South Lake Tahoe City Council
January 13, 2026

ARTICLE VI
Nondiscrimination:

A. County may require City’s services on projects involving funding from various state and/or federal agencies, and as a consequence, City shall comply with all applicable nondiscrimination statutes and regulations during the performance of this Agreement including but not limited to the following: City and its employees and representatives shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, military or veteran status, marital status, age, gender, gender identity, gender expression, sexual orientation, or sex; City shall, unless exempt, comply with the applicable provisions of the Fair Employment and Housing Act (Government Code, section 12900 et seq.) and applicable regulations promulgated thereunder (California Code of Regulations, Title 2, section 11000 et seq.); the applicable regulations of the Fair Employment and Housing Commission implementing Government Code, section 12990, set forth in Subchapter 5 of Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations incorporated into this Agreement by reference and made a part hereof as if set forth in full; and Title VI of the Civil Rights Act of 1964, as amended. City and its employees and representatives shall give written notice of their obligations under this clause as required by law.

B. Where applicable, City shall include these nondiscrimination and compliance provisions in any of its agreements that affect or are related to the services performed herein.

C. City’s signature executing this Agreement shall provide any certifications necessary under the federal laws, the laws of the State of California, including but not limited to Government Code Section 12990 and Title 2, California Code of Regulations, Section 11102.

D. City shall comply with Exhibit B, marked "City Assurance of Compliance with Nondiscrimination in State and Federally Assisted Programs," incorporated herein and made by reference a part hereof. City shall acknowledge compliance by signing and returning Exhibit B upon request by County.

ARTICLE VII
Taxes: City certifies that as of today’s date, it is not in default on any unsecured property taxes or other taxes, or fees owed by City to County. City agrees that it shall not default on any obligations to County during the term of this Agreement.

ARTICLE VIII
Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in 338
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response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, if this Agreement is funded by state funds and County determines City is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The County will provide City advance written notice of such termination, allowing City at least thirty (30) calendar days to provide a written response. Termination will be at the sole discretion of the County.

ARTICLE IX
Generative Artificial Intelligence: For the purposes of this provision, “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.)
A. City shall immediately notify County in writing if it: (1) intends to provide GenAI as a deliverable to the County; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State or County system (“System”), (ii) risk to the State or County, or (iii) performance of this Agreement. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

B. Notification shall be provided to the County’s Contract Administrator identified in this Agreement.

C. At the direction of County, City shall discontinue the provision to County of any previously unreported GenAI that results in a material impact to the functionality of a System, risk to the State or County, or performance of this Agreement, as determined by County.

D. If the use of previously undisclosed GenAI is approved by County, the Parties will amend the Agreement accordingly, which may include updating the description of deliverables and incorporating GenAI Special Provisions into the Agreement, at no additional cost to the County.

E. County, at its sole discretion, may consider City’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of this Agreement when such failure results in a material impact to the functionality of the System, risk to the State or County, or performance of this Agreement. County is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the Agreement.

ARTICLE X
Changes to Agreement: This Agreement may be amended by mutual consent of the parties hereto.

Said amendments shall become effective only when in writing and fully executed by duly authorized officers of the parties hereto.

ARTICLE XI
Contractor to County: It is understood that the services provided under this Agreement shall be prepared in and with cooperation from County and its staff. It is further understood that this Agreement does not create an exclusive relationship between County and City, and City may perform similar work or services for others. However, City shall not enter into any agreement with any other party or provide any information in any manner to any other party, that would conflict with City’s 339
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responsibilities or hinder City’s performance of services hereunder, unless County’s Contract Administrator, in writing, authorizes that agreement or sharing of information.

ARTICLE XII
Confidentiality: City shall maintain the confidentiality and privileged nature of all records, including billing records, together with any knowledge therein acquired, in accordance with all applicable state and federal laws and regulations, as they may now exist or may hereafter be amended or changed.

City, and all City’s staff, employees, and representatives, shall not use or disclose, directly or indirectly at any time, any said confidential information, other than to County’s Contract Administrator for the purpose of, and in the performance of, this Agreement. This confidentiality provision shall survive after the expiration or earlier termination of this Agreement.

ARTICLE XIII
Assignment and Delegation: City is engaged by County for its unique qualifications and skills as well as those of its personnel. City shall not subcontract, delegate, or assign services to be provided, in whole or in part, to any other person or entity without prior written consent of County.

County hereby acknowledges and approves City to subcontract with Tahoe Coalition for the Homeless to perform those services as set forth in Exhibit A. City is required to ensure Subrecipient remains in compliance with the terms and conditions of this Agreement. In addition, City is required to monitor Subrecipient’s compliance with said terms and conditions and provide written evidence of monitoring to County upon request.

If City receives written approval from County to subcontract, delegate, or assign services to be provided, in whole or in part, to any other person or entity other than the above named Subrecipient, City to is required to ensure subcontractor/subrecipient remains in compliance with the terms and conditions of this Agreement. In addition, City is required to monitor subcontractor/subrecipient compliance with said terms and conditions and provide written evidence of monitoring to County upon request.

ARTICLE XIV
Independent Contractor: The parties intend that an independent contractor relationship will be created by this contract. City is, and shall be at all times, deemed independent and shall be wholly responsible for the manner in which it performs services required by the terms of this Agreement.

City exclusively assumes responsibility for acts of its employees, agents, affiliates, and subcontractors, if any are authorized herein, as they relate to the services or work to be performed under this Agreement during the course and scope of their employment by City. Those persons will be entirely and exclusively under the direction, supervision, and control of City.

County may designate the tasks to be performed and the results to be accomplished under this Agreement, provide information concerning the work or services, approve or disapprove the final work product and/or services provided, and set deadlines for the completion of the work or services, but County will not control or direct the manner, means, methods, or sequence in which City performs the work or services for accomplishing the results. City understands and agrees that City lacks the authority to bind County or incur any obligations on behalf of County.

City, including any subcontractor, subrecipient, or employees of City, shall not receive, nor be eligible for, any benefits County provides for its employees, including, but not limited to, vacation pay, paid 340
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holidays, life insurance, health insurance, social security, disability insurance, pension, or 457 plans.

City shall not receive, nor be eligible for, workers' compensation, including medical and indemnity payments. County is not responsible for withholding, and shall not withhold, Federal Income Contribution Act amounts or taxes of any kind from any payments which it owes City. City shall not be subject to the work schedules or vacation periods that apply to County employees.

City shall be solely responsible for paying its employees, and for withholding Federal Income Contribution Act amounts and other taxes, workers' compensation, unemployment compensation, medical insurance, life insurance, or any other benefit that City provides for its employees.

City acknowledges that it has no authority to bind the County or incur any obligations on behalf of the County with regard to any matter, and City shall not make any agreements or representations on the County’s behalf.

ARTICLE XV
Fiscal Considerations: The parties to this Agreement recognize and acknowledge that County is a political subdivision of the State of California. As such, County is subject to the provisions of Article XVI, section 18 of the California Constitution and other similar fiscal and procurement laws and regulations and may not expend funds for products, equipment, or services not budgeted in a given fiscal year. It is further understood that in the normal course of County business, County will adopt a proposed budget prior to a given fiscal year, but that the final adoption of a budget does not occur until after the beginning of the fiscal year.

Notwithstanding any other provision of this Agreement to the contrary, County shall give notice of cancellation of this Agreement in the event of adoption of a proposed budget that does not provide for funds for the services, products, or equipment subject herein. Such notice shall become effective upon the adoption of a final budget, which does not provide funding for this Agreement. Upon the effective date of such notice, this Agreement shall be automatically terminated and County released from any further liability hereunder.

In addition to the above, should the County’s Board of Supervisors during the course of a given year for financial reasons reduce or order a reduction in the budget for any County department for which services were contracted to be performed, pursuant to this paragraph in the sole discretion of County, this Agreement may be deemed to be canceled in its entirety subject to payment for services performed prior to cancellation.

ARTICLE XVI
Audit by California State Auditor: City acknowledges that if total compensation under this agreement is greater than $10,000.00, this Agreement is subject to examination and audit by the California State Auditor for a period of three (3) years, or for any longer period required by law, after final payment under this Agreement, pursuant to California Government Code §8546.7. In order to facilitate these potential examinations and audits, City shall maintain, for a period of at least three (3) years, or for any longer period required by law, after final payment under the contract, all books, records and documentation necessary to demonstrate performance under the Agreement. 341
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ARTICLE XVII
Default, Termination, and Cancellation:

A. Termination by Default: If either party becomes aware of an event of default, that party shall give written notice of said default to the party in default that shall state the following:

1. The alleged default and the applicable Agreement provision; and

2. That the party in default has ten (10) days upon receiving the notice to cure the default (Time to Cure).

If the party in default does not cure the default within ten (10) days of the Time to Cure, then such party shall be in default and the party giving notice may terminate the Agreement by issuing a Notice of Termination. The party giving notice may extend the Time to Cure at their discretion. Any extension of Time to Cure must be in writing, prepared by the party in default for signature by the party giving notice, and must specify the reason(s) for the extension and the date in which the extension of Time to Cure expires.

If County terminates this Agreement, in whole or in part, for default:

1. County reserves the right to procure the goods or services, or both, similar to those terminated, from other sources and City shall be liable to County for any excess costs for those goods or services. County may deduct from any payment due, or that may thereafter become due to Consultant, the excess costs to procure from an alternate source.

2. County shall pay City the sum due to City under this Agreement prior to termination, unless the cost of completion to County exceeds the funds remaining in the Agreement. In which case the overage shall be deducted from any sum due City under this Agreement and the balance, if any, shall be paid to City upon demand.

3. County may require City to transfer title and deliver to County any completed work under the Agreement.

The following will be events of default under this Agreement:

1. Failure by either party to perform in a timely and satisfactory manner any or all of its obligations under this Agreement.

2. A representation or warranty made by City in this Agreement proves to have been false or misleading in any respect.

3. City fails to observe and perform any covenant, condition or agreement on its part to be observed or performed under this Agreement, unless County agrees, in writing, to an extension of the time to perform before that time period expires.

4. A violation of the Article titled “Conflict of Interest.” B. Bankruptcy: County may terminate this Agreement immediately in the case of bankruptcy, voluntary or involuntary, or insolvency of City.

C. Ceasing Performance: County may terminate this Agreement immediately in the event City ceases to operate as a business or otherwise becomes unable to substantially perform any term or condition of this Agreement.

D. Termination or Cancellation without Cause: County may terminate this Agreement, in whole or in part, for convenience upon thirty (30) calendar days’ written Notice of Termination, in accordance with the Article titled “Notice to Parties.” If such termination is effected, County will pay for satisfactory services rendered before the effective date of termination, as set forth in the Notice of Termination provided to City, and for any other services that County agrees, in writing, to be necessary for contract resolution. In no event, however, shall County be obligated to pay 342
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more than the total amount of the Agreement. Upon receipt of a Notice of Termination, City shall promptly discontinue all services affected, as of the effective date of termination set forth in such Notice of Termination, unless the Notice directs otherwise.

ARTICLE XVIII
Notice to Parties: All notices to be given by the parties hereto shall be in writing, with both the County Health and Human Services Agency and County Chief Administrative Office addressed in said correspondence and served by either United States Postal Service mail or electronic email.

Notice by mail shall be served by depositing the notice in the United States Post Office, postage prepaid and return receipt requested and deemed delivered and received five (5) calendar days after deposit. Notice by electronic email shall be served by transmitting the notice to all required email addresses and deemed delivered and received two (2) business days after service.

Notices to County shall be addressed as follows: with a copy to:

COUNTY OF EL DORADO COUNTY OF EL DORADO
Health and Human Services Agency Chief Administrative Office 3057 Briw Road, Suite B Procurement and Contracts Division Placerville, CA 95667 330 Fair Lane
ATTN: Contracts Unit Placerville, CA 95667
Email: [email protected] ATTN: Purchasing Agent
Email: [email protected]
or to such other location or email as County directs.

Notices to City shall be addressed as follows:

CITY OF SOUTH LAKE TAHOE
Tahoe Coalition For The Homeless
1052 Tata Lane
South Lake Tahoe, CA 96150
ATTN: Jessica Wackenhut Lomeli, Housing Manager
Email: [email protected]
or to such other location or email as City directs.

ARTICLE XIX
Change of Address: In the event of a change in address for City's principal place of business, City's Agent for Service of Process, or Notices to City, City shall notify County in writing pursuant to the provisions contained herein above under the Article titled “Notice to Parties.” Said notice shall become part of this Agreement upon acknowledgment in writing by the County Contract Administrator, and no further amendment of the Agreement shall be necessary provided that such change of address does not conflict with any other provisions of this Agreement.

ARTICLE XX
Indemnity: To the fullest extent permitted by law, City shall defend at its own expense, indemnify, and hold the County harmless, its officers, employees, agents, and volunteers, against and from any and all liability, claims, suits, losses, damages, or expenses of every name, kind and description, 343
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including attorney’s fees and costs incurred, brought for, or on account of, injuries to or death of any person, including but not limited to workers, County employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of or are connected with the acts or omissions of City or its officers, agents, or employees in rendering the services, operations, or performance hereunder, except for liability, claims, suits, losses, damages or expenses arising from the sole negligence or willful acts of the County, its officers and employees, or as expressly prescribed by statute. This duty of City to indemnify and save County harmless includes the duties to defend set forth in California Civil Code Section 2778.

The insurance obligations of City are separate, independent obligations under the Agreement, and the provisions of this defense and indemnity are not intended to modify nor should they be construed as modifying or in any way limiting the insurance obligations set forth in the Agreement.

Nothing herein shall be construed to seek indemnity in excess of that permitted by Civil Code section 2782, et seq. In the event any portion of this Article is found invalid, the Parties agree that this Article shall survive and be interpreted consistent with the provisions of Civil Code section 2782, et seq.

ARTICLE XXI
Insurance: City shall provide proof of a policy of insurance satisfactory to the County of El Dorado Risk Manager and documentation evidencing that City maintains insurance that meets the following requirements:

A. Full Worker’s Compensation and Employer’s Liability Insurance covering all employees of City as required by law in the State of California.

B. Commercial General Liability Insurance of not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage and a $2,000,000 aggregate limit. County, including, without limitation, its officers, officials, employees, and volunteers shall be named as an additional insured on Insurance Services Office (ISO) form CG 2010 1185, or its equivalent.

C. Automobile Liability Insurance of not less than $1,000,000.00 is required in the event motor vehicles are used by the City in the performance of the Agreement.

D. In the event City is a licensed professional or professional consultant/contractor, and is performing professional services under this Agreement, professional liability is required with a limit of liability of not less than $1,000,000.00.

E. City shall furnish a certificate of insurance satisfactory to the County’s Risk Management Division as evidence that the insurance required above is being maintained.

F. The insurance will be issued by an insurance company acceptable to County’s Risk Management Division or be provided through partial or total self-insurance likewise acceptable to the Risk Management Division.

G. City agrees that the insurance required above shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time or times during the term of this Agreement, City agrees to provide at least thirty (30) days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than the remainder of term of the Agreement, or for a period of not less than one (1) year. New certificates of insurance are subject to the approval of Risk Management and City agrees that no work or services shall be performed prior to the giving of such approval. In the event the City fails to keep in effect at all times insurance coverage as herein provided, County 344
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may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event.

H. The certificate of insurance must include the following provisions stating that:

1. The insurer will not cancel the insured’s coverage without prior written notice to County; and

2. The County of El Dorado, its officers, officials, employees and volunteers are included as additional insured on an additional insured endorsement, but only insofar as the operations under this Agreement are concerned. This provision shall apply to the general liability policy.

I. City’s insurance coverage shall be primary insurance in respect to County, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the County, its officers, officials, employees or volunteers shall be in excess of City’s insurance and shall not contribute with it.

J. Any deductibles or self-insured retentions must be declared to and approved by County. At the option of County, either: The insurer shall reduce or eliminate such deductibles or self-insured retentions in respect to County, its officers, officials, employees, and volunteers; or City shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

K. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the County, its officers, officials, employees or volunteers.

L. The insurance companies shall have no recourse against the County of El Dorado, its officers and employees or any of them for payment of any premiums or assessments under any policy issued by any insurance company.

M. City’s obligations shall not be limited by the foregoing insurance requirements and shall survive expiration of this Agreement.

N. In the event City cannot provide an occurrence policy, City shall provide insurance covering claims made as a result of performance of this Agreement for not less than three (3) years following completion of performance of this Agreement.

O. Certificate of insurance shall meet such additional standards as may be determined by the contracting County Department either independently or in consultation with Risk Management, as essential for protection of County.

ARTICLE XXII
Force Majeure: Neither party will be liable for any delay, failure to perform, or omission under this Agreement that is due to any cause that it is beyond its control, not due to its own negligence, and cannot be overcome by the exercise of due diligence. In that event, the affected party will:

A. Promptly give written notice to the other of the fact that it is unable to so perform and the cause(s) that is beyond its control; and
B. Once the cause(s) has ceased, provide written notice to the other party and immediately resume its performance under this Agreement.

For purposes of this Article, “cause that is beyond its control” includes labor disturbances, riots, fires, earthquakes, floods, storms, lightning, epidemics, war, disorders, hostilities, expropriation or confiscation of properties, failure of and delays by carriers, interference by civil or military authorities, whether legal or de facto, and whether purporting to act under some constitution, decree, or law, or otherwise, or acts of God.
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ARTICLE XXIII
Waiver: No failure on the part of the parties to exercise any rights under this Agreement, and no course of dealing with respect to any right hereunder, shall operate as a waiver of that right, nor shall any single or partial exercise of any right preclude the exercise of any other right. The remedies herein provided are cumulative and are not exclusive of any other remedies provided by law.

ARTICLE XXIV
Conflict of Interest: The parties to this Agreement have read and are aware of the provisions of Government Code Section 1090 et seq. and the Political Reform Act of 1974 (Section 87100 et seq.), relating to conflict of interest of public officers and employees. Individuals who are working for City and performing work for County and who are considered to be a consultant within the meaning of Title 2, California Code of Regulations, Section 18700.3, as it now reads or may thereafter be amended, are required to file a statement of economic interest in accordance with County’s Conflict of Interest Code. County’s Contract Administrator shall at the time this Agreement is executed make an initial determination whether or not the individuals who will provide services or perform work pursuant to this Agreement are consultants within the meaning of the Political Reform Act and County’s Conflict of Interest Code. Statements of economic interests are public records subject to disclosure under the California Public Records Act.

City covenants that during the term of this Agreement neither it, or any officer or employee of the City, has or shall acquire any interest, directly or indirectly, in any of the following:

A. Any other contract connected with, or directly affected by, the services to be performed by this Agreement.

B. Any other entities connected with, or directly affected by, the services to be performed by this Agreement.

C. Any officer or employee of County that are involved in this Agreement.

If City becomes aware of a conflict of interest related to this Agreement, City shall promptly notify County of the existence of that conflict, and County may, in its sole discretion, immediately terminate this Agreement by giving written notice as detailed in the Article titled “Default, Termination and Cancellation.”

ARTICLE XXV
California Residency (Form 590): If City is a California resident, City must file a State of California Form 590, certifying its California residency or, in the case of a corporation, certifying that it has a permanent place of business in California. The City shall be required to submit a Form 590 prior to execution of an Agreement or County will withhold seven (7) percent of each payment made to the City during term of the Agreement. This requirement applies to any agreement/contract exceeding $1,500.00.

ARTICLE XXVI
County Payee Data Record Form: All independent contractors or corporations providing services to County who do not have a Department of the Treasury Internal Revenue Service Form W-9 (Form W-9) on file with County must file a County Payee Data Record Form with County. 346
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ARTICLE XXVII
County Business License: County’s Business License Ordinance provides that it is unlawful for any person to furnish supplies or services or transact any kind of business in the unincorporated territory of El Dorado County without possessing a County business license unless exempt under County Ordinance Code Section 5.08.070. City warrants and represents that it shall comply with all of the requirements of County’s Business License Ordinance, where applicable, prior to beginning work under this Agreement and at all times during the term of this Agreement.

ARTICLE XXVIII
Licenses: City hereby represents and warrants that City and any of its subcontractors employed under this Agreement has all the applicable licenses, permits, and certifications that are legally required for City and its subcontractors to practice its profession or provide the services or work contemplated under this Agreement in the State of California. City and its subcontractors shall obtain or maintain said applicable licenses, permits, or certificates in good standing throughout the term of this Agreement.

ARTICLE XXIX
Contract Administrator: The County Officer or employee with responsibility for administering this Agreement is Christopher Richardson, Program Manager, Housing and Homelessness Services, HHSA, or successor. In the instance where the named Contract Administrator no longer holds this title with County and a successor is pending, or HHSA has to temporarily delegate this authority, County Contract Administrator’s Supervisor shall designate a representative to temporarily act as the primary Contract Administrator of this Agreement and HHSA Administration shall provide the City with the name, title and email for this designee via notification in accordance with the Article titled “Notice to Parties” herein.

ARTICLE XXX
Authorized Signatures: The parties to this Agreement represent that the undersigned individuals executing this Agreement on their respective behalf are fully authorized to do so by law or other appropriate instrument and to bind upon said parties to the obligations set forth herein.

ARTICLE XXXI
Electronic Signatures: Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement, are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic visual symbol or signature attached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including facsimile or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code §§ 1633.1 to 1633.17) as amended from time to time.

ARTICLE XXXII
Partial Invalidity: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way.
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ARTICLE XXXIII
California Forum and Law: Any dispute resolution action arising out of this Agreement, including, but not limited to, litigation, mediation, or arbitration, shall be brought in El Dorado County, California, and shall be resolved in accordance with the laws of the State of California.

ARTICLE XXXIV
No Third Party Beneficiaries: Nothing in this Agreement is intended, nor will be deemed, to confer rights or remedies upon any person or legal entity not a party to this Agreement.

ARTICLE XXXV
Compliance with HHAP Round 5 (HHAP-5) Funding Agreement Terms/Conditions: City, as a subcontractor to County and/or subrecipient of HHAP-5 grant funds, shall ensure it and its Subrecipient comply with all applicable terms, conditions, assurances, and certifications included in the HHAP-5 Funding Agreement #24-HHAP-10030 (County Agreement #9489) entered into between the California Department of Housing and Community Development (HCD) and County, available online linked under the category labeled “Community Services Funding and/or Governing Agreements:
https://www.eldoradocounty.ca.gov/files/assets/county/v/1/documents/government/health-andhuman-services/contractor-resources/9489-24-hhap-10030-executed.pdf, including any amendments thereto.

During the performance of this Agreement, City agrees it and its subcontractors/subrecipients shall adhere to the HHAP-5 agreement’s (#24-HHAP-10030) terms and conditions, which includes but is not limited to the following:

A. Nondiscrimination: During the performance of this Agreement, City and its Subrecipient shall not unlawfully discriminate, harass, or allow harassment against any of its employees or applicants for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Contractor and its Subrecipient shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and its Subrecipient shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article

9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135 - 11139.5 Contractor and its Subrecipient shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

B. Drug-Free Workplace Certification of Compliance: By signing this Agreement, City hereby certifies, under penalty of perjury under the laws of State of California (“state”), that it and its subcontractors/subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, section 8350 et seq.) and have or shall provide a drug-free workplace by taking the following actions:

1. Publish a statement notifying its employees that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying 348
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actions to be taken against City’s employees for violations, as required by Government Code section 8355, subdivision (a)(1).

2. Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform its employees, about the following:
a. The dangers of drug abuse in the workplace;
b. City’s policy of maintaining a drug-free workplace;
c. Any available counseling, rehabilitation, and employee assistance program; and d. penalties that may be imposed upon City’s employees for drug abuse violations.

3. Provide, as required by Government Code section 8355, subdivision (a)(3), that City’s employees that perform work under this Agreement receive a copy of City’s drug-free policy statement; and will agree to abide by terms of City’s condition of employment or subcontract.

C. State Requirements for Usage of HHAP-5 funds: City and will its subcontractors/subrecipients shall comply with the state requirements governing the use of HHAP-5 funds which includes but is not limited to:

1. All HHAP-5 funds must be spent consistent with the intent of the HHAP-5 Program in supporting people experiencing homelessness, with the eligible uses identified in Health and Safety Code section 50234, subdivision (a)(1)(A) and section 50236.

2. The scope of work shall be performed in accordance with federal, state and local housing and building codes, as applicable, and rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, land use, homelessness, housing element, fair housing related to the HHAP-5 Program.

3. The minimum State-required worker’s compensation shall be maintained for those employees who will perform the scope of work as part of this Agreement.

4. As required by law, adequate unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the City or Subrecipient while performing the scope of work through this Agreement, shall be maintained during the duration of this Agreement.

ARTICLE XXXVI
Counterparts: This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement.

ARTICLE XXXVII
Entire Agreement: This document and the documents referred to herein or exhibits hereto are the entire Agreement between the parties and they incorporate or supersede all prior written or oral Agreements or understandings.

Requesting Contract Administrator Concurrence:

By: Dated:

Christopher Richardson
Program Manager, Housing and Homelessness Services
Health & Human Services Agency
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Requesting Department Head Concurrence:

By: Dated:

Olivia Byron-Cooper, MPH
Director
Health & Human Services Agency
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City of South Lake Tahoe 18 of 18 #9979
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates indicated below.
-- CO U NT Y O F EL D OR A DO --
By: Dated:

Purchasing Agent
Chief Administrative Office
"County"
-- CIT Y O F SO UTH L A KE T AHOE --
By: Dated:

Mayor
"City”
APPROVED AS TO FORM:

By: Dated:

Heather Stroud
City Attorney
Attest: Dated:

Susan Blankenship
City Clerk
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2025 SOLICITATION FOR LETTERS OF INTEREST
TEMPORARY WINTER SHELTER SOUTH LAKE TAHOE BASIN ONLY FOR 2025-2026 Introduction
The El Dorado Continuum of Care (CoC) is looking to fund Temporary Winter Shelter programs in the South Lake Tahoe basin only for the 2025-26 winter season. We are looking for providers to administer a temporary shelter program for people experiencing homelessness in the South Lake Tahoe basin. There is $88,500 in funding available and each program will be capped at $80,000.00.

Programs will be required to enter client data into the Homeless Management Information System (HMIS). The CoC may select and fund multiple programs.

To implement the program in time for the winter season, the CoC needs to receive your Letter of Interest by October 31 at 5:00 pm.

If your agency is interested in receiving funding to administer a Temporary Winter Shelter program, please fill out the form below and submit it to [email protected] by October 31, 5:00 pm. All letters received will be presented to the CoC Board.

Additional application steps or requirements may be needed to receive funding.

Winter Shelter Eligible Activities
Homeless Housing, Assistance, and Prevention (HHAP) program funds will be the primary grant source for the 2025-2026 winter shelter. Eligible HHAP costs that support winter shelter are as follows:
● Provision of temporary housing solutions for individuals experiencing homelessness. Examples include:
o Improvement or renovation of land or building being used as interim housing.
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o Maintenance of land or building being used as interim housing. o Navigation centers that are low barrier, as defined in Sections 65660 and 65662 of the Government Code.
o Motel or hotel vouchers.
o Services provided to people in interim housing, to include traumainformed and evidence-based intensive case management services, housing navigation, connecting people to substance use or mental health treatment, public benefits advocacy, and other supportive services to promote stability and referral into permanent housing.
● Improvements to Existing Interim Housing: Renovations or enhancements to existing interim housing facilities to improve quality and accessibility. ● Interim housing operating subsidies.

Agency Information:

Agency Name: City of South Lake Tahoe
Primary Contact Name: Jessica Wackenhut Lomeli
Phone: 530-307-4424
Email: [email protected]
Project Information:

Instruction: Please list the eligible activity (from above) and the amount you are interested in. You may select more than one eligible activity.

Populations to be served: Single Adults and Families with children with referrals from Barton Health, EDSO, SLTPD, and/or other partner agencies and/or CES.

Number of clients to be served: 15 clients per month
Project service area: South Lake Tahoe
Please describe your program, including the services you will provide:
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The City of South Lake Tahoe is applying to administer the Emergency Motel Voucher and Shelter program with their program partner, Tahoe Coalition for the Homeless (TCH). The City, including Housing Division and SLT Police Department will provide intake services for individuals and/or families to provide shelter at one of TCH’s properties or at a local motel.

Through a collaborative effort, city staff will notify TCH of clients being provided with shelter and TCH will provide supportive services in accordance with § 578.53 Supportive Services to work toward obtaining and sustaining permanent housing. Four individuals will be housed at the Bird’s Nest and the remaining individuals and/or families will be provided with motel rooms in South Lake Tahoe.

The City is drafting Program Guidelines that include three night stays at a time but will remain flexible with extreme weather events throughout the time period. All participants will be screened and connected to a TCH Case Manager to provide additional resources and to work towards a housing plan.

Eligible activity and amount:

Motel Vouchers: 15 persons per month (at max 3 nights per month, for 5 months) for 225 bed nights - $28,125
Tahoe Coalition for the Homeless for four beds: Cost of Utilities, cleaning, and meals for 4 persons at Bird’s Nest for approximately 200 days - $7,000 Please provide your estimated budget for this program:

Motel Vouchers: 15 persons per month (at max 3 nights per month, for 5 months) for 225 bed nights - $28,125
Tahoe Coalition for the Homeless for four beds: Cost of Utilities, cleaning, and meals for 4 persons at Bird’s Nest for approximately 200 days - $7,000 Tahoe Coalition for the Homeless: One FTE Case Manager (Salaries, Benefits, and Mileage) - $40,000
Tahoe Coalition for the Homeless: Equipment and Supplies: $4,875 Total: $80,000
_____________________________________________________________________ Joseph Irvin, City Manager, City of South Lake Tahoe
Date 10/31/2025
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SUBRECIPIENT AGREEMENT

AGREEMENT BETWEEN CITY OF SOUTH LAKE TAHOE
AND

TAHOE COALITION FOR THE HOMELESS
FOR

EL DORADO COUNTY OPPORTUNITY KNOCKS CONTINUUM OF CARE WINTER

SHELTER PROGRAM FUNDS
THIS AGREEMENT, entered this 13th day of January 2026 by and between the City of South Lake Tahoe (herein called the “Grantee”) and Tahoe Coalition For The Homeless (herein called the “Subrecipient”).

WHEREAS, the Grantee has applied for and been awarded funding from El Dorado Opportunity Knocks Continuum of Care;
WHEREAS, the Grantee wishes to engage the Subrecipient to assist the Grantee in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE
The City of South Lake Tahoe is applying to administer the Emergency Motel Voucher and Shelter program, Shelter Pass, with their program partner, Tahoe Coalition for the Homeless (TCH). The City, including the Development Services and Police Department will provide initial intake services for individuals and/or families to provide shelter at a local motel and higher needs and more vulnerable clients may be placed with TCH.

Through a collaborative effort, city staff will notify TCH of clients being provided with shelter and TCH will provide supportive services in accordance with § 578.53 Supportive Services to work toward obtaining and sustaining permanent housing. Four individuals will be housed at the Red Lodge and the remaining individuals and/or families will be provided with motel rooms in South Lake Tahoe.

The City has Program Guidelines that include three-night stays at a time but will remain flexible with extreme weather events throughout the time period. All participants will be screened and connected to a TCH Case Manager to provide additional resources and to work towards a housing plan.

The Subrecipient will be responsible for supporting the Shelter Pass Program and funding in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. This includes providing a staff available on-call 24 hours a day, 7 days a week.

As funding allows, the items to be funded for Tahoe Coalition for the Homeless include the cost of utilities, cleaning, and meals for 4 persons/beds at the Red Lodge until April 355

30, 2026; one FTE Case Manager (Salaries, Benefits, and Mileage) and Equipment and Supplies.

Subrecipient will ensure completion of the above in compliance with all applicable laws and regulations. Subrecipient will provide services and contract administration associated with completion of the activity in a manner consistent with the funding source and will maintain documents and records necessary to demonstrate compliance. Subrecipient will provide the Grantee with documentation and information necessary to complete all grant reporting.

Subrecipient commits the following staffing to delivery of the described activity:
● Executive Director (currently Diane Ratcliff)
Subrecipient shall notify Grantee of any changes in the Key Personnel assigned or their general responsibilities under this project.

Performance Monitoring
The Grantee will monitor the performance of the Subrecipient against goals and performance standards as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated.

II. TIME OF PERFORMANCE
Services of the Subrecipient shall start upon execution of this Agreement and end on April 30, 2026.

III. BUDGET
Line Item Amount:

Four Beds: Cost of Utilities, $7,000
cleaning, and meals
One FTE Case Manager $40,000
Equipment & Supplies $4,875
TOTAL $51,875
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IV. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $51,875. Drawdowns for the payment of eligible expenses shall be made against the budget line items. It is agreed and understood that payment for work inconsistent with the performance milestones and scope of services described in this agreement shall not be provided.

Subrecipient shall submit quarterly progress reports to Grantee along with reimbursement requests which include a cover letter describing the reimbursement request as it relates to the scope of work and performance milestones along with an invoice, receipts, cancelled checks, and any other documentation necessary to support compliance with this agreement.

Grantee shall provide reimbursement payments to Subrecipient monthly or quarterly upon receipt and review of reimbursement requests. Grantee is not responsible for direct payment of any goods or services procured by the Subrecipient. Grantee reserves the right to deny a request or request additional documentation to verify eligibility of an expense.

Grantee shall make every effort to expeditiously resolve any reimbursement issues and communicate to Subrecipient the delay in reimbursement.

V. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by email. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this contract shall be directed to the following contract representatives:
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Grantee Subrecipient
Jessica Wackenhut,
Housing Manager Diane Ratcliff, Executive Director
City of South Lake Tahoe Tahoe Coalition For The Homeless 1052 Tata Lane PO Box 13514
South Lake Tahoe, CA 96150 South Lake Tahoe, CA 96151
(530) 542-6025 (530) 600-2822
VII. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with all applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

B. “Independent Contractor”
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an “independent contractor” with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance, as the Subrecipient is an independent contractor.

C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient’s performance or nonperformance of the services or subject matter called for in this Agreement.

D. Workers’ Compensation
The Subrecipient shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.

E. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee.
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F. Grantee Recognition
The Subrecipient shall ensure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement.

G. Amendments
The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee’s governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement.

The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient.

H. Suspension or Termination
The Grantee may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following:

1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HCD guidelines, policies or directives as may become applicable at any time;

2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement;

3. Ineffective or improper use of funds provided under this Agreement; or

4. Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete in any material respect.

This Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety.
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VIII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management

1. Accounting Standards
The Subrecipient agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

2. Cost Principles
The Subrecipient shall administer its program in conformance with OMB Circulars A-122, “Cost Principles for Non-Profit Organizations.” These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

B. Documentation and Record Keeping

1. Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:
a. Records providing a full description of each activity undertaken; b. Records required to determine the eligibility of activities; c. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with PIP assistance;
d. Records documenting compliance with the fair housing and equal opportunity components;
e. Financial records as required; and
g. Other records necessary to document compliance.

2. Retention and Inspection of Records
The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited, then such records must be retained until completion of the actions and resolution of all issues.
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The Subrecipient agrees to retain all records for a period of five years after the end of the term of this Agreement:
a) If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been started before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues, which arise from it.
b) The Subrecipient also agrees to include in any contract that it enters into in an amount exceeding $10,000, the Grantee’s right to audit the contractor’s records and interview their employees. The Subrecipient shall comply with all caveats and be aware of the penalties for violation of fraud and for obstruction of investigation as set forth in California Public Code Section 10115.10.

C. Reporting and Payment Procedures

1. Payment Procedures
The Grantee will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with any approved budget and Grantee policy concerning payments. Payments will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Subrecipient.

2. Progress Reports
The Subrecipient shall submit quarterly Progress Reports to the Grantee in the form, content, and frequency as required by the Grantee.

IX. COMPLIANCE WITH STATE AND FEDERAL LAWS, RULES, GUIDELINES

AND REGULATIONS
The Subrecipient agrees to comply with all State and Federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the Grant, the Subrecipient, and any other Grant activity.

XI. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

XII. SECTION HEADINGS AND SUBHEADINGS
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The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

XIII. WAIVER
The Grantee’s failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

XIV. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement.

Date: January 13, 2026
IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above.
[Grantee] [Subrecipient]
By_______________________________________By___________________________ Mayor Diane Ratcliff, Executive Director
City of South Lake Tahoe Tahoe Coalition for the Homeless

Attest_______________________________________
Susan Blankenship, City Clerk
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
______________________________________________
Heather Stroud, City Attorney
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:14
Agenda Item: Reimbursement Agreement with South Tahoe Transit Joint Powers Authority Executive Summary: At their October 30, 2025 meeting, the South Tahoe Transit Joint Powers Authority (JPA) adopted a fiscal year 2025/2026 budget and submitted requests to the City and El Dorado County for funding contributions. The City Council will consider a funding contribution of $51,551 or $77,326 along with a reimbursement agreement for the JPA to reimburse the City for costs associated with Managing Agency services.

Requested Action / Suggested Motions: (1) Pass a Resolution authorizing budget appropriations in an amount of either $51,551 (for the City's share) or $77,326 (for the entire budget request including the City's and El Dorado County's share) from General Fund Undesignated Excess Reserves for the South Tahoe Transit JPA FY 2025/2026 budget; and (2) Pass a Resolution authorizing and directing the Mayor to execute the Reimbursement Agreement for Managing Agency Services with South Tahoe Transit Joint Powers Authority; or pass a motion directing City staff to issue a Notice of Termination of the Joint Exercise of Powers Agreement for the South Tahoe Transit Joint Powers Authority.

Responsible Staff Member: Hilary Roverud, Assistant City Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney
Attachments:
01-Staff Report-Transit JPA Funding
02-C-262-2024 South Tahoe Transit JPA.pdf
03-Resolution 2025-006 Transit JPA Budget.pdf
04-JPA FY25-26 CSLT Contribution
05-Resolution - City Budget Appropriation.docx
06-Resolution - Full Budget Appropriation
07-JPA Resolution 2025-007 Reimbursement Agreement.pdf
08-Resolution - Reimbursement Agreement.docx
09-Reimbursment Agreement
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Council Agenda Report- January 13, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: South Tahoe Transit Joint Powers Authority Funding Location: Citywide
Responsible Staff Member: Hilary Roverud, Assistant City Manager Background: On October 15, 2024 the El Dorado County Board of Supervisors and City of South Lake Tahoe City Council approved a Joint Powers Agreement creating the South Tahoe Transit Joint Powers Authority (Transit JPA) (Attachment 02). The JPA was created with the purpose of “planning, programming, financing, acquisition, ownership and operation of public transit services and facilities to serve the Lake Tahoe south shore area.” The jurisdiction of the Transit JPA is the area within El Dorado County, including the City of South Lake Tahoe, however the intent of the JPA is to benefit the Lake Tahoe south shore area, which may include transit service within and outside of the JPA jurisdictional territory.

JPA Board members are:

Brooke Lane, Chair
Cody Bass, Vice Chair
Keith Roberts
Sharla Hales, TTD Ex Officio member
Chris Proctor, South Shore Transportation Management Association (SSTMA) Ex Officio member
In 2025, following Transit Board adoption of a startup budget, El Dorado County and the City did not fulfill requests for funding. On August 26, 2025, as part of the Budget Workshop, staff provided an update to City Council on the status of the Transit JPA along with expected ranges of cost associated with the Transit JPA potentially operating transit services. The City Council discussed the potential for the Transit JPA to remain active, with a reduced workplan, and for the City to continue supporting the Transit JPA vision. The City Council requested to have a Transit JPA budget contribution up to $150,000 come back to them for consideration.

Issue and Discussion: At their October 30, 2025 meeting, the Transit JPA passed Resolution 2025-006 adopting a Fiscal Year 2025/2026 Budget and directing staff to send requests to the City and El Dorado County to submit funding to the Transit JPA (attachment 03). The budget assumes the following Transit JPA activities for this year:
• Developing and implementing an advocacy approach for JPA adopted goals and priorities,
• Securing JPA financial officer surety bond,
• Continued coordination and discussion with other agencies, 364
Council Agenda Report- January 13, 2026 Page 2 of 3
• Participating in the Lake Tahoe Transit Working Group to conduct a comprehensive operational analysis of transit services in the region, and  Quarterly Transit JPA Board meetings.

The City received a request from the Transit JPA to provide $51,551 in funding for this fiscal year (attachment 04). This amount reflects two thirds of the overall Transit JPA budget, consistent with the member agency representation on the Board. The Transit JPA FY 25/26 budget is based on a work plan with expenses limited to administrative costs incurred by the City, as managing agency, and legal counsel. A resolution is attached that would authorize appropriation of $51,551 from undesignated general fund to the Transit JPA (attachment 05).

The El Dorado County Board of Supervisors considered a Transit JPA request for $25,775 to fund their portion of the FY 25/26 budget on January 6, 2026 and the allocation of funding was not approved. Therefore, a resolution authorizing appropriation of $77,326 to fund the full amount of the Transit JPA FY 25/26 budget is also attached for City Council consideration (attachment 06). If the City Council elects to fund only the City portion of the Transit JPA budget, the Transit JPA Board would need to consider reducing the number of meetings and workplan of the JPA for this fiscal year.

If the Transit JPA does not receive funding, the City Council may consider terminating the JPA agreement, which requires 120 day notice to El Dorado County. If the Transit JPA is unfunded but the agreement is not terminated, the agency will remain in existence but will be inactive until funded.

If the City Council chooses to provide any funding to the Transit JPA, establishing reimbursement agreement for managing agency expenses will be necessary. The Joint Exercise of Powers Agreement that created the Transit JPA establishes that, unless otherwise approved unanimously by the Members, City staff shall serve as staff to the JPA and that the JPA Board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the JPA. The Transit JPA FY 25/26 budget assumes the following City staff support:
 Assistant City Manager designated as the Executive Director and 10% of their time will be dedicated to the JPA;
 5% of the City Finance Director’s time will be dedicated to serving as the JPA Treasurer;  5% of the City Clerk’s time will be dedicated to serving as the JPA Secretary.

The attached agreement, approved by the Transit JPA Board on October 30, 2025 (attachment 7), would allow the City to receive reimbursement for expenses associated with staff time necessary to support management and administration of the JPA (attachments 08 & 09).

Financial Implications: Funding the City portion of the FY 25/26 JPA budget requires $51,551 from the City general fund. Funding the full amount of the FY 25/26 JPA budget will require $77,326 from the general fund.

Environmental Considerations: Allocating funds to the Transit JPA is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).
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Council Agenda Report- January 13, 2026 Page 3 of 3
Policy Implications: The City Strategic Plan states as a goal to “continue to support Transit JPAincrease funding for Lake Link micro transit.” 366

JOINT EXERCISE OF POWERS AGREEMENT

FOR THE

SOUTH TAHOE TRANSIT JOINT POWERS AUTHORITY
THIS JOINT EXERCISE OF POWERS AGREEMENT (the "Agreement") is made effective as of the October 15, 2024 ("Effective Date"), by and among the CITY OF SOUTH LAKE TAHOE, a general law city duly organized and existing under the laws of the State of California (the "City"), and the COUNTY OF EL DORADO, a political subdivision duly organized and existing under the laws of the State of California (the "County"). These public agencies are sometimes referred to herein individually and collectively as "Member" or "Members."

RECITALS
A. WHEREAS, the Joint Exercise of Powers Act (California Government Code Section 6500 et seq., the "Law") authorizes the Members to enter into an agreement for the joint exercise of power common to them and, by that agreement, create an entity that is separate from each of the Members; and
B. WHEREAS, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732 the City and the County have the common powers to establish, plan for, manager, own, finance, acquire, construct, maintain, operate, or provide public transit facilities and services; and C. WHEREAS, the City and the County have determined that the public interest will be served by the joint exercise of these powers through this Agreement and the creation of a joint powers authority with the power to establish, plan for, manage, own, finance, acquire, operate, or provide public transit facilities and services.

NOW THEREFORE, the parties hereto agree as follows:

AGREEMENT
· 1. Authority and Purpose. This Agreement is made pursuant to the Law relative to the joint exercise of powers common to the Members. The purpose of this Agreement is to provide for the planning, programming, financing, acquisition, ownership, and operation of public transit services and facilities to serve the Lake Tahoe south shore area.

2. Creation of Authority and Jurisdiction. The Members hereby create the South Tahoe Transit Joint Powers Authority ("Authority"), a public entity separate from each of the Members.

The jurisdiction of the Authority shall be the territory within and served by the Members to include all of El Dorado County and including the City of South Lake Tahoe. The intent of the Authority is to benefit the Lake Tahoe south shore area, which may include transit service within and outside the territory of the City and/or County as permissible by California law.

C-262-2024 367
C-262-2024 368

5. Duties. The Authority shall have the duty to do the following within the times specified or, if no time is specified, within a reasonable time:
a. to retain legal counsel for all Authority business, including litigation; b. to evaluate the need for, and acquire and maintain, if necessary, liability, errors and omissions, or other insurance;
c. to conduct an annual audit as required by the provisions of Subsection 6.f.(3); d. to determine within one hundred eighty (180) days of the Effective Date of this Agreement the amount of start-up contributions to the Authority from each Member and each Member agrees to make payment to the Authority within one hundred (120) days of notice of Authority action setting the start-up contribution amount. e. to determine the ongoing funding required by the Authority and a cost allocation among the Members.

6. Administration.
a.
b.
c.

Governing Board -- Membership. The Authority shall be administered by a board of directors ("Board") consisting of three directors. Two directors, and one alternate director, shall be current members of the City Council. One director shall be the current member of the County Board of Supervisors representing District V and one alternate director shall be a current member of the County Board of Supervisors. Each City director and each City and County alternate shall be appointed by the City Council or the Board of Supervisors of which he or she is a member and shall serve at the pleasure of the member's appointing agency.

Alternates shall serve as directors in the absence of the director representing the same jurisdiction as the alternate.

Ex officio members. Ex officio members of the Board who may participate in Board discussions but who do not count towards establishing a quorum and do not have a vote on the Board include (1) one member and one alternate representing the South Shore Transportation Management Association ("SSTMA") appointed by the SSTMA Board; and (2) one member and one alternate representing the Tahoe Transportation District ("TTD") appointed by the TTD Board. Ex officio members shall serve at the discretion of and at the pleasure of each members appointing agency. Alternates shall serve as ex officio members in the absence of the ex officio member representing the same jurisdiction as the alternate.

Meetings.
(1) Regular Meetings. The Board shall by resolution establish the number of C-262-2024 369
regular meetings to be held each year and the date, hour, and location at which such regular meetings shall be held; provided that the Board shall meet at least two times a year. (2) Special Meetings. Special meetings of the Board may be called in accordance with the provisions of the Ralph M. Brown Act (California Government Code section 54950 et seq.).
(3) Conduct of Meetings. All meetings of the Board shall be held in accordance with the Ralph M. Brown Act (California Government Code section 54950 et seq.). ( 4) Minutes. The Secretary of the Authority shall cause minutes of all meetings of the Board to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board, and to the City and County. (5) Quorum. Two (2) directors of the Board shall constitute a quorum for the transaction of business, which must include one member of the City Council and one member of the Board of Supervisors. Except as otherwise provided in this Agreement, including Section 7, actions of the Board shall require the affirmative vote of a majority of the entire Board (i.e., two (2) affirmative votes).
d. Procedures.
(1) The Board shall elect a chair from among its membership to preside at meetings and shall select a secretary who may, but need not, be a member of the Board. The Board may, from time to time, elect such other officers as the Board shall deem necessary or convenient to conduct the affairs of the Authority.
(2) The Board may adopt by resolution rules of procedure, not inconsistent with the provisions of this Agreement, to govern the conduct of its meetings. (3) Members of the Board shall comply with Title 9 of the California Government Code, commencing with section 81000 (Political Reform Act of 1974). e. Managing Agency.
(I) Unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and perform administrative functions for the Authority. The Board shall appoint an Executive Director of the Authority and the Executive Director shall take direction from the Board. The Executive Director is authorized to carry out the business of the Authority consistent with this Agreement and the direction of the Board. The Board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the the Authority.
f. Fiscal Matters.
(1) Treasurer and Auditor.

C-262-2024 370
(A) Except as provided in Subsection (B), below, the Director of Finance of the City is designated as the Treasurer and Auditor of the Authority with the powers, duties, and responsibilities specified in the Law, including, without limitation, sections 6505 and 6505.5 thereof.
(B) In lieu of the designations in Subsection (A)., above, the Board may from time to time appoint one or more qualified persons to either or both the positions of Treasurer or Auditor as provided in Section 6505.6 of the Law. Such appointment shall supersede the designation made in 6.f.(l)(A) above. The person (s) appointed by the Board under this paragraph shall have the powers, duties and responsibilities specified in sections 6505 and 6505.5 of the Law.
(2) Custodian of Property. The treasurer and auditor of the Authority shall be the public officers who have charge of, handle, and have access to, the Authority's property and shall file with the Authority an official bond in the amount set by the Board and such bond premium shall be paid for by the Authority.
(3) Accounts and Reports. The Board shall establish and maintain such funds and accounts as may be required by good accounting practice. The books and records of the Authority shall be open to inspection at all reasonable times to the County and the City, and their respective representatives. The accounts shall be prepared and maintained by the Treasurer of the Authority. The Authority, within one eighty (180) days after the close of each fiscal year, shall cause an independent audit of all financial activities for such fiscal year to be prepared by an independent certified public accountant employed by the Authority. The Authority shall promptly deliver copies of the audit report to the Members. ( 4) Budgets. The Board shall adopt a budget no later than one hundred eighty (180) days after the Effective Date of this Agreement and no later than September 30 of each year thereafter.
( 5) Contributions. Within one hundred twenty ( 120) days of notice of Authority action setting the start-up contribution amount the City and County shall contribute to the Authority start-up funds in the amounts determined by the Board. The Board may determine allocation contributions and set additional amounts to be contributed to the Authority from the City and the County in the future for ongoing operations.

7. Voting. Notwithstanding Subsection 6.c.(5), the following actions may only be taken by unanimous vote of the entire Board:
a. To impose fees, assessments, levy taxes, or order the formation of an assessment or special district;
b. To authorize the issuance and sale, refinancing, or early redemption of bonds; c. To determine the amount of the initial contributions or start-up funds, and to adopt or to amend the method of allocatjng contribution obligations under paragraph 6.f.(5)
C-262-2024 371
C-262-2024 372
C-262-2024 373
C-262-2024 374
C-262-2024 375
C-262-2024 376
Resolution 2025-006
Adopted by the South Tahoe Transit Joint Powers Authority Board of Directors
October 30, 2025
Approving the Fiscal Year 2025/2026
(October 1, 2025-September 30, 2026)
South Tahoe Transit JPA Budget

BACKGROUND
A. The South Tahoe Transit Joint Powers Authority (JPA) was established on October 15, 2024 by the City of South Lake Tahoe and El Dorado County, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732., and a Joint Exercise of Powers Agreement.

B. The Joint Exercise of Powers Agreement specifies that the City of South Lake Tahoe is the Managing Agency and City staff shall serve as staff to the JPA.

C. The Joint Exercise of Powers Agreement specifies that the JPA shall have the duty to “determine the ongoing funding required by the Authority and a cost allocation among the Members.”

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the South Tahoe Transit JPA:

1. Does hereby adopt the Fiscal Year 2025/2026 Budget for October 1, 2025 through September 30, 2026 (Exhibit A).

2. Approves the following contribution amounts which reflects two thirds contribution by the City of South Lake Tahoe and one third contribution by the County of El Dorado to fund the JPA:

Amount
City of South Lake Tahoe $51,551
El Dorado County $25,775
Total $77,326
Directs the Executive Director to submit requests to the City of South Lake Tahoe and the County of El Dorado to submit funding to the JPA administered 377
by the City as the Managing Agency consistent with the amounts set forth herein.

Adopted by the South Tahoe Transit JPA on October 30, 2025 by the following vote:

Yes: Bass, Roberts, Laine
Brooke Laine 11/03/2025 Brooke Laine (Nov 3, 2025 19:31:52 PST) Brooke Laine, Chair Date:

Attest:

Susan Blankenship (Nov 3, 2025 09_:43:21 PST)
Susan Blankenship, Secretary
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Tahoe Transit JPA.
378

EXHIBIT A
FY 25/26 BUDGET South Tahoe Transit JPA

EXPENSES

PERSONNEL AMOUNT
Assistant City Manager, 10% of full time $33,006
Treasurer/Finance Director, 5% of full time $14,164
Secretary, 5% of full time $5,156
Total $52,326

OTHER AMOUNT
Legal Counsel $20,000
Financially Responsible Officer Bond $5,000
Total $25,000
Total Expenses $77,326
379
Transit JPA Budget
Final Audit Report 2025-11-04
"Transit JPA Budget" History
Document created by Susan Blankenship ([email protected]) 2025-11-03 - 5:40:01 PM GMT
Document emailed to Brooke Laine ([email protected]) for signature 2025-11-03 - 5:40:04 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2025-11-03 - 5:40:04 PM GMT
Email viewed by Susan Blankenship ([email protected]) 2025-11-03 - 5:43:12 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2025-11-03 - 5:43:21 PM GMT - Time Source: server Email viewed by Brooke Laine ([email protected])
2025-11-04 - 3:21:21 AM GMT
Document e-signed by Brooke Laine ([email protected]) Signature Date: 2025-11-04 - 3:31:52 AM GMT - Time Source: server Agreement completed.
2025-11-04 - 3:31:52 AM GMT
Created: 2025-11-03
By:

Status:

Transaction ID:

Susan Blankenship ([email protected])
Signed
CBJCHBCAABAAnz6wQG0fGhQtK4ooq9IYS5AEjzPaEWVi
380
381
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384
Resolution 2026-XXX January 13, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe City Council
January 13, 2026
Authorizing $51,551 Budget Appropriations from General Fund Undesignated Excess Reserves for the South Tahoe Transit JPA FY 2025/2026 Budget

BACKGROUND
A. The South Tahoe Transit Joint Powers Authority was established on October 15, 2024 by the City of South Lake Tahoe and El Dorado County, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732., and a Joint Exercise of Powers Agreement.

B. Section 6.f(5) of the Joint Exercise of Powers Agreement states that “within one hundred twenty (120) days of notice of Authority action setting the start-up contribution amount the City and County shall contribute to the Authority start-up funds in the amounts determined by the Board.

The Board may determine allocation contributions and set additional amounts to be contributed to the Authority from the City and the County in the future for ongoing operations.” C. Section 3(1) states that, “unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and perform administrative functions for the Authority” and “The board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the Authority.” BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Finds that the above recitals are true, correct and a substantive part of this resolution.

2. Authorizes the appropriation of funds for the City’s portion of FY 2025/2026 South Tahoe Transit JPA budget into the City’s fiscal year 2025/2026 budget, as follows:

From General Fund Undesignated Excess Reserves 100-01956-50068: $51,551 Transfer into Transit JPA XXX-XXXXX-36300: $51,551

3. Authorizes the expenditure appropriations for City as the South Tahoe Transit JPA Managing Agency into the City’s fiscal year 2025/2026 budget to be partially reimbursed by the JPA based on a reimbursement agreement.

Budget for the reimbursement revenue will be established with the reimbursement agreement approval.

Adopted by the City of South Lake Tahoe City Council on January 13, 2026, by the following vote:

Yes:

No:

Absent:

Abstain:
385
Resolution 2026-XXX January 13, 2026 Page 2 of 2
Date:

Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
386
Resolution 2026-XXX January 13, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe City Council
January 13, 2026
Authorizing $77,326 Budget Appropriations from General Fund Undesignated Excess Reserves for the South Tahoe Transit JPA FY 2025/2026 Budget

BACKGROUND
A. The South Tahoe Transit Joint Powers Authority (JPA) was established on October 15, 2024 by the City of South Lake Tahoe and El Dorado County, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732., and a Joint Exercise of Powers Agreement.

B. Section 6.f(5) of the Joint Exercise of Powers Agreement states that “within one hundred twenty (120) days of notice of Authority action setting the start-up contribution amount the City and County shall contribute to the Authority start-up funds in the amounts determined by the Board. The Board may determine allocation contributions and set additional amounts to be contributed to the Authority from the City and the County in the future for ongoing operations.”
C. Section 3(1) states that, “unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and perform administrative functions for the Authority” and “The board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the Authority.”
D. At its meeting on January 6, 2026, the Board of Supervisors for El Dorado County voted not to fund its share of the South Tahoe Transit JPA budget for FY 2025-2026, and the City desires to fund the County’s portion in addition to the City’s at this time so that the JPA can continue to function.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Finds that the above recitals are true, correct and a substantive part of this resolution.

2. Authorizes the appropriation of funds for the City’s and County’s portion of FY 2025/2026 South Tahoe Transit JPA budget into the City’s fiscal year 2025/2026 budget, as follows:

From General Fund Undesignated Excess Reserves 100-01956-50068: $77,326 Transfer into Transit JPA XXX-XXXXX-36300: $77,326

3. Authorizes the expenditure appropriations for City as the South Tahoe Transit JPA Managing Agency into the City’s fiscal year 2025/2026 budget to be partially reimbursed by the JPA based on a reimbursement agreement.

Budget for the reimbursement revenue will be established with the reimbursement agreement approval.

Adopted by the City of South Lake Tahoe City Council on January 13, 2026 by the following vote:
387
Resolution 2026-XXX January 13, 2026 Page 2 of 2
Yes:

No:

Absent:

Abstain:

Date:

Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
388
Resolution 2025-007
Adopted by the South Tahoe Transit Joint Powers Authority Board of Directors
October 30, 2025
Reimbursement Agreement with the City of South Lake Tahoe for Managing Agency Administrative Expenses

BACKGROUND
A. The South Tahoe Transit Joint Powers Authority (JPA) was established on October 15, 2024 by the City of South Lake Tahoe and El Dorado County, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732., and a Joint Exercise of Powers Agreement.

B. The Joint Exercise of Powers Agreement specifies that the City of South Lake Tahoe is the Managing Agency and City staff shall serve as staff to the JPA.

C. The Joint Exercise of Powers Agreement for the South Tahoe transit Joint Powers Authority establishes that, unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and that the Authority Board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the Authority.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the South Tahoe Transit JPA:

1. Authorizes and directs the Chair to execute the reimbursement agreement between the South Tahoe Transit JPA and the City of South Lake Tahoe for Managing Agency administrative expenses.

Yes: Laine, Bass, Roberts
Brooke Laine 11/03/2025 B
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(No
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Attest:

Susan Blankenship (Nov_3, 2025 09:43:51 PST)
Susan Blankenship, Secretary
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Tahoe Transit JPA.
389
Created:

By:

Status:

Transaction ID:
2025-11-03
Susan Blankenship ([email protected])
Signed
CBJCHBCAABAAWeuxhi7uZxdX6-2PWtqXW_e8xzxl-A4p
Converted from C:\Windows\Temp\ufc\conv
ersion-6965431\input.docx to C:\Windows\T
emp\ufc\conversion-6965431\output.pdf by
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Final Audit Report 2025-11-03
"Converted from C:\Windows\Temp\ufc\conversion-6965431\inp ut.docx to C:\Windows\Temp\ufc\conversion-6965431\output.pdf by EasyPDFConvert.exe version 17.12.8.0 at 2024-10-31 15:59 :26Z" History
Document created by Susan Blankenship ([email protected]) 2025-11-03 - 5:42:42 PM GMT
Document emailed to Brooke Laine ([email protected]) for signature 2025-11-03 - 5:42:45 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2025-11-03 - 5:42:45 PM GMT
Email viewed by Susan Blankenship ([email protected]) 2025-11-03 - 5:43:37 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2025-11-03 - 5:43:51 PM GMT - Time Source: server Email viewed by Brooke Laine ([email protected])
2025-11-03 - 6:19:01 PM GMT
Document e-signed by Brooke Laine ([email protected]) Signature Date: 2025-11-03 - 6:20:58 PM GMT - Time Source: server 390
Agreement completed.
2025-11-03 - 6:20:58 PM GMT
391
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe City Council
January 13, 2026
Reimbursement Agreement with the South Tahoe Transit Joint Powers Authority for Managing Agency administrative expenses

BACKGROUND
A. The South Tahoe Transit Joint Powers Authority (JPA) was established on October 15, 2024 by the City of South Lake Tahoe and El Dorado County, pursuant to Section 9 of Article XI of the California Constitution and Government Code Sections 26002 and 39732., and a Joint Exercise of Powers Agreement.

B. The Joint Exercise of Powers Agreement specifies that the City of South Lake Tahoe is the Managing Agency and City staff shall serve as staff to the JPA.

C. The Joint Exercise of Powers Agreement for the South Tahoe transit Joint Powers Authority establishes that, unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and that the Authority Board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the Authority.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the reimbursement agreement between the South Tahoe Transit JPA and the City of South Lake Tahoe for Managing Agency administrative expenses.

Yes:

No:

Abstain:

Absent:
__________________________ Date:__________
Mayor
Attest:
392
________________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Tahoe Transit JPA.
393
1 Transit JPA and City Reimbursement Agreement

SOUTH TAHOE TRANSIT JOINT POWERS AUTHORITY

MANAGEMENT REIMBURSEMENT AGREEMENT
This Agreement is made and entered into as of xxxx, 2025 by and between the South Tahoe Transit Joint Powers Authority, a California joint powers agency formed pursuant to Government Code Section 6500 et seq., as a separate entity from each of its members (“Authority”), and City of South Lake Tahoe, a general law city duly organized and existing under the laws of the State of California (“City”).

RECITALS
A. WHEREAS, the Joint Exercise of Powers Act (California Government Code Section 6500 et seq., the "Law") authorizes the Members to enter into an agreement for the joint exercise of power common to them and, by that agreement, create an entity that is separate from each of its members; and B. WHEREAS, The Authority was created by A Joint Exercise of Powers Agreement between its members, the City and the County of El Dorado on October 15, 2024.

C. WHEREAS, the Joint Exercise of Powers Agreement for the South Tahoe Transit Joint Powers Authority establishes that, unless otherwise approved unanimously by the Members, City staff shall serve as staff to the Authority and that the Authority Board may enter into agreements with the City for payment to, or reimbursement to, the City for the performance of administrative functions for the Authority.

AGREEMENT

1. Authority Obligations. The Authority shall pay the City for administrative services in the amount provided in Exhibit A and as included in the annual Transit JPA budget for subsequent years. The Authority’s payment shall be made in a lump sum amount within 30 days of receiving a written payment request from the City.

2. City Obligations The City, as the Authority Managing Agency, shall provide staff support to the Authority, up to the annual cost provided in Exhibit A.

3. Term/Time of Performance. This Agreement shall be effective as of October 1, 2025, and shall remain in effect until terminated in accordance with Section 4.

4. Termination. This Agreement may be terminated by City or Authority for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, City shall be entitled to reimbursement for costs incurred up to the effective date of termination.
394
2 Transit JPA and City Reimbursement Agreement
Termination, revocation, or expiration of this Agreementshall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

5. Indemnity. Authority shall defend, indemnify, and hold the City, its officers, officials, employees, and volunteers harmless against and from any and all claims, suits, losses, damages, and liability for damages of every name, kind, and description, including attorney’s fees and costs incurred, brought for, on or accountof, injuries or death toanyperson, includingbutnotlimited to workers, City employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of City’s performance under this Agreement, except for the sole negligence, active negligence, or willful misconduct of the City, its officers and employees, or as expressly prescribed by statute. This duty of Authority to indemnify and save City harmless includes the duties to defend set forth in California Civil Code section 2778.

City shall defend, indemnify, and hold Authority, its officers, officials, employees, and volunteers harmless against and from any and all claims,suits, losses, damages, and liability for damages of every name, kind, and description, including attorney’s fees and costs incurred, brought for, on or account of, injuries or death to any person, including but not limited to workers, Authority employees, and the public, or damage to property, or any economic or consequential losses, which are claimed to or in any way arise out of City’s performance under this Agreement, except for the sole negligence, active negligence, or willful misconduct of Authority, its officers and employees, or as expressly prescribed by statute. This duty of City to indemnify and save Authority harmless includesthe duties to defend set forth in California Civil Code section 2778.

6. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section
If to City: City Manager
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 203
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
395
3 Transit JPA and City Reimbursement Agreement
If to Authority: Executive Director
South Tahoe Transit Joint Powers Authority
1901 Lisa Maloff Way, Suite 203
South Lake Tahoe, CA 96150
Provide a copy to: DeeAnne Gillick, Senior Counsel
Sloan Sakai Yeung & Wong, LLP
555 Capitol Mall, Suite 600
Sacramento, CA, 95814

7. Assignment. Neither party shall assign this Agreement or any part thereof of any monies due hereunder.

8. No Third Party Beneficiaries. This Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto, and the Parties hereto expressly disclaim any such third-party benefit.

9. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver ofasubsequentbreachofthesameorany otherprovision under this Agreement.

10. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

11. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

12. Amendments. This Agreement may be modified or amended only by a written document executed by both Authority and City and approved as to form by the City Attorney.

13. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

14. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Authority. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. 396
4 Transit JPA and City Reimbursement Agreement

15. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the Parties when at least one copy hereof shall have been signed by both Parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

16. Authority to Enter Agreement. The Parties have all requisite power and authority to conduct their business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: SOUTH TAHOE TRANSIT JOINT
POWERS AUTHORITY:

By By
_____________, Mayor Brooke Laine, Chair
APPROVED AS TO FORM:

By
Heather Stroud, City Attorney
ATTEST:

By
Susan Blankenship, City Clerk
Attachments:

Exhibit A – Annual Cost Estimate for Managing Agency Staffing Expenses 397
5 Transit JPA and City Reimbursement Agreement

EXHIBIT A

PERSONNEL AMOUNT
Assistant City Manager, 10% of full time $33,006
Treasurer/Finance Director, 5% of full time $14,164
Secretary, 5% of full time $5,156
Total $52,326
398
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:15
Agenda Item: 2026 City Council Meeting Schedule
Executive Summary: On November 18, 2025, City Council passed Resolution 2025-095 adopting the 2026 Regular Meeting Schedule. On December 9, 2026 Mayor Bass (Jinkens second) requested the Regular calendar be brought back to consider changes. The 2026 meeting schedule includes a total of twenty meetings, including a Budget Workshop. Of these twenty meetings, ten will be held at 9 a.m. and ten will be held at 5:30 p.m.

Requested Action / Suggested Motions: City Council may either: 1) Pass a Resolution adopting changes to the 2026 City Council regular meeting schedule; or 2) make no changes.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01-Staff Report - 2026 City Council Meeting Schedule
02-Res 2025-095 City Council 2026 Meeting Schedule.pdf
03-Resolution - 2026 City Council Meeting Schedule
04-Exhibit A 2026 City Council Meeting Calendar.pdf
399
Council Agenda Report January 13, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: 2026 City Council Regular Meeting Schedule
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: On November 18, 2025, City Council adopted Resolution 2025-095 establishing the 2026 Regular Meeting Schedule. This schedule includes twenty regular meetings.

Of these twenty meetings, ten were held at 9 a.m. and ten were held at 5:30 p.m.

In drafting the 2026 calendar, consideration was given to school holidays and providing a life-work balance for staff.

At the December 9, 2025, meeting, Mayor Bass requested the 2026 Regular Meeting Calendar be brought back for reconsideration (Jinkens seconded).

Issue and Discussion: City Council may consider adopting changes to the previous schedule or take no action.

Environmental Considerations: Adopting a revised meeting schedule is not a project subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(5) (organizational or administrative activities that will not result in direct or indirect physical changes to the environment).

Policy Implications: Government Code section 54954(a) requires that the legislative body of a local agency provide the time and place for holding regular meetings. As such, the City Council adopts a resolution identifying the City Council meeting schedule for the following year.

If changes are adopted, City Council Protocols will be amended. 400
Resolution 2025-095
Adopted by the City of South Lake Tahoe
City Council
November 18, 2025
2025 City Council Meeting Schedule

BACKGROUND
A. In accordance with Government Code Section 54954 ( a), the City Council sets the regular meeting schedule on the second and fourth Tuesday in January, February, March, August, and September; the first and third Tuesday in May, June, November, and December; the third Tuesday in April; and the first Tuesday in October.

B. City Council meetings are held at City Hall, City Council Chambers, 1901 Lisa Maloff Way, South Lake Tahoe.

C. The first meeting of every month will begin at 9 a.m. The second meeting of the month will begin at 5:30 p.m. If there is only one meeting in a month, it will begin at 5:30 p.m. The Budget Workshop will begin at 9 a.m.

Date:_________ Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Does hereby adopt the 2026 Regular Meeting Schedule ( Exhibit A).

Adopted by the City of South Lake Tahoe City Council on November 18, 2025, by the following vote:

Yes: Bass, Robbins, Jinkens, Roberts
No, Absent, Abstain: None
Susan Blankenship ( Nov 20, 2025 10: 31: 42 PST)
Cody Bass ( Nov 21, 2025 10: 34: 46 PST) Nov 21, 2025
401
2026
January City Council FebruaryMeeting Calendar March

S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31
April May June

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 1 2 3 4 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31 July August September

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25* 26 27 28 29 27 28 29 30
30 31
October November December

S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31
2026 Holidays
Jan 1 New Year’ s Day Jan 19 MLK Feb 16 Presidents DayMay 25 Memorial Day June 19 Juneteenth July 4th Observed Labor DayJuly DayIndigenous People's 3 Sept 7 Oct 12 Nov 11 Veterans DayNov 26 & 27 Thanksgiving Holiday Dec 24 & 25 Christmas Holiday Yellow Highlighted meetings begin at 9 a.m. Blue Highlighted meetings begin at 5:30 p.m.

This first meeting of every month will begin at 9 a.m. The second meeting will begin at 5:30 p.m. If there is only one meeting in the month, itwill begin at 5:30 p.m. TheAugust 25Budget Workshop will begin at 9 a.m.

Budget Workshop
City Council meetings will be held at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe 402
Res 2025-095 City Council 2026 Meeting
Schedule
Final Audit Report 2025- 11-21
Created: 2025- 11-20
By: Michelle Davis ( medavis@cityofslt. gov)
Status: Signed
Transaction ID: CBJCHBCAABAAY6sreKT5xAbpXuFi_ mTbLWdXSKeaycQ5 Res 2025-095 City Council 2026 Meeting Schedule" History Document created by Michelle Davis ([email protected]) 2025- 11- 20 - 6:30:40 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2025- 11- 20 - 6:30:46 PM GMT
Email viewed by Susan Blankenship ( sblankenship@cityofslt. gov) 2025- 11- 20 - 6:31:27 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2025- 11-20 - 6:31:42 PM GMT - Time Source: server Document emailed to [email protected] for signature
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Email viewed by [email protected]
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Signer [email protected] entered name at signing as Cody Bass 2025- 11- 21 - 6:34:44 PM GMT
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Signature Date: 2025- 11-21 - 6:34:46 PM GMT - Time Source: server Agreement completed.
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403
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
January 13, 2026
2026 City Council Meeting Schedule
(Replaces Resolution 2025-095)

BACKGROUND
A. In accordance with Government Code Section 54954 (a), the City Council sets the regular meeting schedule on the second and fourth Tuesday in January, February, March, August, and September; the first and third Tuesday in May, June, November, and December; the third Tuesday in April; and the first Tuesday in October.

B. City Council meetings are held at City Hall, City Council Chambers, 1901 Lisa Maloff Way, South Lake Tahoe.

C. The first meeting of every month will begin at 9 a.m. The second meeting of the month will begin at 5:30 p.m. If there is only one meeting in a month, it will begin at 5:30 p.m. The Budget Workshop will begin at 9 a.m.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Does hereby adopt the 2026 Regular Meeting Schedule (Exhibit A).

Adopted by the City of South Lake Tahoe City Council on January 13, 2026, by the following vote:

Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
404
2026 City Council Meeting Calendar
January February March

S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31
April May June

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 1 2 3 4 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31 July August September

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25* 26 27 28 29 27 28 29 30
30 31
October November December

S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31
2026 Holidays
Jan 1 New Year’s Day
Jan 19 MLK
Feb 16 Presidents Day
May 25 Memorial Day
June 19 Juneteenth
July 4th Observed
Labor Day
Indigenous People's Day
July 3
Sept 7
Oct 12
Nov 11 Veterans Day
Nov 26 & 27 Thanksgiving Holiday
Dec 24 & 25 Christmas Holiday
Yellow Highlighted meetings begin at 9 a.m.

Blue Highlighted meetings begin at 5:30 p.m.

This first meeting of every month will begin at 9 a.m.

The second meeting will begin at 5:30 p.m. If there is only one meeting in the month, it will begin at 5:30 p.m.

The August 25 Budget Workshop will begin at 9 a.m.
*Budget Workshop
City Council meetings will be held at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe 405
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:16
Agenda Item: City Council Assignments to Boards and Commissions Executive Summary: This Item was postponed from the December 9, 2025, meeting. In accordance with past practice, each year City Council discusses and selects members to serve on various boards, commissions, and subcommittees for the following year. At this time, Council also establishes or eliminates subcommittees as needed. In addition to member assignments, City Council may appoint a community representative to the El Dorado County Commission on Aging, and the El Dorado County Community Action Council. Applications were received from the following persons: • El Dorado County Community Action Council: late application received from Robert Gonzales • El Dorado County Commission on Aging: John Messina
Requested Action / Suggested Motions: Discuss and select City Council appointment(s) to various Boards, Commissions, and Subcommittees. Council may also establish new subcommittees, such as an ad hoc Regional Housing Policy Subcommittee and ad hoc Sign Ordinance Subcommittee. City Council is asked to: 1) Pass a Motion establishing any new subcommittees desired by City Council; 2) Pass a Motion approving City Council appointments to Boards, Commissions, and Subcommittees; and 3) Pass a Motion appointing a City Council Representative to each of the following: El Dorado County Commission on Aging (one-year term), and the El Dorado County Community Action Council (one-year term).

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01-Staff Report-Assignments to Commissions and Boards
02-Draft 2026 Assignment list.docx
03-Notice of Solicitation - Council Representative
04-Messina Application
05-EDC CAC Late Application Gonzales.pdf
406
Council Agenda Report January 13, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: 2026 City Council Assignments to Commissions and Boards Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: This Item was postponed from the December 9, 2025, meeting.

In accordance with past practice, each year City Council discusses and selects members to serve on various boards, commissions, and subcommittees for the following year. At this time, Council also establishes or eliminates subcommittees as needed. In recent City Council meetings, it was suggested to establish a Regional Housing Policy Subcommittee and a Sign Ordinance Subcommittee. Council may establish these subcommittees with defined purpose and duration of subcommittee existence and appoint two member to serve on each subcommittee.

In addition to member assignments, City Council may appoint a community representative to the El Dorado County Commission on Aging (one-year term), and the El Dorado County Community Action Council (one-year term).

Issue and Discussion: City Council will hold a discussion and approve assignments on various boards, commissions, and subcommittees. Council may establish or eliminate subcommittees as needed.

City Council may appoint a representative from the applications received, fill a position from members of City Council, or direct the City Clerk to continue solicitations.

Applications were received from the following persons:
 El Dorado County Community Action Council: late application - Robert Gonzales  El Dorado County Commission on Aging: John Messina
Financial Implications: There are no financial obligations associated with this action.

Environmental Considerations: The selection of assignments to City Council commissions and Boards is not a project requiring environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes to the environment).

Policy Implications: The discussion and selection of City Council Assignments to Commissions and Boards conforms to City Council Protocols. 407
Revised 10/21/2025
2026 City Council Assignments
Set forth by statute:

Board Contact/ Phone Mtg. Schedule/ Place Requirement 2025 Assignment
2026
California Tahoe
Conservancy
Mike Steeves (530) 543-
6023
[email protected]
.gov
4-6 Meetings per year;
third Thursday every
other month; Alternate
South Shore and North
Shore
Voting Board Member
G.C. Sec. 66906.1
Vacant
Alt: Robbins
Staff Support:HR
ZT
City Selection
Committee
EDC Board of
Supervisors Kim
Dawson
(530) 621-5393
[email protected]
As needed
Placerville/TBA
Mayor
G.C. 50270
Mayor
Staff Support:JI
El Dorado Local Agency
Formation Commission
(LAFCO)
Shiva Frentzen
(530) 295-2707
[email protected]
Erica Sanchez
Assistant Exec Officer
[email protected]
(530) 295-2707
Fourth Wednesday every
month; 5:30 p.m.

Placerville Apr-Oct CC
Rep participate via
conference call from
Council Chambers for
months of Nov – Mar
Appointment by City Selection
CommitteeAppointee (Mayor)
G.C. 56325-56337
2-year term
Vacant
Alt: Bass
Staff Support:JI
HS
El Dorado Countywide
Oversight Board
Susan Blankenship, City Clerk
[email protected]
(530) 542-6005
As needed, generally
once a year in Januaryor
February
Appointed by the City
Selection Committee
G.C. 50270 HSC
34179(j)
Vacant
Staff Support:OT
Tahoe Regional
Planning Agency
Governing Board
----------------
Advisory PlanningComm
Marja Ambler
(775) 588-4547 x 287
[email protected]
GB Meetings meet
fourth Wednesday
every month; all day
Alternate South Shore
and North Shore
Voting Board Member
G.C. 66800-66801
Term expires 12/2026
Bass
Alt: Jinkens
Staff Support:HR
ZT
Robert Erlich
Tahoe TransportationDistrict Judi Allen
(775) 589-
5502
[email protected]
rg
First Wednesday of
every month; Alternate
South Shore and North
Shore
Voting Board Member
+Alternate
G.C. 66800-66801
Robbins
Alt: Bass Staff
Support:

HR
JI
408
Revised 10/21/2025
2026 City Council Assignments
Set Forth by Agreement/Joint Powers Agreement/Resolution/Bylaws and/or Past Practice:

Board Contact/ Phone Mtg. Schedule/ Place Requirement 2025 Assignment
2026
South Tahoe Transit
Joint Powers Authority
Hilary Roverud, Assistant
City Manager 530-542-6024
[email protected]
Meets Monthly as
needed City Council
Chambers, South
Lake Tahoe
2 Voting Members + Alt from
City Council
I Voting Member District V BOS
C-262-2024
Bass
Roberts
Alt: Robbins
Staff Support:

JI, HR
JPA - Abandoned
Vehicle Abatement-
(530) 542-6135
(PD-Code Enforcement)
Myriam Cocoletzi
530-542-6136
[email protected]
Required to Hold an
Annual Meeting
Time/Place TBA
Voting Board MemberMust be
Elected Councilmember AgmtC68-91
Jinkens
Staff Support:

JR
JPA - Cal Tahoe (California
Tahoe Emergency Services
Operations Authority)
Ryan Wagoner, Executive
Director
[email protected]
Kayla Galvan, Office
Administrator
[email protected]
www.ctesoa.org
Quarterly; Time/Place
TBA
2 Council AppointeesAgmt C18-10 (1/26/10)Vacant
Roberts
Alt:Bass
Staff Support:

JD
Clean Tahoe Program Katie Sheehan Third Thursday of the Two Voting Board Robbins 530 544-4210 Month in the City Members Roberts
[email protected] Council Chambers; City Council or Representative Staff Support:

May be City staff SL
Clean Tahoe Bylaws HR
El Dorado County
Commission on Aging
Yasmin Hichborn
(530) 642-4833
[email protected]
Third Thursday Every
Month; Rotates Location
Within EDC/TBA;
Council Appointee John Messina
Staff Support:JS
and JI
League of CA Cities-Sac
Valley Division
Charles Anderson
(916) 798-2231
[email protected]
Quarterly Division
Meetings; Annual
Meetings Time/PlaceTBA
Council Appointee
(Past Practice =Mayor)
Jinkens
Staff Support:JI
SB
League of CA
Cities-SacValley
Division
409
Revised 10/21/2025
Board Contact/ Phone Mtg. Schedule/ Place Requirement 2025 Assignment
2026
PADMA Lew Feldman Every other Month 2 Council Appointees Jinkens Park Avenue Development
Project Plaza Maintenance
Association
(775) 580-7431
[email protected]
Marriott Grand
Residence
Agmt R-11-00
PADMA Bylaws
Bass
Alt: CM or CAStaff
Support:

JI
HS
South Lake Tahoe
Recreation Facilities
JPA
Bruce Eisner
(530) 545-9905
[email protected]
Shall Hold at Least One
Annual Meeting Each
Year; Time/Place TBA
Board Member Agmt C-17-00 Robbins
Staff Support:JS, JI
Community Play
Consortium JPA
Jeff DeFranco
[email protected]
3 times per year Council Appointee
JPA Agreement
C-94-2015
City Manager Irvin
(530) 541-4660 X 210 Staff Support:

OT, JS
JPA -South Lake Tahoe
Basin Waste Management
AuthorityJeffrey
Warren (530)
621-7628
[email protected]
Shall Hold at Least One
Annual Meeting Each
Year; Time/Place TBA
Voting Board Member-Must
be a Councilmember &
Alternate
Agmt C-25-97
Roberts
Alt: Bass
Staff Support:JI, SL
Tahoe Prosperity Center Heidi Hill Drum,
(775) 298-0265 (office)
[email protected]
January, April, July,
December
TPC Bylaws
Council Liaison
(May be City staff)
Vacant
Staff Support:JI
HR
Lake Tahoe Visitor’s
Authority Board
Visit Lake Tahoe
Carol Chaplin
[email protected](775) 588-
5900 x302
Sue Barton (775) 589-2934
[email protected]
Morgan Kern (775) 589-2052
[email protected]
Second Thursday of each
month, 3 p.m.
75 US-50, Stateline,
NV89449
LTVA Bylaws
Voting Member
No alternate may be staff
Bass
Staff Support:JI
HR
El Dorado Community
Action Council
(CAC)
Rebecca Johnson
(530) 621-
6255
Rebecca.Johnson@edcgo
v.us
4 th Wednesday of each
month at 10:00 a.m.

CAC Bylaws
Council Appointee
Alberto Manfredi
Staff Support
JI
410
Revised 10/21/2025
2026 City Council Assignments
Non-Voting:

Board Contact/ Phone Mtg. Schedule/ Place Requirement 2025 Assignments
2026
Tahoe Chamber of Cristi Creegan, CEO Third Thursday of each Council Liaison – Roberts Commerce 775-588-1728 Month; Non-Voting Staff Support:
tahoechamber.org [email protected] 8 a.m./Place TBA (Past Practice) JI HR
South Lake Tahoe Lodging Rich Bodine Second Thursday of each Council Liaison – Roberts Association (530) 543-6515 Month Time/Place TBA Non-Voting (Past Staff Support:
[email protected] Practice) JI
HR
South Tahoe Chamber of Amanda Adams, President Fourth Tuesday of each Council Liaison – VACANT Commerce (530) 721-0243 month Non-Voting Staff Support:
[email protected] (Past Practice) JI
HR
El Dorado County
Transportation Commission
Woodrow Deloria
(530) 642-5265
[email protected]
[email protected]
First Thursday of most
months 2:00 PM in theEDC
Supervisors’
Council Liaison
Non Voting
Bass
Alt. Robbins
Staff Support:

Chambers 330 Fair Lane, HR and JI
Placerville
2026 City Council Appointments to Subcommittees
Name of Committee City Council Appointees (2) 2026
Finance Subcommittee Vacant
Robbins
Staff Support: OT & JI
411
City of South Lake Tahoe
Notice of Solicitation of Applicants
El Dorado Community Action Council (one seat)
El Dorado County Commission on Aging (one seat)
NOTICE IS HEREBY GIVEN that the City Council of the City of South Lake Tahoe is soliciting for applications for appointment to the following City Commissions/Boards:

El Dorado County Community Action Council:
(City Council Representative, considered annually) The City Council will be appointing one representative to the El Dorado County Community Action Council. Applicants must reside within the City limits. The Council meets the fourth Wednesday of each month at 10 a.m.

For information purposes, the following is an excerpt from the By Laws:
“The purpose of this Advisory Board is to advise the El Dorado County Board of Supervisors, as the designated Community Action Agency, and Board of Directors thereto, for the County, and the Health and Human Services Agency, as the County Department designated by the Board of Supervisors to administer Community Action programs and activities, including the Community Services Block Grant, about the needs of the community on issues relating to human services needs for low-income residents of El Dorado County and to provide an avenue of participation for local government, private organizations, and private citizens of the community in serving the most vulnerable populations. The Council will provide advice and recommendations to the Board of Supervisors, provide assistance in educating the community on human services and available resources in El Dorado County and participate in developing collaborative solutions to meet ongoing community needs, while working together to meet the basic needs and to improve the quality of life for residents of El Dorado County.”
El Dorado County Commission on Aging:
(City Council Representative, considered annually) The City Council will be appointing one representative to the El Dorado County Commission on Aging. Applicants must reside within the City limits. The Commission meets monthly, rotating locations within El Dorado County.

For information purposes, the following is an excerpt from the Commission’s webpage:
“The Commission on Aging is an advisory Committee to the El Dorado County Board of Supervisors.

The Commission works with the Director of the Area Agency on Aging on community interests and issues faced by seniors in El Dorado County. This includes, but is not limited to, developing community centers in strategic areas of the county to make services accessible to all seniors. The group also promotes services that help seniors to remain in their homes and prevent elder abuse.” 412
Applications:

Applications may be obtained at City Hall located at 1901 Lisa Maloff Way, South Lake Tahoe, between 8:00 a.m. and 4:00 p.m., Monday through Friday. Applications can also be downloaded from the City's website at www.cityofslt.us, or emailed to interested parties upon request to the City Clerk's Office. Completed applications must be returned to the City Clerk's Office (email preferred [email protected]) no later than 12:00 p.m., on Monday, December 1, 2025.

The City Council will be making appointments at the regularly scheduled meeting on Tuesday, December 9, 2025 at 5:30 p.m.

For details regarding Duties and Responsibilities of City Boards and Commissions visit the City’s City Boards and Commissions webpage.

For questions, please contact Michelle Davis, Assistant City Clerk at 542-6004 or via email at [email protected]
413
414

WHEN COMPLETED RETURN FORM
TO: Office of the City Clerk
Attn: Michelle Davis - City Clerk 1901
Lisa Maloff Way, Ste 206
South Lake Tahoe, CA 96150
PH: (530) 542-6004
[email protected]

CITY OF SOUTH LAKE TAHOE

VOLUNTEER COMMISSION/BOARD MEMBER APPLICATION
Please Legibly Print or Type
NAME: FIRST MIDDLE INITIAL LAST COMMITTEE AND/OR CATEGORY APPLYING FOR:

RESIDENCE: STREET ADDRESS CITY STATE ZIP CODE
MAILING ADDRESS: P.O. BOX CITY STATE ZIP CODE
RESIDENCY: (Please select one)

CITY RESIDENT EL DORADO COUNTY RESIDENT DOUGLAS COUNTY RESIDENT STATE OF NEVADA RESIDENT PHONE NUMBER(S): RESIDENCE: BUSINESS: EMAIL ADDRESS:

EMPLOYER:

EDUCATION/EXPERIENCE:

PLEASE LIST ANY PAST OR PRESENT COMMUNITY INVOLVEMENT AND/OR GROUP AFFILIATIONS:

WHAT DO YOU SEE AS THE RESPONSIBILITIES OF THIS COMMITTEE AND WHAT DO YOU HOPE TO ACCOMPLISH IF APPOINTED?
DATE:__________________________SIGNATURE:
____________________________________________
Have you taken the opportunity to attend any previous commission meeting prior to the notice of this vacancy? YES NO
Please list any potential conflict of interests that you may foresee if appointed to the Commission that you’ve applied:
__________________________________________________________________________________________________ If appointed to the Airport Land Use Commission, Planning Commission Building Board of Appeals, Parks & Recreation Commission, Arts, Culture and Tourism Commission or Independent Citizens' Oversight Commitee, you will be required by the State of California Fair Political Practices Commission to file a Conflict of Interest Statement with the City Clerk. Will you be willing to comply with this requirement?
CERTIFICATE OF APPLICANT:

I certify that all statements made in this application are true and complete. I understand that any false statement or omission of material facts will subject me to disqualification or dismissal. __
YES NO
415
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:17
Agenda Item: Update to City Council Protocols
Executive Summary: This item was postponed from the December 9, 2025, meeting. City Staff are bringing forward two edits to the City Council Protocols: 1) proposed amendments to the City Council Protocols which reflect the 2026 regular meeting schedule; and (2) in response to the passage of Senate Bill 707, the addition of a provision allowing remote participation as a reasonable accommodation for a disability.

Requested Action / Suggested Motions: Pass a Motion approving amendments to City Council Protocols to: (1) update the regular meeting calendar; and (2) add a provision allowing remote participation as a reasonable accommodation for a disability. City Council may request additional changes to the City Council Protocols be brought forward at a future meeting.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01-Staff Report-Protocols 2026.docx
02-2026 City Council Protocols (redline)
416
Council Agenda Report January 13, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: City Council Protocols Update
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk and Heather Stroud, City Attorney
Background: This item was postponed from the December 9, 2025, meeting.

At the November 18, 2025, City Council meeting, Council passed the 2026 regular meeting schedule (Resolution 2025-095). In 2026 City Council meetings will be held the second and fourth Tuesday in January, February, March, August, and September; the first and third Tuesday in May, June, November, and December; the third Tuesday in April; and the first Tuesday in October.

Regular meetings will be held at City Hall, Council Chambers, located at 1901 Lisa Maloff Way, South Lake Tahoe, California. The first meeting of every month will begin at 9 a.m. The second meeting will begin at 5:30 p.m. If there is only one meeting in a month, it will begin at 5:30 p.m.

The Budget Workshop will begin at 9 a.m. No meetings have been scheduled for the month of July.

On October 3, 2025, SB 707 was signed by Governor Newsom, which will change certain provisions to the Brown Act for all legislative bodies, effective January 1, 2026. Included in this update Protocols is a provision adding remote participation as reasonable accommodation for a disability
Issue and Discussion: City staff identified proposed amendments to the City Council Protocols which reflect the 2026 regular meeting schedule and changes to the Brown Act for reasonable accommodation for a disability.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment).

Financial Implications: There are no costs associated with updating the City Council Protocols.

Policy Implications: The Council’s Protocols are in addition to and in accordance with the Ralph M. Brown Act and Rosenberg's Rules of Order.
417
Updated 12 190 20245 City Council Meeting

PROTOCOLS
for the City of South Lake Tahoe
City Council
South Tahoe Redevelopment Successor Agency (STRSA)
South Tahoe Joint Powers Financing Authority (STJPFA)
South Tahoe Joint Powers Parking Authority (STJPPA)
Parking Authority of the City of South Lake Tahoe (Parking Authority)
I. COUNCIL/STRSA/STJPFA/STJPPA/PA MEETINGS

1. Regular Meetings - Regular meetings of the City Council, South Tahoe Redevelopment Successor Agency, South Tahoe Joint Powers Financing Authority, South Tahoe Joint Powers Parking Authority, and Parking Authority of the City of South Lake Tahoe shall be held, without the necessity for notice on: the second and fourth Tuesday in January, February, March, August, and September; the first and third Tuesday in May, June, November, and December; the third Tuesday in April; and the first Tuesday in October. City Council meetings are held at City Hall, City Council Chambers, 1901 Lisa Maloff Way, South Lake Tahoe. The first meeting of every month will begin at 9 a.m. The second meeting of the month will begin at 5:30 p.m.

If there is only one meeting in a month, it will begin at 5:30 p.m. The Strategic Planning Session and Budget Workshop will begin at 9 a.m. The Joint City Council/Planning Commission Ethics Training will begin at 3 p.m.
a. Posted Agendas: The City Clerk shall post the agenda for every City Council/STRSA/STJPFA/STJPPA meeting in the inside and outside enclosed bulletin boards at the City Hall, located at 1901 Lisa Maloff Way and on the Services Center bulletin board outside kiosk at the Services Center at located at 1052 Tata Lane.

Agendas are available at no charge from the City Clerk’s Office in City Hall and on the City Clerk’s Web Page at www.cityofslt.us.
b. Location During Local Emergency - If, by reason of fire, flood or other emergency, it shall be unsafe to meet in the City Council Chambers, or if the Council Chambers are being used as the Emergency Operations Center, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor or, if the Mayor does not so designate, by the City Manager. The City Clerk will provide public notice of change in meeting location, consistent with the Brown Act.

2. Chair - The Mayor shall preside over all Council meetings. The Mayor shall have authority to preserve order at all Council meetings, to remove any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council.

Absence of Mayor - The Mayor Pro Tem shall act as Mayor in the absence or disability of the Mayor.

3. Washoe Tribe Land Acknowledgement – At the beginning of every City Council meeting, a Washoe Tribe Land Acknowledgement statement will be read into the record as follows:
418
City Council Protocols
2 “The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.”
The full Washoe Tribe Land Acknowledgement will be read during ceremonial events by a member of City Council.

4. Attendance by the Public - All meetings of the Council shall be open and public in accordance with the terms, provisions, and exceptions consistent with the Ralph M.

Brown Act (Government Code sections 54950, et seq.).

5. Action Agenda Items - In accordance with the Ralph M. Brown Act, the Council may not act on any item that did not appear on the posted Council agenda 72 hours prior to the regular Council meeting unless an exception is made as permitted under Government Code section 54954.2.

6. Special Presentations - All special presentation request will be sent to the City Clerk via email and brought forward at the next regularly scheduled meeting under City Manager, City Attorney, City Clerk Reports. Upon support of two Councilmembers, direction shall be given to the City Clerk to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made. Special Presentations will be limited to one per meeting, to be held at the beginning of the meeting and shall not exceed 15 minutes for each Council Meeting.

7. Councilmember Reports - The Council Reports section of the agenda provides Council the opportunity to briefly comment on Council business, city operations, city projects, attendance at meeting(s) attended as a City-appointed Representative and other items of interest to the Council. This is also the opportunity for a Councilmember to request a specific issue come back on a future agenda for consideration and possible action as set forth in paragraph 10 below or to request a majority consensus of the Council to direct staff to research, explore, examine or make inquiry into a specific item of interest.

8. Proclamations and Certificates of Appreciation – Under Councilmember Reports, any Councilmember may request the City Manager place a City Council Proclamation or Certificate of Appreciation on a future agenda in accordance with the procedures in Paragraph I (10) of these Protocols (Placement of Item on Future Agenda). When time is of the essence, the Mayor may sign a proclamation on behalf of the City and it will be placed on the next City Council meeting agenda as an informational item by the City Clerk.

City Council Proclamations and Certificates of Appreciation are signed by the Mayor and may be presented at a City Council meeting or delivered directly to a community member/organization.

All Proclamations and Certificates of Appreciation will be prepared by the City Clerk or designee.
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3 9. “Key to the City”– The “Key to the City” honors distinguished persons, honored guests and outstanding civic contributors to the City of South Lake Tahoe. The Mayor shall administer the “Key to the City”. The Mayor, or their designee, shall present the “Key to the City” to the recipient at an appropriate function and report back to City Council at the next regular meeting under Councilmember Reports.

10.Placement of Item on Future Agenda – Under Agenda Planning Calendar or Councilmember Reports, a Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made.

11.Consent Calendar - Agenda items removed from the consent calendar by Councilmembers will be considered at the conclusion of the vote passing the Consent Agenda. Any discussion on an item will require pulling the item from the consent calendar. A Councilmember may comment or ask clarifying questions prior to taking the vote to pass the Consent Agenda. A Councilmember may vote “No” on any consent item without discussion prior to taking the vote to pass the Consent Agenda.

12.City Manager, City Clerk and City Attorney Reports/Updates on Topics of Interest - Each agenda shall have a section for topics of interest to be listed in order for the City Manager, City Clerk and City Attorney to provide a brief report/update on the listed topics. Council may ask questions or hold brief discussion at this time.

13.Adjournment – The Council will establish the hour of adjournment by a majority vote of the Council. Council meetings will end no later than 10 p.m. unless by majority vote of Council present.

14.Teleconferencing - As provided in the Brown Act, teleconferencing (a meeting connected by electronic means, through either audio or video, or both, when the members are in different locations) may be used for all purposes during any meeting. At least a quorum of the legislative body must participate from locations within the local agency’s jurisdiction (i.e. City of South Lake Tahoe limits). All votes must be by roll call. Except when a councilmember is participating remotely under the just cause, emergency circumstances, or reasonable accommodation for a disability provisions of the Brown Act, the following rules apply. Each teleconference location must be specifically identified in the notice and agenda of the meeting, including a full address and room number, if applicable. Agendas must be posted at each teleconference location, even if a hotel room or a residence. Each teleconference location must be accessible to the public and have technology, such as a speakerphone, to enable the public to participate. The agenda must provide the opportunity for the public to address the legislative body directly at each teleconference location.

15.Electronic Communications & Devices – City Council members will not utilize electronic mail (email or text messages) to send messages during the Council meeting. Due process requires Council’s full deliberation during Council meetings on items before the Council for consideration.

City Councilmembers will not utilize the internet during Council meetings to receive information on items on the agenda that are not disclosed to the entire City Council and public. Outside of City Council meetings, Councilmembers should not communicate via electronic communication (email/text) with more than one other member of the City Council on any issue regarding City business.
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4 II. RULES OF CONDUCT

1. General Procedure - It is the policy of the Council not to become involved in the entanglements over parliamentary procedure. The Council shall conduct their meetings consistent with Rosenberg’s Rules of Order, as modified in these protocols and are subject to the City Attorney’s ruling on the matter.

2. Addressing Members of the Public and Staff - In addressing the public and members of the City’s staff, Councilmembers will generally refer to persons as Mr., Mrs., or Ms. followed by their surname.

3. Authority of the Chair - The Mayor shall have the authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. In so ruling, the Mayor shall be courteous and fair and should presume that the moving party is acting in good faith.

4. Mayor to Facilitate Council Meetings - The Council has delegated the responsibility and expanded the role of the Mayor to include the facilitation of Council meetings. In the role as facilitator, the Mayor will assist the Council to focus on their agenda, discussions and deliberations.

5. Council Deliberation & Order of Speakers - The Mayor has been delegated the responsibility to control the debate and the order of speakers.

6. Limit Deliberations to Item at Hand - Councilmembers will limit their comments to the subject matter, item or motion being currently considered by the Council.

7. Length of Council Comments - Councilmembers will govern themselves as to the length of their comments or presentation. As a courtesy, the Mayor will signal by hand to a Councilmember who has been speaking for over five (5) minutes. The intent of the hand signal is a courtesy to let the Councilmember know they have been speaking for approximately five minutes and may want to consider wrapping up their comments. This procedure is not meant to limit debate or to cut comments short, but rather to assist Councilmembers in their efforts to communicate concisely.

8. Obtaining the Floor - Any member of the Council wishing to speak must first indicate to the Mayor their desire to speak by electronically pressing their “call to speak” button. The Councilmember shall then wait for the Mayor to recognize and call upon the Councilmember to obtain the floor. The Mayor must recognize any Councilmember who seeks the floor when appropriately entitled to do so.

9. Motions - Motions may be made by any member of the Council, including the presiding officer, providing that before the presiding officer offers a motion, the opportunity for making a motion should be offered to other members of the Council. Any member of the Council, other than the person offering the motion, may second a motion.

10.Procedure for Motion The following is the general procedure for making motions:
a. After a motion has been properly made and seconded, the Mayor shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by theMayor.
b. Once the matter has been fully discussed and the Mayor calls for a vote, no further 421
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5 discussion will be allowed, however, Councilmembers may be allowed to explain their vote.

11. Tie Votes - A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action.

If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

12. Abstention – If a Councilmember abstains from voting, except when abstaining due to a conflict of interest, he/she is counted as present for quorum purposes, but, is not deemed to be “voting” for purposes of determining whether there has been a “majority vote of those members present and voting.” If the member abstains due to a conflict of interest, the Councilmember will not be counted toward making a quorum and will not be deemed to be “voting” for purpose of determining whether there has been a “majority vote of those members present and voting.”

13. Motions for Reconsideration
a.Requests for Motions for reconsideration of a matter may be made at the same meeting or by request to the City Manager within 48 hours after the conclusion of the meeting following a Council action and shall be scheduled for the next meeting. b.A proposed motion for reconsideration at the next succeeding meeting must comply with Brown Act noticing requirements.
c.Motions for reconsideration may only be made by a Council member that voted with the majority of the City Council on the action proposed to be reconsidered by the Council.

In the case of a tie vote, the prevailing side or majority of the Council will be deemed to be those Councilmembers who voted in thenegative.
d.Any member of the Council may second a motion for reconsideration.

III. PUBLIC HEARINGS

1. General Procedure - The Council procedure for the conduct of public hearings is generally as follows:
a. The Mayor opens the public hearing.
b. Staff presents its report.
c. Councilmembers may ask questions of staff if they so desire. d. The applicant then has the opportunity to present comments, testimony or arguments. e. Members of the public are provided with the opportunity to present their comments, testimony or argument.
f. The applicant and staff may be given an opportunity for rebuttal or concluding comments g. The public hearing is closed. No further public comment is allowed. h. The Council deliberates on the issue and takes action. i. If the Council raises new issues through deliberation and seeks to take additional public testimony (questions of the public, applicant or appellant), the Public Hearing must be reopened. At the conclusion of the public testimony, the Public Hearing is again closed. j. The Council deliberates and takes action.
k. The City Clerk announces the final decision of the Council. 422
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6 2. Time for Consideration - Matters noticed to be heard by the Council will commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and will continue until the matter has been completed or until other disposition of the matter has been made.

3. Public Discussion at Hearings - When a matter for public hearing comes before the Council, the Mayor will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter.
a. Public Member Request to Speak - Any person desiring to speak, or present evidence shall make his/her presence known to the Mayor and upon being recognized by the Mayor, the person may speak or present evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor.
b. Council Questions of Speakers - Members of the Council who wish to ask questions of the speakers or each other during the public hearing portion may do so but only after first being recognized by the Mayor. Interaction with the speaker shall be limited to a question or questions, rather than an ongoing dialogue. Councilmembers should avoid raising questions as a method to extend the allocated time for a speaker. c. Public Oral Presentation- All Council rules pertaining to oral presentation by members of the public apply during public hearings.
d. Materials for Public Record - All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence. The City Clerk as part of the Clerk's record of the hearing will retain all such evidence presented, unless otherwise directed.
e. Germane Comments - No person will be permitted during the hearing to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance shall be made by the Mayor.

4. Communications and Petitions - Written communications and petitions concerning the subject matter of the hearing will be noted at the meeting by the City Clerk as part of the permanent public record. A reading in full shall take place if requested by any member of the Council.

IV. ADDRESSING THE CITY COUNCIL

1. Staff Reports and/or Applicant Presentations - Staff is requested to provide an executive summary of their written staff report. Applicant presentations shall be limited to no more than fifteen (15) minutes. Longer presentations must be approved by the City Manager prior to the Council meeting.

2. Oral Comments by Members of the Public - Oral comments by members of the public at City Council meetings on an item listed on the agenda are as follows:
a. Oral comments may not exceed three (3) minutes, unless otherwise provided. b. When called upon, the person may state their name for the record, and, if speaking for an organization or other group, identify the organization or group represented. c. All remarks should be addressed to the Council as a whole, not to individual members. d. Oral comments on the Consent Agenda may not exceed three (3) minutes for the Consent Agenda as a whole.
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7 3. Use of Remote Public Participation for Oral Comments Beginning with remote meetings held during the COVID-19 pandemic, the City has provided the opportunity for remote public comment via the Zoom platform. Since returning to in-person meetings, the City maintained the ability to provide remote public comment via Zoom for the convenience of members of the public, although it is not legally required except for noticed teleconference meetings or at a meeting in which a council member is participating under the “just cause” or “emergency circumstances” provisions in Government Code section 54953.8.3.

Except under these circumstances where remote public participation is legally required, the Mayor reserves the right to conduct the meeting with in-person public participation only if there is a technology malfunction that precludes the use of remote public participation.

4. Public Communications - This is the public’s chance to speak on any topic not listed on this agenda. In compliance with Government Code Section 54954.3 (Chapter known as the “Brown Act”), Public Communications is that portion of City Council meeting set aside for members of the public to address the City Council on items of any City business other than scheduled agenda items. This portion of the meeting is recorded, televised on Channel 21 and web streamed live and on demand.
a. Timing - Public Communications will be held at the beginning each regular Council meeting, as specified on the City Council agenda as set forth above, in accordance with the Brown Act. The Mayor shall request that comments should be held to four (4) minutes, or less. If the Mayor has knowledge at the beginning of the public comment period that several members of the public are present to comment on a particular issue, he/she may ask for a show of hands of those individuals requesting to comment on the issue. If ten (10) or more individuals are present to speak on the issue, the Mayor may limit their comment time to two (2) minutes, or he/she may ask that a spokesperson be appointed to represent and speak on behalf of those individuals collectively. b. Council Deliberations Prohibited – In compliance with the Brown Act, the Council may not deliberate or vote on any matter raised in Public Comments. The Mayor, however, may request the City Manager to provide additional information on a matter of general interest to the full Council or the public at large. To ensure compliance with the Brown Act, items requiring discussion or action by the Council should be scheduled for a future agenda.

5. Agenda Item Oral Presentations - Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Council or its presiding officer. a. Time Limit - Oral presentations may not exceed three (3) minutes unless otherwise provided. The Mayor, with the concurrence of the City Council, may alter any of the numerated time allocations based on the complexity of the item and the number of persons wishing to speak on the item.
b. Presentations Submitted in Writing - Persons who anticipate oral presentations exceeding three (3) minutes are encouraged to submit comments in writing at the earliest possible time, for distribution to the Council and other interested parties. Comments should be submitted sufficiently in advance of the scheduled meeting date to insure distribution to the Council prior to themeeting.

6. Power Point Presentations – Members of the public may present a Power Point software presentation to the Council utilizing the City’s audio/visual equipment, provided that the public make their request to the City Clerk 72 hours in advance of the meeting in order to coordinate with the Information Systems Division for the use of the equipment. 424
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8 a. All Power Point presentations must comply with applicable time limits for oral presentations and cumulative time limits. Presentations should be planned with flexibility to adjust to any changes in these time limits.
b. A printed hard copy of the Power Point presentation must be provided to the City Clerk for the public record.

7. Comments in Writing Encouraged - Members of the public may submit, and are encouraged to submit, comments in writing to the City Council in care of the City Clerk at [email protected] relating to any items of City business, whether on the City Council agenda or otherwise. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)] All written communications received prior to or at the meeting will be recorded in the meeting Minutes prepared by the City Clerk and will be retained as part of the permanent administrative record in the City Clerk’s repository available to the public on the City’s website.

8. Repetitious or Dilatory Comments Prohibited
a. A speaker shall not present the same or substantially same items or arguments to the Council repeatedly or be repetitious or dilatory in presenting their oral comments. If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially same matter may not be presented orally by the same person any further.

Nothing in the foregoing precludes submission of comments to the City Council in writing for such action or non-action as the Council, in its discretion, may deem appropriate. b. In order to expedite matters and to avoid repetitious presentations, the designation of a spokesperson is encouraged.

Whenever any group of persons wishes to address the Council on the same subject matter, those persons are encouraged to designate a spokesperson to address the City Council.

With the consent of the City Council, the Mayor may extend the time allocation for a designated spokesperson.

9. Suspending of the Rules - Any of the foregoing rules may be waived by two-thirds (2/3) vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstancesinvolved.

10.Non Exclusive Rules - The rules set forth are not exclusive and do not limit the inherent power and general legal authority of the Council, or of its presiding officer, to govern the conduct of City Council meetings as may be considered appropriate from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City.

V. APPEALS

1. General Procedure - The Council procedure for the conduct of appeals is generally as follows:
a.The Mayor explains the Council is considering the appeal of ___regarding___, and confirms that notice of the appeal hearing has been given to the appellant. b.Council hears evidence and testimony in the following order:
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9 i. Any opening statement or remarks by the appellant and/or appellant's attorney and evidence or testimony from the appellant (requested time limit - 10 minutes) followed by any questions by Councilmembers or others (including staff) who wish to ask questions (suggested time - 3 minutes per Councilmember). ii. Any evidence or testimony from staff members concerning any issues raised surrounding this matter (time scheduled - 10 minutes), followed by comments by the applicant, if the applicant and appellant are different parties. (requested time limit – 10 minutes), followed by any questions by the appellant and Councilmembers (suggested time - 3 minutes per speaker). iii. Any evidence or testimony from the appellant and/or appellants attorney in rebuttal to or in clarification of any other evidence or testimony presented, and any closing statement or remarks that the appellant wishes to make (requested time limit - 5 minutes).
iv. Public Comment (time limit – 3 minutes per speaker) c. The Mayor shall conduct the appeal in such a manner as to afford due process to the appellant.
d. Following the presentation of testimony, the Council deliberates on the evidence and testimony presented, and votes on whether to grant the appeal, provided they have all the necessary information. If issues are raised during the appeal hearing that cannot be immediately responded to by Staff, the Hearing should be continued to have such information available for the appealprocess.
e. The City Clerk announces the final decision of the Council.

VI. CLOSED SESSION

1. Announcement prior to closed sessions
a. Prior to holding any closed session, the legislative body of the local agency shall disclose, in an open meeting, the item or items to be discussed in the closed session. The disclosure may take the form of a reference to the item or items as they are listed by number or letter on the agenda. In the closed session, the legislative body may consider only those matters covered in its statement. Nothing in this section shall require or authorize a disclosure of information prohibited by state or federal law.
b. After any closed session, the legislative body shall reconvene into open session and shall make any disclosures required by Gov Code section 54957.1 of action taken in the closed session.
c. The announcements required to be made in open session pursuant to this section may be made at the location announced in the agenda for the closed session, as long as the public is allowed to be present at that location for the purpose of hearing the announcements.

2. Statement of Reasons for Closed Sessions
a. Prior to adjourning to any closed session, the City Council shall announce in open session the general reason or reasons for the closed session, and must cite and explain the statutory or case authority under which the session is being closed. b. In the case of a closed session item added to the agenda pursuant to Government Code Section 54954.2(b) herein, the statement shall be made in open session concurrent with the findings required pursuant to that section.
c. If a closed session item or session has been adjourned or continued from a prior meeting, the body shall re-state the reasons for closed session before reconvening the closed session.
d. Nothing in this section shall require or authorize a disclosure of information that is confidential under law.
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10 3. Conduct of closed session.

The Council shall consider in closed session only those matters authorized by the Ralph M. Brown Act.

4. Disclosure of closed session discussions and actions. a. In accordance with Government Code Section 54963 and as provided below, a person present at a closed session may not disclose confidential information received. b. In addition to the required disclosures pursuant to Government Code Section 54957.1 and subsection C below, the Council may, by motion and vote in open session, elect to disclose any other information obtained in closed session which a majority of the members of the body deems to be in the public interest. Any disclosure pursuant to this section shall be made through the Mayor or such other person present in the closed session, designated to convey theinformation.
c. Immediately following the closed session, the Council or City Attorney shall publicly report any action taken in closed session and the vote or abstention of every member present thereon, as follows:
i. Real Property Negotiations: Approval of an agreement concerning real estate negotiations pursuant to Government Code section 54956.8 shall be reported as soon as the agreement is final in accordance with Government Code section 54957.1(a)(1). If notwithstanding the final approval there are conditions precedent to the final consummation of the transaction, or if there are multiple contiguous or closely located properties that are being considered for transfer, the report specified in this section need not be made until the conditions have been satisfied or an agreement has been reached with respect to all the properties, or both. ii. Litigation: Direction or approval given to the Council's legal counsel to prosecute, defend, seek or refrain from seeking appellate review or relief, or to otherwise enter as a party, intervenor or amicus curiae in any form of litigation as the result of a consultation under Government Code section 54956.9 shall be reported in open session in accordance with Government Code section 54957.1(a)(2). iii. Settlement: Council approval given to its legal counsel of a settlement of pending litigation, as defined in Government Code section 54956.9, shall be reported in open session after the settlement is final in accordance with Government Code section 54957.1(a)(3).
iv. Personnel Actions: Council action taken to appoint, employ, dismiss, accept the resignation of, or otherwise affect the employment status of a public employee shall be reported in open session in accordance with Government Code section 54957.1(a)(5).
v. Labor Negotiations: Council action taken to approve an agreement concluding labor negotiations with represented employees shall be reported in open session in accordance with Government Code section 54957.1(a)(6). d. Reports required to be made pursuant to this section may be made orally or in writing.

Copies of any contracts, settlement agreements, or other documents related to the items or transactions that were finally approved or adopted in closed session and which contain the information required to be disclosed under this section shall be made available for inspection and copying, upon request, at the time the report is made or after any substantive amendments have been retyped into the document. e. A written summary of the information required to be reported immediately pursuant to this section, or documents containing that information, shall be made available for inspection and copying by the close of business on the next business day following the meeting. f. Action taken in closed session which is not immediately disclosable under this section shall be disclosed and noticed under the procedures set forth in (C) above at such time as 427
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11 disclosure is required.

5. Violations of Disclosure of Confidential Information a. A person may not disclose confidential information that has been acquired by being present in a closed session authorized by Government Code Sections 54956.7, 54956.8, 54956.86, 54956.87, 54956.9, 54957,54957.6,54957.8, or 54957.10 to a person not entitled to receive it, unless the Council authorizes disclosure of that confidential information as set forth above.
b. "Confidential Information" means a communication made in a closed session that is specifically related to the basis for the Council to meet lawfully in closed session under the Ralph M. Brown Act.
c. Disclosure of confidential information in violation of the Brown Act may be addressed by the use of such remedies as are currently available by law, including, but not limited to:
i. City Council may by three affirmative votes censure a member of the Council who is disclosing confidential information. Censure may include other penalties, including but not limited to, the removal of the member of the legislative from committees, prohibiting travel of Council Member on official City business, removal of Council Member picture from any public displays, the prohibition of Council Member speaking at any function on the behalf of the Council. The City Council shall review any censure of a Council Member at the first regular Council Meeting after 30 days from the censure.
ii. Direction to City Attorney to refer a member of the Council who has willfully disclosed confidential information in violation of this section to the District Attorney and/or grand jury.
iii. Direction to City Attorney to file for Injunctive relief against a member of the City Council allegedly disclosing confidential information to prevent further disclosure of confidential information prohibited by this section.
iv. Disciplinary action against the City Manager or City Attorney who has willfully disclosed confidential information in violation of this section. d. Disciplinary action pursuant to section (c) of subdivision (ii) shall require that the employee in question has either received training as to the requirements of this section or otherwise has been given notice of the requirements of this section. e. The Council may not take any action authorized by subdivision (c) against a person, nor shall it be deemed a violation of this section, for doing any of the following:
i. Making a confidential inquiry or complaint to a district attorney or grand jury concerning a perceived violation of law, including disclosing facts to a district attorney or grand jury that are necessary to establish the illegality of an action taken by the Council or the potential illegality of an action that has been the subject of deliberation at a closed session if that action were to be taken by the Council. ii. Expressing an opinion concerning the propriety or legality of actions taken by the Council in closed session, including disclosure of the nature and extent of the illegal or potentially illegal action.
iii. Disclosing information acquired by being present in a closed session under this chapter that is not confidential information.
f. Nothing herein shall be construed to prohibit disclosures under the whistleblower statutes contained in Section 1102.5 of the Labor Code or Article 4.5 (commencing with Section 53296) of Chapter 2 of the Government Code.
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12 6. Procedures for Censure of a Council Member
Any member of the City Council may request to place on a future agenda, a censure hearing of a Council Member. The request must include specific allegations of conduct in violation of federal, state or City ordinances or policies upon which the proposed censure is based. If at least one (1) additional Council Member supports the request, direction shall be given to City Manager to calendar the item for a future agenda or Council shall appoint an ad hoc committee to investigate the charges.

If a majority of the Council determines an investigation is warranted, Council shall designate an ad hoc committee consisting of two of its members, including the Mayor (unless the Mayor is the subject of the charges in which case the Mayor Pro Tem shall be appointed), to conduct the investigation. The Council may select an independent investigator to assist in conducting the investigation. The independent investigator would be managed by the ad hoc committee to conduct the investigation.

In the course of the investigation, the committee must determine the process by which statements are taken. A witness may choose to provide a signed declaration under penalty of perjury attesting to his or her knowledge of the facts surrounding the allegations. If a witness is unwilling to submit such a declaration, the Council may issue a subpoena to compel the witness' testimony, consistent with its subpoena power granted under the Government Code.

At the conclusion of the investigation, the results shall be presented in writing to the full Council.

Based on the results, any two individual Council members may file a request for censure hearing in accordance with the provisions of this policy.
a. The following guidelines apply to ad hoc committee investigations:
i. The committee may be staffed by administrative and legal staff. ii. If authorized by City Council, the committee may subpoena witnesses and documents.
iii. In making a determination, the committee should determine if taking all the facts and evidence into consideration, there are reasonable grounds to believe or not believe that the conduct, violation, or offense occurred. iv. The committee shall issue a final report and recommendations to the City Council.

The final report shall be made available to the public. b. If a censure hearing is set, it must be set far enough in advance to give the member of Council subject to the charges adequate time to prepare a defense, and that member shall be given the opportunity to make an opening and closing statement and to question his or her accusers. The member subject to the charges may be represented and may have the representative speak or question on his or her behalf.

The Mayor, or Mayor Pro Tem if the Mayor is the subject of the charges, shall preside at the hearing. The rules of evidence shall not apply to the hearing, which is not a formal adversarial proceeding. The City Attorney or designee shall provide legal advice to the City Council during the hearing.

A decision to censure requires the adoption of a Resolution making findings with regard to the specific charges, based on substantial evidence, and approved by the affirmative vote of at least three (3) Council Members
In accordance with Government Code section 995, upon request of a Council Member, the City shall reimburse the Council Member’s reasonable attorney fees and costs in defending himself/herself.
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13 VII. POLICY DECISION MAKING PROCESSES

1. Mayor and Mayor Pro Tem Term of Office - The Mayor and Mayor Pro-Tem shall serve a (1) one-year term of office. Pursuant to City Code section 2.05.050(A) The city council shall, at its first meeting, select a mayor and mayor pro tempore.

2. Subcommittees - City Council subcommittees are formed on an as needed basis with a clearly defined purpose and term. Subcommittees will consist of two Councilmembers agreed upon by a consensus of the Council. Meetings of the Council subcommittees are not open to the public, unless specified by the Council.

3. Councilmember Appointments & Assignments - The City Council at their December meeting of each year shall discuss and make appointments and assignments to various boards and commissions and then will vote and approve the final list. A copy of the list is made a part of the public record and kept on file in the City Clerk’s Office.

3. Mayor to Act as Council Ceremonial Representative - The Mayor has been delegated the responsibility to act as the City Council’s ceremonial representative at public events and functions.

In the Mayor’s absence, the Mayor Pro Tem assumes this responsibility. In both the Mayor and Mayor Pro Tem's absence, the Mayor will appoint another Councilmember to assume this responsibility. The Mayor may use the Council’s Meetings and Travel Budget to pay for such functions.

4. Councilmember Participation in Community Activities - From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. This is allowable under the Brown Act. The Brown Act permits a majority of a legislative body to attend and speak at an open and publicized meeting conducted by another organization. The Brown Act may nevertheless be violated if the majority engages in a collective deliberation process outside a scheduled meeting of the body. The term meeting is not limited to gatherings at which action is taken but also includes deliberative gatherings.

5. Workshops – A workshop is a time to study or examine a particular issue in greater depth and to allow additional time for questions. A workshop may be held during a regular or special meeting and generally no formal action will be taken on workshop items or during a workshop. Questions raised during workshops by Councilmembers and/or members of the public will be directed to staff.

Staff may request a brief recess in order to provide verbal answers not readily available, or, the information may be provided to the Council at the time the item is placed back on the agenda for further discussion and action.

6. City Attorney as Protocol Advisor – The City Attorney assists the Mayor as a resource to confer with and an advisor for interpreting the City Council’s adopted protocols.

7. Applicability of Protocols - The City of South Lake Tahoe City Council Protocols shall also apply to the City Council when sitting as other entities or agencies.

8. Conflicts of Interest – No Councilmember shall make, participate in making, or in any way attempt to use his or her official position to influence a decision on any issue when prohibited from so doing by law. A Councilmember disqualified from participation due to a conflict of interest shall not be considered present at the meeting for the item(s) of business on which such member isdisqualified.

9. Levine Act Disclosures and Recusals – California Government Code section 84308, commonly referred to as the “Levine Act,” prohibits any Councilmember from participating in any action related 430
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14 to a proceeding concerning a license, permit, entitlement, franchise, or certain types of contracts if they have received any political contribution totaling more than $250 (increased to $500 as of Jan. 1, 2025) within the previous twelve months from the person or company that is the subject of the proceeding. The Levine Act also requires the Councilmember who has received such a contribution to disclose the contribution on the record of the proceeding when recusing from the item. A Councilmember disqualified from participation due to a political contribution under the Levine Act shall not be considered present at the meeting for the item(s) of business on which such member is disqualified.

References: Ralph M. Brown Act
Rosenberg’s Rules of Order
Levine Act
VIII. CITY COUNCIL TRAVEL
The City’s adopted Financial Travel Policies, provide policies for travel and reimbursements for City employees and Elected City Officials. Elected City Officials attending “off-site” business meetings or events at the expense of the City are subject to the requirements in California Government Code Article 2.3 section 53232.2 and section 53232.3, including”

1. If a local agency reimburses members of a legislative body for actual and necessary expenses incurred in the performance of official duties, then the governing body shall adopt a written policy, in a public meeting, specifying the types of occurrences that qualify a member of the legislative body to receive reimbursement of expenses relating to travel, meals, lodging, and other actual and necessary expenses.

2. If a local agency reimburses members of a legislative body for actual and necessary expenses incurred in the performance of official duties, then a local agency shall provide expense report forms to be filed by the members of the legislative body for reimbursement for actual and necessary expenses incurred on behalf of the local agency in the performance of official duties. Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel.

3. Expense reports shall document that expenses meet the existing policy, adopted pursuant to Section 53232.2, for expenditure of public resources.

4. Members of a legislative body shall submit expense reports within a reasonable time after incurring the expense, as determined by the legislative body, and the reports shall be accompanied by the receipts documenting each expense.

5. Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

The following additional guidelines are recommended for City Council considerations and/or included in the City’s Travel Policies:
a. Approving Official: The Mayor shall be the City Manager’s Approving Official for Travel. Finance Director is the authorized signor for the City Manager’s Reimbursement Requests. The City Manager shall be the Approving Official for City Councilmember Travel and Reimbursement Requests.
b. General Travel on Behalf of the City: Councilmembers traveling on behalf of the City expecting reimbursement of expenses must first obtain approval verification of the travel by the City Manager and coordinate their travel through the City Clerk’s Office who will generally charge all expenses to 431
City Council Protocols
15 the City (rather than reimburse Councilmembers). As noted in the policy any unused reservation will be paid for by the Councilmember.
c. Councilmembers appointed by the City Council to serve on a committee or board on behalf of the City or as a representative of the City: Councilmembers shall be entitled to reimbursement for mileage and meals for meetings outside of Lake Tahoe Basin in accordance with the adopted Travel Policy. Councilmembers may request reimbursement for one overnight stay for a meeting requiring an overnight stay.
d. Councilmembers serving on a committee or board of their own choosing: Councilmembers may request reimbursement for travel expenses from the City Council. e. Conferences/Professional Events: Councilmembers who wish to attend a conference or professional event related to their work as a public official shall request approval verification of their travel in advance by the City Manager. The City Clerk shall process and submit for approval to the City Manager all travel advance or travel reimbursement requests forms. f. Miscellaneous expenses: Councilmembers may request reimbursement from the City Council for miscellaneous expenses related to their work as a City Councilmember that could include, but are not limited to, representing the City’s interests at organized activities, events, meetings and formal and informal gatherings.
g. Travel Budget: The City Council total travel and training budget will be conditionally equally divided between five council members. Councilmembers wishing to use additional budget must first obtain approval by the City Council.
h. Standard of Prudence: City Officials are responsible for exercising good judgment in requesting, arranging, and reimbursing a business trip. Accordingly, the basic standard that should prevail is to provide prudent stewardship of public funds and the City’s resources. 432
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:18
Agenda Item: Roles and Expectations of City Commissions, Boards, and Committees Executive Summary: At the 2025 Strategic Planning session, City Council identified clarifying roles and expectations of commissions, boards, and committees as a priority. Resolution 2025-016 provides the City Council, City staff and the public information regarding the structure, duties, qualifications and responsibilities of City Commissions, Boards, and Committees. This resolution also provides the process for the appointment and removal of commissioners and board members and the general policies and procedures of City Commissions, Boards, and Committees. This resolution may be amended as needed.

Requested Action / Suggested Motions: City Council is asked to either: 1) Pass a Motion providing direction to the City Clerk on potential changes to the existing resolution regarding City Commissions, Boards & Committees, for adoption at a future meeting; or, 2) take no action.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01-Staff Report - City Commissions, Boards, and Committee Roles Strategic Priority Discussion.docx
02-Resolution 2024-016 City Commissions and Boards Structure.pdf 433
Council Agenda Report January 13, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: City Commission Roles Strategic Priority Discussion Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: Resolution 2024-016 City Commissions, Boards, and Committees, provides the City Council, City staff and the public information regarding the structure, duties, qualifications and responsibilities of City Commissions, Boards, and Committees. This resolution also provides the process for the appointment and removal of commissioners and board members and the general policies and procedures of City Commissions, Boards, and Committees. This resolution may be amended as needed.

At the March 18, 2025, Strategic Plan meeting, Council identified clarifying roles and expectations of commissions as a priority.

On May 5, 2025, City Council adopted 2025-2030 Strategic Plan, Priority 2.1 Clarify roles/expectations of commissions.

Issue and Discussion: City Council are asked to provide directions to the City Clerk on potential changes to the existing resolution for adoption at a future meeting.

Financial Implications: Costs associated with City Clerk and staff support of the individual commissions/boards have been budgeted for within the department who oversees the commission.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: Modifications if any to the resolution will support Strategic Priority 2, Efficient Government, Goal 2.1 Clarify roles/expectations of commissions. 434
Resolution 2024-016 January 23, 2024 Page 1 of 6
Resolution 2024- 016
Adopted by the City of South Lake Tahoe
City Council
January 23, 2024
City Commissions, Boards, and Committees
Replacing Resolution 2023- 013)

BACKGROUND
A. The City of South Lake Tahoe Commissions, Boards, and Committees consist of 1) Airport Land Use Commission; 2) Building and Housing Board of Appeals; 3) Parks and Recreation Commission; 4) Planning Commission; 5) Police Advisory Commission; 6) Arts, Culture and Tourism Commission; and 7) Independent Citizens’ Oversight Committee ( Measure P).

B. This resolution provides the City Council, City staff and the public information regarding the structure, duties, qualifications and responsibilities of City Commissions, Boards and Committees.

C. This resolution provides the process for the appointment and removal of commissioners and board members and the general policies and procedures of City Commissions, Boards, and Committees.

D. This resolution assists in facilitating the City Commission, Board, and Committee operations and in maximizing public participation.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

Section 1. Application Process/ Appointment Process/ Removal:

Application Process: Applications to serve on City Commissions, Boards, and Committees shall be received by the City Clerk on an ongoing basis and a solicitation/ recruitment shall be held commencing annually for any open seats on October 1 (or as soon thereafter). Appointments to Boards and Commissions shall be made only from persons who have applied.

Persons interested in serving may pick up an application from the Office of the City Clerk located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, California or downloaded from the City of South Lake Tahoe, City Commissions, Boards, and Committees webpage. Applications will also be mailed, faxed or emailed upon request to the Office of the City Clerk.

During the solicitation/ recruitment period, completed applications must be returned to the City Clerk by the deadline set forth in the Notice for the Solicitation period. 435
Resolution 2024-016 January 23, 2024 Page 2 of 6
The City Clerk shall notify all current commissioners and applicants remaining on the Applicant List.

Appointment Process: The City Clerk will provide the City Councilmembers with copies of all applications received by the prescribed deadline.

The City Clerk will notify all applicants of the date and time of the City Council meeting when appointments will be made. Applicants are encouraged to attend the meeting and be available if they wish to address the City Council or if the City Council wishes to interview the applicant.

The City Council will vote for their appointments following City Council Protocols, ll. Rules of Conduct, 10. Procedure for Motion.

After the appointments have been made, the City Clerk will administer an oath of office to each newly appointed commissioner at their first commission meeting and will provide each commissioner with a copy of the City Commission Handbook which will include this resolution, the City's Code of Ethics and FPPC Financial Disclosure Statements ( see Section 4). Those selected, but not present at the Council meeting, will be notified by the City Clerk' s Office of their appointment.

In accordance with Government Code Section 54972, the City Clerk will prepare and maintain an Appointment List of the names and terms of those voted upon to serve on each City Commission.

Those applicants not appointed will be placed on an Applicant List prepared by the City Clerk' s Office. The Applicant List will be maintained until the commencement of the next solicitation period. In the event of a vacancy on any Commission or Board, the City Council may appoint from the names remaining on the "Applicant List," and the Appointee selected would serve the remainder of the unexpired term.

Removal: Any Commission, Board, or Committee member may be removed at any time during his or her term, with or without cause, by a majority vote of the City Council.

Section 2. Residency Requirements
The following residency requirements shall apply to members of City Commissions, Boards, and Committees.

A. Members of the Airport Land Use Commission, Arts, Culture and Tourism Commission, Building and Housing Board of Appeals, Independent Citizen’ s Oversight Committee, Parks and Recreation Commission, and Police Advisory Commission, shall reside within the Tahoe Basin portion of El Dorado County.

B. Members of the Planning Commission shall reside within the City limits. 436
Resolution 2024-016 January 23, 2024 Page 3 of 6
Section 3. Structure Terms of Office and Qualifications The Airport Land Use Commission shall consist of two (2) members and shall serve two-year terms, commencing in February of odd numbered years.

The Arts, Culture, and Tourism Commission shall consist of five (5) voting members and one 1) non-voting representative, serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members and one 1) non-voting representative shall have terms commencing in February of even numbered years. The non-voting representative will be selected from the South Lake Tahoe Tourism Improvement District or Lake Tahoe Lodging Association. The commission will seek to include members that have a background in tourism and public arts or a multi-cultural perspective. At least one member shall be a youth member and at least one member shall be from the South Lake Tahoe Boys and Girls Club Organization with the qualifications listed above. In the event that a youth member or Boys and Girls Club member do not apply, or are not selected by City Council, then the positions will be available to the general public.

The Building and Housing Board of Appeals shall consist of at least three ( 3) members, but no more than five (5) members and shall serve two-year terms, commencing in February of odd or even numbered years.

The Independent Citizens’ Oversight Committee shall consist of at least five (5) members serving four (4) year terms commencing in February. The Committee shall end upon the completion of the construction of the new recreation complex.

The Parks and Recreation Commission shall consist of seven (7) members serving two-year staggered terms. Four (4) members shall have terms commencing in February of odd numbered years and Three ( 3) members shall have terms commencing in February of even numbered years.

The Planning Commission shall consist of five (5) members serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members shall have terms commencing in February of even numbered years.

The Police Advisory Commission shall consist of five (5) members serving two-year staggered terms. Three ( 3) members shall have terms commencing in February of odd numbered years and two (2) members shall have terms commencing in February of even numbered years. Two members will be reserved for members of the multicultural alliance.

In the event two members from the multicultural alliance do not apply, or are not selected by City Council, then the 2 positions will be available to the general public.

Section 4. Adoption of Rules and Procedures
Each Commission, Board, or Committee may adopt its own rules of procedure, provide for the selection of officers, and take such other steps as reasonably required for the conduct of business in conformity with the laws of the State of California. 437
Resolution 2024-016 January 23, 2024 Page 4 of 6
The Arts, Culture, and Tourism Commission; Parks and Recreation Commission; and Police Advisory Commission, shall meet at least quarterly; the Planning Commission shall meet monthly assuming there is business to conduct; the Airport Land Use Commission, Building and Housing Board of Appeals, and Independent Citizens’ Oversight Committee shall meet on an as needed basis. There may be the need or occasion( s) for a Commission, Board, or Committee to hold a special meeting.

In the event any Commissioner, Board, or Committee member has three (3) absences in one calendar year ( assuming there have been scheduled meetings to attend), their seat will be deemed to have been vacated and a new appointment will be made in a manner consistent with this resolution.

The Airport Land Use Commission, Arts, Culture, and Tourism Commission, Building and Housing Board of Appeals, Independent Citizens’ Oversight Committee, Parks and Recreation Commission, and Planning Commission members are required to comply with the State of California Political Reform Act, regulated by the Fair Political Practices Commission, by filing a Statement of Economic Interests Form 700 with the City Clerk. If any member fails to file the required disclosure statement after written notice from the City Clerk, their seat shall be deemed vacated, and a new appointment will be made in a manner consistent with this resolution.

Section 5. Duties and Responsibilities
Members of Boards and City Commissions shall have the following duties and qualifications:

A. Airport Land Use Commission: The City's Planning Commission, when augmented with the Airport Land Use Commission, shall exercise the following responsibilities set forth in the Airport Comprehensive Land Use Plan (CLUP) under the authority of the California. Public Utilities Code, Chapter 4, Article 3.5, as follows:

1. The adoption of a basic Airport Land Use Commission Policy Plan, as adopted by the ALUC.

2. The adoption of land use plans for individual airports, as adopted by the South Lake Tahoe ALUC for Lake Tahoe Airport.

3. The incorporation of the land use compatibility guidelines contained in the CLUP into the general plan and land use regulations by cities and counties with jurisdiction over any geographic area subject to the CLUP.

4. ALUC review and determination of compatibility of individual development proposals, general plan amendments, and other land use plans and regulations around airports.

B. Building and Housing Board of Appeals: 1) Hear and decide appeals of orders, decisions or determinations made by the Building Official in the application and interpretation of the Building and Housing related codes adopted by the City Council. 2) Hear and decide appeals regarding requirements of the City relating to the use, maintenance and change of occupancy of buildings and structures, including requirements governing alteration, additions, repair, demolition and moving. 3) Hear and decide appeals relating to new building construction and appeals relating to existing buildings.
438
Resolution 2024-016 January 23, 2024 Page 5 of 6
The Board shall have no administrative authority, nor shall it be entitled to waive provisions of the Code in deciding on appeal.

C. Arts, Culture and Tourism Commission: 1) Act in advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. 2) Review proposed policies on Arts, Culture and Tourism programs and report findings. 3) Review proposed public arts projects and make recommendations for appropriation of funds for specific projects.

D. Independent Citizens’ Oversight Committee: 1) Act in advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. 2) The Committee shall receive and review the independent financial audit of the City Measure P transactions and other City financial reports necessary to review and report on the use of revenue from Measure P and advise the City Council of its findings and make recommendations for the use of funding during the design and construction of the new recreational complex.

E. Parks and Recreation Commission: 1) Advise the City Council concerning proposed policies relating to parks and recreation department operations within the City. 2) Review and recommend capital improvement projects in parks and recreation facilities within the City.

F. Planning Commission: 1) Assist in the preparation, update of and recommendations to the City Council concerning the general plan for the physical development of the City. 2) Perform those duties set forth in Article 7 of the California Government Code under such conditions as the City Council may from time to time establish. 3) Serve as the Delinquent Refuse Hearing Board.

G. Police Advisory Commission: 1) Review and discuss Police Department policy. 2) Receive, review, and discuss annual police employee personnel complaint statistics including number, nature, and outcomes of complaints. 3) Receive, review, and discuss various transparency related reports on RIPA data, use of force, and other information as directed by the commission and allowable by law. 4) Advise and assist the Police Department on recruitment strategies focusing on local and underrepresented populations. 5) Collaborate on community outreach strategies and local cultural competency training for police employees. 6) Open forum to discuss any other police/ community issues.

Any decision of any board or commission may be appealed to the City Council in accordance with the procedures established for that purpose.

In order to keep the City Council better informed, all City Commissions, Boards, and Committees via their Commission/ Board Clerk, shall provide the City Council with copies of all City Commission/ Board agendas and minutes. Each City Commission and Board shall have the opportunity at each City Council meeting, under agenda item City Commission Reports, to provide a brief report on their commission' s activities. All City Commissions, Boards, and Committees shall make a formal written report to the City Council annually at the Council' s November meeting.
439
Resolution 2024-016 January 23, 2024 Page 6 of 6
Section 6. Miscellaneous Matters
All members of Commissions, Boards, and Committees shall be unpaid volunteers and not employees of the City. All members of Boards or Commissions shall be subject to the City's Code of Ethics and the City Clerk shall provide a copy of the City Commission Handbook, which includes the Code of Ethics, to each member of a Commission or Board upon their appointment.

To minimize operational costs, all meetings shall be scheduled in such a manner to reduce or eliminate the payment of overtime to city staff.

Any proposed training and travel expenditures will be provided by city staff to the City Manager for approval.

In compliance with the Brown Act, all meetings shall be open and public, and each meeting shall be audio or video recorded. Action Minutes shall constitute the official Minutes of Commission, Board, or Committee meetings and will serve as documentation of actions taken. Agenda packets shall be made available to the public for review at no charge. Copies, upon request, shall be assessed a fee consistent with the City's Fees & Charges Resolution adopted by the City Council.

The City Council may determine the need or necessity to appoint a Councilmember or City Staff member to serve as liaison to a City Commission, Board, or Committee which could occur during their Councilmember Appointments and Assignments that are held during the second City Council meeting in January of each year or otherwise at a regular meeting in which the item is placed on the agenda.

Section 7. All resolutions in conflict herewith are hereby repealed.

Adopted by the City of South Lake Tahoe City Council on January 23,2024, by the following vote:

Yes: Bass, Creegan, Friedrich, Robbins, and Wallace
Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Sue Blankenship ( Jan 24, 2024 10:39 PST)
Cody Bass (Jan 25, 2024 11:07 PST)
Jan 25, 2024
440
Resolution 2024-016 City Commissions and
Boards Structure
Final Audit Report 2024- 01-25
Created: 2024- 01-24
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAANL8A5ijwPMt4GlQIO65eqxKr3RBkw3nh Resolution 2024-016 City Commissions and Boards Structure" History
Document created by Michelle Davis ([email protected]) 2024- 01- 24 - 6:14:13 PM GMT
Document emailed to Sue Blankenship ([email protected]) for signature 2024- 01- 24 - 6:14:41 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2024- 01- 24 - 6:39:30 PM GMT
Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2024- 01-24 - 6:39:41 PM GMT - Time Source: server Document emailed to [email protected] for signature
2024- 01- 24 - 6:39:42 PM GMT
Email viewed by [email protected]
2024- 01- 25 - 7:06:37 PM GMT
Signer [email protected] entered name at signing as Cody Bass 2024- 01- 25 - 7:06:59 PM GMT
Document e-signed by Cody Bass ([email protected])
Signature Date: 2024- 01-25 - 7:07:01 PM GMT - Time Source: server Agreement completed.
2024- 01- 25 - 7:07:01 PM GMT
441
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:19
Agenda Item: Citizen Appointments to City Boards and Commissions Executive Summary: In November the City Clerk's Department began soliciting for applicants to the Parks and Recreation Commission, Planning Commission, Arts, Culture, and Tourism Commission, Police Advisory Commission, and the Independent Citizens' Oversight Committee (Measure P). A total of 20 applications were received for these five City Boards and Commissions.

Requested Action / Suggested Motions: Pass a Motion appointing: three (3) members to serve a twoyear term on the Parks and Recreation Commission; two (2) members to serve a two-year term and one (1) member to serve a limited one-year term on the Planning Commission; two (2) at-large members to serve a two-year term, and one (1) non-voting representative (LTVA or Lodging Association) to serve a two-year term on the Arts, Culture, and Tourism Commission; two (2) members to serve two-year terms and one (1) member to serve a limited one-year term on the Police Advisory Commission; one (1) member to serve a limited one-year term on the Independent Citizens' Oversight Board (Measure P); and, directing the City Clerk to continue to solicit applications to fill vacancies.

Responsible Staff Member: Michelle Davis, Assistant City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Heather Stroud, City Attorney Attachments:
01- Staff Report-Citizen Appointments to City Boards and Commissions.docx 02- Commission Solicitation 2026.pdf
01 06 2026 Maddy Act List.pdf
Costigan- Parks and Rec Commission_Redacted.pdf
Gregorich- Parks and Rec Commission_Redacted.pdf
Bindel- Parks and Rec Commission_Redacted.pdf
Lucksinger- Planning Commission_Redacted.pdf
Gonzales- Planning Commission_Redacted.pdf
Gonzalez- Planning Commission_Redacted.pdf
Feiger- Planning Commission_Redacted.pdf
Manfredi- Planning Commission_Redacted.pdf
Morali- ACT Commission_Redacted.pdf
Muat- ACT Commission_Redacted.pdf
Gonzales- ACT Commission_Redacted.pdf
Kohl- ACT Commission_Redacted.pdf
Rebrovich- Arts, Culture, and Tourism Commission (Late Submission)_Redacted.pdf Messina- Police Advisory Commission_Redacted.pdf
Sheff- Police Advisory Commission_Redacted.pdf
Gonzales- Police Advisory Commission_Redacted.pdf
Manfredi- Police Advisory Commission_Redacted.pdf
Asbury- Police Advisory Commission_Redacted.pdf
Weiss- ICOC_Redacted.pdf
Manfredi- ICOC_Redacted.pdf
442
Council Agenda Report January 13, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: Citizen Appointments to City Boards and Commissions Location: Citywide
Responsible Staff Member: Michelle Davis, Assistant City Clerk Background: Consistent with Resolution 2024-016, the City Clerk’s Department began soliciting applications for citizen appointments to the Parks and Recreation Commission; Planning Commission; Arts, Culture, & Tourism Commission; Police Advisory Commission; and the Independent Citizens’ Oversight Board (Measure P).

Issue and Discussion: A total of 20 applications were received for the six City Boards and Commissions. City Council will review applications and make appointments. The City Clerk’s Department will continue to solicit applications for any seats that are not filled.

Parks and Recreation Commission: Three applications were received for three (3) two-year terms. (term expires 2/2028).
o Mark Costigan
o David Gregorich (Incumbent)
o Jerry Bindel (Incumbent)
Planning Commission: Five applications was received for two (2) two-year terms and one (1) limited oneyear term. (terms expire 2/2028 and 2/2027). o Julia Lucksinger (Incumbent)
o Robert Gonzales
o Erika Gonzalez
o Gavin Feiger (Incumbent)
o Alberto Manfredi
Arts, Culture, and Tourism Commission: Five applications were received for two (2) at-large members, and one (1) non-voting representative (LTVA or Lodging Association). (terms expire 2/2028 ). o Ayana Morali (incumbent)
o Ryn Muat (incumbent) (non-voting representative)
o Robert Gonzales
o DonnaRose Kohl
o Samantha Rebrovich (Late application submission)
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Council Agenda Report January 13, 2026 Page 2 of 2
Police Advisory Commission: Five applications were received for two (2) two-year terms and one (1) limited one-year term. (terms expire 2/2028 and 2/2027). o John Messina
o Rebecca Sheff
o Robert Gonzales
o Alberto Manfredi (Incumbent)
o Erick Asbury
Independent Citizens’ Oversight Board (Measure P): Two (1) application was received for one (1) member to serve a limited term. (term expires 2/2027).
o Steve Weiss
o Alberto Manfredi
Financial Implications: Costs associated with staff support of the individual commissions/boards have been budgeted for within the department who oversees the commission.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: The solicitation and appointment of citizens to various boards and commissions meets the requirements set forth in Resolution 2024-016 and conforms to City Council Protocols.
444
City of South Lake Tahoe
Notice of Solicitation of Applicants
Parks and Recreation Commission (three seats)
Planning Commission (two seats, and one limited term vacancy) Arts, Culture, and Tourism Commission (three seats)
Police Advisory Commission (two seats)
Independent Citizens’ Oversight Board (Measure P) (one limited term vacancy) NOTICE IS HEREBY GIVEN that the City Council of the City of South Lake Tahoe is soliciting for applications for appointment to the following City Commissions/Boards:

Parks & Recreation Commission:

The City Council will be appointing three (3) members to serve two-year terms on the Parks & Recreation Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Parks & Recreation Commission currently meets monthly but shall meet at least quarterly.

Planning Commission:

The City Council will be appointing two (2) members to serve two-year terms on the Planning Commission, and one (1) member to fill a limited term vacancy ending in February of 2027.

Applicants must reside within the City limits. The Planning Commission meets monthly assuming there is business to conduct.

Arts, Culture, & Tourism Commission:

The City Council will be appointing one (1) at-large member to serve a two-year term and one (1) non-voting representative (LTVA or Lodging Association) to serve a two-year term on the Arts, Culture, & Tourism Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Arts, Culture, & Tourism Commission currently meets monthly but shall meet at least quarterly.

Police Advisory Commission:

The City Council will be appointing two (2) members to serve two-year terms on the Police Advisory Commission, and one (1) member to serve a limited one-year term on the Police Advisory Commission. Applicants must reside within the Tahoe Basin portion of El Dorado County. The Police Advisory Commission meets at least quarterly.

Independent Citizens’ Oversight Board (Measure P)
The City Council will be appointing one (1) member to serve a limited term on the Independent Citizens’ Oversight Committee, ending in February of 2027. This Committee was established to review and report on the use of South Lake Tahoe Measure P funds for the design and construction of the new recreational complex. Applicants must reside within the Tahoe Basin portion of El Dorado County and be active in the South Lake Tahoe community at large. The Independent Citizens’ Oversight Committee meets on an as needed basis. 445
Applications
Applications may be obtained at City Hall located at 1901 Lisa Maloff Way, South Lake Tahoe, between 8:00 a.m. and 4:00 p.m., Monday through Friday. Applications can also be downloaded from the City's website at www.cityofslt.us, or emailed to interested parties upon request to the City Clerk's Office. Completed applications must be returned to the City Clerk's Office (email preferred [email protected]) no later than 4:00 p.m., on Tuesday, January 6, 2026.

The City Council will be making the appointments at the regularly scheduled meeting of January 13, 2026.

For details regarding Duties and Responsibilities of City Boards and Commissions visit the City’s City Boards and Commissions webpage.

For questions, please contact Assistant City Clerk, Michelle Davis at 530-542-6004 or via email at [email protected]
446
Revised 12 30 2025

LOCAL APPOINTMENTS LIST
Government Code 54972 (Maddy Act)
AIRPORT LAND USE COMMISSION (2 Year Term)
Meets as needed to review compatibility of land use plans and regulations around the airport.

Name Date Appointed Term Expires
Alberto Manfredi 1/14/2025 2/2027
Erick Asbury 1/14/2025 2/2027
BUILDING BOARD OF APPEALS (2 Year Term)
Meets as needed to hear appeals of Building Official determinations & monitor City building use, maintenance & construction requirements.

Name Date Appointed Term Expires
2/2027
2/2027
2/2027
2/2027
Heather-Cade Bauer
Alberto Manfredi
Brooke Martone
Spencer Benlien
Dan May
INDEPENDENT CITIZENS’ OVERSIGHT COMMITTEE (MEASURE P) (4 Year Term) Meets as needed to provide direction to City Council & Staff regarding the use & accounting of Measure P funds.

Name Date Appointed Term Expires
Jerry Bindel 1/10/2023 2/2027
David Gregorich 1/10/2023 2/2027
Vacant 2/2027
Faye-Marie Pekar 1/10/2023 2/2027
Jude Wood 3/28/2023 2/2027
PARKS & RECREATION COMMISSION (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to city parks and recreation.

Name Date Appointed Term Expires
Amelia Richmond 1/23/2024 2/2026
Trudith Morgan 1/14/2025 2/2027
Jerry Bindel 1/23/2024 2/2026
David Gregorich 1/23/2024 2/2026
Peter Fink 1/10/2023 2/2027
Margaret Kovarik-Maxhimer 1/10/2023 2/2027
Nicole Ramirez-Thomas 1/10/2023 2/2027
PLANNING COMMISSION (Alternating 2 Year Terms)
Meets monthly to assist in matters relating to the City’s general plan, serve as Delinquent Refuse Hearing Board & perform duties set forth in Article 7 of the Government code.

Name Date Appointed Term Expires
1/23/2024
1/14/2025
2/2027
2/2026
2/2027
1/14/2025
Vacant
Gavin Feiger
Steven Imhoff
Douglas Williams
Julia Lucksinger 1/23/2024
2/2027
2/2026
1/14/2025
1/14/2025
1/14/2025
1/14/2025
8/12/2025 2/2027
447
Revised 12 30 2025
Arts, Culture and Tourism Commission (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to Arts, Culture and Tourism.

Name Date Appointed Term Expires
Stacey Ballard 01/14/2025
Vacant 01/14/2025
David Hamilton 01/14/2025
2/2027
2/2028
2/2027
Aimi Xistra-Rich 01/14/2025 2/2027 (Boys & Girls Club member) Ayana Morali 09/24/2024 2/2026 (youth or at large member) Kathryn Muat 02/27/2024 2/2026 (non-voting representative) LTVA or Lodging Association Police Advisory Commission (Alternating 2 Year Terms)
Meets quarterly to advise, assist, and collaborate on police/community issues.

Name Date Appointed Term Expires
01/14/2025
01/14/2025
02/27/2024
2/2027
2/2027
2/2027
2/2026
Vacant
Erika Gonzalez
Kelly Escobedo
Justin Zunino
Alberto Manfredi 2/2026
Council Commissions with citizen representation
EL DORADO COUNTY COMMUNITY ACTION COUNCIL - Council Commission with citizen representative Name Date Appointed Term Expires
Alberto Manfredi 12/10/2024 Appointment considered annually EL DORADO COUNTY COMMISSION ON AGING - Council Commission with citizen representative Name Date Appointed Term Expires
John Messina 12/10/2024 Appointment considered annually TRPA ADVISORY PLANNING COMMISSION – Council Commission with citizen representative Name Date Appointed Term Expires (2 Year Term)
Robert Elrich 12/10/2024 12/2026
01/14/2025
448
449
450
451
452
453
454
455
456
457
458
459
ALBERTO F. MANFREDI, MBA, MA, Ph.D. (ABD)
South Lake Tahoe, CA 96150 •
Retired U.S. Military Intelligence Officer • Community Commission Member

SUMMARY
Decorated combat veteran and retired U.S. Marine Corps / U.S. Army intelligence officer with executive leadership experience in governance, public safety, land-use planning, and fiscal accountability. Current City of South Lake Tahoe commission member with a track record of policy development, stakeholder engagement, and evidence-based decision-making. Seeking appointment to the Planning Commission, Police Advisory Commission, and Independent Citizens’ Oversight Board (Measure P) to strengthen transparent, lawful, and community-centered outcomes.

COMMISSION & CIVIC SERVICE (CITY OF SOUTH LAKE TAHOE / EL DORADO COUNTY) • Member, South Lake Tahoe Police Advisory Commission.
• Member, South Lake Tahoe Building Board of Appeals.
• Member, South Lake Tahoe Airport Land Use Commission. • Member, El Dorado County Community Action Council.
• Author/Sponsor, Assembly Bill 1026 (2026): proposed statewide HOA oversight authority to strengthen fiduciary accountability, due-process protections, and financial transparency.

CORE COMPETENCIES
Public Policy & Governance • Independent Oversight & Compliance • Public Records & Transparency • Legislative Development • Community Engagement • Board & Commission Operations • Program Evaluation • Risk Management • Budget & Financial Accountability • Strategic Planning • Organizational Change • Veterans & First Responder Advocacy

PROFESSIONAL EXPERIENCE
Fernando Manfredi LLC — Founder/CEO (Executive Consulting & Coaching) South Lake Tahoe, CA
• Provide executive coaching focused on leadership, communication, and stress management. • Design evidence-based performance improvement programs for individuals and organizations. • Advise on organizational change, stakeholder alignment, and accountability systems.

Manfredi Development Corporation (DBA Manfredi Development Group) — Founder/CEO South Lake Tahoe, CA
• Lead feasibility, planning, and entitlement support for residential and commercial development projects. • Coordinate with surveyors, lenders, and public agencies to ensure legal, financial, and permitting compliance. • Prepare pro-forma packages, market surveys, and site analyses to support investment and public review processes.

Gunny’s Call Ink — Business Owner
Virginia Beach, VA
• Partnered with military and nonprofit organizations to design and distribute apparel supporting community causes.

U.S. Army / USJFCOM (Joint Intelligence Operations Center) —Intelligence Officer Norfolk, VA • (Retired)
• Produced analytical briefings and mission reporting for senior joint-force leadership; fused HUMINT, CI, SIGINT, and GEOINT.
• Served as SME for CI/HUMINT interrogation and NATO CJ2X training; supported joint exercises and planning.

Defense Intelligence Agency (DIA), Office of Field Operations — Intelligence Officer / CI & Interrogations Washington, D.C. / Oberammergau, Germany
• Represented DIA at NATO School of Intelligence; delivered instruction in counterintelligence, interrogation, and J2X operations.
• Authored and implemented certified NATO CJ2X curriculum for U.S. and allied intelligence officers. 460
U.S. Marine Corps — Commander / CI-HUMINT Interrogator / Team Chief (Operations Iraqi Freedom) Camp Pendleton, CA / Iraq • (Retired)
• Led CI/HUMINT interrogation teams; coordinated intelligence collection and debriefing operations in combat environments.
• Contributed actionable intelligence supporting the successful rescue of PFC Jessica Lynch. • Instructor, Navy–Marine Corps Intelligence Training Center; recognized for integrity, leadership, and interagency collaboration.

EDUCATION & CREDENTIALS
• Ph.D. (ABD), Human Development — Fielding Graduate University (dissertation completion anticipated 2026; currently focused on doctoral research and dissertation). • M.A., Organizational Development & Change — Fielding Graduate University (2024). • M.B.A. — Columbia Southern University (2022).
• B.S., Criminal Justice Administration — Columbia Southern University (2009). • Evidence-Based Coaching Certification — Fielding Graduate University (2021).

SELECTED RESEARCH & THOUGHT LEADERSHIP
• Doctoral dissertation: “Quantum Neurobiology of Trauma: A Multidisciplinary Inquiry into the Neural and Energetic Signatures of PTSD and TBI.”
• Policy initiative: comprehensive HOA reform proposals advancing transparency, homeowner due-process rights, and public financial accountability.

SECURITY CLEARANCE (RETIRED)
Top Secret / SCI / Polygraph; NATO access (inactive, retired). 461
462
463
464
465
466
467
468
469
470
ALBERTO F. MANFREDI, MBA, MA, Ph.D. (ABD)
South Lake Tahoe, CA 96150 •
Retired U.S. Military Intelligence Officer • Community Commission Member

SUMMARY
Decorated combat veteran and retired U.S. Marine Corps / U.S. Army intelligence officer with executive leadership experience in governance, public safety, land-use planning, and fiscal accountability. Current City of South Lake Tahoe commission member with a track record of policy development, stakeholder engagement, and evidence-based decision-making. Seeking appointment to the Planning Commission, Police Advisory Commission, and Independent Citizens’ Oversight Board (Measure P) to strengthen transparent, lawful, and community-centered outcomes.

COMMISSION & CIVIC SERVICE (CITY OF SOUTH LAKE TAHOE / EL DORADO COUNTY) • Member, South Lake Tahoe Police Advisory Commission.
• Member, South Lake Tahoe Building Board of Appeals.
• Member, South Lake Tahoe Airport Land Use Commission. • Member, El Dorado County Community Action Council.
• Author/Sponsor, Assembly Bill 1026 (2026): proposed statewide HOA oversight authority to strengthen fiduciary accountability, due-process protections, and financial transparency.

CORE COMPETENCIES
Public Policy & Governance • Independent Oversight & Compliance • Public Records & Transparency • Legislative Development • Community Engagement • Board & Commission Operations • Program Evaluation • Risk Management • Budget & Financial Accountability • Strategic Planning • Organizational Change • Veterans & First Responder Advocacy

PROFESSIONAL EXPERIENCE
Fernando Manfredi LLC — Founder/CEO (Executive Consulting & Coaching) South Lake Tahoe, CA
• Provide executive coaching focused on leadership, communication, and stress management. • Design evidence-based performance improvement programs for individuals and organizations. • Advise on organizational change, stakeholder alignment, and accountability systems.

Manfredi Development Corporation (DBA Manfredi Development Group) — Founder/CEO South Lake Tahoe, CA
• Lead feasibility, planning, and entitlement support for residential and commercial development projects. • Coordinate with surveyors, lenders, and public agencies to ensure legal, financial, and permitting compliance. • Prepare pro-forma packages, market surveys, and site analyses to support investment and public review processes.

Gunny’s Call Ink — Business Owner
Virginia Beach, VA
• Partnered with military and nonprofit organizations to design and distribute apparel supporting community causes.

U.S. Army / USJFCOM (Joint Intelligence Operations Center) —Intelligence Officer Norfolk, VA • (Retired)
• Produced analytical briefings and mission reporting for senior joint-force leadership; fused HUMINT, CI, SIGINT, and GEOINT.
• Served as SME for CI/HUMINT interrogation and NATO CJ2X training; supported joint exercises and planning.

Defense Intelligence Agency (DIA), Office of Field Operations — Intelligence Officer / CI & Interrogations Washington, D.C. / Oberammergau, Germany
• Represented DIA at NATO School of Intelligence; delivered instruction in counterintelligence, interrogation, and J2X operations.
• Authored and implemented certified NATO CJ2X curriculum for U.S. and allied intelligence officers. 471
U.S. Marine Corps — Commander / CI-HUMINT Interrogator / Team Chief (Operations Iraqi Freedom) Camp Pendleton, CA / Iraq • (Retired)
• Led CI/HUMINT interrogation teams; coordinated intelligence collection and debriefing operations in combat environments.
• Contributed actionable intelligence supporting the successful rescue of PFC Jessica Lynch. • Instructor, Navy–Marine Corps Intelligence Training Center; recognized for integrity, leadership, and interagency collaboration.

EDUCATION & CREDENTIALS
• Ph.D. (ABD), Human Development — Fielding Graduate University (dissertation completion anticipated 2026; currently focused on doctoral research and dissertation). • M.A., Organizational Development & Change — Fielding Graduate University (2024). • M.B.A. — Columbia Southern University (2022).
• B.S., Criminal Justice Administration — Columbia Southern University (2009). • Evidence-Based Coaching Certification — Fielding Graduate University (2021).

SELECTED RESEARCH & THOUGHT LEADERSHIP
• Doctoral dissertation: “Quantum Neurobiology of Trauma: A Multidisciplinary Inquiry into the Neural and Energetic Signatures of PTSD and TBI.”
• Policy initiative: comprehensive HOA reform proposals advancing transparency, homeowner due-process rights, and public financial accountability.

SECURITY CLEARANCE (RETIRED)
Top Secret / SCI / Polygraph; NATO access (inactive, retired). 472
473
474
475
ALBERTO F. MANFREDI, MBA, MA, Ph.D. (ABD)
South Lake Tahoe, CA 96150 • (
Retired U.S. Military Intelligence Officer • Community Commission Member

SUMMARY
Decorated combat veteran and retired U.S. Marine Corps / U.S. Army intelligence officer with executive leadership experience in governance, public safety, land-use planning, and fiscal accountability. Current City of South Lake Tahoe commission member with a track record of policy development, stakeholder engagement, and evidence-based decision-making. Seeking appointment to the Planning Commission, Police Advisory Commission, and Independent Citizens’ Oversight Board (Measure P) to strengthen transparent, lawful, and community-centered outcomes.

COMMISSION & CIVIC SERVICE (CITY OF SOUTH LAKE TAHOE / EL DORADO COUNTY) • Member, South Lake Tahoe Police Advisory Commission.
• Member, South Lake Tahoe Building Board of Appeals.
• Member, South Lake Tahoe Airport Land Use Commission. • Member, El Dorado County Community Action Council.
• Author/Sponsor, Assembly Bill 1026 (2026): proposed statewide HOA oversight authority to strengthen fiduciary accountability, due-process protections, and financial transparency.

CORE COMPETENCIES
Public Policy & Governance • Independent Oversight & Compliance • Public Records & Transparency • Legislative Development • Community Engagement • Board & Commission Operations • Program Evaluation • Risk Management • Budget & Financial Accountability • Strategic Planning • Organizational Change • Veterans & First Responder Advocacy

PROFESSIONAL EXPERIENCE
Fernando Manfredi LLC — Founder/CEO (Executive Consulting & Coaching) South Lake Tahoe, CA
• Provide executive coaching focused on leadership, communication, and stress management. • Design evidence-based performance improvement programs for individuals and organizations. • Advise on organizational change, stakeholder alignment, and accountability systems.

Manfredi Development Corporation (DBA Manfredi Development Group) — Founder/CEO South Lake Tahoe, CA
• Lead feasibility, planning, and entitlement support for residential and commercial development projects. • Coordinate with surveyors, lenders, and public agencies to ensure legal, financial, and permitting compliance. • Prepare pro-forma packages, market surveys, and site analyses to support investment and public review processes.

Gunny’s Call Ink — Business Owner
Virginia Beach, VA
• Partnered with military and nonprofit organizations to design and distribute apparel supporting community causes.

U.S. Army / USJFCOM (Joint Intelligence Operations Center) —Intelligence Officer Norfolk, VA • (Retired)
• Produced analytical briefings and mission reporting for senior joint-force leadership; fused HUMINT, CI, SIGINT, and GEOINT.
• Served as SME for CI/HUMINT interrogation and NATO CJ2X training; supported joint exercises and planning.

Defense Intelligence Agency (DIA), Office of Field Operations — Intelligence Officer / CI & Interrogations Washington, D.C. / Oberammergau, Germany
• Represented DIA at NATO School of Intelligence; delivered instruction in counterintelligence, interrogation, and J2X operations.
• Authored and implemented certified NATO CJ2X curriculum for U.S. and allied intelligence officers. 476
U.S. Marine Corps — Commander / CI-HUMINT Interrogator / Team Chief (Operations Iraqi Freedom) Camp Pendleton, CA / Iraq • (Retired)
• Led CI/HUMINT interrogation teams; coordinated intelligence collection and debriefing operations in combat environments.
• Contributed actionable intelligence supporting the successful rescue of PFC Jessica Lynch. • Instructor, Navy–Marine Corps Intelligence Training Center; recognized for integrity, leadership, and interagency collaboration.

EDUCATION & CREDENTIALS
• Ph.D. (ABD), Human Development — Fielding Graduate University (dissertation completion anticipated 2026; currently focused on doctoral research and dissertation). • M.A., Organizational Development & Change — Fielding Graduate University (2024). • M.B.A. — Columbia Southern University (2022).
• B.S., Criminal Justice Administration — Columbia Southern University (2009). • Evidence-Based Coaching Certification — Fielding Graduate University (2021).

SELECTED RESEARCH & THOUGHT LEADERSHIP
• Doctoral dissertation: “Quantum Neurobiology of Trauma: A Multidisciplinary Inquiry into the Neural and Energetic Signatures of PTSD and TBI.”
• Policy initiative: comprehensive HOA reform proposals advancing transparency, homeowner due-process rights, and public financial accountability.

SECURITY CLEARANCE (RETIRED)
Top Secret / SCI / Polygraph; NATO access (inactive, retired). 477
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:20
Agenda Item: Consideration of 2026 Paving Program Options – Johnson Boulevard with James & Eloise Neighborhood or Al Tahoe Neighborhood
Executive Summary: City Council is asked to select either Option 1: Johnson Blvd. and James & Eloise Neighborhood, or Option 2: Johnson Blvd. and Al Tahoe Neighborhood, for the 2026 Paving Program.

Requested Action / Suggested Motions: Pass a Motion selecting paving program: Option 1: Johnson Blvd. and James & Eloise Neighborhood; or Option 2: Johnson Blvd. and Al Tahoe Neighborhood.

Responsible Staff Member: Stephen Anderjack, Project Manager Reviewed and Approved By: Mohammad (Dr. Q) Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Road Rehab Options.docx
02 - 2026 Presentation.pptx
478
Council Agenda Report January 13, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: Consideration of 2026 Paving Program Options – Johnson Boulevard with James & Eloise Neighborhood or Al Tahoe Neighborhood
Location: Johnson Blvd, James & Eloise Neighborhood, and Al Tahoe Neighborhood Responsible Staff Member: Stephen Anderjack, Project Manager (530) 542-6033 Background:

As part of the City’s Pavement Maintenance Plan, staff annually evaluates roadway conditions and external constraints to establish paving priorities for the upcoming construction season. Evaluations are based on Pavement Condition Index (PCI) data, traffic volumes, coordination with utility projects, neighborhood equity, and the ability to efficiently group work for construction.

At the September 23, 2025, City Council meeting, Council directed staff to fund paving a temporary overlay on Johnson Boulevard and full depth paving reconstruction within the James & Eloise Neighborhood as part of the 2026 Street Overlay Program.

Coordination with Lukins Brothers Water Company and identified conflicts between the City’s planned paving work and ongoing and future waterline replacement projects within the James & Eloise Neighborhood, particularly along Eloise Avenue. Lukins Brothers Water has indicated that additional utility improvements are anticipated over the next four to six years, which would require excavation of newly paved roadways.

In response, staff prepared a memo recommending reassignment of the neighborhood paving scope from the James & Eloise Neighborhood to the Al Tahoe Neighborhood to avoid premature pavement excavation and inefficient use of public funds.

This staff report is intended to provide City Council with a clear policy choice between two paving program options for the 2026 construction season.

Issue and Discussion:

City Council is asked to select one of the following paving program options:

Option 1: Johnson Boulevard and James & Eloise Neighborhood Under this option, the City would proceed with the original Council direction to fund paving on Johnson Boulevard and within the James & Eloise Neighborhood.

Johnson Boulevard would receive a 2-inch asphalt overlay with geofabric. This treatment is intended as a temporary improvement due to planned future projects, including an STPUD sewer replacement and a potential City Complete Streets project within the next ~10 years.

The remaining annual paving budget would be allocated to selected streets within the James & Eloise Neighborhood. Due to the size of the neighborhood and budget limitations, not all streets 479
Council Agenda Report January 13, 2026 Page 2 of 3
could be paved. Priority would be given to roadways with the lowest PCI scores, higher traffic volumes, and completed or near-complete drainage and utility improvements. Eloise Ave and Dunlap Dr would be the highest priority streets and Patricia Ln, James Ave, and all cross streets within these neighborhoods would be the next priority roadways. The Public Works department will pave as many roadway segments as funding will allow.

While this option advances improvements in a neighborhood with significant pavement distress, there is an increased risk that future utility work could require trenching through newly paved streets, resulting in reduced pavement life and additional repair costs.

Option 2: Johnson Boulevard and Al Tahoe Neighborhood
Under this option, the City would proceed with the Johnson Boulevard overlay as described above and reallocate the neighborhood paving portion of the 2026 program from the James & Eloise Neighborhood to the Al Tahoe Neighborhood.

The Al Tahoe Neighborhood contains numerous roadway segments in failed condition and currently has no known conflicting utility projects scheduled. Reallocating paving to this area would allow the City to maximize pavement life, reduce the likelihood of future trench cuts, and make efficient use of the available paving budget.

Roadway segments proposed for prioritization in the Al Tahoe Neighborhood include:
 Tallac Ave (Bellevue Ave to Riverside Ave)
 San Francisco Ave (Argonaut Ave to Riverside Ave)
 Modesto Ave (Argonaut Ave to Riverside Ave)
 Bellevue Ave (Tallac Ave to Los Angeles Ave)
 Berkeley Ave (Tallac Ave to Los Angeles Ave)
 Fresno Ave (Tallac Ave to Los Angeles Ave)
 Nevada Ave (Tallac Ave to Los Angeles Ave)
 Sacramento Ave (Tallac Ave to Los Angeles Ave)
 Oakland Ave (Tallac Ave to Los Angeles Ave)
 Pasadena Ave (Tallac Ave to Modesto Ave)
 Argonaut Ave (San Franscico Ave to Los Angeles Ave)
Due to budget constraints, it is unlikely that all listed segments would be paved. Staff would prioritize the highest traffic and most deteriorated roadways, with remaining segments included as bid alternates if additional funding becomes available.

Financial Implications:

Funding for either option would come from the Street Overlay Program CIP account (301-50005), supported by Measure S Sales Tax, Senate Bill 1 – RMRA Funding, and utility In Lieu Fee reimbursements. Estimated total budget for paving in 2026 is approximately $4 million. - The 2” asphalt overlay Johnson Boulevard paving is estimated at $1 million. The remainder of the approximately $4 million dollar paving budget would be proposed to be spent on the neighborhood streets.
- Budgetary estimates suggest that repaving the entirety of the James & Eloise Neighborhood or the Al Tahoe Neighborhood Streets with the City standard 4” asphalt on 8” of aggregate base would cost over $10 million so priority roads will need to be selected from the available budget. 480
Council Agenda Report January 13, 2026 Page 3 of 3
Environmental Considerations:

This action is categorically exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines section 15301 (existing facilities).

Policy Implications:

Selecting either project is consistent with the City’s Strategic Plan goals of maintaining infrastructure (Goal 5.3) and improving transportation systems (Goal 1.4). Both projects would provide significant benefit to roadway safety, maintenance cost reduction, and community quality of life.
481
City Council Meeting
January 13, 2026
2026 Road Rehabilitation Paving Priorities
482
Planning a Road Rehab Project
2 Factors Taken Into Consideration

1. Average Daily Traffic (ADT) of potential
roads

2. Upcoming and recent projects (Utility, City,
Private…)

3. PCI of potential roads

4. Grouping of roads with low PCI’s.

5. Equity, the staff prioritizes paving different
. areas of the City each year
Annual Budget
• State SB–1 – RMRA Funding ~$500,000
• Measure S Funding $2,500,000
• Utility In Lieu Paving Fees ~$1,000,000
• TOTAL ESTIMATED FUNDING ~$4,000,000
483
2026 Roadway Rehab
Temp Overlay on Johnson Blvd (Both Option 1 and Option 2) 3 • Selected as priority by City Council at Sep 23rd
City Council Meeting
• 2” AC Temporary Overlay on Johnson Blvd
• Driving surface will be temporarily restored
however isolated pavement failures may be
possible within one year
• 2” AC overlay is 1/3 cost of Full Depth
Reconstruction
• Road has deteriorated beyond sealing or spot
repairs
• Full Depth Reconstruction not recommended due
to future STPUD and City projects in 5-10 years
• ~$1,000,000 cost
484
2026 Roadway Rehab
Option 1: Johnson Blvd Temp Overlay and James/Eloise
Neighborhood Streets
4 • Most roadways in this neighborhood
are in Poor or Failed condition
• Full Depth Reconstruction (4” of AC on
8” of AB) needed as existing roadways
do not have aggregate base
• High usage roadways (vehicular and
bicycle traffic) prioritized. Eloise Ave is
Class III Bike Path.
• Eloise Ave and other priority roadways
in this neighborhood will be trenched
for utility projects in the next 4-6 years.
• ~$3,000,000 Base Bid Cost
485
2026 Roadway Rehab
Option 2: Johnson Blvd Temp Overlay and Al Tahoe
Neighborhood Streets
5 • Most roadways in this neighborhood are in
Poor or Failed condition
• Full Depth Reconstruction (4” of AC on 8” of
AB) needed as existing roadways do not
have aggregate base
• High usage roadways (vehicular and bicycle
traffic) prioritized.
• Expected life of pavement: ~20 years
• ~$3,000,000 Base Bid Cost
486
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: January 13, 2026
Agenda Item #:21
Agenda Item: Agreement with Stantec Consulting Services, Inc. for Design and Permitting Services for El Dorado Beach Revetment and Improvements Project
Executive Summary: At the June 17, 2025 City Council meeting, Resolution 2025-056 allocated $75,000 to complete design and permitting for temporary repairs of erosion at El Dorado Beach.

Concurrently, a large storm in late June 2025 caused severe erosion and significantly accelerated exposure of the sandbags. To ensure the beach could remain open for the 4th of July holiday, emergency permitting actions were engaged in with Lahontan, USACE, and TRPA. These agencies allowed for beach replenishment (a 3-day accelerated project) for public safety reasons but informed the City that emergency actions would not continue to be permitted for this issue. During annual budget FY26/27, $150,000 was allocated to the El Dorado Beach Revetment & Improvements project to begin design efforts this winter to expedite the implementation of a permanent revetment as soon as possible.

Following budget allocation, staff issued a Request for Proposals (RFP) for full design and permitting of the project on October 13, 2025, notifying 522 vendors via the City of South Lake Tahoe posting on PlanetBids. The City received three proposals from qualified consulting firms on November 7, 2025. A review panel consisting of City staff from the Public Works and Parks Departments along with the City’s consultant City Engineer reviewed and ranked the proposals. A unanimous decision was reached to select Stantec Consulting Services, Inc. The Professional Services Agreement with Stantec Consulting Services, Inc. includes the scope of work, detailed estimated schedule, and cost for phase 1 services. Due to the high variability in work for El Dorado Beach depending on City Council priorities and conversations with regulatory agencies, the consultant scope of work has been separated into five separate tasks. Phase 1 primarily includes assessments and surveying that will guide conversations and help develop realistic cost estimates, permitting/environmental document timelines, and schedules.

Phases 2-5 include planning, interim and permanent solution design, environmental documents, permitting, and construction support. Staff will return to City Council after phase 1 tasks are complete to provide an update on findings and conversations with regulatory and permitting agencies and to request additional budget for this contract.

Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Stantec Consulting Services, Inc. for Phase 1 services for the El Dorado Beach Revetment and Improvements Project for a not-to-exceed amount of $149,971; and 2) Pass a Motion directing staff to pursue planning, design, and permitting for preferred interim and permanent priorities for El Dorado Beach (structural protection of Lakeview Commons only or structural protection of Lakeview Commons and preservation of the beach).

Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Reviewed and Approved By: Mohammad (Dr. Q) Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01 - Staff Report - El Dorado Beach PSA.docx
02 - Presentation.pptx
03 - PSA Stantec Phase 1.pdf
487
Council Agenda Report January 13, 2026 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: January 13, 2026
Title: Professional Services Agreement between Stantec Consulting Services, Inc. and City of South Lake Tahoe for Design and Permitting Services – El Dorado Beach Revetment & Improvements Project
Location: El Dorado Beach/Lakeview Commons
Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Background: Lakeview Commons started as an idea in 2004 by Councilmembers inspired by Tahoe City’s Commons Beach. Design began in 2008 and by June 2012, the construction of Lakeview Commons was complete and shared with the community during a ceremonial opening.

It has become a core part of the City of South Lake Tahoe’s recreation with events such as Live at Lakeview occurring weekly during the summer. It is one of the primary public beaches and destinations on the south shore for locals and tourists alike.

In 2018, severe erosion at El Dorado beach resulted in vertical drop offs in excess of four feet and the potential for undermining the structural foundations of the lower seating walls of Lakeview Commons. This occurred after consecutive years when the lake was at the maximum legal limit (6229’) coupled with storms bringing significant wave action to El Dorado Beach. To ensure public safety and structural protection of Lakeview Commons assets, the City installed plastic super sack sandbags with various types of rock as a dynamic revetment, covered with layers of sand. This was completed under emergency permits from Lahontan Regional Water Quality Control Board (Lahontan), United States Army Corps of Engineers (USACE), and Tahoe Regional Planning Agency (TRPA) that allowed the work to occur, with formal plans and documentation to follow after the work was complete.

Public Works staff were notified in late 2024 by Lahontan that they had noticed exposure of the plastic sandbags and that they were concerned with potential for microplastics to enter the lake.

Due to impending winter conditions, Public Works informed Lahontan that the City would evaluate the condition come spring snowmelt. In March/April 2025, Public Works and Parks staff assessed the conditions and began engagement with permitting agencies to allow for beach replenishment.

Beach replenishment would prevent the sandbags from further deterioration, allow the beach to remain open, and provide time for the City to obtain consultants to design temporary and permanent measures and allocate appropriate funding.

At the June 17, 2025 City Council meeting, Resolution 2025-056 allocated $75,000 to complete design and permitting for temporary repairs. Concurrently, a large storm in late June 2025 caused severe erosion and significantly accelerated exposure of the sandbags. To ensure the beach could remain open for the 4th of July holiday, emergency permitting actions were engaged in with Lahontan, USACE, and TRPA. These agencies allowed for beach replenishment (a 3-day accelerated project) for public safety reasons but informed the City that emergency actions would not continue to be permitted for this issue. A portion of the funds allocated as part of Resolution 2025-056 were utilized for the materials for the emergency beach replenishment. As part of 488
Council Agenda Report January 13, 2026 Page 2 of 4
emergency permit closeout, the regulatory agencies agreed to 2027 permanent revetment implementation with temporary permitting until then to allow for minor fixes/beach replenishment.

Issue and Discussion:

OBJECTIVE 1: Receive update on the history and current status of Lakeview Commons/El Dorado Beach.

Attachment 2 contains a presentation, informing City Council of staff’s knowledge of the history of Lakeview Commons/El Dorado Beach and providing an update on the current status of the beach and future efforts to come.

It is understood by current City staff that the plastic super sack sandbags were selected for the 2018 emergency revetment due to the complexity of selecting a revetment that preserves beach access, environmental implications, ability for quick construction to ensure protection of structural assets and public safety, and budget constraints. As shown in the presentation accompanying this staff report, the beach remained relatively stable following the 2018 emergency work and the high lake levels in 2023-2025. With several City needs vying for local general funds, removing the super sacks was not a City priority until max lake levels were reached again and they posed a threat to public safety and the environment.

OBJECTIVE 2: Award Phase 1 Design Contract for the El Dorado Beach Revetment & Improvements Project to Stantec Consulting Services, Inc.

During annual budget FY26/27, $150,000 was allocated to the El Dorado Beach Revetment & Improvements project to begin design efforts this winter to expedite the implementation of a permanent revetment as soon as possible. Following budget allocation, staff issued a Request for Proposals (RFP) for full design and permitting of the project on October 13, 2025, notifying 522 vendors via the City of South Lake Tahoe posting on PlanetBids. The City received three proposals from qualified consulting firms on November 7, 2025. A review panel consisting of City staff from the Public Works and Parks Departments along with the City’s consultant City Engineer reviewed and ranked the proposals. A unanimous decision was reached to select Stantec Consulting Services, Inc.

The Professional Services Agreement with Stantec Consulting Services, Inc. includes the scope of work, detailed estimated schedule, and cost for phase 1 services. (Refer to Attachments 3 and

4.) Due to the high variability in work for El Dorado Beach depending on City Council priorities and conversations with regulatory agencies, the consultant scope of work has been separated into five separate tasks. Phase 1 primarily includes assessments and surveying that will guide conversations and help develop realistic cost estimates, permitting/environmental document timelines, and schedules. Phases 2-5 include planning, interim and permanent solution design, environmental documents, permitting, and construction support. Staff will return to City Council after phase 1 tasks are complete to provide an update on findings and conversations with regulatory and permitting agencies and to request additional budget for this contract.

OBJECTIVE 3: Discuss City Council’s priorities for Lakeview Commons/El Dorado Beach and direct staff to pursue planning, design and permitting for the preferred interim and permanent options.

Removing the existing sandbags and implementing a permanent revetment will require significant collaboration, compromise, and efficiency between the City and all regulatory/permitting agencies. Staff are planning to engage with regulators in the Shorezone Committee Meeting in February following consultant contract award to share City priorities, potential ideas and confirm 489
Council Agenda Report January 13, 2026 Page 3 of 4
planned studies/assessments. The potential ideas included in the accompanying presentation (refer to Attachment 2) are for discussion/priority purposes only and are not guaranteed to be feasible or permittable at this stage. The permanent solution is a complicated project due to the location (below the high-water line) and corresponding environmental implications. Based on multiple meetings and conversations staff have had with Lahontan, USACE, and TRPA; it has become apparent that each agency and the City may have different preferred outcomes and concerns. Feedback from the regulatory agencies as soon as possible will further direct viable options that the consultant can begin designing.

In order to streamline conversations with regulatory and permitting agencies, staff are looking to understand what City Council’s priorities are for Lakeview Commons/El Dorado Beach. Two of the main priorities to be discussed during the presentation include 1) structural protection of Lakeview Commons assets and 2) preservation of the beach. Some revetment strategies such as seawalls, rock revetments, and living revetments could provide structural protection only, while others such as breakwater structures, groins, and low crested offshore sills/perched beach will provide structural protection of the constructed improvements as well as maintaining a publicly accessible beach. Environmental implications, permitting and design timelines, and overall cost will significantly vary between the options. Understanding where City Council’s priorities lie will enable staff and the City’s consultant to expedite conversations with regulatory agencies.

Financial Implications: On June 17, 2025, $75,000 was allocated to the El Dorado Beach Revetment Project (Account #301-60086). $11,183.23 was utilized on the 2025 emergency work in order to cover the exposed sandbags and open the beach up safely for the 4th of July holiday.

This leaves a remainder of $63,816.77 in the account to utilize towards interim beach replenishment measures and engineering design and permitting.

As part of the FY25-26 annual budget, an additional $150,000 was allocated to the El Dorado Beach Revetment Project to begin engineering design and permitting services.

Phase 1 is the only phase of the consultant contract being awarded at this time and is for a not to exceed amount of $149,971. It is anticipated that funds for phase 2 consultant services will be requested at mid-year budget FY25-26 following a presentation to City Council. Funds and corresponding consultant contract amendment for phases 3-5 will likely be requested during annual budget FY26-27. It is anticipated that construction funds for the permanent revetment will also be requested during annual budget FY26-27. It is too early to provide reasonable estimates of full design and construction costs, but phase 1 will provide essential information from assessments/studies and conversations with regulatory and permitting agencies that will allow staff and the City’s consultant to return to City Council with estimated cost information.

Environmental Considerations: This project will require detailed environmental review and permitting from multiple local, regional, state, and federal agencies. Although funding is not yet secured, if federal funding is pursued, joint environmental review under NEPA would be required in addition to CEQA and TRPA. The type of environmental document will ultimately be determined by the preferred alternative for the permanent revetment agreed upon by the City and all regulatory agencies. It is anticipated that permitting and coordination will be required from Lahontan, USACE, TRPA, California Department of Fish and Wildlife (CDFW), and California State Lands.
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Council Agenda Report January 13, 2026 Page 4 of 4
Policy Implications: Completing engineering designs and permitting will develop interim and permanent solutions that assist with advancing the City Council Strategic Priority, Protect the Natural Environment, by ultimately removing the plastic sandbags previously installed in 2018 as an emergency revetment at El Dorado Beach. It also advances the City Council Strategic Priority, Recreation and Equitable Access for All, by facilitating implementation of interim and permanent measures at El Dorado Beach that can continue to provide access for people of all abilities to public spaces and ensuring public connectivity and safety at Lakeview Commons. 491
City Council Meeting
January 13, 2026
El Dorado Beach Revetment &
Improvements Project
492
Topics of Discussion
• Meeting and Project Objectives
• History of Lakeview Commons / El Dorado Beach Revetment • 2025 Emergency Actions / Current Status of El Dorado Beach • Planning / Historical Vision
• Next Steps –Interim & Permanent
• Budget Request Timeline
493 2
Council Meeting Objectives
Receive update on the history and current status of Lakeview Commons/El Dorado Beach.

Award Phase 1 Design Contract for the El Dorado Beach Revetment & Improvements Project to Stantec Consulting Services Inc.

Discuss City Council’s priorities for Lakeview Commons/El Dorado Beach and direct staff to pursue planning, design and permitting for preferred interim and permanent options.
3 494
Project Objectives
Create/Construct a viable interim solution while developing a long-term solution Removal of previous emergency repair
• sandbags and microplastics from shorezone
Structurally protect Lakeview Commons Infrastructure
Enhance the overall project area
• accessibility, beach, recreation, environmental protection 4 495
History of Lakeview Commons/El Dorado Beach Revetment
5 Historical Lake Levels
June 2012
Lakeview
Commons
completed
Planning
Initiated for
Lakeview
Commons
Emergency
Revetment
Implementation
City Notified
by Lahontan
of Sandbag
Exposure
496
History of Lakeview Commons /
El Dorado Beach Revetment
6 Post 2018 Emergency Revetment Measures
2018 High Lake Level Erosion
Lakeview Commons/El Dorado Beach in 2023
Lakeview Commons ceremonial opening in June 2012
497
2025 Emergency Actions /
Current Status of El Dorado Beach
7 Post 2025 Emergency
Replenishment Measures
2025 High Lake Level/ June Storm Erosion December 2025 Status March 2025 Status
October 2025 Status
498
Planning / Historical Vision
El Dorado Beach in 1971 56-Acre Master Plan 8
Lakeview Commons Concept
499
Next Steps – Interim Protection Measures

EXISTING CONDITION
9 2 ROWS OF 35”X35”X40” SUPER SACKS
2018 – Before emergency revetment installation 2018 – During emergency revetment installation 500
Next Steps – Interim Protection Measures

NO REMOVAL OF SANDBAGS
10 Sand replenishment over
existing sacks utilizing
existing cobble
Sand replenishment over
existing sacks utilizing larger
boulders to hold sand
• Keeps beach
• Likely could occur in spring/summer 2026
• Potential replenishment multiple times a year
General idea of boulders at base of slope 501
Next Steps – Interim Protection Measures

REMOVAL OF SACKS
11 Removal of existing sacks,
installing boulders and
backfilling with sand
Removal of existing sacks,
installing concrete block or
rock gabions and backfilling
with sand
Removal of existing sacks,
installing vinyl sheet pile with
rock revetment
• Eliminates/limits beach access until permanent solution • Likely would occur in 2027 if permittable
(Regan Beach in December 2025)
502
Next Steps – Permanent Protection Measures
Council Priorities
12 Structural protection of Lakeview Commons
Beach Preservation
Capital cost
Long-term maintenance
Other recreational / entertainment amenities
Visual
Environmental
TRPA/Lahontan/
USACE
Primary City
Decisions
Secondary City
Concerns
503
Next Steps – Permanent Protection Measures
Alternative Solution Ideas
13 Priority: Structural Protection of
Lakeview Commons
• Seawall/Vertical Revetment
• Rock Revetment
• Living Revetment
Priority: Structural Protection of Lakeview
Commons and Beach Preservation
• Breakwater Structures/Groins
• Sand Replenishment w/Rock Gabions or
other environmentally appropriate product
504
Budget Request Timeline
14 Phase Budget Request
1 (Assessments/Surveying)
($149, 971)
Allocated with annual FY25-26
2 (Planning/Interim Solution
Design/Permitting)
Interim Construction
Mid-year request FY25-26
3-5
(Design/Environmental/
Permitting)
Annual request FY26-27
Permanent Construction Mid-year request FY26-27
Contract
Award
Costs for phases 2 – 5 are highly variable depending on City priority and viable options determined after discussions with regulatory and permitting agencies and initial studies Staff will
return with
update
505
City Council Decisions
15 1. Award Phase 1 Design Contract to Stantec Consulting Services Inc. 2a. Interim Solution
2b. Permanent El Dorado Beach/Lakeview Commons Priority OR
Structural Protection Only Structural Protection &
Preservation of Beach OR
Do not remove sandbags Remove sandbags
506
1 CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 13th day of January 2026 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Stantec Consulting Services, Inc. (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit A also outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the direction of the City to start Phase 1 professional services for the El 507
2 Dorado Beach Revetment & Improvements Project. All work shall be completed within the time frame required for compliance with the CA Business and Professions Code Chapter 15, Section 8771 before and after construction season for the Phase 2 Project. Contract shall expire on December 31, 2030.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Scope of Services letter set forth in Exhibit A which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $149,971 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation, or expiration.
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3 7. Ownership of Documents.

All plans, studies, documents, and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents 509
4 may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors, or subcontractors hired or retained by Consultant are employees, agents, contractors, or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third-party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates, and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
510
5 a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation, or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation, or counsel. [FPPC Reg. 18700(a) (2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances, and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations, and codes of federal, state, and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials, and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

13. In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services is performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied. 511
6 15. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges, and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

16. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
512
7 Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees, and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. Coverage must be made on the standard Occurrence form. Claims-Made forms are not
acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. b. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from 513
8 Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
c. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional
insureds under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents, or volunteers. 514
9 vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
d. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
e. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount, and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to: Stephen Peck
295 Highway 50 Suite 1
Zephyr Cove, NV 89449-7702
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10 18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

21. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 516
11 23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

24. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements 517
12 if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

25. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

27. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

28. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

29. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

30. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

31. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

32. Time is of the Essence. Time is of the essence for this Agreement. 518
13 33. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
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14 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By By
Mayor Stephen Peck,
Principal Senior Engineer
Date Date
Business License # 319441
APPROVED AS TO FORM:

By
Heather Stroud, City Attorney
ATTEST:

By
Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – COI
Date
Date
Exhibit C - Anti-Lobbying Certification
520

EXHIBIT A

SCOPE OF SERVICES
521
City of South Lake Tahoe
El Dorado Beach Revetment & Improvements
Engineering Design and Permitting Services
City Project No. 30160086
RFP #2025-11-07
Stantec Consulting Services Inc. December 12, 2025
522
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 2 Introduction
Stantec provides the following scope of work, schedule and estimated costs for the El Dorado Beach Revetment Improvements, Engineering Design and Permitting Services (Project). The scope of work is based on our review of the Project, knowledge of requirements in the Lake Tahoe Basin, shoreline revetment knowledge and coordination with City Staff.

This scope of work reorganizes the tasks and subtasks related to design, environmental clearance/permitting, and construction. The updated structure reflects a phased implementation approach that begins with the design and construction of interim revetment solutions, followed by the design and construction of permanent revetment improvements, and ultimately the construction of recreational and entertainment amenities. This sequencing is intended to address immediate and priority revetment needs as quickly as possible while simultaneously advancing the design and permitting of the full project vision, ensuring that later construction phases can proceed without requiring additional environmental clearance.

Below is our project understanding, proposed phased approach to the planning, design, environmental review, permitting and construction of the Project, along with a proposed project scheudle in appendix A and anticipated project costs in appendix B.

Project Understanding
Stantec is excited to support the City with this important project to repair and enhance the shoreline and shorezone at El Dorado Beach and Lakeview Commons. The project looks to repair the temporary erosion protection measures installed by the City along the shoreline to prevent erosion and protect the Lakeview Commons and shoreline at El Dorado Beach for the long-term. In addition, the City looks to provide a greater level of public access—including Americans with Disabilities Act (ADA) access—to a larger portion of the area, while also evaluating alternatives and options to enhance the Live at the Lake Summer event.

The Project area is along the southern shoreline of Lake Tahoe, in the City of South Lake Tahoe, adjacent to Highway 50 (Caltrans), Lakeview Boulevard (City of South Lake Tahoe) and the El Dorado Beach Boat Ramp (City of South Lake Tahoe). Due to wave action, fluctuating lake levels, storm events at high water stands, and the steep and unprotected shoreline, extensive erosion and undercutting of the beach area have occurred. Additionally, the beach area lacks the ability to replenish lost sand and recover from storm events due to imbalances in the cross-shore sediment transport, and armoring the bluff behind the beach which cut off the beach from its upland sediment supply. A temporary emergency effort performed by the City in 2018 has reached its life span resulting in exposure of the temporary sacks and concerns from the Lahontan RWQCB of the potential microplastic contamination to the lake.

In order to develop and implement corrective actions to protect the area from continued erosion, and re-establish the El Dorado Beach, construction will be required at and below the ordinary high-water mark of Lake Tahoe. These construction efforts will require significant and complex environmental and permitting requirements, in addition to the understanding of design and construction of shoreline structures in a large water body that has fluctuating lake levels. Collaboration and engagement between the design team, environmental team, City team, and regulatory agencies will be paramount from Project initiation through the construction of the Project. This will allow for efficiencies in the design and construction, along with looking at the long-term viability and maintenance of the improvements installed.

Based on Stantec’s thorough review of the RFP and review of the project site’s existing conditions, along with our knowledge of the project area and specific requirements of performing work around and below the high-water mark of Lake Tahoe, we have developed the following scope of work.

Phased Approach
Based on the complexity of the Project, necessity to engage with regulatory agencies and limited funding Stantec is proposing a phased approach to the scope of work and City authorization. This will allow for more efficient delivery of the project scoping at a lower cost to the City. This is because we will be scoping and costing efforts that are clearly defined with fewer assumption in the phase being scoped – the previous phase will inform the upcoming phase.

The phased approach will most likely apply to construction as well, with the potential for a longer term “temporary” solution that can be implemented into the final “permanent” solution. We will then consider and discuss the potential for additional recreational and entertainment amenities separate from the revetment improvements as part of a future phase after completion of the revetment work. This will allow for additional time to obtain construction funding, but have the project designed, environmentally cleared and permitted as one.

Only phase 1 is proposed to be formally contracted with this approval, and therefore only phase 1 has a formal and detailed budget estimated. Phases 2 through 5 have a “high-level” level of estimated effort, which will be defined in detail prior to initiating these phases (approval of scope and budget by the City). Since the exact level of effort, type of 523
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 3 improvements, level of design, environmental and permitting is not fully known at this time, the budget estimates provided could be up to 50% below and up to 50% higher than that documented herein.

These phases are identified, with a brief overview, in the scope of work below.

Scope of Work
Phase 1
Phase 1 efforts will initiate the Project and formal consultation with the regulatory agencies, through engagement with the Lake Tahoe Shoreline Committee.

The intended outcome of Phase 1 is to (1) generate buy-in from stakeholder agencies (particularly those with regulatory responsibilities pertinent to the Project) on study methodology and confirm project objectives, and (2) complete initial data collection efforts as described below.

Task 1: Project Management, Engagement, & Agency Coordination The key to strong project management is managers who support individual team members and ensure redundancy in technical review and analysis. Proper project management also ensures that the overall goals and objectives of the project are kept in clear focus and that the project adheres to scope, cost management, schedule, performance, and quality of work requirements. Stantec assigns the right individual, with the applied experience, and provides a systematic approach to project management that ensures high-quality products and services will be delivered to our clients on time and within budget.

Effective communication is fundamental to good project management. First and foremost is the regular communication between the City and the Stantec team. Patricia Sussman will be project manager and primary point of contact on this contract. Patricia was specifically selected for the management of this project based on her knowledge, past experience, communication skills, recent project work in the Tahoe Basin and past collaboration with regulatory agencies and interdisciplinary teams. As project manager, Patricia will be responsible for project coordination, maintaining the effectiveness and efficiency of work, coordinating cost, schedule reporting, and monthly invoicing, and addressing questions and concerns related to the project. The project manager is the day-to-day point of contact for the project.

Patricia will be supported by Stephen Peck, our proposed Principal-in-Charge. Stephen will maintain responsibility for client service, contract terms, commitment of staff resources, and assurance of quality control for the overall contract, while supporting Patricia in the management and work performance of the project. Patricia and Stephen will further be supported by Melanie Greene, who will be our environmental compliance and permitting lead and Brian McRae who will lead engineering and design.

Patricia will work closely with the City to ensure the effort reflects a collaborative approach, that regular communication is maintained, and that the team remains informed as to the progress of the technical aspects of the project, including schedule and budget. Our management team is committed to providing ample opportunity to identify issues of concern as they arise in order to head off any potential problems. This professional commitment to collaboration and communication will ensure rapid responses to any identified problems or challenges in scheduling and technical elements as they become apparent.

The management team proposed for this contract has a proven track record of delivering high-quality work, on time and on budget, and of being able to stretch out the use of funding dollars to ensure a successful project.

Subtask 1A: Project Management and Coordination
Patricia Sussman will be the project manager and primary point of contact and will be directly involved with all communications with the City related to the project. All internal team communications will be led by Patricia, who will coordinate closely with task leaders. She will be readily available and will coordinate with the City project manager (and/or designee) and all other necessary parties involved to ensure a successful project. Patricia will ensure each task and subtask is completed to the City’s satisfaction, on time, to the scope, and on budget.

A key objective of our approach will be to establish effective communication among the parties involved, including the City’s planning, maintenance, and engineering staff, utilities, and the public, as well as funding, permitting, and regulatory agencies. Stantec’s project manager and task leaders share a common goal in this regard and will ensure effective communication is maintained throughout the project.

This subtask further includes internal Stantec team coordination and communication efforts required to perform the work, such as monthly budgeting, invoicing, subconsultant coordination and invoicing, and general project administration. A project coordinator will be assigned to facilitate these tasks from project inception to completion. This allows for an efficient work process that benefits both the City and working team. 524
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 4 Each week, labor hours and costs will be entered into Stantec’s project cost tracking system, Oracle. This information is available to the project manager at any time and provides sorted, weekly summaries of the charges incurred, updated weekly with timesheet entries. Charges are presented by task, by individual, and by the direct costs category. The budgeted amounts for these categories are also listed. Ms. Sussman will review each charge recorded for accuracy and will correct any inappropriate charges. This approach to cost control allows us to proactively manage budget and scope.

Stantec will provide monthly invoices and associated progress reports to the City in a format acceptable to funding agencies, with the necessary backup.

Subtask 1B: Meetings
Project Kickoff Meeting
Upon receipt of the Notice to Proceed for the project the City Project Manager and Stantec Project Manager will coordinate on setting up a project kickoff meeting. It is intended for this meeting to occur within two weeks, if not sooner, of the Notice to Proceed. The meeting will be attended by key City and Stantec staff and will be held virtually to assist in scheduling and cost reduction. The meeting will review the scope, schedule, budget, existing available information about the project and the site, and initial discussions on the proposed project. The meeting will also confirm team roles and communication preferences.

Monthly Project Meetings
Continual coordination between the City and Stantec will be essential for Project success. As part of our standard management approach, we recommend that the City Project Manager and Stantec Project Manager allocate and schedule a monthly re-occurring meeting. The intent of the meeting is to review project status, discuss project elements and any other need that needs to be addressed. The meetings can also turn into more detailed meetings, with additional specialists invited to attend from the City or Stantec team, depending on “where” the project is at in the schedule. The City project manager and Stantec project manager will coordinate at the project kickoff meeting for the day/time of the re-occurring meeting.

Agency Meetings
Because the Project is located in an environmentally sensitive and scenic area and will require in-water work (below the ordinary high water) of Lake Tahoe, coordination in the form of meetings with regulatory and potentially funding agencies will be essential for project success. Stantec believes in engaging all of these agencies, or stakeholders, early and often in the project development so they can raise any concerns and provide input into the planning and design to avoid challenging approvals, or even worse, denials later in the project. An agency venue that already exists is the Shoreline Review Committee. It includes representatives of all agencies with jurisdiction and meets once a month to review projects, programs and policies proposed for the shorezone of Lake Tahoe. As part of this Project we envision holding agency meetings throughout project development with the first one being a project kickoff/initiation/introduction meeting to the Stantec team. At this meeting we will review and discuss the project along with discussing and collecting feedback on the proposed studies and field efforts to be performed.

In addition, at this initial meeting Stantec will provide “pictures” and general information on potential “ideas” that could be implemented as part of the longer-term temporary measure and permanent measure. These will not be designs but previously implemented solutions in other areas to initiate discussions with the agencies. We want to let the Shoreline Review Committee know that Stantec, and the City, are not locked into any solution until we get bathymetric data, wind/wave modeling completed, and littoral drift assessments completed (along with any environmental studies). Basically, we want to let the “science” inform the design and not jump to any assumptions and pre-conceived solutions.

The intended outcome of this initial engagement with the Shoreline Review Committee is consensus on the initial field efforts, data collection, limits, timing, etc. to avoid potential conflicting opinions during the planning, alternatives and design phases of the project.

City Council/Planning Commission Meetings
We recognize the Project has a high profile and will involve engagement with the public, and City Council, who will track its progress. Furthermore, the Project will need environmental clearance for CEQA (anticipated IS/MND) and most likely permits and associated environmental clearance from TRPA and U.S. Army Corps of Engineers, which can require public hearings and permitting. This will require the project to be presented at the City’s Parks and Recreation Commission, the City Planning Commission and City Council.

While many of these efforts will be later in the project schedule (future phases), it is anticipated that a presentation at one City Council Meeting will be necessary to provide a project update during the phase 1 efforts.

The timing of the presentation and discussion topics will be determined by the City Project Manager. 525
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 5 Subtask 1C: Project Schedule
The proposed draft project schedule is provided at the end of this section. We anticipate that this will be revised in coordination with the City (most likely during, or after the project kickoff meeting). Stantec sees the schedule as a “living” document that will require updates as the project progresses. Ideally the schedule does not change, and the milestone dates are achieved. However, to manage unforeseen circumstances we will review and update the project schedule quarterly (four times per year) during the project delivery process (concludes at final design/construction bidding).

We will develop the schedule in MS Project and provide it to the City in both MS Project and PDF formats. The schedule will additionally be reviewed and discussed by the City project manager and Stantec project manager as part of the monthly coordination/progress meetings.

Deliverables:
x Monthly invoicing and progress reports (3).
x Monthly virtual meetings with the City (3)
o One agenda, presentation and meeting summary for each meeting. x Initial schedule and one quarterly update.
x One (1) Shoreline Review Committee Meeting
o Preparation will include a presentation of proposed studies and conceptual possibilities/ideas. Follow-up will include a meeting summary with captured input and direction. x One (1) City Council Meeting
o Preparation will include presentation on phase 1 project efforts Assumptions:
x All deliverables will be electronic in PDF format.
x When appropriate, meetings will be virtual for reduced costs and scheduling ease. x Any direct costs incurred associated with required in-person meetings (e.g. travel time) will be charged to the contract.

Task 2: Site Analysis and Data Collection
One of the first orders of work for the Stantec team will be performing a desktop review of the available existing information and a site analysis and data collection at the project site to define the project area, existing conditions, and facilities in the area of improvements to support the development of conceptual alternatives for the Project. The surveying necessary to support the Project will be part of this initial effort and is described in Task 3 of this scope of work. This effort will commence at the start of the contract/Notice to Proceed and continue following the kickoff meeting and include the following efforts/subtasks.

Subtask 2A: Review Existing Materials
The Stantec team will coordinate with the City to obtain all project-related and project-area documents, including but not limited to existing survey data (control, boundary, topography, etc.), existing utility information, previous as-built construction drawings (both permanent Lakeview Commons and the temporary emergency work), boat launch information, usage surveys/data/reports, and any other pertinent, local, project-related materials. This data will be compiled and reviewed to determine the additional data collection needs, survey data needs and other pre-alternative and pre-planning information to support the project.

A data gaps memorandum (memo)will inform and streamline future data collection by clearly communicating to the team and stakeholders what additional information is required. The memorandum will help focus future data collection (remainder of subtasks in this task) and ensure the team and stakeholders have a clear understanding of what information remains to be acquired.

To facilitate the sharing of information and exchange of data Stantec will establish a project-specific file share site, or if the City uses Microsoft Teams, a Microsoft Teams channel. This will enable large files to be transferred electronically, saving both time and money. Stantec uses these sites on our projects and has found them to be a successful approach to data sharing. Additionally, we have the capability to set up multiple sites, allowing each site to provide access to specific individuals or agencies, so that data sharing is possible not only between the City and Stantec but with as many project stakeholders as selected.

Subtask 2B: Geotechnical/Soil Assessment
Stantec will retain Reno Tahoe Geo Associates (RTGA) to perform all of the geotechnical and soils assessments aspect of the project. RTGA will complete the geotechnical field exploration in two site visits. During the initial visit, they will 526
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 6 review site conditions and select the most appropriate locations for sampling. During the second site visit, they will perform three hand auger samples and three dynamic cone penetrometer (DCP) soundings. Two of these would be located above current water level, and one would be performed in no more than one foot submergence assumed to be 10 to 20 feet from the shoreline. Hand auger sampling would possibly use a combination of hand shovel, pushed casings, hand auger, and hand-driven SPT samples to attempt to get to 3 to 4 feet depth. Most likely, the holes will collapse and fill once they are below the water surface and groundwater surface, so sampling may only be successful to about 1.5 feet depth at most. They would perform DCP, which consists of a steel rod with conical tip driven by a hand hammer to provide blowcounts representative of soil density. Their estimate is that soils are most likely dense, and penetration will not exceed 2 to 4 feet depth. The work would be performed during this winter when the lake levels are at lowest feasible levels. The amount of excavation would be less than 0.5 cubic yards and therefore would not exceed the TRPA grading season limit for this project.

Upon completion of the field exploration efforts laboratory testing of the samples obtained will be performed. The purpose of the laboratory testing is to evaluate the physical and engineering properties of the soil samples collected in the field.

The number of tests is listed in parentheses. They anticipate the laboratory testing program will consist of:
x Sieve Analysis - Coarse and Fine (4);
x Hydrometer (4);
x Atterberg Limits (2);
Based on the results of the field exploration and laboratory testing, RTGA will provide their opinions and recommendations in a geotechnical report regarding the following:
x A discussion of the erodibility and silt content of littoral beach soils and underlying native soils on the site; x Other potential impacts of sand mitigation for the subject site; and x Discussion of potential sources for beach replenishment sand; RTGA will present their opinions and recommendations in a written report complete with logs of the test pits and laboratory testing results.

Subtask 2C: Wind-Wave Modeling
Stantec will develop a 2D wave model of the lake to understand the wave conditions at the site. The objective of the model is to simulate the generation of waves over the lake and how they transform and break at the shoreline to understand the drivers of erosion and sediment movement at the beach. This will inform the conceptual design alternatives and feed into the design of the selected strategy. The model will be developed using SWAN, a spectral wave model that is used to simulate wave generation, propagation, and transformation in coastal, lake, and estuarine environments. SWAN is one of the leading wave models and is the industry standard for modeling wind-wave generation, wave propagation, flow, and sediment movement. Stantec has used SWAN to model wave generation, propagation and transformation for various applications along the California shoreline, in the Great Lakes, and in estuaries along the east and gulf coasts. For this effort, we proposed modeling typical conditions and storm conditions. Typical conditions will reveal overall patterns in sediment movement, if any, and storm conditions will provide design parameters for the selected strategy.

To most effectively develop an accurate model, the collection of key information is paramount. The three main inputs into the model are lake bathymetry, wind data, and lake water level. Lake bathymetry is available from the United States Geological Survey (USGS) and the TRPA, and lake elevation data is available from the USGS, Bureau of Reclamation (BOR) and the Truckee River Operating Agreement. We propose additional bathymetric data collection in the nearshore region of the project site to ensure up-to-date conditions are reflected in our modeling. The collection of bathymetric data will be incorporated in the surveying efforts of the project (Task 3), and that information will be used to develop a complete basemap of the project area (below and above water surface elevation of the lake). Wind will be obtained from the gauge at South Lake Tahoe Airport located 3.5 miles south of the project site.

The result of this effort will be a brief technical memorandum summarizing the wind-wave modeling and the local wave environment at the project site, along with recommendations to support the alternatives and design.

Subtask 2D: Sediment Transport Assessment
Stantec will perform a littoral drift assessment to understand the sediment movement patterns at the project site. This information is key to developing effective alternatives and the successful outcome of the Project.

We will first collect relevant studies regarding sediment movement in the South Lake region, along with aerial imagery and historical shoreline locations, if available, to understand historical patterns. Then we will use the results from the windwave modeling to characterize any net longshore sediment transport patterns. 527
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 7 From our understanding, the dominant pattern of movement is in the cross-shore direction. During storms, large waves will erode the beach and transport the sediment offshore. Traditionally, this sediment is transported back to the beach during low wave periods, however, because of factors unique to Lake Tahoe, such as an episodic storm environment and fluctuating lake levels this return transport does not occur as often. To investigate this phenomenon, we propose using XBeach, a cross-shore sediment model to better understand the factors that influence the on and offshore sediment movement. We will employ the 1D version of XBeach over a range of wave and water level scenarios to evaluate sediment transport under typical and extreme conditions. This will allow us to capture the combination of conditions that may lead to sediment movement.

This modeling will feed into the alternative design, ensuring that the designs are addressing the root of the erosion issues.

Additionally, the modeling can be used to inform an ongoing sediment nourishment and management strategy, if that is a selected alternative.

The result of this effort will be documented in the wave modeling memorandum and include summarizing the sediment modeling efforts and the littoral drift in the project area vicinity, along with recommendations for the development of alternatives.

Deliverables:
x Data Gaps Technical Memorandum.
x Wave Modeling Technical Memorandum (inclusive of sediment transport assessment results) Assumptions:
x The geotechnical investigation excludes a site-specific evaluation of soil or water contamination. x All deliverables will be electronic in PDF format.
x Each deliverable will be provided in Draft (for City review) and Final form.

Task 3: Site Survey and Basemap Development
The foundation of any solid design effort is detailed and reliable survey and mapping of the project area. Existing mapping exists within the Project area from the previously completed Lakeview Commons and 2018 emergency repair; however, both surveys are outdated, and it is known the shoreline has changed. Further, the previous basemapping did not collect bathymetric data to the extent required for development of the wind-wave modeling. There may be potential for use of existing bathymetric data from USGS, TRPA or other agencies, however, the age and accuracy of the data is unknown at this time. As part of the review of existing information in Task 2, the potential to use this data will be determined, and will be used if agreed to by the City and Stantec, forgoing the collection of new data. However, for purposes of this scope, it is assumed new data will need to be acquired. Therefore, an updated survey and basemap will be required to accurately depict the project area to support the proposed improvements. It is assumed that the boundary mapping developed for Lakeview Commons will be adequate for use on the project.

Sub-task 3A: Land Surveying
Stantec proposes collecting necessary field data (above the water surface of the lake) for the project area to develop a basemap for use on the project. Stantec will retain R.E.Y. Engineers to perform all of the land surveying services.

R.E.Y. Engineers will perform an Unmanned Aerial Systems (UAS) Light Detecting and Ranging (LiDAR) scan along with conventional topographic methods of the area identified in Figure #1. The area identified in the polygon is approximately 4 acres in total and is located within the City of South Lake Tahoe. Additional transects of the lake bottom will be collected using single beam SONAR methodologies to be described further in sub task 3B.

R.E.Y. will establish ground control points (GCP’s) sufficient to control and calibrate the LiDAR and imagery and to be used for the conventional topographic survey. A minimum of 6 permanent points will be established across the site. R.E.Y. will also collect a series of non-vegetated ground Quality Assurance (QA) shots to verify the LiDAR per the American Society for Photogrammetry and Remote Sensing (ASPRS) standards.

R.E.Y. will collect Nadir imagery concurrently with the LiDAR and will produce an orthomosaic photo of the site. The data collected will be sufficient for 5cm mapping per the ASPRS standards, and the orthomosaic will have a resolution of less than 5cm ground sampling distance.

R.E.Y. will collect and process the LiDAR and imagery, and will extract breaklines, spot shots, and other necessary items to create a Digital Terrain Model (DTM) of the site. R.E.Y. will also collect supplemental features not visible from the UAS using conventional surveying methodologies. Typical features to be collected will be utility features (including manhole dips), hardscapes, and trees (8” DBH or larger). The site will also have utility mark out completed prior to the survey to be collected. Both data sets will be used to create a complete design level topographic survey of the area of interest. 528
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 8 It is R.E.Y.’s understanding that there will be sufficient access around the site to set the GCP’s, and to collect the QA ground shots and supplemental topo. The horizontal datum will be the North American Datum of 1983 (NAD83) State Plane Zone II (2011), Epoch 2010.00, and the vertical datum will be the North American Vertical Datum of 1988 (NAVD88). The control will be established by either using a National Geodetic Survey (NGS) Online Positioning User Service (OPUS) solution at the base point established for this project or utilizing a nearby NGS Control Point.

Sub-task 3B: Bathymetric Surveying
Collection of data below the water surface of the lake is required to develop the wind-wave model and to support the design development of the project. The lead Land surveyor (R.E.Y. Engineers) has coordinated with our shoreline engineers and project team to determine the extent of bathymetric data to be collected to ensure that the model has sufficient information. Similar to the Land Surveying in sub-task 3A Stantec will retain R.E.Y. Engineers to perform all of the Bathymetric services.

The area of bathymetric data collection is shown in Figure 1 identified by the transect lines are shown in orange. The two red lines represent cross-check lines to provide for QC and statistical analysis of the survey data.

The bathymetry data will be collected to provide for generation of a DTM surface and display of 0.5’ (6”) contours of the near-shore shelf to be incorporated into the landside topographic dataset to create a single seamless topographic drawing. R.E.Y. will collect this data using our 16’ Saturn inflatable survey vessel equipped with a Seafloor Systems SonarMite 200KHz echosounder, supported by a Trimble R10 RTK GNSS receiver. A Trimble TSC3 survey controller running Trimble Access 2017.24 with be used for control and storage of the sonar data.

The SonarMite transducer provides a 7° beam angle. NOAA ENC Chart information for the project area indicates a very shallow, relatively flat lake bottom, with a nominal depth of 10 feet or less (MLLW) over the majority of the project. At that depth, the transducer beam will ensonify a footprint of approximately 1.2’ in diameter. The SonarMite has a specified depth accuracy of +/- 0.01m (0.033’) + 0.1% of depth RMS. The vertical accuracy of the R10 RTK-provided position is specified at 0.015m (0.049’) + 1ppm RMS. The expected vertical reliability of the reduced lake bottom measurements is expected to be on the order of +/- 0.10 feet RMS, relative to the survey control.

Prior to commencing bathymetry data collection, an AML Minox-X sound velocity profiler will be deployed at several locations within the project area to determine an average velocity of sound in the water column. That velocity will then be programmed into the SonarMite.

Bathymetry data will be collected at a nominal interval of 5’ along track while following the planned transects and crosscheck lines. Supplemental topo data with be collected conventionally up to 5’ depth to infill the area between the shore and the bathymetric data. The outline of the boat ramp will also be collected conventionally.

Upon completion of the field mission, bathymetry data will be processed, cleaned and reviewed in Trimble Business Center and then exported for inclusion with the land-side survey data for generation of the final products.

Aquatic Invasive Species Mitigation (AIS):

In accordance with regulations regarding the launch of watercraft on Lake Tahoe, REY has scheduled an AIS boat inspection at the Meyers Inspection Station for January 28, 2026, at 1130 AM PST. Once inspected, the survey vessel will remain in our Folsom warehouse until the date of survey. After completion of the survey and immediately upon recovery of the vessel, the boat crew will perform the Clean – Drain – Dry procedure prior to departing the launch ramp.

Sub-task 3C: Basemap
Careful and detailed mapping is critical to successful project design and construction; the basemap will be used in all future design efforts and be the basis of the construction. The Stantec team will use the boundary mapping from the Lakeview Commons project and compile the land survey data and bathymetric data collected as part of this project to develop a detailed project basemap. This effort will include the development of the horizontal locations of all the utilities from a combination of the existing grid mapping and survey shots of each utility to obtain the closest location as possible.

The effort will additionally include the development of a “vertical” element for all the utilities where possible based on the information obtained during the field surveying efforts. Each of these will be built in Civil 3d as a pipe network for each utility that will allow the design team to have information vertically of the existing utilities.

The basemap will include the location of all survey control points established (minimum of six per the City RFP, or determined by the City project manager in coordination with the lead land surveyor), include one-foot contour intervals, ordinary high water mark of Lake Tahoe, water surface elevation at time of survey, and be on California State Plane Coordinate System, Zone 2 (NAD 83) and vertical control (NAVD 88).

Deliverables:
x Project basemap
x Orthomosaic photo of the survey area
529
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 9 x CSV file of the established control points
Assumptions:
x All deliverables will be electronic in PDF format
x City will provide the boundary survey for Lakeview Commons in AutoCAD format, and no boundary surveying or boundary related work is to be performed
x City will provide access to the El Dorado Boat Ramp for the duration of the bathymetric survey efforts for launching the boat and recovery of the boat
x No roadway, Caltrans or other encroachment permits, or any permits, are required to perform the work 530
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 10 Phase 2
Phase 2 will build on the efforts performed in Phase 1 through additional engagement with the City, Shorezone Review Committee and the Public along with additional studies building on information gathered from the studies on Phase 1.

Phase 2 will use the information obtained and developed in Phase 1 to develop both short-term shorezone protection measure alternatives along with long-term revetment and enhancement measures to the El Dorado Beach and Lakeview Commons area.

The intended outcome of Phase 2 is to have a clearly defined “project” for both short-term measures which can be implemented in 2027 and long-term measures that can proceed to environmental compliance review.

Task 1 (Cont.): Project Management, Engagement, & Agency Coordination Efforts will include continuation of task 1A for the duration of Phase 2, along with a continuation of the Monthly Coordination meetings. In addition we anticipate the following meetings and public engagement.

Agency Meetings
x City Review - Alternatives review
x City Review - Concept design
x Shoreline Review Committee - Alternatives review
x Shoreline Review Committee - Concept design
Field Review Meetings
Throughout the project, there will be times when the Stantec team and City will benefit most from meeting and reviewing the project on site. These on-site meetings will enable the Stantec team and City to review particular and specific elements of the concept, review potential conflicts, review project challenges, and determine sitespecific approaches to designing and implementing the project most efficiently. These field review meetings will be design, environmental and/or permit focused meetings between the City and Stantec design team.

Additionally, these field meetings are a great opportunity to engage with public works staff that will directly maintain the project and can share their knowledge of the area and maintenance perspectives, which may inform the design. Meetings for Phase 2 are anticipated to include the following meetings:
x City Review - Preliminary alternatives
x Shoreline Review Committee - Preliminary alternatives City Council/Planning Commission Meetings
x Alternatives review
x Concept design
Subtask 1D: Public Engagement
The project area is in a highly used public space, along the shoreline of Lake Tahoe and visible from Highway 50.

Because of its location the public, community, and visitors will witness construction. This will make the Project one of the City’s “flagship” projects and something that the public will be engaged in and curious about. In addition, with the Live at the Lake schedule all summer long, impacts to this event will have to be considered as part of the process to minimize project impacts.

The above-noted impacts require engagement with the community as essential for project success, similar to that of other high-profile projects in the City. Stantec believes that public engagement is a key enhancement to project delivery and will provide community input, along with other local knowledge and history of the project area. The project will include disruption to residents, customers, and visitors within the Project area during construction which will require notification and coordination. By engaging the local community and creating opportunities for them to participate early in the process, they become part of the solution and inform the project design, and more inclined to be project proponents.

Stantec proposes to conduct a public outreach effort and public meeting early in the development process to inform the local community of the project, why it is occurring, and how it relates to Lakeview Commons and the boat launch facility.

The public outreach can as simple as informing the residents, property owners, and business owners near the site about the project and schedule, or range to a more comprehensive program that includes community meetings, informational materials, and a project website. For this project we would propose a moderate engagement to clearly articulate the problem and the cause. This will educate the public and their potential contribution to the solution. These efforts are anticipated to include the following elements:
x Establish project page on the City website
x Preliminary findings/project need (Planning Commission meeting) x Alternatives overview public meeting/workshop
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 11 Deliverables:
x Similar to Phase 1; to be detailed in future task authorization Assumptions:
x Similar to Phase 1; to be detailed in future task authorization Task 2 (Cont.): Site Analysis and Data Collection
Additional studies to those conducted in Phase 1 will be undertaken. These studies are included in phase 2, instead of phase 1, based on the timing. The environmental review and assessment should be completed during the spring/early summer to provide for seasonal related field efforts. The shorezone assessment requires that all the other studies are completed prior to initializing this final study.

Subtask 2E: Environmental Review and Field Assessment
As part of our initial assessment, an understanding and knowledge of the existing environmental conditions in and around the project site is essential as it will provide the basis of initial discussions with the regulatory agencies. Since no work has occurred at the project site in over five years (2018 was the last known activity other than the 2025 sand replenishment emergency work) we are assuming that some amount of aquatic, terrestrial, botanical, sensitive species, noxious weeds, tribal and cultural assessments will be required. The previous efforts associated with Lakeview Commons and 2018 emergency repair will be reviewed and used, however due to their age, most agencies will require updated database searches and field assessments. Prior to any fieldwork commencing Stantec will collaborate with the City Planning Department and regulatory agencies to ensure that scope of the data collection effort is matched to the need (avoiding the collection of unnecessary information).

Information collected will be presented in memorandums and reports designed to support the environmental compliance documentation and project permit applications for the project.

Subtask 2F: Shoreline Assessment
Through a combination of the assessments performed under Subtasks 2A through 2D, along with the surveying, bathymetry and basemapping performed in Task 3, the Stantec team will have a clear understanding of the project area, near shore conditions and potential environmental constraints within and around the project area. This will provide the necessary information to provide mapping of the shoreline conditions, littoral drift, current and potential future erosion potential, existing infrastructure, property ownership, and environmentally sensitive areas/elements.

The result of this effort will be a technical memorandum summarizing the overall project area and shoreline conditions, including potential opportunities along with known constraints. This will be supported by mapping and GIS figures highlighting and notating the critical areas, necessary avoidance areas, and problematic areas within and around the project site. This information will be used to support the alternatives development, environmental compliance, permitting and design. This information along with beach dynamic graphics will be prepared for use with stakeholders and in public engagement.

Deliverables:
x Environmental Assessment Technical Memorandum.
x Shoreline Assessment Technical Memorandum.

Assumptions:
x All deliverables will be electronic in PDF format.
x Each deliverable will be provided in Draft (for City review) and Final form.

Task 4: Interim Solutions
It is anticipated that the long-term solutions will take time to develop, get concurrence on, obtain environmental compliance, design and obtain permitting. In 2026 the City will implement a short-term measure by replenishing beach sand over the temporary revetment measures (plastic sandbags), as was done in 2025. It is understood that this approach is not something Lahontan wants to see year over year so this will be the final year proposed to perform this measure. As such, the City must develop interim solutions that address the degrading plastic sandbags while still protecting the shoreline from additional erosion. Based on information developed in Phase 1, Stantec will work to develop short-term provisions and actions to address these agency concerns, while also taking into account public safety and minimizing beach closure.
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 12 As part of the Phase 1 Shorezone Review Committee engagement/meeting and those associated with Phase two, we will work with the City to confirm priorities, goals, opportunities, constraints and specific permitting requirements to ensure they are incorporated into the short-term provision alternatives. Stantec will take this information and develop a list of possible interim options to share with the City and Shorezone Review Committee. The list will include representative details, material information, and potential location placements.

Based on input from the City and Shorezone Review Committee Stantec will develop and provide the City with concept plan for the temporary measure (placement of short-term measures that are acceptable to the agencies). The goal of these short-term measures will be for a more stable solution that does not require annual maintenance, protects the lake from microplastics and ideally can be built into the long-term solution. Once comments are received from the City and Shorezone Review Committee a final concept level plan will be developed.

Deliverables:
x Draft Short-term solution Conceptual Plan
x Final Short-term solution Conceptual Plan
Assumptions:
x All deliverables will be electronic in PDF format
x All meetings are included in Task 1
Task 5: Revetment Concept Alternatives - Long Term / Permanent Solutions The Stantec team will develop long-term / permanent solutions for the erosion currently occurring at the El Dorado Beach shoreline that will further incorporate other project elements the City and stakeholders may seek.

With the information gathered from Phase 1 efforts, the Stantec team will develop conceptual design alternatives that meet identified project objectives. Currently we understand these objectives as a design that protects the shoreline from erosion while maintaining beach access and recreational function. These alternatives will focus on balancing the project objectives with the environmental and site constraints. The conceptual alternatives will target several key considerations, as follows:
x Maintenance and enhancement of public beach
access.
x Maintenance and enhancement of recreational
function of the project area and vicinity.
x Maintenance and potential enhancement of the
boat launch facility.
x Ability to meet required regulatory conditions /
permitting conditions.
x Feasibility of receiving environmental clearance
(CEQA, NEPA and TRPA) without significant
impacts that cannot be mitigated.
x Sustainable shoreline protection and resiliency.
x Minimization of long-term maintenance costs. x Avoidance or minimization of the potential for future emergency interventions.

Prior to developing the alternatives, we will meet with the City to confirm priorities and goals to ensure they are incorporated at the onset of this design phase. Based on Stantec’s knowledge of the project area, Lake Tahoe regulations, shoreline conditions and the lake itself, we do not see a “one size fits all” solution. It is likely that the solution will be a combination of alternatives that collectively meet the objectives of the project. Traditional revetments provide shoreline protection but may prohibit beach access and recreational function. Conversely, solutions that will provide greater access and recreational function may require extensive maintenance, may not be sustainable, or may not meet regulatory requirements. The end solution will require a collaboration of all elements with input from multiple specialists and experts, including shoreline engineering, environmental, civil engineering, geotechnical engineering, permitting and visual, all of which are key team members of the Stantec team.

The first step in the alternative development process will be the development of a toolbox of alternatives. This toolbox will draw from previously developed shoreline protection projects across the country on dynamic shorelines with varying backshore conditions and wave climates. Alternatives may include an offshore submerged or non-submerged breakwater, a nearshore sand trap, plantings that limit wave energy and trap sediment, vegetated cobble revetment, living shoreline, routine sand replenishment, or a combination of these features. As part of this toolbox development process Stantec will host a workshop with agency representatives, City staff, and other stakeholders to review the proposed alternatives and obtain others to add to the toolbox. Each alternative will be accompanied by a short design description and cross section drawing.

Once the toolbox is finalized, a matrix will be developed that will review each alternative over a range of evaluation criteria. These criteria will be developed in coordination and collaboration with the City, agencies, and Stantec team and may consist of the following:
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 13 x Shoreline erosion protection x Beach accessibility x Recreation function x Impacts on littoral drift x Maintenance cost x Maintenance frequency x Environmental clearance x Regulatory permitting x Visual impact x Sustainability – sand recovery/replenishment x Capital cost These evaluation criteria may require that each alternative is evaluated in different locations across the site as the conditions across the site vary and could result in different evaluation outcomes for the same alternative. There may be different zones that will be evaluated as part of the process, which will be determined based on the information gained during Tasks 2 and 3. Each of these criteria, per zone, will be rated on a scale of one to five and qualitatively scored by the Stantec team for review and collaboration with the City and agencies.

Once the evaluation is completed and input is obtained from the City, agencies and stakeholders, a second workshop will be held to review the evaluation. It is anticipated that one or more alternatives will score higher than the others, allowing for the group to focus on these select alternatives in each zone. Once the group agrees on the top alternative for each zone, the Stantec team will compile them into a holistic project area conceptual design depicting the location and extent of each toolbox alternative and how they complement each other. This will be developed on the project basemap in plan view to an approximate 10% design level. It will be developed on one overview sheet so that the project area can be seen all as one for ease of understanding and visualizing for the reviewing parties. A rough order of magnitude cost estimate will be developed based on the 10% design plan.

The conceptual plan will be provided to the City, agencies, and stakeholders for review and comment. We anticipate that a field review meeting will be beneficial to review the plan, seek additional feedback and refine for development of the final conceptual design. We further anticipate that this field review meeting will be done in conjunction with other improvements (Task 6) so that the entire project can be reviewed together. The conceptual plan provided will include separate concept plans for the revetment and other improvements, along with a combined project conceptual plan.

Deliverables:
x Shoreline protection alternative toolbox
x Shoreline protection evaluation matrix
x Draft Conceptual Plan consisting of one plan view sheet and cost estimate x Final Conceptual Plan consisting of one plan view sheet and cost estimate Assumptions:
x All deliverables will be electronic in PDF format
x The final concept plan will become the basis of the design for the project x All meetings are included in Task 1
Task 6: Other Improvements – Alternatives
In parallel with the development of the revetment alternatives toolbox and conceptual plan, the Stantec team will additionally develop conceptual alternatives for other improvements for the project area. These improvements are assumed to be recreational, access and usability improvements to the Lakeview Commons and El Dorado Beach. In order to obtain a better understanding of these proposed improvements or wish list of everything that would ideally be incorporated, Stantec recommends engagement and collaboration with City staff, stakeholders, users, and the public early in the process to learn all elements that could be included. This will allow for an open discussion and collaboration allowing for the free flow of ideas by all parties.

Once input is gathered from the larger group Stantec will coordinate with the City on what elements should be included and those that should not be considered in the conceptual plan Elements anything that would not be environmentally feasible to get approval, permitting restraints, capital cost/long-term maintenance cost, etc. The elements that are determined to be beneficial and feasible to include will be incorporated into a conceptual plan. The conceptual plan will be developed on the basemap on one sheet to show the entire project area holistically and how one element fits with other elements. This will further be overlain on the revetment conceptual plan to ensure that all improvements fit with one another. As stated in Task 5 the plans will be provided to the City, agencies, and stakeholders for review, followed by a field review meeting to discuss and resolve comments. Upon completion of the field review meeting, a final concept plan will be developed.

Deliverables:
x Draft Conceptual Plan
x Final Conceptual Plan
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 14 Assumptions:
x All deliverables will be electronic in PDF format.
x The final concept plan will be the conclusion of the “other improvements” design x The final concept plan will be the basis of the “other improvement” design if these elements were to be brought forward to additional design levels for the project.
x All meetings are included in Task 1.

Phase 3
Phase 3 efforts will take the project from the conceptual and alternatives stage of development into the design and environmental compliance phases. We recognize that to properly review and assess the project from an environmental standpoint, and receive CEQA, NEPA (if necessary) and TRPA approvals the project design must be advanced to a level where the project impacts and improvements are clearly defined. Therefore, the intended outcome of Phase 3 is to advance the design of the proposed project improvements to a 60% design level.

The intent of what will be “included” in the project will be all encompassing for what the City sees as the long-term “vision” for the area. While some elements may be built in the short-term, anything that the City looks as potentially building in the next 10 years in the area should be included in the design and environmental review.

Task 1 (Cont.): Project Management, Engagement, & Agency Coordination Efforts will include continuation of task 1A for the duration of Phase 3, along with a continuation of the Monthly Coordination meetings. The efforts will additionally include the following anticipated meetings and public engagement.

Agency Meetings
o City Review - Alternatives review
o City Review - Concept design
o Shoreline Review Committee - Alternatives review
o Shoreline Review Committee - Concept design
Field Review Meetings
o City Review - Preliminary alternatives
o Shoreline Review Committee - Preliminary alternatives City Council/Planning Commission Meetings
o Alternatives review
o Concept design
Subtask 1D: Public Engagement
o Establish project page on the City website
o Preliminary findings/project need (Planning Commission meeting) o Alternatives overview public meeting/workshop
Deliverables:
x Similar to Phase 1; to be detailed in future task authorization Assumptions:
x Similar to Phase 1; to be detailed in future task authorization Task 7: Interim Solution Implementation
The intent of the interim solution will be to better stabilize the beach area beyond the beach replenishment performed previously and provide a more durable solution, that hopefully can be used as part of the long-term solution as well. As part of the Phase 2 efforts the conceptual level of design will be completed and confirmed with the City, agencies and Shoreline Review Committee. This coordination and collaboration will hopefully support a streamlined environmental and permitting process, which will enable it to be performed under an emergency determination, like previous efforts.

Subtask 7A: Design
The final concept plan for the interim condition developed in Phase 2 (Task 5) will be updated and refined so that the plan can be used for both permitting and construction of interim condition improvements. The intent of this design update 535
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 15 would not be to develop full construction documents to 100% design levels but keep the plan at a more conceptual level in nature allowing for some minor field-fitting and adjustments, while also saving time to allow the interim conditions to be constructed in 2027.

The design would be updated to an approximate 50% design level, providing plan, profile and sectional views of the improvements along with supporting details. It is anticipated that this will have to be publicly bid, and therefore technical specifications and an estimate/bid list will be developed to support the plans.

Stantec will develop draft specifications, draft plans and a draft bid list for City review/comment and for use in project permitting. Upon receipt of comments, and permit conditions, the plans, specifications and estimate (PS&E) will be updated and provided to the City for use in bidding the construction project.

Subtask 7B: Environmental and Permitting
The interim solution is assumed to be determined and “emergency action” by the regulatory agencies, similar to the current and ongoing efforts performed at the Project site. Therefore, it is assumed that there will be no environmental clearance documentation required.

Similar in nature, the permitting for the interim solution is assumed be under the same “emergency action” Subtask 7C: Construction Bidding and Construction Support Stantec will provide as-directed construction bidding and construction support to the City, similar to what is described in Task 15
Deliverables:
x Draft PS&E Package for Interim Solution
x Final PS&E Package for Interim Solution
x Project Permit applications for Interim Solution
Assumptions:
x All deliverables will be electronic in PDF format
x All meetings are included in Task 1
Task 8: 60% Design Package
Once the conceptual design is completed, the project plans will be developed to the 60% design level ready for the formal development of the environmental compliance documents (CEQA Initial Study will be completed based on the Conceptual Plan). Not only do the 60% design plans become the basis for the environmental compliance process, but they also initialize the permitting review process along with providing the first true look at the project’s constructability. As part of the 60% design, the Stantec team will seek to develop innovative approaches that meet all of the project needs in a seamless fashion building on that developed in the conceptual design process.

The Stantec team will develop the 60% design of the project based on the concept plan and input from the City and stakeholders. The 60% design will include both horizontal and vertical design aspects. The plans will highlight key features of the design for construction of the project and sufficiently show the proposed improvements, potential environmental impacts and construction mitigation measures. The anticipated plan set will potentially include the following sheets (similar sheets for 60%, 90% and final design stages):
x Title sheet x Notes/legend x Sheet index
x Survey control x Staging/storage/access x Temporary BMPs x Dewatering/in-water work x Site plan (revetment) x ADA access plan x Grading plan x Cross sections x Details
The 60% design will include information needed for the environmental compliance review and approval of the project, including ancillary measures (e.g., construction staging and material storage areas) so that project area can be adequately represented and fully evaluated in the CEQA/NEPA document.

Development of the 60% design detail is typically the most critical element of the design development process, as the design evolves from a general/conceptual level to a detailed design level at this stage. To ensure that the design is progressing properly, the Stantec team will provide the City with key updates (potentially on a weekly basis / minimum monthly during the monthly coordination call). This will also provide our team with feedback on critical design elements, environmental impacts, potential construction constraints, or other key project elements, which will assist in the development of the design. Any changes from the concept plan to the 60% plans will be listed in a table clearly describing the changes and the reasons for them, to provide the City with a clear understanding and rationale for the changes for discussion with stakeholders and agencies.
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 16 Upon completion, the Stantec team will provide the 60% design plans to the City for review and comment. During the City review period, the Stantec team will meet with the City to review the plans. This meeting will enable the Stantec team and the City to review the proposed improvements and discuss any questions, comments, concerns, etc. the City may have.

This will allow both parties to identify any potential project issues/complications (and any project benefits), so that they can be addressed on the next iteration /design step of the project plans to minimize the potential for construction change orders.

To augment the plans, we will produce a construction cost estimate to detail the anticipated project costs based on the 60% design. The estimate will be based on recent construction costs (unit prices) for similar work in the region to ensure accuracy of the estimate (with a target of 20% accuracy/use of a 20% contingency).

At this stage of the design process, the Stantec team proposes to develop a project technical specifications outline, rather than full project technical specifications. These documents will be developed at the 90% design stage, when the project design is refined and all design aspects of the project are nearly complete. This will reduce the efforts on the technical specifications and reduce City review time, allowing for a faster project delivery process at a reduced cost.

The plans will be developed in Autodesk Civil 3d, the technical specifications outline will be developed in MS Word, and the estimate will be developed in MS Excel.

Upon completion of the 60% plans and cost estimate, and prior to issuance of the documents to the City, the Stantec team will conduct a thorough QA/QC review to ensure the following:
x The plans meet the goals and objectives of the project. x The project will be able to obtain environmental clearance and permitting approval. x The plans, estimate and technical specification outline is consistent with one another. x Project Plans and details are in accordance with City and State standards, policies and regulations. x Project plans are in accordance with design standards and standard-of-care.

Deliverables:
o 60% plans
o 60% estimate
o 60% technical specifications outline
Assumptions:
o All meetings are included in Task 1.
o All preliminary deliverables will be electronic in PDF format.

Task 9: Environmental Compliance
The Project will require detailed environmental review and permitting from multiple local, regional, state, and federal agencies. Although funding is not yet secured, the City anticipates pursuing federal funding, which would trigger joint environmental review under CEQA, NEPA, and TRPA (NEPA lead agency to be determined).

We integrate agency and public input early in the planning process to determine the appropriate level of environmental documentation. Based on initial collaboration with the agencies, studies and informed design, we anticipate preparing a CEQA Mitigated Negative Declaration (MND), a TRPA Environmental Assessment (EA), and potentially a NEPA EA as potential impacts are expected to be mitigable through project design and construction measures. This will be confirmed at the completion of Phase 2, once all project improvements are known and the existing environment is known.

The Stantec team has extensive experience preparing these types of environmental documents and working collaboratively with the agencies that will have approval and/or coordination roles with this project including TRPA, Lahontan RWQCB, CDFW, USACE, California State Lands, and the California Department of Transportation (Caltrans).

Our proven approach emphasizes early coordination, cost-effective documentation, and defensible analyses to streamline review and permitting. Engaging agencies at the conceptual design stage allows them to provide input on alternatives and become active participants in the project, reducing the risk of delays later in the process.

Below are the anticipated subtasks to complete environmental documentation and permitting for the Project.

Subtask 8A: Project Description Development
The first step in the environmental compliance aspect of the Project will commence when the conceptual plan is completed and clearly defined. This will serve as the basis for use in CEQA, NEPA, and TRPA environmental documents.

The project description will:
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 17 x Define project scope and limits, including all proposed improvements (revetment repair, access points, habitat features, staging areas, etc.).
x Describe construction methods, sequencing, and duration. x Identify general areas of temporary and permanent impact areas (shoreline, lakebed, upland). x Summarize goals and objectives, consistency with City and TRPA plans, and public benefit.

Subtask 8B: Determine and Prepare Environmental Documentation Based on the project description and anticipated resource effects and in coordination with the agencies with jurisdiction in the shorezone, the Stantec team will determine environmental documentation requirements including confirming an anticipated CEQA IS/MND (City as lead agency), confirming environmental review requirements with TRPA (assuming an EA), and coordinating with USACE and/or other federal entity to determine the necessary permit and any associated NEPA requirements.

Following agency agreement and confirmation on environmental compliance documentation, the team will move forward with preparation of the documents, integrating the compliance document and effects analyses when and where possible for efficiency and to ensure consistency across findings and environmental protection and mitigation measures. If reasonable and agreeable by lead agencies, the environmental document may be a joint CEQA/TRPA and/or NEPA document.

During the review periods for the environmental documents, we will take advantage of existing public meetings (e.g.

Planning Commission meetings, City Council meetings) to engage with decision makers and capture public input.

Deliverables:
o Project Description (based on 30% design)
o Administrative Draft and Public Draft environmental compliance documents (joint or separate) o CEQA Initial Study/ Mitigated Negative Declaration
o TRPA EA
o NEPA EA
o Response to comments and final environmental compliance documents Assumptions:
o Budget assumes consolidated set of comments from the City on the project description. o Public engagement associated with release and review of the environmental documents is coordinated under Task 1.
o The data gathered as part of Task 2 and Task 3 will provide sufficient information from which to complete resource effects analysis and no additional field surveys will be required. o Budget assumes consolidated comments from the City on the Admin Draft CEQA document and reasonably consolidated comments from other lead agencies.

Task 10: Construction Phasing Plan
With the various potential project improvement components that may be proposed in the Project area it is anticipated that the construction of the project will be required to be “phased” to support projects that can be constructed in one season and provide additional time to secure construction funding. The phasing plan will also need to be discussed and incorporated into the environmental review, as there will be interim conditions between construction phases.

It is assumed that the long-term revetment improvements would be constructed first, and as part of one phase, and the later phases would be those involving recreational and entertainment improvements. The extent, complexity and cost of these recreational and entertainment improvements will determine the number of additional phases required, which will be coordinated with the City.

Stantec will meet and coordinate with the City prior to the development of the phasing plan to obtain input. A draft plan will be developed for City review and comment, and a final plan will be provided incorporating City comments.

Deliverables:
o Draft Phasing Plan
o Final Phasing Plan
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 18 Assumptions:
o Phasing plan will be developed based on the final concept plan of all proposed improvements Phase 4
Phase 4 efforts will commence with the acceptance of the CEQA/NEPATRPA environmental clearance document and will finalize the project design, obtain project permits, develop a maintenance plan and then bid the project for construction.

The final design, and associated permitting, will be developed in a phased approach based on the phasing plan. The tasks described below are general in nature and based on what is anticipated to be required for the phase 1 efforts only (Revetment Improvements). The recreational and entertainment improvements will be performed under a separate phase and tasks which will be determined after completion of the phasing plan, when the extent and timing of these improvements is defined.

Task 11: Final Design - PS&E (Revetment Only)
Subtask 10B: 90% Design Package
The Stantec team will prepare a 90% design package for the project that will include updated plans, development of detailed technical specifications, bid list, and cost estimate. The 90% design will be developed based on comments received from the City, agencies, and project stakeholders on the 60% design along with any mitigation or other requirements from the environmental clearance process. The 90% design will include additional level of detailed design sufficient for permitting applications to be developed, submitted and received permitting conditions from the regulatory agencies.

Upon completion of the 90% plans, technical specifications and cost estimate / bid list, and prior to issuance of the documents to the City, the Stantec team will conduct a thorough QA/QC similar to that described previously.

Subtask 10C: 100% Design Package
The Stantec team will prepare a 100% design package and bidding documents for the project. We will develop the 100% design based on comments received from the City, agencies, and project stakeholders on the 90% design along with addressing permitting conditions from the regulatory agencies. The 100% design will be a bid/construction-ready set of construction documents, including complete plans, technical specifications, bid list, and cost estimate.

The project plans and technical specifications will be signed and sealed by a California Registered Professional Engineer that was in responsible charge of the design.

Upon completion of the 100% design plans, technical specifications and cost estimate / bid list, and prior to issuance of the documents to the County, the Stantec team will conduct a thorough QA/QC similar to that described previously.

Deliverables:
o 90% plans
o 90% estimate / bid list
o 90% technical specifications
o Final 100% plans, signed and sealed by a California Registered Professional Engineer o Final 100% estimate / bid list
o Final 100% technical specifications, signed and sealed by a California Registered Professional Engineer Assumptions:
o All meetings are included in Task 1.
o All preliminary deliverables will be electronic in PDF format.

Subtask 12: Permitting Coordination and Applications (Revetment Only) Following environmental clearance the Stantec team will prepare and submit permit applications for all required approvals.

Anticipated permits include:
x TRPA Project Permit
x USACE Section 404 Permit and Section 10 of the Rivers and Harbors Act of 1899 x Lahontan RWQCB Section 401 Water Quality Certification x CDFW Section 1600 Lake and Streambed Alteration Agreement 539
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 19 x California State Lands Commission Lease or Authorization x Storm Water Pollution Prevention Plan (SWPPP)/SMARTS Coverage (Construction General Permit) The Stantec team will prepare draft permit applications and supporting materials (narratives, figures, and technical attachments) for City review, finalize them, and assist the City in agency coordination and response to questions.

We assume the City will submit all permit applications and be the primary point of contact with the regulatory agencies.

During the permitting review period, the Stantec team will support the City in response to questions, coordination, meetings, etc. to assist in permit obtainment. Once the permit conditions have been received the conditions will be incorporated in the plans and specifications prior to development of bid documents. The permits, along with all conditions, will be included as appendices to the construction bid documents.

Specific to the SWPPP, Stantec proposes to follow a similar process to Caltrans for the SWPPP and SMARTS development and implementation. Stantec will develop a draft SWPPP to support the construction bidding of the project and include a specification section in the technical specifications Integration and Compliance Tracking
As part of finalizing environmental documents and permits, the Stantec team will develop a mitigation monitoring and reporting table summarizing all environmental commitments and permit conditions. The design team and environmental compliance and permitting team will stay in close coordination to ensure all environmental and permit requirements are incorporated into plans, specifications, and bid documents.

Deliverables:
x Draft and final permit applications
x Draft SWPPP
x Mitigation and compliance matrix
Assumptions:
x Permitting applications that require cut and fill quantities will not be initiated until design plans are in the final stages (until those quantities are available).
x All permitting fees will be paid by the City.
x No City permits will be required as this is a City project on City owned/controlled land and no internal City permits will be required nor obtained for construction of the project. x No formal consultation for USFWS is anticipated.
x The final SWPPP, all SMARTS responsibilities, retainment of the project QSD/QSP will be placed on the construction contractor, as a line item in the bid (bid item) for them to implement in association with the Project. x Timeline for compliance tracking will be coordinated with final design and PS&E.

Task 13: Maintenance and Monitoring Plan (Revetment Only) The long-term shoreline maintenance and monitoring plan is essential for the long-term success of the selected alternative and is rooted in comprehensive monitoring, maintenance, and adaptive management strategies. Our approach to developing the plan will involve close collaboration and coordination with the City and key stakeholders to ensure we are incorporating the necessary components and aligning with state and local guidelines and regulations. Key components of the shoreline maintenance plan are:
x Protocols and triggers for sand replenishment and evaluation of the potential impacts from these placement activities. These will be informed by the littoral drift assessment developed in Task 2E. x Detailed strategies and procedures for sediment sourcing, testing and beneficial reuse of dredged material, incorporating best practices and lessons learned from similar projects in other regions. x A comprehensive monitoring plan to evaluate the effectiveness of the project through regular qualitative and quantitative assessments and data collection to track progress and identify any issues. x Evaluation of impacts to shoreline from storm events, and development of measures to mitigate these impacts such as temporary sandbag placement, replanting and/or additional shoreline protection structures. These will be informed by the littoral drift assessment developed in Task 2E. x An adaptive management framework that allows for adjustments based on observed outcomes for the long-term stability of the shoreline. Ongoing monitoring will inform necessary maintenance and adaptive management actions.
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Scope of Work - El Dorado Beach Revetment & Improvements Stantec 20 x Detailed coordination with regulatory agencies and Project Partners for compliance and alignment with regulatory requirements, including measures to encourage a collaborative relationship with regulatory agencies to stay abreast of permit requirements for future maintenance events. It is anticipated that once permitting and consultations are performed for initial construction of the project, and agency concerns and special requirements are known, permitting efforts for future maintenance events would become more streamlined. x Coordination with local stakeholders and other participating agencies to detail maintenance roles and responsibility and ensure alignment with community needs and leverage local knowledge and resources.

Stantec will coordinate with the City on the anticipated monitoring and maintenance for the Revetment Improvements during the final design of the project (90% design). This coordination will include discussions with the maintenance leaders who will be overseeing and performing the work to obtain a clear understanding of what is feasible and not feasible, so that the plan will be implemented. Based on these coordination efforts Stantec will develop a draft plan for City review and comment. The draft will be updated and provided to the agencies for additional review and comment. A final plan will be developed incorporating agency comments.

Deliverables:
x City Draft long-term shoreline maintenance and monitoring plan x Agency Draft long-term shoreline maintenance and monitoring plan x Final long-term shoreline maintenance and monitoring plan Assumptions:
x None.

Task 14: Maintenance Agreements (Revetment Only)
The long-term shoreline maintenance may potentially require annual work, or at a minimum re-occurring work, depending on the weather and lake level conditions. These maintenance activities will be within the lake and below the ordinary high-water mark, requiring permitting from various agencies to perform the work. Therefore, to provide efficiencies the intent would be to obtain maintenance agreements, or memorandums of understanding (MOU’s) from all agencies that would require permits for this work. We anticipate that these agreements will need to be developed for the following agencies:
x Tahoe Regional Planning Agency
x Lahontan Regional Water Quality Control Board
x California Division of Fish and Wildlife
x California State Lands Commission
x US Army Corp of Engineers
Stantec will coordinate with the City on the anticipated agreements during the final design of the project (90% design).

This coordination will include discussions with the agencies, most likely during Shorezone Review Committee meetings.

Based on these coordination efforts Stantec will develop draft agreements for City review and comment. The draft will be updated and provided to the agencies for additional review and comment. A final agreements will be developed incorporating agency comments for approvals.

Deliverables:
x City Draft maintenance agreements / memorandums of understanding (5) x Agency Draft maintenance agreements / memorandums of understanding (5) x Final maintenance agreements / memorandums of understanding (5) Assumptions:
x Each agency requiring potential permits will require a maintenance agreement / memorandums of understanding 541
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 21 Phase 5
Phase 5 will include efforts associated with supporting the City through the construction bidding and construction of the revetment improvements for the Project.

Task 15: Construction Bidding and Construction Support (Revetment Only) Subtask 14A: Construction Bidding
Upon acceptance by the City of the final design package (PS&E), Stantec will provide the City with an electronic copy of all the documents. The electronic copies will be in both PDF and original file format (Autodesk, MS Word, MS Excel) and provided via a file share site or Microsoft Teams channel. The Stantec team has considerable construction bidding experience on a variety of projects throughout the state of California, including for the City, following public bidding protocol. We will support the City in any facet of the bid, as requested by the City. Based on the RFP, these efforts will be limited to bid question/bid request for information (RFI) support and preparation of addenda.

Subtask 14B: Construction Support
With Stantec’s local presence and extensive experience in construction support, we can provide as little or as much construction management, inspection and support services the City may need. Based on the RFP the Stantec team will provide construction oversight support and assistance throughout the duration of the construction contract for the project as requested and needed by the City. Construction oversight support is anticipated to provide engineer-of-record services during construction and include coordination during construction of the project to address any design questions that may arise during the course of construction. This support can also include review and recommended responses on submittals, contractor RFIs, construction change orders and site observations during construction as directed by the City.

Deliverables:
x Draft response to bidder questions/RFIs
x Preparation of bid addenda
x Attendance at Pre-Construction Meeting
x Draft Submittal responses
x Draft RFI responses during construction
x Change order review
x Site visit daily logs
Assumptions:
x Bidding of the construction will be led by the City.
x Construction Management and Inspection will be led by the City. 542
Scope of Work - El Dorado Beach Revetment & Improvements Stantec 22 Appendix A Project Schedule
543
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Notice to Proceed - Phase 1 0 days Mon 1/19/26 Mon 1/19/26 2 Phase 1 98 days Mon 1/19/26 Wed 6/3/26 3 Project Kickoff Meeting 0 days Wed 1/21/26 Wed 1/21/26 1FS+3 days 4 Site Analysis and Data Collection 98 days Mon 1/19/26 Wed 6/3/265 Existing Data / Materials - Data Gaps Memorandum
50 days Mon 1/19/26 Fri 3/27/26
6 Request for Existing Data / Materials 5 days Mon 1/19/26 Fri 1/23/26 17 City provide Existing Data / Materials 10 days Mon 1/26/26 Fri 2/6/26 68 Review Existing Data / Materials 10 days Mon 2/9/26 Fri 2/20/26 79 Develop Data Gaps Memorandum 10 days Mon 2/23/26 Fri 3/6/26 8 10 City Review - Data Gaps Memorandum 10 days Mon 3/9/26 Fri 3/20/26 911 Final Data Gaps Memorandum 5 days Mon 3/23/26 Fri 3/27/26 1012 Field Assessments 15 days Thu 2/12/26 Wed 3/4/2613 Geotechnical Field Assessment 5 days Thu 2/12/26 Wed 2/18/26 3FS+15 days14 Geotechnical Laboratory analysis 10 days Thu 2/19/26 Wed 3/4/26 1315 Desktop Assessments / Memorandums 65 days Thu 3/5/26 Wed 6/3/2616 Geotechnical Assessment Technical Memorandum 20 days Thu 3/5/26 Wed 4/1/26 14,1317 Wind / Wave Modeling 15 days Thu 3/26/26 Wed 4/15/26 2118 Wind / Wave Modeling Technical Memorandum 10 days Thu 4/16/26 Wed 4/29/26 1719 Littoral Drift Analysis 15 days Thu 4/30/26 Wed 5/20/26 1820 Littoral Drift Technical Memorandum 10 days Thu 5/21/26 Wed 6/3/26 1921 Site Surveying & Basemapping 35 days Thu 2/5/26 Wed 3/25/2622 Land Surveying 5 days Thu 2/5/26 Wed 2/11/26 3FS+10 days23 Bathymetric Surveying 5 days Thu 2/12/26 Wed 2/18/26 2224 Basemap Development 25 days Thu 2/19/26 Wed 3/25/26 22,2325 Notice to Proceed - Phase 2 0 days Wed 6/3/26 Wed 6/3/26 2 26 Phase 2 205 days Thu 6/4/26 Wed 3/17/2727 Field Assessments 10 days Thu 6/4/26 Wed 6/17/2628 Environmental Field Assessment 10 days Thu 6/4/26 Wed 6/17/26 2529 Desktop Assessments / Memorandums 20 days Thu 6/18/26 Wed 7/15/2630 Environmental Assessment Technical Memorandum 20 days Thu 6/18/26 Wed 7/15/26 2831 Shoreline Assessment 20 days Thu 7/16/26 Wed 8/12/2632 Shoreline Assessment Technical Memorandum 10 days Thu 7/16/26 Wed 7/29/26 2933 Stakeholder Review - Assessment Memorandums 10 days Thu 7/30/26 Wed 8/12/26 3234 Stakeholder Coordination Meeting - Assessment Memorandums
0 days Wed 8/5/26 Wed 8/5/26 32FS+5 days
35 Public Engagement - Existing Conditions/public
input
75 days Thu 6/4/26 Wed 9/16/26
36 Establish Project Website on City Website 20 days Thu 6/4/26 Wed 7/1/26 2537 Develop Draft Planning Commission Presentation 10 days Thu 8/13/26 Wed 8/26/26 29,3138 City Review - Draft Planning Commission Presentation
10 days Thu 8/27/26 Wed 9/9/26 37
39 Final Planning Commission Presentation 5 days Thu 9/10/26 Wed 9/16/26 3840 Planning Commission Meeting 0 days Wed 9/16/26 Wed 9/16/26 3941 Interim Shoreline Solutions 55 days Wed 9/16/26 Wed 12/2/2642 City Interim Solution Kickoff Meeting 0 days Wed 9/16/26 Wed 9/16/26 35,7643 Interim Solution Alternative Development 15 days Thu 9/17/26 Wed 10/7/26 4244 City / Regulatory Review Interim Solutions 10 days Thu 10/8/26 Wed 10/21/26 4345 City / Regulatory Meeting Interim Solutions 0 days Wed 10/14/26 Wed 10/14/26 43FS+5 days46 Develop Draft Concept Plan - Interim Solutions 15 days Thu 10/22/26 Wed 11/11/26 44,4547 City / Regulatory Review Draft Concept Plan - Interim Solutions Interim Solutions
10 days Thu 11/12/26 Wed 11/25/26 46
48 City / Regulatory Meeting Draft Concept Plan -
Interim Solutions Interim Solutions
0 days Wed 11/18/26 Wed 11/18/26 46FS+5 days
49 Final Concept Plan - Interim Solutions Interim
Solutions
5 days Thu 11/26/26 Wed 12/2/26 47,48
50 Revetment Concept Alternatives 120 days Wed 9/16/26 Wed 3/3/2751 City Kickoff Meeting for Alternatives 0 days Wed 9/16/26 Wed 9/16/26 35,7652 Draft "Toolbox" development 15 days Thu 9/17/26 Wed 10/7/26 5153 Stakeholder Review - Draft "Toolbox" 10 days Thu 10/8/26 Wed 10/21/26 5254 Stakeholder Meeting - Draft "Toolbox" and evaluation criteria
0 days Wed 10/14/26 Wed 10/14/26 52FS+5 days
55 Finalize "Toolbox" 10 days Thu 10/22/26 Wed 11/4/26 53,5456 Develop alternative "toolbox" evaluation criteria 10 days Thu 11/5/26 Wed 11/18/26 5557 Stakeholder review - "toolbox" evaluation 10 days Thu 11/19/26 Wed 12/2/26 5658 Stakeholder Meeting - "toolbox" evaluation 0 days Wed 11/25/26 Wed 11/25/26 56FS+5 days59 Finalize "toolbox" evaluation 10 days Thu 12/3/26 Wed 12/16/26 57,5860 Develop Draft Revetment Conceptual Plan 20 days Thu 12/17/26 Wed 1/13/27 5961 City review - Draft Revetment Conceptual Plan 10 days Thu 1/14/27 Wed 1/27/27 60,6962 Update draft Revetment Conceptual Plan 10 days Thu 1/28/27 Wed 2/10/27 6163 Develop Revetment Conceptual Cost Estimate 5 days Thu 2/11/27 Wed 2/17/27 6264 Stakeholder Review - Draft Revetment Conceptual Plan
10 days Thu 2/18/27 Wed 3/3/27 63,71
65 Stakeholder Meeting - Draft Revetment Conceptual
Plan
0 days Wed 2/24/27 Wed 2/24/27 63FS+5 days,71FS+5 days
66 Final Conceptual Plan - Revetment 5 days Thu 9/17/26 Wed 9/23/26 7667 Other Improvements - Alternatives 130 days Wed 9/16/26 Wed 3/17/2768 City Kickoff Meeting for Alternatives 0 days Wed 9/16/26 Wed 9/16/26 35,7669 Develop Conceptual Plan - Other Improvements 15 days Thu 9/17/26 Wed 10/7/26 6870 City Review - Other Improvements 10 days Thu 1/14/27 Wed 1/27/27 69,6071 Update - Other Improvements 10 days Thu 1/28/27 Wed 2/10/27 7072 Stakeholder Review - Other Improvements 10 days Thu 2/18/27 Wed 3/3/27 71,6373 Stakeholder Meeting - Other Improvements 0 days Wed 2/24/27 Wed 2/24/27 71FS+5 days,63FS+5 days74 Public Meeting Conceptual Plan Update - Other Improvements
10 days Thu 3/4/27 Wed 3/17/27 73,72
75 Final Conceptual Plan - Other Improvements 10 days Thu 9/17/26 Wed 9/30/26 7676 Public Engagement - Alternatives Overview 25 days Thu 8/13/26 Wed 9/16/2677 Develop Draft Presentation / Workshop Plan 10 days Thu 8/13/26 Wed 8/26/26 29,3178 City Review - Draft Presentation / Workshop Plan 10 days Thu 8/27/26 Wed 9/9/26 7779 Final Draft Presentation / Workshop Plan 5 days Thu 9/10/26 Wed 9/16/26 7880 Public Meeting / Workshop 0 days Wed 9/16/26 Wed 9/16/26 7981 Notice to Proceed - Phase 3 0 days Wed 3/17/27 Wed 3/17/27 2682 Phase 3 325 days Thu 3/18/27 Wed 6/14/2883 Interim Shoreline Solutions 177 days Thu 3/18/27 Fri 11/19/2784 Design and Permitting 117 days Thu 3/18/27 Sun 8/29/2785 Develop Draft PS&E package for permitting/review 30 days Thu 3/18/27 Wed 4/28/27 8186 City Review Draft PS&E package 10 days Thu 4/29/27 Wed 5/12/27 8587 Final PS&E package for permitting 10 days Thu 5/13/27 Wed 5/26/27 8688 Develop Draft Permit applications and supporting documents
5 days Thu 5/27/27 Wed 6/2/27 87
89 City review - Draft Permit applications 5 days Thu 6/3/27 Wed 6/9/27 8890 Develop Final Permit applications and supporting documents
5 days Thu 6/10/27 Wed 6/16/27 89
91 City submission of Permit Applications 0 days Wed 6/16/27 Wed 6/16/27 9092 Agency Review Period - Permitting 30 edays Wed 6/16/27 Fri 7/16/27 9193 Receipt of Permit Conditions 0 days Fri 7/16/27 Fri 7/16/27 9294 Finalize PS&E for Construction Bidding and Permits
10 days Mon 7/19/27 Fri 7/30/27 93
95 Obtain Permits 30 edays Fri 7/30/27 Sun 8/29/27 9496 Construction Bidding and Construction 80 days Mon 8/2/27 Fri 11/19/2797 Develop Construction Bid Documents 10 days Mon 8/2/27 Fri 8/13/27 9498 Bid Release 0 days Fri 8/13/27 Fri 8/13/27 9799 Bid Period 15 days Mon 8/16/27 Fri 9/3/27 98 100 Receipt of Bids 0 days Fri 9/3/27 Fri 9/3/27 99101 Bid Review 10 days Mon 9/6/27 Fri 9/17/27 100102 Bid Award 0 days Fri 10/1/27 Fri 10/1/27 101FS+10 days103 Construction Notice to Proceed 0 days Fri 10/8/27 Fri 10/8/27 102FS+5 days104 Construction Start 0 days Fri 10/8/27 Fri 10/8/27 103105 Construction Period 30 days Mon 10/11/27 Fri 11/19/27 104106 Construction End 0 days Fri 11/19/27 Fri 11/19/27 105107 60% design 130 days Thu 3/18/27 Wed 9/15/27108 Develop 60% Plans 60 days Thu 3/18/27 Wed 6/9/27 81109 Develop 60% Specification Outline 10 days Thu 6/10/27 Wed 6/23/27 108110 Develop 60% Cost Estimate 10 days Thu 6/24/27 Wed 7/7/27 109111 60% design Stantec QA / QC 10 days Thu 7/8/27 Wed 7/21/27 110112 City Review - 60% Design 10 days Thu 7/22/27 Wed 8/4/27 111113 Updated 60% design package 10 days Thu 8/5/27 Wed 8/18/27 112114 Agency Review - 60% Design Package 10 days Thu 8/19/27 Wed 9/1/27 113115 Agency Meeting - 60% Design Package 0 days Wed 8/25/27 Wed 8/25/27 113FS+5 days116 Final 60% Design Package - For Environmental Review
10 days Thu 9/2/27 Wed 9/15/27 114,115
117 Construction Phasing Plan 40 days Wed 7/21/27 Wed 9/15/27118 City/Stantec Kickoff Meeting - Construction Phasing 0 days Wed 7/21/27 Wed 7/21/27 111119 Develop Draft Construction Phasing Plan 20 days Thu 7/22/27 Wed 8/18/27 118120 City Review - Draft Construction Phasing Plan 10 days Thu 8/19/27 Wed 9/1/27 119121 Develop Final Construction Phasing Plan 10 days Thu 9/2/27 Wed 9/15/27 120122 Environmental Compliance 325 days Thu 3/18/27 Wed 6/14/28123 Develop Draft Project Description 20 days Thu 3/18/27 Wed 4/14/27 81124 City Review - Draft Project Description 10 days Thu 4/15/27 Wed 4/28/27 123125 Update - Draft Project Description 10 days Thu 4/29/27 Wed 5/12/27 124126 Agency Review - Draft Project Description 10 days Thu 5/13/27 Wed 5/26/27 125127 Final Project Description 10 days Thu 5/27/27 Wed 6/9/27 126128 Agency Meeting - confirm level of documentation 0 days Wed 9/15/27 Wed 9/15/27 127FS+5 days,113,117129 Develop Administrative Draft ED 80 days Thu 9/16/27 Wed 1/5/28 107,128130 City review - Administrative Draft ED 10 days Thu 1/6/28 Wed 1/19/28 129131 Develop Public Draft ED 20 days Thu 1/20/28 Wed 2/16/28 130132 Agency Review - Public Draft ED 10 days Thu 2/17/28 Wed 3/1/28 131133 Final Public Draft ED 15 days Thu 3/2/28 Wed 3/22/28 132134 Public Review of ED 45 edays Wed 3/22/28 Sat 5/6/28 133135 Public Hearing of ED and City Planning Commission Meeting
0 days Wed 4/5/28 Wed 4/5/28 133FS+10 days
136 Close of Public Review / Receipt of all Comments 0 days Wed 3/22/28 Wed 3/22/28 133137 Develop draft response to comments / updated ED - develop Mitigation
15 days Thu 3/23/28 Wed 4/12/28 136
138 City review - draft response to comments / updated
ED
10 days Thu 4/13/28 Wed 4/26/28 137
139 Finalize ED 15 days Thu 4/27/28 Wed 5/17/28 138140 Adoption of ED at City Council Meeting 0 days Wed 6/14/28 Wed 6/14/28 139FS+20 days141 Notice to Proceed - Phase 4 0 days Wed 6/14/28 Wed 6/14/28 82142 Phase 4 368 days Thu 6/15/28 Mon 11/12/29143 90% Design 120 days Thu 6/15/28 Wed 11/29/28144 Develop 90% Plans 40 days Thu 6/15/28 Wed 8/9/28 141145 Develop 90% Technical Specifications 20 days Thu 8/10/28 Wed 9/6/28 144146 Develop 90% Cost Estimate / Bid List 10 days Thu 9/7/28 Wed 9/20/28 145147 90% design Stantec QA / QC 10 days Thu 9/21/28 Wed 10/4/28 146148 City Review - 90% Design 10 days Thu 10/5/28 Wed 10/18/28 147149 Updated 90% design package 10 days Thu 10/19/28 Wed 11/1/28 148150 Agency Review - 90% Design Package 10 days Thu 11/2/28 Wed 11/15/28 149151 Agency Meeting - 90% Design Package 0 days Wed 11/8/28 Wed 11/8/28 149FS+5 days152 Final 90% Design Package - For Permitting 10 days Thu 11/16/28 Wed 11/29/28 150,151153 Permitting 226 days Thu 11/30/28 Thu 10/11/29154 Develop Draft Permit applications and Materials 20 days Thu 11/30/28 Wed 12/27/28 143155 City review - draft permit applications and materials 10 days Thu 12/28/28 Wed 1/10/29 154156 finalize permit applications and materials 10 days Thu 1/11/29 Wed 1/24/29 155157 City submittal of permit applications 0 days Wed 1/24/29 Wed 1/24/29 156158 Agency Permitting Review Period 60 edays Wed 1/24/29 Sun 3/25/29 157159 Permitting Conditions Received / Reviewed by City 0 days Sun 3/25/29 Sun 3/25/29 158160 submit final plans for permits 0 days Fri 7/13/29 Fri 7/13/29 169161 Agency approval period 90 edays Fri 7/13/29 Thu 10/11/29 160162 permits received 0 days Thu 10/11/29 Thu 10/11/29 161163 100% Design 154 days Mon 3/26/29 Thu 10/25/29164 Develop 100% Plans 30 days Mon 3/26/29 Fri 5/4/29 143,159165 Develop 100% Technical Specifications 10 days Mon 5/7/29 Fri 5/18/29 164166 Develop 100% Cost Estimate / Bid List 10 days Mon 5/21/29 Fri 6/1/29 165167 100% design Stantec QA / QC 10 days Mon 6/4/29 Fri 6/15/29 166168 City Review - 100% Design 10 days Mon 6/18/29 Fri 6/29/29 167169 Final 100% Design Package - For Permit Obtainment 10 days Mon 7/2/29 Fri 7/13/29 168170 Final 100% Design Package - Conformed Documents for Bid
10 days Fri 10/12/29 Thu 10/25/29 153
171 Shoreline Maintenance and Monitoring Plan 55 days Thu 11/30/28 Wed 2/14/29172 Develop City Draft Plan 20 days Thu 11/30/28 Wed 12/27/28 143173 City Review - Draft Plan 10 days Thu 12/28/28 Wed 1/10/29 172174 Update Draft Agency Plan 10 days Thu 1/11/29 Wed 1/24/29 173175 Agency Review - Draft Plan 10 days Thu 1/25/29 Wed 2/7/29 174176 Develop Final Plan 5 days Thu 2/8/29 Wed 2/14/29 175177 Maintenance Agreements 248 days Thu 11/30/28 Mon 11/12/29178 Develop City Draft Agreements 40 days Thu 11/30/28 Wed 1/24/29 143179 City Review - Draft Agreements 20 days Thu 1/25/29 Wed 2/21/29 178180 Update Draft Agency Agreements 20 days Thu 2/22/29 Wed 3/21/29 179181 Agency Review - Draft Agreements 90 edays Wed 3/21/29 Tue 6/19/29 180182 Develop Draft Final Agreements 20 days Wed 6/20/29 Tue 7/17/29 181183 City Review Draft Final Agreements 10 days Wed 7/18/29 Tue 7/31/29 182184 Develop Final Agreements 10 days Wed 8/1/29 Tue 8/14/29 183185 Agency Review, Approval, Execution of Agreements 60 edays Tue 8/14/29 Sat 10/13/29 184186 City Execution of Agreements 30 edays Sat 10/13/29 Mon 11/12/29 185187 Notice to Proceed - Phase 4 0 days Mon 11/12/29 Mon 11/12/29 142188 Phase 4 250 days Tue 11/13/29 Mon 10/28/30189 Construction Bidding 80 days Tue 11/13/29 Mon 3/4/30190 Preparation of Construction Bid Documents 20 days Tue 11/13/29 Mon 12/10/29 187191 Construction Bid Release 0 days Mon 12/10/29 Mon 12/10/29 190192 Construction Bidding Period 40 days Tue 12/11/29 Mon 2/4/30 191193 Pre-Bid Meeting 0 days Mon 12/31/29 Mon 12/31/29 191FS+15 days194 Develop / Issue Addenda 5 days Tue 1/1/30 Mon 1/7/30 191FS+15 days195 Receipt of Bids 0 days Mon 2/4/30 Mon 2/4/30 192196 Bid Review 10 days Tue 2/5/30 Mon 2/18/30 195197 Bid Award - At City Council Meeting 0 days Mon 3/4/30 Mon 3/4/30 196FS+10 days198 Construction 170 days Tue 3/5/30 Mon 10/28/30199 Contracting with Contractor 10 days Tue 3/5/30 Mon 3/18/30 189200 Notice to Proceed 0 days Mon 3/18/30 Mon 3/18/30 199201 Submittal Development 20 days Tue 3/19/30 Mon 4/15/30 200202 Submittal Review 20 days Tue 4/16/30 Mon 5/13/30 201203 Pre-Construction Compliance Surveys (if necessary) 20 days Tue 3/19/30 Mon 4/15/30 200204 Start Construction 0 days Mon 5/13/30 Mon 5/13/30 203,202205 Construction Period 120 days Tue 5/14/30 Mon 10/28/30 204206 End Construction 0 days Mon 10/28/30 Mon 10/28/30 205 1/19
1/21
6/3
8/5
9/169/16
10/14
11/18
9/16
10/14
11/25
2/24
9/16
2/24
9/16
3/17
6/16
7/16
8/13
9/3
10/1
10/810/8
11/19
8/25
7/21
9/15
4/5
3/22
6/146/14
11/8
1/24
3/25
7/13
10/11
11/12
12/10
12/31
2/4
3/4
3/18
5/13
10/28
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