Agenda packet — South Pasadena City Council, May 4, 2022 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

SPECIAL CLOSED SESSION
WEDNESDAY, MAY 4, 2022
5:30 P.M.

CITY MANAGER’S CONFERENCE ROOM, SECOND FLOOR, CITY HALL 1414 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Closed Session Meeting will be conducted in-person from the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena.

Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the Council can convene closed session discussion of items allowed under the Government Code. Any reportable action taken in closed session will be reported by the City Attorney during the next open session meeting. A separate Zoom webinar link will be provided for the open session for the public to attend.

Public Participation may be made as follows:
• In Person Hybrid – City Hall, City Manager’s Conference Room, Second Floor, 1414 Mission St
• Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. Public comment will be accepted in person, via Zoom, or written comment.

PUBLIC COMMENT
Special Closed Session Agenda
5:30 PM South Pasadena City Council May 4, 2022

Page 2 ends

275167.1

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. Owen Cliff Snider v. City of South Pasadena, (UPC Case No. LA-CE-1180-M)

2. Californians for Homeownership, Inc. v. City of South Pasadena, (Case No. 22STCP01161)
B. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Conference with Labor Negotiators regarding labor negotiations with the following groups:
- South Pasadena Police Officers’ Association
- South Pasadena Firefighters’ Association
- South Pasadena Public Service Employees’ Association
- South Pasadena Public Service Part Time Employees’ Association City Negotiators: City Manager Arminé Chaparyan; Human Resources and Risk Manager Belinda Varela
C. CONFERENCE WITH LABOR NEGOTIATOR: INITIATION OF LITIGATION Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on May 4, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below. 4/28/2022 /S/
Date Christina A. Muñoz, Deputy City Clerk
City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Councilmember Diana Mahmud

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, MAY 4, 2022, AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and city employees with patience, civility and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all city business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena.

The Meeting will be available:
• In Person Hybrid – City Council Chambers, 1424 Mission Street • Live Broadcast via the website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID.

Regular Meeting Agenda South Pasadena City Council May 4, 2022 City of South Pasadena Page 2

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers.

Option 2:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak. for up to three minutes per item.

Option 3:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded online for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up in the first 30 minutes of public comment will be queued up to speak.

3. PROCLAMATION: DECLARING MAY AS “ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH” IN THE CITY OF SOUTH PASADENA

4. PROCLAMATION: DECLARING THE WEEK OF MAY 1–7, 2022, AS “MUNICIPAL CLERKS WEEK” IN THE CITY OF SOUTH PASADENA

PRESENTATIONS
Regular Meeting Agenda South Pasadena City Council May 4, 2022 City of South Pasadena Page 3

COMMUNICATIONS

5. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is 3 minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

6. CITY MANAGER COMMUNICATIONS

7. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

8. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $92,820.69; GENERAL CITY WARRANTS IN THE AMOUNT OF $412,417.98; SUPPLEMENTAL AUTOMATED CLEARING HOUSE PAYMENTS IN THE AMOUNT OF $26,277.71; VOIDS IN THE AMOUNT OF ($1,794.00); PAYROLL IN THE AMOUNT OF $739,606.90
Recommendation
It is recommended that the City Council approve the Warrants as presented.

9. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the December 15, 2021 minutes as listed on the agenda and as presented.

10. AUTHORIZE ACCEPTANCE OF FUNDING FROM THE 2021 URBAN AREA SECURITY INITIATIVE GRANT FUNDS IN THE AMOUNT OF $44,369 FOR A VIRTUAL REALITY

TRAINING SIMULATOR
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager or designee to accept a grant award of $44,369 from the 2021 Urban Area Security Initiative (UASI) to reflect in the Homeland Security Grant revenue account 274-0000-0000-5036-000; and

2. Authorize the City Manager or designee to execute the UASI 2021 Subaward Agreement and related documents to purchase equipment that supports regional homeland security goals; and

3. Appropriate $44,369 to account 274-4010-4019-8520-000 for the Virtual Reality Training Simulator.

11. AWARD OF CONTRACT TO R.E. PATTERSON AND ASSOCIATES FOR THE

DEVELOPMENT OF AN UPDATED LOCAL HAZARD MITIGATION PLAN FOR THE CITY OF

SOUTH PASADENA FOR SUBMISSION TO AND APPROVAL BY CALIFORNIA STATE

OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY
Regular Meeting Agenda South Pasadena City Council May 4, 2022 City of South Pasadena Page 4
Recommendation
It is recommended that the City Council:

1. Accept a proposal from R. E. Patterson and Associates for the five-year update to the City of South Pasadena’s Local Hazard Mitigation Plan (LHMP); and

2. Authorize the City Manager to execute the agreement and any amendments with R. E.

Patterson and Associates for a total not-to-exceed amount of $34,000.

12. REVISED BUDGET CALENDAR
Recommendation:

Staff recommends City Council review and accept the attached revised Budget Calendar.

13. FIRST READING AND INTRODUCTION OF AN ORDINANCE ADOPTING A POLICY FOR THE

APPROVAL, ACQUISITION, AND REPORTING OF MILITARY EQUIPMENT BY THE SOUTH

PASADENA POLICE DEPARTMENT

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ADOPTING A POLICY FOR THE USE OF

MILITARY EQUIPMENT BY THE SOUTH PASADENA POLICE

DEPARTMENT
Recommendation
Staff recommends City Council open the Public Hearing and continues the item onto the May 18,2022 City Council Meeting.

14. APPROVAL OF FUNDS FOR JULY 4TH THEATRICAL PRESENTATION BY JIM AND LISSA

REYNOLDS AT THE SOUTH PASADENA HIGH SCHOOL
Recommendation
It is recommended that the City Council approve the funding request for the proposed July 4th Theatrical Presentation by Jim and Lissa Reynolds (Reynolds) at South Pasadena High School.

This request does not include any City staff expenditures and city-related resources.

INFORMATION REPORTS – NONE
PUBLIC COMMENT – CONTINUED

15. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

PUBLIC HEARING

ACTION / DISCUSSION
Regular Meeting Agenda South Pasadena City Council May 4, 2022 City of South Pasadena Page 5

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon requt, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

May 25, 2022 Special City Council Meeting 6:00 p.m.

Declaring May as
“Asian American and Pacific Islander Heritage Month”
in the City of South Pasadena
WHEREAS, Asian American and Pacific Islander Heritage in the United States has been celebrated since 1978 and was made into a month-long event in 1992; and
WHEREAS, more than 100,000 individuals nationwide and more than 20,000 in California are currently on the national organ transplant waiting list; and
WHEREAS, today more than 20 million Asian American Pacific Islanders live in the United States and through their action, make the United States of American a more vibrant, prosperous, and secure Nation; and WHEREAS, Asian American Pacific Islanders have distinguished themselves as leading researchers in science, medicine, and technology, as innovative farmers and ranchers, as distinguished lawyers, judges, and government leaders, as prominent contributors in the arts, literature, and sports, as war heroes who defended our country from fascism, and as peacetime healthcare heroes currently on the front lines of the COVID-19 pandemic; and WHEREAS, while we celebrate the achievements and contributions of Asian American and Pacific Islanders that enrich our history, society, and culture, we must also acknowledge the additional determination, hard work, and perseverance AAPI individuals must put forth to be heard and seen and that these additional efforts are a result of inequitable institutional and systemic injustices such as those must recently manifested in racist attacks on Asian Americans during the COVID-19 pandemic; and WHEREAS, the members of the South Pasadena City Council recognize the month of May 2022 “Asian American and Pacific Islander Heritage Month”
NOW, THEREFORE, BE IT RESOLVED I, Michael Cacciotti, on behalf of the City Council of the City of South Pasadena, hereby declare May 2022, as “Asian American and Pacific Islander Heritage Month” in the City of South Pasadena. _________________________ ___5/4/22__
Mayor, Michael A. Cacciotti Date
Item No. 3
Declaring May 1 – May 7, 2022
as “Municipal Clerks Week”
in the City of South Pasadena
WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and
WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and
WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.

NOW, THEREFORE, I, Michael A. Cacciotti, on behalf of the City Council of the City of South Pasadena, hereby declare May 1 – May 7, 2022, as “Municipal Clerks Week” in the City of South Pasadena. _________________________ ___5/4/22__
Mayor, Michael A. Cacciotti Date
Item No. 4
8 -1
8 Approval of Warrants
May 4, 2022

Page 2 of 2 ends

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Supplemental ACH Payments

5. Voids

6. Payroll
8 -2
ATTACHMENT 1
Warrant Summary
8 -3
City of South Pasadena
Demand/Warrant Register Date 5/4/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 8,966.50 233,967.80
Insurance Fund 103 81,565.63 -
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - 73,781.83
Local Transit Return "A" 205 - 340.00
Local Transit Return "C" 207 42.09 5,929.42
TEA/Metro 208 - -
Sewer Fund 210 42.06 39.51
CTC Traffic Improvement 211 - -
Street Lighting Fund 215 42.06 14,402.01
Public,Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 42.08 197.03
County Park Bond Fund 232 - 875.00
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 1,106.07
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - 6,850.00
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 84.12 74,929.31
Water Efficinency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 2,036.15 -
-
Column Totals: 92,820.69 412,417.98
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 505,238.67
Payroll Period Ending: 04/14/2022 478.34
Payroll Period Ending: 04/15/2022 739,128.56
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Supplemental ACH Payments 26,277.71
Voids - Prepaid -
Voids - General Warrant (1,794.00)
Grand Report Total: 1,269,329.28
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Finance Director
8 -4
ATTACHMENT 2
Prepaid Warrant List
8 -5
Accounts Payable
Check Detail
User: ealvarez
Printed: 04/27/2022 - 6:10PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
314341 04/27/2022
Inv PR 04/15/2022
Line Item Date Line Item Description
04/13/2022 PR Batch 41522.04.2022 - Garnishment 814.15
Inv PR 04/15/2022 Total 814.15
314341 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
COR7788 - Cornforth, Robert Darren
0 04/27/2022
Inv 314000
Line Item Date Line Item Description
02/07/2022 Re-Issue Instructor Payment from Voided Check # 314000 1,794.00 Inv 314000 Total 1,794.00
0 Total: 1,794.00
COR7788 - Cornforth, Robert Darren Total: 1,794.00
MVCH3011 - MV Cheng & Associates Inc.
314342 04/27/2022
Inv February 2022
Line Item Date Line Item Description
02/28/2022 Professional Accounting Services: February 2022 7,172.50 Inv February 2022 Total 7,172.50
314342 Total: 7,172.50
MVCH3011 - MV Cheng & Associates Inc. Total: 7,172.50
SSDV2018 - Sandoval, Sheila
0 04/27/2022
AP-Check Detail (4/27/2022 - 6:10 PM) Page 1
8 -6
Check Number Check Date Amount
Inv PR 04/15/2022
Line Item Date Line Item Description
04/13/2022 PR Batch 41522.04.2022 - Garnishment 737.00
04/13/2022 PR Batch 41522.04.2022 - Garnishment 485.00
Inv PR 04/15/2022 Total 1,222.00
0 Total: 1,222.00
SSDV2018 - Sandoval, Sheila Total: 1,222.00
SMWL2990 - Shute, Mihaly & Weinberger LLP
314343 04/27/2022
Inv 275769
Line Item Date Line Item Description
02/28/2022 Legal Assistance Regarding Moffat Street: January 2022 79,701.72 Inv 275769 Total 79,701.72
Inv 276097
Line Item Date Line Item Description
03/22/2022 Legal Assistance Regarding Moffat Street: February 2022 1,863.91 Inv 276097 Total 1,863.91
314343 Total: 81,565.63
SMWL2990 - Shute, Mihaly & Weinberger LLP Total: 81,565.63 SOGA6501 - SoCalGAS
314344 04/27/2022
Inv 3/1/22-4/1/22
Line Item Date Line Item Description
04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.08 04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.06 04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.06 04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.09 04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.06 04/07/2022 Acct # 196-493-8529 1 (3/1/2022-4/1/2022) 42.06 Inv 3/1/22-4/1/22 Total 252.41
314344 Total: 252.41
SOGA6501 - SoCalGAS Total: 252.41
AP-Check Detail (4/27/2022 - 6:10 PM) Page 2
8 -7
Check Number Check Date Amount
Total: 92,820.69
AP-Check Detail (4/27/2022 - 6:10 PM) Page 3
8 -8
ATTACHMENT 3 General
City Warrant List
8 -9
Accounts Payable
Check Detail
User: ealvarez
Printed: 04/27/2022 - 6:12PM
Check Number Check Date Amount
IMPR8032 - 4Imprint, Inc.
314345 05/04/2022
Inv 9732336
Line Item Date Line Item Description
03/04/2022 Recreation Division Sport Polo's and Embroidery 1,214.12 03/04/2022 Recreation Division Sport Polo's and Embroidery 600.00 03/04/2022 Recreation Division Sport Polo's and Embroidery 600.00 03/04/2022 Recreation Division Sport Polo's and Embroidery 571.49 Inv 9732336 Total 2,985.61
314345 Total: 2,985.61
IMPR8032 - 4Imprint, Inc. Total: 2,985.61
SEAHSNG - Ah Song, Seung
314346 05/04/2022
Inv 120482
Line Item Date Line Item Description
04/19/2022 Refund Basketball Fundamentals Class 160.00
Inv 120482 Total 160.00
314346 Total: 160.00
SEAHSNG - Ah Song, Seung Total: 160.00
ALH0179 - Alhambra Car Wash
314347 05/04/2022
Inv 03/21/2022
Line Item Date Line Item Description
04/18/2022 Public Works Car Wash March 2022 13.00
Inv 03/21/2022 Total 13.00
Inv March 2022
Line Item Date Line Item Description
04/07/2022 Police Department Car Washes - March 2022 260.00 Inv March 2022 Total 260.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 1
8 -10
Check Number Check Date Amount
314347 Total: 273.00
ALH0179 - Alhambra Car Wash Total: 273.00
ACMT2920 - All City Management Services, Inc.
314348 05/04/2022
Inv 76755
Line Item Date Line Item Description
04/13/2022 Crossing Guard Services for 03/20/2022-04/02/2022 4,650.63 Inv 76755 Total 4,650.63
314348 Total: 4,650.63
ACMT2920 - All City Management Services, Inc. Total: 4,650.63 ALL0197 - All Star Fire Equipment, Inc.
314349 05/04/2022
Inv 238950
Line Item Date Line Item Description
04/04/2022 Fire Dept. - Safety Clothing & Equipment 2,459.02 Inv 238950 Total 2,459.02
314349 Total: 2,459.02
ALL0197 - All Star Fire Equipment, Inc. Total: 2,459.02 AT&T5011 - AT&T
314350 05/04/2022
Inv 33184107563432
Line Item Date Line Item Description
04/07/2022 AN 331 841 0756 343 2 Service (04/07/22 - 05/06/22) 33.97 Inv 33184107563432 Total 33.97
Inv 33184108023436
Line Item Date Line Item Description
04/07/2022 AN 331 841-0802 343 6 Service (04/07/22 - 05/06/22) 68.26 Inv 33184108023436 Total 68.26
314350 Total: 102.23
314351 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 2
8 -11
Check Number Check Date Amount
Inv 000017941815
Line Item Date Line Item Description
03/20/2022 AN 9391081369 Service (02/20/22-03/19/2022) 1,262.75 Inv 000017941815 Total 1,262.75
314351 Total: 1,262.75
ATCN9011 - AT&T Total: 1,364.98
CIN4011 - AT&T Mobility
314352 05/04/2022
Inv 287014917916X04
Line Item Date Line Item Description
04/08/2022 AN 287014917916 Services (03/09/22-04/08/22) 810.90 Inv 287014917916X04 Total 810.90
Inv 287269956155X04
Line Item Date Line Item Description
04/06/2022 AN 287269956155X04142022 Services (03/07/22-04/06/22) 297.84 Inv 287269956155X04 Total 297.84
Inv 287297984615X04
Line Item Date Line Item Description
04/02/2022 AN 287297984615X04102022 Services (03/03/22-04/02/22) 334.23 Inv 287297984615X04 Total 334.23
Inv 287312118886X04
Line Item Date Line Item Description
04/02/2022 AN 287312118886X04102022 Services (03/03/22-04/02/22) 1,581.17 Inv 287312118886X04 Total 1,581.17
314352 Total: 3,024.14
CIN4011 - AT&T Mobility Total: 3,024.14
BAK0369 - Baker & Taylor Books
0 05/04/2022
Inv 2036504555
Line Item Date Line Item Description
03/30/2022 Books for Library 400.86
Inv 2036504555 Total 400.86
AP-Check Detail (4/27/2022 - 6:12 PM) Page 3
8 -12
Check Number Check Date Amount
Inv 2036596586
Line Item Date Line Item Description
03/23/2022 Books for Library 417.21
Inv 2036596586 Total 417.21
Inv 2036608797
Line Item Date Line Item Description
03/28/2022 Books for Library 502.68
Inv 2036608797 Total 502.68
Inv 2036624468
Line Item Date Line Item Description
03/31/2022 Books for Library 201.68
Inv 2036624468 Total 201.68
Inv 2036624595
Line Item Date Line Item Description
03/23/2022 Books for Library 39.31
Inv 2036624595 Total 39.31
Inv 2036649312
Line Item Date Line Item Description
04/01/2022 Books for Library 44.74
Inv 2036649312 Total 44.74
0 Total: 1,606.48
BAK0369 - Baker & Taylor Books Total: 1,606.48
BAK0366 - Baker & Taylor Entertainment
0 05/04/2022
Inv H60749100
Line Item Date Line Item Description
03/23/2022 DVDs/ CDs 33.07
Inv H60749100 Total 33.07
Inv H60753170
Line Item Date Line Item Description
03/23/2022 DVDs/ CDs 75.98
Inv H60753170 Total 75.98
Inv H60785860
Line Item Date Line Item Description
AP-Check Detail (4/27/2022 - 6:12 PM) Page 4
8 -13
Check Number Check Date Amount
03/26/2022 DVDs/ CDs 103.28
Inv H60785860 Total 103.28
Inv H60838960
Line Item Date Line Item Description
03/30/2022 DVDs/ CDs 52.07
Inv H60838960 Total 52.07
Inv H60893140
Line Item Date Line Item Description
04/06/2022 DVDs/ CDs 91.74
Inv H60893140 Total 91.74
Inv T24113710
Line Item Date Line Item Description
03/18/2022 DVDs/ CDs 12.39
Inv T24113710 Total 12.39
0 Total: 368.53
BAK0366 - Baker & Taylor Entertainment Total: 368.53
BSHL6710 - Base Hill, Inc., dba Jan Point
0 05/04/2022
Inv 21517
Line Item Date Line Item Description
03/28/2022 Citywide Janitorial Services March 2022 875.00 03/28/2022 Citywide Janitorial Services March 2022 956.07 03/28/2022 Citywide Janitorial Services March 2022 11,241.92 Inv 21517 Total 13,072.99
0 Total: 13,072.99
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 13,072.99 BT4U8180 - Better 4 You Meals
314353 05/04/2022
Inv 0322-3319
Line Item Date Line Item Description
03/31/2022 Meals for Onsite and Home Delivery: March 2022 3,519.00 Inv 0322-3319 Total 3,519.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 5
8 -14
Check Number Check Date Amount
314353 Total: 3,519.00
BT4U8180 - Better 4 You Meals Total: 3,519.00
DBAR3011 - Brinks Inc. (Formerly Dunbar Inc.)
314354 05/04/2022
Inv 11688328
Line Item Date Line Item Description
09/01/2021 Armored Cash Transportation (Sept 2021) 498.92 Inv 11688328 Total 498.92
Inv 11781754
Line Item Date Line Item Description
12/01/2021 Armored Cash Transportation (Dec 2021) 504.36 Inv 11781754 Total 504.36
Inv 4452719
Line Item Date Line Item Description
11/30/2021 Armored Cash Transportation (November 2021) 43.10 Inv 4452719 Total 43.10
Inv 4794250
Line Item Date Line Item Description
03/31/2022 Armored Cash Transportation (Mar 2022) 104.70 Inv 4794250 Total 104.70
314354 Total: 1,151.08
DBAR3011 - Brinks Inc. (Formerly Dunbar Inc.) Total: 1,151.08 DEP5072 - CA Dept of Transportation
314355 05/04/2022
Inv SL220639
Line Item Date Line Item Description
01/19/2022 Signals & Lighting Shared Cost with Caltrans-Oct-Dec 2021 659.29 Inv SL220639 Total 659.29
314355 Total: 659.29
DEP5072 - CA Dept of Transportation Total: 659.29
CAL5236 - CA Linen Services
AP-Check Detail (4/27/2022 - 6:12 PM) Page 6
8 -15
Check Number Check Date Amount
314356 05/04/2022
Inv 1973971
Line Item Date Line Item Description
04/11/2022 Fire Station Linen Rental and Cleaning Services 120.42 Inv 1973971 Total 120.42
Inv 1976069
Line Item Date Line Item Description
04/18/2022 Fire Station Linen Rental and Cleaning Services 115.69 Inv 1976069 Total 115.69
314356 Total: 236.11
CAL5236 - CA Linen Services Total: 236.11
CAL6695 - California American Water
314357 05/04/2022
Inv 2/19/22-3/22/22
Line Item Date Line Item Description
03/24/2022 Account # 1015-210021511021 (02/19/22-03/22/22) 16.84 Inv 2/19/22-3/22/22 Total 16.84
314357 Total: 16.84
CAL6695 - California American Water Total: 16.84
CAN0607 - Cantu Graphics Inc.
314358 05/04/2022
Inv 20704
Line Item Date Line Item Description
02/07/2022 Labels for COVID-19 Employee Kits 38.59
Inv 20704 Total 38.59
Inv 20771
Line Item Date Line Item Description
03/24/2022 2,000 #10 regular white woven envelopes for Library 240.35 Inv 20771 Total 240.35
Inv 20781
Line Item Date Line Item Description
04/18/2022 Trail/ Golf course closure signs. 291.06
Inv 20781 Total 291.06
AP-Check Detail (4/27/2022 - 6:12 PM) Page 7
8 -16
Check Number Check Date Amount
Inv 20796
Line Item Date Line Item Description
04/04/2022 Programs for Library Volunteer Recognition Event 399.38 Inv 20796 Total 399.38
Inv 20801
Line Item Date Line Item Description
04/20/2022 Flyer for Catalytic Converter Theft 627.32
Inv 20801 Total 627.32
314358 Total: 1,596.70
CAN0607 - Cantu Graphics Inc. Total: 1,596.70
CHE6010 - Chem Pro Laboratory, Inc.
314359 05/04/2022
Inv 685501
Line Item Date Line Item Description
03/23/2022 Cooling Tower Treatment & Service-March 2022 153.00 Inv 685501 Total 153.00
314359 Total: 153.00
CHE6010 - Chem Pro Laboratory, Inc. Total: 153.00
ALPD4010 - City of Alhambra Police Department
314360 05/04/2022
Inv SP -03/2022
Line Item Date Line Item Description
04/11/2022 Inmate housing for the month of March 2022 1,806.00 Inv SP -03/2022 Total 1,806.00
314360 Total: 1,806.00
ALPD4010 - City of Alhambra Police Department Total: 1,806.00 COGL8180 - City of Glendale
314361 05/04/2022
Inv 22-1136
Line Item Date Line Item Description
02/09/2022 Evidence swab and reference swab DNA processing DR-21-0316 1,300.00 Inv 22-1136 Total 1,300.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 8
8 -17
Check Number Check Date Amount
314361 Total: 1,300.00
COGL8180 - City of Glendale Total: 1,300.00
CIV2123 - CivicStone, LLC
0 05/04/2022
Inv 2018-170
Line Item Date Line Item Description
04/18/2022 Caltrans Housing Consultant - March 2022 3,510.00 Inv 2018-170 Total 3,510.00
0 Total: 3,510.00
CIV2123 - CivicStone, LLC Total: 3,510.00
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 05/04/2022
Inv 51388
Line Item Date Line Item Description
04/05/2022 Under Collection of UUT - March 2022 534.55
Inv 51388 Total 534.55
Inv 51522
Line Item Date Line Item Description
04/13/2022 General Services 10,000.00
Inv 51522 Total 10,000.00
Inv 51523
Line Item Date Line Item Description
04/13/2022 Labor & Employment 10,596.50
Inv 51523 Total 10,596.50
Inv 51524
Line Item Date Line Item Description
04/13/2022 Litigation 539.00
Inv 51524 Total 539.00
Inv 51525
Line Item Date Line Item Description
04/13/2022 Water & Utilites 1,984.50
Inv 51525 Total 1,984.50
AP-Check Detail (4/27/2022 - 6:12 PM) Page 9
8 -18
Check Number Check Date Amount
Inv 51526
Line Item Date Line Item Description
04/13/2022 Special Projects 20,560.50
Inv 51526 Total 20,560.50
Inv 51527
Line Item Date Line Item Description
04/13/2022 Litigation 3,209.50
Inv 51527 Total 3,209.50
Inv 51528
Line Item Date Line Item Description
04/13/2022 Litigation 1,617.00
Inv 51528 Total 1,617.00
Inv 51529
Line Item Date Line Item Description
04/13/2022 Litigation 16,791.35
Inv 51529 Total 16,791.35
Inv 51530
Line Item Date Line Item Description
04/13/2022 Litigation 1,298.50
Inv 51530 Total 1,298.50
Inv 51531
Line Item Date Line Item Description
04/13/2022 Litigation 5,904.50
Inv 51531 Total 5,904.50
0 Total: 73,035.90
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 73,035.90 CRDA1021 - Corodata Records Management
0 05/04/2022
Inv 4785853
Line Item Date Line Item Description
03/31/2022 Records Management: Account # 042023 - March 2022 515.05 Inv 4785853 Total 515.05
0 Total: 515.05
AP-Check Detail (4/27/2022 - 6:12 PM) Page 10
8 -19
Check Number Check Date Amount
CRDA1021 - Corodata Records Management Total: 515.05
CRSR2010 - Corodata Shredding Inc.
0 05/04/2022
Inv DN 1355802
Line Item Date Line Item Description
03/31/2022 AN SD041103 Service through (03/31/22) 132.56 Inv DN 1355802 Total 132.56
0 Total: 132.56
CRSR2010 - Corodata Shredding Inc. Total: 132.56
JSHCLSON - Coulson, Joshua
314362 05/04/2022
Inv 120219
Line Item Date Line Item Description
04/04/2022 Refund for security deposit of Garfield Park Youth House. 261.00 Inv 120219 Total 261.00
314362 Total: 261.00
JSHCLSON - Coulson, Joshua Total: 261.00
MNBL8170 - Crestline Software, LLC dba MuniBilling
0 05/04/2022
Inv 15294
Line Item Date Line Item Description
04/10/2022 Postage: March 2022 2,401.88
Inv 15294 Total 2,401.88
Inv 15321
Line Item Date Line Item Description
04/11/2022 Absorb Charges: March 2022 8,710.71
04/11/2022 Water Billing Services: April 2022 24,630.27 04/11/2022 Lock Box: March 2022 812.35
Inv 15321 Total 34,153.33
0 Total: 36,555.21
MNBL8170 - Crestline Software, LLC dba MuniBilling Total: 36,555.21 AP-Check Detail (4/27/2022 - 6:12 PM) Page 11
8 -20
Check Number Check Date Amount
CSULB40 - CSULB Foundation
314363 05/04/2022
Inv 52704152021001
Line Item Date Line Item Description
04/27/2022 Training Class for PA Zavala: 06/14/22-06/16/22 325.00 Inv 52704152021001 Total 325.00
314363 Total: 325.00
CSULB40 - CSULB Foundation Total: 325.00
DIG0800 - Digital Telecommunications Corp
0 05/04/2022
Inv 44766
Line Item Date Line Item Description
04/11/2022 Work Requested on 04/06/2022: Reset Password for Ext. 385 135.00 Inv 44766 Total 135.00
0 Total: 135.00
DIG0800 - Digital Telecommunications Corp Total: 135.00 DPWL8210 - Dispatch Wellness LLC
314364 05/04/2022
Inv 21691A7E-0002
Line Item Date Line Item Description
03/21/2022 Training Class - P.A. Pacheco & Velasquez - Dispatchers Wellness 250.00 Inv 21691A7E-0002 Total 250.00
314364 Total: 250.00
DPWL8210 - Dispatch Wellness LLC Total: 250.00
DIV5011 - Diversified Inspections/ITL Inc.
314365 05/04/2022
Inv INDI49089
Line Item Date Line Item Description
03/31/2022 Annual Gound Ladder Inspections 1,096.50
Inv INDI49089 Total 1,096.50
314365 Total: 1,096.50
AP-Check Detail (4/27/2022 - 6:12 PM) Page 12
8 -21
Check Number Check Date Amount
DIV5011 - Diversified Inspections/ITL Inc. Total: 1,096.50 DON4011 - Donnoe & Associates Inc
314366 05/04/2022
Inv 9351
Line Item Date Line Item Description
04/11/2022 Promotional Examp Rental for Police SGT. & Corporal Positions. 720.00 Inv 9351 Total 720.00
314366 Total: 720.00
DON4011 - Donnoe & Associates Inc Total: 720.00
DUNN9257 - Dunn Edwards Paints
314367 05/04/2022
Inv 2170105339
Line Item Date Line Item Description
01/03/2022 Supplies for Facility Maintenance 177.24
Inv 2170105339 Total 177.24
314367 Total: 177.24
DUNN9257 - Dunn Edwards Paints Total: 177.24
ECC9000 - E.C. Construction
0 05/04/2022
Inv CR409457
Line Item Date Line Item Description
04/19/2022 Water Meter Rental Deposit Refund 2,180.83
Inv CR409457 Total 2,180.83
0 Total: 2,180.83
ECC9000 - E.C. Construction Total: 2,180.83
EMSA5011 - EMSAR
314368 05/04/2022
Inv SM-55252
Line Item Date Line Item Description
04/01/2022 Troubleshoot of Fire Stretcher, Stair Chair, and Inline Fastener 771.75 Inv SM-55252 Total 771.75
AP-Check Detail (4/27/2022 - 6:12 PM) Page 13
8 -22
Check Number Check Date Amount
314368 Total: 771.75
EMSA5011 - EMSAR Total: 771.75
HERD8010 - Erdmann, Hollis
0 05/04/2022
Inv 000000857
Line Item Date Line Item Description
04/09/2022 Baldwin Piano tuning 200.00
Inv 000000857 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
FED1109 - FedEx
314369 05/04/2022
Inv 7-710-91546
Line Item Date Line Item Description
04/01/2022 Express Shipment Services for Public Works 77.51 Inv 7-710-91546 Total 77.51
Inv 7-718-40208
Line Item Date Line Item Description
04/13/2022 Overnight shipment of a subpoena 79.06
Inv 7-718-40208 Total 79.06
Inv 7-725-57276
Line Item Date Line Item Description
04/13/2022 Shipment of parking control mobile device to Phoenix 19.37 Inv 7-725-57276 Total 19.37
314369 Total: 175.94
FED1109 - FedEx Total: 175.94
FHCM5011 - Foothill Communications
314370 05/04/2022
Inv INV5715
Line Item Date Line Item Description
04/01/2022 Radio service 4/1-6/30/22 3,000.00
Inv INV5715 Total 3,000.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 14
8 -23
Check Number Check Date Amount
314370 Total: 3,000.00
FHCM5011 - Foothill Communications Total: 3,000.00
GETSAFE - Get Safe
314371 05/04/2022
Inv 0000242
Line Item Date Line Item Description
03/30/2022 Training Class for P.A. Pacheco, Velasques, and Lee (04/07/2022) 450.00 Inv 0000242 Total 450.00
314371 Total: 450.00
GETSAFE - Get Safe Total: 450.00
GRWR4010 - Grant Writing USA
314372 05/04/2022
Inv FAMAW0320220698
Line Item Date Line Item Description
04/27/2022 Training Course for Mgmt. Analyst Wehrle: 04/28/22-04/29/22 425.00 Inv FAMAW0320220698 Total 425.00
314372 Total: 425.00
GRWR4010 - Grant Writing USA Total: 425.00
RYHG4010 - Hang, Ryan
314373 05/04/2022
Inv 03/21-03/25/22
Line Item Date Line Item Description
04/27/2022 Training Class for Det. Hang - 03/21/22-03/25/22 25.94 04/27/2022 Training Class for Det. Hang - 03/21/22-03/25/22 332.50 Inv 03/21-03/25/22 Total 358.44
314373 Total: 358.44
RYHG4010 - Hang, Ryan Total: 358.44
HOMCOMMU - Hom, Reagan
314374 05/04/2022
Inv 033022
Line Item Date Line Item Description
AP-Check Detail (4/27/2022 - 6:12 PM) Page 15
8 -24
Check Number Check Date Amount
03/30/2022 Electrical and readio outfitting for unit #198 17,141.08 Inv 033022 Total 17,141.08
Inv 042122
Line Item Date Line Item Description
04/21/2022 Replacement of floor mats of unit #0198 410.88 Inv 042122 Total 410.88
314374 Total: 17,551.96
HOMCOMMU - Hom, Reagan Total: 17,551.96
ITERISIN - Iteris, Inc.
314375 05/04/2022
Inv 143549
Line Item Date Line Item Description
04/19/2022 Consultant Svcs to Perform Traffic Study on Mission St/Meridian 6,850.00 Inv 143549 Total 6,850.00
314375 Total: 6,850.00
ITERISIN - Iteris, Inc. Total: 6,850.00
JSAR4011 - Jack's Auto Repair
314376 05/04/2022
Inv 17263
Line Item Date Line Item Description
04/04/2022 Emergency Veh. Safety Repair-Parks Div. Unit # 223-Leaking Hose 180.54 04/04/2022 Emergency Veh. Safety Repair-Parks Div. Unit # 223-Leaking Hose 5.20 Inv 17263 Total 185.74
Inv 17279
Line Item Date Line Item Description
04/19/2022 Repair of Serpentine Belt for Police Unit # 1501 107.35 Inv 17279 Total 107.35
Inv 17299
Line Item Date Line Item Description
04/19/2022 45 Day Inspection Vehicle 79. Battery Replacement 251.60 Inv 17299 Total 251.60
314376 Total: 544.69
AP-Check Detail (4/27/2022 - 6:12 PM) Page 16
8 -25
Check Number Check Date Amount
JSAR4011 - Jack's Auto Repair Total: 544.69
JHMS8020 - JHM Supply
0 05/04/2022
Inv 286626/1
Line Item Date Line Item Description
03/22/2022 Irrigation Supplies-Pop up sprinkler & nozzle for stock supplies 116.09 Inv 286626/1 Total 116.09
Inv 288262/1
Line Item Date Line Item Description
04/07/2022 Parks Division Solar Irrigation Controller-State St. Median 247.76 Inv 288262/1 Total 247.76
0 Total: 363.85
JHMS8020 - JHM Supply Total: 363.85
KMTM4011 - Kim, Timothy
314377 05/04/2022
Inv 03/07-03/11/22
Line Item Date Line Item Description
04/27/2022 Reimburse Training Expense for Offcr. Kim - 03/07/22-03/11/22 156.57 04/27/2022 Reimburse Training Expense for Offcr. Kim - 03/07/22-03/11/22 90.09 Inv 03/07-03/11/22 Total 246.66
314377 Total: 246.66
KMTM4011 - Kim, Timothy Total: 246.66
CUR7778 - L.N. Curtis & Sons
314378 05/04/2022
Inv PINV713122
Line Item Date Line Item Description
03/28/2022 Jaws of Life Tool, Battery, and Charger 17,165.63 Inv PINV713122 Total 17,165.63
314378 Total: 17,165.63
CUR7778 - L.N. Curtis & Sons Total: 17,165.63
LOCTASST - L.O.C.T. Associates, LLC
AP-Check Detail (4/27/2022 - 6:12 PM) Page 17
8 -26
Check Number Check Date Amount
314379 05/04/2022
Inv 20220323-1
Line Item Date Line Item Description
03/23/2022 Training Class on 05/16/22-05/17/22 for Officer Pech 410.00 Inv 20220323-1 Total 410.00
314379 Total: 410.00
LOCTASST - L.O.C.T. Associates, LLC Total: 410.00
LDCR6410 - LandCare USA LLC
0 05/04/2022
Inv 500854
Line Item Date Line Item Description
03/19/2022 Weed Abatement Services-South Pasaden hillside sign 5,022.50 Inv 500854 Total 5,022.50
0 Total: 5,022.50
LDCR6410 - LandCare USA LLC Total: 5,022.50
CLADPW - Los Angeles County Public Works
314380 05/04/2022
Inv SA220000107
Line Item Date Line Item Description
11/22/2021 Catch Basin Trash Insert Maintenance: 07/01/2020-06/30/2021 1,106.07 Inv SA220000107 Total 1,106.07
314380 Total: 1,106.07
CLADPW - Los Angeles County Public Works Total: 1,106.07 LOU1111 - Louie, Spencer
314381 05/04/2022
Inv 03/30/2022
Line Item Date Line Item Description
03/30/2022 Reimburse Training Expense for SGT. Louie: 03/30/2022 39.43 Inv 03/30/2022 Total 39.43
314381 Total: 39.43
LOU1111 - Louie, Spencer Total: 39.43
AP-Check Detail (4/27/2022 - 6:12 PM) Page 18
8 -27
Check Number Check Date Amount
MDCS4011 - MedCycle Systems
314382 05/04/2022
Inv 1409747
Line Item Date Line Item Description
10/01/2020 Fee for Disposal of Medical Waste for Police Department 115.00 Inv 1409747 Total 115.00
Inv 1409829
Line Item Date Line Item Description
04/01/2021 Fee for Disposal of Medical Waste for Police Department 115.00 Inv 1409829 Total 115.00
Inv 1409898
Line Item Date Line Item Description
07/01/2021 Fee for Disposal of Medical Waste for Police Department 115.00 Inv 1409898 Total 115.00
Inv 1409938
Line Item Date Line Item Description
10/01/2021 Fee for Disposal of Medical Waste for Police Department 115.00 Inv 1409938 Total 115.00
314382 Total: 460.00
MDCS4011 - MedCycle Systems Total: 460.00
ALMI8032 - Minaeva, Alessia
314383 05/04/2022
Inv 7693
Line Item Date Line Item Description
04/14/2022 Contract Class Instructor Payment Ballroom 7693 84.00 Inv 7693 Total 84.00
Inv 7697
Line Item Date Line Item Description
04/14/2022 Contract Class Instructor Payment Ballroom 7697 112.00 Inv 7697 Total 112.00
314383 Total: 196.00
ALMI8032 - Minaeva, Alessia Total: 196.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 19
8 -28
Check Number Check Date Amount
MMEP4010 - Municipal Maintenance Equipment
314384 05/04/2022
Inv 0168771-IN
Line Item Date Line Item Description
04/19/2022 Repair & Diagnostic for Go-4 Police Parking Control Unit 1,609.87 Inv 0168771-IN Total 1,609.87
314384 Total: 1,609.87
MMEP4010 - Municipal Maintenance Equipment Total: 1,609.87 NLLOCHOA - Ochoa, Nelly
314385 05/04/2022
Inv 03.28-04.01.22
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for Records Clerk Ochoa: 03/28-04/01/22 416.89 04/27/2022 Reimb. Training Expense for Records Clerk Ochoa: 03/28-04/01/22 146.19 Inv 03.28-04.01.22 Total 563.08
314385 Total: 563.08
NLLOCHOA - Ochoa, Nelly Total: 563.08
OGST4010 - OGS Technologies Inc.
314386 05/04/2022
Inv 239321
Line Item Date Line Item Description
03/31/2022 P-Bottons for Uniforms 46.36
Inv 239321 Total 46.36
314386 Total: 46.36
OGST4010 - OGS Technologies Inc. Total: 46.36
CRLOLVER - Olvera, Carolina
314387 05/04/2022
Inv 120335
Line Item Date Line Item Description
04/18/2022 Refund for rental of Garfield Park gazebo A due to cancellation. 62.50 Inv 120335 Total 62.50
314387 Total: 62.50
AP-Check Detail (4/27/2022 - 6:12 PM) Page 20
8 -29
Check Number Check Date Amount
CRLOLVER - Olvera, Carolina Total: 62.50
OMEG4011 - Omega Polygraph
314388 05/04/2022
Inv 01857
Line Item Date Line Item Description
04/01/2022 Fee for Polygraph Exam for Police Assistant Applicants 450.00 Inv 01857 Total 450.00
314388 Total: 450.00
OMEG4011 - Omega Polygraph Total: 450.00
OVDR8011 - OverDrive Inc.
0 05/04/2022
Inv 01148CO22117698
Line Item Date Line Item Description
04/08/2022 eBooks / Audiobooks 83.79
Inv 01148CO22117698 Total 83.79
0 Total: 83.79
OVDR8011 - OverDrive Inc. Total: 83.79
PAL1111 - Palmieri, Michael
314389 05/04/2022
Inv 03/31/2022
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for Det. Palmieri: 03/31/2022 76.21 04/27/2022 Reimb. Training Expense for Det. Palmieri: 03/31/2022 4.78 Inv 03/31/2022 Total 80.99
314389 Total: 80.99
PAL1111 - Palmieri, Michael Total: 80.99
PHS4011 - Pasadena Humane Society
314390 05/04/2022
Inv APR2022SoPas
Line Item Date Line Item Description
04/12/2022 Animal Control Services - FY2021-22 14,035.83 Inv APR2022SoPas Total 14,035.83
AP-Check Detail (4/27/2022 - 6:12 PM) Page 21
8 -30
Check Number Check Date Amount
314390 Total: 14,035.83
PHS4011 - Pasadena Humane Society Total: 14,035.83
PEAK8030 - Peak Software Systems Inc.
314391 05/04/2022
Inv 024429
Line Item Date Line Item Description
04/07/2022 POS/ Scheduling/Membership Subscription Renewal for Comm. Svcs. 573.75 04/07/2022 POS/ Scheduling/Membership Subscription Renewal for Comm. Svcs. 573.75 04/07/2022 POS/ Scheduling/Membership Subscription Renewal for Comm. Svcs. 573.75 04/07/2022 POS/ Scheduling/Membership Subscription Renewal for Comm. Svcs. 573.75 Inv 024429 Total 2,295.00
314391 Total: 2,295.00
PEAK8030 - Peak Software Systems Inc. Total: 2,295.00
CGPH4011 - Phillips, Craig
314392 05/04/2022
Inv 03.21-03.25.22
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for Det. Phillips - 03/21/22-3/25/22 808.07 04/27/2022 Reimb. Training Expense for Det. Phillips - 03/21/22-3/25/22 197.92 Inv 03.21-03.25.22 Total 1,005.99
314392 Total: 1,005.99
CGPH4011 - Phillips, Craig Total: 1,005.99
CRYPNNY - Pinney, Crystal
314393 05/04/2022
Inv 120564
Line Item Date Line Item Description
04/19/2022 Refund due to child will be attending summer school camp. 1,413.00 Inv 120564 Total 1,413.00
314393 Total: 1,413.00
CRYPNNY - Pinney, Crystal Total: 1,413.00
PBGF8031 - Pitney Bowes Global Financial Services LLC
314394 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 22
8 -31
Check Number Check Date Amount
Inv 3105427482
Line Item Date Line Item Description
04/14/2022 Lease postage meter billing period 1/30/22-4/29/2022 69.03 04/14/2022 Lease postage meter billing period 1/30/22-4/29/2022 69.02 04/14/2022 Lease postage meter billing period 1/30/22-4/29/2022 69.02 04/14/2022 Lease postage meter billing period 1/30/22-4/29/2022 69.02 Inv 3105427482 Total 276.09
314394 Total: 276.09
PBGF8031 - Pitney Bowes Global Financial Services LLC Total: 276.09 PLWK7011 - Placeworks
314395 05/04/2022
Inv 75875
Line Item Date Line Item Description
07/31/2021 Update to the City's Housing Element: July 2021 7,921.58 Inv 75875 Total 7,921.58
Inv 76150
Line Item Date Line Item Description
08/31/2021 Update to the City's Housing Element: August 2021 3,652.88 Inv 76150 Total 3,652.88
Inv 76258
Line Item Date Line Item Description
08/31/2021 General Plan Update (Downtown Specific Plan): August 2021 13,346.35 Inv 76258 Total 13,346.35
Inv 76386
Line Item Date Line Item Description
09/30/2021 Update to the City's Housing Element: September 2021 4,943.18 Inv 76386 Total 4,943.18
Inv 76508
Line Item Date Line Item Description
09/30/2021 General Plan Update (Downtown Specific Plan): September 2021 7,121.15 Inv 76508 Total 7,121.15
Inv 77319
Line Item Date Line Item Description
12/31/2021 Update to the City's Housing Element: December 2021 18,104.89 Inv 77319 Total 18,104.89
AP-Check Detail (4/27/2022 - 6:12 PM) Page 23
8 -32
Check Number Check Date Amount
Inv 77382
Line Item Date Line Item Description
12/31/2021 General Plan Update (Downtown Specific Plan): Oct'21 to Dec'21 18,691.80 Inv 77382 Total 18,691.80
314395 Total: 73,781.83
PLWK7011 - Placeworks Total: 73,781.83
POS5265 - Post Alarm Systems
0 05/04/2022
Inv 1470413
Line Item Date Line Item Description
04/04/2022 Alarm System for WMB: May 2022 54.33
04/04/2022 Alarm System for Orange Grove Rec. Building: May 2022 54.33 Inv 1470413 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66
PGXI4011 - Prime Graphix Inc.
314396 05/04/2022
Inv 2887
Line Item Date Line Item Description
03/03/2020 Vinyl Outfitting for Police Ford Interceptor Unit # 1501/1706 711.75 Inv 2887 Total 711.75
Inv 3712
Line Item Date Line Item Description
04/19/2022 Vinyl graphics outfitting for Police Ford Interceptor Unit # 198 766.50 Inv 3712 Total 766.50
314396 Total: 1,478.25
PGXI4011 - Prime Graphix Inc. Total: 1,478.25
PRO7777 - ProForce Law Enforcement
314397 05/04/2022
Inv 481590
Line Item Date Line Item Description
04/21/2022 9mm FMJ Rang Training Ammunition for Police Department 2,632.49 AP-Check Detail (4/27/2022 - 6:12 PM) Page 24
8 -33
Check Number Check Date Amount
Inv 481590 Total 2,632.49
314397 Total: 2,632.49
PRO7777 - ProForce Law Enforcement Total: 2,632.49
POSU8132 - Prudential Overall Supply
0 05/04/2022
Inv 52568878
Line Item Date Line Item Description
03/29/2022 Scraper Mat Cleaning Services Street Trees 3/29/2022 3.87 03/29/2022 Scraper Mat Cleaning Services Street Division 3/29/2022 3.87 03/29/2022 Scraper Mat Cleaning Services Street Lighting 3/29/2022 3.87 03/29/2022 Scraper Mat Cleaning Services Sewer Division 3/29/2022 3.87 03/29/2022 Scraper Mat Cleaning Services Facilities Maint.3/29/2022 3.87 Inv 52568878 Total 19.35
Inv 52568879
Line Item Date Line Item Description
03/29/2022 Uniform Cleaning Servicess Street Tree Maint. 3/29/2022 9.30 03/29/2022 Uniform Cleaning Services Facility Division 3/29/2022 14.03 03/29/2022 Uniform Cleaning Services Sewer Division 3/29/2022 9.30 03/29/2022 Uniform Cleaning Services Street Maintenance 3/29/2022 23.48 03/29/2022 Uniform Cleaning Services Street Lighting 3/29/2022 11.10 Inv 52568879 Total 67.21
Inv 52568880
Line Item Date Line Item Description
03/29/2022 Uniform Cleaning Services Water Distribution 3/29/2022 34.69 03/29/2022 Uniform Cleaning Services Water Production 3/29/2022 26.55 Inv 52568880 Total 61.24
Inv 52568881
Line Item Date Line Item Description
03/29/2022 Scraper Mat Cleaning Services Water Distribution 3/29/2022 6.23 03/29/2022 Scraper Mat Cleaning Services Water Production 3/29/2022 6.24 Inv 52568881 Total 12.47
Inv 52570877
Line Item Date Line Item Description
04/05/2022 Scraper Mat Cleaning Services Street Division 4/5/2022 3.87 04/05/2022 Scraper Mat Cleaning Services Facilities Maint. 4/5/2022 3.87 04/05/2022 Scraper Mat Cleaning Services Street Trees 4/5/2022 3.87 04/05/2022 Scraper Mat Cleaning Services Sewer Division 4/5/2022 3.87 04/05/2022 Scraper Mat Cleaning Services Street Lighting 4/5/2022 3.87 Inv 52570877 Total 19.35
AP-Check Detail (4/27/2022 - 6:12 PM) Page 25
8 -34
Check Number Check Date Amount
Inv 52570878
Line Item Date Line Item Description
04/05/2022 Uniform Cleaning Services Facility Division 4/5/2022 14.03 04/05/2022 Uniform Cleaning Services Street Maintenance 4/5/2022 23.48 04/05/2022 Uniform Cleaning Services Sewer Division 4/5/2022 9.30 04/05/2022 Uniform Cleaning Servicess Street Tree Maint. 4/5/2022 9.30 04/05/2022 Uniform Cleaning Services Street Lighting 4/5/2022 11.10 Inv 52570878 Total 67.21
Inv 52570879
Line Item Date Line Item Description
04/05/2022 Uniform Cleaning Services Water Production 26.55 04/05/2022 Uniform Cleaning Services Water Distribution 4/5/2022 34.69 Inv 52570879 Total 61.24
Inv 52570880
Line Item Date Line Item Description
04/05/2022 Scraper Mat Cleaning Services Water Production 4/5/2022 6.24 04/05/2022 Scraper Mat Cleaning Services Water Distribution 4/5/2022 6.23 Inv 52570880 Total 12.47
Inv 52572870
Line Item Date Line Item Description
04/12/2022 Scraper Mat Cleaning Services Street Division 4/12/2022 3.87 04/12/2022 Scraper Mat Cleaning Services Facilities Maint. 4/12/2022 3.87 04/12/2022 Scraper Mat Cleaning Services Street Trees 4/12/2022 3.87 04/12/2022 Scraper Mat Cleaning Services Sewer Division 4/12/2022 3.87 04/12/2022 Scraper Mat Cleaning Services Street Lighting 4/12/2022 3.87 Inv 52572870 Total 19.35
Inv 52572871
Line Item Date Line Item Description
04/12/2022 Uniform Cleaning Services Sewer Division 4/12/2022 9.30 04/12/2022 Uniform Cleaning Services Facility Division 4/12/2022 14.03 04/12/2022 Uniform Cleaning Services Street Lighting 4/12/2022 11.10 04/12/2022 Uniform Cleaning Servicess Street Tree Maint. 4/12/2022 9.30 04/12/2022 Uniform Cleaning Services Street Maintenance 4/12/2022 23.48 Inv 52572871 Total 67.21
Inv 52572872
Line Item Date Line Item Description
04/12/2022 Uniform Cleaning Services Water Production 4/12/2022 26.55 04/12/2022 Uniform Cleaning Services Water Distribution 4/12/202 34.69 Inv 52572872 Total 61.24
AP-Check Detail (4/27/2022 - 6:12 PM) Page 26
8 -35
Check Number Check Date Amount
Inv 52572873
Line Item Date Line Item Description
04/12/2022 Scraper Mat Cleaning Services Water Production 4/12/2022 6.24 04/12/2022 Scraper Mat Cleaning Services Water Distribution 4/12/2022 6.23 Inv 52572873 Total 12.47
0 Total: 480.81
POSU8132 - Prudential Overall Supply Total: 480.81
PYROSPEC - Pyro Spectaculars, Inc.
314398 05/04/2022
Inv 201-Revised
Line Item Date Line Item Description
04/13/2022 Initial Production Fee for Fireworks Display Program A 3,000.00 Inv 201-Revised Total 3,000.00
314398 Total: 3,000.00
PYROSPEC - Pyro Spectaculars, Inc. Total: 3,000.00
NEOF8011 - Quadient Finance USA, Inc.
0 05/04/2022
Inv INV59220081
Line Item Date Line Item Description
04/15/2022 Equipment Lease 115.60
Inv INV59220081 Total 115.60
0 Total: 115.60
NEOF8011 - Quadient Finance USA, Inc. Total: 115.60
RED8995 - Red Wing Business Advantage Account
0 05/04/2022
Inv 989-1-61435
Line Item Date Line Item Description
04/07/2022 Public Works Footware Voucher Program-Steve Ursua, Eng. Div. 243.07 Inv 989-1-61435 Total 243.07
0 Total: 243.07
RED8995 - Red Wing Business Advantage Account Total: 243.07 AP-Check Detail (4/27/2022 - 6:12 PM) Page 27
8 -36
Check Number Check Date Amount
RTPC5500 - Regional TAP Service Center
314399 05/04/2022
Inv 6016149
Line Item Date Line Item Description
03/31/2022 Metro 30 Day Senior Bus Pass subsidy payment March 2022 340.00 Inv 6016149 Total 340.00
314399 Total: 340.00
RTPC5500 - Regional TAP Service Center Total: 340.00
RHCC7101 - Rio Hondo College
314400 05/04/2022
Inv S22-100-ZSPS
Line Item Date Line Item Description
04/12/2022 Training Class for Officer Smith & Kim: 03/07-03/11/22 178.00 Inv S22-100-ZSPS Total 178.00
Inv S22-88-ZSPS
Line Item Date Line Item Description
04/12/2022 Training Class for Officer Valdez: 03/11/2022 50.00 Inv S22-88-ZSPS Total 50.00
314400 Total: 228.00
RHCC7101 - Rio Hondo College Total: 228.00
DERZ7000 - Rodriguez, Desiree
314401 05/04/2022
Inv 03.28-04.01.22
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for PD Clerk Rodriguez: 03/28-04/01/22 168.19 04/27/2022 Reimb. Training Expense for PD Clerk Rodriguez: 03/28-04/01/22 491.26 Inv 03.28-04.01.22 Total 659.45
314401 Total: 659.45
DERZ7000 - Rodriguez, Desiree Total: 659.45
RON1111 - Ronnie, Matthew
314402 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 28
8 -37
Check Number Check Date Amount
Inv 03/28/2022
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for Sgt. Ronnie - 03/28/2022 86.48 Inv 03/28/2022 Total 86.48
314402 Total: 86.48
RON1111 - Ronnie, Matthew Total: 86.48
MRTROSS - Ross, Mary
314403 05/04/2022
Inv 120698
Line Item Date Line Item Description
04/18/2022 Refund for rental of O.G Park gazebo due to cancellation. 42.00 Inv 120698 Total 42.00
314403 Total: 42.00
MRTROSS - Ross, Mary Total: 42.00
DARL7000 - Russell, Diana
314404 05/04/2022
Inv 03.22-03.23.22
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for P.A. Russell: 03/22/22-03/23/22 64.35 Inv 03.22-03.23.22 Total 64.35
314404 Total: 64.35
DARL7000 - Russell, Diana Total: 64.35
SAN7775 - San Bernardino Sheriff's Dept
314405 05/04/2022
Inv AO-19113128
Line Item Date Line Item Description
03/24/2022 T.A.I. Basic Course for Officer Kim - 03/14/22-03/17/22 215.00 Inv AO-19113128 Total 215.00
314405 Total: 215.00
SAN7775 - San Bernardino Sheriff's Dept Total: 215.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 29
8 -38
Check Number Check Date Amount
SGVMC111 - San Gabriel Valley Medical Center
314406 05/04/2022
Inv 886630
Line Item Date Line Item Description
04/13/2022 Blood draw for 30983294 48.00
Inv 886630 Total 48.00
314406 Total: 48.00
SGVMC111 - San Gabriel Valley Medical Center Total: 48.00 SAVGTRN - Savage Training Group LLC
314407 05/04/2022
Inv 1605
Line Item Date Line Item Description
03/23/2022 Training Class for Officer Valdez: 03/29/2022 268.00 Inv 1605 Total 268.00
314407 Total: 268.00
SAVGTRN - Savage Training Group LLC Total: 268.00
SCAT6710 - Scott's Automotive
314408 05/04/2022
Inv 16897
Line Item Date Line Item Description
03/28/2022 Public Works Vehicles:Unit314 Backhoe-new battery 114.98 Inv 16897 Total 114.98
Inv 16919
Line Item Date Line Item Description
04/12/2022 Police Department Automotive Maintenance Unit # 1703 86.63 Inv 16919 Total 86.63
Inv 16938
Line Item Date Line Item Description
04/14/2022 Police Department Automotive Maintenance Unit # 1501/1706 1,003.30 Inv 16938 Total 1,003.30
Inv 16940
Line Item Date Line Item Description
04/18/2022 Maintenance to Water Division Unit# 24-AC Compressor Replacement 896.51 Inv 16940 Total 896.51
AP-Check Detail (4/27/2022 - 6:12 PM) Page 30
8 -39
Check Number Check Date Amount
Inv 16954
Line Item Date Line Item Description
04/21/2022 Diagnose and repair dead battery and spark plugs unit 1501/1706 85.00 Inv 16954 Total 85.00
314408 Total: 2,186.42
SCAT6710 - Scott's Automotive Total: 2,186.42
SHO7777 - Showcases
0 05/04/2022
Inv 323087
Line Item Date Line Item Description
03/25/2022 Variety of DVD cases 147.42
Inv 323087 Total 147.42
Inv 323145
Line Item Date Line Item Description
03/31/2022 Variety of DVD cases 211.68
Inv 323145 Total 211.68
Inv 323153
Line Item Date Line Item Description
03/31/2022 Variety of DVD cases 241.38
Inv 323153 Total 241.38
Inv 323154
Line Item Date Line Item Description
03/31/2022 Variety of DVD cases 289.44
Inv 323154 Total 289.44
Inv 323198
Line Item Date Line Item Description
04/06/2022 CD cases 257.04
Inv 323198 Total 257.04
0 Total: 1,146.96
SHO7777 - Showcases Total: 1,146.96
ANGSNYD - Snyder, Angela
314409 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 31
8 -40
Check Number Check Date Amount
Inv 120121
Line Item Date Line Item Description
04/18/2022 Refund due to double booking. 84.00
Inv 120121 Total 84.00
314409 Total: 84.00
ANGSNYD - Snyder, Angela Total: 84.00
YOSNGJG - Soon Jang, Yoeng
314410 05/04/2022
Inv 120336
Line Item Date Line Item Description
04/18/2022 Refund for rental of O.G Park gazebo due to cancellation 250.00 Inv 120336 Total 250.00
314410 Total: 250.00
YOSNGJG - Soon Jang, Yoeng Total: 250.00
SPBK - Springbrook Holding Company, LLC
0 05/04/2022
Inv INV-008934
Line Item Date Line Item Description
04/05/2022 CivicPay Transaction Fee (Mar 2022) 128.00
Inv INV-008934 Total 128.00
0 Total: 128.00
SPBK - Springbrook Holding Company, LLC Total: 128.00
STA5219 - Staples Business Advantage
0 05/04/2022
Inv 3487007777
Line Item Date Line Item Description
09/10/2021 Office supplies for CSD. 77.89
Inv 3487007777 Total 77.89
Inv 3487256244
Line Item Date Line Item Description
09/04/2021 First Aid Kits for Camp Med participants. 74.39 Inv 3487256244 Total 74.39
AP-Check Detail (4/27/2022 - 6:12 PM) Page 32
8 -41
Check Number Check Date Amount
Inv 3487367994
Line Item Date Line Item Description
09/15/2021 Caution Tape for CSD Recreation Division. 8.59 Inv 3487367994 Total 8.59
Inv 3490081602
Line Item Date Line Item Description
10/15/2021 Office Supplies: Commuity Development 52.35
Inv 3490081602 Total 52.35
Inv 3490081603
Line Item Date Line Item Description
10/15/2021 Office Supplies: Commuity Development 98.57
Inv 3490081603 Total 98.57
Inv 3490486821
Line Item Date Line Item Description
10/21/2021 Office Supplies: Commuity Development 52.35
Inv 3490486821 Total 52.35
Inv 3490536525
Line Item Date Line Item Description
10/22/2021 Office Supplies: Commuity Development 48.12
Inv 3490536525 Total 48.12
Inv 3490942053
Line Item Date Line Item Description
10/27/2021 Office Supplies: Commuity Development 3.85
Inv 3490942053 Total 3.85
Inv 3491033426
Line Item Date Line Item Description
10/28/2021 Office Supplies: Commuity Development 45.59
Inv 3491033426 Total 45.59
Inv 3491033427
Line Item Date Line Item Description
10/28/2021 Office Supplies: Commuity Development 30.85
Inv 3491033427 Total 30.85
Inv 3493352453
Line Item Date Line Item Description
AP-Check Detail (4/27/2022 - 6:12 PM) Page 33
8 -42
Check Number Check Date Amount
11/23/2021 Office Supplies: Commuity Development 498.51 Inv 3493352453 Total 498.51
Inv 3494862217
Line Item Date Line Item Description
12/10/2021 Office Supplies: Commuity Development 42.80
Inv 3494862217 Total 42.80
Inv 3495045901
Line Item Date Line Item Description
12/11/2021 Office Supplies: Commuity Development 62.67
Inv 3495045901 Total 62.67
Inv 3499831707
Line Item Date Line Item Description
02/10/2022 Office Supplies: Commuity Development 150.23 Inv 3499831707 Total 150.23
Inv 3500091495
Line Item Date Line Item Description
02/12/2022 Office Supplies: Commuity Development 99.46
Inv 3500091495 Total 99.46
Inv 3500689247
Line Item Date Line Item Description
02/22/2022 Office Supplies: Commuity Development 17.41
Inv 3500689247 Total 17.41
Inv 3500829015
Line Item Date Line Item Description
02/24/2022 Office Supplies: City Manager Division 327.13 Inv 3500829015 Total 327.13
Inv 3500947782
Line Item Date Line Item Description
02/25/2022 Office Supplies: Commuity Development 205.51 Inv 3500947782 Total 205.51
Inv 3501676930
Line Item Date Line Item Description
03/01/2022 Office Supplies: Commuity Development 300.75 Inv 3501676930 Total 300.75
AP-Check Detail (4/27/2022 - 6:12 PM) Page 34
8 -43
Check Number Check Date Amount
Inv 3502068364
Line Item Date Line Item Description
03/04/2022 Office Supplies: City Manager Division 130.39 Inv 3502068364 Total 130.39
Inv 3502068367
Line Item Date Line Item Description
03/05/2022 Supplies 208.36
Inv 3502068367 Total 208.36
Inv 3502222764
Line Item Date Line Item Description
03/09/2022 Office Supplies: Commuity Development 15.52
Inv 3502222764 Total 15.52
Inv 3502290159
Line Item Date Line Item Description
03/10/2022 Community Service Department phone cases. 39.65 Inv 3502290159 Total 39.65
Inv 3502290160
Line Item Date Line Item Description
03/10/2022 Office supplies for Recreation Division. 7.85 Inv 3502290160 Total 7.85
Inv 3502542651
Line Item Date Line Item Description
03/12/2022 CSD Recreation Division monitor mount and stands. 51.99 03/12/2022 CSD Recreation Division monitor mount and stands. 63.49 Inv 3502542651 Total 115.48
Inv 3502664284
Line Item Date Line Item Description
03/15/2022 Office Supplies: City Manager Division 225.05 Inv 3502664284 Total 225.05
Inv 3502664286
Line Item Date Line Item Description
03/15/2022 Supplies 384.23
Inv 3502664286 Total 384.23
Inv 3502664287
Line Item Date Line Item Description
AP-Check Detail (4/27/2022 - 6:12 PM) Page 35
8 -44
Check Number Check Date Amount
03/15/2022 Digital Clock for Camp Med. 29.86
Inv 3502664287 Total 29.86
Inv 3502664288
Line Item Date Line Item Description
03/15/2022 CSD Recreation Division network port switch. 60.63 Inv 3502664288 Total 60.63
Inv 3502851576
Line Item Date Line Item Description
03/18/2022 Office Supplies: Commuity Development 420.23 Inv 3502851576 Total 420.23
Inv 3502851577
Line Item Date Line Item Description
03/18/2022 Office Supplies: Commuity Development 22.56
Inv 3502851577 Total 22.56
Inv 3502851578
Line Item Date Line Item Description
03/18/2022 Office Supplies: Commuity Development 85.72
Inv 3502851578 Total 85.72
Inv 3502851579
Line Item Date Line Item Description
03/18/2022 CSD special events supplies. 51.96
Inv 3502851579 Total 51.96
Inv 3503023240
Line Item Date Line Item Description
03/19/2022 Office Supplies: Commuity Development 14.32
Inv 3503023240 Total 14.32
Inv 3503125036
Line Item Date Line Item Description
03/19/2022 Office Supplies: Commuity Development 15.52
Inv 3503125036 Total 15.52
Inv 3503263366
Line Item Date Line Item Description
03/24/2022 Special Council Meeting Snacks 75.32
Inv 3503263366 Total 75.32
AP-Check Detail (4/27/2022 - 6:12 PM) Page 36
8 -45
Check Number Check Date Amount
Inv 3503263367
Line Item Date Line Item Description
03/24/2022 Public Works Department- Sewer Admin office supplie 68.04 Inv 3503263367 Total 68.04
Inv 3504028971
Line Item Date Line Item Description
03/31/2022 WD Blue Sata NAND 131.19
Inv 3504028971 Total 131.19
Inv 3504655652
Line Item Date Line Item Description
04/05/2021 Office Supplies: City Manager Division 146.86 Inv 3504655652 Total 146.86
Inv 3504655653
Line Item Date Line Item Description
04/05/2022 Batteries 62.43
Inv 3504655653 Total 62.43
Inv 3505119659
Line Item Date Line Item Description
04/12/2022 Disposable masks for children 55.10
Inv 3505119659 Total 55.10
Inv 3505119660
Line Item Date Line Item Description
04/12/2022 Disposable masks for children 55.10
Inv 3505119660 Total 55.10
Inv 3505119661
Line Item Date Line Item Description
04/12/2022 Disposable masks for children 55.10
Inv 3505119661 Total 55.10
Inv 3505119662
Line Item Date Line Item Description
04/12/2022 Disposable masks for children 55.10
Inv 3505119662 Total 55.10
Inv 3505119663
Line Item Date Line Item Description
04/12/2022 Pens, screwdrivers, baby wipes 63.60
AP-Check Detail (4/27/2022 - 6:12 PM) Page 37
8 -46
Check Number Check Date Amount
Inv 3505119663 Total 63.60
Inv 3505188614
Line Item Date Line Item Description
04/13/2022 Exacto blades 5.83
Inv 3505188614 Total 5.83
Inv 3505256429
Line Item Date Line Item Description
04/18/2022 PD Office Supplies 240.55
Inv 3505256429 Total 240.55
Inv 3505613687
Line Item Date Line Item Description
04/19/2022 Office Supplies 235.63
Inv 3505613687 Total 235.63
0 Total: 5,274.20
STA5219 - Staples Business Advantage Total: 5,274.20
WEITNG - Tang, Wei
314411 05/04/2022
Inv CD 27083
Line Item Date Line Item Description
04/26/2022 Partial Refund for Hillside Development Permit at 718 La Portada 1,359.00 Inv CD 27083 Total 1,359.00
314411 Total: 1,359.00
WEITNG - Tang, Wei Total: 1,359.00
TERZHYK - Terzyan, Hayak
314412 05/04/2022
Inv 000276
Line Item Date Line Item Description
03/23/2022 Notary Services for Police Applicant Atamian 90.00 Inv 000276 Total 90.00
314412 Total: 90.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 38
8 -47
Check Number Check Date Amount
TERZHYK - Terzyan, Hayak Total: 90.00
URBP8035 - The Urban Pet
314413 05/04/2022
Inv 220000796416
Line Item Date Line Item Description
04/21/2022 Food for K9 "Lisu" 159.98
Inv 220000796416 Total 159.98
314413 Total: 159.98
URBP8035 - The Urban Pet Total: 159.98
TDCS4010 - Third Degree Communications, Inc.
314414 05/04/2022
Inv 10958
Line Item Date Line Item Description
03/31/2022 Training Class for Officer Giron-Garrido 375.00 Inv 10958 Total 375.00
314414 Total: 375.00
TDCS4010 - Third Degree Communications, Inc. Total: 375.00 TIM4011 - Time Warner Cable
314415 05/04/2022
Inv 0070193040122
Line Item Date Line Item Description
04/01/2022 AN 8448 30 008 0070193 Service (04-01-22 / 04-30-22) 83.94 Inv 0070193040122 Total 83.94
Inv 0355990040222
Line Item Date Line Item Description
04/02/2022 AN 8448 30 008 0355990 Service (04-02-22 / 05-01-22) 418.13 Inv 0355990040222 Total 418.13
314415 Total: 502.07
TIM4011 - Time Warner Cable Total: 502.07
TAEV9224 - Total Access Elevator Inc.
314416 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 39
8 -48
Check Number Check Date Amount
Inv 81528
Line Item Date Line Item Description
04/01/2022 335.37
04/01/2022 400.01
04/01/2022 335.37
Elevator Preventative Maint.March 2022
Elevator Preventative Maint.March 2022
Elevator Preventative Maint.March 2022
Inv 81528 Total 1,070.75
314416 Total: 1,070.75
TAEV9224 - Total Access Elevator Inc. Total: 1,070.75
TRE9241 - Trench Shoring
314417 05/04/2022
Inv RI20181201
Line Item Date Line Item Description
03/23/2022 Emergency K Rail at Arroyo Seco Golf Course & Pedestrian Trail 270.00 Inv RI20181201 Total 270.00
314417 Total: 270.00
TRE9241 - Trench Shoring Total: 270.00
ULIN8021 - ULINE
314418 05/04/2022
Inv 145346114
Line Item Date Line Item Description
04/14/2022 Office Furniture for Community Services 3,820.92 04/14/2022 Office Furniture for Community Services 3,296.92 04/14/2022 Office Furniture for Community Services 5,252.92 Inv 145346114 Total 12,370.76
314418 Total: 12,370.76
ULIN8021 - ULINE Total: 12,370.76
ULRI2994 - Ulrich, Clarence
314419 05/04/2022
Inv Sp-0001
Line Item Date Line Item Description
04/11/2022 Senior Prom Entertainment 300.00
Inv Sp-0001 Total 300.00
314419 Total: 300.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 40
8 -49
Check Number Check Date Amount
ULRI2994 - Ulrich, Clarence Total: 300.00
UND6710 - Underground Service Alert/SC
314420 05/04/2022
Inv 320220702
Line Item Date Line Item Description
04/01/2022 Utility Underground Service Alert Fee 326.80 Inv 320220702 Total 326.80
Inv dsb20196865
Line Item Date Line Item Description
12/01/2020 CY 2019 CA Underground Facilities safe excavation board memb.fee 63.34 Inv dsb20196865 Total 63.34
Inv dsb20206745
Line Item Date Line Item Description
01/01/2022 CY 2019 CA Underground Facilities safe excavation board memb.fee 65.04 Inv dsb20206745 Total 65.04
314420 Total: 455.18
UND6710 - Underground Service Alert/SC Total: 455.18
UQMS8010 - Unique Management Svcs Inc.
0 05/04/2022
Inv 6099535
Line Item Date Line Item Description
04/03/2022 Library Recovery Services: March 2022 223.75 Inv 6099535 Total 223.75
0 Total: 223.75
UQMS8010 - Unique Management Svcs Inc. Total: 223.75
UPP7789 - Upper San Gabriel Valley MWD
314421 05/04/2022
Inv 2/3-2022
Line Item Date Line Item Description
04/15/2022 Water Purchased for Wilson Well 4: March 2022 29,779.40 Inv 2/3-2022 Total 29,779.40
AP-Check Detail (4/27/2022 - 6:12 PM) Page 41
8 -50
Check Number Check Date Amount
Inv 2022Q2
Line Item Date Line Item Description
04/15/2022 Water Capacity Charge- 2nd Quarter 2022 3,050.00 Inv 2022Q2 Total 3,050.00
Inv SoPas-03.29.22
Line Item Date Line Item Description
03/29/2022 Partnerhip with Upper District to install 3 water fill stations 5,450.00 Inv SoPas-03.29.22 Total 5,450.00
314421 Total: 38,279.40
UPP7789 - Upper San Gabriel Valley MWD Total: 38,279.40 TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency 314422 05/04/2022
Inv 972125944
Line Item Date Line Item Description
04/19/2022 Vet Bill for K9 Lisu on 03/21/2022 255.02
Inv 972125944 Total 255.02
314422 Total: 255.02
TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency Total: 255.02 VERW6711 - Verizon Wireless
314423 05/04/2022
Inv 9903129482
Line Item Date Line Item Description
04/01/2022 AN 64244319-00001 Service (03/02/22 - 04/01/22) 2,087.76 Inv 9903129482 Total 2,087.76
314423 Total: 2,087.76
VERW6711 - Verizon Wireless Total: 2,087.76
JNTVLLNV - Villanueva, Jeanette
314424 05/04/2022
Inv 120479
Line Item Date Line Item Description
04/19/2022 Refund for Brit West Soccer due to particiapant not interested. 79.00 Inv 120479 Total 79.00
AP-Check Detail (4/27/2022 - 6:12 PM) Page 42
8 -51
Check Number Check Date Amount
314424 Total: 79.00
JNTVLLNV - Villanueva, Jeanette Total: 79.00
WES4152 - West Coast Arborists, Inc.
0 05/04/2022
Inv 183567
Line Item Date Line Item Description
03/15/2022 Citywide Urban Forestry Services 3/1/2022-3/15/2022 12,900.00 03/15/2022 Citywide Urban Forestry Services 3/1/2022-3/15/2022 330.00 03/15/2022 Citywide Urban Forestry Services 3/1/2022-3/15/2022 2,640.00 Inv 183567 Total 15,870.00
0 Total: 15,870.00
WES4152 - West Coast Arborists, Inc. Total: 15,870.00
WTNLGOVD - Witness Logo Video, Inc
314425 05/04/2022
Inv 201820
Line Item Date Line Item Description
04/20/2022 Deposition in August 2020 791.25
Inv 201820 Total 791.25
314425 Total: 791.25
WTNLGOVD - Witness Logo Video, Inc Total: 791.25
WIT6353 - Wittman Enterprises LLC
314426 05/04/2022
Inv 2203059
Line Item Date Line Item Description
04/20/2022 Paramedic Billing Services; MARCH 2022 5,602.29 Inv 2203059 Total 5,602.29
314426 Total: 5,602.29
WIT6353 - Wittman Enterprises LLC Total: 5,602.29
WON1111 - Wong, Daren
314427 05/04/2022
AP-Check Detail (4/27/2022 - 6:12 PM) Page 43
8 -52
Check Number Check Date Amount
Inv 03/29/2022
Line Item Date Line Item Description
04/27/2022 Reimb. Training Expense for Officer Wong: 03/29/2022 51.48 Inv 03/29/2022 Total 51.48
314427 Total: 51.48
WON1111 - Wong, Daren Total: 51.48
XRXF5010 - Xerox Financial Services
314428 05/04/2022
Inv 3162017
Line Item Date Line Item Description
03/29/2022 AN 010-0061587-003 Service (03/18/22 - 04/17/22) 162.35 Inv 3162017 Total 162.35
Inv 3181568
Line Item Date Line Item Description
04/10/2022 AN 010-0061587-001 Service (04/10/22 -05/09/22) 1,906.08 Inv 3181568 Total 1,906.08
314428 Total: 2,068.43
XRXF5010 - Xerox Financial Services Total: 2,068.43
YTI1023 - Y Tire Complete Auto Repair
314429 05/04/2022
Inv 32539
Line Item Date Line Item Description
04/15/2022 PD tire replacement unit #0219 195.81
Inv 32539 Total 195.81
Inv 32567
Line Item Date Line Item Description
04/15/2022 PD tire replacement unit #1909 541.37
Inv 32567 Total 541.37
314429 Total: 737.18
YTI1023 - Y Tire Complete Auto Repair Total: 737.18
AP-Check Detail (4/27/2022 - 6:12 PM) Page 44
8 -53
Check Number Check Date Amount
Total: 412,417.98
AP-Check Detail (4/27/2022 - 6:12 PM) Page 45
8 -54
ATTACHMENT 4
Supplemental ACH
Payments
8 -55
Date Vendor Amount Description
4/14/2022 So Cal Edison $8,430.21 Online Payment for City's So Cal Edison Accounts.
4/25/2022 UMPQUA Bank $17,847.50 Online Payment for City's March 2022 Credit Card Expenses.

Total: $26,277.71
Supplemental ACH Payment Log
8 -56
Accounts Payable
User:

Printed:
ealvarez
4/27/2022 10:35 AM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
2416 UMQAMC

02.28.2022 25.40

03.01.2022 99.50

03.01.2022 125.00

03.01.2022 18.72

03.02.2022 52.65

03.02.2022 115.90

03.02.2022 28.01

03.02.2022 1,488.12

03.03.2022 168.78

03.03.2022 23.34

03.03.2022 173.57

03.03.2022 75.97

03.03.2022 2,610.00

03.04.2022 100.00

03.05.2022 420.00

03.06.2022 13.99

03.07.2022 22.23

03.08.2022 25.86

03.08.2022 46.92

03.08.2022 165.35

03.08.2022 16.11

03.09.2022 23.88

03.09.2022 81.72

03.10.2022 445.50

03.10.2022 58.92

03.10.2022 36.59

03.10.2022 803.29

03.11.2022 114.18

03.11.2022 199.00

03.12.2022 793.18

03.14.2022 6.12

03.14.2022 152.26

03.14.2022 31.36

03.14.2022 35.72

03.14.2022 17.18

03.15.2022 300.00

03.15.2022 31.05

03.15.2022 96.18

03.16.2022 301.54

03.16.2022 29.28

03.16.2022 39.78

03.16.2022 56.17

03.16.2022 19.29

03.16.2022 17.51

03.16.2022 120.00

03.16.2022 10.00

03.16.2022
UMPQUA Bank (Manual Check) 04/25/2022
Police Department / Fuel for Motor Officers
Library / Yourmember-Careers - Job Posting
Management Services - Facebook - Ads
Police Department / Fuel for Motor Officers
Fire Department / Ralphs - Food for Fire Captains Promotion Fire Department / Starbucks - Food for Fire Captains Promotion Police Department / Fuel for Motor Officers
Police Department / Wondries Toyota - Maintenance on Police Chief Unit Community Services / Grocery Outlet - Camp Med Supplies Police Department / Fuel for Motor Officers
Fire Department / GUSS BBQ - Food for Fire Captains Promotion Fire Department / Pharos Burgers - Food for Fire Captains Promotion Police Department / Grammarly - Membership for 18 Police Employees City Manager's Office - San Gabriel Valley Economic Development Summit City Manager's Office - San Gabriel Valley Economic Development Summit Management Services - Kelley's Kookies - Employee Appreication Community Services / Netflix
Police Department / Fuel for Motor Officers
Police Department / Fuel for Motor Officers
Management Services - Day Translations - Translation Services City Manager's Office - Best Buy - Blogger Kit for Social Media Community Development / Monthly Zoom Expense
Police Department / Fuel for Motor Officers
City Manager's Office - Party City - Supplies for Employee Engagement Event Library / SM3-CustomPromo - Local History Collection Promo City Manager's Office / Vons - Supplies for Employee Engagement Event Community Services / So Cal Mobile Base - Fuel
Police Department / Enterprise Rent-A-Car - Police Detectives Fire Department / VIOC - Oil Change of Staff Vehicle
Library / PRESERVE THIS - Intro to Preservation Course for Librarian Community Services / Sheraton - Community Services Conference Management Services - Day Translations - Translation Services Community Services / Smart & Final - Camp Med Supplies
Community Services / CVS Pharmacy - Camp Med Supplies
Police Department / Fuel for Motor Officers
Community Services / CVS Pharmacy - Camp Med Supplies
City Manager's Office - LAEDC - Economic Development Meeting Police Department / Fuel for Motor Officers
Library / WWW.CRICUT.COM - Replacement of Circuit Machine Community Development / ACEC Subdivision Maps
Police Department / Fuel for Motor Officers
Library / Tablecloths factory - Tablecloths for Community Room Community Services / Costco - St. Patricks Day Event
Community Services / Dollar Tree - Event Supplies
Community Services / Hobby Lobby - Event Supplies
Management Services - APA California - Job Ad
Library / Crowdcast - Virtual Presentation Platform
Management Services - Western City Magazine - Job Ad 300.00 AP Checks by Date - Detail by Check Date (4/27/2022 10:35 AM) Page 1 8 -57
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference

03.16.2022 Management Services - Planetizen - Job Ad 99.95

03.16.2022 City Manager's Office - Winchell's - Staff Meeting Treat 44.87

03.17.2022 Community Services /So Cal Mobile Base - Fuel 48.07

03.17.2022 Library / GOTPRINT.COM - Printing of Bookmarks 80.02

03.17.2022 Public Works / So Cal Mobile Base - Fuel 12.45

03.17.2022 Public Works / Construction Bid Board 45.00

03.17.2022 Public Works / So Cal Mobile Base - Fuel 35.53

03.17.2022 Community Services / Vons - Giftcards 60.00

03.17.2022 Community Development / APA Membership for Matt Chang 470.00

03.17.2022 Public Works / So Cal Mobile Base - Fuel 31.63

03.17.2022 Management Services - Pakatan - Council Dinner 119.07

03.17.2022 Community Services /So Cal Mobile Base - Fuel 67.73

03.18.2022 Police Department / Westin - Police Chief Conference 506.22

03.18.2022 Library / SM3-CustomPromo - Local History Collection Promo 165.00

03.18.2022 City Manager's Office / Target - Executive Team Retreat Supplies 129.39

03.18.2022 Police Department / Fuel for Motor Officers 20.77

03.18.2022 Police Department / Fuel for Motor Officers 37.48

03.18.2022 City Manager's Office - Lost Parrot Caf� - Executive Retreat Meal 905.15

03.21.2022 City Manager's Office / VONS - Executive Team Retreat Supplies 83.16

03.22.2022 Police Department / Fuel for Motor Officers 28.76

03.22.2022 Public Works / So Cal Mobile Base - Fuel 49.19

03.22.2022 Community Services /So Cal Mobile Base - Fuel 74.94

03.22.2022 Public Works / So Cal Mobile Base - Fuel 40.62

03.22.2022 Management Services - APWA - Job Ad 495.00

03.22.2022 Public Works / So Cal Mobile Base - Fuel 31.66

03.22.2022 Public Works / So Cal Mobile Base - Fuel 38.10

03.23.2022 Police Department / Fuel for Motor Officers 23.10

03.23.2022 Community Services /So Cal Mobile Base - Fuel 65.80

03.24.2022 Community Services / Staygoldenpb.com - Photo Booth 200.00

03.24.2022 Management Services - ICMA Online - Membership 150.00

03.24.2022 Library / Chicago Books & Journals - Reference Books for Children's Library 60.60

03.24.2022 Management Services - ICMA Online - Membership 150.00

03.24.2022 Library / Eco Products - Supplies for Volunteer Recognition Event 173.37

03.24.2022 Community Development / Polos and Hats from Ellen's Silkscreen 276.77

03.24.2022 Police Department / Fuel for Motor Officers 29.99

03.24.2022 Management Services - IIMC - Membership 115.00

03.25.2022 Community Services / Staygoldenpb.com - Photo Booth 300.00

03.25.2022 Police Department / Fuel for Motor Officers 22.63

03.26.2022 City Manager's Office - Panera Bread - Agenda Prep Working Lunch 140.02

03.26.2022 Community Services / Sheraton - Community Services Conference 764.10

03.27.2022 Community Services / Grocery Outlet - Spring Break Camp Supplies 59.91

03.28.2022 Public Works / So Cal Mobile Base - Fuel 56.27

03.28.2022 Community Services / Paypal CPRS District 13 Banquet 175.00

03.28.2022 Public Works / So Cal Mobile Base - Fuel 72.99

03.28.2022 Public Works / So Cal Mobile Base - Fuel 16.47

03.28.2022 Public Works / So Cal Mobile Base - Fuel 150.00

03.28.2022 Management Services - Vons - Council Dinner Special Meeting 49.96

03.28.2022 City Manager's Office - Zoom - Annual Zoom License for CM Office 161.14

03.28.2022 City Manager's Office - Zoom - Annual Zoom License for Staff 161.14

03.29.2022 Police Department / Fuel for Motor Officers 30.12

03.29.2022 City Manager's Office - Mike & Annes Inc. - Economic Development Meeting Meal 110.71

03.29.2022 Public Works / Gus's BBQ - Lunch for Interview Panel - Sr. Water Worker 98.97

03.29.2022 Police Department / Fuel for Motor Officers 21.96

03.29.2022 Management Services - Vons - Agenda Staff Training Refreshments 43.85

03.30.2022 Library / Union Bakery - Refreshments for Volunteer Recognition Event 220.00

03.30.2022 Library / Heirloom Bakery - Refreshments for Volunteer Recognition Event 152.25

03.30.2022 City Manager's Office - Target - Memory Card for Digital Camera 40.50 Total for Check Number 2416: 17,847.50
AP Checks by Date - Detail by Check Date (4/27/2022 10:35 AM) Page 2 8 -58
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for 4/25/2022: 17,847.50
Report Total (1 checks): 17,847.50
AP Checks by Date - Detail by Check Date (4/27/2022 10:35 AM) Page 3 8 -59
ATTACHMENT 5
Prepaid &Warrant Voids
8 -60
Accounts Payable
ealvarez
Printed: 04/26/2022 - 5:31PM
User:

Void Check Proof List
Batch: 00002.04.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: COR7788 Robert Darren Cornforth
Check No: 314000 Check Date: 03/02/2022
546.00 7738 02/23/2022 Class Instructor: Tennis Beginner 01/22/22-03/12/22 SA 9-10am No 0 101-8030-8032-8267-000
624.00 7739 02/23/2022 Class Instructor: Tennis Interm. 01/22/22-03/12/22 SA 11-12PM No 0 101-8030-8032-8267-000
624.00 7685 02/23/2022 Class Instructor: Tennis Interm. 01/22/22-03/12/22 SA 10-11AM No 0 101-8030-8032-8267-000
Check Total: 1,794.00
Vendor Total: 1,794.00
Report Total: 1,794.00
AP-Void Check Proof List (4/26/2022 - 5:31 PM) Page 1
8 -61
ATTACHMENT 6
Payroll Summary
8 -62
Payroll
Payroll Summary Report
Payroll Date: 4/14/2022 Off-Cycle
Checks $ 134.74
Direct Deposits $ 291.34
IRS Payments $ 52.26
EDD - State of CA $ -
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 478.34
Payroll Date: 4/15/2022 Regular
Checks $ 11,796.26
Direct Deposits $ 461,842.95
IRS Payments $ 98,207.58
EDD - State of CA $ 28,808.74
PERS Pension $ 115,416.58
Deferred Comp $ 23,056.45
PERS Health $ -
Subtotal: $ 739,128.56
Grand Total: $ 739,606.90
8 -63
9 - 1
9 ATTACHMENT 1
December 15, 2021 Regular Meeting Minutes
9 - 2
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, DECEMBER 15, 2021 AT 7:00 PM
CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Mahmud on Wednesday, December 15, 2021, at 7:00 p.m. The City Council Chamber are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL
PRESENT Mayor Diana Mahmud
Mayor Pro Tem Michael Cacciotti
Councilmember Jack Donovan
Councilmember Jon Primuth
Councilmember Evelyn G. Zneimer
ABSENT None
Christina Muñoz, Deputy City Clerk, announced a quorum.

CITY
STAFF
PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Christina Muñoz, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Evelyn Zneimer.

CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
9 - 3
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 2
Government Code sec. 54956.9(d)(1)
City of South Pasadena v. The Dow Chemical Company, et al., Case No. 2:20-cv-07765-MWF-(SP)
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken.

B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Government Code sec. 54956.9(d)(1)
Owen Cliff Snider v. City of South Pasadena, UPC Case No. LA-CE-1180-M City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken.

The City Council recessed closed session at 6:35 p.m.

STATE OF THE CITY / PRESENTATIONS

2. MAYOR’S STATE OF THE CITY PRESENTATION
Mayor Mahmud presented her State of the City address.

CITY COUNCIL REORGANIZATION

3. ELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2021-2022 TERM Mayor Mahmud opened nominations for Mayor for the 2021-2022 term.

A motion was made by Councilmember Zneimer, seconded by Councilmember Primuth and approved by roll call vote to appoint Mayor Pro Tem Cacciotti as Mayor for the 2021- 2022 term.

Motion carried, 5-0.

Mayor Cacciotti opened nominations for Mayor Pro Tem for the 2021-2022 term.

A nomination was made by Councilmember Mahmud and approved by roll call vote appoint to Councilmember Primuth as Mayor Pro Tem for the 2021-2022 term.

Motion carried, 5-0.

Mayor Cacciotti called for a brief recess.
9 - 4
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 3

PUBLIC COMMENT

4. Public Comment - General
Mayor Cacciotti announced public comments are intended to address matters not on the agenda for the meeting. Members of the public have the option of emailing, participating via Zoom (audio), or speaking in-person to address the City Council, as listed on the agenda.

Live Public Comment:
• Rabbi Jason Rosner thanked the City Council and the Chamber of Commerce for allowing him to participate in the first City Hanukkah celebration. • Walter Quinn stated that he received no response when he requested to meet with the City Council; expressed concern with the South Pasadena Police Department in relation to a recent incident with a dog and a child. • Dr. Sydney Ryan expressed her support for the law enforcement mental health outreach program.
• Alan Vlacich asked Mayor Cacciotti to draw raffle prizes related to the upcoming Tournament of Roses Parade.

Zoom Public Comment:
• Barbara Einstein expressed concern over the current design of the Arroyo Seco Infiltration and Wetlands project.
• Lulu Talesnick Lopez expressed her support for the City’s Sun Downtown resolution amendment.
• Maya Turun expressed her support for the City’s Sun Downtown resolution amendment.
• Yvonne LaRose complimented Public Works staff currently working on the Monterey Road construction.

Written Public Comment:
• Carol and Steve expressed support for the City opting-out of provisions in SB 10.

COMMUNICATIONS

5. Councilmembers Communications
Councilmember Zneimer provided an update on the South Pasadena Tournament of Roses Committee; shared photos of the construction of the South Pasadena float. 9 - 5
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 4
Councilmember Donovan discussed a recent meeting of the recreational facilities lease ad-hoc committee.

Councilmember Mahmud discussed a recent Cal Cities Los Angeles County Regional Divisions meeting; discussed a recent meeting of the Planning Commission; discussed a recent event with the South Pasadena Preservation Foundation pertaining to SB 9; discussed a recent briefing with the Upper Los Angeles County Watershed Area; discussed a recent meeting pertaining to the Arroyo Seco Infiltration and Wetlands Project.

Mayor Pro Tem Primuth congratulated Mayor Cacciotti on his appointment; discussed a recent meeting of the Arroyo Verdugo Joint Powers Authority; attended a recent meeting of the Public Safety Commission.

Mayor Cacciotti thanked the City Council and City staff for the work they do; shared a photo of the recent recreational facilities lease ad-hoc committee; discussed agenda items from a recent meeting of Los Angeles County Metro; shared a photo of a sheriff who used public transportation; shared photos of the recent Tiger Run event; shared photos from a recent scouts yard sale event; shared a photo of Volvo’s first battery electric bulldozer; shared photos of the recent City Christmas party; stated that the City is slated to have the first homeless van to respond to crisis situations.

6. City Manager Communications
Community Development Director Frausto-Lupo introduced Planning Manager Matt Chang.

Management Services Director Demirjian introduced Senior Management Analyst Alma Medina and Human Resources & Risk Manager Belinda Varela.

Acting Public Works Director Gerber provided an update on the Residential Food Scrap Collection (Organics Waste Disposal) changes effective on January 1, 2022; stated that Southern California Edison will be conducting night work on Grevelia Avenue.

City Manager Chaparyan wished everyone a happy holiday season.

7. Reordering of, Additions, or Deletions to the Agenda None.

CONSENT CALENDAR

8. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION. 9 - 6
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 5

9. RECEIVE AND FILE REPORT TO EXTEND COMMISSION APPOINTMENTS UNTIL MARCH 31, 2022
Recommendation
It is recommended that the City Council receive and file this report to extend Commission appointments until March 31, 2022 in order for the City Manager’s Office to conduct a deep dive analysis on the City’s current Commissions in February, 2022, for a final item to be brought back to City Council for Commission selections by March 31, 2022.

10. ADOPTION OF A RESOLUTION AUTHORIZING REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES

OF THE CITY OF SOUTH PASADENA FOR THE PERIOD OF
DECEMBER 16, 2021 THROUGH JANUARY 15, 2022, PURSUANT

TO BROWN ACT PROVISIONS
Recommendation
It is recommended that the City Council approve the attached authorizing remote teleconference meetings of the legislative bodies of the City.

11. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

12. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

13. AWARD OF CONTRACT TO MICHAEL BAKER INTERNATIONAL FOR THE

COMPLETION OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

FOR BERKSHIRE AND GREVELIA POCKET PARKS IN THE AMOUNT OF $25,870 AND APPROPRIATE $25,870 FROM THE PARK IMPACT FEE

REVENUE ACCOUNT
Recommendation
It is recommended that the City Council:

1. Award a Contract to Michael Baker International for the completion of CEQA compliance for Berkshire and Grevelia Pocket Parks in the amount of $25,870 from the 275-6010-6410-8170-000 account; and

2. Appropriate funds from the Park Impact Fees Reserves.

14. ADOPTION OF RESOLUTION APPROVING A CLASSIFICATION AND

SALARY RANGE FOR DEPUTY COMMUNITY SERVICES DIRECTOR & A

RESOLUTION APPROVING A CLASSIFICATION AND SALARY RANGE FOR

ENVIRONMENTAL SERVICES & SUSTAINABILITY MANAGER
9 - 7
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 6

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA ESTABLISHING THE POSITION OF DEPUTY

COMMUNITY SERVICES DIRECTOR, AND ADOPTING A NEW

JOB DESCRIPTION AND SALARY RANGE

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA ESTABLISHING THE POSITION OF

ENVIRONMENTAL SERVICES AND SUSTAINABILITY

MANAGER, AND ADOPTING NEW JOB DESCRIPTION AND

SALARY RANGE
Recommendation
It is recommended that the City Council consider the following actions:

1. Adopt a resolution approving the classification and salary range for a new Deputy Community Services Director.

2. Appropriate $19,460 to Community Services/Salaries – Permanent account 101-7010-7011-7000-000 from General Fund Reserves to cover the difference in cost for the new Deputy Community Services Director.

3. Adopt a resolution approving the classification and salary range for a new Environmental Services and Sustainability Manager and authorize the City Manager to appoint this position.

4. Appropriate $3,505 to Public Works/Environmental Services/Salaries – Permanent account 101-6010-6015-7000-000 and $19,865 to 503-6010- 6713-7000-000 Public Works/Water Efficiency/Salaries – Permanent account to cover the difference in cost for the new Environmental Services & Sustainability Manager.

15. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

16. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

COUNCIL ACTION AND MOTION
Councilmember Zneimer requested to pull Item Nos. 8, 11, 12, 15.

Mayor Cacciotti requested to pull Item No. 16.

A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve Consent Calendar Item Nos. 9,10,13, and 14.

Motion carried, 5-0.

CONSENT CALENDAR - AGENDA ITEM(S) PULLED FOR SEPARATE DISCUSSION 9 - 8
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 7

8. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $224,761.97; GENERAL CITY WARRANTS IN THE AMOUNT OF $414,641.22;
SUPPLEMENTAL ACH PAYMENTS IN THE AMOUNT OF $100,051.01; VOIDS IN THE AMOUNT OF ($10,116.71); TRANSFERS IN THE AMOUNT OF $28,921.73: PAYROLL IN THE AMOUNT OF $614,366.10
Recommendation
It is recommended that the City Council approve the Warrants as presented.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired about check no. 313578 in the amount of $150,000.

City Attorney Jared responded to City Council inquiries and noted that amount is related to the settlement in the City of South Pasadena v. The Dow Chemical Company case.

Councilmember Zneimer inquired about the invoice paid to CivicStone; and, if the payment was after SB 381 was passed.

City Manager Chaparyan responded to City Council inquiries and noted the payment was for October’s invoice after SB 381 passed. She confirmed staff will utilize the consultant when needed.

Mayor Cacciotti opened the public comment period.
• Alan Ehrlich suggested that the City Council not approve the payment to Colantuono Highsmith & Whatley.

With no other requests to speak, Mayor Cacciotti closed the public comment period.

A motion was made by Councilmember Zneimer, seconded by Councilmember Mahmud and approved by roll call vote to approve Item No. 8, as presented.

Motion carried, 5-0.

11. AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS TO EXTEND THE CONTRACT TERMS FOR THE 2021-2029 HOUSING

ELEMENT, GENERAL PLAN UPDATE/DOWNTOWN SPECIFIC PLAN,

PROGRAM ENVIRONMENTAL IMPACT REPORT, AND INCLUSIONARY

HOUSING IN-LIEU FEE STUDY
Recommendation
It is recommended that the City Council authorize the City Manager to execute:

1. First Amendment to the PlaceWorks Professional Services Agreement (PSA) for the 2021-2029 Housing Element to extend the contract term to complete the existing scope of work;
9 - 9
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 8

2. Second Amendment to the PlaceWorks PSA for the General Plan Update/Downtown Specific Plan (GP/DTSP) to extend the contract term to complete the existing scope of work; and

3. Third Amendment to the Psomas PSA for the Program Environmental Impact Report (PEIR) to extend the contract term to complete the existing scope of work; and

4. First Amendment to the Economic and Planning Systems, Inc. (EPS) PSA for the Inclusionary Housing In-Lieu Fee Study to extend the contract term to complete the existing scope of work.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired about the termination date of the contract; inquired about the increased fees in the proposed amendment.

Deputy Community Development Director Lim responded to City Council inquiries. She confirmed the recommendation is to extend the term of the contract through the completion of the project.

Mayor Cacciotti opened the public comment period.

With no requests to speak, Mayor Cacciotti closed the public comment period.

A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve the Item No. 11, as presented.

Motion carried, 5-0.

12. CONSIDERATION OF RESOLUTION APPROVING PARTICIPATION IN

NATIONAL OPIOID SETTLEMENT AGREEMENT AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE RELATED PARTICIPATION AGREEMENT Recommendation
Staff recommends that the City Council consider adoption of Resolution (Attachment A), approving a Resolution authorizing participation in National Opioid Settlement and authorizing the City Manager to execute the related participation agreement.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired how the City can spend the funds related to the agreement; inquired if the cost will exceed the benefit.

City Attorney Jared stated expenditure of funds are restricted to drug abuse prevention, public outreach and education programs.
9 - 10
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 9
Police Chief Solinsky confirmed an analysis was conducted.

Mayor Cacciotti opened the public comment period.

With no requests to speak, Mayor Cacciotti closed the public comment period.

A motion was made by Councilmember Zneimer, seconded by Councilmember Mahmud and approved by roll call vote to approve the Item No. 12, as presented.

Motion carried, 5-0.

15. RENEW ANNUAL AGREEMENT WITH DIGITAL MAP PRODUCTS, LP FOR

GOVCLARITY, MAP-BASED LOCATION INFORMATION LICENSE AND

APPLICATION
Recommendation
It is recommended that the City Council:

1. Approve the Agreement with Digital Map Products, LP in an amount not to exceed $25,602 to renew the annual agreement for GovClarity for the term of October 1, 2020 through September 30, 2021.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired if the proposed contract is for services rendered.

Deputy Community Development Director Lim answered affirmatively.

Mayor Cacciotti opened the public comment period.

With no requests to speak, Mayor Cacciotti closed the public comment period.

A motion was made by Councilmember Zneimer, seconded by Councilmember Mahmud and approved by roll call vote to approve the Item No. 15, as presented.

Motion carried, 5-0.

16. CITY ELECTRIFICATION PROJECTS
Recommendation
It is recommended that the City Council receive and file updates related to the City’s electrification projects.

COUNCIL ACTION AND MOTION
Mayor Cacciotti discussed the Southern California Edison Charge Ready Program Concept design; inquired if there was a way to developing solar into the project; inquired about the timeline of the project.
9 - 11
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 10
Councilmember Mahmud inquired about the high estimate received and stated if two of the programs can be combined to bring down costs; inquired how many chargers will be installed.

Mayor Pro Tem Primuth expressed his support for the projects and noted that this is an interesting design challenge.

Acting Public Works Director Gerber responded to City Council inquiries. He noted the conceptual plan authorizes Southern California Edison to install the electrical infrastructure to support 35 EV Chargers for Police, Fire and City Staff; the City agrees to purchase and maintain the chargers for ten years. He provided a synopsis of the site qualification limitations of the conceptual plan with Clean Power Alliance to install Solar and Battery Backup System at Garfield Reservoir.

Mayor Cacciotti opened the public comment period.

With no requests to speak, Mayor Cacciotti closed the public comment period.

The City Council received and filed the item.

PUBLIC HEARING

17. ADOPTION OF AN URGENCY ORDINANCE MAKING CERTAIN FINDINGS UNDER GOVERNMENT CODE SECTION 36937 AND AMENDING CHAPTER 36 (ZONING) OF THE SOUTH PASADENA MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS INCLUDING SECTION 36.350.200.J (DESIGN

STANDARDS FOR HISTORIC PROPERTIES) AND ADOPTION OF DESIGN

GUIDELINES FOR ADU DEVELOPMENT ON HISTORIC PROPERTIES

ORDINANCE

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF SOUTH

PASADENA MAKING CERTAIN FINDINGS UNDER
GOVERNMENT CODE SECTION 36937 AND AMENDING
CHAPTER 36 (“ZONING”), ARTICLE III (“SITE PLANNING AND
GENERAL DEVELOPMENT STANDARDS”), SECTION 36.350.200
(“RESIDENTIAL USES—ACCESSORY DWELLING UNITS”) OF

THE CITY OF SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council:

1. Adopt Urgency Ordinance No. 2360 pursuant to Government Code Section 36937, amending Chapter 36 (Zoning) of the South Pasadena Municipal Code (SPMC) pertaining to Accessory Dwelling Units (ADUs) including Section 36.350.200.J (Design Standards for Historic Properties); and

2. Adopt Design Guidelines for ADU Development on Historic Properties. 9 - 12
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 11

COUNCIL ACTION AND MOTION
Mayor Cacciotti forgoed the staff presentation since it was received at the last City Council meeting.

Mayor Cacciotti opened the public hearing.

Zoom Public Comment:
• Rian Barrett expressed his support for the proposed ordinance.

With no other requests to speak, Mayor Cacciotti closed the public hearing.

A motion was made by Mayor Pro Tem Primuth, seconded by Councilmember Mahmud and approved by roll call vote to approve Item No. 17, as presented.

Motion carried, 5-0.

City Attorney Jared noted that the entirety of section 6 of the proposed urgency ordinance should be deleted.

A motion was made by Councilmember Mahmud, seconded by Mayor Pro Tem Primuth and approved by roll call vote to approve Item No. 17, as amended.

Motion carried, 5-0.

18. INTRODUCTION OF AN URGENCY ORDINANCE REGARDING REGULATION

OF RESIDENTIAL HOUSING DEVELOPMENT AND URBAN LOT SPLITS (SB 9 PROPERTIES) BY ADDING ARTICLE 8 AND ARTICLE 9 TO CHAPTER 36

OF THE SOUTH PASADENA MUNICIPAL CODE

ORDINANCE

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SOUTH PASADENA, CALIFORNIA ADDING ARTICLE 8
AND 9 TO CHAPTER 36 OF THE SOUTH PASADENA MUNICIPAL

CODE ESTABLISHING REGULATIONS FOR THE SUBDIVISION
AND DEVELOPMENT OF QUALIFIED SB 9 PROPERTIES;

DETERMINATION OF EXEMPTION FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
Recommendation
Staff recommends that the City Council:

1. Receive public comment; and

2. Adopt an Urgency Ordinance of the City Council of the City of South Pasadena establishing regulations for the subdivision and development of qualified Senate Bill 9 properties through the introduction of Article 8 and 9 - 13
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 12
Article 9 of Chapter 36 of the South Pasadena Municipal Code and Declaring the Urgency Thereof. [Requires 4/5 Vote]

COUNCIL ACTION AND MOTION
City Attorney Jared made a presentation and provided an overview of the item.

Councilmember Mahmud inquired if there is a limitation on time for the Building Official to make a written finding under SB 9; inquired if an urgency ordinance will speed up the timeline of SB 9; noted that the City Council would ultimately have to approve the designation of a historic district.

Councilmember Zneimer suggested to define the term “ministerial” in the ordinance; suggested to modify the list of exemptions in the ordinance to include “hillside properties with substandard streets”; discussed the City’s ability to deny a project.

City Attorney Jared responded to City Council inquires. He provided clarification of the designation of historical district exempted areas.

Mayor Pro Tem Primuth referenced the section on denial and suggested to modify the language to state, “consistent with these standards within this chapter shall be administerial approved without public hearing and discretionary review”; inquired if SB 9 is the basis for denial.

City Attorney Jared responded to City Council inquires.

Mayor Cacciotti thanked the City Attorney for his work on this item.

Mayor Cacciotti opened the public hearing.

Zoom Public Comment:
• Mark Gallatin spoke on behalf of the South Pasadena Preservation Foundation, thanked the City Council for drafting the proposed ordinance; referenced a typo in the ordinance; made several suggested edits for the proposed ordinance. • Rian Barrett expressed her support for the ordinance and offered the City assistance in its implementation.

With no other requests to speak, Mayor Cacciotti closed the public hearing.

City Attorney Jared responded to comments made during the public hearing.

Councilmember Mahmud stated that she anticipates this ordinance will be amended several times in the future; thanked the City Attorney for his work on the ordinance; requested that issues that can be easily resolved be brought back as soon as possible; requested that the following issues be addressed in a future update, (1) maximum 9 - 14
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 13
housing unit size, (2) consider any fourth unit added to what was considered a single family parcel be made affordable housing with provisions of acceptance of an in-lieu payment, (3) consider 100% electric, (4) ability to charge impact fees, (5) consider a penalty of non-compliance; what is the penalty for an unpermitted demolition.

Councilmember Zneimer inquired if SB 9 triumphs ordinance that are currently in place in South Pasadena; inquired if Title 8 houses are affected by SB 9.

City Attorney Jared responded to City Council inquires. He confirmed the City can apply Zoning Regulations.

A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 18, as presented.

Motion carried, 5-0.

ACTION / DISCUSSION

19. PUBLIC WORKS ORGANIZATIONAL ASSESSMENT
Recommendation
It is recommended that the City Council receive and file this Public Works Organizational Assessment.

COUNCIL ACTION AND MOTION
Acting Public Works Director H. Ted Gerber introduced the item.

Tim D’Zmura, Annealta Group, made a presentation and presented an overview of the item.

Mayor Cacciotti inquired what recommendations are for the Garfield Water Reservoir facility.

Councilmember Mahmud inquired if the City has adequate staff in the Public Works Department.

Mr. D’Zmura confirmed the department’s need for Management Analysts and recommended the use of consultants for peak projects.

City Manager Chaparyan provided an overview of physical changes recently implemented to accommodate new staff members.

Mayor Cacciotti opened the public comment period.
9 - 15
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 14
With no requests to speak, the public comment period was closed.

The City Council received and filed the item.

20. APPROVAL OF 2021-2026 STRATEGIC PLAN
Recommendation
It is recommended that the City Council approve the City’s Strategic Plan for 2021- 2026.

COUNCIL ACTION AND MOTION
Management Services Director Demirjian made a presentation and provided an overview of the item.

Councilmember Mahmud inquired if City Commissions would develop their workplans in conjunction with the City’s budget adoption.

City Manager Chaparyan responded to City Council inquires and noted that Commission workplans will be aligned with the City’s goals going forward.

Mayor Cacciotti opened the public comment period.

With no requests to speak, the public comment period was closed.

A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 20, as presented.

Motion carried, 5-0.

21. SLOW STREETS PROGRAM STATUS AND METRO OPEN STREETS
CYCLE 3 FUNDING UPDATE
Recommendation
It is recommended that the City Council

1. Receive and file a status update presentation on the City’s Slow Streets Program; and

2. Reappropriate remaining funds consistent with Council direction.

COUNCIL ACTION AND MOTION
Acting Public Works Director Gerber made a presentation and provided an overview of the item.

Lance Lowrey, Arroyo Group, made a presentation on urban design and placemaking; urban greening; and, the primary goal to connect Mission Street. 9 - 16
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 15
Councilmember Mahmud inquired how the planter pots will be kept alive after they are planted.

Mayor Pro Tem Primuth discussed the parklet flooring, inquired how it could be removed, discussed the Mobility and Transportation Infrastructure Commission’s work on this item.

Mr. Lowrey responded to City Council inquiries and noted the parklet flooring transportable.

Councilmember Mahmud discussed the cost associated with the project; inquired if the current design could potentially attract homeless individuals and create sanitation concerns for nearby businesses.

Councilmember Zneimer referenced a similar project in the City of Santa Barbara; noted that the current design will probably attract homeless individuals.

Police Chief Solinsky responded to City Council inquires and noted that staff is looking at designs to minimize impacts.

Councilmember Mahmud inquired if staff is confident that the proposed projects would provide for greater symmetry and be covered under the grant.

Mayor Cacciotti inquired if the modular furniture is moveable.

Councilmember Donovan inquired what the drop-dead date is for the reappropriation of funds.

Mr. Lowrey stated his staff reviewed to City projects to identify expenditures eligible for reimbursement through the grant.

City staff responded to City Council inquiries.

Mayor Cacciotti opened the public comment period.

Zoom Public Comment:
• Mark Gallatin thanked Acting Public Works Director Gerber for reaching out to the Cultural Heritage Commission (CHC) regarding the project; hoped that the CHC would be consulted in the future in regards to capital improvement projects that are within their scope.

There was a discussion amongst Councilmembers and Mr. Gallatin in regards to the furniture and planter designs in the Historic District.

With no other requests to speak, the public comment period was closed. 9 - 17
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 16
Mayor Pro Tem Primuth supported the idea of creative public spaces and allowing City staff to experiment a bit with the proposed project.

There was a discussion amongst the City Council regarding the budget for the project and whether additional funds should go towards modular furniture or additional flooring and planters.

Mayor Pro Tem Primuth inquired if these funds cover the replacement flooring of the City’s current parklets; expressed his support for this project.

Councilmember Mahmud asked that if cost estimates are higher than the proposed costing summary, that the difference be made up by deducting from the modular furniture.

A motion was made by Mayor Pro Tem Primuth, seconded by Councilmember Zneimer and approved by roll call vote to authorize the expenditure of funds up to the amount available under the slow streets program, that it would fund the items on the initial costing summary and any amounts above $262,000 can be increased at the City Manager’s discretion.

Motion carried, 5-0.

INFORMATION REPORTS

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council on December 16, 2021 at 12:12 a.m., to the next Special City Council meeting scheduled on Wednesday, January 12, 2022.

Respectfully submitted:
_______________________________
Christina Muñoz
Deputy City Clerk

APPROVED
_______________________________
MICHAEL A. CACCIOTTI
MAYOR
9 - 18
Regular Meeting Minutes South Pasadena City Council December 15, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 15, 2021 Page 17
Attest:
________________________________
Christina Muñoz
Deputy City Clerk
9 - 19
10 - 1
10 Acceptance of Funding from 2021 Urban Area Security Initiative (UASI) Grant Fund May 4, 2022

Page 2 of 2 ends

The UASI 2021 program will fund projects in high-threat, high density areas selected by the Department of Homeland Security. The UASI grant program was created to support large, "core" cities and those other cities with contiguous borders to the core city. The City of Los Angeles is the region's core city for the UASI grant and allocates funds to the City of South Pasadena. A regional working group and approval authority, made up of UASI stakeholders from throughout the Los Angeles-Long Beach Urban Area, are the governance bodies that determine which regional projects to submit to the Department of Homeland Security for grant funding.

The UASI grant program is fully federally funded from the Department of Homeland Security and managed through the State of California's Office of Emergency Services and the Los Angeles Mayor’s Office of Public Safety. The South Pasadena Police Department has received UASI funding previously and these funds have been used to purchase equipment, supplies, and training in direct support of overall regional goals to respond to threats and/or acts of terrorism.

Upon City Council’s approval, the grant funds will be allocated to a Virtual Reality Training Simulation, to be selected following the procurement process required by the South Pasadena Municipal Code and the grant requirements.

Fiscal Impact
The City of South Pasadena will receive a grant in the amount of $44,369 from UASI 2021. No local matching funds are required for grant funds to be received.

Attachment:

1. City of South Pasadena Subaward Agreement and Department of Homeland Security’s Standard Terms and Conditions
10 - 2
ATTACHMENT 1
UASI 2021 Subaward Agreement
10 - 3

SUBAWARD AGREEMENT
Subrecipient: City of South Pasadena
Title: FY 2021 Urban Area Security Initiative (UASI) Grant Program City Contract Number
10 - 4
UASI 21 Subaward Agreement i

TABLE OF CONTENTS
Section
Number Section Title Page Number
I. GENERAL INFORMATION
§1.1 Federal Award Information ......................................................................................................... 1 §1.2 Subaward Information and Period of Performance.......................................................... 1 §1.3 Parties and Notice............................................................................................... 2 §1.4 Authorities ........................................................................................................... 3 II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements.................................................................................. 4 §2.2 City Adminstrative Requirements............................................................................................ 4 §2.3 DHS and CalOES Requirements ............................................................................................ 7 §2.4 Uniform Requirements for Federal Awards.......................................................................12 III. STANDARD PROVISIONS
§3.1 Independent Party............................................................................................. 17 §3.2 Construction of Provisions and Title Herein ...................................................... 17 §3.3 Applicable Law, Interpretation and Enforcement............................................... 17 §3.4 Integrated Agreement ....................................................................................... 17 §3.5 Excusable Delays.............................................................................................. 18 §3.6 Breach............................................................................................................... 18 §3.7 Prohibition Against Assignment and Delegation................................................ 18 §3.8 Indemnification.................................................................................................. 18 §3.9 Subcontractor Assurances ................................................................................ 19 §3.10 Remedies for Noncompliance ........................................................................... 19 §3.11 Termination ....................................................................................................... 19 §3.12 Amendments..................................................................................................... 20 §3.13 Complete Agreement ........................................................................................ 20 Signature Page…………………………………………………………………………………. 21
10 - 5
UASI 21 Subaward Agreement ii

EXHIBITS
Exhibit A DHS Standard Conditions
Exhibit B 2021 Standard Assurances for all Cal OES Federal Grant Programs Exhibit C Financial Management Forms Workbook
Exhibit D Modification Request and Reimbursement Request Forms Exhibit E CalOES Forms
Exhibit F Grants Management Assessment Form
10 - 6
UASI 21 Subaward Agreement 1

AGREEMENT NUMBER OF CITY CONTRACTS

BETWEEN

THE CITY OF LOS ANGELES

AND CITY OF SOUTH PASADENA
THIS SUBAWARD AGREEMENT (“Agreement” or “Contract”) is made and entered into by and between the City of Los Angeles, a municipal corporation (the “City”), and City of South Pasadena, (“South Pasadena”) (“the “Subrecipient”). In consideration of the mutual covenants set forth herein and the mutual benefits to be derived therefrom, the City and Subrecipient (each a “Party” and collectively, the “Parties”) agree as follows:

I. GENERAL INFORMATION
§1.1 Federal Award Information
The “Federal award” (as such term is defined in the Code of Federal Regulations (“CFR”), 2 CFR §200.38, and used in this Agreement) is the Fiscal Year (FY) 2021 Urban Area Security Initiative Grant Program, FAIN # EMW-2021-SS00081, CFDA #97.067, Federal Award Date July 16, 2021. This is not a “Research & Development” award as defined in 2 CFR §200.87 and 200.331, and there is no “indirect cost rate” for this federal award as defined in 2 CFR §200.56 and 200.331.

The “Federal awarding agency” (as such term is defined in 2 CFR §200.36 and used in this Agreement) is the United States Department of Homeland Security, Federal Emergency Management Agency, Grants Program Directorate (“DHS”).

The State of California, through its Governor’s Office of Emergency Services (“CalOES”), acts as the “pass-through entity” (as such term is defined in 2 CFR §200.74 and used in this Agreement) for the subaward of the Federal award to the City for the benefit of the Los Angeles/Long Beach Urban Area (“LA/LBUA”) in the amount of $55,420,000.00
The City, acting through its Mayor’s Office of Public Safety (“Mayor’s Office”), acts as the pass-through entity for this subaward of the Federal award to Subrecipient.
§1.2 Subaward Information and Period of Performance
Subrecipient hereby accepts the following subaward (“Subaward”) of the Federal award upon the terms and conditions set forth in this Agreement:

Subaward amount: $ 44,369.00
Subaward Period of Performance (“Term”): September 1, 2021 to May 31, 2024
10 - 7
UASI 21 Subaward Agreement 2

Match Requirement: None
Subrecipient Identifier: _________________
Indirect Cost Rate for Subaward: None

The term of this Agreement shall be the “Term” as set forth in this Section 1.2. §1.3 Parties and Notice
The Parties to this Agreement, and their respective representatives who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows:

Party: City of Los Angeles
Authorized Representative: Reuben Wilson, Acting Deputy Mayor Authorized Department: Mayor’s Office of Public Safety
Address, Phone, Fax, E-mail: 200 North Spring Street, Room 303 Los Angeles, CA 90012
Phone: (213) 978-0600
Email: [email protected]
Party: City of South Pasadena
Authorized Representative: Alison Wehrle
Authorized Department: South Pasadena Police Department 1422 Mission Street
South Pasadena, CA 91030
Phone: 626-403-7273
Email: [email protected]

Lieutenant Tom Jacobs
South Pasadena Police Department
1422 Mission Street
South Pasadena, CA 91030
Phone: (626) 403-7274
Email: [email protected]
Lieutenant Shannon Robledo
South Pasadena Police Department
1422 Mission Street
South Pasadena, CA 91030
Phone: (626) 403-7274
Email: [email protected]
10 - 8
UASI 21 Subaward Agreement 3
Formal notices, demands and communications to be given hereunder by either Party shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accordance with this section, within five business days of said change.
§1.4 Authorities
The Los Angeles City Council and the City’s Mayor have accepted the Federal award and have authorized the City to execute this Agreement (C.F. # 21-1320; /__/ 22)
Subrecipient warrants that it has obtained written authorization from its governing board or authorized body to execute this Agreement and accept and use the Subaward. Subrecipient further warrants that such written authorization specifies that Subrecipient, governing board or authorized body agree:
a. That any liability arising out of the performance of this Agreement shall be the responsibility of Subrecipient, governing board or authorized body. b. That Subaward funds shall not be used to supplant expenditures controlled by governing board or authorized body.
c. That the official executing this Agreement is authorized to do so. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
10 - 9
UASI 21 Subaward Agreement 4
II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements
By executing this Agreement, Subrecipient hereby agrees that it shall comply with all terms and conditions set forth in this Agreement, which includes all guidance, regulations and requirements (collectively, “Requirements”) of the Federal awarding agency and CalOES that are applicable to a recipient and/or subrecipient of a Federal award or grant. Such Requirements are set forth in the following documents and incorporated herein by this reference: (1) Department of Homeland Security FY 2021 Homeland Security Grant Program Notice of Funding Opportunity (“DHS NOFO”), (2) FY 2021 DHS Standard Terms and Conditions (“DHS Standard Conditions”) (Exhibit A), (3) FEMA Information Bulletins (“IB”), (4) CalOES 2021 Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity (“CalOES Supplement”), (5) CalOES 2021Standard Assurances for All CalOES Federal Grant Programs (“CalOES Assurances”) (Exhibit B), (6) CalOES Grant Management Memos (“GMM”), and (7) the cost principles, uniform administrative requirements and audit requirements for federal grant programs as housed in Title 2, Part 200 of the CFR and in updates issued by the Office of Management and Budget (“OMB”) on http:///www.whitehouse.gov/omb/.

Subrecipient hereby certifies that it has the institutional, managerial and financial capability to ensure proper planning, management and completion of its projects being funded by the Subaward (Exhibit C).

§2.2 City Administrative Requirements
A. Subrecipient acknowledges and agrees that the City is acting as a “passthrough entity” (as such term is defined in 2 CFR §200.74 and used in this Agreement) for this Subaward and that the City shall have the rights and obligations relating to this Subaward and its administration as set forth in this Agreement and in 2 CFR Part 200.

B. Subrecipient and the City have previously completed a mutually approved Budget/Expenditure Plan as incorporated in the Financial Management Forms Workbook (the “Workbook”), which is pending approval by CalOES (the “Budget”) and is attached hereto as Exhibit C. Upon approval by CalOES, such Budget shall be the effective Budget for this Agreement.

The Workbook contains detailed listings of items and projects and the amount of Subaward funds allocated for such items and projects. The City shall provide Subrecipient with an electronic Workbook of Subrecipient’s projects. Subrecipient shall use the Subaward funds strictly in accordance with the Workbook, and any expenditures not so made shall be deemed disallowed under this Subaward.

Any request by Subrecipient to modify the Workbook must be made in writing and accompanied by a completed Modification Request Form 10 - 10
UASI 21 Subaward Agreement 5
(attached hereto as Exhibit D), all required supporting documentation and a revised Workbook showing such modification. Workbook modification requests must be submitted prior to deadlines set by the City. Inaccurate or incomplete requests shall be returned to the Subrecipient for revision.

Subrecipient shall not expend any funds on modified Workbook items until such modification is approved by the City and CalOES.

C. Subrecipient previously submitted to the City a Project Application in connection with the Subaward, which included a Project Timeline (“Project Timeline”) setting forth milestones and completion dates for projects funded under the Subaward. Subrecipient shall manage its projects in accordance with the Project Timeline and provide, in a timely manner, any plans and reports requested by the City regarding the status of such projects. If a Workbook modification request requires a modification to the Project Timeline, Subrecipient shall update the Project Timeline accordingly and submit it along with its Workbook modification request for approval.

D. Subrecipient shall complete and deliver to the City all forms required by CalOES pertinent to the implementation of Subrecipient’s projects under the Subaward. Such forms, which are collectively attached hereto as Exhibit E, include: (1) an aviation equipment request form, (2) a watercraft equipment request form, (3) an Environmental and Historical Preservation (“EHP”) request form, and (4) a sole source procurement request form.

Approval of such requests and forms shall be made by the City and CalOES in their respective sole discretion. Subrecipient acknowledges that all such forms must be approved by the City and CalOES prior to expending Subaward funds. Failure to gain advance approval of such completed requests and forms by the City and CalOES may result in the disallowance of such costs incurred by Subrecipient.

E. Subrecipient agrees that any equipment, product, service or activity funded with this Subaward shall comply with any and all technological and/or interoperability specifications and standards as may be approved by the LA/LBUA region, and any such equipment, product, service or activity not so compliant shall be not eligible for funding by this Subaward.

Subrecipient shall further ensure that it retains from its contractors, subcontractors, and vendors all rights related to inventions, copyrightable materials, and data for which the Federal awarding agency and CalOES has rights to, as more fully set forth in 2 CFR §315 and Section 2.3.P. of this Agreement.

F. Any “equipment” (as such term is defined in 2 CFR §200.33 and used in this Agreement) acquired or obtained with Subaward funds: (1) shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with 10 - 11
UASI 21 Subaward Agreement 6
representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the LA/LBUA, and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan; (2) shall be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that Strategy; and (3) shall have an LA/LBUA identification decal affixed to it, and, when practical, shall be affixed where it is readily visible and prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security."
Subrecipient shall take a physical inventory of all equipment acquired or obtained with Subaward funds and reconcile the results with equipment records at least once every year.

G. This Subaward is not a “fixed amount award” as such term is defined in 2 CFR §200.45. Subrecipient agrees that disbursement of this Subaward to Subrecipient shall be made on a reimbursement method. If Subrecipient requests advance payment of Subaward funds, Subrecipient shall comply with, and provide evidence to the City of compliance with, the criteria and obligations related to the use of advance payments as set forth in 2 CFR §200.305 as well as satisfying any other City and CalOES requirements for advance payments.

In requesting reimbursement from Subaward funds, Subrecipient shall provide to the City a completed Reimbursement Request Form (attached hereto as Exhibit D) along with invoices, purchase orders, proof of delivery, proof of payment and payroll records, timesheets, receipts and any other supporting documentation necessary to fully and accurately describe the expenditure of funds for which reimbursement from the Subaward is requested (collectively, the “Reimbursement Request”). All such supporting documentation for the Reimbursement Request shall satisfy applicable Federal, State and City audit and review standards and requirements. Such documentation shall be prepared at the sole expense and responsibility of Subrecipient, and the City and the Subaward will not reimburse the Subrecipient for any costs incurred for such preparation.

The City reserves the right to request additional supporting documentation to substantiate costs incurred at any time. Inaccurate and/or incomplete Reimbursement Requests shall be returned to Subrecipient for revision.

The City shall forward Reimbursement Requests to CalOES for payment within thirty (30) days of receipt, provided such request is deemed accurate and complete. The City shall reimburse Subrecipient within thirty (30) days of its receipt of funds from CalOES.
10 - 12
UASI 21 Subaward Agreement 7
Final Reimbursement Requests for this Subaward must be received by the City no later than One Hundred Twenty (120) days prior to the end of the Term to allow the City sufficient time to complete close-out activities for this Subaward (the “Reimbursement Deadline”). Any Reimbursement Request submitted after the Reimbursement Deadline shall be rejected unless approved by the Mayor’s Office in advance of the Reimbursement Deadline. After the Reimbursement Deadline, any unexpended Subaward funds may be re-directed to other needs across the LA/LBUA region. The City will notify Subrecipient, in writing, when unexpended Subaward funds may be re-directed.

H. Subrecipient acknowledges that the City makes no commitment to disburse Subaward funds beyond the terms set forth herein and that funding for all periods during the Subaward Term is subject to the continuing availability to the City of federal funds for this Subaward from CalOES and the Federal awarding agency. This Agreement may be terminated immediately upon written notice to Subrecipient of any loss or reduction of Subaward funds.

I. Subrecipient shall comply with all federal, state, and local laws and regulations for vaccine requirements. Each Subrecipient shall comply with their own policies and mandates for Covid-19 vaccine requirements. §2.3 DHS and CalOES Requirements
Subrecipient shall comply with all Requirements promulgated by DHS (which is the Federal awarding agency for this Subaward) and CalOES which are applicable to this particular Subaward and set forth in Section 2.1. Some of these DHS and CalOES Requirements are set forth below in this Section 2.3.

A. Subrecipient will not use Subaward funds to supplant (replace) funds that have been budgeted for the same purpose through non-federal sources.

Upon request by the City, CalOES and/or the Federal awarding agency, Subrecipient shall be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Subaward funds. Subrecipient shall not charge any costs allocable under this Subaward to any other Federal award to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of Federal awards, or for other reasons. Subrecipient shall not be delinquent in the repayment of any Federal debt. Subrecipient must request instruction from the City and CalOES for proper disposition of any original or replacement equipment acquired with Subaward funds.

B. Subrecipient shall comply with the requirement of 31 U.S.C. Section 3729- 3733, which sets forth that no subgrantee, recipient or subrecipient of 10 - 13
UASI 21 Subaward Agreement 8
federal funds or payments shall submit a false claim for payment, reimbursement or advance. Subrecipient agrees to be subject to the administrative remedies as found in 38 U.S.C. Section 3801-3812 for violations of this requirement.

C. Subrecipient shall comply with the provisions of DHS Specific Acknowledgements and Assurances section set forth in the DHS Standard Conditions and the Reporting Accusations and Findings of Discrimination section of the CalOES Assurances.

D. Subrecipient shall comply with the provisions of the Lobbying and Political Activities section set forth in the CalOES Assurances. In connection thereto, Subrecipient hereby certifies that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of Subrecipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, Subrecipient shall complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying" in accordance with its instructions.

3. Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Subrecipient shall comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324-7328) which limits the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

E. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200.213 and codified in 2 CFR Part 180, Subrecipient shall provide protection against waste, fraud and abuse by debarring or suspending 10 - 14
UASI 21 Subaward Agreement 9
those persons deemed irresponsible in their dealings with the Federal government. Subrecipient hereby certifies that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 2.3.G.b. above; and

4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

F. Subrecipient shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.) which is adopted at 2 CFR Part 3001. In connection thereto, Subrecipient hereby certifies that it will or will continue to provide a drug-free workplace and a drug-free awareness program as outlined in such Act.

G. Subrecipient shall comply with all Federal statutes relating to nondiscrimination, including, without limitation, those statutes and provisions set forth in the Non-Discrimination and Equal Employment Opportunity section of the CalOES Assurances.

Subrecipient hereby certifies that it will comply with the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., and its implementing regulations (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Pub. L. 110-325 and all subsequent amendments, Section 504 of the Rehabilitation Act of 1973 (Rehab. Act), as amended, 29 U.S.C. 794 and 24 CFR Parts 8 and 9, the Uniform Federal Accessibility Standards (UFAS), 24 CFR, Part 40, and the Fair Housing Act, 42 U.S.C. 3601, et seq.; 24 CFR Parts 100, 103, and 104 (FHA) and all implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in 10 - 15
UASI 21 Subaward Agreement 10
accordance with the provisions of the ADA, the ADAAA, the Rehab Act, the UFAS and the FHA and all subsequent amendments. Subrecipient will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability.

Any contract entered into by Subrecipient (or any subcontract thereof), relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph.

H. Subrecipient shall comply with the provisions set forth in the Environmental Standards section of the CalOES Assurances.

I. Subrecipient shall comply with the provisions set forth in the ReportingAccountability section of the CalOES Assurances, which relate to compliance with the Federal Funding Accountability and Transparency Act and statutory requirements for whistleblower protections.

J. Subrecipient shall comply with the provisions set forth in the Human Trafficking section of the CalOES Assurances, which relate to compliance with the Trafficking Victims Protection Act (TVPA) of 2000.

K. Subrecipient shall comply with the provisions set forth in the Labor Standards section and Worker’s Compensation section of the CalOES Assurances, which relate to compliance with various Federal statutes regarding labor standards and State worker’s compensation requirements.

L. Subrecipient shall comply with the provisions set forth in the PropertyRelated section of the CalOES Assurances and the provisions applicable to construction projects as set forth in the Certifications Applicable to Federally-Funded Construction Projects section of the CalOES Assurances.

M. Subrecipient acknowledges the applicability of the Freedom of Information Act and the California Public Records Act to certain information as more fully set forth in the Freedom of Information Act section of the CalOES Assurances.

N. Subrecipient shall comply with the provisions set forth in the Best Practices for Collection and Use of Personally Identifiable Information (PII) section of the CalOES Assurances.

O. Subrecipient shall comply with the provisions set forth in the Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags section of the CalOES Assurances, which relate to requirements for acknowledging the use of federal funds and obtaining approval for use of various DHS seals and logos.
10 - 16
UASI 21 Subaward Agreement 11
P. Subrecipient shall affix applicable copyright notices as required under the Copyright section of the CalOES Assurances and shall comply with and be subject to the provisions set forth in the Patents and Intellectual Property Rights section of the DHS Standard Conditions and the CalOES Assurances.

Q. If the total value of Subrecipient’s currently active grants, cooperative agreements, and procurement contracts from all Federal assistance office exceeds $10,000,000.00 for any period of time during the period of performance of this Subaward, Subrecipient shall comply with the provisions set forth in the Reporting of Matters Related to Recipient Integrity and Performance section of the DHS Standard Conditions and the CalOES Assurances.

R. Subrecipient shall comply with the SAFECOM Guidance for Emergency Communication Grants when using Subaward funds in connection with emergency communication equipment, including provisions on technical standards that ensure and enhance interoperable communications.

S. Subrecipient shall establish safeguards to prohibit employees from using their positions for a purpose that constitutes, or presents the appearance of personal or organizational conflict of interest or personal gain.

Subrecipient shall comply with all Federal and State conflict of interest laws and regulations.

T. Subrecipient shall comply with California Vehicle Code sections 23123 and 23123.5, and the provisions set forth in the Use of Cellular Device While Driving is Prohibited section of the CalOES Assurances.

U. Subrecipient must ensure that any project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

V. Subrecipient shall comply with the provisions set forth in the following sections of the DHS Standard Conditions and the CalOES Assurances; (1) Energy Policy and Conservation Act, (2) Hotel and Motel Fire Safety Act of 1990, (3) Terrorist Financing E.O. 13224, (4) USA Patriot Act of 2001, (5) Fly America Act of 1974, and (6) Whistleblower Protections and Whistleblower Protection Act.

W. Subrecipient acknowledges and shall comply with the following Special Conditions and Corrective Actions applicable to this UASI 21 Subaward:

1. Subaward funding is subject to restricted drawdown for the duration of the Term;
10 - 17
UASI 21 Subaward Agreement 12

2. Subrecipient shall submit sufficient documentation to support expenditures prior to reimbursement or advance of funds.

Documentation must include invoices, timesheets, evidence supporting overtime and backfill costs, cancelled checks or other proof of payment, and copies of related contracts (See §2.2.G). CalOES may request additional procurement material. CalOES will not issue reimbursement or advance payment until the documentation is reviewed and the payment is determined to be adequately supported;

3. The professional services agreement between Motorola and LA-RICS for the LMR System may not be used to purchase subscriber equipment unless meeting one of four federal exceptions to necessitate noncompetitive procurement;

4. Failure to comply with these conditions may result in disallowed costs or additional restrictions on current and future subaward funding, pursuant to 2 CFR §200.205 and §200.338.
§2.4 Uniform Requirements for Federal Awards
Subrecipient acknowledges that this Subaward is a “Federal award” as such term is defined in 2 CFR §200.38 and that Subrecipient’s use of this Subaward is subject to the uniform administrative requirements, cost principles, and audit requirements for Federal awards which are codified in 2 CFR Part 200 (the “Uniform Requirements”). Subrecipient agrees that it is considered a “nonFederal entity” and a “subrecipient” as such terms are defined in 2 CFR §§200.69 and 200.93, respectively. Thus, Subrecipient hereby agrees to comply with, and be subject to, all provisions, regulations and requirements applicable to a “subrecipient” and a “non-Federal entity” as set forth in the Uniform Requirements. Further, Subrecipient agrees that the City and CalOES are each a “pass-through entity” as such term is defined in 2 CFR §200.74 and that each of them shall have the rights and remedies of a “pass-through entity” in relation to this Subaward and Subrecipient as set forth in the Uniform Requirements.

Without limitation, some of these Uniform Requirements are set forth below in this Section 2.4.

A. Subrecipient shall disclose to the City any potential conflict of interest in connection to this Subaward and its use in accordance with 2 CFR §200.112.

B. Subrecipient shall comply with the mandatory disclosure requirements for violations of Federal criminal law involving fraud, bribery, or gratuity as set forth in 2 CFR §200.113.

C. Subrecipient acknowledges that the City may impose additional specific conditions to this Subaward in accordance with 2 CFR §200.207, and Subrecipient shall comply with such conditions, including, but not limited to, the sampling of procurements and equipment to ensure grant compliance during the City’s bi-annual monitoring. Subrecipient shall also 10 - 18
UASI 21 Subaward Agreement 13
submit any annual certifications and representations deemed required by the City in accordance with 2 CFR §200.208.

D. Financial Management and Internal Controls
Subrecipient shall comply with the requirements for a non-Federal entity regarding financial management and the establishment of a financial management system, all as more fully set forth in 2 CFR §200.302.

Further, Subrecipient shall comply with the requirements set forth in 2 CFR §200.303, which relate to certain obligations required of Subrecipient to maintain internal controls over the use of this Subaward.

Subrecipient shall complete and submit an annual Grants Management Assessment Form to the City (Exhibit F) to evaluate risk and determine grant funding eligibility.

E. In the event this Subaward requires cost sharing or matching of funds from Subrecipient, Subrecipient shall comply with the cost sharing and matching requirements set forth in 2 CFR §200.306.

F. Subrecipient shall comply with the requirements relating to program income as more fully set forth in 2 CFR §200.307.

G. Property Standards
When property (real, tangible or intangible) is, in whole or in part, improved, developed, purchased or otherwise acquired with Subaward funds, Subrecipient shall comply with the regulations set forth in 2 CFR §§200.310 through 200.316 (“Property Regulations”). These Property Regulations include, without limitation, provisions related to the following:

1. Requirements for insurance coverage for real property and equipment.

2. Requirements for title, use, disposition and transfer of title of “real property” (as defined in 2 CFR §200.85).

3. Regulations involving Federally-owned and exempt property.

4. Requirements for title, use, management (including recordkeeping, inventory, control systems and maintenance procedures), and disposition of “equipment” (as defined in 2 CFR §200.33).

5. Requirements for title, use and disposition of “supplies” (as defined in 2 CFR §200.94).

6. Requirements for title, rights, use and disposition of “intangible property” (as defined in 2 CFR §200.59). Such requirements include, without limitation, (a) a reservation of rights by the Federal awarding agency to a royalty-free, non-exclusive and irrevocable right to use certain copyrighted work or work subject to copyright, (b) the rights of the Federal government to data produced under the Subaward, (c) the applicability of the Freedom of Information Act to 10 - 19
UASI 21 Subaward Agreement 14
certain research data produced or acquired under the Subaward, and (d) Subrecipient’s compliance with applicable regulations governing patents and inventions, including government wide regulations codified at 37 CFR Part 401.

Subrecipient agrees that it shall hold in trust all real property, equipment and intangible property acquired, developed or improved with Subaward funds in accordance with the provisions set forth in 2 CFR §200.316.

H. Procurement and Contracting Regulations
When procuring and/or contracting for property and/or services that are to be paid or reimbursed by any amount of Subaward funds, Subrecipient shall comply with all regulations applying to “non-Federal entities” as set forth in 2 CFR §§200.318 through 200.326 (the “Procurement Regulations”). These Procurement Regulations include, without limitation, provisions requiring the following:

1. Documentation and use of procurement procedures in compliance with Procurement Regulations.

2. Contracting oversight and maintenance of written standards of conduct covering conflicts of interest.

3. Compliance with federal standards regarding procurement and award of contracts, competition, and procurement methods.

4. Affirmative steps required to encourage contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms.

5. Compliance with Section 6002 of the Solid Waste Disposal Act in the procurement of recovered materials.

6. Requirement to perform a cost or price analysis in connection with procurements.

7. Bonding requirements.

8. Requirement to make procurement documentation available for review by the City, CalOES and the Federal awarding agency.

In addition, Subrecipient must include in all of its contracts paid or reimbursed in whole or in part with Subaward funds the provisions set forth in Appendix II to 2 CFR Part 200 (Contract Provisions for nonFederal Entity Contracts under Federal Awards) as required by 2 CFR §200.326.

I. Financial and Performance Monitoring and Reporting
Subrecipient shall comply with the monitoring requirements for a nonFederal entity as set forth in 2 CFR §200.328, which requires the Subrecipient to oversee and monitor activities supported by the Grant to 10 - 20
UASI 21 Subaward Agreement 15
assure compliance with applicable Federal requirements and performance expectations. Further, Subrecipient shall comply with the financial and performance reporting requirements for a non-Federal entity as set forth in 2 CFR §§200.327 to 200.329 and any other reporting requirements that may be promulgated by the Federal awarding agency, CalOES or the City in accordance with such regulations. Such reporting requirements include the provision of any information required for the assessment or evaluation of any activities funded by the Subaward and the reporting of information related to real property in which the Federal government retains an interest.

Subrecipient acknowledges that the City, as a “pass-through entity,” may make various findings, determinations, evaluations and reports regarding Subrecipient and its use of Subaward funds, as set forth in 2 CFR §§200.330 to 200.332. In accordance with such regulations, Subrecipient shall comply with, and timely grant to the City and its auditors, any monitoring requests, requests for on-site access to facilities, equipment and personnel, and requests for any other information as may be authorized under such regulations. Subrecipient shall also timely grant to the City and its auditors access to Subrecipient’s records and financial statements as required under 2 CFR §200.331(a)(5). In addition, Subrecipient shall comply with any conditions that may be placed upon Subrecipient as part of the City’s risk evaluation of Subrecipient under 2 CFR §200.331(b).

J. Record Retention and Access
Subrecipient shall comply with all records retention, maintenance, storage, transmission, and collection requirements applicable to a non-Federal entity as set forth in 2 CFR §§200.333 to 200.335.

In accordance with the provisions set forth in 2 CFR §200.336, Subrecipient hereby grants the Federal awarding agency, the Inspectors General, the Comptroller General of the United States, CalOES, and the City, or any of their authorized representatives, the right of access to any documents, papers, or other records of Subrecipient which are pertinent to the Subaward, in order to make audits, examinations, excerpts, and transcripts. This right also includes timely and reasonable access to Subrecipient’s personnel for the purpose of interview and discussion related to such documents. These access rights shall not be limited to any required record retention period but last as long as the records are retained, and access shall not otherwise be limited unless as specifically permitted under 2 CFR §§200.336 to 200.337.

Subrecipient shall require any of its subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with the provisions of this Section.
10 - 21
UASI 21 Subaward Agreement 16

K. Cost Principles
Subrecipient shall comply with the cost principles for federal awards as set forth in 2 CFR Part 200 Subpart E (“Cost Principles”). Subrecipient acknowledges and agrees that any costs incurred by Subrecipient may only be charged to or reimbursed by Subaward funds if it is incurred in compliance with all Requirements for the Subaward and is also deemed allowable and allocable under the Subaward in accordance with the provisions set forth in the Cost Principles.

L. Audit Requirements
By virtue of using Subaward funds, Subrecipient acknowledges and agrees that it is subject to the provisions set forth in 2 CFR Part 200 Subpart F (“Audit Requirements”). Subrecipient shall comply with all provisions applicable to a non-Federal entity and an “auditee” (as defined in 2 CFR §200.6) as set forth in such Audit Requirements, including the requirement to conduct a single audit if applicable.

M. Closeout and Post Closeout
Subrecipient shall comply with the obligations applicable to a non-Federal entity as it pertains to the closeout of this Subaward as set forth in 2 CFR §200.343. Subrecipient acknowledges and agrees that it shall continue to comply with the post closeout obligations set forth in 2 CFR §200.344 after closeout of the Subaward and expiration of the Term of this Agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
10 - 22
UASI 21 Subaward Agreement 17
III. STANDARD PROVISIONS
§3.1 Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the City. No employee of Subrecipient is, or shall be, an employee of the City by virtue of this Agreement, and Subrecipient shall so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the City by virtue of this Agreement.
§3.2 Construction of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party.

The word "Subrecipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Subrecipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several.

Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used.
§3.3 Applicable Law, Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, the County and City of Los Angeles, including but not limited to, laws regarding health and safety, labor and employment, wage and hours and licensing laws which affect employees. This Agreement shall be enforced and interpreted under the laws of the State of California without regard to conflict of law principles. Subrecipient shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

In any action arising out of this Agreement, Subrecipient consents to personal jurisdiction, and agrees to bring all such actions, exclusively in state and federal courts located in Los Angeles County, California.

If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining parts, terms or provisions of this Agreement shall not be affected thereby. §3.4 Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.
10 - 23
UASI 21 Subaward Agreement 18
§3.5 Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control. §3.6 Breach
Except for excusable delays as described in §3.5 herein, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law.

Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.
§3.7 Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the City:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §3.8 Indemnification
Each of the parties to this Agreement is a public entity. In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the abovestated purpose, each party indemnifies and holds harmless the other party solely by virtue of said Section 895.2. The provision of Section 2778 of the California Civil Code is made a part hereto as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement.
10 - 24
UASI 21 Subaward Agreement 19
A. Pursuant to Government Code Sections 895.4 and 895.6, the parties shall each assume the full liability imposed upon it, or any of its officers, agents or employees, by law for injury caused by any negligent or wrongful act or omission occurring in the performance of this Agreement.

B. Each party indemnifies and holds harmless the other party for any loss, costs, or expenses that may be imposed upon such other party by virtue of Government Code section 895.2, which imposes joint civil liability upon public entities solely by reason of such entities being parties to an agreement, as defined by Government Code section 895.

C. In the event of third-party loss caused by negligence, wrongful act or omission by both Parties, each party shall bear financial responsibility in proportion to its percentage of fault as may be mutually agreed or judicially determined. The provisions of Civil Code Section 2778 regarding interpretation of indemnity agreements are hereby incorporated. §3.9 Subcontractor Assurances
Subrecipient shall contractually obligate all of its contractors, subcontractors and vendors funded by Subaward funds as may be required to ensure that Subrecipient can comply with all of the Requirements and other provisions of this Agreement.
§3.10 Remedies for Noncompliance
Subrecipient acknowledges and agrees that, in the event Subrecipient fails to comply with the terms and conditions of this Agreement or with any Requirements referenced in Section 2.1 above, the Federal awarding agency, CalOES or the City shall have the right to take one or more of the actions set forth in 2 CFR §200.338. Such actions may include, without limitation, the withholding of cash payments, suspension and/or termination of the Subaward, and the disallowing of certain costs incurred under the Subaward. Any costs incurred by Subrecipient during a suspension or after termination of the Subaward shall not be considered allowable under the Subaward unless allowed under 2 CFR §200.342. Subrecipient shall be liable to the Federal awarding agency, CalOES and the City for any Subaward funds the Federal awarding agency or CalOES determines that Subrecipient used in violation of any Requirements reference in Section 2.1 above, and Subrecipient shall indemnify and hold harmless the City for any sums the Federal awarding agency or CalOES determines Subrecipient used in violation of such Requirements.

Subrecipient shall be granted the opportunity to object to and challenge the taking of any remedial action by the Federal awarding agency, CalOES or the City in accordance with the provisions set forth in 2 CFR §200.341. §3.11 Termination
Subrecipient acknowledges and agrees that the Subaward, and any obligation to disburse to or reimburse Subrecipient in connection thereto, may be terminated in whole or in part by the Federal awarding agency, CalOES or the City as set forth in 2 CFR §200.339. Subrecipient shall have the right to terminate the 10 - 25
UASI 21 Subaward Agreement 20
Subaward only as set forth in 2 CFR §200.339. In the event the Subaward is terminated, all obligations and requirements of this Agreement and the Grant shall survive and continue in full force and effect in connection with any portion of the Subaward remaining prior to such termination, including, without limitation, the closeout and post closeout requirements set forth in this Agreement. §3.12 Amendments
Any change in the terms of this Agreement, including the performance period of the Subaward and any increase or decrease in the amount of the Subaward, which are agreed to by the City and Subrecipient shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the parties thereto.
§3.13 Complete Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein and neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement.

This Agreement may be executed in one or more counterparts, and by the parties in separate counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement. The parties further agree that facsimile signatures or signatures scanned into .pdf (or signatures in another electronic format designated by City) and sent by e-mail shall be deemed original signatures.

This Agreement includes twenty-one (21) pages and six Exhibits which constitute the entire understanding and agreement of the parties.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
10 - 26
UASI 21 Subaward Agreement 21
IN WITNESS WHEREOF, the City and Subrecipient have caused this Subaward Agreement to be executed by their duly authorized representatives.

APPROVED AS TO FORM:

MICHAEL N. FEUER, City Attorney
By
Deputy City Attorney
Date
For: THE CITY OF LOS ANGELES
ERIC GARCETTI, Mayor
By
Eric Garcetti, Mayor
Mayor’s Office of Public Safety
Date
ATTEST:

HOLLY L. WOLCOTT, City Clerk
By
Deputy City Clerk
Date
APPROVED AS TO FORM:

By
[Attorney]
Date
For: CITY OF SOUTH PASADENA
By
Date
[SEAL]
ATTEST:

By
Date
City Business License Number:

Internal Revenue Service ID Number:

Council File/OARS File Number: C.F. # 21-1320; Date of Approval: __/__/ 22 City Contract Number:
10 - 27

EXHIBIT A
10 - 28
1 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 The 2021 DHS Standard Terms and Conditions applyto all new federalfinancial assistance awards funded in FY 2021. These terms and conditions flow down to subrecipients, unless an award term or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations.

Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances – Non-Construction Programs, or OMB Standard Form 424D Assurances – Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions.

DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.

By accepting this agreement, the recipient and its executives, as defined in 2 C.F.R. § 170.315, certify that the recipient’s policies are in accordance with OMB’s guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance.

DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff.

1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.

2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance.

3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.

4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in programguidance.

5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administrative Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to [email protected]. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. 10 - 29
2 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to [email protected] prior to expiration of the 30-day deadline.

Standard Terms & Conditions
I. Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

II. Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

III. Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub.L No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.

IV. Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101– 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities.

V. Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect.

DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.

Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively.

VI. Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.

VII. Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in 10 - 30
3 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 buildings without elevators)—be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
VIII. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

IX. Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.

X. Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).

XI. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

XII. Education Amendments of 1972 (Equal Opportunity in Education Act) – TitleIX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19
XIII. Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

XIV. False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.)
XV. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit 10 - 31
4 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 overpayments. (See OMB Circular A-129.)
XVI. Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government.

XVII. Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

XVIII. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. § 2225.)
XIX. Limited English Proficiency (Civil Rights Act of 1964, TitleVI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance- published-help-departmentsupported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov.

XX. Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification.

XXI. National Environmental PolicyAct
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq. and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans.

XXII. Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 10 - 32
5 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 and other applicable statues, regulations, and guidance governing the participations of faithbased organizations in individual DHS programs.

XXIII. Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.

XXIV. Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO.

XXV. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

XXVI. Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.

XXVII. Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

XXVIII. Reporting of Matters Related to Recipient Integrity andPerformance

1. General Reporting Requirements
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under Pub. L.110-417, § 872, as amended 41 U.S.C. § 2313. As required by Pub. L. 111-212, § 3010, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for federal procurement contracts, will be publicly available.

2. Proceedings about Which Recipients Must Report
Recipients must submit the required information about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or 10 - 33
6 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 procurement contract from the federal government;
b. Reached its final disposition during the most recent five-year period;and c. One or more of the following:
1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition;
2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; 3) An administrative proceeding, as defined in paragraph 5, that resulted in a finding of fault and liability and the recipient’s payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or 4) Any other criminal, civil, or administrative proceeding if:
a) It could have led to an outcome described in this award term and condition; b) It had a different disposition arrived at by consent or compromise withan acknowledgment of fault on the recipient’s part; and
c) The requirement in this award term and condition to disclose information aboutthe proceeding does not conflict with applicable laws andregulations.

3. Reporting Procedures
Recipients must enter the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition in the SAM Entity Management area.

Recipients do not need to submit the information a second time under financial assistance awards that the recipient received if the recipient already provided the information through SAM because it was required to do so under federal procurement contracts that the recipient was awarded.

4. Reporting Frequency
During any period of time when recipients are subject to the main requirement in paragraph 1 of this award term and condition, recipients must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that recipients have not reported previously or affirm that there is no new information to report. Recipients that have federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.

5. Definitions
For the purpose of this award term and condition:
a. Administrative proceeding: means a non-judicial process that is adjudicatory in nature to decide fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the federal and state level but only in connection with performance of a federal contract or grant. It does not include
audits, site visits, corrective plans, or inspection of deliverables. b. Conviction: means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes aconviction entered upon a plea of nolo contendere.
10 - 34
7 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—
1) Only the federal share of the funding under any federal award with a recipientcost share or match;and
2) The value of all expected funding increments under a federal award and options, even if not yet exercised.

XXIX. Reporting Subawards and Executive Compensation

1. Reporting of first tier subawards.
a. Applicability. Unless the recipient is exempt as provided in paragraph 4 of this award term, the recipient must report each action that equals or exceeds $30,000 in federal funds for a subaward to a non-federal entity or federal agency (See definitions in paragraph 5 of this award term).
b. Where and when to report.
1) Recipients must report each obligating action described in paragraph 1 of this award term to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS).
2) For subaward information, recipients report no later than the end of the month following the month in which the obligation was made. For example, if the obligation was made on November 7, 2016, the obligation must be reported by no later than December 31, 2016.
c. What to report. The recipient must report the information about each obligating actionthat the submission instructions posted at http://www.fsrs.gov.

2. Reporting Total Compensation of Recipient Executives. a. Applicability and what to report. Recipients must report total compensation for each of the five most highly compensated executives for the precedingcompleted fiscal year, if—
1) The total federal funding authorized to date under this federal award equals or exceeds $30,000 as defined in 2 C.F.R. § 170.320;
2) In the preceding fiscal year, recipients received—
a) Eighty percent or more of recipients’ annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Federal Funding Accountability and Transparency Act (Transparency Act), as defined at 2 C.F.R. § 170.320 (and subawards); and
b) $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. § 170.320 (and subawards);and c) The public does not have access to information about the compensation of the executives through periodic reports filed under Section 13(a) or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 10 - 35
8 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 6104 of the Internal Revenue Code of 1986. (See the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm. to determine if the public has access to the compensation information.)
3) Where and when to report. Recipients must report executive totalcompensation described in paragraph 2.a. of this award term:
a) As part of the recipient’s registration profile at https://www.sam.gov. b) By the end of the month following the month in which this award is made,and annually thereafter.

3. Reporting of Total Compensation of Subrecipient Executives. a. Applicability and what to report. Unless recipients are exempt as provided in paragraph 4. of this award term, for each first-tier subrecipient under thisaward, recipients shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if—
1) In the subrecipient's preceding fiscal year, the subrecipientreceived— a) Eighty percent or more of its annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the TransparencyAct, as defined at 2 C.F.R. § 170.320 (and subawards); and b) $25,000,000 or more in annual gross revenues from federal procurementcontracts (and subcontracts), and federal financial assistance subject to the Transparency Act (and subawards); and
2) The public does not have access to information about the compensation of the executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 6104 of the Internal Revenue Code of 1986. (See the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm. to determine if the public has access to the compensation information.)
b. Where and when to report. Subrecipients must report subrecipient executive total compensation described in paragraph 3.a. of this award term:
1) To the recipient.
2) By the end of the month following the month during which recipients make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), subrecipients must reportany required compensation information of the subrecipient by November 30 of that year.

4. Exemptions
If, in the previous tax year, recipients had gross income, from all sources, under $300,000, then recipients are exempt from the requirements to report:
a. Subawards, and
b. The total compensation of the five most highly compensated executives of any subrecipient 10 - 36
9 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021

5. Definitions For purposes of this award term:
a. Federal Agency means a federal agency as defined at 5 U.S.C. 551(1) and furtherclarified by 5 U.S.C. 552(f).
b. Non-Federal Entity: means all the following, as defined in 2 C.F.R. Part 25:
1) A Governmental organization, which is a state, local government, or Indiantribe; 2) A foreign public entity;
3) A domestic or foreign nonprofitorganization;
4) A domestic or foreign for-profit organization;
c. Executive: means officers, managing partners, or any other employees inmanagement positions.
d. Subaward: means a legal instrument to provide support for the performance of anyportion of the substantive project or program for which the recipient received this award and that the recipient awards to an eligible subrecipient.
1) The term does not include recipients’ procurement of property and services needed to carry out the project or program (for further explanation, see 2 C.F.R. § 200.331). 2) A subaward may be provided through any legal agreement, including an agreement that a recipient or a subrecipient considers a contract.
10 - 37
10 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 e. Subrecipient: means a non-federal entity or federal agency that:
1) Receives a subaward from the recipient under this award; and 2) Is accountable to the recipient for the use of the federal funds provided bythe subaward.
f. Total compensation: means the cash and noncash dollar value earned by theexecutive during the recipient's or subrecipient's preceding fiscal year and includes the following (see 17 C.F.R. § 229.402(c)(2)):
1) Salary and bonus.
2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to all salariedemployees. 4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
5) Above-market earnings on deferred compensation which is not tax-qualified. 6) Other compensation, if the aggregate value of all such other compensation(e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.

XXX. SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

XXXI. Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism.

Recipients are legally responsible to ensure compliance with the Order and laws.

XXXII. Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons.

1. Provisions applicable to a recipient that is a privateentity. a. Recipients, the employees, subrecipients under this award, and subrecipients'employees may not—
1) Engage in severe forms of trafficking in persons during the period of time the award is in effect;
2) Procure a commercial sex act during the period of time that the award is in effect;or 3) Use forced labor in the performance of the award or subawards under the award. 10 - 38
11 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 b. DHS may unilaterally terminate this award, without penalty, if a recipient or a subrecipient that is a private entity —
1) Is determined to have violated a prohibition in paragraph 1.a of this award term;or 2) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph 1.a of this award term through conduct that is either—
a) Associated with performance under this award; or
b) Imputed to recipients or subrecipients using the standards and due processfor imputing the conduct of an individual to an organization that are providedin 2 C.F.R. Part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 C.F.R.

Part 3000.

2. Provision applicable to recipients other than a private entity.

DHS may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—
a. Is determined to have violated an applicable prohibition in paragraph 1.a of this award term; or
b. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph 1.a of this award term through conduct that is either—
1) Associated with performance under this award; or
2) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C.F.R. Part 180,“OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 C.F.R. Part 3000.

3. Provisions applicable to any recipient.
a. Recipients must inform DHS immediately of any information received from anysource alleging a violation of a prohibition in paragraph 1.a of this award term. b. It is DHS’s right to terminate unilaterally that is described in paragraph 1.b or 2 of this section:
1) Implements TVPA, Section 106(g) as amended by 22 U.S.C. 7104(g)),and 2) Is in addition to all other remedies for noncompliance that are available to us under this award.
c. Recipients must include the requirements of paragraph 1.a of this award term inany subaward made to a private entity.
10 - 39
12 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021

4. Definitions. For the purposes of this award term:
a. Employee: means either:
1) An individual employed by a recipient or a subrecipient who is engaged inthe performance of the project or program under this award; or 2) Another person engaged in the performance of the project or program underthis award and not compensated by the recipient including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
b. Forced labor: means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
c. Private entity: means any entity other than a state, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 C.F.R. § 175.25. It includes:
1) A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 C.F.R. § 175.25(b).
2) A for-profit organization.
d. Severe forms of trafficking in persons, commercial sex act, and coercion are definedin TVPA, Section 103, as amended (22 U.S.C. § 7102).

XXXIII. Universal Identifier and System of Award Management

1. Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference.

2. Definitions
For purposes of this term:
a. System for Award Management (SAM): means the federal repository into which a recipient must provide information required for the conduct of business as a recipient.

Additional information about registration procedures may be found on SAM.gov. b. Unique Entity Identifier: means the identifier assigned by SAM to uniquely identify business entities.
c. Entity: includes non-Federal entities as defined at 2 C.F.R. § 200.1 and includes the following, for purposes of this part:
1) A foreign organization;
2) A foreign public entity;
3) A domestic for-profit organization; and
10 - 40
13 2021 DHS Standard Terms and Conditions
DHS Standard Terms and Conditions Version 11.4 February 17, 2021 4) A federal agency.
d. Subaward: means a legal instrument to provide support for the performance of any portion of the substantive project or program for which a recipient received thisaward and that the recipient awards to an eligible subrecipient. 1) The term does not include the recipients’ procurement of property and services needed to carry out the project or program (for further explanation, see 2 C.F.R. § 200.330).
2) A subaward may be provided through any legal agreement, including an agreement that a recipient considers a contract.
e. Subrecipient means an entity that:
1) Receives a subaward from the recipient under this award; and 2) Is accountable to the recipient for the use of the federal funds provided bythe subaward.

XXXIV. USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

XXXV. Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

XXXVI. Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310.
10 - 41

EXHIBIT B
10 - 42
10 - 43
10 - 44
10 - 45
10 - 46
10 - 47
10 - 48
10 - 49
10 - 50
10 - 51
10 - 52
10 - 53
10 - 54
10 - 55
12/13/2021
10 - 56

EXHIBIT C
10 - 57
FEMA
Trigger Line # Project
Information
National
Priority
Area
Project
Letter Item # SubLine #
Mayor's
Office
ID #
LA/LB
IJ# Jurisdiction Department Project Name Funding Source Disc Solution Area Sub-Solution Expenditure Category Sub-Line #'s
Total Allocated
Master Item #'s
Total Allocated
Total Approved
(Expended)
Remaining Balance
(Obligated)
%
Complete
P 35 215 58 IJ-4 South Pasadena Police Virtual Reality Training Simulator UASI LE Equipment Other Authorized Equipment N/A $ 44,369.00 $ - $ 44,369.00 0%
10 - 58
(;+,%,7'
10 - 59
Department Phone Number Today's Date Grant Year
Summary and reason for modification request: Are the modified ledgers attached electronically? Will the project require approvals? EHP
Sole Source
EOC
Watercraft
Aircraft
Modified From:

FMU
ONLY
Project
Letter
Item
#
Sub
Line # Project Name Investment Justification (IJ) Disc Solution Sub-Solution $ Before $ After $ Change Action APPR # From $ -
From $ -
From $ -
From $ -
From $ -
Total: $ -
Modified To:

FMU
ONLY
Project
Letter
Item
#
Sub
Line # Project Name Investment Justification (IJ) Disc Solution Sub-Solution $ Before $ After $ Change Action APPR # To $ - $ - $ -
To $ - $ - $ -
To $ - $ - $ -
To $ - $ - $ -
To $ - $ - $ -
Total: $ -
Date Received Date Approved by MOPS
Date Reviewed
$ -
$ -
Grant Specialist
MOPS Use Only :

Exercise Ledger
$ -
Organization Ledger
Planning Ledger
Revised Amount
25% Increase
LA/LB UASI Modification Request Form
Jurisdiction
UASI 20
REQUIREMENTS FOR SUBMISSION:

Name of Representative
Grant Specialist to complete
Email Address
Equipment Ledger
Training Ledger
Please fill out the Modification Request Form, and associated Project Timeline, and submit it to your Grant Specialist. Include the project details for each line # affected by the modification request. For new line #'s being created, leave the Project Letter, Item #, and Sub-Line # columns in the 'Modified To' section blank- your Grant Specialist will assign them. You MUST include the reason for the modification request. Your Grant Specialist will advise if your modification request requires additional information. Additionally, you MUST attach a completed ledger(s) with the proposed changes. Formulas are embedded in the Form to automatically calculate the $ Change, and the Form is balanced when the Totals (highlighted yellow) in the 'Modified From' and the 'Modified To' sections are equal. Modification requests are submitted to CalOES on a monthly basis. To be considered for that month's modification request, please submit by the 15th of each month.

Contract Amount
Amendment Y/N?
Council/14.8 Y/N?
FMU Verification-- Name Modification #
Modification # Notes
Notes
LA-LB+UASI+Modification+Form+7.30.20 1 of 1
10 - 60
(;+,%,7(
10 - 61
California Governor’s Office of Emergency Services

AIRCRAFT/AVIATION-RELATED EQUIPMENT REQUEST
Cal OES ARF Revised 07/31/14
Subgrantee Name:

Homeland Security Grant Program FY Grant Number Cal OES ID# Urban Area Security Initiative (UASI) FY Grant Number Cal OES ID# Other Program FY Grant Number Cal OES ID#
Project Amount: UASI $ SHSP $

1. Indicate the type of aircraft/aviation equipment for this request (choose only one of the following).

2. Please provide a description of the area that will be served by the requested equipment.

Equipment & Description Cost AEL number

3. Please justify the need for the aircraft/aviation equipment, and how the requested platform best meets that need as compared to other options. Include the cost, discipline, and funding source.

4. Please identify the applicable goals and objectives in your State/Urban Area Homeland Security Strategy that the requested aircraft/aviation equipment addresses.

5. Please explain how the requested aircraft/aviation equipment fits into the State/Urban Area's integrated operational plans.

Aircraft _____ Aviation Related Equipment _____
10 - 62
Cal OES ARF Revised 07/31/14

6. Please explain what types of terrorism incident response and prevention equipment with which the requested aircraft/aviation equipment will be outfitted.

7. Please describe how this aircraft/aviation equipment will be used operationally and which response assets will be deployed using the requested aircraft/aviation equipment.

8. Please describe how this aircraft/aviation equipment will be utilized on a regular, nonemergency basis.

9. Please certify on signed letterhead that an existing aviation unit is operating and will continue to operate independent of the requested funding. Describe the active, operating aviation unit and certify that no expenses will be charged against the grant award for the operation of such aviation unit. Please certify licensing, registration fees, insurance, and all ongoing operational expenses are the responsibility of the grantee or the local units of government and are not allowable under this grant.

10. Attach letters of endorsement, if applicable.

Submitted by: Date: _____________
(Name) (Signature)
10 - 63
California Governor’s Office of Emergency Services

WATERCRAFT REQUEST
Cal OES WRF Revised 07/11/13
Subgrantee Name:

Homeland Security Grant Program FY Grant Number Cal OES ID# Urban Area Security Initiative (UASI) FY Grant Number Cal OES ID# Other Program FY Grant Number Cal OES ID#
Project Amount: UASI $ SHSP $

1. Indicate the type of equipment for this request (choose only one of the following).

Watercraft Watercraft- Related Equipment

2. Please provide a description of the area that will be served by the requested equipment.

Equipment & Description Cost AEL number

3. Please justify the need for the watercraft and how the requested platform best meets that need as compared to other options. Include the cost, discipline, and funding source.

4. Please describe the active, operating waterway patrol unit and certify on signed letterhead that no expenses will be charged against the grant award for the operation of such unit.

5. Please identify the applicable goals and objectives in your State/Urban Area Homeland Security Strategy that the requested watercraft addresses, and the waterway identified as critical asset requiring state and/or local prevention and response capabilities.

6. Please explain how the requested watercraft fits into the State/Urban Area's integrated operational plans and vulnerability assessment.
10 - 64
California Governor’s Office of Emergency Services

WATERCRAFT REQUEST
Cal OES WRF Revised 07/11/13

7. Please describe how this watercraft will be used operationally and which response assets will be deployed using the requested watercraft.

8. Please describe how this watercraft will be utilized on a regular, non-emergency basis.

9. Please describe what types of terrorism incident response and prevention equipment with which the requested watercraft will be outfitted. Include any specialized navigational, communications, safety, and operational equipment necessary to enable such watercraft to support the homeland security mission. Please certify on signed letterhead that licensing, registration fees, insurance, and all ongoing operational expenses are the responsibility of the grantee or the local units of government and are not allowable under this grant.

10. Attach letters of endorsement, if applicable.

Submitted by: Date:
(Name) (Signature)
10 - 65
California Governor’s Office of Emergency Services
Cal OES EOCRF Revised 08/1/13

ESTABLISH/ENHANCE EMERGENCY OPERATIONS CENTER (EOC) REQUEST Subgrantee Name:

Homeland Security Grant Program FY Grant Number Cal OES ID# Urban Area Security Initiative (UASI) FY Grant Number Cal OES ID# Other Program FY Grant Number Cal OES ID#

1. What type of EOC does your organization plan to establish/enhance? (Choose one of the following)
Primary EOC Alternate/Back-up/Duplicate EOC

2. Physical address of facility:

3. Describe how the establishment/enhancement of an EOC improves your organization’s ability to prevent, plan for, respond to, and recover from a terrorism event (on a separate attachment).

4. Identify all other sources and uses of additional funds assisting the project in any way.

5. Identify anticipated homeland security grant costs to establish/enhance your organization’s EOC in the table below.

6. Supplies/Equipment AEL # Cost
Computers
Network Servers
Printers
Computer accessories (i.e. surge protectors, battery backups, etc.) Computer maintenance contracts
Computer connections and cables (including fiber optic cabling) Fax machines
Lighting Systems
LCD projectors
Projection/plasma/flat screens/monitors/televisions
GIS plotter and software
Telephone systems
Software development
Commercial off-the-shelf (COTS) software
Installation of EOC items
Miscellaneous connections for EOC items
Standardized mapping software
10 - 66
Standardized emergency management software
Installation of EOC items
Miscellaneous connections for EOC items
Leasing Costs2 (Indicate starting and ending dates of lease and explain the circumstances under which the moving or leasing costs will be incurred.)

Other (must provide list/description of "other" items and costs) TOTAL - EOC Supplies and Equipment

7. Explanation of “other” items:

8. Has your organization determined the costs are reasonable? Submitted by: Date:
(Name) (Signature)
10 - 67

Page 1 of 3 ends

REQUEST FOR NONCOMPETITVE PROCUREMENT AUTHORIZATION
FOR USE WITH FY2020 AND PRIOR YEAR GRANT AWARDS ONLY
Grant Program:

Grant Award No.(s): FIPS #:

Subrecipient Name:

If Subaward, list second-tier subrecipient:

Project No.(s):

Project Title(s):

Requested Amount: Contract Total:

Vendor:

Please complete the following questions based on the entity making the purchase.

1. Describe what the proposed vendor/contractor will provide:

2. Has Cal OES approved a noncompetitive procurement for this item(s)/service(s) in the past?
Yes No
If Yes, attach the most recent approval letter and Noncompetitive Procurement Authorization form.

3. Is this noncompetitive procurement being made under a multi-year contract? Yes No

If No, proceed to question 6.

4. If Yes to Question 3, has Cal OES approved a noncompetitive procurement in the past under this multi-year contract?
Yes No
If No, proceed to question 6.

5. If Cal OES has previously approved a noncompetitive procurement under this multiyear contract, have there been any modifications since that approval? Yes No
Note: A price/cost analysis must be performed with every procurement above the Simplified Acquisition Threshold (SAT) including modifications. Modifications include any change to the original contract, including extensions.
10 - 68

Page 2 of 3 ends

If Yes, proceed to question 8.

If No, proceed to question 10.

6. Indicate which of the following circumstances resulted in your organization’s need to enter into a noncompetitive contract and describe the details of those circumstances for this request under the following below. See 2 C.F.R. Part 200, Subpart D, §200.320 (f). • The item is available only from a single source. (Describe and detail the process used to make that determination.)
• A public necessity or emergency for the requirement will not permit a delay resulting from competitive solicitation. (Describe the necessity or emergency. Provide details.) • After solicitation of a number of sources, the competition was determined inadequate. (Describe the solicitation process that determined competition was inadequate. Provide details including the length of the solicitation.)

7. Describe your organization’s standard procedures when considering a noncompetitive procurement, including the conditions under which a noncompetitive procurement is allowed, and any other applicable criteria (i.e., approval requirements, monetary thresholds, etc.).

8. Attach a copy of the cost/price analysis for this procurement or contract modification if above the SAT.

9. Do you have documentation to support profit negotiation? See 2 C.F.R. Part 200, Subpart D, §200.323 (b).

Yes No
Note: Profit must be negotiated for each contract in which there is no price competition and in all cases where cost analysis is performed.

10. Certification:

This is to certify that, to the best of our knowledge and belief, the data furnished on this form is accurate, complete and current. We further certify that this procurement has followed local procurement policies, and state and federal guidelines. We understand that any fraudulent information contained on this form may affect the allowability of federal funding for this item and/or have an effect on future Cal OES funding for this organization.

Purchasing
Agent:

Name: Signature: Date:

Primary
Subrecipient:

Name: Signature: Date:
10 - 69

Page 3 of 3 ends

Cal OES Internal Use Only
Date Submitted:

Procurement Type: Single Source Public Emergency Inadequate Competition Attachments enclosed:

Previous Approval Letter
Previous Noncompetitive Procurement Authorization Request form for this item(s)/service(s) Cost/Price Analysis
Other Supporting Documents: ______________________________________________ Program Representative Review - Comments:

Unit Chief Review - Comments:

Approved Denied
Grants Procurement Compliance Manager – Comments:

Grants Procurement Compliance Manager: Date:
10 - 70
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 1 of 12
OMB Control Number: 1660-0115
Expiration: 1/31/2024

DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency

ENVIRONMENTAL AND HISTORIC PRESERVATION SCREENING FORM
Paperwork Burden Disclosure Notice
Public reporting burden for this data collection is estimated to average 8 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form.

This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, Washington, DC, 20472, Paperwork Reduction Project (1660-0115).

PRIVACY NOTICE
The collection of this information is authorized by the National Environmental Policy Act of 1969, as amended, Pub. L. No. 91-190, § 102, 42 U.S.C. §§ 4321-4347; and National Historic Preservation Act of 1966, as amended, Pub. L. No. 89-665, § 102, 16 U.S.C. § 470.

This information is being collected for the primary purpose of determining eligibility and administration of FEMA Preparedness Grant Programs and to ensure compliance with existing laws and regulations regarding the environment and historic preservation.

The disclosure of information on this form is required by law and failure to provide the information requested may delay or prevent the organization from receiving grant funding.

Directions for completing this form: This form is designed to initiate and facilitate the environmental and historic preservation (EHP) compliance review for your FEMA preparedness grant-funded project(s). FEMA conducts its EHP compliance reviews in accordance with National Environmental Policy Act (NEPA) and other EHP-related laws and executive orders. In order to initiate EHP review of your project, you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds. Be advised that completion of this form does not complete the EHP review process. You will be notified by FEMA when your review is complete and/or if FEMA needs additional information.

This form should be completed electronically. The document is available in both Word and Adobe Acrobat (pdf) formats at this website:
( http://www.fema.gov/library/viewRecord.do?fromSearch=fromsearch&id=4802. The following website has additional guidance and instructions on the EHP review process and the information required for the EHP review: https://www.fema.gov/environmental-planning-andhistoric-preservation-compliance Submit completed form through your grant administrator who will forward it to [email protected]. Please use the subject line: EHP Submission: Project Title, location, Grant Award Number (Example, EHP Submission: Courthouse Camera Installation, Any Town, State, 12345; 2011-SS-0xxxx).
10 - 71
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 2 of 12
SECTION A. PROJECT INFORMATION
DHS Grant Award Number:

Grant Program:

Grantee:

Grantee POC:

Mailing Address:

E-Mail:

Sub-Grantee:

Sub-Grantee POC:

Mailing Address:

E-Mail:

Estimated cost of project:

Project title:

Project location (physical address or latitude-longitude):

Project Description. Provide a complete project description. The project description should contain a summary of what specific action is proposed, where it is proposed, how it will be implemented. Include a brief description of the objectives the project is designed to accomplish (the purpose), and the reason the project is needed. Use additional pages if necessary. If multiple sites are involved, provide the summary for each site:
10 - 72
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 3 of 12
SECTION B. PROJECT TYPE
Based on the proposed project activities, determine which project type applies below and complete the corresponding sections that follow.

For multi-component projects or those that may fit into multiple project types, complete the sections that best apply and fully describe all major components in the project description. If the project involves multiple sites, information for each site (such as age of structure, location, ground disturbance, etc.) must be provided. Attach additional pages to this submission, if needed.

1. Purchase of equipment. Projects in this category involve the purchase of equipment that will require installation on or in a building or structure. Complete other portions of Section B as needed. Complete Section C.1.

2. Training and exercises. Projects in this category involve training exercises with any field-based components, such as drills or full-scale exercises. Complete Section C.2.

3. Renovations/upgrades/modifications or physical security enhancements to existing structures. Projects in this category involve renovations, upgrades, retrofits, and installation of equipment or systems in or on a building or structure. Examples include, but are not limited to: interior building renovations; electrical system upgrades; sprinkler systems; vehicle exhaust systems; closed circuit television (CCTV) cameras; security fencing; access control for an area, building, or room; bollards; motion detection systems; alarm systems; security door installation or upgrades; lighting; and audio-visual equipment (projectors, smart boards, whiteboards, monitors, displays, and projector screens). Complete Section C.3.

4. Generator installation. Projects in this category involve installation of new or replacement generators, to include the concrete pads, underground fuel and electric lines, and if necessary, a fuel storage tank. Complete Section C.4.

5. New construction/addition. Projects in this category involve new construction, addition to, or expansion of a facility. These projects involve construction of a new building, or expansion of the footprint or profile of a current structure. Complete Section C.5.

6. Communication towers, antennas, and related equipment. Projects in this category involve construction of new or replacement communications towers, or installation of communications-related equipment on a tower or building or in a communications shelter or building. Complete Section C.6.

7. Other. Projects that do not fit in any of the categories listed above. Complete Section C.7. 10 - 73
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 4 of 12
SECTION C. PROJECT TYPE DETAILS
Check the box that applies to the proposed project and complete the corresponding details.

1. Purchase of equipment. If the entire project is limited to purchase of mobile/portable equipment and there is no installation needed, this form does not need to be completed and submitted. a. Specify the equipment, and the quantity of each:
b. Provide the Authorized Equipment List (AEL) number(s) (if known):
c. Complete Section D.

2. Training and exercises. If the training is classroom and discussion-based only, and is not field-based, this form does not need to be completed and submitted.
a. Describe the scope of the proposed training or exercise (purpose, materials, and type of a activities required):
b. Provide the location of the training (physical address or latitude-longitude):
c. Would the training or exercise take place at an existing facility which has established procedures for that particular proposed training or exercise, and that conforms with existing land use designations? Yes No
• If yes, provide the name of the facility and the facility point of contact (name, telephone number, and e-mail address):
• If no, provide a narrative description of the area where the training or exercise would occur (e.g., exercise area within four points defined by latitude/longitude coordinates):
• Does the field-based training/exercise differ from previously permitted training or exercises in any way, including, but not limited to frequency, amount of facilities/land used, materials or equipment used, number of participants, or type of activities?
• If yes, explain any differences between the proposed activity and those that were approved in the past, and the reason(s) for the change in scope:
• If no, provide reference to previous exercise (e.g., FEMA grant name, number, and date):
d. Would any equipment or structures need to be installed to facilitate training?
• If yes, complete Section D

3. Renovations/upgrades/modifications, or physical security enhancements to existing structures. If so, Complete Section D. 10 - 74
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 5 of 12

4. Generator installation.
a. Provide capacity of the generator (kW):
b. Identify the fuel to be used for the generator (diesel/propane/natural gas):
c. Identify where the fuel for the generator would be stored (e.g. stand-alone tank, above or below ground, or incorporated in generator):
d. Complete Section D.

5. New construction/addition.
a. Provide detailed project description (site acreage, new facility square footage/number of stories, utilities, parking, stormwater features, etc):
b. Provide technical drawings or site plans of the proposed project: Attached c. Complete Section D.

6. Communication towers, antennas, and related equipment. a. Provide the current net height (in feet above ground level) of the existing tower or building (with current attached equipment):
b. Provide the height (in feet above ground level) of the existing tower or building after adding/replacing equipment:

Complete items 6.c through 6.q below ONLY if this project involves construction of a new or replacement communications tower. Otherwise continue to Section D.
c. Provide the ground-level elevation (feet above mean sea level) of the site of the proposed communications tower:
d. Provide the total height (in feet above ground level) of the proposed communications tower or structure, including any antennas to be mounted:
• If greater than 199 feet above ground level, state why this is needed to meet the requirements of the project:
e. Would the tower be free-standing or require guy wires? Free standing Guy wires • If guy wires are required, state number of bands and the number of wires per band:
• Explain why a guyed tower is needed to meet the requirements of this project:
f. What kind of lighting would be installed, if any (e.g., white strobe, red strobe, or steady burning)?
g. Provide a general description of terrain (e.g., mountainous, rolling hills, flat to undulating):
h. Describe the frequency and seasonality of fog/low cloud cover:
10 - 75
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 6 of 12
i. Provide a list of habitat types and land use at and adjacent to the tower site (within ½ mile), by acreage and percentage of total (e.g., woodland conifer forest, grassland, agriculture) water body, marsh:
j. Is there evidence of bird roosts or rookeries present within ½ mile of the proposed site? Yes No • Describe how presence/absence of bird roosts or rookeries was determined:
k. Identify the distance to nearest wetland area (e.g., forested swamp, marsh, riparian, marine) and coastline if applicable:
l. Distance to nearest existing telecommunication tower:
m. Have measures been incorporated for minimizing impacts to migratory birds? Yes No • If yes, Describe:
n. Has a Federal Communications Commission (FCC) registration been obtained for this tower? Yes No • If yes, provide Registration #:
• If no, why?
o. Has the FCCE106 process been completed? Yes No
p. Has the FCC Tower Construction Notification System (TCNS) process been completed? Yes No • If yes, Describe:
q. Would any related equipment or structures need to be installed (e.g., backup generator and fuel source, communications shelter, fencing, or security measures)? Yes No • If yes, explain where and how each installation would be done.

Provide details about generator capacity (kW), fuel source, fuel location and tank volume, amount of fencing, and size of communication shelter:
r. Complete Section D.

7. Other: Complete this section if the proposed project does not fit any of the categories above. a. Provide a complete project description:
b. Complete Section D.
10 - 76
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 7 of 12
SECTION D. PROJECT DETAILS
Complete all of the information requested below.

1. Project Installation
a. Explain how and where renovations/upgrades/modifications would take place, or where equipment/systems will be installed:
b. Would ground disturbance be required to complete the project or training? Yes No • If Yes, provide total extent (depth, length, and width) of each ground-disturbing activity. Include both digging and trenching.

For example, light poles and fencing have unique ground-disturbing activities (e.g., six light poles, 24" dia. x 4' deep; trenching 12" x 500' x 18" deep; 22 fence posts, 12" diameter x 3' deep, and 2 gate posts, 18" diameter x 3' deep):
• If yes, describe the current disturbed condition of the area (e.g., parking lot, road right-of-way, commercial development):
c. Would the equipment use the existing infrastructure for electrical distribution systems? Yes No • If no, describe power source and detail its installation at the site:

2. Age of structure/building at project site
a. Provide the year existing building(s) or structure(s) on/in/nearest to the location involved in the proposed project was built:
• If the building or structure involved is over 45 years old and significant renovation, rehabilitation, or modification has occurred, provide the year(s) modified and briefly describe the nature of the modification(s):
b. Are there any structures or buildings that are 50 years old or older in or adjacent to the project area? Yes No
• If yes, provide the location of the structure(s), ground-level color photographs of the structure(s), and identify their location(s) on an aerial map:
c. Is the project site listed in the National Register of Historic Places (National Register), or in/near a designated local or National Register Historic District? The internet address for the National Register is: http://nrhp.focus.nps.gov/ Yes No
• If yes, identify the name of the historic property, site and/or district and the National Register document number:
10 - 77
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 8 of 12

3. Site photographs, maps and drawings
a. Attach site photographs. Site photographs are required for all projects.

Use the following as a checklist for photographs of your project. Attach photographs to this document or as accompanying documents in your submission.
• Labeled, color, ground-level photographs of the project site: Required • Labeled, color photograph of each location where equipment would be attached to a building or structure: Required
• Labeled, color aerial photographs of the project site: Required • Labeled, color aerial photographs that show the extent of ground disturbance (if applicable): Attached
• Labeled, color ground-level color photographs of the structure from each exterior side of the building/structure (applicable only if building/ structure is more than 45 years old): Attached
b. Are there technical drawings or site plans available? Yes No • If yes, attach: Attached
Appendix A has guidance on preparing photographs for EHP review

4. Environmental documentation
a. Is there any previously completed environmental documentation for this project at this proposed project site (e.g., Environmental Assessment, or wetland delineation, or cultural/archaeological study)? Yes No • If yes, attach documentation with this form: Attached b. Is there any previously completed agency coordination for this project (e.g., correspondence with the U.S. Fish and Wildlife Service, State Historic Preservation Office, Tribal Historic Preservation Office)? Yes No • If yes, attach documentation with this form: Attached c. Was a NEPA document prepared for this project? Yes No • If yes, what was the decision? (Check one, and please attach):

Finding of No Significant Impact (FONSI) from an Environmental Assessment (EA) or Record of Decision (ROD) from an Environmental Impact Statement (EIS).

Name of preparing agency:

Date Attached:
10 - 78
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 9 of 12
Appendix A. Guidance for Supporting Photographs for EHP Grant Submissions Photographs are a vital component of the EHP review process and add an additional level of understanding about the nature and scope of the project. They also provide pre-project documentation of site conditions. Please follow the guidance provided below when preparing photographs for your EHP submission. The following pages provide examples of best practices used in earlier EHP submissions.

Minimum requirements for photographs

1. Photographs should be in color.

2. Label all photographs with the name of facility, location (city/county, state) and physical location (physical address or latitude-longitude).

3. Label the photographs to clearly illustrate relevant features of the project, such as location of installed features (e.g., cameras, fences, sirens, antennas, generators) and ground disturbance. See examples below.

4. Identify ground disturbance. Adding graphics to a digital photograph is a means to illustrate the size, scope and location of ground disturbing activities.

Best Practices

1. Provide photographs in a separate file.

2. Place no more than 2 pictures per page.

3. Compressing pictures files (such as with Microsoft Picture Manager)1 or saving the file in PDF format will reduce the size of the file and facilitate e-mail submissions.

4. Identify the photograph file with the project name so that it can be matched to the corresponding FEMA EHP screening form.

5. Maximum file size for enclosures should not exceed 12 MB. If the total size of files for an EHP submission exceeds 12 MB, send the submission in multiple e-mails.

6. If necessary, send additional photographs or data in supplemental e-mails. Please use the same e-mail subject line with the additional label: 1 of x, 2 of x, . . . x of x.

Options for Creating Photographs

1. Obtain an aerial photo. There are multiple online sources for aerial photographs.

2. For the aerial photo, use the screen capture feature (Ctrl + Print Screen keys) and copy the image to photo editing software, such as Paint, or PhotoShop.1 Use that software to crop the image so the photo has the content necessary.

3. Open PowerPoint, or other graphics-oriented software, and paste the aerial or ground-level photograph on the canvas.

4. Use drawing tools, such as line drawing and shapes, to indicate the location of project features (for example: fencing, lighting, sirens, antennas, cameras, generators).

5. Insert text to label the features and to label the photograph.

6. Use drawing tools to identify ground-disturbing activities (if applicable).

7. Save the file with the project name or grant number so that it can be appropriately matched to the corresponding FEMA EHP screening form. Include this file with the EHP screening when submitting the project. 10 - 79
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 10 of 12
Appendix A. Supporting Photographs for EHP Grant Submissions Example Photographs
Aerial Photographs. The example in Figure
1 provides the name of the site, physical
address and proposed location for installing
new equipment. This example of a labeled
aerial photograph provides good context of
the surrounding area.

Figure 1. Example of labeled, color aerial photograph.

Ground-level photographs. The groundlevel photograph in Figure 2 supplements the aerial photograph in Figure 1, above.

Combined, they provide a clear
understanding of the scope of the project.

This photograph has the name and address
of the project site, and uses graphics to
illustrate where equipment will be installed.

Figure 2. Example of ground-level photograph showing proposed attachment of new equipment.
10 - 80
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 11 of 12
Appendix A. Supporting Photographs for EHP Grant Submissions Ground-level photograph with equipment
close-up. Figure 3 includes a pasted image
of a CCTV camera that would be placed at
the project site. Using desktop computer
software, such as PowerPoint,1 this can be
accomplished by inserting a graphic symbol
(square, triangle, circle, star, etc.) where the
equipment would be installed. This example
includes the name and location of the site.

The site coordinates are in the degreeminute-second format.

Figure 3. Ground-level photograph with graphic showing
proposed equipment installation.

Ground-level photograph with excavation
area close-up. The example in Figure 4
shows the proposed location for the concrete
pad for a generator and the ground
disturbance to connect the generator to the
building's electrical service. This information
can be illustrated with either an aerial or
ground-level photograph, or both. This
example has the name and physical address
of the project site.

Figure 4. Ground-level photograph showing proposed ground disturbance area.
10 - 81
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(05/21) Page 12 of 12
Appendix A. Supporting Photographs for EHP Grant Submissions Communications equipment
photographs. The example in
Figure 5 supports a project involving
installation of equipment on a tower.

Key elements are identifying where
equipment would be installed on the
tower, name of the site and its
location. This example provides site
coordinates in decimal format.

Figure 5. Ground-level photograph showing proposed
locations of new communications equipment on an existing tower.

Interior equipment photographs.

The example in Figure 6 shows the
use of graphic symbols to represent
security features planned for a
building. The same symbols are used
in the other pictures where the same
equipment would be installed at other
locations in/on the building. This
example includes the name of the
facility and its physical address.

Figure 6. Interior photograph showing proposed location of new equipment.

Ground-level photographs of nearby historic structures and buildings. Consultation with the State Historic Preservation Office (SHPO) may be required for projects involving structures that are more than 50 years old, or are on the National Register of Historic Places. In that event, it will be necessary to provide a color, ground-level photograph of each side of the building/structure. 1 Use of brand name does not constitute product endorsement, but is intended only to provide an example of the type of product capable of providing an element of the EHP documentation.
10 - 82
(;+,%,7)
10 - 83
Mayor's Office of Public Safety
City of Los Angeles
Subrecipient Grants Management Assessment
1 Very Low
2 Low
3 Medium
4 High
5 Very High
Information
Date of Assessment
Grant Name and Grant Year
Subrecipient Name
Type of Non-Federal Entity (Local, JPA, Non-Profit)
Grant Administration Yes In Progress No N/A Scoring

1. Prior to receiving a subaward from the City of Los Angeles, did the organization receive a Federal grant (direct or indirectly) within the past 3 years? If Yes, please indicate the total number of Federal awards in the Comments section.

2. Does the organization have written policies and procedures in place in accordance with 2 CFR Part 200, that include procedures for procurements, travel, contractual services and records retention?

3. Does the organization have a method in place to track projects performed under Federal awards?

4. Does the organization have a method in place to track revenues and expenditures separately and distinctly from other sources of revenues and expenditures?

5. Does the organization have a method in place to track costs incurred against the approved grant budget?
Personnel Yes In Progress No N/A Scoring

6. Are the individuals with primary responsibility for the fiscal and administrative oversight of the grant familiar with the applicable grants management rules, principles, and
regulations including the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200)?

7. Does the organization have a structure in place whereby the preparer of documents is different than the approver?

8. Are timesheets used to track the time staff spend on specific grants?
Audits Yes In Progress No N/A Scoring

9. Did the organization receive more than $750,000 in Federal awards in the past fiscal year? If No, skip to Question 13.

10. Was a single audit report completed per OMB Circular A133? If No, skip to Question 13.

11. Did the single audit result in 'No Findings?' If Yes, skip to Question 13.

12. If findings were identified, have the findings been resolved?
Monitoring Yes In Progress No N/A Scoring

13. Does the organization have documented policies and
procedures in place related to fraud investigations and reporting?

14. Does the organization have equipment monitoring
policies in place, including the tracking and safeguarding of equipment?

15. Does the organization inventory grant-funded equipment at least every two years?
Final Score
Name/Title of Preparer Signature Date
Name/Title of Mayor's Office Reviewer #1 Date
Name/Title of Mayor's Office Reviewer #2 Date
Mayor's
Office
Use
Only
Risk Scoring
Signature
Signature
Comments
Comments
Comments
Comments
6"4*':1
10 - 84
11 - 1
11 Contract for Local Hazard Mitigation Plan Update
May 4, 2022

Page 2 of 3 ends

State and local governments must prepare and adopt federally approved LHMPs in order to comply with FEMA requirements. Federal guidelines require LHMPs be updated and adopted by local governing authorities every five years. South Pasadena’s plan was initially developed in 2005 and updated in 2012 and 2018. A plan requires stakeholder involvement and a planning process that takes place over the course of a year. By beginning that process in the spring of 2022, it will allow the City to seek approval and adoption of the updated plan by mid-2023, thereby meeting the federal five-year requirement.

Analysis
As noted above LHMPs are required to be updated every five years in order to maintain funding eligibility from state and federal resources. The current South Pasadena LHMP was crafted by R.E. Patterson in 2017 and subsequently approved by Office of Emergency Services (OES) and FEMA in 2018.

Three consultants were contacted to provide bids for completion of an updated LHMP.

R.E Patterson $34,000.00
Atlas Planning Solutions $44,480.00
Constant Associates $49,999.95
Based on R.E. Patterson’s bid and their familiarity with the City of South Pasadena through previous plan updates, it is recommended that R.E. Patterson and Associates be awarded the contract to update the City of South Pasadena LHMP.

Fiscal Impact
Funding totaling $34,000 is encumbered in account number 101-5010-5012-8020 (Disaster Preparedness) over the current and upcoming fiscal year budget.

Legal Review
The City Attorney has reviewed this item.

Alternatives Considered

1. Staff considered developing the LHMP using city staff. However, due to the required commitment of hours and the need for expertise as well as the need to meet, or exceed, state and federal requirements, it is preferable to utilize a consultant.

2. FEMA Grant funding was also evaluated. The application and funding timeline were considered too tight to meet mid-2023 requirement.

Next Steps

1. Approve funding for consultant R.E. Patterson and Associates.

2. Initiate and complete assessment and mitigation steps.

3. Coordinate stakeholder preparedness review.
11 - 2
Contract for Local Hazard Mitigation Plan Update
May 4, 2022

Page 3 of 3 ends

4. Return to Council for approval of draft plan.

5. Submit the draft LHMP to OES for initial approval, then submit to FEMA for final approval.

6. Submit back to Council for final adoption mid-2023.

Community Outreach
Community outreach will be part of the LHMP development. This outreach will include, but is not limited to the City’s Public Safety Commission, SPUSD and contract agencies such as SoCal Gas and SCE.

Commission Review and Recommendation
This matter was reviewed by the Public Safety Commission on April 11, 2022.

Attachment:

1. Professional Services Agreement with R.E. Patterson and Associates 11 - 3
ATTACHMENT 1
Professional Services Agreement with
R.E. Patterson and Associates
11 - 4
1 PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena /R.E. Patterson and Associates)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and R.E. Patterson and Associates (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: development of updated Local Hazard Mitigation Plan for the City of South Pasadena.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Exhibit A

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Eric Zanteson, Division Chief. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
11 - 5
2 3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is thirty-four thousand dollars ($34,000.00).

3.5. “Commencement Date”: May 4, 2022

3.6. “Termination Date”: Upon acceptance by CalOES and FEMA and final adoption by council.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below.

Consultant may request extensions of time to perform the services required hereunder.

Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.
11 - 6
3 5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City.

Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services.

All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Russell Patterson shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three 11 - 7
4 (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B.

Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, 11 - 8
5 and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment.

Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. 11 - 9
6 10.RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11.INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property 11 - 10
7 damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been nonnegligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12.INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. 11 - 11
8 However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference:
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per
occurrence,
$2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation
• EL Each Accident
• EL Disease - Policy Limit
• EL Disease - Each Employee
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured 11 - 12
9 12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, non-owned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claims-made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an 11 - 13
10 endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement.

Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Eric Zanteson, Division Chief, South Pasadena, CA 95945.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City.

Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention 11 - 14
11 amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13.MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14.NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Eric Zanteson
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7300
Facsimile: (626) 403-7241
If to Consultant
Russell E. Patterson
Principal, R.E. Patterson and Associates
131 Loma Linda Court
Scotts Valley, CA 95066
(831) 438-3290 / Cell (408) 718-0004
[email protected]
With courtesy copy to:
11 - 15
12 Andrew L. Jared, Esq.

South Pasadena City Attorney
Colantuono, Highsmith & Whatley,
PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15.SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16.TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination.

In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17.INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
11 - 16
13 17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18.GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required.

All City data shall be returned to City upon the termination or expiration of this Agreement.
11 - 17
14 18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect.

City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause. 11 - 18
15 18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:______________________________
Signature
Printed:___________________________
Title:_____________________________
Date:______________________
“Consultant”
R.E. Patterson and Associates
By:______________________________
Signature
Printed:___________________________
Title:____________________________
Date:______________________
11 - 19
16 Attest:

By:__________________________________
Christina Muñoz
Deputy City Clerk
Date:________________________

Approved as to form:

By:__________________________________
Andrew Jared, City Attorney

Date:________________________

11 - 20
17 Exhibit A
The Scope of Services will likely span a year. Finalization includes acceptance of the updated plan by FEMA and OES.

1. Orientation
a. The LHMP planning and development process will include meeting with key City departments and stakeholders.
b. Three meetings shall take place and may be in person or virtual.

2. Hazard identification and profiling
a. Identification of natural threats to the community

3. Asset inventory
a. Vulnerability assessment of critical assets in the City b. Development of maps identifying those assets

4. Develop mitigation strategies
a. Review existing LHMP to assist in determining mitigation strategies b. Develop goals for discussion with Staff and stakeholders

5. Draft hazard mitigation plan
a. Use process above to develop a draft plan
b. Provide draft plan for staff and stakeholders for review c. Utilize comments and input to revise the plan as needed

6. Public draft review
a. Distribute draft plan as approved by Staff and stakeholders to the public for review
b. Allow a maximum of 30 day review period for public comment c. Formally present the updated plan to the city council for a public hearing and approval of a draft

7. CalOES/FEMA review
a. Once public review is complete submit draft plan to OES and FEMA b. Utilize the FEMA “crosswalk” tool

8. Plan adoption
a. Upon FEMA approval of the draft plan consultant may present to Council for adoption
11 - 21
18 Exhibit B
The fee schedule involves three disbursements.

Fee Schedule

1. Completion of first meeting $10,000

2. Delivery of first draft for Council approval $15,000

3. FEMA approval $9,000
Total not to exceed (based on above schedule) $34,000
11 - 22
Item No. 12

Memo
Date: April 27, 2022
To: The Honorable City Council
Armine Chaparyan, City Manager
From: Brian Solinsky, Chief of Police
Tom Jacobs, Lieutenant
City of South Pasadena
South Pasadena Police
Department
Re: May 4, 2022, City Council Meeting Item No. 13 - First Reading and Introduction of an Ordinance Adopting a Policy for the Approval, Acquisition, and Reporting of Military Equipment by the South Pasadena Police Department
Staff recommends City Council open the Public Hearing and continues the item onto the May 18,2022 City Council Meeting.

Item No. 13
13 - 1
14 - 1
14 Funding Request for July 4th Theatrical Presentation May 4, 2022

Page 2 of 2 ends

South Pasadena City CouncilMay 4, 2022

South Pasadena City Council
May 4, 2022