Agenda packet — South Lake Tahoe City Council, September 9, 2025 (part 4 of 4)

B. The City Council hereby delegates to the City Manager the authority to approve or deny, and to complete the distribution and sale of the development rights/land coverage inside the City of South Lake Tahoe consistent with the criteria outlined in this policy.

C. The City Council reserves the sole right to distribute and sell development rights/land coverage to private developers and other public agencies outside the City of South Lake Tahoe, and all such distribution and sales shall be at the full market rate at that time.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

E. These policies supersede all other distribution and sale of development rights and land coverage policies adopted by the City Council through Resolution No. 2017-73, Resolution No. 2019-067, and Resolution No. 2022-051.

Adopted by the City of South Lake Tahoe City Council on June 6, 2023September 9, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi CreeganTamara Wallace, Mayor
Attest:
________________________
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Susan Blankenship, City Clerk
The presence of electronic signature certified that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Policy Regarding Disposition of Tahoe Regional Planning Agency (TRPA) Development Commodities Owned by the City of South Lake Tahoe
(Replaces Resolution 2023-051)

BACKGROUND
A. The Tahoe Regional Planning Authority (TRPA) is the land use authority and has established a development rights system to manage future development and a system to regulate the amount of land coverage in the Tahoe basin.

B. The TRPA development rights are land-use units that must be acquired before a property can be developed. Development rights include potential residential units of use ( PRUs), single and multi-family residential units of use ( RUUs), tourist accommodation units (TAUs), and commercial floor area (CFA).

C. Permanent land coverage is also regulated by the TRPA to protect the Lake Tahoe watershed. Parcels are limited to a specified amount of land coverage and, in some cases, may be transferred to maximize the allowable amount on a given parcel.

D. The City of South Lake Tahoe is subject to applying the development rights and land coverage systems to our review and approval of land use entitlement applications that are subject to the TRPA/City Memorandum of Understanding.

E. The City has TRPA development rights and land coverage, which have accumulated from various sources (e.g., Environmental Improvement Projects, implementation of Community Plans and Area Plans, City purchase of land with attached development rights, the retirement of rights, and TRPA allocation of development).

F. The City has been approached by project developers/applicants interested in securing development rights and land coverage from the City.

G. The City has independently sold or provided various TRPA development rights and land coverage to project developers/applicants based on the merits of the individual project.
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H. Through the sale of TRPA development rights and land coverage, the City has also provided an environmental and economic incentive to projects which otherwise would not have been economically feasible.

I. The City believes it is appropriate and transparent to establish a policy that addresses the future distribution and sale of development rights and land coverage maintained by the City.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Acknowledges and reserves the right to retain all necessary TRPA development rights and land coverage to support City-sponsored municipal projects; and

2. Hereby authorizes the distribution and sale of City maintained TRPA development rights and land coverage subject to the provisions of this policy; and

3. The City Council adopts the following policy for the distribution and sale of TRPA development rights and land coverage:

A. Distribution and sale of TRPA development rights and land coverage shall be directed toward the development of residential, commercial, mixed-use, and industrial properties in the City of South Lake Tahoe.

B. Distribution and sale of City-owned TRPA development rights and land coverage shall be consistent with the TRPA Regional Plan, TRPA Code of Ordinances, City of South Lake Tahoe General Plan and Municipal Code, and all other applicable community or area plan policies.
i. When a developer/applicant requests City maintained TRPA development rights and/or land coverage for a project to be located within the City, the proposed project shall be evaluated to ensure the project is consistent with the following criteria;
a. The subject property must be in the City of South Lake Tahoe; and b. The developer/applicant must have a planning application on file with the Development Services Department, prior to a project developer/applicant requesting development rights and/or land coverage; and c. The proposed project provides an environmental and/or economic benefit for the community.

C. The distribution and sale of development rights and land coverage shall be to the affected parcel(s), not the developer/applicant; and
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i. Any change to an approved project (e.g., elevations, building size or siting, land uses, or density) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. The City Manager has the discretion to require any project change to be reviewed by the City Council to determine whether development rights or land coverage should be revoked. If revoked, the developer/ applicant will return to the City the allocated development rights and/or land coverage. The City shall reimburse the developer/applicant the price of sale, less the City's administrative processing fee.

D. The distribution and sale of TRPA development rights and land coverage shall be at no cost for the following projects:
i. The sale of city-owned development rights and land coverage shall be at no cost to single or multi-family residential projects, which are deed restricted to accommodate low, very-low, and moderate-income families, as defined by the Department of Housing and Community Development HCD) annual State Income Limits, pursuant to Health & Safety Code Section 50093. ii. The sale of city-owned development rights and land coverage shall be at no cost to a developer/applicant of a multi-family residential project or a mixeduse project containing multi-family residential units, if the project is located with the boundaries of an identified Town Center.
a. A mixed-use project can be the horizontal or vertical mix of uses residential, commercial and industrial).
iii. The sale of city-owned development rights and land coverage shall be available to commercial/industrial projects where a proposed project will include façade and/or landscape improvements consistent with City Design Guidelines and applicable regulations, according to the following schedule:

Improvement Project Value Eligible commodity amounts
Improvements valued at
>$501,000
Up to 5,000 sf CFA; or
Up to 5 TAUs; or
Up to 5 SF ERUUs; or
Up to 7 MF ERUUs; or
Up to 5,000 sf Class 4-7 land
coverage; or
Up to 4,000 sf Class 1b land
coverage
Improvements valued at
$200,000-$500,000
Up to 3,500 sf CFA; or
Up to 3 TAUs; or
Up to 3 SF ERUUs; or
Up to 5 MF ERUUs; or
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Up to 3,500 sf Class 4-7 land
coverage; or
Up to 3,000 sf Class 1b land
coverage
Improvements valued at $50,000 -
$199,000
Up to 1,500 sf CFA; or
Up to 1 TAU; or
Up to 2 SF ERUUs; or
Up to 3 MF ERUUs; or
Up to 1,500 sf Class 4-7 land
coverage; or
Up to 1,000 sf Class 1b land
coverage
iv. The sale of up to 200 square feet of city-owned land coverage per parcel shall be at no cost to commercial/industrial projects for installation of EV charging stations, bicycle racks, pedestrian walkways and other amenities that promote the use of alternative transportation and walking that are not otherwise required.
v. Seventy (70) City banked Tourist Accommodation Units are set aside and may only be used for converting to Residential Units of Use and sold at no cost for the construction of new Accessory Dwelling Units or the construction of new multi-family rental units (2 or more units) projects.

Should an approved residential, commercial, mixed-use, or industrial project later choose to subdivide the land (pursuant to the Subdivision Map Act), all previously required deed restrictions will remain in force, or the developer shall reimburse the City the full market rate for said development rights/land coverage at the time of subdivision.

E. Should the City provide or sell development rights or land coverage for a project containing residential units, a deed restriction shall be placed on the property prohibiting use as a Vacation Home Rental as defined in City Code Section

3.50.370.

F. Commercial Floor Area shall only be provided or sold to a commercial project and shall not be converted to other development right types.

4. The City Council adopts the following implementation strategy for the distribution and sale of development rights and land coverage:

A. The Development Services Department will have an appraisal prepared by a California licenses appraiser, analyzing the sale of each development right (potential residential units of use (PRUs), single and multi-family residential units 887
Resolution 2025-XXX September 9, 2025 Page 5 of 7
of use (RUUs), tourist accommodation units (TAUs), commercial floor area (CFA); and land coverage, for the preceding calendar year. i. The appraiser shall prepare the above-described report for presentation to the City Council on or before February 1 of each calendar year. a. The report shall describe the methodology used in determining the value of each development right category, including commercial floor area, and b. The report shall contain recommendations for each development right category, including land coverage; and
c. The report shall also include a recommended tiers rate structure to address variances based on the scale of the project.
ii. The City Council reserves the right to annually set the price point for each development right type and/or land coverage; and
a. The established cost per category, shall be based upon one-third of the recommended appraisal rate.
iii. A developer/applicant shall have one-year from the date of the approved development right/land coverage request to submit and obtain a building permit, issued through the City. If this milestone is unachievable the applicant may apply for an extension or relinquish the City granted development rights and land coverage.
iv. One, one-year extension for the retention of approved development rights/ land coverage may be granted by the City Manager, based on the project continuing to meet the distribution policy and proceeding in a diligent manner, or relinquish the City granted development rights and land coverage.
v. The sale and transfer of development rights/land coverage shall be completed prior to the issuance of a Certificate of Occupancy. vi. If any of the associated City Planning, Building and/or TRPA permits expire, the allocated development rights/land coverage shall be returned to the City. The City shall also reimburse the developer/applicant for the cost of those development rights/land coverage, less the City's administrative processing fee.
vii. Should the project parcel(s) change ownership the development rights may be transferred to a new owner so long as the project is constructed as approved. Any change to an approved project (e.g., elevations, building siting, interior configuration) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. 888
Resolution 2025-XXX September 9, 2025 Page 6 of 7
viii. When approved development rights/land coverage is banked on a sending parcel, the developer/applicant shall obtain TRPA Transfer of Development Rights approval prior to the issuance of a Certificate of Occupancy.
ix. The proceeds from the sale of city-owned development rights/land coverage shall be dedicated to the City's Workforce Housing Fund to support the City's affordable housing initiatives.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

Adopted by the City of South Lake Tahoe City Council on September 9, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
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Resolution 2025-XXX September 9, 2025 Page 7 of 7
The presence of electronic signature certified that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:29
Agenda Item: Emergency Shelter and Warm Room Discussion Executive Summary: At the November 19, 2024 City Council meeting, a presentation was made about potential Pay for Success agreements with Live Violence Free and Tahoe Coalition for the Homeless.

Included in the motion to pursue the creation of Pay for Success agreements, Councilmember Robbins, Seconded by Councilmember Wallace included a request to reach out to Tahoe Coalition for the Homeless to investigate options and future funding needs to operate a long-term equivalent of a Warm Room. City staff engaged with various local entities to better understand the need and capacity to implement a â€œwarm roomâ€ or emergency shelter in the City of South Lake Tahoe. An analysis has been provided with input from stakeholders about the various nuances surrounding emergency shelters (warm rooms).

Requested Action / Suggested Motions: Either: 1) Pass a Motion directing staff to pursue establishment of an emergency shelter in partnership with local and regional stakeholders; or 2) Receive report and take no further action at this time.

Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
0 1- Staff Report - Warm Room Discussion.docx
02 - Housing First - Fact Sheet.pdf
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City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Emergency Shelter/Warm Room Discussion
Location: Citywide
Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Background: Homelessness is a nuanced issue, driven in large part by shortfalls in housing supply and affordable housing throughout the region and the state of California. In 2021, the Point in Time count for El Dorado County showed there was a total of 613 people experiencing homelessness with 78% of those being unsheltered. In 2024, there was a total of 511 people experiencing homelessness with 47% of those unsheltered. The number of unsheltered individuals and families in El Dorado County has decreased by 69% while people utilizing emergency shelter and transitional housing increased, since 2021. In the 2022 count, 79% of people experiencing homelessness had their permanent residence prior to homelessness in El Dorado County.

Individuals with certain vulnerabilities, those with a history of trauma, and/or those from racially minoritized groups, are at higher risk of experiencing homelessness. In addition, those who are experiencing homelessness have higher rates of substance abuse and mental health issues than the general population. Those experiencing homelessness are an aging population and most people experiencing homelessness in California are overwhelmingly from California1. In El Dorado County, this data trend is also similar.

At the November 19, 2024 City Council meeting, staff presented on the Pay for Success Contracts with Live Violence Free and Tahoe Coalition for the Homeless. During this item, Councilmember Robbins, Seconded by Councilmember Wallace included in the motion to reach out to Tahoe Coalition for the Homeless to investigate options and future funding needs to operate a long-term equivalent of a Warm Room.

Issue and Discussion: City staff engaged with various local entities to better understand the need and capacity to implement a “warm room” or emergency shelter in the City of South Lake Tahoe. Staff met with Tahoe Youth and Family Services, Live Violence Free (LVF), Tahoe Coalition for the Homeless (TCH), and attended several meetings with Barton Health (Barton) and El Dorado County Behavioral Health staff.

Staff also met with Dr. Marissa Muscat, who is one of the founders and original

1 Margot Kushel, MD and Tiana Moore, PhD, et. al. “Toward a New Understanding: The California Statewide Study of People Experiencing Homelessness.” Benioff Homelessness and Housing Initiative, University of California San Francisco (June 2023).
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Executive Director of TCH and implemented the Warm Room in the City of South Lake Tahoe. There will be references to the original “Warm Room” implemented by TCH in addition to considerations for the implementation of a potential emergency shelter.

Current Shelters in El Dorado County
El Dorado County and the El Dorado Opportunity Knocks Continuum of Care El Dorado County and the Continuum of Care, in partnership with Volunteers of America, operate a 60-bed shelter in Placerville for adults experiencing homelessness along with case management and housing assistance. Participants can only enter the shelter through the coordinated entry system or upon referral.

Live Violence Free
Live Violence Free has a Safe House that is a three-bedroom apartment for individuals and families to stay in for about three months and they own two units with two bedrooms in each unit that are used as transitional housing, for a couple of months at a time. LVF provides motel vouchers on an emergency basis to clients, when funding is available.

Tahoe Youth and Family Services
Tahoe Youth and Family Services serves Transitional Aged Youth (TAY) between the ages of 16-22 years old. They master lease three apartments and provide Rapid Rehousing through rental assistance provided by the CoC. They were also awarded about $35,000 by the CoC Homeless Housing, Assistance, and Prevention funding that funds for 150 shelter nights (motel vouchers) for the winter 2024 – 2025.

Tahoe Coalition for the Homeless
Tahoe Coalition for the Homeless was founded in 2015 to implement the “Warm Room” in the City of South Lake Tahoe. The Warm Room was a place for the unsheltered to take shelter between 7pm and 7am from December through March. In 2020, Tahoe Coalition for the Homeless (TCH) purchased three SRO properties which are currently being converted into permanent housing for some of the most vulnerable members in the community. When the Bear’s Den is completely rehabilitated, TCH will own 72 units of permanent housing for individuals between 0% and 30% of the Area Median Income.

TCH operated a 14-bed shelter that provides wrap-around services and three meals daily and participants can only enter through the coordinated entry system. This shelter is currently closing and will be updated to become a Medical Respite center through a partnership with Anthem Blue Cross.

Targeted Population and Identified Need
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Federal and most State funding mandates “Housing First” which is an evidence-based practice across the US. Housing First is an approach to serving people experiencing homelessness that recognizes that an unhoused person must be able to access a decent, safe place to live, that does not limit length of stay, before stabilizing, improving health, reducing harmful behaviors, or increasing income. Programs utilizing Housing First should remove barriers to access the housing such as requirements for sobriety, absence of criminal history, or participation in services to access or retain housing.

More information is provided in Attachment 2.

Operating an emergency shelter or warm room with state or federal funds requires a discussion of who the target population is to be served and how the individual or family can access the warm room. The TCH operated Warm Room only allowed individuals over the age of 18 and there were no required background checks (criminal history) or sobriety checks.

According to the 2024 El Dorado County Point in Time (PIT) count that is mandated by US Department of Housing and Urban Development (HUD), 65% of people experiencing homelessness are male and 83% are over the age of 24. However, youth homelessness is growing in the county. In El Dorado County, the unsheltered population decreased by about 69% due to the increasing number of emergency shelter and transitional housing in the county.

Investment in housing types across the housing spectrum have led to positive outcomes. However, opening another emergency shelter requires a discussion on targeted populations and how to best serve them. According to Tahoe Youth and Family Services, Executive Director Cheyanne Lane, most of their clients, Transitional Age Youth (TAY), do not want to stay in shelters with adults and will often couch surf or find other means to not stay in a shelter. The City’s Housing Hotline has also been receiving an increase in calls related to housing resources. The resources are often requested by families who are not able to or choose not to stay at shelters due to safety and/or health concerns. SLTPD has also shared that having an emergency shelter that is open during the middle of the night could be helpful upon their referral.

Many individuals lack access to healthcare, and therefore, often, have high rates of acute care and emergent health services utilization. Barton Health is interested in an emergency shelter option for patients who are released from the Emergency Room in the middle of the night and do not have adequate shelter. Currently, Barton relies on Tahoe Coalition for the Homeless or sends patients to the Nevada Cares Campus in Reno, Nevada.

Stakeholders interviewed for this report identified some need for a shelter and the targeted beneficiaries of an emergency shelter. There are challenges in developing emergency shelters since there will likely be a population who do not feel safe staying in the shelter.
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Should the City Council decide to explore the creation of an emergency shelter, consideration will need to be made as to the targeted population and if there are specific beds to reserved for either law enforcement or Barton Health referrals. The targeted population will also dictate the location, number of individuals served, and interventions.

Location
The only existing shelter in the city is located at the Red Lodge, which is owned and operated by TCH. The shelter is classified as a Social Service Organization for zoning purposes, which is an allowed use in limited districts. Finding an appropriate location could be a challenge based on current zoning requirements. Senate Bill 2 strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and traditional and supporting housing under the Housing Accountability Act.

Emergency Shelters can be difficult to open due to working with property owners to lease the space for this particular use. Emergency Shelters require ADA access, bathrooms, and adherence to building, fire, life and safety codes. TCH Board Members have shared that the Warm Rooms had a new lease every year and finding a location was one of the most challenging parts. Many property owners did not want to allow the use in their property, finding an owner who wanted a shorter lease was difficult, neighbors were sometimes outspoken against the proposed use, and/or if a property owner was willing, the property upgrades to increase accessibility and other building, fire, life, and safety items were cost prohibitive for the property owner. Many emergency shelters operate in publicly owned buildings or owned by nonprofit organizations.

Staffing
The original warm room operated by TCH was run by volunteers and they paid for overnight staff and security to be on site during operating hours. Currently, TCH has indicated that they do not have the financial or staff capacity to operate a separate Warm Room. However, TCH is open to discussing the facilitation of motel vouchers or an emergency shelter if provided the full funding for staffing and operations.

Staffing needs for an emergency shelter is highly variable depending on the number of individuals being served, the number of months the shelter is open and the hours of operation. These numbers are also dependent on community need and shelter utilization. However, the positions in emergency shelters generally include a shelter manager, security staff, intake staff, case managers, cleaning and maintenance staff and other potential specialty staff.

As mentioned previously, the targeted population and needs for the emergency shelter will dictate the level of staffing necessary to operate. Should the City council seek to establish an emergency shelter, collaboration with potential partner agencies would need to occur to determine appropriate staffing levels. 895
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Timeframe
Tahoe Coalition for the Homeless only operated their Warm Room during the winter months (roughly between December and March) to keep individuals from being exposed to cold weather elements. TCH was operating a year-round shelter that was open 24 hours a day, 7 days a week, to reduce emergency situations that require police and fire personnel, environmental benefits such as fire mitigation, among other risk mitigation strategies. The 14 bed shelter is currently being converted to a medical respite shelter.

It is becoming increasingly common for other jurisdictions to operate emergency shelters to mitigate high pollution days, extreme heat events, and other emergency situations.

Should City Council seek to establish an emergency shelter, consideration would need to be given regarding the timeframe during which the shelter would operate. For instance, year-round, during winter months or only during inclement weather events.

Cost
The Warm Room that was formerly operated by Tahoe Coalition for the Homeless was about $150,000 - $200,000 to operate with free or subsidized rent and contained two four-hour volunteer shifts with a TCH Board member on call for any issues. This information was provided by Tahoe Coalition for the Homeless.

The El Dorado County Navigation Center, located in the City of Placerville, used $6,644,272.28 in federal and state funding for planning and about two years of implementation of the temporary center with 60-beds. This equates to a monthly operating cost of the shelter of $188,717.00 and this equates to $3,145 per client per month.

Funding for emergency shelters at the State and Federal levels require the use of the Coordinated Entry System and implementation of a Housing First approach. Policy level discussions are moving away from temporary housing situations to a focus on prevention (rapid rehousing) and permanent housing solutions. However, as evidenced by engagement with stakeholders, there are instances in which an emergency shelter could be useful. A local funding source to include city and private funding could provide collaborative funding to establish a warm room without these restrictions.

Conclusion
This report is intended to provide an analysis, with input from stakeholders, about the various nuances and details surrounding emergency shelters (warm rooms). This report identified some of the challenges to emergency shelter implementation in addition to the needs heard from stakeholders in the community, including through the Housing Hotline. Currently there are several different types of emergency shelters and 896
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transitional housing options throughout El Dorado County provided by several different organizations. A summary has been provided regarding the challenges and opportunities which have been further classified in the following categories: targeted population and need, location, staffing, timeframe, and cost.

Staff is seeking council direction as to whether to pursue establishment of an emergency shelter in partnership with local and regional stakeholders. Should the City Council choose to pursue the establishment of an emergency shelter, staff would conduct further investigation into the following details: potential shelter location, potential operating agreements, estimated costs associated with operations (including staff, rent, utilities, furnishings, laundry, maintenance, cleaning and security).

Financial Implications: Currently, there are no financial implications for receiving this report. As mentioned, funding at the state and federal level is geared towards permanent housing and prevention programs with required use of the Coordinated Entry System. As such, a local funding source would likely be needed for the operation of an emergency shelter not subject to the coordinated entry system.

Potential costs would likely be incurred at a future date should the City Council seek to establish an emergency shelter. These costs may include and be influenced by:
location, staff operations and administration, cleaning and sanitation staff, security, number of individuals being served, timeframe of the shelter, utility costs, and other costs.

Environmental Considerations: The recommendation in this report is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Sections 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications: The following adopted policies and programs are applicable to this discussion:

City General Plan Housing Element
Action Item 1.3.6 Continue to work with the Tahoe Coalition for the Homeless to rehabilitate properties purchased through Project Homekey.

Action Item 3.1.3 Work with local partners to support permanent supportive housing/transitional homeless shelter resources and provide more services to mitigate existing homeless camps.

City General Plan Housing Element
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Policy 1-1 The City shall adopt programs, ordinances, incentives, land use plans and other regulatory mechanisms that provide opportunities for the private sector to address the housing needs of citizens of all economic levels.

Policy 4-2 The City shall work with surrounding jurisdictions to address the causes of homelessness and the needs of transient homeless persons on a regional basis. The City shall support TCH and El Dorado County Community Services and in its countywide programs address the needs of homeless persons.

Policy 4-4 The City shall provide priority permit processing of projects that are targeted toward special-needs groups, such as seniors, the disabled (including the developmentally disabled), and the homeless, including priority for building plan check, subdivision map review, improvement plans for roadways and utilities, and environmental impact analysis.
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HOUSING FIRST
WHAT IS “HOUSING FIRST”?
Housing First is an approach to serving people experiencing homelessness that recognizes a homeless person must first be able to access a decent, safe place to live, that does not limit length of stay (permanent housing), before stabilizing, improving health, reducing harmful behaviors, or increasing income. Under the Housing First approach, anyone experiencing homelessness should be connected to a permanent home as quickly as possible, and programs should remove barriers to accessing the housing, like requirements for sobriety or absence of criminal history. It is based on the “hierarchy of need:” people must access basic necessities—like a safe place to live and food to eat—before being able to achieve quality of life or pursue personal goals. Finally, Housing First values choice not only in where to live, but whether to participate in services. For this reason, tenants are not required to participate in services to access or retain housing.

WHAT TYPE OF HOUSING IS CONSIDERED “HOUSING FIRST”?
Programs using Housing First generally fall into two categories:
• Supportive housing, which is an apartment made affordable through long-term rental assistance, paired with intensive services promoting housing stability. • Rapid re-housing, which connects a family or individual to an apartment affordable through shortto medium-term rental assistance, along with moderate services designed to allow that household to increase their income sufficiently to be able to afford the apartment over the long-term.

While Housing First recognizes housing is a necessary precursor to treatment, Housing First does not mean “housing only.” On the contrary, Housing First acknowledges social services and care coordination are necessary elements of housing stability and quality of life.

CORE COMPONENTS OF HOUSING FIRST UNDER CALIFORNIA LAW
In 2016, the California Legislature passed Senate Bill 1380 (Mitchell). It required all housing programs to adopt the Housing First model.1 The Legislation defined Housing First with these “core components”:
• Tenant screening and selection practices promote accepting applicants regardless of their sobriety or use of substances, completion of treatment, or participation in services. • Applicants are not rejected on the basis of poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviors that indicate a lack of "housing readiness."
1 Codified as California Welfare & Institutions Code § 8255. 899

• Housing providers accept referrals directly from shelters, street outreach, drop-in centers, and other parts of crisis response systems frequented by vulnerable people experiencing homelessness. • Supportive services emphasize engagement and problem solving over therapeutic goals and service plans that are highly tenant-driven without predetermined goals. • Participation in services or program compliance is not a condition of housing tenancy. • Tenants have a lease and all the rights and responsibilities of tenancy. • The use of alcohol or drugs in and of itself, without other lease violations, is not a reason for eviction.
• Funding promotes tenant selection plans for supportive housing that prioritize eligible tenants based on criteria other than "first-come-first-serve," including, but not limited to, the duration or chronicity of homelessness, vulnerability to early mortality, or high utilization of crisis services. • Case managers and service coordinators are trained in and actively employ evidence-based practices for engagement, including motivational interviewing and client-centered counseling. • Services are informed by a harm-reduction philosophy that recognizes drug and alcohol use and addiction as a part of tenants' lives, where tenants are engaged in nonjudgmental communication regarding drug and alcohol use, and where tenants are offered education regarding how to avoid risky behaviors and engage in safer practices, as well as connected to evidence-based treatment if the tenant so chooses.
• The project and specific apartment may include special physical features that accommodate disabilities, reduce harm, and promote health and community and independence among tenants.

EVIDENCE BASIS
The federal and State government recognize Housing First as an evidence-based practice. In fact, a settled and growing body of evidence demonstrates—
• Tenants accessing Housing First programs are able to move into housing faster than programs offering a more traditional approach.2
• Tenants using Housing First programs stay housed longer and more stably than other programs.3 • Over 90% of tenants accessing Housing First programs are able to retain housing stability.4 • In general, tenants using Housing First programs access services more often, have a greater sense of choice and autonomy, and are far less costly to public systems than tenants of other programs.5 2 Gulcur, L., Stefancic, A., Shinn, M., Tsemberis, S., & Fishcer, S. Housing, Hospitalization, and Cost Outcomes for Homeless Individuals with Psychiatric Disabilities Participating in Continuum of Care and Housing First programs. 2003. 3 Tsemberis, S. & Eisenberg, R. Pathways to Housing: Supported Housing for Street-Dwelling Homeless Individuals with Psychiatric Disabilities. 2000.
4 Montgomery, A.E., Hill, L., Kane, V., & Culhane, D. Housing Chronically Homeless Veterans: Evaluating the Efficacy of a Housing First Approach to HUD-VASH. 2013. 5 Tsemberis, S., Gulcur, L., & Nakae, M. Housing First, Consumer Choice, and Harm Reduction for Homeless Individuals with a Dual Diagnosis. 2004; Perlman, J. & Parvensky, J. Denver Housing First Collaborative: Cost Benefit Analysis and Program Outcomes Report. 2006.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:30
Agenda Item: Pay for Success Contract with Tahoe Coalition for the Homeless Executive Summary: On September 10, 2024, City Council was presented with the first Annual Report on Homelessness. At this meeting, staff highlighted the financial concerns at Live Violence Free (LVF) and Tahoe Coalition for the Homeless (TCH). Councilmember Creegan, seconded by Mayor Bass, made a motion to bring back discussion of a contract for service for LVF and TCH given the services they provide that reduce impact on city services and the city budget. On November 19, 2024, City Council was presented with a Staff Report on the Pay for Success model to help bridge the gap in funding for operational costs for these two local organizations. Councilmember Robbins made the motion, seconded by Councilmember Wallace, to direct staff to develop contracts with Tahoe Coalition for the Homeless and Live Violence Free, based on the Pay for Success model in an amount not to exceed $40,000 for each organization. At the February 25, 2025 City Council meeting, City Council approved the Pay for Success Agreement with Live Violence Free and directed staff to bring back the Pay for Success Agreement with Tahoe Coalition for the Homeless after the City Council discussion on the Emergency Shelter and Warm Room.

Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute Pay for Success Agreement with Tahoe Coalition for the Homeless in an amount not to exceed $40,000; and 2) Pass a Resolution Authorizing $40,000 Budget Appropriations from General Fund Undesignated Excess Reserves for the agreement.

Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01_-_Staff_Report_P4S_LVF_TCH_Agreement (1).docx
02 - TCH Pay for Success Contract.pdf
03 - Resolution P4S Budget Appropriation.docx
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Council Agenda Report September 9, 2025 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Pay for Success Contract with Tahoe Coalition for the Homeless Location: Citywide
Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Background: Homelessness is a nuanced issue, driven in large part by shortfalls in housing supply and affordable housing throughout the region and the state of California. In 2021, the Point in Time count for El Dorado County showed there was a total of 613 people experiencing homelessness with 78% of those being unsheltered. In 2024, there was a total of 511 people experiencing homelessness with 47% of those unsheltered. The number of unsheltered individuals and families in El Dorado County has decreased by 69% while people utilizing emergency shelter and transitional housing increased, since 2021. In the 2022 count, 79% of people experiencing homelessness had their permanent residence prior to homelessness in El Dorado County.

Responding to homelessness contains nuanced approaches making the coordination of a strategic approach challenging but facilitates better outcomes.

Individuals with certain vulnerabilities, those with a history of trauma, and/or those from racially minoritized groups, are at higher risk of experiencing homelessness. In addition, those who are experiencing homelessness have higher rates of substance abuse and mental health issues than the general population. Those experiencing homelessness are an aging population and we know that most people experiencing homelessness in California are overwhelmingly from California1. In El Dorado County, we know that this data trend is also similar.

In addition to negatively impacting South Lake Tahoe residents experiencing homelessness, there are other direct and indirect impacts on the community. People experiencing homelessness generate a significant number of calls for services from the South Lake Tahoe Fire and Police Departments, as well as frequent and high utilization of emergency medical services administered at Barton Health. These calls may delay response time to other non-homeless related calls. In addition, unsheltered homelessness may negatively impact the environment, the local economy and quality of life in the community.

1 Margot Kushel, MD and Tiana Moore, PhD, et. al. “Toward a New Understanding: The California Statewide Study of People Experiencing Homelessness.” Benioff Homelessness and Housing Initiative, University of California San Francisco (June 2023).
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Council Agenda Report September 9, 2025 Page 2 of 3
On September 10, 2024, City Council was presented with the first Annual Report on Homelessness. At this meeting, staff highlighted the financial concerns at Live Violence Free (LVF) and Tahoe Coalition for the Homeless (TCH).

Tahoe Coalition for the Homeless is eligible for various grants but the funding typically is capped only for capital projects and services, leaving no amount available for operations unless you directly work with clients. Most of the funds TCH receives is for rehabilitation of projects which are hard and soft capital costs or client-based services through CalAIM.

Many grants only allow for less than 10% for indirect costs (operating) which include accounting, executive staff, and grant oversight. TCH and LVF actually use about 15- 20% in indirect costs for each grant, leaving a gap between operations costs and grants received. Both organizations have small operating reserves which can be challenging since most grants are on a reimbursement basis. Reimbursement based grants have a significant lag time due to review of grant documentation and processing to send checks for reimbursement.

On November 19, 2024, City Council was presented with a Staff Report on the Pay for Success model to help bridge the gap in funding for operational costs for these two local organizations. Councilmember Robbins made the motion, seconded by Councilmember Wallace, to direct staff to develop contracts with Tahoe Coalition for the Homeless and Live Violence Free, based on the Pay for Success model in an amount not to exceed $40,000 for each agency.

On February 25, 2025, City Council was presented with the Pay for Success Agreements with Live Violence Free and Tahoe Coalition for the Homeless.

Councilmember Bass made the motion, seconded by Councilmember Jinkens executing the Agreement and the Budget Appropriation for Live Violence Free. There was direction to bring back the Pay for Success Agreement with Tahoe Coalition for the Homeless after the May 6, 2025 City Council discussion on the Emergency Shelter and Warm Room.

Issue and Discussion: Pay for Success (PFS) is a model that advances solutions to nuanced issues, such as homelessness while generating successful outcomes for families, individuals, and communities. PFS works when a government entity enters into a contract to pay for concrete, measurable outcomes once they are achieved for specific people or communities in need. This model only pays the contract if interventions actually achieve the outcomes agreed upon in advance.

This model is innovative in its approach to include data integration, performance management, building evidence, person-centered programming, and a focus on outcomes. This program will include measurable outcomes that improve clients housing stability, health, and social service utilization that includes the level of savings for local government.
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Council Agenda Report September 9, 2025 Page 3 of 3
The outcomes are listed in Exhibit A “Scope of Services” in the Pay for Success agreement with Tahoe Coalition for the Homeless.

Staff recommends that the City Council approve the Resolution (Attachment 3) authorizing the budget appropriation of $40,000 for the Pay for Success Agreement and that the City Council authorize the Mayor to sign the Pay for Success Agreement with Tahoe Coalition for the Homeless in an amount not to exceed $40,000 until September 30, 2026.

Financial Implications: It is anticipated that in addition to the cost of the contracts, additional financial resources to cover associated staff time, will be required. Staff is recommending $40,000 in General Fund Undesignated Excess Reserves be used to pay for Live Violence Free and Tahoe Coalition’s Pay for Success Agreements.

Policy Implications: The following adopted policies and programs are applicable to this discussion:

City of South Lake Tahoe Strategic Plan
Action Item 1.10 Continue to work with the Tahoe Coalition for the Homeless to rehabilitate properties purchased through Project Homekey.

City General Plan Housing Element

Policy 1-1 The City shall adopt programs, ordinances, incentives, land use plans and other regulatory mechanisms that provide opportunities for the private sector to address the housing needs of citizens of all economic levels.

CITY OF SOUTH LAKE TAHOE

PAY FOR SUCCESS AGREEMENT
This Agreement is made and entered into as of the 9th day of September, 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Tahoe Coalition for the Homeless, a California nonprofit corporation (“Service Provider”).

RECITALS
A. Service Provider is specially trained, experienced, and competent to perform the services which will be required by this Agreement. In its role as part of El Dorado County’s Continuum of Care (CoC), Service Provider coordinates permanent housing programs, shelter and transitional housing, rapid rehousing programs, and supportive services citywide.

B. Service Provider possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein. The City of South Lake Tahoe seeks to leverage Service Provider’s resources and expertise to respond to the need for interim and permanent housing services, and work towards reducing and ending homelessness in South Lake Tahoe.

C. City desires to compensate Service Provider for providing a certain level of service within the City of South Lake Tahoe as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Service Provider shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement.

All services provided by Service Provider pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference.

2. Term/Time of Performance. The services by Service Provider are to commence upon the execution of the Agreement and continue for one year.

3. Compensation. The Maximum of the payments can be made by the City pursuant to this contract is $40,000, subject to the provisions of this contract.

All of the payments under this contract are contingent on the achievement of specific outcomes as further defined and provided in this contract (Exhibit A). 905

4. Method of Payment. Service Provider shall submit outcome-based payments in an amount not to exceed $40,000 to City with the outcomes. Service Provider’s bills shall include a narrative of the services performed and the number of service users assisted in accordance with the Scope of Services. City shall pay Service Provider no later than 30 days after approval of the invoice by City staff.

Tahoe Coalition for the Homeless shall submit a Quarterly Progress Report to the City by the 15th day of each Quarter. The Quarterly Progress Report template is included in Exhibit C and the Disbursement Request form is included under Exhibit D.

5. Termination. This Agreement may be terminated by City or Service Provider immediately for cause or without cause upon thirty (30) days written notice of termination. Upon termination, Service Provider shall be entitled to compensation for services performed up to the effective date of termination.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

6. Service Provider’s Books and Records.
a. Service Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Service Provider for services provided pursuant to this Agreement. b. Service Provider shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Service Provider’s address indicated for the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Service Provider’s business, City may, by written request by any of the 906
above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices.

Access to such records and documents shall be granted to any party authorized by Service Provider, Service Provider’s representatives, or Service Provider’s successor-in-interest.

7. Independent Service Provider. It is understood that Service Provider, in the performance of the work and services agreed to be performed, shall act independently and shall not act as an agent or employee of City. Service Provider shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Service Provider hereby expressly waives any claim it may have to any such rights. All employees, agents, Service Providers or subcontractors hired or retained by Service Provider are employees, agents, Service Providers or subcontractors of Service Provider and not of the City.

City is not required to make any deductions or withholdings from the compensation payable to Service Provider under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Service Provider’s assigned personnel. Any third party persons employed by Service Provider shall be entirely and exclusively under the direction, supervision, and control of Service Provider. Service Provider hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employeremployee relationship exists by reason of this Contract.

8. Interest of Service Provider. Service Provider (and principals, associates and professional employees of Service Provider) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Service Provider’s services hereunder. Service Provider further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Service Provider is not a designated employee within the meaning of the Political Reform Act because Service Provider possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

9. Professional Ability of Service Provider. City has relied upon the professional training and ability of Service Provider to perform the services hereunder as a material inducement to enter into this Agreement. Service Provider shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Service Provider under this Agreement shall be in accordance with applicable legal 907
requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Service Provider’s field of expertise.

10. Compliance with Laws. Service Provider shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Service Provider shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials, and employees shall not be liable at law or in equity as a result of any failure of Service Provider to comply with this section.

11. Licenses. Service Provider represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Service Provider to practice its profession. Service Provider represents and warrants to City that Service Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals which are legally required of Service Provider to practice its profession. Service Provider shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Service Provider acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

12. Indemnity. Service Provider hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Service Provider’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Service Provider agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Service Provider’s negligent acts, errors, omissions, regarding this Agreement, the Service Provider’s work under this Agreement, or the Service Provider’s Scope of Work.

City does not, and shall not, waive any rights against Service Provider which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Service Provider, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Service Provider shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Service Provider or any subcontractor, regardless of 908
whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Service Provider further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses, and causes of action of whatsoever arising out of or in any way connected with this Agreement, and Service Provider’s work under this Agreement.

13. Insurance Requirements.
a. Service Provider, at Service Provider’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Service Provider shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Service Provider shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’
Compensation policies must be received by City at least thirty (30) days prior to such change. Service Provider shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Service Provider for City. ii. Commercial General Liability Coverage. Service Provider shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on the standard
Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Service Provider. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. Service Provider shall maintain automobile liability insurance covering bodily injury and property 909
damage for all activities of the Service Provider arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured’s under Service Provider’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the Service Provider, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any selfinsured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Service Provider. iv. The insurer waives all rights of subrogation against City except for Service Provider’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. No policies of insurance carried by Service Provider shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.

c. Deductibles and Self-Insured Retentions. The Service Provider shall be responsible for all deductibles in all of Service Provider’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Service Provider shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Service Provider shall not commence work under this contract until all insurance required under 910
this section has been approved by City as to form, amount and carrier, nor shall Service Provider allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

14. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: Housing Manager
City of South Lake Tahoe
1052 Tata Ln.

South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Service Provider: Executive Director
Tahoe Coalition for the Homeless
1137 Emerald Bay Rd.

South Lake Tahoe, CA 96150

15. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Service Provider. Assignments of any or all rights, duties or obligations of the Service Provider under this Agreement will be permitted only with the express consent of City. Service Provider shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Service Provider shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

16. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
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17. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

18. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

19. Prohibited Interests. Service Provider maintains and warrants that it has not employed nor retained any Service Provider or person, other than the independent Service Providers hired in accordance with Service Provider’s standard business practice, to solicit or secure this Agreement. Further, Service Provider warrants that it has not paid nor has it agreed to pay any Service Provider or person, other than a bona fide employee working solely for Service Provider or an independent Service Provider hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

20. Equal Opportunity Employment. Service Provider represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Service Provider shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

21. Drug-Free Workplace Certification. By signing this Agreement, Service Provider hereby certifies under penalty of perjury under the laws of the State of California that the Service Provider will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). 912
b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Service Provider’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Service Provider’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Service Provider may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Service Provider (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

22. Anti-Lobbying Certification. Service Provider shall submit to City the AntiLobbying Certification contained in Exhibit B. Further, Service Provider shall require that the language of the certification in Exhibit B be included in all contracts or subcontracts entered into in connection with this Agreement and that all Service Providers and Service Providers shall certify and disclose accordingly.

23. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Service Provider assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

24. Americans with Disabilities Act. By signing this Agreement, Service Provider assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.
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25. No Third Party Beneficiaries. This Agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties to this Agreement.

26. Amendments. This Agreement may be modified or amended only by a written document executed by both Service Provider and City and approved as to form by the City Attorney.

27. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

28. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Service Provider. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

29. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

30. Time is of the Essence. Time is of the essence for this Agreement.

31. Authority to Enter Agreement. Service Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: TAHOE COALITION FOR THE HOMELESS:

By___________________________ By ________________________________ Tamara Wallace, Mayor Kimberly Peterson, Executive Director Business License # __________________
APPROVED AS TO FORM: ATTEST:

By____________________________ By____________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk

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Attachments:

Exhibit A – Scope of Services
Exhibit B -- Anti-Lobbying Certification
Exhibit C -- Quarterly Progress Report Template
Exhibit D – Disbursement Request Form
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EXHIBIT A

SCOPE OF SERVICES

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SCOPE OF SERVICES
To: Jessica Wackenhut Lomeli
Housing Manager
City of South Lake Tahoe
1052 Tata Lane, South Lake Tahoe, CA
Office: 530-542-6025
From: Kimberly Peterson
Executive Director
Tahoe Coalition for the Homeless
[email protected]
1137 Emerald Bay Road
South Lake Tahoe, CA 96150
Date: February 4, 2025
Re: Scope of Work for Pay for Success
About Tahoe Coalition for the Homeless
Tahoe Coalition for the Homeless (TCH) is a partner with our community to house, shelter, and support our neighbors experiencing or at risk of homelessness to foster their independence.

Tahoe Coalition for the Homeless provides a range of supportive services to unhoused persons experiencing or at-risk of homelessness, in the South Lake Tahoe area and across El Dorado County.

Scope of Work
The following outlines the tasks that Tahoe Coalition for the Homeless will complete to help administer the Pay for Success program with the City of South Lake Tahoe.

Tahoe Coalition for the Homeless’ Pay for Success program is a twelve-month intervention plan addressing basic needs, housing placement, trauma therapy, and community stabilization. TCH strives to prevent and end homelessness in El Dorado County by assisting individuals and families with seeking and securing affordable housing, providing a fourteen-bed shelter, and assistance during critical transition periods, and more.

The services provided by TCH will 1) conduct an intake process that is recorded through the Coordinated Entry System; 2) Provide client wrap-around services to ensure a Housing Plan is developed and any other supportive services are provided; 3) Formulate, execute, and monitor the effectiveness of the program. This program provides housing placement and retainment through evidence-based interventions and practices in case management and the resulting plan.
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Tahoe Coalition for the Homeless shall provide the above mentioned services to persons within the City of South Lake Tahoe, at a minimum of:
-180 Vulnerability Assessments per year (average of 15 per month) - 100 referrals per year from City of South Lake Tahoe Departments (Police, Fire, Development Services, etc.)
-12 households per year to be placed in permanent housing -60 households to remain in housing after one year of placement -25 exits per year from TCH programs/services due to sustainability of housing Program Budget (January 1, 2025 — December 31, 2025)
Total Program Budget = $40,000
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EXHIBIT B

ANTI-LOBBYING CERTIFICATION
Service Provider shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Tahoe Coalition for the Homeless:

By:________________________
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EXHIBIT C
Quarterly Progress Report Template

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Pay for Success – Quarterly Progress Report
Quarterly reports are required for all Pay for Success contractsregardless of whether outcomes were achieved. Information obtained in the reports will be used to evaluate progress in meeting Pay for Success contractual obligations.

City staff will use the quarterly reports as a tool to evaluate the program’s effectiveness in providing services to low- and moderate-income persons and households and to ensure that the program is being carried out consistent with the contract.

Reports are due fifteen (15) days after the end of each quarter. Reports must be current in order for the City to release payment under the Pay for Success contract.

Name of Organization: _________________________ ____ Project Name: _____________________________ Reporting Period: _______________________________ Submission Date: ______________________________ Prepared By: ___________________________________
☐ By checking this box, I hereby certify that this information is true and accurate to the best of my knowledge.

Report Period:

First Quarter Third Quarter
Second Quarter Fourth Quarter
I. Project Status Report

1. Brief summary of project progress and number of beneficiaries:

2. If no/little progress to report, explain the circumstances and challenges:
921

3. If no/little progress to report, outline plans, steps, and strategies to address the issues:

4. Is there any other information to share regarding current efforts to reduce housing instability and homelessness in the community? 922

EXHIBIT D
Disbursement Request Form
923
Recipient:

Contact Person:

Contact Information:

Date:

Reporting Period:

Current Outcomes
TOTAL
Pay for Success - Reimbursement Form
City of South Lake Tahoe - Development Services Department Total Annual Outcomes Grant Award Total Disbursement Request Remaining Balance Intakes per month (Annual) $40,000 $40,000
Referrals from City of South Lake Tahoe
Departments (Annual)
Individuals placed in housing (Annual)
Number of individuals remaining in
housing (Annual)
Exits from programs/services (Annual)
Recipient Authoized Signature: Date: Title:
$0 0 $0
924
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Authorizing $40,000 Budget Appropriations from General Fund Undesignated Excess Reserves for the Pay for Success Agreement with Tahoe Coalition for the Homeless

BACKGROUND
A. Homelessness is a nuanced issue, driven in large part by shortfalls in housing supply and affordable housing throughout the region and the state of California B. The number of unsheltered individuals and families in El Dorado County has decreased by 69% while people utilizing emergency shelter and transitional housing increased, since 2021.

C. Responding to homelessness contains nuanced approaches making the coordination of a strategic approach challenging but facilitates better outcomes.

D. On September 10, 2024, City Council was presented with the first Annual Report on Homelessness. At this meeting, staff highlighted the financial concerns at Live Violence Free (LVF) and Tahoe Coalition for the Homeless (TCH).

E. Pay for Success (PFS) is a model that advances solutions to nuanced issues, such as homelessness while generating successful outcomes for families, individuals, and communities.

F. On November 19, 2024, City Council was presented with a Staff Report on the Pay for Success model to help bridge the gap in funding for operational costs for these two local organizations. Councilmember Robbins made the motion, seconded by Councilmember Wallace, to direct staff to develop contracts with Tahoe Coalition for the Homeless and Live Violence Free, based on the Pay for Success model, in an amount not to exceed $40,000 for each agency.

G. On February 25, 2025, City Council was presented with the Pay for Success Agreements with Live Violence Free and Tahoe Coalition for the Homeless. Councilmember Bass made the motion, seconded by Councilmember Jinkens executing the Agreement and the Budget Appropriation for Live Violence Free. There was direction to bring back the Pay for Success Agreement with Tahoe Coalition for the Homeless following the City Council discussion on the Emergency Shelter and Warm Room.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the appropriation of funds into the fiscal year 2024/2025 budget as follows:

From General Fund Undesignated Excess Reserve: $40,000
925
Resolution 2025-XXX September 9, 2025 Page 2 of 2
Transfer in Workforce Housing 250-06024-36300: $40,000
Workforce Housing/Contract services: 42025 $40,000
Adopted by the City of South Lake Tahoe City Council on September 9, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
926
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:31
Agenda Item: Extension of City Manager Employment Agreement Executive Summary: City Manager Joseph Irvin recently informed City Council that his employment agreement is set to expire on April 14, 2026, and indicated that he would like to extend his contract. City Council considered the proposed amendments to the contract in closed session on August 26, 2025, and directed the City Attorney to bring the contract back for approval at this meeting. The amended and restated employment agreement extends the term of the City Manager's contract for an additional six years, until April 14, 2032, removes several outdated provisions, and modifies the performance evaluation provisions to require performance evaluations once a year instead of every six months.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute the Amended and Restated City Manager Employment Agreement with Joseph D. Irvin, extending the term of his employment for an additional six years, until April 14, 2032.

Responsible Staff Member: Heather Stroud, City Attorney Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Attachments:

Staff Report - City Manager Contract Extension.docx
02 - Resolution - City Manager Contract Extension.docx
03 - Amended and Restated City Manager Employment Agreement (Exh. A to Reso).docx 04 - Redline Showing Changes to Employment Agreement.pdf 927
Council Agenda Report- September 9, 2025 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: Extension of City Manager Employment Agreement
Location: Citywide
Responsible Staff Member: Heather Stroud, City Attorney (530) 542-6046 Background: City Manager Joseph Irvin recently informed the City Council that his employment agreement is set to expire on April 14, 2026, and indicated that he would like to extend his contract. The City Council considered the proposed amendments to his employment agreement in closed session on August 26, 2025, and directed the City Attorney to bring the agreement back for approval at this meeting.

Issue and Discussion: Mr. Irvin began his employment with the City on May 4, 2020, with a five-year term, later amended to a six-year term, in an amended and restated employment agreement dated May 18, 2021. The City Manager’s current term ends on April 14, 2026, and the proposed amended and restated employment agreement extends that term for an additional six years, until April 14, 2032. The only other changes to the agreement are to remove Section 3.8 (Relocation Expense Reimbursement) and Section 3.9 (Mentor Services), which have become outdated. Additionally, Section 6 is amended to require annual performance evaluations instead of twice annually. No changes to salary or benefits are made.

Financial Implications: The City Manager’s base compensation of $222,397 per year remains unchanged. Under the currently applicable employment agreement, beginning on October 1, 2024, and every year thereafter, this base salary is automatically adjusted annually for cost of living based on the lower of: (1) the San Francisco-Oakland-Hayward Urban All Items annual index as of the end of the month of April for that calendar year, or (2) any salary increase provided to unrepresented employees. On October 1, 2024, the City Manager received an 3.8 percent increase, and on October 1, 2025, he will receive an 1.3 percent increase consistent with this provision.

Environmental Considerations: This action is not a “project” subject to review under the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment).

Policy Implications: Extending the City Manager’s contract would engender stability and facilitate the achievement of City Council’s policy goals. 928
Resolution 2025-XXX September 9, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 9, 2025
Amendment to City Manager Employment Agreement

BACKGROUND
A. City Manager Joseph Irvin began his employment with the City on May 4, 2020, with an employment agreement having a five-year term.

B. In an amended and restated agreement dated May 18, 2021, the term was increased to six years, ending on April 14, 2026.

C. Additional amendments were made regarding compensation and benefits in an amended and restated agreement dated September 26, 2023.

D. As required by his employment agreement, the City Manager recently informed City Council that his employment agreement is set to expire on April 14, 2026, and indicated that he would like to extend his contract.

E. City Council considered the proposed amendments to the City Manager’s employment agreement in closed session on August 26, 2025, and directed the City Attorney to bring the agreement back for approval at this meeting.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

Authorizes and directs the Mayor to execute the Amended and Restated City Manager Employment Agreement, which is attached hereto as Exhibit “A.” Adopted by the City of South Lake Tahoe City Council on September 9, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
929
Resolution 2025-XXX September 9, 2025 Page 2 of 2
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
930
1 AMENDED AND RESTATED

CITY MANAGER EMPLOYMENT AGREEMENT
This Amended and Restated Employment Agreement (“AGREEMENT”) is made and entered into this 9th day of September, 2025 by and between the City of South Lake Tahoe (the “CITY”), a California municipal agency, and Joseph D. Irvin (“IRVIN”), an individual. The CITY and IRVIN are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. The CITY desires to employ the services of IRVIN as its City Manager to carry out the duties and responsibilities of City Manager, as provided for by the South Lake Tahoe City Code, in exchange for the consideration discussed in and subject to the terms, conditions, and benefits set forth in this AGREEMENT; and
B. IRVIN desires to accept employment as City Manager in exchange for the consideration discussed in and subject to the terms, conditions, and benefits set forth in this AGREEMENT; and
C. IRVIN represents that he is fully qualified and available to carry out the City Manager services necessary to complete the work in a timely and competent manner; and D. The CITY has determined that it is beneficial to hire IRVIN by virtue of his relevant qualifications and experience.

E. The original Employment Agreement became effective on April 14, 2020, and IRVIN commenced the performance of his duties as City Manager on May 4, 2020.

OPERATIVE PROVISIONS
In consideration of the promises and covenants contained herein, the Parties agree as follows:

1. Position and Duties.

1.1 Position. IRVIN accepts employment with the CITY as its City Manager and shall perform all functions, duties and services set forth in Section 1.4 of this AGREEMENT and Chapter 2.10 of the South Lake Tahoe City Code. IRVIN shall provide executive management services to and on behalf of the CITY, as directed by the City Council of the City of South Lake Tahoe (“City Council”) and as set forth under law, including, but not limited to, the South Lake Tahoe City Code, as they presently exist or as they may be changed from time to time in the future.

1.2 Term. This AGREEMENT shall end upon the earlier of: (i) April 14, 2032; or (ii) upon termination of the AGREEMENT by either IRVIN or the CITY as provided in Section 4 of this AGREEMENT. Unless earlier terminated as provided in Section 4, IRVIN shall provide notification and reminder to the City Council of the anticipated termination of the AGREEMENT on April 14, 2032, on or before October 14, 2031.
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2 1.3 At-Will. IRVIN acknowledges that he will be an at-will, exempt employee of the CITY, and that he shall serve at the pleasure of the City Council. Nothing in this AGREEMENT is intended to, or does, confer upon IRVIN any right to any property interest in continued employment, or any due process rights, including but not limited to a hearing before or after a decision by the City Council to terminate his employment, except as is expressly provided in Section 1.2 or Section 4 of this AGREEMENT. Nothing contained in this AGREEMENT shall in any way prevent, limit or otherwise interfere with the right of the CITY to terminate the services of IRVIN, as provided in Section 1.2 and Section 4. Nothing in this AGREEMENT shall prevent, limit or otherwise interfere with the right of IRVIN to resign at any time from this position with the CITY, subject only to the provisions set forth in Section 1.2 and Section 4.

1.4 Duties. IRVIN shall serve as City Manager and shall be for the term of this AGREEMENT vested with the powers, duties and responsibilities of the City Manager as set forth in relevant provisions of the South Lake Tahoe City Code, as amended from time to time, and ordinances and resolutions of the City Council, and to perform other legally permissible and proper duties and functions as the City Council may from time to time assign. It is the intent of the City Council for the City Manager to function as the chief executive officer of the CITY. IRVIN shall be responsible for the efficient administration of all the affairs of the CITY which are under his control and perform his obligations and responsibilities diligently within the time parameters specified by the City Council, applying a high degree of professionalism, ethics, integrity and good workmanship to every aspect of his obligations. Without additional compensation, IRVIN shall provide such other services as are customary and appropriate to the position of City Manager.

IRVIN shall devote his best efforts and full-time attention to the performance of these duties.

1.5 Hours of Work. IRVIN shall perform all duties that may arise under this AGREEMENT to the best of his ability in accordance with the highest professional and ethical standards of the profession, including, but not limited to, devoting full-time attention to those duties as necessary to meet the goals and objectives of the City Council as established according to the terms of this AGREEMENT. The Parties anticipate that IRVIN will work during regular business hours of the CITY and hours outside of regular business hours, including, but not limited to attendance at regular and special City Council meetings, and attendance at such community events and CITY functions as the City Council may direct.

Toward that end, IRVIN shall be allowed reasonable flexibility in setting his own office hours, provided the schedule of such hours provides a significant presence at City Hall, reasonable availability to the City Council, City staff, and members of the community during regular CITY business hours and for the performance of his duties and of CITY business. Provided the City Council is at any time dissatisfied with the City Manager’s schedule, the City Council has the authority to establish a different work schedule which shall be binding on the City Manager.

The position of the City Manager is an exempt position pursuant to the Fair Labor Standards Act and any other relevant provisions of federal or State law.

1.6 Other Activities. During the period of his employment, IRVIN shall not accept any other employment or engage, directly or indirectly, in any other business, commercial, or professional activity, whether or not to pecuniary advantage, that is or may be competitive with the CITY, that might cause a conflict of interest with the CITY, or that otherwise might interfere 932
3 with the business or operation of the CITY or the satisfactory performance of IRVIN’s duties as the City Manager. During the period of his employment, IRVIN shall not accept any other employment or serve as a consultant or independent contractor for any other public or private organization or entity without the prior written consent of the City Council.

1.7 Reimbursement. The CITY shall reimburse IRVIN for reasonable and necessary travel and other business expenses incurred by IRVIN in the performance of his duties. All reimbursements, other than those specifically identified in the AGREEMENT, shall be subject to and in accordance with California law and applicable CITY reimbursement policies.

2. Compensation.

2.1 In consideration for IRVIN’s performance of the City Manager duties and obligations as set forth in this AGREEMENT, the CITY agrees effective October 1, 2023, to pay IRVIN an annual base salary of $222,397 (“BASE SALARY”), payable in installments at the same time as other management employees of the CITY and in accordance with law and established CITY procedure. This increase reflects implementation of the CITY classification and compensation study, including market adjustment with to avoid compaction between the City Manager classification and Director classifications, as well as a 4.2 percent cost of living increase consistent with the increase provided to unrepresented employees.

2.2 Thereafter, beginning October 1, 2024, IRVIN’s BASE SALARY shall be automatically adjusted annually for cost of living based on the lower of the San FranciscoOakland-Hayward Urban All Items annual index as of the month of April for that calendar year or any salary increase provided to unrepresented employees, consistent with Government Code section 3511.2. Additionally, IRVIN’s BASE SALARY shall be reviewed annually by City Council for consideration of a discretionary, performance-based increase, at the sole discretion of the City Council. Any discretionary, performance-based increase shall be effective only through approval of an amendment to this AGREEMENT.

2.3 Deferred Compensation. Subjected to any requirements stated in applicable CITY’s deferred compensation documents and CITY’s resolutions, policies and procedures, CITY agrees to make a $19,000 annual contribution toward IRVIN’s deferred compensation (401(a)) account established with the CITY.

3. Benefits.

3.1 General Benefits. Except as modified by this AGREEMENT, IRVIN shall be entitled to the benefits authorized by the City Council for unrepresented employees/appointees as set forth in the following sections of Resolution No. 2020-94 (Exhibit 1), Resolution No. 2017-64 (Exhibit 2) and subject to any amendments to or repeal of these resolutions.  Resolution No. 2020-94, Section 1(b) (457 Matching Contribution):

City Manager is eligible to receive up to $3,500 per year in the nonPERSable 457 matching contribution benefit to his 457 investment account on a dollar-for-dollar basis upon the execution of this AGREEMENT. This amount will be adjusted if Resolution No. 2020- 94 is modified by City Council to increase this benefit for 933
4 unrepresented employees.
 Resolution No. 2020-94, Section 1(e)-(f) (Medical Plan): City Manager will be afforded the opportunity to participate in the CITY’s Medical Plan Blue Shield High Deductible Plan, and if IRVIN participates in this plan, CITY will pay 100 percent of the premium, as well as annual City contributions to IRVIN’s Health Savings Account in the amount of $2,300 for IRVIN only or $4,200 for IRVIN and family. Alternatively, IRVIN may elect to buy-up to Blue Shield PPO 500 at his own expense, or be eligible to opt-out of the City’s medical plan with evidence of medical coverage provided elsewhere and receive on a pay period basis an “opt out” nonPERSable payment of $3000 per year for IRVIN only or $4000 per year for IRVIN and family. CITY will make available dental and vision coverage for IRVIN and family. The cost of the CITY’s medical, dental and vision plans may change from time to time and IRVIN’s and CITY’s benefit contributions will be adjusted accordingly to continue to offer the same benefits, at the same cost, as those offered to unrepresented employees.
 Resolution No. 2017-64, Section 10 (Paid Time-off): paid time off shall accrue at the executive management team rate.
 Resolution No. 2017-64, Section 11 (Other Benefits): Management Incentive/Education Pay; Tuition Reimbursement and Bi-Lingual Pay; Standard Holidays, Mileage and Business Reimbursements as provided to other administrative employees.

3.2 Administrative Leave. In accordance with the CITY policy on administrative leave for employees exempt from overtime pay, dated June 27, 1991, and as may be amended or repealed, IRVIN shall accrue 100 hours of administrative leave per year.

3.3 Vehicle Allowance. For travel within El Dorado County, IRVIN shall receive a vehicle allowance of $250 per month to maintain and operate his personal vehicle. For travel outside El Dorado County, IRVIN shall be reimbursed at the per-mile rate established by the City Council for all the other CITY administrative employees. At the sole discretion of the City Council, the monthly vehicle allowance for travel within El Dorado County shall be reviewed by City Council periodically, if necessary, for consideration of increase.

3.4 Dues and Subscriptions. The CITY agrees to pay for reasonably necessary professional dues and subscriptions for IRVIN’s continuation and full participation in national, regional, state and local associations and organizations that enhance his professional development and benefit the CITY, as City Manager. These organizations shall include, but not limited to, the International City/County Management Association (ICMA) and any California City Manager Associations.

3.5 Professional Development Opportunities. The CITY agrees to pay for reasonably necessary travel and subsistence expenses for IRVIN’s professional and official travel, meetings, 934
5 and occasions, such as International City/County Management Association (ICMA) Conferences, any California City Manager Associations’ Conferences and League of California Cities Conferences, to continue his professional development as City Manager and to adequately pursue reasonably necessary official functions for the CITY.

3.6 Bonding. The CITY shall bear the full cost of bonding of any fidelity or other bonds required of the City Manager under any applicable law, regulations and/or ordinance.

3.7 Retirement Benefits. The CITY shall enroll IRVIN in CalPERS after IRVIN starts his employment with the CITY, subjected to the terms and conditions required by CalPERS and applicable CITY policies.

3.8 No Reduction in Benefits. The CITY agrees, at any time during the term of the AGREEMENT, not to reduce the BASE SALARY, compensation and any other benefit included under this AGREEMENT, except to the degree that such a reduction occurs across the board for all the unrepresented employees/appointees on the executive management team of the CITY.

4. Separation.

4.1 Resignation. IRVIN may resign at any time and agrees to give the CITY a minimum of sixty (60) days advance written notice of the effective date of the resignation unless the Parties otherwise agree in writing. The City Council shall have the option, in its discretion, to make IRVIN’s termination effective at any time prior to the end of such period, provided the CITY pays IRVIN all compensation as set forth in Section 2.1 then due through the last day actually worked.

4.2 Retirement. Notwithstanding the notice requirement set forth in Section 4.1, if IRVIN retires from full time public service with the CITY, IRVIN shall provide the CITY with a minimum of four (4) months’ advance notice. IRVIN’s retirement date will be mutually established.

4.4 Separation Obligations. IRVIN agrees that all property, including but not limited to all equipment, tangible Proprietary Information (as defined below), documents, records, notes, contracts, and computer-generated materials furnished to or prepared by him incident to his employment belongs to the CITY and shall be returned promptly to the CITY upon employment separation. IRVIN’s obligations under this subsection shall survive his employment separation and the termination of this AGREEMENT.
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6 5. Severance.

5.1 If the AGREEMENT is terminated by the CITY without cause, the CITY agrees to provide a severance equal to the lesser of the number of months remaining on the AGREEMENT, or six (6) times his then current monthly BASE SALARY.

5.2 The severance pay provisions of Section 5.1 are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. Any severance shall be paid in a lump sum or in equal amounts distributed over the usual pay schedule, as mutually agreed by the CITY and IRVIN. An election to receive severance pay distributed over the usual pay schedule does not extend the period of employment beyond the CITY-established termination date.

5.3 If IRVIN is unable to perform the requisite duties expected under this AGREEMENT because of sickness, accident, mental incapacity, or health with reasonable accommodation, for a period of one month following exhaustion of accumulated sick leave, then the CITY shall have the option to terminate this AGREEMENT and, notwithstanding the provisions of Section 5.1 above, IRVIN shall not be entitled to severance. If IRVIN is terminated because of permanent disability, IRVIN shall be compensated in a lump sum for any accrued vacation or other benefits to the extent such compensation is required by law.

5.4 Notwithstanding Section 5.1 above, the CITY shall not be obligated to pay any compensation, benefits, or severance under the provisions of this AGREEMENT if IRVIN is terminated for cause, including, without limitation, because of a criminal conviction, criminal plea bargain, or adverse State Attorney General, Grand Jury or Fair Political Practices Commission determination involving any felony, intentional tort, crime of moral turpitude, or violation of statute or law constituting forfeiture of office, misconduct in office, misuse of public funds, or conflict of interest. During the proceedings which may be necessary for the CITY to confirm the cause for termination hereunder, the CITY may place IRVIN on paid administrative leave.

5.5 Pursuant to Government Code Section 53243.3, all of the following requirements apply:
1 If this AGREEMENT is terminated, any cash settlement related to the termination that IRVIN may receive from the CITY shall be fully reimbursed to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.4.
2 If any express or implied provision of this AGREEMENT, the South Lake Tahoe City Code, or any policy or practice of the CITY provide paid leave salary to IRVIN pending an
investigation, this paid leave salary shall be fully reimbursed by IRVIN to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.4.
936
7 3 If any express or implied provision of this AGREEMENT, the South Lake Tahoe City Code, or any policy or practice of the CITY provide for payment of fundsforthe legal criminal defense of IRVIN, the funds paid for his legal defense shall be fully reimbursed by IRVIN to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.

6. Performance Evaluations.

The City Council shall review and evaluate the performance of IRVIN annually. No later than the end of April each year following IRVIN’s commencement of employment, IRVIN’s performance shall include eligibility for any discretionary, performance-based increase to his then BASE SALARY. The City Council and IRVIN shall annually develop mutually agreed upon performance goals and criteria which the City Council shall use in reviewing IRVIN’s performance in the following year. IRVIN could be eligible for a performance bonus based on City Council’s determination that IRVIN had significantly exceeded the mutually established and quantifiable objectives. Payment of this bonus in any ear is at the sole discretion of the City Council and must be in the best interest of the CITY at the time it is made.

7. Proprietary Information.
“Proprietary Information” is all information and any idea pertaining in any manner to the business of the CITY (or any CITY affiliate), its employees, clients, consultants, or business associates, which was produced by any employee of the CITY in the course of his employment or otherwise produced or acquired by or on behalf of the CITY. All Proprietary Information not generally known outside of the CITY’s organization, and all Proprietary Information so known only through improper means, shall be deemed “Confidential Information.” During his employment by the CITY, IRVIN shall use Proprietary Information, and shall disclose Confidential Information, only for the benefit of CITY and as is or may be necessary to perform his job responsibilities under this AGREEMENT. Following termination, IRVIN shall not use any Proprietary Information and shall not disclose any Confidential Information, except with the express written consent of the CITY. IRVIN’s obligations under this Section shall survive the termination of his employment and the expiration of this AGREEMENT.

8. Conflict Of Interest.

IRVIN represents and warrants to the CITY that he presently has no interest, and represents that he will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or interfere in any way with performance of his duties under this AGREEMENT.

9. General Provisions.

9.1 Recitals. The recitals, inclusive of all facts and representations, are incorporated into this AGREEMENT as if set forth in the Operative Provisions.

9.2 Vehicle Operation. IRVIN shall operate any vehicle used in connection with the 937
8 performance of his duties as City Manager in a safe manner and otherwise in observance of all established CITY vehicle operation rules and policies, traffic safety laws and other applicable State laws and shall maintain a valid California automobile’s driver’s license during the period of employment.

9.3 Notices. All notices, requests, demands and other communications under this AGREEMENT shall be in writing and shall be effective upon delivery by hand or email three (3) business days after deposit in the United States mail, postage prepaid, certified or registered, and addressed to the CITY at the address below, and/or at the last known address maintained in IRVIN’s personnel file. IRVIN agrees to notify the CITY in writing of any change in his address during his employment with the CITY. Notice of change of address shall be effective only when accomplished in accordance with this Section.

City’s Notice Address:

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Attn: Mayor and City Council
City Manager’s Address:

Joseph D. Irvin
[Deliver to last updated address in personnel file]

9.4 Indemnification. Subject to, in accordance with, and to the extent provided by the Government Claims Act [Government Code Section 810 et seq.], the CITY will indemnify, defend, and hold IRVIN harmless from and against any action, demand, suit, monetary judgment or other legal or administrative proceeding, and any liability, injury, loss or other damages, arising out of any act or omission occurring during IRVIN’s tenure as City Manager while IRVIN was performing his duties as City Manager.

9.5 Integration. This AGREEMENT is intended to be the final, complete, and exclusive statement of the terms of IRVIN’s employment by the CITY. This AGREEMENT supersedes all other prior and contemporaneous agreements and statements, whether written or oral, express or implied, pertaining in any manner to the employment of IRVIN, and it may not be contradicted by evidence of any prior or contemporaneous statements or agreements. To the extent that the practices, policies, or procedures of the CITY, now or in the future, apply to IRVIN and are inconsistent with the terms of this AGREEMENT, the provisions of this AGREEMENT shall control.

9.6 Amendments. This AGREEMENT may not be amended except in a written document signed by IRVIN, approved by the City Council and signed by the Mayor.

9.7 Waiver. Failure to exercise any right under this AGREEMENT shall not constitute a waiver of such right.

9.8 Assignment. IRVIN shall not assign any rights or obligations under this AGREEMENT. The CITY may, upon prior written notice to IRVIN, assign its rights and obligations hereunder.
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9 9.9 Severability. If a court or arbitrator holds any provision of this AGREEMENT to be invalid, unenforceable, or void, the remainder of this AGREEMENT shall remain in full force and effect.

9.10 Governing Law. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California, with venue proper only in El Dorado County, California.

9.11 Interpretation. This AGREEMENT shall be construed as a whole, according to its fair meaning, and not in favor of or against any Party. By way of example and not in limitation, this AGREEMENT shall not be construed in favor of the Party receiving a benefit, nor against the Party responsible for any particular language in this AGREEMENT. This AGREEMENT may be altered, amended or modified only by an instrument in writing, executed by the Parties to this AGREEMENT and by no other means. Each Party waives their future right to claim, contest or assert that this AGREEMENT was modified, cancelled superseded or changed by any oral AGREEMENT, course of conduct, waiver or estoppel.

9.12 Acknowledgment. IRVIN acknowledges that he has had the opportunity to consult legal counsel in regard to this AGREEMENT, that he has read and understands this AGREEMENT, that he is fully aware of its legal effect, and that he has entered into it freely and voluntarily and based on his own judgment and not on any representations or promises other than those contained in this AGREEMENT.

IN WITNESS WHISEOF, the CITY has caused this AGREEMENT to be signed and executed on its behalf by its Mayor and IRVIN has signed and executed this AGREEMENT effective as of the date set forth above.

CITY MANAGER CITY OF SOUTH LAKE TAHOE
Joseph D. Irvin Tamara Wallace, Mayor
APPROVED AS TO FORM:

Heather Stroud, City Attorney
ATTEST:

Susan Blankenship, City Clerk
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1 AMENDED AND RESTATED

CITY MANAGER EMPLOYMENT AGREEMENT
This Amended and Restated Employment Agreement (“AGREEMENT”) is made and entered into this 26th 9th day of September, 2023 2025 by and between the City of South Lake Tahoe (the “CITY”), a California municipal agency, and Joseph D. Irvin (“IRVIN”), an individual. The CITY and IRVIN are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

E. The original Employment Agreement became effective on April 14, 2020, and IRVIN commenced the performance of his duties as City Manager on May 4, 2020.

OPERATIVE PROVISIONS
In consideration of the promises and covenants contained herein, the Parties agree as follows:

1. Position and Duties.

1.2 Term. This AGREEMENT shall end upon the earlier of: (i) April 14, 20262032; or (ii) upon termination of the AGREEMENT by either IRVIN or the CITY as provided in Section 4 of this AGREEMENT. Unless earlier terminated as provided in Section 4, IRVIN shall provide notification and reminder to the City Council of the anticipated termination of the AGREEMENT on April 14, 20262032, on or before October 14, 20252031. 940
2 1.3 At-Will. IRVIN acknowledges that he will be an at-will, exempt employee of the CITY, and that he shall serve at the pleasure of the City Council. Nothing in this AGREEMENT is intended to, or does, confer upon IRVIN any right to any property interest in continued employment, or any due process rights, including but not limited to a hearing before or after a decision by the City Council to terminate his employment, except as is expressly provided in Section 1.2 or Section 4 of this AGREEMENT. Nothing contained in this AGREEMENT shall in any way prevent, limit or otherwise interfere with the right of the CITY to terminate the services of IRVIN, as provided in Section 1.2 and Section 4. Nothing in this AGREEMENT shall prevent, limit or otherwise interfere with the right of IRVIN to resign at any time from this position with the CITY, subject only to the provisions set forth in Section 1.2 and Section 4.

IRVIN shall devote his best efforts and full-time attention to the performance of these duties.

The position of the City Manager is an exempt position pursuant to the Fair Labor Standards Act and any other relevant provisions of federal or State law.

1.6 Other Activities. During the period of his employment, IRVIN shall not accept any other employment or engage, directly or indirectly, in any other business, commercial, or professional activity, whether or not to pecuniary advantage, that is or may be competitive with the CITY, that might cause a conflict of interest with the CITY, or that otherwise might interfere 941
3 with the business or operation of the CITY or the satisfactory performance of IRVIN’s duties as the City Manager. During the period of his employment, IRVIN shall not accept any other employment or serve as a consultant or independent contractor for any other public or private organization or entity without the prior written consent of the City Council.

2. Compensation.

3. Benefits.

City Manager is eligible to receive up to $3,500 per year in the nonPERSable 457 matching contribution benefit to his 457 investment account on a dollar-for-dollar basis upon the execution of this AGREEMENT. This amount will be adjusted if Resolution No. 2020- 94 is modified by City Council to increase this benefit for 942
4 unrepresented employees.
 Resolution No. 2020-94, Section 1(e)-(f) (Medical Plan): City Manager will be afforded the opportunity to participate in the CITY’s Medical Plan Blue Shield High Deductible Plan, and if IRVIN participates in this plan, CITY will pay 100 percent of the premium, as well as annual City contributions to IRVIN’s Health Savings Account in the amount of $2,300 for IRVIN only or $4,200 for IRVIN and family. Alternatively, IRVIN may elect to buy-up to Blue Shield PPO 500 at his own expense, or be eligible to opt-out of the City’s medical plan with evidence of medical coverage provided elsewhere and receive on a pay period basis an “opt out” nonPERSable payment of $3000 per year for IRVIN only or $4000 per year for IRVIN and family. CITY will make available dental and vision coverage for IRVIN and family. The cost of the CITY’s medical, dental and vision plans may change from time to time and IRVIN’s and CITY’s benefit contributions will be adjusted accordingly to continue to offer the same benefits, at the same cost, as those offered to unrepresented employees.
 Resolution No. 2017-64, Section 10 (Paid Time-off): paid time off shall accrue at the executive management team rate.
 Resolution No. 2017-64, Section 11 (Other Benefits): Management Incentive/Education Pay; Tuition Reimbursement and Bi-Lingual Pay; Standard Holidays, Mileage and Business Reimbursements as provided to other administrative employees.

3.5 Professional Development Opportunities. The CITY agrees to pay for reasonably necessary travel and subsistence expenses for IRVIN’s professional and official travel, meetings, 943
5 and occasions, such as International City/County Management Association (ICMA) Conferences, any California City Manager Associations’ Conferences and League of California Cities Conferences, to continue his professional development as City Manager and to adequately pursue reasonably necessary official functions for the CITY.

3.6 Bonding. The CITY shall bear the full cost of bonding of any fidelity or other bonds required of the City Manager under any applicable law, regulations and/or ordinance.

3.8 Relocation Expense Reimbursement. The CITY shall reimburse IRVIN for any actual expenses associated with his family’s relocation, including transportation expenses, from Healdsburg to South Lake Tahoe, not to exceed $2,500.00 in total.

3.9 Mentor Services. The CITY and IRVIN may mutually agree that the CITY will arrange for mentor services for IRVIN’s benefit, which services shall be provided by a mutually agreeable member of the ICMA.

3.103.8No Reduction in Benefits. The CITY agrees, at any time during the term of the AGREEMENT, not to reduce the BASE SALARY, compensation and any other benefit included under this AGREEMENT, except to the degree that such a reduction occurs across the board for all the unrepresented employees/appointees on the executive management team of the CITY.

4. Separation.

4.3 Termination. For purpose of this AGREEMENT, termination shall occur when:
1 By Expiration of the Term. The term of the AGREEMENT as set forth in Section 1 ends – i.e., on April 14, 20262032.
2 By City. This AGREEMENT may be terminated by the CITY for any reason if the majority of the City Council votes to terminate the AGREEMENT at a properly noticed and duly authorized meeting. This subsection is subject to the limitations set forth in the City of South Lake Tahoe Municipal Code Section 2.10.030.
944
6 4.4 Separation Obligations. IRVIN agrees that all property, including but not limited to all equipment, tangible Proprietary Information (as defined below), documents, records, notes, contracts, and computer-generated materials furnished to or prepared by him incident to his employment belongs to the CITY and shall be returned promptly to the CITY upon employment separation. IRVIN’s obligations under this subsection shall survive his employment separation and the termination of this AGREEMENT.

5. Severance.

5.5 Pursuant to Government Code Section 53243.3, all of the following requirements 945
7 apply:
1 If this AGREEMENT is terminated, any cash settlement related to the termination that IRVIN may receive from the CITY shall be fully reimbursed to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.4. 2 If any express or implied provision of this AGREEMENT, the South Lake Tahoe City Code, or any policy or practice of the CITY provide paid leave salary to IRVIN pending an investigation, this paid leave salary shall be fully reimbursed by IRVIN to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.4.
3 If any express or implied provision of this AGREEMENT, the South Lake Tahoe City Code, or any policy or practice of the CITY provide for payment of funds for the legal criminal defense of IRVIN, the funds paid for his legal defense shall be fully reimbursed by IRVIN to the CITY if IRVIN is convicted of a crime involving an abuse of his office or position as defined by Government Code Section 53243.
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8 6. Performance Evaluations.

The City Council shall review and evaluate the performance of IRVIN after the first 30 days of IRVIN’s employment and then quarterly for the first year, and then twice annually thereafter. No later than the end of November April of each year following IRVIN’s commencement of employment, IRVIN’s performance evaluation shall include eligibility for any discretionary, performance-based increase to his then BASE SALARY. The City Council and IRVIN shall annually develop mutually agreed upon performance goals and criteria which the City Council shall use in reviewing IRVIN’s performance in the following year. IRVIN could be eligible for a performance bonus based on the City Council’s determination that IRVIN had significantly exceeded the mutually established and quantifiable objectives. Payment of this bonus in any year is at the sole discretion of the City Council and must be in the best interests of the CITY at the time it is made.

8. Conflict Of Interest.

9. General Provisions.

9.1 Recitals. The recitals, inclusive of all facts and representations, are incorporated into this AGREEMENT as if set forth in the Operative Provisions.

9.2 Vehicle Operation. IRVIN shall operate any vehicle used in connection with the performance of his duties as City Manager in a safe manner and otherwise in observance of all established CITY vehicle operation rules and policies, traffic safety laws and other applicable State 947
9 laws and shall maintain a valid California automobile’s driver’s license during the period of employment.

City’s Notice Address:

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Attn: Mayor and City Council
City Manager’s Address:

Joseph D. Irvin
[Deliver to last updated address in personnel file]

9.6 Amendments. This AGREEMENT may not be amended except in a written document signed by IRVIN, approved by the City Council and signed by the Mayor.

9.7 Waiver. Failure to exercise any right under this AGREEMENT shall not constitute a waiver of such right.

9.8 Assignment. IRVIN shall not assign any rights or obligations under this AGREEMENT. The CITY may, upon prior written notice to IRVIN, assign its rights and obligations hereunder.
948
10 9.9 Severability. If a court or arbitrator holds any provision of this AGREEMENT to be invalid, unenforceable, or void, the remainder of this AGREEMENT shall remain in full force and effect.

9.10 Governing Law. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California, with venue proper only in El Dorado County, California.

IN WITNESS WHISEOF, the CITY has caused this AGREEMENT to be signed and executed on its behalf by its Mayor and IRVIN has signed and executed this AGREEMENT effective as of the date set forth above.

CITY MANAGER CITY OF SOUTH LAKE TAHOE
Joseph D. Irvin Cristi CreeganTamara Wallace,
Mayor
APPROVED AS TO FORM:

Heather Stroud, City Attorney
ATTEST:

Susan Blankenship, City Clerk
949
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:32
Agenda Item: League of California Cities Annual Conference Voting Delegate and Alternate Executive Summary: Councilmember Jinkens is the City Council representative for the League of California Cities and is attending the conference. Mayor Pro-Tem Bass and Councilmembers Robbins and Roberts are also attending. City Council action is required to select a voting delegate and alternate for the General Assembly at the League of California Cities Annual Conference.

Requested Action / Suggested Motions: Pass a Motion selecting a Voting Delegate and an Alternate for the League of California Cities Annual Conference General Assembly.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - League Conference Voting Delegate Appointment.docx 02-2025 Voting Delegate Information Packet.pdf
950
Council Agenda Report September 9, 2025 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 9, 2025
Title: League of California Cities Annual Conference Voting Delegate and Alternate Location: Long Beach, CA
Responsible Staff Member: Susan Blankenship, City Clerk Background: At the League of California Cities Annual Conference, each member city can vote on Cal Cities policy issues during the General Assembly. To do this, the City Council must choose one voting delegate and one alternate. Their names must be sent to the League by the City Clerk no later than September 24, 2025.

Councilmember Jinkens, who serves as the City’s representative to the League, is already signed up to attend the conference in October. Mayor Pro-Tem Bass and Councilmembers Roberts and Robbins will also be attending. The City Council needs to officially choose who will serve as the voting delegate and alternate for the General Assembly.

Financial Implications: There are no financial obligations associated with this selection.

Environmental Considerations: The approval of City Council Voting Delegate and Alternate is not a project requiring review under the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment).

Policy Implications: The discussion of Councilmember appointees conforms to City Council Protocols.
951
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025
952
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 953
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
954
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 955
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 9,
2025
Agenda Item #:33
Agenda Item: Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joseph Irvin, City Manager, and Susan Blankenship, City Clerk Attachments:

APC - 09 04 2025.pdf
956
2025 Agenda Planning Calendar (Updated 09 04 2025)
Agenda Item Agenda Section
Sep. 23, 5:30 p.m. City Manager Legislative Agenda NB
SB 125 Funding Request for EV Charging Station NB
SSTMA Funding Agreement NB
City Attorney Participation in Opioid Settlements Consent Dev. Services ADU Pre-Approved Plans UB
Transportation Mobility Mitigation Fees (TRPA) NB
Tahoe Living Working Group Policies (TRPA) NB
Police Police Vehicles Purchases Consent
Cal OES CERT Grant Organizational Authorization Consent Public Works Award Grant Writing Services for CIP Projects Consent 2026 Road Rehab Area Discussion NB
Award Contract for Hwy 50 Corridor Study NB
Award for Labor Compliance Services Consent
Award Material Testing Contract Consent
Snow Removal Contract Amendment Consent
957
2025 Agenda Planning Calendar (Updated 09 04 2025)
Janitorial Contract Amendment Consent
Oct. 21, 5:30 p.m. City Clerk Pet Wellness Awareness Month (Humane Society, Erin Ellis) Proclamation CA\DS Sign Code Review NB
CM\CC City Commission Rolls NB
CM/PD Bear Discussion NB
City Manager Follow up report from RSG, Inc. on economic development of Chateau UB Dev Services 2025 California Building Standards Code Adoption (First Reading) NB CTC Land Exchange
Finance GAAN Limit Consent
Parks & Recreation Draft User Fee Study Presentation NB Fiscal Year 2024-2025 Budgeted Funds Re-Appropriation Consent Fire Fire Engine Purchase Consent
Public Works Sale of Surplus Equipment Consent
Nov. 4, 9 a.m. City Clerk City Seal Alteration NB
City Council Representative Reports to Council NB
Record Retention Policy Update Consent
958
2025 Agenda Planning Calendar (Updated 09 04 2025)
City Attorney Ethics Policy Revisions NB
City Manager Margaritaville Timeshare + Condo Opportunities NB Dev Services 2025 California Building Standards Code Adoption (Second Reading) Consent PC/APLUC/BBOA Annual Report NB
Finance Independent Citizen's Oversight Committee Annual Report (Measure P) Consent TID Annual Report NB
Parks & Rec P&R, ACT Annual Reports Consent
Police PAC Annual Report Consent
2025 Update to Parking Fees in the Bellamy Parking Garage Consent Public Works Award of PD Roof Replacement Consent
Nov. 18, 5:30 p.m. City Clerk 2026 City Council Meeting Schedule NB CC/CA Recreation JPA Amendment #3 to Agreement NB
Parks & Rec Future of the Senior Center NB
PD/CA SMD Ordinance (Second Reading) Ordinance
Dec 9, 5:30 p.m. City Clerk City Council Protocols Update NB Mayor and Mayor Pro-Tem Selection
959
2025 Agenda Planning Calendar (Updated 09 04 2025)
City Council Assignments to Boards and Commissions NB
Finance Annual ROPS Approval Consent
Quarterly & Financial Status Report as of September 2025 Consent Investment Portfolio Report as of September 2025 Consent CA/DS Discussion: City Requirement to Replace Housing Units within the City City Clerk Pride Resolution Update
Ordinance Increasing City Council Compensation (October 2026) City Manager Grants/Funding for Undergrounding Utilities Lower Ski Run Parking with Vail
CA\PD SMD Ordinance (First Reading)
Dev Services Res. Area Plan to Accommodate SB9 and Remove Tourist Accomodation Competative PHLA Budget Appropriation and Loan Agreement Discussion: Second Home Cap/Permit Options
Regional Housing Policy Subcommittee
Finance Disolution STJPPFA
Unscheduled/Pending
960
2025 Agenda Planning Calendar (Updated 09 04 2025)
Parks & Rec Events and Facitilies Naming Rights Discussion Police Barton Community Health Needs and Harm Reduction Update Police/PW Bike Paths, Bike Parking, Vehicle Parking
Public Works Geothermal Use Discussion Item
Award James-Eloise Drainage Upgrade
TTD US 50 Plans Presentation
Award Lakeview and Ski Run Electrical Upgrades
Bike Trail Speed Bump Discussion
Facilities Condition Assessment
Award PS&E for Sugar Pine Bike Path Project
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South Lake Tahoe City CouncilSeptember 9, 2025

South Lake Tahoe City Council
September 9, 2025