(Attachment 8) includes certain procurement, insurance, indemnification, and intellectual property use requirements. Those provisions will be analyzed, and if applicable, negotiated, prior to bringing back for final approval. Conceptual plans for the system are provided in Attachment 9.
Analysis
SCE Charge Ready Program (Level 2 Chargers)
The California Public Utilities Commission (CPUC) issued a decision adopted on September 2, 2020 approving SCE’s Charge Ready program. The decision approved the 4-year program and $436 million in funding, comprised of approximately $417.5 million for charging infrastructure, $14.5 million for marketing, education, and outreach, and $4.3 million for an evaluation of the Charge Ready infrastructure and market education programs. The Charge Ready program supports both local air-quality requirements and California greenhouse gas (GHG) reduction goals, including a 40% reduction of GHG emissions from 1990 levels by 2030 and an 80% reduction by 2050.
The program provides financial and technical assistance to expand the charging infrastructure available for electric vehicles (EVs), where SCE non-residential customers apply for EV charger installation assistance for specific sites with SCE accounts. SCE is generally responsible for designing and installing the supporting infrastructure (transformers, service wiring/conduits, and meters), and participants are generally responsible for the selection, purchase, and installation of the charging equipment.
However, the City has selected a ‘Make-Ready SCE-Built’ program option where SCE, at their cost, installs the customer-side equipment including charger electrical panels, conduits, and wires, in lieu of the City procuring its own contractor to install equipment.
At present, the program does not support the installation of DC Fast Charging (DCFC) or Level 3 chargers, and only Level 1 or Level 2 chargers are being considered.
The City submitted applications for five (5) sites to be considered for Level 2 chargers:
• City Hall Police, Fire, and staff/public parking lots • Library/Senior Center street parking
• Parking lot at Arroyo North Park
• Parking within the Maintenance Yard at 825 Mission
• Parking within the Compressed Natural Gas (CNG) Refueling Station and Yard at Stoney Drive / Lohman Lane for Dial-A-Ride buses and City utility vehicles SCE evaluated each site for compliance with its program criteria, including proximity to transformers, adequate space for installation, public utilization, American Disabilities Act (ADA) access requirements, overall project complexity, cost thresholds, and other goals established by the CPUC.
The Library/Senior Center, Maintenance Yard, and CNG Station project applications were declined by SCE, as they were not viable candidates for cost-effective installations. The Arroyo North Park public parking site is still under consideration and may be a viable site to qualify for the program. The City Hall parking lots with a 17 26 - 4 - 28
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proposed collective count of thirty-six (36) Level 2 chargers, were selected as a viable candidate. This was later updated to thirty-four (34) Level 2 chargers, after a Direct Current Fast Charging (DCFC)/Level 3 electric vehicle charger co-funded by the City and South Coast Air Quality Management District (SCAQMD) Mobile Source Review Committee (MSRC), was installed in the Fire Department parking lot. One basis for this selection was the joint-municipal utilization by police and fire departments, and the availability of the City staff parking lot for public opportunity charging.
The subject parking area behind City Hall is divided into three sections: the Police Department lot to the west, the City staff lot to the east, and the Fire Department lot between the east and west parking lots. The City staff lot will require ADA improvements that will be included in the design and construction performed by SCE.
The Police and Fire parking lots will not require ADA improvements, as these areas are not accessible to the general public, and it is assumed that parking spots would be assigned to specific staff members. The conceptual installation plan for all three lots is included as Attachment 3.
Thirty-four (34) electric vehicle chargers would be installed across the three lots, where thirty-four is the minimum number required in order for this site to qualify for Charge Ready program acceptance. The sixteen (16) chargers in the Police Department lot would support the department’s transition of twenty (20) internal combustion engine vehicles to battery electric vehicles, while the four (4) chargers in the Fire Department lot would support that department’s transition of its two (2) administrative internal combustion engine vehicles, and support other City staff electric vehicles. Fourteen (14) chargers would be installed in the City staff parking lot, and primarily used by City staff during normal business hours, but also available for paid-access public use during all other times.
SCE funds and performs the installation of the necessary transformers, electrical panels, meters, and service wiring/conduits, and the City agrees to operate and maintain the system for ten (10) years, with monthly monitoring. The value of this SCEfunded design and construction work is estimated around $500,000 to $700,000. The City is responsible for installing the chargers and charger pedestals or wall mounts.
This initial investment is estimated at approximately $100,000, and has been appropriated from the General Fund by the City Council in the adoption of the annual Fiscal Year (FY) 2022-2023 Capital Improvement Program (CIP) budget.
SCE has prepared a participation agreement for the City to review (Attachment 1). If the Council wishes to move forward with this program opportunity, a future public hearing will be scheduled and appropriately noticed, during which the Council may approve the City’s engagement in the SCE Charge Ready program as an energy conservation project. If approved, the City must procure the necessary chargers and provide proof of procurement to SCE. SCE will then develop the preliminary design and site plans for the project, which the City must accept – then permitting, design, and construction may begin. The City must grant SCE an easement, a sample of which is 17 26 - 5 - 29
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included as Attachment 2, and install the charging equipment. Once the systems are installed as proposed, the City would then request applicable incentive rebates offered by SCE. From agreement to execution, the process is expected to take about 9 months.
City Installation of Level 3 Chargers
Several parking spaces on the south side of the Police parking lot near the SCE electric meter have been reserved apart from the SCE Charge Ready Level 2 plan, for the installation of additional DCFC/Level 3 electric vehicle chargers to quickly charge patrol vehicles between shifts. A budget of $250,000 has also been appropriated from the General Fund for this work by the City Council in the annual FY 2022-2023 CIP budget.
Level 3 chargers can fully charge an electric vehicle in as little as 30-60 minutes. Full electrification of the Police fleet would require both Level 3 and Level 2 chargers.
Partial electrification of the Police fleet would require at least Level 3 chargers.
The selection of this location within the Police Department parking lot was facilitated by its proximity to the station, current use as a patrol set-up area, and proximity to the SCE power supply switchboard and meter for City Hall. The City Hall meter is rated to provide 1000 amperes of electricity, and it is expected that the Level 3 chargers may be able to draw on this supply. However, much of the City Hall electrical equipment is located in the basement of the facility, underneath the central courtyard, and therefore Level 3 charger installation will likely require additional distribution hardware located in the Police Department parking lot, reducing parking space. An unleaded gasoline underground storage tank, which is currently in use, is also located in the Police Department parking lot. Pursuant to the direction provide by the City Council, City staff are prepared to move forward contracting a design professional to develop a plan for Level 3 charger installation at this location.
Clean Power Alliance Power Ready Program
The Clean Power Alliance (CPA) partners with SCE to deliver ‘green’ energy, including solar, wind, and hydroelectric to communities across Southern California. South Pasadena residents benefit from 100% green power/renewable energy services through the CPA.
In an effort to support community energy reliability, CPA offers a Power Ready program, which could provide the City an energy resiliency installation at no cost as an additional benefit to being a CPA member agency. Through the Power Ready program, City staff and CPA have worked to select City Hall and the adjacent Hope/Mound parking lot site at which CPA will install a solar panel array, battery energy storage system, and the supporting electrical infrastructure needed to interface with the current facility’s electrical system. Systems are installed at no cost to the City and no increase to monthly utility payments – including solar, storage, and resilience as additional value to existing electrical utility costs. This additional value is made possible by the electrical energy provided by the solar system and/or battery storage system, CPA’s ability to draw power from the batteries during peak demand (CPA Demand Response), and the energy 17 26 - 6 - 30
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arbitrage and the time-of-use configuration utilized to purchase electricity during offpeak lower rates and storing that energy for use during peak rates. In addition, the energy resiliency provided allows the facility to operate critical loads (less than 20% of the full load) for at least four hours during a power outage. The Power Ready program design stipulates that approximately 25% of the Battery Energy Storage System (BESS) capacity be maintained as a “Reserve Capacity” that is always ready for an unplanned outage. The remaining 75% of capacity may be used for daily energy management services, notably energy arbitrage and peak demand clipping.
During the site selection process, City staff nominated sites, considering community benefit, city logistics, emergency sheltering, public access, and communications, among other priorities. CPA’s contractor narrowed the selection to a site that would maximize economic value and provide resiliency to the critical loads identified at that site.
CPA’s selection criteria considered:
• a single facility/meter served by CPA
• energy resilience need
• community benefit
• a sufficient site energy use for net energy metering (NEM) solar offset • a means to identify and justify critical loads
• ideal space and electrical utility proximity
• modern switchgear and electrical equipment
• existing energy-efficiency
• the CalFire region or CalEnviroScreen Disadvantaged Community status, and • an ability to execute a site agreement without major constraints The City sites considered included City Hall, the Library, and Garfield Reservoir.
However, the age and geometric dynamics of the roofs, as well as tree canopy shading, added complications to selecting City Hall or the Library, and the initial evaluation yielded Garfield Reservoir as the priority selection. However, an idea emerged to install the solar panels in the City public parking lot adjacent to City Hall and transfer generated power via underground conduit to City Hall. This arrangement had previously been thought infeasible, as there were several program and regulatory restrictions to implement this configuration, including solar/storage equipment installed on two parcels and across a public right-of-way, aggregating multiple SCE accounts, and transferring power between two sites. South Pasadena’s CPA Board Director facilitated a review of these restrictions with SCE, and SCE confirmed that the conceptual design could move forward without any regulatory complication.
During initial feasibility analysis, South Pasadena and CPA’s contractor have received acceptance from the SCE planning department to combine the parking lot account and City Hall Complex account into a single account, to erect solar carports in the parking lot, and to use the solar panels to power City Hall loads, connecting the two via an underground conduit running under Mound Ave. In the event of a grid outage, the 17 26 - 7 - 31
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Power Ready goal is to enable some limited critical loads to remain operational. At City Hall, there is a 125 kW gas-powered generator currently backing up many plug loads, lighting loads, dispatch operations, Information Technology (IT) servers, and some additional critical infrastructure. One approach for the solar and storage system is to back up these same critical loads and take priority over the generator, allowing for carbon-free resilience, and relegating the generator to a backup of last resort.
The parking lot adjacent to City Hall can accommodate 230 kilowatts (kW) of photovoltaic solar panels, spread across three multi-vehicle carports. This is projected to generate approximately 400,000 kilowatt-hours (kWh) per year, roughly 75% of the facility’s current annual usage of 543,000 kWh (using 2019 interval data). This annual usage would increase after the transition to electric Police and Fire vehicles. The Battery Energy Storage System (BESS) would likely be located in the parking lot on the north, central side of City Hall next to the Fire Department, with a capacity of approximately 167 kW / 667 kWh. Altogether, the Power Ready Program anticipates CPA will install a total of 8 Megawatt-hours (MWh) of storage and 5 Megawatts (MW) of solar systems across member jurisdictions in its two-county service area.
If the Council wishes to move forward with this program opportunity, a future public hearing will be scheduled and appropriately noticed, during which the Council may approve the City’s engagement in the CPA Power Ready program.
Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program The stormwater capture component of the project includes installation of new underground cisterns inside the existing City Hall parking lot, and drainage improvements to redirect stormwater runoff to the cisterns. The project will also feature improvements and minor alterations to the area existing landscaping, including a passive gravity irrigation system to utilize the stored stormwater for landscape irrigation via solar powered pumps. For this project, Metropolitan Water District (MWD) has extending an opportunity to South Pasadena to participate in its Stormwater for Direct Use Pilot Program, and the City has proposed to integrate the MWD program into the electrification work. This program provides funding to construct projects that can provide stormwater capture and reuse data to MWD to facilitate a better understanding of these types of projects. The MWD grant opportunity requires the project to have an estimated minimum design capture and use of one acre-foot of water (325,851 gallons) per year. To meet this design standard, stormwater drainage capture in the City Hall parking lots and along the roadways surrounding City Hall, would be directed to the underground cistern system. The City has one year from agreement execution to complete installation of metering equipment and begin monitoring, and is then required to continue with three years of monitoring and reporting. The project cost is estimated at $1,000,000, including a $500,000 matching grant from MWD. An overview of the MWD Stormwater for Direct Use Pilot Program is included in Attachment 7, and conceptual plans for the system are provided in Attachment 9.
Climate Impacts
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Research conducted by the South Pasadena Police Department on United States Environmental Protection Agency (EPA) statistics, shows that each gallon of gasoline burned produces 8,887 grams or 19.6 pounds of CO2. On an annual basis, a gaspowered Ford Patrol Vehicle (FPV) is responsible for producing 42,198 pounds, or
19.14 metric tons, of CO2 emissions. Based on EPA data, the City estimates that existing administrative vehicles in the police and fire department fleets produce approximately 4.6 metric tons of CO2 emissions annually. As the Police Department seeks direction in replacing existing internal combustion engine vehicles with battery electric vehicles, the City expects to realize an estimated reduction of approximately 2,687 metric tons of CO2 projected by 2030. These 2,687 metric tons of CO2 represents
14.5% of the City’s overall 2030 GHG emissions reduction target of 18,578 metric tons of CO2, and far exceed the CAP’s ‘M.2’ greenhouse gas emissions reduction goal of 23 metric tons of CO2e (carbon dioxide equivalents).
Facility Concerns
The aforementioned installations will be constructed on City owned property at or near City Hall. Based on the findings of a facility condition assessment conducted in 2017, City Hall, Council Chambers, and the Police and Fire Departments each required significant capital needs for repairs: $440,000 recommended immediately, and an additional $315,000 over ten years (in 2017 dollars).
This fiscal year, the City is planning a comprehensive condition, safety, space planning, and functional use assessment of facilities, including the City Hall complex, to develop short-and-long-term facility repair and replacement plans. It is expected that the findings of this assessment may yield significant repair needs for City Hall, in addition to the 2017 findings, if not full replacement of the facility. It should be noted that the SCE Charge Ready and CPA Power Ready program agreements contain requirements that impose a financial liability on the City, i.e. clawback costs, if the agreed period of use for the new infrastructure is not realized.
Given the infrastructure investment considered in this report, it is appropriate to also consider the future facility improvements at City Hall, as well as the short-and-long term projected energy savings. In one view, the future facility infrastructure needs at City Hall may warrant deferring one or more of these projects, until an assessment and/or other projects can be completed. In another view, the immediate public safety vehicle needs, the energy cost savings realized in a short period of time, and the achievement of Climate Action Plan goals, may warrant proceeding with one or more of the projects now, and amortizing the future facility costs into the budget of these projects.
Procurement and Energy Conservation
California Government Code Section 4217.10 allows the City to forego its standard lowbid public procurement process to implement energy conservation, cogeneration, and alternate energy supply projects when in the City’s best interest. The Code requires this determination be made at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance. If the Council wishes to move forward with the 17 26 - 9 - 33
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SCE Charge Ready and/or CPA Power Ready program opportunities presented, a future public hearing will be scheduled and appropriately noticed, during which the Council may approve the City’s engagement in the program(s). In addition, the Code requires that the City finds the anticipated cost of the energy provided by the facility will be less than the anticipated marginal cost of energy that would have been consumed by the public agency in the absence of those purchases, and that the difference, if any, between the fair rental value for the real property subject to the facility ground lease and the agreed rent, is anticipated to be offset by below-market energy purchases or other benefits provided under the energy service contract.
Additional information to assist with the determination on the energy conservation value of these projects will be deliberated at the future public hearing, should the Council decide to move forward with such a hearing. The code grants public agencies great latitude in characterizing components of energy conservation facilities as personal or real property and in granting security interests in leasehold interests and components of the alternate energy facilities to project lenders.
The South Pasadena Police Department has analyzed the economics of transitioning to electric vehicles, and found that energy costs will be reduced more than ten-fold, shifting from $4,355 in gasoline fuel costs per year to $336 in electrical energy costs per year. Therefore, including vehicle purchase/lease cost, fuel cost reduction, and maintenance cost reduction, transitioning to an all-electric fleet summates to about a fourth of the current cost, from $0.40 per mile to $0.10 per mile ($0.30 per mile savings).
Total savings over ten years are projected at $312,282. This cost savings is in addition to impacts associated with the 42,198 pounds of carbon dioxide emissions released each year, if not implementing an electric vehicle conversion.
Installation of the electric vehicle chargers will also qualify the City for Low Carbon Fuel Standard (LCFS) credits. The LCFS program is a market-based incentive to reduce carbon impact of California transportation fuels, with goals set by the California Air Resource Board (CARB). Carbon-based fuel importers and refiners must offset the impacts of their product by purchasing LCFS credits from generators and consumers of lower carbon-intensity fuels (i.e. electricity, biofuel, renewable diesel, etc.) to meet compliance. One LCFS credit represents one metric ton (MT) of CO2 displaced, and the value of a credit changes daily based on the market. Through an environmental commodity broker, the City can generate credit revenue in this program, where one LCFS credit represents approximately 1,200 kilowatt-hours (kWh) of low carbon electrical energy use, valued between $160 and $200 each. With electric vehicle battery capacities estimated at 50-80 kWh, the credit generation from charging a full electric fleet each day could yield thousands of dollars in LCFS credits per month in addition to fuel and maintenance cost savings. Overall, combined fuel savings and LCFS credits can save at least $0.40 per mile with a fully electrified police and fire administrative fleet. This is in addition to the cost savings achieved by entering into one or more of the program opportunity agreements, which will provide the City use of 26 - 10 17 - 34
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equipment costing hundreds of thousands of dollars without the need to purchase the equipment or pay leasing fees.
Commission Review and Recommendation
On December 6, 2021, the Natural Resources and Environmental Commission recommended to the City Council that the Police Department transition their entire vehicle fleet, and the Fire Department transition their administrative vehicle fleet, to battery electric vehicles. This recommendation was made in concert with the Commission’s consideration of the electric vehicle charging infrastructure necessary to support this transition through the Charge Ready program.
Fiscal Impact
The SCE Charge Ready program requires the City to purchase chargers, operate and maintain them for ten (10) years, as well as provide networking services for monitoring.
City staff expect the initial charger equipment, installation, and ten-year network services procurement to cost approximately $200,000, after equipment rebates are applied. However, an overall cost savings is expected through energy conservation in the application of one or more of the projects. This evaluation will be discussed at a future public hearing to determine whether the City Council should forego its standard low-bid public procurement process to implement energy conservation/alternate energy supply, should the Council decide to schedule such a hearing.
On June 10, 2022, City staff submitted a grant application to the South Coast Air Quality Management District (SCAQMD) Mobile Source Review Committee (MSRC) Transformative Transportation Strategies & Mobility Solutions Program. The grant program awards funding to innovative and transformative transportation and mobility concepts that not only are effective in reducing air pollution and congestion, but also serve as a reproducible model for other agencies to follow. The City requested $1,000,000 in grant funding to both finance the infrastructure installations identified in this report, and support the lease/purchase of public safety fleet vehicles.
The MWD Stormwater for Direct Use Pilot Program provides $440,000 in project construction costs and $60,000 for reporting costs, at a total of $500,000, which must be matched by the City. Stormwater and water efficiency project funding is available in the General Fund 101 Designated Stormwater Reserve, which has a current balance of $600,000, and the Water Efficiency Fund 503, which has a current balance of $985,737, and will net another $54,605 this year after expenditures. During the budget adoption process, Council discussion indicated interest in accessing these funds for this project.
Environmental Analysis
Environmental impact assessments for the installations are to be conducted by SCE as part of the Charge Ready program and by the developer of the solar and battery storage system as part of the CPA Power Ready program.
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Installation of several Level 3 electric vehicle chargers by the City in the Police Department Parking Lot, where patrol vehicles are already staged or fueled, does not expand current use. Stormwater capture/irrigation equipment for an existing drainage system at an existing facility is a negligible expansion. Therefore, both installations are exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities." Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.
Attachments
1. SCE Charge Ready Program Charging Infrastructure and Rebate Participation Agreement
2. SCE Charge Ready Program Sample Grant of Easement
3. SCE Charge Ready Program South Pasadena City Hall Conceptual Plan
4. CPA Power Ready Program Fact Sheet
5. CPA Power Ready Program Draft Template Memorandum of Understanding
6. CPA Power Ready South Pasadena Site Assessment Overview: City Hall, Fire, and Police Complex
7. MWD Stormwater for Direct Use Pilot Program Informational Flyer
8. Stormwater for Direct Use Pilot Program Draft Agreement between Metropolitan Water District of Southern California, Upper San Gabriel Valley Municipal Water District, and City of South Pasadena for the City Hall Stormwater Direct Use Project
9. South Pasadena City Hall Stormwater Direct Use Project Conceptual Plan 26 - 12 17 - 36
ATTACHMENT 3
Enterprise Lease Management
Master Equity Lease Agreement
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ATTACHMENT 4
SCE Charge Ready Program Charging Infrastructure and
Rebate Participation Agreement
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Charge Ready
Charging Infrastructure and Rebate
Participation Agreement
This Charge Ready Charging Infrastructure and Rebate Participation Agreement (Agreement) sets forth the terms and conditions for Program Participant to participate in the Program. Pursuant to the terms of this Agreement, SCE will (1) install the Infrastructure (as defined herein) at no cost to the Program Participant; and, (2) if applicable, remit the Charging Equipment Rebate, and/or the Maintenance and Networking Rebate after all terms and conditions have been met by the Program Participant.
All Program Participants are eligible for no-cost installation of the utility-side and Customer-Side Make-Ready Infrastructure.
Program Participant hereby agrees to the following terms and conditions of the Charge Ready Charging Infrastructure and Rebate Program (the “Program”).
APPROVED CHARGING PORTS
1. Total Number of Approved Charging Ports:
The commitment to procure and install the number of approved Charging Ports applies whether or not the Program Participant is eligible to also receive a rebate for the installed charging equipment, as SCE will design and install the Infrastructure based on this commitment.
The Program Participant is required to install the quantity and power level of approved Charging Ports set forth in this Agreement. Failure to procure and install the agreed upon number may lead to termination of this Agreement, at SCE’s discretion.
Number of Charging Ports and Power Levels approved by SCE.
Power Level (L1) Port count: 0
Power Level (L2) Port count: 34
Power Level (DCFC) Port count: 0
2. Rebates (if applicable):
2.1. Charging Equipment Rebate
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If Program Participant is eligible to receive a rebate for the purchase and installation of charging equipment, the rebate amount paid to the Program Participant will be reduced to ensure that when combined with any other thirdparty rebates or incentives, the total rebate received by Program Participant does not exceed the Program Participant’s total costs for procuring and installing the equipment. Following the successful installation of the Charging Equipment, the Program Participant will certify whether it has received any other third-party rebates or incentives, so that SCE can determine the appropriate rebate payment.
The following table reflects that rebate values in effect at the time this agreement was issued:
Charging Infrastructure and
Rebate
DAC
Excluding
Fortune 1000* Multi-Family
Others
Including
Fortune 1000*
L2 $2,900 $1,450 $725
2.2. Maintenance and Networking Rebate
This rebate option is only available to Multi-Family Property sites located in a designated top quartile DAC. The rebate provides a one-time payment intended to offset the maintenance, networking and warranty costs associated with owning and operating L2 charging equipment. This rebate is intended to cover most of the costs associated with 10 years of the equipment’s operation. The total rebate received by Program Participant will not exceed the Program Participant’s actual costs.
APPROVED SITE LOCATION AND DESIGN
3. Description of Approved Location at the Site:
Brief description of the mutually approved location on the Program Participant’s Site where Infrastructure will be installed.
Site Description: SCE Infrastructure Upgrade for South Pasadena City Hall Parking Site Address: 1414 MISSION ST, SOUTH PASADENA, CA, 91030
4. Conceptual Design of the Infrastructure deployment at Program Participant’s Site:
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Program participant has reviewed and approved the Conceptual Design, as provided by SCE, showing the location within the Site where SCE will deploy the charging infrastructure. MAKE-READY INFRASTRUCTURE WORK
5. The Make-Ready Infrastructure:
If the Program Participant elects to have SCE install the entire Make-Ready Infrastructure, SCE will do so at no cost to the Program Participant. In this case, the Make-Ready Infrastructure will be part of the “Infrastructure” as defined in this Agreement.
SCE-installed Customer-Side Make-Ready Infrastructure.
PROGRAM PARTICIPATION TERMS AND CONDITIONS
Program Participant agrees that its participation in the Program is subject to the following terms and conditions:
6. Definitions:
6.1. AHJ – Authority Having Jurisdiction: The responsible government entity having geographically-based jurisdiction that typically approves, inspects, and permits construction projects (e.g., City, County, Fire, Division of State Architect, etc.).
6.2. Approved Product List: The list of Charging Equipment qualified by SCE and meeting SCE’s technical requirements. Program Participant must select Charging Equipment from the Approved Product List to receive applicable Charging Equipment Rebate (if available).
6.3. CalEnviroScreen 3.0 (or its equivalent): see Disadvantaged Communities.
6.4. Charging Equipment: Qualifying Charging Equipment that meets the technical specifications set forth by SCE. Charging Equipment that qualifies for the Rebate, if available, are listed in the Approved Product List, which can be found on SCE’s website at www.SCE.com/APL. See also Power Levels.
6.5. Charging Equipment Supplier: The entity from which the Charging Equipment is purchased.
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6.7. Charging Ports: See Charging Stations.
6.8. Charging Stations – EV Charging Equipment: EV Charging Equipment interconnects with the electricity grid at a charging site to an electric vehicle, whether using alternating current (AC) or direct current (DC). An individual charging station unit may contain one or more charging ports for the purpose of connecting the electric vehicle to a grid connected power source capable of recharging the vehicle’s battery pack. The individual connectors of the Charging Station are referred to as ports (referred to in this agreement as Charging Ports). Each charging station may charge one or more vehicles depending on the number of ports with which each unit is equipped. For dual-port stations, power cannot be throttled during non-DR events and each port must be able to deliver full power to both vehicles that are charging simultaneously. For example, a dual-port L2 station rated at 7.2 kW must be able to deliver 7.2 kW of power to both vehicles when two vehicles are charging simultaneously.
6.9. Commitment Period: The ten (10) year period where Program Participant must maintain all Charging Equipment in working order at the Site. The Commitment Period will commence on the In-Service Date of the Charging Equipment.
6.10. Conceptual Design: Map and related documents, as applicable, that show the proposed layout of the Infrastructure and Charging Equipment, including but not limited to, conduit routing and equipment placement.
6.11. California Public Utilities Commission (CPUC): The California state regulatory agency that is responsible for regulating privately owned electric, natural gas, telecommunications, water, railroad, rail transit, and passenger transportation companies.
6.12. CPUC’s Transportation Electrification Safety Requirements Checklist: The Safety Requirements Checklist applies to CPUCApproved Transportation Electrification Programs and can be downloaded from: www.cpuc.ca.gov/WorkArea/DownloadAsset.aspx? id=6442458882
6.13. Customer-Side Infrastructure: See “Make-Ready Infrastructure.”
6.14. Customer-Side Make-Ready Rebate: The rebate intended to offset a portion of the Participant’s costs if Participant elects to perform the Customer-Side Make-Ready Infrastructure work, following the completed 17 - 48
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installation of the Make-Ready Infrastructure and submission of required documentation.
6.15. Demand Response: Demand Response (DR) programs encourage a reduction of electricity use during certain time periods, typically during on-peak hours or when demand for electricity is high, and/or can provide incentives to use electricity during periods of excess generation or when demand for electricity is lower.
6.16. Disadvantaged Communities (DACs): Census tracts in SCE’s service territory with a top quartile score according to California Environmental Protection Agency’s California Communities Environmental Health Screening Tool. SCE will use the current applicable version of the CalEnviroScreen tool to verify site status.
6.17. Enrollment Portal: The website where Program Participants can apply for the Program, check application status, and upload most required documents.
6.18. Electric Vehicle Infrastructure Training Program (EVITP) Certification: The document certifying an electrician has gone through the Electric Vehicle Infrastructure Training Program process. For more information, please visit https://www.evitp.org.
6.19. Fortune 1000: Fortune 1000 companies include companies listed on the Fortune 1000 list, subsidiaries of Fortune 1000 companies, corporate stores of Fortune 1000 companies, and international companies with annual revenue at or above the lowest cutoff point in Fortune 1000.
6.20. Final Design: Map and related documents, as applicable, that show the proposed layout of the Infrastructure and Charging Equipment, including but not limited to, conduit routing and equipment placement. The Final Design is the engineered construction drawing submitted for permitting and will be completed after this Agreement is executed and prior to start of construction.
6.21. Final Invoice: Statement of the total amount paid by Program Participant to Charging Equipment Supplier(s) for the purchase, and installation of the Charging Equipment.
6.22. Grant of Easement: A contractual agreement to grant right of way for SCE to construct, maintain, operate, and repair any SCE-installed infrastructure.
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6.23. In-Service Date: The earliest date on which the EV Charging Equipment is installed and operational.
6.24. Infrastructure: The necessary Infrastructure on both the utility-side and customer-side of the electric meter (i.e., “make-ready”) that SCE will design, construct, and install at no cost to the Program Participant pursuant to this Program. Infrastructure, as defined herein, does NOT include (1) purchase or installation of the Charging Equipment; or (2) the customer-side portion of the Make-Ready Infrastructure, if the Program Participant elects the self-installed Customer-Side Make-Ready Infrastructure option.
6.25. Make-Ready Infrastructure: Infrastructure located on both the utility-side and customer-side of the meter is also referred to as the Make-Ready Infrastructure. The Utility-Side Infrastructure includes all infrastructure work from SCE’s distribution system to a new circuit panel that will be installed to support EV charging. SCE will always be responsible for designing, procuring, installing, and maintaining the necessary infrastructure located on the utility side of the meter. The Customer-Side Make-Ready Infrastructure includes all infrastructure from the new panel that will be set as part of the Utility-Side Infrastructure work, up to the first point of interconnection with the Participant’s Charging Equipment.
Participants will have the option to have SCE perform the Customer-Side Make-Ready Infrastructure work or perform that work themselves and qualify to receive the Customer-Side Make-Ready Rebate.
6.26. Make-Ready Rebate: See Customer-Side Make-Ready Rebate.
6.27. Multi-Family Property (also referred to as multi-unit dwelling, or MUD).
The definition for enhance rebate qualifying sites include:
6.27.1.Residential properties – Structures that are designed to accommodate two or more tenants with shared parking areas.
6.27.2.Apartment Buildings – Structure(s) containing two or more dwelling units that may also include common areas and facilities, e.g., entrances, lobby, elevators or stairs, mechanical space, walks, grounds, recreational facilities, and parking both covered and open.
6.27.3.Retirement Communities, Townhomes, Condominiums – Residential communities with shared parking areas managed by an HOA or an equivalent association.
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6.27.4.Mobile Home Parks – Residential mobile home communities with shared parking areas.
6.27.5.University & Military Housing – Student or military housing units or apartments with individual cooking facilities (except conventional dormitories and barracks with cafeteria type kitchens).
6.27.6.Timeshares – Vacation property communities with shared parking areas managed by an HOA or an equivalent association.
6.27.7.Public Parking with Dedicated Overnight Resident Passes – Public parking lots designated for nearby multi-family residents for overnight parking. Charging Stations can be open for public use during day-time hours.
6.28. Network Service Provider: The third-party entity that will provide Network Services for the Charging Equipment. The Network Service Provider will be required to transmit port level data and other information to SCE complying with Program requirements.
6.29. Ports: See Charging Stations.
6.30. Power Levels: Charging Equipment Power Levels.
Level 1 (L1) Charging: Low power charging, typically at or below 120 volts.
Level 2 (L2) Charging: Medium power charging, typically delivered between 220 and 240 volts.
Direct Current Fast Charging (DCFC): Charging equipment that provide a high-power DC current, and for this program at least 50 kW, to the electric vehicle's battery without passing through any onboard AC/DC converter, which means the current is connected directly to the battery.
6.31. Preliminary Design: The set of engineered, working drawings of the Infrastructure. The design includes project specifications, conduit routing, electrical equipment specifications and calculations, project related Site improvements and construction details
6.32. Program: Also referred to as the Charge Ready Charging Infrastructure and Rebate Program. This Program is designed to help Program Participants install the charging infrastructure needed to enable drivers to refuel their light-duty electric vehicles.
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6.33. Program Guidelines: Program reference documents developed by SCE that provide program information, including but not limited to the program participation requirements.
6.34. Program Participant: The SCE non-residential entity that enters into this Agreement.
6.35. Property Owner/Site Owner: Individual or entity authorized representative of entity holding title in the Site where the Charging Equipment and Infrastructure will be located.
6.36. Rebate Payment: The payment made by SCE to Program Participant, or its designated assignee, after the eligible Program Participant procures and installs the Charging Equipment, meets the qualification requirements for the Customer-Side Make-Ready Rebate, and/or the Maintenance and Networking Rebate, in accordance with this Agreement, as verified by SCE, in SCE’s sole discretion.
6.37. Site: The premises, owned, leased or operated by Program Participant, where the Charging Equipment will be installed.
6.38. Time-of-Use (TOU) Rate Plans: Rate plans which feature energy charges that vary based on the time of day, the day of the week, and the season. Some plans also include demand charges that are based on the maximum amount of electricity your business uses at once.
6.39. Utility-Side Infrastructure: See Make-Ready Infrastructure.
7. Eligibility.
Program Participant certifies that it meets, and will continue to meet throughout its participation in the Program, all eligibility requirements of the Program, including, but not limited to:
7.1. Program Participant is a non-residential SCE entity with at least one active service account.
7.2. The installation site is located in SCE’s service territory.
7.3. Program Participant agrees to provide, or cause the Site Owner to provide, SCE with the rights of way across public or private property (as applicable) and to obtain any necessary permits to install Charging Equipment, without cost to SCE.
7.4. Program Participant will comply with all Program requirements outlined in the Charge Ready Program Guidelines.
8. Additional Representations of Program Participant during the Term of the Agreement.
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Program Participant:
8.1. Program Participant agrees to purchase and install the Charging Equipment, as set forth in this Agreement. Program Participant agrees that the number of Charging Ports and their charging power level set forth in Section 1 cannot be modified after execution of this Agreement, without express written consent of SCE, at SCE’s discretion.
8.2. All charging equipment must be selected from SCE’s Approved Product List (APL) or otherwise approved by SCE for installation under this Program, in a quantity approved by SCE.
8.3. Program Participant agrees to have APL listed charging equipment installed by a qualified C-10 licensed and insured contractor.
8.4. Agrees to ensure their EVSE equipment installer follows all relevant State and local codes, and AHJ permitting requirements. All installed equipment must be correctly rated for the location where it will be installed (outdoor rated if applicable, conforming with ventilation requirements). The EV charging current shall not exceed 80% of the branch circuit rating. All EVSE installations must comply with the SB350 safety requirement checklist.
8.5. Agrees to ensure their EVSE equipment installer will not install and energize any EVSE or associated equipment capable of generation or bidirectional operation without Permission to Operate from SCE.
8.6. Agrees to procure, own, install, operate, and maintain the Charging Equipment in good working order at the site for a minimum of ten (10) years from the In-Service Date of Charging Equipment (“Commitment Period”).
8.7. Agrees that, if at any time during the Commitment Period the Charging Equipment is replaced, only SCE approved EVSE will be installed and all associated costs will be the responsibility of the Program Participant.
8.8. Agrees to contract with a qualified electric vehicle charging equipment Network Service Provider approved by SCE to record and transmit EV charging usage and other data to SCE.
8.9. Program Participant authorizes SCE to act on Program Participant’s behalf to voluntarily grant a Third Party access to receive information relating to Charging Station data, billing records, billing history, pricing information, and all meter usage data used for bill calculation for all 17 - 53
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meters participating in this Program. This authorization expires ten (10) years from the Charging Equipment’s In-Service Date.
8.10. Program participant authorizes the use of the collected Charging Station and related meter and billing data for regulatory reporting, program evaluation, industry forums, case studies or other similar activities, in accordance with applicable laws and regulations.
8.11. Acknowledges and agrees that the actual Make-Ready Infrastructure may vary from the Conceptual Design, if, in SCE’s sole discretion, actual Site conditions or AHJ direction requires such changes.
8.12. Acknowledges that funding pursuant to this Agreement is only reserved after SCE receives a copy of this Agreement signed by Program Participant and Property Owner (if different from Program Participant).
The Program Participant also acknowledges that reserved funding may be withdrawn, and SCE may terminate this Agreement, both in SCE’s sole discretion, if Program Participant breaches the Agreement.
8.13. Agrees to comply with the established timelines and required documentation set forth in the Program Guidelines.
8.14. Represents and warrants that if Program Participant has applied for or received any other incentives or rebates for the Charging Equipment, Customer-Side Make-Ready Infrastructure, or Charging Equipment Maintenance and Networking program Participant shall notify SCE of any such incentives or rebates as soon as reasonably practicable. In the event that any such incentives or rebates, when combined with Program rebates, would reimburse Program Participant for more than 100 percent of their costs, SCE shall decrease the issued rebate amount if not yet paid, or if already paid, submit a reimbursement request to the Program Participant for the amount of the Rebate Payment exceeding 100 percent of the Participants costs.
8.15. Program Participant agrees that the electricity meter(s) associated with the EV charging equipment will be provided service under a TOU rate plan.
8.16. Participants must enroll in at least one qualifying Demand Response Program.
8.17. Agrees to ensure information of newly installed Charging Equipment, if accessible to the general public, will be registered with the US Department of Energy’s Alternative Fuel Data Center (https:// 17 - 54
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afdc.energy.gov/stations/#/analyze), and with the US Department of Energy’s EV Charging Station Locations mapping tool, accessible at (https://www.afdc.energy.gov/fuels/electricity_locations.html#/find/ nearest?fuel=ELEC), and that only one set of information is reported between the Program Participant and Charging Equipment Supplier.
8.18. Agrees to submit a completed IRS tax form W-9, and California Franchise Tax Board form 590 if applicable, or to provide line items from those forms as SCE may request, in order for SCE to process any Rebate Payment.
8.19. Represents and warrants that the execution and delivery of this Agreement, and the performance by Program Participant of its obligations under this Agreement, have been duly and validly authorized, and this Agreement is a legal, valid and binding obligation of Program Participant.
8.20. SCE, at its sole discretion and in accordance with its applicable tariffs, design standards, and AHJ permitting requirements, will locate, design, and install the utility-side, and possibly the customer-side Infrastructure depending on the Participants choice. SCE is responsible for all costs associated with Infrastructure deployed by SCE pursuant to this Agreement.
8.21. SCE will pay the Charging Equipment Rebate, if applicable, after SCE has verified correct installation of the Charging Equipment, consistent with this Agreement, subject to Program Participant meeting all Program requirements. The actual Charging Equipment Rebate Payment amount shall not exceed the actual reasonable costs of the Charging Equipment, and its installation, as set forth in the Final Invoice(s) and consistent with the Program Participant’s contract with the Charging Equipment Supplier(s) and installers.
8.22. SCE will pay the Maintenance and Networking Rebate to qualifying participants following the installation of the Charging Equipment and subject to Program Participant meeting all Program requirements.
8.23. For sites that qualify to participate under the Multi-Family Property sites definition by providing Public Parking with Dedicated Overnight Resident Passes, Participant agrees to ensure that overnight parking will be reserved and dedicated for nearby multi-family residents for the duration of the commitment period.
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8.24. Agrees to participate in SCE sponsored customer satisfaction and other surveys following completion of the Project, upon request of SCE.
9. Term and Termination:
9.1. Term: The term of this Agreement shall begin upon the date that both Parties have signed the Agreement and end ten (10) years from the InService Date of the Charging Equipment, unless otherwise terminated earlier pursuant to this Agreement (“Term”).
9.2. Termination: If the Program Participant fails to comply with any of the terms and conditions of this Agreement, SCE, in its sole discretion, may terminate this Agreement after sending Program Participant a notice of default that remains uncured for five (5) business days from receipt, except in the case of a safety or security violation, in which case, SCE may terminate the Agreement immediately and take all other necessary actions, including but not limited to, disconnecting power to the Charging Equipment, in SCE’s sole discretion, to cure such safety or security violation(s).
9.3. Termination Costs: If this Agreement is terminated prior to the end of the Term because (1) Program Participant terminates its participation in this Program, (2) Program Participant, prior to the end of the Commitment Period, fails to install, or removes without replacing, the Charging Equipment or Program Participant-owned make-ready infrastructure, if applicable; or (3) SCE terminates this Agreement due to Program Participant’s failure to comply with the terms and conditions of the Agreement, in accordance with Section 9.b. (Termination) hereof, the Program Participant shall pay (a) all costs actually incurred, or committed to be incurred, by SCE, as of the termination date, in connection with designing and deploying the Infrastructure at the Site; and (b) the Rebate Payment (if already paid). If the Charging Equipment or the Make-Ready Infrastructure, if applicable, are installed, the amount due to SCE for both (a) and (b) above will be prorated over a ten-year period, beginning from the In-Service Date of the Charging Equipment. SCE will invoice the Program Participant for such costs, and Program Participant shall pay such invoice within sixty (60) days of receipt.
10. Indemnification and Liability; No Representations or Warranties
10.1. Program Participant understands that SCE makes no representations regarding manufacturers, dealers, contractors, materials or workmanship 17 - 56
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of the Charging Equipment. Further, SCE makes no warranty, whether express or implied, including without limitation the implied warranties of merchantability and fitness for any particular purpose, use, or application of the products and services under the Program. Program Participant agrees that SCE has no liability whatsoever concerning (1) the quality, safety or installation of such products, including their fitness for any purpose, (2) the workmanship of any third parties, (3) the installation or use of the products. Program Participant hereby waives any and all claims against SCE, its parent companies, directors, officers, employees, or agents, arising out of activities conducted by or on behalf of SCE under the Program. Without limiting the generality of the foregoing, Neither SCE nor Program Participant shall be liable hereunder for any type of damages, whether direct, or indirect, incidental, consequential, exemplary, reliance, punitive or special damages, including damages for loss of use, regardless of the form of action, whether in contract, indemnity, warranty, strict liability or tort, including negligence of any kind.
10.2. Indemnification of SCE. To the fullest extent permitted by law, Program Participant shall, at SCE’s request, indemnify, defend, and hold harmless SCE, and its parent company, subsidiaries, affiliates, and their respective shareholders, officers, directors, employees, agents, representatives, successors, and assigns (collectively, the “Indemnified Parties”), from and against any and all claims, actions, suits, proceedings, losses, liabilities, penalties, fines, damages, costs, or expenses, including without limitation reasonable attorneys’ fees (a “Claim”), resulting from (a) any breach of the representations, warranties, covenants, or obligations of Program Participant under this Agreement, (b) any act or omission of Program Participant, whether based upon Program Participant’s negligence, strict liability, or otherwise, in connection with the performance of this Agreement, or (c) any third-party claims of any kind, whether based upon negligence, strict liability, or otherwise, arising out of or connected in any way to Program Participant’s performance or nonperformance under this Agreement. This indemnification obligation shall not apply to the extent that such injury, loss, or damage is caused by the sole negligence or willful misconduct of SCE.
10.3. Responsibility for Repairs. If Participant -installed equipment damages SCE-owned Infrastructure, Participant will be responsible for any costs 17 - 57
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associated with making any necessary repairs. If SCE identifies an improper installation of Participant-installed equipment, Participant agrees to pay for and be responsible for making any necessary corrections in the manner requested by SCE.
10.4. Defense of Claim. If any Claim is brought against the Indemnified Parties, Program Participant, at SCE’s request, shall assume the defense of such Claim, with counsel reasonably acceptable to the Indemnified Parties, unless in the opinion of counsel for the Indemnified Parties a conflict of interest between the Indemnified Parties and Program Participant may exist with respect to such Claim. If a conflict precludes Program Participant from assuming the defense, then Program Participant shall reimburse the Indemnified Parties on a monthly basis for the Indemnified Parties’ defense costs through separate counsel of the Indemnified Parties’ choice. If Program Participant assumes the defense of the Indemnified Parties with acceptable counsel, the Indemnified Parties, at their sole option and expense, may participate in the defense with counsel of their own choice without relieving Program Participant of any of its obligations hereunder.
11. Miscellaneous
All Applicable Tariffs Apply. All applicable SCE tariffs apply to service provided pursuant to this Agreement, with the following exceptions:
11.1. Rules 15 and 16. Distribution Line and Service Extensions: Because SCE will design and install the Infrastructure at no cost to Program Participant, sections in Rules 15 and 16 that address applicant responsibilities or options are not applicable to Program Participants while participating in the Charge Ready Charging Infrastructure and Rebate Program. This may include, but is not limited to, allowances, contributions or advances, payments, refunds, and design and installation options. This exception does not apply to certain responsibilities found in Rule 16, such as, but not limited to, Section A.10, providing rights of way or easements; Section A.11, providing access to the location; and Section D.1, providing a clear route for the Service Extension.
11.2. Survival. Program Participant’s obligation to pay Termination Costs and to indemnify the Indemnified Parties shall survive the expiration or termination of this Agreement.
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11.3. Assignment. Program Participant shall not assign this Agreement without the prior written consent of SCE; to be granted or denied in SCE’s sole discretion. Any assignment and assumption shall be in a form acceptable to SCE, in SCE’s sole discretion.
11.4. All applicable SCE tariffs apply to service provided pursuant to this Agreement including, but not limited to, the applicable provisions of SCE’s Charge Ready Program (CRP) Tariff Schedule filed with the California Public Utilities Commission. This Agreement shall be subject to such changes or modifications by the Public Utilities Commission of the State of California, as said Commission may, from time to time, direct in the exercise of its jurisdiction.
11.5. Should a conflict exist between the Charge Ready Program Guidelines and this Agreement, then this Agreement shall control with respect to such conflict.
11.6. Incentives and Rebates are taxable and if greater than $600 will be reported to the IRS unless the payee is exempt. SCE will report the rebate as income on IRS Form 1099. The payee should consult its tax advisor concerning the taxability of the Rebate Payment.
This Agreement can be signed electronically. If wet signature required, this Agreement can be downloaded and signed. Following signature, the Program Participant can upload the completed Agreement. SCE will verify for completeness and accuracy and will execute the Agreement and reserve funding accordingly.
AGREEMENT BY PROGRAM PARTICIPANT
By signing this document, you represent that the information provided in this Agreement is true, accurate and complete, and that you will comply with the terms and conditions set forth in this Agreement. You also represent and warrant that you are a duly authorized representative of Program Participant with the requisite authority to enter into this Agreement. For federal government Program Participants, you must be a Contracting Officer authorized to enter into this Agreement.
Name of Program Participant: SOUTH PASADENA, CITY OF
Name of Program Participant Representative:
______________________________________________
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Title of Program Participant Representative:
_______________________________________________
I certify that the information provided is accurate and complete and that I have authority to sign this Agreement on behalf of Applicant.
________________________________________________
Signature
Date: ______________
AGREEMENT BY PROPERTY OWNER (If Program Participant is the Property Owner, no separate signature is required.)
By signing this document, you represent and warrant that you are a duly authorized representative of the owner of the property on which the Site is located and that you have the requisite authority to consent to the use of the property in the manner set forth in this Agreement. You also represent that Property Owner hereby approves the installation and operation of the Infrastructure and the Charging Equipment, as well as any other necessary equipment to deploy the Charging Equipment pursuant to the Program as described in this Agreement. You further agree to execute the Easement Agreement within thirty (30) calendar days after Easement Agreement is provided by SCE.
Name of Property Owner Representative:
___________________________________________
Title of Property Owner Representative:
___________________________________________
I certify that I have authority to sign this Agreement on behalf of the Property Owner. ________________________________________
Signature
Date:
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Endnotes
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ATTACHMENT 5
SCE Charge Ready Program Sample Easement
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SAMPLE
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO
SOUTHERN CALIFORNIA EDISON COMPANY
2 INNOVATION WAY, 2nd FLOOR
POMONA, CA 91768
Attn: Title and Valuation
Mail Tax Statements to: N/A
SPACE ABOVE THIS LINE FOR RECORDER’S USE
SCE Doc No.:
GRANT OF
EASEMENT
Vehicle Charging Station
DOCUMENTARY TRANSFER TAX $ NONE (VALUE
AND CONSIDERATION LESS THAN $100.00)
DISTRICT
XX
SERVICE ORDER
XX
SERIAL NO. MAP SIZE
_____________________ SCE Company
SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME
FIM XXX
APN XX APPROVED:
REAL PROPERTIES
DEPARTMENT
BY
SLS/XX
DATE
XX
____________, (hereinafter referred to as “Grantor”), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as “Grantee”), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time overhead and underground electrical supply systems and internal communication systems (hereinafter referred to as “systems”), consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, for the purpose of providing electrical power to vehicle charging stations, in, on, over, under, across and along that certain real property in the County of __________, State of California, described as follows:
LEGAL DESCRIPTION
It is understood and agreed that the above description is approximate only, it being the intention of the Grantor(s) to grant an easement for said systems as constructed. The centerline of the easement shall be coincidental with the centerline of said systems as constructed in, on, over, under, across, and along the Grantor(s) property.
This legal description was prepared pursuant to Sec. 8730(c) of the Business & Professions Code.
Grantor further grants, bargains, sells and conveys unto the Grantee the right of assignment, in whole or in part, to others, without limitation, and the right to apportion or divide in whatever manner Grantee deems desirable, any one or more, or all, of the easements and rights, including but not limited to all rights of access and ingress and egress granted to the Grantee by this Grant of Easement.
Grantor agrees for itself, its heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the hereinbefore described easement area. The Grantee, and its contractors, agents and employees, shall have the right to trim or top such trees and to cut such roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.
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SAMPLE
2 DCR________________
Upon written request, Grantee shall relocate its facilities installed hereunder to another mutually approved area on Grantor’s property and provided that Grantee has first been given an easement over such new area on terms identical to those set forth herein. Such relocation shall be at Grantor’s sole cost and expense. Upon completion of the relocation, Grantee shall execute a quitclaim of this easement on terms reasonably acceptable to Grantor and Grantee.
To the extent Grantor removes the vehicle charging stations, and such removal is not part of a relocation, Grantor may, upon sixty (60) days written notice, terminate this easement. However, in no event will the vehicle charging stations be removed unless a structure is constructed in the parking area. Upon termination, Grantee shall have a limited right to access the property for the purpose of removing its facilities or Grantee may abandon its systems in place. In addition, upon written request, Grantee will execute a quitclaim of this easement on terms reasonably acceptable to Grantee and Grantor.
To the extent Grantee has not commenced the installation of the facilities within one (1) year of the execution date, this easement shall become null and void.
EXECUTED this _____ day of _______________________, 20____.
GRANTOR
GRANTOR
By
Name
Title
By
Name
Title
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
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SAMPLE
3 DCR________________
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
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ATTACHMENT 6
SCE Charge Ready Program South Pasadena City Hall
Conceptual Plan
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REMOVE 1X DUAL
PORT UNIT TOREDUCE TOTAL SITEPORT COUNT TO 34
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REMOVE 1X DUAL
PORT UNIT TOREDUCE TOTAL SITEPORT COUNT TO 34
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R
BLACK & VEATCH
6800 W 115th ST, SUITE 2292
OVERLAND PARK, KS 66211
(913) 458-2000
SOUTHERN
CALIFORNIA
EDISON
CHARGE READY
PROGRAM
NOT TO BE USED
FOR CONSTRUCTION
2 NEUT
GRND
3 1
123
M
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R
BLACK & VEATCH
6800 W 115th ST, SUITE 2292
OVERLAND PARK, KS 66211
(913) 458-2000
SOUTHERN
CALIFORNIA
EDISON
CHARGE READY
PROGRAM
NOT TO BE USED
FOR CONSTRUCTION
3 17 - 70
ATTACHMENT 7
South Pasadena Police Department Fleet Inventory (2022) 17 - 71
South Pasadena Police Department Fleet Inventory (2022) Unit # Assignment Year/Make/Model Lic # Vin # Mileage Out of Service Out of Warranty B/O Last 30 Days Cause #1501 Chief Solinsky 2015 Toyota Highlander Hybrd 1462758 5TDDCRFH4FS013060 108,306 X #1705 Lt. Jacobs 2017 Ford Interceptor SUV 1517995 1FM5K8AR2HGB55062 31,532 X #1933 Lt. Robledo 2019 Ford Fusion 1568012 3FA6P0AU5KR254853 23,567 #0702 Unassigned 2007 Dodge Charger Silver 1273978 2B3KA43G37H771131 145,513 X #0213 PA / Cadets 2001 Ford CV, White 1052488 2FAFP71W82X115814 103,793 X #0521 Sgt. Abdalla 2011 Ford CV, Black 1328812 2FABP7BV2BX179769 65,886 X #0218 Detective 2002 Ford CV, Gold 1146238 2FAFP71W12X155345 95,184 X #0219 Detective 2002 Ford CV, Black 1190753 2FAFP71W32X115798 81,558 X #1102 Detective 2005 Ford CV, Black 1226156 2FAFP71W95X172348 74,459 X #0317 Detective 2003 Ford CV Silver 1226158 2FAFP71W93X146376 82,757 X X Radiator Fan #2198 (198) Patrol 2021 Ford Interceptor 1627680 1FM5K8AWXMNA21444 10,380 #1798 Patrol 2017 Ford Interceptor SUV 1514165 1FM5K8AR0HGA24292 84,597 X #1703 Patrol 2017 Ford Interceptor SUV 1514166 1FM5K8AR2HGA24293 95,258 X X Over-heating during pursuit #1406 Patrol 2014 Ford Interceptor SUV 1454014 1FM5K8AR4FGA15804 115,942 X X Air Conditioning B/O #1501 (1706) Patrol 2017 Ford Interceptor SUV 1517994 1FM5K8AR7HGC57182 66,363 X X X Blown head gasket #1908 Patrol (K9) P210 2019 Dodge Charger 1561039 2C3CDXAT0KH579223 60,951 X X Air Conditioning B/O // Not Sufficient for K9 #0134 Cadets 2001 Ford F-250 1116002 1FTNX20L01ED16980 28,022 X #1111 Patrol (CNG) 2011 Ford CV, B/W 1328816 2FABP7BV7BX176110 51,512 X #1405 Patrol (Old K9) 2014 Ford Taurus B/W 1426203 1FAHP2MK7EG120050 78,915 X #1404 Patrol 2014 Ford Taurus B/W 1426124 1FAHP2MK9EG122138 112,677 X # 1201 Patrol (WC) 2012 Chev Tahoe 1328952 1GNLC2E05CR188790 88,100 X #1909 Patrol (K9) 2019 Ford Interceptor SUV 1565095 1FM5K8AR9KGB23569 65,097 X Electrical issue / Brakes 17 - 72
ATTACHMENT 8
U.S. Law Enforcement Agency Tesla Migration
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U.S. Law Enforcement Agency Tesla Migration
Agency State Source Date Model Quantity Purpose
Snohomish County Sheriff Washington 2021-09-22 Y 1 Patrol Aspen Police Department Colorado 2021-11-13 Y 5 Patrol
Paragould Police Department Arkansas 2021-11-12 3 2 Patrol/Traffic Menlo Park Police Department California 2021-11-11 Y 3 Patrol Cambridge Police Department Maryland 2021-11-11 Y 1 Patrol Bargersville Police Department Indiana 2021-11-08 3 5 Patrol Berea Police Department Kentucky 2021-10-31 3 3 Patrol
Fremont Police Department California 2021-09-23 Y 1 Patrol Nitro Police Department West Virgina 2021-09-13 3 1 Patrol Boulder County Sheriff Colorado 2021-08-17 Y 1 Patrol
Westport Police Department Conneticut 2021-07-22 3 1 Patrol Eden Prairie Police Department Minnesota 2021-07-21 Y 1 Patrol New York City Police Department New York 2021-12-29 3 Up to 250 Patrol Rosendale Police Department New York 2021-07-08 3 1 Patrol Placerville Police Department California 2021-05-21 3 1 Admin Village of Gates Mill Police Department Ohio 2021-05-21 S 1 Not announced Yonkers Police Department New York 2021-05-02 3 1 Patrol Seaside Police Department California 2021-04-23 Y 2 Patrol Ipswich Police Department Massachusetts 2021-03-10 Y 1 Admin San Leandro Police Department California 2021-02-04 Y 2 Patrol Logan Police Department Ohio 2021-12-05 Y 1 Patrol
Cary Police Department North Carolina 2021-12-17 Y 2 Traffic Central Washington University Police Department Washington 2022-01-02 Y 1 Patrol Redding Police Department California 2022-02-16 3 1 Patrol Sykesville Police Department Maryland 2022-02-23 Y 1 Patrol Perry Police Department New York 2022-02-28 Y 1 Patrol
Dallas County Sheriff Texas 2002-04-23 3 3 Not announced Easthampton Police Department Massachusetts 2022-05-23 Y 2 Traffic/Admin San Antonio Police Department Texas 2022-06-23 Y 1 Not announced Leawood Police Department Kansas 2022-06-29 Y 1 Patrol
Hallandale Beach Police Department Florida 2022-07-15 Y 13 Patrol Richmond Police Department Vermont 2022-08-04 3 1 Patrol/Recruiting Mukitelo Police Department Washington 2022-08-11 Y & 3 01-Mar Patrol/Detectives Wolfeboro Police Department New Hampshire 2022-08-13 Y 1 Admin Boulder City Police Department Nevada 2022-08-26 Y 1 Patrol 17 - 74
ATTACHMENT 9
Enterprise Proposals
17 - 75
17 - 76
Open-End (Equity) Lease Proposal Date: 06/21/2022
Prepared For: City of South Pasadena (547143) Proposal Summary Proposal #: P613632Prepared For: Quantity: 9 Driver Information Base Lease Payment Initial Charges Billed upon Delivery Quote Driver ST Use Tax Rate
Expected
Annual
Mileage
Capitalized
Amount
(Delivered
Price per
Vehicle)
Lease
Term
Depr
Rate
Depr
Amount
Lease
Charge1
Monthly
Use Tax
Full
Maint
Program2
Additional
Services3
Total Monthly
Payment inc.
Tax and Addl
Services
Book Value at
Term
Initial
Charges4
License,
Registration,
Certain Other
Charges and Tax
Total Initial
Charges Billed
upon Delivery
2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452087 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452088 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452089 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452090 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452091 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452092 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452093 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452094 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 6452095 Patrol CA 10.2500% 15,000 $77,444.25 60 1.5000% $1,161.66 $381.02 $158.12 $1,700.80 $7,744.65 $25,814.75 $3,360.44 $29,175.19 Total Monthly Payment for 9 vehicles: $15,307.20 Total Initial Charges for 9 vehicles: $262,576.71 %intial1Initials
Printed On 06/21/2022 04:15:43 PM Page 1 of 10
17 - 77
1Monthly Lease Charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor) 2See the following pages for details of Full Maintenance Service3Additional Services may include Commercial Automotive Liability Enrollment or Physical Damage Management4Excludes License, Registration, Certain Charges, and TaxCurrent market and vehicle conditions may also affect value of vehicles.Proposal is subject to Customer's Credit Approval.Enterprise FM Trust will be the owner of the vehicles covered by this Proposal. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicles under the Master Open-End (Equity) Lease Agreement and shall have all rights and obligations of the Lessorunder the Master Open-End (Equity) Lease Agreement with respect to such vehicles.Lessee hereby authorizes this vehicle order, agrees to lease the vehicles on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the orderedvehicles. Lessee certifies that it intends that more than 50% of the use of the vehicles is to be in a trade or business of the Lessee.Lessee: City of South Pasadena%signature1 %date1Signature Title Date Open-End (Equity) Lease Proposal Date: 06/21/2022
Prepared For: City of South Pasadena (547143) Proposal Summary Proposal #: P613632 Prepared For: Quantity: 9
Printed On 06/21/2022 04:15:43 PM Page 2 of 10
17 - 78
Open-End (Equity) Lease Proposal Date: 06/21/2022
Prepared For: City of South Pasadena (547143) Capitalized Amount Calculations Proposal #: P613632 Prepared For: Quantity: 9
Quote
Capitalized Prices/
Billed on Delivery
Manufacturer
Invoice Price
Incentives& Rebates Adjustment
Capitalized
Price
of Vehicle1
Certain
Other
Charges
Initial
License &
Registration
Fee
Capitalized
Price
Reduction
Certain Other
Charges on
CPR
Gain
Applied
from Prior
Unit
Certain
Other
Charges
on
GOP
Tax on
Incentives
Aftermarket
Equipment
Courtesy
Delivery /
Dealer
Prep Fee
Delivery
Charge
Other
Costs Total
2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452087
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452088
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452089
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452090
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452091
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452092
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452093
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452094
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 6452095
Capitalized Price $68,890.00 $0.00 $0.00 $68,890.00 $0.00 ($25,814.75) ($6,970.00) $40,874.00 $200.00 $125.00 $140.00 $77,444.25 Billed on Delivery $0.00 $0.00 $25,814.75 $2,646.01 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $29,175.19 %intial1Initials
Printed On 06/21/2022 04:15:43 PM Page 3 of 10
17 - 79
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. 1Capitalized price of vehicles may be adjusted to reflect final manufacturer’s invoice. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce thecapitalized price of the vehicles.All language and acknowledgments contained in the signed proposal apply to all vehicles listed on the ‘Equity Lease Proposal Summary’ page of this document. In addition, you may incur additional fees required to register and operate these vehicles in accordance with various state,county, and city titling, registration, and tax laws.%intial1Initials Printed On 06/21/2022 04:15:43 PM Page 4 of 10
17 - 80
Open-End (Equity) Lease Proposal Date: 06/21/2022
Prepared For: City of South Pasadena (547143) Aftermarket & Other Costs Proposal #: P613632 Prepared For: Quantity: 9Aftermarket Equipment
Quote Driver Description Capitalized Price Billed Price 2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452087 Patrol Lighting - Unplugged Quote #2539 $40,874.006452088 Patrol Lighting - Unplugged Quote #2539 $40,874.006452089 Patrol Lighting - Unplugged Quote #2539 $40,874.006452090 Patrol Lighting - Unplugged Quote #2539 $40,874.006452091 Patrol Lighting - Unplugged Quote #2539 $40,874.006452092 Patrol Lighting - Unplugged Quote #2539 $40,874.006452093 Patrol Lighting - Unplugged Quote #2539 $40,874.006452094 Patrol Lighting - Unplugged Quote #2539 $40,874.006452095 Patrol Lighting - Unplugged Quote #2539 $40,874.00 Total Aftermarket Equipment $367,866.00 $0.00
Other Costs
Quote Driver Description Capitalized Price Billed Price 2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452087 Patrol Initial Administration Fee $140.006452088 Patrol Initial Administration Fee $140.006452089 Patrol Initial Administration Fee $140.00 %intial1Initials
Printed On 06/21/2022 04:15:43 PM Page 5 of 10
17 - 81
Quote Driver Description Capitalized Price Billed Price 6452090 Patrol Initial Administration Fee $140.006452091 Patrol Initial Administration Fee $140.006452092 Patrol Initial Administration Fee $140.006452093 Patrol Initial Administration Fee $140.006452094 Patrol Initial Administration Fee $140.006452095 Patrol Initial Administration Fee $140.00 Total Other Costs $1,260.00 $0.00
%intial1Initials
Printed On 06/21/2022 04:15:43 PM Page 6 of 10
17 - 82
VEHICLE INFORMATION:
2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US Series ID: MODELYLR
SELECTED COLOR:
SELECTED OPTIONS:
Quantity: 9
Pricing Summary:
INVOICE MSRP
Base Vehicle $ 62,990.00 $ 62,990.00
Total Options $ 4,700.00 $ 4,700.00
Destination Charge $ 1,200.00 $ 1,200.00
Total Price $ 68,890.00 $ 68,890.00
Exterior: SOLB - (0 P) Solid Black
Interior: BLK - (0 I) Black w/Premium Seat Trim
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
DLR Tesla Price Increase $ 2,950.00 $ 2,950.00
FEE Non-Refundable Order Fee $ 250.00 $ 250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $ 1,500.00 $ 1,500.00
STDAR 5 Seat Interior STD STD
STDAX 9.0 Axle Ratio STD STD
STDEN Dual Motor: Fr AC Induction/Rr AC Permanent Magnet STD STD STDGV GVWR: 5,712 lbs STD STD
STDRD Radio: Premium Audio System STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: 255/45R19 STD STD
STDWL Wheels: 19" x 9.5" Gemini STD STD
Printed On 06/21/2022 04:15:43 PM Page 7 of 10
17 - 83
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Fender Flares: black fender flares
Grille: black grille
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: front and rear fixed laminated glass sunroof Seat Memory: 5 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down 1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob and smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping, auto tilt-away Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Amplifier: amplifier
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 14 speakers
Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off aero-composite LED low/high beam headlamps Auto-levelling Headlights: auto-leveling headlights
Auto-Dimming Headlights: auto high-beam headlights
Printed On 06/21/2022 04:15:43 PM Page 8 of 10
17 - 84
Front Fog Lights: front fog lights
Front Wipers: variable intermittent wipers with heating wiper park Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system Sentry Mode with video recording Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Front Heated Seatback: driver and passenger heated-seatbacks Printed On 06/21/2022 04:15:43 PM Page 9 of 10
17 - 85
Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear manual reclining 40-20-40 split-bench seat Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
Printed On 06/21/2022 04:15:43 PM Page 10 of 10
17 - 86
Open-End (Equity) Lease Proposal Date: 06/20/2022
Prepared For: City of South Pasadena (547143) Proposal Summary Proposal #: P613482Prepared For: Quantity: 9 Driver Information Base Lease Payment Initial Charges Billed upon Delivery Quote Driver ST Use Tax Rate
Expected
Annual
Mileage
Capitalized
Amount
(Delivered
Price per
Vehicle)
Lease
Term
Depr
Rate
Depr
Amount
Lease
Charge1
Monthly
Use Tax
Full
Maint
Program2
Additional
Services3
Total Monthly
Payment inc.
Tax and Addl
Services
Book Value at
Term
Initial
Charges4
License,
Registration,
Certain Other
Charges and Tax
Total Initial
Charges Billed
upon Delivery
2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452008 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452009 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452010 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452012 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452013 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452014 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452015 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452016 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 6452017 DETECTIVE CA 10.2500% 15,000 $37,319.25 60 1.5000% $559.79 $186.65 $76.76 $825.67 $3,731.85 $12,439.75 $1,989.50 $14,429.25 Total Monthly Payment for 9 vehicles: $7,431.03 Total Initial Charges for 9 vehicles: $129,863.25 %intial1Initials
Printed On 06/20/2022 07:57:04 PM Page 1 of 10
17 - 87
1Monthly Lease Charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor) 2See the following pages for details of Full Maintenance Service3Additional Services may include Commercial Automotive Liability Enrollment or Physical Damage Management4Excludes License, Registration, Certain Charges, and TaxCurrent market and vehicle conditions may also affect value of vehicles.Proposal is subject to Customer's Credit Approval.Enterprise FM Trust will be the owner of the vehicles covered by this Proposal. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicles under the Master Open-End (Equity) Lease Agreement and shall have all rights and obligations of the Lessorunder the Master Open-End (Equity) Lease Agreement with respect to such vehicles.Lessee hereby authorizes this vehicle order, agrees to lease the vehicles on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the orderedvehicles. Lessee certifies that it intends that more than 50% of the use of the vehicles is to be in a trade or business of the Lessee.Lessee: City of South Pasadena%signature1 %date1Signature Title Date Open-End (Equity) Lease Proposal Date: 06/20/2022
Prepared For: City of South Pasadena (547143) Proposal Summary Proposal #: P613482 Prepared For: Quantity: 9
Printed On 06/20/2022 07:57:04 PM Page 2 of 10
17 - 88
Open-End (Equity) Lease Proposal Date: 06/20/2022
Prepared For: City of South Pasadena (547143) Capitalized Amount Calculations Proposal #: P613482 Prepared For: Quantity: 9
Quote
Capitalized Prices/
Billed on Delivery
Manufacturer
Invoice Price
Incentives& Rebates Adjustment
Capitalized
Price
of Vehicle1
Certain
Other
Charges
Initial
License &
Registration
Fee
Capitalized
Price
Reduction
Certain Other
Charges on
CPR
Gain
Applied
from Prior
Unit
Certain
Other
Charges
on
GOP
Tax on
Incentives
Aftermarket
Equipment
Courtesy
Delivery /
Dealer
Prep Fee
Delivery
Charge
Other
Costs Total
2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452008
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452009
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452010
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452012
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452013
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452014
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452015
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452016
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 6452017
Capitalized Price $49,940.00 $0.00 $0.00 $49,940.00 $0.00 ($12,439.75) ($6,970.00) $6,324.00 $200.00 $125.00 $140.00 $37,319.25 Billed on Delivery $0.00 $0.00 $12,439.75 $1,275.07 $714.43 $0.00 $0.00 $0.00 $0.00 $0.00 $14,429.25 %intial1Initials
Printed On 06/20/2022 07:57:04 PM Page 3 of 10
17 - 89
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. 1Capitalized price of vehicles may be adjusted to reflect final manufacturer’s invoice. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce thecapitalized price of the vehicles.All language and acknowledgments contained in the signed proposal apply to all vehicles listed on the ‘Equity Lease Proposal Summary’ page of this document. In addition, you may incur additional fees required to register and operate these vehicles in accordance with various state,county, and city titling, registration, and tax laws.%intial1Initials Printed On 06/20/2022 07:57:04 PM Page 4 of 10
17 - 90
Open-End (Equity) Lease Proposal Date: 06/20/2022
Prepared For: City of South Pasadena (547143) Aftermarket & Other Costs Proposal #: P613482 Prepared For: Quantity: 9Aftermarket Equipment
Quote Driver Description Capitalized Price Billed Price 2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452008 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452009 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452010 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452012 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452013 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452014 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452015 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452016 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.006452017 DETECTIVE Lighting - Unplugged Quote #2543 $6,324.00 Total Aftermarket Equipment $56,916.00 $0.00
Other Costs
Quote Driver Description Capitalized Price Billed Price 2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US (0 P) Solid Black / (0 I) Black w/Premium Seat Trim 6452008 DETECTIVE Initial Administration Fee $140.006452009 DETECTIVE Initial Administration Fee $140.006452010 DETECTIVE Initial Administration Fee $140.00 %intial1Initials
Printed On 06/20/2022 07:57:04 PM Page 5 of 10
17 - 91
Quote Driver Description Capitalized Price Billed Price 6452012 DETECTIVE Initial Administration Fee $140.006452013 DETECTIVE Initial Administration Fee $140.006452014 DETECTIVE Initial Administration Fee $140.006452015 DETECTIVE Initial Administration Fee $140.006452016 DETECTIVE Initial Administration Fee $140.006452017 DETECTIVE Initial Administration Fee $140.00 Total Other Costs $1,260.00 $0.00
%intial1Initials
Printed On 06/20/2022 07:57:04 PM Page 6 of 10
17 - 92
VEHICLE INFORMATION:
2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US Series ID: MODEL3SRP
SELECTED COLOR:
SELECTED OPTIONS:
Quantity: 9
Pricing Summary:
INVOICE MSRP
Base Vehicle $ 46,990.00 $ 46,990.00
Total Options $ 1,750.00 $ 1,750.00
Destination Charge $ 1,200.00 $ 1,200.00
Total Price $ 49,940.00 $ 49,940.00
Exterior: SOLB - (0 P) Solid Black
Interior: BLK - (0 I) Black w/Premium Seat Trim
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
FEE Non-Refundable Order Fee $ 250.00 $ 250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $ 1,500.00 $ 1,500.00
STDEN Motor: AC Permanent Magnet STD STD
STDRD Radio: Upgraded Audio System STD STD
STDST Premium Heated Front Bucket Seats STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: P235/45R18 STD STD
STDWL Wheels: 18" x 8.5" Aero STD STD
Printed On 06/20/2022 07:57:04 PM Page 7 of 10
17 - 93
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: power open and close trunk
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: 1st row fixed laminated glass sunroof
2nd Row Sunroof: fixed laminated glass 2nd row sunroof
Seat Memory: 3 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down Remote Keyless Entry: smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 8 speakers
Entertainment Centre: entertainment system with digital media Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off projector beam LED low/high beam headlamps Auto-levelling Headlights: auto-leveling headlights
Auto-Dimming Headlights: auto high-beam headlights
Front Wipers: variable intermittent wipers with heating wiper park Printed On 06/20/2022 07:57:04 PM Page 8 of 10
17 - 94
Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system with video recording
Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Front Heated Seatback: driver and passenger heated-seatbacks Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Printed On 06/20/2022 07:57:04 PM Page 9 of 10
17 - 95
Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 bench seat
Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
Printed On 06/20/2022 07:57:04 PM Page 10 of 10
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ATTACHMENT 10
Enterprise Quotes
17 - 97
17 - 98
Prepared For: City of South Pasadena Date 08/01/2022
AE/AM GH0/PND
Unit #
Year 2022 Make Tesla Model Model Y
Series Long Range 4dr All-Wheel Drive Sport Utility
Vehicle Order Type Ordered Term 60 State CA Customer# 547143 $ 109,764.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 0.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 465.00 Other: (See Page 2)
$ 25,814.75 * Capitalized Price Reduction
$ 2,646.01 * Tax on Capitalized Price Reduction
$ 6,970.00 Gain Applied From Prior Unit
$ 714.43 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name Patrol
Exterior Color (0 P) Solid Black
Interior Color (0 I) Black w/Premium Seat Trim
Lic. Plate Type Unknown
GVWR 0
$ 77,444.25 Total Capitalized Amount (Delivered Price)
$ 1,161.66 Depreciation Reserve @ 1.5000%
$ 362.13 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,523.79 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 156.19 Sales Tax 10.2500% State CA
$ 1,679.98 Total Monthly Rental Including Additional Services $ 7,744.65 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 15,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or business of the Lessee.
LESSEE City of South Pasadena
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle. 2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 6452087
Printed On 08/01/2022 12:12:35 PM Page 1 of 6
17 - 99
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Lighting - Unplugged Quote #2539 C $ 40,874.00
Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 40,874.00
Aftermarket Equipment Total $ 40,874.00
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 200.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 465.00
Other Charges Total $ 465.00
Open-End (Equity) Lease Rate Quote Quote No: 6452087
Printed On 08/01/2022 12:12:35 PM Page 2 of 6
17 - 100
VEHICLE INFORMATION:
2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US Series ID: MODELYLR
Pricing Summary:
INVOICE MSRP
Base Vehicle $62,990 $62,990.00
Total Options $4,700.00 $4,700.00
Destination Charge $1,200.00 $1,200.00
Total Price
SELECTED COLOR:
Exterior: SOLB-(0 P) Solid Black
Interior: BLK-(0 I) Black w/Premium Seat Trim
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
DLR Tesla Price Increase $2,950.00 $2,950.00
FEE Non-Refundable Order Fee $250.00 $250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $1,500.00 $1,500.00
STDAR 5 Seat Interior STD STD
STDAX 9.0 Axle Ratio STD STD
STDEN Dual Motor: Fr AC Induction/Rr AC Permanent Magnet STD STD STDGV GVWR: 5,712 lbs STD STD
STDRD Radio: Premium Audio System STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: 255/45R19 STD STD
STDWL Wheels: 19" x 9.5" Gemini STD STD
$68,890.00 $68,890.00
Open-End (Equity) Lease Rate Quote Quote No: 6452087
Printed On 08/01/2022 12:12:35 PM Page 3 of 6
17 - 101
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Fender Flares: black fender flares
Grille: black grille
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: front and rear fixed laminated glass sunroof Seat Memory: 5 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down 1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob and smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping, auto tilt-away Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Amplifier: amplifier
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 14 speakers
Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off aero-composite LED low/high beam headlamps Printed On 08/01/2022 12:12:35 PM Page 4 of 6
17 - 102
Auto-levelling Headlights: auto-leveling headlights
Auto-Dimming Headlights: auto high-beam headlights
Front Fog Lights: front fog lights
Front Wipers: variable intermittent wipers with heating wiper park Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system Sentry Mode with video recording Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Printed On 08/01/2022 12:12:35 PM Page 5 of 6
17 - 103
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Front Heated Seatback: driver and passenger heated-seatbacks Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear manual reclining 40-20-40 split-bench seat Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
Printed On 08/01/2022 12:12:35 PM Page 6 of 6
17 - 104
Prepared For: City of South Pasadena Date 06/21/2022
AE/AM GH0/PND
Unit #
Year 2022 Make Tesla Model Model Y
Series Long Range 4dr All-Wheel Drive Sport Utility
Vehicle Order Type Ordered Term 60 State CA Customer# 547143 $ 112,356.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 0.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 465.00 Other: (See Page 2)
$ 26,462.75 * Capitalized Price Reduction
$ 2,712.43 * Tax on Capitalized Price Reduction
$ 6,970.00 Gain Applied From Prior Unit
$ 714.43 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name K9
Exterior Color (0 P) Solid Black
Interior Color (0 I) Black w/Premium Seat Trim
Lic. Plate Type Unknown
GVWR 0
$ 79,388.25 Total Capitalized Amount (Delivered Price)
$ 1,190.82 Depreciation Reserve @ 1.5000%
$ 390.32 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,581.14 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 162.07 Sales Tax 10.2500% State CA
$ 1,743.21 Total Monthly Rental Including Additional Services $ 7,939.05 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 15,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or business of the Lessee.
LESSEE City of South Pasadena
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle. 2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 6452064
Printed On 06/21/2022 04:11:52 PM Page 1 of 6
17 - 105
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
K-9 Cooling Fan - Unplugged Quote #2542 C $ 43,466.00
Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 43,466.00
Aftermarket Equipment Total $ 43,466.00
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 200.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 465.00
Other Charges Total $ 465.00
Open-End (Equity) Lease Rate Quote Quote No: 6452064
Printed On 06/21/2022 04:11:52 PM Page 2 of 6
17 - 106
VEHICLE INFORMATION:
2022 Tesla Model Y Long Range 4dr All-Wheel Drive Sport Utility - US Series ID: MODELYLR
Pricing Summary:
INVOICE MSRP
Base Vehicle $62,990 $62,990.00
Total Options $4,700.00 $4,700.00
Destination Charge $1,200.00 $1,200.00
Total Price
SELECTED COLOR:
Exterior: SOLB-(0 P) Solid Black
Interior: BLK-(0 I) Black w/Premium Seat Trim
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
DLR Tesla Price Increase $2,950.00 $2,950.00
FEE Non-Refundable Order Fee $250.00 $250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $1,500.00 $1,500.00
STDAR 5 Seat Interior STD STD
STDAX 9.0 Axle Ratio STD STD
STDEN Dual Motor: Fr AC Induction/Rr AC Permanent Magnet STD STD STDGV GVWR: 5,712 lbs STD STD
STDRD Radio: Premium Audio System STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: 255/45R19 STD STD
STDWL Wheels: 19" x 9.5" Gemini STD STD
$68,890.00 $68,890.00
Open-End (Equity) Lease Rate Quote Quote No: 6452064
Printed On 06/21/2022 04:11:52 PM Page 3 of 6
17 - 107
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Fender Flares: black fender flares
Grille: black grille
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: front and rear fixed laminated glass sunroof Seat Memory: 5 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down 1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob and smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping, auto tilt-away Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Amplifier: amplifier
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 14 speakers
Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off aero-composite LED low/high beam headlamps Printed On 06/21/2022 04:11:52 PM Page 4 of 6
17 - 108
Auto-levelling Headlights: auto-leveling headlights
Auto-Dimming Headlights: auto high-beam headlights
Front Fog Lights: front fog lights
Front Wipers: variable intermittent wipers with heating wiper park Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system Sentry Mode with video recording Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Printed On 06/21/2022 04:11:52 PM Page 5 of 6
17 - 109
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Front Heated Seatback: driver and passenger heated-seatbacks Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear manual reclining 40-20-40 split-bench seat Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
Printed On 06/21/2022 04:11:52 PM Page 6 of 6
17 - 110
Prepared For: City of South Pasadena Date 08/01/2022
AE/AM GH0/PND
Unit #
Year 2022 Make Tesla Model Model 3
Series Base 4dr Rear-Wheel Drive Sedan
Vehicle Order Type Ordered Term 60 State CA Customer# 547143 $ 56,264.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 0.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 465.00 Other: (See Page 2)
$ 12,439.75 * Capitalized Price Reduction
$ 1,275.07 * Tax on Capitalized Price Reduction
$ 6,970.00 Gain Applied From Prior Unit
$ 714.43 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name DETECTIVE
Exterior Color (0 P) Solid Black
Interior Color (0 I) Black w/Premium Seat Trim
Lic. Plate Type Unknown
GVWR 0
$ 37,319.25 Total Capitalized Amount (Delivered Price)
$ 559.79 Depreciation Reserve @ 1.5000%
$ 179.93 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 739.72 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 75.82 Sales Tax 10.2500% State CA
$ 815.54 Total Monthly Rental Including Additional Services $ 3,731.85 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 15,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or business of the Lessee.
LESSEE City of South Pasadena
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle. 2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 6452008
Printed On 08/01/2022 12:13:58 PM Page 1 of 6
17 - 111
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Lighting - Unplugged Quote #2543 C $ 6,324.00
Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 6,324.00
Aftermarket Equipment Total $ 6,324.00
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 200.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 465.00
Other Charges Total $ 465.00
Open-End (Equity) Lease Rate Quote Quote No: 6452008
Printed On 08/01/2022 12:13:58 PM Page 2 of 6
17 - 112
VEHICLE INFORMATION:
2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US Series ID: MODEL3SRP
Pricing Summary:
INVOICE MSRP
Base Vehicle $46,990 $46,990.00
Total Options $1,750.00 $1,750.00
Destination Charge $1,200.00 $1,200.00
Total Price
SELECTED COLOR:
Exterior: SOLB-(0 P) Solid Black
Interior: BLK-(0 I) Black w/Premium Seat Trim
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
FEE Non-Refundable Order Fee $250.00 $250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $1,500.00 $1,500.00
STDEN Motor: AC Permanent Magnet STD STD
STDRD Radio: Upgraded Audio System STD STD
STDST Premium Heated Front Bucket Seats STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: P235/45R18 STD STD
STDWL Wheels: 18" x 8.5" Aero STD STD
$49,940.00 $49,940.00
Open-End (Equity) Lease Rate Quote Quote No: 6452008
Printed On 08/01/2022 12:13:58 PM Page 3 of 6
17 - 113
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: power open and close trunk
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: 1st row fixed laminated glass sunroof
2nd Row Sunroof: fixed laminated glass 2nd row sunroof
Seat Memory: 3 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down Remote Keyless Entry: smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 8 speakers
Entertainment Centre: entertainment system with digital media Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off projector beam LED low/high beam headlamps Auto-levelling Headlights: auto-leveling headlights
Printed On 08/01/2022 12:13:58 PM Page 4 of 6
17 - 114
Auto-Dimming Headlights: auto high-beam headlights
Front Wipers: variable intermittent wipers with heating wiper park Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system with video recording
Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Printed On 08/01/2022 12:13:58 PM Page 5 of 6
17 - 115
Front Heated Seatback: driver and passenger heated-seatbacks Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 bench seat
Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
Printed On 08/01/2022 12:13:58 PM Page 6 of 6
17 - 116
Prepared For: City of South Pasadena Date 06/20/2022
AE/AM GH0/PND
Unit #
Year 2022 Make Tesla Model Model 3
Series Base 4dr Rear-Wheel Drive Sedan
Vehicle Order Type Ordered Term 60 State CA Customer# 547143 $ 58,499.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 0.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 465.00 Other: (See Page 2)
$ 12,998.50 * Capitalized Price Reduction
$ 1,332.35 * Tax on Capitalized Price Reduction
$ 6,970.00 Gain Applied From Prior Unit
$ 714.43 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name Cadet
Exterior Color (0 P) Solid Black
Interior Color (0 I) Black w/Premium Seat Trim
Lic. Plate Type Unknown
GVWR 0
$ 38,995.50 Total Capitalized Amount (Delivered Price)
$ 584.93 Depreciation Reserve @ 1.5000%
$ 197.15 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 782.08 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 80.16 Sales Tax 10.2500% State CA
$ 862.24 Total Monthly Rental Including Additional Services $ 3,899.70 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 15,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or business of the Lessee.
LESSEE City of South Pasadena
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle. 2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 6451976
Printed On 06/20/2022 07:59:02 PM Page 1 of 6
17 - 117
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Lighting - Unplugged Quote #2544 C $ 8,559.00
Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 8,559.00
Aftermarket Equipment Total $ 8,559.00
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 200.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 465.00
Other Charges Total $ 465.00
Open-End (Equity) Lease Rate Quote Quote No: 6451976
Printed On 06/20/2022 07:59:02 PM Page 2 of 6
17 - 118
VEHICLE INFORMATION:
2022 Tesla Model 3 Base 4dr Rear-Wheel Drive Sedan - US Series ID: MODEL3SRP
Pricing Summary:
INVOICE MSRP
Base Vehicle $46,990 $46,990.00
Total Options $1,750.00 $1,750.00
Destination Charge $1,200.00 $1,200.00
Total Price
SELECTED COLOR:
Exterior: SOLB-(0 P) Solid Black
Interior: BLK-(0 I) Black w/Premium Seat Trim
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
BLK_02 (0 I) Black w/Premium Seat Trim NC NC
FEE Non-Refundable Order Fee $250.00 $250.00
PAINT Monotone Paint STD STD
SOLB_02 (0 P) Solid Black $1,500.00 $1,500.00
STDEN Motor: AC Permanent Magnet STD STD
STDRD Radio: Upgraded Audio System STD STD
STDST Premium Heated Front Bucket Seats STD STD
STDTM Premium Seat Trim STD STD
STDTN Transmission: 1-Speed Automatic STD STD
STDTR Tires: P235/45R18 STD STD
STDWL Wheels: 18" x 8.5" Aero STD STD
$49,940.00 $49,940.00
Open-End (Equity) Lease Rate Quote Quote No: 6451976
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CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: power open and close trunk
Driver And Passenger Mirror: auto dimming power remote heated power folding side-view door mirrors with tilt down Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers Body Material: galvanized steel/aluminum body material
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Steering Wheel A/C Controls: steering-wheel mounted A/C controls Power Sunroof: 1st row fixed laminated glass sunroof
2nd Row Sunroof: fixed laminated glass 2nd row sunroof
Seat Memory: 3 driver memory seat settings (includes door mirrors, steering wheel,) Cruise Control: cruise control with steering wheel controls, Traffic-Aware Cruise Control distance pacing Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with front and rear 1-touch down Remote Keyless Entry: smart device-as-key remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: heated steering wheel with power tilting, power telescoping Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Navigation System: navigation system with voice activation Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
IP Storage: covered bin instrument-panel storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio FM/HD with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 8 speakers
Entertainment Centre: entertainment system with digital media Internet Access: internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: window grid antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off projector beam LED low/high beam headlamps Auto-levelling Headlights: auto-leveling headlights
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17 - 120
Auto-Dimming Headlights: auto high-beam headlights
Front Wipers: variable intermittent wipers with heating wiper park Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 4 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: front and rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Clock: in-dash clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: immobilizer
Security System: security system with video recording
Tracker System: tracker system
Electronic Stability: electronic stability
Traction Control: ABS and driveline traction control
Front and Rear Headrests: fixed front head restraints
Rear Headrest Control: 2 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions Printed On 06/20/2022 07:59:02 PM Page 5 of 6
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Front Heated Seatback: driver and passenger heated-seatbacks Heated Rear Seat: heated rear seat
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 bench seat
Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: leatherette front and rear seat upholstery Door Trim Insert: simulated suede door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: aluminum/genuine wood instrument panel insert, door panel insert, console insert LeatherSteeringWheel: leatherette steering wheel
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine (electric)
Standard Transmission:
Transmission 1-speed automatic
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ATTACHMENT 11
Estimated Equity Lease Costs
17 - 123
17 - 124
VEHICLE TERM
CAPITALIZED
COST
AFTERMARKET
COST FROM
UNPLUGGED
(INCLUDED IN
CAPITALIZED COST)
25% CAPITALIZED
PRICE REDUCTION
(MONEY DOWN)
AVERAGE GAIN ON
PRIOR FROM
SELLING 20 CITYOWNED VEHICLES
MONTHLY
LEASE
PAYMENT
WITH TAX
QUANTITY
TOTAL
MONTHLY
COST x QTY
ANNUAL COST x
QTY
TOTAL MONEY
DOWN x QTY
2022 TESLA MODEL Y PATROL 60 $109,764 $40,874 $25,814.75 $6,970 $1,700.80 9 $15,307.20 $183,686.40 $232,332.75 2022 TESLA MODEL Y K9 60 $112,356 $43,466 $26,462.75 $6,970 $1,743.21 1 $1,743.21 $20,918.52 $26,462.75 2022 TESLA MODEL 3 DETECTIVE 60 $56,264 $6,324 $12,439.75 $6,970 $825.67 9 $7,431.03 $89,172.36 $111,957.75 2022 TESLA MODEL Y CADET 60 $58,499 $8,559 $12,998.50 $6,970 $862.24 1 $862.24 $10,346.88 $12,998.50 20 $25,343.68 $304,124.16 $383,751.75
YEAR 1 COST $687,876 Estimated
Wholesale Value at
Reduced Book
Value at Term
Estimated
Equity at
Estimated
Equity x QTY
YEAR 2 COST $304,124 $19,000.00 $7,744.65 $11,255.35 $101,298.15 YEAR 3 COST $304,124 $19,000.00 $7,939.05 $11,060.95 $11,060.95 YEAR 4 COST $304,124 $16,000.00 $3,731.85 $12,268.15 $110,413.35 YEAR 5 COST $304,124 $16,000.00 $3,899.70 $12,100.30 $12,100.30 $1,904,373 Estimated Equity at 60-Month Term (2027) $234,872.75
ESTIMATED EQUITY LEASE COSTS
17 - 125
City Council
Agenda Report
DATE: September 21, 2022
FROM: Armine Chaparyan, City Manager<fa-e,,
PREPARED BY: Mary Jerejian, Management Analyst
SUBJECT: Citywide Operational Status Update
Recommendation
ITEM NO.
It is recommended that the City Council receive a summary from staff on a Citywide operational status update.
Background
The City's Strategic Plan for 2021-2026 highlight was adopted by City Council on December 15, 2021 . The overarching goals within the Strategic Plan include:
1. Develop and Implement Strong Fiscal Policies to Ensure a Resilient Financial Future;
2. Create a Strong Economic Development Strategy to Strengthen Local Business;
3. Develop a Comprehensive Emergency Preparedness Plan to Ensure Public Safety through Active Response and Recovery Efforts;
4. Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs;
5. Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs; and
6. Enhance Customer Service through Innovation to More Effectively Respond to Community Priorities.
In conjunction with the 2021 -2026 Strategic Plan, the City Council adopted the 2022- 2023 Fiscal Year Budget, which focuses on improved policies and procedures, reestablishing the City's Capital Improvement Program, re-sizing the organization in regard to recruitments, and continuous improvements in providing City services to the community.
Included in the Adopted Budget are Key Performance Indicators (KPls) for each department that will quantify the City's accomplishments as a part of the 2022-2023 Fiscal Year.
18 18 - 1
Citywide Operational Status Update
September 21, 2022
The Strategic Plan, Fiscal Year 2022-2023 Budget, and Key Performance Indicators are the guiding documents to identify and prioritize City goals, projects, and dedicate resources to them.
Additionally, the City’s Finance Ad Hoc Committee, was formed in September 2020 to review the fiscal year 2020-2021 budget, the Annual Comprehensive Finance Report (ACFR) for fiscal year 2018-2019, and the address concerns of oversight and management of the City’s budget process under the purview of previous administration at City Hall. The Ad Hoc Committee submitted a report of their findings at the June 15, 2022 City Council meeting, and further discussed at the August 17, 2022 City Council meeting. One of the recommendations was to provide quarterly updates to the Finance Commission and City Council. The City has committed to quarterly updates and looks to implement monthly updates in early 2023.
During City Council’s deliberation of the report, Council directed staff to review department policies across the board. This element will be included as part of all department assessments. Department assessments which are being conducted by third-party qualified consultants, will include analysis of:
1. Operations;
2. Staffing;
3. Resources;
4. Workload and Output; and
5. Policies
As a part of addressing concerns of oversight and management, the City Manager’s Office will be presenting monthly operational updates such as this one to City Council.
This report will include information on a variety of items such as updates from the City’s Finance Department, status of department assessments, recruitments, and the update to the City’s Strategic Plan.
Analysis
To date, the City has completed approximately 25% of the Strategic Plan citywide, while over 55% of action items are currently in progress. There are currently 33 open recruitments citywide. In the month of August, 2022, one full-time position was filled, as well as eight part-time positions. The next quarterly Strategic Plan update will be brought to City Council on October 19, 2022 to show the most up-to-date and detailed project updates.
The first attachment to this staff report includes citywide updates regarding recruitments, department assessments, and other department specific updates on major projects and programs.
The Finance Department has an attachment specific to the department’s updated Performance Measurements.
18 - 2
Citywide Operational Status Update
September 21, 2022
Departments across the City are currently undergoing department assessments. On the August 17, 2022 City Council Meeting, one of the pertinent discussions regarding citywide updates included the current status of department assessments. The graphs below provide information regarding each City department’s status on assessments and next steps. Updates regarding each department assessment is expanded on in more detail in Attachment 1 of this report.
Department Assessment Status Next Steps
Management Services
• City Clerk Assessment
• Human Resources
Assessment
• Information Technology
Assessment
• City Clerk Assessment:
Completed August 16,
2021.
• Human Resources
Assessment: In progress.
Preliminary findings will be
presented to the
department next week.
• Information Technology
Assessment: In progress.
• City Clerk Assessment:
Recommendations in
progress with start of new
Chief City Clerk.
• Human Resources
Assessment:
Recommendations will be
provided when assessment is
complete.
• Information Technology
Assessments:
Recommendations will be
provided when assessment is
complete.
City Manager’s Office (Diversity
Equity, Inclusion, and Belonging
Assessment)
Completed June 30, 2021. Implementing recommendations from the assessment are ongoing.
Finance Department Not Commenced. An assessment will be conducted after the hiring of a permanent
Finance Director and Deputy Finance
Director/Controller.
Community Services In Progress. The consultant will interview the City Manager and Deputy City Manager
in September, 2022 along with the
Community Services Director.
Community Development Not initiated due to vacancies and existing workload in the
department.
Staff anticipates soliciting a
consultant in Fiscal Year 2023-2024.
Public Works Completed October 2022. Council approved re-organization of the department resulting in the
creation of job classifications.
Police Department In Progress. The RFP was originally released in Spring 2022, and there was not
enough competitive solicitation. An
RFP will be released to solicit
qualified consultants in September,
October, 2022.
Fire Department In Progress. Currently drafting an RFP for release.
18 - 3
Citywide Operational Status Update
September 21, 2022
Fiscal Impact
There are costs associated with various elements referenced in the operational status updates within this report. Each department is responsible for paying for their respective assessments. All department assessments with their respective recommendations will be brought individually to City Council with fiscal impacts.
Attachments:
1. Citywide Updates Chart
2. Finance Department Performance Measurements
3. Key Performance Indicators from Fiscal Year 2022-2023 Adopted Budget 18 - 4
ATTACHMENT 1
Citywide Updates Chart
18 - 5
Citywide Updates: September 21, 2022
Community Development Department
Action Item Status Next Steps
Housing Element, General Plan,
and Downtown Specific Plan
A 3rd draft of the Housing Element was
released for public review and
comment on September 8, 2022.
The General Plan and Downtown
Specific Plan are in progress.
Staff will submit the revised draft to the California
Department of Housing and Community Development
(HCD).
Recruitments There were 57 applications received
for the Permit Counter Tech position,
19 applications received for the
Community Improvement Coordinator
position, and 22 applications received
for the Deputy Community
Development Director.
Currently in active recruitment process. Deputy
Community Development Director offer has been
accepted by a candidate who is currently in the
background process. Senior Management Analyst
position in housing is also beginning the background
process.
Department Assessment Not initiated due to vacancies in the department and existing workload.
Staff anticipates soliciting a consultant in Fiscal Year 2023-2024.
18 - 6
Citywide Updates: September 21, 2022
Community Services Department
Action Item Status Next Steps
Department Assessment Assessment has launched and is in progress.
The consultant will interview the City Manager and Deputy City Manager in September, along with the Community
Services Department Director. The consultant will conduct a focus group with the Community Services Commissioners on October 10, 2022, followed by the City Council interviews in mid-November.
Recruitments There were 37 applications received for
the Recreation Leader position in the
Recreation Division, and 20 applications
received for the Recreation Leader
position in the Senior Center.
Currently in active recruitment process.
CivicPlus Software Updates A staff report for City Council Approve will be placed on September
21, 2022, for the purchase of the Civic
Plus Recreation Software.
Upon approval, the software will be developed to meet the department's needs; implementation and on-site training are expected to be completed by December 22, 2022, and go live on January 1, 2023, with Spring Class registration.
Policies and Procedures In progress and to be reviewed by City Manager as well as the Department
Assessment consultant.
Upon completion, the department will present to City Council on November 16, 2022.
Assessment of Existing Contracts
with Facilities
Terms for the batting cages and tennis
facilities are being negotiated in Closed
Session tonight on September 21, 2022.
New contract agreements will be created once negotiations are completed and brought to the City Council for approval.
Co-Sponsorship Event Application
and Process
In progress. Department will present to the City Council on October 5, 2022. If approved, staff will work with non-profit organizations and community groups to comply with the new cosponsorship policy and application process. 18 - 7
Citywide Updates: September 21, 2022
City Manager’s Office
Action Item Status Next Steps
Economic Development Strategy The department is continuing to offer business ombudsman services to local
businesses and share resources from
local, state, and federal partners.
Staff is planning a second Business Networking event on October 12, 2022 and developing additional resources for local businesses. The City’s next edition of the Major
Developments and Projects quarterly newsletter will be
available at the event, and staff will present the City’s “Guide to Doing Business.”
City Mobile Application Staff launched the City Mobile App at the September 7, 2022 City Council
Meeting.
Staff will be continuing to conduct outreach to the public.
Strategic Plan Updates Staff is continuously updating the progress of the City’s Strategic Plan.
Staff will present the next Strategic Plan quarterly update to City Council on the October 19, 2022 City Council
meeting.
Communications Analysis Staff completed a communications analysis August 2, 2022 to help
determine the audience for Citywide
communication efforts that highlight the
City’s most effective communications
tools.
Staff is going to work with all departments to provide
citywide communication recommendations.
Diversity, Equity, Inclusion, and
Belonging (DEIB) Assessment
Completed June 30, 2021 and all city
staff has received DEIB training.
Recommendations from the assessment are ongoing
including developing trainings programs focus on DEIB,
updating hiring practices, define city culture and core values, updating Human Resources Policies and
Procedures to ensure DEIB principles are incorporated,
evaluating compensation for internal equity and market
competitiveness, and identifying areas of further process updates and commit to incorporating DEIB in all
processes.
18 - 8
Citywide Updates: September 21, 2022
Finance Department
Action Item Status Next Steps
Finance Policies and Procedures Final Draft approved at the September 7, 2022 City Council meeting.
The 1st reading of the ordinance will be presented to City Council at tonight’s City Council meeting of September 21, 2022.
Time Clock Plus (TCP)
In-house Payroll Process
The department is in the process of
finalizing in-person training for all City staff
for the month of September, 2022.
Once dates are finalized, departments will be invited to training sessions to learn how to navigate the TCP system.
Bank Reconciliations Bank reconciliation is in progress for June, 2022.
Temporary assistance is being used to expedite this process, and those candidates are currently in the background process.
Monthly Investment Reports Current and on schedule. The department will continue to provide timely submissions to the City Council.
Audit The audit is set to begin on November 21,
2022. This is six months earlier than the
last year.
The department will prepare all necessary year-end schedules for audit.
Staffing The department will be using temporary
staff for assistance with bank
reconciliations and payroll conversion.
There are three potential temporary staff members going through the background process as of 9/12/22.
Recruitments The City is conducting a national search
through Peckham and McKenney, to hire a
permanent Finance Director. Additionally,
the City is conducting a recruitment for the
reclassified position of Deputy Finance
Director/Controller position.
Commence interview process once recruitments close.
Department Assessment Not commenced. After the hiring of the Finance Director and Deputy Finance Director/Controller position, an assessment will be conducted of the Finance Department.
18 - 9
Citywide Updates: September 21, 2022
Fire Department
Action Item Status Next Steps
Department Assessment Staff is looking at sample RFP’s and beginning to draft.
Draft RFP for release.
Recruitments The department is in the process of
filling 3 job classifications. There were
21 applications received for an Entry
Level Firefighter/Paramedic position,
14 applications received for a
Firefighter/Paramedic lateral position,
and 4 applications received for a
promotional Fire Engineer position.
Currently in active recruitment process.
18 - 10
Citywide Updates: September 21, 2022
Library
Action Item Status Next Steps
Library Special Tax The question of extending the Library Special Tax will be put to the voters in
November, 2022 as Measure LL.
Renewal for November 8, 2022 ballot.
Library Strategic Plan The Library Strategic planning process for 2023-2027, has been underway
since June. The Analysis and
Engagement phase of the process is
coming to a close. The consulting
team has been on-site twice and
gathered input from the community
and from staff through an online
survey and in-person sessions with
staff, the public, and the Strategic
Planning Advisory Committee.
The consulting team will lead the third phase of the
process: Goal Setting and Visioning. They will refine
and document the roles, mission, and goals for the
library based on the information captured during the
Analysis and Engagement phase of the process. A final
Strategic Plan document will be delivered by the end of the calendar year.
Recruitments There were 58 applications received
for the department’s 2 Librarian
positions. Also in the process are
recruitments for a part-time Clerk II
(promotional) and for part-time Aides.
An offer has been extended to one candidate for an
Adult and Digital Services Librarian position, and they are scheduled to start September 26, 2022.
18 - 11
Citywide Updates: September 21, 2022
Management Services Department (Human Resources, City Clerk, and Information Technology) Action Item Status Next Steps
Recruitments There were 37 applications received for the Chief City Clerk positon and 59
applications received for the Management
Services Director positon.
After an extensive interview process, the new Chief City Clerk has joined the City as of September 12, 2022, and the new Management Services Director will be joining the City on September 26, 2022.
City Clerk Items Elections: The division received 4
candidate applications. These included 4
applications for Councilmember District 4,
1 for Councilmember District 5, and 2 for
the Treasurer seat. All candidates were
qualified, and the candidate order was
provided by the Secretary of State.
Measure LL Impartial Analysis and
Argument in Favor were received. All
Candidate Designations and Statements;
and Measure information was submitted to
the County. Staff has approved the County
Sample Booklets.
Commissions: 6 out of 8 vacancies were
filled as September 13, 2022.
Public Records Requests: 274 requests
have been received as of September 13,
2022.
Pending the outcome of the upcoming Election November 8, 2022. Candidate Handbooks are being prepared (currently in draft form). Preparation for the Mayor’s State of the City (first meeting in December) and Reorganization of the City Council (second meeting in December).
Pending appointment of the Public Arts and Public Safety vacancies.
39 are in progress of being processed as of September 13, 2022.
City Clerk Assessment Completed August 16, 2021. Recommendations in progress with start of new Chief City Clerk. Recommendations include streamlining Agenda
Management process, streamlining California Public Records Act request process, and prepared itemized and prioritized list of municipal corporate governance functions.
18 - 12
Citywide Updates: September 21, 2022
Police Department
Action Item Status Next Steps
Department Assessment The department is currently in the process of going out for an RFP for
the assessment.
The RFP was originally released in Spring, 2022, and
there was not enough competitive solicitation. An RFP
will be released to solicit qualified consultants to
conduct the assessment.
Recruitments The department is in the process of
filling 4 job classifications. The Police
Assistant Dispatcher position received
59 applications, 27 applications were
received for 3 Police Cadet positions,
16 applications were received for 2
Police Officer positions, and 49
applications were received for a Police
Officer Recruit position.
Currently in active recruitment process.
18 - 13
Citywide Updates: September 21, 2022
Public Works Department
Action Item Status Next Steps
Department Assessment Completed October, 2022. Council approved re-organization of department resulting in the creation of job classifications for
Transportation Program Manager, two Management
Analysts, and consolidation of one Deputy Public Works
Director. On tonight’s agenda, staff is requesting City Council’s approval of the consolidation of two positions to one Facilities and Parks Supervisor position, and
creation of a new Senior Maintenance Worker position
in the division.
Recruitments The department is currently in the
process of filling 9 positions. There
were 61 applications received for an
Electrician Maintenance Worker
position, and 138 applications
received for 2 Management Analyst
positions.
Currently in active recruitment process.
Positions for a Transportation Program Manager, Senior
Water Production and Treatment Operator, Water Utility
Worker II, and a Parks Maintenance Worker are
pending City Council or Request Approval.
2 candidates were extended an offer for the
Management Analyst positions, and the department is
pending responses as of September 13, 2022.
Leaf Blower Ordinance Community outreach and information is ongoing.
Implementation date is delayed to align with the
availability of grants and community resources.
Electrification Seeking direction from Council. On tonight’s agenda, Council will consider a combined item from the Public Works and Police Departments,
providing direction on the implementation of public
safety electric vehicles and the supporting electrical
charging infrastructure at City Hall. Council will also consider a project to develop a solar and battery backup system adjacent to City Hall this evening.
18 - 14
Citywide Updates: September 21, 2022
18 - 15
ATTACHMENT 2
Finance Department Performance Measurements
18 - 16
Finance Department Performances Measurements
South Pasadena Finance Department
PERFORMANCE MEASUREMENTS
Measurement Unit of Measure Type of Indicator Status
Accounting Management
Complete Bank Reconciliations by 20th
Day of Month % Effectiveness Working on June reconciliations.
Cash Bank Deposit 1x or 2x Per Week % Effectiveness Current.
Electronic Bank Deposit Every Day % Effectiveness Current.
Unmodified or "Clean" Audit Opinion
Obtained for CAFR Yes/No Effectiveness
Audit scheduled for November 21,
2022.
Number of Audit Findings # Efficiency
Reduction of findings from seven to
four.
Award Received for ACFR Reporting
Excellence Yes/No Effectiveness Application due January 1, 2023.
State Controller's Report Filed on
timely basis (1/31) Yes/No Effectiveness Will meet deadline.
Metro, Gas Tax Audits Completed on
Schedule Yes/No Effectiveness Due November 4, 2022.
Payroll tax quarterly reports timely
filed for State (DE9/DE9C)/Federal
(941) % Effectiveness Will meet deadline.
Financial Reporting to Decision Makers
Distribute Monthly GL
Revenue/Expenditure Reports to
departments by 15th of the month % Effectiveness Monthly assignment.
Present Quarterly Financial Reports to
City Council in October, May and
August Yes/No Effectiveness
Agendized for Oct 5, 2022, Feb 1, 2022,
and May 3, 2023.
Present Midyear Report to City Council
in February Yes/No Effectiveness Successfully completed March 2022.
Include 5-Year General Fund Financial
Projection in Midyear Report Yes/No Effectiveness Successfully completed March 2022.
I
18 - 17
Finance Department Performances Measurements
Treasury Management
Present City Treasurer's Monthly
Investment Report to City Council every
month % Effectiveness Current.
Present City's Investment Policy to City
Council in November 2022 Yes/No Effectiveness
To be agendized for November 16,
2022
Average Portfolio Par Balance $ Workload Included in Investment Report Variance Between City Portfolio and
LAIF Book Rates of Return City Higher
or (City Lower) % Effectiveness Included in Investment Report Budgetary Management
Adopt Annual Budget in June Yes/No Efficiency
Budget Calendar for FY 22-23 to come
out in December.
Include 5-Year General Fund Financial
Projection in Proposed and Adopted
Annual Budget Yes/No Effectiveness Successfully completed June 2022.
Information Technology
Complete Implementation of TCP ThirdParty Electronic Timecard System by November 30, 2022 Narrative Effectiveness In Process.
Attendance at Springbrook Annual
Conference by 2 Department
Employees Each Year Yes/No Efficiency Planned for 2022-23.
Contracts and Purchase Orders Management
Electronic Encumbrances Established
for All Contracts and Purchase Order
Having Value Greater than current
policy limit
Yes/No
Efficiency
Already implemented.
Payroll Management
Annual Covered Payroll * $ Workload Stated in budget.
Distribute W2s per IRS guidelines Yes/No Effectiveness Successfully completed in 2022 18 - 18
Finance Department Performances Measurements
Accounts Payable
Complete Warrant Register With
Inclusion of All Properly Prepared
Payment Requests % Effectiveness Bi-monthly task.
Business Licensing
Number of Licensing Accounts # Workload To be stated in budget.
Percentage of Licensing Accounts Paid
Electronically % Efficiency To be stated in budget.
Utility Billing
Number of Water Accounts # Workload To be stated in budget.
Percentage of Water Accounts Paid
Electronically % Efficiency To be stated in budget.
* = Detailed in Annual Budget
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ATTACHMENT 3
Key Performance Indicators from Fiscal Year 2022-
2023 Adopted Budget
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CITY OF SOUTH PASADENA CITY MANAGER
ADOPTED BUDGET | FISCAL YEAR 2022-23 48
Key Performance Indicators
The City Manager’s Team is focused on improving the quality of life for residents, businesses and employees. With the move of Economic Development to the City Manager’s Office, the City Manager’s team is redefining community outreach and engagement, business support and service. A commitment to Strategic Plan goals and active legislative efforts ensure furthering the community’s priorities while protecting and preserving quality of life in South Pasadena.
Public Engagement/ Community Outreach
Establish and implement a targeted Community Outreach Program, including:
150-300 photos of the City, and Departments for marketing and documents by FY2022
1,000 new followers across social media by the end of FY2022 5,000 Neighborhood Pulse subscribers by FY2022
Explore creation of a City app for civic engagement, service requests and programming
Create a new City website that is user-friendly, current and well-maintained Strategic Plan Quarterly Updates
Track communications outreach by assessing tools used to conduct outreach, tracking spending on such tools, and sharing impact and metric reports to City Council
Economic Development
Develop and launch and Economic Development program:
Business Concierge Service Program, including business visits and business review sessions with interdepartmental Economic Development Team Create a ‘Guide to Doing Business in South Pasadena’
Branding and marketing plan
Host two business networking events in 2022
Establish and Prioritize Healthy Workplace Culture
Establish Citywide internship and professional shadowing programs Host quarterly Mid Manager’s Meetings
Plan and Host City Open House Event
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
ADOPTED BUDGET | FISCAL YEAR 2022-23 63
Key Performance Indicators
The Management Services Department oversees the Human Resources and Risk Management Division, the City Clerk’s Office, and Information Services. The department is focused on effectively centralizing management of citywide grants and contracts, establishing and implementing the Grants Manual and Policy Document, hosting monthly grant meetings with all Departments to ensure compliance and provide training, providing secure and reliable technological infrastructure for the City by completing and implementing initiatives in the Technology Master Plan, and updating administrative policies.
City Clerk’s Office
Enhancing Customer Service through Innovation
Continue to update and improve the City Clerk’s webpage to provide quick access of information and accountability insuring public transparency on a quarterly basis, or as necessary changes to content arises
Host and Record 2 trainings for Staff for Agenda Process Host and Record 2 onboarding trainings for appointed elected officials, including Commissioners and Staff Liaisons
Host Commissioner Congress
Continue to provide exemplary customer service, keeping in mind the diverse population we serve
2022 General Municipal Election
Successfully coordinate with the County for the City General Municipal Election in November
Utilize Records Management Systems to Account for and Maintain Citywide Records Implement City's Records Retention schedule and host 2 trainings for staff Host Quarterly Records Clean Up Day, citywide, to include review of physical and electronic records
Track and report on Public Records Act (PRA) Requests to the City Council on a monthly basis
Human Resources and Risk Management
Organizational Culture
Update Personnel Policies, Rules & Regulations
Building an Employer brand to attract and retain top caliber candidates Develop organizational culture framework
Enhance diversity, equity and inclusion (DEI) initiatives Employee Experience (EX)
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CITY OF SOUTH PASADENA FINANCE
ADOPTED BUDGET | FISCAL YEAR 2022-23 74
Key Performance Indicators
At the Finance Department, we strive to work efficiently and effectively. In the past few years we have launched various projects that will be in full effect this year.
Workflows
In Fiscal Year 2021-2022, the Accounts Payable and Receivable functions became completely digital via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. It also falls in line with the City’s environmental strategies by reducing the amount of paper used.
Payroll
The Finance department has taken on the magnanimous task of in-house payroll. This allows staff to have more autonomy over their payroll. We endeavor to make this process more efficient, therefore time and attendance procedures are currently being developed.
In FY 2022-2033, our goal is to successfully launch the Time and Attendance portion of payroll utilizing Time Clock Plus.
Records
Finance converted document retention procedures to a digital format. In previous years, all documents were only paper copies. We have invested time into scanning and converting documents to a digital platform in order to have quicker access. This allows the department and the City to respond to inquiries quicker in the future. We continue to change all paper documents into a digital and/fillable form to continue these procedures.
Enterprise Resource Planning Upgrade
Finance currently utilizes a software called Springbrook for its accounting needs and resources. This year we plan to take this software to new heights by enrolling in the Cloudbased system. This will allow the department to generate new reports and improved reports. As well as adding a layer of security to our financial data in the event of a natural disasters.
Bank Reconciliation
Bank reconciliations shall be completed 30 days after the previous month end and no later than 45 days.
Annual Audit and ACFR
The audit shall commence in November with the completion of the audit no later than January of the following year. The Annual Comprehensive Financial Report (ACFR) shall be completed and submitted to City Council in March following the prior fiscal year. 18 - 23
CITY OF SOUTH PASADENA POLICE
ADOPTED BUDGET | FISCAL YEAR 2022-23 89
Key Performance Indicators
The South Pasadena Police Department meets the needs of the community by providing professional services to safe guard the city in crime prevention. Community outreach is accomplished by active patrols, educational programs, and social media through the City’s website. The Key Performance Indicators (KPI) for the department demonstrate the need to quantify its information in a concise and articulate manner.
Computer Aided Dispatch and Record Management System (CAD/RMS) On March 22, 2022, the Motorola Flex System went into effect to bring the South Pasadena Police Department into 21st century of law enforcement The system incorporates a new Geographical Information System (GIS) that decreases the officer response time from time of dispatch
The CAD decreases response time to 911 calls for service All calls for service can be tracked in a detailed report as to the initiation of a call, time of response, and length of duration. This information can be tabulated in an annual report to the City Council
The Records Management System capabilities unite several departments, patrol, detectives, and records division into a simultaneous report flow limiting human input errors The increase in information capture enhances the departments efficiency and provides an increase in details on a monthly basis
The South Pasadena Police Departments Assessment of 2022 The Request for Proposals have been completed and the selection process has begun The chosen firm will evaluate the separate bureaus of patrol, detectives, dispatch, traffic, records, and administration to examine work flow of each bureau and provide input to increase efficiency to the department as a whole
Racial and Identity Profiling Advisory (RIPA) AB 953
The South Pasadena Police Department RIPA statistics began compilation on January 1, 2022, and submitted to the Department of Justice in April, 2023 The RIPA statistics shall include:
o Stop Data Demographics
o Calls for Service
o Actions Taken During Stop by Officers
o Result of Stop
o Tests for Racial/Ethnic Disparities
o Use of Force Analysis
o Report-Specific Analyses
Enhanced Community Needs Outreach Via Mobile Crisis Outreach Unit Increase City’s outreach efforts with a contracted partner Provide dedicated response to individuals experiencing mental health crises Track and report data regarding number of referrals for mental health and addiction treatment, along with placements aimed towards permanent housing for those experiencing homelessness
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CITY OF SOUTH PASADENA PUBLIC WORKS
ADOPTED BUDGET | FISCAL YEAR 2022-23 143
Key Performance Indicators
The Public Works Department is committed to improving public engagement and community access to project and program information in Fiscal Year 2022-2023. In addition to completing a department reorganization and recruitment of critical positions, Public Works will implement quarterly newsletters and website project updates to communicate its many endeavors to City stakeholders.
Public Works Administration & Engineering
Fulfillment of up to 2,000 service requests annually. Process 500 permits for encroachment, excavation, tree replacement, etc.
Water & Sewer Infrastructure
Produce sufficient water for South Pasadena, approximately 4,000 acre-feet annually.
Replace 50-100 meters, 10-12 fire hydrants, and 5-8 water service lines annually. Remove and replace up to 1,000 linear feet (LF) of water main pipelines. Collect 6,200 meter readings monthly.
Perform at least 10 area leak detection inspections to identify and repair leaks Monthly sewer inspection and maintenance program.
Street & Sidewalk Maintenance
Track repair and replacement of City sidewalks, curbs, and gutters. Track repair of street potholes.
Track replacement of damaged asphalt.
Street/Median Trees & Parks Maintenance
Plant 80-100 trees annually.
Increase outreach and education programs regarding landscape & trees maintenance to quarterly.
Facilities & Street Lights
LED light conversion for up to 50 street, park, and field lights annually.
Environmental Programs & Sustainability
Increase water conservation rebate programs utilization by 25%. Provide 3 demonstrations and 2 citywide utility bill inserts/mailings promoting electric leaf blowers.
Explore hosting quarterly eco-events focused on water conservation and landscaping.
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CITY OF SOUTH PASADENA LIBRARY
ADOPTED BUDGET | FISCAL YEAR 2022-23 159
Key Performance Indicators
The Library’s main focus early in the 2022-2023 fiscal year is to complete its 5-year strategic planning process and to engage in education and outreach in support of the Library Special Tax measure that will be on the ballot in November, including the publication of a new library information brochure.
If the budget request for a full-time support services librarian is approved, the department will engage in a reorganization of roles and responsibilities in the Support Services division, and in documenting and revising the division’s policies, procedures and workflows.
Special projects for 2022-2023 include replacing the Library Patio tables and benches, launching a laptop lending kiosk, implementing a materials acquisitions module in the Integrated Library System (ILS), and launching the Library of Things lending program.
Outreach
Add 500 people to the Library’s e-newsletter recipient list Conduct 15 SPUSD and private school class visits at the start of the school year Operations
Review and revise 4 administrative policies
Add 4,500 new items to the collection
Rent the Community Room 20 times annually
Programs & Services
Exceed 12,000 visitors per month on average
Lend 20,000 items per month on average
Present at least 8 programs for adults, such as book discussions, author talks, hands-on crafting, concerts, and films
Exceed program attendance of 4,000 individuals annually 18 - 26
CITY OF SOUTH PASADENA COMMUNITY SERVICES
ADOPTED BUDGET | FISCAL YEAR 2022-23 188
Key Performance Indicators
The Community Services Department is responsible for providing the community with recreational, cultural, and social programs for people of all ages in a safe and wellmaintained facility. The department has three divisions comprising Senior, Recreation, and Transit Divisions. We facilitate special events, leisure classes, and senior services including lifelong learning, Dial-A-Ride and Nutrition Program, facility and gazebo reservations, after school and summer camps, and more. The Community Services Department builds a strong sense of community to improve the quality of life for all residents.
Administration
Work with Recreation Leased Facilities Ad-Hoc Committee to review contract management of lease agreements
Construction of Berkshire and Grevelia pocket parks
Recreation
Improve Camp Med and Special Events outreach by establishing a quarterly newsletter between the Recreation Division and school district Redesign and update the indoor and outdoor facilities pamphlet as well as the park, walking paths, and trail pamphlet
Increase afterschool and summer enrollment by 10%
Add 2 additional staff trainings with at least one focused on behavior management in childcare settings
Increase Park and Facility Rentals by 10%
Increase participation in contract classes by 20%
Senior Services
Increase social media followers by 5%
Increase Senior Services Constant Contact subscribers by 10% Increase meals served on-site and to homebound seniors by 5% Increase Senior Center Memberships by 5%
Re-introduce senior excursions and host 12 trips
Host a Health & Wellness Fair by partnering with 45 vendors to increase awareness of aging matters and services
Transit Division
Establish a referral program to increase ridership
Reinstate group trips and plan two outings per month
Have on-time performance of 80% or higher for the fiscal year Procurement of one new Plug-in Electric Vehicle to replace one CNG fleet 18 - 27
CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
ADOPTED BUDGET | FISCAL YEAR 2022-23 151
Key Performance Indicators
The Community Development Department strives to provide excellent customer service by efficiently managing workload and thereby reducing processing times, building plan check approvals and permit issuance.
Administration
Encourage interdepartmental collaboration to improve entitlement applications and public information regarding development projects; continue to improve department processes Assist City Manager’s Office (CMO) with major developments quarterly newsletter Conduct six (to be held every other month) interdepartmental development projects coordination meetings
Planning & Building
Reduce processing time for discretionary applications and building plan check by securing an electronic permitting system.
Process 25 discretionary applications (PC, CHC, DRB)
Process 50 administrative (by-right) applications
Code Enforcement
Respond to resident complaints by investigating, opening cases, and closing cases.
Reduce closure rates.
Ensure complaint is investigated within four days of receiving complaint Follow up on open cases within one month
Provide quarterly reports to City Council on code enforcement activity Film & Art
Process film applications efficiently while eliminating impacts to residents and neighborhoods.
Minimum film permits: 175
Develop a public art policy
Provide quarterly reports to City Council on film activity Housing
Obtain certification from HCD on the 6th Cycle Housing Element 2021-2029 and conduct community outreach efforts related to the housing programs implementation. Conduct housing informational workshops or study sessions: 4 18 - 28
CITY OF SOUTH PASADENA FIRE
ADOPTED BUDGET | FISCAL YEAR 2022-23 97
Key Performance Indicators
UNITS OF MEASURE
This is the most basic unit of measurement. Includes raw sources of data that measure productivity. Includes both inputs (number of requests, cases, applications, complaints, referrals received); and outputs (number of requests, cases, applications, complaints, referrals closed).
Total Response Time
Fires
EMS
Turnout Times
Fires
EMS
Number of Emergency Calls
Fires
EMS
Service
Number of EMS Transports
Number of Mutual/Automatic Aid Responses
Given
Received
Number of Fire Prevention Inspections
Company Field
Mandated Occupancy Inspections
Certificate of Occupancy (COO)/ New Business
Brush Clearance
Number of Plan Checks
Fire Sprinkler
Fire Alarm
Building
Training Hours
Leave Usage
Sick
Comp
Worker’s Comp/ IOD hours
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