pasos que deben seguir los empleados, los arrendatarios y otras personas debe proporcionar una base de conocimiento cuando se interactúa con miembros del público o con quienes desean prestar servicios en la Ciudad o el Aeropuerto. El valor de dicha formación es elevar el nivel de concienciación sobre el Título VI y sus obligaciones, así como garantizar un cumplimiento adecuado. La Ciudad y el Aeropuerto llevan a cabo una formación rutinaria como parte de sus requisitos de cumplimiento de la FHWA y la FAA, y un módulo para el programa del Título VI.

Los empleados, inquilinos y otras personas apropiadas deben recibir formación sobre el Título VI con carácter anual. Un curso de formación sobre el Título VI debe incluir los siguientes elementos de formación:
- El Título VI y sus elementos clave
- Obligaciones del aeropuerto y medidas de cumplimiento - Procedimientos de reclamación
93 Resolution 2022-XXX November 1, 2022 Page 1 of 1
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
November 1, 2022
Adopting the Title VI Implementation Plan

BACKGROUND
A. Title VI of the Civil Rights Act of 1964 – Provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, under any program or activity receiving Federal financial assistance (as implemented through 23 CFR 200.9 and 49 CFR 21).

B. Title VI compliance is a condition of receipt of federal funds, from the U.S. Department of Transportation (“USDOT”), and the Federal Aviation Administration (“FAA”).

C. The City of South Lake Tahoe is required to comply with specific assurances in connection with grants issued by the FAA under the Airport Improvement Program, known as the “AIP Grant Assurances”, which include further non-discrimination obligations.

D. As a recipient of federal funding, the City is required to have a Title VI Implementation Plan and a Title VI Coordinator.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Adopts the Title VI Implementation Plan and directs the City Manager to implement the Plan.

2. Designates the Director of Public Works as the Title VI Coordinator.

Adopted by the City of South Lake Tahoe City Council on November 1, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
94 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 4
Agenda Item: Resolution Ratifying Application for State and El Dorado County Funding for Police Boating Safety and Enforcement Program
Executive Summary: City Council is asked to ratify the application for, and if awarded, acceptance of State and County funding for the Police Department's boating safety and enforcement efforts in the waters of Lake Tahoe in the City limits. Similar boating safety and enforcement efforts are conducted by other agencies around the lake. The Police Department typically provides these services from mid-May through mid-September, and relies on seasonal reserve police officers for these services.

Requested Action / Suggested Motions: Pass a Resolution ratifying the application for financial aid from the California State Boating and Enforcement Aid Program; authorizing the Mayor, or the Police Chief, to sign the application for financial aid, the program agreement, and each reimbursement claim; authorizing acceptance of financial aid award from the California State Boating and Enforcement Aid Program in amount up to $74,203.92 and acceptance of El Dorado County vessel property taxes in amount up to $75,110.00 for a total program amount up to $149,313.92; and authorizing budget of that amount into the current City’s budget into account #237 02110 effective July 1, 2023.

Responsible Staff Member: David Stevenson, Chief of Police Responsible Staff Member: David Stevenson, Chief of Police (530) 542-6120 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-POLICE BOAT STAFF REPORT 2023 2024.docx
02-POLICE BOAT RESOLUTION 2023 2024.docx
03-POLICE BOAT APPLICATION 2023-2024.pdf
95 Council Agenda Report - November 1, 2022 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Police Boat Safety and Enforcement Program Funding 2023/24 Location: Police Department
Responsible Staff Member: Chief David Stevenson, (530) 545-2765 Background: The City provides a Police Boating Safety and Enforcement Program each year for residents and visitors of our community. This program begins approximately two weeks prior to Memorial Day weekend and ends approximately two weeks after Labor Day weekend. The program is funded every year by a state boating safety grant combined with El Dorado County vessel property taxes. The program provides the city with funding to staff the Police Department patrol boat on the waters of Lake Tahoe during this time.

Issue and Discussion: The Police Boating Safety Program is funded by two revenue sources. The first source is financial aid from California State Parks, Division of Boating and Waterways. The South Lake Tahoe Police Department applies for this aid annually. The financial aid period is from July 1, 2023 through June 30, 2024 and will be submitted to request a program cost reimbursement of $74,203.92 in financial aid from California State Parks, Division of Boating and Waterways.

The second revenue source is from El Dorado County vessel property taxes. The amount of vessel property taxes allocated for the City’s Police Boating Safety and Enforcement Program for the 2023/2024 fiscal year is $75,110.00. Provided the financial aid application is approved by California State Parks, Division of Boating and Waterways, these two funding sources combined, will fund the city’s Police Boating Safety and Enforcement Program for a total program budget up to $149,313.92 To receive this funding, California State Parks requires the City Council authorize the Mayor, or their designee, to sign the application for financial aid and the financial aid program agreement. They also require authorization for the Mayor, or their designee, to sign each reimbursement claim on behalf of the city per the agreement.

Financial Implications: There will be no additional impact to the general fund. The program will be funded as described above in the amount up to $149,313.92. Expenditures for the program will be reimbursed quarterly. Effective July 1, 2023; budget in account # 237 02110 should be amended as follows:

Revenue: #33211 $74,203.92
#31120 $75,110.00
96 Council Agenda Report - November 1, 2022 Page 2 of 2 Expenditures: #41020 (Personnel) $104,188.92
#43025 (R & M) $10,000.00
#46120 (Tools/Parts) $35,125.00
Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: The police boating safety program supports the City of South Lake Tahoe’s Strategic Plan “5.1 – Public Safety”.
97 Resolution 2022-XXXX November 1, 2022 Page 1 of 2
Resolution 2022- XXX
Adopted by the City of South Lake Tahoe
City Council
November 1, 2022
Ratifying the application for financial aid from the California State Boating and Enforcement Aid Program; authorizing the Mayor, or the Police Chief, to sign the application for financial aid, the program agreement, and each reimbursement claim; authorizing acceptance of financial aid award from the California State Boating and Enforcement Aid Program in amount up to $74,203.92 and acceptance of El Dorado County vessel property taxes in amount up to $75,110.00 for a total program amount up to $149,313.92; and authorizing budget of that amount into the current City’s budget into account #237 02110 effective July 1, 2023.

BACKGROUND
A. The City of South Lake Tahoe Police Department operates a Police Boating Safety and Enforcement Program.

B. The City of South Lake Tahoe Police Department has applied for financial assistance from the State Boating and Enforcement Aid Program for up to $74,203.92 which shall be used solely for the Boating Safety and Enforcement Program.

C. The City of South Lake Tahoe has been allocated 2023/24 El Dorado County Vessel Taxes in the amount up to $75,110.00 and will expend 100 percent of these funds on a Boating Safety program.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Ratifies the California State Parks, Division of Boating and Waterways application for financial aid.

2. Authorizes the acceptance of financial aid from the California State Boating and Enforcement Aid Program for an amount up to $74,203.92 and of El Dorado County vessel taxes in amount up to $75,110.00 for a total program budget of $149,313.92.

3. Authorizes the Mayor, or the Chief of Police, to sign the Financial Aid Program Application, Program Agreement, and each reimbursement claim filed pursuant to the financial aid agreement.

4. Authorizes up to the total program budget be added to the 2022/2023 budget and allocated into account #237 02110 effective July 1, 2023 as follows:

Revenue: #33211 $74,203.92
#31120 $75,110.00
Expenditures: #41020 (Personnel) $104,188.92
#43025 (R & M) $10,000.00
#46120 (Tools/Parts) $35,125.00
Adopted by the City of South Lake Tahoe City Council on November 1, 2022 by the following vote:

Yes:

No:

Absent:
98 Resolution 2022-XXXX November 1, 2022 Page 2 of 2
Abstain:

Devin Middlebrook, Mayor
Attest:

Date:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
99 Division of Boating and Waterways State of California - Natural Resources Agency Fiscal Year
Agency County
Address
General Description of Boating Safety and Enforcement Programs:
(Give a copmrehensive description of all programs in the County. If more space is needed, please attach a separate sheet).

Area in Square
Miles
Primary
Usageb/
Type(s) of
Patrolsc/ FT or PTd/ 1st 2nd 3rd 4th

1. 8.66 b c PT 660 215 40 535

2. 3.

4. 5.

6. 7.

8. 9.

10. 11.

12. 13.

14. Length in Miles Primary
Usageb/
Type(s) of
Patrolsc/ FT or PTd/ 1st 2nd 3rd 4th

1. 2.

3. 4.

5. 6.

7. 8.
a/ Enter the highest number of boats on the waterway at any one time on any one day in each quarter, excluding holidays and holiday weekends. b/ A = Fishing; B = Combined recreational boating activities (fishing, water skiing, pleasure boating, etc.) c/ On-water, foot, truck/vehicle, and/or air
d/ FT = Full-time; PT = Part-time. If less than full-time, specify patrol schedule on a separate sheet.

Application for Financial Aid -- 801
Refer Attached Addendum
Waterways to be Patrolled
2023-2024
S. Lake Tahoe Police Department El Dorado
1352 Johnson Blvd., S. Lake Tahoe, CA
Lake Tahoe
Estimated Density by Quartera/
Lakes, Open Ocean
Rivers
100
Division of Boating and Waterways State of California - Natural Resources Agency Fiscal Year
Agency
Address County El Dorado

1. 2.

3. 4.

5. 6.

7. a/
b/ Administrative costs cannot exceed five percent of direct BS&E proposed program cost (line 3).

County Authorized Representative:

SIGNATURE DATE

TYPED NAME TELEPHONE
David Stevenson, Chief of Police 530-542-6100
Less: Boat Taxes (Form 801.4)
New applicant agencies should use 30% of personnel costs to estimate operations, maintenance and equipment costs in lieu of form 801.3.

Total Net Proposed Program Cost (5-6) $74,203.92
$104,188.92
$45,125.00
$149,313.92
Personnel (Form 801.2)
Operations, Maintenance and Equipment (Form 801.3)a/
Total direct BS&E proposed program cost (2+3)
Administrative costsb/
Total BS&E proposed program costs (3+4) $149,313.92
$75,110.00
Boating Safety and Enforcement Aid Program
Proposed Program Costs -- 801.1
Proposed Program Costs
S. Lake Tahoe Police Department
1352 Johnson Blvd., S. Lake Tahoe, CA
2023-2024
Revised 12/11
101
Division of Boating and Waterways State of California - Natural Resources Agency Fiscal Year
County El Dorado
Employee Compensation
Grade
No. Hours or
Months Total Compensation

1. 840.00 $39,001.20

2. 600.00 $27,858.00

3. 600.00 $27,858.00

4. 5.

6. 7.

8. 9.

10. 11.

12. 13.

14. 15.

16. 17.

18. 19.

20. 21. Total 2,040.00 $94,717.20

22. Average Customary Fringe Benefit Percent (Overtime only-No Benefit package) 10.00%

23. Total Proposed Personnel Costs $104,188.92
Title
Boating Safety Officer
Boating Safety Officer
Boating Safety Officer
Pay per Hour or
Month
$46.43
$46.43
$46.43
Boating Safety and Enforcement Aid Program
Proposed Personnel Costs -- 801.2
2023-2024
Agency S. Lake Tahoe Police Department
Proposed Personnel Costs
Revised 12/11
102
Division of Boating and Waterways State of California - Natural Resources Agency Proposed Operations, Maintenance and Equipment Costs -- 801.3 County
Patrol Vessels: Fuel $12,000.00 + Repair $15,000.00 + Storage $5,000.00 = $ 32,000 Vehicles: Miles 5,000 0.63 = 3,125.00

LIST OTHER O&M AND EQUIPMENT

1. $ 2,000.00

2. $ 2,500.00

3. $ 2,500.00

4. $ 3,000.00

5. $

6. $

7. $

8. $

9. $

10. $

11. $

12. $

13. $

14. $

15. $

16. $

17. $

18. $

19. $

20. $

21. $

22. $

23. $

24. $

25. $
Total $ 45,125.00
Detail patrol boat 5763
Repair upholstery
Mileage Allowance
S. Lake Tahoe PD
Boating Safety and Enforcement Aid Program
Fiscal Year 2023-2024
Agency El Dorado
Repair props
Repair deck material
Revised 12/11
103
104
Application for Financial Aid -- 801 Addendum
Fiscal Year 2023-2024
The South Lake Tahoe Police Department operates a full time Boating Safety Program during the summer months from May 15th through the Labor Day weekend. At present two full time officers and one part time officer patrol the city’s incorporated waters of Lake Tahoe, however, because of the interstate compact with Nevada and mutual aid, the patrol boat responds into neighboring jurisdictional waters on a daily basis to handle calls for service. Boating safety and enforcement along with search and rescue and boater education are the primary missions of the department's boating safety program. 105
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 5
Agenda Item: Appropriation of $150,000 of Airport Revenue for Airport Operations and Capital Improvement Project Transfer of $112,875 from Airport to General Fund Executive Summary: With the anticipated additional fees from Airport Users, the Airport would like to appropriate $150,000 from its updated revenues to help with the operational needs that have been deferred. With the new fee structure, the revenues and expenses will increase, but general fund subsidies will decrease. This will allow the Airport to help the users without requesting additional General Fund.

Also, with the cost savings from the General Aviation Ramp Reconstruction project, the Airport will be able to transfer $112,875 back to the General Fund, which will help eliminate General Fund subsidies to the Airport.

Requested Action / Suggested Motions: Pass a Resolution Authorizing Revenue and Expense Budget Amendments due to the Adoption of the New Airport User Rates and Charges.

Responsible Staff Member: John Dickinson, Airport Manager Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Reviewed and Approved By:

Anush Nejad, Director of Public Works
Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Airport Budget Adjustment.docx
02-Resolution.docx
106
Council Agenda Report- November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Appropriation of Funds for the Airport and Capital Improvement Program Transfer Application Location: City Airport
Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Background: The City Council approved the new Airport Rate Study at the October 4, 2022, meeting. With the anticipated additional fees collected from Airport Users, the Airport would like to appropriate $150,000.00 from its updated revenues to help with the operational needs that can be used for deferred maintenance, equipment, and overtime. The approved new fee structure will increase revenues and expenses but reduce the need for General Funds. This will allow Airport to support its users without requesting additional funds from the General Fund Reserves.

In addition, the Airport will be receiving additional funding due to the sale of land coverage of approximately $254,000.00, which has been invoiced. Finally, with the cost savings of the Airport’s General Aviation Ramp Reconstruction project budgeted in account 50180047, the Airport will be transferring approximately $112,000.00 back to the General Fund to help offset the subsidy of the Airport.

Issue and Discussion: With the approved new rates, the Airport will receive additional revenues, which will allow for more projects to be completed and helps address the operational needs. Below are the rates that are adjusted and proposed to be adjusted along with the additional revenue they are estimated to generate:

Additional for Hangars 2022-2023 Approximately $220,000.00 Adopted Fuel Flowage 2022-2023 Approximately $20,000.00 Adopted Rent for City 2022-2023 Approximately $11,000.00 Adopted Landing fee 2022-2023 Approximately $50,000.00 To be considered If the City adopts the new landing fees, the Airport will have approximately $300,000.00 in additional revenue based on the new rates that would go into effect on January 1st, 2023. The revisions to landing fees will be presented to City Council on November 15th, 2022. If Council decides not to adopt the increase in Landing fees, it is expected that the Airport will have approximately $250,000.00 in additional revenue for FY 2022-2023. It is estimated that with the sale of the land coverage for Sugar Pine, the Airport should be able to break even by the end of the FY.

With the cost savings from the General Aviation Ramp Reconstruction project, a total of $112,000.00 can be returned to the General Fund to help offset any Airport subsidies. 107
Council Agenda Report- November 1, 2022 Page 2 of 2
Financial Implications:

Staff is requesting additional revenue and expense appropriations, as well as budget amendments to reduce General Fund subsidy in FY 2022-2023 and to transfer the airport capital project balance back to the General Fund, as detailed below:

The total change in the General Fund budget subsidy resulting from the airport net revenue increase is a reduction of $100,000. Additional reduction will be evaluated and requested at midyear based on the upcoming proposed landing fees increase and the status of the airport land coverage sale.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: The appropriation of funds will help with the operations of the Airport, and the transfer of cost savings back from the Grant will help offset the subsidy from the General Fund.

REVENUE EXPENSE
Fund/Account Description (Increase)/Decrease Increase/(Decrease) 501-05120-35323 City rent revenue (11,000)
501-05130-35327 Hangars rent revenue (220,000)
501-05130-35333 Fuel flowage revenue (20,000)
501-05120-41040 Airport Terminal Building Overtime 10,000 501-05130-41040 Airfield Area Overtime 10,000
501-05130-43025 Airport Airfield Area Repair and Maitenance 70,000 501-05130-46110 Machinery and Equipment 60,000
501-80047-50001 Transfer out to General Fund 112,875
100-01956-36316 Transfer in from Airport (112,875)
501-05110-36300 Reduce General Fund Transfer-in to Airport 100,000 100-01956-50002 Reduce General Fund Transfer-out to Airport (100,000) 108
Resolution 2022-XXX November 1, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
November 1, 2022
Authorizing Airport Revenue and Expense Budget Amendments due to the Adoption of the New Airport User Rates and Charges

BACKGROUND
A. On October 4th, 2022 the City Council approved new rates for certain fees to help eliminate subsidies from the General Fund. This has allowed the airport to decrease the subsidy and increase revenues.

This will also allow the airport to complete projects and deferred maintenance.

B. The City Council previously allocated $131,125.00 for AIP-43 GA Ramp Reconstruction project. The Airport was able to complete the work, utilizing only $18,250.00 from the General Fund match leaving a remaining balance of $112,875.00, which will be transferred back to the General Fund.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Does hereby authorizes the Airport revenues and expenses budget amendments as follow:

Adopted by the City of South Lake Tahoe City Council on November 1, 2022, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:

REVENUE EXPENSE
Fund/Account Description (Increase)/Decrease Increase/(Decrease) 501-05120-35323 City rent revenue (11,000)
501-05130-35327 Hangars rent revenue (220,000)
501-05130-35333 Fuel flowage revenue (20,000)
501-05120-41040 Airport Terminal Building Overtime 10,000 501-05130-41040 Airfield Area Overtime 10,000
501-05130-43025 Airport Airfield Area Repair and Maitenance 70,000 501-05130-46110 Machinery and Equipment 60,000
501-80047-50001 Transfer out to General Fund 112,875
100-01956-36316 Transfer in from Airport (112,875)
501-05110-36300 Reduce General Fund Transfer-in to Airport 100,000 100-01956-50002 Reduce General Fund Transfer-out to Airport (100,000) 109
Resolution 2022-XXX November 1, 2022 Page 2 of 2
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
110
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 6
Agenda Item: Fiscal Year 2021-2022 Budgeted Funds Re-Appropriation Executive Summary: The City of South Lake Tahoe Budget Policy provides for the carryover of operating program appropriations if funds are unspent and purchases are not fully received, or services could not be fully completed during the fiscal year. The annual practice of bringing forward this re-appropriation request is intended to keep the City Council and general public fully informed.

Requested Action / Suggested Motions: Pass a Motion to approve re-appropriation of Fiscal Year 2021-2022 budget for purchases and services with unfinished scope of work to Fiscal Year 2022-2023.

Responsible Staff Member: Olga Tikhomirova, Director of Finance Responsible Staff Member: Olga Tikhomirova, Director of Finance (530) 542-7431 Reviewed and Approved By:

Susan Blankenship, City Clerk
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Reappropriation of FY22 Budget to FY23.docx 02 - Carry Forward to FY22-23 Tables.pdf
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Council Agenda Report November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Fiscal Year 2021-2022 Budgeted Funds Re-Appropriation Location: Citywide
Responsible Staff Members: Olga Tikhomirova, Director of Finance (530)542-7431 Background: The City of South Lake Tahoe budget policy provides for the carryover of operating program appropriations if funds are unspent and purchases are not fully received, or services could not be fully completed during the fiscal year.

Issue and Discussion: This staff report is to advise City Council of funds that need to be re-appropriated. The listed re-appropriated purchases were either not fully received, or services could not be completed by September 30, 2022, and are still needed in the new fiscal year. The annual practice of brining forward this re-appropriation request is intended to keep the City Council and the general public fully informed. It is consistent with the City Council’s adopted budget policies.

Financial Implications: The City of South Lake Tahoe Budget Preparation Policy, adopted by the City Council, provides for the carryover of operating program appropriations:

C. Operating Carryover - Operating program appropriations not spent during the fiscal year will not automatically carry-over into the next fiscal year, and shall lapse at year-end.

These un-spent appropriations shall be subject to re-appropriation into the subsequent fiscal year, except for long-term projects in progress that are carried forward to the following year and reserved for encumbrances.

The current fiscal year budget for 2022-2023 will be amended by a total amount of $15,085,941. This amount is to pay for obligations, including approved grants and loans, that were budgeted and not fully received or could not be completed in the 2021-2022 fiscal year.

Since the obligations were not complete, they have not been invoiced and paid. $ 111,009 - General Fund revenue
$ 2,325,936 - General Fund expenses
$ 5,194,481 - Other Funds revenues
$ 7,454,515 - Other Funds expenses
$ 15,085,941 - Total Re-appropriation
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Council Agenda Report November 1, 2022 Page 2
of 2
Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: Consistent with the City’s Financial Policy - Budget Preparation. 113
Account Carryforward PO or
Vendor Name Number Amount Explanation Contract
Revenues:

Hazard Mitigation Grant 100-02210-33209 $ 52,928 Hazard Mitigation Plan Grant Revenue LTCC Grant 100-04170-33320 58,081 Grant reimbursement pending $ 111,009
Expenses:

Employee Reimbursement 100-01330-41118 $ 1,054 Tuition reimbursement for FY21/22 course Ralph Andersen 100-01320-42020 80,100 Classification and Compensaton Study Regulatory Intelligence, LLC 100-01310-42020 6,655 Solar PPA enocomic analysis C-146-2022 Via Mobilitty 100-01951-44032 17,700 Transit Study C-030-2022 SSTMA 100-01951-44032 112,500 SSTMA pilot program
David Taussig and Associates, Inc 100-01951-42020 35,000 Annexation Study C-172-2022 Cal Recycle grant expenses 100-01967-44039 6,700 Sustainability expenses Cal Recycle grant expenses 100-01967-50001 27,305 Staff time reimbursement Precision Cleaning System 100-03410-46120 8,519 Hotsy Pressure washer PO 12571 ACCO Engineered Services 100-03310-42030 4,092 Repair duct work at PD for multi-zone unit. C-168-2022 ACCO Engineered Services 100-03310-42030 3,768 HVAC retrofit controls at PD for multi-zone unit. C-169-2022 Turfstar 100-04110-46110 21,045 Toro Propass 200 PO 12481 Jay Kniep 100-03110-42025 27,688 Planning dept contract services C-133-2021 BPR (Building Official) 100-03110-42025 44,360 Planning dept contract services C-141-2022 Interwest 100-03110-42025 31,962 Planning dept contract services C-133-2021 BPR(Plan review) 100-03110-42025 12,748 Planning dept contract services C-131-2021 Integrated Design 360, LLC 100-03110-42025 32,530 Planning dept REACH code development (ARPA) C-043-2022 Gunnerson 100-03710-42020 15,000 Building dept contract services C-130-2022 Related CA 100-01951-47060 1,250,000 GF Loan - issuance pending Wood Environ. & Infrastr. Solutions( Hazard Mitigation Grant) 100-02210-42025 40,022 Hazard Mitigation Plan Grant Expenses C-166-2020 Enlighten Sauna USA 100-02220 44201 10,786 Sauna for Station 3 / Health and Wellness Initiative Air Exchange, Inc 100-02220 43025 10,800 Repair Plymovent for engine exhaust at station 1 PO 12599 Golden State Fire Apparatus 100-02220 43025 193,148 Repair Plymovent for engine exhaust at station 1 PO 12550 Pending 100-02230 44210 500 Replace decals on boat – M-17 Pending 100-02230 44208 1,200 Caldor fire map framing project PSP Tuition 100-02110 44060 1,212 Training (from overall budget) CAHN 100-02110 44060 1,823 Training (from overall budget) Adamson Polic Products 100-02120 46110 8,982 Swat vests PO 12573 Sun Ridge Systems 100-02160 46122 317,738 Computer Aided Dispatch (CAD) C-109-2021 Defensive Tactics 100-02110-44060 999 Training (from overall budget) $ 2,325,936
General Fund Re-Appropriation
114
Account Carryforward PO or
Vendor Name Number Amount Explanation Contract
Revenues:

PLHA competitive (Related ) 250-06024-33244 $ 5,000,000 Reimbursement Grant Revenue PLHA formula 253-06010 33244 $ - Reimbursement Grant Revenue, included in adopted budget CDBG CV-1 256-06021-33247 $ - Reimbursement Grant Revenue, included in adopted budget CDBG CV 2/3 (TCH Subrecipient) 256-06021-33248 $ - Reimbursement Grant Revenue, included in adopted budget LEAP (Placeworks) 270-03710-33244 $ - Reimbursement Grant Revenue, included in adopted budget Opioid Abatement Settlement 290-02110-36294 $ 44,481 Revenue pending TRPA Air Quality Mitigation grant 210-03010-33311 $ 75,000 Revenue pending TRPA Water Quality Mitigation grant 210-03010-33312 $ 75,000 Revenue pending $ 5,194,481
Expenses:

TBD 217-04504-44095 $ 20,000 Project selection is in progress.

Various 223-02120-44032 $ 158,125 Cannabis Grant awards - remainder (subject to true-up) The Lew Edwards Group 223-02120-42020 $ 15,000 Cannabis Tax Ballot Measure Consultant C-141-2021 TBD 290-02110-42025 $ 44,481 Project expense from pending opioid settlement revenue Blue Sky Electrical Solutions 201-03510-45010 $ 8,422 Electrical panel replacementat 1160 Rufus Allen Blvd. C-170-2022 Kodiak America 207-03610-43025 $ 103,308 Kodiak gear box repair PO 12574 Holt of California 208-03610-46110 $ 96,500 Grader cut off gates PO 12579 Pape Group 208-03610-46110 $ 357,795 John Deere Loader 744L PO 12580 Pape Group 210-03010-46130 $ 9,896 John Deere coupler blanks PO 12587 PB loader Corp 210-03010-46130 $ 265,373 Patch truck PO 12509 Champion Chevy 210-03010-46130 $ 51,018 Chevy truck PO 12582 Garton tractor 210-03010-46130 $ 32,349 Jacobsen cart PO 12452 National Auto Fleet Group 211-02110-46130 $ 100,945 Chevy Tahoe PPV PO 12537 National Auto Fleet Group 211-02110-46130 $ 6,934 Ballistic panels PO 12586 Wattco 211-02110-46130 $ 31,648 Upfit Chevy Tahoe PPV PO 12538 Sierra BMW 211-02110-46130 $ 32,284 BMW R1250 Motorcycle PO 12511 ACCO Engineered Services 221-04260-43025 $ 59,958 Water heater replacement at the Ice Arena. C-167-2022 Deere & Company 236-02262-46110 $ 37,920 John Deere Gator PO 12577 CCC- California Conservation Corps 245-03215-42030 $ 65,000 Ditches and drainage system clean up work C-101-2022 SRM-Kodiak 501-05110-44060 $ 6,352 Kodiak snowblower training Quote #112 Alpine Smith 501-05130-46130 $ 214,195 Multihog MX130 tractor PO 12554 Turfstar 501-05130-46130 $ 11,480 Toro Pro force blower PO 12557 American River Construction 501-05130-43025 $ 31,000 Airfield safety project (FAA regulatory requirement) C-050-2022, PO 12591 TBD, Formerly Ron Fuller Construction501-05130-43025 $ 12,420 Terminal building sidewalk repair PO 12590 Haen Constructors 501-05130-43025 $ 4,900 Stair repair (2nd set) PO 12588 PLHA competitive (Related ) Loan 250-06024-47060 $ 4,750,000 Related Loan Agreement PLHA competitive (Related ) 250-06024-50011 $ 250,000 Staff time - transfer out REAP grant (BAE) 250-06024-42020 $ - Agreement C-060-2022, included in adopted budget C-060-2022 REAP (BAE) 250-06024-50011 $ - Staff time - transfer out, included in adopted budget Related CA Predevelopment Loan 251-06015-47060 $ 311 Remaining loan balance C-120-2021 PLHA formula 253-06010-42010 $ - Reimbursement Grant, included in adopted budget ($157,418) PLHA formula 253-06010-50011 $ - Staff time - transfer out, included in adopted budget Catalyst 256-06021-42020 $ - Reimbursement Grant, included in adopted budget C-101-2021 Tahoe Coalition for Homeless 256-06021-42025 $ - Reimbursement Grant, included in adopted budget C-004-2022 LEAP (Placeworks) 270-03710-42020 $ 3,196 Agreement C-008-2021 C-008-2021 LEAP (Placeworks) 270-03710-50011 $ 7,500 Staff time - transfer out Landing Locals 320-30003-xxxxx $ - Included in adopted budget, not included here C-137-2021 CentralSquare 271-03110-42035 $ 10,000 Cognos Upgrade, included in adopted budget CentralSquare 271-03110-42035 $ 10,000 Com+ Forms upgrade, included in adopted budget National Auto Fleet Group 211-02110-46130 $ 164,039 2 Chevy Tahoes with equipment build out (delivery date unk) PO 12537, PO 12538 Sierra BMW Motorcycle 211-02110-46130 $ 32,284 1 BMW motorcycle with equipment build out (delivery date unk) PO 12511 National Auto Fleet Group 211-02110-46130 $ 6,934 Ballistic panels for Tahoes above PO 12586 Parkeon 510-05440-46110 $ 43,410 4 parking meters to be delivered Oct 14 PO 12503 TBD 310-70000-42020 $ 200,000 Building assessment contract Misc Maintenance Contracts 301-70020-43025 $ 81,885 Amended budget request not included in adopted Walker Consultant 520-05320-42030 $ 117,652 Parking Garage Condition Assessment C-047-2022 $ 7,454,515
Other Funds Re-Appropriation
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 7
Agenda Item: Amendment to Agreement with Landing Locals to Extend Term of "Lease to Locals" Rental Incentive Grant Program Through January 15, 2024 and to Add $214,000 to the Program Budget Executive Summary: At its August 9, 2022 meeting, the City Council directed staff to bring an amended Professional Service Agreement (PSA) for continued administration of the "Lease to Locals" program by Landing Locals back to Council for approval. The City Council also authorized modifying the program guidelines consistent with key findings and data collected during operation of the program.

Program guidelines have been modified as directed by the City Council.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 1 to the Professional Services Agreement with Landing Locals to extend term of "Lease to Locals" Rental Incentive Grant Program through January 15, 2024, and to increase the not-to-exceed amount from $86,000 to $200,000 with a total program budget of $500,000.

Responsible Staff Member: Zach Thomas, Housing Manager
Responsible Staff Member: Zach Thomas, Housing Manager (530) 542-7400 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Lease to Locals.docx
02-C-137-2021 Landing Locals Agreement
03-Amendment No. 1.docx
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Council Agenda Report November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Amendment to Professional Services Agreement (PSA) with Landing Locals for continued administration of the “Lease to Locals” Rental Incentive Grant Program Location: Citywide
Responsible Staff Member: Zach Thomas, Housing Manager (530) 542-7400 Background: At its August 3, 2021 meeting, the City Council was presented potential strategies to incentivize the use of existing vacant housing stock to convert to long-term rental housing. After the staff presentation and discussion by the City Council, direction was given to staff to finalize a scope of work with Landing Locals to administer a pilot rental incentive grant program.

At its October 19, 2021 meeting, the City Council adopted a resolution appropriating $500,000 in American Rescue Plan Act (ARPA) funds to initiate the long-term rental incentive grant pilot program and authorized the City Manager to enter into a Professional Services Agreement (PSA) with Landing Locals to administer the program. The resolution allocated $86,000 for program administration and marketing costs as well as $200,000 for incentive grants to property owners. Staff was also directed to initiate a Request for Proposals (RFP) to use $214,000 for a property management incentive program.

Upon entering into the PSA, City staff and Landing Locals finalized the program guidelines consistent with the parameters approved by the City Council and launched the program in December under the name “Lease to Locals”.

At its August 9, 2022 meeting, the City Council was provided an update as to the success of the program as well as a recommendation to reallocate the $214,000 for continued operation of the existing program without a property management incentive. After a staff presentation and discussion by the City Council, the Council reallocated the remaining $214,000 for continued operation the program through the end of 2023 and directed staff to bring an amended PSA for continued administration of the program by Landing Locals back to Council for approval. The City Council also authorized modifying the program guidelines consistent with key findings and data collected during operation of the program. Program guideline have been modified as directed by the City Council.

Issue and Discussion: At approximately three-quarters through its first year, the Lease to Locals program has built significant “brand recognition” which has proven valuable in the spring and summer months to increase interest in what are typically busy times for the real estate and rental markets. As of the date of this report the program has housed 41 residents with another 13 residents in the process of completing applications, leases and income 117
Council Agenda Report November 1, 2022 Page 2 of 2
verification. This will bring the total to 54 people housed which is more than half of the original 100 residents ($200,000) budgeted for.

Staff recommends that the City Council approve the amended PSA and scope of work provided by Landing Locals and authorize the Mayor to enter into the attached Amendment No. 1 for continued administration of the “Lease to Locals” Rental Incentive Grant Program until January 15, 2024 to coincide with the administrative billing cycle. The PSA is for a term of 14 months and ensures that the program will continue to operate under the modified guidelines. The monthly administrative fee charged by Landing Locals has increased from $6,000 to $7,500 per month as a result of increased business costs associated with both direct personnel costs and the increased workload of administering and processing a greater number of applications and grants.

Financial Implications: In October of 2021, Council appropriated $500,000 of ARPA funds for the operation of the program into the Long-Term Rental Incentive Pilot Program account 320-30003 allocated between Professional Services ($86,000), Grant Program ($200,000), and Property Maintenance Incentive Program ($214,000). The budget from the Incentive Program will be reallocated based on the amended PSA to include an additional $100,000 for grants, $105,000 for program administration fees and $9,000 for marketing. With this expansion the program is anticipated to house 150 individuals.

Environmental Considerations: The recommendation in this report is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications: The effort to increase the use of existing housing stock for longterm rental is identified as the first housing action item in the City’s 2021-2026 Strategic Plan.

The Lease to Locals program is also consistent with the following adopted General Plan Housing Element policies and programs:

Policy 1-1 The City shall adopt programs, ordinances, incentives, land use plans and other regulatory mechanisms that provide opportunities for the private sector to address the housing needs of citizens of all economic levels.

Policy 2-3 The City shall encourage a range of housing options so that people who work in South Lake Tahoe can choose to live in the City.

Policy 2-5 The City shall recognize that it will become difficult to attract employees if they cannot afford to purchase or rent housing in South Lake Tahoe. The City shall encourage and support programs and activities that create a robust local economy that provides residents with good paying employment and the means to purchase and/or rent housing in the City.

Program 3-9 Landlord/Tenant Matching Program
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 1st day of December, 2021 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Landing Locals (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for one year.

C-137-2021
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3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $86,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees C-137-2021
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and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be C-137-2021
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maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquireany interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would beaffected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect tohis/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
C-137-2021
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b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all C-137-2021
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costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
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at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.

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b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

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The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Colin Frolich, Chief Executive Officer 10418 Donner Pass Road Unit C
Truckee CA 96161

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City, which shall not be unreasonably withheld. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation
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on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

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23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

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25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By By
Joseph Irvin, City Manager Colin Frolich, Chief Executive Officer Date Date
APPROVED AS TO FORM:

By___________________________
Heather Stroud, City Attorney
ATTEST:

By
Susan Blankenship,
City Clerk
Attachments:

Exhibit A – Scope of Services
Business License #
Date
Date
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES
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Scope of Work
To: Zach Thomas - Housing Manager, City of South Lake Tahoe From: Colin Frolich, Chief Executive Officer
Kai Frolich, Chief Impact Officer
(530) 213-3093
[email protected]
10418 Donner Pass Road Unit C
Truckee CA 96161
Date: Oct 5, 2021
Re: Scope of Work to Administer The Long-Term Rental Grant Pilot Program for The City of South Lake Tahoe
The Long-Term Rental Grant Program (the “Program”), originally piloted in Truckee, is geared at increasing the inventory of rental homes for local households. Long-term rental inventory is added to the local housing market by offering homeowners a one-time cash grant to encourage property owners to convert their homes and rooms into long-term rentals.

The following scope of work and budget are intended to respond to the City of South Lake Tahoe’s desire to test an incentive program to respond to the local-housing crisis residents face.

Incentive Structure

1. Incentive Amount

2. Term of Leases Permitted

3. Type of Properties allowed

4. Tenant Employment Restrictions
(1) Incentive Amount:
$2,000 grant per local housed (including children), up to $10,000 per home, with “local” defined below. The grant will be broken up into two payments: One at lease signing, and one at the 12-month mark
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(2) Term of Lease
Property owner would be required to sign a 12-month lease with the tenant(s) (3) Type of Units Allowed
First and foremost, we want to ensure that the properties and rooms participating in the Program were not previously long-term rentals and we are unlocking new housing units. Target housing inventory for the Program includes short-term rentals with expired permits, vacation and second homes, or rooms that are empty due to changes in property use or ownership (converting an office, empty nesters, recently purchased properties, etc.).

There are two requirements for the property:

1. The following types of housing units that will be eligible in the program:
● Single family homes, townhomes, and condos
● Room rentals (must be owner-occupied property)

2. The property must be located in the city limits of South Lake Tahoe. (4) Tenant Qualification Requirements:

Household income must not exceed 125% of the Area Median Income (AMI). For unrelated adults we will take the average of the income of each of the adults in the household.

Program Tasks
The following outlines the tasks that Landing Locals will complete to help administer the Program for the City of South Lake Tahoe.
1) Outreach and Education
Working with local homeowners, property managers, realtors, and other real estate professionals to get the word out about the program and ensure they understand how it works and how they can qualify for the incentive. This includes building a dedicated webpage on LandingLocals.com and dedicated (530) phone number for the program. 2) Customer Service
Responding to all inbound inquiries via web, email, and phone for qualifying properties to ensure homeowners understand the program and how they can qualify for the grant.. landing Locals will compile feedback on the program to inform program modifications.
3) Administration
Working with Staff to ensure we have backend operations to process and approve the grants. This includes setting up systems like Excel Spreadsheets and Dropbox folder.

Landing Locals would review leases, qualify tenants, and ensure property owners receive grant payment(s). To process the grants, Landing Locals will provide the City Staff with:
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● A signed copy of the lease agreement signed by property owner/manager and tenant(s)
● A w9 and check request from the property owner
● Supporting Income verification (w2, paystub, or tax return) to ensure household income does not exceed 125% AMI
4) Reporting
We'd identify a cadence for meeting and reporting out to stakeholders (Staff, Council).

We'd provide bi-weekly updates to Staff on results vs. targets and feedback we are hearing from renters, homeowners, property managers, and the public. 5) Auditing
Landing Locals would ensure the full lease term was executed and tenants are still meeting employment/income requirements by following up directly with the tenant and landlord. Landing Locals would also report back on the landlord's intentions after the initial lease to see what units remain long term rentals and which ones go back to their original use.

Proposed Program Budget and Timing
Dec 1, 2021 — Nov 30, 2022
Housing Grants: $200,000
● up to 100 housing grants at $2,000/each
Administration Fee: $72,000
● Billed monthly at $6,000/mo
Marketing/Advertising Costs: $14,000
● Postcard Mailing to Second-Home Owners ($4,000)
○ $0.40 per postcard to 10k addresses
● Various other marketing opportunities including setting up website, print, digital, and outreach opportunities geared at property owners ($10,000) Total Budget = $286,000
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EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $86,000
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $ 86,000
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EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Colin Frolich, Chief Executive Officer
By:

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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
Amendment #1
This Amendment modifies the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation (“City”) and Landing Locals (“Consultant”) entered into on December 1, 2021 (C-137-2021).

The Professional Services Agreement is amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue until January 15, 2024 Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation, including travel and out-of-pocket expenses, exceed $86,000 $200,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

The Proposed Program Budget and Timing in Exhibit A (Scope of Work) is amended to read as follows:

Proposed Program Budget and Timing
Dec 1, 2021- Nov 30, 2022 December 1, 2021 — January 15, 2024 Housing Grants: $200,000 $300,000
● Up to 100 150 housing grants at $2,000/each (not included in the PSA, separate program account)
Administration Fee: $72,000 $177,000
● Billed monthly at $6,000 $7,500/mo
Marketing/Advertising Costs: 14,000 $23,000
● Postcard Mailing to Second-Home Owners ($4,000 at $0.40 per postcard to 10k addresses)
● Various other marketing opportunities including setting up website, print, digital, and outreach opportunities geared at property owners ($6,000) Total Budget = $286,000 $500,000
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Exhibit B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $200,000
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $200,000
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Devin Middlebrook, Mayer Colin Frolich, Chief Executive Officer Date __________________________ Date _________________________ APPROVED AS TO FORM:

By____________________________ Date _________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date __________________________ Susan Blankenship, City Clerk
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 8
Agenda Item: Ordinance Increasing City Council Compensation (Second Reading) Executive Summary: City Council is eligible for an increase in compensation of up to 5 percent for each calendar year from the operative date of the last salary adjustment (January 23, 2020) following the November 8, 2022 election, when three Council members will begin new terms of office. The current City Council salary is $1,147.27 per month. If the Ordinance is passed, the City Council salary would be $1,264.86 beginning on January 23, 2023.

Requested Action / Suggested Motions: Pass an Ordinance Increasing the City Council Compensation to $1,264.86 per month, effective January 23, 2023.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff Report - City Council Compensation.docx
02-Ordinance-City Council Compensation.docx
03-Public Notice - City Council Compensation.pdf
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City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Ordinance Increasing City Council Compensation (Second Reading) Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Background: The process for increasing City Council compensation is set forth by Sections 36516 and 36516.5 of the California Government Code:

Government Code Section 36516(a)(4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. No ordinance shall be enacted or amended to provide automatic future increases in salary.

Government Code Section 36516.5. A change in compensation does not apply to a council member during the council member’s term of office. This prohibition shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office.

During the October 4, 2022 meeting, City Council passed a Motion to hold a first reading (by title only) of an Ordinance Increasing the City Council Compensation to $1,264.86 per month, effective January 23, 2023, and referred second reading and adoption to the November 1, 2022 meeting.

Issue and Discussion: City Council is eligible for an increase in compensation of up to 5 percent for each calendar year from the operative date of the last salary adjustment following the November 8, 2022, election, when three Council members will begin new terms of office.

Financial Implications: The total cost increase for 2022/2023 is $5,715 and is not currently included in the 2022-2023 budget and will need to be allocated from the undesignated general fund balance if approved.

Environmental Considerations: The increase to City Council Compensation is exempt from CEQA under State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption). Section 15061(b)(3) of the CEQA Guidelines states that an activity is covered by the commonsense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Where is can be seen with certainty that there is no possibility that the 141
Council Agenda Report November 1, 2022 Page 2 of 2
activity in question may have a significant effect on the environment, the activity is not subject to CEQA review.

Policy Implications: An increase of City Council compensation is consistent with the California Government Code.
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Ordinance 2022-XXX November 1, 2022 Page 1 of 2
Ordinance 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
November 1, 2022
An Ordinance increasing City Council compensation to $1,264.86 per month (Replacing Ordinance 2020-1149)

FINDINGS
A. Compensation for members of the City Council shall be established by ordinance in accordance with provisions of Sections 36516 and 36516.5 of the California Government Code as such provisions now exist or may thereafter be amended.

B. The salary of City Council members may be increased by an amount equal to five percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance is enacted.

C. The last City Council salary increase was a five percent increase, to $1,147.27 per month, approved by Ordinance 2020-1149 on October 6, 2020 (effective January 23, 2021).

D. In accordance with the Government Code, City Council desires to increase its salary by five percent for each calendar year from the operative date of the last adjustment in 2020, for a total of $1,264.86 effective after the next City Council election.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1.

1. Each member of the city council shall receive as salary the sum of $1,264.86 per month. Such salary shall be payable at the same time and in the same manner as salaries are paid to other officers and employees.

2. The 2022-2023 adopted budget is revised and the allocation of undesignated general fund balance in the amount of $5,715 is authorized to cover this expense.

SECTION 2. This Ordinance shall become effective on January 23, 2023.

Adopted by the City of South Lake Tahoe City Council on November 1, 2022 by the following vote:

Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
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Ordinance 2022-XXX November 1, 2022 Page 2 of 2
First Reading: October 4, 2022
Published: October 7, 2022
Second Reading: November 1, 2022
Effective: January 23, 2023
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ORD City Council Compensation - Page 2 of 2
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 9
Agenda Item: Solicitation of Applications for Citizen Appointments to City Commissions, Boards, and City Council Representative Seats
Executive Summary: The City of South Lake Tahoe Commissions and Boards consists of: Airport Land Use Commission, Building and Housing Board of Appeals, Parks & Recreation Commission, Planning Commission, Arts Culture & Tourism Commission, Independent Citizens' Oversight Committee (Measure P), and the Police Advisory Commission.

The City Clerk accepts applications on an ongoing basis and a solicitation is held annually for any open seats. City Council appointments to Commissions and Boards will be made during their January meeting.

Following past practice, the City Clerk solicits for a citizen representative to the El Dorado County Commission on Aging, El Dorado County Community Action Council, and a lay person to the Tahoe Regional Planning Agency Advisory Commission, to be appointed during City Council assignments to Commissions and Boards at their December meeting.

Requested Action / Suggested Motions: Pass a Motion directing the City Clerk to solicit for applicants to Commissions, Boards, and City Council Representative seats.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Citizen Commissions and Boards.docx
02-Local Appointments List - Expiring Terms Highlighted.pdf 03-Notice of Solicitation Citizen Commissions and Boards.rtf 04-Notice of Solicitation City Representative.rtf
05-2022 Boards and Commissions Application_fillable.pdf 06-Res 2022-011 Commissions and Boards.pdf
07-Res 2018-111 - Independent Citizens' Oversight.pdf
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Council Agenda Report- November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 1, 2022
Title: Solicitation of Applications for Citizen Appointments to Commissions, Boards, and City Council Representative Seats
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Background: City Council passed Resolution 2022-011 (02/01/2022) - City Commissions and Boards, and Resolution 2018-111 (11/13/2018) – Independent Citizens’ Oversight Board, which provides the City Council, City staff, and the public, information regarding the structure, duties, qualifications and responsibilities of City Commissions and Boards.

The City of South Lake Tahoe Commissions and Boards consists of: Airport Land Use Commission, Building and Housing Board of Appeals, Parks and Recreation Commission, Planning Commission, Police Advisory Commission, Arts, Culture, and Tourism Commission, and the Independent Citizens’ Oversight Board.

The Airport Land Use Commission and Building and Housing Board of Appeals members serve two-year terms filled in odd or even numbered years, commencing in February.

The Parks and Recreation Commission, Planning Commission, Police Advisory Commission, and the Arts, Culture and Tourism Commission members serve two-year staggered terms filled in odd and even numbered years, commencing in February.

The Independent Citizen’s Oversight Board members, serve four-years terms, commencing in February every four years. The Parks and Recreation Commission shall interview and recommend candidates for City Council appointment to this Board.

The City Clerk accepts applications on an ongoing basis and a solicitation is held annually for any open seats on October 1 (or as soon thereafter).

Issue and Discussion: Consistent with Resolution 2018-111 and Resolution 2022-011, the City Clerk will solicit for applications to City Boards & Commissions in a paper of general circulation and bring forward eligible applicants in January 2023.

Following past practice, the City Clerk will solicit for a citizen representative to the El Dorado Commission on Aging, El Dorado County Community Action Council, and a lay person to the Tahoe Regional Planning Agency Advisory Commission to be appointed during City Council assignments to Commissions and Boards at their December 2022 meeting.

Financial Implications: Costs for public noticing have been budgeted for in the City Clerk's Department budget.
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Council Agenda Report- November 1, 2022 Page 2 of 2
Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: The solicitation of applications is consistent with City Council Resolutions 2018-111 and 2022-011.
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Revised 3/2/2022

LOCAL APPOINTMENTS LIST
Government Code 54972 (Maddy Act)
AIRPORT LAND USE COMMISSION (2 Year Term)
Meets as needed to review compatibility of land use plans and regulations around the airport.

Name Date Appointed Term Expires
Nicholas Speal 2/2/2021 2/2023
Stacey Ballard 3/16/2021 2/2023
BUILDING BOARD OF APPEALS (2 Year Term)
Meets as needed to hear appeals of Building Official determinations & monitor City building use, maintenance & construction requirements.

Name Date Appointed Term Expires
Keith Roberts 3/16/2021 2/2023
Frank Sylvester 1/18/2022 2/2024
Courtney Schmidt 3/1/2022 2/2024
INDEPENDENT CITIZENS’ OVERSIGHT COMMITTEE (MEASURE P) (4 Year Term) Meets as needed to provide direction to City Council & Staff regarding the use & accounting of Measure P funds.

Name Date Appointed Term Expires
Jerry Bindel 2/19/2019 2/2023
David Gregorich 2/19/2019 2/2023
Judith Wood 2/19/2019 2/2023
Marissa Fox 2/19/2019 2/2023
Christina Wilson 2/19/2019 2/2023
PARKS & RECREATION COMMISSION (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to city parks and recreation.

Name Date Appointed Term Expires
Margie Kovarik-Maxhimer 1/18/2022 2/2023 (limited term vacancy) Greg Bergner 2/2/2021 2/2023
Kira Smith 2/2/2021 2/2023
Dan Thrift 2/2/2021 2/2023
Jerry Bindel 1/18/2022 2/2024
David Gregorich 1/18/2022 2/2024
Aricela Ramos 1/18/2022 2/2024
PLANNING COMMISSION (Alternating 2 Year Terms)
Meets monthly to assist in matters relating to the City’s general plan, serve as Delinquent Refuse Hearing Board & perform duties set forth in Article 7 of the Government code.

Name Date Appointed Term Expires
Douglas Williams 2/2/2021 2/2023
Kili Rahbek 2/2/2021 2/2023
Natalia Wieczorek 2/2/2021 2/2023
Keith Roberts 1/18/2022 2/2024
Gavin Feiger 1/18/2022 2/2024
Resigned 9/22
Resigned 9/22
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Revised 3/2/2022
Arts, Culture and Tourism Commission (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to Arts, Culture and Tourism.

Name Date Appointed Term Expires
Stacey Ballard 10/19/2021 2/2023
Eleanor Brennan 10/19/2021 2/2023
David Hamilton 10/19/2021 2/2023
Scott Forrest 1/18/2022 2/2024
Bryan Yerian 1/18/2022 2/2024
Tony Lyle 1/18/2022 2/2024 (non-voting representative)
Police Advisory Commission (Alternating 2 Year Terms)
Meets quarterly to advise, assist, and collaborate on police/community issues.

Name Date Appointed Term Expires
Ayana Morali 8/3/2021 2/2023
Erika Gonzalez 8/3/2021 2/2023
Tom Davis 8/3/2021 2/2023
Claudia Anderson 1/18/2022 2/2024
Justin Zunino 1/18/2022 2/2024
Council Commissions with citizen representation
EL DORADO COUNTY COMMUNITY ACTION COUNCIL - Council Commission with citizen representative Name Date Appointed Term Expires
Brian Conway 12/7/2021 Appointment considered annually
EL DORADO COUNTY COMMISSION ON AGING - Council Commission with citizen representative Name Date Appointed Term Expires
Barbara Kaufman 12/7/2021 Appointment considered annually TRPA ADVISORY PLANNING COMMISSION – Council Commission with citizen representative Name Date Appointed Term Expires (2 Year Term)
Susan Chandler 12/15/2020 2/2023
Resigned 9/22
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City of South Lake Tahoe
Notice of Solicitation of Applications
PlanningCommission (three seats)
Airport Land Use Commission (two seats)
Building and Housing Board of Appeals (up to three seats) Parks & Recreation Commission (five seats)
Arts, Culture, & Tourism Commission (three seats)
Police Advisory Commission (three seats)
Independent Citizens’ Oversight Board (Measure P) (five seats) NOTICE IS HEREBY GIVEN that the City Council of the City of South Lake Tahoe is soliciting for applications for appointment to the following city commissions/boards:

Planning Commission:

The City Council will be appointing three (3) members to serve two-year terms on the Planning Commission. Applicants must reside within the city limits. The Planning Commission meets monthly assuming there is business to conduct.

Airport Land Use Commission:

The City Council will be appointing two (2) members to serve a two-year term on the Airport Land Use Commission. Applicants must reside and be domiciled within the Tahoe Basin portion of El Dorado County. The Airport Land Use Commission meets on an as needed basis.

Building Board of Appeals:

The City Council will be appointing up to three (3) members to serve a two-year term on the Building and Housing Board of Appeals. Applicants must reside and be domiciled within the Tahoe Basin portion of El Dorado County. The Building and Housing Board of Appeals meets on an as needed basis.

Parks & Recreation Commission:

The City Council will be appointing four (4) members to serve two-year terms and one (1) member to fill a one-year vacancy on the Parks & Recreation Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Parks & Recreation Commission meets at least quarterly.

Arts, Culture, & Tourism Commission:

The City Council will be appointing three (3) members to serve two-year terms on the Arts, Culture, & Tourism Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Arts, Culture, & Tourism Commission meets at least quarterly.

Police Advisory Commission:

The City Council will be appointing three (3) members to serve two-year terms on the Police Advisory Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Police Advisory Commission meets at least quarterly.

Independent Citizens’ Oversight Committee (Measure P):

The City Council will be appointing five (5) members to serve four-year terms on the Independent Citizens’ Oversight Committee. Applicants must reside within the Tahoe Basin portion of El Dorado County and be active in the South Lake Tahoe community at large. The Independent Citizens’ Oversight Committee meets on an as needed basis. 151
Applications:

Applications may be obtained at City Hall located at 1901 Lisa Maloff Way, South Lake Tahoe, between 8:00 a.m. and 5:00 p.m., Monday through Friday. Applications can also be downloaded from the City's website at www.cityofslt.us, or emailed to interested parties upon request to the City Clerk's Office. Completed applications must be returned to the City Clerk's Office (email preferred [email protected]) no later than 4:00 p.m., on Thursday, December 29, 2022.

The City Council will be making the appointments at a regularly scheduled meeting in January 2023 (to be announced).

For details regarding Duties and Responsibilities of City Boards and Commissions visit the City’s City Boards and Commissions webpage.

For questions, please contact Susan Blankenship, City Clerk at 542-6005 or via email at [email protected]
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City of South Lake Tahoe
Notice of Solicitation of Applications
City Council Representative:

El Dorado County Commission on Aging
El Dorado County Community Action Council
Tahoe Regional Planning Agency Advisory Planning Commission (Lay Member) NOTICE IS HEREBY GIVEN that the City Council of the City of South Lake Tahoe is soliciting applications for a City Council Representative to the El Dorado County Commission on Aging, El Dorado County Community Action Council, and the Tahoe Regional Planning Agency Advisory Planning Commission.

El Dorado County Commission on Aging: (Considered annually) The City Council will be appointing one representative to the El Dorado County Commission on Aging.

Applicants must reside within the city limits. The Commission meets monthly, rotating locations within El Dorado County.

For information purposes, the following is an excerpt from the Commission’s webpage:
“The Commission on Aging is an advisory Committee to the El Dorado County Board of Supervisors. The Commission works with the Director of the Area Agency on Aging on community interests and issues faced by seniors in El Dorado County. This includes, but is not limited to, developing community centers in strategic areas of the county to make services accessible to all seniors. The group also promotes services that help seniors to remain in their homes and prevent elder abuse.” El Dorado County Community Action Council: (Considered annually) The City Council will be appointing one representative to the El Dorado County Community Action Council.

Applicants must reside within the city limits. The Council meets the fourth Wednesday of each month at 10 a.m.

For information purposes, the following is an excerpt from the By Laws:
“The purpose of this Advisory Board is to advise the El Dorado County Board of Supervisors, as the designated Community Action Agency, and Board of Directors thereto, for the County, and the Health and Human Services Agency, as the County Department designated by the Board of Supervisors to administer Community Action programs and activities, including the Community Services Block Grant, about the needs of the community on issues relating to human services needs for low-income residents of El Dorado County and to provide an avenue of participation for local government, private organizations, and private citizens of the community in serving the most vulnerable populations. The Council will provide advice and recommendations to the Board of Supervisors, provide assistance in educating the community on human services and available resources in El Dorado County and participate in developing collaborative solutions to meet ongoing community needs, while working together to meet the basic needs and to improve the quality of life for residents of El Dorado County.”
Tahoe Regional Planning Agency Advisory Planning Commission (Lay Member): (Two-Year Term) For information purposes, the following is an excerpt from the Tahoe Regional Planning Agency Compact regarding the Advisory Planning Commission (APC):
“Article Ill. Organization:
h) An advisory planning commission shall be appointed by the agency. The commission shall include: the chief planning officers of Placer County, El Dorado County, and the City of South Lake Tahoe in California and of Douglas County, Washoe County and Carson City in Nevada, the executive officer of the Lahontan Regional Water Quality Control Board of the State of California, the executive officer of the Air Resources Board of the State of California, the Director of the State Department of Conservation and Natural Resources of the State of Nevada, the Administrator of the Division of Environmental Protection in the State Department of Conservation and Natural Resources of the State of Nevada, the Administrator of the Lake Tahoe Management Unit of the United States Forest Service, and at least four lay members with an equal number from each state, at least half of whom shall be residents of the region. Any official member may designate an alternate. 153
The term of office of each lay member of the advisory planning commission shall be 2 years.” Applications:

Applications may be obtained at City Hall located at 1901 Airport Road, South Lake Tahoe, between 8:00 a.m. and 5:00 p.m., Monday through Friday. Applications can also be downloaded from the City's website at www.cityofslt.us, or emailed to interested parties upon request to the City Clerk's Office. Completed applications must be returned to the City Clerk's Office (email preferred [email protected]) no later than 4:00 p.m., on Tuesday, December 6, 2022.

The City Council will be making appointments at their December 13, 2022, meeting.

For questions, please contact Susan Blankenship, City Clerk at 542-6005 or via email at [email protected]
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PUBLICATION AND DISTRIBUTION INFORMATION:

Note to Tahoe Daily Tribune for Publication Only: Please publish three times: Friday, October 23, 2020; Friday, November 6, 2020; and Friday, November 20, 2020. Please provide affidavit of publication.

Notices distributed for information to: City Council
City of SLT Website: www.cityofslt.us
+Everyone News Media
South Lake Tahoe Library
Current City Commissioners CommissionApplicant List
LakeTahoe Community College Senior Citizens Center
Lake Tahoe Unified School District
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WHEN COMPLETED RETURN FORM
TO: Office of the City Clerk
Attn: Susan Blankenship - City Clerk
1901 Lisa Maloff Way, Ste 206
South Lake Tahoe, CA 96150-6324
PH: (530) 542-6005
[email protected]

CITY OF SOUTH LAKE TAHOE

VOLUNTEER COMMISSION/BOARD MEMBER APPLICATION
Please Legibly Print or Type
NAME: FIRST MIDDLE INITIAL LAST COMMITTEE AND/OR CATEGORY APPLYING FOR:

RESIDENCE: STREET ADDRESS CITY STATE ZIP CODE
MAILING ADDRESS: P.O. BOX CITY STATE ZIP CODE
RESIDENCY: (Please select one)

CITY RESIDENT EL DORADO COUNTY RESIDENT DOUGLAS COUNTY RESIDENT STATE OF NEVADA RESIDENT PHONE NUMBER(S): RESIDENCE: BUSINESS: EMAIL ADDRESS:

EMPLOYER:

EDUCATION/EXPERIENCE:

PLEASE LIST ANY PAST OR PRESENT COMMUNITY INVOLVEMENT AND/OR GROUP AFFILIATIONS:

WHAT DO YOU SEE AS THE RESPONSIBILITIES OF THIS COMMITTEE AND WHAT DO YOU HOPE TO ACCOMPLISH IF APPOINTED?
Have you taken the opportunity to attend any previous commission meeting prior to the notice of this vacancy? YES NO
Please list any potential conflict of interests that you may foresee if appointed to the Commission that you’ve applied:
__________________________________________________________________________________________________ CERTIFICATE OF APPLICANT:

I certify that all statements made in this application are true and complete. I understand that any false statement or omission of material facts will subject me to disqualification or dismissal.

DATE:__________________________SIGNATURE:
________________________________________________________ Please note that the information provided on this application, including address, phone number and email address will become a matter of public record. __________________________________________________________________________________________________ If appointed to the Airport Commission, Planning Commission or Building Board of Appeals Commission, you will be required by the State of California Fair Political Practices Commission to file a Conflict of Interest Statement with the City Clerk. Will you be willing to comply with this requirement? YES NO __________________________
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Resolution 2022-011
February 1, 2022 Page 1 of 6
Resolution 2022-011
Adopted by the City of South Lake Tahoe
City Council
February 1, 2022
City Commissions and Boards
Replacing Resolution 2021-061)

BACKGROUND
A. The City of South Lake Tahoe Commissions and Boards consist of: 1) Airport Land Use Commission; 2) Building and Housing Board of Appeals; 3) Parks and Recreation Commission; 4) Planning Commission; 5) Police Advisory Commission; and 6) Arts, Culture and Tourism Commission.

B. This resolution provides the City Council, City staff and the public information regarding the structure, duties, qualifications and responsibilities of City Commissions and Boards.

C. This resolution provides the process for the appointment and removal of commissioners and board members and the general policies and procedures of City Commissions and Boards.

D. This resolution assists in facilitating the City Commission and Board operations and in maximizing public participation.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

Section 1. Application Process/ Appointment Process/ Removal:

Application Process: Applications to serve on City Commissions shall be received by the City Clerk on an ongoing basis and a solicitation/ recruitment shall be held commencing annually for any open seats on October 1 (or as soon thereafter). Appointments to Boards and Commissions shall be made only from persons who have applied.

Persons interested in serving on a City Commission may pick up an application from the Office of the City Clerk located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, California or downloaded from the City of South Lake Tahoe, City Boards and Commissions webpage. Applications will also be mailed, faxed or emailed upon request to the Office of the City Clerk.

During the solicitation/ recruitment period, completed applications must be returned to the City Clerk by the deadline set forth in the Notice for the Solicitation period.

The City Clerk shall notify all current commissioners and applicants remaining on the 157
Resolution 2022-011
February 1, 2022 Page 2 of 6
Applicant List.

Appointment Process: The City Clerk will provide the City Councilmembers with copies of all applications received by the prescribed deadline.

The City Clerk will notify all applicants of the date and time of the City Council meeting when appointments will be made. Applicants are encouraged to attend the meeting and be available if they wish to address the City Council or if the City Council wishes to interview the applicant.

The City Council will vote for their appointments following City Council Protocols, ll. Rules of Conduct, 10. Procedure for Motion.

After the appointments have been made, the City Clerk will administer an oath of office to each newly appointed commissioner at their first commission meeting and will provide each commissioner with a copy of the City Commission Handbook which will include this resolution, the City's Code of Ethics and FPPC Financial Disclosure Statements applicable to Airport Land Use Commission, Building and Housing Board of Appeals and Planning Commission). Those selected, but not present at the Council meeting, will be notified by the City Clerk' s Office oftheir appointment.

In accordance with Government Code Section 54972, the City Clerk will prepare and maintain an Appointment List of the names and terms of those voted upon to serve on each City Commission.

Those applicants not appointed will be placed on an Applicant List prepared by the City Clerk' s Office. The Applicant List will be maintained until the commencement of the next solicitation period. In the event of a vacancy on any Commission or Board, the City Council may appoint from the names remaining on the "Applicant List," and the Appointee selected would serve the remainder of the unexpired term.

Removal: Any Commission or Board member may be removed at any time during his or her term, with or without cause, by a majority vote of the City Council.

Section 2. Residency Requirements
The following residency requirements shall apply to members of City Boards and Commissions:

A. Members of the Airport Land Use Commission, Building and Housing Board of Appeals, Police Advisory Commission, Parks and Recreation Commission, and Arts, Culture and Tourism Commission shall reside within the Tahoe Basin portion of El Dorado County.

B. Members of the Planning Commission shall reside within the City limits. 158
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Section 3. Structure Terms of Office and Qualifications The Airport Land Use Commission shall consist of two (2) members and shall serve two-year terms, commencing in February of odd numbered years.

Building and Housing Board of Appeals shall consist of at least three ( 3) members, but no more than five (5) members and shall serve two-year terms, commencing in February of odd or even numbered years.

The Parks and Recreation Commission shall consist of seven ( 7) members serving two-year staggered terms. Four (4) members shall have terms commencing in February of odd numbered years and Three ( 3) members shall have terms commencing in February of even numbered years.

The Planning Commission shall consist of five (5) members serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members shall have terms commencing in February of even numbered years.

The Police Advisory Commission shall consist of five (5) members serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members shall have terms commencing in February of even numbered years. Two members will be reserved for members of the multicultural alliance.

In the event two members from the multicultural alliance do not apply, or are not selected by City Council, then the 2 positions will be available to the general public.

The Arts, Culture, and Tourism Commission shall consist of five (5) voting members and one 1) non-voting representative, serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members and one 1) non-voting representative shall have terms commencing in February of even numbered years. The non-voting representative will be selected from the South Lake Tahoe Tourism Improvement District or Lake Tahoe Lodging Association. The commission will seek to include members that have a background in tourism and public arts or a multi-cultural perspective. At least one member shall be a youth member with the qualifications listed above. In the event that a youth member does not apply, or are not selected by City Council, then the one position will be available to the general public.

Section 4. Adoption of Rules and Procedures
Each Commission or Board may adopt its own rules of procedure, provide for the selection of officers, and take such other steps as reasonably required for the conduct of business in conformity with the laws of the State of California.

The Parks and Recreation Commission; Arts, Culture, and Tourism Commission; and Police Advisory Commission, shall meet at least quarterly; the Planning Commission shall meet monthly assuming there is business to conduct; the Building and Housing Board of Appeals and Airport Land Use Commission shall meet on an as needed basis. There may be the need or occasion( s) for a Commission or Board to hold a special meeting. 159
Resolution 2022-011
February 1, 2022 Page 4 of 6
In the event any Commissioner or Board member has three ( 3) absences in one calendar year (assuming there have been scheduled meetings to attend), their seat will be deemed to have been vacated and a new appointment will be made in a manner consistent with this resolution.

Airport Land Use, Building and Housing Board of Appeals, Arts, Culture, and Tourism Commission, Parks and Recreation Commission, and Planning Commission members are required to comply with the State of California Political Reform Act, regulated by the Fair Political Practices Commission, by filing a Statement of Economic Interests Form 700 with the City Clerk. If any Airport Land Use, Building and Housing Board of Appeals, Arts, Culture, and Tourism Commission, Parks and Recreation Commission, or Planning Commission member fails to file the required disclosure statement after written notice from the City Clerk, their seat shall be deemed vacated and a new appointment will be made in a manner consistent with this resolution.

Section 5. Duties and Responsibilities
Members of Boards and City Commissions shall have the following duties and qualifications:

A. Airport Land Use Commission: The City's Planning Commission, when augmented with the Airport Land Use Commission, shall exercise the following responsibilities set forth in the Airport Comprehensive Land Use Plan (CLUP) under the authority of the California. Public Utilities Code, Chapter 4, Article 3.5, as follows:

1. The adoption of a basic Airport Land Use Commission Policy Plan, as adopted by the ALUC.

2. The adoption of land use plans for individual airports, as adopted by the South Lake Tahoe ALUC for Lake Tahoe Airport.

3. The incorporation of the land use compatibility guidelines contained in the CLUP into the general plan and land use regulations by cities and counties with jurisdiction over any geographic area subject to the CLUP.

4. ALUC review and determination of compatibility of individual development proposals, general plan amendments, and other land use plans and regulations around airports.

B. Building and Housing Board of Appeals: 1) Hear and decide appeals of orders, decisions or determinations made by the Building Official in the application and interpretation of the Building and Housing related codes adopted by the City Council. 2) Hear and decide appeals regarding requirements of the City relating to the use, maintenance and change of occupancy of buildings and structures, including requirements governing alteration, additions, repair, demolition and moving. 3) Hear and decide appeals relating to new building construction and appeals relating to existing buildings.

The Board shall have no administrative authority, nor shall it be entitled to waive provisions of the Code in deciding on appeal.
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C. Parks and Recreation Commission: 1) Advise the City Council concerning proposed policies relating to parks and recreation department operations within the City. 2) Review and recommend capital improvement projects in parks and recreation facilities within the City.

D. Planning Commission: 1) Assist in the preparation, update of and recommendations to the City Council concerning the general plan for the physical development of the City. 2) Perform those duties set forth in Article 7 of the California Government Code under such conditions as the City Council may from time to time establish. 3) Serve as the Delinquent Refuse Hearing Board.

E. Police Advisory Commission: 1) Review and discuss Police Department policy. 2) Receive, review, and discuss annual police employee personnel complaint statistics including number, nature, and outcomes of complaints. 3) Receive, review, and discuss various transparency related reports on RIPA data, use of force, and other information as directed by the commission and allowable by law. 4) Advise and assist the Police Department on recruitment strategies focusing on local and underrepresented populations. 5) Collaborate on community outreach strategies and local cultural competency training for police employees. 6) Open forum to discuss any other police/ community issues.

F. Arts, Culture and Tourism Commission: 1) Act in advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. 2) Review proposed policies on Arts, Culture and Tourism programs and report findings. 3) Review proposed public arts projects and make recommendations for appropriation of funds for specific projects.

Any decision of any board or commission may be appealed to the City Council in accordance with the procedures established for that purpose.

In order to keep the City Council better informed, all City Commissions and Boards, via their Commission/ Board Clerk, shall provide the City Council with copies of all City Commission/ Board agendas and minutes. Each City Commission and Board shall have the opportunity at each City Council meeting, under agenda item City Commission Reports, to provide a brief report on their commission' s activities. All City Commissions and Boards shall make a formal written report to the City Council annually at the Council' s November meeting.

Section 6. Miscellaneous Matters
All members of Commissions or Boards shall be unpaid volunteers and not employees of the City. All members of Boards or Commissions shall be subject to the City's Code of Ethics and the City Clerk shall provide a copy of the City Commission Handbook, which includes the Code of Ethics, to each member of a Commission or Board upon their appointment.

To minimize operational costs, all meetings shall be scheduled in such a manner to reduce or eliminate the payment of overtime to city staff.
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February 1, 2022 Page 6 of 6
Any proposed training and travel expenditures will be provided by city staff to the City Manager for approval.

In compliance with the Brown Act, all meetings shall be open and public, and each meeting shall be tape recorded. Conformed Agendas shall constitute the official Minutes of Commission and Board meetings and will serve as documentation of actions taken. Agenda packets shall be made available to the public for review at no charge. Copies, upon request, shall be assessed a fee consistent with the City's Fees & Charges Resolution adopted by the City Council.

The City Council may determine the need or necessity to appoint a Councilmember or City Staff member to serve as liaison to a City Commission or Board which could occur during their Councilmember Appointments and Assignments that are held during the second City Council meeting in January of each year or otherwise at a regular meeting in which the item is placed on the agenda.

Section 7. All resolutions in conflict herewith are hereby repealed.

Adopted by the City of South Lake Tahoe City Council on February 1, 2022, by the following vote:

Yes: Bass, Creegan, Friedrich and Middlebrook

Absent: Wallace
Date:_________
Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Devin Middlebrook ( Feb 1, 2022 13:22 PST)
Feb 1, 2022
162
Res 2022-011 Commissions and Boards
Final Audit Report 2022- 02-01
Created: 2022- 02-01
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAuMTTjCiL7DnNOgyFoBC8q68fy3Co_ mEI Res 2022-011 Commissions and Boards" History
Document created by jo Mcdonough ([email protected]) 2022- 02- 01 - 8:45:01 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2022- 02- 01 - 8:46:12 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2022- 02- 01 - 9:00:57 PM GMT- IP address: 128. 92.136. 146 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2022- 02-01 - 9:01:31 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Devin Middlebrook ([email protected]) for signature 2022- 02- 01 - 9:01:33 PM GMT
Email viewed by Devin Middlebrook ([email protected]) 2022- 02- 01 - 9:22:38 PM GMT- IP address: 66.189. 255. 213 Document e-signed by Devin Middlebrook ([email protected]) Signature Date: 2022- 02-01 - 9:22:52 PM GMT - Time Source: server- IP address: 66.189. 255. 213 Agreement completed.
2022- 02- 01 - 9:22:52 PM GMT
163
Resolution 2018-111
Adopted by the City of South Lake Tahoe
City Council
November 13, 2018
Establishing An Independent Citizens' Oversight Committee To Review And Report On The Use Of Funds From The South Lake Tahoe Measure P Special Purpose Tax For Construction Of New Recreational Complex

BACKGROUND
A. On June 21, 2016, the City Council of the City of South Lake Tahoe adopted Resolution No. 2016-29 to submit to the voters a measure to increase the Transient Occupancy Tax (lodging tax) in the amount of two percent for the special purpose of constructing, operation, and maintenance of recreational facilities, specifically including the construction of a recreational complex as a first priority as set forth in the Recreational Master Plan.

B. On November 8, 2016 qualified voters of the City voted in favor of this measur~ (Measure P) by the required two-thirds necessary to enact Ordinance No. 1100 amending the City Code Chapter 3 (Transient Occupancy Tax) to increase the transient occupancy tax by two (2) percent in all areas of the City, with the revenue raised by the increased percentage for the special purpose of constructing, operation, and maintenance of recreational facilities, specifically including the construction of a new recreational complex as the first priority.

C. On July 17, 2018, City Council heard a presentation from staff on the status of the new recreational complex design options at which time Council expressed support for the formation of an Independent Citizens' Oversight Committee as recommended by the Parks and Recreation Commission. The terms of the Committee members and their specific duties are established by this resolution of the City Council and all meetings of the Committee shall comply with the provisions of the Ralph M. Brown Act commencing with Section 54950 of the Government Code of the State of California.

D. The City Council intends to establish an Independent Citizens' Oversight Committee to receive and review the independent financial audit of expenditures related to Measure P and issue financial reports necessary to advise the City Council of its findings and make recommendations for the design and construction of the new recreational complex.

BASED ON THE FACTS SET FORTH liN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Establishment. There is hereby established the Independent Citizens' Oversight Committee to review and report on the use of South Lake Tahoe Measure P funds for the design and construction of the new recreational complex. The Committee is composed of five (5) voting members.

Resolution 2018-111 November 13, 2018 Page 1 of 2 164

2. Term of Committee, Terms of Members. The Committee shall exist for a term commencing on February 1, 2019, and ending upon the completion of construction of the new recreational complex. Each member of the Committee shall serve a term of four (4) years with no term limits.

3. Appointment of Members. The Parks and Recreation Commission shall interv,iew and recommend candidates to the Mayor and City Council. The Mayor and City Council shall appoint all members of the Committee. In the event any vacancies occur during the Term of the Committee, such vacancies shall be filled for the remaining unexpired terms in the same manner as the original appointments.
4 Qualifications for Appointment. Members shall reside in El Dorado County and be active in the South Lake Tahoe Community at large.
5 Organization of Committee. Staff Support. At its first meeting following the appointment of its members, the Committee shall organize itself by electing a chair, establishing a regular meeting schedule and arranging for the preparation and adoption of rules of procedure or by-laws. The City Manager shall designate appropriate staff support for the Committee. 6 Powers and Duties. The Committee shall act in advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. The Committee shall receive and review the independent financial audit of the City Measure P transactions and other City financial reports necessary to review and report on the use of revenue from Measure P and advise the City Council of its findings and make recommendations for the use of funding during the design and construction of the new recreational complex.
7 Scheduled Reports to the City Council. The Committee; through its chair, shall provide an annual report and recommendations to the City Council.
8 Other Matters. The provisions of the South Lake Tahoe Municipal Code shall apply to the Committee and its members to the extent not otherwise modified by this Resolution.

Adopted by the City of South Lake Tahoe City Council on November 13, 2018 by the following vote:

Ayes: Councilmembers: David, Davis, Collin, Laine and Sass Date: //-It/-~/ I
Attest:

Resolution 2018-111 November 13, 2018 Page 2 of 2 165
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: November 1, 2022
Agenda Item #: 10
Agenda Item: Amendment to Agreement with Walker Consultants on Parking Garage Access and Revenue Control for Additional Services
Executive Summary: Staff is recommending a Contract Amendment with Walker Consultants to provide additional services related to the City Parking Garage, located at One Bellamy Court. The City has requested that the project be split into two phases, with Phase 1 entailing the structural and parking layout modifications and Phase 2 entailing Parking Access and Revenue Upgrades, Advanced, Parking Guidance System, and Electric Vehicle Charging Stations. The proposed approach will result in construction for Phase 1 by Spring of 2023 and Phase 2 by Spring of 2024. The City requested this change to stagger the expenditure so that the bonds for the Parking Garage can be paid off earlier.

Requested Action / Suggested Motions: Pass a Motion approving Amendment No. 1 to Professional Service Agreement with Walker Consultants for additional services related to City Parking Garage Access and Revenue Control System and Modification Project in an amount not to exceed $23,436.

Responsible Staff Member: Anush Nejad, Director of Public Works Responsible Staff Member: Anush Nejad, Director of Public Works (530) 542-6031 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff Report Walker Amendment.docx
02-Amendment 1 to Walker Consultants Agreement.pdf
03-C-047-2022 Walker Consultants.pdf
166
South Tahoe Joint Powers Parking
Financing Authority
November 1, 2022 Page 1 of 2
City of South Lake Tahoe
Report to South Tahoe Joint
Powers Parking Financing
Authority
Meeting Date: November 1, 2022
Title: Amendment to the Contract with Walker Consultants for the City Parking Garage Access and Revenue Control System and Modification Project Location: One Bellamy County, South Lake Tahoe
Responsible Staff Member: Anush Nejad, Director of Public Works (530) 542- 6031 Background: On April 5, 2022, the South Tahoe Joint Powers Parking Financing Authority entered into an agreement with Walker Consultants to evaluate the City Parking Garage and provide recommendations to upgrade the parking structure, circulation, Parking Revenue and Access Control System (PARCS), the addition of 12 Electric Vehicle (EV) charging stations and Advance Parking Guidance System (APGS). The current contract is $177,230, plus 10% contingency for a total of $205,953.

Issue and Discussion: In November 2013, the South Tahoe Joint Powers Parking Financing Authority issued $7,735,000 of Parking Revenue bonds to refund the bonds issued in 2002 to finance the acquisition and construction of the parking facility. The bonds are secured and paid from the net operating revenue of the garage, special tax revenue levied in CFD No. 2001-1, and the debt service reserve fund.

Currently, the City plans to pay off the bonds early through the revenues generated from the parking garage. To accomplishes this goal, staff has requested Walker Consultants to divide the project into two phases. Phase 1 will include the structural and circulation upgrades for an estimated cost of $250,000. Phase 2 of the project consists of PARCS, APGS, and installation of the EV charging stations for an estimated cost of $500,000. To allow early bond payment, the City currently plans to stretch out the construction and award Phase 1 by Spring of 2023 and Phase 2 by Spring of 2024. Therefore, Walker has additional costs to manage the construction of the two phases of the project.

Financial Implications: The current contract with Walker Consultants is $177,230 with an optional $10,000 for grant writing services appropriated into the account 520-05320-42030. Staff has decided to eliminate the grant writing services and some of the tasks related to EV charging services, which will be done in-house. The additional services to split the project into two seasons is $23,436. Reducing the optional services which is no longer needed, the total contract with this amendment will be $200,666. This amount is below the total authorization of $205,953. Therefore, no additional funding is required for the amendment to the agreement. 167
South Tahoe Joint Powers Parking
Financing Authority
November 1, 2022 Page 2 of 2
Environmental Considerations: The appropriation of funds for the projects mentioned above is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the CEQA Guidelines (existing facilities).

Policy Implications: This project advances the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.5 (Carbon Neutrality) to implement various projects to reach the City’s 100% renewable energy and Climate Action Plan goals, including building robust EV charging infrastructure by 2025.
 Action Item 5.3 (Infrastructure and Maintenance) actively seeking funding to develop sustainable infrastructure projects based on the prioritized capital improvement project list. 168
South Tahoe Joint Powers Parking Financing Authority
Amendment No. 1 to Professional Services Agreement (C-047-2022) with Walker Consultants
The Professional Services Agreement entered into on April 5, 2022, between the South Tahoe Joint Powers Parking Financing Authority (“STJPPFA”) and Walker Consultants (“Consultant”) is hereby amended as set forth below.

Paragraph 1 of the Professional Services Agreement is hereby amended to add the following.

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated April 5, 2022, this First Amendment to the Agreement adds the work described within Exhibit A, Scope of Services attached hereto and incorporated herein by reference.

2. Compensation. Compensation is to be paid to the CONSULTANT, as defined within the original Agreement, except eliminating the optional services of $10,000 for grant writing and increasing $13,436 for additional tasks, for a total of $200,666; as described in Exhibit B. In no case shall CONSULTANT compensation for work completed under this Agreement exceed the amended Agreement amount of $200,666 without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to Agreement to be executed on ________________________.

SOUTH TAHOE JOINT POWERS

PARKING FINANCING AUTHORITY CONSULTANT
By: __________________________ By: __________________________ Devin Middlebrook, Chair Justin Chang
Principal-in-Charge
Business License # 012529
APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, General Counsel Susan Blankenship, Secretary 169
Exhibit A and B
170
171
172
173
174

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 5th day of April 2022 by and between the City of South Lake Tahoe, a municipal corporation (“ City”) and Walker Consultants (“ Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/ Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for 2 years and 3 months.

C-047-2022 175

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’ s compensation, including travel and out-of-pocket expenses, exceed 187,230 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’ s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “ Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days ( 30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership Of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees C-047-2022 176
and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’ s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’ s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’ s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’ s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be C-047-2022 177
maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’ s representatives, or Consultant’ s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’ s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’ s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, ( and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’ s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/ her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
C-047-2022 178
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’ s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all C-047-2022 179
costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’ s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’ s negligent acts, errors, omissions, regarding this Agreement, the Consultant’ s work under this Agreement, or the consultant’ s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’ s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’ s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’ s Liability Insurance for his/ her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’ s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’ s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City C-047-2022 180
at least thirty (30) days prior to such change. Consultant shall provide thirty ( 30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.

C-047-2022 181
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’ s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’ s under Consultant’ s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’ s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty ( 30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’ s insurance policies.

C-047-2022 182
The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Airport Rd.

South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’ s Office
City of South Lake Tahoe
1901 Airport Road, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Walker Consultants
Justin Chang, Principal-in-Charge
601 California Street, Suite 820
San Francisco, CA 94108
415) 644-0630
JChang@walkerconsultants. com

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement C-047-2022 183
without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’ s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’ s C-047-2022 184
Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’ s or organization’ s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’ s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’ s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant 1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or C-047-2022 185
subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, 42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

C-047-2022 186
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CONSULTANT:

By ________________________________
Justin Chang, Principal-in-Charge
Business License # __________________
CITY OF SOUTH LAKE TAHOE:

By_________________________
Devin Middlebrook , Chair
APPROVED AS TO FORM:

By_ ___________________________
Heather Stroud , City Attorney
ATTEST:

By___________________________
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
012529
C-047-2022
Apr 11, 2022
Heather Stroud ( Apr 11, 2022 13:33 PDT)
Heather Stroud
Apr 11, 2022
Devin Middlebrook ( Apr 11, 2022 13:37 PDT) Justin Chang ( Apr 11, 2022 15: 03 PDT) Justin Chang
187

EXHIBIT A

SCOPE OF SERVICES
C-047-2022 188
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS 29

1. Kick Off Meeting
Exhibit A Scope of Services
Walker’ s approach to the project will begin with a kick off meeting between Walker’ s key staff members and City of South Lake Tahoe staff and stakeholders. The meeting agenda will cover a review of the parking structure work items, goals and objectives of the city and stakeholders, issues that need to be addressed and a detailed presentation of Walker’ s workplan and schedule of activities.

Walker will identify any additional information required from the city including any additional documentation for the parking structure, contacts needed for access to enclosed spaces or for traffic controls or other assistance during the work.

This meeting will be scheduled to occur within 2 weeks of our authorization to proceed. Walker will document the discussions and include a list of action items and commitments resulting from the meeting.

2. Monthly Coordination Meetings
Our workplan will include monthly coordination meetings between Walker key personnel and city staff and invited stakeholders. These meetings will cover project work activity progress and a review of planned work for the next month. Tentative findings and potential solutions from our investigations will be presented and discussed. Issues and constraints will be discussed and proposed corrective measures will be identified.

Project schedule and budgets will be reviewed and any deviation from our baseline plan discussed. Timely review and monitoring of the project plan will help maintain overall milestone targets.

These can be in person meetings located in South Lake Tahoe or conducted virtually via Go to Meeting, Microsoft Teams, Zoom or another networking application. Walker will prepare and maintain minutes of these meetings, actions items and commitments.

3. Parking Structure Condition Assessment
Walker will conduct a condition appraisal to assess the physical condition of the facility and to address all issues that have been previously identified or uncovered during the course of our work. Our condition appraisal will provide a health report” on the condition of the structure. The report will confirm suspected problems or document known problems and provide budgeting information to allow the city to finance the identified repairs. The report findings and recommendations will form the basis for construction document preparation for subsequent competitive bidding.

Our objective is to perform an overall condition of the parking structure and provide an opinion of the probable cost for the necessary repairs, based on the observed conditions as well as our experience with parking structure conditions and repair costs. We have already performed a preliminary walk through” to verify our understanding of the condition and the requirements of the RFP. Our approach to this portion of the project is based on that understanding and our familiarity with the facility. Our assessment will focus on the following:

Document the existing condition of the structure in representative areas.

Recommend conceptual repairs where required).

Provide an opinion of the probable cost for the recommended conceptual repairs.

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Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS 30
Scope of Services, continued
Based on this project understanding, we propose the following scope of services:

Task A Initial Condition Appraisal
i. Review available drawings, specifications, and engineering/ testing reports to familiarize ourselves with the type of construction and waterproofing systems and any previous repairs or modifications performed on the parking structure.
ii. Conduct a field evaluation of the parking structure to document the current physical condition of structural and waterproofing elements. This will include visual observations and limited non destructive testing on various structural elements. Review nonstructural elements of the parking structure including but not limited to expansion joints, drainage and waterproofing systems, electrical systems, etc. iii. Compile and review all field data that will assist us in determining the probable causes and effects of the documented deterioration.
iv. Identify potential structural or safety related conditions, if any. The City will be notified immediately if any safety related conditions are identified.
v. Identify and prioritize other repairs for the structure. vi. Compile and analyze field evaluation data to generate repair recommendations and opinions of probable costs of construction.
vii. Prepare a draft written report with a summary of observations, including photographs depicting the areas noted in the report, findings, repair recommendations, and capital expense.

Depending on visual observation and initial findings during condition assessment, Walker may recommend additional invasive testing to determine the cause and extent of conditions observed. For this purpose, Walker may recommend exposing concrete steel reinforcement as well as obtaining material samples for strength characteristics and/ or chemical content at selected locations. Any destructive testing that is proposed shall be approved by the City of South Lake Tahoe.

Task B Construction Document Preparation
i. Prepare construction documents CDs) outlining priority repairs based on our condition assessment report which will consist of drawings and specifications with sufficient details to obtain competitive pricing from qualified repair contractors.

Walker will also provide contract administrative and site observation services during the construction and repair program to monitor the contractor’ s performance of the repair program and protect the client’ s interests.

4. Evaluation of Circulation Pattern and Ingress/Egress Walker will review the parking layouts and vehicular circulation within the garage to identify modifications that will reduce congestion and improve overall efficiency of the facility. Functional design options coupled with access and revenue control equipment will have the combined benefits of improved ingress/ egress and revenue enhancement.

C-047-2022 190
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS 31
Scope of Services, continued
The design of the parking areas needs to consider customer convenience, safety, wayfinding, and characteristics of the users. Parking geometrics need to allow vehicles to easily maneuver through the parking structure. Sightlines, visibility, and adequate illumination within parking structures need to be maintained for safety, and wayfinding.

Peak hour parking traffic volumes over the course of the day, week and year need to be studied to properly size entry and exit plazas and circulation routes within parking areas. Traffic circulation routes to and through all parking areas will be evaluated to mitigate congestion yet maximize the efficiency of parking.

Walker will employ best practices in developing circulation options that can be objectively evaluated to help identify potential solutions with measurable benefits. These options will be presented to the city and stakeholders for selecting a preferred option for further development and incorporation into construction documents.

5. Electric Vehicle Charging Stations
Options for electric vehicle charging station installation will be compiled and presented. Options will include prospective vendor choices and features, costs, and infrastructure upgrades necessary to accommodate the additional electrical service loads. Options will be presented in a way that facilitates decisions for incorporating into the construction document package.

Upon concurrence from the City, Walker will prepare construction documents for the EVCS installation including parking layouts, required signage, and electrical engineering necessary to obtain a building permit. Walker will prepare 60% and 100% construction documents, including plans, specifications, and our engineer’ s opinion of probable cost for review by the city.

Walker will also present a matrix of options that could serve as potential state and federal grant opportunities to provide all or partial project funding. This includes a detailed review of each grant program, the likelihood of success, and an application response plan. Walker can provide grant writing services to lead the response to the grant solicitations as an additional service and has been successful in writing grant applications and receiving funding for California agencies from state and federal sources, including electrification infrastructure and has expertise in the landscape of grants available for potential funding.

6. Parking Access and Revenue Control System
Data Collection and Report Preparation
Walker will meet with the City to discuss and collect documentation regarding the current PARCS system and the requirements for a new PARCS system, including an occupancy counting system with a remote count sign and a traffic control sign.

This meeting will include an on site assessment and further data gathering of the garage operations and the associated PARCS equipment. This visit will require the availability of City and/ or parking operator personnel to interview in person to collect information.

Walker will collect additional information from the City or the current PARCS vendor if necessary.

Walker will analyze all information collected in the Data Collection process, applying our knowledge of current best practices for PARCS systems that are appropriate for the City’s garage. This task will also include reaching out C-047-2022 191
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS 32
Scope of Services, continued
to potentially qualified new PARCS vendors to understand and evaluate their options.

Walker will prepare a Draft Report on the existing system as well as options for state of the art new systems, including gateless systems and mobile payment Apps. The Draft Report will review at least three major systems, based on best practices, including hardware and software components, as well as the revenue collection and administration system. The Report will also evaluate future trends in Parking Management, Revenue Control systems, Payment Systems, and Equipment technologies to provide an assessment of best practices and how they could apply for the City’s new system. After review and comment by the City, Walker will prepare a Final Report version. The Reports will follow the outline prescribed in the RFP.

Contract Specification and Procurement Document
Following approval of Walker’ s recommendations, Walker will prepare a Contract Specification and Procurement Document for a Best Value Procurement option for system procurement, installation, integration, testing, and acceptance of the new PARCS system including the occupancy counting system with a remote count sign and a traffic control sign. The Procurement Document will be written to comply with Construction Standards Institute CSI) outlines and format. It will include at minimum Functional Requirements, Performance Requirements, Integration Requirements, Testing, Validation and Acceptance Requirements, and other details for successful bidding and procurement of a new PARCS system.

A draft version of the Contract Specification and Procurement Document will be provided for City review, and a final version will be produced based on the City’s feedback.

7. Program Management and Project Delivery
Our project manager will be the primary contact with the city. The PM’ s responsibilities will include regular communication with city staff to ensure the consultant team is aware of decisions and direction on the project.

The PM is responsible for coordinating the work on all tasks, providing necessary resources to accomplish the work, maintaining the budget and schedule, and compiling and assembling documentation including contracts, meeting notes, the construction document package, permitting and bidding materials and construction administration records.

We anticipate that the project delivery method for the construction phase will be design bid build using a conventional public bidding process to select the general contractor. Walker will assist the city with the solicitation and review of bids and including the pre bid meeting, addenda and bid evaluation. During the construction phase, Walker will administer the construction contract, review contractor and supplier submittals, requests for information, change orders and testing agency reports.

Walker will make periodic visits to the project site to observe overall progress and quality of the work to support our review of the contractors’ applications for payment. Upon completion of the construction, Walker will conduct a punchlist review of the work to verify completion and conformance with the contract documents.

C-047-2022 192

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $ 187,230
TOTAL ( not to exceed) $ 187,230

TIMELINE
C-047-2022 193
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 35
Tasks Principal
Sr.

Consultant
or Sr. PM
Consultant
or PM
Engineer/
Architect
Designer/
Technician Analyst Subtotal COMMENTS/ ASSUMPTIONS
Hourly Rates $ 265 $ 255 $ 220 $ 190 $ 165 $ 180

1. Kick- Off Meeting $ 6,960 4 8 4 10 0 6 $ 6,960

1.1 Team Kick- Off 2 2 2 $ 1,330

1.2 Meeting Preparation 2 2 2 4 $ 2,070

1.3 Travel Time to/from SLT ( 8 hours round trip, 1 trip) 8 8 $ 3,560

2. Monthly Coordination Meetings $ 15, 740 8 36 0 12 0 12 $ 15,740

2.1 Meetings 4 4 4 4 $ 3,560

2.2 Meeting Preparation 4 8 8 8 $ 6,060

2.3 Travel Time to/from SLT ( 8 hours round trip, 3 of these meetings on- site with remainder by web conference) 24 $ 6,120

3. Parking Condition Assessment Report $ 29, 765 0 23 0 98 32 0 $ 29,765

3.1 Review Existing Plans/ Documentation 1 2 $ 635

3.2 Site visit including detailed quantification of conditions 8 16 $ 5,080

3.3 Prepare Condition Assessment Report 4 24 $ 5,580

3.4 Prepare Repair Drawings - CD 4 24 32 $ 10,860

3.5 Prepare Repair Specification Manual - CD 4 20 $ 4,820

3.6 Attend Pre- bid Meeting - CD 8 $ 1,520

3.7 Review Contractors Biddings - CD 2 4 $ 1,270
0 4. Evaluation of Circulation Pattern and Ingress/ Egress $ 13, 210 6 0 12 16 36 0 $ 13,210

4.1 Review Existing Information 2 2 2 $ 1,350

4.2 Site Visit and Data Collection 4 4 $ 1,420

4.3 Analyze Data 2 2 2 $ 1,350

4.4 Prepare Permitting Documents 2 8 8 32 $ 9,090

5. Not listed in RFP

6. Electric Vehicle Charging Stations $ 40, 160 8 0 56 52 96 0 $ 40,160

6.1 Review Existing Information 2 4 4 $ 2,170

6.2 Prepare EV Recommendations 2 16 16 16 $ 9,730

6.3 Coordination Meetings with the City 2 4 8 $ 2,930

6.4 Analyze EV Grant Funding Options
16 $ 3,520
Leading the grant response is an additional service not included here, estiamted between $ 12K and $ 20K per
grant depending on the grant source.

6.5 Prepare EV Permitting Documentation 2 16 24 80 $ 21,810

7. Parking Access and Revenue Control $ 34, 530 0 116 0 0 30 0 $ 34,530

7.1 Discovery process of current system and new system
requirements. Includes 1 on- site visit. 16 $ 4,080

7.2 Analyze collected discovery information and contact potential vendors as needed. 20 $ 5,100

7.3 Prepare Draft and Final Report on PARCS system,
including basic concept drawings. 40 8 $ 11,520

7.4 Prepare PARCS Contract Specification and Procurement Documents, including DD Drawings. 32 20 $ 11,460

7.5 Review/ revision work on above, based on City feedback. 8 2 $ 2,370

8. Program Management and Project Delivery $ 30, 365 8 75 0 48 0 0 $ 30,365

8.1 Project Management 4 35 16 0 $ 13,025

8.2 Construction Administration 4 24 24 $ 11,740

8.3 Round trip travel time for Construction Admin site visits ( 8 hours/ trip, 2 trips by PM and 1 by Engineer) 16 8 $ 5,600 TOTAL BUDGET $ 170, 730 34 258 72 236 194 18 $ 170, 730 Estimated Reimbursable Expenses - Billed at Below Cost + 15%$ 7,475 $ 6,500 Travel, Lodging & Meals - 10 site trips included $ 5,000 $ 5,000 Laboratory material testing $ 1,500 $ 1,500
178, 205 $ 258 $ 236 $ 194 $ 18 $ 177, 230
Total
Proposed
Budget
Walker Consultants
Leading the grant response is an additional, optional service not included in the pricing at left, to be provided upon request from the City on an hourly basis not to exceed $ 10,000 in total.

5. 6.

7. 7
7 7
6 6
6 6
6 5
5 5
5 5
C-047-2022 194
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
ID Task Name
1 Notice to Proceed
2 Project Management
3 Preparation & Administration
4 Assemble Team
5 Contracts & Insurance Certs
6 Baseline Workplan & Budget
7 Coordination Mtgs. w/ City
8 Kick- Off Meeting
9 Project Status Mtgs w/ City
20 Condition Assessment
21 Compile & Review Background Material
22 Develop Repair Recommendations
23 Facility Survey & Mat' l Testing
24 Develop Repair Item List
25 Material Lab Testing
26 Repair Strategies & Logistics
27 Estimate Probable Costs
28 Prepare Preliminary Repair Recommendations
29 Review Recommendations w/ City
30 Vehicle Circulation Studies
31 Review Issues & Goals
32 Prepare Circulation Options
33 Perform Queuing and Congestion Studies
34 Prepare Option Summaries
35 Review Options w/ City
36 Parking Access & Revenue Controls
37 Review Existing System & Issues
38 Prepare Options for New System
39 Evaluate Pros/ Cons & Costs
40 Prepare Summary Recommendation
41 Obtain City Concurrence w/ Recommenations
42 Electric Vehicle Charging Systems
43 Review Existing Electric Infrastructure
44 Perform EV Load Calcs.
45 Identify Req' d Infrastructure Upgrades
46 Prepare Recommended System Configuration
47 Prepare Funding Grant Recommendations
48 Review EV Recommendations w/ City
49 City Review & Approval
50 Staff & City Council Reviews
51 Final Recommendations Approval
52 Construction Document Preparation
53 Structure Restoration Documents
54 Parking Access & Revenue Control Equipment
55 Circulation and Parking Layouts
56 Electric Vehicle Chargins Systems
57 Architectural Work, Materials & Finishes
58 Plan Check & Bidding
59 Plan Review and Permitting
60 Const. Contractor Bidding
61 Construction Phase
62 OAC Jobsite Meetings
70 Project Complete
4/15
9/22
11/ 1
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2022 2023
Task
Split
Progress
Milestone
Summary
Project Summary
External Tasks
External Milestone
Deadline
Walker Consultants WORKPLAN AND SCHEDULE