South Lake Tahoe City Council
March 26, 2024

City Council
Cody Bass, Mayor
John Friedrich, Mayor Pro Tem
Cristi Creegan, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, March 26, 2024 at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live and via ZOOM at this link https://us06web.zoom.us/j/83312261065
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

Remote Participation: If you are joining the meeting via ZOOM and would like to make a comment, press the "raise a hand" button. If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is: 833 1226 1065 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak. Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that 1 precludes the use of remote public participation.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission and Student Advisory Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. 2 1. City Council Meeting Minutes

2. 2023-2024 Master Fee Schedule

3. Accessory Dwelling Unit Ordinance Amendment (Second Reading)

4. Ordinance Amending City Code Chapters 4.60 and 4.65 Regarding Public Nuisances Consisting of Abandoned Structures (Second Reading)
Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

Requested Action / Suggested Motions: Pass a Motion approving the March 12, 2024, Regular City Council meeting minutes.

Responsible Staff Member(s): Susan Blankenship, City Clerk Item 1- Executive Summary.pdf
03 12 2024 Meeting Minutes.pdf
Requested Action / Suggested Motions:

Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services.

Responsible Staff Member(s): Akemi Nishimura, Accountant I Item 2- Executive Summary.pdf
01-Staff Report - Master Fee Schedule
02-Resolution - Master Fee Schedule
03-Master Fee Schedule 23 24 (Exh. A to Reso.).pdf
04-Strengthening Financial Position Feb 2013.pdf
05-Master Fee Schedule 2023-2024 (Red-Lined).pdf
Requested Action / Suggested Motions: Pass an Ordinance amending South Lake Tahoe City Code Section 6.85.050, Accessory Dwelling Units.

CEQA Determination: This action is statutorily exempt from CEQA under section 15282(h) which exempts ordinances adopted per Section 65852.2 of the California Government Code.

Responsible Staff Member(s): Anna Kashuba, Senior Planner Item 3- Executive Summary.pdf
01 - Staff Report - ADU Ord Amendment.docx
02 - Ordinance.docx
03 - Ordinance (Redlined).pdf
04-Public Notice ADUs Ordinance.pdf
Requested Action / Suggested Motions: Pass an Ordinance amending South Lake Tahoe City Code Title 4, Chapters 4.60 (Nuisances consisting of abandoned or substantially damaged non dwelling structures) and 4.65 (Nuisances consisting of abandoned or substantially damaged dwelling structures) to include structures that are in a partial state of construction in the definition of abandoned building and to create consistency in remedying nuisances associated with non dwelling and dwelling structures.

Responsible Staff Member(s): Hilary Roverud, Assistant City Manager Item 4- Executive Summary.pdf
01-Staff Report
3 5. Ordinance Amending Chapter 4.185 of the South Lake Tahoe City Code (Shared Mobility Devices) to Modify Parking Restrictions (Second Reading)

6. Amendment No. 2 to Agreement with On Course Events for Live at Lakeview Summer Concert Series Increasing City Contribution to $20,000 for 2024

7. Lakeview Commons Recreation Concessionaire Agreement with Tahoe City Kayak & Paddleboards

8. Reimbursement Agreement with El Dorado County for Purchase of two Teal 2 Unmanned Aircraft 02-Ordinance
03-Public Notice Abandoned Structures Ordinance.pdf
Requested Action / Suggested Motions:

Pass an Ordinance amending Chapter 4.185 to the South Lake Tahoe City Code regarding regulation of shared mobility devices.

CEQA Determination: This action is exempt from review under CEQA Guidelines section 15301(c) (Existing facilities consisting of operation, repair, maintenance, permitting, or minor alteration of existing public facilities involving negligible or no expansion of existing or former use, including existing streets, bicycle and pedestrian trails, and similar facilities that do not create additional automobile lanes).

Responsible Staff Member(s): Dan Bardzell, Assistant City Attorney Item 5- Executive Summary.pdf
01 - Staff Report.docx
02 - Shared Mobility Device Ordinance (redline).pdf
03 - Shared Mobility Device Ordinance.pdf
04-Public Notice Shared Mobility Devices Ordinace.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute Amendment No. 2 to Agreement with On Course Events, appropriating additional $10,000 from General Fund Undesignated Excess Reserves, and increasing funding to $20,000 per year for 2024 to produce Live at Lakeview Summer Concert Series.

CEQA Determination: This action is categorically exempt from review under CEQA Guidelines section 15323 (Normal Operations of Facilities for Public Gatherings).

Responsible Staff Member(s): John Stark, Director of Parks & Recreation Item 6- Executive Summary.pdf
01-Staff Report - Amendment No. 2 with On Course Events.docx 02-Amendment No. 2 to Agreement with On Course Events.docx 03-Resolution-On Course Events.docx
04-C-136-2019 On Course Events Concessionaire Agreement.pdf 05-C-033-2023 Amendment No. 1 to Agreement with On Course Events 06-Sponsorship Request - City of SLT.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute an agreement with Tahoe City Kayak & Paddleboards to operate the Lakeview Commons recreation concession for a three-year term beginning May 1, 2024, with the option to extend the agreement for three one-year terms.

CEQA Determination: This action is categorically exempt under CEQA Guidelines 15301 (Existing Facilities).

Responsible Staff Member(s): John Stark, Director of Parks & Recreation Item 7- Executive Summary.pdf
01-Staff Report - Lakeview Commons Concessionaire Award.docx 02-Concessionaire Agreement with Tahoe City Kayak Paddleboard 03- RFP Lakeview Commons 2024.pdf
4 Vehicles (UAV) Using 2019 and 2021 Homeland Security Grant Funds

9. Law Enforcement Specialized Unit Grant – Domestic Violence Programs

10. Contract with Cadence Team, Inc. to Purchase Police Department Server Upgrade, Disaster Recovery Site, and Video Storage Solution
Requested Action / Suggested Motions:

Pass a Resolution authorizing and directing the Mayor to execute a funding reimbursement agreement with El Dorado County in the amount of $31,247.46 for the purchase of Qty 2 Teal 2 Unmanned Aircraft Vehicles (UAV) at the estimated cost of $31,132.63, appropriating funding in the FY 2023-2024 budget, authorizing purchase of the equipment from Teal Drones, LLC, and authorizing the City Manager to sign and submit all necessary documents for the completion of the grant scope.

Responsible Staff Member(s): Jay Manning, Battalion Chief, and Jim Drennan, Fire Chief Item 8- Executive Summary.pdf
01-Staff_Report_-_El_Dorado_County_Funding_Agreement.docx 02-Resolution - El Dorado County Teal 2 Funding.docx
03-El Dorado County Funding Agreement 2019 Funds (Exh. A to Reso).pdf 04-El Dorado County Funding Agreement 2021 Funds (Exh. B to Reso).pdf 05 - Teal 2 Quote
06-Teal 2 Spec Sheet
Requested Action / Suggested Motions:

Pass a Resolution ratifying grant application, authorizing and directing the Mayor to execute the grant agreement, and authorizing receipt of grant funds from the California Office of Emergency Services (CalOES) in support of the South Lake Tahoe Police Department and Live Violence Free through the Law Enforcement Specialized Unit Grant sub-award LE23 07 7994 for calendar year 2024 in an amount up to $203,142.

Responsible Staff Member(s): Jeff Roberson, Police Lieutenant Item 9- Executive Summary.pdf
01-Staff Report - Cal OES Grant Ratification.docx
02-Resolution-CalOES Live Violence Free Grant.docx
03-CalOES Performance Assessment 02-28-24.pdf
04-LE23 07 7994 - SUBAWARD.pdf
05-SLTPD-LVF Operational Agreement 2024.pdf
Requested Action / Suggested Motions:

Pass a Resolution authorizing and directing the City Manager to execute a purchase contract with Cadence Team, Inc. through CMAS cooperative purchasing agreement for the purchase of hardware and software for the Police Department to upgrade existing server infrastructure, establish disaster recovery Site, and enhance video storage solution of for a total amount not to exceed $230,940.24, and appropriating $230,941 from Proposition 172 Police Safety Sales Tax available fund balance.

Responsible Staff Member(s): Gabriel Raab, Network Systems Administrator, and Jeff Roberson, Police Lieutenant
Item 10- Executive Summary.pdf
01-Staff Report - Police Server Purchase.docx
5 11. Purchase Order with Holt of California for Grader Repair

12. Reapproval of City Salary Tables

13. Revisions to Compensation and Benefits Package for Unrepresented Employees to Replace Cash Distributions to Certain Employees with Cost of Living Increases, and to Update Paid Time Off, Public Safety Uniform pay, and Strike Team Response Policies 02-NIST backup policy.pdf
03-CJIS Security Policy.pdf
04- Signed-RIMS Collaborate MOU-SLTPD.pdf
05-CMAS HPE Aruba #3-20-70-3296D.pdf
06-Quote - DHCI for PD.pdf
07-Resolution-PD Server Upgrade and DR.docx
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the City Manager to execute a sole source Purchase Order with Holt of California for snow grader repair for an amount of $78,307.93.

Responsible Staff Member(s): Anush Nejad, Director of Public Works and Phil Harwood, Fleet Supervisor
Item 11- Executive Summary.pdf
01-Staff Report - Holt Repair Purchase Order.docx
02- Sole Source- signed.pdf
03 - Holt Repair Quote.pdf
Requested Action / Suggested Motions: Pass a Resolution reapproving City Salary Tables.

Responsible Staff Member(s): Ember Buckman, Human Resources Manager Item 12- Executive Summary.pdf
01-Staff Report Reapproval of City Salary Tables.docx
02-Resolution_Reapproval_City_Salary_Tables.docx
03 - UnRep-01.01.2019 Effective 12.29.2018 (Exh A to Reso).pdf 04 - PSC-01.01.2020 Effective 12.28.2019 (Exh B to Reso).pdf 05 - PSC-10.01.2021 Effective 09.18.2021 (Exh C to Reso).pdf 06 - PSC-10.01.2022 Effective 10.01.2022 (Exh D to Reso).pdf 07 - PSC-10.01.2023 Effective 09.30.2023 (Exh E to Reso).pdf 08 - PSC-11.25.2023 Effective 11.25.2023 (Exh F to Reso).pdf 09 - Local 39 Admin-01.01.2019 Effective 01.01.2019 (Exh G to Reso).pdf 10 - Local 39 Admin-01.01.2020 Effective 12.28.2019 (Exh H to Reso).pdf 11 - Local 39 Admin-10.01.2021 Effective 09.18.2021 (Exh I to Reso).pdf 12 - Local 39 Admin-10.01.2022 Effective 10.01.2022 (Exh J to Reso).pdf 13 - Local 39 Admin-10.01.2023 Effective 09.30.2023 (Exh K to Reso).pdf 14 - Fire-01.01.2021 Effective 12.26.2020 (Exh L to Reso).pdf 15 - Fire-10.01.2022 Effective 10.01.2022 (Exh M to Reso).pdf 16 - Fire-10.01.2023 Effective 09.30.2023 (Exh N to Reso).pdf 17 - PEA - 10.1.23 Effective 10.01.2023 (Exh O to Reso).pdf 18 - City Wide Salary Schedule 2019 Adopted 3-26-24 (EXH P to Reso).pdf 19 - City Wide Salary Schedule adopted by CC 12-03-19, Readopted 3-26-24 (Exh Q to Reso).pdf 20 - City Wide Salary Schedule adopted by CC 11-03-20, Readopted 3-26-24 (Exh R to Reso).pdf 21 - City Wide Salary Schedule adopted by CC 12-7-21, Readopted 3-26-24 (Exh S to Reso).pdf 22 - City Wide Salary Schedule adopted by CC 11-15-22, Readopted 3-26-24 (Exh T to Reso).pdf 23 - City Wide Salary Schedule adopted by CC 12-12-23, Readopted 3-26-24 (Exh U to Reso).pdf 24 - Salary Schedules approved between 2020 & 2023 (Exh V to Reso).pdf Requested Action / Suggested Motions: Pass a Resolution approving revisions to the compensation and benefits package for unrepresented employees, including the elected City Clerk.

Responsible Staff Member(s): Ember Buckman, Human Resources Manager Item 13- Executive Summary.pdf
01-Staff Report - Unrepresented Compensation Benefit Package.docx 6 14.

Pre-Zoning, General Plan Amendment, and Initiation of Proceedings for Cleanup Annexation Scenario

15. Purchase of Various Equipment for Snow Removal and Public Works/Parks Maintenance 02-Resolution - Unrepresented Compensation Benefit Package.docx 03 - Unrepresented Employee Group Compensation and Benefit Package 2023-2026 Revised 03- 11-2024 (EXH A to Reso).pdf
Regular-New Business
Requested Action / Suggested Motions:
1) Pass a Motion to hold first reading (by title only) of an Ordinance pre-zoning 90 parcels located within the City Sphere of Influence in El Dorado County for subsequent annexation of such properties and amending South Lake Tahoe City Code Title 6, Chapter 6.55, Article II (Plan Area Maps and Statements), and refer second reading and adoption to April 23, 2024; 2) Pass a Resolution adopting an amendment to the General Plan LU-1, Land Use Diagram; and 3) Pass a Resolution initiating proceedings for the annexation of such properties.

CEQA Determination: This action is categorically exempt under CEQA Guidelines section 15319 (Annexation of Existing Facilities and Lots for Exempt Facilities).

Responsible Staff Member(s): John Hitchcock, Planning Manager Item 14- Executive Summary.pdf
01-Staff Report - Clean Up Area Annexation.docx
02 - Annexation Map Cleanup Area.pdf
03 - Ownership by Property Owner Map.pdf
04 - TRPA PAS Land Use & Zoning Designations.pdf
05 - Pre-Zone Land Use Designations.pdf
06 - Chapter 6.55 Ordinance Redlined.docx
07-Annexation Ordinance First Reading.docx
08-Resolution - General Plan Amendment for Cleanup Annexation.docx 09-Resolution - Initiating Annexation Proceedings LAFCO.docx 10 - Proof of Mailing.pdf
11 - Tribune Public Notice.pdf
12 - Fiscal Impact Analysis Memo 10-16-23.pdf
13 - Plan For Service 12-15-23.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing the City Manager to purchase:
1) Two (2) John Deer Graders from Pape Machinery for $581,726.65 each; 2) One (1) Boom Truck from Altec, Inc. for $179,014.34; 3) One Brine Master from C&H Outdoor, LLC (Sno-Biz) for $33,286.81; 4) One (1) E32 Bobcat Excavator from Bobcat of Sacramento for $53,616.53; 5) One (1) Bobcat UW 56 Toolcat Utility Work Machine from Bobcat of Sacramento for $99,344.76 for Public Works and Parks Departments, all through Sourcewell Cooperative Agreements, per South Lake Tahoe City Code section 3.45.090 (Cooperative Purchasing).

Responsible Staff Member(s): Anush Nejad, Director of Public Works, Phil Harwood, Maintenance Manager, and John Stark, Director of Parks and Recreation Item 15- Executive Summary.pdf
01-Staff Report - Equipment Purchases.docx
02 - Grader Specs and Quote.pdf
03 - Boom Truck Specs and Quote.pdf
04 - Brine Master Specs and Quote.pdf
05 - E32 Excavator Specs and Quote.pdf
06 - UW 56 Utility Machine Specs and Quote.pdf
7 16. Ratification of Prohousing Incentive Grant Application to California Department of Housing and Community Development for the Bear's Den Rehabilitation and the Affordable Housing Project at 3900 and 3908 Lake Tahoe Boulevard

17. Agenda Planning Calendar
Requested Action / Suggested Motions:

Pass a Resolution ratifying the grant application and authorizing the City Manager to accept funds from the California Department of Housing and Community Development for Prohousing Incentive Program up to $120,000 for the Bear's Den rehabilitation and up to $500,000 for the affordable housing project at 3900 and 3908 Lake Tahoe Boulevard, for a total amount not to exceed $620,000.

CEQA Determination: This action is categorically exempt from review with respect to the affordable housing project at 3900 and 3908 Lake Tahoe Boulevard under CEQA Guidelines section 15332 (In-Fill Development Projects) and with respect to the Bear's Den Rehabilitation under CEQA Guidelines section 15301 (Existing Facilities).

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 16- Executive Summary.pdf
01-Staff Report - Prohousing Incentive Program.docx
02-Resolution - Prohousing Incentive Program.docx
03 - PIP Submitted Application.pdf
Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Susan Blankenship, City Clerk and Joe Irvin, City Manager Item 17- Executive Summary.pdf
APC - 03 21 2024.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday March 26, 2024, City Council meeting was posted and available for review on Thursday, March 21, 2024, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed March 21, 2024 \\sb\\ Susan Blankenship, Elected City Clerk 8 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:1
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council are asked to approve the Minutes of the March 12, 2024, meeting.

Requested Action / Suggested Motions: Pass a Motion approving the March 12, 2024, Regular City Council meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Attachments:
03 12 2024 Meeting Minutes.pdf
9 03 12 2024 CC Minutes
City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, March 12, 2024 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us

Call to Order/ Pledge of Allegiance
At 9:02 a.m. Mayor Pro Tem Friedrich called the meeting to order. Mayor Pro Tem Friedrich then led the pledge of allegiance to the flag.

Land Acknowledgement
Mayor Pro Tem Friedrich read the Washoe Tribe of Nevada and California Land Acknowledgement.

Roll Call
Present were Mayor Pro Tem Friedrich, and Councilmembers Creegan, Wallace, and Robbins.

Mayor Bass was absent. Note: Mayor Bass joined the meeting remotely for Agenda Item II only.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report
None.

Public Communications
Public Comment was heard from the following people:

1. Nicole Smith, South Lake Brewing- Minimum wage increase (oppose)

2. Stacey Ballard- Council participation in the “Disability Experience” activity

3. Jerry Bindel- Successful housing meeting yesterday

4. Amelia Richmond- Successful City Housing Solutions community meeting

5. Angie Reagan, Access Tahoe- Council participation in “Disability Experience” activity Written Public Comment was received from the following person:

1. Keith Wells- Residential Vacancy Tax (oppose)
City Commission Reports
None.

Presentations

1. Presentation - Basin Entry Fee
Action: Received and filed presentation from Chad Hayes.

Written Public Comments were received from the following people:

1. Keith Wells
10 03 12 2024 CC Minutes
Consent Agenda
Note: Item 8 was pulled from consent by Councilmember Robbins.

Action: Moved/Seconded: Creegan/Wallace
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed consent agenda.

2. City Council Meeting Minutes
Action: Passed Motion 2024-025 approving the February 27, 2024 City Council meeting minutes.

3. Grant Acceptance from Parasol for Fire Department Life Safety House Action: Passed Motion 2024-026 approving receipt of a $3,500 grant from the Parasol Foundation to assist in the purchase of a Fire Department Life Safety House for use at all elementary schools for fire safety education on an annual basis.

4. Fire Department 2023 Annual Report
Action: Received and filed.

5. Police Department 2023 Annual Report
Action: Received and filed.

6. Annual Report and Ordinance Renewal for Military Equipment Use (AB 481) Action: Passed Resolution 2024-033 accepting receipt of the “AB 481 2022 Annual Report” and approving renewal of Ordinance 2022-1163, “Adoption of ‘Military Equipment’ Use Policy” Including Updated Equipment List.

7. South Tahoe Public Utility District Water Conservation Rebate Program Action: Passed Motion 2024-0027 approving acceptance of a rebate from South Tahoe Public Utility District for efficiency upgrades at City park facilities.

8. General Plan Annual Progress Report, Housing Element Implementation Update, and Surplus Land Inventory for 2023
Action: Moved/Seconded: Robbins/Creegan
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Resolution 2024-027 accepting and filing the 2023 General Plan Annual Progress Report, including the Housing Element Implementation Update; and, 2) Passed Resolution 2024-028 accepting the Surplus Land Inventory.

Public Comment was heard from the following people:

1. Mike Phillips

2. John Messina

3. Stacey Ballard
11 03 12 2024 CC Minutes
Regular- Unfinished Business

9. US 50/89 Road Safety Audit
Action: Moved/Seconded: Wallace/Friedrich
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Motion 2024-028 approving the US 50/89 Road Safety Audit Study.

The following people addressed the Council:

1. Josh Pilotouski, Caltrans District 3 Consultant

2. Fernando Rivera, Caltrans
Public Comment was heard from the following people:

1. Victoria Ortiz, Lake Tahoe Bicycle Coalition

2. Angie Reagan

3. Nick Speal
Regular- New Business

10. Rental Assistance Program
Action: Moved/Seconded: Robbins/Friedrich
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Resolution 2024-029 adopting the Rental Assistance Guidelines and approving $200,000 expenditure allocation in the Mid-Year Budget Review Process for implementation of a Rental Assistance Program.

Public Comment was received from the following people:

1. Mike Phillips

2. John Messina

3. Michelle Benedict

4. Stacey Ballard
Written Public Comment was received from the following person:

1. David Jinkens (two comments)
At this time, Mayor Bass joined the meeting via Zoom.

11. Fiscal Year 2023-2024 Mid-Year Budget Review, Amendments to the Allocated Permanent Position Listing, and Five-Year Financial Plan Update
Action: Moved/Seconded: Wallace/Robbins
Yes: Friedrich, Bass, Creegan, Wallace, Robbins
Action: Passed Resolution 2024-030 approving FY 2023-2024 Mid-Year Budget Adjustments, Amendments to the Allocated Permanent Positions Listing for changes made during Mid-Year and Corresponding Salary Tables. City Council provided direction for the City Manager to reengage in community polling for input on use of excess funds.

Public Comment was heard from the following people:

1. David Gregorich, Parks and Recreation Commission

2. Jerry Bindel, Parks and Recreation Commission, South Lake Tahoe Lodging Association At this time, Mayor Bass left the meeting.
12 03 12 2024 CC Minutes

12. Ski Run Business Improvement District Annual Report and Budget Note: Councilmember Robbins recused himself from participating on this item due to real property interest, and left the meeting.

Action: Moved/Seconded: Wallace/Creegan
Yes: Friedrich, Creegan, Wallace
Recused: (absent) Robbins

Absent: Bass
Action: Passed Resolution 2024-031. approving a letter of intent to levy an assessment to the Ski Run Business Improvement District members and setting a time and place of a future public hearing whereby members of the Ski Run Business Improvement District can provide written protests on the content of the Annual Report for the upcoming fiscal year.

At this time, Councilmember Robbins returned to the meeting.

13. Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan- 2024 Update Action: Moved/Seconded: Creegan/Wallace
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Resolution 2024-032 adopting the 2024 ADA Self Evaluation and Transition Plan Update.

Public comment was heard from the following people:

3. Stacey Ballard

4. Angie Reagan

5. Nick Speal

14. 2024 Road Rehabilitation Program Update
Action: Moved/Seconded: Creegan/Wallace
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Motion 2024-029 approving the 2024 Road Rehabilitation Program.

Public Comment was heard from the following people:

1. John Messina

2. Nick Speal, Lake Tahoe Bicycle Coalition

15. Ordinance Amending City Code Chapters 4.60 and 4.65 Regarding Public Nuisances Consisting of Abandoned Structures (First Reading)
Action: Moved/Seconded: Wallace/Robbins
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Motion 2024-030 to hold a first reading (by title only) of an Ordinance amending South Lake Tahoe City Code Title 4, Chapters 4.60 (Nuisances consisting of abandoned or substantially damaged non-dwelling structures) and 4.65 (Nuisances consisting of abandoned or substantially damaged dwelling structures) to include structures that are in a partial state of construction in the definition of abandoned building and to create consistency in remedying nuisances associated with non-dwelling and dwelling structures.
13 03 12 2024 CC Minutes

16. Rental Registry Ordinance (First Reading)
Action: Moved/Seconded: Robbins/Friedrich
Yes: Friedrich, Robbins
No: Creegan, Wallace

Absent: Bass
Action: Failed Motion 2024-031 to hold a first reading (by title only) of an ordinance amending the South Lake Tahoe City Code by adding Title 6, Chapter 6.28(Rental Registry), and refer second reading and adoption to the March 26, 2024, meeting.

Action: Moved/Seconded: Robbins/Friedrich
Yes: Friedrich, Robbins
No: Creegan, Wallace

Absent: Bass
Action: Failed Motion 2024-032 to place this item on a future agenda.

Public Comment was heard from the following people:

1. John Messina

2. Mike Phillips

3. Michelle Benedict

4. Missing some

5. Amelia Richmond

6. Nick Speal

7. Natalie Yanish, South Tahoe Association of Realtors
Written Public Comment was heard from the following person:

1. Michelle Benedict

17. Ordinance Amending City Code Section 6.85.050 (Accessory Dwelling Units (First Reading) Action: Moved/Seconded:

Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Motion 2024-033 to hold a first reading (by title only) of amendments to South Lake Tahoe City Code Section 6.85.050, Accessory Dwelling Units, and refer second reading and adoption to the March 26,2024 meeting; and, providing direction to the City Manager on the condominiumization of accessory dwelling units.

Public Comment was heard from the following people:

1. Seth Dallob

2. Ed Mosur

18. Preapproved Accessory Dwelling Unit Design Program
Action: Moved/Seconded: Wallace/Robbins
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action: Passed Motion 2024-034 directing staff to submit a Request for Proposal (RFP) for the assessment of properties and accessory dwelling unit designs, including three of the following: studio, one bedroom, two bedroom, and an above detached garage option, if feasible. The RFP will include pre-built modular unit options.

Public Comment was heard from the following people:

1. Seth Dallob
14 03 12 2024 CC Minutes

19. Ordinance Amending Chapter 4.185 of the South Lake Tahoe City Code (Shared Mobility Devices) to Modify Parking Restrictions (First Reading) Action: Moved/Seconded: Robbins/Creegan
Yes: Friedrich, Creegan, Wallace, Robbins

Absent: Bass
Action:Passed Motion 2024-035 to hold first reading (by title only) of an ordinance amending Chapter

4.185 to the South Lake Tahoe City Code regarding regulation of shared mobility devices and refer second reading and adoption to March 26, 2024. City Council provided direction to the Chief of Police to reach out to private property owners on integrating corral locations on private property.

Note: Staff distributed a PowerPoint slide.

Public Comment was heard from the following people:

1. Ed Mosur

2. John Messina
Agenda Planning Calendar

20. Agenda Planning Calendar
Action: Received and filed.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Manager Irvin

1. Will coordinate Councilmember participation in Ms. Ballard’s “Disability Experience” with Risk Manager Penado.

2. Thank you to City employees for working on the City Council agenda Councilmember Reports and Comments –
Councilmember Robbins

1. Attended City Housing Solutions community meeting.

2. Request to move Rental Registry Ordinance item to a future agenda (no second from Council) Mayor Pro Tem Friedrich

1. Attended City Housing Solutions community meeting.

2. Attended Tahoe Transportation District meeting.

Adjournment
At 4:28 p.m. Mayor Pro Tem Friedrich adjourned the meeting. _____________________ Date: _______________
Cody Bass, Mayor

Attest:
______________________
Susan Blankenship, City Clerk

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
15 03 12 2024 CC Minutes
16 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:2
Agenda Item: 2023-2024 Master Fee Schedule
Executive Summary: A public hearing was conducted at the February 27, 2024 meeting. The 2023- 2024 Master Fee Schedule incorporates CPI adjustments, reflects continuing efforts to promote full cost recovery for certain fees, incorporates market comparisons, and adds new fees adopted by City Council over the past year. The Master Fee Schedule seeks to balance the City's cost recovery goals, market conditions, and overall policy considerations.

Requested Action / Suggested Motions:

Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services.

Responsible Staff Member: Akemi Nishimura, Accountant I Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Master Fee Schedule
02-Resolution - Master Fee Schedule
03-Master Fee Schedule 23 24 (Exh. A to Reso.).pdf
04-Strengthening Financial Position Feb 2013.pdf
05-Master Fee Schedule 2023-2024 (Red-Lined).pdf
17 Council Agenda Report- March 26, 2024 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: 2023-2024 Master Fee Schedule
Location: Finance Department
Responsible Staff Member: Akemi Nishimura, Accountant I, (530) 542-6061; Olga Tikhomirova, Director of Finance, (530) 542-7431
Background:

User fees in California are required to conform to the California Constitution (including Proposition 26) and statutory requirements including Government Code Sections 66014 through 66018.5.

User fees imposed to provide specific services, to cover reasonable regulatory costs to issue licenses and permits, or for entrance to or use of city property are generally excluded from the definition of “tax” under Proposition 26. Section 1(e) of article XIIIC of the California Constitution describes these exceptions. One of these exceptions is regarding fees for the use of City property such as the campground. These fees are not limited to cost-recovery and the city can charge whatever the market will bear.

Issue and Discussion:

After a comprehensive user fee study in fiscal year 2014-2015 city staff continues to evaluate the fees and charges annually for appropriateness of the fee structure and the cost of the service provided. The comprehensive Financial Policies previously adopted by Council regarding user fees states:

The City provides certain services to its residents and businesses that are funded in whole or in part by fees that are intended to cover all or a portion of the cost of providing such services. To the extent User Fees do not cover the entire cost of providing such services, the General Fund subsidizes the additional expense. Careful examination of User Fees shall enhance the stability of the General Fund.
…fees shall be adjusted by no less than the amount of the annual change in the Consumer Price Index.

Staff’s last CPI update was adopted by the City Council on April 4, 2023. It is fiscally prudent at this time to consider an adjustment of the fees by the CPI change that has occurred since the previously adopted period.

Consistent with the City Council motion passed at the February 19th, 2019 meeting, staff is using the San Francisco-Oakland-Hayward Urban All Items index (formerly the San Francisco-OaklandSan Jose Urban All Items index). This index has been historically utilized to apply an increase to those fees that are not restricted by either local market forces or otherwise dictated by state or local laws and ordinances. The current rate of increase is 2.62%. Excluded from the change are fees that are bound by agreement or are limited by State or City Code. Further consideration for fee changes is as follows:
18 Council Agenda Report- March 26, 2024 Page 2 of 4
 Revenue derived from User Fees shall not exceed the cost of providing the overall service
 The method of collecting and assessing fees shall be as simple as possible  Fee levels shall be sensitive to the market for similar services  The cost recovery shall consider the community-wide benefit versus special benefit  The cost recovery shall consider the financial benefit to the service user  Consideration has been made for Proposition 26 requirements The Master Fee Schedule attached shows the existing fees as well as the proposed fees to be in effect upon adoption by the City Council, or as soon thereafter as practical. Also noted is the dollar amount of the change, which in most cases is minimal.

AREAS OF EXCEPTION TO THE PROPOSED 2.62% INCREASE AND OTHER CHANGES:

Recreation Services: Per recommendations noted in the 2015 City Wide Fee Study, Recreation Facility Rental fees are market based and the Recreation Program fees are based on the relation between community benefit and subsidy level (level of cost recovery). As such staff decided to reject CPI increase on some programs and accept it in other programs and rentals where fees were below market rate or cost recovery level. Where CPI increase was rejected, the program fees were compared to similar providers in the area such as Kahle Community Center, Carson Valley Swim Center, and Incline Village Parks and Recreation.

Staff accepted CPI increases for Facility and Building Rentals based on the market rates and the high demand combined. Staff also proposed adding Facility Rental Setup Fee at a flat rate to the Recreation section for any additional setup assistance requested by the renter. The fee was previously listed only in the Public Works section at the actual fully burdened cost rate which has now been changed to a flat rate. Late Payment Penalty Fee is added to all facility and park rentals. Lakeview Commons is removed from Private Rental while Bijou Community Park is added to Public Rental according to the current demand. Bijou Park Sport Court has been replaced by Skatepark and its rental fee was removed.

Staff proposed to increase the Swimming Lesson and Golf Course fees to make them comparable to surrounding areas. The increase is more than the CPI increase but still within the cost recovery as these fees have not been increased since 2020. Bijou Golf Course use in partnership with Boys and Girls Club is added free of charge to facilitate programs that benefit the community. In addition to Youth Basketball League fee adopted on January 4th, 2024, Youth Flag Football League fee is added to the schedule.

Staff proposed to eliminate the seasonal Campground fees and replace them with a year-round fee. Ice Arena fees are updated according to the rates that the private operator currently charges or intends to charge in 2024.

Development Services: Staff accepted CPI increases for Building and Housing fees. All the inspection fees under various categories are matched to one rate for the consistency. Some fee descriptions and units are also updated to simplify and streamline the fee schedule. Permits that are included in other permit fees such as Encroachment Permit, permits that are redundant such as Deferred Submittal or Revision, or permits no longer offered such as Expedited Plan Review are removed.

Staff proposed to establish Fire Sprinkler Fees and Inspections category to group all Residential Fire Inspection and Review fees. Fire Safety Plan Review - SFD is moved from the Fire Department section and renamed as Residential Fire Plan Review. The fee is also increased to 19 Council Agenda Report- March 26, 2024 Page 3 of 4
match the Building Plan Review fee. Well Deconstruction Fee is removed since this will be on a regular demolition permit.

Per Resolution 2023-065, Single-Family Allocation Acceptance fees were established under Planning in June 2023 and added to the current fee schedule. These fees are subject to the CPI increase and adjusted for 2024. Inclusionary Housing Requirement (Ordinance 2023-1180) adopted in November 2023 is added to complement the fee schedule.

Temporary arts and craft shows are now permitted as minor/major special events, therefore, the fee is removed. Historic Determination is also removed as it is now done by TRPA.

VHR - Non-Tourist Core, QVHR, and Hosted Rental fees are moved to the Police Department section to streamline the application/renewal processes and improve enforcement.

Staff proposed adding a fee for Letter of Public Convenience or Necessity (PCN). A PCN is required when the State of California requires a new business to obtain permission to sell alcohol from a local jurisdiction. In the past the City prepared these PCNs free of charge but the staff proposes to recover the staff time costs.

Public Works: Staff accepted all CPI increases for the current year except Transportation Permit, which are already comparable to Caltrans and El Dorado County. Staff proposed to change the rates for plan reviews and surveying from the fixed amount to an hourly rate to accommodate the various sizes and scope.

Staff proposed to increase Stop Work Fee twice as much as the Encroachment Permit Fee; when a contractor or other entity/individual does perform illegal work within the right-of-way, there is a considerable amount of additional staff time for removing the contractor, determining the noncompliant work done and removing such work, which is estimated double the cost.

Fees that are redundant such as Street Trench Permit and Investigation fees, or services no longer offered such as Time Extension and Use of Equipment are removed.

Fire Department: Staff accepted all CPI increases for the current year. Areas of exception are the fees for Day Care Facility 6+ and Fire Inspection/Re-Inspection, which are increased to be consistent with the rates currently used by the Building Department. Special Event Review/PermitPer Hour for Fire is consolidated with Fire Plan Review - Commercial, MFD, Special Event fee (as renamed). Special Fire Inspections is added at a rate consistent with the Building Department's fee. Fire Safety Plan Review - SFD is moved to the Building Department section. Tents Structure over 200 sq. ft. is removed as it falls under the Fire Inspection/Re-Inspection category.

Fire Investigation Report and Fire Incident Report are electronically provided through City Clerk's Office (Public Record Request) free of charge.

Police Department: Per Resolution 2023-074, a Parking Citation fine for Heavenly Valley No Parking/RPP Area is added. Per Resolution 2024-015, the Administrative Citations for violations of Article V (Vacation Home Rentals) are amended. Section 3.50.440 (A) VHR Maximum Occupancy is removed as that provision only applied in residential areas where VHRs are no longer permitted under Measure T. Staff proposed adding Administrative Fee and Administrative Hearing Fee for Administrative Citations to the fee schedule; these fees have been in place since the passage of Ordinance 1037 on March 20, 2012.

VHR - Non-Tourist Core, QVHR, and Hosted Rental fees are moved from Building to Police Department and listed along with VHR - Tourist Core fees. Vacation Home Rental Permit Master Report Fee is adjusted to make it consistent across all departments. 20 Council Agenda Report- March 26, 2024 Page 4 of 4
Per Ordinance 2024-1181 adopted on January 23, 2024, staff proposed adding Public Safety License Amendment Fee for the licensed Cannabis businesses that wish to facilitate on-site consumption.

Fees that are obsolete such as Civil Subpoena and Police Report Copy fees are removed. Special Event Review/Permit fees are consolidated with the Special Event Permit fees under the Development Services - Planning section.

Airport: Staff accepted all CPI increases for the current year except Offices, Fuel Flowage Fee, and Hangars. No increase is proposed for those fees as they are already comparable to fair market rates. In 2023, the rate difference between the aeronautical and non-aeronautical use of Hangar and Storage Unit Rental was removed; however, staff proposed to bring back the additional fee for the non-aeronautical use per FAA recommendation.

Staff proposed adding a Local Emergency Agency Training Ramp Use fee for non-airport emergency training. The fee is to accommodate the needs of first responders and other local emergency agencies; since the training use ultimately benefits the community, the fee is set at a lower rate compared to the regular daily and hourly use rates, and it can be shared among the local emergency agencies.

City Clerk: Staff accepted all CPI increases for the current year except the Notary Service fee, which is determined by California Government Code Section 8211.

Finance: The passage of Measure B on June 5, 2012 precludes any CPI changes to the tax rate per $1,000 of gross receipts and sets the maximum annual tax of $20,000; therefore, no changes to the Business and Professions Tax Rates were proposed. Staff accepted CPI increases for Administrative fees and Business License reports. Vacation Home Rental Permit Master Report Fee is adjusted to make it consistent across all departments.

Financial Implications:

Fees that are less than full cost recovery will be required to be subsidized by other General Fund revenues.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications:

Implementation of the recommended fees for Fiscal Year 2023-2024 is consistent with the City’s adopted Financial Policies of cost recovery for City provided services where applicable. 21 Resolution 2024-XXX March 26, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
March 26, 2024
Adopting the Annual Master Schedule of Fees and Charges for City Services 2023-2024

BACKGROUND
A. User fees in California are required to conform to the California Constitution including Proposition 26 and statutory requirements including Government Code Sections 66014 through 66018.5. User fees imposed to provide specific services, to cover reasonable regulatory costs to issue licenses and permits, for entrance to or use of city property, and fines for violating the City Code are generally excluded from the definition of "tax" under Proposition 26. Section 1 (e) of article XIIIC of the California Constitution describes these exceptions.

B. Staff’s last CPI update was adopted by the City Council on April 4th, 2023. It is fiscally prudent at this time to adjust fees by the CPI change that has occurred since the previously adopted period.

C. The City of South Lake Tahoe has conducted an analysis of the costs of its services, and wishes to recover the costs of providing services, such that general revenues are not diverted from general services to subsidize services.

D. Pursuant to Government Code Sections 66016 and 66018, certain specific fees to be charged for services must be adopted by the City Council by Resolution after providing and holding a public hearing. The City Council held a duly noticed public hearing on February 27, 2024.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Adopts the new fee amounts according to the implementation dates as set forth in the applicable codes and all fees and charges as presented in the Master Fee Schedule attached hereto as Exhibit "A."
Adopted by the City of South Lake Tahoe City Council on March 26, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
22 Resolution 2024-XXX March 26, 2024 Page 2 of 2
________________________ Date: _________
Cody Bass, Mayor
Attest:
_______________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
23 City of South Lake Tahoe
Master Fee Schedule
Adopted March 26th, 2024
24 Master Schedule of Fees and Charges for City Services Table of Contents

RECREATION
RECREATION COMPLEX…………………………………………………………………………………………………………...1-2 GOLF COURSE…................................................................................................................................2 CAMPGROUD………………………………………………………………………………………………………………………….....3 BOAT RAMP………………………………………………………………………………………………………………………………..3 ICE ARENA…………………………………………………………………………………………………………………………………..3

DEVELOPMENT SERVICES & PUBLIC WORKS DEPARTMENTS
BUILDING……………………………………………………………………………………………………………………………………4 HOUSING…………………………………………………………………………………………………………………………………….4 PLANNING……………………………………………………………………………………………………………………………….4-5 PUBLIC WORKS- ENGINEERING…………………………………………………………………………………………………..6

POLICE AND FIRE DEPARTMENTS
FIRE..……………………………………………………………………………………………………………………………………….7-8 POLICE……………………………………………………………………………………………………………………………………8-11

INTERNAL SERVICES
AIRPORT………………………………………………………………………………………………………………………………......12 CITY CLERK………………………………………………………………………………………………………………………………..13 FINANCE….………………………………………………………………………………………………………………………………..13 25 Adopted Fee
3/26/2024

FACILITY RENTALS
Building Rental:

Gymnasium hourly $69
Meeting Rooms, Recreation Complex hourly $38
Kitchen, Recreation Complex hourly $32
Senior Center Large Multi-Purpose Room hourly $63
Senior Center, Conference Room hourly $45
Senior Center, Arts & Crafts Room hourly $45
Public Shower Adult/discount for senior, disabled, youth each $3/$2 Non-Profit Organizations 25% off base rate 25%
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation Complex No Charge No Charge
Facility Rental Setup Fee hourly $43
Group Rentals May Be Subject to $500 minimum or $1,500 maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Pool Rental (Per Hour):

Swimming Pool Hourly Rental Rate hourly $82
Lifeguard Hourly Rate (Rental) hourly actual cost at fully burdened rate + overhead
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Outdoor Park Facility Rentals:

Alcohol Use Permit, City Sanctioned Public/Private Outdoor Facilities each $64 Bijou Park, Kiwanis Picnic Shelter (4 Hours) hourly $169 Bijou Park, Rotary Picnic Shelter (4 Hours) hourly $169 Recreation Complex Group Picnic Areas (4 Hours) hourly $169 Gazebos and Picnic Areas beyond 4 hour minimum rental hourly $45 Mon-Thur $/hr $217
Fri & Sun $/hr $280
Sat $/hr $341
Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Public Special Event Park Rentals:

Lakeview Commons or Bijou Community Park Special Event Rental, Attendance up to 500 persons
day $1,066
Lakeview Commons or Bijou Community Park Special Event Rental, Attendance 501- 2,000 persons
day $1,332
Bijou Bike Park or Skate Park Rental day $248
Disc Golf Course Rental for Tournaments & Special Events (Bijou Park) day $261 Bijou Park Concession (absent lease agreement) day $292 Bijou Community Park Parking Lot Rental daily $103
Community Playfield Parking Lot Rental daily $103
Special Event Vendor Fee Not to Exceed $125 per event Not to Exceed $125 per event Non-Profit Organizations 25% Off Base Rate 25%
Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Facility Rental Setup Fee hourly $43
Group Rentals May Be Subject to $500 Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum Facility Day Use (Includes Pool, Weight Room, Gym, Ping Pong, Foosball, Traversing Wall):

Adult: 18-54 Year each $6
Youth: 18 Years and Under each $4
Senior 55 Years and Up or Permanent Disability each $5
Daily Day Rate for Medi-Cal, WIC , and Veteran Participants:

Adult: 18 and Over each $3
Youth: 18 Years and Under each $2
Recreation Complex
Fee Description Unit
Private Rental: Regan Beach West (Per Hour; 2-Hour Minimum)

Adopted Fee
3/26/2024
Facility Day Use (Includes Pool, Weight Room, Gym, Ping Pong, Foosball, Traversing Wall Cont.):

Multi-Use Passes:

Adult - 20 Use each $80
Adult - 90 Day each $160
Senior or Permanent Disability - 20 Use each $50
Senior or Permanent Disability - 90 Day each $120
Youth - 20 Use each $45
Youth - 90 Day each $95
Individual Annual Pass each $225
Family Annual Pass (up to 4 people) each $825
Administrative Fee for replacement of annual passes only each $10 Non-Profit Organizations 25% Off Base Rate 25%
Swimming Programs:

H2O Exercise: Adult 18-54 years each $7
H2O Exercise: Senior or Permanent Disability each $6
H2O Exercise: Adult 18-54 years - 10 Use Pass each $50
H2O Exercise: Senior or Perm Disability - 10 Use Pass each $40 H2O Exercise: Individual Annual Pass each $295
Swimming Lessons (Group) 8 Class Session each $49
Swimming Lessons (Group) 6 Class Session each $39
Swimming Lessons (Group) 4 Class Session each $29
Private Lessons (25 minutes) 1 Student each $33
Private Lessons (25 minutes) 2 Students each $44
Private Lessons (25 minutes) 3 Students each $55
Children 3 years and Under Are Free with a Paying Adult for Recreation Swim Only each $0 Master Swim Drop In each $10
Master Swim Session 10 Use Punch Card each $60
Non-Profit Organizations 25% Off Base Rate 25%
Youth and Teens:

Star Camp Care (pre- and post-camp child care, per hour) each $8 Youth Adventure Camps each Fee based on production costs Kid’s Summer Day Camp each $35
Kid’s Summer Day Camp (Weekly Fee) each $150
Kid’s Summer Day Camp Multi-Child Discount 10% off base fee 10% Youth Basketball League per season participant $50
Youth Flag Football League per season participant $85
Adopted Fee
3/26/2024
9 Hole each $20
Senior each $18
9 Hole Youth (14 and under, fee valid after 12 pm daily) each $11 9 Hole Family (1 adult & 1 youth (14 and under), after 12pm daily) each $24 Add 9 Holes each $13
Twilight each $17
Cart Rental each $5
Club Rental each $17
Passes:
20 Use each $280
10 Use each $155
10 Use Twilight (after 3 pm) each $130
10 Use Senior each $140
10 Use Family (1 Adult & 1 Youth (14 and under) after 12 pm daily) each $180 10 Use Youth (14 and under, valid after 12 pm daily) each $85 Individual Season Pass (no restrictions) each $450
Administrative Fee for replacement of annual passes only each $10 Bijou Golf Course use in partnership with Boys and Girls Club No Charge No Charge Golf Course
Fee Description Unit
Fee Description Unit
Recreation Complex (cont.)

Adopted Fee
3/26/2024
Campground Site Fee - No hook up, up to 6 people and 1 car (includes $10 infrastructure fee) per day $45
Standard Cabin (includes $10 infrastructure fee) per day $90 Reservation Fee (non-refundable) each $10
Cancellation Fee (Inside 30 days from arrival date) One night rental fee $50 Cancellation Fee (Outside 30 days of arrival date) each $10 Dump Fee (charged to campers not staying in our campground) each $15 Extra person each $6
Visitor Day Use each $5
Pets each $2
Extra Vehicle (no holding tanks) each $6
Motorcycles and Electric Scooters each $3
Late Checkout Fees per site $10
Adopted Fee
3/26/2024
Day Use per day $17
Annual Pass each $138
Adopted Fee
3/26/2024
ICE ARENA:

Learn to Play n/a Free
Morning School Skate n/a Free
School Skate Week (PE program) n/a Free
Military Discount (Served In combat area) n/a Free
Wounded Warriors (military event) n/a Free
Charity Events (i.e. St. Baldrick's), fees subject to review n/a Ice free all day Ice Sheet Rental See schedule for rates by time per hour $491 Party Room Full (hourly - 1 hour minimum) per hour $125 SKATING PROGRAMS:

Public Skate: Adult 18-54 years - varies per person $20 Public Skate: Youth (between 5-18 years) - varies per person $20 Public Skate: Child 5 & under - varies per person $10
Public Skate: Senior 55 & up - resident per person $7
Public Skate: Senior 55 & up - varies per person $7
Blue Card (available to frequent users/members) each n/a Skate Rental each n/a
Free Style - Drop - In each $15
Hockey - Drop - In per person $20
Hockey League: Adult 18-54 years, 10 games each $250
Hockey League: Single Game each $25
Hockey League: Youth each $113
SKATING LESSONS:

Skate/Hockey School: per lesson per lesson $20
Private Skate lessons (1 student, 2 student, 3 or more) per lesson Varies by instructor City Sponsored Ice Programs:

Partnerships with City recreation programs fee determined by program type and need
Fee determined by program type and
need
Facility Rentals (various use agreements):

Year Round Rentals for Rec Programs/Rec Center typically billed monthly Refer to contract Refer to contract **The listed Ice Arena Fees represent the maximum allowable charges.

Ice Arena**
Fee Description Unit
*The Division of Boating and Waterways currently limits these fees to $17 for Day Use and $138 for an Annual Pass.

Fee Description Unit
Boat Ramp*
Campground
Fee Description Unit

Adopted Fee
3/26/2024
Building Permit & Inspection:

Building Permit Fee (25% plan review deposit due with application) Valuation shall be determined at the discretion of the Building Official utilizing the most current square foot valuation based on the proposed use and type of construction as published by the International Code Council or construction contract value submitted by the applicant
% of valuation 2% of valuation - $257 minimum
Administrative Processing per hour/ 1 hr min. $125
Active Building Permit Extension each $187
Building Plan Review Extension each $187
Building Plan Review per hour / 1 hr min. $125
Stop Work Notice of Violation each $418
Stop Work/Red Tag Permit Fee each 2x the Building Permit Fee Special Building Inspections
per hour / 1 hr. min. regular working
hours
per hour / 3 hr. min. outside of
regular working hours
$173
Building Inspection/Reinspection Fee each $173
Document Printing & Copying per page $0.10
Permit Technology Fee each permit $12
Illegal Unit Review each $1,081
Admin Fee for Cost of Collection on Liens, Nuisance, etc. % of collection costs % of collection costs Temporary Certificate of Occupancy Application each $173 Fire Sprinkler Fees and Inspections:

Residential Suppression Sys 1-50 hds per inspection $242 Residential Suppression Sys 50+ hds per inspection $590 Residential Fire Plan Review hourly $125
General Plan/Community Plan/Area Plan Maint. Fee each $1.12 per $1,000 valuation Vacation Home Rental Fees:

Vacation Home Rental Permit Inspection Fee each $173
Vacation Home Rental Permit Re-Inspection Fee each $102 Adopted Fee
3/26/2024
Loan Subordination Fee each $2,111
Multi-Family Dwelling Inspection Fee each unit $102
Single Room Occupancy Inspection Fee each unit $102
Reinspection Service per hour / 1 hr. min. $173
Substandard Condition Inspection each $641
Adopted Fee
3/26/2024
Allocations:

Deposit - Building Permit per application $1,000
Residential Permit Processing per living unit $766
Single-Family Allocation Acceptance per allocation
Under 2,000 sq. ft. $0
2,001-2,500 sq. ft. $2,052
2,501-3,000 sq. ft. $5,131
3,001-5,000 sq. ft. $10,262
>/=5,001 sq. ft. $15,393
Inclusionary Housing Requirement each nonexempt unit
Under 2,000 sq. ft. exempt
2,001-2,500 sq. ft. $5.29/Sq. Ft.
2,501-3,000 sq. ft. $5.84/Sq. Ft.
3,001-5,000 sq. ft. $16.77/Sq. Ft.
>/=5,001 sq. ft. $17.65/Sq. Ft.

Development Services - Building
Fee Description Unit
Fee Description Unit
Development Services - Housing
Development Services - Planning
Fee Description Unit

Adopted Fee
3/26/2024
General Permits:

Major General Planning Application (variance, special use permit, major design review, wireless communications facilities, small wireless communications facilities) application $3,144 Minor General Planning Application (minor variance, minor design review, eligible facilities request) application $995
Permit Revision and/or Permit Extension each $586
Categorical Exemption each $80
Negative Declaration Review each $4,311
Negative Declaration Preparation each $7,805
EIR/EIS each Cost of consultant + 25%
Other Permits:

Fence Permits each $284
Home Occupation Permit each $143
Minor Sign Review and Approval each $157
Major Sign Review and Approval each $391
Sign Application Revision each $157
Locally Unique Sign Application each $3,144
Minor Special Event Permit each $226
Major Special Event Permit each $448
Non-Profit Producer and Free to the Public - Special Event each $0 Temporary Use Permit each $673
Certificate of Compliance (Subdivision Map Act) each $867 Tentative Subdivision Map each $5,714
Condominiumization of Existing Residential Dev. each $5,876 Cannabis Use Permit:

Cannabis Use Permit each $5,681
Cost Recovery Deposit Amounts for Cannabis Use Permit and Development Agreement
a) Retailer / Cultivator / Testing Lab/ Manufacturing/ Distribution each $23,463 b) Microbusiness each $24,700
Annual Inspection Fee each $2,051
Re-Inspection Fee each $873
Other Services:

Zoning Letter each $247
Document Copying page $0.10
Planning Review of Building Permits per hour/1 hr. min. $125 Admin Fee for Cost of Collection on Liens, Nuisance, etc. % of collection costs 25% Public Notice Label Preparation each $229
Letter of Public Convenience or Necessity each $448
Planning Documents:

General Plan Amendment each Fully burdened hourly staff cost and/or cost of consultant-$8,855 deposit
Community Plan Amendment/Area Plan/Plan Area Statement each Fully burdened hourly staff cost and/or cost of consultant-$8,855 deposit
Annexation:

Annexation each Fully burdened hourly staff cost
Mobile Vending:

Location Permit each $586
New Vendor Permit each $177
Renewal Permit each $88
Publicly Visible Art On Private Property:

Public Murals each $0
Non-mural Publicly Visible Art each $257
Development Services - Planning (cont.)
Fee Description Unit

Adopted Fee
3/26/2024
Street/Property Abandonment each $3,201
Single-Family Residential Public Works plan review fee per hour $125 Multi-Family Residential Public Works plan review fee (6 units or less) per hour $125 Large Multi-Family Residential Public Works plan review fee (7 or more units) each $1,671 Commercial Development/Redevelopment Public Works plan review fee (less than 1 acre site) each $521
Commercial Development/Redevelopment Public Works plan review fee (greater than 1 acre site) each $1,671
GIS Fee (special requests for information/maps) each $339 Traffic Control Permit each $418
Grading Fee < 3 cubic Yards (no fee) project $0
Grading Fee 3 - 7 Cubic Yards project $553
Grading Fee 8 - 350 Cubic Yards project $935
Grading Fee 350+ Cubic Yards project $2,411
Parcel Merger/Lot Line Adjustment/Parcel Maps
(does not include county fees paid directly to El Dorado County) per hour $125 Final Subdivision Map
(does not include county fees paid directly to El Dorado County) per hour $125 Tentative Subdivision Map
(does not include county fees paid directly to El Dorado County) per hour $125 Obstruction Permit each $300
Encroachment (Street Cut) Permit/Minor each $748
Encroachment (Street Cut) Permit/Major; base + 1.5% of Construction value >$20,000 each $748
Transportation Yearly Permit each $148
Transportation Single Permit each $105
Road Closure, One Day day $466
Monitoring Well Permit; price for each well up to 3 wells/locations. Greater than 3 is half price each up to 3 $458
Monitoring Well Destruction, Each Well each $341
Stop Work Fee each $1,496
Storm water Inspection Fee: Commercial each $256
Storm water Inspection Fee: Commercial Reinspection each $128 Storm water Inspection Fee: Industrial each $319
Storm water Inspection Fee: Industrial Reinspection each $128 Easement Request/Review each $1,384
Reproduction Fee per 23x26 sheet file plans and record
maps
$4
Street Name Change; actual costs of City staff, equipment, and materials each Actual Unapproved Work (ROW)/Correction Fee/Inspections of Repairs to City Infrastructure; deposit plus actual time and materials of various city staff each $924 Special Event Review; includes Base fee then scalable by event size each $3,533 Facility Setup/Takedown Fee; actual costs of staff which may include overtime if event is after normal business hours per hour $43
Traffic Control Device Rental & Setup; minimum plus actual costs of equipment, labor and/or materials each $221
Condominiumization of Existing Residential Dev. each $1,677 Public Works
Fee Description Unit

Adopted Fee
3/26/2024
Emergency Medical Service:

Advanced/Basic Life Support, incident response hourly $520 + Medicare Mileage factor
Advanced/Basic Life Support - with standby to support air ambulance transport, incident response hourly $1,009/hr
Advanced/Basic Life Support - with engine standby for CPR, incident response hourly $1,009/hr County Fire Services:

Lake Valley Fire District Contract Per agreement (with CPI) Fallen Leaf Fire District Contract Per agreement (with CPI) Wild Land Fire Suppression Fee:

Support Vehicle hourly CA OES rate
Pumping Engine hourly CA OES rate
Ladder Truck hourly CA OES rate
Motor Vehicle Accident:

Level 1 Basic Response X hourly $1,132
Level 2 Extrication X hourly $1,716
Level 3 Multi Casualty X hourly $2,517
Hazardous Materials Clean-Up:

Level 1 Basic Response X hourly $753
Level 2 Full Alarm Response X hourly $2,517
Bomb Response/Bomb Squad:

Level 1 Full Alarm Response X hourly $1,132
Level 2 Full Alarm Engine Response plus TD Bomb Unit X hourly $2,517 Pipeline Breakage/Power Line Incidents:

Level 1 Single Engine X hourly $1,132
Level 2 Full Alarm Engine Response X hourly $2,517
Fire Hydrant Flow Test hourly $329
Witnessed Acceptance Test hourly $329
Fire Watch Service X Actual costs
hourly per engine $2,517
hourly per ladder truck $2,517
Emergency Assistance to Boats/Water Incidents: Includes boat responses, swift water and ice rescues, etc.

Level 1 Single Engine X incident $1,132
Rescue: Includes working with Search & Rescue for victim recovery, Rope Rescue, etc.

Level 1 in City X incident $800
Miscellaneous Fees:

False Alarm Responses 1st Offense X response $160
False Alarm Responses 2nd Offense X response $268
Open Burning and Recreational Fires inspection $267
Arson Investigation - Includes scene safety, investigation, source ID, Arson dog, equipment use, mobile detection and report X investigation At cost using fully
burdened rate
Fire Investigation Reports report $0
Fire Incident Report report $0
Copies page $0.10
Photographs See police fee See police fee
Video Tape Duplication See police fee See police fee
Fireworks/Pyrotechnical Display Permit permit $438
Fire Dance Permit Annual Fee permit $220
Per Event Inspection each $57
Defensible Space Inspections for AB38 (Real Estate Sale) per hour $31 Defensible Space Inspections for Homeowners (includes tree marking) per hour $31 Fire Department
Fee Description Recovery USA Unit
Structure Fire Suppression (includes scene safety, initial investigation, traffic control, patient contact, hazard control) X

Adopted Fee
3/26/2024
Miscellaneous Fees (cont.):

Special Fire Inspections
per hour / 1 hr. min. regular
working hours
per hour / 3 hr. min. outside of
regular working hours
$173
Fire Plan Review & Inspection Fees:

Auto Alarm/Ext System - 10 per inspection $242
Auto Alarm/Ext System - 100 per inspection $590
Suppression Sys-50 hds/Dry Chem sys per inspection $242 Suppression Sys-200 hds per inspection $590
Underground Main <2” per inspection $118
Underground Main >2” per inspection $242
Board 7 Care Facility 7-50 per inspection $135
Board 7 Care Facility 50+ per inspection $335
Day Care Facility 6+ per inspection $125
Fire Plan Review - Commercial, MFD, Special Event each $257 Basic Fire Inspection, <1k k sq. ft. each $94
Basic Fire Inspection, 1k - 4k sq. ft. each $131
Basic Fire Inspection, 4k - 9k sq. ft. each $157
Basic Fire Inspection, >9 k sq. ft. each $199
Child Care Inspection Occupancy Permit Non-Home each $106 Child Care Inspection Occupancy Permit Home each $106
Miscellaneous Fire Services each At Cost
Fire Inspection/Re-Inspection each $173
Operational Permit and Inspection CFC 105.6 each $248
Adopted Fee
3/26/2024
Special Business Regulation:

Other Permits - New each $463
Other Permits - Renewal each $230
Pedicab Permit - Owner/Operator New each $257
Pedicab Permit - Owner/Operator Renewal each $90
Pedicab Permit - Driver New each $152
Pedicab Permit - Driver Renewal each $60
Sidewalk Vending Permit - New each $161
Sidewalk Vending Permit - Renewal each $27
Other Police Functions:

Misdemeanor Booking per booking $43
Fingerprinting each $26
Live Scan Fingerprinting each $18
Local Criminal Clearance Letter each $10
Towed Vehicle Release each $161
Special Police Service each actual cost at fully burdened rate
DUI Incident Response - Police & Fire incident actual cost at fully burdened rate
Copy of Dispatch Event report $0.11
Restitution Rate each actual cost at fully burdened
rate
Govt. Code Controlled Activities actual cost at fully burdened rate
Other Special Activities hourly actual cost at fully burdened rate
Special Police Boat Service hourly actual cost at fully burdened rate
Equipment Reimbursement each Actual cost
Firearm(s) Release (by appointment only) weapon $43
Ski Run Blvd. Vehicle Control hourly actual cost at fully burdened rate
Tape Duplication - Audio tape $22
Tape Duplication - Video tape $22
Crime Scene/Police Photo Reproduction (CD photo) CD $22 Police Department
Fee Description Unit
Fire Department (cont.)
Fee Description Recovery USA Unit

Adopted Fee
3/26/2024
Taxicab Fees:

Taxicab Company Permit Annual $5
Taxicab Vehicle Permit Annual per vehicle $5
Taxicab Driver Permit Annual $27
Police False Alarm Response:
1st & 2nd False Alarm No charge
Excessive > 3 False Alarms alarm Per city code
Non Permitted False Alarm Per city code
Initial Permit Application - Resident, 3 year period permit $40 Renewal Permit - Resident, every 3 years permit $19
Initial Permit Application - Business, 1 year period permit $40 Renewal Permit - Business, every year permit $19
Vacation Home Rentals - Tourist Core:

Vacation Home Rental Permit - Late Fee On Renewal violation Counted as violation Vacation Home Rental Permit Master Report report $66
Vacation Home Rental Permit Label Report report $62 + cost of labels 4 or less occupants $200
5 to 8 occupants $350
9 to 12 occupants $650
13 or more occupants $850
Fractional $19.23 to $850
Vacation Home Rentals - Non-Tourist Core:

Vacation Home Rental Application fee each $535
4 or less occupants $250
5 to 8 occupants $500
9 to 12 occupants $1,000
13 or more occupants $1,325
Vacation Home Rental Permit Master Report report $66
Qualified Vacation Home Rentals:

Qualified Vacation Home Rental Application fee each $535 4 or less occupants $100
5 to 8 occupants $150
9 to 12 occupants $200
13 or more occupants $250
Hosted Rental Fees:

Hosted Rental Permit each $281
Hosted Rental Annual Renewal Fee each $281
Parking Program:

Parking Garage per 20 min/daily max $1.25/$25
Monthly Garage Pass April 1-Oct 31 each month $125
Winter Full Week Pass Nov 1-Mar 31 each month $175
6 Month Pass per 6 months $500
5 p.m. until 3 a.m. $.50 per 20 min/up to $5 $.50 per 20 min/up to $5 Holiday Rates (can include days before/after Holiday) Double Regular Rates $2.50/$50 Parking validations - 1 packet of 50 - 1 hr validations each packet of 50 $50 Electric Car Charging Electricity Fee each Rate as determined by STJPPA Electric Car Charging Overstay Fee each Rate as determined by STJPPA Parking - Bellamy/Transit Way per 20 min/2 hr max $1
Parking - Upper Ski Run (identified in map) per contract per contract Parking Citation - Kiosk Violations per violation $41
Cannabis:

Public Safety License Fee each $1,190 + $85 x's # of employees (fingerprint/background)
Public Safety License Renewal Fee each $1,190 + $85 x's # of employees (fingerprint/background)
Public Safety License Amendment Fee each $300
Public Safety Mitigation Fee Amounts:

Retailer each $13,750
Microbusiness with Retail each $21,250
Testing Lab/Manufacturer, Cultivator, Distributor, Microbusiness without Retail each $7,500 Delivery Component each $5,000
Police Department (cont.)
Fee Description Unit
Vacation Home Rental Permit - Annual Fee - Tourist Core Vacation Home Rental Permit - Annual Fee - Non-Tourist Area Qualified Vacation Home Rental Permit - Annual Fee

Adopted Fee
3/26/2024
Shared Mobility:

Shared Mobility Device Fee per device $81
Parking Citations:

City Code:

4.25.300 - Parking, Restricted Parking Occurrence $75

4.25.300 (C) - Heavenly Valley No Parking/RPP Area Occurrence $300

4.25.330 - No Stopping Zone Occurrence $75

4.25.360 - Time Limited Parking Zone Occurrence $55

4.25.370 - Parked in Excess of 72 Hours Occurrence $75

4.25.410 - Parked Wrong Side of Street Occurrence $25

4.25.440 - Designated Taxi Zone / Bus Stop Occurrence $75

4.25.590 - Parking Garage Payment Required Occurrence $75

4.25.600 - Parking Garage Parked within Parking Space Occurrence $55

4.25.620 - Use of Entrance and Exit Occurrence $75

4.25.740 - Paid Parking - No Ticket Occurrence $75

4.25.750 - Paid Parking Time Expired Occurrence $75

4.25.840 - Residential Parking / Permit Zone Occurrence $75

4.95.050 - Private Property - Restrictions Occurrence $200

7.05.420 - Area restricted-Snow Removal Occurrence $205 All other City Parking Codes Occurrence $75
California Vehicle Codes:
21113 - Parking on Public Grounds Occurrence $75
21113(a) - Unauthorized parking on public grounds Occurrence $75 21211(b) - Park in bike path Occurrence $75
21211a - Blocking designated bicycle path Occurrence $75 22500.1 - Parked In Fire Lane Occurrence $105
22500a - Park Within Intersection Occurrence $75
22500b - Park on Crosswalk Occurrence $75
22500d - Park Within 15ft Fire Station driveway Occurrence $105 22500e - Block Driveway Occurrence $75
22500f - Park on a Sidewalk Occurrence $75
22500g - Obstructing Traffic/HWY Construction Occurrence $105 22500h - Double Parking Occurrence $75
22500i - Park in Bus Loading Zone Occurrence $75
22507 (a) - Heavenly Valley No Parking/RPP Area Occurrence $300 22507.8(a) - Handicap Disabled Only Occurrence $455
22507.8(b) - Block Disabled Stall/Space Occurrence $455 22507.8c - Parked in Handicap Crosshatch Occurrence $455 22514 - Within 15ft of Fire Hydrant Occurrence $105
22515 - Unattended Running Vehicle Occurrence $75
22523(b) - Abandoned Vehicle Occurrence $250
4000a - Expired Registration Occurrence $75
5204(a) - No Tabs Occurrence $75
All other California Vehicle Codes Occurrence $75
Administrative Citations*
City Code:

2.30.060 (E) - Administrative Fee for Administrative Citations Occurrence $20

2.30.080 (A) - Administrative Hearing Fee for Administrative Citations Occurrence $100

3.35.040 - No Business License Occurrence $100

3.50.380 (B) - Unpermitted VHR - Owner/Agent Responsible First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (B ) - Vacation Home Rental (Parking Space Availability - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (C )- Vacation Home Rental (Commercial Activity Prohibited - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (D) - Vacation Home Rental (Compliance with SLTCC - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (E) - Vacation Home Rental (Posting of Permit - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (F) - Vacation Home Rental (Marketing/Advertising Requirements - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000
Police Department (cont.)
Fee Description Unit

Adopted Fee
3/26/2024
Administrative Citations (cont.)*
City Code:

3.50.440 (G) - Vacation Home Rental (Authorization to Inspect - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (H) - Vacation Home Rental (Outdoor Spas/Hot Tubs prohibited between 10 p.m.-8 a.m. - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (I) - Vacation Home Rental (Interior Signage - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (J) - Vacation Home Rental (Exterior Signage - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (K) - Vacation Home Rental (Parking Requirements - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (L) - Vacation Home Rental (Noise and Amplified Music Prohibited between 10 p.m. - 8 a.m. - Occupant and Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (M) - Vacation Home Rental (Emergency Lighting - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (N) - Vacation Home Rental (Lighting Design - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (O) - Vacation Home Rental (Parking of Commercial Vehicle - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (P) - Vacation Home Rental (Records Relating to VHR - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (Q) - Vacation Home Rental (Camping Prohibited - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.440 (R ) - Vacation Home Rental (Trash/Bear Boxes Required - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

3.50.450 (D) Vacation Home Rental (Operating without a Permit) (Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,500
$3,000
$5,000

4.150 - Refuse and Garbage Occurrence $150

4.35.020 - No Operator License - Mobile Vending Occurrence $100

4.40.020 - Nuisances Generally Occurrence $50

4.40.030 - Outdoor Display Occurrence $100

4.40.040 - Nuisances Generally - Noise Occurrence $100

4.45.040 - Abandoned Vehicle Occurrence $150

4.50.030 - Illegal Dumping Occurrence $1,000

4.50.050 - Unsuitable Trash Container - Commercial Occurrence $300

4.50.050 - Unsuitable Trash Container - Residential Occurrence $150

4.55 - Graffiti Occurrence $50

4.60 - Abandoned or Damaged Structure Occurrence $1,000

4.135.010 Police Service Occurrence $500

4.140.100 Private Patrols Occurrence $25

6.05 - Handbills Occurrence $100

6.10.160 - Exterior Lighting Occurrence $100

6.15 - Building Code Violation Occurrence $100

6.40.050 - Noncompliant Sign Occurrence $100

6.55.280 - No Home Occupation Permit Occurrence $100

7.05 - Sidewalk Snow Removal Occurrence $100

7.05.500 - Placing Snow in Right-of-Way Occurrence $100

7.05.560 - Sidewalk Snow Removal Occurrence $100
All Code Violations Not Listed Above or Specified in the Code Occurrence $250 *The fines for a second and any subsequent violation within a 12-month period for all violations with the exception of Vacation Home Rental violations will be double that of the previous fine assessed. The above penalties shall not supersede fines and penalties listed in the current City Code for specific violations.

Except for Vacation Home Rental violations, under no circumstances shall a penalty be greater than $1,000.

Police Department (cont.)
Fee Description Unit

Adopted Fee
3/26/2024
Offices square foot or agreement $2.30
Ground Lease Rate square foot or agreement $0.35
Gratuitous Transportation vehicle $60
Conference/Meeting Room hourly rental hour $32
Conference/Meeting Room daily rental day $317
Restaurant Facilities Per agreement Per agreement
Airport Terminal Lobby (upper/lower) hourly rental hour $63 Airport Terminal Lobby (upper/lower) daily rental day $382 Advertising Negotiated Negotiated
Advertising “Paper” Pick-Up Ads monthly $81
Rental Car Ground Lease Area Negotiated / Market Rate Conditions Negotiated / Market Rate Conditions Other Use of Terminal Negotiated Negotiated
Commercial Filming:

Small Scale Commercial Filming (less than 50 persons); waived if City promotion per day/winter $461 Small Scale Commercial Filming (less than 50 persons); waived if City promotion per day/summer $768 Large Scale Film Production (film crew larger than 50 persons) - Prep / Strike Location
per day $344
Large Scale Film Production (film crew larger than 50 persons) - Filming Days per day $5,721 Airport Escort Required on Filming Days per day $286
Movement Area Filming (Runway and/or Taxiway)* per day* $2,500* Large Scale Filming (more than 50 persons) Security Deposit Negotiated Based on Location Agreement Large Scale Film Production (film crew larger than 50 persons) - City Film Support for Permits, Police, Fire, etc. Per Hour Fully Burdened Rate of Employee Used Aviation Use of Airfield
GA Ramp Fee for A/C under 5,000 lbs day $10
GA Ramp Fee for A/C over 5,001 lbs "paid with landing fee" day $25 Monthly Tie Down Fee Flat Rate $77
Helicopter Takeoff Weight
3,001+ $50.00 flat rate
FixedWingTakeoffWeightPer1,000lbs.
5,501 - 19,000 $8
20,000 - 49,000 $10
50,000+ $12
Fuel Flowage Fee per gallon/per agmt $0.20
Building:

All Hangars (Box and Tee) per square foot $0.96
All Storage Units (Aeronautical Use) per square foot $0.96 All Storage Units (Non-Aeronautical Use) Aeronautical use fee plus 10% Aeronautical use fee plus 10% Other Fees:

Parking per space $103
Airport Parking Lot Rental 100 Spaces 1/2 Parking Lot $1,144/day Ground Transportation - Limousine; yearly per company $759 Gratuitous Transportation - Taxi Cab; yearly, negotiable vehicle $38 North GA or Terminal Ramp; hourly, 300 linear feet full width hourly $317 North GA or Terminal Ramp; day, 300 linear feet full width day $3,810 Taxiway A between H and J- North End; hourly hourly $317 Taxiway A between H and J- North End; daily day $3,810
Local Emergency Agency Training Ramp Use
(Non Airport Emergency) yearly $5,000
Airport Technician Fully burdened hourly rate Fully burdened hourly rate Dump Truck, Sander, Grader, Loader hourly $217
Carpet Cleaning; includes equipment use +actual costs of City staff hourly + actual Fully burdened hourly rate Airport Hangar Waitlist Fee each $250
Airport Lease Security Deposit (refundable deposit) each $750 Airport Key Card (refundable deposit) each $50
Lost/Stolen Key Card Replacement (non- refundable) each $50 Airport Hangar Key (refundable deposit) each $25
Lost/Stolen Hangar Key Card Replacement (non- refundable) each $25 **Local Emergency Agency Partners conducting training exercises to improve interagency airport emergency response is exempted from use fees.

Airport
Fee Description Unit
*Any filming conducted on runways or taxiways defined as the Movement Area by the Federal Aviation Administration will have a $2,500 per day additional fee on top of other rates.

Landing Fee
Landing Fee

Adopted Fee
3/26/2024
Appeals per appeal $371
Document Printing and Copying - .10 per page plus postage document page $0.10 City Council Chambers Use Application Fee per application $27 City Council Chambers Rental, M-F, 8-5 p.m. per hour $43 Video Meeting Electronic File Transfer, 1 per Drive Thumb Drive $5 Verbatim Transcript Service actual outsource cost hourly or actual outsource cost Notary Service per signature $15
Notary Service - Providing California Notary
Acknowledgement or Jurat Form per form $1
Agenda Mailing Service, .10 per page plus postage agenda .10 per page plus postage Filming Application Fee application $192
Public Property Use Fee (for filming only) use $749
Temporary Sign Deposit (yard signs) campaign $170
Adopted Fee
3/26/2024
Business and Professions Tax Rates:

Schedule A (per $1,000 gross receipts) per 1,000 gross receipts $1.07 Schedule B (per $1,000 gross receipts) per 1,000 gross receipts $1.62 Schedule C (per $1,000 gross receipts) per 1,000 gross receipts $2.14 Schedule D (per $1,000 gross receipts) per 1,000 gross receipts $2.69 Schedule E (per $1,000 gross receipts) per 1,000 gross receipts $3.22 Schedule N (non-profit 501(c)(3); veterans; etc.) n/a $0.00 Maximum Annual Amount of Tax (Measure B, June 2012) application $20,000.00 Administrative Fee - New license application (Including $12 Business License Technology Fee) application $83
Administrative Fee - New Business One Time 6 Month License Application application $41 Administrative Fee - Annual Renewal (Including Business License Technology Fee) application $65 AB1379 (amended SB1186; ADA info and access fee - State of CA mandated; effective 1/1/2018 through 12/31/2023) per business certificate $4 Business License Technology Fee; collected with admin fee business application $12 Business License Certificate - duplicate copy certificate $19 Lien Release Fee lien Passed on to Seller through Escrow Administrative Fee for Delinquent Refuse Collections lien $85 TOT and Business License Reports:

Delinquent Tax Analysis per project At cost using fully burdened hourly rate Motel Tax Master (name/address listing) per report $62
Individual TOT Report per motel/per year $18
Vacation Home Rental Master Report per report $66
Vacation Home Rental Label Report per report $62 + cost of labels Business License Master Report, Standard Format per report $62 Business License Master Report Requiring Specific Formatting Due to Information Request
per report $62 + fully burdened hourly rate
Business License Label Report per report $62 + cost of labels Miscellaneous Fees:

Returned Check (NSF) Processing per check $27
Geobase Information Service, Research per project At cost using fully burdened hourly rate Stop Payment Fee per check At cost using actual bank charge Fee Description Unit
City Clerk
Fee Description Unit
Finance

City of SLT Financial Policies – Strengthening Financial Position 1 Rev. February 2013 Financial Policies:

Strengthening Financial Position
To preserve General Fund revenues, the City will take proactive steps to strengthen its financial condition. The following policies shall guide those efforts.

A. Diversified Economy and Revenues

1. Preservation of Commercial and Industrial Development Opportunities
The City shall diversify its economic base by encouraging a broad range of private sector commercial and industrial employment.

While it is important to maintain an inventory of land zoned for residential use, the City shall carefully consider economic impacts before rezoning any commercial or industrial land to residential use.

The City Council shall be presented with an analysis of trend data comparing percentages of residential development to
commercial/industrial development.

2. Jobs/Housing Balance
The City shall promote an equal ratio of jobs to housing, and shall encourage the expansion of businesses that will provide opportunities for residents to work in the community.

3. Effect of Fees/Charges/Rates on Commercial and Industrial Development
In setting fees, charges, and/or rates on commercial and industrial development, the City shall evaluate the comparative fee structure of other neighboring jurisdictions. The City shall strive to implement fees, charges and/or rates that are competitive with other jurisdictions and that shall not have a negative impact on sales tax or other valuable sources of revenue.

B. Economic Incentives for Commercial and Industrial Development The City shall provide economic incentives for commercial and/or industrial development when such incentives shall lead to a positive economic return for the City in terms of jobs, workforce housing opportunities, enhanced revenues, a more diversified economic base, or enhanced transportation or other public services. Any economic incentive policies shall be attached as an Appendix to this document. 39 City of SLT Financial Policies – Strengthening Financial Position 2 Rev. February 2013 C. Intergovernmental Revenues

1. Grants
Grants from federal, state or private organizations are an appropriate and desirable means of enhancing available revenues. However, grant funding is rarely a long-term, stable economic base. Grant applications and subsequent grant awards shall be approved by the City Council. The City shall ensure that grant funding is appropriately leveraged to enhance City services as set forth in its Grant Funding and Compliance Policy. (See separate policy document).

2. State Shared Revenues
To protect against fluctuations in intergovernmental revenues, the City shall maintain 25 percent General Fund Committed fund balance as a reserve against unanticipated or uncontrollable reductions in state subventions.

D. User Fee Cost Recovery
The City provides certain services to its residents and businesses that are funded in whole or in part by fees that are intended to cover all or a portion of the cost of providing such services. To the extent User Fees do not cover the entire cost of providing such services; the General Fund subsidizes the additional expense. Careful examination of User Fees shall enhance the stability of the General Fund. The following policies shall be implemented to ensure that User Fees keep pace with changes in the cost-of-living as well as changes in methods or levels of service delivery.

1. General Principles
a. Revenues derived from User Fees shall not exceed the reasonable cost of providing the service.
b. Cost recovery goals shall be based on the total cost of delivering the service, including all direct costs, departmental
administration costs, and organization-wide support costs such as accounting, personnel, data processing, building and/or vehicle maintenance, and insurance.
40 City of SLT Financial Policies – Strengthening Financial Position 3 Rev. February 2013 c. The method of assessing and collecting fees shall be as simple as possible in order to reduce the administrative cost of collection. Although a high cost of recovery may be appropriate for specific services, if it is impractical or costly to charge the user, a lower level of cost recovery shall be appropriate. d. Fee levels shall be sensitive to the “market” for similar services, including the provision of services by private sector service or program providers. User Fees shall not be set so high that services shall not be used. Conversely, User Fees shall not be set so low that the City is stimulating a demand by artificially low prices. Specifically, the City shall carefully consider whether it is appropriate to provide services at a subsidized cost (or a cost that does not include all cost of services, such as room rental costs, building maintenance or personnel charges) if such services are available through the private sector.
e. Fee levels shall be sensitive to smaller, infrequent users of the service, for example, small businesses that may have less of an opportunity to recover the cost of User Fees through ordinary business income.
f. The level of cost recovery should consider the community-wide versus special benefit of the program or activity that is the subject of the User Fee. The use of general-purpose revenues shall be appropriate for community-wide services, while User Fees at some level shall be appropriate for services that are of special benefit to easily identified individuals or groups. (For example, it would be unusual to charge a User Fee for a community-wide event such as an Easter Egg Hunt, while it would be appropriate to charge a User Fee at some level for an adult recreational program with a limited number of participants.) g. The level of cost recovery shall consider the financial benefit to the service user, and whether the user is a service driver or a service recipient. In cases where there user benefits financially from the provision of the service, and the service would not be provided but for the expanded business or revenue
opportunities, the level of User Fee should more closely approximate 100% cost recovery. (For example, a developer receives financial benefit at the conclusion of the development review process, and the City would not provide the review of development applications but for the expanded business or revenue opportunity for the developer. While the community may be the actual service recipient of the review of development applications, the developer is the service driver.)
41 City of SLT Financial Policies – Strengthening Financial Position 4 Rev. February 2013

2. Factors Favoring High Levels of Cost Recovery. High cost recovery levels are especially appropriate in the following circumstances:
a. The service is similar to services provided through the private sector.
b. Other private or public sector alternatives could or do exist for the delivery of the service.
c. The demand for the service is high and cost of service is needed as a mechanism to help control demand.
d. The cost of service can be used as a mechanism for
encouraging compliance with the law. (For example, police response to false burglary alarm calls.)
e. The service is regulatory and voluntary compliance is not expected to be the primary method of detecting failure to meet regulatory requirements. (For example, building permit, plan checks and subdivision review services.)

3. Factors Favoring Low Levels of Cost Recovery. In addition to the general policy considerations noted above, low cost recovery levels are appropriate in the following circumstances:
a. The program or services falls within the range of general public services which are provided to the community to promote the general safety, health and well-being of the community, and there is no intended relationship between the amount paid and the benefit received. (For example, police and fire services, general access to park facilities.)
b. The service is not generally available through private sources and is necessary to promote the general safety, health and wellbeing of the community. (For example, teen after school programs.)
c. The service is generally non-recurring, delivered on a “peak demand” or emergency basis, cannot reasonably be planned for on an individual basis, and is not readily available from a private sector source. (For example, police and fire services in response to emergencies.)
d. Collecting fees would discourage compliance with regulatory requirements and adherence to regulatory requirements is not 42 City of SLT Financial Policies – Strengthening Financial Position 5 Rev. February 2013 readily identified by the City. (For example, home-based business licenses.)

4. Periodic Adjustment of User Fees. A comprehensive analysis of User Fees shall be made at least every three years. In the interim, if applicable, fees shall be adjusted by no less than the amount of the annual change in the Consumer Price Index. Fees may also be adjusted more frequently based on supplemental analysis whenever there has been significant change in the method, level or cost of service delivery. A schedule reporting the rate of all User Fees shall be included as an Appendix to the budget, and the City Council may direct adjustment in User Fees as part of the annual budget process.

5. Development Review Programs. Cost recovery for development review programs shall be very high, and in most cases the goal for cost recovery should be 100%. The City shall also impose clear performance standards to ensure that there is high value for services rendered. This cost recovery principle applies to the following types of development review programs:
a. Planning (planned development permits, tentative and parcel maps, rezonings, general plan amendments, variances, use permits, etc.)
b. Building and safety inspections (building permits, structural plan checks, fire inspections, etc.)
c. Engineering (public improvement plan checks, inspections, subdivision requirements, encroachments, etc.)
E. Enterprise Fund Rates
Each of the enterprise funds shall be operated in a manner to fully cover the total direct and indirect costs (including operations, capital outlay and debt service) for operating such functions so as to avoid General Fund subsidies for enterprise operations.

1. Rates shall be reviewed on an annual basis and shall be adjusted as appropriate and equitable.

2. Rates charged for enterprise activities shall be compared periodically against rates charged by other public agencies for purposes of benchmarking cost of service and operations. Private contracting opportunities shall be evaluated as appropriate as a means of reducing expenses, while remaining in compliance with the City’s Purchasing Policies.
43 City of SLT Financial Policies – Strengthening Financial Position 6 Rev. February 2013 F. Collections
The City shall implement a uniform collection program. The costs of this collection program shall be reviewed annually to ensure the total direct and indirect costs are fully covered. The costs shall be passed on to the delinquent customers as a penalty in the collection process.

The City’s options for collection are:
a. Property Liens. A lien shall be placed on the property should the owner fail to pay charges, penalties and interest charges.

Enforcement of liens shall be made in accordance with the applicable section of the City Code subject to delinquent payment, and may be initiated through a court ruling. Collections against property liens are typically done by issuing a warrant for enforcement or foreclosure proceeding in the case where a deed of trust has been secured by the City against the property, and may result in a sale pursuant to a writ of execution.
b. Special Assessments. A resolution must be presented to the City council to declare a special assessment on a delinquent customer’s real property. Upon passage and adoption a certified copy shall be recorded with the County Recorder’s office. The assessment shall be collected at the same time and in the same manner as ordinary municipal taxes. Special assessments are typically levied as a result of delinquent property assessments, non-payment of nuisance abatement costs or refuse fees. c. Withholding Entitlements. The City may withhold issuing any licenses, permits and other entitlements until payment for charges due, including penalties and interest is received. d. Collection Agency (other enforcement procedures). The City can take other actions allowed for enforcement of a civil judgment.

Collection agency fees shall be passed on to the customer through penalty and interest charges therefore avoiding gifting of public funds.
e. Closure of Business
The City Code allows for closure of a business for failure to comply with any provision of the Business Tax or Occupancy Tax chapters relating to the payment of monies due. Proper notice and due process shall be given to the business operator before closure.
44 Adopted Fee Proposed Fee
4/4/2023 2.62%

FACILITY RENTALS
Building Rental:

Gymnasium hourly $67 $2 $69
Meeting Rooms, Recreation Complex hourly $37 $1 $38
Kitchen, Recreation Complex hourly $31 $1 $32
Senior Center Large Multi-Purpose Room hourly $61 $2 $63 Senior Center, Conference Room hourly $44 $1 $45
Senior Center, Arts & Crafts Room hourly $44 $1 $45
Public Shower Adult/discount for senior, disabled, youth each $3/$2 $0 $3/$2 Non-Profit Organizations 25% off base rate 25% $0 25%
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation Complex No Charge No Charge n/a No Charge Facility Rental Setup Fee hourly n/a n/a $43
Group Rentals May Be Subject to $500 minimum or $1,500 maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum $0 $500 Minimum or $1,500 Maximum
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum $0 $15 Minimum or$50 Maximum Late Payment Penalty Fee 10% of total rental fee due n/a n/a 10% of total rental fee due
Pool Rental (Per Hour):

Swimming Pool Hourly Rental Rate hourly $80 $2 $82
Lifeguard Hourly Rate (Rental) hourly actual cost at fully burdened rate + overhead n/a
actual cost at fully
burdened rate +
overhead
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum $0 $15 Minimum or$50 Maximum Late Payment Penalty Fee 10% of total rental fee due n/a n/a 10% of total rental fee due
Outdoor Park Facility Rentals:

Alcohol Use Permit, City Sanctioned Public/Private Outdoor Facilities each $62 $2 $64 Bijou Park, Kiwanis Picnic Shelter (4 Hours) hourly $165 $4 $169 Bijou Park, Rotary Picnic Shelter (4 Hours) hourly $165 $4 $169 Recreation Complex Group Picnic Areas (4 Hours) hourly $165 $4 $169 Gazebos and Picnic Areas beyond 4 hour minimum rental hourly $44 $1 $45 Mon-Thur $/hr $211 $6 $217
Fri & Sun $/hr $273 $7 $280
Sat $/hr $332 $9 $341
Late Payment Penalty Fee 10% of total rental fee due n/a n/a 10% of total rental fee due
Public Special Event Park Rentals:

Lakeview Commons or Bijou Community Park Special Event Rental, Attendance up to 500 persons day $1,039 $27 $1,066
Lakeview Commons or Bijou Community Park Special Event Rental, Attendance 501- 2,000 persons day $1,298 $34 $1,332
Bijou Bike Park or Skate Park Rental day $242 $6 $248
Disc Golf Course Rental for Tournaments & Special Events (Bijou Park) day $254 $7 $261 Bijou Park Concession (absent lease agreement) day $285 $7 $292 Bijou Park Sport Court (Per Day) daily $254 $7 $261
Late Payment Penalty Fee 10% of total rental fee due
Bijou Community Park Parking Lot Rental daily $100 $3 $103 Community Playfield Parking Lot Rental daily $100 $3 $103 Special Event Vendor Fee Not to Exceed $125 per event Not to Exceed $125 per event $0 Not to Exceed $125 per event
Non-Profit Organizations 25% Off Base Rate 25% $0 25%
Late Payment Penalty Fee 10% of total rental fee due n/a n/a 10% of total rental fee due
Facility Rental Setup Fee hourly n/a n/a $43
Group Rentals May Be Subject to $500 Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 $0 $500 Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum $0 $15 Minimum or$50 Maximum Facility Day Use (Includes Pool, Weight Room, Gym, Ping Pong, Foosball, Traversing Wall):

Adult: 18-54 Year each $6 $0 $6
Youth: 18 Years and Under each $4 $0 $4
Senior 55 Years and Up or Permanent Disability each $5 $0 $5 Daily Day Rate for Medi-Cal, WIC , and Veteran Participants:

Adult: 18 and Over each $3 $0 $3
Youth: 18 Years and Under each $2 $0 $2
Multi-Use Passes:

Adult - 20 Use each $80 $0 $80
Adult - 90 Day each $160 $0 $160
Senior or Permanent Disability - 20 Use each $50 $0 $50 Senior or Permanent Disability - 90 Day each $120 $0 $120 Youth - 20 Use each $45 $0 $45
Youth - 90 Day each $95 $0 $95
Individual Annual Pass each $225 $0 $225
Family Annual Pass (up to 4 people) each $825 $0 $825
South Tahoe Recreation Passport each $22 $0 $22
Administrative Fee for replacement of annual passes only each $10 $0 $10 Non-Profit Organizations 25% Off Base Rate 25% $0 25%
Recreation Complex
Fee Description Unit
Private Rental: Regan Beach West and Lakeview Commons (Per Hour; 2-Hour Minimum)
$ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Swimming Programs:

H2O Exercise: Adult 18-54 years each $7 $0 $7
H2O Exercise: Senior or Permanent Disability each $6 $0 $6 H2O Exercise: Adult 18-54 years - 10 Use Pass each $50 $0 $50 H2O Exercise: Senior or Perm Disability - 10 Use Pass each $40 $0 $40 H2O Exercise: Individual Annual Pass each $295 $0 $295
Swimming Lessons (Group) 8 Class Session each $47 $2 $49 Swimming Lessons (Group) 6 Class Session each $37 $2 $39 Swimming Lessons (Group) 4 Class Session each n/a n/a $29 Private Lessons (25 minutes) 1 Student each $31 $2 $33
Private Lessons (25 minutes) 2 Students each $42 $2 $44 Private Lessons (25 minutes) 3 Students each $52 $3 $55 Children 3 years and Under Are Free with a Paying Adult for Recreation Swim Only each $0 $0 $0 Master Swim Drop In each $10 $0 $10
Master Swim Session (6 weeks) 10 Use Punch Card each $60 $0 $60 Non-Profit Organizations 25% Off Base Rate 25% $0 25%
Youth and Teens:

Star Camp Care (pre- and post-camp child care, per hour) each $8 $0 $8 Youth Adventure Camps each Fee based on production costs $0 Fee based on production costs
Kid’s Summer Day Camp each $35 $0 $35
Kid’s Summer Day Camp (Weekly Fee) each $150 $0 $150
Kid’s Summer Day Camp Multi-Child Discount 10% off base fee 10% $0 10% Youth Basketball League per season participant Adopted 1/4/2024 n/a $50 Youth Flag Football League per season participant n/a n/a $85 Adopted Fee Proposed Fee
4/4/2023 2.62%
9 Hole each $18 $2 $20
Senior each $16 $2 $18
9 Hole Youth (14 and under, fee valid after 12 pm daily) each $11 $0 $11 9 Hole Family (1 adult & 1 youth (14 and under), after 12pm daily) each $22 $2 $24 Add 9 Holes each $11 $2 $13
Twilight each $15 $2 $17
Cart Rental each $5 $0 $5
Club Rental each $15 $2 $17
Walker/Spectator each $5 $0 $5
Passes:
20 Use each $240 $40 $280
10 Use each $135 $20 $155
10 Use Twilight (after 3 pm) each $110 $20 $130
10 Use Senior each $120 $20 $140
10 Use Family (1 Adult & 1 Youth (14 and under) after 12 pm daily) each $160 $20 $180 10 Use Youth (14 and under, valid after 12 pm daily) each $85 $0 $85 Individual Season Pass (no restrictions) each $450 $0 $450 Administrative Fee for replacement of annual passes only each $10 $0 $10 Bijou Golf Course use in partnership with Boys and Girls Club No Charge n/a n/a No Charge Adopted Fee Proposed Fee
4/4/2023 2.62%
Spring/Fall - No hook up, up to 6 people and 1 car (includes $10 infrastructure fee) per day $41 $0 $41 Summer Campground Site Fee - No hook up, up to 6 people and 1 car (includes $10 infrastructure fee) per day $45 $0 $45
Spring/Fall Standard Cabin (includes $10 infrastructure fee) per day $90 $0 $90 Summer Standard Cabin (includes $10 infrastructure fee) per day $90 $0 $90 Reservation Fee (non-refundable) each $10 $0 $10
Cancellation Fee (Inside 30 days from arrival date) One night rental fee $50 $0 $50 Cancellation Fee (Outside 30 days of arrival date) each $10 $0 $10 Dump Fee (charged to campers not staying in our campground) each $15 $0 $15 Extra person each $6 $0 $6
Visitor Day Use each $5 $0 $5
Pets each $2 $0 $2
Extra Vehicle (no holding tanks) each $6 $0 $6
Motorcycles and Electric Scooters each $3 $0 $3
Late Checkout Fees per site $10 $0 $10
Adopted Fee Proposed Fee
4/4/2023 2.62%
Day Use per day $17 $0 $17
Annual Pass each $138 $0 $138
Fee Description Unit
Recreation Complex (cont.)
Boat Ramp*
Golf Course
Fee Description Unit
Campground
Fee Description Unit
Fee Description Unit
*The Division of Boating and Waterways currently limits these fees to $17 for Day Use and $138 for an Annual Pass. $ Change
$ Change
$ Change
$ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
ICE ARENA:

Learn to Play n/a Free $0 Free
Morning School Skate n/a Free $0 Free
School Skate Week (PE program) n/a Free $0 Free
Military Discount (Served In combat area) n/a Free $0 Free Wounded Warriors (military event) n/a Free $0 Free
Charity Events (i.e. St. Baldrick's), fees subject to review n/a Ice free all day $0 Ice free all day Ice Sheet Rental See schedule for rates by time per hour $491 $0 $491 Party Room Full (hourly - 1 hour minimum) per hour $88 $37 $125 SKATING PROGRAMS:

Public Skate: Adult 18-54 years - varies per person $22 ($2) $20 Public Skate: Youth (between 5-18 years) - varies per person $22 ($2) $20 Public Skate: Child 5 & under - varies per person $8 $2 $10 Public Skate: Senior 55 & up - resident per person $8 ($1) $7 Public Skate: Senior 55 & up - varies per person $22 ($15) $7 Blue Card (available to frequent users/members) each n/a n/a n/a Skate Rental each $4 n/a n/a
Free Style - Drop - In each $17 ($2) $15
Hockey - Drop - In per person $17 $3 $20
Hockey League: Adult 18-54 years, 10 games each $380 ($130) $250 Hockey League: Single Game each $33 ($8) $25
Hockey League: Youth each $113 $0 $113
SKATING LESSONS:

Skate/Hockey School: per lesson per lesson $16 $4 $20
Private Skate lessons (1 student, 2 student, 3 or more) per lesson Varies by instructor n/a Varies by instructor City Sponsored Ice Programs:

Partnerships with City recreation programs fee determined by program type and need
Fee determined by program type and
need n/a Fee determined by program type and need
Facility Rentals (various use agreements):

Year Round Rentals for Rec Programs/Rec Center typically billed monthly Refer to contract Refer to contract n/a Refer to contract **The listed Ice Arena Fees represent the maximum allowable charges.

Ice Arena**
Fee Description Unit $ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Encroachment Permit:

Encroachment Permit (each approach) includes overlays and replacements each $215 $6 $221 Encroachment Permit Existing each $215 $6 $221
Encroachment Permit Remove and Replace each $215 $6 $221 Building Permit & Inspection:

Building Permit Fee (25% plan review deposit due with application) Valuation shall be determined at the discretion of the Building Official utilizing the most current square foot valuation based on the proposed use and type of construction as published by the International Code Council or construction contract value submitted by the applicant
% of valuation 2% of valuation - $250 minimum $7 2% of valuation - $257 minimum
Administrative Processing per hour/ 1 hr min. $122 $3 $125 Deferred Submittal or Revision % of valuation 2% of valuation - $250 minimum $7 2% of valuation - $257 minimum
Active Building Permit Extension each $182 $5 $187
Building Plan Review Extension each $182 $5 $187
Building In House Plan Review Hourly Rate per hour / 1 hr min. $122 $3 $125 Expedited Plan Review per hour / 1 hr min. $242 $6 $248 Stop Work Notice of Violation each $407 $11 $418
Stop Work/Red Tag Permit Fee each 2x the Building Permit Fee $0 2x the Building Permit Fee
Special Building Inspections
per hour / 1 hr. min. regular working
hours
per hour / 3 hr. min. outside of
regular working hours
$169 $4 $173
Building Inspection/Reinspection Fee
each
per work, for which an inspection
was requested, is not ready for
inspection
$169 $4 $173
Document Printing & Copying per page $0.10 $0 $0.10
Permit Technology Fee each permit $12 $0 $12
Illegal Unit Review each $1,053 $28 $1,081
Admin Fee for Cost of Collection on Liens, Nuisance, etc. % of collection costs % of collection costs $0 % of collection costs Temporary Certificate of Occupancy Application each $169 $4 $173 Express/Over The Counter Permit each $250 $7 $257
Fire Sprinkler Fees and Inspections:

Residential Suppression Sys-50 hds/Dry Chem sys 1-50 hds per inspection $236 $6 $242 Residential Suppression Sys-200 hds 50+ hds per inspection $575 $15 $590 Fire Safety Plan Review - SFD Residential Fire Plan Review each hourly $119 $6 $125 Well Deconstruction (Electrical and Pluming Terminations) each $56 $1 $57 General Plan/Community Plan/Area Plan Maint. Fee each $1.09 per $1,000 valuation $0.03 $1.12 per $1,000 valuation
Vacation Home Rental Fees:

Vacation Home Rental Permit Inspection Fee each $164 $9 $173 Vacation Home Rental Permit Re-Inspection Fee each $99 $3 $102 Adopted Fee Proposed Fee
4/4/2023 2.62%
Loan Subordination Fee each $2,057 $54 $2,111
Multi-Family Dwelling Inspection Fee each unit $99 $3 $102 Single Room Occupancy Inspection Fee each unit $99 $3 $102 Reinspection Service per hour / 1 hr. min. $169 $4 $173 Substandard Condition Inspection each $625 $16 $641
Adopted Fee Proposed Fee
4/4/2023 2.62%
Allocations:

Deposit - Building Permit per application $1,000 $0 $1,000 Residential Permit Processing per living unit $746 $20 $766 Single-Family Allocation Acceptance per allocation Adopted 6/6/2023 Under 2,000 sq. ft. $0 $0 $0
2,001-2,500 sq. ft. $2,000 $52 $2,052
2,501-3,000 sq. ft. $5,000 $131 $5,131
3,001-5,000 sq. ft. $10,000 $262 $10,262
>/=5,001 sq. ft. $15,000 $393 $15,393
Inclusionary Housing Requirement each nonexempt unit Adopted 11/21/2023 Under 2,000 sq. ft. exempt $0 exempt
2,001-2,500 sq. ft. $5.29/Sq. Ft. $0 $5.29/Sq. Ft.
2,501-3,000 sq. ft. $5.84/Sq. Ft. $0 $5.84/Sq. Ft.
3,001-5,000 sq. ft. $16.77/Sq. Ft. $0 $16.77/Sq. Ft.
>/=5,001 sq. ft. $17.65/Sq. Ft. $0 $17.65/Sq. Ft.

Development Services - Building
Fee Description Unit
Fee Description Unit
Development Services - Housing
*Specific flat rate fees below are consolidated for consistency with minimum building permit fee $ Change
Development Services - Planning
Fee Description Unit
$ Change
$ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
General Permits:

Major General Planning Application (variance, special use permit, major design review, wireless communications facilities, small wireless communications facilities) application $3,064 $80 $3,144 Minor General Planning Application (minor variance, minor design review, eligible facilities request) application $970 $25 $995
Permit Revision and/or Permit Extension each $571 $15 $586 Categorical Exemption each $78 $2 $80
Negative Declaration Review each $4,201 $110 $4,311
Negative Declaration Preparation each $7,606 $199 $7,805 EIR/EIS each Cost of consultant + 25% $0 Cost of consultant + 25%
Other Permits:

Fence Permits each $277 $7 $284
Home Occupation Permit each $139 $4 $143
Minor Sign Review and Approval each $153 $4 $157
Major Sign Review and Approval each $381 $10 $391
Sign Application Revision each $153 $4 $157
Locally Unique Sign Application each $3,064 $80 $3,144
Minor Special Event Permit each $220 $6 $226
Major Special Event Permit each $437 $11 $448
Non-Profit Producer and Free to the Public - Special Event each $0 $0 $0 Temporary Use Permit each $656 $17 $673
Temporary Arts & Crafts Shows per show $673 $18 $691
Certificate of Compliance (Subdivision Map Act) each $845 $22 $867 Tentative Subdivision Map each $5,568 $146 $5,714
Condominiumization of Existing Residential Dev. each $5,726 $150 $5,876 Vacation Home Rentals:

Vacation Home Rental Application fee each $521 $14 $535 Vacation Home Rental Permit - Annual Fee 4 or less occupants $250 $0 $250 5 to 8 occupants $500 $0 $500
9 to 12 occupants $1,000 $0 $1,000
13 or more occupants $1,325 $0 $1,325
Vacation Home Rental Permit Master Report report $66 $0 $66 Qualified Vacation Home Rentals:

Qualified Vacation Home Rental Application fee each $521 $14 $535 Qualified Vacation Home Rental Permit - Annual Fee 4 or less occupants $100 $0 $100 5 to 8 occupants $150 $0 $150
9 to 12 occupants $200 $0 $200
13 or more occupants $250 $0 $250
Hosted Rental Fees:

Hosted Rental Permit each $274 $7 $281
Hosted Rental Annual Renewal Fee each $274 $7 $281
Cannabis Use Permit:

Cannabis Use Permit each $5,536 $145 $5,681
Cost Recovery Deposit Amounts for Cannabis Use Permit and Development Agreement
a) Retailer / Cultivator / Testing Lab/ Manufacturing/ Distribution each $22,864 $599 $23,463 b) Microbusiness each $24,069 $631 $24,700
Annual Inspection Fee each $1,999 $52 $2,051
Re-Inspection Fee each $851 $22 $873
Other Services:

Zoning Letter each $241 $6 $247
Document Copying page $0.10 $0 $0.10
Planning Review of Building Permits per hour/1 hr. min. $122 $3 $125 Admin Fee for Cost of Collection on Liens, Nuisance, etc. % of collection costs 25% $0 25% Historic Determination each $227 $6 $233
Public Notice Label Preparation each $223 $6 $229
Letter of Public Convenience or Necessity each n/a n/a $448 Planning Documents:

General Plan Amendment each Fully burdened hourly staff cost and/or cost of consultant-$8,855 deposit n/a
Fully burdened
hourly staff cost
and/or cost of
consultant-$8,855
deposit
Community Plan Amendment/Area Plan/Plan Area Statement each Fully burdened hourly staff cost and/or cost of consultant-$8,855 deposit n/a
Fully burdened
hourly staff cost
and/or cost of
consultant-$8,855
deposit
Annexation:

Annexation each Fully burdened hourly staff cost n/a Fully burdened hourly staff cost
Mobile Vending:

Location Permit each $571 $15 $586
New Vendor Permit each $172 $5 $177
Renewal Permit each $86 $2 $88
Publicly Visible Art On Private Property:

Public Murals each $0 $0 $0
Non-mural Publicly Visible Art each $250 $7 $257
Development Services - Planning (cont.)
Fee Description Unit $ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Street/Property Abandonment each $3,119 $82 $3,201
Single-Family Residential Public Works plan review fee each per hour $440 n/a $125 Multi-Family Residential Public Works plan review fee (6 units or less) each per hour $508 n/a $125 Large Multi-Family Residential Public Works plan review fee (7 or more units) each $1,628 $43 $1,671 Commercial Development/Redevelopment Public Works plan review fee (less than 1 acre site) each $508 $13 $521
Commercial Development/Redevelopment Public Works plan review fee (greater than 1 acre site) each $1,628 $43 $1,671
GIS Fee (special requests for information/maps) each $330 $9 $339 Traffic Control Permit each $407 $11 $418
Grading Fee < 3 cubic Yards (no fee) project $0 $0 $0
Grading Fee 3 - 7 Cubic Yards project $539 $14 $553
Grading Fee 8 - 350 Cubic Yards project $911 $24 $935
Grading Fee 350+ Cubic Yards project $2,349 $62 $2,411
Parcel Merger/Lot Line Adjustment/Parcel Maps
(does not include county fees paid directly to El Dorado County) each per hour $2,851 n/a $125 Final Subdivision Map
(does not include county fees paid directly to El Dorado County) each per hour $6,616 n/a $125 Tentative Subdivision Map
(does not include county fees paid directly to El Dorado County) each per hour $3,455 n/a $125 Obstruction Permit each $292 $8 $300
Street Trench Permit (Greater Than 250 Cubic Yards) each $1,441 $38 $1,479 Encroachment (Street Cut) Permit/Minor each $729 $19 $748 Encroachment (Street Cut) Permit/Major; base + 1.5% of Construction value >$20,000 each $729 $19 $748
Transportation Yearly Permit each $148 $0 $148
Transportation Single Permit each $105 $0 $105
Road Closure, One Day day $454 $12 $466
Road Closure, 2-30 days days $747 $20 $767
Monitoring Well Permit; price for each well up to 3 wells/locations. Greater than 3 is half price each up to 3 $446 $12 $458
Monitoring Well Destruction, Each Well each $332 $9 $341 Private Trench Crossings in Addition to the Encroachment Fee each $388 $10 $398 Stop Work Fee each $687 $809 $1,496
Investigation fees (grading work > 3 cubic yards without a City or other TRPA/Water Board Permit) each $625 $16 $641
Storm water Inspection Fee: Commercial each $249 $7 $256 Storm water Inspection Fee: Commercial Reinspection each $125 $3 $128 Storm water Inspection Fee: Industrial each $311 $8 $319 Storm water Inspection Fee: Industrial Reinspection each $125 $3 $128 Easement Request/Review each $1,349 $35 $1,384
Time Extension – Existing Permits each Equal to cost of the existing permit base fee
n/a
Equal to cost of the
existing permit base
fee
Special Agreement Review; actual costs on a time and material basis using staff hourly rates against a deposit based on scope estimation project Actual n/a Actual Reproduction Fee per 23x26 sheet file plans and record
maps
$4 $0 $4
Street Name Change; actual costs of City staff, equipment, and materials each Actual n/a Actual Unapproved Work (ROW)/Correction Fee/Inspections of Repairs to City Infrastructure; deposit plus actual time and materials of various city staff each $900 $24 $924 Street and Traffic Sign Installation, Replacement and Traffic Control Striping; actual costs of City staff, equipment, and materials each Actual n/a Actual Special Event Review; includes Base fee then scalable by event size each $3,443 $90 $3,533 Facility Setup/Takedown Fee; actual costs of staff which may include overtime if event is after normal business hours each per hour Actual n/a $43 Traffic Control Device Rental & Setup; minimum plus actual costs of equipment, labor and/or materials each $215 $6 $221
Use of Equipment; base fee plus actual costs of labor each Actual n/a Actual Tentative Subdivision Map each $3,455
Condominiumization of Existing Residential Dev. each $1,634 $43 $1,677 moved to below Final Subdivision
Map
Public Works - Engineering
Fee Description Unit $ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Emergency Medical Service:

Advanced/Basic Life Support, incident response hourly $507 + Medicare Mileage factor $13 $520 + Medicare Mileage factor
Advanced/Basic Life Support - with standby to support air ambulance transport, incident response hourly $983/hr $26 $1,009/hr
Advanced/Basic Life Support - with engine standby for CPR, incident response hourly $983/hr $26 $1,009/hr County Fire Services:

Lake Valley Fire District Contract Per agreement (with
CPI) n/a Per agreement (with CPI)
Fallen Leaf Fire District Contract Per agreement (with
CPI) n/a Per agreement (with CPI)
Wild Land Fire Suppression Fee:

Support Vehicle hourly CA OES rate n/a CA OES rate
Pumping Engine hourly CA OES rate n/a CA OES rate
Ladder Truck hourly CA OES rate n/a CA OES rate
Motor Vehicle Accident:

Level 1 Basic Response X hourly $1,103 $29 $1,132
Level 2 Extrication X hourly $1,672 $44 $1,716
Level 3 Multi Casualty X hourly $2,453 $64 $2,517
Hazardous Materials Clean-Up:

Level 1 Basic Response X hourly $734 $19 $753
Level 2 Full Alarm Response X hourly $2,453 $64 $2,517
Bomb Response/Bomb Squad:

Level 1 Full Alarm Response X hourly $1,103 $29 $1,132
Level 2 Full Alarm Engine Response plus TD Bomb Unit X hourly $2,453 $64 $2,517 Pipeline Breakage/Power Line Incidents:

Level 1 Single Engine X hourly $1,103 $29 $1,132
Level 2 Full Alarm Engine Response X hourly $2,453 $64 $2,517 Fire Hydrant Flow Test hourly $321 $8 $329
Witnessed Acceptance Test hourly $321 $8 $329
Fire Watch Service X Actual costs n/a Actual costs
hourly per engine $2,453 $64 $2,517
hourly per ladder truck $2,453 $64 $2,517
Emergency Assistance to Boats/Water Incidents: Includes boat responses, swift water and ice rescues, etc.

Level 1 Single Engine X incident $1,103 $29 $1,132
Rescue: Includes working with Search & Rescue for victim recovery, Rope Rescue, etc.

Level 1 in City X incident $780 $20 $800
Miscellaneous Fees:

False Alarm Responses 1st Offense X response $156 $4 $160 False Alarm Responses 2nd Offense X response $261 $7 $268 Open Burning and Recreational Fires inspection $260 $7 $267 Arson Investigation - Includes scene safety, investigation, source ID, Arson dog, equipment use, mobile detection and report X investigation At cost using fully
burdened rate n/a At cost using fully burdened rate
Fire Investigation Reports report $9 ($9) $0
Fire Incident Report report $46 ($46) $0
Copies page $0.12 ($0.02) $0.10
Photographs See police fee See police fee n/a See police fee Video Tape Duplication See police fee See police fee n/a See police fee Fireworks/Pyrotechnical Display Permit permit $427 $11 $438 Fire Dance Permit Annual Fee permit $214 $6 $220
Per Event Inspection each $56 $1 $57
Defensible Space Inspections for AB38 (Real Estate Sale) per hour $70 ($39) $31 Defensible Space Inspections for Homeowners (includes tree marking) per hour $30 $1 $31 Expert Testimony (includes case preparation, documents, etc.) per case At cost using fully
burdened rate n/a At cost using fully burdened rate
Special Event Review/Permit - Per Hour for Fire hourly $197 $5 $202 Special Fire Inspections
per hour / 1 hr. min.
regular working hours
per hour / 3 hr. min.
outside of regular
working hours
n/a n/a $173
Expert Testimony (includes case preparation, documents, etc.) per case At cost using fully burdened rate n/a At cost using fully burdened rate
Special Event Review/Permit - Per Hour for Fire hourly $190 $5 $195 $ Change
Fire Department
Fee Description Recovery USA Unit
Structure Fire Suppression (includes scene safety, initial investigation, traffic control, patient contact, hazard control) X

Adopted Fee Proposed Fee
4/4/2023 2.62%
Fire Plan Review & Inspection Fees:

Auto Alarm/Ext System - 10 per inspection $236 $6 $242
Auto Alarm/Ext System - 100 per inspection $575 $15 $590 Suppression Sys-50 hds/Dry Chem sys per inspection $236 $6 $242 Suppression Sys-200 hds per inspection $575 $15 $590
Underground Main <2” per inspection $115 $3 $118
Underground Main >2” per inspection $236 $6 $242
Board 7 Care Facility 7-50 per inspection $132 $3 $135
Board 7 Care Facility 50+ per inspection $326 $9 $335
Day Care Facility 6+ per inspection $115 $10 $125
Fire Safety Plan Review - SFD each $119 $3 $122
Fire Safety Plan Review - Commercial, MFD, Special Event each $250 $7 $257 Basic Fire Inspection, <1k k sq. ft. each $92 $2 $94
Basic Fire Inspection, 1k - 4k sq. ft. each $128 $3 $131 Basic Fire Inspection, 4k - 9k sq. ft. each $153 $4 $157 Basic Fire Inspection, >9 k sq. ft. each $194 $5 $199
Child Care Inspection Occupancy Permit Non-Home each $103 $3 $106 Child Care Inspection Occupancy Permit Home each $103 $3 $106 Miscellaneous Fire Services each At Cost n/a At Cost
Fire Inspection/Re-Inspection each $115 $58 $173
Operational Permit and Inspection CFC 105.6 each $242 $6 $248 Tents Structure > 200 sq. ft. each $115 $3 $118
Adopted Fee Proposed Fee
4/4/2023 2.62%
Special Business Regulation:

Other Permits - New each $451 $12 $463
Other Permits - Renewal each $224 $6 $230
Pedicab Permit - Owner/Operator New each $250 $7 $257
Pedicab Permit - Owner/Operator Renewal each $88 $2 $90 Pedicab Permit - Driver New each $148 $4 $152
Pedicab Permit - Driver Renewal each $58 $2 $60
Sidewalk Vending Permit - New each $157 $4 $161
Sidewalk Vending Permit - Renewal each $26 $1 $27
Other Police Functions:

Misdemeanor Booking per booking $42 $1 $43
Fingerprinting each $25 $1 $26
Live Scan Fingerprinting each $18 $0 $18
Local Criminal Clearance Letter each $10 $0 $10
Towed Vehicle Release each $157 $4 $161
Special Police Service each actual cost at fully
burdened rate n/a actual cost at fully burdened rate
DUI Incident Response - Police & Fire incident actual cost at fully burdened rate n/a actual cost at fully burdened rate
Copy of Dispatch Event report $0.11 $0.00 $0.11
Civil Subpoena each $294 $8 $302
Restitution Rate each actual cost at fully
burdened rate n/a actual cost at fully burdened rate
Subpoena Duces Tecum page + hourly +
microfilm
.10 + $25 per hour per
person + $.20 per
microfilm
n/a
.10 + $25 per hour per
person + $.20 per
microfilm
Govt. Code Controlled Activities actual cost at fully
burdened rate n/a actual cost at fully burdened rate
Other Special Activities hourly actual cost at fully
burdened rate n/a actual cost at fully burdened rate
Special Police Boat Service hourly actual cost at fully burdened rate n/a actual cost at fully burdened rate
Equipment Reimbursement each Actual cost n/a Actual cost Firearm(s) Release (by appointment only) weapon $42 $1 $43 Ski Run Blvd. Vehicle Control hourly actual cost at fully burdened rate n/a actual cost at fully burdened rate
Police Report Copy pages $5 $0 $5
Tape Duplication - Audio tape $21 $1 $22
Tape Duplication - Video tape $21 $1 $22
Crime Scene/Police Photo Reproduction (CD photo) CD $21 $1 $22 Special Event Review/Permit (Small Event): 124 or less permit $83 $2 $85 Special Event Review/Permit (Medium Event): 125-299) permit $165 $4 $169 Special Event Review/Permit (Large Event): 300 or more permit $328 $9 $337 Non-Profit Special Event Review/Permit (Small Event): 124 or less permit $62 $2 $64 Non-Profit Special Event Review/Permit (Medium Event): 125-299) permit $124 $3 $127 Non-Profit Special Event Review/Permit (Large Event): 300 or more permit $246 $6 $252 Police Department
Fee Description Unit
Fire Department (cont.)
Fee Description Recovery USA Unit
$ Change
$ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Taxicab Fees:

Taxicab Company Permit Annual $5 $0 $5
Taxicab Vehicle Permit Annual per vehicle $5 $0 $5
Taxicab Driver Permit Annual $26 $1 $27
Police False Alarm Response:
1st & 2nd False Alarm No charge n/a No charge
Excessive > 3 False Alarms alarm Per city code n/a Per city code Non Permitted False Alarm Per city code n/a Per city code Initial Permit Application - Resident, 3 year period permit $39 $1 $40 Renewal Permit - Resident, every 3 years permit $19 $0 $19 Initial Permit Application - Business, 1 year period permit $39 $1 $40 Renewal Permit - Business, every year permit $19 $0 $19 Vacation Home Rentals - Tourist Core:

Vacation Home Rental Permit - Late Fee On Renewal violation Counted as violation n/a Counted as violation Vacation Home Rental Permit Master Report report $63 $3 $66 Vacation Home Rental Permit Label Report report $60 + cost of labels $2 $62 + cost of labels 4 or less occupants $200 $0 $200
5 to 8 occupants $350 $0 $350
9 to 12 occupants $650 $0 $650
13 or more occupants $850 $0 $850
Fractional $19.23 to $850 $0 $19.23 to $850
Vacation Home Rentals - Non-Tourist Core:

Vacation Home Rental Application fee each $521 $14 $535 4 or less occupants $250 $0 $250
5 to 8 occupants $500 $0 $500
9 to 12 occupants $1,000 $0 $1,000
13 or more occupants $1,325 $0 $1,325
Vacation Home Rental Permit Master Report report $66 $0 $66 Qualified Vacation Home Rentals:

Qualified Vacation Home Rental Application fee each $521 $14 $535 4 or less occupants $100 $0 $100
5 to 8 occupants $150 $0 $150
9 to 12 occupants $200 $0 $200
13 or more occupants $250 $0 $250
Hosted Rental Fees:

Hosted Rental Permit each $274 $7 $281
Hosted Rental Annual Renewal Fee each $274 $7 $281
Parking Program:

Parking Garage per 20 min/daily max $1.25/$25 $0 $1.25/$25 Monthly Garage Pass April 1-Oct 31 each month $125 $0 $125 Winter Full Week Pass Nov 1-Mar 31 each month $175 $0 $175 6 Month Pass per 6 months $500 $0 $500
5 p.m. until 3 a.m. $.50 per 20 min/up to $5 $.50 per 20 min/up to $5 $0 $.50 per 20 min/up to $5 Holiday Rates (can include days before/after Holiday) Double Regular Rates $2.50/$50 $0 $2.50/$50 Parking validations - 1 packet of 50 - 1 hr validations each packet of 50 $50 $0 $50 Electric Car Charging Electricity Fee each Rate as determined by STJPPA
n/a Rate as determined by
STJPPA
Electric Car Charging Overstay Fee each Rate as determined by STJPPA
n/a Rate as determined by
STJPPA
Parking - Bellamy/Transit Way per 20 min/2 hr max $1 $0 $1 Parking - Upper Ski Run (identified in map) per contract per contract n/a per contract Parking Citation - Kiosk Violations per violation $41 $0 $41 Cannabis:

Public Safety License Fee each
$1,190 + $85 x's # of
employees
(fingerprint/background)
$0
$1,190 + $85 x's # of
employees
(fingerprint/background)
Public Safety License Renewal Fee each
$1,190 + $85 x's # of
employees
(fingerprint/background)
$0
$1,190 + $85 x's # of
employees
(fingerprint/background)
Public Safety License Amendment Fee each n/a n/a $300
Public Safety Mitigation Fee Amounts:

Retailer each $13,750 $0 $13,750
Microbusiness with Retail each $21,250 $0 $21,250
Testing Lab/Manufacturer, Cultivator, Distributor, Microbusiness without Retail each $7,500 $0 $7,500 Delivery Component each $5,000 $0 $5,000
Shared Mobility:

Shared Mobility Device Fee per device $79 $2 $81
$ Change
Police Department (cont.)
Fee Description Unit
Vacation Home Rental Permit - Annual Fee - Tourist Core Vacation Home Rental Permit - Annual Fee - Non-Tourist Area Qualified Vacation Home Rental Permit - Annual Fee

Adopted Fee Proposed Fee
4/4/2023 2.62%
Parking Citations:

City Code:

4.25.300 - Parking, Restricted Parking Occurrence $75 $0 $75

4.25.300 (C) - Heavenly Valley No Parking/RPP Area Occurrence Adopted 8/8/2023 n/a $300

4.25.330 - No Stopping Zone Occurrence $75 $0 $75

4.25.360 - Time Limited Parking Zone Occurrence $55 $0 $55

4.25.370 - Parked in Excess of 72 Hours Occurrence $75 $0 $75

4.25.410 - Parked Wrong Side of Street Occurrence $25 $0 $25

4.25.440 - Designated Taxi Zone / Bus Stop Occurrence $75 $0 $75

4.25.590 - Parking Garage Payment Required Occurrence $75 $0 $75

4.25.600 - Parking Garage Parked within Parking Space Occurrence $55 $0 $55

4.25.620 - Use of Entrance and Exit Occurrence $75 $0 $75

4.25.740 - Paid Parking - No Ticket Occurrence $75 $0 $75

4.25.750 - Paid Parking Time Expired Occurrence $75 $0 $75

4.25.840 - Residential Parking / Permit Zone Occurrence $75 $0 $75

4.95.050 - Private Property - Restrictions Occurrence $200 $0 $200

7.05.420 - Area restricted-Snow Removal Occurrence $205 $0 $205 All other City Parking Codes Occurrence $75 $0 $75
California Vehicle Codes:
21113 - Parking on Public Grounds Occurrence $75 $0 $75 21113(a) - Unauthorized parking on public grounds Occurrence $75 $0 $75 21211(b) - Park in bike path Occurrence $75 $0 $75
21211a - Blocking designated bicycle path Occurrence $75 $0 $75 22500.1 - Parked In Fire Lane Occurrence $105 $0 $105
22500a - Park Within Intersection Occurrence $75 $0 $75 22500b - Park on Crosswalk Occurrence $75 $0 $75
22500d - Park Within 15ft Fire Station driveway Occurrence $105 $0 $105 22500e - Block Driveway Occurrence $75 $0 $75
22500f - Park on a Sidewalk Occurrence $75 $0 $75
22500g - Obstructing Traffic/HWY Construction Occurrence $105 $0 $105 22500h - Double Parking Occurrence $75 $0 $75
22500i - Park in Bus Loading Zone Occurrence $75 $0 $75 22507 (a) - Heavenly Valley No Parking/RPP Area Occurrence Adopted 8/8/2023 n/a $300 22507.8(a) - Handicap Disabled Only Occurrence $455 $0 $455 22507.8(b) - Block Disabled Stall/Space Occurrence $455 $0 $455 22507.8c - Parked in Handicap Crosshatch Occurrence $455 $0 $455 22514 - Within 15ft of Fire Hydrant Occurrence $105 $0 $105 22515 - Unattended Running Vehicle Occurrence $75 $0 $75 22523(b) - Abandoned Vehicle Occurrence $250 $0 $250
4000a - Expired Registration Occurrence $75 $0 $75
5204(a) - No Tabs Occurrence $75 $0 $75
All other California Vehicle Codes Occurrence $75 $0 $75 Administrative Citations*
City Code:

2.30.060 (E) - Administrative Fee for Administrative Citations Occurrence $20 $0 $20

2.30.080 (A) - Administrative Hearing Fee for Administrative Citations Occurrence $100 $0 $100

3.35.040 - No Business License Occurrence $100 $0 $100

3.50.380 (B) - Unpermitted VHR - Owner/Agent Responsible First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (A) - Vacation Home Rental (Maximum Occupancy - Occupant and Owner Responsible)
Occurrence $500 $0 $500

3.50.440 (B ) - Vacation Home Rental (Parking Space Availability - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$250
$1,250
$2,750
$4,750
$1,500
$3,000
$5,000

3.50.440 (C )- Vacation Home Rental (Commercial Activity Prohibited - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$500
$1,000
$2,500
$4,500
$1,500
$3,000
$5,000

3.50.440 (D) - Vacation Home Rental (Compliance with SLTCC - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (E) - Vacation Home Rental (Posting of Permit - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (F) - Vacation Home Rental (Marketing/Advertising Requirements - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (G) - Vacation Home Rental (Authorization to Inspect - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (H) - Vacation Home Rental (Outdoor Spas/Hot Tubs prohibited between 10 p.m.-8 a.m. - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$500
$1,000
$2,500
$4,500
$1,500
$3,000
$5,000
Police Department (cont.)
Fee Description Unit $ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Administrative Citations (cont.)*
City Code:

3.50.440 (I) - Vacation Home Rental (Interior Signage - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (J) - Vacation Home Rental (Exterior Signage - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (K) - Vacation Home Rental (Parking Requirements - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$250
$1,250
$2,750
$4,750
$1,500
$3,000
$5,000

3.50.440 (L) - Vacation Home Rental (Noise and Amplified Music Prohibited between 10 p.m. - 8 a.m. - Occupant and Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$500
$1,000
$2,500
$4,500
$1,500
$3,000
$5,000

3.50.440 (M) - Vacation Home Rental (Emergency Lighting - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (N) - Vacation Home Rental (Lighting Design - Owner/Agent Responsible) First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (O) - Vacation Home Rental (Parking of Commercial Vehicle - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$250
$1,250
$2,750
$4,750
$1,500
$3,000
$5,000

3.50.440 (P) - Vacation Home Rental (Records Relating to VHR - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.440 (Q) - Vacation Home Rental (Camping Prohibited - Occupant and Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$500
$1,000
$2,500
$4,500
$1,500
$3,000
$5,000

3.50.440 (R ) - Vacation Home Rental (Trash/Bear Boxes Required - Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

3.50.450 (D) Vacation Home Rental (Operating without a Permit) (Owner/Agent Responsible)
First occurrence
Second occurrence within year
Subsequent occurrence within year
$1,000
$500
$2,000
$4,000
$1,500
$3,000
$5,000

4.150 - Refuse and Garbage Occurrence $150 $0 $150

4.35.020 - No Operator License - Mobile Vending Occurrence $100 $0 $100

4.40.020 - Nuisances Generally Occurrence $50 $0 $50

4.40.030 - Outdoor Display Occurrence $100 $0 $100

4.40.040 - Nuisances Generally - Noise Occurrence $100 $0 $100

4.45.040 - Abandoned Vehicle Occurrence $150 $0 $150

4.50.030 - Illegal Dumping Occurrence $1,000 $0 $1,000

4.50.050 - Unsuitable Trash Container - Commercial Occurrence $300 $0 $300

4.50.050 - Unsuitable Trash Container - Residential Occurrence $150 $0 $150

4.55 - Graffiti Occurrence $50 $0 $50

4.60 - Abandoned or Damaged Structure Occurrence $1,000 $0 $1,000

4.135.010 Police Service Occurrence $500 $0 $500

4.140.100 Private Patrols Occurrence $25 $0 $25

6.05 - Handbills Occurrence $100 $0 $100

6.10.160 - Exterior Lighting Occurrence $100 $0 $100

6.15 - Building Code Violation Occurrence $100 $0 $100

6.40 - Political Signs Occurrence $100 $0 $100

6.40.050 - Noncompliant Sign Occurrence $100 $0 $100

6.40.080 - Garage Sale Signs Occurrence $50 $0 $50

6.55.280 - No Home Occupation Permit Occurrence $100 $0 $100

6.55.810 - Marijuana Occurrence $1,000 $0 $1,000

7.05 - Sidewalk Snow Removal Occurrence $100 $0 $100

7.05.500 - Placing Snow in Right-of-Way Occurrence $100 $0 $100

7.05.560 - Sidewalk Snow Removal Occurrence $100 $0 $100 All Code Violations Not Listed Above or Specified in the Code Occurrence $250 $0 $250 *The fines for a second and any subsequent violation within a 12-month period for all violations with the exception of Vacation Home Rental violations will be double that of the previous fine assessed. The above penalties shall not supersede fines and penalties listed in the current City Code for specific violations. Except for Vacation Home Rental violations, under no circumstances shall a penalty be greater than $1,000.

Police Department (cont.)
Fee Description Unit $ Change

Adopted Fee Proposed Fee
4/4/2023 2.62%
Offices square foot or agreement $2.30 $0 $2.30
Ground Lease Rate square foot or agreement $0.34 $0.01 $0.35 Gratuitous Transportation vehicle $58 $2 $60
Conference/Meeting Room hourly rental hour $31 $1 $32
Conference/Meeting Room daily rental day $309 $8 $317
Restaurant Facilities Per agreement Per agreement n/a Per agreement Airport Terminal Lobby (upper/lower) hourly rental hour $61 $2 $63 Airport Terminal Lobby (upper/lower) daily rental day $372 $10 $382 Advertising Negotiated Negotiated n/a Negotiated
Advertising “Paper” Pick-Up Ads monthly $79 $2 $81
Rental Car Ground Lease Area Negotiated / Market Rate Conditions Negotiated / Market Rate Conditions n/a Negotiated /
Market Rate
Conditions
Other Use of Terminal Negotiated Negotiated n/a Negotiated Commercial Filming:

Small Scale Commercial Filming (less than 50 persons); waived if City promotion per day/winter $449 $12 $461 Small Scale Commercial Filming (less than 50 persons); waived if City promotion per day/summer $748 $20 $768 Large Scale Film Production (film crew larger than 50 persons) - Prep / Strike Location
per day $335 $9 $344
Large Scale Film Production (film crew larger than 50 persons) - Filming Days per day $5,575 $146 $5,721 Airport Escort Required on Filming Days per day $279 $7 $286 Movement Area Filming (Runway and/or Taxiway)* per day* $2,500* $0 $2,500* Large Scale Filming (more than 50 persons) Security Deposit Negotiated Based on Location Agreement n/a Based on Location Agreement
Large Scale Film Production (film crew larger than 50 persons) - City Film Support for Permits, Police, Fire, etc. Per Hour Fully Burdened Rate of Employee Used n/a Fully Burdened Rate of Employee Used Aviation Use of Airfield
GA Ramp Fee for A/C under 5,000 lbs day $10 $0 $10
GA Ramp Fee for A/C over 5,001 lbs "paid with landing fee" day $24 $1 $25 Monthly Tie Down Fee Flat Rate $75 $2 $77
Landing Fee Helicopter Takeoff Weight
3,001+ $50.00 flat rate $0 $50.00 flat rate
Landing Fee FixedWingTakeoffWeightPer1,000lbs.
5,501 - 19,000 $8.00 $0 $8
20,000 - 49,000 $10.00 $0 $10
50,000+ $12.00 $0 $12
Fuel Flowage Fee per gallon/per agmt $0.20 $0 $0.20
Building:

All Hangars (Box and Tee) per square foot $0.96 $0 $0.96 All Storage Units (Aeronautical Use) per square foot $0.96 $0 $0.96 All Storage Units (Non-Aeronautical Use) per square foot Aeronautical use fee plus 10% $0.96 n/a Aeronautical use fee plus 10% Other Fees:

Parking per space $100 $3 $103
Airport Parking Lot Rental 100 Spaces 1/2 Parking Lot $1,115/day $29 $1,144/day Ground Transportation - Limousine; yearly per company $740 $19 $759 Gratuitous Transportation - Taxi Cab; yearly, negotiable vehicle $37 $1 $38 North GA or Terminal Ramp; hourly, 300 linear feet full width hourly $309 $8 $317 North GA or Terminal Ramp; day, 300 linear feet full width day $3,713 $97 $3,810 Taxiway A between H and J- North End; hourly hourly $309 $8 $317 Taxiway A between H and J- North End; daily day $3,713 $97 $3,810 Local Emergency Agency Training Ramp Use
(Non Airport Emergency) yearly n/a n/a $5,000
Airport Technician Fully burdened hourly rate Fully burdened hourly rate n/a Fully burdened hourly rate
Dump Truck, Sander, Grader, Loader hourly $211 $6 $217
Carpet Cleaning; includes equipment use +actual costs of City staff hourly + actual Fully burdened hourly rate n/a Fully burdened hourly rate
Airport Hangar Waitlist Fee each $250 $0 $250
Airport Lease Security Deposit (refundable deposit) each $750 $0 $750 Airport Key Card (refundable deposit) each $50 $0 $50
Lost/Stolen Key Card Replacement (non- refundable) each $50 $0 $50 Airport Hangar Key (refundable deposit) each $25 $0 $25 Lost/Stolen Hangar Key Card Replacement (non- refundable) each $25 $0 $25 **Local Emergency Agency Partners conducting training exercises to improve interagency airport emergency response is exempted from use fees. $ Change
Airport
Fee Description Unit
*Any filming conducted on runways or taxiways defined as the Movement Area by the Federal Aviation Administration will have a $2,500 per day additional fee on top of other rates.

Adopted Fee Proposed Fee
4/4/2023 2.62%
Appeals per appeal $362 $9 $371
Document Printing and Copying - .10 per page plus postage document page $0.10 $0 $0.10 City Council Chambers Use Application Fee per application $26 $1 $27 City Council Chambers Rental, M-F, 8-5 p.m. per hour $42 $1 $43 Video Meeting Electronic File Transfer, 1 per Drive Thumb Drive $5 $0 $5 Verbatim Transcript Service actual outsource cost hourly or actual outsource cost n/a hourly or actual outsource cost
Notary Service per signature $15 $0 $15
Notary Service - Providing California Notary
Acknowledgement or Jurat Form per form $1 $0 $1
Agenda Mailing Service, .10 per page plus postage agenda .10 per page plus postage $0 .10 per page plus postage
Filming Application Fee application $187 $5 $192
Public Property Use Fee (for filming only) use $730 $19 $749 Temporary Sign Deposit (yard signs) campaign $166 $4 $170 Adopted Fee Proposed Fee
4/4/2023 2.62%
Business and Professions Tax Rates:

Schedule A (per $1,000 gross receipts) per 1,000 gross receipts $1.07 $0 $1.07 Schedule B (per $1,000 gross receipts) per 1,000 gross receipts $1.62 $0 $1.62 Schedule C (per $1,000 gross receipts) per 1,000 gross receipts $2.14 $0 $2.14 Schedule D (per $1,000 gross receipts) per 1,000 gross receipts $2.69 $0 $2.69 Schedule E (per $1,000 gross receipts) per 1,000 gross receipts $3.22 $0 $3.22 Schedule N (non-profit 501(c)(3); veterans; etc.) n/a $0.00 $0 $0.00 Maximum Annual Amount of Tax (Measure B, June 2012) application $20,000 $0 $20,000.00 Administrative Fee - New license application (Including $12 Business License Technology Fee) application $81 $2 $83
Administrative Fee - New Business One Time 6 Month License Application application $40 $1 $41 Administrative Fee - Annual Renewal (Including Business License Technology Fee) application $63 $2 $65 AB1379 (amended SB1186; ADA info and access fee - State of CA mandated; effective 1/1/2018 through 12/31/2023) per business certificate $4 $0 $4 Business License Technology Fee; collected with admin fee business application $12 $0 $12 Business License Certificate - duplicate copy certificate $19 $0 $19 Lien Release Fee lien Passed on to Seller through Escrow n/a Passed on to Seller through Escrow
Administrative Fee for Delinquent Refuse Collections lien $83 $2 $85 TOT and Business License Reports:

Delinquent Tax Analysis per project At cost using fully burdened hourly rate n/a At cost using fully
burdened hourly
rate
Motel Tax Master (name/address listing) per report $60 $2 $62 Individual TOT Report per motel/per year $18 $0 $18
Vacation Home Rental Master Report per report $60 $6 $66 Vacation Home Rental Label Report per report $60 + cost of labels $2 $62 + cost of labels Business License Master Report, Standard Format per report $60 $2 $62 Business License Master Report Requiring Specific Formatting Due to Information Request
per report $60 + fully burdened hourly rate $2
$62 + fully
burdened hourly
rate
Business License Label Report per report $60 + cost of labels $2 $62 + cost of labels Miscellaneous Fees:

Returned Check (NSF) Processing per check $26 $1 $27
Geobase Information Service, Research per project At cost using fully burdened hourly rate n/a At cost using fully
burdened hourly
rate
Stop Payment Fee per check At cost using actual bank charge n/a At cost using actual bank charge
$ Change
Fee Description Unit $ Change
City Clerk
Fee Description Unit
Finance

City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:3
Agenda Item: Accessory Dwelling Unit Ordinance Amendment (Second Reading) Executive Summary: The City's accessory dwelling unit (ADU) ordinance was initially adopted in March of 2021 and requires amendments in order to comply with state legislation that took effect on January 1, 2024. Changes to the ordinance include more flexibility in height, expanded options for structures that can be converted to ADUs, removal of the limited detached ADU category, and setback exemptions to accommodate ADUs. A first reading of this item was held on March 12, 2024.

Requested Action / Suggested Motions: Pass an Ordinance amending South Lake Tahoe City Code Section 6.85.050, Accessory Dwelling Units.

Responsible Staff Member: Anna Kashuba, Senior Planner
Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01 - Staff Report - ADU Ord Amendment.docx
02 - Ordinance.docx
03 - Ordinance (Redlined).pdf
04-Public Notice ADUs Ordinance.pdf
58 City Council Agenda Report March 12, 2024 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Accessory Dwelling Unit Ordinance Amendment, Second Reading Location: Citywide
Responsible Staff: Anna Kashuba, Senior Planner
Background: In the spring of 2021, the South Lake Tahoe City Council adopted Ordinance 2021-1152. This ordinance added Chapter 6.85, Residential Development and Design Standards to City Code, creating objective development and design standards for residential developments. Section 6.85.050 specifically established development and design criteria for accessory dwelling units (ADU). Since the adoption of this ordinance, inconsistencies with state law have been identified in Section 6.85.050 and new state laws have been adopted that require the City’s ADU standards be amended.

Issue and Discussion: Multiple new state laws regarding ADUs became effective on January 1, 2024, that require updating of City Code Section 6.85.050. This section discusses the proposed changes to the ordinance regarding ADU size, required setbacks, and number and type allowed.

Previously the City had implemented an 800 square foot maximum for detached ADUs on single family parcels where another ADU exists. This limit has been removed and the standard maximum size of 850 square feet for ADUs under two bedrooms and 1000 square feet for ADUs of 2 bedrooms or more shall apply.

To expand options for building ADUs on parcels with an existing dwelling, the ordinance proposes that an existing single-family residence may be converted to an ADU so long as a new primary dwelling is proposed on the parcel at the time of conversion.

Additionally, the ordinance explicitly allows for accessory living spaces as defined by TRPA Code of Ordinances Section 21.3.6 to be converted to ADUs.

Under certain scenarios, the amendment would allow for three ADUs on a single-family parcel, where a maximum of two were previously allowed. The amendment explicitly states that mixed-use parcels with a residential component may construct ADUs. This was a grey area in previous legislature that has since been codified.

Setback exemptions have been provided for parcels where standard setbacks would prevent an ADU of 800 square feet.
59 City Council Agenda Report March 12, 2024 2 of 2
While these changes are required for compliance with California state law, certain elements will not become effective until consistent amendments are made to TRPA’s Code of Ordinances. TRPA code changes will be required before a property owner may construct more than two ADUs on a parcel. Additionally, TRPA’s code requires conforming zoning in order for ADUs to be built on the parcel, while California law and the City do not.

On February 22, 2024, the Planning Commission received a presentation, took public comment, and discussed these changes. Before passing a resolution recommending adoption by City Council, a discussion was had regarding the ability to convert an existing single-family home to an ADU, while proposing a new single-family dwelling on the parcel.

Concerns arose that, where sufficient coverage exists, this may result in two large homes, defeating the “affordable by design” appeal of ADUs. Commissioners discussed the possibility of placing a size limit consistent with that of new constriction ADUs on single family homes to be converted. There was no consensus to add this to the resolution; however, Planning Commission would like to raise this concern with City Council.

A first reading of this item was held on March 12, 2024 by City Council.

Environmental Considerations: This action is statutorily exempt from CEQA under section 15282(h) which exempts ordinances adopted per Section 65852.2 of the California Government Code.

Public Notice: In compliance with Government Code Division 1, Chapter 2.7 (Public Hearings), a notice was published in the Tahoe Daily Tribune on March 1, 2024. Any comments received will be transmitted to the City Council and posted on the City website.

Financial Implications: There are no significant financial implications of City Council adopting an ordinance amending South Lake Tahoe City Code Section 6.85.050. A minimal increase in building fees collected may be observed should the amendments encourage the construction of new ADUs.

Policy Implications: The adoption of this ordinance is consistent with affordable housing goals of the 2022-2027 Housing Element to encourage construction of a variety of affordable and workforce housing options (Goal HE-2). In accordance with Program 2- 8 the City has advocated for changes to TRPA Code of Ordinances in alignment with these amendments.
60 Ordinance 2024-XXX March 26, 2024 Page 1 of
10 Ordinance 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
March 26, 2024
An Ordinance amending South Lake Tahoe City Code Section 6.85.050 (Accessory Dwelling Units)

FINDINGS
A. Section 65300 of the California Government Code of the State of California requires cities to prepare long-range comprehensive guides known as general plans; and
B. California Government Code section 65583 requires that the City prepare and adopt an update to the Housing Element of the General Plan that includes a review of the City's ability to accommodate its share of the region's housing need; and
C. The City Council adopted the 2022-2027 Housing Element on June 21, 2022, which was then certified by the State Housing and Community Development Department (HCD) on August 30, 2022; and
D. On March 2, 2021, the City of South Lake Tahoe City Council adopted Ordinance 2021-1152 adding Chapter 6.85 to Title 6 to create state mandated streamline procedures for multifamily developments and ADUs.

E. In 2023, the California Legislature approved, and the Governor signed into law, several bills that amended Government Code Sections 65852.2 and 65852.22 to impose new Limits on local authority to regulate ADUs and Junior ADUs (JADUs) and requires that the City’s ADU ordinance incorporate Statemandated standards for certain types of ADUs. The legislation took effect on January 1, 2024.

F. The adoption of this Ordinance is consistent with the City's Housing Element.

The City's Housing Element provides policies and programs to address the housing crisis facing the City; and
G. On February 22, 2024, per Government Code Section 65853 et seq., the Planning Commission held a public hearing and provided a written recommendation to the City Council to adopt the proposed changes. 61 Ordinance 2024-XXX March 26, 2024 Page 2 of
10 Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Title 6, Chapter 6.85, Section 050 of the South Lake Tahoe City Code shall be amended to read as follows:

6.85.050 Accessory dwelling units.

A. Purpose. The purpose of this section is to provide regulations for the development of accessory dwelling units (ADU) and junior accessory dwelling units (JADU) through a ministerial process consistent with California Government Code Sections 65852.2 and 65852.22, as may be amended from time to time. Accessory dwelling units expand housing opportunities by increasing the number of housing units available within existing neighborhoods and provide housing generally at a lower cost.

This section provides standards to minimize adverse impacts on the public health, safety, and general welfare that may be associated with accessory dwelling units.

B. TRPA Permitting. The TRPA may not permit ADUs and JADUs to the same extent allowed by this code and state law. Pursuant to state regulations that prevent local jurisdictions from imposing further restrictions on ADUs, applicants for all ADU and JADU permits must obtain authorization from both the city (in accordance with applicable provisions of this code and state law), and TRPA (in accordance with applicable Regional Plan requirements).

C. Applicability. Any construction, establishment, alteration, enlargement, or modification of an ADU or JADU shall comply with the requirements of this section and the building code. An ADU or JADU that conforms to the standards of this section shall not be:

1. Deemed to be inconsistent with the general plan designation and zone for the parcel on which the ADU or JADU is located.

2. Deemed to exceed the allowable density for the parcel on which the ADU or JADU is located.

3. Considered in the application of any city ordinance, policy, or program to limit residential growth.

4. Required to correct a nonconforming zoning condition. This does not prevent the city from enforcing compliance with applicable building standards in compliance with California Health and Safety Code Section 17980.12, as may be amended from time to time.

D. Review and Permitting. Prior to construction of any ADU or JADU, the property owner shall obtain a building permit, subject to all standard application and processing fees and procedures that apply to building permits generally, except as noted below.

1. The city shall issue a building permit within 60 days from the date that the city received a completed application, unless either:
62 Ordinance 2024-XXX March 26, 2024 Page 3 of
10 a. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay;
b. The city requires corrections to the building permit application; in which case the 60-day time period is tolled until the applicant resubmits a corrected application; or
c. The building permit application is submitted with a permit application to construct a new single-family or multifamily dwelling on the parcel, in which case the city may delay acting on the building permit application until the city has acted on the permit application to construct the new single-family or multifamily dwelling, in which case the building permit for the ADU will be issued in conjunction with the other permit.

2. No impact fees (including school fees) shall be charged to an ADU or JADU that is less than 750 square feet in size. Any impact fee charged to an ADU 750 square feet or greater shall be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., ADU divided by the floor area of the primary dwelling, multiplied by the typical fee amount charged for a new dwelling). For the purposes of this paragraph, impact fees do not include any connection fee or capacity charge for water or sewer service.

3. A demolition permit for a detached garage that is to be replaced by ADU shall be reviewed according to review timeframes applicable to ADUs and shall be issued at the same time as the ADU permit.

4. A certificate of occupancy shall not be issued for an ADU before a certificate of occupancy has been issued for the primary dwelling.

E. Types. Any ADU or JADU permitted shall be consistent with one of the following.

1. Attached. An ADU that is created in whole or in part from newly constructed space that is attached to the proposed or existing primary dwelling, including attached garages, such as through a shared wall, floor, or ceiling.

2. Detached. An ADU that is created in whole or in part from newly constructed space that is detached or separated from the proposed or existing primary dwelling.

Detached ADUs may be attached to structures that are not attached to the primary dwelling, such as a detached garage, storage shed, or another ADU if more than one is permitted.

3. Converted. A converted ADU must be entirely located within the proposed or existing primary dwelling or accessory structure, including but not limited to garages, studios, pool houses, living areas associated with residential accessory structures as defined by TRPA Code of Ordinance Section 21.3.6, as may be amended, or other similar structures. This includes the conversion of an existing primary single-family dwelling to an ADU, so long as a new primary dwelling is proposed on the parcel at the time of conversion. Such conversions may include an expansion of not more than 150 square feet beyond the same physical 63 Ordinance 2024-XXX March 26, 2024 Page 4 of
10 dimensions as the existing structure if the expansion is for the sole purpose of accommodating ingress and egress to the converted structure. ADUs that do not satisfy this section shall be defined as either an attached or detached accessory dwelling unit or a JADU should it meet all requirements of subsection (E)(4).

4. JADU. An ADU that meets all the following qualifies as a JADU. a. Is entirely located within a single-family detached primary dwelling, including inhabitable space within the primary dwelling, such as an attached garage. b. Is no larger than 500 square feet.
c. Has sanitation facilities independent of that of the primary dwelling or may share sanitation facilities with the existing structure. d. Has an efficiency kitchen with a sink with a maximum waste line drain of one and one-half inches, a cooking facility with appliances which do not require electrical service greater than one 120 volts or natural or propane gas, a food preparation counter or counters that total at least 15 square feet in area, and food storage cabinets that total at least 30 cubic feet of shelf space.

F. Single Family Parcels. The following development and design standards shall be applicable to all parcels with existing or proposed single family dwellings, including parcels with existing or proposed mixed-use projects with a single-family dwelling.

1. Number and Type. Any one of the following ADU combinations (a, b, c or d) or any single ADU or JADU listed below is allowed on a parcel with an existing or proposed single family dwelling.
a. One detached ADU, one converted ADU, and one JADU;
b. One attached ADU and one JADU;
c. One attached ADU and one converted ADU; or
d. One attached ADU and one detached ADU.

2. Size.
a. Attached and detached. Shall not exceed 850 square feet each for ADUs with fewer than two bedrooms or 1,000 square feet each for ADUs with two or more bedrooms.
b. Converted. May assume the maximum size of the existing structure it is to be constructed from and may be expanded by no more than 150 square feet for the sole purpose of accommodating ingress and egress to the converted structure.
c. JADU. Shall not exceed 500 square feet.

3. Height.
64 Ordinance 2024-XXX March 26, 2024 Page 5 of
10 a. Single-Story. A single-story accessory dwelling unit shall not exceed 16 feet in height above grade, measured to the peak of the structure. b. Two-Story. An accessory dwelling unit that is constructed with a second story shall not exceed the maximum allowable structure height for the area in which it is located.
c. Converted and JADUs. Shall not be expanded beyond the existing height of the structure or portion of a structure they are to be constructed from.

4. Setbacks.
a. All new construction ADUs shall adhere to setback standards in SLTCC

6.85.030 Table 6.85-1, except where this prevents an ADU of 800 square feet the following setback exceptions shall apply:
i. Rear and interior side setbacks may be reduced to 4 feet. ii. Front and street side setbacks may be reduced by the minimum necessary to accommodate an ADU of 800 square feet when no alternative exists. b. Nonconforming setbacks are not required to be corrected for the construction of an ADU or JADU from an existing structure.

G. Multifamily Parcels. The following development and design standards shall be applicable to all parcels with existing or proposed multifamily dwellings, including parcels with existing or proposed mixed-use projects with a multifamily component.

1. Number and Type. Any of the following ADUs shall be allowed on parcels with existing or proposed multifamily dwellings.
a. Detached. Up to two detached ADUs shall be allowed on a parcel that has an existing or proposed multifamily structure.
b. Converted Spaces within a Multifamily Structure.
i. Portions of multifamily dwelling structures that are not part of an existing unit may be converted to ADUs, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, garages, or living areas associated with residential accessory structures as defined by TRPA Code of Ordinance Section 21.3.6, as may be amended, provided that any such space converted to an ADU complies with minimum state building standards for dwellings.
ii. At least one converted ADU shall be allowed within an existing multifamily structure. The total number of converted ADUs within the structures shall not exceed 25 percent of the existing multifamily units.

2. Size.
a. Detached. Shall not exceed 850 square feet each for ADUs with fewer than two bedrooms or 1,000 square feet each for ADUs with two or more bedrooms. 65 Ordinance 2024-XXX March 26, 2024 Page 6 of
10 b. Converted. A converted ADU may assume the maximum size of the existing structure it is to be constructed from and may be expanded by no more than 150 square feet for the sole purpose of accommodating ingress and egress to the converted structure.

3. Height.
a. Single-Story. A single-story accessory dwelling unit shall not exceed 16 feet in height above grade, measured to the peak of the structure, except when the ADU is located on a lot with an existing or proposed multistory multifamily dwelling, a height of 18 feet shall be allowed.
b. Two-Story. An accessory dwelling unit that is constructed with a second story shall not exceed the maximum allowable structure height for the area in which it is located.
c. Converted. Shall not be expanded beyond the existing height of the structure or portion of a structure they are to be constructed from.

4. Setbacks.
a. All new construction, detached ADUs shall meet the following setbacks:
i. Rear and interior side setbacks of 4 at least feet.
ii. Front and street side setbacks shall be consistent with setbacks required for the multifamily development pursuant to SLTCC Chapter 6.58. These setbacks may be reduced by the minimum necessary to accommodate an ADU of 800 square feet when no alternative exists.
b. Nonconforming setbacks are not required to be corrected for the construction of an ADU from an existing structure.

H. Standards Applicable to All ADUs and JADUs.

1. Access.
a. All ADUs shall have an entrance separate from that of the primary entrance of the existing structure.
b. In no case shall a passageway, breezeway, or similar connection between structures on the parcel be required in conjunction with the construction of an ADU.

2. Rent and ownership.
a. In no case shall an ADU or JADU be rented for a period of less than 30 days. b. No ADU, unless otherwise permitted by state law, may be sold or otherwise conveyed separately from the parcel and the primary dwelling in the case of a single-family parcel or from the parcel and all of the dwelling units in the case of a multifamily parcel.
66 Ordinance 2024-XXX March 26, 2024 Page 7 of
10 3. Design.
a. ADUs shall be designed and constructed to match the existing single-family dwelling architecturally and aesthetically in terms of exterior materials and colors, building elements, structure mass, and roof pitch, as well as any applicable design guidelines.
b. Within any historic district zone or historic district overlay zone, the design of ADUs shall be consistent with the design and development guidelines applicable to such zones.
c. If the ADU is a manufactured home, the manufactured home shall be erected and permanently attached on a permanent foundation and shall be made to match the primary dwelling in terms of architectural style, exterior materials and colors, and roof pitch.

4. Permanent Foundations.
a. All ADUs shall be permanently attached to a permanent foundation as described in SLTCC 6.85.030(A)(2)(p) unless approved as a movable tiny house (SLTCC 6.85.060).
b. A recreational vehicle, commercial coach, trailer, motor home, camper, camping trailer, or boat shall not be used as an ADU. Movable tiny houses (as defined in SLTCC 6.85.060) may be used as ADUs subject to the requirements of SLTCC

6.85.060.

5. No minimum parcel size or parcel width shall be required for the construction of an ADU.

6. Fire sprinklers are required in an ADU if they are required in the primary dwelling.

7. The correction of nonconforming zoning conditions is not required to establish an ADU on a parcel with a primary dwelling.

8. New utility connections are required consistent with state law.

9. Parking.
a. No parking space is required for a JADU.
b. One off-street parking space shall be provided per ADU, except as noted in subsection (d) below. This space may be provided as tandem parking, including on an existing driveway. No parking shall be permitted other than on a paved driveway. Parking spaces may also be provided through a mechanical vehicle parking lift. Location of parking is subject to SLTCC Chapter 6.85. c. When a garage, carport, or covered parking area is demolished for the construction of an ADU or converted to an ADU, the lost parking space(s) are not required to be replaced.
d. Parking is not required for an ADU if any of the following apply:
67 Ordinance 2024-XXX March 26, 2024 Page 8 of
10 i. When the ADU is located within one-half mile walking distance of a public transit stop.
ii. When the ADU is located within a historic district. iii. When the ADU is part of the proposed or existing primary residence or an accessory structure, including all JADUs and converted ADUs. iv. When there is a designated car share vehicle parking space located within one block of the ADU.
v. When on street parking permits are required but not offered to the occupant of the ADU.

I. Additional Requirements for JADUs Only.

1. Owner Occupancy. On a parcel where a JADU exists, owner-occupancy shall be required in either the remaining portion of the structure or the newly created JADU.

A person with legal or equitable title to the property shall reside on the property either in the primary dwelling or the JADU as that person’s legal domicile and primary residence. Owner-occupancy shall not be required if the owner is a governmental agency, land trust, or housing organization.

2. Deed Restriction Recordation. Prior to issuance of a building permit for a JADU, a deed restriction shall be recorded against the title of the property in the county recorder’s office and a copy filed with the director. The deed restriction shall run with the land and bind all future owners. The form of the deed restriction will be provided by the city and shall provide that:
a. The JADU shall not be sold separately from the primary dwelling, except as may otherwise be permitted by state law.
b. The JADU is restricted to the approved size and other attributes allowed by subsection (E)(4).
c. The deed restriction runs with the land and is enforceable against future property owners.
d. The deed restriction may be removed if the owner eliminates the JADU. To remove the deed restriction, an owner may make a written request of the director, providing evidence that the JADU has in fact been eliminated. If the JADU is not entirely physically removed but is only eliminated by virtue of having a necessary component of a JADU removed, for example removing the kitchen facilities, the remaining structure and improvements shall otherwise comply with applicable provisions of this code.
e. The deed restriction is enforceable by the director or designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, 68 Ordinance 2024-XXX March 26, 2024 Page 9 of
10 obtaining an injunction enjoining the use of the JADU in violation of the recorded restrictions or abatement of the illegal unit.

SECTION 2. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 3. The City Council finds that adoption of the proposed Ordinance is statutorily exempt from CEQA under section 15282(h) which exempts ordinances adopted per Section 65852.2 of the California Government Code.

SECTION 4. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 5. This Ordinance shall become effective thirty days after the date of its adoption.

Adopted by the City of South Lake Tahoe City Council on March 26, 2024, by the following vote:

Yes:

No:

Abstain:

Absent:

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
First Reading:
69 Ordinance 2024-XXX March 26, 2024 Page 10 of
10 Published:

Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
70 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023.

6.85.050 Accessory dwelling units.

A. Purpose. The purpose of this section is to provide regulations for the development of accessory dwelling units (ADU) and junior accessory dwelling units (JADU) through a ministerial process consistent with California Government Code Sections 65852.2 and 65852.22, as may be amended from time to time. Accessory dwelling units expand housing opportunities by increasing the number of housing units available within existing neighborhoods and provide housing generally at a lower cost. This section provides standards to minimize adverse impacts on the public health, safety, and general welfare that may be associated with accessory dwelling units.

B. Secondary Units versus Accessory Dwelling UnitsTRPA Permitting. Secondary units as defined by TRPA are permitted on parcels greater than one acre in size and are not subject to the requirements in this section. The TRPA may not permit ADUs and JADUs to the same extent allowed by this code and state law. Pursuant to state regulations that prevent local jurisdictions from imposing further restrictions on accessory dwelling unitsADUs, applicants for all accessory dwelling unitADU and JADU permits must obtain authorization from both the city (in accordance with applicable provisions of this code and state law), and TRPA (in accordance with applicable Regional Plan requirements).

C. Applicability. Any construction, establishment, alteration, enlargement, or modification of an accessory dwelling unitADU shall comply with the requirements of this section and the building code. An accessory dwelling unitADU or junior accessory dwelling unitJADU that conforms to the standards of this section shall not be:

1. Deemed to be inconsistent with the general plan designation and zone for the parcel on which the accessory dwelling unitADU or junior accessory dwelling unitJADU is located.

2. Deemed to exceed the allowable density for the parcel on which the accessory dwelling unitADU or junior accessory dwelling unitJADU is located.

3. Considered in the application of any city ordinance, policy, or program to limit residential growth.

4. Required to correct a nonconforming zoning condition. This does not prevent the city from enforcing compliance with applicable building standards in compliance with California Health and Safety Code Section 17980.12, as may be amended from time to time.

D. Review and Permitting. Prior to construction of any ADU or JADU, the property owner shall obtain a building permit, subject to all standard application and processing fees and procedures that apply to building permits generally, except as noted below.

1. The city shall issue a building permit within 60 days from the date that the city received a completed application, unless either:
71 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. a. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay;
b. The city requires corrections to the building permit application; in which case the 60-day time period is tolled until the applicant resubmits a corrected application; or
c. The building permit application is submitted with a permit application to construct a new single-family or multifamily dwelling on the parcel, in which case the city may delay acting on the building permit application until the city has acted on the permit application to construct the new single-family or multifamily dwelling, in which case the building permit for the ADU will be issued in conjunction with the other permit.

2. No impact fees (including school fees) shall be charged to an ADU or JADU that is less than 750 square feet in size. Any impact fee charged to an ADU 750 square feet or greater shall be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., ADU divided by the floor area of the primary dwelling, multiplied by the typical fee amount charged for a new dwelling). For the purposes of this paragraph, impact fees do not include any connection fee or capacity charge for water or sewer service.

3. A demolition permit for a detached garage that is to be replaced by an ADU shall be reviewed according to review timeframes applicable to ADUs and shall be issued at the same time as the ADU permit.

4. A certificate of occupancy shall not be issued for an ADU before a certificate of occupancy has been issued for the primary dwelling.

DE. Types. Any accessory dwelling unitADU or JADU approved under this section maypermitted shall be consistent with one of the following types:.

1. Attached. An accessory dwelling unitADU that is created in whole or in part from newly constructed space that is attached to the proposed or existing primary dwelling, including attached garages, such as through a shared wall, floor, or ceiling.

2. Detached. An accessory dwelling unitADU that is created in whole or in part from newly constructed space that is detached or separated from the proposed or existing primary dwelling., Detached ADUs may be attached to structures that are not attached to the primary dwelling, including an existing stand-alonesuch as a detached garage, storage shed, or another ADU if more than one is permitted.converted into an accessory dwelling unit. The detached accessory dwelling unit shall be located on the same parcel as the proposed or existing primary dwelling.

3. Converted. An accessory dwelling unit that A converted ADU must be entirely located within the proposed or existing primary dwelling or accessory structure, including but not limited to garages, studios, pool houses, living areas associated with residential accessory structures as defined by TRPA Code of Ordinances 72 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. section 21.3.6, as may be amended, or other similar structures. This includes the conversion of an existing primary single-family dwelling to an ADU, so long as a new primary dwelling is proposed on the parcel at the time of conversion. Such conversions may include an expansion of not more than 150 square feet beyond the same physical dimensions as the existing structure if the expansion is for the sole purpose of accommodating ingress and egress to the converted structure. An ADU that does not satisfy this section shall be defined as either an attached or detached ADU or a JADU should it meet all requirements of subsection (E)(4). a. Is entirely located within the proposed or existing primary dwelling or accessory structure, including but not limited to attached garages, storage areas, or similar uses; or an accessory structure including but not limited to studio, pool house, or other similar structure. Such conversion may include an expansion of not more than 150 square feet beyond the same physical dimensions as the existing structure if the expansion is for the sole purpose of accommodating ingress and egress to the converted structure. b. An accessory dwelling unit that does not satisfy the requirements of subsection (D)(3)(a) of this section shall be defined to be either an attached or detached accessory dwelling unit or a junior accessory dwelling unit.

4. Junior Accessory Dwelling UnitJADU.
a. An accessory dwelling unitADU that meets all the following qualifies as a junior accessory dwelling unitJADU.:
ia. Is entirely located within a single-family detached primary dwelling and consists of the conversion of an existing bedroom, including inhabitable space within the primary dwelling, such as an attached garage. iib. Is less thanno larger than 500 square feet.
iii. Has independent exterior access from the primary dwelling. ivc. Has sanitation facilities independent of that of the primary dwelling or may share sanitation facilities with the existing structure that are either shared with or separate from those of the primary dwelling.
vd. Includes Has an efficiency kitchen with a sink with a maximum waste line drain of one and one-half inches, which includes a cooking facility with appliances which do not require electrical service greater than one 120 volts or natural or propane gas, a food preparation counter or counters that total at least 15 square feet in area, and food storage cabinets that total at least 30 cubic feet of shelf space are of reasonable size in relation to the size of the junior accessory dwelling unit.
b. Owner-Occupancy Requirements. All junior accessory dwelling units shall be subject to an owner-occupancy requirement. A person with legal or equitable title to the property shall reside on the property in either the primary dwelling or 73 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. junior accessory dwelling unit as that person’s legal domicile and primary residence. However, the owner-occupancy requirement of this subsection does not apply if the property is owned by another governmental agency, land trust, or housing organization.
c. Deed Restriction.
i. Prior to issuance of a building permit for a junior accessory dwelling unit, a deed restriction shall be recorded against the title of the property in the county recorder’s office and a copy filed with the director. The deed restriction shall run with the land and bind all future owners. The form of the deed restriction will be provided by the city and shall provide that:
ii. The junior accessory dwelling unit shall not be sold separately from the primary dwelling, except as may otherwise be permitted by state law. iii. The junior accessory dwelling unit is restricted to the approved size and other attributes allowed by this subsection (D)(4).
iv. The deed restriction runs with the land and is enforceable against future property owners.
v. The deed restriction may be removed if the owner eliminates the junior accessory dwelling unit. To remove the deed restriction, an owner may make a written request of the director, providing evidence that the junior accessory dwelling unit has in fact been eliminated. If the junior accessory dwelling unit is not entirely physically removed but is only eliminated by virtue of having a necessary component of a junior accessory dwelling unit removed, for example removing the kitchen facilities, the remaining structure and improvements shall otherwise comply with applicable provisions of this code. vi. The deed restriction is enforceable by the director or designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the junior accessory dwelling unit in violation of the recorded restrictions or abatement of the illegal unit.

EF. Location and NumberSingle Family Parcels. The following development and design standards shall be applicable to all parcels with existing or proposed single family dwellings, including parcels with existing or proposed mixed-use projects with a single family dwelling.

1. An accessory dwelling unit shall only be allowed on a parcel zoned to allow single-family or multifamily dwelling residential uses and that includes a proposed or existing dwelling.
74 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023.

12. Single-Family AreasNumber and Type. Any one of the following accessory dwelling unitsADU combinations (a, b, c or d) or any single ADU or JADU listed below are permitted in areas zoned for single-family use as followsis allowed on a parcel with an existing or proposed single family dwelling.:
a. One detached ADU, one converted ADU, and one JADU;
b. One attached ADU and one JADU;
c. One attached ADU and one converted ADU; or
d. One attached ADU and one detached ADU.

2. Size.
a. Attached and detached. Shall not exceed 850 square feet each for ADUs with fewer than two bedrooms or 1,000 square feet each for ADUs with two or more bedrooms.
b. Converted. May assume the maximum size of the existing structure it is to be constructed from and may be expanded by no more than 150 square feet for the sole purpose of accommodating ingress and egress to the converted structure. c. JADU. Shall not exceed 500 square feet.

3. Height.
a. Single-Story. A single-story accessory dwelling unit shall not exceed 16 feet in height above grade, measured to the peak of the structure. b. Two-Story. An accessory dwelling unit that is constructed with a second story shall not exceed the maximum allowable structure height for the area in which it is located.
c. Converted and JADUs. Shall not be expanded beyond the existing height of the structure or portion of a structure they are to be constructed from.

4. Setbacks.
a. All new construction ADUs shall adhere to setback standards in SLTCC

6.85.030 Table 6.85-1, except where this prevents an ADU of 800 square feet the following setback exceptions shall apply:
i. Rear and interior side setbacks may be reduced to 4 feet. ii. Front and street side setbacks may be reduced by the minimum necessary to accommodate an ADU of 800 square feet when no alternative exists. b. Nonconforming setbacks are not required to be corrected for the construction of an ADU or JADU from an existing structure.
75 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. a. Single-Family Parcel. Only one attached accessory dwelling unit or junior accessory dwelling unit shall be allowed on a parcel with a proposed or existing single-family dwelling, where the accessory dwelling unit or junior accessory dwelling unit:
i. Is either within a proposed single-family dwelling, within the existing space of an existing single-family dwelling, or within the existing space of an accessory structure, plus up to 150 additional square feet if such expansion is for the sole purpose of accommodating ingress and egress to the converted structure;
ii. Has exterior access that is independent of that for the single-family dwelling; and
iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
b. Limited Detached. One detached new construction accessory dwelling unit shall be allowed on a parcel with a proposed or existing single-family dwelling, in addition to a junior accessory dwelling unit, if the accessory dwelling unit meets all the following requirements:
i. Is detached from the primary dwelling;
ii. Is 800 square feet or smaller in size;
iii. Has a peak height above grade of 16 feet or less; and iv. Has side and rear setbacks of at least four feet.

3. Limitation on Types and Number of Units. In any area zoned for single-family residences, only the following combination of accessory dwelling units may be provided on a single parcel:
a. Detached accessory dwelling unit and junior accessory dwelling unit. b. Detached accessory dwelling unit and attached accessory dwelling unit. 4G. Multifamily AreasParcels. Accessory dwelling units are permitted in multifamily residences as follows:The following development and design standards shall be applicable to all parcels with existing or proposed multifamily dwellings, including parcels with existing or proposed mixed-use projects with a multifamily component.

1. Number and Type. Any of the following ADUs shall be allowed on parcels with existing or proposed multifamily dwellings.
a. Detached. Up to two detached ADUs shall be allowed on a parcel that has an existing or proposed multifamily structure.
ab. Converted Spaces within a Multifamily DevelopmentStructure. 76 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. i. Within any multifamily structure used exclusively for residential use, pPortions of such structures that are not used as livable space multifamily dwelling structures that are not part of an existing unit may be converted to accessory dwelling unitsADUs, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, or living areas associated with residential accessory structures as defined by TRPA Code of Ordinances Section 21.3.6, as may be amended, provided that any such space converted to an accessory dwelling unitADU complies with minimum state building standards for dwellings.
ii. At least one converted accessory dwelling unitADU shall be allowed within an existing multifamily structure. as long as tThe total number of converted accessory dwelling unitsADUs within the structure does shall not exceed 25 percent of the existing multifamily units.
b. Limited Detached. Up to two detached accessory dwelling units shall be allowed on a parcel where a multifamily structure exists if each of the detached accessory dwelling units meet all the following requirements:
i. Have side and rear setbacks of at least four feet; and ii. Are 800 square feet or smaller in size.

2. Size.
a. Detached. Shall not exceed 850 square feet each for ADUs with fewer than two bedrooms or 1,000 square feet for ADUs with two or more bedrooms. b. Converted. A converted ADU may assume the maximum size of the existing structure it is to be constructed from and may be expanded by no more than 150 square feet for the sole purpose of accommodating ingress and egress to the converted structure.

3. Height.
a. Single-Story. A single-story accessory dwelling unit shall not exceed 16 feet in height above grade, measured to the peak of the structure, except when the ADU is located on a lot with an existing or proposed multistory multifamily dwelling, a height of 18 feet shall be allowed.
b. Two-Story. An accessory dwelling unit that is constructed with a second story shall not exceed the maximum allowable structure height for the area in which it is located.
b. Converted. Shall not be expanded beyond the existing height of the structure or portion of a structure they are to be constructed from.

4. Setbacks.
a. All new construction, detached ADUs shall meet the following setbacks:
77 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. i. Rear and interior side setbacks of at least 4 feet.
ii. Front and street side setbacks shall be consistent with setbacks required for the multifamily development pursuant to SLTCC Chapter 6.58. These setbacks may be reduced by the minimum necessary to accommodate an ADU of 800 square feet when no alternative exists.
b. Nonconforming setbacks are not required to be corrected for the construction of an ADU from an existing structure.

FH. Standards Applicable to All Accessory Dwelling UnitsADUs and JADUs. The following standards apply to all accessory dwelling units and junior accessory dwelling units constructed on or moved to a new site and to the remodeling or rebuilding of existing single-family dwelling or multifamily structure to create an accessory dwelling unit.

1. Parcel Size and Width. No minimum parcel size or parcel width shall apply for the construction of an accessory dwelling unit.

21. Access. Every accessory dwelling unit
a. All ADUs shall have direct exterior access independent of the exterior access of the primary dwelling an entrance separate from that of the primary entrance of the existing structure.
b. In no case shall a passageway, breezeway, or similar connection between structures on the parcel be required in conjunction with the construction of an ADU.

2. Rent and ownership.
a. In no case shall an ADU or JADU be rented for a period of less than 30 days. b. No ADU, unless otherwise permitted by state law, may be sold or otherwise conveyed separately from the parcel and the primary dwelling in the case of a single family parcel or from the parcel and all of the dwelling units in the case of a multifamily parcel.

3. Design.
a. ADUs shall be designed and constructed to match the existing single-family dwelling architecturally and aesthetically in terms of exterior materials and colors, building elements, structure mass, and roof pitch, as well as any applicable design guidelines.
b. Within any historic district zone or historic district overlay zone, the design of ADUs shall be consistent with the design and development guidelines applicable to such zones.
78 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. c. If the ADU is a manufactured home, the manufactured home shall be erected and permanently attached on a permanent foundation and shall be made to match the primary dwelling in terms of architectural style, exterior materials and colors, and roof pitch.

3. Fire Sprinklers. Fire sprinklers are required in an accessory dwelling unit if they are required in the primary dwelling.

4. Permanent Foundations.
a. All accessory dwelling unitsADUs shall be permanently attached to a permanent foundation as described in SLTCC 6.85.030(A)(2)(p) unless approved as a movable tiny house (SLTCC 6.85.060).
b. A recreational vehicle, commercial coach, trailer, motor home, camper, camping trailer, or boat shall not be used as an accessory dwelling unitADU.

Movable tiny houses (as defined in SLTCC 6.85.060) may be used as accessory dwelling unitsADUs subject to the requirements of SLTCC 6.85.060.

5. Nonconforming Conditions. The correction of nonconforming zoning conditions is not required in order to establish an accessory dwelling unit on a parcel with a primary dwelling.

5. No minimum parcel size or parcel width shall be required for the construction of an ADU.

6. Fire sprinklers are required in an ADU if they are required in the primary dwelling.

7. The correction of nonconforming zoning conditions is not required to establish an ADU on a parcel with a primary dwelling.

8. New utility connections are required consistent with state law.

9. Parking.
a. No parking space is required for a JADU.
b. One off-street parking space shall be provided per ADU, except as noted in subsection (d) below. This space may be provided as tandem parking, including on an existing driveway. No parking shall be permitted other than on a paved driveway. Parking spaces may also be provided through a mechanical vehicle parking lift. Location of parking is subject to SLTCC Chapter 6.85. c. When a garage, carport, or covered parking area is demolished for the construction of an ADU or converted to an ADU, the lost parking space(s) are not required to be replaced.
d. Parking is not required for an ADU if any one of the following apply:
i. When the ADU is located within one-half mile walking distance of a public transit stop.
79 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. ii. When the ADU is located within a historic district. iii. When the ADU is part of the proposed or existing primary residence or an accessory structure, including all JADUs and converted ADUs. iv. When there is a designated car share vehicle parking space located within one block of the ADU.
v. When on street parking permits are required but not offered to the occupant of the ADU.

6. Design.
a. Accessory dwelling units shall be designed and constructed to architecturally and aesthetically match the existing single-family dwelling in terms of exterior materials and colors, building elements, structure mass, and roof pitch, as well as any applicable design guidelines.
b. Within any historic district zone or historic district overlay zone, the design of accessory dwelling units shall be consistent with the design and development guidelines applicable to such zones.
c. If the accessory dwelling unit is a manufactured home, the manufactured home shall be erected and permanently attached on a permanent foundation and shall be made to match the primary dwelling in terms of architectural style, exterior materials and colors, and roof pitch.

7. No Separate Conveyance. An accessory dwelling unit may be rented, but no accessory dwelling unit, unless otherwise permitted by state law, may be sold or otherwise conveyed separately from the parcel and the primary dwelling in the case of a single-family parcel or from the parcel and all of the dwellings in the case of a multifamily parcel.

8. Rental Term. No accessory dwelling unit may be rented for a term that is shorter than 30 days.

9. Impact Fees. No impact fees (including school fees) shall be charged to an accessory dwelling unit that is less than 750 square feet in size. Any impact fee charged to an accessory dwelling unit 750 square feet or greater shall be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., accessory dwelling unit divided by the floor area of the primary dwelling, multiplied by the typical fee amount charged for a new dwelling). For the purposes of this paragraph, impact fees do not include any connection fee or capacity charge for water or sewer service.

G. Additional Standards Applicable to Attached and Detached Accessory Dwelling Units. The following standards apply only to attached and detached accessory dwelling units.

1. Size.
80 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. a. Detached. May not exceed 850 square feet if it has fewer than two bedrooms or 1,000 square feet if it has two bedrooms. No more than two bedrooms are allowed.
b. Attached. May not exceed 850 square feet if it has fewer than two bedrooms or 1,000 square feet if it has two bedrooms. No more than two bedrooms are allowed. An attached accessory dwelling unit shall not exceed 50 percent of the floor area of the primary dwelling.

2. Height.
a. Single-Story. A single-story accessory dwelling unit shall not exceed 16 feet in height above grade, measured to the peak of the structure. b. Two-Story. An accessory dwelling unit that is constructed with a second story shall not exceed the maximum allowable structure height for the area in which it is located.

3. Passageways. No passageway, breezeway, or similar connection between structures on the parcel shall be required in conjunction with the construction of an accessory dwelling unit.

4. Utilities. New utility connections are required consistent with state law.

5. Parking.
a. One off-street parking space is required for each accessory dwelling unit. The parking requirement for an accessory dwelling unit shall be in addition to the parking requirement for the existing residence on the property. This space may be provided as tandem parking, including on an existing driveway. No parking shall be permitted in the front yard other than on the paved driveway. Parking spaces may also be provided through a mechanical vehicle parking lift. b. No Replacement. When a garage, carport, or covered parking structure providing required parking for the primary residence or residences is demolished to allow for the construction of an accessory dwelling unit or is converted to an accessory dwelling unit, those parking spaces are not required to be replaced. c. Additional parking for the accessory dwelling unit is not required in the following instances:
i. The accessory dwelling unit is located within one-half mile walking distance of public transit, including transit stations and bus stations. ii. The accessory dwelling unit is located within a historic district. iii. The accessory dwelling unit is part of the proposed or existing primary residence or an accessory structure.
81 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. iv. When on-street parking permits are required but not offered to the occupant of the accessory dwelling unit.
v. When there is a designated car share vehicle parking space located within one block of the accessory dwelling unit.

6. Permits.
a. Ministerial Accessory Dwelling Unit Permit. Prior to constructing any attached or detached accessory dwelling unit, the property owner shall obtain a building permit from the city. The city shall issue the permit within 60 days from the date that the city receives a completed application, unless:
i. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay;
ii. The city requires corrections to the building permit application; in which case the 60-day time period is tolled until the applicant resubmits a corrected application; or
iii. The building permit application is submitted with a permit application to construct a new single-family or multifamily dwelling on the parcel, in which case the city may delay acting on the building permit application until the city has acted on the permit application to construct the new single-family or multifamily dwelling, in which case the building permit for the accessory dwelling unit will be issued in conjunction with the other permit. b. Application and Processing Fees. A schedule of fees for the application and processing of a building permit for an accessory dwelling unit will be established by city council resolution.

H. Standards Applicable to Converted Accessory Dwelling Units. The following standards apply only to converted accessory dwelling units:

1. Setback. No setback is required for a legally existing structure that is converted to an accessory dwelling unit.

2. Parking. No additional off-street parking is required for a converted accessory dwelling unit, regardless of if a garage, carport, or covered parking structure is converted into an accessory dwelling unit. If replacement parking is provided, the replacement spaces shall be located in any configuration on the same parcel as the accessory dwelling unit and may include but is not limited to covered spaces, uncovered spaces, or tandem spaces. Replacement parking may only occur on driveways leading to a required parking space or in rear yard on a paved surface, provided such paved area can be easily accessed via the driveway or an alley. No parking shall be permitted in the front yard other than on the paved driveway.

Parking spaces may also be provided through a mechanical vehicle parking lift. 82 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023.

3. Building Permit. The property owner shall obtain a valid building permit for the converted accessory dwelling unit, subject to all the standard application and processing fees and procedures that apply to building permits generally.

I. Standards Applicable to Junior Accessory Dwelling Units. The following standards apply only to junior accessory dwelling units:Additional Requirements for JADUs Only.

1. Owner-Occupancy. On a parcel where a JADU exists, owner-occupancy shall be required in either the remaining portion of the structure or the newly created JADU. A person with legal or equitable title to the property shall reside on the property either in the primary dwelling or the JADU as that person’s legal domicile and primary residence. Owner-occupancy shall not be required if the owner is a governmental agency, land trust, or housing organization.

2. Deed Restriction Recordation. Prior to issuance of a building permit for a JADU, a deed restriction shall be recorded against the title of the property in the county recorder’s office and a copy filed with the director. The deed restriction shall run with the land and bind all future owners. The form of the deed restriction will be provided by the city and shall provide that:
a. The JADU shall not be sold separately from the primary dwelling, except as may otherwise be permitted by state law.
b. The JADU is restricted to the approved size and other attributes allowed by subsection (E)(4).
c. The deed restriction runs with the land and is enforceable against future property owners.
d. The deed restriction may be removed if the owner eliminates the JADU. To remove the deed restriction, an owner may make a written request of the director, providing evidence that the JADU has in fact been eliminated. If the JADU is not entirely physically removed but is only eliminated by virtue of having a necessary component of a JADU removed, for example removing the kitchen facilities, the remaining structure and improvements shall otherwise comply with applicable provisions of this code. e. The deed restriction is enforceable by the director or designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the JADU in violation of the recorded restrictions or abatement of the illegal unit.

1. Size. The total area of floor space for a junior accessory dwelling unit shall not exceed 500 feet and shall not expand the size of an existing single-family dwelling 83 Exhibit B
The South Lake Tahoe City Code is current through Ordinance 1178, passed September 12, 2023. by more than 150 square feet, provided such expansion is provided solely for the purpose of accommodating ingress and egress.

2. Efficiency Kitchen. A junior accessory dwelling unit shall include an efficiency kitchen, requiring and limited to the following components:
a. A sink with a maximum waste line drain of one and one-half inches. b. A cooking facility with appliances which do not require electrical service greater than one 120 volts or natural or propane gas.
c. A food preparation counter or counters that total at least 15 square feet in area.
d. Food storage cabinets that total at least 30 square feet of shelf space.

3. Parking. No additional off-street parking is required for a junior accessory dwelling unit.

4. Permits.
a. Ministerial Junior Accessory Dwelling Unit Permit. The property owner shall obtain a building permit for the junior accessory dwelling unit, subject to all standard application and processing fees and procedures that apply to building permits generally. The city shall issue a building permit within 60 days from the date that the city received a completed application, unless either:
i. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay;
ii. The city requires corrections to the building permit application, in which case the 60-day time period is tolled until the applicant resubmits a corrected application; or
iii. The application to create a junior accessory dwelling unit is submitted with a permit application to construct a new single-family dwelling on the parcel.

The city may delay acting on the permit application for the junior accessory dwelling unit until the city acts on the permit application to construct the new single-family dwelling, but the application to construct the junior accessory dwelling unit will still be considered ministerial without discretionary review or a hearing. (Ord. 1152 § 4; Ord. 1160 § 3)
84 Accessory Dwelling Units - Page 1 of 2
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85 Accessory Dwelling Units - Page 2 of 2
86 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:4
Agenda Item: Ordinance Amending City Code Chapters 4.60 and 4.65 Regarding Public Nuisances Consisting of Abandoned Structures (Second Reading)
Executive Summary: Abandoned, damaged and partially constructed structures constitute blight, become attractive nuisances, lower property values and are a source of frustration to neighborhoods.

Proposed City Code amendments would allow partially constructed structures to be addressed through abatement, administrative citation, and/or any other alternative abatement process permitted by state law. Proposed amendments would also create more consistency in the procedures for addressing dwelling and non-dwelling structures, creating more clarity and ease of administration. On March 12th, the City Council passed a motion to hold first reading of an ordinance amending the City Code to allow partially constructed structures to be addressed through abatement, administrative citation, and/or any other alternative abatement process permitted by state law.

Requested Action / Suggested Motions: Pass an Ordinance amending South Lake Tahoe City Code Title 4, Chapters 4.60 (Nuisances consisting of abandoned or substantially damaged non dwelling structures) and 4.65 (Nuisances consisting of abandoned or substantially damaged dwelling structures) to include structures that are in a partial state of construction in the definition of abandoned building and to create consistency in remedying nuisances associated with non dwelling and dwelling structures.

Responsible Staff Member: Hilary Roverud, Assistant City Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report
02-Ordinance
03-Public Notice Abandoned Structures Ordinance.pdf
87 Council Agenda Report- March 26, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Ordinance amending City Code Chapters 4.60 and 4.65 regarding nuisances consisting of Abandoned Structures
Location: Citywide
Responsible Staff Member: Hilary Roverud, Assistant City Manager Background: On September 12, 2023 the City Council directed staff to explore enforcement options to address nuisance and safety issues related to partially constructed structures.

Issue and Discussion: Abandoned, damaged and partially constructed structures constitute blight, become attractive nuisances, lower property values and are a source of frustration to neighborhoods.

The City Code currently contains procedures for remedying properties that contain abandoned or damaged dwelling and non-dwelling structures and are found to be an attractive nuisance. However, the City Code does not currently specify procedures for remedying partially constructed structures that are left incomplete and constitute an attractive nuisance.

On March 12th, the City Council passed a motion to hold first reading of an ordinance amending the City Code to allow partially constructed structures to be addressed through abatement, administrative citation, and/or any other alternative abatement process permitted by state law. Proposed amendments would also create more consistency in the procedures for addressing dwelling and nondwelling structures, creating more clarity and ease of administration.

Financial Implications: There are no direct financial implications associated with the City Code amendments. However, any citations issued would include fines consistent with the City Master Fee Schedule (currently up to $1000 per occurrence). Fines paid are reflected in the budget as Police Department revenue.

Environmental Considerations: Adoption of this ordinance is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications: City Strategic Plan Priority 1 includes the goal of minimizing the impact our built environment has on Lake Tahoe. The proposed amendments will provide additional tools for the City to address environmental impacts and safety issues associated with partially constructed projects.
88 Council Agenda Report- March 26, 2024 Page
2 of 2
89 Ordinance 2024-XXX March 26, 2024 Page 1 of 7
Ordinance 2024-XXX
Adopted by the City of South Lake
Tahoe City Council
March 26, 2024
Ordinance amending South Lake Tahoe City Code Title 4, Chapters 4.60 (Nuisances consisting of abandoned or substantially damaged nondwelling structures) and 4.65 (Nuisances consisting of abandoned or substantially damaged dwelling structures) to include structures that are in a partial state of construction in the definition of abandoned building and to create consistency in remedying nuisances associated with nondwelling and dwelling structures.

FINDINGS
A. Abandoned, damaged and partially constructed structures constitute blight, become attractive nuisances, lower property values and are a source of frustration to neighborhoods.

B. Amendments to the South Lake Tahoe City Code are necessary to include partially constructed structures in the definition of abandoned structures and to initiate appropriate code enforcement actions.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Chapter 4.60 (Nuisances consisting of abandoned or substantially damaged nondwelling structures) of the South Lake Tahoe City Code is amended to read in its entirety as follows:

Chapter 4.60

NUISANCES CONSISTING OF ABANDONED OR

SUBSTANTIALLY DAMAGED NONDWELLING STRUCTURES
Sections:

4.60.010 Recitals.

4.60.020 Definitions.

4.60.030 Remedies.

4.60.040 Authority not exclusive.

4.60.010 Recitals.

The existence of abandoned or substantially damaged nondwelling structures, as defined herein, is considered an attractive nuisance, as such structures are found to constitute 90 Ordinance 2024-XXX March 26, 2024 Page 2 of 7
neighborhood blight and deterioration in the community. Further, these structures represent a significant safety hazard to the surrounding neighborhood and the community as they attract children and others to the dangerous condition of the abandoned or substantially damaged structures. (Ord. 814 § 1. Code 1997 § 17-85)

4.60.020 Definitions.

A. “Abandoned or substantially damaged nondwelling structure” means a structure which meets any of the following:

1. Whenever the building or structure has been so damaged by fire, wind, earthquake, snow, flood, or has otherwise become so dilapidated or deteriorated as to become:
a. An attractive nuisance to children; or
b. A harbor for vagrants; or as to
c. Enable persons to resort thereto or loiter therein for the purpose of committing unlawful acts; or

2. Whenever any structure is in such a condition as to constitute a public nuisance in any manner, under any provision of law or in equity; or

3. Whenever any portion of a structure remains on a site after the demolition or destruction of the structure or whenever any structure is abandoned for a period in excess of 180 days so as to constitute such structure or portion thereof a public or attractive nuisance or hazard to the public.

4. Whenever a structure has remained in a state of partial construction for a period 180 days or more, and where the continuation of the condition is unsightly or hazardous to the public health, safety, or welfare.

B. “Nondwelling unit” means a structure not designed or intended to be used for occupancy for living and sleeping purposes. (Ord. 814 § 1. Code 1997 § 17-86)

4.60.030 Remedies.

Upon the building official’s determination that a structure is an abandoned or substantially damaged nondwelling structure, the city may choose to abate the public nuisance under chapter 4.40 or under any alternative abatement process permitted under state law, or issue administrative citations under chapter 2.30. Nothing in this section shall be construed as limited in the city’s ability to concurrently or consecutively use any of those proceedings as the city may deem effective. (Ord. 814 § 1. Code 1997 § 17-87)

4.60.040 Authority not exclusive.

The authority conferred by this chapter is not exclusive. Dwelling unit buildings and/or structures which may meet the criteria for abandonment pursuant to the Uniform Building Code and other applicable provisions of state law are addressed in Chapter 6.15 SLTCC and abatement of such structures shall be administered by the city building department. (Ord. 814 § 1. Code 1997 § 17-88)
-88)
SECTION 2. Chapter 4.65 (Nuisances consisting of abandoned or substantially damaged 91 Ordinance 2024-XXX March 26, 2024 Page 3 of 7
dwelling structures) of the South Lake Tahoe City Code is amended to read in its entirety as follows:

Chapter 4.65

NUISANCES CONSISTING OF ABANDONED OR SUBSTANTIALLY DAMAGED

DWELLING STRUCTURES
Sections:

4.65.010 Findings and purpose.

4.65.020 Definitions.

4.65.030 Rehabilitation Required.

4.65.040 Remedies.

4.65.010 Findings and purpose.

The city of South Lake Tahoe finds it is a responsibility of property ownership, whether a local or an out of town resident, to prevent their property from becoming a burden to the neighborhood and community as well as a threat to the public health, safety or welfare. This finding is based on the following:

A. Vacant buildings are a major cause and source of blight in both residential and nonresidential neighborhoods, especially when the owner of the building fails to actively maintain and mange the upkeep of the building.

B. Vacant or boarded buildings often attract transients and criminals, including drug users. Use of such buildings by transients and criminals, who may employ primitive cooking or heating methods, creates a risk of fire for the building and adjacent properties.

C. Vacant or boarded properties are often used as dumping grounds for junk, debris, and abandoned vehicles and are often overgrown with weeds and other vegetation.

D. Vacant buildings that are boarded up to prevent entry by transients and other long term vacancies discourage economic development and retard appreciation of property values.

E. Seasonal occupancy and out of town ownership frequently account for a majority of nuisances involving vacant or boarded buildings which are also often substandard or unkept, thus constituting public nuisances.

F. Dwelling structures that are abandoned in a partial state of construction create an attractive nuisance and have many of the same detriments to the community as vacant or boarded properties.

The purpose of this chapter, therefore, is to monitor these vacant and boarded buildings and require their upkeep and ongoing maintenance so that they do not become or continue to be attractive nuisances, are not used by trespassers, are properly maintained and do not become a blighting influence in the neighborhood. City departments involved in such monitoring include the police department, the fire department, the public works department, and the planning department. (Ord. 879 § 1. Code 1997 § 17-89)

4.65.020 Definitions.

1. “Abandoned building” means a structure which has been vacated as evidenced by discontinuance of utility service and/or unmaintained, or is uninhabitable as deemed by the 92 Ordinance 2024-XXX March 26, 2024 Page 4 of 7
building official or code enforcement officer, or where a structure remains in a state of partial construction for a period of 180 days or more and where continuation of the condition is unsightly or hazardous to the public health, safety, or welfare.

2. “Blight” means anything that destroys or prevents economic growth, or causes devaluation of a building or structure.

3. “Boarded building” means a structure which has been covered or closed with boards or similar material to deter entrance or secure for a specific reason or purpose.

4. “Building” means any structure as to which government agencies have regulatory power, used or intended for supporting or sheltering any use or occupancy (designed or used for the support, shelter, or enclosure of persons, animals, or property of any kind).

5. “Damaged/destroyed” means buildings damaged or destroyed by fire or other similar calamity and determined to be uninhabitable by the city of South Lake Tahoe or other federal or state agency.

6. “Derelict” means an abandoned structure or other development, including foundations.

Abandonment is determined without regard to intent to abandon. Evidence of abandonment includes lack of maintenance, access, utility connections, habitability or ability to function in the applicable use category which causes loss of development rights as determined by Tahoe Regional Planning Agency.

7. “Dwelling” means any building or portion thereof which contains living facilities, including provisions for sleeping, eating, cooking and sanitation.

8. “Maintenance” is the ordinary maintenance and repair, which is the upkeep, or preservation of the condition of a building both inside and out in order to keep the existing structure in a safe condition, orderly appearance and to prevent corrosion or deterioration caused by weather, age or other conditions.

9. “Multiple-family dwelling” means more than one residential dwelling unit located on a single parcel and used exclusively for residence purposes. Multiple-family dwellings may be contained in separate buildings such as two or more detached houses on a single parcel, or in a larger building on a parcel such as a duplex, a triplex, or an apartment building.

10. “Occupancy” is the purpose for which a building, or part thereof, is used or intended to be used.

11. “Owner” means any person, agent, firm or corporation having a legal or equitable interest in the property.

12. “Parcel” means an area of land or in the case of a condominium, separate space, for which boundaries have been established by some legal instrument such as a recorded map or recorded deed and which is recognized as a separate legal entity for purpose of transfer of title.

13. “Permit” means an official document or certificate issued by the building official authorizing performance of a specified activity.

14. “Rehabilitation” means upgrading existing facilities by repair, reconstruction, or modification.
93 Ordinance 2024-XXX March 26, 2024 Page 5 of 7

15. “Repair” means the reconstruction or renewal of any part of an existing building for the purpose of its maintenance.

16. “Residential” means uses, facilities and activities primarily pertaining to the occupation of buildings on a permanent basis for living, cooking, and sleeping.

17. “Residential unit” means one or more rooms which may include one or more bedrooms, with not more than one kitchen, designed to be occupied permanently as an independent housekeeping unit by one family or one collective household with facilities for living, cooking, sleeping and eating.

18. “Shall” as used in this code is mandatory.

19. “Single-family dwelling” means one residential dwelling unit located on a parcel used exclusively for residence purposes. A single-family dwelling unit may be contained in a detached building such as a single-family house.

20. “Site” means a parcel of land bounded by a property line or a designated portion of a public right-of-way.

21. “Structural repairs” means repairs to those elements of a structure that affect the bearing capacity of the structure including without limitation, pier pilings, bracing and supports, bearing walls, rafters, foundations and base materials under asphalt or concrete.

22. “Structure” means anything constructed or built, any edifice or building of any kind, or any piece of work artificially built or composed of parts joined together in some definite manner, which requires location on the ground or is attached to something having a location on the ground.

23. “Uninhabitable structure” means a building, structure or other development determined by the building official to be unfit or unsafe for occupancy.

24. “Utility” means a public or quasi-public entity which provides gas, water, electricity, cable TV, telephone or similar services.

25. “Vacant building” means a structure with no occupant(s), and/or furnishings and may or may not be boarded up.

26. “Vacant parcel” means a parcel which is undeveloped or unimproved and has no established use. (Ord. 879 § 1. Code 1997 § 17-90)

4.65.030 Rehabilitation Required.

A. The owner(s) of any boarded building, whether boarded by voluntary action of the owner or as a result of enforcement activity by the city, shall cause the boarded building to be rehabilitated for occupancy within 90 days after written notification by the city.

B. No person shall allow a building designed for human use or occupancy to stand vacant for more than 90 days, unless one of the following applies:

1. The building is the subject of an active building permit for repair or rehabilitation and the owner is progressing diligently to complete the repair or rehabilitation.

2. The building meets all codes, does not contribute to blight, is ready for occupancy, and 94 Ordinance 2024-XXX March 26, 2024 Page 6 of 7
is actively being offered for sale, lease, rent, or used as a second home.

3. The code enforcement officer or his/her designee determines that the building does not contribute to and is not likely to contribute to blight because the owner is actively maintaining and monitoring the building so that it does not contribute to blight. Active maintenance and monitoring shall include:
a. Maintenance of landscaping and plant materials in good condition. b. Maintenance of the exterior of the building, including but not limited to paint and finishes, in good condition.
c. Regular removal of all exterior trash, debris, and graffiti. d. Maintenance of the building in continuing compliance with all applicable codes and regulations.
e. Prevention of criminal activity on the premises, including but not limited to use and sale of controlled substances, prostitution and criminal street gang activity.

4.65.040 Remedies.

Upon the building official’s determination that a dwelling structure is an abandoned building or boarded building, the city may choose to abate the public nuisance under chapter 4.40 or under any alternative abatement process permitted under state law, or issue administrative citations under chapter 2.30 in the amount of $1,000 per building for the first violation and an additional citation in the amount of $1,000 per building that remains in violation of this chapter 90 days following the imposition of the first citation. Nothing in this section shall be construed as limiting the city’s ability to concurrently or consecutively use any of those proceedings as the city may deem effective.

SECTION 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 5. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 6. This Ordinance shall become effective 30 days following its adoption.

Adopted by the City of South Lake Tahoe City Council on March 26, 2024 by the following vote:

Yes:

No:

Abstain:

Absent:
95 Ordinance 2024-XXX March 26, 2024 Page 7 of 7
Date:

Mayor
Attest:

Susan Blankenship, City Clerk
First Reading:

Published:

Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
96 Abandoned Structures - Page 1 of 2
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97 Abandoned Structures - Page 2 of 2
98 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:5
Agenda Item: Ordinance Amending Chapter 4.185 of the South Lake Tahoe City Code (Shared Mobility Devices) to Modify Parking Restrictions (Second Reading) Executive Summary: At the City Council meeting on August 8, 2023, Councilmember Robbins requested, and Mayor Pro Tem Friedrich seconded, that an item be brought back to City Council to amend Ordinance 2020-1140 to add a requirement that scooters be parked in corrals. As a result, City staff drafted a proposed amendment to Ordinance 2020-1140 to address concerns regarding SMDs being parked in unsafe and undesirable locations. A first reading of the proposed amendment was considered and approved by City Council at the Council meeting on March 12, 2024. The present agenda item brings that proposed amendment back for a second reading and adoption.

Requested Action / Suggested Motions:

Pass an Ordinance amending Chapter 4.185 to the South Lake Tahoe City Code regarding regulation of shared mobility devices.

Responsible Staff Member: Dan Bardzell, Assistant City Attorney Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01 - Staff Report.docx
02 - Shared Mobility Device Ordinance (redline).pdf
03 - Shared Mobility Device Ordinance.pdf
04-Public Notice Shared Mobility Devices Ordinace.pdf
99 Staff Report for City Council Meeting of March 26, 2024 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Amendment to Ordinance Regulating Shared Mobility Devices (Second Reading) Location: Citywide
Responsible Staff Member: Dan Bardzell, Assistant City Attorney Background:

On February 11, 2020, City Council adopted Ordinance 2020-1140 adding Chapter 4.185 to the South Lake Tahoe City Code. This ordinance regulates Shared Mobility Devices (SMDs). For purposes of this ordinance, a “shared mobility device” is defined, in pertinent part, as any wheeled transportation device, other than a bicycle, e-bicycle, automobile or motorcycle, by which a person can be propelled, moved or drawn; is accessed via an on-demand portal, whether a smartphone application, membership card, or similar method.

Issue and Discussion:

At the City Council meeting on August 8, 2023, Councilmember Robbins requested, and Mayor Pro Tem Friedrich seconded, that an item be brought back to City Council to amend Ordinance 2020-1140 to add a requirement that scooters be parked in corrals. As a result, City staff drafted a proposed amendment to Ordinance 2020-1140 (Attachment 2: redline amended ordinance; Attachment 3: clean amended ordinance) to address concerns regarding SMDs being parked in unsafe and undesirable locations.

A first reading of the proposed amendment was considered and approved by City Council at the Council meeting on March 12, 2024. The foregoing agenda item brings that proposed amendment back for a second reading and adoption.

Specifically, the amendment would add a requirement that any rider shall not lock, park, or end a ride within any Class I or Class II bikeway or trail in the City. It would also add a requirement that any rider shall not lock, park, or end a ride except within a corral created either by geofencing, or by physical striping, marking or signage if the SMD is within 1,000 feet from a corral.

Additionally, the amendment would require any operator of SMDs within the city to use geofencing or similar technology to prohibit riders from operating or parking SMDs in violation of the above requirements.
100
Staff Report for City Council Meeting of March 26, 2024 2 of 2 The amendment would also authorize the City to establish locations of corrals and adopt additional rules to implement the provisions of this chapter.

Financial Implications:

While not included in the ordinance, if the City installs new signs and pavement markings for designated corrals, the City will incur additional costs which could be covered by the permit fees.

Policy Implications:

The proposed amended ordinance balances the popularity and demand for this alternative mode of transportation with establishing additional recommended public safety requirements. 101
Chapter 4.185

SHARED MOBILITY DEVICES
Sections:

4.185.010 Purpose.

4.185.020 Definitions.

4.185.030 Shared bicycles prohibited.

4.185.040 Permit required.

4.185.050 Application for permit.

4.185.060 Issuance of permits.

4.185.070 Fleet limits.

4.185.080 Geofencing and City-designated riding and parking zones.

Operating regulations.

4.185.090 Operating regulations.

4.185.090 100 Impoundment and retrieval of shared mobility devices.

4.185.100 110 Revocation of permit.

4.185.110 120 Enforcement.

4.185.010 Purpose.

The purpose of this chapter is to establish a process for permitting and regulating operators and riders of shared mobility devices to achieve the city’s goals of encouraging alternative modes of transportation while protecting public health and safety.

4.185.020 Definitions.

For the purposes of this chapter, the following terms, phrases and words shall have the meanings hereinafter set forth:
“Bikeway” means a facility that is provided primarily for bicycle travel as defined by California Streets and Highways Code section 890.4. “Class I bikeway” means a bike path or shared use path which provides a completely separated right-of-way designated for the exclusive use of bicycles and pedestrians with crossflows by motorists minimized.

“Class II bikeway” means a bike lane which provides a restricted right-of-way designated for the exclusive or semi exclusive use of bicycles with through travel by motor vehicles or pedestrians prohibited, but with vehicle parking and crossflows by pedestrians and motorists permitted.
102
“Corral” means an area designated by the chief of police for staging or parking shared mobility devices that is created either by geofencing, or by physical striping, marking or signage.
“Fleet” means all shared mobility devices in the city owned by a specific operator.
“Geofencing” means the creation of a virtual geographic boundary, defined by Global Positioning System (GPS), radio-frequency identification (RFID), or other technology, that enables an operator to regulate speed, issue notifications, and take other actions, when a shared mobility device within its fleet enters or leaves an area.
“Operator” means any individual, firm, association, partnership, or corporation arranging to provide shared mobility devices within the city. “Permit” means a permit issued to an operator under this chapter. “Rider” means any person who is riding or is in actual physical control of a shared mobility device.
“Shared mobility device” means any wheeled transportation device, other than a bicycle, e-bicycle, automobile or motorcycle, by which a person can be propelled, moved or drawn; is accessed via an on-demand portal, whether a smartphone application, membership card, or similar method; is displayed, placed or offered for rent in any public area or public right-of-way by an operator for shared use by members of the public; and is available to members of the public in unstaffed, self-service locations.

4.185.030 Shared bicycles prohibited.

Shared bicycles and shared e-bicycles are prohibited.

4.185.040 Permit required.

It is unlawful for any operator to conduct a shared mobility device business without a permit.

4.185.050 Application for permit.

A. An operator shall submit a permit application to the chief of police containing, at a minimum, the following:
103

1. The operator’s name and business address, and the name and natural person or persons who will serve as a local point of contact for the operator;

2. Proof of a valid city business and professions certificate;

3. The type and number of shared mobility devices the operator intends to deploy with a list of identifying serial numbers designated for each device, and a schedule for phased deployment of the fleet, if applicable;

4. The location of any building or property proposed to be used by the operator for its shared mobility device business operations within the city; and

5. A $75.00 nonrefundable fee for each shared mobility device in the operator’s fleet for use within the city. If phased deployment of the fleet is proposed, payment for the first phase of deployment is due with the application and payment for any subsequent phases of deployment is due prior to each deployment.

B. At the time of application, the operator must provide proof of insurance naming the city of South Lake Tahoe as an additional insured for an amount no less than $2,000,000 per occurrence for bodily injury, personal injury, and property damage, and with an aggregate amount of no less than $4,000,000, and which meets the following requirements:

1. If the operator maintains broader coverage and/or higher limits than the minimums required for all policies, the city requires and shall be entitled to the broader coverage and/or higher limits maintained by the operator. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the city.

2. The operator’s insurance coverage shall be the primary insurance coverage with respect to the city, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the city, its officers, officials, employees, or volunteers shall be excess of the operator’s insurance and shall not contribute with it.

3. The operator agrees to waive rights of subrogation which any insurer of operator may acquire from operator by virtue of the payment of any loss. The operator agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies 104
regardless of whether or not the city has received a waiver of subrogation endorsement from the insurer.

4. The operator shall provide immediate written notice to the city if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, the operator shall obtain and submit proof of substitute insurance.

C. Each application must bear the operator’s signature agreeing to:

1. Provide the city with anonymized data on its fleet trip activity within the city, including the Zip Code of each rider; and

2. Indemnify, defend, and hold harmless the city, its elected and appointed boards, officers, employees, agents, volunteers, contractors, and invitees from any and all liability, for any and all claims, demands, actions, losses, damages, and injuries direct or indirect, including any and all costs and expenses in connection therewith, arising from operator’s activities, from and against each and every claim and demand of whatsoever nature made on behalf of or by any person, persons, firm, partnership, corporation or otherwise, including operator’s employees, except for claims arising out of the sole negligence or willful misconduct of the city.

3. Submit to photo enforcement violations of this chapter, including the requirement to effectively prohibit riders under 18 years of age.

4.185.060 Issuance of permits.

A. Each permit shall contain the following:

1. The number and each type of shared mobility devices the operator is authorized to deploy, up to no more than 500 shared mobility devices per operator;

2. A requirement to effectively prohibit shared mobility devices in the operator’s fleet from entering or operating on the public walkways and public rights-of-way within the Heavenly Village area, with an extent to be determined by the city manager, through geofencing or similar technology;
105

3. A requirement to effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride within any Class I or Class II bikeway or trail in the city;

4. A requirement to effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride except within a corral if the shared mobility device is within 1,000 feet from a corral; and

35. A requirement that each shared mobility device in the operator’s fleet have affixed to it a designated serial number in a font and style that may be observed with the naked eye from 50 feet away.

B. No permit will be issued prior to the operator obtaining any discretionary and building permits required to occupy any building or property within the city proposed to be used for operations, such as warehouse or office space.

C. Any operator in compliance with this chapter may apply for a permit annually.

4.185.070 Fleet limits.

A. No more than 1,000 shared mobility devices shall be permitted within the city at a time. Once that limit is reached, no more permits will be issued to operators.

B. It is unlawful for an operator to deploy more shared mobility devices than allowed by that operator’s permit.

4.185.080 Geofencing and City-designated riding and parking zones.

A. The chief of police may establish special parking, no-ride zones, speed zones, or other areas where riding and/or parking restrictions may apply.

These locations may either be permanent or temporary.

B. The chief of police may establish locations of corrals. All corral locations will be published on the city’s website.

C. The chief of police may require that an operator mark or geofence these areas and make that information available through its smartphone app.

D. The chief of police may require that operators direct riders to specified designated parking areas (city designated parking zones, or special areas for 106
events). Geofencing must be integrated into the operator’s app within one week of notice from the chief of police.

E. The city manager, or their designee, may adopt additional rules to implement the provisions of this chapter, including geographic restrictions for shared mobility devices.

4.185.080 090 Operating regulations.

A. Operators shall comply with the following:

1. Each operator is subject to all applicable laws, rules and regulations including those in this code and the California Vehicle Code pertaining to the operation and safety standards of the shared mobility devices in its fleet.

2. Each operator shall limit the motorized-assisted speed of each shared mobility device to no more than 15 miles per hour.

3. Through geofencing or similar technology, each operator shall effectively prohibit riders from entering or operating shared mobility devices on public walkways and public rights-of-way within the Heavenly Village area, as designated in the operator’s permit.

4. Through geofencing or similar technology, each operator shall effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride within any Class I or Class II bikeway or trail in the city.

5. Through geofencing or similar technology, each operator shall effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride except within a corral if the shared mobility device is within 1,000 feet from a corral.

46. The chief of police may require operators, through geofencing or similar technology, to temporarily prevent the operation of shared mobility devices in a specific area during an emergency situation or within the perimeter of a permitted special event, when necessary to maintain public health and safety. For permitted special events, the city will provide 10 days’ notice to operators of any additional geofencing requirements. 107

57. When a rider operates a shared mobility device in the operator’s fleet within an area subject to geofencing, the operator shall notify the rider of the restricted area.

68. Each operator must effectively prohibit a person and account holder from renting more than one shared mobility device at a time.

79. Each operator must effectively prohibit riders under 18 years of age. 810. Operators shall ban the accounts of riders with two or more citations under this chapter.
911. Operators shall remove all shared mobility devices from operation within the city during the period of November 1 through April 30 each year.

B. Riders shall comply with the following:

1. All riders are subject to all applicable laws, rules and regulations including those in this code and the California Vehicle Code.

2. All riders must be 18 years of age or older with a valid driver’s license.

3. No rider shall operate a shared mobility device with more than one rider per device at a time.

4. Riders must park shared mobility devices on a sidewalk or other hard surface, in a manner that does not impede pedestrian access and provides a minimum of three feet for a pedestrian walkway; does not impede or obstruct access to ADA parking zones, street furniture, curb ramps, entry ways, driveways, sidewalk cafes, bus stops, loading zones, or landscaping; and does not impede or obstruct vehicular traffic on a street or alley.

5. No rider shall lock, park, or end a ride within any Class I or Class II bikeway or trail in the city.

6. If a rider is within 1,000 feet from a corral, the rider shall only lock, park, or end a ride within a corral.

4.185.090 100 Impoundment and retrieval of shared mobility devices. 108
A. Within three hours of notice from the city, an operator shall retrieve a shared mobility device that is in any of the following conditions:

1. Inoperable or not safe to operate and parked on a city street, sidewalk or other city property; or

2. Parked, displayed, offered or made available for rent in violation of this chapter or the California Vehicle Code.

B. The city may impound a shared mobility device that is:

1. Not retrieved within three hours of notice to the operator; or

2. In a condition or parked in a manner that poses an imminent life safety hazard. No notice is required prior to impounding a shared mobility device posing an imminent life safety hazard.

4.185.100 110 Revocation of permit.

A. The city manager may revoke a permit on any of the following grounds, and shall provide written notice of the reason for the revocation to the operator:

1. The violation by operator of any of the terms, conditions or requirements of the permit or of this chapter.

2. Failure to effectively prohibit riders under the age of 18 from accessing shared mobility devices, which may be established either by multiple administrative citations issued to the operator based on photographic evidence of underage riders, by a city-conducted survey identifying a pattern of underage riders using the operator’s shared mobility devices, or any combination thereof.

B. An operator may appeal the city manager’s decision to revoke or not renew a permit to the city council under the administrative appeal procedures in Chapter 2.35 SLTCC.

C. Within 10 business days of the revocation of an operator’s permit, the operator shall remove its fleet from the city and shall retrieve any shared mobility devices impounded by the city. If the operator fails to remove or retrieve any of its shared mobility devices, the city may remove and dispose of the shared mobility device at the operator’s cost.

4.185.110 120 Enforcement.
109
A. Any operator or rider violating any provision of this chapter is subject to administrative citations under Chapter 2.30 SLTCC.

B. The city may issue an administrative citation with a $100.00 fine to an operator based on photographic evidence that includes the serial number of an operator’s shared mobility device and demonstrates that a rider is using that shared mobility device in violation of this chapter, including a rider under the age of 18, riders operating a shared mobility device with more than one rider per device at one time, and operating or parking a shared mobility device within a restricted area subject to geofencing requirements.

C. Any operator violating, permitting, or assisting the violation of any provisions of this chapter shall be subject to any and all civil remedies, including, without limitation, permit revocation. All remedies provided herein shall be cumulative and not exclusive. Any violation of these provisions shall constitute a separate violation for each and every day during which such violation is committed or continued.

D. In addition to the remedies set forth in this chapter, operating a shared mobility device business in violation of any provision of this chapter is hereby declared to constitute a public nuisance under Chapter 4.40 SLTCC and, as such, may be abated or enjoined from further operation in the city. 110
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Ordinance 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
March 26, 2024
An Ordinance Amending South Lake Tahoe City Code Chapter 4.185 (Shared Mobility Devices) to Modify Parking Restrictions

FINDINGS
A. On February 11, 2020, the City Council adopted Ordinance 2020-1140 (Shared Mobility Devices) adding Chapter 4.185 to the South Lake Tahoe City Code, which established a process for permitting and regulating operators and riders of shared mobility devices to achieve the city’s goals of encouraging alternative modes of transportation while protecting public health and safety.

B. While the City desires to continue to provide transportation alternatives consistent with the City’s transportation and environmental goals, the proliferation of shared mobility devices creates public safety concerns due to improper parking of shared mobility devices.

C. At the City Council meeting on August 8, 2023, Councilmember Robbins requested, and Mayor Pro Tem Friedrich seconded, that an item be brought back to City Council to amend Chapter

4.185 to add a requirement that scooters be parked in corrals.

D. City staff prepared the requested item and also included additional proposed parking restrictions prohibiting shared mobility devices from being locked, parked, or ending a ride within any Class I or Class II bikeway or trail in the city.

E. California Vehicle Code section 21225 authorizes cities to regulate the parking and operation of these devices on pedestrian and bicycle facilities and city streets and highways, so long as such regulations are not in conflict with the California Vehicle Code.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Chapter 4.185 (Shared Mobility Devices) of the South Lake Tahoe City Code is amended to read in its entirety as follows:

Chapter 4.185

SHARED MOBILITY DEVICES
Sections:

4.185.010 Purpose.

4.185.020 Definitions.

4.185.030 Shared bicycles prohibited.
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4.185.040 Permit required.

4.185.050 Application for permit.

4.185.060 Issuance of permits.

4.185.070 Fleet limits.

4.185.080 Geofencing and City-designated riding and parking zones.

4.185.090 Operating regulations.

4.185.100 Impoundment and retrieval of shared mobility devices.

4.185.110 Revocation of permit.

4.185.120 Enforcement.

4.185.010 Purpose.

The purpose of this chapter is to establish a process for permitting and regulating operators and riders of shared mobility devices to achieve the city’s goals of encouraging alternative modes of transportation while protecting public health and safety.

4.185.020 Definitions.

For the purposes of this chapter, the following terms, phrases and words shall have the meanings hereinafter set forth:
“Bikeway” means a facility that is provided primarily for bicycle travel as defined by California Streets and Highways Code section 890.4.
“Class I bikeway” means a bike path or shared use path which provides a completely separated right-of-way designated for the exclusive use of bicycles and pedestrians with crossflows by motorists minimized.
“Class II bikeway” means a bike lane which provides a restricted right-of-way designated for the exclusive or semi exclusive use of bicycles with through travel by motor vehicles or pedestrians prohibited, but with vehicle parking and crossflows by pedestrians and motorists permitted.
“Corral” means an area designated by the chief of police for staging or parking shared mobility devices that is created either by geofencing, or by physical striping, marking or signage.
“Fleet” means all shared mobility devices in the city owned by a specific operator. “Geofencing” means the creation of a virtual geographic boundary, defined by Global Positioning System (GPS), radio-frequency identification (RFID), or other technology, that enables an operator to regulate speed, issue notifications, and take other actions, when a shared mobility device within its fleet enters or leaves an area. “Operator” means any individual, firm, association, partnership, or corporation arranging to provide shared mobility devices within the city.
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“Permit” means a permit issued to an operator under this chapter. “Rider” means any person who is riding or is in actual physical control of a shared mobility device.
“Shared mobility device” means any wheeled transportation device, other than a bicycle, e-bicycle, automobile or motorcycle, by which a person can be propelled, moved or drawn; is accessed via an on-demand portal, whether a smartphone application, membership card, or similar method; is displayed, placed or offered for rent in any public area or public right-of-way by an operator for shared use by members of the public; and is available to members of the public in unstaffed, self-service locations.

4.185.030 Shared bicycles prohibited.

Shared bicycles and shared e-bicycles are prohibited.

4.185.040 Permit required.

It is unlawful for any operator to conduct a shared mobility device business without a permit.

4.185.050 Application for permit.

A. An operator shall submit a permit application to the chief of police containing, at a minimum, the following:

1. The operator’s name and business address, and the name and natural person or persons who will serve as a local point of contact for the operator;

2. Proof of a valid city business and professions certificate;

3. The type and number of shared mobility devices the operator intends to deploy with a list of identifying serial numbers designated for each device, and a schedule for phased deployment of the fleet, if applicable;

4. The location of any building or property proposed to be used by the operator for its shared mobility device business operations within the city; and

5. A $75.00 nonrefundable fee for each shared mobility device in the operator’s fleet for use within the city. If phased deployment of the fleet is proposed, payment for the first phase of deployment is due with the application and payment for any subsequent phases of deployment is due prior to each deployment.

B. At the time of application, the operator must provide proof of insurance naming the city of South Lake Tahoe as an additional insured for an amount no less than $2,000,000 per occurrence for bodily injury, personal injury, and property damage, and with an aggregate amount of no less than $4,000,000, and which meets the following requirements:
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1. If the operator maintains broader coverage and/or higher limits than the minimums required for all policies, the city requires and shall be entitled to the broader coverage and/or higher limits maintained by the operator. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the city.

2. The operator’s insurance coverage shall be the primary insurance coverage with respect to the city, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the city, its officers, officials, employees, or volunteers shall be excess of the operator’s insurance and shall not contribute with it.

3. The operator agrees to waive rights of subrogation which any insurer of operator may acquire from operator by virtue of the payment of any loss. The operator agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the city has received a waiver of subrogation endorsement from the insurer.

4. The operator shall provide immediate written notice to the city if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, the operator shall obtain and submit proof of substitute insurance.

C. Each application must bear the operator’s signature agreeing to:

1. Provide the city with anonymized data on its fleet trip activity within the city, including the Zip Code of each rider; and

2. Indemnify, defend, and hold harmless the city, its elected and appointed boards, officers, employees, agents, volunteers, contractors, and invitees from any and all liability, for any and all claims, demands, actions, losses, damages, and injuries direct or indirect, including any and all costs and expenses in connection therewith, arising from operator’s activities, from and against each and every claim and demand of whatsoever nature made on behalf of or by any person, persons, firm, partnership, corporation or otherwise, including operator’s employees, except for claims arising out of the sole negligence or willful misconduct of the city.

3. Submit to photo enforcement violations of this chapter, including the requirement to effectively prohibit riders under 18 years of age.

4.185.060 Issuance of permits.

A. Each permit shall contain the following:

1. The number and each type of shared mobility devices the operator is authorized to deploy, up to no more than 500 shared mobility devices per operator; 114
Ordinance 2024-XXX March 26, 2024 Page 5 of 9

2. A requirement to effectively prohibit shared mobility devices in the operator’s fleet from entering or operating on the public walkways and public rights-of-way within the Heavenly Village area, with an extent to be determined by the city manager, through geofencing or similar technology;

3. A requirement to effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride within any Class I or Class II bikeway or trail in the city;

4. A requirement to effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride except within a corral if the shared mobility device is within 1,000 feet from a corral; and

5. A requirement that each shared mobility device in the operator’s fleet have affixed to it a designated serial number in a font and style that may be observed with the naked eye from 50 feet away.

B. No permit will be issued prior to the operator obtaining any discretionary and building permits required to occupy any building or property within the city proposed to be used for operations, such as warehouse or office space.

C. Any operator in compliance with this chapter may apply for a permit annually.

4.185.070 Fleet limits.

A. No more than 1,000 shared mobility devices shall be permitted within the city at a time.

Once that limit is reached, no more permits will be issued to operators.

B. It is unlawful for an operator to deploy more shared mobility devices than allowed by that operator’s permit.

4.185.080 Geofencing and City-designated riding and parking zones.

A. The chief of police may establish special parking, no-ride zones, speed zones, or other areas where riding and/or parking restrictions may apply. These locations may either be permanent or temporary.

B. The chief of police may establish locations of corrals. All corral locations will be published on the city’s website.

C. The chief of police may require that an operator mark or geofence these areas and make that information available through its smartphone app.

D. The chief of police may require that operators direct riders to specified designated parking areas (city designated parking zones, or special areas for events). Geofencing 115
Ordinance 2024-XXX March 26, 2024 Page 6 of 9
must be integrated into the operator’s app within one week of notice from the chief of police.

E. The city manager, or their designee, may adopt additional rules to implement the provisions of this chapter, including geographic restrictions for shared mobility devices.

4.185.090 Operating regulations.

A. Operators shall comply with the following:

1. Each operator is subject to all applicable laws, rules and regulations including those in this code and the California Vehicle Code pertaining to the operation and safety standards of the shared mobility devices in its fleet.

2. Each operator shall limit the motorized-assisted speed of each shared mobility device to no more than 15 miles per hour.

3. Through geofencing or similar technology, each operator shall effectively prohibit riders from entering or operating shared mobility devices on public walkways and public rights-of-way within the Heavenly Village area, as designated in the operator’s permit.

4. Through geofencing or similar technology, each operator shall effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride within any Class I or Class II bikeway or trail in the city.

5. Through geofencing or similar technology, each operator shall effectively prohibit, using geofencing or similar technology, any shared mobility devices in the operator’s fleet from being locked, parked, or ending a ride except within a corral if the shared mobility device is within 1,000 feet from a corral.

6. The chief of police may require operators, through geofencing or similar technology, to temporarily prevent the operation of shared mobility devices in a specific area during an emergency situation or within the perimeter of a permitted special event, when necessary to maintain public health and safety. For permitted special events, the city will provide 10 days’ notice to operators of any additional geofencing requirements.

7. When a rider operates a shared mobility device in the operator’s fleet within an area subject to geofencing, the operator shall notify the rider of the restricted area.

8. Each operator must effectively prohibit a person and account holder from renting more than one shared mobility device at a time.

9. Each operator must effectively prohibit riders under 18 years of age. 116
Ordinance 2024-XXX March 26, 2024 Page 7 of 9

10. Operators shall ban the accounts of riders with two or more citations under this chapter.

11. Operators shall remove all shared mobility devices from operation within the city during the period of November 1 through April 30 each year.

B. Riders shall comply with the following:

1. All riders are subject to all applicable laws, rules and regulations including those in this code and the California Vehicle Code.

2. All riders must be 18 years of age or older with a valid driver’s license.

3. No rider shall operate a shared mobility device with more than one rider per device at a time.

4. Riders must park shared mobility devices on a sidewalk or other hard surface, in a manner that does not impede pedestrian access and provides a minimum of three feet for a pedestrian walkway; does not impede or obstruct access to ADA parking zones, street furniture, curb ramps, entry ways, driveways, sidewalk cafes, bus stops, loading zones, or landscaping; and does not impede or obstruct vehicular traffic on a street or alley.

5. No rider shall lock, park, or end a ride within any Class I or Class II bikeway or trail in the city.

6. If a rider is within 1,000 feet from a corral, the rider shall only lock, park, or end a ride within a corral.

4.185.100 Impoundment and retrieval of shared mobility devices.

A. Within three hours of notice from the city, an operator shall retrieve a shared mobility device that is in any of the following conditions:

1. Inoperable or not safe to operate and parked on a city street, sidewalk or other city property; or

2. Parked, displayed, offered or made available for rent in violation of this chapter or the California Vehicle Code.

B. The city may impound a shared mobility device that is:

1. Not retrieved within three hours of notice to the operator; or

2. In a condition or parked in a manner that poses an imminent life safety hazard. No notice is required prior to impounding a shared mobility device posing an imminent life safety hazard.
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4.185.110 Revocation of permit.

A. The city manager may revoke a permit on any of the following grounds, and shall provide written notice of the reason for the revocation to the operator:

1. The violation by operator of any of the terms, conditions or requirements of the permit or of this chapter.

2. Failure to effectively prohibit riders under the age of 18 from accessing shared mobility devices, which may be established either by multiple administrative citations issued to the operator based on photographic evidence of underage riders, by a cityconducted survey identifying a pattern of underage riders using the operator’s shared mobility devices, or any combination thereof.

B. An operator may appeal the city manager’s decision to revoke or not renew a permit to the city council under the administrative appeal procedures in Chapter 2.35 SLTCC.

C. Within 10 business days of the revocation of an operator’s permit, the operator shall remove its fleet from the city and shall retrieve any shared mobility devices impounded by the city. If the operator fails to remove or retrieve any of its shared mobility devices, the city may remove and dispose of the shared mobility device at the operator’s cost.

4.185.120 Enforcement.

A. Any operator or rider violating any provision of this chapter is subject to administrative citations under Chapter 2.30 SLTCC.

B. The city may issue an administrative citation with a $100.00 fine to an operator based on photographic evidence that includes the serial number of an operator’s shared mobility device and demonstrates that a rider is using that shared mobility device in violation of this chapter, including a rider under the age of 18, riders operating a shared mobility device with more than one rider per device at one time, and operating or parking a shared mobility device within a restricted area subject to geofencing requirements.

C. Any operator violating, permitting, or assisting the violation of any provisions of this chapter shall be subject to any and all civil remedies, including, without limitation, permit revocation. All remedies provided herein shall be cumulative and not exclusive. Any violation of these provisions shall constitute a separate violation for each and every day during which such violation is committed or continued.

D. In addition to the remedies set forth in this chapter, operating a shared mobility device business in violation of any provision of this chapter is hereby declared to constitute a public nuisance under Chapter 4.40 SLTCC and, as such, may be abated or enjoined from further operation in the city.

SECTION 2. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of 118
Ordinance 2024-XXX March 26, 2024 Page 9 of 9
competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 3. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 4. This Ordinance shall become effective 30 days following its adoption.

Adopted by the City of South Lake Tahoe City Council on March 26, 2024 by the following vote:

Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
First Reading:

Published:

Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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Shared Mobility Devices - Page 1 of 2
FILER

CITY OF SOUTH LAKE TAHOE CITY
CLERK
[email protected]
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Notice ID: gFMn7TFb3o5odYdP04iE | Proof Updated: Mar. 13, 2024 at 08:34am PDT Notice Name: Shared Mobility Devices
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03/15/2024: Other 106.99
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Shared Mobility Devices - Page 2 of 2
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:6
Agenda Item: Amendment No. 2 to Agreement with On Course Events for Live at Lakeview Summer Concert Series Increasing City Contribution to $20,000 for 2024 Executive Summary: On November 5, 2019, City Council approved an Agreement with On Course Events to produce Live at Lakeview Summer Concert Series during summer months at Lakeview Commons. The Agreement required the City to contribute $5000 per season in cash in addition to in-kind services needed to support the event each week. The Agreement expired on November 5, 2022, with the option to extend the Agreement for an additional 24 months upon mutual agreement of both parties. On November 4, 2022, On Course Events confirmed the desire to extend the Agreement and requested an additional cash payment from the City of $5000 per season. March 14, 2023, Council ratified an amendment to the agreement to extend the agreement for two years and approve the additional cash payment bringing the total cash payment per season to $10,000. In February 2024, On Course Events contacted City staff to explain a further need for financial support to continue to offer the series in 2024 due to a changing financial landscape in revenue expectations based upon 2023 performance. Since bringing the series back from post-pandemic, overall production costs have increased by more than 25 percent and consumer spending has dropped by over 35 percent. On Course Events is seeking an additional $10,000 from the City bringing total City support to $20,000 for 2024. Staff requests that Council authorize this amendment.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute Amendment No. 2 to Agreement with On Course Events, appropriating additional $10,000 from General Fund Undesignated Excess Reserves, and increasing funding to $20,000 per year for 2024 to produce Live at Lakeview Summer Concert Series.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Amendment No. 2 with On Course Events.docx 02-Amendment No. 2 to Agreement with On Course Events.docx 03-Resolution-On Course Events.docx
04-C-136-2019 On Course Events Concessionaire Agreement.pdf 05-C-033-2023 Amendment No. 1 to Agreement with On Course Events 06-Sponsorship Request - City of SLT.pdf
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Council Agenda Report- March 26, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Amendment No. 2 to Agreement with On Course Events for Live at Lakeview Summer Concert Series
Location: Citywide
Responsible Staff Member: John Stark, Parks and Recreation Director Background: The inaugural Live at Lakeview Summer Concert Series was introduced to the City during summer 2012 by Rob Giustina, owner of On Course Events Production Company. Following the 2012 concert series and other successful events at Lakeview Commons, Council expressed an interest in supporting signature events that offer free and unique community gathering opportunities.

On March 19, 2013, City Council authorized the release of a Request for Proposal for Signature Events at Lakeview Commons. One proposal was received from Rob Giustina of On Course Events.

On April 16, 2013, City Council made the following action: “to award to On Course Events the Live at Lakeview summer concerts for the 2013 and 2014 summer seasons and offer sponsorship in the amount of $2,500; and to recognize Live at Lakeview as a city signature event with no rental fees assessed; and to include the crafting of termination language”.

On Course Events proceeded to fulfill the terms of the contract and successfully produce weekly summer music concerts in 2013 and 2014. Due to the growing popularity and interest in continuing the music series, the City released another Request for Proposals (RFP) for Lakeview Commons Signature Summer Events on January 5, 2015. The City received one proposal from Rob Giustina of On Course Events.

On March 3, 2015, City Council moved to “award a five (5) year agreement(2015, 2016, 2017, 2018, 2019) to On Course Events for producing the City of South Lake Tahoe’s Signature Summer Event; To designate the City of South Lake Tahoe as the title sponsor and to read, “City of South Lake Tahoe and On Course Events Presents”; To pay an annual payment to On course Events of $5,000 for year one (1) of the contract period and to reduce that annual payment amount to $2,500 for contract years two (2) through five (5); To approve the time extension for the stage tear down to be completed by 9:00am on the following morning; And for the City of South Lake Tahoe’s Planning Department to review and approve the flyer/signage for this year and for future contracted years events. The fifth year concluded on August 29, 2019.

On August 20, 2019, City Council authorized the release of Request for Proposals for Signature Summer Events at Lakeview Commons. The City received one proposal from Rob Guistina, owner of On Course Events (Attached).

On November 5, 2019 City council moved to “award a thirty six (36) month agreement beginning November 5, 2019. The City may exercise an option to extend for two (2) additional twelve (12) month periods.” The November 5, 2019 Agreement (Attachment 02) included an increase in cash donation of $2500 per year from the City bringing the total annual cash contribution to $5,000 per year. 123
Council Agenda Report- March 26, 2024 Page 2 of 2
The first thirty-six (36) month term ended on November 5, 2022. City Council approved extension of the contract for a two (2) twelve (12) month periods with the new contract expiration date of November 5, 2024.

Additional funding was also approved in the amount of $5,000 annually, bringing total annual support for the series from the City to $10,000.

In February 2024, On Course Events contacted City staff to explain a further need for financial support to continue to offer the series in 2024 due to a changing financial landscape in revenue expectations based upon 2023 performance. Since bringing the series back from post-pandemic, overall production costs have increased by more than 25% and consumer spending has dropped by over 35%. On Course Events is seeking an additional $10,000 from the City bringing total City support to $20,000 for the series. Additionally, On Course Events requests a two (2) year agreement option with the option to renew upon expiration of the contract in 2026. However, since there are no extensions left on the 2019 agreement, staff will issue a new Request for Proposals later this year.

On Course Events is also seeking additional sponsorship from the LTVA beyond the $6,000 contributed last year to support the series and this request is currently under review.

Issue and Discussion: On Course Events states increased costs of production have risen 25 percent and consumer spending has dropped 35 percent since returning the series post pandemic as the rationale for increased funding request from the City. Staff recommends Council consider an increase in annual funding for the production of Live at Lakeview Summer Concert Series in the amount of $10,000 per year bringing the total contribution to $20,000 for 2024.

Financial Implications: Under the current Agreement, the cost to the City to produce the Summer Concert Series includes both in-kind services plus $10,000 in cash donations. In-kind services include personnel from the Public Works, and Parks and Recreation for street closures, Cal Trans permitting, signage, additional parks maintenance, supplies, and clean up. Rental fees are waived for Lakeview Commons under the premise that the concessionaire provides a service to the City to produce the concerts.

To support the costs of production, the On Course Events is requesting cash contributions in the amount of $20,000 for the 2024 season. Cash contributions are paid from the Special Events account 100-04225- 44038. The Resolution authorizes additional budget appropriations of $10,000 from General Fund Undesignated Excess Reserves.

Environmental Considerations: The Lakeview Commons Summer Concert Series is categorically exempt from review under the California Environmental Quality Act (CEQA) because the events will allow for the normal operations of existing facilities for public gatherings for which the facilities were designed (CEQA Guidelines section 15323 – Normal Operations of Facilities for Public Gatherings).

Policy Implications: Strategic Plan Priorities supported by the summer concert series includes:

Community for All
124
Amendment No. 2 to Concessionaire/Vendor Agreement
with On Course Events (C-136-2019)
The Concessionaire /Vendor Agreement (C-136-2019) entered on November 5, 2019, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and On Course Events, a Sole Proprietorship (“Concessionaire”) is hereby amended as set forth below.

Section 5 is amended to read in its entirety as follows:

5. City Contribution. As consideration for the public benefit provided by offering this free weekly concert series, for the remaining term of this Agreement, the City agrees to contribute funding in the amount of twenty-thousand ($20,000) for the 2024 season. City also agrees to waive the fees for the annual Special Event Permit, provide access to City electricity and water at no cost, and provide event support from City staff at no cost, including support from the Police Department and Public Works Department at a level deemed appropriate by the City Manager, in his sole discretion.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to Agreement to be executed on March 26, 2024.

CITY OF SOUTH LAKE TAHOE CONCESSIONAIRE
By:__________________________ By:_____________________
Cody Bass, Mayor Rob Guistina, Owner
On Course Events
Business License #04798
APPROVED AS TO FORM: ATTEST:
___________________________ __________________________
Heather Stroud, City Attorney Susan Blankenship, City Clerk The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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Resolution 2024-XXX March 26, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
March 26, 2024
Authorizing $10,000 Budget Appropriations from General Fund Undesignated Excess Reserves to Support Funding for On Course Events Live at Lakeview Series

BACKGROUND
A. The inaugural Live at Lakeview Summer Concert Series was introduced to the City during summer 2012 by Rob Giustina, owner of On Course Events Production Company.

Following the 2012 concert series and other successful events at Lakeview Commons, Council expressed an interest in supporting signature events that offer free and unique community gathering opportunities. On March 19, 2013, City Council authorized the release of a Request for Proposal for Signature Events at Lakeview Commons. One proposal was received from Rob Giustina of On Course Events.

B. On April 16, 2013, City Council made the following action: “to award to On Course Events the Live at Lakeview summer concerts for the 2013 and 2014 summer seasons and offer sponsorship in the amount of $2,500; and to recognize Live at Lakeview as a city signature event with no rental fees assessed; and to include the crafting of termination language”.

C. On Course Events proceeded to fulfill the terms of the contract and successfully produce weekly summer music concerts in 2013 and 2014. Due to the growing popularity and interest in continuing the music series, the City released another Request for Proposals (RFP) for Lakeview Commons Signature Summer Events on January 5, 2015. The City received one proposal from Rob Giustina of On Course Events.

D. On March 3, 2015 City Council moved to “award a five (5) year agreement (2015,2016,2017,2018,2019) to On Course Events for producing the City of South Lake Tahoe’s Signature Summer Event; To designate the City of South Lake Tahoe as the title sponsor and to read, “City of South Lake Tahoe and On Course Events Presents”; To pay an annual payment to On course Events of $5,000 for year one (1) of the contract period and to reduce that annual payment amount to $2,500 for contract years two (2) through five (5); To approve the time extension for the stage tear down to be completed by 9:00am on the following morning; And for the City of South Lake Tahoe’s Planning Department to review and approve the flyer/signage for this year and for future contracted years events.

The fifth year concluded on August 29, 2019.

E. On August 20, 2019 City Council authorized the release of Request for Proposal for Signature Summer Events at Lakeview Commons. The City received one proposal from Rob Guistina, owner of On Course Events
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Resolution 2024-XXX March 26, 2024 Page 2 of 2
F. On November 5, 2019 City council moved to “award a thirty six (36) month agreement beginning November 5, 2019. The City may exercise an option to extend for two (2) additional twelve (12) month periods.” The November 5, 2019 Agreement included an increase in cash donation of $2500 per year from the City bringing the total annual cash contribution to $5,000 per year.

G. The first thirty-six (36) month term ended on November 5, 2022. City Council approved extension of the contract for al two (2) twelve (12) month periods with the new contract expiration date of November 5, 2024. Additional funding was also approved in the amount of $5,000 annually, bringing total annual support for the series from the City to $10,000.

H. In February 2024, On Course Events contacted City staff to explain a further need for financial support to continue to offer the series in 2024 due to a changing financial landscape in revenue expectations based upon 2023 performance. Since bringing the series back from post-pandemic, overall production costs have increased by more than 25% and consumer spending has dropped by over 35%. On Course Events is seeking an additional $10,000 from the City bringing total City support to $20,000 for the series.

Additionally, On Course Events requests a two (2) year agreement option with the option to renew upon expiration of the contract in 2026.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Finance Director to amend FY 23/24 budget to appropriate additional $10,000 from General Fund Undesignated Excess Reserves into the Special Events account 100-04225-44038 designated to provide additional funding requested to support the 2024 Live at Lakeview series.

Adopted by the City of South Lake Tahoe City Council on March 26, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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CITY OF SOUTH LAKE TAHOE

CONCESSIONAIRE/ VENDOR AGREEMENT
This Agreement is made and entered into as of the Sfh day of November 2019 by and between the City of South Lake Tahoe, a municipal corporation (" City") and On Course Events, a Sole Proprietorship (" Concessionaire").

RECITALS
morecommonly A. WHEREAS, The City manages that certain real propertyknown as Lakeview Commons at El Dorado Beach in South Lake Tahoe, California.
manageand B. WHEREAS, the City desires to hire a Concessionaire to host, promote a summer event series at said real property.

C. WHEREAS, Concessionaire has the skill and experience necessary tohost, manage and promote a summer event series at said real property.

AGREEMENT

1. Scope of Agreement. The City, in consideration of Concessionaire' s dutieshereinafter specified and of the covenants and agreements hereincontained to be performed by Concessionaire, does hereby grant toConcessionaire the right to host, manage, promote and operate that Beachand realproperty more commonly known as Lakeview Commons at El Dorado more specifically described and shown in Exhibit A ( hereinafter the" Facility"), for the purposes of a summer concert series as described in Exhibit duringthe B. Concessionaire does hereby agree to use its best efforts, at all times Term of this Agreement, in order to manage and operate the Facility forthe betweenthis purposes hereinafter stated. In the event of any inconsistencies Agreement, the attached exhibits, and any required regulatory permitsincluding the annual Special Events Permit, the following order of precedenceapplies: ( 1) Regulatory permits; (2) Agreement; (3) Exhibits.

2. Use. Concessionaire' s right to use the Facility is nonexclusive, havethe andConcessionaire and the City, its agents, employees and contractors shallright to enter the Premises for any purpose that does not unreasonablyinterfere Suchpurposes with the rights granted to Concessionaire under this Agreement. may include but are not limited to the City entering to: inspect the C-136-2019
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Facility; determine whether Concessionaire is complying with the Agreement; make repairs, alterations or improvements.

Concessionaire hereby acknowledges that it shall use its best efforts to fulfill the purposes of this Agreement consisting of hosting weekly events which are free of charge to all members of the public at the Facility from mid-June through August each year. The event series shall be held weekly during this time period, except that no events shall take place during the week of July 4, and the events shall be held no more than once a week. Concessionaire shall submit the proposed dates of the event series to the City no later than March 15 of each year and the event dates shall be authorized by the City Manager in writing.
a. Qualifications on Use. Concessionaire' s right to use the Facility shall be for hosting concert events which are free of charge to all members of the public, including the right to " set up" and " take down" all event related activities, materials and equipment. All other uses shall be considered a breach of this Agreement, and shall give the City authority to immediately terminate this Agreement. b. Prior Encumbrances. This Agreement is subject to all easements, leases, liens, conditions, restrictions, encumbrances and claims of title which may affect the Premises. Concessionaire accepts the Facility in its present condition.
c. Licenses, Permits, etc. Concessionaire represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Concessionaire to practice its profession and to host the summer event series at the Facility, including, but not limited to all road closure, right of way, and other permits required by California Department of Transportation. Concessionaire represents and warrants to City that Concessionaire shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Concessionaire to practice its profession.

Concessionaire shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement.

Concessionaire acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

Concessionaire shall complete a Special Event Application annually in accordance with the Lakeview Commons Special Event
Guidelines. The completed application shall be submitted to the 2 C-136-2019
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Recreation Services Superintendent no later than ninety ( 90) days prior to the first event of the summer season.
d.alicense Alcohol sales. Upon issuance of all required permits including from the California Department of Alcoholic
weeklyevents BeverageControl, Concessionaire may sell wine and beer during the securityin to be consumed with a defined area with additionalplace, to be specified in the annual Special Event Permit. e.notpermit Promotion and Signs. Concessionaire shall not display and shall any other person to display any signs whatsoever within Manageror theFacility without the prior signed, written consent of the Cityhis designee, and without obtaining applicable City permits andapprovals. Application for such consent shall show in reasonabledetail the type, character, and size of any such sign Concessionairedesires to display. City agrees not to withhold or delay approval ofreasonable requests for signs. All promotional materials and signs forthe event shall prominently display the City of South Lake Tahoe logo. f. Vendors. City reserves the right to prohibit the sale, rental, or use byConcessionaire of any article or item which City regards asobjectionable or beyond the scope of this Agreement. ordrugs Objectionable merchandise includes, but is not limited to, drugs orany paraphernalia, obscene literature/ merchandise, weaponsmerchandise deemed objectionable by the City Manager or hisdesignee. Permissible vendors include those selling merchandise, food and drink. Vendors involving carnival rides, bounce houses, climbing Allvendors walls and other similar activities are expressly prohibited. are required to comply with applicable City Code provisionsand shall obtain and maintain all required permits and licenses.

Concessionaire shall submit to the City a list of all vendors who will participate in the summer event series fifteen ( 15) business days prior to the first event in 2020. The City may approve or reject the use of certain vendors, based on the scope of this paragraph, 2(e), and the City shall provide Concessionaire written notification of its approval or rejection.
g. Chemicals. No pesticides, herbicides, or fungicides may be used byConcessionaire byCity on the Facility that are not approved in writing in advance of proposed use.
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3. Term. beginningon This Agreement is granted for a term of thirty-six ( 36} months the date set forth above. The City may exercise an option renew theAgreement for two (2) additional twelve ( 12}-month periods.

4. bythe Security Deposit. Concessionaire shall pay to the City a deposit to be held EventGuidelines City in the amount designated in the Lakeview Commons Special bepaid specific to the expected number of attendees. Deposit shallto the City no later than ten ( l Ol days before the first day event of LakeTahoe theseason by check or money order made payable to the City of Southand shall be given directly to the City Recreation Services Department.

5. offeringthis City Contribution. As consideration for the public benefit provided by free weekly concert series, for each year during the term of this Agreement, the City agrees to contribute funding in the amount of five-thousand dollars($ EventPermit, 5,000.00}. City also agrees to waive the fees for the annual Special provideevent provide access to City electricity and water at no cost, and support from City staff at no cost, including support from the bythe PoliceDepartment and Public Works Department at a level deemed appropriateCity Manager, in his sole discretion.

6. Revenues. The Concessionaire shall provide the City Manager a swornstatement Facilitybefore of annual gross revenues resulting from the operation of the December l of every calendar year.
a. Gross Revenues. The term Gross Revenues as used herein shallinclude the total aggregate amount of the business done, salesmade, rentals, deposits, commissions received, and andon servicesperformed by Concessionaire in, on, or from the Facility for cashcredit (it being understood that sales on credit are to be includedin Gross Revenues whether or not payment is actually made toConcessionaire}. Any transaction on an installment basis involvingthe atthe extending of credit shall be treated as a sale for the full price time such transaction was entered into, irrespective of the timeof payment or when title passes. No deduction shall be allowed foruncollected credit accounts and returned checks. ' Gross Revenues' shall Facilitywhere not include the amount of any tax on sales from the such taxes are added to the selling price, stated separately, and paid by Concessionaire' s customers, and remitted directly to thetaxing authorities by Concessionaire. In the event merchandise istaken in trade, Gross Revenues shall mean the full price of themerchandise sold.

7. booksand Records and Inspection. Concessionaire shall keep true and accurate records showing all of its income and expenses and business transactions 4 C-136-2019
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in connection with the Facility in separate records of account in a manner reasonably acceptable to City, and City shall have the right through its representatives, and at all reasonable times, including any time during the one year period following the termination of the Agreement, to inspect such books and records, including, profit and loss statements, State of California sales tax return records, Federal and State income tax returns, and Federal and State payroll tax reports. If such audit reveals that there is a deficiency in the manner Concessionaire maintains its records, Concessionaire shall immediately cure such deficiency and shall pay all City expenses incurred for such audit immediately upon demand by City. If such audit reveals that there is a deficiency in the payment of any Fee, then such deficiency shall become immediately due and payable together with interest thereon at the rate of twelve percent ( 12%), or the highest rate permitted by law, whichever is less, per annum from the past date due until paid and Concessionaire shall immediately pay for the costs of any audit by City if the audit reveals that Concessionaire either understated annual Gross Revenues by more than one half percent ( 0.5%) of the Gross Revenues for any year or underpaid the Concessionaire' s Fees by greater than One Thousand Dollars ($1,000.00). In the event that the City discovers a pattern of deficiency, this pattern shall constitute a default of this Agreement. Concessionaire shall pay the costs of all audited financial statements required by the City under this Agreement.

Any information obtained by City pursuant to the provisions of this Section 6 shall be treated as confidential, except in any proceedings between the parties hereto, and except further that City may divulge such information to a lender and/ or to any person as required by law. The City is subject to the California Public Records Act and, if required by the California Public Records Act, may disclose certain information.

8. No Partnership Formed. City is not, and shall not in any way or for any orotherwise. purposebecome an agent, partner, or joint venturer of Concessionaire in its business

9. Termination. At any time during the Term of this Agreement, Concessionaireshall priorwritten have the right to terminate this Agreement upon ninety ( 60) days notice to the City. At any time during the Term of this Agreement, priorwritten theCity shall have the right to terminate this Agreement upon thirty (30) daysnotice to Concessionaire for any reason.

10. Ownership Of Documents.
andinternal All plans, studies, documents and other writings, including working notesdocuments, prepared by and for Concessionaire, its officers, employees and agents and subcontractors in the course of implementing thisAgreement, shall become the property of City upon payment to 5 C-136-2019
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Concessionaire for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Concessionaire or to any other party. Concessionaire shall, at Concessionaire' s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Concessionaire are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

11. Employees, Volunteers, and Personnel. All persons employed or utilized inconnection with the operation of the Facility, including relatives and minors, age of fourteen and above, with valid work permits and employed under thestrict guidelines of California Child Labor laws, shall be adequately trained forsuch purposes. If in the reasonable judgment of City, any such person isincompetent, suchperson, disorderly, discourteous, or otherwise objectionable, notbe including relatives, Concessionaire shall ensure that such persona part of the activities set forth in this Agreement.

Concessionaire acknowledges and agrees that Concessionaire' s employees and volunteers are independent contractors and are solely the employees and volunteers of Concessionaire and not the City and shall not be eligible for any City employee benefits and, to the extent Concessionaire' s employees otherwise would be eligible for any City employee benefits of any kind but for the express terms of this Agreement, Concessionaire ( on behalf of itself and its employees) hereby expressly declines to participate in such City employee benefits of any kind.

Concessionaire shall ensure that all employees who supervise minors meet the provisions of the Public Resources Code, Section 5164, that Concessionaire will require employees that have direct supervision over or conduct programs with minors, to be fingerprinted. Livescan fingerprinting service is available at the South Lake Tahoe Police Department. Concessionaire shall file with the City a certificate showing that within the last two years, every person employed in the Facility' s programs with minors has been examined and has been found to be free of communicable tuberculosis, all in accordance with the provisions of the Public Resources Code, Section 5164.

12. Operating Schedule. Concessionaire may access the Facility to set up eventsbeginning allequipment, at 7:00 a.m. on the day of events. Concessionaire must remove withConcessionaire' staging, merchandise, signs, and every object associated onthe s services under this Agreement by midnight ( 12:00 a.m.) maycomplete night of events. If extenuating circumstances arise, Concessionaireremoval no later than 9:00 a.m. the following day provided thatConcessionaire notifies City as soon as possible of the need for an extension.

The City will facilitate the Concessionaire' s " take down" of all event 6 C-136-2019
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equipment, staging, merchandise, signs and all other objects by providing Concessionaire the necessary access and keys for removal of such objects and things. Any changes to this operating schedule must be noted in the annual Special Event Permit application submitted ninety ( 90) days prior to the first event of the season.

13. Quality of Concessionaire' s Services. The Concessionaire shall conduct its operations in a business- like manner in accordance with this Agreement and so as to not unreasonably interfere with the public' s use of other areas of the Facility or infringe upon the normal method of operations of any parties authorized as of the date hereof to conduct business near the Facility.

The Concessionaire shall control the conduct, demeanor, performance, and appearance of its officers, members, employees, agents, volunteers, independent contractors, subcontractors, representatives, customers, and patrons, and upon reasonable objection of the other party concerning the conduct, demeanor, performance or appearance of any such person, the party to whom such objection is made shall immediately take all necessary steps in the discretion of either party to correct the cause of the such objection. The City reserves the right to reasonably request that the Concessionaire remove any such person in the event that the steps to correct such objection are unsuccessful.

Concessionaire shall furnish good, prompt, and efficient service adequate to meet all reasonable demands therefor. The City Manager may periodically evaluate Concessionaire' s performance under the Agreement. As a result of these performance evaluations, the City Manager may reasonably request Concessionaire to modify its operation so as to furnish good, prompt and efficient service.

The Concessionaire shall not conduct any business or activity not specifically authorized by this Agreement, unless approved by the City Manager.

14. Independent Contractor. It is understood that Concessionaire and his employees, volunteers, and assigns, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City. Concessionaire shall obtain no rights to retirement benefits or other benefits which accrue to City' s employees, and Concessionaire hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Concessionaire are employees, agents, contractors or subcontractors of Concessionaire and not of the City. 7 C-136-2019
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15. Professional Ability of Concessionaire. City has relied upon the professional training and ability of Concessionaire to perform the services hereunder as a material inducement to enter into this Agreement. Concessionaire shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Concessionaire under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Concessionaire' s field of expertise.

16. Compliance with Laws. Concessionaire shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Concessionaire shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Concessionaire to comply with this section.

In the event it is determined that the Concessionaire is required to pay prevailing wages for the work performed under this Agreement, the Concessionaire shall pay all penalties and wages as required by law.

17. Indemnity. CONCESSIONAIRE, AS A MATERIAL PART OF THE CONSIDERATION

TO CITY, HEREBY ASSUMES ALL RISK OF DAMAGE TO PROPERTY INCLUDING, BUT

NOT LIMITED TO, CITY' S EQUIPMENT AND ALTERATIONS OR INJURY TO PERSONS

IN, UPON OR ABOUT THE FACILITY, AND CONCESSIONAIRE HEREBY WAIVES ALL

CLAIMS AND RECOURSE AGAINST THE CITY, INCLUDING THE RIGHT TO

CONTRIBUTION FOR LOSS OR DAMAGE BY REASON OF DEATH OR INJURY TO

PERSONS OR DAMAGES TO PROPERTY, WHETHER THE PERSON OR PROPERTY OF

CONCESSIONAIRE, ITS AGENTS OR EMPLOYEES, OR THIRD PERSONS ARISING

FROM ANY CAUSE, EXCEPT CLAIMS ARISING FROM THE SOLE GROSS

NEGLIGENCE OR SOLE WILLFUL MISCONDUCT OF CITY, ITS OFFICERS, DIRECTORS, AGENTS, OR EMPLOYEES. THE PROVISIONS OF THIS ENTIRE SECTION SHALL SURVIVE THE TERMINATION OR EXPIRATION OF THIS AGREEMENT.

Concessionaire hereby agrees that City shall not be liable for injury to Concessionaire' s business or any loss of income therefrom or for damage to the property of Concessionaire, or injury to or death of Concessionaire, Concessionaire' employees, invitees, customers, agents or contractors or any other person, whether such damage or injury is caused by fire, steam, flood, electricity, gas, water or rain, or from the breakage, leakage or other defects of sprinklers, wires, appliances, plumbing, air conditioning or lighting fixtures, or from any other cause, whether said damage or injury results from conditions 8 C-136-2019
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arising upon the Facility, or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible to Concessionaire, except damage or injury caused solely by City' s gross negligence or willful misconduct.

Concessionaire shall indemnify, hold harmless, and defend the City, and its officers, directors, agents and employees ( each of which is an indemnitee) from and against any and all claims, losses, damages, demands, liabilities, suits, costs, expenses, including attorneys' fees, penalties, judgments or obligations whatsoever for or in connection with injury ( including death) or damage to any person or property or pecuniary or monetary loss resulting from, arising out of, or in any way related to activity conducted by Concessionaire, including, but not limited to, Concessionaire' s development, construction, occupation, use, operation, or maintenance of the concession, Facility, or any facilities, including events occurring on the Facility regardless of how the injury or damage was caused or suffered unless the injury or damage resulted from the sole gross negligence or the intentional and willful misconduct of City, its officers, directors, agents, or employees.

City shall have no responsibility to safeguard the equipment and property of Concessionaire or any of its invitees. City shall have no responsibility to safeguard or protect the Concessionaire, or its employees, agents, officers, directors, or any of its invitees from bodily injury ( including death) or personal injury.

In the event a claim is made against City or City is named a co-defendant in any action, arising out of, or in any way related to activity conducted by Concessionaire, Concessionaire shall immediately notify City of such fact and, at City' s option, shall either retain legal counsel to represent City in such action at Concessionaire' s sole expense or reimburse City for City' s litigation costs, expenses, and attorney' fees in undertaking its own legal representation.

In the event a claim is made against both City and Concessionaire for the joint and several liabilities of City and Concessionaire, the determination as to the apportionment of liability between City and Concessionaire shall be made by the judge in a court of competent jurisdiction. Neither City nor Concessionaire shall request that the apportionment of liability be determined by a jury.

Notwithstanding the apportionment of liability between City and Concessionaire, Concessionaire shall nevertheless be responsible to indemnify and hold harmless City as fully set forth above, unless the court determines that the injury or damage resulted from the sole gross negligence or intentional and willful misconduct of City, its officers, directors, agents, or employees. 9 C-136-2019
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a. Waiver. The Concessionaire hereby waives any claim against the City, itsofficers, directors, agents, or employees for damage or loss caused inconnection with or as a result of any suit or proceeding directly or indirectlyattacking ofany the validity of this Agreement or any part thereof or as a result Agreementnull, judgment or award in any suit or proceeding declaring thisvoid, or delaying the same or any part thereof from being carried out.

The Concessionaire further waives any claim against the City, its officers, directors, agents, or employees in any way related to or arising out of lossto the Concessionaire due to the City hosting similar events the summerconcert series at the Facility.

18. Insurance Requirements.
a. Concessionaire, at Concessionaire' s own cost and expense, shallprocure and maintain, for the duration of the contract, the followinginsurance policies. i. Workers' Compensation Coverage. Concessionaire shallmaintain sLiability Workers' Compensation Insurance and Employer' withthe Insurance for his/ her employees in accordancelaws of the State of California. In addition, Concessionaireshall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer' s Liability Insurance inaccordance ofthe with the laws of the State of California for all ofall subcontractor' s employees. Any notice of cancellation Cityat Workers' Compensation policies must be received byleast thirty (30) days prior to such change. Concessionaireshall ofany provide thirty ( 30) days Written notice of nonrenewal Workers' Compensation policies. The insurer shall agree towaive all rights of subrogation against City, its officers, agents, employees workperformed and volunteers for losses arising from by Concessionaire for City.
ii. maintaincommercial General Liability Coverage. Concessionaire shall general liability insurance in an amount not lessthan one million dollars ($1,000,000) per occurrence for bodilyinjury, personal injury and property damage. If a commercialgeneral liability insurance form or other form with a generalaggregate limit is used, either the general aggregate limit shallapply separately to the work to be performed under thisAgreement or the general aggregate limit shall be at leasttwice the required occurrence limit. 10 C-136-2019
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iii. maintainautomobile Automobile Liability Coverage. Concessionaire shall liability insurance covering bodily injury
arisingout andproperty damage for all activities of the Concessionaire underthis of or in connection with the work to be performedAgreement, including coverage for owned, hired and nonmilliondollars ($ owned vehicles, in an amount of not less than one 1,000,000) combined single limit for each occurrence.
v. maintainfire Fire and Property Coverage. Concessionaires shall and property insurance on all improvements andequipment owned by the Concessionaire. Standard FireInsurance with extended coverage and vandalism andmalicious mischief endorsements thereon, on all improvementsowned uponthe by the Concessionaire, placed or constructed Facility by Concessionaire, in an amount equal to ninetypercent ( 90%) of the full replacements cost thereof, assame andinsuring the interests of the City and the Concessionaireshall appear. Concessionaire and City agree, to extentpermissible, that they will waive their rights to subrogate firedamage. The policy shall contain a special endorsement thatsuch proceeds shall be disbursed and used to repair or rebuildand such improvements so damaged or destroyed ( if suchcourse of action is required by this Agreement.) b. Endorsements. Each general liability and automobile
ofno liabilityinsurance policy shall be with insurers possessing a AM Best' s rating less than A:VII and shall name the City as an additional insured. c. shallbe Deductibles and Self-Insured Retentions. The Concessionaire responsible for all deductibles in all of Concessionaire' s insurancepolicies. The amount of deductibles for insurance coverage requiredherein shall be reasonable. d. Certificates of Insurance. Concessionaire shall provide certificatesof insurance with original endorsements to City as evidence of theinsurance coverage required herein. Concessionaire shall notcommence work under this contract until all insurance requiredunder amountand this section has been approved by City as to form, carrier, nor shall Concessionaire allow any subcontractor tocommence work on any subcontract until all similar insurancerequired hasbeen and reasonably consistent limits of the subcontractor so obtained and approved. Certificates of insurance shallcontain no exclusions unless negotiated with the City Attorney andapproved, in writing, by the City Attorney. 11 C-136-2019
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19. Facilities and Equipment Provided by City. City and Concessionaire have jointly inspected the Facility prior to execution of the Agreement, and Concessionaire agrees that they have performed tests as they determined in their sole discretion to determine the condition of the Facility. The Parties agree that all improvements appurtenances and equipment existing on the Facility shall remain on the Facility for use by the Concessionaire in accordance with and subject to the limitations set forth in this Agreement.

Concessionaire acknowledges and agrees that the Facility is in good and tenantable condition. Concessionaire has determined that the Facility is acceptable for Concessionaire' s use, and Concessionaire acknowledges that City has not made any representations or warranties in connection with the physical condition, improvements, structures or appurtenances of the Facility or their fitness for Concessionaire' s use upon which Concessionaire has relied directly or indirectly for any purpose. All improvements, structures, and fixtures are provided to Concessionaire without warranty of any kind including, without limitation, implied warranties of merchantability and fitness for a particular purpose.

20. Facilities and Equipment Provided by Concessionaire. Concessionaire shall provide, at its own expense, all equipment required for execution of its duties under this Agreement that does not already exist on or at the Facility.

21. Concessionaire' s Maintenance Obligations. Concessionaire agrees to maintain in good order and repair and in a clean and safe condition any and all concession structures, facilities, improvements, and equipment at the Facility, at Concessionaire' s sole cost and expense, during the entire Term of this Agreement. Concessionaire is responsible for returning the venue to the original condition following each scheduled event as outlined in the Special Event Guidelines. Concessionaire shall repair any area damaged by Concessionaire, Concessionaire' s agents, employees, invitees and visitors whether through active or passive negligence. Should Concessionaire fail, neglect or refuse to do so, the City shall have the right, but not the obligation, to perform such maintenance or repairs for the Concessionaire' s account, and the Concessionaire agrees to promptly reimburse the City for the cost thereof plus an additional twenty percent ( 20%} for overhead}, provided, however, that the City shall first give Concessionaire ten ( l O} days' written notice of its intent to perform such maintenance. City shall not be obligated to make any repairs to or maintain any improvements on or at the Facility unless otherwise required by this Agreement.

City reserves the right of entry for its employees and agents to inspect the Facility as deemed necessary by City, and the right (but not obligation} to do any and all work of any nature necessary for preservation, maintenance and 12 C-136-2019
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operation of the Facility. Concessionaire shall be given reasonable notice when any such work may become necessary and will adjust concession operations to permit City to proceed expeditiously with such work. City shall not be liable to Concessionaire for injury or damage that may result from any defect in the construction or condition of the Facility, nor for any damage that may result from interruption of Concessionaire' s use of the Facility during any repairs by City. Concessionaire waives any right to repair the Facility at the expense of City under any applicable law.

City shall have the obligation to repair the Facility to the extent the damage or destruction is caused by the sole negligence of City. Concessionaire shall have the obligation to repair or replace in all other cases. Concessionaire expressly agrees, at its own cost and expense, to maintain and operate all of the Facility in a clean, safe, wholesome, and sanitary condition free of trash, garbage or obstructions of any kind and in compliance with any applicable laws, rules or regulations of any governmental authority having jurisdiction over the Facility. Concessionaire shall remedy without delay any defective, dangerous, or unsanitary conditions.

22. TitleCityin to Improvements. Concessionaire hereby acknowledges the title of and to the Facility described in this Agreement, including real propertyimprovements existing or erected thereon, and the Fixtures (as defined below), and hereby covenants and agrees never to assail, contest, or resist said title.

Subject to the following paragraph, upon expiration or termination of thisAgreement, any alterations to the Facility or to any structures located thereon, and all fixtures, including, without limitation, restrooms, and arenas( collectively, the ' Fixtures'), shall remain upon the Facility and be surrenderedto and become the property of the City.

23. Notices. Any notice required to be given under this Agreement shall be inwriting suchnotice and either served personally or sent prepaid, first class mail. Any shall be addressed to the other party at the address set forth below. ofmailing Notice shall be deemed communicated within 48 hours from the timeif mailed as provided in this section.

If to City: City of South Lake Tahoe
City Manager
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to:City Attorney' s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
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If to Concessionaire: Rob Guistina, Owner
On Course Events
981 Tulare Ave
South Lake Tahoe, CA 96150
Robg@Oncourseevents. com

24. Assignment and Subcontracting. The parties recognize that a substantialinducement to City for entering into this Agreement is the ofany professionalreputation, experience and competence of Concessionaire. Assignmentsor all rights, duties or obligations of the Concessionaire under CityManager. thisAgreement will be permitted only with the express written consent of theConcessionaire shall not voluntarily or by operation of law assign, transfer, sublet, or otherwise transfer or encumber all or any part ofConcessionaire' CityManager' s interest in the Agreement or in the Facility, without sdiscretion, s prior written consent, which may be granted or denied in City'which shall not be unreasonable withheld. If City consents to suchsubcontract, oromissions Concessionaire shall be fully responsible to City for all acts shallcreate of the sublessee or subcontractor. Nothing in the Agreementany contractual relationship between City and sublessee orsubcontractor nor shall it create any obligation on the part of City to pay or tosee to the payment of any monies due to any such subcontractor other thanas otherwise required by law.

Nothing in this Agreement prohibits Concessionaire from contracting for services at the Facility with the exception of those limitations set forth in paragraph 2(e) herein. Examples of such services include food vendors, merchandise vendors, etc.

25. notconstitute Waiver. Waiver of a breach or default under this Agreement shall anyother a continuing waiver of a subsequent breach of the same or tore- provision under this Agreement. No delay, failure or omission of City beaccrued enter the Facility or to exercise any right, power, privilege, or option orshall impair any such right, power, privilege, or option or be construedas a waiver of such default or a relinquishment of any right or acquiescencetherein.

26. Taxes. Concessionaire shall pay when due all taxes levied on oruse personalproperty used or maintained upon the Facility and shall pay any possessorytax that may be levied in connection with use of the Facility.

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whatsoever arising out of or in any way connected to the operations conducted by Concessionaire upon the Facility.

27. Payment of Debts; No Liens. Concessionaire shall promptly pay all debts incurred by it for materials, supplies, equipment, merchandise or services used, including assistance and services of City staff as set forth in paragraph 2(g) herein, in or about or in connection with its business or operations, and the wages and salaries and payroll taxes of all employees employed thereon.

Concessionaire shall permit no liens to be levied upon or to attach to the Facility used by it in the performance of this Agreement. Concessionaire shall pay before delinquency all license fees, taxes, and assessments imposed, levied or assessed upon items or upon any property used by Concessionaire in the performance of this Agreement or upon Concessionaire' s possessory interest therein, upon Concessionaire' s business or activity conducted hereunder or Concessionaire' s right to conduct same, or based upon the proceeds of such business or activity. If any lien is filed, Concessionaire shall cause such lien to be released and removed within ten ( 10) days after the date of filing, and if Concessionaire fails to do so, City may take such action as may be necessary to remove such lien and Concessionaire shall pay City such amounts expended by City.

28. Default. The occurrence of any one or more of the following events shall constitute a material default (' Default') of this Agreement by Concessionaire. a. The violation of any provision, term or requirement of this Agreement. b. The abandonment, vacation, or discontinuance of operations on the Facility for more than one day unless discontinuance of operations has been previously approved by the City in writing. Abandonment or discontinuation by Concessionaire of operations hereunder.

Discontinuation" shall mean any closing ( other than a scheduled closing or closing necessitated by acts beyond the control of the Concessionaire) or failure to provide all services or amenities for thirty ( 30) consecutive days or more. " Abandonment" shall mean an implied or express repudiation or renunciation of any operations under this Agreement or any material part thereof, subject to the renovation and refurbishment authorization provided for in this Agreement.
c. The failure of Concessionaire to make any payment of Concession Fees or any other payment required to be made by Concessionaire hereunder, after ten (10) days written notice from City of non-payment. 15 C-136-2019
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d. The interest of Concessionaire in the Agreement is assigned, transferred, passes otherperson, to, or devolves upon, by operation of law or otherwise, to any firm, or corporation without the prior written consent of the City. e. The failure to maintain the Facility and the improvements constructedthereon in a state of repair required by this Agreement, and in a clean, OJdays sanitary, safe condition, where such failure continues for more than ten (1 Nothingherein after written notice from the City for correction thereof. shall prohibit the City from requiring that safety and health conditionsshall UniformBuilding be corrected in accordance with the requirements of the Code or Uniform Fire Code, as may be adopted by the City fromtime to time. f. Deterioration of service for any period which materially and adverselyaffects the operation or service required to be performed byConcessionaire under the Agreement which is not corrected within thirty( 30J days after written notice from the City for correction thereof; and thefailure to maintain service standards thereafter. g. The andfederal failure of Concessionaire to be in compliance with local, state law.
h. The filing of a voluntary petition in bankruptcy by Concessionaire, theadjudication anyreceiver of Concessionaire as bankrupt, the appointment of of Concessionaire' s assets, the making of a general assignment forthe benefit of creditors, and/ or a petition or answer seeking areorganization anyother of Concessionaire under the federal bankruptcy laws or federal or state laws.
i. Concessionaire' s misrepresentation or inaccuracy of facts in its requiredforms, documents, and submittals required as part of this Agreement or inthe submittals in the solicitation and selection of a Concessionaire toperform the services under this Agreement. j. Thewheresuch filing of any lien or stop notice on account of Concessionaire lien/ notice is not removed or enjoined and/ or a bond for satisfactionof such lien is not posted within ten ( 1OJ days. k. The failure of Concessionaire to operate in the manner required by thisAgreement, ofthis or Concessionaire' breach of or default under any provision Agreement not otherwise specified above, where such failure or defaultcontinues Cityto for more than fifteen ( 15J days after written notice from the correct the condition specified.
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I. The discovery of any material fraudulent statement in the Concessionaire' s proposal leading to award of this Agreement, within three ( 3) years from the Effective Date, which significantly affects the Concessionaire' s qualifications to perform under the Agreement following notice by the City Manager.
m. If a Principal or Owner of Concessionaire has been found guilty of, regardless of final adjudication, or a plea of nolo contendere to, any illegal conduct or activity which ( i) is customarily considered to be a "white collar crime" such as, fraud, embezzlement or misappropriation of funds, or (ii) involves an act of moral turpitude, or (iii) which results in a felony conviction, unless Concessionaire has demonstrated to the satisfaction of the City within fifteen ( 15) days after adjudication of said Principal or Owner that action is being diligently taken to remove said Principal or Owner from any aspect of the business' operation pending an appeal of the conviction and, in not even shall such removal take longer than One Hundred Twenty 120) days. For the purposes of this section, the term " moral turpitude" shall mean conduct or acts that tend to degrade the Principals or Owners in society or bring them into public hatred, contempt, scorn or ridicule, or that will tend to shock, insult or offend the community or ridicule public morals or decency or harm the image of the City by virtue of its association with the facility.

29. Remedies. In the event of a Default by Concessionaire, City may:
a. Terminate this Agreement in which case Concessionaire shall immediately surrender possession of the Facility and all City owned- Improvements and Equipment to City.
b. Take possession of the Facility as the agent and on account of Concessionaire, and if it so elects may license or rent the whole or any part of the Facility for the balance or any part of the term of this Agreement and retain any license fees received and apply the same in payment on account of Concessionaire. The performance of any or all of said acts by City shall not release Concessionaire from the full and strict compliance with all of the terms, conditions and covenants of this Agreement on Concessionaire' s part, and Concessionaire shall pay any deficiency that may exist after deducting any license fees received, if any.

30. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado 17 C-136-2019
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Superior Court pursuant to California Code of Civil Procedure§ 1094.5, and as provided by law.

31. uponthe Right of Entry. Concessionaire agrees that City and its agents may enter Facility at all reasonable times to inspect the same, and to fulfill any of therights protectany granted City under the terms of this Agreement, or otherwise to of the rights of City and there shall be no liability against City for toany damagesthereby sustained by Concessionaire nor shall Concessionaire by entitled Cityof abatement or reduction of rental herein by reason of the exercise byany such right herein reserved.

32. begoverned Controlling Law Venue. This Agreement and all matters relating to it shall by the laws of the State of California and any action broughtrelating to this Agreement shall be held exclusively in the Superior Courts in theCounty of El Dorado, South Lake Tahoe Division.

33. notemployed Prohibited Interests. Concessionaire maintains and warrants that it has nor retained any Concessionaire or person, other than theindependent contractors hired in accordance with Concessionaire' s standardbusiness practice, to solicit or secure this Agreement. Further, Concessionairewarrants orperson, that it has not paid nor has it agreed to pay any Concessionaire oran other than a bona fide employee working solely for Concessionaire independent contractor hired as discussed above, any fee, commission, orresulting percentage, brokerage fee, gift or other consideration contingent upon violationof from the award or making of this Agreement. For breach or withoutliability. this warranty, City shall have the right to rescind this Agreement ofCity, For the term of this Agreement, no member, officer or employee during the term of his or her service with City, shall have any direct interestin this Agreement, or obtain any present or anticipated material benefit arisingtherefrom.

34. Equal Opportunity Employment. Concessionaire represents that it is an equalopportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color; national origin, disability, ancestry, sex or age. Such non-discrimination shallinclude, but not be limited to, all activities related to initial employment, upgrading, ortermination. demotion, transfer, recruitment or recruitment advertising, layoff ofCity' Concessionaire shall also comply with all relevant provisions otherrelated s Minority Business Enterprise program, Affirmative Action Plan, orprograms or guidelines currently in effect or hereinafter enacted.

35. Drug-Free Workplace Certification. By signing this Agreement, Concessionairehereby ofCalifornia certifies under penalty of perjury under the laws of the State that the Concessionaire will comply with the requirements of the 18 C-136-2019
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Drug-Free Workplace Act of 1990 ( Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance isprohibited and specifying actions to be taken against employees forviolations, as required by Government Code Section 8355 (a). b.GovernmentCode Establish a Drug-Free Awareness Program as required by Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person' s or organization' s policy of maintaining a drug- freeworkplace; iii. Any available counseling, rehabilitation and employee assistanceprogram; andiv. Penalties that may be imposed upon employees for drug abuseviolations. c. Provide, as required by Government Code Section 8355(c), that everyemployee who performs grant activities under this Agreement:
i. Will receive a copy of the Concessionaire' s drug-free policystatement; andii. Will agree to abide by the terms of the Concessionaire' s statementas a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Concessionaire may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Concessionaire ( l) has made false certification, or ( 2) violates the certification by failing to carry out the requirements as noted above.

36. Americans with Disabilities Act. By signing this Agreement, Concessionaireassures the City that it complies with the American with Disabilities Act (ADA) ofofdisability, 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis pursuantto as well as all applicable regulations and guidelines issuedADA.

37. Amendments. writtendocument This Agreement may be modified or amended only by a executed by both Concessionaire and City and approved as toform by the City Attorney. 19 C-136-2019
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38. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, theremaining provisions of this Agreement shall continue in full force and effect.

39. Entire Agreement. This Agreement constitutes the complete and writtenand exclusivestatement of Agreement between City and Concessionaire. All priororal communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

40. ofwhich Execution. This Agreement may be executed in several counterparts, each bindingupon shall constitute one and the same instrument and shall become byboth the parties when at least one copy hereof shall have been signedparties hereto. In approving this Agreement, it shall not be necessary toproduce or account for more than one such counterpart.

41. Time is of the Essence. Time is of the essence for this Agreement.

42. andauthority Authority to Enter Agreement. Concessionaire has all requisite power to conduct its business and to execute, deliver, and perform theAgreement. Each party warrants that the individuals who have signed Agreementand thisAgreement have the legal power, right, and authority to make this to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONCESSIONAIRE:

By ___________ By ____________ _
Jason Collin, Mayor Rob Guistina, Owner
Business License # -------
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signed in counterpart
004798
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38. 39.

40. 41.

42. severobj!ily. uony term orpo,1ionof thisAgreement isheld lobe invalid, illegol.

Q( olherWise unentotceob!e by o court of competent turisdiction, the rcmoioing provisions oflhisAgreemenl $hall continue in fullface ond eftecl. ntireAareement. ThisAgreemenl constitvtes the complete end exctusivestatement ol Ag:reemenl between City ond Conc&ssiono'.re. All prior ' Mitten ond orol communicoUons. including cOffcspoodcnce. droHs, memOJondo. ond representations. ore superseded in total by this Agreement. ocvfiOn. This Agreement maybe executed in se- veral covntcrpor1s. each of whioh shall conslilule one and the some in. sttumentond shall become binding uponthe parties , vhen ol leost one copy hereof shotl bybOfhho" e been signed parties hereto. In approving lhisAgreement i1 shallnol be necessoty 10 produce°' account tormore than one svch covnterport.

Timeis offhe Essen ce. Time is of the essence tor thisAgreement.

Aufhority to Enter Agreeme,,t, Concessionoi" e has oll requisite power and outhori1y lo conduct its business ond to execute. deliver. and perf0< m the Agreement. Each porty warrants mot the indMduols who hove signed this Agreement hovethe legal pawe<. righ1. and authority to make this Agreement and to bindeach respective pony.

IN WITNESS WHEREOF. the parties hove caused this Agreement to be executed on the dote first writtenabove.

CITY OF SOUTH LAKE TAHOE: CONCESSIONAIRE:

Sy::--.-,-
a_y_O< ___ istino, Owner
Business license # 0c: 94 ?" f[3
signed in counterpart
MJason Collin
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By
Heather L. Stroud, City Attorney
ATTEST:

BySusan Blankenship, City Clerk
Attachments:

Exhibit A - Description of the Facility and Map
Exhibit B - On Course Events Proposal
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APPROVED AS TO FORM:

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EXHIBIT A

DESCRIPTION OF FACILITY
Lakeview Commons at El Dorado Beach is located at Highway 50 & Lakeview Ave in South Lake Tahoe. The facility includes amphitheater style seating for 2200 persons, onsite food and non-motorized watercraft concessionaires, picnic tables and barbeques throughout. The facility provides a central gathering place for visitors and residents of South Lake Tahoe. Any event proposed for Lakeview Commons is required to allow public access at all times. According to the Lakeview Commons Event Guidelines no more than one third of the beach may be occupied by Special Event Activity, tents and structures must not create an unreasonable obstruction to the panoramic view and natural setting of the venue. (LVC Guidelines p. 5 2m).
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Lake Tahoe
IL------ No \fendors on aeach
Lakeview Drive
Engineering
Department
City of South Lake Tahoe - Lakeview Commons
Full Rental ' 1l [ j ISJ fQI r -Large Event > 500 Guests Legend
Bike Valet
Beer Garden
D
VendorsIo 250 :
t

1. 000 I
n&<
1J C, tyotSLT
f/ lr.' OIJ
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EXHIBIT B

ON COURSE EVENTS PROPOSAL
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EVENT
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Oit: OUBS£
EVENTS
September 9, 2019
Dear Frank Rush, City Manager, and members of the South Lake Tahoe City Council; This letter is submitted inresponse to a Request for Proposal from On Course Events in relation to production of the Live at Lakeview Summer Music Series at Lakeview Commons, South Lake Tahoe, California.

In celebration of the continued improvements the City has made tothe area surrounding Lakeview Commons, On Course Events proposes torenew the agreement for continued production the Live at Lakeview Summer Music Series to highlight the positive changes taking place inthe local community.

In the summer of 2012, On Course Events created and produced this unique, free concert series at the newly renovated Lakeview Commons venue. Over the past eight seasons, with 83 concerts successfully produced, this weekly series has become the pinnacle of summer in South Lake Tahoe. Each week, 800- 1000 guests enjoyed free music, local vendors, food concessionaires, a free bike valet, and a beer/ wine garden. Through innovative venue design and professional, responsive event execution, locals and visitors alike came to experience the sense of community that this location and event series provided.

In addition to Live at Lakeview, On Course Events has played an instrumental role in planning and producing successful events at Lakeview Commons since the venue' s renovations including Race the Lake ofthe Sky, South Shore' s Best Sunset Band, Laser Day, the Wednesday Night SUP Series and more.

Throughout the body of this document, you will find details to establish why On Course Events should be awarded with another multi-year contract for this community event series as well as receive support from the City Council and other City Services units. You will also find the latest event application submitted by On Course Events in Spring of 2019. The On Course Team is confident that with the City's support these events can continue tobe a positive and culturally influential experience for our community.

Thank you, in advance, for your time and considerations.

Respectfully submitted,
Rob Giustina
On Course Events
C: 530-545-9382
E: Robg@oncourseevents. com
ONCOURS£
EVENTS 1
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Table of Contents
B. Related Experience, Background and Qualifications ..................................................... 3 C. Proposed Signature Event Plan ...................................................................................... 5 D. Compliance with Lakeview Commons Special Event Guidelines ....................................... 8 E. Event Financing Plan ............................................................................................................... 24 F Financial Capability of Proposer ............................................................................................. 25 G. Local Business Preference ..................................................................................................... 26 H. Professional References ........................................................................................................ 27 Appendix A-C: Professional References ................................................................................... 28 ONCOURSE.

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B. Related Experience, Background and Qualifications
On Course Events is an award-winning event planning and production company based in South Lake Tahoe, CA. With over 15 years of successful event production experience, the On Course Team has an extensive background in festival and concert production, action sports exhibitions and competitions, corporate meetings, and fundraising events.

On Course Events is responsible for founding and producing the Live at Lakeview Summer Music Series, at Lakeview Commons since the opening of the new venue in 2012. As the creators of this Signature Summer Events Series, the company has continued to build upon its successes while being extremely responsive to any issues that may have arrived. Upon the successful completion of 83 Live at Lakeview concerts in the past eight seasons, On Course Events has developed and solidified a comprehensive operations plan, secured the necessary funding to produce the event through sponsorships, and garnered a loyal following within the community.

In addition to Live at Lakeview, On Course Events has played an instrumental role in planning and producing successful events at Lakeview Commons since the venue' s renovations including Race the Lake of the Sky, South Shore' s Best Sunset Band & the Wednesday Night SUP Series.

As outlined below in figure 1.1, this production company also holds an extensive resume of professional experience; locally, domestically and internationally Live at Lakeview A free community concert series onthe Created, produced, and managed a total Lakeview Commons shores of beautiful South Lake Tahoe. The of 83 concerts over 8 seasons.

Summer , South event highlights the unique recreation of Music Lake the area with a free bike valet, a variety of Managed all aspects of production Series Tahoe, CA live music, live painting, local vendors and including staffing, marketing, non-profit booths and a beer/ wine promotions, staging, sound, vendors, and 2012-2019 garden. entertainment.

Live at Sierra-at- A free outdoor concert series on the brand Created, produced, and managed 4 Grandview Tahoe new Solstice Plaza in the base area of outdoor concerts in inaugural season; 3 Equinox Resort, Sierra-at-Tahoe Resort. The event series additional concerts are currently Spring Twin highlights the unique recreation ofthe scheduled for 2015 Festival Bridges, area with skiing/ snowboarding and a
CA variety oflive music and local vendors. Managed all aspects of production 2014-2015 including staffing, marketing,
promotions, staging, sound, vendors, and
entertainment.

Snowglobe Lake Local skiers/ snowboarders perform a Built, maintained, and managed the Big Music Tahoe variation offlips and grabs over 30feet Air Exhibition and its athletes.

Festival Big Communit above the festival crowd on Lake Tahoe' s Air yCollege, largest man-made feature. Provided operational support in areas Exhibition South including artist relations and event setup. 2012-2019
ONCOURS£
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Lake
Tahoe, CA
SUP Series Lakeview Weekly Standup Paddle races right from Provided staff and consultation services Commons the heart of South Lake Tahoe. The event for this popular competition 2012- 2015 , South attracts competitors and spectators of all Lake ages and abilities.

Tahoe, CA
Race the Lakeview A world class Standup Paddle competition Provided staff and consultation services Lake of the Commons that attracts people from all around the for this world class competition Sky , South world to enjoy the unique recreation of
Lake Lake Tahoe.
2012- 2014 Tahoe, CA
USASA Lake USASA is the world' s largest snowboard Directed and managed 1 of 33 regional South Tahoe and freeski association with 33 regions series, hosting 14-18 local events each Tahoe ( Various across the nation. Competitors of all ages winter season.

Series Resorts) compete in a variety of disciplines to earn points to qualify for Nationals held in
2011-2013 April.

USASA Copper The National Championships of the United Manage venue, course, and overall National Mountain, States Snowboard and Freeski Association completion.

Champions co attracts competitors from all 33 regions.
hips
2001- 2015
Stateline Heavenly A series of 5 snowboard competitions Developed and managed a series of 5 Showdown Mountain paired with a concert series. The event snowboard competitions.

Series Resort, allowed guests to enjoy the unique
South recreation of Lake Tahoe during the day Developed and managed a series of 2012 Lake followed by live music. concerts to supplement competitions.

Tahoe, CA
Blows ion Pacific Over 40 of the world' s greatest Watercraft Developed and managed International Jet Surf Slam City, OR Freeriders and Racers gather to compete Ski Competition Operations including in this action packed competition on the vendor management, competition 2009-2018 Oregon Shoreline. management, equipment, stage, sound, and staffing.

ONCOURSE.

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C. Proposed Special Event Plan
On Course Events is proposing to continue the Live at Lakeview Summer Music Series for an additional five years. This section will outline the overall concept and theme that has been established for the proposed event series. It will cover the overall design of the event series as well as new improvements and innovative ideas to attract residents and visitors alike.

Figure 2.1 Live at Lakeview Summer Music Series 2018
Concept and Theme Development
During the inaugural season of Live at Lakeview in 2012, the series quickly became the pinnacle of summer for families, visitors and local residents of all ages. These events were initially created to provide an opportunity for the community of South Lake Tahoe to gather on a weekly basis to enjoy the unique beauty and recreation that this area has to offer.

In celebration of the continued improvements the City has made to the area surrounding Lakeview Commons, On Course Events proposes to renew the agreement for continued production the Live at Lakeview Summer Music Series to highlight the positive changes taking place in the local community.

Each Thursday, from 4:30 - 8:30 p.m., On Course Events proposes to host a free community concert on the shores of Lake Tahoe at Lakeview Commons for a total of ten weeks. Each event will feature live music selected from a variety of genres, which may include Jazz, Funk, Rock, ONCOURSE.

EVENTS 5
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Reggae, Latin, Bluegrass, lndie and World. Other highlights include a free bike valet, local vendors, food concessionaires, non-profit organizations and a beer/ wine garden.

In an effort to limit the event' s footprint and promote recreation, a free bike valet will be offered again. Local non-profit organizations are given the opportunity to run and operate the valet as a fundraising tool. The Live at Lakeview Bike Valet has helped to raise over $3000 for local non-profit organizations over the past three seasons.

From hand-crafted, locally made jewelry and gifts to delicious kettle corn, the local vendors and food concessionaires add a great value and large amount of energy to each event. Over the course of the past three seasons, these events have resulted in over a dozen new business license permits for the City of South Lake Tahoe. As shown below in Figure 2.2 those who attend Live at Lakeview thoroughly enjoy the variety of options each local vendor offers.

Figure 2.2 Vendors at Live at Lakeview Summer Music Series 2014 I
Live at Lakeview has been built as a community event series and offers a variety of fundraising and awareness opportunities for local non-profit organizations. Over a dozen local NPO' s have participated in the series over the course of the past eight years. In an effort to provide support back to the local community, On Course Events donates a portion of the Beer/ Wine Garden proceeds benefit the Heavenly Ski & Snowboard Foundation resulting in thousands of dollars in scholarships for local athletes.

ONCOUBS£
EVENTS 6
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Figure 2.3 Live at Lakeview Summer Music Series 2019 Poster 6/20
6/27 g eR fferlon Band w/ Big Sticky Mess
7 /11 TapWaler w/ Barnsmoke World Twang / Americana
7/ 18 1: Jgg; crSiring Band w/ Patrick Walsh
7 / 5 t:jflzg! ital wIBoca do Rio
8/ 1 The ScollCountry Golden Cadillacs w/ Jimbo Rock
8/ 8- Shamorr, TibeNew Allen+ The Underdawgs w/ Tahoe Or eons Funk I Reggae 8/ 15 The S lone1 w{ Chile VerdeWest coast Sou
8/22 Mojo Green w/ Boot Juice Funk
8/ 29 J Ras+ The Higher Elevation w/ Miki Roe+ Toking Root Reggae Roofs Beer Garden I Food + Craft Vendors j live Art + Music FREE Bike Valel I Hike or Bike! j Please, NO DOGS Located @ Lakeview Commons Sc,o.lhtobt"1'I! c• 1c> cc,.,.., o.tff.Y£ lo! l"'""'·"ddf\ G r11,or-. GlJ..\ St1:1: ce.-,-tUtNtW I LIV EATLAK EVI EW .COM - l'iffi
After successfully executing 83 concerts over the course of eight seasons, a comprehensive production and operations plan has been established. A solid marketing and promotions campaign has also been established including a variety of sponsorship packages, public relations efforts, and a heavy utilization of social media communication.

As shown above in Figure 2.3 On Course Events developed and established the branding and logo for the Live at Lakeview Summer Music Series through the creation of its website, flyers, social media lineup, video commercials and logo to brand the series. Sponsor logos are displayed based on the level of event sponsorship and priority with title sponsors aligned on the main stage banners and all promotional materials. The same campaign will be used in future promotions to maintain consistency in branding the series.

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Design and Quality of Improvements
In this section you will find a description of the design and layout of the event at the Lakeview Commons Venue, along with some innovative ideas to attract residents and visitors.

Each Thursday, for the past eight summers, locals and visitors alike have gathered in droves at Lakeview Commons to experience the variety of live music and sense of community that the Live at Lakeview Summer Music Series provides. This community atmosphere is created through the innovative design that On Course Events has implemented at this magnificent venue. The lakeside stage coupled with a breathtaking backdrop of Lake Tahoe and amphitheater style seating set the stage for this event series. In previous years, this event design has attracted guests on foot, bicycles, standup paddleboards, boats and jet skis.

On Course Events adds more value by offering local vendors and food concessionaires throughout the upper plaza section. The beer and wine garden is placed along the east side of the venue, designed to offer a perfect view of the stage and the lake.

As shown below in Figure 2.4, the Live at Lakeview Bike Valet holds an average of 300 bikes each week with a consistent overflow of bikes around the venue. In response to the growing popularity of the series, On Course Events is exploring options to expand the footprint of the beer and wine garden. This may include increasing the area of the current beer and wine garden or submitting for a permit to open the full park up as a designated, drinkable area with additional security in place.

Figure 2.4 Live at Lakeview Bike Valet ,......,., ...... ...--- On Course Events plans to continue its proactive stance on informing and educating the public in regards to any parking plans, road closure times, and free bike valet service to ensure all pertinent event information is available. Volunteer marshals and various media outlets will be ONCOURS£
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utilized to achieve this, including local television and radio, print advertising, press releases, and social media outlets.

D. Compliance with Lakeview Commons Special Event Guidelines On Course Events has proven its responsiveness to the Lakeview Commons Event Application Guidelines since they were implemented in 2013. Each component of the Event Guidelines is explained in detail below.
a) Event Name
b) Event Dates
c) Event Location
Figure 3.1 Event Description --
1- 1111 ,H·.-. 1i11F.1e<· '" ,.,, • Ill ·-1.-<, ur,ur,1, 1 Live at Lakeview Summer Concert Series
Thursdays in 2020- June 18, 25; July
2,9,16,23,30; August 6, 13, 20, 27
Lakeview Commons, South Lake Tahoe, CA
d) Beneficiaries of Fundraising Not primary purpose of event. l<ey summer fundraising opportunity for South Shore
non-profit organizations.
e) Changes for This Year Expand footprint of beer and wine garden and continue to inform and educate the
community on free bike valet and current
parking available.

1. Event Description
a-c) Event name, date & location:

On Course Events is proposing to continue hosting the Live at Lakeview Summer Concert Series at Lakeview Commons. The proposed event series would be held on 10 Thursday evenings each summer. The dates for 2020 include June 18, 25; July 2,9,16,23,30; August 6, 13, 20, & 27. d) Beneficiaries of fundraising:

While this is not the primary purpose for the event series, On Course Events offers a variety of fundraising opportunities for local non-profit organizations including the Bike Valet, Beer/ Wine Garden and vendor booth spaces. Over the past three seasons, these events have helped to raise over $3000 for various non-profits that operated our bike valet. On Course Events also donates a portion of the Beer/ Wine Garden proceeds benefit the South Tahoe BMX Association resulting in thousands of dollars in scholarships for local athletes.

While fundraising is secondary to creating a sustainable event series, On Course Events prides itself in being the key summer fundraising opportunity for many of South Lake Tahoe' s nonprofit organizations. e) Changes for this year
To build upon the success of the first eight seasons of Live at Lakeview, On Course Events is exploring options to expand the footprint of the beer and wine garden. This may include increasing the area of the current beer and wine garden or submitting for a permit to open the ONCOURS£
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full park up as a designated, drinkable area with additional security in place. On Course Events will also continue to inform the public about parking, road closures, and the free, extra-large, bike valet through volunteer efforts and various media outlets.

Figure 3.2 Event Details (a-h)
Live at Lakeview Event Details (a·h}
a) Event Times
b) Attendance
c) Notification
d) Traffic
e) Alternative Transportation
f) Parking
g) Disabled Access
h) Personnel

2. Event Details
a) Event Times:

Set-up 7:00 am - 4:00 pm
Event 4:30 pm- 9:00 pm
Breakdown complete by next day at 9:00 am
800-1000 guests per event
All residents and businesses within 300 feet
will be notified by May 18, 2020
Develop traffic plan to minimize disruptions.

Maintain emergency access at all times
Operate free bike valet (increased size)
Designate an area of parking for set up,
deliveries, and vendor access
Partner with local businesses to provide
off-site parking
Designate a curbside " loading zone"
All staff and volunteers will park offsite or ride
bicycles
Additional handicap parking spaces provided
upon City requests
Venue is ADA compliant
On Course Events will ensure no temporary
structures are blocking access points
See Figure 3.3 for complete breakdown of On
Course Events personnel
Each event will take place on a Thursday with live music from 4:30-9:00 pm. Set-up for the event will begin at 7:00 am the day of the event. Set-up will begin this early so our staff can place the stage without disrupting the public use of the beach. Due to the safety needs of our staff and the noise constraints of the night, breakdown will be complete by 9:00 am the following morning prior to public use of the beach. At that time, a full sweep of the venue will be made by our staff and volunteers to ensure no trash or equipment is left behind.

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b) Attendance:

An average of 800-1000 attendees gathered for each Live at Lakeview concert over the past three seasons. With approximately 60% of attendees arriving on bicycles, paddleboards, and kayaks, we are able to reduce the number of cars driven by attendees, limiting the impact on traffic and parking in the surrounding area.
c) Notification:

On Course Events will notify all residents and businesses within 300 feet of Lakeview Commons about our proposed event series prior to May 18, 2020. This written notification will include the dates of the entire event series, planned hours of operation, expected number of attendees, hours of amplified music, weekly genres of music, road closures, and event content. d) Traffic:

On Course Events will work with the City staff and Police Department, as needed, to develop the most appropriate traffic plan to minimize any disruptions to business and residential traffic flows. We plan to run and operate a free bike valet again this year to limit the parking impacts around the venue. Our staff will ensure emergency access is maintained at all times. e) Alternative Transportation:

Similar to the first three seasons, On Course Events will encourage Live at Lakeview attendees to use the free bike valet service. Public transportation and carpooling will also be encouraged.

On Course Events plans to designate an area of parking for event set up, delivery of supplies, an access for vendors. Road closures will be requested for each event to ensure safety of all attendees, vendors, and event staff m·embers.
f) Parking:

On Course Events will work with the City' s Recreation Complex and other event partners to provide off-site parking for event attendees, similar to the first three seasons. Our staff will designate curbside " loading zone only" area for supply load in and out. All event staff will use offsite parking or ride bicycles to ensure minimal impact on the limited public parking available on-site.
g) Disabled Access:

Additional handicap parking spaces will be provided and clearly marked in the on-site parking areas, as the City of South Lake Tahoe advises. All restrooms, pathways, and viewing areas at Lakeview Commons are currently ADA compliant and On Course Events will ensure no event displays or tents block any of these access points.

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h) Personnel:

Figure 3.2 Live at Lakeview Staff/ Personnel '
Event Director/
Producer
Rob Giustina '
I I I I ' '\ ' ' ' ' ' '
Stage Manager Venue & Vendor Waste Volunteer Management Manager Director Coordinator I ' '\
Volunteer
Marshals
Event Director/ Producer- Responsibilities include oversight of all aspects of the event including set-up, breakdown, security, staffing, volunteers, staging, sound, and vendors.

Stage Manager- Responsibilities include oversight of entertainment, sound management, staging, and sound staff.

Venue and Vendor Manager- Responsible for vendor solicitation, registration, oversight of setup and breakdown of vendor booths. Also responsible to ensure all vendors meet city license requirements.

Waste Management Director- Organize and supervise all zero-waste stations, coordinate with South Tahoe Refuse Company to ensure proper waste management. Coordinate weekly beach clean-up efforts to ensure minimal impact to venue or surrounding areas.

Volunteer Coordinator- Manages and trains all volunteers with effective communication methods to prevent confusion or misdirection of volunteers. Responsible for ensuring an adequate number of volunteers are in position throughout the event. On Course Events will provide a minimum of 5 volunteers at each event.

Volunteer Marshal- Supports entire staff efforts during set-up and breakdown as well as weekly beach clean-ups. Support events by educating the public on city ordinances and rules, encouraging positive behavior, and assisting guests with directional and waste management questions.

All volunteers and staff will assist with the safe exit of event attendees after each event.

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F. 1gure 34Event D ·eta11 (" ) s 1-. 9
1•.1.:. r. .. F. 1 ... -- - - lmml llr:H:11 ,
i) Community Noise Impacts, Event Zero noise complaints 2012-2019; Sound maintain same sound management plan
j) Sale or Handouts of Food, Beverages All vendors will be required to submit proof of and Merchandise necessary paperwork
List of event vendors will be submitted to the
City 15 business days prior to event
Food concessionaires will be solicited and
booked upon approval and proof of required
certifications
k) Alcohol Necessary permits will be obtained from ABC
prior tooperating beer garden and selling
alcohol on site.

I) Signs and Banners All signage will comply with City code Signage will be kept to a minimum
Main stage signage with event logo and
sponsor logos
One 24" x 24" sign stand incenter of venue
plaza
m) Temporary Structures Staging 16' x 24' (will not occupy more than 1/ 3 of beach)
All tents and staging will be placed to ensure it
does not create unreasonable obstruction to
the view and natural setting.
n) First Aid Provisions Provided as deemed necessary by Special Events Review Team
o) Safety All power cords will be taped down
Maintain 20' corridor for emergency vehicles.
p) Security Implement set schedule, emergency protocol, and communication plans
2 licensed and bonded security guards in the
beer garden area
1-2 additional volunteer security guards
patrolling the venue
q) Waste Management & Environment Striving for azero-waste event series OiiCOURSE.

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Partner with South Tahoe Refuse Co.

Waste Management Directors & Coordinators
i) Community Noise Impacts, Event Sound:

On Course Events will maintain the same sound management plan as the previous eight years.

The sound levels, music genres, and overall set-up will be maintained as there were zero noise complaints during the past eight seasons. In the event of a complaint, On Course Events will be responsive and immediately implement a new sound management plan which will include a decibel reading, prior to each event, at the property line during sound check. Any necessary adjustments will be made at that time, in order to abide by sound limits. j)Sale or Handouts of Food, Beverages and Merchandise:

On Course Events has a current Business License issued by the City of South Lake Tahoe. All local vendors will be required to submit proof of a valid City of South Lake Tahoe Business License. All vendors will also be required to obtain and show proof of a Temporary Sellers Permit from the California State Board of Equalization noting the physical location of the event to be at 1001 Lakeview Ave, South Lake Tahoe, CA 96150. The Vendor Manager will also ensure all non-local vendors provide the City of South Lake Tahoe a $50 business tax fee.

All food concessionaires are subject to the approval of the on-site concessionaire and are also required to submit proof of a food handler safety certification for the El Dorado County Environmental Health Department. In addition, all cooking equipment will be required to have cleared inspection from the Fire Department. These vendors will also be required to provide proof of a valid City of South Lake Tahoe Business License, plus a Temporary Sellers Permit from the California State Board of Equalization noting the physical location of the event to be at 1001 Lakeview Ave, South Lake Tahoe, CA 96150.

On Course Events will submit a list of all event vendors to the Community Services Department at least 15 business days prior to each event of the series. Each vendor list submitted will include a detailed description of vendors with names, products, and permit information. Only event related products will be sold on site and On Course Events will ensure no product sales significantly compete with adjacent merchants.

All vendor permits will be clearly displayed to provide easy inspection by the City of South Lake Tahoe.
k) Alcohol:

On Course Events will obtain the necessary permits from ABC prior to operating the beer garden and selling alcohol onsite. As indicated on the site plan (see Appendix A) the sale of alcohol will be restricted inside the perimeter of the beer garden, located on the east side of ONCOURSE.

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the Lakeview Commons venue. On Course Events will provide the required licensed and bonded security personnel to maintain safety and strict compliance to all city codes and regulations.

I) Signs and Banners:

All signage and banners will comply with the City code governing signs and banners (Chapter 25-7 item O). In order to secure sponsorship dollars to provide the community with a free concert each week, On Course Events will need to hang banners on the main stage with event-related information (name of concert and title/presenting sponsors). As indicated in our site plan (see Appendix A) there will also be one 24" x 24" sign stand in the center of the plaza with event-related information along with directional and informational signage around the venue. Overall, signage will be kept to a minimum and will not create an unreasonable obstruction to the view and natural setting of the Lakeview Commons. m) Temporary Structures:

As shown in Appendix A, all tents and staging areas will not be placed in a manner that creates an unreasonable obstruction to the panoramic view and natural setting of Lakeview Commons.

The 16' x 24' stage will not occupy more than 1/ 3 of the beach to ensure the public has plenty of beach access during the event. On Course Events will ensure that all tents meet the NFPA standards and are approved by the SLTFD. We plan to coordinate, if necessary, with the City's Building Official for any inspections of temporary structures to ensure compliance within the Lakeview Commons Event Application Guidelines.
n) First Aid Provisions:

On Course Events will provide any necessary First Aid Provisions as deemed by the special events review team of the City of South Lake Tahoe.
o) Safety:

Our site plan (see Appendix A) indicates all of the considerations for safety hazards during the Live at Lakeview events. Electrical cords along the staging area will be taped down, as will any power cords running throughout the venue. On Course Events will maintain a designated 20' corridor on Lakeview/ Harrision Avenues to allow access for emergency vehicles at any time during the event. On Course will also ensure access to fire hydrants is unobstructed at all times during the event.
p) Security:

On Course Events assumes the responsibility for the behavior of event participants and will have appropriate security in place at each event of the series. Our team will continue the implementation of a set schedule, emergency protocol, and communication plans to minimize any risks of security problems. On Course Events will continue working with the City Police, as needed, to develop the most efficient and appropriate security plan for the event series.

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With an expected attendance ranging from 500-1000 attendees at each event, where alcohol will be for sale, On Course Events will hire 1-2 licensed and bonded security personnel to patrol the beer garden area for each event of the series.

On Course will also provide an additional 1-2 volunteer security guards to patrol the venue. Our volunteers will remain committed to educating and informing the community of city ordinances; however, neither the licensed and bonded or volunteer security guards can enforce city ordinances outside the confinements of the beer garden. q) Waste Management & Environment:

On Course Events strives to host a zero-waste event series and intends to provide multiple extra trash and recycling bins around the venue. We know that Lake Tahoe is the jewel of the Sierras and it must be protected. The On Course Team remains committed ensuring this event series has a very minimal impact, if any, on the event facility and its surrounding environment.

Weekly beach cleanups, initiated during the inaugural season in 2012, will continue be hosted again every Monday morning to keep the area clear of any litter and debris from these events as well as the full weekend of use at Lakeview Commons.

We plan to partner with the South Tahoe Refuse Company again to host various zero-waste stations with volunteers posted at each to direct and educate our guests. On Course Events will also encourage vendors to use recycled content products, compostable cups, and utensils and materials.

3. Site Plan and/ Route Map
Please refer to appendix A for a complete layout of the site plan for the Live at Lakeview Summer Concert Series.

4. Rental Fees
On Course Events will be requesting sponsorship from the City of South Lake Tahoe to cover these rental fees.

5. Deposit Requirements
On Course Events will submit a deposit for $500 based on the expected attendance of 800-1000 guests.

6. Not-for-Profit Events
On Course Events offers a variety of fundraising opportunities for local non-profit organizations including the Bike Valet, Beer/ Wine Garden and vendor booth spaces. Over the past three seasons, these events have helped to raise over $3000 for various non-profits that operated our bike valet. On Course Events also donates a portion of the Beer/ Wine Garden proceeds benefit the South Tahoe BMX Association resulting in thousands of dollars in scholarships for local athletes.

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While fundraising is secondary to creating a sustainable event series, On Course Events prides itself in being the key summer fundraising opportunity for many of South Lake Tahoe' s nonprofit organizations.

7. City Services
a) Police:

On Course Events plans to continue working with the South Lake Tahoe Police Department to ensure event attendees remain compliant with City Ordinances.

In addition, On Course Events will be requesting a road closure on Lakeview Ave. for the safety of our attendees, staff, vendors, and entertainment. We will coordinate with the South Lake Tahoe Police Department to ensure closures are complete before the road is used for event set-up.
b) Fire Department:

On Course Events will comply with any necessary requirements of the Fire Department and will remain responsive to any necessary site inspections, etc. c) Street Occupancy:

Due to the high traffic of Lakeview Ave, and the high number of attendees entering the venue from that direction, On Course Events will be requesting road closures to ensure the safety of all attendees, staff, vendors, and entertainment. On Course Events will also be requesting barricades and signage to ensure street occupancy needs are met and that the safety of attendees and the general public is ensured. We are requesting sponsorship from the City of South Lake Tahoe to cover the staff costs associated with this service. d) Equipment:

On Course Events is requesting sponsorship from the City of South Lake Tahoe in the form of traffic control equipment including cones, lane divider poles, and safety vests. e) Access to Water or Power:

We will be utilizing the same power as the first three seasons, which includes power at the stage, at the bottom of the stairs for exit lighting and in the beer garden area as well.

8. Event Organizer Contact Information
Please refer to figure 3.3 below for the appropriate event organizer contact information.

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Primary Contact
Public/ Media
Contact
On-Site Liaison
Additional
On-Site Liaison

9. Insurance
Rob Giustina
Leslie Schultz
Rob Giustina
CarolAnne
Giustina
530 )545-9482 Robg@Oncourseevents. com
530)721-0333 Leslie@Oncourseevents. com
530)545-9482 Robg@Oncourseevents. com
949)510-8632 CA@Oncourseevents. com
On Course Events possesses the necessary insurance certifications and can provide proof of this documentation upon request.

10. General Conditions
On Course Events staff and volunteers will work hard to educate and inform all event attendees of the city ordinances and general conditions. However, neither the licensed and bonded or regular volunteer security staff can enforce city ordinances outside the confinements of the beer garden.

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Cityof South Lake Tahoe
Special Event Appllcauon
Page5
Please note that the City of South Lake Tahoe is subject to the provisions of the Freedom of Information and Protection of Privacy Act, and therefore, cannot guarantee that any information provided can be held in confidence.

On behalf of the applicant organization, I/we acknowledge that I/we have read and understood the conditions in the Special EventApplication Guidelines and agree to comply with them.

I/we acknowledge that I/ we have received a copy of, read and understood the City of South Lake Tahoe's Special Events Guidelines and agree to be bound by and comply with the terms and conditions.

By signing below, the event producer I applicant agrees to indemnify and save harmless the City in respect of any and all claims, demands, suits and costs arising out of any act or omission of the organizer or of any servant, agent or officer of the organizer arising out of or resulting from the use of the site/ route by the organizer.

Signature: L.,u,kS
ATTACHMENTS 1.Plan2. Sound Management Schedule of performing artists3. Site Plan / Route Map (see #4) 4. Production Schedule5. Insurance certificates Please return application form to:

DatJ Sentember 9. 2019
attached D not applicable
attached D not applicable
attached D not applicable
attached D not applicable
attached D not applicable
Copy of 2018 COi attached. 2019 willbesubcnittedwithin 10 business daygoffirst event City of South Lake Tahoe, Community Services Department Attention: Special Event Application 1180 Rufus Allen Blvd. South Lake Tahoe, CA 96150 Phone (530)542-6058 Fax: (530)542-2981

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1. Sound Management Plan
On Course Events will maintain the same sound management plan as in prior years.

This event series will include amplified entertainment, music, and announcements each week.

The sound levels, music genres, and overall set-up will remain the same as there were zero noise complaints during the first three seasons of the event series. Our stage manager, lead producer, and sound technician will maintain sound levels to comply with City's noise regulations. This will be maintained through numerous decibel readings around the venue and the property line.

In the event of a community complaint, On Course Events staff is prepared to alter this sound management plan. Any necessary adjustments will be made at that time, in order to abide by sound limits.

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2. Schedule of Performing Artists - 2020
IDilm ffliffi1C!lM'afil
Thursday, June 18 4:30 - 8:30 pm
Thursday, June 25 4:30 - 8:30 pm
Thursday, July 2 4:30 - 8:30 pm
Thursday, July 9 4:30 - 8:30 pm
Thursday, July 16 4:30 - 8:30 pm
Thursday, July 23 4:30 - 8:30 pm
Thursday, July 30 4:30 - 8:30 pm
Thursday, August 6 4:30 - 8:30 pm
Thursday, August 13 4:30 - 8:30 pm
Thursday, August 20 4:30 - 8:30 pm
Thursday, August 27 4:30 - 8:30 pm
1rdl -
Funk TBD
Soul TBD
Rock & Roll TBD
Soul TBD
Bluegrass TBD
Reggae TBD
Americana TBD
Rock & Roll TBD
Funk TBD
Reggae TBD
Rock & Roll TBD
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3. Site Plan
Live at Lakeview Summer Music Series
Event Site Map
Lake r 1, ne
1· -=_!-= · ·
fi
Engineering lt,M'' Department
City of South Lake Tahoe - Lakeview Commons
Full Rental Version 1 with No Street Closure • Large Event> 500 Guests

ONCOURSL
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Legend
BikcValot
B) Beer Garden
Vendors
IO 2" 500 . Feet
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4. Production Schedule
r:1• 11:.. Ir.1Tr111iO!mi:0...... :...
7:00AM - 3:00 PM Event Setup
2:00 PM Road closure
2:00 - 4:00 PM Vendor Setup
3:00 - 4:00 PM Band Load-in &
Sound Check
4:30- 5:45 PM Event Starts:

Opening Act
Plays
5:45 - 6:00 PM Set change I
Announcements
6:00 - 8:30 PM Headlining Act
Plays
8:30 - 11:00 PM Strike Venue
9:00AM Final Strike
11 ...... ,, 111
Lakeview
Commons (upper
and lower level)
Lakeview Ave from
Highway 50 to
Harrison Avenue
Lakeview Plaza
upper level)
Boat Ramp and
Stage Area
Stage Area
Stage Area
Lakeview
Commons (upper
and lower level)
Lakeview
Commons (lower
level)

ONCOURSL
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1) 1:15 min set
Beer garden
opens and
vendors are
selling items
2 sets with a 15
min break.

Finishing
touches and
final sweep of
the beach
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E. Event Financing Plan
The Live at Lakeview Summer Music Series has been successfully funded and executed, for the past eight years, through a strong blend of On Course Events infrastructure, ongoing event sponsorships, vendor booth sales, beer garden proceeds, and community donations of both cash and time. Upon approval of event permit and Signature Event Status, On Course Events will immediately continue to solicit sponsorships and renew ongoing partnerships. Businesses will be offered packages at Co-Title, Presenting, Associate, Supporting and Community Levels.

These businesses will supply capital and in-kind-trade in exchange for varying levels of exposure through the following outlets:

Event entitlement of Series (" Co-Sponsor' s" Live at Lakeview") Logo recognition on Stage Banner(s)
Banner or flag locations at event site
Logo inclusion in all print and promotional materials
Radio, TV and On-Site Announcer mentions
Booth space for each weekly event for promotion or VIP
Social media recognition and highlights
In addition, On Course Events is seeking support from the South Lake Tahoe City Council and other city services to keep the Live at Lakeview Summer Concert Series as a financially viable option. Upon completing of the first eight seasons, we have developed and solidified an event budget to keep Live at Lakeview entertaining the community for the next five years and hopefully more in the future. On Course Events seeks to request the city waive the venue rental fees in exchange for providing this free concert series to the community and tourists of South Lake Tahoe as a Signature Event Series.

On Course Events also requests that the City of South Lake Tahoe continue as a recognized co-title sponsor of the Live at Lakeview Summer Concert Series, through a nominal support of 5000 support package per season. This equates to $454.55 per week for the 11-week concert series.

The City of South Lake Tahoe will be recognized as a sponsor through:

Prominent logo inclusion as co-title sponsor in all print and promotional materials Prominent logo recognition as co-title sponsor on Stage Banners Prominent logo recognition as co-title sponsor through on-site vendor booth tents Radio, TV and On Site Announcer mentions as co-title sponsor Booth space as needed for City event promotions and community outreach Social media recognition as co-title sponsor
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F. Financial Capability of Proposer
On Course Events is a financially viable company with significant infrastructure to effectively produce the Live at Lakeview Summer Concert Series. In the first eight seasons of the series, the On Course team has secured sponsorships to cover the hard costs of the event including staff, security, entertainment, production, insurance, sound engineering, marketing, and promotions.

Supplementary revenue will come from capital sponsorships, vendor booth sales, alcohol sales and community donations.

The entire community and various local businesses have continued to support Live at Lakeview and they are all eager to enjoy this concert series again for many seasons to come. Based upon the growing success of the first eight years of Live at Lakeview and the strong relationships On Course Events has built, the necessary sponsorships are in place to continue to run this series for many years to come.

In order tocontinue this growth trend and secure future additional sponsor support in a timely and professional manner, which is typically 6 months to a year in advance, On Course Events is seeking a five-year contract with the City of South Lake Tahoe. This multi- year contract will enable On Course Events to provide long-term value tothe City and all event sponsors that are supporting this community- focused event.

ONCOURSE.

EVENTS 25
C-136-2019
DocuSign Envelope ID: 4BC17D6E- B6D8- 40A8- B4D3- F25A4F916800 178
G. Local Business
On Course Events is based in the City of South Lake Tahoe with a current Business License in place.

ONCOURSL
EVENTS 26
C-136-2019
DocuSign Envelope ID: 4BC17D6E- B6D8- 40A8- B4D3- F25A4F916800 179
Ratification of Amendment No. 1 to Concessionaire/Vendor Agreement with On Course Events ( C-136-2019)
The Concessionaire / Vendor Agreement ( C-136-2019) entered on November 5, 2019, between the City of South Lake Tahoe, a municipal corporation (“ CITY”) and On Course Events, a Sole Proprietorship (“ Concessionaire”) is hereby amended as set forth below.

3. Term. This Agreement is granted a renewal for two (2) additional ( 12) month periods, retroactive to November 4, 2022. The expiration date of the Agreement is November 5, 2024.

5. City Contribution. As consideration for the public benefit provided by offering this free weekly concert series, for each year during the remaining term of this Agreement, the City agrees to contribute funding in the amount of ten-thousand ($ 10,000). City also agrees to waive the fees for the annual Special Event Permit, provide access to City electricity and water at no cost, and provide event support from City staff at no cost, including support from the Police Department and Public Works Department at a level deemed appropriate by the City Manager, in his sole discretion.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to Agreement to be executed on March 14, 2023.

CITY OF SOUTH LAKE TAHOE CONCESSIONAIRE
By:__________________________ By:_____________________
Cody Bass, Mayor Pro Tem Rob Guistina, Owner
On Course Events
Business License # 04798
APPROVED AS TO FORM: ATTEST:

Heather Stroud, City Attorney Susan Blankenship, City Clerk The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

C-033-2023
2023Heather Stroud ( May 30, 2023 09: 53 PDT) Sue Blankenship ( May 30, 2023 09:52 PDT) May 30, Cody L. Bass (Jun 20, 2023 17:30 PDT)
Cody L. Bass
Rob Giustina (Jun 28, 2023 19:34 PDT)
180
ANY PROPRIETOR/ PARTNER/ EXECUTIVEOFFICER/ MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

FAXPHONE
A/C, No, Ext): A/C, No):(
E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER EXPTYPEPOLICY EFF POLICYOF INSURANCE MM/ LIMITS( DD/YYYY) ( MM/DD/YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
RENTEDCLAIMS- MADE DAMAGE TO OCCUR $ PREMISES ( Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY AGGJECT LOC PRODUCTS - COMP/ OP
OTHER:$
COMBINED SINGLE LIMIT $(
Ea accident)
ANY AUTO BODILY INJURY ( Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY ( Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident)

OCCUR EACH OCCURRENCE
CLAIMS- MADE AGGREGATE $
DED RETENTION $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
LIMITDESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 ( 2016/ 03) 1988- 2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE

DATE ( MM/DD/YYYY)
The ACORD name and logo are registered marks of ACORD
5/24/2023
209) 634-2929 ( 209) 634-2927
Rob Giustina dba On Course Events
981 Tulare Ave
S. Lake Tahoe, CA 96150
11770
35076
A 1,000, 000
X X 3DS5474- M3928035 6/29/ 2023 8/31/ 2023 100, 000
5,000
1,000, 000
2,000, 000
2,000, 000
000B1,000,
X X 00625814- 0 5/24/ 2023 11/ 24/ 2023
C
X 9339516- 2023 5/26/ 2023 5/26/ 2024 1,000, 000
1,000, 000
1,000, 000
Live at Lakeview - 6/29/2023, 7/6/2023, 7/13/2023, 7/20/2023, 7/27/2023, 8/3/2023, 8/10/2023, 8/17/2023, 8/24/2023 & 8/31/2023.

The certificate holder is named as Additional Insured to negligent acts or omissions of the Named Insured and only with respectes to the Operations of the Insured during the coverage period.

City of South Lake Tahoe
1901 Airport Rd
South Lake Tahoe, CA 96150
ONCOURS- 01 MDELAET
GDI Insurance Agency, Inc.
info@gdiins. com
Evanston Insurance Company
United Financial Casualty Company
State Compensation Ins. Fund
X
X
X
X
X
X
X
181
C-033-2023 On Course Events Amendment
Final Audit Report 2023- 06-29
Created: 2023- 05-30
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAA8zRZdGqASFIxjsY3eopifZDfXw8Xu- cS C-033-2023 On Course Events Amendment" History
Document created by jo Mcdonough ([email protected]) 2023- 05- 30 - 4:39:33 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2023- 05- 30 - 4:40:42 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2023- 05- 30 - 4:52:41 PM GMT- IP address: 104. 47.65.254 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 05-30 - 4:52:53 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Heather Stroud ([email protected]) for signature 2023- 05- 30 - 4:52:54 PM GMT
Email viewed by Heather Stroud ([email protected])
2023- 05- 30 - 4:53:16 PM GMT- IP address: 104. 47.64.254 Document e-signed by Heather Stroud ([email protected]) Signature Date: 2023- 05-30 - 4:53:30 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to [email protected] for signature
2023- 05- 30 - 4:53:32 PM GMT
Email viewed by cbass@cityofslt. us
2023- 06- 21 - 0:29:32 AM GMT- IP address: 128. 92.136. 146 Signer [email protected] entered name at signing as Cody L. Bass 2023- 06- 21 - 0:30:05 AM GMT- IP address: 128. 92.136. 146 Document e-signed by Cody L. Bass ([email protected])
Signature Date: 2023- 06-21 - 0:30:07 AM GMT - Time Source: server- IP address: 128. 92.136. 146 182
Document emailed to robg@oncourseevents. com for signature 2023- 06- 21 - 0:30:08 AM GMT
Email viewed by [email protected]
2023- 06- 29 - 2:33:24 AM GMT- IP address: 47.33.63.96
Signer [email protected] entered name at signing as Rob Giustina 2023- 06- 29 - 2:34:45 AM GMT- IP address: 47.33.63.96
Document e-signed by Rob Giustina ([email protected]) Signature Date: 2023- 06-29 - 2:34:47 AM GMT - Time Source: server- IP address: 47.33.63.96 Agreement completed.
2023- 06- 29 - 2:34:47 AM GMT
183
Live at Lakeview Summer Music Series - Sponsorship Request Voted Best Annual Event of Tahoe in 2023 (Ahead of 4th of July Fireworks & Celebrity Golf) EVENT SERIES DETAILS:

Event Title: Live at Lakeview Summer Music Series
Event Dates: 10 Live Events, Every Thursday June 20 – August 29, 2024 (no event on July 4) Event Time: 4:30 – 8:30 pm
Event Location: Lakeview Commons, South Lake Tahoe, California Social Reach: 7.2k Facebook Fans, 1.7k Instagram Followers, Average weekly reach: 15k Event Update:

Since reviving the series post-pandemic, overall production costs have increased by more than 25% & consumer spending (the series’ primary revenue source - beer garden sales) have dropped by over 35%.

Crowds continued to pack Lakeview Commons every Thursday last summer, the community loves the series so much it was voted the “2023 Best of Tahoe” award for Best Annual Event, but attendees do not have the spending money they used to.

On Course Events is seeking additional support to make this Signature South Lake Tahoe Series a sustainable event for our community, for years to come.

CITY OF SOUTH LAKE TAHOE CURRENT SPONSORSHIP:

Co-Title Level Sponsorship:
- $10,000 Annual Cash Contribution Currently Under Contract ADDITIONAL SPONSORSHIP REQUEST:
- Additional $10,000 Annual Cash Contribution, for a total of $20,000 - Minimum of 2-year Agreement with option to renew in 2026 ON COURSE EVENTS DELIVERABLES:
- Prominent Logo Placement for over 90 days on Main Stage Banner, Roadside Banner, Plaza Banners, All Advertising Materials & Posters
- Prominent mention in weekly artist preview blogs and PR campaigns - Prominent Mentions in Radio Interviews, TV Appearances and Weekly PA Announcements - Social Media Tags, Collaborative Posts & Shoutouts
- Option to host booth on-site for promotional purposes 184
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:7
Agenda Item: Lakeview Commons Recreation Concessionaire Agreement with Tahoe City Kayak & Paddleboards
Executive Summary: The Lakeview Commons Recreation Concession RFP resulted in three proposals.

The selection committee reviewed the proposals and selected Tahoe City Kayak and Paddleboard (TCKP) for a three-year term beginning May 1, 2024, with the option to extend the agreement for three one-year terms. TCKP will enhance the recreational opportunities at Lakeview Commons by offering rental of paddle sports equipment including kayaks, paddleboards, and sailboats. Additionally, they will offer guided experiences and classes further enhancing opportunities for the public to recreate. Staff are seeking a motion from Council to select TCKP as the vendor for the Lakeview Commons Recreation Concession for a three-year term beginning May 1, 2024, with the option to extend the agreement for three one-year terms.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute an agreement with Tahoe City Kayak & Paddleboards to operate the Lakeview Commons recreation concession for a three-year term beginning May 1, 2024, with the option to extend the agreement for three one-year terms.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Lakeview Commons Concessionaire Award.docx 02-Concessionaire Agreement with Tahoe City Kayak Paddleboard 03- RFP Lakeview Commons 2024.pdf
185
Council Agenda Report March 26, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Lakeview Commons Recreation Concession RFP Selection Location: Lakeview Commons El Dorado Beach
Responsible Staff Member: John Stark, Parks and Recreation Director Background: The City of South Lake Tahoe issued a Request for Proposals (RFP) to operate the Lakeview Commons paddle sports recreation concession. The City recognizes the opportunity to serve the public with high quality non-motorized watercraft rental services to enhance the user experience. Three proposals were received by the submission deadline of February 16, 2024. A selection committee reviewed the proposals and chose Outdoor Immersion Inc. d/b/a Tahoe City Kayak & Paddleboard (TCKP). TCKP has 27 years of experience operating concessions for non-motorized water craft rentals at Commons Beach in Tahoe City as well as experience operating paddle sports rentals at Sand Harbor in Nevada. TCKP will enhance the recreational opportunities at Lakeview Commons by offering rental of paddle sports equipment including kayaks, paddleboards, and sailboats. Additionally, they will offer guided experiences and classes further enhancing opportunities for the public to recreate. Staff are seeking a motion from Council to select TCKP as the vendor for the Lakeview Commons Recreation Concession for a three-year term beginning May 1, 2024, with the option to extend the agreement for three oneyear terms.

Issue and Discussion: Staff are seeking a motion from Council to select TCKP as the vendor for the Lakeview Commons Recreation Concession for a three-year term beginning May 1, 2024, with the option to extend the agreement for three one-year terms.

Financial Implications: Under the Agreement, the City would receive an annual fee of 18 percent of gross sales made by TCKP operating the Lakeview Commons Recreation Concession.

This fee would be submitted to the City by December 1st of each year of the agreement and would be submitted to Parks & Recreation Concession Revenue account 100-04170-35330.

Environmental Considerations: The proposed action is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 (Existing Facilities) because the work done under the Agreement would consist of program provision and light maintenance, repair or minor alteration of existing public facilities involving negligible or no expansion of existing or former use.

Policy Implications: Strategic Plan Priorities supported by the Lakeview Commons Recreation Concession include:

Goal 2.2 Equitable Access 3. Evaluate opportunities to expand collaborative partnerships to promote health and wellness, combat childhood obesity, and encourage active lifestyles. 186
1 CITY OF SOUTH LAKE TAHOE

CONCESSIONAIRE AGREEMENT

LAKEVIEW COMMONS
This Agreement is entered into this 26th day of March 2024 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Outdoor Immersion, Inc., a Nevada corporation, D.B.A. Tahoe City Kayak & Paddleboard (“Concessionaire”). The City and Concessionaire shall be collectively referred to as “parties” or individually referred to as City, Concessionaire or party.

RECITALS
A. WHEREAS, the El Dorado County owns, and the City leases from El Dorado County in a 50-year Ground Lease recorded in the official records of El Dorado County at Document No. 2022-0034736, the parcel at APN 026-050-006, more commonly known as Lakeview Commons and El Dorado Beach, near the intersection of U.S. 50 and Lakeview Avenue, South Lake Tahoe, CA 96150 (the “Premises”), as depicted in Exhibit “A”;
B. WHEREAS, the City issued a Request for Proposals to provide recreational concession services on the Premises, and Concessionaire has submitted a proposal that has been selected as the most favorable for the City; C. WHEREAS, Concessionaire has proposed opening and operating for renting nonmotorized watercraft and offering guided experiences at the Premises (“Services”), specifically using the Facility depicted on Exhibit A, and has proposed pricing for said Services;
D. WHEREAS, Concessionaire has the skill and experience necessary to operate and provide Services at Premises; and
E. WHEREAS, City is relying on Concessionaire’s expertise and skill to provide quality Services to enhance the services offered to the public on the Premises.

NOW, THEREFORE, the City and Concessionaire do hereby agree as follows:

AGREEMENT
1) Scope of Services. The City, in consideration of the payment of fees hereinafter specified to be paid by Concessionaire and of the covenants and agreements herein contained to be performed by Concessionaire, does hereby grant to Concessionaire the exclusive right to manage and operate and provide Services at the Premises for the purposes hereinafter specified. Concessionaire does hereby agree to use its best efforts, at all times during the Term of this Agreement, in order to manage and operate the Premises for the purposes hereinafter stated. 187
2 2) Use. Concessionaire’s right to use the Premises is nonexclusive, and Concessionaire and the City, its agents, employees and contractors shall have the right to enter the Premises for any purpose that does not unreasonably interfere with the rights granted to Concessionaire under this Agreement. Such purposes may include but are not limited to the City entering to: inspect the Premises; determine whether Concessionaire is complying with the Agreement; make repairs, alterations or improvements.

Concessionaire hereby acknowledges that it shall use its best efforts to fulfill the purposes of this Agreement.
a) Description of Use. Concessionaire’s right to use the Premises and Facility shall be for the following purposes:
i) Rental of approved non-motorized watercraft and rental and sale of related merchandise;
ii) Paid guided tours and lessons for the public;
iii) Concessionaire shall establish and set prices substantially similar to the selections and corresponding prices set forth in Concessionaire’s proposal to the City’s RFP for Concession Services attached hereto and incorporated herein by reference as Exhibit “B.”
iv) Unless otherwise approved by the City Manager or their designee, all other uses not consistent with this section shall be considered a breach of this Agreement and shall give the City authority to immediately terminate this Agreement.
b) Prior Encumbrances. This Agreement is subject to all easements, liens, conditions, restrictions, encumbrances and claims of title which may affect the Premises in its present condition.
c) Additional Services. Concessionaire shall not institute any additional services not described in Exhibit B without the prior signed, written consent of the City, which consent shall not be withheld unreasonably.
d) Prices. Annually, the prices offered may be reviewed by the Concessionaire and/or the City to determine if certain prices need to be increased or decreased depending on market analysis, usage of services, and other criteria to be determined between the parties.
e) Licenses, Permits, etc. Concessionaire represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Concessionaire to conduct and provide the services required of and set forth within this Agreement. Concessionaire represents and warrants to City that Concessionaire shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits insurance and approvals which are legally required of Concessionaire to conduct and provide the services required of and set forth withing this Agreement.

Concessionaire shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement.
188
3 f) Promotion and Signs. Concessionaire shall not display and shall not permit any other person to display any signs whatsoever within or on the Premises without the prior signed, written consent of the City Manager or their designee, and without obtaining applicable City permits and approvals. Application for such consent shall show in reasonable detail the type, character, and size of any such sign Concessionaire desires to display. Concessionaire is allowed to display an Aframe sign Friday through Sundays, 8:00 am to 5:00 pm and holidays or during City-sanctioned community events. Concessionaire is allowed to park a vehicle with a wrapped advertisement in the Lakeview Commons parking lot during operations.
g) Sales and Rentals. City reserves the right to prohibit the sale rental or use by Concessionaire of any article or item which City regards as objectionable or beyond the scope of merchandise or equipment deemed necessary for proper services to the public pursuant to this Agreement.
i) Concessionaire shall include the following procedures in the rental process:
(1) Require and verify identification for all renters.
(2) Close rental operation during Lake wind advisory or other extreme weather events such as lightning.
(3) Instruct all renters on proper use of personal flotation device. h) Chemicals. No pesticides, herbicides, or fungicides may be used by Concessionaire on the Premises that are not approved in writing by City in advance of proposed use.
3) Term. This Agreement is granted for a term of three (3) years beginning on the May 1, 2024 (“Effective Date”). The Agreement may be extended for three (3), one-year renewals for the 2027, 2028, and 2029 seasons upon the mutual written agreement of the parties unless terminated earlier in accordance with section 7 of this Agreement.
4) Fees. Concessionaire shall pay to the City an annual fee based upon the percentage of all gross sales generated from all of the Concessionaire’s activities set forth within this Agreement. The percentage shall be calculated based on the following rate as proposed by the Concessionaire in RFP submittal:

Concessionaire shall remit to City eighteen percent (18%) of all Gross Sales (not inclusive of sales tax and 3rd party booking /processing fees of all activities (watersports rentals, guided tours, lessons, and retail items). Concessionaire shall calculate the annual fee by providing written documentation summarizing the annual fee calculation; said written documentation shall include supporting documentation and materials demonstrating how the annual fee was calculated.

The Concessionaire shall pay the annual fee and provide the City Manager a sworn statement of annual gross sales resulting from the Services before December 1 of every calendar year until all Fees owed to the City, pursuant to this Agreement, have been satisfied.
a) Gross Sales. The term Gross Sales as used herein shall include the total aggregate amount of the business done, sales made, rentals, deposits, commissions received, 189
4 and services performed by Concessionaire in, on, or from the Premises for cash and on credit (it being understood that sales on credit are to be included in Gross Sales whether or not payment is actually made to Concessionaire). Gross Sales shall include those revenues generated from rentals or sale of merchandise. Any transaction on an installment basis involving the extending of credit shall be treated as a sale for the full price at the time such transaction was entered into, irrespective of the time of payment or when title passes. No deduction shall be allowed for uncollected credit accounts and returned checks. ‘Gross Sales’ shall not include the amount of any tax on sales from the Premises where such taxes are added to the selling price, stated separately, and paid by Concessionaire’s customers, and remitted directly to the taxing authorities by Concessionaire. In the event merchandise is taken in trade, Gross Sales shall mean the full price of the merchandise sold.
b) Late Payment. If any payment of the Fees owed to the City is not received by the City when due, Concessionaire shall pay to the City an additional sum of ten percent (10%) of the overdue Fee as a late charge, plus interest at a rate of twelve percent (12%) per annum, or the highest rate permitted by law, whichever is less.

Acceptance of any late charge shall not constitute a waiver of Concessionaire’s default with respect to the overdue amount or prevent City from exercising any of the other rights and remedies available to the
City.
5) Records and Inspection. Concessionaire shall keep true and accurate books and records showing all of its income and expenses and business transactions in connection with the Facility in separate records of account in a manner reasonably acceptable to City, and City shall have the right through its representatives, and at all reasonable times, including any time during the one year period following the termination of the Agreement, to inspect such books and records, including, profit and loss statements, State of California sales tax return records, Federal and State income tax returns, and Federal and State payroll tax reports. These records shall be kept for a period of two years after termination of this Agreement. If such audit reveals that there is a deficiency in the manner Concessionaire maintains its records, Concessionaire shall immediately cure such deficiency and shall pay all City expenses incurred for such audit immediately upon demand by City. If such audit reveals that there is a deficiency in the payment of any Fee, then such deficiency shall become immediately - due and payable together with interest thereon at the rate of twelve percent (12%), or the highest rate permitted by law, whichever is less, per annum from the past date due until paid and Concessionaire shall immediately pay for the costs of any audit by City if the audit reveals that Concessionaire either understated annual Gross Sales by more than one half percent (0.5%) of the Gross Sales for any year or underpaid the Concessionaire’s Fees by greater than One Thousand Dollars ($1,000.00). In the event that the City discovers a pattern of deficiency, this pattern shall constitute a default of this Agreement. Concessionaire shall pay the costs of all audited financial statements required by the City under this Agreement.

Any information obtained by City pursuant to the provisions of this Section 5 shall be treated as confidential, except in any proceedings between the parties hereto, and except further that City may divulge such information to a lender and/ or to any person 190
5 as required by law. The City is subject to the California Public Records Act and, if required by law, the City may disclose certain information. 6) No Partnership Formed. City is not, and shall not in any way or for any purpose become an agent, partner, or joint venturer of Concessionaire in its business or otherwise.
7) Termination. The City shall have the right to immediately terminate this Agreement at any time during the Term of this Agreement for any reason, upon 90 days written notice. Concessionaire shall be entitled to compensation for services performed up to the effective date of termination.
8) Ownership of Documents. All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Concessionaire, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Concessionaire for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Concessionaire or to any other party. Concessionaire shall, at Concessionaire’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.
9) Employees and Personnel. All persons employed and/ or utilized in connection with the Services, including all employees (part-time and full-time), volunteers, and agents shall be deemed employees of Concessionaire and not the City. Concessionaire shall ensure that all employees and/or persons utilized by Concessionaire for work relating to this Agreement are adequately trained for such purposes, shall be courteous, and shall be suitably and neatly attired so as to be recognizable as employees of Concessionaire. If in the reasonable judgment of City, any such person is incompetent, disorderly, discourteous, or otherwise objectionable, the City Manager shall provide written notice to Concessionaire to advise Concessionaire of the behavior.

Concessionaire shall devote its own time and attention to the conduct of the Services to be rendered on and from the Premises and shall provide the City Manager with a response providing the steps taken to address the City Manger’s notice. a) Concessionaire acknowledges and agrees that all persons employed by and/ or utilized by Concessionaire will not be eligible for any City employee benefits and, to the extent Concessionaire' s employees, volunteers or agents would otherwise be eligible for any City employee benefits of any kind but for the express terms of this Agreement, Concessionaire (on behalf of itself and its employees) hereby expressly declines to participate in such City employee benefits of any kind. b) City is not required to make any deductions or withholdings from the compensation payable to Concessionaire under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Concessionaire’s assigned personnel. Any third party persons employed by Concessionaire shall be entirely and exclusively under the direction, supervision, and control of Concessionaire. Concessionaire hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.
191
6 c) Concessionaire shall ensure that all persons employed by and/or utilized by Concessionaire and who supervise minors, meet the provisions of the Public Resources Code, Section 5164.
d) Concessionaire shall file with the City a certificate showing that within the last two years, every person employed and/or utilized by Concessionaire for work subject to this Agreement is found to be free of communicable tuberculosis in accordance with the provisions of the Public Resources Code, Section 5163. e) At all times during the Term of this Agreement, Concessionaire shall comply with the provisions of the Labor Code relating to the employment of minors. 10) Operating Schedule. The Services shall be operated seasonally and Concessionaire is required to operate from 9:30 a.m. to 6:00 p.m. seven (7) days a week between the first Saturday before Memorial Day and September 30. Exceptions to regular operating hours may occur as a result of inclement weather directly impacting business volume.

Concessionaire may operate during the remainder of the calendar year, except when the Premises are closed, but may operate on a reduced or alternative schedule subject to the determination of the Concessionaire and agreement by the City. Concessionaire shall ensure that sufficient personnel are available to provide service in a business-like manner. Any changes to this operating schedule must be approved by the City Manager in writing.
11) Special Events. Concessionaire may hold special events at the Premises where said special events are approved and permitted by the City. Concessionaire shall submit a list of all scheduled events by April 30 prior to each summer season to the City Manager who shall utilize the City’s standard special events application and review process for issuance or denial of special event permits, licenses and/or authorizations. 12) Quality of Concessionaire’s Services. The Concessionaire shall conduct its operations in a business-like manner in accordance with this Agreement and shall not unreasonably interfere with the public’s use of other areas of the Premises or infringe upon the normal method of operations of any parties authorized as of the date hereof to conduct business on the Premises.
a) In addition to all other local, State and Federal safety requirements to which Concessionaire is bound, the Concessionaire shall additionally:
i) Require and verify identification of all persons renting watercraft or other equipment from Concessionaire.
ii) Cease all rentals of watercraft and other equipment during lake wind advisory, Red Flag warnings or other extreme weather events such as lightning. iii) Instruct all persons renting watercraft and other equipment from Concessionaire on proper use of floatation device.
b) The Concessionaire shall at all times control the conduct, demeanor, performance, and appearance of its officers, members, employees, agents, volunteers, independent contractors, subcontractors, representatives, customers, and patrons.

The City reserves the right to reasonably request that the Concessionaire take all 192
7 necessary steps to correct the cause of such objection and if necessary, remove any person in the event that the steps to correct such objection are unsuccessful. c) Concessionaire shall furnish good, prompt, efficient, and friendly service adequate to meet all reasonable demands therefor and to the satisfaction of the City. The City Manager may periodically evaluate Concessionaire’s performance under the Agreement. As a result of these evaluations, the City Manager may reasonably request Concessionaire to modify its operation so as to furnish good, prompt and efficient service.
d) Concessionaire shall not conduct any business or activity not specifically authorized by this Agreement, unless approved by the City Manager. 13) Independent Contractor. It is understood and agreed by the parties that the Concessionaire, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City.
14) Professional Ability of Concessionaire. City has relied upon the professional training and ability of Concessionaire to perform the services hereunder as a material inducement to enter into this Agreement. Concessionaire shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Concessionaire under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Concessionaire's field of expertise.
15) Compliance with Laws. Concessionaire shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Concessionaire shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Concessionaire to comply with this section.

In the event it is determined that the Concessionaire is required to pay prevailing wages for any work performed under this Agreement, the Concessionaire shall pay all penalties and wages as required by law.
16) Indemnity. CONCESSIONAIRE, AS A MATERIAL PART OF THE CONSIDERATION

TO CITY, HEREBY ASSUMES ALL RISK OF DAMAGE OR LOSS TO THE FACILITY INCLUDING, BUT NOT LIMITED TO, CITY’S EQUIPMENT, FURNITURE, OR OTHER

PROPERTY IN THE FACILITY AND, PROPERTY DAMAGE, INJURY OR DEATH TO

PERSONS IN, UPON OR ABOUT THE FACILITY, AND CONCESSIONAIRE HEREBY

WAIVES ALL CLAIMS AND RECOURSE AGAINST THE CITY, INCLUDING THE

RIGHT TO CONTRIBUTION FOR LOSS OR DAMAGE BY REASON OF DEATH OR

INJURY TO PERSONS OR DAMAGES TO PROPERTY, WHETHER THE PERSON

OR PROPERTY OF CONCESSIONAIRE, ITS AGENTS OR EMPLOYEES, OR THIRD

PERSONS ARISING FROM ANY CAUSE, EXCEPT CLAIMS ARISING FROM THE 193
8 SOLE GROSS NEGLIGENCE OR SOLE WILLFUL MISCONDUCT OF CITY, ITS OFFICERS, DIRECTORS, AGENTS, OR EMPLOYEES. THE PROVISIONS OF THIS

ENTIRE SECTION SHALL SURVIVE THE TERMINATION OR EXPIRATION OF THIS AGREEMENT.

Concessionaire hereby agrees that City shall not be liable for injury to Concessionaire’s business or any loss of income therefrom or for damage to the property of Concessionaire, or injury to or death of Concessionaire, Concessionaire’s employees, invitees, customers, agents or contractors or any other person, whether such damage or injury is caused by fire, steam, flood, electricity, gas, water or rain, or from the breakage, leakage or other defects of sprinklers, wires, appliances, plumbing, air conditioning or lighting fixtures, or from any other cause, whether said damage or injury results from conditions arising upon the Premises, or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible to Concessionaire, except damage or injury caused solely by City’s sole gross negligence or willful misconduct.

Concessionaire shall indemnify, hold harmless, and defend the City, and its officers, directors, agents and employees (each of which is an indemnitee) from and against any and all claims, losses, damages, demands, liabilities, suits, costs, expenses, including attorneys’ fees, penalties, judgments or obligations whatsoever for or in connection with injury (including death) or damage to any person or property or pecuniary or monetary loss resulting from, arising out of, or in any way related to activity conducted by Concessionaire, including, but not limited to, Concessionaire’s development, construction, occupation, use, operation, or maintenance of the concession, Premises, or any facilities, including events occurring on the Premises regardless of how the injury or damage was caused or suffered unless the injury or damage resulted from the sole gross negligence or willful misconduct of City, its officers, directors, agents, or employees.

City shall have no responsibility to safeguard the equipment and property of Concessionaire or any of its invitees. City shall have no responsibility to safeguard or protect the Concessionaire, or its employees, agents, officers, directors, or any of its invitees from bodily injury (including death) or personal injury.

In the event a claim is made against City or City is named a co-defendant in any action, arising out of, or in any way related to activity conducted by Concessionaire, Concessionaire shall immediately notify City of such fact and, at City’s option, shall either retain legal counsel to represent City in such action at Concessionaire’s sole expense or reimburse City for City’s litigation costs, expenses, and attorneys’ fees in undertaking its own legal representation.

In the event a claim is made against both City and Concessionaire for the joint and several liabilities of City and Concessionaire, the determination as to the apportionment of liability between City and Concessionaire shall be made by the judge in a court of competent jurisdiction. Neither City nor Concessionaire shall request that the apportionment of liability be determined by a jury.

Notwithstanding the apportionment of liability between City and Concessionaire, Concessionaire shall nevertheless be responsible to indemnify and hold harmless City 194
9 as fully set forth above, unless the court determines that the injury or damage resulted from the sole gross negligence or willful misconduct of City, its officers, directors, agents, or employees.
a) Waiver. The Concessionaire hereby waives any claim against the City, its officers, directors, agents, or employees for damage or loss caused in connection with or as a result of any suit or proceeding directly or indirectly attacking the validity of this Agreement or any part thereof or as a result of any judgment or award in any suit or proceeding declaring this Agreement null, void, or delaying the same or any part thereof from being carried out.
b) Customer Waivers. Concessionaire shall require each customer using its Services to sign a waiver on a form to be approved by the City’s Risk Manager, which includes a waiver of liability and holds the City harmless from any property loss or damage or injury including death. Concessionaire shall maintain these waivers for a period of five years and shall make them available to the City upon request. 17) Insurance Requirements.
a) Concessionaire, at Concessionaire’s own cost and expense, shall procure and maintain, for the duration of the Agreement, the following insurance policies. i) Workers’ Compensation Coverage. Concessionaire shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, Concessionaire shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Concessionaire shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies.

The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Concessionaire for City.
ii) General Liability Coverage. Concessionaire shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form GC 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage, and products and completed operations, including without limitation, blanket contractual liability. The aggregate shall apply separately to this project/location. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
iii) Automobile Liability Coverage. Concessionaire shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Concessionaire arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned 195
10 vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
iv) Fire and Property Coverage. Concessionaires shall maintain fire and property insurance on all improvements and equipment owned by the Concessionaire.

Standard Fire Insurance with extended coverage and vandalism and malicious mischief endorsements thereon, on all improvements owned by the Concessionaire, placed or constructed upon the Facility by Concessionaire, in an amount equal to ninety percent (90%) of the full replacements cost thereof, and insuring the interests of the City and the Concessionaire as same shall appear. Concessionaire and City agree, to extent permissible, that they will waive their rights to subrogate fire damage. The policy shall contain a special endorsement that such proceeds shall be disbursed and used to repair or rebuild and such improvements so damaged or destroyed (if such course of action is required by this Agreement.)
b) Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best' s rating of no less than A:VII and shall be endorsed with the following specific language:
i) City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds under Concessionaire’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the Concessionaire, including materials, parts or equipment furnished in connection with such work or operations.
ii) This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self- insured retention City shall be considered excess insurance only and shall not contribute with it. iii) This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Concessionaire.
iv) The insurer waives all rights of subrogation against City its elected or appointed officers, officials, employees or agents and City shall be provided with evidence of such waiver.
v) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
vi) No policies of insurance carried by Concessionaire shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
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11 c) Deductibles and Self-Insured Retentions. The Concessionaire shall be responsible for all deductibles in all of Concessionaire' s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable. d) Certificates of Insurance. Concessionaire shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Concessionaire shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Concessionaire allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.
18) Facilities and Equipment Provided by City. City and Concessionaire have jointly inspected the Facility prior to execution of the Agreement, and Concessionaire agrees that they have performed tests as they determined in their sole discretion to determine the condition of the Facility. The Parties agree that all improvements appurtenances and equipment existing on the Facility as of the Effective Date of this Agreement or installed by the City during the Term of this Agreement shall remain on the Facility for use by the Concessionaire in accordance with and subject to the limitations set forth in this Agreement. Concessionaire acknowledges and agrees that the Facility is in good and tenantable condition. Concessionaire has determined that the Facility is acceptable for Concessionaire’s use, and Concessionaire acknowledges that City has not made any representations or warranties in connection with the physical condition, improvements, structures or appurtenances of the Facility or their fitness for Concessionaire’s use upon which Concessionaire has relied directly or indirectly for any purpose. All improvements, structures, and fixtures are provided to Concessionaire without warranty of any kind including, without limitation, implied warranties of merchantability and fitness for a particular purpose.
19) Facilities and Equipment Provided by Concessionaire. Concessionaire shall provide, at its own expense equipment, personal flotation devices and all other mandatory safety equipment.
20) Concessionaire’s Maintenance Obligations. Concessionaire agrees to maintain in good order and repair and in a clean and safe condition any and all concession structures, facilities, improvements, and equipment, at Concessionaire’s sole cost and expense, during the entire Term of this Agreement.
a) Concessionaire expressly agrees, at its own cost and expense, to maintain and operate all of the Facility in a clean, safe, wholesome, and sanitary condition free of trash, garbage or obstructions of any kind and in compliance with any applicable laws, rules or regulations of any governmental authority having jurisdiction over the Facility. Concessionaire shall remedy without delay any defective, dangerous, or unsanitary conditions.
b) Concessionaire shall perform all required general maintenance and upkeep of the Facility. General maintenance shall not include work relating to the foundation and the roof, or work relating to electrical, plumbing, and mechanical requirements. Prior 197
12 to conducting any required general maintenance, Concessionaire shall inform the City’s Parks and Recreation Director, in writing, of its intention to conduct general maintenance, and provide a detailed description of the maintenance to be performed.
c) Concessionaire shall repair any area damaged by Concessionaire, Concessionaire’s agents, employees, invitees and visitors whether through active or passive negligence. Should Concessionaire fail, neglect or refuse to do so, the City shall have the right, but not the obligation, to perform such maintenance or repairs for the Concessionaire’s account, and the Concessionaire agrees to promptly reimburse the City for the cost thereof (plus an additional twenty percent (20%) for overhead), provided, however, that the City shall first give Concessionaire ten (10) days’ written notice of its intent to perform such maintenance. City shall not be obligated to make any repairs to or maintain any improvements on or at the Premises unless otherwise required by this Agreement.
d) Concessionaire agrees to assist City staff to secure all restrooms on the Premises and shall ensure that all restrooms are locked and secured at the time of Concessionaire’s closure each evening, unless otherwise instructed by City staff.

Concessionaire also agrees to advise the City of any necessary maintenance or damage to the restrooms.
e) Concessionaire shall provide the City with a $1,500 deposit to secure performance of obligations under this section. This deposit shall be in addition to any other remedies provided for under the terms of this Agreement and shall not serve as a limitation on any other City remedy.

City reserves the right of entry for its employees and agents to inspect the Premises as deemed necessary by City, and the right (but not obligation) to do any and all work of any nature necessary for preservation, maintenance and operation of the Facility.

Concessionaire shall be given reasonable notice when any such work may become necessary and will adjust concession operations to permit City to proceed expeditiously with such work. City shall not be liable to Concessionaire for injury or damage that may result from any defect in the construction or condition of the Premises, nor for any damage that may result from interruption of Concessionaire’s use of the Premises during any repairs by City. Concessionaire waives any right to repair the Premises at the expense of City under any applicable law.
21) Title to Improvements. Concessionaire hereby acknowledges the title of City in and to the Premises described in this Agreement, including real property improvements existing or erected thereon, and the Fixtures (as defined below), and hereby covenants and agrees never to assail, contest, or resist said title. Subject to the following paragraph, upon expiration or termination of this Agreement, any alterations to the Premises or to any structures located thereon, and all fixtures, including, without limitation, restrooms, and arenas (collectively, the ‘Fixtures’), shall remain upon the Premises and be surrendered to and become the property of the City. All fixtures, appurtenances or alterations installed by Concessionaire must be approved by the City before installation.
22) Safety and Environmental Matters.
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13 In order to insure the safety of the public, these safety precautions will be followed at all times; (1) Smoking will be strictly prohibited on the Facility and the surrounding area, and (2) All injury accidents shall be reported to the City Manager within twenty-four (24) hours.
a) Fire Protection. Concessionaire shall take all necessary precautions to prevent fire in or about the Facility, and Concessionaire shall carefully observe all rules of City relative to fire prevention. Concessionaire shall maintain a fire extinguisher for fire prevention as may be specified or required by the City of South Lake Tahoe Fire Department, EI Dorado County, or any other agency having jurisdiction to regulate fire prevention measures at the Facility.
b) Hazardous Substances. No goods, merchandise, or material shall be kept, stored, or sold in or on the Facility which are in any way explosive or hazardous; and no offensive or dangerous trade, business, or occupation shall be carried on therein or thereon, and nothing shall be done on the Premises, other than as is provided for in this Agreement, and no machinery or apparatus shall be used or operated on the Premises which will in any way injure the Premises or adjacent buildings. Gasoline and other flammable material shall be stored, handled, and used by Concessionaire as required by present or future regulations and laws.
c) Concessionaire represents and warrants to City that Concessionaire will not permit its employees, agents, contractors or invitees to generate, store, release, treat or dispose of any Hazardous Materials on, under or about the Premises, except in accordance with all applicable hazardous substance laws (as defined below).

Concessionaire shall indemnify, protect, defend (by counsel acceptable to City) and hold harmless City, its officers, employees, successors and assigns (individually and collectively, ‘lndemnitees’) from and against any and all claims, judgments, causes of action, damages, penalties, fines, taxes, costs, liabilities, losses, and expenses arising at any time during or after the Term as a result (directly or indirectly) of or in connection with (a) Concessionaire and/or Concessionaire’s agents, employees, invitees, or contractors breach of any prohibition or provision of the preceding sentence, or (b) the presence of Hazardous Materials (as defined below) on, under or about the Premises or other property as a result (directly or indirectly) of Concessionaire’s and/or Concessionaire’s agents, employees, invitees, or contractors activities, or failure to act, in connection with the Premises. This indemnity shall include the cost of any required or necessary repair, cleanup or detoxification, and the preparation and implementation of any closure, monitoring or other required plans, whether such action is required or necessary prior to or following the termination of this Agreement. Neither the written consent by City to the presence of Hazardous Materials on, under or about the Facility, nor the strict compliance by Concessionaire with all hazardous substance laws, shall excuse Concessionaire from Concessionaire's obligation of indemnification pursuant hereto.

The provisions of this section will survive the expiration or termination of this Agreement.
d) For purposes of this Agreement the term ‘Hazardous Materials’ includes, but is not limited to, substances defined as ‘hazardous substances,’ ‘hazardous materials,’ or ‘toxic substances’ in the Comprehensive Environmental Response, Compensation and liability Act of 1980, as amended, 42 U.S.C. Section 9601, et seq.; the 199
14 Hazardous Materials Transportation Act, 49 U.S.C. Section 1801, et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901, et. seq.; and those substances defined as hazardous, toxic, hazardous wastes, toxic wastes, or as hazardous or toxic substances, including, but not limited to, petroleum and petroleum by-products, by any law or statute now or after this date in effect in California; and in the regulations adopted and publications promulgated pursuant to those laws (“Hazardous Substance Laws”).
23) Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
Joseph Irvin, City Manager
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
With a copy to: Heather Stroud, City Attorney
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Concessionaire: Andrew Laughlin
Outdoor Immersion Inc., DBA Tahoe City Kayak &
Paddleboard
521 N Lake Blvd, Tahoe City, CA 96145
24) Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Concessionaire. Assignments of any or all rights, duties or obligations of the Concessionaire under this Agreement will be permitted only with the express written consent of the City Manager. Concessionaire shall not voluntarily or by operation of law assign, transfer, sublet, or otherwise transfer or encumber all or any part of Concessionaire’s interest in the Agreement without City Manager's prior written consent, which may be granted or denied in City’s sole discretion, which shall not be unreasonable withheld. If City consents to such assignment, Concessionaire shall be fully responsible to City for all acts or omissions of the assignee. Nothing in the Agreement shall create any contractual relationship between City and the assignee nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such assignee other than as otherwise required by law. 25) Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. No delay, failure or omission of City to re-enter the Premises or to exercise any right, power, privilege, or option or be accrued shall impair any such right, power, privilege, or option or be construed as a waiver of such default or a relinquishment of any right or acquiescence therein.
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15 26) Taxes. Concessionaire shall pay when due all taxes levied on personal property used or maintained upon the Premises and shall pay any possessory or use tax that may be levied in connection with use of the Premises. Concessionaire agrees to indemnify and save City harmless from all taxes whatsoever arising out of or in any way connected to the operations conducted by Concessionaire upon the Premises. 27) Payment of Debts; No Liens. Concessionaire shall promptly pay all debts incurred by it for materials, supplies, equipment, merchandise or services used in or about or in connection with its business or operations, and the wages and salaries and payroll taxes of all employees employed thereon. Concessionaire shall permit no liens to be levied upon or to attach to the Facility used by it in the performance of this Agreement.

Concessionaire shall pay before delinquency all license fees, taxes, and assessments imposed, levied or assessed upon items or upon any property used by Concessionaire in the performance of this Agreement or upon Concessionaire’s possessory interest therein, upon Concessionaire’s business or activity conducted hereunder or Concessionaire’s right to conduct same, or based upon the proceeds of such business or activity. If any lien is filed, Concessionaire shall cause such lien to be released and removed within ten (10) days after the date of filing, and if Concessionaire fails to do so, City may take such action as may be necessary to remove such lien and Concessionaire shall pay City such amounts expended by City. 28) Default. The occurrence of any one or more of the following events shall constitute a material default (‘Default’) of this Agreement by Concessionaire. a) The violation of any provision, term or requirement of this Agreement. b) The abandonment, vacation, or discontinuance of operations for more than one day unless discontinuance of operations has been previously approved by the City in writing. Abandonment or discontinuation by Concessionaire of operations hereunder. “Discontinuation” shall mean any closing (other than a scheduled closing or closing necessitated by acts beyond the control of the Concessionaire) or failure to provide all services or amenities for thirty (30) consecutive days or more. “Abandonment” shall mean an implied or express repudiation or renunciation of any operations under this Agreement or any material part thereof, subject to the renovation and refurbishment authorization provided for in this Agreement. c) The failure of Concessionaire to make any payment of Concession Fees or any other payment required to be made by Concessionaire hereunder, after ten (10) days written notice from City of non-payment.
d) The interest of Concessionaire in the Agreement is assigned, transferred, passes to, or devolves upon, by operation of law or otherwise, to any other person, firm, or corporation without the prior written consent of the City. e) The failure to maintain the Facility and the improvements constructed thereon in a state of repair required by this Agreement, and in a clean, sanitary, safe condition, where such failure continues for more than ten (10) days after written notice from the City for correction thereof. Nothing herein shall prohibit the City from requiring that safety and health conditions shall be corrected in accordance with the 201
16 requirements of the Uniform Building Code or Uniform Fire Code, as may be adopted by the City from time to time.
f) Deterioration of service for any period which materially and adversely affects the operation or service required to be performed by Concessionaire under the Agreement which is not corrected within thirty (30) days after written notice from the City for correction thereof; and the failure to maintain service standards thereafter. g) The failure of Concessionaire to be in compliance with local, state and federal law. h) The filing of a voluntary petition in bankruptcy by Concessionaire, the adjudication of Concessionaire as bankrupt, the appointment of any receiver of Concessionaire’s assets, the making of a general assignment for the benefit of creditors, and/or a petition or answer seeking a reorganization of Concessionaire under the federal bankruptcy laws or any other federal or state laws.
i) Concessionaire’s misrepresentation or inaccuracy of facts in its required forms, documents, and submittals required as part of this Agreement or in the submittals in the solicitation and selection of a Concessionaire to perform the services under this Agreement.
j) The filing of any lien or stop notice on account of Concessionaire where such lien/notice is not removed or enjoined and/or a bond for satisfaction of such lien is not posted within ten (10) days.
k) The failure of Concessionaire to operate in the manner required by this Agreement, or Concessionaire' breach of or default under any provision of this Agreement not otherwise specified above, where such failure or default continues for more than fifteen (15) days after written notice from the City to correct the condition specified. l) The discovery of any material fraudulent statement in the Concessionaire’s proposal leading to award of this Agreement, within three (3) years from the date this Agreement is executed, which significantly affects the Concessionaire’s qualifications to perform under the Agreement following notice by the City Manager. m) If a Principal or Owner of Concessionaire has been found guilty of, regardless of final adjudication, or a plea of nolo contendere to, any illegal conduct or activity which (i) is customarily considered to be a “white collar crime” such as, fraud, embezzlement or misappropriation of funds, or (ii) involves an act of moral turpitude, or (iii) which results in a felony conviction, unless Concessionaire has demonstrated to the satisfaction of the City within fifteen (15) days after adjudication of said Principal or Owner that action is being diligently taken to remove said Principal or Owner from any aspect of the business' operation pending an appeal of the conviction and, in not even shall such removal take longer than One Hundred Twenty (120) days. For the purposes of this section, the term “moral turpitude” shall mean conduct or acts that tend to degrade the Principals or Owners in society or bring them into public hatred, contempt, scorn or ridicule, or that will tend to shock, insult or offend the community or ridicule public morals or decency or harm the image of the City by virtue of its association with the facility. 202
17 29) Remedies. In the event of a Default by Concessionaire, City may:
a) Terminate this Agreement in accordance with section 7, in which case Concessionaire shall immediately surrender possession of the Facility and all Cityowned improvements and equipment to City. b) Take possession of the Facility as the agent and on account of Concessionaire, and if it so elects may license or rent the whole or any part of the Facility for the balance or any part of the term of this Agreement and retain any license fees received and apply the same in payment on account of Concessionaire. The performance of any or all of said acts by City shall not release Concessionaire from the full and strict compliance with all of the terms, conditions and covenants of this Agreement on Concessionaire’s part, and Concessionaire shall pay any deficiency that may exist after deducting any license fees received, if any.
30) Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or their designee for resolution. If no resolution is reached the parties agree to select a mediator and submit the dispute to mediation. Both parties shall equally share in the cost of mediation.
31) Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.
32) Prohibited Interests. Concessionaire warrants that it has not paid nor has it agreed to pay any person or entity, other than a bona fide employee working solely for Concessionaire or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 33) Equal Opportunity Employment. Concessionaire represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race. religion, color, national origin, disability, ancestry, sex or age.
34) Drug-Free Workplace Certification. By signing this Agreement, Concessionaire hereby certifies under penalty of perjury under the laws of the State of California that the Concessionaire will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a) Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).
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18 b) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i) The dangers of drug abuse in the workplace;
ii) The person's or organization's policy of maintaining a drug-free workplace; iii) Any available counseling, rehabilitation and employee assistance program; and iv) Penalties that may be imposed upon employees for drug abuse violations.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Concessionaire may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Concessionaire (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. 35) Americans with Disabilities Act. By signing this Agreement, Concessionaire assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA. Concessionaire also agrees to participate in and make itself available for (l) training by City staff regarding ADA accessibility at the Facility and surrounding Premises, and (2) a walk-through with City staff prior to commencing operations to the public pursuant to this Agreement. At said walk-through, City staff may require changes to the layout and plans for service at the Facility, and Concessionaire agrees to comply with and make such changes as recommended by City staff.
36) Amendments. This Agreement may be modified or amended only by a written document executed by both Concessionaire and City and approved as to form by the City Attorney.
37) Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 38) Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Concessionaire. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
39) Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
40) Time is of the Essence. Time is of the essence for this Agreement. 41) Advice of Counsel. Each party hereto has been provided full opportunity for review of this Agreement by legal counsel. Therefore no presumption or rule that ambiguity shall be construed against the drafting party shall apply to the interpretation or enforcement of this Agreement.
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19 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONCESSIONAIRE:

By________________________ By___________________
Cody Bass Andrew Laughlin
Mayor Tahoe City Kayak &
Paddleboard
Business License # ______
APPROVED AS TO FORM:

By________________________
Heather Stroud, City Attorney
ATTEST:

By_________________________
Susan Blankenship, City Clerk
Attachments:

Exhibit A - Site Plan
Exhibit B – Tahoe City Kayak & Paddleboard Proposal
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11 13 D: SCOPE OF WORK & IMPLEMENTATION

OVERVIEW OF OPERATION
Our goal is to make the experience of accessing the El Dorado Beach area for paddle sports as efficient, safe, informational, and fun as possible. We intend to accomplish this by having the best rental processes, software, staff education, signage, equipment, and industry standards. Our company’s 27 years of experience renting non-motorized watercraft at Lake Tahoe, our access to some of the most well-known brands in paddle sports equipment, and our current partnerships with rental software companies who specialize in the paddle sports industry, make us highly qualified for the job of concessionaire at El Dorado Beach.

THE SCOPE OF WORK & IMPLEMENTATION DELIVERABLES ARE GROUPED INTO THE

FOLLOWING NINE AREAS & DESCRIBED IN DETAIL IN THE FOLLOWING PAGES SCOPE PART ONE: SCOPE OF SERVICE SPECIFICS (FROM PAGES 6-7 OF THE RFP) SCOPE PART TWO: CUSTOMER EXPERIENCE & EDUCATION
SCOPE PART THREE: STAFFING & TRAINING
SCOPE PART FOUR: EMPLOYEE COMPENSATION
SCOPE PART FIVE: RISK MANAGEMENT & CUSTOMER SAFETY
SCOPE PART SIX: NO CASH
SCOPE PART SEVEN: MARKETING AND SIGNAGE
SCOPE PART EIGHT: STORAGE AND LAYOUT
SCOPE PART NINE: IMPLEMENTATION TIMELINE/DELIVERY SCHEDULE

EXHIBIT B - SCOPE OF WORK
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12 SCOPE PART ONE: SCOPE OF SERVICE SPECIFICS
(IN RESPONSE TO PARTS A TO K LISTED IN THE RFP ON PAGES 6-7) A: HOURS of OPERATION & SEASONAL SCHEDULE
We will keep this concession open to the public from 9:30am until 6:00pm, 7 days a week. We will frequently operate tours beyond 6:00pm for our Sunset Kayak Tour, Full Moon Tour, or 4th of July Fireworks Tour.

We will be open 7 days a week, weather permitting, from first Saturday before Memorial Day through the end of September. If weather, smoke, and staffing levels allow, we will open in early May and close after Halloween weekend. Our Tahoe City operation is frequently open from May 10th to November 1st, and we would like to mirror that at El Dorado Beach.

As longtime Tahoe residents and business managers, we are very accustomed to making operational adjustments for weather, seasonal shifts, varying lake levels, and mobilizing and refining staffing plans accordingly.

B: CONCESSIONAIRE SERVICES TO BE PROVIDED
We would like to provide 3 types of concessionaire services:
1) Rentals
2) Guided Tours and Lessons
3) Basic Retail offerings of beach-related items

RENTALS OF QUALITY, DURABLE AND RELIABLE PADDLECRAFT
Initially, we’d like to rent out a similar mix of watercraft to our Tahoe City location. This includes:
1) Tandem Sit-on-Top Kayaks (Perception Tribe 13.5, or similar) 2) Single Sit-on-Top Kayaks (Perception Tribe 9.5, or similar) 3) Stand Up Paddleboards (Pau Hana Navio, or similar)
4) 4-6 person “oversized” paddleboards (Pau Hana Bimini, or similar, EXHIBIT 7) 5) 4-person Hobie “Fiesta” pedal-drive kayaks (EXHIBIT 8) 6) Hobie Eclipse pedal-drive paddleboards (EXHIBIT 6)
7) Hobie Compass pedal drive kayaks
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13 While there may be some requests for canoes, clear kayaks, pedal boats, and water bikes, we have found that these items are a liability in windy/wavy conditions and perpetuate the need to rescue customers more often. Canoes and clear kayaks, in particular, have a tendency to take on water and sink, which is a scenario we very much seek to avoid.

The Hobie brand’s pedal-driven kayaks and paddleboards have proven to be fantastic rental craft for us over the past several years. Their flipper-style propulsion system is significantly faster than hand paddling, and the fact that the propulsion flippers protrude down a foot beneath the watercraft massively increases the craft’s stability and resistance to cross winds (similar to the centerboard on a sailboat).

A customer request that we get from time to time is for a human-powered watercraft that a family of 4 could fit upon - one of the reasons, perhaps, that canoes are popular on smaller, less windy lakes. We try to meet this need with multi-person watercraft such as the Pau Hana Bimini (a 6-person paddleboard) (EXHIBIT 7) and Hobie Fiesta (a 4-person pedal kayak; EXHIBIT 8). We’ve also been considering adding a sectional kayak called the Point 65 North “Tequila” kayak (EXHIBIT 9). This kayak model lets you buy a bow and a stern, and then add as many modular middle sections (seats for passengers) as you’d like.

We are open to exploring and trialing new rental options for our customers over time, especially if there seems to be a lot of demand for something we don’t currently have. After looking at our rental data for the past 10 years, however, our 2-person (tandem) sit-on-top kayaks are the most high-demand rental item in our inventory. For this reason, they would comprise a larger portion of our 1st year rental fleet at El Dorado Beach, and then we would assess & adjust our rental inventory based on demand over time.

Based on projected volume and demand, our initial fleet would include the following items:
10 Single Kayaks
14 Tandem Kayaks
12 Stand-Up Paddle Boards
1 Hobie Tandem Island Sailing Kayak
3 Hobie Eclipse Pedal Paddle boards
3 Hobie Single Pedal Powered Kayak
1 Hobie Tandem Pedal Powered Kayak
1 Pau Hana Bimini 6-person Paddleboard
1 Hobie Fiesta 4 -person Pedal Kayak
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14 RENTAL PRICING
We would implement a rental pricing structure that matches our North Tahoe rates, as we have found that consistency makes for less customer confusion when referring our patrons from one of our locations to another. Our current rental rates are as follows:

PADDLECRAFT 1 HOUR RATE 3 HOUR RATE FULL DAY RATE
Single Kayaks $30 $60 $90
Stand-Up Paddle
Boards $30 $60 $90
Tandem Kayaks $45 $90 $110
Tandem Island Sailboat 2 Hours: $140 3 Hours: $185 Full Day: $225 All pedal-driven kayaks
and paddleboards
Single Kayak Rate plus
$8 per pedal drive
Single Kayak Rate plus
$8 per pedal drive
Single Kayak Rate plus
$8 per pedal drive
* Rental rates are subject to change based on regional competition.

We find that most customers upgrade to our 3-hour rate when they realize that they get 3 hours of paddling for the price of 2 hours. Our 3-hour rate is our most profitable price point, year after year.

We would also like to offer discounts to locals who would like to paddle frequently. Initial ideas include a “15 pack” of 3-hour rentals for $300. Valid on midweek days, and Sundays after 2pm.

GUIDED EXPERIENCES
Guided tours and lessons have always been a large part of what we do. We find that a significant portion of the public is too apprehensive to venture out paddle to their own, or they just want an experience where they’ll learn better paddling skills and/or information about the history and ecology of Lake Tahoe.

Through our tours we seek to educate, entertain, and provide the safety of a well-trained guide.

All of our guides must successfully complete the ACA (American Canoe & Kayak Association) “Trip Leader” course, which certifies them to teach and perform water rescues, basic paddle skills, and trip planning. The ACA is widely considered to be the national standard in paddle training. We are the only company on Lake Tahoe that has all of our guide staff members complete this training. Our guides also hold current certifications in CPR and First Aid, and many are also certified Wilderness First Responders.

Most of our guides supplement the “on-call” nature of guide work by working shifts on our rental beach.

The knowledge they impart during those shifts, as well as the fact that they are trained and ready to do rescues vastly improves the quality and safety of our rental program. 210
15 SUNSET KAYAK TOUR: This tour begins 2 hours before sunset (start times change as days get longer and then shorter). This is a stunning time of day to see Lake Tahoe as the water reflects the vibrant sunset. $65 per person.

DISCOVER KAYAKING TOUR: This is a 1.5 hour lesson/tour hybrid that is designed to introduce people to basic paddle strokes and techniques for staying stable and comfortable in their kayak. If the class is doing well, we will go on a short tour to the Upper Truckee River mouth and talk about history, ecology and water clarity. $55 per person.

EMERALD BAY BOAT CAMP OVERNIGHT: This outstanding experience is offered twice each summer.

Reservations for campsites must be made months in advance, so we will announce the dates for this tour when we’ve secured our sites. This tour will include a nature paddle in the Upper Truckee River, a hike on Fannette Island, a tour of Vikingsholm, stories and music by the campfire, and all meals prepared and served by our guides. $375 per person.

GET UP STAND UP: This one-hour paddle is an affordable way to learn proper technique for stand-up paddle boarding, and a great way to enjoy the lake’s smoothest water. This tour/lesson is best done early morning at 8-9 am ideally, to ensure beginners get on the lake before the waves from power boats and wind make conditions more challenging. All instruction is individualized, meeting guests where they are, and progressing and pace that feels comfortable. The vast majority of guests progress from complete SUP novice to standing and paddling with confidence – and joy! – within the hour. Sitting or kneeling is also completely acceptable and also constitutes a successful paddleboard experience. $55 per person.

HISTORY & NATURE TOUR: The Upper Truckee River is home to river otters, endangered Lahontan Cutthroat Trout, and many species of birds. This scenic wonder is just a short paddle from our rental beach. Enjoy this family-friendly nature paddle while hearing tales of the Wild West from Tahoe’s past. $85 per person.

ILLUMINATED KAYAK FULL MOON TOUR: This tour starts an hour before sunset, and paddlers get to catch the sunset and the spectacular moon rise over the lake. LED lighting kits on the bottom of our kayaks and paddleboards illuminate the crystal-clear waters beneath the watercraft. At twilight, all guests turn on the provided headlamps which serve as kayak running lights in the dark. $85 per person 4TH OF JULY FIREWORKS TOUR: This tour launches an hour before sunset. It is a modified version of our Sunset Tour. We give every guest a headlamp and a glow stick to illuminate their body and kayak.

We do our standard tour until dark, and then group (raft up) the kayaks together inside the buoy line for safety and enjoy the best seats in the house for the Fireworks display. $80 per person.

PADDLEBOARD YOGA: We are open to partnering with a South Lake local yoga studio to offer an early morning paddleboard yoga session. We have found that yoga studios are better at marketing this to their own clientele, and utilizing our boards for the class. We have experience with this in Tahoe City, having partnered with Mountain Lotus Yoga for many years. Price TBD. *Prices are subject to change in order to be locally competitive. 211
16 RETAIL
While we wouldn’t have the square footage at Lakeview Commons to offer a full-service paddle shop, we would like to offer some basic beach items that emphasize the safety and comfort of our guests, such as vital sunscreen, towels, wide-brimmed sun hats, and waterproof mobile phone cases. We would develop a simple display case for these items to be displayed under the logo tent. If there seemed to be enough demand from the boat ramp customers, and with permission, we could sell to them as well.

We would also print some logo-wear items with “South Lake Tahoe Kayak & Paddleboard” printed them.

Top priorities would be fast drying T-shirts, trucker hats, and perhaps a drybag or keepsake water bottle.

C: This amount must be paid to the City on or before December 1st each year of the agreement.

Concessionaire shall submit a sworn statement of gross sales and other income resulting from the operations of the Summer season for that year.

We will fully and respectfully abide by this RFP requirement.

D: No food or beverages will be allowed to be sold as this concession right belongs to another concessionaire through a separate agreement with the City.

We will abide by this RFP requirement.

E: Respondents should note that nearby private entities, such as lodging facilities, may have their own concession agreements for similar types of service on their property.

We understand, and believe that our marketing efforts and the high traffic location of Lakeview Commons will yield enough business to sustain us.

F: Concessionaire agrees to obtain all necessary permits and licenses required to comply with all applicable Federal, State, County and City laws including obtaining a City of South Lake Tahoe Business License, etc.

We will abide by this RFP requirement.
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17 G: The Concessionaire shall bear all responsibility for operational expenses in the concession area. Concessionaire shall maintain the concession premises and improvements to the standards of repair, orderliness, sanitation and safety acceptable to the Recreation Services Department.

We will abide by this RFP requirement, and will communicate with the Recreation Services Department as regularly and promptly as needed.

H: Tenant Improvements are the responsibility of the Concessionaire. All Tenant Improvements must be approved by the Director of Public Works or his/her designated Representative.

We understand, and will abide by this RFP requirement.

I: Concessionaire will be allowed to use one tent shade to be taken down daily at end of each business operating hours. Location of the tent shade subject to approval by the City.

We will abide by this RFP requirement. We were told during the site visit meeting that the previous concessionaire placed his tent on the sand next to the water, just east of the floating dock and the “No Pedestrians” sign. We would like to do the same, unless the City requires us to set up in a different area. A location that’s visible to pedestrians walking along the upper level of Lakeview Commons would be ideal for business, if allowable.

J: Concessionaire shall operate within designated area outside boat launch structure. The area shall be determined on a seasonal basis with City staff so as not to impeded public access to the beach and state park areas.

We will abide by this RFP requirement and make every effort to contain our operation within the parameters set forth by the City staff.

K: No Subcontracting Policy: Concessionaire shall not sublease or otherwise assign any rights or obligations to an outside contractor.

We will abide by this RFP requirement
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18 SCOPE PART TWO: CUSTOMER EXPERIENCE & EDUCATION
We feel that the key elements to a top-notch customer experience are:

1. A FAST CHECK-IN PROCESS: On a busy weekend in July or August, the bottleneck in the rental process is the check-in line. A slow check-in process can frustrate customers and prevent kayaks from turning over as quickly, thus limiting profitability and customer satisfaction. The check-in process is driven by software. Our favorite software on the market today is Peek Pro.

Peek Pro allows customers to scan a QR code, which we have on a free-standing podium sign next to our tent, and they can use their own phone/device to fill out waivers, sign up for a time slot to paddle, and enter their credit card info. While we can also complete these steps on our own iPads at the front of the line (for the rare instances where customers don’t have a device), most customers prefer to get the ball rolling while they wait. Getting all the administrative work done on customer devices eliminates their feeling of being in limbo and gets everyone on the water faster.

2. CHECK OUT PROCESS: Peek Pro, unlike most other kayak rental software, has a check-out screen that shows all the people who are out on the water, and those who haven’t checked back in. When customers return, our staff can see if they have exceeded the rental time that they’ve paid for, and charge an additional hour if they’ve gone over their time. If we end the day with people still on the water, we know exactly who has not checked back in (and thus may need rescue). Our favorite part is that our staff is incentivized to diligently complete all check-outs, because the tip button on the iPad doesn’t appear until the end of the check-out process. Since tips have proven to be the #1 retention incentive for beach staff, this has been invaluable for customer safety and employee morale.

3. CUSTOMER EDUCATION: This is key to a smooth rental operation. Taking extra steps on the front end of the rental process makes for fewer rescues, faster lines, and more dependable return times:
• CLEAR SIGNAGE: Customers are actively informed about today’s weather/wind direction, rental rates, the steps for check-in, methods of payment, unsafe areas to paddle (power boating lanes), proper attire and the Paddler’s Safety Checklist. We routinely point out these signs & reiterate messaging. • EASY-TO-FOLLOW INSTRUCTIONS: Employees are trained how to explain, as quickly and concisely as possible (and with simple, clear English adaptation for non-native speakers), a few basic paddling tips and key safety concerns. We inform all customers how to avoid power boats, practical turn-around spots, and how to avoid headwinds, to name but a few important examples. These are part of seasonal employee training, so that everyone is on the same page and our message is consistent and compelling.

4. EXCELLENT EQUIPMENT: Through our retail store in Tahoe City, we have access to some of the highest quality, safest and most durable brands in paddle sports. We’ve found that providing customers with well-maintained equipment from reputable and recognizable brands leads to a good impression and repeat business. Having exciting new products, such as Hobie’s Eclipse (a pedal-driven paddleboard) or Adventure Island (a pedal-powered sailing kayak), has always been part of our strategy as well. Giving people a “WOW” factor leads to positive reviews & word of mouth, plus repeat business. 214
19 SCOPE PART THREE: STAFFING & TRAINING
Staffing levels at the beach location will vary from 2-4 people per day, based on the month of the year (peak season/shoulder, quieter season & weeks), the weather forecast and weekday, weekend or holiday. On a Wednesday in mid-May, for example, we’d typically need 2 staff members. On a Saturday in July, we’d need at least 4 staff members, and can easily bring in day-of additional staff to accommodate demand. On any given day, we will have at least one staff member who is CPR and First Aid Certified. While roles can be swapped, the daily duties would be as follows:

STAFF MEMBER 1: Manage the front desk (under the tent) for rental check-in and retail sales.

STAFF MEMBER 2: Manage rental returns and checkout.

STAFF MEMBER 3: Fit PFDs and give pre-launch safety tips.

STAFF MEMBER 4: Stage kayaks from storage & help to launch and receive returns.

Every season, a Beach Manager is appointed, who is in charge of scheduling, fleet maintenance, reporting payroll, and staff oversight. There is also an Assistant Beach Manager who is in charge of these duties on the Beach Manager’s days off. Barring any extenuating circumstances (illness, etc.), one of these two managers is on site every day, and additional expert staff are always available to bolster our presence. The Beach Manager is the face of the operation on the water, and consistently promotes safe efficient, and fun use of the rental equipment. He/she is there to provide our guest the experience of a lifetime, every time.

EXCELLENCE IN STAFF TRAINING: We’ve been in the kayak rental and tour business for over 25 years, and we’ve learned that a well-trained staff is the key to success. Well-trained employees with a positive attitude are less likely to make mistakes, which minimizes risk and liability.

With all of our employees embodying and implementing our “Your Kayak is Waiting” philosophy, we see the training and resulting behavioral choices reflected in higher tips, promotions, and a low-stress, fun, friendly and safe workplace.

While a positive attitude, appearance, and work ethic are catalysts that affect everything else we do, technical skills and procedural knowledge are, of course, also important. We provide annual employee training in:

A) Our Peek Pro Software
B) CPR and First Aid
C) Product Knowledge (i.e. why different shapes and sizes of watercraft perform the way they do, how to match customers with appropriate watercraft, equipment repair and maintenance, proper PFD fitting, etc.)
D) Safety and Housekeeping Procedures/Duties
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20 E) ACA Guide Training is mandatory each summer for those who wish to guide tours including returning guides. We encourage as many beach staff members as possible to attend our 3- day course. Those employees who do attend become a wealth of skills and knowledge. This elevates the professionalism of our entire operation, and prepares our staff for handling many emergencies. See below for additional details of Guide Training Curriculum.

F) Expectations of our landlord (the City of South Lake Tahoe) regarding interactions with the public, facility maintenance, and our contractual obligations.

G) Leave No Trace, water clarity ecology & the science of ‘Keep Tahoe Blue’, and current conservation efforts & initiatives, and our ‘leave it cleaner than you found it’ ethos.

WORLD-CLASS GUIDE TRAINING
Simon Norton, Head Guide, and Liz McNeil, Professional Paddler, co-design and deliver the Tahoe City Kayak 3-day Guide Training. Simon and Liz have paddled on every continent and bring a combined 60 years of global paddling experience to every group.

In addition to ACA skills training detailed below, our Guide Training is built on our proprietary model of “The 5 Hats of the Paddle Guide”. The 5 Hats are summarized as follows:
1: LOGISTICS & PROFESSIONALISM: Welcoming, Friendly, Rapport Building, Confidence Projection, Consistency, Being Prepared, Gear
2: PADDLE INSTRUCTOR: Detailed Paddle Safety talk on land, on-water tips, single & tandem practical awareness & skills
3: TAHOE EDUCATOR: History, Geography, Stories & Lore, Facts, Stats, fun stuff, trivia, Q & A 4: SAFETY & RISK MANAGEMENT: Rescues, Towing Weather, natural hazards, Sun, hydration, First Aid, reading the group dynamics
5: ENTERTAINER & CATERER: lunches, snacks, water, appropriate jokes, stories, banter We routinely train the majority of our staff in both Guiding and beach rentals. Doing this will ensure that on any given day, we will have a staff member capable of instruction, guiding, and water rescue. During slower times, where our staff is underutilized, it could also give us the opportunity to sell a last-minute kayak tour or lesson.
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21 PADDLING, ON-WATER GROUP MANAGEMENT AND RESCUE SKILLS TAUGHT & ASSESSED INCLUDE: (THESE ARE ALL TAUGHT AT ACA LEVEL 2 STANDARD) • The Risk Management & Safety Responsibility Mindset “their lives are your responsibility” • Leave No Trace Ethics
• PFD Policy & Whistle
• Proper positioning, handhold and orientation of paddle as it was designed to be used • Launching & Landing
• Preventing Capsize
• Wet Exit & multiple techniques of Self-Rescues including Cowboy/Girl & Paddle Float • Effective Forward, Reverse & Sideways Paddling Techniques • Turning techniques for single and tandem kayaks including full 360 turns • Speed Approach (forwards & reverse) and Stop Maneuver – quickly getting to guests in need • Sculling and Bracing
• Raft Up Group & on-water signals and communication
• Pump & Paddle Float
• Client Rescue techniques including T-Rescue, Stirrup Use, Bow Hug & Assisted Self-Entry • In-Line, Contact, Rafted and Tandem Towing
• Reading Weather and Basic Navigation
• Emergency Procedures and Communication using Cell Phones & VHF Radio Calls • Group Management, Scenarios & calm decision making on the water • On Water First Aid, Sunscreen, Hydration & management of sea sickness • Recognition & avoidance of hypothermia & hyperthermia • Hazard Assessment & Avoidance
• Stand Up Paddleboard balance, positioning, paddling, turning and self-rescue techniques Red Cross CPR & First Aid is included for all Guide Trainees as part of our 3-day Training

GRADUATED GUIDES
Our guides are assessed and observed for their ability to take guests onto the water. All guides must attend at least 1 shadow guiding event, observing a senior guide’s process throughout a full tour or lesson. Guides then progress to co-guiding where they work alongside an established guide. Only when Tahoe City Kayak senior staff and the trainee guide BOTH feel the new guide is ready to take a group out on their own, are new guides graduated to solo guide status, with regular monitoring and check ins. 217
22 SCOPE PART FOUR: EMPLOYEE COMPENSATION (& BONUSES)
The Beach Manager and Assistant Manager both receive a bonus at the end of the season that is based on a percentage of gross sales. This structure incentivizes the managers to keep an eye on the bottom line and their day-to-day equipment inventory, and as needed, retrieve more boats from storage at peak times.

In addition to daily gratuities, beach technicians receive an added bonus on exceptionally high-volume rental days. The initial baseline is set at $3,200 of revenue per day, with a minimum $10 bonus every time staff surpass the daily target.

All individuals on staff would receive an hourly pay rate. We typically survey local businesses and wantads to determine regional and industry comparisons and then go slightly higher. Presently, Tahoe City Kayak pays most employees between $18.50 and $26 per hour, depending on experience and position. 218
23 SCOPE PART FIVE: RISK MANAGEMENT & CUSTOMER SAFETY
Tahoe City Kayak (TCK) takes RISK MANAGEMENT very seriously. We instruct all of our staff about Risk Management mindsets, approach, communication, consistency, skills & vigilance.

We believe that the key elements to a safe Paddle Sports concession are:

1. A Consistent, Reliable, Practical & Simple process for check in/check out a) Keeping track of customers
b) A secure and organized waiver process

2. Customer Education

3. Clear signage

4. A Strict PFD and ankle leash policy

5. Well-maintained Equipment

6. A clear emergency protocol for staff members

7. Excellent Staff Training
a) CPR and First Aid
b) ACA Protocols & Expert Guide & Instructor Training
c) City of South Lake Tahoe beach rules
d) Schedule of daily duties (trash removal, etc.)
8) Clear & consistent policies regarding safety

1. CONSISTENT & CLEAR CHECK IN/CHECK OUT PROCESS: A description of this process is described above in the “Customer Experience & Education” portion of this bid. To summarize: Our Peak Pro software digitally captures customer contact information and waivers, and allows our staff to see who hasn’t checked out (i.e. they’re still on the water, and we need to be aware). Our staff is incentivized to diligently check out returning customers, because the software doesn’t give an opportunity to tip until checkout.

2. CUSTOMER EDUCATION: This, also, is covered in the “Customer Experience/Education” section above.
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24 3. CLEAR SIGNAGE: This is important for liability reasons, and to help our staff remember what to say regarding safety and directions. Signage should include:
a) Today’s wind/weather
b) Steps for check in/check out
c) Paddler’s Safety Checklist (from the ACA)
d) Unsafe paddling areas (power boating lanes, etc.)
e) Basic Paddling Techniques

4. PFDS AND ANKLE LEASHES: Every customer, without exception, must be wearing a properly fitting PFD (with a safety whistle) as they paddle away from our concession area, and paddleboarders must be wearing an ankle leash (in addition to their PFD). We realize that actually wearing a PFD is not required by law for paddlers over 13 years old, but we feel it is a good policy for every customer’s safety. We also know that ankle leashes are not required by law (we advocate that they should be), but getting separated from your board on a windy day can be life-threatening. We also make that sure that torn and/or faded PFDs are replaced, and that all our paddleboards have a well-fitting ankle leash.

5. WELL MAINTAINED EQUIPMENT: The Beach Manager is responsible for digitally documenting the physical state of all equipment, and this same individual must see repairs through to completion (through delegation, or doing it himself/herself). Our Peek Pro rental software can track any equipment that is down for maintenance (so we don’t reserve it), and alerts management when repairs have not been completed in a reasonable amount of time.

6. EMERGENCY PROTOCOLS: Every day we will have a CPR/First Aid certified staff member present, and also have someone on staff who is ACA certified to do kayak rescues.

While staff members are encouraged to use ACA and Red Cross protocols for rescues and scene management, the Beach Manager will be responsible for elevating the response to an incident if it can’t be immediately resolved with our staff. Examples of situations that need to be elevated include paddlers missing more than 2 hours (or within 2 hours of dusk), life threatening injuries/accidents, or members of the public who pose a threat to our customers or staff. In these types of situations, our staff will follow these steps (once they’ve done everything they can to ensure our staff and customers are out of the way of further danger).

FOR MISSING PADDLERS (BEYOND 2 HOURS, OR LESS THAN 2 HOURS FROM DUSK):

A) Call TCK General Manager or Owner
B) TCK top management will alert El Dorado Emergency Services or Sherriff (or whichever agency the City of South Lake Tahoe deems as their preferred first responder).

C) If TCK top management is unavailable, the Beach Manager must contact El Dorado Emergency Services or Sherriff.

D) If we cannot reach El Dorado Community Services, we will contact the Lake Tahoe Coast Guard. 220
25 E) Once the scene is stabilized and/or help is on the way, TCK top management will notify The City of South Lake Tahoe of the incident.

F) An incident report will be filled out by the responding staff member, and eye-witness contact information will be gathered.

7. EXCELLENT STAFF TRAINING: This topic is covered in the “Staffing/Training” section above. Safety training it a top priority for our business, and we spare no expense ensuring that all staff are properly trained to handle any situation that arises on the water.

8. CLEAR POLICIES FOR CUSTOMER SAFETY, AS FOLLOWS:

WEATHER CONSIDERATIONS
• We will shut down rental operations when there are sustained winds over 15 mph (i.e. a Lake Wind Advisory/Small Craft Warning)
• No beginners paddling when there are white caps (12.5mph winds) • If lightning is spotted on the lake, we will suspend rental operations until the storm has passed.
• If foul weather is in the forecast (but it is calm right now), we will limit rental times to 1 hour, and participants must stay within view of the boat ramp at El Dorado Beach.

RENTAL POLICIES
• Children must be at least 5 or older to go on our watercraft (this is in our insurance policy) • Children must be at least 10 years old to paddle in a single kayak or paddleboard (height, weight & physical ability can be considered).
• Children must be at least 16 years old to paddle without a parent or guardian on the water with minor (although an adult guardian must sign their waiver beforehand). • All participants must READ and agree to rental rules and assumption of risk document. • All participants must wear their PFD.
• All paddleboarders must wear their ankle leash in addition to their PFD.

ZODIAC RESCUE BOAT
We currently own an 11-foot Zodiac RIB rescue boat with an Evinrude outboard motor. We are prepared to keep this vessel down at Lakeview Commons, if the city would allow it. While there isn’t room to store it inside of the building, we could store it on its trailer in the parking lot or use our Wheel EEZ Sand Dolly to roll it onto the beach at night. If the city is interested in this type of scenario, it could allow us another level of safety in the event of a missing customer at the end of the day. 221
26 SCOPE PART FIVE: NO CASH
We don’t accept cash for customer payments. We believe that accepting cash on the beach creates more problems than it solves. It makes the concession a target for thievery, both internally and externally. A no-cash policy also makes reporting transparent to our landlords (who are getting a percentage of our gross sales). Since all rental customers have to provide a credit card in case their rental equipment is damaged, we assess that it has a negligible impact on sales & revenue.

We proudly offer Apple Pay and other electronic forms of payments. 222
27 SCOPE PART SIX: MARKETING AND SIGNAGE

CUSTOMER EDUCATION SIGNAGE
We have found it is important to inform customers, through concise signage and repeatable catch phrases for employees, about things such as:

A) Wind and weather forecast (i.e. how to avoid paddling back to us in a headwind).

B) How to avoid conflicts with power boaters (aka “Rules of the Road”) C) What to wear (i.e. Sun Protection, fast-drying clothes, a PFD) D) How to start the check-in process
E) What a reasonable turn-around spot would be for a 2 or 3-hour paddle F) Our strict PFD and ankle leash policy
Each of the items listed above will get an area on one of our signs next to the rental tent. We are fond of using “wind signs,” which are plastic sandwich-board-style signs that have a sand-filled base to keep it from blowing over.

EXAMPLES OF OUR SIGNAGE
10 POINTERS FOR PADDLEBOARDERS:
• Always wear an ankle leash and life jacket (PFD)! “Cold Water Shock” can be a serious health risk.
• Know the weather forecast (ask our staff). Avoid high wind, waves, and lightning! • Paddlers are not allowed in certain areas
• Look for buoys and signs on the water that indicate swim areas. Ask a staff member if you don’t understand the signage or any instructional language.
• A wider stance is a more stable stance. Motion is your friend and balance support like a bicycle. • Stand with your feet on either side of the board’s center carry handle (the board’s balance point) • The board will wobble side to side in the water. Don’t fight it. Stay loose. • When your paddle is straight up and down, your paddle stroke moves you straight ahead. • When you hold the paddle at a 45-degree angle to the water, your paddle stroke will make the board turn.
• Paddling backwards puts on the brakes.
• Straighter arms make a more efficient paddle stroke and use your “core” muscles. 10 POINTERS FOR KAYAKERS:
• Always wear a life jacket (PFD)! “Cold Water Shock” can be a serious risk. • Know the weather forecast (ask our staff). Avoid high wind, waves, and lightning! • Paddlers are not allowed in certain areas.
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28 • Look for buoys and signs on the water that indicate these swim areas. Ask a staff member you don’t understand the signage or any instructional language. • Relax your hips and your kayak will feel more stable
• Straighter arms will make a more efficient paddle stroke and use your “core” muscles. • Forward Stroke: your kayak will go straight ahead if the paddle blade enters the water by your feet, and exits by your hips.
• Turning (Sweep) Stroke: Your kayak will turn if you do longer, arcing strokes that sweep past your waist/hips.
• Paddling backwards puts on the brakes.
• Tandem (double) kayakers: Try to paddle at the same time, on the same side, to glide straight ahead.
• If you feel like your kayak is tipping, take a strong paddle stroke on the side you are tipping toward.

This almost always brings you back to center.

STAYING SAFE ON THE WATER:
• Don’t paddle too far from shore! Lake Tahoe is cold. If you’re more than a 3-5 minute swim from shore, you are taking serious health risks from “Cold Water Shock,” and potential conflicts with power boaters.
• Lake Tahoe gets windy most afternoons. Don’t get caught paddling into the wind on your way back! Ask our staff which direction the wind will be coming from. Make sure the wind will be at your back on the way home, and stay within sight of our rental tent when the wind exceeds 12 mph (know the forecast).
• RULES of the ROAD: If another boat is approaching you from the other direction, both of you should turn slightly to the right to avoid a collision (just like cars driving on the right side of the road).

Sailboats under sail always have the right of way.
• Be aware of power boats launching and returning from the boat ramp. Allow them a launch path that goes straight out from the boat ramp (a “launch lane”). If you must paddle across the launch lane, treat it like crossing a busy street: Look both ways before crossing, and yield to power boat traffic in the launch lane.
• If you cannot swim, we do not want you to paddle our watercraft. If you choose to paddle, wear your life jacket at all times and paddle in water that is shallow enough for you to stand up in. • Wear sun protection. Our high mountain sun can cause rapid damage to eyes and skin. • Wear fast-drying clothing and/or bring something dry to change into in the event you get wet. 224
29 • Stay hydrated! Paddling can be hard work.
• Children should be accompanied by an adult while on the water. • Children under the age of 10 should be in a tandem (double) kayak with an adult. • We cannot accommodate children under 5 years old, due to insurance reasons.

PADDLE TALK: All Tour & Lesson groups receive a 10-15 minute hands-on-your-paddle Paddle Talk that covers name learning, introductions, all basic hand hold positions, paddle strokes, turning, balancing, safety and capsize procedure. All rentals get similar basic pointers and advice from our Beach Rental Techs as they prepare to launch onto the water.

WEATHER AND WAVE FORECAST
We have a whiteboard hanging above the check-in table that we update every morning prior to opening with the current weather and wave forecast. We use the NOAA website and the hourly forecast on weather.com to create our forecast for the day and consult wind apps including Wind Alert and Windy. 225
30 MARKETING SIGNAGE
While the facility/location for this concession is fantastic, the visibility of both the storefront space(facing into the boat ramp) and the area for the rental tent (visually blocked by the hill and the restroom building) is obscured from view to the thousands of (potential) customers who may be driving by.

While we would certainly abide by any rules or restrictions from the city, getting permission to create any kind of attention-grabbing visual presence at the street level of Lakeview Commons would almost certainly generate more revenue for the concessionaire and the city. As one of the very few areas in South Lake Tahoe where the main road follows the lakeshore, but not one where people are driving slowly, signage is key.

MARKETING IDEAS
We would Implement a combination of print ads, radio spots, web ads, social media and concierge relationship-building.

Our preferred print advertising outlets are Getaway Reno-Tahoe, Tahoe Weekly, 101 Fun Things to do at Lake Tahoe, and Tahoe Daily Tribune. Running ads in these publications from, at minimum, mid-June to mid-September, would be a good baseline. We usually include a $5 off coupon in these ads to incentivize people.

For radio spots, we would advertise with KTKE 101.5 and KRLT, running ads on weekends to catch the largest crowd in-area. We find these are particularly good when we do a special event like a “Women’s Sunset Paddle”.

Besides constantly working to streamline and get maximum SEO on our own websites, we would place web ads on Tahoe.com, YP.com, and Yelp. We also, with the exception of July and August, run midweek promotions with Travelzoo, Viator, and Airbnb Experiences.

PROPOSED SIGNAGE IDEAS
We have a few ideas that we’d like to implement (pending approval from the city):

IDEA #1: The idea came from seeing the Christmas Tree sales. If a sign with these dimensions could be approved, even if it’s only allowed to be up for 2 or 3 months(or however long the Christmas Tree sign was approved for), that would be ideal. (EXHIBIT 1)
IDEA #2: We currently own a number of 12-, 14-, and 16-foot-long enclosed trailers. If we were allowed a parking spot for the whole summer, right next to the road, we would wrap one of these trailers with our logo and a “call to action” directing customers to the beach. This trailer could also serve as extra storage for additional rental paddleboards and/or a rescue zodiac. (EXHIBIT 2) 226
31 IDEA #3: We could put our logo/wrap on one of the Ford E350 vans that we currently own. This van could then be parked in a parking spot nearest the road. We also could leave a rescue zodiac or jet ski on a trailer attached to the van. This would make the zodiac ready for action in an emergency. (EXHIBIT 3) The more signage we are allowed to have, the more we’ll catch customers’ attention.

We would also put a sign with rental rates on the outside wall next to the concession retail space. It would be the same size as the sign that the current concessionaire has posted there.

If the city does not approve any of these ideas for a visual presence at the street level, we will do our very best to put out strong marketing efforts to mitigate the low visibility of the actual concession location.

Social Media ads, especially on Facebook and Instagram, have proven to be very beneficial as well. We create ads that target an audience within 15 miles of the rental beach. More people are navigating the world by iPhone these days than anything else, so these social media ads might be the most valuable of all.

A local graphic designer, Riley Bathurst, currently builds and maintains our Tahoe City Kayak website.

He also builds web pages for Palisades Tahoe and several other high-profile clients. He makes sure that our SEO is optimized and that we are correctly directionalized on Google Maps, Apple Maps, etc. If we win this concession bid, he has committed to having a fully functional website within 5 weeks.

Concierge relationship-building is, in our opinion, the most important form of advertising other than SEO for our own website. Currently, we
• Create a full-color Concierge Guide with easy reference tabs to each one of our rental and tour products. This guide explains what we offer in greater detail (prices, what to wear, tour descriptions), than our brochures and business cards (which we also distribute). • Meet with the Concierge Team of key properties early in the season (at a staff meeting or luncheon if possible) to give a presentation on what we do and how to find/book us. • Take the Concierge Team on a free kayak or paddleboard tour as a team-building event. • Get a list of their names and contact info so that we can set them up in our Peek Pro system to have one free midweek rental and on-going ½ price rentals (midweek) for themself and a friend. • Create a unique promo code for their property that, if used to book online, tracks the guests that they refer to us so that we can offer them a 10% gratuity for the online bookings that they make. • Follow-up visits throughout the summer to keep us on their radar, sometimes dropping off a bottle of wine or local novelty foods.
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32 SCOPE PART SEVEN: STORAGE & LAYOUT
The goal of our concession design will be to create the ability for our staff to roll out (literally) our operation quickly in the morning, and to have a polished appearance that doesn’t block the public’s ability to use the boat ramp area.

In contrast to the current concessionaire’s fixed racks that exist within the concession building, we would purchase the “12 SUP Rolling Rack” that can be found on the BounceSUP website. This sturdy rack has stout beach tires on it, and the spacing on the rack can be modified to fit either kayaks or paddleboards. (EXHIBIT 4)
We would also purchase the “Stand Up Paddleboard Dolly 5” that can be found on westcoastsailing.net. This dolly is designed to allow one person to transport 5 paddleboards simultaneously, and can be easily modified to transport multiple kayaks (stacked) by removing some of the upright posts. (EXHIBIT 5)
We would have to build stout wooden ramps to be placed (just for a moment/temporarily) at the base of each of the steps in front of the concession fold-up doors. These would allow us to roll out one (or more) of the racks, and roll them directly down to the concession tent.

Having a setup that allows 2 employees to roll a significant number of watercraft to the water at once will accelerate our morning set-up time and get more customers on the water sooner. The sooner they’re on the water, the sooner they’ll return and give that same asset (kayak or paddleboard) a chance to earn its next rental fare.

LOGO TENT
We would like to position a logo tent in the same location as the last concessionaire. It appears this tent was positioned on the East side of the concrete pad and the floating boat dock, closest to the water.

Over our last 20 years of kayak rentals, Tahoe City Kayak has lost more than one logo tent to wind damage. The best we’ve found so far is the EZ Up Endeavor 10’x10’. This is the EZ Up brand’s most durable tent (according to them), and it has proven itself in our eyes (we currently use this tent at our Tahoe City concession). EZ Up produces sharp, professional logo printing, and replacement parts are easily available, ensuring minimal down time if the tent is damaged.

In order to mitigate wind issues, we would make anchors out of large plastic buckets, filled with sand.

These would be placed at the 4 corners of the tent and attached to the frame with 1” nylon cam straps.

Since the tent would have to be removed every evening the heavy buckets and tent frame would be transported to and from the concession building using a standard appliance dolly/cart.

The line for rentals would form at our logo tent. There would be podiums containing iPads all along the line so that customers could begin filling out their digital waivers before they reach the front of the line.

Customers would then be helped by our rental staff with PFDs, paddles, safety information, and watercraft.
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33 BEACH ORGANIZATION AND SPACE USAGE
If the lake level is high again for Summer 2024, we will organize our watercraft so that there is minimal impedance on the public’s space and the adjacent beach. The aforementioned “12 SUP Rolling Racks” will certainly help with this, since storing watercraft over top of each other will minimize the footprint.

We have a solution in the water as well.

We are currently a dealer for Bote.com, and they make an inflatable floating dock called the “Dock 7.” (EXHIBIT 10) This stout inflatable platform uses the same technology as their inflatable paddleboards to create a sturdy and stable surface. Most importantly, however, is its ability to be anchored down and the fact that there are webbing loops all around the perimeter of the platform. These webbing loops are designed to have kayaks and paddleboards moored to them. This would create a star-fish effect of moored watercraft just off-shore in knee-deep water. During busy times when we are receiving a large number of watercraft returns, or when we are staging for a large group reservation, this will allow us to have more boats in place with a smaller beach footprint.

Life jacket racks would have to be built to organize our PFDs by size as they come in and out. We propose that these racks be upright pieces of 4x4 lumber with a sturdy/wide base. The upright 4x4s would have wooden dowels sticking out from every side. Each side could hold PFDs of a particular size, slung on the dowels through their arm holes. The effect would look similar to a large, free-standing coat rack. Easily accessible and organized Paddle holders would also be created.

SEPARATION OF MOTORIZED AND NON-MOTORIZED BOAT TRAFFIC
Since we are launching kayaks and paddleboards right next to the boat ramp, it will be important to educate customers about the rules of the ‘road’, i.e. water navigation, with ample visual cues. We would place a line of perpendicular orange buoys going out about half-way between our concession tent (at the East edge of the paved area by the water), and the boat ramp. This will give our staff a visual cue to point out to customers. They can tell customers to view the boat launch lane as a busy street in which they (the customers) should stop, look both ways, and yield to power boats in the launch lane.

ADHERENCE TO SPACE CONSTRAINTS OF THE CITY OF SOUTH LAKE TAHOE We have been made aware that there have been some issues with the previous concessionaire regarding overstepping the allowed beach space for concession operations. This is something we take very seriously. Through our rolling racks (which could be stored inside the building when not in use), and our floating docks, we would make every effort to operate within the parameters set out by the city. Our utmost goal would be to maintain an excellent relationship that can continue for many years.

ELECTRICAL POWER FOR OPERATIONS
During the site visit, we were told that the previous concessionaire used an extension cord that plugged into the outlet next to the Lake Tahoe Water Trail sign, and covered it with a rubber mat. For improvement and safety, we propose use of small Goal Zero battery packs to make sure that our iPads don’t run out of power during the day – we use these in Tahoe City on a daily basis. 229
34 SCOPE PART EIGHT: IMPLEMENTATION TIMELINE/DELIVERY SCHEDULE WE ALREADY HAVE THE NECESSARY INVENTORY: With less than 2 months between the announcement of the winner, and the contractual start of operations, time will be of the essence. We are in a strong position with our equipment, as we already own the majority of the kayaks, paddleboards, paddles, PFDs, iPads, vehicles, and trailers that will be necessary to begin basic operations.

Although there was stratospheric demand for retail paddle sports items during the pandemic, the past two years have seen a steady decline in retail demand, and have left our retail store with an overstock of exactly the types of kayaks, SUPs, paddles, and PFDs we would need for this concession. We also have a considerable amount of equipment left over from our former concession at Sand Harbor. Most manufacturers have massively cut production in response to the downturn in retail demand, and this will create inevitable procurement issues for a potential concessionaire who doesn’t have a warehouse full of this equipment, as we do. Most paddle sports brands require dealers to order equipment in September if they want it for the following May.

STAFFING STRATEGY: We plan on reaching out to business contacts at Heavenly Ski Resort and Lake Tahoe Community College (especially their Outdoor Recreation majors) for potential hires. We’ll also post jobs on craigslist, marketplace, outdoor industry jobs, etc.

We are fortunate to have many returning staff members in our Tahoe City location who will gladly help with the initial setup of equipment and the training of new staff. Because most of the rental and tour offerings at El Dorado Beach will mirror very similar offerings from our Tahoe City location, we won’t have to reinvent our training, which as previously mentioned, is currently the most thorough and professional of any outfitter operating at Lake Tahoe.

MARKETING AND CONCIERGE RELATIONSHIP BUILDING will be prioritized and expedited in year one, and we’ll fast-track our Airbnb Experiences and Viator business ‘funnels’ up and running before peak season; those two outlets tend to yield big numbers. Our current location in Tahoe City shares many similarities to El Dorado beach such as concerts, proximity to popular restaurants and communityoriented events. We are certain that with an increase in online presence in various advertising channels, and perhaps some signage at the street level, that this concession can do significantly more business in Summer 2024 and beyond.
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35 PROJECTED AND PROPOSED TIMELINE
MARCH 26 Award of concession contract
MARCH 27 TO APRIL 7TH

1. Apply for South Lake Tahoe Business License

2. Riley Bathurst, our web designer, begins to build a website

3. Place job ads for staff

4. Place orders for a small quantity of additional watercraft and accessories needed, beyond what Tahoe City Kayak already has in stock

5. Reach out to Airbnb Experiences to set up an account for South Tahoe Kayak & Paddleboard

6. Reach out to Viator to set up an account for South Tahoe Kayak & Paddleboard

7. Set up Lakeview Commons as a satellite location covered by our insurance

8. Reach out to Peek Pro to begin setting up a satellite location with similar rental and tour offerings
APRIL 8TH TO APRIL 21ST

1. Create a Logo for the business

2. Interview job applicants

3. Begin designing a brochure

4. Create business cards

5. Create concierge book (a summary of what we offer for concierge’s reference)

6. Order a new beach tent canopy with our logo (we already have the tent frame)

7. Reach out to hotels in close proximity to Lakeview Commons (particularly the Beachcomber, and Hotel Azul) to get on their schedule to meet with concierge/front desk staff.

8. Begin cleaning out the kayak storage and office areas of the boat ramp building, and assess any needs for repairs or upgrades (new locks, paint, etc.).

9. Finalize setup of
a. Airbnb Experiences
b. Peek Pro Booking Software
c. Viator
APRIL 22ND TO MAY 3RD
1) Extend job offers to successful interview candidates 2) Continue interviews for potential candidates (if necessary) 231
36 3) Begin construction on any racks, ramps, or other items necessary for the concession/storage space.
4) Order logo wear (T-Shirts, hats, towels), sunscreen, and iPhone cases. 5) Integrate Peek Pro into new website build.
6) Launch New Website.
7) Create (or contract out) any street-level signage approved by the city. 8) Create and print signage for the concession, including a. Rental Pricing
b. 10 Pointers for kayakers/paddleboarders
c. QR codes and directions for Peek Pro booking
d. Safety tips encounters with power boaters
MAY 4TH TO MAY 11TH
1) Begin filling the indoor space with kayaks and paddleboards from our Tahoe City warehouse and winter storage in Carson City.
2) Train new staff members on Peek Pro software, our service philosophy, etc. (see staff training section above)
3) Meet with local concierge to communicate our offerings, incentives, and distribute our brochures.
4) New staff members signed up for CPR/First Aid courses 5) Make sure iPads have a reliable Verizon connection and Peek Pro software updated.

MAY 12TH TO MAY 17TH
1) Create daily checklists for the staff with opening and closing procedures. 2) Have a final staff training day where we do a dry run of set-up, tear down, customer check in/out, and safety procedures.
3) Train staff on launch and operation of the Zodiac rescue boat (if allowed by the city) MAY 18TH OPENING DAY!
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37 13 E: COMPENSATION SCHEDULE
We would like to offer 18% of gross annual sales at Lakeview Commons (before sales tax) as our concession fee for the year.

We would pay this fee to the City of South Lake Tahoe on or before December 1st of each year of our contract.

We would pay with whatever method the City would prefer.

Our payment would be accompanied by a sworn statement of gross sales and other income resulting from operations at Lakeview Commons for that calendar year. 233
1 REQUEST FOR PROPOSALS

Concessionaire Recreation Services for Lakeview
Commons at El Dorado Beach
RFP#2024-02-16
234
2 SUMMARY
The City of South Lake Tahoe is requesting proposals to operate the Lakeview Commons paddle sports recreation concession. The City recognizes the opportunity to serve the public with high quality non-motorized watercraft rental services to enhance the user experience.

The City of South Lake Tahoe is soliciting proposals for concessionaire services for the renting and storage of personal watercraft such as canoes, kayaks, water bikes, floaters, paddleboards and associated items approved by the City.

Proposals are due on or before February 16, 2024, no later than 12:00 PM (Pacific Standard Time). Proposals received after the deadline will not be accepted. Proposals and required copies must be submitted by Planet Bids on-line portal and email a copy of the proposal to John Stark, Director of Parks & Recreation at [email protected].

Read this RFP document carefully as the award will be given to the most “responsible and responsive” Proposer responding to this RFP. The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposals.

In the opinion of the City of South Lake Tahoe, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, please use the Q&A feature that is found within Planet Bids, where the RFP is posted.

Please note that no information given will be binding upon the City unless such information is issued in writing as an official addendum to this RFP.

TIMELINE OF CRITICAL DATES
Release of RFP January 23, 2024
Facilities Tour (Optional) February 2, 2024 (10 AM)
Deadline for Question Submittal via Planet
Bids
February 12, 2024 by 5:00 PM
RFP submittals DUE February 16, 2024 12:00 PM
Selection Committee Review Period/Interviews February 26 - 29, 2024 Award Date March 26, 2024
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3 SUBMITTAL PROCEDURES

1. Register with the City
All Proposers must complete a “Vendor Information Sheet” to be entered in the City of South Lake Tahoe Vendor Database, which is required to submit a proposal. Proposers will be notified by the City of any addenda that may be issued to this Request for Proposal (RFP). Proposers must register in the City’s Vendor Database to be notified of such addenda To register, go to: https://pbsystem.planetbids.com/portal/14997/portal-home and follow the instructions applicable to Proposer. Following submission, Proposer will receive a confirmation message within 24 hours from the City. Proposers are solely responsible for maintaining up to date and accurate information in the Vendor Database.

2. Number of Copies
Proposals must be submitted through the Planet Bid portal and email a copy of the proposal to John Stark, Director of Parks & Recreation at [email protected]. Proposals not received by the date and time specified in this RFP, will be rejected. Documents submitted in response to this RFP will become the property of the City of South Lake Tahoe and will be regarded as public record under California Public Records Act under Government Code 6250 et seq., and subject to review or release to the public, excluding financial records marked “confidential” which shall be available for the Proposer to pick up following a review and selection of the firm(s).

3. Format
Font, Type and Style: All proposals shall be single-sided and professionally prepared (no hand written proposals will be accepted). There are no requirements on font size, type or style requirements.

4. Submittal Deadline
Response to this RFP is due on or before February 16, 2024 no later than 12:00 p.m. (Pacific Standard Time) through Planet Bids and email a copy of the proposal to John Stark, Director of Parks & Recreation at [email protected]. Reponses received after the deadline will not be accepted; there are no exceptions.

5. Selection Process
A Selection Committee consisting of City Staff will evaluate the submitted proposals. Proposer(s) will be objectively evaluated based on their responses to the project scope outlined in this RFP.

The written proposal should clearly demonstrate how the Proposer could best satisfy the requirements of the City. The Selection Committee will utilize the Evaluation Method and Criteria described on pages 8 and 9 of this RFP to rate and rank each proposal.

If more information is needed following a review of the Proposals, the Selection Committee may invite one or more of the Proposers to a Selection Interview. Upon completion of interviews, (if needed) a recommendation by the Selection Committee to the City Manager/City Council will be made at that time and awarded in accordance with the City of South Lake Tahoe Procurement Policies & Procedures.
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4 The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposal.

6. Concessionaire Services Agreement
The Concessionaire Services Agreement with the selected Proposer will begin within 30 days of award of contract. The selected Proposer will be required to sign the City’s Standard Concessionaire Services Agreement. A sample of this Agreement is attached hereto, and the City reserves the right to amend or edit this Agreement however it sees fit. The selected proposer may be required to furnish adequate proof of insurance as more fully described in the Concessionaire Agreement.

7. Reservations
a) The City reserves the right to reject any and all proposals, whether or not minimum qualifications are met, and to modify, postpone, or cancel this Request for Proposal, in whole or in part, or decide to award a contract to perform only some of the services outlined in this Request For Proposal, without liability, obligation, or commitment to any party, firm, or organization.
b) In addition, the City reserves the right to request and obtain additional information from any Proposer and to negotiate the final scope of services with the selected Proposer.

The City is not liable for any costs incurred by Proposers prior to issuance of an agreement, contract or purchase order. Costs of developing the proposals, oral presentations or any other such expenses incurred by the Proposer in responding to the RFP are entirely the responsibility of the Proposer and shall not be reimbursed in any manner by the City of South Lake Tahoe.
c) Only the City Council of South Lake Tahoe, or the City Manager after being duly authorized by the City Council, may execute the Agreement with the successful Proposer. Further, it is understood that respondents must independently evaluate the information in this RFP and that the City makes no guarantee of data accuracy. d) The City reserves the right to waive or permit cure of minor informalities and/or insignificant mistakes such as matters of form rather than substance and to conduct discussions and negotiations with any qualified respondent in any manner deemed necessary by the City to serve its best interests. The City also reserves the right, based on its sole judgment and discretion, to award a contract based upon the written proposals it receives without conducting discussions, interviews or negotiations. e) If, in the opinion of the City, a proposal contains false or misleading statements or references, it may be rejected without notice to Proposer. f) The City reserves the right to obtain written clarification of any point in a Proposer's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a Proposer to respond to such a request for additional information or clarification may result in rejection of the proposal. 237
5 g) The City reserves the right, without qualification, to select a Proposer for further discussions based solely on the content of the RFPs and relevant information obtained from others concerning the respondent's respective records of past performance. h) Proposer agrees that any response submitted to this RFP will remain current and valid for a period of not less than 120 calendar days from the proposal due date.

8. Local Business Preference (applies to RFP’s over $50,000 only) a) The City shall apply five points to all local businesses which submit proposals for services for The City of South Lake Tahoe.
b) Local Business shall mean a business which maintains its principal place of business in a fixed office/place of business within the City of South Lake Tahoe and possesses a current South Lake Tahoe business license. To establish a principal place of business in South Lake Tahoe, a business must demonstrate the majority of its principals are based in the South Lake Tahoe office, and that it pays South Lake Tahoe payroll taxes on at least 51 percent of its total payroll.

9. Bidder’s Security
a) When deemed necessary, bidders’ security may be prescribed in invitations to bid, RFP’s and RFQ’s. Bidders shall be entitled to return of bid security; provided however, that a successful bidder shall forfeit his or her bid security upon his or her refusal or failure to execute that contract within 10 days after receipt of contract. 238
6 INTRODUCTION

10. Background
The location of the operation will be the lower level of the Concession building at El Dorado Beach also referred to as the El Dorado Boat Launch at Lakeview Commons. The project area underwent a 3-million-dollar renovation in 2011 and has since experienced a high volume of visitors and locals frequenting the beach and park. The City recognizes the opportunity to serve the public with high quality non-motorized water craft rental services to enhance the user experience.

During low water years, the boat launch ramp has a history of operating solely for non-motorized watercraft and can be confined to the beach area nearest the ramp. During high water years the boat launch ramp becomes a primary access point for motorized vessels requiring clear separation of non vs motorized users for public safety. The concessionaire may be required to coordinate boat launch operations with City staff during high volume periods.

Lakeview Commons has become an attractive venue for special events. Events may impact the concessionaire services operation. All special event applicants including the concessionaires are required to comply with City guidelines and submit applications for review and approval.

11. Objective
The City of South Lake Tahoe is soliciting proposals for concessionaire services for the renting and storage of personal watercraft such as canoes, kayaks, water bikes, floaters, paddleboards and associated items approved by the City.

SCOPE OF SERVICE

12. Scope of Work to be Performed
a.) Concessionaire agrees to provide service seven days a week and agrees to be open, at minimum, 10:00 AM until 6:00 PM. Minimal dates that the concession service is to be provide are the first Saturday before Memorial Day until the Sunday following Labor Day.

Maximum dates are to be determined by the Concessionaire. b.) Concessionaire services shall include the renting and storage of non-motorized personal watercraft and beach amenities such as canoes, kayaks, water bikes, floaters, paddleboards and associated items approved by the City.
c.) This amount must be paid to the City on or before December 1st each year of the agreement.

Concessionaire shall submit a sworn statement of gross sales and other income resulting from the operations of the Summer season for that year. d.) No food or beverages will be allowed to be sold as this concession right belongs to another concessionaire through a separate agreement with the City. 239
7 e.) Respondents should note that nearby private entities, such as lodging facilities, may have their own concession agreements for similar types of service on their property. f.) Concessionaire agrees to obtain all necessary permits and licenses required to comply with all applicable Federal, State, County and City laws including obtaining a City of South Lake Tahoe Business License, etc.
g.) The Concessionaire shall bare all responsibility for operational expenses in the concession area. Concessionaire shall maintain the concession premises and improvements to the standards of repair, orderliness, sanitation and safety acceptable to the Recreation Services Department.
h.) Tenant Improvements are the responsibility of the Concessionaire. All Tenant Improvements must be approved by the Director of Public Works or his/her designated Representative.
i.) Concessionaire will be allowed to use one tent shade to be taken down daily at end of each business operating hours. Location of the tent shade subject to approval by the City. j.) Concessionaire shall operate within designated area outside boat launch structure. The area shall be determined on a seasonal basis with City staff so as not to impeded public access to the beach and state park areas.
k.) No Subcontracting Policy: Concessionaire shall not sublease or otherwise assign any rights or obligations to an outside contractor.
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8 PROPOSAL CONTENT REQUIREMENTS

13. Proposal Requirements - All proposals must include the following information and shall be organized as described below.

A. Cover Letter (Pass or Fail)
The cover letter shall be addressed to John Stark, Parks and Recreation Director and at a minimum, must contain the following:
• Identification of Firm, including name, address and telephone number • Name, title, address and telephone number of contact person during period of proposal evaluation
• A statement to the effect that the proposal shall remain valid for a period of not less than 120 calendar days from date of submittal.
• Signed by person authorized to bind the Firm to the terms of the proposal.

B. Financial Capacity (10 points)
Proposer shall prove to the City’s satisfaction the ability to provide adequate capitalization to fund improvements if necessary as well as maintain continuous operations given existing obligations combined with the obligations detailed in this RFP. The intent of this narrative is to convince the City the Proposer understands the requirements of proposal, the nature of the work, and the level of effort necessary to successfully provide the defined services.

C. Company History, Background and Experience (0-20 points) Describe the Company’s history, service philosophy, and organizational structure, including the size of the company, location of office(s) and years in business. Provide experience and expertise for t staff members. Also include the Firm’s background, experience, and capacity to undertake the project/services for the City of South Lake Tahoe in conformity with the requirements of the RFP.

D. Scope of Work/Implementation (0-35 points)
Describe the Company’s general approach to providing the services requested, including an explanation of the methodology to be followed and specific plans to manage, control, and supervise the services in order to insure satisfactory provision of the scope of work.. In developing the work plan, reference should be made to the specific requirements and specifications noted in the Scope of Services (pages 6-7). Provide a delivery schedule designed to meet the requirements of the City. An implementation timeline from the Company is required. Provide description, implementation plan considerations, including timeframes and deliverables for various stages.

E. Compensation Schedule (0-25 points)
Provide a comprehensive compensation schedule. The compensation schedule shall be evaluated based on the overall compensation to the City assuming a standardized sales forecast. The proposal which proposes the highest compensation to the City shall receive 25 points. All other 241
9 Respondents will receive a percentage of points based on the variance of compensation from the highest proposal. For example, if a respondent proposes a compensation that equals 75% of the highest proposed fee, that Respondent will receive 75% of the total possible points.

F. Description of Recent Projects/References (0-5 points) Provide a description of concession agreements or work of a similar nature including at least three (3) recent client references with names and telephone numbers, contact persons.

EVALUATION METHOD & CRITERIA
Proposals will first be reviewed for responsiveness to the requirements. If any information is missing from the required content, the proposal may be deemed non-responsive and returned to proposer and any further review is subject to the City’s discretion (see Reservations, page 4).

The Selection Committee will make a recommendation based on the criteria in this Proposal to award the contract/agreement to a selected Proposer. The City may conduct interviews as described on page 4 under Selection Process.

14. Evaluation Criteria
Recommendations for selection will be based on the following weighted criteria of 100 possible points and passing status on all Pass or Fail categories. This information should match the proposal content requirements on pages 8 and 9.

Criteria Points
A. Cover Letter P/F
B. Financial Capacity 10
C. Company History, Background & Experience 20
D. Scope of Work/Implementation 35
E. Compensation Schedule 25
F. Description of Recent Projects/References 5
Local Preference 5

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10 ATTACHMENT 1
SAMPLE
Concession Services Agreement
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11 ATTACHMENT 2
Lakeview Commons Site Map
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: March 26, 2024
Agenda Item #:8
Agenda Item:

Reimbursement Agreement with El Dorado County for Purchase of two Teal 2 Unmanned Aircraft Vehicles (UAV) Using 2019 and 2021 Homeland Security Grant Funds Executive Summary: City Council is asked to approve a funding reimbursement agreement with El Dorado County for the purchase of two Teal 2 Unmanned Aircraft Vehicles (UAV) Using 2019 and 2021 Homeland Security Grant Funds in an amount up to $31,247.46, appropriate funding in FY 2023-2024 budget, and authorize purchase of equipment and installation from Teal Drones, LLC.

Requested Action / Suggested Motions:

Pass a Resolution authorizing and directing the Mayor to execute a funding reimbursement agreement with El Dorado County in the amount of $31,247.46 for the purchase of Qty 2 Teal 2 Unmanned Aircraft Vehicles (UAV) at the estimated cost of $31,132.63, appropriating funding in the FY 2023-2024 budget, authorizing purchase of the equipment from Teal Drones, LLC, and authorizing the City Manager to sign and submit all necessary documents for the completion of the grant scope.

Responsible Staff Member: Jay Manning, Battalion Chief, and Jim Drennan, Fire Chief Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff_Report_-_El_Dorado_County_Funding_Agreement.docx 02-Resolution - El Dorado County Teal 2 Funding.docx
03-El Dorado County Funding Agreement 2019 Funds (Exh. A to Reso).pdf 04-El Dorado County Funding Agreement 2021 Funds (Exh. B to Reso).pdf 05 - Teal 2 Quote
06-Teal 2 Spec Sheet
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Council Agenda Report March 26, 2024 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 26, 2024
Title: Purchase of Two Teal 2 Unmanned Aircraft Vehicles (UAV) Using 2019 and 2021 Homeland Security Grant Funds in an amount up to $31,247.46 Location: Citywide
Responsible Staff Members: Jay Manning, Battalion Chief, and Jim Drennan, Fire Chief Background: The Homeland Security Grant is administered by El Dorado County on an annual basis and approves the funding of projects using Homeland Security Grant funds.

The funds are divided between public safety departments throughout El Dorado County, City Police and Fire Agencies.

Issue and Discussion: El Dorado County was awarded grant funds in the amount of $261,899.00 for the FY 2019 Homeland Security Grant and $265,040.00 for the FY 2021 Homeland Security Grant, which was included in the County Sheriff’s Office Fiscal year 2019-2020, 2020-2021, 2021-2022, 2022-2023 and 2023-2024 budgets. As required by the Homeland Security Grant, The County Board of Supervisors reaffirmed the creation of an Approval Authority, representing the city of Placerville, City of South Lake Tahoe, Sheriff, Public Health, and Fire Districts to distribute the grant funds at the local level. The Approval Authority has agreed to disburse an amount not to exceed $31,247.46 to the City for the purchase of two Teal 2 UAVs from Teal Drones LLC. The department has gone through countless reviews of different UAV quotes with the Department of Homeland Security to finally be approved for the Teal 2 platform that meets the department’s requirements for the security and federal requirements. We chose to reach out to the manufacturer that Cal Fire’s UAS program had been working with to develop a platform that met the needs of public safety for Fire identification with the FLIR camera and search and rescue capabilities to help locate missing persons in remote areas. The current pricing was piggybacked to the pricing that Cal Fire’s state contracting is currently working with Teal. We chose to sole source the purchase to Teal Drones for that reason after countless rejections by the Department of Homeland security for air platforms that were not adequate for the new federal requirements. The Resolution authorizes the City Manager, or Fire Chief to sign and submit all documents, including but not limited to applications, agreement amendments, payment requests, and necessary documents for the completion of the grant scope.

Financial Implications: Application submitted will be in the amount up to $31,247.46 to fund the purchase two Teal 2 UAVs from Teal Drones LLC., current approved Homeland Security vendor of the drone aircraft units. The price of the equipment is $28,687.62, plus tax and shipping, for a total of $31,132.63.
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Council Agenda Report March 26, 2024 2
Upon award, funds should be appropriated into the Fiscal Year 2023-24 budget as follows:

Revenue: 100-02210-33316 County Homeland Security $31,247.46 Expense: 100-02210-46110 Equipment $31,132.63
The Funding/Reimbursement Agreement with the County requires certain compliance with the applicable law and grant requirements, including tagging and maintaining strict accountability of the equipment. Additionally, the equipment is subject to an audit by the County or the State of California (Cal OES) and must be made available for mutual aid, as requested. The federally funded equipment can be disposed only upon receipt of written approval from the U.S. Department of Homeland Security or its delegated representative.

Environmental Considerations: The proposed action of applying for the grant funds is not a “project” under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) because it is a continuing administrative or maintenance activity such as purchases for supplies and personnel-related actions.

Policy Implications: Adhere to the 2021 FINANCIAL MANAGEMENTGRANT FUNDING

AND COMPLIANCE POLICY

3.1 APPROVAL PROCESS
Upon Grant approval the Department will receive a grant award letter from the funding agency detailing the measures necessary to accept the award. The city should also receive a finalized grant contract which will become a binding agreement. The grant contract and all compliance measures should be reviewed by the Grants Manager, Project Manager, and the Department Director. Grant Manager reviews the grant contract to ensure ability to maintain compliance, and the Director will ensure the department’s capability to comply with the contract and will make the appropriate recommendation to City Manager and City Council.
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Resolution 2024-XXX March 26, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
March 26, 2024
Authorizing Purchase of Two Teal 2 Unmanned Aircraft Vehicles (UAV) Using 2019 and 2021 Homeland Security Grant Funds in an amount up to $31,247.46

BACKGROUND
A. El Dorado County was awarded grant funds in the amount of $261,899.00 for the FY 2019 Homeland Security Grant and $265,040.00 for the FY 2021 Homeland Security Grant, which was included in the County Sheriff’s Office Fiscal year 2019-2020, 2020-2021, 2021-2022, 2022-2023 and 2023-2024 budgets.

B. The grant provides funding for planning, equipment, training, exercises, and management/administrative costs.

C. The county is the Operational Area lead agency, will receive the grant funds, purchase and loan equipment and services to other participating agencies or reimburse agencies who purchase grant approved equipment or services.

D. The City of South Lake Tahoe is a local participating agency in the FY 2019 and FY 2021 Homeland Security Grant programs.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to sign a reimbursement agreements for FY 2019 and FY 2021 with El Dorado County in the amount not to exceed $31,247.46 for the purchase of Qty 2 Teal 2 Unmanned Ariel Vehicles (UAV) (attached hereto as Exhibits “A” and “B”, respectively).

2. Certifies that the City of South Lake Tahoe has or will have sufficient funds to operate and maintain the project.

3. Certifies that if approved, funds under the jurisdiction of The City of South Lake Tahoe are available to begin the project.

4. Certifies that said applicant will expend grant funds in accordance with Grant Sub-Recipient Agreement Between El Dorado County and the City of South Lake Tahoe.

5. Appoints City Manager or a designee to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project.

6. Accepts the grant funds and authorize the Finance Director to appropriate the funds into the Fiscal Year 2023-2024 budgets as described in the staff report.

Adopted by the City of South Lake Tahoe City Council on March 26, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
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Resolution 2024-XXX March 26, 2024 Page 2 of 2
________________________ Date:_________
Cody Bass, Mayor
Attest:
_________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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FUNDING/REIMBURSEMENT AGREEMENT WITH THE CITY OF SOUTH

LAKE TAHOE
THIS AGREEMENT made and entered into by and between the County of El Dorado, a political subdivision of the State of California (hereinafter referred to as "County") and the City of South Lake Tahoe (wherein after referred to as “City").

Recitals
WHEREAS, County applied for FY 2019 Homeland Security Grant programs (“Grant”); and
WHEREAS, County was awarded grant funds in the amount of $261,899, for the FY 2019 grant, which was included in the County Sheriff’s Office Fiscal Year 2019-2020, 2020-2021, 2021-2022, 2022-2023, and 2023 - 2024 budget; and
WHEREAS, Grant provides funding for planning, equipment, training, exercises, and management/administrative costs; and
WHEREAS, County, as the Operational Area lead agency, will receive the grant funds, purchase and loan equipment or services to other participating agencies, or reimburse agencies who purchase grant approved equipment or services; and
WHEREAS, as required by the Homeland Security Grant, on June 23, 2015, the County Board of Supervisors reaffirmed the creation of an Approval Authority, representing the City of Placerville, City of South Lake Tahoe, Sheriff, Public Health, and Fire Districts, to distribute the Grant funds at the local level; and
WHEREAS, City is a local participating agency in the FY 2019 Homeland Security Grant program; and
WHEREAS, the Approval Authority has agreed to disburse an amount not to exceed $21,930.00 in grant funds to City, for City to purchase a drone, batteries, propellers and other associated equipment (hereinafter referred to as the “Equipment”); NOW, THEREFORE, County and City mutually agree as follows:

ARTICLE I
Payment of Funds: County will reimburse City in an amount not to exceed $21,930.00 solely for the purchase of Equipment within thirty (30) days after City presents an invoice, as well as documentation verifying that City complied with grant purchasing guidelines to County. In no event shall County’s obligation under this Agreement exceed $21,930.00. 250
City of South Lake Tahoe Page 2 of 8 #8506

ARTICLE II
Use of Funds: City will use the funds to be reimbursed by County solely for the purchase of the Equipment. City is responsible for any other costs incurred in accordance with grant purchasing guidelines related to the Equipment. City shall purchase the Equipment directly from the supplier and shall take title directly without title passing through the County. City will purchase the Equipment by May 31, 2024, or expiration date of grant if a time extension is granted for this project and present the County with an invoice for payment. In the event City does not purchase the Equipment by the grant’s expiration date, and invoice the County by the grant’s expiration date, or in the event City does not adhere to grant purchasing guidelines, County’s obligation for payment shall be null and void, and upon written demand by County, City shall return any funds it has received from County and not spent on the Equipment to County within thirty (30) days of mailing of written demand of County.

City shall submit to County its statement of the total sum of an amount not to exceed $21,930.00, identical to Attachment A, noting that the Equipment has been purchased and received. Such statement shall be signed under penalty of perjury by an authorized signatory of City.

ARTICLE III
Term: This Agreement shall become effective when fully executed by both parties (“Effective Date”) covering the reimbursement of purchase of Equipment from the start of the grant term and shall expire when grant performance period expires, currently scheduled for May 31, 2024.

ARTICLE IV
Audit and Access to Records: The County shall have the right of access to any books, documents, papers, or other records which are pertinent to the Grant, to make audits, examinations, excerpts and transcripts. City will keep and maintain an accurate financial account, in accordance with generally accepted accounting principles, of all funds expended by City with respect to the Equipment until notification is provided by the county that the State Homeland Security Grant Program has closed the grant and completed all audits and reviews. Such accounting records shall be available for inspection by the County’s designee, during normal business hours at the offices of City, or the offices of its financial consultant.

ARTICLE V
Compliance with Applicable Law and Grant Requirements: City has read and understands the Grant and will comply with and require any vendor of the Equipment to comply with all laws, regulations and guidance documents that apply to the Grant. City is responsible for ensuring that all purchases for goods and services must comply with grant purchasing guidelines. Specifically, City shall comply with 2 Code of Federal Regulations (CFR) Part200, E.O. 12372, and any current Administrative Requirements, Cost Principles, and Audit Requirements. 251
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City agrees to maintain accountability of all items, mark or tag all individual items or sets costing over $5,000 for inventory and control purposes, maintain or repair any items and ensure all CFR required record keeping. ID tag numbers, location of storage, and physical condition will be reported by City to the County at the time of purchase and at least once per year thereafter.

Items lost or destroyed within the Grant Performance Period must be replaced solely by the City at its own expense. City is responsible for ensuring that all items, regardless of cost, procured under this or any federal grant programs will be maintained and controlled for the useful life of the items, and any sale, disposal, or planned destruction of said items will be done only upon receipt of written approval from the U.S. Department of Homeland Security or its delegated representative.

City agrees that federally funded equipment must be made available for mutual aid, as requested.

In the event an audit by the County or the State of California (Cal OES) determines City failed to comply with these guidelines, the County shall provide written notification of the violation and City may be required to reimburse the County for the total cost of the affected items.

ARTICLE VI
Debarment and Suspension Certification: By signing this agreement, City agrees to comply with applicable federal suspension and debarment regulations including, but not limited to 45 CFR 76.

By signing this agreement, City certifies to the best of its knowledge and belief, that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency; B. Have not within a three year period preceding this application/proposal/agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification of destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in Paragraph b(2) herein;
D. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; E. Shall not knowingly enter any lower tier covered transaction with a person who is proposed for debarment under federal regulations (i.e., 48 CFR part 9, subpart 9.4), debarred, suspended, declared ineligible or voluntarily excluded from participation in such transactions, unless authorized by the State; and
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F. Shall include a clause entitled, "Debarment and Suspension Certification" that essentially sets forth the provisions herein, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

If City is unable to certify to any of the statements in this certification, City shall submit an explanation to County.

The terms and definitions herein have the meanings set out in the Definitions and Coverage sections of the rules implementing Federal Executive Order 12549.

If City knowingly violates this certification, in addition to other remedies available to the Federal Government, County may terminate this agreement for cause or default.

ARTICLE VII
Independent Authority Liability: City is, and shall be at all times, deemed independent and shall be wholly responsible for the acts of the City’s employees, associates, agents, and contractors, if any, in connection with the purchase of the Equipment.

ARTICLE VIII
No Third Party Beneficiary: Nothing in this Agreement shall be construed to create any rights of any kind or nature in any other party not a named party to this Agreement.

ARTICLE IX
Termination: County may terminate this Agreement in the event City becomes unable to substantially perform any terms or conditions of the Agreement. In the event of early termination of the Agreement, funds previously received from County shall be returned to County within thirty (30) days of termination.

ARTICLE X
Notice to Parties: All notices to be given by the parties hereto shall be in writing and served by depositing same in the United States Mail, postage prepaid and return receipt requested.

Notices to County shall be in duplicate and addressed as follows:

EL DORADO COUNTY SHERIFF’S OFFICE
200 Industrial Drive
Placerville, CA 95667
ATTN: Asst. Deputy Director of OES
or to such other location as the County directs.

Notices to City shall be addressed as follows:

City of South Lake Tahoe
1901 Lisa Maloff Way
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South Lake Tahoe, CA 96150
ATTN: Joe Irvin, City Manager
or to such other location as City directs.

ARTICLE XI
Indemnity: City shall defend, indemnify, and hold the County harmless against and from any and all claims, suits, losses, damages and liability for damages of every name, kind and description, including attorneys' fees and costs incurred, brought for, or on account of, injuries to or death of any person, including but not limited to workers, County employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of or are connected with the purchase or use of the Equipment. This duty of City to indemnify and save County harmless includes the duties to defend set forth in California Civil Code section 2778.

This obligation to defend and indemnify the County shall survive the expiration or termination of this Agreement and shall remain in full force and effect. Within thirty (30) days after the Effective Date of this Agreement, City shall provide proof in a form satisfactory to the County’s Risk Manager of participation in a self-insurance program, or proof of insurance sufficient to meet City’s defense and indemnification obligations herein.

ARTICLE XII
Change to Agreement: This Agreement may be amended by mutual consent of the parties hereto. Said Amendment shall become effective only when in writing and fully executed by duly authorized officers of the parties hereto.

ARTICLE XIII
Administrator: The County Officer or employee with responsibility for administering this Agreement is Jeff Leikauf, Sheriff, or successor.

ARTICLE XIV
Authorized Signatures: The parties to this Agreement represent that the undersigned individuals executing this Agreement on their respective behalf are fully authorized to do so by law or other appropriate instrument and to bind upon said parties to the obligations set forth herein.

ARTICLE XV
Partial Invalidity: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way.

ARTICLE XVI
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Venue: Any dispute resolution action arising out of this Agreement, including but not limited to litigation, mediation, or arbitration, shall be brought in El Dorado County, California, and shall be resolved in accordance with the laws of the State of California. Authority waives any removal rights it might have under Code of Civil Procedure Section 394.

ARTICLE XVII
Entire Agreement: This document and the documents referred to herein or exhibits hereto are the entire Agreement between the parties and they incorporate or supersede all prior written or oral Agreements or understandings.

ARTICLE XVIII
Time is of the Essence: The parties hereto acknowledge and agree that time is of the essence.

REQUESTING DEPARTMENT CONCURRENCE:

By: Dated: ____________________
Bryan Golmitz
Undersheriff
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first below written.

COUNTY OF EL DORADO:

Dated: __________________
By:_________________________________
Chair
Board of Supervisors
“County”
ATTEST: ATTEST:

Kim Dawson, Clerk Susan Alessi, City Clerk
of the Board of Supervisors
By: __________________________ By:_______________________________ Dated:________________________ Dated:_____________________________

CITY OF SOUTH LAKE TAHOE
Approved By: ________________________
Mayor
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ATTACHMENT “A”

XXX, XXXX
Sheriff Jeff Leikauf
Sheriff’s Office
County of El Dorado
200 Industrial Drive
Placerville, California 95667
Re: City of South Lake Tahoe
FY 2019 Homeland Security Grant Equipment
Dear Sheriff Leikauf:

I certify that the City of South Lake Tahoe completed the following purchase of the Equipment in accordance with grant purchasing guidelines and grant assurances.

Attached is the invoice for this Equipment. Please remit the reimbursement at your earliest convenience.

I declare under penalty of perjury under the laws of the State of California that the foregoing certification is true and correct. Executed on the date written above in El Dorado County, State of California.

City of South Lake Tahoe
By:________________________

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FUNDING/REIMBURSEMENT AGREEMENT WITH THE CITY OF SOUTH

LAKE TAHOE
THIS AGREEMENT made and entered into by and between the County of El Dorado, a political subdivision of the State of California (hereinafter referred to as "County") and the City of South Lake Tahoe (wherein after referred to as “City").

Recitals
WHEREAS, County applied for FY 2021 Homeland Security Grant programs (“Grant”); and
WHEREAS, County was awarded grant funds in the amount of $265,040, for the FY 2021 grant, which was included in the County Sheriff’s Office Fiscal Year 2023 - 2024 budget; and WHEREAS, Grant provides funding for planning, equipment, training, exercises, and management/administrative costs; and
WHEREAS, County, as the Operational Area lead agency, will receive the grant funds, purchase and loan equipment or services to other participating agencies, or reimburse agencies who purchase grant approved equipment or services; and
WHEREAS, as required by the Homeland Security Grant, on June 23, 2015, the County Board of Supervisors reaffirmed the creation of an Approval Authority, representing the City of Placerville, City of South Lake Tahoe, Sheriff, Public Health, and Fire Districts, to distribute the Grant funds at the local level; and
WHEREAS, City is a local participating agency in the FY 2021 Homeland Security Grant program; and
WHEREAS, the Approval Authority has agreed to disburse an amount not to exceed $9,317.46 in grant funds to City, for City to purchase a drone, batteries, propellers and other associated equipment (hereinafter referred to as the “Equipment”); NOW, THEREFORE, County and City mutually agree as follows:

ARTICLE I
Payment of Funds: County will reimburse City in an amount not to exceed $9,317.46 solely for the purchase of Equipment within thirty (30) days after City presents an invoice, as well as documentation verifying that City complied with grant purchasing guidelines to County. In no event shall County’s obligation under this Agreement exceed $9,317.46. 258
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ARTICLE II
Use of Funds: City will use the funds to be reimbursed by County solely for the purchase of the Equipment. City is responsible for any other costs incurred in accordance with grant purchasing guidelines related to the Equipment. City shall purchase the Equipment directly from the supplier and shall take title directly without title passing through the County. City will purchase the Equipment by May 31, 2024, or expiration date of grant if a time extension is granted for this project and present the County with an invoice for payment. In the event City does not purchase the Equipment by the grant’s expiration date, and invoice the County by the grant’s expiration date, or in the event City does not adhere to grant purchasing guidelines, County’s obligation for payment shall be null and void, and upon written demand by County, City shall return any funds it has received from County and not spent on the Equipment to County within thirty (30) days of mailing of written demand of County.

City shall submit to County its statement of the total sum of an amount not to exceed $9,317.46, identical to Attachment A, noting that the Equipment has been purchased and received.

Such statement shall be signed under penalty of perjury by an authorized signatory of City.

ARTICLE III
Term: This Agreement shall become effective when fully executed by both parties (“Effective Date”) covering the reimbursement of purchase of Equipment from the start of the grant term and shall expire when grant performance period expires, currently scheduled for May 31, 2024.

ARTICLE IV
Audit and Access to Records: The County shall have the right of access to any books, documents, papers, or other records which are pertinent to the Grant, to make audits, examinations, excerpts and transcripts. City will keep and maintain an accurate financial account, in accordance with generally accepted accounting principles, of all funds expended by City with respect to the Equipment until notification is provided by the county that the State Homeland Security Grant Program has closed the grant and completed all audits and reviews. Such accounting records shall be available for inspection by the County’s designee, during normal business hours at the offices of City, or the offices of its financial consultant.

ARTICLE V
Compliance with Applicable Law and Grant Requirements: City has read and understands the Grant and will comply with and require any vendor of the Equipment to comply with all laws, regulations and guidance documents that apply to the Grant. City is responsible for ensuring that all purchases for goods and services must comply with grant purchasing guidelines. Specifically, City shall comply with 2 Code of Federal Regulations (CFR) Part200, E.O. 12372, and any current Administrative Requirements, Cost Principles, and Audit Requirements.

City agrees to maintain accountability of all items, mark or tag all individual items or sets costing over $5,000 for inventory and control purposes, maintain or repair any items and ensure 259
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all CFR required record keeping. ID tag numbers, location of storage, and physical condition will be reported by City to the County at the time of purchase and at least once per year thereafter.

Items lost or destroyed within the Grant Performance Period must be replaced solely by the City at its own expense. City is responsible for ensuring that all items, regardless of cost, procured under this or any federal grant programs will be maintained and controlled for the useful life of the items, and any sale, disposal, or planned destruction of said items will be done only upon receipt of written approval from the U.S. Department of Homeland Security or its delegated representative.

City agrees that federally funded equipment must be made available for mutual aid, as requested.

In the event an audit by the County or the State of California (Cal OES) determines City failed to comply with these guidelines, the County shall provide written notification of the violation and City may be required to reimburse the County for the total cost of the affected items.

ARTICLE VI
Debarment and Suspension Certification: By signing this agreement, City agrees to comply with applicable federal suspension and debarment regulations including, but not limited to 45 CFR 76.

By signing this agreement, City certifies to the best of its knowledge and belief, that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency; B. Have not within a three year period preceding this application/proposal/agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification of destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in Paragraph b(2) herein;
D. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; E. Shall not knowingly enter any lower tier covered transaction with a person who is proposed for debarment under federal regulations (i.e., 48 CFR part 9, subpart 9.4), debarred, suspended, declared ineligible or voluntarily excluded from participation in such transactions, unless authorized by the State; and
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F. Shall include a clause entitled, "Debarment and Suspension Certification" that essentially sets forth the provisions herein, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

If City is unable to certify to any of the statements in this certification, City shall submit an explanation to County.

The terms and definitions herein have the meanings set out in the Definitions and Coverage sections of the rules implementing Federal Executive Order 12549.

If City knowingly violates this certification, in addition to other remedies available to the Federal Government, County may terminate this agreement for cause or default.

ARTICLE VII
Independent Authority Liability: City is, and shall be at all times, deemed independent and shall be wholly responsible for the acts of the City’s employees, associates, agents, and contractors, if any, in connection with the purchase of the Equipment.

ARTICLE VIII
No Third Party Beneficiary: Nothing in this Agreement shall be construed to create any rights of any kind or nature in any other party not a named party to this Agreement.

ARTICLE IX
Termination: County may terminate this Agreement in the event City becomes unable to substantially perform any terms or conditions of the Agreement. In the event of early termination of the Agreement, funds previously received from County shall be returned to County within thirty (30) days of termination.

ARTICLE X
Notice to Parties: All notices to be given by the parties hereto shall be in writing and served by depositing same in the United States Mail, postage prepaid and return receipt requested.

Notices to County shall be in duplicate and addressed as follows:

EL DORADO COUNTY SHERIFF’S OFFICE
200 Industrial Drive
Placerville, CA 95667
ATTN: Asst. Deputy Director of OES
or to such other location as the County directs.

Notices to City shall be addressed as follows:

City of South Lake Tahoe
1901 Lisa Maloff Way
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City of South Lake Tahoe Page 5 of 8 #8507
South Lake Tahoe, CA 96150
ATTN: Joe Irvin, City Manager
or to such other location as City directs.

ARTICLE XI
Indemnity: City shall defend, indemnify, and hold the County harmless against and from any and all claims, suits, losses, damages and liability for damages of every name, kind and description, including attorneys' fees and costs incurred, brought for, or on account of, injuries to or death of any person, including but not limited to workers, County employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of or are connected with the purchase or use of the Equipment. This duty of City to indemnify and save County harmless includes the duties to defend set forth in California Civil Code section 2778.

This obligation to defend and indemnify the County shall survive the expiration or termination of this Agreement and shall remain in full force and effect. Within thirty (30) days after the Effective Date of this Agreement, City shall provide proof in a form satisfactory to the County’s Risk Manager of participation in a self-insurance program, or proof of insurance sufficient to meet City’s defense and indemnification obligations herein.

ARTICLE XII
Change to Agreement: This Agreement may be amended by mutual consent of the parties hereto. Said Amendment shall become effective only when in writing and fully executed by duly authorized officers of the parties hereto.

ARTICLE XIII
Administrator: The County Officer or employee with responsibility for administering this Agreement is Jeff Leikauf, Sheriff, or successor.

ARTICLE XIV
Authorized Signatures: The parties to this Agreement represent that the undersigned individuals executing this Agreement on their respective behalf are fully authorized to do so by law or other appropriate instrument and to bind upon said parties to the obligations set forth herein.

ARTICLE XV
Partial Invalidity: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way.

ARTICLE XVI
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Venue: Any dispute resolution action arising out of this Agreement, including but not limited to litigation, mediation, or arbitration, shall be brought in El Dorado County, California, and shall be resolved in accordance with the laws of the State of California. Authority waives any removal rights it might have under Code of Civil Procedure Section 394.

ARTICLE XVII
Entire Agreement: This document and the documents referred to herein or exhibits hereto are the entire Agreement between the parties and they incorporate or supersede all prior written or oral Agreements or understandings.

ARTICLE XVIII
Time is of the Essence: The parties hereto acknowledge and agree that time is of the essence.

REQUESTING DEPARTMENT CONCURRENCE:

By: Dated: ____________________
Bryan Golmitz
Undersheriff
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first below written.

COUNTY OF EL DORADO:

Dated: __________________
By:_________________________________
Chair
Board of Supervisors
“County”
ATTEST: ATTEST:

Kim Dawson, Clerk Susan Alessi, City Clerk
of the Board of Supervisors
By: __________________________ By:_______________________________ Dated:________________________ Dated:_____________________________

CITY OF SOUTH LAKE TAHOE
Approved By: ________________________
Mayor
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ATTACHMENT “A”

XXX, XXXX
Sheriff Jeff Leikauf
Sheriff’s Office
County of El Dorado
200 Industrial Drive
Placerville, California 95667
Re: City of South Lake Tahoe
FY 2021 Homeland Security Grant Equipment
Dear Sheriff Leikauf:

I certify that the City of South Lake Tahoe completed the following purchase of the Equipment in accordance with grant purchasing guidelines and grant assurances.

Attached is the invoice for this Equipment. Please remit the reimbursement at your earliest convenience.

I declare under penalty of perjury under the laws of the State of California that the foregoing certification is true and correct. Executed on the date written above in El Dorado County, State of California.

City of South Lake Tahoe
By:________________________

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Shipping Terms FedEX Ground Shipping
The customer must provide a Purchase Order. A one-year limited warranty is provided upon purchase as described in the 1-YEAR WARRANTY & RETURNS document. The customer shall provide tax exemption documents alongside the purchase order.

Terms & Conditions
Delivery Time After 120 Calendar Days
PO Acceptance
Payment Terms Net30
Grand Total $28,837.62
Shipping and $150.00
Handling
Tax $0.00
Total Price $28,687.62
2101 Lake Tahoe Boulevard
South Lake Tahoe, CA 96150
United States
Ship To
Ship To Name City of South Lake Tahoe
SHIP TO:
2101 Lake Tahoe Boulevard
South Lake Tahoe, CA 96150
United States
Bill To
Bill To Name City of South Lake Tahoe
QUOTATION FOR:

Email [email protected]
Phone (787) 348-3811
Prepared By Miguel Cotto Morales
Quote Number 00000506
Expiration Date 5/31/2024
Created Date 3/6/2024
South Salt Lake, UT 84115
2800 S. West Temple, Suite #2
Teal Drones, LLC.

Product Description Product Code Quantity List Price Discount (Percentage) Total Price
TEAL 2 SYSTEM - 2.4GHz
Includes: (1) Teal 2 2.4GHz with Hadron Payload with 16MP EO and 640x512 R IR, (1) Teal Air Controller (TAC), (2) battery/charger kits (ea kit includes 1 charger & 2 batteries), Teal 2 Transport Case, Teal 2 Tactical Cases, (1) Field Repair Kit (tools, (2) rotor arms, (1 set) propellers, Micro SD card), (1) Quick Start Guide
SYS-2G4-1PK-T2 2.00 $15,809.25 7.00% $28,687.62
Comments
266
Visit tealdrones.com to learn more.

The Teal 2 sUAS, equipped with Teledyne FLIR's new Hadron 640R sensor, provides end users with the highest resolution thermal imaging in a small (Group 1) form factor and is optimized for nighttime operations. Its compact size and rugged design enables the system to be rucksack portable and deployed in the most challenging environments.

TEAL 2 sUAS
Equipped with the FLIR Hadron 640R EO/IR payload,
optimized for nighttime operations
Compact and rugged design enables fast deployment in
challenging environments
Multi-vehicle command and control provides a 360 degree view of a target or ISR on multiple targets
Dominate the NightTM

IMAGING SYSTEMS

SPECIFICATIONS AIRCRAFT CONTROLLER

HEAT SIGNATURES
Dominate the NightTM Made in the USA Version 1.0 - February 2023

AIRCRAFT
Flight Time
Weight
Flight Speed
Max Flight Ceiling
Max Range (From Controller)
Operation Temp Range
Flight Controller
Wind Limits
30+ minutes*

2.75 lbs (1.25 kg)
23 mph (10 m/s)
10,000 ft (3048 m) MSL
5 km +
-32 to 110 F (-35.6 to 43.3 C)
MAVLink Compliant
18 mph (16 kts) Sustained to 25 mph (22 kts) Gusts

TEAL AIR CONTROL (TAC)
Downlink Resolution
Encryption
Latency
Software OS
Battery Life
Weight
720p
AES-256
~300ms
Android
6 hours

3.7 lbs (1.68 kg)
SENSOR
System
EO Sensor
EO Video Recording
Gimbal Pitch Control Range
IR Sensor
IR Video Recording
Removable Storage
Recorded Video Format
Dual Axis EO/IR Gimbal with Hadron 640R
16MP, 67 degree HFOV
4000x3000 at 15fps
-120 to +120
Boson 640 Radiometric, 32 degree HFOV
640x512 at 30Hz
microSD Card
Encoded H.264 in MP4 or TS container