Agenda packet — South Lake Tahoe City Council, September 9, 2025 (part 2 of 4)

APN 027-690-001
District County Route P.M. E.A. / Project ID. Program Fed.

Ref.

Name Parcel
03 ED 50 79.50 0J480 /
0319000289

SHOPP N/A CITY OF SOUTH LAKE
TAHOE
38860-1, 2
,California
,2025

CITY OF SOUTH LAKE TAHOE
Grantor

RIGHT OF WAY CONTRACT - STATE HIGHWAY
This Document No. 38860-1 in the form of an EASEMENT DEED (E) to the State of California, covering the property particularly described in the above instrument, and Document No. 38860-2 in the form of a TEMPORARY CONSTRUCTION EASEMENT (TCE) to the State of California, particularly described in Clause #11 below, covering the property as delineated on the attached map identified as Exhibit “A” has been executed and delivered to JOSHUA DEGROODT, Associate Right of Way Agent for the State of California.

In consideration of which, and the other considerations hereinafter set forth, it is mutually agreed as follows:

Grantor is compelled to sell, and Grantee is compelled to acquire the property.
(C) Both Grantor and Grantee recognize the expense, time, effort, and risk to both parties in determining the compensation for the property by eminent domain litigation. The compensation set forth herein for the property is in compromise and settlement, in lieu of such litigation.
127
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 2 of 5
RW 8-3 (Rev. 6/95) Parcel Nos. 38860-1, 2
(D) The parties to this agreement shall, pursuant Section 21.7(a) of Title 49, Code of Federal Regulations, comply with all elements of Title VI of the Civil Rights Act of 1964. This requirement under Title VI and the Code of Federal Regulations is to complete the USDOT- Non-Discrimination Assurance requiring compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R. Part 21 and 28 C.F.R. Section 50.3.
(E) No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that is the subject of this agreement.

2. The State shall pay the undersigned Grantor the sum of $3,500.00 ($2,500.00 in Fair Market Value Just Compensation plus a $1,000.00 Incentive Payment as described in Clause 3 below) for the property rights conveyed in this transaction.

3. In addition to Fair Market Value Just Compensation, it is agreed by and between the parties hereto that the amount in Clause 2 above includes a payment of $1,000.00 as an incentive to the Grantor for the timely signing of this Right of Way Contract. This Incentive Payment offer will expire sixty (60) days from the Initiation of Negotiations, which occurred on _____________.

4. The State shall pay all escrow and recording fees, interest, notary fees, and related miscellaneous expenses incurred in this transaction, and if title insurance is desired by the state, the premium charged therefore. Said escrow and recording charges shall not, however, include documentary transfer taxes (as State is exempt from such taxes). This transaction shall be handled through an internal escrow by the State of California, Department of Transportation, District 03, 703 B Street, Marysville, California, 95901.

5. The undersigned Grantor warrants that CITY OF SOUTH LAKE TAHOE is the owner in fee simple of the property affected by the Easement and TCE conveyed in this transaction, and that CITY OF SOUTH LAKE TAHOE, has the exclusive right to grant these rights.

6. It is understood and agreed by and between the parties, hereto that this Agreement inures to the benefit of, and is binding on, the parties, their respective heirs, personal representatives, successors, and assignees.

7. State shall take title subject to all matters recorded and/or unrecorded. 128
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 3 of 5
RW 8-3 (Rev. 6/95) Parcel Nos. 38860-1, 2

8. In consideration of the State’s waiving the defects and imperfections in all matters of record title, the undersigned Grantor covenants and agrees to indemnify and hold the State of California harmless from any and all claims that other parties may make or assert on the title to the premises. The Grantor’s obligation herein to indemnify the State shall not exceed the amount paid to the Grantor under this contract.

9. Grantor warrants that there are no oral or written leases on all or any portion of the property exceeding a period of one month, and the Grantor agrees to hold State harmless and reimburse State for any and all of its losses and expenses occasioned by reason of any lease of said property held by any tenant of Grantor for a period exceeding one month. Grantor acknowledges that a waiver will be required from any lessee that has a lease term exceeding one month.

Said waiver is to be provided prior to the close of escrow.

10. It is agreed and confirmed by the parties hereto that notwithstanding other provisions in this contract, the right of possession and use of the Parcel No. 38860- 1 by the State, including the right to remove and dispose of improvements, shall commence on the date the amount of funds as specified in Clause 2 herein are paid to the Grantor. The amount shown in Clause 2 herein includes, but is not limited to, full payment for such possession and use, including damages, if any, from said date.

11. It is understood and agreed that the amount payable in Clause 2 above includes compensation in full for the actual possession and use of the TCEs, identified as Parcel No. 38860-2, for the period commencing on April 16, 2026 and terminating on December 1, 2028. If said parcels are no longer necessary for construction purposes, this TCE may be terminated prior to the above date by the Grantee upon written notice to the Grantor.

This TCE identified as Parcel No. 38860-2 is needed for culvert lining work. Said easement shall be for a period of thirty-two (32) months.

Permission is hereby granted the State or its authorized agent to enter upon Grantor’s land where necessary within the TCE area shown on the map marked Exhibit “A” attached hereto and made a part hereof.

12. It is agreed and confirmed by the parties hereto that any grantor-owned improvement in the acquisition area damaged during construction, will be repaired or restored to the previous condition; or replaced in like kind by the State’s contractor.
129
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 4 of 5
RW 8-3 (Rev. 6/95) Parcel Nos. 38860-1, 2

13. It is understood and agreed by and between the parties hereto that payment as provided in Clause 2 includes, but is not limited to, payment for any and all damages which may accrue to the Grantor’s remaining property by reason of its severance from the property conveyed herein and the construction of the proposed highway, including, but not limited to, any expense which may be entailed by the Grantors in restoring the utility of his remaining property.

14. All work done under this agreement shall conform to all applicable building, fire and sanitary laws, ordinances, and regulations relating to such work, and shall be done in a good and workmanlike manner. All structures, improvements or other facilities, when removed, and relocated, or reconstructed by the State, shall be left in as good condition as found.

THIS AREA INTENTIONALLY LEFT BLANK
130
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 5 of 5
RW 8-3 (Rev. 6/95) Parcel Nos. 38860-1, 2

15. State agrees to indemnify and hold harmless Grantor from any liability arising out of State’s operations under this agreement. State further agrees to assume responsibility for any damages proximately caused by reason of State’s operations under this agreement and State will, at its option, either repair or pay for such damage.

In Witness Whereof, the Parties have executed this agreement the day and year first above written

AS VESTED

CITY OF SOUTH LAKE TAHOE
______________________________________

TAMARA WALLACE DATE
Mayor
Grantor
RECOMMENDED FOR APPROVAL: ACCEPTED:

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

BY________________________________ BY______________________________________

JOSHUA DEGROODT DATE HARDEEP PANNU DATE
Associate Right of Way Agent Senior Right of Way Agent
Marysville Acquisition and State Lands
Marysville
No Obligation Other Than Those Set Forth Herein Will Be Recognized 131
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CONFIDENTIAL This document contains personal information, and
pursuant to Civil Code 1798.21, it shall be kept
confidential in order to protect against
unauthorized disclosure.

RIGHT OF WAY CONTRACT

STATE HIGHWAY
RW 8-3 (Rev. 6/95)

Page 1 of 7 ends

APN 027-081-002, -005 & -006 and
APN 029-150-012, -008 & -009
District County Route P.M. E.A. / Project ID. Program Fed.

Ref.

Name Parcel
03 ED 50 79.56 0J480 /
0319000289

SHOPP N/A CITY OF SOUTH LAKE
TAHOE
38861-1, 2,
3 ,California
,2025

CITY OF SOUTH LAKE TAHOE
Grantor

RIGHT OF WAY CONTRACT - STATE HIGHWAY
This Document No. 38861-2 in the form of an EASEMENT DEED (E) to the State of California, covering the property particularly described in the above instrument, and Document Nos. 38861-1, 3 in the form of TEMPORARY CONSTRUCTION EASEMENTS (TCEs) to the State of California, particularly described in Clause #11 below, covering the property as delineated on the attached maps identified as Exhibit “A” and Exhibit “B”, has been executed and delivered to JOSHUA DEGROODT, Associate Right of Way Agent for the State of California.

In consideration of which, and the other considerations hereinafter set forth, it is mutually agreed as follows:

1. (A) The parties have herein set forth the whole of their agreement. The performance of this agreement constitutes the entire consideration for said document and shall relieve the State of all further obligation or claims on this account, or on account of the location, grade or construction of the proposed public improvement.
(B) Grantee requires said property described as Document No. 38861-2 and Parcel Nos. 38861-1 and 3 for State highway purposes, a public use for which Grantee has the authority to exercise the power of eminent domain. Grantor is compelled to sell, and Grantee is compelled to acquire the property.
(C) Both Grantor and Grantee recognize the expense, time, effort, and risk to both parties in determining the compensation for the property by eminent domain litigation. The compensation set forth herein for the property is in compromise and settlement, in lieu of such litigation.
132
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 2 of 5
RW 8-3 (Rev. 6/95) Parcel No. 38861-1, 2, 3
(D) The parties to this agreement shall, pursuant Section 21.7(a) of Title 49, Code of Federal Regulations, comply with all elements of Title VI of the Civil Rights Act of 1964. This requirement under Title VI and the Code of Federal Regulations is to complete the USDOT- Non-Discrimination Assurance requiring compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R. Part 21 and 28 C.F.R. Section 50.3.
(E) No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that is the subject of this agreement.

2. The State shall pay the undersigned Grantor the sum of $4,000.00 ($3,000.00 in Fair Market Value Just Compensation plus a $1,000.00 Incentive Payment as described in Clause 3 below) for the property rights conveyed in this transaction.

5. The undersigned Grantor warrants that CITY OF SOUTH LAKE TAHOE are the owners in fee simple of the property affected by the Easement and TCEs conveyed in this transaction, and that CITY OF SOUTH LAKE TAHOE, has the exclusive right to grant these rights.

7. State shall take title subject to all matters recorded and/or unrecorded. 133
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 3 of 5
RW 8-3 (Rev. 6/95) Parcel No. 38861-1, 2, 3

Said waiver is to be provided prior to the close of escrow.

10. It is agreed and confirmed by the parties hereto that notwithstanding other provisions in this contract, the right of possession and use of the Parcel No. 38861- 2 by the State, including the right to remove and dispose of improvements, shall commence on the date the amount of funds as specified in Clause 2 herein are paid to the Grantor. The amount shown in Clause 2 herein includes, but is not limited to, full payment for such possession and use, including damages, if any, from said date.

11. It is understood and agreed that the amount payable in Clause 2 above includes compensation in full for the actual possession and use of the TCEs, identified as Parcel Nos. 38861-1, 3, for the period commencing on April 16, 2026 and terminating on December 1, 2028. If said parcels are no longer necessary for construction purposes, these TCEs may be terminated prior to the above date by the Grantee upon written notice to the Grantor.

This TCE identified as Parcel No. 38861-1 is needed to reconstruct the ADA curb ramp. Parcel 38861-3 is needed for culvert lining work access. Said easements shall be for a period of thirty-two (32) months.

Permission is hereby granted the State or its authorized agent to enter upon Grantor’s land where necessary within the TCE areas shown on the map marked Exhibit “A” and “B” attached hereto and made a part hereof.

12. It is agreed and confirmed by the parties hereto that any grantor-owned improvement in the acquisition area damaged during construction, will be repaired or restored to the previous condition; or replaced in like kind by the State’s contractor.
134
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 4 of 5
RW 8-3 (Rev. 6/95) Parcel No. 38861-1, 2, 3

THIS AREA INTENTIONALLY LEFT BLANK
135
STATE OF CALIFORNIA  DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY CONTRACT - STATE HIGHWAY Page 5 of 5
RW 8-3 (Rev. 6/95) Parcel No. 38861-1, 2, 3

In Witness Whereof, the Parties have executed this agreement the day and year first above written

AS VESTED

CITY OF SOUTH LAKE TAHOE
______________________________________

TAMARA WALLACE DATE
Mayor
Grantor
RECOMMENDED FOR APPROVAL: ACCEPTED:

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

BY________________________________ BY______________________________________

JOSHUA DEGROODT DATE HARDEEP PANNU DATE
Associate Right of Way Agent Senior Right of Way Agent
Marysville Acquisition and State Lands
Marysville
No Obligation Other Than Those Set Forth Herein Will Be Recognized 136
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:9
Agenda Item: Maintenance Agreement with Caltrans for City-Owned Traffic Signals Executive Summary: The City has three traffic signals and needs help to keep them working safely.

Caltrans already helps maintain two signals and will now officially take care of a third one at Al Tahoe and Johnson Blvd. This agreement will save the City money and ensure all signals are maintained properly and safely.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Maintenance Agreement with Caltrans to maintain the City traffic signals at Pioneer Trail and Ski Run Blvd., Pioneer Trail and Al Tahoe Blvd., and Al Tahoe Blvd. and Johnson Blvd. for a total cost estimated at $3,000 per year.

Responsible Staff Member: John Dickinson, Interim Public Works Director Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney
Attachments:
01- Staff Report
02-Agreement with Caltrans to Maintian City Traffic Signal.docx 137
Council Agenda Report September 9, 2025 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Maintenance Agreement with Caltrans for City-Owned Traffic Signals Locations: Al Tahoe Blvd/Johnson; Pioneer Blvd/Ski Run; and Pioneer Blvd/Al Tahoe Blvd Responsible Staff Member: John Dickinson, Interim Director of Public Works – (530) 542-6031

Background: On August 5, 1980, the City agreed with the California Department of Transportation to maintain the signals in the city (See Attachment 02). This agreement stipulated the maintenance of two traffic signals in the city: Pioneer Trail and Al Tahoe Blvd, and Pioneer Trail and Ski Run Blvd. Caltrans provides routine maintenance and troubleshooting and bills the City for expenses. The city does not have the expertise or staff to maintain the traffic signal installation.

Issue and Discussion: The City currently has three traffic signals. The city has negotiated a revised Agreement with Caltrans to add the Al Tahoe Blvd and Johnson Blvd signals to the Agreement (See Attachment 03). In the past, Caltrans has provided maintenance for these signals, but a formal agreement is needed. Additionally, in the past, the city has relied on outside contractors to address emergencies on Al Tahoe Blvd and Johnson Blvd. The outside contractors are much more expensive than Caltrans.

Financial Implications: The typical cost of signal maintenance depends on many factors, including collisions and regular maintenance. The maintenance costs for these three signals are expected to be $3,000 yearly, but can range between $15,000 and $20,000 per year depending on unexpected repairs. The city has already budgeted signal maintenance costs in the annual budget, and no additional appropriation is required.

Environmental Considerations: The proposed maintenance agreement is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(c) (Existing Facilities) because it involves the maintenance and minor alteration of an existing public highway involving negligible or no expansion of existing or former use.

Policy Implications: Maintaining the city’s assets, including traffic signals, is essential to routine public work requirements and will address safety requirements. 138
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City of South Lake Tahoe
1 WORK FOR OTHERS AGREEMENT

WITH CITY OF SOUTH LAKE TAHOE
This Work for Others Agreement (AGREEMENT) is made effective this ______ day of ____________, 20___, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the City of South Lake Tahoe, a body politic and municipal corporation of the State of California, referred to hereinafter as “LOCAL AGENCY”; each referred to as a “PARTY” and collectively as “PARTIES.”

RECITALS

1. WHEREAS, LOCAL AGENCY, pursuant to Section 131 of the Streets and Highways Code, has requested that STATE maintain Traffic Signal Systems with Street (Intersection) Lighting, hereinafter referred to as “LOCAL FACILITY” as shown on Exhibit A, a copy of which is attached hereto and made a part of this AGREEMENT; and

2. WHEREAS, STATE has agreed to maintenance work as described in Exhibit A of this AGREEMENT hereinafter referred to as “MAINTENANCE”; and

3. WHEREAS, STATE has agreed to provide MAINTENANCE for the term of the AGREEMENT in accordance with provision 14, at a rate specified in Exhibit A.

PARTIES can renew the terms of this AGREEMENT by agreeing to a formal written amendment in accordance with provision 4; and

4. WHEREAS, STATE has qualified personnel available to perform said MAINTENANCE; and

5. WHEREAS, the purpose of this AGREEMENT is for STATE to assist LOCAL AGENCY in its MAINTENANCE of LOCAL FACILITY as per the terms of this AGREEMENT and it is not intended to obligate the STATE to conduct any ongoing or future MAINTENANCE of the LOCAL FACILITY; and

6. WHEREAS, LOCAL AGENCY and STATE do mutually desire to cooperate and to specify herein the conditions and the terms under which said MAINTENANCE is to be done.

7. WHEREAS, the PARTIES executed prior Work for Others Agreement dated August 5, 1980. This AGREEMENT supersedes the prior Work for Others Agreement. 139
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2 NOW THEREFORE, IT IS AGREED AS FOLLOWS:

OPERATIVE PROVISIONS
LOCAL AGENCY and STATE agree as follows:

1. MAINTANENCE STANDARDS.

1.1. The degree and extent of MAINTENANCE to be performed and the standards therefore shall be in accordance with the provisions of Section 27 of the Streets and Highways Code.

1.2. MAINTENANCE will be provided in a manner conforming to STATE's standard practices and procedures using only available STATE resources, and STATE may reschedule MAINTENANCE of LOCAL FACILITY to respond to required STATE resource allocations elsewhere.

1.3.Upon STATE’s request, LOCAL AGENCY agrees, at LOCAL AGENCY’s expense, to expeditiously provide all required training for the routine maintenance of LOCAL FACILITY that does not conform to STATE's standard practices and procedures.

2. RATE ADJUSTMENT. Notwithstanding any provisions that mandate an amendment when contract terms and hourly rates are revised, rates in Exhibit A are subject to, at a minimum, annual revision during the course of this AGREEMENT and are based on changes to pay scales and actual benefits in compliance with the State’s full cost recovery policy as noted in State Administrative Manual, section 9210 without amendment to this AGREEMENT.

3. REVISING EXHIBITS. PARTIES can revise this AGREEMENT by mutually amending, replacing, or providing additional pages to the Exhibits. Any such change must be signed by authorized representatives of PARTIES, and no formal amendment to the body of this AGREEMENT will be necessary. The revised Exhibit will thereafter supersede the previous Exhibit and become part of this AGREEMENT.

4. AMENDMENT TO AGREEMENT. Except as provided in the preceding sections concerning Exhibit amendments, the terms of this AGREEMENT may only be amended by a formal written amendment executed by both PARTIES.

5. WORKLOAD. MAINTENANCE will be done as the workload of STATE's forces permit, and if said workload becomes too great, this AGREEMENT may be terminated upon thirty (30) calendar-days prior written notice to LOCAL AGENCY from STATE. 140
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3 6. LEGAL RELATIONS AND RESPONSIBILITIES.

6.1. THIRD PARTIES. Nothing within the provisions of this AGREEMENT is intended to create duties or obligations to or rights in third parties not parties to this AGREEMENT or to affect the legal liability of a PARTY to this AGREEMENT by imposing any standard of care with respect to the operation and MAINTENANCE of STATE highways and local facilities different from the standard of care imposed by law.

6.2. MUTUAL INDEMNIFICATION.

6.2.1. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY under or in connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. It is understood and agreed that LOCAL AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY under this AGREEMENT.

6.2.2. To the extent permitted by law, neither LOCAL AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction conferred upon STATE under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless LOCAL AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done under this AGREEMENT, except to the extent caused by the sole negligence or willful misconduct of LOCAL AGENCY, its officers, agents or employees.

6.2.3. LOCAL AGENCY will defend, indemnify and save harmless the STATE, its officers, agents and employees from all claims, suits or actions of every name, type or description brought as a result of or arising out of the STATE's performance of MAINTENANCE under this Agreement except 141
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4 those caused by the sole negligence or willful misconduct of the STATE, its officers, agents or employees.

7. INSURANCE. LOCAL AGENCY and its contractors shall maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess, as may be amended as the minimum liability coverage limits codified in the State’s Standard Specifications. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE as a condition to STATE’s execution of this AGREEMENT.

8. FUNDING. No STATE funds are obligated, or resources committed under this AGREEMENT except as may be expressly authorized each STATE fiscal year (July 1 to June 30) in that year's annual State Budget Act. STATE's obligations hereunder are subject to immediate suspension or termination should STATE funding or authorization to perform these services is terminated or restricted.

9. COST.

9.1. LOCAL AGENCY will pay the cost of all MAINTENANCE.

9.2. LOCAL AGENCY will pay the cost of all training required to maintain LOCAL FACILITY that does not conform to STATE's standard practices and procedures.

10. INVOICING.

10.1. INVOICING – DEPOSIT AND MONTHLY INVOICING. STATE will invoice LOCAL AGENCY for an initial deposit of $700.00 forty-five (45) working days prior to the commencement of MAINTENANCE. This deposit represents the estimated cost of an average two (2) months of MAINTENANCE. After the first month of MAINTENANCE and each month thereafter, STATE will invoice, and LOCAL AGENCY will reimburse the cost of MAINTENANCE.

10.2. INVOICING – CALTRANS INDIRECT COSTS. The cost of MAINTENANCE includes all direct and applicable indirect costs. Indirect costs include both the Program Functional Rate and the Administration Rate. STATE establishes the Program Functional Rate and the Administration Rate annually according to state and federal regulations.
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5 11. PAYMENT. LOCAL AGENCY will pay invoices within thirty (30) working days of receipt of invoice. Should the cost of MAINTENANCE remain unpaid, STATE reserves the right to revoke the encroachment permits issued to LOCAL AGENCY for construction work until the full amount of invoiced funds has been received by STATE.

12. FINAL ACCOUNTING. Annually, STATE will furnish LOCAL AGENCY a final accounting of all costs with a detailed statement of MAINTENANCE, fees, and other related expenses. After completion of the final accounting, STATE will refund or invoice LOCAL AGENCY as necessary in order to satisfy the financial commitment of this AGREEMENT.

13. TERMINATION. This AGREEMENT may be terminated by mutual written consent by PARTIES. Notwithstanding the previous sentence, STATE may terminate this AGREEMENT in its entirety, for any reason, by providing thirty (30) calendar-days prior written notice to LOCAL AGENCY.

14. TERM OF AGREEMENT. This AGREEMENT shall become effective on the date first shown on its face sheet and shall remain in full force and effect for a period of three (3) years, or until amended upon mutual consent of the PARTIES or until terminated, whichever is earlier.

15. COUNTERPARTS. This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.

16. ELECTRONIC SIGNATURES. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT and shall have the same force and effect as manual signatures for this AGREEMENT.

17. SEVERABILITY. If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.
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6 PARTIES are empowered to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT.

IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF SOUTH LAKE TAHOE STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: __________________________
Tamara Wallace, Mayor
Director of Transportation
Approved as to Form
By: ___________________________
Heather Stroud, City Attorney By: ___________________________ Deputy District Director
Maintenance District 3
ATTEST:

By: __________________________
Susan Blankenship, City Clerk
As to Form and Procedure:

By: _____________________________
Attorney
Department of Transportation
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1 EXHIBIT A
Work For Others Agreement
Caltrans and City of South Lake Tahoe
Effective: ____________, 20____

BASIS OF COST ALLOCATION
LOCAL AGENCY-Owned and State Maintained
Billed by the State

LOCAL FACILITY
Estimated
hours
Cost Reimbursement
Location Type of Facility Rate per
hour
Estimated hrs.

X Rate/hr.

Pioneer Trail & Ski Run
Boulevard
Traffic Signal System with
Street (Intersection)
Lighting
(EY011)
10 $100.00 $1,000.00
Pioneer Trail & Al
Tahoe Boulevard
Traffic Signal System with
Street (Intersection)
Lighting
(EY012)
10 $100.00 $1,000.00
Johnson Boulevard &
Al Tahoe Boulevard
Traffic Signal System with
Street (Intersection)
Lighting
(EY013)
10 $100.00 $1,000.00
Total $3,000
145
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:10
Agenda Item: Accept Donation from South Tahoe Parks Foundation & Award Batting Cages Contract for New Multigenerational Recreation and Aquatics Center Executive Summary: On March 25, 2025, City Council approved $1,470,531 towards the procurement of furniture, fixtures and equipment (FF&E) for the new Recreation & Aquatics Center. One of the top requested items for the new Rec Center was to include batting cages. American Century Championship donated $10,000 and the NBC/Tim Wakefield Foundation $10,000 to the South Tahoe Parks Foundation in 2024 to support this project. In 2025, American Century Championship donated another $10,000 in further support. These funds will be transferred into the New Rec Center FF&E Account 301-70023 to support this project. $30,000 will be transferred out of 301-70023 back to Undesignated General Fund.

Staff researched multiple vendors that offer customized drop down batting cages and related baseball equipment and identified Grand Slam Safety had the best quote and an available cooperative purchasing agreement. Staff worked with Grand Slam Safety to include a design for two batting cages to be included in the gym that will drop down from the ceiling. Also included are two Jr. Hack Attack baseball pitching machines, two team feeders with 150 ball capacity, two portolite practice mounds, two turf batting mats, and two wheeled padded L screens. Grand Slam Safety provided staff with a quote for $85,844.67 for the purchase, delivery and installation of the batting cages and other equipment.

Requested Action / Suggested Motions: Pass a Resolution: 1) authorizing and directing the Mayor to accept $30,000 in donations from the South Tahoe Parks Foundation into the New Multigenerational Recreation and Aquatic Center FF&E Account; 2) authorizing and directing the Mayor to execute a Professional Services Agreement with Grand Slam Safety in the amount of $85,844.67 for the purchase, delivery and installation of the batting cages and other equipment; and 3) authorizing the City Manager to execute the two acknowledgement letters.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Batting Cages Grand Slam Contract 8.18.25.docx 02-Resolution - Donations from the Parks Foundation.docx 03-Agreement with Grand Slam Saftety 8.18.25.docx
04-Purchasing Co-Ops Contract Summary.pdf
05-Grand Slam National Cooperative Purchasing Alliance Document.pdf 06-Donation Acknowledgement Letter- South Tahoe Parks Foundation.docx 07-Donation Acknowledgement Letter- South Tahoe Parks Foundation NBC Sports Tim Wakefield Foundation.docx
08-Donation Approval Form STPF Batting Cages.docx
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City Council Agenda Report September 9, 2025 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Award Batting Cages Contract for New Rec Center
Location: Citywide
Responsible Staff Member: John Stark, Director of Parks & Recreation Background: On March 25, 2025, City Council approved $1,470,531 towards the procurement of furniture, fixtures and equipment (FF&E) for the new Recreation & Aquatics Center. One of the top requested items for the new Rec Center was to include batting cages.

American Century Championship donated $10,000 and the NBC/Tim Wakefield Foundation $10,000 to the South Tahoe Parks Foundation in 2024 to support this project. In 2025, American Century Championship donated another $10,000 to in further support. These funds have been deposited into the New Rec Center FF&E Account 301-70023 to support this project.

Staff researched multiple vendors that offer customized drop-down batting cages and related baseball equipment and identified Grand Slam Safety had the best quote and an available cooperative purchasing agreement. Staff worked with Grand Slam Safety to include a design for two batting cages to be included in the gym that will drop down from the ceiling. Also included are two Jr. Hack Attack baseball pitching machines, two team feeders with 150 ball capacity, two portolite practice mounds, two turf batting mats, and two wheeled padded L screens. Grand Slam Safety provided staff with a quote for $85,847.32 for the purchase, delivery and installation of the batting cages and other equipment.

Issue and Discussion: Grand Slam Safety holds a cooperative agreement through National Cooperative Purchase Alliance (NCPA) #08-39 Athletic Court and Field Containment Solutions.

NCPA was acquired by OMNIA. This agreement allows public sector entities to utilize their master agreement to procure this FF&E.

Grand Slam Safety will provide the batting cages, delivery and installation and other equipment listed above following the City receiving a Temporary Occupancy Permit in January or February 2026. Upon the City receiving the permit, Grand Slam will install the batting cages and deliver equipment no later than March 31, 2026.

Financial Implications: The total cost of the batting cages, delivery and installation is not to exceed $85,847.32, as outlined in the attached Professional Service Agreement. The project will be funded from the New Rec Center FF&E Account 301-70023. 147
City Council Agenda Report September 9, 2025 Page 2 of 2 Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: This action is consistent with the 2025-2030 Strategic Plan Strategic Priority 7.1 complete the new Recreation and Swim Complex and maintain the current complex in the meantime and 7.7 Continue to improve access for people of all abilities to all public spaces. 148
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Accept Donation from South Tahoe Parks Foundation & Award Batting Cages Contract for New Multigenerational Recreation & Aquatics Center

BACKGROUND
A. On March 25, 2025, City Council approved $1,470,531 towards the procurement of furniture, fixtures and equipment (FF&E) for the new Recreation & Aquatics Center. One of the top requested items for the new Rec Center was to include batting cages.

B. American Century Championship donated $10,000 and the NBC/Tim Wakefield Foundation $10,000 to the South Tahoe Parks Foundation in 2024 to support this project. In 2025, American Century Championship donated another $10,000 to in further support. These funds will be deposited into the New Rec Center FF&E Account 301-70023 to support this project.

C. Transfer-in from General Fund revenue in account 301-70023 will be decreased by $30,000.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorize and direct the Mayor to accept $30,000 in donations from the South Tahoe Parks Foundation into the New Rec Center FF&E Account 301-70023

2. Authorize and direct the Mayor to execute the Professional Services Agreement with Grand Slam Safety in the amount of $85,844.67 for the purchase, delivery and installation of the batting cages and other equipment.

3. Authorizes City Manager to execute the two Donation Acknowledgement letters.

4. Authorizes the Finance Director to amend FY 2024-2025 budget in account 301-70023, New Recreation Center FF&E, as follows:

Revenues: 36300 Transfers In from General Fund – decrease by $30,000 36280 Contributions and Donations – increase by $30,000 Adopted by the City of South Lake Tahoe City Council on September 9, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
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Resolution 2025-XXX September 9, 2025 Page 2 of 2
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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ACITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 9 day of September 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Grand Slam Safety (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for one year. 151

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $85,844.67 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Prevailing Wages Required. Pursuant to the provisions of California Labor Code, Sections 1770 to 1780, inclusive thereof, Consultant, and any subcontractor, of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Consultant must comply with all applicable requirements set forth in Division 2, Part 7, Chapter 1. Attention is specifically directed to the following sections of the California Labor Code: Prevailing Wage Requirements (§§ 1771.5 and 1776); Apprentices (§1777.5); Working Hours (§§1810 to 1815); Workers’ Compensation (§ 1860); and Protection of Workers in Trench Excavations (§§ 6705 and 6707). In accordance with Labor Code section 1771.5, that the Project is subject to monitoring and enforcement by the Department of Industrial Relations pursuant to 8 Cal. Code Reg. §§16450 through 16464, including the obligation to furnish certified payroll records directly to the Division of Labor Standards Enforcement’s Compliance Monitoring Unit (CMU), using the CMU’s electronic certified payroll reporting (eCPR) system.

Pursuant to the provisions of California Labor Code Section 1773.2, Consultant is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Agreement, are on file in the City's office. Consultant agrees that not less than said prevailing rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California 152
Department of Industrial Relations' website at:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Pursuant to the provisions of California Labor Code Section 1813, Consultant or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the Agreement by the respective Consultant or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract and shall report them to the Division of Labor Standards Enforcement.

5. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

7. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date. 153
Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

8. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

9. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, 154
unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

10. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

11. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the 155
performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700.3(a)].

12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

13. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.
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14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

15. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, 157
demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

16. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for their employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
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aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
v. Cyber Liability Coverage. Consultant shall maintain cyber liability insurance with limits not less than one million dollars ($1,000,000) per claim, two million dollars ($2,000,000) aggregate. Coverage shall be sufficiently broad to sufficiently broad to respond to the duties and obligations as is
undertaken by Vendor in this agreement and shall include, but not limited to, claims involving security breach; system failure; data recovery; business interruption; cyber extortion; social engineering; infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. Vendor’s policy shall be primary and shall not seek contribution from the City’s coverage, shall contain a waiver of subrogation in favor of the City, and shall be 159
endorsed to provide that City and its officers, officials, employees, agents, and volunteers are additional
insureds. Any failure to comply with the reporting provisions of the policy by Vendor shall not affect coverage provided to the City. If Vendor maintains broader coverage and/or higher limits than the minimums listed above, City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
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v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
161
South Lake Tahoe, CA 96150
If to Consultant: Dean Lehman, PE
PO Box 35, Croghan, NY 13327

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

21. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona 162
fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.
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27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Tamara Wallace, Mayor Dean Lehman, PE
Date __________________________ Date _____________________________ Business License # ___________________
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APPROVED AS TO FORM:

By____________________________ Date ________________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date ________________________________ Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES
Scope of Work
- Grand Slam Safety VISTA Batting Cage
- Purchase through NCPA #08-39 Athletic Court and Field Containment Solutions cooperative agreement.
- Quantity of One VISTA Form Lift Double Batting Cage - 55’ L x 24’ W x 12’ H dimensions for batting cage
- Integrated internal net provides two 55’ L x 12’ W x 12’ H individual lanes - Motorized, vertical retraction utilizing bottom frame lift system for hands free usage - Bottom frame system also provides higher level of safety, containment, performance and aesthetics compared to industry standard top lift, hands-on-required batting cages - High-speed, high-efficiency, 2HP, 3 phase, 208V motor - #42 sports netting with 1 ¾” squares and sewn rope border - Form lift indicates slope matching - up to a ~2/12 pitch when retracted - Remote control to operate the cage
- Attached to existing building structure per final GSS design - Location of cage - As shown on plans provided by customer - Add On Sporting Equipment
- Two Jr. Hack Attack baseball pitching machines and two team feeders with 150 ball capacity
- Two portolite 2 piece practice mounds
- Two turf batting mats
- Two wheeled, padded L screens
Project Notes:
- Cost includes: Product as listed above, project specific plans by GSS for review prior to fabrication, lift rentals, prevailing wages, freight to site, applicable taxes, mobilization to site, and installation by Grand Slam Safety.
- Also includes cost of Business License per City of South Lake Tahoe requirement. - Cost does not include: Electric work (functioning power to & from motor location and key switch prior to GSS arrival; motor location is reflected on shop plans and key switch will be shipped upon approved plans to allow for installation prior to GSS arrival), 166
receiving/unloading of potential shipments, any bond/permit/similar fees, floor protection, or anything else not clearly listed above.
- Cost assumes: One trip to site for installation, lift access to area, safe working conditions, uninterrupted access to site during install, and pre-installation checklist sign off prior to mobilization.
- Cost also includes an escalation factor accounting for an order within 30 days of this quote and installation no later than the end of Q1 2026.

167

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $85,844.67
Cost Includes: Product as listed in Scope, project specific plans by Grand Slam Safety for review prior to fabrication, lift rentals, prevailing wages, freight to site, applicable taxes, mobilization to site, and installation by Grand Slam Safety.

Payment terms:
 $5,379.88 mobilization upon execution of agreement 9/10/25  $3,383.00 upon approved design review of engineered plans estimated 10/6/25
 $44,481.84 upon equipment delivery estimated 11/23/25  $3,897.00 shipping estimated 1/27/26
 $23,877.82 installation estimated 1/27/26
 Taxes $4,825.13 estimated 1/27/26
TOTAL (not to exceed) $85,844.67

TIMELINE
 Engineered drawings delivered to City September 23, 2025  City approval of drawings estimated by October 6, 2025  Equipment production begins October 13, 2025
 Equipment available for shipping by November 18, 2025  Grand Slam installation pending City receiving Temporary Occupancy Permit January 20, 2025
168
 Completion of project January 27, 2025, pending City receiving Temporary Occupancy Permit
169

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Dean Lehman, PE Grand Slam Safety
By:________________________________________
170
171
9793 Bridge Street / PO Box 35, Croghan, NY 13327
[email protected]
Tel: 315-301-4039 Fax: 315-301-4031
www.grandslamsafety.com
Purchasing Co-Ops Contract Summary
Grand Slam Safety, LLC has a contract with the OMNIA® Partners (OMNIA). It is contract # 08-39, "Athletic Court and Field Containment Solutions", with a contract period of 5/30/23 - 4/30/26.

Grand Slam Safety, LLC has a contract with the The Interlocal Purchasing System (TIPS). It is contract # 23010401, "Trades, Labor and Materials (NON-JOC)", with a contract period of 4/25/23 - 4/24/28.

Grand Slam Safety, LLC has a contract with The Massachusetts Higher Education Consortium (MEHC).

It is contract # MC17-B16, "Athletics: PE, Sports, Weight and Gym”, with a contract period of 2/01/24 - 1/31/29.

These contracts allow public agencies to purchase Grand Slam Safety's sport fencing and containment systems, as well as related equipment without having to put the items out for local bid if they so choose. Additionally, it provides the opportunity for deeper discounts and price breaks resulting in potential savings of thousands of dollars.
172
South Lake Tahoe 7/17/25
Attention: John Stark OMINIA Quote GSS2025243R1
1180 Rufus Allen Blvd VISTA Batting Cages & Equipment
South Lake Tahoe, CA 96150
Scope of Work
- Grand Slam Safety VISTA Batting Cage
- Quantity of One VISTA Form Lift Double Batting Cage
- 55’ L x 24’ W x 12’ H dimensions for batting cage
- Integrated internal net provides two 55’ L x 12’ W x 12’ H individual lanes - Motorized, vertical retraction utilizing bottom frame lift system for hands free usage - Bottom frame system also provides higher level of safety, containment, performance and aesthetics compared to industry standard top lift, hands-on-required batting cages - High-speed, high-efficiency, 2HP, 3 phase, 208V motor - #42 sports netting with 1 ¾” squares and sewn rope border - Form lift indicates slope matching - up to a ~2/12 pitch when retracted - Remote control to operate the cage
- Attached to existing building structure per final GSS design - Location of cage - As shown on plans provided by customer - Add On Sporting Equipment
- Two Jr. Hack Attack baseball pitching machines and two team feeders with 150 ball capacity
- Two portolite 2 piece practice mounds
- Two turf batting mats
- Two wheeled, padded L screens
Pre Tax Total on Products(subject to tax): $52,928.13
Total on Mobilization & Labor(not subject to tax): $23,877.82 Pre Tax Freight(subject to tax): $4,213.59

8.75% Tax on Products and Freight: $4,825.13
Total Cost of Work with Tax: $85,844.67
All pricing reflects Omnia Discount.
2 173
Project Notes:
- Cost includes: Product as listed above, project specific plans by GSS for review prior to fabrication, lift rentals, prevailing wages, freight to site, applicable taxes, mobilization to site, and installation by Grand Slam Safety.
- Also includes cost of Business License per City of South Lake Tahoe requirement. - Cost does not include: Electric work (functioning power to & from motor location and key switch prior to GSS arrival; motor location is reflected on shop plans and key switch will be shipped upon approved plans to allow for installation prior to GSS arrival), receiving/unloading of potential shipments, any bond/permit/similar fees, floor protection, or anything else not clearly listed above.
- Cost assumes: One trip to site for installation, lift access to area, safe working conditions, uninterrupted access to site during install, and pre-installation checklist sign off prior to mobilization.
- Cost also includes an escalation factor accounting for an order within 30 days of this quote and installation no later than the end of Q1 2026. - Lead time: ~2 weeks from down payment & order to submission of plans to client. ~8-10 weeks from GSS receipt of signed plans from client to start of installation. - Payment terms:
● Initial Payment: Line 002 construction Mobilization $5,379.88 * billed upon signed contract 9/10/25 ● Milestone Payments:
○ Line 001 Signed Engineered drawings by customer $3,383.00 * billed upon returned signature 10/6/25
○ Line 003 Batting cage & remote, Line 004 Sports equipment delivered to customer $44,481.84 * billed upon delivery 11/23/25
● Final Payment: Upon successful completion of all deliverables. Line 005 shipping $3,897.00, Line 006 Installation $23,877.82, and Line 007 applicable taxes $4,825.13 for a total of $32,599.95 * billed in total on 1/27/26- pending permits
- Proposal is good through Sept 23, 2025.

This Statement of Work (SOW) outlines the scope of services, deliverables, and payment terms for the project between South Lake Tahoe/ John Stark and Grand Slam Safety LLC.

Scope of Services
The Contractor will provide the following services:
● Mobilization of Grand Slam Safety for South Lake Tahoe project. Ordering of raw materials and setting up Installation needs
● Engineered drawings provided to customer
3 174
● Manufacturing of cage and Sports equipment
● Shipping of finished product for Installation
● Installation of product on site
Deliverables
The Contractor will deliver the following:
● Engineered drawing Sep 23, 2025
● Batting cage and sports equipment Nov 20, 2025 .
● Installation of product *date pending permits Jan 20, 2026 .

Timeline
The project is expected to commence on Sep 9, 2025 and conclude by Feb 1, 2026 . Key milestones include:
4 175
Payment Terms
The total cost for the services rendered under this is $85,844.67 . Payment will be made as follows:
● Initial Payment: Line 002 construction Mobilization $5,379.88 * billed upon signed contract 9/10/25 ● Milestone Payments:
○ Line 001 Signed Engineered drawings by customer $3,383.00 * billed upon returned signature 10/6/25
○ Line 003 Batting cage & remote, Line 004 Sports equipment delivered to customer $44,481.84 * billed upon delivery 11/23/25
● Final Payment: Upon successful completion of all deliverables. Line 005 shipping $3,897.00, Line 006 Installation $23,877.82, and Line 007 applicable taxes $4,825.13 for a total of $32,599.95 * billed in total on 1/27/26- pending permits
Thank you for the opportunity!
Dean Lehman, PE
West Coast Representative
Grand Slam Safety LLC
714-944-7027
[email protected]
5 176
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DONATION ACKNOWLEDGEMENT
September 9, 2025
American Century Championship
& South Tahoe Parks Foundation
Dear American Century Championship & South Tahoe Parks Foundation, The City of South Lake Tahoe would like to thank you for your generous donation in the amount of $20,000 to support the purchase of the batting cages and related baseball equipment for the new Recreation & Aquatics Center. Your support will assist in furthering our strategic goals.

No goods or services, in whole or in part, were exchanged for this contribution. Your contribution is tax deductible to the extent allowed by law.

Please send contribution to: City of South Lake Tahoe, 1901 Lisa Maloff Way, Revenue Division, South Lake Tahoe, CA 96150.

Every donation makes an impact to better our community, and we are so thankful for your support.

Sincerely,
Joseph Irvin
City Manager
253

DONATION ACKNOWLEDGEMENT
September 9, 2025
NBC Sports & Tim Wakefield Foundation/South Tahoe Parks Foundation Dear NBC Sports, Tim Wakefield Foundation & South Tahoe Parks Foundation, The City of South Lake Tahoe would like to thank you for your generous donation in the amount of $10,000 to support the purchase of the pitching machines and related baseball equipment for the new Recreation & Aquatics Center. Your support will assist in furthering our strategic goals.

No goods or services, in whole or in part, were exchanged for this contribution. Your contribution is tax deductible to the extent allowed by law.

Please send contribution to: City of South Lake Tahoe, 1901 Lisa Maloff Way, Revenue Division, South Lake Tahoe, CA 96150.

Every donation makes an impact to better our community, and we are so thankful for your support.

Sincerely,
Joseph Irvin
City Manager
254

DONATION APPROVAL FORM
Name of Donor:______South Tahoe Parks Foundation
Address: P.O. Box 9967, South Lake Tahoe, CA 96158 Phone: None Listed Description of donation: American Century Championship donated $10,000 and the NBC/Tim Wakefield Foundation $10,000 to the South Tahoe Parks Foundation in 2024 to support purchase of the batting cages and baseball equipment for the new Recreation & Aquatics Center. In 2025, American Century Championship donated another $10,000 in further support.

Donor estimate of current value: $30,000
Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost, any other cost required for acceptance/completion: Total cost of batting cages and baseball equipment contract is $85,844.67.

Intended use: Public use of the batting cages for recreation programs at the new Recreation & Aquatics Center.

Conditions of acceptance or donor designation: None.

Remarks: We greatly appreciate these generous donations from NBC Sports/Tim Wakefield Foundation and American Century Championship. We appreciate the ongoing support of the South Tahoe Parks Foundation.

City Department receiving donation: Parks & Recreation
Account Number for Revenue: 301-70023
APPROVED BY:

Name/ Title Signature Date
Up to $5,000 Department
Head
Up to $10,000 Finance
Director
$5,000 to $10,000 City Manager
Over $10,000: Date Approved by City Council: _______________________________ 255
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:11
Agenda Item: Ratification of Organizational Authorized Agent Appointment for Cal OES Listos CERT Grant
Executive Summary: The CalOES Subrecipient Handbook Section 1.055 states the subrecipient (City) must have written authority from the governing body such as the City Council granting authority to the Authorized Agent (Director of Parks and Recreation) to enter into a specific grant subaward, and act as the Authorized Agent as the signature governing body representative. While the Resolution on August 13, 2024, accepted the grant award, and appropriated the funding, and approved Parks and Recreation Department to enter into the Operational Agreement, the specific authority for the Director of Parks and Recreation to act as the Authorized Agent and Signatory needs to be ratified.

Requested Action / Suggested Motions: Pass a Resolution Ratifying the Appointment of the Director of Parks and Recreation as the Organizational Authorized Agent and Signatory of the City of South Lake Tahoe for the current CalOES Listos Grant Award# LC23 01 7994, for all Subaward Agreements, Amendments, and all applicable Grant Submittals.

Responsible Staff Member: John Stark, Director of Parks and Recreation, and Lori Marino, Principal Management Analyst
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - CalOES Signatory Authority.docx
02-Resolution-CalOES Listos CERT Proof of Authority.docx 03-LC23 01 7994 - SUBAWARD (002).pdf
256
Council Agenda Report September 9, 2025 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Ratification of Organizational Authorized Agent Appointment for California Office of Emergency Service (Cal OES) Listos CERT Grant
Location: Citywide
Responsible Staff Member: John Stark, Director of Parks and Recreation and Lori Marino, Principal Management Analyst
Background: The California Governor’s Office of Emergency Services (Cal OES) approved a Grant Subaward application in the amount of $25,000 on May 22, 2024, to support the estimated costs associated with the implementation of the recently formed Tahoe Community Emergency Response Team (CERT) Team. These operating costs provide CERT with the supplies and equipment necessary to develop the Tahoe CERT program and establish a baseline capacity to enhance and expand the program for effective community preparedness during disasters and emergencies. On August 13, 2024, City Council approved the acceptance of the grant award and appropriated $25,000 into account #100 01952 Emergency Preparedness. An Operating Agreement was signed on August 16, 2024, between the City of South Lake Tahoe Parks and Recreation Department and the Tahoe Community Emergency Response Team (Tahoe CERT) to work towards a goal of supporting Tahoe CERT to educate and train volunteers regarding disaster preparedness that may impact the community.

Issue and Discussion: The CalOES Subrecipient Handbook Section 1.055 states the subrecipient (City) must have written authority from the governing body such as the City Council granting authority to the Authorized Agent (Director of Parks and Recreation) to enter into a specific grant subaward, and act as the Authorized Agent as the signature governing body representative. While the Resolution on August 13, 2024, accepted the grant award, and appropriated the funding, and approved Parks and Recreation Department to enter into the Operational Agreement, the specific authority for the Director of Parks and Recreation to act as the Authorized Agent and Signatory is still needed. The attached Resolution Ratifies the action to appoint the Director of Parks and Recreation as Authorized Agent. The operational period for this grant award is June 1, 2024, through December 31, 2025.

Financial Implications: None
Environmental Considerations: Not a project: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: The approval and receipt of this grant supports Strategic Priority Three:

Ensure Public Safety.
257
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Ratifying the Appointment of the Director of Parks and Recreation as the Organizational Authorized Agent for California Office of Emergency Services (Cal OES) Listos CERT Grant

BACKGROUND
A. The City of South Lake Tahoe Parks and Recreation Department and the Tahoe Community Emergency Response Team (Tahoe CERT) entered into an operating agreement on August 16, 2024, to work towards a goal of supporting Tahoe CERT to educate and train volunteers regarding disaster preparedness that may impact the community, and B. On May 22, 2024, the City was awarded a grant through CalOES Listos grant program in the amount of $25,000 to support the costs associated with implementing the Tahoe CERT Team, and
C. On August 13, 2024, City Council approved the acceptance of the grant award and appropriated $25,000 into account #100 01952 Emergency Preparedness, and D. The CalOES Subrecipient Handbook Section 1.055 states that the subrecipient (City) must have written authority from the governing body such as the City Council granting authority to the Authorized Agent (Director of Parks and Recreation) to enter into a specific grant subaward, and act as the Authorized Agent as the signature governing body representative.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:

1. Ratifies the Appointment of The Director of Parks and Recreation as an Authorized Agent and Signatory of the City of South Lake Tahoe for the current CalOES Listos Grant Award# LC23 01 7994, for all Subaward Agreements, Amendments, and all applicable Grant Submittals.

2. Acknowledges that the current Grant Subaward performance period is June 1, 2024, through December 31, 2025.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025 by the following vote:

Yes:

No:

Absent:
258
Resolution 2025-XXX September 9, 2025 Page 2 of 2
Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signatures certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
259
The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of $25,000, subject to enactment of applicable State Budget Act. A copy of your approved Grant Subaward is enclosed for your records.

Dear John Stark:

Subject:

John Stark
Director of Parks and Recreation
South Lake Tahoe, City Of
1180 Rufus Allen Boulevard
South Lake Tahoe, CA 96150-8200
June 17, 2024
Grant Subaward Application Approval
Listos California CERT Support Grant Program
Grant Subaward #: LC23 01 7994
Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201).

This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov.

Please contact your Program Specialist Angela Baeza, at [email protected] with questions.

Sincerely,
Victim Services Grants Processing Unit
cc: Subrecipient’s file
Program Specialist
3650 SCHRIEVER AVENUE, MATHER, CA 95655
www.CalOES.ca.gov

GAVIN NEWSOM NANCY WARD

GOVERNOR DIRECTOR
260

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017-73108 LC23 01 7994 017-73108-00
AB , City of
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By CalOES at 5:16 pm, May 31, 2024

0/
ENY: 2023-24 Chapter: 12 SL: 12700
Item: 0690-101-0001 Pgm: 0380
Fund: General Fund
Program: Listos California CERT Support Grant Program
Match Req.: NONE
Project ID: OES23LISTOS0000
SC: 2023-12700 Amount: $25,000
DocuSign Envelope ID: 948BC4A2-6F1C-4729-9F41-8B78917D4826 6/13/2024 6/14/2024
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F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance S 23LIST 0 0 0 0 0
Total A Personnel Services - Salaries/Employee Benefits 0 0 0 0 0 F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance S 23LIST 25,000 0 25,000 0 25,000
Total B. Operating Expenses 25,000 0 25,000 0 25,000
B. Operating Expenses
F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance S 23LIST 0 0 0 0 0
Total C. Equipment 0 0 0 0 0
C. Equipment
A Personnel Services - Salaries/Employee Benefits
F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance Total
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Budget Summary Report
LC23 Listos California CERT Support Grant Program
South Lake Tahoe, City Of
Listos California CERT Support Grant Program
Subaward#: LC23 01 7994
Subaward Period: 06/01/24 - 12/31/25
Latest Request:
272
Budget Amount Paid/Expended Balance Pending Pending Balance Total Local Match: 0 0 0 0 0
Total Funded: 25,000 0 25,000 0 25,000
Total Project Cost: 25,000 0 25,000 0 25,000
F/S/L (Funding Types): F=Federal, S=State, L=Local Match Paid/Expended=posted in Ledger w/Claim Schedule, Pending=Processsed, but not yet in Claim Schedule 06/17/2024
Budget Summary Report
LC23 Listos California CERT Support Grant Program
South Lake Tahoe, City Of
Listos California CERT Support Grant Program
Subaward#: LC23 01 7994
Subaward Period: 06/01/24 - 12/31/25
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:12
Agenda Item: Use of General Fund to Cover Facility Rental Fees for Boo Bash Event Executive Summary: The Cityâ€™s Parks and Recreation Department (City) and Ever After Productions are partnering together to host the third-annual Boo Bash event on October 25, 2025, from 5:00 to 8:00 pm, at the Recreation Center. Boo Bash is a one-day event where the Recreation Center rooms will be transformed with spooky backdrops and decorations for a family friendly Halloween celebration. Ever After Productions is responsible for setting up different props and decorations as well as providing activities and costumed actors. The Recreation Center will be utilized beginning on October 24 for 12.5 hours for setup, 13.5 hours on October 25 for the event and 5 hours on October 26 for cleanup and breakdown. Ever After Productions charges an entrance fee of $25 for children and $20 for adults to cover the costs of the production and support their business. Without financial support from the City, these admission fees would need to be increased. Staff requests that City Council authorize the use of General Fund to cover the rental fees for the Gym, Aspen, Cedar and Douglas rooms totaling $5,828 to allow Ever After Productions to produce the event for the public at a reasonable cost. These fees are prohibitive for them to be able to host the event without incurring a loss. Ever After Productions will complete the standard facility rental agreement with the Parks & Recreation Department. Without the fee subsidy, admission fees would need to be increased beyond the levels currently proposed.

Requested Action / Suggested Motions: Pass a Resolution authorizing the Use of General Fund to cover facility rental fees for Ever After Productions for the rental of the Gym, Aspen, Cedar and Douglas Rooms to produce the Boo Bash event totaling $5,828.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Boo Bash Facility Rental Fees.docx
02-Resolution - Boo Bash Facility Rental Fees.docx
282
Council Agenda Report- September 9, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Use of General Fund to Cover Facility Rental Fees for Boo Bash Event Location: Recreation & Swim Complex
Responsible Staff Member: John Stark, Parks and Recreation Director (530) 307-9145 Background: The City’s Parks and Recreation Department (City) and Ever After Productions are partnering together to host the third-annual Boo Bash event on October 25, 2025, from 5:00 to 8:00 pm, at the Recreation Center. Boo Bash is a one-day event where the Recreation Center rooms will be transformed with spooky backdrops and decorations for a family friendly Halloween celebration. Ever After Productions is responsible for setting up different props and decorations as well as providing activities and costumed actors. The Recreation Center will be utilized beginning on October 24 for 12.5 hours for setup, 13.5 hours on October 25 for the event and 5 hours on October 26 for cleanup and breakdown. Ever After Productions charges an entrance fee of $25 for children and $20 for adults to cover the costs of the production and support their business. Without financial support from the City, these admission fees would need to be increased.

Staff requests that City Council authorize the use of General Fund to cover the rental fees for the Gym, Aspen, Cedar and Douglas rooms totaling $5,828 to allow Ever After Productions to produce the event for the public at a reasonable cost. These fees are prohibitive for them to be able to host the event without incurring a loss. Ever After Productions will complete the standard facility rental agreement with the Parks & Recreation Department. Without the fee subsidy, admission fees would need to be increased beyond the levels currently proposed.

In 2024, Boo Bash hosted 273 participants and is anticipated to host similar numbers this year enhancing the number of partner events Parks & Recreation offers for the community.

Issue and Discussion:

City Council authorization is required to allow the Parks and Recreation Department to apply General Fund support toward the facility rental costs for Boo Bash 2025. This approach enables the City to support a valued public event without increasing admission fees to the community, while still recognizing and accounting for the cost of using City facilities. totaling $5,828.

Financial Implications: In-kind services include a Recreation Coordinator who will staff the Recreation Center and assist throughout the event setup, execution and cleanup totaling $1,290. Rental fees for the room total $5,828 would be subsidized for Ever After Productions from the General Fund in order for them to provide a low-cost event for the community. Ever After Productions will pay $344 for a City maintenance staff time during cleanup.
283
Council Agenda Report- September 9, 2025 Page 2 of 2
Environmental Considerations: The Boo Bash event is categorically exempt from review under the California Environmental Quality Act (CEQA) because the program will allow for the normal operations of existing facilities for public gatherings for which the facilities were designed (CEQA Guidelines section 15323 – Normal Operations of Facilities for Public Gatherings).

Policy Implications: Strategic Plan Priorities supported by waving the rental fees for Boo Bash include: 4.3 Strive to Develop 51 events per year in coordination with partners. 284
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Authorizing the Use of General Fund to Cover Facility Rental Fees at the Recreation Center for Ever After Productions to Host the Boo Bash in Partnership with Parks & Recreation

BACKGROUND
A. The City’s Parks and Recreation Department (City) and Ever After Productions are partnering together to host the third-annual Boo Bash event on October 25, 2025, from 5:00 to 8:00 pm, at the Recreation Center.

B. Boo Bash is a one-day event where the Recreation Center rooms will be transformed with spooky backdrops and decorations for a family friendly Halloween celebration.

C. Ever After Productions is responsible for setting up different props and decorations as well as providing activities and costumed actors.

D. The Recreation Center will be utilized beginning on October 24 for 12.5 hours for setup, 13.5 hours on October 25 for the event and 5 hours on October 26 for cleanup and breakdown.

Ever After Productions charges an entrance fee of $25 for children and $20 for adults to cover the costs of the production and support their business.

City Council authorization is required to allow the Parks and Recreation department to apply General Fund support toward the rental fees for the Gym, Aspen, Cedar and Douglas rooms totaling $5,828 to allow Ever After Productions to produce the event for the public at a reasonable cost. These fees are prohibitive for them to be able to host the event without incurring a loss. This approach enables the City to support a valued public event without increasing admission fees to the community, while still recognizing and accounting for the cost of using City facilities. Ever After Productions will complete the standard facility rental agreement with the Parks & Recreation Department.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Use of General Fund to cover facility rental fees for Ever After Productions for the rental of the Gym, Aspen, Cedar and Douglas Rooms to produce the Boo Bash event totaling $5,828.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
285
Resolution 2025-XXX September 9, 2025 Page 2 of 2
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
286
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:13
Agenda Item: Reimbursement Agreement with South Tahoe Public Utility District (STPUD) for Bijou 1 Waterline Replacement Repaving
Executive Summary: The 2025 Bijou 1 Waterline Replacement Project consists of waterline installations in the Lower Bijou Neighborhood. This waterline work involves pavement cutting to allow for subsurface excavations within the Cityâ€™s public right of way. South Tahoe Public Utility Districtâ€™s (STPUD) blanket permit mandates that the District is required to comply with the Cityâ€™s Public Improvement and Engineering Standards (PIES). PIES states that the District must repave a full width traffic lane, to a depth of 2â€, where the trenching exceeds 250 linear feet, in addition to repaving a full width traffic lane if 3 transverse road cuts within 250 linear feet of roadway. For this project, the City and District have agreed to limit the repaving work to the trench limits. The District will compensate the City for paving required by PIES. The City prefers receipt of payment from the District in lieu of the District performing the standard PIES required pavement grinding and overlay work as the City incorporates this funding into their annual paving project.

Requested Action / Suggested Motions: Pass a Resolution 1) authorizing and directing the Mayor to execute a Reimbursement Agreement with STPUD for Bijou 1 waterline replacement repaving; 2) accepting $530,000.00 with 25% contingency of $132,500.00 to reimburse the City for the STPUD utility work; and 3) amending the 2026 Road Rehabilitation Project Budget (301-50005-48030).

Responsible Staff Member: Cameron Grant, Engineering Technician Reviewed and Approved By: John Dickinson, Interim Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - STPUD Reimbursement Agreement.docx
02-Resolution - STPUD Reimbursement Agreement.docx
03- STPUD Reimbursement Agreement.pdf
287
Council Agenda Report- September 9, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Reimbursement Agreement with South Tahoe Public Utility District (STPUD) and Appropriating Funds to the 2026 Road Rehabilitation Project Location: Bijou Neighborhood
Responsible Staff Member: Cameron Grant, Engineer Technician Background: The 2025 Bijou 1 Waterline Replacement Project consists of waterline installations in the Lower Bijou Neighborhood. This waterline work involves pavement cutting to allow for subsurface excavations within the City’s public right of way. South Tahoe Public Utility District’s (STPUD) blanket permit mandates that the District is required to comply with the City’s Public Improvement and Engineering Standards (PIES). PIES states that the District must repave a full width traffic lane, to a depth of 2”, where the trenching exceeds 250 linear feet, in addition to repaving a full width traffic lane if 3 transverse road cuts within 250 linear feet of roadway. For this project, the City and District have agreed to limit the repaving work to the trench limits. The District will compensate the City for paving required by PIES. The City prefers receipt of payment from the District in lieu of the District performing the standard PIES required pavement grinding and overlay work as the City incorporates this funding into their annual paving project.

Issue and Discussion: This agreement with STPUD allows the amount that would have been paid to STPUD’s contractor to be transferred into the 2026 Road Rehab project account to provide additional funding for roadway restoration.

Financial Implications: The Reimbursement agreement with STPUD will have the following financial implications:

Item Value
Repavement Area (sf) 106,000
Negotiated Unit Price ($/sf) $5.00
Total Anticipated Repavement Cost
(Negotiated Unity Price x Repavement Area)
$530,000
Maximum Authorized Repavement Cost
(Total Anticipated Repavement Cost + 25%)
$662,500
The STPUD paving reimbursement will be deposited into the 301-50005-33313 Revenue Account to fund the annual Road Rehabilitation Project from 301-50005-48030 Construction line item.

Environmental Considerations: This plan update is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2). 288
Council Agenda Report- September 9, 2025 Page 2 of 2
Policy Implications: This agreement is consistent with the City’s Strategic Plan 2025-2030. It aligns with goal 5.5 of Improve Transportation by increasing the amount of road repair. 289
Resolution 2025-XXX September 9th 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9th, 2025
Reimbursement Agreement with South Tahoe Public Utility District (STPUD) and Appropriating Funds to the 2026 Road Rehabilitation Project

BACKGROUND
A. South Tahoe Public Utility District’s (STPUD) Bijou 1 Waterline Project involves trenching roadways in the Lower Bijou Neighborhood.

B. STPUD will compensate the City for the 2” asphalt overlay by reimbursing for the cost of instead of completing of a 2” asphalt overlay. Trench restoration will be completed by STPUD.

C. The reimbursement agreement between the City of South Lake Tahoe (City) and STPUD provides conditions and terms for completing STPUD replacement PIES complaint work as the City’s 2026 Road Rehabilitation project.

D. Staff recommends approval of STPUD reimbursement contributing to the 2026 Road Rehabilitation Project in the amount of $530,000.00 with a 25% contingency of $132,500.00 for a total amount of $662,500.00.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the reimbursement agreement between the City and STPUD for Bijou 1 waterline replacement repaving, which is attached hereto as Exhibit “A”, and accepts $530,000.00 with a 25% contingency of $132,500.00 to reimburse the City for the road repair associated with the STPUD utility work.

2. Authorizes the Finance Director to amend the Fiscal Year 2025-2026 budget and appropriate funds within the 301-50005 Road Rehabilitation account, as described below.

REVENUE:

Item Value
Repavement Area (sf) 106,000
Negotiated Unit Price ($/sf) $5.00
Total Anticipated Repavement Cost
(Negotiated Unity Price x Repavement Area)
$530,000
Maximum Authorized Repavement Cost
(Total Anticipated Repavement Cost + 25%)
$662,500
290
Resolution 2025-XXX September 9th 2025 Page 2 of 2
301-50005-33313 South Tahoe Public Utility District (-) $662,500 EXPENDITURE:
301-50005-48030 Construction (+) $662,500
Adopted by the City of South Lake Tahoe City Council on September 9th, 2025 by the following vote:

Ayes:

Noes:

Abstain:

Absent:
_____________________________ Date:____________
Tamara Wallace, Mayor
Attest:
____________________________
Susan Blankenship
Assistant City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
291
292
293
294
295
296
297
7 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS
BIJOU 1 WATERLINE REPLACEMENT PROJECT

EXHIBIT A

PROJECT SCHEDULE AND PLANS
Schedule
Mobilization – June 1st, 2025
Demobilization – October 15th, 2025
298
HIGHWAY 50
HIGHWAY 50
US HWY 50

TREEHAVEN DR

SANDY WAY TAKELA DR

PICKETT AVE RUFUS ALLEN BLVD FREMONT AVE

LAKE TAHOE

CAPE HORN RD JUNIPER AVE LONG VALLEY AVE

ISSUED FOR
DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

TITLE SHEET
G1
1 BIJOU 1 WATERLINE REPLACEMENT PROJECT

SOUTH LAKE TAHOE, CALIFORNIA

VICINITY MAP
NTS

ENGINEER
300 E. 2nd St. Suite 1210
Reno, Nevada 89501
(775) 329-4955 Fax (775) 329-5098

SOUTH TAHOE PUBLIC UTILITY DISTRICT

PROJECT
AREA

SHEET INDEX

BOARD OF DIRECTORS

SOUTH TAHOE PUBLIC UTILITY DISTRICT

NICK EXLINE

JOEL HENDERSON

NICK HAVEN

SHANE ROSMOS

KELLY SHEEHAN

DIRECTORS

PAUL HUGHES

GENERAL MANAGER
APPROVED FOR PURPOSES OF GOVERNMENT CODE 830.6

JULIE H RYAN, DISTRICT ENGINEER
P.E. NO CE 59002

SOUTH TAHOE PUBLIC UTILITY DISTRICT
DATE

LOCATION MAP
NTS

PROJECT

LOCATION
03/19/2025
299

ISSUED FOR
DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

GENERAL NOTES
G2
2 300

ISSUED FOR
DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

STAGING AREA PLAN
G3
3 301

ISSUED FOR
DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098
LEGEND
&

ABBREVIATIONS
G4
4 302
F

TR TAKELA DR FREMONT AVE

TREEHAVEN DR

MONO LN

SANDY WAY JUNIPER AVE LONG VALLEY AVE

FIR AVE

PICKETT AVE

ASH AVE

CAPE HORN RD DEER PARK AVE

PICKETT AVE
C1
C2
C3
C4 C5
C6
C7
C8
C9
C10
OAK AVE CRAIG AVE ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

SITE PLAN &

SHEET INDEX MAP
G5 5
303
GV SANDY WAY TAKELA DR ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

SANDY WAY

WATERLINE
PLAN
C1 6 MATCHLINE (SEE SHEET C5)
304
MB

MONO LN FREMONT AVE
MB

MB MB TAKELA DR

MONO LN
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

MONO LN

WATERLINE
PLAN
C2 7 MATCHLINE: "MON" STA 13+50 SEE BELOW MATCHLINE: "MON" STA 13+50 SEE ABOVE MATCHLINE (SEE SHEET C4) MATCHLINE (SEE SHEET C5) 305
MBMB
MB

MB MB MB MB
MB

TREEHAVEN DR FREMONT AVE
MBMB
MB
MB

MB MB MB

MB MBTAKELA DR

TREEHAVEN DR
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

TREEHAVEN DR

WATERLINE
PLAN
C3 8 MATCHLINE: "TRE" STA 14+50 SEE BELOW MATCHLINE: "TRE"STA 14+50 SEE ABOVE MATCHLINE (SEE SHEET C4)
MATCHLINE (SEE SHEET C5)
306

MB MB F GV SANDY WAY
FREMONT AVE TREEHAVEN DR MONO LN ISSUED FOR DATE: 03-18-2025 BID 22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

FREMONT AVE

WATERLINE
PLAN
C4 9 MATCHLINE (SEE SHEET C3)
MATCHLINE (SEE SHEET C2)
307

MB MB MB MB

TAKELA DR TREEHAVEN DR MONO LN GV SANDY WAY

TAKELA DR
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

TAKELA DR

WATERLINE
PLAN
C5
10 MATCHLINE: "TAK" STA 13+50 SEE BELOW MATCHLINE: "TAK" STA 13+50 SEE ABOVE MATCHLINE (SEE SHEET C3)
MATCHLINE (SEE SHEET C2)
MATCHLINE (SEE SHEET C1)
308
MB
MB
MB
MB
MB
MB
MB
TR
TR
TR
TR
TR
TR
TR

JUNIPER AVE

ASH AVE
MB
MB
MB
MB
TR
TR
TR

LONG VALLEY AVE

ASH AVE
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

ASH AVE

WATERLINE
PLAN
C6
11 MATCHLINE: "ASH" STA 13+50 SEE BELOW MATCHLINE: "ASH" STA 13+50 SEE ABOVE MATCHLINE (SEE SHEET C9) MATCHLINE (SEE SHEET C10) 309
MB
MB
MB
MB
MB
MB
MB
TR
TR

TR JUNIPER AVE

PICKETT AVE
MB
MB
MB
MB
MB MB
MB
TR
TR
TR
TR
TR
MB
TR

LONG VALLEY AVE

PICKETT AVE

OAK AVE
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

PICKETT AVE

WATERLINE
PLAN
C7
12 MATCHLINE: "PIC" STA 14+50 SEE ABOVE MATCHLINE: "PIC" STA 14+50 SEE BELOW MATCHLINE (SEE SHEET C9) MATCHLINE (SEE SHEET C10) MATCHLINE (SEE SHEET C10) 310
MB
TR
TR
TR
TR
TR

FIR AVE

JUNIPER AVE
MB
TR
TR
TR
TR TR

TR LONG VALLEY AVE

FIR AVE
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

FIR AVE

WATERLINE
PLAN
C8
13 MATCHLINE: "FIR" STA 13+00 SEE BELOW MATCHLINE: "FIR" STA 13+00 SEE ABOVE MATCHLINE (SEE SHEET C9) MATCHLINE (SEE SHEET C10) 311

MB MB MB MB MB MB MB TR TR TR TR TR TR JUNIPER AVE PICKETT AVE FIR AVE

CAPE HORN RD MB MB MB MB TRTR TR TR TR TR TR TR ASH AVE

JUNIPER AVE

DEER PARK AVE
ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

JUNIPER AVE

WATERLINE
PLAN
C9
14 MATCHLINE: "JUN" STA 15+50 SEE BELOW MATCHLINE: "JUN" STA 15+50 SEE ABOVE MATCHLINE (SEE SHEET C8) MATCHLINE (SEE SHEET C7)
MATCHLINE (SEE SHEET C6)
312

MB MB MB MB MB TR TR TR TR TR TR MB

LONG VALLEY AVE PICKETT AVEFIR AVE

CAPE HORN RD MBMB MB MBMB TR TR TR MB TR TR ASH AVE LONG VALLEY AVE PICKETT AVE DEER PARK AVE ISSUED FOR DATE: 03-18-2025 BID
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

LONG VALLEY AVE

WATERLINE
PLAN
C10
15 MATCHLINE: "LGV" STA 15+50 SEE BELOW MATCHLINE: "LGV" STA 15+00 SEE ABOVE MATCHLINE (SEE SHEET C8) MATCHLINE (SEE SHEET C7)
MATCHLINE (SEE SHEET C7)
MATCHLINE (SEE SHEET C6)
313

FREMONT AVE

JUNIPER AVE CAPE HORN DR TR DEER PARK AVE

LONG VALLEY AVE

CAPE HORN RD

DEER PARK AVE

LONG VALLEY AVE

TAKELA AVE GV

PICKETT AVE OAK AVE
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098
WATER

CONNECTION

DETAILS
C11
16 ISSUED FOR
DATE: 03-18-2025 BID
314
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

DETAILS
D1
17 ISSUED FOR
DATE: 03-18-2025 BID

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WM04

FIRE HYDRANT
6/2/2022 NTS
WM04
NOTES:
1) FIRE HYDRANTS SHALL HAVE TWO 2-1/2" HOSE NOZZLES AND ONE 4" PUMPER NOZZLE AND BE FACTORY PAINTED RED. 2) FIRE LINE TEE ON NEW WATER MAINS AND EXISTING WATER MAINS 6" AND SMALLER SHALL BE DUCTILE IRON WITH 6" FLANGED BRANCH. WRAP DUCTILE IRON TEE WITH POLYWRAP PER AWWA C105. TAPPING SADDLE TO BE USED ON EXISTING WATER MAINS 8" AND LARGER SHALL BE STAINLESS STEEL WITH 6" FLANGED BRANCH. 3) EXPOSED NUTS AND BOLTS ON MJ FITTINGS TO BE PAINTED WITH TWO COATS OF KEPPERS 505, TNEMEC 46-450, AMERON, OR EQUAL. 15 MILS EACH COAT.
4) ALL FLANGES TO BE BURIED, COAT ENTIRE ASSEMBLY WITH PETROLATUM SATURATED FABRIC TAPE WRAP SYSTEM. 5) THE ENTIRE HYDRANT ASSEMBLY FROM THE MAIN TO THE HYDRANT SHALL BE RESTRAINED. 6) COMPLETELY WRAP DRAIN ROCK IN FILTER FABRIC AND SECURE TO HYDRANT RISER WITH TAPE. DRAIN ROCK SHALL COVER HYDRANT WEEP HOLES WITH 6" MINIMUM COVER.
7) TAPPING SADDLES SHALL BE PRESSURE TESTED PRIOR TO SCHEDULING HOT TAP. HOT TAP TO BE PERFORMED BY DISTRICT CREW. SCHEDULE HOT TAP 48 HOURS IN ADVANCE.
8) ON NEW WATER MAINS HYDRANT ASSEMBLY SHALL PASS HYDROSTATIC PRESSURE AND DISINFECTION TESTING ALONG WITH THE NEW PIPELINE. FOR INSTALLATIONS ON EXISTING MAINS WHERE HYDRANT LATERAL IS LESS THAN 20 FEET, PIPING, HYDRANTS AND FITTINGS SHALL BE SWABBED. ALL DISINFECTION SHALL CONFORM TOP AWWA C651. 9) THE EXACT LOCATIONS FOR THE FIRE HYDRANT INSTALLATIONS WILL BE DETERMINED IN THE FIELD. 6" FLG X MJ GATE VALVE

AND SUPPORT BLOCK PER
DETAIL WM03
SEE NOTE #5

MAIN SIZE TEE OR TAPPING
SADDLE, SEE NOTE #2
10 GA. PTW SOLID

COPPER TRACER WIRE

VALVE BOX, COVER AND
RISER PIPE PER WM03

WRAP TRACER

WIRE AROUND

HYDRANT

HYDRANT BURY LINE
NOT TO EXCEED 3"

ABOVE FINAL GRADE

WRAP FILTER FABRIC OVER
DRAIN ROCK, SEE NOTE 6
MIN 5 CUBIC FEET OF
3/4" DRAIN ROCK

HYDRANT WEEP HOLES

TO REMAIN CLEAR OF

CONCRETE AND DIRT
2"8"X16" PRECAST

STRUCTURAL BLOCK
18" MIN
MIN 6 SQ. FT

THRUST BLOCK
PER WM09

BRANCH TEE

TAPPING SADDLE
ROMAC 501 COUPLING

OR APPROVED EQUAL

EXISTING WATER MAIN
8" AND LARGER
2' MIN
EXISTING WATER MAIN 6"

AND SMALLER

TAPPING SLEEVE

WITH TEST PORT,
SEE NOTE 7

MAIN SIZE PVC

OR DIP PIPE

BRANCH TEE
2' MIN

NEW WATER MAIN

HYDRANT LATERAL,
6" PVC OR DIP PIPE

HYDRANT LATERAL,
6" PVC OR DIP PIPE
6" PVC OR DIP

HYDRANT SIGN PROVIDED

BY DISTRICT
48" MIN
6' MIN

FROM EOP
2' MIN FROM CURB
2' FROM ROW
MIN 1 CUBIC FEET OF

CONCRETE

EXISTING WATER
MAIN

CONNECT TO EXISTING HYDRANT

WHERE SPECIFIED IN PLAN

CONNECT TO EXISTING VALVE

WHERE SPECIFIED IN PLAN

NEW HYDRANT
UNLESS

OTHERWISE

SPECIFIED IN PLAN

WARNING TAPE

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WM01

WATER MAIN TRENCH

WITHIN PAVED AREAS
3/3/2023 NTS
WM01
315
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

DETAILS
D2
18 ISSUED FOR
DATE: 03-18-2025 BID
1) ALL JOINTS SHALL BE RESTRAINED.
2) IF COMPACTION UNDER EXISTING UTILITY CAN NOT BE ACCOMPLISHED, USE TWO (2) SACK SAND SLURRY TO FILL THE VOID UNDER THE UTILITY.

SOUT H T A HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

SS04

SEWER LATERAL REPLACEMENT

AT PIPE TRENCH
11/7/2023 NTS
SS04

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WS01
11/7/2023 NTS

WATER SERVICE
WS01

DOUBLE SERVICE

SOUT H T A HOE

PUBL IC UT I L ITY DISTR IC

STANDARD DETAIL T
DATE: SCALE:

WM13

TRANSITION COUPLER
10/16/2023 NTS
WM13
316
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

DETAILS
D3
19 ISSUED FOR
DATE: 03-18-2025 BID
317
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

DETAILS
D4
20 ISSUED FOR
DATE: 03-18-2025 BID

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WS02
11/7/2023 NTS

INSTALLATIONS

BASE METER
WS02

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WS02A
11/712023 NTS

WITHIN TRAFFIC AREA
WATER METER 3/4" AND 1"
WS02A

SOUT H TA HOE

PUBL IC UT I L ITY DISTRIC

STANDARD DETAIL T
DATE: SCALE:

WS03
11/7/2023 NTS

METER INSTALLATIONS

TRAFFIC RATED
WS03
318
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

BMP DETAILS
D5
21 ISSUED FOR
DATE: 03-18-2025 BID
319
22 BIJOU 1 WATERLINE

REPLACEMENT

PROJECT
300 E 2nd St., Suite 1210
Reno, Nevada 89501
(775) 329-4955 * Fax (775) 329-5098

TRAFFIC

CONTROL
PLAN
T1
22 320
8 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS
BIJOU 1 WATERLINE REPLACEMENT PROJECT

EXHIBIT B

COSTS FOR REPAVEMENT WORK
Item Value
Repavement Area (sf)* 106,000
Negotiated Unit Price ($/sf) $5.00
Total Anticipated Repavement Cost ($)*
(Negotiated Unity Price x Repavement Area) $530,000
Maximum Authorized Repavement Cost ($)
(Total Anticipated Repavement Cost + 25%)
$662,500
*Estimated value only. Actual Repavement Cost to be determined after construction, based on actual installed quantity of mainline trench in paved areas. 321
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:14
Agenda Item: Ordinance Amending South Lake Tahoe City Code to Lower Speed Limits on Sections of Sierra Boulevard (Second Reading)
Executive Summary: On November 19, 2024, the City Council adopted an ordinance to lower speed limits on sections of Pioneer Trail, Ski Run Blvd, and Lake Tahoe Blvd. The Council also requested an Engineering and Traffic Survey (E&TS) to be conducted for Sierra Boulevard. The City entered into a contract with JLB Traffic Engineering, Inc. to conduct the E&TS. JBL has utilized the Caltrans Traffic Operations Policy Directive (No. 09-04), effective July 1, 2009, which clearly defined these changes and incorporated new requirements into the California Traffic Control Manual. Section 2B.13 of the 2014 Edition of the California Traffic Control Manual now requires as a standard that a speed limit shall be established at the nearest 5 mph increment of the 85th percentile speed, except that the posted speed may be reduced by 5 mph from the nearest five mph increment of the 85th percentile speed in compliance with CVC Sections 627 and 22358.5. For cases in which the nearest 5 mph increment of the 85th percentile speed would require rounding up, the speed limit may be rounded down to the nearest 5 mph increment below the 85th percentile speed if no further reduction is used. Staff recommends lowering the speed limit on Sierra Boulevard from 35 mph to 30 mph.

Requested Action / Suggested Motions: Pass an Ordinance Amending South Lake Tahoe City Code Chapter 4.25 (Motor Vehicles and Traffic), Article IV (Operation of Vehicles), Sections 4.25.160 and

4.25.170 to Modify the Speed Restrictions on Sierra Boulevard.

Responsible Staff Member: John Dickinson, Interim Director of Public Works and Doug Sentell, Administrative Lieutenant
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report Second Reading Speed
02-Ordinance-Speed Limit Reduction Sierra Blvd..docx
03- Attachment 03-R20250724 Sierra Boulevard ETS-Signed.pdf 322
Council Agenda Report September 9, 2025 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Amendment to Speed Restrictions Ordinance Second Reading Location: Sierra Blvd
Responsible Staff Member: John Dickinson, Interim Director of Public Works and Doug Sentell, Administrative Lieutenant
Background: Speed limits establish a reasonable and safe operating speed for a specific section of roadway. Per California Vehicle Code (CVC) Section 22349, the maximum speed limit on a multilane highway and two-lane undivided roadway is 65 mph and 55 mph, respectively.

Cities conduct Engineering and Traffic surveys (E&TS) to post speed limits that are lower than these speed limits. Engineering and traffic surveys are also referred to as speed zones. California law requires cities to conduct a speed survey every 10 years for a speed limit to be enforceable, even if no changes have been made to the roadway.

Engineering and Traffic Survey (E&TS):

An E&TS establishes speed limits by considering the following:
 Prevailing speeds (or 85th percentile speeds).
 Collision History
 Highway, traffic, and roadside conditions not readily apparent to the driver.  Other factors that may be considered while developing E&TS are business or residential density and pedestrian and bicyclist safety.

The most widely accepted method of determining the posted speed limit is to set it at the “85th percentile speed,” at or below which 85 percent of the traffic is moving. The 85th percentile speed is the single most influential indicator of what is safe and reasonable, and it is used to determine the speed limit by rounding to the nearest five mph increment and posting the speed limit at that speed. Suppose sufficient conditions are not readily apparent to the driver, as determined by a registered engineer. In that case, the posted speed limit can be lowered by five (5) mph, and such a decision must be documented in the E&TS. With a valid E&TS, the Police Department can use the radar or lidar to enforce the speed limits within the ten-year validity period.

The procedures used to formulate recommendations meet the requirements of the California Vehicle Code (CVC) Section 235, Section 515, Section 627, Sections 22349 through 22358 under Division 11, Chapter 7 “Speed Laws,” Section 40802 and others referenced herein, and the 2014 Edition of the CA MUTCD. The CA MUTCD is an amended version of the Federal Highway 323
Council Agenda Report September 9, 2025 Page 2 of 4
Administration MUTCD for use in California. Summarized below are applicable portions from the CVC related to the preparation of an engineering and traffic survey for speed limit California Vehicle Code (CVC) Summary
 CVC Section 235 – Business District: An area in which at least 50 percent of the properties are used for business for a minimum distance of 600 feet on one side or 300 feet on both sides of a highway.
 CVC Section 515 – Residence District: An area outside of the Business District along a highway with a minimum of 13 separate dwelling units on one side or 16 on both sides within a quarter mile.
 CVC Section 627 – Engineering and Traffic Survey: A survey of highway and traffic conditions following methods determined by the California Department of Transportation (Caltrans) for use by State and local authorities, which shall include consideration of prevailing speeds as determined by traffic engineering measurements, accident records, and highway, traffic, and roadside conditions not readily apparent to the driver. Local authorities may also consider residential density as defined in Section 515 and safety of bicyclists and pedestrians, with increased consideration for vulnerable groups.  CVC Section 22349 – Maximum Speed Limits: Provides that no person shall drive a vehicle upon a highway at a speed greater than 65 mph. An exception to this, as stated in CVC Section 22356, is that Caltrans or the appropriate local agency may increase the speed.

These increases can only be made after consultation with the California Highway Patrol (CHP) and based on an engineering and traffic survey.
 CVC Section 22350 – Basic Speed Law: Provides that no person shall drive a vehicle upon a highway at a speed greater than is reasonable or prudent, having due regard for weather, visibility, the traffic on, and the surface and width of, the highway, and in no event at a speed that endangers the safety of persons or property. Reasonable is defined in Webster’s New World Dictionary as “just, of sound judgment, and not excessive.” Prudent is defined as “exercising sound judgment in practical matters, cautious and discreet in conduct, not rash and managing carefully.
 AB 43 Legislation – Assemblymember Laura Friedman of District 43 brought forward the AB 43 Legislation related to traffic safety. The Governor approved this bill on October 08, 2021. This bill authorizes the local authorities to consider the safety of vulnerable pedestrian groups and designate safety corridors. Under AB 43, the local authority can after completing an engineering and traffic survey and finds that the speed limit is still more than is reasonable or safe, the local authority may, by ordinance, determine and declare a prima facie speed limit that has been reduced an additional five miles per hour for either of the following reasons:
(1) The portion of the highway has been designated as a safety corridor. A local authority shall not deem more than one-fifth of their streets as safety corridors. (2) The portion of the highway adjacent to any land or facility that generates high concentrations of bicyclists or pedestrians, especially those from vulnerable groups such as children, seniors, persons with disabilities, and the unhoused. 324
Council Agenda Report September 9, 2025 Page 3 of 4
Issue and Discussion: The existing E&TS has expired, and a current E&TS is required to enforce the speed limits. Furthermore, with the AB 43 Legislation, the City can consider lower speed limits within its guidelines.

The City entered into a contract with JLB Traffic Engineering, Inc. to conduct the E&TS. JLB has completed the preparation of the Engineering and Traffic Survey Report for the segment of Sierra Boulevard between Lake Tahoe Boulevard and Barbara Avenue in the City of South Lake Tahoe.

The Engineering and Traffic Survey was prepared pursuant to the latest editions of the California Manual on Uniform Traffic Control Devices (CA MUTCD) and the California Vehicle Code (CVC). JLB’s main objective for this assignment is to prepare an Engineering and Traffic Survey and recommend the appropriate speed limit consistent with the laws and practices of the State of California.

This report, along with its appendices, provides the data and findings utilized to complete the Engineering and Traffic Survey (See Attachment 04). The current standard as described in the CA MUTCD is to consider the speed limit at the nearest five miles per hour (MPH) increment of the critical speed. However, a reduction of five mph is allowable to meet the needs of the community if justification is provided in accordance with the CVC through an engineering and traffic survey.

Significant factors in determining reasonable and safe speed limits that are most appropriate to facilitate the orderly movement of traffic include: prevailing speeds, collision rates, unexpected roadway conditions and adjacent land uses, including residential and commercial densities.

JBL has utilized the Caltrans Traffic Operations Policy Directive (No. 09-04), effective July 1, 2009, which clearly defined these changes and incorporated new requirements into the California Traffic Control Manual. Section 2B.13 of the 2014 Edition of the California Traffic Control Manual now requires as a standard that a speed limit shall be established at the nearest five mph increment of the 85th percentile speed, except that the posted speed may be reduced by five mph from the nearest five mph increment of the 85th percentile speed in compliance with CVC Sections 627 and 22358.5. For cases in which the nearest five mph increment of the 85th percentile speed would require rounding up, the speed limit may be rounded down to the nearest five mph increment below the 85th percentile speed if no further reduction is used.

Section 2B.13 further states that justification for reducing speed limits can be based on residential density, pedestrian/bicyclist safety, and other factors not readily apparent to drivers but essential to meet the traffic safety needs of the community. The following factors may be considered to adjust and determine the final speed limits:
 Road characteristics, shoulder condition, grade, alignment, and sight distance  Ten mph pace speed (a 10-mile range in speeds in which the highest number of data is recorded)
 Roadside development and environment
 Parking practices and bicycle/pedestrian activity
 Reported collision experience for at least 2 months.

Based on the above procedures, the following are the recommendations for new speed limits.

Table 1 summarizes the results of the E&TS and recommendations. 325
Council Agenda Report September 9, 2025 Page 4 of 4
Table I: Sierra Boulevard
Limits Posted Speed
Limit (MPH)
85th Percentile
Speed (MPH)
Recommended
Speed (MPH)
Method and
Response
Take Tahoe
Blvd
Barbara
Avenue
35 36 30 CA MUTCD Method 1,
this corridor has high
pedestrian and
bicyclist activity and
contains a connection
to trails through a
park and to Lake
Tahoe Community
College
Attachments 02 and 03 are the proposed Ordinance and the completed E&TS.

The first reading took place on August 12th 2025, with the second reading needing to come back on September 9th 2025.

Staff Recommendation:

Pass a Motion to adopt an Ordinance Amending South Lake Tahoe City Code Chapter 4.25 (Motor Vehicles and Traffic), Article IV (Operation of Vehicles), Sections 4.25.160 and

4.25.170 to Modify the Speed Restrictions on Sierra Boulevard Financial Implications: Existing signs must be removed and replaced to implement the proposed speed limit changes. This conversion will cost about $2,000 and can be covered with the current approved operating budget.

Environmental Considerations: The actions proposed in this item are exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 (Existing Facilities).

Policy Implications: This project advances the City Council's Strategic Priorities and Goals related to traffic safety and neighborhood preservation. 326
Ordinance 2025-XXX September 9, 2025 Page 1 of 3
Ordinance 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
An Ordinance Amending South Lake Tahoe City Code Chapter 4.25 (Motor Vehicles and Traffic), Article IV (Operation of Vehicles), Sections 4.25.160 and 4.25.170 to Modify the Speed Restrictions on Sierra Boulevard

FINDINGS
A. Speed limits establish a reasonable and safe operating speed for a specific section of roadway. Per California Vehicle Code section 22349, the maximum speed limit on a multilane highway and two-lane undivided roadway is 65 mph and 55 mph, respectively.

Cities conduct Engineering and Traffic surveys (E&TS) to post speed limits that are lower than these speed limits.

B. Engineering and traffic surveys are also referred to as speed zones. California law requires cities to conduct a speed survey every 10 years for a speed limit to be enforceable, even if no changes have been made to the roadway.

C. The City signed a contract with JLB Traffic Engineering, Inc. (JBL) to conduct the E&TS for Sierra Blvd.

D. Caltrans Traffic Operations Policy Directive (No. 09-04), effective July 1, 2009, clearly defined requirements in the California Traffic Control Manual. Section 2B.13 of the 2014 Edition of the California Traffic Control Manual now requires as a standard that a speed limit shall be established at the nearest five mph increment of the 85th percentile speed, except that the posted speed may be reduced by five mph from the nearest five mph increment of the 85th percentile speed in compliance with CVC Sections 627 and 22358.5.

For cases where the nearest five mph increment of the 85th percentile speed would require rounding up, the speed limit may be rounded down to the nearest five mph increment below the 85th percentile speed if no further reduction is used.

E. Based on the E&TS and recommendations of the Public Works Director/City Traffic Engineer, the speed limit on Sierra Boulevard from Lake Tahoe Boulevard to Barbara Avenue is recommended to be lowered from 35 mph to 30 mph.

Now, therefore, the City Council of the City of South Lake Tahoe does ordain as follows:

SECTION 1. Section 4.25.160 (Speed restrictions on certain streets – 30 mph) of the South Lake Tahoe City Code is hereby amended to read as follows:

There is hereby established a 30-mile-per-hour prima facie speed limit on the following portions of city streets, when signs are placed as required by law:
327
Ordinance 2025-XXX September 9, 2025 Page 2 of 3
A. Keys Boulevard, from Lake Tahoe Boulevard (U.S. Highway 50) to Venice Drive.

B. Pioneer Trail, from Keller Road to Ski Run Boulevard.

C. Ski Run Boulevard, from Lake Tahoe Boulevard (U.S. Highway 50) to Pioneer Trail.

D. Lake Tahoe Boulevard, from State Route 89 to D Street.

E. Sierra Boulevard, from Lake Tahoe Boulevard (U.S. Highway 50) to Barbara Avenue)
SECTION 2. Section 4.25.170 (Speed restrictions on certain streets – 35 mph) of the South Lake Tahoe City Code is hereby amended to read as follows:

There is hereby established a 35-mile-per-hour prima facie speed limit on the following portions of city streets when signs are placed as required by law:

A. Lake Tahoe Boulevard, from Lake Tahoe Boulevard (U.S. Highway 50) westward to the city limits.

B. Johnson Boulevard, from the intersection of Treehaven Drive, southward to the intersection of Happy Home Cemetery Road.

C. Pioneer Trail, from Ski Run Boulevard to Al Tahoe Boulevard.

D. Ski Run Boulevard, between Pioneer Trail and Needle Peak Drive.

SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The City Council finds that the adoption of the proposed Ordinance is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(c) (Existing Facilities) because the Ordinance addresses speed limits on existing roadways.

SECTION 5. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 6. This Ordinance shall become effective thirty days after the date of its adoption.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamra Wallace, Mayor
328
Ordinance 2025-XXX September 9, 2025 Page 3 of 3
Attest:
________________________
Susan Blankenship, City Clerk
First Reading: 8/12/2025
Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
329
Engineering and Traffic Survey Report
July 24, 2025
City of South Lake Tahoe
Prepared for:

City of South Lake Tahoe – Public Works Department
1740 D Street
South Lake Tahoe, CA 96150
Project No. 060-002
Traffic Engineering, Transportation Planning, & Parking Solutions 516 W. Shaw Ave., Ste. 103
Fresno, CA 93704
Phone: (559) 570-8991
www.JLBtraffic.com
330
Traffic Engineering, Transportation Planning, & Parking Solutions Z:\01 Projects\060 South Lake Tahoe\060-002 Sierra Ave E&TS\Report\R20250724 Sierra Boulevard E&TS.docx Traffic Engineering, Transportation Planning, & Parking Solutions 516 W. Shaw Ave., Ste. 103
Fresno, CA 93704
Phone: (559) 570-8991
www.JLBtraffic.com
Engineering and Traffic Survey Report
City of South Lake Tahoe, California
July 24, 2025
This Engineering and Traffic Survey Report has been prepared under the direction of a licensed Traffic Engineer. The licensed Traffic Engineer attests to the technical information contained therein and has judged the qualifications of any technical specialists providing engineering data from which recommendations, conclusions and decisions are based.

Prepared by:
_________________________________
Jose Luis Benavides, PE, TE
President
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516 W. Shaw Ave., Ste. 103
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City of South Lake Tahoe
Engineering and Traffic Survey Report
July 24, 2025
Table of Contents
Introduction and Summary....................................................................................................................1 Introduction ................................................................................................................................................. 1 Existing Conditions....................................................................................................................................... 2 Summary ...................................................................................................................................................... 4 California Vehicle Code (CVC) Summary...................................................................................................... 4 Survey Methodology.............................................................................................................................8 Radar Checks................................................................................................................................................ 8 Analysis of Speed Data ................................................................................................................................. 8 Traffic Counts............................................................................................................................................... 9 Collision Data ............................................................................................................................................... 9 Speed Limit Recommendations................................................................................................................... 9 Recommendations..............................................................................................................................11 Study Participants...............................................................................................................................12 References..........................................................................................................................................13 List of Figures Figure 1: Existing Posted Speed Limit........................................................................................................................ 3 Figure 2: Recommended Speed Limit........................................................................................................................ 7 List of Tables Table I: Sierra Boulevard......................................................................................................................................... 11 List of Appendices Appendix A: Speed Survey
Appendix B: Traffic Count
Appendix C: Collision Reports
Appendix D: Segment Information
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[email protected]
516 W. Shaw Ave., Ste. 103
Fresno, CA 93704 Page | 1
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City of South Lake Tahoe
Engineering and Traffic Survey Report
July 24, 2025
Introduction and Summary
JLB Traffic Engineering, Inc. (JLB) has completed the preparation of the Engineering and Traffic Survey Report for the segment of Sierra Boulevard between Lake Tahoe Boulevard and Barbara Avenue in the City of South Lake Tahoe. The Engineering and Traffic Survey was prepared pursuant to the latest editions of the California Manual on Uniform Traffic Control Devices (CA MUTCD) and the California Vehicle Code (CVC). JLB’s main objective for this assignment is to prepare an Engineering and Traffic Survey and recommend the appropriate speed limit consistent with the laws and practices of the State of California.

This report, along with its appendices, provides the data and findings utilized to complete the Engineering and Traffic Survey.

Introduction
This report presents the results of the Engineering and Traffic Survey for the segment of Sierra Boulevard between Lake Tahoe Boulevard and Barbara Avenue conducted by JLB for the City of South Lake Tahoe. The roadway segment included in the Engineering and Traffic Survey was selected through coordination with the City’s Police Department and Public Works Department. The survey includes a summary of the radar speed survey, daily traffic count, traffic collisions and an analysis of roadway conditions for the segment of Sierra Boulevard between Lake Tahoe Boulevard and Barabara Avenue in the City of South Lake Tahoe in the County of El Dorado.

The purpose of this survey is to recommend the speed limits appropriate for enforcement and to provide any recommended speed limit changes in accordance with current State of California regulations and guidelines. The CVC Section 40802 requires that an engineering and traffic survey for speed limits should be conducted once every five, seven or fourteen years by governing municipalities in order to use radar or any other electronic device as a means of speed limit enforcement. Streets defined as “local street or road” as described in the amended subdivision (b)(1) of Section 40802 Speed Trap of the CVC, effective January 1, 2022, are exempted.

Speed limits are established primarily for the purpose of protecting the public from the unreasonable behavior of reckless, unreliable or dangerous drivers. Speed limits are generally established at or near the 85th percentile speed. The 85th percentile speed, also referred to as the critical speed, is defined as the speed which 85 percent of traffic is moving at or below in free flow conditions. Speed limits established on this basis conform to the consensus of those who drive on the roadways as to what speed is reasonable and safe under normal driving conditions.

The current standard as described in the CA MUTCD is to consider the speed limit at the nearest five miles per hour (MPH) increment of the critical speed. However, a reduction of five mph is allowable to meet the needs of the community if justification is provided in accordance with the CVC through an engineering and traffic survey. Significant factors in determining reasonable and safe speed limits that are most appropriate to facilitate the orderly movement of traffic include: prevailing speeds, collision rates, unexpected roadway conditions and adjacent land uses, including residential and commercial densities. A more detailed discussion of current State regulations and guidelines is provided in the Speed Limit Recommendations section of this Report. Applicable CVC Code sections are summarized in the California Vehicle Code Summary section.
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City of South Lake Tahoe
Engineering and Traffic Survey Report
July 24, 2025
Existing Conditions
JLB conducted a drive through in both directions for the study segment and took notes on the roadway conditions, circulation, signage and posted speed limits. Figure 1 displays the existing study segment and its posted speed limit. It is recommended that all signs on this study segment are verified to be to the standards specified in the CA MUTCD. The bottom of all regulatory speed limit signs should be verified to be a minimum of five (5) feet above the edge of travel way. 334
LEGEND
N
PHONE:(559) 570-8991, EMAIL: [email protected], www.JLBtraffic.com 516 W. Shaw Ave., Ste. 103, Fresno, CA 93704
060-002 - 07/17/25 - DCC
City of South Lake Tahoe E&TS
Existing Posted Speed Limit
Figure 1
Ala Wai Blvd
Tahoe Keys Blvd
Lake Tahoe Blvd
AI Tahoe Blvd
Lakeview Ave
Johnson Blvd
Pioneer Trail
Ski Run Blvd
Venice Dr
D St Viking Rd
City Limits
Tamarack Ave
= City Limits
Not To Scale
N
Sierra Blvd
= 35 MPH
Washington Ave
LEGEND
335
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City of South Lake Tahoe
Engineering and Traffic Survey Report
July 24, 2025
Summary
Based on current State regulations and guidelines, it is recommended that the City of South Lake Tahoe adopt the recommended speed limit for Sierra Boulevard as noted in Table I. Copies of speed survey data are included in Appendix A, the traffic counts are included in Appendix B, Collision Reports for the study segment are included in Appendix C and Table I displays the data as well as the speed limit recommendations for the study segment. Figure 2 illustrates the recommended speed limit for Sierra Boulevard.

The procedures used to formulate recommendations in this report meet the requirements of the California Vehicle Code (CVC) Section 235, Section 515, Section 627, Sections 22349 through 22358 under Division 11, Chapter 7 “Speed Laws”, Section 40802 and others referenced herein, and the 2014 Edition of the CA MUTCD. The CA MUTCD is an amended version of the Federal Highway Administration MUTCD for use in California. Summarized below are applicable portions from the CVC related to the preparation of an engineering and traffic survey for speed limits.

California Vehicle Code (CVC) Summary
CVC Section 235 – Business District: An area in which at least 50 percent of the properties are used for business for a minimum distance of 600 feet on one side or 300 feet on both sides of a highway.

CVC Section 515 – Residence District: An area outside of the Business District along a highway that has a minimum of 13 separate dwelling units on one side, or 16 on both sides within a distance of a quarter mile.

CVC Section 627 – Engineering and Traffic Survey: A survey of highway and traffic conditions in accordance with methods determined by the California Department of Transportation (Caltrans) for use by State and local authorities, which shall include consideration of prevailing speeds as determined by traffic engineering measurements, accident records, and highway, traffic, and roadside conditions not readily apparent to the driver. Local authorities may also consider residential density as defined in Section 515 and safety of bicyclists and pedestrians, with increased consideration for vulnerable groups.

CVC Section 22349 – Maximum Speed Limits: Provides that no person shall drive a vehicle upon a highway at a speed greater than 65 mph. An exception to this, as stated in CVC Section 22356, is that Caltrans or the appropriate local agency may increase the speed and these increases can only be made after consultation with the California Highway Patrol (CHP) and on the basis of an engineering and traffic survey.

CVC Section 22350 – Basic Speed Law: Provides that no person shall drive a vehicle upon a highway at a speed greater than is reasonable or prudent having due regard for weather, visibility, the traffic on, and the surface and width of, the highway, and in no event at a speed that endangers the safety of persons or property. Reasonable is defined in Webster’s New World Dictionary as “just, of sound judgment, and not excessive.” Prudent is defined as “exercising sound judgment in practical matters, cautious and discreet in conduct, not rash and managing carefully.”
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Engineering and Traffic Survey Report
July 24, 2025
CVC Section 22351 – Speed Law Violations: States that the speed of any vehicle upon a highway not in excess of the limits specified in Section 22352 of the CVC or established as authorized in the CVC is lawful unless clearly proved to be in violation of the Basic Speed Law. This same section also states that the speed of any vehicle upon a highway in excess of the prima facie speed limits in Section 22352 of the CVC or established as authorized in the CVC is unlawful unless the defendant establishes by competent evidence that the speed in excess of said limits did not constitute a violation of the Basic Speed Law at the time, place and under the conditions then existing.

CVC Section 22352 – Prima Facie Speed Limits: Establishes prima facie speed limits for Local Roads and Streets. The literal definition of the phrase “prima facie” is “first appearance”. It is also defined at “first view” and “before investigation”. Prima facie evidence is evidence sufficient to establish fact, or to raise presumption of fact, unless rebutted. Prima facie speed limits are those that are defined in CVC Section 22352. These speed limits shall be applicable unless changed as authorized in the CVC and, if so changed, only when signs have been erected giving notice thereof.

A speed limit of 15 mph applies at railroad crossings, at uncontrolled highway intersections with obstructed view, and on alleys. A speed limit of 25 mph applies on any highway other than State highways in any business or residence district, unless a different limit is established by procedures described in the CVC. The 25 mph limit also applies in school zones and on a roadway segment which passes adjacent to a senior center or facility primarily used by senior citizens which are posted with “SCHOOL” or “SENIOR” warning signs.

CVC Sections 22357 (Increase of Local Speed Limits to 65 mph) and 22358 (Decrease of Local Speed Limits): Authorizes local authorities to establish prima facie speed limits on streets and roads under their jurisdiction, on the basis of an engineering and traffic survey.

CVC Sections 22358.3 (Decrease on Narrow Streets) and 22358.4 (Decrease of Local Limits Near Schools or Senior Centers): Authorizes local agencies to reduce prima facie speed limits to 20 or 15 mph on narrow streets (with roadway width less than 25 feet), school zones, or senior centers on the basis of engineering and traffic surveys.

CVC Section 22358.5 – Downward Speed Zoning: Physical conditions such as width, curvature, grade, and surface conditions, or any other condition readily apparent to a driver, in the absence of other factors, would not require special downward speed zoning, as the basic rule of section 22350 is sufficient regulation as to such conditions.

CVC Section 22358.6 – 85th Percentile: The CA MUTCD has been updated to require the local authority to round speed limits to the nearest five miles per hour of the 85th percentile of the free-flowing traffic.

In cases in which the speed limit needs to be rounded down to the nearest five miles per hour increment of the 85th-percentile speed, the Department of Transportation or a local authority may lower the speed limit by five miles per hour from the nearest five mile per hour increment of the 85th-percentile speed, in compliance with Sections 627 and 22358.5 and the CA MUTCD, if the reasons for the lower speed limit are documented in an engineering and traffic survey.
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July 24, 2025
In cases in which the speed limit needs to be rounded up to the nearest five miles per hour increment of the 85th-percentile speed, the Department of Transportation or a local authority may decide to instead round down the speed limit to the lower five miles per hour increment. If the speed limit is rounded down pursuant to this subdivision, the speed limit shall not be reduced any further.

Furthermore, a local authority may additionally lower the speed limit as provided in Section 22358.7.

However, the total reduction of the speed limit pursuant to subdivisions (a) to (d) of CVC 22358.6, inclusive, shall not exceed 12.4 miles per hour from the 85th percentile speed.

CVC Section 22358.7(a) – Downward Speed Zoning: Authorizes a local authority to determine a prima facie speed limit that has been reduced an additional five miles per hour, after completing an engineering and traffic survey, based on the following reasons. The portion of highway has been designated a safety corridor which shall not be classified for more than one-fifth of all streets or the portion of highway is adjacent to a land use that generates a high concentration of bicyclists or pedestrians, especially those from groups such as children, seniors, persons with disabilities, and the unhoused.

CVC Section 22358.7(b)(d) – Safety Corridor: A “safety corridor” shall be defined by the Department of Transportation in the next revision of the CA MUTCD. In making this determination, the department shall consider highways that have the highest number of serious injuries and fatalities based on collision data that may be derived from, but not limited to, the Statewide Integrated Traffic Records System. When Section 22358.7(a) is used to lower a speed 10 miles per hour from the 85th percentile, a local authority shall issue only warning citations for violations of exceeding the speed limit by 10 miles per hour or less for the first 30 days that a lower speed limit is in effect as authorized by this section.

CVC Section 40802 (a)(2) – Prima Facie Speed Limits: Provides that prima facie speed limits established under CVC Sections 22352(b)(1), 22354, 22357, 22358, and 22358.3 may not be enforced by radar unless the speed limit has been justified by an engineering and traffic survey within the last five years, seven or fourteen years if a registered engineer evaluates the section of the highway and determines that no significant changes in roadway or traffic conditions have occurred, including, but not limited to, changes in adjoining property or land use, roadway width, or traffic volume. This CVC section does not apply to a local street, road or school zone. A local street or road is defined by the latest functional usage and federal-aid system maps, or a street or road that primarily provides access to abutting residential property and meets the following criteria: (1) roadway is not more than 40 feet in width; (2) roadway is not more than one-half mile of uninterrupted length; and (3) roadway is not more than one travel lane in each direction. 338
N
PHONE:(559) 570-8991, EMAIL: [email protected], www.JLBtraffic.com 516 W. Shaw Ave., Ste. 103, Fresno, CA 93704
060-002 - 07/17/25 - DCC/AD
City of South Lake Tahoe E&TS
Recommended Speed Limit
Figure 2
Ala Wai Blvd
Tahoe Keys Blvd
Lake Tahoe Blvd
AI Tahoe Blvd
Lakeview Ave
Johnson Blvd
Pioneer Trail
Ski Run Blvd
Venice Dr
D St Viking Rd
City Limits
Washington Ave
Tamarack Ave
= City Limits
Not To Scale
N
Sierra Blvd
= 30 MPH
LEGEND
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Survey Methodology
Radar Checks
The traffic speed surveys for the study segments were conducted in June 2025 with a calibrated radar gun on days with fair weather, dry pavement and clear visibility. An effort was made to ensure that the presence of radar survey equipment did not affect the speed of the traffic being surveyed. Locations were selected where the prevailing speeds were representative of the entire street segment. The CA MUTCD provides guidance for the completion of an Engineering and Traffic Survey. Under the Guidance section of the MUTCD it is recommended that a minimum sample of 50 observations be used, but for purposes of this study a minimum of 100 observations were used or a maximum period of two hours if 100 observations are not achieved. The results of the radar speed survey data are shown in Appendix A.

Analysis of Speed Data
The radar speed survey data were compiled and analyzed to determine the 50th percentile speed, 85th percentile speed, 10 mph pace speed, the number and percent of vehicles observed within the 10 mph pace speed, and the range of speed observed for each surveyed location. A description of these terms is provided below:
50th Percentile Speed (Median Speed): The speed above and below which 50 percent of the sample speeds were observed. This value indicates the speed that a driver may choose to drive without the influence of any speed limits, speed signs, or enforcement. 85th Percentile Speed (Critical Speed): The speed at or below which 85 percent of the sample speeds were observed. The 85th percentile speed of a spot speed survey is the primary indicator of the appropriate speed limit for a section of the roadway. 10 mph Pace Speed: The 10 mph increment (range) of speeds containing the greatest number of vehicles. In almost all cases, the 85th percentile speed and the recommended speed lie within the range, frequently in the middle to upper range of the interval. The percent of vehicles that fall within the pace speed is an indicator of the bunching of vehicular speeds. The number of observed vehicles within the 10 mph pace is often between 60 and 80 percent of the entire sample.

The speed limit for Sierra Boulevard was recommended after determining the 85th percentile speed, pace speed and considering other significant factors like existing land use, roadway design characteristics and collision rates (based on collision records for a two-year period) for the study segment.
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Traffic Counts
The average daily traffic (ADT) count was conducted at Sierra Boulevard by National Data & Surveying Services (NDS). This count was used to determine the collision rate for this segment of Sierra Boulevard, which in turn were used as a factor in determining the appropriate speed limit. The traffic count is included in Appendix B.

Collision Data
Collisions reported at study roadway segments were obtained from the City of South Lake Tahoe Police Department for a period of two (2) years from January 2023 through December 2024 as this was the most recent data available at the time of the preparation of this study. Collision rates are a significant factor in determining the appropriate speed limits. The number of collisions was then used to determine the collision rate to compare that with the Statewide Average Collision Rate of similar roadways. The collision data can be found in Appendix C. A table that includes the Collision Rate and the Statewide Average Collision Rate can be found in Appendix D.

Speed Limit Recommendations
Establishment of speed limits can be controversial and requires a rational, defensible and consistent evaluation process. Speed limits are typically set near the 85th percentile speed which establishes an upper limit of what is considered reasonable and prudent. With all of the statistics inherent to the engineering and traffic speed survey process, there is a great deal of engineering judgment required. Speed limits should be reasonable and realistic regardless of the results of the field studies. Reasonable speed limits are those which responsible motorists would drive without enforcement and/or signage and depend on the voluntary compliance of the greater majority of motorists. Speed limits cannot be set arbitrarily low as this would create violators of the majority of drivers and would not command the respect of the public.

In 2004, in order to better conform to the intent of the federal standards as established in the Federal Highway Administration’s Manual on Uniform Traffic Control Devices, and also to address some of the widespread disregard of the 5 mph special downward speed zoning provision, the California Traffic Control Manual replaced the Traffic Manual, and the speed zoning section of the Traffic Manual was changed to require rounding the 85th percentile to the nearest 5 mph increment rather than the lower 5 mph increment. This specific guideline revision resulted in raising certain street speed limits and had become a challenge to state and local jurisdictions.

In 2007, the California Traffic Control Devices Committee (CTCDC) ruled to approve a language change in the California Traffic Control Manual to clarify how local speed limits should be set. The CTCDC was prompted to make this change due to major variations in the interpretation and application of the California Traffic Control Manual Section 2B.13 “Speed Limit Sign (R2-1)” and to better distinguish the differences between “within” 5 mph of the 85th percentile speed and “round to the nearest” 5 mph of the 85th percentile speed for setting local speed limits. The changes included:
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Method1: For cases in which the nearest 5 mph increment of the 85th-percentile speed would require a rounding down, the posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85th-percentile speed, in compliance with the California Vehicle Code.

Method 2: For cases in which the nearest 5 mph increment of the 85th-percentile speed would require a rounding up, then the speed limit may be rounded down to the nearest 5 mph increment below the 85th percentile speed, if no further reduction is used.

Caltrans ultimately issued a Traffic Operations Policy Directive (No. 09-04), effective July 1, 2009, which clearly defined these changes and incorporated new requirements into the California Traffic Control Manual. Section 2B.13 of the 2014 Edition of the California Traffic Control Manual now requires as a standard that a speed limit shall be established at the nearest 5 mph increment of the 85th percentile speed, except that the posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85th percentile speed in compliance with CVC Sections 627 and 22358.5.

Section 2B.13 further states that justification for reducing speed limits can be based on residential density, pedestrian/bicyclist safety and other factors not readily apparent to drivers, but essential to meet the traffic safety needs of the community. The following factors may be considered to adjust and determine the final speed limits:

Road characteristics, shoulder condition, grade, alignment, and sight distance 10 mph pace speed (a 10 mph range in speeds in which the highest number of data is recorded) Roadside development and environment
Parking practices and bicycle/pedestrian activity
Reported collision experience for at least a 12-month period Table I summarizes existing speed limit, critical speed, recommended speed limit, rounding method and reason used to justify speed limit reduction if any were used for the segment. Based on the above guidelines, it is recommended that the recommended speed limit as noted in Table I be adopted by the City of South Lake Tahoe. Before any changes to the current posted speed limit are made, the City of South Lake Tahoe shall pass a resolution or ordinance as appropriate which defines the appropriate speed limit for the street segment identified in Table I. A table that summarizes the segment, speed, and collision data for the study segment can be found in Appendix D.
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Table I: Sierra Boulevard
Limits Posted Speed
Limit (MPH)
85th Percentile
Speed (MPH)
Recommended
Speed (MPH) Method and Reason
Lake Tahoe
Boulevard
Barbara
Avenue 35 36 30
CA MUTCD Method 1, this corridor
has high pedestrian and bicyclist
activity and contains a connection
to trails through a park and to Lake
Tahoe Community College.

Recommendations
Based on the results of the Engineering and Traffic Survey, it is recommended that the City of South Lake Tahoe consider adopting the Engineering and Traffic Survey for Sierra Boulevard. Before speed limit signs are updated, it would be necessary for the City of South Lake Tahoe to pass the appropriate ordinance or resolution needed to post a speed limit sign. Upon approval of this E&TS, the appropriate regulatory speed limit signage will need to be installed pursuant to the CA MUTCD. Enforcement of the speed limit can commence after the regulatory speed limit signage has been in place for a minimum of 30 days. 343
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Study Participants
JLB Traffic Engineering, Inc. Personnel:

Jose Luis Benavides, PE, TE Project Manager
Matthew Arndt, EIT Project Engineer – Traffic Operations Christian Sanchez, EIT Project Engineer –Design
Adrian Benavides Engineer II
Derian Cervantes Engineer I
Diana Cortez Engineering Aide
Arjun Dhillon Engineering Aide
Persons Consulted:

Anush Nejad, PE City of South Lake Tahoe Public Works Development Andra Burnam City of South Lake Tahoe Public Works Development Doug Sentell City of South Lake Tahoe Police Department Justin Brock City of South Lake Tahoe Police Department 344
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References
Caltrans. 2023. "California Manual on Uniform Traffic Control Devices". Sacramento: State of California.

Department of Motor Vehicles. Online Edition. “California Vehicle Code”. State of California.

City of South Lake Tahoe. 2011. “General Plan Update Final Environmental Impact Report”. South Lake Tahoe: County of El Dorado.
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Appendix A: Speed Survey
346
Spot Speed Study
Prepared by: National Data & Surveying Services
Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 35 MPH Weather: Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 16
17 18
19 20
21 3
22 1
23 24 5
25 7
26 16
27 12
28 22
29 26
30 29
31 41
32 45
33 47
34 53
35 47
36 21
37 14
38 15
39 6
40 5
41 4
42 43 1
44 1
45 1
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
>=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 422 21 - 45 33 mph 36 mph 28 - 37 345 82% 10% / 44 8% / 33

SPEED PARAMETERS
Sierra Blvd 400' E/O Knox Ave
City of South Lake Tahoe
Eastbound & Westbound Spot Speeds
11:00-13:30
6/3/2025
Project #: 25-070140-001
0 5 10 15 20 25 30 35 40 45 50 55 60
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
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Appendix B: Traffic Count
348
Day: Tuesday City: South Lake Tahoe
Date: Project #: CA25_070139_001
NB SB EB WB Total
0 0 1,988 2,277 4,265

TIME NB SB EB WB TOTAL TIME NB SB EB WB TOTAL NB SB EB WB TOTAL 0:00 7 0 7 12:00 38 44 82 00:00 01:00 11 5 16
0:15 2 3 5 12:15 34 48 82 01:00 02:00 8 3 11
0:30 2 1 3 12:30 32 42 74 02:00 03:00 2 1 3
0:45 0 1 1 12:45 41 42 83 03:00 04:00 4 4 8
1:00 1 0 1 13:00 37 44 81 04:00 05:00 2 11 13
1:15 3 2 5 13:15 21 25 46 05:00 06:00 7 24 31
1:30 1 1 2 13:30 41 39 80 06:00 07:00 42 70 112
1:45 3 0 3 13:45 40 32 72 07:00 08:00 88 157 245
2:00 1 0 1 14:00 33 37 70 08:00 09:00 117 223 340
2:15 0 1 1 14:15 46 35 81 09:00 10:00 106 156 262
2:30 1 0 1 14:30 35 48 83 10:00 11:00 87 155 242
2:45 0 0 0 14:45 37 42 79 11:00 12:00 105 128 233
3:00 0 1 1 15:00 41 39 80 12:00 13:00 145 176 321
3:15 2 1 3 15:15 36 43 79 13:00 14:00 139 140 279
3:30 2 2 4 15:30 26 40 66 14:00 15:00 151 162 313
3:45 0 0 0 15:45 57 39 96 15:00 16:00 160 161 321
4:00 0 1 1 16:00 47 54 101 16:00 17:00 197 186 383
4:15 0 2 2 16:15 51 36 87 17:00 18:00 149 182 331
4:30 1 1 2 16:30 55 47 102 18:00 19:00 159 103 262
4:45 1 7 8 16:45 44 49 93 19:00 20:00 117 87 204
5:00 0 5 5 17:00 51 36 87 20:00 21:00 85 67 152
5:15 1 1 2 17:15 33 61 94 21:00 22:00 59 44 103
5:30 3 4 7 17:30 40 49 89 22:00 23:00 30 24 54
5:45 3 14 17 17:45 25 36 61 23:00 00:00 18 8 26
6:00 5 6 11 18:00 49 26 75
6:15 5 17 22 18:15 39 26 65 NB SB EB WB TOTAL
6:30 13 16 29 18:30 34 21 55 00:00 to 12:00
6:45 19 31 50 18:45 37 30 67 579 937 1516
7:00 9 15 24 19:00 32 28 60 7:30 7:45 7:45
7:15 13 33 46 19:15 34 24 58 120 248 366
7:30 25 39 64 19:30 24 12 36 0.732 0.886 0.824
7:45 41 70 111 19:45 27 23 50
8:00 31 68 99 20:00 19 11 30 12:00 to 00:00
8:15 23 61 84 20:15 15 17 32 1409 1340 2749
8:30 23 49 72 20:30 33 22 55 15:45 16:45 15:45
8:45 40 45 85 20:45 18 17 35 210 195 386
9:00 17 40 57 21:00 15 14 29 0.921 0.799 0.946
9:15 25 40 65 21:15 16 7 23
9:30 31 38 69 21:30 17 14 31 07:00 to 09:00
9:45 33 38 71 21:45 11 9 20 205 380 585
10:00 24 51 75 22:00 13 5 18 7:30 7:45 7:45
10:15 21 36 57 22:15 5 4 9 120 248 366
10:30 24 30 54 22:30 4 7 11 0.732 0.886 0.824
10:45 18 38 56 22:45 8 8 16
11:00 27 39 66 23:00 7 4 11 16:00 to 18:00
11:15 22 38 60 23:15 2 1 3 346 368 714
11:30 27 23 50 23:30 6 0 6 16:15 16:45 16:00
11:45 29 28 57 23:45 3 3 6 201 195 383
TOTALS 0 0 579 937 1516 TOTALS 0 0 1409 1340 2749 0.914 0.799 0.939 SPLIT % 0% 0% 38% 62% 36% SPLIT % 0% 0% 51% 49% 64%
Peak Hour
Peak Volume
Peak Hour Factor
Peak Hour
Peak Volume
Peak Hour Factor
Peak Period
Volume
Volume
Peak Hour
Peak Volume
Peak Hour Factor
Peak Period
Volume
Peak Hour
Peak Volume
Peak Hour Factor
Peak Period
Volume
Prepared by National Data & Surveying Services
VOLUME
Sierra Blvd Bet US 50/Lake Tahoe Blvd & Barbara Ave (38.921592,-119.982122) 6/3/2025

DAILY TOTALS DAILY TOTALS
15-Minutes Interval Hourly Intervals
TIME

STATISTICS
Peak Period
0 50
100
150
200
250
00:0001:0002:0003:0004:0005:0006:0007:0008:0009:0010:0011:0012:0013:0014:0015:0016:0017:0018:0019:0020:0021:0022:0023:00

NB SB EB WB
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Appendix C: Collision Reports
350
Location Distance Direction Collision Type Involved With PCF Party No Party Type Dir of Travel Movement SIERRA BLVD ‐ LAKE TAHOE BLVD 89 Direction: SOUTH Broadside Other Motor Vehicle Auto R/W Violation Party 1 Vehicle EAST Making Left Turn
Party 2 Vechicle NORTH Proceeding Straight
SIERRA BLVD ‐ PALMIRA AVE 0' Direction: Not Stated Broadside Other Motor Vehicle Unsafe Speed Party 1 Driver EAST Entering traffic
Party 2 Driver NORTH Proceeding Straight
SIERRA BLVD ‐ CHRIS AVE 0' Direction: Not Stated Head‐On Other Motor Vehicle Auto R/W Violation Party 1 Driver NORTH Making Left Turn
Party 2 Driver SOUTH Proceeding Straight
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Appendix D: Segment Information
352
Average
Daily
Traffic
(ADT)
Number of
Reported
Collisions (24
Months)
Collision
Rate
Statewide
Average
Collision
Rate
Length
(Miles)
10 MPH
Pace
(MPH)
Number
In Pace
% In
Pace
50%tile
Speed
(MPH)
85%tile
Speed
(MPH)
Recommended
Speed Limit (MPH)
1 Sierra Boulevard EB/WB Lake Tahoe
Boulevard
Barbara
Avenue 2 35 4265 3 1.55 1.68 0.62 28-37 345 82% 33 36 30 Table 1: 2025 Engineering and Traffic Survey
Road
Segment
Number
Street Name Direction Limits
Number
of
Lanes
Posted
Speed Limit
(MPH)
[A]
Determination of the Recommended Speed
353
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:15
Agenda Item: Reimbursement Agreement with Liberty Utilities for Tahoe Keys Blvd.

Executive Summary: In 2025, Liberty Utilities (LU) engaged in a construction project in the City Right of Way (ROW). Location of the project covered Tahoe Keys Blvd, between Capri Dr to Monterey Dr. This will have a significant impact on the city street and will require repaving a section of the street. Paving roads is outside LUâ€™s area of expertise, as well as very costly for them to implement. Therefore, they are interested in an alternative to the Cityâ€™s paving requirements. A solution agreeable to LU and the City is for LU to reimburse the City instead of using their contractor to pave City streets. This payment will accumulate in the Cityâ€™s Paving Fund for the annual Pavement Rehabilitation Project to pave selected streets within the City.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute a Reimbursement Agreement with Liberty Utilities and accepting $85,905.00 into the Street Overlay Program.

The Public Works Department oversees Liberty Utilities construction within the City's public streets rightsof-way and requires them to meet the City’s Public Improvement and Engineering Standards (PIES) for all improvements. Standard Details 60 and 62 from the PIES require that any utility trench over 250 feet in length, or when 4 or more service lateral trenches are dug within a city block, the utility company is required to repave a full traffic lane through the affected area.

Paving roads is outside LU’s area of expertise, as well as very costly for them to implement. Therefore, they are interested in an alternative to the City’s paving requirements. A solution agreeable to LU and the City is for LU to reimburse the City for the cost of repaving instead of using their contractor to pave City streets.

Along with amounts paid under similar reimbursement agreements for utility work in the right-of-way, these funds will accumulate in the City’s Paving Fund for the annual Pavement Rehabilitation Project to pave selected streets within the City.

Issue and Discussion: The Public Works Department proposes an agreement with LU that would permit them to deposit funds into the City’s Paving Fund in exchange for not being required to meet certain paving requirements from Standard Details 60 and 62 of the City’s PIES. The Public Works Department sees the following advantages to approving such an agreement:

1. Economy of Scale – Large-scale paving projects administered by the City will likely result in a greater volume of paving for a more competitive price.

2. Selection of Streets to be Paved - The City will determine which roads are in the greatest need of repaving and develop the annual Pavement Rehabilitation Project accordingly.

3. Selection of Pavement Treatments - The City will decide which pavement treatment is best suited for each roadway (i.e. cape seal, micro-pave, crack seal, or grind and overlay).

4. Quality of Pavement Work - The roads reconstructed as a part of the City’s annual Pavement Rehabilitation Project will likely be of higher quality and last longer due to the materials the City specifies and construction oversite provided by the City. 355
Council Agenda Report
September 9th, 2025 Page 2 of 2
Liberty Utilities is also interested in entering into the proposed agreement for the following reasons:

1. Allows LU to concentrate on power line replacements, rather than paving streets: paving is not their area of expertise.

2. Allows LU to speed up construction while also causing less disturbance in the neighbourhoods they’re working in.

3. Greater efficiency results in cost savings for utility customers.

Financial Implications: This agreement stipulates that LU will pay the City $5 per square foot for the roadway paving they are not required to place. During the 2025 construction season, 17,181 square feet of asphalt were not paved that would have otherwise been required to be paved. The proposed agreement will result in $85,905.00 from LU of in-lieu paving expenses that the City will deposit into the Paving Fund, account 301-50005-36284, to reimburse for the Construction expenses in account 301-50005-48030.

If this agreement is not approved, the Public Works Department will require LU to repave the sections of the road they worked on during 2025 and there will be no financial implications to the City.

Environmental Considerations: Approving this reimbursement agreement is not a project subject to environmental review under California Environmental Quality Act (CEQA) Guidelines section 15378(b)(4) because it is the creation of a government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Policy Implications: This agreement would require the City Council to waive the overlay paving requirements outlined in the City PIES Standard Drawings 60 and 62. This is a one-time waiver for LU that only applies to the 2025 construction season.

A similar agreement is anticipated for each year LU works on a construction project on the City Right of Way (ROW). If similar agreements are approved in future years, the in-lieu payment fee approach will help provide a stream of revenue and help supplement the City Paving Program. 356
Resolution 2025-XXX September 9th, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9th, 2025
Reimbursement Agreement between the City and Liberty Utilities for Keys BLVD

BACKGROUND
A. In the 2025 construction season, Liberty Utilities (LU) engaged in a project in the City Right of Way (ROW). Location of the project covered Tahoe Keys Blvd, a neighbourhood in South Lake Tahoe. This will have a significant impact on the city street and will require repaving a section of the street.

B. As provided in the Franchise Agreement, after making power line repairs, LU is required to repair the section of the road impacted by the power line repairs in accordance with the City’s Public Improvements and Engineering Standards (PIES).

C. The City’s PIES requires full-width traffic lane pavement surface grinding and asphalt concrete overlay, two inches in depth where trenching work extends 250 linear feet or more.

In addition, transverse pavement trenching for four or more road cuts within 250 lineal feet of roadway also requires full-width traffic lane(s) of pavement surface grinding and asphalt concrete overlay, two inches thick.

D. For the purpose of the 2025 Liberty Utility construction project, LU prefers to limit the extent of pavement repair work performed by LU and LU prefers to reimburse the City for the cost of pavement grinding and overlay of City streets required in accordance with the City’s PIES.

E. For the purpose of the 2025 Liberty Utility construction project, the City prefers receipt of payment from LU in-lieu of LU performing the standard PIES required pavement grinding and overlay work.

F. The City has an annual pavement rehabilitation program that may involve grinding or pulverizing the full street width of existing pavement surfaces and paving streets with asphalt concrete pavement.

G. The City routinely enters into public works contracts to maintain City roads and may achieve economies of scale by including more road sections in future contracts.

H. The City and LU desire to enter into this Reimbursement Agreement to achieve efficiency and better service for their respective customers.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:
357
Resolution 2025-XXX September 9th, 2025 Page 2 of 2

1. Authorizes and directs the Mayor to execute the agreement with Liberty Utilities attached hereto as Exhibit A; and

2. Amends the Fiscal Year 2024-2025 Budget’s Street Overlay Program account (301-50005) by appropriating $85,905.00 of paving funds from Liberty Utilities into revenue code 36284 and expense code 48030 for the purpose of funding the Road Rehabilitation Projects.

Adopted by the City of South Lake Tahoe City Council on , by the following vote:

Yes:

No:

Absent:

Abstain:
__________________ Date:_____________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
358
1 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

LIBERTY UTILITIES KEYS BLVD PORJECT

CITY OF SOUTH LAKE TAHOE

AGREEMENT

FOR ROAD REPAIRS
This Agreement is made and entered into as of September 9, 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Liberty Utilities, a Public Utility Company (“LU”).

RECITALS
A. In the 2025 construction season, Liberty Utilities (LU) engaged in a project in the City Right of Way (ROW). Location of the project covered Tahoe Keys Blvd, a neighbourhood in South Lake Tahoe. This will have a significant impact on the city street and will require repaving a section of the street.

B. After making electric line repairs, LU is required to repair the section of the road impacted by the electric line repairs in accordance with the City’s Public Improvements and Engineering Standards (PIES).

C. The City’s PIES requires full-width traffic lane pavement surface grinding and asphalt concrete overlay, two inches in depth where trenching work extends 250 linear feet or more. In addition, transverse pavement trenching in excess of four or more road cuts within 250 lineal feet of roadway also require fullwidth traffic lane(s) of pavement surface grinding and asphalt concrete overlay, two inches in depth.

D. For the purpose of the 2025 Liberty Utility Project, LU prefers to limit the extent of pavement repair work performed by LU and LU prefers to compensate the City in the amount provided in Exhibit A for the cost of pavement grinding and overlay of City streets required in accordance with the City’s PIES. 359
2 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

LIBERTY UTILITIES KEYS BLVD PORJECT
E. For the purpose of the 2025 Liberty Utility Project, the City prefers receipt of payment from LU in lieu of LU performing the standard PIES required pavement grinding and overlay work.

F. The City has an annual pavement rehabilitation program that may involve grinding or pulverizing the full street width of existing pavement surfaces, paving streets with asphalt concrete pavement, or construction of minor storm drains and ancillary roadway improvements.

G. The City routinely enters into public works contracts to maintain City roads and may achieve economies of scale by including more road sections in future contracts.

H. The parties desire to enter into this Reimbursement Agreement to achieve efficiencies and better service for their respective customers.

AGREEMENT

1. LU Obligations.
a. During 2025, LU implemented its electric line repair and replacement project in the City of South Lake Tahoe in accordance the projects plans submitted to the Public Works Department. b. Instead of repaving the City-maintained roads following the 2025 Liberty Utility Project, LU agrees to make permanent trench or pothole repairs and compensate the City $5/Square Foot, as calculated in Exhibit A, to repave the sections of City-maintained roads LU would have repaved under the PIES (“Re-pavement Work”). For the purposes of this Agreement, the permanent trench repairs performed by LU are defined as repairing the pavement the width of the trench (minimum of 4 ft) with 4” minimum compacted AC or match existing AC depth.
c. LU shall pay the City for Re-pavement Work in the amount provided in Exhibit A. LU’s payment shall be made in a lump sum amount within 30 days of receiving a written payment request from the City.

2. City Obligations.
a. All Re-pavement work performed by the City shall be completed under a public works contract for road repair and be awarded 360
3 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

LIBERTY UTILITIES KEYS BLVD PORJECT
through a competitive bid process in accordance with California Public Contract Code, section 22030 et seq. City shall pay prevailing wage for the Re-pavement Work in accordance with California Labor Code section 1770 et seq. City will complete the paving of the Re-pavement Work at the appropriate time, in its sole discretion, based on the City’s annual paving needs and priorities.
b. City shall send to LU a written reimbursement request. c. City shall use the funds received for the Re-pavement Work towards repaving roads within the City of South Lake Tahoe, including minor storm drain and ancillary roadway improvements.

3. Term/Time of Performance. This Agreement shall be effective as of the date written above, and shall terminate six months after the effective date, or sooner if full reimbursement has been made in accordance with the provisions of this Agreement or this Agreement is terminated in accordance with Section 4.

4. Termination. This Agreement may be terminated by City or LU for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, City shall be entitled to reimbursement for Re-pavement Work performed up to the effective date of termination.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

5. Indemnity. LU shall defend, indemnify, and hold the City, its officers, officials, employees, and volunteers harmless against and from any and all claims, suits, losses, damages, and liability for damages of every name, kind, and description, including attorney’s fees and costs incurred, brought for, on or account of, injuries or death to any person, including but not limited to workers, City employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of LU’s performance under this Agreement, except for the sole or active negligence of the City, its officers and employees, or as expressly prescribed by statute.

This duty of LU to indemnify and save City harmless includes the duties to defend set forth in California Civil Code section 2778.

City shall defend, indemnify, and hold LU, its officers, officials, employees, and volunteers harmless against and from any and all claims, suits, losses, damages, and liability for damages of every name, kind, and description, 361
4 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

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including attorney’s fees and costs incurred, brought for, on or account of, injuries or death to any person, including but not limited to workers, LU employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of City’s performance under this Agreement, except for the sole or active negligence of LU, its officers and employees, or as expressly prescribed by statute. This duty of City to indemnify and save LU harmless includesthe duties to defend set forth in California Civil Code section 2778.

6. Insurance Requirements. City and LU attest to having adequate insurance for General Liability and Automobile Liability, and in accordance with California Labor Code section 3700 for Workers’ Compensation and shall provide evidence of insurance if requested to do so by the other party.

7. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: Public Works Director
City of South Lake Tahoe
1740 D Street
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Liberty Utilities: Supervisor/Engineering
Liberty Utilities
P.O. Box 107
Tahoe Vista, CA 96148

8. Assignment. Neither party shall assign this Agreement or any part thereof of any monies due hereunder.

9. No Third Party Beneficiaries. This Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto, and the Parties hereto expressly disclaim any such third-party benefit. 362
5 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

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10.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

11.Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

12.Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

13.Amendments. This Agreement may be modified or amended only by a written document executed by both LU and City and approved as to form by the City Attorney.

14.Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

15.Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and LU. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

16.Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the Parties when at least one copy hereof shall have been signed by both Parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

17.Authority to Enter Agreement. The Parties have all requisite power and authority to conduct their business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
363
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CITY OF SOUTH LAKE TAHOE: Liberty Utilities:

By By
Tamara Wallace, Mayor
APPROVED AS TO FORM:

By
Heather Stroud, City Attorney
ATTEST:

By
Susan Blankenship, City Clerk
Attachments:

Exhibit A – Cost Estimate for Re-pavement Work
364
7 CITY OF SOUTH LAKE TAHOE AGREEMENT FOR ROAD REPAIRS

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EXHIBIT A

COST ESTIMATE FOR REPAVEMENT WORK
Tahoe Keys Project (2025 Season)
Street Length Width Total SF Total Cost
Tahoe Keys Blvd(Capri to Montrey) 747 23 17181 $85,905.00 PROJECT TOTAL 17181 $85,905.00
Total Payment $85,905.00 for the work completed in 2025. 365
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:16
Agenda Item: Sustainable Transportation Planning Grant Agreement with the California Department of Transportation (Caltrans) for the Stateline Complete Streets Project Executive Summary: This item authorizes a resolution with the specific language required by the Sustainable Transportation Planning grant program and designates the Public Works Director to execute the grant agreement documents with Caltrans. Approval will allow the City to receive up to $289,000 in grant funds to develop the Stateline Complete Streets Project.

Requested Action / Suggested Motions: Pass a Resolution authorizing the Public Works Director, or designee, to execute all Restricted Grant Agreements and any amendment thereto with the California Department of Transportation, and authorizing the Finance Director to appropriate funding once executed.

Responsible Staff Member: Emily Dougherty, Associate Transportation Planner Reviewed and Approved By: John Dickinson, Interim Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff-Report-STP.docx
02-Resolution - STP Grant Agreement.docx
03-Res 2025-004 Caltrans Sustainable Transportation Grant.pdf 04-STP Grant Application.pdf
366
Council Agenda Report September 9, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Authorization to Execute and Accept Sustainable Transportation Planning Grant Agreement with the California Department of Transportation (Caltrans) for the Stateline Area Complete Streets Project
Location: Stateline Area: Generally, the area from U.S. Highway 50 north to Lakeshore Boulevard, bounded by Park Avenue to the west and Stateline Avenue to the east Responsible Staff Member:

John Dickinson, Interim Public Works Director (530) 542-6182 Emily Dougherty, Associate Transportation Engineer (530) 542-6070

Background: The Caltrans Sustainable Transportation Planning Grant Program released a call for applications in October 2024, with a grant application deadline of January 22, 2025. The City submitted an application to advance the Stateline Complete Streets Study, and received notice of successful application on July 1, 2025. The Sustainable Transportation Planning Grant Program was created to provide a safe and reliable transportation network that serves all people and respects the environment. California Senate Bill 1 (SB1) is a transportation funding bill that provides funding to maintain and integrate the State’s multi-modal transportation system.

SB 1 grant funding is intended to support the implementation of the Regional Transportation Plan (RTP), Sustainable Communities Strategy (SCS) and ultimately achieve the State’s Greenhouse Gas (GHG) reduction targets. The purpose of the Sustainable Transportation Planning Grant Program is to support eligible planning projects that directly benefit the multi-modal transportation system and also improve public health, social equity, environmental justice, the environment, and provide other important community benefits. The grant is focused on funding Complete Street plans that include community and stakeholder outreach to improve the connectivity of the multimodal transportation network. The grant is not available to be used for environmental review required under the National Environmental Policy Act (NEPA) or the California Environmental Quality Act (CEQA), nor is it intended for the development of detailed engineering plans past the 30% conceptual design stage.

The City is currently under contact with Lumos and Associates for the first phase of the project which includes constraints analysis.

Issue and Discussion:

As a part of the conditions for obtaining the Sustainable Transportation Planning grant, the City Council is required to adopt the attached resolution before September 12, 2025 in order to stay on track with the grant schedule. The attached resolution will authorize City staff to negotiate and execute the required agreements and move on to acceptance of the grant funding and issuance of a request for proposals (RFP) for consultant services to assist with the development of the Stateline Complete Streets Study.
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Council Agenda Report September 9, 2025 Page 2 of 2
Financial Implications: City Council Resolution 2025-004 committed the City to setting aside up to $33,148.00 in grant matching funds for the grant application. The project total in the grant is $289,000, with a required 11.47% match in the amount of $33,148.00, for a total grant amount to accept being $255,852. This grant from Caltrans will provide additional funding to complete feasibility assessment, public meetings, and alternatives development.

Environmental Considerations: The authorization to enter into a grant agreement and complete a planning study and corridor plan is Statutorily Exempt from CEQA under section 15262 (Feasibility and Planning Studies) and Categorically Exempt under section 15305, Class 6 (Information Collection).

Policy Implications: Authorizing City staff to enter a grant agreement will provide funding to complete the necessary community outreach, technical analysis and development of a plan will define improvements to the highways in the City for all types of multi-modal transportation in a manner that is safe and accessible to all. The Project advances the City Council Strategic Priorities and Goals, specifically:
 Improve Transportation: Action Items 5.1 & 5.6 – Improve scooter safety for users and non-users and Prioritize the implementation of Complete Streets. Advancing the Stateline Avenue Complete Streets feasibility analysis to 30% design will help prioritize multimodal transportation through the neighborhood being studied within the Tourist Core Area Plan.
 Recreation and Equitable Access for All: 7.3: Increase connectivity and safety.

Advancing the Stateline Avenue Complete Streets Project will support planning efforts that include the implementation of active transportation and alternative modes of travel connecting this area to nearby existing facilities.

The project will also provide greenhouse gas reduction benefits, providing progress on Action #WB-1 of the 2020 Climate Action Plan: Improve bicycle and pedestrian networks. 368
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Authorization to Execute Agreement with the California Department of Transportation for the Stateline Avenue Complete Streets Project

BACKGROUND
A. The City of South Lake Tahoe is eligible to receive Federal and/or State funding for certain transportation planning-related plans, through the California Department of Transportation.

B. A Restricted Grant Agreement is needed and will be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program.

C. On January 14, 2025, the City Council approved Resolution 2025-004, authorizing the application for the Stateline Avenue Complete Streets project grant application be submitted to the Caltrans Sustainable Transportation Planning Grant program and allocated up to $33,148 in grant match from the City General Fund Undesignated Excess Reserve.

D. The grant acceptance authorization, request to delegate authorization to execute the Restricted Grant Agreement and any amendments thereto; the Director of Public Works.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Public Works Director, or designee, to execute all Restricted Grant Agreements and any amendment thereto with the California Department of Transportation for the Stateline Avenue Complete Streets Project.

2. Amends Fiscal Year 2024/2025 budget and authorizes the Finance Director to allocate up to $255,852 in grant funds to project account 301-50045-33220, transfer $33,148.00 in City grant matching funds (11.47%) to account 301-50045-36300 and make expenditure appropriations up to $289,000 into account 301-50045-48010, once grant is executed.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
369
Resolution 2025-XXX September 9, 2025 Page 2 of 2
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
370
Resolution 2025-004 January 14, 2025 Page 1 of 1
Resolution 2025-004
Adopted by the City of South Lake Tahoe
City Council
January 14, 2025
Authorization to Apply for Caltrans Sustainable Transportation Planning Grant Program for Stateline Complete Streets Project

BACKGROUND
A. The City of South Lake Tahoe is eligible to receive federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation.

B. A Restricted Grant Agreement would be needed to be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program.

C. The grant acceptance authorization, request to delegate authorization to execute the Restricted Grant Agreement and any amendments thereto, and request for budget appropriations, including a match of $ 33,148 will be brought to the City Council upon notification of a grant award.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Public Works Director, or designee, to submit a grant application; and execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation.

2. Commits to the matching funds in the total amount of $33,148, if the grant is awarded.

Adopted by the City of South Lake Tahoe City Council on January 14, 2025, by the following vote:

Yes: Wallace, Bass, Robbins, Jinekns, Roberts
Date:______________
Tamara Wallace, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Susan Blankenship ( Jan 15, 2025 10:51 PST)
Tamara Wallace ( Jan 15, 2025 11:03 PST)
Jan 15, 2025
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Final Audit Report 2025- 01-15
Created: 2025- 01-15
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAXkRtotUTgc4SyQmU2v2JNw7ANo6ImpGL Res 2025-004 Caltrans Sustainable Transportation Grant" Histo ry
Document created by Michelle Davis ([email protected]) 2025- 01- 15 - 6:06:24 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2025- 01- 15 - 6:06:28 PM GMT
Email viewed by Susan Blankenship ( sblankenship@cityofslt. us) 2025- 01- 15 - 6:51:31 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2025- 01-15 - 6:51:44 PM GMT - Time Source: server Document emailed to Tamara Wallace ([email protected]) for signature 2025- 01- 15 - 6:51:46 PM GMT
Email viewed by Tamara Wallace ([email protected])
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Document e-signed by Tamara Wallace ([email protected]) Signature Date: 2025- 01-15 - 7:03:25 PM GMT - Time Source: server Agreement completed.
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373
Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
1 Project Title and Location
Project Title Stateline Avenue Complete Streets Study
Project Location
(City) Stateline Avenue Project Location (County) El Dorado County Funding Information

1. Is the applicant proposing to meet the minimum local match requirement or an over-match? Use the Match Calculator to determine the appropriate match. Match Calculator (Posted on STPG Website) ☒ Minimum Local Match ☐ Over-Match

2. What is the source of Local Match funds being used?
(MPOs – Federal Toll Credits, PL, and FTA 5303 cannot be used to match Sustainable Communities Competitive or Adaptation Planning grants)
☐ Local Transportation Funds ☐ Local Sales Tax ☐ Special Bond Measures ☒ Other, specify: City General Funds
Grant Funds
Requested
Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
$255,852 $33,148 $0 $33,148 11.47% $289,000
Grant Category (select only one)
Climate Adaptation (MPOs, RTPAs, Transit Agencies, Cities, Counties, Tribes, other Public Transportation Planning Entities)

11.47% Local Match requirement (Not Applicable to Native American Tribal Governments) Sustainable Communities (MPOs with sub-applicant, RTPAs, Transit Agencies, Cities, Counties, Tribes, other Public Transportation Planning Entities)
Strategic Partnerships (MPOs & RTPAs only)
Strategic Partnerships Transit (MPOs, RTPAs & Transit
Agencies only)
X
Sustainable Communities Competitive
(11.47% Local Match requirement) **Not applicable to
Native American Tribal Governments**
Strategic Partnerships (FHWA SPR Part I)
(20% Local Match requirement)
Sustainable Communities Competitive Technical
(11.47% Local Match requirement) **Not applicable to
Native American Tribal Governments**
Strategic Partnerships Transit (FTA 5304)
(11.47% Local Match requirement)
Application Submittal Type (more than one may be selected) New Prior Phases Re-Submittal
New
Application
Continuation of a prior project.

If so, list the Grant FY and project
title below.

X Re-submittal from a prior grant cycle.
2 How many times has an application been
submitted for this project, including this one?
PART A. APPLICATION INFORMATION
PART B. PROJECT INFORMATION
FY 2025-26
374
Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
2 Project Description (3-5 Sentences Max.)
Insert Application
Narrative:

1. Project Description
The City of South Lake Tahoe will prepare the Stateline Avenue Complete Streets Study to identify current multimodal mobility challenges and develop a set of proposed improvements to enhance safety, vehicle circulation, and active transportation connectivity along Stateline Avenue that will improve quality of life for residents and regional visitors alike. The Study will engage with key stakeholders throughout the process, assess existing corridor needs and opportunities, conduct robust community engagement through workshops and pop-up events, recommend innovative and context-sensitive multimodal improvements, and provide the foundation for future implementation grant funding. The project has been previously identified within the 2024 Tahoe Regional Planning Agency (TRPA) Active Transportation Plan and the Tahoe Environmental Improvement Plan. The Study will continue to coordinate with these local entities as well as with Caltrans District 3 and El Dorado County to foster collaboration with these existing regional planning efforts for active transportation improvements. The eventual implementation of Complete Streets design concepts identified in the Study will support State, regional, and local goals by prioritizing safety, enhancing mobility efficiency, reducing greenhouse gas emissions, and improving accessibility and comfort for all users of the multimodal transportation system.

Project Type
Choose the Project Type that best represents the focus of the proposed project. See Grant Application Guide for examples. Select a maximum of two project types.
☒ Active Transportation (Bicycle and Pedestrian)
☐ Climate Change (Infrastructure Adaptation, Vulnerability and Resiliency) ☒ Complete Streets (Multimodal specific type)
☐ Corridor (Local Streets or Highways)
☐ Freight/Goods Movement
☐ General Plan-Related (Circulation Element, Land Use Element, Specific Plan) ☐ Multimodal (Motorized and Active Transportation)
☐ Safety (Vision Zero, Safe Routes to Schools)
☐ Technical (Modeling, VMT Mitigation, ZEV Infrastructure, ZEB Transition, etc.) ☐ Transit (Bus, Light Rail, and Commuter Rail Service)
☐ Other, specify:

Under-Resourced Community Definitions
375
Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
3 If applicable to the project, what tools were used to identify the under-resourced communities in the project area? Choose all that apply.
☐ Rural Communities of 50,000 or less and outside of urbanized areas ☐ Native American Tribal Governments
☐ Regionally/Locally Defined Under-Resourced Communities ☒ At/Below 80% Assembly Bill 1550 (Gomez, Statutes of 2016) ☐ At/Above 75% California Department of Education, Free or Reduced Priced Meals Data ☐ At/Above 75% CalEnviroScreen Version 4.0
☐ At/Below 25% California Healthy Places Index
PART B. PROJECT INFORMATION (CONTINUED)
376
Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
4 Primary Applicant Sub-Applicant Sub-Applicant
Organization
(Legal name) City of South Lake Tahoe
Dept./Division Public Works
Street Address 1901 Lisa Maloff Road
City South Lake Tahoe
Zip Code 96150
Phone Number (530) 542-6000
Executive
Director Name Joe Irvin
Title City Manager
Executive
Director E-mail [email protected]
Financial
Manager Name Lori Marino
Title Principal Management
Analyst
Financial
Manager
E-mail
[email protected]
Contact Person
Name Anush Nejad
Title Director of Public Works
Contact Phone
Number 530-542-6031
Contact E-mail [email protected]
*Use additional pages if necessary.

PART C. CONTACT INFORMATON*
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GRANT APPLICATION COVER SHEET
5 City/County Primary/Sub-Applicants for Sustainable Communities Grants Yes No Does the City/County have a compliant Housing Element? If No, explain the current status:

X
Has the City/County submitted Annual Progress Report to the California Department of Housing and Community Development for calendar years 2022 and 2023? X Applicants may leverage other program funds for this planning grant, as long as the activities are eligible.

Yes No N/A
Is the applicant applying for the Governor’s Office of Planning and Research (OPR) Climate Adaptation Planning Grant Program? Applicants should not submit the same project application to both funding programs. However, applicants may propose to leverage funds from one funding program to another. For instance, an applicant with a large project may propose to fund one component with Caltrans funds, and another with OPR funds. Applicants may also propose two entirely different projects to each funding program.

If yes, identify the differences between each proposal, and briefly summarize the leverage opportunity if awarded both Caltrans and OPR funding:

X
Is the applicant applying for any other funding programs to complete this project? If yes, list them here:

X
PART D. COMPLIANT HOUSING ELEMENT
PART E. OTHER FUNDING PROGRAMS
378
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GRANT APPLICATION COVER SHEET
6 Use the following link to determine the appropriate legislative members in the Project area.

Search by address: http://findyourrep.legislature.ca.gov/ State Senator(s) Assembly Member(s)
District Name District Name
4 Marie Alvarado-Gil 1 Heather Hadwick

List all letters of support received for the proposed project. Letters should be addressed to the applicant.

Letters received after the final application filing date will not be considered.

Name/Agency Name/Agency
Lakeside Park Association
Bicycle Advisory Committee
Tahoe Regional Planning Agency

PART F. LEGISLATIVE INFORMATION
PART G. LETTERS OF SUPPORT
379
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SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

Page 1 of 9 ends

Project Information
Organization
(Legal name)
Project Title
Project Area
Boundaries
Project Timeframe
(Start and End
Dates)
Do not alter application format and font size 10
Application Narrative

1. Project Description (10 points) - Do not exceed the space provided VHQWHQFHVPD[LPXP

Briefly summarize project in a clear and concise manner, including why the project is necessary, major deliverables, parties involved, and any connections to relevant local, regional, and/or State planning efforts.

PART H. APPLICATION NARRATIVE FY 202-2
City of South Lake Tahoe
Stateline Avenue Complete Streets Study
Stateline Avenue, between Lakeshore Boulevard and Lake Tahoe Boulevard November 2025 - May 2027
The City of South Lake Tahoe will prepare the Stateline Avenue Complete Streets Study to identify current multimodal mobility challenges and develop a set of proposed improvements to enhance safety, vehicle circulation, and active transportation connectivity along Stateline Avenue that will improve quality of life for residents and regional visitors alike. The Study will engage with key stakeholders throughout the process, assess existing corridor needs and opportunities, conduct robust community engagement through workshops and pop-up events, recommend innovative and context-sensitive multimodal improvements, and provide the foundation for future implementation grant funding. The project has been previously identified within the 2024 Tahoe Regional Planning Agency (TRPA) Active Transportation Plan and the Tahoe Environmental Improvement Plan. The Study will continue to coordinate with these local entities as well as with Caltrans District 3 and El Dorado County to foster collaboration with these existing regional planning efforts for active transportation improvements. The eventual implementation of Complete Streets design concepts identified in the Study will support State, regional, and local goals by prioritizing safety, enhancing mobility efficiency, reducing greenhouse gas emissions, and improving accessibility and comfort for all users of the multimodal transportation system. 381
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SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

Page 2 of 9 ends

2A. Project Justification (15 points) - Do not exceed the space provided x Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies x Describe the ramifications and impact of not funding this project x Clearly define the existing issues surrounding the project (e.g., transportation issues, inadequate transit services, impacts of heavy trucking on local streets, air pollution, etc.) x Competitive applications support the need for the project with empirical data x Describe how this project addresses issues raised
x Define the public benefit
x Explain how the public was involved with identifying issues The City of South Lake Tahoe (City) proposes to prepare the Stateline Avenue Complete Streets Study (Study) to identify existing active transportation challenges and propose solutions to enhance safety, provide multimodal facilities, and improve community members’ ability to walk and bicycle along Stateline Avenue. The proposed study area is Stateline Avenue, between Lakeshore Boulevard and Lake Tahoe Boulevard (US Hwy 50), which is just under a half mile segment of roadway (see Attachment A). The Study will establish the groundwork for improving mobility and safety for all modes of travel for all users, inclusive of age and ability. Walkable and bikeable communities provide residents and visitors with the dual benefits of reduced vehicle use and associated emissions, as well as increased opportunities for a healthy, active lifestyle. The Study will help the City as it works to meet California’s multimodal transportation and sustainability goals by identifying gaps on the existing network and recommending priorities in making active transportation use safer, more comfortable, and more convenient.

South Lake Tahoe sits along the southern edge of Lake Tahoe and extends about five miles west-southwest along US Hwy 50 to the California-Nevada state line, with a reported population of 21,175 residents (2020 US Census) and as many as 200,000 people visiting during the busiest summer weekends.

The City of South Lake Tahoe Tourist Core Area Plan identifies Stateline Avenue as part of the Tourist Core, whose one of many goals is to promote the area as a pedestrian- and transit-oriented, mixed-use activity center and gateway to an outdoor recreational destination. Stateline Avenue is an undivided, two-lane roadway located along the state border and provides a route between the Tourist Core area and Lakeside Beach on Lake Tahoe. There are also several businesses located along Stateline Avenue itself, and the Stateline Transit Center is located a half block away from its eastern terminus. This roadway must serve both locals and visitors and support a variety of user demands.

Stateline Avenue currently only has about 600 feet of paved sidewalks on the eastern end near Lake Tahoe Boulevard and no bicycle facilities. South Lake Tahoe also has a high volume of micromobility devices, such as electric scooters, that are utilized by visiting tourists. Unpaved shoulders are used as informal parking. Under the existing conditions of Stateline Avenue, pedestrians, bicyclists, and micromobility users must travel on the street alongside both parked and moving vehicles. The Transportation Injury Mapping System (TIMS) has reported one accident in the past five years involving a pedestrian, where a lack of facilities created an unsafe pedestrian-vehicle conflict. The City would like to address these issues and improve facilities for active transportation.

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2A. Project Justification (continued)
parcels that predate the incorporation of the City. It is also undergoing traffic circulation and parking analyses to understand both the benefits and disadvantages of possible alternatives that may be included in the proposed Study. The traffic circulation assessment will investigate the feasibility of reducing capacity on Stateline Avenue to potential one-way travel to accommodate Complete Streets facilities within the right-of-way and identify potential impacts to the surrounding Tourist Core area streets.

The Study will create a complete, multimodal street environment that enhances the local and visitor experience and promotes environmental sustainability by recommending improvements needed to successfully balance safety and efficiency in addition to removing barriers to walking and biking. The Study will also include 30% design plans of the final selected alternative. Redesigning Stateline Avenue under a Complete Streets context will close sidewalk gaps, increase separation between vehicle traffic and active transportation users, and connect to existing paths on Park Avenue and Lakeshore Boulevard.

A Complete Streets design will foster economic growth by improving accessibility to local businesses and creating a more inviting and vibrant community atmosphere.

Improving the multimodal network also supports the Tahoe Regional Planning Agency’s (TRPA) goals of attaining environmental thresholds, enhancing connectivity across all modes, increasing safety, supporting quality experience for both residents and visitors, and providing an efficient transportation network. The TRPA has identified Stateline Avenue as a proposed location for a Complete Streets Facility in the 2024 TRPA Active Transportation Plan. It is also identified as a Lake Tahoe Environmental Improvement Plan (EIP) Project for 2025-2030, whose goal is to make the Lake Tahoe region a more resilient landscape that can withstand future attacks on Tahoe’s ecosystem. Public outreach will be key to identifying a solution that will receive broad support from the local community, business owners, and decision-makers.

The Study will be prepared in coordination with the appropriate agencies as necessary to ensure cohesion with local, regional, state, and federal planning. It will be consistent with the ongoing South Lake Tahoe Vision Zero Action Plan, 2020 TRPA RTP, 2024 TRPA ATP, and 2024 TRPA Vision Zero Strategy. It will also be consistent with state planning such as the 2022-23 Caltrans Complete Streets Action Plan and the 2022 Caltrans District 3 ATP. It will engage in multifaceted community outreach with workshops, pop-up events, a survey, and walk audit to understand the daily challenges of traveling along Stateline Avenue. The City will also host a temporary built environment demonstration to raise awareness of the Study and demonstrate the recommended improvements. The outreach process will build community ownership of the recommended solutions, with feedback loops to demonstrate how community input was incorporated into the final alternative recommendations.

Funding this Study will allow the City to bring in a qualified consultant who can assist City staff in engaging with key stakeholders, assessing existing corridor needs and opportunities, conducting robust community engagement, and recommending innovative and context-sensitive multimodal improvements. Following completion and approval of the Study, the document will be used as a foundation for eligibility for future competitive implementation grant applications. Immediate next steps would include advancing the final proposed alternative to preliminary engineering, followed by final design.

The City is excited to continue to focus on its transportation network as started with the launch of the South Lake Tahoe Vision Zero project last year and its upcoming South Lake Tahoe Multimodal Mainstreet Corridor Plan along US Hwy 50 and SR 89. Without funding for the Stateline Avenue Complete Streets Study, there will be a delay in identifying a publicly acceptable Complete Streets design solution to transform Stateline Avenue into a safer, more comfortable, and more accessible multimodal route. 383
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2B. Under5HVRXrFed Communities Justification (5 points) - Do not exceed the space provided x Explain how the project area or portions of the project area are defined as an underUHVRXUFed community, including Native American Tribal Governments and rural communities x Explain how the proposed project addresses the needs of the XQGHUUHVRXUFHG community x Describe how XQGHUUHVRXUFHG communities will benefit from the proposed planning project x Cite data sources, the Grant Application Guide Appendix A tools used to define XQGHU UHVRXUFHGcommunities, and include a comparison to the statewide thresholds that are established in each tool
2C. Under5HVRXUFHG Communities Engagement (5 points) - Do not exceed the space provided x See Grant Application Guide, Appendix A, for community engagement best practices x Describe how the proposed effort would engage XQGHUUHVRXUFHG communities, including Native American Tribal Governments and rural communities. Include specific outreach methods for involving XQGHUUHVRXUFHG communities
x Describe how XQGHUUHVRXUFHG communities will continue to be engaged during the next phases after the proposed planning project is complete, including project implementation.

South Lake Tahoe has a reported population of 21,175 residents as of the 2020 US Census. Review of the data available from the AB 1550’s California Climate Investments Priority Populations 2023 shows that the census tract where Stateline Avenue is located is designated as a Low-Income Community, indicating median household incomes at or below 80 percent of the statewide median income or with median household incomes at or below the threshold designated as low income by the Department of Housing and Community Development’s list of state income limits.

The Study would evaluate and address the multimodal transportation needs of users along Stateline Avenue. Walking, rolling, and bicycling infrastructure improvements are important investments that provide active transportation opportunities for the local under-resourced community members. Active transportation has direct physical health benefits, while also improving mental health and reducing stress.

Providing separated bicycle and pedestrian facilities from vehicles can contribute to a reduction in collisions and make communities safer for all road users. In addition, strategies that reduce driving also decrease greenhouse gas emissions and can contribute to mitigating climate change. The Study will provide Complete Street design elements and improvements to improve safe, accessible, and convenient options for community members to travel to work, school, outdoor recreation, and other destinations.

The Study’s public involvement efforts will include a range of activities such as pop-up events, community workshops, a temporary demonstration, and surveys engaging community members and stakeholders.

These outreach efforts aim to foster community ownership of the proposed solutions, supported by feedback loops that demonstrate how public input influenced the final recommendations. Workshops will introduce the Study’s concepts and objectives. The City will organize pop-up events in community spaces and a walk audit, allowing for direct interaction with the Project team. The City will also host a temporary built environment demonstration to exhibit the recommended improvements. The team will compile summaries of public input and comments to address community concerns effectively. Additionally, a survey will gather insights into community perspectives on the current conditions of Stateline Avenue.

These engagement activities will offer an accessible platform for the under-resourced community to voice their priorities for active transportation projects, such as sidewalk construction, safety improvements, and bicycle facilities. The outreach process will emphasize accessibility to ensure community needs are addressed throughout both the planning and implementation phases of the project. 384
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Grant Specific Objectives (Total 35 points)
Integrate the following Grant Program Considerations (Grant Application Guide, Chapter 1.2) in the responses for 3A-G below, as applicable:
x Caltrans Strategic Plan
x California Transportation Plan (CTP)
x Modal Plans that Support the CTP
x 6WUDWHJLF+LJKZD\6DIHW\3ODQ
x Title VI and Environmental Justice
x Climate Action Plan for Transportation Infrastructure x California Adaptation Strategy
x Master Plan for Aging
3A. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal encourages local and regional multimodal transportation, housing and land use planning that furthers the region’s RTP SCS (where applicable) x Demonstrate how the proposed effort would coordinate transportation, housing, and land use planning components of the project to inform one another (i.e., regular coordination meetings between responsible entities, joint community meetings, letters of commitment from all relevant implementing agencies, etc. x Explain how the proposed effort would contribute to shifts in land use towards more sustainable and equitable communities, such as more affordable housing near transit or more compact regional development patterns (Reference Grant Application Guide, Chapter 2.2, for example project types)
The Study will evaluate the City’s multimodal transportation system along Stateline Avenue and provide priority improvement strategies and projects for implementation to enhance the system. The Study will be comprehensive in scope and will balance the many uses of the transportation system for all types of road users. The Study will evaluate Stateline Avenue with a context-sensitive approach, considering the roadway's residential, commercial, and outdoor recreational land uses in its immediate vicinity and the types of motorists, cyclists, and pedestrians those uses attract. Redesigning the roadway with Complete Streets elements would align with the Tahoe Regional Planning Agency’s 2020 RTP’s environmental goals by reducing GHG and roadway runoff into Lake Tahoe; safety goals by addressing crash locations, eliminating gaps in bike and pedestrian paths, and improving pedestrian crossings; connectivity goals by developing a seamless, efficient, and accessible transportation system across all modes of travel; and economic and quality of life goals by connecting workers to jobs, and visitors and residents to recreation hot spots and town centers.

Land use planning and transportation are closely linked, and the region’s economic vitality and environmental sustainability are supported by better connecting people to their destinations. The Study will support community revitalization projects that encourage walking, bicycling, and easy access to transit stops in town centers, such as the nearby Stateline Transit Center. The TRPA RTP prioritizes compact mixed-use land use in town centers and provides incentives to shift development from environmentally sensitive and remote areas in Tahoe to town centers that will be connected by transit and trails projects.

The South Lake Tahoe Public Works Department will collaborate with the Development Services Department as well as other appropriate departments and decision-makers on cohesive land use planning within the City that will promote sustainable development throughout the City. This land use planning would integrate with the transportation improvements identified within the Study. 385
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3B. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal contributes to the State’s GHG reduction targets and advances transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordinationwith future employment and residential land use, etc.)
3C. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal supports other State goals, including but not limited to:
o State Planning Priorities (Government Code Section 65041.1) o Climate Adaptation Goals (State Adaptation Strategy)
o Goals and Best Practices cited in the 20 RTP Guidelines, Appendices ( and * The Stateline Avenue Complete Streets Study aims to identify and propose improvements that address barriers to non-vehicular travel on Stateline Avenue, creating safer and more comfortable spaces for residents and visitors to walk, bike, or use other forms of micromobility. These enhancements have the potential to encourage active trips, aligning with the goals of the California Transportation Plan 2050, which include reducing greenhouse gas emissions, improving multimodal mobility and access, fostering vibrant and healthy communities, and enhancing environmental health by mitigating negative transportation impacts. By shifting trips to walking, biking, and micromobility, communities can significantly lower the number of vehicle miles traveled, leading to cleaner air and a healthier environment. Based on an evaluation of existing conditions and community feedback, the recommendations will prioritize safety improvements that lower stress for users and expand the City’s sidewalk and bikeway networks. Increased pedestrian and bike connectivity will better integrate residential, employment, commercial, and recreational areas around Lake Tahoe and the Tourist Core area. To support these efforts, the City is committed to pursuing additional grant funding for active transportation projects. The Study will focus on developing a cohesive and accessible multimodal transportation system, enabling community members to reach their destinations while advancing the City’s long-term socioeconomic and environmental objectives.

The Stateline Avenue Complete Streets Study aligns with California's planning priorities by incorporating the objectives outlined in the referenced documents and guidelines. The City is committed to advancing these priorities through a focus on equity by rehabilitating, maintaining, and enhancing existing infrastructure along Stateline Avenue. Providing roadway upgrades such as paving Stateline Avenue shoulders will protect the environmental resources of the region by reducing runoff into Lake Tahoe during storms. The Study will also align with the Safeguarding California goals and address City climate adaptation objectives by identifying strategies that will increase the resiliency and maintenance of the multimodal transportation system to extreme weather due to climate change. By encouraging an increase in active transportation, the City will make progress towards state climate goals by reducing dependence on carbon-based fuels. All proposed policies will be coordinated with actions to reduce greenhouse gas emissions. The Study will also support many of the guidelines stated in the 2024 RTP Guidelines. For Appendix E, the project would promote the health and well-being of the community by providing physical activity opportunities, reducing collisions and making safer environments, reducing air pollution, and improving access to outdoor recreation areas. The Study will be prepared with input from Caltrans, Tahoe Regional Planning Agency, El Dorado County, and additional resources for “Complete Streets” planning practice examples contained within Appendix G such as those provided by Smart Growth America, the National Complete Streets Coalition, and the USDOT. 386
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3D. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal encourages stakeholder involvement x List the stakeholders involved in the planning effort (e.g., first responders, communitybased organizations, local housing and public health departments, transit agencies, and partners including State, federal, local agencies)
x Explain how stakeholders will be involved throughout the project 3E. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal involves active community engagement x Describe the specific public outreach methods/events that will be employed throughout the project
x Explain how public input will inform the project
x Describe how the effort will survey the public at the end of each outreach event to gauge effectiveness of these activities for the planning effort Due to the unique governance structure of the Lake Tahoe region, the Project team will prioritize coordination with the various agencies, municipalities, and stakeholder groups in the area. The Study will serve as a reliable resource, promoting collaboration between the City and neighboring local agencies' departments, including engineering, public works, planning, and community development. It is also important to engage with the local business owners whose properties are located along Stateline Avenue when determining right-of-way constraints for recommended improvements. The Project team will develop a list of relevant stakeholders and approach each of them to gather initial feedback on the Study and ensure cohesion with regional planning efforts of the various agencies. Stakeholders will be involved and provide comments throughout the preparation of the Study, including the initial planning phase, design alternatives, and the draft Study. Stakeholders will be encouraged to attend the planned community workshops and pop-up events to provide input. Potential stakeholders may include: existing City departments, such as the Public Works Department, Parks and Recreation Department, Development Services Department, and Police Department; community members; Caltrans; Tahoe Regional Planning Agency; El Dorado County; local active transportation advocacy groups; and local business/property owners along Stateline Avenue.

Effective transportation safety planning starts with meaningful public input, as it ensures the proposed solutions address the real needs, priorities, and concerns of the community. The Study will be shaped by community involvement, utilizing diverse engagement methods to gather comprehensive feedback. The outreach process will foster community ownership of the proposed solutions, incorporating feedback loops to show how public input influenced the final recommendations. It will engage in multifaceted community outreach with workshops, pop-up events, a survey, and walk audit to understand the daily challenges of traveling along Stateline Avenue. The City emphasizes the importance of meeting residents where they are, hosting events at accessible local settings such as farmers markets or schools, in addition to planned workshops. The City will also host a temporary built environment demonstration to raise awareness of the Study and demonstrate the recommended improvements. These engagements will offer opportunities for community members and stakeholders to share input on pedestrian and bicycling facilities, needed improvements, and safety concerns in the area. Event promotions will be shared online, in local newspapers, and in community spaces to ensure broad awareness. Throughout the process, the Project team will actively gather feedback to inform future events and adapt the outreach strategy to enhance interaction between the community, City staff, and the Project team. 387
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3F. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal assists in achieving the Caltrans Mission and Grant Program Objectives (Grant Application Guide, Chapter 1.2): 6DIHW\Sustainability, Preservation, Accessibility, Innovation, Economy, Health, and Social Equity, as applicable 3G. Grant Specific Objectives (5 points) - Do not exceed the space provided x Explain how the proposal ultimately results in funded and programmed multimodal transportation system improvements
x Discuss next steps for project implementation, including timing for programming improvements that would result from the planning effort The Stateline Avenue Complete Streets Study aims to develop a range of strategies and improvements to create a more connected and comprehensive multimodal transportation system for local residents and regional visitors. By addressing key safety concerns, such as the lack of dedicated pedestrian and bicycle infrastructure separate from vehicle traffic, the study supports Caltrans' safety and public health objectives.

Enhancing infrastructure for walking, biking, and rolling can encourage active travel, reduce vehicle trips, and improve overall quality of life, aligning with the State’s goals for sustainability, preservation, accessibility, safety, and health. The study will also explore potential changes to Stateline Avenue’s circulation to incorporate innovative designs within the existing right-of-way that support sustainable transportation options. Identifying existing deficiencies and proposing targeted improvements will help foster sustainable growth, connecting community members and visitors more effectively to their destinations, supporting Caltrans’ preservation and economic goals. Additionally, the project prioritizes social equity by addressing the transportation needs of under-resourced residents and integrating community values into safety and performance solutions. Public engagement will be a central component of the planning process. By proposing upgrades to bicycle and pedestrian facilities, the study supports broader air quality improvement goals. These enhancements also have economic benefits, fostering a pedestrian- and bike-friendly environment that boosts the surrounding business landscape and enriches the visitor experience.

The Study will advance the City’s transportation goals toward implementation, incorporating public and stakeholder input to develop system improvements that align with both local and regional objectives. It will document proposed improvements and design alternatives addressing vehicle and active transportation challenges along Stateline Avenue, identified through detailed analysis and public engagement. Strategic planning efforts like this Study play a crucial role in unlocking funding opportunities by creating well-documented, data-driven proposals that appeal to competitive grant programs. Upon completion and approval, the Study will serve as a foundational document to enhance the City’s eligibility for competitive local, state, and federal grant applications. By prioritizing active transportation projects, the Study will support future efforts to secure funding for key initiatives. A formalized Complete Streets Study is expected to strengthen the City’s applications for various implementation programs, including the Caltrans Active Transportation Program, Safe Streets and Roads for All (SS4A) program, and the Highway Safety Improvement Program (HSIP). Secured funding can then be utilized to advance the recommended alternative from the Study through preliminary engineering, final design, and ultimately, implementation.

The Study’s findings will also be integrated into future updates of the Tahoe Regional Planning Agency’s Regional Transportation Plan (RTP) and Active Transportation Plan (ATP), the City of South Lake Tahoe Tourist Core Area Plan, and the ongoing Vision Zero Action Plan, ensuring alignment with broader regional and City planning efforts.
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4. Project Management (Total 30 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements (Grant Application Guide, Appendix B), also available on the Caltrans grants website:

KWWSV
GRWFDJRYSURJUDPVWUDQVSRUWDWLRQSODQQLQJGLYLVLRQRIWUDQVSRUWDWLRQSODQQLQJ UHJLRQDODQGFRPPXQLW\SODQQLQJVXVWDLQDEOHWUDQVSRUWDWLRQSODQQLQJJUDQWV 4A. Scope of Work (15 points)
4B. Cost and Schedule (15 points)
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Scope of Work Checklist
The Scope of Work (SOW) is the official description of the work that is to be completed during the contract. Tasks 1-6 outlined in the SOW are for illustrative purposes only.

Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete.

Scope of Work Checklist
() Ensure these items are completed prior to submitting to Caltrans X Use the Fiscal Year 2025-26 template provided
X Include the activities discussed in the grant application X List all tasks using the same title as stated in the Project Cost and Schedule X Include task numbers in accurate and proper sequencing, consistent with the Cost and Schedule
X Exclude sub-task numbers; only include sub-headings
X Exclude tasks for project management and/or staff/consultant coordination; these activities should be spread among relevant tasks
X
Include a thorough Introduction to describe relevant background, related planning efforts, the project and project area demographics, including a description of the under-resourced community involved with the project, if applicable
X Include a thorough and accurate narrative description of each task X
Task 01 is a required task. It must be titled “Project Administration”, it cannot exceed 5% of the grant award amount, and only the grantee and subrecipient(s) can charge against this Task. This Task must only include the following activities and deliverables:
 Caltrans and grantee Project kick-off meeting at the start of the grant  Invoicing and quarterly reporting to Caltrans
 DBE Reporting (federal grants only)
X Include Task 02 for the procurement of a consultant (if needed). This task is for the grantee and sub-applicant(s) only.

X Include detailed public participation and services to diverse communities in the Public Outreach Task (excluding technical projects)
X
Identify public outreach strategies in a manner that provides flexibility and allows for a diverse range of outreach methods (both in-person and virtual), excluding technical projects
X Include a Task(s) for a Draft and Final product. The draft plan must include an opportunity for the public to provide feedback (excluding technical projects).

X Include a summary of next steps your agency will take towards implementing the project in the Final Product
X List achievable project deliverables for each Task
X EXCLUDE environmental, complex design, engineering work, and other ineligible activities outlined in the Grant Application Guide
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SCOPE OF WORK
Project Information
Grant Category Sustainable Communities Competitive
Grant Fiscal Year FY 2025-26
Project Title Stateline Avenue Complete Streets Study
Organization
(Legal name) City of South Lake Tahoe
Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

Introduction
The City of South Lake Tahoe (City) proposes to prepare the Stateline Avenue Complete Streets Study (Study) to identify existing active transportation challenges and propose solutions to enhance safety, provide multimodal facilities, and improve community members’ ability to walk and bicycle along Stateline Avenue. The proposed study area is Stateline Avenue, between Lakeshore Boulevard and Lake Tahoe Boulevard (US Hwy 50), which is just under a half mile segment of roadway. The Study will establish the groundwork for improving mobility and safety for all modes of travel for all users, inclusive of age and ability. Walkable and bikeable communities provide residents and visitors with the dual benefits of reduced vehicle use and associated emissions, as well as increased opportunities for a healthy, active lifestyle. The Study will help the City as it works to meet California’s multimodal transportation and sustainability goals by identifying gaps on the existing network and recommending priorities in making active transportation use safer, more comfortable, and more convenient.

South Lake Tahoe sits along the southern edge of Lake Tahoe and extends about five miles westsouthwest along US Hwy 50 to the California-Nevada state line, with a reported population of 21,175 residents and as many as 200,000 people visiting during the busiest summer weekends. The City of South Lake Tahoe Tourist Core Area Plan identifies Stateline Avenue as part of the Tourist Core, whose one of many goals is to promote the area as a pedestrian- and transit-oriented, mixed-use activity center and gateway to an outdoor recreational destination. Stateline Avenue is an undivided, two-lane roadway located along the state border and provides a route between the Tourist Core area and Lakeside Beach on Lake Tahoe. There are also several businesses located along Stateline Avenue itself, and the Stateline Transit Center is located a half block away from its eastern terminus. This roadway must serve both locals and visitors and support a variety of user demands.

The City has already begun laying the foundation for the proposed Study by initiating a variety of technical studies this year to understand the existing conditions of Stateline Avenue and its 391
surrounding area. The City is currently in the process of conducting right-of-way surveys to identify property lines for parcels that predate the incorporation of the City. It is also undergoing traffic circulation and parking analyses to understand both the benefits and disadvantages of possible alternatives that may be included in the proposed Study. The traffic circulation assessment will investigate the feasibility of reducing capacity on Stateline Avenue to potential one-way travel to accommodate Complete Streets facilities within the right-of-way and identify potential impacts to the surrounding Tourist Core area streets.

The Study will create a complete, multimodal street environment that enhances the local and visitor experience and promotes environmental sustainability by recommending improvements needed to successfully balance safety and efficiency in addition to removing barriers to walking and biking. Redesigning Stateline Avenue under a Complete Streets context will close sidewalk gaps, increase separation between vehicle traffic and active transportation users, and connect to existing paths on Park Avenue and Lakeshore Boulevard. A Complete Streets design will foster economic growth by improving accessibility to local businesses and creating a more inviting and vibrant community atmosphere.

The Study will be prepared in coordination with the appropriate agencies as necessary to ensure cohesion with local, regional, state, and federal planning. It will be consistent with the ongoing South Lake Tahoe Vision Zero Action Plan, 2020 TRPA RTP, 2024 TRPA ATP, and 2024 TRPA Vision Zero Strategy. It will also be consistent with state planning such as the 2022-23 Caltrans Complete Streets Action Plan and the 2022 Caltrans District 3 ATP. It will engage in multifaceted community outreach with workshops, pop-up events, and surveys to understand the daily challenges of traveling along Stateline Avenue. The outreach process will build community ownership of the recommended solutions, with feedback loops to demonstrate how community input was incorporated into the final alternative recommendations.

Funding this Study will allow the City to bring in a qualified consultant who can assist City staff in engaging with key stakeholders throughout the process, assessing existing corridor needs and opportunities, conducting robust community engagement, and recommending innovative and context-sensitive multimodal improvements. Following completion and approval of the Study, the document will be used as a foundation for eligibility for future competitive local/state/federal implementation grant applications. Immediate next steps would include advancing the final proposed alternative to preliminary engineering, followed by final design.

Project Stakeholders
City of South Lake Tahoe. The City of South Lake Tahoe is the proposal applicant. The City will be the grant recipient and will execute the necessary agreements for transferring funds with Caltrans.

The City will conduct a competitive bid process to select a qualified consultant team with multimodal transportation planning and traffic engineering expertise. The City will provide local funds to meet the 11.47 percent local match. Staff will coordinate with project partners and agencies, participate in community workshops, attend meetings, provide data and policy documents, review consultant products, and direct revisions. City staff will prepare quarterly invoices and reports for Caltrans. Staff will also coordinate with partners to help publicize the project and ensure public participation in all aspects of the community planning process.

Caltrans. Caltrans district staff will be an active partner in all aspects of the project. The applicant will include Caltrans district staff when planning both technical advisory and community meetings.

In addition, Caltrans district staff will help to ensure that the approved Scope of Work, Cost and Schedule, and project funding will be maintained throughout the life of the contract.

Tahoe Regional Planning Agency. The Tahoe Regional Planning Agency (TRPA) will provide coordination and input to ensure collaboration with the greater Lake Tahoe community, regional, and state goals. Staff will be invited to participate in advisory group activities and public outreach events.

El Dorado County. Appropriate personnel within El Dorado County will provide coordination and input to ensure collaboration with local and regional goals. Staff will be invited to participate in advisory group activities and public outreach events.
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Consultant. The selected consultant (or team of consultants) will analyze and document existing transportation system conditions, will actively engage in the public outreach process, provide recommendations that incorporate the input from the community and partner agencies, and prepare the study document. Core components of the Study will include:
 A detailed summary of current conditions.
 Collaboration with key stakeholders and extensive community outreach.  An evaluation of required multimodal transportation improvement projects.  Implementation plans outlining short-term and long-term improvements, including cost estimates and potential funding sources.

Overall Project Objectives
 Assess the current roadway conditions along Stateline Avenue to identify and document necessary transportation infrastructure improvements.
 Evaluate barriers that limit community members' ability to walk, bike, or access public transit.
 Collaborate with community members, Caltrans, Tahoe Regional Planning Agency, El Dorado County, and other local agencies to gather public input throughout the planning process.
 Conduct transportation engineering and planning analyses to determine the existing and future needs of the multimodal transportation network.
 Promote a sustainable transportation system by recommending efficient multimodal infrastructure improvements and establishing a feasible implementation timeline.  Develop strategies to reduce Vehicle Miles Traveled (VMT) by encouraging shifts to alternative transportation modes.
 Produce a report to enhance the City of South Lake Tahoe’s eligibility for future grant opportunities.
 Enhance mobility for all multimodal users, ensuring inclusivity across all ages and abilities.

Summary of Project Tasks
[Project Management activities must be identified within the task they are occur and not as standalone tasks.]
Task 01: Project Administration
Conduct Project Kickoff Meeting
The City will conduct an initial meeting with Caltrans district staff to discuss grant procedures and project expectations, including invoicing, quarterly progress reports, and other relevant project information.

Quarterly Reporting
The City will submit quarterly project reports and fiscal reports to Caltrans district staff to provide a summary of project progress and grant/local match expenditures.

Invoicing
The City will submit complete invoice packages to Caltrans district staff (at least quarterly, but no more frequently than monthly).

Task Deliverables
Meeting notes, quarterly invoices, and progress reports Quarterly reports
Invoices and other documentation as required by Caltrans 393
Task 02: Consultant Procurement
Prepare Request for Proposals
The City will prepare a Request for Proposals (RFP) to solicit a consultant team to develop the Stateline Avenue Complete Streets Study. The procurement process will be consistent with the standards and procedures established by Caltrans for these projects. The RFP will be distributed to qualified organizations through the PlanetBids online platform.

Select Consultant
The City will conduct a review of the proposals received and conduct interviews as necessary.

The City will make the final approval of the selected consultant and execute signed contracts.

Conduct Project Kickoff Meeting with Consultant
The City will conduct an initial meeting with the selected consultant to discuss project expectations, including invoicing, expected deliverables, and other relevant project information.

Caltrans district staff will be invited to participate.

Task Deliverables
Copy of the Request for Proposal, PlanetBids posting
Copy of the executed contract between grantee and consultant, copy of all amendments to the consultant contract
Project Kickoff Meeting notes
Task 1: Advisory Group
Assemble Project Management Team
The City will assign a staff member to oversee project operations. Regular project team meetings will be conducted to maintain clear communication and ensure steady progress on all tasks.

Once selected, consultants will join these meetings, and Caltrans district staff will be invited to participate.

Convene Advisory Group and Conduct Meetings
The City will form an advisory group to provide project guidance and will convene at least three times during the project's duration. The group will include City staff, representatives from local and regional agencies, and other stakeholders who reflect community perspectives through relevant committees or advocacy groups. Caltrans district staff will also be invited to participate. The advisory group will identify key stakeholders for engagement, highlight important considerations, and provide relevant background on the community's conditions, history, and needs. Additionally, the group will develop strategies to ensure inclusive community engagement and maximize participation in public events.

Task Deliverables
Meeting notes and progress reports
List of Advisory Group members and meeting agendas
Task 2: Existing Conditions
Document Existing Conditions
The selected consultant will work with the City, appropriate agencies, and the currently undergoing right-of-way surveys and traffic circulation and parking analysis to compile and organize available information on existing conditions for Stateline Avenue. This information may 394
include but is not limited to: local context, prior planning efforts; data on vehicular and other travel modes such as transit, pedestrian, and bike facilities; traffic data; crash data. The consultant will then prepare an existing conditions report for use at meetings and public events.

Identify Opportunities and Constraints
The consultant shall identify opportunities and constraints along Stateline Avenue based on prior analysis of existing conditions, public outreach feedback received from the initial community survey in Task 3, and discussions with Advisory Group members and other stakeholder groups. The identified needs and challenges shall consider future growth, safety with respect to pedestrians, bicyclists, and other micromobility users, transit options, and mobility and accessibility across all ages and abilities.

Task Deliverables
Existing Conditions Report
Opportunities and Constraints Summary
Task 3: Public Outreach
Public Participation Plan
The City, in collaboration with the advisory group and consultant, will develop an outreach plan to inform the community about the project and upcoming events. The consultant will create outreach materials, and the City will distribute them through existing newsletters, mailers, and online platforms to promote events and encourage broad participation and constructive feedback. For all in-person events, the City will coordinate facilities and provide food, adhering to grant guidelines for eligible snack and refreshment expenses.

Conduct Community Survey
The consultant, in collaboration with the City and advisory group, will develop a community survey to gather input on priorities for Stateline Avenue. The survey will focus on multimodal and sustainable transportation needs, including existing travel patterns, origins and destinations, current conditions, recreational and commuter requirements, gaps in facilities, maintenance or infrastructure needs, wayfinding and signage challenges, perceived safety concerns, and other issues such as accessibility, connectivity, and barriers. To ensure broad public participation, the City will distribute the survey both online and in print through relevant community forums.

Walk, Bike, and Micromobility Audit
The City, in coordination with the consultant, will host a walk, bike, and micromobility audit for advisory group members and stakeholder partners to assess the safety, accessibility, and usability of Stateline Avenue for active transportation users. This process will allow the project team to observe and document conditions such as sidewalks, crossings, lighting, traffic patterns, safety, and accessibility features and will provide practical insight to public comments collected through the community survey and other outreach events. The findings, combined with public feedback, will provide actionable recommendations for improving active transportation for all users.

Community Pop-up Event
The consultant, in collaboration with the City and advisory group, will organize a pop-up workshop featuring informational boards at a community event (to be selected based on the community calendar) to gather input on preliminary improvement concept alternatives. The workshop will present findings from the existing conditions report and highlight opportunities and challenges along Stateline Avenue. Community members, Caltrans district staff, and key stakeholders will be invited to attend, share feedback on identified issues and focus areas, and engage directly with project team members. The provided comments will be considered in preparation of the final prioritized list of infrastructure improvements in Task 5. 395
Community Workshop #1
The consultant, in collaboration with the City and advisory group, will develop the presentation and/or informational boards for Community Workshop #1 to share detailed information on the preliminary design alternatives proposed for Stateline Avenue, address community questions, and gather input on the alternatives. The workshop will be offered both in-person and online to ensure broad participation. Community members, Caltrans district staff, and key stakeholders will be invited to attend and provide feedback. The provided comments will be considered in the final design alternative selected in Task 5.

Community Workshop #2
The consultant, in coordination with the City and advisory group, will prepare the Community Workshop #2 PowerPoint presentation and/or informational boards to present information on the study process and the final design alternative for Stateline Avenue to be prepared in Task 4 based on previous analysis and feedback received in the survey, pop-up event, and Community Workshop #1. The workshop will be offered in-person and on-line to ensure broad participation.

Community members, Caltrans district staff, and identified stakeholders will be invited to participate and provide feedback. The provided comments will be considered in preparation of the draft Study in Task 5.

Task Deliverables
Agendas, meeting notes, outreach materials, participant lists/sign-in sheets, receipts for light snacks
Community survey
Walk audit list of comments
Community Pop-up Event informational boards, list of comments Community Workshop #1 PowerPoint and/or informational boards, list of comments Community Workshop #2 PowerPoint and/or informational boards, list of comments Task 4: Temporary Built Environment Demonstration
Temporary Demonstration
In conjunction with all public outreach feedback and the final alternative presented in Community Workshop #2 in Task 3, the City, in coordination with the consultant, will implement a temporary demonstration project of the final alternative on Stateline Avenue in order to evaluate its safety, feasibility and effectiveness. Temporary materials, such as cones or paint, will be used to create the proposed improvements and observe its impact on traffic flow, safety, and multimodal usability. Feedback from users will be gathered to inform long-term infrastructure improvements and will be considered in the 30% Concept Design in Task 5.

Task Deliverables
Temporary Demonstration Project Plans
List of comments
Task 5: Draft and Final Study
Develop Project Recommendations and Design Alternatives Based on survey results and community feedback from the survey, walk audit, pop-up event, the consultant will create a prioritized list of infrastructure improvements aimed at addressing active transportation gaps, promoting bicycling and walking, encouraging transit use, enhancing 396
mobility and accessibility for people of all ages and abilities, addressing safety concerns, and promoting community equity. These improvements will be developed into various design alternatives based on the existing constraints of Stateline Avenue. Proposed solutions will be further refined through analyses of factors such as impacts on roadway level of service, collision reduction, environmental considerations, and pedestrian/bicycle comfort levels. These alternatives will be presented in Community Workshop #1 in Task 3.

The consultant will identify potential funding sources for multimodal transportation projects, including federal, state, and local grants or funds, to support the long-term financial feasibility and sustainability of the proposed recommendations. If necessary, the consultant will develop planning-level cost estimates for the recommended strategies and infrastructure improvements. 30% Design Plans of Final Alternative
Upon selecting a final design alternative from the project recommendations, the consultant will prepare a 30% design plan to establish the project’s scope, alignment, and key features. This may include developing layout plans, identifying right-of-way constraints, and incorporating considerations safety, accessibility, and environmental impacts. This plan will inform the next phases of design development.

Draft Stateline Avenue Complete Streets Study
The consultant will review community input from Community Workshop #2 in Task 3. Based on the project recommendations and feedback received, the consultant will create a final design alternative to implement Complete Streets elements on Stateline Avenue. The consultant will conduct all necessary analyses to evaluate the potential impacts of this alternative. Additionally, the consultant will identify potential funding sources to support the future implementation of the recommended improvements. The draft Study will be thoroughly documented with relevant text, tables, graphics, and appendices. It will be submitted for review by the project team, Caltrans staff, the advisory group, and made available for public review.

Final Stateline Avenue Complete Streets Study
The consultant will make final revisions to the document based on project team, Caltrans staff, and advisory group input. Based on the project findings, the final Study will provide recommendations for implementation of the final design alternative. The final Stateline Avenue Complete Streets Study will be suitably documented with appropriate text, tables, graphics, and appendices. The project team will submit both hard copies and electronic copies of the final document to Caltrans, and credit Caltrans for its financial contribution on the cover of the report.

Task Deliverables
Project Recommendations and Design Alternatives Summary 30% Design Plan of final alternative
Draft Stateline Avenue Complete Streets Study, list of comments (project team and public) Final Stateline Avenue Complete Streets Study (bound and digital copies) Task 6: City Council Review/Approval
Planning Commission Review
The project team, in coordination with the consultant, will present the final Stateline Avenue Complete Streets Study at a South Lake Tahoe Planning Commission meeting.

City Council Review
The project team, in coordination with the consultant, will present the final Stateline Avenue Complete Streets Study at a South Lake Tahoe City Council meeting. 397
Formal Adoption of Stateline Avenue Complete Streets Study The City Council will prepare and approve a resolution to formally adopt the final Stateline Avenue Complete Streets Study.

Task Deliverables
Planning Commission meeting agenda, meeting notes
City Council meeting agenda, meeting notes
City Council Resolution
398
If yes, what is the estimated indirect cost rate? ______

J A SOND J FMAMJ J A SOND J FMAMJ J A SOND J FMAMJ
01 $0 $5,000 $0 $5,00002 $0 $5,000 $0 $5,000
1 $13,755 $1,245 $0 $15,0002 $27,511 $2,489 $0 $30,0003 $68,777 $6,223 $0 $75,0004 $27,511 $2,489 $0 $30,0005 $111,879 $10,121 $0 $122,0006 $6,419 $581 $0 $7,000 $255,852 $33,148 $0 $289,000
Does your agency plan to use the Tapered Match approach for invoicing purposes? Draft and Final PlanCity Council Review/Approval
Totals
Does your agency plan to request reimburesement for indirect costs? Temporary Built Environment DemonstrationProject Administration (no more than 5% of total grant funds)Consultant ProcurementAdvisory GroupExisting ConditionsPublic Outreach FY 2026/27 FY 2027/28
Task
# Grant Amount*
Estimated
Local Cash
Match*
Estimated
Local
In-Kind
Match*
Estimated Total
Project Cost* Task Title
FY 2025/26
FY 2025-26Use the Local Match Calculator to ensure that grant and local match amounts are correct: Local Match Calculator (posted on-line) Reimbursements/ InvoicingDisclaimers
Agency commits to the Cost and Schedule below. Any changes will need to be approved by Caltrans prior to initiating any Cost and Schedule change or amendment.

Use only whole dollars in the financial information fields. No rounding up or down and no cents.

Grant Fiscal Year
South Lake Tahoe
Project TitleOrganization (Legal name)California Department of TransportationSustainable Transportation Planning Grant ProgramCOST AND SCHEDULEGrant Category Sustainable Communities Competitive Stateline Avenue Complete Streets Study
Yes No
Yes No
399

ATTACHMENT A

STATELINE AVENUE COMPLETE STREETS STUDY AREA
400
401

ATTACHMENT B

TRANSPORTATION INJURY MAPPING SYSTEM (TIMS)

ACCIDENT DATA

402
https://tims.berkeley.edu/
2024/11/22 TIMS - Transportation Injury Mapping System
Crash Details for: Case ID 81364443
Crash Information
Parties: 2
Map View
Street View
County El Dorado
City South Lake Tahoe
Date & Time (M/D/Y) 11/30/2020 17:35
Location (Intersection) Pine Blvd & Stateline Ave
Dist. & Dir. from
Intersection

39.00 ft East
State Highway No
Geocoded Location 38.9611511, -119.9463806
Type of Crash G - Vehicle/Pedestrian
Motor Vehicle Involved
With
B - Pedestrian
Crash Severity 3 - Injury (Other Visible)
PCF Violation Category 11 - Pedestrian Violation
Weather A - Clear
Alcohol Involved No
Pedestrian Crash Yes Bicycle Crash No
Motorcycle Crash No Truck Crash No
Party
Number
Party Type Statewide Vehicle Type At
Fault
Party
Direction
Movement Preceding
Collision
1 2 - Pedestrian N - Pedestrian Yes West B - Proceeding Straight 2 1 - Driver (including Hit and
Run)
D - Pickup or Panel Truck No West B - Proceeding Straight Victims: 1
Party Number Victim Role Victim Gender Victim Age Victim Degree of Injury 1 3 - Pedestrian F - Female 23 6 - Suspected Minor Injury 403

ATTACHMENT C

LETTERS OF SUPPORT
404

Page 1 of 1 ends

December 20, 2024
Caltrans
RE: Stateline Avenue Complete Streets Study
To Whom It May Concern:

I am writing to express our strong support for the City of South Lake Tahoe’s application through the Sustainable Transportation Planning Grant Program for the Stateline Avenue Complete Streets Study. As the Lakeside Park Association, we have a vested interest in facilitating active transportation in the area.

A complete streets study would advance multi-agency efforts for future pedestrian, biking, and micromobility projects in the Lake Tahoe region, specifically facilities serving the communities along the south shore of Lake Tahoe.

Active transportation projects such as these are designed to increase opportunities for physical activity among residents and visitors of varying ages and abilities as well as facilitate modal shifts away from personal vehicles and are highly encouraged by the Lakeside Park Association.

We fully support the grant application to further these efforts promoting safer and more convenient access to multimodal facilities in the region.

Best Regards,
Nakia Foskett | Water Systems Manager
Lakeside Park Mutual Water Company
4077 Pine Boulevard
South Lake Tahoe, CA 96150
Email: [email protected]
C: 530.307.3180 | O:530.542.2314 | F: 530.542.0681
405
January 7, 2025
California Department of Transportation
Division of Transportation Planning
1120 N Street
Sacramento, CA 95814
RE: Support for the City of South Lake Tahoe’s Stateline Avenue Complete Streets Study To Whom It May Concern:

As the federally designated metropolitan planning organization for the Tahoe Region, the Tahoe Regional Planning Agency (TRPA) would like to express its support for the City of South Lake Tahoe’s Sustainable Transportation Planning Grant application. The proposed Stateline Avenue Complete Streets Study supports TRPA’s goals of reducing reliance on the automobile, eliminating greenhouse gas emissions, increasing safety and security for all road users, and protecting our famed lake clarity.

A complete streets study would advance multi-agency actions to enhance pedestrian, biking, and micromobility options along the South Shore of Lake Tahoe. TRPA’s 2024 Active Transportation Plan identified the Stateline Avenue Complete Streets project as a priority because of its location in a town center and potential to reduce vehicle trips and increase safety. This project is being developed in conjunction with two nearby active transportation projects: a Class 1 path to the Northeast from Lake Parkway to Laura Drive and a Class 1 path to the East connecting to Van Sickle Bi-State Park. This project will create a safe, accessible connection from the neighborhoods to the commercial areas of the town center, recreation destinations, and transit hubs. Overall, the project will help the region reduce its vehicle miles traveled and allow for a more vibrant environment and economy.

In addition to transportation benefits, this project includes stormwater enhancements which are increasingly important under a changing climate. The current informal dirt parking on shoulders and lack of sidewalks generates sediment that runs off directly into the lake, harming lake clarity. This project would install stormwater infrastructure to capture and treat stormwater before it can reach Lake Tahoe.

The Tahoe Regional Planning Agency is proud to support this multi-benefit complete streets study that aligns with regional and local goals. Thank you for your consideration.

Sincerely,
Julie W. Regan
Executive Director
Tahoe Regional Planning Agency
406
407
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:17
Agenda Item: South Tahoe Parks Foundation Community Tile Fundraiser Donation Acceptance & Sponsorship Approval
Executive Summary: The South Tahoe Parks Foundation utilized the services of Polar Engraving to launch a tile fundraiser campaign to support scholarship access to the new Multigenerational Recreation & Aquatics Center (Rec Center). Tiles were personalized with messages and clip art images and will be displayed on a seating wall near the entrance of the new Rec Center Purchasing tiles began at $150 and the campaign was intended as a community level fundraiser to support scholarship access for passes and programs for the new Rec Center. The community purchased 152 tiles raising $34,320 after fees and production costs. Tiles will be delivered to the project this fall for installation by the construction team. These funds will be transferred into the New Rec Center Trust Fund Account 704-04290-36280 to support scholarship access for passes and program for the new Rec Center.

Requested Action / Suggested Motions: Pass a Resolution: 1) authorizing and directing the Mayor to accept $34,320 in donations from the South Tahoe Parks Foundation into the New Multigenerational Recreation and Aquatic Center Donations Account; 2) authorizing and directing the Mayor to approve the tile sponsorships; and 3) authorizing the City Manager to execute the acknowledgement letter.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report STPF Community Tile Fundraiser Donation Sponsorship.docx 02-Resolution - Donations from the Parks Foundation.docx 03-South Tahoe Parks Foundation Tile Sponsors.pdf
04-Donation Approval Form STPF Tiles.docx
05-Sponshorship Approval Form STPF Community Tiles.docx 06-Donation Acknowledgement Letter South Tahoe Parks Foundation.docx 408
City Council Agenda Report September 9, 2025 Page 1 of 1 City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: South Tahoe Parks Foundation Community Tile Fundraiser Donation Acceptance & Sponsorship Approval
Location: Citywide
Responsible Staff Member: John Stark, Director of Parks & Recreation Background: The South Tahoe Parks Foundation utilized the services of Polar Engraving to launch a tile fundraiser campaign to support scholarship access to the new Multigenerational Recreation & Aquatics Center (Rec Center). Tiles were personalized with messages and clip art images and will be displayed on a seating wall near the entrance of the new Rec Center.

Purchasing tiles began at $150 and the campaign was intended as a community level fundraiser to support scholarship access for passes and programs for the new Rec Center. The community purchased 152 tiles raising $34,320 after fees and production costs. Tiles will be delivered to the project this fall for installation by the construction team.

These funds will be transferred into the New Rec Center Trust Fund Account 704-04290-36280 to support scholarship access for passes and program for the new Rec Center.

Issue and Discussion: Council is asked to Pass a Resolution authorizing and directing the Mayor to accept $34,320 in donations from the South Tahoe Parks Foundation into the New Rec Center Trust Fund Account 704-04290-36280 and approve the sponsorship of the community tiles to be installed on the seating wall near the entrance of the new Rec Center.

Financial Implications: $34,320 budget amendment will be loaded into the New Rec Center Trust Fund Account 704-04290-36280 for scholarship access. At the end of each fiscal year, funds will be transferred to the General Fund’s Recreation Programs revenue account, based on the actual scholarship support provided upon approval by the Parks Foundation.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: This action is consistent with the 2025-2030 Strategic Plan Strategic

7.7 Continue to improve access for people of all abilities to all public spaces. 409
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Accept Donation from South Tahoe Parks Foundation for Scholarships and Approve Tile Sponsorships

BACKGROUND
A. The South Tahoe Parks Foundation utilized the services of Polar Engraving to launch a tile fundraiser campaign to support scholarship access to the new Multigenerational Recreation & Aquatics Center (Rec Center).

B. Tiles were personalized with messages and clip art images and will be displayed on a seating wall near the entrance of the new Rec Center.

C. Purchasing tiles began at $150 and the campaign was intended as a community level fundraiser to support scholarship access for passes and programs for the new Rec Center.

D. The community purchased 152 tiles raising $34,320 after fees and production costs. Tiles will be delivered to the project this fall for installation by the construction team.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorize and direct the Mayor to accept $34,320 in donations from the South Tahoe Parks Foundation into the New Rec Center Trust Fund Account 704-04290-36280.

2. Authorizes the Finance Director to amend the Fiscal Year 2024-2025 budget by adding $34,320 to the revenue account 704-04290-36280.

3. Authorizes the Finance Director to amend the Fiscal Year 2025-2026 budget by adding $34,320 to the “Transfers out to the General Fund” account 704-04290-50001 to disburse donations for scholarship support, as approved by the Parks Foundation.

4. Authorize and direct the Mayor to approve the donation and sponsorship forms.

5. Authorizes City Manager to execute the Donation Acknowledgement letter.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
410
Resolution 2025-XXX September 9, 2025 Page 2 of 2
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
411
South Lake Tahoe Parks Foundation 4X8 Tiles
Line1 Line2 Line3
Karen, Cameron & Kelsey Allen Ruth Waterman

THE STARK FAMILY JOHN, DEANNA, JAKE & SOFIA
Doug Gayner
South Lake Tahoe Survivors of Suicide Loss
In Tahoe we grew Love made this home Rousse and Jaegers TAHOE IS FUN4U STAY & PLAY KRIS KEESLING
Here for the views, stayed for the peeps Kels & Shoe
XPROS Kevin Mason Steve Zehren
Lisa Calderon Aliyah C.H. 1982 | 2015
Kayla Mason Alex McClea 2002
The Gyarmati Family Adam, Lauren, Adelyn and Mae
Ann and Barry Weiss Making lives better together since 1970 Like a forest night Like springtime mtns Jason, Lisa, & Aspen Hawken Family Leanne, Sage & Wags
Victor A & Melissa A Isabella G. H. Will R & Brittnie H

ROVERUD FAMILY
Lalee-Pop Barnes loves Shelly, Mark, Lily & Sage

THE ZEBO FAMILY DAVE, LAUREN & SOFIA
Steve and Iris CrossFit Lake Tahoe Keep Movin’
In Loving Memory John & AJ Romo
James & Hazel Pollard
CJ Enriquez and Family <3 Stay hydrated!

THE SHIH FAMILY HENRIK HAYDEN PETER CORLISS & BENTLEY
Embrace Nature! Passion 4 Tahoe Janet McDougall
Austin Angell Coach
The Raab Family Ezri, Zara, Nyah, Gabriel & Jenna
GG & Sapo Boatwright Love You - Zoot! N. M. N. K. C. B. W.

Larry K. Stephenson and Carolyn Bates
Mady, don’t forget you gotta be in it to win it! Love Mama MALLEIN FAMILY Heavenly Valley
Rodney & Kris Riddle
Jack McQuirk 1943-2021 SLT Mens Bridge
Colleen & John HOFFMAN 10-10-2015
When in doubt, throttle out. - Todd Woodward
MARY J. LUCKEL
Like the stars Love is eternal Zachary Brown
Life Is Better At The Lake Tueckes Family
4 Our Grandkids Aiyla & Kallon Thank U Jesus
Justin & Amanda Blessed 4ever EST 4-19-18 SLT
Alvarez Blessed Hernan, Dannie Alex & Amanda
Hernan & Dannie Blessed 4ever EST 9-19-87 SLT
The Letton Family
Cartwright Reinwald Family
Mark, Sophie and Beans Costigan SLT Love
The Brubaker Family And Leo
412
The Anderson-Strouds Shawn, Heather, Eveleyn, & Willa
In Memory of Stanley Techmanski 06-19-2020
TURK FAMILY 2025 Jerrod, Janet Hailey & Luna

SOUTH LAKE TAHOE POLICE OFFICERS ASSOCIATION

SOUTH LAKE TAHOE POLICE OFFICERS ASSOCIATION
The Goldenberg Family
Irma D. Anderson Charitable Endowment
The Mulato Family
Alexis, Valerie & Jerry Rudd So.Tahoe Swim Team
Ron and Renee’ Landau
The Poseley Family Our Year-Round Wonderland

WE MADE IT HAPPEN CHUCK & DIANNE PREVEDELLI

STEVE TIPTON KRISTIN MANN BIG BLUE DEEP PLAY
Bob & Jenny Haas
G. Busby Family
The Heilig Family Bob, Eileen Alex, Ashley, Mia
Anderson and Ronco Families
Jeff Meston SLTFR Fire Chief 2013-2019
Jade & Jeff Ingram Est. 2025

HINSEY MANNING-MORRIS FAMILY
Harold & Alana Watson Sandy & Karen Owens
Adrian & Kelly Escobedo Kayden, Elle, Addie
Bryant Family SLT 2024
Bryant Family SLT 2024
Katie Jesse&Jacob Moreland
Dreux Rozan Family Vero & Ludo, Justine, Aimery
Poohachoff Family
Are we skiing or talking about skiing Cheva and Mike Gabor

IRVIN FAMILY JOE, KATIE, MICHAELA AND POOKAH
Koeck Fam Strength and Honor
Henderson Fam For Our Kids Tahoe Strong
Mabuhay! Escobar and Caricungan Family
She is the queen of make believe Evangeline/ Yeva H.

CHEERS TO COMMUNITY! AIMI X. & DAN RICH MILA & DRAKE RICH Keep Calm & Skate On!!! The Proctors
the Burke-Gregorich family
in loving memory John Bakosh Suzanna Bakosh

THE TILLSON FAMILY MICHAEL, KELLY VIVIAN & VANCE
413
South Tahoe Parks Foundation 8X8 Tiles
Line1 Line2 Line3 Line4
From the family of Jessica Chan Quang Nguyen Miles & Warren Bickert Matthews Family
Proudly Built By Members Of Carpenters Local 1789
Rokusek Smith Family Supports Recreation Loves Lake Tahoe Residents 50 Years + Valerie Perkins Nana Extraordinaire We Love You -
In honor of Barbara & Billy Ramsey 50th Wedding
Kalina Rose Gillick Molly Lois Gillick Patrick John Gillick * For the people of Abernathy Lewandowski Family Emily, Phil, &
Yellow Submarine Sandwiches and The Mullin
SOUTH LAKE TAHOE MOOSE LODGE # 1632
Yure Family Buster snd Aileen Alex and Erin Britty and Conor John & Diane D’Amico Stay Active Stay Healthy
Help to Make Your Real Estate Dreams Your New Reality! Kim Valverde For the Love of Tahoe Youth & Community Bruce Eisner &
Enjoy this wonderful place, preserve it for all who visit Vermillion Family The Heemstra Family ------------- John, Jen,
Corp. Harold Johnson United States Army 1943 - 1945 World War II Veteran Ken and Mary Lou Whitcomb
For the Community, the Games, the Fun And the Memories

MARYON AND JIM TILLEY
Shelly, Mark Lily & Sage Thomsen - Let her sleep - for when she wakes Every kind thing you do has a ripple effect... The
The Scarvie Party Tom Carrie Zephyr
In Loving Memory of Henry G Murdock Carol Murdock Philip Sturgeon IN MEMORY OF Joseph & Rosemary Hegenbart and
Gary & Angela Moore
CASTELLANOS FAMILY Nathan Ralph
In memory of Karen Bennett Martin aka Penny to Texans My Loving Butterfly In memory of Karen Bennett Martin aka Penny to Texans I miss you so much Kate Bowler Erin Bowler Julia Bowler Emily Bowler
Campgrnd by the Lake L & G Orlando Family Camping 1983-Present Louis, Goldie, Diana

SOUTH LAKE TAHOE POLICE OFFICERS ASSOCIATION
SOUTH LAKE TAHOE POLICE OFFICER’S ASSOCIATION

BARCLAY FAMILY GLENN, NANCY NICK, MICHELE, NORA
Brian Marchiel Christina Marchiel Dylan Marchiel
Just Keep Swimming! To My Tahoe Swim Family
THE MOUNTAINS ARE CALLING AND WE MUST GO! Nila Ruslen
In Loving Memory of Susie Laney The
In Memory of Emily Ann Alessi 143 The Alessi & Trella
Coach Derek Beller For your dedication to building our skills & confidence! Teri Harrigan and Greg Case wish all good health Be light of spirit

JOSEPH & DARLENE MOREDA & FAMILY
We are so lucky to Live here LOVE OUR WILDLIFE!
BFD/KEY ARCHITECTURE --- Keep Tahoe
James and Rosemary Stevens
414
Jim, Anne, Sarah, & Mark Manha are Proud Supporters of the SLT ELOVSKI Eric and Theresa Teagan Tessa
Aunt Ava Hartman ’Doing Good for the
Kylee, David Ava & Emily Finnegan
Steve & Kim Weiss ’Recreation a
Faster, Higher, Stronger - Together Carpe Diem Paul & Amy Lawrence The Grubbs Family The Ervin Family 2025 * * * * * * *
Phoebe, Swim like a Barramundi!
The Summers Family
South Lake Tahoe is the place to play! Jeff & Rose
We Love Lake Tahoe Hetherton Family Jon and Kelary Kailer and Kaden The Shehadi Family Since 1969 Dick & Wendy Mark & Scott The Novasel Family
KAREN S WALSH Swim in silence and let your success make the noise.

Trent & Devin Russell
Row, Row, Row Your Boat. Love, Bunny & Crocky
Where Tahoe love began with the Garcia, Jones, Trueba, and Ride Free Sweet Girl In Loving Memory of Giada Lancellotti 11/17/11 - 6/7/25 Elizabeth E Ouzts Nancy B Ouzts April 11 2011 And we two like the Be Your Best! ****** Jerry Bindel Julie Snyder
The Maxhimer Family John and Margie Justin and Andrea Kyle and Rachael The McIntyre Family Todd, Deb Shelby and Brady
Be a good sport: Practice, hustle, give it your best! Weidinger 415
Line5 Line6
To Tahoe With Love
Future Generations
Miriam Sarah Lainey James Lilah Clay
Anniversary
South Lake Tahoe to use and enjoy
Sebastian
Family
Declan,Cooper,Sutton
CB Select RE
Sandy Hill
Evan, and Owen
Always In Our Hearts
- The Cecilio Family

GO, GO, GO, ENJOY
she will move MTNs
Koeck Family
Orion
Rebecca Payton Alex Payton
Bob & Marion Ottman
Betty
Brooks
Brooks
Kathy, Louie, Sheryl & our Families
SWIM, DANCE, PLAY!
Dreas Marchiel
-- CJH
Pavel Pragin
Watson Sisters
Family
2024-5 Masters Class
and strong of heart
Beautiful!
416
Parks Foundation
TahoeFamilyTime
Benefit of ALL’
’’Community First’’
Positive Choice’
Love & Adventures
Fabry Family
Ottman
Jace and Jolie
Mike & Ryan Live Love Give Laugh
White families
LLG
strong oak shall flower eternally
& Family
Blake Peyton William ____________________
Public Relations
417

DONATION APPROVAL FORM
Name of Donor:______South Tahoe Parks Foundation
Address: P.O. Box 9967, South Lake Tahoe, CA 96158 Phone: None Listed Description of donation: South Tahoe Parks Foundation utilized the services of Polar Engraving to launch a tile fundraiser campaign. Tiles can be personalized with messages and clip art images and will be displayed on a seating wall near the entrance of the new Recreation & Aquatics Center.

Tiles begin at $150 and the campaign was intended as a community level fundraiser to support scholarship access for passes and programs for the new center. The community purchased 152 tiles raising $32,495 after fees and production costs. Tiles will be delivered to the project this fall for installation by the construction team.

Donor estimate of current value: $34,320
Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost, any other cost required for acceptance/completion: Tiles will be installed as part of the construction project at no additional cost.

Intended use: Display community fundraising efforts and funding goes to support scholarship access for passes and programs.

Conditions of acceptance or donor designation: None.

Remarks: We greatly appreciate these generous donations from community members and the oingoing support of the South Tahoe Parks Foundation
City Department receiving donation: Parks & Recreation
Account Number for Revenue: 704-04290-36280
APPROVED BY:

SPONSORSHIP APPROVAL FORM
Date of Application: ___8/14/25_____________
Name of Sponsor:______South Tahoe Parks Foundation
Address:__PO Box 9967, South Lake Tahoe, CA 96158 Phone# None Listed Name and location of Event/Program/Project Sponsored: Community Tile Fundraiser for New Recreation & Aquatics Center
Description and/or amount of Sponsorship: $34,320
In exchange for: Community tiles displayed at new Recreation & Aquatics Center seating wall.

Sponsoring Department or Event: Parks & Recreation Department Attach full advertising, marketing, logo or graphic design in sufficient detail to determine content and final appearance to Special Events Coordinator or Department receiving sponsorship for review prior to final approval.

Naming Rights Proposal: Yes________ No:__X______ If yes, provide details of exchange benefits, proposed name, term of proposed agreement, specific location, attach additional information, maps, photos where necessary: ________________________________________ ____________________________________________________________________________ All Naming Rights Proposals require a written Naming Rights Agreement by the City Attorney and must be approved by City Council.

Potential cost, on-going maintenance, replacement cost, city requirements or conditions for acceptance:Tiles will be installed by the project construction team. Tiles will not be replaced if they become damaged over time.

Account Number for Revenue: 704-04290-36280
APPROVED BY:

Name/ Title Signature Date
Up to $5,000 Department
Head
Up to $10,000 Finance
Director
$5,000 to $10,000 City Manager
Over $10,000: Date Approved by City Council: _______________________________ 419

DONATION ACKNOWLEDGEMENT
September 9, 2025
South Tahoe Parks Foundation
Dear South Tahoe Parks Foundation,
The City of South Lake Tahoe would like to thank you for your generous donation in the amount of $34,320 to support scholarships for the new Recreation & Aquatics Center.

Your support will assist in furthering our strategic goals.

No goods or services, in whole or in part, were exchanged for this contribution. Your contribution is tax deductible to the extent allowed by law.

Please send contribution to: City of South Lake Tahoe, 1901 Lisa Maloff Way, Revenue Division, South Lake Tahoe, CA 96150.

Every donation makes an impact to better our community, and we are so thankful for your support.

Sincerely,
Joseph Irvin
City Manager
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:18
Agenda Item: Hazardous Fuels Reduction Agreement with Acres Forestry Executive Summary: The Fire Department is seeking approval to enter into a Professional Services Agreement with Acres Forestry for the City of South Lake Tahoe SNPLMA R18 hazardous fuels reduction project. The scope of work includes environmental permitting and the project operations include the cutting, mastication, removal, and/or rearrangement of fuels to meet the vegetation specifications of the Cal Fire Forest Fire Prevention Exemption. The project will take place on 149.82 treatable acres of City of South Lake Tahoe property located at the South Lake Tahoe Airport, Tahoe Vista Area, Campground by the Lake and Recreation Center parcels. The total amount of this contract will not exceed $398,909.30.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Professional Services Agreement with Acres Forestry in an amount not to exceed $398,909.30 for the City of South Lake Tahoe SNPLMA R18 Hazardous Fuels Reduction Project.

Responsible Staff Member: Jay Manning, Division Chief
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Fuels Reduction.docx
02_Acres_Forestry_Agreement Revised.pdf
03 - Acres Forestry SLT Bid.pdf
04 - Valuation Scoresheet - SNPLMA Fuel Reduction Project.xlsx 05 - SNPLMA Map Package 2025.pdf
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Council Agenda Report September 9, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Approval of Professional Services Agreement with Acres Forestry in the amount of $398,909.30 for the “City of South Lake Tahoe SNPLMA R18 Hazardous Fuels Reduction” Project Location: South Lake Tahoe Airport, Tahoe Vista Area, Campground by the Lake and Recreation Center parcels
Responsible Staff Member: Jay Manning, Division Chief
Background: The City of South Lake Tahoe is committed to protecting life, property, and the environment from the effects of a catastrophic wildfire. The City’s objective is to work closely with experts in resource management to plan, implement, and support fuel reduction and forest restoration projects. By preparing for the threat of a catastrophic wildfire, the city looks to create an Fire Adapted Community (FAC) as described in the Lake Tahoe Community Wildfire Protection Plan (CWPP). In support of this objective, the city pursued and received funding through the Department of the Interior, Bureau of Land Management (BLM) Southern Nevada Public Lands Management Act (SNPLMA) to support fuel reduction efforts within the city of South Lake Tahoe to conduct Hazardous Fuels Reduction work on 149.82 treatable acres.

Issue and Discussion: The city desires to enter an agreement with a competitively selected contractor, Acres Forestry, not exceeding $398,909.30 to provide hazardous fuels reduction work on the city of South Tahoe Hazardous Fuels Reduction project. Services will include mechanical cutting, mastication and vegetation removal based on feasible entry of mechanical equipment and available merchantable timber. The project area, located within three separate areas of South Lake Tahoe on city owned property, consists of 149.82 treatable acres, as shown in the attached treatment area map package.

Responsible state land managers and the city will perform all planning and permitting acquisition with the Registered Professional Forester from Feather River Forestry, LLC and serve as project management to the project. Each unit has specific operational plans, specifications, and treatment prescriptions, as outlined in a Vegetation Management Plan included in the RFP and agreement.

All timber operations shall comply with the CA Forest Practice Rules and 14 CCR 1038.3, Forest Fire Prevention Exemption.

The RFP-solicitation process was compliant and per City policies and federal funding award terms and regulations. An RFP was posted on Planet Bids on June 30, 2025. Six proposals were received on August 4, 2025, and reviewed by a panel of five evaluators comprised of staff from the South Lake Tahoe Fire Department, Lake Valley Fire Protection District, the Tahoe Fire and Fuels Team coordinator, the Finance Department, and a Registered Forester from Feather River Forestry, LLC contracted by the city for this project. Proposals were reviewed for responsiveness and evaluated on proposal content requirements based on weighted points criteria. Acres Forestry scored the highest points and was ranked #1. Upon approval of the contract award, Acres Forestry can 422
Council Agenda Report September 9, 2025 Page 2 of 2
commence services immediately upon receiving the permits and approvals to proceed by BLM for the project and further fuel reduction efforts in the City of South Lake Tahoe.

Financial Implications: Available funds for this contract are currently appropriated in the budget through previously awarded BLM SNPLMA R18 grant funding in the amount of $851,700 for the South Tahoe Hazardous Fuel Reduction project. Funds are available within account number 100 02240 42025 for Contractual Services. The City will follow all federal regulations, OMB circulars, and BLM grant terms and conditions to ensure the highest degree of compliance for full reimbursement of expenses for this project.

Environmental Considerations: The Forest Practice Act’s regulatory scheme has been certified for exemption from CEQA’s requirements for preparation of an Environmental Impact Report. A Timber Harvest Plan in Title 14 of the California Code of Regulations is functionally equivalent to an Environmental Impact Report under the California Environmental Quality Act under Public Resources Code section 21080.5. Because the subject area is within a Fire Hazard Severity Zone Map, it is subject to the forest fire prevention exemption in California Code of Regulations, Title 14, section 1038.3, from the requirement to prepare a Timber Harvest Plan. This exemption is being submitted to Cal Fire for review and approval. The project will require a Tahoe Basin Tree Removal Permit or be conducted under a valid TRPA Memorandum of Understanding under Section 1038.3(n). No work will begin until all environmental permitting is complete.

Policy Implications: Approval of this contract will allow the City to meet the goals of fuel reduction and vegetation management within the community through our project planning as part of the Community Wildfire Protection Plan (CWPP).
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 9th day of September 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Acres Forestry (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for one year. 424

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B and Exhibit D which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $398,909.30 without additional written authorization from City.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Pursuant to the provisions of California Labor Code Section 1773.2, Consultant is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Agreement, are on file in the City's office. Consultant agrees that not less than said prevailing rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California 425
Department of Industrial Relations' website at:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Pursuant to the provisions of California Labor Code Section 1813, Consultant or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the Agreement by the respective Consultant or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract and shall report them to the Division of Labor Standards Enforcement.

7. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date. 426
Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

8. Ownership of Documents.

9. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law or overarching funding agreement (Exhibit D), from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City 427
for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

11. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the 428
performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, 430
demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

16. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for their employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
431
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
v. Pollution Liability Coverage. Consultant shall maintain pollution liability insurance for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than two million dollars ($2,000,000) per claim. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites. The policy shall be endorsed to include the City, its officers, employees, and agents as insureds.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
432
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the 433
insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Acres Forestry
535 Cold Springs Rd
Placerville, CA 95667
Provide a copy to: Same as Above

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, 434
Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, 435
employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

24. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, 436
and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

25. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

27. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

28. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

29. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

30. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

31. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding 437
upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

32. Time is of the Essence. Time is of the essence for this Agreement.

33. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ City Mayor Treyton Northrup, Owner
Date __________________________ Date _____________________________ Business License # ___________________
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney
ATTEST:

By______________________________ Date ________________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
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Exhibit B – Compensation Schedule / Timeline
Exhibit C - Anti-Lobbying Certification
Exhibit D – Southern Nevada Public Lands Management Act (SNPLMA) R18 Executed Grant Agreement
Exhibit E – Vegetation Prescription
439

EXHIBIT A

SCOPE OF SERVICES
Acres Forestry is proposing to implement hazardous fuels reduction services on approximately 149.82 treatable acres of City of South Lake Tahoe property. The project aims to mitigate wildfire risks, enhance community safety, and maintain ecological integrity through targeted vegetation management practices.

Responsible federal land managers and the City of South Lake Tahoe will perform all planning and permitting acquisition with our Registered Profession Forester Feather River Forestry, LLC, who will serve as the project management.

Each unit has specific operational plans, specifications and treatment prescriptions. Specific project details are outlined in the Vegetation Prescription (Exhibit E) and all timber operations shall be compliant with the CA Forest Practice Rules and 14 CCR 1038.3, Forest Fire Prevention Exemption.

The scope of work includes hand thinning, mechanical harvesting, mastication, and selective removal of hazardous fuels to meet the specifications outlined in the Vegetation Management Plan (Exhibit E). The project will utilize specialized tools and techniques tailored to each unit, including cranes, bucket trucks, mastication, and roll-off trucks for timber removal. Operations will prioritize safety, minimize collateral damage, and comply with seasonal restrictions and environmental regulations.

The phased approach will focus on creating defensible space, improving evacuation routes, reducing fuel continuity, and promoting ecosystem resilience. Acres Forestry will be responsible for timber tax reporting and delivering processed materials to utilization facilities.

This project is a critical step in advancing the City’s commitment to wildfire prevention and creating a Fire Adapted Community as outlined in the Lake Tahoe Community Wildfire Protection Plan.

The City of South Lake Tahoe is committed to reducing wildfire risk and enhancing community fire protection within its Direct Protection Authority (DPA).

Through funding provided by the U.S. Department of the Interior, Bureau of Land Management, the City will implement hazardous fuels reduction treatments on approximately 149.82 acres of City-owned forested lands. The project will focus on three high-priority areas: the Lake Tahoe Airport, the Tahoe Vista 440
Neighborhood, and the Campground/Recreation Complex. Project objectives include reducing hazardous fuel loads in dense urban forests by removing ladder fuels, old slash, dead and dying brush, and other dry woody materials to decrease biomass and vegetation density. Treatments will mitigate crown fire potential and surface fire behavior in untreated forest stands through strategic thinning of live and dead/dying trees up to 30 inches in diameter, breaking up ground fuel continuity, and reducing brush fields to improve overall forest health.

A key component of this project is creating a minimum of 100 feet of defensible space around 14 critical airport facilities, including Fire Rescue Station 4, City Hall, the Air Traffic Control Tower, and fuel storage infrastructure. Additionally, vegetation treatments will be conducted on approximately 51.64 acres within the Tahoe Vista and Airport sites using low-ground-pressure equipment (<10 psi) to minimize environmental impact. This fuels reduction initiative is a vital step in safeguarding the City of South Lake Tahoe’s residents, infrastructure, and surrounding natural resources from the increasing threat of catastrophic wildfire.

Acres Forestry, a small business that works closely with our subcontractor Deadwood Forestry to implement fuels reduction projects throughout the Sierra Nevada. We have a successful track record working together to complete projects on both private and public lands. Safety is of the utmost importance for not only our crews but for the public that recreates in and around the treatment boundaries. Signs notifying the public of timber operations will be posted in a conspicuous manner throughout the project area. All work will be completed within one year of completed contract date.

Airport
Mechanical: This unit will be completed using a whole tree system composed of a feller buncher, skidder, processor, and log loader. We will start in the sample mark area in order to get familiar with the desired trees to be left. Trees will be cut and skidded to the nearest specified landings where trees will be processed down to 6 inches. The far south area will be accessed via the conservancy land and all treated material will be skidded north of the pinch point to a landing suitable for processing and loading trucks.

All slash will be piled neatly within landings in a manner that will support full consumption when burned at a later date. These burn piles will be constructed so as to not scorch residual trees. All trees will then be loaded onto trucks and sent to a biomass facility in woodland. All equipment utilized will have a ground psi of less than 10. All leave trees will be limbed at a height of no less than 8 ft 441
above ground. We will finish treatment by using our remote-controlled masticator to mulch up all residual slash in the unit to provide a park-like finish.

Hand Treatment: All hand treatment areas will be completed via our subcontractor Mtn. View Reforestation. They have a proven track record working for us in the past and provide efficient 20 man hand crews that do great work. All hand work units will be hand cut and chipped that will be broadcast throughout the units to a depth of no less than 6”. 90% of surface fuels will be treated in order to eliminate ladder fuels throughout the treatment area.

Tahoe Vista Neighborhood
This unit will be treated using hand fallers, a cat 310 excavator, a track chipper and a remote-controlled masticator. First, hand fallers will cut trees to spec and the excavator will follow behind to feed our chipper to chip all trees that don’t meet the utilization specs from woodland biomass. This broadcast material will not exceed 4” depth. All remaining trees will be hand processed and loaded onto log trucks to be taken to the woodland biomass facility. Our remotecontrolled masticator will finish up by masticating any residual slash within the unit.

ADDITIONAL CONSIDERATIONS

1. Protecting the environment will be a top priority during operations. All operators will have maps denoting property lines/unit boundaries, stream protection zones, etc. All temp roads will be decommissioned and blocked in order to prevent further use.

2. To reduce fire risks during our work a 300 gallon water trailer outfitted with firefighting equipment and tools will be onsite during operations along with a 50- gallon high pressure foam injection system on our side-by-side. 442

3. Safety Plan
-Strict control of the work area is critical during logging operations. A Cal/OSHAdefined “competent person” must evaluate each logging area for hazards and make an appropriate logging plan of action. Know and understand this logging plan before starting work. Work areas are designed so that cut trees won’t land in adjacent, occupied areas. Respect the assigned work areas. Make sure that you are stationed at least two tree lengths away from the nearest cutting zone. -When entering a cutting zone, evaluate the area for hazards. Note the slope of the land, wind conditions, and look for signs of loose bark, broken limbs, or other tree damage. Plan and prepare for retreat zones in case of an emergency.

Evaluate each tree and its falling path for hazards and potential problems before cutting. Don’t work downhill from a cutting area because trees or limbs can slide or roll after cutting.
-Always follow the manufacturer’s instructions on logging equipment and tools.

Use the appropriate equipment and tools for each job and keep them maintained. Repair or replace logging equipment and tools when necessary.

Attend and understand the training that your employer offers on logging operations, unpredictable situations, and medical emergencies or first aid. -Be careful when working around mobile logging equipment such as trucks, skidders, and loaders. Wear your seatbelt and don’t allow coworkers to grab onto the equipment for a ride. Maintain the equipment and ensure it has appropriate safety features such as a roll bar or falling object protective guards.

Take care around loaded vehicles and equipment because piles of logs can be unstable.
-Wear your personal protective equipment (PPE). Gloves protect your hands while chaps or saw pants protect your legs. Your head, face, and eyes should be protected with a hard hat that has a chin strap and the use of goggles or a face shield. Use hearing protection such as ear plugs or earmuffs but stay alert for emergency warning signals. Steel-toed shoes with a supportive ankle are a must to protect your feet. Lastly, know where you and your coworkers are in relation to the activities that are going on nearby. Although your job is important, your safety is more important.
-Communications: We get cell reception in select areas throughout the sale so we can utilize for emergency calls. Furthermore, we have high-powered crew radios we can maintain contact with each other in case of emergency. For serious injuries we have high powered forest service compatible radios we use while contracting on fire assignments that we can use to hit repeaters and local dispatch centers for serious emergencies.
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-9 Line Medical Evacuation Request that we can utilize:

1. Grid location of pickup site

2. Radio frequency, call sign

3. Number of patients by precedence a. Urgent b. Urgent-Surgical c.

Priority d. Routine e. Convenience

4. Special Equipment a. None b. Hoist c. Extraction Equipment d.

Ventilator 5. Number of patients by type L ____# Patients litter A ____# Patients ambulatory

6. (Peacetime) Number and type of wound, injury. Specific information regarding casualty(ies).

7. Method of marking a. Panels b. Pyrotechnic signal c. Smoke signal d.

None e. Other

8. Patient Nationality and status a. U.S. Military b. U.S. Civilian c. Non U.

S. Military d. Non U.S. Civilian e. EPW

9. NBC/terrain description (wartime) N. Nuclear B. Biological C. Chemical N/A

9. (Peacetime) detailed terrain feature description
-Hazardous Materials Spill Plan: Confine the spill. If it starts to spread, dike it up with sand and soil. Use absorbent material such as cat litter, absorbent pillows, soil, sawdust, or absorbent clay to soak up the spill. Shovel all contaminated material into a leak proof container for disposal. Every vehicle will be equipped with a spill kit in case there are hydraulic oil spills, motor oil spills, or fuel spills on the project.

Tasks to be performed:

Pre-Project assessment and planning with Fuels Division Staff and RPF from Feather River Forestry, LLC.

Conduct unit delineation, delineate access routes, and identify sensitive resources (watercourses, soils, wildlife habitat).

Establish approved access routes, staging areas, and create vehicle/worker safety zones.

Forest trail closures: add planning, signage, detours, and coordination with land managers to protect pedestrians during mastication and tree-falling activities.

Safety when falling trees near pedestrians: add a Faller Safety Plan and defined exclusion zones, spotter requirements, and public-access controls.

Public notification and stakeholder coordination: formalize communication with trail users and surrounding communities.
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Use trained crews with proper PPE; comply with safety standards for chain-saw and brush-cutting activities.

Implement BMPs for water quality, soil protection, and wildlife considerations; mitigate potential disturbances to sensitive species; follow TRPA/NEPA/CEQA guidance as applicable.

Conduct post-treatment checks to verify acreage treated, percent mastication vs thinning, and debris volumes.

Perform spot checks to ensure operational standards (soil disturbance limits, fuel reductions, residue depth) are met.

Stabilize disturbed areas, reseed or re-vegetate as required, and restore access and staging areas to pre-project conditions or approved post-project condition.

QA/QC reports documenting compliance with prescriptions, vegetation metrics (e.g., percent reduction in surface fuels, residual tree density as applicable), and adherence to performance standards.

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Project Area Treatment Type Quantity Unit Price Per Unit Total Cost ($) Lake Tahoe Airport Mechanical Thin 51.64 Acres $3,495.00 $180,481.80 Lake Tahoe Airport Hand Thin/Chip 59.18 Acres $1,375.00 $81,372.50 Tahoe Vista
Neighborhood
Mechanical Thin 9.00 Acres $5,395.00 $48,555.00
Campground/Recreation
Complex
Mechanical Thin 30.00 Acres $2,950.00 $88,500.00
*Not to Exceed Price per Unit 149.82 Acres Total $398,909.30 445
Timeline
Fall 2025 after notice to proceed from BLM - Equipment Mobilization Start work Mid September to Early October on the Tahoe Vista parcel – 2 Weeks Mid October work through the South Tahoe Airport Property – 4 Weeks Mid November work through the Campground by the lake after campground is closed before Thanksgiving – 2 Weeks
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EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Treyton Northrup, Owner
Acres Forestry
By:________________________________________
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EXHIBIT E: VEGETATION PRESCRIPTION
I. MECHANICAL THINNING:

A. GENERAL FOREST RESILIENCE EXEMPTION REQUIREMENTS:
(1) All fuel treatments shall be completed within one (1) year from the date the Director receives the notice. This requirement does not apply to burning, which instead shall be completed within two (2) years from the date the Director receives the notice. (2) The QMD of trees greater than eight (8) inches dbh in the Harvest Area shall be increased in the post-harvest stand.
(3) Except within constructed or reconstructed Temporary Road prisms, only trees less than thirty (30) inches in stump diameter, measured eight (8) inches above ground level, may be removed. (4) All trees that are harvested or all trees that are retained shall be marked or sample marked by, or under the supervision of, an RPF before felling operations begin. (5) The following canopy, retention, and spacing standards shall be achieved on at least eighty (80) percent of the Harvest Area:
(i) Minimum post treatment Canopy cover is 40% outside of WLPZs, 50% within Class I & II WLPZs.
(ii) Post treatment stand shall contain no more than two-hundred (200) trees per acre over three (3) inches in dbh.
(ii) Vertical spacing shall be achieved by treating dead fuels, excluding dead branches on the trees retained for stocking, to a minimum clearance distance of eight (8) feet measured from the base of the live crown of the post-harvest Dominants and Codominants to the top of the dead surface or ladder fuels, whichever is taller.

B. MECHANICAL THINNING TREATMENT PRESCRIPTION: Trees to be harvested in unmarked areas shall be harvested according to the following designation prescription:
(1) Tree removal shall target suppressed, Intermediate, and understory trees In order to increase crown to base height and the Quadratic Mean Diameter of the stand. (2) Only trees less than thirty (30) Inches in stump diameter, measured eight (8) Inches above ground level, may be removed asper 14 CCR 1038.3(h).
(3) In stands where the preharvest crown canopy of Dominants and Codominants is occupied by trees less than fourteen (14) inches in dbh, a minimum of one-hundred (100) trees over four inches in diameter shall be retained per acre for site I, II, and Ill lands as per 14 CCR 1038.30). 477
(4) The following canopy, retention, and spacing standards shall be achieved on at least eighty (80) percent of the Harvest Area as per 14 CCR 1038.3(k):
(a) Minimum 40% post treatment canopy closure shall be retained outside of the WLPZ. (b) Post treatment stand shall contain no more than two-hundred (200) trees per acre over three (3) inches in dbh.
(c) Vertical spacing shall be achieved by treating dead fuels, excluding dead branches on the trees retained for stocking, to a minimum clearance distance of eight (8) feet measured from the base of the live crown of the post-harvest Dominants and Codominants to the top of the dead surface or ladder fuels, whichever Is taller. (5) Slash and woody debris shall be treated to achieve a maximum post-harvest depth of six (6) Inches above the ground .
(6) All surface fuels within one-hundred-fifty (150) feet of an Approved and Legally Permitted Structure, which could promote the spread of wildfire, shall be chipped, burned, or removed within forty-five (45) days from the start of Timber Operations. (7) To provide for wildlife habitat, conifer snags 16" DBH and greater and over 20 feet tall shall be retained at a maximum rate of 2 per acre where they exist in the preharvest stand, provided they do not pose a safety risk during and following timber operations. Native shrubs, brush, large down woody debris, and similar ground cover may be retained in a "mosaic" arrangement provided such arrangement does not provide for the vertical or horizontal continuity of fuels within the residual stand.
(8) The level of residual Stocking shall be consistent with maximum sustained production of highquality timber products. The residual stand shall consist primarily of healthy and vigorous Dominants and Codominants from the preharvest stand. Trees retained to meet the Basal Area stocking standards shall be selected from the largest trees available on the project area prior to harvest. In no case shall stocking be reduced below the standards found within 14 CCR§ 913.3 [933.3, 953.3] (a): 14 CCR 933.3(a)(l)(A)(Southern) states: On Site Ill mixed conifer lands, at least 75 sq. ft. per acre of basal area shall be left, and on Site Ill lands where greater than 50% of the basal area Is pine, at least 75 sq. ft. per acre of basal area shall be left.

C. MECHANICAL THINNING TREE SELECTION: Trees to be harvested will include select codominant, intermediate, and suppressed trees where upon removal will eliminate the vertical continuity of fuels (ladder fuels) and horizontal continuity of fuels (tree crowns) for the purpose of reducing the rate of spread, duration and intensity, fuel ignitability, or ignition of tree crowns. Only trees less than thirty (30) inches in stump diameter, measured eight (8) inches above ground level, may be removed as per 14 CCR 1038.3(h). Trees specifically targeted for removal include those 1) In the suppressed and Intermediate crown classes, 2) those with poor vigor such as less than 30% 478
live crown, sparse crown, or otherwise poor form; 3) and those with visible structural defects, and/or evidence of insect and/or disease infestation. Codominant trees may be removed to reduce horizontal crown fuel continuity and stand density, provided the stand QMD increases within the residual stand as per 14 CCR 1038.3(g) and the minimum stocking standards of 14 CCR 933.3 are met.

WILDLIFE CONSIDERATIONS: Conifer Snags 20"+ DBH and over 20 feet tall shall be retained at a minimum rate of 2 per acre where they exist in the preharvest stand provided they do not pose a safety risk during and following timber operations.

II. HAND THINNING SPECIFICATIONS
The silvicultural treatment within the project will be a thinning from below of conifers up to and including 12 inches DBH, and surface fuels. Approximately 90% of surfaces fuels shall be treated, with a requirement of surface fuel removal within 10 feet of overstory conifer dripline. Vegetation will be altered to provide at least 10 feet from the top of the surface fuel to the bottom of the live crown of adjacent conifers. A general horizontal and vertical discontinuity of fuels will be created through the implementation of this prescription.

Cut vegetation shall be hand thinned and broadcast chipped according to the Project Map. Post-treatment woody residue within treatment units shall be no greater than six inches in depth, and shall not be piled against residual vegetation.

1.The Contractor shall select the highest quality conifer and remove surrounding, competing brush, and conifers to the specified diameter limit for the unit. Space trees an average of 20’ x 20’.

2.Remove all target trees where they exist under the canopy/within the drip line of trees to be retained.

3. Do not remove conifers that are growing in open areas 25 feet or more from other trees.

4. Residual timber (leave trees) shall consist of healthy, vigorous dominant, and codominant trees with full crowns, greater than 40% live crown, free of defect and the best phenotypes of the pre-harvest stand.

5. Overstory retention priority shall generally be in the following order: Sugar/Western White Pine, Jeffrey Pine, White Fir, Lodgepole Pine.

6. Vegetation will be altered to provide at least 10 feet of clearance from the top of the surface fuel.

Pruning may be necessary to achieve this 10-foot vertical clearance distance. If pruning is utilized to achieve this clearing distance, the following specifications shall be followed:
a. Hand tools shall be utilized to complete pruning.
b. Pruning cuts shall be made just outside of the branch collar, not flush with the tree bole, to ensure sealing of the cut and to prevent leaving "stobs" on residual trees. c. Pruning slash shall be treated according to the slash abatement standards of the unit where it is created.
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7. All snags up to 16" DBH will be cut and treated to the specifications herein unless otherwise indicated by the RPF or designee. Fell snags shall be limbed of aerial fuels, with resulting slash treated to the specifications herein to the greatest extent possible.

8. All brush species shall be treated. All brush within 10 feet of dripline of residual conifers shall be removed. (Dripline is defined as the line that is perpendicular to the longest limbs of the residual tree canopy.) Brush beyond this zone shall be treated to create an effective fuel break. Operators shall leave residual brush clumps in a natural "mosaic" arrangement to provide for wildlife habitat, provided such clumps are not located within 10 feet of driplines and do not contribute to horizontal or vertical continuity of the fuels.

9. Live and healthy willow, cottonwood, and other riparian species shall be avoided unless otherwise indicated by the RPF or designee.

10. Pockets of pre-existing slash either from natural mortality, current, or past timber harvest operations shall be treated to reduce the size of material and height of the fuel concentration.

11. If material is ground skid to a chipper, the Contractor is responsible for constructing waterbars on all skid trails at a maximum distance of 150 feet apart.

12. Chipped material shall be spread out to an average depth of 6 inches or less. Material shall not be concentrated into piles or against residual vegetation, including residual tree boles.

13. Tree stumps and stems shall be no taller than 4" above ground, measured on uphill side, or 4" above natural obstacles that must be avoided such as boulders. Maximum residual surface fuel size is 18” x 3”.

14. Isolated logs that exhibit progressed decay characterized by lack of bark and twigs, faded wood color and soft wood texture, or logs that are incorporated into mineral soil may be left unaltered by the Contractor, provided they are isolated and do not contribute to a concentration of surface fuels. No aerial fuels are allowed on leave logs.

15. Berms created from equipment movements that are greater than 12” in height of soil (not litter/duff) must be dispersed or brushed over to even out the surface.

16. Effort shall be made to direct chipped vegetation within unit boundaries, especially along roads, Controlled Areas/unique features, and private property. 480
________________________________________
August 4th, 2025
Jay Manning
Division Chief, SLT Fire Dept.

Subject: STHS Fuel Reduction Project

COVER LETTER
Dear Jay Manning:

Acres Forestry is excited to place a bid on this important fuels reduction project that will treat important units throughout South Lake Tahoe. From our headquarters in El Dorado County, we are located to mobilize quickly and efficiently. We are committed to providing responsive and professional services for you and your team and we offer trained personnel with the right attitude to work safely and achieve the project goals and objectives. The professionals within our business and our subs routinely work together to serve public and private agencies, both Federal and State, on similar forest thinning, land clearing, and fire protection projects. Should you have any questions or if you would like to discuss the details of our attached detailed submittal, our contact information is included below:

Treyton Northup - Acres Forestry
535 Cold Springs Rd Placerville, CA 95667
(530)307-2513, [email protected]
We look forward to working with your team on this important project. Growing up off of North Upper Truckee and having my career shaped by the Angora Fire, it would be an honor to reduce wildfire risk throughout my home town. We will adhere to the requirements and details described in the referenced RFP. With our current workload, we can manage the scope of this project comfortably and plan to finish within the allowed timeframe. This proposal is valid for no less than 120 calendar days from submittal.

Sincerely, Treyton Northup
Attachments: Statement of Work and Proposal
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EXECUTIVE SUMMARY
The City of South Lake Tahoe is committed to reducing wildfire risk and enhancing community fire protection within its Direct Protection Authority (DPA). Through funding provided by the U.S. Department of the Interior, Bureau of Land Management, the City will implement hazardous fuels reduction treatments on approximately 149.82 acres of City-owned forested lands. The project will focus on three high-priority areas: the Lake Tahoe Airport, the Tahoe Vista Neighborhood, and the Campground/Recreation Complex.

Project objectives include reducing hazardous fuel loads in dense urban forests by removing ladder fuels, old slash, dead and dying brush, and other dry woody materials to decrease biomass and vegetation density. Treatments will mitigate crown fire potential and surface fire behavior in untreated forest stands through strategic thinning of live and dead/dying trees up to 30 inches in diameter, breaking up ground fuel continuity, and reducing brush fields to improve overall forest health.

This fuels reduction initiative is a vital step in safeguarding the City of South Lake Tahoe’s residents, infrastructure, and surrounding natural resources from the increasing threat of catastrophic wildfire.

Company History, Background, and Experience
Acres Forestry
Acres Forestry is a family owned and operated forestry company based out of Wellington NV. Owners Treyton and Chris have an extensive background fighting fire for federal, local, and county departments. We started the Acres Forestry in 2020 in an effort to mitigate fire risk on the landscape scale in order to conserve the lands we hold dear. Acres Forestry specializes in mechanical fuels reduction treatments within WUI zones providing a park like product that is not only aesthetically appealing but also provides communities with a risk reduction to catastrophic wildfires. Acres Forestry is a licensed LTOA contractor as well as CSLB C-49 Tree Service Contractor.

Treyton Northup (Owner/Operator) LTO #A014337 | CSLB #1092463: Upon completion of high school, Treyton attended the Fire Academy at Lake Tahoe Community College. He then took the knowledge from the academy and implemented it by being hired on Slide Mtn Handcrew where he worked for 5 seasons fighting fires all across the western US as well as implementing fuels reduction projects throughout Incline Village. Treyton also worked on Roosevelt Hotshots as a sawyer for one season. In the off season Treyton would work for fuels reduction contractors where he learned to operate heavy machinery to increase pace and scale of fuels reduction efforts. Since 2020, Treyton 482
has been the driving force behind Acres Forestry in an effort to reduce wildfire risk throughout the Sierras.

Chris Clark(Owner/Operator): Chris has worked for El Dorado County Fire Department for the last 20 years moving from firefighter paramedic to engineer and oversees the department's helicopter rescue program. Chris has 5 years experience falling timber, masticating, and running logging equipment in mountainous terrain.

Project Team/Subcontractors & Crew Experience
Acres Forestry maintains a highly skilled crew with diverse experience in fuels management, mechanical treatments, and forestry operations:
● Lane Bennett (Owner, Deadwood Forestry- Subcontractor) LTO #A013329
10+ years of wildland firefighting, fuels reduction, mechanical operations, and logging experience throughout the Sierra Nevada. Expert in mastication operations, timber removal operations, and project management of complex fuels treatment projects. He completed his Bachelors of Science in Mechanical Engineering from the University of Nevada, Reno in 2019.
● David Curtis (Safety Officer, Equipment Operator & Faller) 10 years of wildland firefighting experience with specialization in timber falling. David has completed his Bachelors degree in Forest Management from the University of Nevada, Reno (2019). Four years of operational experience with mastication and logging equipment across various Sierra Nevada fuel reduction projects. ● Tobin McRae (Operations Layout/Planning & Faller)
Two years of wildland firefighting experience. Five years of logging and forestry experience falling and operating heavy equipment. Tobin has completed his Forest Management degree from the University of Nevada, Reno (2024) ● Jason Gera (Equipment Operator & Faller)
Two years of experience operating logging and mastication equipment, specializing in precision mastication in sensitive areas.
● Andrew Gera (Forestry Technician & Operator)
Two years of wildland firefighting experience, with one year of experience in logging and mastication operations.
● Jose Villa (Owner, Mountain View Forestry – Hand Crew Subcontractor) With over 20 years of experience in wildland fire and fuels management, Jose Villa leads Mountain View Forestry, a company specializing in hand treatments and fuels reduction contracting. Jose manages five crews, each composed of 20 experienced personnel trained in hand thinning, piling, pruning, and hazard tree removal. His teams have an extensive track record of supporting CAL FIRE and the U.S. Forest Service on wildfire suppression and fuels treatment projects throughout the western United States. Jose’s crews bring significant capacity and expertise for large-scale hand treatment operations in complex forest environments.
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Points of Contact and Qualifications
2 ● Treyton Northup - Owner of Acres Forestry 530-307-2513 ○ CA D-49 #1092463, LTO# A014337
● Lane Bennett - Owner of Deadwood Forestry, LLC 661-718-5752 ○ LTO#A013329#CA202253117398/#NV20201937483
Equipment and Capability
Masticators
● 2019 Tigercat LX830D feller buncher with Tigercat 4161-15 Masticating Head ○ 5000 hours
○ 330 horsepower
○ Capable of masticating 18” DBH trees efficiently
○ Equipped with a leveling cab to work on steep slopes up to 60% comfortably without the use of a tethered machine.
○ Only masticating head on the market with over 90 degrees of articulation (130 degrees). This allows for improved final product, better efficiency, and added abilities for various fuel types.
● 2024 Tigercat 470 Tracked Masticator
○ 300 hours
○ 370 horsepower
○ Capable of masticating 15” DBH trees efficiently
● 2024 FAE RCU 75
○ Remote Control Masticator that has capabilities of masticating slopes up to 55 degrees (140% grade)
○ This machine works productively in steep/technical terrain, all brush fuel types, and trees <6”
○ 500 hours
Excavators
● 2024 Caterpillar 310
○ Equipped with fae masticating head, rotobec rotating log grapple or bucket for slash cleanup, log loading, and land restoration/maintenance efforts. ○ 800 hours
Log Loaders
● 2019 John Deere 2156
○ Equipped with rotating log grapple and heel rack for loading log trucks, building landing piles, and shovel logging in inaccessible locations. ○ 4000 hours
Skidders
● 2005 Caterpillar 525B
○ Grapple Skidder with a winch. Reliable midsized skidder great for skidding in selective thinning applications.
○ 7000 hours
● 2020 Tigercat 620
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○ Grapple Skidder with a winch. High production whole trees skidder for the toughest and most rugged applications.
○ 900 hours
● 1980 Clark Ranger 664
○ Winch skidder that is small and maneuverable for tight timberstands or very steep and technical terrain.
○ 3000 hours
Harvester/Processor
● 2021 Tigercat 850
○ Tracked harvester/processor mounted with Tigercats 568 processing head. This head is innovative, precise, and reliable for felling and manufacturing saw logs. It will fell/process trees up to 30”.
○ 6400 hours
Chippers
● Bandit 20XP tracked chipper
○ Whole tree tracked chipper with live feed table.
● Bandit 19XP tracked chipper
○ Whole tree tracked chipper without a live feed table that can be hand fed.

Handcrew
● Five 20 man hand crews
○ We utilize our handcrews for the steepest/toughest terrain or the areas that are too sensitive to allow heavy equipment to operate in.
○ Impressive strength in numbers can complete up to 100 acres a day of thinning/piling operations.

Firefighting Equipment
● Polaris Ranger 800
○ Mounted with 50 gallon high pressure water/class A foam injection system with the equivalent of up to 300 gallons of water suppression. This unit has the ability to suppress fire anywhere on a job site being able to mobilize in steep terrain and through logging slash.
● Water Trailer
○ 500 gallon water buffalo attached to a truck that can drive all roads and is equipped with 300+ feet of hose to attack fires with large volumes of water. ● Fire Boxes
○ At every designated landing we place fire boxes equipped with ■ Backpack water pumps
■ Fire extinguishers
■ Shovels
■ McClouds
■ Axes
■ Polaskis
■ Chainsaws
■ Class A Foam
■ First Aid Kits
● All equipment we’ll be using has a ground PSI of 10 or less and meets or exceeds the requirements of Lahontan Regional Water Quality Control Board. 485
Scope of Work/Implementation
Overview
Acres Forestry, a small business that works closely with our subcontractor Deadwood Forestry to implement fuels reduction projects throughout the Sierra Nevada. We have a successful track record working together to complete projects on both private and public lands. Safety is of the utmost importance for not only our crews but for the public that recreates in and around the treatment boundaries. Signs notifying the public of timber operations will be posted in a conspicuous manner throughout the project area. All work will be completed within one year of completed contract date.

All slash will be piled neatly within landings in a manner that will support full consumption when burned at a later date. These burn piles will be constructed so as to not scorch residual trees. All trees will then be loaded onto trucks and sent to a biomass facility in woodland. All equipment utilized will have a ground psi of less than 10. All leave trees will be limbed at a height of no less than 8 ft above ground. We will finish treatment by using our remote controlled masticator to mulch up all residual slash in the unit to provide a park-like finish.

Hand Treatment: All hand treatment areas will be completed via our subcontractor Mtn.

View Reforestation. They have a proven track record working for us in the past and provide efficient 20 man hand crews that do great work. All hand work units will be hand cut and chipped that will be broadcast throughout the units to a depth of no less than 6”. 90% of surface fuels will be treated in order to eliminate ladder fuels throughout the treatment area.

Campground
Mechanical hand mixed: Due to the sensitivity of a campground, this unit will have mixed mechanical and hand thinning to reduce ground impact and to protect existing infrastructure. We will use hand falling to remove the dead/dying and suppressed trees that will be 100% marked. Small diameter trees that are unmerchantable will be chipped and broadcasted in the campground making sure to keep the immediate sites and their parking spaces clear of chip. Larger removals that have merchantable lengths will be shipped to Tahoe Forest Products or Woodland Biomass for maximum utilization. 486
Tahoe Vista Neighborhood
This unit will be treated using hand fallers, a cat 310 excavator, a track chipper and a remote controlled masticator. First, hand fallers will cut trees to spec and the excavator will follow behind to feed our chipper to chip all trees that don’t meet the utilization specs from woodland biomass. This broadcast material will not exceed 4” depth. All remaining trees will be hand processed and loaded onto log trucks to be taken to the woodland biomass facility. Our remote controlled masticator will finish up by masticating any residual slash within the unit.

ADDITIONAL CONSIDERATIONS

2. To reduce fire risks during our work a 300 gallon water trailer outfitted with firefighting equipment and tools will be onsite during operations along with a 50-gallon high pressure foam injection system on our side-by-side.

3. Safety Plan
-Strict control of the work area is critical during logging operations. A Cal/OSHA-defined “competent person” must evaluate each logging area for hazards and make an appropriate logging plan of action. Know and understand this logging plan before starting work. Work areas are designed so that cut trees won’t land in adjacent, occupied areas. Respect the assigned work areas. Make sure that you are stationed at least two tree lengths away from the nearest cutting zone.
-When entering a cutting zone, evaluate the area for hazards. Note the slope of the land, wind conditions, and look for signs of loose bark, broken limbs, or other tree damage. Plan and prepare for retreat zones in case of an emergency.

Use the appropriate equipment and tools for each job and keep them maintained.

Repair or replace logging equipment and tools when necessary. Attend and understand the training that your employer offers on logging operations, unpredictable situations, and medical emergencies or first aid. -Be careful when working around mobile logging equipment such as trucks, skidders, and loaders. Wear your seatbelt and don’t allow coworkers to grab onto 487
the equipment for a ride. Maintain the equipment and ensure it has appropriate safety features such as a roll bar or falling object protective guards. Take care around loaded vehicles and equipment because piles of logs can be unstable. -Wear your personal protective equipment (PPE). Gloves protect your hands while chaps or saw pants protect your legs. Your head, face, and eyes should be protected with a hard hat that has a chin strap and the use of goggles or a face shield. Use hearing protection such as ear plugs or ear muffs, but stay alert for emergency warning signals. Steel toed shoes with a supportive ankle are a must to protect your feet. Lastly, know where you and your coworkers are in relation to the activities that are going on nearby. Although your job is important, your safety is more important.
-Communications: We get cell reception in select areas throughout the sale so we can utilize for emergency calls. Furthermore we have high powered crew radios we can maintain contact with each other in case of emergency. For serious injuries we have high powered forest service compatible radios we use while contracting on fire assignments that we can use to hit repeaters and local dispatch centers for serious emergencies.
-9 Line Medical Evacuation Request that we can utilize:

1. Grid location of pickup site

2. Radio frequency, call sign

3. Number of patients by precedence a. Urgent b. Urgent-Surgical c.

Priority d. Routine e. Convenience

4. Special Equipment a. None b. Hoist c. Extraction Equipment d.

Ventilator 5. Number of patients by type L ____# Patients litter A ____# Patients ambulatory

6. (Peacetime) Number and type of wound, injury. Specific information regarding casualty(ies).

7. Method of marking a. Panels b. Pyrotechnic signal c. Smoke signal d.

None e. Other

8. Patient Nationality and status a. U.S. Military b. U.S. Civilian c. Non U.

S. Military d. Non U.S. Civilian e. EPW

9. NBC/terrain description (wartime) N. Nuclear B. Biological C. Chemical N/A

4. We have the capability of transporting our equipment and hauling any materials required for the project.

Project Budget/Price Schedule
Project Area Treatment Type Quantity Unit Price Per Unit Total Cost ($) Lake Tahoe Airport Mechanical Thin 51.64 Acres $3,495.00 $180,481.80 Lake Tahoe Airport Hand Thin/Chip 59.18 Acres $1,375.00 $81,372.50 Tahoe Vista
Neighborhood
Mechanical Thin 9.00 Acres $5,395.00 $48,555.00
Campground/Recreation
Complex
Mechanical Thin 30.00 Acres $2,950.00 $88,500.00
*Not to Exceed Price per Unit 149.82 Acres Total $398,909.30 Past Projects and References
Acres Forestry
● Tahoe Truckee Unified School District Contract #22-29-03M ○ Defensible Space Clearance around Rideout Elementary School ○ July-August 2022
○ TTUSD Reference Contact Gib Benthin 530-308-1187
● Tahoe Truckee Unified School District Contract #22-27-01M ○ Defensible Space Clearance around Glenshire Elementary School ○ July 2022
○ TTUSD Reference Contact Gib Benthin 530-308-1187
Lakes Community Fuel Break (listed above)
● Lake Tahoe Community College Student Housing tree removal contract ○ Project consisted of removing 50+ trees for the development of a student housing project.
○ PO 231478
○ Reference Contact- Roy Beng 408-747-9358
● Somersett HOA Brush Removal
○ Reno NV
489
○ Project consists of 500 acres of brush mastication to aid in the prevention of wildland fires in the community of Somersett HOA.
○ Reference contact- Trey Palmer 775-470-2581
● Subcontractor for Deadwood Forestry’s Whitebark Institute 2023 Mammoth Lakes Community Fuel Break (listed below)
● Subcontractor for Deadwood Forestry’s Whitebark Institute 2024 Mammoth Lakes Community Fuel Break Reds Meadow Implementation ll (listed below).

Deadwood Forestry
● Whitebark Institute 2023 Mammoth Lakes Community Fuel Break. This project consists of 200 acres of fuels reduction and forest restoration for the community of Mammoth Lakes, CA to provide a halo of protection. We are removing brush and performing an understory and overstory thinning of the trees focusing on removing the dead. Reference Sarah Hoff-Phillips (206) 650-4633 ○ 200 acres (Summer 2023)
● Whitebark Institute 2024 Mammoth Lakes Community Fuel Break (Reds Meadow Implementation ll). This project consists of 606 acres of Fuels reduction (removal of <12in to 20 ft. spacing), 250 acres of forest health units (selective logging of trees <30in and removal of all roadside hazard trees), and 105 acres of meadow restoration (removal of all trees <30 in in the meadow. Reference Sarah Hoff-Phillips (206) 650-4633 (project manager)
○ 960 acres (Summer 2024)
● Sugar Bowl Corporation Forestry Health & Fire Fuel Reduction Project 2024 Deadwood Forestry, LLC was the primary contractor of this project.This project was not pre-marked, so Deadwood Forestry was in charge of selecting the trees being cut by the given prescription. This project focused on mitigating the fir die off the higher elevation Sierras are currently encountering and providing a shaded fuel break and spacing out the timber stand to promote healthy forest growth. Reference Meghan Lowry (530) 668-9143 (10/2024-07/205) complete ○ 198 acres
490
491
492
493

EVALUATION SCORE SHEET
Vendor/Proposer Evaluator #1 Evaluator #2 Evaluator #3 Evaluator #4 Evaluator #5 TOTAL RANKING Acres Forestry 79 85 79 90 86 419 1
Arbour Pros 71 61 88 66 78 364 3
Mountain View
Reforesteration 50 48 69 47 31 245 6
Burnbot 85 79 84 81 86 415 2
Mountain Enterprises 68 78 70 83 62 361 4
Sierra Valley 66 83 75 71 63 358 5

MG AM LM JM DB
INSTRUCTIONS:

1. Vendor/Proposer Name: Fill in company name from each RFP/BID received

2. Evaluator #1: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

3. Evaluator #2: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

4. Evaluator #3: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

5. Evaluator #4 (if necessary): insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

6. Total Score: This is the total combined score from all evaluators for each Vendor/Proposer

7. Ranking: Rank each Vendor/Proposer based on total number of points, highest to lowest. Rank numerically, 1 as the highest

8. Comments: note any comments relevant to the scores, or comments the DH should consider for final determination

9. #1 Ranking typically is the Highest number of points and would be the recommended vendor to the Department Head

10. Department Head makes the recommenation for Award based on ranking, comments, and recommedation 494

EVALUATION SCORE SHEET

COMMENTS
Small local company with lower cost. Includes subs and missing timeline
Per RPF, Failed - References not included and proposal incomplete Per RPF, Failed - did not address mechanical Thinning/sawlog removal as required
Most of their experience is with masticators, alot of current projects in the works around the area
Previous work with the city, Overall proposal met the spec. Large company with a lot of power line clearing work completed Exceeds budget for both Option 1 & 2
495
Copyright:© 2013 Nation al Geographic Society, i-cubed
Unit# Treatment Document Acres
1 Mechanical FREx 19.35
2 Mechanical FREx 13.07
3 Hand CEQA 5.84
4 Hand CEQA 14.60
5 Hand CEQA 4.68
6 Hand CEQA 6.06
7 Hand CEQA 7.28
8 Mechanical FREx 19.21
9 Hand CEQA 11.79
10 Mechanical FREx 29.60
11 Mechanical FREx 8.99
12 Hand CEQA 9.35
TOTAL 149.82

AIRPORT UNITS

TAHOE ISLANDS UNIT

REC CENTER UNIT
T ext
SNPLMA FUELS REDUCT ION – SOUT H LAKE T AHOE, PROJECT SL01, PRIORIT Y 18-13 T 12N, R18E, S4, 5, MDBM
Ow n ership_Boun dary
Treatment_Unit
Method
Han d
Mechan ical

0.2 0.1 0 0.2Miles 1 in ch = 583 feet ¯
496
Copyright:© 2013 National Geographic Society, i-cubed
Southern Nevada Public Land Management Act Resilience Exemption Danielle E. Bradfield, RPF #2808
Feather River Forestry LLC
±
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
General Vicinity Map - Airport Zone
T12N, R18E, S4 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Hand Treatment
Exemption Area
Ownership Boundary
0 0.5 1
Miles
1 in = 2,000 ft
1:24,000
497
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Southern Nevada Public Land Management Act Resilience Exemption Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
±
1 in = 417 ft
1:5,000 0 250 500 1,000
Feet
Exemption Map 1 of 4 - Airport Zone
T12N, R18E, S4 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Class 1 Watercourse
Class 3 Watercourse
Landing Exsisting
Gate
Utility
Exemption Area
Road
Ownership Boundary
498
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Southern Nevada Public Land Management Act Resilience Exemption Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
±
1 in = 417 ft
1:5,000 0 250 500 1,000
Feet
Exemption Map 2 of 4 - Airport Zone
T12N, R18E, S4 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Class 1 Watercourse
Class 2 Watercourse
Class 3 Watercourse
Class 4 Watercourse
Landing Exsisting
Gate
Utility
Exemption Area
Road
Ownership Boundary
Hand Treatment
499
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Southern Nevada Public Land Management Act Resilience Exemption ±
0 250 500 1,000
Feet
1 in = 417 ft
1:5,000
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
Exemption Map 3 of 4 - Airport Zone
T12N, R18E, S4 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Class 1 Watercourse
Class 2 Watercourse
Class 4 Watercourse
Utility
Exemption Area
Road
Ownership Boundary
Hand Treatment
500
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Southern Nevada Public Land Management Act Resilience Exemption ±
0 250 500 1,000
Feet
1 in = 417 ft
1:5,000
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
Exemption Map 4 of 4 - Airport Zone
T12N, R18E, S16 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Class 1 Watercourse
Ownership Boundary
Hand Treatment
501
Copyright:© 2013 National Geographic Society, i-cubed
Southern Nevada Public Land Management Act Resilience Exemption General Vicinity Map - Tahoe Island Zone
T12N, R18E, S5 MDBM
Emerald Bay, CA USGS 7.5' Quad Contour Interval = 40'
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
1 in = 2,000 ft
1:24,000 0 0.25 0.5 1
Miles
±
Legend
Ownership Boundary Exemption Area
502
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
±
Southern Nevada Public Land Management Act Resilience Exemption 0 250 500 750 125
Feet
1 in = 250 ft
1:3,000
Exemption Map - Tahoe Island Zone
T12N, R18E, S5 MDBM
Emerald Bay, CA USGS 7.5' Quad Contour Interval = 40'
Legend
Class 1 Watercourse
Class 2 Watercourse
Designated Trail
Road
Landing Exsisting
Ownership Boundary
Exemption Area
503
Copyright:© 2013 National Geographic Society, i-cubed
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
1 in = 2,000 ft
1:24,000 0 0.25 0.5 1
Miles
±
Southern Nevada Public Land Management Act Resilience Exemption General Vicinity Map - Rec Center Zone
T13N, R18E, S32 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Ownership Boundary
Exemption Area
504
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
Feather River Forestry LLC
Danielle E. Bradfield, RPF #2808
PO Box 1411
Quincy, CA. 95971
(530) 927-7095
±
Southern Nevada Public Land Management Act Resilience Exemption 1 in = 417 ft
1:5,000 0 250 500 1,000
Feet
Exemption Map - Rec Center Zone
T13N, R18E, S32 MDBM
South Lake Tahoe, CA USGS 7.5' Quad Contour Interval = 40' Legend
Road Private Permanent
Ownership Boundary
Small Structure
Utility
Exemption Area
505
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:19
Agenda Item: Agreement with Lake Tahoe Unified School District to Provide School Resource Officer Executive Summary: This is a resolution approving a Memorandum of Agreement for the Police Department to dedicate a School Resource Officer for the 2025-2026 school year and approve budget with up to $82,484.00 reimbursement from LTUSD
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute the Memorandum of Agreement with the Lake Tahoe Unified School District (LTUSD) regarding the operation of the School Resource Officer (SRO) for the 2025-2026 School Year and approve budget for reimbursement from LTUSD to the City in the amount up to $82,484.00.

Responsible Staff Member: Lieutenant Russell Liles
Reviewed and Approved By: Jeff Roberson, Chief of Police Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report-School Resource Officer Agreement.docx
02-Resolution - School Resource Officer Agreement with LTUSD.docx 03-School Resource Officer Agreement (Exh. A to Reso)
506
Council Agenda Report September 09, 2025 Page 2 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 09, 2025
Title: School Resource Officer Agreement
Location: Citywide
Responsible Staff Member: Lt. Russell Liles
Background: The South Lake Tahoe Police Department is very supportive of the Lake Tahoe Unified School District and has developed a working partnership with the District by being committed to a variety of programs and services that will continue to reduce truancy, juvenile delinquency, and overall crime in our community. For the past 30 years, one of the ways the Department and the District have partnered together is through the School Resource Officer (SRO) program.

The SRO plays a vital role in promoting a safe and supportive learning environment at South Tahoe High School and provides assistance to other schools in the city as needed. In addition to addressing school-related criminal matters and safety concerns, the SRO builds meaningful relationships with students, acting as a trusted mentor and positive role model. Through daily interactions, the SRO offers support and guidance on a range of issues—from academic and personal challenges to complex situations involving family dynamics or community influences.

The SRO program is a vital resource for both the School District and the broader community. Its positive influence on students and their families continues to make a meaningful impact, contributing to a safer and more supportive environment for everyone.

In 2024, an SRO presentation was completed to the Police Advisory Commission (PAC). The PAC later briefed Council with a Commission report. The PAC expressed their support of the SRO program and the continuous collaboration between LTUSD and the City of South Lake Tahoe to have a police officer in our schools.

Issue and Discussion: This item is before the City Council for approval of the attached Memorandum of Agreement concerning the operation of the School Resource Officer (SRO) Program between the City of South Lake Tahoe Police Department, and the Lake Tahoe Unified School District. The Agreement requires the Police Department to provide one Police Officer for the 2025-26 school year and for the District to reimburse the City in the amount up to $82,484.00 for this officer.

This amount pays the base pay of the Police Officer’s salary for the nine- month school year.

Financial Implications: There will be no additional burden to the general fund for the School Resource Officer. This position has been budgeted as an existing allocation for the Police Department. The District will reimburse the Department in the amount of $82,484.00. 507
Council Agenda Report September 09, 2025 Page 2 of 2
Once received, these funds will be applied to account # 100 02110 34210 Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: This proposed agreement with LTUSD supports the following strategic priorities:

Priority 3 – Ensure Public Safety
508
Resolution 2025-XXX September 09, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 09, 2025
Memorandum of Agreement with the Lake Tahoe Unified School District for a School Resource Officer (SRO) for the 2025-2026 School Year with Budget for Reimbursement from LTUSD to the City in the amount up to $82,484.00

BACKGROUND
A. The South Lake Tahoe Police Department is very supportive of the Lake Tahoe Unified School District and has developed a working partnership with the District by being committed to a variety of programs and services that will continue to reduce truancy, juvenile delinquency, and overall crime in our community. For the past 30 years, one of the ways the Department and the District have partnered together is through the School Resource Officer (SRO) program.

B. In 2024, an SRO presentation was completed to the Police Advisory Commission (PAC). The PAC later briefed Council with a Commission report. The PAC expressed their support of the SRO program and the continuous collaboration between LTUSD and the City of South Lake Tahoe to have a police officer in our schools.

C. The Agreement between the City of South Lake Tahoe Police Department and the Lake Tahoe Unified School District requires the Police Department to provide one Police Officer for the 2025-2026 school year and for the District to reimburse the City in the amount up to $82,484.00 for this officer. The amount pays the base pay of the Police Officer’s salary for the nine-month school year BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the SRO memorandum of agreement with LTUSD for the 2025-2026 school year, which is attached hereto as Exhibit “A.”

2. Authorizes budget up to $82,484.00 from the Lake Tahoe Unified School into the Police Special Services account for Fiscal Year 2025-2026 as follows:
10002110-34210 Police Special Services (+) $82,484.00
509
Resolution 2025-XXX September 09, 2025 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on September 09, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
510
511
512
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:20
Agenda Item: Ratification of Subcontractor Addition for the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 2
Executive Summary: The Tahoe Valley Stormwater and Greenbelt Improvement Project is a vital community and environmental improvement project. Based on feedback from the public received during the Area Plan process, and subsequent design meetings and public survey for the Greenbelt area, the project has been developed to provide the benefits requested by the community and stakeholders, including drainage, water quality, public space, new naturalized play structures, and improved active transportation paths. Due to the size and diversity of the overall project, the City split it into two phases to secure funding from a variety of eligible and applicable funding sources. Both phases are currently under construction. On December 10, 2024, City Council awarded the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 2 (Project) to Herback General Engineering ($6,754,601.95) and approved a 10% construction continency ($675,460.20). Herback General Engineering (the Contractor) had six listed subcontractors with their bid, two of which were required. In July 2025, the Contractor requested to add a subcontractor (Morgan Concrete) to complete a portion of the concrete work required in the Project, at a proposed value of 2.97% of the original contract amount. Per Public Contract Code Section 4109, â€œsubletting or subcontracting of any portion of the work in excess of one-half of 1 percent [0.5%] of the prime contractorâ€™s total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity". The Contractor provided a letter outlining the schedule impacts that have occurred in the project. Allowing the Contractor to add this subcontractor will come at no cost to the City and will help them to be successful in delivering the project by the grant deadlines. This project is funded by multiple grants which have various upcoming expiration dates. Ensuring that the project is constructed prior to the grants expiring is seen as a public necessity by City staff as this project is largely grant funded. To avoid causing delays, staff allowed the addition of the concrete subcontractor and is requesting ratification from City Council for this action.

Requested Action / Suggested Motions: Pass a Motion ratifying the addition of a concrete subcontractor (Morgan Concrete) to the construction contract with Herback General Engineering for Phase 2 of the Tahoe Valley Stormwater and Greenbelt Improvement Project, pursuant to Public Contract Code section 4109 and the written finding of public necessity in the staff report.

Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Reviewed and Approved By: John Dickinson, Interim Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report-Subcontractor Addition.docx
02-Subcontractor Addition Request
513
Council Agenda Report September 9, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Ratification of Subcontractor Addition for the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 2
Location: Tahoe Valley drainage watershed, inclusive to the “Greenbelt” area located behind The Crossing (AKA “factory stores”) at the South Y
Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Background: The Tahoe Valley Stormwater and Greenbelt Improvement Project is a vital community and environmental improvement project. Based on feedback from the public received during the Area Plan process, and subsequent design meetings and public survey for the Greenbelt area, the project has been developed to provide the benefits requested by the community and stakeholders, including drainage, water quality, public space, new naturalized play structures, and improved active transportation paths.

Due to the size and diversity of the overall project, the City split it into two phases to secure funding from a variety of eligible and applicable funding sources. Both phases are currently under construction.

1. Phase 1 consists of stormwater and water quality improvement work within the Bonanza neighborhood and downstream of James Avenue at 3
rd Street to Tahoe Keys Blvd.

2. Phase 2 consists of the Central Greenbelt Area (behind the Crossings) spanning between Emerald Bay Road at B Street down to Highway 50 at 4th Street.

Issue and Discussion: On December 10, 2024, City Council awarded the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 2 (Project) to Herback General Engineering ($6,754,601.95) and approved a 10% construction continency ($675,460.20). Herback General Engineering (the Contractor) had six listed subcontractors with their bid including Tyrrell Resources for tree removal, Osborn General Engineering for rock wall construction, Kemper Masonry for masonry wall construction, Sierra Valley Electric for electrical work, Florence Fence for fencing, and Green Vista Landscape for landscape. The City required two subcontractors (electrical and landscape, requiring C-10 and C-27 contractor’s licenses, respectively).

In July 2025, the Contractor requested to add a subcontractor (Morgan Concrete) to complete a portion of the concrete work required in the Project. They specified the proposed value of concrete subcontract work is

2.97% of the original contract amount as outlined in Table 1.

Table 1. Proposed Concrete Subcontract Work.

BID
ITEM
NO.

BID ITEM DESCRIPTION UNIT OF

MEASURE

ESTIMATE
BID

QUANTITY

UNIT BID
PRICE

BID ITEM
TOTAL
37 CMU Wall Footing LF 222 $ 140.00 $ 31,080.00
60 Concrete Driveway Aprons 505 SF $ 27.00 $ 13,635.00
61 Concrete Curb & Gutter (rolled) 88 LF $ 104.00 $9,152.00 65 Concrete Sidewalk & ADA Ramps 2311 SF $23.00 $ 53,153.00 514
Council Agenda Report September 9, 2025 Page 2 of 2
Table 1. (Continued)
BID
ITEM
NO.

BID ITEM DESCRIPTION UNIT OF

MEASURE

ESTIMATE
BID

QUANTITY

UNIT BID
PRICE

BID ITEM
TOTAL
69 Concrete Edge Curb 363 LF $ 55.00 $ 19,965.00
71 Boardwalk Footing/ Concrete Pier 42 EA $1,670.00 $70,140.00 72 Boardwalk Abutment/ approach
slab 4 EA $900.00 $ 3,600.00
TOTAL $200,725.00
Per Public Contract Code Section 4109, “subletting or subcontracting of any portion of the work in excess of one-half of 1 percent [0.5%] of the prime contractor’s total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the awarding authority setting forth the facts constituting the emergency or necessity.”
The Contractor provided a letter outlining the schedule impacts that have occurred in the project which led to a request for a subcontractor addition (refer to attachment 02). City staff reviewed the letter, validating if the facts provided in the letter reasonably caused unforeseen delays. City staff feels the Contractor has been diligently pursuing completion of the project and has encountered several unforeseen issues. While the City’s consultant has been effective at responding to various design issues, schedule delays due to Caltrans encroachment permits caused the Contractor’s schedule to be impacted. The work they had planned for their skilled concrete force could then not be completed prior to that crew needing to mobilize to a different job in Mammoth Lakes, CA. Allowing the Contractor to add this subcontractor will come at no cost to the City and will help them to be successful in delivering the project by the grant deadlines. This project is funded by multiple grants which have various upcoming expiration dates. Ensuring that the project is constructed prior to the grants expiring is seen as a public necessity by City staff as this project is largely grant funded.

To avoid causing delays to the Contractor, City staff has allowed the addition of the concrete subcontractor and is requesting ratification from City Council for this action.

Financial Implications: There will be no financial implications to the City as a result of this subcontractor addition. The City will pay the Contractor the same unit costs as included in their original bid for items associated with the subcontractor’s work.

Environmental Considerations: The Planning Commission adopted the CEQA, Mitigated Negative Declaration on May 9, 2019, SCH# 20190292152. Addendum No. 1 adding the basin and associated improvements at the corner of 4th Street and Barton Avenue was adopted by the Planning Commission on February 20, 2025.

Policy Implications: Completing project improvements will assist with advancing the City Council Strategic Priority, Protect the Natural Environment, by meeting the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program. Fulfilling mandated TMDL reduction goals will assist with maximizing residential housing allocations under TRPA Code section

50.5.2.E.2 (Distribution and Administration of Residential Allocations – TMDL Implementation). It also advances the City Council Strategic Priority, Recreation and Equitable Access for All, by facilitating implementation of trail infrastructure prioritizing the connection of bicycle and walking trails, from neighborhoods near the Greenbelt to the South Y commercial area and beyond. 515

HERBACK

GENERAL ENGINEERING
NV Lic. # 33090A 2531 Nowlin Road Telephone 775 267-6800 CA Lic. # 486035 Minden, NV 89423 Fax 775 267-6801
7/3/2025
Brianna Greenlaw
Associate Civil Engineer
City of South Lake Tahoe
1901 Airport Road
South Lake Tahoe, CA 96150
RE: Tahoe Valley Storm Drain & Greenbelt Phase 2: Request to add Subcontractor Dear Ms. Greenlaw,
With completion of our second month of work on Phase 2, several schedule impacts are becoming a concern and we would like to discuss adding an unlisted concrete subcontractor to the project workforce. Herback General Engineering is aware that contract code PC 4104 prohibits sublet or subcontract of work in excess of 1% of the prime contract to an unlisted subcontractor. However, under PC 4107 (C) this requirement may be waived in the case of “change orders” causing changes or deviations from the original contract. I would like to make the case that we have, in fact, incurred changes/ impacts from the original Contract in that design information required for completion of the work has been delayed and/ or has not been provided and there are unforeseen schedule impacts as a result. It is noted that bid Addendums #4 & 6 addressed the fact that the bid documents were not in conformance with PC 1104 in requiring the Contractor to perform design work in conjunction with a bid. The subsequent response removed the requirement for boardwalk design from the Contractor; however, missing design elements for the Boardwalk and CMU wall have resulted in schedule impacts as follows:

1. Bid Item #37: Natural Granite Stone Masonry Wall
a. Wall Design incomplete and/ or in error
i. Wall alignment in conflict with existing and/ or proposed Caltrans ROW features
ii. Site survey/ pothole verification performed 1/21/2025 and 1/22/2025 found CMU wall alignment to be in conflict with existing fixed structures and conduit. Brianna Greenlaw was informed on-site and subsequent design revision was issued 2/12/2025 w/ TRPA stamped construction drawings.
516
iii. Despite the alignment recommendations made by HGE Supt, the current design fails to address a conflict with the existing sidewalk at the Southwest corner of US 50 and 4th St.
iv. A revised survey CAD file has not been issued with a workable design v. Wall elevations drawings and footing grades are not provided within the bid documents and subsequent design revisions make this issue more complex as HGE has no definitive information for the purpose of rebar fabrication and CMU footing steps.
b. Encroachment Permit was approved 5/9/2025 and Caltrans pre-con occurred on 5/28/2025 w/ direction by on-site Caltrans representative to proceed. Caltrans administrative staff, contrary to on-site authorization required revisions to the TC plan multiple times and ultimately issued authorization 6/19/2025. It is noted that HGE is a rider to the permit furnished by the City and despite the best efforts of all parties to expedite the permit, the activation date placed a possible earliest start work date behind schedule.
c. HGE baseline schedule required survey of CMU wall and subsequent excavation starting 6/5/2025 which, at the date of this correspondence places work 27 days behind schedule due to either design or encroachment permit impacts. d. Skilled concrete workforce required to install the CMU footing within the baseline schedule timeframe is no longer readily available within the HGE resource pool as the timeframe for performance of work is unknown and workforce has been re-allocated to the Red’s Meadow Road project located in Mammoth Lakes, CA.

2. Bid Item # 71 & 72 Boardwalk Footing Concrete Pier/ Boardwalk Abutment a. Boardwalk Design Incomplete
i. Design to be provide by SLT did not include the following:

1. Pier location survey points

2. Pier footings elevations

3. Geotechnical Report
b. Bid Addendum #6 stated that the contractor is not required to hire licensed engineers to determine the design for the boardwalk footings.

1. In fact, HGE hired Permatrak to provide boardwalk/ footing design plans and calculations to submit to the City.

2. Permatrak design submittal documents did not include design elevations to determine pier heights and/ or abutment approach slab dimensions and this information is not within the bid documents.

3. Pursuant to issue/ response to RFI 17 & 18 and, Submittal 674-029 comments, boardwalk design information required to furnish formwork and rebar was received on 6/23/2025 & 6/24/2025 respectively.

4. Re-submittal of rebar fabrication drawings with accurate design information is currently pending and must precede work start. 517
c. RFI #2 issued 1/10/2025 w/ response dated 1/15 2025 states that the City will perform geotechnical investigation to confirm soil site conditions at the location of boardwalk footings. As of this date, no information or confirmation has been received by HGE to verify footing design criteria is consistent with site soils. d. HGE baseline schedule required survey of boardwalk abutments/footings and subsequent excavation starting 6/24/2025 which, at the date of this correspondence places work 8 days behind schedule with an unknown date for rebar shop drawing re-submittal/ approval/ fabrication. At this time the earliest start date for boardwalk footings is forecast at 7/21/2025 which will place the start 27 days behind schedule.
e. Skilled concrete workforce required to form and pour footing/ piers within the baseline schedule timeframe is no longer readily available within the HGE resource pool as the timeframe for performance of work is unknown and workforce has been re-allocated to the Red’s Meadow Road project located in Mammoth Lakes, CA.

The project requires a steady flow of concrete work scope starting with CMU wall footings and following with boardwalk footing, piers, abutments, curbs sidewalks, aprons etc. The project design requires HGE coordination; however, ultimately issuing complete design information and complete design revisions is the responsibility of the City and should not be subject to provision on an as requested basis and/ or as missing information is discovered. We currently find ourselves unable to start critical concrete work scope due to design information impacts. HGE views this as a changed condition to the Contract and requests permission to add a concrete subcontractor to help mitigate schedule impacts pursuant to the provisions of PC 4107 (C) at no additional cost to the City.

Sincerely,
Peter Griffin
Project Manager

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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:21
Agenda Item: Amendment No. 8 to Agreement with Jordan Knighton Architecture Engineering for Architectural and Engineering Services for the Multigenerational Recreation and Aquatics Center Executive Summary: Phase 2 construction sequence has been in progress since May 2024. Over the course of construction, we have encountered a combination of staff requests/ recommendations pertaining to increased storage capacities and the reutilization of space designated for a gas burning fireplace into an indoor rock-climbing wall. The main gas line service was also required to be moved from the previously designated space through the library parking lot onto the City â€˜s parcel. The city has also transitioned the space of the landscaping seat wall situated at the main entrance into a donor wall that community members have participated in fundraising efforts towards. Staff has discussed with JKAE to provide cost estimates for these items and has received proposals. Staff is recommending approval of Amendment 8 with JKAE for an additional fee of $50,000, for a total fee not to exceed $5,110,303. Staff proposes utilizing the already approved construction contingency funds for this work.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 8 to the Professional Services Agreement with Jordan Knighton Architecture Engineering for an additional $50,000.00 to cover design changes requested by the City for a total notto-exceed amount of $5,110,303.00, and extending the term until October 2026.

Responsible Staff Member: Ricky Riddle, Construction Manager/Facilities Program Manager Reviewed and Approved By: John Dickinson, Interim Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff_Report-Amendment_No._8_to_Agreement_with_JK_Architecture.docx 02-Amendment 8 to Agreement with JKAE.pdf
03-C-084-2020 Original PSA.pdf
04-C-010-2021 Amendment-1.pdf
05-C-108-2021 Amendment2-4.pdf
06-C-106-2022 Amendment-5.pdf
07-C-031-2023 Jordan Knighton Amendment-6.pdf
08-C-312-2024 JKAE Amendment 7.pdf
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Council Agenda Report September 9, 2025 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Amendment 8 to Professional Services Agreement for Architectural and Engineering Services with Jordan Knighton Architecture Engineering for the Recreation and Aquatics Center
Location: 1100 Rufus Allen Boulevard, South Lake Tahoe, CA Responsible Staff Member: Ricky Riddle, Construction Manager/Facilities Program Manager Background: On July 28, 2020, the City Council approved a Professional Services Agreement (C084-2020) with Jordan Knighton Architecture and Engineering (JKAE) for $2,535,080 for architectural and engineering design services for the proposed recreation and aquatics center.

During design, there were several contract amendments due to changes in scope and city requests. On February 2, 2021, the contract was amended (Amendment 01) to include A/E Services for an increased project scope, facility size, and value of $1,193,328. On September 7th, 2021, the contract was amended (Amendments 02 and 04) to include A/E services for the project's new location in the amount of $193,007. On June 21st, the contract was amended (Amendment 05) to include construction administration services in conjunction with the construction award of Phase 1 of the Rec Center Project construction for $885,428 and includes future Phase 2 construction administration. On March 14th, 2023, the contract was amended (Amendment 06) to provide value engineering services and necessary scope changes related to the project's re-bid in the amount of $144,550. On December 10th, 2024, the contract was amended (Amendment 07) to provide additional design support services for the waterline tie-in on US 50, enhanced AV design, and other city requested design changes. (Note: JKAE Amendment 03 was not considered by city staff for award).

Issue and Discussion: Phase 2 construction sequence has been in progress since May 2024.

Over the course of construction, we have encountered a combination of staff requests/ recommendations pertaining to increased storage capacities and the reutilization of space designated for a gas burning fireplace into an indoor rock-climbing wall. The main gas line service was also required to be moved from the previously designated space through the library parking lot onto the City’s parcel. The city has also transitioned the space of the landscaping seat wall situated at the main entrance into a donor wall that community members have participated in fundraising efforts towards.

Staff has discussed with JKAE to provide cost estimates for these items and has received proposals. To move forward with the above-mentioned scope change, the Public Works department will need to formally amend the Professional Services Agreement (Attachment 02 – Amendment 8) via City Council Approval.

The general scope of work by JKAE is shown below and detailed in Attachment 02. 520
Council Agenda Report September 9, 2025 Page 2 of 4
Bulletin 10 – Fire and Gas Utility Plan Updates
 Generation of new civil sheets reflecting the new locations of the fire-water service connection and gas mainline connection
Continued Coordination of Client Requests
 Bulletin 16 – Lobby Stair Storage design
 Bulletin 17 – Outdoor Storage area under event deck
 Bulletin 18 – Structural Engineering of AV enhancements  Bulletin 19 – Climbing Wall Coordination with vendor
Additional Client Requests
 Bulletin 20 – Addition of Hydronic Ready Infrastructure  Bulletin 21 – Donor Brick Wall Coordination
JKAE Contract C-084-2020
Contract Item Description Value
Base Contract $2,535,080.00
Amendment 01 Scope changes due to larger facility design $1,193,328.00 Amendment 02 & 04 Scope changes due to project relocation to another site at 56 Acres
$193,007.00
Amendment 05 Construction administration services for facility construction phases 1 & 2
$885,428.00
Amendment 06 Scope changes required for re-bidding the project $144,550.00 Amendment 07 STPUD Survey, AV enhancement, Client Changes $108,920.00 Amendment 08 Fire & Gas Changes, Client Changes $50,000.00 Table A – Approved Contract Change Orders affecting existing Project Contingency Appropriation Financial Implications:

The additional services for the design work total $50,000. Staff is recommending funding the additional design services utilizing the available 5% contingency balance in the project account. The Construction contingency allocated by resolution 2023-073 with Roebbelen Contracting Inc. and by the bond proceeds reconciliation resolution 2023-086 was $3,392,555. To date, construction contingency usage has totaled $1,580,460, with an estimated $1,399,761 additional pending construction change order amounts in which final amounts are still in negotiations.
 Original construction contingency of $3,392,555.
 Construction contingency use of $1,580,460 to date.
 Estimated $1,812,095 remaining construction contingency amount.  Estimated $1,399,761 additional contingency use through end of project, subject to change.

The current balance in the accounting system for the Project Contingency line item 301-60018- 48032 is $3,392,555, which reflects the original contingency allocation. This amount does not account for contingency already utilized to date, as related work order changes, comprising both increases and decreases to the total construction contract amount, are being tracked outside the accounting system. All construction change orders will be brought to Council for approval collectively, closer to the completion of construction. No additional funding is required to be added to the project at this time. The additional services for the design work with JKAE will be funded 521
Council Agenda Report September 9, 2025 Page 3 of 4
from the total available contingency amount of $1,812,095, which remains after accounting for the change orders to Roebbelen’s contract.

Environmental Considerations:

California Environmental Quality Act (CEQA) negative declaration documents for the 56 Acre Master Plan and the Recreation and Aquatics Center were approved by the State Clearing House (file #2021120206) and the Notice of Determination filed with the El Dorado County Clerk on 1/19/2022.

Policy Implications:

The project is consistent with the following Strategic Plan, General Plan, Community Plan and Recreation Plan documents:

Strategic Plan 7.1 – Recreation and Equitable Access for All

1. Complete the new Recreation and Swim Complex and in the meantime, maintain the current complex for resident use.

General Plan Policy LU‐3.2: Neighborhood and Recreation Connectivity. The City shall improve connections and access to a wide range of recreational opportunities, which will improve the quality of life of residents and visitors.

General Plan Policy LU‐8.1: Mountain Architectural Theme. The City shall promote the use of a “mountain” architectural theme in all new and remodeled developments. Mountain architecture features the use of pitched roofs, natural colors, and natural material such as rock and wood.

General Plan Policy LU‐8.2: Native Plant Use. The City shall require the most environmentally efficient and attractive landscaping at all City‐owned public buildings and encourage their use and maintenance on private property.

General Plan Policy LU‐9.1: Sustainable Construction Methods. The City shall promote the use of “green” and sustainable construction in new housing units, commercial developments, and mixed‐ use centers.

General Plan Policy LU‐11.3: Equitable Distribution of New Public Facilities and Services. The City shall plan for the equitable distribution and use of new and upgraded public facilities and services that increase and enhance the entire community’s quality of life.

General Plan Policy LU‐11.4: Quality of Life for all Age Groups. The City shall develop a strategy to provide amenities and facilities that support a high quality of life for all age groups.

General Plan Policy ED‐1.10: Expanding Events and Entertainment Opportunities. The City shall encourage the sponsors of sporting events, festivals, parades, international competitions, and entertainment shows to hold events at public (e.g., Parks and Recreation facilities, roads, or public lands) and private facilities in South Lake Tahoe, particularly during off‐season (Spring and Fall).

The City shall also participate in community organizations specifically formed for this purpose (e.g., Sports Commission).
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Council Agenda Report September 9, 2025 Page 4 of 4
General Plan Policy PQP‐8.4: Coordination with Utility Providers. The City shall coordinate with gas and electricity service providers to site and design gas and electric systems to minimize environmental, aesthetic, and safety impacts to existing and future residents.

General Plan Policy PQP‐10.1: Social Activity Centers. The City shall design new community centers and other types of public facilities as social activity centers.

General Plan Policy PQP‐10.2: Energy Efficiency in City Buildings and Facilities. The City shall incorporate energy efficiency standards into all City‐owned. 523
City of South Lake Tahoe – JKAE
PSA Amendment No. 8 to Master Agreement

AMENDMENT 8 TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement C-084-2020 entered into on July 28, 2020, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and JK Architectural Engineering (JKAE) (“CONSULTANT”) is hereby amended as set forth below.

The terms of the Professional Services Agreement are hereby amended to read as follows:

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated July 28, 2020, this Amendment to the Agreement adds the work described within Exhibit A “Compensation Schedule”, attached hereto and incorporated herein by reference, is hereby amended to include the additional fees and compensation included with Exhibit A, Amendment No. 008 to the Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than October 2026. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by October 2026 shall constitute a material breach of this Agreement as amended.

3. Compensation. Compensation to be paid to the Consultant, as defined within the original Agreement is hereby increased with this Amendment No. 8 by the sum of $50,000 as described within Exhibit A attached hereto. In no case shall Consultant compensation for work completed under this Agreement exceed the amended Agreement amount of $5,060,303 plus the additional fee of $50,000 for an amended total fee of $5,110,303 without written authorization from the City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Tamara Wallace, Mayor Jordan Knighton
Partner JKAE
Business License # 008282

APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk CITY SEAL:
524
AUBURN | TRUCKEE-TAHOE | RENO | SAN JOSE
12242 Business Park Drive, Suite 19, Truckee, CA 96161 530.583.9222 IMAGINE | DESIGN | BUILD
www.jkaedesign.com

LETTER OF AUTHORIZATION
Amendment 08 – Client Requested Changes
CLIENT: City of South Lake Tahoe DATE: May 14, 2025
ATTN: Ricky Riddle PROJECT: 20-370 Recreation Swim Complex PROJECT AMENDMENT:

In accordance with the Professional Services Agreement for the above-mentioned project, dated July 28, 2020, this Letter of Authorization to Proceed confirms that our estimated effort for this project has been adjusted as follows:

Amendment 09 – Client Requested Changes
Client wishes to direct JKAE & Design Team to implement minor client-directed design changes. This additional service is meant to provide the design team with an extended budget to allow for these changes to occur without delay.

BULLETIN 10 - FIRE AND GAS UTILITY PLAN UPDATES $15,000.00

CONTINUED COORDINATION OF CLIENT CHANGES IN AMENDMENT 07 $25,000.00 Bulletin 16 – Lobby Stair Storage (Additional Scope from Climbing Wall) Bulletin 17 – Outdoor Storage Area
Bulletin 18 – Structural Engineering for AV Enhancements Bulletin 19 – Climbing Wall Coordination with Vendor

ADDITIONAL CLIENT REQUESTED CHANGES: $10,000.00
Bulletin 20 – Addition Of Hydronic- Ready Infrastructure Bulletin 21 – Donor Brick Wall Coordination

AMENDMENT 08 TIME & MATERIALS FEE $50,000.00
Note that design changes in excess of the $50,000 estimated maximum will be tracked as separate additional services in which JKAE will provide a separate proposal. JKAE will not proceed beyond the $50,000 estimated maximum without prior Client written authorization.

Please acknowledge your acceptance of this Letter of Authorization with your signature below and return via email.

Sincerely: Approved:

JKAE

Patrick Sheehan, Project Manager Client Date

Chris Vicencio, Partner, C 26985 Print Name / Title
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r

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 281h day of July 2020 by and between the City of South Lake Tahoe, a municipal corporation (" City") and JK Architectural Engineering (" Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT
l. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, "Scope of Services," attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/ Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for three ( 3) years.

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3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit A which is attached hereto and incorporated herein by reference. In no event shall Consultant' s compensation, including travel and out-of-pocket expenses, exceed 2,535,080 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant' s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, " Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City. Additional services and compensation to be mutually agreed upon.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days ( 30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

Consultant shall, at Consultant' s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant' s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three ( 3) years, or for any longer period required by law, from records shall be available at Consultant' s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant' s business, City may, by written request by any of the above-namedofficers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents C-084-2020
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shall be granted to any party authorized by Consultant, Consultant' s representatives, or Consultant' s successor- in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City' s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant' s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer- employee relationship exists by reason of this Contract.
l 0. Interest of Consultant. Consultant, ( and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant' s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/ her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
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b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [ FPPC Reg. 18700( 0) (2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of care ordinarily to be expected of competent professionals in Consultant' s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect ( including any and all C-084-2020
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costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant' s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant' s negligent acts, errors. omissions, regarding this Agreement, the Consultant' s work under this Agreement. or the consultant's Scope of Work.

City does not. and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered. by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims. demands. costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant' s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant' s own cost and expense. shall procure and maintain. for the duration of the contract, the following insurance policies.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer' s Liability Insurance for his/ her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers'
Compensation Insurance and Employer' s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation of all Workers' Compensation policies must be received by City C-084-2020
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at least thirty ( 30) days prior to such change. Consultant shall provide thirty ( 30) days written notice of nonrenewal of any Workers' Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.

11. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($ 1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims- Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($ 1,000,000) combined single limit for each occurrence. 1v. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims- made annual aggregate basis, or a combined single- limit per occurrence basis.

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b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best' s rating of no less than A:VII and shall be endorsed with the following specific language:

1. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured' s under Consultant' s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant' s Professional Liability and Employers' Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty ( 30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant' s insurance policies.

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without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure§ l 094. 5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant' s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City' s C-084-2020
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Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 ( Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 ( a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355( b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person' s or organization' s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
1v. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355( c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant' s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant' s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement. or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant l)has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit B. Further, Consultant shall require that the language of the certification in Exhibit B be included in all contracts or C-084-2020
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subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, 42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE:

Mayor, Jason Collin
APPROVED AS TO FORM:

By cz../:; a
City Attorney
ATTEST:

Attachments:

CONSULTANT:
rdan Knighton, Partner
Business License # ______ _
Exhibit A - Scope of Services
Exhibit B - Anti-Lobbying Certification
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Mayor, Jason Collin Jordan Knighton, Partner
Business License # __________________
APPROVED AS TO FORM:

By____________________________
City Attorney, Heather Stroud
ATTEST:

By____________________________
City Clerk , Susan Blankenship
Attachments:

Exhibit A – Scope of Services
Exhibit B - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES - RECREATION CENTER A&E SERVICES

JK ARCHITECTURAL ENGINEERING
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INTRODUCTION
July 21, 2020
Jim Marino
Capital Improvements Project Manager
Department of Public Works
1052 Tata Lane
South Lake Tahoe, CA 96150
jmarino@cityofslt. us
Jim,
We are delighted to provide you with our professional services proposal for the design and engineering of the City of South Lake Tahoe Recreation/ Aquatic Complex. The JKAE/ BRS team is excited to have the opportunity to collaborate with the City and community on a journey to IMAGINE, DESIGN, and CREATE an exceptional new facility that is inspiring as well as uplifting and that meets and exceeds the expectations of City of South Lake Tahoe community.

We have put together a comprehensive proposal that outlines the proposed Project Approach, Scope of Work, comprehensive Fee, and detailed Schedule for the project. We understand that every project is a journey of sorts and that the City of South Lake Tahoe began this visioning process several years ago. As such we will continue to jump in to understand and incorporate the past history of the site and project. In addition, we will be working collaboratively with your master- planning team to dovetail our site and building design process with that of the master- planning effort for the larger 56 acre park master plan that will move ahead concurrently with our process ..

We believe we have put together an efficient and cost- effective design approach that will allow for extensive and productive community engagement, while confirming that the end result is a facility that helps to define the future vision of the City and the community. Our team is prepared to move forward with a process that we believe will be fulfilling and highly collaborative. We understand that the City will benefit by having a trusted advisor who brings decades of experience in community process, public sector design, and recreation center design. We place a high value on the trust the City is placing in our team. and we take that to heart. We will endeavor to continue to build upon that trust over the coming months and years to help deliver a phenomenal new facility, with all the incredible experiences that it will offer for the community and visitors of the City of South Lake Tahoe.

Please review the materials we have provided and let us know your questions and comments. There is a lot to absorb and we would therefore like to walk through this proposal with you in detail to answer your questions.

Sincerely,
Jordan Knighton, AIA Katie Barnes, AIA
Partner JK Architecture Engineering
C-15848
Managing Partner, Barker Rinker Seacat Architecture

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 I 165 River Road, Tahoe City, CA 96145 530. 583. 9222 www.jkaedesign. com C-084-2020
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JK ARCHITECTURE

PROJECT APPROACH
For your review and input, we have prepared a Preliminary Work Plan based upon our expertise in delivering master planning and design of civic recreational and aquatic facilities. Each project we design evolves and is adjusted through the collaboration of our team and clients to assure that our process and deliverables meet your Form, Function, Time (Schedule), Economy ( Budget), and Sustainable goals and constraints. We have developed the following project approach to define the various phases of the City of South Lake Tahoe Recreation Center project that will be required through the duration of the project.

To achieve these goals the following is a summary of our collaborative planning, design, and construction support process:

T S E
E::,..,
Program Verification & Conceptual Design
Project Program
Support Master Planning effort by others
Site Analysis & Determination
Conceptual Design
Schematic Design - Agency Review
Schematic Design
Design Development
Construction Documents
Agency Review
Bid & Construction Services
Bid Support
Construction Administration Services
Project Closeout Support

SCOPE OF WORK UNDERSTANDING I PROJECT OVERVIEW
JKAE Architecture Engineering and Barker Rinker Seacat Architecture ( JKAE/ BRS) have prepared the following scope of services and fee proposal to assist the City of South Lake Tahoe with the program for your new Recreation and Aquatics Center. We will collaborate with your master- planning team to develop a program and site/building concept for the new facility.

Construction Budget: $ 24M
Note the current soft- cost allocation is $6M for a total Project Budget of $30M. (to be confirmed during program development).

Project Requirements: New Recreation and Aquatics Center potentially including the following ( to be confirmed to align with allowable budget):

Leisure and Competition Aquatics Space
WorkouUFitness Space
Two to Four- Court Gymnasium
Elevated Gymnasium Running Track
Meeting and Classroom Space
Multi- Purpose Space
Senior Activities Space
Commercial Kitchen and Food Preparation Areas
Office/ Administration Space
Mechanical Areas
Civil/Site Design Including
Topographic Survey
Geotechnical & Hydrological Reports
Land Coverage Calculations
Parking Improvements
Ingress/ Egress Roads

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530. 583. 9222 www. jkaedesign. com C-084-2020
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JK ARCHITECTURE
I
T
Stormwater Improvements
Site Lighting, as determined by Electrical Engineer
ADA Accessibility
Pedestrian Walkways & Signage
Landscaping and Hardscape, as determined by Landscape Architect Consultants/ Engineering ( Base Services):

Civil Engineer ( JKAE)
Landscape Design ( Design Workshop)
Structural ( Buehler Engineering)
Aquatic Design ( Aquatic Design Group)
Mechanical/ Plumbing/ Fire Sprinkler ( Capital Engineering) Electrical/ Lighting/ Low Voltage/ Fire Alarm ( The Engineering Enterprise) Kitchen Design ( AMO Kitchen Design)
Acoustic ( Bollard Acoustical)
Cost Estimating ( Cumming Corp)
Sustainable Design ( Supplemental Services)
LEED Consulting Services (Ambient- e)
LEED Gold minimum preferred
Other Services ( Supplemental Services)
Geotechnical Engineering/ Study ( NV5)
Topographic Survey (Psomas. formerly Andregg)
TrafficStudy (LSC)
TRPA Support ( JKAE)
CEQA Support ( Ascent Environmental. Inc.)
Project Goals:

The Recreation Center Project is a community- driven project in which the City of South Lake Tahoe desires to create a significant recreation and aquatics facility that strives to be; sustainable, architecturally relevant to the surroundings, easily accessible, multi- functional, and environmentally responsible.

1.1 PROJECT PROGRAM VERIFICATION, PRE-DESIGN, AND COLLABORATION WITH MASTER-PLANNING TEAM JKAE/BRS will work collaboratively with the City of South Lake Tahoe to refine and finalize the project program.

A. General Approach:

1. Facilitate a City Project Team ( CPT) Kickoff Meeting with participants as identified by the City to define roles and responsibilities and confirm the planning process approach and project schedule. Develop and issue meeting notes for one (1) kickoff meeting, two ( 2) anticipated Stakeholder Interviews.

2. Existing facilities on the site are not anticipated to be a part of the project. Should existing facilities become included in the project. City to compile and make available to the design team as-built information of the existing facilities, provided by Owner, including original construction drawings and upgrades that have occurred over time.

3. Review pertinent codes and zoning to understand code and land- use constraints of the project.

4. Review background information such as previous topographic maps, and geotechnical studies as well as comprehensive review of previous concepts, reports. site history, master plans, and community plans. Prior programming, planning and design studies for the site shall be provided by the City.

5. Visit the site to visually assess the existing site conditions such as access and circulation, views, sun exposure. relationship of structures, adjacent properties, etc.

6. Regular communication and coordination with City and the Master Planning Consultant, Design Workshop throughout the planning process.

B. Program Goals:

Kick- Off Meeting with SLT Recreation Manager to develop initial program building upon prior community goals and establish the basis of new community outreach and validation.

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530. 583.9222 www. jkaedesign. com C-084-2020
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JK ARCHITECTURE
C. Community Outreach I Public Meeting Process:

The JKAE/ BRS team will collaborate with the City Project Team ( CPT) and Design Workshop at the outset of the project to "right size" the quantity, scheduling and format of public meetings to align with the City's goals for this process. JKAE/ BRS will facilitate public meetings with the goal of gathering community input and context, as well as actively informing the community regarding the project' s schedule, program and design.

Public meetings can be held in-person and/or virtually.

We recommend a project Vision and Conditions of Satisfaction be shared at the beginning of each public meeting.

Programming exercises in the first public meeting allow the community to participate in prioritizing what can be accomplished with the funds available. Our program prioritization exercise, called "DotOcracy", includes a voting process as well as a solicitation of comments.

Concept renderings and informational materials will be provided at community meetings and on the project website.

D. Facility Operations Analysis
The JKAE/BRS team will provide services related to program element and capital and operation cost analyses based on city cost recovery philosophy, budgets for expense and revenue projections, staffing, operating hours and scheduling, attendance estimates, fee structures and maintenance plans.

E. Meetings and Workshops: (all meetings to be coordinated with Park Master Plan Team, as appropriate) The project design schedule is organized around key Client Workshops. Workshop attendees will include the City Project Team ( CPT) and the JKAE/BRS team as well as Design Workshop and any other appropriate consultants at specific engagement points. BRS' Owner Decision Matrix identifies all Workshop agenda items including each client team decision.

City Project Team ( CPT) Kick- Off Meeting
City Project Team ( CPT) Workshops: Five ( 5) anticipated ( to be confirmed) TRPA Pre-Development Meeting: One ( 1) - Refer to Section 3.1.A Agency Permit Review - TRPA for additional information
Initial coordination with TRPA for land capability verification, existing coverage verification, and identification of potential site constraints for consideration during the site selection process SLT Planning Department Pre-Development Meeting: One (1) Stakeholder Interviews: One ( 1)
Stakeholder Review Meeting: One ( 1)
City Project Team (CPT) Check- In Calls ( between Workshops) - Six (6) proposed, as needed Public Meetings: Three ( 3) anticipated
Parks Board I SLT Planning Commission Presentation: One Joint ( 1) City Council Presentation: One ( 1)
F. Deliverables:

Non- statistically valid online public survey results and analysis Project specific website
Public feedback results and analysis
Preliminary code analysis
Preliminary site analysis
Project program summary
Establish master- plan level design options
Meeting minutes
Preliminary- design level basis of design report
G. Cost Estimate: Preliminary- design level cost estimate H. Programming Phase Note: The Programming Phase includes the engagement of the park master plan team in a collaborative community process achieving relevant efficiency. In the event the park master plan process does not proceed, a contract adjustment will be negotiated to accommodate said change to the process.

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530. 583. 9222 www.jkaedesign. com C-084-2020
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2.1 SCHEMATIC DESIGN
A. General Approach:

Establish an overall design direction and prepare and submit Schematic Design Documents illustrating the scale and relationship of project components. We will submit a program and estimate for the cost of the work along with Schematic Design Documents and Schedule to the City for review and approval. The City will provide written approval of the scope that they agree to move forward with into the Design Development Phase that meets the approved construction budget. Scope areas that are outside of the allowed budget will be carried as add alternates through Schematic Design but will not be developed further than the Schematic Design level. The information will be available for future design and documentation as an additional service when project funding is available.

B. Meetings and Workshops:

City Project Team ( CPT) Workshops: Three ( 3)
CPT Check- In Calls ( between Workshops): Four ( 4) proposed, as needed Permitting Agencies: South Lake Tahoe Planning Review. Two ( 2) meetings.

Public Meetings: One ( 1)
C. Deliverables: Schematic Design Package including preliminary code review, site plan, floor plans, schematic pool plans and sections, building sections, exterior elevations, exterior three- dimensional renderings, color palette, interior design narrative and initial LEED score card. Schematic Design plans will include preliminary site layout & utilities, grading, landscaping and coverage calculations, per TRPA requirements.

0. Cost Estimate: Schematic- Design level cost estimate.

2.2 DESIGN DEVELOPMENT
A. General Approach:•
Develop the approvedSchematic Design Documents for the preferredprojectsite to fixand describe the size and character of the projectas to architectural, structural. mechanical and electrical systems. aquatic, landscape and civil site development. Develop design-development level specifications ( CS/ format). Consider the value of alternativematerials. building systems and equipment, together with other considerations based on program and aesthetics.

B. Meetings:

CPT Workshops: Three ( 3)
CPT Check- In Calls ( between Workshops): Five ( 5) proposed, as needed Permitting Agencies: TRPA
Public Meetings: None
Rec Board I SLT Planning Commission Meeting: One ( 1)
C. Deliverables: Design- Development Package including architectural and all engineering disciplines to include code analysis updates, site plan, floor plans, roof plans, reflected ceiling plans, enlarged plans building sections, wall sections, partition types interior and exterior elevations, interior design materials selections and finishes, preliminary details, furnishing and fixture schedules, color palette, interior design narrative and LEED score card.

Civil Design Development plans will include preliminary site layout & utilities, grading & drainage, temporary and permanent BMPs, coverage calculations, construction notes and details. A preliminary Drainage Report will also be prepared. The Design Development package will be used for CEQA and TRPA submittals. Requested design revisions after work under this task begins will be considered Additional Services and billed on a Time and Materials basis.

D. Cost Estimate: Design- Development level cost estimate at 100% DD.

Include soft- cost estimate for furnishings, fixtures, gym equipment, and other misc. equipment

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 I 165 River Road. Tahoe City, CA 96145 530.583.9222 www.jkaedesign. com C-084-2020
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JK ARCHITECTURE

2.3 CONSTRUCTION DOCUMENTS
A. General Approach:

Finalize the approved Design Development Documents, including architectural and all engineering disciplines, to a level satisfactory for permitting and bidding. Develop Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. Incorporate design requirements of governmental authorities having jurisdiction. Assist the City in the development and preparation of bidding and procurement information, the form of agreement between Owner and Contractor, and the Conditions of the Contract for Construction. Compile a project manual that includes the Conditions of the Contract for Construction and Specifications as well as bidding requirements and sample forms incorporating front- end documents provided by the City' s legal counsel. An early site package is anticipated in order to start the permit review process early. An early or multiple building package( s) are not included in this scope of work.

B. Meetings:

CPT Workshops: Two ( 2)
CPT Check- In Calls ( between Workshops): Seven ( 7) proposed, as needed Permitting Agencies: South Lake Tahoe Building Department, El Dorado County Health Department. El Dorado County Fire and Relevant Utility Agencies
Public Meetings: None
C. Deliverables: Construction- Document Package including architectural and all engineering disciplines to include code analysis updates, site plan, floor plans, roof plans. reflected ceiling plans, enlarged plans building sections, wall sections, partition types interior and exterior elevations, interior design materials selections and finishes, details, furnishing and fixture schedules, color palette, interior design narrative and LEED score card. Civil Construction Documents will contain the final design for site layout & utilities, grading drainage, temporary and permanent BMPs. coverage calculations, drainage report, construction specifications. and design calculations suitable for approval by the City of South Lake Tahoe, El Dorado County, Fire and relevant utility agencies. This scope does not include Bid Phase work, Construction Administration work, or Agency Approvals processing. General project Administration is included. Requested design revisions after work under this task begins will be considered Additional Services and billed on a Time and Materials basis.

D. Cost Estimate: Construction- Document level cost estimate at 100% CD (permit submittal).

Include soft-cost estimate for furnishings, fixtures, gym equipment, and other misc. equipment to begin program operation.

Note: This estimate shall be used as Engineer' s Estimate during the bid phase. p

3.1 AGENCY PERMIT REVIEW
This task will include permit submittal of drawings and specifications to the City Building Department, and City Public Works department, as necessary, Fire, Utility Districts, and County Department of Environmental Health.

The following products will be prepared/ delivered for this section:

Documents as required for building permit submittal including permit review application and kitchen equipment cut sheets as required by County Department of Environmental Health.

Note: All permit submittal/ review fees to be paid by the City.

This scope includes coordination response to review comments, coordination with Client and design team, and General Project Administration. The estimated budget for this phase assumes up to two rounds of review and comments from the applicable agencies.

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 I 165 River Road, Tahoe City, CA 96145 530. 583.9222 www.jkaedesign. com C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 546

JK ARCHITECTURE
Assumptions & Exclusions:

At this time, it is assumed no work will be proposed within the Caltrans ROW and, therefore, this proposal does not include coordination or permitting efforts through Caltrans.

TRPA Soils/ Hydro application and approval, if required, to be obtained by the Geotechnical Engineer.

3.1.A AGENCY PERMIT REVIEW- TRPA:

This task will include review coordination and processing of required TRPA permits and approvals as listed below:

Review of available existing background information for the project site during Program Verification/ PreDesign Phase ( as described in Section 1.1 above); Initial coordination with TRPA during Program Verification/ Pre-Design Phase ( as described in Section 1.1 above) for land capability verification and existing coverage verification, and identification of potential site constraints to assist the site selection process;
Pre-Development application and coordination meeting ( to be completed during the Program Verification/ Pre-Design Phase, as described in Section 1.1 above); After completion of the Civil Design Development and Architectural Schematic Design phases, JKAE will prepare a complete application package, including but not limited to the Initial Environmental Checklist, and Findings for submittal to TRPA.

Response to review comments and permit coordination;
Review of final Conditions of Approval.

Assumptions & Exclusions:

It is expected that the TRPA Permit Processing will be done concurrently with the CEQA review process described under Section 3.2 Environmental Services.

TRPA Soils/ Hydro application and approval, if required, to be obtained by the Geotechnical Engineer.

3.1.B AGENCY PERMIT REVIEW- LAHONTAN Regional Water Quality Control Board:

Under this scope of work JKAE/ BRS will prepare the SWPPP report and package, as required by the California Regional Water Quality Control Board ( Lahontan) Construction General Permit. This scope also includes uploading the Lahontan required documentation to the Storm Water Multiple Application and Report Tracking System ( SMARTS) website for Lahontan approval, necessary revisions to the SWPPP package, coordination with Lahontan and Client.

We anticipate only minor revisions to the SWPPP package during the review process.

Assumptions & Exclusions:

SWPPP Report will be prepared after completion of the Construction Documents ( see Section 2.3 above); As required by the Water Board, Client will set- up the project in SMARTS and add JKAE/ BRS as a Data Entry Person. Once that process is complete, JKAE/ BRS will upload the required information for permit approval.

JKAE/BRS will provide assistance to Client to set-up the project in SMARTS, as necessary.

3.2 ENVIRONMENTAL SERVICES
This task will be prepared by CEQA consultant ( Ascent Environmental) using the documentation prepared under Section

2.2 Design Development to support development of the project description for the environmental document. Scope under this task is as outlined below, however the exact scope of work for environmental services will depend on further refinement of the project scope, thus this scope will need to be refined:

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530. 583.9222 www.jkaedesign.com C-084-2020
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JK ARCHITECTURE
Development of project description - Area of Potential Effect ( APE): The CEQA consultant will review materials prepared during earlier tasks to delineate and APE and prepare a project description for evaluation in the environmental analysis. The consultant will prepare a draft project description and APE for review by the City. The consultant will address one set of comments from the City and prepare a final APE and project description.

Initial checklist: The CEQA consultant will prepare an initial study ( IS) with responses to all questions listed in Appendix G of the State CEQA Guidelines. The IS will include substantial evidence to support all impact determinations. The consultant will prepare a draft IS for City review, address one set of comments from the City and prepare a print check draft. Following City review of the print check IS, the consultant will make final edits to the IS, if necessary, and produce the environmental document for public review and comment Notice of Preparation ( NOP): Based on our current understanding of the project, it is assumed that all impacts of the project can be mitigated to a less than significant level, such that an IS and Mitigated Negative Declaration { IS/MND) will be the appropriate level of environmental review. Preparation of an NOP is not required for an IS/MND. However, if an Environmental Impact Report ( EIR) is the appropriate level of environmental review, the consultant will prepare and distribute an NOP.

Notice of Intent ( NOi): To begin the public review period for the anticipated IS/MND, the consultant will prepare and circulate a draft and final NOi.

Public Scoping Meeting( s): As stated above, it is anticipated that an IS/MND would be the appropriate level of environmental review. Preparation of an IS/MND does not require a formal scoping period or scoping meeting. However, if required or desired, the consultant can facilitate a scoping meeting either in person or virtually as pandemic conditions dictate.

Progress Meetings: The CEQA consultant will attend regular progress meetings with the project team during the environmental review phase of the project.

Schedule: The CEQA consultant will develop and maintain a mutually agreed upon schedule for preparation of the environmental document.

Technical Studies and Reports, as required: It is assumed that the IS/MND will tier to the program- level IS/MND that will be prepared for the 56-Acre Park Master Plan. As such, technical studies prepared for program- level IS/MND are expected to be sufficient for several resource areas, including transportation and circulation, and biological resources. The consultant will prepare other technical studies as necessary, which could include a site-specific survey for cultural resources and/or visual simulations of the proposed project.

Statement of Objectives, and Purpose and Need: The CEQA consultant will work collaboratively with the project team to develop a statement of objectives that describes the purpose and need for the project. These objectives will be incorporated into the project description.

Alternatives Evaluation: As stated above, it is anticipated that an IS/MND would be the appropriate level of environmental review. Preparation of an IS/MND does not require an evaluation of alternatives. If preparation of an EIR is necessary, or if the City desires and alternative evaluation, the CEQA consultant will prepare an alternatives evaluation.

Document preparation and Clearinghouse filing: The CEQA consultant will be responsible for preparation and production of the environmental document and filing with the state clearinghouse and county clerk, as necessary.

Assumptions & Exclusions:

Budgeting for this task requires greater definition of project scope, therefore, the provided budget is for preliminary planning purposes only. Scope and budget will be refined by CEQA consultant in coordination with the City, after further determination of project scope. The scope and budget above are provided for planning purposes.

Initial budget estimate provided assumes the program- level CEQA document for the 56-Acre Park Master Plan will be available first, and the Rec Center CEQA document will be an Initial Study/ Mitigated Negative Declaration that is tiered to the program- level document for the Master Plan.

After further project scope determination, JKAE will provide supporting documentation and information necessary to assist CEQA consultant in the preparation of the documents listed above.

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530.583.9222 www.jkaedesign.com C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 548

JK ARCHITECTURE
Technical Studies and Reports - it is our understanding that Master Plan level technical studies and reports are being prepared for the entire site and, it is expected that some of these studies and reports would be reused for the site specific CEQA application.

3.3 BID SUPPORT
This task is to prepare for and assist Owner with the public bidding of this project:

1. Coordinate specifications booklet with City' s legal- counsel provided front- end bid documents.

2. Assist City with solicitation of bids by notifying local contractors, regional trade associations, and regional plan houses.

3. Assist City with conducting of a, mandatory or non- mandatory, pre-bid meeting.

4. Review pre-bid RFls and Issue pre- bid Addenda as necessary.

5. JKAE will make bid drawings and documents available electronically by PDF format. Hard copies for bid purposes may be ordered by Owner at Owner expense from local print service of Owner' s choosing.

6. Attend bid opening and log bid responses.

7. Note: Should City decide to rebid project, JKAE will provide Bid Support on the additional bid on a Time and Materials basis.

The following products will be prepared/ delivered for this section:

Bid RFI responses as required.

Bid addenda as required
Attendance at one pre-bid meeting and notes from the meeting.

3.4 CONSTRUCTION ADMINISTRATION SUPPORT
This task will be where our team will help administer the contract for construction:

1. Attendance at construction meetings, frequency to be confirmed

2. Review of project schedule, schedule of values, and other contractually- required materials provided by General Contractor.

3. Response to RFls.

4. Review of submittals and pay applications.

5. Issuance of ASls and clarifications.

6. BRS Natatorium Pre-Construction Meeting

7. Review of change order requests and assistance with drafting change orders for City' s approval

8. Observance of construction for general conformance with the contract documents.

9. JKAE punch list of final construction.

10. JKAE review of contractor- provided as built drawing set ( suggest that contract for construction require hot-linked as-built PDF file from General Contractor).

11. JKAE will provide an electronic record set that is overlaid on the general contractor' s approved electronic as-built set. The overlay will include attached RFls, ASls, CCDs, and Change Orders. The formatting will be in BluBeam formatted as a PDF.

12. JKAE review of manuals and warranties provided by General Contractor.

13. JKAE assistance with Grand Opening event including project flyer and graphics support to City.

Assumptions & Exclusions:

1. QSP ( Qualified Stormwater Practitioner) services, as required by Lahontan, have not been included based on the assumption the Contractor will be performing related tasks.

SCHEDULE
The following is an estimated schedule to complete the tasks described above. ( See attached Gantt schedule for more detail) 5 Months
Project Program & Conceptual Design 5 months

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530.583.9222 www.jkaedesign. com C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 549

JK ARCHITECTURE
Schematic Design
SD Phase

15.5 Months
SD Cost Estimate, Client Review & NTP
Design Development
DD Phase
DD Cost Estimate, Client Review & NTP
Construction Document Phase
CD Phase
CD Cost Estimate, Client Review & NTP
Agency Permit Review
Building/ Public Works/ County Health
19 months
Bid Support
Construction Administration Services

COST PROPOSAL
3months
2 weeks
4 months
2 weeks
4 months
2 weeks ( Simultaneous with Agency Permit Review)
3months
3months
2 months
17 months ( to be verified by General Contractor)
The following is our fee proposal to accomplish the scope described in the preceding Project Work Plan pages for Tasks 1. 1 throug .. h32 Weloo kforward to advancing these scope and fee strategies to meet your goals.

Programming and Concept Design
Schematic Design
Please note that a budget of $37,500 is built into the fixed fee for CEQA services during schematic design phase.

While we do not expect the need for services to exceed $ 37, 500; there could be an issue or complication in the CEQA process out of our control that requires additional services should the $37, 500 budget be exceeded.

Design Development
Please note that a budget of $37,500 is built into the fixed fee for CEQA services during design development phase. While we do not expect the need for services to exceed $ 37, 500; there could be an issue or complication in the CEQA process out of our control that requires additional services should the $ 37,500 budget be exceeded.

Construction Documents
Agency Review
Bid Support
Total Base Services Fixed Fee (PreliminaryDesign - Bid Support) Construction Administration Support
Please note that Construction Administration Services are NOT optional. We are guided by the CA Architects Practice Act and required by our insurance providers to provide construction administration support. This applies to Architecture and all Engineering services included in the Base & Supplemental Fees.

Required Future ServicesFixed Fee (Construction Administration)

AUBURN I TAHOE CITY I RENO I SAN JOSE
236,130
477,650
750,900
879,600
134,400
56,400
2,535,080
634,100
634, 100
PO Box 7409 I 165 River Road, Tahoe City, CA 96145 530. 583. 9222 www.jkaedesign. com C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 550

JK ARCHITECTURE

CONSULTANT/ ENGINEERING FEES ( INCLUDED IN COST PROPOSAL ABOVE) Base Services Construction Administration
Structural Design:

Civil/Site Design:

Landscape Design:

Electrical/ Lighting/ Low Voltage:

Mechanical/ Plumbing/ Fire Sprinkler:

Aquatic Design:

Kitchen Design:

Cost Estimating:

Acoustical/ Noise Mitigation Design:

Total Consultant Engineer Fees:
195, 800 $ 54,000
169,000 $ 15,000
93,965 $ 20,000
163, 800 $ 41,200
228,294 $ 42,294
166,500 $ 18,500
12,000 $ 4,000
83,220 NA
15,000 NA
1,127,579 $ 194,994
Please note that we have not marked up any of the consultant services.

SUPPLEMENTAL SERVICES FEES ( INCLUDED COST PROPOSAL ABOVE) Base Services Construction Administration
LEED Consulting:

TRPA & Lahontan Consulting:

CEQA Consulting:

Topographic Survey ( 1 Site):

Geotechnical Engineering ( 1 Site):

Traffic Study:

Total Supplemental Services Fees:
51,000 $ 41,900
78,000 $ 0
75,000 ( budget) $ 0
19,080 $ 0
37,850 so
46,350 so
307 ,280 $ 41,900
Please note that we have not marked up any ofthe supplemental services.

REIMBURSABLE EXPENSES
In addition to our fees for professional services, we charge for project expenses incurred on your behalf. These typically include such items as document scanning & document reproduction and travel associated with in-person Client Team Workshops and Public Meetings ( ideally held on the same day or two). Electronic ( PDF) of all progress deliverables and permit set are included in our base services. We have established a reimbursable budget to cover these anticipated expenses. Note that virtual meetings have significantly minimized this reimbursable expense budget to the extent that virtual meetings will certainly play a role in the planning and project coordination process with the City. Backup will be provided for all expenses invoiced against the reimbursable budget. We have proposed a budget number below and will advise the City if we expect we may exceed this budget to request an increase.

REIMBURSABLE EXPENSES BUDGET
Travel, Mileage, & Related Expenses: $ 19,000
Printing: $ 1000

ADDITIONAL SERVICES
Additional scope may be requested by the City. Any services that are not defined in this agreement may be compensated on an hourly basis or pre-negotiated fixed- fee basis except for Construction Administration Services. Rates are based on our current employee rate schedule. The Fixed Fees indicated above are based on a City- budgeted construction cost of $24.0M. Should the construction budget be increased by 2% or greater due to unforeseen conditions, City request for additional scope, or other reasons, the professional design and engineering fees shall be adjusted upward based on 9.28% of additional budgeted construction costs over $ 24.0M for base services and additional option services and 2.47% of additional budgeted construction costs over $ 24 OM for construction administration services. There shall be no adjustment to fees should the project bid or complete

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530.583.9222 www.jkaedesign. com C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 551

JK ARCHITECTURE
construction below the project budget. Additional services would also include Advanced Signage & Wayfinding Design (based on

0.33/sDas well asAdvancedInteriorDesign (basedon $1.54/sD. This proposal is for one (1) bidpackage for sitework, foundation, and building combined. Additional bid packages, including multiple bid packages for sitework, foundations, or other elements, are not included in this proposal but could be provided for an additional fee.

ASSUMPTIONS ( OTHER SOFT -COST BUDGET ITEMS PAID BY OWNER) Hazardous materials studies/reportsprovided by Owner.

Environmental studies/reports & CEQA oversight provided by Owner.• Other special studies/reports provided by Owner.•
Agency review fees and permit fees paid by Owner.

USGBC fees including all LEED submittal/review, certification, plaque, and other fees paid by Owner.

Special inspections provided by Owner.

Bid advertisementcosts paid by Owner.•
Printing costs of bid sets and construction sets reimbursed by Owner. Note that current practice is to issue electronic PDF) Bid sets. Electronic ( PDF) progress and bid sets are included inJKAE and BRS' base services 2020 Hourly Rate Schedule
Partner
Principal
Associate Principal
Project Manager - Architect
Senior Architectural Designer
Structural Engineer - SE (JKAE)
Senior Architect
Senior JKAE Structural Engineer - PE
Senior JKAE Civil Engineer - PE
Project Engineer ( JKAE)
Project Architect
Senior BIM Designer
Assistant Engineer ( JKAE)
Project Leader I Job Captain
Business Manager
CADD/ BIM/Designer
Marketing
OfficeManager
Studio Assistant
Consultant Services
Reimbursable Expenses
Mileage
Rates subject to change annually

AUBURN I TAHOE CITY I RENO I SAN JOSE
PO Box 7409 / 165 River Road, Tahoe City, CA 96145 530.583.9222 235.00
215.00
190.00
180.00
180.00
175.00
165.00
160.00
160.00
150.00
150.00
135.00
130.00
125.00
115.00
105.00
105.00
100.00 $

70.00 cost plus 10%
cost plus 15% $

0.58 per mile
www.jkaedesign. com
C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 552
Project Schedule _
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C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 553

EXHIBIT B

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution ofthis Agreement.

Any person who fails to filethe required certificationshall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officeror employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any fundsother than federal appropriated funds have been paid or will be paid to any person forinfluencingor attempting to influencean officeror employee of any agency, a Member of Congress, an officeror employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instruction.

Name, Title
By:

4.7.1.1 Consultant:

Jordan Knighton, Architect of Record
C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 554
ACORD® CERTIFICATE OF LIABILITY INSURANCE I
DATE (MM/DD/YYYY) 8/5/2020 THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVEOR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADD ITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s). PRODUCER i cT Maurice Thornton Dealey, Renton & Associates _ P.O. Box ri:£NJo Ext•: 800-545-3090 rffcNol: 510-452-2139 12675 Oakland CA 94604 t'DA ss: dracertificates@dealevrenton. com INSURERIS) AFFORDING COVERAGE NAIC# License#: 0020739 INSURER A: Arqonaut Insurance Company I 19801 INSURED JORDKNl- 01 INSURER s: HARTFORD INSURANCE COMPANY 38288 Jordan Knighton Ar chitects, Inc. INSURER c: Sentinel Insurance Company I 11000 11661 Blocker Drive, Suite 220 Auburn CA95603 INSURER D: I INSURER E: I
INSURER F: COVERAGES CERTIFICATE NUMBER: 1982022541 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR I TYPEOF INSURANCE C MMERCIALGENERALLIABILITY K: ="'
c
ntractual L1ab U Included
R'
L AGGREGATE LIMITAPPLIES PER: POLICY DPRO- JECT 0LOG OTHER: OMOBILELIABILITY ANY AUTO OWNED c---i SCHEDULED AUTOS ONLY ,......._ HIRED j g1? JwNED AUTOS ONLY AUTOSONLY H
UMBRELLA LIAB EXCESS LIAB r-; OCCUR CLAIMS-MADE
I DED I I RETENTIONs B
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WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANYPROPRIETORIPARTNER/EXECUTIVE OFFICERIMEMBER Mandatoryin NH) EXCLUDED? ( D Ifyes, descnbeunder DESCRIPTION OF OPERATIONS below A IProfessional L1ab1hty

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POLICY EFF POLICY EXP POLICY NUMBER IMM/DD/YYYYl IMM/DD/ YYYYl LIMITS 72SBWBC3209 3/12/2020 3/12/2021 EACHOCCURRENCE S 2.000,000 UAMAGETO REN"1 t:.U S 1,000,000 I PREMISES {Ea occurrence) I
I f MED EXP (Any one person) S 10,000 I
IPERSONAL & ADV INJURY S 2,000,000
I
I
GENERAL AGGREGATE S 4,000,000 : PRODUCTS - COMP/OP AGG I S 4,000,000 s
72SBWBC3209 3/12/2020 3/12/2021 I COMBINED SINGLE LIMIT ! Ea acc1denll S $ 2,000,000 BODILY INJURY (Per person) s BODILY INJURY (Per acadent) s PROPERTY DAMAGE s I
I {Per acc,dent) Is I EACHOCCURRENCE s AGGREGATE s
s
I " WECADOErn 3/12/2020 I
3/12/2021 x I ffTUTE I I H- I
I E.L. EACH ACCIDENT I s $1.000.000 E.L. DISEASE· EA EMPLOYEE! S $ 1,000,000 E.L. DISEASE· POLICY LIMIT S $ 1,000,000 1AE016923600 3/12/2020 3/12/2021 Each Claim $ 2,000,000 AnnualAggregate $ 4,000,000 I I I DESCRIPTIONOFOPERATIONS ILOCATIONS IVEHICLES ( ACORD 101, Additional RemarksSchedule, may be attached ifmore space is required) RE: Project: 20-370 RecreationSwim Complex City of South Lake Tahoe, its elected or appointed officers, officials. employees, agents and volunteers are named as additional insureds as respects general and auto liability as required per written contract or agreement. General Liability is Primary/Non-Contributoryper policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement( s).

CERTIFICATE HOLDER
Cityof South Lake Tahoe Attn: Jim Marino 1901 AirportRoad South Lake Tahoe CA 96150 CANCELLATION30 Days Notice ofCance ation
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZEDREPRESENTATIVE
71& ©
1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 555
POLICY NUMBER: 72SBWBC3209 BUSINESS LIABILITY COVERAGE
SS 00 OE O 05

ADDITIONAL COVERAGES BY WRITTEN CONTRACT, AGREEMENT OR PERMIT This is a summary of the coverage provided under the following form (complete form available):

BUSINESS LIABILITY COVERAGE FORM SS 00 08 04 05
Additional Insured When Required by Written Contract, Written Agreement or Permit WHO IS AN INSURED under Section C. is amended to include as an additional insured, but only with respect to liability for "bodily injury", "propertydamage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
a) In the performance of your ongoing operations;
b) In connection with your premises owned by or rented to you; or c) In connection with " your work" and included within the " products completed operations hazard", but only if
i) The written contract or written agreement requires you to provide such coverage to such additional insured; and
ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products completed operations hazard".

The person(s) or organization( s) are additional insureds when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit.

A person or organization is an additional insured under the provision only for that period of time required by the contract, agreement or permit.

With respect to the insurance afforded to the additional insured, this insurance does not apply to: "Bodily injury", property damage" or " personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or surveying services, including:
a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specification: or b) Supervisory, inspection, architectural or engineering activities.

The limits of insurance that apply to additional insureds are described in Section D. Limits Of Insurance.

How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. Liability And Medical Expenses General Conditions.

No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations.

Other Insurance
If other valid and collectible insurance is available for a loss we cover under this Coverage Part, our obligations are limited as follows:

When You Add Others As An Additional Insured To This Insurance: That is other insurance available to an additional insure d. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part:
a) Primary Insurance When Required By Contract: This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below.
b) PrimaryAnd Non-Contributory To Other Insurance When Required By Contract: If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance.

Rev E, 14 Page 1 of 2
C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 556
BUSINESS LIABILITY COVERAGE FORM Summary SS 00 08 04 J
Paragraphs ( a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured.
c. Method Of Sharing
If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first.

If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer' s share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers.

Waiver of Subrogation
If you have waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided you waived your rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage
EXCERPT FROM Hartford Form SS 04 38 09 09

HIRED AUTO AND NON- OWNED AUTO
B. With respect to the operation of a "non- owned auto", WHO IS AN INSURED is replaced by the following: The following are "insureds":
d. Anyone liable for the conduct of an "insured", but only to the extent of that liability Rev 5.14 Page 2 of 2
C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 557
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF OUR RIGHT TO RECOVER FROM

OTHERS ENDORSEMENT- CALIFORNIA
Policy Number: 57WECADOETR Endorsement Number:

Effective Date: 03/12/2020 Effective hour is the same as stated on the Information Page of the policy.

Named Insured and Address: Jordan Knighton Architects. Inc. 11661 Blocker Drive. Suite 220
Auburn, CA 95603
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. ( This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.

SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
Form WC 04 03 06
Countersigned by --------------------,=------,--
Authorized Representative
1) Printed in U.S.A.

Policy Expiration Date: 03/12/2021
C-084-2020
DocuSign Envelope ID: 8349D1DE- A2A3-4DA4-AFFB- 37CEC0055C90 558
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE OF CANCELLATION TO CERTIFICATE HOLDER(S)
This policy is subject to the following additional Conditions:

A. If this policy is cancelled by the Company, other
than for non-payment of premium, notice of such
cancellation will be provided at least thirty ( 30) days in advance of the cancellation effective date to the
certificate holder( s) with mailing addresses on file
with the agent of record or the Company.

B. If this policy is cancelled by the company for nonpayment of premium, or by the insured, notice of such cancellation will be provided within ten ( 10)
days of the cancellation effective date to the
Form SS 12 24 0611
certificate holder( s) with mailing addresses on file
with the agent of record or the Company.

Any notification rights provided by this endorsement
apply only to active certificate holder( s) who were issued a certificate of insurance app licable to this policy' s term.

If notice is mailed, proof of mailing to the last known mailing address of the certificate holder( s) on file with the agent of record or the Company will be sufficient
proof of notice.

Page 1 ends

South Lake Tahoe City CouncilSeptember 9, 2025

South Lake Tahoe City Council
September 9, 2025