Upon City Council’s approval, the City would enter into an agreement with the South Pasadena High School to utilize the facility. Although the fee for the facility use will be waived, school district staff costs are estimated at $2,275. The proposed presentation will be held on Sunday, July 3, 2022, with rehearsals scheduled to be held on July 2, 2022. Proposed admission to the event is $5 for children, and $10 for adults.
The Reynolds have agreed to research and produce the program which includes writing the script, casting the actors, and coordinating the stage production. Art, literature, poetry and live performances celebrating the diversity of cultures in America will be portrayed, but the content for the presentation has not been determined or developed.
Should City Council approve the request for funds, it is recommended that the proposed content be presented to the Mayor and City staff for review and final approval.
Logistics related to executing the event are pending, including staffing, distribution of flyers, marketing and promotions, coordinating ushers, managing participants and ticket sales.
Fiscal Impact
There are no funds allocated for this event in the current budget. A total of $6,798 is needed for the event. The City Council may consider funding through General Fund reserves or City Council discretionary funds.
Proposed Budget from Jim and Lissa Reynolds
for production preparation and delivery
$4,023
Use of South Pasadena High School
Auditorium/Facility
($2,780)- fee to be waived
School District Staff Cost (Estimate) $2,275
Advertising & Miscellaneous Expenses $500
Total Cost $6,798
The cost breakdown does not include any City resources or staffing. The potential of revenue based on ticket sales cannot be projected at this time, but can help offset some of the costs for the event.
Alternatives Considered
1. City Council may consider to hold off on expanded programming for this year’s event, and include a funding request for the 2022/2023 City budget under Community Services to oversee and expand the 4th of July/ Festival of Balloons programming.
Community Outreach
At the request of Mayor Cacciotti, informal meetings and brainstorming sessions took place with a group of community members to solicit input.
Attachment: Proposed Budget from Jim and Lissa Reynolds 14 - 2
ATTACHMENT 1
July 4th Theatrical Presentation
Proposed Budget
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July 4th Theatrical Presentation- Proposed Budget from Jim and Lissa Reynolds Posters (25 posters, 11x17 color) $35.00
Flyers (200 flyers, 8 ½ x 11 color, 1 sided) $98.00
Programs (220) $210.00
Artist’s Design Fee $200.00
Microphones (4 rental, 3 days approximately) $300.00
Snacks & Water for Participants at Rehearsal $100.00
Honorarium for Actors (8) $800.00
Tech Director $250.00
Stage Manager $250.00
Band (for rehearsal and performance) $1,000.00
Set background & Miscellaneous Expenses $500.00
Printing of Program (400 copies) $280.00
Director/Writer $0
Producer $0
Total $4,023.00
Revised 4/25/2022 LH
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