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Agenda packet

South Lake Tahoe City Council
March 10, 2026

Document
Agenda packet
Meeting
March 10, 2026
Body
South Lake Tahoe City Council
Pages
41
Original file
165.3 MB
Text extracted from the city's file for reading and search. Open the original on d3n9y02raazwpg.cloudfront.net. That file is the official record.

City Council
Cody Bass, Mayor
Keith Roberts, Mayor Pro Tem
Scott Robbins, Councilmember
David Jinkens, Councilmember
Heather Horgan, Councilmember
Mission of the City Council
We provide responsive and effective local
government by maintaining a safe, livable, and
well-managed city through smart investment,
reliable services, and thoughtful planning.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, March 10, 2026 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live and via ZOOM at this link:
https://us02web.zoom.us/j/85295310430
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

Remote Participation: If you are joining the meeting via ZOOM and would like to make a comment, press the "raise a hand" button. If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The Webinar ID is: 852 9531 0430. Press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak. Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that precludes the use of remote public participation.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject 1 1. City Council Meeting Minutes
line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes per item and six (6) minutes total per speaker.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

Requested Action / Suggested Motions: Pass a Motion approving the minutes from the February 10, 2026, and the February 24, 2026, City Council meetings.

Responsible Staff Member(s): Michelle Davis, Assistant City Clerk and Susan Blankenship, City Clerk
2 2. 2025 Police Department Annual Report

3. Interlocal Contract and Joint Exercise of Powers Agreement with Douglas County, NV for Law Enforcement Mutual Aid

4. 2025 Annual Report and 2026 Ordinance Renewal for Military Equipment Use (AB 481)

5. Disposition of Information Technology Surplus Property

6. Tahoe Regional Planning Agency (TRPA) Grant funding from the United States Forest Service (USFS) for the Cole Family Property Hazardous Fuels Reduction Project Item 1- Executive Summary.pdf
02 10 2026 City Council Minutes.pdf
02 24 2026 City Council Meeting Minutes.pdf
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member(s): Jeff Roberson, Chief of Police Item 2- Executive Summary.pdf
01 - Staff Report - 2025 Annual Report.docx
02 - 2025 Police Department Annual Report.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing the Chief of Police to execute the Interlocal Contract and Joint Exercise of Powers Agreement with Douglas County, NV for Law Enforcement Mutual Aid.

Responsible Staff Member(s): Jeff Roberson, Chief of Police Item 3- Executive Summary.pdf
01-Staff_Report-Interlocal_Contract_and_Joint_Exercise_of_Powers_Agreement.docx 02-Interlocal Contract and Joint Exercise of Powers Agreement.docx Requested Action / Suggested Motions: Pass a Resolution accepting receipt of the “AB 481 2025 Annual Report” and 2026 approval for renewing Ordinance 2022-1163, “Adoption of ‘Military Equipment’ Use Policy” and approval of updated "equipment list." Responsible Staff Member(s): Jeff Roberson, Chief of Police Item 4- Executive Summary.pdf
01 - STAFF REPORT - AB 481 Annual Report 2026.docx
02 - AB 481 Annual Report Jan 2026 (Exh. A to Reso).docx 03 - Equipment List Jan 2026 (Exh. B to Reso).docx
04 - Resolution - AB 481.docx
05 - City Council Ordinance No. 2022-1163 - Military Equipment Use.pdf Requested Action / Suggested Motions: Pass a Resolution declaring certain Information Technology equipment listed in Exhibit A as surplus and authorizing disposal in accordance with City policy.

Responsible Staff Member(s): Sebastian Knapp, Information Technology Manager and Olga Tikhomirova, Director of Finance
Item 5- Executive Summary.pdf
01-Staff Report IT Surplus.docx
02-Resolution IT Surplus Property.docx
03-Exhibit A-IT Surplus Property List.pdf
Requested Action / Suggested Motions: (1) Pass a Resolution accepting grant funding for the Cole Family Property Hazardous Fuels Reduction Project from the Tahoe Regional Planning Agency (TRPA) funded by the United State Forest Service (USFS); and (2) Pass a Motion authorizing and directing the Mayor to execute the related Memorandum of Understanding with the TRPA.

Responsible Staff Member(s): Jay Manning, Division Chief Item 6- Executive Summary.pdf
01-Staff Report - TRPA Grant Funding.docx
02-Resolution - TRPA Hazardous Fuel Reduction Project.docx 3 7. Additional Grant Application to the Federal Aviation Administration (FAA) and Caltrans for Lake Tahoe Airport Runway Maintenance

8. Purchase of Two Police Patrol Vehicles and Related Equipment

9. Permanent Local Housing Allocation (PLHA) Grant Loan Agreement, Grant Acceptance, and Budget Appropriation for the Sugar Pine Village Affordable Housing Project Phase 2B

10. Amendment No. 2 to Agreement with Workbench for Preapproved ADU Designs 03-MOU with TRPA.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing the Airport Manager to apply for additional FY 2025 -2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant in the amount of $50,000.00 in the combined amount of $300,000.00 and FY 2025-2026 Caltrans State Matching Grant for Lake Tahoe Airport in the amount of $2,375.00, which the combined total will be $14,250.00.

CEQA Determination: The project is exempt from review under CEQA Guidelines section 15301(d) (Existing Facilities - restoration or rehabilitation of deteriorated or damaged facilities to meet current standards of public health and safety).

Responsible Staff Member(s): Milan Jevic, Airport Maintenance Supervisor Item 7- Executive Summary.pdf
01-Staff Report-FAA Grant Addition.docx
02-Resolution Airport Pavement
Requested Action / Suggested Motions: Pass a Motion authorizing the purchase of two (2) 2026 Chevrolet Tahoes from Champion Chevrolet for $131,749.72; police vehicle electronics, equipment, and installation from Lehr for $65,874.86 under a cooperative purchasing agreement, and other relevant equipment, using existing budget appropriations for a total not to exceed $209,474.70, and authorize the Interim City Manager to execute the corresponding Purchase Orders.

Responsible Staff Member(s): Lt. Scott Crivelli
Item 8- Executive Summary.pdf
01-_Staff_Report_Replacement_Marked_Patrol_Vehicles03.docx 02 - BidSummary Chevy Tahoe PPV.pdf
03 - Lehr Quote Vehicle 1.pdf
04 - Lehr Quote Vehicle 2.pdf
05 - MobileOne Patrol Car Radios.pdf
06 - Placer County Cooperative Purchasing Agreeement.pdf Requested Action / Suggested Motions: Pass a Resolution to accept and authorize the receipt of grant funds, to appropriate the funds, and authorize and direct the Mayor to enter into the Master Predevelopment Loan Agreement with Sugar Pine Phase 2B Housing Partners, L.P. to loan $4,750,000 of PLHA funds for use in the construction of Phase 2B of the Sugar Pine Village affordable housing project.

CEQA Determination: This project is statutorily exempt from CEQA under Senate Bill 35.

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 9- Executive Summary.pdf
01-Staff Report - PLHA Grant SPV2B.docx
02-Resolution.docx
03-SPV Master Predevelopment Loan (Exh. A to Reso).docx 04 - Predevelopment Loan Promissory Note SPV2B.docx
05 - Assign of Project Docs SPV2B.docx
06 - PLHA_Standard Agreement.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 2 to Agreement with Workbench to increase the budget by an amount not to exceed $10,000 for a total budget of $140,900 and extend the contract term of service to June 4 11. Financing Agreement with Banc of America Public Capital Corp for Snow Removal Equipment

12. Contract with Doug Veerkamp General Engineering, Inc. for Construction of Bijou Connector Project and Approval of Amendment No. 3 to Agreement with Eastern Sierra Engineering, Inc. for Construction Support Services

13. Ordinance Amending Vacation Home Rental (VHR) Regulations to Remove 150-Foot Buffer, Establish a Cap of 900 VHRs in Residential Areas, and Make Other Changes (First Reading) 30, 2026.

Responsible Staff Member(s): Crystal Plotner, Assistant Housing Planner Item 10- Executive Summary.pdf
01-Staff Report -Amendment No. 2 to Agreement with Workbench for Preapproved ADU Designs.docx
02-C-315-2024_Workbench_Contract-_signed_2.25.25.pdf
03- C-041-2026 Workbench Amendment1.pdf
04-C-269-2025 Workbench - ASA.pdf
05-Amendment No. 2 to Agreement with Workbench.docx
06-Workbench Budget Amendment Letter.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor Pro Tem to execute Equipment Schedule No. 2 under 2023 Master Lease Schedule of Property, Acquisition Fund and Account Control Agreement and related documents with Banc of America Public Capital Corp in the principal amount of $1,590,185.76 for the purchase of Snow Removal Equipment.

Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 11- Executive Summary.pdf
01-Staff Report Snow Removal Equipment Financing.docx
02-Resolution Snow Removal Equip Financing 2026.docx
03-Equipment Schedule No. 2.doc
04-South Lake Tahoe Payment Schedule.docx
05-Incumbency Certificate.doc
06-City Attorney Opinion Letter to Lessee.docx
07-Schedule No. 02 Escrow Agreement.docx
08-Master Lease Agreement.pdf
Requested Action / Suggested Motions: Pass a Motion: 1) authorizing and directing the Mayor to execute the construction contract with Doug Veerkamp General Engineering, Inc. in the amount of $784,478, with an additional 10% contingency of $78,447.80, for a total construction project budget of $862,925.80; and 2) authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with Eastern Sierra Engineering, Inc. for construction support services in the amount of $12,700 for a total contract amount not to exceed $381,722.

CEQA Determination: This project is categorically exempt under CEQA Guidelines section 15301 (Existing Facilities) and 15304 (Minor Alterations to Land).

Responsible Staff Member(s): Cameron Grant, Engineering Technician, and Stephan Anderjack, Project Manager
Item 12- Executive Summary.pdf
01_Staff_Report_Bijou_Connector.docx
02-Contract with Doug Veerkamp General Engineering.pdf
03-ESE Amendment 3.pdf
Public Hearing
Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance Amending Article V (Vacation Home Rentals) of Chapter 3.50 (Transient Lodging) and Table 2.35.070 (Appealable Actions and Matters) of the South Lake Tahoe City Code, and refer 5 14. Community Development Block Grant Program Coronavirus Response Funding for Tahoe Coalition for the Homeless Bears Den Inn Rehabilitation

15. Follow up report from RSG, Inc. on Development of the Chateau Site

16. Ski Run Business Improvement District Annual Report and Budget second reading and adoption to March 24, 2026.

CEQA Determination: This action is categorically exempt under CEQA Guidelines section 15061(b) (3) because it can be seen with certainty that there is no possibility of a significant impact on the environment, and under CEQA Guidelines section 15308 (amending a regulatory process to protect the environment).

Responsible Staff Member(s): Heather Stroud, City Attorney Item 13- Executive Summary.pdf
01 - Staff Report VHR Ordinance Amendments 1st Reading.docx 02 - Ordinance - VHR Amendments First Reading.docx
03 - VHR Ordinance Redline.pdf
04 - Appeal Hearings 2.35 Redline.pdf
05 - CC Notice Mar 10_Feb 27 publication.docx
Requested Action / Suggested Motions: Pass a Motion authorizing staff to submit required documents for closeout to the California Housing and Community Development Department for the Community Development Block Grant Coronavirus (CDBG-CV) Agreement 20-CDBG-CV2-3- 00274.

CEQA Determination: This project is categorically exempt under CEQA Guidelines Section 15301 (Existing Facilities).

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 14- Executive Summary.pdf
01 - Staff Report - CDBG Closeout.docx
02 - Presentation_BearsDen_CDBG Closeout.pptx
03 - Bears Den Property Needs Assessment.pdf
04 - Standard Agreement_20-CDBG-CV2-3-00274.pdf
05 - Tribune_PublicNoticeProof_March10CC.pdf
Regular-Unfinished Business
Requested Action / Suggested Motions: (1) Pass a Motion authorizing and directing the Mayor to execute Amendment No. 1 to Professional Services Agreement C-194-2024 to extend the term to December 31, 2026; (2) and provide direction, if any, to staff on next steps.

CEQA Determination: This action is statutorily exempt under CEQA Guidelines section 15262 (feasibility and planning studies).

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 15- Executive Summary.pdf
01-Staff Report
02-RSG Memo February 27, 2025
03-SLT Memo May 13, 2025
04-TIF Tools Chart
05-Former Redevelopment Project Area
06-Quick Reference Handout Developer Proposals
08- SLT Chateau Council Mtg 3-10-26.pptx
07-RSG Amendment 1
Regular-New Business
Requested Action / Suggested Motions: Pass a Resolution approving a letter of intent to levy an assessment to the Ski Run Business Improvement District members and setting a time and place of a future public hearing whereby members of the Ski Run Business Improvement District can provide written protests on the content of the Annual Report for the upcoming fiscal year. 6 17. Ordinance Amending Shared Mobility Device Regulations (First Reading)

18. Presentation of Draft Comprehensive User Fee Study Conducted by Government Consulting Partners, Inc. (GCP) and Policy Direction on Cost Recovery

19. 2025-2026 Master Fee Schedule

20. Agenda Planning Calendar
Responsible Staff Member(s): Ben Hannah - Accountant II Item 16- Executive Summary.pdf
01 Staff Report Ski Run BID 03-10-2026.docx
02_SRBID_Resolution_First_Meeting_03.10.2026.docx
03 SRBID 2026-2027 Budget Proposal.pdf
04 SRBID 2026-2027 Prior Year vs Adopted.pdf
05 SRBID 2026-2027 Budget Proposal includes Measure S.pdf 06 Ski Run BID Report 2026.pdf
07 AB 1572 (Friedman)_Irrigation Mandate.pdf
Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance amending Chapter 4.185 of the South Lake Tahoe City Code (Shared Mobility Devices) to increase the City’s liability protections from shared mobility device accidents, add safety measures for shared mobility device operations, and revise operator insurance requirements, and refer second reading and adoption to March 24, 2026.

CEQA Determination: This action is exempt under CEQA Guidelines section 15061(b)(3) (common sense exemption).

Responsible Staff Member(s): Jeff Roberson, Chief of Police, and Dan Bardzell, Assistant City Attorney
Item 17- Executive Summary.pdf
01-Staff Report.docx
02-Ordinance.docx
03-Ordinance (Redline).pdf
Requested Action / Suggested Motions: Pass a Motion providing policy-level direction on cost recovery, cost of service, and User Fee Study.

Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 18- Executive Summary.pdf
01-Staff Report-Draft User Fee Study Presentation.docx
02-GCP User Fee Study Feb 2026.pdf
03-SF Oakland Hayward Pacific West US Average CPIs.pdf
04-SLT User Fee Study Presentation 03_10_2026.pdf
Public Hearing
Requested Action / Suggested Motions: Pass a Motion directing staff to make changes, if any, to the 2025-2026 Master Fee Schedule for final adoption at the subsequent meeting.

Responsible Staff Member(s): Akemi Nishimura, Accountant I Item 19- Executive Summary.pdf
01-Staff_Report_2526_Master_Fee_Schedule.docx
02-Master Fee Schedule 25_26 (Red-Lined).pdf
03-Strengthening Financial Position Feb 2013.pdf
04-Public Notice
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Susan Blankenship, City Clerk, and Hilary Roverud, Interim City Manager
7 Item 20- Executive Summary.pdf
APC 03 05 2026.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday, March 10, 2026, City Council Meeting was posted and available for review on Thursday, March 5, 2026, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City's website at https://www.cityofslt.us.

Signed March 5, 2026
\\sb\\ Susan Blankenship, Elected City Clerk
8 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:1
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council is asked to formally approve the February 10, 2026, meeting minutes.

Requested Action / Suggested Motions: Pass a Motion approving the minutes from the February 10, 2026, and the February 24, 2026, City Council meetings.

Responsible Staff Member: Michelle Davis, Assistant City Clerk and Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
02 10 2026 City Council Minutes.pdf
02 24 2026 City Council Meeting Minutes.pdf
9 City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, February 10, 2026 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us
Land Acknowledgement
Mayor Bass read the Land Acknowledgement.

Call to Order/Pledge of Allegiance
Mayor Bass called the meeting to order at 9:02 a.m. and then lead the pledge of allegiance.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Jinkens and Horgan.

Councilmember Robbins was present over Zoom.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report
None.

Key to the City
Mayor Bass presented a "Key to the City" to outgoing City Manager, Joseph Irvin.

Public Communications
Public comment was heard from the following people:

1. Raymond Suarez and Steve Teshara, South Shore Transportation Management Associationupdate on services, thank you to Council and outgoing City Manager Irvin for commitment towards local transit

2. Peggy Bourland, South Lake Tahoe Property Owners Group- January 13, 2026, Closed Session meeting, thank you to outgoing City Manager Irvin

3. Tom Millham, American Legion- Annual St. Patrick’s Day dinner, Thank you to outgoing City Manager Irvin

4. Diane Reese, South Lake Tahoe Property Owners Group- January 13, 2026, Closed Session meeting

5. Melissa Soderston- January 13, 2026, Closed Session meeting, need for City Council response to protect immigrants

6. Julie Lowe, South Tahoe Indivisible- request for Resolution for the rights and safety of all residents regardless of immigration status

7. Jerry Goodman- January 13, 2026, Closed Session meeting, thank you to outgoing City Manager Irvin

8. John Messina- dissolution of sanctuary cities and removal of illegal immigrants

9. Nick Speal- Thank you to outgoing City Manager Irvin, January 13, 2026, Closed Session meeting 10

10. Angie Reagan- support of Resolution for the rights and safety of all residents regardless of immigration status

11. Dr. Joseph Macaluso- City’s appeal process and administration

12. Joseph Gibson- Nevada State Assembly meeting, public trust, property taxes

13. Erick Asbury- Thank you to outgoing City Manager Irvin, potential harm to immigrants in sanctuary cities

14. Alan Miller- January 13, 2026, Special Closed Session was illegal

15. Sharon Kerrigan, South Tahoe Association of Realtors- Thank you to outgoing City Manager Irvin City Commission Reports
Stacey Ballard, Arts, Culture, and Tourism Commissioner, provided an update to Council.

Presentations

1. Sugar Pine Village Tenant Selection and Compliance
Action: Received presentation from John Stewart Company and Related Companies of California.

The following people addressed Council:

1. Lyn Barnett, St. Joseph Land Trust

2. Nate Hansen, Related Companies of California

3. Jennifer Wood and Tracy Esposito, John Stewart Company Public comments were heard from the following people:

1. John Messina

2. Stacey Ballard

3. Judi Allen

4. R Erlich

5. Erick Asbury
Consent Agenda
Note: Councilmember Robbins pulled Item 3 from the Consent Agenda.

Note: Councilmember Horgan recused herself on Item 9 due to living in proximity to the project.

Action: Moved/Seconded: Jinkens/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed the consent agenda with noted recusal on Item 9. Item 3 was taken up separately.

2. City Council Meeting Minutes
Action: Passed Motion 2026-024 approving the minutes from the January 13, 2026, City Council meeting.

3. Artificial Intelligence (AI) Policy
Action: Moved/Seconded: Robbins/Horgan
Yes: Horgan, Robbind, Jinkens, Bass, Roberts
Action: Passed Resolution 2026-013 adopting the AI Policy governing the use of AI technologies by city employees, elected officials, and contractors, with the addition of language to page 2, Limitations, as follows “The end user will be responsible for verifying and fact checking all sources.”

4. Grant Applications to the Federal Aviation Administration (FAA) and Caltrans for Lake Tahoe Airport Runway Maintenance
Action: Passed Resolution 2026-014 authorizing the Airport Manager to apply for FY 2025 - 2026 Federal Aviation Administration Airport Improvement Program (AIP) Grants in the combined amount of $250,000.00 and FY 2025-2026 Caltrans State Matching Grant for Lake Tahoe Airport in the amount of $11,875.
11 5. Rebate Acceptance from South Tahoe Public Utility District (STPUD) Turf Buyback Program.

Action: Passed Resolution 2026-015: 1) accepting the STPUD Turf Buyback rebate in the amount of $15,000 for turf reduction and landscape improvement projects at Ski Run Blvd., Park Avenue, and Pine Blvd.; and 2) depositing funds into the Park’s Rebates revenue account 100- 04170-36275.

Public comment was heard from the following person:

1. Ed Mosur

6. Donation Acceptance from Kiwanis Club of Lake Tahoe for New Recreation & Aquatics Center Scoreboards
Action: Passed a Resolution 2026-016: 1) accepting donation per the executed Donation Agreement with Kiwanis of Lake Tahoe in exchange for the Kiwanis name and logo “Kiwanis of Lake Tahoe" and "In Memory of Bob Baunhauser” on two scoreboards in the gym for new Multigenerational Recreation & Aquatics Center; and 2) amending FY2025 budget and appropriating $30,000 from the South Tahoe Parks Foundation to Account #301-70023 New Recreation Center Furniture, Fixtures and Equipment (FF&E).

7. Purchase of Bobcat Toolcat for Parks and Recreation Department Action: Passed Motion 2026-024 authorizing and directing the Mayor to execute a Purchase Order with Clark Equipment Company dba Bobcat Company for one (1) Bobcat Toolcat in the amount of $85,622.05.

8. Delegate Authority of City Engineer and City Traffic Engineer to the Director of Public Works
Action: Passed Resolution 2026-017 Delegating Authority of City Engineer and City Traffic Engineer to the Director of Public Works or their Designee (Replacing Resolution 2025-063)

9. Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 1 – Ratification of Contract Change Orders No. 1-15 with Herback General Engineering Note: Councilmember Horgan rescued herself from voting on this item due to living in proximity to the project.

Action: Passed Motion 2026-025 ratifying Change Orders No. 1-15, for an additional $532,699.40 to Herback General Engineering's contract for the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 1, for a final not to exceed amount of $7,221,210.76. The change orders added labor and materials for unforeseen field conditions, adjusted estimated quantities, and extending the time of the contract.

CEQA Determination: The Planning Commission adopted a Mitigated Negative Declaration on May 9, 2019, SCH# 20190292152.

10. Grant Application to California Department of Housing and Community Development for Prohousing Incentive Program Round 4 Funding for Sugar Pine Village Affordable Housing Project (Phase 2B)
Action: Passed Resolution 2026-018 authorizing the City Manager to submit an application for, and receipt of, Prohousing Incentive Program 2025 Round 4 funds in an amount not to exceed $620,000 for Sugar Pine Village Phase 2B.

11. Quarterly Update on the Affordable Housing
Action: Received and filed.
12 Public Hearing

12. Ordinance Amending Vacation Home Rental Regulations to Remove 150-Foot Buffer and Make Other Changes (First Reading of Version 1 Establishing a Cap of 1,200 in Residential Areas, or Version 2 Prohibiting Adjacent Properties from Being Vacation Home Rentals) Action: Moved/Seconded: Jinkens/Roberts
Yes: Jinkens, Roberts
No: Bass, Horgan, Robbins
Action: Failed to pass a Motion of Option 1 as presented.

Action: Moved/Seconded: Horgan/Jinkens
Yes: Horgan, Jinkens
No: Bass, Roberts, Robbins
Action: Failed to pass a Motion Amending Vacation Home Rental Regulations changing the buffer to a 75-Foot Buffer with no cap.

Action: Moved/Seconded: Roberts/Jinkens
Yes: Roberts, Jinkens, Horgan
No: Bass, Robbins
Action: Passed Motion 2025-026 to bring back an Ordinance Amending Vacation Home Rental Regulations to Remove 150-Foot Buffer and Make Other Changes and Establishing a Cap of 900 in Residential Areas.

Public comment was received from the following people:

1. Lauren Parmentor

2. John Messina

3. Melissa Soderston

4. Ed Mosur

5. Lisa Underwood, Tahoe Keys Resort

6. John Disa

7. Mark Salmon

8. Steve Teshara, Tahoe Chamber

9. Caleb Fry *written comment also submitted

10. Judi Allen *written comment also submitted

11. Erick Asbury

12. Alan Miller

13. Robin Hawkeye

14. JD Macaluso

15. Andrew Pierce

16. Blake Herschaft

17. Jacqueline Todak

18. Jeff Bryan

19. Loarine Jackson

20. Duggan Smith

21. Nicole Ladd

22. Stewart

23. Jaime Wages

24. Lisa Brennan

25. Haily Fallen

26. Bob Poet *written comment also submitted

27. Lin Edwards
Written Comment was received from the following people:

28. Asha Whipple

29. South Tahoe Association of Realtors

30. Michelle Blue Benedict, Pinnacle Lake Tahoe Getaways

31. Thomas and Kerry De La Rosa

32. Ally Giordano, Elevated Tahoe Properties

33. Vicky Kaleta

34. Matt Leffler

35. South Lake Tahoe Property Owners Group

36. Paul and Joan Young

37. Stewart Roberson 13
Regular-New Business

13. South Lake Tahoe Tourism Improvement District Annual Report for Fiscal Year 2024- 2025
Action: Received and filed.

The following people addressed Council:

1. Rich Bodine, Chair, South Lake Tahoe Tourism Improvement District

2. Carol Chaplin, Lake Tahoe Visitors Authority

3. Ryn Muat, Lake Tahoe Visitors Authority
Public Comment was heard from the following people:

1. Ed Mosur

2. Melissa Soderston

3. Jessica Grime, Tahoe Chamber

14. Tahoe Valley Area Plan Amendment Kick-off Presentation Note: Councilmember Horgan recused herself from this item due to living in proximity to the project and left the room.

Action: Receive and filed.

Public Comment was received from the following people:

1. Jim Eliot, Property Owner *written comment also submitted

2. Mike Dill, Aspen Environmental
Agenda Planning Calendar

15. Agenda Planning Calendar
Action: None.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Attorney Stroud

1. Thank you to Joseph Irvin for being a great City Manager and working partner City Clerk Blankenship

1. ACT Commission ongoing student solicitation
City Manager Irvin

1. Thanks to all for the comments on his tenure with the City Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Councilmember Jinkens

1. Thank you to outgoing City Manager Irvin

2. Request for update on Bear Protocols (Horgan) Police Chief Roberson stated this item would come back April or May

3. Request for validated national survey on City performance. Interim City Manager Roverud stated a survey was ongoing and would share progress with the Council.

Councilmember Horgan

1. Thank you to outgoing City Manager Irvin
Councilmember Roberts

1. Closed Session potential Brown Act Violation regarding confidentiality

2. Requested an informational item comparing terms workforce housing, affordable housing, employee housing, etc., used across agencies

3. Thank you to outgoing City Manager Irvin
Adjournment
Mayor Bass adjourned the meeting at 4:27 p.m. 14
City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, February 24, 2026, at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Land Acknowledgement
.

Call to Order/Pledge of Allegiance
Mayor Bass called the meeting to order at 5:32 p.m., and then lead the Pledge of Allegiance.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Robbins, Jinkens, and Horgan.

Also present were Interim City Manager Roverud, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report
Closed Session meeting from February 24, 2026:

1. Conference with Legal Counsel – Existing Litigation – Government Code section 54956.9(d)(1) Case: Carlos and Sandra Medina v. City of South Lake Tahoe et al., El Dorado County Superior Court Case No. 25CV0416
Action: No reportable action.

Public Communications
Public Comments were heard from the following people:

1. Melissa Soderston- Bear League, ICE actions, former Mayor Wallace

2. Larry Pedigo- ICE intimidating voters at polling stations, location of City Hall, hole in the ground and former City Manager Jinkens, Pam Bondi statements, Jeffrey Epstein

3. Scott Loberg- using Chateau site as ICE detention center City Commission Reports
None.

Consent Agenda
Note: Item 3 was pulled by Councilmember Robbins
Note: Item 5 was pulled by Mayor Bass.

Action: Moved/Seconded: Horgan/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed the Consent Agenda. Items 3 and 5 taken up separately. 15 1. Fiscal Year 2025-26 Quarterly Financial Status Report - Quarter Ending December Action: Received and filed.

Public Comment was heard from the following people:

1. Ed Mosur

2. Larry Pedigo

2. Investment Portfolio Report - December 31, 2025
Action: Received and filed.

3. Letter of Opposition to Liberty Utilities Closure of the South Lake Tahoe Walk-in Payment Center
Note: This item was pulled from the Consent Agenda by Councilmember Robbins.

Action: Moved/Seconded: Bass/Jinkens
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-026 authorizing and directing the Mayor to submit a letter on behalf of City Council to Liberty Utilities opposing the closure of the South Lake Tahoe walk-in center for payments; and directing staff to hold a meeting with Liberty Utilities prior to sending a letter to the CPUC.

Public Comment was heard from the following people:

1. Scott Loberg

2. Melissa Soderston

3. Larry Pedigo

4. David Gregorich

5. Ed Mosur

6. Nicole Ramirez-Thomas

7. Judi Allen

4. South Tahoe Parks Foundation Community Tile Fundraiser Donation Acceptance & Sponsorship Approval
Action: Passed Resolution 2026-019: 1) authorizing and directing the Mayor to accept $7,105 in donations from the South Tahoe Parks Foundation into the New Multigenerational Recreation and Aquatic Center Donations Account; 2) authorizing and directing the Mayor to approve the tile sponsorships; and 3) authorizing the City Manager to execute the acknowledgement letter.

5. Purchase of Four John Deere Graders from Pape Machinery and Related Fiscal Year 2025-2026 Budget Amendments
Note: This item was pulled from the Consent Agenda by Mayor Bass.

Action: Moved/Seconded: Horgan/Jinkens
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-020 authorizing and directing the Interim City Manager to execute a Purchase Order with Pape Machinery for the purchase of four John Deere graders in an amount of $2,120,247.70 and approving Fiscal Year 2025-2026 Budget Amendments.

Public Comment was heard from the following people:

1. Dan May

2. Larry Pedigo

3. Heather-Cade Bauer

6. Lake Valley Fire Protection District Mutual Aid Agreement Action: Passed Motion 2026-027 authorizing and directing the Mayor to execute the Mutual Aid Agreement with Lake Valley Fire Protection District for fire, rescue, and medical services.
16 7. Ratification of Agreement with Insight Public Sector for VMware Licensing and Support Action: Passed Motion 2026-028: (1) Ratifying the City's one-year agreement with Insight Public Sector under OMNIA Partners Cooperative Purchasing Agreement for VMware licensing and support in the amount of $105,410.87; and (2) Authorizing the City Manager to execute subsequent renewal agreements for VMware licensing and support, and other substantially similar IT subscription services, procured through valid cooperative purchasing contracts, provided that renewal terms are substantially the same as the current agreements; adequate funding is appropriated in the approved budget; and the authority remains in effect unless modified or rescinded by City Council.

Regular Unfinished Business

8. Appointment of a Student or At Large Member to the Arts, Culture, & Tourism Commission
Action: Moved/Seconded: Roberts/Horgan
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-029 appointing Ayana Morali as an at-large member to the Arts, Culture, and Tourism Commission.

Public Comments were heard from the following people:

1. David Hamilton, Arts, Culture, and Tourism Commission

2. David Gregorich

3. Stacey Ballard- Arts, Culture, and Tourism Commission Regular-New Business

9. Grant Application and Request for Proposals for Drainage Master Plan Update Action: Moved/Seconded: Horgan/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: 1) Passed Motion 2026-030 ratifying the submission of a grant application to State Water Resources Control Board Division of Water Quality (DWQ) for Clean Water Act Section 205(J) Water Quality Planning Project Proposals for an amount of $200,000; and 2) Passed Motion 2026-031 directing staff to solicit a formal Request for Proposals to obtain a consultant under a master professional services agreement for the Drainage Master Plan Update after funds are allocated.

Public Comment was heard from the following people:

1. Scott Loberg

2. Ed Mosur

3. Melissa Soderston

4. Dan May

10. Second Home Regulation and Housing Replacement Policy Action: No action taken.

Public Comment was heard from the following people:

1. Steve Teshara

2. Dan May

3. Larry Pedigo

4. Heidi Menhiki, South Tahoe Association of Realtors

5. Ed Mosur

6. Judi Allen
17 11. Amendment to FY 25-26 List of Allocated Positions to Increase Police Officer Positions to Staff the Marine Safety Unit
Action: Moved/Seconded: Horgan/Jinkens
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-021 authorizing an amendment to the FY 25-26 List of Allocated Permanent Positions increasing Police Officers (excluding cannabis officer) from 31 FTE to 33 FTE to staff the Marine Safety Unit.

Public Comment was heard from the following people:

1. Scott Loberg

2. Ed Mosur

3. Judi Allen

4. Melissa Soderston

12. Establishment of a Temporary Retired Annuitant Extra Help Position Action: Moved/Seconded: Jinkens/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-022 authorizing the establishment of a temporary position, Retired Annuitant Extra Help, and the related salary table.

Public Comment was heard from the following people:

1. Scott Loberg

2. Ed Mosur
Agenda Planning Calendar

13. Agenda Planning Calendar
Action: Received and filed.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Clerk Blankenship

1. Request from Terry Rubald, Lions International for a presentation to Council on establishing a City Chapter (Council provided Consensus).

Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Councilmember Robbins

1. Information Item on check cashing and bill pay service options for residents (Jinkens seconded).

2. Immigrant Support Resolution (Horgan seconded).

Councilmember Jinkens

1. Economic Development Advisory Commission discussion (Bass seconded).

Councilmember Horgan

1. Black History Month
Mayor Pro Tem Roberts

1. Immigration legal fee reduction or assistance program discussion (Jinkens seconded).

Adjournment
Mayor Bass Adjourned the meeting at 9:56 p.m.
18 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:2
Agenda Item: 2025 Police Department Annual Report
Executive Summary: The South Lake Tahoe Police Department 2025 annual report highlights police department divisional response responsibilities and statistics.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Jeff Roberson, Chief of Police Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01 - Staff Report - 2025 Annual Report.docx
02 - 2025 Police Department Annual Report.pdf
19 City Council Agenda Report March 10, 2026 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: 2025 Annual Police Department report
Location: Citywide
Responsible Staff Members: Jeff Roberson, Chief of Police Background:

The Police Department has been producing the current format of the annual report since 2020.

The 2025 Annual Report is the sixth such report.

Issue and Discussion:

The South Lake Tahoe Police Department 2025 annual report highlights police department divisional response responsibilities and statistics.

Financial Implications:

There are no financial implications associated with submitting this annual report.

Environmental Considerations:

The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4)(creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications:

This report supports the City’s Strategic Priority Three; Ensure Public Safety. 20 ANNUAL REPORT
2025

SOUTH LAKE TAHOE POLICE DEPARTMENT

S O UT H L A K E TA H O E , CA L I F O R N I A
21 T H A N K YO U F O R TA K I N G T H E T I M E TO R EVI EW T H E S O UT H L A K E P O L I C E D E PA RT M E N T 2 0 2 5 A N N UA L R E P O RT. T H I S R E P O RT WI L L TA K E YO U T H R O U G H A S N A P S H OT O F T H E WO R K WE D I D A N D H OW WE D I D I T I N 2 0 2 5 .

F I R ST A N D F O R E M O ST, I WA N T TO T H A N K N OW- R E T I R E D C H I E F DAVE ST EVE N S O N F O R H I S 3 0 Y E A R S O F S E R VI C E TO T H E S O UT H L A K E TA H O E CO M M U N I TY. C H I E F ST EVE N S O N R E T I R E D O N J U N E 6T H , L E AVI N G B E H I N D A ST R O N G L E G AC Y O F CO M M U N I TY- O R I E N T E D P O L I C I N G . I H A D T H E PR I VI L E G E O F WO R K I N G WI T H H I M F O R 2 2 Y E A R S I N VA R I O U S CA PAC I T I E S . A S WE M OVE F O R WA R D, T H E S O UT H L A K E

TA H O E P O L I C E D E PA RT M E N T WI L L H O N O R H I S L E G AC Y BY B U I L D I N G O N T H E

ST R O N G F O U N DAT I O N O F CO M M U N I TY E N G AG E M E N T WI T H A F O C U S O N PU B L I C SAFETY.

T H E C I TY M A N AG E R FAC I L I TAT E D A N AT I O N A L R E C R U I T M E N T F O R T H E P O S I T I O N

O F P O L I C E C H I E F TO H AVE A PE R M A N E N T R E PL AC E M E N T AT T H E T I M E O F C H I E F STEVENSON’S RETIREMENT.

I N T H E A F T E R M AT H , I ’ M H U M B L E D TO H AVE B E E N S E L E C T E D TO TA K E T H E R E I N S O F T H E P O L I C E D E PA RT M E N T. I H AVE A ST R AT E G I C PL A N F O R T H E P O L I C E

D E PA RT M E N T T H AT I N C LU D E S CO N T I N U I TY I N D E PA RT M E N TA L L E A D E R S H I P A N D CO N S I ST E N C Y I N E N F O R C E M E N T PR I O R I T I E S A N D P O L I C Y D I R E C T I O N . 2 0 2 5 S AW VACAT I O N H O M E R E N TA L S CO M E TO T H E F O R E F R O N T O F CO M M U N I TY PR I O R I T I E S WI T H T H E OVE RTU R N I N G O F M E A S U R E T. T H E R EVA M P O F T H E VH R

PR O G R A M N E E D E D A S I G N I F I CA N T CO M M I T M E N T O F T I M E A N D PE R S O N N E L

TO L A N D T H E N EW PR O C E S S WI T H I N T H E T I M E L I N E G I VE N BY CO U N C I L A N D M E E T I N G T H E N E E D S O F T H E VH R CO M M U N I TY. TO A D D R E S S T H E E N F O R C E M E N T

CO M P O N E N T O F T H E VH R PR O G R A M , T H E P O L I C E D E PA RT M E N T A D D E D F O U R

D E D I CAT E D CO M M U N I TY S E R VI C E O F F I C E R S A N D A N EW CO M M U N I TY S E R VI C E O F F I C E R S U PE R VI S O R . T H E C I TYWI D E CO L L A B O R AT I VE T E A M T H AT B I RT H E D T H E

VH R A PPL I CAT I O N A N D PE R M I T T I N G PR O G R A M WA S I N C R E D I B L E A N D WO N T H E SUGAR PINE TEAM AWARD, THE HIGHEST TEAM AWARD BY THE CITY MANAGER.

T H E R E T I R E M E N T O F C H I E F ST EVE N S O N PAVE D T H E WAY F O R S EVE R A L PR O M OT I O N S . WE PR O M OT E D O N E L I E UT E N A N T, O N E S E R G E A N T, A N D TWO D E T E C T I VE S . T H E G OA L O F A F U L LY STA F F E D CO M M U N I CAT I O N C E N T E R ST I L L E LU D E S U S WI T H N OW O N E P O S I T I O N TO F I L L . T H E PD S E N T T H R E E CA N D I DAT E S

TO T H E P O L I C E ACA D E M Y T H I S Y E A R , TWO O F T H O S E CA N D I DAT E S H AVE

S U CC E S S F U L LY CO M PL E T E D F I E L D T R A I N I N G WH I L E T H E T H I R D I S CO M PL E T I N G A TRAINING PERIOD.

T H E P O L I C E D E PA RT M E N T PU R C H A S E D A L E N CO B E A R CAT A R M O R E D VE H I C L E TO R E PL AC E O U R 1 4 -Y E A R - O L D R E T I R E D M I L I TA RY M R A P R E S C U E VE H I C L E . T H AT

VE H I C L E S E R VE D U S WE L L , B UT I T I S S H OWI N G I T S AG E I N S U D D E N U N E XPE C T E D M A I N T E N A N C E N E E D S .

TO T H E E M PLOY E E S O F T H E P O L I C E D E PA RT M E N T, I LOVE WO R K I N G WI T H YO U A S

E AC H PE R S O N A N D T H E I R STO RY B R I N G S S O M E T H I N G U N I Q U E A N D D I ST I N C T I VE TO T H E AG E N C Y. PL E A S E CO N T I N U E TO S E R VE T H E CO M M U N I TY WI T H G R AT I TU D E , R E S PE C T, E XC E L L E N C E , ACCO U N TA B I L I TY, A N D S E R VI C E WI T H H U M I L I TY. I LO O K FORWARD TO SEEING WHAT 2026 BRINGS.

CHIEF’S MESSAGE
2 3

WELCOME TO OUR FAMILY

CHIEF JEFF ROBERSON

MISSION STATEMENT

WO R K I N G I N PA RT N E R S H I P WI T H T H E CO M M U N I TY, TO

PR OT E C T L I F E A N D PR O PE RTY, PR OVI D I N G L E A D E R S H I P I N

S O LVI N G N E I G H B O R H O O D PR O B L E M S , A N D E N H A N C E T H E QUALITY OF LIFE IN OUR CITY.
22 Chief of Police
Administrative
Assistant Support Lieutenant
Detective Division
Detective Sergeant
Detectives
Evidence
Evidence
Technicians
Background
Investigators Dispatch Supervisor
Dispatchers
Operations
Lieutenant
Patrol
Patrol Sergeants
Patrol Officers
Marine Patrol
Officers
Administrative
Lieutenant
Records
Records Supervisor
Records
Technicians
Community Service
/ Code Enforcement
Division
Community Service
Supervisor
Community Service
Officers
Code Enforcement
Investigators
Parking
Ambassadors

ORGANIZATIONAL CHART
4 5

SLTPD SLTPD
23 T H E O PE R AT I O N S D I VI S I O N O F T H E S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T PR OVI D E S T H E CO R E P O L I C E S E R VI C E S TO T H E CO M M U N I TY. PAT R O L

S E R VI C E S A R E T H E F O U N DAT I O N O F T H E O PE R AT I O N S D I VI S I O N , WI T H

PAT R O L O F F I C E R S S E R VI N G A S T H E F I R ST P O I N T O F CO N TAC T F O R M E M B E R S O F T H E PU B L I C ; R E S P O N D I N G TO CA L L S F O R S E R VI C E R A N G I N G F R O M R O UT I N E M AT T E R S TO C R I T I CA L E M E R G E N C I E S . PAT R O L O F F I C E R S R O UT I N E LY

FAC E I N H E R E N T LY DA N G E R O U S A N D U N PR E D I C TA B L E S I TUAT I O N S , A S N O TWO CALLS FOR SERVICE ARE EVER THE SAME AND NO WORKDAY IS IDENTICAL.

I N A D D I T I O N TO R E S P O N D I N G TO CA L L S F O R S E R VI C E , PAT R O L O F F I C E R S

AC T I VE LY PAT R O L T H E ST R E E T S O F S O UT H L A K E TA H O E , E N F O R C I N G T R A F F I C

L AWS , A D D R E S S I N G D U I VI O L AT I O N S , A N D E N G AG I N G I N PR OAC T I VE C R I M E PR EVE N T I O N E F F O RT S . I N 2 0 2 5 , T H E O PE R AT I O N S D I VI S I O N PL AC E D A ST R O N G E M PH A S I S O N PR OAC T I VE E N F O R C E M E N T A N D VI S I B L E PAT R O L PR E S E N C E . A S

A R E S U LT O F T H E S E E F F O RT S , T H E D E PA RT M E N T E XPE R I E N C E D S I G N I F I CA N T I N C R E A S E S I N E N F O R C E M E N T AC T I VI TY, I N C LU D I N G A 3 3% I N C R E A S E I N A R R E ST S , A 3 8% I N C R E A S E I N T R A F F I C STO P S , A N D A 9 5% I N C R E A S E I N C I TAT I O N S , WH I L E A L S O AC H I EVI N G A N 1 1 % R E D U C T I O N I N T R A F F I C COLLISIONS.

STA F F I N G L EVE L S WE R E ST R E N G T H E N E D I N 2 0 2 5 WI T H T H E S U CC E S S F U L G R A D UAT I O N O F T H R E E O F F I C E R S F R O M T H E P O L I C E ACA D E M Y. T H E S E

O F F I C E R S A R E N OW A S S I G N E D TO T H E PAT R O L D I VI S I O N , E N H A N C I N G T H E D E PA RT M E N T ’ S A B I L I TY TO PR OVI D E E F F E C T I VE A N D PR OAC T I VE P O L I C E SERVICES TO THE COMMUNITY.

LT. RUSSELL LILES
6 7

OPERATIONS DIVISION
OPERATIONS 24
2025 REPORT ON MAJOR OFFENSES
480 251 33 19 9 6 0

TOTAL ARRESTS
829
884
935
2023
2024
2025
8 9

OPERATIONS DIVSION
OPERATIONS 25
2025 STOP DATA

STOPS BY RACE
TOTAL STOPS: 5,157
12 19 156 186 192 1313 3279
2025 STOP DATA

T H E R AC I A L A N D I D E N T I TY PR O F I L I N G AC T ( R I PA ) M A N DAT E S A L L STAT E A N D

LO CA L L AW E N F O R C E M E N T AG E N C I E S I N CA L I F O R N I A CO L L E C T A N D R E P O RT

D E TA I L E D DATA O N A L L VE H I C L E A N D PE D E ST R I A N STO P S , I N C LU D I N G D E T E N T I O N S A N D S E A R C H E S — WH E T H E R CO N S E N S UA L O R VI A L E G A L AUTHORITIES.

T H E S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T CO L L E C T S A L L O F T H E STO P DATA T H R O U G H O U R R E P O RT WR I T I N G SYST E M . O F F I C E R S A R E TA S K E D WI T H D O U C M E N T I N G T H I S I N F O R M AT I O N O N E AC H O F T H E I R STO P S . T H AT DATA I S T H E N CO M PI L E D A N D R E P O RT E D TO T H E STAT E .

T H E F O L LOWI N G G R A PH S S H OW 2 0 2 5 R I PA STO P DATA . PL E A S E N OT E T H AT WH I L E WE H A D A TOTA L O F 5 ,1 57 STO P S , N OT A L L G R A PH S WI L L B E R E F L E C T I VE O F T H I S N U M B E R . T H I S I S D U E TO A VA R I E TY O F R E A S O N S , S U C H A S M O R E T H A N O N E AC T I O N O CC U R R I N G D U R I N G O N E STO P ( E .G . A PE R S O N WA S G I VE N F ST S A N D S E A R C H E D ) .
10 11

PATROL DIVISION
OPERATIONS 26
2025 STOP DATA

REASON FOR STOP
0 500
1000
1500
2000
2500
3000
3500
4000
23 38 50 64 76 1203 3695
Trac Violation
Engaged in Criminal Act
Probable Cause to Arrest
Known to Have a Warrant
Psychiatric Detention
Search after Consensual Encounter
Known to be on Parole/Probation
12 13

PATROL DIVISION
OPERATIONS 27
2025 STOP DATA

NON-FORCE ACTION TAKEN
410 659 995 3303
0 500
1000
1500
2000
2500
3000
3500
133 220 240 316
None
Curbside Detention
Person Search
Patrol Car Detention
SFST Administered
Property Search
Pat Search
Requested Consent to Search
14 15

PATROL DIVISION
OPERATIONS 28
2025 STOP DATA

FORCE ACTION TAKEN
0 100
200
300
400
500
600
700
800
Handcued
Physical Compliance Technique Used
Firearm Pointed
Taser Pointed or Sparked
Firearm Unholstered
Taser Discharged
Baton/Impact Weapon Used
2 3 15 17 19 48 723 N OT E : N O F O R C E WA S U S E D O N 4 , 41 8

CONTACTS
16 17

PATROL DIVISION
OPERATIONS 29

T H E F I E L D T R A I N I N G PR O G R A M ( F T P ) PL AYS A VI TA L R O L E

I N T H E D EVE LO PM E N T A N D S U CC E S S O F N EW O F F I C E R S WI T H I N O U R D E PA RT M E N T. I T S M I S S I O N I S TO E Q U I P N EW

O F F I C E R S WI T H T H E T R A I N I N G , S K I L L S , A N D E XPE R I E N C E

N E E D E D TO B E CO M E CO M PE T E N T, CO N F I D E N T, A N D I N D E PE N D E N T M E M B E R S O F T H E T E A M . T H E F T P I S

D E D I CAT E D TO PR OVI D I N G E AC H N EW O F F I C E R WI T H

PE R S O N A L I Z E D I N ST R U C T I O N , CO N ST R U C T I VE F E E D B AC K ,

A N D PR AC T I CA L E XPE R I E N C E I N R E A L-WO R L D S I TUAT I O N S ,

PR E PA R I N G T H E M TO S E R VE O U R CO M M U N I TY WI T H EXCELLENCE AND INTEGRITY.

I N 2 0 2 5 , T H E F T P D I VI S I O N S AW S O M E STA F F I N G C H A N G E S ,

WI T H LO N G T I M E F I E L D T R A I N I N G S U PE R VI S O R R U S S E L L L I L E S B E I N G PR O M OT E D TO T H E R A N K O F L I E UT E N A N T.

S G T. J U ST I N B R O C K WA S PL AC E D A S T H E S E R G E A N T I N C H A R G E O F T H E F TO U N I T. D U R I N G T H E S A M E Y E A R , T H E

S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T F I E L D T R A I N I N G

PR O G R A M S U CC E S S F U L LY T R A I N E D T H R E E CA L I F O R N I A

P O ST C E RT I F I E D T R A I N I N G ACA D E M Y G R A D UAT E S , WH O ARE NOW ASSIGNED TO THE PATROL DIVISION.
18 19

FIELD TRAINING PROGRAM STACS

T H E S O UT H TA H O E A LT E R N AT I VE

CO L L A B O R AT I VE S E R I VC E S ( STAC S )

I S O U R H O M E L E S S / M E N TA L H E A LT H

O UT R E AC H U N I T, WI T H O F F I C E R M AT T
H A Z E L E T A S S I G N E D TO I T F U L L T I M E .

T H E G OA L O F STAC S I S TO F I N D LO N G

T E R M S O LUT I O N S TO H O M E L E S S N E S S

A N D/O R M E N TA L H E A LT H I S S U E S I N
S O UT H L A K E TA H O E . T H E S E S O LUT I O N S

I N C LU D E , T H E E L D O R A D O CO U N TY

N AVI G AT I O N S H E LT E R , D R U G /A LCO H O L

R E H A B I L I TAT I O N , FA M I LY R E U N I F I CAT I O N

A N D T H E TA H O E COA L I T I O N F O R T H E
H O M E L E S S . O F F I C E R H A Z E L E T H A S

A L S O C R E AT E D A J O I N T R E S P O N S E A N D

F O L LOW U P C H E C K I N S F O R PE O PL E

E XPE R I E N C I N G M E N TA L H E A LT H C R I S I S I N CO N J U N C T I O N WITH EL DORADO COUNTY BEHAVIORAL HEALTH.

I N 2 0 2 5 , O F F I C E R H A Z E L E T ’ S WO R K LOA D I N C LU D E D T H E FOLLOWING:
-471 INCIDENTS RESPONDED TO
-68 CASES
-5 BARTON ADDICTION MED REFERRALS
-21 SUBJECTS HOUSED
-1 EL DORADO BEHAVIORAL HEALTH REFERRAL
-26 ARRESTS
OPERATIONS 30

T H E S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T S C H O O L

R E S O U R C E O F F I C E R ( S R O ) WO R KS I N CO L L A B O R AT I O N WI T H

T H E L A K E TA H O E U N I F I E D S C H O O L D I ST R I C T ( LTU S D ) TO

C R E AT E A S A F E L E A R N I N G E N VI R O N M E N T F O R T H E STU D E N T S

A N D STA F F O F S O UT H TA H O E H I G H S C H O O L , S O UT H

TA H O E M I D D L E S C H O O L , B I J O U E L E M E N TA RY A N D TA H O E VA L L E Y E L E M E N TA RY. T H E R O L E O F T H E S R O I S R O OT E D I N T H E T H R E E K E Y PR I N C I PL E S : S A F E TY, E D U CAT I O N , A N D M E N TO R S H I P.

O F F I C E R T I M PE T E R S O N B E G A N A S A S R O I N T H E 2 3 -24 S C H O O L Y E A R . O F F I C E R PE T E R S O N H A S WO R K E D I N TA N D E M

WI T H A D M I N I ST R AT I O N AT T H E S C H O O L S TO I N C R E A S E SCHOOL SAFETY AND REDUCE JUVENILE DELINQUENCY.

OFFICER PETERSON’S 2025 ACCOMPLISHMENTS INCLUDE:
- HOSTING A COMMUNITY EVENT ON E-BIKE SAFETY
- CRACKDOWN ON UNLICENSED DRIVERS ON CAMPUS
- CAREER DAY EVENT WITH HOMESCHOOL STUDENTS
- CUB SCOUT EVENTS
- S E N I O R PR OJ E C T M E N TO R S H I P
T H E S R O I S A VI TA L R E S O U R C E F O R B OT H LTU S D A N D S LT PD.

S C H O O L S A F E TY I S A TO P PR I O R I TY A N D H AVI N G A N S R O O N

LTU S D CA M PU S E S I S C R U C I A L F O R D E T E R R I N G , PR EVE N T I N G , A N D R E S P O N D I N G TO C R I M I N A L AC T I VI TY. A D D I T I O N A L LY,

T H E S R O A DVI S E S S C H O O L O F F I C I A L S O N L AW- R E L AT E D

M AT T E R S , H E L P S A S S E S S S C H O O L S A F E TY N E E D S , A N D S E R VE S A S A VI TA L L I N K TO OT H E R E M E R G E N C Y PE R S O N N E L .

T H E S R O P O S I T I O N I S I N T E G R A L I N B U I L D I N G P O S I T I VE

R E L AT I O N S A N D T R U ST I N L AW E N F O R C E M E N T WI T H O U R N E XT G E N E R AT I O N . T H I S I S ACCO M PL I S H E D BY T H E S R O

B E I N G A CO N S I ST E N T L AW E N F O R C E M E N T PR E S E N C E

A R O U N D STU D E N T S WH I C H A L LOWS F O R M O R E PE R S O N A B L E

I N T E R AC T I O N S A N D C R E AT I N G A N A PPR OAC H A B L E AT M O S PH E R E B E TWE E N L AW E N F O R C E M E N T A N D YO UT H . 20 21

SCHOOL RESOURCE OFFICER
OPERATIONS 31
22 23

SCHOOL RESOURCE OFFICER
OPERATIONS 32
24 25

TRAFFIC UNIT

T H E S LT PD T R A F F I C D I VI S I O N C U R R E N T LY I S STA F F E D BY

O N E PAT R O L O F F I C E R ( O F F I C E R N E U M A N N ) WI T H A N C I L L A RY

D UT I E S O F T R A F F I C E N F O R C E M E N T, OVE R S E E N BY O N E PAT R O L S E R G E A N T. T H E T R A F F I C U N I T F I E L D S VA R I O U S T R A F F I C A N D

PA R K I N G CO M PL A I N T S A N D A S S I ST S R E G U L A R PAT R O L I N A D D R E S S I N G T H E S E CO N C E R N S . O F F I C E R N E U M A N N I S A S S I G N E D

TO A T R A F F I C M OTO R C YC L E D U R I N G M O N T H S O F G O O D

WE AT H E R , A L LOWI N G H E R TO B E T T E R T R AVE R S E T H E R OA D S TO F I N D A N D A D D R E S S T R A F F I C CO N C E R N S .

T H E U N I T H A S T H E R E S P O N S I B I L I TY TO R E S P O N D TO A N D I N VE ST I G AT E M A J O R / FATA L I N J U RY CO L L I S I O N S . M E M B E R S O F

T H E U N I T A R E T R A I N E D I N T R A F F I C CO L L I S I O N I N VE ST I G AT I O N A N D T H E U S E O F TOTA L STAT I O N D I AG R A M M I N G .

O F F I C E R N E U M A N N I S A L S O R E L I E D U P O N F O R S PE C I A L EVE N T S L I K E N AT I O N A L N I G H T O UT A N D T H E 4T H O F J U LY PA R A D E .

T H E T R A F F I C U N I T WR OT E A N D WA S AWA R D E D A N A D D I T I O N A L CA OT S G R A N T F O R $ 4 5 ,0 0 0 TO CO N T I N U E TA R G E T E D T R A F F I C

E N F O R C E M E N T TO A D D R E S S T R A F F I C I S S U E S I N VO LVI N G PE D E ST R I A N S , B I C YC L E S , M OTO R C YC L E S , A N D D U I D R I VE R S .

I N 2 0 2 5 , O F F I C E R T E R R I N I A N D O F F I C E R S UT TO N WE R E

R E CO G N I Z E D BY M A D D ( M OT H E R S AG A I N ST D R U N K D R I VI N G ) F O R

T H E I R CO N T R I B UT I O N S TO G E T T I N G I M PA I R E D D R I VE R S O F F T H E ST R E E T.

OPERATIONS 33
26 27

TRAFFIC UNIT

OPERATIONS
2025 TOP COLLISIONS BY: TYPE 2025 TOP COLLISIONS BY: TYPE Overturned
Veh-Ped
Head-On
Hit Object
Sideswipe
Rear-End
Broadside
0 20
40 60
80 100
89 88
59 51
11 10
3 TOTA L CO L L I S I O N S : 3 2 1
34 174
Veh on Other Roadway
Non-Collision
Animal
Pedestrian
Other Object
Bicycle
Fixed Object
Parked Motor Veh
Other Motor Veh
46 38
31 12
10 4
4 2
28 29

TRAFFIC UNIT

OPERATIONS
2025 COLLISIONS BY: INVOLVED WITH 2025 COLLISIONS BY: INVOVLED WITH 0 50
100
150
200
35 30 31

SWAT/CRU
S LT PD’ S C R I S I S R E S P O N S E U N I T I S TA S K E D WI T H H A N D L I N G

EVE N T S WH I C H E XC E E D T H E A B I L I TY O F N O R M A L PAT R O L O F F I C E R S . T H E S E CA N I N C LU D E A VA R I E TY O F H I G H - R I S K

EVE N T S , A N D PU B L I C S A F E TY I S T H E U N WAVE R I N G PR I O R I TY O F T H E C R U . T H E C R I S I S R E S P O N S E U N I T I S D I VI D E D I N TO TWO SY N E R G I ST I C B R A N C H E S : T H E S PE C I A L WE A P O N S &

TAC T I C S T E A M ( S WAT ) A N D T H E C R I S I S N E G OT I AT I O N S T E A M ( C N T ) . T H E C N T F O C U S E S O N CO M M U N I CAT I O N WI T H T H E

S U B J E C T ( S ) WH I L E T H E S WAT T E A M H A N D L E S TAC T I C S A N D ST R AT E G Y. T H E TWO B R A N C H E S F O C U S S I M U LTA N E O U S LY

O N N O N VI O L E N T S U R R E N D E R B UT M U ST B E PR E PA R E D F O R

C R I M I N A L S WH O D E C I D E N OT TO G I VE U P A N D A R E WI L L I N G

TO E N DA N G E R H O STAG E S , BYSTA N D E R S , O F F I C E R S , O R T H E PU B L I C . I N 2 0 2 2 , T H E C R U H A S U N D E R G O N E R E ST R U C TU R I N G

TO STAY ST R E A M L I N E D A N D FAC I L I TAT E D E C E N T R A L I Z E D CO M M A N D. I N 2 0 24 , T H I S R E O R G A N I Z AT I O N H A S PR OVE N TO

E N CO U R AG E CO M M U N I CAT I O N A N D D EVE LO P O PE R ATO R S I N LEADERSHIP POSITIONS.

WI T H T H E B L E S S I N G O F T H E E L D O R A D O CO U N TY M E D I CA L

D I R E C TO R , O U R S WAT O PE R ATO R S H AVE B E E N AUT H O R I Z E D

A N D T R A I N E D TO PE R F O R M C E RTA I N A DVA N C E D L I F E S U PP O RT ( A L S ) S K I L L S . T H E S E S K I L L S , S U C H A S A N E E D L E C H E ST

D E CO M PR E S S I O N , A R E C R I T I CA L I N PR OVI D I N G P O I N T- O F - CA R E T R E AT M E N T AT A H I G H STA N DA R D. O U R TAC T I CA L PA R A M E D I C S

N OT O N LY PR OVI D E M E D I CA L CA R E B UT H AVE A L S O S U CC E S S F U L LY

CO M PL E T E D B A S I C S WAT S C H O O L , TAC T I CA L B R E AC H I N G A N D S H OTG U N B R E AC H I N G S C H O O L S . T H E Y A R E UT I L I Z E D F O R T E A M

WE L L N E S S , H O S PI TA L L I A I S I N G , A N D A E R O M E D I CA L A S S E T I N T E R FAC I N G . O U R R O B U ST T E M S PR O G R A M H A S B E E N T H E SUBJECT OF MULTIPLE ARTICLES AND DISCUSSIONS IN NATIONALLEVEL COMBAT MEDICINE PANELS.

OPERATIONS 36
32 33

SWAT/CRU
OPERATIONS 37

MARINE UNIT

OPERATIONS
34 OPERATIONS 35
S LT PD’ S M A R I N E U N I T O PE R AT E S D U R I N G T H E S U M M E R

M O N T H S , PR OVI D I N G K E Y PU B L I C S A F E TY S E R VI C E O N T H E L A K E . T H E M A R I N E U N I T E N S U R E S T H E S A F E TY

O F T H E B OAT I N G PU B L I C T H R O U G H CO N TAC T S WI T H B OAT E R S , PA D D L E B OA R D E R S , A N D S WI M M E R S . T H E Y

PE R F O R M N U M E R O U S R E S P O N S E S TO B OAT I N G ACC I D E N T S , D R OWN I N G S , A N D A S S I ST WI T H R E S C U E S . T H E I R PR E S E N C E

PR OVI D E S A M U C H N E E D E D M E A S U R E O F S A F E TY O N L A K E TA H O E .

O N J U N E 2 1 , 2 0 2 5 , O U R M A R I N E O F F I C E R S R E S P O N D E D TO A R E P O RT O F A CA P S I Z E D B OAT N E A R E M E R A L D B AY.

T H E WE AT H E R O N T H E L A K E H A D TU R N E D E XT R E M E LY H A Z A R D O U S A N D CAU S E D S WE L L S T H AT N E A R E D 1 0 F E E T.

D E S PI T E T H E S E CO N D I T I O N S , M A R I N E O F F I C E R S L A N E Y A N D G I G A N T E R E S P O N D E D A N YWAY. WH I L E S EVE R A L

PE O PL E F R O M T H E CA P S I Z E D B OAT LO ST T H E I R L I VE S , O U R M A R I N E O F F I C E R S H E L PE D S AVE TWO PE O PL E . F O R T H E I R EFFORTS, THEY WERE AWARDED THE MEDAL OF VALOR.
=SUM(B7:CH7)

ENFORCEMENT
WEARABLE PFD CITES/WARNINGS: 177
FIRE EXTINGUISHERS CITES/WARNINGS: 47
BOATER SAFETY CARDS CITES/WARNINGS: 11
NEGLIGENT OPERATION CITES/WARNINGS: 86
R E G I ST R AT I O N & N U M B E R S C I T E S / WA R N I N G S : 1 7 QUAGGA MUSSEL STICKER CITES/WARNINGS: 10

S A F E TY/ R E S U C E CA L L S

BOAT INSPECTIONS: 137
PERSON ASSISTED: 179
VESSEL ASSISTED: 70
SEARCH & RESCUE: 26
2025 MARINE UNIT STATS:
38 O U R S U PP O RT D I VI S I O N CO N S I S I T S O F TWO B R A N C H E S : D E T E C T I VE S A N D D I S PATC H . T H E S E B R A N C H E S A R E VI T I A L TO T H E OVE R A L L S U CC E S S O F T H E D E PA RT M E N T.

D E T E C T I VE S PR OVI D E I N D E PT H I N VE ST I G AT I O N S O N O U R M O ST CO M PL I CAT E D A N D S E R I O U S CA S E S .

D I S PATC H I S O U R K E Y PA RT N E R I N A S S I ST I N G T H O S E I N N E E D. T H E Y A R E O F T E N O U R F I R ST P O I N T O F CO N TAC T WI T H T H E PU B L I C . T H E Y

H A N D L E EVE RT H I N G F R O M A LO ST WA L L E T TO L I F E A N D D E AT H CALLS FOR SERVICE.

SUPPORT DIVISION MESSAGE
LT. SCOTT CRIVELLI
36 37

SUPPORT DIVISION
SUPPORT 39

O U R J O I N T D I S PATC H C E N T E R I S T H E H E A RT O F O U R O PE R AT I O N S . O U R D I S PATC H E R S WO R K T I R E L E S S LY

TO PR OVI D E T H E Q UA L I TY S E R VI C E WE VA LU E I N O U R CO M M U N I TY. T H E Y A R E T H E F R O N T L I N E O F O U R P O L I C E

A N D F I R E / E M E R G E N C Y M E D I CA L S E R VI C E ( E M S ) A N D A R E T H E F I R ST TO M A K E CO N TAC T WI T H PE O PL E I N N E E D. A L L

CA L L S F O R P O L I C E , F I R E A N D E M S S E R VI C E S A R E R O UT E D

T H R O U G H O U R D I S PATC H C E N T E R , F O R S O UT H L A K E TA H O E

P O L I C E D E PA RT M E N T, S O UT H L A K E TA H O E F I R E R E S C U E ,

L A K E VA L L E Y F I R E PR OT E C T I O N D I ST R I C T, CA L TA H O E J PA A M B U L A N C E , A N D FA L L E N L E A F F I R E D E PA RT M E N T.

D I S PATC H S AW S O M E U PDAT E S TO T H E 9 1 1 C E N T E R I N 2 0 2 5 .

WE G OT S O M E N EW F LO O R I N G T H R O U G H O UT A N D M OVE D

S O M E E S S E N T I A L E Q U I PM E N T TO ACCO M M O DAT E C H A N G E S TO THE RADIO SYSTEM.

T H I S WA S A B U SY Y E A R F O R O U R C E N T E R , H A N D L I N G C LO S E TO 5 3 ,0 0 0 PH O N E CA L L S . O U R D I S PATC H E R S

WE R E I N VO LVE D I N S EVE R A L C R I T I CA L I N C I D E N T S I N 2 0 2 5 , I N C LU D I N G T H E T R AG I C FATA L B OAT I N C I D E N T I N J U N E . T H O S E WH O WO R K E D T H AT DAY WE R E AWA R D E D

M E R I TO R I O U S S E R VI C E AWA R D S F O R T H E I R I N C R E D I B L E WO R K D U R I N G T H E EVE N T.

WE A R E A L M O ST F U L LY STA F F E D A N D LO O K F O R WA R D

TO O U R L A ST T R A I N E E S S U CC E S S F U L LY CO M PL E T I N G T H E T R A I N I N G PR O G R A M . WH I L E O U R STA F F I N G H A S B E E N L E S S , S EVE R A L O F F I C E R S H AVE ST E PPE D I N TO O U R 9 1 1 C E N T E R A N D L E A R N E D H OW TO D I S PATC H . WE A R E A LWAYS

G R AT E F U L F O R T H E H E L P O F O U R O F F I C E R S A N D E N J OY D I S PATC H I N G A LO N G S I D E T H E M . WE CO N T I N U E TO PR OVI D E

E XC E L L E N T S E R VI C E TO T H E CO M M U N I TY A N D VI S I TO R S O F S O UT H L A K E TA H O E .
38 39

DISPATCH
SUPPORT 40
2025 CALLS FOR SERVICE
0 500
1000
1500
2000
2500
3000
December
November
October
September
August
July
June
May
April
March
February
January
December
November
October
September
August
July
June
May
April
March
February
January
2062
1672
2422
1740
1872
2798
1828
1999
2038
2048
1971
2211
40 41

PATROL DIVISION

SUPPORT
TOTAL POLICE CALLS FOR SERIVCE: 24,661
41 42 43

DETECTIVE UNIT
DETECTIVE DIVISION ORGANIZATION & MISSION:

T H E S LT PD’ S D E T E C T I VE D I VI S I O N I S TA S K E D WI T H T H E I N VE ST I G AT I O N O F A WI D E A R R AY O F C R I M I N A L O F F E N S E S .

T H E D I VI S I O N H A S S I X D E T E C T I VE S , E AC H WI T H A S PE C I F I C S E T O F C R I M E S TO I N VE ST I G AT E .

T H E R E A R E N O D E T E C T I VE S WH O H A N D L E A S I N G L E TY PE O F C R I M E ; E AC H D E T E C T I VE PA RT I C I PAT E S I N A L I ST O F TA S KS S PE C I F I C TO T H AT D E T E C T I VE ’ S A S S I G N E D D E S K . E AC H

D E T E C T I VE R E C E I VE S P O ST-A PPR OVE D T R A I N I N G R E L EVA N T TO H I S / H E R D E S K . F O R E XA M PL E , T H E PR O PE RTY C R I M E S

D E T E C T I VE I N VE ST I G AT E S B U R G L A R I E S , T H E F T, S H O PL I F T I N G ,

I D E N T I TY T H E F T, F R AU D, O N L I N E S CA M S , VACAT I O N H O M E

F R AU D, M A R I J UA N A C R I M E S , G R A F F I T I , A R S O N TO PR O PE RTY, VA N DA L I S M , AUTO T H E F T, A N D OT H E R R E L AT E D C R I M E S . H E

A L S O PA RT I C I PAT E S I N A N U M B E R O F CO M M U N I TY B OA R D S

A N D S E R VE S A S A R E S O U R C E F O R T R A I N I N G A N D L I C E N S I N G O F M A R I J UA N A CO L L E C T I VE S . T H I S WO R K LOA D I S TY PI CA L O F EACH DETECTIVE.

S I G N I F I CA N T C R I M E S ( S U C H A S O F F I C E R - I N VO LVE D

S H O OT I N G S , H O M I C I D E S , E TC ) R E Q U I R E T H E WO R K O F T H E E N T I R E D E T E C T I VE D I VI S I O N ; T H E R E F O R E , EVE RY D E T E C T I VE

R E C E I VE S S PE C I A L I Z E D T R A I N I N G I N H A N D L I N G T H O S E TY PE S OF EVENTS.

A S I D E F R O M I N VE ST I G AT I N G CA S E S , D E T E C T I VE S A L S O S E R VE

A S S U B J E C T M AT T E R E XPE RT S A N D M E N TO R S F O R PAT R O L O F F I C E R S . I T I S A DA I LY O CC U R R E N C E F O R PAT R O L O F F I C E R S

TO CO M E I N TO T H E D E T E C T I VE D I VI S I O N F O R A DVI C E O N A N I N VE ST I G AT I O N . C U R R E N T LY, T H E D E T E C T I VE D I VI S I O N ’ S

STA F F A L S O H O L D CO L L AT E R A L D UT I E S O N S WAT, C R I S I S

N E G OT I AT I O N S T E A M , R A D I O T E A M , S N I PE R U N I T, A N D M A N Y OTHER PART-TIME ASSIGNMENTS.

O N AVE R AG E , 6 4 CA S E S A R E ACC E PT E D BY T H E D E T E C T I VE D I VI S I O N E AC H M O N T H . T H I S I S N OT R E PR E S E N TAT I VE O F T H E

R AT E AT WH I C H C R I M E S A R E R E P O RT E D TO T H E S LT PD, N O R I S I T R E PR E S E N TAT I VE O F T H E A M O U N T O F 9 1 1 CA L L S R E C E I VE D BY T H E J O I N T D I S PATC H C E N T E R . N OT A L L CA S E S R E F E R R E D TO T H E D E T E C T I VE D I VI S I O N A R E A S S I G N E D TO A D E T E C T I VE ;

A S U PE R VI S O R S C R E E N S A N D T R I AG E S EVE RY R E P O RT

TO D E T E R M I N E T H E M O ST E F F I C I E N T A N D A PPR O PR I AT E

I N VE ST I G AT I VE ST E P S WH I L E ST I L L M A I N TA I N I N G T H E DIVISION’S MISSION.

I T I S I M P O RTA N T TO R E CO G N I Z E T H AT CA S E S D O N OT A R R I VE I N T H E D E T E C T I VE D I VI S I O N S O L E LY F R O M PAT R O L O F F I C E R S .

F O R E XA M PL E , T H E TA S K F O R C E O F F I C E R H A S F E D E R A L CA S E S

A S S I G N E D BY T H E F B I , T H E C H I L D C R I M E S D E T E C T I VE S H AVE

CA S E S R E F E R R E D BY C P S O R T H E S C H O O L D I ST R I C T STA F F,

I N T E R N E T C R I M E S AG A I N ST C H I L D R E N ( I CAC ) S E N D S R E P O RT S

O F C H I L D P O R N O G R A PH Y/ E XPLO I TAT I O N , A N D T H E D O M E ST I C

VI O L E N C E D E T E C T I VE R E C E I VE S CA S E S F R O M LO CA L PARTNERSHIPS (SUCH AS LIVE VIOLENCE FREE).

SUPPORT 42
44 45

EVIDENCE DIVISION

T H E D E T E C T I VE D I VI S I O N A L S O E M PLOYS TWO EVI D E N C E T E C H N I C I A N S . I N 2 0 24 , O N E O F O U R T E C H N I C I A N S L E F T

T H E D E PA RT M E N T, B UT WE H I R E D A N EW T E C H N I C I A N I N E A R LY 2 0 2 5 . U N L I K E M A N Y AG E N C I E S , T H E S LT PD EVI D E N C E

T E C H N I C I A N S D E PLOY I N TO T H E F I E L D TO H A N D L E C R I M E

S C E N E PR O C E S S I N G , EVI D E N C E CO L L E C T I O N , F O R E N S I C PH OTO G R A PH Y A N D OT H E R D UT I E S .

WH E N I N T H E O F F I C E , T H E EVI D E N C E T E C H N I C I A N S PE R F O R M

A N A LYS I S A N D A DVA N C E D T E ST I N G O N A WI D E VA R I E TY O F EVI D E N C E I T E M S . S O M E O F T H E S E A DVA N C E D CA PA B I L I T I E S

I N C LU D E A VA R I E TY O F F I N G E R PR I N T PR O C E S S I N G

T E C H N I Q U E S , D I G I TA L PH OTO E N H A N C E M E N T, D E TA I L E D

PH OTO G R A PH Y, H U M A N A N D A N I M A L R E M A I N S CO L L E C T I O N ,

A LT E R N AT E L I G H T S O U R C E ( A L S ) I M AG I N G , G U N S H OT

R E S I D E T E ST I N G , WO U N D PH OTO G R A PH Y, A R S O N EVI D E N C E PR O C E S S I N G , D N A CO L L E C T I O N , A N D M O R E . B OT H EVI D E N C E

T E C H N I C I A N S R E C E I VE O N G O I N G T R A I N I N G ( B OT H P O ST A N D N O N - P O ST C E RT I F I E D ) TO H O N E T H E I R S K I L L S . T H E Y R E S P O N D

A R O U N D T H E C LO C K TO WO R K A LO N G S I D E T H E CA S E AG E N T AND OTHER DETECTIVES.

SUPPORT 43

T H E A D M I N I N S I T R AVT I VE D I VI S I O N CO N S I ST S O F

R E CO R D S , CO M M U N I TY S E R VI C E O F F I C E R S , A N D PA R K I N G A M B A S S A D O R S . T H E D I VI S I O N H A N D L E S A VA R I E TY O F SUPPORTING SERVICES FOR THE DEPARTMENT.

THE ADMIN LIEUTENANT HANDLES THE MYRIAD OF STATEM A N DAT E D R E P O RT I N G TA S KS . H E I S A L S O TA S K E D

WI T H D UT I E S R E L AT E D TO R E CO R D S M A I N T E N A N C E

A N D D E ST R U C T I O N , T R A I N I N G M A N AG E M E N T,

P O L I C Y U PDAT E S , A S WE L L A S I N T E R N A L A F FA I R S INVESTIGATIONS.

T H E R E CO R D S D I VI S I O N I S I N CO R P O R AT E D I N T H E D I VI S I O N . O U R PR O F E S S I O N A L R E CO R D S PE R S O N N E L

PR O C E S S A L L R E P O RT S A N D PA PE R WO R K G E N E R AT E D BY O U R D E PA RT M E N T. T H E Y A S S I ST C I T I Z E N S AT O U R F R O N T

CO U N T E R , CO L L E C T A N D CO M PI L E DATA , A N D CO M B

T H R O U G H R E CO R D S WH E N A S S I ST I N G PU B L I C R E CO R D S R E Q U E ST S . T H E Y A L S O U PLOA D STAT E - R E Q U I R E D DATA ON A VARITEY OF STATISTICS MONTHLY AND ANNUALLY.

O U R C S O D I VI S I O N H A N D L E S A L A R G E S WAT H O F Q UA L I TY O F L I F E I S S U E S F O R T H E C I TY. T H E S E R A N G E F R O M A B A N D O N E D CA R S TO VACAT I O N H O M E R E N TA L I S S U E S .

LT. DOUG SENTELL
46 47

ADMINISTRATIVE DIVSION
ADMINISTRATION 44

T H E CO M M U N I TY S E R VI C E O F F I C E R S AC T A S S U PP O RT D I VI S I O N S

TO T H E S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T A N D OT H E R

D E PA RT M E N T S T H R O U G H O UT T H E C I TY S U C H A S B U I L D I N G ,

D EVE LO PM E N T S E R VI C E S , PU B L I C WO R KS , PA R KS & R E C R E AT I O N , T H E F I R E D E PA RT M E N T, E TC . A D D I T I O N A L LY, T H E Y S U PP O RT OT H E R

AG E N C I E S S U C H A S C L E A N TA H O E A N D S O UT H TA H O E R E F U S E BY F O L LOWI N G U P O N N U I S A N C E S TO G A I N CO M PL I A N C E ; WH E T H E R I T ’ S WI T H I N PE R S O N CO N TAC T, N OT I C E S , O R A D M I N I ST R AT I VE C I TAT I O N S . I N A D D I T I O N TO N U I S A N C E CO M PL A I N T S , T H E Y A L S O

R E S P O N D TO A N Y VACAT I O N H O M E R E N TA L CO M PL A I N T S O R CO N C E R N S , PE R M I T T E D O R N OT PE R M I T T E D ; T H I S I N C LU D E S

PR OVI D I N G E D U CAT I O N A N D I S S U I N G A D M I N I ST R AT I VE C I TAT I O N S WH E N N E C E S S A RY. O U R CO M M U N I TY S E R VI C E O F F I C E R S A R E

T R A I N E D TO E N F O R C E A N YT H I N G I N VI O L AT I O N O F T H E S O UT H L A K E TAHOE CITY CODE.

A S I D E F R O M CO D E E N F O R C E M E N T R E L AT E D D UT I E S , T H E

CO M M U N I TY S E R VI C E O F F I C E R S AC T A S S U PP O RT TO P O L I C E A N D

F I R E BY M A N AG I N G S C E N E S O F T R A F F I C CO L L I S I O N S , A N D R OA D O R L A N E C LO S U R E S ; A D D I T I O N A L LY, T H E Y A S S I ST WI T H PA R K I N G

E N F O R C E M E N T, G R A F F I T I R E P O RT S , F O U N D PR O PE RTY, A N D VE H I C L E ABATEMENTS.

T H E CO M M U N I TY S E R VI C E S D I VI S I O N I S S U PP O RT E D BY TWO A D M I N I ST R AT I VE A S S I STA N T S A N D F O U R PA R K I N G A M B A S S A D O R S ;

O U R A D M I N I ST R AT I VE A S S I STA N T S PR OVI D E F I N G E R PR I N T S E R VI C E S , M A N AG E T H E C I TY ’ S PA R K I N G G A R AG E , O F F E R A L A R M , B U S I N E S S ,

M O B I L E VE N D I N G , M A S S AG E , TAXI , A N D S H O RT-T E R M R E N TA L PE R M I T S . O N E O F O U R A D M I N I ST R AT I VE A S S I STA N T S I S O U R CO D E COMPLIANCE INVESTIGATOR, WHO ISSUES AND RENEWS ALL SHORTT E R M R E N TA L PE R M I T S . A D D I T I O N A L LY, WH E N PR O PE RT I E S A R E

F O U N D R E N T I N G WI T H O UT A PE R M I T, O U R CO D E CO M PL I A N C E I N VE ST I G ATO R I S T R A I N E D TO I S S U E A D M I N I ST R AT I VE C I TAT I O N S .

O U R PA R K I N G A M B A S S A D O R S PR OVI D E E D U CAT I O N TO T H E PU B L I C O N A L LOWE D PA R K I N G A R E A S A N D R E ST R I C T E D A R E A S ; T H E Y A L S O

I S S U E PA R K I N G C I TAT I O N S WH E N N E C E S S A RY A N D OVE R S E E T H E C I TY ’ S PA R K I N G G A R AG E WH I C H I M PL E M E N T E D A N EW PAY A N D TRACKING SYSTEM IN JUNE OF 2025.

A S I D E F R O M T H E C I TAT I O N S I S S U E D F O R VACAT I O N H O M E

R E N TA L VI O L AT I O N S , T H E CO M M U N I TY S E R VI C E S D I VI S I O N I S S U E D A PPR OXI M AT E LY 1 9 5 A D M I N I ST R AT I VE C I TAT I O N S I N 2 0 2 5 F O R

VI O L AT I O N S S U C H A S T R A S H , N U I S A N C E S , A B A N D O N E D VE H I C L E S , A B A N D O N E D B U I L D I N G S , E TC . A D D I T I O N A L LY, T H E CO M M U N I TY S E R VI C E S D I VI S I O N I S S U E D A PPR OXI M AT E LY 6 , 5 5 5 C I TAT I O N S F O R PA R K I N G VI O L AT I O N S .
48 49

COMMUNITY SERVICE UNIT
ADMINISTRATION 45
35 144 172 261 468 757
2025 CALLS FOR SERVICE
I N 2 0 2 5 , M E A S U R E T, T H E VOT E R I N I T I AT I VE T H AT

B A R R E D M O ST VACAT I O N H O M E R E N TA L S ( VH R ) WA S OVE RTU R N E D. T H I S O PE N E D TO D O O R TO A L A R G E N EW

G R O U P O F VH R S R E TU R N I N G TO T H E C I TY, A N D WI T H I T, MANAGEMENT OF THEM.

O U R C S O T E A M L E A D T H E C H A R G E . T H E Y E STA B L I S H E D

T H E A PPL I CAT I O N PR O C E S S , A PPR OVA L S , A N D TO O K O N

T H E E N F O R C E M E N T O F T H E R U L E S E STA B L I S H E D BY C I TY CO U N C I L .

T H E T E A M R EVI EWE D 1 , 24 6 A PPL I CAT I O N S , U LT I M AT E LY APPROVING 529 NEW PERMITS.

O U R C S O S , WH O T E A M E D U P WI T H OT H E R E M PLOY E E S I N T H E C I TY, WE R E N O M I N AT E D F O R T H E C I TY ’ S S U G A R PI N E AWA R D F O R G O I N G A B OVE A N D B E YO N D I N T H E I R R O L E S .

U LT I M AT E LY, T H E Y WO N T H E AWA R D, A S I T WA S WE L L EARNED.
50 51

COMMUNITY SERVICE UNIT

ADMINISTRATION

COMMUNITY SERVICE UNIT

VHR ENFORCEMENT
Parking/Snow Citation
City Ordinace
72 Hour Violation
Abandoned Vehicle
VHR Violation
Nuisance
0 100
200
300
400
500
600
700
800
46 T H E R E CO R D S D I VI S I O N PL AYS A C R U C I A L R O L E WI T H I N T H E S O UT H L A K E TA H O E P O L I C E D E PA RT M E N T. I T S M I S S I O N I S

TO D E L I VE R E F F I C I E N T, CO U RT E O U S , A N D PR O F E S S I O N A L

S U PP O RT S E R VI C E S TO B OT H T H E PU B L I C A N D T H E DEPARTMENT.

T H E R E CO R D S D I VI S I O N F U N C T I O N S A S A C E N T R A L P O I N T O F

CO N TAC T B E TWE E N VA R I O U S E L D O R A D O CO U N TY AG E N C I E S S U C H A S T H E D I ST R I C T AT TO R N E Y ’ S O F F I C E , PR O B AT I O N D E PA RT M E N T, S H E R I F F ’ S D E PA RT M E N T, C H I L D PR OT E C TVE S E R VI C E S A N D T H E E L D O R A D O CO U N TY S U PE R I O R CO U RT.

A S WE L L A S VA R I O U S STAT E D E PA RT M E N T S L I K E T H E PA R O L E

D E PA RT M E N T, H I G H WAY PAT R O L , D E PA RT M E N T O F J U ST I C E

A M O N ST M A N Y OT H E R AG E N C I E S B OT H I N STAT E A N D NATIONALLY.

T H E R E CO R D S STA F F O F F E R S A VA R I E TY O F S E R VI C E S TO T H E

PU B L I C , I N C LU D I N G R E P O RT R E Q U E ST S , PU B L I C R E CO R D S ACT (PRA) REQUESTS, TOWED VEHICLE RELEASES, NONE M E R G E N C Y CA L L S F O R S E R VI C E , U -VI S A A PPL I CAT I O N S ,

I M M I G R AT I O N C L E A R A N C E L E T T E R S , B AC KG R O U N D C H E C KS FOR LAW ENFORCEMENT EMPLOYMENT AND MUCH MORE.

I N 2 0 2 5 , T H E R E CO R D S D I VI S I O N T R A N S M I T T E D 4 , 2 0 5

STO P DATA R E CO R D S TO T H E R I PA ( R AC I A L A N D I D E N T I TY PR O F I L I N G AC T ) B OA R D A N D R E P O RT E D 1 , 2 8 4 O F F E N S E S

TO T H E C I B R S ( CA L I F O R N I A I N C I D E N T B A S E D R E P O RT I N G

SYST E M ) D I VI S I O N O F T H E CA L I F O R N I A D E PA RT M E N T O F J U ST I C E , AC H I EVI N G A 0.0 % E R R O R R AT E . WE PR O C E S S E D 1 5 U -VI S A A PPL I CAT I O N S , 1 , 241 C I TAT I O N S , 4 9 WA R R A N T E N T R I E S , 9 8 O N L I N E R E P O RT S , A N D 1 ,1 4 2 CA S E S WE R E S E N T TO T H E D I ST R I C T AT TO R N E Y ’ S O F F I C E F O R R EVI EW. 52 53

RECORDS UNIT

ADMINISTRATION

T H A N K YO U F O R A L L YO U R S U PP O RT I N
2 0 2 5 ! WE LO O K F O R WA R D TO A G R E AT
2026!
47 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:3
Agenda Item: Interlocal Contract and Joint Exercise of Powers Agreement with Douglas County, NV for Law Enforcement Mutual Aid
Executive Summary: The Interlocal Contract and Joint Exercise of Powers Agreement between Douglas County, NV and the City of South Lake Tahoe, CA is a memorandum of understanding between the Douglas County Sheriff's Office and the South Lake Tahoe Police Department. This Agreement authorizes a mutual aid response for law enforcement action and search and rescue. Additionally, the Agreement recognizes the authorities and obligations to the other.

Requested Action / Suggested Motions: Pass a Motion authorizing the Chief of Police to execute the Interlocal Contract and Joint Exercise of Powers Agreement with Douglas County, NV for Law Enforcement Mutual Aid.

Responsible Staff Member: Jeff Roberson, Chief of Police Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff_Report-Interlocal_Contract_and_Joint_Exercise_of_Powers_Agreement.docx 02-Interlocal Contract and Joint Exercise of Powers Agreement.docx 48 Council Agenda Report- March 10, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: Interlocal Contract and Joint Exercise of Powers Agreement between Douglas County, NV and the City of South Lake Tahoe, CA
Location: Citywide
Responsible Staff Member: Jeff Roberson, Chief of Police Background: In May of 2004 the City of South Lake Tahoe entered into an interagency contract, the Interlocal Contract between Douglas County, NV and the City of South Lake Tahoe, CA.

This contract represents the mutual aid agreement between the Douglas County Sheriff’s Office and the South Lake Tahoe Police Department.

This agreement acknowledged our shared border and the intermittent need to assist the other agency with law enforcement action and search and rescue needs. Specifics on insurance and indemnification are addressed as well as operational details for incidents such as use of force by a local officer in the another’s jurisdiction.

This agreement was amended in 2014 to remove the requirement that mutual aid be requested by an officer of the rank sergeant or higher. This change allowed for “any authorized employee of either jurisdiction” to request mutual aid. Both agencies found this amendment experientially favorable because of operational realities.

Summarily, the single modification to the 2014 agreement in this current proposal is modification to the expiration date. This agreement is effective, retroactively to January 1, 2026 and automatically renews annually unless terminated by either party.

Issue and Discussion: Both the Douglas County Sheriff’s Office and the South Lake Tahoe Police Department recognize that the other agency is likely to be the quickest and most reliable resource for a law enforcement event, particularly in the Stateline area. This contract codifies that understanding and the commitment of each agency to the other.

The command staff of each agency has reviewed this contract with the benefit of past successful collaboration, particularly on unplanned emergency events and incidents. 49 Council Agenda Report- March 10, 2026 Page 2 of 2
The command staff of the South Lake Tahoe Police Department recommend adopting this contract. As stated previously, this contract is effective January 1, 2026, and automatically renews annually unless terminated by either party.

Financial Implications: There is no cost to the city to extend this Interlocal Contract and Joint Exercise of Powers Agreement.

Environmental Considerations: This is not a ‘project’ subject to review under the California Environmental Quality Act (CEQA) under CEQA guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications: This agreement supports City Strategic Priority Three: Ensure Public Safety.
50 INTERLOCAL CONTRACT AND JOINT EXERCISE OF POWERS

AGREEMENT BEWTEEN
DOUGLAS COUNTY SHERIFF’S OFFICE, NEVADA
And

CITY OF SOUTH LAKE TAHOE POLICE DEPARTMENT, CALIFORNIA
WHEREAS, Douglas County is a political subdivision ofthe State ofNevada; and WHEREAS, City of South Lake Tahoe is a political subdivision of the State ofCalifornia; and WHEREAS, Douglas County and City of South Lake Tahoe share a common border; and WHEREAS, it is in the best interest of both jurisdictions and their residents to mutually share law enforcement resources on an as-needed basis; and WHEREAS, Nevada Revised Statutes Section 277.180 (1) and the California Government Code Joint Exercise of Powers Act Section 6500, allows public agencies to contract with other public agenciesto perform any governmental service, activity or undertaking which any ofthe contracting agenciesis authorized to perform; and
WHEREAS, the City of South Lake Tahoe and Douglas County are public agencies as defined in Nevada Revised Statutes Section 277.100 and both agencies oversee law enforcement agencies in their jurisdictions; NOW THEREFORE, Douglas County and City of South Lake Tahoe agree asfollows:

1. Terms and Termination of Agreement. This agreement shall retroactively commence on January 01, 2026, and will automatically renew on an annual basis thereafter unless earlier terminated by the parties. Either party may terminate this agreement at any time, without cause, by providing the other party with at least 30 days' written notice.

2. Services To Be Provided. Upon request of either public agency, the other agency will provide law enforcement and/orsearch and rescue assistance. The request must be made by an authorized employee of eitherjurisdiction. The request will be honored by the responding agency unless the responding agency determines in its sole discretion that providing assistance will unreasonably deplete or diminish the levels oflaw enforcement services required in the responding jurisdiction or will endanger the residents ofthe responding jurisdiction.

3. Agent of Requesting Agency. Any personnel involved in responding to a request for assistance in the otherjurisdiction shall be considered as an agent ofthe party requesting aid and that requesting agency shall hold the assisting agency and personnel harmless from all claims, liabilities and demands arising out oftheir reasonable activity within the scope of the request for assistance. The responding personnel shall report to the requesting agency and will, for the purposes ofthis contract, report to the command staff ofthe requesting agency. For the purposes ofthis contract, responding personnelshall be entitled to exercise all necessary 51 powers asthat ofthe requesting agency's personnel.

4. Workman's Compensation Insurance. Each party to this agreement shall bear their own workman's compensation liability and costs for any injuries sustained by the party’s personnel arising out ofthe performance ofthis contract.

5. Insurance. The Parties to this Agreement shall procure and maintain, during the term of this Agreement, General Liability Insurance in compliance with applicable Nevada and California law.

6. Indemnification & Joint Defense of Third Party Claims. It is not the intention ofthis contract to affect the legal liability of either the City of South Lake Tahoe or Douglas County by imposing any standard of care other than the standard of care imposed by law. City of South Lake Tahoe and Douglas County also agree that each party to this agreementshall fully indemnify and hold harmlessthe other party from any damage or liability occurring by reason of any negligent act or omission ofit or itsrespective officers or employees. The partiesto this contract shall jointly defend any action brought by a third party, whether in law or equity, which arises from this agreement. Should a dispute arise over apportionment of liability to a third party or a dispute between parties concerning the contract, any such action shall be heard in a court with jurisdiction over the site ofthe incident which created the dispute.

7. Use of Force or Officer-Involved Traffic Accidents.

If an on-duty officer from one jurisdiction isinvolved in a use offorceincident or traffic accident in the otherjurisdiction, the following procedures shall apply:
a. The agency ofthe involved officer shall provide a minimum of one supervisor or investigator to work with the investigating agency. b. The agency ofthe involved officer may interact and assist with the investigating agency, but will not attempt to influence the course or outcome ofthe investigation.
c. Nothing under the terms ofthis contract will prohibit the jurisdiction in which the incident occurred from requesting assistance from other agencies, including agencies associated with the federal government.

8. Entire Contract - Partial Invalidity.

This contract constitutes the entire agreement between the parties and may not be changed except by an instrument in writing signed by the City of South Lake Tahoe Police Department and Douglas County Sheriff. In the event any provision shall be determined to be invalid, illegal, or unenforceable, such invalidity, illegality or unenforceability shall not affect the other or remaining provisions.

9. Construction of Contract. This contract shall be construed and interpreted according to the laws of the State in which the act or omission occurred. The contract will be reasonably construed to effectuate the intent of both parties. As both parties have been represented by counsel, no presumptions shall arise from the identity of the drafter.

10. Notice. Any notices required under the terms of this contract shall be made by 52 either U.S. mail or by hand delivery to the following:

Douglas County Sheriff’s Office
P.O. Box 218
Minden, NV 89423
South Lake Tahoe Police Dept.
1352 Johnson Blvd.,
South Lake Tahoe, CA 96150
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed.

On Behalf ofCity of South Lake Tahoe Police Department:

Dated this _______ day of ______________, 202___
By: ________________________________________
Chief of Police, South Lake Tahoe Police Department, California On Behalf ofDouglas County:

Dated this _______ day of ______________, 202___
By: ________________________________________
Sheriff, Douglas County, Nevada
53 54
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:4
Agenda Item: 2025 Annual Report and 2026 Ordinance Renewal for Military Equipment Use (AB 481) Executive Summary: This is the AB 481 "Military Equipment" annual report for calendar year 2025, and the 2026 policy/ordinance renewal as required by law.

Requested Action / Suggested Motions: Pass a Resolution accepting receipt of the “AB 481 2025 Annual Report” and 2026 approval for renewing Ordinance 2022-1163, “Adoption of ‘Military Equipment’ Use Policy” and approval of updated "equipment list."
Responsible Staff Member: Jeff Roberson, Chief of Police Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01 - STAFF REPORT - AB 481 Annual Report 2026.docx
02 - AB 481 Annual Report Jan 2026 (Exh. A to Reso).docx 03 - Equipment List Jan 2026 (Exh. B to Reso).docx
04 - Resolution - AB 481.docx
05 - City Council Ordinance No. 2022-1163 - Military Equipment Use.pdf 55 Report to City Council March 10, 2026 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: AB 481 Annual Report and Ordinance Renewal
Location: Citywide
Responsible Staff Members: Nick Carlquist, Detective – SWAT Sergeant Background: The Military Equipment Use Act, AB 481, requires the Police Department to produce an annual report to City Council for the previous calendar year. The act also requires the City Council to annually review the ordinance, and based on the annual report, vote on whether to renew it.

Issue and Discussion: The attached AB 481 annual report is for calendar year 2025 and is being presented to the City Council at a regular meeting as required by Government Code 7072(a). The report is required to contain specific elements including:
 GC 7072(a)(1): A summary of how the military equipment was used and the purpose of its use.
 GC 7072(a)(2): A summary of any complaints or concerns received concerning the military equipment.
 GC 7072(a)(3): The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.  GC 7072(a)(4): The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.  GC 7072(a)(5): The quantity possessed for each type of military equipment.  GC 7072(a)(6): If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

AB 481 requires City Council to annually review and vote to renew the ordinance at a regular meeting. The vote to renew the ordinance is based on City Council’s finding that the equipment in the annual report complied with the standards in GC 7071(d) which states the equipment:
 Is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
 Use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties  Is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
 Prior use (before the AB 481 ordinance was passed) complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the 56 Report to City Council March 11, 2025 1
accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
 And the policy has been made available on the Police Departments website.

This action would renew City of South Lake Tahoe Ordinace 2022-1163, the “Adoption of ‘Military Equipment’ Use Policy” and approval of updates “equipment list”.

Financial Implications: All costs associated with the equipment as listed in the annual report are within previously allocated FY 2025/2026 budget.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: The AB 481 annual report and ordinance renewal is consistent with the AB 481 ordinance and policy which was approved by City Council on May 3, 2022. 57 SLTPD Policy 705.4 Page 1 of 5
AB 481 Annual Report 2025
South Lake Tahoe Police Department
This is the South Lake Tahoe Police Department’s AB 481 annual report as required by Government Code 7072(a).

The report is required to contain specific elements including:
 GC 7072(a)(1): A summary of how the military equipment was used and the purpose of its use.  GC 7072(a)(2): A summary of any complaints or concerns received concerning the military equipment.  GC 7072(a)(3): The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
 GC 7072(a)(4): The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
 GC 7072(a)(5): The quantity possessed for each type of military equipment.  GC 7072(a)(6): If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The following report is for items listed in the South Lake Tahoe Police Department’s AB 481 policy.

Unmanned, remotely piloted, powered aerial vehicles:

A. GC 7072(a)(1) The SLTPD has three UAVs which were utilized as follows in 2025:

Aerial search for wanted suspect. (Avata)
Aerial intelligence for armed, barricaded subject. (Avata) Aerial intelligence for armed, barricaded subject. (Matrice) Aerial intelligence to locate explosive device. (Matrice) Aerial search for arson suspect. (Avata)
The SLTPD may occasionally request UAVs with additional capabilities from allied agencies for use in the South Lake Tahoe city limits.

B. GC 7072(a)(2) The SLTPD did not receive any complaints or concerns regarding the use of these items.

C. GC 7072(a)(3) There were no internal audits, policy violations or disciplinary actions taken regarding their use.

D. GC 7072(a)(4) Maintenance: There have been no ongoing maintenance costs with use of UAVs.

Training: The SLTPD spent $350 in 2025 on training for UAV operators.

Purchase: The SLTPD purchased two new UAVs in 2025:

DJI Matrice $15,114
DJI Mini 4 $1,249
E. GC 7072(a)(5) The SLTPD has three UAVs.

F. GC 7072(a)(6) The SLTPD has no plans to purchase additional UAVs in the next calendar year.

Unmanned, remotely piloted, powered ground vehicles:
58 SLTPD Policy 705.4 Page 2 of 5
A. GC 7072(a)(1) The PakBot 510 was used 2 times during trainings. It was not used during any tactical operations. The PakBot robot was displayed during one community relations event.

B. GC 7072(a)(2) The SLTPD did not receive any complaints or concerns regarding the use of these items.

C. GC 7072(a)(3) There were no internal audits, policy violations or disciplinary actions taken regarding their use.

D. GC 7072(a)(4) No maintenance or upgrades were performed. There were no additional robots purchased. No costs were incurred regarding these items. There is currently no maintenance cost, as this item is nonfunctioning and awaiting return to the military.

E. GC 7072(a)(5)
F. GC 7072(a)(6)
The SLTPD possesses 1 remote-controlled robot, a PakBot 510.

The SLTPD does not anticipate the purchase of any new robots in the next calendar year.

Armored Vehicles or Mine Resistant, Armor Protected vehicles - NaviStar International MaxxPro:

A. GC 7072(a)(1) The MRAP was utilized three times during tactical operations. It was used to provide protection while apprehending suspects. It was utilized for three community events.

The MRAP was used four times during trainings, and three times during community outreach events.

The SLTPD occasionally may need to request mutual aid assistance from outside agencies utilizing armored vehicles during large or complex crises.

B. GC 7072(a)(2) The SLTPD did not receive any complaints or concerns regarding the use of these items.

C. GC 7072(a)(3) There were no internal audits, policy violations or disciplinary actions taken regarding its use.

D. GC 7072(a)(4) Maintenance Costs: None.

Fuel Costs: $150.

E. GC 7072(a)(5) The SLTPD possesses 1 armored vehicle and plans to purchase one new armored vehicle (refer to previous PAC and City Council presentations).

Command and Control Vehicles – 2006 Ford TC550 Box Truck Mobile Command Vehicle (MCV) A. GC 7072(a)(1) The Mobile Command Vehicle was used once in 2025. It was deployed to the scene of a SWAT mission to apprehend a barricaded and armed subject.

B. GC 7072(a)(2) The SLTPD did not receive any complaints regarding the use of this vehicle.
59 SLTPD Policy 705.4 Page 3 of 5
C. GC 7072(a)(3) There were no internal audits, policy violations or disciplinary actions taken regarding its use.

D. GC 7072(a)(4) Maintenance Cost: There is an ongoing radio upgrade project which has rendered the vehicle inoperable during most of 2024 and 2025.

Its use was strictly for shelter in snowy conditions.

Fuel Cost: None.

E. GC 7072(a)(5) The SLTPD possesses 1 mobile command vehicle.

Battering rams, slugs and breaching apparatuses that are explosive in nature A. GC 7072(a)(1) These items were not utilized during the past calendar year.

The SLTPD has an existing MOU with the Tahoe-Douglas Bomb Squad in the event explosive ordinance assistance is required in the South Lake Tahoe city limits. The SLTPD SWAT Team conducted one trainings with the TDBS in 2025.

B. GC 7072(a)(2) The SLTPD did not receive any complaints regarding the use of these items.

C. GC 7072(a)(3) There were no internal audits, policy violations or disciplinary actions taken regarding their use.

D. GC 7072(a)(4) No costs were incurred regarding these items.

E. GC 7072(a)(5) The SLTPD does not possess any of these items.

F. GC 7072(a)(6) The SLTPD does not intend to purchase any of these items.

Distractionary Devices (“Flashbang” grenades)
A. GC 7072(a)(1) These items were utilized 12 times (3 during tactical operations, 9 during trainings). No devices were disposed of for malfunctions or failure to pass safety inspections.

B. GC 7072(a)(2) The SLTPD did not receive any complaints regarding the use of these items.

C. GC 7072(a)(3) The above use was within policy and examined during a debrief following the incident. There were no policy violations or disciplinary actions taken regarding their use.

D. GC 7072(a)(4) During 2025, 12 devices were used at a cost of $492 ($41 per device).

E. GC 7072(a)(5)
F. GC 7072(a)(6)
The SLTPD currently possesses 23 distractionary devices. and attempts to maintain a minimum inventory of 30 devices.

The SLTPD intends to purchase distractionary devices during 2026 to maintain 30 devices in our inventory. Cost of these devices varies based on model and availability but is around $40-45 per device. 60 SLTPD Policy 705.4 Page 4 of 5
Chemical Agents and Smoke canisters
A. GC 7072(a)(1) Chemical agent canisters were not used during tactical operations in 2025. Chemical agents were used once during trainings. One colored smoke canister was used in training during a simulated citizen rescue.

B. GC 7072(a)(2) The SLTPD did not receive any complaints regarding the use of these items.

C. GC 7072(a)(3) There were no policy violations or disciplinary actions taken regarding the use of these items. During training, use of force and agency policy were reviewed.

D. GC 7072(a)(4) During 2025, trainings were conducted by SWAT for citizen rescue, chemical agent administration, emergency medical care and barricade operations. These trainings were conducted by Chemical Agent Instructors. During these trainings, the following canisters were used at a cost of $164:
1 DefTec Flameless Tri-Chamber CS
2 DefTec Riot Control CS
1 DefTec CO2 CS
E. GC 7072(a)(5)
F. GC 7072(a)(6)
36 DefTec Flameless Tri-Chamber CS
20 DefTec Riot Control CS
22 DefTec CO2 CS
2 DefTec Maximum HC Smoke
The Police Department intends to purchase these items as needed to maintain inventory of 30 canisters of each type.

Individual cost per canister can vary depending on vendor and availability.
40mm Launchers and Rounds
A. GC 7072(a)(1) These items were brought to crisis scenes multiple times by patrol and SWAT officers during the last calendar year. However, the items were only used once (by the SWAT team during a standoff with an attempted barricaded suspect).

The launchers were used two times during trainings and certifications and were displayed and discussed with citizen during three community outreach events.

B. GC 7072(a)(2) The SLTPD did not receive any complaints regarding the use of these items.

C. GC 7072(a)(3) There were no policy violations or disciplinary actions taken regarding the use of these items.

D. GC 7072(a)(4) During these trainings use of force and agency policy were reviewed, and 9 impact rounds were used ($180).

E. GC 7072(a)(5) 1 DefTec LMT single-shot launcher
2 Milkor Less-lethal Multilaunchers
26 DefTec #6325 Exact Impact sponge rounds
34 DefTec #6320 Liquid OC rounds
32 DefTec #2292 CS rounds
61 SLTPD Policy 705.4 Page 5 of 5
F. GC 7072(a)(6)
12 DefTec #6282 Spede-Heat CS rounds
14 DefTec #1069 Skat Shell CS rounds
The Police Department intends to purchase rounds listed above as needed to maintain an inventory of 30 rounds of each type. Like canisters, rounds can vary in cost depending on mode, availability and vendor.
62 SLTPD Policy 705.4 Page 1 of 10
List of Qualifying Equipment
SLTPD Policy 705
705.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the South Lake Tahoe Police Department. 1 Unmanned, remotely piloted, powered aerial vehicles
A. Quantity 3
B. Cost DJI Avata: $589
DJI Matrice 4TD: $15,114
DJI Mini 4 Pro: $1,249
C. General Description Unmanned, remotely controlled, video-equipped flying platforms.

D. Manufacturer’s Description DJI Avata:

Compact and lightweight, DJI Avata is nimble in tight spaces. Every aspect of its design was made for you to be bold. The built-in propeller guard means that if Avata comes into contact with an object, it can bounce back, stay in the air, and can keep on flying.

DJI Matrice:

DJI Matrice 4TD pairs advanced thermal imaging with multi-lens optical cameras for complete situational awareness. IP55-rated and flight-tested at -30°C to 50°C with up to 54 minutes of operation, it excels in industrial or public safety missions. Combine with DJI Dock 3 for automated deployment and real-time data insights.

DJI Mini 4:

The DJI Mini 4 Pro is a lightweight (under 249g), compact camera drone packed with features for creators, offering 4K/60fps HDR video, omnidirectional obstacle sensing, ActiveTrack 360°, extended flight time (34 min standard), and long-range O4 video transmission (20km), all while being user-friendly and requiring minimal registration in many regions, making it ideal for on-the-go aerial photography and videography.

E. Capabilities & Purpose Drones perform various critical tasks. The most applicable to law enforcement operations is the ability to collect video from an elevated position, which is necessary to locate missing persons, gather information during a natural disaster or critical incident, locate evidence, and provide leaders with real-time information when facing a crisis. Drones can be used to gather information during floods, fires, earthquakes, etc. and there is no substitute for their capabilities in the air.

F. Authorized Use Only persons trained in the use of drones should operate this equipment. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan 5-10 years
H. Fiscal Impact Little to no maintenance cost. UAS operators are expected to complete specific training courses costing about $350 per pilot.

I. Training SLTPD Drone Operators undergo in-house training and log all flight hours. They also undergo FAA online training as well as FAA Part 107 certification to become licensed UAV pilots.
63 SLTPD Policy 705.4 Page 2 of 10
J. Legal and Procedural Rules It is the policy of the SLTPD to use information-gathering devices such as drones only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
2 Unmanned, remotely piloted, powered ground vehicles – PakBot 510 A. Quantity 1 (inoperable)
B. Cost PakBot 510: $77,000 (acquired from military free of charge) C. General Description Unmanned, remotely controlled vehicles typically equipped with audio and/or video capability.

D. Manufacturer’s Description The PakBot is a man-transportable robot that performs a variety of functions. The robot climbs most stairs, navigates narrow passages and relays real-time audio/video while the operator can remain at a safe distance. The PakBot arm lifts up to 40 lbs. It is deployable by a single person in less than two minutes.

E. Capabilities & Purpose This robot allows situational intelligence including audio/video without exposing personnel to imminent risk, whether it be from a natural disaster or suspect(s). The robot is almost exclusively used by the SWAT team during high-risk missions to ensure the safety of officers, civilians and suspects. This allows operators to learn the location/appearance/etc of a suspect without risking an armed confrontation. The PakBot does currently not have a two-way communications system to communicate with suspects with the intention of de-escalating situations and improving negotiations. The PakBot has an articulable arm used for opening doors, moving objects or delivering items during a crisis.

F. Authorized Use Only persons trained on the PakBot should operate this equipment.

Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan 5-10 years
H. Fiscal Impact There is currently no maintenance cost, as this item is nonfunctioning and awaiting return to the military.

I. Training All SWAT operators receive in-service training on the device when appointed to the SWAT team.

J. Legal and Procedural Rules It is the policy of the SLTPD to use information-gathering devices such as robots only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the city of South Lake Tahoe during a mutual aid event.
64 SLTPD Policy 705.4 Page 3 of 10
3 Armored Vehicles or Mine Resistant, Armor Protected vehicles - NaviStar International MaxxPro A. Quantity 1
B. Cost $750,000, acquired from the military in 2013 free of charge with the exception of travel costs.

C. General Description Vehicles designed to protect occupants from gunfire and/or explosions.

D. Manufacturer’s Description The MaxxPro MRAP is an armored vehicle that seats 6-8 personnel and allows for rescue of injured or endangered persons. It can stop various projectiles, which provides for greater safety to citizens and officers beyond the protection of personally worn body armor.

E. Capabilities & Purpose This is the only vehicle in the department’s possession which stops large caliber gunfire and provides protection from explosives. It is the only vehicle capable of transporting officers or citizens safely through danger areas. This vehicle provides the ability for Crisis Negotiators and SWAT team members to safely approach, observe,
communicate and operate during high-risk assignments. Uses of this vehicle have included high-risk warrant service, armed suicidal subjects, and armed and barricaded felony dangerous suspects. It has also been used at many community engagement events.

There are no weapons attached to this vehicle. The top of the vehicle has a rotating, armored area that can be used as an elevated platform for negotiators and operators to more safely contact dangerous and armed suspects while attempting to de-escalate and resolve a crisis.

F. Authorized Use The use of armored vehicles shall only be authorized by an Incident Commander or SWAT team leader and based upon the specific circumstances of a given incident. Armored vehicles shall only be used by officers trained in their operation and in a manner consistent with department policy and training. This vehicle may be used at special and/or community engagement events with approval of the Chief of Police or SWAT Team Leader.

G. Expected Lifespan Approximately 10-15 years.

H. Fiscal Impact Annual maintenance cost of about $5,000. This vehicle is built on a common truck chassis and City Mechanics perform service and maintenance.

I. Training All SWAT operators receive formalized in-service training on this vehicle, its capabilities and limitations, and its appearance to the community when appointed to the SWAT team. Officers or
Firefighters assigned to the SWAT team or officers (with a Class B license) drive this vehicle unless it needs to be deployed during an emergency.

J. Legal and Procedural Rules It is the policy of the SLTPD to use armored vehicles only in a manner that protects the public’s welfare, safety, civil rights, and adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are 65 SLTPD Policy 705.4 Page 4 of 10
approved for use in the City of South Lake Tahoe during a mutual aid event.
4 Command and Control Vehicles – 2006 Ford TC550 Box Truck Mobile Command Vehicle (MCV) A. Quantity 1.

B. Cost $159,684.

C. General Description A vehicle designed to house equipment and resources for the use of commanders to organize, oversee and address an incident.

D. Manufacturer’s Description Not available, as this vehicle was custom built. This vehicle is used as a mobile field office that provides shelter, access to Department computer systems, and food/water during extended events.

E. Capabilities & Purpose The MCV was purchased by the City through a grant in 2007. The MCV can be utilized for critical incidents, preplanned events, searching for missing persons, natural disasters and tactical operations.

This vehicle houses a bank of radios and a CAD console for dispatchers. This vehicle facilitates a remote command post for various events such as SnowGlobe, New Year’s Eve, Fourth of July, widespread power outages, and wildfires (Like the Caldor or Tamarack fires). It gives the SLTPD a redundant dispatch center during a crisis.

F. Authorized Use Only persons trained on the use of the MCV should operate this vehicle. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander. Typically, a dispatcher or supervisor drives the MCV to the command post during an event.

Situations in which the MCV would be authorized for use may include, but are not limited to, critical incidents, emergencies, natural disasters, tactical crises or community engagement events.

G. Expected Lifespan For the MCV, a 15-20 year lifespan on the chassis and vehicle structure.

Radios and IT systems need upgrades and software maintenance.

H. Fiscal Impact Annual maintenance and fuel costs are minimal.

I. Training All MCV drivers are licensed and become familiarized with the vehicle’s deployment capabilities before driving (including computers and radios).

J. Legal and Procedural Rules It is the policy of the SLTPD to use the Mobile Command Vehicle only in a manner that respects the privacy of our community, adheres to state and federal law, and to provide for the safety of our community.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the city of South Lake Tahoe during a mutual aid event.
5 Battering rams, slugs and breaching apparatuses that are explosive in nature A. Quantity Zero
66 SLTPD Policy 705.4 Page 5 of 10
B. Cost Not Applicable.

C. General Description Devices designed to defeat locking mechanisms and fortifications.

D. Manufacturer’s Description Varies based upon item.

E. Capabilities & Purpose The SLTPD has no items in this category. No SLTPD vehicles have affixed rams or breaching apparatuses. During complex and highrisk SWAT missions, however, the SWAT team has requested mutual aid from the Tahoe-Douglas Bomb Squad for breaching purposes.

Explosive breaching is a failsafe, rapid method for gaining access to a fortified or barricaded position. The method is important for certain high-risk events such as rescuing hostages or preventing complete barricading by a dangerous subject.

F. Authorized Use Explosive breaching is only used at the direction of the SWAT Team Leader or Incident Commander, with input from the Bomb Squad Commander, and only in specific circumstances.

G. Expected Lifespan Varies based upon item; not maintained by the SLTPD.

H. Fiscal Impact None.

I. Training These items are only deployed and utilized by trained EOD personnel with the Douglas County Bomb Squad.

J. Legal and Procedural Rules Breaching shall only be performed in a manner consistent with state and federal law.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
6 Distractionary Devices (“Flashbang” grenades)
A. Quantity 27
B. Cost $40-45 per device.

C. General Description Devices which deflagrate to produce a flash of light and loud, concussive noise.

D. Manufacturer’s Description A non-bursting, non-fragmenting multi-use device that produces a thunderous bang with an intense bright light. Ideal for distracting and disorienting dangerous suspects during assaults, hostage rescue, room entry or other high-risk situations. At 5 feet away, these devices create a sound at 162 decibels (for reference, fireworks are 140 decibels).

E. Capabilities & Purpose A distraction device is an important tool for distracting suspects during assaults, hostage rescue, room entry and other high-risk situations. The SWAT team has also used these devices to deter aggressive animals and prevent use of force. These devices produce a short term (4-8 second) period of disorientation to the suspect, which facilitates the safe entry of SWAT personnel into a dangerous situation. These devices do not explode or create 67 SLTPD Policy 705.4 Page 6 of 10
shrapnel, nor are they designed to wound or hurt a subject. They can create an opportunity for officers to use less-lethal options rather than lethal force.

F. Authorized Use Diversionary Devices shall only be used:
 By SWAT personnel who have been trained on their use
 In tactical situations
 In situations where there may be extreme risk to officers  In situations where their use would enhance officer safety or the safety of the public
 Addressing potentially dangerous animals
 During demonstrations or community outreach events
G. Expected Lifespan 5 years
H. Fiscal Impact No annual maintenance. The SWAT Team maintains a minimum inventory of 30 distractionary devices to maintain readiness for a response to a crisis.

I. Training Prior to use, officers must attend a diversionary device training conducted by POST-certified instructors.

J. Legal and Procedural Rules It is the policy of the SLTPD that only SWAT operators use distractionary devices, and they must be used in a manner consistent with state and federal law.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
7 Chemical Agents and Smoke canisters
A. Quantity 36 DefTec Flameless Tri-Chamber CS
20 DefTec Riot Control CS
22 DefTec CO2 CS
2 DefTec Maximum HC Smoke
Because inventory varies depending on operational and training use, a minimum inventory is maintained of 30 canisters of each type.

B. Cost DefTec Flameless Tri-Chamber CS - $41 per canister.

DefTec Riot Control CS - $48 per canister.

DefTec CO2-Powered Flameless CS - $41 per canister
DefTec Maximum HC Smoke - $40 per canister.

C. General Description Canisters designed to deliver a payload of chemical agent for a variety of less-lethal situations.

D. Manufacturer’s Description DefTec #1032 Flameless Tri-Chamber CS canister:

The design of the Tri-Chamber Canister allows the canister to burn within an internal can and disperse the chemical agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject.

This canister will deliver approximately 0.7 oz of agent during its 20- 30 second burn time. The Tri-Chamber Flameless Canister can be used in crowd control as well as tactical situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. The purpose of the Tri-Chamber Flameless 68 SLTPD Policy 705.4 Page 7 of 10
Canister is to minimize the risk to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Canister offers the option of delivering a pyrotechnic chemical device indoors, while minimizing or negating the chance of fire to the structure.

DefTec #1082 Riot Control CS canister:

The Riot Control CS canister is designed specifically for outdoor use in crowd control situations with a high volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable grenade is 6.0 in. by

2.35 in. and holds approximately 2.7 oz. of active agent.

DefTec #2042 CO2-Powered Flameless CS canister:

The CS Flameless Expulsion Canister is a compact, non-pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnic grenades, this device’s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 inches by 1.65 inches and delivers approximately 0.16 oz of active agent during its 3-second discharge time.

DefTec #1069 Maximum HC Smoke canister:

The Military-Style Maximum Smoke canister comes from the Defense Technology #3 smoke canister. It is a slow burning, high volume, continuous discharge canister designed for outdoor use in crowd management situations. Emits red or yellow smoke for
approximately 1.5 to 2 minutes.

E. Capabilities & Purpose The department maintains an inventory of chemical agents to be used in various tactical emergencies. These are one of many various less-lethal and de-escalation options that the SWAT team employs.

While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history (the first reason being long-term, tactical negotiations). The munitions listed below are launched as a projectile; the munitions listed in this section are hand-delivered canisters.

F. Authorized Use Situations for use of the less lethal weapons systems may include, but are not limited, to:
 Dangerous or combative individuals
 Riots, civil unrest, hostile crowds
 Circumstances where a tactical advantage can be obtained  Potentially dangerous animals
 Situations where the use of less lethal weapons may limit escalation or prevent use of deadly force
 Training exercises or community outreach events
G. Expected Lifespan 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing chemical agents are trained in their use by POST-certified less-lethal instructors. Ongoing training with these devices is conducted on an annual basis, if not more frequently. 69 SLTPD Policy 705.4 Page 8 of 10
J. Legal and Procedural Rules Use of these items is established under SWAT policy, as well as SLTPD Policy 300 et seq, various Use of Force state laws and federal laws. They are used only for official law enforcement purposes (including public demonstrations and educational purposes).

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
8 40mm Launchers and Rounds
A. Quantity 1 DefTec LMT single-shot launcher
2 Milkor Less-lethal Multilaunchers
26 DefTec #6325 Exact Impact sponge rounds
34 DefTec #6320 Liquid OC rounds
32 DefTec #2292 CS rounds
12 DefTec #6282 Spede-Heat CS rounds
14 DefTec #1069 Skat Shell CS rounds
Because inventory varies depending on operational and training use, a minimum inventory is maintained of 30 rounds of each type.

B. Cost DefTec launchers: $1,000 per launcher.

MilKor multi-launcher: $5,160.

DefTec #6325 Exact Impact sponge rounds: $20
DefTec #6320 Liquid OC rounds: $23
DefTec #2292 CS rounds: $22
DefTec #6282 Spede-Heat CS rounds: $30
DefTec #1069 Skat Shell CS rounds: $28
C. General Description 40mm Launcher: A class of devices designed to launch rounds 40mm in diameter
40mm Round: A class of low-velocity rounds designed for use in less-lethal situations
D. Manufacturer’s Description DefTec launcher:

The 40mm Single-Shot launcher is a single-shot launcher that features an expandable stock and a light rail. It will fire standard 40mm less lethal munitions up to 4.8 inches in cartridge length. It will launch a 40mm less lethal round to varied distances and is only authorized to be used by approved and trained personnel.

MilKor M32A1 40mm multi-launcher:

The M32A1 is a handheld, gas plug operating, semi-automatic, revolving action, 40mm multi-shot grenade launcher (MSGL). The MilKor, USA 40mm MSGL is the highest quality, safest and most high performing 40mm MSGL on the market domestically and
internationally.

DefTec #6325 Exact Impact Sponge round:

A less-lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose built 40mm canister launcher with a rifled barrel at 325 fps. The 30-gram foam projectile delivers 120 ft/lbs of energy upon impact. The 40mm Exact Impact sponge round provides accurate and effective performance when fired from the 70 SLTPD Policy 705.4 Page 9 of 10
approved distance of not less than five (5) feet and as far as 131 feet from the target.

DefTec #2260 Ferret Liquid Barricade round:

A less-lethal 40mm round designed to penetrate barriers such as windows, hollow-core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

DefTec #6182 Spede-Heat CS Short Range round:

The Spede-Heat CS short-range munition delivers one chemical canister of CS agent from a 40mm launcher up to 150 yards. The Spede-Heat is a pyrotechnic round designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds from a single source. The Spede-Heat family may be used to conceal tactical movement or to route a crowd.

DefTec #6172 Skat-Shell CS round:

The Skat-Shell round is a 40mm round designed to deliver multiple canisters of a chemical agent from a 40mm launcher. It is designed for outdoor use and has fire-producing capabilities with a maximum range of 80-100 yards. The Skat-Shell is widely used as a crowd management tool for the rapid and broad deployment of a chemical agent by a singer grenadier. The Skat-Shell contains four separate and smaller munitions.

E. Capabilities & Purpose The department maintains a cache of chemical agents to be used in various tactical situations. These are one of many various less-lethal options that the SWAT team employs. While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history (the first reason being long-term, tactical negotiations). The munitions listed here are launched as a projectile; the munitions listed in the previous section are hand-delivered.

F. Authorized Use Situations for use of the less lethal weapons systems may include, but are not limited, to:
 Dangerous or combative individuals
 Riots, civil unrest, hostile crowds
 Circumstances where a tactical advantage can be obtained  Potentially dangerous animals
 Situations where the use of less lethal weapons may limit escalation or prevent use of deadly force
 Training exercises or community outreach events
G. Expected Lifespan Launchers: 15 years.

Rounds: 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing 40mm less lethal chemical agents or impact rounds are trained in their use by POST-certified less-lethal instructors. In-service training is conducted on an annual basis (if not more frequent).
71 SLTPD Policy 705.4 Page 10 of 10
J. Legal and Procedural Rules Use of these items is established under SWAT policy, as well as SLTPD Policy 300 et seq, various Use of Force state laws and federal laws. They are used only for official law enforcement purposes (including public demonstrations and educational purposes).

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
72 Resolution 2026- XXX
Adopted by the City of South Lake Tahoe
City Council
March 10, 2026
Approving Receipt of the “AB 481 2024 Annual Report” and Renewal of Ordinance 2022-1163, “Adoption of ‘Military Equipment’ Use Policy” Including Updated Equipment List

BACKGROUND
A. The City Council adopted Ordinance 2022-1163 on May 3, 2022 titled “Adoption of ‘Military Equipment’ Use Policy” as required by California AB 481 which included a policy and equipment list.

B. AB 481 requires an annual report be submitted to City Council documenting specific items for the equipment during the previous calendar year, and the 2025 annual report has been submitted today for City Council review.

C. AB 481 requires City Council annually review and vote whether to renew the ordinance at a regularly scheduled meeting based on findings the equipment in the annual report has complied with the requirements of GC 7071(d).

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Finds the above recitals are true, correct, and a substantive part of this resolution.

2. Has received and filed the attached “02 - AB 481 Annual Report Jan 2026” and attached “Equipment List Jan 2026” (Exh. A) and finds based on the report the equipment has complied with GC 7071(d).

3. Approves the renewal of City Ordinance 2022-1163 including updated South Lake Tahoe Police Department Policy (Section 705) and updated “Equipment List” attached hereto (Exh. B) and incorporated by reference.

Adopted by the City of South Lake Tahoe City Council on March 10, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
73 Ordinance 2022- 1163 May 3, 2022 Page 1 of 6
Ordinance 2022-1163
Adopted by the City of South Lake Tahoe
City Council
May 3 , 2022
Adoption of “Military Equipment” Use Policy

BACKGROUND
A. Assembly Bill 481: “ Military Equipment: Funding, Acquisition, and Use” was passed by the State September 30, 2021.

B. AB 481 Requires the City Council review and approve by ordinance a publicly available “ military equipment use policy” prior to the Police Department obtaining any new equipment and/or continued use of existing equipment.

C. AB 481 Requires the adoption of a military equipment use policy by ordinance by the City Council be made at a regular scheduled City Council meeting, and the proposed equipment policy be posted on the Police Department’ s web page at least 30 days prior to the scheduled meeting. Staff posted the proposed policy on the Police Department’ s web page on March 1, 2022.

Now, Therefore, the City Council of the City of South Lake Tahoe does ordain as follows:

SECTION 1 The South Lake Tahoe Police Department “ Military Equipment Use” policy is hereby approved as designated in Attachments “ 03 Policy” and “ 04 Equipment List” attached hereto and incorporated by reference.

SECTION 2 The “ military equipment” is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

SECTION 3 The proposed military equipment use policy will safeguard the public’ s welfare, safety, civil rights, and civil liberties.
74 Ordinance 2022- 1163 May 3, 2022 Page 2 of 6
SECTION 4 Purchased equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

SECTION 5 Prior military equipment use complied with the military equipment use policy that was in effect at the time.

SECTION 6 The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law, including being made publicly available on the Police Department’ s website for as long as the military equipment is available for use.

SECTION 4 This ordinance shall become effective thirty (30) days after the date of its adoption.

Adopted by the City of South Lake Tahoe City Council on May 3, 2022 by the following vote:

Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Date:

Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is true and correct copy as approved by the South Lake Tahoe City Council.

First Reading: April 5, 2022
Published: April 8, 2022
Second Reading: May 3, 2022
Effective: June 2, 2022
Sue Blankenship ( May 3, 2022 15: 52 PDT)
Devin Middlebrook ( May 4, 2022 10: 04 PDT)
May 4, 2022
75 Policy
706
Policy 706: Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment ( Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include ( Government Code § 7070):

Governing body – The City Council for the City of South Lake Tahoe.

Military equipment – Includes but is not limited to the following:

Unmanned, remotely piloted, powered aerial or ground vehicles.

Mine- resistant ambush- protected ( MRAP) vehicles or armored personnel carriers.

High mobility multipurpose wheeled vehicles ( HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.

Tracked armored vehicles that provide ballistic protection to their occupants.

Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

Weaponized aircraft, vessels, or vehicles of any kind.

Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.

Firearms and ammunition of_.50 caliber or greater, excluding standard- issue shotguns and standard- issue shotgun ammunition.

Specialized firearms and ammunition of less than_. 50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard- issue service weapons and ammunition of less than . 50 caliber that are issued to officers.

Any firearm or firearm accessory that is designed to launch explosive projectiles.

Noise-flash diversionary devices and explosive breaching tools.

Munitions containing tear gas or OC, excluding standard, service- issued handheld pepper spray.

TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices LRADs).

Kinetic energy weapons and munitions.

Any other equipment as determined by a governing body or a state agency to require additional oversight.
706.2 POLICY
It is the policy of the South Lake Tahoe Police Department that members of this Department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 COMPLIANCE, OVERSIGHT, AND SANCTIONS FOR VIOLATIONS The mechanism to ensure compliance with this policy is established by adoption of and adherence to this policy. The City Council has independent oversight authority of this policy as established herein. As applicable and legally enforceable, violations of this policy will be subject to sanctions as established in this policy and/or as described in existing South Lake Tahoe Police Department policy 340 “Standards of Conduct” and policy 340.5 “Causes for Discipline” ( Government Code § 7070(d)(6)). 706.31 COMPLAINTS, CONCERNS, OR QUESTIONS
Members of the public may register complaints, concerns, or questions about the use of each specific type of military equipment directly to the Chief of Police by phone, email, or in person. The Chief of Ordinance 2022- 1163 76
Police ( or their designee) shall respond to each complaint, concern, or question by phone, email, or in person in a timely manner. These contacts shall be documented in writing with a summary of the complaint, concern, or question and retained by the Chief of Police ( or their designee) to be included in the annual report as described below (Government Code § 7072(a)(2)). 706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the South Lake Tahoe Police Department:

See attachment “ 03 – Equipment List” which is attached hereto and incorporated into this policy by reference.
706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the City Council by way of an ordinance adopting this military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the Department’ s website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following ( Government Code § 7071):
a. Requesting military equipment made available pursuant to 10 USC § 2576a. b. Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. c. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of the City of South Lake Tahoe. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
g. Acquiring military equipment through any means not provided by this paragraph.

Any final military equipment use policy shall be made publicly available on the Police Department’ s website for as long as the military equipment is available for use. 706.7 ANNUAL REPORT AND ORDINANCE RENEWAL
Upon approval of a military equipment policy, the Chief of Police or the authorized designee shall submit a military equipment report to the City Council for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use Government Code § 7072).

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the Department website for as long as the military equipment is available for use.

The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in Department inventory.

The City Council shall review this military equipment use policy ordinance at least annually and vote on whether to renew the ordinance or not at a regularly scheduled City Council meeting. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the funding, acquisition, or use of military equipment.

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SLTPD Policy 706. 4 Page 1 of 10
List of Qualifying Equipment
SLTPD Policy 706
706. 4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the South Lake Tahoe Police Department. 1 Unmanned, remotely piloted, powered aerial vehicles
A. Quantity Zero. (Included for mutual aid purposes)
B. Cost Varies by manufacturer.

C. General Description Unmanned, remotely controlled, video-equipped flying platforms.

D. Manufacturer’ s Description Varies by manufacturer.

E. Capabilities & Purpose Drones perform various critical tasks. The most applicable to law enforcement operations is the ability to collect video from an elevated position, which is necessary to locate missing persons, gather information during a natural disaster or critical incident, locate evidence, and provide leaders with real-time information when facing a crisis. Drones can be used to gather information during floods, fires, earthquakes, etc. and there is no substitute for their capabilities in the air.

F. Authorized Use Only persons trained on the use of drones should operate this equipment. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan Varies by manufacturer.

H. Fiscal Impact Little to no maintenance cost.

I. Training Training would vary depending on the capability and model of the device.

J. Legal and Procedural Rules It is the policy of the SLTPD to use information- gathering devices such as drones only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
2 Unmanned, remotely piloted, powered ground vehicles – PakBot 510 and Avatar II A. Quantity 2.

B. Cost PakBot 510: $77,000 (acquired from military free of charge) Avatar II: $12,000.

C. General Description Unmanned, remotely controlled vehicles typically equipped with audio and/or video capability.

D. Manufacturer’ s Description PakBot 510:

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SLTPD Policy 706. 4 Page 2 of 10
The PakBot is a man-transportable robot that performs a variety of functions. The robot climbs most stairs, navigates narrow passages and relays real-time audio/ video while the operator can remain at a safe distance. The PakBot arm lifts up to 40 lbs. It is deployable by a single person in less than two minutes.

Avatar II:

The Avatar II robot can be hand carried or transported inside a rucksack, and can be remotely operated, providing protection and safety to the operator. The Avatar has two cameras; one forwardfacing and one which rotates.

E. Capabilities & Purpose These robots allow situational intelligence including audio/ video without exposing personnel to imminent risk, whether it be from a natural disaster or suspect( s). The robots are almost exclusively used by the SWAT team during high-risk missions to ensure the safety of officers, civilians and suspects. They allow operators to learn the location/ appearance/ etc of a suspect without risking an armed confrontation. The Avatar II has a two-way communications system which has been used to communicate with suspects, allowing officers to de-escalate situations and improves the team’s ability to negotiate. The PakBot has an articulable arm used for opening doors, moving objects or delivering items during a crisis.

F. Authorized Use Only persons trained on the Avatar II and PakBot should operate this equipment. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan 8-10 years for both robots.

H. Fiscal Impact Annual maintenance and battery replacement cost is about $ 1,000 for both robots.

I. Training All SWAT operators receive in-service training on the devices when appointed to the SWAT team.

J. Legal and Procedural Rules It is the policy of the SLTPD to use information- gathering devices such as robots only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the city of South Lake Tahoe during a mutual aid event.
3 Armored Vehicles or Mine Resistant, Armor Protected vehicles - NaviStar International MaxxPro A. Quantity 1.

B. Cost $ 750,000, acquired from the military in 2013 free of charge with the exception of travel costs.

C. General Description Vehicles designed to protect occupants from gunfire and/or explosions.

D. Manufacturer’ s Description The MaxxPro MRAP is an armored vehicle that seats 6-8 personnel and allows for rescue of injured or endangered persons. It can stop various projectiles, which provides for greater safety to citizens and officers beyond the protection of personally worn body armor.

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SLTPD Policy 706. 4 Page 3 of 10
E. Capabilities & Purpose This is the only vehicle in the department’ s possession which stops large caliber gunfire and provides protection from explosives. It is the only vehicle capable of transporting officers or citizens safely through danger areas. This vehicle provides the ability for Crisis Negotiators and SWAT team members to safely approach, observe,
communicate and operate during high-risk assignments. Uses of this vehicle have included high-risk warrant service, armed suicidal subjects, and armed and barricaded felony dangerous suspects. It has also been used at many community engagement events.

There are no weapons attached to this vehicle. The top of the vehicle has a rotating, armored area that can be used as an elevated platform for negotiators and operators to more safely contact dangerous and armed suspects while attempting to de-escalate and resolve a crisis.

F. Authorized Use The use of armored vehicles shall only be authorized by an Incident Commander or SWAT team leader and based upon the specific circumstances of a given incident. Armored vehicles shall only be used by officers trained in their operation and in a manner consistent with department policy and training. This vehicle may be used at special and/or community engagement events with approval of the Chief of Police.

G. Expected Lifespan Approximately 25 years.

H. Fiscal Impact Annual maintenance cost of about $ 5,000. This vehicle is built on a common truck chassis and City Mechanics service it.

I. Training All SWAT operators receive formalized in-service training on this vehicle, its capabilities and limitations, and its appearance to the community when appointed to the SWAT team. Firefighters assigned to the SWAT team ( with a Class B license) drive this vehicle unless it needs to be deployed during an emergency.

J. Legal and Procedural Rules It is the policy of the SLTPD to use armored vehicles only in a manner that protects the public’ s welfare, safety, civil rights, and adheres to state and federal law, and to aid in the successful resolution of a crisis.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
4 High Mobility, Multi-Wheeled Vehicles ( Hummers)
A. Quantity 2. (These vehicles are not operational and are being returned to the military)
B. Cost Approximately $ 120,000 per vehicle, both acquired free of charge from the military.

C. General Description A rugged, four-wheeled vehicle with all-terrain/ off-road capabilities.

D. Manufacturer’ s Description Varies by manufacturer and style. A Hummer is a four-wheeled vehicle that can be highly customized.

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SLTPD Policy 706. 4 Page 4 of 10
E. Capabilities & Purpose Both Hummers were acquired for the SLTPD SWAT Team. They are not in use, as they were mechanically defunct.

One was outfitted as a medical vehicle to be used by SWAT paramedics in the event an officer, civilian or suspect is injured. It housed medical equipment and spare supplies such as radios and rural equipment so it could be deployed during extended- range missions where the team had little to no backup or support.

The second Hummer was intended for the Crisis Negotiation Team, as negotiators have no dedicated vehicle in which to operate or carry equipment ( such as throw phones, PA systems, recording equipment, etc) to communicate with a suspect during a crisis. This would have allowed negotiators a safe place to perform de-escalation efforts in a tactical environment.

Although the vehicles acquired by the SLTPD are being returned to the military, Hummers are a common SWAT vehicle and other surrounding agencies may have uniquely configured vehicles for specialized purposes. For example, Hummers can be outfitted with a Mobile Adjustable Ramp System ( MARS) to rescue persons from second or third stories during an emergency.

F. Authorized Use These vehicles are not in use. Use in a tactical situation would have been established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan About 10-15 years.

H. Fiscal Impact Little to no maintenance cost.

I. Training Training would vary depending on the capability and model of the vehicle.

J. Legal and Procedural Rules It is the policy of the SLTPD to use SWAT vehicles only when licensed and while adhering to state and federal law.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
5 Command and Control Vehicles – 2006 Ford TC550 Box Truck Mobile Command Vehicle ( MCV) A. Quantity 1.

B. Cost $ 159,684.

C. General Description A vehicle designed to house equipment and resources for the use of commanders to organize, oversee and address an incident.

D. Manufacturer’ s Description Not available, as this vehicle was custom built. This vehicle is used as a mobile field office that provides shelter, access to Department computer systems, and food/water during extended events.

E. Capabilities & Purpose The MCV was purchased by the City through a grant in 2007. The MCV can be utilized for critical incidents, preplanned events, searching for missing persons, natural disasters and tactical operations.

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This vehicle houses a bank of radios and a CAD console for dispatchers. This vehicle facilitates a remote command post for various events such as SnowGlobe, widespread power outages, and Wild Fires ( Like Caldor). It gives the SLTPD a redundant dispatch center during a crisis.

F. Authorized Use Only persons trained on the use of the MCV should operate this vehicle. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander. Typically, a dispatcher or supervisor drives the MCV to the command post during an event.

Situations in which the MCV would be authorized for use may include, but are not limited to, critical incidents, emergencies, natural disasters, tactical crises or community engagement events.

G. Expected Lifespan For the MCV, a 20 year lifespan on the chassis and vehicle structure.

Radios and IT systems occasionally need upgrades and software maintenance.

H. Fiscal Impact Annual maintenance cost is minimal.

I. Training All MCV drivers are licensed and become familiarized with the vehicle’ s deployment capabilities before driving ( including computers and radios).

J. Legal and Procedural Rules It is the policy of the SLTPD to use the Mobile Command Vehicle only in a manner that respects the privacy of our community, adheres to state and federal law, and to provide for the safety of our community.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the city of South Lake Tahoe during a mutual aid event.
6 Battering rams, slugs and breaching apparatuses that are explosive in nature A. Quantity Zero.

B. Cost Not Applicable.

C. General Description Devices designed to defeat locking mechanisms and fortifications.

D. Manufacturer’ s Description Varies based upon item.

E. Capabilities & Purpose The SLTPD has no items in this category. No SLTPD vehicles have affixed rams or breaching apparatuses. During complex and highrisk SWAT missions, however, the SWAT team has requested mutual aid from the Tahoe- Douglas Bomb Squad for breaching purposes.

Explosive breaching is a failsafe, rapid method for gaining access to a fortified or barricaded position. The method is important for certain high-risk events such as rescuing hostages or preventing complete barricading by a dangerous subject.

F. Authorized Use Explosive breaching is only used at the direction of the SWAT Team Leader or Incident Commander, with input from the Bomb Squad Commander, and only in specific circumstances.

G. Expected Lifespan Varies based upon item; not maintained by the SLTPD.

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H. Fiscal Impact None.

I. Training These items are only deployed and utilized by trained EOD personnel with the Douglas County Bomb Squad.

J. Legal and Procedural Rules Breaching shall only be performed in a manner consistent with state and federal law.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
7 Distractionary Devices (“ Flashbang” grenades)
A. Quantity 36.

B. Cost $ 25 per device.

C. General Description Devices which deflagrate to produce a flash of light and loud, concussive noise.

D. Manufacturer’ s Description A non-bursting, non-fragmenting multi-use device that produces a thunderous bang with an intense bright light. Ideal for distracting and disorienting dangerous suspects during assaults, hostage rescue, room entry or other high-risk situations. At 5 feet away, these devices create a sound at 162 decibels ( for reference, fireworks are 140 decibels).

E. Capabilities & Purpose A distraction device is an important tool for distracting suspects during assaults, hostage rescue, room entry and other high-risk situations. The SWAT team has also used these devices to deter aggressive animals and prevent use of force. These devices produce a short term (4-8 second) period of disorientation to the suspect, which facilitates the safe entry of SWAT personnel into a dangerous situation. These devices do not explode or create shrapnel, nor are they designed to wound or hurt a subject. They can create an opportunity for officers to use less-lethal options rather than lethal force.

F. Authorized Use Diversionary Devices shall only be used:

By SWAT personnel who have been trained on their use
In tactical situations
In situations where there may be extreme risk to officers In situations where their use would enhance officer safety or the safety of the public
Addressing potentially dangerous animals
During demonstrations or community outreach events
G. Expected Lifespan Until used.

H. Fiscal Impact No annual maintenance. The SWAT Team maintains a minimum inventory of 30 distractionary devices to maintain readiness for a response to a crisis.

I. Training Prior to use, officers must attend a diversionary device training conducted by POST- certified instructors.

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J. Legal and Procedural Rules It is the policy of the SLTPD that only SWAT operators use distractionary devices, and they must be used in a manner consistent with state and federal law.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
8 Chemical Agents and Smoke canisters
A. Quantity 7 DefTec Flameless Tri-Chamber CS.
20 DefTec Flameless Expulsion CS.
18 DefTec Flameless Expulsion OC.
20 DefTec Maximum HC Smoke.

Because inventory varies depending on operational and training use, a minimum inventory is maintained of 20 canisters of each type.

B. Cost DefTec Flameless Tri-Chamber CS - $45 per canister.

DefTec Flameless Expulsion CS - $48 per canister.

DefTec Flameless Expulsion OC - $49 per canister.

DefTec Maximum HC Smoke - $ 38 per canister.

C. General Description Canisters designed to deliver a payload of chemical agent for a variety of less-lethal situations.

D. Manufacturer’ s Description DefTec # 1032 Flameless Tri-Chamber CS canister:

The design of the Tri-Chamber Canister allows the canister to burn within an internal can and disperse the chemical agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject.

This canister will deliver approximately 0.7 oz of agent during its 20- 30 second burn time. The Tri-Chamber Flameless Canister can be used in crowd control as well as tactical situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. The purpose of the Tri-Chamber Flameless Canister is to minimize the risk to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Canister offers the option of delivering a pyrotechnic chemical device indoors, while minimizing or negating the chance of fire to the structure.

DefTec # 1082 Flameless Expulsion CS canister:

The CS Flameless Expulsion Canister is a compact, non-pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnical canisters, this device’ s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 inches by 1.65 inches and delivers approximately 0.16 oz of active agent during its 3-second discharge time.

DefTec # 2040 Flameless Expulsion OC canister:

The OC Flameless Expulsion Canister is a compact, nonpyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnical canisters, this device’ s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 inches by 1.65 Ordinance 2022- 1163 84
SLTPD Policy 706. 4 Page 8 of 10
inches and delivers approximately 0.16 oz of active agent during its 3-second discharge time.

DefTec # 1069 Maximum HC Smoke canister:

The Military- Style Maximum Smoke canister comes from the Defense Technology # 3 smoke canister. It is a slow burning, high volume, continuous discharge canister designed for outdoor use in crowd management situations. Emits red or yellow smoke for
approximately 1.5 to 2 minutes.

E. Capabilities & Purpose The department maintains a cache of chemical agents to be used in various tactical situations. These are one of many various less-lethal options that the SWAT team employs. While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history ( the first reason being long-term, tactical negotiations). The munitions listed below are launched as a projectile; the munitions listed in this section are hand-delivered canisters.

F. Authorized Use Situations for use of the less lethal weapons systems may include, but are not limited, to:

Dangerous or combative individuals
Riots, civil unrest, hostile crowds
Circumstances where a tactical advantage can be obtained Potentially dangerous animals
Situations where the use of less lethal weapons may limit escalation or prevent use of deadly force
Training exercises or community outreach events
G. Expected Lifespan 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing chemical agents are trained in their use by POST- certified less-lethal instructors.

J. Legal and Procedural Rules Use of these items is established under SWAT policy, as well as SLTPD Policy 300 et seq, various Use of Force state laws and federal laws. They are used only for official law enforcement purposes ( including public demonstrations and educational purposes).

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
9 40mm Launchers and Rounds
A. Quantity 2 DefTec LMT single- shot launchers.
1 MilKor Multi-launcher.
50 Exact Impact rounds.
25 Liquid Barricade rounds.
14 Spede- Heat rounds.
16 Skat Shell rounds.

Because inventory varies depending on operational and training use, a minimum inventory is maintained of 30 rounds of each type.

Ordinance 2022- 1163 85
SLTPD Policy 706. 4 Page 9 of 10
B. Cost DefTec launchers: $ 1,000 per launcher.

MilKor multi-launcher: $ 4,265.

Exact Impact rounds: $ 18 per round.

Liquid barricade rounds: $ 23 per round.

Spede- Heat rounds: $ 30 per round.

Skat-Shell rounds: $ 28 per round.

C. General Description 40mm Launcher: A class of devices designed to launch rounds 40mm in diameter
40mm Round: A class of low-velocity rounds designed for use in less-lethal situations
D. Manufacturer’ s Description DefTec launcher:

The 40mm Single-Shot launcher is a single- shot launcher that features an expandable stock and a light rail. It will fire standard 40mm less lethal munitions up to 4.8 inches in cartridge length. It will launch a 40mm less lethal round to varied distances and is only authorized to be used by approved and trained personnel.

MilKor M32A1 40mm multi-launcher:

The M32A1 is a handheld, gas plug operating, semi-automatic, revolving action, 40mm multi- shot grenade launcher ( MSGL). The MilKor, USA 40mm MSGL is the highest quality, safest and most high performing 40mm MSGL on the market domestically and
internationally.

DefTec # 6325 Exact Impact Sponge round:

A less-lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose built 40mm canister launcher with a rifled barrel at 325 fps. The 30-gram foam projectile delivers 120 ft/lbs of energy upon impact. The 40mm Exact Impact sponge round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from the target.

DefTec # 2260 Ferret Liquid Barricade round:

A less-lethal 40mm round designed to penetrate barriers such as windows, hollow- core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

DefTec # 6182 Spede- Heat CS Short Range round:

The Spede- Heat CS short-range munition delivers one chemical canister of CS agent from a 40mm launcher up to 150 yards. The Spede- Heat is a pyrotechnic round designed specifically for outdoor use in crowd control situations with a high- volume continuous burn that expels its payload in approximately 20-40 seconds from a single source. The Spede- Heat family may be used to conceal tactical movement or to route a crowd.

DefTec # 6172 Skat-Shell CS round:

The Skat-Shell round is a 40mm round designed to deliver multiple canisters of a chemical agent from a 40mm launcher. It is designed for outdoor use and has fire-producing capabilities with a maximum range of 80-100 yards. The Skat-Shell is widely used as a crowd Ordinance 2022- 1163 86
SLTPD Policy 706. 4 Page 10 of 10
management tool for the rapid and broad deployment of a chemical agent by a singer grenadier. The Skat-Shell contains four separate and smaller munitions.

E. Capabilities & Purpose The department maintains a cache of chemical agents to be used in various tactical situations. These are one of many various less-lethal options that the SWAT team employs. While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history ( the first reason being long-term, tactical negotiations). The munitions listed here are launched as a projectile; the munitions listed in the previous section are hand-delivered.

F. Authorized Use Situations for use of the less lethal weapons systems may include, but are not limited, to:

Dangerous or combative individuals
Riots, civil unrest, hostile crowds
Circumstances where a tactical advantage can be obtained Potentially dangerous animals
Situations where the use of less lethal weapons may limit escalation or prevent use of deadly force
Training exercises or community outreach events
G. Expected Lifespan Launchers: 15 years.

Rounds: 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing 40mm less lethal chemical agents or impact rounds are trained in their use by POST- certified less-lethal instructors.

J. Legal and Procedural Rules Use of these items is established under SWAT policy, as well as SLTPD Policy 300 et seq, various Use of Force state laws and federal laws. They are used only for official law enforcement purposes ( including public demonstrations and educational purposes).

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.

Ordinance 2022- 1163 87
ORD 2022-1163 Military Equipment use
Final Audit Report 2022- 05-04
Created: 2022- 05-03
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAoG5UZ3qKehzQkwvA0CfDnFrnjffFo6bc ORD 2022-1163 Military Equipment use" History
Document created by jo Mcdonough ([email protected]) 2022- 05- 03 - 10:28:10 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2022- 05- 03 - 10:28:58 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2022- 05- 03 - 10:52:20 PM GMT- IP address: 128. 92.136. 146 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2022- 05-03 - 10:52:30 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Devin Middlebrook ([email protected]) for signature 2022- 05- 03 - 10:52:32 PM GMT
Email viewed by Devin Middlebrook ([email protected]) 2022- 05- 04 - 5:03:47 PM GMT- IP address: 66.189. 255. 213 Document e-signed by Devin Middlebrook ([email protected]) Signature Date: 2022- 05-04 - 5:04:23 PM GMT - Time Source: server- IP address: 66.189. 255. 213 Agreement completed.
2022- 05- 04 - 5:04:23 PM GMT
88 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:5
Agenda Item: Disposition of Information Technology Surplus Property Executive Summary: The Information Technology (IT) Division has identified equipment listed in Exhibit A that has reached the end of its serviceable lifecycle or is no longer suitable for municipal use. In accordance with the City’s Preserving Capital Investments Policy, City Council approval is required to declare these items as surplus and authorize their disposal. Replacement equipment is funded through the General Fund on an as-needed basis.

Requested Action / Suggested Motions: Pass a Resolution declaring certain Information Technology equipment listed in Exhibit A as surplus and authorizing disposal in accordance with City policy.

Responsible Staff Member: Sebastian Knapp, Information Technology Manager and Olga Tikhomirova, Director of Finance
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report IT Surplus.docx
02-Resolution IT Surplus Property.docx
03-Exhibit A-IT Surplus Property List.pdf
89 Council Agenda Report March 10, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10th, 2026
Title: Information Technology (IT) Surplus Property
Location: Citywide
Responsible Staff Members: Sebastian Knapp, Information Technology Manager Olga Tikhomirova, Director of Finance
Background: The Information Technology Division has reviewed the attached list of surplus items and determined that they have reached the end of their serviceable lifecycle or are no longer repairable. In accordance with the adopted Surplus Property Policy, items that have minimal or no remaining value for municipal use may be declared surplus and disposed of appropriately.

Issue and Discussion: All data storage devices will be physically destroyed to ensure that confidential, financial, and Personally Identifiable Information (PII) is permanently unrecoverable.

Any data required for retention will be transferred to replacement devices in compliance with the Record Retention Policy prior to destruction.

Financial Implications: Replacement of IT equipment has been funded, and will continue to be funded, through General Fund appropriations included in the approved FY 2025–2026 budget and future adopted budgets, with purchases made on an as-needed basis.

Environmental Considerations: The proposed action is not a "project" subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment).

Sustainability Goals: Items and parts that do not contain data will be prioritized for responsible recycling over landfill disposal. Hazardous electronic waste will be sent to an appropriate facility.

Policy Implications: Consistent with the City’s Financial Policy “Preserving Capital Investments”.
90 Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
March 10, 2026
Declaring Certain Information Technology Equipment as Surplus

BACKGROUND
A. The Information Technology (IT) Division has evaluated the items listed in Exhibit A, attached hereto and incorporated herein by reference, and has determined that the items have reached the end of their serviceable lifecycle or are otherwise no longer suitable for municipal use.

B. The listing attached as Exhibit A has been reviewed by the Information Technology Manager and the Director of Finance, who have determined that it is in the best interest of the City to declare the items surplus and dispose of them in accordance with City policy.

C. The City’s adopted Surplus Property Policy authorizes the disposition of public property that has minimal or no remaining value for municipal purposes.

D. Replacement of IT equipment has been, and will continue to be, funded through General Fund appropriations included in the approved FY 2025–2026 budget and future adopted budgets, with purchases made on an as-needed basis.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. The items listed in Exhibit A are hereby declared surplus property.

2. The Information Technology Manager is authorized and directed to dispose of the surplus property in accordance with the City’s Surplus Property Policy and applicable laws.

Passed and Adopted by the City of South Lake Tahoe City Council on March 10, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Resolution 2026-XXX March 10, 2026 Page 1 of 1 91
Asset ID Description In-Service Make Model Note
18585 Backup NAS Server NX3000 Dual Core Intel X 2010 NX3000 obsolete/no longer in service 18591 ENT Call Box System 8 (throw phone for Crisis Negotiations Team) 2010 obsolete/no longer in service 18595 Dell Poweredge 2970 Server 2010 Dell Poweredge 2970 obsolete/no longer in service 18598 Dell Powervault MD 1220 2011 Dell Powervault MD 1220 obsolete/no longer in service 18599 SAN (Storage Area Network) - Bank of 14 hard drives 2012 Dell EqualLogic SAN obsolete/no longer in service 18601 Main Router Cisco 3945/K9 w/SPE150 2012 Cisco 3945/K9 obsolete/no longer in service 18602 Mobile Command Vehicle Server Poweredge R410 2012 Dell Poweredge R410 obsolete/no longer in service 18609 Avatar Micro 2010 Robot base unit 2010 obsolete/no longer in service 18611 GIS server Dell BTO PE R620 E5-2643 3.3 GHZ 8GB 2013 Dell R620 obsolete/no longer in service 18620 Dell Poweredge R620 Server 2014 Dell Poweredge R620 obsolete/no longer in service 18621 Dell SonicWALL Appliance (Firewall) (primary and secondary) 2013 Dell NSA 4600 obsolete/no longer in service 18623 Server R720 (Police Dept) 2014 obsolete/no longer in service 18624 Server R720 (Tata Lane) 2014 obsolete/no longer in service 18625 NetGear ReadyNAS (Network Attached Storage) (bank of hard drives) 2014 Netgear ReadyNAS 3220 2U obsolete/no longer in service 18626 Dell EqualLogic (bank of hard drives for OS back up) 2014 Dell EqualLogic PS6110E Dual obsolete/no longer in service 18627 HP Switch (for OS bank of hard drives) 2014 HP 5900AF obsolete/no longer in service 18628 Dell PowerEdge Server #1 for One Solution with Zeon E5-2695V2 2014 Dell PowerEdge R620 obsolete/no longer in service 18629 Dell PowerEdge Server #2 for One Solution with Zeon E5-2695V2 2014 Dell PowerEdge R620 obsolete/no longer in service 18630 Dell PowerEdge Server #3 for One Solution with Zeon E5-2695V2 2014 Dell PowerEdge R620 obsolete/no longer in service 18631 Dell PowerEdge Server #4 for One Solution with Zeon E5-2695V2 2014 Dell PowerEdge R620 obsolete/no longer in service 18632 Dell EqualLogic SAN (Storage Area Network) - main for One Solution 2014 Dell EqualLogic PS6110X obsolete/no longer in service 18633 Dell EqualLogic SAN (Storage Area Network) - smaller for One Solution 2014 Dell PowerEdge PS4110E obsolete/no longer in service 18634 NetGear ReadyNAS (Network Attached Storage) (bank of hard drives) 2014 Netgear ReadyNAS 4220X obsolete/no longer in service 18635 HP Switch (for OS) 2014 HP 5900AF-48XGT-4QSFP obsolete/no longer in service 18636 HP Switch (for OS) 2014 HP 5900AF-48XGT-4QSFP obsolete/no longer in service 18639 Dell PowerEdge R430 Server 2015 Dell PowerEdge R430 obsolete/no longer in service 18645 Equalogic Computer Array 2016 Equalogic PS6210XS obsolete/no longer in service 18666 SAN Storage Area Network (48TB bank of hardives) 2018 Datrium DVX Data Node 48TB Raw obsolete/no longer in service 18669 SAN Storage Area Network (48TB bank of hardives) 2018 Datrium DVX Data Node 48TB Raw 4x10g obsolete/no longer in service 18674 Dell Equalogic SAN PS4210XS 2018 Dell Equalogic SAN PS4210XS obsolete/no longer in service 18675 Dell Equalogic SAN PS4210XS 2018 Dell Equalogic SAN PS4210XS obsolete/no longer in service n/a Equalogic Computer Array 2016 Equalogic PS6210XS obsolete/no longer in service n/a Dell Poweredge Hard Drive Rack w/fan 2016 Dell R-620 obsolete/no longer in service n/a Dell Poweredge Hard Drive Rack w/fan 2016 Dell R-620 obsolete/no longer in service n/a Dell Poweredge Hard Drive Rack w/fan 2016 Dell R-620 obsolete/no longer in service n/a Dell Poweredge Hard Drive Rack w/fan 2016 Dell R-620 obsolete/no longer in service n/a HP Switch for OS with Power and Fan 2017 HP 5900AF-48XGT-4QSFP obsolete/no longer in service n/a Datrium DVX Netshelf 2017 Datrium D12X4001 obsolete/no longer in service n/a SonicWall Firewall 2017 Dell SonicWall NSA 4600 SEC UPG obsolete/no longer in service n/a Dell PowerEdge R430 Server 2017 Dell PowerEdge R430 obsolete/no longer in service n/a Dell PowerEdge R740 Server 2017 Dell PowerEdge R740 obsolete/no longer in service n/a HPE NetWork Switch 2017 HPE 24P 10/100/1000 Base POE +V3 ZL2 Switch obsolete/no longer in service Exhibit A - IT Surplus Property List

Page 1 of 1 ends

92 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:6
Agenda Item: Tahoe Regional Planning Agency (TRPA) Grant funding from the United States Forest Service (USFS) for the Cole Family Property Hazardous Fuels Reduction Project Executive Summary: Staff have been working closely with our South Shore Partners, LVFPD, CTC, Tahoe RCD, TRPA, USFS and Cal Fire to identify and plan fuels reduction projects within the South Shore Division of the TFFT (Tahoe Fire and Fuels Team). TRPA has entered into a participating agreement with the USDA, Forest Service, Lake Tahoe Basin Management Unit (USFS), for the purpose of funding watershed restoration and forest health improvement projects on the Environmental Improvement Program 5-year project list with funds authorized by Congress under the Lake Tahoe Restoration Act (LTRA). The agreement is attached hereto as Exhibit D (Participating Agreement). The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California. The funds will be administered by TRPA through the Lake Tahoe Restoration Act, Environmental Improvement Program Projects Grant Program. Staff has been working to identify project areas within the Tier 1 priority areas of the CWPP (Community Wildfire Protection Plan). Staff is seeking City Council approval to accept grant funding and authorize the Mayor, or designee to sign and submit all documents, including by not limited to applications, agreement amendments, payment requests, and necessary documents for the completion of the grant scope.

Requested Action / Suggested Motions: (1) Pass a Resolution accepting grant funding for the Cole Family Property Hazardous Fuels Reduction Project from the Tahoe Regional Planning Agency (TRPA) funded by the United State Forest Service (USFS); and (2) Pass a Motion authorizing and directing the Mayor to execute the related Memorandum of Understanding with the TRPA.

Responsible Staff Member: Jay Manning, Division Chief
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - TRPA Grant Funding.docx
02-Resolution - TRPA Hazardous Fuel Reduction Project.docx 03-MOU with TRPA.pdf
93 Council Agenda Report March 10, 2026 Page | 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: Tahoe Regional Planning Agency (TRPA) Grant funding from the United States Forest Service (USFS) for the Cole Family Property Hazardous Fuels Reduction Project Location: Citywide
Responsible Staff Members: Jay Manning, Division Chief
Background: Staff have been working closely with our South Shore Partners, LVFPD, CTC, Tahoe RCD, TRPA, USFS and Cal Fire to identify and plan fuels reduction projects within the South Shore Division of the TFFT (Tahoe Fire and Fuels Team). TRPA has entered into a participating agreement with the USDA, Forest Service, Lake Tahoe Basin Management Unit (USFS), for the purpose of funding watershed restoration and forest health improvement projects on the Environmental Improvement Program 5-year project list with funds authorized by Congress under the Lake Tahoe Restoration Act (LTRA). The agreement is attached hereto as Exhibit D (Participating Agreement). The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California.

The funds will be administered by TRPA through the Lake Tahoe Restoration Act, Environmental Improvement Program Projects Grant Program. Staff has been working to identify project areas within the Tier 1 priority areas of the CWPP (Community Wildfire Protection Plan). Staff is seeking City Council approval to accept grant funding and authorize the City Mayor, or designee to sign and submit all documents, including by not limited to applications, agreement amendments, payment requests, and necessary documents for the completion of the grant scope.

Issue and Discussion: The City of South Lake Tahoe Fire Department and other South Shore Fire Agencies have been working collaboratively to create a more fire adapted community on the south shore of Lake Tahoe through removal of disease, dead and dying trees from identified properties within the CWPP. TRPA will provide funding through this grant from the USFS that will go towards addressing dense area fuel reduction treatment on privately owned parcels along an identified Tier 1 evacuation corridor, Pioneer Trail. If awarded the city will solicit Contractual Services for Biological Assessment Survey, Timber Operations, and Forestry Services to the extent possible with available funding.

While the City of South Lake Tahoe, Lake Valley Fire Protection District and Tahoe Fire & Fuel Team have already embarked on forest fuel load reduction and defensible space initiatives surrounding critical south shore assets, there are still areas within the community that require fuels reduction work to ensure the safety of our community. The total Area requiring hazardous fuel reduction treatment on the Cole Family property is approximately 57 acres. This funding will support the proposed vegetation management plan from our partner foresters from the Tahoe Resource Conservation District (TRCD). These efforts to create a healthy forest and protect the surrounding neighborhoods include grant match coming from the CTC grant awarded positions 94 Council Agenda Report March 10, 2026 Page | 2
from SLTFD, LVFPD and the Tahoe RCD. Treatment through this funding will focus on thinning from below, where intermediate and suppressed, hazard trees, and dead, dying and diseased trees are removed. This project will reduce fuels and implement and maintain reduced vegetation around all structures to the extent possible. Defensible space will protect critical assets and evacuation routes in the area.

Financial Implications:

Upon award, funds should be appropriated into the Fiscal Year 2025-26 budget as follows:

Account# 215 02270
Revenue 33325: TRPA $248,156.38
Expense 42025: Contractual Services $248,156.38
City match provided by CTC funded positions with SLTFD and LVFPD to manage project capacity building $37,500
Environmental Considerations: This project will require CEQA (California Environmental Quality Act) permitting once a contractor is awarded through a request for proposal that will be brought back to council at a later date.

Policy Implications: Per Financial Management- Grant Funding and Compliance Policy approved by City Council on August 12, 2025; section 2.3 City Council Approval to Apply: City Council approval to apply is required for ALL Grant Applications. A detailed staff report and a resolution (if required) should be brought forth to City Council for Council approval/adoption. 95 Resolution 2026-XXX March 10, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
March 10, 2026
Tahoe Regional Planning Agency (TRPA) Grant funding from the United States Forest Service (USFS) for the Cole Family Property Hazardous Fuels Reduction Project

BACKGROUND
A. TRPA will provide funding through this grant from the USFS that will go towards addressing dense area fuel reduction treatment on privately owned parcels along an identified Tier 1 evacuation corridor, Pioneer Trail. If awarded the city will solicit Contractual Services for Biological Assessment Survey, Timber Operations, and Forestry Services to the extent possible with available funding.

B. The City of South Lake Tahoe will enter into an agreement with TRPA to carry out a Hazardous Reduction Project within the City of South Lake Tahoe. The Hazardous Fuel Reduction project will take place on the Cole Family property with matching funds for management, permitting and planning to come from the CTC grant awarded to the City of South Lake Tahoe, Lake Valley Fire District and the Tahoe RCD.

C. The City will accept the grant in the amount of $248,156.38 and contract the hazardous fuels reduction project out to an approved contractor through an RFP (Request for Proposal).

D. The term of the agreement with the TRPA will begin on the date of approval and all work will be completed by May 01, 2030.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves the application for Hazardous Fuel Reduction at the Cole Family property and accepts the award of up to $248,156.38.

2. Certifies that the City of South Lake Tahoe has or will have sufficient funds to operate and maintain the project.

3. Certifies that funds under the jurisdiction of The City of South Lake Tahoe are available to begin the project.

4. Certifies that said applicant will expend grant funds in accordance with Grant Agreement Between TRPA and the City of South Lake Tahoe.
96 Resolution 2026-XXX March 10, 2026 Page 2 of 2

5. Appoints the Mayor or a designee to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project.

6. Accept the grant funds and authorize the Finance Director to appropriate the funds into the budget as follows:

Account# 215 02270
Revenue 33325: TRPA $248,156.38
Expense 42025: Contractual Services $248,156.38
City match provided by CTC funded positions with SLTFD and LVFPD to manage project capacity building $37,500
Adopted by the City of South Lake Tahoe City Council on March 10, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
_________________________
Susan Blankenship, City Clerk
97 MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE TAHOE REGIONAL PLANNING AGENCY AND CITY OF SOUTH LAKE TAHOE
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into this 9th day of February 2026, by the Tahoe Regional Planning Agency (“TRPA”), a public entity authorized pursuant to the Tahoe Regional Planning Compact (Public Law 96-551), and City of South Lake Tahoe, a California municipality, (“City”) (hereinafter collectively referred to as the “Agency Partners” or “Parties”).

RECITALS
WHEREAS TRPA has entered into a participating agreement with the USDA, Forest Service, Lake Tahoe Basin Management Unit (USFS), for the purpose of funding watershed restoration and forest health improvement projects on the Environmental Improvement Program 5-year project list with funds authorized by Congress under the Lake Tahoe Restoration Act (LTRA).

The agreement is attached hereto as Exhibit D (Participating Agreement). The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California. The funds will be administered by TRPA through the Lake Tahoe Restoration Act, Environmental Improvement Program Projects Grant Program.

WHEREAS City desires to implement the EIP project described in the attached Scope of Work (the “Project”), and TRPA and the USFS desires to fund the Project through the Lake Tahoe Restoration Act, Environmental Improvement Program FY 2026 Appropriation as evidenced by the fully executed Participating Agreement modification attached hereto.

WHEREAS TRPA is responsible for coordinating and developing implementation of LTRA EIP Grant Program and for executing agreements for the distribution of the LTRA grant funds to parties on the terms and conditions set forth in the Participating Agreement and this MOU.

WHEREAS this MOU sets out the responsibilities of the City with respect to the Project and the nature and timing of submitting invoices for reimbursement of work performed under this MOU.

WHEREAS by entering into this MOU, the Agency Partners agree to comply with all applicable Federal and/or State administrative regulations.

WHEREAS the term of this MOU and the Project shall begin on the date this MOU is made and entered into and continue through Project completion unless otherwise terminated or amended as provided in this MOU. However, all work shall be completed by May 01, 2030, unless extended through a written amendment to this MOU.

WHEREAS, by entering into this MOU, the Agency Partners agree pursuant to this MOU to implement the Project on land and/or easements or rights of way held by the City and to abide by 98 MOU by and between TRPA and City of South Lake Tahoe TRPA Payment Contract #26C00009

Page 2 of 17 ends

the terms of this MOU.

NOW THEREFORE, IT IS THEREFORE MUTUALLY AGREED:

A. Project Officials and Notice

1. TRPA’s Executive Director or designee shall be TRPA’s representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work under this Grant Agreement.

The TRPA Representative shall be:

Name: Kat McIntyre, PhD
Title: Environmental Improvement Department Manager
Address: 128 Market Street, PO Box 5310, Stateline, NV 89449 Phone: 775-589-5268
Email: [email protected]
The City’s Project officials shall be those identified as follows Name: Jay Manning
Title: Division Chief
Address: 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150 Phone: 530-542-6160
Email: [email protected]

2. Either Party may change its project representatives upon written notice to the other Party.

3. All notices and other communications required or permitted to be given under this MOU, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified, with a copy sent via email. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service.

B. Plans and General Requirements

1. The City certifies that it shall complete this Project no later than the end of the term of this MOU. It acknowledges that this condition is a material condition of this MOU.

2. If any public agency approvals, entitlement or permits are required, such approvals, entitlements or permits must be obtained, and signed copies must be submitted to TRPA before work begins. If the Project is carried out on lands not owned by the City, the City 99 MOU by and between TRPA and City of South Lake Tahoe TRPA Payment Contract #26C00009

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must obtain adequate rights of way for the useful life of the Project and submit the rights-of-way documentation to TRPA.

3. The City and its contractors, subcontractors, personnel, employees, and volunteers shall participate in TRPA’s training for LTRA funding recipients which will provide an overview of invoice requirements and match documentation.

4. The City shall follow the applicable Code of Federal Regulations to remain in compliance with federal cost principles and administrative guidelines. The Agency Partners shall comply with the invoicing, budget detail, and reporting provisions set forth in Exhibit B for any work performed in which the City intends to seek reimbursement under this MOU.

5. The City and its contractors, subcontractors, personnel, employees, and volunteers shall follow EIP signage requirements An EIP “Another Lake Saving Project” sign shall be designed and submitted to TRPA for approval and shall be consistent with the EIP Region wide standards. Please provide project name, high resolution images and logos to TRPA staff for design assistance and layout if needed. The sign should include the EIP logo and the back of it should be dark.

6. The Parties shall include in each of its contracts for work under this MOU a provision that incorporates the requirements stated within this MOU and related exhibits.

7. All obligations of the Parties hereto under this MOU are subject to the appropriation of resources by their respective governing bodies.

8. Nothing in this MOU shall be construed as empowering any party hereto to exercise any function properly residing with any other party hereto.

9. To the extent allowed by law, each Party shall indemnify, defend, and hold harmless the other Parties and their officers, officials, governing board members, employees, and agents from and against any and all liability, loss, damage, expense, cost, including without limitation, cost and fees of litigation (including reasonable attorneys' fees), of every nature to the extent such liability, loss, damage, expense, or costs arise out of, or are in any way connected to, any actions of indemnifying party’s officers, agents, contractors, and employees related to this MOU, except for the sole negligence or willful misconduct of the party seeking indemnification.

This indemnity shall survive the completion or termination of this MOU.

10. The Parties shall comply with the MOU, including the terms and conditions and special conditions included in Exhibit C and Exhibit D attached hereto and incorporated by reference as though fully set forth herein. The terms and conditions included in Exhibit D shall be complied with by the Agency Partners as part of this MOU and shall be included in contracts with any contractors or sub-contractors. The Parties shall promptly comply with all standards, specifications and formats as may from time to time exist, related to evaluation, planning and monitoring of the Scope of Work, set forth in Exhibit A attached hereto. 100
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11. This MOU may be executed in identical counterparts, each of which shall be deemed to be an original, and all of which together shall be deemed to be one and the same instrument when each party has signed one such counterpart.

C. Reporting Requirements

1. The City will submit quarterly progress reports and invoices in a format prescribed by TRPA. These reports, which will describe progress made on program objectives and included required data, shall be submitted according to the following schedule:

Quarterly Invoicing Periods Due no later than
July 1st through September 30th October 15th
October 1st through December 30th January 15th
January 1st through March 31st April 15th
April 1st through June 30th July 15th

2. Evaluation documents Due no later than:

All evaluation documents/reports 15 days after the end
of the quarter.

3. Other N/A Due no later than:

D. Invoicing Requirements (please use the invoicing template provided by TRPA) Each invoice must include, at a minimum:

1. City’s name, address, and telephone number.

2. TRPA agreement number.

3. Invoice date.

4. Performance dates of the work completed (start & end).

5. Total invoice amount for the billing period, with in-kind contributions displayed as a separate line item.

6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.

7. Cumulative Previous, current, and cumulative amount of requests for reimbursements submitted to TRPA to date.

8. Statement that the invoice is a request for payment by “reimbursement”.

9. If using SF-270, a signature is required.

10. Invoice Number, if applicable.

E. Project – Specific Requirements
TRPA hereby incorporates the City’s Scope of Work submitted to and approved by TRPA into this MOU. All revisions identified by TRPA during the review process are included 101
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in the final, approved Scope of Work, attached hereto as Exhibit A. All requirements included in this MOU are to be met, whether or not the City included it in their project-specific Scope of Work.

F. Project Records

1. The City shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this MOU, approved program/budget modifications, financial records, required reports, and procurement records.

2. The City shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all Project funds, and the total cost of the Project. Source documentation includes, but is not limited to, cancelled checks, paid bills, payrolls, contract and contract documents, copies of all awards, applications, approved modifications, financial records, and narrative reports.

3. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under this MOU, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants. Time and effort reports should also contain a signature from the City with a statement that all time and effort charges are true and correct.

G. Entire Agreement and Amendment.

The terms and conditions of this MOU, all exhibits attached, and all documents expressly incorporated by reference, represent the entire MOU of the Agency Partners with respect to the subject matter of this MOU. This written MOU shall supersede any and all prior agreements, oral or written, regarding the subject matter between TRPA and the City. The terms and conditions of this MOU shall not be altered or modified except by a written amendment to this MOU signed by the Parties.

The following Exhibits are attached and made a part of this MOU by this reference:

Exhibit A SCOPE OF WORK AND SCHEDULE
Exhibit B INVOICING AND BUDGET DETAIL
Exhibit C GENERAL TERMS AND CONDITIONS
Exhibit D PARTICIPATING AGREEMENT
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IN WITNESS THEREOF, this MOU has been executed by the parties hereto as of the day and year first written above.

CITY OF SOUTH LAKE TAHOE
By:

Name: Name
Title: Title
Date:

Approved as to Form:

By:

City Attorney
Tahoe Regional Planning Agency
(TRPA)
By:

Name: Julie W. Regan
Title: Executive Director
Date:

Approved as to Form:

By:

TRPA Legal Counsel
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Exhibit A SCOPE OF WORK AND SCHEDULE
[Scope of work as approved by USFS and TRPA after selection committee process.] A. General Deliverables and Compliance Requirements
B. Schedule of Work to be Performed by the City
104
Lake Tahoe Restoration Act (LTRA) Non-Federal Partner Agreement Scope of Work - Exhibit A
Project Implementer
City of South Lake Tahoe
Project Title
Cole Property - Hazardous Fuels Reduction Project
EIP Project Number

02.01.01.0157
Project Description
The goal of the Cole Unit Hazardous Fuels Reduction Project is to protect life, property, and the environment by reducing hazardous forest fuels and improving forest health. This project aims to mitigate wildfire risks to the critical infrastructure within and around the project area, as well as enhance the safety of the surrounding community. By strategically treating the landscape, this project will not only reduce fuel loads but also create defensible space that supports fire suppression efforts during a wildfire event. Additionally, the project will benefit the adjacent neighborhood and the nearby wildlife center by reducing the potential for catastrophic wildfires, which could threaten both human and wildlife. Through careful planning, permitting, and implementation, we will modify fire behavior to support suppression efforts, enhance forest resilience, and increase the vigor of the residual stand. In doing so, the project will benefit the surrounding community and wildlife areas, ensuring a safer and more resilient landscape for both people and nature.

Goals & EIP Performance Measures
The goal of the Cole Unit Hazardous Fuels Reduction Project is guided by several key goals, all focused on maintaining healthy forest ecosystems, reducing the risk of severe wildfires, and protecting nearby communities.

1. Enhancing Forest Health
• Thinning Overcrowded Forests: Selectively removing trees and underbrush to reduce competition for water, sunlight, and nutrients, thereby promoting more resilient and 105
• vigorous forest stands.
• Pest and Disease Management: Identifying and removing or treating diseased or pestinfested trees to prevent the spread of harmful insects and pathogens, supporting longterm forest vitality.

2. Reducing Wildfire Risk
• Fuel Reduction: Removing excess vegetation such as dead trees and dry brush that can act as fuel, reducing the intensity and spread of potential wildfires. • Restoring Natural Fire Regimes: Utilizing prescribed fire to mimic natural fire cycles, which helps maintain diverse plant and animal communities that depend on periodic lowintensity burns.

3. Protecting the Community
• Community Protection: Implementing fuel reduction treatments around communities, roads, and critical infrastructure to reduce wildfire threats and enhance public safety. • Creating Defensible Space: Establishing strategically designed buffer zones to reduce the likelihood of fire spreading into or out of developed areas. • Public Awareness and Education: Engaging and educating local communities on the importance of forest management, defensible space, and fire preparedness to foster a shared responsibility for fire resilience.

These goals require careful balancing of ecological, economic, and social considerations, with an emphasis on sustainability and long-term forest stewardship.

Measures of Success (consistent with the Environmental Improvement Program [EIP] Tracker):

Schedule
The overall project timeline, including key dates for completion of major tasks to be accomplished and submittal of associated deliverables is as follows:

Project approvals, Vegetation Management plan and funding (Start) Spring 2026 Request for proposal (RFP), Contract for services and Environmental permitting Fall 2026 Contractor begins work (see project approach below) Spring 2027 Contractor completes work Fall 2027
Project completion (Finish) Winter 2027
106
Project Approach
The complete breakdown of project work by task and subtask with pertinent information is listed below.

Creating a timeline for completing major tasks and associated deliverables involves several key phases.

The timeline will vary depending on individual schedules and approvals, but here’s a general overview of key milestones and dates:

Project Timeline

1. Project Initiation – Purpose and Objectives
• Task: Project Initiation
• Deliverable: Stakeholder Meetings
• Due Date: [TBD] (Typically 2-4 weeks after project start) • Task: Determine Project Requirements
• Deliverable: Finalized Environmental Checklist
• Due Date: [TBD]

2. Drafting of the Vegetation Management Plan
• Task: Project Area and Boundaries, Baseline Inventory Assessment and Preparation of Vegetation Management Plan (VMP)
• Deliverable: Draft VMP Document, Project Maps
• Due Date: [TBD] (Typically 2-4 weeks after project initiation)

3. Internal Review and Revisions of Treatment Prescription • Task: Internal Review of Draft VMP
• Deliverable: Revised Draft VMP (if necessary)
• Due Date: [TBD] (Typically 1-2 weeks after Draft MND is completed)

4. RFP Development
• Task: Develop RFP and prepare to fly on Planet Bids
• Deliverable: Post RFP for 30 Days and host site walk with RPF • Due Date: [TBD]

6. Environmental Compliance and Permitting
• Task: Preparation of documents for Environmental Compliance and Permitting • Deliverable: Final submitted permits
• Due Date: [TBD] (Typically 1-2 weeks after responses to comments are completed) 107

7. Project Implementation
• Task: Contractor Fuels Reduction Work based on VMP
• Deliverable: Presentation and Adoption of MND
• Due Date: [TBD] (Schedule based Contractor RFP determination)

8. Monitoring and Reporting
• Task: Pre and Post treatment photos, measurements of fuel loading • Deliverable: Final Report post implementation
• Due Date: [TBD] (Within 4-6 weeks post implementation) Important Notes
• Coordination: Dates may need adjustment based on coordination with other agencies, public availability, and project-specific circumstances.

This timeline provides a general framework, but actual dates should be tailored to fit the specific project's needs and the requirements of the lead agency.

Contingency Plan
No alternative actions to be taken as the project will be completed as originally proposed. 108
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Exhibit B INVOICING AND BUDGET DETAIL
A. INVOICING AND PAYMENTS

1. The City shall be paid in quarterly in arrears by submitting an invoice (Payment Request) to TRPA, outlining the actual expenditures claimed during the invoicing period.

Submit Payment Request invoices to TRPA’s Project Manager Kat McIntyre ([email protected]) and copy Tracy Campbell ([email protected]) and TRPA finance representative Georgina Balkwell ([email protected]).

Quarterly Invoicing Periods Due no later than
July 1st through September 30th October 15th
October 1st through December 30th January 15th
January 1st through March 31st April 15th
April 1st through June 30th July 15th

2. All project expenditures and any obligated match contributions must be incurred by the end of the grant project period and included on the invoice due based on the schedule above. Project expenditures incurred after contract end date will not be reimbursed.

3. Supporting documentation (e.g., receipts and/or invoices) including subcontracted services, if an approved budget item in this MOU, must be provided as proof of payment, with each Payment Request. The amount claimed for the Personnel Services line item and Professional and Consultant Services line item must include a calculation formula (i.e., hours, days worked, times the hourly or daily rate will equal the total amount claimed).

4. Notwithstanding any other provision of this MOU, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations.

5. Notwithstanding any other provision of this MOU, TRPA may withhold all or any portion of the funds provided for by this MOU if:
a. The City has materially violated, or threatened to violate, any term, provision, condition, or commitment of this MOU; or
b. The City fails to maintain reasonable progress toward completion of the Project.

6. Each invoice must include, at a minimum:
a. City’s name, address, and telephone number.
b. TRPA agreement number.
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c. Invoice date.
d. Performance dates of the work completed (start & end). e. Total invoice amount for the billing period, with in-kind contributions displayed as a separate line item.
f. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.
g. Cumulative amount of TRPA payments to date.
h. Statement that the invoice is a request for payment by “reimbursement”. i. If using SF-270, a signature is required.
j. Invoice Number, if applicable.
k. The final Payment Request shall be clearly marked “FINAL” and submitted NO LATER THAN 30 days after the term of this MOU. The final Payment Request shall only include claims/invoices for work or purchases occurring during the term of this MOU (i.e., not after the term expiration). The City may request an extension to the 30 days for submitting the final Payment Request, however unless TRPA approves the extension in writing, TRPA is not obligated to provide reimbursement for claims received late.

B. BUDGET CONTINGENCY CLAUSE
The maximum amount to be encumbered under this MOU shall not exceed $248,156.38.

Notwithstanding any other provision of this MOU, funding for this MOU is contingent on current and future authorizations from the TRPA Governing Board and/or outside funding sources. If that authorization is removed or not renewed, this MOU shall be of no further force and effect. In this event, TRPA shall have no liability to pay any funds whatsoever to the City or to furnish any other considerations under this MOU and the City shall not be obligated to perform any provisions of this MOU. TRPA shall have the option to either cancel this MOU with no liability occurring to the TRPA or offer an MOU amendment to the City to reflect the reduced amount.

C. PROJECT BUDGET
Total Approved Budget: $248,156.38
110
Tahoe Regional Planning Agency LTRA -LTBMU/ 25-PA-11051900-007 Project Title Cole Property Hazardous Fuels Reduction $ 248,156.38 Grant Agreement Period: 09-02-2025 to 08-29-2030
Agency Name City of South Lake Tahoe
Contract # 26C00009 BUDGET WORKSHEET
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Equipment (not to purchase new equipment) $ -
Other (include any subcontractors)
Subcontractor 57 acres Hazardous Fuels Reduction $ 248,156.38 $ -
Total Other 248,156.38
Indirect Costs
$ -
Total Indirect Costs $ -
$ 248,156.38
Task 1: Hazardous Fuels Reduction
Total Task 1
1 Task categories, if you need
additional Task categories you
can add them or reach out to
TRPA and we can add them for
you.

2. reimbursement of equipment is
not available or allowed under
the Federal funding that
supports these projects.

Equipment is defined as having
a fair market value of $5,000 or
more per unit and a useful life
of over one year.

3. or consultant please make sure
to add them in the
category.
4 received or does not currently
have a negotiated indirect cost
rate, then you are eligible for a
de minimis indirect cost rate up
to 15 percent of the modified
total direct costs (MTDC).

MTDC can be found under the
Code of Federal Regulations
§
Cost (MTDC).
direct salaries and wages,
applicable fringe benefits,
materials and supplies, services,
travel, and subawards and
subcontracts up to the first
$50,000 of each subaward or
subcontract (regardless of the
period of performance of the
111
Task 2: ADD A TASK
Description Services/Work Budget
Salaries/Labor Add Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Task 3: ADD Task
Description Services/Work Budget
Salaries/Labor Add Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
Total Task 2
subcontract (regardless of the
period of performance of the
subawards and subcontracts
under the award).
excludes
expenditures, charges for
patient care, rental costs,
tuition remission, scholarships
and fellowships, participant
support costs and the portion
of each subaward and
subcontract in excess of
$50,000. Other items may only
be excluded when necessary to
avoid a serious inequity in the
distribution of indirect costs,
and with the approval of the
cognizant agency for indirect
costs.

5. domestic travel and must be
pre
travel must follow the GSA
rates. See link below.
https://www.gsa.gov/travel/pl
an
Please
any additional questions.
112
$ -
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Task 5: ADD A TASK
Total Taks 3
Task 4: ADD A TASK
Total Task 4
113
Total Indirect Costs $ -
$ -
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Summary of Total Budget
Total Award Amount $ - $ 248,156.38
Balance $ (248,156.38)
Total Task 5
Task 6: ADD A TASK
Total Task 6
114
Tahoe Regional Planning Agency LTRA -LTBMU/ 25-PA-11051900-007 Project Title Cole Property Hazardous Fuels Reduction
Grant Agreement Period: 09-02-2025 to 08-29-2030
Agency Name City of South Lake Tahoe
Contract # 26C00009

MATCH WORKSHEET
Description Total Amount
Salaries/Labor Job Title
Division Chief SLT Div Chief $ 22,650.00
Battalion Chief LVFPD Bat Chief $ 15,000.00
Total Salaries/Labor $ 37,650.00
Supplies/Materials
Total Supplies/Materials $ -
Travel
Total Travel $ -
Equipment
$ -
Total Equipment $ -
Other
Total Other $ -
$ 37,650.00
Match Summary
Total Award $ 248,156.38
Match ~15.16% $ 37,624.21
Total Match
115
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Exhibit C GENERAL TERMS AND CONDITIONS

1. APPROVAL: This MOU is of no force or effect until signed by both parties. The City may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this MOU shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or MOU not incorporated in the MOU is binding on any of the parties.

3. ASSIGNMENT: This MOU is not assignable by the City, either in whole or in part, without the consent of TRPA in the form of a formal written amendment.

4. AUDIT: The City agrees that TRPA, or its designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this MOU. The City agrees to maintain such records for possible audit for a minimum of eight (8) years after final payment unless a longer period of records retention is stipulated. The City agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept.

5. TERMINATION
a. This MOU may be terminated by TRPA at any time after grant award and prior to completion of project upon action or inaction by the City that constitutes a material and substantial breech of this MOU. Such action or inaction includes but is not limited to:
i. substantial alteration of the scope of the grant project without prior written approval of the TRPA;
ii. refusal or inability to complete the grant project in a manner consistent with the Scope of Work;
iii. failure to provide the required local match share of the total project costs; and
iv. Failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement. b. Prior to terminating the MOU under this provision, TRPA shall provide the City at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The City may appeal the termination decision in accordance with the instructions listed in paragraph 13: DISPUTES.
.
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6. INDEPENDENT CONTRACTOR: The City, and the agents and employees of the City, in the performance of this MOU, shall act in an independent capacity and not as officers or employees or agents of TRPA.

7. NON-DISCRIMINATION CLAUSE: The City represents and agrees that the City, its affiliates, subsidiaries, or holding companies do not and will not discriminate against any subcontractor, consultant, employee, or applicant for employment because of race, religion, color, sex, handicap, national origin, ancestry, creed, physical disability (including HIV and AIDS), medical condition, age, marital status, denial of family and medical care leave, and denial of pregnancy disability leave. Such nondiscrimination shall include, but not be limited to, the following: employment, upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

The City shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the MOU.

8. CONFLICTS OF INTEREST:

A. The City or its employees may be subject to the provisions of Article III (a)(5) of the Tahoe Regional Planning Compact (P.L. 96-551, 94 Stat. 3233, Cal. Gov’t Code Section 66801, N.R.S. 277.200), which requires disclosure of any defined economic interest and prohibits such persons from attempting to influence Agency decisions affecting certain economic interests.

B. The City or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose financial interests that may foreseeably be materially affected by the work performed under this MOU, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.

C. If subject to the Compact or the Act, the City shall conform to all requirements of the Compact or the Act, as required. Failure to do so constitutes a material breach and is grounds for termination by this MOU by the TRPA

9. TIMELINESS: Time is of the essence in this MOU.

10. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

11. UNENFORCEABLE PROVISION: If any provision of this MOU is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this MOU have force and effect and shall not be affected thereby.

12. DISPUTES. The City shall continue with its responsibilities under this MOU during any dispute. Any dispute arising under this MOU, which is not otherwise disposed of by informal 117
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agreement shall be decided by the Executive Director of TRPA, or his or her authorized representative. Such decision shall be reduced to writing and a copy thereof furnished to the City and to the TRPA Executive Director. The decision of TRPA shall be final and conclusive unless, within thirty (30) calendar days after mailing of the TRPA decision to the City, the City mails or otherwise furnishes a written appeal of the decision to the TRPA Executive Director. The decision of the TRPA Executive Director on appeal shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence.

In connection with any appeal under this clause, the City shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. If the City does not appeal the decision of the Executive Director within the 30-day period specified above, the decision shall be conclusive and binding regarding the dispute and the City shall be barred from commencing an action in court for failure to exhaust the City’s administrative remedies. Pending final decision of any dispute hereunder, the City shall continue to fulfill and comply with all the terms, provisions, commitments, and requirements of this MOU. This clause does not preclude consideration of legal questions, provided that nothing herein shall be construed to make final the decision of TRPA, or any official or representative thereof, on any question of law.

13. ENVIRONMENTAL COMPLIANCE
a. Projects supported by grant funds must comply with the National Environmental Policy Act (NEPA) and in some cases, the California Environmental Quality Act (CEQA), requirements. Work on the Project or task, as applicable, shall not begin until TRPA has received an adopted environmental review document and documentation that the process has been completed. Proceeding with work subject to CEQA and/or NEPA without submitting the environmental documentation to TRPA, shall constitute a material breach of this MOU. b. No work that is subject to an environmental document requirement may proceed until and unless approved by TRPA. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required.

14. FORCE MAJEURE. Except for defaults of subcontractors neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or regulations superimposed after the fact. If a delay or failure in performance by the City arises out of a default of its subcontractor, and if such default of its subcontractor arises out of causes beyond the control of both the City and subcontractor, and without the fault or negligence of either of them, the City shall not be liable for damages of such delay or failure, unless the supplies or services to be furnished by subcontractor were obtainable from other sources in sufficient time to permit the City to meet the required performance schedule.

15. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS. The City agrees that, at a minimum, its fiscal control and accounting procedures shall be sufficient to 118
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permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this MOU. The City further agrees that it shall maintain separate Project accounts in accordance with generally accepted accounting principles.

16. CITY’S RESPONSIBILITY FOR WORK. The City shall be responsible for all work and for all persons and entities engaged in work performance pursuant to this MOU, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The City shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. TRPA shall not mediate disputes between the City and any other entity concerning responsibility for performance of work.

17. INCOME RESTRICTIONS. The City agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the City under this MOU shall be paid by the City to TRPA, to the extent that they are properly allocable to costs for which the City has been reimbursed by TRPA under this MOU.

18. INSPECTION. TRPA, or any authorized representative for the forgoing, shall have suitable access to the Project site or Project records at all reasonable times during Project implementation and thereafter for the useful life of the Project to ascertain compliance with this MOU and its goals. The City acknowledges that the Project records and location are public records.

19. INSURANCE REQUIREMENTS.

Comprehensive Insurance: Throughout the term of the MOU, the City shall provide and maintain insurance against fire, vandalism, and other loss, damage, or destruction of the facilities and structures constructed pursuant to this MOU, if any. This insurance shall be issued by a company or companies admitted to transact business in the State of Nevada and/or California or be provided by the City if self-insured. This insurance policy shall contain an endorsement specifying that the policy will not be cancelled or reduced in coverage without thirty (30) days prior written notice to TRPA. In the event of any damage to or destruction of the Project or any larger system of which it is a part, the net proceeds of insurance shall be applied to the reconstruction, repair or replacement of the damaged or destroyed parts of the Project or its larger system. The City shall begin such reconstruction repairs or replacement as expeditiously as possible and shall pay out of such net proceeds all costs and expenses in connection with such reconstruction, repair, or replacement so that the same shall be completed and the larger system shall be free of all claims and liens. A copy of the insurance policy shall be provided to TRPA, upon request.
a. General Liability Insurance: The City shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 per occurrence and $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply to each insured against whom any 119
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claim is made or suit is brought subject to the City’s limits of liability. b. Motor Vehicle Liability Insurance: The City shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident.

Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by the City, including, but not limited to, City owned, hired, and non- owned motor vehicles.
c. Worker’s Compensation and Employer’s Liability Insurance: The City shall maintain statutory worker’s compensation and employer’s liability insurance for all of the City’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable. d. Endorsements/Additional Insured: TRPA, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this MOU are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

20. INTELLECTUAL PROPERTY. Any works developed during and/or pursuant to this MOU by the City, including all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to TRPA upon creation, and shall continue in TRPA’s exclusive ownership upon termination of this MOU. The City further intends and agrees to assign to TRPA all right, title and interest in and to such materials as well as all related copyrights and other propriety rights therein.

The City agrees to cooperate with TRPA and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

21. NO THIRD-PARTY RIGHTS. This MOU shall not create rights in, or grant remedies to, any third party as a beneficiary of this MOU, or of any duty, covenant, obligation or undertaking established herein.

22. NOTICE.
a. The City shall notify TRPA prior to conducting construction, monitoring, or other implementation activities such that TRPA staff may observe and document such activities, if desired.
b. The City shall promptly notify TRPA of events or proposed changes that could affect the scope, budget, work performed under this MOU. The City agrees that no substantial change in the scope of the Project will be undertaken until written notice on the proposed change has been provided to TRPA, and TRPA has given written approval for such change.
c. The City shall notify TRPA ten (10) working days prior to any public or media event publicizing the accomplishments and/or results of this MOU and provide the 120
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opportunity for attendance and participation by TRPA representatives, if desired. d. The City shall promptly notify TRPA in writing of any cessation of major construction or other work on the Project where such cessation of work is expected to or does extend for a period of thirty (30) days or more and of any circumstance, combination of circumstances, or condition, which is expected to or does delay completion of Project completion for a period of ninety (90) days or more beyond the estimated date of completion previously provided.

23. OPERATIONS & MAINTENANCE. To the extent this Agreement includes the construction of facilities or structures, the City shall maintain and operate the facility and structures constructed or improved as part of the Project, if any, throughout the useful life of the Project, consistent with the purpose for which this Grant was made. The City assumes all operations and maintenance costs of the facilities, structures, and equipment; TRPA shall not be liable for any cost of such maintenance, management, or operation. The City may be excused from operations and maintenance only upon written approval of the Executive Director of TRPA.

For purposes of this MOU, “operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses. “Maintenance costs” include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets or basic structure.

24. PERMITS, CONTRACTING, AND DEBARMENT. The City shall procure all permits and licenses necessary to accomplish the work contemplated in this MOU, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work.

Any contractor, outside association, or consultants required by the City in connection with the services covered by the MOU shall be limited to such individuals or firms as were specifically identified and agreed to during negotiations for this MOU, if any, or as are specifically authorized by TRPA during the performance of this MOU. Any substitutions in, or additions to, such contractors, associates, or consultants, shall be subject to the prior written approval of TRPA. Should the City or any of its principals receive a transmittal letter or other official notice of debarment or suspension, then they shall notify TRPA without delay. The City certifies to the best of its knowledge and belief that it and its principals:
a. Are not presently barred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department, program or City; b. Have not within a (3) year period preceding this MOU been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a 121
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governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification. d. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (including but not limited to grants, loans, projects, contracts, or programs) (federal, state, or local) terminated for cause or default.

25. POTENTIAL SUBCONTRACTORS. Nothing contained in this MOU or otherwise, shall create any contractual relation between TRPA and any subcontractors, and no subcontract shall relieve the City of its responsibilities and obligations hereunder. The City agrees to be as fully responsible to TRPA for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the City. The City’s obligation to pay its subcontractors is an independent obligation from TRPA’s obligation to make payments to the City. As a result, TRPA shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

26. PROFESSIONALS. The City agrees that only licensed professional will be used to perform services under this MOU where such services are called for. Pursuant to this MOU, all technical reports required that involve planning, investigation, evaluation, design, or other work requiring interpretation and proper application of engineering or sciences, shall be prepared by or under the direction of persons qualified as responsible professional(s). If required by applicable laws, completed technical reports, must bear the signature(s) and seal(s) of the registered professional(s) in a manner such that all work can be clearly attributed to the professional responsible for the work.

27. RELATED LITIGATION. Under no circumstance may the City use funds from any disbursement under this MOU to pay costs associated with any litigation the City pursues against TRPA or any other party. Regardless of the outcome of any litigation, and notwithstanding any other provision in this MOU, the City agrees to complete the Project according to the provisions of this MOU or to repay all of the grant funds plus interest at the legal rate.

28. VENUE. TRPA and the City hereby agree that any legal or enforcement action arising out of this MOU shall be filed and maintained in the appropriate court in California.

29. WAIVER AND RIGHTS OF TRPA. Any individual waiver of any obligations or rights with respect to a default or other matter arising under this MOU at any time by either party shall not be considered a waiver of rights or obligations with respect to any other default or matter.

Any rights and remedies of TRPA provided for this MOU are in addition to any other rights and remedies provided by law.

30. LOBBYING. The City shall not use Project funds to engage in lobbying the federal or state governments.

31. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this MOU, or benefits that may arise 122
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therefrom, either directly or indirectly.

32. ELIGIBLE WORKERS. The City shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). The City shall comply with regulations regarding certification and retention of the completed forms.
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FS Agreement No. 25-PA-11051900-007
Cooperator Agreement No.

PARTICIPATING AGREEMENT
Between

TAHOE REGIONAL PLANNING AGENCY
And The

USDA, FOREST SERVICE

LAKE TAHOE BASIN MANAGEMENT UNIT
This PARTICIPATING AGREEMENT is hereby entered into by and between Tahoe Regional Planning Agency, hereinafter referred to as “TRPA,” and the United States Department of Agriculture (USDA), Forest Service, Lake Tahoe Basin Management Unit, hereinafter referred to as the “U.S. Forest Service,” under the authority: Wyden Amendment (Public Law 105-277, Section 323 as amended by Public Law 109-54, Section 434, and permanently authorized by Public Law 111-11, Section 3001).

Background: The Lake Tahoe Restoration Act (LTRA), originally signed in 2000 and reauthorized by the President of the United States in 2016, authorized $415 million for restoration, research and aquatic invasive species and wildfire prevention in the Lake Tahoe Basin by federal, state, county, and local partners. Although the LTRA authorized funding, Congress must act to appropriate funds annually to implement the Act. An average of approximately $11.6 million in funding for watershed restoration and forest health improvement has been appropriated by Congress in the past five years (2021-2025). This participating agreement provides an opportunity to implement Executive and Congressional intent by passing some LTRA funding through to a partner, TRPA, to deploy the funding without the constraints of USDA internal deadlines. The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California.

Title: Environmental Improvement Program Projects
I. PURPOSE:

The purpose of this agreement is to facilitate cooperation between parties in specific forest health (e.g., forest thinning and fuels reduction) and watershed restoration (e.g., stream restoration) projects, which are or get listed on the annually-updated 5-year EIP project list.

The parties have a common interest in improving or protecting current conditions within the Lake Tahoe Basin. This agreement provides for the interchange of services and funds as specifically outlined below to meet the mutually agreed upon objectives of the project in accordance with the following provisions and the hereby incorporated Financial Plan, Attachment A.









 


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II. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:

Established in 1969, the Tahoe Regional Planning Agency (TRPA) was the nation’s first bi-state regional environmental planning agency. TRPA’s mission is to lead the cooperative effort to preserve, restore, and enhance the unique natural and human environment of the Lake Tahoe Region, while improving local communities, and people’s interactions with our irreplaceable environment. TRPA is responsible for coordinating and overseeing the Environmental Improvement Program (EIP). The EIP is an unparalleled partnership working to achieve the environmental goals of the region. Local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California have collaborated for more than 20 years to restore the environmental health of Lake Tahoe.

The U.S. Forest Service, Lake Tahoe Basin Management Unit (LTBMU) is responsible for the conservation, preservation, and restoration of the Lake Tahoe watershed ecosystem within National Forest Lands. Projects and programs also include habitat, fire management, and urban lot management. Additionally, the LTBMU provides and maintains high quality recreational opportunities for millions of visitors and residents annually. The Forest Service is the Tahoe Basin’s largest land manager, managing 75% of the land within the Tahoe Basin. The Forest Service is the primary federal agency engaged in implementation of the EIP.

Funding to support the EIP Program has been authorized by Congress and provided through Forest Service FY25 appropriations for support of EIP Forest Health and Watershed Restoration projects. The Forest Service is required to obligate the LTRA funding before 30 September 2025 and relies on partner agencies to accomplish this by passing the funds to EIP implementing agencies. TRPA oversees the EIP program and has the responsibility for ensuring congressionally mandated Environmental Thresholds are maintained and improved through implementation of the EIP program. This project benefits both parties by ensuring the funding provided by Congress for implementation of EIP projects is obligated and utilized for projects listed on the 5-year EIP project list.

In consideration of the above premises, the parties agree as follows:

III. TRPA SHALL:

A. LEGAL AUTHORITY. TRPA shall have the legal authority to enter into this agreement, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the non-Federal share of project costs, when applicable.

B. Encourage partners whose projects are funded to demonstrate non-federal match; however, this is not mandatory and a specific percentage does not need to be met.

C. Provide staff to manage and oversee the utilization of the Lake Tahoe Restoration Act funding provided in this agreement, as shown in the Financial Plan. 








 


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D. Utilize funding available in this agreement to support projects identified in this agreement and on the Environmental Improvement Program 5-year project list.

E. Ensure that projects utilizing the LTRA funding provided under this agreement are consistent with the requirements of the Wyden Authority. If a non-federal entity is unable to complete a project prior to the term of the agreement due to unforeseen circumstances, TPRA will require the non-federal entity to provide documentation as to why it cannot meet the obligations.

F. Ensure that all projects approved to utilize funding under this agreement are completed and all funding expended prior to the expiration of this agreement.

G. Seek approval in writing from the Forest Service for projects nominated to receive funding, prior to awarding LTRA funds to EIP implementing agencies unless they are identified in this agreement.

H. Document the use of non-federal funding being utilized annually in support of the EIP program.

I. Meet regularly and at least quarterly with the Forest Service to ensure successful execution of this agreement.

IV. THE U.S. FOREST SERVICE SHALL:

PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse TRPA for the U.S. Forest Service's share of actual expenses incurred, not to exceed $3,528,024.23, as shown in the Financial Plan. In order to approve a Request for Reimbursement, the U.S. Forest Service shall review such requests to ensure payments for reimbursement are in compliance and otherwise consistent with the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of TRPA’s quarterly invoice. Each invoice from TRPA shall display the total project costs for the billing period, separated by U.S. Forest Service and TRPA’s share. Inkind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display TRPA’s full match towards the project, as shown in the financial plan, and be submitted no later than 120 days from the expiration date.

Each invoice must include, at a minimum:

1. TRPA’s name, address, and telephone number.

2. U.S. Forest Service agreement number.

3. Invoice date.

4. Performance dates of the work completed (start & end). 








 


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5. Total invoice amount for the billing period, separated by the U.S. Forest Service and TRPA share with in-kind contributions displayed as a separate line item.

6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.

7. Cumulative amount of U.S. Forest Service payments to date.

8. Statement that the invoice is a request for payment by “reimbursement”.

9. If using SF-270, a signature is required.

10. Invoice Number, if applicable.

The invoice must be forwarded to:

EMAIL: [email protected]
FAX: 877-687-4894
POSTAL: USDA Forest Service
Albuquerque Service Center
Payments – Grants & Agreements
101B Sun Ave NE
Albuquerque, NM 87109
Send a copy to: Vic Lyon, [email protected]
A. Review projects nominated by the TRPA to be funded with LTRA funds and provide approval for the projects to be funded. The Forest Service’s review will determine if the projects meet the criteria for receiving funding under the Wyden Authority and that the projects are consistent with the use of the federal funding (fuels and watershed budget line items) provided under this agreement.

B. Provide prompt review of proposed projects and provide approval or rationale for why the projects do not qualify to be funded within 30 days.

C. Meet regularly and at least quarterly with TRPA to ensure successful execution of this agreement.

V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT:

A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this agreement. 








 


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Principal Cooperator Contacts:

Cooperator Project Contact Cooperator Financial Contact Shay Navarro- Watersheds and Water
Quality Program Manager
PO Box 5310
Stateline, NV 89449
Telephone: 775-589-5282
FAX: 775-588-4727
Email: [email protected]
Georgina Balkwell - Financial Analyst
PO Box 5310
Stateline, NV 89449
Telephone: 775-589-5277
FAX: 775-588-4727
Email: [email protected]
Principal U.S. Forest Service Contacts:

U.S. Forest Service
Program Manager Contact
U.S. Forest Service
Grants & Agreements Contact
Vic Lyon
Vegetation Management Staff Officer
35 College Drive
South Lake Tahoe, CA 96150
Telephone: 530-543-2625
FAX: 530-543-2845
Email: [email protected]
Kris Gibson
Grants Management Specialist
1600 Tollhouse Rd
Clovis, CA 93612
Telephone: 559-297-0706
Email: [email protected]
B. NOTICES. Any communications affecting the operations covered by this agreement given by the U.S. Forest Service or TRPA are sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:

To the U.S. Forest Service Program Manager, at the address specified in the agreement.

To TRPA, at the address shown in the agreement or such other address designated within the agreement.

Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later.

C. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the U.S. Forest Service or TRPA from participating in similar activities with other public or private agencies, organizations, and individuals. 








 


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D. ENDORSEMENT. Any of TRPA’s contributions made under this agreement do not by direct reference or implication convey U.S. Forest Service endorsement of TRPA's products or activities.

E. USE OF U.S. FOREST SERVICE INSIGNIA. In order for TRPA to use the U.S.

Forest Service Insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted from the U.S.

Forest Service’s Office of Communications (Washington Office). A written request will be submitted by the U.S. Forest Service to the Office of Communications Assistant Director, Visual Information and Publishing Services, prior to use of the insignia. The U.S. Forest Service will notify the TRPA when permission is granted.

F. NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANTS. TRPA agree(s) that any of TRPA’s employees, volunteers, and program participants shall not be deemed to be Federal employees for any purposes including Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) and Chapter 81 of Title 5, United States Code (OWCP), as TRPA has hereby willingly agreed to assume these responsibilities.

Further, TRPA shall provide any necessary training to TRPA’s employees, volunteers, and program participants to ensure that such personnel are capable of performing tasks to be completed. TRPA shall also supervise and direct the work of its employees, volunteers, and participants performing under this agreement.

G. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this agreement, or benefits that may arise therefrom, either directly or indirectly.

H. NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, and so forth.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

I. ELIGIBLE WORKERS. TRPA shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). TRPA shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract awarded under this agreement.









 


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J. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM). TRPA shall maintain current information in the System for Award Management (SAM) until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or agreement term(s). For purposes of this agreement, System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov.

K. STANDARDS FOR FINANCIAL MANAGEMENT.

1. Financial Reporting
TRPA shall provide complete, accurate, and current financial disclosures of the project or program in accordance with any financial reporting requirements, as set forth in the financial provisions.

2. Accounting Records
TRPA shall continuously maintain and update records identifying the source and use of funds. The records shall contain information pertaining to the agreement, authorizations, obligations, unobligated balances, assets, outlays, and income.

3. Internal Control
TRPA shall maintain effective control over and accountability for all U.S. Forest Service funds, real property, and personal property assets. TRPA shall keep effective internal controls to ensure that all United States Federal funds received are separately and properly allocated to the activities described in the agreement and used solely for authorized purposes.

4. Source Documentation
TRPA shall support all accounting records with source documentation. These documentations include, but are not limited to, cancelled checks, paid bills, payrolls, contract and contract documents. These documents must be made available to the U.S. Forest Service upon request.

5. Advance Payments
When applicable, TRPA shall establish and maintain specific procedures to minimize the time elapsing between the advance of Federal funds and their subsequent disbursement. Any advance requested by TRPA must be expended within 30 days of receipt.









 


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L. LIMITATION OF FUNDS. U.S. Forest Service funds in the amount of $3,528,024.23 are currently available for performance of this agreement through September 1, 2030. The U.S. Forest Service's ability to provide additional funding is contingent upon the availability of appropriated funds from which payment can be made. There is no legal liability on the part of the U.S. Forest Service for any payment above this amount until TRPA receive(s) notice of availability confirmed in a written modification by the Forest Service.

M. INDIRECT COST RATES- PARTNERSHIP. Indirect costs are approved for reimbursement or as a cost-share requirement and have an effective period applicable to the term of this agreement.

1. If TRPA has never received or does not currently have a negotiated indirect cost rate, they are eligible for a de minimis indirect cost rate up to 10 percent of modified total direct costs (MTDC). MTDC is defined as all salaries and wages, fringe benefits, materials and supplies, services, travel, and contracts up to the first $25,000 of each contract.

2. For rates greater than 10 percent and less than 25 percent, TRPA shall maintain documentation to support the rate. Documentation may include, but is not limited to, accounting records, audit results, cost allocation plan, letter of indirect cost rate approval from an independent accounting firm, or other Federal agency approved rate notice applicable to agreements.

3. For a rate greater than 25 percent, the U.S. Forest Service may require that TRPA request a federally approved rate from TRPA’s cognizant audit agency no later than 3 months after the effective date of the agreement. TRPA will be reimbursed for indirect costs or allowed to cost-share at the rate reflected in the agreement until the rate is formalized in the negotiated indirect cost rate (NICRA) at which time, reimbursements for prior indirect costs or cost-sharing may be subject to adjustment.

4. Failure to provide adequate documentation supporting the indirect cost rate, if requested, could result in disallowed costs and repayment to the U.S. Forest Service.

N. OVERPAYMENT. Any funds paid to TRPA in excess of the amount entitled under the terms and conditions of this agreement constitute a debt to the Federal Government. The following must also be considered as a debt or debts owed by TRPA to the U.S. Forest Service:
- Any interest or other investment income earned on advances of agreement funds; or - Any royalties or other special classes of program income which, under the provisions of the agreement, are required to be returned; 








 


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If this debt is not paid according to the terms of the bill for collection issued for the overpayment, the U.S. Forest Service may reduce the debt by:

1. Making an administrative offset against other requests for reimbursement.

2. Withholding advance payments otherwise due to TRPA.

3. Taking other action permitted by statute (31 U.S.C. 3716 and 7 CFR, Part 3, Subpart B).

Except as otherwise provided by law, the U.S. Forest Service may charge interest on an overdue debt.

O. AGREEMENT CLOSE-OUT. Within 120 days after expiration or notice of termination TRPA shall close out the agreement.

Any unobligated balance of cash advanced to TRPA must be immediately refunded to the U.S. Forest Service, including any interest earned in accordance with 7CFR3016.21/2CFR 215.22.

Within a maximum of 120 days following the date of expiration or termination of this agreement, all financial performance and related reports required by the terms of the agreement must be submitted to the U.S. Forest Service by TRPA.

If this agreement is closed out without audit, the U.S. Forest Service reserves the right to disallow and recover an appropriate amount after fully considering any recommended disallowances resulting from an audit which may be conducted later.

P. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS. The parties to this agreement shall monitor the performance of the agreement activities to ensure that performance goals are being achieved.

Performance reports must contain information on the following:
- A comparison of actual accomplishments to the goals established for the period.

Wherever the output of the project can be readily expressed in numbers, a computation of the cost per unit of output, if applicable. - Reason(s) for delay if established goals were not met. - Additional pertinent information.

TRPA shall submit annual performance reports to the U.S. Forest Service Program Manager. These reports are due 90 days after the reporting period. The final performance report must be submitted either with TRPA’s final payment request, or separately, but not later than 120 days from the expiration date of the agreement. 








 


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Q. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. TRPA shall retain all records pertinent to this agreement for a period of no less than 3 years from the expiration or termination date. As used in this provision, records includes books, documents, accounting procedures and practice, and other data, regardless of the type or format. TRPA shall provide access and the right to examine all records related to this agreement to the U.S. Forest Service, Inspector General, or Comptroller General or their authorized representative. The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept.

If any litigation, claim, negotiation, audit, or other action involving the records has been started before the end of the 3-year period, the records must be kept until all issues are resolved, or until the end of the regular 3-year period, whichever is later.

Records for nonexpendable property acquired in whole or in part, with Federal funds must be retained for 3 years after its final disposition.

R. FREEDOM OF INFORMATION ACT (FOIA). Public access to grant or agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.

Public access to culturally sensitive data and information of Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2008 Farm Bill).

S. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO) 13513, “Federal Leadership on Reducing Text Messaging While Driving,” any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b) using any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperators, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government.

T. PUBLIC NOTICES. It is The U.S. Forest Service's policy to inform the public as fully as possible of its programs and activities. TRPA is/are encouraged to give public notice of the receipt of this agreement and, from time to time, to announce progress and accomplishments. Press releases or other public notices should reference the Agency as follows:
“The Lake Tahoe Basin Management Unit of the U.S. Forest Service, U.S.

Department of Agriculture”









 


Exhibit D
Participating Agreement
133
USDA, Forest Service OMB 0596-0217
FS-1500-16

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TRPA may call on The U.S. Forest Service's Office of Communication for advice regarding public notices. TRPA is/are requested to provide copies of notices or announcements to the U.S. Forest Service Program Manager and to The U.S. Forest Service's Office of Communications as far in advance of release as possible.

U. FUNDING EQUIPMENT. Federal funding under this agreement is not available for reimbursement of TRPA’s purchase of equipment. Equipment is defined as having a fair market value of $5,000 or more per unit and a useful life of over one year.

V. CONTRACT REQUIREMENTS. Any contract under this agreement must be awarded following TRPA’s established procurement procedures, to ensure free and open competition, and avoid any conflict of interest (or appearance of a conflict).

TRPA must maintain cost and price analysis documentation for potential U.S. Forest Service review. TRPA is/are encouraged to utilize small businesses, minority-owned firms, and women’s business enterprises.

W. U.S. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS,
AUDIOVISUALS AND ELECTRONIC MEDIA. TRPA shall acknowledge U.S.

Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this agreement.

X. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. TRPA shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding.

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.)
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, DC 20250-9410 or call toll free voice (866) 632- 9992, TDD (800) 877-8339, or voice relay (866) 377-8642.

USDA is an equal opportunity provider and employer.

If the material is too small to permit the full statement to be included, the material must, at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunity provider."
Y. REMEDIES FOR COMPLIANCE RELATED ISSUES. If TRPA materially fail(s) to comply with any term of the agreement, whether stated in a Federal statute or regulation, an assurance, or the agreement, the U.S. Forest Service may take one or more of the following actions:









 


Exhibit D
Participating Agreement
134
USDA, Forest Service OMB 0596-0217
FS-1500-16

Page 12 of 14 ends

1. Temporarily withhold cash payments pending correction of the deficiency by TRPA or more severe enforcement action by the U.S. Forest Service;

2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance;

3. Wholly or partly suspend or terminate the current agreement for TRPA’s program;

4. Withhold further awards for the program, or

5. Take other remedies that may be legally available, including debarment procedures under 2 CFR part 417.

Z. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated, in whole or part, as follows:

1. When the U.S. Forest Service and TRPA agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated.

2. By 30 days written notification by TRPA to the U.S. Forest Service setting forth the reasons for termination, effective date, and in the case of partial termination, the portion to be terminated. If the U.S. Forest Service decides that the remaining portion of the agreement will not accomplish the purposes for which the agreement was made, the U.S. Forest Service may terminate the agreement in its entirety.

Upon termination of an agreement, TRPA shall not incur any new obligations for the terminated portion of the agreement after the effective date, and shall cancel as many outstanding obligations as possible. The U.S. Forest Service shall allow full credit to TRPA for the U.S. Forest Service share of obligations that cannot be cancelled and were properly incurred by TRPA up to the effective date of the termination. Excess funds must be refunded within 60 days after the effective date of termination.

AA. ALTERNATE DISPUTE RESOLUTION – PARTNERSHIP AGREEMENT. In the event of any issue of controversy under this agreement, the parties may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to conciliation, facilitation, mediation, and fact finding.

BB. DEBARMENT AND SUSPENSION. TRPA shall immediately inform the U.S.

Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should TRPA or any of their 








 


Exhibit D
Participating Agreement
135
USDA, Forest Service OMB 0596-0217
FS-1500-16

Page 13 of 14 ends

principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the U.S. Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary.

CC. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS. All non federal government entities working on this agreement will adhere to the below provisions found in the Consolidated Appropriations Act, 2016, Pub. L. 114-113, relating to reporting fraud, waste and abuse to authorities:
(a) The recipient may not require its employees, contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(b) The recipient must notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements inconsistent with paragraph (a) of this award provision are no longer in effect.
(c) The prohibition in paragraph (a) of this award provision does not contravene requirements applicable to any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(d) If the Government determines that the recipient is not in compliance with this award provision, it:
(1) Will prohibit the recipient's use of funds under this award, in accordance with sections 743, 744 of Division E of the Consolidated Appropriations Act, 2016, (Pub. L. 114-113) or any successor provision of law; and (2) May pursue other remedies available for the recipient's material failure to comply with award terms and conditions.

DD. MODIFICATIONS. Modifications within the scope of this agreement must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. The U.S. Forest Service is not obligated to fund any changes not properly approved in advance.

EE. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the date of the last signature and is effective through September 1, 2030 at which time it 








 


Exhibit D
Participating Agreement
136
USDA, Forest Service OMB 0596-0217
FS-1500-16

Page 14 of 14 ends

will expire. The expiration date is the final date for completion of all work activities under this agreement.

FF. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In Witness Whereof, the parties hereto have executed this agreement as of the last date written below.

JULIE W. REGAN, Executive Director
Tahoe Regional Planning Agency
Date

ERICK J. WALKER, Forest Supervisor
U.S. Forest Service, Lake Tahoe Basin Management
Unit
Date
The authority and format of this agreement have been reviewed and approved for signature.



KRISTINE GIBSON
U.S. Forest Service Grants Management Specialist
Date
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.

KRISTINE GIBSON Digitally signed by KRISTINE
GIBSON
Date: 2025.08.28 11:27:26 -07'00'









 






ERICK WALKER Digitally signed by ERICK WALKER
Date: 2025.08.30 08:21:17 -07'00'
Exhibit D
Participating Agreement
137
U.S. Forest Service OMB 0596-0217
FS-1500-17B
Attachment: A
USFS Agreement No.: Mod. No.:

Cooperator Agreement No.:

Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). (a) (b) (c) (d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $44,000.00 $322,021.33 $34,000.00 $0.00 $400,021.33 Travel $0.00 $0.00 $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $9,750.00 $0.00 $9,750.00
Supplies/Materials $0.00 $0.00 $0.00 $0.00 $0.00
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $43,500.00 $378,279.00 $421,779.00
Other $3,157,699.71 $3,157,699.71
Subtotal $44,000.00 $3,479,721.04 $87,250.00 $378,279.00 $3,989,250.04 Coop Indirect Costs $48,303.20 $13,087.50 $61,390.70
FS Overhead Costs $6,600.00 $6,600.00
Total $50,600.00 $3,528,024.23 $100,337.50 $378,279.00
$4,057,240.73
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
100.00%
(h)
(g)
Matching Costs Determination
Total Forest Service Share = (f)

88.20%
Total Project Value:
(e)
Total

11.80%
Agreements Financial Plan (Short Form)
25-PA-11051900-007
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding

FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS

Page 1 ends










 


Exhibit D
Participating Agreement
138
Standard Calculation
Job Description Cost/Day # of Days Total
Fuels Manager $500.00 20.00 $10,000.00
Forest Health Manager $700.00 20.00 $14,000.00
Hydrologist/Project Manager $500.00 20.00 $10,000.00
Aquatic Biologist $500.00 20.00 $10,000.00
Non-Standard Calculation
Total Salaries/Labor $44,000.00
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
Non-Standard Calculation
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total

WORKSHEET FOR
Standard Calculation
Non-Standard Calculation
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.

The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

FS Non-Cash Contribution Cost Analysis, Column (a)
Equipment
Travel
Salaries/Labor









 


Exhibit D
Participating Agreement
139
Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total

15.00% $6,600.00
Total FS Overhead Costs $6,600.00
Standard Calculation
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
$44,000.00
Subtotal Direct Costs
Forest Service Overhead Costs
TOTAL COST $50,600.00
Printing
Other Expenses
Subtotal Direct Costs
Supplies/Materials
$44,000.00
Non-Standard Calculation









 


Exhibit D
Participating Agreement
140
Job Description Cost/Day # of Days Total
Watersheds and Water Quality Program Manager $560.66 111.80 $62,681.79 Department Manager $648.23 72.80 $47,191.14
Grant Manager $361.78 214.50 $77,601.81
Executive Assistant $406.50 107.25 $43,597.13
EIP Program Manager $545.62 55.90 $30,500.16
EIP Data Specialist $448.14 134.89 $60,449.30
Total Salaries/Labor $322,021.33
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total
Total Equipment $0.00

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.

The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation









 


Exhibit D
Participating Agreement
141
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/project Total
Cole Project 1.00 $248,156.38 $248,156.38
CHIPS Project 1.00 $735,793.46 $735,793.46
Lower Rosewood Creek AOP Project (NTCD) 1.00 $750,000.00 $750,000.00 Needle Peak Localized Treatment (City of SLT) 1.00 $300,000.00 $300,000.00 AIS Monitoring and Habitat Protection (TRCD) 1.00 $1,063,749.87 $1,063,749.87 Tahoe Blue Beaches (League to Save Lake Tahoe) 1.00 $60,000.00 $60,000.00 Total Other $3,157,699.71
Current Overhead Rate Total

15.00% $48,303.20
$48,303.20
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Printing
Supplies/Materials
Standard Calculation
TOTAL COST $3,528,024.23
$3,479,721.04
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$48,303.20
Non-Standard Calculation









 


Exhibit D
Participating Agreement
142
Job Description Cost/Day # of Days Total
CHIPS Board Member oversight/meetings $350.00 40.00 $14,000.00 CHIPS Finance Director $350.00 24.00 $8,400.00
CHIPS payroll/Admin/HR Support $275.00 24.00 $6,600.00
CHIPS Forestry Fellow - Field Operations $2.00 2500.00 $5,000.00 Total Salaries/Labor $34,000.00
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total
Cole Project Vehicle (25 mile 25.00 $0.65 100.00 $1,625.00 CHIPS Project Vehicle (25 m 25.00 $0.65 100.00 $6,500.00 Watershed Projects (25 mile 25.00 $0.65 100.00 $1,625.00

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Cooperator Non-Cash Contribution Cost Analysis, Column (c) Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.

NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation









 


Exhibit D
Participating Agreement
143
Total Equipment $9,750.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
CHIPS Crew Development and Training 2.00 $20,000.00 $40,000.00 CHIPS Training Materials & Supplies 2.00 $1,750.00 $3,500.00 Total Other $43,500.00
Current Overhead Rate Total

15.00% $13,087.50
$13,087.50
Non-Standard Calculation
Non-Standard Calculation
Supplies/Materials
Standard Calculation
Non-Standard Calculation
Standard Calculation
Printing
TOTAL COST $100,337.50
$87,250.00
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$87,250.00
Non-Standard Calculation
Standard Calculation









 


Exhibit D
Participating Agreement
144
Job Description Cost/Day # of Days Total
Total Salaries/Labor $0.00
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Cooperator In-Kind Contribution Cost Analysis, Column (d) Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.

NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The NonStandard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation









 


Exhibit D
Participating Agreement
145
Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
Cole Project non-federal match $60,735.00
Remaining projects non-federal match $317,544.00
Total Other $378,279.00
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Printing
Supplies/Materials
Standard Calculation
TOTAL COST $378,279.00
$378,279.00
Other Expenses
Subtotal Direct Costs
Non-Standard Calculation









 


Exhibit D
Participating Agreement
146
Attachment B TRPA/USFS Agreement # 25-PA-11051900-007
Scope of Work
Forest Health Projects:

Project Name: Calaveras Healthy Impact Product Solutions (CHIPS) EIP Number: 02.01.01.0097 (and 26, 27, and 89)
Project Proponent: USFS
Project ĞƐĐƌŝƉƟŽŶ: Hazard tree ŵŝƟŐĂƟŽŶ and fŽƌĞƐƚŚĞĂůƚŚĂŶĚĨƵĞůƌĞĚƵĐƟŽŶŽŶĨŽƌĞƐƚƐLJƐƚĞŵůĂŶĚƐ͕ ŝŶĐůƵĚŝŶŐƵƌďĂŶůŽƚƐ͘,/W^ĐƌĞǁƉĞƌĨŽƌŵƐŚĂnjĂƌĚƚƌĞĞĨĂůůŝŶŐ͕ŚĂŶĚƚŚŝŶŶŝŶŐ͕ƉŝůŝŶŐ͕ĐŚŝƉƉŝŶŐ͕ŽƌƐŝŵŝůĂƌ ĂĐƟǀŝƟĞƐŽŶĨŽƌĞƐƚƐĞƌǀŝĐĞƵƌďĂŶůŽƚƐ͕ >ĂŬĞdĂŚŽĞĂƐŝŶDĂŶĂŐĞŵĞŶƚhŶŝƚ (LTBMU) ƉƌŽũĞĐƚĂƌĞĂƐ;Ğ͘Ő͕͘ ^ŽƵƚŚ^ŚŽƌĞ&ƵĞůƐZĞĚƵĐƟŽŶĂŶĚ,ĞĂůƚŚLJ&ŽƌĞƐƚZĞƐƚŽƌĂƟŽŶ͕West Shore Wildland Urban Interface Fuels ZĞĚƵĐƟŽŶWƌŽũĞĐƚ͕ ĂŶĚhƌďĂŶ&ŽƌĞƐƚĞĨĞŶƐĞŽŶĞ&ƵĞůƐZĞĚƵĐƟŽŶWƌŽũĞĐƚͿ͕ĂŶĚĂƚĚĞǀĞůŽƉĞĚƌĞĐƌĞĂƟŽŶ sites.

Match: Non-ĐĂƐŚĐŽŶƚƌŝďƵƟŽŶŽĨϮϬйĨƌŽŵ,/W^
Federal Nexus: &ŽƌĞƐƚŚĞĂůƚŚĂŶĚĨƵĞůƌĞĚƵĐƚŝŽŶǁŽƌŬŽŶĨŽƌĞƐƚƐLJƐƚĞŵ;ĨĞĚĞƌĂůͿůĂŶĚƐ͘ Project Name: Cole Property
EIP Number: 02.01.01.0157
Project Proponent: USFS
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ The ŐŽĂůŽĨƚŚĞŽůĞhŶŝƚ,ĂnjĂƌĚŽƵƐ&ƵĞůƐZĞĚƵĐƟŽŶWƌŽũĞĐƚŝƐƚŽƉƌŽƚĞĐƚůŝĨĞ͕ ƉƌŽƉĞƌƚLJ͕ĂŶĚƚŚĞĞŶǀŝƌŽŶŵĞŶƚďLJƌĞĚƵĐŝŶŐŚĂnjĂƌĚŽƵƐĨŽƌĞƐƚĨƵĞůƐĂŶĚŝŵƉƌŽǀŝŶŐĨŽƌĞƐƚŚĞĂůƚŚ͘dŚŝƐ ƉƌŽũĞĐƚĂŝŵƐƚŽŵŝƟŐĂƚĞǁŝůĚĮƌĞƌŝƐŬƐƚŽƚŚĞĐƌŝƟĐĂůŝŶĨƌĂƐƚƌƵĐƚƵƌĞǁŝƚŚŝŶĂŶd around the project area, as ǁĞůůĂƐĞŶŚĂŶĐĞƚŚĞƐĂĨĞƚLJŽĨƚŚĞƐƵƌƌŽƵŶĚŝŶŐĐŽŵŵƵŶŝƚLJ͘LJƐƚƌĂƚĞŐŝĐĂůůLJƚƌĞĂƟŶŐƚŚĞůĂŶĚƐĐĂƉĞ͕ƚŚŝƐ ƉƌŽũĞĐƚǁŝůůŶŽƚŽŶůLJƌĞĚƵĐĞĨƵĞůůŽĂĚƐďƵƚĂůƐŽĐƌĞĂƚĞĚĞĨĞŶƐŝďůĞƐƉĂĐĞƚŚĂƚƐƵƉƉŽƌƚƐĮƌĞƐƵƉƉƌĞƐƐŝŽŶ ĞīŽƌƚƐĚƵƌŝŶŐĂǁŝůĚĮƌĞĞǀĞŶƚ͘ĚĚŝƟŽŶĂůůLJ͕ƚŚĞƉƌŽũĞĐƚǁŝůůďĞŶĞĮƚƚŚĞĂĚũĂĐĞŶƚŶĞŝŐŚďŽƌŚŽŽĚĂŶĚƚŚĞ ŶĞĂƌďLJǁŝůĚůŝĨĞĐĞŶƚĞƌďLJƌĞĚƵĐŝŶŐƚŚĞƉŽƚĞŶƟĂůĨŽƌĐĂƚĂƐƚƌŽƉŚŝĐǁŝůĚĮƌĞƐ͕ǁŚŝĐŚĐŽƵůĚƚŚƌĞĂƚĞŶďŽƚŚ ŚƵŵĂŶĂŶĚǁŝůĚůŝĨĞ͘dŚƌŽƵŐŚĐĂƌĞĨƵůƉůĂŶŶŝŶŐ͕ƉĞƌŵŝƫŶŐ͕ĂŶĚŝŵƉůĞŵĞŶƚĂƟŽŶ͕ǁĞǁŝůůŵŽĚŝĨLJĮƌĞ ďĞŚĂǀŝŽƌƚŽƐƵƉƉŽƌƚƐƵƉƉƌĞƐƐŝŽŶĞīŽƌƚƐ͕ĞŶŚĂŶĐĞĨŽƌĞƐƚƌĞƐŝůŝĞŶĐĞ͕ĂŶĚŝŶĐƌĞĂƐĞƚŚĞǀŝŐŽƌŽĨƚŚĞƌĞƐŝĚƵĂů ƐƚĂŶĚ͘/ŶĚŽŝŶŐƐŽ͕ƚŚĞƉƌŽũĞĐƚǁŝůůďĞŶĞĮƚƚŚĞƐƵƌƌŽƵŶĚŝŶŐĐŽŵŵƵŶŝƚLJĂŶĚǁŝůĚůŝĨĞĂƌĞĂƐ͕ĞŶƐƵƌŝŶŐĂ safer and more resilient landscape for both people and nature.

Match: $60, 735
Federal Nexus: Yes
Watersheds and Water Quality Projects:

Project Name: >ŽǁĞƌZŽƐĞǁŽŽĚƌĞĞŬƋƵĂƟĐKƌŐĂŶŝƐŵWĂƐƐĂŐĞWƌŽũĞĐƚ– /ŵƉůĞŵĞŶƚĂƟŽŶ EIP Number: 01.02.01.0093
Project Proponent: EĞǀĂĚĂdĂŚŽĞŽŶƐĞƌǀĂƟŽŶŝƐƚƌŝĐƚ;EdͿ Project ĞƐĐƌŝƉƟŽŶ: dŚŝƐƉƌŽũĞĐƚǁŝůůƌĞŵŽǀĞƚǁŽƐƚĂŶĚƉŝƉĞͬŵĞƚĂůĐƵůǀĞƌƚĐƌŽƐƐŝŶŐƐŝŶƐƚĂůůĞĚŝŶƚŚĞůĂƚĞ ϵϬƐĂƚ/ŶĐůŝŶĞtĂLJĂŶĚƵƉƐƚƌĞĂŵŶĞĂƌĂŶĞdžŝƐƟŶŐŵƵůƟ-ƵƐĞƉĂƚŚĂŶĚƌĞƉůĂĐĞƚŚĞŵǁŝƚŚƐƚƌƵĐƚƵƌĞƐƚŚĂƚ ĂůůŽǁĨŽƌƚŚĞƉĂƐƐĂŐĞŽĨŶĂƟǀĞƐĂůŵŽŶŝĚƐ͘/ŶĂĚĚŝƟŽŶ͕ƉƌŽũĞĐƚŽƵƚĐŽŵĞƐǁŝůůďĞmonitored and a ŵŽŶŝƚŽƌŝŶŐƌĞƉŽƌƚƉƌŽǀŝĚĞĚĂƐƉĂƌƚŽĨƚŚĞĚĞůŝǀĞƌĂďůĞƐ͘ Match: ΨϱϬ͕ϬϬϬĨƌŽŵdĂŚŽĞ&ƵŶĚ͕ĂĚĚŝƟŽŶĂůŵĂƚĐŚĨƵŶĚŝŶŐŝƐLJĞƚƚŽďĞĚĞƚĞƌŵŝŶĞĚ Federal Nexus: dŚĞƉƌŽũĞĐƚĂƌĞĂŝƐǁŝƚŚŝŶƚŚĞŚŝƐƚŽƌŝĐƌĂŶŐĞĨŽƌ>ĂŚŽŶƚĂŶĐƵƩŚƌŽĂƚƚƌŽƵƚ;>dͿ͕ǁŚŝĐŚ ƉƌŽǀŝĚĞƐĂĨĞĚĞƌĂůŶĞdžƵƐǁŝƚŚ>dďĞŝŶŐĂĨĞĚĞƌĂůůLJůŝƐƚĞĚƐƉĞĐŝĞƐ͘dŚĞƉƌŽũĞĐƚǁŝůůĂůƐŽĞdžƉĂŶĚĂĐĐĞƐƐƚŽ LCT habitat on USFS lands upstream.









 


Exhibit D
Participating Agreement
147
Schedule: dŚĞƉƌŽũĞĐƚǁŝůůďĞŝŵƉůĞŵĞŶƚĞĚŝŶϮϬϮϲ͕ƐŽĨƵŶĚŝŶŐǁŝůůŶĞĞĚƚŽďĞĂǁĂƌĚĞĚďLJ&ĞďƌƵĂƌLJŽĨ ϮϬϮϲƚŽĨĂĐŝůŝƚĂƚĞĐŽŶƚƌĂĐƚƐŽůŝĐŝƚĂƟŽŶĂŶĚĂǁĂƌĚ͘
Deliverables: Project permits, as-ďƵŝůƚĚƌĂǁŝŶŐƐĂŶĚŵŽŶŝƚŽƌŝŶŐƌĞƉŽƌƚ͘ Project Name: ƋƵĂƟĐ/ŶǀĂƐŝǀĞ^ƉĞĐŝĞƐ ;/^Ϳ DŽŶŝƚŽƌŝŶŐĂŶĚ,ĂďŝƚĂƚWƌŽƚĞĐƟŽŶWƌŽũĞĐƚ EIP Number: 01.03.01.0048
Project Proponent: dĂŚŽĞZĞƐŽƵƌĐĞŽŶƐĞƌǀĂƟŽŶŝƐƚƌŝĐƚ
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ dŚŝƐƉƌŽũĞĐƚǁŝůůƉůĂŶĂŶĚŝŵƉůĞŵĞŶƚŵŽŶŝƚŽƌŝŶŐĂŶĚƚƌĞĂƚŵĞŶƚĂƚƉƌĞǀŝŽƵƐůLJ ĐŽŵƉůĞƚĞĚƋƵĂƟĐ/ŶǀĂƐŝǀĞWůĂŶƚƚƌĞĂƚŵĞŶƚůŽĐĂƟŽŶƐŽŶEĂƟŽŶĂů&ŽƌĞƐƚ^LJƐƚĞŵůĂŶĚƐƚŽĞŶƐƵƌĞŶŽŶĞǁ ŝŶĨĞƐƚĂƟŽŶƐŽĐĐƵƌ͕ƉƌŽũĞĐƚƐŵĞĞƚŽďũĞĐƟǀĞƐ͕ĂŶĚďŝŽůŽŐŝĐĂůĂŶĚƉŚLJƐŝĐĂůŚĂďŝƚĂƚĐŽŶĚŝƟŽŶƐŽŶE&^ůĂŶĚƐ ĂƌĞĐŽŶƐĞƌǀĞĚͬĞŶŚĂŶĐĞĚ͘ǁŽƌŬƉůĂŶǁŝůůďĞĚĞǀĞůŽƉĞĚĂŶĚƌĞǀŝĞǁĞĚͬĂƉƉƌŽǀĞĚďLJ&ŽƌĞƐƚ^ĞƌǀŝĐĞƐƚĂī͘ dŚĞǁŽƌŬƉůĂŶǁŝůůŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐƚĂƐŬƐ͗ϭ͘WĞƌŵŝƚĂŶĚ ŶǀŝƌŽŶŵĞŶƚĂůŽŵƉůŝĂŶĐĞ͕Ϯ͘^ŝƚĞ-ƐƉĞĮĐ
mŽŶŝƚŽƌŝŶŐƉůĂŶƐ͕ϯ͘WƌŽũĞĐƚŵĂŶĂŐĞŵĞŶƚƉůĂŶƐ͕ϰ͘ĂƚĂďĂƐĞŵĂŶĂŐĞŵĞŶƚ͕ĂŶĚϱ͘WƌŽũĞĐƚƐŝƚĞ ĐŽŽƌĚŝŶĂƟŽŶ͘ƋƵĂůŝĮĞĚ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƐƵůƚĂŶƚ͕DĂƌŝŶĞdĂdžŽŶŽŵŝĐ^ĞƌǀŝĐĞƐ͕>>;Dd^Ϳ͕ŚĂƐďĞĞŶ ƐĞůĞĐƚĞĚƚŽƉĞƌĨŽƌŵƚŚĞƌĞƋƵŝƌĞĚƚĂƐŬƐ͘
Match: ΨϭϭϬ͕ϬϬϬĨƌŽŵĂůŝĨŽƌŶŝĂdĂŚŽĞŽŶƐĞƌǀĂŶĐLJ͕ΨϲϬ͕ϳϰϯ͘ϳϱĨƌŽŵ ůŬWŽŝŶƚDĂƌŝŶĂƐĞĐƵƌĞĚ͘ŶŽƚŚĞƌ
ΨϱϬ͕ϬϬϬŝƐĂŶƟĐŝƉĂƚĞĚĨƌŽŵĂůŝĨŽƌŶŝĂdĂŚŽĞŽŶƐĞƌǀĂŶĐLJƉƌŽũĞĐƚĨƵŶĚƐ͘ Federal Nexus: /^ŵŽŶŝƚŽƌŝŶŐĂŶĚƚƌĞĂƚŵĞŶƚƐǁŝůůŽĐĐƵƌŽŶE&^ůĂŶĚƐ͘ Schedule: dŚĞƉƌŽũĞĐƚǁŝůůďĞŝŵƉůĞŵĞŶƚĞĚƐƚĂƌƟŶŐŝŶĨĂůůŽĨϮϬϮϱ͘&ƵŶĚŝŶŐǁŝůůŶĞĞĚƚŽďĞĂǁĂƌĚĞĚƚŽ Tahoe RCD in fall of 2025.

Deliverables: ŶŶƵĂůǁŽƌŬƉůĂŶƐĂŶĚĂŶŶƵĂůƌĞƉŽƌƚƐ͕ŽƵƚƌĞĂĐŚĂŶĚƉƵďůŝĐŶŽƟĐĞƐ͘ Project Name: Tahoe Blue Beaches
EIP Number: 04.02.02.0012
Project Proponent: >ĞĂŐƵĞƚŽ^ĂǀĞ>ĂŬĞdĂŚŽĞ
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ dŚŝƐƉƌŽũĞĐƚǁŝůůƌĞŵŽǀĞďĞĂĐŚƐƵď-ƐƵƌĨĂĐĞůŝƩĞƌĨƌŽŵƉŽƉƵůĂƌ&ŽƌĞƐƚ^ĞƌǀŝĐĞ ŵĂŶĂŐĞĚƌĞĐƌĞĂƟŽŶƐŝƚĞƐƚŽƉƌĞǀĞŶƚƚƌĂŶƐŵŝƐƐŝŽŶŽĨƉŽůůƵƟŽŶŝŶƚŽƚŚĞǁĂƚĞƌƐŽĨ>ĂŬĞdĂŚŽĞĂŶĚƌĞĚƵĐĞ ƐĂĨĞƚLJĐŽŶĐĞƌŶƐĂƚƉŽƉƵůĂƌƌĞĐƌĞĂƟŽŶƐŝƚĞƐ͘tŽƌŬĂůƐŽŝŶĐůƵĚĞƐŽƵƚƌĞĂĐŚĂŶĚĞĚƵĐĂƟŽŶƚŽƉƌĞǀĞŶƚůŝƩĞƌ and improve environmental outcomes.

Match: TBD
Federal Nexus: WƌŽũĞĐƚǁŝůůƌĞŵŽǀĞƚƌĂƐŚĨƌŽŵh^&^ůĂŶĚƐŝŶĐůƵĚŝŶŐďĞĂĐŚĞƐĂŶĚŐĞŶĞƌĂůĨŽƌĞƐƚĂƌĞĂƐ͘ Project Name: Needle Peak Localized Treatment (part of overall Upper Bijou Park Creek Watershed ZĞƐƚŽƌĂƟŽŶWƌŽũĞĐƚͿ
EIP Number: 01.01.01.0184
Project Proponent: City of South Lake Tahoe
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ Ɛ ƉĂƌƚŽĨƚŚĞhƉƉĞƌŝũŽƵWĂƌŬƌĞĞŬtĂƚĞƌƐŚĞĚZĞƐƚŽƌĂƟŽŶWƌŽũĞĐƚ͕ŽŶĞŽĨƚŚĞ ƉƌŽũĞĐƚƐƚŚĂƚǁĂƐŝĚĞŶƟĮĞĚƚŽďĞŶĞĮƚǁĂƚĞƌƋƵĂůŝƚLJŝƐƚŚĞEĞĞĚůĞWĞĂŬ>ŽĐĂůŝnjĞĚdƌĞĂƚŵĞŶƚWƌŽũĞĐƚ͘dŚĞ ƐĂŶĚŝŶŐƌŽƵƚĞĂůŽŶŐEĞĞĚůĞWĞĂŬZŽĂĚ͕tŝůĚǁŽŽĚǀĞŶƵĞ͕ĂŶĚ^ŬŝZƵŶŽƵůĞǀĂƌĚĞdžƉĞƌŝĞŶĐĞƐĂŚŝŐŚ ĂƉƉůŝĐĂƟŽŶŽĨƌŽĂĚĂďƌĂƐŝǀĞƐ͘dŚŝƐƉƌŽũĞĐƚŝĚĞŶƟĮĞĚĐŽůůĞĐƟŽŶƉŽŝŶƚƐĂŶĚǁŝůůŝŶƐƚĂůůƐĞĚŝŵĞŶƚƚƌĂƉƐƚŽ ĐĂƉƚƵƌĞƚŚĞůĂƌŐĞƌƐĞĚŝŵĞŶƚŵĂƚĞƌŝĂůďĞĨŽƌĞŝƚŝƐĐĂƌƌŝĞĚĚŽǁŶŝũŽƵWĂƌŬƌĞĞŬ͘dŚĞƐĞĚŝŵĞŶƚƚƌĂƉƐǁŝůů be installed in the ŝƚLJŽĨ^ŽƵƚŚ>ĂŬĞZKtĂƚĐƵƌďĐƵƚƐ͕ĚƌĂŝŶŝŶůĞƚƐ͕ĂŶĚĐƵůǀĞƌƚŽƵƞĂůůƐĂůŽŶŐƚŚĞ ƐĂŶĚŝŶŐƌŽƵƚĞ͘Match: ϭϯйĨƌŽŵůŽĐĂůƐŽƵƌĐĞƐ









 


Exhibit D
Participating Agreement
148
Federal Nexus: dŚĞĨĞĚĞƌĂůŶĞdžƵƐŽĨƚŚŝƐƉƌŽũĞĐƚŝƐƚŚĂƚƚŚĞƌƵŶŽīĨƌŽŵh^&^ůĂŶĚƚƌĂǀĞůƐĚŽǁŶƚŚĞƌŽĂĚƐ ŝŶĐůƵĚĞĚŝŶƚŚŝƐƉƌŽũĞĐƚ;tŝůĚǁŽŽĚǀĞŶƵĞ͕ZĞŐŝŶĂZŽĂĚ͕EĞĞĚůĞWĞĂŬZŽĂĚ͕ĂŶĚ^ŬŝZƵŶŽƵůĞǀĂƌĚͿĂŶĚ ĐĂƌƌŝĞƐƐĞĚŝŵĞŶƚĚŽǁŶŝŶƚŽŝũŽƵWĂƌŬƌĞĞŬ͘dŚŝƐƉƌŽũĞĐƚǁŝůů ƉƌŽǀŝĚĞŽƉƉŽƌƚƵŶŝƟĞƐƚŽĐĂƉƚƵƌĞƚŚĞ ƐĞĚŝŵĞŶƚƉƌŝŽƌƚŽƌĞĂĐŚŝŶŐƚŚĞĐƌĞĞŬ͘
Schedule: dŚĞƉƌŽũĞĐƚŝƐĐƵƌƌĞŶƚůLJŝŶƚŚĞĮŶĂůĚĞƐŝŐŶƐƚĂŐĞ͕ǁŝƚŚ>dZĨƵŶĚŝŶŐƚŽƐƵƉƉŽƌƚŝŵƉůĞŵĞŶƚĂƟŽŶ in 2027.

Goal: dŚĞƉƌŽũĞĐƚŐŽĂůŝƐƚŽƌĞĚƵĐĞƐƚŽƌŵǁĂƚĞƌƉŽůůƵƟŽŶĨƌŽŵƌŽĂĚƐ͕h^&^ůĂŶĚ͕ĂŶĚƉƌŝǀĂƚĞƉĂƌĐĞůƐ͘ Deliverables: dŚĞ
/WƉĞƌĨŽƌŵĂŶĐĞŵĞĂƐƵƌĞŝƐŵŝůĞƐŽĨƌŽĂĚĚĞĐŽŵŵŝƐƐŝŽŶĞĚŽƌƌĞƚƌŽĮƩĞĚ͘ 








 


Exhibit D
Participating Agreement
149









 


Exhibit D
Participating Agreement
150
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:7
Agenda Item: Additional Grant Application to the Federal Aviation Administration (FAA) and Caltrans for Lake Tahoe Airport Runway Maintenance
Executive Summary: On February 10, 2026, the Airport received authorization to apply for an FAA Airport Improvement Program (AIP) grant in the amount of $250,000 for the update of the Lake Tahoe Airport Pavement Maintenance Program. Due to the availability of additional federal funding, the Airport now recommends approval of additional authorization to apply for a supplemental FAA AIP grant in the amount of $50,000, increasing the total FAA grant amount to $300,000. The Airport recommends submitting grant applications to the FAA Airport Improvement Program (AIP) for $300,000.00. Staff will submit a matching grant application to CALTRANS for the update of the Lake Tahoe Airport Runway Maintenance in the amount of $14,250.00 (4.75%). The new total amount the airport would be responsible for would be $315,750.00. NO GENERAL FUNDS WILL BE USED.

Requested Action / Suggested Motions: Pass a Resolution authorizing the Airport Manager to apply for additional FY 2025 -2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant in the amount of $50,000.00 in the combined amount of $300,000.00 and FY 2025-2026 Caltrans State Matching Grant for Lake Tahoe Airport in the amount of $2,375.00, which the combined total will be $14,250.00.

Responsible Staff Member: Milan Jevic, Airport Maintenance Supervisor Reviewed and Approved By: John Dickinson, Airport Manager Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney Attachments:
01-Staff Report-FAA Grant Addition.docx
02-Resolution Airport Pavement
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Council Agenda Report March 10, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: Lake Tahoe Airport Runway 18/36 Pavement Preservation Grant Additional Funds Application
Location: Airport, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150 Responsible Staff Member: Milan Jevic, Airport Maintenance Supervisor, (530) 208-8074 Background: The Lake Tahoe Airport (or “TVL” or the “Airport”) is a historically significant and important transportation facility for the City of South Lake Tahoe and the surrounding region. The Airport directly impacts the area’s economic vitality as an essential transportation resource.

The existing pavements throughout the airport are inclusive of Runway 18/36, parallel taxiway and adjoining taxiway connectors, and general aviation aprons. Each of these airfield pavements was initially constructed in the 1950s. Runway 18/36 was last reconstructed in 2008. This project shall consist of asphalt pavement maintenance on Runway 18/36, and the runway blast pads.

The proposed maintenance for these asphalt pavement areas includes the routing and filling of cracks greater than ¼” inch in width with crack sealant, application of an asphalt-based surface treatment, and application of pavement markings. The proposed periodic maintenance will mitigate pavement cracking and provide a surface treatment resistant to UV rays, water and oxidation.

Staff would like to extend the existing runway pavement’s useful life, maintain the pavement condition for the safe operation of aircraft, and minimize the potential for foreign object debris (FOD) and other environmental issues. The Runway 18/36 Pavement Preservation project will be designed by Consultant Jviation, a Woolpert company, and will be constructed in accordance with current requirements, regulations, rules, policies, grant assurances, and Advisory Circulars (ACs).

Issue and Discussion: The Federal Aviation Administration (FAA) allows eligible general aviation airports to receive up to a 95 percent federal share for Airport Improvement Program (AIP) grants, with the airport sponsor responsible for the remaining 5 percent match through a combination of state and/or local funds. The California Transportation Commission provides

4.75 percent of FAA grant amounts as state matching funds, with the Airport certifying the remaining 0.25 percent of total project costs from local sources.

On February 10, the Airport received authorization to apply for a FAA Airport Improvement Program (AIP) grant in the amount of $250,000.00 for the update of the Lake Tahoe Airport Pavement Maintenance Program. Due to the availability of additional federal funding, the Airport now recommends approval of additional authorization to apply for a supplemental FAA AIP grant in the amount of $50,000.00, increasing the total FAA grant amount to $300,000.00. 152
Council Agenda Report March 10, 2026 Page 2 of 2
Staff will submit a corresponding matching grant application to Caltrans in the amount of $14,250.00, which will leave the airports match now $315,750.00.

Staff Recommendation:

Pass a Resolution approving and authorizing the Airport Manager to apply for an additional FAA AIP grant for the pavement maintenance project. Also, allow the Airport Manager to apply for the Caltrans grant for the same project.

Financial Implications: Upon approval of the FAA and Caltrans Matching grants, staff will bring this back to city council for acceptance of award and for authorization of the Finance Director to appropriate the budget in account# 501800 as follows:
2025-2026 AIP Grants and Caltrans: Lake Tahoe Airport Pavement Maintenance Estimated Project Cost $630,000.00
95% FAA grants - $300,000.00, total in grants

4.75% Caltrans AIP Matching Grant Participation $14,250.00

0.25% City Grant Match and Airport Cash balance of $315,750.00 NO

GENERAL FUNDS WILL BE USED
Environmental Considerations: The project is exempt from review under CEQA Guidelines section 15301(d) (Existing Facilities - restoration or rehabilitation of deteriorated or damaged facilities to meet current standards of public health and safety).

Policy Implications: This pavement maintenance project will extend the useful life of the airfield pavements until the next rehabilitation and reconstruction project in 5-7 years. 153
Resolution 2026-XXX March 10, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
March 10, 2026
Additional Authorization for the Airport Manager to Apply for FY 2025-2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant and Caltrans Grant Program

BACKGROUND
A. The Airport Manager requests to apply for 2025-2026 AIP grants to fund the Runway Maintenance Project with the FAA and to accept when received. This project will be funded 95% from the FAA and 4.75% from Caltrans, which will leave the City’s contributions at 0.25% and the airport’s cash balance for all funds not received from the FAA.

B. The FAA has approved an additional $50,000.00 dollars to the airport for the Runway Pavement Maintenance Project, which will bring the total not to exceed $300,000.00.

C. Caltrans will also match 4.75% which will bring an additional amount up to $14,250.00.

D. On February 10, 2026, City Council approved the airport to apply for FAA and Caltrans funding in the amount of $250,000.00 from FAA and $11,875.00 from Caltrans.

E. Upon award, the Airport Manager will submit to the City Council a request for authorization to accept each of the awards and appropriate the City’s share for the match and additional funding as necessary.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Airport Manager to file the application with the Federal Aviation Administration (FAA) for the Pavement Maintenance Project for an amount not to exceed $300,000.00 from the FAA for the Project at Lake Tahoe Airport. The total amount of the increase will be $50,000.00

2. Authorizes the Airport Manager to file an application for a State AIP Matching grant for this project in the amount not to exceed $14,250.00. Total amount of Caltrans grant match increase will be $2,375.00

3. Authorizes the Airport Manager to sign any documents required to apply for these subject funds on behalf of the City of South Lake Tahoe.

4. Acknowledges that the City’s Match of 0.25% and additional funding as required for the project will be appropriated from the Airport's Cash Balance, for the amount up to $315,750.00, upon the acceptance of each grant award.
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Resolution 2026-XXX March 10, 2026 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on March 10, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
_____________________________ Date:____________
Cody Bass, Mayor
Attest:
____________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 10, 2026
Agenda Item #:8
Agenda Item: Purchase of Two Police Patrol Vehicles and Related Equipment Executive Summary: This action item would authorize the purchase of two (2) 2026 Chevrolet Tahoe 4WD PPV police vehicles, related equipment, and installation for a total purchase price not to exceed $209,474.70. Champion Chevrolet submitted the lowest bid in a competitive bidding process on Planet Bids. The radio equipment will be purchased from Mobile One, the distributor for our EF Johnson/Kenwood radios. The other electronics and upfitting will be obtained through a Placer County cooperative purchase agreement with Lehr.

Requested Action / Suggested Motions: Pass a Motion authorizing the purchase of two (2) 2026 Chevrolet Tahoes from Champion Chevrolet for $131,749.72; police vehicle electronics, equipment, and installation from Lehr for $65,874.86 under a cooperative purchasing agreement, and other relevant equipment, using existing budget appropriations for a total not to exceed $209,474.70, and authorize the Interim City Manager to execute the corresponding Purchase Orders.

Responsible Staff Member: Lt. Scott Crivelli
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-_Staff_Report_Replacement_Marked_Patrol_Vehicles03.docx 02 - BidSummary Chevy Tahoe PPV.pdf
03 - Lehr Quote Vehicle 1.pdf
04 - Lehr Quote Vehicle 2.pdf
05 - MobileOne Patrol Car Radios.pdf
06 - Placer County Cooperative Purchasing Agreeement.pdf 156
Council Agenda Report- March 10, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 10, 2026
Title: Police Patrol Vehicle Replacement
Location: Police Department
Responsible Staff Member: Lieutenant Scott Crivelli (530) 542-6130 Background: The police department needs to replace ageing patrol cars. Historically, funding for the purchase of police vehicles has come almost entirely from Proposition 172, a Safety Sales Tax. This is a restricted revenue source required to be used specifically for public safety services which includes sheriffs, police, fire protection, county district attorneys, county corrections and ocean lifeguards. This request to purchase two replacement patrol police vehicles will use funds from that source.

Issue and Discussion: The Police Operations Division (marked patrol vehicles) currently has several vehicles to be replaced. These replaceable patrol cars have high mileage, high engine hours, or have already been decommissioned due the cost or repair to keep them operable.

The Police Department seeks approval to purchase two (2) 2026 Chevrolet Tahoe police pursuit vehicles (PPV) to be outfitted as patrol cars.

Chevrolet offers the Tahoe in a 4-wheel drive SUV, PPV package. The Police Department has found these specific vehicles to be effective, reliable, and comfortable for all seasons and variable driving conditions in South Lake Tahoe. The Chevy Tahoe has also been selected and currently driven by the California Highway Patrol and El Dorado County Sheriff’s Office. The City’s Fleet Division endorses the purchase of these vehicle types and brand for the police patrol division to maintain consistency in the police fleet for efficiency in maintenance.

The police department recommends the purchase of equipment for upfitting such as radios, restraint backseats, emergency lights, push bumpers, computers, and other internal components. Axon in-car cameras have already been removed from decommissioned patrol cars, which will be re-installed into the new patrol vehicles It should be noted, only one state purchasing contract exists for these specific police make and models. The dealership awarded the contract through state cooperative purchasing, is the same dealer staff had procurement issues with in the past. On a previous purchase, the dealership failed to produce the vehicles, communication was lackluster and ultimately the PO was canceled, and the purchase had to go out to bid a second time. For this reason, staff elected to go through the formal bid process through Planet Bid.
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Council Agenda Report- March 10, 2026 Page 2 of 3
At the request of the Police Department, the Fleet Division advertised the procurement through PlanetBid on January 23, 2026. 29 vendors were notified. When the bidding process closed on February 6, 2026; Jessup Auto Plaza in Cathedral City, CA submitted the lowest bid at $131,740.29. However, Fleet Division Management found in the bidding process Jessup Auto Plaza noted additional fees were pending. Jessup Auto did not specify what additional fees would be pending and to what amount. Due to the fact additional unknown fees will be charged to the city on top or the original quoted amount, the actual cost through Jessup Auto is unknown.

Therefore, staff elected to award the bid to the next lowest bidder, Champion Chevrolet, for a total of $131,749.72 (difference of $9.43).

Financial Implications: The expense of the vehicle purchase recommended in this staff report will have no impact on the City General Fund. The collective bid for these two marked police vehicles was $131,749.72. This makes the price of each individual Chevy Tahoe PPV $65,874.86.

The department recommends purchasing these two replacement police vehicles .

The department also recommends purchasing equipment and upfit services from Mobile One and Lehr. The cost for radio equipment from Mobile One for both vehicles will be $9,999.56. The cost for additional equipment and upfitting from Lehr for both vehicles will be $67,725.42.

The total purchase price, with equipment and upfitting for two 2026 Chevrolet Tahoe 4WD PPVs will be $209,474.70. This purchase will be funded from the Police Department Vehicle Replacement fund, Account # 21102110-46130, which had a current balance of $501,341.60.

The radio purchase will be from Mobile One as they are the distributor for our EF Johnson/Kenwood radios. A cooperative purchase agreement will be used for all other equipment and upfitting from Lehr using Placer County- Lehr contract SCN108420.

Environmental Considerations: This is not a ‘project’ subject to review under the California Environmental Quality Act (CEQA) under CEQA guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications: This report considers Climate Action Plan Action Item EV-2 which directs that city fleet vehicles move toward electric vehicles. Emergency response EVs are not a viable option for emergency response police operations at this time. There are several components to address by city action or developing technology before bringing EVs into the emergency response fleet.

Infrastructure: The infrastructure at the Police Department requires major upgrades to support EV emergency response vehicles. These upgrades include service panel, building wiring, transformers, meters, and the modifications to install each. Additional infrastructure upgrades include a significantly larger emergency generator to carry the additional required capacity to charge in the event of electric utility power loss. These upgrades are being considered and designed under a current contract for Electrical Engineering with EV Range and include several other city fleet EV charging sites as well.

Other considerations are addressed below and deal indirectly with infrastructure by addressing emergency operations rather than routine patrol operations. These other considerations may become irrelevant in the future as adoption of EV becomes universal or as technology advances to provide options not yet considered. 158
Council Agenda Report- March 10, 2026 Page 3 of 3
Fleet Resilience: Emergency operations, such as Caldor Fire response, require continuous vehicle operation with little to no down time between emergency responses or police related activity. Also, police emergency vehicles often leave the basin for assistance in wildfires in our area. Police emergency vehicles left the basin to assist in the Mosqutio Fire, Tamarack Fire, and King Fire. The nature of an emergency response requires the officer and their equipment to be self-sufficient and able to self-evacuate. When police respond to wildfires for assistance, officers are typically in remote areas of El Dorado County or other remote areas, helping facilitate evacuations and patrolling abandoned neighborhoods. These remote areas often have power outages due to the fire, and even with power, offer no EV charging solution to continue emergency assistance.

Collisions: Damage that may be survivable and/or easily reparable for an internal combustion engine emergency response vehicle may be catastrophic for an EV. Sudden and long-term loss of a vehicle patrol vehicle may impact normal and emergency police operations with an inordinate and incapacitating delay for EV replacement, not to mention budget impacts.

The purchase of these vehicles supports the following strategic priorities:
- Priority 3: Ensure Public Safety
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City of South Lake Tahoe
Purchase of Chevrolet Tahoe 4WD PPV (01-23-2026), bidding on 02/06/2026 8:02 AM (PST)

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