Agenda packet — South Pasadena City Council, October 19, 2022 (part 2 of 3)

services agreements. The approval of the agreement will allow the City to pay for services rendered now and in the future.

Analysis
The City is continuously working on process improvement and modernizing business practices throughout all departments. The Human Resources Division has required augmented staff to assist with a backlog of work, assist in process and procedural updates, recruitment efforts, and employer branding efforts to attract top-qualified candidates. Simultaneously, the Human Resources Division is diligently working on employee engagement efforts to boost employee morale, provide a positive experience in the workplace, and increase efficiencies to better serve our residents.

The Finance Department recently brought on board an additional temporary staff member from Robert Half to assist with bank reconciliations, expedite year-end accounting work in preparation for the audit process, and assist in implementing procedural and process updates.

As of October 2022, the City has incurred $26,931.58 for services rendered from Robert Half for a recent engagement of two temporary positions. The work of those staff members on temporary assignment is anticipated to continue for at least several more months. As the City continues to update, modernize and facilitate more efficient services for residents, we anticipate additional temporary staff may be necessary to cover critical vacancies while recruitment efforts continue.

Staff recommends entering into an agreement for $100,000 for a term through the end of the fiscal year, June 30, 2023, to allow for other temporary assignments to be filled.

The attached proposed Professional Services Agreement has been negotiated between the Office of the City Attorney and counsel for Robert Half.

Procurement Process
For professional services agreements, the purchasing and procurement policy requires that when three bids are not obtained, a justification of the selection be provided. Robert Half has an established relationship with the City and has provided qualified staff on assignments since 2018. The labor market for qualified municipal staff workers remains very tight, while recruitment efforts continue. Staff is seeking to protect the City’s staffing needs by contracting with Robert Half to provide short term staffing assignments.

Fiscal Impact
The City currently has 29 active recruitments for vacancies throughout the City; the salary savings of these vacant positions will offset the costs of temporary staffing services from Robert Half.

Attachments:

1. Proposed Professional Service Agreement with Robert Half

2. Invoices to Date
18 - 2
ATTACHMENT 1
Proposed Professional Service Agreement with
Robert Half
Attachment
Forthcoming
18 - 3
ATTACHMENT 2
Invoices to Date
18 - 4
Page: 1
Invoice Date: 06/30/2022
Invoice Number: 60280330
Customer Number: 00490-001829000
Fed Tax ID: 94-1648752
Labor Invoice – DUE UPON RECEIPT
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
Pay Online:https://www.roberthalf.com/pay
Duplicate
We provide more timely and accurate information to the business community by sharing our accounts receivable information with National Credit Reporting Agencies.

Any questions regarding this invoice, please call or email:
(800) 356-1994 / [email protected]
For skilled administrative professionals please call:
(800) 804-8367
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Customer Invoice Total
Number Number Amount
00490-001829000 60280330 $ 535.30
Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
0049000182900060280330000535302
Line Employee Name Wk End Dt "Report-To" Supervisor Qty UOM Bill Rate Amount 1 Greer-Brown,Diana 06/24/2022 Varela,Belinda 10.00 HRS REG $ 53.37 $ 533.70 2 Greer-Brown,Diana 06/24/2022 Varela,Belinda 0.02 HRS OVT $ 80.06 $ 1.60 Subtotal for Week-Ended: 06/24/2022 10.02 HRS $ 535.30
Invoice Subtotal: $ 535.30
TOTAL AMOUNT DUE: $ 535.30
18 - 5
DiJ Robert Half®
18 - 6
Line
[i,i] Robert Ha If®
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End DI
Martinez.Bryan 07/08/2022
Subtotal for Week-Ended: 07/08/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela,Belinda
Qty

19.00 19.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
1 07/14/2022
60362693
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
Pay Online:https://www.roberthalf.com/pay
UOM Bill Rate Amount
HRS REG $ 48.03 $ 912.57
HRS $ 912.57
$ 912.57
$ 912.57
We rovide more timel and accurate Information to the business communil b sharln our accounts receivable Information with National Credit Re ortln A encies.

Any questions regarding this Invoice, please call or email:
(800) 356-1994 / [email protected]
For skilled administrative professionals please call:
(BOO) 804-8367
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60362693 $ 912.57 0049000182900060362693000912578
18 - 7
Line
lli] Robert Half®
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End Dt
Martinez,Bryan 07/15/2022
Subtotal for Week-Ended: 07/15/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela,Belinda
Qty

40.00 40.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
07/21/2022
60403474
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
Pay Online:https://www.roberthalf.com/pay
UOM Bill Rate Amount
HRS REG $ 48.03 $ 1,921.20
HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rovlde more !Imel and accurate Information to the business communll b sharin our accounts receivable Information with NaUonal Credit Re run A encies.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60403474 $ 1,921.20 0049000182900060403474001921202
18 - 8
Line
ml Robert Ha If®
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End Dt
Martinez,Bryan 07/22/2022
Subtotal for Week-Ended: 07/22/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela.Belinda
Qty

40.00 40.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
07/28/2022
60444764
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 9007 4-3295
Pay Online:https://www.roberthalf.com/pay
UOM Bill Rate Amount
HRS REG $ 48.03 $ 1,921.20
HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rovlde more lime! and accurate information lo the business comrnunil b sharin our accounts receivable Information with National Credit Re ortin A encles.

Any questions regarding this invoice, please call or email:
(800) 356-1994 I [email protected]
For skilled administrative professionals please call:
(800) 804-8367
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60444764 $ 1 921.20 0049000182900060444764001921207
18 - 9
Line
1 [ii] Robert Ha If®
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End DI
Martinez.Bryan 07/29/2022
Subtotal for Week-Ended: 07/29/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela,Bel!nda
Qty

40.00 40.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
08/04/2022
60485559
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 9007 4-3295
Pay Online:https://www.roberthalf.com/pay
UOM Bill Rate Amount
HRS REG $ 48.03 $ 1,921.20
HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rovlde more Umel and accurate Information to the business communlt b sharln our accounts receivable lnformaUon with National Credit Re ort!n A encles.

Any questions regarding this invoice, please call or email:
(800) 356-1994 / [email protected]
For skilled administrative professfonals please call:
(800) 804-8367
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60485559 $ 1 921.20 0049000182900060485559001921201
18 - 10
Line
lli] Robert Ha If®
Personal & Confidential
Lucy Demirjian

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End Dt
Martinez,Bryan 08/05/2022
Subtotal for Week-Ended: 08/05/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela,Belinda
Qty

40.00 40.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
08/11/2022
60527034
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 9007 4-3295
Pay Online:https:f/www.roberthalf.com/pay
UOM Bill Rate Amount
HRS REG $ 48.03 $ 1,921.20
HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rovlda more lime! and accurate lnformallon to Iha business communll b sharin our accounts receivable !nrormatlon with National Credit Re ortln A encies.

Any questions regarding this invoice, please call or email:
(800) 356-1994 / [email protected]
For skilled administrative professionals please call:
(800) 804-8387
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60527034 $ 1 921.20 0049000182900060527034001921205
18 - 11
Line
1 lli] Robert Ha If®
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Employee Name Wk End DI
Martinez,Bryan 08/1212022
Subtotal for Week-Ended: 08/1212022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Duplicate
"Report-To" Supervisor
Varela,Belinda
Qty

40.00 40.00
Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
08/18/2022
60567303
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
Pay Online:https://www.roberthalf.com/pay
UOM BIii Rate Amount
HRS REG $ 48.03 $ 1,921.20
HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rov!de more \Imel and accurate Information to the business communil b sharin our accounts receivable Jnformallon with National Credit Re ortln A encles.

Any questions regarding this invoice, please call or emall:
(800) 356-1994 / [email protected]
For skilled administrative professionals please call:
(800) 804-8367
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer Invoice Total
P.O. BOX 743295 Number Number Amount
Los Angeles CA 9007 4-3295 00490-001829000 60567303 $ 1 921.20 0049000182900060567303001921205
18 - 12
[ii] Robert Half®
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Line Employee Name Wk End Dt "Report-To" Supervisor
Martinez,Bryan 08/19/2022 Varela,Belinda
Subtotal for Week-Ended: 08/19/2022
Invoice Subtotal:

TOTAL AMOUNT DUE:

Page:

Invoice Date:

Invoice Number:

Customer Number:

Fed Tax ID:
08/25/2022
60607378
00490-001829000
94-1648752
Labor Invoice - DUE UPON RECEIPT
Please Remit To:

Robert Half
P.O. BOX 743295
Los Angeles CA 9007 4-3295
Pay Online:https://www.roberthalf.com/pay
Qty UOM BIii Rate Amount

40.00 HRS REG $ 48.03 $ 1,921.20

40.00 HRS $ 1,921.20
$ 1,921.20
$ 1,921.20
We rovlde more lime! and accurate information to the business communll b sharin our accounts receivable JnformaUon with National Credit Re ortln A encles.

Any questions regarding this Invoice, please call or email:
(800) 356-1994 / [email protected]
Please detach and return this remittance stub with your payment.

Thank you for choosing Robert Half!
Robert Half Customer
P.O. BOX 743295 Number
Los Angeles CA 9007 4-3295 00490-001829000
For skilled administrative professionals please call:
(800) 804-8367
Invoice Total
Number Amount
60607378 $ 1 921.20
0049000182900060607378001921209
Page: 1
Invoice Date: 09/01/2022
Invoice Number: 60648228
Customer Number: 00490-001829000
Fed Tax ID: 94-1648752
Labor Invoice – DUE UPON RECEIPT
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Please Remit To:

Thank you for choosing Robert Half!
Customer Invoice Total
Number Number Amount
00490-001829000 60648228 $ 1,440.90
Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
0049000182900060648228001440901
Line Employee Name Wk End Dt "Report-To" Supervisor Qty UOM Bill Rate Amount 1 Martinez,Bryan 08/26/2022 Varela,Belinda 30.00 HRS REG $ 48.03 $ 1,440.90 Subtotal for Week-Ended: 08/26/2022 30.00 HRS $ 1,440.90 Invoice Subtotal: $ 1,440.90
TOTAL AMOUNT DUE: $ 1,440.90
18 - 13
DiJ Robert Half®
Page: 1
Invoice Date: 09/08/2022
Invoice Number: 60688945
Customer Number: 00490-001829000
Fed Tax ID: 94-1648752
Labor Invoice – DUE UPON RECEIPT
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Please Remit To:

Thank you for choosing Robert Half!
Customer Invoice Total
Number Number Amount
00490-001829000 60688945 $ 1,921.20
Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
0049000182900060688945001921207
Line Employee Name Wk End Dt "Report-To" Supervisor Qty UOM Bill Rate Amount 1 Martinez,Bryan 09/02/2022 Varela,Belinda 40.00 HRS REG $ 48.03 $ 1,921.20 Subtotal for Week-Ended: 09/02/2022 40.00 HRS $ 1,921.20 Invoice Subtotal: $ 1,921.20
TOTAL AMOUNT DUE: $ 1,921.20
18 - 14
DiJ Robert Half®
Page: 1
Invoice Date: 09/15/2022
Invoice Number: 60728511
Customer Number: 00490-001829000
Fed Tax ID: 94-1648752
Labor Invoice – DUE UPON RECEIPT
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Please Remit To:

Thank you for choosing Robert Half!
Customer Invoice Total
Number Number Amount
00490-001829000 60728511 $ 1,440.90
Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
0049000182900060728511001440903
Line Employee Name Wk End Dt "Report-To" Supervisor Qty UOM Bill Rate Amount 1 Martinez,Bryan 09/09/2022 Varela,Belinda 30.00 HRS REG $ 48.03 $ 1,440.90 Subtotal for Week-Ended: 09/09/2022 30.00 HRS $ 1,440.90 Invoice Subtotal: $ 1,440.90
TOTAL AMOUNT DUE: $ 1,440.90
18 - 15
DiJ Robert Half®
Page: 1
Invoice Date: 09/22/2022
Invoice Number: 60768326
Customer Number: 00490-001829000
Fed Tax ID: 94-1648752
Labor Invoice – DUE UPON RECEIPT
Personal & Confidential
Belinda Varela

CITY OF SOUTH PASADENA
1414 Mission Street
South Pasadena CA 91030
Please Remit To:

Thank you for choosing Robert Half!
Customer Invoice Total
Number Number Amount
00490-001829000 60768326 $ 1,921.20
Robert Half
P.O. BOX 743295
Los Angeles CA 90074-3295
0049000182900060768326001921203
Line Employee Name Wk End Dt "Report-To" Supervisor Qty UOM Bill Rate Amount 1 Martinez,Bryan 09/16/2022 Varela,Belinda 40.00 HRS REG $ 48.03 $ 1,921.20 Subtotal for Week-Ended: 09/16/2022 40.00 HRS $ 1,921.20 Invoice Subtotal: $ 1,921.20
TOTAL AMOUNT DUE: $ 1,921.20
18 - 16
DiJ Robert Half®
19 19 - 1
DATE:

FROM:

City Council
Agenda Report
October 19, 2022
ITEM NO.

Armine Chaparyan, City Manager ~ -fW Irv
PREPARED BY: Ken Louie, Interim Deputy City Manager - Finance --
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement with MV Cheng and Associates, Inc., for Temporary Staffing Services in an Amount Not-to-Exceed $120,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services in an amount not-to-exceed $120,000.

Background
The City Manager's Office has been working with Peckham & McKinney over the last couple of months on a recruitment and permanent placement of the Finance Director position. Eight candidates applied , and after a screening process, two candidates were invited to meet with the City Manager, Deputy City Manager, and Deputy City Manager for Finance. Though a candidate was offered the position and accepted, the cac,didate's agency offered a counter-offer of a promotion to Director, and the candidate accepted the promotional opportunity at their current agency. The City Manager's team continues strategizing efforts, as many agencies are recruiting for the same positions. It remains the goal to find a permanent candidate to fill the Finance Director position. In the meantime, we are working on placing an Interim Finance Director to begin on October 24, 2022, and their onboarding will be followed by the onboarding of the Deputy Finance Director/Controller (a separate position recently hired) in early November.

The City's Manager's Office looked to find a temporary placement of an Interim Finance Director by contacting professional staffing agencies . Staff has been in contact with MV Cheng and Associates with regard to temporary placement of management staffing in the Finance Department.

Analysis
At this time, Maida Alcantara , via MV Cheng and Associates, Inc., is being recommended to fill the position of Interim Finance Director. Ms. Alcantara has previously served as an Assistant Finance Director/Controller in the City of South Pasadena, and as Administrative Services Officer/Finance Director for the City of Signal Hill. Ms. Alcantara currently serves in a Finance role for the City of Monterey Park, and plans to vacate the position upon accepting this opportunity with the City of South Pasadena. Ms. Alcantara MV Cheng & Associates Contract for Interim Finance Director October 19, 2022

Page 2 of 2 ends

has already been providing part-time assistance to the department, and will bring with her previous high-level experience, depth of experience, and professionalism and leadership in the Interim Director role, as the City strategizes on a permanent Director recruitment/placement effort.

Upon approval, Ms. Alcantara will start a part-time transition to the City of South Pasadena as of October 24, 2022, and transition to the Interim Finance Director role in December 2022, with limited hours.

Procurement Process
For professional services agreements, the purchasing and procurement policy requires that when three bids are not obtained, a justification of the selection be provided. After being unable to obtain a suitable candidate through a national recruitment, staff sought an Interim Director through various firms and networks, many of which were unable to yield suitable candidates with capacity or interest in the role. Staff believes Ms. Alcantara will be a welcome addition to the team, and will provide a smooth transition given her previous history working with the agency, as the City Manager strategizes on a permanent Director recruitment/placement effort.

Fiscal Impact
The contract will be funded from accumulated salary savings from the vacant positions in the department.

Attachments:
1) Proposal
2) Contract with MV Cheng & Associates
3) Resume – M. Alcantara
19 - 2
ATTACHMENT 1
MV Cheng Proposal
19 - 3
October 12, 2022
City of South Pasadena
1414 Mission St.

South Pasadena, CA 91030
Dear Ms. Chaparyan:

Please accept this letter as MV Cheng & Associates Inc.’s proposal to your request for an interim Finance Director consultant for the City of South Pasadena.

My firm, MV Cheng & Associates Inc., operates as an incorporated business within the State of California, with my associates being sub-contractors of the firm. Having over 25 years of experience in municipal auditing, accounting, and finance in several cities, large and small, has allowed me to be able to lend my expertise as a finance director to cities in need of financial help. I have served as Director of Finance and Director of Finance and Administrative Services for several cities. Most recently, I served as the Interim Deputy Director of Administrative Services for the City of South Gate. In addition to the cities I serve personally, my subcontractors have worked in several cities on short and long term assignments ranging from Account Clerk, Accountant, Senior Accountant, and Accounting Manager as well as serving on a long term basis as contract staff. MV Cheng has expanded into assisting cities with human resources, risk management and IT as well. Myself, as well as all of my sub-contractors are former employees of municipal government agencies. We bring a wealth of knowledge and expertise to our city clients, with a level of professionalism and understanding of the culture of the political and city office environments.

With respect to the position requested, I will be presenting one candidate. Below is a brief synopsis and the rate. Please refer to the resume attached for more details. • $120 per hour-Maida-21 years of municipal experience consisting of positions such as Administrative Services Officer & Finance Director, Assistant Finance Director & Controller, Accounting Supervisor, Accountant II, Senior Accountant, Consultant. 19 - 4
MVC
MV CHENG & ASSOCIA11ES
M1111icipa/ Vcilue Consultants
Available 2-3 days per week starting October 24th. Monday and Wednesday all day and Tuesday afternoons.

MV Cheng & Associates Inc., is a unique firm in that it employs predominantly only former city/special district employees to work as sub-contractors in various cities on either a temporary/interim basis to long term contract staff. We bring a wealth of municipal knowledge and expertise in financial accounting that only city employees possess, yet we are consultants that can fill a void or bring change and improvement to a city’s finance department. Some of the sub-contractors are retired, some are in between full time positions. The goal of MV Cheng & Associates Inc. is not to make a huge profit, but to help cities with their needs in the finance department at competitive rates. Thus, MV Cheng & Associates Inc. are Municipal Value Consultants!
Thank you for taking the time to consider my proposal for accounting assistance for your City.

Should you have any further questions, please do not hesitate to contact me at (925) 963-9996 or email me at: [email protected]
Sincerely,
Misty V. Cheng
President & CEO
19 - 5
ATTACHMENT 2
MV Cheng Contract
19 - 6
Professional Services Agreement – Consultant Services

Page 1 of 13 ends

Approved For Use 11/15/16

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
City of South Pasadena, California

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and MV Cheng & Associates Inc.(“Consultant”)
102 W 24th Street
Upland, CA 91784

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Interim Finance Director.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Consultant fill in the role as an interim finance director.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Misty Cheng, President and CEO. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.
19 - 7
Professional Services Agreement – Consultant Services

Page 2 of 13 ends

Approved For Use 11/15/16

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit A and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is (OneHundred Fifteen Thousand and Two Hundred Dollars ($115,200.00).

3.5. “Commencement Date”: October 24, 2022

3.6. “Termination Date”: June 30, 2023

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the following duties for the Finance Department:

Assistance with monthly rank reconciliation and other general ledger duties as assigned.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of 19 - 8
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Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. MV Cheng & Associates Inc. shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or 19 - 9
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as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit A. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit A. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall be in the amount of $120 per hour not exceed the total Maximum Amount of $115,200.00 for this specific endeavor. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes. 19 - 10
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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not 19 - 11
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represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

10.5. Hiring of Consultant’s associates and/or subcontractors City agrees that each of Consultant’s associates and/or sub-contractors will only be able to obtain a direct contract or professional services agreement with the City, only after the expiration of the contract or professional services agreement with Consultant AND only after 2 years from the expiration date of the contract or professional services agreement with Consultant. City agrees to hire one of Consultant’s associates and/or sub-contractors as a full time, permanent, fully benefited employee of the City, only after City has performed a recruitment AND the associate and/or sub-contractor has billed 960 hours to the City. City agrees to hire one of Consultant’s associates and/or sub-contractors as a part time, non-benefited employee on the City’s payroll only after the associate and/or sub-contractor has billed 960 hours to the City and the City pays a fee of 5% % of the associate and/or sub contractor’s annualized wages based on the hourly rate charged, to Consultant. If City employs Consultant’s associates and/or subcontractors through another temporary service or staffing agency, City agrees to pay a fee of 10% of the associate and/or sub contractor’s annualized wages based on the hourly rate charged, to Consultant.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers. 19 - 12
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11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, and consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorney’s Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE
City will not be requiring insurance as Consultant will primarily be working from personal site/offsite and assisting with electronic schedules over a short duration. 19 - 13
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13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Arminé Chaparyan/City Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7212
Facsimile: (626) 403-7241
If to Consultant
MV Cheng & Associates
102 W 24th Street
Upland, CA 91784

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, 19 - 14
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documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or 19 - 15
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unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, 19 - 16
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disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
“Consultant”
MV Cheng & Associates Inc.

By:________________________________
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Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Desiree Jimenez, Chief City Clerk
Date:________________________

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EXHIBIT “A”

APPROVED FEE SCHEDULE
Consultant shall be compensated at a rate of $120 per hour with a total contract not to exceed $115,200.00 (One-Hundred Fifteen Thousand and Two Hundred Dollars even). 19 - 19
ATTACHMENT 3
Resumé – M. Alcantara
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1 Maida O. Alcantara

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Professional Experience
July 2019 - to current - MV Cheng and Associates
City of Monterey Park (May, 2022 to present)
Interim Senior Accountant (15 hours per week)
• Coordinate special projects for Management Services Director as requested. • Assist in yearend closing, prepare yearend journal entries, account reconciliations, and prepare various GASB entries.
• Train and provide assistance to accountants in various accounting processes. • Provide assistance for current annual audits (City and MTA) City of Rolling Hills (August, 2021 to January 2022
Part time Finance Director (10 hours per week).
• Fully responsible for 2 part time staff in the Finance Department.. • Hands on audit responsibility, bank reconciliation, General Ledger maintenance, supervision for accounts payable, payroll, cash receipts, and other various transactions for accuracy.
• Financial reporting, investment and banking reports for City Council and City Manager. • Preparation of City budget, government reports, grant reporting and other reports as needed.
• Coordinate employee benefits, employee set ups and other human resources requirements of city employees.

City of Adelanto (July, 2019 to June, 2021)
Hands-on assistance and expertise with the completion of audits and bank reconciliations.
• Independently and extensively research audit open items to prepare adjusting journal entries and back up materials for accurate response towards audit facilitation. • Review previous months’ bank reconciliations, cash receipts, payroll transactions and other various transactions for accuracy.
• Accomplish a “current status” policy on process procedures that will facilitate and assist future or current staff members. Provide training for staff for a smooth transition and turn- over to regular employees. Prepared various instructional policy procedures for Policy handbook.

City of Sierra Madre (November, 2019 to March, 2020)
Provided assistance for completion of CAFR. Prepared adjusting journal entries and coordinated with auditors on outstanding issues, MD& A and review notes. Completed and prepared responses for GFOA Award. Reconciled CAFR to the General Ledger. 19 - 21
2 • Coordinated and prepared information and responses for the State Controller’s Report.

Reviewed SCO report for final submission. Prepared Special Districts Annual Report and Single Audit.
• Completed Annual Possessory report.
• Ongoing review and approval of journal entries, budget amendments and bank reconciliations.
• Prepare various reports including analysis of internal services funds, additional discretionary payments to PERS unfunded accrued liability and provide recommendations for budgeting purposes.
• Completed personnel budget worksheets in preparation of the FY 20-21 budget. • Assisted in the preparation of the midyear budget report including the preparation of various budgeting scenarios for the City Manager.
• Current assignments include various analytical assistance for the FY 20-21 budget.

November 2016 to June 2018 – Interim CFO - Finance Director, Don Bosco Technical Institute, 1151 Rosemead Blvd., Rosemead, California 91770 • Successfully upgraded Blackbaud Financial software including cloud migration. • Accomplished “clean” and timely external audits, annual budgets, and financial statements. Resolved bank reconciliation issues.
• Coordinated and addressed transparency issues on financials for various clubs and parent organizations.
• Updated and provided streamlined policies, detailed accounting and procedural manuals.
• Spearheaded transfer of endowment portfolio to maximize returns and safety.

October 2014 to May 2015 – Interim Accountant II, City of Chino Hills, 14000 City Center Drive, Chino Hills, California 91709
• Provided interim assistance during recruitment process. Maintained excellent accounting practices including timely bank reconciliations, water receivables reconciliation, daily cash flow analysis, and trust and developer deposits. • Coordinated City Manager, Finance Department, and Public Works Department budget preparation.
• Responsible for five-year projection of investment earnings.

December 2007 to December 2012 – Administrative Services Officer and Finance Director, City of Signal Hill, 2175 Cherry Avenue, Signal Hill, California 90755 (retired) • Full management “hands-on” responsibility of all Finance Department programs and activities, including budget preparation and monitoring, accounting, financial planning, treasury, payroll, purchasing, information services , risk management and audits. • Provided regular financial updates and discussed Finance Department activities to the City Manager, Department heads and council members. Provided financial input on proposed agreements and contracts both to the City Manager and City Attorney. • Prepared monthly status reports on revenues and expenses and year to date budget. 19 - 22
3 • Preserved the City’s financial stability during the recession, provided balanced budgets, and minimized impact of financial crisis on employee groups during difficult times. • Prepared necessary actions during the Redevelopment reorganization, which involved various audits, reports and analysis including visits to Sacramento.

July, 2002 to December, 2007 – Assistant Finance Director and Controller, City of South Pasadena, 1414 Mission Street, South Pasadena, California 91030 • Responsible for all accounting functions, audits, financial reporting and grants management.
• Accomplished detailed monthly status grants management reporting and information necessary to meet optimum grants management.

August 2000 to July 2002 – Accounting Supervisor, Expenditures, City of Glendora, 116 E.

Foothill Blvd., Glendora, California 91741
• Responsible for accounts payable, expenditure audits, payroll and all expenditure functions of the City.

March 1993 to July 2000 – Controller and Assistant Executive Director, Boys & Girls Clubs of Pasadena
• Responsible for all accounting functions.
• Assisted in various fundraising activities including Annual Gala, Ritz Carlton Auction event, Run for the Roses event, and Annual Pizza Cook off at the Pasadena Convention Center.

Professional Affiliations
CSMFO – California Society of Municipal Finance Officers GFOA– Government Finance Officers Association
Cal-ISBOA – California Independent Schools Business Officers Association School Board, South Pasadena Holy Family School – Finance Chair Education
Bachelor of Science in Business Administration, Economics University of Santo Tomas
Manila, Philippines
References upon request
19 - 23
20 20 - 1
DATE:

FROM:

City Council
Agenda Report
October 19, 2022
Armine Chaparyan, City Manager ~
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Approval of the Metropolitan Water District Stormwater for Direct Use Pilot Program and Project Installation at Hope Street and Mound Avenue
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to enter into an Agreement with Metropolitan Water District (MWD) and Upper San Gabriel Valley Municipal Water District to participate in the MWD Stormwater for Direct Use Pilot Program, including cost sharing the installation of stormwater capture and reuse equipment in and around the City Hall parking lots, to support related sustainability electrification improvements;

2. Authorize appropriation of $500,000 for the City's 50% portion of project costs, including $350,000 from the Water Efficiency Fund Account No. 503, and $150,000 from the General Fund Designated Stormwater Reserve Account No. 101 ; and

3. Authorize the City Manager or designee to execute all necessary documents related to this program.

Background
This item is related to an opportunity to install stormwater capture cisterns and water efficiency equipment in and around City Hall parking lots, as well as drainage improvements in the surrounding area to redirect stormwater runoff to the cisterns through the 1 :1 cost sharing MWD Stormwater for Direct Use Pilot Program. The item was presented in coordination with City Hall electric vehicle infrastructure and solar panel/battery backup improvement recommendations at the July 20, 2022 City Council Meeting. Councilmembers expressed concerns over several elements of the project and advised the project be reconsidered by staff and brought back to Council with modifications. The revised project is presented in this report. The proposed agreement is presented in Attachment 1 .

Analysis
Metropolitan Water District's (MWD) Stormwater for Direct Use Pilot Program (Attachment 2) provides financial incentives to commercial, institutional and industrial sites to develop, monitor, and assess new or existing direct-use stormwater projects Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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across MWD's service area. Southern California's water resources increasingly rely on a diverse water supply portfolio, therefore, since early 2020, MWD of Southern California has evaluated local stormwater capture projects to better understand their performance and regional water supply benefits. Direct-use projects capture local rainfall and stormwater runoff, and the captured water is typically stored in an underground cistern and used to meet non-potable demands, such as irrigation.

As shown in the above image, ‘How Direct Use Works’, the MWD program requires the inclusion of a meter to measure the capture and use of stormwater to offset potable or reclaimed water use. The project must also have an estimated minimum design capture and use of one acre-foot (325,851 gallons) per year. MWD’s program supports new and retrofit construction projects. For a new construction project, such as the one proposed here, the City would have two years from agreement execution to complete construction and installation of metering equipment, start operation, and begin monitoring. From startup, the City would be required to continue monitoring and annual reporting for three years.

New projects can receive up to $440,000 of eligible design, material, and construction costs, and $20,000 per annual report for three years ($60,000), for a total of $500,000, with a required 1:1 match of $500,000 from the City.

The City’s initial proposal presented on July 20, 2022 included the installation of new underground cisterns inside the existing City Hall staff parking lot, and drainage improvements to redirect stormwater runoff from the parking lots and roadways surrounding City Hall to the underground cistern system. The project also included improvements and minor alterations to the area existing landscaping, including a passive gravity irrigation system to utilize the stored stormwater for landscape irrigation via solar powered pumps. The project was proposed to cost approximately $1,000,000 and capture 1.23 acre-feet of water per year, 25% of which would be used for irrigation to existing and new landscaping around City Hall.
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• • •
.
• • . . • • •
.
••• . '
• • • • • • • • • • ••••
• • •

HOW DIRECT USE WORKS
~ ======-====:::1
Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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Council comments from the July 20, 2022 proposal demonstrated concern over the cost benefits of the project, that is, the cost of the project versus the realized water supply benefits. In addition, there were concerns related to the project’s proposal to increase landscaping around City Hall, therefore increasing irrigation requirements, and whether the project fit into the City’s plans for stormwater infrastructure across the City. Lastly, the initial proposal’s predicted water supply was based on a 30-year model, and Council advised that a shorter term 10-year model may be more appropriate, as modern precipitation conditions are dryer due to climate change and drought.

Considering a 10-year historic rainfall record, versus the previously used 30-year model, significantly reduces the expected precipitation per year. However, expanding the stormwater collection area increases the total stormwater runoff collected. The revised plan now proposed by staff expands the stormwater collection area from 1.23 acres to

10.18 acres, providing an anticipated runoff volume of 7.48 acre-feet per year.

During the July 20, 2022 meeting, Council discussed statistics on the studied costs for the development of stormwater projects from MWD’s Integrated Water Resources Plan (IWRP), citing that smaller scale projects, such as the one proposed, are expected to cost $1,750 to $12,000 per acre-foot in 2015 dollars. Staff have provided the source of this information in the image below1:

1 MWD IWRP 2015 Update, Report No. 1518, Page 5.2 Figure 5-1 https://www.mwdh2o.com/media/20011/2015-irp-update-reportweb.pdf, Appendix 12 – Cost Data https://www.mwdh2o.com/media/18034/2015-irp-update-tech-app-web.pdf 20 - 3
FIGURE 5-1
Summary of Future Resource Development Unit Costs 1
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2Stormwater Centralized. large-scale recharge projects that collect stormwater runoff from multiple parcels. 'Stormwater Distributed: smaller-scale projects and not centralized.

Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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MWD’s methodology to develop these costs included amortizing the capital cost of a project over 30 years at a 5% rate, adding annual maintenance expenses, and dividing by the volume of water captured and utilized in acre-feet. Updating MWD’s 2015 figures to 2022 dollars, utilizing Los Angeles Consumer Price Index (CPI), provides an expected cost range of $2,300 to $15,700 per acre-foot.

Cost Benefits of the Revised Project
The revised project configuration (Attachment 3) moves the underground cisterns from the City Hall staff lot to the public parking lot across the street at Hope Street and Mound Avenue. This location was recently designated by the Council as the proposed site for a solar panel array through the Clean Power Alliance (CPA) Power Ready program, which is expected to be in place for at least 20 years. This relocation reduces the potential conflict of future City Hall modifications that could affect the lifespan of the stormwater capture project. The cisterns are planned to be located underground in the driving isle area of the parking lot, whereas the solar panel footings would be located alongside the vehicle parking spaces. In addition, the cisterns are planned to be installed prior to the start of the solar panel construction, therefore the two projects are not expected to conflict in their time of installation or spatial proximity. Staff will work with the Clean Power Alliance and the subsequent solar system developer to accommodate the cistern system construction, operation, and maintenance into the solar system agreement and lease documents. Moving the project to the Mound/Hope parking lot also affords the opportunity to eventually expand from the currently proposed two (2) cisterns with a combined storage of 60,000 gallons, to up to eight cisterns (8) with a combined storage of 240,000 gallons in the future.

With the proposed two-cistern configuration, 3.37 acre-feet (1,098,118 gallons) of water can be captured from the 7.48 acre-feet of anticipated runoff per year. Using MWD’s same amortization methodology, this provides an $11,141 per acre-foot cost for the City’s $500,000 investment, which is well within the expected cost range in 2022 dollars. The stored water will be used to irrigate the existing parkway planter landscaping around City Hall through solar powered pumps. The existing landscaping surrounding City Hall has a current estimated irrigation demand of 0.3 acre-feet. Therefore, the future predicted stormwater capture volume of 3.37 acre-feet offers the possibility of up to 3.07 acre-feet (one million gallons) of water per year to be captured and stored in the cisterns. This water would be available for other non-potable applications, such as the irrigation of City trees in various locations through the use of a water tanker truck. The cost of an electric powered water tanker truck is included in the project equipment cost and a component of the City’s $500,000 investment.

As a further enhancement and cost savings, staff are proposing to utilize the underground cistern facility to store water from the City potable water system that is typically discharged to the storm drain system from routine hydrant flushing. Staff estimate that approximately 1 acre-foot per year of City water is released when staff open fire hydrants to remove silt, rust, debris, and stagnant water from City water pipes. Instead of being released to the street, and discharged into storm drain catch basins, water would be captured utilizing a water tanker truck, and then stored in the cisterns. An additional acre-foot of water (4.37 20 - 4
Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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ac-ft total), provides a reduced $8,592 per acre-foot cost for the City’s $500,000 investment – in addition to the cost saving from an otherwise lost acre-foot of produced and treated groundwater. A future expansion of the cistern system to 240,000 gallons would increase the annual stormwater capture to 6.61 acre-feet, and realize an even greater cost benefit of $4,934 per acre-foot (considering 7.61 acre-feet total with additional hydrant flushing water). If the initial project is approved, the City will seek $1.3 million in funding for the additional cistern expansion from local, state, and federal grant opportunities, including the California Department of Water Resources Urban Community Drought Relief Program.

Stormwater Compliance Benefits
Though there are significant cost effective water supply benefits to the project, the primary driver for the City to implement this installation is to achieve stormwater compliance. The federal Clean Water Act prohibits the discharge of pollutants into a "water of the United States" unless under a National Pollutant Discharge Elimination System (NPDES) permit.

Created in 1972 by the Clean Water Act, the NPDES permit program is authorized to State governments by the U.S. Environmental Protection Agency (EPA) to perform permitting, administrative, and enforcement aspects of the program. NPDES permits contain discharge limits, monitoring and reporting requirements, and other provisions to protect human health and the environment. The permit translates general requirements of the Clean Water Act into specific provisions tailored to the operations of each permittee discharging pollutants.

Section 303(d) of the Clean Water Act requires States to prepare a list of water bodies that do not meet water quality standards, and establish pollutant load allocations for each of these water bodies, that is, a total maximum daily load (TMDL) that will likely achieve attainment of water quality standards. A TMDL represents an amount of pollutant that can be released into a specific water body without causing a decline in water quality and beneficial uses.

Stormwater and urban runoff is conveyed through Municipal Separate Storm Sewer Systems (MS4s) and ultimately discharged into receiving waters of the Los Angeles Region. The Los Angeles Regional Water Quality Control Board (LARWQCB), under the jurisdiction of the State Water Resources Control Board (SWRCB), issues permits under the NPDES Program. The NPDES program requires municipalities and counties of medium and larger population sizes to obtain MS4 Permits for discharges of stormwater runoff. The City is a co-permittee for an NPDES Permit issued by the LARWQCB, along with Los Angeles County, the LA County Flood Control District, and the many incorporated cities within Los Angeles County.

The MS4 Permit contains effluent limitations, receiving water limitations, minimum control measures requirements, and TMDL provisions. California State law requires Regional Boards to include an implementation plan for TMDLs and these plans generally include compliance schedules. The MS4 Permit outlines the process for developing watershed management programs (WMP), or enhanced watershed management programs (EWMP), as part of the implementation plan for applicable TMDLs. 20 - 5
Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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The majority of South Pasadena’s land area is within the Upper Los Angeles River (ULAR) watershed. The ULAR EWMP requires the City to implement stormwater capture projects within this drainage area. Specifically, the EWMP's predicted stormwater capture capacity for the subwatershed that the project is within requires 13.3 acre-feet of stormwater capture capacity by 2028 (see EWMP Appendix 7A, Table 7A-40, included as Attachment 4). This project, categorized as a green street best management practices (BMP) project, will support the stated goals of the EWMP, and Hope Street and Mound Avenue are included in the EWMP as screened green street opportunities. The EWMP Implementation Strategy has set forth a goal of addressing Water Quality Priorities with 30% of the total control measure capacity made up of green streets, by the year 2028, and this project will contribute toward this goal. Within this subwatershed, the EWMP lists the implementation of both "green streets" and regional stormwater infiltration or capture/use projects as an optimal approach to reducing pollutant loading and meet water quality milestones.

If the Council decides to move forward with this opportunity, the MWD agreement (Attachment 1) includes certain procurement, insurance, indemnification, and intellectual property use requirements.

Fiscal Impact
The MWD Stormwater for Direct Use Pilot Program provides $440,000 in project construction costs and $60,000 for reporting costs, at a total of $500,000, which must be matched by the City. Stormwater and water efficiency project funding is available in the General Fund 101 Designated Stormwater Reserve, which has a current balance of $600,000, and the Water Efficiency Fund 503, which has a current balance of $985,737, and will net another $54,605 this year after expenditures. During the budget adoption process, Council discussion indicated interest in accessing these funds for this project.

Staff is proposing that the Council authorize appropriation of $500,000 for the City’s 50% portion of project costs, including $350,000 from the Water Efficiency Fund Account No. 503, and $150,000 from the General Fund Designated Stormwater Reserve Account No. 101.

Environmental Analysis
Installation of stormwater capture/irrigation equipment for an existing drainage system at an existing facility is a negligible expansion, and is therefore exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities." Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.
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Metropolitan Water District (MWD) Stormwater for Direct Use Pilot Program October 19, 2022

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Attachments

1. Stormwater for Direct Use Pilot Program Draft Agreement between Metropolitan Water District of Southern California, Upper San Gabriel Valley Municipal Water District, and City of South Pasadena for the City Hall Stormwater Direct Use Project

2. MWD Stormwater for Direct Use Pilot Program Informational Flyer

3. Revised South Pasadena City Hall Stormwater Direct Use Project Conceptual Plan

4. Excerpts from Upper Los Angeles Watershed (ULAR) Enhanced Watershed Management Program (EWMP) Table 6.E-18. Screened Green Street Opportunities and Appendix 7A, Table 7A-40 Compliance Targets and EWMP Implementation Plan.
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ATTACHMENT 1
Stormwater for Direct Use Pilot Program Draft Agreement between Metropolitan Water District of Southern
California, Upper San Gabriel Valley Municipal Water
District, and City of South Pasadena for the City Hall
Stormwater Direct Use Project
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AGREEMENT

BETWEEN

METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA,

UPPER SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT, AND CITY OF SOUTH PASADENA STORMWATER FOR DIRECT USE PILOT PROGRAM – SOUTH PASADENA CITY HALL

STORMWATER DIRECT USE PROJECT

AGREEMENT NUMBER
xxxxxx
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Table of Contents
USGVMWD and South Pasadena i Agreement No. xxxxxx
Paragraph…………………………………………………………………………………………………………………………………………Page Contract Cover Page
Explanatory Recitals......................................................................................................................................3 Terms Of Agreement.....................................................................................................................................4

1. Scope Of Work .................................................................................................................................4

2. Time And Term.................................................................................................................................4

3. Agreement Administrators..............................................................................................................4

6. Independent Contractor..................................................................................................................5

7. Consultants And Sub-Consultants....................................................................................................5

8. Metropolitan’s Maximum Amount Payable And Reimbursement Procedure ................................6

9. Billings And Payments......................................................................................................................7

10. Reporting Requirements..................................................................................................................8

11. Ownership And Responsibilities ......................................................................................................9

12. Business Outreach Program.............................................................................................................9

13. Successors And Assignment.............................................................................................................9

14. Use Of Materials..............................................................................................................................9

15. Intellectual Property ......................................................................................................................10

16. Representations.............................................................................................................................11

17. Legal Requirements .......................................................................................................................11

18. Guarantee And Warranty...............................................................................................................11

19. Indemnity.......................................................................................................................................11

20. Insurance........................................................................................................................................12

21. Audit...............................................................................................................................................15

22. Equal Employment Opportunity, Affirmative Action, And Notification Of Employee Rights Under The NLRA........................................................................................................................................16

23. Prohibited Relationships With Sanctioned Countries And Persons...............................................16 20 - 10
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USGVMWD and South Pasadena ii Agreement No. xxxxxx

24. Termination....................................................................................................................................17

25. Force Majeure Events....................................................................................................................18

26. Notices...........................................................................................................................................18

27. Severability.....................................................................................................................................19

28. Jurisdiction And Venue ..................................................................................................................19

29. Waiver............................................................................................................................................19

30. Entire Agreement...........................................................................................................................19

31. Joint Drafting..................................................................................................................................20 Signature Page ............................................................................................................................................21 Exhibit A – Scope Of Work ..........................................................................................................................22 Exhibit B – Reporting Schedule...................................................................................................................24 Exhibit C – Sample Invoice & Budget Tracking Sheet .................................................................................25 Exhibit D – Quarterly Progress Report........................................................................................................27 Exhibit E – Annual Monitoring Report & Database Collection....................................................................28 Exhibit F – Final Report ...............................................................................................................................31 Exhibit G – Acord Form Or Equivalent ........................................................................................................32 20 - 11
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USGVMWD and South Pasadena 3 Agreement No. xxxxxx

THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
AGREEMENT NO. XXXXXX

STORMWATER FOR DIRECT USE PILOT PROGRAM

SOUTH PASADENA CITY HALL STORMWATER DIRECT USE PROJECT
This Agreement is between THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA, a public agency of the State of California, organized and existing under The Metropolitan Water District Act of the State of California, hereinafter referred to as Metropolitan, Upper San Gabriel Valley Municipal Water District, hereinafter referred to as USGVMD, and City of South Pasadena, hereinafter referred to as South Pasadena. USGVMWD and South Pasadena may be collective referred to as “Agencies.” Explanatory Recitals

1. Metropolitan is a public agency of the State of California engaged in transporting, storing, and distributing water in the counties of Los Angeles, Orange, Riverside, San Diego, San Bernardino, and Ventura, within the State of California.

2. This Agreement is entered into with Agencies in response to the launch of the Stormwater for Direct Use Pilot Program (Pilot Program) on January 21, 2020. As approved in Board Letter 8-5 dated September 10, 2019, the Pilot Program encourages development and monitoring of new and existing direct-use stormwater projects by providing financial incentives for construction or retrofit of projects and supplemental monitoring and reporting costs. The primary purpose of the Pilot Program is to collect data from several region-wide stormwater projects. The data collected will provide a better understanding of actual stormwater runoff capture volumes, costs, and project performance. The Pilot Program will help evaluate the potential water supply benefits delivered by stormwater capture projects and provide a basis for potential future funding approaches.

3. USGVMWD, on behalf of South Pasadena submitted an online application for the South Pasadena City Hall Stormwater Direct Use Project (Project) on December 31, 2021. As approved in Board Letter X-X, dated [Date], the Board authorized Metropolitan to enter 20 - 12
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USGVMWD and South Pasadena 4 Agreement No. xxxxxx
into an agreement with a maximum of $500,000 for the construction, monitoring, and reporting related to the Project. The effective date of this Agreement is [Date].

4. Under this Program, South Pasadena shall perform the work on the Project and own the Project and USGVMWD shall be responsible to Metropolitan for monitoring that work and reporting the costs and other deliverables under the Agreement to Metropolitan.

5. Metropolitan desires to enter into this agreement with Agencies, and Agencies desire to perform the work according to the terms set forth hereinafter.

Terms of Agreement

1. Scope of Work
South Pasadena shall perform the work described in detail in the Scope of Work attached hereto as Exhibit A.
a. Any adjustments to descriptions, budget amounts, and schedules in Exhibit A, require written notice to, and approval by Metropolitan; South Pasadena must certify that any such adjustments do not materially change the basic scope of work, the scheduled deliverables, and/or the Maximum Cost to Metropolitan as identified in this Agreement.
b. South Pasadena shall be responsible for verifying completion of a consultant’s or sub-consultants work in accordance with Exhibit A.

2. Time and Term
Time is of the essence in the performance of services under this Agreement. This Agreement is in effect from the effective date of the Agreement through December 31, 2027, subject to earlier termination pursuant to Section 22 Termination below.

3. Agreement Administrators
a. In performing the work under this Agreement, USGVMWD shall coordinate all contact with Metropolitan through its Agreement Administrator. For purposes of this Agreement, Metropolitan designates Jessica Arm as the Agreement Administrator. Metropolitan reserves the right to change this designation upon written notice to USGVMWD.
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USGVMWD and South Pasadena 5 Agreement No. xxxxxx
b. For purposes of this Agreement, USGVMWD designates Thomas A. Love, General Manager as the Agreement Administrator for USGVMWD. USGVMWD reserves the right to change this designation upon written notice to Metropolitan. c. For purposes of this Agreement, South Pasadena designates Ted Gerber, Director of Public Works, as the Agreement Administrator for South Pasadena. South Pasadena reserves the right to change this designation upon written notice to Metropolitan.

4. Independent Contractor
South Pasadena agrees to complete the Scope of Work detailed in Exhibit A under this Agreement in the capacity of an independent contractor and neither South Pasadena and its participating entities, consultants, and sub-consultants nor any of their employees shall be considered to be an employee or agent of Metropolitan. Participating entities are other public and private entities, separate from South Pasadena, which South Pasadena has indicated are participating in the work to provide deliverables as identified in Exhibit A.

5. Consultants and Sub-consultants
a. Agencies shall be responsible to Metropolitan for all work to be performed under this Agreement. All consultants and sub-consultants and their billing rates shall be approved by the USGVMWD and shall be reflected in consultant and sub-consultant invoices submitted by USGVMWD to Metropolitan. Agencies shall be liable and accountable for any and all payments or other compensation to all consultants and sub-consultants performing services under any agreement with Agencies that is necessary and applicable to the performance and completion of this Agreement. Metropolitan shall not be liable for any payment or other compensation for any consultants or sub-consultants. b. South Pasadena’s contracts with consultants and sub-consultants shall require consultants and sub-consultant to maintain Workers’ Compensation and Automobile Liability insurance as required by the State of California and include the following articles: Intellectual Property, Nonuse of Intellectual Property of 20 - 14
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USGVMWD and South Pasadena 6 Agreement No. xxxxxx
Third Parties, Audit, Indemnity and Equal Employment Opportunity and Affirmative Actions as set forth in this Agreement.
c. As applicable, South Pasadena’s use of consultants and sub-consultants shall adhere to the requirements of Metropolitan’s Business Outreach Program as provided herein.

6. Metropolitan’s Maximum Amount Payable and Reimbursement Procedure a. Metropolitan’s maximum monetary contribution for the Project shall not exceed $500,000. Agencies shall be responsible for all costs in excess of Metropolitan’s payment as specified in this Agreement.
b. USGVMWD must include documentation in invoices that responsible parties have been paid for the costs submitted during the invoice period. The invoices should include a cover letter with a brief summary of the work completed under the costs invoiced and a discussion of any milestones reached or problems encountered during the period invoiced.
c. Metropolitan will reimburse costs incurred, for the following components:
i. Construction: Maximum Metropolitan payment of $440,000 (1:1 match of eligible costs) for the construction portion of the Project.

A 20 percent retention of funds will be held from each
Metropolitan water invoice credit until Project construction is completed.
ii. Monitoring/Reporting: Maximum Metropolitan payment of $60,000 ($20,000 per report) for a total of three reports, to cover the additional time and effort required to produce the data needed for this Pilot Program.
iii. In-kind services are not eligible for reimbursement and shall not be included in USGVMWD invoices to Metropolitan. In-kind services include, but are not limited to, work performed by staff of South Pasadena or staff of South Pasadena’s participating entities, and related expenses (e.g., travel, overhead, etc.). 20 - 15
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USGVMWD and South Pasadena 7 Agreement No. xxxxxx
d. Eligible costs include work starting no earlier than the effective date of the Agreement, which is in compliance with the requirements of this Agreement and as set forth in Exhibit A. Metropolitan will not accept costs for work performed before the effective date of the Agreement.

7. Billings and Payments
a. All invoices related to the Project must be submitted by USGVMWD to Metropolitan during the term of this Agreement to be considered for payment under the provisions of this Agreement. Invoices received after the end date of this Agreement will not be paid unless Metropolitan, in its sole discretion, grants Agencies, in writing, an extension of time to complete the work and submit its invoices. A sample invoice is provided in Exhibit C. b. USGVMWD shall submit quarterly invoices for eligible costs to Metropolitan’s Accounts Payable Section, whose email address
is [email protected], and provide a copy to the Agreement Administrator at [email protected]. Any change of address must be submitted in writing to Metropolitan’s Professional Services Contracting Team at [email protected]. Without proper notification of an address change, USGVMWD’s invoice payment may be delayed. c. The individual listed in this Agreement as USGVMWD’s key personnel or other identified designee shall sign and certify the invoice to be true and correct to the best of his/her knowledge. Consultant’s invoices shall include the following information:
i. Consultant’s name and mailing address, South Pasadena’s name and mailing address, Metropolitan’s project name and agreement number, the beginning and ending billing dates, the maximum amount payable, a summary of costs for the current invoice, amount due for this invoice, and cumulative total amount previously invoiced.
ii. Those invoices with consultant labor charges shall be itemized by date of service, employee name, title/classification, corresponding labor rate, 20 - 16
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USGVMWD and South Pasadena 8 Agreement No. xxxxxx
number of hours worked, description of work performed, total amount due for labor charges.
d. Subject to the approval of the Agreement Administrator, Metropolitan shall make payment to South Pasadena 30 days after the date of the invoice.

USGVMWD’s invoices submitted more than 90 days after completion of work, may be delayed or not paid.
e. Metropolitan and USGVMWD have entered into agreements for other projects in addition to this Agreement. Each agreement contains specific terms and conditions, payment processes, and project performance criteria. Unless approved in writing by Metropolitan, these agreements are independent from each other, and one agreement shall not be used to fulfill the performance requirements under other agreements. These provisions shall also apply to all future incentive agreements between Metropolitan and Agency.

8. Reporting Requirements
a. USGVMWD shall submit quarterly progress reports to Metropolitan, accompanying each invoice, on the fifteenth day of the following month after the proceeding quarter, and in accordance with the reporting schedule in Exhibit B, Reporting Schedule. USGVMWD shall, at a minimum, include the items listed in Exhibit C, Quarterly Progress Report, and USGVMWD shall document all activities and expenditures to date in the progress reports. The submittal of these reports is a requirement for ongoing disbursement of funds. b. Upon completion of the Project, USGVMWD shall prepare and submit three Annual Monitoring Reports and a Final Report to Metropolitan, which shall include, at a minimum, the items listed in Exhibit D, Annual Monitoring Report & Database Collection, and Exhibit E, Final Report, respectively. All reportsshall be submitted in digital format and approved by Metropolitan prior to payment of funds by Metropolitan.
c. Failure of USGVMWD to submit Progress Reports , Annual Monitoring Reports, or Final Report within the timeframe established in Exhibit B or within any authorized extension of time will be a breach of this agreement. 20 - 17
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USGVMWD and South Pasadena 9 Agreement No. xxxxxx

9. Ownership and Responsibilities
a. South Pasadena shall be the sole owner of Project facilities. Neither Metropolitan nor USGVMWD shall have no ownership right, title, security interest or other interest in the Project facilities.
b. South Pasadena shall be solely responsible for all design, environmental compliance, right-of-way acquisitions, permits, construction, and cost of the Project and all modifications thereof.
c. South Pasadena shall be solely responsible for operating and maintaining the Project, in accordance with all applicable local, state, and federal laws.

Metropolitan shall have no rights, duties or responsibilities for operation and maintenance of Project facilities.

10. Business Outreach Program
It is the policy of Metropolitan Water District to solicit participation in the performance of all construction, professional services, procurement contracts, supplies, and equipment procured by Metropolitan by all individuals and businesses, including but not limited to small businesses, locally owned businesses, women, minorities, disabled veterans, and economically disadvantaged enterprises. In performing services under this Agreement, South Pasadena shall endeavor to further this policy whenever practicable.

11. Successors and Assignment
This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Agencies, including its participating entities, consultants, and subconsultants, shall not assign or transfer their interest in this Agreement.

12. Use of Materials
Metropolitan will make available to USGVMWD such materials from its files as may be required by USGVMWD to perform services under this Agreement. Such materials shall remain the property of Metropolitan while in USGVMWD’s possession. Upon termination of this Agreement and payment of outstanding invoices of USGVMWD, or completion of work under this Agreement, USGVMWD shall turn over to Metropolitan any property of Metropolitan in its 20 - 18
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USGVMWD and South Pasadena 10 Agreement No. xxxxxx
possession and any calculations, notes, reports, electronic files, or other materials prepared by USGVMWD in the course of performing the services under this Agreement.

13. Intellectual Property
a. All right, title and interest in all intellectual property conceived or developed pursuant to this Agreement shall be the property of South Pasadena and South Pasadena hereby grants Metropolitan and its member public agencies a perpetual, nonexclusive license, at no cost, to use the intellectual property developed in the course of the work performed under this Agreement by South Pasadena or any contractor and consultant working on the Project as described in Exhibit A. As used herein, the term “intellectual property” includes, but is not limited to, all inventions, patents, copyrightable subject matter, copyrights, test data, trade secrets, other confidential information and software. b. South Pasadena agrees that all results produced in the performance of this Agreement may be released to the public.
c. Metropolitan may utilize any material prepared or utilize work performed by Agencies pursuant to this Agreement, including computer software, in any manner which Metropolitan deems proper without additional compensation to Agencies. Agencies shall have no responsibility or liability for any revisions, changes, or corrections made by Metropolitan, or any use or reuse pursuant to the paragraph unless Agencies accept such responsibility in writing. d. South Pasadena shall include the following language in its agreement with any consultant or contractor retained by South Pasadena City to work on the Project:
“All intellectual property developed pursuant to this Agreement is owned by South Pasadena. As used herein, the term ‘intellectual property’ includes, but is not limited to, all inventions, patents, copyrightable subject matter, copyrights, test data, trade secrets, other confidential information and software.” e. Agencies shall promptly notify Metropolitan, in writing, of all intellectual property conceived or developed in the course of their work for Metropolitan under this Agreement.
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USGVMWD and South Pasadena 11 Agreement No. xxxxxx

14. Representations
Each Party represents that it is represented by legal counsel, that it has reviewed this Agreement and agrees that:
a. This Agreement is legally enforceable;
b. Metropolitan may legally recover the costs incurred by Metropolitan pursuant to this Agreement in the water rates charged to its Member Agencies, including USGVMWD.

15. Legal Requirements
South Pasadena shall secure and maintain all licenses or permits required by law and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the Project work.

16. Guarantee and Warranty
a. Agencies guarantee and warrant that the Project work shall be performed and completed in accordance with generally accepted industry standards, practices, and principles applicable to the work.
b. Representatives of Metropolitan and USGVMWD shall at all times have access to the Project work for purposes of inspecting same and determining that the work is being performed in accordance with the terms of this Agreement.

17. Indemnity
a. South Pasadena assumes all risk of injury to its employees, agents, consultants, sub-consultants, and contractors, including loss or damage to property, in the performance of this Agreement, except for those losses due to Metropolitan’s negligence, recklessness or willful misconduct.
b. South Pasadena shall defend, indemnify, and hold harmless Metropolitan, USGVMWD, their Board of Directors, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property to the proportionate extent arising out of, pertaining to, or related to South Pasadena’s and its participating entities’, consultants’, and sub20 - 20 1111
USGVMWD and South Pasadena 12 Agreement No. xxxxxx
consultants’ negligence, recklessness or willful misconduct in the performance of this Agreement, including any claims, suits, or causes of action by any employee of the South Pasadena and its participating entities, consultants, and subconsultants relating to his or her employment status with Metropolitan and/or rights to employment benefits from Metropolitan.

18. Insurance
a. South Pasadena shall procure and maintain or cause to be maintained for the duration of this Agreement insurance, or a program of self insurance, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by South Pasadena and its participating entities, consultants, and sub-consultants, and their agents, representatives, or employees.
b. South Pasadena shall sustain proof of insurance coverage in an updated ACORD form (attached hereto as Exhibit G), or equivalent, which in the case of selfinsurance consists of a letter outlining the risk financing program, and incorporated by reference, during the term of this Agreement. Failure to provide the updated insurance ACORD form, or equivalent, annually may result in the withholding of South Pasadena’s invoice payment. South Pasadena shall list the agreement number on the ACORD form, or equivalent, and email to Metropolitan’s Agreement Administrator at
[email protected] and a copy to
[email protected].
c. Minimum Scope of Insurance
Coverage shall be at least as broad as:
i. Insurance Services Office Commercial Liability coverage (occurrence Form CG0001).
ii. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1, (any auto).
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USGVMWD and South Pasadena 13 Agreement No. xxxxxx
iii. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
iv. Professional Liability or Errors and Omissions Liability insurance appropriate to South Pasadena’s profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.
d. Minimum Limits of Insurance
South Pasadena shall maintain limits no less than:
i. General Liability: Including operations, products and completed operations as applicable, $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Project or location, or the general aggregate limit shall be twice the required occurrence limit.
ii. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
iii. Workers’ Compensation: Shall be furnished in accordance with statutory requirements of the State of California and shall include Employer’s Liability coverage of $1,000,000 per accident for bodily injury or disease.
iv. Professional Liability or Errors and Omissions Liability: $1,000,000 per claim, with a $2 million aggregate.
e. Acceptability of Insurers: Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A:VIII. A non-admitted carrier may be used with prior approval from Metropolitan, with an A.M. Best rating of no less than A: X. An exception to these standards will be made for the State Compensation Insurance Fund when not specifically rated. 20 - 22
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USGVMWD and South Pasadena 14 Agreement No. xxxxxx
f. General Liability and Automobile Liability Endorsements: The commercial general liability policy and automobile policies are to contain, or be endorsed to contain, the following provisions:
i. Metropolitan, USGVMWD, their officers, officials, employees and agents are to be covered as additional insureds as respect to liability arising out of work or operations performed by or on behalf of South Pasadena; or automobiles owned, leased, hired or borrowed by South Pasadena.
ii. For any claims related to this Project, South Pasadena’s insurance coverage shall be primary insurance as respect to Metropolitan, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by Metropolitan, its officers, officials, employees or agents shall be excess of South Pasadena’s insurance and shall not contribute with it.
iii. Each insurance policy required by this clause shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to Metropolitan.
iv. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. g. Other Endorsements and Insurance Provisions
i. All rights of subrogation under the property insurance policy (if the policy is required) have been waived against Metropolitan. ii. The workers’ compensation insurer, agrees to waive all rights of subrogation against Metropolitan for injuries to employees of the insured (South Pasadena) resulting from work for Metropolitan or use of Metropolitan’s premises or facilities.
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USGVMWD and South Pasadena 15 Agreement No. xxxxxx
iii. If General Liability, Pollution and/or any Asbestos Pollution Liability and/or professional liability or Errors & Omissions coverage are written on a claims-made form:
1) The “Retro Date” must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained for at least five (5) years after completion of the contract work. On Metropolitan’s request, South Pasadena shall provide evidence of
insurance verifying that coverage is/was in effect during said five-year period.
3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the contract effective date, South Pasadena must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
4) A copy of the claims reporting requirements must be
submitted to Metropolitan for review if requested.

19. Audit
a. Agencies shall be responsible for ensuring the accuracy and propriety of all billings and shall maintain all supporting documentation for the period specified below.
b. Metropolitan will have the right to audit Agencies’ invoices and all supporting documentation for purposes of compliance with this Agreement during the term of this Agreement and for a period of three years following completion of the Project as defined under this Agreement.
i. Agencies shall be responsible for maintaining the supporting documentation for a period of three years following completion of the Project as defined under this agreement
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USGVMWD and South Pasadena 16 Agreement No. xxxxxx
c. Upon reasonable notice from Metropolitan, Agencies shall cooperate fully with any audit of its billings conducted by Metropolitan and shall permit access to its books, records and accounts as may be necessary to conduct such audits.

20. Equal Employment Opportunity, Affirmative Action, and Notification of Employee Rights Under the NLRA
Metropolitan is an equal opportunity employer and a federal contractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a), and 41 CFR 60-741.5(a) and that these regulations are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, or disability. The parties additionally agree that, as applicable, they will abide by the written affirmative action program requirements of 41 CFR 60-1.40, 41 CFR 60-300.40, and 41 CFR 60-741.40. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. The parties further agree that, as applicable, they will abide by the requirements of Federal Acquisition Regulation Clauses 52.222-26 (Equal Opportunity), 52.222-35 (Equal Opportunity for Veterans), 52.222-36 (Affirmative Action for Workers with Disabilities), and

52.222-40 (Notification of Employee Rights Under the National Labor Relations Act) and that these regulations are incorporated herein by reference. Agencies agree to submit to Metropolitan evidence of compliance with this section, as applicable, within 30 days of a request.

21. Prohibited Relationships with Sanctioned Countries and Persons Agencies represent and warrant that both 1) Agencies’, and 2) to Agencies’ knowledge, its directors, officers, employees, subsidiaries, participating entities, consultants, and subconsultants, are not engaged in any business transactions or other activities prohibited by any laws, regulations or executive orders relating to terrorism, trade embargoes or money 20 - 25
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USGVMWD and South Pasadena 17 Agreement No. xxxxxx
laundering (“Anti-Terrorism Laws”), including Executive Order No. 13224 on Terrorist Financing, effective September 24, 2001 (the “Executive Order”), the Patriot Act, and the regulations administered by the Office of Foreign Assets Control (“OFAC”) of the U.S. Department of Treasury, including those parties named on OFAC’s Specially Designated Nationals and Blocked Persons List. Agencies are in compliance with the regulations administered by OFAC and any other Anti-Terrorism Laws, including the Executive Order and the Patriot Act. In the event of any violation of this section, Metropolitan shall be entitled to immediately terminate this Agreement and take such other actions as are permitted or required to be taken under law or in equity.

22. Termination
a. Metropolitan may terminate this Agreement with or without cause by providing written notice to Agencies not less than thirty (30) days prior to an effective termination date. Metropolitan’s only obligation in the event of termination prior to completion of construction will be payment of fees, expenses, and noncancellable costs incurred prior to notification by the Agencies regarding breach of contract, including any retainage withheld by Metropolitan, in conformity with this Agreement up to and including the effective date of termination. b. Agencies may terminate this Agreement with or without cause by providing written notice to Metropolitan not less than thirty (30) days prior to an effective termination date. If Agencies terminate after start of operation of the Project, Agencies must provide all data collected prior to the effective date of termination. Metropolitan’s only obligation in the event of termination will be payment of fees and expenses incurred in conformity with this Agreement up to and including the effective date of termination.
c. This Agreement may be terminated by Metropolitan upon written notice to the Agencies if the Project has not started operation within two years from the effective date of the Agreement.
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USGVMWD and South Pasadena 18 Agreement No. xxxxxx

23. Force Majeure Events
a. Excuse to Performance: In addition to specific provisions of the Agreement, lack of performance by any Party shall not be deemed to be a breach of this Agreement, where delays or defaults are due to acts of God, or the elements, casualty, strikes, lockouts, or other labor disturbances, acts of the public enemy, orders or inaction of any kind from the government of the United States, the State of California, or any other governmental, military or civil authority (other than Metropolitan, or another party to this Agreement), war, insurrections, riots, epidemics, landslides, lightning, droughts, floods, fires, earthquakes, civil disturbances, freight embargoes, or any other inability of any Party, whether similar or dissimilar to those enumerated or otherwise, which are not within the control of the Party claiming such inability or disability, which such Party could not have avoided by exercising due diligence and care and with respect to which such Party shall use all reasonable efforts that are practically available to it in order to correct such condition (such conditions being herein referred to as "Force Majeure Events").
b. Responding to Force Majeure Events: The Parties agree that in the event of a Force Majeure Event which substantially interferes with the implementation of this Agreement, the Parties will use their good faith efforts to negotiate an interim or permanent modification to this Agreement which responds to the Force Majeure Event and maintains the principles pursuant to which this Agreement was executed.

24. Notices
Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service or emailed and addressed to the contracting parties as follows:

Metropolitan Water District
of Southern California
Post Office Box 54153
Los Angeles, CA 90054-0153
Upper San Gabriel Valley Municipal Water
District
602 Huntington Dr B
Monrovia, CA 91016
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USGVMWD and South Pasadena 19 Agreement No. xxxxxx
Attention: Jessica Arm
Email: JArm@@mwdh2o.com
City of South Pasadena
1414 Mission St
South Pasadena, CA 91030
Attention: H. Ted Gerber
Email: [email protected]
Attention: Thomas A. Love
Email: [email protected]
Any party may change the address to which notice or communication is to be sent by providing advance written notice to the other party.

25. Severability
If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.

26. Jurisdiction and Venue
This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. The Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the proper venue of any action brought thereunder is and shall be Los Angeles County, California.

27. Waiver
No delay or failure by any party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. A waiver to be valid shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.

28. Entire Agreement
a. This writing contains the entire agreement of the parties relating to the subject matter hereof; and the parties have made no agreements, representations, or warranties either written or oral relating to the subject matter hereof which are 20 - 28
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USGVMWD and South Pasadena 20 Agreement No. xxxxxx
not set forth herein. Except as provided herein, this Agreement may not be modified or altered without formal amendment thereto.
b. Notwithstanding the foregoing, and to realize the purpose of this Agreement, the Agreement Administrator may issue a written modification to the Scope of Work, if this modification will not require a change to any other term of this Agreement.

29. Joint Drafting
All parties have participated in the drafting of this Agreement. //////
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USGVMWD and South Pasadena 21 Agreement No. xxxxxx
Signature Page
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date last written below.

THE METROPOLITAN WATER DISTRICT

OF SOUTHERN CALIFORNIA
UPPER SAN GABRIEL VALLEY MUNICIPAL Adel Hagekhalil
VALLEY WATER DISTRICT General Manager
By By
Thomas A. Love Brad Coffey
General Manager Group Manager
Water Resource Management
Date Date
APPROVED AS TO FORM: APPROVED AS TO FORM:

Marcia L. Scully
General Counsel
By By
Andrew L. Jared Setha Schlang
City Attorney Deputy General Counsel
Date Date

CITY OF SOUTH PASADENA
By
H. Ted Gerber
Director of Public Works
Date
Analyst Initials: agr# - date
Attachments
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USGVMWD and South Pasadena 22 Agreement No. xxxxxx
Exhibit A – Scope of Work

STORMWATER FOR DIRECT USE PILOT PROGRAM

SOUTH PASADENA CITY HALL STORMWATER DIRECT USE PROJECT

1.0 Project Description
The project involves installation of new underground cisterns inside the existing City Hall staff parking lot plus drainage improvements in the surrounding area to redirect stormwater runoff to the cisterns. The project also includes improvements and minor alterations to existing landscaping, and an irrigation system to utilize the stored stormwater for landscape irrigation with solar powered pumps.

The Project will capture stormwater from 1.22 acres of roof top and paved parking areas that comprise the cisterns’ drainage area. According to records at weather station USW00093134 located at the University of Southern California (USC) downtown Los Angeles Campus, the average annual precipitation for period 1989 to 2019 is 13.93 inches per year. Based on the cistern drainage area characteristics, this results in an average annual runoff of 1.23 ac-ft per year. Long-term daily modeling of the system shows that the proposed cistern will capture 1.15 ac-ft/yr (93%) of the runoff, with the remaining 0.08 ac-ft/yr resulting from intense storms that exceed the capacity of the cisterns.

2.0 Proposed Water Savings Estimate
Water captured by the cisterns will be used to irrigate existing and proposed new landscaping in the parking lots and parkways along adjacent streets totaling 12,400 square feet. The consumptive water demand for this landscaped area is estimated at 1.19 ac-ft/year. Therefore, the water captured by the cisterns is more than 96% of the estimated consumptive water demand of the landscaped area. Table below shows the project estimated water savings.

Estimated Water Savings, ac-ft/yr
Total Stormwater
Runoff
Captured
Stormwater
Irrigation Water
Demand
Water Savings

1.23 1.15 1.19 1.15

3.0 Proposed Monitoring Methods
Project will monitor stormwater capture and water savings by using flow meters at; 1) Inflow to the cisterns, 2) Outflow from the cisterns, and 3) Drawdown pipe to the sanitary sewer. This data will provide a complete picture of the system water balance. In addition, the project will monitor water levels in the cisterns to guide system operation, scheduling and drawdown, and as a quality check on the flow monitoring data. Real-time project flow and level monitoring data will be available online.

TO BE UPDATED WITH

REVISED PROJECT DETAILS
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USGVMWD and South Pasadena 23 Agreement No. xxxxxx

4.0 Cost Estimates
*20% retention from each invoice (totaling $88,000) will be held by Metropolitan until completion of the Project’s construction.

5.0 Updated Project Schedule
The following is an overview of the milestones and remaining schedule for the Project.

Work completed to date consists of; 1) concept plans, 2) hydrology/hydraulic study and modeling, 3) sizing of major equipment (cisterns, pipes, pumps, solar), and 4) cost estimate.

Following table shows the preliminary milestone schedule of remaining work for the project.

Preliminary Milestone Schedule
Milestone Completion Date

1. City of S. Pasadena Funding Approval July 2022

2. Design-Build Award August 2022

3. 60% PS&E Package October 2022

4. Begin Construction December 2022

5. Substantive Completion August 2023
Project Milestone Total Project
Cost
Metropolitan
Funding Amount
Project Construction $1,020,000 $440,000*
Annual Monitoring Report No. 1 $-- $20,000
Annual Monitoring Report No. 2 $-- $20,000
Annual Monitoring Report No. 3 & Final Report $-- $20,000 Total: $1,020,000 $500,000

TO BE UPDATED WITH

REVISED PROJECT DETAILS
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USGVMWD and South Pasadena 24 Agreement No. xxxxxx
Exhibit B – Reporting Schedule

1.0 Invoices and Progress Reports
Invoices and progress reports shall be submitted quarterly, per the reporting schedule below, throughout the Project’s construction period.

Reporting Period Due Date
Quarter 1 (Jan. 1 – Mar. 31) May 15th
Quarter 2 (Apr. 1– Jun. 30) August 15th
Quarter 3 (Jul. 1 – Sep. 30) November 15th
Quarter 4 (Oct. 1– Dec. 31) February 15th

2.0 Annual Monitoring Reports and Database Collection, and Final Report Upon start of operation, the Project will begin the three-year monitoring and reporting period.

Below is an example reporting schedule, assuming the Project begins operation in August 2023.

Report Reporting Period* Due Date
Annual Monitoring Report No. 1 Aug. 1, 2023 – Jun. 30, 2025 Jul. 31, 2025 Annual Monitoring Report No. 2 Jul. 1, 2025 – Jun. 30, 2026 Jul. 31, 2026 Annual Monitoring Report No. 3 Jul. 1, 2026 – Jun. 30, 2027 Jul. 31, 2027 Final Report Nov. 1, 2027 – Jun. 30, 2027 Jul. 31, 2027 *Reporting period must capture a full fiscal year of data. 20 - 33
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USGVMWD and South Pasadena 25 Agreement No. xxxxxx
Exhibit C – Sample Invoice & Budget Tracking Sheet
BILL TO INVOICE Metropolitan Water District of Southern California Accounts Payable Section
P.O. Box 54153
Los Angeles, CA 90054-0153
[email protected]

AGENCY NAME INVOICE DATE INVOICE NUMBER INVOICE PERIOD

ADDRESS PROJECT NAME

CONTACT CONTACT PHONE AGREEMENT NUMBER

ELIGIBLE PROJECT-RELATED EXPENSES

DESCRIPTION OF WORK DURING PERIOD
(e.g., consultant costs and hours, materials and supplies, etc.) COST

MONITORING REPORTS
REPORT # SUBMITTED DATE COST
1 2
3 TOTAL COSTS PAID FOR CURRENT INVOICE $ -
ELIGIBLE REIMBURSABLE COSTS (UP TO $440,000 OF TOTAL COSTS) RETENTION (20% OF ELIGIBLE REIMBURSABLE COSTS) $ -

REQUESTED AMOUNT - RETENTION
(80% OF ELIGIBLE REIMBURSABLE COSTS)
$ -

MAXIMUM AWARD AMOUNT
$ -

PAID TO DATE CUMULATIVE

RETENTION

ELIGIBLE

REIMBURSABLE

COSTS FOR CURRENT

INVOICE

CUMULATIVE

REIMBURSABLE
COSTS

REMAINING AWARD

BALANCE
$ - $ - $ - $500,000 $-
By signing this invoice, agency certifies that work described herein is accurate and correct record of services performed for metropolitan under this agreement and this work has not been billed on any other client or study partner invoices.

PROJECT MANAGER
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USGVMWD and South Pasadena 26 Agreement No. xxxxxx
Exhibit C – Sample Invoice & Budget Tracking Sheet
BILL TO:

BUDGET TRACKING

PROJECT NAME INVOICE PERIOD INVOICE NUMBER
Metropolitan Water District of Southern California
Accounts Payable Section
P.O. Box 54153
Los Angeles, CA 90054-0153

AGREEMENT NUMBER
xxxxxx

A B C D E F G H

DESCRIPTION OF
WORK

TOTAL COSTS

PAID FOR

CURRENT INVOICE

ELIGIBLE

REIMBURSABLE

COSTS FOR

CURRENT INVOICE
(UP TO 50% OF B)

CUMULATIVE
COSTS
(INCLUDING

CURRENT

INVOICE)

CUMULATIVE

ELIGIBLE

REIMBURSABLE

COSTS (INCLUDING

CURRENT INVOICE)
(UP TO 50% OF D)
TOTAL

MONITORING

COSTS PAID

TO DATE

TOTAL AWARD
AMOUNT

REMAINING

AWARD BALANCE
(G – (E+F))
TOTAL

CUMULATIVE

RETENTION

CUMULATIVE
REIMBURSABLECOSTS $ -
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USGVMWD and South Pasadena 27 Agreement No. xxxxxx
Exhibit D – Quarterly Progress Report
At a minimum, the following items shall be included in the Quarterly Progress Reports.

1. Cover Letter
Provide a brief description of the submittal, including the time period of the invoice, the amount invoiced in the respective invoice period, a list of items being submitted, and contact information. The letter must be signed and include the following language:
“I am informed and believe that the information contained in this report is true and that the supporting data is accurate and complete.”

2. Progress Report

2.1 Project Status
a) Describe work performed during the stated period, by task. b) Describe major accomplishments, such as:
i. Tasks achieved
ii. Milestones met and deliverables completed
iii. Meetings held or attended
iv. Press release, etc.
c) Where applicable, describe how the activities carried out differed from the plans outlined in the Project Scope of Work. Identify any problems encountered in the performance of the work under this Agreement, and how these matters were addressed. d) If the stated period’s objectives were not met, explain why and how these goals will be approached for the next reporting period.

2.2 Cost Information
a) Identify costs incurred during the stated period by [Agency] and each partnering/supporting entity working on the Project.
b) Discuss how the actual budget is progressing in comparison to the latest Project budget.

Describe any differences that occurred, identifying budget impacts and/or problems encountered, and describe how these matters will be addressed for the next reporting period.
c) Provide a revised budget, by task, if changed from the latest Project budget.

2.3 Schedule Information
a) Provide a Project schedule showing actual progress versus planned progress from the latest schedule.
b) Discuss how the actual schedule is progressing in comparison to the latest Project schedule.

Justify any differences that occurred, identifying schedule impacts and/or problems encountered, and describe how these matters will be addressed for the next reporting period.
c) Provide a revised schedule, by task, if changed from the latest Project schedule. 20 - 36
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USGVMWD and South Pasadena 28 Agreement No. xxxxxx
Exhibit E – Annual Monitoring Report & Database Collection Project Site General Information
Site Name
Site Address
City
County
Zipcode
Member Agency
Project Site Background Information
Updated Construction/Installation
Costs
Detailed Maintenance Costs
Monitoring Costs
Age of Development
Drainage Area Acres
Principal Land Use
(Industrial, commercial, institutional,
highways and/or freeways, open
space, or other)
Secondary Land Use
(Industrial, commercial, institutional,
highways and/or freeways, open
space, or other)
Percent Impervious
Main Type of Conveyance
(Curb and gutters, grass swales, or
both)
Annual Monitoring Report Information
Total Amount of Stormwater Captured
Capture Frequency
Cistern Size
Amount Applied
Frequency of Application
Detention Time
Type of Meter
Type of Site
(School, park, golf course, industrial
and commercial site, cemetery, etc.)
Nearest CIMIS Weather Station #1

1 The nearest California Irrigation Management Information System (CIMIS) station can be found here. 20 - 37
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USGVMWD and South Pasadena 29 Agreement No. xxxxxx
Please provide the monthly total precipitation amounts during the past monitoring period based on the nearest CIMIS weather station. Please add additional rows as needed.

Month/Year Project Site- Total Precipitation
Amount (in)
CIMIS Station- Total Precipitation
Amount (in)2
Describe in more detail the weather patterns from this past year. For example, how many months, if any, were there storm events? In which months did the storm events occur? How did the weather patterns affect how the captured stormwater was collected and managed? Describe in more detail as to how the stormwater was used in this past year. For example, was the water beneficially used or discharged.

Describe in more detail as to how the captured stormwater was managed in this past year. For example, was the stormwater used immediately once captured, stored until cistern was full before use, or other.

2 Hourly, daily, monthly, and annual CIMIS data is available here. 20 - 38
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USGVMWD and South Pasadena 30 Agreement No. xxxxxx
Below are the items that will be required in the annual database collection. An Excel spreadsheet will be provided upon completion of the Project.

Variable Description Variable Description Variable Description Site Name Name of the project site Event # Number for each event Event # Number for each event Site Address Address of the project site Site Name Name of the project site Site Name Name of the project site City City where the project site is located Event Type Dry weather event or storm event Event Type Dry weather event or storm event County County where the project site is located Days Since Last Storm Event The number of days since the last storm event Outflow- Date The date of the event's outflow Zipcode Zipcode where the project site is located Inflow- Date The date of the event's inflow Outflow- Meter Time The time of the meter read for the outflow of the event Member Agency Agency of the project site Inflow- Meter Time The time of the meter read for the inflow of the event Outflow- Meter read The amount of water measured by the outflow meter Climate Zone Zone of the project site Inflow- Meter Read The amount of water measured by the inflow meter Meter Read Units The units of measurement for the meter read (gallons, ccf, etc.) CIMIS Weather Station # The station number of the nearest CIMIS weather station to the project site Meter Read Units The units of measurement for the meter read (gallons, ccf, etc.) Age of Development Age of the project site Precipitation Depth of the Meter Read (in)
The precipitation depth (in inches) measured at the time of the meter read
Primary Land Use
Primary use of the project site: Industrial, residential, commercial, institutional, highways and/or freeways, open space, or other
Daily Precipitation Depth at
the Project Site (in)
The total daily precipitation depth (in inches) at the project site
Secondary Land Use
Secondary use of the project site: Industrial, residential, commercial, institutional, highways and/or freeways, open space, or other
Daily Precipitation Depth at
the CIMIS Station (in)
The total daily precipitation depth (in inches) at the nearest CIMIS weather station
Percent Impervious Percentage of the site covered by imprevious surfaces Runoff (in) Total runoff depth in inches Main Type Conveyance Curb and gutters, grass swales, or both Runoff Vol Coef for Site The total runoff divided by total precipitation depth for the catchment
Controls The stormwater controls used in the water: detention storage, wet pond, or none Calculated Rv Volumetric runoff coefficient for the storm event Type of Meter Type of meter used on the project site Month of the Storm Event If a storm event occurred, please indicate the month(s) to which that the storm event took place
Site Information Inflow Event Information Outflow Event Information User Guide for the Storm Event Database
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USGVMWD and South Pasadena 31 Agreement No. xxxxxx
Exhibit F – Final Report
Describe your general findings and results of your stormwater project. When writing your description, consider the following questions:
 Did your project perform to your expectations?
 How much water did you capture and save through your project?  Did your project capture as much stormwater as you had anticipated?  What were the water quality benefits and costs savings from your project? Were there any changes to how the stormwater was beneficially used during the term of the Pilot Program? For example, was the stormwater captured or stored differently during the Program? If so, what were the reasons for these changes and how did these changes impact how the stormwater was managed?
What lessons did you learn from your project during the term of the Pilot Program? Is there any additional information you would like to provide regarding the collection and management of your stormwater program?
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USGVMWD and South Pasadena 32 Agreement No. xxxxxx
Exhibit G – ACORD Form or Equivalent
20 - 41
ACORD™ CERTIFICATE OF ISSUE DATE (MM/DD/YY)

INSURANCE
Producer THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORM A-Tl ON

ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

COMPANIES AFFORDING COVERAGE
Compan y
CODE SUB-CODE Letter A
INSURED Compan y
Letter B
Company
Letter C
Compan y
Letter D

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY

PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT

TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. co TYPE OF rNSURANCE POLICY POLICY POLICY LIMITS

LTR NUMBE EFFECTIVE EXPIRATI ON

R DATE DATE
(Ml\.1/DD/YY) (MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE $
0 COMMERCIAL GENERAL PRODUCTS-COMP/OPS AGGREGATE $

LIABILITY
0 CLAIMS MADE O occuR. PERSONAL & ADVERTISING INJURY $
OWNER S& EACH OCCURRENCE $
CONTRACTOR'S PROT.

FIRE DAMAGE (ANY ONE Frn.E) $
MEDICAL EXPENSE (ANY ONE PERSON) $

COMBINED
AUTOMOBILE LIABILITY SINGLE $
LIMIT
ANY AUTO BODil.,Y
0 ALL OWNED AUTOS INJURY
0 SCHEDULED AUTOS (PER PERSON) $
0 HIRED AUTOS BODILY
0 NON-OWNED AUTOS INJURY
0 GARAGE LIABILITY (PER ACCIDENT) ' PROPERTY $
DAMAGE

EXCESS LIABILITY EACH
0 UMBRELLA FORM OCCURRENCE- $
0 OTHER THAN UMBRELLA ----
FORM AGGREGATE $
WORKERS COMPENSATION/ STA1UTORY $
EMPLOYERS LIABILITY $ (EACH ACCIDENT)
□ AND $ (DISEASE·-POLICY LIMilj
EMPLOYERS ' LIABILITY $ (DISEASE-EACH EMPLOYEE)
OTHER $
0 ERRORS AND OMMJSSIONS $
Ei CRIME OR DISHONESf BOND

DESCRJPTION OF OPERATIONS/LOCATIONSNEHICLES/RESTRJCTIONS/SPECIAL ITEMS METROPOLITAN, ITS OFFICERS, OFFICI ALS, EMPLOYEES AND AGENTS ARE TO BE COVERED AS INSUREDS.

INSURANCE VERJFIED ON THIS CERTIFICATE IS APPLICABLE TO AGREEMENT NO.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRJBED POLICIES BE CANCELED BEFORE THE Metropolitan Water District of Southern California EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TOMAIL P.O. Box 54153, Tenninal Annex - DAYS WRJTTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Los Angeles California 90054 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGA-TION OR

LIABILITY OF ANY KIND UPON THE COMP ANY, ITS AGENTS OR
REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
ACORD ACORD CORPORATION 1998
-
ATTACHMENT 2
MWD Stormwater for Direct Use Pilot Program
Informational Flyer
20 - 42
20 - 43
Evaluating rainfall's potential
Southern California's water resources increasingly rely on a diverse water supply portfolio. Since early 2020, Metropolitan Water District of Southern California has evaluated local stormwater capture projects to better understand their performance and regional water supply benefits. This program provides financial incentives to develop, monitor and assess new or existing direct-use stormwater projects across the district's service area.

What is direct use?
Direct-use projects capture local rainfall and
stormwater runoff. The captured water is typically
stored in an underground cistern and used to
meet non-potable demands.

Who can apply for funding?
The pilot program is open to commercial, institutional
and industrial sites within Metropolitan's service area.

Applications must be submitted by Metropolitan
member agency where the project is located.

Projects are subject to review and selected on a
first-come, first-served basis per climate zone
(coastal, mid, inland) and project type (new or retrofit).

Funding is secured once approved.

HOW DIRECT USE WORKS
• . •
. . • • . ....
• •
.
••••
, : . • • • • • • • • •• • • • • • • • •• • • • • • • • • • Project types
New construction projects entail construction of a rain capture system and installation of metering equipment.

Retrofit projects entail an installation of metering equipment at existing project sites.

Criteria
To be eligible to participate in the pilot program, project must:
• Include meter(s) for measurement of capture and use
• Offset potable or reclaimed water use
• Be within Metropolitan's service area
• Have an estimated minimum design capture and use
of one acre-foot per year
• Have completed CEOA documents, if needed
• Submit project schedule
• Submit original project construction cost at the time of application (for retrofit projects only)
20 - 44
Funding

PROJECT TYPE FUNDING COMPONENTS
Monitoring & Reporting
New Construction
Timeline
Up to $100,000 of eligible costs
(design, material, installation)
Capped at $160,000/project
1:1 match, up to $440,000 of eligible costs
(design, material, construction)
Capped at $500,000/project
$20,000/report
$20,000/report

RETROFIT PROJECTS NEW CONSTRUCTION PROJECTS

1. Projects have one year from agreement execution to
complete installation of metering equipment and
begin monitoring

2. Three years of monitoring and reporting
1- 2 YEARS YEAR3

1. Projects have two years from agreement execution to
complete construction and installation of metering
equipment, start operation, and begin monitoring

2. Three years of monitoring and reporting
YEAR4 YEARS
Report 1 Report 2 Report 3
Monitoring

AGREEMENT EXECUTION PROJECT STARTS OPERATION

ABOUT METROPOLITAN
The Metropolitan Water District of Southern California is a state-established cooperative of 26 member agencies - cities and public water agencies - that serve 19 million people in six counties. Metropolitan imports water from the Colorado River and Northern California to supplement local supplies and helps its members develop increased water conservation, recycling, storage and other resource management programs.

OUR MISSION
The mission of the Metropolitan Water District of Southern California is to provide its service area with adequate and reliable supplies of high-quality water to meet present and future needs in an environmentally and economically responsible way.
00999
@mwdh2o mwdh2o.com/StormwaterDirectUse
Contact

AGREEMENT TERMINATION
Noosha Razavian
[email protected]
213.217 .6492
MWD Imaging Servi ces
October 2020
ATTACHMENT 3
Revised South Pasadena City Hall Stormwater Direct Use
Project Conceptual Plan
20 - 45
September 27, 2022
Project Location
1414 Mission St, South Pasadena, CA 91030
MWD Stormwater Direct Use Program
City Hall Stormwater Direct Use Project
City of S. Pasadena
N

CONCEPT PLANS - NOT FOR CONSTRUCTION
20 - 46
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1 2
3 4
5 MM/DD/YY REMARKS
_ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... 07/25/2022 Included external drainage area S. Pasadena City Hall Stormwater Direct Use Project

CONCEPT PLANS - NOT FOR CONSTRUCTION
09/26/2022 No new planters or landscaping. Irrigation to existing planters only. 02 Drainage Area

10.2 Acres
A
External DA
20 - 47
1 2
3 4
5 MM/DD/YY REMARKS
_ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... 07/25/2022 Included external drainage area S. Pasadena City Hall Stormwater Direct Use Project

CONCEPT PLANS - NOT FOR CONSTRUCTION
09/26/2022 No new planters or landscaping. Irrigation to existing planters only. 02 LEGEND
NOTES

1. Planters do not receive
runoff

3. Site grading will remain
mostly as is

4. Cisterns will have solar
powered pumps
N
0 40 80 160 FEET

1. Stormwater flow

2. Irrigation water flow

3. Discharge to SS

4. Pressure pipe

5. Gravity pipe

6. Irrigation Pipe

7. Sump

8. Planter

9. Vertical Cistern

10. Inflow Filter

11. Outflow Filter

12. SS Manhole

13. Meter/Valve Box

14. Catch Basin
2 1
3 4
5 7
8 6
9 14
11 13
12 Future
Future
A
Plan
20 - 48
0 0
•
•
I
f
1 2
3 4
5 MM/DD/YY REMARKS
_ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... 07/25/2022 Included external drainage area S. Pasadena City Hall Stormwater Direct Use Project

CONCEPT PLANS - NOT FOR CONSTRUCTION
09/26/2022 No new planters or landscaping. Irrigation to existing planters only. 03

NOT TO SCALE

RC SLAB

SECTION A-A
ID
ACCESS
Y
H
Z
A
A
PLAN

SECTION A-A

CONDUIT

CONNECTION

CUTOUTS

CONDUIT
OD
t

CONNECTION

CUTOUTS
T = 1.5 t
D
h
d
y
FRP Liner
Specifications

WATERSILO CONTENT NON POTABLE WATER
NOMINAL CAPACITY, GAL 30,000

MATERIAL IN-SITU CAST CONCRETE
DESIGN CODE ASTM C33 / C33M - 18
CONCRETE STRENGTH, PSI 4000

LINER FRP

DESIGN PRESSURE ATMOSPHERIC

DESIGN TEMPERATURE AMBIENT
OUTSIDE DIAMETER (OD), FT 14
INSIDE DIAMETER (ID), FT 12
WALL THICKNESS (t), IN 12
DEPTH BELOW SURFACE (Z), FT 18
EXCATION DEPTH (Y), FT 38
INTERIOR HEIGHT (H), FT 30
BASE THICKNESS (T), IN 18
CONCRETE PLUG DEPTH (h), FT 4
CONCRETE PLUG DIA. (D), FT 6

WALL REINFORCEMENT NONE

BASE REINFORCEMENT NONE

WATERSILO COVER RC SLAB
RC SLAB THICKNESS (y), IN 12
CONNECTION CUTOUTS TWO NOS, 12-IN

ACCESS SHAFT MATERIA HDPE
ACCESS SHAFT DIAM (d), IN 24

ACCESS COVER CAST IRON
CONDUIT 2 NOS, 6 IN
Riser
A

WATERSILO
US Patent No.: US11028611B2
20 - 49
--
--
1 2
3 4
5 MM/DD/YY REMARKS
_ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... 07/25/2022 Included external drainage area S. Pasadena City Hall Stormwater Direct Use Project

CONCEPT PLANS - NOT FOR CONSTRUCTION
09/26/2022 No new planters or landscaping. Irrigation to existing planters only. 04 A

STORMWATER FILTER
20 - 50
A A
RIM: VARI ES--____, ____ ~___,_ __ _
T.O.S ELEV.: 8.07 ft [2.460 m] (MINIMUM)---------1-~---'-,--,-----1-,........1,-~ 1. MANHOLE WALL AND SLAB

THICKNESSES ARE NOT TO
SCALE.

PLAN VIEW
NOTE: ADDITIONAL HEIGHT MAYBE
REQUIRED DEPENDING ON PIPE SIZE 2. CONTACT HYDRO

INTERNATIONAL FOR A BOTTOM

OF STRUCTURE ELEVATION

PRIOR TO SETTING FIRST
DEFENSE MANHOLE.

PREASSEMBL Y REFERENCE: 3.47 ft [1.057 m]--------'-·,.

3. CONTRACTOR TO CONFIRM
RIM, PIPE INVERTS, PIPE DIA.

AND PIPE ORIENTATION PRIOR

TO RELEASE OF UNIT TO
FABRICATION. BOTTOM OF INTERNALS: 2.25 ft [.685 m]-----_,_

HYDRO FRAME AND

COVER (INCLUDED)

GRADE RINGS BY OTHERS

AS REQUIRED
PRODUCT SPECIFICATION:

1. Peak Hydraulic Flow: 18.0 cfs (51 O I/s)

2. Min Sediment Storage Capacity: 0.7 cu. yd. (0.5 cu. m.)

3. Maximum Inlet/Outlet Pipe Diameters: 24 in. (600 mm)

4. The Treatment System Shall Use An Induced Vortex To Separate Pollutants From Stormwater Runoff.

5. For More Product Information Including Regulatory Acceptances , Please Visit https ://hydro-int. com/en/products/first-defense
GENERAL NOTES:

1. General Arrangement drawings only. Contact Hydro International for site specific drawings.

2. The diameter of the inlet and outlet pipes may be no more than 24".

3. Multiple inlet pipes possible (refer to project plan).

4. Inlet/outlet pipe angle can vary to align with drainage network (refer to project plan.s)

5. Peak flow rate and minimum height limited by available cover and pipe diameter.

6. Larger sediment storage capacity may be provided with a deeper sump depth.

SECTION A-A

PARTS LIST
ITEM QTY SIZE (in) SIZE (mm) DESCRIPTION
PROJECTION -@--8

IF IN DOUBT ASK
DATE· SCALE·
10/7/2019 1 :30
DRAWN BY: CH ECKED BY· APPROVED BY
ER MRJ
Title
4-ft DIAMETER

FIRST DEFENSE

GENERAL ARRANGEMENT
hydro-int. com

HYDRO INTERNATIONAL
48 1200 I.D. PRECAST MANHOLE t---+---+----+-----+---=-.:....:....:..::....:.....::....:....:....:....:.:....:....::...=-=:__ __ --I WEIGHT· MATERIAL· 2 19448 lbmass INTERNAL COMPONENTS
(PRE-INSTALLED) STOCK NUMBER:
3 30 750 FRAME AND COVER (ROUND)
4 24 (MAX) 600 (MAX) OUTLET PIPE (BY OTHERS)
DRAWING NO. t---+---+----+-----+--___:_..::....:...=----::_::_-=.:._:__,.:....:....:=--=-:--=-=-!__--1FD GA-4 t---+---+--'----'-+-----'---'---+-':._:__..::....:....:....:...,:-=--'-=-..::....:...::_:_:-=:_:__:=_!__ _ _J-S-HE-ET-SI-ZE---r , -SH-EE-T,--------r-R-ev-f· 5 24 (MAX) 600 (MAX) INLET PIPE (BY OTHERS) B 1 OF 1
1 2
3 4
5 MM/DD/YY REMARKS
_ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... _ _ /_ _ /_ _ ... 07/25/2022 Included external drainage area S. Pasadena City Hall Stormwater Direct Use Project

CONCEPT PLANS - NOT FOR CONSTRUCTION
09/26/2022 No new planters or landscaping. Irrigation to existing planters only. 05 Long-Term (10-yr) Water Supply Modeling Results (ac-ft/y) A

HYDROLOGY AND WATER USE MODELING
RESULTS - CITY HALL + EXTERNAL
20 - 51
HydroCak 1.0.3 0
Sngle Stbarea r-uti•Stm-ea
~Is Oulp.Jls
Proje(t N;wne
Stbarea ID
k ea (ac)
Flow Palh Lenglh (ft)
flow Palh Slope (vft,tlft)
Is. P~ dena Oty Hal Stonnwat~ Capllre
I Internal + External 851h P.

1.02s
Modeled (851h pe,centie storm) Rai'lrat Deplh fn) I 1.07 ~========:

Peale Intensity fnJ!ir) IO. 246 1
::=========:
lh;levdoped Ruloff eoeffiden, co.ii 10. 1 '.:::::======::::::

Developed Ruloff Coefficient (Cd) 1 o. 14n '.:::::=======:::::: rme of Cmcentration (ri'I) 1;:38=========:::::::
85th pe,cende Rai'lrat Deplh fn) I 1.01 Clear p~ flow Rate c~i 11.8719 '.:::::=============:

Percent~ (0.0 l• l.0) I .809 &med Peale Flow Rate (ck)
::· ==================::::::
::=::::=======:
1 t.8719
Soil Type (2-180) (!3 ,.. 24-1-t" dear Ruloff \bune (ac-ft) 10.6121 Oel9I Storm Frequency @slh percenlfe storm ... 24-1-t" dear Ruloff \bune (ru-ft) I i9)'.)0,76Si fi"e Fact« ~ ---- _:J
Chart
20 ,--___:H.:..!.y~d:..:rog ;!-r:..:a~ph:..:....:..::(S:..:..·.:....P.:;.:as:..:a:.::.de:..:.n.:.:a....:C:..:. ity:.;..-H..:..al_lS..:..t..:..orm---.--w_a_te_r _C....:ap:....t""Tur_e_:l_nt_em_al .. +_E_xt_e_m_a_l-,85_th_P.:....)_7

1.5 0.5
r
O.O OL-----,-200,,_,,__ __ ___,,.40,;,,0,-----,,60:!-:0,-----;::IJ0:!-:0,----1:;;;0~00;;---:;;;12~00;;----;-:14~00;;--'----;i1600 Time (minutes)
I
X
ac-ft/y
gal/y
%
Tota I Stormwate,r
Runoff

7.5 2,435,431
100%
I
Runoff+ DWF E:needing
Captured Stormwater Cistern Capacity

3.4 4.1
1,0917,108 1,338,000
45% 55%
Dry Weather
Inflow

0.01 3,000
0%
I
Total
Stormwater +
DWF

7.5 2,438,431
100%
I
Capital Cost
Description Unit Quantity
Unit
Price Item Total
Site preparation 36,000
SWPPP Implementation LS 1 10,000 10,000Traffic Control Day 5 1,000 5,000Utility Relocation LS 1 15,000 15,000Concrete Pavement removal SF 300 5 1,500Pavement Reconstruction SF 300 15 4,500 Stormwater Diversion and Storage 344,500
Retrofit of existing stormwater sump EA 1 5,000 5,000New Catch Basins EA 2 10,000 20,000Inflow Filter EA 1 15,000 15,000Stormwater Collection Pipe - 6" by Open Trench LF 50 250 12,50030,000-Gallon Vertical Cisterns EA 2 125,000 250,000Submersible Cistern Pumps EA 4 5,000 20,000UV Sterilizer EA 2 3,500 7,000Connection to SS MH for Drawdown EA 1 15,000 15,000 Green Streets Elements (Landscaping and Irrigation) 319,237 Planters underground Irrigation system LF 3,829 3 11,487Media Filter EA 1 10,000 10,000Meter/Valve Box EA 1 1,500 1,500Irrigation Pressure Line - 2" by open Trench LF 450 125 56,250System Solar Power LS 1 30,000 30,000Electrical, Instrumentation, and Controls LS 1 50,000 50,000Electric Vehicle Water Haul Truck, 2500-gallon EA 1 160,000 160,000 Subtotal (1) 699,737
Mobilization 2% 13,995Permits Allowances 1.5% 6,997
Subtotal (2) 720,729
Estimating Contingency 10% 72,073
Subtotal (3) 792,802
Construction Contingency 15% 118,920
Total Estimated Project Construction Cost 911,722
Design (10%) 10% 91,172
Total Estimated Project Cost 1,002,894
20 - 52
I Cityof SOUTH

PASADENA
ATTACHMENT 4
Excerpts from Upper Los Angeles Watershed (ULAR)
Enhanced Watershed Management Program (EWMP)
20 - 53
Enhanced Watershed Management
Program (EWMP)
for the Upper Los Angeles River Watershed
Prepared for
Upper Los Angeles River Watershed Management Group
Preparation Leads
In Conjunction with the Black & Veatch Team
CDM Smith
Larry Walker Associates
Paradigm Environmental
Tetra Tech
WT0122151000SAC.SCO 20 - 54
January 2016
c'12M1,~ ~ BLACK & VEATCH ~ - Building a world of difference! Table of Contents
Executive Summary....................................................................................................................................................... ES-1 ES.1 Elements of the EWMP .......................................................................................................................................... 1 ES.1.1 Water Quality Priorities ...................................................................................................................... 2 ES.1.2 Watershed Control Measures ........................................................................................................... 2 ES.1.3 Reasonable Assurance Analysis ...................................................................................................... 5 ES.1.4 Detailed EWMP Implementation Strategy and Compliance Schedule ........................... 6 ES.1.5 Adaptive Management Framework ............................................................................................... 9 ES.1.6 EWMP Implementation Costs and Financial Strategy ........................................................... 9 Section 1 Introduction.................................................................................................................................................. 1-1

1.1 What Areas are Covered by this EWMP? .................................................................................................. 1-2

1.2 Which Regulations are Motivating the EWMP? ..................................................................................... 1-5

1.2.1 Major Elements of the 2012 MS4 Permit ................................................................................ 1-5

1.2.2 Role of EWMP for Permit Implementation ............................................................................. 1-6

1.2.3 Applicable TMDLs and Implementation Schedules ............................................................ 1-7

1.3 EWMP Overview ............................................................................................................................................... 1-10 Section 2 Legal Authority ............................................................................................................................................ 2-1

2.1 Permit Section VI.A.2.a ...................................................................................................................................... 2-1

2.2 Permit Section VI.A.2.b...................................................................................................................................... 2-2 Section 3 Priorities for Water Quality Compliance............................................................................................ 3-1

3.1 Water Quality Characterization (Step 1) .................................................................................................. 3-5

3.2 Water Body Pollutant Classification (Step 2) ......................................................................................... 3-7

3.3 Source Assessment (Step 3) ........................................................................................................................ 3-19

3.4 Prioritization (Step 4) .................................................................................................................................... 3-19

3.5 Numeric Milestones and Compliance Schedule .................................................................................. 3-20 Section 4 Overview of EWMP Control Measures: Regional Projects and Integration with Related Planning Efforts ................................................................................................................................................................ 4-1

4.1 What are the Benefits of Regional Projects? ........................................................................................... 4-1

4.2 What Types of Regional Projects are Included in the EWMP? ........................................................ 4-2

4.3 What is the Role of Regional Projects in the EWMP? .......................................................................... 4-3

4.4 How were Regional BMPs Selected for the EWMP? ............................................................................. 4-6

4.5 Which Signature Regional Projects are included in the EWMP? ................................................. 4-10

4.5.1 North Hollywood Park .................................................................................................................. 4-14

4.5.2 Almansor Park.................................................................................................................................. 4-19

4.5.3 Fremont Park .................................................................................................................................... 4-24

4.5.4 Roosevelt Park ................................................................................................................................. 4-29

4.5.5 Sierra Vista Park .............................................................................................................................. 4-33

4.5.6 San Fernando Regional Park ...................................................................................................... 4-38

4.5.7 Lacy Park ............................................................................................................................................ 4-43

4.5.8 Lower Arroyo Park......................................................................................................................... 4-48

4.6 How is the EWMP Integrated with Previous, Ongoing and Future Water Quality Planning Efforts? .................................................................................................................................................................. 4-52

4.6.1 Previous Water Quality Planning Efforts ............................................................................. 4-52

4.6.2 Los Angeles River Restoration and Revitalization Efforts............................................ 4-53 Upper LA River EWMP i January 2016
20 - 55
Table of Contents (Continued)

4.6.3 Stormwater Capture Master Plan (City of Los Angeles Department of Water and Power) ................................................................................................................................................. 4-55 Section 5 Overview of EWMP Control Measures: Green Infrastructure and Institutional BMPs...... 5-1

5.1 What Types of Green Infrastructure Control Measures are included in the EWMP? ........... 5-1

5.2 What is the Role of Green Infrastructure in the EWMP? ................................................................... 5-2

5.3 How are Green Streets integrated into the EWMP? ............................................................................. 5-5

5.4 How is Low Impact Development integrated into the EWMP? ....................................................... 5-9

5.4.1 LID Ordinance (Redevelopment) ................................................................................................ 5-9

5.4.2 Residential LID ................................................................................................................................. 5-10

5.4.3 LID on Public Parcels (retrofits) .............................................................................................. 5-11

5.4.4 Existing and Planned BMPs ........................................................................................................ 5-11

5.5 What are Some Example Green Infrastructure Projects that Support the EWMP? ............ 5-11

5.5.1 Plans to Address Dry- and Wet-Weather Urban Runoff for Downtown Los Angeles, Subwatersheds R2-02 and R2-J ................................................................................................ 5-12

5.5.2 Plans to Address Dry- and Wet-Weather Urban Runoff for Downtown Los Angeles, Subwatershed R2-G ....................................................................................................................... 5-13

5.5.3 Brandon Street and Green Street Road Improvement Project ................................... 5-14

5.5.4 Arroyo Seco Urban Runoff Project No. 1 .............................................................................. 5-15

5.5.5 Arroyo Seco Urban Runoff Project No. 2 .............................................................................. 5-16

5.5.6 Arroyo Seco Urban Runoff Project No. 3 .............................................................................. 5-17

5.5.7 Arroyo Seco Urban Runoff Project No. 4 .............................................................................. 5-18

5.5.8 Arroyo Seco Urban Runoff Project No. 5 .............................................................................. 5-19

5.5.9 Residential Neighborhood “Pilot-to-Scale” Landscape Transformation Project 5-20

5.6 How are Institutional Control Measures incorporated into the EWMP? ................................. 5-21 Section 6 Reasonable Assurance Analysis (RAA) ............................................................................................... 6-1

6.1 Modeling System .................................................................................................................................................. 6-1

6.1.1 LSPC ......................................................................................................................................................... 6-2

6.1.2 SUSTAIN ................................................................................................................................................. 6-3

6.2 Baseline Critical Conditions and Required Pollutant Reductions .................................................. 6-4

6.2.1 Assessment areas ............................................................................................................................... 6-4

6.2.2 Calibration ............................................................................................................................................ 6-4

6.2.3 Non-stormwater (dry weather) simulations ......................................................................... 6-8

6.2.4 Water Quality Targets................................................................................................................... 6-11

6.2.5 Critical Conditions and Required Reductions .................................................................... 6-13

6.2.6 Limiting Pollutant Analysis ........................................................................................................ 6-17

6.2.7 Required Interim and Pollutant Reductions..................................................................... 6-20

6.3 Representation of EWMP Control Measures ........................................................................................ 6-22

6.3.1 BMP Opportunities ......................................................................................................................... 6-22

6.3.2 BMP Configuration ......................................................................................................................... 6-24

6.3.3 Cost Functions .................................................................................................................................. 6-25

6.4 BMP Selection .................................................................................................................................................... 6-26

6.4.1 Selection of Control Measures for Wet Weather Compliance ................................... 6-26

6.4.2 Selection of Control Measures for Interim Wet Weather Compliance .................... 6-30 Section 7 Detailed EWMP Implementation Strategy and Compliance Schedule..................................... 7-1

7.1 What are the Elements of the EWMP Implementation Strategy? .................................................. 7-1

7.2 Which Stormwater Control Measures Correspond to Compliance by 2037? ......................... 7-2 Upper LA River EWMP ii January 2016
20 - 56
Table of Contents (Continued)

7.3 How are Stormwater Control Measures Scheduled to Achieve EWMP and TMDL Milestones? ............................................................................................................................................................. 7-8

7.4 How will Non-stormwater be Addressed by the EWMP? ............................................................... 7-29

7.4.1 Elimination of Non-stormwater Discharges ....................................................................... 7-29

7.4.2 Dry Weather Strategy for Bacteria TMDL ............................................................................ 7-32

7.4.3 Dry Weather Strategy for Metals TMDL and Category 2/3 RWLs ............................ 7-36

7.5 Which Institutional Control Measures are included in the EWMP? ........................................... 7-36 Section 8 Compliance Determination and Adaptive Management Framework...................................... 8-1

8.1 Compliance Determination ............................................................................................................................. 8-1

8.2 Adaptive Management Framework ............................................................................................................. 8-2

8.2.1 Updates to Water Quality Priorities .......................................................................................... 8-3

8.2.2 Updates based on Review of Monitoring Data ...................................................................... 8-4

8.2.3 Updates to RAA Model Parameters............................................................................................ 8-4

8.2.4 Updates to Preferences for Control Measure Implementation ..................................... 8-4 Section 9 EWMP Implementation Costs and Financial Strategy ................................................................... 9-1

9.1 EWMP Implementation Costs ........................................................................................................................ 9-1

9.1.1 EWMP Implementation Costs by Control Measure Type and EWMP/TMDL Milestones ............................................................................................................................................. 9-2

9.1.2 EWMP Costs by Tributary Area ................................................................................................... 9-5

9.1.3 Unit Capital Costs by Parcel .......................................................................................................... 9-7

9.2 Existing Stormwater Program Costs and Funding Sources .............................................................. 9-7

9.3 Financial Strategy ................................................................................................................................................ 9-8

9.3.1 Potential Funding Sources ............................................................................................................. 9-9

9.3.2 Applicability and Prioritization ................................................................................................ 9-13

9.3.3 Signature Projects .......................................................................................................................... 9-16

9.3.4 Potential Future Steps .................................................................................................................. 9-17 Section 10 References..................................................................................................................................................10-1 List of Figures
Figure 1-1. Conceptual Schematic of Regional (left) and Distributed (right) BMP Approaches ......................... 1-2 Figure 1-2. Upper Los Angeles River EWMP Area and Jurisdictions that Comprise the ULAR EWMP Group ................................................................................................................................................................................... 1-3 Figure 3-1. Monitoring Site Locations for Data Utilized in the Water Quality Priorities Process....................... 3-6 Figure 4-1. Examples of Types of Regional Projects to be used for EWMP Implementation ............................... 4-5 Figure 4-2. Regional Projects included in the ULAR EWMP Implementation Strategy ........................................... 4-7 Figure 4-3. Relative Capacities of Different Control Measure Categories to be implemented by the ULAR EWMP by 2028. ............................................................................................................................................................... 4-8 Figure 4-4. Regional Project Opportunities in the ULAR Watershed Considered by the RAA ............................. 4-9 Figure 4-5. Summary Facts: North Hollywood Park Signature Project ....................................................................... 4-15 Figure 4-6. North Hollywood Park Subsurface Infiltration Drainage Area ................................................................ 4-16 Figure 4-7. North Hollywood Park Subsurface Infiltration Site Location .................................................................. 4-17 Figure 4-8. North Hollywood Park Subsurface Infiltration Concept ............................................................................ 4-18 Figure 4-9. Summary Facts: Almansor Park Signature Project ....................................................................................... 4-20 Figure 4-10. Almansor Park Surface and Subsurface Drainage Area ........................................................................... 4-21 Figure 4-11. Almansor Park Surface and Subsurface Infiltration Site ......................................................................... 4-22 Figure 4-12. Almansor Park Infiltration Concept .................................................................................................................. 4-23 Upper LA River EWMP iii January 2016
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Table of Contents (Continued)
Figure 4-13. Summary Facts: Fremont Park Signature Project ...................................................................................... 4-25 Figure 4-14. Fremont Park Subsurface Infiltration Drainage Area ............................................................................... 4-26 Figure 4-15. Fremont Park Subsurface Infiltration Site Location .................................................................................. 4-27 Figure 4-16. Fremont Park Subsurface Infiltration Concept ............................................................................................ 4-28 Figure 4-17. Summary Facts: Roosevelt Park Signature Project .................................................................................... 4-30 Figure 4-18. Roosevelt Park Subsurface Infiltration Drainage Area............................................................................. 4-31 Figure 4-19. Roosevelt Park Subsurface Infiltration Concept ......................................................................................... 4-32 Figure 4-20. Summary Facts: Sierra Vista Park Signature Project ................................................................................ 4-34 Figure 4-21. Sierra Vista Park Drainage Area ......................................................................................................................... 4-35 Figure 4-22. Sierra Vista Park Site Location ............................................................................................................................ 4-36 Figure 4-23. Sierra Vista Park Subsurface Infiltration Concept ...................................................................................... 4-37 Figure 4-24. Summary Facts: San Fernando Park Signature Project ............................................................................ 4-39 Figure 4.25. San Fernando Regional Park Subsurface Infiltration Drainage Area.................................................. 4-40 Figure 4.26. San Fernando Regional Park Subsurface Infiltration Site Location .................................................... 4-41 Figure 4-27. San Fernando Park Subsurface Infiltration Concept ................................................................................. 4-42 Figure 4-28. Summary Facts: Lacy Park Signature Project ............................................................................................... 4-44 Figure 4-29. Lacy Park Drainage Area ........................................................................................................................................ 4-45 Figure 4-30. Lacy Park Site Location .......................................................................................................................................... 4-46 Figure 4-31. Lacy Park Subsurface Infiltration Concept .................................................................................................... 4-47 Figure 4-32. Summary Facts: Lower Arroyo Park Signature Project ........................................................................... 4-49 Figure 4-33. Lower Arroyo Park Subsurface Infiltration Drainage Area .................................................................... 4-50 Figure 4-34. Lower Arroyo Park Subsurface Infiltration Site Location ....................................................................... 4-51 Figure 4-35. Lower Arroyo Park Subsurface Infiltration Concept ................................................................................. 4-52 Figure 4-36. LA River ARBOR / Restoration Areas and Nearby Areas where Regional Projects on Private Land are a Component of the EWMP Implementation Strategy ............................................................. 4-56 Figure 4-37. Concept for Strathern Park, future site of a stormwater capture and infiltration project that is integrated into ULAR EWMP .................................................................................................................................. 4-57 Figure 5-1. Conceptual schematic of LID implemented at the site scale ........................................................................ 5-1 Figure 5-2. Conceptual schematic of green street .................................................................................................................... 5-2 Figure 5-3. Relative Capacity of LID, Green Streets and Regional Control Measures to be implemented by the ULAR EWMP by 2028 ................................................................................................................................................... 5-4 Figure 5-4. Green Street Screened Opportunities in the Upper Los Angeles River EWMP Area ........................ 5-7 Figure 5-5. Percent of Required Green Street Implementation in the Upper Los Angeles River EWMP Area Relative to Total Available Capacity ...................................................................................................................... 5-8 Figure 6-1. ULAR EWMP Area and 1,129 Subwatersheds Represented by WMMS. ................................................. 6-3 Figure 6-2. SUSTAIN Model Interface Illustrating BMP Opportunities in Watershed Settings. .......................... 6-4 Figure 6-3. Hydrology and Water Quality Calibration Stations for ULAR RAA. .......................................................... 6-8 Figure 6-4. Example Monte Carlo Model Output for a Bacteria TMDL Load Reduction Strategy ....................... 6-9 Figure 6-5. Outdoor Water Use Estimates from Literature Review .............................................................................. 6-11 Figure 6-6. Illustration of How Metals Exceedance Volume is Calculated for Critical Condition Determination ............................................................................................................................................................... 6-15 Figure 6-7. RAA Process for Establishing Critical Conditions and Addressing Water Quality Priorities ..... 6-18 Figure 6-8. Example BMP Solutions for a Selected Subwatershed and Advantage of Cost-Benefit Optimization .................................................................................................................................................................. 6-27 Figure 6-9. Example Cost Optimization Curves for a Watershed: Arroyo Seco ....................................................... 6-28 Figure 6-10. Illustration of how the EWMP Implementation Strategy is Extracted from a Cost Optimization Curve. ................................................................................................................................................................................ 6-29 Figure 6-11. Illustration of Gradually Phasing from Average to Critical Conditions for Interim Milestones ....................................................................................................................................................................... 6-31 Figure 7-1. ULAR EWMP Implementation Strategy for Compliance by 2037 ........................................................... 7-4 Upper LA River EWMP iv January 2016
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Table of Contents (Continued)
Figure 7-2. EWMP Implementation Strategy by Subwatershed for Metals and Other Water Quality Priorities (except E. coli) .................................................................................................................................................................. 7-5 Figure 7-3. Additional Control Measures in EWMP Implementation Strategy to Address E. coli....................... 7-6 Figure 7-4. Additional Control Measures in EWMP Implementation Strategy to Address E. coli....................... 7-7 Figure 7-5. City of Los Angeles: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones .......................................................................................................................................................................... 7-9 Figure 7-6. City of Los Angeles (continued): Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ...................................................................................................................................... 7-10 Figure 7-7. Uninc. LA County: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-11 Figure 7-8. Uninc. LA County (continued): Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ..................................................................................................................................................... 7-12 Figure 7-9. Alhambra: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ............................................................................................................................................................................................. 7-13 Figure 7-10. Burbank: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ............................................................................................................................................................................................. 7-14 Figure 7-11. Calabasas: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-15 Figure 7-12. Glendale: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ............................................................................................................................................................................................. 7-16 Figure 7-13. Hidden Hills: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-17 Figure 7-14. La Canada Flintridge: Scheduling of EWMP Implementation Strategy for Milestones .............. 7-18 Figure 7-15. Montebello: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-19 Figure 7-16. Monterey Park: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-20 Figure 7-17. Pasadena: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ............................................................................................................................................................................................. 7-21 Figure 7-18. Rosemead: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-22 Figure 7-19. San Fernando: Scheduling of EWMP Implementation Strategy for EWMP / TMDL Milestones .. 7- 23 Figure 7-20. San Gabriel: Scheduling of EWMP Implementation Strategy for EWMP / TMDL Milestones . 7-24 Figure 7-21. San Marino: Scheduling of EWMP Implementation Strategy for EWMP / TMDL Milestones . 7-25 Figure 7-22. South El Monte: Scheduling of EWMP Implementation Strategy to Achieve EWMP / TMDL Milestones ....................................................................................................................................................................... 7-26 Figure 7-23. South Pasadena: Scheduling of EWMP Implementation Strategy for EWMP / TMDL Milestones ....................................................................................................................................................................... 7-27 Figure 7-24. Temple City: Scheduling of EWMP Implementation Strategy for EWMP / TMDL Milestones 7-28 Figure 7-25. Schedule for Eliminating Non-Stormwater Discharges in ULAR. ........................................................ 7-30 Figure 7-26. Non-Stormwater Reductions by Wet Weather Control Measures in ULAR. ................................... 7-31 Figure 7-27. Effect of Priority Outfall Actions on E. coli Loading to Segment B from ULAR EWMP Group . 7-33 Figure 7-28. Drainage Areas for Priority and Outlier Outfalls in Segment B LRS by ULAR EWMP Group .. 7-34 Figure 7-29. Drainage Areas for Preliminary Priority and Outlier Outfalls in City of LA Jurisdictional Area in Arroyo Seco Watershed ............................................................................................................................................ 7-35 Figure 8-1. Hypothetical Alternative Control Measure Scenarios to Attain Compliance Targets ...................... 8-7 Upper LA River EWMP v January 2016
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Table of Contents (Continued)
List of Tables
Table 1-1. Waterbodies within the ULAR EWMP Area .......................................................................................................... 1-4 Table 1-2. ULAR EWMP Agencies and Land Areas .................................................................................................................. 1-5 Table 1-3. TMDLs Applicable to the Upper Los Angeles River Watershed Management Area Group .............. 1-8 Table 1-4. Applicability of WQBELs and RWLs Associated with TMDLs as Identified in the Permit ................ 1-9 Table 1-5. Applicability of Water Quality Based Effluent Limitations and/or Wasteload Allocations Associated with TMDLs for Lakes as Identified in the Permit ................................................................ 1-10 Table 3-1. Category 1 Water Quality Priorities and summary of Compliance Dates and Milestones for TMDLs in the ULAR EWMP area .............................................................................................................................. 3-2 Table 3-2. Dry Weather Compliance Milestones for the LAR Bacteria TMDL Applicable to ULAR EWMP Group ................................................................................................................................................................................... 3-3 Table 3-3. Water Body-Pollutant Classification Categories (Permit Section IV.C.5.a.ii) ......................................... 3-5 Table 3-4. Details for Water Body-Pollutant Classification Subcategories ................................................................... 3-7 Table 3-13. Compliance Schedule for Category 1 and 2 Water Quality Priorities that are not Included in a Regional Board Adopted TMDL ............................................................................................................................ 3-21 Table 3-14. Compliance Schedule based on the LA River Metals TMDL for Category 2 and 3 Water Quality Priorities that Do Not Meet the 303(d) Listing Requirements................................................................ 3-22 Table 3-15. Water Quality Priorities where either MS4 discharges are not Considered to be a Source or the Water Body Pollutant Combination is a Condition Rather than a “pollutant” with the Potential to be Discharged from the MS41 ................................................................................................................................. 3-24 Table 4-1. Signature Regional Projects in the ULAR EWMP ............................................................................................. 4-11 Table 4-1. Signature Regional Projects in the ULAR EWMP (continued) ................................................................... 4-12 Table 4-2. Key Design Parameters for Signature EWMP Projects ................................................................................. 4-13 Table 4-3. Key Design Parameters for North Hollywood Park ........................................................................................ 4-14 Table 4-4. Key Design Parameters for Almansor Park ........................................................................................................ 4-19 Table 4-5. Key Design Parameters for Fremont Park .......................................................................................................... 4-24 Table 4-6. Key Design Parameters for Roosevelt Park ....................................................................................................... 4-29 Table 4-7. Key Design Parameters for Sierra Vista Park .................................................................................................... 4-33 Table 4-8. Key Design Parameters for San Fernando Regional Park ............................................................................ 4-38 Table 4-9. Key Design Parameters for Lacy Park .................................................................................................................. 4-43 Table 4-10. Key Design Parameters for Lower Arroyo Park ............................................................................................ 4-48 Table 5-1. Summary of the City of Los Angeles’ Green Infrastructure-related Streets Programs ...................... 5-3 Table 5-2. Permit Requirements ................................................................................................................................................... 5-21 Table 6-1. Summary of Hydrology Calibration Performance by Baseline Model ....................................................... 6-7 Table 6-2. Summary of Water Quality Calibration Performance by Baseline Model ............................................... 6-7 Table 6-3. Targets for Modeled Water Quality Priority Pollutants ............................................................................... 6-12 Table 6-4. Zinc Exceedance Volume Summary Statistics for Upper Los Angeles River (acre-feet) ................ 6-16 Table 6-5. Limiting Pollutant Selection and Justification for RAA ................................................................................. 6-19 Table 6-6. Limiting ULAR Pollutant Reductions for Interim and Compliance ....................................................... 6-21 Table 6-7. Summary of BMP Opportunities for Compliance RAA ................................................................................ 6-23 Table 6-8. Summary of BMP Preferences for ULAR EWMP Agencies .......................................................................... 6-23 Table 6-9. Summary of BMP Design Assumptions for Compliance RAA ................................................................... 6-25 Table 6-10. Summary of BMP Cost Functions for Compliance RAA (20-year, including O&M) ..................... 6-26 Table 7-1. Bacteria TMDL Schedule for LRS Submittal to Regional Board by ULAR EWMP Group ................ 7-32 Table 7-2. Control Measures identified by Load Reduction Strategy for Segment B of the LA River ............ 7-33 Table 7-3. Preliminary List of Control Measures identified by City of LA for Arroyo Seco LRS ....................... 7-35 Table 7-4. Additional Institutional Control Measures to be Implemented by Select ULAR Agencies ............ 7-37 Upper LA River EWMP vi January 2016
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Table of Contents (Continued)
Table 8-1. EWMP Control Measures to be Assessed for Compliance Determination with ULAR EWMP if RWLs and WQBELs are not Attained per the Timelines Prescribed in the Permit and EWMP ... 8-2 Table 9-1. Summary of Annualized BMP Cost Estimation Formulas ............................................................................... 9-2 Table 9-2. Total Costs by Milestone for each ULAR EWMP Group member ($ millions)1 ..................................... 9-2 Table 9-3 Total Costs for each Subwatershed in the ULAR EWMP Area ($ millions) (Part 1)............................. 9-5 Table 9-3 Total Costs for each Watershed in the ULAR EWMP Area ($ millions) (Part 2) .................................... 9-6 Table 9-3 Total Costs for each Watershed in the ULAR EWMP Area ($ millions) (Part 3) .................................... 9-7 Table 9-4. Existing Stormwater Program Costs for ULAR EWMP Group....................................................................... 9-8 Table 9-5 Low Impact Development Projects Funding Sources Prioritization ........................................................ 9-13 Table 9-6 Green Streets Projects Funding Sources Prioritization ................................................................................. 9-14 Table 9-7 Regional Projects Funding Sources Prioritization ........................................................................................... 9-14 Table 9-8 Projects on Private Property Funding Sources Prioritization .................................................................... 9-15 Table 9-9 Funding Sources Summary ......................................................................................................................................... 9-15 Upper LA River EWMP vii January 2016
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Table of Contents (Continued)
List of Appendices
1A Background information on Los Angeles County Flood Control District 1B San Gabriel River Portion of South El Monte for Upper Los Angeles River EMWP

2.A Legal Authority

3.A Detailed Description of Water Quality Priorities

3.B Supporting Information for the Receiving Water Data Analysis

3.C Discharge Data Analysis

3.D Source Assessment

4.A Structural Control Measure Fact Sheets

4.B Regional Project Site Selection Process

4.C Engineering and Feasibility for Signature Regional Projects

4.D Pump Plant Conceptual Design Reports

5.A Comparison of 2001 Permit MCMs to 2012 Permit MCMs

5.B Concept Report for the Arroyo Seco Urban Runoff Projects and Arroyo Seco Dry Weather Urban Runoff Projects – Conceptual Design Report

6.A Model Calibration and Parameters

6.B Dry Weather RAA and Non-stormwater Analysis

6.C Control Measure Opportunity Assessment

6.D Control Measure Design and Representation

6.E Green Streets Results Synthesis and List of Opportunities

6.F Detailed List of Existing and Planned Control Measures

6.G Cost Optimization Curves

6.H Approach for Gradual Phasing from Average Interim Conditions to Critical Conditions

6.I. Additional RAA Information

7.A Detailed Recipe for EWMP Compliance (Compliance Targets and EWMP Implementation Strategy)

7.B Subwatershed Index Maps with Control Measure Capacity

7.C Scheduling of Control Measures for TMDL and EWMP Milestones

7.D Segment B Load Reduction Strategy

7.E Details of Enhanced Burbank MCMs and Effectiveness Analysis Upper LA River EWMP viii January 2016
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Acronyms and Abbreviations
ARBOR Area with Restoration Benefits and Opportunities for Revitalization BMP best management practice
Caltrans California Department of Transportation
CDFW California Department of Fish and Wildlife
cfs cubic feet per second
CIMP Coordinated Integrated Monitoring Program
CTR California Toxics Rule
CWA Clean Water Act
EWMP Enhanced Watershed Management Programs
EWMP Area Upper Los Angeles River Watershed Management Area EWMP Group Upper Los Angeles River Watershed Management Group GIS geographic information system
HFS High Flow Suspension
LA Los Angeles
LACDPW Los Angeles County Department of Public Works
LACFCD Los Angeles County Flood Control District
LAR Lost Angeles Region
LARWQCB Los Angeles Regional Water Quality Control Board LFD Low Flow Diversion System
LID Low Impact Development
LRS load reduction strategy
LSPC Loading Simulation Program – C+
MCM minimum control measure
MS4 Municipal Separate Storm Sewer System
NGO non-governmental organization
NPDES National Pollutant Discharge Elimination System
O&M operations and maintenance
PCB polychlorinated biphenyls
RAA Reasonable Assurance Analysis
RWL receiving water limitation
SCMP Stormwater Capture Master Plan
Upper LA River EWMP ix January 2016
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Acronyms and Abbreviations
SUSTAIN System for Urban Stormwater Treatment Analysis and Integration TMDL Total Maximum Daily Load
ULAR Upper Los Angeles River
USEPA U.S. Environmental Protection Agency
WBPC water body-pollutant combination
WLA wasteload allocation
WMMS Watershed Management Modeling System
WQBEL water quality based effluent limit
WQP water quality priority
Upper LA River EWMP x January 2016
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Executive Summary
The Municipal Separate Storm Sewer System (MS4) Permit Order No. R4-2012-0175 (Permit) for Los Angeles County provides an innovative approach to Permit compliance through development of Enhanced Watershed Management Programs (EWMP). Through a collaborative approach, an EWMP for the Upper Los Angeles River (ULAR) Watershed Management Area (EWMP area) was developed by the ULAR EWMP Group. The ULAR EWMP Group is comprised of the cities of Los Angeles (lead coordinating agency), Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Cañada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, and Temple City and the County of Los Angeles (Unincorporated County) and the Los Angeles County Flood Control District (LACFCD). By electing to comply with the optional compliance pathway in the MS4 Permit, the ULAR EWMP Group has leveraged this ULAR EWMP to facilitate a robust, comprehensive approach to stormwater management for the Los Angeles River watershed to address the priority water quality conditions in the EWMP area.

The planning area for the ULAR EWMP is the largest of all the EWMPs being developed in the Los Angeles (LA) region, representing 485 square miles of watershed and over 50 miles of mainstem LA River from its headwaters to just above the estuary. The LA River watershed has been subject to numerous water quality planning and compliance efforts, and the EWMP leveraged those efforts and identified additional projects to address water quality issues in the Upper LA River.

For example, the Los Angeles River watershed is
subject to a Total Maximum Daily Load (TMDL)
for metals that requires compliance by 2028 and a
bacteria TMDL that requires compliance by 2037.

High levels of metals can negatively impact
aquatic life (e.g., fish) in the rivers, creeks and
estuary; elevated bacteria concentrations can
pose a potential health risk to people that
recreate in the watershed. This EWMP plan has
been prepared to address water quality issues
and comply with the Permit requirement and
timelines in a quantitative manner.

ES.1 Elements of the EWMP
The objective of the EWMP Plan is to determine the network of control measures (often referred to as best management practices [BMPs]) that will achieve required pollutant reductions while also providing Upper LA River EWMP ES-1 January 2016
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Executive Summary
multiple benefits to the community and leveraging sustainable green infrastructure practices. This EWMP includes the following elements:

ES.1.1 Water Quality Priorities
The identification of Water Quality Priorities (Section 3 of the EWMP) was an important first step in the EWMP Plan development process. The Water Quality Priorities highlight the pollutants and waterbodies that are potentially not attaining water quality standards. The Water Quality Priorities are a driver of the control measures in the EWMP. For example, if a water quality objective is not being attained, additional pollutant reduction is required and thus more or larger control measures are needed to achieve those reductions. Over 170,000 data records of water quality monitoring data were compiled and analyzed to determine three categories of Water Quality Priorities based on whether TMDLs have been developed for waterbody-pollutants, whether water quality exceedances have occurred in the last 10 years, and whether the stormwater system is a likely source of these pollutants. The water quality prioritization process of the Permit determines the water body-pollutant combinations (WBPCs) that will be addressed by the EWMP. The Permit defines three categories of Water Quality Priorities:
 Category 1 are pollutants subject to an established TMDL.  Category 2 are pollutants on the State Water Resources Control Board 2010 Clean Water Act Section 303(d) List of Impaired Water Bodies or those constituents that have sufficient exceedances to be listed.
 Category 3 for pollutants with observed exceedances that are too infrequent to be listed, and parameters that are not considered typical pollutants.

The applicable TMDLs are the highest priority for stormwater quality compliance, and thus scheduling for addressing Water Quality Priorities was developed based on TMDL milestones (i.e., interim and numeric limits) and other representative Regional Board-adopted TMDLs. The scheduling of EWMP implementation is based on the milestones of the applicable metals, toxics and bacteria TMDLs, as follows:
 Achieve a 31 percent milestone for the Los Angeles River Metals TMDL by 2017;  Achieve a 50 percent milestone for the Los Angeles River Metals TMDL by 2024;  Achieve compliance (100 percent milestone) for the Los Angeles River Metals TMDL by 2028;  Achieve compliance for the Los Angeles / Long Beach Harbors Toxics TMDL by 2032; and  Achieve compliance for the Los Angeles River Bacteria TMDL by 2037.

ES.1.2 Watershed Control Measures
The Permit requires the identification of Watershed Control Measures, which are strategies and BMPs that will implemented through the EWMP, individually or collectively, at watershed-scale to address the Water Quality Priorities. Section 4 of the EWMP describes the regional projects and Section 5 of the EWMP describes the distributed BMPs. The total network of Low Impact Development (LID), green streets and regional BMPs is referred to as the EWMP Implementation Strategy. The BMP capacity to be implemented by 2037 has the equivalent capacity of 20 Rose Bowl stadiums. For EWMP development it was important to establish nomenclature / definitions of the various control measures. Distributed and regional control measures make up the EWMP Implementation Strategy (see figure below for an illustration of distributed versus regional approaches).

Upper LA River EWMP ES-2 January 2016
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Executive Summary

Illustration of Regional (left) and Distributed (right) BMP Approaches The three main categories of structural BMPs include low-impact development, green streets, and regional projects, as defined below:
 Low-Impact Development: distributed structural practices that capture, infiltrate, and/or treat runoff at the parcel, normally less than 10 tributary acres (see LID illustration on next page).

Common LID practices (discussed in Section 5) include bioretention, permeable pavement, and other infiltration BMPs that prevent runoff from leaving a parcel. Rainfall harvest practices such as cisterns can also be used to capture rainwater - that would otherwise run off a parcel - and use it to offset potable water demands. The types of LID incorporated into the EWMP are the LID ordinance, residential LID, and LID retrofits of public parcels. Since the vast majority (nearly 70 percent) of runoff from the developed portion of the watershed is generated from impervious areas on parcels, LID is a natural choice as a key EWMP strategy to treat runoff from parcel-based impervious areas. LID can be viewed as the “first line of defense” due to the fact that the water is treated on-site before it runs off from the parcel and travels downstream.

Illustration of LID implemented on a parcel (arrows indicate water pathways) Upper LA River EWMP ES-3 January 2016
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Executive Summary
Green Streets: distributed structural
practices that are typically implemented
as linear bioretention/ biofiltration
installed parallel to roadways (see
illustration of a green street on the next
page). These systems receive runoff
from the gutter via curb cuts or curb
extensions (sometimes called bump
outs) and infiltrate it through native or
engineered soil media. Permeable
pavement can also be implemented in
tandem or as a standalone practice, such
as in parking lanes of roads. As shown in
the figure to the right, a high percentage
of streets are planned for green street
retrofits for the EMWP Implementation
Strategy. Green streets have been
demonstrated to provide “complete
streets” benefits in addition to
stormwater management, including
pedestrian safety and traffic calming,
street tree canopy and heat island effect mitigation, increased property values, and even reduced crime rates.

Regional projects: Regional projects are
centralized facilities located near the
downstream ends of large drainage
areas (typically treating 10s to 100s of
acres; see illustration on the next page).

Regional projects receive large volumes
of runoff from extensive upstream areas
and can provide a cost-effective
mechanism for infiltration and pollutant
reduction. . Runoff is typically diverted
to regional projects after it has already
entered storm drains. Routing offsite
runoff to public parcels (versus treating
surface runoff near its source, as with
green streets and LID) often allows
regional BMPs to be placed in costeffective locations. The ULAR EWMP includes over 120 regional BMPs (see
figure to left), including multi-benefit
regional projects that retain the storm
water volume from the 85th percentile,
24-hour storm. The EWMP also includes
regional projects on private land to
assure pollutant reductions are achieved.

Upper LA River EWMP ES-4 January 2016
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- Waterbody
EWMP Boundary
EWMP Regional BMPs
• Medium Priority
D High Priority
♦ Very High Priority
Los Angeles
County
Green Street Volume Utilization
0% -25¾
25% -50¾
- 50% -75¾
- 75%- 100%
[,::: City Boundaries
D EWMP Boundary
_____ County Boundaries
Executive Summary
Illustration of a green street (arrows indicate water pathways) Illustration of a regional project (arrows indicate water pathways) ES.1.3 Reasonable Assurance Analysis
A key element of each EWMP is the Reasonable Assurance Analysis (RAA) (presented in Section 6), which was used to quantitatively demonstrate that the EWMP Implementation Strategy will address the Water Quality Priorities. While the Permit prescribes the RAA as a quantitative demonstration that control measures will be effective, the RAA also uses a modeling process to identify and select potential control measures to be implemented by the EWMP. The Watershed Management Modeling System Upper LA River EWMP ES-5 January 2016
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Executive Summary
(WMMS) is the basis for the modeling system used to conduct the RAA for the ULAR EWMP. WMMS is specified in the 2012 MS4 Permit as an approved tool to conduct the RAA. The LACFCD, through a joint effort with U.S. Environmental Protection Agency (USEPA), developed WMMS specifically to support informed decisions for managing stormwater.

The RAA demonstrates the calibrated modeling system is able to accurately predict flows and pollutant concentration in the LA River watershed. The RAA was developed based on complying with the applicable criteria for “limiting pollutants” during 90th percentile storm conditions. Limiting pollutants are the pollutants that drive BMP capacity (i.e., control measures that address the limiting pollutant will also address other pollutants). The limiting pollutants for ULAR are as follows:
 Wet weather – zinc and E. coli: according to the modeling analysis and review of monitoring data, control of zinc and E. coli requires BMP capacities that are the largest among the Water Quality Priority (WQP) pollutants, and thus control of zinc and E. coli has assurance of addressing the other ULAR wet weather Water Quality Priorities. The RAA for ULAR first identifies the control measures to attain zinc limits (during the zinc critical condition) and then identifies additional capacity, if any, needed to achieve E.coli limits.
 Dry weather – E. coli: among all the pollutants monitored during dry weather at mass emission stations in LA County, E. coli most frequently exceeds receiving water limitation (RWLs). During monitoring “snapshots” of over 100 outfalls along the LA River, over 85 percent of samples exceeded limits for E. coli during dry weather through the Bacteria Source Identification Study along the Los Angeles River (CREST, 2008). Among the dry weather WQP pollutants, achievement of dry weather RWLs for E. coli will be the most challenging.

The RAA was used to select the BMPs in the EWMP Implementation Strategy based on three primary elements:
 Opportunity – Where can these BMPs be located and how many can be accommodated?  System Configuration – How is the runoff routed to and through the BMP and what is the maximum BMP size?
 Cost Functions – What is the relationship between BMP volume/footprint/design elements and costs?
The WMMS considered millions of BMP scenarios and the EWMP Implementation Strategy was selected based on the most cost-effective scenarios, while incorporating the input from the EWMP Group related to the needs and opportunities within the communities.

ES.1.4 Detailed EWMP Implementation Strategy and Compliance Schedule The EWMP Implementation Strategy (presented in Section 7) is the “recipe for compliance” of each jurisdiction to address Water Quality Priorities and comply with the provisions of the MS4 Permit. The EWMP Implementation Strategy includes individual recipes for each of the 18 jurisdictions and each watershed/assessment area – Los Angeles River above Sepulveda Basin, Los Angeles River below Sepulveda Basin, Compton Creek, Rio Hondo, Verdugo Wash, Arroyo Seco, Burbank Western Channel, Tujunga Wash, Bull Creek, Aliso Wash, Bell Creek, McCoy-Dry Canyon, and Browns Canyon Wash.

Implementation of the EWMP Implementation Strategy will provide a BMP-based compliance pathway for each jurisdiction under the MS4 Permit.

Upper LA River EWMP ES-6 January 2016
20 - 70
Executive Summary
The EWMP Implementation Strategy is expressed in terms of [1] the volumes of stormwater and nonstormwater to be managed by each jurisdiction to address Water Quality Priorities, and [2] the control measures that will be implemented to achieve those volume reductions, as follows:
 Compliance Targets: for MS4 compliance determination purposes, the primary metric for EWMP implementation is the volume of stormwater managed by implemented control measures. The stormwater volume to be managed is considered the BMP performance goal for the EWMP.  EWMP Implementation Strategy: the network of LID, green streets and regional BMPs that has reasonable assurance of achieving the Compliance Targets is referred to as the EWMP Implementation Strategy. The RAA modeling framework has been used to quantitatively demonstrate that the EWMP Implementation Strategy will address the Water Quality Priorities.

The EWMP Implementation Strategy identifies the location and type of control measures to be implemented by each jurisdiction for compliance by 2037, which includes addressing all Water Quality Priorities including the limiting pollutants zinc and E. coli. The LID, green street and regional projects that will address the Water Quality Priorities is a network of control measures with the equivalent capacity of approximately 20 Rose Bowl stadiums. As shown in the figure below, for the set of BMPs to be implemented across the entire ULAR EWMP area by 2028, regional projects on public land make up 26 percent of the total control measure capacity. LID and green streets each make up 14 percent and 30 percent respectively. The EWMP Implementation Strategy will be validated and updated over time following review of water quality monitoring data through an adaptive management approach.

The EWMP Implementation Strategy is ultimately a recipe for compliance for each jurisdiction and subwatershed in the EWMP area. A total of 1,119 subwatersheds (see figure at top of next page) are provided a specific set of LID, green street and regional control measures. The BMP density is higher in some areas [dark blue] because either [1] relatively high load reductions are required, or [2] BMPs in those areas were relatively cost-effective (e.g., due to high soil infiltration rates).The EMWP Plan includes tabular versions of the map to the right in detailed appendices for each jurisdiction.

Upper LA River EWMP ES-7 January 2016
20 - 71
2%
Regional BMPs (Medium)
19 projects
4% _____ LID (public retrofits)
5%
LID (residential program)
6%
Regional BMPs (Very High)
16 projects
Executive Summary
streets and regional BMPs to
The total capacity of LID, green
be
2037 (the
implemented by each jurisdiction by
compliance date for
addressing E. coli) is shown in the
bar chart at the bottom of this page.
preferences.
reduction requirements and BMP
depending on the pollutant
The strategy varies by jurisdiction
The top panel groups
bottom pane
streets and regional BMPs, while the
the BMP types into LID, green
l provides more
resolution for the BMP subspecified in the
rapid due to the compliance dates
EWMP Implementation Strategy is
The pace of implementation for the
categories.

LA River Metals
Toxi
and 2024), Los Angeles Harbor
TMDL (interim milestones in 2017
cs TMDL ( compliance by 2032) and Los Angeles River Bacteria TMDL ( compliance by 2037). The milestones/compliance dates is shown in the figure
scheduling of BMPs across all 18 jurisdictions to be implemented to achieve those on the next page.

Upper LA River EWMP ES-8 January 2016
20 - 72
Structural BMP Capacity (acre-ft) Structural BMP Capacity (acre-ft) 0 N w ,. :g "' .... N w ,. "' 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Alhambra I I .... Alhambra ~ .... ... ... "' 122 "'
.... 22 ....

Burbank 00 Burbank 00 00 121 00
Calabasas I "' 0 Calabasas "' 55 0
Glendale "' "' ,. Glendale ,. 0 141 0
Hidden Hills I V, Hidden Hills
La Canada I La Canada m ,. Flintridge ,. Flintridge s:
"C
Montebello
.... .... 3 "' Montebello "'
n
V, V, -0
0 ro
1 1
1rr·1 OJ I Monterey .... Monterey ~ .... 3 • 3: c' 0 0 (t) 0 L. ... L..; "C s Park "' Park 79 "' ;:l. V V V V A n C :;· II a, 0 0 0 0 c.; .. -0 "' "' • i:x:, 0' "' 0 a, :;o (1) :E Pasadena "' Pasadena "' 6" "' "-' n a- "' 145 "' ::::, m ;: 0 0 0 0 i:x:, 0' a. -0 I 5 3: -< ... ... "C Rosemead "' -·t "' n :::, ..... .. - 45 (t) • ro f:; C. (JQ ,. a· II -< .::: [ San "' San Fernando 3 Q [ o· Fernando 0 27 .,, 0
II 3· ::::, San Gabriel "' I 11 111 II """~"
:· "' "' "' ... 34 n [ f iiiH1111 0 I I ... 3 ... 3 :;;> San Marino "' San Marino 2 "' ""2.. ] 47 o:;· i· II ::::, South V, g·!!..¥-a~~~!!! South v, n ro El Monte 00 ? iifl El Monte 45'» r::; -< South I - E; i i-11 ~'" N "' 0 Pasadena .... Pasadena 34 w .....

Temple City I "' Temple City 33 V, ,. 18 ,.

Uninc, Uninc. V,
146 ....

LA County 0 LA County 308 0
"' "' Los Angeles b Los Angeles 607 b "' V, "' "' 2,115 0 8 N N -"' 0 8 N b 0
0 0 0 0 0 0
jg b 0 jg 0 :g b 0
0 0 0 0
jg b 0 /-' :g z
Structural BMP Capacity (acre-ft) Structural BMP Capacity (acre-ft) Executive Summary
ES.1.5 Adaptive Management Framework
One of the key components of the EWMP is the incorporation of an Adaptive Management Approach for evaluating monitoring data and “lessons learned” or experience gained during implementation to evaluate EWMP implementation progress. The Permit specifies that an adaptive management process will be revisited every two years to evaluate the EWMP and update the program. The EWMP strategy will evolve based on monitoring results by identifying updates to the EWMP Implementation Plan to increase its effectiveness.

ES.1.6 EWMP Implementation Costs and Financial Strategy The costs to implement the EWMP will require orders of magnitude increases in stormwater program funding. The capital costs to address Water Quality Priorities by 2037 is estimated at over $6.0 billion, with total operations and maintenance costs exceeding $210 million per year once fully implemented (see table below). Expenditures for the EWMP Implementation Strategy will be coordinated with other regional efforts to improve habitat, promote greenways and increase access to the LA River and its tributaries. In order to garner community support for financing the costs, the multi-benefits of the LID, green streets and regional projects will be quantified including improved aesthetics, increased recreational opportunity, water supply augmentation and climate change resiliency. The financial strategy presented in this EWMP outlines a set of multiple approaches that allows each jurisdiction to consider and select the strategies that best fit their specific preferences.

Present to 31%
Metals TMDL
Milestone (2017)
31% Metals TMDL
Milestone (2017)
to 50% Metals
TMDL Milestone
(2024)
50% Metals TMDL
Milestone (2024) to
Compliance with
Metals TMDL (2028)
50% Metals TMDL
Milestone (2024) to
Compliance with
Bacteria TMDL
(2037)
Total at
Capital O&M/yr Capital O&M/yr Capital O&M/yr Capital O&M/yr Capital O&M/yr 168.78 17.01 458.65 55.27 2,889.50 176.91 2,580.94 210.84 6,097.87 210.84 Costs in units of $ million
Upper LA River EWMP ES-9 January 2016
20 - 73
26,000
I
w 2017 2024 2028 2032 2037 ,._ Milestone Year ~ 5,000
> ■ Total Regional BMPs ·'5 4,000 n, ■ Green Streets Q. 3,449 a 3,ooo 2,231 2,231 ■ Total LID BMPs
Q.
~ 2,000 + a:i Residual Taxies
ni Source Control ,_ 1,000 1,196 1,196 1,196 Measures :I 262 805 .... .... 352 :I
,_
.... 0 Vl
* * V, V, (1l
u ·;:: .-I 0 (1l ·x rn Lf) ..., w w 0 ..., ~ I- u
(1l
co
Interim Final
Upper Los Angeles River EWMP
Section 1
Introduction
This Enhanced Watershed Management Program for the Upper Los Angeles River (ULAR EWMP) describes a customized compliance pathway that participating agencies will follow to address the pollutant reduction requirements of the 2012 Municipal Separate Storm Sewer System (MS4) Permit (Order No. R4‐2012‐0175; National Pollutant Discharge Elimination System [NPDES] Permit No.

CAS004001). By electing the optional compliance pathway in the MS4 Permit, the Upper Los Angeles River Watershed Management Group (EWMP Group) has leveraged this EWMP to facilitate a robust, comprehensive approach to stormwater planning for the Upper Los Angeles River watershed. This EWMP builds upon multiple previously-developed planning efforts1 and identifies a detailed implementation strategy that provides not only water quality improvement but also environmental, aesthetic, recreational, water supply and/or other community enhancements. The strategy has been developed through an extensive stakeholder coordination process including three public workshops and numerous one-on-one meetings.

A total of 19 MS4 Permittees comprise the EWMP Group (“Group members” or “jurisdictions”) including the cities of Los Angeles (lead coordinating agency), Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Cañada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, and Temple City, plus the County of Los Angeles, and the Los Angeles County Flood Control District (LACFCD)2. The City of South El Monte3 joined the original 18 Group members through a letter of intent4 submitted February 26, 2015.

The vision for development of the EWMP was to utilize a multi-pollutant approach that maximizes the retention and use of urban runoff as a resource for groundwater recharge and irrigation, while also creating additional benefits for the communities in the ULAR watershed. This EWMP presents a toolbox of distributed and regional watershed control measures (see Figure 1-1) to address applicable stormwater quality regulations including the following:
 Low impact development: control measures implemented on parcels to retain stormwater runoff during rain events. For the EWMP, the Group members’ LID ordinances are also incorporated. In addition, residential LID programs are incorporated to incentivize adoption of rain cisterns and other methods to reduce runoff from residential properties, while also facilitating community engagement and awareness. Group members will also implement LID retrofits on public parcels.
 Green streets: the right-of-way along streets offers a significant opportunity to implement control measures on public land. The EWMP includes extensive green streets to retain runoff from 1 A Work Plan for the ULAR EWMP was submitted to the Regional Board in June 2014. The Work Plan described the work efforts and analyses that support this EMWP development.” 2 See Appendix 1A for background information on the Los Angeles County Flood Control District. 3 A portion of South El Monte drains to the San Gabriel River watershed, which is covered by this ULAR EWMP.

Details on the analyses and results for the San Gabriel River portion of South El Monte are provided in Appendix 1B. 4 Letter of Intent to join EWMP and CIMP from Anthony Ybarra, City of South El Monte City Manager, to Sam Unger, California Regional Water Quality Control Board, Los Angeles Region Executive Officer, dated February 26, 2015.

Upper LA River EWMP 1-1 January 2016

20 - 74
Section 1 • Introduction
roads and alleys. Green streets will potentially offer many other benefits to communities in terms of aesthetics, safety and increased property values.
 Regional projects: these control measures are an emphasis of the Permit because they are able to capture runoff from large upstream areas. The EWMP emphasizes implementation of regional projects, particularly those that are able to retain the 85th percentile, 24-hour storm event. The ULAR EWMP includes 128 regional BMPs, including multi-benefit regional projects that retain the storm water volume from the 85th percentile, 24-hour storm for the drainage areas tributary to the multi-benefit regional projects. In addition, the EWMP includes regional projects on private land to assure required pollutant reductions are achieved.  Institutional control measures: these control measures can be cost-effective because they prevent transport of pollutants in the watershed without building structures. The MS4 Permit requires Group Members to implement minimum control measures (MCMs), which are a subset of institutional control measures that may be enhanced over the course of EWMP implementation.

Collectively, these measures make up the “EWMP Implementation Strategy” also referred to as the “recipe for compliance,” for the Group members. The EWMP Implementation Strategy is quantitatively robust, as modeling was used to demonstrate that RWLs and/or WQBELs will be achieved by the identified control measures, via a Reasonable Assurance Analysis (RAA). Over time, through adaptive management, the EWMP Implementation Strategy will evolve based on monitoring results, lessons learned during implementation and other factors.

Figure 1-1. Conceptual Schematic of Regional (left) and Distributed (right) BMP Approaches

1.1 What Areas are Covered by this EWMP?
The area included in the ULAR EWMP is the largest of all the EWMP areas in Los Angeles County, approximately 485 square miles (Figure 1-2). The Los Angeles River is approximately 55 miles long, and five of six reaches lie within the ULAR EWMP area. The4 natural hydrology of the Los Angeles River watershed has been altered by channelization and the construction of dams and flood control reservoirs.

The Los Angeles River and many of its tributaries are lined with concrete for most or all of their length.

Soft-bottomed segments of the Los Angeles River occur where groundwater upwelling prevents armoring of the river bottom, most notably at the Glendale Narrows.

Upper LA River EWMP 1-2 January 2016
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Section 1 • Introduction
Figure 1-2. Upper Los Angeles River EWMP Area and Jurisdictions that Comprise the ULAR EWMP Group Upper LA River EWMP 1-3 January 2016
20 - 76
\
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. .,i
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LEGEND
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Flood Control
District Territory
Watershed Boundary
Freeway System
County Boundary
; ··-·i
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- Reach Break
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OS ANGELES
10 Miles~ •ed<t Co:> r ht '2"Jt. E •
Section 1 • Introduction
The Los Angeles River is segmented into six reaches by the California Water Quality Control Plan, Los Angeles Region (Basin Plan) as follows: (listed from upstream to downstream; reach breaks are shown in Figure 1-2):
 Reach 6 begins at the headwaters of the Los Angeles River (the confluence of Arroyo Calabasas and Bell Creek) and extends to Balboa Boulevard.
 Reach 5 runs from Balboa Boulevard through the Sepulveda Basin.  Reach 4 runs from Sepulveda Dam to Riverside Drive.
 Reach 3 runs from Riverside Drive to Figueroa Street.  Reach 2 runs from Figueroa Street to Carson Street.
 Reach 1 runs from Carson Street to the estuary.

Major tributaries to ULAR EWMP area include Aliso Canyon Creek, Bell Creek, Bull Creek, Tujunga Wash, Burbank Western Channel, Arroyo Seco, Rio Hondo, and Compton Creek. The major water bodies in the ULAR EWMP area are summarized in Table 1-1. The ULAR EWMP area also includes Lake Calabasas, Echo Park Lake, and Legg Lake.

Table 1-1. Waterbodies within the ULAR EWMP Area
Waterbody Associated Major Tributaries
LA River Reach 6
Dry Canyon Creek
McCoy Creek
Bell Creek
Aliso Canyon Wash
LA River Reach 5 Bull Creek
LA River Reach 4 Pacoima Wash
Tujunga Wash
LA River Reach 3
Burbank West Channel
Verdugo Wash
Arroyo Seco
LA River Reach 2 Rio Hondo Reach 2 and 3
Compton Creek
Echo Park Lake
Legg Lake
Calabasas Lake
Collectively, the ULAR EWMP area makes up over 58 percent of the total LA River watershed area. A breakdown of the areas associated with the participating MS4 Permittees is provided in Table 1-2. All drainage infrastructure operated and maintained by the LACFCD within the ULAR EWMP area have been covered under this EWMP. It should be noted that agencies participating in the ULAR EWMP have no jurisdiction over the land owned by the State of California (i.e., California Department of Fish and Wildlife [CDFW], the State Lands Commission, and California Department of Transportation [Caltrans]) and the U.S. Government.

Upper LA River EWMP 1-4 January 2016
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Section 1 • Introduction
Table 1-2. ULAR EWMP Agencies and Land Areas
Agency Land Area (Acres) % of EWMP Area
City of Los Angeles 181,288.00 58.48
County of Los Angeles 41,048.07 13.24

LACFCD NA N/A
City of Alhambra 4,884.31 1.58
City of Burbank 11,095.20 3.58
City of Calabasas 4,005.68 1.29
City of Glendale 19,587.50 6.32
City of Hidden Hills 961.03 0.31
City of La Canada Flintridge 5,534.46 1.79
City of Montebello 5,356.38 1.73
City of Monterey Park 4,951.51 1.60
City of Pasadena 14,805.30 4.78
City of Rosemead 3,310.87 1.07
City of San Fernando 1,517.64 0.49
City of San Gabriel 2,644.87 0.85
City of San Marino 2,409.64 0.78
City of South El Monte 1,823.94 0.59
City of South Pasadena 2,186.20 0.71
City of Temple City 2,576.50 0.83
Area of ULAR EWMP Agencies 309,987.10 100

1.2 Which Regulations are Motivating the EWMP?
While the EWMP comprises a multi-faceted document/program that is far broader than stormwater compliance, its fundamental purpose is to respond to regulatory requirements. Elements of the regulatory framework, including the MS4 Permit and applicable schedules for total maximum daily loads (TMDLs), are described in the following subsections.

1.2.1 Major Elements of the 2012 MS4 Permit
The Los Angeles Regional Water Quality Control Board (LARWQCB) adopted Waste Discharge Requirements for MS4 discharges within the Coastal Watersheds of Los Angeles County, except those discharges originating from the City of Long Beach MS4 (Order No. R4‐2012‐0175; NPDES Permit No.

CAS004001) on November 8, 2012 (referred to herein as the MS4 Permit or Permit). The MS4 Permit, which became effective on December 28, 2012, applies to the LACFCD, County of Los Angeles and 84 incorporated cities within Los Angeles County, including cities in the ULAR watershed. The MS4 Permit replaces the 2001 MS4 permit.

The 2012 MS4 Permit contains effluent limitations, receiving water limitations (RWLs), minimum control measures (MCMs), and TMDL provisions, and outlines the process for developing watershed management programs, including the EWMP. The MS4 Permit incorporates the TMDL Wasteload Upper LA River EWMP 1-5 January 2016
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Section 1 • Introduction
Allocations (WLAs) applicable to dry- and wet- weather as water quality based effluent limits (WQBELs) and/or RWLs. Section V.A of the Permit requires compliance with the WQBELs as outlined by the respective TMDLs. The EWMP provides a compliance pathway for attaining these limitations, as described in the next subsection.

The MS4 Permit also requires Permittees to implement MCMs to protect water quality in receiving waters (Part VI.D). Unlike previous Permits, the 2012 Permit allows for the modification of MCMs to more effectively address the highest priority water quality conditions. Permittees can evaluate current MCMs, identify potential modifications that will address Water Quality Priorities, and provide justification for modification and/or elimination of any MCM that is determined to not be applicable to the Permittee (with the exception of MCMs in the Planning and Land Development Program, which may not be eliminated). At this time, no Group members have elected to formally customize their MCMs, but may choose to do so over the course of EWMP implementation. Customization may include replacement of an MCM for a more effective measure, reduced implementation of an MCM, augmented implementation of the MCM, focusing the MCM on the water quality priority (WQP), or elimination of an MCM.

1.2.2 Role of EWMP for Permit Implementation
The EWMP provides a compliance pathway for attaining RWLs and WQBELs limitations. The definition of an EWMP, provided in Permit Section VI.C.1.g., is as follows:
“EWMP is one that comprehensively evaluates opportunities, within the participating Permittees’ collective jurisdictional area in a Watershed Management Area, for collaboration among Permittees and other partners on multi-benefit regional projects that, wherever feasible, retain (i) all non-storm water runoff and (ii) all storm water runoff from the 85th percentile, 24-hour storm event for the drainage areas tributary to the projects, while also achieving other benefits including flood control and water supply, among others. In drainage areas within the EWMP area where retention of the 85th percentile, 24-hour storm event is not feasible, the EWMP shall include a Reasonable Assurance Analysis (RAA) to demonstrate that applicable WQBELs and RWLs shall be achieved through implementation of other watershed control measures. An EWMP shall:
i. Be consistent with the provisions in Part VI.C.1.a.-f and VI.C.5-C.8; ii. Incorporate applicable State agency input on priority setting and other key implementation issues;
iii. Provide for meeting water quality standards and other CWA obligations by utilizing provisions in the CWA and its implementing regulations, policies and guidance; iv. Include multi-benefit regional projects to ensure that MS4 discharges achieve compliance with all WQBELs set forth in Part VI.E. and do not cause or contribute to exceedances of receiving water limitations in Part V.A. by retaining through infiltration or capture and reuse the storm water volume from the 85th percentile, 24-hour storm for the drainage areas tributary to the multi-benefit regional projects.;
v. In drainage areas where retention of the storm water volume from the 85th percentile, 24- hour event is not technically feasible, include other watershed control measures to ensure that MS4 discharges achieve compliance with all interim and WQBELs set forth in Part VI.E. with Upper LA River EWMP 1-6 January 2016
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Section 1 • Introduction
compliance deadlines occurring after approval of a EWMP and to ensure that MS4 discharges do not cause or contribute to exceedances of receiving water imitations in Part V.A.; vi. Maximize the effectiveness of funds through analysis of alternatives and the selection and sequencing of actions needed to address human health and water quality related challenges and non-compliance;
vii. Incorporate effective innovative technologies, approaches and practices, including green infrastructure;
viii. Ensure that existing requirements to comply with technology-based effluent limitations and core requirements (e.g., including elimination of non-storm water discharges of pollutants through the MS4, and controls to reduce the discharge of pollutants in storm water to the maximum extent practicable) are not delayed;
ix. Ensure that a financial strategy is in place.”
The ULAR EWMP meets all of these requirements as prescribed by the Permit.

1.2.3 Applicable TMDLs and Implementation Schedules
A primary driver of the extent and scheduling of control measures that make up the EWMP Implementation Strategy are the applicable TMDLs in the LA River watershed. Section 303(d) of the Clean Water Act (CWA) requires states to prepare a list of water bodies that do not meet water quality standards and establish for each of these water bodies load and waste load allocations (load refers to pollutants), that is, a TMDL that will ensure attainment of water quality standards. A TMDL represents an amount of pollution that can be released by anthropogenic and natural sources of a watershed into a specific water body without causing a decline in water quality and beneficial uses. Unlike federal law, State law requires Regional Boards to include an implementation plan for TMDLs and these plans generally include compliance schedules.

A summary of the existing TMDLs for the ULAR is presented in the following tables:
 Table 1-3 presents TMDLs developed for water bodies within the ULAR EWMP area and also TMDLs for downstream waterbodies.
 Table 1-4 (mainstem and tributaries) and Table 1-5 (lakes) show where the Permit assigns WQBELs, RWLs, or WLAs to Permittees within the ULAR EWMP area. The numeric WQBELs and RWLs as well as the WLAs for the USEPA TMDLs listed in Table 1-3 and Table 1-4 can be found in Attachments N and O of the Permit.
 A summary of the WLAs contained within these TMDLs applicable to participants in the ULAR EWMP area is provided in Appendix 1.A. These WLAs provide the overall water quality targets to be achieved through implementation of the EWMP and are key considerations for the RAA.  Some of the Regional Board-adopted TMDLs presented in Table 1-3 required responsible parties to submit a TMDL Implementation Plan to describe how they would achieve compliance with the WLAs. The cities of Los Angeles, Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Cañada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South Pasadena, and Temple City, and Caltrans submitted TMDL Implementation Plans to address the impairments contained within the Metals TMDL. Additionally, the County of Los Upper LA River EWMP 1-7 January 2016
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Section 1 • Introduction
Angeles and LACFCD submitted an integrated TMDL Implementation Plan to address multiple impairments. Once approved, the ULAR EWMP will take the place of those individual TMDL Implementation Plans.

Table 1-3. TMDLs Applicable to the Upper Los Angeles River Watershed Management Area Group TMDL
LARWQCB Resolution
Number
Effective Date and/or
EPA Approval Date
LA River Nitrogen Compounds and Related Effects
2003-009 03/23/2004
2012-010 (amended) 08/07/2014
Legg Lake Trash TMDL 2007-010 03/06/2008
LA River Trash 2007-012 09/23/2008
LA River Metals TMDL
2007-014 10/29/2008
2010-003 (amended) 11/03/2011
LA River Bacteria TMDL 2010-007 03/23/2012
Dominguez Channel and Greater Los Angeles and Long
Beach Harbor Waters Toxic Pollutants TMDL 2011-008 03/23/2012 Los Angeles Area Lakes TMDLs for Lake Calabasas, Echo
Park Lake, and Legg Lake
NA
(USEPA TMDL) 03/26/2012
Upper LA River EWMP 1-8 January 2016
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Section 1 • Introduction
Table 1-4. Applicability of WQBELs and RWLs Associated with TMDLs as Identified in the Permit TMDL Constituent
LA River Reaches
1 – 6
Compton
Creek
Rio
Hondo
R1 – R3
Arroyo
Seco
Verdugo
Wash
Burbank
Western
Channel
Tujunga
Wash
Bell
Creek
Bull Creek
Aliso Canyon Wash
McCoy Canyon
Dry Canyon
LAR Trash Trash E E E E E E E E E
LAR
Nutrients
Ammonia -N E E E E E E E E E
Nitrate – N E E E E E E E E E
Nitrite – N E E E E E E E E E
Nitrate as N +
Nitrite as N E E E E E E E E E
LAR Metals
Copper and
Lead (dry and
wet weather)
E E E1 E E E E E --
Zinc
(dry weather) -- -- E1 -- -- -- -- -- --
Zinc
(wet weather) E E E E E E E E --
Cadmium
(wet weather) E E E E E E E E --
DC and
LA/LB
Harbors
Toxics
Sediment:

DDTs, PCBs,
Copper, Lead,
Zinc, PAHs
-- -- -- -- -- -- -- -- --
LAR Bacteria E. coli E/R E/R E/R E/R E/R E/R E/R E/R E/R Note that unless explicitly stated as sediment, constituents are associated with the water column E – Effluent limit established based on a TMDL.

R – Receiving water limit established based on a TMDL.
1 – The dry weather metals limits only apply to Rio Hondo Reach 1.

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I I I I
Section 1 • Introduction
Table 1-5. Applicability of Water Quality Based Effluent Limitations and/or Wasteload Allocations Associated with TMDLs for Lakes as Identified in the Permit TMDL Constituents
Lake
Legg Calabasas Echo Park
Legg Lake Trash TMDL Trash E
USEPA Lakes TMDLs
Total-P WLA WLA WLA
Total-N WLA WLA WLA
Trash WLA
PCBs (water and sediment) WLA
Chlordane (water and sediment) WLA
Dieldrin (water and sediment) WLA
Note that unless explicitly stated as sediment, constituents are associated with the water column.

E – Effluent limit established based on a TMDL.

PCB – polychlorinated biphenyls
WLA – Wasteload Allocation assigned in a USEPA TMDL, but not included as effluent or receiving water limitations.

1.3 EWMP Overview
The remainder of this EWMP includes the following sections:
 Section 2 – Legal Authority: Presents the legal authority of each participating Permittee to implement or compel implementation of watershed control measures.  Section 3 – Priorities for Water Quality Compliance: Presents the process to identify and prioritize water quality impairments in the watershed based on review of available monitoring data. The water quality prioritization process of the Permit was used to determine the water body-pollutant combinations (WBPCs) that will be addressed by the EWMP. Note the EWMP Group has also developed a Coordinated Integrated Monitoring Program (CIMP) to collect water quality data and measure the effectiveness of the EWMP.  Section 4 – Overview of EWMP Control Measures: Regional Projects and Integration with Related Planning Efforts: Provides an overview of the benefits and role of regional projects in the EWMP and the detailed screening and analysis process used to prioritize regional project opportunities in the ULAR watershed. In addition, this section highlights signature regional projects that have been evaluated through detailed conceptual level designs by each of the EWMP Group members. ly, EWMP incorporates and will align with other regional planning efforts underway by many other agencies and organizations (e.g., the LA River Ecosystem Restoration Feasibility Study and the Stormwater Capture Master Plan),  Section 5 – Overview of EWMP Control Measures: Green Infrastructure and Institutional Control Measures: Complementary to the regional BMP program introduced in Section 4, robust green infrastructure programs will be critical to achieving water quality compliance in the Upper LA River watershed. This section provides a summary of the green infrastructure programs within the EWMP and highlights several signature projects as an example of the types of efforts that are upcoming and ongoing.

Upper LA River EWMP 1-10 January 2016
20 - 83
Section 1 • Introduction
 Section 6 – Reasonable Assurance Analysis Approach: A key element of the EWMP is the RAA, which is prescribed by the Permit as a process to demonstrate “that the activities and control measures…will achieve applicable WQBELs and/or RWLs with compliance deadlines during the Permit term.” This section details how the RAA was used to evaluate the many different scenarios/combinations of institutional, distributed and regional control measures that could potentially be used to comply with the RWLs and WQBELs of the Permit, and was then used to select the control measures specified in the EWMP Implementation Strategy.  Section 7 – Detailed EWMP Implementation Strategy and Compliance Schedule: Outlines the output of the RAA process, referred to as the EWMP Implementation Strategy. This strategy can be thought of as the “recipe for compliance” for each jurisdiction to address Water Quality Priorities and comply with the provisions of the MS4 Permit. Through the RAA, a series of quantitative analyses were used to identify the capacities of Low Impact Development (LID), green streets and regional BMPs that comprise the EWMP Implementation Strategy and assure those control measures will address the Water Quality Priorities.  Section 8 – Compliance Determination and Adaptive Management Framework: Provides an overview of the compliance determination process and the adaptive management framework. The adaptive management process will be revisited every two years to evaluate the EWMP and update the program as necessary. As part of the process, the EWMP may be adapted and modified over time to become more effective as new program elements are implemented and information is gathered
 Section 9 – EWMP Implementation Costs and Financial Strategy: Presents the financial strategy for addressing the additional costs of compliance with the 2012 MS4 Permit as a result of the extensive set of BMPs required for compliance. In the context of the EWMP, the financial strategy is deemed to represent the strategic options available to the Permittees for financing the program costs associated with the new MS4 Permit.
 Section 10 – References: Contains a list of references cited in the EWMP.

Upper LA River EWMP 1-11 January 2016
20 - 84
Upper LA River EWMP 6.E.322 Draft June 2015
Table 6.E-18. Screened Green Street Opportunities Considered in the EWMP for City of South Pasadena Subwatershed Street Name Drainage Configuration Centerline Length (ft)
615880 (unknown) Bioretention (No Underdrains) 892
615880 Ashbourne Dr Bioretention (No Underdrains) 29
615880 Camden Ave Bioretention (No Underdrains) 730
615880 Camden Pkwy Bioretention (No Underdrains) 1,066
615880 Court Ave Bioretention (No Underdrains) 434
615880 E Huntington Dr Bioretention (No Underdrains) 1,528 615880 Garfield Ave Bioretention (No Underdrains) 1,081 615880 Garfield Rd Bioretention (No Underdrains) 1,081
615880 Huntington Dr Bioretention (No Underdrains) 165
615880 la Senda Pl Bioretention (No Underdrains) 927
615880 N Curtis Ave Bioretention (No Underdrains) 7
615880 N Dos Robles Pl Bioretention (No Underdrains) 31 615880 N Marguerita Ave Bioretention (No Underdrains) 20 615880 Oak St Bioretention (No Underdrains) 25
615880 Olive Ave Bioretention (No Underdrains) 637
615880 W Huntington Dr Bioretention (No Underdrains) 165 615880 W Pine St Bioretention (No Underdrains) 880
615980 (unknown) Bioretention (No Underdrains) 15
615980 Amberwood Dr Bioretention (No Underdrains) 632
615980 Brent Ave Bioretention (No Underdrains) 50
615980 Chelten Way Bioretention (No Underdrains) 15
615980 Chelton Way Bioretention (No Underdrains) 15
615980 Clark Pl Bioretention (No Underdrains) 143
615980 Ellincourt Dr Bioretention (No Underdrains) 501
615980 Foothill St Bioretention (No Underdrains) 389
615980 Garfield Ave Bioretention (No Underdrains) 4,044 615980 Garfield Rd Bioretention (No Underdrains) 4,044
615980 Grevelia St Bioretention (No Underdrains) 986
615980 Hardison Ln Bioretention (No Underdrains) 269
615980 Hardison Pl Bioretention (No Underdrains) 284
615980 Hope St Bioretention (No Underdrains) 6
615980 Las Flores Dr Bioretention (No Underdrains) 51
615980 Le Droit Dr Bioretention (No Underdrains) 627
615980 Milan Ave Bioretention (No Underdrains) 1,608
615980 Mill Rd Bioretention (No Underdrains) 286
615980 Mission Aly Bioretention (No Underdrains) 73
615980 Mission St Bioretention (No Underdrains) 1,111
615980 Mockingbird Ln Bioretention (No Underdrains) 259 615980 Monterey Rd Bioretention (No Underdrains) 1,194
615980 Montrose Ave Bioretention (No Underdrains) 1,968 615980 Montrose Ln Bioretention (No Underdrains) 602
615980 North Aly Bioretention (No Underdrains) 206
615980 Oxley St Bioretention (No Underdrains) 967
615980 Palermo Ln Bioretention (No Underdrains) 105
615980 Park Ave Bioretention (No Underdrains) 69
615980 Pico Aly Bioretention (No Underdrains) 66
615980 Raymond Hill Rd Bioretention (No Underdrains) 268 615980 Raymondale Dr Bioretention (No Underdrains) 563
615980 South Aly Bioretention (No Underdrains) 25
615980 Stratford Ln Bioretention (No Underdrains) 18
615980 W State St Bioretention (No Underdrains) 129
616080 Garfield Ave Bioretention (No Underdrains) 128
616080 Garfield Rd Bioretention (No Underdrains) 128
616080 Hardison Ln Bioretention (No Underdrains) 21
616080 Hardison Pl Bioretention (No Underdrains) 3
616080 Raymond Hill Rd Bioretention (No Underdrains) 73 636280 (unknown) Biofiltration (Underdrains) 1,355
636280 Alpha St Biofiltration (Underdrains) 1,039
636280 Alta Vista Ave Biofiltration (Underdrains) 309
636280 Alta Vista Cir Biofiltration (Underdrains) 62
636280 Bank St Biofiltration (Underdrains) 364
636280 Beech St Biofiltration (Underdrains) 290
636280 Berkshire Ave Biofiltration (Underdrains) 144
636280 Bonita Dr Biofiltration (Underdrains) 245
636280 Braewood Ct Biofiltration (Underdrains) 29
636280 Cam Cerrado Biofiltration (Underdrains) 356
636280 Cam del Cielo Biofiltration (Underdrains) 299
636280 Cam del Sol Biofiltration (Underdrains) 1,239
636280 Cam Lindo Biofiltration (Underdrains) 2,497
20 - 85
Upper LA River EWMP 6.E.323 Draft June 2015
Subwatershed Street Name Drainage Configuration Centerline Length (ft)
636280 Cam Verde Biofiltration (Underdrains) 944
636280 Cambridge Pl Biofiltration (Underdrains) 533
636280 Collier Aly Biofiltration (Underdrains) 868
636280 Diamond Ave Biofiltration (Underdrains) 2,578
636280 Driveway Biofiltration (Underdrains) 42
636280 E Moffatt St Biofiltration (Underdrains) 465
636280 el Centro St Biofiltration (Underdrains) 434
636280 el Cerrito Cir Biofiltration (Underdrains) 239
636280 el Coronado St Biofiltration (Underdrains) 371
636280 el Tesorito St Biofiltration (Underdrains) 172
636280 Fairview Ave Biofiltration (Underdrains) 500
636280 Flores de Oro Biofiltration (Underdrains) 653
636280 Gillette Crescent St Biofiltration (Underdrains) 790 636280 Glendon Ct Biofiltration (Underdrains) 473
636280 Glendon Ln Biofiltration (Underdrains) 244
636280 Glendon Way Biofiltration (Underdrains) 1,180
636280 Hanscom Dr Biofiltration (Underdrains) 121
636280 Hill Dr Biofiltration (Underdrains) 35
636280 Illinois Dr Biofiltration (Underdrains) 70
636280 Indiana Ave Biofiltration (Underdrains) 1,419
636280 Indiana Pl Biofiltration (Underdrains) 2
636280 Indiana Ter Biofiltration (Underdrains) 52
636280 la Bellorita St Biofiltration (Underdrains) 236
636280 la Fremontia St Biofiltration (Underdrains) 1,042 636280 la Manzanita St Biofiltration (Underdrains) 154
636280 la Portada St Biofiltration (Underdrains) 423
636280 la Terraza St Biofiltration (Underdrains) 268
636280 Las Palmitas St Biofiltration (Underdrains) 460
636280 Loma Vista Ct Biofiltration (Underdrains) 188
636280 Long Driveway Biofiltration (Underdrains) 32
636280 Los Alisos Biofiltration (Underdrains) 206
636280 Los Espacios Biofiltration (Underdrains) 55
636280 Los Laureles St Biofiltration (Underdrains) 174
636280 Lyndon St Biofiltration (Underdrains) 759
636280 Maple St Biofiltration (Underdrains) 300
636280 Maycrest Ave Biofiltration (Underdrains) 512
636280 Meridian Ave Biofiltration (Underdrains) 5,851
636280 Meridian Pl Biofiltration (Underdrains) 189
636280 Monterey Rd Biofiltration (Underdrains) 2,019
636280 Mountain View Ave Biofiltration (Underdrains) 101 636280 N Maycrest Ave Biofiltration (Underdrains) 26
636280 N Van Horne Ave Biofiltration (Underdrains) 3
636280 No Name St/large Aly Biofiltration (Underdrains) 18 636280 Oak Crest Ave Biofiltration (Underdrains) 479
636280 Oak St Biofiltration (Underdrains) 921
636280 Orange Grove Ave Biofiltration (Underdrains) 620 636280 Pacific Aly Biofiltration (Underdrains) 341
636280 Pico Aly Biofiltration (Underdrains) 260
636280 Pine St Biofiltration (Underdrains) 375
636280 Rollin St Biofiltration (Underdrains) 787
636280 Saint Albans Ave Biofiltration (Underdrains) 83
636280 Santa Fe Ln Biofiltration (Underdrains) 170
636280 Santa Teresa Biofiltration (Underdrains) 1,144
636280 Summit Dr Biofiltration (Underdrains) 383
636280 Throop Aly Biofiltration (Underdrains) 295
636280 Valley View Rd Biofiltration (Underdrains) 760
636280 Van Horne Ave Biofiltration (Underdrains) 3
636280 Via del Rey Biofiltration (Underdrains) 4,244
636280 Wolford Ln Biofiltration (Underdrains) 79
636480 (unknown) Bioretention (No Underdrains) 6,627
636480 Amberwood Dr Bioretention (No Underdrains) 392
636480 Amherst Dr Bioretention (No Underdrains) 916
636480 Ashbourne Dr Bioretention (No Underdrains) 7
636480 Avon Pl Bioretention (No Underdrains) 604
636480 Bank St Bioretention (No Underdrains) 2,026
636480 Beacon Ave Bioretention (No Underdrains) 408
636480 Beech St Bioretention (No Underdrains) 1,313
636480 Brent Ave Bioretention (No Underdrains) 2,391
636480 Buena Vista Ln Bioretention (No Underdrains) 50
636480 Buena Vista St Bioretention (No Underdrains) 1,067 636480 Bushnell Ave Bioretention (No Underdrains) 1,343 20 - 86
Upper LA River EWMP 6.E.324 Draft June 2015
Subwatershed Street Name Drainage Configuration Centerline Length (ft)
636480 Camden Pkwy Bioretention (No Underdrains) 32
636480 Cedar Crest Ave Bioretention (No Underdrains) 12 636480 Central Aly Bioretention (No Underdrains) 82
636480 Chelten Way Bioretention (No Underdrains) 1,017
636480 Chelton Way Bioretention (No Underdrains) 1,017
636480 Clark Pl Bioretention (No Underdrains) 71
636480 Columbia Aly Bioretention (No Underdrains) 31
636480 Columbia Ln Bioretention (No Underdrains) 31
636480 Crestlake Ave Bioretention (No Underdrains) 856
636480 Diamond Ave Bioretention (No Underdrains) 1,714
636480 Donaldo Ct Bioretention (No Underdrains) 301
636480 E Huntington Dr Bioretention (No Underdrains) 73 636480 Edgewood Dr Bioretention (No Underdrains) 1,357
636480 Edison Ln Bioretention (No Underdrains) 784
636480 el Centro St Bioretention (No Underdrains) 2,204 636480 Elmpark St Bioretention (No Underdrains) 521
636480 Empress Ave Bioretention (No Underdrains) 851
636480 Exchange Ln Bioretention (No Underdrains) 973
636480 Fair Oaks Aly Bioretention (No Underdrains) 29
636480 Fair Oaks Ave Bioretention (No Underdrains) 5,525 636480 Fairview Ave Bioretention (No Underdrains) 2,676 636480 Fletcher Ave Bioretention (No Underdrains) 3,297 636480 Foothill St Bioretention (No Underdrains) 1,203
636480 Fremont Ave Bioretention (No Underdrains) 8,733
636480 Fremont Ln Bioretention (No Underdrains) 493
636480 Grace Dr Bioretention (No Underdrains) 720
636480 Grevelia St Bioretention (No Underdrains) 64
636480 Highland Aly Bioretention (No Underdrains) 274
636480 Highland St Bioretention (No Underdrains) 508
636480 Hope Ct Bioretention (No Underdrains) 59
636480 Hope St Bioretention (No Underdrains) 3,050
636480 Hopewell Ln Bioretention (No Underdrains) 659
636480 Huntington Dr Bioretention (No Underdrains) 6,220 636480 Huntington Ln Bioretention (No Underdrains) 1,663 636480 la France Ave Bioretention (No Underdrains) 1,957 636480 Laurel St Bioretention (No Underdrains) 2,532
636480 Leman St Bioretention (No Underdrains) 827
636480 Library Ln Bioretention (No Underdrains) 608
636480 Lyndon St Bioretention (No Underdrains) 2,497
636480 Magnolia Ln Bioretention (No Underdrains) 346
636480 Magnolia St Bioretention (No Underdrains) 790
636480 Maple St Bioretention (No Underdrains) 2,121
636480 Maple Way Bioretention (No Underdrains) 240
636480 Marengo Aly Bioretention (No Underdrains) 27
636480 Marengo Ave Bioretention (No Underdrains) 6,115
636480 Meridian Ave Bioretention (No Underdrains) 1,487 636480 Milan Ave Bioretention (No Underdrains) 5,750
636480 Mission Aly Bioretention (No Underdrains) 253
636480 Mission St Bioretention (No Underdrains) 3,765
636480 Mockingbird Ln Bioretention (No Underdrains) 2
636480 Monterey Rd Bioretention (No Underdrains) 3,571
636480 Mound Ave Bioretention (No Underdrains) 2,619
636480 N Bushnell Ave Bioretention (No Underdrains) 35
636480 N Electric Ave Bioretention (No Underdrains) 35
636480 N Huntington Dr Bioretention (No Underdrains) 988 636480 No Name St/large Aly Bioretention (No Underdrains) 49 636480 North Aly Bioretention (No Underdrains) 150
636480 Oak Meadow Ln Bioretention (No Underdrains) 319
636480 Oak St Bioretention (No Underdrains) 5,563
636480 Oaklawn Ave Bioretention (No Underdrains) 1,359
636480 Oliver St Bioretention (No Underdrains) 269
636480 Oneonta Aly Bioretention (No Underdrains) 996
636480 Oneonta Knoll St Bioretention (No Underdrains) 849 636480 Orange Grove Ave Bioretention (No Underdrains) 88 636480 Oxley Aly Bioretention (No Underdrains) 330
636480 Oxley St Bioretention (No Underdrains) 3,589
636480 Ozmun Ct Bioretention (No Underdrains) 49
636480 Pacific Aly Bioretention (No Underdrains) 1,090
636480 Palermo Ln Bioretention (No Underdrains) 624
636480 Park Ave Bioretention (No Underdrains) 1,823
636480 Pico Aly Bioretention (No Underdrains) 28
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Appendix 7A  Detailed Recipe for Final EWMP Compliance Upper LA River EWMP 7.A.76 Draft June 2015
Table 7A-40. South Pasadena, LA River—below Sepulveda Basin: RAA Output and EWMP Implementation Plan for Final Compliance Subwatershed ID

COMPLIANCE
TARGETS:

BMP

PERFORMANCE
GOAL
EWMP IMPLEMENTATION PLAN:

APPROACH TO ACHIEVE COMPLIANCE TARGETS,

SUBJECT TO ADAPTIVE MANAGEMENT
(BMP capacity expressed in units of acre-feet)
For
Metals
by
2028
For
Bacteria
by 2037
For Metals Attainment by 2028 For Bacteria Attainment by 2037 24-hour Volume
Managed (acre-ft) Additional 24-hour
Volume Managed
(acre-ft)
% Load Reduction
Critical Condition
Low-Impact
Development Streets Regional BMPs
Ordinance
Planned LID
Public LID
Residential LID
Green Streets
Very High
(public, owned)
High
(public, owned)
Medium (public,
non-owned)
Private
Total BMP Capacity
(acre-ft)
Regional BMPs
(private)
Cumulative BMP
Capacity for both
Metals and Bacteria
(acre-ft)
636280 2.08 1.74 26% 0.19 --- 0.00 0.58 1.03 --- 1.60 --- 0.00 3.4 1.74 5.1636480 15.10 4.69 36% 0.43 --- 0.04 0.74 6.92 0.05 4.52 --- 0.65 13.3 4.69 18.0639580 2.57 0.18 35% 0.03 --- --- 0.13 0.02 --- 3.60 --- --- 3.8 0.18 4.0 Total 19.8 6.6 34% 0.6 0.0 0.0 1.4 8.0 0.0 9.7 0.0 0.6 20.5 6.6 27.1 20 - 88
21 21 - 1
City Council
Agenda Report
DATE: October 19, 2022
ITEM NO.

FROM: Armine Chaparyan, City Manager ~ -{iv" ft:(_,,,
PREPARED BY: H. Ted Gerber, Director of Public Works
SUBJECT: Reauthorize Appropriation and Approve of a Professional Services Agreement with Alta Planning + Design, Inc. for the Development of the 2022 and 2023 Slow Streets Program, in an Amount Not-to-Exceed $255,570
Recommendation
It is recommended that the City Council:

1. Reauthorize appropriation of $150,000 from the General Fund Undesignated Reserves into Fiscal Year 2022-2023 Public Works Administration Professional Services Account No. 101-6010-6011-8170-000, that was previously authorized by the City Council in the FY 2021-2022, and was not utilized. Authorize an additional $105,570 for the Slow Streets Program from the General Fund Undesignated Reserves into FY 2022-2023 Public Works Administration Professional Services Account No. 101-6010-6011-81 70-000, to accommodate expanded community outreach, additional traffic analysis modeling, as well as parklet design, use guidelines, and installation support;

2. Approve a Professional Services Agreement with Alta Planning+ Design, Inc. for development of the 2022 and 2023 Slow Streets Program, including project initiation/administration, community outreach, design, monitoring, installation, project evaluation, and optional items to develop parklet designs, for a not-toexceed amount of $255,570, including $232,336 for the proposed amount, and a $23,234 (10%) contingency; and

3. Authorize the City Manager to execute related documents to this agreement.

Background
The City's Slow Streets Program is intended to provide space for residents to safely walk and ride, and to support local businesses' use of outdoor space for dining or other purposes. This is accomplished by installing temporary program equipment along streets. In residential areas, this takes the form of temporary striping, curb extensions using reflective delineators, and bicycle lanes using short-term paint/tape and signs. In business areas the same elements are utilized, however temporary parklet structures are added to create usable street space, and other placemaking elements like furniture, plants, and art pieces are also incorporated.

Slow Streets Program
October 19, 2022

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At the height of the COVID-19 pandemic, the City outreached to businesses to gather input on interest in development temporary outdoor seating and spaces in an effort to support the business community at a time when indoor activities were limited and patrons felt more comfortable outdoors. Today, the Slow Streets Program looks to solicit further input, and transition the temporary uses to permanent uses.

At the end of 2021, Public Works had completed the pre-design outreach and prepared preliminary engineering drawings illustrating the striping, curb extensions, parking and parklet layouts and dimensions to properly install program equipment and demonstration improvements along Mission Street, Hermosa Street, Grand Avenue, and Oak Street. Public Works was able to utilize a $420,000 LA Metro Cycle 3 Open Streets Grant to purchase many of these components. The remaining program equipment that was pending delivery arrived in September 2022.

Analysis
Alta Planning + Design, Inc., the design team that conducted the 2021 work, along with sub-consultants Arroyo Group, Active San Gabriel Valley (ActiveSGV), and Iteris, Inc. have submitted a new scope, budget, and schedule to resume the project in 2022. The scope includes project initiation/administration, community outreach, design, monitoring, the residential section installation, project evaluation, and optional items to develop parklet designs. The temporary traffic control and physical installation of equipment along Mission Street will be completed by a separately contracted vendor with the project team’s support. The proposed agreement is presented in the Attachment to this report. The consultant requested several minor changes to the City’s professional services agreement, including adding language to section 5.5 to clarify the professional standard applied, adding language to section 9 to clarify the City’s risk in ownership of the written products, and adding language to section 13.1 to clarify the consultant’s reliance on City provided materials, and the obligation to notify in becoming aware of any error, omission, or inconsistency.

A robust community engagement plan will be implemented consisting of a community design process before installation, continuing education and outreach during installation, and final feedback at the end of the 6-month installation period. Prior to installation, the project team will host a pop-up event, an open house, and two community stakeholder meetings, before the final design is brought to City Council for approval. This will provide several opportunities for stakeholders to voice input on placemaking components, such as parklets, planters, parking, or other programming.

Stakeholders can also expect to see promotional materials and a door-to-door notification before the installation. During installation, the project team will provide five Farmer’s Market pop-ups as part of its ongoing solicitation of input, while also operating a project website and conducting digital and paper-based surveys. At the end of the 6- month installation period, the project team will hold a final community meeting and develop an evaluation report, which will include an assessment of the design’s observable performance, and an evaluation of the community’s experience during and at the conclusion of the program.
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Slow Streets Program
October 19, 2022

Page 3 of 3 ends

Though there was an initial discussion of implementing the Mission Street installation by the end of 2022, Staff have determined that this timeline is not feasible, and the schedule has been extended to accommodate the delay of equipment delivery, the desired length of public outreach, onboarding staff resources, and the anticipated level of Commission and Council engagement. The proposed schedule identifies a six-month installation, as discussed at a previous MTIC meeting, that would begin in Spring 2023 and could remain in place through the 2023 holiday season, and possibly later if successful.

Fiscal Impact
On February 16, 2022, during the FY 2021-2022 Mid-Year Budget Update, City Council authorized the appropriation of $150,000 from the General Fund Undesignated Reserves into FY 2022-2023 Public Works Administration (GF) Professional Services Account No. 101-6010-6011-8170-000 for the Slow Streets Program. This amount was not utilized as the program did not move forward in FY 2021-2022. Staff is recommending the previously appropriated $150,000, as well as an additional $105,570 ($255,570 total) for expanded program elements, are appropriated by the Council from the General Fund Undesignated Reserves into FY 2022-2023 Public Works Administration (GF) Professional Services Account No. 101-6010-6011-8170-000. The $255,570 includes $232,336 for the proposed amount, and a $23,234 (10%) contingency.

In August 2022, the City was awarded a grant of up to $45,000 from the San Gabriel Valley Council of Governments (SGVCOG) toward the implementation of the Slow Streets Program with ActiveSGV. The grant is contingent on the funds being spent and the demonstration in place by November 15, 2023.

Commission Review and Recommendation
On August 16, 2022, the Mobility and Transportation Infrastructure Commission recommended to the City Council to approve moving forward with the proposed Slow Streets Program.

Environmental Analysis
Installation of temporary equipment for a demonstration program has no permanent effects on the environment, and is therefore exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15304 (e), Class 4 "minor alterations to land." Creation of temporary bicycle lanes on existing rights-of-way is also CEQA exempt in accordance with Article 19, Section 15304 (h), Class 4 "minor alterations to land." Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment: Professional Services Agreement
21 - 3

ATTACHMENT
Professional Services Agreement with
Alta Planning + Design, Inc.
21 - 4
Professional Services Agreement – Consultant Services

Page 1 of 15 ends

Approved For Use 11/15/16

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena / Alta Planning + Design, Inc.)

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Slow Streets Program Implementation.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: see Exhibit A

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This 21 - 5
Professional Services Agreement – Consultant Services

Page 2 of 15 ends

Approved For Use 11/15/16
fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Two Hundred and Fifty-Five Thousand and Five Hundred Seventy Dollars ($255,570), including $232,336 for the proposed work, and $23,234 (10%) as a contingency.

3.5. “Commencement Date”: October 20, 2022.

3.6. “Termination Date”: A date on which the Public Works Director deems the work complete, but no later than June 30, 2024.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession consistent with the professional skill and care ordinarily provided by professionals in the same discipline practicing in the same or similar 21 - 6
Professional Services Agreement – Consultant Services

Page 3 of 15 ends

Approved For Use 11/15/16
locality under the same or similar circumstances during the same period of time (Standard of Care) and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance use the reasonable Standard of Care to comply with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Emily Duchon shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to 21 - 7
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Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed in the Scope of Work, Exhibit A, and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall become and remain the property of City upon payment in full to Consultant without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. Any use except for the specific purpose intended by this Agreement will be at the user’s sole risk and without liability or legal exposure to Consultant.
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10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

11. INDEMNIFICATION

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11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Slow Streets Program Implementation 21 - 11
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• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' 21 - 12
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South Pasadena City CouncilOctober 19, 2022

South Pasadena City Council
October 19, 2022