Agenda packet — South Pasadena City Council, September 21, 2022 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, SEPTEMBER 21, 2022
5:00 P.M.

CITY MANAGER’S CONFERENCE ROOM
1414 MISSION STREET, SECOND FLOOR, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Closed Session Meeting will be conducted in-person from the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena, CA 91030. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council can convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public Participation may be made as follows:
• In-Person Hybrid – City Hall, City Manager’s Conference Room, Second Floor, 1414 Mission Street, South Pasadena, CA 91030
• Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
South Pasadena City Council September 21, 2022

Page 2 ends

CLOSED SESSION AGENDA ITEMS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 660 Stoney Drive
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Arthur Becerra, South Pasadena Batting Cages Under Negotiation: Price and Terms

2. Property Address: 920 Lohman Lane
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: John Letts, iTennis
Under Negotiation: Price and Terms
B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 21, 2022, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 9/15/2022 /S/
Date Desiree Jimenez, CMC, Chief City Clerk

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Councilmember Diana Mahmud

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, SEPTEMBER 21, 2022, AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena, CA 91030. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

The Meeting will be available:
• In Person Hybrid – City Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID.

Regular Meeting Agenda September 21, 2022

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers.

Option 2:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted, as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during Public Comment portions of the agenda to speak for up to three minutes per item.

Option 3:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up within the first 30 minutes of Public Comment period will be queued up to speak.

3. PET ADOPTION – PASADENA HUMANE SOCIETY

4. STAFF RECOGNITION
Staff Introductions:

Management Services Department:

Desiree Jimenez, CMC, Chief City Clerk

PRESENTATIONS
Regular Meeting Agenda September 21, 2022

Page 3 ends

Community Services Department:

Melissa Snyder, Community Services Supervisor
Melinda Tracey, Management Assistant
Melissa Diaz, Management Aide
Jennifer Guidos, Management Aide
Israel Suarez, Management Analyst

5. MERCHANT MINUTE – Preppi
Business Owners: Lauren Tafuri and Ryan Kuhlman

COMMUNICATIONS

6. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

7. CITY MANAGER COMMUNICATIONS

8. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $19,748.42; GENERAL CITY WARRANTS IN THE AMOUNT OF $442,212.29; ONLINE PAYMENTS IN THE AMOUNT OF $611,055.05; PAYROLL IN THE AMOUNT OF $911,411.31
Recommendation
It is recommended that the City Council approve the Warrants as presented.

10. MONTHLY INVESTMENT REPORT FOR JULY 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for July 2022.

11. ADOPTION OF A RESOLUTION APPROVING A NEW PUBLIC WORKS JOB DESCRIPTION,

CLASSIFICATION AND SALARY SCHEDULE CREATION OF FACILITIES AND PARKS SUPERVISOR; AND APPROVAL OF A SECOND SENIOR MAINTENANCE WORKER

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ADOPTING A NEW JOB DESCRIPTION AND

SALARY RANGE FOR THE FACILITIES AND PARKS SUPERVISOR
Recommendation
It is recommended that the City Council:

1. Approve the reclassification of the Facilities Supervisor and Parks Supervisor to one Facilities and Parks Supervisor position; and

2. Approve the addition of a second Senior Maintenance Worker from the cost savings of consolidating the Facilities and Parks Supervisor positions.

Regular Meeting Agenda September 21, 2022

Page 4 ends

12. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH WEST COAST ARBORISTS, INC. IN THE AMOUNT OF $705,500 FOR URBAN FORESTRY SERVICES Recommendation
It is recommended that the City Council:

1. Award a contract to West Coast Arborists, Inc. to provide urban forestry services to the City for an annual amount of $705,500 for urban forestry services for:
a. Fiscal Years 2022-2023, 2023-2024, and 2024-2025, or b. Fiscal Year 2022-2023, with an option to renew the agreement in years 2023-2024 and 2024-2025;

2. Appropriate an additional $155,000 from the General Fund to Park Maintenance Contract Services Account No. 101-6010-6410-8170-000 to sufficiently fund services for the City’s urban forest, as well as as-needed services for events or special requests; and

3. Authorize the City Manager to enter into a maintenance agreement with West Coast Arborists, Inc. and execute any related documents.

13. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH BASE HILL, INC. FOR THE MONTHLY AMOUNT OF $16,885 FOR JANITORIAL SERVICES
Recommendation
It is recommended that the City Council:

1. Award a contract to Base Hill, Inc. to provide janitorial services to City facilities, and authorize the City Manager to enter into a maintenance agreement with Base Hill, Inc. for a monthly amount of $16,885, and periodic work at proposed hourly rates as needed for janitorial services for:
a. Fiscal Years 2022-2023, 2023-2024, and 2024-2025, or b. Fiscal Years 2022-2023, with an option to renew the agreement in years 2023-2024 and 2024-2025; and

2. Appropriate an additional $15,400 from the General Fund to Facilities Maintenance Contract Services Account No. 101-6010-6601-8180-000 to sufficiently fund monthly janitorial services for the City’s facilities, as well as as-needed services for events or special requests.

14. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CIVICPLUS IN THE AMOUNT OF $29,709.50 FOR COMMUNITY SERVICES DEPARTMENT MANAGEMENT

SOFTWARE
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to execute the attached agreement with CivicPlus in the amount of $29,709.50 for Community Services Department Management Software; and

2. Transfer $50,000 in State and Local Fiscal Recovery Funds from Account No. 101-3010- 3041-8020 (Finance - Special Department Expense). to Account No. 101-8030-8031-8180 (Community Services - Contract Services) to fully fund the agreement.

15. AGREEMENT WITH NEOGOV FOR SUBSCRIPTION SERVICES TO ENHANCE HIRING AND

EMPLOYEE MANAGEMENT EFFICIENCIES
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to Execute an Agreement with NEOGOV, for subscription services to enhance the recruitment, onboarding and employee efficiency, in the amount of $51,222.29, for the period of October 3, 2022, through June 30, 2024; and

2. Transfer $51,229.29 in State and Local Fiscal Recovery Funds from Account No. 101-3010- 3041-8020 (Finance- Special Department Expense) to Account No, 101-3010 to fully fund the agreement, with funds for the second year of subscription services rolling over to Fiscal Year 2023-2024.

Regular Meeting Agenda September 21, 2022

Page 5 ends

16. CLEAN POWER ALLIANCE POWER READY PROGRAM
Recommendation
It is recommended that the City Council authorize the City Manager to enter into a Memorandum of Understanding with the Clean Power Alliance to participate in the Clean Power Alliance Power Ready Program, which facilitates installation of solar panels at the Hope/Mound City parking lot and battery backup systems at City Hall to support building electrification.

17. POLICE DEPARTMENT FLEET ELECTRIC VEHICLE LEASE AND SOUTHERN CALIFORNIA

EDISON (SCE) CHARGE READY PROGRAM
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to enter into a Participation Agreement with Southern California Edison (SCE) to participate in the SCE Charge Ready Program, which facilitates installation of Level 2 electric vehicle chargers at City Hall parking lots (police department, fire department, and employee parking lots) to support Public Safety fleet electrification, and a 10-year commitment by the City to provide and maintain the chargers;

2. Authorize the City Manager to enter into a Master Lease Equity Agreement between the City of South Pasadena and Enterprise Fleet Management Inc.;

3. Authorize appropriation of $304,124 for the leasing of ten (10) new Tesla Model Y and ten (10) Tesla Model 3 vehicles from Enterprise Fleet Management Inc., authorize appropriation of $383,752 for a one-time down payment for twenty (20) vehicles from Enterprise Fleet Management Inc., and a 15% project contingency, and authorize $31,124 for the vehicle lease account deficit payment, for a total of $719,000;

4. Provide direction to City staff on developing plans to install one or more Level 3 electric vehicle chargers in the City Hall Police Department parking lot to support Public Safety fleet electrification; and

5. Authorize the City Manager to execute related documents on behalf of the City.

18. CITYWIDE OPERATIONAL STATUS UPDATE
Recommendation
It is recommended that the City Council receive a summary from staff on a Citywide operational status update.

PUBLIC COMMENT – CONTINUED

19. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

ACTION / DISCUSSION

INFORMATION REPORTS
Regular Meeting Agenda September 21, 2022

Page 6 ends

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

October 19, 2022 Regular City Council Meeting 7:00 p.m.

November 2, 2022 Regular City Council Meeting 7:00 p.m. 9 9 - 1
DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
September 21 , 2022
Armine Chaparyan, City Manager ~
ITEM NO.

Kenneth L. Louie, Interim Deputy City Manager-Finance
-----1
SUBJECT: Approval of Prepaid Warrants in the Amount of $19,748.42; General City Warrants in the Amount of $442,212.29; Online Payments in the Amount of $611,055.05; Payroll in the Amount of $911,411 .31 Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 315118-315123 $ 6,175.27
ACH $ 13,573.15
Voids $ 0
General City Warrants:

Warrant# 315124-315201 $ 289,047.44
ACH $ 153,164.85
Voids $ 0
Payroll Period Ending: 09/02/2022 $ 911,411.31
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out - To (Acct# 2413) $ 0
Wire Transfers Out - To (Acct # 1936) $ 0
Online Payments $ 611 ,055.05
RSA:

Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 1,984,427.07
Approval of Warrants
September 21, 2022

Page 2 of 2 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Payroll
9 - 2
ATTACHMENT 1
Warrant Summary
9 - 3
City of South Pasadena
Demand/Warrant Register Date 9/21/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 4,242.02 235,045.97
Insurance Fund 103 - 71,410.64
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - -
Local Transit Return "C" 207 - 562.58
TEA/Metro 208 - -
Sewer Fund 210 - 40.94
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - -
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 524.55
County Park Bond Fund 232 - -
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 9,742.87
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - 2,820.00
Sewer Capital Projects Fund 310 - -
Water Fund 500 614.74 121,064.74
Water Efficiency Fund 503 - 1,000.00
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 14,891.66 -
-
Column Totals: 19,748.42 442,212.29
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 461,960.71
Payroll Period Ending: 09/02/2022 911,411.31
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 611,055.05
Voids - Prepaid -
Voids - General Warrant -
Grand Report Total: 1,984,427.07
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Deputy City Manager-Finance
9 - 4
ATTACHMENT 2
Prepaid Warrant List
9 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/13/2022 - 4:35PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
315118 08/31/2022
Inv PR 08/19/2022
Line Item Date Line Item Description
08/17/2022 PR Batch 81922.08.2022 Garnishment Case # FAMSS - 1406906 814.15 Inv PR 08/19/2022 Total 814.15
315118 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
FHCM5011 - Foothill Communications
315119 08/31/2022
Inv INV5862
Line Item Date Line Item Description
08/23/2022 Annual Service and Repair of Communication Equipment for Police 3,000.00 Inv INV5862 Total 3,000.00
315119 Total: 3,000.00
FHCM5011 - Foothill Communications Total: 3,000.00
SSDV2018 - Sandoval, Sheila
0 08/31/2022
Inv PR 08/19/2022
Line Item Date Line Item Description
08/17/2022 PR Batch 81922.08.2022 Garnishment - Sandoval 956.03 08/17/2022 PR Batch 81922.08.2022 Sandoval - Garnishment 322.43 Inv PR 08/19/2022 Total 1,278.46
0 Total: 1,278.46
SSDV2018 - Sandoval, Sheila Total: 1,278.46
AP-Check Detail (9/13/2022 - 4:35 PM) Page 1
9 - 6
Check Number Check Date Amount
Total: 5,092.61
AP-Check Detail (9/13/2022 - 4:35 PM) Page 2
9 - 7
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/13/2022 - 4:36PM
Check Number Check Date Amount
AIR6010 - Airgas USA LLC
0 09/12/2022
Inv 9991252695
Line Item Date Line Item Description
08/31/2022 Oxygen Supplies: AUGUST 2022 445.05
Inv 9991252695 Total 445.05
0 Total: 445.05
AIR6010 - Airgas USA LLC Total: 445.05
MNBL8170 - Crestline Software, LLC dba MuniBilling
0 09/12/2022
Inv 16216
Line Item Date Line Item Description
09/12/2022 Credit Card & Return Fees (July 2022) 0.02
Inv 16216 Total 0.02
Inv FC6Uk00069
Line Item Date Line Item Description
07/31/2022 Service Fees 240.81
Inv FC6Uk00069 Total 240.81
Inv FC7Vk00077
Line Item Date Line Item Description
07/31/2022 Service Fees 373.91
Inv FC7Vk00077 Total 373.91
0 Total: 614.74
MNBL8170 - Crestline Software, LLC dba MuniBilling Total: 614.74 DTV5012 - DIRECTV
315120 09/12/2022
Inv 068653046220829
Line Item Date Line Item Description
AP-Check Detail (9/13/2022 - 4:36 PM) Page 1
9 - 8
Check Number Check Date Amount
08/29/2022 ACCT #068653046X220829; EOC COMMUNICATION 08/28/2022-09/27/2022 96.98 Inv 068653046220829 Total 96.98
315120 Total: 96.98
DTV5012 - DIRECTV Total: 96.98
TUM8011 - Tumbleweed Press Inc.
315121 09/12/2022
Inv 110212
Line Item Date Line Item Description
06/09/2022 Renewal of TumbleBook Library Deluxe Subscription: 07/01/2022-07 699.99 Inv 110212 Total 699.99
315121 Total: 699.99
TUM8011 - Tumbleweed Press Inc. Total: 699.99
Total: 1,856.76
AP-Check Detail (9/13/2022 - 4:36 PM) Page 2
9 - 9
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/13/2022 - 4:37PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
315122 09/13/2022
Inv PR 09/02/2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 Garnishment Case # FAMSS-1406906 814.15 Inv PR 09/02/2022 Total 814.15
315122 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
VRMZ7000 - Munoz, Valerie
315123 09/13/2022
Inv PR 09/02/2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 - Garnishment 750.00
Inv PR 09/02/2022 Total 750.00
315123 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 09/13/2022
Inv September 2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 SPPOA - Union Dues 3,257.45 08/31/2022 PR Batch 90222.09.2022 SPPOA Insurance 2,282.26 Inv September 2022 Total 5,539.71
0 Total: 5,539.71
SOU5435 - S.P. Police Officers Association Total: 5,539.71 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 09/13/2022
AP-Check Detail (9/13/2022 - 4:37 PM) Page 1
9 - 10
Check Number Check Date Amount
Inv September 2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 SPPSEA - Union Dues 1,350.00 Inv September 2022 Total 1,350.00
0 Total: 1,350.00
SOU5451 - S.P. Public Service Employees Association Total: 1,350.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 09/13/2022
Inv September 2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 PART TIME ASSN. DUES 248.00 Inv September 2022 Total 248.00
0 Total: 248.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 248.00 SOU5230 - S.P.Firefighters L-3657
0 09/13/2022
Inv September 2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 Firefighters 3657 - Union Dues 2,050.00 08/31/2022 PR Batch 90222.09.2022 FFA Fire Rec Fees 90.00 08/31/2022 PR Batch 90222.09.2022 Fire Assn. Insurance 177.42 Inv September 2022 Total 2,317.42
0 Total: 2,317.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,317.42
SSDV2018 - Sandoval, Sheila
0 09/13/2022
Inv PR 09/02/2022
Line Item Date Line Item Description
08/31/2022 PR Batch 90222.09.2022 - Garnishment 956.03
08/31/2022 PR Batch 90222.09.2022 - Garnishment 823.74
Inv PR 09/02/2022 Total 1,779.77
0 Total: 1,779.77
AP-Check Detail (9/13/2022 - 4:37 PM) Page 2
9 - 11
Check Number Check Date Amount
SSDV2018 - Sandoval, Sheila Total: 1,779.77
Total: 12,799.05
AP-Check Detail (9/13/2022 - 4:37 PM) Page 3
9 - 12
ATTACHMENT 3 General
City Warrant List
9 - 13
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/13/2022 - 6:20PM
Check Number Check Date Amount
IMPR8032 - 4Imprint, Inc.
315124 09/21/2022
Inv 23567030
Line Item Date Line Item Description
09/07/2022 Teen Center giveaway items 356.42
Inv 23567030 Total 356.42
315124 Total: 356.42
IMPR8032 - 4Imprint, Inc. Total: 356.42
ABCBEE - ABC Bee Control
315125 09/21/2022
Inv 7275
Line Item Date Line Item Description
08/08/2022 Humane Bee Removal-El Centro Ave. 605.00
Inv 7275 Total 605.00
Inv 7280
Line Item Date Line Item Description
08/09/2022 Humane Bee Removal-Mound Ave. 550.00
Inv 7280 Total 550.00
315125 Total: 1,155.00
ABCBEE - ABC Bee Control Total: 1,155.00
ALDS4011 - Adlerhorst International, LLC
315126 09/21/2022
Inv 108570
Line Item Date Line Item Description
09/08/2022 K9 Course 8/22-6/23 2,658.33
Inv 108570 Total 2,658.33
Inv 108601
Line Item Date Line Item Description
AP-Check Detail (9/13/2022 - 6:20 PM) Page 1
9 - 14
Check Number Check Date Amount
09/08/2022 K9 Supplies 1,325.64
Inv 108601 Total 1,325.64
Inv 108665
Line Item Date Line Item Description
09/08/2022 K9 Boarding "Lisu" 300.00
Inv 108665 Total 300.00
Inv 108713
Line Item Date Line Item Description
09/08/2022 Seminar for Officer Pech 300.00
Inv 108713 Total 300.00
315126 Total: 4,583.97
ALDS4011 - Adlerhorst International, LLC Total: 4,583.97 ALH0179 - Alhambra Car Wash
315127 09/21/2022
Inv July 2022
Line Item Date Line Item Description
08/09/2022 Alhambra Car Wash - July 2022 282.00
Inv July 2022 Total 282.00
315127 Total: 282.00
ALH0179 - Alhambra Car Wash Total: 282.00
ACMT2920 - All City Management Services, Inc.
315128 09/21/2022
Inv 79097
Line Item Date Line Item Description
09/08/2022 Crossing Guard Services: 08/07/2022-08/20/2022 6,722.85 Inv 79097 Total 6,722.85
315128 Total: 6,722.85
ACMT2920 - All City Management Services, Inc. Total: 6,722.85 ALL0197 - All Star Fire Equipment, Inc.
315129 09/21/2022
AP-Check Detail (9/13/2022 - 6:20 PM) Page 2
9 - 15
Check Number Check Date Amount
Inv 242149
Line Item Date Line Item Description
08/29/2022 Fire Safety Clothing & Equipment: Structural Bunker Boots 395.80 Inv 242149 Total 395.80
Inv 242150
Line Item Date Line Item Description
08/29/2022 Fire Safety Clothing & Equipment: Class A Foam in 5 Gallon Pails 819.98 Inv 242150 Total 819.98
315129 Total: 1,215.78
ALL0197 - All Star Fire Equipment, Inc. Total: 1,215.78 AMAZONCP - Amazon Capital Services, Inc.
0 09/21/2022
Inv 1H6H-FN99-3H77
Line Item Date Line Item Description
09/05/2022 Amazon Business - City Council Supplies 14.75 Inv 1H6H-FN99-3H77 Total 14.75
Inv 1N13-L41V-66TD
Line Item Date Line Item Description
08/29/2022 Amazon Business - City Council Supplies 129.79 Inv 1N13-L41V-66TD Total 129.79
0 Total: 144.54
AMAZONCP - Amazon Capital Services, Inc. Total: 144.54
RIAL6501 - Arriola, Richard
315130 09/21/2022
Inv 8/6/2022
Line Item Date Line Item Description
08/06/2022 Mileage Claim-Richard Arriola-Street Div. 15.56 Inv 8/6/2022 Total 15.56
315130 Total: 15.56
RIAL6501 - Arriola, Richard Total: 15.56
ATTM4011 - AT & T Mobility
AP-Check Detail (9/13/2022 - 6:20 PM) Page 3
9 - 16
Check Number Check Date Amount
315131 09/21/2022
Inv 287288006612x07
Line Item Date Line Item Description
07/02/2022 Public Works Cell Phones -July 2022-Sewer 40.94 07/02/2022 Public Works Cell Phones -July 2022-Water Prod. 158.72 07/02/2022 Public Works Cell Phones -July 2022-Water Dist. 195.75 07/02/2022 Public Works Cell Phones -July 2022-Water Prod. 669.73 Inv 287288006612x07 Total 1,065.14
315131 Total: 1,065.14
ATTM4011 - AT & T Mobility Total: 1,065.14
AT&T5006 - AT&T
315132 09/21/2022
Inv 130464796
Line Item Date Line Item Description
08/17/2022 AN 130464796 Serivces (08/18/2022-09/17/2022) 90.24 Inv 130464796 Total 90.24
315132 Total: 90.24
315133 09/21/2022
Inv 000018665834
Line Item Date Line Item Description
08/20/2022 AN 9391062308 Services(07/20/2022 - 08/19/2022) 17,091.62 Inv 000018665834 Total 17,091.62
Inv 000018666160
Line Item Date Line Item Description
08/20/2022 AN 9391081369 Services(07/20/2022 - 08/19/2022) 66.31 Inv 000018666160 Total 66.31
Inv 000018683333
Line Item Date Line Item Description
08/27/2022 AN CLAPDOPAS Services(07/27/2022 - 08/26/2022) 331.93 Inv 000018683333 Total 331.93
Inv 000018688013
Line Item Date Line Item Description
08/27/2022 AN 9391036943 Services(07/27/2022 - 08/26/2022) 1,378.37 Inv 000018688013 Total 1,378.37
AP-Check Detail (9/13/2022 - 6:20 PM) Page 4
9 - 17
Check Number Check Date Amount
315133 Total: 18,868.23
ATCN9011 - AT&T Total: 18,958.47
BAK0369 - Baker & Taylor Books
0 09/21/2022
Inv 2036882623
Line Item Date Line Item Description
08/10/2022 Library Books 1,045.18
Inv 2036882623 Total 1,045.18
Inv 2036894519
Line Item Date Line Item Description
08/11/2022 Library Books 329.79
Inv 2036894519 Total 329.79
Inv 2036916783
Line Item Date Line Item Description
08/04/2022 Library Books 228.12
Inv 2036916783 Total 228.12
Inv 2036934587
Line Item Date Line Item Description
08/08/2022 Library Books 35.15
Inv 2036934587 Total 35.15
0 Total: 1,638.24
BAK0369 - Baker & Taylor Books Total: 1,638.24
BAK0366 - Baker & Taylor Entertainment
0 09/21/2022
Inv H62207150
Line Item Date Line Item Description
08/10/2022 DVDs/CDs 82.62
Inv H62207150 Total 82.62
Inv H62247060
Line Item Date Line Item Description
08/10/2022 DVDs/CDs 124.76
Inv H62247060 Total 124.76
AP-Check Detail (9/13/2022 - 6:20 PM) Page 5
9 - 18
Check Number Check Date Amount
Inv H62250320
Line Item Date Line Item Description
08/10/2022 DVDs/CDs 90.83
Inv H62250320 Total 90.83
Inv H62252550
Line Item Date Line Item Description
08/10/2022 DVDs/CDs 156.84
Inv H62252550 Total 156.84
Inv H62253000
Line Item Date Line Item Description
08/10/2022 DVDs/CDs 42.96
Inv H62253000 Total 42.96
Inv H62273450
Line Item Date Line Item Description
08/15/2022 DVDs/CDs 53.66
Inv H62273450 Total 53.66
Inv T24140240
Line Item Date Line Item Description
08/05/2022 DVDs/CDs 41.31
Inv T24140240 Total 41.31
0 Total: 592.98
BAK0366 - Baker & Taylor Entertainment Total: 592.98
WON6400 - Bob Wondries Ford
315134 09/21/2022
Inv 639669
Line Item Date Line Item Description
09/08/2022 Airbag repair circuit connector Unit # 1406 230.00 Inv 639669 Total 230.00
315134 Total: 230.00
WON6400 - Bob Wondries Ford Total: 230.00
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 09/21/2022
AP-Check Detail (9/13/2022 - 6:20 PM) Page 6
9 - 19
Check Number Check Date Amount
Inv 8457
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August YOGA Classes 180.00 Inv 8457 Total 180.00
Inv 8460
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August YOGA Classes 52.00 Inv 8460 Total 52.00
0 Total: 232.00
DABN8267 - Bohan, Diana Total: 232.00
PMAB8021 - Budka, Pamela Avry
315135 09/21/2022
Inv 8448
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor-August Meditation Class 64.00 Inv 8448 Total 64.00
315135 Total: 64.00
PMAB8021 - Budka, Pamela Avry Total: 64.00
CAL5236 - CA Linen Services
315136 09/21/2022
Inv 1997916C
Line Item Date Line Item Description
09/01/2022 Fire Department Linen Rental and Cleaning Services: Credit Memo -50.94 Inv 1997916C Total -50.94
Inv 2016442
Line Item Date Line Item Description
08/18/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 118.23 Inv 2016442 Total 118.23
Inv 2019034
Line Item Date Line Item Description
08/25/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 102.98 Inv 2019034 Total 102.98
AP-Check Detail (9/13/2022 - 6:20 PM) Page 7
9 - 20
Check Number Check Date Amount
Inv 2021561
Line Item Date Line Item Description
09/01/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 114.19 Inv 2021561 Total 114.19
315136 Total: 284.46
CAL5236 - CA Linen Services Total: 284.46
CAL6695 - California American Water
315137 09/21/2022
Inv 101521002151102
Line Item Date
08/15/2022 19.62
Line Item Description
Water Connection fee: Wilson Well #2
(06/22-07/20/22)
Inv 101521002151102 Total 19.62
315137 Total: 19.62
CAL6695 - California American Water Total: 19.62
CPC4011 - California Police Chiefs Association
315138 09/21/2022
Inv 22082
Line Item Date Line Item Description
08/08/2022 Membership dues for Lieutenant Jacobs through 06/30/23 145.00 Inv 22082 Total 145.00
315138 Total: 145.00
CPC4011 - California Police Chiefs Association Total: 145.00 CRCY2015 - CalRecycle
315139 09/21/2022
Inv OPP11-20-0569
Line Item Date Line Item Description
08/15/2022 Returning unspent funds for used oil payment program (Cycle 11). 5,000.00 Inv OPP11-20-0569 Total 5,000.00
315139 Total: 5,000.00
CRCY2015 - CalRecycle Total: 5,000.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 8
9 - 21
Check Number Check Date Amount
CAN0607 - Cantu Graphics Inc.
315140 09/21/2022
Inv 20960
Line Item Date Line Item Description
09/08/2022 Door hangers for "See Something Say Something" campaign 242.49 Inv 20960 Total 242.49
Inv 20961
Line Item Date Line Item Description
08/03/2022 Employee On-Boarding Packet Folder 429.98
Inv 20961 Total 429.98
Inv 21000
Line Item Date Line Item Description
08/31/2022 SP Mobile App Flyers 107.49
Inv 21000 Total 107.49
315140 Total: 779.96
CAN0607 - Cantu Graphics Inc. Total: 779.96
TARCARQ - Carrasquero, Taron
315141 09/21/2022
Inv 124639
Line Item Date Line Item Description
09/07/2022 Refund for Kindermusik class due to client cancellation. 68.00 Inv 124639 Total 68.00
315141 Total: 68.00
TARCARQ - Carrasquero, Taron Total: 68.00
MARCRVR - Carver, Marcia
315142 09/21/2022
Inv 124097
Line Item Date Line Item Description
09/07/2022 Refund senior class due to inability to attend 40.00 Inv 124097 Total 40.00
315142 Total: 40.00
MARCRVR - Carver, Marcia Total: 40.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 9
9 - 22
Check Number Check Date Amount
TIM4011 - Charter Communications
315143 09/21/2022
Inv 0251967082222
Line Item Date Line Item Description
08/22/2022 AN 8448 30 008 0251967 Services (08/22/2022-09/21/2022) 233.23 Inv 0251967082222 Total 233.23
315143 Total: 233.23
TIM4011 - Charter Communications Total: 233.23
PAS4012 - City of Pasadena
315144 09/21/2022
Inv 30019552
Line Item Date Line Item Description
08/23/2022 Foothill air support service charges FY2022-2023 35,047.00 Inv 30019552 Total 35,047.00
315144 Total: 35,047.00
PAS4012 - City of Pasadena Total: 35,047.00
CIV2123 - CivicStone, LLC
0 09/21/2022
Inv 2018-186
Line Item Date Line Item Description
08/18/2022 Caltrans Housing Consultant: July 2022 9,393.75 Inv 2018-186 Total 9,393.75
0 Total: 9,393.75
CIV2123 - CivicStone, LLC Total: 9,393.75
CDPS1020 - Code Publishing Inc.
315145 09/21/2022
Inv GC0008523
Line Item Date Line Item Description
08/31/2022 Municipal Code- Website Update 322.15
Inv GC0008523 Total 322.15
315145 Total: 322.15
AP-Check Detail (9/13/2022 - 6:20 PM) Page 10
9 - 23
Check Number Check Date Amount
CDPS1020 - Code Publishing Inc. Total: 322.15
CTCTCH - CTC Technology & Energy
315146 09/21/2022
Inv 22440090
Line Item Date Line Item Description
08/23/2022 CENIC WI-FI and CENIC Broadband FY 2022-23 2,717.58 Inv 22440090 Total 2,717.58
315146 Total: 2,717.58
CTCTCH - CTC Technology & Energy Total: 2,717.58
DSP0755 - D & S Printing
315147 09/21/2022
Inv 8017
Line Item Date Line Item Description
08/29/2022 Police Printing Services - Mission Meridian Parking Hang Tags 5,821.20 Inv 8017 Total 5,821.20
Inv 8018
Line Item Date Line Item Description
08/29/2022 Police Printing Services - Buddy Pads 678.04 Inv 8018 Total 678.04
315147 Total: 6,499.24
DSP0755 - D & S Printing Total: 6,499.24
RDRKDVS - Davis, Roderick
0 09/21/2022
Inv 09/21/2022
Line Item Date
09/21/2022 498.00
Line Item Description
DJ for Healthy Aging Fair
09/21/2022
Inv 09/21/2022 Total 498.00
0 Total: 498.00
RDRKDVS - Davis, Roderick Total: 498.00
DEM0777 - Demco Inc.
315148 09/21/2022
AP-Check Detail (9/13/2022 - 6:20 PM) Page 11
9 - 24
Check Number Check Date Amount
Inv 7171494
Line Item Date Line Item Description
08/19/2022 CD/DVD Overlay tags 258.61
Inv 7171494 Total 258.61
315148 Total: 258.61
DEM0777 - Demco Inc. Total: 258.61
DIG0800 - Digital Telecommunications Corp
0 09/21/2022
Inv 46001
Line Item Date Line Item Description
08/25/2022 Reset Voicemail Password CS Department 135.00 Inv 46001 Total 135.00
Inv 46054
Line Item Date Line Item Description
09/01/2022 Monthly Service Contract (September) 984.00
Inv 46054 Total 984.00
0 Total: 1,119.00
DIG0800 - Digital Telecommunications Corp Total: 1,119.00 PMLDONG - Dong, Pamella C
0 09/21/2022
Inv 8463
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August TAI CHI Classes 112.00 Inv 8463 Total 112.00
Inv 8467
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August TAI CHI Classes 116.00 Inv 8467 Total 116.00
Inv 8470
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August TAI CHI Classes 20.00 Inv 8470 Total 20.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 12
9 - 25
Check Number Check Date Amount
Inv 8474
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor- August TAI CHI Classes 20.00 Inv 8474 Total 20.00
0 Total: 268.00
PMLDONG - Dong, Pamella C Total: 268.00
DDLP8010 - Dr. Detail Ph.D
0 09/21/2022
Inv 2662
Line Item Date Line Item Description
09/07/2022 Cleaning of carpets on both top and lower floors of Camp Med. 495.00 Inv 2662 Total 495.00
0 Total: 495.00
DDLP8010 - Dr. Detail Ph.D Total: 495.00
ELSRTIRE - El Sereno Tires
315149 09/21/2022
Inv 01994
Line Item Date Line Item Description
08/31/2022 Tire replacement for vehicle #79 296.46
Inv 01994 Total 296.46
Inv 02010
Line Item Date Line Item Description
08/31/2022 Front brakes for vehicle #79 225.00
Inv 02010 Total 225.00
315149 Total: 521.46
ELSRTIRE - El Sereno Tires Total: 521.46
ESOSOLT - ESO Solutions, Inc.
315150 09/21/2022
Inv ESO-89788
Line Item Date Line Item Description
09/01/2022 ER-Fire Package Emergency Reporting (NFIRS) 10/01/22-09/30/23 2,760.00 Inv ESO-89788 Total 2,760.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 13
9 - 26
Check Number Check Date Amount
315150 Total: 2,760.00
ESOSOLT - ESO Solutions, Inc. Total: 2,760.00
KTFL2031 - Faulmino, Katrina
315151 09/21/2022
Inv 08/29/2022
Line Item Date
09/01/2022 127.84
Line Item Description
Reimbursement for dessert-Luau event
Inv 08/29/2022 Total 127.84
315151 Total: 127.84
KTFL2031 - Faulmino, Katrina Total: 127.84
FED1109 - FedEx
315152 09/21/2022
Inv 7-863-84206
Line Item Date Line Item Description
08/26/2022 Overnight Check - Alliant Insurance Services 34.27 Inv 7-863-84206 Total 34.27
Inv 9-633-55795
Line Item Date Line Item Description
09/08/2022 Late fee for Police Department shipment 31.60 Inv 9-633-55795 Total 31.60
315152 Total: 65.87
FED1109 - FedEx Total: 65.87
ATFR4011 - Fierro, Anthony
315153 09/21/2022
Inv 20607
Line Item Date Line Item Description
08/31/2022 Reimbursement for Boots and uniform alterations 224.91 Inv 20607 Total 224.91
315153 Total: 224.91
ATFR4011 - Fierro, Anthony Total: 224.91
AP-Check Detail (9/13/2022 - 6:20 PM) Page 14
9 - 27
Check Number Check Date Amount
FHCM5011 - Foothill Communications
315154 09/21/2022
Inv INV5929
Line Item Date Line Item Description
09/01/2022 Annual Service and Repair of Communication Equipment for Police 3,000.00 Inv INV5929 Total 3,000.00
315154 Total: 3,000.00
FHCM5011 - Foothill Communications Total: 3,000.00
GALL5011 - Galls, LLC
315155 09/21/2022
Inv 021903682
Line Item Date Line Item Description
08/16/2022 Safety Vest for Arson Investigator 774.66
Inv 021903682 Total 774.66
315155 Total: 774.66
GALL5011 - Galls, LLC Total: 774.66
GAY8856 - Gaylord Bros., Inc.
0 09/21/2022
Inv 2781902
Line Item Date Line Item Description
08/23/2022 Archival Hanging File Folders 226.07
Inv 2781902 Total 226.07
0 Total: 226.07
GAY8856 - Gaylord Bros., Inc. Total: 226.07
HDLC3011 - HdL Coren & Cone
315156 09/21/2022
Inv SIN020070
Line Item Date
07/18/2022 3,249.26
Line Item Description
Contract Services - Property Tax: Quarterly (July-September 2022) Inv SIN020070 Total 3,249.26
315156 Total: 3,249.26
AP-Check Detail (9/13/2022 - 6:20 PM) Page 15
9 - 28
Check Number Check Date Amount
HDLC3011 - HdL Coren & Cone Total: 3,249.26
ADHA6116 - Herrera, Adam
315157 09/21/2022
Inv 8/21/2022
Line Item Date Line Item Description
08/21/2022 Mileage Claim-Adam Herrera-Street Div. 24.69 Inv 8/21/2022 Total 24.69
315157 Total: 24.69
ADHA6116 - Herrera, Adam Total: 24.69
HDLC3010 - Hinderliter deLlamas & Associates
315158 09/21/2022
Inv SIN021007
Line Item Date Line Item Description
08/26/2022 Contract Services - Audit Services (Q1 - 2022) 54.31 08/26/2022 Contract Services - Sales Tax (July-September 2022) 1,293.02 Inv SIN021007 Total 1,347.33
Inv SIN021267
Line Item Date Line Item Description
08/31/2022 Contract Services - Audit Services - Transaction Tax Q1 386.54 08/31/2022 Contract Services - Transaction Tax (July-September 2022) 300.00 Inv SIN021267 Total 686.54
315158 Total: 2,033.87
HDLC3010 - Hinderliter deLlamas & Associates Total: 2,033.87 HOM1515 - Home Depot Credit Services
315159 09/21/2022
Inv 2021997
Line Item Date Line Item Description
07/24/2022 BUILDING MAINTENANCE-SCREWS, CLAMPS, CORDLESS VACUUM, CONNECTOR 497.32 Inv 2021997 Total 497.32
Inv 2021998
Line Item Date Line Item Description
07/24/2022 BUILDING MAINTENANCE-SUPPLIES, HOLE SAW, SCREWDRIVER BIT, PVC 128.06 Inv 2021998 Total 128.06
AP-Check Detail (9/13/2022 - 6:20 PM) Page 16
9 - 29
Check Number Check Date Amount
Inv 2385163
Line Item Date Line Item Description
07/24/2022 BUILDING MAINTENANCE-SUPPLIES, RETRACTING AIR HOSE REEL 167.72 Inv 2385163 Total 167.72
Inv 695739
Line Item Date Line Item Description
07/26/2022 BUILDING MAINTENANCE-RETRACTING EXTENSION CORD 113.78 Inv 695739 Total 113.78
315159 Total: 906.88
HOM1515 - Home Depot Credit Services Total: 906.88
IBLS6116 - Ibarra, Luis
315160 09/21/2022
Inv 7/20/2022
Line Item Date Line Item Description
07/20/2022 Mileage Claim-Luis Ibarra-Street Div. 4.80
Inv 7/20/2022 Total 4.80
315160 Total: 4.80
IBLS6116 - Ibarra, Luis Total: 4.80
INT6115 - Interstate Battery Systems of Eastern Los Angeles 315161 09/21/2022
Inv 79713
Line Item Date Line Item Description
08/04/2022 Replace fire alarm batteries at Garfield Reservoir 88.09 Inv 79713 Total 88.09
315161 Total: 88.09
INT6115 - Interstate Battery Systems of Eastern Los Angeles Total: 88.09 JSAR4011 - Jack's Auto Repair
315162 09/21/2022
Inv 17516
Line Item Date Line Item Description
09/02/2022 Complete radiator fan assembly and general repair PD unit 1703 552.16 Inv 17516 Total 552.16
AP-Check Detail (9/13/2022 - 6:20 PM) Page 17
9 - 30
Check Number Check Date Amount
Inv 17664
Line Item Date Line Item Description
08/30/2022 New interstate battery and full inspection of Police generator 270.45 Inv 17664 Total 270.45
Inv 17670
Line Item Date Line Item Description
09/02/2022 Replace resistor block and plug for Police unit 1406 363.17 Inv 17670 Total 363.17
Inv 17678
Line Item Date Line Item Description
09/06/2022 Replace rear disk breaks and rotors for Police unit 1909 406.65 Inv 17678 Total 406.65
315162 Total: 1,592.43
JSAR4011 - Jack's Auto Repair Total: 1,592.43
JCRS5011 - Jones Coffee Roasters
315163 09/21/2022
Inv 52398
Line Item Date Line Item Description
08/20/2022 Coffee Supplies: August 2022 162.68
Inv 52398 Total 162.68
315163 Total: 162.68
JCRS5011 - Jones Coffee Roasters Total: 162.68
LUCLI - Li, Lucia
315164 09/21/2022
Inv 154899
Line Item Date Line Item Description
09/07/2022 Partial refund of gazebo reservations due to client cancellation 67.00 Inv 154899 Total 67.00
315164 Total: 67.00
LUCLI - Li, Lucia Total: 67.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 18
9 - 31
Check Number Check Date Amount
LOU1111 - Louie, Spencer
315165 09/21/2022
Inv 124893
Line Item Date Line Item Description
09/07/2022 Partial refund for gazebo reservation. 44.00 Inv 124893 Total 44.00
315165 Total: 44.00
LOU1111 - Louie, Spencer Total: 44.00
WLLMRTON - Martone, William
315166 09/21/2022
Inv DW0822-01
Line Item Date Line Item Description
08/29/2022 Water Efficient Dishwasher Rebate 500.00
Inv DW0822-01 Total 500.00
315166 Total: 500.00
WLLMRTON - Martone, William Total: 500.00
MER2145 - Merit Oil Company
315167 09/21/2022
Inv 727606
Line Item Date Line Item Description
08/17/2022 Fuel for City Departments: 2,500 Gallons of Unleaded Gasoline 10,541.62 Inv 727606 Total 10,541.62
315167 Total: 10,541.62
MER2145 - Merit Oil Company Total: 10,541.62
DINMGBL - Mgrublian, Diane
315168 09/21/2022
Inv DW0922-01
Line Item Date Line Item Description
09/12/2022 Water Efficient Dishwasher Rebate 500.00
Inv DW0922-01 Total 500.00
315168 Total: 500.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 19
9 - 32
Check Number Check Date Amount
DINMGBL - Mgrublian, Diane Total: 500.00
MMA2011 - MMASC
315169 09/21/2022
Inv 5594
Line Item Date Line Item Description
08/24/2022 2022 MMASC Annual Conference Registration Tiara Solorzano 475.00 Inv 5594 Total 475.00
315169 Total: 475.00
MMA2011 - MMASC Total: 475.00
MVCH3011 - MV Cheng & Associates Inc.
315170 09/21/2022
Inv 08/31/2022
Line Item Date Line Item Description
08/31/2022 Financial Consulting Services: August 2022 3,112.50 Inv 08/31/2022 Total 3,112.50
315170 Total: 3,112.50
MVCH3011 - MV Cheng & Associates Inc. Total: 3,112.50
JNNG8110 - Nugent, Jonathan
315171 09/21/2022
Inv P36810 RENEWAL
Line Item Date Line Item Description
08/30/2022 PARAMEDIC LICENSE RENEWAL 250.00
Inv P36810 RENEWAL Total 250.00
315171 Total: 250.00
JNNG8110 - Nugent, Jonathan Total: 250.00
PHS4011 - Pasadena Humane Society
315172 09/21/2022
Inv SEP2022SOPAS
Line Item Date Line Item Description
09/02/2022 Animal Control Services: September 2022 14,456.90 Inv SEP2022SOPAS Total 14,456.90
AP-Check Detail (9/13/2022 - 6:20 PM) Page 20
9 - 33
Check Number Check Date Amount
315172 Total: 14,456.90
PHS4011 - Pasadena Humane Society Total: 14,456.90
PSLSV802 - Pasadena Live Scan Service
315173 09/21/2022
Inv 1025
Line Item Date Line Item Description
07/31/2022 Live Scan - Pre-employment Services 250.00
Inv 1025 Total 250.00
315173 Total: 250.00
PSLSV802 - Pasadena Live Scan Service Total: 250.00
CRPC7000 - Pech, Carlos
315174 09/21/2022
Inv 08/18-08/19/22
Line Item Date Line Item Description
09/01/2022 K9 AGITATOR I COURSE FOR OFFICER PECH 550.03 Inv 08/18-08/19/22 Total 550.03
315174 Total: 550.03
CRPC7000 - Pech, Carlos Total: 550.03
PKMK2010 - Peckham & McKenney
315175 09/21/2022
Inv 2
Line Item Date Line Item Description
08/25/2022 Executive Search for Finance Director 8,250.00 Inv 2 Total 8,250.00
315175 Total: 8,250.00
PKMK2010 - Peckham & McKenney Total: 8,250.00
CTPZ7000 - Perez, Christopher A.
315176 09/21/2022
Inv 08/08-08/10/22
Line Item Date Line Item Description
09/01/2022 BENELLI TRANSITION COURSE FOR OFFICER PEREZ 536.88 09/01/2022 BENELLI TRANSITION COURSE FOR OFFICER PEREZ 163.31 AP-Check Detail (9/13/2022 - 6:20 PM) Page 21
9 - 34
Check Number Check Date Amount
Inv 08/08-08/10/22 Total 700.19
315176 Total: 700.19
CTPZ7000 - Perez, Christopher A. Total: 700.19
CSAC2012 - PRISM
0 09/21/2022
Inv 23400496
Line Item Date Line Item Description
08/12/2022 Cyber Liability Premium: 07/01/2022-06/30/2023 9,937.00 Inv 23400496 Total 9,937.00
Inv 23400653
Line Item Date Line Item Description
08/12/2022 Optional Excess Liability Insurance: 07/01/2022-06/30/2023 57,802.00 Inv 23400653 Total 57,802.00
Inv 23990007
Line Item Date Line Item Description
09/02/2022 Excess Workers' Comp Late Fee 1,449.26
Inv 23990007 Total 1,449.26
Inv 23990008
Line Item Date Line Item Description
09/02/2022 General Liability, Program 1 late fee 1,923.20 Inv 23990008 Total 1,923.20
Inv 23990009
Line Item Date Line Item Description
09/02/2022 Property Program Late Fee 299.18
Inv 23990009 Total 299.18
0 Total: 71,410.64
CSAC2012 - PRISM Total: 71,410.64
PRFORMA - Pro Forma Advisors LLC
315177 09/21/2022
Inv 11-527.01
Line Item Date Line Item Description
09/07/2022 Restaurant Consultant for the Arroyo Seco Golf Course 2,820.00 AP-Check Detail (9/13/2022 - 6:20 PM) Page 22
9 - 35
Check Number Check Date Amount
Inv 11-527.01 Total 2,820.00
315177 Total: 2,820.00
PRFORMA - Pro Forma Advisors LLC Total: 2,820.00
RED8995 - Red Wing Business Advantage Account
0 09/21/2022
Inv 824-1-107395
Line Item Date Line Item Description
08/29/2022 Safety Boot Voucher Program-Tim Rodriguez-Street Div. 238.08 Inv 824-1-107395 Total 238.08
Inv 995-1-71028
Line Item Date Line Item Description
08/19/2022 Safety Boot Voucher Program-Ryan Garcia-Street Div. 241.42 Inv 995-1-71028 Total 241.42
0 Total: 479.50
RED8995 - Red Wing Business Advantage Account Total: 479.50 RRRC2711 - Resource Recycling & Recovery
315178 09/21/2022
Inv 0000001450341
Line Item Date Line Item Description
06/30/2022 Returning unspent funds, CalRecycle beverage container program 1,311.00 Inv 0000001450341 Total 1,311.00
315178 Total: 1,311.00
RRRC2711 - Resource Recycling & Recovery Total: 1,311.00 RIV4011 - Riverside County Sheriff's Dept
315179 09/21/2022
Inv BCTC0051659
Line Item Date Line Item Description
09/01/2022 POST SUPERVISORY COURSE FOR CPL. BORRELLO 184.00 Inv BCTC0051659 Total 184.00
Inv BCTC0052395
Line Item Date Line Item Description
09/01/2022 REPORT WRITING COURSE FOR OFFICER GODOY 105.00 AP-Check Detail (9/13/2022 - 6:20 PM) Page 23
9 - 36
Check Number Check Date Amount
Inv BCTC0052395 Total 105.00
315179 Total: 289.00
RIV4011 - Riverside County Sheriff's Dept Total: 289.00 SSSS8267 - Round Star West, LLC
0 09/21/2022
Inv 7386
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor -Nov 3-Dec 12 Soccer classes 491.40 Inv 7386 Total 491.40
Inv 7475
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor -Nov 3-Dec 12 Soccer classes 737.10 Inv 7475 Total 737.10
Inv 7478
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor -Nov 3-Dec 12 Soccer classes 573.30 Inv 7478 Total 573.30
Inv 7479
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor -Nov 3-Dec 12 Soccer classes 163.80 Inv 7479 Total 163.80
Inv 7480
Line Item Date Line Item Description
08/30/2022 Contract Class Instructor -Nov 3-Dec 12 Soccer classes 1,146.60 Inv 7480 Total 1,146.60
0 Total: 3,112.20
SSSS8267 - Round Star West, LLC Total: 3,112.20
SCAT6710 - Scott's Automotive
315180 09/21/2022
Inv 17248
Line Item Date Line Item Description
09/02/2022 Replacement of oil, coolant, and filters for Police unit 1501 200.09 AP-Check Detail (9/13/2022 - 6:20 PM) Page 24
9 - 37
Check Number Check Date Amount
Inv 17248 Total 200.09
315180 Total: 200.09
SCAT6710 - Scott's Automotive Total: 200.09
SEITECIN - SEITec, Inc.
315181 09/21/2022
Inv 1027-1
Line Item Date Line Item Description
08/02/2022 Safe Clean Water Program: Professional Services for Application 9,742.87 Inv 1027-1 Total 9,742.87
315181 Total: 9,742.87
SEITECIN - SEITec, Inc. Total: 9,742.87
SHO7777 - Showcases
0 09/21/2022
Inv 324305
Line Item Date Line Item Description
08/18/2022 DVD cases 258.12
Inv 324305 Total 258.12
0 Total: 258.12
SHO7777 - Showcases Total: 258.12
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 09/21/2022
Inv 8/18/2022
Line Item Date Line Item Description
08/29/2022 Brain Health Lecture 09/16/2022 100.00
Inv 8/18/2022 Total 100.00
Inv 8431
Line Item Date Line Item Description
08/29/2022 Contract Class Instructor August Functional Fitness class 392.00 Inv 8431 Total 392.00
Inv 8432
Line Item Date Line Item Description
08/29/2022 Contract Class Instructor August Functional Fitness class 20.00 AP-Check Detail (9/13/2022 - 6:20 PM) Page 25
9 - 38
Check Number Check Date Amount
Inv 8432 Total 20.00
Inv 8433
Line Item Date Line Item Description
08/29/2022 Contract Class Instructor August Functional Fitness class 16.00 Inv 8433 Total 16.00
Inv 8434
Line Item Date Line Item Description
08/29/2022 Contract Class Instructor August Functional Fitness class 432.00 Inv 8434 Total 432.00
0 Total: 960.00
WLST8267 - Shuttic, William Total: 960.00
THES8267 - Siegel, Theodore
315182 09/21/2022
Inv 08/11/2022
Line Item Date Line Item Description
08/29/2022 The African Queen presentation & screening 09/12/2022 150.00 Inv 08/11/2022 Total 150.00
315182 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
SCOT8300 - So Cal Office Technologies
315183 09/21/2022
Inv IN2890084
Line Item Date Line Item Description
08/22/2022 AN CN16462-01 Black and Color Copies 33.01
Inv IN2890084 Total 33.01
315183 Total: 33.01
SCOT8300 - So Cal Office Technologies Total: 33.01
SPCTWSIN - Special T Water Systems, Inc.
315184 09/21/2022
Inv 207738
Line Item Date Line Item Description
AP-Check Detail (9/13/2022 - 6:20 PM) Page 26
9 - 39
Check Number Check Date Amount
07/15/2022 Service call to replace damaged water softner bypass 300.00 Inv 207738 Total 300.00
315184 Total: 300.00
SPCTWSIN - Special T Water Systems, Inc. Total: 300.00
MON3111 - Stantec Consulting Svcs Inc.
315185 09/21/2022
Inv 1753175
Line Item Date Line Item Description
02/09/2021 Graves Reservoir Engineering Services 1,782.50 Inv 1753175 Total 1,782.50
Inv 1904870
Line Item Date Line Item Description
03/29/2022 Graves Reservoir Engineering Services 4,944.00 Inv 1904870 Total 4,944.00
315185 Total: 6,726.50
MON3111 - Stantec Consulting Svcs Inc. Total: 6,726.50
STA5219 - Staples Business Advantage
0 09/21/2022
Inv 3515977237
Line Item Date Line Item Description
09/02/2022 Police Department Office Supplies 177.42
Inv 3515977237 Total 177.42
Inv 3516183431
Line Item Date Line Item Description
08/29/2022 DAR office supplies. 41.12
Inv 3516183431 Total 41.12
0 Total: 218.54
STA5219 - Staples Business Advantage Total: 218.54
STE4845 - Stetson Engineers Inc
315186 09/21/2022
AP-Check Detail (9/13/2022 - 6:20 PM) Page 27
9 - 40
Check Number Check Date Amount
Inv 2740-08-010
Line Item Date Line Item Description
07/12/2022 Risk & Resilience Assessments - City of South Pasadena 382.00 Inv 2740-08-010 Total 382.00
315186 Total: 382.00
STE4845 - Stetson Engineers Inc Total: 382.00
SUN8556 - Sun Badge Company
315187 09/21/2022
Inv 410755
Line Item Date Line Item Description
09/02/2022 3 lifesaving award medals 441.32
Inv 410755 Total 441.32
315187 Total: 441.32
SUN8556 - Sun Badge Company Total: 441.32
MARTEKSY - Tekosky, Marianna
315188 09/21/2022
Inv 124898
Line Item Date Line Item Description
09/07/2022 Refund for Crayola World of Design class due to low enrollment. 170.00 Inv 124898 Total 170.00
315188 Total: 170.00
MARTEKSY - Tekosky, Marianna Total: 170.00
LART4011 - The Regional Training Center
315189 09/21/2022
Inv 57494
Line Item Date Line Item Description
09/01/2022 IMPLICIT BIAS AND COMMUNITY POLICING FOR OFFICER GODOY 60.00 Inv 57494 Total 60.00
315189 Total: 60.00
LART4011 - The Regional Training Center Total: 60.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 28
9 - 41
Check Number Check Date Amount
WLLTHMPS - Thompson, William
315190 09/21/2022
Inv 124529
Line Item Date Line Item Description
09/07/2022 Refund for gazebo reservation 90.00
Inv 124529 Total 90.00
315190 Total: 90.00
WLLTHMPS - Thompson, William Total: 90.00
TRA5998 - Transtech Engineers, Inc.
0 09/21/2022
Inv 20213449R
Line Item Date Line Item Description
09/13/2022 Planning & Building Divison: Plan Check Services-Sep 2021 18.56 Inv 20213449R Total 18.56
Inv 20213997R
Line Item Date Line Item Description
10/31/2021 Planning & Building Divison: Plan Check Services-Oct 2021 36,759.08 Inv 20213997R Total 36,759.08
Inv 20213998
Line Item Date Line Item Description
10/31/2021 Soils Review 807 Rollin: October 2021 1,751.00 Inv 20213998 Total 1,751.00
Inv 20214136R
Line Item Date Line Item Description
11/30/2021 Planning & Building Divison: Plan Check Services-Nov 2021 8,055.95 Inv 20214136R Total 8,055.95
Inv 20214137
Line Item Date Line Item Description
11/30/2021 Soils Review 807 Rollin: November 2021 915.00 Inv 20214137 Total 915.00
Inv 20214143R
Line Item Date Line Item Description
12/31/2021 Planning & Building Divison: Plan Check Services-Dec 2021 13,617.84 Inv 20214143R Total 13,617.84
AP-Check Detail (9/13/2022 - 6:20 PM) Page 29
9 - 42
Check Number Check Date Amount
0 Total: 61,117.43
TRA5998 - Transtech Engineers, Inc. Total: 61,117.43
UCL6115 - UC Regents
315191 09/21/2022
Inv 3013-270
Line Item Date Line Item Description
09/01/2022 Fire Department Continuing Education - FY22-23; SEPTEMBER 2022 2,215.02 Inv 3013-270 Total 2,215.02
315191 Total: 2,215.02
UCL6115 - UC Regents Total: 2,215.02
ULIN8021 - Uline, Inc.
0 09/21/2022
Inv 152521436
Line Item Date Line Item Description
09/02/2022 DUI Checkpoint Supplies 1,000.84
Inv 152521436 Total 1,000.84
0 Total: 1,000.84
ULIN8021 - Uline, Inc. Total: 1,000.84
UND6710 - Underground Service Alert/SC
315192 09/21/2022
Inv 22-2300408
Line Item Date Line Item Description
08/01/2022 CA Underground Facilities safe excavation board membership 54.29 Inv 22-2300408 Total 54.29
Inv 720220706
Line Item Date Line Item Description
09/01/2022 Underground Service Alert Fee 150.00
Inv 720220706 Total 150.00
315192 Total: 204.29
UND6710 - Underground Service Alert/SC Total: 204.29
AP-Check Detail (9/13/2022 - 6:20 PM) Page 30
9 - 43
Check Number Check Date Amount
UPP7789 - Upper San Gabriel Valley MWD
315193 09/21/2022
Inv 2/07-22
Line Item Date Line Item Description
08/15/2022 Water purchased from MWD: July 2022 112,989.77 Inv 2/07-22 Total 112,989.77
315193 Total: 112,989.77
UPP7789 - Upper San Gabriel Valley MWD Total: 112,989.77 LUSVARD - Vardanyan, Lusine
315194 09/21/2022
Inv 124883
Line Item Date Line Item Description
09/07/2022 Partial refund for gazebo reservation due to client cancellation 67.00 Inv 124883 Total 67.00
315194 Total: 67.00
LUSVARD - Vardanyan, Lusine Total: 67.00
TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency 315195 09/21/2022
Inv 972135771
Line Item Date Line Item Description
08/09/2022 Medical services for K9 315.22
Inv 972135771 Total 315.22
315195 Total: 315.22
TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency Total: 315.22 VERW6711 - Verizon Wireless
315196 09/21/2022
Inv 9913715309
Line Item Date Line Item Description
09/17/2022 AN 842311063-00002 Services (07/18/2022-08/17/2022) 765.51 Inv 9913715309 Total 765.51
315196 Total: 765.51
AP-Check Detail (9/13/2022 - 6:20 PM) Page 31
9 - 44
Check Number Check Date Amount
VERW6711 - Verizon Wireless Total: 765.51
WEBI4018 - Webiplex
315197 09/21/2022
Inv 4068
Line Item Date Line Item Description
09/08/2022 Software License Renewal - e-Subpoena processing 10/22-9-23 5,183.00 Inv 4068 Total 5,183.00
315197 Total: 5,183.00
WEBI4018 - Webiplex Total: 5,183.00
PUFG8267 - Wong, Pauline
315198 09/21/2022
Inv 8442
Line Item Date Line Item Description
09/06/2022 Contract Class Instructor - Senior Line Dance August Classes 92.00 Inv 8442 Total 92.00
Inv 8445
Line Item Date Line Item Description
09/06/2022 Contract Class Instructor - Senior Line Dance August Classes 108.00 Inv 8445 Total 108.00
Inv 8495
Line Item Date Line Item Description
09/06/2022 Contract Class Instructor - Adult Line Dance August Classes 32.50 Inv 8495 Total 32.50
Inv 8501
Line Item Date Line Item Description
09/06/2022 Contract Class Instructor - Adult Line Dance August Classes 143.00 Inv 8501 Total 143.00
Inv 8988
Line Item Date Line Item Description
09/06/2022 Contract Class Instructor - Senior Line Dance August Classes 52.00 Inv 8988 Total 52.00
315198 Total: 427.50
AP-Check Detail (9/13/2022 - 6:20 PM) Page 32
9 - 45
Check Number Check Date Amount
PUFG8267 - Wong, Pauline Total: 427.50
XRXF5010 - Xerox Financial Services
315199 09/21/2022
Inv 3425967
Line Item Date Line Item Description
08/11/2022 AN 010-0061587-001 Services (08/10/2022-09/09/2022) 1,906.08 Inv 3425967 Total 1,906.08
Inv 3437661
Line Item Date Line Item Description
08/17/2022 AN 010-0061587-002 Services (08/06/2022-09/05/2022) 275.05 Inv 3437661 Total 275.05
315199 Total: 2,181.13
XRXF5010 - Xerox Financial Services Total: 2,181.13
YTI1023 - Y Tire Performance LLC
315200 09/21/2022
Inv 33589
Line Item Date Line Item Description
09/02/2022 Replacement of tires for parking control unit # 103 594.49 Inv 33589 Total 594.49
315200 Total: 594.49
YTI1023 - Y Tire Performance LLC Total: 594.49
CHATRYP - Yip, Chau Tran
315201 09/21/2022
Inv 124514
Line Item Date Line Item Description
09/07/2022 Refund Basketball fundamentals due to client cancellation. 90.00 Inv 124514 Total 90.00
315201 Total: 90.00
CHATRYP - Yip, Chau Tran Total: 90.00
AP-Check Detail (9/13/2022 - 6:20 PM) Page 33
9 - 46
Check Number Check Date Amount
Total: 442,212.29
AP-Check Detail (9/13/2022 - 6:20 PM) Page 34
9 - 47
ATTACHMENT 4
Online Payments
9 - 48
Date Vendor Amount Description
8/25/2022 UMPQUA Bank $17,141.40 Online Payment for City's July 2022 Credit Card Expenses.
8/29/2022 Amazon / Synchrony Bank $5,050.05
Online Payment for City's
Amazon Expenses from
05/13/2022-06/21/2022.
9/6/2022 So Cal Edison $86,429.20 Online Payment for City's So Cal Edison Accounts.
9/8/2022 So Cal Gas $738.18 Online Payment for City's So Cal Gas Accounts.
9/8/2022 So Cal Edison $14,202.66 Online Payment for City's So Cal Edison Accounts.
9/12/2022 Computershare Corporate Trust $487,493.56 Online Payment for 2013 Water Revenue Bonds.

Total: $611,055.05
Online Payment Log
9 - 49
City of

SOUTH PASADENA
Date Description Amount
6/30/2022 FedEx - Postage for CM Office $38.55
7/1/2022 League of California Cities Annual Conference and Expo $600.00 7/1/2022 Charlie's Trio Café - Meeting with Chamber of Commerce Board Member $88.15 7/1/2022 Library's Annual FLICKR Subscription $71.99
7/1/2022 Chevron South Pasadena - Fuel for Motor Officers $30.11 7/3/2022 Gotprint.com - Printing of Library Bookmarks $255.79 7/5/2022 Chevron South Pasadena - Fuel for Motor Officers $35.38 7/6/2022 Quick & Clean - Business and Breakfast Event $150.00 7/7/2022 CA Preservation CEQA Training $95.00
7/7/2022 Barnes & Noble - DVD's for Library Collection $479.38 7/7/2022 Amazon - City Manager Office Supplies $77.15
7/7/2022 Vons - CC Closed Session Meeting Food - 07/07/2022 $41.23 7/8/2022 Community Development Zoom Monthly Expense $16.11 7/8/2022 South Pasadena Grocery Outlet - Camp Med Snacks $160.54 7/8/2022 Jump N' Jammin Arcadia - Remaining Balance Owed for Camp Med Trip $244.80 7/8/2022 Canva Subscription for Public Works $129.99
7/8/2022 National Business Furniture / Furniture for Management Services Department $1,069.00 7/8/2022 CALCITIES Registration - League Conference for Fire Chief $600.00 7/8/2022 PayPal - Plenty cool - Uniform Patches $405.00 7/8/2022 Chevron South Pasadena - Fuel for Motor Officers $31.80 7/8/2022 Chevron South Pasadena - Fuel for Motor Officers $24.93 7/10/2022 Gale's Restaurant - Meeting with Chamber of Commerce Board Member $98.79 7/10/2022 Chevron South Pasadena - Fuel for Motor Officers $29.01 7/10/2022 Amazon - City Manager Office Supplies $157.64 7/10/2022 Amazon - City Manager Office Supplies $93.91
7/11/2022 K9 Kennels for Police Department $3,462.00
7/11/2022 Western City Magazine - Recruitment Post $300.00 7/11/2022 Amazon - City Manager Office Supplies $178.87 7/11/2022 Careers in Govt - Recruitment Post $275.00
7/12/2022 PayPal - SGV Legislative Network Event for Tiara Solorzano $60.00 7/12/2022 Chevron South Pasadena - Fuel for Motor Officers $24.98 7/13/2022 Jones Coffee Roasters - Meeting with Chamber Member $13.63 7/13/2022 McDonalds - Meeting re: Housing $5.50
7/13/2022 CalPERS Event for HR $449.00
7/13/2022 CalPERS Event for HR $149.00
7/13/2022 CalPERS Event for HR $149.00
7/13/2022 Chevron South Pasadena - Fuel for Motor Officers $28.39 7/14/2022 Berry Opera - Meeting with Chamber of Commerce Board Member $29.92 7/14/2022 Rancho Cucamonga Quakes - Remaining Balance for Camp Med Trip $209.00 7/14/2022 Federal Express TSI / Fee $43.46
7/14/2022 Chevron South Pasadena - Fuel for Motor Officers $26.87 7/15/2022 Westlake / ACE - Camp Med Cleaning Supplies $47.54 7/15/2022 Chevron South Pasadena - Fuel for Motor Officers $29.03 7/17/2022 Crowdcast - Virtual Presentation Platform for Library $10.00 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $1.75 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 LA Metro Mission Station South Pasadena - Camp Med Trip $3.50 7/17/2022 Chevron South Pasadena - Fuel for Motor Officers $28.95 7/18/2022 99 cents only store - Electric Vehicle Event $33.18 7/19/2022 Target - Camp Med Supplies $37.73
7/19/2022 Joann Stores - Camp Med Supplies $24.70
7/19/2022 Southwest - ICMA Conference- Mary Jerejian $741.96 7/19/2022 Southwest - ICMA Conference - Domenica Megerdichian $741.96 7/20/2022 ICMA - 2022 Conference Registration for Domenica Megerdichian $750.00 7/20/2022 ICMA - 2022 Full Membership for Domenica Megerdichian $1,184.00 7/20/2022 Smart & Final - Refreshments for Strategic Planning Meeting $97.73 7/20/2022 Twohey's Restaurant - CC Meeting Dinner 07/20/2022 $76.90 7/20/2022 Vons - CC Closed Session Meeting Food - 07/20/2022 $90.92 7/21/2022 Smart & Final - Refreshments for Strategic Planning Meeting $12.78 7/21/2022 SGV Economic Partnership - Event Registration for Mary Jerejian $50.00 7/22/2022 Mamma's Brick Oven Pizza - Refreshments for Strategic Planning Meeting $239.71 7/24/2022 PayPal - Cal Cities CM Meeting Fee (Tamara Binns and Shannon Robledo) $100.00 7/24/2022 Target.com - Supplies for Library Program $0.10 7/24/2022 Target.com - Supplies for Library Program $5.61 7/24/2022 Crate & Barrel - Supplies for Library Program $12.06 7/24/2022 Smart & Final - Camp Med Supplies $321.45
7/24/2022 Arroyo Seco Golf Course - Camp Med Mini Trip $90.00 7/24/2022 Chevron South Pasadena - Fuel for Motor Officers $29.55 7/25/2022 Chevron South Pasadena - Fuel for Motor Officers $28.08 7/25/2022 Amazon - Refund of Supplies for CM Office ($88.19) 7/25/2022 Amazon - Refund of Supplies for CM Office ($99.21) 7/26/2022 Chevron South Pasadena - Fuel for Motor Officers $25.55 7/27/2022 Target.com - Supplies for Library Program $104.74 7/27/2022 MMASC Conference for Police Chief $400.00
7/27/2022 Terry's Mobile Canvas - Fire Department Name Plates $147.37 7/27/2022 San Gabriel Vacuum - Repair to Fire Station Vacuum $377.59 7/28/2022 Barnes & Noble - Credit from Refund ($22.04)
7/28/2022 Compliancesigns.com - Aluminum Playground Compliance Signs $230.69 7/28/2022 Alin Party Supply - Event Supplies for Senior Center $194.97 7/28/2022 SERV Safe Certification for J. Smith - National Restaurant Association Online Course $179.00 7/28/2022 USPS - Cal Trans Certified Response Letter $26.76 7/29/2022 Canoe House - Dinner for City Council Meeting 07/27/2022 $83.07 7/29/2022 Smart & Final - Special Event Supplies $19.27 7/29/2022 USPS - Stamps for the Senior Center $240.00
7/29/2022 Chevron South Pasadena - Fuel for Motor Officers $32.30 7/31/2022 Target.com - Supplies for Library Program $5.51 7/31/2022 Chevron South Pasadena - Fuel for Motor Officers $27.46 Total: $17,141.40
July 2022 Credit Card Expense Summary
9 - 50
City of

SOUTH PASADENA
ATTACHMENT 5
Payroll Summary
9 - 51
Payroll
Payroll Summary Report
Payroll Date: 9/2/2022 Regular
Checks $ 1,927.39
Direct Deposits $ 477,062.98
IRS Payments $ 102,833.71
EDD - State of CA $ 30,968.44
PERS Pension $ 112,700.64
Deferred Comp $ 20,620.11
PERS Health $ 165,298.04
Subtotal: $ 911,411.31
Grand Total: $ 911,411.31
9 - 52
10 10 - 1

ATTACHMENT
City Investment Reports for July 2022
10 - 2

PERCENT CURRENT

INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 1.090% 24.71% 15,610,187.55 15,610,187.55 SUBTOTAL 24.71% $ 15,610,187.55 $ 15,610,187.55

ZIONS BANK
Corporate Bonds See Exhibit B-1 2.80% 21.10% 13,329,825.25 12,939,442.24 U.S. Treasury Bills See Exhibit B-1 1.53% 6.00% 3,792,326.48 3,796,165.94 US Treasury Notes & Bonds See Exhibit B-1 1.15% 46.49% 29,363,561.17 28,677,326.00 US Obligations Variable See Exhibit B-1 2.55% 1.69% 1,066,455.34 1,068,594.38 SUBTOTAL 75.29% $ 47,552,168.24 $ 46,481,528.56
TOTAL INVESTMENTS 100.00% 63,162,355.79 $ 62,091,716.11 $ BANK ACCOUNTS:

Bank of the West Accounts Balance: $ 8,722,236.32
Zions Bank Uninvested Cash Balance1
: $ 1,033,474.94
Zions Bank Unsettled Transactions1 -
BNY Mellon Uninvested Cash Balance2 $ 158,567.33
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 548 DAYS
Average weighted total yield to maturity of the portfolio 1.526% Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2023 Adopted Budget:

July 31, 2022
Exhibit A
City of South Pasadena

INVESTMENT REPORT
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 24,051,215
$ 38,563,906
* Current market valuation is required for investments with maturities of more than twelve months.

In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that sufficient investment liquidity to meet the City's expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
Gary Pia, City Treasurer Date
09/07/2022
10 - 3
Statement of Account
July 1, 2022 Through July 31, 2022
South Pasadena Custody
Account Number:
1414 Mission Street
South Pasadena, CA 91030
City of South Pasadena
Exhibit B-1
10 - 4
Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers

0.00 1,933,000.00
7,437.47 0.00

66.23 0.00

0.00 9,300,000.00

0.00 0.00

0.00 0.00
Purchases
Fees
Other Disbursements
Transfers

0.00 -10,281,772.81

0.00 0.00

0.00 -19,381.75

0.00 0.00
Total Receipts 7,503.70 11,233,000.00
Total Disbursements 0.00 -10,301,154.56
Net Cash Management 0.00 -939,349.14
Opening Balance July 1, 2022 $ 509,760.35 $ -509,760.35 Closing Balance July 31, 2022 $ 517,264.05 $ -517,264.05 July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Cash Reconciliation (2 col) - SUMCTB1 Page 2
10 - 5
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
July 31, 2022
Cash & Equivalents 2.18% 1,033,474.94 2,885.72 0.28%
Fixed Income 97.82% 46,481,528.56 776,395.14 1.67%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 47,515,003.50 779,280.86 1.64%
202,467.33
47,717,470.83
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Port Sum and Hold w Accruals - ACRHLD Page 3
10 - 6
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
1,033,474.94 Fidelity Gov Port III FCGXX 1,033,474.94 1.00 1,033,474.94 2,885.72 0.28% 2,428.55 1,033,474.94 * * Sub Totals * * 1,033,474.94 1,033,474.94 2,885.72 0.28% 2,428.55 Corporate Bonds (30/360)
387,000 Bristol-Myers Squ bb Co 2.000% 08/01/2022 388,305.27 100.00 387,000.00 7,740.00 2.00% 3,870.00 191,000 Visa Inc 2.150% 09/15/2022 192,555.51 99.95 190,907.67 4,106.50 2.15% 1,548.54 383,000 Chubb INA Holdings INC 2.875% 11/03/2022 387,203.87 100.00 383,010.33 11,011.25 2.87% 2,675.92 383,000 Bank of New York Mellon 2.950% 01/29/2023 384,493.77 99.90 382,636.04 11,298.50 2.95% 31.56 353,000 Amazon Com Inc 2.400% 02/22/2023 352,656.56 99.67 351,817.73 8,472.00 2.41% 3,739.04 470,000 General Dynamics Corp 3.375% 05/15/2023 476,093.05 100.24 471,124.50 15,862.50 3.37% 3,323.15 373,000 Burlington Northn Santa Fe 3.850% 09/01/2023 377,882.57 100.55 375,069.07 14,360.50 3.83% 5,976.86 191,000 Cisco Systems Inc 2.200% 09/20/2023 189,862.48 99.13 189,346.38 4,202.00 2.22% 1,525.87 373,000 Deere John Capital Corp 3.650% 10/12/2023 383,670.76 100.68 375,544.20 13,614.50 3.63% 4,107.17 374,000 State Street Corp 3.700% 11/20/2023 392,227.00 100.92 377,441.10 13,838.00 3.67% 2,705.75 469,000 Caterpillar Finl Svcs 3.750% 11/24/2023 488,541.36 100.88 473,119.79 17,587.50 3.72% 3,242.39 468,000 Truist Finl Corp 3.750% 12/06/2023 485,403.26 101.05 472,900.28 17,550.00 3.71% 2,647.21 375,000 Blackrock Inc 3.500% 03/18/2024 379,436.25 100.79 377,965.29 13,125.00 3.47% 4,839.39 235,000 MetLife Inc 3.600% 04/10/2024 242,189.29 100.82 236,933.94 8,460.00 3.57% 2,599.44 468,000 Comcast Corp New 3.700% 04/15/2024 486,999.46 100.80 471,765.27 17,316.00 3.67% 5,078.72 478,000 Texas Instruments Inc 2.625% 05/15/2024 484,080.02 99.05 473,446.87 12,547.50 2.65% 2,628.67 242,000 Paccar Financial Corp 2.150% 08/15/2024 245,945.38 97.65 236,320.08 5,203.00 2.20% 2,398.03 598,000 Unitedhealth Group Inc 2.375% 08/15/2024 612,447.46 98.85 591,099.08 14,202.50 2.40% 6,545.84 241,000 United Parcel Svcs Inc 2.200% 09/01/2024 242,165.57 98.47 237,319.47 5,302.00 2.23% 2,206.70 390,000 Coca Cola Co 1.750% 09/06/2024 395,146.14 97.76 381,260.05 6,825.00 1.79% 2,745.25 610,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 612,034.86 97.31 593,575.49 13,420.00 2.26% 3,336.26 483,000 Pepsico Inc 2.250% 03/19/2025 494,354.84 98.16 474,113.40 10,867.50 2.29% 3,976.66 487,000 Target Corp 2.250% 04/15/2025 494,519.29 97.87 476,632.42 10,957.50 2.30% 3,213.79 504,000 US Bancorp 1.450% 05/12/2025 498,297.09 95.42 480,917.92 7,308.00 1.52% 1,592.25 Port Sum and Hold w Accruals - ACRHLD Page 4
10 - 7
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 827,000 JPMorgan Chase & Co 3.900% 07/15/2025 873,558.57 101.20 836,921.73 32,253.00 3.85% 1,351.38 585,000 Bank Of America Corp 3.875% 08/01/2025 624,331.14 100.93 590,445.02 22,668.75 3.84% 11,334.38 472,000 Home Depot Inc 3.350% 09/15/2025 499,974.23 100.54 474,553.91 15,812.00 3.33% 5,962.63 257,000 Prudential Finl Inc 1.500% 03/10/2026 249,874.41 93.17 239,454.61 3,855.00 1.61% 1,507.54 403,000 Procter & Gamble Co 1.000% 04/23/2026 394,061.18 93.73 377,740.11 4,030.00 1.07% 1,091.93 524,000 Schwab Charles Corp 1.150% 05/13/2026 503,714.96 91.95 481,820.74 6,026.00 1.25% 1,296.09 485,000 Intel Corp 2.600% 05/19/2026 497,799.65 98.40 477,239.75 12,610.00 2.64% 2,500.87 13,079,000 * * Sub Totals * * 13,329,825.25 12,939,442.24 362,432.00 2.80% 101,599.28 U.S. Treasury Bills
1,424,000 U S Treasury Bills 08/02/2022 1,421,919.67 99.99 1,423,927.38 6,621.26 0.47% 0.00 2,382,000 U S Treasury Bills 10/06/2022 2,370,406.81 99.59 2,372,238.56 51,643.63 2.18% 0.00 3,806,000 * * Sub Totals * * 3,792,326.48 3,796,165.94 58,264.89 1.53% 0.00 U.S. Treasury Notes & Bonds
2,246,000 U S Treasury Notes 1.750% 01/31/2023 2,251,056.92 99.43 2,233,278.66 39,305.00 1.76% 19,652.50 2,648,000 U S Treasury Notes 1.375% 06/30/2023 2,640,009.54 98.57 2,610,038.27 36,410.00 1.39% 3,067.15 1,471,000 U S Treasury Notes 0.250% 09/30/2023 1,446,948.50 96.90 1,425,432.83 3,677.50 0.26% 1,225.83 2,133,000 U S Treasury Notes 2.875% 11/30/2023 2,179,603.78 99.89 2,130,749.69 61,323.75 2.88% 10,220.63 2,036,000 U S Treasury Notes 2.125% 03/31/2024 2,034,316.55 98.64 2,008,402.02 43,265.00 2.15% 14,421.67 2,888,000 U S Treasury Notes 2.000% 04/30/2024 2,893,472.33 98.40 2,841,858.42 57,760.00 2.03% 14,440.00 2,753,000 U S Treasury Notes 0.625% 10/15/2024 2,688,117.38 95.21 2,621,048.71 17,206.25 0.66% 5,030.24 2,539,000 U S Treasury Notes 0.500% 03/31/2025 2,466,140.98 93.97 2,385,966.85 12,695.00 0.53% 4,231.67 2,320,000 U S Treasury Notes 0.250% 06/30/2025 2,213,630.56 92.79 2,152,797.60 5,800.00 0.27% 488.59 2,077,000 U S Treasury Notes 0.375% 11/30/2025 1,972,491.75 92.29 1,916,925.61 7,788.75 0.41% 1,298.13 2,215,000 U S Treasury Notes 0.375% 01/31/2026 2,109,604.43 91.95 2,036,761.17 8,306.25 0.41% 4,153.13 2,062,000 U S Treasury Notes 0.750% 03/31/2026 1,982,404.35 92.91 1,915,888.74 15,465.00 0.81% 5,155.00 2,598,000 U S Treasury Notes 0.750% 08/31/2026 2,485,764.10 92.31 2,398,177.43 19,485.00 0.81% 8,101.10 29,986,000 * * Sub Totals * * 29,363,561.17 28,677,326.00 328,487.50 1.15% 91,485.64 Port Sum and Hold w Accruals - ACRHLD Page 5
10 - 8
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income U.S. Obligations Variable
1,065,000 U S Treasury Notes 2.555% 10/31/2023 1,066,455.34 100.34 1,068,594.38 27,210.75 2.55% 6,953.86 1,065,000 * * Sub Totals * * 1,066,455.34 1,068,594.38 27,210.75 2.55% 6,953.86 * * Grand Totals * * 48,585,643.18 47,515,003.50 779,280.86 1.64% Cash Summary
48,969,474.94 202,467.33
-517,264.05
517,264.05

0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
10 - 9
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 509,760.35 $ -509,760.35 $ 39,597,322.23 Interest
07/11/2022 Purchase Accrued Interest -1,397.75
U S Treasury Notes 2.8750% 11/30/23
07/11/2022 Purchase Accrued Interest -2,457.68
U S Treasury Notes 2.1250% 03/31/24
07/11/2022 Purchase Accrued Interest -2,300.87
U S Treasury Notes 2.0000% 04/30/24
07/11/2022 Purchase Accrued Interest -737.13
U S Treasury Notes 0.5000% 03/31/25
07/11/2022 Purchase Accrued Interest -35.65
U S Treasury Notes 0.2500% 06/30/25
07/11/2022 Purchase Accrued Interest -183.58
U S Treasury Notes 0.3750% 11/30/25
07/11/2022 Purchase Accrued Interest -773.87
U S Treasury Notes 0.3750% 01/31/26
07/11/2022 Purchase Accrued Interest -913.40
U S Treasury Notes 0.7500% 03/31/26
07/11/2022 Purchase Accrued Interest -1,548.60
U S Treasury Notes 0.7500% 08/31/26
07/11/2022 Purchase Accrued Interest -197.17
U S Treasury Notes 0.2500% 09/30/23
07/11/2022 Purchase Accrued Interest -210.85
U S Treasury Notes 1.3750% 06/30/23
07/12/2022 Purchase Accrued Interest -2,131.57
Bank Of America Corp 3.8750% 08/01/25
07/12/2022 Purchase Accrued Interest -480.00
Caterpillar Finl Svcs 3.7500% 11/24/23
07/12/2022 Purchase Accrued Interest -867.34
Comcast Corp New 3.7000% 04/15/24
07/12/2022 Purchase Accrued Interest -1,110.53
Home Depot Inc 3.3500% 09/15/25
07/12/2022 Purchase Accrued Interest -409.57
Intel Corp 2.6000% 05/19/26
07/12/2022 Purchase Accrued Interest -3,125.53

July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Transactions (3 col) - TRNTNT8 Page 7
10 - 10
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
JPMorgan Chase & Co 3.9000% 07/15/25
07/12/2022 Purchase Accrued Interest -460.00
MetLife Inc 3.6000% 04/10/24
07/12/2022 Purchase Accrued Interest -559.72
PNC Finl Svcs Group Inc 2.2000% 11/01/24
07/12/2022 Purchase Accrued Interest -430.18
Paccar Financial Corp 2.1500% 08/15/24
07/12/2022 Purchase Accrued Interest -294.83
Prudential Finl Inc 1.5000% 03/10/26
07/12/2022 Purchase Accrued Interest -222.40
Schwab Charles Corp 1.1500% 05/13/26
07/12/2022 Purchase Accrued Interest -384.27
United Parcel Svcs Inc 2.2000% 09/01/24
07/12/2022 Purchase Accrued Interest -256.17
US Bancorp 1.4500% 05/12/25
07/12/2022 Purchase Accrued Interest -1,115.26
Unitedhealth Group Inc 2.3750% 08/15/24
07/15/2022 Interest 15,795.00
JPMorgan Chase & Co 3.9000% 07/15/25
07/15/2022 Interest 16,913.75
U S Treasury Notes 1.7500% 07/15/22
07/19/2022 Purchase Accrued Interest -3,357.82
U S Treasury Notes 1.7500% 01/31/23
07/19/2022 Purchase Accrued Interest -911.71
U S Treasury Notes 0.6250% 10/15/24
07/19/2022 Purchase Accrued Interest -915.23
U S Treasury Notes 2.1450% 10/31/23
07/22/2022 Purchase Accrued Interest -640.00
Amazon Com Inc 2.4000% 02/22/23
07/22/2022 Purchase Accrued Interest -577.88
General Dynamics Corp 3.3750% 05/15/23
07/22/2022 Purchase Accrued Interest -12.89
JPMorgan Chase & Co 3.9000% 07/15/25
07/22/2022 Purchase Accrued Interest -791.81
Pepsico Inc 2.2500% 03/19/25
07/22/2022 Purchase Accrued Interest -630.50

Transactions (3 col) - TRNTNT8 Page 8
10 - 11
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Target Corp 2.2500% 04/15/25
07/22/2022 Purchase Accrued Interest -478.77
Texas Instruments Inc 2.6250% 05/15/24
07/29/2022 Interest 5,649.25
Bank of New York Mellon 2.9500% 01/29/23
Sub Total 7,437.47 0.00 0.00
Dividends
07/01/2022 Dividend 66.23
Fidelity Gov Port III FCGXX
Interest From 06/01/2022 To 06/30/2022
Sub Total 66.23 0.00 0.00
Buys
07/11/2022 Buy -123,904.77 123,904.77
U S Treasury Bills 08/02/22
124000 Par Val @ $99.9232
07/11/2022 Buy -432,643.75 432,643.75
U S Treasury Notes 2.8750% 11/30/23
434000 Par Val @ $99.6875
07/11/2022 Buy -408,093.99 408,093.99
U S Treasury Notes 2.1250% 03/31/24
415000 Par Val @ $98.3359
07/11/2022 Buy -576,584.57 576,584.57
U S Treasury Notes 2.0000% 04/30/24
588000 Par Val @ $98.0586
07/11/2022 Buy -492,466.20 492,466.20
U S Treasury Notes 0.5000% 03/31/25
529000 Par Val @ $93.0938
07/11/2022 Buy -437,852.61 437,852.61
U S Treasury Notes 0.2500% 06/30/25
477000 Par Val @ $91.793
07/11/2022 Buy -397,926.08 397,926.08
U S Treasury Notes 0.3750% 11/30/25
437000 Par Val @ $91.0586
07/11/2022 Buy -420,463.81 420,463.81

Transactions (3 col) - TRNTNT8 Page 9
10 - 12
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
U S Treasury Notes 0.3750% 01/31/26
464000 Par Val @ $90.6172
07/11/2022 Buy -400,077.00 400,077.00
U S Treasury Notes 0.7500% 03/31/26
437000 Par Val @ $91.5508
07/11/2022 Buy -509,883.49 509,883.49
U S Treasury Notes 0.7500% 08/31/26
562000 Par Val @ $90.7266
07/11/2022 Buy -273,459.79 273,459.79
U S Treasury Notes 0.2500% 09/30/23
283000 Par Val @ $96.6289
07/11/2022 Buy -505,044.40 505,044.40
U S Treasury Notes 1.3750% 06/30/23
513000 Par Val @ $98.4492
07/12/2022 Buy -123,071.34 123,071.34
Bank Of America Corp 3.8750% 08/01/25
123000 Par Val @ $100.058
07/12/2022 Buy -96,817.92 96,817.92
Caterpillar Finl Svcs 3.7500% 11/24/23
96000 Par Val @ $100.852
07/12/2022 Buy -97,587.82 97,587.82
Comcast Corp New 3.7000% 04/15/24
97000 Par Val @ $100.606
07/12/2022 Buy -101,728.68 101,728.68
Home Depot Inc 3.3500% 09/15/25
102000 Par Val @ $99.734
07/12/2022 Buy -104,043.59 104,043.59
Intel Corp 2.6000% 05/19/26
107000 Par Val @ $97.237
07/12/2022 Buy -164,295.85 164,295.85
JPMorgan Chase & Co 3.9000% 07/15/25
163000 Par Val @ $100.795
07/12/2022 Buy -50,119.00 50,119.00
MetLife Inc 3.6000% 04/10/24
50000 Par Val @ $100.238
07/12/2022 Buy -125,350.59 125,350.59
PNC Finl Svcs Group Inc 2.2000% 11/01/24
Transactions (3 col) - TRNTNT8 Page 10
10 - 13
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
129000 Par Val @ $97.171
07/12/2022 Buy -47,873.49 47,873.49
Paccar Financial Corp 2.1500% 08/15/24
49000 Par Val @ $97.701
07/12/2022 Buy -53,176.72 53,176.72
Prudential Finl Inc 1.5000% 03/10/26
58000 Par Val @ $91.684
07/12/2022 Buy -106,610.64 106,610.64
Schwab Charles Corp 1.1500% 05/13/26
118000 Par Val @ $90.348
07/12/2022 Buy -46,973.76 46,973.76
United Parcel Svcs Inc 2.2000% 09/01/24
48000 Par Val @ $97.862
07/12/2022 Buy -99,698.30 99,698.30
US Bancorp 1.4500% 05/12/25
106000 Par Val @ $94.055
07/12/2022 Buy -113,054.20 113,054.20
Unitedhealth Group Inc 2.3750% 08/15/24
115000 Par Val @ $98.308
07/18/2022 Buy -2,370,406.81 2,370,406.81
U S Treasury Bills 10/06/22
2382000 Par Val @ $99.5133
07/19/2022 Buy -408,543.45 408,543.45
U S Treasury Notes 1.7500% 01/31/23
411000 Par Val @ $99.4023
07/19/2022 Buy -531,177.67 531,177.67
U S Treasury Notes 0.6250% 10/15/24
562000 Par Val @ $94.5156
07/19/2022 Buy -191,502.14 191,502.14
U S Treasury Notes 2.1450% 10/31/23
191000 Par Val @ $100.2629
07/22/2022 Buy -63,786.88 63,786.88
Amazon Com Inc 2.4000% 02/22/23
64000 Par Val @ $99.667
07/22/2022 Buy -92,257.60 92,257.60
General Dynamics Corp 3.3750% 05/15/23
92000 Par Val @ $100.28
Transactions (3 col) - TRNTNT8 Page 11
10 - 14
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
07/22/2022 Buy -17,108.80 17,108.80
JPMorgan Chase & Co 3.9000% 07/15/25
17000 Par Val @ $100.64
07/22/2022 Buy -100,346.72 100,346.72
Pepsico Inc 2.2500% 03/19/25
103000 Par Val @ $97.424
07/22/2022 Buy -100,848.80 100,848.80
Target Corp 2.2500% 04/15/25
104000 Par Val @ $96.97
07/22/2022 Buy -96,991.58 96,991.58
Texas Instruments Inc 2.6250% 05/15/24
98000 Par Val @ $98.971
Sub Total 0.00 -10,281,772.81 10,281,772.81
Sells
07/15/2022 Maturity 1,933,000.00 -1,959,383.04
U S Treasury Notes 1.7500% 07/15/22
1933000 PV @ $ 100.00
Cost Basis Removed $1,940,950.23
Short Term Gain/Loss : $-4,707.62
Long Term Gain/Loss : $-3,242.61
Sub Total 0.00 1,933,000.00 -1,959,383.04
Disbursements
07/25/2022 Cash Disbursement -3,239.95
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Invoice # 10823022201 Investment Advisory Fee per Sec 9 of Custody Agreement 07/26/2022 Cash Disbursement -16,141.80
Miscellaneous Disbursement
Paid To : Legg Mason Private Portfolio Group, LLC
Ref: 2022-Q3-CITY0041 Management Fee per Sec 9 of Custody Agreement Sub Total 0.00 -19,381.75 0.00
Transactions (3 col) - TRNTNT8 Page 12
10 - 15
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Receipts
07/07/2022 Cash Deposit 9,300,000.00
Miscellaneous Receipt
Deposit of funds from the City of South Pasadena
Sub Total 0.00 9,300,000.00 0.00
Cash Management
07/01/2022 Sweep - Buy -66.23 66.23
Fidelity Gov Port III FCGXX

66.23 Par Val @ $1.00
07/07/2022 Sweep - Buy -9,300,000.00 9,300,000.00
Fidelity Gov Port III FCGXX
9300000 Par Val @ $1.00
07/11/2022 Sweep - Sell 4,989,157.01 -4,989,157.01
Fidelity Gov Port III FCGXX
Sold 4989157.01 Par Val @ $1.00
07/12/2022 Sweep - Sell 1,342,249.27 -1,342,249.27
Fidelity Gov Port III FCGXX
Sold 1342249.27 Par Val @ $1.00
07/15/2022 Sweep - Buy -1,965,708.75 1,965,708.75
Fidelity Gov Port III FCGXX
1965708.75 Par Val @ $1.00
07/18/2022 Sweep - Sell 2,370,406.81 -2,370,406.81
Fidelity Gov Port III FCGXX
Sold 2370406.81 Par Val @ $1.00
07/19/2022 Sweep - Sell 1,136,408.02 -1,136,408.02
Fidelity Gov Port III FCGXX
Sold 1136408.02 Par Val @ $1.00
07/22/2022 Sweep - Sell 474,472.23 -474,472.23
Fidelity Gov Port III FCGXX
Sold 474472.23 Par Val @ $1.00
07/25/2022 Sweep - Sell 3,239.95 -3,239.95
Fidelity Gov Port III FCGXX
Sold 3239.95 Par Val @ $1.00
07/26/2022 Sweep - Sell 16,141.80 -16,141.80
Fidelity Gov Port III FCGXX
Transactions (3 col) - TRNTNT8 Page 13
10 - 16
July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Sold 16141.8 Par Val @ $1.00
07/29/2022 Sweep - Buy -5,649.25 5,649.25
Fidelity Gov Port III FCGXX
5649.25 Par Val @ $1.00
Sub Total 0.00 -939,349.14 939,349.14
Ending Balances $ 517,264.05 $ -517,264.05 $ 48,859,061.14 Transactions (3 col) - TRNTNT8 Page 14
10 - 17
Corporate Trust Services provided by Zions Bancorporation, N.A.

Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.

Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.

Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.

July 01, 2022 through July 31, 2022
Account Name : South Pasadena Custody Account No :

Statement Letter Page 15
10 - 18
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 44.89 0.010% 44.89 0.010% 12 Morgan Stanley Treasury Portfolio 158,522.44 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.52% 158,567.33 0.250% 158,336.70 0.250% 1Total Project Fund 158,567.33 0.250% 158,336.70 0.250% 1 Funds and Investments
Exhibit B-2
July 31, 2022
Held by Contracted (Third) Parties
10 - 19
MONTH FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 JULY 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 AUGUST 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 SEPTEMBER 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 OCTOBER 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 NOVEMBER 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 DECEMBER 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 FEBRUARY 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 MARCH 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 APRIL 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 MAY 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 JUNE 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 July 31, 2022
Investment Report
Summary of Invested Funds -- Last Day of the Month
Exhibit C
10 - 20
11 11 - 1
Public Works Job Descriptions and Salary Schedules
September 21, 2022

Page 2 of 2 ends

284049.v2
would oversee day to day assignments, as well as provide entry level staff oversight and technical knowledge.

With the stated departmental changes, the current approved organizational chart will be reflective of these changes, with one additional update as the current approved organizational chart for the Public Works Department shows the Public Works Assistant position reporting to the Deputy Director. This assignment will be updated to reflect the Public Works Assistant reporting to the Director.

Alternatives
Council approved a comprehensive classification and compensation study to evaluate positions and job functions for all city classifications, the compensation portion has been completed and the classification portion of the study will commence this fiscal year.

Human Resources requires the approved job descriptions and salary schedules for the positions approved in the 2022-2023 Budget to begin the recruitments for these positions.

Fiscal Impact
The Facilities and Parks Supervisor is a reclassification, combining the existing Facility Supervisor and Park Supervisor positions.

Proposed
Reclassification
Proposed
Monthly Salary Range
Decrease to Fully
Burdened Rate by
Combining Positions
Facilities and Parks
Supervisor (Reclassified from
combining the individual
Facility Supervisor and Parks
Supervisor)
$7,039 - $9,429 ($111,971)
The total fully burdened rate, which includes salary and benefits, for the reclassified position of Facilities and Parks Supervisor is $168,961.

The additional Senior Maintenance Worker, is partially funded from salary savings of combing the Facilities Supervisor and Parks Supervisor positions.

Proposed
Additional Position
Proposed
Monthly Salary Range
Increase to Fully
Burdened Rate from
Adding a Second
Position
Senior Maintenance Worker $4,928 - $5,989 $108,957
The total fully burdened rate, which includes salary and benefits, for the additional position of Senior Maintenance worker is $108,957. There is a $3,014 cost savings associated with all the changes proposed above.

Attachment: Resolution Adopting Classification and Salary Schedule 11 - 2

ATTACHMENT
Resolution Adopting Classification and Salary Schedule Creation of a Facilities and Parks Supervisor
11 - 3
RESOLUTION NO. XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ADOPTING A NEW JOB DESCRIPTION

AND SALARY RANGE FOR THE FACILITIES AND PARKS

SUPERVISOR
WHEREAS, the City wishes to establish a new Public Works Facilities and Parks Supervisor position by reclassifying the Facilities Supervisor and Parks Supervisor in to one position; and
WHEREAS, adopt the job description and salary schedule for the Facilities and Parks Supervisor.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the classification of Facilities and Parks Supervisor is hereby established.

SECTION 2. That the job description for the Facilities and Parks Supervisor is attached hereto as shown in Exhibit A, is hereby adopted.

SECTION 3. That the salary schedule for the Facility and Parks Supervisor is hereby established.

SECTION 4. That the base salary for the Facilities and Parks Supervisor is attached hereto as shown Exhibit B, is hereby adopted.

SECTION 5. The Facilities and Parks Supervisor is represented by the Public Service Employees’ Association.

SECTION 6. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED on this 21st day of September, 2022. ________________________________
Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ________________________________ Desiree Jimenez, CMC Andrew Jared, City Attorney
Chief City Clerk
11 - 4
RESOLUTION NO. XXX

Page 2 of 2 ends

I HEREBY CERTIFY Resolution No. XXX was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 21st day of September, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
__________________________
Desiree Jimenez, CMC
Chief City Clerk
11 - 5
Exhibit A
Facilities and Parks Supervisor
(Full Time – Public Service Employees Association)
Purpose
Under the direction of the Public Works Operations Manager, organizes and directs custodial, building and facilities maintenance, grounds maintenance, parks maintenance, and general maintenance activities at assigned City sites; coordinate projects, communications, and personnel to meet City needs and assure smooth and efficient activities; train and evaluate the performance of assigned personnel.

Distinguishing Characteristics
The Facilities and Parks Supervisor is responsible for leading and assisting tree maintenance work including trimming, chipping, troubleshooting diseases, planting, watering, spraying, removing, diagnosing conditions trees and plantings in the parks, parkways, and public grounds; and all related work in the parks and medians through the city. In addition, supervises the maintenance of City buildings and the City’s street lighting, signal lights, mechanical, plumbing, and electrical systems, and other duties as required. Monitors and reviews contractors’ work in janitorial, urban forestry, signal maintenance, pest abatement, graffiti control and other services. The Facilities and Parks Supervisor is also responsible for the first line supervision of employees engaged in the maintenance and repair of City buildings, parks, equipment, furniture, plumbing and all electrical systems within the City; assigns work and reviews work of electrician and all assigned maintenance workers.

Examples of Duties and Essential Functions
• Leads and assists in the trimming/pruning, arborist assessment, and planting and removal of parkway and park trees; supervises the tree contractor when work is going on in the city.
• Responds to complaints and inquiries from the general public. • Inspects trees throughout the city and plans accordingly in response to the work orders generated.
• Carries all duties and responsibilities while tending to the public parks, parkways, and medians. Trimming shrubs and soft cape material, as well as litter removal and general maintenance in the parks, parkways, and medians. All landscaping is maintained clean and safe for public’s use.
• Ensures all vehicles and equipment is maintained and kept in proper working conditions.
• Ensures safety practices adopted by the city and spelled out in ANSI literature is applied in daily work.
11 - 6
Exhibit A
• Supervises all contractual work in progress from the maintenance contractor and the tree contractors and carries out work directed from the supervisor. Report writing for several commissions and other departments.
• Supervises the installation, servicing, and repairs to plumbing fixtures, heating and air conditioning, electrical equipment and wiring, and any other facilities maintenance related activity.
• Establishes policies and procedures relating to preventive maintenance and repair of City buildings and electrical systems within the City. • Supervises, directs, and coordinates electrician and building maintenance employees; inspects work performed to ensure compliance with established procedures; schedules work and monitors performance.
• Assists in budget planning and monitoring for building maintenance, traffic signals and street lighting activities.
• Receives and responds to work requests and complaints regarding the level of maintenance services.
• Determines products, materials, and equipment, to be used in building and facility maintenance; may interact with sales representatives; prepares purchase orders; maintains inventory of materials, tools and equipment. • Maintains City buildings and electrical related systems, including lighting, air conditioning, electrical wiring and cabling; adds or repairs electrical circuits and computer cabling; changes filters in air conditioning units; adds chemicals to water towers; maintains and replaces water pumps in air conditioners. • Performs maintenance and repair of street lighting including checking and replacing bulbs, transformers, starter cards, and fuses; replaces or repairs electrical wire and conduit from pull box to pole; replaces light ballast; replaces or repairs street light poles and arms; trims trees around street fixtures. • Perform related duties as assigned.

Employment Standards
Education/Experience:

Graduation from high school or equivalent and four years’ experience in general tree maintenance work, including trimming, diagnosing report writing, and facilities maintenance of lighting, plumbing and mechanical systems.

Knowledge of:

Supervision practices; electrical theory, principles, methods, materials, tools, and equipment used in the maintenance, installation, and repair of lighting systems and electrical equipment; occupational hazards and safety regulations of the electrical trade; carpentry, plumbing and general maintenance. Gardening and grounds keeping methods and practices. Characteristics of common shade and ornamental trees: the methods and equipment used in planting, pruning, trimming, spraying, and removing 11 - 7
Exhibit A
trees and shrubs. Certified tree worker with a pest applicator license is desirable for this position.

Ability to:

Supervise, organize, and review the work of an electrician and building maintenance worker. Select, supervise, train, and evaluate staff. Read and interpret construction drawings and electrical wiring diagrams. Prepare clear and concise reports.

Communicate clearly and concisely both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Review and instruct the contractors working for the city on the proper methods to complete the task at hand. Must have knowledge on the proper use of ladders boom trucks, chippers, chainsaws, ropes, skip loaders, and other equipment used in the tree industry. Must have ability to follow and give directions and keep a log of all work and problems.

Establishes and maintains an effective working relationship with superintendent, and fellow employees, and the public.

Physical Demands:

Regularly performs active physical work without prolong heavy exertion. Occasionally performs strenuous physical work and lifting of objects over 50 lbs., combined with bending, twisting, working above ground or on irregular surfaces.

Special Requirements:

Valid class B California driver’s license. Certified tree worker by the International Society of arboriculture and a pest applicators certificate from LA County are required or will have one year to meet the requirements. All training and certification documents need to be presented before the selection process. First Aid and CPR are mandatory as per the Tree worker certificate.

Working Conditions
Environment:

Regular exposure to unpleasant elements such as dust, fumes and odors, dampness, noise levels, or outside weather conditions. Regularly works at heights of 50 feet or more.

FLSA Status:

Non-Exempt
11 - 8
Exhibit B
1 RECLASSIFIED

Facilities and Parks Supervisor
(Effective September 21, 2022)
Position Step A Step B Step C Step D Step E Step F Step G Facilities and
Parks Supervisor
$ 7,039 $7,390 $7,759 $8,146 $ 8,553 $8,980 $9,429
11 - 9
12 12 - 1
City Council
Agenda Report
DATE: September 21, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Authorize the City Manager to Execute a Contract with West Coast Arborists, Inc. in the amount of $705,500 for Urban Forestry Services
Recommendation
It is recommended that the City Council:

1. Award a contract to West Coast Arborists, Inc. (Contractor) to provide urban forestry services to the City for an annual amount of $705,500 for urban forestry services for:
a. Fiscal Years 2022-2023, 2023-2024, and 2024-2025, or b. Fiscal Year 2022-2023, with an option to renew the agreement in years 2023-2024 and 2024-2025;

2. Appropriate an additional $155,000 from the General Fund to Park Maintenance Contract Services Account No. 101-6010-6410-8170-000 to sufficiently fund services for the City's urban forest, as well as as-needed services for events or special requests; and

3. Authorize the City Manager to enter into a maintenance agreement with West Coast Arborists, Inc. and execute any related documents.

Background
South Pasadena has a mature urban forest that contains over 10,000 trees. The City has been an Arbor Day Foundation Tree City, USA, for over 23 years. To maintain the urban forest properly, the City has established a maintenance plan, where trees are pruned and inspected regularly, and new trees are planted to fill the existing vacant tree wells and replace aging trees.

On February 21, 2018, the City Council approved a three-year maintenance agreement with West Coast Arborists (WCA) to perform urban forestry services, and authorized a not-to-exceed contract amount of $375,000 for Fiscal Year (FY) 2017-2018. On August 15, 2018, the City entered into a first amendment to the contract with WCA for urban forestry services for a not-to-exceed amount of $404,500 for FY 2018-2019. On August 21, 2019, the City entered into a second amendment to the contract with WCA for urban forestry services for an amount not to exceed $379,500 for FY 2019-2020. On July 15, Award of Contract to West Coast Arborists, Inc. to provide Urban Forestry Services September 21, 2022

Page 2 of 3 ends

2020, the City entered into a third amendment to the contract with WCA for urban forestry services for a not-to-exceed amount of $379,500 for FY 2020-2021. In addition, on October 20, 2021, the City entered into a fourth amendment to the contract with WCA for urban forestry services for a not-to-exceed amount of $465,000 for FY 2021- 2022. This fifth contract amendment for $30,000 would provide emergency services for the first quarter of FY 2022-2023, from July 2022 through September 2022. On June 15, 2022, City Council approved a fifth amendment to extend the WCA agreement until September 30, 2022 to allow City staff sufficient time to conduct procurement for a new urban forestry services contract.

Analysis
The City of South Pasadena Public Works Department solicited proposals from urban forestry service firms, through a request for proposals (RFP) posted on the PlanetBids website on August 13, 2022. To control costs and reduce administrative staff effort, the RFP requested fixed costs for the first three years of the agreement. Twenty-one (21) firms were notified of the proposal opportunity, including vendors that provide urban forestry services to neighboring cities Alhambra, La Canada Flintridge, Monterey Park, Pasadena, & San Marino. Four (4) prospective bidders expressed interest in participating, and one (1) submitted a proposal during the bid period.

The requested urban forestry services generally include provision of all required supplies, materials, equipment, and labor for tree trimming, pruning, removal, planting, inspection, and stump grinding, for a period of three fiscal years. The City may terminate the contract at any time during the three-year period. In addition, subject to approval of the City Council, the contract may be extended for up to two additional years after the initial three-year period. A proposal was received by September 6, 2022 from the following firm:

Bidder Base Bid (36 months of services)
West Coast Arborists, Inc. $2,115,770.00
South Pasadena Municipal Code section 2.99-29 defines the purchasing procedure to select a maintenance services contractor, and lists the factors required to select the lowest responsible bidder. A panel consisting of three City staff members reviewed the one received proposal from West Coast Arborists, Inc., and found the proposal to be responsive, and therefore found West Coast Arborists, Inc. to be the lowest responsible bidder, in accordance with the Municipal Code. West Coast Arborists, Inc. is located in the City of Anaheim.

The base bid amount of $2,115,770.00 listed above for West Coast Arborists, Inc. includes the anticipated amount of work for the City’s urban forest, based on the quantity services such as trimming, planting, and removal conducted in the last several years. Hourly rates for a crew have also been provided to allow the option for City staff 12 - 2
Award of Contract to West Coast Arborists, Inc. to provide Urban Forestry Services September 21, 2022

Page 3 of 3 ends

to request additional services for work beyond the routine tasks, for example during a specialty project.

Fiscal Impact
The Fiscal Year 2022-2023 adopted budget for urban forestry services in the City is $550,500, including $15,000 appropriated to Park Maintenance Contract Services Account No. 101-6010-6410-8170-000, $50,000 appropriated to Park Maintenance Contract Services Account No. 101-6010-6410-8180-000, $25,500 appropriated to Street Tree Maintenance Professional Services Account No. 215-6010-6310-8170-000, $300,000 appropriated to Street Tree Maintenance Contract Services Account No. 215- 6010-6310-8180-000, $10,000 appropriated to Street Tree Maintenance In-Lieu Tree Planting Account No. 215-6010-6310-8181-000, and $150,000 appropriated to Street Tree Maintenance Annual Tree Planting & Removal Account No. 215-6010-6310-8184- 000. An addition budget appropriation from the General Fund for $155,000 is requested to sufficiently fund services for the City’s urban forest.

Environmental Analysis
Urban forestry maintenance services on existing and replacement landscaping is exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class 1 "existing facilities." Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City's website.

Attachment
Maintenance Services Agreement
12 - 3

ATTACHMENT
Maintenance Services Agreement
12 - 4
Maintenance Services Agreement

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Authorized for Use 11.15.16

MAINTENANCE AGREEMENT
Providing Payment of Prevailing Wages
(City of South Pasadena / West Coast Arborists, Inc.)

1. IDENTIFICATION
This MAINTENANCE AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and ______________________, a ____________________________ (“Contractor”).

2. RECITALS

2.1. City has determined that it requires the following recurring maintenance services from a contractor: Urban Forestry Services.

2.2. Contractor represents that it is fully qualified to perform such maintenance services by virtue of its experience and the training, education and expertise of its principals and employees. Contractor further represents that it is willing to accept responsibility for performing such maintenance services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: The required Scope of Services is attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Contractor

3.3. “Maximum Amount”: The highest total compensation and costs payable to Contractor by City under this Agreement. The Maximum Amount under this Agreement is Seven Hundred and Five Thousand and Five Hundred Dollars ($705,500) in Fiscal Year 2022-2023, Seven Hundred and Five Thousand and Five Hundred Dollars ($705,500) in Fiscal Year 2023-2024, and Seven Hundred and Five Thousand and Five Hundred Dollars ($705,500) in Fiscal Year 2024-2025. 12 - 5
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3.4. “Commencement Date”: September 22, 2022.

3.5. “Termination Date”: June 30, 2023. The term of this agreement shall be extended automatically up to two (2) times for an additional twelve (12) month period, to June 30, 2024, and June 30, 2025, respectively, unless the City, under its sole discretion, informs Contractor that it has decided to opt out of such automatic extension by providing written notice no later than sixty (60 ) days prior to expiration.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 15 (“Termination”) below.

5. CONTRACTOR’S DUTIES

5.1. Services. Contractor shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Contractor shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Contractor shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Contractor shall concurrently inform the Agreement Administrator, in writing, of Contractor’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Contractor shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Contractor shall perform all work to the highest standards of Contractor’s profession and in a manner reasonably satisfactory to City. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
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5.6. Appropriate Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Contractor or under its supervision or by subcontractor(s) of Contractor, and all personnel engaged in the work shall be qualified to perform such services. Victor Gonzalez shall be Contractor’s project administrator and shall have direct responsibility for management of Contractor’s performance under this Agreement. No change shall be made in Contractor’s project administrator without City’s prior written consent.

5.7. Prevailing Wages. This Agreement is subject to the prevailing wage law as more fully set forth in Section 8 (Labor Code), for all work performed under this Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Contractor acknowledges that prevailing wage determinations are available for work performed under this Agreement.

5.8. Permits and Approvals. Contractor shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary, if any, for Contractor’s performance of this Agreement including, but not limited to, professional licenses and permits.

5.9. Notification of Organizational Changes. Contractor shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Contractor’s firm or of any subcontractor. Change of ownership or control of Contractor’s firm may require an amendment to this Agreement.

5.10. Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING AND ASSIGNMENT

6.1. General Prohibition On Assignment. This Agreement covers services of a specific and unique nature. Except as otherwise provided herein, Contractor shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
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6.2. Contractor Responsible. Contractor shall be responsible to City for all services to be performed under this Agreement.

6.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval.

In any event, Contractor shall supervise all work subcontracted by Contractor in performing the services described in the Scope of Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work.

The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to the services described in the Scope of Services.

Contractor is obligated to ensure that any and all subcontractors performing any services under this Agreement shall be fully insured in all respects and to the same extent as set forth under Section 13 (Insurance), to City’s satisfaction.

6.4. Compensation for Subcontractors. Contractor shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Contractor for the services provided under this Agreement, and Contractor agrees to accept payment, the Maximum Amount in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.

Contractor shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Contractor shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. Contractor shall include a copy of each subcontractor invoice, if any, for which reimbursement is sought in the invoice.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Contractor except as otherwise required by law. Contractor shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Contractor.

8. LABOR CODE
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8.1. Prevailing Wage Law. Prevailing Wage Law. This Agreement is subject to the requirements of the prevailing wage laws, including, but not limited to, Labor Code Section 1720 et seq., and Labor Code Section 1770 et seq., as well as Code of Regulations, Title 8, Section 16000 et seq., which require payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Contractor shall defend, indemnify, and hold harmless City, and its officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of failure or alleged failure of Contractor to comply with such prevailing wage laws.

8.2. Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, the Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

8.3. Forfeiture. Contractor shall forfeit as a penalty to City Two Hundred Dollars ($200.00), or any greater penalty provided in the Labor Code, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under this Agreement employed in the performance of the Scope of Services by Contractor or by any subcontractor of Contractor in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor.

8.4. Apprentices. Contractor shall comply with the provisions of Labor Code 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code 1777.5.

8.5. Payroll Records. Pursuant to Labor Code 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code 1811 and Labor Code 1815 for any work performed by his or her employees on the public works project. The payroll records shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code 1776.

8.6. 8-Hour Work Day. This Agreement is subject to 8-hour work day and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813. 12 - 9
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Contractor and any subcontractor(s) of Contractor shall strictly adhere to the provisions of the Labor Code regarding 8-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Pursuant to the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by Contractor’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay.

Contractor shall forfeit as a penalty to City $25.00, or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

8.7. Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code 1771 and Labor Code 1725.5 requiring registration with the Department of Industrial Relations (DIR).

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor.

10. RELATIONSHIP OF PARTIES

10.1. General. Contractor is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor 12 - 10
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shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Contractor” shall include Contractor, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Contractor or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Contractor to Indemnify City. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Contractor’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Contractor or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Contractor shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Contractor shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Contractor with respect to a claim. If the City requests a defense deposit, Contractor shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Contractor under this Section 12 are not limited by the provisions of any workers’ compensation act or similar act. 12 - 11
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Contractor expressly waives its statutory immunity under such statutes or laws as to City.

11.7. Indemnification by Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 12 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Contractor’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Contractor’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Contractor shall maintain insurance as described in this section and shall require all of its subcontractors, Contractors, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Contractor. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Urban Forestry Services
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
• General Liability:
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• General Aggregate: $4,000,000
• Products Comp/Op Aggregate $4,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Contractor will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with 12 - 13
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another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.8. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Contractor’s insurance policies shall be primary as respects any claims related to or as the result of the Contractor’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Contractors shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.9. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Contractor does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Contractor under this Agreement. Failure of the Contractor to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.10. Insurance Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Contractor shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Contractor shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

12.11. Contractor’s Insurance Primary. The insurance provided by Contractor, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it. 12 - 14
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12.12. Waiver of Subrogation. Contractor hereby waives all rights of subrogation against the City. Contractor shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.13. Report of Claims to City. Contractor shall report to the City, in addition to the Contractor’s insurer, any and all insurance claims submitted to Contractor's insurer in connection with the services under this Agreement.

12.14. Premium Payments and Deductibles. Contractor must disclose all deductables and self-insured retention amounts to the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Contractor shall be responsible for all premiums and deductibles in all of Contractor’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.15. Duty to Defend and Indemnify. Contractor’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Contractor’s services under this Agreement.

13.2. Contractor Cooperation in Defense of Claims. If any claim or action is brought against City relating to Contractor’s performance in connection with this Agreement, Contractor shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Contractor’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
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If to City:

H. Ted Gerber, Public Works Director
City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
If to Contractor:

Victor Gonzales
West Coast Arborists, Inc.

Vice President, Business Development
2020 East Via Burton
Anaheim, CA 920806
Telephone: (714) 991-1900
Facsimile: (714) 956-3745
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Ste 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.10 (Records), paragraph 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), paragraph 12.7 (Claims-Made Policies), paragraph 13.2 (Contractor Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Contractor. Contractor agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
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16.2. Contractor Termination. Contractor may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Contractor shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Contractor’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Contractor with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Contractor.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or 12 - 17
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unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Contractor for performance of this Agreement are deemed confidential and Contractor shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Contractor shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Contractor.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
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18.7. Non-Discrimination. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Contractor unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Contractor of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Contractor shall not be liable for any failure to perform if Contractor presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Contractor.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, each party shall pay its own costs, including any accountants’ and attorneys’ fees expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Contractor hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. 12 - 19
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Contractor”
Patrick Mahoney, President
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
City Clerk
Date:________________________

Approved as to form:

By:__________________________________
City Attorney

Date:________________________
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WORKER’S COMPENSATION INSURANCE ACKNOWLEDGEMENT
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Date:________________________ _____________________________________ Signature
_____________________________________
Printed Name
_____________________________________
Title
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Exhibit A
Scope of Services
I. TERMS OF CONTRACT
The initial term of this agreement shall be three (3) years. At the conclusion of the term of the agreement, the City may at its option, extend or terminate the contract. If requested by the Contractor, a contract extension may be considered by the City, provided that such request is made in writing 60 days prior to the separation of the agreement. The contract may be extended up to two (2) additional one (1) year terms under the same terms and conditions, except cost of living increase for the Los Angeles area starting in the fourth year of the agreement. In no case shall said adjustment exceed the change in the cost of living index for the Los Angeles area. The Contractor agrees to provide the services described in this Scope of Services for said additional periods, should the City give the required notice. In addition, the City has the right to terminate the contract with or without cause at any time within thirty (30) days written notice.

II. SCOPE OF SERVICE
Contractor shall perform completely all work and incidentals appurtenant to the Specifications of the contract. Any mention herein or indication on the drawings of materials, operations, or methods, requires that the contractor provide each item mentioned, perform each operation described and provide all necessary labor, equipment, materials and incidentals.

Urban forestry services include complete responsibility for proper care of all trees including tree trimming/pruning, tree removal, tree planting, tree health care, tree inventorying, tree inspection, crew and equipment use, emergency response, and consulting arborist services in the City of South Pasadena.

III. REQUIRED QUALIFICATIONS
The firm must hold a valid State of California Contractor’s License (D49 and C27) in addition to providing current OSHA certification for all aerial devices to be used during this project. Contractor’s Account Manager, Supervisor, and Consulting Arborist must have a valid ISA Certified Arborist credential. These provisions must be provided at time of proposal submission and be kept current throughout the entirety of the contract.

Persons performing the work outlined in the contract must be qualified and trained in the urban forestry services industry. The use of subcontractors is not allowed except for specialized services. The subcontractor must be approved by the City prior to performing any work. The Contractor shall also maintain at least one (1) English-speaking foreman on-site at all times.

The firm must have satisfactorily completed private or public urban forestry maintenance services equivalent to the size or scope of work to the City of South Pasadena. (descriptions of these projects, contact persons, and phone numbers must be provided at proposal submission).

The firm is required to provide and operate an electronic tree inventory and work order system that is geographical information system (GIS) based so the City can view the tree inventory on a map, submit work orders, update tree history, generate reports about work history within the City, and view the maintenance records for each City tree. The 12 - 22
Contractor must submit an overview and information on their proposed electronic tree inventory and work order system.

The firm must maintain and provide to the City a “Quality Control Plan.”. The Quality Control Plan shall provide the City with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. In addition, the firm must submit to the City for approval, a current Safety Manual that meets SB 198 requirements for injury and illness prevention.

IV. PREVAILING WAGES
In accordance with the provisions of Section 1770 et seq., of the California Labor Code, the Director of Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all workers employed on the project sums not less than the sums set forth in the Department of Industrial Relations Director's General Prevailing Wage Determinations.

Attention is directed to the provisions of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. The Contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards and administration of the apprenticeship program may be obtained from the Director of Industrial Relations, San Francisco, California, or the Division of Apprenticeship Standards and its branch offices.

V. GENERAL REQUIREMENTS

LICENSES AND PERMITS
Contractor shall obtain at its sole cost and expense such licenses, permit and approvals as may be required by law for the performance of the services required by these Contract Documents. Contractor shall maintain a valid City business license through the duration of the contract term.

NON-DISCRIMINATION
Contractor is required to certify that its firm shall not discriminate against any subcontractor, supplier, employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, AIDS disability, sex or national origin. Contractor is required to take affirmative action to ensure that applicants are employed and employees are treated fairly during employment without regard to their race, religion, color ancestry, age, sexual orientation, AIDS disability, sex or national origin.

INSURANCE
Contractor shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, insurance with an insurance company admitted to do business in California and approved by the City in accordance to Section 12 (“Insurance”) of the Maintenance Agreement.
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PERSONNEL
Personnel shall not be employees of or have any contractual relationship with the City of South Pasadena.

EQUAL OPPORTUNITY
In connection with the execution of the contract, the Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The Contractor shall take affirmative action to insure that applicants are employed, and that employees are tested during their employment, without regard to their race, religion, color, sex or national origin. Such actions shall include, but not be limited to the following: equipment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor further agrees to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials.

PROJECT ORGANIZATION
Contractor must provide a project manager to act as a liaison with the Park Supervisor/Public Works Operations Manager, who will coordinate written reports and see the project through to satisfactory conclusion. The City’s Park Supervisor/Public Works Operations Manager will be responsible for the direction, review and approval of all work.

VI. TERMS AND CONDITIONS

METHOD OF PAYMENT
The City of South Pasadena intends to make payment within forty-five (45) days of invoice submittal following satisfactory completion of the work required.

INTEREST OF CONTRACTOR
The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the City or any other interest which would conflict in any manner or degree with the performance of its services hereunder. Contractor further covenants that in the performance of this contract no person having any such interest shall be employed.

CHANGES
The City may require changes in the scope of the services to be performed by the Contractor hereunder. All such changes, which are mutually agreed upon by and between all the parties shall be incorporated in written amendments to this Agreement. All such amendments shall state any increase or decrease in the amount of the compensation due to the Contractor for the change in scope.

ADDITIONS/DELETIONS OF SERVICE
The City reserves the right to add and/or delete services to this contract. Should a service requirement be deleted, payment to the Contractor will be reduced proportionally, to the amount of service reduced in accordance with the contracted price. Should additional services be required from this contract, prices for such additions shall be in accordance with Agreement. No additional work should be performed unless otherwise authorized by the City in writing.
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CONTRACTOR’S RESPONSIBILITY
The Contractor shall be responsible for any damages whatsoever to City property as applicable when such property is the responsibility or in custody of the Contractor, his/her employees or subcontractors.

RECORDS AND REPORTS
Contractor shall prepare and submit to the Park Supervisor/Public Works Operations Manager such reports concerning the performance of the services required by this Agreement as required.

Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Park Supervisor/Public Works Operations Manager to evaluate the performance of such services. The Park Supervisor/Public Works Operations Manager shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, request certified payrolls, and make records and transcripts from such records.

All reports, records, documents and other materials prepared by Contractor in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Park Supervisor/Public Works Operations Manager upon the termination of this Agreement, and Contractor shall have no claim for further compensation as a result of the exercise by City of its full right of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. It shall have an unrestricted right to use the concepts embodied therein.

Contractor shall follow the Los Angles Audubon Society Guide to Bird Friendly Tree and Shrub Trimming and Removals Guidelines.
d. Assembly Bill 73:
i. The Contractor shall comply with the requirements of Assembly Bill73. The law states that, “...every person planning to conduct any excavation is required to contact a regional notification center at least two (2) days prior to excavation..."
ii. Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other material in the ground is moved, removed or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable or pipe and driving, or any other way. iii. Two (2) working days before starting any work below ground level, the Contractor shall contact Dig Alert at (800) 422-4133. Contractor shall make sure utilities are located in the area and arrange their work so as not to damage any utility services. The Contractor is responsible for providing Dig Alert related field markings and coordination.
e. The City will own all final documents developed during the services. f. The Contractor shall provide extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. This training shall include the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs, as well as training courses in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training. g. Work shall be performed in a manner that provides the maximum safety to the general public as well as Contractor employees. Contrcator shall instruct crews to follow the safety standards of ANSI Z133.1 as well as Cal-OSHA requirements.

Contractor shall provide employees with state-of-the-art training tools and instructional sessions company wide. Contractor shall utilize the full time Safety Trainer that is professionally trained in the field of horticulture to support staff 12 - 26
training, administering I.S.A. certification training, in-house crew leader training programs, and new hire orientation training.
h. Contractor shall conduct/maintain: bi-weekly Tailgate Safety Meetings - for each crew; a safety committee that reviews and discusses safety procedures, problems and incentives; an Injury & Illness Prevention Program - integral to overall safety program; on-the-job training programs where new employees are assigned a "buddy" with experience to assist them; video training programs including Professional Tree Care, Electrical Hazards, Aerial Rescue, Chipper Safety, Chain Saw Safety and Pruning Technique, as well as presentations in cooperation with Tree Care Industry Association; leadership training programs - continuing training and study utilizing the Crew Leader Home Study Program, available through Tree Care Industry Association; Certification Training - continuing study sessions held in preparation for the International Society of Arboriculture Certification Programs; and safety incentive programs - with a safety bonus program that rewards employees on a company-wide, quarterly basis for time without accidents. 2) Services to be Provided: Contractor shall furnish all labor, equipment, materials and supervision to perform maintenance services for City trees as described herein including, but not limited to, the following:
a. Tree Pruning
b. Tree Removal
c. Stump Removal
d. Root Pruning
e. Tree Planting
f. Tree Staking
g. Removal of Hazardous Branches
h. Removal of tree debris and/or tree trimmings
i. Worksite Cleanup
j. Repair of Damaged Sprinklers
k. Repair or Replacement of Damaged Fences or Walls
l. Soil Replacement
m. Damaged Tree and /or Shrub Replacement
n. Tree Inspection
o. Hazardous Condition Correction and/or Reporting
p. Collection of Tree Inventory Data
q. Arborist Services
r. Distribution of No Parking Signs and Door hangers
s. Contact with the Public
t. Employee Uniforms with Company Logo or Designation
u. Vehicles and Equipment with Company Logos or Designation. v. Traffic Control.
w. Other Services Set Forth in this Agreement
All work shall conform to the latest edition of Pruning Standards of the Western Chapter ISA and these specifications. In all cases the Director of Public Works, or their designee, shall have complete and sole discretion in determining conformance and acceptability of the trees trimmed by the Contractor. Trimmed trees rejected by the Director, or their designated representative(s), shall be excluded from payment. 12 - 27
Contractor shall have the duty to provide services for City trees as assigned.

Contractors shall be available twenty four (24) hours per day, seven (7) days a week to respond to all emergencies within two (2) hours of notification.

Contractor has the duty to familiarize and fully acquaint themselves with the conditions and possible difficulties associated with the performance of the contract. Contractor shall be responsible for carefully verifying the number of trees, tree varieties, and tree locations for any proposed work.

No additional compensation or relief from any obligation of the contract will be granted because of lack of knowledge of the site and /or conditions under which work will be accomplished.

3) Areas to be Maintained: Worksites will include City trees within the Public right-of-way.

Worksites will also include Parks, Water Reservoirs, Medians, Parkways, Public Facilities or other areas where trees are under the jurisdiction of the City of South Pasadena. Trees to be serviced will be provided on a monthly basis and may consist of individual trees located throughout the City. It should be understood that this project may not be solely “section” or “block” type tree trimming.
4) Definitions:
a. Where “as directed", "as required", "as permitted", "approved", "acceptance", or words of similar importance are used, it shall be understood that the direction, requirement, permission, approval or acceptance of the Public Works Director is intended unless otherwise stated. As used herein, "provide" shall be understood to mean "provide complete", "in place", "this is", "furnish and install"; the work "site" as used hereinafter shall be understood to mean the location receiving the service.

The use of the word "Director" shall be construed to mean the Director of Public Works, or their delegated representative(s). The use of the word "Contractor" shall be held to mean the Contractor and/or any person employed by him and working under this contract.
b. The use of the words "shall" and "may” shall be held to mean "mandatory" and "permissive" respectively. The use of the words "his" or "him" shall be construed to mean either gender, as appropriate.
c. The following are definitions for terms used in this project:
i. Branch Collar shall mean wood tissue ridges that form around the base of a branch between the main stem and the branch usually as a branch begins to die the branch collar begins to increase in size.
ii. Block Trim shall consist of a group of trees to be pruned in a localized area as defined by the Director.
iii. Callus shall refer to the new growth made by the cambium layer around or over a wound.
iv. Cambium Layer shall mean the growing point between bark and sapwood. 12 - 28
v. Closure shall refer to the roll of the callus growth around the wound area. vi. Crown shall mean the head or canopy of tree foliage. vii. The Cut shall mean the exposed wood area that remains after the branch has been removed.
viii. Cut Back Drop Crotch shall mean the specified reduction of the overall size of a tree or individual branches, but may include the overall reduction of the sides as well as the top of the tree.
ix. Dormant shall refer to a condition of non-active growth. Deciduous trees are considered dormant from the time the leaves fall until new foliage begins to appear.
x. Girdling Roots are located above or below ground level, whose circular growth around the base of the trunk or over the individual roots applies pressure to the bark area, thereby choking or restricting the flow of sap. xi. Leader shall mean central growth shoot.
xii. Lifting shall refer to the removal of lower branches for under clearance. xiii. Parent System shall mean the main trunk system of the tree. xiv. Pre-cut or Pre-cutting shall mean the removal of the branch at least beyond the finished cut, to prevent splitting into parent stem or branch. xv. Pruning shall mean the removal of dead, dying, diseased, live, interfering, objectionable and weak branches in a scientific manner. xvi. Sap Flow shall mean the definite course assumed by sap in its movement through the tree.
xvii. Scars or Injuries shall refer to natural or person-made lesions of the bark in which wood is exposed.
xviii. Scatter Trim shall consist of the trimming of a tree, or group of trees, that do not consist of eight or more in a localized area.
xix. Suckers shall mean the abnormal growth of small branches usually not following the general pattern of the tree.
xx. Thinning Out shall mean the removal of live branches to reduce wind resistance and to create more space.
xxi. Tracing - shall mean carefully cutting the bark along the lines of sap flow to encourage closure and to be the outline of the wound area. xxii. Trimming - see Pruning.
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xxiii. Inspector shall mean the duly authorized representative of the Public Works Department who shall monitor the contractor's progress within the urban forestry project area for which he or she is assigned.
xxiv. Trash and Litter shall mean any debris generated by the Contractor within the urban forestry project area such as paper, cans, bottles, limbs three inches in diameter or less, rocks, etc., which is not intended to be present as part of the landscape.
d. Tree Trimming Classifications and Tasks:
i. Full Trim shall consist of: Removal of all dead, dying, diseased, crossing or rubbing, and weak limbs or branches within the canopy; Clearing limbs from all wires, lights, buildings, and/or traffic signal devices; Raising the canopy to a minimum of 14 feet above the curb; Restructuring the crown to provide thinning out of, reduction of, and/or restoration of; Removal of trunk sprouts, water sprouts and suckers; Balancing of the crown; Removal of "v" crotches and establishing scaffold branches of young trees while maintaining clearance for vehicle and pedestrian traffic in public right-of-ways.
ii. A Clearance Trim shall consist of: Removing branches to provide a 14 foot clearance from the top of the curb; clearing limbs or branches away from wires, lights, buildings, and/or traffic signal devices; removal of trunk sprouts, water sprouts and suckers; clearing limbs or branches to provide for pedestrian travel.
iii. A Palm Trim shall consist of: Removing all dead or drooping fronds and fruiting clusters as close to the trunk as possible without cutting into outer trunk line, leaving approximately five to seven healthy fronds evenly spaced no more than 45 degrees above horizontal.
e. Tree Removals:
i. Trees identified for removal are to be cut back and lowered to the ground in sections. Sections shall be no larger than can be safely controlled. Extreme care must be taken to prevent unsafe working or other hazardous conditions to individuals, landscape, structures, obstacles, or private property. ii. Trees shall not be stump cut and felled. Tree stumps to be removed shall be completely ground a minimum of eighteen inches (18") below soil surface unless utilities prevent an 18" depth. All surface roots within a depth of eight inches (8") in a twelve-foot (12’) zone around the tree shall be removed by grinding. Grinding of stump shall be completed within 48 hours of tree removal.
iii. All excavation as a result of this process shall be back filled exactly level with surrounding soil, compacted and fine graded. Excess debris, trimmings, branches, and wood shall be removed from the worksite and shall follow the removal operation as closely as possible. All debris shall 12 - 30
be properly removed off site and at the contractor's expense. However, twigs, branches, leaves, and large wood shall be removed from the site prior to the crew vacating the worksite.
f. Root Pruning:
i. Root pruning consists of cutting the roots vertically along a straight, linear plane, usually along the curb and sidewalk to an 18" depth. Root pruning is done to prevent further damage to infrastructure and/or private property caused by surface roots of City trees. Root pruning is also done to accommodate repairs of sidewalk, curbs, asphalt, and other infrastructure. ii. Root pruning shall be done with a power stump grinder or power root cutter, unless the Director of Public Works gives prior approval for another method. Extreme care should be taken to prevent injury or damage to landscape, irrigation, structures, obstacles, or private property. g. Stump Grinding:
i. Stumping or stump grinding consists of grinding tree stumps to a minimum of eighteen inches (18") below soil surface unless utilities prevent an 18" depth. All surface roots within a depth of a 12 ft. zone around the tree shall be removed by grinding. Extreme care should be taken to prevent injury or damage to landscape, irrigation, structures, obstacles, utilities, or private property. Contractor shall notify Dig Alert two working days prior to stump grinding at 1-800-227-2600 in accordance with regulations. h. Tree Planting:
i. The City shall prepare a work order of tree planting locations throughout the City.
ii. Contractor shall follow the ANSI Planting Standards and ISA Best Management Practices for Tree Planting.
iii. Contractor shall provide a ninety (90) day warranty for all tree plantings.

Contractor is responsible for tree watering and maintenance during the warranty period. Any trees that die or do not establish during the warranty period shall be replaced at the Contractor’s sole expense. The warranty period will start over for any trees that require replacement. i. Emergency Work Charges:
i. Emergency work charges shall include all personnel, equipment and other material used in completing work in an emergency situation. This includes night work and work on weekends and holidays. Contractor shall respond to emergency calls within two (2) hours from time of notification. 12 - 31
j. Hourly Work Charges:
i. Regular hourly work charges shall include trimming and cleanup of broken limbs, thinning, restaking and/or removal of young trees, and other services generally necessary as a result of storm damage. This work shall occur during normal working hours.
5) Information Technology and System Requirements:
a. Contractor is required to provide and operate an electronic tree inventory and work order system that is geographical information system (GIS) based so the City can view the tree inventory on a map, submit work orders, update tree history, generate reports about work history within the City, and view the maintenance records for each City tree. Tree locations on the GIS shall be accurate to the actual physical location within 3 meters.
b. Contractor is responsible for providing the City representative and their Staff with login and password information for the system.
c. Contractor is required to maintain the system through the entire contract term and issue any system updates needed.
d. The existing City tree inventory will be provided to the Contractor in an Excel and Shape file format so it can be uploaded into the Contractor’s system. The existing City’s tree inventory contains the following information: Inventory Identification, District, Address, Tree Location (example: park, median, side, front), Tree Number, Tree Species (both common name and botanical name), diameter at standard height (DSH, also referred to as diameter at breast height DBH) expressed in a range, height expressed in a range, tree condition, location condition (i.e. sidewalk damage), recommended maintenance/action, estimated value, latitude, longitude, parkway width, location information, photos, notes, and past work history.
e. Contractor’s crews shall be provided with mobile devices to perform any updates to the tree inventory from the field.
f. Maintaining and Updating City Tree Inventory:
i. During any services performed by the Contractor, the Contractor shall update the tree inventory including maintenance performed, updated condition, updated DSH, and updated height.
ii. If the City requests additional trees to be planted in the City, then the Contractor shall create new planting sites at the City requested location. iii. The City tree inventory including any updates or revisions shall belong to the City. The Contractor shall supply the City with an updated Excel file and Shapefile of the tree inventory at the end of the contract term, or upon request during the contract term.
iv. The City will own all final documents and data developed during the services.
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6) General Tree Pruning Requirements: All cuts shall be made sufficiently close to the trunk or parent limbs, without cutting into the branch collar or leaving a protruding stub, so that closure can readily start under normal conditions. Clean cuts shall be made at all times.
a. Removal of Laterals: The final cut in removing a lateral branch should be immediately beyond the branch bark ridges, preserving the branch collar. Do not make stub cuts (an inch or more beyond the branch collar). Do not make flush cuts (through the branch collar). For any branch too large to be held while being cut, remove by means of the following cuts:
i. Under cut the branch 4 to 10 inches beyond the base (to prevent splitting or peeling).
ii. Cut off the branch beyond the undercut where necessary to prevent property damage, branches shall be lowered to the ground by ropes and/or proper equipment.
iii. Remove the remaining stub via a final cut, as described above. b. Removal of Terminals (Tip Thinning and Drop Crotching): Thinning or "Lacing out" terminal portions of branches by cutting terminals back to laterals. (The basal diameter of the remaining lateral should be 1/3 the diameter of the terminal being removed). Remove numerous small terminals and laterals rather than taking out a few large ones.

Size Reduction takes out portions of the crown for height, remove terminals back to laterals. Each lateral should be suitably situated to serve as the new terminal, thus establishing the crown at a lower level. The basal diameter of a lateral should be at least 1/3 the basal diameter of the terminal being removed. Laterals smaller than this cannot function effectively as new terminals, and the effect is then similar to a stub cut.

Branches that pose a threat to the health, safety, and welfare of the general public shall be removed. In addition, branches that disrupt the aesthetic or general integrity of the tree shall be removed. Kinds of branches to be removed:
i. Obstructing branches. Clear walks, traffic ways, buildings and other manmade structures. Clear other trees, plants as needed. ii. Dead, broken, diseased or weak branches. (Also, stubs left by previous pruners).
iii. Crossing branches. This includes potentially crossing branches, also upright shoots (water sprouts) vigorous, and interior-directed branches. iv. Narrow crotch-angle branches. For most kinds of trees, branches with a crotch angle narrower than 30 degrees should be removed. 12 - 33
v. Parallel branches. Branches less than a foot apart which run parallel for several feet may eventually damage each other. The less desirable one should be removed.
vi. Wind-breakage risks. Crowns that are too high and/or too dense should be thinned, and sometimes lowered to suitable laterals. Reducing wind resistance by thinning out many small branches is safer and better for the tree than taking out several large branches.
vii. Branches that disrupt tree form. Excessively vigorous branches, or those that run against the general branching pattern, should be trimmed for better balance and shape. (This does not mean the tree must be made perfectly symmetrical: asymmetry as such can be both attractive and safe). c. On trees known to be diseased, tools are to be disinfected with methyl alcohol at seventy percent (denatured wood alcohol diluted appropriately with water) or a Clorox (bleach) solution after each cut and between trees where there is known to be a danger of transmitting the disease on tools.
d. Old injuries are to be inspected. Those not closing properly and where the callus growth is not already completely established should be traced where appropriate. e. All girdling roots visible to the eye are to be reported to the Director. f. The presence of any structural weakness, disease conditions, decayed trunk or branches, split crotches or branches, shall be reported in writing to the Director and corrective measures recommended.
g. When pruning trees, the contractor shall make all trees shapely and typical of their species. Under no circumstances shall any tree have their central leader removed without written consent from the Public Works Director. 7) General Palm Trimming Requirements: All work shall be done in accordance with the following guidelines:
a. Live fronds shall be removed as close as possible to the trunk. The remaining fronds are to be approximately forty five (45) degrees to the trunk. b. All dead fronds and parts thereof shall be removed to a sound, intact portion, neatly and closely trimmed to the circumference of the trunk.
c. All vines shall be removed from the trunk and cut at ground level. d. Only full, live fronds shall remain at the crown. Precaution shall be taken so that remaining fronds and stalks are not partially cut.
e. Climbing spurs are not to be used when trimming trees, because of the damage caused to trees. Under special conditions, the Director may consider the use of climbing spurs. The request must be in writing and there is no assurance that permission to use climbing spurs will be granted.
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f. The work shall include daily clean up and disposal of all branches, fronds, stubs, twigs, leaves and other debris resulting from the trimming operation including debris that fell into a neighboring tree resulting from the trimming operation. 8) Tree and Stump Removal Requirements:
a. Trees identified for removal are to be cut back and lowered to the ground in sections. Sections shall be no larger than can be safely controlled. Extreme care must be taken to prevent injury or unsafe working conditions and/or other hazardous conditions to individuals, landscape, structures, or obstacles. b. Trees shall not be stump cut and felled.
c. Tree stumps not designated for removal shall be cut flush with the ground. d. Tree stumps to be removed shall be completely ground a minimum of eighteen inches (18") below soil surface unless utilities prevent an 18" depth removal. All surface roots within a 12 ft. diameter zone around the tree shall also be removed by grinding.
e. All excavation as a result of this process shall be back filled exactly level with surrounding soil, compacted and fine graded.
f. Excess debris, trimmings, branches, and wood shall be removed from the worksite and shall follow as closely as possible to the removal operation. Prior to vacating the worksites, the Contractor shall cleanup and remove trimmings and debris. g. All areas shall be left clean and free of debris at the close of each day's operation. h. All debris shall be properly disposed of offsite and at the Contractor's expense. All green waste products from Contractor’s work shall be recycled. Contractor to provide weight slips or documentation on the disposal of the material. 9) Root Pruning:
a. Root pruning consists of cutting the roots vertically with a power root cutter, along a straight, linear plane, usually along the curb and sidewalk and adjacent to the tree, to an 18" depth.
b. Extreme care should be taken to prevent damage to landscape, irrigation, structures, obstacles, individuals, or private property.
c. All excavation as a result of this process shall be back filled exactly level with surrounding soil, compacted and fine graded. The sprinkler system shall be verified as operational, with any damage repaired within 24 hours. 10) Work Schedule:
a. Work will be assigned and completed on a monthly basis. 12 - 35
b. Contractor shall provide the City with a proposed schedule one (1) week in advance of performing services. Contractor shall notify City representative when they arrive on site to perform services within the City.
c. Contractor will secure a list of tree maintenance locations from the Public Works Department during the last week of the month that identifies work assignments for the following month.
d. Contractor shall keep the Public Works Department informed of their progress at all times.
e. Upon submission of each monthly invoice during the term of this contract, the contractor shall submit to the Director a report describing in detail all work performed during the previous month. Said report shall be in a form easily transferred or downloaded into the City of South Pasadena urban forestry database and include the following:
i. Date the work was performed.
ii. Tree address and location.
iii. Tree species (within attribute range).
iv. Diameter of trunk at standard height (within attribute range). v. Tree height (within attribute range).
vi. Tree condition (within attribute range).
vii. Any visible decay, conks, or hazardous condition.
11) Contractor’s Liability:
a. The Contractor will be held responsible for the preservation of all public and private property along and adjacent to the work being done, and will be required to exercise due precaution to avoid and prevent any damage or injury thereto as a consequence of their operation. All trees, shrubs, ground covers, fences, warning signals, street signs, walks, walls, structures, stairways, sprinklers or any other property, shall be adequately protected and should not be removed or disturbed without permission from the City. Any damages resulting from Contractor neglect shall be repaired and/or replaced at the Contractor's own expense.
b. Such repairs and/or replacement shall be performed by the Contractor at no cost to the City, and shall be accomplished as directed by the Director or their representative. Repairs shall be made immediately after damage or alteration occurs. Deductions shall be made from the Contractor's payment in the amount necessary to compensate the City for such repairs in the event such repair work is done by City forces or another source.
c. Irrigation damage shall be repaired or replaced within the following time limits:
i. Mainline irrigation breaks shall be repaired within two (2) hours. ii. All other irrigation repair and/or replacement shall be completed within twenty four (24) hours.
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d. All damages to turf, ground cover, shrubs or trees shall be repaired or replaced within forty-eight (48) hours:
i. Damage to turf shall be repaired by replacement with the appropriate variety of sod; reseeding shall not be considered as an adequate repair. Prior to trimming or removing any trees in large turf areas, the Contractor is required to lay down ¾ inch thick plywood sheets or approved equal to protect turf from damage and settling from vehicles traffic. Plywood is to be removed immediately after the completion of work. No plywood or mats are to be left more than five (5) hours on turf to prevent turf burn or compaction.

Any physical damages incurred by the Contractor to private or public property shall be corrected by the Contractor in a manner and within a time period dictated by the Public Works Department. Failure by the Contractor to make such corrections may result in the City causing said corrections to be made and deducting the cost for the same from payments due the contractor for work performed. An additional 20% penalty charge shall be added as compensation to the City of overhead cost incurred. ii. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined by the Director.
iii. Damage to shrubs may be corrected by appropriate pruning; however, if in the opinion of the Director the damage is severe, the shrub shall be removed and replaced with the same variety and size.
iv. Damage to trees shall be addressed in the following manner:

1. Trees in the contract area may be checked before contract work begins, and random checks may be carried out during the contract period.

2. The Contractor should inspect all trees for existing damages prior to conducting any work activity in the assigned project area. Observed tree damage shall be documented by memo to the assigned area inspector.
e. Any damage to public or private property shall be reported to the City within one (1) hour.
f. All work shall be inspected, verified, and completed to the satisfaction of the Director, or their authorized representative.
12) Unauthorized Removals: Unauthorized tree removals will incur the following penalties:
a. Under twelve inch (12") diameter: $ 1,200.00
b. 12" to thirty six inch (36") diameter: $ 2,400.00
c. 36" diameter or greater: $ 3,600.00
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13) Public Relations:
a. Contractor shall maintain good public relations at all times. The work shall be conducted in a manner that will cause the least possible interference or annoyance to the public.
b. Contractor shall have the duty to purchase and supply door hangers printed in English, acceptable to the City, and distribute to residents where tree maintenance is planned seventy two (72) hours prior to the work being completed. 14)Inspections:
a. Inspections will be performed at times mutually agreed upon by the Parks Supervisor and the Contractor representative. The Parks Supervisor may make random visits when the Contractor is working in a specific area at their discretion. b. All inspections called for by the Contractor shall be requested at least forty-eight (48) hours prior to the anticipated inspection.
c. All work shall meet the approval of the Director, or their designated representative.

If work does not meet approval, it shall be rectified by the Contractor to a condition that does meet this acceptance. Corrective action shall be performed at no additional cost to the City.
d. If the Contractor calls for inspections and is not ready for the inspections, the Contractor shall be back charged at the hourly rate, including travel time, for all members of the team of inspectors involved.
15) Hazardous Conditions:
a. The Contractor shall immediately correct or report to the Public Works Director or designee any and all problems or conditions which may tend to create unsafe or hazardous conditions within the public areas maintained by the Contractor, including but not limited to, sidewalk damage or uplift from tree root intrusion, any tree structural weakness, disease conditions, decayed trunk or branches, split crotches or branches. The Contractor shall be liable for any claim arising from failure to correct or report said conditions. It shall be the Contractor's responsibility to inspect, and identify, any condition(s) that renders any areas within this Agreement unsafe, as well as any unsafe practices occurring thereon. The Director shall be notified immediately of any unsafe condition that requires major correction.
b. Contractors shall be responsible for making minor corrections including, but not limited to, filling holes in landscaped areas, using barricades or traffic cones to alert persons of the existence of hazards so as to protect all persons from injury. c. Contractors shall inspect all work sites for hazards, or potential hazards, prior, during and after performing the required work.
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d. During the required inspection of all work sites for hazards, or potential hazards, the Contractors shall keep a log indicating the date the area was inspected, any unsafe conditions, and the action taken.
e. Contractors shall cooperate fully with the City of South Pasadena in the investigation of any accidental injury or death occurring on the premises, including the submission of a complete written report thereof to the Director within five (5) days following the occurrence.
16) Safety
a. Contractors shall perform all work outlined in these specifications in such a manner as to provide maximum safety to the public, and meet all accepted standards for safe practices during the maintenance operation; to safely maintain equipment, machines, and materials or other hazards consequential or related to the work; furthermore, to accept the sole responsibility for complying with all local, County, State or other legal requirements including, but not limited to, Senate Bill (SB) 198, California Department of Transportation (Caltrans) traffic control, American National Standards Institute (ANSI), OSHA and California OSHA (CALOSHA). b. The Director, or their representative, reserves the right to issue restraint, or cease and desist orders, to the Contractors when unsafe or harmful acts are observed or reported relative to the performance of work under this contract. c. Contractors shall so conduct its operation as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall furnish, erect and maintain such fences, barriers, lights and warning signs as deemed necessary by the Director. The Contractor must abide by the provisions of the "2019 WORK AREA TRAFFIC CONTROL HANDBOOK" published by Building News, Inc., and Caltrans traffic control requirements. When work is in progress, no street may be closed. Work may be only performed on one (1) side of the street at a time with proper traffic control and flagging.
d. High Level Warning Devices provide advance warning of a work area by being visible to a driver even when the work area is obstructed from view by vehicles or construction equipment.
i. High Level Warning Devices shall be at least 9 feet high with legs, base, or truck mounting designed to resist overturning in brisk winds. Sandbags may be used to add weight to the base or legs. High Level Warning Devices shall be equipped with a yoke at the top to accommodate at least three flags.

Flags shall be fabricated of high visibility orange material and equipped with stays to keep flags extended. Torn or dirty flags shall be immediately replaced.
ii. The warning signs are intended to be permanently mounted to the High Level Warning Device. These signs must be approved by the proper authorizing agency. When required, all signs must be provided, installed and maintained by the Contractors. No signs or supports shall bear any commercial advertising. These warning signs shall be high visibility orange material with black lettering.
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iii. High Level Warning Devices shall be used where indicated by the Director, such as, at street approaches to locations where construction or maintenance work is being performed within or immediately adjacent to a traffic lane. e. Signs shall be installed immediately before work is to commence and must be removed immediately after work is complete. The location of the signs will depend upon alignment, grade, location of street intersections, and posted speed limit.

Signs shall face and be visible to oncoming traffic and be mounted to resist displacement. The center of the warning sign shall be at least 4 ½ feet above the roadway. The Advance Warning signs shall be located on the right hand side of traffic lanes. On divided roadways, supplemental Advance Warning signs shall be placed on the divider.
17) Contractor’s Field Staff
a. Contractors shall furnish sufficient supervisory and working personnel capable of promptly accomplishing all work on schedule and to the satisfaction of the Director. b. Contractors shall have competent field supervisors on the job at all times work is being performed, who are capable to communicate effectively both in written and oral English, and discuss matters pertaining to this contract. Field supervisors may be working supervisors, and shall be furnished with a cell phone. Supervisors must be able to demonstrate to the satisfaction of the Director that they possess adequate technical background. Adequate and competent supervision shall be provided for all work done by the Contractor's employees to ensure high quality work that is acceptable to the Director. Any order or communication given to the supervisor shall be deemed as delivered to the Contractor. Contact information for the supervisor shall be provided to the City.
c. Contractors, and their employees, shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible disturbance and annoyance to the public. The Director may require a Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City of South Pasadena.
d. Contractors shall require each of their employees to wear public works working uniforms with clear identification, including proper boots, other gear required by State Safety Regulation, and proper clothing. Shirts shall be worn and buttoned at all times; safety vests are required when indicated by the Work Area Traffic Control Handbook, or the Director.
e. The Director may require the Contractors to establish an identification system for personnel assigned to service this Agreement which clearly indicates to the public the name of the Contractor responsible for the tree maintenance services. The identification system shall be furnished at the Contractor's expense and may include appropriate attire and/or name badges as specified by the Director. 12 - 40
18) Contractor’s Office Staff:
a. Contractor shall have a responsible person(s) with the ability to take necessary action regarding all inquiries and/or complaints received from the City of South Pasadena or the Director.
i. This person(s) shall be reachable twenty-four (24) hours per day. ii. An answering service shall be considered an acceptable substitute to full-time coverage, outside of prescribed working hours, provided the Contractors are notified of any communication within one (1) hour after receipt of said communication.
iii. The telephone number(s) of the Contractor or responsible person(s) of the Contractor shall be a toll-free number for the City of South Pasadena. iv. During normal working hours, the Contractor and/or supervisors, who are responsible for providing tree maintenance services, shall be available for notification through pager, cellular telephone, and/or radio communication. 19) Storage Facilities:
a. The City of South Pasadena shall not provide any storage facilities for the Contractor.
20) Signs:
a. Contractors shall not post signs or advertising matter upon the areas under maintenance or improvements thereon, unless prior written approval is obtained from the Director.
b. Contractors shall, at all times, remove all unauthorized signs and advertising matter from trees receiving maintenance.
21) Non-Interference:
a. Contractors shall not interfere with the public use of the premises, and shall conduct their operations to offer the least possible obstruction and inconvenience to the public. Contractors shall not disrupt the peace and quiet of the area within which the services are performed.
22) Parking:
a. Contractors shall park their vehicles and equipment within designated parking areas or in such a location to insure normal vehicular traffic. b. The Contractor's vehicles and equipment shall not be parked or set in such a manner that they block pedestrian access or vehicular right-of-way except as required to comply with all safety standards of OSHA or CAL-OSHA.
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c. The City of South Pasadena will not allow the Contractor to park or store any equipment or materials, used in the performance of this contract, in the City rightof-way or on City property. 23) General Clean-up:
a. The Contractor shall promptly clean all job sites when work is completed, including the raking of leaves, twigs, and other debris generated from their operation, from the lawn, sidewalk and parkway and sweep the street.
b. Each day’s scheduled work shall be completed and cleaned up prior to the Contractor vacating the work site. Under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight.
24) Aerial Utilities:
a. Contractor shall trim limbs a minimum of five (5) feet from street lights. b. Contractor shall comply with Standards of CAL OSHA and the American National Standard Institute, Z133.1-2017, Safety Requirements.
c. The Contractor shall exercise precautions as necessary when working adjacent to aerial utilities. In the event that aerial utility wires present a hazard to the Contractor's personnel or others near the work site, work shall immediately cease and the appropriate utility company shall be notified. Work shall only commence in accordance with instructions from the utility company. 25) Temporary “No Parking” Signs:
a. During tree services, the contractor shall post "No Parking" signs forty eight (48) hours in advance of commencing work and they shall be placed at regular intervals 150 feet in advance and 150 feet beyond the restricted area. b. All costs for furnishing, posting and maintaining temporary “No Parking" signs shall be included in the various bid items and the Contractor shall be awarded no additional compensation for performing this function.
c. "No Parking" signs shall be supplied by the Contractor and be constructed as follows:
i. Minimum size nine inches (9") by twelve inches (12") ii. Color shall be red on white background.
iii. Markings and materials will be suitable to withstand exposure to inclement weather.
iv. Lettering size shall be a minimum of half inch in height. v. Sign shall be approved by the Public Works Director prior to placement. 12 - 42
d. The following information shall appear on each posted "No Parking" sign:
i. "Temporary No Parking", "Tow Away", "By Order of the Police Department".
ii. Date(s) sign is in effect.
iii. Time period sign is in effect.
iv. Reason for posting (i.e. Tree Trimming, Tree Removal, Tree Planting, etc.). v. Date and time the sign was posted.
e. Signs shall be posted conspicuously to allow unobstructed visibility of oncoming traffic and to the operators of vehicles parked in the restricted areas. f. Signs shall not be posted more than fifty feet (50') apart. g. Signs shall not be posted on private property.
h. Signs shall be posted within the parkway area or as close to the roadway as practical.
i. Signs shall be posted at a height that is visible over parked vehicles, but not higher. j. Signs shall be securely fastened in such a manner as to not damage the item to which they are affixed.
k. Signs may be posted on appropriate trees within the parkway, except that in the absence of such trees, signs may be attached to traffic barricades. l. Signs must be removed after tree services are completed. 26) Removal of Brush, Debris and All Equipment:
a. It shall be the responsibility of the Contractor to ensure that the street, parkway, sidewalk, and slope areas of all property shall be left free of debris and equipment.

This includes, but is not limited to cones, signs, dumpsters, safety devices, and all heavy and light equipment and vehicles, which shall be removed at the close of each day's operation. With the exception of the actual work performed, all sites shall be in their original condition at the conclusion of each working day. An exception to this paragraph is if the homeowner desires that the wood be cut up and left in the parkway. If this is the case, Contractor will cut up wood and stack in parkway.
27) Emergency Calls for Tree Services:
a. The Contractor is required to respond on an on-call basis for emergency work such as downed trees and branches. Emergency work may occur twenty-four (24) hours a day, seven (7) days a week including weekdays, weekends, and holidays. 12 - 43
b. The Contractor shall have the capability to receive and to respond immediately to call of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition. c. The Contractor shall have the duty to respond to emergency calls within two (2) hours from time of notification.
d. Contractor must designate a person within their company who will respond to emergency calls twenty-four (24) hours a day.
e. Contractor shall submit telephone number(s) to the City that can be used to obtain emergency service on a twenty-four (24) hour basis. The Contractor's name and telephone number will also be listed with the Police Department. f. Upon arriving at any emergency incident, it shall be the responsibility of the Contractor to eliminate all unsafe conditions that would adversely affect the health, safety, or welfare of the public.
g. Failure to respond within two (2) hours of attempt to contact may result in a $200 penalty per incident. Failure to respond to an emergency at any level will subject Contractor to any primary or secondary cost arising from said emergencies. 28) Consulting Arborist Services and Inspections:
a. Contractor shall have a Consulting Arborist on Staff that is an ISA Certified Arborist.
b. The Contractor’s Consulting Arborist shall provide tree assessments, inspections, appraisals, surveys, and/or reports requested by the City representative at the approved hourly rates. The Consulting Arborist shall follow all ISA guidelines. c. Contractor shall provide one (1) hard copy and one (1) electronic copy of all tree assessments, inspections, appraisals, surveys, and/or reports requested by the City representative. The City will own all final documents.
d. The City requires permits for residents to remove trees and trim trees. The Consulting Arborist, at the request of the City representative, may be required to perform the site inspections and confirm if the permit meets the requirements of Chapter 34 of the City Municipal Code. All permit inspections and documentation will be performed at the approved hourly rates.
e. The City has the right to receive a second opinion from another ISA Certified Arborist on the documents submitted by the Contractor.
29) Extraordinary Services:
a. Contractors may be responsible for providing extraordinary tree maintenance services:
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i. Extraordinary tree maintenance shall include answering emergency calls as required. Contractors shall respond to an emergency call within two (2) hours. Contractors shall maintain a twenty-four (24) hours per day on-call service for emergency calls.
ii. The Contractor shall notify the Director of Public Works or their representative by telephone within twenty-four (24) hours of any emergency extraordinary work that is performed. Non-emergency extraordinary work requires written approval before the work is performed. iii. Contractors shall be compensated for extraordinary work as defined in the Schedule of Compensation.
b. In situations involving emergency maintenance work after normal work hours, Contractors shall dispatch qualified personnel and equipment to reach the site within two (2) hours.
i. The Contractor's vehicle shall carry sufficient equipment to effect safe control of traffic.
ii. When the work site Contractor arrives at the site, the Contractor shall set up traffic warning and control devices, if deemed necessary, and proceed to repair on a temporary/permanent basis.
c. If a City Representative is still at the site when the Contractor arrives, the Contractor shall quickly evaluate the situation and discuss it with that responsible person.
i. If the maintenance will take only a few minutes, the City Employee may stay to continue to direct traffic while the Contractor makes the repairs. ii. If the maintenance will take longer, the Contractor shall immediately set up temporary traffic control devices and all other necessary warning devices and relieve the City Representative.
d. The following individuals or agencies may call an emergency at any time for extraordinary services involving emergency work:
i. City Manager
ii. Deputy City Manager
iii. Director of Public Works
iv. Director of Parks and Recreation Services
v. Fire Chief
vi. Police Chief
vii. Los Angeles County Sheriff Department
viii. Los Angeles County Fire Authority
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VIII. LOCATION MAP AND SUMMARY

Below is a map and summary of the City’s urban forestry:

Map:

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if South Pawsa f Do
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The Langham,
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Exhibit B – Page 1 of 2
Exhibit B
Costs
West Coast Arborists, Inc.

Item No. Description Bid Item Price
A01 Grid or annual tree trimming
(All trees)
$94.00
(each)
A02 Service Request Tree Pruning
(0” to 6”)
$74.00
(each)
A03 Service Request Tree Pruning
(7” to 12”)
$148.00
(each)
A04 Service Request Tree Pruning
(13” to 18”)
$220.00
(each)
A05 Service Request Tree Pruning
(19” to 24”)
$290.00
(each)
A06 Service Request Tree Pruning
(25” to 30”)
$340.00
(each)
A07 Service Request Tree Pruning
(31” and Over)
$400.00
(each)
A08 Palm Tree Pruning of
“Washingtonia Palm”, any size
$94.00
(each)
A09 Palm Tree Pruning of
“Canary Island Date Palm”, any size
$230.00
(each)
A10 Tree Removal and Stump Grinding $48.00
(per inch @ DSH)
A11 Stump Grinding Only $33.00
(per inch @ DSH)
A12 Tree Removal Only $15.00
(per inch @ DSH)
A13 Root Pruning $20.00
(per LF)
A14
Scheduled Work Crew
(3 Staff, Aerial Unit, Box Truck, Chipper,
Chain Saws &
Misc. Equipment)
Regular Business Hours
$282.00
(per hour)
A15
Emergency Response Crew
(3 Staff, Aerial Unit, Box Truck, Chipper,
Chain Saws &
Misc. Equipment)
After Hours, Weekends &
City Holidays
$402.00
(per hour)
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Exhibit B – Page 2 of 2
Item No. Description Bid Item Price
A16
Tree Planting (All Species) including
Purchase & Planting of Tree, Tabs,
Amendments & Stakes Twist Brace, and
15 gallon w/ root barrier
$224.00
(each)
A17
Tree Planting (All Species) including
Purchase & Planting of Tree, Tabs,
Amendments & Stakes Twist Brace, and
15 gallon w/out root barrier
$200.00
(each)
A18
Tree Planting (All Species) including
Purchase & Planting of Tree, Tabs,
Amendments & Stakes Twist Brace, and
24” Box w/ root barrier
$448.00
(each)
A19
Tree Planting (All Species) including
Purchase & Planting of Tree, Tabs,
Amendments & Stakes Twist Brace, and
24” Box w/ out root barrier
$424.00
(each)
A20
Tree Planting (All Species) including
Purchase & Planting of Tree, Tabs,
Amendments & Stakes Twist Brace, and
36” Box w/ root barrier
$850.00
(each)
A21 Tree watering with Water Truck $94.00
(per hour)
A22 Consulting Arborist Services $174.00
(per hour)
A23 Tree Inventory Using GPS (outside of the
above tree services)
$5.00
(each tree site)
A24 Crane (outside of the above tree services) $174.00
(per hour)
A25 95-foot Aerial Tower (outside of the above
tree services)
$141.00
(per hour)
A26
Private Tree Encroachment into Public
Right-of-Way Inspection and/or Notification
(outside of the above tree services)
$174.00
(per hour)
A27 Crew Rental
$94.00
(per person
per hour)
A28 Emergency Crew Rental
$134.00
(per person
per hour)
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13 13 - 1
Award of Contract to Base Hill, Inc. to provide Janitorial Services September 21, 2022

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Center, the Public Works Service Facility, and the Garfield Water Distribution Facility, for a total annual fee of $156,875.88 for Fiscal Year 2021-2022.

Analysis
The City of South Pasadena Public Works Department solicited proposals from janitorial service firms, through a request for proposals (RFP) posted on the PlanetBids website on August 19, 2022. To control costs and reduce administrative staff effort, the RFP requested fixed costs for the first three years of the agreement. Forty (40) firms were notified of the proposal opportunity, including vendors that provide janitorial services to neighboring cities Monterey Park, Pasadena, & San Marino. Twenty-four (24) prospective bidders expressed interest in participating – including twenty (20) from the notification list and three (3) additional vendors, and three (3) submitted proposals during the bid period.

The requested citywide janitorial services generally include provision of all required supplies, materials, equipment, and labor for cleaning the City's building and park restroom facilities, for a period of three fiscal years. A detailed list of janitorial tasks to be performed daily, weekly, monthly, and semi-annually at City facilities was included in the scope of work. The City may terminate the contract at any time during the threeyear period. In addition, subject to approval of the City Council, the contract may be extended for up to two additional years after the initial three-year period. Proposals were received through September 6, 2022 from the following three (3) firms:

Bidder Base Bid (36 months of services)
Base Hill, Inc. $ 607,860.00 ($16,885.00 per month)
Premier Property Preservation, LLC $ 622,799.64 ($17,299.99 per month) Z & C Services, Inc. $1,699,659.00 ($47,212.75 per month) South Pasadena Municipal Code section 2.99-29 defines the purchasing procedure to select a maintenance services contractor, and lists the factors required to select the lowest responsible bidder. A panel consisting of three City staff members reviewed the proposals, and found Base Hill, Inc. to be the lowest responsible bidder. Base Hill, Inc. is located in the City of Santa Fe Springs, and its total proposed fee of $607,860.00 is the lowest of the three proposals.

The base bid amount of $607,860.00 listed above for Base Hill, Inc. includes three years of monthly janitorial cleaning services at the City’s thirteen building and park restroom facilities. Hourly rates for janitorial personnel have also been provided to allow the option for City staff to request additional services from Base Hill, Inc. for work beyond the scheduled tasks, for example during a City event. The proposed contract value of $619,200.00 includes the base bid amount and allocation for additional services.
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Award of Contract to Base Hill, Inc. to provide Janitorial Services September 21, 2022

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The RFP requested prevailing wage rates be provided for all janitorial work conducted.

While prevailing wage is required for the public utility work and not required for the rest, it is believed that the wages necessary in order for janitorial service vendors to obtain and retain qualified workers, are commensurate with the value of prevailing wage.

Fiscal Impact
The Fiscal Year 2022-2023 adopted budget for janitorial services in the City is $191,000, including $165,000 appropriated to Facilities Maintenance Contract Services Account No. 101-6010-6601-8180-000, $15,000 appropriated to Prop A Maintenance Contract Services Account No. 232-6010-6417-8180-000, and $11,000 appropriated to Water Distribution Building Maintenance Account No. 500-6010-6710-8120-000. An addition budget appropriation from the General Fund for $15,400 is requested ($206,400) to sufficiently fund monthly janitorial services for the City’s facilities, as well as as-needed services for events or special requests.

Environmental Analysis
Janitorial maintenance services inside existing facilities is exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class 1 "existing facilities." Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City's website.

Attachment
Maintenance Services Agreement
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ATTACHMENT
Maintenance Services Agreement
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Maintenance Services Agreement

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MAINTENANCE AGREEMENT
Providing Payment of Prevailing Wages
(City of South Pasadena / Base Hill, Inc.)

1. IDENTIFICATION
This MAINTENANCE AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Base Hill, Inc., a corporation (“Contractor”).

2. RECITALS

2.1. City has determined that it requires the following recurring maintenance services from a contractor: Janitorial Services.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: The required Scope of Services is attached hereto as Exhibit A and incorporated herein by this reference.

3.3. “Maximum Amount”: The highest total compensation and costs payable to Contractor by City under this Agreement. The Maximum Amount under this Agreement is Two Hundred and Six Thousand and Four Hundred Dollars ($206,400) in Fiscal Year 2022- 2023, Two Hundred and Six Thousand and Four Hundred Dollars ($206,400) in Fiscal Year 2023-2024, and Two Hundred and Six Thousand and Four Hundred Dollars ($206,400) in Fiscal Year 2024-2025.
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Maintenance Services Agreement

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3.4. “Commencement Date”: September 22, 2022.

5. CONTRACTOR’S DUTIES

5.2. Coordination with City. In performing services under this Agreement, Contractor shall coordinate all contact with City through its Agreement Administrator.

5.4. Business License. Contractor shall obtain and maintain in force a City business license for the duration of this Agreement.

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5.6. Appropriate Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Contractor or under its supervision or by subcontractor(s) of Contractor, and all personnel engaged in the work shall be qualified to perform such services. Sunny Kim shall be Contractor’s project administrator and shall have direct responsibility for management of Contractor’s performance under this Agreement. No change shall be made in Contractor’s project administrator without City’s prior written consent.

6. SUBCONTRACTING AND ASSIGNMENT

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6.2. Contractor Responsible. Contractor shall be responsible to City for all services to be performed under this Agreement.

The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to the services described in the Scope of Services.

7. COMPENSATION

Contractor shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Contractor.

8. LABOR CODE
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8.6. 8-Hour Work Day. This Agreement is subject to 8-hour work day and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813. 13 - 9
Maintenance Services Agreement

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10. RELATIONSHIP OF PARTIES

10.1. General. Contractor is, and shall at all times remain as to City, a wholly independent contractor.

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11. INDEMNIFICATION

11.6. Waiver of Statutory Immunity. The obligations of Contractor under this Section 12 are not limited by the provisions of any workers’ compensation act or similar act. 13 - 11
Maintenance Services Agreement

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Contractor expressly waives its statutory immunity under such statutes or laws as to City.

12. INSURANCE

12.1. Insurance Required. Contractor shall maintain insurance as described in this section and shall require all of its subcontractors, Contractors, and other agents to do the same.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Janitorial Services
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

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12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

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13. MUTUAL COOPERATION

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If to City:

H. Ted Gerber, Public Works Director
City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
If to Contractor:

Sunny Kim, President/Project Manager
11823 Slauson Ave., Suite 3
Santa Fe Springs, CA 90670
Telephone: 213-425-3070
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Ste 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

16. TERMINATION

16.2. Contractor Termination. Contractor may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Contractor shall be paid based on the work satisfactorily performed at the time of termination. In no event shall 13 - 16
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Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Contractor’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

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18. GENERAL PROVISIONS

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

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condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Contractor”
Sunny Kim
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
City Clerk
Date:________________________

Approved as to form:

By:__________________________________
City Attorney

Date:________________________
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Maintenance Services Agreement

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Date:________________________ _____________________________________ Signature
_____________________________________
Printed Name
_____________________________________
Title
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Exhibit A – Page 1 of 76
Exhibit A
Scope of Services
I. TERMS OF CONTRACT
The initial term of this agreement shall be three (3) years. At the conclusion of the term of the agreement, the City may at its option, extend or terminate the contract. If requested by the Contractor, a contract extension may be considered by the City, provided that such request is made in writing 60 days prior to the separation of the agreement. The contract may be extended up to two (2) additional one (1) year terms under the same terms and conditions, except cost of living increase for the Los Angeles area starting in the fourth year of the agreement. In no case shall said adjustment exceed the change in the cost of living index for the Los Angeles area. The Contractor agrees to provide the services described in this Scope of Services for said additional periods, should the City give the required notice. In addition, the City has the right to terminate the contract with or without cause at any time within thirty (30) days written notice.

II. SCOPE OF SERVICE
Contractor shall perform completely all work and incidentals appurtenant to the Contract Documents. Any mention herein or indication on the drawings of materials, operations, or methods, requires that the contractor provide each item mentioned, perform each operation described and provide all necessary labor, equipment, materials and incidentals.

III. REQUIRED QUALIFICATIONS
The firm must maintain and provide to the City a “Quality Control Plan.”. The Quality Control Plan shall provide the City with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. In addition, the firm must submit to the City for approval, a current Safety Manual that meets SB 198 requirements for injury and illness prevention.

PERSONNEL
Personnel shall not be employees of or have any contractual relationship with the City of South Pasadena.

METHOD OF PAYMENT
The City of South Pasadena intends to make payment within forty-five (45) days of invoice submittal following satisfactory completion of the work required.

CONTRACTOR’S RESPONSIBILITY
The Contractor shall be responsible for any damages whatsoever to City property as applicable when such property is the responsibility or in custody of the Contractor, his/her employees or subcontractors.

RECORDS AND REPORTS
Contractor shall prepare and submit to the Facilities Supervisor/Public Works Operations Manager such reports concerning the performance of the services required by this Agreement as required.

Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Facilities Supervisor/Public Works Operations Manager to evaluate the performance of such services. The Facilities Supervisor/Public Works Operations Manager shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, request certified payrolls, and make records and transcripts from such records.

All reports, records, documents and other materials prepared by Contractor in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Facilities Supervisor/Public Works Operations Manager upon the termination of this Agreement, and Contractor shall have no claim for further compensation 13 - 24
Exhibit A – Page 4 of 76
as a result of the exercise by City of its full right of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. It shall have an unrestricted right to use the concepts embodied therein.

The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement may be subject to release under the California Public Records Act.
13 - 25
Exhibit A – Page 5 of 76
VII. SPECIAL PROVISIONS
1) General Requirements and Services Provided:
a. The Contractor shall clean all facilities in accordance with the requirements listed in these Contract Documents. Contractor shall possess all licenses, permits, and insurances required to perform the work of this contract. b. The Contractor shall be available for periodic meetings during non-business hours once a week with the City's representative(s) to inspect the buildings and discuss the quality of work performed.
c. The Contractor shall not withhold any cleaning complaints from the building's occupants or tenants to the City. Contractor shall timely communicate all matters pertaining to the work directly to the City's representatives. Contractor guarantees that prompt action within twelve (12) hours will be taken to resolve any complaints, which the City may have regarding the Contractor's performance to the specifications.
d. The Contractor shall provide a logbook for the City. This logbook shall be utilized to register all requests and complaints from the City and to provide a written response regarding the disposition of the requests and complaints by the Contractor. e. As deemed necessary and requested by the City, Contractor shall submit weekly cleaning activity log forms that list all task as shown and organized in the Appendix.

The City shall provide a set of log forms for the Contractor’s use upon request. f. Requests for extra services to be performed by Contractor will be authorized by the use of a Purchase Order or an amendment to this Contract. Any extra work or oncall services performed without prior authorization/approval will not be compensated.
g. The Contractor is responsible for the direct supervision of its personnel through its assigned supervisor. All Contractor's employees shall be physically qualified to perform assignments, neat and clean in appearance, and subject to a security/background check by City representatives.
h. The Contractor agrees that absenteeism of its employees shall not be an excuse for work not performed. In the event an employee of the Contractor is sick or absent, the Contractor shall supply an adequate replacement.
i. The Contractor's personnel shall abide by all safety and security regulations for the building as set forth by the City, including individual tenant's safety and security procedures. Contractor's personnel shall turn off all lights as they proceed from one cleaning area to the next and also ensure doors to tenant suites are locked.

Contractor shall fully cooperate with the City in ensuring the building is secure.

City will be allowed to check all trash removal from the building to prevent pilfering and theft.
13 - 26
Exhibit A – Page 6 of 76
j. The Contractor shall send a representative to the City during normal business hours (8:00 a.m. - 5:00 p.m.) to handle any problems that may arise from the performance of the previous evening's work.
k. The use of chemicals and cleaning products shall conform to the current local, state and federal mandates, as well as other requirements specified herein. l. Contractor shall provide at all times throughout the duration of this contract, emergency telephone numbers which can be called for emergency conditions at any time Contractor's representatives are not immediately available at the job site. The emergency number shall be used to contact a responsible representative of the Contractor who can take the necessary action required to alleviate an emergency condition, which threatens to cause damage to property. m. All janitorial personnel shall, at a minimum, follow the general procedures below:
i. Report all damage, breakage, and/or apparent plumbing or electrical problems to City's representatives immediately.
ii. Become familiar with the building emergency telephone list. iii. Report any evidence of security breaches to the City's representatives immediately.
iv. Maintain all janitor's closets, slop sinks and storerooms in a safe and clean condition at all times. All janitors' storage rooms provided by building for use by Contractor personnel will be kept in a neat, clean and orderly condition. Before leaving the premises each night, all of the service areas shall be dust mopped and spot cleaned, where necessary, and dusted.

Concrete floors shall be initially sealed, dust mopped nightly and wet mopped monthly. All doors and walls shall be spot cleaned nightly. v. Lock all entrance doors during the entire cleaning operations. Only the cleaner assigned to clean each tenant suite and the supervisory staff are admitted to the respective tenant areas.
vi. Close all perimeter office doors after cleaning to prevent excessive heat/energy gain or loss in the interior spaces.
vii. Secure all lighting as soon as possible each night. viii. Not disturb papers on desks, file cabinets, or tables, and shall not open drawers or file cabinets, use any radios, typewriters, copy machines, or any other office equipment.
ix. Not dust or touch any computer or word processor equipment. x. Not use or unplug any City electronic devices or appliances. xi. Report any maintenance problem requiring repair to the City. n. The City will own all final documents developed during the services, including but not limited to logbooks and complaint records.
o. Contractor shall furnish all labor, equipment, materials and supervision to perform janitorial services for City facilities as described herein including, but not limited to, the following services at the designated facilities and areas: cleaning, sweeping, vacuuming, mopping, washing, dusting, wiping down, polishing, pressure washing, sanitizing, scrubbing, steam cleaning, carpet cleaning/shampooing, floor striping/waxing, removing cobwebs, removing grease, removing odors, removing 13 - 27
Exhibit A – Page 7 of 76
graffiti, removing and reinstalling drapes, replacing bedding, emptying trash, installing trash bags/liners, refilling soaps, paper towels, toilet paper, and other janitorial tasks. All surfaces of areas described should be cleaned and made free from soil and dirt. Contractor is responsible to clean the facilities free from soil and dirt in all areas, whether specifically mentioned or not. p. All waste paper shall be removed from the building each night in such a manner as to allow the trash compactor to pick it up.
q. City shall have the right to stop Contractor's personnel to check all waste removal to provide a deterrent to theft.
r. Contractor shall be responsible for separating waste material, food waste, and recyclables and to ensure they are properly separated into designated receptacles and not co-mingled.
s. Contractor shall have the duty to provide janitorial services for City facilities as assigned.
t. Contractor has the duty to familiarize and fully acquaint themselves with the conditions and possible difficulties associated with the performance of the contract. u. No additional compensation or relief from any obligation of the contract will be granted because of lack of knowledge of the site and /or conditions under which work will be accomplished.
v. Contractor Supervisor will ensure that all cleaning standards are up to par with City of South Pasadena. Before the contract start date, the Field Supervisor will lead a meeting with all site staff to ensure that everyone knows what is type of quality is expected and what is expected from the different levels of services. Meeting topics shall include, but not be limited to: review of contract specifications, review of applicable plans, review of materials and equipment, review of the detailed sequence of proper execution of the contract, discussion of the required quality control testing and frequency, review of provisions and ensuring controlled inspections and testing, discussion of the examination of the work area to ensure that the required services are in compliance with the contract specifications. The Field Supervisor shall collect weekly/monthly quality control reports and submit to the City for any follow-ups and rectifications.
w. Contractor personnel shall undergo extensive training in the use of equipment, product safety, and security measure. Contractor employees shall undergo training based on the Worker Occupational Safety and Health Training and Education Program (WOSHTEP). Under the Commission on Health and Safety and Worker’s Compensation of the State of California. In addition to WOSHTEP safety standards and OSHA safety standards. Contractor shall hold monthly meetings with employees, and topics to be covered during such meetings may include safe cleaning practices, MSDS’s, safe lifting, safe driving, proper use of Personal Protective Equipment, etc.

13 - 28
Exhibit A – Page 8 of 76
2) Safety and Security
a. Contractor, at his/her expense, shall take every precaution for the safety of his employees and the property in the progress of work. At the minimum, each employee of the contractor shall wear uniforms and/or badges/identification cards that clearly indicate the company's name.
b. All keys for janitorial personnel, including the supervisor's key, will be kept in a locked key box at another place designated by the City. The supervisor will check keys out from this box and will return all keys to the box at the end of the night. In the event keys are lost by any contract employee or held by a dismissed employee, the Contractor shall be responsible for all costs associated with re-keying each door affected by the loss key(s). Access badge(s) will also be issued as necessary for accessing specific buildings. In the event of loss access badge(s), the contractor shall be charged $15 for each badge requiring replacement. c. The Contractor's personnel shall leave the premises with all doors locked. The Contractor shall be responsible to inform all of its personnel that the public facilities are equipped with surveillance cameras, and recorded videos will be used as needed for enforcement purposes.
d. Upon award of a contract with the City, the selected contractor shall provide to the City a list of all personnel that will be assigned to janitorial duties at the City facilities indicated in this Contract Document. This list of assigned personnel may be subject to a background check by the City Police Department. 3) Cleaning Products
a. Green Cleaning Product Use
i. Whenever feasible, cleaning products and materials. Including hard floor and carpet care products, used inside and outside City facilities under the cognizance of Environmental Services shall meet the requirements at LEED 2009 for existing buildings: Operations and Maintenance IEQ Credit 3.3:

Green Cleaning, Purchase of Sustainable Cleaning Products and Materials as described below.
ii. Product types subject to these requirements include, but are not limited to, bio-enzymatic cleaners, hard floor cleaners, carpet cleaners, general purpose cleaners, specialty cleaners, odor control products, disinfectants, disposable janitorial paper products and trash bags, laundry detergent and hand soaps.
b. Sustainability Criteria
i. The cleaning products shall meet one or more of the following standards from the appropriate category:

1. Green Seal G5-37, for general purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes. 13 - 29
Exhibit A – Page 9 of 76

2. Environmental Choice CCD-105, for laundry detergents

3. Environmental Choice CCD-110, for cleaning and degreasing compounds

4. Environmental Choice CCD-146, for hard surface cleaners

5. Environmental Choice CCD-148, for carpet and upholstery care ii. Disinfectants, metal polish, floor strippers or other products not addressed by GS-37 or Environmental Choice 110,146, or 148 shall meet at least one of the following standards for the appropriate category:

1. Green Seal GS-40, for industrial and institutional floor care products

2. Environmental Choice CCD-112, for digestion additives for cleaning and odor control

3. Enviromental Choice CCD-113, for drain and grease trap additive

4. Enviromental Choice CCD-115, for odor control additive

5. Environmental Choice CCD-147, for hard floor care
iii. Disposable janitorial paper products and trash bags meet the minimum requirements of one or more of the following programs for the applicable category:

1. U.S. EPA Comprehensive Procurement Guidelines for Janitorial Paper and Plastic Trash Can Liners

2. Green Seal GS-09

3. Green Seal GS-01, for tissue paper

4. Environmental Choice CCD-082, for toilet tissue

5. Environmental Choice CCD-086, for hand towels

6. Janitorial paper products derived from rapidly renewable resources or made from tree-free fibers
iv. Hand soaps meet one or more of the fallowing standards:

1. No antimicrobial agents (other than as a preservative} except where required by health cades and other regulations (i.e., food service and health care requirements)

2. Green Seal GS-41. far industrial and institutional hand cleaners

3. Environmental Choice CCD-104, for hand cleaners and hand soaps 4) Facilities to be Maintained in South Pasadena, CA:
a. City Hall 1414 Mission Street (8,500 sq. ft.)
b. Police Department 1422 Mission Street (10,500 sq. ft.) c. City Council Chambers 1424 Mission Street (2,000 sq. ft.) d. Public Library 1100 Oxley Street (24,000 sq. ft.)
e. Senior Citizen’s Center 1102 Oxley Street (6,500 sq. ft.) f. War Memorial 435 Fair Oaks Avenue (5,100 sq. ft.)
g. Eddie Park House 2017 Edgewood Drive (800 sq. ft.)
h. Garfield Park Restrooms Park Avenue and Hope Street (~200 sq. ft.) i. Arroyo Park Restrooms Stoney Dr, San Pasqual Ave (180 sq. ft.) j. Garfield Park Youth House 725 ½ Stratford Ave
(855 sq. ft.)
13 - 30
Exhibit A – Page 10 of 76
k. Recreation Center 815 Mission Street
(4,000 sq. ft.)
l. Public Works Service Facility & Yard 825 Mission Street (3,000 sq. ft.)
m. Garfield Water Distribution & Public Works Facility 416 Garfield Avenue (~7,000 sq. ft.)
5) Definitions:
a. Where “as directed", "as required", "as permitted", "approved", "acceptance", or words of similar importance are used, it shall be understood that the direction, requirement, permission, approval or acceptance of the Public Works Director is intended unless otherwise stated. As used herein, "provide" shall be understood to mean "provide complete", "in place", "this is", "furnish and install"; the work "site" as used hereinafter shall be understood to mean the location receiving the service.

City Hall (Mon, Tues, Wed, & Thurs)
Police Department (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) City Council Chambers (Tues, Wed, Thurs)
Public Library (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) Senior Citizen’s Center (Mon, Tues, Wed, Thurs, Fri, & Sun) War Memorial (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun)
Eddie Park House (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) Garfield Park Restrooms (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) Arroyo Park Restrooms (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) Garfield Park Youth House (Mon, Tues, Wed, Thurs, Fri, Sat, & Sun) Recreation Center (Mon, Tues, Wed, Thurs, & Fri)
Public Works Service Facility & Yard (Mon, Tues, Wed, & Thurs) Garfield Water Distribution & Public Works Facility (Mon, Tues, Wed, & Thurs) All work occurs after regular office hours (6 p.m.) unless otherwise arranged with the City for specific tasks or locations, or as described below.

Police Department work shall be completed under general supervision, and the Detective Bureau, Communications Area, and PBX Room may require specific supervision.
13 - 31
Exhibit A – Page 11 of 76
Council Chambers work shall be arranged as to not interfere with afternoon or evening meetings.

A “day porter”, working eight (8) hours per day, and four (4) days per week (Monday through Thursday), except on City Observed Holidays, shall be provided by the Contractor, where the cost of this personnel is included in the monthly cost for each facility. The day porter shall provide janitorial services as directed by City Staff, for example, restocking paper products, cleaning and maintenance of common areas like lobbies, kitchens, and patios, monitoring and restrooms or entrances, removing trash and debris, or cleaning locations that need specific and/or immediate attention.
b. Work does not occur on City Observed Holidays:

January 1: New Year’s Day
3rd Monday in January: Martin Luther King, Jr. Birthday 3rd Monday in February: President’s Day
Last Monday in May: Memorial Day
June 19: Juneteenth
July 4: Independence Day
1st Monday in September: Labor Day
November 11: Veteran’s Day
4th Thursday in November: Thanksgiving Day
Friday after Thanksgiving
December 25: Christmas Day
If a holiday falls on a Saturday, the previous Friday shall be deemed the holiday.

If a Holiday falls on a Sunday, the following Monday shall be deemed the holiday.

The City may request janitorial services on a City Observed Holiday for a planned event, for example, Garfield Park Restroom cleaning on Independence Day. The Contractor’s hourly rate provided shall include work requested on a holiday or a weekend.
c. Contractor shall keep the Public Works Department informed of progress and deviations from the work schedule.

Hourly rates shall be provided by the Contractor for a Supervisor, Day Porter, and Janitor for City requested janitorial services beyond the Detailed Schedule of Tasks listed in the Appendix, for example, requested services on a weekend event. 7) Contractor’s Liability:
a. The Contractor will be held responsible for the preservation of all public and private property along and adjacent to the work being done, and will be required to exercise due precaution to avoid and prevent any damage or injury thereto as a consequence of their operation. Any damages resulting from Contractor neglect shall be repaired and/or replaced at the Contractor's own expense.
13 - 32
Exhibit A – Page 12 of 76
b. Such repairs and/or replacement shall be performed by the Contractor at no cost to the City, and shall be accomplished as directed by the Director or their representative. Repairs shall be made immediately after damage or alteration occurs. Deductions shall be made from the Contractor's payment in the amount necessary to compensate the City for such repairs in the event such repair work is done by City forces or another source.
c. Any damage to public or private property shall be reported to the City within one (1) hour.
d. All work shall be inspected, verified, and completed to the satisfaction of the Director, or their authorized representative.
8) Public Relations:
a. Contractor shall maintain good public relations at all times. The work shall be conducted in a manner that will cause the least possible interference or annoyance to the public.
9) Hazardous Conditions:
a. The Contractor shall immediately correct or report to the Public Works Director or designee any and all problems or conditions which may tend to create unsafe or hazardous conditions within the public areas maintained by the Contractor, examples include but are not limited to slipping and tripping hazards, such as damaged flooring, a broken step, a missing tile, etc. The Contractor shall be liable for any claim arising from failure to correct or report said conditions. It shall be the Contractor's responsibility to inspect, and identify, any condition(s) that renders any areas within this Agreement unsafe, as well as any unsafe practices occurring thereon. The Director shall be notified immediately of any unsafe condition that requires major correction.
b. Contractors shall inspect all work sites for hazards, or potential hazards, prior, during and after performing the required work.
c. During the required inspection of all work sites for hazards, or potential hazards, the Contractors shall keep a log indicating the date the area was inspected, any unsafe conditions, and the action taken.
d. Contractors shall cooperate fully with the City of South Pasadena in the investigation of any accidental injury or death occurring on the premises, including the submission of a complete written report thereof to the Director within five (5) days following the occurrence.
10) Safety
a. Contractors shall perform all work outlined in these specifications in such a manner as to provide maximum safety to the public, and meet all accepted standards for 13 - 33
Exhibit A – Page 13 of 76
safe practices during the maintenance operation; to safely maintain equipment, machines, and materials or other hazards consequential or related to the work; furthermore, to accept the sole responsibility for complying with all local, County, State or other legal requirements including, but not limited to, Senate Bill (SB) 198, California Department of Transportation (Caltrans) traffic control, American National Standards Institute (ANSI), OSHA and California OSHA (CALOSHA). b. The Director, or their representative, reserves the right to issue restraint, or cease and desist orders, to the Contractors when unsafe or harmful acts are observed or reported relative to the performance of work under this contract. c. Where janitorial services may cause a hazard to employees or members of the public, examples include but are not limited to, a wet floor, slipping or tripping hazard, etc., signs shall be installed immediately before work is to commence and must be removed in a timely manner after the location is no longer hazardous. 11) Contractor’s Field Staff
a. Contractors shall furnish sufficient supervisory and working personnel capable of promptly accomplishing all work on schedule and to the satisfaction of the Director. b. Contractors shall have competent field supervisors on the job at all times work is being performed, who are capable to communicate effectively both in written and oral English, and discuss matters pertaining to this contract. Field supervisors may be working supervisors, and shall be furnished with a cell phone. Supervisors must be able to demonstrate to the satisfaction of the Director that they possess adequate technical background. Adequate and competent supervision shall be provided for all work done by the Contractor's employees to ensure high quality work that is acceptable to the Director. Any order or communication given to the supervisor shall be deemed as delivered to the Contractor. Contact information for the supervisor shall be provided to the City.
c. Contractors, and their employees, shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible disturbance and annoyance to the public. The Director may require a Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City of South Pasadena.
d. The Director may require the Contractors to establish an identification system for personnel assigned to service this Agreement which clearly indicates to the public the name of the Contractor responsible for the janitorial services. The identification system shall be furnished at the Contractor's expense and may include appropriate attire and/or name badges as specified by the Director. 13 - 34
Exhibit A – Page 14 of 76
12) Contractor’s Office Staff:
a. Contractor shall have a responsible person(s) with the ability to take necessary action regarding all inquiries and/or complaints received from the City of South Pasadena or the Director.
i. This person(s) shall be reachable during regular business hours, Monday through Friday 8:00 am to 5:00 pm.
ii. A supervisor shall be reachable during the days and hours in which the Contractor provides service to the City of South Pasadena. iii. An answering service shall be considered an acceptable substitute to full-time coverage, provided the Contractors are notified of any communication within one (1) hour after receipt of said communication. iv. The telephone number(s) of the Contractor or responsible person(s) of the Contractor shall be a toll-free number for the City of South Pasadena. v. During normal working hours, the Contractor and/or supervisors, who are responsible for providing janitorial services, shall be available for notification through email and telephone.
13) Materials and Storage Facilities:
a. The City of South Pasadena shall not provide any equipment storage facilities for the Contractor, unless equipment storage and access is authorized by the City upon Contractor’s request.
b. The purchase, storage, receipt, and stocking of washroom supplies (e.g. paper towels, toilet issues, sanitary napkins, plastic garbage can liners, soaps, etc.) and cleaning supplies shall be the responsibility of the Contractor. All cleaning products used shall comply with product environmental requirements as described in these Contract Documents.
14) Non-Interference:
a. Contractors shall not interfere with the public use of the premises, and shall conduct their operations to offer the least possible obstruction and inconvenience to the public. Contractors shall not disrupt the peace and quiet of the area within which the services are performed, with the exception of routine janitorial equipment use, such as vacuuming, etc.
15) Parking:
a. Contractors shall park their vehicles and equipment within designated parking areas or in such a location to insure normal vehicular traffic. 13 - 35
Exhibit A – Page 15 of 76
b. The Contractor's vehicles and equipment shall not be parked or set in such a manner that they block pedestrian access or vehicular right-of-way except as required to comply with all safety standards of OSHA or CAL-OSHA.
c. The City of South Pasadena will not allow the Contractor to park or store any equipment or materials, used in the performance of this contract, in the City rightof-way or on City property. 13 - 36
Exhibit A – Page 16 of 76
VIII. LOCATION MAP AND SUMMARY

Below is a map and summary of the City’s facilities requiring janitorial services:

Map:

13 - 37
Exhibit A – Page 17 of 76
IX. APPENDIX – DETAILED SCHEDULE OF TASKS
Facility Area Location Task Frequency
City Hall
City Hall
Courtyard
Courtyard
Clean glass display case (agenda display) Daily
Empty trash and replace liners Daily
City Hall Foyer
Foyer
Vacuum and clean stains on carpet Daily
Clean entry doors, windows and ledges inside and out Daily Dust tables, chairs, pictures, etc. Daily
Polish furniture as needed Daily
Empty trash and replace liner Daily
Vacuum stairway and clean stains on carpet from occasional spillage Daily Clean stair handrails Daily
Dust walls and spot clean necessary remove cobwebs Daily City Hall 1st Floor
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, mirrors, and sinks Daily
Wipe tile and partitions Daily
Empty trash and replace liners Daily
Clean kick plates at bottom of doors Daily
Check soap dispensers and replace as needed Daily
Check paper products and replace as needed Daily
13 - 38
Exhibit A – Page 18 of 76
Facility Area Location Task Frequency
City Hall
Elevator
Sweep and mop floors Daily
Wipe down doors and walls and dust cobwebs Daily
Clean elevator tracts Daily
City Hall 1st Floor Planning and Building Department
Director’s
Office
Vacuum Daily
Dust desk, bookcase, chairs, pictures, plants Daily
Empty trash and replace liners Daily
Wipe down door, walls, dust and remove cobwebs Daily
Clean telephone handsets Daily
Planner’s
Work Area
Vacuum Daily
Dust desk, bookcase, chairs, pictures, plants Daily
Empty trash and replace liners Daily
Wipe down door, walls, dust and remove cobwebs Daily
Clean telephone handsets Daily
Staff Work
Area and
Public
Counter
Vacuum Daily
Dust desk, bookcase, chairs, pictures, plants Daily
Empty trash and replace liners Daily
Wipe down door, walls, dust and remove cobwebs Daily
Clean telephone handsets Daily
13 - 39
Exhibit A – Page 19 of 76
Facility Area Location Task Frequency
City Hall
Plan Map
Dust plans, bookcases Daily
Wipe down doors, walls, file cabinets Daily
Empty trash and replace liners Daily
City Hall 1st Floor Lunch Room
Vacuum floor, dust, and remove cobwebs Daily
Empty trash and replace liner Daily
Wipe down tables and chairs Daily
Clean sink and counter top Daily
Clean outside appliances, microwave, refrigerator Daily Refill soap and paper towel dispenser Daily
Remove food and drink spillages Daily
Wipe window and ledge Daily
Clean refrigerator inside and out Daily
City Hall 1st Floor Management Services Department
Director’s
Office
Vacuum Daily
Dust, workstation, bookcase, Daily
Empty trash and replace liner Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, window and ledge Daily
13 - 40
Exhibit A – Page 20 of 76
Facility Area Location Task Frequency
City Hall
Senior
Management
Analyst Work
station
Vacuum Daily
Dust, workstation, bookcase, Daily
Empty trash and replace liner Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, window and ledge Daily
Chief City
Clerk’s Office
Vacuum Daily
Dust, workstation, bookcase, Daily
Empty trash and replace liner Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, window and ledge Daily
Deputy City
Clerk’s Work
Station
Vacuum Daily
Dust, workstation, bookcase, Daily
Empty trash and replace liner Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
13 - 41
Exhibit A – Page 21 of 76
Facility Area Location Task Frequency
City Hall
Staff Work
Area and
Public
Counter
Vacuum Daily
Dust, workstation, bookcase, Daily
Empty trash and replace liner Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, window and ledge Daily
Public
Hallway
Vacuum Daily
Wipe and spot clean doors and walls, dust and remove all cobwebs Daily Dust Pictures Daily
City Hall 2nd
Floor
Waiting area
Vacuum, remove stains from occasional spillage on carpet Daily Dust tables, chairs, pictures, plants, etc. Daily
Dust walls and spot clean as necessary, remove all cobwebs Daily Clean windows and ledges Daily
Hallway
Vacuum Daily
Dust picture frames Daily
Wipe and spot clean doors and walls Daily
Sweep north stairway Daily
Clean stairway handrails Daily
Clean drinking fountain and metal housing Daily
13 - 42
Exhibit A – Page 22 of 76
Facility Area Location Task Frequency
City Hall
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, mirrors, and sinks Daily
Wipe tile and partitions Daily
Empty trash and replace liners Daily
Clean kick plates at bottom of doors Daily
Check soap dispensers and replace as needed Daily
Check paper products and replace as needed Daily
City Hall 2nd Floor Finance Department
Finance
Director’s
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
Accounting
Manager’s
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
13 - 43
Exhibit A – Page 23 of 76
Facility Area Location Task Frequency
City Hall
Staff Work
Area and
Public
Counter
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
Dust fax machine and copier Daily
Finance
Manager’s
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
City Hall 2nd Floor City Manager’s Suite
Staff Area &
Reception
Area
Vacuum, remove stains on carpet from occasional spillage Daily Dust workstation, computer Daily
Dust misc. office equipment, chairs, pictures, plants Daily Wipe down doors, walls, file cabinets Daily
Empty trash and replace liners Daily
Clean telephone handsets Daily
Clean table and chairs Daily
13 - 44
Exhibit A – Page 24 of 76
Facility Area Location Task Frequency
City Hall
City
Manager’s
Office
Vacuum Daily
Dust desk, chairs, bookcase, table Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
Deputy City
Manager’s
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
Assistant to
the City
Manager’s
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
Wipe down glass sliding doors Daily
13 - 45
Exhibit A – Page 25 of 76
Facility Area Location Task Frequency
City Hall
Management
Analyst's
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
Wipe down glass sliding doors Daily
Staff Area
and
Reception
Area
Vacuum Daily
Vacuum rugs Daily
Dust office equipment, chairs, pictures, plants Daily
Wipe down doors, walls, file cabinets Daily
Empty trash and replace liners Daily
Clean telephone handsets Daily
Clean table and chairs Daily
Vault
Dust shelves, files Daily
Sweep and Mop Daily
Wipe down filing cabinets Daily
Public
Counter
Vacuum Daily
Dust tables, chairs, bookcases, office equipment, pictures, plants Daily Empty trash and replace liners Daily
13 - 46
Exhibit A – Page 26 of 76
Facility Area Location Task Frequency
City Hall
Wipe down walls, public counters Daily
Clean windows, ledges and partition glass Daily
Dust counter, office equipment Daily
Vacuum Daily
Dust copy machine, postage machine Daily
Empty trash and replace liner Daily
Wipe and spot clean doors and walls, remove all cobwebs Daily Kitchenette
Sweep and Mop Daily
Clean sink, counter top, mirror, water dispenser Daily
Empty trash and replace liner Daily
Wipe down door and walls Daily
Check soap and paper towels dispensers and refill as needed Daily Wipe down refrigerator inside and out Daily
City
Manager's
Conference
Room
Vacuum, remove stains from spillage Daily
Empty trash and replace liners Daily
Dust and clean conference table, chairs, furniture Daily Wipe and spot clean door, walls Daily
Clean telephone handset Daily
13 - 47
Exhibit A – Page 27 of 76
Facility Area Location Task Frequency
City Hall
City Hall 2nd Floor Management Services & Human Resources Offices Senior
Management
Analysts and
Intern Office
Vacuum Daily
Dust workstations, computers Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets Daily
Principal
Management
Analysts
Office
Vacuum Daily
Dust workstations, computers Daily
Dust desk, bookcase, chairs, pictures, plants Daily
Empty trash and replace liner Daily
Wipe down doors, walls, file cabinets, Daily
Clean telephone handset Daily
Clean windows, ledges Daily
13 - 48
Exhibit A – Page 28 of 76
Facility Area Location Task Frequency
City Hall
Human
Resources
Manager’s
Office
Vacuum Daily
Dust workstations, computers, bookcase, chairs, pictures, plants Daily Empty trash and replace liner Daily
Wipe down doors, walls, file cabinets, Daily
Clean telephone handset Daily
Clean glass door Daily
Human
Resources
Analyst
Office
Vacuum Daily
Dust workstations, computers, bookcase, chairs, pictures, plants Daily Empty trash and replace liner Daily
Wipe down doors, walls, file cabinets, Daily
Clean telephone handset Daily
Clean glass door Daily
Human
Resources
Office
Vacuum Daily
Dust desk, bookcase, chairs, pictures, plants Daily
Empty trash and replace liner Daily
Wipe down doors, walls, file cabinets, Daily
Clean telephone handset Daily
Clean sliding glass doors Daily
13 - 49
Exhibit A – Page 29 of 76
Facility Area Location Task Frequency
City Hall
All
Vacuum all upholstered furniture and/or damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all furniture and all metal surfaces Monthly Strip, scrub and re-wax all hard surface floors Semi-annual Wash and polish all wood paneling, woodwork and handrails Semi-annual Steam clean/shampoo all carpeting Semi-annual
Clean all vertical and horizontal blinds Semi-annual
Remove, clean and re-install all drapes Semi-annual
Wash and polish all interior and exterior windows and glass Semi-annual Dust light fixtures, air-conditioning vents, etc. Semi-annual 13 - 50
Exhibit A – Page 30 of 76
Facility Area Location Task Frequency
Police Department
Police Department 1st Floor
Entryway
Sweep and mop floors Daily
Clean entry doors, windows and ledges (inside and out) Daily Wipe Ledges of window sills, dust and remove all cobwebs Daily Clean scuff marks on walls as needed Daily
Polish chrome counter as needed Daily
Empty trash and replace liner Daily
Records Section
Common Work
Area
Vacuum Daily
Empty trash and replace liners Daily
Dust workstations (including top of work towers) shelves Daily Replace shredder bag as needed Daily
Clean counter tops and telephone handsets Daily
Remove scuff marks from walls as needed Daily
Records Section
Front Counter
Clean counter top Daily
Clean glass window Daily
Staff
Lounge/Break
Room
Clean windows and window ledges Daily
Sweep and mop floors Daily
Wiped down tables, chairs, cabinets Daily
Clean sink, counter tops Daily
Wipe interior and exterior of microwave Daily
13 - 51
Exhibit A – Page 31 of 76
Facility Area Location Task Frequency
Police Department
Clean inside and outside of refrigerator, and appliances Daily Dust TV, shelves, cabinets, ledges, dust and remove cobwebs Daily Empty trash and replace liners Daily
Remove food and drink spillages Daily
Refill soap and paper towel dispenser Daily
Hallways
Vacuum Daily
Wipe and spot clean doors and walls, remove scuff marks Daily Clean doors and windows along hallway and remove cobwebs Daily Dust pictures, plants Daily
Weight Room
Sweep and mop floor Daily
Clean mirrors Daily
Empty trash and replace liners Daily
Interview Room
Vacuum Daily
Wipe tables and chairs dust and remove cobwebs Daily
Empty trash and replace liners Daily
Watch
Commanders’
Office
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Wipe down door, walls, file cabinet, remove cobwebs Daily Clean telephone handsets Daily
13 - 52
Exhibit A – Page 32 of 76
Facility Area Location Task Frequency
Police Department
Restrooms (All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors Daily
Empty trash and replace liners Daily
Refill soap and paper products dispensers Daily
Wipe tile and partitions Daily
Report Writing
Room
Sweep and mop floors Daily
Dust Furniture Daily
Empty trash and replace liners Daily
Clean and wipe counter tops Daily
Clean telephone handsets Daily
Jail
Hallways
Sweep and mop hallway floors including prisoner exit hallway Daily Toilet Facility and
Shower
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors, and walls Daily Empty trash and replace liners Daily
Booking/Holding
Areas
Clean counter tops and sink Daily
Clean glass Daily
Empty trash and replace liners Daily
Fingerprint/Photo
Area
Clean steel counter and mop floor Daily
13 - 53
Exhibit A – Page 33 of 76
Facility Area Location Task Frequency
Police Department
Clean windows Daily
Building Exterior
Rear Parking Lot
Pick up trash throughout parking lot and replace liners Daily Empty trash container near gas pump Daily
Courtyard
Clean windows, doors, remove all cobwebs Daily
Pick up trash and replace liners Daily
Police Department 1st Floor Office Area
Secretarial Work
Area
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
Division
Commander’s
Office (2)
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
13 - 54
Exhibit A – Page 34 of 76
Facility Area Location Task Frequency
Police Department
Chief’s Office
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
Chief’s Restroom
Sweep and mop floor Daily
Clean toilet, sink, mirror Daily
Empty trash and replace liners Daily
Refill soap and paper products Daily
Wipe down tile Daily
Detective Bureau
Common Work
Area
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
Communications
Dispatch Work
Area
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
13 - 55
Exhibit A – Page 35 of 76
Facility Area Location Task Frequency
Police Department
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
PBX Room
Telephone,
Server, &
Information
Technology Areas
Vacuum Daily
Dust workstations, bookcase, pictures, plants Daily
Empty trash and replace liners Daily
Clean partition glass windows, ledges and remove cobwebs Daily Wipe down door, walls, file cabinet Daily
Clean telephone handsets Daily
Police Department Basement Floor
Male Employees'
Locker Room
Sweep and mop floor Daily
Wipe down benches Daily
Empty trash and replace liners Daily
Clean kick plates on doors Daily
Male Employees'
Restroom and
Shower Area
Sweep and mop floor Daily
Clean toilet, sink, mirror Daily
Clean shower stalls Daily
Wipe down tile Daily
Empty trash and replace liners Daily
13 - 56
Exhibit A – Page 36 of 76
Facility Area Location Task Frequency
Police Department
Refill soap and paper products and towel supplies Daily Female
Employees'
Locker Room
Vacuum Daily
Wipe down benches Daily
Empty trash and replace liners Daily
Clean kick plates on doors Daily
Feale Employees'
Restroom and
Shower Area
Sweep and mop floor Daily
Clean toilet, sink, mirror Daily
Clean shower stalls Daily
Wipe down tile Daily
Empty trash and replace liners Daily
Refill soap and paper products and towel supplies Daily Emergency
Sleeping Quarters
Remove bedding and replace with clean bedding Daily
Vacuum Daily
Dust furniture Daily
Stairway to 1st
Floor
Sweep and mop floor Daily
Clean scuff marks off walls as needed Daily
Empty trash and replace liners Daily
13 - 57
Exhibit A – Page 37 of 76
Facility Area Location Task Frequency
Police Department
Briefing Room
Vacuum Daily
Dust furniture Daily
Empty trash and replace liners Daily
All
Vacuum all upholstered furniture and/or damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all furniture and all metal surfaces Monthly Strip, scrub and re-wax all hard surface floors Semi-annual Wash and polish all wood paneling, woodwork and handrails Semi-annual Steam clean/shampoo all carpeting Semi-annual
Clean all vertical and horizontal blinds Semi-annual
Remove, clean and re-install all drapes Semi-annual
Wash and polish all interior and exterior windows and glass Semi-annual Dust light fixtures, air-conditioning vents, etc. Semi-annual 13 - 58
Exhibit A – Page 38 of 76
Facility Area Location Task Frequency
City Council Chambers
Council Chambers
Entryway
Vacuum Daily
Clean entry doors and windows (inside and out) Daily
Clean partition glass windows and ledges Daily
Empty trash and replace liners Daily
Dust walls, remove all cobwebs and spot clean Daily
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors Daily
Wipe down pot clean tile, walls, doors, and remove cobwebs Daily Empty trash and replace liners Daily
Clean kick plates at bottoms of doors Daily
Refill soap and paper products dispensers Daily
Hallway
Vacuum Daily
Wipe down and spot clean doors and walls, remove cobwebs Daily Council
Conference
Room
Vacuum and remove stains on carpet from spillage Daily
Dust and clean conference table, chairs, bookcases Daily Empty trash and replace liners Daily
Clean telephone handsets Daily
Wipe down and spot clean door and walls, remove cobwebs Daily 13 - 59
Exhibit A – Page 39 of 76
Facility Area Location Task Frequency
City Council Chambers
Council
Chambers
Main
Room
Vacuum Daily
Dust table, chairs, pictures, wall decorations, remove cobwebs Daily Empty trash and replace liners Daily
Wipe down and spot clean doors, wall, counter, handrails Daily Remove food and drink spillage and clean stains on carpet Daily All
Vacuum all upholstered furniture and/or damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all furniture and all metal surfaces Monthly Strip, scrub, and wax all hard surface floors Semi-annual Wash and Polish all interior and exterior windows and glass Semi-annual Steam clean/shampoo all carpeting Semi-annual
Clean all vertical and horizontal blinds Semi-annual
Strip, scrub, and wax all hard surface floors in the public and staff restrooms, and staff kitchen Semi-annual
Wash and polish all interior and exterior windows and glass Semi-annual Dust all lighting fixture, air conditioning vents Semi-annual 13 - 60
Exhibit A – Page 40 of 76
Facility Area Location Task Frequency
Public Library
Library 1st Floor
Children’s
Service Area
Vacuum and spot clean to remove spillages and gum Daily Empty trash, sanitize and replace liners Daily
Dust shelves and panels, desks, furniture, ledges, sills, molding Daily Remove all cobwebs from walls, shelves, ceilings Daily
Clean telephone handsets Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Check for and remove gum under tabletops Daily
Clean windows, partition glass and ledges Daily
Clean desks and furniture Daily
Circulation
Desk and
Reference
Area
Vacuum and spot clean to remove spillages and gum Daily Empty trash, sanitize and replace liners Daily
Dust shelves and panels, desks, furniture Daily
Remove all cobwebs from walls, shelves, ceilings Daily
Polish desks and furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Check for and remove gum under tabletops Daily
Clean drinking fountain and metal housing Daily
Clean telephone handsets Daily
Clean glass table tops Daily
13 - 61
Exhibit A – Page 41 of 76
Facility Area Location Task Frequency
Public Library
Lobby
Wash windows and ledges Daily
Clean glass doors of message board Daily
Dust bench Daily
Clean glass doors and windows leading into the building Daily Clean glass display cases Daily
Entrance
Clean book drop Daily
Sweep entryway and pick up trash Daily
Empty trash and clean ashtray Daily
Mop all hard surface floors Daily
Public
Restrooms
(All)
Sweep and mop floors Daily
Empty trash, sanitize and replace liners Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
Wipe Tile and partitions Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe down doors and walls to remove hand marks Daily
Refill soap and paper products dispensers Daily
Pour hot water or solution down drains to eliminate odors Daily Fiction and
Non-fiction
Area
Vacuum and spot clean to remove spillages and gum Daily Dust shelves and panels, desks, furniture Daily
Polish desks and furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, tables Daily 13 - 62
Exhibit A – Page 42 of 76
Facility Area Location Task Frequency
Public Library
Clean telephone handsets Daily
Check for and remove gum under tabletops Daily
Technical
Services Area
and Vicinity
Sweep and mop floors Daily
Empty trash, sanitize and replace liners Daily
Dust shelves end panels, desks, furniture, ledges Daily Polish desks and furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, shelves Daily Clean telephone handsets Daily
Clean sink and counter Daily
Refill soap and paper products dispensers Daily
Hallway
Sweep and Mop Daily
Dust furniture, ledges, pictures, plants Daily
Wipe and spot clean doors, walls, tables Daily
Rear
Employee
Entrance
Sweep outside of entrance area Daily
Clean floor grit Daily
Staff
Restrooms
(All)
Sweep and mop floors Daily
Empty trash, sanitize and replace liners Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
Wipe Tile and partitions Daily
13 - 63
Exhibit A – Page 43 of 76
Facility Area Location Task Frequency
Public Library
Clean metal surfaces, plumbing faucets, valves Daily
Wipe down doors and walls to remove hand marks Daily
Refill soap and paper products dispensers Daily
Pour hot water or solution down drains to eliminate odors Daily Elevator
Vacuum and pot clean to remove spillages and gum Daily
Wipe and spot clean walls, door jams Daily
Clean elevator tracts Daily
Friends
Processing
Room,
Hallways, and
Graphics Area
Sweep and mop floors Daily
Empty trash, sanitize and replace liners Daily
Clean telephone handsets Daily
Library 2nd Floor
Community
Room
Vacuum and spot clean to remove spillages and gum Daily Empty trash, sanitize and replace liners Daily
Dust shelves and panels, desks, furniture, ledges, sills, molding Daily Polish and clean furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Clean telephone handsets Daily
Check for and remove gum under tabletops Daily
Staff Work
Area
Vacuum Daily
13 - 64
Exhibit A – Page 44 of 76
Facility Area Location Task Frequency
Public Library
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Dust shelves and panels, desks, furniture Daily
Polish desks and furniture as needed Daily
Clean windows partition glass, ledges Daily
Clean telephone handsets Daily
Porch
Sweep and mop Daily
Clean furniture Daily
Staff Kitchen
and Lounge
Sweep and mop floors Daily
Clean windows and window ledges Daily
Vacuum and spot clean throw rug Daily
Empty trash, sanitize and replace liners Daily
Wiped down tables, chairs, cabinets Daily
Clean sink, counter tops, appliances Daily
Wipe interior and exterior of microwave Daily
Clean inside and outside of refrigerator, and appliances Daily Dust TV, shelves, cabinets, ledges, dust and remove cobwebs Daily Empty trash and replace liners Daily
Remove food and drink spillages Daily
Refill soap and paper towel dispenser Daily
Staff
Restrooms
(All)
Sweep and mop floors Daily
Empty trash, sanitize and replace liners Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
13 - 65
Exhibit A – Page 45 of 76
Facility Area Location Task Frequency
Public Library
Wipe Tile and partitions Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe down doors and walls to remove hand marks Daily
Refill soap and paper products dispensers Daily
Conference
Room
Vacuum and spot clean to remove spillages and gum Daily Empty trash, sanitize and replace liners Daily
Clean glass table tops Daily
Dust shelves and panels, desks, furniture, ledges, sills, molding Daily Polish and clean furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Clean telephone handsets Daily
Check for and remove gum under tabletops Daily
Clean chalkboard Daily
West Balcony
Sweep and mop Daily
Clean balcony stairwell to prevent blockage of sump pump Daily Friend’s
Bookstore and
Vicinity
Vacuum and spot clean to remove spillages and gum Daily Empty trash, sanitize and replace liners Daily
Dust shelves and panels, desks, furniture, ledges, sills, molding Daily Polish and clean furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, shelves Daily Wash windows, partition glass and ledges Daily
Clean telephone handsets Daily
13 - 66
Exhibit A – Page 46 of 76
Facility Area Location Task Frequency
Public Library
Hallways
Vacuum Daily
Dust furniture, ledges, pictures, plants Daily
Wipe and spot clean doors, walls, tables Daily
Wash windows, partition glass and ledges Daily
Clean drinking fountain and metal housing Daily
East Balcony
Sweep and mop Daily
Elevator
Vacuum and pot clean to remove spillages and gum Daily
Wipe and spot clean walls, door jams Daily
Clean elevator tracts Daily
Library 2nd Floor Administrative Offices and Vicinity
Children’s
Librarian
Office
Vacuum Daily
Empty trash, sanitize and replace liners Daily
Dust shelves and panels, desks, furniture Daily
Polish desks and furniture as needed Daily
Wipe and spot clean doors, walls, counter tops, tables Daily Clean windows partition glass, ledges Daily
Clean telephone handsets Daily
Administrative
Secretary's
Office
Vacuum Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, counter tops, tables Daily 13 - 67
Exhibit A – Page 47 of 76
Facility Area Location Task Frequency
Public Library
Dust shelves and panels, desks, furniture Daily
Polish desks and furniture as needed Daily
Clean windows partition glass, ledges Daily
Clean telephone handsets Daily
All
Vacuum all upholstered furniture and/or damp wipe all vinyl furniture Weekly Dust, clean and polish entrance doors and thresholds Weekly Dust, clean and polish all furniture and all metal surfaces Weekly Spot clean carpeting throughout the entire Library Quarterly Steam clean and shampoo Community Room carpet Quarterly Dust exterior of all ceiling vents (upstairs and downstairs) Quarterly Dust and clean all exterior plates of all restroom ceiling vents Quarterly Vacuum and shampoo all upholstered furniture Quarterly
Wipe down (with appropriate furniture polish) all wood chairs Quarterly Dust clean and polish all furniture and metal surfaces (brass door plates) Quarterly Dust and clean all vertical blinds located upstairs Quarterly Dust and clean all window ledges (upstairs and downstairs) Quarterly Steam clean/shampoo all carpeting throughout the entire Library Semi-annual Strip, scrub, and wax all hard surface floors in the Technical Services and Circulation Desk Semi-annual
Strip, scrub, and wax all hard surface floors in the public and staff restrooms, and staff kitchen Semi-annual
Wash and Polish all interior and exterior windows and glass Semi-annual Dust, clean all lighting fixture lenses Semi-annual
13 - 68
Exhibit A – Page 48 of 76
Facility Area Location Task Frequency
Senior Citizen's Center
Senior Center Public Area
Entrance
Sweep entryway and pick up trash Daily
Empty trash and clean area Daily
Courtyard
Sweep area, clear cobwebs Daily
Clean Patio tables and chairs Daily
Lobby
Vacuum and spot clean to remove spillages and gum Daily Clean entry doors, sliding doors, windows and ledges Daily Clean blinds Daily
Dust tables, chairs, pictures, moldings, sills Daily
Polish furniture as needed Daily
Empty trash and replace liners Daily
Clean drinking fountain and metal housing Daily
Wipe and spot clean doors and walls Daily
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
Wipe tile and partitions Daily
Empty trash, sanitize and replace liners Daily
Clean kick plates at bottom of doors Daily
Refill soap and paper products dispensers Daily
Wipe down doors and walls to remove hand marks Daily
Clean metal surfaces, plumbing faucets, valves Daily
13 - 69
Exhibit A – Page 49 of 76
Facility Area Location Task Frequency
Senior Citizen's Center
Front Class
Room
Vacuum Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean windows, ledges Daily
Staff Work
Areas
Vacuum Daily
Dust workstations, computers, telephones Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handsets Daily
Multipurpose
Room
Sweep and Mop Daily
Dust table and chairs, pictures, moldings, sills, blinds Daily Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls Daily
Clean windows, ledges, molding Daily
Patio
Sweep (behind office and classroom) Daily
Computer
Lab/Rear
Classroom
Wipe table and chairs Daily
Dust computer work stations, printer Daily
Empty trash, sanitize and replace liners Daily
13 - 70
Exhibit A – Page 50 of 76
Facility Area Location Task Frequency
Senior Citizen's Center
Wipe and spot clean doors, walls, cabinets Daily
Clean windows, ledges, molding, sliding glass doors Daily Kitchen
Sweep and Mop Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handsets Daily
Clean windows, ledges, molding Daily
Clean sink and counter tops Daily
Clean exterior appliances, refrigerator, freezer, ice machine, oven Daily Clean kick plates at bottom of doors Daily
Refill soap and paper products dispensers Daily
Clean all stainless steel counter tops and walls using degreaser Daily Wipe interior and exterior of microwave Daily
Senior Center Administrative Offices
Community
Services
Director’s
Office
Vacuum Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
13 - 71
Exhibit A – Page 51 of 76
Facility Area Location Task Frequency
Senior Citizen's Center
Rear Office
Area
Sweep and Mop Daily
Dust workstations, computers, office equipment Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handsets Daily
Clean windows, ledges, molding Daily
All
Vacuum all upholstered furniture and/or damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all furniture and all metal surfaces Monthly Wash handrails at entrance of Center and ADA railings Monthly Wash and polish all interior and exterior windows and glass Monthly Dust light fixtures, air conditioning vents Monthly
Strip, scrub, and re-wax all hard surface floors Quarterly Steam clean and shampoo all carpeting Quarterly
Dust exterior of all ceiling vents (upstairs and downstairs) Quarterly 13 - 72
Exhibit A – Page 52 of 76
Facility Area Location Task Frequency
War Memorial
Main Floor
Entrance
Sweep patio area and concrete stairways to entrance Daily Clean glass doors and windows leading into the building Daily North Hall
Foyer
Sweep and mop Daily
Clean entry doors, windows and ledges (inside and out) Daily Dust tables, chairs, ledges, sills, moldings, vents, pictures Daily Empty trash and replace liners Daily
Wipe and spot clean walls, doors, counters Daily
Remove food and drink spillages Daily
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
Wipe tile and partitions Daily
Empty trash, sanitize and replace liners Daily
Clean kick plates at bottom of doors Daily
Refill soap and paper products dispensers Daily
Wipe down doors and walls to remove hand marks Daily
Clean metal surfaces, plumbing faucets, valves Daily
Main Hall
Sweep and Mop Floors Daily
Sweep fireplaces (2) Daily
Dust shelves, end panels, furniture, ledges, moldings Daily Empty trash and replace liners Daily
Remove food and drink spillages Daily
13 - 73
Exhibit A – Page 53 of 76
Facility Area Location Task Frequency
War Memorial
Wipe and spot clean doors, walls, counter tops, tables Daily Clean windows and ledges Daily
Kitchen
Sweep and mop Daily
Empty trash and replace liners Daily
Hand wash wink, 3 compartment sink, prep sink Daily
Wipe down tables and chairs Daily
Clean sinks, counter tops, stove top, Daily
Clean oven , including hood and remove grease Daily
Clean outside of appliances, microwave, refrigerator, warmers, freezer, ice machine Daily
Clean food carts Daily
Refill soap and paper towel dispenser Daily
Remove food and drink spillages Daily
Wash windows, partition glass and ledges Daily
Clean refrigerator inside and out Daily
Basement
Entrance
Sweep and mop floor Daily
Sweep staircase Daily
Clean glass doors and windows leading into the building Daily Main
Room
Vacuum main room Daily
Clean entry doors, windows and ledges (inside and out) Daily Dust tables, chairs, ledges, sills, moldings, vents, pictures Daily Empty trash and replace liners Daily
Wipe and spot clean walls, doors, counters Daily
13 - 74
Exhibit A – Page 54 of 76
Facility Area Location Task Frequency
War Memorial
Remove food and drink spillages Daily
Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors, counter tops Daily Wipe tile and partitions Daily
Empty trash, sanitize and replace liners Daily
Clean kick plates at bottom of doors Daily
Refill soap and paper products dispensers Daily
Wipe down doors and walls to remove hand marks Daily
Clean metal surfaces, plumbing, faucets, valves Daily
Back
Entryway
Sweep and mop floors Daily
Sweep staircase Daily
All
Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all metal surfaces Monthly
Clean interior and exterior windows Monthly
Sweep elevator and area around it Monthly
Steam clean/shampoo carpets Semi-annual
Dust light fixtures, air-conditioning vents Semi-annual 13 - 75
Exhibit A – Page 55 of 76
Facility Area Location Task Frequency
Eddie Park House
Outside Areas
Entryway
& Rear
Sweep front porch and walkways to front entrances Daily Clean windows and ledges at entryway Daily
Inside Areas
Meeting
Room
Vacuum Daily
Clean entry doors, windows and ledges (inside and out) Daily Dust tables, chairs, ledges, sills, moldings, vents, pictures Daily Clean glass doors of build in cabinets Daily
Empty trash and replace liners Daily
Dust tables, chairs, ledges, sills, molding Daily
Remove food and drink spillages Daily
Clean Window partition glass and ledges Daily
Wipe and spot clean walls, doors, cabinets, shelves Daily Restrooms
(All)
Sweep and mop floors Daily
Clean toilets, urinals, sinks, mirrors, counters Daily
Wipe tile and partitions Daily
Empty trash, sanitize and replace liners Daily
Clean kick plates at bottom of doors Daily
Refill soap and paper products dispensers Daily
Wipe down doors and walls, ledges Daily
Clean metal surfaces, plumbing faucets, valves Daily
Clean window and ledges Daily
13 - 76
Exhibit A – Page 56 of 76
Facility Area Location Task Frequency
Eddie Park House
Hallway
Sweep and mop floors Daily
Wipe and spot clean doors and walls, ledges Daily
Wash partition glass and ledges Daily
Kitchen
Sweep and mop Daily
Empty trash and replace liners Daily
Wipe down tables and chairs Daily
Clean sinks, counter tops, stove top, Daily
Clean outside of appliances, microwave, refrigerator Daily Remove food and drink spillages Daily
Wash windows, partition glass and ledges Daily
Clean refrigerator inside and out Daily
Refill soap and paper towel dispenser Daily
All
Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all metal surfaces Monthly
Strip, scrub and re-wax kitchen, bathroom, and hallway floors Semi-annual Wash and polish all wood paneling, woodwork and handrails Semi-annual Steam clean and shampoo all carpeting Semi-annual
Clean all roller shades Semi-annual
Wash and polish all interior and exterior windows and glass Semi-annual Dust light fixtures, air-conditioning vents Semi-annual 13 - 77
Exhibit A – Page 57 of 76
Facility Area Location Task Frequency
Garfield Park Restrooms
Restrooms Near Park Avenue
Inside
and
Outside
Areas
Sweep and mop floors Daily
Clean toilets, and sinks (stainless steel) Daily
Wipe and clean exterior walls and doors Daily
Empty trash, sanitize and replace liners Daily
Wipe down and clean paneling and ceilings Daily
Remove all graffiti Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wash down walkways Daily
Pressure wash sidewalk and epoxy floors Monthly
13 - 78
Exhibit A – Page 58 of 76
Facility Area Location Task Frequency
Arroyo Park Restrooms
Restrooms Near Stoney Drive
Inside
and
Outside
Areas
Sweep and mop floors Daily
Clean toilets, and sinks (stainless steel) Daily
Wipe and clean exterior walls and doors Daily
Empty trash, sanitize and replace liners Daily
Wipe down and clean paneling and ceilings Daily
Remove all graffiti Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wash down walkways Daily
Pressure was sidewalk and concrete floors Monthly
Restrooms Near San Pasqual
Inside
and
Outside
Areas
Sweep and mop floors Daily
Clean toilets, and sinks (stainless steel) Daily
Wipe and clean exterior walls and doors Daily
Empty trash, sanitize and replace liners Daily
Wipe down and clean paneling and ceilings Daily
Remove all graffiti Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
13 - 79
Exhibit A – Page 59 of 76
Facility Area Location Task Frequency
Arroyo Park Restrooms
Wash down walkways Daily
Pressure was sidewalk and concrete floors Monthly
13 - 80
Exhibit A – Page 60 of 76
Facility Area Location Task Frequency
Garfield Park Youth House
Inside Areas
Meeting
Room and
Kitchenette
Sweep and mop tile floor Daily
Clean glass at all entry doors, windows and ledges (inside and out) Daily Clean sink and tile counter top Daily
Dust tables and chairs, ledges, sills, moldings Daily
Empty trash and replace liners Daily
Remove food and drink spillages Daily
Clean windows , partition glass and ledges Daily
Wipe and spot clean walls, doors, cabinets, shelves Daily Restroom
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror Daily
Wipe tile walls Daily
Empty trash, sanitize and replace liners Daily
Clean kick plate at bottom of door Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
All
Dust, clean and polish entrance doors and thresholds Monthly Dust, clean and polish all metal surfaces Monthly
Dust clean above closet Monthly
Strip, scrub and re-seal tile floors Semi-annual
Wash and polish all wood doors, windows and ledges Semi-annual Wash and polish all interior and exterior windows and glass Semi-annual 13 - 81
Exhibit A – Page 61 of 76
Facility Area Location Task Frequency
Garfield Park Youth House
Clean all roller shades Semi-annual
Dust light fixtures, air-conditioning vents Semi-annual Outside Areas
Entryway
and Rear
Sweep and hose down front porch and walkways to front entrances Daily Clean windows and ledges at entry way and remove cobwebs Daily Wipe and spot clean doors Daily
Empty trash and replace liners Daily
West Patio
Sweep all concrete floors and remove debris and dispose Daily Wash down concrete slab once a week Daily
13 - 82
Exhibit A – Page 62 of 76
Facility Area Location Task Frequency
Recreation Center
Recreation Center Mid-Level
Entry
Sweep front steps Daily
Sweep entryway and pick up trash Daily
Restrooms
(All)
Sweep and mop tile floor Daily
Clean toilets, urinals, and sink, mirror, counter Daily Wipe tile, partitions Daily
Empty trash, sanitize and replace liners Daily
Clean kick plate at bottom of door Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
Pour hot water or solution down drains to eliminate odor Daily Meeting
Room
Vacuum and remove stains on carpet from spillage and gum Daily Dust and clean conference table, chairs, pictures, plants Daily Empty trash and replace liners Daily
Clean telephone handsets Daily
Wipe down and spot clean partition glass and ledges Daily Classroom
Vacuum and remove stains on carpet from spillage and gum Daily Dust and clean conference table, chairs, pictures, plants Daily Empty trash and replace liners Daily
Clean telephone handsets Daily
Wipe down and spot clean partition glass and ledges Daily 13 - 83
Exhibit A – Page 63 of 76
Facility Area Location Task Frequency
Recreation Center
Wipe and spot clean doors, walls, counters, tops of shelves Daily Remove drink and food spillage Daily
Recreation Center 2nd Floor
Stair Case
Wipe handrails and sweep stairs Daily
Reception
Room
Spot clean to remove spillages and gum Daily
Clean windows and ledges Daily
Empty trash and replace liners Daily
Dust tables, chairs, pictures, plants Daily
Wipe and spot clean doors and walls Daily
Clean telephone handset Daily
Kitchen
Sweep and mop Daily
Empty trash and replace liners Daily
Clean sinks, counter tops, appliances Daily
Refill soap and paper towel dispenser Daily
Remove food and drink spillage Daily
Clean outside of appliances, microwave, refrigerator Daily Restroom
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror, counter Daily
Empty trash, sanitize and replace liners Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
13 - 84
Exhibit A – Page 64 of 76
Facility Area Location Task Frequency
Recreation Center
Recreation Center Offices
Supervisor’s
Office
Sweep and mop Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Coordinator’s
Office
Sweep and mop Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Staff
Office/Break
Room
Sweep and mop Daily
Dust desk, chair, bookcases Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Wipe down tables and chairs Daily
13 - 85
Exhibit A – Page 65 of 76
Facility Area Location Task Frequency
Recreation Center
Recreation Center Basement
Picnic Area
Sweep entryway and pick up trash Daily
Wipe and spot clean picnic tables Daily
Clean drinking fountain and metal housing Daily
Wash down concrete areas under tables for sanitary purposes Daily Check and remove gum under table tops Daily
Camp Med
Sweep and mop floors Daily
Clean entry doors, windows, ledges (inside and out) Daily Wipe and spot clean doors, walls, tables, storage area, counters Daily Dust chairs, ledges, pictures, plants Daily
Empty trash and replace liners Daily
Clean telephone handsets Daily
Spot clean to remove spillages and gum Daily
Clean outside of appliances, refrigerator Daily
Staff Work
Room
Vacuum Daily
Wipe and spot clean doors, walls, file cabinets Daily
Dust desk, chairs, bookcases, pictures, plants Daily
Clean telephone handsets Daily
Empty trash and replace liners Daily
Wipe down and spot clean partition glass and ledges Daily Restrooms
(All)
Sweep and mop tile floor Daily
Clean toilets, urinals, and sink, mirror Daily
13 - 86
Exhibit A – Page 66 of 76
Facility Area Location Task Frequency
Recreation Center
Wipe tile and partitions Daily
Empty trash, sanitize and replace liners Daily
Clean changing tables Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Pour hot water or solution down drains to eliminate odor Daily All
Vacuum all upholstered furniture and damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds and all metal surfaces Monthly
Strip, scrub and re-wax all hard surface floors (kitchen, bathroom and mid-level) Semi-annual
Wash and polish all wood paneling, word work, handrails Semi-annual Wash and polish all interior and exterior windows and glass Semi-annual Steam clean/shampoo all carpeting (mid-level and basement) Semi-annual Dust light fixtures, air-conditioning vents Semi-annual 13 - 87
Exhibit A – Page 67 of 76
Facility Area Location Task Frequency
Public Works Service Facility & Yard
Public Works Service Facility 1st Floor
Staircase
Wipe handrails and sweep stairs Daily
Office
Areas
Sweep and mop Daily
Dust table and chairs, bookcases Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Restrooms
& Locker
Rooms (All)
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror, counter Daily
Empty trash, sanitize and replace liners Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
Wipe partition and walls Daily
Conference
& Kitchen
Area
Sweep and mop tile floor Daily
Empty trash, sanitize and replace liners Daily
Wipe tables, chairs Daily
Wipe and spot clean doors, walls, Daily
Clean sinks, counter tops, appliances Daily
13 - 88
Exhibit A – Page 68 of 76
Facility Area Location Task Frequency
Public Works Service Facility & Yard
Refill soap and paper towel dispenser Daily
Remove food and drink spillage Daily
Clean outside of appliances, microwave, refrigerator Daily Public Works Service Facility 2nd Floor
Stair Case
Wipe handrails and sweep stairs Daily
Lobby
Spot clean to remove spillages and dirt Daily
Clean windows and ledges Daily
Empty trash and replace liners Daily
Dust couch, table, chairs, pictures, plants Daily
Wipe and spot clean doors and walls Daily
Dust office equipment Daily
Office 1
Sweep and mop Daily
Dust table and chairs, bookcases Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Office 2
Sweep and mop Daily
Dust table and chairs, bookcases Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
13 - 89
Exhibit A – Page 69 of 76
Facility Area Location Task Frequency
Public Works Service Facility & Yard
Office 3
Sweep and mop Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Dust all work stations and equipment Daily
Office 4
Sweep and mop Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Dust all work stations and equipment Daily
Back Office
Area
Sweep and mop Daily
Dust desk, table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Dust office equipment Daily
Restrooms
(All)
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror, counter Daily
13 - 90
Exhibit A – Page 70 of 76
Facility Area Location Task Frequency
Public Works Service Facility & Yard
Empty trash, sanitize and replace liners Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
Wipe partition and walls Daily
Hallway
Sweep and mop Daily
Clean kick plates Daily
Dust ledges and pictures Daily
Wipe and spot clean doors, walls, ledges Daily
Wash windows and ledges Daily
Conference
Area
Sweep and mop tile floor Daily
Empty trash, sanitize and replace liners Daily
Wipe tables, chairs Daily
Wipe and spot clean doors, walls, ledges Daily
Public
Works
Operations
Manager’s
Office
Vacuum Daily
Dust desk, table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
13 - 91
Exhibit A – Page 71 of 76
Facility Area Location Task Frequency
Public Works Service Facility & Yard
Staff Break
Room
Sweep and mop Daily
Wipe counter top, and inside and outside of refrigerator Daily Empty trash, sanitize and replace liners Daily
Spot clean doors, walls, cabinets Daily
Clean sink and counters Daily
Dust shelves Daily
All
Vacuum all upholstered furniture and damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds and all metal surfaces Monthly
Strip, scrub and re-wax all hard surface floors Semi-annual Wash and polish all wood paneling, word work, handrails Semi-annual Wash and polish all interior and exterior windows and glass Semi-annual Steam clean/shampoo all carpeting (Public Works Operations Manager’s Office) Semi-annual
Clean all horizontal blinds Semi-annual
Dust light fixtures, air-conditioning vents Semi-annual 13 - 92
Exhibit A – Page 72 of 76
Facility Area Location Task Frequency
Garfield Water Distribution & Public Works Facility
Garfield 1st Floor
Director's Office
Vacuum Daily
Clean windows and ledges Daily
Dust desk, bookcases, office equipment Daily
Empty trash and replace liners Daily
Dust television, table and chairs Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
Restroom
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror, counter Daily
Empty trash, sanitize and replace liners Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
Clean kick plate at bottom of doors Daily
Wipe partition and walls Daily
Locker Room
Sweep and mop tile floor Daily
Wipe down benches, lockers Daily
Empty trash, sanitize and replace liners Daily
Clean shower stalls Daily
Wipe and spot clean doors, walls, ledges Daily
Clean metal surfaces, plumbing faucets, valves, handles Daily 13 - 93
Exhibit A – Page 73 of 76
Facility Area Location Task Frequency
Garfield Water Distribution & Public Works Facility
Lunchroom/Kitchen
Area
Sweep and mop Daily
Empty trash, sanitize and replace liners Daily
Clean sink and counter tops Daily
Wipe counter top, and inside and outside of refrigerator Daily Spot clean doors, walls, cabinets Daily
Wipe and spot clean microwaves Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces faucet Daily
Remove food and drink spillages Daily
Wash window and ledge Daily
Deputy Director's
Office
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty trash and shredder, replace liners Daily
Dust television, table and chairs Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
Stair Case
Wipe handrails and sweep stairs Daily
Lobby
Spot clean to remove spillages and dirt Daily
Clean windows and ledges Daily
Empty trash and replace liners Daily
Dust couch, table, chairs, pictures, plants Daily
Wipe and spot clean doors and walls Daily
Dust office equipment Daily
13 - 94
Exhibit A – Page 74 of 76
Facility Area Location Task Frequency
Garfield Water Distribution & Public Works Facility
Garfield 2nd
Floor
West Office Area
Vacuum Daily
Dust table and chairs, bookcases, and remove cobwebs Daily Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
Clean windows, ledges Daily
Dust copier and fax machine Daily
Restrooms (All)
Sweep and mop tile floor Daily
Clean toilet, and sink, mirror, counter Daily
Empty trash, sanitize and replace liners Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces, plumbing faucets, valves Daily
Wipe and spot clean doors, walls, ledges Daily
Wipe partition and walls Daily
Hallway
Sweep and mop Daily
Clean kick plates Daily
Dust ledges, pictures, Daily
Wipe and spot clean doors, walls, ledges Daily
Wash windows and ledges Daily
Dust table and chairs, bookcases, shelves Daily
Empty trash, sanitize and replace liners Daily
Wipe and spot clean doors, walls, cabinets Daily
Clean telephone handset Daily
13 - 95
Exhibit A – Page 75 of 76
Facility Area Location Task Frequency
Garfield Water Distribution & Public Works Facility
Clean windows, ledges Daily
Dust all work stations and equipment Daily
East Office Areas
Vacuum Daily
Dust desk, chairs, bookcase Daily
Empty all trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean telephone handsets, windows and ledges Daily
Dust individual cubicles Daily
Conference Areas
Vacuum Daily
Dust conference table, chairs Daily
Empty trash and shredder, replace liners Daily
Wipe down door and walls, file cabinets, dust and remove cobwebs Daily Clean windows and ledge Daily
Dust televisions, and cabinet Daily
Kitchen Area
Vacuum Daily
Empty trash, sanitize and replace liners Daily
Clean sink and counter tops Daily
Wipe counter top, and inside and outside of refrigerator Daily Spot clean walls and cabinets Daily
Wipe and spot clean microwaves Daily
Refill soap and paper products dispensers Daily
Clean metal surfaces faucet Daily
Remove food and drink spillages Daily
Wash window and ledge Daily
13 - 96
Exhibit A – Page 76 of 76
Facility Area Location Task Frequency
Garfield Water Distribution & Public Works Facility
Map & File Room
Vacuum Daily
Dust plans, bookcases, and blueprint Daily
All
Vacuum all upholstered furniture and damp wipe all vinyl furniture Monthly Dust, clean and polish entrance doors and thresholds and all metal surfaces Monthly
Strip, scrub and re-wax all hard surface floors Semi-annual Wash and polish all wood paneling, word work, handrails Semi-annual Wash and polish all interior and exterior windows and glass Semi-annual Steam clean/shampoo all carpeting (Public Works Operations Manager’s Office) Semi-annual
Clean all horizontal blinds Semi-annual
Dust light fixtures, air-conditioning vents Semi-annual 13 - 97
Exhibit B – Page 1 of 1
Exhibit B
Costs
Base Hill, Inc.
$16,885 per month
Item No. Janitorial Services Location Bid Item Price
A01 City Hall $1,200.00
(per month)
A02 Police Department $2,525.00
(per month)
A03 City Council Chambers $350.00
(per month)
A04 Public Library $3,045.00
(per month)
A05 Senior Citizen’s Center $1,575.00
(per month)
A06 War Memorial $1,240.00
(per month)
A07 Eddie Park House $600.00
(per month)
A08 Garfield Park Restrooms $975.00
(per month)
A09 Arroyo Park Restrooms $1,075.00
(per month)
A10 Garfield Park Youth House $600.00
(per month)
A11 Recreation Center $1,050.00
(per month)
A12 Public Works Service Facility & Yard $1,275.00
(per month)
A13 Garfield Water Distribution & Public Works
Facility
$1,375.00
(per month)
A14 Supervisor $30.00
(per hour)
A15 Day Porter $28.00
(per hour)
A16 Janitor $28.00
(per hour)
13 - 98
DATE:

FROM:

City Council
Agenda Report
September 21 , 2022
Armine Chaparyan, City Manager ~
ITEM NO.

PREPARED BY: Sheila Pautsch, Community Services Director Lucy Hakobian, Community Services Deputy Director
Melissa Snyder, Community Services Supervisor
SUBJECT: Authorize the City Manager to Execute a Contract with CivicPlus in the Amount of $29,709.50 for Community Services Department Management Software
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to execute the attached agreement with CivicPlus in the amount of $29,709.50 for Community Services Department Management Software; and

2. Transfer $50,000 in State and Local Fiscal Recovery Funds from Account No. 101-3010-3041-8020 (Finance - Special Department Expense). to Account No. 101-8030-8031-8180 (Community Services - Contract Services) to fully fund the agreement.

Background
Since 2008, the Community Services Department has been utilizing the Peak Software Systems, Inc., software called Sportsman for online registration needs. Sportsman is used to support membership management, program registration, facility reservations, and reporting. In recent years, Sportsman has not been able to adequately support the Department's needs and goal of expand programming and events. To ensure the proper levels of customer service, improve overall efficiencies, and to provide an ability to expand programming and services, the Department is seeking to replace the current registration software.

Discussion
In 2021 , the Department began to research registration software companies that could meet the needs of staff by implementing design and installation of digital interface to provide a user-friendly experience for residents and patrons. Pursuant to SPMC section

2.99-29(12), contracts for professional services such as software design are exempt from formal bidding procedures. Research began with surveying surrounding cities throughout Southern California regarding each city's current registration software. The next phase in the project's research included offering software demonstrations with three leading companies. The Department conducted the demonstrations allowing Division lead staff to ask specific questions and ensure the software program would 14 14 - 1
Contract with CivicPlus

Page 2 of 2 ends

South Pasadena City CouncilSeptember 21, 2022

South Pasadena City Council
September 21, 2022