South Lake Tahoe City Council
March 10, 2026

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
A. Used to meet one of the National Objectives in 24 CFR Part 570 until five (5) years after expiration or closure of this Agreement, the length of time to be further prescribed by mutual agreement of the parties.

B. Disposed of in such manner that Grantee is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non-CDBG/CDBG-CV2/3 funds for acquisition and/or improvement of such property. The proceeds from such disposition is Program Income.

If the Grantee provides funds for the purchase or improvement of real property to a subrecipient that is a private non-profit organization, that subrecipient must further agree to a voluntary lien on above-referenced real property as to any CDBG/CDBGCV2/3 funds received and that such lien will be notarized and recorded in the Office of the County Recorder where the real property is located.

26. Monitoring Requirements
The Department shall perform a program and/or fiscal monitoring of the CDBG--CV2/3 grant no less than once during the twenty-four (24) month expenditure period of this Agreement. The Grantee shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department to maintain program eligibility.

Grantees and applicable subrecipients shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Grantee that the HCD contract has been closed according to the record retention requirements at 2 CFR §200.333.

Grantees and applicable subrecipients shall permit the State, federal government, the state Bureau of State Audits, the Department, and/or their representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

27. Inspections of Grant Activity
The Department reserves the right to inspect any grant activity(ies) performed hereunder to verify that the grant activity(ies) is being and/or has been performed in 1296
City of South Lake Tahoe
20-CDBG-CV2-3-00274

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
accordance with the applicable federal, state and/or local requirements and this Agreement.

A. The Grantee shall inspect any grant activity performed by contractors and subrecipients hereunder to ensure that the grant activity(ies) is being and has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

B. The Grantee agrees to require that all grant activity(ies) found by such inspections not to conform to the applicable requirements be corrected, and to withhold payment to its contractor or subcontractor, respectively, until it is so corrected.

28. Signs
If the Grantee places signs stating that the activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the project that the Department is a source of financing through the CDBG Program.

29. Insurance
A. The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable. No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability and workers compensation insurance, from all contractors and subrecipients. Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award. Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy.
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City of South Lake Tahoe
20-CDBG-CV2-3-00274

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
B. Additional Coverages. In the event that Grantee, and/or any of its Subrecipients or Contractors, , will be engaging in any Hazardous Activity as part of the Collective Work contemplated by this Agreement, then the party(ies) engaging in any Hazard Activity(ies) shall provide to the Department, prior to commencement of any such activity(ies), such insurance coverages in such forms and in such amounts as the Department may require in its sole discretion. Such coverages are in addition to all other insurance coverages required by this Agreement, and shall be imposed on any Subrecipient and/or Contractor pursuant to the Subrecipient Agreement or Contract. For purposes of the provision, the term "Hazardous Activity" includes the following: (a) the removal, storage, and/or transportation of any "hazardous material", as such term is defined under federal, state, or local law, ordinance, regulation, or guideline, (b) the removal, storage, or transportation of lead-based paint, (c) blasting, (d) any activity which by its nature is abnormally dangerous, and (d) any "ultrahazardous activity" as defined in California case law. In addition to providing proof of such required coverages, the party(ies) engaging in the Hazardous Activity(ies) shall procure, at its expense prior to the commencement of any work, all required permits, licenses, consents, and approvals that are required for the lawful conduct of such activities, and shall provide adequate written proof thereof to the Department. No Hazardous Activity work may be commenced, or contracted for, prior to the provision of the required insurance coverages and licensure proof to the Department.

30. Anti-Lobbying Certification
Grantee shall comply with and require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and no more than $100,000.00 for such failure.

A. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an 1298
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EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
employee of a member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

31. Conflict of Interest
Pursuant to 24 CFR §570.489(h), no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG-CV2/3 activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, including members and delegates to the Congress of the Unites States may obtain a financial interest or benefit from a CDBG-CV2/3-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure, or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.

32. Obligations of Grantee with Respect to Certain Third-Party Relationships Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the Program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee shall comply with all lawful requirements of the Department necessary to ensure that the Program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Department's Assurance and Certifications, including those with respect to the 1299
City of South Lake Tahoe
20-CDBG-CV2-3-00274

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
assumption of environmental responsibilities of the Department under Section 104(g) of the Housing and Community Development Act of 1974 [42 U.S.C. §5304(g)].

33. Energy Policy and Conservation Act
This Agreement is subject to mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

34. California State Contracting Manual Requirements (Section 3.11, Federally Funded Contracts (Rev. 3/03):

A. All contracts, except for State construction projects that are funded in whole or in part by the Federal government, must contain a thirty (30)-day cancellation clause and the following provisions:
1) It is mutually understood between the parties that this contract may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if the contract were executed after that determination was made.
2) This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the purpose of this Program. In addition, this contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this contract in any manner.
3) The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this contract shall be amended to reflect any reduction in funds.
4) The department has the option to invalidate the contract under the thirty (30) day cancellation clause or to amend the contract to reflect any reduction in funds.
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City of South Lake Tahoe
20-CDBG-CV2-3-00274

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 09/24/2021
B. Exemptions from provisions A.1 through A.4 above may be granted by the Department of Finance provided that the director of the State agency can certify in writing that Federal funds are available for the term of the contract.

C. California Government Code § 8546.4(e) provides that State agencies receiving federal funds shall be primarily responsible for arranging for federally required financial and compliance audits, and shall immediately notify the Director of Finance, the State Auditor, and the State Controller when they are required to obtain federally required financial and compliance audits. 1301
Applications: City of South Lake Tahoe Bear's Den Inn Rehabilitation

EXHIBIT E
Award Number
20-CDBG-CV2-00274
PO Number
Profile
[email protected]
Section I
Activity Category
Community Development
Please select your application type:

Application in support of a Homekey Project
Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program?
Modify Existing
If your activity is a facility project instead of a program, please indicate whether this is a new facility, expansion of an existing facility, or re-purposing of an existing facility.

Activity (CD)
03C - Homeless Facilities (not operating costs)
National Objective (CD)
(LMC) Low/Mod limited clientele benefit
Section II
Choose the measure indicator from the list. Measure indicators, along with objectives and outcomes provide an organized and standardized process that HUD uses to measure the outcomes of CDBG programs. Detailed information on performance measurements can be located in HUD’s Basically CDBG manual, Chapter 13. https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-13-Performance-Measurement.pdf Measure Indicator (P)
Persons Assisted
Please indicate the proposed number of beneficiaries of this activity.

LMA - Number of LMI persons in service area that will benefit LMC - Number of LMI persons that will benefit
LMH - Number of households that will benefit.

LMJ - Number of jobs created/retained.

Number of Beneficiaries
22 Presumed Benefit Types
Homeless Person
Additional Benefit Types
Youths, Single Adults, Single Men, Single Women, Mentally Ill, Veterans, Substance Abusers, Victims of Domestic Violence, Dualy Diagnosed
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Section III
Enter your legal jurisdiction name and activity title. Example: City of Los Angeles Community Food Bank. You MUST follow the required formatting. Applications not including a jurisdiction name will be disqualified.

Activity Title
City of South Lake Tahoe Bear's Den Inn Rehabilitation
Organization Name
City of South Lake Tahoe
Input the physical address of your organization, please do not use a P.O. Box.

Street Address
1901 Lisa Maloff Way
Suite/Office #:

City:

South Lake Tahoe
State
California
Zip Code:
96150
Section IV
Activity Information
Add the address of where the activity will take place. If this is the same as the organizational address, re-enter the organization address. If it is a general area (example: a stretch of street or an unregistered address) please get as close as possible to the actual activity location and indicate the accurate location information in the activity description.

Street Address:
2250 Lake Tahoe Blvd
Suite/Office #:

City:

South Lake Tahoe
State
California
Zip Code:
96150
Statement of Need and Proposed Outcome
The Statement of Need presents facts and evidence to support the need for your activity. An effective need statement will describe the target populations to be served, define the community problem to be addressed, is related to the purposes and goals of your organization, includes quantitative and qualitative documentation and supporting information, does not make any unsupported assumptions, and describes the situation in terms that are factual. An effective Statement of Needs will describe the relationship between the needs and COVID-19 impacts in your communities. DO NOT COPY and PASTE prior narratives.

Statement of Need and Proposed Outcome Narrative:

Our proposed housing rehabilitation project makes critical safety and functional updates to the Bears Den Inn, a motel property recently funded by Project Homekey. While the acquisition was fully funded, another significant investment is urgently needed to ensure both short-term habitability and long-term asset viability. The property serves Extremely Low-Income (ELI) people who are experiencing or at risk of homelessness and are impacted by the COVID-19 pandemic, and will eventually provide much-needed Permanent Supportive Housing (PSH) in South Lake Tahoe.

City of South Lake Tahoe
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The Bears Den Inn rehabilitation project is urgently necessary to achieve critical health and safety upgrades, as well as to meet the City’s Single Room Occupancy (SRO) standards and advance our goal of converting from Motel (R-1) to Multi-Family Housing (R-2). While this motel property currently functions as Interim Housing under Project Homekey program rules, local code does not allow long-term occupancy greater than 30 days. The scope of our rehabilitation project will enable the property to meet SRO code requirements.

The Bears Den Inn property’s rehabilitation needs are extensive and include: installation of a fire alarm system and internal sprinklers; updated electrical system including panels, wiring, and outlets; hard-wired and tamper-proof smoke/CO detectors; improvements to the accessible path of travel (including lobbies, public restrooms, etc.) necessary to meet current ADA and CBC Chapter 11B requirements; ADA parking spaces; and renovations to two (2) units with accessible mobility features, one (1) unit to include accessible communication alert features
The Bears Den is one of three Project Homekey properties that enabled South Lake Tahoe (SLT) to protect homeless individuals throughout the pandemic and our freezing winter temperatures. With the acquisition of these properties, Tahoe Coalition for the Homeless (TCH) successfully prioritized our community’s most vulnerable homeless individuals for housing and services, resulting in a reduction of homeless clients inappropriately seeking shelter at our small local hospital. By diverting the highest utilizers of emergency services into Interim Housing with supportive services, our hospital’s capacity was alleviated through multiple infection and hospitalization surges. More importantly, our homeless client population suffered zero deaths related to coronavirus or cold weather exposure during the 2020 case surge and winter season. Even as the pandemic eventually recedes, our strong program outcomes will persist as a result of this critical investment in SLT’s supportive housing stock.

The South Lake Tahoe community and greater El Dorado County region have a great need for shelter and supportive housing programs. The 2019 El Dorado County Point-in-Time Count (PIT Count) identified 613 persons throughout the County experiencing homelessness, of which 110 reside in South Lake Tahoe alone. The PIT number is widely acknowledged to be much lower than the actual count due to the unique seasonality of homelessness in our alpine region - for reference, our team currently serves 262 active clients in South Lake Tahoe. In the 2019 PIT Count, a large proportion of individuals self reported factors known to increase risk and severity of COVID-19 complications: 42% reported having a mental health disability; 36% had chronic health problems; 30% shared substance use concerns; and 24% disclosed a physical disability. In addition, the population consists of 21% seniors (age 55-61) and 10% elderly persons (age 62+), who carry greater risk of complications associated with COVID-19.

The Bears Den Inn will also address longstanding racial and other equity concerns evident in our community and recently exacerbated by the coronavirus pandemic. Black, Indigenous, and People of Color (BIPOC) people are more likely to experience homelessness compared to our jurisdiction’s general population and those persons are more likely to become sick and die of COVID-19. The 2019 American Census Survey estimates that among El Dorado County residents, 1,644 (0.8%) identify as Black/African American and 2,540 (1.3%) identify as American Indian/Alaskan Native. In comparison, the 2019 PIT Count data shows that among people experiencing homelessness, ~31 (5%) identify as Black/African American and ~25 (4%) identify as American Indian/Alaskan Native. Although the difference in percentages does not meet the 10% threshold of disproportionate impact, these numbers are significant for a small rural community. The Bears Den Inn management and services plans are designed to improve equity and access by removing systemic barriers to access, conducting proactive outreach to underserved communities, and analyzing data on a regular basis to assess effectiveness and incorporate best practices recommended by HUD, HCD, and other system leaders.

Aside from the recently-acquired Project Homekey properties, El Dorado County has no long-term shelter or housing projects to serve people experiencing homelessness. The Bears Den Inn can currently provide 8,030 nights of Interim Housing to clients each year, representing a significant resource for protecting medically fragile clients through the continuing pandemic and worsening local housing crisis. The critical repairs and updates to the Bears Den Inn will establish 22 units of interim supportive housing, serving ~20% of the city’s unhoused population. In total, South Lake Tahoe’s Project Homekey portfolio stands to provide supportive housing to more than 60% of our unhoused population. The establishment of sufficient supportive housing stock will enable our community to achieve ‘functional zero’ for seniors, veterans, and chronically homeless individuals within the next two (2) years.

In addition to directly benefiting clients, the Bears Den Inn program will generate significant cost savings for our community, including: reduced utilization of expensive public emergency services (hospital, police, fire, ambulance); reduced dependence on charity interventions (shelter, food, warm clothing, hygiene supplies, etc.); reduced negative impacts on shops and businesses dependent on our tourism-based local economy; and reduced impact on the environment as a result of encampments located in ecologically sensitive areas around Lake Tahoe. Once fully rehabilitated, the Bears Den Inn property will exemplify Project Homekey’s strategic model of repurposing derelict motels to serve the community’s evolving needs more effectively and efficiently, and will ultimately end homelessness in South Lake Tahoe.

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The Activity Description is a narrative that needs to include: how this activity relates to COVID-19 impacts, how this activity will help with flattening the curve of the pandemic, and/or how it will help in the response to the pandemic. This narrative is different than your statement of need narrative, and will focus on the implementation and results of your proposed activity.

The narrative must also include: a detailed description of the activity, why it is needed, who will benefit, activity location, how will the activity will be implemented, and when it will be complete.

Activity Description
The proposed activity is a partial rehabilitation of Bears Den Inn, a Project Homekey motel that will provide 22 supportive housing units. The scope of work addresses important health and safety items including upgrades to the electrical, fire safety, and sprinkler systems, as well as ADA upgrades to several units and exterior areas. The property will remain partially occupied by program participants throughout the 6-9 month construction period. The project will be managed by Tahoe Coalition for the Homeless (TCH) staff with oversight from City of South Lake Tahoe.

City staff will serve as the primary point-of-contact for HCD and will provide all formal communications, reports, and other deliverables. The City will also help TCH navigate code requirements, permits, and inspections. TCH will serve as developer and project manager, including securing plans and permits, hiring and managing vendors, and coordinating project team members.

The City and TCH will cooperatively ensure adherence to the project’s scope, budget, and timeline.

In addition to staff from the City and TCH, key vendors will support the project in specialized capacities. The primary initial vendor contract will engage an architectural design firm to review the current as-builts and draft plans, which will specify the scopes of work necessary for bidding out other contracts. Key contractors will include an electrician, fire and life safety specialist, general contractor with asbestos and lead certification, concrete/parking specialist, and an ADA consultant. TCH staff will manage all project work and coordination between key contractors to ensure streamlined scheduling and timely problem resolution.

The Bears Den project will formally initiate upon commitment of funds in a Standard Agreement executed between the City and HCD and a Subrecipient Agreement between the City and TCH. Within 90 days of the executed agreements, TCH staff will begin the federally-required procurement process (including Davis-Bacon and prevailing wage) to select a design team to draw detailed plans for the major system upgrades included in the scope of work. Concurrently, TCH staff will prepare the contractor bidding process so that the contractor selection process moves forward quickly after design work is finalized. Once contractors are selected, necessary building permits will be obtained through the City and the Tahoe Regional Planning Agency (TRPA) .

The initial phase involves minor interior demolition as needed to expose existing electrical components and assess the extent of additional demo required. The fire safety specialist team will also require minor demolition to gain access to the attic spaces and walls where sprinkler components will be installed. The electrical contractor will coordinate with the fire safety contractor to determine the appropriate electrical load required for the panel. Once electrical and fire safety system work is finished, a general contractor will complete drywall, patchwork, and paint as needed to finish each unit. The general contractor will also complete the ADA unit upgrades with detailed plans from an ADA specialist, and a hardscape contractor will simultaneously make improvements to the path of travel and parking pavement.

Our team’s project strategy is designed to deliver the project completely, on-time, and on-budget. We will prepare a detailed project plan, communicate frequently with all team members, manage multiple work streams concurrently, and quickly address any challenges. We will update HCD as required in the reporting framework and whenever substantial challenges arise that may impact project outcomes. The contingency line item is scaled to accommodate the majority of change orders anticipated, and we will work closely with vendors to manage costs as precisely as possible. We are confident that our project approach will be successful.

We want to make sure that all of our program partners have the resources, capacity, and tools to be successful. That includes, guidelines, strategic plans, operating manuals, implementation strategies, and other documentation that addresses how your program or project will be implemented. These plans do not need to be formal or adopted, but they should be implementable.

Upload your guidelines / strategic plan / operations plan / implementation strategy Operations Plan.pdf
Provide a detailed narrative describing the steps to be taken to complete the activity (i.e.: Task 1- create marketing plan; Task 2- hold a town hall meeting; Task 3- analyze feedback… etc.). This task narrative should indicate your knowledge of the steps and actions necessary to complete your activity. Narrative should include all actions taken to reach readiness through actions necessary for closeout.

The narrative must include the deliverables that will be completed as part of this activity in relationship to the task descriptions (i.e.: Deliverable 1- marketing plan; Deliverable 2- town hall meeting minutes… etc.). This deliverable narrative should indicate your direct knowledge of the documentation necessary to monitor and evaluate activity compliance. These documents should be part of your project file and will be reviewed as part of your onsite monitoring.

In completing the Tasks and Deliverables narratives, the applicant should demonstrate a knowledge of the specific steps needed to achieve the desired outcome.

Detailed Scope of Work - Task and Deliverables Narrative Our overarching development goals for the Bears Den are to achieve compliance with the City of South Lake Tahoe’s Single-Room City of South Lake Tahoe
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Occupancy (SRO) requirements (City Code Chapter 6.15, Article VIII) and extend the property’s usable life to meet Project Homekey’s 10-year use requirement, and beyond. The scope of work outlined below and throughout this application reflects our knowledge of the property’s current condition and the work required to meet the relevant code and program compliance requirements. Our project management strategy is designed to achieve these goals efficiently and deliver a successful rehabilitation project on time and within budget.

As part of technical assistance offered through Project Homekey, the California Department of General Services completed a Physical Needs Assessment (PNA) Report of Bears Den, on behalf of Tahoe Coalition for the Homeless. The report described several tiered improvements to be completed as part of a phased rehabilitation plan. The Tiers outlined below highlight the minimum improvements necessary to satisfy current building code standards and allow Interim Housing with occupancies 30 days or longer.
● Tier 1: Ensures the minimum improvements for the project to meet current building codes, accessibility requirements, and serve as interim supportive housing for Project Homekey. Project Homekey will trigger requirements to provide enough mobility accessible units to meet at least 5% of the total, plus 2% with communications features. Improvements to the accessible path of travel (including lobbies, public restrooms, etc.) will also be required to meet current ADA and CBC Chapter 11B requirements. ● Tier 3: Adds items to the scope that are recommended fire and life safety improvements required to meet current building code standards and items necessary to ensure general functionality and good repair for a minimum 10-year remaining useful life of building elements.
● Note that Tiers 2 and 4 are not applicable to the scope of work outlined for this rehabilitation phase, but may be reviewed for future scopes of work as further funding becomes available.

The CDBG-CV 2 & 3 funding will support completion of all improvements listed in Tiers 1 and 3, including:
● Accessibility of parking, path of travel, and main lobby ● Renovations to equip two (2) units with accessible mobility features, of which at least one (1) will include accessible communication features
● Electrical upgrades necessary to install fire/life safety improvements ● Wired 10-year tamper-proof carbon monoxide and smoke detection combination units in all residential units, common spaces, and offices.
● Fire alarm panel and internal sprinkler system
As funding allows, additional items may be incorporated into the scope of work, including: items identified in Tier 2, general maintenance and repair work, and/or improvements required for compliance with City SRO requirements. This may also include the joining of two (2) single rooms to meet square footage requirements under the SRO code, which would reduce the overall unit count by one (2) unit, from 22 to 21 units.

Implementation of the rehabilitation will require preparation of construction plans by a licensed architect or engineer and construction completed by licensed contractors.

Task/Deliverable

1. City enters into Standard Agreement with HCD/Professional agreement outlining scope, milestones, compliance, and payments

2. City enters in Subrecipient Agreement with TCH/Professional agreement outlining scope, milestones, compliance, and payments

3. TCH releases RFP for professional design services and any work not requiring design plans/Request for Proposals

4. TCH reviews responses to RFP and awards contracts to design professionals and any work not requiring design plans/Meet Federal procurement requirement

5. TCH enters into contracts with design professional(s) and vendors for any work not requiring design plans/Scope of work and vendor payment schedule

6. TCH to hold a project Kick-off meeting to specifically include prevailing wage requirements and tracking/Set standards and confirm scope and timeline for projects as well as compliance reporting requirements

7. TCH completes procurement process laid out above for vendor work requiring prior design plans/Same as above

8. TCH and vendors obtain required permits from City and TRPA/Permitting

9. Begin construction/Design drawings

10. Obtain preliminary approval of construction milestones to meet permit requirements/Progress Report

11. Obtain occupancy certificate from final permit review with City and TRPA/Final Report

12. TCH to conduct final walkthrough punch lists, staff training of major systems, sign off on contract completion, and authorize final construction draws to vendors/Completed project

13. Grant closeout documentation/Final Report

14. All-partner debrief to review project, discuss lessons learned, and identify next steps for future phases/Determine whether the project has met all the requirements and stayed within scope.

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Section V
It is a Department priority to ensure all eligible persons receive equitable access to services, and are served with dignity, respect and compassion regardless of circumstance, ability or identity. This includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color, immigrants, people with criminal records, people with disabilities, people with mental health and substance use vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. The following list of questions highlight items that you as the Grantee might be doing to address racial equity. If you have not started to address racial equity in your housing and community development projects and programs, this is an opportunity to describe your plans for how this funding will reduce disparities and increase racial equity in your communities. Answers in this section will not serve to qualify or disqualify applicants but rather will serve as a baseline measure of the current state of each applicant’s disparities, efforts and outcomes.

Has your jurisdiction completed an analysis of racial disparities in its programs that address housing insecurity, homelessness and economic insecurity?
No
How will you capture and analyze data to determine if you have disproportionate outcomes in your CDBG-CV funded project or program for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, homelessness, and COVID-19? In March 2021 the City of South Lake Tahoe Council adopted the 2021-2026 Strategic Plan, which includes goals and policies to advance the City's efforts to address historically marginalized and disproportionately impacted populations in the community. The Strategic Plan includes goals to execute the commitment to support diversity, equity, and inclusion. Strategic Action Items to achieve this goals include evaluating the City’s involvement with the Government Alliance on Race and Equity to develop a racial equity action plan. The City has begun exploring opportunities and resources for the development of a Racial Equity Plan.

How will you respond to identified disparities and use this funding to work toward racial equity in your CDBG-CV funded project or program?
If disparities are identified, actions consistent with the adopted Strategic Plan goal noted above and the Racial Equity Plan will be taken.

Does your organization have requirements for all subrecipients to look at data to determine racial disparities in its programs?
No
Does your organization have requirements for all subrecipients to put a plan in place to address racial disparities if they exist?
No
Identify and describe how people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color will access your CDBG-CV funded project or program.

Do you have Formal partnerships such as MOUs or subrecipient agreements with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative about the Formal Partnerships you have:

The City maintains agreements with the following organizations serving people in protected classes:
- Live Violence Free (Domestic Violence)
- Tahoe Coalition for the Homeless (Homeless supportive services) Do you have Informal partnerships with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color? No
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Do you have Materials in multiple language and accessible on jurisdiction website? Yes
Please provide a list and links to the materials in multiple languages:

City Council meeting agendas in English and Spanish http://www.cityofslt.us/84/Watch-City-CouncilPlanning-Commission-Me Planning Commission meeting agendas in English and Spanish http://www.cityofslt.us/84/Watch-City-CouncilPlanning-CommissionMe Do you have Communications campaigns on social media, radio, television or flyers targeted to people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative and any applicable links for the communications campaigns:

Translation services for City Council meetings and public workshops Do you have any 'other' means not listed for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color accessing your CDBG-CV funded project or program?
No
How are the voices of people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color and those with lived experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing disproportionate outcomes in local projects and programs?
Does your jurisdiction have an advisory body for community level planning and decision making (e.g. Housing Advisory Committee, Community Planning Advisory Committee)? Yes
Does your advisory body have seats for representatives from culturally specific serving organizations and/ or people in protected classes?
Yes
Please upload your governing documents that shows that seats are made available for representatives from culturally specific serving organizations or people in protected classes.

10.ERMA Policy.pdf
Does your advisory body have seats for people with lived experience of housing insecurity, homelessness, and/or economic insecurity?
Yes
Please upload your governing documents that shows that seats are made available for people with lived experience of housing insecurity, homelessness, and/or economic insecurity.

Res 2019-088 City Boards and Commissions.pdf
Do residents of your jurisdiction have access to any type of Boards and Commissions training to increase the political participation and decision-making power of low-income communities and communities of color? (e.g.

Boards and Commissions Leadership Institute, Public Boards and Commissions Training) Yes
Describe this training program and/or provide a link to the website describing it:

City maintains training budget for Planning Commissioners and City Council members to attend training regarding political participation and decision-making. In 2021 three Planning Commissioners attended the League of California Cities Planning Commissioner Academy which included the "From Dangerous Discourse to Extraordinary Engagement: Changing the Conversation on Inclusion" session.

Have culturally specific organizations (those addressing the needs of protected classes) have been involved in developing your jurisdiction’s COVID-19 response strategy, including plans, programming, and service provision? Yes
Please List:

South Lake Tahoe Family Resource Center http://tahoefrc.org/ City of South Lake Tahoe
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Has your organization taken steps to ensure these funds are accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs?
No
Will your organization use these funds to address the organizational capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? No
List your partner organizations that are addressing racial equity in the housing and homelessness response system, the economic development sector and the health care sector and how do you partner with them.

Organization Name:

Tahoe Coalition for the Homeless
Partnership Type:

Memorandum of Understanding
Number of years in this type of partnership:
1 Group(s) Served:

Black, Asian, Native American
Do you have additional partners to list?
No
Will you do deeper income targeting than CDBG-CV regulations require? Yes
Please describe:

HOMEKEY program requires extremely low-income targeting below 30% Area Median Income.

Please upload a copy of the written non-discrimination policy that will be used by the project sponsor.

Nondiscrimination Statement_TCH.pdf
Section VI
Milestones
Milestones are the progress markers or performance indicators that indicate progress toward the completion of your activity.

Milestones may directly relate to your task narrative and are enforceable through the standard agreement. Each activity must include at least a starting and a completion milestone, with a description of the milestone and a date. Additional milestones are optional and strongly encouraged.

Milestone #1 - Activity Start
Execute Standard Agreement and Subrecipient Agreement
Milestone #1 must be completed no later than 60 days after execution of the STD 213 Do you want to add additional optional milestones?
Yes
Milestone #2 (optional)
Design and Permitting
Milestone #3 (optional)
Contractor Bid and Execution
Milestone #4 (optional)
Construction Complete on Health and Safety Items
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Milestone #5 (optional)
Construction Complete on ADA Requirements
Milestone #6 (optional)
Milestone #7 (optional)
Milestone #8 (optional)
Milestone #9 (optional)
Milestone #10 - Confirmation of Closeout
Grant Closeout
Milestone #10 must be completed no later than 90 days after confirmation of closeout Readiness Criteria
Collaborators and Partners
Partnerships and collaborations are supported and in many cases encouraged in implementing your COVID-19 related activity.

Please indicate what types of partnerships you will be using in implementing your activity in the check-boxes and include a list of all of the different partners and collaborators including whether you have a formal or informal partnership agreement in the narrative section. Please upload and fully executed formal agreements as applicable.

If you are doing an activity in response to homelessness or to support persons experiencing homelessness you must coordinate with your Continuum of Care and identify them as a participating partner in this application. You will be required to track duplication of benefits in coordination with your Continuum of Care.

List of collaborators/partners
Non-Profit Service Providers
Provide a narrative listing your partners and collaborators:

Our partnership for the Bears Den rehabilitation project leverages the strengths of both partners to form a strong project team capable of delivering a successful project on time and within budget. The City of South Lake Tahoe (the City) is the eligible applicant and will be the award recipient, with Tahoe Coalition for the Homeless (TCH) serving as the subrecipient of the City.

Professional staff from both teams will contribute to various aspects of the project, with support from local agencies and key vendors.

In 2020, the City and TCH formed a Memorandum of Understanding (MOU) that outlines the nature and intent of our partnership in serving vulnerable unsheltered community members. The City and TCH also recently executed a more refined Operating Agreement which details our roles, responsibilities, expectations, and goals in relation to establishing and maintaining housing, shelter, and service programs for the benefit of South Lake Tahoe community members. The Operating Agreement establishes an ongoing framework for our partnership and enables activities such as this application for CDBG CV 2 & 3 funding and the rehabilitation project it will support. Once funds from this grant are awarded and the City enters into the Standard Agreement with HCD; the City will enter into a Subrecipient Agreement with TCH. This agreement will specifically outline the roles of both parties in relation to the CDBG-CV funds, with the City being the Administrator and TCH overseeing the project activity including all tasks, deliverables, and providing required data to the City to then be provided to HCD.

Staff of the City of South Lake Tahoe Development Department will support the Bears Den rehabilitation, and bring significant relevant experience and expertise to ensure successful oversight through each phase of the project. ● Hilary Roverud: The City’s Director of Development [insert brief professional bio here] ● Zachary Thomas: The City’s Housing Manager [insert brief professional bio here] The staff team at TCH collectively has 40 years of managing development projects, including funding applications, project and construction management, and compliance reporting.
● Cheyenne Purrington: The Coalition’s Executive Director has more than 17 years of experience in property, asset, and project management of affordable and supportive housing. Her project experience includes managing operations of over 70 affordable and supportive housing properties, as well as participating in project teams for 15 new construction and major renovation City of South Lake Tahoe
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projects. Cheyenne recently oversaw the successful financial repositioning of San Francisco’s largest supportive housing portfolio, totaling over 1,500 units. Additionally, she served on the project team of a $100m renovation producing 172 supportive housing units, expansive services suite, and outpatient clinic. Cheyenne’s experience in project planning and management has enabled TCH to identify and pursue funding opportunities, oversee critical renovation projects, and complete program reporting as needed. Cheyenne will provide ongoing guidance to the project team in order to navigate the project through completion. ● Kimberly Peterson: The Coalition’s Director of Housing brings significant experience working on a range of affordable and supportive housing funding types, including CDBG, CoC McKinney-Vento programs, ESG, HCV, and PH. Kimberly has an intimate knowledge of the CDBG program as she wrote three Consolidated Plans and also worked on a Residential Rehab project. Kimberly advised a group of real property investors creating over 150 units of scattered and site based, no-barrier, Housing First compliant units for Sacramento’s most vulnerable community members. Kimberly managed the compliance of $12 million in CoC funding.

Kimberly was specifically recruited by TCH for her deep knowledge of relevant funding programs and experience overseeing projects and compliance. Kimberly will serve as the primary project manager, overseeing TCH staff and key vendors to ensure milestones are completed correctly and on time. She will initiate the project design and scope of work determinations, complete the bidding process, manage contract negotiations with vendors, prepare project status reports, communicate with HCD and City staff, and complete final award and project closeout documentation. ● Angie Clark: The Coalition’s Maintenance Manager oversees the daily property operations and maintenance of the Project Homekey portfolio. Angie has a strong background in project engineering, property maintenance, and housing renovations. She oversees a small maintenance team and works closely with numerous local vendors to manage preventative and daily maintenance work orders as well as small-scale capital improvement projects. Angie will serve as the daily point-of-contact for contractors and vendors, including reviewing work completed, troubleshooting minor issues, and communicating with Kimberly regarding any major changes to the scope of work, budget, or timeline.

Both the City and TCH staff teams have planned in advance for staff capacity in order to accommodate management of the Bears Den rehabilitation project. Our project schedule includes estimates of staff time preparing project documentation, coordinating with the project team and key partners, and troubleshooting any unforeseen challenges throughout the project period. If deemed necessary, TCH is prepared to hire a part-time project manager in order to focus more resources on the project and provide an additional layer of program knowledge and oversight. We are confident our teams have the expertise and capacity necessary to ensure successful completion according to the timeline and budget set forth in this application.

In addition to City and TCH staff, our project team will be supported by key local partners involved in the project. The Tahoe Regional Planning Agency (TRPA) served as the public entity sponsor during the Project Homekey acquisition process, and is the relevant local planning agency that oversees planning, zoning, and code requirements. Our project team also partners closely with the County of El Dorado to coordinate efforts related to homelessness and supportive housing, and to identify complementary sources to fund any necessary scope of work not addressed in this initial renovation.

Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement 03_TCH_-_CSLT___MOU (1).pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement C-042-2021 Tahoe Coalition for the Homeless.pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Do you have a draft or executed agreement with a contractor/subrecipient? No
Threshold Criteria
Site Control
Some activities require proof of physical site control while others require proof of control of the resources necessary to complete the activity. For example, a service that provides delivered meals will need to have "control" of a vehicle for deliveries. In the narrative box, explain what type of site control will be necessary for your activity. Upload the applicable proof of site control.

If you believe no site control is required for your activity, indicate that in the narrative and explain why no site control is necessary for your activity.

Description of site control of the facility or means to conduct the services:

The property was acquired by the Tahoe Coalition for the Homeless in 2020 with Project HomeKey funding.

Upload Site Control Supporting Documentation
Bears Den Grant Deed.pdf
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Federal funds may not be used to pay contractors, non-profits, or agencies that are federally debarred. Provide a proof of no-debarrment for each agency, contractor, non-profit, or company that will receive funding or be paid out of this grant. Individuals that are not a business do not need to be checked.

Use https://www.sam.gov/SAM/ to check for excluded parties and upload proof that contractors etc. are not debarred.

If you do not yet know who your contractors or subrecipients will be, you do not need to show proof of debarrment check at application. However you will be required to check for debarment prior to contract or subrecipient agreement execution.

Debarment checks that do not show results will not be accepted. All parties must be registered in SAM.Gov. Unregistered: consultants, contractors, partners, or subrecipients will not be eligible for reimbursement.

Upload your Debarment Check
Suspension-Debarment check.pdf
Upload additional Debarment Check Documentation
TCH_SAMS_20210630.pdf
Upload an executed Statement of Assurances and Compliance. The template is found in the Files tab under the program solicitation. Please make sure the statement is completed with your jurisdiction's information and that the document has the specific CDBG-CV2 designation in the footer. The Statement of Assurances and Compliance is a legally binding document.

Upload your Statement of Assurances and Compliance with 2 CFR Part 200 * CDBG Assurances signed.pdf
Use the updated Citizen Participation Requirements document at https://www.hcd.ca.gov/policy-research/plans-reports/docs/FinalCitizen-Participation-Requirements-for-the-State's-Annually-Appropriated-Federal-Programs-Plans-and-Reports.pdf to complete your public participation. Use the guidance on holding public hearings and meetings during a disaster to ensure your organzation complies with public health priorities.

Use the Citizen Participation reference documentation in the Files tab of the solicitation for additional information on Limited English Proficiency (LEP) and a sample public notice.

Per 24 CFR §570.486 https://www.law.cornell.edu/cfr/text/24/570.486 the public notice should contain at the minimum, the amount of CDBG funds being requested, the amount of PI funds being used (if applicable), the range of activities that will be performed, the address, phone number, and times of the meeting.

Citizen Participation - Have you met all Public Hearings/Citizen Participation requirements? Yes
Upload Citizen Participation Proof of Public Notice
CDBG_CV2-3_TribuneAffidavit_20210409.pdf
Upload Public meeting/hearing presentation/handout materials Item_12_-_CDBG_CV 2_3.pdf
Upload Public Comment and Responses
Upload Public meeting/hearing presentation/handout materials Use the approved sample resolution from the Files tab of the Solicitation. Do not modify the sample language in the resolution.

Upload Approved Resolution for Application
Res 2021-021 CDBG Corovavirus Response Grant_.pdf
Download the FI$CAL TIN from the Files tab in the Solicitation. Do not use P.O. Box addresses on the TIN. Make sure the TIN includes the official name of your jurisdiction.

FI$CAL TIN FORM
Upload CA TIN Verification Form
CSLT - Government-Agency-Taxpayer-ID-Form.pdf
Monitoring and Compliance
Are all single audit findings cleared or in remediation? Yes - All findings have been addressed/we have no findings City of South Lake Tahoe
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Are all HCD CDBG program monitoring findings cleared or in remediation? N/A (no audit finding or not required to submit single audit) Are you in compliance with all exisiting HCD award agreements? Yes
Environmental
Use the Environment Review forms located on HUD's website at https://www.hudexchange.info/programs/environmentalreview/orientation-to-environmental-reviews/#overview to complete your environmental review. Note that even General Administration requires a statement of exemption. Upload the correct level of environmental review for your activity and a statement of exemption for any General Administration that you intend to use.

If the level of review for your activity is an Environmental Assessment or Environmental Impact Study, please upload the assessment or study plus consultation letters, identified mitigations, and/or conditions of approval. Please do not upload the entire environmental review record if it is more than 50 pages. Do upload any noticing FONSI/RROF or NOIRROF and Authorization to Use Funds if available that corresponds with the activity’s appropriate level of review. Acceptable formats of these forms can be located at https://www.hudexchange.info/programs/environmental-review/. To determine the correct level of review go to HUD’s environmental review overview page https://www.hudexchange.info/programs/environmental-review/orientation-to-environmentalreviews/#overview. Please make sure your Environmental Review is definitive in findings and that the program/project description matches the activity description in this application. Environmental reviews with inadequate project/program descriptions, findings that are not definitive or that have squishy language, do not adequately or correctly identify mitigations, did not complete required consultations, or that have other material deficiencies may result in disqualification.

Upload Activity NEPA Compliance
NEPA_AD_20210916.pdf
Upload General Administration NEPA Compliance
NEPA_GA_20210916.pdf
Upload additional proof of NEPA Compliance
NOI_RRF_TribuneInvoice_20210924.pdf
Section VII
Budget and Duplication of Benefits
You are expected to provide two activity budgets. There is a CDBG specific budget that you will complete as part if your application in the eCivis Grants Network. That budget is linked below and must be completed before you submit your application. You ALSO need to complete a full activity budget. Your full activity budget should use the sources and uses Excel template included in the Files tab in the Solicitation. You may use your own excel budget, provided it includes all of the sources and uses that will be included in your activity. Include line items for each component of your activity. Identify all funding sources that will be used to fund your activity including other federal and state funding, local funding, foundation or non-profit funding, donations and any other cash resources. Do not include in-kind donations or volunteer time.

This template will also be used to evaluate your duplication of benefits. Indicate in the template where you project increased utilization of your public services if you are proposing a public service activity.

Your complete activity budget narrative should include information about how the activity will be funded and whether or not the activity is viable if other funding sources are not available and the activity is only partially funded. For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Make sure the budget narrative has a relationship to the tasks and deliverables described above. The narrative should include information about how the CDBG funding will only be used to support a new activity, a modified existing activity, or an addition of a new type activity.

Do you have program income not already included and committed in a CDBG activity? No
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Budget Narrative:

The attached Duplication of Benefits spreadsheet serves as our project budget and details the specific sources and uses of funding for the proposed activity. The property acquisition was funded entirely through Project Homekey and the ongoing operational expenses of the program will be supported by operating subsidies provided by philanthropic partners through Enterprise Community Partners, Inc. The proposed rehabilitation activities will be funded through CDBG CV 2&3 and include project administration costs, professional design services, labor costs, and construction materials.

The project administration costs will be paid entirely from CDBG CV 2&3 funding. The City of South Lake Tahoe will receive $10k to support staff time attributed to this project. Tahoe Coalition for the Homeless (TCH) will receive $55,732 to support the general administration cost of personnel associated with the project as well as any administrative professional services required throughout the activity. Of the direct project costs, $88,000 will support professional design services to draw up plans for each portion of the scope of work. The majority of costs will support labor costs for contractors and vendors, totalling $263,925. The remaining portion of $87,975 will go towards construction materials.

Program operations during the rehabilitation period will be funded by our Enterprise philanthropic operating subsidy. Operating at 30% capacity, the program will include a portion of personnel costs for key supervisory and on-site staff, including:
● Executive Director
● Director of Housing
● Director of Services
● Stabilization Team Lead
● Client Services Coordinator
● Site Host
● Maintenance Manager
● Maintenance Technician
● Property Administrator
● Director of Administration
In addition to personnel expenses, the property operations budget provides for standard costs such as general maintenance materials, furnishings and appliances, supportive services supplies, office supplies and equipment, insurance, and utilities.

Several funding sources will be utilized to support this phase of the Bears Den rehabilitation project. Project Homekey funding supported the entire acquisition cost of the property in late 2020. The property is now wholly owned by Tahoe Coalition for the Homeless (TCH) with no debt service, liens, or other liabilities against the property. The Bears Den currently receives program income in the form of tenant rents and subsidies. During the rehabilitation process, no tenant rents will be collected as the units will only be utilized by Homekey program participants for short-term stays of fewer than 30 days. There is a small restaurant on the property that currently brings in $2,400/month, however, these funds go directly back into the maintenance of that structure.

This structure will not be part of this rehabilitation activity.

The property received a capitalized operating subsidy provided by philanthropic partners through Enterprise Community Partners, Inc. The operating subsidy is intended to support operations through the duration of the initial two-year Interim Housing operating period. During this time, the project team will pursue additional capital and subsidy funding sources to improve the physical property condition and support the long-term viability of the asset. We believe that the improvements implemented during this rehabilitation phase will enable our team to secure long-term subsidy sources that support program continuity for the remainder of the 10-year program period.

The program budget is designed to support the overall project administration, contractor scopes of work, and right-sized project overrun contingency built into each line item. Our team will leverage our past experience and expertise to carefully manage vendor contracts, project expenses, and contingency factors in order to maintain adherence to the proposed budget framework.

We are confident in our ability to establish strong controls for financial documentation, approval thresholds, and required reporting in order to comply with all relevant program regulations, accounting practices, and audit standards.

Upload Cost Allocation Plan (if applicable)
Upload Duplication of Benefit Tracker Form (in Excel)
Duplication of Benefit Tracking_BearsDen.xlsx
You will be responsible for documenting compliance with HUD's duplication of benefit requirements. You can find additional information about how to track duplication of benefits at the following link: HUD DOB See a Duplication of Benefits Policy sample in the Files tab of the Solicitation City of South Lake Tahoe
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Include a brief narrative explaining how you plan to track for duplication of benefits in your activity.

Staff time cannot be duplicated in our system. Staff Itemized Time reports are run monthly by the Director of Administration for billing funders. All funders require these reports that link time directly to the single funding source before releasing funds.

Reports are audited bi-weekly by direct supervisors who verify the correct funding source.

Vendor invoices may be itemized and classed to multiple funders, however direct line items cannot be duplicated. Sales by Class Detail reports are run monthly and audited by both the Executive Director as well as the Director of Administration.

Lastly, all budget line items for this project will continue to be updated, using the Duplication of Benefits tracker.

Upload your duplication of benefits tracking policy
2020 Grant Funding Compliance Policy (002).pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Resumes.pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Have you completed and submitted your eCivis Grants Network budget worksheet? Yes
Total Grant Dollars Requested CDBG CV-2/CV-3 Budget:
$505,632.00
View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/06015812-63C6-4195-8E94-3DC74742783E Application Goals
View Application Goals
https://portal.ecivis.com/#/peerGoals/6C6D783B-C861-4908-9FE5-4E51D338CADE By typing my name in the field below, I hereby certify that this application is true and complete to the best of my knowledge.:

Hilary Roverud
Average Score

0.00 # of Reviews
1 # of Denials
0 Original Submission Date (for re-submissions)
Exhibit E - Budget
Applications: File Attachments
Upload your guidelines / strategic plan / operations plan / implementation strategy Operations Plan.pdf
Please upload your governing documents that shows that seats are made available for representatives from culturally specific serving organizations or people in protected classes.

10.ERMA Policy.pdf
Please upload your governing documents that shows that seats are made available for people with lived experience City of South Lake Tahoe
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of housing insecurity, homelessness, and/or economic insecurity.

Res 2019-088 City Boards and Commissions.pdf
Please upload a copy of the written non-discrimination policy that will be used by the project sponsor.

Nondiscrimination Statement_TCH.pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement 03_TCH_-_CSLT___MOU (1).pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement C-042-2021 Tahoe Coalition for the Homeless.pdf
Upload Site Control Supporting Documentation
Bears Den Grant Deed.pdf
Upload your Debarment Check
Suspension-Debarment check.pdf
Upload additional Debarment Check Documentation
TCH_SAMS_20210630.pdf
Upload your Statement of Assurances and Compliance with 2 CFR Part 200 * CDBG Assurances signed.pdf
Upload Citizen Participation Proof of Public Notice
CDBG_CV2-3_TribuneAffidavit_20210409.pdf
Upload Public meeting/hearing presentation/handout materials Item_12_-_CDBG_CV 2_3.pdf
Upload Approved Resolution for Application
Res 2021-021 CDBG Corovavirus Response Grant_.pdf
Upload CA TIN Verification Form
CSLT - Government-Agency-Taxpayer-ID-Form.pdf
Upload Activity NEPA Compliance
NEPA_AD_20210916.pdf
Upload General Administration NEPA Compliance
NEPA_GA_20210916.pdf
Upload additional proof of NEPA Compliance
NOI_RRF_TribuneInvoice_20210924.pdf
Upload Duplication of Benefit Tracker Form (in Excel)
Duplication of Benefit Tracking_BearsDen.xlsx
Upload your duplication of benefits tracking policy
2020 Grant Funding Compliance Policy (002).pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Resumes.pdf
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Operations Plan
Summary
Our project team has a strong operations plan for the Bears Den Inn rehabilitation project designed to deliver a successful project on time and within budget, with minimal impact to program continuity. Our project implementation strategy relies on detailed project planning, regular team communication, and proactive contingency planning to quickly identify and resolve barriers. In order to manage the Bears Den Inn project efficiently, our team will prepare contracts that incentivize on-time deliverables, front load planning and tasks, and schedule concurrent work streams.

Strategic Context
This project will address major system upgrades and compliance issues that have arisen due to decades of deferred maintenance on the property.

Objectives
Make necessary property upgrades to meet all Federal, State, and Local habitability requirements for longterm housing as well as create upgrades to the property for increased and required ADA access.

Key Performance Indicators
● Planned Value
● Actual Cost
● Earned Value
● Cost Variance
● Schedule Variance
● Missed Milestones
● Tasks Completed
Financial Summary
The project administration costs will be paid entirely from CDBG CV 2&3 funding. The City of South Lake Tahoe will receive $10k to support staff time attributed to this project. Tahoe Coalition for the Homeless (TCH) will receive $55,732 to support the general administration cost of personnel associated with the project as well as any administrative professional services required throughout the activity. Of the direct project costs, $88,000 will support professional design services to draw up plans for each portion of the scope of work. The majority of costs will support labor costs for contractors and vendors, totalling $263,925. The remaining portion of $87,975 will go towards construction materials.

Key Assumptions & Risks
Assumptions
● Necessary funding will be obtained to complete this activity ● Key design professionals and vendors are available and ready to work ● All constructions materials and equipment are readily available and within budget ● The condition of the building will remain stable, therefore, the scope of work will remain the same City of South Lake Tahoe
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● Reimbursement request are processed in a timely manner Risks
● Consultant or contractor delays
● Estimating and/or scheduling delays
● Unplanned work that must be accommodated
● Pressure to cut corners due to cost or time constraints ● Scope Creep
● Project conflicts not resolved in a timely manner
● Delay in earlier project phases that impact timeliness of final work product ● Cash Flow
Goals
● Building a strong project team of vendors in our community ○ Our project team will host a series of kickoff meetings to introduce team members, review the overall project goals and scope, and set expectations for communication. The team will then meet regularly to review and update the project plan, ensure open communication between vendors, and encourage collaborative problem solving. As each vendor completes substantial work, the project team and City building department, will review and provide approval for moving forward to next phases. All changes to the original scope will be documented as change orders and formally reviewed by our project team. Any major changes to scope, budget, or timeline will be discussed and communicated to HCD, along with recommended corrective actions. Our team will also track any items outside of the approved scope that will be completed in future phases, as further funding becomes available.
● Obtaining partial occupancy during project activity
○ The Bears Den will remain partially occupied during construction, with approximately 30% of units occupied at any one time and only for up to 30 days as allowed by local code.

Program participants may be temporarily relocated within the property as unit access is required, and as rehabbed units achieve certificates of occupancy. Relocation information will be provided to any impacted residents and TCH staff will support residents with any relocation needs such as packing and moving. As each unit is issued a Certificate of Occupancy and receives formal SRO Program certification, the TCH team will place prescreened residents who meet the program eligibility criteria, in order to quickly achieve 100% occupancy in all 22 units.
● Supporting occupants during planned activity
○ The TCH services team will also support residents by providing on-site supportive services to ensure continued stability through the construction process. Residents will receive posted notification of any necessary unit access for inspections or contractor work, in order to respect privacy and reduce stress. Residents will also be provided with a regular construction schedule lookahead that highlights any impacts to parking, site access, noise, City of South Lake Tahoe
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or other factors, and provided with opportunities to ask questions, express concerns, and receive support for any needs.
● Delivering a strong product at the end of project activity ○ Our Bears Den operations plan reflects a strong commitment to excellent project management that emphasizes advance planning and good communication. The project team will work closely with the on-site supportive services team to support program participants throughout the process, so that both the rehabilitation project and program are minimally impacted. We are confident that our operations planning will achieve the program outcomes in an effective, efficient, and timely manner.

Next Steps
Seek and obtain additional funding to meet the goal of transitioning the property to R-2 Multi-family housing, which would make it eligible for long-term housing and/or supportive services subsidies.

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Resolution 2019-088 December 3, 2019 Page 1 of 6
Resolution 2019-088
Adopted by the City of South Lake Tahoe
City Council
December 3, 2019
City Commissions and Boards
Replacing Resolution 2017-28)

BACKGROUND
A. The City of South Lake Tahoe Commissions and Boards consist of: 1) Airport Land Use Commission; 2) Building and Housing Board of Appeals; 3) Parks and Recreation Commission; and, 4) Planning Commission.

B. This resolution provides the City Council, City staff and the public information regarding the structure, duties, qualifications and responsibilities of City Commissions and Boards.

C. This resolution provides the process for the appointment and removal of commissioners and board members and the general policies and procedures of City Commissions and Boards.

D. This resolution assists in facilitating the City Commission and Board operations and in maximizing public participation.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

Section 1. Application Process/ Appointment Process/ Removal:

Application Process: Applications to serve on City Commissions shall be received by the City Clerk on an ongoing basis and a solicitation/ recruitment shall be held commencing annually for any open seats on October 1 ( or · as soon thereafter).

Appointments to Boards and Commissions shall be made only from persons who have applied.

Persons interested in serving on a City Commission may pick up an application from the Office of the City Clerk located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, California or downloaded from the City of South Lake Tahoe, City Boards and Commissions webpage. Applications will also be mailed, faxed or emailed upon request to the Office of the City Clerk.

During the solicitation/ recruitment period, completed applications must be returned to the City Clerk by the deadline set forth in the Notice for the Solicitation period.

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The·City Clerk shall notify all current commissioners and applicants remaining on the Applicant List.

Appointment Process: The City Clerk will provide the City Councilmembers with copies of all applications received by the prescribed deadline.

The City Clerk will notify all applicants of the date and time of the City Council meeting when appointments will be made. Applicants are encouraged to attend the meeting and be
available if they wish to address the City Council or if the City Council wishes to interview the applicant.

The City Council will vote for their appointments following City Council Protocols, ll. Rules of Conduct, 10. Procedure for Motion.

After the appointments have been made, the City Clerk will administer an oath of office to each newly appointed commissioner at their first commission meeting and will provide each commissioner with a copy of the City Commission Handbook which will include this resolution, the City's Code of Ethics and FPPC Financial Disclosure Statements ( applicable to Airport Land Use Commission, Building and Housing Board of Appeals and Planning Commission). Those selected, but not present at the Council meeting, will be notified by the City Clerk' s Office oftheir appointment.

In accordance with Government Code Section 54972, the City Clerk will prepare and maintain an Appointment List of the names and terms of those voted upon to serve on each City Commission.

Those applicants not appointed will be placed on an Applicant List prepared by the City Clerk' s Office. The Applicant List will be maintained until the commencement of the next solicitation period. In the event of a vacancy on any Commission or Board, the City Council may appoint from the names remaining on the " Applicant List," and the Appointee selected would serve the, remainder of the unexpired term.

Removal: Any Commission or Board member may be removed at any time during his or her term, with or without cause, by a majority vote of the City Council.

Section 2. Residency Requirements
The following residency requirements shall apply to members of City Boards and Commissions:

A. Members of the Airport Land Use Commission, Building and Housing Board of Appeals, and Parks and Recreation Commission shall reside within the Tahoe Basin portion of El Dorado County.

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B. Members of the Planning Commission shall reside within the City limits.

Section 3. Structure Terms of Office and Qualifications The Airport Land Use Commission shall consist of two (2) members and shall serve two-year terms, commencing in February of odd numbered years.

Building and Housing Board of Appeals shall consist of at least three ( 3) members, but no more than five (5) members and shall serve two-year terms, commencing in February of odd numbered years.

The Parks and Recreation Commission shall consist of seven ( 7) members serving two-year staggered terms.

The Planning Commission shall consist of five (5) members serving two-year staggered terms.

Beginning February 2021:

Four (4) members of the Parks and Recreation Commission shall have terms commencing in February of odd numbered years and three (3) members shall have terms commencing in February of even numbered years.

Three ( 3) members of the Planning Commission shall have terms commencing in February of odd numbered years and two (2) members shall have terms commencing in February of even numbered years.

Section 4. Adoption of Rules and Procedures
Each Commission or Board may adopt its own rules of procedure, provide for the selection of officers, and take such other steps as reasonably required for the conduct of business in conformity with the laws of the State of California.

The Airport Land Use Commission shall meet on an as needed basis. The Parks and Recreation Commission shall meet at least quarterly; the Planning Commission shall meet monthly assuming there is business to conduct; the Building and Housing Board of Appeals shall meet on an as needed basis. There may be the need or occasion( s) for a Commission or Board to hold a special meeting.

In the event any Commissioner or Board member has three ( 3) absences in one calendar year (assuming there have been scheduled meetings to attend), their seat will be deemed to have been vacated and a new appointment will be made in a manner consistent with this resolution.

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Airport Land Use, Building and Housing Board of Appeals and Planning Commission members are required to comply with the State of California Political Reform Act, regulated by the Fair Political Practices Commission, by filing a Statement of Economic Interests Form 700 with the City Clerk. If any Airport Land Use, Building and Housing Board of Appeals or Planning Commission member fails to file the required disclosure statement after written notice from the City Clerk, their seat shall be deemed vacated and a new appointment will be made in a manner consistent with this resolution.

Section 5. Duties and Responsibilities
Members of Boards and City Commissions shall have the following duties and qualifications:

A. Airport Land Use Commission: The City's Planning Commission, when augmented with the Airport Land Use Commission, shall exercise the following responsibilities set forth in the Airport Comprehensive Land Use Plan (CLUP) under the authority of the California. Public Utilities Code, Chapter 4, Article 3.5, a follows:

1. The adoption of a basic Airport Land Use Commission Policy Plan, as adopted by the ALUC.

2. The adoption of land use plans for individual airports, as adopted by the South Lake Tahoe ALUC for Lake Tahoe Airport.

3. The incorporation of the land use compatibility guidelines contained in the CLUP into the general plan and land use regulations by cities and counties with jurisdiction over any geographic area subject to the CLUP. '

4. ALUC review and determination of compatibility of individual development proposals, general plan amendments, and other land use plans and regulations around airports.

B. Building and Housing Board of Appeals: 1) Hear and decide appeals of orders, decisions or determinations made by the Building Official in the application and interpretation of the Building and Housing related codes adopted by the City Council. 2) Hear and decide appeals regarding requirements of the City relating to the use, maintenance and change of occupancy of buildings and structures, including requirements governing alteration, additions, repair, demolition and moving. 3) Hear and decide appeals relating to new building construction and appeals relating to existing buildings.

The Board shall have no administrative authority, nor shall it be entitled to waive provisions of the Code in deciding on appeal.

C. Parks and Recreation Commission: 1) Advise the City Council concerning proposed policies relating to parks and recreation department operations within the City. 2) Review and recommend capital improvement projects in parks and recreation facilities within the City.

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D. Planning Commission: 1) Assist in the preparation, update of and recommendations to the City Council concerning the general plan for the physical development of the City. 2) Perform those duties set forth in Article 7 of the California Government Code under such conditions as the City Council may from time to time establish. 3) Serve as the Delinquent Refuse Hearing Board.

Any decision of any board or commission may be appealed to the City Council in accordance with the procedures established for that purpose.

In order to keep the City Council better informed, all City Commissions and Boards, via their Commission/ Board Clerk, shall provide the City Council with copies of all City Commission/ Board agendas and minutes. Each City Commission and Board shall have the opportunity at each City Council meeting, under agenda item City Commission Reports, to provide a brief report on their commission' s activities. All City Commissions and Boards shall make a formal written report to the City Council annually at the Council' s November meeting.

Section 6. Miscellaneous Matters
All members of Commissions or Boards shall be unpaid volunteers and not employees of the City. All members of Boards or Commissions shall be subject to the City's Code of Ethics and the City Clerk shall provide a copy of the City Commission Handbook, which includes the Code of Ethics, to each member of a Commission or Board upon their appointment.

To minimize operational costs, all meetings shall be scheduled in such a manner to reduce or eliminate the payment of overtime to city staff.

Any proposed training and travel expenditures will be provided by city staff to the City Manager for approval.

In compliance with the Brown Act, all meetings shall be open and public, and each meeting shall be tape recorded. Conformed Agendas shall constitute the official Minutes of Commission and Board meetings and will serve as documentation of actions taken.

Agenda packets shall be made available to the public for review at no charge. Copies, upon request, shall be assessed a fee consistent with the City's Fees & Charges Resolution adopted by the City Council.

The City Council may determine the need or necessity to appoint a Councilmember or City Staff member to serve as liaison to a City Commission or Board which could occur during their Councilmember Appointments and Assignments that are held during the second City Council meeting in January of each year or otherwise at a regular meeting in which the item is agendized.

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Resolution 2019-088 December 3, 2019 Page 6 of 6
Section 7. All resolutions in conflict herewith are hereby repealed.

Adopted by the City of South Lake Tahoe City Council on December3, 2019 by the following vote:

Yes: Bass, Collin, Laine and Wallace

Absent: Middlebrook
Date:_________
Jason Collin, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

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NONDISCRIMINATION STATEMENT
Tahoe Coalition for the Homeless does not and shall not discriminate on the basis of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other classes of individuals protected from discrimination under federal or state fair housing laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity sponsored by the orgnization per the Fair Employment and Housing Act including accompanying regulations, 2 CCR Section 12005 et seq, covering tenant screening and affirmative marketing requirements. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

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MEMORANDUM OF UNDERSTANDING
Between City of South Lake Tahoe and Tahoe Coalition for the Homeless Regarding Communication, Coordination, and Collaboration This Memorandum of Understanding (“ MOU”) is entered into by and between the City of South Lake Tahoe, a municipal corporation ( the “ City”) and Tahoe Coalition for the Homeless, a California nonprofit public benefit corporation collectively “ TCH”) under the terms and provisions set forth below. The City and TCH shall collectively be referred to herein as the “Parties” and individually as “Party.”

RECITALS
A. The City of South Lake Tahoe is the local government entity governing South Lake Tahoe, California, a small city located in the Tahoe Basin Region of El Dorado County.

B. Tahoe Coalition for the Homeless is a small nonprofit corporation providing services to homeless residents of South Lake Tahoe, whose mission is to end homelessness in the South Shore.

C. The City of South Lake Tahoe is a community of approximately 22,000, which regularly hosts more than 100,000 visitors as a regional and world- class recreational tourist destination. As such, many of the local employment opportunities are seasonal, part-time, low-wage, and unbenefited. A large part of the City’s housing inventory serves the tourist population therefore making affordable housing scarce for local families.

D. In the 2019 El Dorado County Homeless Point-In-Time Count & Survey, trained volunteers counted 613 people experiencing homelessness at the end of January. Among those counted, nearly 50% had lived in El Dorado County for their entire lives, and 80% had lived here for more than a year before becoming homeless.

Additionally, 27% were currently experiencing partner violence and 38% were experiencing first-time homelessness. There were 28 minor children, of whom 9 were unsheltered, and 86 transition- aged youth ( 18- 24 years old) - all 86 were found unsheltered. At least 77 people identified as part of a family unit and there were 61 seniors aged 62 years or older. In South Lake Tahoe, 110 individuals were counted, and certain subpopulations were disproportionately represented: African Americans were five ( 5) times more likely to be homeless; Native Americans, 13 times; Disabled, 3 times; and Veterans, 2 times.

E. Homelessness is a dangerous condition that frequently results in higher rates of morbidity and mortality.

South Lake Tahoe’ s harsh alpine winters can cause serious injury and illness for unsheltered people, including hypothermia, dehydration, frostbite, and respiratory illnesses. For the past five (5) years, TCH has operated an DocuSign Envelope ID: AC2E2082- 77BE-4AEE-BCC9- D0FEEA8DB65F City of South Lake Tahoe
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emergency warm room to provide life-saving shelter to individuals, and provides motel vouchers to families until housing can be secured. These supports have grown into a comprehensive suite of outreach, prevention, and case management services which ensure that South Lake Tahoe residents experiencing instability do not risk illness, injury, or death as a result of unsheltered homelessness.

F. In addition to negatively impacting South Lake Tahoe residents experiencing homelessness, there are other direct and indirect impacts on the community. Due to lack of preventative health care and safe, stable housing, people experiencing homelessness generate a significant number of calls for services from the South Lake Tahoe Fire and Police Departments, as well as high utilization of emergency medical services administered at the area’s only hospital, Barton Health. Unsheltered homelessness also negatively impacts local businesses, the tourist economy, sensitive ecological areas around Lake Tahoe, and the broader South Lake Tahoe community.

G. The Parties share a common interest in identifying solutions to prevent and reduce homelessness for South Lake Tahoe residents, especially those subpopulations considered highly vulnerable such as youth, families, seniors, and people with disabilities or serious health conditions. The ongoing COVID- 19 pandemic has made these groups even more vulnerable to negative health effects and are less able to adhere to public health guidance and local mandates.

H. The City and TCH desire to enter into this MOU to describe their agreements and relationship with respect to the issue of homelessness within the city limits of South Lake Tahoe, CA.

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AGREEMENT
NOW, THEREFORE, it is hereby acknowledged, City and TCH hereto mutually agree as follows:

1. Both parties will seek to identify opportunities to develop shared strategies to prevent and reduce homelessness experienced by South Lake Tahoe residents.

2. The City will provide TCH with regular data regarding homelessness – police calls, fire and emergency transport, etc.

3. TCH will prepare and submit quarterly reports on homelessness, clients served, local programming offered, and housing availability to the City.

4. TCH will coordinate with City departments, including Development Services, Fire and Police to serve our community.

5. TCH will commit to a “local preference policy” where they will prioritize services and housing opportunities for residents of South Lake Tahoe.

6. Both parties commit to jointly reviewing funding opportunities available to bring financial resources to our community which serve the priorities of the City.

7. TCH will utilize housing inventory in a manner in which it was built and permitted, and will adhere to all applicable City land use, zoning and building codes.

8. The City will review and accept reasonable request for compliance oversight for funding awards, such as but not limited to the Homekey Grant Program, which are related to affordable and supportive housing in partnership with TCH.

9. The City Manager will coordinate with TCH and other agencies ( including El Dorado County) involved in the local Continuum of Care ( CoC) and Coordinated Entry System to develop regional strategies and to leverage resources.

10. Either Party may terminate this MOU at any time by written notice given to the other Party.

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IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and therefore become effective as of the last date written below.

City of South Lake Tahoe
Jason Collin, Mayor Dated
Approve as to Form:

Heather Stroud, City Attorney Dated
Attest:

Susan Blankenship, City Clerk Date
Tahoe Coalition for the Homeless
Signed Dated
Name Title
41Page
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

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OPERATING AGREEMENT
Between City of South Lake Tahoe and Tahoe Coalition for the Homeless This Operating Agreement is entered into by and between the City of South Lake Tahoe, a municipal corporation (the “City”) and Tahoe Coalition for the Homeless, a California nonprofit public benefit corporation (“TCH”) under the terms and provisions set forth below.

Recitals
A. The City of South Lake Tahoe is the local government entity governing South Lake Tahoe, California, a small city located in the Tahoe Basin Region of El Dorado County.

B. Tahoe Coalition for the Homeless is a small nonprofit corporation providing services to homeless residents of South Lake Tahoe, whose mission is to end homelessness in the South Shore.

C. On September 22, 2020 the City and the Tahoe Coalition for the Homeless (TCH) entered in to a Memorandum of Understanding (MOU) to describe their agreements and relationship with respect to the issue of homelessness within the city limits of South Lake Tahoe, CA. The MOU recognizes the partnership between the City and TCH in identifying solutions to prevent and reduce homelessness for South Lake Tahoe residents, especially those subpopulations considered highly vulnerable such as youth, families, the elderly, and people with disabilities or serious health conditions.

D. Since entering in to the MOU, TCH has acquired ownership of the following three hotel properties within the City, utilizing state Homekey grant funds, to provide homes for people experiencing or at risk of homelessness:
2250 Lake Tahoe Blvd, (Bears Den)
2215 Lake Tahoe Blvd, (The Bird’s Nest)
1137 Emerald Bay Road, (Red Lodge)
E. The City and TCH are working in partnership to ensure the continued operation, rehabilitation and maintenance of the properties and establish this Operating Agreement to memorialize that partnership.

Agreement
NOW, THEREFORE, it is hereby acknowledged, City and TCH hereto mutually agree as follows:

Utilizing the Housing First model, TCH will provide safe, low-barrier long term housing, as well as stabilization and supportive services contributing to the mutual goals of ensuring instances of homelessness are rare, brief, and non-recurring.

C-042-2021
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On-Site Supportive Services

1. Using the full spectrum of the County’s social services resources in service of client needs, TCH and the City will strive for the ultimate goal for each client to gain the skills needed to be stable, independent and productive members of the community.

2. TCH will insure that supportive services programs and clients comply with the rules as specified in Federal, State and County housing programs.

3. TCH will work in partnership with other agencies, churches and businesses in the area to reduce duplication of services and to use best practices to serve the needs of clients at the lowest possible cost to the City.

4. TCH will maintain staffing levels necessary for delivery of residential services at each of the properties listed above, including but not limited to:
a. 24-hour Staff
b. Janitorial Services
c. Site Management and Maintenance
d. Site monitoring for fire hazard conditions
e. Primary point-of-contact available at all times to address issues that may arise and coordinate security issues with the South Lake Tahoe Police Department.

5. TCH will set-up and provide the following facilities to residents at each property:
a. Meal preparation area
b. Telephone access & message services, including an ADA-compliant telephone c. Waste removal and disposal to include, at a minimum, an onsite dumpster and weekly refuse and recycling service from South Tahoe Refuse.

Off-Site Supportive Services

1. In addition to on-site supportive services at the property locations, TCH provides supportive services at the Red Lodge location for both housed and unhoused clients. This property has several confidential offices available, a lobby space, and a large community room that are used for the services that were previously offered at their 3rd Street Office.

This new location also offers three public restrooms, one of which has a shower that is available to unhoused clients. TCH offices will support client programs for the target population.

Property Maintenance and Rehabilitation
The City supports TCH in their partnership with a private or non-profit housing developer and housing financial consultant to convert the properties from interim housing to Permanent Supportive Housing. The City and TCH will evaluate the project’s competitiveness for funding programs in order to develop a proactive strategy for rehabilitation of the properties consistent with the Physical Needs Assessments (PNAs) prepared by the State of California Real Estate Services Division of the General Services Department and AEI consultants.

1. TCH will prepare a Rehabilitation Plan for each property identifying priority construction and the order of phased construction work to achieve compliance with local, regional, state and federal requirements for long term residential use. The Rehabilitation Plan will C-042-2021
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include design and construction cost estimates prepared by a licensed architect or engineer, which will be updated as necessary.

2. TCH and the City will jointly review funding opportunities available to rehabilitate the properties. The City will review and accept reasonable requests for compliance oversight for funding awards which are related to rehabilitation and operation of the properties as Permanent Supportive Housing.

3. TCH will maintain the properties to ensure compliance with building, housing and property maintenance code standards, and site maintenance standards as required by the applicable City Multi-Family Dwelling Inspection and Maintenance Program (City Code Chapter 6.30) or Single Room Occupancy (SRO) Program (City Code Chapter 6.15, Article VIII).

4. TCH will insure the establishment of necessary controls in place to qualify for and administer public funding programs. TCH will maintain all records required by Federal and/or State regulations pertinent to the activities funded under this Agreement. TCH shall make available to the City, all program and/or project-related records, documents, and any other financial data or records for review.

5. The term of this Agreement shall be for three (3) years commencing April 20, 2021.

CITY OF SOUTH LAKE TAHOE: TAHOE COALITION FOR THE HOMELESS:

By___________________________ By ________________________________ Joseph Irvin, City Manager Cheyenne Purrington, Executive Director Date __________________________ Date _____________________________

APPROVED AS TO FORM:

By____________________________ Date _______________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date _______________________________ Susan Blankenship, City Clerk
C-042-2021
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1 City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, April 20, 2021 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Pursuant to the Governor's Executive Order N-29-20
City Council may participate via video/teleconference and the public may participate via email or telephone only.

See below for zoom and live stream instructions
City Council
Tamara Wallace, Mayor
Devin Middlebrook, Mayor Pro Tem
Cody Bass, Councilmember
Cristi Creegan, Councilmember
John Friedrich, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.

Public Participation
A public agenda packet is available for review on the City’s Website at www.cityofslt.us or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected].

In accordance with Executive Order N-29-20, remote public participation is allowed in the following ways:

City Council meetings are live-streamed on Channel 21 and on the City’s website at www.cityofslt.us. To join the City Council meeting via ZOOM Webinar, use this link https://zoom.us/j/95768383734 By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button. If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is 957 6838 3734 press *9 to indicate a desire to make a comment. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.

In Writing: Written public comment may be sent to [email protected] When emailing comments, please identify in the subject line the agenda item to which your comments relate. Comments received by 4 p.m. the day before the meeting will be distributed to the City Council prior to the meeting. Any comments emailed to [email protected] or otherwise provided to a majority of the City Council prior to the close of public comment regarding any item on this agenda will be made available for public inspection within the Agenda posted on the City’s Website at www.cityofslt.us. Written comments will not be read out loud during the meeting.

Every reasonable effort will be made to accommodate any person needing special assistance to participate in this meeting. Contact the City Clerk at (530) 542-6005 in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Call to Order/Pledge of Allegiance
Roll Call
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2 Recognitions

1. City Employee Recognitions
Requested Action / Suggested Motions: Seven employees will be introduced to City Council. One employee will be recognized for reaching 15 Years-Service and two will be recognized for 5 YearsService Responsible Staff Member: Various

2. Certificates of Appreciation - Heroes of COVID
Requested Action / Suggested Motions: City Council will recognize persons who provided selfless service to the citizens of the South Lake Tahoe and El Dorado County throughout the COVID Pandemic of 2020 and 2021.

Responsible Staff Member: Various Departments
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
Proclamations

3. Proclamations - Child Abuse Prevention Awareness Month, Sexual Assault Awareness Month, Education & Sharing Day
Requested Action / Suggested Motions: Issue Proclamations to Live Violence Free recognizing April 2021, as "Child Abuse Prevention Awareness Month", and "Sexual Assault Awareness Month". Acknowledge a Proclamation issued to Rabbi Mordey Richler, recognizing March 24, 2021, as "Education & Sharing Day".

Responsible Staff Member: Susan Blankenship, City Clerk City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

4. City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion to approve the March 9 and March 16, 2021 City Council meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk

5. Pioneer Trail Pedestrian Improvement Project Phase II Grant Acceptance Requested Action / Suggested Motions: Pass a Resolution accepting Surface Transportation Grant Block (STBG) funding in the amount of $110,274 for the Pioneer Trail Pedestrian Improvement Project Phase II.

Responsible Staff Member: Randy Carlson, Associate Civil Engineer City of South Lake Tahoe
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Requested Action / Suggested Motions: Pass a Resolution accepting Grant Award from California State Parks, Division of Boating and Waterways Agreement in an amount up to $56,464.00 and accepting El Dorado County Vessel Property Taxes in an amount up to $41,455.00 for the Police Boating Safety and Enforcement Program.

Responsible Staff Member: Travis Cabral, Police Lieutenant

7. Operating Agreement with Tahoe Coalition for the Homeless Requested Action / Suggested Motions: Pass a Motion authorizing the City Manager to execute an Operating Agreement with the Tahoe Coalition for the Homeless establishing each party's role in the continued operation, rehabilitation and maintenance of properties owned by TCH to reduce homelessness in South Lake Tahoe.

Responsible Staff Member: Hilary Roverud, Director of Development Services

8. City of South Lake Tahoe Comprehensive Annual Financial Report (Annual Report), including the Independent Auditor's Report on the Basic Financial Statements of the City of South Lake Tahoe; Agreed Upon Procedures Report on Compliance with the Article XIII-B 2019-20 Appropriation Limit Calculations; and Federal Awards Reports in Accordance with the Uniform Guidance, all for the fiscal year ended September 30, 2020.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Olga Tikhomirova, Financial Services Manager

9. Concessionaire Agreement for Food and Beverage Concession at Lakeview Commons Requested Action / Suggested Motions: Pass a Resolution authorizing a concessionaire agreement with H&H Ohana Corporation to operate Tessie's BBQ and Beach Bites Food and Beverage Services at Lakeview Commons.

Responsible Staff Member: Lauren Thomaselli, Parks and Recreation Director Public Hearing

10. Ski Run Business Improvement District Levy of Assessment for Business License Year 2021/2022 Requested Action / Suggested Motions: Pass a Resolution confirming the Ski Run Business Improvement District annual report and levying the assessment for business license year 2021/2022.

Responsible Staff Member: Ben Hannah, Accountant ll

11. Tentative Map for 906 Emerald Bay Road Residential Project Requested Action / Suggested Motions: Pass a Resolution approving Tentative Subdivision Map for the 906 Emerald Bay Road Residential Project.

Responsible Staff Member: John Hitchcock, Planning Manager

12. Application for Community Development Block Grant Program Coronavirus Response Round 2/3 Requested Action / Suggested Motions: Pass a Resolution authorizing the City Manager to execute and deliver all applications for funding and act on the City's behalf in all matters pertaining to such applications from the Community Development Block Grant Program - CARES Act Round 2 and 3 Notice of Funding Availability dated December 18, 2020.

Responsible Staff Member: Hilary Roverud, Director of Development Services City of South Lake Tahoe
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4 Regular-Unfinished Business

13. COVID-19 Update and City Special Events
Requested Action / Suggested Motions: Receive and file COVID-19 Update. Pass a Motion directing staff to review event applications and issue permits based on the applicants ability to demonstrate compliance with the current California Department of Public Health guidelines for public gatherings.

Responsible Staff Member: Joseph Irvin, City Manager and Lauren Thomaselli, Director of Parks and Recreation
Regular-New Business

14. City of South Lake Tahoe First Responder COVID Hazard Pay Requested Action / Suggested Motions: Pass a Resolution authorizing one-time $2,500 COVID-19 Hazard Pay to the City of South Lake Tahoe Sworn Police, Fire and Community Services Officer Employees from the remaining unused COVID-19 Small Business Sustainability Loan funds.

Responsible Staff Member: Joseph Irvin, City Manager

15. Draft Electric Vehicle Transition Plan
Requested Action / Suggested Motions: Receive report and provide direction to the City Manager and staff regarding the Draft Five Year Electric Vehicle Transition Plan.

Responsible Staff Member: Jim Marino, Capital Improvements Project Manager

16. Purchase of one (1) Tesla Model 3 AWD Vehicle for City Pool Car Use Requested Action / Suggested Motions: Pass a Motion approving the purchase of one (1) Tesla Model 3 AWD Vehicle at a cost not to exceed $49,208 and approving the expenditure of $10,000 from Existing Capital Fund 310 for the supply and installation of a charging station for the vehicle.

Responsible Staff Member: Jim Marino, Capital Improvements Project Manager

17. 2008 Drainage Master Plan Update including an Asset Replacement and Maintenance Element Requested Action / Suggested Motions: 1) Pass a Resolution amending annual budget by $35,000 to the drainage pipe replacement fund to complete a Condition Assessment; and/or, 2) Pass a Resolution amending the annual budget by $35,000 in additional funding to the Drainage Master Plan account to initiate design and easement acquisition for new drainage projects to solve community flooding issues.

Responsible Staff Member: Jason Burke, Stormwater Program Coordinator

18. Road Rehabilitation Plan Update
Requested Action / Suggested Motions: Pass a Motion directing staff to prepare a request for bids to repave either: (1) Lake Tahoe Blvd. (City Limit to the Wye) and Spruce Ave. (entire length) for an estimated cost of $1,271,000; or (2) Lake Tahoe Blvd. (City Limit to the Wye), Spruce Ave. (entire length), and Pioneer Trail (City Limit to Blackwood Ave.) for an estimated cost of $3,697,000. If Option 2 is selected, pass a Resolution allocating $2,000,000 of undesignated general funds to the Road Rehabilitation account.

Responsible Staff Members: Randy Carlson, Associate Civil Engineer and Ray Jarvis, Director of Public Works
Agenda Planning Calendar

19. Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joe Irvin, City Manager
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5 Updates and Announcements (City Attorney, City Clerk, City Manager) Monthly Narrative Reports - Department Heads
Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member: Various
Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Closed Session

20. Conference with Labor Negotiator - Government Code section 54957.6(a).

Designated representatives:

Joseph Irvin, City Manager
Debbie McIntyre, Administrative Services Director
Heather Stroud, City Attorney
Beverly Roxas, Assistant City Attorney
Thomas Stuart, Human Resources Manager
Patrick Clark, Chief Labor Negotiator
Employee Organizations:

Stationary Engineers Local 39 (General and Public Works) Stationary Engineers Local 39 (Administrative & Confidential Association) South Lake Tahoe Firemen’s Association
South Lake Tahoe Police Association (Police Employees Unit) South Lake Tahoe Police Officers Association
South Lake Tahoe Police Supervisors Association

21. Conference with Legal Counsel – Anticipated Litigation, Significant Exposure to Litigation – Government Code section 54956.9(d)(2), (e)(2) (proposed settlement of retiree medical care claim with Norma Smith).

22. Public Employee Performance Evaluations – Government Code section 54957(b)(1). Title: City Manager and City Attorney.

23. Conference with Labor Negotiator - Government Code section 54957.6(a) Designated representative: Thomas Stuart, Human Resources Manager Unrepresented employees: City Manager and City Attorney Closed Session Report
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday, April 20, 2021 meeting of the City of South Lake Tahoe City Council was posted and available for review on Thursday, April 15, 2021 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed April 15, 2021
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Susan Blankenship, Elected City Clerk
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1 Ciudad de South Lake Tahoe
Consejo Municipal
Agenda de la reunión,
martes 20 de abril de 2021 a las 9 a. m.

Ayuntamiento - Cámaras del Consejo - 1901 Lisa Maloff Way, South Lake Tahoe De conformidad con la Orden Ejecutiva del Gobernador N-29-20 el Consejo Municipal podrá participar por video/teleconferencia y el público podrá participar por correo electrónico o teléfono solamente.

Consulte las instrucciones de Zoom y transmisión en vivo a continuación Consejo Municipal
Tamara Wallace, alcaldesa
Devin Middlebrook, alcalde Pro Tem
Cody Bass, concejal
Cristi Creegan, concejala
John Friedrich, concejal
Misión del Consejo Municipal
El Consejo Municipal existe para representar el
interés público, supervisar las operaciones de la
Ciudad y planificar el futuro de la Ciudad.

Participación del público
Está disponible un paquete público de la agenda para su revisión en el sitio web de la Ciudad en www.cityofslt.us o comunicándose con la Oficina del Secretario Municipal, al (530) 542-6005 o [email protected].

De acuerdo con la Orden Ejecutiva N-29-20, se permite la participación pública remota de las siguientes formas:

Las reuniones del Consejo Municipal se transmiten en vivo por el Canal 21 y en el sitio web de la Ciudad en www.cityofslt.us. Para unirse a la reunión del Consejo Municipal a través de un webinar de ZOOM utilice este enlace https://zoom.us/j/95768383734
Por teléfono: si se está uniendo a la reunión a través de ZOOM y desea hacer un comentario, presione el botón “raise a hand” (levantar la mano). Si se va a unir a la reunión a través del Canal 21 o la transmisión en vivo y desea hacer un comentario, llame al (530) 542-6500. El ID de la reunión es 957 6838 3734, presione *9 para indicar que desea hacer un comentario. El secretario lo llamará por los últimos tres dígitos de su número de teléfono cuando sea su turno de hablar.

Por escrito: los comentarios públicos por escrito pueden enviarse a [email protected] Al enviar comentarios por correo electrónico, por favor identifique en la línea de asunto el punto de la agenda al que se refieren sus comentarios. Los comentarios recibidos hasta las 4 p. m. del día anterior a la reunión se distribuirán al Consejo Municipal antes de la reunión. Cualquier comentario enviado por correo electrónico a [email protected] o proporcionado de otra manera a la mayoría del Consejo Municipal antes del cierre de los comentarios públicos sobre cualquier punto de esta agenda estará disponible para su inspección pública dentro de la Agenda publicada en el sitio web de la Ciudad en www.cityofslt.us. Los comentarios escritos no se leerán en voz alta durante la reunión.

Se harán todos los esfuerzos razonables para acomodar a cualquier persona que necesite asistencia especial para participar en esta reunión. Comuníquese con el secretario de la Ciudad al (530) 542-6005 antes de la reunión para obtener asistencia [28 CFR 35.102.35.104 ADA Título II y Código de Gobierno de la Ley Brown, Secciones 54953.2, 54954.1, 54954.2 y 54957.5].

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Pase de lista
Reconocimientos

1. Reconocimiento de empleados de la ciudad
Acción solicitada/mociones sugeridas: se presentará a siete empleados al Consejo Municipal. Un empleado será reconocido por alcanzar los 15 años de servicio y dos serán reconocidos por 5 años de servicio
Miembro responsable del personal: Varios

2. Certificados de reconocimiento: héroes de la COVID
Acción solicitada/mociones sugeridas: El Consejo Municipal reconocerá a las personas que prestaron un servicio desinteresado a los ciudadanos de South Lake Tahoe y del condado de El Dorado durante la pandemia de COVID de 2020 y 2021.

Miembro responsable del personal: varios departamentos
Comunicaciones públicas
Esta es la oportunidad del público para hablar sobre cualquier tema NO LISTADO en esta agenda. Los comentarios se limitarán a cuatro (4) minutos. De acuerdo con la Ley Brown, el Consejo Municipal no puede deliberar ni votar sobre ningún asunto planteado en las comunicaciones públicas, pero puede responder brevemente a las declaraciones o preguntas formuladas. (Secciones 54954.2 del Código de Gobierno) Proclamas

3. Proclamas: mes de la Concientización sobre la Prevención del Abuso Infantil, Mes de la Concientización sobre la Agresión Sexual, Día de la Educación y el Intercambio Acción solicitada/mociones sugeridas: emitir proclamas para Vivir sin violencia, reconociendo a abril de 2021 como "Mes de la Concientización sobre la Prevención del Abuso Infantil" y "Mes de la Concientización sobre la Agresión Sexual".

Reconocer una proclama emitida al Rabino Mordey Richler, que reconoce al 24 de marzo de 2021 como "Día de la educación y el intercambio".

Miembro responsable del personal: Susan Blankenship, secretaria municipal Informes de la Comisión Municipal
Agenda de consentimiento
Comentario público: esta es la oportunidad del público para hablar sobre cualquier tema incluido en la Agenda de Consentimiento. Los comentarios se limitarán a tres (3) minutos.

La Agenda de Consentimiento consta de puntos de naturaleza periódica o rutinaria considerados bajo una sola acción.

Cualquier miembro del Consejo puede hacer que se elimine un punto de la Agenda de Consentimiento y se considere por separado a pedido.

Aprobar una Moción para adoptar la Agenda de Consentimiento en una moción excepto según se indique en cada punto.

4. Actas de la reunión del Consejo Municipal
Acción solicitada/mociones sugeridas: aprobar una moción para aprobar las actas de las reuniones del 9 y 16 de marzo de 2021.

Miembro responsable del personal: Susan Blankenship, secretaria municipal City of South Lake Tahoe
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3 5. Aceptación de la subvención de la fase II del Proyecto de mejora de la ruta peatonal Pioneer Trail Acción solicitada/mociones sugeridas: aprobar una Resolución que acepte la financiación del Bloque de Subvenciones al Transporte Terrestre (STBG, por sus siglas en inglés) por un importe de $110,274 para la fase II del Proyecto de mejora de la ruta peatonal Pioneer Trail.

Miembro responsable del personal: Randy Carlson, ingeniero civil adjunto

6. Programa policial de seguridad de las embarcaciones y de aplicación de la ley Acción solicitada/mociones sugeridas: 1) Aprobar una resolución aceptando la concesión de la subvención de los Parques Estatales de California, División de Navegación y Vías Navegables, por un importe de hasta $56,464.00 y aceptando los impuestos sobre la propiedad de las embarcaciones del Condado de El Dorado por un importe de hasta $41,455.00 para el Programa Policial de Seguridad Náutica y Aplicación de la Ley.

Miembro responsable del personal: teniente Travis Cabral, sargento de Policía

7. Acuerdo de funcionamiento con la Coalición de Tahoe para los sin techo Acción solicitada/mociones sugeridas: aprobar una moción que autorice al Administrador de la Ciudad a ejecutar un Acuerdo Operativo con la Coalición de Tahoe para los sin techo que establezca el papel de cada parte en la operación continua, la rehabilitación y el mantenimiento de las propiedades propiedad de TCH para reducir la falta de vivienda en South Lake Tahoe.

Miembro responsable del personal: Hilary Roverud, directora de servicios de desarrollo

8. Informe financiero anual integral de la Ciudad de South Lake Tahoe (Informe anual), que incluye el Informe del Auditor independiente sobre los Estados Financieros Básicos de la Ciudad de South Lake Tahoe; Informe de procedimientos acordados sobre el Cumplimiento de los cálculos del límite de apropiación del Artículo XIII-B 2019-20; e Informes de adjudicaciones federales de conformidad con la Guía uniforme, todos para el año fiscal que terminó el 30 de septiembre de 2020.

Acción solicitada/mociones sugeridas: recibir y archivar.

Miembro responsable del personal: Olga Tikhomirova, directora de servicios financieros

9. Contrato de Concesión de Alimentos y Bebidas en Lakeview Commons Acción solicitada/mociones sugeridas: aprobar una Resolución autorizando un acuerdo de concesión con H&H Ohana Corporation para operar los servicios de comida y bebida Tessie's BBQ y Beach Bites en Lakeview Commons.

Miembro responsable del personal: Lauren Thomaselli, directora de parques y recreación Comunicaciones públicas

10. Distrito de Mejora de Negocios de Ski Run Imposición de la cuota para el año de licencia de negocios 2021/2022 Acción solicitada/Mociones sugeridas: aprobar una Resolución que confirme el informe anual del Distrito de Mejora Comercial de Ski Run y que imponga la evaluación para el año de licencia comercial 2021/2022.

Miembro responsable del personal: Ben Hannah, Contador II

11. Mapa tentativo para el proyecto residencial de 906 Emerald Bay Road Acción solicitada/mociones sugeridas: pasar una Resolución aprobando el Mapa de Subdivisión Tentativa para el Proyecto Residencial 906 Emerald Bay Road.

Miembro responsable del personal: John Hitchcock, gerente de planificación

12. Solicitud del Programa de Subvención en Bloque para el Desarrollo de la Comunidad Respuesta al Coronavirus Ronda 2/3 Acción solicitada/Mociones sugeridas: aprobar una Resolución que autorice al administrador municipal a ejecutar y entregar todas las solicitudes de financiamiento y a actuar en nombre de la Ciudad en todos los asuntos relacionados con dichas solicitudes del Programa de Subsidios en Bloque para el Desarrollo de la Comunidad - Ley CARES Ronda 2 y 3 Aviso de Disponibilidad de Financiamiento con fecha 18 de diciembre de 2020.

Miembro responsable del personal: Hilary Roverud, directora de servicios de desarrollo City of South Lake Tahoe
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13. Actualización de COVID-19 y eventos especiales de la ciudad Acción solicitada/mociones sugeridas: recibir y archivar la actualización de COVID-19.

Aprobar una moción para que el personal revise las solicitudes de eventos y emita los permisos basándose en la capacidad del solicitante para demostrar el cumplimiento de las directrices actuales del Departamento de Salud Pública de California para las reuniones públicas.

Miembro responsable del personal: Joseph Irvin, administrador de la ciudad y Lauren Thomaselli, directora de parques y recreación
Regular: asuntos nuevos

14. Prestación por condiciones de riesgo COVID para el equipo de respuesta inicial de la Ciudad de South Lake Tahoe
Acción solicitada/mociones sugeridas: aprobar una Resolución autorizando un pago único de $2,500 por Riesgo COVID-19 a los agentes de policía, bomberos y empleados de servicios comunitarios de la Ciudad de South Lake Tahoe de los fondos restantes no utilizados del Préstamo de Sostenibilidad para Pequeñas Empresas COVID-19.

Miembro responsable del personal: Joseph Irvin, administrador de la Ciudad

15. Proyecto de Plan de Transición del Vehículo Eléctrico Acción solicitada/mociones sugeridas: recibir un informe y dar instrucciones al administrador de la Ciudad y al personal en relación con el Proyecto de Plan de transición de vehículos eléctricos a cinco años.

Miembro responsable del personal: Jim Marino, gerente de mejoras de capital

16. Adquisición de un (1) vehículo Tesla Model 3 AWD para el uso del auto de transporte compartido de la ciudad
Acción solicitada/mociones sugeridas: aprobar una Moción para autorizar la compra de un (1) Vehículo Tesla Modelo 3 AWD a un costo que no exceda los $49,208 y aprobar el gasto de $10,000 del Fondo de Capital Existente 310 para el suministro e instalación de una estación de carga para el vehículo.

Miembro responsable del personal: Jim Marino, gerente de mejoras de capital

17. Actualización del Plan Maestro de Drenaje 2008, que incluye un elemento de reemplazo y mantenimiento de activos Acción solicitada/Mociones sugeridas: 1) Aprobar una resolución que modifique el presupuesto anual en $35,000 al fondo de sustitución de tuberías de drenaje para completar una evaluación del estado; y/o, 2) Aprobar una resolución que modifique el presupuesto anual en $35,000 de financiación adicional a la cuenta del Plan Maestro de Drenaje para iniciar el diseño y la adquisición de servidumbres para nuevos proyectos de drenaje para resolver los problemas de inundación de la comunidad.

Miembro responsable del personal: Jason Burke, coordinador del Programa de aguas pluviales

18. Actualización del Plan de Rehabilitación de Carreteras Acción solicitada/mociones sugeridas: aprobar una moción que ordene al personal preparar una solicitud de ofertas para repavimentar: (1) Lake Tahoe Blvd. (límite de la ciudad hasta el Wye) y Spruce Ave. (toda la longitud) por un coste estimado de $1,271,000; o (2) Lake Tahoe Blvd. (límite de la ciudad hasta el Wye), Spruce Ave. (toda la longitud), y Pioneer Trail (límite de la ciudad a la avenida Blackwood) por un coste estimado de $3,697,000. Si se selecciona la opción 2, aprobar una resolución que asigne $2,000,000 de fondos generales no asignados a la cuenta de rehabilitación de carreteras.

Miembros responsables del personal: Randy Carlson, ingeniero civil adjunto y Ray Jarvis, director de obras públicas
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19. Calendario de planificación de la agenda
Acción solicitada/mociones sugeridas: identificar, con el consentimiento de al menos dos miembros del Consejo, cualquier punto de la agenda que se desee tratar en el futuro, y/o modificar el calendario de planificación de la agenda según se desee.

Miembro responsable del personal: Joe Irvin, administrador de la ciudad Actualizaciones y anuncios (fiscal municipal, secretario municipal, administrador de la ciudad) Informes y comentarios de los concejales: asignaciones a juntas, comités y comisiones Sesión privada

20. Conferencia con el negociador laboral: Código de Gobierno sección 54957.6(a).

Representantes designados:

Joseph Irvin, administrador de la Ciudad
Debbie McIntyre, directora de servicios administrativos Heather Stroud, fiscal municipal
Beberly Roxas, asistente de la fiscal municipal
Thomas Stuart, gerente de Recursos Humanos
Patrick Clark, jefe de negociación laboral
Organizaciones de empleados:

Stationary Engineers Local 39 (general y obras públicas) Stationary Engineers Local 39 (asociación administrativa y confidencial) Asociación de bomberos de South Lake Tahoe
Asociación de policía de South Lake Tahoe (Unidad de empleados de la policía) Asociación de oficiales de policía de South Lake Tahoe
Asociación de supervisores de policía de South Lake Tahoe

21. Conferencia con el asesor jurídico - Litigio Anticipado, Exposición significativa a litigios - Código de Gobierno sección 54956.9(d)(2), (e)(2) (propuesta de acuerdo de reclamación de atención médica de jubilados con Norma Smith).

22. Evaluaciones del desempeño de los empleados públicos - Código de Gobierno sección 54957(b)(1). Título: administrador de la ciudad y fiscal municipal

23. Conferencia con el negociador laboral - Código de Gobierno sección 54957.6(a) Representante designado: Thomas Stuart, Gerente de Recursos Humanos Empleados no Representados ;Gerente de la Ciudad y Abogado de la Ciudad Informe de la sesión privada
Comunicaciones públicas
Esta es la oportunidad del público para hablar sobre cualquier tema NO LISTADO en esta agenda. Los comentarios se limitarán a cuatro (4) minutos. De acuerdo con la Ley Brown, el Consejo Municipal no puede deliberar ni votar sobre ningún asunto planteado en el marco de las comunicaciones públicas, pero puede responder brevemente a las declaraciones realizadas o a las preguntas formuladas. (Secciones 54954.2 del Código de Gobierno)
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6 Se suspende la sesión
Yo, Susan Blankenship, secretaria Municipal de la Ciudad de South Lake Tahoe, declaro que la agenda anterior para la reunión del martes 20 de abril de 2021 del Consejo Municipal de la Ciudad de South Lake Tahoe se publicó y estuvo disponible para su revisión el jueves 15 de abril de 2021 en el Ayuntamiento, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. La agenda también estuvo disponible en el sitio web de la Ciudad https://www.cityofslt.us.

Firmado el 15 de abril de 2021
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Susan Blankenship, secretaria municipal electa
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 20, 2021
Agenda Item #: 12.

Agenda Item: Application for Community Development Block Grant Program Coronavirus Response Round 2/3
Executive Summary: The Coronavirus Aid, Relief, and Economic Security (CARES) Act has allocated to the City of South Lake Tahoe $505,631 in new Community Development Block Grant coronavirus response rounds 2 and 3 (CDBG-CV 2/3). Staff recommends applying for these funds for the benefit of the Tahoe Coalition for the Homeless (TCH), as a sub-recipient, to begin rehabilitation efforts on the Bear’s Den property. This use of funds would be consistent with the Memorandum of Understanding with TCH where the parties agreed to identify opportunities to develop shared strategies to prevent and reduce homelessness experienced by South Lake Tahoe residents.

Requested Action / Suggested Motions: Pass a Resolution authorizing the City Manager to execute and deliver all applications for funding and act on the City's behalf in all matters pertaining to such applications from the Community Development Block Grant Program - CARES Act Round 2 and 3 Notice of Funding Availability dated December 18, 2020.

Responsible Staff Member: Hilary Roverud, Director of Development Services Responsible Staff Member: Hilary Roverud, Director of Development Services (530) 542-6024 Reviewed and Approved By:

Susan Blankenship, City Clerk
Debbie McIntyre, Director of Administrative Services
Heather Stroud, City Attorney
Attachments:
01-Staff Report CDBG-CV2-3 Grant
02-Notice of Funding Availability
03-TCH-CSLT MOU
04-Resolution CDBG-CV2-3
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Council Agenda Report April 20, 2021 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: April 20, 2021
Title: Application for Community Development Block Grant Program Coronavirus Response Round 2/3
Location: 2250 Lake Tahoe Blvd (Bear’s Den Inn)
Responsible Staff Members: Hilary Roverud, Director of Development Services Background:

The California Department of Housing and Community Development (HCD) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG eligible non-entitlement jurisdictions (such as City of South Lake Tahoe). Authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act, approximately $71.2 million in new CDBG coronavirus response rounds 2 and 3 (CDBG-CV 2/3) federal funds will be allocated to eligible jurisdictions in California to perform activities related to COVID-19 response and recovery. An additional $5.9 million of unclaimed funds from round 1 will be available through this Notice of Funding Availability (NOFA).

The CARES Act provides extra CDBG funds specifically targeted to prevent, prepare for and respond to the coronavirus.

The CDBG-CV 2/3 Notice of Funding Availability (NOFA) provides funding ONLY for the following Activities:

A. Community Development

1. Public Services to respond to COVID-19 impacts, including short-term subsistence payments for households at risk of eviction and/or homelessness and housing costs for those exiting homelessness, homeless shelter operations, and health and education support services.

2. Public Facility and Infrastructure improvements with a documented COVID-19 Nexus.

3. Public facility acquisition, including healthcare facilities, emergency shelters, and housing for persons experiencing homelessness in response to COVID-19 impacts.

4. Housing Assistance.
a. Acquisition and/or rehabilitation of Low-Mod Income Housing in response to COVID-19 impacts on vulnerable populations or individuals including households experiencing homelessness.

B. Economic Development
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1. Business assistance to help businesses retain employees, or in the case of businesses re-starting after mandated COVID-19 related shut-downs, adding employees.

2. Microenterprise assistance (including Micro-financial assistance and Technical assistance) for businesses impacted by COVID-19 with five or fewer employees, including the business owner.

CDBG-funded projects must satisfy one of the following national program objectives:

1. Provide a benefit to low- and moderate-income persons, or

2. Meet other urgent community development needs due to natural disasters or other emergencies.

The City is eligible for up to $505,631 in CDBG-CV 2/3 funding and the application deadline is May 7, 2021.

Issue and Discussion: In 2020, the state established the Homekey Program as part of the state’s response to protecting Californians experiencing homelessness who are at high risk for serious illness and are impacted by COVID-19. The Tahoe Coalition for the Homeless (TCH), in partnership with the Tahoe Regional Planning Agency (TRPA), applied for Homekey grant funding to purchase several hotel properties in the City with the intent to convert them to permanent, longterm housing for persons experiencing or at risk of homelessness. TCH was awarded grant funds and completed acquisition of three properties in late 2020. The three properties are located at:
2250 Lake Tahoe Blvd. (Bears Den)
2215 Lake Tahoe Blvd. (The Bird’s Nest – Formerly El Nido) 1137 Emerald Bay Road (Red Lodge)
Each of the three properties require extensive rehabilitation in order to convert them to permanent, long term housing. Rehabilitation of housing provided in response to COVID-19 impacts on vulnerable populations or individuals including households experiencing homelessness is an eligible use of CDBG CV 2/3 grant funding. The use of these funds is proposed to allow TCH to begin restoration efforts on the Bear’s Den Inn property. The Bear’s Den Inn is located at the intersection of Lake Tahoe Blvd and Tahoe Keys Blvd and includes 23 hotel rooms and one manager’s unit contained in three separate buildings. In December 2020 the state Department of General Services, Real Estate Services Division, completed a property needs assessment that found a need for approximately $1,500,000 in rehabilitation work on the property in order to achieve the goals of complying with Building Code requirements for non-transient (R-2) occupancy and bring the property into a state of good repair.

Utilizing the CDBG CV-2/3 funding to begin rehabilitation efforts on the Bear’s Den property would allow for improvements identified as “minimum improvements for the project to meet current building codes accessibility requirements and serve as interim supportive housing for Project Homekey” including:
• Parking and path of travel accessibility
• Lobby accessibility
• Renovations to two units with accessible mobility features, one to include accessible communication features
• Carbon monoxide and smoke detection for all units
• Removal of motel sign
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• Accessible parking stalls
• Fire/life safety improvements
As funding allows, additional items identified in the needs assessment, general maintenance and repair work, and/or improvements required for compliance with City SRO requirements will be incorporated into the scope of design and construction work. Implementation of the rehabilitation will require preparation of construction plans by a licensed architect or engineer, construction completed by licensed contractors, and applicability of prevailing wage requirements.

The City’s application for the CDBG CV-2/3 funds for rehabilitation work at the Bear’s Den property would be a component of continuous implementation of the Operating Agreement with TCH, which is also on the agenda for Council consideration also at the April 20, 2021 meeting. If submission of this grant application is approved, the City would acknowledge TCH as the subrecipient of the CDBG CV-2/3 funds, subject to grant administration, management, monitoring and reporting requirements of the grant program.

Financial Implications: Up to 13% of CDBG-CV 2/3 grant funds may be utilized to cover general administration costs. City staff and TCH propose that most of the available administrative funds go to TCH since TCH will be responsible for project implementation and management. If approved and awarded, grant funds should be loaded into a new account number within the Housing fund as follows:

Revenue (33244): $505,632
Professional Services (42020): $495,632
Staff Time (50011): $10,000
Environmental Considerations: The proposed project that would use grant funds is categorically exempt from environmental review under CEQA Guidelines Section 15301, Existing Facilities, which exempts “the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use” including “restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety, unless it is determined that the damage was substantial and resulted from an environmental hazard such as earthquake, landslide, or flood.”
Policy Implications: This action would be consistent with the Memorandum of Understanding with TCH where both parties agreed to identify opportunities to develop shared strategies to prevent and reduce homelessness experienced by South Lake Tahoe residents and committed to jointly reviewing funding opportunities available to bring financial resources to our community which serve the priorities of the City. This action would be part of the City’s continuing emergency response to the COVID-19 crisis and is consistent with use of Federal funding provided by the CARES Act for recovery and economic stimulus in our community.

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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670
Sacramento, CA 95833
(916) 263-2771
www.hcd.ca.gov
December 18, 2020
MEMORANDUM FOR: All Potential Applicants
FROM: Jennifer Seeger, Deputy Director
Division of Financial Assistance
SUBJECT: Community Development Block Grant Program
Coronavirus, Aid, Relief, Economic Security (CARES) Act 2020 Notice of Funding Availability - Rounds 2 and 3
The California Department of Housing and Community Development (Department) is pleased to announce the availability of approximately $77.1 million in funding pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020. This amount includes $5.9 million of unclaimed funds from tranche one (CV1), plus $54.4 million of new funds from tranche two (CV2) and $16.8 million from tranche three (CV3) of new federal funds for the Community Development Block Grant- Coronavirus Relief (CDBG-CV) available for local assistance. There is a remainder of approximately $50 million from the second tranche (CV2) which will be released under a subsequent NOFA for the purposes of Project Roomkey housing relocation activities and in support of Homekey projects.

To the extent possible, the Department encourages applicants for these rounds of CDBG-CV funding to coordinate and collaborate with their local Continuums of Care to prioritize the needs of Californians experiencing homelessness or at imminent risk of homelessness who need access to housing and, if needed, emergency shelter in order to mitigate the impacts of COVID-19. CDBG-CV funds can be used to support emergency housing payments for people experiencing homelessness or at risk of homelessness, and acquisition of housing or shelter for people experiencing homelessness.

The critical priority for this funding is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect and compassion regardless of circumstance, ability or identity. This includes marginalized populations, including but California Department of Housing and Community Development Page 1 CDBG-CV2 and 3 NOFA – December 2020
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CDBG-CV2 and CV3 NOFA
December 18, 2020

California Department of Housing and Community Development CDBG-CV2 and CV3 NOFA – December 2020
not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color, immigrants, people with criminal records, people with disabilities, people with mental health and substance use vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. The Department expects eligible applicants to plan for how this funding will reduce disparities and increase racial equity in their communities.

The Department is committed to supporting Tribes in addressing housing and community development needs related to COVID-19 through set-asides for both federally recognized and non-federally recognized Native American Tribes and dedicated outreach and technical assistance. California has the largest Native American population in the nation. Poverty and inadequate housing conditions disproportionately affect tribal populations. The rate of tribal poverty is more than twice that of the rest of the California's population, and tribes have been disproportionally impacted by COVID19, both by infection rates and hospitalizations. The Department recognizes that while Tribes may face many of the same barriers as other under-resourced applicants, the unique status of Tribes requires additional, specific considerations in the design and implementation of programs and technical assistance. The Department also recognizes the legacy of violence, exploitation, dispossession and attempted destruction of Tribes and related communities and that this has important ramifications for present-day relationships. The Department is committed to learning about, considering, and honoring this history when building relationships with Tribes over time through respectful and accountable interactions.

The Department will be accepting applications through the Grants Network portal beginning December 28, 2020. Applications and required documentation will be due on a rolling deadline, by activity type. Applications are due as follows:

Public Service Applications will be due no later than Friday, February 12, 2021, 5:00 p.m.

Pacific Standard Time.

Public Facilities and Infrastructure Applications will be due no later than Monday, February 22, 2021, 5:00 p.m. Pacific Standard Time.

Economic Development Applications will be due no later than Friday, March 5, 2021, 5:00 p.m. Pacific Standard Time.

Tribal Applications from the federally and non-federally recognized Tribal-set-asides will be due no later than Friday, March 12, 2021, 5:00 p.m. Pacific Standard Time.

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CDBG-CV2 and CV3 NOFA
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California Department of Housing and Community Development CDBG-CV2 and CV3 NOFA – December 2020
Housing Acquisition/Rehabilitation Applications will be due no later than Friday, March 12, 2021, 5:00 p.m. Pacific Standard Time.

Applications in support of Homekey projects (CDBG-CV funding for rehabilitation of Homekey funded acquisitions) will be due no later than Friday, March 26, 2021, 5:00 p.m.

Pacific Standard Time.

Any application received after the respective due dates above will not be accepted.

Applications will be reviewed and awarded as received. Applicants must submit their approved governing body resolution (and supporting organizational documents) prior to Department’s execution of a Standard Agreement. The Department will not execute agreements without the approved governing body resolution that is acceptable to the Department. In the event that the CDBG-CV funds are not fully awarded by the application closing date, the Department will either allocate additional funding to active contracts that have met performance and timeliness milestones, and/or will roll unawarded funds into over-subscribed set-asides as appropriate and available.

Applicants are encouraged to set-up their profiles in the Grants Network portal located at https://portal.ecivis.com/#/login as early as possible. Profile set-up instructions can be found in the Grants Network portal, external user manual on the CDBG webpage under at https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml. Complete and accurate profiles assist in expediting awards and are strongly recommended. Applications must be started and submitted under the applying jurisdictions profile. With the exception of the tribal set-aside, applications started and/or submitted under a consultant or non-profit service provider’s profile will not be accepted. The Department will not be responsible for applications submitted under an ineligible profile.

Applicants are encouraged to begin the application process early to ensure successful submission before the application deadline. If you have any trouble logging into the portal or have questions on how to complete the online application, please contact the CDBG staff at [email protected] and make sure to include CDBG-CV in the subject line of your message.

To receive CDBG-CV NOFA FAQs, notice of NOFA webinars, Office Hours notifications, and other program information and updates, please subscribe to the CDBG listserv at https://www.hcd.ca.gov/HCD_SSI/subscribe-form.html. For questions or assistance, please email [email protected].

Attachment
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Community Development Block Grant Program -
CARES Act Round 2 and 3
Notice of Funding Availability
Gavin Newsom, Governor
State of California
Lourdes Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development Division of Financial Assistance, Federal Programs Branch Community Development Block Grant Program
2020 W. El Camino Avenue, Suite 200, Sacramento, CA 95833 CDBG Program Email: [email protected]
December 18, 2020
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Contents
I. Notice of Funding Availability 1
A. Tentative program timeline 2
B. Authorizing Legislation 2
C. Conditions 3
D. Applicant responsibility 4
II. Eligible activities (24 CFR §§ 570.201-203) 4
A. Community Development 4
B. Economic Development 5
III. Duplication of benefits 5
IV. National Objectives (24 CFR §§ 570.483-484) 6
A. Low- to Moderate-Income National Objective 6
B. Urgent Need National Objective 7
V. Program set-asides 8
A. The CDBG-CV2 funding will have the following set-asides: 8 B. The CDBG-CV3 funding will have the following set-asides: 8 C. Native American Tribes (federally and non-federally recognized tribes) 8 VI. Eligible applications 9
A. Eligible jurisdictions 9
B. Financial Management Compliance (2 CFR Part 200) 10
A. Good standing 11
D. Federal debarment 11
E. Restrictions on multiple activities in the same political districts 12 F. Racial Equity 12
VII. Funding limits 13
A. Applications and Milestones 13
B. CDBG-CV Unclaimed Funds 16
VIII. Program administrative costs 17
IX. Pre-agreement costs 17
X. Threshold Submittals and Program Requirements 17
XI. Applications 18
A. Application Workshops 18
B. Application submission 19
C. Disclosure of application 19
XII. Application review, approval and commitment process 20 A. Application review 20
B. Recommendations 20
C. Standard Agreements 20
XIII. Awards announcement and grant implementation 20
XIV.Federal program requirements 21
A. Cross-cutting requirements 21
B. Relocation Plan requirement 22
C. Article XXXIV compliance 22
G. Procurement 22
H. Application Certifications and Statement of Assurances 23 City of South Lake Tahoe
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Appendices
Appendix A CDBG-CV Allocations
Appendix B Housing Element and
Appendix C Citizen Participation and Sample Public Notice Appendix D Sample Resolution (Revised 4-10-20)
Appendix E CDBG-CV IDIS Matrix Codes
Appendix F Income Limits and Area Benefit
Appendix G Determining Service Area
Appendix H Economic Development Parameters
Appendix I Reserved
Appendix J CDBG-CV Application Certifications Statement of Assurances Appendix K Draft Sample Standard Agreement
Appendix L Reserved
Appendix M Tribal Set-Aside Resources
Appendix N Racial Equity Tools and Guidance
Appendix O Single Audit Exemption List
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2020 CDBG CARES Act Rounds 2 and 3 Notice of Funding Availability California Department of Housing and Community Development Page 1 CDBG-CV2 and 3 NOFA – December 2020
I. Notice of Funding Availability
The California Department of Housing and Community Development (Department) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG eligible entities. Under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, allocations of tranche 2 CDBG-CV funds made to states included additional flexibility in working with governments and non-profits as eligible entities to apply for funds. This NOFA includes funding for the non-entitlement jurisdictions in California, allocated by formula, as well as set-asides for federally recognized tribes, non-federally recognized tribes, and Colonias. The funds in this NOFA represent approximately 48 percent of CDBG-CV2 funds made available to the state, and all of the CDBG-CV3 funds. The remaining CDBG-CV2 funds are being directed to activities identified in the Second Amendment to the 2019 Annual Action Plan that are available for both entitlement and non-entitlement jurisdictions. Approximately $5.9 million of unclaimed funds from tranche 1, and $54.4 million of new funds from tranche two and $16.8 million from tranche three of new federal funds authorized by the CARES Act, will be allocated to eligible jurisdictions to perform activities related to COVID-19 as itemized in Appendix A. The CARES Act provides extra CDBG funds specifically targeted to prevent, prepare for, and respond to coronavirus.

The CDBG-CV2 and CV3 Notice of Funding Availability (NOFA) provides funding ONLY for the following activities, which are narrowly tailored as described in Section II.A and Section II.B of this NOFA:
• Assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut-down
• Public services related to COVID-19 support
• Facility and infrastructure improvements related to COVID-19 impacts • Acquisition and rehabilitation of real property, including housing, to be used in response to COVID-19 impacts
CDBG-CV2 and 3 funds included in this NOFA will be distributed through a simplified application via the Grants Network portal online grant management system and will be available to all CDBG-eligible non-entitlement jurisdictions, Colonias, and Tribes, both federally recognized and non-federally recognized tribes as outlined in the Department’s second and third 2019 Annual Action Plan Amendments located at https://www.hcd.ca.gov/policy-research/plans-reports/index.shtml.

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This NOFA outlines application requirements, timelines for eligible jurisdictions, and provides documentation requirements.

A. Tentative program timeline
Event Date
CDBG-CV2 and 3 NOFA and application
released
December 18, 2020
NOFA Workshop (for all applicants) January 7, 2021, 3pm – 5pm PST Tribal Workshop (for Tribes and their
partners)
January 5, 2021, 10:30am –
12:30pm PST
Public Service Application Deadline (nonTribal)February 12, 2021 5pm PST Public Facilities and Infrastructure
Deadline
February 22, 2021, 5pm PST
Economic Development Deadline March 5, 2021, 5pm PST
Tribal Set-Aside Application Deadline March 12, 2021, 5pm PST Housing Acquisition Rehabilitation
Deadline
March 12, 2021, 5pm PST
Homekey Support Applications Deadline March 26, 2021, 5pm PST Department announces awards As applications are approved * Award timeline is dependent on receipt of HUD’s executed grant agreement for CDBG-CV 2 and 3 funds, and therefore the above dates are approximate and subject to change.

B. Authorizing Legislation
Funding under this NOFA is made available pursuant to the CARES Act (Public Law No: 116-136) and the Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) § 5301, et. seq., and Subpart 1 of the federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) § 570.480 et seq. The requirements of the state CDBG program are in California Health and Safety Code (HSC) §§ 50825-50834. This NOFA should be read in conjunction with the following regulations that establish state and federal CDBG requirements. Relevant legal authority includes, but is not limited to, the following:
• Housing and Community Development Act of 1974 (HCDA) as amended codified at Title 42 United States Code 5301 et seq., and Subpart 1 of the Federal CDBG Regulations
• HSC §§ 50825-50834
• CFR, Title 24, Part 570, Subpart I
• 24 CFR Part 58
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• 2 CFR Part 200
as amended
as amended
• CDBG Guidelines (Guidelines)
• The State of California 2015-2020 Consolidated Plan
• The State of California 2019-2020 Annual Action Plan
• California Governor’s Executive Order N-66-20
• Federal Register Notice 85 FR 51457
If state or federal statutes or regulations, or other laws, relating to CDBG-CV funds are modified by the United States Congress, HUD, the Department, California State Legislature, or the Governor, the changes may become effective immediately and may be applicable to this NOFA and existing Standard Agreements.

If there is a conflict between the state and federal regulations, the federal regulations shall prevail. In addition, the Department reserves the right, at its sole discretion, to suspend or amend the provisions of this NOFA. If such an action occurs, the Department will notify interested parties. Awards made under this NOFA are also contingent upon the Department executing a Grant Agreement with HUD for the CARES Act funds.

C. Conditions
Applicants and Awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to the following conditions:

1. The ongoing availability of funds

2. The continued authority of the Department to administer the CDBG-CV funds

3. The execution of the CARES Act funding grant agreement with HUD In the event that funds are not available to fund any, or all, activities offered herein, or if the Department’s authority to administer the CDBG-CV funds or act under this NOFA is eliminated, or in any way restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above. This NOFA is not a commitment of funds to any activity or applicant.

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D. Applicant responsibility
It is the Applicant’s responsibility to ensure that the application submitted is clear, complete, and accurate. It is the Applicant’s responsibility to ensure that the application is submitted under the correct jurisdiction profile, and, with the exception of the Tribal set-aside, is not submitted under a consultant, non-profit, or personal profile in Grants Network. It is also the Applicant’s responsibility to ensure that the governing body resolution submitted is clear, complete, and accurate, and follows the provided template with no substantive changes. The Department will not execute agreements without a Department approved resolution and supporting organizational documents. Resolutions may only be approved by Department legal staff. Resolutions that deviate from the provided template, or that are drafted without the template will be subject to additional review and may be rejected as insufficient at the discretion of Department legal staff. Program staff acceptance of a resolution does not guarantee that resolution will meet the Department’s legal standards.

Use the provided resolution template as found in the program solicitation files.

DO NOT USE A RESOLUTION TEMPLATE FROM ANOTHER SOLICITATION OR PROGRAM APPLICATION. After the application submittal deadline, Department staff may request clarifying information to make sure the application is complete and accurate and meets federal eligibility requirements. Applications requiring changes will be returned to draft status for correction. No Applicant may appeal the Department’s evaluation of another Applicant’s application.

II. Eligible activities (24 CFR §§ 570.201-203)
Applicants can apply for a total of three (3) activities, including activities submitted under a previous CV1 application, with the total request not exceeding the allocation amount in Appendix A. If an applicant applied for three (3) total activities under the previous CV1 NOFA, the Applicant may add one (1) additional activity under the CV2 and 3 application. Applicants may request to add CV2 and 3 funding to approved CV1 activities through a CV1 standard agreement amendment. Activities funded under this NOFA will have a 24-month expenditure period. CV1 activities amended to include CV2 and 3 funding will have the CV2 and 3 performance and expenditure deadlines. See Appendix E for a list of eligible HUD Matrix Codes. Applicants must show a relationship between the need for services and COVID-19 impacts.

For the CDBG-CV NOFA, the following activities are permitted:

A. Community Development

1. Public Services to respond to COVID-19 impacts, including short-term subsistence payments for households at risk of eviction and/or homelessness and housing costs for those exiting homelessness, homeless shelter operations, and health and education support services
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2. Public Facility and Infrastructure improvements with a documented COVID-19 nexus

3. Public facility acquisition, including healthcare facilities, emergency shelters, and housing for persons experiencing homelessness in response to COVID-19 impacts

4. Housing Assistance
a. Acquisition and/or rehabilitation of Low-Mod Income Housing in response to COVID-19 impacts on vulnerable populations or individuals including households experiencing homelessness
B. Economic Development

1. Business assistance to help businesses retain employees, or in the case of businesses re-starting after mandated COVID-19 related shut-downs, adding employees

2. Microenterprise assistance (including Micro-financial assistance and Technical assistance) for businesses impacted by COVID-19 with five or fewer employees, including the business owner
III. Duplication of benefits
A duplication of benefit (DoB) occurs when a program beneficiary receives assistance from multiple sources for a cumulative amount that exceeds the total amount needed for assistance. The amount of the duplication is the amount of assistance provided in excess of the need. It is the Department’s responsibility to ensure that each CDBG-CV activity provides assistance only to the extent that the project’s funding needs have not been met by another source. See Stafford Act (42 U.S.C. § 5155; HUD Memorandum dated 9 April 2020, subject: ‘CARES Act Flexibilities for CDBG funds used to support coronavirus response and plan amendment waiver’)
Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) prohibits federal agencies from providing assistance to any “person, business concern, or other entity” for any loss to which the entity has already received financial assistance from another source (42 USC § 5155(a)). The Federal Register Notice, published November 16, 2011 (Docket No. FR-5582-N), requires adequate policies and procedures in place to prevent a duplication of benefit and the recapture of funds, if necessary.

Applicants will be required to submit duplication of benefits policies and procedures at application and Awardees will be required to continue to report on City of South Lake Tahoe
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duplication of benefits throughout the expenditure period for the CDBG-CV funds.

Duplication of benefit must be tracked at both the programmatic level and at the client service level. Awardees will be expected to re-capture funds from households that have received a duplication of benefit. The Department will be required to recapture funds from Awardees with duplicated benefit(s). Recapture requirements and process must be included in written duplication of benefit policies and procedures.

IV. National Objectives (24 CFR §§ 570.483-484)
A. Low- to Moderate-Income National Objective
At least 70 percent of the total funds awarded must benefit low- to moderateincome (LMI) individuals or households. No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest-income eligible group.

Persons, households, and/or neighborhoods benefiting from LMI activities must meet HUD’s LMI requirements. Income limits are regularly updated. Applicants will be notified via a news blast email and information will be posted on the Department’s website if the HUD Adjusted Median Family Income (HAMFI) limits or low- to moderate-income areas (LMA) are updated during the application period.

The LMI National Objective consists of the following categories:

1. LMI Limited Clientele (LMC), as defined by income limits or presumed benefit.

LMC refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Note that all subsistence payment activities are LMC activities and must select LMC as the appropriate National Objective.

Presumed benefit LMC refers to persons who, as a category, are typically low income. This includes:
• Seniors
• Persons with a disability (must meet the Bureau of the Census’ Current Population Report’s definition of “severely disabled”)
• Homeless persons
• Abused children and battered spouses
• Illiterate adults
• Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers
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2. LMI Area (LMA), as defined by census tracts and block groups. • LMA eligibility is based on American Community Survey using Census Geographies.
• At least 51 percent of households in the area must be earning at 80% or below HAMFI to meet LMA.
• Must be contiguous – the area must be a solid area, without certain streets or buildings being excluded, and the area should be mapped to show eligibility. If a service area is not contiguous it will be determined to be a separate activity and will need as separate application.
• Activity must be a public benefit for the area, for example the construction of a facility to be used for testing, diagnosis, or treatment of infectious disease.

LMA Eligibility should be determined from the Map Application at HUD’s Lowand Moderate-Income Summary Data Application page. Instructions for HUD’s mapping application can be found at this link:
https://hud.maps.arcgis.com/apps/webappviewer/index.html?id=ffd0597e8af24 f88b501b7e7f326bedd

3. LMI Housing (LMH), as defined by household income limits • Households earning 80 percent of less of HAMFI.

4. LMI Job Creation or Retention (LMJ) activities
• LMJ is based on the number of full-time equivalent jobs created or retained • Must create or retain jobs, and 51 percent of those jobs must be for LMI persons
• To meet the public benefit requirements for LMJ activities, for every $85,000 spent (including activity delivery), one full-time equivalent job must be created or retained
B. Urgent Need National Objective
Urgent Need is a national objective that is available for instances where there are conditions in a community that must meet all of the following criteria:
• Pose a serious and immediate threat to the health or welfare of the community • Are of recent origin or recently became urgent
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• The applicant is unable to finance the activity
• Other resources of funding are not available to carry out the activity The availability of Urgent Need as a national objective depends on the overall LMI performance of the state. The state may only offer Urgent Need in the margin above the statutory 70% LMI requirement. As a result, Urgent Need will not be a default National Objective and may only be designated on a case-by-case basis. Applicants that have no option but to use Urgent Need must contact the Department to discuss how to prepare and submit their application.

V. Program set-asides
A. The CDBG-CV2 funding will have the following set-asides:
• Colonias – 5 percent of 48 percent of total CDBG-CV2 funding • Non-federally recognized tribes – 1.25 percent of 48 percent of total CDBG-CV2 funding
• Federally recognized tribes – 5 percent of 48 percent of total CDBG-CV2 funding B. The CDBG-CV3 funding will have the following set-asides:
• Colonias – 5 percent of total CDBG-CV3 funding
• Non-federally recognized tribes – 1.25 percent of total CDBG-CV3 funding The Department will set up a unique application form in the electronic Grants Management System for each set-aside type, and applications for set-aside funds may not be submitted under the general CDBG-CV2 and 3 electronic application form. The Department will hold a dedicated Tribal Workshop on Tuesday January 5, 2021. Registration is open to all eligible CDBG-CV applicants, and both non-federally recognized tribes and federally recognized tribes are encouraged to attend.

C. Native American Tribes (federally and non-federally recognized tribes) Applicants for the Tribal set aside include federally recognized and non-federally recognized tribes), tribally designated housing entities, and subrecipients (e.g. tribal affiliated groups or non-profits, tribal consortiums) who apply on behalf of a Tribe. All eligible applicants for the Tribal set-aside will be invited to participate in a technical assistance consultation with the Department’s staff and HUD Technical Assistance Providers prior to the Application due date. See Appendix M for additional information and resources.

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Tribal applications will adhere to the following schedule based on application type:

Public services applications for the federally and non-federally recognized Tribal Nations set-asides will be due no later than March 12, 2021 at 5pm PST. Applications will be reviewed on a rolling basis. Public service applications will be prioritized for funding. Applicants are encouraged to prioritize public services, including food stabilization, housing assistance, healthcare services, and education support in response to the impacts of COVID-19 on native communities. Public service applications will be reviewed first, and will be awarded funding based on time of receipt of a satisfactory complete, eligible, and accurate application. Eligible, complete, and accurate unfunded public service applications will be held for potential unclaimed funds, as described in section VII. Funding Limits below.

Housing, facilities, and infrastructure applications for the federally and non-federally recognized Tribal Nations set-asides will be due no later than March 12, 2021 at 5pm PST. Applications will be reviewed on a rolling basis after all public services applications have been reviewed and either approved or denied funding. Housing, facilities, and infrastructure applications will be reviewed after the public services, pending ongoing availability of funds, and will be awarded funding based on time of receipt of a satisfactory complete, eligible, and accurate application. Eligible, complete, and accurate unfunded public service applications will be held for potential unclaimed funds, as described in section VII. Funding Limits below, provided that unclaimed funds have first been made available to the public service applications above.

VI. Eligible applications
Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA:

A. Eligible jurisdictions
Any California city or county except a city or county that participates in the HUDadministered CDBG Entitlement program either as a direct entitlement, or as part of an urban county consortium is eligible to apply for CDBG-CV2 and 3 funding, additionally, any federally recognized tribe, tribally designated housing entity, or nonfederally recognized tribe with contracting status is eligible to apply for CDBG-CV2 set-asides funding for tribes in this NOFA. Incorporated cities located in an urban county as defined by 42 U.S.C. 5302(a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR 570.307(g) for it to be eligible for the state CDBG program, including CDBGCV2 and 3 funding in this NOFA. Eligible Applicants may use the following approaches. Only eligible activities from eligible Applicants will be reviewed.

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1. An eligible Applicant may apply on its own behalf.

2. An eligible Applicant may apply on behalf of one or more other eligible Applicants.

An application on behalf of one or more other eligible applications will need to include a Memorandum of Understanding, or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable and submitted documentation must include resolutions from each participating jurisdiction approving the agreement.

3. Two or more eligible Applicants, which share a program, may submit a joint application. A joint application must include a Memorandum of Understanding, or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable. Only one Applicant in a joint application may be designated as the lead agency and will have the lead responsibility for administering the Standard Agreement, financial management, and activity reporting.

4. An eligible Applicant may apply on behalf of an applicant that has been determined to be ineligible due to programmatic findings, outstanding litigation, or statutory non-compliance, provided the findings, litigation, and/or noncompliance has been resolved, or is actively in progress of resolution and will be resolved during the expenditure period of the CDBG-CV2 and 3 funding. Applicants that have been debarred are not eligible for funding, and no other applicant may apply on their behalf.

5. An eligible Applicant may partner with a non-federally recognized tribe, with tribal consent, to apply and administer funds on its behalf.

Applicants that have not applied to the CDBG program in the last 5 years, or who are first time applicants to the state administered CDBG program are strongly encouraged to schedule pre-application technical assistance meetings with the Department’s staff. These meetings are intended to help Applicants submit eligible applications that align with Applicant capacity and that are targeted to community needs and priorities. Ongoing technical assistance will be available to any entity that requests support in administering funds throughout the duration of the CDBG-CV funding.

B. Financial Management Compliance (2 CFR Part 200)
The Applicant must demonstrate to the satisfaction of the Department that it is in compliance with the financial management requirements at 2 CFR §200, et seq., including the single audit requirements of 2 CFR §200.501.

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C. Good standing
The Applicant, and any co-Applicant, together with the respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all of their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements.) Applicants not meeting the foregoing requirements shall include with their application evidence that they are actively working with the Department to resolve any issue.

D. Federal debarment
Pursuant to 24 CFR Part 5, all CDBG-CV Applicants are required to verify they and their, contractors, consultants, businesses, sub-recipients, etc., that will be conducting business with the Applicant as part of the activity are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. All Applicants, contractors, consultants, businesses, sub-recipients, or any other organization proposing to operate with support from CDBG-CV funds must be registered with the federal System for Award Management (SAM). Entities that do not show results for a SAM search must register with SAM to be eligible for CDBG-CV funding. Applicants and Applicant partners are responsible for managing SAM registration and ensuring registrations are current and active. Individuals under the employment of the Applicant or Applicant partners do not need to be individually evaluated for debarment unless that individual is operating as an independent contractor instead of an employee.

The Department will not award any CDBG-CV program funds to Applicants that are debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation from federally assisted programs, or that are proposing to partner, contract, or otherwise fund activities through an organization that is debarred, suspended, proposed for debarment, or otherwise ineligible from participation in federally assisted programs. Applicants are responsible for providing proof that all program partners, subrecipients, contractors, and any other program participants, current or future, are not debarred. Applicants must provide proof from the federal SAM that the Applicant, all application partners, and any subrecipients, developers, consultants, and contractors participating in the application, the potential administration of the award, or the potential implementation of the Activity are not debarred. Applicants are not required to run debarment checks against individual employees. If Applicant has not yet procured the contractor or identified a subrecipient for a specific activity, the Applicant will be required to check for debarment prior to executing a contract or agreement for that activity and include proof of debarment evaluation in the activity file.

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If an Applicant is proposing an Economic Development activity that will provide funds, either through a loan or a grant, to for-profit businesses, those businesses must also be registered in SAM, and the Applicant must run a debarment check on each business. Businesses that are debarred will not be eligible for program funds.

Businesses that do not show results are not registered and must be registered to be eligible for funding.

E. Restrictions on multiple activities in the same political districts Applications for eligible activities outside the Applicant's jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state CDBG program (including CDBG-CV) and to a CDBG program administered by an Urban County or other entitlement entity during the same program year.

F. Racial Equity
Applicants should prioritize the advancement of racial equity in all CDBG-CV programs and across systems and units of government in their jurisdiction. The Department asks applicants to be leaders in their communities facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system and other partners to promote racial equity practices. All Applicants must identify how they are working to ensure racial equity in access to programs, projects, and activities funded with CDBG-CV resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision and desired outcomes in programs and projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, homelessness, and COVID-19.

Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, support, and are served with dignity, respect and compassion regardless of circumstances, ability, or identity. See Appendix N for Racial Equity Resources and Tools.

When applying for CDBG-CV (Round 2 & 3) funds, applicants should consider:
• What are your community’s racial demographics and the demographics of those experiencing homelessness, housing and economic insecurity? City of South Lake Tahoe
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• What are the outcomes of your CDBG programs based on race? What are your requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them?
• How do underserved and marginalized communities learn about and enter CDBGCV programming? What marketing and communication strategies are used to increase equitable access to CDBG-CV programming?
• How does your grant making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities?
• How are the voices of Black, Latinx, Asian, Pacific Islander, Native and Indigenous communities and those with lived experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process?
• How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs, and how would these funds address the organization capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? • List your partner organizations that are addressing racial equity in the housing and homeless response system, the economic development sector and the health care sector and how do you partner with them.

The Department will require applicants to submit related racial and ethnic data metrics of their CDBG-CV programming on a quarterly reporting basis.

VII. Funding limits
A. Applications and Milestones
All applications must be submitted through the Department’s online Grants Network portal via https://portal.ecivis.com/#/login; no hard copies will be accepted.

Jurisdictions will submit one application per Activity. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” activities or applications accepted in this NOFA cycle. Each Activity, both projects and programs, is stand-alone with a separate budget and scope of work. General Administration should be budgeted for City of South Lake Tahoe
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each Activity up to 13 percent of the total activity budget. HUD allows a total of 20 percent of funding to be used for planning and administration. The Federal Register Notice for CDBG-CV administration limits the state to 7 percent which allows up to 13 percent for local jurisdictions. The Department is not proposing to allocate any funding for planning only activities, which will allow local jurisdictions to access the full administration balance. Each Activity will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the attached draft Standard Agreement as a sample of the applicable terms and conditions. Applicants may elect to take less than the 13 percent allowed for administration and use administration funds to increase funding for Activities.
• Funds from this NOFA cycle will be available to eligible Applicants via allocation through a simplified application (See Appendix A for final jurisdiction allocations). • Activities submitted under the tribal set-asides will be limited according to the following schedule:
o Public service activities will be limited to $200,000 per activity application (activity type). Applicants are encouraged to evaluate need and capacity and ask for sufficient funding to successfully complete the activity. Applications asking for less than $50,000 will be subject to additional review for feasibility and may require additional feasibility documentation. Feasibility review is an opportunity for the Department to discuss the activity with the applicant and ensure the level of funding is right-sized to activity scope to promote successful completion of the activity.
o Housing and infrastructure activities (with the exception of housing and infrastructure assistance provided as part of a public service as identified above) will be limited to $500,000 per activity application (activity type). o Tribes are limited to $500,000 maximum award per tribe. o Applications submitted in partnership with three or more partners may apply for up to $1.5 million.
o Applicants are strongly encouraged to align funding asks with organizational capacity to deliver services and complete federal reporting requirements. o Applications will be reviewed on a rolling basis, as funding is available until either all applications submitted during the applicable application period have been funded, or all funds have been committed, whichever happens first, as per the funding re-allocation process below. See the Tribal Set-Asides section for the application schedule.

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• Applicants who did not apply for their CDBG-CV1 allocation will receive a reduced CV1 allocation in addition to their CV2 and 3 allocations as detailed below in Section B.
• Maximum total grant amount limits are the allocation for your jurisdiction. o Program income is not included in the allocation amounts. Total activity budgets may exceed the award limits if program income is included in the activity application.
o Program income included in a CDBG-CV application will be required to meet the same performance terms, duplication of benefits, and expenditure period for the CDBG-CV funds.
o DO NOT SUBMIT PROGRAM INCOME ONLY APPLICATIONS IN THE CDBG-CV APPLICATION. PROGRAM INCOME ONLY APPLICATIONS
SUBMITTED WITH THE CDBG-CV APPLICATION DURING THE CDBGCV2 AND 3 NOFA CYCLE WILL BE DENIED WITHOUT OPTION FOR REVISION OR REINSTATEMENT. Please see the annual CDBG application process for program income only application instructions. o Applications asking for less than $50,000 will be subject to additional review for feasibility and may require additional feasibility documentation. Feasibility review is an opportunity for the Department to discuss the activity with the applicant and ensure the level of funding is right-sized to activity scope to promote successful completion of the activity.
• Milestones: All CDBG-CV funded activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include, at the minimum, the following milestones for each Activity application:
o Milestone 1 – Activity startup
o Milestone 2 – Projected 20 percent expenditure
o Milestone 3 – Projected 50 percent expenditure
o Milestone 4 – Projected 80 percent expenditure
o Milestone 5 – Activity completion and 100 percent expenditure Additional milestones are optional, though encouraged for best practice Activity implementation. If milestones are not included in the application the Department will set default milestones for the Applicant, and the Applicant’s funding will be subject to recapture for any missed milestones. Default milestones are as follows:

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o Milestone 1 – Standard Agreement Execution
o Milestone 2 – June 1, 2021
o Milestone 3 – December 1, 2021
o Milestone 4 – May 1, 2022
o Milestone 5 – August 1, 2022
Applicants that fail to meet two or more consecutive milestones may be subject to funding re-capture, at the Department’s discretion. Recaptured funds will be treated as unclaimed funds, as discussed below.

B. CDBG-CV Unclaimed Funds
The CDBG-CV1 NOFA included allocations to all non-entitlement jurisdictions in the State of California. Allocations were made prior to the release of the Federal Register Notice 85 FR 51457 and did not include updated allowances for state administration.

The CDBG-CV1 NOFA identified multiple options for re-allocating funds that were not requested in the initial CDBG-CV1 NOFA process. These options included reallocating funds as part of a future CV NOFA. The Department has determined that based on the timeline for committing CDBG-CV1 funding, along with a prolonged wild-fire season, and overall reduced capacity at both the Department and among Applicants in the ability to apply for and commit funds, that the Department would make the necessary adjustments to the unclaimed CDBG-CV1 allocations to calculate and set-aside the Department’s allowed administration costs and include the remaining allocations with the CDBG-CV2 and 3 allocations to be available to the communities originally identified in the CDBG-CV1 NOFA. Please see Appendix A for revised awards in unclaimed CDBG-CV1 funds. Applicants that elect to access their unclaimed CDBG-CV1 funds along with their CV2 and 3 allocations will use the same CDBG-CV2 application templates for all activities, and will be limited to no more than 3 (three) total activities. In the event that CDBG-CV allocations (including CDBGCV1, 2, and 3) are left unclaimed at the end of the CDBG-CV2 and 3 NOFA period, funds will be re-allocated in the following priority:
a. In the event that CDBG-CV1 and 3 funds are left unclaimed at the close of the NOFA period, funds will be offered to jurisdictions that are meeting all of their performance goals on schedule and that have clearly indicated in their quarterly reporting that they have the need and capacity to utilize additional funding in a timely manner.
b. In the event that CDBG-CV2 funds are left unclaimed, funds will be redirected to applications submitted through the Tribal Set-aside. If applications for the Tribal City of South Lake Tahoe
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Set-asides exceeds funding, unclaimed CDBG-CV2 allocations will first be awarded to any unfunded Tribal Set-Aside projects to the extent that either all projects are funded or all funds are committed, whichever happens first. c. In the event that there are insufficient unfunded Tribal Set-aside projects to commit all unclaimed CDBG-CV2 allocations, unclaimed funds will be offered to jurisdictions that are meeting all of their performance goals on schedule and that have clearly indicated in their quarterly reporting that they have the need and capacity to utilize additional funding in a timely manner.

VIII. Program administrative costs
Awardees will be allowed to use a total of up to 13 percent of their allocation for program administration costs. Costs incurred in COVID-19 response prior to the allocation may be eligible for reimbursement as per the CARES Act. Applicants will be asked to identify pre-agreement costs as part of the application budget.

IX. Pre-agreement costs
Costs incurred in COVID-19 response prior to allocation may be eligible for reimbursement as per the CARES Act so long as the Applicant has not already been reimbursed for such costs in connection with a prior CV1 award. Applicants will be required to identify pre-agreement costs. Pre-agreement costs not identified as part of the application budget will not be eligible for reimbursement. See the attached sample Standard Agreement for pre-agreement cost reimbursement terms.

X. Threshold Submittals and Program Requirements
• A city or county must be a non-entitlement jurisdiction and must not currently be party to an Urban County Agreement or participate in, or be eligible to participate in, the HUD-administered CDBG Entitlement program.
• The Activity applied for must be an eligible Activity as defined by 24 CFR §§ 570.201- 203 and the CARES Act.
• The Activity must meet a CDBG national objective as defined by 24 CFR §570.483. • The Applicant must provide the Department with its most recent single audit, if applicable. If the Applicant has open single audit findings (any findings, not just the Department, or federal program findings) and does not have a plan or agreement to remediate those findings, the Applicant will be deemed ineligible for funding through the state CDBG program until the findings are resolved or a remediation plan or agreement is established. Applicants exempt from single audit requirements must be on the official State Controller’s Office Single Audit Status List in Appendix O.

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• Pursuant to 24 CFR § 570.486, applications must follow CDBG Public Participation regulations as identified in the state’s updated Citizen Participation Requirements for Federal Programs, Plans, and Reports. Applicants will be expected to provide opportunities for virtual meetings that include opportunities for the public to pose questions about the program and receive answers. Applicants will also be expected to meet, noticing and public information requirements for the program as per federal regulations and the Citizen Participation Requirements.

As per HSC § 50829, the Applicant must submit a draft adopted Housing Element to the Department in accordance with the requirements listed in Government Code (GC) § 65580 et seq., most specifically GC § 65585. Failure to comply with the procedural requirements (i.e., GC § 65585) Housing Element law will invalidate the application for this NOFA and the Applicant will be deemed ineligible for funding through the state CDBG program, including CDBG-CV funding, until the Applicant has met procedural requirements. Applicants triggering the provision of HSC § 50830, must meet and document all pertinent requirements. See Appendix B for information on Housing Element status.
• The Applicant must certify that they have not enacted any growth controls that would render them ineligible for CDBG funding, as per certification in Appendix J Application Certifications.
• The Applicant must be in good standing with the Department as defined in Section VI of this NOFA.
• The Applicant must demonstrate compliance with Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 relocation requirements, as applicable. • The Applicant must demonstrate compliance with Article XXXIV, as applicable. • To reduce delays in the application review, award, and contracting processes, Applicants are required to use the Department’s Sample Resolution of the Governing Body. For reference, please see Appendix D.

XI. Applications
A. Application Workshops
The Department will hold a general NOFA Workshop via webinar on January 7, 2021 and a Tribal Workshop for both non-federally and federally recognized tribes and their partners, via webinar on January 5, 2021. Please visit the Department’s website at https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml to register.

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Applicants are also strongly encouraged to review available webinars and training materials on the CDBG program in general, the CDBG Redesign, using the Grants Network portal, and preparing a CDBG program application in the Grants Network portal.

B. Application submission
Applicants must follow instructions in both this NOFA and the online application, including naming convention requirements. Failure to follow instructions will result in disqualification. If an instruction is unclear or if an Applicant has viewed available training and is still unsure how to proceed, please attend an “HCD CDBG/ESG Office Hour” to ask your question, or email the question to Department staff at [email protected]. Applications disqualified due to failure to follow instructions will not be available for correction, and funding allocations will be re-allocated as per this NOFA.

The CDBG-CV application and all required attachments must be submitted to the Department through the Grants Network Portal located at https://portal.ecivis.com/#/login. Applications must include all required information to be submitted. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury.

Applicants that do not have an account with Grants Network portal should log into the https://portal.ecivis.com/#/login. Use the “Create an account” option to initiate a profile.

Applications must meet all threshold and eligibility requirements upon submission. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information and may request that applications be revised and resubmitted to help address eligibility and threshold issues prior to approving applications and issuing awards.

C. Disclosure of application
Information provided in the application will become public record available for review by the public pursuant to the California Public Records Act (“PRA”) (GC § 6250 et seq.). As such, the Department may disclose any materials provided by the Applicant to any person making a request under the PRA. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identify information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a PRA request.

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XII. Application review, approval and commitment process A. Application review
All applications are required to pass threshold requirements. Applications that do not meet threshold will not be further reviewed and will be returned to a draft status for Applicant revisions. All applications will be reviewed for Activity eligibility. Activities that do not meet program eligibility will be returned to a draft status for Applicant revisions. Applicants will be given a timeframe to revise and re-submit the application.

Timeframes will be based on the extent of necessary changes. Applicants that do not make requested changes in the given timeframe will have their allocation identified as unclaimed, and funding will be re-allocated as per Section VII. Funding Limits.

B. Recommendations
The Department will review applications and make award recommendations according to the above threshold criteria and the completeness of the application, including a clear COVID-19 nexus. Applicants that are recommended for awards will be contacted and provided with an opportunity to update project schedules or other date-dependent data that may have aged during the application review period.

Applicants will officially be notified of awards through the Grants Network portal.

Applicants should ensure that the appropriate contact information is included in applicant profiles to facilitate notifications of awards and requests for changes. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards will be notified through the Grants Network portal that their application has been returned to draft status for Applicant revision, as applicable.

C. Standard Agreements
Successful Applicants (Awardees) will enter into a Standard Agreement with the Department, a draft sample is included as Appendix K of this NOFA. The Standard Agreement contains all the relevant state and federal requirements, activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be executed by the Awardee within 30 days (contracting period) of the Awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period will result in award cancellation. Award cancellations are final.

XIII. Awards announcement and grant implementation
The Department anticipates awards will be announced as applications are approved for funding.

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XIV. Federal program requirements
A. Cross-cutting requirements
The CDBG-CV funding is administered under the general rules and regulations promulgated primarily in 24 CFR § 570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state administered CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Awardees of the state administered CDBG program, including CDBG-CV funds.

This following is a summary of the federal cross-cutting requirements:

1. Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA])

2. Labor Standards (Davis-Bacon and related laws)

3. Achieving a HUD National Objective

4. Public participation requirements

5. Fair Housing and Affirmatively Furthering Fair Housing

6. Equal Opportunity and Non-Discrimination in federal Grant Programs

7. Federal Procurement Guidelines

8. National Flood Insurance Program compliance

9. Relocation and displacement requirements

10. Employment and Contracting Opportunities Section 3 compliance

11. Lead-based paint requirements

12. No use of debarred, ineligible, or suspended contractors or sub-recipients

13. Uniform Administrative Requirements and Cost Principles

14. Conflict of interest prohibitions
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15. Compliance with the Architectural Barriers Act and the Americans with Disabilities Act

16. Compliance with Eligibility Restrictions for certain resident aliens

17. Federal reporting requirements

18. Grant and subrecipient monitoring requirements
B. Relocation Plan requirement
Awardees engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Awardees must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets.

Awardees must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Awardee will enforce and manage the project’s temporary relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget.

C. Article XXXIV compliance
Awardees engaging in low-income housing project activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements as defined in the California Constitution, California state statutes, and applicable case law. The state statutes implementing Article XXXIV can be found at HSC § 37000, et seq.

D. Procurement
Pursuant to 24 CFR §570.489(g), all Awardees must comply with federal procurement requirements. The Department will review the Awardee’s procurement documents for services (i.e., administrative sub-contractor, Davis-Bacon Act consultant, etc.) at time of monitoring.

Requirements for federal procurement can be found at 2 CFR §200.317-326.

Awardees are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment.

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E. Application Certifications and Statement of Assurances Applicants must sign and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment.

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MEMORANDUM OF UNDERSTANDING
Between City of South Lake Tahoe and Tahoe Coalition for the Homeless Regarding Communication, Coordination, and Collaboration This Memorandum of Understanding (“ MOU”) is entered into by and between the City of South Lake Tahoe, a municipal corporation ( the “ City”) and Tahoe Coalition for the Homeless, a California nonprofit public benefit corporation collectively “ TCH”) under the terms and provisions set forth below. The City and TCH shall collectively be referred to herein as the “Parties” and individually as “Party.”

RECITALS
A. The City of South Lake Tahoe is the local government entity governing South Lake Tahoe, California, a small city located in the Tahoe Basin Region of El Dorado County.

B. Tahoe Coalition for the Homeless is a small nonprofit corporation providing services to homeless residents of South Lake Tahoe, whose mission is to end homelessness in the South Shore.

C. The City of South Lake Tahoe is a community of approximately 22,000, which regularly hosts more than 100,000 visitors as a regional and world- class recreational tourist destination. As such, many of the local employment opportunities are seasonal, part-time, low-wage, and unbenefited. A large part of the City’s housing inventory serves the tourist population therefore making affordable housing scarce for local families.

D. In the 2019 El Dorado County Homeless Point-In-Time Count & Survey, trained volunteers counted 613 people experiencing homelessness at the end of January. Among those counted, nearly 50% had lived in El Dorado County for their entire lives, and 80% had lived here for more than a year before becoming homeless.

Additionally, 27% were currently experiencing partner violence and 38% were experiencing first-time homelessness. There were 28 minor children, of whom 9 were unsheltered, and 86 transition- aged youth ( 18- 24 years old) - all 86 were found unsheltered. At least 77 people identified as part of a family unit and there were 61 seniors aged 62 years or older. In South Lake Tahoe, 110 individuals were counted, and certain subpopulations were disproportionately represented: African Americans were five ( 5) times more likely to be homeless; Native Americans, 13 times; Disabled, 3 times; and Veterans, 2 times.

E. Homelessness is a dangerous condition that frequently results in higher rates of morbidity and mortality.

South Lake Tahoe’ s harsh alpine winters can cause serious injury and illness for unsheltered people, including hypothermia, dehydration, frostbite, and respiratory illnesses. For the past five (5) years, TCH has operated an DocuSign Envelope ID: AC2E2082- 77BE-4AEE-BCC9- D0FEEA8DB65F City of South Lake Tahoe
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emergency warm room to provide life-saving shelter to individuals, and provides motel vouchers to families until housing can be secured. These supports have grown into a comprehensive suite of outreach, prevention, and case management services which ensure that South Lake Tahoe residents experiencing instability do not risk illness, injury, or death as a result of unsheltered homelessness.

F. In addition to negatively impacting South Lake Tahoe residents experiencing homelessness, there are other direct and indirect impacts on the community. Due to lack of preventative health care and safe, stable housing, people experiencing homelessness generate a significant number of calls for services from the South Lake Tahoe Fire and Police Departments, as well as high utilization of emergency medical services administered at the area’s only hospital, Barton Health. Unsheltered homelessness also negatively impacts local businesses, the tourist economy, sensitive ecological areas around Lake Tahoe, and the broader South Lake Tahoe community.

G. The Parties share a common interest in identifying solutions to prevent and reduce homelessness for South Lake Tahoe residents, especially those subpopulations considered highly vulnerable such as youth, families, seniors, and people with disabilities or serious health conditions. The ongoing COVID- 19 pandemic has made these groups even more vulnerable to negative health effects and are less able to adhere to public health guidance and local mandates.

H. The City and TCH desire to enter into this MOU to describe their agreements and relationship with respect to the issue of homelessness within the city limits of South Lake Tahoe, CA.

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AGREEMENT
NOW, THEREFORE, it is hereby acknowledged, City and TCH hereto mutually agree as follows:

1. Both parties will seek to identify opportunities to develop shared strategies to prevent and reduce homelessness experienced by South Lake Tahoe residents.

2. The City will provide TCH with regular data regarding homelessness – police calls, fire and emergency transport, etc.

3. TCH will prepare and submit quarterly reports on homelessness, clients served, local programming offered, and housing availability to the City.

4. TCH will coordinate with City departments, including Development Services, Fire and Police to serve our community.

5. TCH will commit to a “local preference policy” where they will prioritize services and housing opportunities for residents of South Lake Tahoe.

6. Both parties commit to jointly reviewing funding opportunities available to bring financial resources to our community which serve the priorities of the City.

7. TCH will utilize housing inventory in a manner in which it was built and permitted, and will adhere to all applicable City land use, zoning and building codes.

8. The City will review and accept reasonable request for compliance oversight for funding awards, such as but not limited to the Homekey Grant Program, which are related to affordable and supportive housing in partnership with TCH.

9. The City Manager will coordinate with TCH and other agencies ( including El Dorado County) involved in the local Continuum of Care ( CoC) and Coordinated Entry System to develop regional strategies and to leverage resources.

10. Either Party may terminate this MOU at any time by written notice given to the other Party.

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IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and therefore become effective as of the last date written below.

City of South Lake Tahoe
Jason Collin, Mayor Dated
Approve as to Form:

Heather Stroud, City Attorney Dated
Attest:

Susan Blankenship, City Clerk Date
Tahoe Coalition for the Homeless
Signed Dated
Name Title
41Page
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

DocuSign Envelope ID: AC2E2082- 77BE-4AEE-BCC9- D0FEEA8DB65F 9/ 22/ 2020
9/ 22/ 2020
9/ 23/ 2020
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Resolution No. 2021-XXX
Adopted by the City of South Lake Tahoe
City Council
April 20, 2021
A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2020 Community Development Block Grant Program- Coronavirus Response Round 2 And 3 (Cdbg-Cv2 And Cv3) NOFA Dated December 18, 2020 BE IT RESOLVED, by the City Council of the City of South Lake Tahoe as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $505,632 for the following CDBG-CV2 and CV3 activities pursuant to the December 2020 CDBG-CV2/3 Notice of Funding Availability (NOFA):

Housing Assistance - Rehabilitation of 2250 Lake Tahoe
Blvd (Bear’s Den) in response to COVID-19 impacts on
vulnerable populations or individuals including
households experiencing homelessness
$ 505,632
SECTION 2:

The City hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG-CV2 and CV3 activities described in Section 1.

SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

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SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of South Lake Tahoe held on April 20, 2021 by the following vote:

AYES: NOES:

ABSENT: ABSTAIN:

Tamara Wallace
Mayor
Attest:
___________________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

STATE OF CALIFORNIA
City of South Lake Tahoe
I, , City Clerk of the City of South Lake Tahoe,State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this _ day of _ , 2021.

Susan Blankenship, City Clerk of the City of South
Lake Tahoe, State of California
By:

Name and Title
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Resolution No. 2021-021
Adopted by the City of South Lake Tahoe
City Council
April 20, 2021
A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2020 Community Development Block Grant Program- Coronavirus Response Round 2 And 3 (CDBG-CV2 and CV3) NOFA Dated December 18, 2020 BE IT RESOLVED, by the City Council of the City of South Lake Tahoe as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $505,632 for the following CDBG-CV2 and CV3 activities pursuant to the December 2020 CDBG-CV2/3 Notice of Funding Availability (NOFA):

Housing Assistance - Rehabilitation of 2250 Lake Tahoe
Blvd (Bear’s Den) in response to COVID-19 impacts on
vulnerable populations or individuals including
households experiencing homelessness
$ 505,632
SECTION 2:

The City hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG-CV2 and CV3 activities described in Section 1.

SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

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SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of South Lake Tahoe held on April 20, 2021 by the following vote:

AYES: 5 (Bass, Creegan, Friedrich, Middlebrook and Wallace) NOES: 0
ABSENT: 0
ABSTAIN: 0
Tamara Wallace
Mayor
Attest:
___________________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

STATE OF CALIFORNIA
City of South Lake Tahoe
I, Susan Blankenship, City Clerk of the City of South Lake Tahoe, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 20 day of April 2021.

Susan Blankenship, City Clerk of the City of South
Lake Tahoe, State of California
By:

Susan Blankenship, City Clerk
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Pay $276.54 via ACH or card
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913-210-0941
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Invoice number E8732541-0001
Date of issue Sep 20, 2021
Date due Oct 20, 2021
Notice Id QKlobuZs0Jct4zfIaqky
Publisher Tahoe Daily Tribune
Bill to

CITY OF SOUTH LAKE TAHOE/PLANNING
$276.54 due October 20, 2021
=== Notes ===
Notice Name: CV-2/3 NOI RRF_20210924
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Description Qty Unit price Amount
09/24/2021: Other Notice 1 $232.54 $232.54
Affidavit flat charge 1 $4.00 $4.00
Internet Flat Fee Charge 1 $40.00 $40.00
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Pay $276.54 via ACH or card
Visit https://www.column.us/invoices/UFzgEeGDKhmIfFJnu0E4/pay Questions? Contact Column at [email protected] or call at +1 202-713-5613. E8732541-0001 - Page 2 of 2 Subtotal $276.54
Tax (0%) $0.00
Amount due $276.54
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DOB Tracking
City of South Lake Tahoe Bears Den Inn
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity CostHomekey Enterprise FundCDBG CV 2/3 Program IncomeDuplication of Benefits [Activity Costs Category 1 (i.e. Activity Delivery, Materials, Labor)] Acquisition $2,600,000 $2,600,000 $0 $0 $0 $0
General Maintenance Materials $10,000 $0 $10,000 $0 $0 $0 Furnishings and Appliances $3,000 $0 $3,000 $0 $0 $0
Supportive Services Supplies $3,087 $0 $3,087 $0 $0 $0
Executive Director (0.15 FTE x $49hr + 25% Fringe) $19,110 $0 $19,110 $0 $0 $0 Director of Housing (0.2 FTE x $43.50hr + 25% Fringe) $22,620 $0 $22,620 $0 $0 $0 Director of Services (0.20 FTE x $37.50hr x + 25% Fringe $19,500 $0 $19,500 $0 $0 $0 Stabilization Team Lead (0.33 FTE x $29hr + Fringe) $24,882 $0 $24,882 $0 $0 $0 Client Services Coordinator (0.25 FTE x $21hr + Fringe) $13,650 $0 $13,650 $0 $0 $0 Site Host (1 FTE x $16/hr + 25% Fringe) $41,600 $0 $41,600 $0 $0 $0 Maintenance Manager (0.20 FTE x $33hr +25% Fringe) $25,700 $0 $25,700 $0 $0 $0 Property Administrator (0.20 FTE x $21hr + 25% Fringe) $10,920 $0 $10,920 $0 $0 $0 Director of Administration (0.15 FTE x $31hr + 25% Fring $12,090 $0 $12,090 $0 $0 $0 Maintenance Technician (0.10 FTE x $24hr + Fringe, 0. $17,841 $0 $17,841 $0 $0 $0 Office Supplies and Equipment $3,000 $0 $3,000 $0 $0 $0 Insurance $12,000 $0 $12,000 $0 $0 $0
Utilities $25,000 $0 $25,000 $0 $0 $0
Professional Design Services $88,000 $0 $0 $88,000 $0 $0 Labor Costs $263,925 $0 $0 $263,925 $0 $0
Construction Materials $87,975 $0 $0 $87,975 $0 $0
[Line Item] $0 $0 $0 $0 $0 $0
Total $3,303,900 $2,600,000 $264,000 $439,900 $0 $0
[Activity Costs Category 2 (i.e. Activity Delivery, Materials, Labor)] General Administration
City of South Lake Tahoe staff $10,000.00 $0.00 $0.00 $10,000.00 $0.00 $0.00 Tahoe Coalition for the Homeless staff $55,732.00 $0.00 $0.00 $55,732.00 $0.00 $0.00 Total $65,732.00 $0.00 $0.00 $65,732.00 $0.00 $0.00
Activity Total $3,369,632.20 $2,600,000.00 $264,000.20 $505,632.00 $0.00 $0.00 City of South Lake Tahoe
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SAMPLE
City of Town Food Bank Helping Hands Mission
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CARES Act Donations Mission Fndn. DHSS FEMA General Fund [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Food and Delivery Costs
Canned Food $ 25,000.00 $ - $ 1,500.00 $ 5,000.00 $ 15,000.00 $ - $ - $ - $ - $ - $ 3,500.00 $ - $ - Perishible Food $ 50,000.00 $ - $ 2,500.00 $ 5,000.00 $ 35,000.00 $ - $ - $ - $ - $ - $ 7,500.00 $ - $ - Boxes/Bags $ 1,500.00 $ - $ - $ 1,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - Delivery Fuel $ 7,500.00 $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ 1,000.00 Vehicle Costs $ 9,000.00 $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ 8,000.00 $ - $ (500.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 93,000.00 $ - $ 4,500.00 $ 12,500.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 19,000.00 $ 7,500.00 $ 500.00 Activity Delivery (Helping Hands Mission Staff Costs
Delivery Staff $ 60,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ - Packaging Staff $ 55,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ 5,000.00 HHM Management Staff $ 125,000.00 $ - $ - $ 25,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 27,000.00 $ 15,000.00 $ (8,000.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 240,000.00 $ - $ - $ 45,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 127,000.00 $ 15,000.00 $ (3,000.00) General Administration
City of Town Staff $ 45,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 20,000.00 $ 2,500.00 $ 500.00 Grant Consultant $ 10,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 55,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 30,000.00 $ 2,500.00 $ 500.00 Activity Total $ 388,000.00 $ - $ 4,500.00 $ 57,500.00 $ 100,000.00 $ - $ 23,000.00 $ - $ - $ - $ 176,000.00 $ 25,000.00 $ (2,000.00) Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [ ] and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.

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City of SLT Financial Policies – Grants 1 September 8, 2020

FINANCIAL MANAGEMENT

GRANT FUNDING AND COMPLIANCE POLICY
The purpose of this document is to establish uniform guidelines for oversight of the City of South Lake Tahoe in the pursuit of grant related revenue. Adherence to the following policies and procedures promote increased efficiencies, transparency, accountability to ethical standards, and a strategic approach to funding opportunities, which generally enable the City to be more competitive in securing grant funding. All City personnel utilizing or seeking Grant funding for City business purposes are responsible for knowing and following this policy.

TABLE OF CONTENTS
This policy is organized into the following five sections: Page

1. General Standards …………...…………………………………………….………… 2-3

2. Grant Application….…………………………………………………………………..3

2.1. Grant Planning and Opportunities……………………………….……………...3

2.2. Determining Eligibility……………………………………………………………4

2.3. City Council Approval to Apply………………………………………………….4

2.4. Submitting Grant Application……………………………………………………5

3. Grant Acceptance……….…………………………………………………………….. 5

3.1. Approval Process…………………………………………………………………. 5

3.2. City Council Approval to Accept Award ………………………………………. 5

3.3. Execution of Award ……………………………………………………………… 6

4. Grant Management and Compliance ……………………………………………….. 6

4.1. Roles and Responsibilities .……………………………………………………….6-8

4.2. Grant Procurement..................................................................................................8

4.3. Compliance Standards…………………………………………………………….8

5. Grant Accounting ………………….………………………………………………..... 9-10

5.1. Monitoring the Budget……….……………………………………………….…. 10

5.2. Cash Management.………………………………………………….………….…11

5.3. Reimbursement Requests………………………………………………………....11

5.4. Staff Time/Administration……………………………………………………......11

5.5. Internal Controls………………………………………………………………..…12-13

6. Post Award……………………………………………………………………………..13

6.1. Close-out……………………………………………………………………………13

6.2. Audit………………………………………………………………………………...13-14
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City of SLT Financial Policies – Grants 2 September 8, 2020

1. GENERAL STANDARDS
Grant funding allows the City to supplement local public funds to increase the efficiency and impact of programs, projects, and services provided to the community; therefore the effect of grant funding and the process that governs it is significant.

Grants are not "free money". A grant is a financial award provided by a federal, state, local government, or other organization to fund specific, beneficial, goals, objectives, and/or legislative initiatives through legal, contractual, and binding grant agreements. Because government grants are funded by tax dollars, they include stringent compliance and reporting measures to ensure the money is well-spent. Careful consideration and analysis should be given prior to applying or accepting these funds.

This policy describes the City’s grant management and administration procedures and intends to do the following:
• Promote the use of best practices
• Promote sound financial management
• Promote efficiency and effectiveness in grant funded projects and programs • Ensures the grant related activity is consistent with City’s strategic priorities • Ensures the integrity of the City’s good standing among granting agencies • Ensures accountability for financial and programmatic elements of grant administration and management
Adoption and Implementation: The City Council is responsible for adopting the City's Grant Funding and Compliance Policy and for approving any significant policy revisions. The City Manager, or his/her designee, is responsible for developing administrative procedures to implement this policy. In this role, the City Manager is authorized to make minor administrative changes in the guidelines without significant policy impacts.

Public Records Requirement: All documents related to Grant applications, contracts, expenditures, revenues, and grant compliances are public records and may be subject to disclosure under the California Public Records Act (Government Code §6250-6270).

Conflicts of Interest: An officer or employee of the City acting or appearing to act on behalf of someone other than the City; or in carrying out duties has or appears to have a self-interest from which a personal profit or gain is realized or that is actually or potentially adverse to the best interests of the City.

Conflicts of interest and the appearance of a conflict of interest can damage the reputation, credibility, and trust of the City. These situations may involve ethical, legal, or other issues and City officials and employees should be diligent in the identification of potential conflicts when working in any capacity with proposed or funded grant activity involving the City.

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City of SLT Financial Policies – Grants 3 September 8, 2020 No officer or employee of the City shall have any interest, financial or otherwise, direct or indirect, or have any arrangement that may reasonably be expected to bias the design, conduct, or reporting of a city grant funded project.

It shall be the responsibility of the Grants Project Manager for each particular grant funded project to ensure that in the use of project funds, officials or employees of the City and nongovernmental recipients or sub‐recipients shall avoid any action that might result in, or create the appearance of:
• Using his or her official position for private gain
• Giving preferential treatment to any person or organization • Losing complete independence or impartiality
• Making an official decision outside official channels • Adversely affecting public confidence in the City and the grant funded program • Or any other Conflict of Interest outlined per the specific grant agency Employees and City Officials are responsible for exercising good judgment in applying, approving, requesting, managing and administering grant funds. Accordingly, the basic standard should prevail to provide prudent stewardship of public funds, the City's resources, and granting agency compliance.

2. GRANT APPLICATION

2.1 GRANT PLANNING AND OPPORTUNITIES
Each respective department within the City may research and identify grant opportunities to facilitate City Council’s strategic goals, objectives, and initiatives as well as department work plans, to provide supplemental or alternative funding sources to public projects, capital expenditures, or operating programs and expenses.

Once grant opportunities are identified, employees are responsible for obtaining approval from their Department Head to pursue review of such funding. Gathering information beforehand will help ensure success in meeting a tight deadline. Coordination with the Finance Department, specifically the Associate Management Analyst responsible for Grants Management and serving as Grants Manager is encouraged to facilitate the process. Following are necessary components in pursuit of a competitive grant application:

1. A list of approved projects/programs meeting the needs of the Department as well as City Council priorities (ex. CIP, Master Plans, EIP, Community Plans etc.)

2. Project/program descriptions, goals and objectives

3. Project timelines, estimated costs, project budgets

4. Matching fund contribution and fiscal impacts
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City of SLT Financial Policies – Grants 4 September 8, 2020

2.2 DETERMING ELIGIBILITY
To determine eligibility for grant funding;

1. Review grant guidelines, specifications, and requirements

2. Coordinate with key personnel for staff and Departmental impacts as well as Finance to access fiscal impact

3. Applications should be evaluated for administrative burden, compliance cost, city match requirements, long term costs, and operation and maintenance costs

4. In the event the cost to the City exceeds the amount received from the grant, the Department should seek approval from Finance as well as the City Manager to pursue the grant further

5. Department Head shall assign a Project Manager to manage the grant project, program, and department grant compliances

6. If an outside consultant is hired to assist with grant writing or project management; the Director will assign a staff member responsible for overseeing the consultant contract and ensuring grant compliance

2.3 CITY COUNCIL APPROVAL TO APPLY
City Council approval to submit an application is required for ALL Grant Applications. A detailed staff report and a resolution (if required) should be brought forth to City Council for Council approval/adoption. The staff report should include the following information:

1. Project and grant details

2. Budget summary

3. Administration requirements and funding source

4. Match requirements

5. Compliance requirements

6. Grantee responsibilities

7. Maintenance and operations requirements

8. Long-term costs including staffing needs after the expiration of the grant Background: should summarize and detail the need for the project or program and which priorities will be met. Provide grant agency information.

Issue and Discussion: should summarize the proposed project or program, including all departmental impacts, goals and objectives and benefits or impacts to the City.

Financial Implications: should detail all fiscal impacts, long-term costs, matching contributions, operation and maintenance costs, budget availability or budget constraints.

In the event the application deadline does not allow the necessary lead time for City Council approval; and prior Council approval is not a requirement of the application; the Department Director should ensure the approval of the City Manager prior to submitting the application, and will bring the item before council to the next appropriate meeting.

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City of SLT Financial Policies – Grants 5 September 8, 2020

2.4 SUBMITTING GRANT APPLICATION
Following City Council approval, a completed grant proposal may be submitted by the department overseeing the project or program. The Project Manager and/or Grants Manager will follow the grant guidelines, and requirements to review and submit a complete and competitive grant proposal.

Budget Summary: When determining the budget for the grant application all of the project expenses must be included in the application. This includes:

1. Total cost of the project

2. Project management and oversight, staff time, administration

3. Expenses that arise as a result of your project

4. City share of costs where applicable

5. Operation and maintenance, long-term or ongoing costs

3. GRANT ACCEPTANCE

3.1 APPROVAL PROCESS
Upon Grant approval the Department will receive a grant award letter from the funding agency detailing the measures necessary to accept the award. The city should also receive a finalized grant contract which will become a binding agreement. The grant contract and all compliance measures should be reviewed by the Grants Manager, Project Manager, and the Department Director. Grant Manager reviews the grant contract to ensure ability to maintain compliance, and the Director will ensure the department’s capability to comply with the contract and will make the appropriate recommendation to City Manager and City Council.

3.2 CITY COUNCIL APPROVAL TO ACCEPT AWARD
The final step in the approval process is taking the awarded grant contract and funding acceptance, to the City Council for approval. Staff report should include:

1. Details of the grant contract, project/program and all compliance required

2. Must specify acceptance of the grant award, as well as the details necessary to load the grant funding into the City’s Budget

3. Anticipated revenues, along with balanced associated expenditures with account numbers must be outlined in detail in the staff report and resolution. (Expenditures cannot exceed revenues)

4. All pertinent documentation should be attached, including the grant contract

5. Provide a copy of the signed Council Resolution to the Grant Manager to ensure the funds are appropriated into the budget and begin tracking procedures City of South Lake Tahoe
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City of SLT Financial Policies – Grants 6 September 8, 2020

3.3 EXECUTION OF AWARD
The Grant Contract is fully executed and the funds can be spent when the following steps are complete:

1. Granting Agency signs the grant contract and specifies the dates of the “term of the agreement”

2. Grant Contract has been approved through City Council

3. City’s Authorized Signatory signs the grant contract

4. Grant revenues and expenses have been loaded into the appropriate account within the City’s Budget
Grant funding cannot be spent prior to approvals and a grant award notification is received from the Granting Agency. The Granting Agency typically sends the Department the original, signed, and fully executed, Grant Agreement. The Department will forward the original copy to the City Clerk as well as a copy to the Grant Manager. A copy needs to be kept within the department in a centralized file for future reference.

Authorized Signatory Responsibility: All Grant applications require an Authorized Signatory on behalf of the City. The Authorized Signatory is usually the Mayor, City Manager, or the Department Director. The signature legally binds the City to all terms and conditions within the grant agreement regardless of whether; the city is the main beneficiary of the funding; the city has applied on behalf of another agency for pass through funding; or the city has hired an outside agency to oversee and manage the project.

4. GRANT MANAGEMENT AND COMPLIANCE

4.1 ROLES AND RESPONSIBILITY
The following shall describe responsible parties for activities surrounding the submittal, implementation, maintenance, reporting and other related duties for grant funded projects by or on behalf of the City of South Lake Tahoe. The full development of a project or program requires the assistance and support from all affected departments.

Financial Services Department
The Associate Management Analyst in Finance will serve as the Grants Manager and is the primary person responsible for providing city‐wide coordination and monitoring of grants. This individual is responsible for ensuring the City’s grants management and compliance program is current and effectively fulfills the compliance requirements of the City’s policies and external granting agencies and is available for assistance and guidance for a successful proposal.

The Grants Manager is responsible for:

1. Researching grant opportunities and notifying departments of such opportunities

2. Acting as a liaison between departments and funding agency personnel

3. Assisting staff, adhering to grant guidelines, policies, and deadlines City of South Lake Tahoe
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City of SLT Financial Policies – Grants 7 September 8, 2020

4. Assisting departments with City Council agenda items regarding applying for grants, accepting awards, and appropriating the grant budgets and/or reviewing agenda items related to grants prior to submission

5. Receiving a copy of the grant award and maintaining a grant file; tracking grant activity at all stages of the grant cycle. Maintain master files of “open” and “closed” grants in accordance with retention requirements

6. Developing and conducting grants administration training and assistance to staff pertaining to grant management and compliance

7. Ensuring the departments track and report programmatic and financial grant activity in a timely manner in accordance with grant agreement, providing the proper account codes as budgeted

8. Coordinating with Department Head, Project Manager and Finance personnel to gather all information required to meet grant funding requirements; including contracts, professional agreements and proper invoicing from vendors

9. Preparing and submitting grant reimbursement requests, financial reports, and final financial reconciliation and closing reports

10. Monitoring and tracking cash flow and accounts receivable

11. Preparing Schedule of Expenditures of Federal Award for the Single-Audit requirement

12. Acts as a liaison between auditors, granting agency, and department personnel City Departments
The Department Director is responsible for programmatic and fiscal responsibilities for the designated department. This individual ensures adequate staff and infrastructure are provided for the appropriate performance of grant award management and provides oversight of staff identified as key personnel on grant awards.

Department Director is responsible for:

1. Ensuring adequate management of programmatic and fiscal aspects of the grant awards

2. Assigning staff to adequately manage the grant awards

3. Managing general departmental-level support activities related to grants management

4. Approving submittals and proposed programmatic and fiscal changes to the grant

5. Reviewing budget amendment requests if they affect commitments by the department

6. Ensuring cost sharing dollars are available and the budget is adequate relative to the project scope and its justification is appropriate
The Department Project Manager is the primary person responsible for the programmatic activities on a project/grant. Although some tasks may be delegated, the Project Manager is the chief accountable person and bears responsibility for the overall administrative and fiscal conduct of the grant award for meeting the terms and conditions of the award and for representing the project to the granting agency.

The Project Manager is responsible for:

1. Preparing the grant proposal, with an emphasis on the technical details, scope of work and budgetary components; coordinate with Grants Manager for fiscal impact and assistance.

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City of SLT Financial Policies – Grants 8 September 8, 2020

2. Forwarding all grant agreements and documentation to the Grants Manager for review prior to execution by the proper City officials; prepare City Council agenda items, staff reports, resolution (if required), and requesting that budget be established and approved prior to expenditures being made

3. Modify and monitor the project budget, scope of work, and ensuring the appropriate charging of expenditures to the project in compliance with grant award

4. Appropriately managing the programmatic aspects of the project, monitoring expenditures to ensure grant funds are spent in accordance with the approved budget

5. Approving all grant expenditures and payment request, utilizing appropriate account numbers and ensuring budget. Submit to Department Director for approval

6. Working with the Grants Manager to ensure the completeness, accuracy, and timeliness of programmatic and financial reports submitted to the granting agency

7. Prepares project reporting, progress reports, final reports, monitoring reports

8. Ensures Finance Department receives copies of pertinent information, documentation, reports or correspondence with the granting agency

9. Ensuring contractors, subcontractors, consultants have complied with the appropriate work in a timely manner and in accordance with technical, financial, and other requirements of the award, as well as reviewing their invoices for accuracy and grant compliance

10. Adhering to the terms of the grant agreement and policies and notifying the Grants Manager if changes are needed

11. Follows State, Federal and City procurement and contract policies in the utilization of grant funding

12. Complying with Single Audit Act requirements; providing documentation for audit requests; and adhering to audit recommendations

4.2 GRANT PROCUREMENT
The purchase of goods, materials, supplies, equipment, services, and non-public contracts must follow the City Procurement Policies and Procedures as well as the City’s Purchasing Ordinance (SLTCC § 3.45) adopted by City Council. Public Contracts and Public Projects must adhere to Public Contracts and the Uniform Public Construction Cost Accounting Act as adopted by City Council (SLTCC § 3.45 Article II).

Federal Awards, Cooperative Agreements, or State Awards utilizing Federal Funds must also follow the General Procurement Standards in the Code of Federal Regulations (CFR); Title 2:

Grants and Agreements section §200.318 through §200.326. These guidelines can be found at https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl; or contact Grants Manager for additional information (ext. 7410).

Grant Awards and Cooperative Agreements utilizing funds through Caltrans must follow the Local Assistance Procedures Manual (LAPM, particularly Chapters 5 and 16. These guidelines can be found at https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/localassistance-procedures-manual-lapm or contact Grants Manager for additional information.

Suspension and Debarment: ALL Federal Awards used to procure vendors providing services to the city in excess of $25,000.00 must maintain evidence of vendor “Suspension and City of South Lake Tahoe
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City of SLT Financial Policies – Grants 9 September 8, 2020 Debarment” verification through the “Systems for Awards Management (SAM). Print or save a copy of verification and submit it to Finance or contact Grant Manager to obtain a copy. This requirement must also be included in your Contract, Professional Services Agreement, or PO. (Refer to Purchasing Policy for boiler plate “Suspension and Debarment” language).

4.3 COMPLIANCE STANDARDS
The City “shall at all time exercise responsibility over the implementation of the project” and is held liable for all provisions set forth in the agreement, as quoted from a current grant contract.

Therefore, it is imperative that all departments involved, as well as the Authorized Signatory, fully understand the conditions of the grant agreement and follow the compliance measures put into place. This will further ensure the integrity of the City’s commitment to the Grantor, help maintain audit compliance, and avoid grant fraud speculation.

Non- compliance; non-compliance findings can result in loss of final retention reimbursement, terminating the grant agreement, repayment of funds, suspension or debarment from receiving future grants, and/or implementation of grant special conditions.

Evidence that an organization has grossly misused funds or committed fraudulent activity, can result in civil actions against the City and/or City Officials and Personnel to include:

1. Recovery of funds up to triple damages

2. Criminal remedies including arrest

3. Prison sentences

4. Seizure of assets

5. Monetary fines.

Falsification of Documentation- Submitting fraudulent receipts, falsifying an application, or report will result in disciplinary action and may lead to termination of employment and/or criminal action.

The City of South Lake Tahoe reserves the right to deny request of reimbursement for expenses that are considered lavish, extravagant, or are unsupported by required documentation. Unusual expenses incurred due to special circumstances must be approved by the City Manager and the granting agency, if those expenses do not violate Federal or State requirements.

5. GRANT ACCOUNTING
After award acceptance, the Grant Manager will maintain documentation begin proper tracking and monitoring of the new grant. The Project Manager will monitor and manage the consultant and/or contractor contracts, and track the project budget.

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City of SLT Financial Policies – Grants 10 September 8, 2020

1. Before initiating a contract, purchase order, agreement with a service provider, professional services agreement, or other expense; review the Grant Agreement for terms and conditions

2. Compliance must be maintained with City policy, the Grant Award, and State and/or Federal Policies. Follow the most stringent procedures to ensure all compliances are being met

3. Before entering into agreements with vendors or contractors, verify that the provider or business has a valid City Business License

4. Staff and/or contractors, consultants or service providers utilizing grant funding must disclose all relevant conflict of interest or criminal violations in writing to the appropriate granting agency and follow the guidelines as outlined in the City Council adopted resolution #2016-69

5. Grant expenditures must be expensed as detailed in the grant application, grant contract and as approved in the City Annual Budget

6. Consultant/contractor/vendor invoices must be thoroughly reviewed by Project manager for compliance with City and Grant Procurement, Federal compliances and Public Contract Code prior to authorization for payment

7. If conditions of the Grant Contract are not met; the Grantor is under no obligation to disburse funds or reimbursement.

8. ALL Federal Awards, Cooperative Agreements, or State Awards utilizing Federal Funds must follow the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Chapter 1, Chapter 2, Part 200). These guidelines can be found at https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl.

5.1 MONITORING THE BUDGET
Funds must be spent in the manner approved by the Granting Agency and City Council. The Project Manager is responsible for:

1. Monitoring the project budget and city staff time budget

2. Monitoring sub-contractors, sub-recipients, service providers

3. Monitoring budgets for contractors, consultants, and professional service agreements

4. Reviewing invoices for payment; specifying appropriate account numbers.

5. Timely submittal of invoices for payment ensuring adequate cash management The Grants Manager is responsible for:

1. Monitoring expenses after payment to ensure compliance between the grant budget and the City’s budget.

2. Preparing and submitting grant payment requests, managing receivables, and cash flow

3. Preparing and/or reviewing Staff time, administration, and activity delivery

4. Tracking expenses and revenues in accordance with Grant Contract.

5. Providing direct communication with granting agencies and city departments.

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City of SLT Financial Policies – Grants 11 September 8, 2020 Adjustment between budgeted line items to the approved grant budget; must be approved by the Granting Agency in the manner stated in the Grant Agreement. Concurrently, the Department Director should request a budget adjustment via e-mail to the Finance Department.

Adding additional budget to an approved grant or reducing budget or scope via a Grant Amendment must follow procedures and request council approval accepting the additional funding and loading the budget or reducing the budget and accept reducing the scope of the project.

5.2 CASH MANAGMENT
To minimize time lapsing between outlay of city funds and receipt of grant funds, timely review, approval, and submittal of vendor invoices and grant reimbursement requests is imperative.

1. Invoices and receipts must be paid and a check cut to the vendor prior to requesting reimbursement; therefore timely submittal of invoices is required

2. All work performed and items purchased within a fiscal year; must be paid within the fiscal year the work was performed (This is an audit requirement)

3. Provide a brief explanation/justification on the delay of pay requests for invoices submitted for payment 45 days or more beyond the date of the invoice; this will help provide information to auditor, or Grantor

4. When submitting invoices (over $250,000) for payment, notify Accounts Payable and Grants Manager to manage bank balance cash flow and expedite grant reimbursement

5.3 REIMBURSEMENT REQUESTS
Most grant reimbursements must be submitted in arrears. The city must first expend the funds; pay the invoice and request reimbursement after payment has been finalized. Grant reimbursements will be requested in the manner set forth in the grant agreement and as frequent as permitted when expenditures dictate.
• Grants Manager will be responsible for preparing the reimbursement request, or reviewing the request before submitting to the Granting Agency. • Invoices must be paid in a timely manner and distributed in the General Ledger prior to reimbursement requests.
• Once the billing is complete, it will submitted to the Authorized Signatory for review and approval.
• This review enables an examination of expenditures, proper account numbers, staff time accuracy, and project deliverables.
• After the billing is signed, the Grants Manager will submit as required in the Grant Agreement.
• The revenue is entered into accounts receivable and tracked by the Grants Manager to ensure receipt.

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City of SLT Financial Policies – Grants 12 September 8, 2020

5.4 STAFF TIME/ ADMINISTRATION
Follow grant guidelines in determining eligibility of charging staff time to the grant or using staff time as the City’s match or cost share. Employee rates provided should be directly from employee payroll at current actual hourly rates and remain in effect until such changes are submitted through a “change of status” to Human Resources, or a change to the employee “MOU” within the city.
• Grant timesheets (provided by Finance, Grant Manager) must be used when charging staff time to a grant
• The Grant timesheet must represent the actual hours worked in a pay period and account for the grant hours within that pay period
• Department Head and employee must approve the grant timesheets at the end of the pay period and submit the timesheets to the Grant Manager • Grant Manager will calculate the staff time directly from the pay period payroll documentation
• Compensation for personnel services on federal grants must be based on payroll documented through standard City policy and procedures. The consequences of noncompliance with employee time and effort certification may be the disallowance of such charges to the grant
• Federal grants require accounting for 100% of one’s time even if all of one’s time is not allocated to the grant project (2 CFR 200.430)
• Wages of employees used in meeting cost sharing or matching requirements of federal awards must be supported in the same manner as those claimed as allowable costs under federal awards

5.5 INTERNAL CONTROLS
Expenditures
When an invoice is received for a grant funded project, the workflow for payment shall be as follows:

1. Reviewed by Project Manager and back-up documentation verified

2. Approved by Department Head or Authorized Signatory per Procurement Policy

3. Submitted to Accounts Payable for entry and procurement documentation verified

4. Vendor checks are printed by Revenue Accountant, posting payment to the General Ledger (GL)

5. GL detail is reviewed by Grants Manager for grant reimbursement preparation

6. Grant Manager prepares reimbursement request according to grant budget and agreement terms, as well as information provided from Project Manager below.

To assure the invoice gets paid from the proper grant and project; the Project Manager shall:

1. Determine available budget within vendor contract as well as city financial system City of South Lake Tahoe
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City of SLT Financial Policies – Grants 13 September 8, 2020

2. Specify the grant name, agency, and grant number on the pay request or invoice

3. Specify whether the invoice is 100% reimbursable or what portion is reimbursable through which revenue sources assigned to project

4. Specify the amount and revenue source when splitting an invoice between multiple grants or revenue sources

5. Be specific when paying an invoice between multiple account numbers

6. Make a notation of the account number, name and grant number on the receipt of an expense being paid with a City Cal Card or petty cash
Revenues
When a Reimbursement Request is submitted it is:

1. Prepared by Grants Manager after verifying account numbers, budgets, proper grant documentation, matching documentation and back up

2. Approved and signed by Authorized Signatory per grant Agreement

3. Submitted and entered into Accounts receivable by Grants Manager

4. Funds are received and deposited by Revenue Supervisor

5. Deposit is reviewed and reconciled into the GL System by Revenue Accountant

6. POST AWARD

6.1 CLOSEOUT
After completion of all required performance period activities, the Administering Department and Finance shall perform grant closeout tasks in accordance with Federal CFR §200.343, or corresponding State regulations, and/or contractual requirements.

1. The Project Manager is responsible for final performance reports and programmatic reporting required by the terms and conditions of the award and shall provide copies to the Grants Manager in Finance

2. The Grants Manager is responsible for final financial reports and final reimbursement as required by the terms and conditions of the award

3. The Project Manager and Grant Manager are responsible for collecting and maintaining all appropriate back up documentation for performance, financial, and final reports

4. The Administering Department and Finance shall ensure that all financial activities are recorded, that revenues balance to expenditures, and that revenues and expenditures balance to budget figures

5. The Administering Department and Finance are responsible for ensuring their records retention follows the compliance in the grant award or at a minimum is held 5 years after final close date of award.

6.2 AUDIT
All Granting Agencies reserve the right to call for a program audit or a financial audit at any time between execution of the agreement and the completion or termination of the project.

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City of SLT Financial Policies – Grants 14 September 8, 2020 All non-Federal entities that expend $750,000 or more of Federal awards in a year are required to obtain an annual audit in accordance with the Single Audit Act Amendments of 1996, OMB Circular A-133, the OMB Circular Compliance Supplement and Government Auditing Standards. A single audit is intended to provide a cost-effective audit for non-Federal entities in that one audit is conducted in lieu of multiple audits of individual programs. The City exceeds the $750,000 threshold and is subject to this required Audit annually.

Federal Single Audit Act and annual reporting requirements are contained in 2 CFR Part 200 Subpart F (200.5 Compliance and Audit Requirements.) It is important that all grant activity and any changes to the grant are well documented to facilitate any audit. Audit findings made during the audit are provided to the grantor, which could prompt an audit by the grantor.

The following activities are the fourteen types of compliance requirements considered in every audit conducted under 2 CFR Part 200 Subpart F, and many are described throughout this policy:

1. Activities: Allowed or Unallowable

2. Allowable Costs/Cost Principles

3. Cash Management

4. Compliance with Terms & Conditions (e.g. Davis-Bacon Act)

5. Eligibility

6. Equipment and Real Property Management

7. Matching, Level of Effort, Earmarking

8. Period of Availability of Federal Funds

9. Procurement, Suspension and Debarment

10. Program Income

11. Real Property Acquisition and Relocation Assistance

12. Reporting

13. Subrecipient Monitoring

14. Special Tests and Provisions
The Administering Department and Finance are responsible for ensuring their records are maintained in accordance with applicable City policy, State law, and Federal regulations and maintain compliance with Federal Code 2 CFR Part 200.
• Project Manager is responsible to provide all programmatic and procurement documentation requested by a Granting Agency or Auditor • Grant Manager is responsible to provide all fiscal documentation requested by a Granting Agency or Auditor
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Cheyenne Purrington

SKILLS SUMMARY
● Organizational leader with 15+ years experience supporting high performance in diverse teams ● Key roles in strategic planning, change management, and organizational development processes ● Collaboration with diverse stakeholder groups including nonprofit, public, and private groups ● Creative approaches to strategic visioning, phased planning, and complex problem solving ● Strong in program development, project management, team training, and executive coaching ● Focus on vulnerable populations and managing affordable, supportive, and transitional housing

PROFESSIONAL EXPERIENCE
Executive Director | Tahoe Coalition for the Homeless South Lake Tahoe, CA | 2020 to present ● Provide strategic leadership to small nonprofit organization focused on homeless services ● Oversee range of programs including navigation services, case management, street outreach, emergency shelter, supportive housing, coordinated entry, training, and technical assistance ● Initiated local Project Roomkey program and expanded emergency shelter operations to 24/7 ● Successfully applied for $7.5m in Project Homekey funding, oversaw acquisition of three (3) motel properties, and secured ~$1m in capitalized operating subsidies from philanthropic partners ● Increased annual operating budget from ~$125k to ~$750k within first 12 months in role ● Increased staffing capacity from 2 FTEs to more than 20 full- and part-time team members ● Developed administrative infrastructure to support expanded program suite and operational scale ● Directly oversee team of four (4) department directors, provide daily supervision and coaching Principal Consultant | Threshold Consulting Remote | 2015 to present ● Provide strategic, technical, and hands-on guidance to a range of communities and organizations ● Selected to develop and implement a comprehensive repositioning project to ensure long-term operational stability and viability of a $200M real estate asset supportive housing portfolio ● Developed regional framework for Santa Clara County to create unconventional housing and shelter to reduce street homelessness and increase service channels into supportive housing ● Designed Housing and Homelessness policy curriculum for inclusion in college-level coursework ● Recent clients include Santa Clara Housing Authority, Agency on Aging Area 4, Abode Services, Midpen Housing, Community Housing Partnership, St. Francis Living Room, and Steinberg Institute. ● Speaking engagements at Stanford University, Mills College, UC Berkeley, Zendesk, and LinkedIn Chief Portfolio Officer | Community Housing Partnership San Francisco, CA | 2017 to 2019 ● Responsible for diverse staff of 125+ people working 24/7 to support more than 1,500 residents ● Reduced portfolio-wide vacancies by 15% to <3% and brought all tenant recertifications current ● Reduced property operating expenses by >$1k Per Unit Per Year by consolidating contracts, reducing vendor reliance, line staff budget training, and layering variance reporting approvals ● Developed and implemented a strategy to fully fund all deficit capital and operating reserves ($1M) ● Raised $250k of targeted investment funds for portfolio conversion to Yardi Voyager database ● Restructured department and mentored junior management team into key leadership positions ● Drafted operations manuals: Asset Management, Portfolio Finance, Site Operations, and Facilities 1 of 2
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Strategic Initiatives Manager | Community Housing Partnership San Francisco, CA | 2014 - 2015 ● Embedded strategy advisor reporting directly to the Executive Team on major change initiatives ● Conducted diagnostic interviews, mapped data flows, indexed data points, and cleaned data ● Streamlined and redesigned forms for social enterprise, human resources, and facilities teams ● Introduced organizational learning, human-centered design principles, and prototyping processes ● Developed project management toolkit for use by staff undertaking key strategic projects ● Responsible for general oversight of key projects stemming from strategic planning process Property Supervisor | Tenderloin Neighborhood Development Corp. San Francisco, CA | 2011 - 2014 ● Oversaw daily operations of 10+ affordable and supportive housing sites throughout San Francisco ● Programs included HUD, TCAC, DAH, LOSP, S+C, HOPWA, VASH, MHSA, and Section 8 vouchers ● Partnerships with key providers, including DPH-HUH, DAH, Larkin Street, LSS, MOHCD, and SFHA ● Co-authored Joint Operations Manual for guiding property management and services staff work ● Led development of sustainability program, including trainings, manuals, and evaluation tools ● Converted all janitorial products to Green Certified suite, reduced expenditures by $100k ● Generated $75k in grants for sustainability initiative and operational manual development

VOLUNTEER ACTIVITIES
Board Member | Housing Consortium of the East Bay Oakland, CA | 2015 - present ● Serve on small working board to provide strategic support to the Executive Director and staff ● Organization owns and manages over 40 supportive housing properties throughout the Bay Area ● Recent program expansion includes temporary navigation center and converted shed installation

FORMAL EDUCATION
LEED AP Accredited Professional in Operations & Maintenance | USGBC Washington, D.C. ● Certified project experience developing and managing LEED certified properties (new and rehab) ● Ongoing educational units in building systems, indoor air quality, cost efficiencies, and design BA in Economics and American Studies | Mills College Oakland, CA ● Thesis work applied a bundled capabilities approach to social vulnerability assessment ● Founded the Economic Development Roundtable, a student-led speaking and discussion series

STRATEGIC INTERESTS
● Working with regional entities to generate strategies that prevent and reduce housing insecurity ● Developing and sharing tools to scale innovations more quickly to housing and service providers ● Promoting support for homeless initiatives and supportive housing within concerned communities ● Applying data science technology to develop pre-homelessness early warning detection systems ● Reducing supportive housing costs, including referral time, vacancy losses, and unit damages ● Specialized training for law enforcement, community groups, clinical staff, and service providers ● Developing strategic communications for groups regarding housing policy and homeless initiatives [email protected] | cell (510) 501-5235 | www.linkedin.com/in/cheyennepurrington/ 2 of 2
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Kimberly A. Peterson
Sacramento, CA
[email protected] ∙ 916-719-2553 ∙ linkedin.com/in/kimberly-peterson Goal-focused professional with demonstrated track record of leading cross-functional teams in coordinating, planning, and executing government funded housing programs. In-depth experience in financial administration and competitive funding. Proven expertise in driving efficiency and productivity through program evaluation. Strong leader with success directing highly skilled teams in supporting and achieving organizational objectives.
● Government Housing Expertise
● Strategic Planning and Implementation
● Cost Analysis and Reduction
● Financial Administration
● Project Management
● Grants & Competitive Funding
● Regulatory Compliance
● Turnaround / Crisis Management
Career Experience
Tahoe Coalition for the Homeless, South Lake Tahoe, CA
Senior Housing Planner, 10/27/2020 – Present
Worked on the project team to complete application materials $7.5m in Project Homekey funding, which led to the acquisition of three (3) motel properties, and securing ~$1m in capitalized operating subsidies from philanthropic partners. Worked to build internal infrastructure and capacity to hire and sustain an experienced operations and supportive services team in order to make the three Homekey projects fully operational. Oversee the operations and daily property management of all three Homkey properties including tenant referral/selection process in coordination with the Coordinated Entry System and Supportive Services staff; lease up; day-to-day tenant interactions; on-site management; move-out/relocation of tenants; oversight of a small maintenance team to repair and maintain the structures as well as oversee all construction, upgrades, and compliance of Federal, State, and Local laws surrounding the properties. Responsible for all development activities for long-term funding sources, including research, application materials, award contracts, and compliance. Governmental liaison and expert for building code compliance, funding compliance, and overall HUD, Homeless program, HCD, and Fair Housing regulations and laws.

Michael Baker International, Rancho Cordova, CA
Senior Housing Planner, 12/11/2019 – 6/26/2020, 35hrs/week Create and administer housing programs with a special focus on Residential Rehabilitation.

Collaborate with jurisdictions, communities, and teams across the state to provide leadership and guidance to Community Development Block Grant programs. Research various topics related to the jurisdiction and national trends, collect data, and create analysis in order to draft the Consolidated Plan. Collect additional data through the Community Engagement process of Stakeholders and community members on topics of housing, local services, homelessness, Fair Housing, broadband, neighborhood revitalization, and response to natural disasters in order fulfill necessary analysis of ConPlan. Draft Annual Action Plan (AAP), and the Consolidated Annual Performance and Evaluation Report (CAPER). Review requests for proposals and research project type and agency. Assess marketing to clients and other communications, while advising for compliance with current CARES Act, HUD, and HCD matters, and with concerns and funding from HEAP, HHAP, LEAP, PLHA, REAP, TOD, and Section 811 to both colleagues and clients, which include government officials such as Housing Directors, City Managers, and non-profit Executive Directors. ● Led the planning, development, and execution of services plans focused on providing meals to seniors during the COVID-19 pandemic.
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● Secured SB 89 funds for the City of Lodi; utilized funding to create the set up of sanitation stations and outreach to unhoused populations during COVID-19.

MJD Capital Partners, LLC., Sacramento, CA
Supportive Housing Director, 8/1/2017 – 10/11/2018, 40+hrs/week Collaborated with and advised the owner and investor groups in assessing real estate property opportunities available for rehabilitation. Shared expertise on making properties compliant and available to rent to nonprofit social service agencies serving homeless persons, those with unstable housing that are frequent users of the emergency room, as well as former foster youth. Housing made available was barrier free, no background or credit check is required; to truly provide a Housing First experience. Provided project management for all phases of the turnover of units and over-all property rehabilitation and beautification. Ensured safety and 100% compliance in all properties with all Housing Quality Standards and local and state regulations. Collaborated with law enforcement, District Attorney, local businesses, code enforcement, community stakeholders, and neighbors to identify concerns and mitigate risks properties presented with new strategies. Establish and maintain strategic partnerships and relationships within communities to support new properties. ● Instrumental support in the turnover of approximately 180 housing units for nearly 300 people. o Worked with over 10 nonprofits to help fill their grant quotas and find housing for their clients
● Provided on-going training to staff and colleagues on the subject of Fair Housing and Reasonable Accommodations.

Sacramento Steps Forward, Sacramento, CA
Senior Contracts Analyst, 6/2/2014 – 4/8/2017, 40+hrs/week Managed and monitored all Continuum of Care funds and contracts valued at $12M Federal Homeless Program Funding. Advised leaders on Housing and Urban Development (HUD) contract requirements and compliance with the McKinney-Vento Homeless Assistance Act, the Homeless Emergency Assistance, and Rapid Transition to Housing (HEARTH) Act of 2009. Provided financial reporting, site visits, and reviews of program files to ensure compliance. Managed the Performance Review Committee and established relationships and partnerships with community members, stakeholders, and persons with lived experience; set performance targets by population and program type, determine funding priorities, make funding recommendations, and evaluate performance. Developed trainings on HUD and legislative updates and wrote memoranda on any legislation changes that impacted the CoC programs. Researched, studied, networked, and analized new developments/ideas and best practices in order to bring the best and most current information to the Sacramento Community. Created a spectacular working relationship with the HUD field office in order to collaboratively send questions to the SNAPS office.
● Spearheaded the restructuring of the SSF HUD Contracts Department; created and implemented policies for 30 homelessness programs.
● Led a cross-functional team in designing a grants management portal for subrecipients, funders, and new applicants to streamline monthly fiscal reports and documents submissions. ● Wrote a new monitoring manual.
● Planned and coordinated the annual local project competition for the National HUD McKinney Vento funding competition; hosted a kick-off conference, prepared a milestone schedule, provided technical assistance orally and in writing to nonprofit and government grant program …continued…
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participants, reviewed applications, and submitted final application in esnaps for funds totaling $19M.

Sacramento Housing and Redevelopment Agency, Sacramento, CA Housing Technician, 11/27/2009 – 5/30/2014, 40hrs/week
Executed tasks and projects within all aspects of the Housing Authority process from eligibility and intake to operations and property management.. Supported mental health providers in finding housing to support patient treatment goals and fulfill program requirements. Managed large database and paper files; oversaw the physical data conversion into multiple database systems. ● Hand selected to serve on a special project with the HUD field office and the County of Sacramento; managed the transition of $2M Continuum of Care Shelter Plus Care Grant.

Education and Credentials
Bachelor of Arts, Political Science
University of California – Davis, CA
Associate of Arts, Management
American River College – Sacramento, CA
Associate of Arts, Real Estate
American River College – Sacramento, CA
Associate of Arts, Paralegal and Legal Studies
American River College – Sacramento, CA
Certifications / Licenses
●HCV Housing Quality Standards Specialist (2017)
●Hearing Officer Workshop Specialist (2016)
●Blended Occupancy Management Specialist (2015)
● Developing and Managing Project-Based Vouchers Specialist (2015) ●HCV and Public Housing Rent Calculation Specialist (2012) City of South Lake Tahoe
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Angela Dewi Clark
[email protected]

QUALIFICATIONS
Significant management experience in sustainable project development and factory management.

Team leadership for bioenergy and agricultural conservation projects utilizing the latest technology including logistics, installation, start-up and training of local operators. Experienced in working with local government departments, officials, social and political networks. Capable to work in remote settings and adaptable to rural community cultures, religions and languages.

PROFESSIONAL EXPERIENCE
Maintenance Manager - Tahoe Coalition for the Homeless - January 2021 - Present ● Make necessary improvements to the buildings and rooms to comply with city and fire codes
● Address immediate safety, dangerous, or damaging conditions to the units or building ● Troubleshoot maintenance, electrical, plumbing, and structural issues ● Work closely with vendors to make repairs on larger scale property rehabilitation Appropriate Technologist & Bioenergy Specialist – PT. Green Enterprises Indonesia – 2015 to 2020 ● Co-owner and founder of aluan, an organic coconut brand focusing on sustainable supply chain management in Simeulue regency, Aceh
● Manage all factory operations, processing and production troubleshooting and technical aspects
● Design a factory to process up to 10 tons of coconut production per day ● Carryout machinery due diligence for all processing and production equipment ● Conduct health and safety trainings and write factory wide SOP’s for 50+ staff ● Developed process creating bioenergy and bio-char from coconut waste to reduce carbon footprint and decrease the reliance of conventional fossil fuel consumption ● Decrease operating expenses and utilize process waste as a value-add product Project Manager and Biomass Project Developer – PT. Gasifikasi Prima Energi, Bali, Indonesia – 2012 to 2020
● Project Manager, Lead Proposal Writer and recipient of Millennium Challenge Account Indonesia Technical Assistance & Project Preparation grant to develop Detailed Feasibility Study and Detailed Engineering Design for Non-Grid Community Owned Biomass Gasification energy project for 6 villages in Bulukumba regency, South Sulawesi ● Conduct regular stakeholders meetings with direct and indirect project beneficiaries ● Project manager responsible for all technical aspects of USAID-ICED rural electrification project to provide 100 houses with access to electricity in Munduk village in Bali. ● Coordinator of social and gender inclusive experts, International engineering team, local NGO’s, village energy recipients and government officials.

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● Analyze operations to evaluate performance of biomass gasification and to determine areas of improvement.
● Plan, organize, and direct activities concerned with the installation and maintenance of biomass gasification and a implement corrective action plans to solve installation, maintenance and feedstock problems
Project Experience – 2017 to present
● Lead Consultant, Grant Writer and Market Assessment Expert for Rumah Energi biogas project in Lombok.
● Lead Consultant for bioenergy technical team to develop a Feasibility Study focusing on village electrification in Sigi, Central Sulawesi.
● Lead Consultant for Dendrite Group to develop a Feasible Study and business strategy for a coconut project in Buru, Maluku.
● Lead Consultant for Ecosystem Impact to determine feasibility and technical requirements to develop a coconut wood timber business, powered by a bioenergy facility.

Property Maintenance - Clark's Properties Red Lodge, MT - 1998 to 2008 ● Worked in all phases of property management
● Responsible for all repairs, routine maintenance, electrical, and plumbing ● Carried out extensive remodels of approximately 45 rental units until the properties were re-sold.
● Routine maintenance of a 110 mini storage unit facility.

Intern – United Nations Development Program: Jakarta, Indonesia – 2005 to 2006 ● Examined the effects of a decentralized government within Indonesia ● Focused on training and monitoring local governance at the grass roots level ● Researched governance of foreign aid and internal corruption ● Site Visits to Kalimantan & Papua to create baseline studies to combat illegal logging and deforestation
Education
2000 High School Diploma
Northfield Mount Hermon Prep School, Massachusetts USA
2003 – 2004 Mandarin and Chinese Culture courses
Bei Wai Foreign Language Institute, Beijing, China
2005 B.A. International Relations, Interdisciplinary Honors, Cum Laude Wheaton College, Massachusetts USA
2009 Emergency Medical Technician (EMT) License and Wilderness EMT Certification Montana State University Billings College of Technology City of South Lake Tahoe
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