South Lake Tahoe City Council
May 5, 2026

City Council
Cody Bass, Mayor
Keith Roberts, Mayor Pro Tem
Scott Robbins, Councilmember
David Jinkens, Councilmember
Heather Horgan, Councilmember
Mission of the City Council
We provide responsive and effective local
government by maintaining a safe, livable, and
well-managed city through smart investment,
reliable services, and thoughtful planning.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, May 5, 2026 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

Remote Public Participation: If you would like to participate remotely, please join the ZOOM meeting by using this link: https://us02web.zoom.us/j/85670431951. If you would like to make a comment, wait for the agenda item to begin, then press the "raise hand" button. Meetings are also live-streamed on Channel 21, the City website at www.cityofslt.us, and YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that precludes the use of remote public participation.

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting 1 1. Proclamation Recognizing May 2026 as "Mental Health Awareness" Month

2. Proclamation Recognizing May 17-23, 2026, as "National Public Works Week" will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Proclamations
Requested Action / Suggested Motions: Issue a Proclamation to Angie Regan with Access Tahoe and Peace Love Tahoe, recognizing May 2026, as "Mental Health Awareness" month.

Item 1- Executive Summary.pdf
Proclamation - May 2026 Mental Health Awareness Month.docx Requested Action / Suggested Motions: Issue a Proclamation to the City Public Works Department recognizing May 17-23, 2026, as "National Public Works Week".

Item 2- Executive Summary.pdf
May 17-23, 2026 National Public Works Week.docx
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes per item and six (6) minutes total per speaker. 2 3. City Council Meeting Minutes

4. Resolution Declaring Intent to Reimburse Fire Station 3 Expenditures

5. Journey of Hope Recreation Center Showers Fee Sponsorship

6. Quarterly Update on the Affordable Housing

7. Inclusionary Housing Ordinance In-Lieu Fees Annual Report

8. Contract with Darren Taylor Construction, Inc. for 2026 Road Rehabilitation Project The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

Requested Action / Suggested Motions: Pass a Motion approving the minutes from the April 18, 2026 and April 21, 2026, City Council meetings.

Responsible Staff Member(s): Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk
Item 3- Executive Summary.pdf
04 18 2026 Special City Council Meeting Minutes.pdf
04 21 2026 City Council Meeting Minutes.pdf
Requested Action / Suggested Motions: Pass a Resolution declaring the City's intent to reimburse certain expenditures related to the Fire Station 3 project from the proceeds of future tax-exempt bond financing.

Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 4- Executive Summary.pdf
01-Staff Report Fire Station 3 Reimbursement Resolution.docx 02-Resolution Fire Station 3 Reimbursement.doc
Requested Action / Suggested Motions: Pass a Resolution authorizing the Use of General Fund to cover 40 cyclists from the Journey of Hope to use the showers at the Recreation & Aquatics Center totaling $120.

Responsible Staff Member(s): John Stark, Director of Parks & Recreation Item 5- Executive Summary.pdf
01-Staff Report - Journey of Hope Rec Center Showers Fee Sponsorship.docx 02-Resolution-Journey of Hope Rec Center Showers Fee Sponsorship.docx Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member(s): Lydia Zuniga, Associate Management Analyst Item 6- Executive Summary.pdf
01-Staff Report - Quarterly Update.docx
Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member(s): Lydia Zuniga, Associate Management Analyst Item 7- Executive Summary.pdf
01-Staff_Report_Inclusionary_Housing_Ordinance_Update (17).docx Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute construction contract with Darren Taylor Construction, Inc. in the amount of $3,636,859.75, for the 2026 Road Rehabilitation Project.

CEQA Determination: This project is categorically exempt under CEQA Guidelines section 15301(c) (Existing Facilities).

Responsible Staff Member(s): Stephen Anderjack, Project Manager Item 8- Executive Summary.pdf
01-Staff Report - 2025 Road Rehabilitation Award.docx
02 - Contract with Darren Taylor Construction Inc.pdf
3 9. Ratification of Amendment to Agreement with CDM Smith, Inc. to Extend Contract Term

10. Acceptance of Lake Tahoe Restoration Act Funds for Construction of Needle Peak Localized Treatment (Part of the Upper Bijou Park Creek Watershed Restoration Project)

11. Sale of Surplus Vehicles and Miscellaneous Small Tools

12. 2025-2026 Master Fee Schedule
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Ratification of Amendment No. 7 to Agreement with CDM Smith, Inc. for engineering services for Pioneer Trail Pedestrian Improvement Project Ph II, to extend the term through December 31, 2026.

CEQA Determination: This project is categorically exempt under CEQA Guidelines section 15301(c).

Responsible Staff Member(s): Lilian Iverson, Engineering Technician Item 9- Executive Summary.pdf
01-Staff Report - CDM Amendment 7.docx
02-Amendment 7 to Agreement with CDM Smith.docx
03-Contract C-009-2019 CDM Smith
04-Amendment 1
05-Amendment 2.pdf
06-Amendment 3
07-Amendment 4.pdf
08-Amendment 5.pdf
09-Amendment 6.pdf
Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute the Memorandum of Understanding with Tahoe Regional Planning Agency to accept up to $300,000 in Lake Tahoe Restoration Act grant funds for the construction of the Needle Peak Localized Treatment Project; and 2) Pass a Resolution authorizing and directing the Director of Finance to accept and appropriate Lake Tahoe Restoration Act grant funds to the Upper Bijou Park Creek Watershed Restoration Project for the construction of the Needle Peak Localized Treatment Project.

CEQA Determination: The Planning Commission adopted the CEQA Initial Study/Mitigated Negative Declaration for the project on November 19, 2020 (SCH # 202090564), and adopted Addendum No. 1 on May 16, 2024.

Responsible Staff Member(s): Brianna Greenlaw, Senior Civil Engineer Item 10- Executive Summary.pdf
01-Staff Report - LTRA Needle Peak.docx
02 - MOU with TRPA.pdf
03-Resolution - LTRA Needle Peak.docx
Requested Action / Suggested Motions: Pass a Motion designating 9 vehicles and miscellaneous small tools for surplus and subsequent disposal following the City's policy on disposition of surplus property.

Responsible Staff Member(s): Mohammad Qureshi, Director of Public Works and Phil Harwood, Fleet Manager
Item 11- Executive Summary.pdf
01-Staff_Report-Surplus Sale.docx
02-Exhibit A-Surplus List.pdf
Public Hearing
Requested Action / Suggested Motions: Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services as presented.

Responsible Staff Member(s): Akemi Nishimura, Accountant I Item 12- Executive Summary.pdf
01-Staff Report - 25-26 Master Fee Schedule.docx
4 13. Amendment to Ordinance Regulating Shared Mobility Devices (First Reading)

14. Grow and Diversify the Economy, Strategic Plan Priority Update #2

15. Resolution Reaffirming the City’s Commitment to the Rights, Dignity, and Safety of all Residents

16. City Green Card Assistance Program
02-Master Fee Schedule 25_26 (Red-Lined).pdf
03-Resolution Master Fee Schedule 25_26.docx
04-Master Fee Schedule 2526 (Exh. A to Reso.).pdf
05-Strengthening Financial Position Feb 2013.pdf
06-Notice of Public Hearing-Master Fee Schedule_04.03.26.pdf 07-South Lake Tahoe User Fee Report.pdf
Regular-Unfinished Business
Requested Action / Suggested Motions: Pass an Ordinance amending Chapter 4.185 of the South Lake Tahoe City Code (Shared Mobility Devices) to increase the City’s liability protections from shared mobility device accidents, add safety measures for shared mobility device operations, and revise operator insurance requirements.

Responsible Staff Member(s): Dan Bardzell, Assistant City Attorney Jeff Roberson, Chief of Police Item 13- Executive Summary.pdf
01 - Staff Report
02 - SMD Ordinance (Redline)
03 - SMD Ordinance Amendments
Requested Action / Suggested Motions: Pass a Motion providing direction to the Interim City Manager on the following: 1) whether to establish (a) an Economic Development Committee with appointments to be made by either the City Council or the City Manager, or (b) an Economic Development Commission to be appointed by City Council; and; 2) whether to pursue a video & social media campaign with the National League of Cities and CGI.

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 14- Executive Summary.pdf
01_-_Staff_Report_Strategic_Plan_Priority_4_update__2_.docx 02 - Attachment A Priority 4 Update PPT.pdf
03 - Attachment B List of Businesses Contacted.docx
04 - Vacant and Underused Properties April 2026.pdf
Requested Action / Suggested Motions: Pass a Motion to either: 1) Pass a Resolution reaffirming the City’s commitment to the rights, dignity, and safety of all residents, regardless of immigration status, and opposing unconstitutional Federal enforcement actions and overreach; or 2) Take no action.

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 15- Executive Summary.pdf
01-Staff Report
02-Resolution - tracked changes.pdf
03-Resolution - clean
Regular-New Business
Requested Action / Suggested Motions: Pass a Motion to either:1) Direct staff to bring back program guidelines and budget allocation for a city green card assistance program; or 2) Take no action.

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 16- Executive Summary.pdf
01-Staff Report Green Card Assistance
02-USCIS Green Card Eligibility Categories
5 17. Housing Terminology, 2025 Housing Element Annual Progress Report and 2027 - 2035 Housing Element Update

18. Resolution in Support of Measure G to Renew Funding for Recreation Facilities Maintenance

19. Status of Efforts to Provide Electrical Service for Ski Run Farmer’s Market

20. Levy of Assessment for Ski Run Business Improvement District for Business License Year 2026/2027

21. Agenda Planning Calendar
Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 17- Executive Summary.pdf
01-Staff Report - 2025 GP HE APR.docx
02-2025 GP & HE APRs.pdf
03 - Housing Terminology_APR.pptx
04 - CSLT_7th-Cycle-RHNA.pdf
Requested Action / Suggested Motions: Pass a Resolution in Support of Measure G to Renew Funding for Recreation Facilities Maintenance.

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 18- Executive Summary.pdf
01-Staff Report - Resolution Supporting Measure G
02-Resolution - Supporting Measure G
Requested Action / Suggested Motions: 1) Pass a Motion providing direction on advancing the design of this project; or, 2) Take no action.

CEQA Determination: This action is statutorily exempt under CEQA Guidelines section 15262 (feasibility and planning studies).

Responsible Staff Member(s): Mohammad Qureshi, Director of Public Works, and Branden Gardella, Project Manager
Item 19- Executive Summary.pdf
01-Staff Report - Electrical Service for Ski Run Farmers Market.docx 02-Status of Ski Run Electrical.pptx
Public Hearing
Requested Action / Suggested Motions: Pass a Resolution confirming the Ski Run Business Improvement District annual report and levying the assessment for business license year 2026/2027.

Responsible Staff Member(s): Ben Hannah - Accountant II Item 20- Executive Summary.pdf
01 Staff Report Ski Run BID 05-05-2026.docx
02-Resolution Ski Run BID
03 SRBID 2026-2027 Budget Proposal.pdf
04 SRBID 2026-2027 Prior Year vs Adopted.pdf
05 SRBID 2026-2027 Budget Proposal includes Measure S.pdf 06 Ski Run BID Report 2026.pdf
07 AB 1572 (Friedman)_Irrigation Mandate.pdf
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Susan Blankenship, City Clerk, and Hilary Roverud, Interim City Manager
APC 04 30 2026.pdf
6 Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday, May 5, 2026, City Council Meeting was posted and available for review on Thursday, April 30, 2026, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed April 30, 2026
\\sb\\ Susan Blankenship, Elected City Clerk
7 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:1
Agenda Item: Proclamation Recognizing May 2026 as "Mental Health Awareness" Month Requested Action / Suggested Motions: Issue a Proclamation to Angie Regan with Access Tahoe and Peace Love Tahoe, recognizing May 2026, as "Mental Health Awareness" month.

Attachments:

Proclamation - May 2026 Mental Health Awareness Month.docx 8 City of South Lake Tahoe
Proclamation
Recognizing May 2026 as
“Mental Health Awareness” Month
Whereas, mental health is vital to the well-being and resilience of individuals and the community, and while fostering understanding, compassion and acceptance help reduce stigma and encourage support; and
Whereas, Access Tahoe, Peace Love Tahoe, SoulShop, Unity at the Lake, Forever 14, the American Foundation for Suicide Prevention, South Lake Tahoe Mutual Aid, Eastern Sierra Counseling Center, Tahoe Youth and Family Services, Mountain High Recovery Center, Conscious Mind Therapy Institute, A Balanced Life Tahoe, Wildflower Wellness, Sacred Nature Circle, Petal Kindness, and other community partners play an important role in supporting mental health, recovery, and community connection; and Whereas, all Americans experience times of difficulty and stress in their lives and mental health is essential to everyone’s overall health and well-being; and Whereas, prevention is an effective way to reduce the burden of mental health conditions; and
Whereas, mental health conditions are real and prevalent in our nation, with early and effective treatment, those individuals with mental health conditions can recover and lead full, productive lives; and
Whereas, we reaffirm our commitment to expanding equitable mental health services, resources, and support systems for all residents.

Now, therefore, be it resolved, that the City Council of the City of South Lake Tahoe hereby proclaim May 2026 as “Mental Health Awareness” month and encourages all residents to promote awareness, support recovery, and to help build a healthy, supported, and connected community.
_____________________ __________________
Cody Bass, Mayor Susan Blankenship
City Clerk
9 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:2
Agenda Item: Proclamation Recognizing May 17-23, 2026, as "National Public Works Week" Requested Action / Suggested Motions: Issue a Proclamation to the City Public Works Department recognizing May 17-23, 2026, as "National Public Works Week".

Attachments:

May 17-23, 2026 National Public Works Week.docx
10 The City of South Lake Tahoe
Proclamation
Recognizing May 17-23, 2026 as
“National Public Works Week”
Whereas, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and well-being of the people of South Lake Tahoe; and, Whereas, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and,
Whereas, it is in the public interest for the citizens, civic leaders, and children in the City of South Lake Tahoe to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and,
Whereas, the year 2026 marks the 66th annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association.

Now therefore, be it resolved that the City Council of the City of South Lake Tahoe does hereby designate the week of May 17–23, 2026, as National Public Works Week and urges all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and advancing quality of life for all.
_________________ ____________________
Cody Bass, Mayor Susan Blankenship
City Clerk
11 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:3
Agenda Item: City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion approving the minutes from the April 18, 2026 and April 21, 2026, City Council meetings.

Responsible Staff Member: Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk Attachments:
04 18 2026 Special City Council Meeting Minutes.pdf
04 21 2026 City Council Meeting Minutes.pdf
12 City of South Lake Tahoe
Special City Council
Meeting Minutes
Saturday, April 18, 2026 at 10:00 am
Multi-Generational Recreation and Aquatics Center
1110 Rufus Allen Blvd, South Lake Tahoe, CA 96150
NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Land Acknowledgement.

Call to Order
Mayor Bass called the meeting to order at approximately 10:07 a.m.

City Council Present
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Horgan and Jinkens.

Councilmember Robbins was absent.

Welcome
Mayor Bass welcomed everyone to the new Multi-Generational Recreation and Aquatics Center and provided opening remarks.

New Business

1. Grand Opening Celebration - Multigenerational Recreation and Aquatics Center The following people addressed the Council:

1. Bryan Todd, Vice President, Roebbelen Contracting

2. Patrick Sheehan, Senior Project Manager, JKAE Design

3. Jerry Bindel, Parks and Recreation Commissioner

4. Hilary Roverud, Interm City Manager

5. John Stark, Director of Parks & Recreation
Public Comment
None.

Adjournment
Mayor Bass adjourned the meeting at approximately 10:57 a.m.

Signed: Attest
__________________________________ ____________________________ Cody Bass, Mayor Susan Blankenship, City Clerk
13 City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, April 21, 2026, at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Land Acknowledgement.

Call to Order/Pledge of Allegiance
Mayor Bass called the meeting to order at 5:30 p.m., and then led the Pledge of Allegiance.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Jinkens and Horgan.

Councilmember Robbins was present over Zoom.

Also present were City Clerk Blankenship, City Attorney Stroud, and Interim City Manager Roverud.

Closed Session Report
Closed Session Report from the April 21, 2026, Meeting

1. Public Employment Appointment - Government Code section 54957(b) Title: City Manager
Action: No reportable action.

Proclamations

1. Proclamation Recognizing April 2026 as "Sexual Assault Awareness" Month Acton: Issued a Proclamation to Chelcee Thomas, Vista Rise Collective, recognizing April 2026 as "Sexual Assault Awareness" Month.

Written public comment was received from the following person:

1. Larry Pedigo

2. Proclamation Recognizing April 2026 as "National Child Abuse Prevention" Month Action: Issued a Proclamation to Amanda Carrilio, El Dorado County Child Abuse Prevention Council, recognizing April 2026 as "National Child Abuse prevention" month.

Written public comment was received from the following person:

1. Larry Pedigo
Presentations

3. Presentation by Terry Rubald and Kevin Dredge with Lions International Action: Received and filed.

Public Communications
Public comments were heard from the following people:

1. Jessamie Lashire and Katherine Miller, South Lake Tahoe Library- Support of Measure B 14

2. Melissa Soderston- Support of Measures B and G, support for immigrant rights, need for process to be respectful towards all people

3. Alan Miller- Tahoe Keys Marina project remodel did not meet 30 day noticing requirement

4. Ed Mosur- Public comment clock, mobile home lots repurposed to affordable housing

5. John Messina- Support for ICE and removal of illegal immigrants

6. Scott Loberg- Support nonprofits, old Fire Station 3 repurposed to be used for boat inspections, PT Revolution contract, plastic water bottle ban, plastic contamination in the lake, oppose Measures B and G, Mayor bass business with El Dorado County

7. Jerry Bindel, Parks and Recreation Commissioner- opening of the new Recreation Center

8. Donielle Morse- Tahoe Blue Fins Swim Team

9. Astrid Mallein- Tahoe Blue Fins Swim Team

10. Patricia Sussman- Tahoe Blue Fins Swim Team

11. Angie Reagan- Mental Health Month Proclamation, cannabis tax cut, PT Revolution

12. Jessica Grime- Tahoe Blue Fins Swim Team

13. DJ Guess- Tahoe Blue Fins Swim Team

14. Eric Paulin- Tahoe Blue Fins Swim Team
City Commission Reports
Nicole Ramirez-Thomas, Parks and Recreation Commission- Presented a letter of input on behalf of the Commission regarding the Shared Mobility Ordinance.

Consent Agenda
Action: Moved/Seconded: Horgan/Jinkens
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed the Consent Agenda.

4. City Council Meeting Minutes
Action: Passed Motion 2026-054 approving the minutes from the March 24, 2026, City Council meeting.

5. 2025 Annual Comprehensive Financial Report (ACFR)
Action: Receive and File.

6. Acceptance of Funds from California State Boating and Enforcement Aid Program for Police Boat Safety and Enforcement Program
Action: Passed Resolution 2026-034: 1) authorizing acceptance of an amount up to $39,953.66 from the California State Boating and Enforcement Aid Program; 2) authorizing and directing the Mayor, or the Chief of Police to execute the Program Agreement (C-112-2026) and each reimbursement claim; (3) accepting El Dorado County vessel property taxes in the amount up to $59,508.00 for a total program amount up to $99,461.66; and 4) authorizing budget of that amount into the current City’s budget into account #237 02110 effective July 1, 2026.

Public comment was heard from the following person:

1. Scott Loberg

7. Grant Application to California Division of Boating and Waterways for Boating Safety and Enforcement Equipment
Action: Passed Resolution 2026-035 authorizing Police Department staff to apply for grant funding through the Division of Boating and Waterway Boating Safety and Enforcement Equipment Grant in an amount up to $100,000 to purchase, replace and/or upgrade boating safety and law enforcement equipment.

Public comment was heard from the following person:

1. Scott Loberg
15 8. Amendment to Agreement with Stantec Consulting Services, Inc. for Construction Support Services for the Tahoe Valley Stormwater and Greenbelt Improvement Project (Phase 2)
Action: Passed Motion 2026-055 authorizing and directing the Mayor to execute Amendment No.12 to the Professional Services Agreement with Stantec Consulting Services, Inc. (C-113-2026) for a not-to-exceed amount of $9,700 for a total not-to-exceed contract amount of $796,300.

Public comment was heard from the following person:

1. Scott Loberg

9. Award Bid Alternate C to Herback General Engineering's Construction Contract and Accept Funds from Tahoe Fund for the Tahoe Valley Stormwater and Greenbelt Improvement Project, Phase 2
Action: 1) Passed Motion 2026-056 awarding Bid Alternate C to Herback General Engineering's Construction Contract for Phase 2 of the Tahoe Valley Stormwater and Greenbelt Improvement Project, contingent on the SWRCB Prop 1 Grant extension; and 2) Passed Resolution 2026-036 authorizing and directing the Director of Public Works or designee to accept the Tahoe Fund grant terms, and authorizing and directing the Director of Finance to appropriate the funds received from Tahoe Fund to the Tahoe Valley Stormwater and Greenbelt Improvement Project.

10. Affordable Housing and Sustainable Communities (AHSC) Program Application for the Sugar Pine Village Phase 2B Affordable Housing Project
Action: Passed Resolution 2026-037 authorizing staff to submit a joint application with Related Companies of California LLC under the AHSC Program for an amount not to exceed $30,000,000 of which an amount not to exceed $20,000,000 will be provided as a loan for the affordable housing construction and an amount not to exceed $10,000,000 will be provided as a reimbursable grant for Housing Related Infrastructure (HRI), Sustainable Transportation Infrastructure (STI), Transit Related Infrastructure (TRA) or Program activities as defined in the AHSC Program Guidelines.

Written public comment was received from the following person:

1. Larry Pedigo

11. Affordable Housing and Sustainable Communities (AHSC) Program Application for the Affordable Housing Project at 3900/3908 Lake Tahoe Boulevard Action: Pass a Resolution 2026-038 authorizing staff to submit a joint application with NDC Lake Tahoe LP under the AHSC Program for an amount not to exceed $30,000,000 of which an amount not to exceed $20,000,000 will be provided as a loan for the affordable housing construction and an amount not to exceed $10,000,000 will be provided as a reimbursable grant for Housing Related Infrastructure (HRI), Sustainable Transportation Infrastructure (STI), Transit Related Infrastructure (TRA) or Program activities as defined in the AHSC Program Guidelines.

Public comments were heard from the following people:

1. Ed Mosur

2. Scott Loberg
Written public comment was received from the following person:

1. Larry Pedigo

12. Amendment to Agreement with CDM Smith, Inc. for Surveying and Easement Acquisition Services for the Dennis T. Machida Memorial Greenway Phase 1C Action: Passed Motion 2026-057 authorizing and directing the Mayor to execute Amendment No. 1 to the Professional Services Agreement with CDM Smith, Inc. (C-114-2026) to allow an additional eighteen months to complete the Scope of Work. This Amendment extends the term to October 23, 2027.
16 13. Purchase of HPE Alletra 5010 Storage Array and Five-Year Support Contract Action: Passed Motion 2026-058: 1) Approving the purchase of an HPE Alletra 5010 storage array with five years of manufacturer support under the NASPO ValuePoint cooperative purchasing agreement (C-115-2026) in the amount of $139,700.45; and 2) Authorizing the Interim City Manager to execute the necessary purchase documents to complete the acquisition.

Public Hearing

14. Tentative Subdivision Map for Zalanta II Resort at the Village Action: Moved/Seconded: Jinkens/Horgan
Yes: Bass, Robbins, Jinkens, Horgan
Absent (Recused): Roberts
Note: Mayor Pro Tem Roberts recused himself from participating on this item due to business interest in the area, and left the meeting.

Action: Passed Resolution 2026-040: 1) finding the Tentative Subdivision Map is consistent with the City General Plan, the Tourist Core Area Plan, and the City-Wide Design Standards, and meets the findings required by the California Subdivision Map Act; 2) finding the Tentative Subdivision Map will not have a significant effect on the environment as disclosed in the EIR/EIS for Redevelopment Project 3 and the subsequent 2007 Second Addendum; and 3) approving the Tentative Subdivision Map (File #TSM25-002).

Public comment was heard from the following person:

1. Scott Loberg
Note: Public Hearing was split to take up Item 16 sooner on the agenda.

Regular-Unfinished Business

16. Liberty Utilities Presentation
Note: Mayor Bass announced this item would be heard after Item 14.

Action: Moved/Seconded: Roberts/Jinkens
Action: Passed Motion 2026-059 providing direction to work with the Mayor on making changes to the letter to the California Public Utility Commission, including a request for a moratorium on SMART meters, ask TRPA for help on the safety perspective, and to have a thorough review of Liberty’s rate policies and audit that does not include general business infrastructure but only applies to improvements and opportunities to provide a better product.

The following person addressed the Council:

1. Eric Schwarzrock, President of Liberty Utilities
Public comments were heard from the following people:

1. Scott Loberg

2. John Messina

3. Nick Exine, South Tahoe Public Utilities District

4. Melissa Soderston

5. Molly Armanino, Tahoe Climate Change Action Network

6. Luke Shidler

7. John Friedrich

8. Ed Mosur

9. Danielle Hughes, Tahoe SPARK

10. David Gabriel

11. Heather Cade-Bauer

12. Erick Asbury

13. Alan Miller *written comment submitted
Written public comment was received from the following people:

1. Larry Pedigo

2. Marcia Schultz

3. Molly Armanino, Tahoe Climate Action Network 17
Public Hearing

15. 2025-2026 Master Fee Schedule
Action: Moved/Seconded: Roberts/Bass
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-060 continuing this item to the May 5, 2026, City Council meeting.

Written public comment was received from the following person:

1. Larry Pedigo
Regular-Unfinished Business
Action: Moved/Seconded: Horgan/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-061 to extend the meeting past 10:00 p.m.

17. Collaborative Bear Process and Protocol
Action: Moved/Seconded: Horgan/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-063 providing direction regarding Collaborative Bear Process and Protocol on: (1) increasing fines for violations related to trash management and providing wildlife access to food; (2) provide direction to pursue designating the City as a Bear Wise Community and return at a later date on what is need to accomplish this designation; (3) Use existing staff to continue collaborating with other organizations on liaison work; (4) formal written correspondence from City Council to CDFW requesting continuation of Trap, Tag, and Haze program in South Lake Tahoe, consideration of relocation process of bears to avoid lethal removal, and formal correspondence to the Bear League requesting their members not interfere with CDFW staff in data collection processes, and requesting data sharing with the City; (5) Not providing pilot program funding to partner with South Tahoe Refuse; and (6) continuation of City facilitation of discussions between CDFW, Bear League and community partners regarding management of habituated bears.

The following person addressed the Council:

1. Morgan Kilgour, Regional Manager CDFW

2. Jeff Tillman, South Tahoe Refuse
Public comments were heard from the following people:

1. Leona Allen

2. Melissa Soderston

3. Scott Loberg

4. Toochi Sulch

5. Ed Mosur

6. Anne Bryant, Bear League *written comment submitted

7. John Messina

8. Nicole Corrado

9. Heather Cade-Bauer

10. Susan Sybert

11. Alejandra Bus Nago
Written public comment was received from the following person:

1. Robyn Johnson

18. Ordinance Amending Shared Mobility Device Regulations (First Reading) Note: This item was continued to the May 5, 2026, City Council meeting.

Action: Moved/Seconded: Horgan/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-062 to continue Item 18, Ordinance Amending Shared Mobility Device Regulations (First Reading) to the May 5, 2026, City Council Meeting.

Agenda Planning Calendar

19. Agenda Planning Calendar
Action: Received and filed. 18
Updates and Announcements (City Attorney, City Clerk, City Manager) City Clerk Blankenship

1. May 26, 2026, Special City Council Meeting discussing ethics and protocol. (Mayor Pro Tem Roberts requested the start time to be 11:00 a.m. and Council provided consensus).

Interim City Manager Roverud

1. Thank you to City staff for opening of the new Recreation Center.

Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Councilmember Jinkens

1. Thank you to City staff for opening of the new Recreation Center.

Councilmember Horgan

1. Thank you to Council for her appointment to fill the vacancy.

Councilmember Robbins

1. Request for CCA status update and reengaging on becoming a municipal energy utility (Jinkens seconded).

Mayor Bass

1. Attended National League of Cities Conference, Washington D.C.

Adjournment
Mayor Bass adjourned the meeting at 11:31 p.m.
19 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:4
Agenda Item: Resolution Declaring Intent to Reimburse Fire Station 3 Expenditures Executive Summary: This item requests City Council adoption of a reimbursement resolution related to the planned issuance of tax-exempt bonds for the Fire Station 3 project. The resolution declares the City’s intent to reimburse itself for eligible project expenditures incurred prior to bond issuance, in accordance with Internal Revenue Code requirements. Adoption of the resolution does not obligate the City to issue bonds but preserves its ability to reimburse prior costs from future bond proceeds if financing is completed.

Requested Action / Suggested Motions: Pass a Resolution declaring the City's intent to reimburse certain expenditures related to the Fire Station 3 project from the proceeds of future tax-exempt bond financing.

Responsible Staff Member: Olga Tikhomirova, Director of Finance Reviewed and Approved By: Susan Blankenship, City Clerk Heather Stroud, City Attorney Attachments:
01-Staff Report Fire Station 3 Reimbursement Resolution.docx 02-Resolution Fire Station 3 Reimbursement.doc
20 Council Agenda Report May 5, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Resolution Declaring Intent to Reimburse Fire Station 3 Expenditures Location: Citywide
Responsible Staff Member: Olga Tikhomirova, Director of Finance Background: Fire Station 3 was originally built in 1957 and has undergone only minor renovations. The facility was not originally designed to meet the operational and essential service needs of a modern fire station.

On October 19, 2021, City Council awarded a contract to JK Architecture for design and assessment services. The resulting condition assessment identified significant deficiencies, including noncompliance with current building codes and structural, mechanical, and electrical issues. The facility also does not adequately support the operational, administrative, and residential needs of the Fire Department personnel.

On March 28, 2023, staff presented renovation and replacement options to City Council. On September 12, 2023, City Council directed staff to proceed with planning for construction of a new one-story fire station on adjacent property (Option D), with an estimated cost of $19.75 million, $1.1 million for LEED Gold certification, and a flashing beacon on US Highway 50. Since then, the City has allocated funding within the Fire Station 3 Capital Project (Fund 301) to support project-related expenditures, including Measure S sales tax funds designated for public safety.

To facilitate the project, the City entered into negotiations with BMO Bank N.A. for the purchase of approximately 1.53 acres of adjacent property. On March 25, 2025, City Council approved the property acquisition, and escrow closed in January 2026.

Since that time, the City has incurred and will continue to incur costs related to the planning, design, acquisition, and future construction of Fire Station 3. The City intends to reimburse such expenditures from the proceeds of future bond financing and is adopting this resolution to declare its official intent to do so in accordance with applicable federal tax regulations.

Issue and Discussion: The City is planning to finance a portion of the Fire Station 3 project through the issuance of tax-exempt bonds. In order to comply with Internal Revenue Code (Code) requirements related to tax-exempt financing, the City must declare its intent to reimburse itself for eligible project expenditures incurred prior to the issuance of the bonds.

A reimbursement resolution serves as this formal declaration of intent. Adoption of the resolution allows the City to use future bond proceeds to reimburse itself for certain prior expenditures, subject to applicable federal limitations. Generally, reimbursement must occur no later than 18 months after 21 Council Agenda Report May 5, 2026 Page 2 of 2
the later of (i) the date on which the expenditure is paid, or (ii) the date on which the project is placed in service, and in no event more than three years after the expenditure is incurred.

Adoption of the reimbursement resolution does not obligate the City to issue bonds, nor does it commit the City to reimburse specific expenditures. Rather, it preserves the City’s ability to do so if and when bonds are issued.

The proposed resolution has been prepared in consultation with bond counsel and meets the requirements of the Internal Revenue code for reimbursement of prior expenditures from future bond proceeds.

Financial Implications: Adoption of the reimbursement resolution will not result in a financial commitment. If bonds are issued in the future, prior expenditures incurred up to 60 days prior to the date of adoption will become eligible to be reimbursed from bond proceeds. Any such reimbursement will be limited to available bond proceeds and will not constitute a general obligation of the City.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications: This action supports City Council Strategic Plan 2025-2030 priorities related to public safety, infrastructure investment, and organizational effectiveness, including cross-cutting concepts of “Organizational Development”, aimed at continuously investing in the City’s internal capacity – people, systems, and structures – to better serve the community. 22 Resolution 2026-XXX May 5, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by City of South Lake Tahoe City Council
May 5, 2026
Declaring Its Intention to Reimburse Certain Capital Expenditures Relating to Fire Station 3 from the Proceeds of Tax-Exempt Obligations BACKGROUND:

A. The City of South Lake Tahoe (the “City”) owns and operates public facilities and property within the City.

B. The City anticipates undertaking certain capital improvements to its fire safety facility, commonly referred to as Fire Station 3, located at 2101 Lake Tahoe Boulevard (the “Project”), and further anticipates issuing debt to finance all or a portion of the costs of the Project.

C. The City expects to incur certain expenditures in connection with the Project prior to the issuance of such debt and desires to reimburse itself for such expenditures from the proceeds of tax-exempt obligations.

D. Section 1.150-2 of the Treasury Regulations (the “Regulations”) promulgated under the Internal Revenue Code of 1986, as amended (the “Code), requires that, in order for proceeds of tax-exempt obligations to be used to reimburse prior expenditures, the issuer must declare its reasonable official intent to reimburse such expenditures prior to the payment thereof.

E. The City Council hereby finds and determines that it is in the best interest of the City to declare its official intent to reimburse such expenditures.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Declaration of Intent. The City hereby declares its official intent, pursuant to Section 1.150-2 of the Regulations, to reimburse itself for certain capital expenditures incurred in connection with the Project from the proceeds of one or more series of tax-exempt obligations (the “Obligations”).

2. Maximum Amount. The maximum principal amount of Obligations expected to be issued for the Project is $35,000,000.

3. Reimbursement of Prior Expenditures. The City reasonably expects to reimburse itself for expenditures incurred in connection with the Project prior to the issuance of the Obligations, which are paid from the Fire Station 3 Capital Project account (Fund 301), subject to the limitations set forth in the Code and the Regulations.

4. Effective Date. This Resolution shall take effect immediately upon its adoption.

Adopted by the City Council of the City of South Lake Tahoe on May 5, 2026, by the following vote:

Yes:

No:

Absent:

Abstain:
23 Resolution 2026-XXX May 5, 2026 Page 2 of 2
_______________________ Date: _______________
Cody Bass, Mayor
Attest:
_______________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council
24 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:5
Agenda Item: Journey of Hope Recreation Center Showers Fee Sponsorship Executive Summary: The Journey of Hope is a cross-country bicycle journey to raise awareness and celebrate the abilities of all people. About 40 participants will be cycling through South Lake Tahoe in June 2026 and will be supported by local hosts during their stay. They requested use of the Recreation & Aquatics Center’s showers during their stay. There is a $3 fee for use of the showers Staff requests that City Council authorize the use of General Fund to cover the $120 in fees for use of the showers at the Recreation & Aquatics Center by the Journey of Hope participants.

Requested Action / Suggested Motions: Pass a Resolution authorizing the Use of General Fund to cover 40 cyclists from the Journey of Hope to use the showers at the Recreation & Aquatics Center totaling $120.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Journey of Hope Rec Center Showers Fee Sponsorship.docx 02-Resolution-Journey of Hope Rec Center Showers Fee Sponsorship.docx 25 Council Agenda Report- May 5, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Journey of Hope Rec Center Showers Fee Sponsorship Location: Recreation & Aquatics Center
Responsible Staff Member: John Stark, Director of Parks and Recreation (530) 307-9145 Background: The Journey of Hope is a cross-country bicycle journey to raise awareness and celebrate the abilities of all people. About 40 participants will be cycling through South Lake Tahoe in June 2026 and will be supported by local hosts during their stay. They requested use of the Recreation & Aquatics Center’s showers during their stay. There is a $3 fee for use of the showers Staff requests that City Council authorize the use of General Fund to cover the fees for use of the showers at the Recreation & Aquatics Center by the Journey of Hope participants. With approximately 40 cyclists, these fees would total an estimated $120.

Issue and Discussion:

City Council authorization is required to allow the Parks and Recreation Department to apply General Fund support toward the fees for use of the Recreation & Aquatics Center showers. This approach enables the City to support this request, while still recognizing and accounting for the cost of using City facilities totaling $120.

Financial Implications: The total for 40 cyclists using the Recreation & Aquatics Center showers would be $120.

Environmental Considerations: This action is not a project subject to review under the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15378(b)(4) (government funding mechanisms or fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment).

Policy Implications: Strategic Plan Priorities supported by sponsoring the shower fees include: 7.7 Continue to improve access for people of all abilities to all public spaces. 26 Resolution 2026-XXX May 5, 2026 Page 1 of 1
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
May 5, 2026
Authorizing the Use of General Fund to Cover Shower Use Fees at the Recreation Center for the Journey of Hope Participants

BACKGROUND
A. The Journey of Hope is a cross-country bicycle journey to raise awareness and celebrate the abilities of all people. About 40 participants will be cycling through South Lake Tahoe in June 2026 and will be supported by local hosts during their stay.

B. Staff requests that City Council authorize the use of General Fund to cover the fees for use of the showers at the Recreation & Aquatics Center by the Journey of Hope participants.

With approximately 40 cyclists, these fees would total an estimated $120.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Use of General Fund to cover shower use fees for the Journey of Hope participants totaling $120.

Adopted by the City of South Lake Tahoe City Council on May 5, 2026, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
27 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:6
Agenda Item: Quarterly Update on the Affordable Housing Executive Summary: On March 28, 2023, Mayor Pro Tem Bass (seconded by former Council Mayor Wallace) requested to agendize an item to require a quarterly report on the number of people actively on the waiting lists for affordable housing through the City. The last quarterly update was provided to Council on February 10, 2026. This report includes an update on the affordable housing waitlist, the Long-Term Rental Incentive Program since the program was brough-inhouse and the Rental Assistance Program (RAP).

Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member: Lydia Zuniga, Associate Management Analyst Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Quarterly Update.docx
28 Council Agenda Report May 5, 2026 Page 1 of 6
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Quarterly Update on the Affordable Housing Waitlist Location: City-wide
Responsible Staff Member: Lydia Zuniga, Associate Management Analyst Background: On March 28, 2023, Mayor Bass (seconded by former Mayor Wallace) requested to agendize an item to require a quarterly report on the number of people actively on waiting lists for affordable housing throughout the City. Consistent with this directive the Development Services Department submits quarterly reports to the City Council to document various statistics related to the City’s housing programs, including the number of people actively waiting for affordable housing.

At its November 21, 2023 meeting, the Council requested that ongoing reporting also be conducted on the program formerly known as the Lease 2 Locals Program and newly renamed to the Long-Term Rental (LTR) Incentive Program.

Issue and Discussion: Before the City Council is the quarterly update on the updated waitlist from the affordable housing properties within the City, an update on the Long-Term Rental (LTR) Incentive Program and the Rental Assistance Program (RAP). The Shelter Pass Program (SPP) was still underway when this report was written, an update will be provided during the next quarterly report.

On June 3, 2025, Council requested additional information be added pertaining to how the waitlist has changed, trending and how it has evolved. Additionally, this report includes statics as to how many people on the waitlist are from the local area, including the county, and how many people are from out of area, such as a different city, and state.

On February 10, 2026, Council received the last update for the fourth quarter for 2025. The report included a chart as to how the waitlist was trending and changing. Additionally, this report included statics as to how many people on the waitlist are from the local area, including the county, and how many people are from out of area, such as a different city, and state.

Affordable Housing Waitlist
There are currently nine affordable housing properties monitored by the City, totaling 472 units (including Sugar Pine Village). The City is obligated to conduct monitoring to ensure compliance with funding source requirements.

For the purposes of this quarterly housing report, only the waitlist for the eight properties noted below are included. This is because Sugar Pine Village does not have a formal waitlist, as it is in the lease up process for the third 60-unit phase, which will open in July 2026. For the first quarter in 2026, there were 475 people on the eight lists. Based on a review of the individual lists, there 29 Council Agenda Report May 5, 2026 Page 2 of 6
are about 100+ names that appear on multiple lists. The approximate wait times range from 1-7 years depending on the size of the unit.

Below is a chart outlining the breakdown of the units. The 1-bedroom units include 175 people on the waitlist. Followed by the 2-bedroom units, which has about 228 and the 3-bedroom units has a total of 72 people. Resolution 2025-006 authorized the adoption of a Local Tenant Preference Policy which defines the term “local” and the vast majority of the people on the list are locals.

Some of the people not currently residing in the city consist of people working in tahoe and living in the northern Nevada Region or those who previously lived in tahoe and wanting to move back.

Among this population most appear to be from California or Northern Nevada.

Affordable Housing Waitlist Yearly Trend
30 Council Agenda Report May 5
, 2026 Page 3 of 6
31 Council Agenda Report May 5, 2026 Page 4 of 6
Sugar Pine Village (SPV) project is a 248-unit affordable housing project as a result of the California Governor’s Executive Order N-0619, which directed the California Department of General Services (DGS) to identify excess state properties as potential affordable housing development sites. The City has been a financial partner along with the developer Related Companies of California LLC in partnership with St. Joseph Community Land Trust to construct the project. The project is being built in four phases. On October 18, 2024, Sugar Pine Village opened the doors to the first 68 units for phase one and all units were leased.

A waitlist will be provided once all the SPV phases have been received certificates of occupancy and all units have been leased. The lease-up for SPV phase 2, which includes 60 units, is also complete.

Long-Term Rental Incentive Program:

On August 12, 2025, City Council directed staff to bring the Long-Term Rental Incentive Program in-house. Since then, staff have received twenty-two (22) inquiries, the first inquiry came in on August 22
nd
, and staff met with the prospective applicant to review and answer questions regarding the process. Many of the other inquiries were in the County and therefore not eligible.

As of today, staff has processed four (4) Incentive grants in-house.

During the City Council meeting of August 26th, 2025, Council member Robbins expressed interest knowing how the program was being marketed.

On February 10, 2026, the staff report to Council highlighted the success of the program since the program was brought in-house. The report included the marketing efforts at no cost to the city, the unique marketing branding, and the different collaboration efforts conducted by staff to enhance and promote the Long-Term Rental Incentive Program.

The current remaining balance for new grants is $15,513.69, since the program started, the program has assisted 64 households and has housed a total of 153 people including children.

Rental Assistance Program
Rental assistance is often described as a method to diversify the socio-economic make-up of the tenant population while assisting renters to move to diverse rental options that would otherwise be unaffordable without assistance, such as a security deposit. On March 12, 2024, City Council approved the Rental Assistance Program (RAP) and directed staff to allocate $200,000 in the midyear budget review process from the surplus Cannabis revenue fund, for implementation of the program. RAP assists tenants with a security deposit loan and/or a grant to assist with paying for rental applications.

On February 10, 2026, staff highlighted the success of the program. It’s been over two years since the program started.

As of the date of this report, there are 60 approved security deposit applicants for a total of 141 people including children, and 24 approved application fee recipients. The security deposit loans vary between $500 and $2,000 and the application fee amounts have been between $30 and $70.

Staff have received a handful of applications that were either denied or the applications were not complete.
32 Council Agenda Report May 5, 2026 Page 5 of 6
This report emphasizes that the program arrived at a critical time to align with other housing efforts underway. For example, of the 60 approved applicants, 9 applicants were approved for the SPV phase 1, and 27 applicants for phase 2.

Additionally, 7 applicants approved for the RAP successfully transitioned from a Single Room Occupancy (SRO) unit into a SPV unit, which is the intent of the program.

Below is a chart outlining the remaining balance for the RAP.

Staff is currently tracking data on applicants for the RAP program. The majority of the approved applicants either live, work, or grew up in Tahoe and over 63% are families. Most of the applicants are currently employed (over 75%) while about a third (28%) of the applicants are either retired or receive other types of assistance. Prior to finding housing, about 18% of the applicants approved were either unhoused or at risk of homelessness without this assistance. This data exemplifies that RAP is meeting the targeted need and population.

Summary and Highlights
Staff have provided quarterly updates to the City Council for two years on the affordable housing waitlist. The first update was conducted on September 12, 2023, the report showed that there were 1,163 people on the list. During the last quarter in 2023, the report presented an increase from 1,163 to 1,173. However, at the end of the first quarter in 2024 (after phase 1 of SPV opened), the number of people on the waitlist decreased from 1,173 to 1,108. By the end of the third quarter in 2024, the report showed a decrease from 1108 to 939. During the last quarterly update, the report showed a decrease from 939 to 644 people on the waitlist. Currently, the waitlist shows 475 people, which is a significant improvement in the City’s housing landscape.

The waitlist serves to document the number of people actively seeking out affordable units vs the number that are immediately available. Those on the waitlist are choosing to wait for a unit while others may choose to not put their name on the list and seek alternative arrangements. As such, waitlists may be influenced by a variety of factors. Regardless, while the need for affordable housing is well established, the situation does appear to be improving within the city.

Monitoring the waitlists quarterly may provide an indicator of the effectiveness of City and community efforts to address low-income housing needs. The LTR program data is utilized to evaluate the effectiveness of the program as this is the only program supporting moderate income households. The Rental Assistance Program has filled a gap to prevent homelessness and provide housing stability to individuals and/or families who have the funds to pay for rent but do not have the savings for a security deposit. This staff report serves as a monitoring and reporting update to City Council.
33 Council Agenda Report May 5, 2026 Page 6 of 6
Financial Implications: There are no costs associated with this report, except the staff time that would be needed to provide quarterly updates to Council. This report does not result in any modifications to any Housing Programs or has any additional financial implications.

Environmental Considerations: This is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Sections 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications:

This item is consistent with the following adopted policies and programs:

City General Plan Housing Element
Policy 1-1. The City shall adopt programs, ordinances, incentives, land use plans and other regulatory mechanisms that provide opportunities for the private sector to address the housing needs of citizens of all economic levels.

Policy 2-5. The City shall recognize that it will become difficult to attract employees if they cannot afford to purchase or rent housing in South Lake Tahoe. The City shall encourage and support programs and activities that create a robust local economy that provides residents with good paying employment and the means to purchase and/or rent housing in the City.

Policy 5-1. The City shall promote housing opportunities for all persons regardless of source of income, age, race, religion, gender, sexual orientation, marital/familial status, national origin, disability, economic level, or other barriers that prevent choice in housing.

Program 2-9. The City shall continue to provide information that describes the myths and realities of multifamily and affordable housing development.
34 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:7
Agenda Item: Inclusionary Housing Ordinance In-Lieu Fees Annual Report Executive Summary: At its January 24, 2023 meeting, the City Council was presented the Analysis of Local Funding Sources for Housing Initiatives report (Report) that analyzed eight different local discretionary funding sources that could provide revenue to fund the City’s housing initiatives. At its August 8, 2023, meeting, the City Council was presented the findings of the additional analysis. Upon receiving staff presentation, holding public comment and after conducting Council discussion, the City Council directed staff to draft an Inclusionary Housing Ordinance, which was adopted unanimously on November 21, 2023. It has been approximately two and a half years since City Council adopted the Inclusionary Housing Ordinance, this report serves as an annual report to City Council.

Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member: Lydia Zuniga, Associate Management Analyst Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff_Report_Inclusionary_Housing_Ordinance_Update (17).docx 35 Council Agenda Report May 5, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5th, 2026
Title: Inclusionary Housing Ordinance In-Lieu Fee Annual Report Location: Citywide
Responsible Staff Members: Lydia Zuniga, Associate Management Analyst Background: At its January 24, 2023 meeting, the City Council was presented the Analysis of Local Funding Sources for Housing Initiatives report (Report) that analyzed eight different local discretionary funding sources that could provide revenue to fund the City’s housing initiatives. The Council requested that additional nexus and feasibility analysis be completed to further inform discussion about a potential inclusionary housing percentage and in-lieu fee.

The supplemental nexus and feasibility analysis were presented to the City Council on May 2nd.

After receiving the presentation, holding public comment and engaging in Council discussion, direction was provided for staff to conduct enhanced analysis of inclusionary housing and commercial linkage fee policies.

At its August 8, 2023 meeting, the City Council was presented the findings of the additional analysis. Upon receiving staff presentation, holding public comment and after conducting Council discussion, the City Council directed staff to draft an Inclusionary Housing Ordinance, which was adopted unanimously. The first reading of the Inclusionary Housing Ordinance was held on November 7, 2023. The second reading and adoption of this ordinance was on November 21, 2023.

On January 14, 2025, staff provided an update on the Inclusionary Housing In-Lieu Fee Report, staff noted that the Housing Division would provide annual updates.

Issue and Discussion: The Mitigation Fee Act, California Government Code sections 66000- 66025, imposes procedural requirements on certain fees (exactions) imposed on development projects by local governments. The Inclusionary Housing Ordinance is exempt from some requirements of the Mitigation Fee Act under California Building Industry Association v. City of San Jose, 61 Cal. 4th 435 (2015), but Section 65906.6, which was added by Assembly Bill 2663, commencing on January 1, 2026, requires cities to report on the amount of inclusionary housing fees collected in the previous year and whether the fees are intended to be used for a project, and the projects that the fees were spent on.

It has been over two years since City Council adopted Inclusionary Housing Ordinance No. 2023- 1180. The fees collected under the Inclusionary Housing Ordinance will only be spent on construction of deed-restricted affordable housing units (low and moderate). The local contribution for most projects is over $500,000, and as such, staff does not have a project 36 Council Agenda Report May 5, 2026 Page 2 of 3
identified for these funds as of today. Once the balance reaches a significant amount, future projects can be identified.

As of the end of Fiscal Year 2024–2025, the total available revenue at 9/30/2025 is $249,159.44.

The balance for the current Fiscal Year 2025–2026 will be calculated and reported at the close of the fiscal year.

Three single-family dwellings have been completed. The remaining nine homes are at various stages of the permitting and construction process. The table below summarizes each project’s Site Permit Number, Payment Date, Permit Status, Permit Issuance Date and Square Footage.

Financial Implications: There are no costs associated with this report, except for staff time needed to prepare it. This report does not result in any modifications to any Housing Programs or has any additional financial implications.

Environmental Considerations: The recommendation in this report is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Sections 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications: There are no policy implications associated with reporting on the City’s Inclusionary Housing Ordinance, which was adopted consistent with City Strategic Plan Action Item 1.3.4: Establish a local discretionary funding source to leverage access to and increase competitiveness for outside funds, and implement Council direction to conduct outreach to analyze vacancy tax and transient occupancy tax funding sources The recommended action is also consistent with the following adopted policies and programs:

City General Plan Housing Element
37 Council Agenda Report May 5, 2026 Page 3 of 3
Policy 1-1. The City shall adopt programs, ordinances, incentives, land use plans and other regulatory mechanisms that provide opportunities for the private sector to address the housing needs of citizens of all economic levels.

Policy 2-5. The City shall recognize that it will become difficult to attract employees if they cannot afford to purchase or rent housing in South Lake Tahoe. The City shall encourage and support programs and activities that create a robust local economy that provides residents with good paying employment and the means to purchase and/or rent housing in the City.

Program 2-11. The City shall conduct a feasibility study to explore local funding options to support affordable housing projects and programs.
38 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:8
Agenda Item: Contract with Darren Taylor Construction, Inc. for 2026 Road Rehabilitation Project Executive Summary: The City conducts annual road rehabilitation projects. The Department of Public Works solicited bids following the City's procurement policies and recommends the award of 2026 Road Rehabilitation Project to Darren Taylor Construction, Inc. in the amount of $3,636,859.75.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute construction contract with Darren Taylor Construction, Inc. in the amount of $3,636,859.75, for the 2026 Road Rehabilitation Project.

Responsible Staff Member: Stephen Anderjack, Project Manager Reviewed and Approved By: Mohammad Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heater Stroud, City Attorney Hilary Roverud, Interim City Manager
Attachments:
01-Staff Report - 2025 Road Rehabilitation Award.docx
02 - Contract with Darren Taylor Construction Inc.pdf
39 Council Agenda Report May 5, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Award of Construction Contract for the 2026 Road Rehabilitation Project Location: Johnson Blvd, Al Tahoe Neighborhood
Responsible Staff Members: Stephen Anderjack, Project Manager Background: The Public Works Department assembles an annual paving project to maintain the City’s roadway network. The 2026 Road Rehabilitation project will consist of a 2” asphalt overlay on Johnson Blvd and a full depth asphalt replacement on Tallac Ave, San Francisco Ave, and Modesto Ave in the Al Tahoe Neighborhood.

The Johnson Blvd option was selected by City Council at the September 23rd, 2025 City Council Meeting with the James and Eloise Neighborhood Streets. The neighborhood streets portion of the project was switched to the Al Tahoe Neighborhood at the January 13th 2026 City Council meeting because there is planned utility work on the streets in the James and Eloise Neighborhood.

Issue and Discussion: On March 24, 2025, the Public Works Department advertised the 2026 Road Rehabilitation Project bid on the City’s PlanetBids website. The Project Notice to Bidders was also advertised in the Tahoe Daily Tribune per Public Contract Code requirements.

PlanetBids notified 387 bidders . The Project bidding period closed on April 20th, 2026 at 2:00 pm.

Public Works received 7 sealed bids, which were publicly opened and read aloud at the scheduled bid opening at the City Public Works Building. Derren Taylor Construction, Inc was determined to be the lowest responsible and responsive bidder, with a Total Bid (Base Bid + Bid Alts 1-11) of $4,634,247.55.

The bid results are as follows (Base Bid Amounts):

Name of Contractor Total Bid
Darren Taylor Construction, Inc $4,634,247.55
McGuire & Hester $5,105,322.00
All American Construction, Inc $5,221,269.50
Hat Creek Construction, Inc $6,019,969.00
Qualcon Contractors, Inc $6,533,272.00
40 Council Agenda Report May 5, 2026 Page 2 of 3
Martin Brothers Construction $7,188,463.00
F.W. Carson Co. $7,875,242.60
The apparent low bidder, Darren Taylor Construction’s Base Bid and Bid Alt Pricing is Shown in the table below:

Description Price
Base Bid Johnson Blvd, Tallac Ave, San Francisco Ave, $2,499,310.05 Bid Alt 1 Modesto Ave (West) $399,857.30
Bid Alt 2 Modesto Ave (East) $372,328.80
Bid Alt 3 Argonaut Ave $149,205.30
Bid Alt 4 Bellevue Ave $168,581.30
Bid Alt 5 Berkeley Ave $154,187.80
Bid Alt 6 Fresno Ave $153,520.80
Bid Alt 7 Nevada Ave $154,870.30
Bid Alt 8 Sacramento Ave $163,630.80
Bid Alt 9 Oakland Ave $170,007.80
Bid Alt 10 Pasadena Ave $127,017.30
Bid Alt 11 Sacramento Ave Trenching (STPUD
Reimbursement)
$31,725.00
The Public Works Department is recommending to award the Base Bid, and Bid Alts 1, 2, 8, 9, and 11.

The total contract value with all bid alts selected will be $3,636,859.75. This contract will be funded by the Road Maintenance and Rehabilitation Account (RMRA SB-1), City Measure S Funds, and Utility In Lieu Fees.

Pursuant to the authority delegated in Resolution 2006-066, the City Engineer approved the plans, specifications, and Bid Addendum 1 and 2 for the 2026 Road Rehab Project.

Financial Implications: The lowest responsive, responsible bid received for this project is Darren Taylor Construction, Inc., with a Base Bid of $2,499,310.05. With Bid Alts 1, 2, 8, 9, 11 included, the total contract value will be $3,636,859.75.

The total expected expense for this project is listed in the table below:

Expense Description Amount
Darren Taylor Construction, Inc (Base Bid + Bid Alt 1, 2, 8, 9, 11) $3,636,859.75
10% Construction Contingency
$363,685.98
Materials Testing $40,000.00
Labor Compliance Oversite $10,000.00
TOTAL ANTICIPATED EXPENSES $4,050,545.73
The City has on-call contracts with Eastern Sierra Engineering, Inc. for Material Testing, and Crede Group for Labor Compliance services.
41 Council Agenda Report May 5, 2026 Page 3 of 3
The currently available budget in the Street Overlay Program Account (301-50005-48030) is $5,616,535.00, however $222,457.16 is allocated to pay the 2025 Road Rehab retainage, and $1,250,000.00 is allocated to pay for the 2026 Sealing Project. This brings the total project funding available to $4,144,077.84
Environmental Considerations: This project is considered roadway rehabilitation and will not extend the boundaries of the existing roadways. As such, the project is exempt from Tahoe Regional Planning Agency (TRPA) permits and the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(c) (Existing Facilities). All applicable best management practices will be utilized to protect air and water quality during construction.

Policy Implications: The City Council has included Street Rehabilitation as one of their Strategic Priorities and Goals in their 2021-2026 Strategic Plan. This project will help accomplish the City Council’s objective as well as provide adequate roadways for all to use. 42 00500

CITY OF SOUTH LAKE TAHOE

DEPARTMENT OF PUBLIC WORKS

AGREEMENT
DOCUMENT 00500 - AGREEMENT

CITY OF SOUTH LAKE TAHOE

DEPARTMENT OF PUBLIC WORKS

AGREEMENT
for
2026 ANNUAL ROAD REHABILITATION PROJECT
PWC 26-30150005-01
CITY BID NO. 26-30150005-01-BN1
THIS AGREEMENT is made and entered into this 5th day of May, 2026, by and between the City of South Lake Tahoe, a political subdivision of the State of California, herein designated “City”, and Darren Taylor Construction, Inc, herein designated as “Contractor.”
WITNESSETH, that the City and the Contractor, in consideration of the mutual covenants hereafter set forth, agree as follows:

ARTICLE 1 — THE WORK
Contractor agrees to furnish all labor, tools, equipment, facilities, materials, transportation and services necessary to perform and complete, in a good and workmanlike manner, the 2026 ANNUAL ROAD REHABILITATION PROJECT as required pursuant to the Contract Documents.

ARTICLE 2 — COMMENCEMENT AND COMPLETION
The Work to be performed under this Agreement shall commence at the time as specified in the Notice to Proceed, and the Contractor shall diligently undertake the performance of the obligations as set forth in the Contract Documents to achieve Final Completion of the Work (as defined at Section 9.9 Special Provisions) by October 15th, 2026 (the “Contract Time”). No grading or excavation or other land disturbance will be allowed between October 15th and May 1st; all Work shall be performed after the issuance of the Notice to 43 00500

Proceed, and Final Completion achieved within the contract time as set forth in these Bid Documents.

The City and the Contractor recognize that time is of the essence of this Agreement and that the City will suffer financial loss if the Work is not completed within the time specified herein, plus any extensions thereof allowed in accordance with the Contract Documents. The City and Contractor also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by the City if the Work is not completed within the Contract Time.

Accordingly, instead of requiring any such proof, and pursuant to the Contract Documents, the City and the Contractor agree that as liquidated damages (but not as a penalty), the Contractor shall pay the City the sum of $1,000 for each calendar day beyond that portion of the Contract Time within which the Bidder is required to achieve Milestone #1, Substantial Completion (per Document 00100, Article 1.04.A.2), and $500 for each calendar day beyond that portion of the Contract Time within which the Bidder is required to achieve Milestone #2, Final Completion (per Document 00100, Article 1.04.A.3). In accordance with the Contract Documents, including, without limitation Document 00400.4.2 (“Bid Proposal”), the daily amount that Contractor may charge to the City for all delay costs, direct and indirect (and inclusive of all expenses and damages, including, without limitation, jobsite and home office overhead costs and extended general conditions) applicable to the first sixty (60) calendar days of Compensable Delay, if any, is, the amount set forth by Contractor in Document 00400.4.2 (“Bid Proposal”). This sum shall represent the exclusive and sole amount (i.e., payment in full for any and all direct and indirect delay costs) that Contractor, on behalf of itself and subcontractors and suppliers, of every tier, shall receive for any and all Compensable Delay(s) during the first sixty (60) calendar days of actual, Compensable Delay at the Project. Delay costs that may arise from Compensable Delay, if any, beyond the first sixty (60) calendar days of a Compensable Delay, if allowable, shall thereafter be governed by, and subject to, the applicable provisions of Sections 8 and 9 of the Standard Specifications, as modified by the Special Provisions, and the Contract Documents.

ARTICLE 3 — CONTRACT PRICE
The City agrees to pay, and the Contractor agrees to accept, in current funds for the performance of the Work pursuant to the Contract Documents, the Contract Sum for the completion of the Work in accordance with the Contract Documents as follows:

BASE BID (Johnson, Tallac, San Francisco)
BID
ITEM

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
1 Mobilization LS 1 $45,177.30 $45,177.30
2 Traffic Control LS 1 $150,000.00 $150,000.00
3 Temp Erosion Control LS 1 $25,000.00 $25,000.00
4 Adjust Existing Manholes
and Utility Boxes/Valves
to Grade
EA 82 $1,500.00 $123,000.00
44 00500

5 Dig Out and Repair
(Unsuitable Material)
CY 200 $499.43 $99,886.00
6 2" Mill and Pave
(Johnson Blvd)
SY 22165 $27.37 $606,656.05
7 Caltrans Type E
InductIve Loop (Johnson
Blvd)
EA 4 $18,950.00 $75,800.00
8 2" HMA Patching of
Milled Surface (Johnson
Blvd)
SY 1000 $45.83 $45,830.00
9 HMA Patching of Milled
Surface - 1.5" - 6" Cracks
(Johnson Blvd)
LF 8000 $22.05 $176,400.00
Type E AC Dike
(Johnson Blvd)
LF 5920 $2.81 $16,635.20
10 Crack Sealing of Milled
Surface (Johnson Blvd)
LF 8000 $0.75 $6,000.00
11 4" AC (2 Lifts) on 8" AB
(Including Removal of
Existing AC and
Subbase)
SY 17950 $60.55 $1,086,872.5
0 12 Roadway Striping (Yield
Lines 12 in Wide -
Yellow)
LF 72 $14.00 $1,008.00
13 Roadway Striping (Stop
Bar 12 in Wide - White)
LF 430 $14.00 $6,020.00
14 Roadway Striping (Bike
Lane Symbol With
Person - White)
EA 2 $500.00 $1,000.00
15 Roadway Striping (Bike
Lane Arrow - White)
EA 1 $500.00 $500.00
16 Roadway Striping (Type
VII Arrow - White)
EA 2 $500.00 $1,000.00
17 Roadway Striping (Type
IV Arrow - White)
EA 6 $500.00 $3,000.00
18 Roadway Striping (Word
Pavement Markings -
White)
EA 4 $500.00 $2,000.00
45 00500

19 Roadway Striping
(Crosswalk Hatching -
White)
EA 2 $1,800.00 $3,600.00
20 Roadway Stiping (4" Fog
Line - White)
LF 8643 $1.00 $8,643.00
21 Roadway Stiping (4"
Dashed Fog Line - White)
LF 500 $1.00 $500.00
22 Roadway Stiping (4"
Double Centerline -
Yellow)
LF 4891 $2.00 $9,782.00
23 SWPPP LS 1 $5,000.00 $5,000.00
BID ALT 1 - MODESTO AVE (WEST)
BID
ITEM

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
A1.1 Traffic Control LS 1 $33,600.00 $33,600.00
A1.2 Temp Erosion Control LS 1 $1,000.00 $1,000.00
A1.3 Adjust Existing
Manholes and Utility
Boxes/Valves to Grade
EA 17 $2,000.00 $34,000.00
A1.4 Dig Out and Repair
(Unsuitable Material)
CY 10 $499.43 $4,994.30
A1.5 4" AC (2 Lifts) on 8" AB
(Including Removal of
Existing AC and
Subbase)
SY 5390 $60.50 $326,095.00
A1.6 Roadway Striping (Stop
Bar 12 in Wide - White)
LF 12 $14.00 $168.00
BID ALT 2 - MODESTO AVE (EAST)
BID
ITEM

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
A2.1 Traffic Control LS 1 $33,600.00 $33,600.00
A2.2 Temp Erosion Control LS 1 $1,000.00 $1,000.00
A2.3 Adjust Existing
Manholes and Utility
Boxes/Valves to Grade
EA 14 $2,000.00 $28,000.00
46 00500

A2.4 Dig Out and Repair
(Unsuitable Material)
CY 10 $499.43 $4,994.30
A2.5 4" AC (2 Lifts) on 8" AB
(Including Removal of
Existing AC and
Subbase)
SY 5030 $60.55 $304,566.50
A2.6 Roadway Striping (Stop
Bar 12 in Wide - White)
LF 12 $14.00 $168.00
BID ALT 8 - SACRAMENTO AVE
BID
ITEM

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
A8.1 Traffic Control LS 1 $10,500.00 $10,500.00
A8.2 Temp Erosion Control LS 1 $1,000.00 $1,000.00
A8.3 Dig Out and Repair
(Unsuitable Material)
CY 10 $499.43 $4,994.30
A8.4 4" AC (2 Lifts) on 8" AB
(Including Removal of
Existing AC and
Subbase)
SY 2430 $60.55 $147,136.50
BID ALT 9 - OAKLAND AVE
BID
ITEM

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
A9.1 Traffic Control LS 1 $8,400.00 $8,400.00
A9.2 Temp Erosion Control LS 1 $1,000.00 $1,000.00
A9.3 Dig Out and Repair
(Unsuitable Material)
CY 10 $499.43 $4,994.30
A9.4 4" AC (2 Lifts) on 8"
AB (Including Removal
of Existing AC and
Subbase)
SY 2570 $60.55 $155,613.50
BID ALT 11 - SACRAMENTO AVE TRENCHING
BID
ITE
M

DESCRIPTION UNIT QUANTITY UNIT
COST
TOTAL
COST
A11.1 Traffic Control LS 1 $4,200.00 $4,200.00
47 00500

A11.2 Temp Erosion Control LS 1 $1,000.00 $1,000.00
A11.3 Adjust Existing
Manholes and Utility
Boxes/Valves to Grade
EA 4 $2,000.00 $8,000.00
A11.4 4" AC (2 Lifts) Trench
Patch
SY 247 $75.00 $18,525.00
TOTAL CONTRACT SUM $3,636,859.75
For the Total Contract Sum of THREE MILLION, SIX HUNDRED AND THIRTY SIX THOUSAND, EIGHT HUNDRED AND FIFTY NINE dollars and SEVENTY FIVE cents.

The above Total Contract Sum includes all allowances, if any, provided for in the Contract Documents.

Compensation for Unit Price Items shall be based upon the unit prices stated in the above schedule multiplied by the actual quantities or units of work and materials performed or furnished.

Unit prices paid by the City may change depending on actual quantities or units of work completed in accordance with the Contract Documents.

ARTICLE 4 — PREVAILING WAGES
Pursuant to the provisions of California Labor Code, Sections 1770 to 1780, inclusive thereof, the Contractor, and any subcontractor, of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations.

In compliance with Senate Bill 854 (2014) and the California Labor Code, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractors must submit their certified payroll records directly to the Division of Labor Standards Enforcement Compliance Monitoring Unit through the electronic certified payroll reporting (eCPR) system, as well as to the City.

Pursuant to the provisions of California Labor Code Section 1773.2, the Contractor is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the City's office. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California Department of Industrial Relations' website at: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

ARTICLE 5 — CONTRACT DOCUMENTS
The Agreement includes and incorporates by reference the Contract Documents for the Project, which consists of the following documents:
48 00500

(a) Notice to Bidders (Document 00100);
(b) Instructions to Bidders (Document 00200);
(c) Bid Proposal (Document 00400);
(d) Bidder's Bond (Document 00410);
(e) Designation of Subcontractors (Document 00420);
(f) Good Faith Effort for Local Hiring on Public Works Contracts (00421); (g) Verification of Contractor and Subcontractor DIR Registration (00423); (h) California Air Quality Control Board (CARB, Certificates of Reported Compliance (CRC) (00424);
(i) Self-Performance Declaration (Document 00425);
(j) Debarment and Suspension Certifications (Document 00430); (k) Non-Collusion Declaration (Document 00432);
(l) Worker's Compensation Certification (Document 00435); (m) Business and Professions Code Sections 7028.15 and 7031 Statement (Document 00440);
(n) Bidder's Statement of Financial Responsibility, Technical Ability and Experience (Document 00450);
(o) Disclosure of Lobbying Activities (Document 00466); (p) Agreement (Document 00500);
(q) Payment Bond Form (Document 00610);
(r) Performance Bond Form (Document 00620);
(s) Sample Escrow Agreement for Security Deposits In Lieu of Retention (Document 00630);
(t) Warranty/Guaranty Form (Document 00635);
(u) Acknowledgment of City Code (Document 00640);
(v) Bid Document Certification (Document 00650);
(w) The Standard Specifications of the State of California, Department of Transportation, dated 2022; the Standard Plans of the State of California, Department of Transportation, dated 2022, and the South Lake Tahoe Public Improvement and Engineering Standards;
(x) Special Provisions, Document 00700 of the Bid Documents (which incorporate by reference, and, as specified, modify the Standard Specifications of the State of California, Department of Transportation, dated 2022; the Standard Plans of the State of California, Department of Transportation, dated 2022, and the South Lake Tahoe Public Improvement and Engineering Standards);
(y) Supplemental Conditions (Document 00800), if any;
49 00500

(z) General Requirements, if any;
(aa) Construction Progress Documentation (Document 01300); (bb) Technical Specifications;
(cc) Contract Drawings;
(dd) Addenda (numbers ___ to____, inclusive; and
(ee) Permits from other agencies as may be required by law.

Exhibits to this Agreement are enumerated as follows:
• Accepted Contractor’s Bid attached hereto as Exhibit A; • Escrow Bid Document Certification attached hereto as Exhibit B; and • Insurance Certificates and Endorsements as Exhibit C.

ARTICLE 6 — WORKERS’ COMPENSATION
Contractor shall take out and maintain during the life of the Agreement, adequate and sufficient workers’ compensation insurance for all Contractor’s employees employed at the site of improvements, and, if any Work is sublet, Contractor shall require each subcontractor similarly to provide workers’ compensation insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by Contractor. If any class of employees engaged in Work under this contract at the site of the Project is not protected under workers’ compensation law, Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify the City for any damage resulting to it from failure of either Contractor or any subcontractor to take out or maintain such insurance.

By its signature upon this Agreement, Contractor certifies that it has carefully reviewed and is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation, or to undertake self-insurance in accordance with the provisions of the labor Code. Contractor, as a condition precedent to the commencement of its Work pursuant to the Agreement, shall comply with such provisions.

ARTICLE 7 — INDEMNITY AND INSURANCE
To the fullest extent permitted by law, and in strict accordance with the Contract Documents, Contractor shall defend, indemnify, and hold harmless the City, its officials, officers, City Council members, the California Tahoe Conservancy, Board members, employees, agents, the Architect/Engineer, the Engineer/Project Manager and the Project consultants, and their respective principals, officers and employees, and each of them, of and from any and all claims, demands, suits, causes of action, damages, costs, expenses, attorneys' fees, losses, or liability, in law or in equity, of every kind and nature whatsoever related to, arising out of, or in connection with, Contractor's operations to be performed under this Agreement, and as otherwise set forth in Contract Documents, including, without limitation, Section 7-1.05A of the Standard Specifications, as modified by Section 7.11 of the Special Provisions. The obligations of defense and indemnity set forth in this Article, and in the Contract Documents, shall not be limited by any insurance requirements or obligations pursuant to the Contract Documents. The obligations arising from this Article shall not be construed to negate, abridge, or reduce other rights or obligations of 50 00500

indemnity (including all duties to defend), which would otherwise exist as to a party, or person described elsewhere in the Contract Documents.

Contractor shall maintain the insurance coverage described in Section 7-1.06 of the Standard Specifications, as modified by Section 7.12 of the Special Provisions, throughout the performance of the Agreement, including any maintenance, warranty and/or guaranty periods.

This Agreement shall not be operative until evidence of such insurance has been provided to, and approved by, the City as to form, amount, and carrier. Contractor shall not allow any subcontractor to commence Work at the Project until subcontractor provides evidence to Contractor and City that subcontractor has obtained insurance acceptable to the City.

ARTICLE 8 — NOTICES
Whenever any provision of the Contract Documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the address listed below:

Notices required to be given to City: Notices required to be given to Contractor:

Public Works Director/City Engineer
City of South Lake Tahoe ______________________________________ 1740 D Street
South Lake Tahoe, CA 96150-6251 ______________________________________ Notices required to be given to any surety(ies):

ARTICLE 9 — MISCELLANEOUS

9.1 Terms. Terms used in this Agreement will have the meanings indicated in the Contract Documents.

9.2 Assignment. No assignment by a party hereto of any rights under or interests in the Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

9.3 Successors and Assigns. City and Contractor each binds itself, its partners, successors, assign, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.
51 00500

9.4 Severability. Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

9.5 South Lake Tahoe City Code. Contractor acknowledges that all pertinent provisions within the South Lake Tahoe City Code are incorporated by reference as though set forth in full herein, and, further, the failure of Contractor or any subcontractor, of any tier, to comply with any of its/their obligations under the Contract Documents, or the requirements of the South Lake Tahoe City Code, or any other applicable law, code, statute, or regulation, shall be deemed a material breach of the Agreement.

9.6 Third Party Beneficiary. Contractor expressly acknowledges the City's status as a third party beneficiary solely with respect to the performance to be rendered under each subcontract, of any tier, upon the Project, and, as a result, Contractor acknowledges that City possesses, inter alia, the rights enumerated within the South Lake Tahoe City Code as to the enforcement of obligations under subcontracts of any tier.

9.7 Regulatory Requirements. Contractor acknowledges that the Project is subject to requirements and regulations issued on behalf of various governmental and/or regulatory bodies, including, without limitation, the Lahontan Regional Water Quality Control Board and the Tahoe Regional Planning Agency, among others. Contractor agrees to fully and promptly comply with any and all requirements and regulations issued on behalf of such entities.

9.8 Governing Law. This Agreement and the Contract Documents shall be deemed to have been entered into in the County of El Dorado, State of California, and governed by California law. By entering into this Agreement, the Contractor consents and submits to the jurisdiction of Courts of the State of California, County of El Dorado, over any action of law, suit in equity, and/or other proceeding that may arise out of the Contract Documents.

IN WITNESS HEREOF, the said City of South Lake Tahoe, State of California, has caused this Agreement to be executed by its Mayor in its behalf, and the said Contractor has signed this Agreement the day and year first above written.

CITY OF SOUTH LAKE TAHOE Contractor: ______________________ By ____________________________ By _____________________________ Mayor, City of South Lake Tahoe,
State of California Title ____________________________

Business License No. _____________
ATTEST: APPROVED AS TO FORM:

By ________________________ By______________________________ 52 00500

City Clerk City Attorney
City of South Lake Tahoe City of South Lake Tahoe
END OF DOCUMENT 00500
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99 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:9
Agenda Item: Ratification of Amendment to Agreement with CDM Smith, Inc. to Extend Contract Term Executive Summary: Ratification of Amendment 7 is requested to extend the contract term through December 31, 2026. This extension will allow CDM Smith, Inc. to continue providing construction support services, as the project completion is now anticipated in summer 2026.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Ratification of Amendment No. 7 to Agreement with CDM Smith, Inc. for engineering services for Pioneer Trail Pedestrian Improvement Project Ph II, to extend the term through December 31, 2026.

Responsible Staff Member: Lilian Iverson, Engineering Technician Reviewed and Approved By: Mohammad Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - CDM Amendment 7.docx
02-Amendment 7 to Agreement with CDM Smith.docx
03-Contract C-009-2019 CDM Smith
04-Amendment 1
05-Amendment 2
06-Amendment 3
07-Amendment 4
08-Amendment 5
09-Amendment 6
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Council Agenda Report May 5, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Approval and Ratification of Amendment No. 7 to Professional Services Agreement with CDM Smith, Inc. to Extend Contract Term through December 31, 2026 Location: Pioneer Trail, South Lake Tahoe, CA
Responsible Staff Member: Lilian Iverson, Engineering Technician Background:

Pioneer Trail Pedestrian Upgrade Project, Phase 1 (Project), was completed in 2015 and extends from the Pioneer Trail–Lake Tahoe Boulevard intersection to Larch Avenue. Improvements included sidewalks and street lighting on both sides of Pioneer Trail. Public and City Council feedback following completion of Phase 1 indicated strong support for extending these pedestrian improvements from Larch Avenue to Ski Run Boulevard (Phase 2).

On March 19, 2019, the City Council approved a professional services agreement (C-009-2019) with CDM Smith, Inc. to provide engineering design, permitting, and preparation of 100% bid documents for Phase 2.

The City of South Lake Tahoe Public Works Department, in coordination with the Tahoe Regional Planning Agency (TRPA) and the Tahoe Metropolitan Planning Organization (TMPO), secured grant funding for Phase 2. Design began in spring 2019 and has progressed steadily. Construction was originally anticipated for summer 2025.

Previous contract amendments addressed schedule extensions and scope adjustments. Amendments 1, 2, and 4 provided additional time to complete bid documents. Amendment 3 added right-of-way acquisition support. Amendment 5 extended the contract and incorporated additional design work related to South Tahoe Public Utility District waterline abandonment. Amendment 6 extended the contract term through December 31, 2025.

The agreement expired on December 31, 2025; however, the project schedule has since been extended, with construction completion now anticipated in summer 2026. As a result, continued engineering support is needed through December 31, 2026 to align with the revised project timeline.

Issue and Discussion:

Approval of Amendment 7 is requested to extend the contract term through December 31, 2026. This extension will allow CDM Smith, Inc. to continue providing construction support services, as project completion is now anticipated in summer 2026.

Financial Implications:

No additional funding is requested. A remaining balance of $30,752.27 is available within the existing contract to cover construction support and project closeout services.

Environmental Considerations:

The project is categorically exempt under CEQA Guidelines Section 15301(c) (Existing Facilities). 101
Council Agenda Report May 5, 2026 Page 2 of 2
Policy Implications:

The project supports the City Council 2021–2026 Strategic Plan by enhancing pedestrian and bicycle connectivity between Ski Run Boulevard and Stateline.
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City of South Lake Tahoe – CDM Smith
PSA Amendment No. 7 to Master Agreement
RATIFICATION OF AMENDMENT 7 TO PROFESSIONAL SERVICES

AGREEMENT
The Professional Services Agreement C-009-2019 entered on March 19, 2019, between the City of South Lake Tahoe, a municipal corporation ("CITY") and CDM Smith, Inc. ("CONSULTANT") is hereby amended as set forth below.

RECITALS
A. On March 19, 2019, the City entered into the Agreement with Consultant to provide engineering design services for the Pioneer Trail Pedestrian Improvement Project Phase II, for a two-year term ending on March 19, 2021.

B. The project was delayed for approximately two years for various reasons including additional environmental studies needed to satisfy NEPA, COVID-19 shutdowns, and a funding shortfall, so on March 22, 2021, the parties executed Amendment No. 1 to extend the term until June 30, 2023.

C. On June 30, 2023, the parties executed Amendment No. 2 to extend the term for an additional year, until June 30, 2024.

D. On November 9, 2023, the parties executed Amendment No. 3 to add project management to the scope of work and additional compensation of $75,511 to bring the total compensation to $525,854.

E. On July 10, 2024, the parties executed Amendment No. 4 to extend the term for an additional year, until June 30, 2025,
F. October 3, 2024, the parties executed Amendment No. 5 to add additional compensation of $34,558.72 for project management, for a total contract amount of $560.412.72.

G. On May 9, 2025, the parties executed Amendment No. 6 to extend the term for an additional 6 months, until December 31, 2025, and
H. The parties inadvertently allowed the contract to expire on December 31, 2025, and wish to execute this ratification to extend the term of the contract for an additional year, to December 31, 2026.

AGREEMENT
Section 2 of the Professional Services Agreement are hereby amended to read as follows:

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than December 31st, 2026. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by December 31st, 2026 shall constitute a material breach of this Agreement as amended.
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City of South Lake Tahoe – CDM Smith
PSA Amendment No. 7 to Master Agreement
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Cody Bass, Mayor William Hurrell, Vice President
CDM Smith, Inc.

Business License # 32081

APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk CITY SEAL:
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AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement (" Agreement") entered into on March 19, 2019 between the City of South Lake Tahoe, a municipal corporation (" CITY ") and CDM Smith, Inc.

CONSULTANT") is hereb y amended , effective March 19 . 2021 , as set forth below .

RECITALS
A . On March 19 , 2019 , the City entered into the Agreement with Consultant to provide en gineering design services for the Pioneer Trail Pedestrian Improvement Project Phase II , for a two- year term ending on March 19 , 2021 .

B . The project has been delayed for approximately two years for various reasons including additional environmental studies needed to satisfy the National Environmental Policy Act, COVID- 19 shutdowns causing slower than usual review times on essential documents , and a fundin g shortfall for the right- of-way phase , which needs to be completed before Tasks 10 , 11 , and 12 are finalized .

C . The Parties now desire to alter the Agreement' s term to allow Consultant additional time to complete the Scope of Services .

AGREEMENT
The terms ofthe Professional Services Agreement are hereby amended to read as follows :

Section 2 . Term/ Time of Performance . The services by Consultant are to commence upon the execution of this Agreement and sha ll continue until all authorized work is approved by City. All such work shall be completed not later than June 30, 2023 . Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by June 30, 2023 shall constitute a material breach of this Agreement as amended .

City ofSouth Lake Tahoe - CDM SMith , lnc .

PSA Amendment No . I
C-031-2021
C-009-2019) 155
IN WITNESS WHEREOF , the parties have caused th is Agreement to be executed on the date first written above .

CITY OF SO UT H LAKE TA HO E CONSUL TAN T
By : -----------
WiII iam E. Hurrell , Vice Pres ident
Business License # 3208 l0
APPROVE D AS TO FORM: ATT EST:

Heather Stroud , City Attorney
CITY SEAL:

City of South Lake Tahoe - CDM SMith, lnc.

PSA Amendment No. I
C-031-2021
C-009-2019) 156
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City of South Lake Tahoe – NCE
PSA Amendment No.3
AMENDMENT No. 3 TO PROFESSIONAL SERVICES AGREEMENT
The Professional Services Agreement entered into on March 19, 2019, by and between the City of South Lake Tahoe, a municipal corporation (“ City”) and CDM Smith, Inc. (“ Consultant”) is hereby amended as set forth below.

The terms of the Professional Services Agreement (C-009-2019) are hereby amended as follows:

The following language is hereby added to the end of Section 1: Scope of Services.

Project, as described in Amendment 3 - Exhibit A, which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Amendment 3 - Exhibit A subject to the direction of City. Consultant shall have no power or authority by this Agreement to bind City in any respect.

Sections 3 is hereby repealed in its entirety and replaced with the following language:

Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Amendment 3 - Exhibit A, which is attached hereto and incorporated herein by reference. An additional amount of $75,511.00 is authorized under this amendment. In no event shall Consultant compensation for work completed under this Agreement exceed the sum of the original contract amount of $450,343.00 plus the additional fee of $75,511.00 ( Amendment No. 3) for an amended total fee of $ 525,854.00 without authorization from the City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

IN WITNESS WHEREOF, the parties have caused this amendment to the Professional Services Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By ________________________ By ___________________________ Cristi Creegan, Mayor William E. Hurrell, Vice President CDM Smith, Inc.

Business License # 32081
APPROVED AS TO FORM:

By ____________________________
Heather Stroud, City Attorney
ATTEST:

By_____________________________
Susan Blankenship, City Clerk
C-232-2023
Sue Blankenship (Nov 14, 2023 11:51 PST)
Cristi Creegan ( Nov 14, 2023 12:06 PST)
Cristi Creegan
Heather Stroud ( Nov 14, 2023 12: 28 PST)
162
City of South Lake Tahoe – NCE
PSA Amendment No.3
AMENDMENT 3 - EXHIBIT A

SCOPE OF SERVICES
Amendment No. 3 to the Professional Services Agreement ( C-009-2019) compensates consultant, CDM Smith, Inc. for the work tasks defined within the attached, Amendment 3 Scope of Services, consultant compensation schedules (Forms 10-H1), and Amendment 3 Cost Proposal.

C-232-2023
163
1 Amendment 3 Scope of Services
Presented below isCDM Smith’sScope ofWork forAmendment 3 of the planning and design contract for thePioneerTrailPedestrian Improvement Project. Amendments 1 and 2 were previously executed to extend the schedule. Amendment 3 isneeded to fund the additional services described below which include right-of-wayacquisition support, pavementrehabilitation design, electrical design changes and continued project management services.

Task 1 – Project Management, Public Outreach, Public
Meetings, and Coordination
Objectives Additional project management services willbe provided through the 12-month time extension to complete the design and construction phases of the project.

Approach CDM Smith will continue to perform project management activities as described in the original scope of work.

Assumptions The additional 12 months will be sufficient to complete the project. Up to four additional progress and coordination meetings are included with theCDM Smith Team, City staff, and others as deemed appropriate by theCity. Up to fourof themeetingswill be held using MS Teams and two will be held in person at the project site. One additional public meeting is included.

Deliverables Monthly invoiceswith progress reports. Agendas and meeting noteswill be prepared formeetings. Draft agendaswill be distributed one weekprior to the meeting and meeting notes willbe distributed within oneweek of the meeting. Presentations and other meeting materials such as, sign-in sheets, renderings, plan sheets, materials samples, etc. will be provided as appropriate for the specific meeting.

Task 2 – Site Surveying
Objectives To construct the project, accesswillbe needed onto private properties for driveway tie-ins and grading. Supplemental topographic and property boundary mapping is needed at these locations to determine the extents of these areas and to support development of the access agreement documents.

Approach
C-232-2023
164
Pioneer Trail Pedestrian Improvement Project
Amendment 3 Scope of Work
2 A supplemental topographic survey (1’ contour) willbe performed in locations where private property access isanticipated. Survey data to be collected will include topography and built surface features such as buildings, drainage infrastructure, curbs, sidewalks, signs, edge of pavement, power poles, utility vaults, boxes, overhead and underground utilities, fences, walls, and spot elevations extending a minimum of25 feet beyond the public right-of-way. Legal descriptions – The CDM Smith Team will prepare legal descriptions and exhibits for up to eighteen (18) access agreements.

Assumptions No intrusive field work such asutilitypotholing is included for the development of the basemap. The survey map with one-foot elevation contours and property boundary locations will be sealed byaCalifornia licensedProfessional LandSurveyor. The topographic basemapwill be developed inAutoCAD Civil 3D format.

Deliverables Supplemental mapping of the project area inAutoCAD Civil 3D format. Up to 18 legal descriptions and exhibits to support TCE acquisition.

Task 3 – Hydrologic and Hydraulic Analysis No change
Task 4 – Geotechnical Report No change
Task 5 - Traffic Study No change
Task 6 - Preliminary Plans (30 Percent) No change
Task 7 - Environmental Documents No Change
Task 8 - ROW Acquisition Support
Objectives Right ofWay (ROW) acquisitions including Temporary ConstructionEasements (TCEs), Permission to Enter and Construct Agreements (PTE&Cs) and possibly permanent easements will be needed to construct various project improvements. Design information is needed to identify locations and define C-232-2023
165
Pioneer Trail Pedestrian Improvement Project
Amendment 3 Scope of Work
3 the extents of these acquisitions. Coordination with the City, itsRight of WayAgent and property owners isalso needed to support these acquisitions.

Approach CDM Smith will develop exhibits and written information needed to support theROW acquisitions process. This will include descriptions of location and size, as well as the proposed improvements for presentation to the affected landowners for the purpose of developing and securing the final acquisition agreements. Up to two meetings with theCity’s ROW consultant and up to two site visits formeetings with property owners willbe attended.

Assumptions Support for up to eighteen acquisitions are included in this task. Legal acquisition and exhibits for easement agreementswill be prepared byothers. Up to two virtual meetings withCity andROW consultant staff are included. These meetingswill be attended by CDM Smith’sProject Manager and/ orProjectEngineer. Up to two site visits for meetingswith affected property owners are included. Multiple meetings are anticipated for each of these site visits, which willbe attended byCDM Smith’sProject Manager and/ orProjectEngineer. Up to ten additional virtual meetingswith affected property owners are included. These meetings will be attended by CDM Smith’sProject Manager and/ orProject Engineer.

Deliverables Graphic exhibits andwritten information describing the locations and extents ofprivate property areas where accesswill be needed and the proposed improvements to be constructed. Drawings will be provided in hardcopy and/ or electronic PDF format. Attendance and documentation of Right ofWay coordination meetings described above.

Task 9 – 60 Percent Design Level PS& E Documents and Draft Design Report No change
Task 10 – 90 Percent Design Documents (Detailed Plans,
Specifications, and Estimate)
Objectives
Additional design work that is being added to the project at the 90% design level includes repaving the entire roadway, utility coordination forgrade adjustments associated with paving rehabilitation, grading analyses and design for sidewalk/ driveway tie-ins, incorporation ofnew lighting standards, C-232-2023
166
Pioneer Trail Pedestrian Improvement Project
Amendment 3 Scope of Work
4 addition of flashing beacons at mid-clock pedestrian crossings, and relocating and revising bus stop designs.

Approach
CDM Smith will develop roadway paving design consisting of cold-planing to a 2-inch depth and installation of a new pavement overlay for the project corridor. Grading adjustmentswill be specified to realign the roadway crown and re-establish standard cross-slopes. A visual assessment of pavement conditionwill be conducted to identify sections of pavement thatare not suitable for cold- plane operations due to excessive deterioration. Severely damaged (dig out) areas willbe identified and specified for full-depth pavementreconstruction. Utility coordination activities will include the identification of sewer, water and gas facility relocation needs associated with the pavementrehabilitation. Agreements and supporting documentation willbe developed and executed with utilityowners perCaltrans requirements as required for theRight of WayCertification. Utility design standards and detailswillbe incorporated into the design documents as appropriate. A detailed grading analysis will be completed at private driveways, retaining walls, and other locations where improvements are adjacent to property boundaries to conform with existing grades and improvements on private property. Driveway grading and conform locations willbe detailed on the design drawings and used to supportright of way acquisition activities. The electrical design will be revised to incorporate the City’s new lighting standards for the pedestrian lighting along the new sidewalk. ARectangular RapidFlashingBeacon (RRFB) willalso added into the design to increase the safety of the proposed mid-block pedestrian crossing.

Assumptions No subsurface investigations or laboratory testing isneeded for the paving design. Impacted utilities requiring coordination for relocation include water, sewer, and gas only. One new RRFB is needed atone mid-block crosswalk.

Deliverables
No change
Task 11 – 100 Percent Bid Documents – Request for
Authorization to Proceed
No change
Task 12 – Bid Assistance No change
C-232-2023
167
10/ 20/ 2023
CDM Smith MAPCA Total
1 Project Mgt, Public Outreach, Meetings, and Coordination

1.1 Project Management $ 11,554 $ 0 $ 11,554
2 Site Surveying

2.1 Set Control Points/ Collect Field Data $ 1,881 $ 5,695 $ 7,576 3 Hydrologic and Hydraulic Analysis
4 Geotechnical Report
5 Traffic Study
6 Preliminary Plans (30 Percent)
7 Environmental Documents
8 Permission to Enter Agreements

8.1 Prepare Agreements/ Owner Coordination $ 12,532 $ 11,970 $ 24,502 9 60 Percent Design PS& E and Draft Design Report
10 90 Percent Design PS& E

10.1 90 Percent Drawings $ 31,880 $ 0 $ 31,880
11 100 Percent Bid Documents
12 Bid Assistance
Subtotal $ 57,846 $ 17,665 $ 75,511
Task
Cost
City of South Lake Tahoe
Pioneer Trail Pedestrian Improvements - Phase 2
Amendment 3 Cost Proposal
C-232-2023
168
Local Assistance Procedures Manual EXHIBIT 10- H1
Cost Proposal
Note: Mark-ups are Not Allowed Subconsultant 2nd Tier Subconsultant Contract No. Date 9/25/2023
Name Hours Actual Hourly Rate Total
David Jensen 2 $ 125.71 $ 251.42
Bill Hurrell 2 $ 121.14 $ 242.28
Stefan Schuster 51 $ 91.10 $ 4,646.11
Jake Gunther 10 $ 58.59 $ 585.88
Russell Vadenais 68 $ 62.94 $ 4,279.84
Kaelah Chaney 0 $ 47.18 $ 0.00
Kara Davis 0 $ 35.22 $ 0.00
Jesus Quimpo 10 $ 48.31 $ 483.06
David Franke 40 $ 71.17 $ 2,846.76
Suzanne Wilkins 10 $ 58.34 $ 583.39
Morris Wainwright 84 $ 48.90 $ 4,107.58
Christine Wood 16 $ 55.56 $ 888.95
Amandine Chaleil 16 $ 28.14 $ 450.29

LABOR COSTS
a) Subtotal Direct Labor Costs $ 19,365.57
b) Anticipated Salary Increases (see page 2 for sample)$ 348.58 c) TOTAL DIRECT LABOR COSTS [( a) + (b)]$ 19,714.15

INDIRECT COSTS
d) Fringe Benefits (Rate: 0.00% e) Total Fringe Benefits [(c) x (d)]$ 0.00 f) Overhead (Rate: 166.75% g) Overhead [(c) x (f)]$32,873.35 h) General and Administrative (Rate: 0.00% i) Gen & Admin [(c) x (h)]$ 0.00 32,873.35
5,258.75
Quantity Unit Unit Cost Total

0.00 0.00

0.00 0.00

0.00 0.00
l) TOTAL OTHER DIRECT COSTS $ 0.00
17,665.00
17,665.00
17,665.00
75,511
NOTES:

Classification/ Title
Project Controls
Senior Project Officer
Senior Technical Advisor
Project Manager
Grade 6 Civil Engineer
Grade 7 Civil Engineer
Grade 4 Civil Engineer
Grade 2 Civil Engineer
Cost Estimator
ElectricalEngineer
Planner
Designer /Drafter
Contract Admin.
l) CONSULTANT’ S OTHER DIRECT COSTS ( ODC) – ITEMIZE ( Add additional pages if necessary) EXHIBIT 10- H1Cost Proposal Page 1 of 3

ACTUAL COST- PLUS- FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS

DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Prime Consultant
Consultant: CDM Smith Inc.

DIRECT LABOR
Project No.
j) TOTAL INDIRECT COSTS [( e) + ( g) + (i)]
k) TOTAL FIXED FEE [( c) + (j)] x fixed fee 10 %]

2.The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’ s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3.Anticipated salary increases calculation ( page 2) must accompany. m) SUBCONSULTANTS' Costs ( add additional pages if necessary) n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [( l) + (m)] TOTAL COST [( c) + ( j) + (k) + ( n)]

1.Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. m) SUBCONSULTANTS' Costs ( add additional pages if necessary) Subconsultant 1: MAPCA Surveys, Inc.

Description of Item
January 2018 169
C-232-2023 Amendment 3 to PSA with CDM
Smith
Final Audit Report 2023- 11-14
Created: 2023- 11-09
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAz6710AckYOiLwhdFv8Z_ MhmcHjBl3ezU C-232-2023 Amendment 3 to PSA with CDM Smith" History
Document created by Michelle Davis ([email protected]) 2023- 11- 09 - 9:40:31 PM GMT
Document emailed to Sue Blankenship ([email protected]) for signature 2023- 11- 09 - 9:41:52 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2023- 11- 14 - 7:51:46 PM GMT
Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 11-14 - 7:51:55 PM GMT - Time Source: server Document emailed to [email protected] for signature 2023- 11- 14 - 7:51:56 PM GMT
Email viewed by [email protected]
2023- 11- 14 - 8:06:45 PM GMT
Signer [email protected] entered name at signing as Cristi Creegan 2023- 11- 14 - 8:06:56 PM GMT
Document e-signed by Cristi Creegan ([email protected]) Signature Date: 2023- 11-14 - 8:06:58 PM GMT - Time Source: server Document emailed to Heather Stroud ( hstroud@cityofslt. us) for signature 2023- 11- 14 - 8:07:00 PM GMT
Email viewed by Heather Stroud ([email protected])
2023- 11- 14 - 8:27:46 PM GMT
170
Document e-signed by Heather Stroud ( hstroud@cityofslt. us) Signature Date: 2023- 11-14 - 8:28:12 PM GMT - Time Source: server Document emailed to [email protected] for signature 2023- 11- 14 - 8:28:14 PM GMT
Email viewed by [email protected]
2023- 11- 14 - 8:29:05 PM GMT
Signer [email protected] entered name at signing as William Hurrell 2023- 11- 14 - 8:33:25 PM GMT
Document e-signed by William Hurrell ([email protected]) Signature Date: 2023- 11-14 - 8:33:27 PM GMT - Time Source: server Agreement completed.
2023- 11- 14 - 8:33:27 PM GMT
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City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:10
Agenda Item: Acceptance of Lake Tahoe Restoration Act Funds for Construction of Needle Peak Localized Treatment (Part of the Upper Bijou Park Creek Watershed Restoration Project) Executive Summary: The US Forest Service, as part of the Lake Tahoe Restoration Act, has awarded the City $300,000 to be used for the Needle Peak Localized Treatment Project. The Needle Peak Localized Treatment Project is a water quality project that will target collection of sediment which can be cleaned out of sediment traps by City maintenance staff, further protecting the clarity of Lake Tahoe.

Council is being asked to accept the award by entering into an MOU with the Tahoe Regional Planning Agency and appropriating the funds to the project.

Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute the Memorandum of Understanding with Tahoe Regional Planning Agency to accept up to $300,000 in Lake Tahoe Restoration Act grant funds for the construction of the Needle Peak Localized Treatment Project; and 2) Pass a Resolution authorizing and directing the Director of Finance to accept and appropriate Lake Tahoe Restoration Act grant funds to the Upper Bijou Park Creek Watershed Restoration Project for the construction of the Needle Peak Localized Treatment Project.

Responsible Staff Member: Brianna Greenlaw, Senior Civil Engineer Reviewed and Approved By: Mohammad Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - LTRA Needle Peak.docx
02 - MOU with TRPA.pdf
03-Resolution - LTRA Needle Peak.docx
195
Council Agenda Report May 5, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Acceptance of Lake Tahoe Restoration Act Funds for Construction of Needle Peak Localized Treatment (Part of the Upper Bijou Park Creek Watershed Restoration Project) Location: Bijou Park Creek (Critical sanding route along Needle Peak Road, Wildwood Avenue, and Ski Run Boulevard)
Responsible Staff Member: Brianna Greenlaw, Senior Civil Engineer Background: The Upper Bijou Park Creek Watershed Restoration Project is a watershed-scale project seeking to address water quality and flooding issues in a phased approach to provide treatment for urban runoff from roadways, commercial and residential areas in an approximately 850-acre watershed that discharges to Lake Tahoe via the Ski Run Marina. The City is currently focused on the large upper watershed area subject to historic flooding, development impacts in stream environment zones (SEZ), and water quality issues. The upper watershed project includes plans to restore SEZ and floodplain areas, provide drainage solutions to support future active transportation improvements, and include distributed natural treatment systems to reduce sediment and nutrient loads in urban runoff that have the potential to impact Lake Tahoe.

The Upper Bijou Park Creek Watershed Restoration Project contains several subprojects within the Bijou Park Creek watershed: Rockwood to Blackwood Drainage Improvements, SEZ Enhancement, Shirley to Whole Foods, Bijou School Frontage Drainage Improvements, Aloha Basin, Tamarack Culvert, Needle Peak Localized Treatment, Ski Run Diversion, and Osgood Basin Expansion. Due to funding limitations, each of the projects have been and will continue to be bid out and constructed as standalone projects. The Rockwood to Blackwood Drainage Improvements Project was largely funded by a USFS Lake Tahoe Restoration Act grant and was constructed in 2025. The Aloha Basin was funded with City general funds and was constructed in the 2025 construction season in conjunction with the Annual Road Rehabilitation Project. The SEZ Enhancement Project is planned to be implemented in the 2026 season by the USDA Forest Service, Lake Tahoe Basin Management Unit (USFS) and the City will be installing the Tamarack Culvert Replacement Project in the 2026 construction season as a match to the grant the USFS received to construct the SEZ Enhancement Project. The Needle Peak Localized Treatment Project will likely be constructed in the 2027 construction season, if the grant award from the Lake Tahoe Restoration Act is accepted. The remaining projects are currently unfunded, but staff continues to seek opportunities to implement these projects.

Many of the subprojects that are part of the overall Upper Bijou Park Creek Watershed Restoration Project have a federal nexus because they either treat runoff from forest service properties or are partially constructing improvements on forest service properties. Because they have a federal nexus and are on the Environmental Improvement Project (EIP) list, these projects are a good fit for receiving Lake Tahoe Restoration Act (LTRA) funds. The USFS and Tahoe Regional Planning Agency (TRPA) have been cooperative partners on this project, funding the final design of the overall Upper Bijou Park Creek Watershed Restoration Project and a large portion of the construction of the Rockwood to Blackwood Drainage Improvements Project (Resolutions 2021-046 and 2022-066) from LTRA funds.

TRPA entered into a participating agreement with the USFS for the purpose of funding watershed restoration and forest health improvement projects on the EIP list with funds authorized by Congress under the Lake Tahoe Restoration Act. The LTRA is implemented generally under the EIP managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe 196
Council Agenda Report May 5, 2026 Page 2 of 2
Tribe of Nevada and California. Each year, through a variety of working groups such as the Stormwater Quality Improvement Committee (SWQIC) and the Tahoe Watershed Improvement Group (TWIG), the agencies, entities, and tribes discuss the status of various high priority EIP projects and further prioritize them based on a variety of factors. The project lists are evaluated by the Tahoe Interagency Executive (TIE) Steering Committee which oversees environmental initiatives and the EIP projects, and funding selections are made by USFS in collaboration with TRPA. The funds are administered by TRPA through the Lake Tahoe Restoration Act, Environmental Improvement Program Projects Grant Program.

Several of the subprojects that are part of the Upper Bijou Park Creek Watershed Restoration Project needed construction funding during the Fiscal Year 2026 LTRA grant process. The Needle Peak Localized Treatment Project was one of the projects selected by the USFS to receive construction funding.

Issue and Discussion: The Needle Peak Localized Treatment Project is a water quality project that will target collection of sediment which can be vactored out of sediment traps by City maintenance staff, further protecting the clarity of Lake Tahoe. The sanding route along Needle Peak Road, Wildwood Avenue, and Ski Run Boulevard experiences a high application of road abrasives. This project identified collection points and will install sediment traps to capture the larger sediment material before it is carried down Bijou Park Creek. The sediment traps will be installed in the City right of way at curb cuts, drain inlets, and culvert outfalls along the sanding route. The City’s consultant, Wildscape Engineering, is currently at 90% design. It is anticipated that this project could be implemented as early as late summer/fall of 2026 or in the 2027 construction season at the latest.

Public Works is requesting City Council authorize the Mayor to execute the Memorandum of Understanding (MOU) between TRPA and the City to accept the grant funding, and to authorize the appropriation of the $300,000 to the Upper Bijou Park Creek Project construction account (301-40051-48030).

Financial Implications: As part of the MOU between TRPA and the City, a 15.16% match ($45,484.48) is required for the $300,000 in implementation funds that are being awarded to the City. There are adequate remaining funds in the Upper Bijou Park Creek Project account after the construction of the Rockwood to Blackwood Drainage Improvements Project to accommodate this match. These funds can remain in the account and be utilized as the match for the Needle Peak Localized Treatment LTRA grant match.

Environmental Considerations: After completing all public noticing and review period required by relevant state laws, the Planning Commission adopted the CEQA Initial Study/Mitigated Negative Declaration for the Project on November 19, 2020 (SCH # 202090564). Addendum No. 1 was completed April 23, 2024 to document minor changes for staging and access, and other minor adjustments to the footprint of the channel improvements and drainage designs. On May 16, 2024, the Planning Commission adopted an addendum to the CEQA Initial Study/Mitigated Negative Declaration for the Project.

Policy Implications: Completing project improvements assists with advancing the City Council Strategic Priority, Protect the Natural Environment, by implementing projects that help meet the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program. Fulfilling mandated TMDL reduction goals will assist with maximizing residential housing allocations under TRPA Code section 50.5.2.E.2 (Distribution and Administration of Residential Allocations – TMDL Implementation). 197

MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE TAHOE REGIONAL PLANNING AGENCY AND

CITY OF SOUTH LAKE TAHOE
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into this 5th day of May, 2026, by the Tahoe Regional Planning Agency (“TRPA”), a public entity authorized pursuant to the Tahoe Regional Planning Compact (Public Law 96-551), and City of South Lake Tahoe, a California municipality (“City”) (hereinafter collectively referred to as the “Agency Partners” or “Parties”).

RECITALS
WHEREAS TRPA has entered into a participating agreement with the USDA, Forest Service, Lake Tahoe Basin Management Unit (USFS), for the purpose of funding watershed restoration and forest health improvement projects on the Environmental Improvement Program 5-year project list with funds authorized by Congress under the Lake Tahoe Restoration Act (LTRA).

The agreement is attached hereto as Exhibit D (Participating Agreement). The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California. The funds will be administered by TRPA through the Lake Tahoe Restoration Act, Environmental Improvement Program Projects Grant Program.

WHEREAS City desires to implement the EIP project described in the attached Scope of Work (the “Project”), and TRPA and the USFS desires to fund the Project through the Lake Tahoe Restoration Act, Environmental Improvement Program FY 2026 Appropriation as evidenced by the fully executed Participating Agreement modification attached hereto.

WHEREAS TRPA is responsible for coordinating and developing implementation of LTRA EIP Grant Program and for executing agreements for the distribution of the LTRA grant funds to parties on the terms and conditions set forth in the Participating Agreement and this MOU.

WHEREAS this MOU sets out the responsibilities of the City with respect to the Project and the nature and timing of submitting invoices for reimbursement of work performed under this MOU.

WHEREAS by entering into this MOU, the Agency Partners agree to comply with all applicable Federal and/or State administrative regulations.

WHEREAS the term of this MOU and the Project shall begin on the date this MOU is made and entered into and continue through Project completion unless otherwise terminated or amended as provided in this MOU. However, all work shall be completed by August 29, 2030 unless extended through a written amendment to this MOU.

WHEREAS, by entering into this MOU, the Agency Partners agree pursuant to this MOU to implement the Project on land and/or easements or rights of way held by the City and to abide by MOU by and between TRPA & CSLT
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the terms of this MOU.

NOW THEREFORE, IT IS THEREFORE MUTUALLY AGREED:

A. Project Officials and Notice

1. TRPA’s Executive Director or designee shall be TRPA’s representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work under this Grant Agreement.

The TRPA Representative shall be:

Name: Shay Navarro
Title: Watersheds and Water Quality Program Manager
Address: 128 Market Street/PO Box 5310, Stateline NV 89449 Phone: (775) 589-5282
Email: [email protected]

2. The City’s Project officials shall be those identified as follows:

Name: Mohammad Qureshi
Title: Director of Public Works
Address: 1740 D Street
South Lake Tahoe, CA 96150
Phone: (530) 542-6031
Email: [email protected]

3. Either Party may change its project representatives upon written notice to the other Party.

4. All notices and other communications required or permitted to be given under this MOU, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified, with a copy sent via email. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service.

B. Plans and General Requirements

1. The City certifies that it shall complete this Project no later than the end of the term of this MOU. It acknowledges that this condition is a material condition of this MOU.

2. If any public agency approvals, entitlement or permits are required, such approvals, entitlements or permits must be obtained, and signed copies must be submitted to TRPA before work begins. If the Project is carried out on lands not owned by the City, the City MOU by and between TRPA & CSLT
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must obtain adequate rights of way for the useful life of the Project and submit the rights-of-way documentation to TRPA.

3. The City and its contractors, subcontractors, personnel, employees, and volunteers shall participate in TRPA’s training for LTRA funding recipients which will provide an overview of invoice requirements and match documentation.

4. The City shall follow the applicable Code of Federal Regulations to remain in compliance with federal cost principles and administrative guidelines. The Agency Partners shall comply with the invoicing, budget detail, and reporting provisions set forth in Exhibit B for any work performed in which the City intends to seek reimbursement under this MOU.

5. The City and its contractors, subcontractors, personnel, employees, and volunteers shall follow EIP signage requirements An EIP “Another Lake Saving Project” sign shall be designed and submitted to TRPA for approval and shall be consistent with the EIP Region wide standards. Please provide project name, high resolution images and logos to TRPA staff for design assistance and layout if needed. The sign should include the EIP logo and the back of it should be dark.

6. The Parties shall include in each of its contracts for work under this MOU a provision that incorporates the requirements stated within this MOU and related exhibits.

7. All obligations of the Parties hereto under this MOU are subject to the appropriation of resources by their respective governing bodies.

8. Nothing in this MOU shall be construed as empowering any party hereto to exercise any function properly residing with any other party hereto.

9. To the extent allowed by law, each Party shall indemnify, defend, and hold harmless the other Parties and their officers, officials, governing board members, employees, and agents from and against any and all liability, loss, damage, expense, cost, including without limitation, cost and fees of litigation (including reasonable attorneys' fees), of every nature to the extent such liability, loss, damage, expense, or costs arise out of, or are in any way connected to, any actions of indemnifying party’s officers, agents, contractors, and employees related to this MOU, except for the sole negligence or willful misconduct of the party seeking indemnification.

This indemnity shall survive the completion or termination of this MOU.

10. The Parties shall comply with the MOU, including the terms and conditions and special conditions included in Exhibit C and Exhibit D attached hereto and incorporated by reference as though fully set forth herein. The terms and conditions included in Exhibit D shall be complied with by the Agency Partners as part of this MOU and shall be included in contracts with any contractors or sub-contractors. The Parties shall promptly comply with all standards, specifications and formats as may from time to time exist, related to evaluation, planning and monitoring of the Scope of Work, set forth in Exhibit A attached hereto.

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11. This MOU may be executed in identical counterparts, each of which shall be deemed to be an original, and all of which together shall be deemed to be one and the same instrument when each party has signed one such counterpart.

C. Reporting Requirements

1. The City will submit quarterly progress reports and invoices in a format prescribed by TRPA. These reports, which will describe progress made on program objectives and included required data, shall be submitted according to the following schedule:

Quarterly Invoicing Periods Due no later than
July 1st through September 30th October 15th
October 1st through December 30th January 15th
January 1st through March 31st April 15th
April 1st through June 30th July 15th

2. Evaluation documents Due no later than:

All evaluation documents/reports 15 days after the end
of the quarter.

3. Other N/A Due no later than:

D. Invoicing Requirements (please use the invoicing template provided by TRPA) Each invoice must include, at a minimum:

1. City’s name, address, and telephone number.

2. TRPA agreement number.

3. Invoice date.

4. Performance dates of the work completed (start & end).

5. Total invoice amount for the billing period, with in-kind contributions displayed as a separate line item.

6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.

7. Cumulative Previous, current, and cumulative amount of requests for reimbursements submitted to TRPA to date.

8. Statement that the invoice is a request for payment by “reimbursement”.

9. If using SF-270, a signature is required.

10. Invoice Number, if applicable.

E. Project – Specific Requirements
TRPA hereby incorporates the City’s Scope of Work submitted to and approved by TRPA into this MOU. All revisions identified by TRPA during the review process are included MOU by and between TRPA & CSLT
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in the final, approved Scope of Work, attached hereto as Exhibit A. All requirements included in this MOU are to be met, whether or not the City included it in their project-specific Scope of Work.

F. Project Records

1. The City shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this MOU, approved program/budget modifications, financial records, required reports, and procurement records.

2. The City shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all Project funds, and the total cost of the Project. Source documentation includes, but is not limited to, cancelled checks, paid bills, payrolls, contract and contract documents, copies of all awards, applications, approved modifications, financial records, and narrative reports.

3. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under this MOU, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants. Time and effort reports should also contain a signature from the City with a statement that all time and effort charges are true and correct.

G. Entire Agreement and Amendment.

The terms and conditions of this MOU, all exhibits attached, and all documents expressly incorporated by reference, represent the entire MOU of the Agency Partners with respect to the subject matter of this MOU. This written MOU shall supersede any and all prior agreements, oral or written, regarding the subject matter between TRPA and the City. The terms and conditions of this MOU shall not be altered or modified except by a written amendment to this MOU signed by the Parties.

The following Exhibits are attached and made a part of this MOU by this reference:

Exhibit A SCOPE OF WORK AND SCHEDULE
Exhibit B INVOICING AND BUDGET DETAIL
Exhibit C GENERAL TERMS AND CONDITIONS
Exhibit D PARTICIPATING AGREEMENT
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IN WITNESS THEREOF, this MOU has been executed by the parties hereto as of the day and year first written above.

City of South Lake Tahoe
CITY
By:

Name: Cody Bass
Title: Mayor
Date:

Approved as to Form:

By:

Heather L. Stroud
City Attorney
Tahoe Regional Planning Agency
(TRPA)
By:

Name: Julie W. Regan
Title: Executive Director
Date:

Approved as to Form:

By:

TRPA Legal Counsel
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Exhibit A SCOPE OF WORK AND SCHEDULE
[Scope of work as approved by USFS and TRPA after selection committee process.] A. General Deliverables and Compliance Requirements
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Lake Tahoe Restoration Act (LTRA) Non-Federal Partner Agreement Scope of Work - Exhibit A
Project Implementor
City of South Lake Tahoe
Project Title
Needle Peak Localized Treatment (part of overall Upper Bijou Park Creek Watershed Restoration Project) EIP Project Number

01.01.01.0184
Project Description
The Upper Bijou Park Creek Watershed Restoration Project is a watershed-scale project seeking to address water quality & flooding issues in a phased approach to provide treatment for urban runoff in an approximately 850-acre watershed that discharges to Lake Tahoe via Ski Run Marina.

As part of the Upper Bijou Park Creek Watershed Restoration Project, one of the projects that was identified to benefit water quality is the Needle Peak Localized Treatment Project. The sanding route along Needle Peak Road, Wildwood Avenue, and Ski Run Boulevard experiences a high application of road abrasives. This project identified collection points and will install sediment traps to capture the larger sediment material before it is carried down Bijou Park Creek. The sediment traps will be installed in the City of South Lake ROW at curb cuts, drain inlets, and culvert outfalls along the sanding route.

The federal nexus of this project is that the runoff from USFS land travels down the roads included in this project (Wildwood Avenue, Regina Road, Needle Peak Road, and Ski Run Boulevard) and carries sediment down into Bijou Park Creek. This project will provide opportunities to capture the sediment prior to reaching the creek.

Goals & EIP Performance Measures
Project goals to reduce stormwater pollution from roads, USFS land and private parcels. EIP performance measure of miles of road decommissioned or retrofitted.

This project is currently in the final design stage (consultant is working on 100% design), so performance measures have not been accomplished yet. Once built, the performance measures identified to track success of the project will include:
• Miles of Roads Decommissioned or Retrofitted (0.5 mile) o Treatment high-priority roads reduces stormwater pollution and cost-effectively improves the clarity of Lake Tahoe.

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Schedule
All construction is anticipated to be complete by December 31, 2027 with final invoices to TRPA within 30 days of the end date. Task will be complete no later than August 29, 2030 when the USFS LTRA funding agreement expires.

Project Cost
Implementation estimated to be $300,000 with 15.16% match anticipated to come from local sources.

Project Approach
Task 1
• Task Title: Project Construction
• Description of work to be completed in Task 1
o Construct project consistent with the final plans and specifications, which includes installing sediment traps at curb cuts, drain inlets, and culvert outfalls along the sanding route along Needle Peak Road and Wildwood Avenue to capture the larger sediment material before it is carried down Bijou Park Creek.
• Timeline for completion of Task 1: The City aims to construct in the 2026 construction season; however, depending on grant award process, final design, permitting, and bidding, this project will likely be implemented in the 2027 construction season. Task will be complete no later than August 29, 2030.
• Deliverables for Task 1
o Quarterly Progress Reports
o Project Construction
o Picture of Project Sign
o Record Drawings and Project Photos (During and Post-Construction) o Final Report
Contingency Plan
100% plans are currently in the design process. Once the project goes to construction, if there is a need to deviate from the designs, the contractor will submit a formal change order request. This will be reviewed by the project engineer and potentially approved as a change order documented in the record drawings.

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Exhibit B INVOICING AND BUDGET DETAIL
A. INVOICING AND PAYMENTS

1. The City shall be paid quarterly in arrears by submitting an invoice (Payment Request) to TRPA, outlining the actual expenditures claimed during the invoicing period.

Submit Payment Request invoices to TRPA’s Project Manager Shay Navarro and TRPA finance representative Georgina Balkwell ([email protected]).

Quarterly Invoicing Periods Due no later than
July 1st through September 30th October 15th
October 1st through December 30th January 15th
January 1st through March 31st April 15th
April 1st through June 30th July 15th

2. All project expenditures and any obligated match contributions must be incurred by the end of the grant project period and included on the invoice due based on the schedule above. Project expenditures incurred after August 29, 2030 will not be reimbursed.

3. Supporting documentation (e.g., receipts and/or invoices) including subcontracted services, if an approved budget item in this MOU, must be provided as proof of payment, with each Payment Request. The amount claimed for the Personnel Services line item and Professional and Consultant Services line item must include a calculation formula (i.e., hours, days worked, times the hourly or daily rate will equal the total amount claimed).

4. Notwithstanding any other provision of this MOU, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations.

5. Notwithstanding any other provision of this MOU, TRPA may withhold all or any portion of the funds provided for by this MOU if:
a. The City has materially violated, or threatened to violate, any term, provision, condition, or commitment of this MOU; or
b. The City fails to maintain reasonable progress toward completion of the Project.

6. Each invoice must include, at a minimum:
a. City’s name, address, and telephone number.
b. TRPA agreement number.
c. Invoice date.

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d. Performance dates of the work completed (start & end). e. Total invoice amount for the billing period, with in-kind contributions displayed as a separate line item.
f. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.
g. Cumulative amount of TRPA payments to date.
h. Statement that the invoice is a request for payment by “reimbursement”. i. If using SF-270, a signature is required.
j. Invoice Number, if applicable.
k. The final Payment Request shall be clearly marked “FINAL” and submitted NO LATER THAN 30 days after the term of this MOU. The final Payment Request shall only include claims/invoices for work or purchases occurring during the term of this MOU (i.e., not after the term expiration). The City may request an extension to the 30 days for submitting the final Payment Request, however unless TRPA approves the extension in writing, TRPA is not obligated to provide reimbursement for claims received late.

B. BUDGET CONTINGENCY CLAUSE
The maximum amount to be encumbered under this MOU shall not exceed $300,000 Notwithstanding any other provision of this MOU, funding for this MOU is contingent on current and future authorizations from the TRPA Governing Board and/or outside funding sources. If that authorization is removed or not renewed, this MOU shall be of no further force and effect. In this event, TRPA shall have no liability to pay any funds whatsoever to the City or to furnish any other considerations under this MOU and the City shall not be obligated to perform any provisions of this MOU. TRPA shall have the option to either cancel this MOU with no liability occurring to the TRPA or offer an MOU amendment to the City to reflect the reduced amount.

C. PROJECT BUDGET
Total Approved Budget: $300,000
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Tahoe Regional Planning Agency LTRA -LTBMU/ 25-PA-11051900-007 NOTES Needle Peak Localized Treatment $ 300,000.00
Grant Agreement Period: 09-02-2025 to 08-29-2030
City of South Lake Tahoe
Contract # 26C00025 BUDGET WORKSHEET
Description Services/Work Budget
Construction Contract
Contractor $ 300,000.00
$ -
$ -
$ -
Total Salaries/Labor $ 300,000.00
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Equipment (not to purchase new equipment) $ -
Other (include any subcontractors)
$ -
$ -
Total Other -
Indirect Costs
Total Indirect Costs $ -
$ 300,000.00
Task 2: ADD A TASK
Description Services/Work Budget
Salaries/Labor Add Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Task 1 - Construction
Total Task 1
Total Task 2

1. In this budget you have 6
Task categories, if you need
additional Task categories you
can add them or reach out to
TRPA and we can add them for
you.

2. The purchase and
reimbursement of equipment is
not available or allowed under
the Federal funding that
supports these projects.

Equipment is defined as having
a fair market value of $5,000 or
more per unit and a useful life
of over one year.

3. If you have a sub-contractor
or consultant please make sure
to add them in the Other
category.

4. If your agency has never
received or does not currently
have a negotiated indirect cost
rate, then you are eligible for a
de minimis indirect cost rate up
to 15 percent of the modified
total direct costs (MTDC).

MTDC can be found under the
Code of Federal Regulations
§ 200.68Modified Total Direct
Cost (MTDC).MTDC means all
direct salaries and wages,
applicable fringe benefits,
materials and supplies, services,
travel, and subawards and
subcontracts up to the first
$50,000 of each subaward or
subcontract (regardless of the
period of performance of the
subawards and subcontracts
under the award). MTDC
excludes equipment, capital
expenditures, charges for
patient care, rental costs,
tuition remission, scholarships
and fellowships, participant
support costs and the portion
of each subaward and
subcontract in excess of
$50,000. Other items may only
be excluded when necessary to
avoid a serious inequity in the
distribution of indirect costs,
and with the approval of the
cognizant agency for indirect
costs.

5. Travel is for authorized
domestic travel and must be
pre-approved by TRPA. All
travel must follow the GSA
rates. See link below.
https://www.gsa.gov/travel/pl
an-book/per-diem-rates
Please reach out to TRPA with
any additional questions.

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Task 3: ADD Task
Description Services/Work Budget
Salaries/Labor Add Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Task 5: ADD A TASK
Total Task 5
Total Taks 3
Task 4: ADD A TASK
Total Task 4
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Description Services/Work Budget
Salaries/Labor ADD Job Title
$ -
$ -
$ -
$ -
Total Salaries/Labor $ -
Supplies/Materials
$ -
$ -
$ -
Total Supplies /Materials $ -
Travel
$ -
$ -
Total Travel $ -
Equipment (please see not on equipment)
$ -
$ -
Total Equipment $ -
Other (include any subcontractors)
$ -
$ -
Total Other $ -
Indirect Costs
$ -
Total Indirect Costs $ -
$ -
Summary of Total Budget
Total Award Amount $ - $ 300,000.00
Balance $ (300,000.00)
Task 6: ADD A TASK
Total Task 6
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Tahoe Regional Planning Agency LTRA -LTBMU/ 25-PA-11051900-007 NOTES Needle Peak Localized Treatment
Grant Agreement Period: 09-02-2025 to 08-29-2030
City of South Lake Tahoe
Contract # 26C00025

MATCH WORKSHEET
Description Total Amount
Salaries/Labor Job Title
$ -
Total Salaries/Labor $ -
Supplies/Materials
Total Supplies/Materials $ -
Travel
Total Travel $ -
Equipment
$ -
Total Equipment $ -
Other
Contruction Subcontractor paid using TRPA Mitigation Funds Total Other $ 45,484.48
$ 45,484.48
Match Summary
Total Award $ - $ 300,000.00
Match ~15.16% 15.16% $ 45,484.48
Total Match

1. Each agency is
required to provide
a 15.1614927%
match of the total
award.

2.The Match can
not be other
Federal funds.

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Exhibit C GENERAL TERMS AND CONDITIONS

1. APPROVAL: This MOU is of no force or effect until signed by both parties. The City may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this MOU shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or MOU not incorporated in the MOU is binding on any of the parties.

3. ASSIGNMENT: This MOU is not assignable by the City, either in whole or in part, without the consent of TRPA in the form of a formal written amendment.

4. AUDIT: The City agrees that TRPA, or its designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this MOU. The City agrees to maintain such records for possible audit for a minimum of eight (8) years after final payment unless a longer period of records retention is stipulated. The City agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept.

5. TERMINATION
a. This MOU may be terminated by TRPA at any time after grant award and prior to completion of project upon action or inaction by the City that constitutes a material and substantial breech of this MOU. Such action or inaction includes but is not limited to:
i. substantial alteration of the scope of the grant project without prior written approval of the TRPA;
ii. refusal or inability to complete the grant project in a manner consistent with the Scope of Work;
iii. failure to provide the required local match share of the total project costs; and
iv. Failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement. b. Prior to terminating the MOU under this provision, TRPA shall provide the City at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The City may appeal the termination decision in accordance with the instructions listed in paragraph 13: DISPUTES.
.

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6. INDEPENDENT CONTRACTOR: The City, and the agents and employees of the City, in the performance of this MOU, shall act in an independent capacity and not as officers or employees or agents of TRPA.

7. NON-DISCRIMINATION CLAUSE: The City represents and agrees that the City, its affiliates, subsidiaries, or holding companies do not and will not discriminate against any subcontractor, consultant, employee, or applicant for employment because of race, religion, color, sex, handicap, national origin, ancestry, creed, physical disability (including HIV and AIDS), medical condition, age, marital status, denial of family and medical care leave, and denial of pregnancy disability leave. Such nondiscrimination shall include, but not be limited to, the following: employment, upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

The City shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the MOU.

8. CONFLICTS OF INTEREST:

A. The City or its employees may be subject to the provisions of Article III (a)(5) of the Tahoe Regional Planning Compact (P.L. 96-551, 94 Stat. 3233, Cal. Gov’t Code Section 66801, N.R.S. 277.200), which requires disclosure of any defined economic interest and prohibits such persons from attempting to influence Agency decisions affecting certain economic interests.

B. The City or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose financial interests that may foreseeably be materially affected by the work performed under this MOU, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.

C. If subject to the Compact or the Act, the City shall conform to all requirements of the Compact or the Act, as required. Failure to do so constitutes a material breach and is grounds for termination by this MOU by the TRPA

9. TIMELINESS: Time is of the essence in this MOU.

10. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

11. UNENFORCEABLE PROVISION: If any provision of this MOU is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this MOU have force and effect and shall not be affected thereby.

12. DISPUTES. The City shall continue with its responsibilities under this MOU during any dispute. Any dispute arising under this MOU, which is not otherwise disposed of by informal MOU by and between TRPA & CSLT
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agreement shall be decided by the Executive Director of TRPA, or his or her authorized representative. Such decision shall be reduced to writing and a copy thereof furnished to the City and to the TRPA Executive Director. The decision of TRPA shall be final and conclusive unless, within thirty (30) calendar days after mailing of the TRPA decision to the City, the City mails or otherwise furnishes a written appeal of the decision to the TRPA Executive Director. The decision of the TRPA Executive Director on appeal shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence.

In connection with any appeal under this clause, the City shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. If the City does not appeal the decision of the Executive Director within the 30-day period specified above, the decision shall be conclusive and binding regarding the dispute and the City shall be barred from commencing an action in court for failure to exhaust the City’s administrative remedies. Pending final decision of any dispute hereunder, the City shall continue to fulfill and comply with all the terms, provisions, commitments, and requirements of this MOU. This clause does not preclude consideration of legal questions, provided that nothing herein shall be construed to make final the decision of TRPA, or any official or representative thereof, on any question of law.

13. ENVIRONMENTAL COMPLIANCE
a. Projects supported by grant funds must comply with the National Environmental Policy Act (NEPA) and in some cases, the California Environmental Quality Act (CEQA), requirements. Work on the Project or task, as applicable, shall not begin until TRPA has received an adopted environmental review document and documentation that the process has been completed. Proceeding with work subject to CEQA and/or NEPA without submitting the environmental documentation to TRPA, shall constitute a material breach of this MOU. b. No work that is subject to an environmental document requirement may proceed until and unless approved by TRPA. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required.

14. FORCE MAJEURE. Except for defaults of subcontractors neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or regulations superimposed after the fact. If a delay or failure in performance by the City arises out of a default of its subcontractor, and if such default of its subcontractor arises out of causes beyond the control of both the City and subcontractor, and without the fault or negligence of either of them, the City shall not be liable for damages of such delay or failure, unless the supplies or services to be furnished by subcontractor were obtainable from other sources in sufficient time to permit the City to meet the required performance schedule.

15. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS. The City agrees that, at a minimum, its fiscal control and accounting procedures shall be sufficient to MOU by and between TRPA & CSLT
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permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this MOU. The City further agrees that it shall maintain separate Project accounts in accordance with generally accepted accounting principles.

16. CITY’S RESPONSIBILITY FOR WORK. The City shall be responsible for all work and for all persons and entities engaged in work performance pursuant to this MOU, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The City shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. TRPA shall not mediate disputes between the City and any other entity concerning responsibility for performance of work.

17. INCOME RESTRICTIONS. The City agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the City under this MOU shall be paid by the City to TRPA, to the extent that they are properly allocable to costs for which the City has been reimbursed by TRPA under this MOU.

18. INSPECTION. TRPA, or any authorized representative for the forgoing, shall have suitable access to the Project site or Project records at all reasonable times during Project implementation and thereafter for the useful life of the Project to ascertain compliance with this MOU and its goals. The City acknowledges that the Project records and location are public records.

19. INSURANCE REQUIREMENTS.

Comprehensive Insurance: Throughout the term of the MOU, the City shall provide and maintain insurance against fire, vandalism, and other loss, damage, or destruction of the facilities and structures constructed pursuant to this MOU, if any. This insurance shall be issued by a company or companies admitted to transact business in the State of Nevada and/or California or be provided by the City if self-insured. This insurance policy shall contain an endorsement specifying that the policy will not be cancelled or reduced in coverage without thirty (30) days prior written notice to TRPA. In the event of any damage to or destruction of the Project or any larger system of which it is a part, the net proceeds of insurance shall be applied to the reconstruction, repair or replacement of the damaged or destroyed parts of the Project or its larger system. The City shall begin such reconstruction repairs or replacement as expeditiously as possible and shall pay out of such net proceeds all costs and expenses in connection with such reconstruction, repair, or replacement so that the same shall be completed and the larger system shall be free of all claims and liens. A copy of the insurance policy shall be provided to TRPA, upon request.
a. General Liability Insurance: The City shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 per occurrence and $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply to each insured against whom any MOU by and between TRPA & CSLT
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claim is made or suit is brought subject to the City’s limits of liability. b. Motor Vehicle Liability Insurance: The City shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident.

Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by the City, including, but not limited to, City owned, hired, and non- owned motor vehicles.
c. Worker’s Compensation and Employer’s Liability Insurance: The City shall maintain statutory worker’s compensation and employer’s liability insurance for all of the City’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable. d. Endorsements/Additional Insured: TRPA, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this MOU are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

20. INTELLECTUAL PROPERTY. Any works developed during and/or pursuant to this MOU by the City, including all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to TRPA upon creation, and shall continue in TRPA’s exclusive ownership upon termination of this MOU. The City further intends and agrees to assign to TRPA all right, title and interest in and to such materials as well as all related copyrights and other propriety rights therein.

The City agrees to cooperate with TRPA and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

21. NO THIRD-PARTY RIGHTS. This MOU shall not create rights in, or grant remedies to, any third party as a beneficiary of this MOU, or of any duty, covenant, obligation or undertaking established herein.

22. NOTICE.
a. The City shall notify TRPA prior to conducting construction, monitoring, or other implementation activities such that TRPA staff may observe and document such activities, if desired.
b. The City shall promptly notify TRPA of events or proposed changes that could affect the scope, budget, work performed under this MOU. The City agrees that no substantial change in the scope of the Project will be undertaken until written notice on the proposed change has been provided to TRPA, and TRPA has given written approval for such change.
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publicizing the accomplishments and/or results of this MOU and provide the opportunity for attendance and participation by TRPA representatives, if desired. d. The City shall promptly notify TRPA in writing of any cessation of major construction or other work on the Project where such cessation of work is expected to or does extend for a period of thirty (30) days or more and of any circumstance, combination of circumstances, or condition, which is expected to or does delay completion of Project completion for a period of ninety (90) days or more beyond the estimated date of completion previously provided.

23. OPERATIONS & MAINTENANCE. The City shall maintain and operate the facility and structures constructed or improved as part of the Project, if any, throughout the useful life of the Project, consistent with the purpose for which this Grant was made. The City assumes all operations and maintenance costs of the facilities, structures, and equipment; TRPA shall not be liable for any cost of such maintenance, management, or operation. The City may be excused from operations and maintenance only upon written approval of the Executive Director of TRPA.

For purposes of this MOU, “operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses. “Maintenance costs” include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets or basic structure.

24. PERMITS, CONTRACTING, AND DEBARMENT. The City shall procure all permits and licenses necessary to accomplish the work contemplated in this MOU, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work.

Any contractor, outside association, or consultants required by the City in connection with the services covered by the MOU shall be limited to such individuals or firms as were specifically identified and agreed to during negotiations for this MOU, if any, or as are specifically authorized by TRPA during the performance of this MOU. Any substitutions in, or additions to, such contractors, associates, or consultants, shall be subject to the prior written approval of TRPA. Should the City or any of its principals receive a transmittal letter or other official notice of debarment or suspension, then they shall notify TRPA without delay. The City certifies to the best of its knowledge and belief that it and its principals:
a. Are not presently barred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department, program or City; b. Have not within a (3) year period preceding this MOU been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a MOU by and between TRPA & CSLT
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governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification. d. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (including but not limited to grants, loans, projects, contracts, or programs) (federal, state, or local) terminated for cause or default.

25. POTENTIAL SUBCONTRACTORS. Nothing contained in this MOU or otherwise, shall create any contractual relation between TRPA and any subcontractors, and no subcontract shall relieve the City of its responsibilities and obligations hereunder. The City agrees to be as fully responsible to TRPA for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the City. The City’s obligation to pay its subcontractors is an independent obligation from TRPA’s obligation to make payments to the City. As a result, TRPA shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

26. PROFESSIONALS. The City agrees that only licensed professional will be used to perform services under this MOU where such services are called for. Pursuant to this MOU, all technical reports required that involve planning, investigation, evaluation, design, or other work requiring interpretation and proper application of engineering or sciences, shall be prepared by or under the direction of persons qualified as responsible professional(s). If required by applicable laws, completed technical reports, must bear the signature(s) and seal(s) of the registered professional(s) in a manner such that all work can be clearly attributed to the professional responsible for the work.

27. RELATED LITIGATION. Under no circumstance may the City use funds from any disbursement under this MOU to pay costs associated with any litigation the City pursues against TRPA or any other party. Regardless of the outcome of any litigation, and notwithstanding any other provision in this MOU, the City agrees to complete the Project according to the provisions of this MOU or to repay all of the grant funds plus interest at the legal rate.

28. VENUE. TRPA and the City hereby agree that any legal or enforcement action arising out of this MOU shall be filed and maintained in the appropriate court in California.

29. WAIVER AND RIGHTS OF TRPA. Any individual waiver of any obligations or rights with respect to a default or other matter arising under this MOU at any time by either party shall not be considered a waiver of rights or obligations with respect to any other default or matter.

Any rights and remedies of TRPA provided for this MOU are in addition to any other rights and remedies provided by law.

30. LOBBYING. The City shall not use Project funds to engage in lobbying the federal or state governments.

31. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this MOU, or benefits that may arise MOU by and between TRPA & CSLT
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therefrom, either directly or indirectly.

32. ELIGIBLE WORKERS. The City shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). The City shall comply with regulations regarding certification and retention of the completed forms.

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FS Agreement No. 25-PA-11051900-007
Cooperator Agreement No.

PARTICIPATING AGREEMENT
Between

TAHOE REGIONAL PLANNING AGENCY
And The

USDA, FOREST SERVICE

LAKE TAHOE BASIN MANAGEMENT UNIT
This PARTICIPATING AGREEMENT is hereby entered into by and between Tahoe Regional Planning Agency, hereinafter referred to as “TRPA,” and the United States Department of Agriculture (USDA), Forest Service, Lake Tahoe Basin Management Unit, hereinafter referred to as the “U.S. Forest Service,” under the authority: Wyden Amendment (Public Law 105-277, Section 323 as amended by Public Law 109-54, Section 434, and permanently authorized by Public Law 111-11, Section 3001).

Background: The Lake Tahoe Restoration Act (LTRA), originally signed in 2000 and reauthorized by the President of the United States in 2016, authorized $415 million for restoration, research and aquatic invasive species and wildfire prevention in the Lake Tahoe Basin by federal, state, county, and local partners. Although the LTRA authorized funding, Congress must act to appropriate funds annually to implement the Act. An average of approximately $11.6 million in funding for watershed restoration and forest health improvement has been appropriated by Congress in the past five years (2021-2025). This participating agreement provides an opportunity to implement Executive and Congressional intent by passing some LTRA funding through to a partner, TRPA, to deploy the funding without the constraints of USDA internal deadlines. The LTRA is implemented generally under the Environmental Improvement Program (EIP) managed by TRPA in collaboration with local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California.

Title: Environmental Improvement Program Projects
I. PURPOSE:

The purpose of this agreement is to facilitate cooperation between parties in specific forest health (e.g., forest thinning and fuels reduction) and watershed restoration (e.g., stream restoration) projects, which are or get listed on the annually-updated 5-year EIP project list.

The parties have a common interest in improving or protecting current conditions within the Lake Tahoe Basin. This agreement provides for the interchange of services and funds as specifically outlined below to meet the mutually agreed upon objectives of the project in accordance with the following provisions and the hereby incorporated Financial Plan, Attachment A.












 


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II. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:

Established in 1969, the Tahoe Regional Planning Agency (TRPA) was the nation’s first bi-state regional environmental planning agency. TRPA’s mission is to lead the cooperative effort to preserve, restore, and enhance the unique natural and human environment of the Lake Tahoe Region, while improving local communities, and people’s interactions with our irreplaceable environment. TRPA is responsible for coordinating and overseeing the Environmental Improvement Program (EIP). The EIP is an unparalleled partnership working to achieve the environmental goals of the region. Local, state, and federal government agencies, private entities, scientists, and the Washoe Tribe of Nevada and California have collaborated for more than 20 years to restore the environmental health of Lake Tahoe.

The U.S. Forest Service, Lake Tahoe Basin Management Unit (LTBMU) is responsible for the conservation, preservation, and restoration of the Lake Tahoe watershed ecosystem within National Forest Lands. Projects and programs also include habitat, fire management, and urban lot management. Additionally, the LTBMU provides and maintains high quality recreational opportunities for millions of visitors and residents annually. The Forest Service is the Tahoe Basin’s largest land manager, managing 75% of the land within the Tahoe Basin. The Forest Service is the primary federal agency engaged in implementation of the EIP.

Funding to support the EIP Program has been authorized by Congress and provided through Forest Service FY25 appropriations for support of EIP Forest Health and Watershed Restoration projects. The Forest Service is required to obligate the LTRA funding before 30 September 2025 and relies on partner agencies to accomplish this by passing the funds to EIP implementing agencies. TRPA oversees the EIP program and has the responsibility for ensuring congressionally mandated Environmental Thresholds are maintained and improved through implementation of the EIP program. This project benefits both parties by ensuring the funding provided by Congress for implementation of EIP projects is obligated and utilized for projects listed on the 5-year EIP project list.

In consideration of the above premises, the parties agree as follows:

III. TRPA SHALL:

A. LEGAL AUTHORITY. TRPA shall have the legal authority to enter into this agreement, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the non-Federal share of project costs, when applicable.

B. Encourage partners whose projects are funded to demonstrate non-federal match; however, this is not mandatory and a specific percentage does not need to be met.

C. Provide staff to manage and oversee the utilization of the Lake Tahoe Restoration Act funding provided in this agreement, as shown in the Financial Plan. 











 


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D. Utilize funding available in this agreement to support projects identified in this agreement and on the Environmental Improvement Program 5-year project list.

E. Ensure that projects utilizing the LTRA funding provided under this agreement are consistent with the requirements of the Wyden Authority. If a non-federal entity is unable to complete a project prior to the term of the agreement due to unforeseen circumstances, TPRA will require the non-federal entity to provide documentation as to why it cannot meet the obligations.

F. Ensure that all projects approved to utilize funding under this agreement are completed and all funding expended prior to the expiration of this agreement.

G. Seek approval in writing from the Forest Service for projects nominated to receive funding, prior to awarding LTRA funds to EIP implementing agencies unless they are identified in this agreement.

H. Document the use of non-federal funding being utilized annually in support of the EIP program.

I. Meet regularly and at least quarterly with the Forest Service to ensure successful execution of this agreement.

IV. THE U.S. FOREST SERVICE SHALL:

PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse TRPA for the U.S. Forest Service's share of actual expenses incurred, not to exceed $3,528,024.23, as shown in the Financial Plan. In order to approve a Request for Reimbursement, the U.S. Forest Service shall review such requests to ensure payments for reimbursement are in compliance and otherwise consistent with the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of TRPA’s quarterly invoice. Each invoice from TRPA shall display the total project costs for the billing period, separated by U.S. Forest Service and TRPA’s share. Inkind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display TRPA’s full match towards the project, as shown in the financial plan, and be submitted no later than 120 days from the expiration date.

Each invoice must include, at a minimum:

1. TRPA’s name, address, and telephone number.

2. U.S. Forest Service agreement number.

3. Invoice date.

4. Performance dates of the work completed (start & end). 











 


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5. Total invoice amount for the billing period, separated by the U.S. Forest Service and TRPA share with in-kind contributions displayed as a separate line item.

6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.

7. Cumulative amount of U.S. Forest Service payments to date.

8. Statement that the invoice is a request for payment by “reimbursement”.

9. If using SF-270, a signature is required.

10. Invoice Number, if applicable.

The invoice must be forwarded to:

EMAIL: [email protected]
FAX: 877-687-4894
POSTAL: USDA Forest Service
Albuquerque Service Center
Payments – Grants & Agreements
101B Sun Ave NE
Albuquerque, NM 87109
Send a copy to: Vic Lyon, [email protected]
A. Review projects nominated by the TRPA to be funded with LTRA funds and provide approval for the projects to be funded. The Forest Service’s review will determine if the projects meet the criteria for receiving funding under the Wyden Authority and that the projects are consistent with the use of the federal funding (fuels and watershed budget line items) provided under this agreement.

B. Provide prompt review of proposed projects and provide approval or rationale for why the projects do not qualify to be funded within 30 days.

C. Meet regularly and at least quarterly with TRPA to ensure successful execution of this agreement.

V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT:

A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this agreement. 











 


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Principal Cooperator Contacts:

Cooperator Project Contact Cooperator Financial Contact Shay Navarro- Watersheds and Water
Quality Program Manager
PO Box 5310
Stateline, NV 89449
Telephone: 775-589-5282
FAX: 775-588-4727
Email: [email protected]
Georgina Balkwell - Financial Analyst
PO Box 5310
Stateline, NV 89449
Telephone: 775-589-5277
FAX: 775-588-4727
Email: [email protected]
Principal U.S. Forest Service Contacts:

U.S. Forest Service
Program Manager Contact
U.S. Forest Service
Grants & Agreements Contact
Vic Lyon
Vegetation Management Staff Officer
35 College Drive
South Lake Tahoe, CA 96150
Telephone: 530-543-2625
FAX: 530-543-2845
Email: [email protected]
Kris Gibson
Grants Management Specialist
1600 Tollhouse Rd
Clovis, CA 93612
Telephone: 559-297-0706
Email: [email protected]
B. NOTICES. Any communications affecting the operations covered by this agreement given by the U.S. Forest Service or TRPA are sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:

To the U.S. Forest Service Program Manager, at the address specified in the agreement.

To TRPA, at the address shown in the agreement or such other address designated within the agreement.

Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later.

C. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the U.S. Forest Service or TRPA from participating in similar activities with other public or private agencies, organizations, and individuals. 











 


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D. ENDORSEMENT. Any of TRPA’s contributions made under this agreement do not by direct reference or implication convey U.S. Forest Service endorsement of TRPA's products or activities.

E. USE OF U.S. FOREST SERVICE INSIGNIA. In order for TRPA to use the U.S.

Forest Service Insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted from the U.S.

Forest Service’s Office of Communications (Washington Office). A written request will be submitted by the U.S. Forest Service to the Office of Communications Assistant Director, Visual Information and Publishing Services, prior to use of the insignia. The U.S. Forest Service will notify the TRPA when permission is granted.

F. NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANTS. TRPA agree(s) that any of TRPA’s employees, volunteers, and program participants shall not be deemed to be Federal employees for any purposes including Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) and Chapter 81 of Title 5, United States Code (OWCP), as TRPA has hereby willingly agreed to assume these responsibilities.

Further, TRPA shall provide any necessary training to TRPA’s employees, volunteers, and program participants to ensure that such personnel are capable of performing tasks to be completed. TRPA shall also supervise and direct the work of its employees, volunteers, and participants performing under this agreement.

G. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this agreement, or benefits that may arise therefrom, either directly or indirectly.

H. NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, and so forth.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

I. ELIGIBLE WORKERS. TRPA shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). TRPA shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract awarded under this agreement.












 


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J. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM). TRPA shall maintain current information in the System for Award Management (SAM) until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or agreement term(s). For purposes of this agreement, System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov.

K. STANDARDS FOR FINANCIAL MANAGEMENT.

1. Financial Reporting
TRPA shall provide complete, accurate, and current financial disclosures of the project or program in accordance with any financial reporting requirements, as set forth in the financial provisions.

2. Accounting Records
TRPA shall continuously maintain and update records identifying the source and use of funds. The records shall contain information pertaining to the agreement, authorizations, obligations, unobligated balances, assets, outlays, and income.

3. Internal Control
TRPA shall maintain effective control over and accountability for all U.S. Forest Service funds, real property, and personal property assets. TRPA shall keep effective internal controls to ensure that all United States Federal funds received are separately and properly allocated to the activities described in the agreement and used solely for authorized purposes.

4. Source Documentation
TRPA shall support all accounting records with source documentation. These documentations include, but are not limited to, cancelled checks, paid bills, payrolls, contract and contract documents. These documents must be made available to the U.S. Forest Service upon request.

5. Advance Payments
When applicable, TRPA shall establish and maintain specific procedures to minimize the time elapsing between the advance of Federal funds and their subsequent disbursement. Any advance requested by TRPA must be expended within 30 days of receipt.












 


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L. LIMITATION OF FUNDS. U.S. Forest Service funds in the amount of $3,528,024.23 are currently available for performance of this agreement through September 1, 2030. The U.S. Forest Service's ability to provide additional funding is contingent upon the availability of appropriated funds from which payment can be made. There is no legal liability on the part of the U.S. Forest Service for any payment above this amount until TRPA receive(s) notice of availability confirmed in a written modification by the Forest Service.

M. INDIRECT COST RATES- PARTNERSHIP. Indirect costs are approved for reimbursement or as a cost-share requirement and have an effective period applicable to the term of this agreement.

1. If TRPA has never received or does not currently have a negotiated indirect cost rate, they are eligible for a de minimis indirect cost rate up to 10 percent of modified total direct costs (MTDC). MTDC is defined as all salaries and wages, fringe benefits, materials and supplies, services, travel, and contracts up to the first $25,000 of each contract.

2. For rates greater than 10 percent and less than 25 percent, TRPA shall maintain documentation to support the rate. Documentation may include, but is not limited to, accounting records, audit results, cost allocation plan, letter of indirect cost rate approval from an independent accounting firm, or other Federal agency approved rate notice applicable to agreements.

3. For a rate greater than 25 percent, the U.S. Forest Service may require that TRPA request a federally approved rate from TRPA’s cognizant audit agency no later than 3 months after the effective date of the agreement. TRPA will be reimbursed for indirect costs or allowed to cost-share at the rate reflected in the agreement until the rate is formalized in the negotiated indirect cost rate (NICRA) at which time, reimbursements for prior indirect costs or cost-sharing may be subject to adjustment.

4. Failure to provide adequate documentation supporting the indirect cost rate, if requested, could result in disallowed costs and repayment to the U.S. Forest Service.

N. OVERPAYMENT. Any funds paid to TRPA in excess of the amount entitled under the terms and conditions of this agreement constitute a debt to the Federal Government. The following must also be considered as a debt or debts owed by TRPA to the U.S. Forest Service:
- Any interest or other investment income earned on advances of agreement funds; or - Any royalties or other special classes of program income which, under the provisions of the agreement, are required to be returned; 











 


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If this debt is not paid according to the terms of the bill for collection issued for the overpayment, the U.S. Forest Service may reduce the debt by:

1. Making an administrative offset against other requests for reimbursement.

2. Withholding advance payments otherwise due to TRPA.

3. Taking other action permitted by statute (31 U.S.C. 3716 and 7 CFR, Part 3, Subpart B).

Except as otherwise provided by law, the U.S. Forest Service may charge interest on an overdue debt.

O. AGREEMENT CLOSE-OUT. Within 120 days after expiration or notice of termination TRPA shall close out the agreement.

Any unobligated balance of cash advanced to TRPA must be immediately refunded to the U.S. Forest Service, including any interest earned in accordance with 7CFR3016.21/2CFR 215.22.

Within a maximum of 120 days following the date of expiration or termination of this agreement, all financial performance and related reports required by the terms of the agreement must be submitted to the U.S. Forest Service by TRPA.

If this agreement is closed out without audit, the U.S. Forest Service reserves the right to disallow and recover an appropriate amount after fully considering any recommended disallowances resulting from an audit which may be conducted later.

P. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS. The parties to this agreement shall monitor the performance of the agreement activities to ensure that performance goals are being achieved.

Performance reports must contain information on the following:
- A comparison of actual accomplishments to the goals established for the period.

Wherever the output of the project can be readily expressed in numbers, a computation of the cost per unit of output, if applicable. - Reason(s) for delay if established goals were not met. - Additional pertinent information.

TRPA shall submit annual performance reports to the U.S. Forest Service Program Manager. These reports are due 90 days after the reporting period. The final performance report must be submitted either with TRPA’s final payment request, or separately, but not later than 120 days from the expiration date of the agreement. 











 


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Q. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. TRPA shall retain all records pertinent to this agreement for a period of no less than 3 years from the expiration or termination date. As used in this provision, records includes books, documents, accounting procedures and practice, and other data, regardless of the type or format. TRPA shall provide access and the right to examine all records related to this agreement to the U.S. Forest Service, Inspector General, or Comptroller General or their authorized representative. The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept.

If any litigation, claim, negotiation, audit, or other action involving the records has been started before the end of the 3-year period, the records must be kept until all issues are resolved, or until the end of the regular 3-year period, whichever is later.

Records for nonexpendable property acquired in whole or in part, with Federal funds must be retained for 3 years after its final disposition.

R. FREEDOM OF INFORMATION ACT (FOIA). Public access to grant or agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.

Public access to culturally sensitive data and information of Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2008 Farm Bill).

S. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO) 13513, “Federal Leadership on Reducing Text Messaging While Driving,” any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b) using any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperators, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government.

T. PUBLIC NOTICES. It is The U.S. Forest Service's policy to inform the public as fully as possible of its programs and activities. TRPA is/are encouraged to give public notice of the receipt of this agreement and, from time to time, to announce progress and accomplishments. Press releases or other public notices should reference the Agency as follows:
“The Lake Tahoe Basin Management Unit of the U.S. Forest Service, U.S.

Department of Agriculture”












 


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TRPA may call on The U.S. Forest Service's Office of Communication for advice regarding public notices. TRPA is/are requested to provide copies of notices or announcements to the U.S. Forest Service Program Manager and to The U.S. Forest Service's Office of Communications as far in advance of release as possible.

U. FUNDING EQUIPMENT. Federal funding under this agreement is not available for reimbursement of TRPA’s purchase of equipment. Equipment is defined as having a fair market value of $5,000 or more per unit and a useful life of over one year.

V. CONTRACT REQUIREMENTS. Any contract under this agreement must be awarded following TRPA’s established procurement procedures, to ensure free and open competition, and avoid any conflict of interest (or appearance of a conflict).

TRPA must maintain cost and price analysis documentation for potential U.S. Forest Service review. TRPA is/are encouraged to utilize small businesses, minority-owned firms, and women’s business enterprises.

W. U.S. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS,
AUDIOVISUALS AND ELECTRONIC MEDIA. TRPA shall acknowledge U.S.

Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this agreement.

X. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. TRPA shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding.

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.)
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, DC 20250-9410 or call toll free voice (866) 632- 9992, TDD (800) 877-8339, or voice relay (866) 377-8642.

USDA is an equal opportunity provider and employer.

If the material is too small to permit the full statement to be included, the material must, at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunity provider."
Y. REMEDIES FOR COMPLIANCE RELATED ISSUES. If TRPA materially fail(s) to comply with any term of the agreement, whether stated in a Federal statute or regulation, an assurance, or the agreement, the U.S. Forest Service may take one or more of the following actions:












 


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1. Temporarily withhold cash payments pending correction of the deficiency by TRPA or more severe enforcement action by the U.S. Forest Service;

2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance;

3. Wholly or partly suspend or terminate the current agreement for TRPA’s program;

4. Withhold further awards for the program, or

5. Take other remedies that may be legally available, including debarment procedures under 2 CFR part 417.

Z. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated, in whole or part, as follows:

1. When the U.S. Forest Service and TRPA agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated.

2. By 30 days written notification by TRPA to the U.S. Forest Service setting forth the reasons for termination, effective date, and in the case of partial termination, the portion to be terminated. If the U.S. Forest Service decides that the remaining portion of the agreement will not accomplish the purposes for which the agreement was made, the U.S. Forest Service may terminate the agreement in its entirety.

Upon termination of an agreement, TRPA shall not incur any new obligations for the terminated portion of the agreement after the effective date, and shall cancel as many outstanding obligations as possible. The U.S. Forest Service shall allow full credit to TRPA for the U.S. Forest Service share of obligations that cannot be cancelled and were properly incurred by TRPA up to the effective date of the termination. Excess funds must be refunded within 60 days after the effective date of termination.

AA. ALTERNATE DISPUTE RESOLUTION – PARTNERSHIP AGREEMENT. In the event of any issue of controversy under this agreement, the parties may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to conciliation, facilitation, mediation, and fact finding.

BB. DEBARMENT AND SUSPENSION. TRPA shall immediately inform the U.S.

Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should TRPA or any of their 











 


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principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the U.S. Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary.

CC. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS. All non federal government entities working on this agreement will adhere to the below provisions found in the Consolidated Appropriations Act, 2016, Pub. L. 114-113, relating to reporting fraud, waste and abuse to authorities:
(a) The recipient may not require its employees, contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(b) The recipient must notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements inconsistent with paragraph (a) of this award provision are no longer in effect.
(c) The prohibition in paragraph (a) of this award provision does not contravene requirements applicable to any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(d) If the Government determines that the recipient is not in compliance with this award provision, it:
(1) Will prohibit the recipient's use of funds under this award, in accordance with sections 743, 744 of Division E of the Consolidated Appropriations Act, 2016, (Pub. L. 114-113) or any successor provision of law; and (2) May pursue other remedies available for the recipient's material failure to comply with award terms and conditions.

DD. MODIFICATIONS. Modifications within the scope of this agreement must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. The U.S. Forest Service is not obligated to fund any changes not properly approved in advance.

EE. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the date of the last signature and is effective through September 1, 2030 at which time it 











 


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will expire. The expiration date is the final date for completion of all work activities under this agreement.

FF. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In Witness Whereof, the parties hereto have executed this agreement as of the last date written below.

JULIE W. REGAN, Executive Director
Tahoe Regional Planning Agency
Date

ERICK J. WALKER, Forest Supervisor
U.S. Forest Service, Lake Tahoe Basin Management
Unit
Date
The authority and format of this agreement have been reviewed and approved for signature.



KRISTINE GIBSON
U.S. Forest Service Grants Management Specialist
Date
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.

KRISTINE GIBSON Digitally signed by KRISTINE
GIBSON
Date: 2025.08.28 11:27:26 -07'00'












 







ERICK WALKER Digitally signed by ERICK WALKER
Date: 2025.08.30 08:21:17 -07'00'
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Attachment: A
USFS Agreement No.: Mod. No.:

Cooperator Agreement No.:

Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). (a) (b) (c) (d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $44,000.00 $322,021.33 $34,000.00 $0.00 $400,021.33 Travel $0.00 $0.00 $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $9,750.00 $0.00 $9,750.00
Supplies/Materials $0.00 $0.00 $0.00 $0.00 $0.00
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $43,500.00 $378,279.00 $421,779.00
Other $3,157,699.71 $3,157,699.71
Subtotal $44,000.00 $3,479,721.04 $87,250.00 $378,279.00 $3,989,250.04 Coop Indirect Costs $48,303.20 $13,087.50 $61,390.70
FS Overhead Costs $6,600.00 $6,600.00
Total $50,600.00 $3,528,024.23 $100,337.50 $378,279.00
$4,057,240.73
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
100.00%
(h)
(g)
Matching Costs Determination
Total Forest Service Share = (f)

88.20%
Total Project Value:
(e)
Total

11.80%
Agreements Financial Plan (Short Form)
25-PA-11051900-007
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding

FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS













 


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Standard Calculation
Job Description Cost/Day # of Days Total
Fuels Manager $500.00 20.00 $10,000.00
Forest Health Manager $700.00 20.00 $14,000.00
Hydrologist/Project Manager $500.00 20.00 $10,000.00
Aquatic Biologist $500.00 20.00 $10,000.00
Non-Standard Calculation
Total Salaries/Labor $44,000.00
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
Non-Standard Calculation
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total

WORKSHEET FOR
Standard Calculation
Non-Standard Calculation
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.

The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

FS Non-Cash Contribution Cost Analysis, Column (a)
Equipment
Travel
Salaries/Labor












 


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Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total

15.00% $6,600.00
Total FS Overhead Costs $6,600.00
Standard Calculation
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
$44,000.00
Subtotal Direct Costs
Forest Service Overhead Costs
TOTAL COST $50,600.00
Printing
Other Expenses
Subtotal Direct Costs
Supplies/Materials
$44,000.00
Non-Standard Calculation












 


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Job Description Cost/Day # of Days Total
Watersheds and Water Quality Program Manager $560.66 111.80 $62,681.79 Department Manager $648.23 72.80 $47,191.14
Grant Manager $361.78 214.50 $77,601.81
Executive Assistant $406.50 107.25 $43,597.13
EIP Program Manager $545.62 55.90 $30,500.16
EIP Data Specialist $448.14 134.89 $60,449.30
Total Salaries/Labor $322,021.33
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total
Total Equipment $0.00

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.

The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation












 


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Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/project Total
Cole Project 1.00 $248,156.38 $248,156.38
CHIPS Project 1.00 $735,793.46 $735,793.46
Lower Rosewood Creek AOP Project (NTCD) 1.00 $750,000.00 $750,000.00 Needle Peak Localized Treatment (City of SLT) 1.00 $300,000.00 $300,000.00 AIS Monitoring and Habitat Protection (TRCD) 1.00 $1,063,749.87 $1,063,749.87 Tahoe Blue Beaches (League to Save Lake Tahoe) 1.00 $60,000.00 $60,000.00 Total Other $3,157,699.71
Current Overhead Rate Total

15.00% $48,303.20
$48,303.20
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Printing
Supplies/Materials
Standard Calculation
TOTAL COST $3,528,024.23
$3,479,721.04
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$48,303.20
Non-Standard Calculation












 


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Job Description Cost/Day # of Days Total
CHIPS Board Member oversight/meetings $350.00 40.00 $14,000.00 CHIPS Finance Director $350.00 24.00 $8,400.00
CHIPS payroll/Admin/HR Support $275.00 24.00 $6,600.00
CHIPS Forestry Fellow - Field Operations $2.00 2500.00 $5,000.00 Total Salaries/Labor $34,000.00
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total
Cole Project Vehicle (25 mile 25.00 $0.65 100.00 $1,625.00 CHIPS Project Vehicle (25 m 25.00 $0.65 100.00 $6,500.00 Watershed Projects (25 mile 25.00 $0.65 100.00 $1,625.00

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Cooperator Non-Cash Contribution Cost Analysis, Column (c) Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.

NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation












 


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Total Equipment $9,750.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
CHIPS Crew Development and Training 2.00 $20,000.00 $40,000.00 CHIPS Training Materials & Supplies 2.00 $1,750.00 $3,500.00 Total Other $43,500.00
Current Overhead Rate Total

15.00% $13,087.50
$13,087.50
Non-Standard Calculation
Non-Standard Calculation
Supplies/Materials
Standard Calculation
Non-Standard Calculation
Standard Calculation
Printing
TOTAL COST $100,337.50
$87,250.00
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$87,250.00
Non-Standard Calculation
Standard Calculation












 


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Job Description Cost/Day # of Days Total
Total Salaries/Labor $0.00
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total

WORKSHEET FOR
Non-Standard Calculation
Non-Standard Calculation
Cooperator In-Kind Contribution Cost Analysis, Column (d) Salaries/Labor
Travel
Equipment
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.

NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The NonStandard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.

Standard Calculation
Standard Calculation
Standard Calculation












 


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Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
Total Printing $0.00
Item # of Units Cost/Unit Total
Cole Project non-federal match $60,735.00
Remaining projects non-federal match $317,544.00
Total Other $378,279.00
Standard Calculation
Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Non-Standard Calculation
Printing
Supplies/Materials
Standard Calculation
TOTAL COST $378,279.00
$378,279.00
Other Expenses
Subtotal Direct Costs
Non-Standard Calculation












 


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Attachment B TRPA/USFS Agreement # 25-PA-11051900-007
Scope of Work
Forest Health Projects:

Project Name: Calaveras Healthy Impact Product Solutions (CHIPS) EIP Number: 02.01.01.0097 (and 26, 27, and 89)
Project Proponent: USFS
Project ĞƐĐƌŝƉƟŽŶ: Hazard tree ŵŝƟŐĂƟŽŶ and fŽƌĞƐƚŚĞĂůƚŚĂŶĚĨƵĞůƌĞĚƵĐƟŽŶŽŶĨŽƌĞƐƚƐLJƐƚĞŵůĂŶĚƐ͕ ŝŶĐůƵĚŝŶŐƵƌďĂŶůŽƚƐ͘,/W^ĐƌĞǁƉĞƌĨŽƌŵƐŚĂnjĂƌĚƚƌĞĞĨĂůůŝŶŐ͕ŚĂŶĚƚŚŝŶŶŝŶŐ͕ƉŝůŝŶŐ͕ĐŚŝƉƉŝŶŐ͕ŽƌƐŝŵŝůĂƌ ĂĐƟǀŝƟĞƐŽŶĨŽƌĞƐƚƐĞƌǀŝĐĞƵƌďĂŶůŽƚƐ͕ >ĂŬĞdĂŚŽĞĂƐŝŶDĂŶĂŐĞŵĞŶƚhŶŝƚ (LTBMU) ƉƌŽũĞĐƚĂƌĞĂƐ;Ğ͘Ő͕͘ ^ŽƵƚŚ^ŚŽƌĞ&ƵĞůƐZĞĚƵĐƟŽŶĂŶĚ,ĞĂůƚŚLJ&ŽƌĞƐƚZĞƐƚŽƌĂƟŽŶ͕West Shore Wildland Urban Interface Fuels ZĞĚƵĐƟŽŶWƌŽũĞĐƚ͕ ĂŶĚhƌďĂŶ&ŽƌĞƐƚĞĨĞŶƐĞŽŶĞ&ƵĞůƐZĞĚƵĐƟŽŶWƌŽũĞĐƚͿ͕ĂŶĚĂƚĚĞǀĞůŽƉĞĚƌĞĐƌĞĂƟŽŶ sites.

Match: Non-ĐĂƐŚĐŽŶƚƌŝďƵƟŽŶŽĨϮϬйĨƌŽŵ,/W^
Federal Nexus: &ŽƌĞƐƚŚĞĂůƚŚĂŶĚĨƵĞůƌĞĚƵĐƚŝŽŶǁŽƌŬŽŶĨŽƌĞƐƚƐLJƐƚĞŵ;ĨĞĚĞƌĂůͿůĂŶĚƐ͘ Project Name: Cole Property
EIP Number: 02.01.01.0157
Project Proponent: USFS
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ The ŐŽĂůŽĨƚŚĞŽůĞhŶŝƚ,ĂnjĂƌĚŽƵƐ&ƵĞůƐZĞĚƵĐƟŽŶWƌŽũĞĐƚŝƐƚŽƉƌŽƚĞĐƚůŝĨĞ͕ ƉƌŽƉĞƌƚLJ͕ĂŶĚƚŚĞĞŶǀŝƌŽŶŵĞŶƚďLJƌĞĚƵĐŝŶŐŚĂnjĂƌĚŽƵƐĨŽƌĞƐƚĨƵĞůƐĂŶĚŝŵƉƌŽǀŝŶŐĨŽƌĞƐƚŚĞĂůƚŚ͘dŚŝƐ ƉƌŽũĞĐƚĂŝŵƐƚŽŵŝƟŐĂƚĞǁŝůĚĮƌĞƌŝƐŬƐƚŽƚŚĞĐƌŝƟĐĂůŝŶĨƌĂƐƚƌƵĐƚƵƌĞǁŝƚŚŝŶĂŶd around the project area, as ǁĞůůĂƐĞŶŚĂŶĐĞƚŚĞƐĂĨĞƚLJŽĨƚŚĞƐƵƌƌŽƵŶĚŝŶŐĐŽŵŵƵŶŝƚLJ͘LJƐƚƌĂƚĞŐŝĐĂůůLJƚƌĞĂƟŶŐƚŚĞůĂŶĚƐĐĂƉĞ͕ƚŚŝƐ ƉƌŽũĞĐƚǁŝůůŶŽƚŽŶůLJƌĞĚƵĐĞĨƵĞůůŽĂĚƐďƵƚĂůƐŽĐƌĞĂƚĞĚĞĨĞŶƐŝďůĞƐƉĂĐĞƚŚĂƚƐƵƉƉŽƌƚƐĮƌĞƐƵƉƉƌĞƐƐŝŽŶ ĞīŽƌƚƐĚƵƌŝŶŐĂǁŝůĚĮƌĞĞǀĞŶƚ͘ĚĚŝƟŽŶĂůůLJ͕ƚŚĞƉƌŽũĞĐƚǁŝůůďĞŶĞĮƚƚŚĞĂĚũĂĐĞŶƚŶĞŝŐŚďŽƌŚŽŽĚĂŶĚƚŚĞ ŶĞĂƌďLJǁŝůĚůŝĨĞĐĞŶƚĞƌďLJƌĞĚƵĐŝŶŐƚŚĞƉŽƚĞŶƟĂůĨŽƌĐĂƚĂƐƚƌŽƉŚŝĐǁŝůĚĮƌĞƐ͕ǁŚŝĐŚĐŽƵůĚƚŚƌĞĂƚĞŶďŽƚŚ ŚƵŵĂŶĂŶĚǁŝůĚůŝĨĞ͘dŚƌŽƵŐŚĐĂƌĞĨƵůƉůĂŶŶŝŶŐ͕ƉĞƌŵŝƫŶŐ͕ĂŶĚŝŵƉůĞŵĞŶƚĂƟŽŶ͕ǁĞǁŝůůŵŽĚŝĨLJĮƌĞ ďĞŚĂǀŝŽƌƚŽƐƵƉƉŽƌƚƐƵƉƉƌĞƐƐŝŽŶĞīŽƌƚƐ͕ĞŶŚĂŶĐĞĨŽƌĞƐƚƌĞƐŝůŝĞŶĐĞ͕ĂŶĚŝŶĐƌĞĂƐĞƚŚĞǀŝŐŽƌŽĨƚŚĞƌĞƐŝĚƵĂů ƐƚĂŶĚ͘/ŶĚŽŝŶŐƐŽ͕ƚŚĞƉƌŽũĞĐƚǁŝůůďĞŶĞĮƚƚŚĞƐƵƌƌŽƵŶĚŝŶŐĐŽŵŵƵŶŝƚLJĂŶĚǁŝůĚůŝĨĞĂƌĞĂƐ͕ĞŶƐƵƌŝŶŐĂ safer and more resilient landscape for both people and nature.

Match: $60, 735
Federal Nexus: Yes
Watersheds and Water Quality Projects:

Project Name: >ŽǁĞƌZŽƐĞǁŽŽĚƌĞĞŬƋƵĂƟĐKƌŐĂŶŝƐŵWĂƐƐĂŐĞWƌŽũĞĐƚ– /ŵƉůĞŵĞŶƚĂƟŽŶ EIP Number: 01.02.01.0093
Project Proponent: EĞǀĂĚĂdĂŚŽĞŽŶƐĞƌǀĂƟŽŶŝƐƚƌŝĐƚ;EdͿ Project ĞƐĐƌŝƉƟŽŶ: dŚŝƐƉƌŽũĞĐƚǁŝůůƌĞŵŽǀĞƚǁŽƐƚĂŶĚƉŝƉĞͬŵĞƚĂůĐƵůǀĞƌƚĐƌŽƐƐŝŶŐƐŝŶƐƚĂůůĞĚŝŶƚŚĞůĂƚĞ ϵϬƐĂƚ/ŶĐůŝŶĞtĂLJĂŶĚƵƉƐƚƌĞĂŵŶĞĂƌĂŶĞdžŝƐƟŶŐŵƵůƟ-ƵƐĞƉĂƚŚĂŶĚƌĞƉůĂĐĞƚŚĞŵǁŝƚŚƐƚƌƵĐƚƵƌĞƐƚŚĂƚ ĂůůŽǁĨŽƌƚŚĞƉĂƐƐĂŐĞŽĨŶĂƟǀĞƐĂůŵŽŶŝĚƐ͘/ŶĂĚĚŝƟŽŶ͕ƉƌŽũĞĐƚŽƵƚĐŽŵĞƐǁŝůůďĞmonitored and a ŵŽŶŝƚŽƌŝŶŐƌĞƉŽƌƚƉƌŽǀŝĚĞĚĂƐƉĂƌƚŽĨƚŚĞĚĞůŝǀĞƌĂďůĞƐ͘ Match: ΨϱϬ͕ϬϬϬĨƌŽŵdĂŚŽĞ&ƵŶĚ͕ĂĚĚŝƟŽŶĂůŵĂƚĐŚĨƵŶĚŝŶŐŝƐLJĞƚƚŽďĞĚĞƚĞƌŵŝŶĞĚ Federal Nexus: dŚĞƉƌŽũĞĐƚĂƌĞĂŝƐǁŝƚŚŝŶƚŚĞŚŝƐƚŽƌŝĐƌĂŶŐĞĨŽƌ>ĂŚŽŶƚĂŶĐƵƩŚƌŽĂƚƚƌŽƵƚ;>dͿ͕ǁŚŝĐŚ ƉƌŽǀŝĚĞƐĂĨĞĚĞƌĂůŶĞdžƵƐǁŝƚŚ>dďĞŝŶŐĂĨĞĚĞƌĂůůLJůŝƐƚĞĚƐƉĞĐŝĞƐ͘dŚĞƉƌŽũĞĐƚǁŝůůĂůƐŽĞdžƉĂŶĚĂĐĐĞƐƐƚŽ LCT habitat on USFS lands upstream.












 


MOU by and between TRPA & CSLT
TRPA Payment Contract #26C00025

244
Schedule: dŚĞƉƌŽũĞĐƚǁŝůůďĞŝŵƉůĞŵĞŶƚĞĚŝŶϮϬϮϲ͕ƐŽĨƵŶĚŝŶŐǁŝůůŶĞĞĚƚŽďĞĂǁĂƌĚĞĚďLJ&ĞďƌƵĂƌLJŽĨ ϮϬϮϲƚŽĨĂĐŝůŝƚĂƚĞĐŽŶƚƌĂĐƚƐŽůŝĐŝƚĂƟŽŶĂŶĚĂǁĂƌĚ͘
Deliverables: Project permits, as-ďƵŝůƚĚƌĂǁŝŶŐƐĂŶĚŵŽŶŝƚŽƌŝŶŐƌĞƉŽƌƚ͘ Project Name: ƋƵĂƟĐ/ŶǀĂƐŝǀĞ^ƉĞĐŝĞƐ ;/^Ϳ DŽŶŝƚŽƌŝŶŐĂŶĚ,ĂďŝƚĂƚWƌŽƚĞĐƟŽŶWƌŽũĞĐƚ EIP Number: 01.03.01.0048
Project Proponent: dĂŚŽĞZĞƐŽƵƌĐĞŽŶƐĞƌǀĂƟŽŶŝƐƚƌŝĐƚ
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ dŚŝƐƉƌŽũĞĐƚǁŝůůƉůĂŶĂŶĚŝŵƉůĞŵĞŶƚŵŽŶŝƚŽƌŝŶŐĂŶĚƚƌĞĂƚŵĞŶƚĂƚƉƌĞǀŝŽƵƐůLJ ĐŽŵƉůĞƚĞĚƋƵĂƟĐ/ŶǀĂƐŝǀĞWůĂŶƚƚƌĞĂƚŵĞŶƚůŽĐĂƟŽŶƐŽŶEĂƟŽŶĂů&ŽƌĞƐƚ^LJƐƚĞŵůĂŶĚƐƚŽĞŶƐƵƌĞŶŽŶĞǁ ŝŶĨĞƐƚĂƟŽŶƐŽĐĐƵƌ͕ƉƌŽũĞĐƚƐŵĞĞƚŽďũĞĐƟǀĞƐ͕ĂŶĚďŝŽůŽŐŝĐĂůĂŶĚƉŚLJƐŝĐĂůŚĂďŝƚĂƚĐŽŶĚŝƟŽŶƐŽŶE&^ůĂŶĚƐ ĂƌĞĐŽŶƐĞƌǀĞĚͬĞŶŚĂŶĐĞĚ͘ǁŽƌŬƉůĂŶǁŝůůďĞĚĞǀĞůŽƉĞĚĂŶĚƌĞǀŝĞǁĞĚͬĂƉƉƌŽǀĞĚďLJ&ŽƌĞƐƚ^ĞƌǀŝĐĞƐƚĂī͘ dŚĞǁŽƌŬƉůĂŶǁŝůůŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐƚĂƐŬƐ͗ϭ͘WĞƌŵŝƚĂŶĚ ŶǀŝƌŽŶŵĞŶƚĂůŽŵƉůŝĂŶĐĞ͕Ϯ͘^ŝƚĞ-ƐƉĞĮĐ
mŽŶŝƚŽƌŝŶŐƉůĂŶƐ͕ϯ͘WƌŽũĞĐƚŵĂŶĂŐĞŵĞŶƚƉůĂŶƐ͕ϰ͘ĂƚĂďĂƐĞŵĂŶĂŐĞŵĞŶƚ͕ĂŶĚϱ͘WƌŽũĞĐƚƐŝƚĞ ĐŽŽƌĚŝŶĂƟŽŶ͘ƋƵĂůŝĮĞĚ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƐƵůƚĂŶƚ͕DĂƌŝŶĞdĂdžŽŶŽŵŝĐ^ĞƌǀŝĐĞƐ͕>>;Dd^Ϳ͕ŚĂƐďĞĞŶ ƐĞůĞĐƚĞĚƚŽƉĞƌĨŽƌŵƚŚĞƌĞƋƵŝƌĞĚƚĂƐŬƐ͘
Match: ΨϭϭϬ͕ϬϬϬĨƌŽŵĂůŝĨŽƌŶŝĂdĂŚŽĞŽŶƐĞƌǀĂŶĐLJ͕ΨϲϬ͕ϳϰϯ͘ϳϱĨƌŽŵ ůŬWŽŝŶƚDĂƌŝŶĂƐĞĐƵƌĞĚ͘ŶŽƚŚĞƌ
ΨϱϬ͕ϬϬϬŝƐĂŶƟĐŝƉĂƚĞĚĨƌŽŵĂůŝĨŽƌŶŝĂdĂŚŽĞŽŶƐĞƌǀĂŶĐLJƉƌŽũĞĐƚĨƵŶĚƐ͘ Federal Nexus: /^ŵŽŶŝƚŽƌŝŶŐĂŶĚƚƌĞĂƚŵĞŶƚƐǁŝůůŽĐĐƵƌŽŶE&^ůĂŶĚƐ͘ Schedule: dŚĞƉƌŽũĞĐƚǁŝůůďĞŝŵƉůĞŵĞŶƚĞĚƐƚĂƌƟŶŐŝŶĨĂůůŽĨϮϬϮϱ͘&ƵŶĚŝŶŐǁŝůůŶĞĞĚƚŽďĞĂǁĂƌĚĞĚƚŽ Tahoe RCD in fall of 2025.

Deliverables: ŶŶƵĂůǁŽƌŬƉůĂŶƐĂŶĚĂŶŶƵĂůƌĞƉŽƌƚƐ͕ŽƵƚƌĞĂĐŚĂŶĚƉƵďůŝĐŶŽƟĐĞƐ͘ Project Name: Tahoe Blue Beaches
EIP Number: 04.02.02.0012
Project Proponent: >ĞĂŐƵĞƚŽ^ĂǀĞ>ĂŬĞdĂŚŽĞ
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ dŚŝƐƉƌŽũĞĐƚǁŝůůƌĞŵŽǀĞďĞĂĐŚƐƵď-ƐƵƌĨĂĐĞůŝƩĞƌĨƌŽŵƉŽƉƵůĂƌ&ŽƌĞƐƚ^ĞƌǀŝĐĞ ŵĂŶĂŐĞĚƌĞĐƌĞĂƟŽŶƐŝƚĞƐƚŽƉƌĞǀĞŶƚƚƌĂŶƐŵŝƐƐŝŽŶŽĨƉŽůůƵƟŽŶŝŶƚŽƚŚĞǁĂƚĞƌƐŽĨ>ĂŬĞdĂŚŽĞĂŶĚƌĞĚƵĐĞ ƐĂĨĞƚLJĐŽŶĐĞƌŶƐĂƚƉŽƉƵůĂƌƌĞĐƌĞĂƟŽŶƐŝƚĞƐ͘tŽƌŬĂůƐŽŝŶĐůƵĚĞƐŽƵƚƌĞĂĐŚĂŶĚĞĚƵĐĂƟŽŶƚŽƉƌĞǀĞŶƚůŝƩĞƌ and improve environmental outcomes.

Match: TBD
Federal Nexus: WƌŽũĞĐƚǁŝůůƌĞŵŽǀĞƚƌĂƐŚĨƌŽŵh^&^ůĂŶĚƐŝŶĐůƵĚŝŶŐďĞĂĐŚĞƐĂŶĚŐĞŶĞƌĂůĨŽƌĞƐƚĂƌĞĂƐ͘ Project Name: Needle Peak Localized Treatment (part of overall Upper Bijou Park Creek Watershed ZĞƐƚŽƌĂƟŽŶWƌŽũĞĐƚͿ
EIP Number: 01.01.01.0184
Project Proponent: City of South Lake Tahoe
WƌŽũĞĐƚĞƐĐƌŝƉƟŽŶ͗ Ɛ ƉĂƌƚŽĨƚŚĞhƉƉĞƌŝũŽƵWĂƌŬƌĞĞŬtĂƚĞƌƐŚĞĚZĞƐƚŽƌĂƟŽŶWƌŽũĞĐƚ͕ŽŶĞŽĨƚŚĞ ƉƌŽũĞĐƚƐƚŚĂƚǁĂƐŝĚĞŶƟĮĞĚƚŽďĞŶĞĮƚǁĂƚĞƌƋƵĂůŝƚLJŝƐƚŚĞEĞĞĚůĞWĞĂŬ>ŽĐĂůŝnjĞĚdƌĞĂƚŵĞŶƚWƌŽũĞĐƚ͘dŚĞ ƐĂŶĚŝŶŐƌŽƵƚĞĂůŽŶŐEĞĞĚůĞWĞĂŬZŽĂĚ͕tŝůĚǁŽŽĚǀĞŶƵĞ͕ĂŶĚ^ŬŝZƵŶŽƵůĞǀĂƌĚĞdžƉĞƌŝĞŶĐĞƐĂŚŝŐŚ ĂƉƉůŝĐĂƟŽŶŽĨƌŽĂĚĂďƌĂƐŝǀĞƐ͘dŚŝƐƉƌŽũĞĐƚŝĚĞŶƟĮĞĚĐŽůůĞĐƟŽŶƉŽŝŶƚƐĂŶĚǁŝůůŝŶƐƚĂůůƐĞĚŝŵĞŶƚƚƌĂƉƐƚŽ ĐĂƉƚƵƌĞƚŚĞůĂƌŐĞƌƐĞĚŝŵĞŶƚŵĂƚĞƌŝĂůďĞĨŽƌĞŝƚŝƐĐĂƌƌŝĞĚĚŽǁŶŝũŽƵWĂƌŬƌĞĞŬ͘dŚĞƐĞĚŝŵĞŶƚƚƌĂƉƐǁŝůů be installed in the ŝƚLJŽĨ^ŽƵƚŚ>ĂŬĞZKtĂƚĐƵƌďĐƵƚƐ͕ĚƌĂŝŶŝŶůĞƚƐ͕ĂŶĚĐƵůǀĞƌƚŽƵƞĂůůƐĂůŽŶŐƚŚĞ ƐĂŶĚŝŶŐƌŽƵƚĞ͘Match: ϭϯйĨƌŽŵůŽĐĂůƐŽƵƌĐĞƐ












 


MOU by and between TRPA & CSLT
TRPA Payment Contract #26C00025

245
Federal Nexus: dŚĞĨĞĚĞƌĂůŶĞdžƵƐŽĨƚŚŝƐƉƌŽũĞĐƚŝƐƚŚĂƚƚŚĞƌƵŶŽīĨƌŽŵh^&^ůĂŶĚƚƌĂǀĞůƐĚŽǁŶƚŚĞƌŽĂĚƐ ŝŶĐůƵĚĞĚŝŶƚŚŝƐƉƌŽũĞĐƚ;tŝůĚǁŽŽĚǀĞŶƵĞ͕ZĞŐŝŶĂZŽĂĚ͕EĞĞĚůĞWĞĂŬZŽĂĚ͕ĂŶĚ^ŬŝZƵŶŽƵůĞǀĂƌĚͿĂŶĚ ĐĂƌƌŝĞƐƐĞĚŝŵĞŶƚĚŽǁŶŝŶƚŽŝũŽƵWĂƌŬƌĞĞŬ͘dŚŝƐƉƌŽũĞĐƚǁŝůů ƉƌŽǀŝĚĞŽƉƉŽƌƚƵŶŝƟĞƐƚŽĐĂƉƚƵƌĞƚŚĞ ƐĞĚŝŵĞŶƚƉƌŝŽƌƚŽƌĞĂĐŚŝŶŐƚŚĞĐƌĞĞŬ͘
Schedule: dŚĞƉƌŽũĞĐƚŝƐĐƵƌƌĞŶƚůLJŝŶƚŚĞĮŶĂůĚĞƐŝŐŶƐƚĂŐĞ͕ǁŝƚŚ>dZĨƵŶĚŝŶŐƚŽƐƵƉƉŽƌƚŝŵƉůĞŵĞŶƚĂƟŽŶ in 2027.

Goal: dŚĞƉƌŽũĞĐƚŐŽĂůŝƐƚŽƌĞĚƵĐĞƐƚŽƌŵǁĂƚĞƌƉŽůůƵƟŽŶĨƌŽŵƌŽĂĚƐ͕h^&^ůĂŶĚ͕ĂŶĚƉƌŝǀĂƚĞƉĂƌĐĞůƐ͘ Deliverables: dŚĞ
/WƉĞƌĨŽƌŵĂŶĐĞŵĞĂƐƵƌĞŝƐŵŝůĞƐŽĨƌŽĂĚĚĞĐŽŵŵŝƐƐŝŽŶĞĚŽƌƌĞƚƌŽĮƩĞĚ͘ 











 


MOU by and between TRPA & CSLT
TRPA Payment Contract #26C00025

246
Resolution 2026-XXX May 5, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
May 5, 2026
Acceptance of Lake Tahoe Restoration Act Grant Award for Needle Peak Localized Treatment Project (Part of Upper Bijou Park Creek Watershed Restoration Project)

BACKGROUND
A. The Upper Bijou Park Creek Watershed Restoration Project (EIP# 01.01.01.0184) is included on the priority list for watershed and water quality improvement projects within the Lake Tahoe basin.

B. The Needle Peak Localized Treatment Project, one of the subprojects that is part of the Upper Bijou Park Creek Watershed Restoration Project, was one of the high priority projects identified by Public Works staff and City Manager during interagency working group meetings.

C. The USFS in collaboration with TRPA selected the project to receive $300,000 in Lake Tahoe Restoration Act (LTRA) Fiscal Year 2026 funds.

D. The MOU between TRPA and the City requires a 15.16% match ($45,484.48) from the City.

Not all contingency funds were utilized for the construction of the Rockwood to Blackwood Drainage Improvements Project (another subproject that is part of the Upper Bijou Park Creek Watershed Restoration Project) and remain in the Project account. If approved, these funds will be utilized as match to the LTRA grant.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:

1. Authorizes and directs the Director of Finance to accept and appropriate funds as described below.

REVENUE
301-40051-33325 Lake Tahoe Restoration Act Grant (-) $300,000

EXPENSE
301-40051-48030 Upper Bijou Park Creek – Construction (+) $300,000 247
Resolution 2026-XXX May 5, 2026 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on May 5, 2026, by the following vote:

Yes:

No:

Absent:

Abstain:
__________________ Date:_____________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
248
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:11
Agenda Item: Sale of Surplus Vehicles and Miscellaneous Small Tools Executive Summary: In accordance with the City's policies, the department requests the designation of 9 vehicles and miscellaneous small tools as surplus property.

Requested Action / Suggested Motions: Pass a Motion designating 9 vehicles and miscellaneous small tools for surplus and subsequent disposal following the City's policy on disposition of surplus property.

Responsible Staff Member: Mohammad Qureshi, Director of Public Works and Phil Harwood, Fleet Manager
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff_Report-Surplus Sale.docx
02-Exhibit A-Surplus List.pdf
249
Council Agenda Report May 5, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: Sale of Surplus Vehicles and Miscellaneous Small Tools Location: Citywide
Responsible Staff Member: Mohammad Qureshi, Director of Public Works and Phil Harwood, Fleet Manager
Background: The City has an established policy to dispose of property owned by the City. The policy requires surplus property to be:
 identified by a department.
 officially declared to the City Council for approval to surplus.  eliminated from the fixed asset accountability list; and  sold at auctions or to any organization or non-employee willing to pay fair market value.

Issue and Discussion: Fleet Services has identified 9 vehicles and miscellaneous small tools that have reached the end of their serviceable lifecycle or are otherwise not repairable. Exhibit A lists these 9 vehicles along with rationale for the decision to surplus. Along with the various vehicles and, we request to dispose of various small tools, surplus items from warehouse stock, and other items of lesser value that reached their service life and/or have become inoperable.

The vehicles will be auctioned using large cooperative governmental auctions.

Financial Implications: Auction proceeds generate revenue and will be used to offset the cost to purchase vehicles and/or equipment in the FY 2026/27 budget year. Fleet Services uses large cooperative governmental auctions. These auctions historically return higher proceeds and offer greater accountability.

Environmental Considerations: This purchase is not a "project" subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications: This action follows the City’s policy of disposition of surplus. 250
251
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: May 5, 2026
Agenda Item #:12
Agenda Item: 2025-2026 Master Fee Schedule
Executive Summary: Per the discussion held on March 24, 2026, the proposed updates to the 2025- 2026 Master Fee Schedule incorporate the comprehensive user fee study conducted in 2025. The updates also include Consumer Price Index (CPI) adjustments, reflecting the City's ongoing efforts to promote full cost recovery where applicable. The Master Fee Schedule has been thoroughly reviewed by departments and Finance staff to ensure it appropriately balances the City's cost recovery objectives, current market conditions, and broader policy considerations. The City Council will consider formal adoption of the 2025-2026 Master Fee Schedule at this meeting.

Requested Action / Suggested Motions: Pass a Resolution adopting the Annual Master Schedule of Fees and Charges for City Services as presented.

Responsible Staff Member: Akemi Nishimura, Accountant I Reviewed and Approved By: Olga Tikhomirova, Director of Finance Susan Blankenship, City Clerk Heather Stroud, City Attorney
Attachments:
01-Staff Report - 25-26 Master Fee Schedule.docx
03-Resolution Master Fee Schedule 25_26.docx
05-Strengthening Financial Position Feb 2013.pdf
06-Notice of Public Hearing-Master Fee Schedule_04.03.26.pdf 07-South Lake Tahoe User Fee Report.pdf
02-Master Fee Schedule 25_26 (Red-Lined).pdf
04-Master Fee Schedule 2526 (Exh. A to Reso.).pdf
252
Council Agenda Report May 5, 2026 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: May 5, 2026
Title: 2025-2026 Master Fee Schedule (Public Hearing)
Location: Finance Department
Responsible Staff Member: Akemi Nishimura, Accountant I, (530) 542-6061; Olga Tikhomirova, Director of Finance, (530) 542-7431
Background:

User fees in California are required to conform to the California Constitution (including Proposition 26) and statutory requirements such as Government Code Sections 66014 through 66018.5. Under Proposition 26, fees imposed for specific services, reasonable regulatory costs, licenses and permits, or for entrance to or use of City property are generally excluded from the definition of a "tax," as outlined in Article XIIIC, Section 1(e). Fees for the use of City property, such as campground fees, fall under this exception and are not restricted to cost recovery, allowing the City to charge market-based rates.

On March 10, 2026, the City Council received a presentation of the Draft Comprehensive User Fee Study prepared by Government Consulting Partners (GCP). The purpose of the study was to align user fees with the actual cost of providing services, improve transparency, ensure compliance with Proposition 26 and Government Code Section 66014, and reduce unintended General Fund subsidies where appropriate.

The study evaluated the full cost of service across departments, including direct staff time, fully burdened labor rates, overhead allocation, operating costs, and current cost recovery levels.

Before providing policy direction on potential fee adjustments, the Council requested additional information regarding the City's financial condition. As a result, updates to the Master Fee Schedule were scheduled to return following the FY 2026 Mid-Year Budget Review and Five-Year Financial Plan Update, along with the requested policy direction.

On March 24, 2026, with the additional financial context provided by the FY 2026 Mid-Year Budget Review and Five-Year Financial Plan Update, Council directed staff to set cost recovery levels as recommended by GCP, except:

1. Fingerprinting fees: recover only the Department of Justice cost.

2. Appeals: set at full-cost recovery and due at filing; if appellants prevail (the decision is reversed or materially modified in their favor), the full fee will be refunded.

3. Continued General Fund subsidy levels for Emergency Medical Services (EMS).

4. Continued General Fund subsidy levels for recreation and other community-benefit programs.

Recommendations for reduced building permit fees for smaller homes, small businesses, multifamily rental housing, and deed-restricted housing will be brought forward at a later date. 253
Council Agenda Report May 5, 2026 Page 2 of 4
Issue and Discussion:

The attached Master Fee Schedule reflects the fee adjustments directed by the City Council on March 24, 2026. Certain fees were excluded from the User Fee Study because they are set by contract or require market analysis beyond the scope of the RFP. These fees remain included in the Master Fee Schedule presented for Council review and approval. Each department reviewed its respective fee schedule as adjusted through the User Fee Study and further evaluated whether the adjusted fees could reasonably be increased by the Consumer Price Index (CPI) for the upcoming fee schedule cycle.

Consistent with GCP's recommendation, staff utilized the San Francisco–Oakland–Hayward Urban All Items Index (formerly the San Francisco–Oakland–San Jose Urban All Items Index). This index has historically been applied to adjust fees that are not constrained by local market forces or by state or local laws and ordinances. The CPI increase applicable for 2025-2026 is 3.04%. Fees excluded from this adjustment include those governed by contractual agreements or limited by State or City Code, as noted in the Areas of Exception section below.

This update supports the City's Financial Policies: Strengthening Financial Position (adopted in 2013), which call for regular review of user fees to promote fiscal sustainability and minimize General Fund subsidies where appropriate. The policy states:

The City provides certain services to its residents and businesses that are funded in whole or in part by fees that are intended to cover all or a portion of the cost of providing such services. To the extent User Fees do not cover the entire cost of providing such services, the General Fund subsidizes the additional expense. Careful examination of User Fees shall enhance the stability of the General Fund.
…fees shall be adjusted by no less than the amount of the annual change in the Consumer Price Index.

As directed by the City Council at its March 24, 2026 meeting, the changes have been fully incorporated into the Master Fee Schedule presented with this agenda item. Accordingly, the item includes a resolution for Council consideration to adopt the 2025-2026 Master Fee Schedule at this meeting. If the City Council directs modifications to any fees, staff will return at a subsequent meeting with a revised Master Fee Schedule reflecting those changes prior to implementation. If adoption is delayed to a subsequent meeting, the City may experience reduced revenue collection due to the delay in implementing the new fees, as well as potential delays in issuing business license renewal notices.

AREAS OF EXCEPTION TO THE PROPOSED 3.04% INCREASE AND OTHER CHANGES Recreation Services: Recreation Facility Rental fees are market-based, and the Recreation Program fees are tied to community benefit and subsidy level (level of cost recovery). Staff applied the CPI increase selectively, accepting it for programs and rentals below market or cost recovery levels.

Facility Rentals, Facility Day Use offerings, and programs associated with the former Recreation Complex have been removed following its closure on April 4, 2026. In addition to the fee schedule adopted on November 4, 2025, staff proposed supplemental fees for the new Recreation and Aquatic Center to provide expanded options for families and youth organizations. Ice Arena fees will remain unchanged at this time.

Development Services-Building: Staff accepts all applicable CPI increases except for fees increased by the User Fee Study. Permit Technology Fee has been increased in coordination with the Finance Department. Residential Suppression System fees have been renamed as Residential Fire 254
Council Agenda Report May 5, 2026 Page 3 of 4
Sprinkler fee and are now assessed based on construction valuation to reflect current service delivery practices. Re-check Fee for fourth and subsequent re-inspections has been introduced at a higher rate than the standard re-inspection fee to discourage repeat inspection requests without necessary corrections. Notice of Violation (City Code 6.55.550) has been added for clarity, as it was previously captured under other code violations in the Police Department section.

Development Services-Housing: Staff accepts all applicable CPI increases for the current year.

Development Services-Planning: In addition to the fee adjustments recommended to achieve full cost recovery, staff applied most CPI increases for the current year, except for the Inclusionary Housing Requirement, which is not subject to CPI adjustment pursuant to Ordinance 2023-1180.

Inclusionary Housing Plan Check Process fee has been added to recover staff costs associated with reviewing these plans.

Residential Permit Processing has been renamed as Allocation Application Processing for clarity.

Negative Declaration Review and Negative Declaration Preparation fees have been updated from a flat rate to the actual specialist cost plus a 25% administrative fee. Permit Technology Fee has been added to recover the cost of maintaining cloud-based systems. Special Plan Inspections fee has been introduced to reflect demand for services outside regular business hours, including evenings and weekends.

Plan Amendment Deposit has been increased from $8,855 to $10,000 in accordance with the User Fee Study, and a $10,000 deposit has also been added for Annexation reviews. Mobile Vending - New Vendor Permit and Renewal Permit have been removed as these are included within the Location Permit. Public Murals review continues to have no fee pursuant to Resolution 2022-104.

Public Works: Staff applied all CPI increases for the current year except for Transportation Permit fees, which are set by the State.

Consistent with the User Fee Study, the fee structure for Large Multi-Family Residential Public Works plan reviews (7 or more units) has been updated from a fixed amount to an hourly rate, and Grading fees have been streamlined. To accommodate the need for outsourced plan review services, Third-Party Plan Review has been added. Technology Fee is also introduced to recover the cost of maintaining cloud-based systems.

Fire Department: Staff applied all applicable CPI increases for 2025–2026. In accordance with the User Fee Study, redundant or obsolete fees have been removed to simplify the fee schedule. Many fees also move away from the hourly rate and offer a rate per incident as originally intended.

Ceremonial/Special Permit, Tree Removal Permit, Misc. Event Standby, and Basic Fire Inspection hourly rate after 4 hours have been added to reflect the service demand. Fire Administrative Processing fee has also been introduced to recover the administrative staff cost.

Police Department: Per Res 2025-030, Parking Citation for Illegal Parking in an Electric Vehicle Charging Space (City Code 4.25.435) is added to the Master Fee Schedule. Per Resolution 2025- 054, Qualified Vacation Home Rentals are no longer permitted and removed from the schedule. Per Resolution 2025-093, Public Safety Mitigation Fees are eliminated beginning with the 2026 fee cycle. A Repossession Fee is also added in compliance with Government Code Section 41612.

As directed by council on April 21, 2026, the fines for Refuse and Garbage (City Code 4.150) have been increased.

An increase in the Shared Mobility Device fee is recommended to achieve full cost recovery, pending adoption of amendments to Ordinance 2020-1140. In conjunction with this adjustment, penalties of $100 each for Shared Mobility Device Operator Violations and Shared Mobility Device Rider Violations are proposed.
255
Council Agenda Report May 5, 2026 Page 4 of 4
Airport: Staff applied all applicable CPI increases for 2025–2026 except for GA Ramp Fee for A/C under 5,000 lbs, Fuel Flowage Fee, and Hangars. No increase is proposed for those fees as they are already comparable to fair market rates.

Gratuitous Transportation has been removed, and Advertising "Paper" Pick‑Up Ads has been replaced with Advertising Digital to reflect current market demand. Special Event Fee (Celebrity Golf, A/C under 5,000 exempt) has been added to recover the cost of air traffic control services required during major events such as the Celebrity Golf tournament.

City Clerk: Staff proposes opting out of the CPI increase for 2025–2026. Notary Service fees are set by California Government Code Section 8211. Public Property Use Fee for filming has been replaced with four new fees that more accurately reflect the services provided.

Finance: The passage of Measure B on June 5, 2012 precludes any CPI changes to the tax rate per $1,000 of gross receipts and sets the maximum annual tax of $20,000; therefore, no changes to the Business and Professions Tax Rates are proposed. Based on the user fee study, several fees are adjusted to 100% cost recovery except Return Check (NSF) Processing, which is set by California Civil Code 1719. Staff proposes opting out of the CPI increase for 2025–2026.

Financial Implications:

Fees that are less than full cost recovery will be required to be subsidized by other General Fund revenues.

Environmental Considerations:

This is not a "project" subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications:

Implementation of the recommended fees for Fiscal Year 2025-2026 is consistent with the City's adopted Financial Policies of cost recovery for City provided services where applicable. 256
Resident Non-Resident
Gym Rentals
Full (2 Courts) hourly $250 n/a
1/2 Gym (1 Court) hourly $125 n/a
1/4 (1/2 Court) hourly $65 n/a
Stage Rental Fee each $150 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Meeting Room Rentals
Rental per hour $25 n/a
Non Fee Partner/Affiliate Use No Charge No Charge n/a
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation & Aquatics Center No Charge No Charge n/a Youth Organization Meetings hourly $15 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Senior Services Meetings No Charge No Charge n/a
Community Room Rentals
Rental hourly $55 n/a
Stage Rental Fee each $150 n/a
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation & Aquatics Center No Charge No Charge n/a Youth Organization Meetings hourly $15 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Senior Services Meetings No Charge No Charge n/a
Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Commercial Kitchen Rental
Commercial Kitchen Rental hourly $50 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Multigenerational Recreation & Aquatics Center
Adopted Fee 11/4/2026 Fee Description Unit

257
Resident Non-Resident
Commercial Kitchen Rental (Cont.)
Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Dance/Fitness Room Rental
Rental hourly $55 n/a
Stage Rental Fee each $150 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Senior Services Meetings No Charge No Charge n/a
Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Event Space Rentals
Event Space Weekday Mon-Thurs $/hr. $350 n/a
Event Space Weekend Fri -Sun $/hr. $450 n/a
Event Space After Hours per hour $100 n/a
Stage Rental Fee each $150 n/a
Audio Video Ad On each $150 n/a
Event Space Facility Rental Setup Fee per hour (2 hour minimum) $48 n/a Ceremony Chair Package $7-$9 per chair comps $8 per chair n/a Non-Profit Organizations 25% off base rate 25% discount n/a Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Pool Rental
Swimming Pool Rental Rate hourly $85 n/a
Lap Pool Rental (Full) hourly $85 n/a
Lap Pool Rental (1/2 pool) hourly $45 n/a
Lap Lane Rental (1 Lane) hourly $15 n/a
Play Pool Rental hourly $95 n/a
Stage Rental Fee each $150 n/a
Lifeguard Hourly Rate (Rental) hourly actual cost at fully burdened rate n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Multigenerational Recreation & Aquatics Center (Cont.)
Fee Description Unit Adopted Fee 11/4/2026

258
Resident Non-Resident
Pool Rental (Cont.)
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Party Room
Rental Weekday Mon-Thurs $/hr. $40 n/a
Rental Weekend Fri -Sun $/hr. $50 n/a
Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation & Aquatics Center No Charge No Charge n/a Youth Organization Meetings hourly $15 n/a
Non-Profit Organizations 25% off base rate 25% discount n/a Facility Rental Setup Fee per hour per staff $48 n/a
Group Rentals May Be Subject to $500 minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum n/a Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum n/a Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due n/a
Party Packages
Mini Mountain Movers Party Package session rental $225 n/a Batting Cages 2-hour party $300 n/a
Rockwall 1-hour party $200 n/a
Obstacle Course Pool Add On per event $75 n/a
Pool Party Package session rental $200 n/a
Aquatics
Obstacle Course per participant $5 plus facility drop in fee n/a
Lifeguard Certification Course per participant $235 n/a Water Safety Instructor Certification Course per participant $299 n/a Junior Lifeguards per participant per 4-week session $200 n/a Mini Lifeguards per participant per 4-week session $185 n/a Swim Team per participant per month/session $120 n/a
Development Swim Team per participant per month/session $105 n/a Aquatics Special Class (Ex Log Rolling) per participant per class $7 n/a Float Fit Aquatics Fitness Classess 30 minutes each $10 n/a Float Fit Aquatics Fitness Classess 60 minutes each $20 n/a Float Fit Aquatics Fitness Classess 90 minutes each $30 n/a Locker Rental per month $20 n/a
Multigenerational Recreation & Aquatics Center (Cont.)
Fee Description Unit Adopted Fee 11/4/2026

259
Resident Non-Resident
Swimming Programs
H2O Exercise: Adult 18-54 years each $8 $10
H2O Exercise: Senior or Permanent Disability each $6 $8 H2O Exercise: Adult 18-54 years - 10 Use Pass each $60 $75 H2O Exercise: Senior or Perm Disability - 10 Use Pass each $50 $65 H2O Exercise: Individual Annual Pass each $295 $369
Swimming Lessons (Group) 8 Class Session each $50 n/a
Swimming Lessons (Group) 6 Class Session each $40 n/a
Swimming Lessons (Group) 4 Class Session each $30 n/a
Private Lessons (25 minutes) 1 Student each $33 n/a
Private Lessons (25 minutes) 2 Students each $45 n/a
Private Lessons (25 minutes) 3 Students each $55 n/a
Master Swim Drop In each $10 $12
Master Swim Session 10 Use Punch Card each $70 $85
Non-Profit Organizations 25% off base rate 25% discount n/a Facility Day Use: Includes Gym, Natatorium, Exercise Room, Walking Track Adult: 18-54 Years each $10 $15
Youth: 18 Years and Under each $8 $12
Senior 55 Years and Up or Permanent Disability each $8 $12 Public Shower Adult/Discount for Senior, Disabled, and Youth each $3/$2 n/a Daily Day Rate for Medi-Cal, WIC , and Veteran Participants Adult: 18 and Over each $3 n/a
Youth: 18 Years and Under each $2 n/a
Facility Multi-Use Day Passes: Includes Gym, Natatorium, Exercise Room, Walking Track Adult - 10 use punch card each $80 $100
Adult - Monthly each $65 $81
Adult - 90 Day (City Employees Only) each $45 n/a
Senior or Permanent Disability -10 use punch card each $65 $81 Senior or Permanent Disability - Monthly each $50 $63
Children 3 years and Under Are Free with a Paying Adult for Recreation Drop in only each Youth - 10 use punch card each $65 $81
Youth Monthly each $50 $63
Couple Annual Pass each $690 $863
Individual Annual Pass each $480 $600
Youth Annual Pass each $300 $375
Youth Annual Pass for GPA of 3.5 or higher (Resident Only - Ages 14-17) each $150 n/a Senior Annual Pass each $300 $375
10% off Annual pass is purchased between January 1, 2026 - March 31, 2026 n/a Family Annual Pass (2 adults + 2 children): Includes 20% discount on party packages and access to special member days each $825 $1,031
Family Annual Pass (1 adult + 1 child): Includes 20% discount on party packages and access to special member days each $560 $700
10% off annual pass is purchased between 1/1/2026 -
3/31/2026
Multigenerational Recreation & Aquatics Center (Cont.)
Fee Description Unit Adopted Fee 11/4/2026

260
Resident Non-Resident
Facility Multi-Use Day Passes: Includes Gym, Natatorium, Exercise Room, Walking Track (Cont.) Family Annual Pass - Each Additional Adult each additional adult $345 $431 Family Annual Pass - Each Additional Senior or Child each additional senior or child $150 $188 Administrative Fee for replacement of annual passes only each $10 n/a Non-Profit Organizations 25% off base rate 25% discount n/a Recreation Add Ons
Batting Cages per participant $5 plus facility drop in
fee n/a
Batting Cages - 10 punch card each $100 includes drop in fee n/a
Rockwall per participant $5 plus facility drop in
fee n/a
Rockwall - 10 punch card each $100 includes drop in
fee n/a
Golf Simulator hourly $50 n/a
Rockwall hourly $150 n/a
Rec Center Special Events
Puzzle Event per team $40 n/a
Family Dance per participant (adults and children
age 2 and older)
$15 n/a
Family Dance (Childred Under 2 Years Old) No Charge No Charge n/a Gym Sports Event per team $40 n/a
Pickleball Tournament per team $75 n/a
Family Game Night Part of Season Pass No Extra Charge n/a Pool Special Events per participant $15 n/a
Pickleball Mixer per participant $25 n/a
Adult Programs
Adult Volleyball League Team per season participant $400 n/a Adult Volleyball League Individual per season participant $66 n/a Adult Basketball League Team per season participant $550 n/a Adult Basketball League Individual per season participant $75 n/a Pickleball Clinic Adults per participant per session $30 n/a Pickleball Clinic Youth per participant per session $25 n/a Senior Games per participant per event $10 n/a
Personal Training per participant per hour $60 $75
Adult Cornhole League Individual per season participant $50 n/a Adult Fitness Classes 30 minutes each $10 $12
Adult Fitness Classes 60 minutes each $15 $18
Adult Fitness Classes 90 minutes each $20 $25
Late Payment Registration for league play 10% increase to base fee 10% increase to base fee n/a
Multigenerational Recreation & Aquatics Center (Cont.)
Fee Description Unit Adopted Fee 11/4/2026

261
Resident Non-Resident
Youth and Teens
Parents Night Out per participant $40 n/a
Kid's Summer Day Camp each $40 $50
Kid's Summer Day Camp (Weekly Fee) each $150 $188
Kid's Summer Day Camp Multi-Child Discount 10% off base rate 10% off base rate n/a Youth Basketball League per season participant $65 n/a
Youth Flag Football League per season participant $95 n/a Youth Street Hockey per season participant $70 n/a
After School Enrichment Program per season participant $120 n/a Tiny Tots Sports League per season participant $60 n/a
Youth Volleyball League per season participant $75 n/a
Youth Soccer League per season participant $65 n/a
Multi Child Discount 10% off base fee 10% discount n/a
Late Payment Registration for league play 10% increase to base fee 10% increase to base fee n/a
Multigenerational Recreation & Aquatics Center (Cont.)
Fee Description Unit Adopted Fee 11/4/2026

262
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%

FACILITY RENTALS
Building Rental:

Gymnasium hourly $71
Meeting Rooms, Recreation Complex hourly $39
Kitchen, Recreation Complex hourly $33
Senior Center Large Multi-Purpose Room hourly $64 n/a n/a $0 $64 Senior Center, Conference Room hourly $46 n/a n/a $0 $46 Senior Center, Arts & Crafts Room hourly $46 n/a n/a $0 $46 Public Shower Adult/discount for senior, disabled, youth each $3/$2 Non-Profit Organizations 25% off base rate 25% discount Recognized Local Youth Sport Organizations May Have Free Use of Meeting Rooms in the Recreation Complex No Charge No Charge
Facility Rental Setup Fee hourly $43
Single Court Reservation hourly $20
Double Court Reservation hourly $40
Mini Mountain Movers Party Package Session Rental $299
Group Rentals May Be Subject to $500 minimum or $1,500 maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 Minimum or $1,500 Maximum Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Pool Rental (Per Hour):

Swimming Pool Hourly Rental Rate hourly $84
Lifeguard Hourly Rate (Rental) hourly actual cost at fully burdened rate + overhead
Pool Party Package Session Rental $199
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or $50 Maximum
Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due Outdoor Park Facility Rentals:

Alcohol Use Permit, City Sanctioned Public/Private Outdoor Facilities each $66 $0 $66 $2 $68 Bijou Park, Kiwanis Picnic Shelter (4 Hours) hourly $173 $0 $173 $5 $178 Bijou Park, Rotary Picnic Shelter (4 Hours) hourly $173 $0 $173 $5 $178 Recreation Complex Group Picnic Areas (4 Hours) hourly $173 $0 $173 $5 $178 Gazebos and Picnic Areas beyond 4 hour minimum rental hourly $46 $0 $46 $1 $47 Mon-Thur $/hr $222 $0 $222 $7 $229
Fri & Sun $/hr $287 $0 $287 $9 $296
Sat $/hr $349 $0 $349 $11 $360
Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due $0 10% of total rental fee due $0 10% of total rental fee due
Public Special Event Park Rentals:

Lakeview Commons or Bijou Community Park Special Event Rental, Attendance up to 500 persons day $1,091 ($291) $800 $0 $800
Lakeview Commons or Bijou Community Park Special Event Rental, Attendance 501- 2,000 1,000 persons
day $1,364 $0 $1,364 $41 $1,405
Lakeview Commons or Bijou Community Park Special Event Rental, Attendance 1,001-2,000 persons day n/a n/a $1,900 $0 $1,900
Recreation Complex Other Parks & Recreation Facilities
Fee Description Unit
Private Rental: Regan Beach West (Per Hour; 2-Hour Minimum) $ Change $ Change

263
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
Public Special Event Park Rentals (Cont.)
Bijou Community Park Lawn Space (up to 100 persons) hourly n/a n/a $50 $0 $50 Bijou Bike Park or Skate Park Rental day $254 $0 $254 $8 $262 Disc Golf Course Rental for Tournaments & Special Events (Bijou Park) day $267 $0 $267 $8 $275 Bijou Park Concession (absent lease agreement) day $299 $0 $299 $0 $299 Bijou Community Park Parking Lot Rental daily $105 $110 $215 $0 $215 Community Playfield Parking Lot Rental daily $105 $110 $215 $0 $215 Facility Rental Setup Fee hourly $43 $5 $48 $0 $48
Special Event Vendor Fee Not to Exceed $125 per event Not to Exceed $125 per event $0 Not to Exceed $125 per event
$0 Not to Exceed $125
per event
Non-Profit Organizations 25% off base rate 25% discount $0 25% discount $0 25% discount Late Payment Penalty Fee 10% of total rental fee due 10% of total rental fee due $0 10% of total rental fee due $0 10% of total rental fee due
Facility Rental Setup Fee hourly $43 $5 $48
Group Rentals May Be Subject to $500 Minimum or $1,500 Maximum Security Deposit and/or Cleaning Fees at the Discretion of the City of South Lake Tahoe $500 (Security Deposit) $500 $0 $500 Minimum or $1,000 Maximum $0 $500 Minimum or
$1,000 Maximum
Group Rentals May Be Subject to a Minimum of $15 Cancellation Fee and Maximum of $50 at the Discretion of City of South Lake Tahoe $15 (Cancellation Fee) $15 Minimum or$50 Maximum $0 $15 Minimum or$50 Maximum $0 $15 Minimum or$50 Maximum Facility Day Use (Includes Pool, Weight Room, Gym, Ping Pong, Foosball, Traversing Wall):

Adult: 18-54 Year each $6
Youth: 18 Years and Under each $4
Senior 55 Years and Up or Permanent Disability each $5
Daily Day Rate for Medi-Cal, WIC , and Veteran Participants:

Adult: 18 and Over each $3
Youth: 18 Years and Under each $2
Multi-Use Passes:

Adult - 20 Use each $80
Adult - 90 Day each $160
Senior or Permanent Disability - 20 Use each $50
Senior or Permanent Disability - 90 Day each $120
Youth - 20 Use each $45
Youth - 90 Day each $95
Individual Annual Pass each $225
Family Annual Pass (up to 4 people) each $825
Administrative Fee for replacement of annual passes only each $10 Non-Profit Organizations 25% off base rate 25% discount Swimming Programs:

H2O Exercise: Adult 18-54 years each $7
H2O Exercise: Senior or Permanent Disability each $6
H2O Exercise: Adult 18-54 years - 10 Use Pass each $50
H2O Exercise: Senior or Perm Disability - 10 Use Pass each $40 H2O Exercise: Individual Annual Pass each $295
Swimming Lessons (Group) 8 Class Session each $49
Swimming Lessons (Group) 6 Class Session each $39
Swimming Lessons (Group) 4 Class Session each $29
Recreation Complex Other Parks & Recreation Facilities (Cont.) Fee Description Unit $ Change $ Change

264
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
Swimming Programs (Cont.)
Private Lessons (25 minutes) 1 Student each $33
Private Lessons (25 minutes) 2 Students each $44
Private Lessons (25 minutes) 3 Students each $55
Children 3 years and Under Are Free with a Paying Adult for Recreation Swim Only each $0 Master Swim Drop In each $10
Master Swim Session 10 Use Punch Card each $60
Float Fit Aquatics Fitness Class 30 minutes each $10
Float Fit Aquatics Fitness Class 60 minutes each $20
Float Fit Aquatics Fitness Class 90 minutes each $30
Pool Special Events per participant $15
Non-Profit Organizations 25% off base rate 25% discount Youth and Teens:

Star Camp Care (pre- and post-camp child care, per hour) each $8 Youth Adventure Camps each Fee based on production costs Kid's Summer Day Camp each $35
Kid's Summer Day Camp (Weekly Fee) each $150
Kid's Summer Day Camp Multi-Child Discount 10% off base fee 10% Youth Basketball League per season participant $65
Youth Flag Football League per season participant $95
After School Enrichment Program per session participant $120 Tiny Tots Sports League per session participant $60
Youth Volleyball League per season participant $75
Youth Soccer League per season participant $65
Parents Night Out per participant $40
Multi Child Discount 10% off base fee 10% discount
Late Payment Registration for Youth League Play 10% increase to base fee 10% Adult Programs:

Adult Volleyball League Team per season per team $400
Adult Volleyball League Individual per season participant $66 Adult Basketball League Team per season per team $550
Adult Basketball League Individual per season participant $75 Adult Cornhole League Individual per season participant $30 Adult Cornhole One Day Event per participant $10
Late Payment Registration for Adult League Play 10% increase to base fee 10% Adult Fitness Classes 30 minutes each $10
Adult Fitness Classes 60 minutes each $15
Adult Fitness Classes 90 minutes each $20
Recreation Complex Other Parks & Recreation Facilities (Cont.) Fee Description Unit $ Change $ Change

265
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
9 Hole each $20 $2 $22 $0 $22
9 Hole Senior each $18 $2 $20 $0 $20
9 Hole Youth Junior (14 17 and under, fee valid after 12 pm daily) each $11 $1 $12 $0 $12 9 Hole Family (1 adult & 1 youth Junior (14 17 and under), after 12pm daily) each $24 $2 $26 $0 $26 Add 9 Holes each $13 $1 $14 $0 $14
Twilight (last 2 hours of tee times) each $17 $2 $19 $0 $19 Cart Rental each $5 $1 $6 $0 $6
Club Rental each $17 $0 $17 $0 $17
Passes:
20 Use each $280 $28 $308 $0 $308
10 Use each $155 $16 $171 $0 $171
10 Use Twilight (after 3 pm last 2 hours of tee times) each $130 $13 $143 $0 $143 10 Use Senior each $140 $14 $154 $0 $154
10 Use Family (1 adult & 1 youth Junior (14 17 and under), after 12pm daily) each $180 $18 $198 $0 $198 10 Use Youth Junior (14 17 and under, fee valid after 12 pm daily) each $85 $9 $94 $0 $94 Individual Adult Season Pass (no restrictions) each $450 $45 $495 $0 $495 Individual Senior Season Pass (no restrictions) each n/a n/a $450 $0 $450 Individual Junior Pass (no restrictions) each n/a n/a $450 $0 $450 Administrative Fee for replacement of annual passes only each $10 $0 $10 $0 $10 Bijou Golf Course use in partnership with Boys and Girls Club No Charge No Charge $0 No Charge $0 No Charge Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
Campground Site Fee - No hook up, up to 6 people and 1 car (includes $10 infrastructure fee) per day $45 $2 $47 $0 $47
Standard Cabin (includes $10 infrastructure fee) per day $90 $0 $90 $0 $90 Reservation Fee (non-refundable) each $10 $0 $10 $0 $10 Cancellation Fee (Inside 30 days from arrival date) One night rental fee $50 $0 $50 $0 $50 Cancellation Fee (Outside 30 days of arrival date) each $10 $0 $10 $0 $10 Dump Fee (charged to campers not staying in our campground) each $15 $0 $15 $0 $15 Extra person each $6 $0 $6 $0 $6
Visitor Day Use each $5 $0 $5 $0 $5
Pets each $2 $0 $2 $0 $2
Extra Vehicle (no holding tanks) each $6 $0 $6 $0 $6
Motorcycles and Electric Scooters each $3 $0 $3 $0 $3
Late Checkout Fees per site $10 $0 $10 $0 $10
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
Day Use per day $17 $0 $17 $0 $17
Annual Pass each $138 $0 $138 $0 $138
Golf Course
Fee Description Unit
Campground
Fee Description Unit
Boat Ramp*
Fee Description Unit
*The Division of Boating and Waterways currently limits these fees to $17 for Day Use and $138 for an Annual Pass. $ Change
$ Change
$ Change $ Change
$ Change
$ Change

266
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
ICE ARENA:

Learn to Play n/a Free n/a n/a $0 Free
Morning School Skate n/a Free n/a n/a $0 Free
School Skate Week (PE program) n/a Free n/a n/a $0 Free Military Discount (Served In combat area) n/a Free n/a n/a $0 Free Wounded Warriors (military event) n/a Free n/a n/a $0 Free Charity Events (i.e. St. Baldrick's), fees subject to review n/a Ice free all day n/a n/a $0 Ice free all day Ice Sheet Rental See schedule for rates by time per hour $491 n/a n/a $0 $491 Party Room Full (hourly - 1 hour minimum) per hour $125 n/a n/a $0 $125 SKATING PROGRAMS:

Public Skate: 11 years & up per person $20 n/a n/a $0 $20 Public Skate: Youth (10 & under) per person $10 n/a n/a $0 $10 Public Skate: Child (3 & under) per person Free n/a n/a $0 Free Public Skate: Senior 55 & up per person $7 n/a n/a $0 $7 Blue Card (available to frequent users/members) each n/a n/a n/a n/a n/a Skate Rental each n/a n/a n/a n/a n/a
Free Style - Drop - In each $15 n/a n/a $0 $15
Hockey - Drop - In per person $20 n/a n/a $0 $20
Hockey League: Adult 18-54 years, 10 games each $250 n/a n/a $0 $250 Hockey League: Single Game each $25 n/a n/a $0 $25
Hockey League: Youth each $113 n/a n/a $0 $113
SKATING LESSONS:

Skate/Hockey School: per lesson per lesson $20 n/a n/a $0 $20 Private Skate lessons (1 student, 2 student, 3 or more) per lesson Varies by instructor n/a n/a n/a Varies by instructor City Sponsored Ice Programs:

Partnerships with City recreation programs fee determined by program type and need
Fee determined by program type and
need n/a n/a n/a
Fee determined by
program type and
need
Facility Rentals (various use agreements):

Year Round Rentals for Rec Programs/Rec Center typically billed monthly Refer to contract Refer to contract n/a n/a n/a Refer to contract **The listed Ice Arena Fees represent the maximum allowable charges.

Ice Arena**
Fee Description Unit $ Change $ Change

267
Adopted Fee Proposed Fee Proposed Fee
3/25/2025 per GCP 3.04%
Building Permit & Inspection:

Building Permit Fee (25% plan review deposit due with application) Valuation shall be determined at the discretion of the Building Official utilizing the most current square foot valuation based on the proposed use and type of construction as published by the International Code Council or construction contract value submitted by the applicant
% of valuation 2% of valuation - $263 minimum $0 2% of valuation - $263 minimum $8 2% of valuation - $271 minimum
Administrative Processing per hour/ 1 hr min. $128 $23 $151 $0 $151 Active Building Permit Extension each $191 $0 $191 $6 $197 Building Plan Review Extension each $191 $0 $191 $6 $197 Building Plan Review per hour / 1 hr min. $128 $0 $128 $4 $132 Stop Work Notice of Violation each $428 $0 $428 $13 $441 Stop Work/Red Tag Permit Fee each 2x the Building Permit Fee n/a 2x the Building Permit Fee n/a 2x the Building Permit Fee
Special Building Inspections
per hour / 1 hr. min. regular working
hours
per hour / 3 hr. min. outside of
regular working hours
$177 $0 $177 $5 $182
Building Inspection/Reinspection Fee each $177 $0 $177 $5 $182 Document Printing & Copying per page $0.10 $0 $0.10 $0 $0.10 Permit Technology Fee each permit $13 $18 $31 $0 $31
Illegal Unit Review each $1,107 $0 $1,107 $34 $1,141
Admin Fee for Cost of Collection on Liens, Nuisance, etc. % of collection costs 25% $0 25% $0 25% Temporary Certificate of Occupancy Application each $177 $0 $177 $5 $182 Demolition Permit each $440 $0 $440 $13 $453
Fire Sprinkler Fees and Inspections:

Residential Suppression Sys 1-50 hds per inspection $248 $0 $248 Residential Suppression Sys 50+ hds per inspection $604 $0 $604 Residential Fire Sprinkler % of valuation 2% of valuation - $263 minimum $0 2% of valuation - $263 minimum $8 2% of valuation - $271 minimum
Residential Fire Plan Review hourly $128 $0 $128 $4 $132 Notice of Violation (City Code 6.55.550) each n/a n/a n/a n/a $250 General Plan/Community Plan/Area Plan Maint. Fee each $1.15 per $1,000 valuation $0 $1.15 per $1,000 valuation $0.03
$1.18 per
construction
valuation
Re-check Fee (4th + Each Add'l Check) each n/a n/a $256 $0 $256 Fees for Work Not Specifically Identified Elsewhere hourly n/a n/a $177 $5 $182 Vacation Home Rental Fees:

Vacation Home Rental Permit Inspection Fee (Adopted 6/17/2025) each $177 n/a n/a $108 $285 Vacation Home Rental Permit Re-Inspection Fee (Adopted 6/17/2025) each $104 n/a n/a $61 $165 Development Services - Building
Fee Description Unit $ Change $ Change