Agenda packet — South Pasadena City Council, October 19, 2022 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, OCTOBER 19, 2022
4:30 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council can convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public Participation may be made as follows:
• In-Person Hybrid – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
South Pasadena City Council October 19, 2022

Page 2 ends

CLOSED SESSION AGENDA ITEMS
A. REAL CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION (Government Code Section 54956.9(d)(1))

1. Owen Cliff Snider v. City of South Pasadena, (UPC Case No. LA-CE-1180-M)

2. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

3. Forbes v. City of South Pasadena (LASC Case No. 22STCV30042) B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 920 Lohman Lane
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: John Letts, iTennis
Under Negotiation: Price and Terms

2. Property Address: 702 and 712 Mound Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Scott Hancock
Under Negotiation: Price and Terms
C. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION
Government Code Section 54956.9(d)(2)
Number of Potential Cases: 1

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on October 19, 2022, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 10/13/2022 /S/
Date Yolanda Chavez, CMC, Interim City Clerk Records Specialist

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Mayor Pro Tem: Jon Primuth

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, OCTOBER 19, 2022, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

The Meeting will be available:
• In Person Hybrid –Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID.

Regular Meeting Agenda October 19, 2022

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers.

Option 2:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted, as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during Public Comment portions of the agenda to speak for up to three minutes per item.

Option 3:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up within the first 30 minutes of Public Comment period will be queued up to speak.

3. PRESENTATION OF A PET ADOPTION BY THE PASADENA HUMANE SOCIETY

4. PRESENTATION OF A PROCLAMATION DECLARING OCTOBER 19, 2022, AS “NATIONAL CHAMBER OF COMMERCE DAY”

5. PRESENTATION OF AN ANNUAL UPDATE BY THE SOUTH PASADENA CHAMBER OF

COMMERCE

PRESENTATIONS
Regular Meeting Agenda October 19, 2022

Page 3 ends

6. STAFF INTRODUCTION
Library:

Alexis Mendoza, Adult and Digital Services Librarian
Public Works
Ariane Quizon, Civil Engineering Assistant

7. STAFF RECOGNITION
Public Works
Mark Jimenez, Management Analyst
Reyna Salazar-Martin, Management Analyst
Police Department
Lieutenant Shannon Robledo

8. PRESENTATION OF A CERTIFICATE OF RECOGNITION TO POLICE OFFICER MICHAEL

SMITH FOR RECEIVING A LIFESAVING AWARD

COMMUNICATIONS

9. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

10. CITY MANAGER COMMUNICATIONS

11. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

12. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $733,684.17; GENERAL CITY WARRANTS IN THE AMOUNT OF $616,089.15; VOIDS IN THE AMOUNT OF ($67,384.45); ONLINE PAYMENTS IN THE AMOUNT OF $105,336.83; TRANSFER IN THE AMOUNT OF $181,124.91; PAYROLL IN THE AMOUNT OF $1,317,652.73
Recommendation
It is recommended that the City Council approve the Warrants as presented.

13. MONTHLY INVESTMENT REPORT FOR AUGUST 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for August 2022.

14. APPROVAL OF SECOND QUARTER 2021-2026 STRATEGIC PLAN UPDATE Recommendation
It is recommended that the City Council approve the second quarter 2021-2026 Strategic Plan update.

Regular Meeting Agenda October 19, 2022

Page 4 ends

15. ADOPTION OF A RESOLUTION APPROVING THE ANNUAL ADMINISTRATOR’S LIBRARY

SPECIAL TAX REPORT AND AUTHORIZING THE COLLECTION OF THE TAX FOR FISCAL YEAR 2022-23
Recommendation
It is recommended that the City Council adopt a Resolution approving the annual Administrator’s Library Special Tax Report and authorizing the collection of the Tax at the Fiscal Year 2022-23 rates by the County of Los Angeles.

16. AUTHORIZATION TO ACCEPT GRANT AWARD IN THE AMOUNT OF $55,000 FROM THE

CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE STRATEGIC TRAFFIC

ENFORCEMENT PROGRAM
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager or designee to accept a grant award in the amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101-0000-0000-5073-001;

2. Appropriate $47,000 into 101-4010-4011-7050-000 Overtime – DUI Checkpoint and $8,000 into 101-4010-4011-8022 OTS Grant Expenses; and

3. Authorize the City Manager or designee to execute all necessary documents to accept the grant.

17. APPROVAL OF THE GUIDELINES FOR COMMUNITY SERVICES DEPARTMENT EVENTS,

FACILITIES AND PROGRAMS MANAGEMENT
Recommendation
It is recommended that the City Council approve the Guidelines for Community Services Department Events, Facilities, and Programs Management.

18. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR TEMPORARY STAFFING SERVICES IN AN AMOUNT NOT-TOEXCEED $100,000 Recommendation
It is recommended that the City Council:

1. Approve a Professional Services Agreement with Robert Half International Inc., for temporary staffing services, in an amount not-to-exceed $100,000 effective for the period of June 20, 2022, through June 30, 2023;

2. Appropriate $100,000 to Professional Services – Permanent Account 101-2030-2034-8170- 000 from General Fund Reserves; and

3. Authorize the City Manager to Execute a Professional Services Agreement with Robert Half, for temporary staffing services.

19. AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES, INC., FOR TEMPORARY STAFFING SERVICES IN AN AMOUNT NOT-TO-EXCEED $120,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services in an amount not-to-exceed $120,000.

Regular Meeting Agenda October 19, 2022

Page 5 ends

20. APPROVAL OF THE METROPOLITAN WATER DISTRICT STORMWATER FOR DIRECT USE

PILOT PROGRAM AND PROJECT INSTALLATION AT HOPE STREET AND MOUND

AVENUE PROJECT
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to enter into an Agreement with Metropolitan Water District (MWD) and Upper San Gabriel Valley Municipal Water District to participate in the MWD Stormwater for Direct Use Pilot Program, including cost sharing the installation of stormwater capture and reuse equipment in and around the City Hall parking lots, to support related sustainability electrification improvements;

2. Authorize appropriation of $500,000 for the City’s 50% portion of project costs, including $350,000 from the Water Efficiency Fund Account No. 503, and $150,000 from the General Fund Designated Stormwater Reserve Account No. 101; and

3. Authorize the City Manager or designee to execute all necessary documents related to this program.

21. REAUTHORIZE APPROPRIATION AND APPROVE OF A PROFESSIONAL SERVICES AGREEMENT WITH ALTA PLANNING + DESIGN, INC. FOR THE DEVELOPMENT OF THE 2022 AND 2023 SLOW STREETS PROGRAM, IN AN AMOUNT NOT-TO-EXCEED $255,570 Recommendation
It is recommended that the City Council:

1. Reauthorize appropriation of $150,000 from the General Fund Undesignated Reserves into Fiscal Year 2022-2023 Public Works Administration Professional Services Account No. 101- 6010-6011-8170-000, that was previously authorized by the City Council in the FY 2021- 2022, and was not utilized. Authorize an additional $105,570 for the Slow Streets Program from the General Fund Undesignated Reserves into FY 2022-2023 Public Works Administration Professional Services Account No. 101-6010-6011-8170-000, to accommodate expanded community outreach, additional traffic analysis modeling, as well as parklet design, use guidelines, and installation support;

2. Approve a Professional Services Agreement with Alta Planning + Design, Inc. for development of the 2022 and 2023 Slow Streets Program, including project initiation/administration, community outreach, design, monitoring, installation, project evaluation, and optional items to develop parklet designs, for a not-to-exceed amount of $255,570, including $232,336 for the proposed amount, and a $23,234 (10%) contingency; and

3. Authorize the City Manager to execute related documents to this agreement.

22. PRESENTATION OF MONTHLY CITYWIDE OPERATIONAL STATUS UPDATE Recommendation
It is recommended that the City Council receive a summary from staff on a Monthly Citywide operational status update.

ACTION / DISCUSSION

INFORMATION REPORTS
Regular Meeting Agenda October 19, 2022

Page 6 ends

23. RECEIVE AND FILE MEMO ON PUBLIC HEARING NOTIFICATIONS FOR ORDINANCES Recommendation
It is recommended that the City Council receive and file a memo on public hearing notification processes on ordinances.

PUBLIC COMMENT – CONTINUED

24. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

November 16, 2022 Regular City Council Meeting 7:00 p.m.

December 7, 2022 Regular City Council Meeting 7:00 p.m.

Declaring October 19, 2022,
as “National Chamber of Commerce Day”
in the City of South Pasadena
WHEREAS, the South Pasadena Chamber of Commerce was created by like-minded business people and was established and has served the community since 2004; and
WHEREAS, the South Pasadena Chamber of Commerce works with all South Pasadena businesses to advance the civic, economic, professional and cultural life of the City of South Pasadena; and WHEREAS, the South Pasadena Chamber of Commerce and its members provide a strong and engaged business environment that contributes to jobs, investment and growth of the community, community engagement efforts and events, and contribute to the City of South Pasadena as a premier City to live, work, and play; and WHEREAS, the South Pasadena Chamber of Commerce contributes to the quality of life of residents and businesses; and WHEREAS, the South Pasadena Chamber of Commerce and its Board are an advocate for existing, growing and new businesses in South Pasadena, helping to protect and grow the local economy; and WHEREAS, the South Pasadena Chamber of Commerce plans and executes events such as the South Pasadena Farmers’ Market, Arts Crawls and Eclectic events that provide programming to our community and to visitors; and WHEREAS, the South Pasadena Chamber of Commerce works closely with the City of South Pasadena and other entities in providing service to the business community;
NOW, THEREFORE, BE IT RESOLVED that October 19, 2022 is hereby proclaimed “National Chamber of Commerce Day” in the City of South Pasadena, and in doing so, we celebrate our South Pasadena Chamber of Commerce and their continued contributions to the City of South Pasadena and our business community. ________________________ ___ _ October 19, 2022
Mayor, Michael A. Cacciotti Date
Item No. 4
4 - 1
CITY Of SOEID PASADENA
12 12 - 1
DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
October 19, 2022
Armine Chaparyan, City Manager ~
ITEM NO.

Kenneth L. Louie, Interim Deputy City Manager-Finance
-----<
SUBJECT: Approval of Prepaid Warrants in the Amount of $733,684.17; General City Warrants in the Amount of $616,089.15; Voids in the Amount of ($67,384.45); Online Payments in the Amount of $105,336.83; Transfer in the Amount of $181,124.91; Payroll in the Amount of $1,317,652.73
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 315247-315251 $ 78,197.54
ACH $ 655,486.63
Voids $ 0
General City Warrants:

Warrant# 315252-315330 $ 379,684.86
ACH $ 236,404.29
Voids $ (67,384.45)
Payroll Period Ending: 09/30/2022 $ 950,841.26
Payroll Period Ending: 09/30/2022 $ 366,811.47
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out - To (Acct# 2413) $ 94,758.84
Wire Transfers Out - To (Acct# 1936) $ 86,366.07
Online Payments $ 105,336.83
RSA:

Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 2,886,503.34
Approval of Warrants
October 19, 2022

Page 2 of 2 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
12 - 2
ATTACHMENT 1
Warrant Summary
12 - 3
City of South Pasadena
Demand/Warrant Register Date 10/19/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 14,658.69 284,124.86
Insurance Fund 103 75,907.24 337.63
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - 10,842.00
Local Transit Return "A" 205 - 1,419.00
Local Transit Return "C" 207 - 519.82
TEA/Metro 208 - -
Sewer Fund 210 - 227.37
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 7,338.24 1,897.44
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 362.06
County Park Bond Fund 232 - 1,622.62
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - 90,032.50
Capital Growth Fund 255 - -
CDBG 260 - 6,256.00
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - 62,680.00
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 635,780.00 152,763.00
Water Efficiency Fund 503 - 3,004.85
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - -
-
Column Totals: 733,684.17 616,089.15
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 1,349,773.32
Payroll Period Ending: 09/30/2022 950,841.26
Payroll Period Ending: 09/30/2022 366,811.47
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 94,758.84
Wire Transfer Out - To Acct. # 1936 86,366.07
Online Payments 105,336.83
Voids - Prepaid -
Voids - General Warrant (67,384.45)
Grand Report Total: 2,886,503.34
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Deputy City Manager-Finance
12 - 4
ATTACHMENT 2
Prepaid Warrant List
12 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 10/10/2022 - 12:38PM
Check Number Check Date Amount
MSG6711 - Main San Gabriel Basin Watermaster
0 09/27/2022
Inv 2021-2022
Line Item Date Line Item Description
08/15/2022 FY 2021-22 Ground Water Production Assessment 635,780.00 Inv 2021-2022 Total 635,780.00
0 Total: 635,780.00
MSG6711 - Main San Gabriel Basin Watermaster Total: 635,780.00 VEWI8020 - Vision Electric Wholesale Inc.
0 09/27/2022
Inv 1001413
Line Item Date Line Item Description
07/13/2022 Electrical Supplies, Hardware, Wiring 7,338.24 Inv 1001413 Total 7,338.24
0 Total: 7,338.24
VEWI8020 - Vision Electric Wholesale Inc. Total: 7,338.24 Total: 643,118.24
AP-Check Detail (10/10/2022 - 12:38 PM) Page 1
12 - 6
Accounts Payable
Check Detail
User: ealvarez
Printed: 10/10/2022 - 12:50PM
Check Number Check Date Amount
EXHBITA - Exhibit A Discovery, LLC
0 09/29/2022
Inv INV-001182
Line Item Date Line Item Description
08/20/2022 General IT Consulting Services 1,458.30
Inv INV-001182 Total 1,458.30
Inv INV-001183
Line Item Date Line Item Description
08/23/2022 General IT Consulting Services 1,035.55
Inv INV-001183 Total 1,035.55
Inv INV-001191
Line Item Date Line Item Description
09/11/2022 General IT Consulting Services 8,383.24
Inv INV-001191 Total 8,383.24
Inv INV-001197
Line Item Date Line Item Description
09/22/2022 General IT Consulting Services 1,491.30
Inv INV-001197 Total 1,491.30
0 Total: 12,368.39
EXHBITA - Exhibit A Discovery, LLC Total: 12,368.39
Total: 12,368.39
AP-Check Detail (10/10/2022 - 12:50 PM) Page 1
12 - 7
Accounts Payable
Check Detail
User: ealvarez
Printed: 10/10/2022 - 12:39PM
Check Number Check Date Amount
TIMLACAT - Lacatena, Tim
315247 09/29/2022
Inv 2022-006
Line Item Date
09/19/2022 237.50
Line Item Description
DJ Service for Open House Event on Oct 2, 2022.

Inv 2022-006 Total 237.50
315247 Total: 237.50
TIMLACAT - Lacatena, Tim Total: 237.50
MJRI2950 - Magic Jump Rentals Inc.
315248 09/29/2022
Inv 351480
Line Item Date Line Item Description
09/19/2022 Obstacle course and fun dual dry lane slide for open house event 770.80 Inv 351480 Total 770.80
315248 Total: 770.80
MJRI2950 - Magic Jump Rentals Inc. Total: 770.80
MMA2011 - MMASC
315249 09/29/2022
Inv 5822
Line Item Date Line Item Description
09/28/2022 Annual MMASC conference registration for Stephanie Pinto 475.00 Inv 5822 Total 475.00
Inv 5823
Line Item Date Line Item Description
09/28/2022 Annual MMASC conference registration for Esteban Alvarez 475.00 Inv 5823 Total 475.00
315249 Total: 950.00
AP-Check Detail (10/10/2022 - 12:39 PM) Page 1
12 - 8
Check Number Check Date Amount
MMA2011 - MMASC Total: 950.00
SLVLGNA - Villagrana, Sildy
315250 09/29/2022
Inv 123403
Line Item Date Line Item Description
09/28/2022 Re-Issue of refund check # 314980 dated 08/17/2022. 332.00 Inv 123403 Total 332.00
315250 Total: 332.00
SLVLGNA - Villagrana, Sildy Total: 332.00
Total: 2,290.30
AP-Check Detail (10/10/2022 - 12:39 PM) Page 2
12 - 9
Accounts Payable
Check Detail
User: ealvarez
Printed: 10/10/2022 - 12:51PM
Check Number Check Date Amount
CLIFWSNI - Snider III, Owen Clifford
315251 10/03/2022
Inv LA-CE-1180-M
Line Item Date Line Item Description
10/03/2022 Settlement 75,907.24
Inv LA-CE-1180-M Total 75,907.24
315251 Total: 75,907.24
CLIFWSNI - Snider III, Owen Clifford Total: 75,907.24
Total: 75,907.24
AP-Check Detail (10/10/2022 - 12:51 PM) Page 1
12 - 10
ATTACHMENT 3 General
City Warrant List
12 - 11
Accounts Payable
Check Detail
User: ealvarez
Printed: 10/10/2022 - 3:26PM
Check Number Check Date Amount
ACHG2013 - A-Check Global
315252 10/19/2022
Inv 59-0686466
Line Item Date
08/31/2022 450.48
Line Item Description Electronic
Background services
Inv 59-0686466 Total 450.48
315252 Total: 450.48
ACHG2013 - A-Check Global Total: 450.48
AIR6010 - Airgas USA LLC
0 10/19/2022
Inv 9991965057
Line Item Date Line Item Description
09/30/2022 Oxygen Supplies: September 2022 445.05
Inv 9991965057 Total 445.05
0 Total: 445.05
AIR6010 - Airgas USA LLC Total: 445.05
AKDC9265 - AKD Consulting
315253 10/19/2022
Inv CSP 2022-02
Line Item Date
09/08/2022 23,882.51
Line Item Description
Seismic and Structural Evaluation at Westside Reservoir Inv CSP 2022-02 Total 23,882.51
315253 Total: 23,882.51
AKDC9265 - AKD Consulting Total: 23,882.51
ALAL5011 - Alert-All Corp.
315254 10/19/2022
AP-Check Detail (10/10/2022 - 3:26 PM) Page 1
12 - 12
Check Number Check Date Amount
Inv 222090750
Line Item Date Line Item Description
09/24/2022 Print materials for fire education safety 482.34 Inv 222090750 Total 482.34
315254 Total: 482.34
ALAL5011 - Alert-All Corp. Total: 482.34
ALXS6711 - Alexis Oil
315255 10/19/2022
Inv 341203
Line Item Date Line Item Description
10/29/2010 Food grade oil for Wilson Well 3 deep well turbine pump. 493.55 Inv 341203 Total 493.55
315255 Total: 493.55
ALXS6711 - Alexis Oil Total: 493.55
ALH0179 - Alhambra Car Wash
315256 10/19/2022
Inv August 2022
Line Item Date Line Item Description
09/27/2022 Alhambra Car Wash - August 2022 182.00
Inv August 2022 Total 182.00
315256 Total: 182.00
ALH0179 - Alhambra Car Wash Total: 182.00
ACMT2920 - All City Management Services, Inc.
315257 10/19/2022
Inv 79493
Line Item Date Line Item Description
09/07/2022 Crossing Guard Services: 08/21/2022-09/03/2022 10,271.20 Inv 79493 Total 10,271.20
Inv 79927
Line Item Date Line Item Description
09/29/2022 Crossing Guard Services: 09/04/2022-09/17/2022 10,138.70 Inv 79927 Total 10,138.70
AP-Check Detail (10/10/2022 - 3:26 PM) Page 2
12 - 13
Check Number Check Date Amount
315257 Total: 20,409.90
ACMT2920 - All City Management Services, Inc. Total: 20,409.90 AMAZONCP - Amazon Capital Services, Inc.
0 10/19/2022
Inv 13GW-M9HJ-FTCP
Line Item Date Line Item Description
09/19/2022 Queens of Animation & Hotel Nantucket books 322.31 09/19/2022 Chalkboard prize wheel, markers 242.58
Inv 13GW-M9HJ-FTCP Total 564.89
Inv 13XD-TYFW-CXM3
Line Item Date Line Item Description
09/19/2022 Office Desk 385.86
Inv 13XD-TYFW-CXM3 Total 385.86
Inv 17VX-4WMV-XVYJ
Line Item Date Line Item Description
09/26/2022 Book for Fire Dept. - Chief Officer : Principles and Practice 105.40 Inv 17VX-4WMV-XVYJ Total 105.40
Inv 17XR-HP6X-DD6H
Line Item Date Line Item Description
09/19/2022 Citywide Open House Supplies - Management Services 136.36 09/19/2022 Mayors Conference Room Frames 61.96
Inv 17XR-HP6X-DD6H Total 198.32
Inv 1HQL-T16V-WDLP
Line Item Date Line Item Description
09/26/2022 Camp Med Art supplies, Open House supplies, Coffee supplies 81.33 09/26/2022 Camp Med Art supplies, Open House supplies, Coffee supplies 100.00 09/26/2022 Camp Med Art supplies, Open House supplies, Coffee supplies 140.00 09/26/2022 Camp Med Art supplies, Open House supplies, Coffee supplies 268.00 Inv 1HQL-T16V-WDLP Total 589.33
Inv 1TPL-V6JT-TN6C
Line Item Date Line Item Description
09/26/2022 Blu Rays & DVDs for Library collection 220.00 Inv 1TPL-V6JT-TN6C Total 220.00
Inv 1WG6-WR97-FYXN
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 3
12 - 14
Check Number Check Date Amount
09/19/2022 Employee Engagement Supplies 43.27
Inv 1WG6-WR97-FYXN Total 43.27
0 Total: 2,107.07
AMAZONCP - Amazon Capital Services, Inc. Total: 2,107.07 ANT0243 - Antrim's Security Co., Inc.
315258 10/19/2022
Inv 60568
Line Item Date Line Item Description
08/31/2022 Key Duplication-Library 39.69
Inv 60568 Total 39.69
Inv 60649
Line Item Date Line Item Description
09/19/2022 Key Duplication-Garfield Park bolts, and Library 190.89 Inv 60649 Total 190.89
315258 Total: 230.58
ANT0243 - Antrim's Security Co., Inc. Total: 230.58
AT&T5006 - AT&T
315259 10/19/2022
Inv 130464796
Line Item Date
09/17/2022 90.24
Line Item Description
AT&T AN 130464796 - 9/17/22 - 10/22/22
Inv 130464796 Total 90.24
315259 Total: 90.24
315260 10/19/2022
Inv 33184107563432
Line Item Date Line Item Description
09/07/2022 AT&T AN 331 841-0756 343 2 - 09/07/22-10/06/22 33.97 Inv 33184107563432 Total 33.97
Inv 33184108023436
Line Item Date Line Item Description
09/07/2022 AT&T AN 331 841-0802 343 6 - 09/07/22-10/06/22 33.97 Inv 33184108023436 Total 33.97
AP-Check Detail (10/10/2022 - 3:26 PM) Page 4
12 - 15
Check Number Check Date Amount
Inv 62644164973570
Line Item Date Line Item Description
09/13/2022 AT&T AN 626 441-6497 357 0 - 09/13/22-10/12/22 1,083.67 Inv 62644164973570 Total 1,083.67
315260 Total: 1,151.61
315261 10/19/2022
Inv 000018810934
Line Item Date
09/20/2022 16,627.09
Line Item Description
AN 9391062308 Services - 08/20/22 - 09/19/22
Inv 000018810934 Total 16,627.09
Inv 000018811260
Line Item Date Line Item Description
09/20/2022 AT&T AN 9391081369 - 08/20/22-09/19/22 66.25 Inv 000018811260 Total 66.25
315261 Total: 16,693.34
ATCN9011 - AT&T Total: 17,935.19
CIN4011 - AT&T Mobility
315262 10/19/2022
Inv 287014917916X09
Line Item Date
09/08/2022 680.80
Line Item Description
AN 287014917916 Services - 08/09/22 - 09/08/22
Inv 287014917916X09 Total 680.80
Inv 287269956155X09
Line Item Date
09/06/2022 308.73
Line Item Description
AN 287269956155 Services - 08/07/22 - 09/06/22
Inv 287269956155X09 Total 308.73
Inv 287288006612x08
Line Item Date Line Item Description
08/02/2022 AN 287288006612 - Aug 2022-Admin. 668.83
08/02/2022 AN 287288006612 - Aug 2022-Water Prod. 158.72 08/02/2022 AN 287288006612 - Aug 2022-Water Dist. 195.75 08/02/2022 AN 287288006612 - Aug 2022-Sewer 40.94
Inv 287288006612x08 Total 1,064.24
AP-Check Detail (10/10/2022 - 3:26 PM) Page 5
12 - 16
Check Number Check Date Amount
Inv 287288006612x09
Line Item Date Line Item Description
09/02/2022 AN 287288006612 - Sep2022-Water Prod. 158.72 09/02/2022 AN 287288006612 - Sep2022-Sewer 40.94
09/02/2022 AN 287288006612 - Sep2022-Water Dist. 195.75 09/02/2022 AN 287288006612 - Sep2022-Admin 649.69
Inv 287288006612x09 Total 1,045.10
315262 Total: 3,098.87
CIN4011 - AT&T Mobility Total: 3,098.87
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
0 10/19/2022
Inv 661096
Line Item Date Line Item Description
08/31/2022 General Labor and Employment Advice 466.20
Inv 661096 Total 466.20
0 Total: 466.20
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 466.20 BHS8752 - B & H Sign Company, Inc.
315263 10/19/2022
Inv 19998
Line Item Date Line Item Description
09/27/2022 City Hall Signs 496.13
Inv 19998 Total 496.13
315263 Total: 496.13
BHS8752 - B & H Sign Company, Inc. Total: 496.13
BAK0369 - Baker & Taylor Books
0 10/19/2022
Inv 2036947206
Line Item Date Line Item Description
08/29/2022 Library Books 330.82
Inv 2036947206 Total 330.82
Inv 2036979995
Line Item Date Line Item Description
09/12/2022 Library Books 42.31
AP-Check Detail (10/10/2022 - 3:26 PM) Page 6
12 - 17
Check Number Check Date Amount
Inv 2036979995 Total 42.31
Inv 2036987908
Line Item Date Line Item Description
09/06/2022 Library Books 47.71
Inv 2036987908 Total 47.71
Inv 2037000355
Line Item Date Line Item Description
09/13/2022 Library Books 7.85
Inv 2037000355 Total 7.85
0 Total: 428.69
BAK0369 - Baker & Taylor Books Total: 428.69
BAK0366 - Baker & Taylor Entertainment
0 10/19/2022
Inv H62411300
Line Item Date Line Item Description
09/09/2022 DVDs/CDs 209.23
Inv H62411300 Total 209.23
0 Total: 209.23
BAK0366 - Baker & Taylor Entertainment Total: 209.23
SAMBNTS - Benites, Sam
315264 10/19/2022
Inv P31628 RENEWAL
Line Item Date
09/23/2022 250.00
Line Item Description
Paramedic License Renewal for Samuel J. Benites
Inv P31628 RENEWAL Total 250.00
315264 Total: 250.00
SAMBNTS - Benites, Sam Total: 250.00
BB&K - Best Best & Krieger LLP
0 10/19/2022
Inv 945911
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 7
12 - 18
Check Number Check Date Amount
08/31/2022 Legal Matters 157.50
Inv 945911 Total 157.50
0 Total: 157.50
BB&K - Best Best & Krieger LLP Total: 157.50
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 10/19/2022
Inv 8956
Line Item Date Line Item Description
09/29/2022 Contract Class Instructor -Senior Yoga Class September 96.00 Inv 8956 Total 96.00
Inv 8960
Line Item Date Line Item Description
09/29/2022 Contract Class Instructor -Senior Yoga Class September 188.80 Inv 8960 Total 188.80
0 Total: 284.80
DABN8267 - Bohan, Diana Total: 284.80
BCDJ4011 - Bravo Chrysler Dodge Jeep Ram of Alhambra
315265 10/19/2022
Inv 428888
Line Item Date Line Item Description
09/14/2022 Fire Engine RA-81 - Troubleshoot and repair of transmission 1,240.40 Inv 428888 Total 1,240.40
315265 Total: 1,240.40
BCDJ4011 - Bravo Chrysler Dodge Jeep Ram of Alhambra Total: 1,240.40 PMAB8021 - Budka, Pamela Avry
315266 10/19/2022
Inv 8939
Line Item Date Line Item Description
09/27/2022 Senior Contract Class Instructor- Meditation for September 2022 25.60 Inv 8939 Total 25.60
AP-Check Detail (10/10/2022 - 3:26 PM) Page 8
12 - 19
Check Number Check Date Amount
Inv 8944
Line Item Date Line Item Description
09/27/2022 Senior Contract Class Instructor- Meditation Walk-In September 4.00 Inv 8944 Total 4.00
315266 Total: 29.60
PMAB8021 - Budka, Pamela Avry Total: 29.60
CAL5236 - CA Linen Services
315267 10/19/2022
Inv 2011816C
Line Item Date Line Item Description
08/04/2022 Fire Department Linen Rental and Cleaning Services: Credit Memo -27.57 Inv 2011816C Total -27.57
Inv 2028354
Line Item Date Line Item Description
09/22/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 112.19 Inv 2028354 Total 112.19
Inv 2030934
Line Item Date Line Item Description
09/29/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 111.96 Inv 2030934 Total 111.96
315267 Total: 196.58
CAL5236 - CA Linen Services Total: 196.58
CAME2015 - CA Maintenance & Environmental
0 10/19/2022
Inv 33024
Line Item Date Line Item Description
05/28/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 498.88 Inv 33024 Total 498.88
Inv 33025
Line Item Date Line Item Description
05/28/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 480.00 Inv 33025 Total 480.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 9
12 - 20
Check Number Check Date Amount
Inv 33026
Line Item Date Line Item Description
05/28/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 465.00 Inv 33026 Total 465.00
Inv 33027
Line Item Date Line Item Description
05/28/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 465.00 Inv 33027 Total 465.00
Inv 33233
Line Item Date Line Item Description
06/25/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 768.88 Inv 33233 Total 768.88
Inv 33234
Line Item Date Line Item Description
06/26/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 918.49 Inv 33234 Total 918.49
Inv 33254
Line Item Date Line Item Description
07/01/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33254 Total 125.00
Inv 33255
Line Item Date Line Item Description
07/01/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33255 Total 125.00
Inv 33358
Line Item Date Line Item Description
08/03/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33358 Total 125.00
Inv 33359
Line Item Date Line Item Description
08/03/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33359 Total 125.00
Inv 33391
Line Item Date Line Item Description
08/06/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 289.07 AP-Check Detail (10/10/2022 - 3:26 PM) Page 10
12 - 21
Check Number Check Date Amount
Inv 33391 Total 289.07
Inv 33474
Line Item Date Line Item Description
08/31/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33474 Total 125.00
Inv 33475
Line Item Date Line Item Description
08/31/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33475 Total 125.00
Inv 33507
Line Item Date Line Item Description
09/09/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33507 Total 125.00
Inv 33508
Line Item Date Line Item Description
09/09/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33508 Total 125.00
Inv 33599
Line Item Date Line Item Description
10/05/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33599 Total 125.00
Inv 33600
Line Item Date Line Item Description
10/05/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33600 Total 125.00
Inv 33764
Line Item Date Line Item Description
11/14/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33764 Total 125.00
Inv 33765
Line Item Date Line Item Description
11/14/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33765 Total 125.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 11
12 - 22
Check Number Check Date Amount
Inv 33831
Line Item Date Line Item Description
12/01/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33831 Total 125.00
Inv 33832
Line Item Date Line Item Description
12/01/2020 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33832 Total 125.00
Inv 33969
Line Item Date Line Item Description
01/04/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33969 Total 125.00
Inv 33970
Line Item Date Line Item Description
01/04/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 33970 Total 125.00
Inv 34102
Line Item Date Line Item Description
02/05/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34102 Total 125.00
Inv 34103
Line Item Date Line Item Description
02/05/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34103 Total 125.00
Inv 34197
Line Item Date Line Item Description
02/26/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34197 Total 125.00
Inv 34198
Line Item Date Line Item Description
02/26/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34198 Total 125.00
Inv 34210
Line Item Date Line Item Description
03/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 AP-Check Detail (10/10/2022 - 3:26 PM) Page 12
12 - 23
Check Number Check Date Amount
Inv 34210 Total 125.00
Inv 34211
Line Item Date Line Item Description
03/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34211 Total 125.00
Inv 34314
Line Item Date Line Item Description
04/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34314 Total 125.00
Inv 34315
Line Item Date Line Item Description
04/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34315 Total 125.00
Inv 34402
Line Item Date Line Item Description
04/22/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 97.50 Inv 34402 Total 97.50
Inv 34423
Line Item Date Line Item Description
05/03/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34423 Total 125.00
Inv 34424
Line Item Date Line Item Description
05/03/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34424 Total 125.00
Inv 34521
Line Item Date Line Item Description
05/27/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 885.00 Inv 34521 Total 885.00
Inv 34522
Line Item Date Line Item Description
05/27/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 885.00 Inv 34522 Total 885.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 13
12 - 24
Check Number Check Date Amount
Inv 34525
Line Item Date Line Item Description
05/27/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 1,125.00 Inv 34525 Total 1,125.00
Inv 34526
Line Item Date Line Item Description
05/27/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 1,153.32 Inv 34526 Total 1,153.32
Inv 34536
Line Item Date Line Item Description
06/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34536 Total 125.00
Inv 34537
Line Item Date Line Item Description
06/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34537 Total 125.00
Inv 34640
Line Item Date Line Item Description
07/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34640 Total 125.00
Inv 34641
Line Item Date Line Item Description
07/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34641 Total 125.00
Inv 34749
Line Item Date Line Item Description
08/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34749 Total 125.00
Inv 34750
Line Item Date Line Item Description
08/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34750 Total 125.00
Inv 34853
Line Item Date Line Item Description
08/31/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 AP-Check Detail (10/10/2022 - 3:26 PM) Page 14
12 - 25
Check Number Check Date Amount
Inv 34853 Total 125.00
Inv 34854
Line Item Date Line Item Description
08/31/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34854 Total 125.00
Inv 34973
Line Item Date Line Item Description
10/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34973 Total 125.00
Inv 34974
Line Item Date Line Item Description
10/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 34974 Total 125.00
Inv 35106
Line Item Date Line Item Description
11/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35106 Total 125.00
Inv 35107
Line Item Date Line Item Description
11/02/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35107 Total 125.00
Inv 35149
Line Item Date Line Item Description
11/05/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35149 Total 125.00
Inv 35150
Line Item Date Line Item Description
11/05/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 150.90 Inv 35150 Total 150.90
Inv 35227
Line Item Date Line Item Description
12/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35227 Total 125.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 15
12 - 26
Check Number Check Date Amount
Inv 35228
Line Item Date Line Item Description
12/01/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35228 Total 125.00
Inv 35348
Line Item Date Line Item Description
12/26/2021 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 130.00 Inv 35348 Total 130.00
Inv 35409
Line Item Date Line Item Description
01/05/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 130.00 Inv 35409 Total 130.00
Inv 35411
Line Item Date Line Item Description
01/05/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35411 Total 125.00
Inv 35412
Line Item Date Line Item Description
01/05/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35412 Total 125.00
Inv 35528
Line Item Date Line Item Description
01/31/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35528 Total 125.00
Inv 35529
Line Item Date Line Item Description
01/31/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35529 Total 125.00
Inv 35679
Line Item Date Line Item Description
03/03/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35679 Total 125.00
Inv 35680
Line Item Date Line Item Description
03/03/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 AP-Check Detail (10/10/2022 - 3:26 PM) Page 16
12 - 27
Check Number Check Date Amount
Inv 35680 Total 125.00
Inv 35955
Line Item Date Line Item Description
05/02/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35955 Total 125.00
Inv 35956
Line Item Date Line Item Description
05/02/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 35956 Total 125.00
Inv 36031
Line Item Date Line Item Description
05/16/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 668.88 Inv 36031 Total 668.88
Inv 36032
Line Item Date Line Item Description
05/16/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 668.88 Inv 36032 Total 668.88
Inv 36038
Line Item Date Line Item Description
05/16/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 885.00 Inv 36038 Total 885.00
Inv 36039
Line Item Date Line Item Description
05/16/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 885.00 Inv 36039 Total 885.00
Inv 36102
Line Item Date Line Item Description
06/01/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 145.53 Inv 36102 Total 145.53
Inv 36128
Line Item Date Line Item Description
06/07/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 36128 Total 125.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 17
12 - 28
Check Number Check Date Amount
Inv 36129
Line Item Date Line Item Description
06/07/2022 FY 2021-22 Underground Storage Tank Inspections and Maintenance. 125.00 Inv 36129 Total 125.00
0 Total: 18,070.33
CAME2015 - CA Maintenance & Environmental Total: 18,070.33 CAN0607 - Cantu Graphics Inc.
315268 10/19/2022
Inv 21034
Line Item Date Line Item Description
09/15/2022 Citywide Open House Flyers 104.52
Inv 21034 Total 104.52
Inv 21038
Line Item Date Line Item Description
09/19/2022 Housing Element Binders 637.91
Inv 21038 Total 637.91
Inv 21042
Line Item Date Line Item Description
09/20/2022 Envelopes with Fire Department Logo 308.64
Inv 21042 Total 308.64
Inv 21045
Line Item Date Line Item Description
09/20/2022 #21045-ADU Brochures 213.33
Inv 21045 Total 213.33
Inv 21057
Line Item Date Line Item Description
09/26/2022 30" x 40" PVC - Face Mask Signage 90.35
Inv 21057 Total 90.35
Inv 21062
Line Item Date Line Item Description
09/09/2022 Business cards for Detective Pech 33.02
Inv 21062 Total 33.02
Inv 21063
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 18
12 - 29
Check Number Check Date Amount
09/19/2022 Business Cards for Mackenzie Goldburg 33.02
Inv 21063 Total 33.02
Inv 21065
Line Item Date Line Item Description
09/23/2022 Business Cards for Desiree Jiminez & Luis Frausto 66.04 Inv 21065 Total 66.04
315268 Total: 1,486.83
CAN0607 - Cantu Graphics Inc. Total: 1,486.83
CBSE6010 - Cell Business Equipment
315269 10/19/2022
Inv 77522278
Line Item Date Line Item Description
09/10/2022 Contract No. 25334839 Acct. No. 857406 Services 9/1/22-9/30/22 282.04 Inv 77522278 Total 282.04
315269 Total: 282.04
CBSE6010 - Cell Business Equipment Total: 282.04
TIM4011 - Charter Communications
315270 10/19/2022
Inv 0224964090822
Line Item Date Line Item Description
09/08/2022 AN 8448 30 008 0224964 Services (09/08/2022-10/07/2022) 49.29 Inv 0224964090822 Total 49.29
315270 Total: 49.29
TIM4011 - Charter Communications Total: 49.29
CHE6010 - Chem Pro Laboratory, Inc.
315271 10/19/2022
Inv 689583
Line Item Date Line Item Description
08/22/2022 Monthly water tower cleaning and treatment - July 2022 153.00 Inv 689583 Total 153.00
315271 Total: 153.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 19
12 - 30
Check Number Check Date Amount
CHE6010 - Chem Pro Laboratory, Inc. Total: 153.00
DVPLCRIS - Christensen, David Paul
315272 10/19/2022
Inv 1795
Line Item Date Line Item Description
09/29/2022 Patch pour in place rubberized material for wavy web climber 1,622.62 Inv 1795 Total 1,622.62
315272 Total: 1,622.62
DVPLCRIS - Christensen, David Paul Total: 1,622.62
CINTAS - Cintas CORP No. 2
315273 10/19/2022
Inv 5124969602
Line Item Date Line Item Description
09/20/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 79.24 Inv 5124969602 Total 79.24
315273 Total: 79.24
CINTAS - Cintas CORP No. 2 Total: 79.24
ALPD4010 - City of Alhambra Police Department
315274 10/19/2022
Inv August 2022
Line Item Date Line Item Description
10/03/2022 Inmate housing for the month of August 2022 3,268.00 Inv August 2022 Total 3,268.00
315274 Total: 3,268.00
ALPD4010 - City of Alhambra Police Department Total: 3,268.00 CIV2123 - CivicStone, LLC
0 10/19/2022
Inv 2018-190
Line Item Date Line Item Description
09/24/2022 Caltrans Housing Consultant - August 2022 5,902.50 Inv 2018-190 Total 5,902.50
AP-Check Detail (10/10/2022 - 3:26 PM) Page 20
12 - 31
Check Number Check Date Amount
0 Total: 5,902.50
CIV2123 - CivicStone, LLC Total: 5,902.50
CODE3TCH - Code 3 Technology LLC
0 10/19/2022
Inv 21-246
Line Item Date Line Item Description
09/28/2022 Re-issue of check # 315029 issued 09/07/2022. 1,240.20 09/28/2022 Re-issue of check # 315029 issued 09/07/2022. 62,680.00 Inv 21-246 Total 63,920.20
0 Total: 63,920.20
CODE3TCH - Code 3 Technology LLC Total: 63,920.20
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 10/19/2022
Inv 53217
Line Item Date Line Item Description
09/09/2022 Under collection of UUT - August 2022 73.88
Inv 53217 Total 73.88
Inv 53246
Line Item Date Line Item Description
09/09/2022 General Services - August 2022 10,000.00
Inv 53246 Total 10,000.00
Inv 53247
Line Item Date Line Item Description
09/09/2022 Labor & Employment - August 2022 2,450.00
Inv 53247 Total 2,450.00
Inv 53248
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 955.50
Inv 53248 Total 955.50
Inv 53249
Line Item Date Line Item Description
09/09/2022 Water & Utilities- August 2022 450.00
Inv 53249 Total 450.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 21
12 - 32
Check Number Check Date Amount
Inv 53250
Line Item Date Line Item Description
09/09/2022 Special Projects - August 2022 29,501.25
Inv 53250 Total 29,501.25
Inv 53251
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 1,764.00
Inv 53251 Total 1,764.00
Inv 53252
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 2,621.50
Inv 53252 Total 2,621.50
Inv 53253
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 497.50
Inv 53253 Total 497.50
Inv 53254
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 8,027.25
Inv 53254 Total 8,027.25
Inv 53255
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 343.00
Inv 53255 Total 343.00
Inv 53256
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 6,216.50
Inv 53256 Total 6,216.50
Inv 53257
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 9,869.57
Inv 53257 Total 9,869.57
Inv 53258
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 1,726.50
AP-Check Detail (10/10/2022 - 3:26 PM) Page 22
12 - 33
Check Number Check Date Amount
Inv 53258 Total 1,726.50
Inv 53259
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 1,303.50
Inv 53259 Total 1,303.50
Inv 53260
Line Item Date Line Item Description
09/09/2022 Litigation - August 2022 773.48
Inv 53260 Total 773.48
0 Total: 76,573.43
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 76,573.43 CPR0551 - CPRS District XIII
315275 10/19/2022
Inv CPRS D20 Event
Line Item Date
09/27/2022 125.00
09/29/2022 65.00
Line Item Description
CPRS 13 training event.

CPRS 13 training event.

Inv CPRS D20 Event Total 190.00
315275 Total: 190.00
CPR0551 - CPRS District XIII Total: 190.00
MNBL8170 - Crestline Software, LLC dba MuniBilling
0 10/19/2022
Inv 16421
Line Item Date Line Item Description
09/12/2022 Credit Card & Return Fees August 2022 10,320.73 09/12/2022 Contract Services September & Lock Box August 25,723.25 Inv 16421 Total 36,043.98
Inv 16499
Line Item Date Line Item Description
09/12/2022 Printing & Postage Fees August 2022 2,347.38 Inv 16499 Total 2,347.38
0 Total: 38,391.36
AP-Check Detail (10/10/2022 - 3:26 PM) Page 23
12 - 34
Check Number Check Date Amount
MNBL8170 - Crestline Software, LLC dba MuniBilling Total: 38,391.36 CTCINGHT - Critical Insight, Inc.
315276 10/19/2022
Inv 2022-12552
Line Item Date Line Item Description
10/05/2022 General IT Consulting Services 3,400.00
Inv 2022-12552 Total 3,400.00
315276 Total: 3,400.00
CTCINGHT - Critical Insight, Inc. Total: 3,400.00
DKENPAUL - Dickenson, Paula
315277 10/19/2022
Inv 266130118
Line Item Date Line Item Description
10/10/2022 Admin Hearing Review - Citation Dismissal 50.00 Inv 266130118 Total 50.00
315277 Total: 50.00
DKENPAUL - Dickenson, Paula Total: 50.00
DTV5012 - DIRECTV
315278 10/19/2022
Inv 068653046220929
Line Item Date
10/03/2022 96.98
Line Item Description
AN #068653046; EOC - 09/28/2022-10/27/2022
Inv 068653046220929 Total 96.98
315278 Total: 96.98
DTV5012 - DIRECTV Total: 96.98
PMLDONG - Dong, Pamella C
0 10/19/2022
Inv 9024
Line Item Date Line Item Description
09/27/2022 Senior Contract Class Instructor- Tai Chi Qi Gong September 2022 24.00 Inv 9024 Total 24.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 24
12 - 35
Check Number Check Date Amount
Inv 9029
Line Item Date Line Item Description
09/27/2022 Senior Contract Class Instructor- Tai Chi Walk-In September 2022 92.00 Inv 9029 Total 92.00
Inv 9038
Line Item Date Line Item Description
09/27/2022 Senior Contract Class Instructor- Tai Chi Martial Art September 8.00 Inv 9038 Total 8.00
0 Total: 124.00
PMLDONG - Dong, Pamella C Total: 124.00
DDLP8010 - Dr. Detail Ph.D
0 10/19/2022
Inv 2622
Line Item Date
08/11/2022 500.00
Line Item Description
Power Washing and Cleaning Services-Fire Department
after 7/4/22 event
Inv 2622 Total 500.00
0 Total: 500.00
DDLP8010 - Dr. Detail Ph.D Total: 500.00
DUN1111 - Dunn, Daniel
315279 10/19/2022
Inv 8/22/22-8/25/22
Line Item Date Line Item Description
08/25/2022 LAAFCA Officer Academy for Daniel Dunn: 08/22/2022-08/25/2022 150.00 Inv 8/22/22-8/25/22 Total 150.00
315279 Total: 150.00
DUN1111 - Dunn, Daniel Total: 150.00
FDBC8025 - Fast Deer Bus Charter Inc.
315280 10/19/2022
Inv 157511
Line Item Date Line Item Description
09/29/2022 Charter Bus Services for Senior Excursion Program: 09/29/2022 1,127.00 Inv 157511 Total 1,127.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 25
12 - 36
Check Number Check Date Amount
315280 Total: 1,127.00
FDBC8025 - Fast Deer Bus Charter Inc. Total: 1,127.00
FED1109 - FedEx
315281 10/19/2022
Inv 7-805-88263
Line Item Date Line Item Description
07/01/2022 Express Mailing Services 20.84
Inv 7-805-88263 Total 20.84
315281 Total: 20.84
FED1109 - FedEx Total: 20.84
HALOINC - HALO Branded Solutions, Inc.
0 10/19/2022
Inv 2022000146021
Line Item Date Line Item Description
09/26/2022 Community outreach items for Police Department 552.42 Inv 2022000146021 Total 552.42
0 Total: 552.42
HALOINC - HALO Branded Solutions, Inc. Total: 552.42
ALEXHMT - Hamilton, Alexis L
315282 10/19/2022
Inv 220907SP
Line Item Date Line Item Description
09/07/2022 Downtown Specific Plan Graphic Design - Sept' 22 425.00 Inv 220907SP Total 425.00
Inv 220908SP
Line Item Date Line Item Description
09/07/2022 General Plan Graphic Design - Sept'22 337.50 Inv 220908SP Total 337.50
315282 Total: 762.50
ALEXHMT - Hamilton, Alexis L Total: 762.50
AP-Check Detail (10/10/2022 - 3:26 PM) Page 26
12 - 37
Check Number Check Date Amount
HGSI6010 - Harry's Glass Shop Inc.
315283 10/19/2022
Inv 22-40461
Line Item Date Line Item Description
02/07/2022 Emergency Repair for Iron Works Museum Glass 316.21 Inv 22-40461 Total 316.21
315283 Total: 316.21
HGSI6010 - Harry's Glass Shop Inc. Total: 316.21
MOBPLAN - Henninger, Grant
315284 10/19/2022
Inv 162
Line Item Date Line Item Description
09/13/2022 Housing Element Conultant - 07/26/2022-09/15/2022 16,725.00 Inv 162 Total 16,725.00
315284 Total: 16,725.00
MOBPLAN - Henninger, Grant Total: 16,725.00
HRSCHPIP - Hirsche Pipe & Supply
315285 10/19/2022
Inv 8476218
Line Item Date
09/13/2022 160.21
Line Item Description
Soap dispenser for Orange Grove Park
Inv 8476218 Total 160.21
315285 Total: 160.21
HRSCHPIP - Hirsche Pipe & Supply Total: 160.21
HOS1517 - Hose-Man, Inc.
315286 10/19/2022
Inv 4213166-0001-04
Line Item Date Line Item Description
09/08/2022 Hose for Wash Rack Power Washer 94.89
Inv 4213166-0001-04 Total 94.89
315286 Total: 94.89
AP-Check Detail (10/10/2022 - 3:26 PM) Page 27
12 - 38
Check Number Check Date Amount
HOS1517 - Hose-Man, Inc. Total: 94.89
HRDY2013 - HR Dynamics & Performance Management, Inc.
315287 10/19/2022
Inv September
Line Item Date Line Item Description
09/12/2022 Analysis on compensation and benefits study 2,565.00 Inv September Total 2,565.00
315287 Total: 2,565.00
HRDY2013 - HR Dynamics & Performance Management, Inc. Total: 2,565.00 MIZIHARA - Ihara, Mizuho
315288 10/19/2022
Inv 125518
Line Item Date Line Item Description
09/27/2022 Refund Skateside beginner class due to client cancellation. 228.00 Inv 125518 Total 228.00
315288 Total: 228.00
MIZIHARA - Ihara, Mizuho Total: 228.00
JSAR4011 - Jack's Auto Repair
315289 10/19/2022
Inv 17693
Line Item Date Line Item Description
09/13/2022 PD unit # 1703 - replacement of motor mounts 960.02 Inv 17693 Total 960.02
Inv 17708
Line Item Date Line Item Description
09/26/2022 PD unit # 1406 - A/C diagnostic and addition of freon. 187.27 Inv 17708 Total 187.27
Inv 17709
Line Item Date Line Item Description
09/19/2022 PD unit # 1501 - oil and filter replacement 160.76 Inv 17709 Total 160.76
Inv 17716
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 28
12 - 39
Check Number Check Date Amount
09/20/2022 PD unit # 1404 - replacement of purge control valve 192.99 Inv 17716 Total 192.99
Inv 17718
Line Item Date Line Item Description
09/21/2022 PD unit # 0218 - replacement of front window regulator 336.26 Inv 17718 Total 336.26
Inv 17723
Line Item Date Line Item Description
09/23/2022 PD unit # 1703 - replacement of blower motor 255.22 Inv 17723 Total 255.22
315289 Total: 2,092.52
JSAR4011 - Jack's Auto Repair Total: 2,092.52
JHMS8020 - JHM Supply
0 10/19/2022
Inv 305262/1
Line Item Date Line Item Description
09/13/2022 Pressure regulator to replace damaged unit at Wilson Res. 174.16 Inv 305262/1 Total 174.16
Inv 305264/1
Line Item Date Line Item Description
09/13/2022 Pressure regulator to replace damaged unit at Wilson Res. 37.09 Inv 305264/1 Total 37.09
Inv 305265/1
Line Item Date Line Item Description
09/13/2022 Irrigation Supplies for Arroyo Park Repair 362.25 Inv 305265/1 Total 362.25
0 Total: 573.50
JHMS8020 - JHM Supply Total: 573.50
JIKI5270 - Kim, Jinsun
315290 10/19/2022
Inv 125290
Line Item Date Line Item Description
09/27/2022 Refund Rocket Science class due to low enrollment. 140.00 AP-Check Detail (10/10/2022 - 3:26 PM) Page 29
12 - 40
Check Number Check Date Amount
Inv 125290 Total 140.00
315290 Total: 140.00
JIKI5270 - Kim, Jinsun Total: 140.00
LBBM4010 - Long Beach BMW Motorcycles
315291 10/19/2022
Inv 44470
Line Item Date
09/26/2022 529.71
Line Item Description
PD motorcycle vin # 39604 - bi-annual service and brake flush
Inv 44470 Total 529.71
315291 Total: 529.71
LBBM4010 - Long Beach BMW Motorcycles Total: 529.71
MARLJN - Lujan, Mario
315292 10/19/2022
Inv 124869
Line Item Date Line Item Description
09/19/2002 Class cancellation refund due to low enrollment. 140.00 Inv 124869 Total 140.00
315292 Total: 140.00
MARLJN - Lujan, Mario Total: 140.00
MSG6711 - Main San Gabriel Basin Watermaster
0 10/19/2022
Inv 2021-2022 #2
Line Item Date Line Item Description
09/29/2022 FY 2021-22 Ground Water Production Assessment 1,219.33 Inv 2021-2022 #2 Total 1,219.33
0 Total: 1,219.33
MSG6711 - Main San Gabriel Basin Watermaster Total: 1,219.33 CHRMDLA - Mandala, Chris
315293 10/19/2022
AP-Check Detail (10/10/2022 - 3:26 PM) Page 30
12 - 41
Check Number Check Date Amount
Inv 9062022
Line Item Date Line Item Description
09/06/2022 Reimbursement for purchase of emergency PPE equipment. 179.08 Inv 9062022 Total 179.08
Inv 9062022-2
Line Item Date Line Item Description
09/23/2022 Reimbursement for purchase of emergency PPE equipment. 55.72 Inv 9062022-2 Total 55.72
315293 Total: 234.80
CHRMDLA - Mandala, Chris Total: 234.80
MANGMQUE - Mapue, Ma. Angelicon
315294 10/19/2022
Inv 125643
Line Item Date Line Item Description
09/29/2022 Refund Garfield Youth House security deposit. 280.00 Inv 125643 Total 280.00
315294 Total: 280.00
MANGMQUE - Mapue, Ma. Angelicon Total: 280.00
MMSC2011 - MMASC
315295 10/19/2022
Inv 5859
Line Item Date Line Item Description
10/02/2022 Professional MMASC membership for Mark Jimenez 90.00 Inv 5859 Total 90.00
315295 Total: 90.00
MMSC2011 - MMASC Total: 90.00

NBSFIN - NBS
315296 10/19/2022
Inv 202209-2030
Line Item Date Line Item Description
09/20/2022 Professional Services for Library Parcel Tax: FY 2022-2023 1,701.00 Inv 202209-2030 Total 1,701.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 31
12 - 42
Check Number Check Date Amount
315296 Total: 1,701.00
NBSFIN - NBS Total: 1,701.00
OVDR8011 - OverDrive Inc.
0 10/19/2022
Inv 01148CO22352381
Line Item Date Line Item Description
09/26/2022 eBooks / eAudiobooks 130.00
Inv 01148CO22352381 Total 130.00
0 Total: 130.00
OVDR8011 - OverDrive Inc. Total: 130.00
PSLSV802 - Pasadena Live Scan Service
315297 10/19/2022
Inv 1048
Line Item Date Line Item Description
08/31/2022 Live Scan Services - August 2022 400.00
Inv 1048 Total 400.00
315297 Total: 400.00
PSLSV802 - Pasadena Live Scan Service Total: 400.00
PKMK2010 - Peckham & McKenney
315298 10/19/2022
Inv Invoice #3
Line Item Date Line Item Description
09/27/2022 Executive Search for Finance Director 8,250.00 Inv Invoice #3 Total 8,250.00
315298 Total: 8,250.00
PKMK2010 - Peckham & McKenney Total: 8,250.00
PHOE4610 - Phoenix Group Information Systems
315299 10/19/2022
Inv 082022184
Line Item Date Line Item Description
09/26/2022 Parking enforcement citation processing - August 2022 9,014.83 AP-Check Detail (10/10/2022 - 3:26 PM) Page 32
12 - 43
Check Number Check Date Amount
Inv 082022184 Total 9,014.83
315299 Total: 9,014.83
PHOE4610 - Phoenix Group Information Systems Total: 9,014.83 JLPG5270 - Pong, Julia
315300 10/19/2022
Inv 125281
Line Item Date Line Item Description
09/27/2022 Refund Rocket Science class due to low enrollment. 140.00 Inv 125281 Total 140.00
315300 Total: 140.00
JLPG5270 - Pong, Julia Total: 140.00
ANPO5011 - Porraz, Anthony
315301 10/19/2022
Inv 9.21.22-9.22.22
Line Item Date Line Item Description
09/22/2022 Course Chief Fire Officer 3A - Human Resources Mmgt. CFO3A-0192 360.00 Inv 9.21.22-9.22.22 Total 360.00
315301 Total: 360.00
ANPO5011 - Porraz, Anthony Total: 360.00
POS8031 - Positive Promotions Inc.
315302 10/19/2022
Inv 07023943
Line Item Date Line Item Description
09/23/2022 City Open House Event Promotional Items: 10/02/2022 123.40 Inv 07023943 Total 123.40
315302 Total: 123.40
POS8031 - Positive Promotions Inc. Total: 123.40
POS5265 - Post Alarm Systems
0 10/19/2022
AP-Check Detail (10/10/2022 - 3:26 PM) Page 33
12 - 44
Check Number Check Date Amount
Inv 1488338
Line Item Date Line Item Description
06/03/2022 Post Alarm Services for Orange Grove Recreation Center - July 22 54.33 06/03/2022 Post Alarm Services for War Memorial Building - July 22 54.33 Inv 1488338 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66
PEDS6010 - Prime Electric Distributors
0 10/19/2022
Inv S1415231.001
Line Item Date Line Item Description
07/27/2020 Specialty Tools for Street Light Repairs 228.22 Inv S1415231.001 Total 228.22
Inv S1415795.001
Line Item Date Line Item Description
07/27/2020 Specialty Tools for Street Light Repairs 106.94 Inv S1415795.001 Total 106.94
Inv S1415952.001
Line Item Date Line Item Description
08/04/2020 Specialty Tools for Street Light Repairs 330.55 Inv S1415952.001 Total 330.55
Inv S1416879.001
Line Item Date Line Item Description
08/13/2020 Specialty Tools for Street Light Repairs 41.83 Inv S1416879.001 Total 41.83
Inv S1416879.002
Line Item Date Line Item Description
08/14/2020 Specialty Tools for Street Light Repairs 62.74 Inv S1416879.002 Total 62.74
Inv S1417249.001
Line Item Date Line Item Description
08/31/2020 Specialty Tools for Street Light Repairs 396.70 Inv S1417249.001 Total 396.70
AP-Check Detail (10/10/2022 - 3:26 PM) Page 34
12 - 45
Check Number Check Date Amount
Inv S1418744.001
Line Item Date Line Item Description
09/21/2020 Specialty Tools for Street Light Repairs 396.70 Inv S1418744.001 Total 396.70
Inv S1420774.001
Line Item Date Line Item Description
10/19/2020 Specialty Tools for Street Light Repairs 108.88 Inv S1420774.001 Total 108.88
Inv S1420774.002
Line Item Date Line Item Description
03/21/2021 Specialty Tools for Street Light Repairs 108.88 Inv S1420774.002 Total 108.88
0 Total: 1,781.44
PEDS6010 - Prime Electric Distributors Total: 1,781.44
CSAC2012 - PRISM
0 10/19/2022
Inv 23990015
Line Item Date Line Item Description
09/30/2022 OEL Renewal Fee 337.63
Inv 23990015 Total 337.63
0 Total: 337.63
CSAC2012 - PRISM Total: 337.63

PSOMAS - PSOMAS
315303 10/19/2022
Inv 187667
Line Item Date Line Item Description
09/07/2022 Assistance with General Plan & Downtown Specific Update - Aug'22 10,842.00 Inv 187667 Total 10,842.00
315303 Total: 10,842.00
PSOMAS - PSOMAS Total: 10,842.00
RTPC5500 - Regional TAP Service Center
AP-Check Detail (10/10/2022 - 3:26 PM) Page 35
12 - 46
Check Number Check Date Amount
315304 10/19/2022
Inv 6017459
Line Item Date
09/19/2022 292.00
Line Item Description
Metro 30 day senior bus pass subsidy payment for Aug'22 Inv 6017459 Total 292.00
315304 Total: 292.00
RTPC5500 - Regional TAP Service Center Total: 292.00
BT4U8180 - Revolution Foods, PBC
315305 10/19/2022
Inv 0822-3319
Line Item Date Line Item Description
09/28/2022 Meals for Onsite and Home Delivery: August 2022 6,256.00 Inv 0822-3319 Total 6,256.00
315305 Total: 6,256.00
BT4U8180 - Revolution Foods, PBC Total: 6,256.00
SSSS8267 - Round Star West, LLC
0 10/19/2022
Inv 8407
Line Item Date Line Item Description
10/05/2022 Contract Class Instructor-Super Soccer Stars- July classes 179.40 Inv 8407 Total 179.40
Inv 8409
Line Item Date Line Item Description
10/05/2022 Contract Class Instructor-Super Soccer Stars- July classes 269.10 Inv 8409 Total 269.10
0 Total: 448.50
SSSS8267 - Round Star West, LLC Total: 448.50
SGVE2011 - San Gabriel Valley City Managers' Association 315306 10/19/2022
Inv 092122
Line Item Date
09/22/2022 70.00
Line Item Description
SGVCMA lunch meeting 09/21/2022
Inv 092122 Total 70.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 36
12 - 47
Check Number Check Date Amount
315306 Total: 70.00
SGVE2011 - San Gabriel Valley City Managers' Association Total: 70.00 SGVMC111 - San Gabriel Valley Medical Center
315307 10/19/2022
Inv 892799
Line Item Date Line Item Description
09/26/2022 Blood draw record 892799 48.00
Inv 892799 Total 48.00
315307 Total: 48.00
SGVMC111 - San Gabriel Valley Medical Center Total: 48.00 SAN4958 - San Marino Security System
315308 10/19/2022
Inv 33130
Line Item Date Line Item Description
07/01/2022 Security System for Orange Grove Recreation Building 207.00 07/01/2022 Security System for Eddie Park House, Garfiled Park House, WMB 1,035.00 Inv 33130 Total 1,242.00
Inv 34041
Line Item Date Line Item Description
10/06/2022 Security System for Eddie Park House, Garfiled Park House, WMB 1,035.00 10/06/2022 Security System for Orange Grove Recreation Building 207.00 Inv 34041 Total 1,242.00
315308 Total: 2,484.00
SAN4958 - San Marino Security System Total: 2,484.00

SATPHONE - SATPHONESTORE
315309 10/19/2022
Inv 1000126175
Line Item Date Line Item Description
10/03/2022 Satellite Phone Card - 1,000 Minutes for Emergency Operations 812.67 Inv 1000126175 Total 812.67
315309 Total: 812.67
AP-Check Detail (10/10/2022 - 3:26 PM) Page 37
12 - 48
Check Number Check Date Amount
SATPHONE - SATPHONESTORE Total: 812.67
SCAT6710 - Scott's Automotive
315310 10/19/2022
Inv 17157
Line Item Date Line Item Description
07/21/2022 Street Vehicle unit # 330 - Cylinder repair and replacement 262.28 Inv 17157 Total 262.28
315310 Total: 262.28
SCAT6710 - Scott's Automotive Total: 262.28
SDSI0107 - SDS Security Design Systems
315311 10/19/2022
Inv 237318
Line Item Date Line Item Description
06/01/2022 Chambers Access Control-July 2022 NM583 67.12 Inv 237318 Total 67.12
Inv 237319
Line Item Date Line Item Description
06/01/2022 Access Control-Fire Dep. EOC-July 2022 NM584 77.14 Inv 237319 Total 77.14
Inv 237337
Line Item Date Line Item Description
06/01/2022 Security at Yard Cameras-July 2022 NM618 29.15 Inv 237337 Total 29.15
Inv 237338
Line Item Date
06/01/2022 45.66
Line Item Description
Security at City Hall Rear Gate Access Control-July 2022 NM586
Inv 237338 Total 45.66
Inv 237339
Line Item Date
06/01/2022 36.66
Line Item Description
Security at Fire Department Gate Access Control-July
2022 NM 585
Inv 237339 Total 36.66
Inv 237388
Line Item Date Line Item Description
07/05/2022 Security Chambers Access Control-Aug 2022 NM 583 67.12 AP-Check Detail (10/10/2022 - 3:26 PM) Page 38
12 - 49
Check Number Check Date Amount
Inv 237388 Total 67.12
Inv 237389
Line Item Date Line Item Description
07/05/2022 Security at Yard Cameras-Aug 2022 NM618 29.15 Inv 237389 Total 29.15
Inv 237390
Line Item Date
07/05/2022 101.71
Line Item Description
City Hall Access Control First Floor-Aug 2022
NM 582
Inv 237390 Total 101.71
Inv 237391
Line Item Date
07/05/2022 45.66
Line Item Description
Security at City Hall Rear Gate Access-Aug 2022
NM586
Inv 237391 Total 45.66
Inv 237392
Line Item Date
07/05/2022 36.66
Line Item Description
Security at Fire Department Gate Access Control-Aug
2022 NM 585
Inv 237392 Total 36.66
Inv 237393
Line Item Date
07/05/2022 77.14
Line Item Description
Security Access Control-Fire Department EOC-Aug
2022 NM 584
Inv 237393 Total 77.14
Inv 238026
Line Item Date Line Item Description
08/01/2022 Security Chambers Access Control-Sep 2022 NM583 67.12 Inv 238026 Total 67.12
Inv 238027
Line Item Date Line Item Description
08/01/2022 Security at Yard Cameras-Sep 2022 NM 618 29.15 Inv 238027 Total 29.15
Inv 238029
Line Item Date
08/01/2022 45.66
Line Item Description
Security at City Hall Rear Gate Access Control-Sep 2022 NM586
Inv 238029 Total 45.66
AP-Check Detail (10/10/2022 - 3:26 PM) Page 39
12 - 50
Check Number Check Date Amount
Inv 238030
Line Item Date Line Item Description
08/01/2022 Security at Fire Dep. Gate Access Control-Sep 2022 NM585 36.66 Inv 238030 Total 36.66
Inv 238031
Line Item Date Line Item Description
08/01/2022 Security Access Control-Fire Dep. EOC-Sep 2022 NM584 77.14 Inv 238031 Total 77.14
Inv 238380
Line Item Date Line Item Description
09/28/2022 SDS Security Design Systems - October 2022 217.46 Inv 238380 Total 217.46
Inv 238396
Line Item Date Line Item Description
09/28/2022 SDS Security Design Systems - October 2022 113.00 Inv 238396 Total 113.00
Inv 238422
Line Item Date Line Item Description
09/28/2022 SDS Security Design Systems - October 2022 65.18 Inv 238422 Total 65.18
Inv 238442
Line Item Date Line Item Description
09/28/2022 SDS Security Design Systems - October 2022 30.00 Inv 238442 Total 30.00
315311 Total: 1,294.54
SDSI0107 - SDS Security Design Systems Total: 1,294.54
KAYSHAFR - Shaffer, Kaya
315312 10/19/2022
Inv 266128257
Line Item Date Line Item Description
05/20/2022 Admin Hearing Review - Citation Dismissal 50.00 Inv 266128257 Total 50.00
315312 Total: 50.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 40
12 - 51
Check Number Check Date Amount
KAYSHAFR - Shaffer, Kaya Total: 50.00
ANTHSHIA - Shiau, Anthony
315313 10/19/2022
Inv 125293
Line Item Date Line Item Description
09/27/2022 Refund recreation class due to low enrollment. 280.00 Inv 125293 Total 280.00
315313 Total: 280.00
ANTHSHIA - Shiau, Anthony Total: 280.00
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 10/19/2022
Inv 8925
Line Item Date Line Item Description
10/05/2022 Contract Class Instructor-Senior Functional Fitness September'22 256.00 Inv 8925 Total 256.00
Inv 8928
Line Item Date Line Item Description
10/05/2022 Contract Class Instructor-Senior Functional Fitness September'22 440.00 Inv 8928 Total 440.00
0 Total: 696.00
WLST8267 - Shuttic, William Total: 696.00
SPBK - Springbrook Holding Company, LLC
0 10/19/2022
Inv INV-010364
Line Item Date Line Item Description
09/06/2022 CivicPay Pad Transaction Fees 166.00
Inv INV-010364 Total 166.00
0 Total: 166.00
SPBK - Springbrook Holding Company, LLC Total: 166.00
STA5219 - Staples Business Advantage
0 10/19/2022
AP-Check Detail (10/10/2022 - 3:26 PM) Page 41
12 - 52
Check Number Check Date Amount
Inv 3510802729
Line Item Date
06/21/2022 48.71
06/21/2022 48.71
Line Item Description
Public Works Department- Parks Division Supplies
Public Works Department- Parks Division Supplies
Inv 3510802729 Total 97.42
Inv 3510802731
Line Item Date Line Item Description
09/26/2022 Camp Med Office supplies. 88.45
Inv 3510802731 Total 88.45
Inv 3512257305
Line Item Date Line Item Description
07/07/2022 Public Works Department- Yard Admin. Supplies 153.00 Inv 3512257305 Total 153.00
Inv 3512257308
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 784.21
Inv 3512257308 Total 784.21
Inv 3512475137
Line Item Date Line Item Description
07/09/2022 Public Works Department- Yard Admin. Supplies 73.33 Inv 3512475137 Total 73.33
Inv 3512777795
Line Item Date Line Item Description
07/15/2022 Public Works Department- Sewer Div. Supplies 56.19 Inv 3512777795 Total 56.19
Inv 3513694221
Line Item Date Line Item Description
07/28/2022 Public Works Department- Yard breakroom supplies 10.45 07/28/2022 Public Works Department- Yard breakroom supplies 10.45 07/28/2022 Public Works Department- Yard breakroom supplies 10.45 07/28/2022 Public Works Department- Yard breakroom supplies 10.46 07/28/2022 Public Works Department- Yard breakroom supplies 10.45 Inv 3513694221 Total 52.26
Inv 3514849322
Line Item Date Line Item Description
08/06/2022 Public Works Department- Water Div. supplies 212.53 08/06/2022 Public Works Department- Engineering Div. supplies 20.38 08/06/2022 Public Works Department- Water Div. supplies 76.00 AP-Check Detail (10/10/2022 - 3:26 PM) Page 42
12 - 53
Check Number Check Date Amount
Inv 3514849322 Total 308.91
Inv 3514849323
Line Item Date Line Item Description
08/06/2022 Public Works Department- Yard breakroom supplies 23.18 08/06/2022 Public Works Department- Yard breakroom supplies 23.20 08/06/2022 Public Works Department- Yard breakroom supplies 23.20 08/06/2022 Public Works Department- Yard breakroom supplies 23.19 08/06/2022 Public Works Department- Yard breakroom supplies 23.20 08/06/2022 Public Works Department- Yard breakroom supplies 23.20 Inv 3514849323 Total 139.17
Inv 3514995843
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 17.52
Inv 3514995843 Total 17.52
Inv 3515066466
Line Item Date Line Item Description
08/11/2022 Credit Card Receipt Rolls 61.28
Inv 3515066466 Total 61.28
Inv 3515066467
Line Item Date Line Item Description
08/11/2022 Public Works Department- Parks Div. supplies 47.75 Inv 3515066467 Total 47.75
Inv 3515302500
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 173.41
Inv 3515302500 Total 173.41
Inv 3515302501
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 55.07
Inv 3515302501 Total 55.07
Inv 3515907609
Line Item Date Line Item Description
08/23/2022 Public Works Department- Yard Admin supplies 55.11 Inv 3515907609 Total 55.11
Inv 3516542954
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 43
12 - 54
Check Number Check Date Amount
08/25/2022 Supplies for water conservation 251.53
08/25/2022 Supplies for Engineering 108.62
Inv 3516542954 Total 360.15
Inv 3516542955
Line Item Date Line Item Description
08/25/2022 Supplies for Engineering 6.93
Inv 3516542955 Total 6.93
Inv 3516575896
Line Item Date Line Item Description
08/25/2022 Supplies for Engineering 6.06
Inv 3516575896 Total 6.06
Inv 3517327315
Line Item Date Line Item Description
09/03/2022 Public Works Department- Operation Supplies 66.12 09/03/2022 Public Works Department- Operation Supplies 66.12 09/03/2022 Public Works Department- Operation Supplies 6.40 Inv 3517327315 Total 138.64
Inv 3517719423
Line Item Date Line Item Description
09/10/2022 Library supplies - bankers boxes 56.38
Inv 3517719423 Total 56.38
Inv 3517795857
Line Item Date Line Item Description
09/13/2022 Library supplies - usb hub 66.11
Inv 3517795857 Total 66.11
Inv 3517860969
Line Item Date Line Item Description
09/14/2022 Library supplies - stamp pad 9.87
Inv 3517860969 Total 9.87
Inv 3517860973
Line Item Date Line Item Description
09/22/2022 Dial-a-Ride Supplies 209.82
Inv 3517860973 Total 209.82
Inv 3518046547
Line Item Date Line Item Description
09/22/2022 Office supplies for Management Services department 225.68 AP-Check Detail (10/10/2022 - 3:26 PM) Page 44
12 - 55
Check Number Check Date Amount
Inv 3518046547 Total 225.68
Inv 3518046548
Line Item Date Line Item Description
09/16/2022 City Clerk Supplies 119.07
Inv 3518046548 Total 119.07
Inv 3518046550
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 70.55
Inv 3518046550 Total 70.55
Inv 3518225180
Line Item Date Line Item Description
09/12/2022 Library supplies - face masks for children 82.63 Inv 3518225180 Total 82.63
Inv 3518225181
Line Item Date Line Item Description
09/16/2022 Library supplies - reams of cardstock 51.55
Inv 3518225181 Total 51.55
Inv 3518225182
Line Item Date Line Item Description
09/16/2022 Library supplies - cartons of water 43.20
Inv 3518225182 Total 43.20
Inv 3518225183
Line Item Date Line Item Description
09/17/2022 AB 1234 Commission Training Supplies 66.27
Inv 3518225183 Total 66.27
Inv 3518240677
Line Item Date Line Item Description
09/18/2022 AB 1234 Commission Training Supplies 39.87
Inv 3518240677 Total 39.87
Inv 3518315306
Line Item Date Line Item Description
09/20/2022 Copier Paper - 2nd Floor Copy Room 184.99
Inv 3518315306 Total 184.99
AP-Check Detail (10/10/2022 - 3:26 PM) Page 45
12 - 56
Check Number Check Date Amount
Inv 3518315307
Line Item Date Line Item Description
09/20/2022 CMO Office Supplies - Markers 30.76
Inv 3518315307 Total 30.76
Inv 3518315308
Line Item Date Line Item Description
09/20/2022 Library supplies - twine 18.19
Inv 3518315308 Total 18.19
Inv 3518315310
Line Item Date Line Item Description
09/22/2022 Senior Center supplies 21.98
Inv 3518315310 Total 21.98
Inv 3518387680
Line Item Date Line Item Description
09/21/2022 City Manager Office Supplies: Fujitsu Printer 440.99 Inv 3518387680 Total 440.99
Inv 3518387681
Line Item Date
09/20/2022 142.47
Line Item Description
Library supplies - paper, Post-Its, Lysol
spray
Inv 3518387681 Total 142.47
Inv 3518387682
Line Item Date Line Item Description
09/19/2022 Management Services Supplies 95.91
09/19/2022 Management Services Supplies 40.78
Inv 3518387682 Total 136.69
Inv 3518387683
Line Item Date Line Item Description
09/22/2022 Senior Center supplies 40.44
Inv 3518387683 Total 40.44
Inv 3518465706
Line Item Date Line Item Description
09/22/2022 Office supplies for Management Services department 233.64 Inv 3518465706 Total 233.64
Inv 3518465707
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 46
12 - 57
Check Number Check Date Amount
09/21/2022 City Clerk Supplies 179.95
Inv 3518465707 Total 179.95
Inv 3518465708
Line Item Date Line Item Description
09/22/2022 Management Services Supplies 152.28
Inv 3518465708 Total 152.28
Inv 3518852936
Line Item Date Line Item Description
09/21/2022 City Clerk Supplies 168.67
Inv 3518852936 Total 168.67
Inv 3518852937
Line Item Date Line Item Description
09/27/2022 Supplies for water conservation 132.32
Inv 3518852937 Total 132.32
Inv 3519707812
Line Item Date Line Item Description
09/26/2022 PD Office Supplies 370.89
Inv 3519707812 Total 370.89
Inv 3519750115
Line Item Date Line Item Description
10/02/2022 PD Office Supplies 108.90
Inv 3519750115 Total 108.90
0 Total: 6,079.02
STA5219 - Staples Business Advantage Total: 6,079.02
NCOSTEP - Stepro, Nicole M
315314 10/19/2022
Inv 125292
Line Item Date Line Item Description
09/27/2022 Refund Rocket Science class due to low enrollment. 140.00 Inv 125292 Total 140.00
315314 Total: 140.00
NCOSTEP - Stepro, Nicole M Total: 140.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 47
12 - 58
Check Number Check Date Amount
SRYC5011 - Stericycle Inc.
315315 10/19/2022
Inv 3006174163
Line Item Date Line Item Description
10/01/2022 Hazardous Medical Waste Disposal: 10/2022-12/2022 156.65 Inv 3006174163 Total 156.65
315315 Total: 156.65
SRYC5011 - Stericycle Inc. Total: 156.65
JOANSUM - Sum, Joanna
315316 10/19/2022
Inv 125364
Line Item Date Line Item Description
09/27/2022 Refund War Memorial building security deposit. 561.00 Inv 125364 Total 561.00
315316 Total: 561.00
JOANSUM - Sum, Joanna Total: 561.00
SUVA8022 - Sunset Vans Inc.
315317 10/19/2022
Inv 22745
Line Item Date Line Item Description
09/19/2022 Wheelchair maintenance and inspection of Dial-a-Ride Vehicle 79 155.00 Inv 22745 Total 155.00
Inv 22746
Line Item Date Line Item Description
09/19/2022 Wheelchair maintenance and inspection of Dial-a-Ride Vehicle 80 155.00 Inv 22746 Total 155.00
315317 Total: 310.00
SUVA8022 - Sunset Vans Inc. Total: 310.00
SCRR4010 - Superior Court of California, County of LA
315318 10/19/2022
Inv August 2022
Line Item Date Line Item Description
AP-Check Detail (10/10/2022 - 3:26 PM) Page 48
12 - 59
Check Number Check Date Amount
09/26/2022 Parking citations revenue distribution: August 2022 3,495.50 Inv August 2022 Total 3,495.50
315318 Total: 3,495.50
SCRR4010 - Superior Court of California, County of LA Total: 3,495.50 TALEWISE - Talewise
315319 10/19/2022
Inv 15277
Line Item Date Line Item Description
09/27/2022 Halloween Spooktacular Dry Ice Show performance, 10/28/22. 425.00 Inv 15277 Total 425.00
315319 Total: 425.00
TALEWISE - Talewise Total: 425.00
COBR7131 - The Advantage Group
0 10/19/2022
Inv 145947
Line Item Date
08/05/2022 312.00
Line Item Description
HRA Administration Fee - August
2022
Inv 145947 Total 312.00
Inv September
Line Item Date
08/05/2022 16,037.91
Line Item Description
HRA Disbursement -
September 2022
Inv September Total 16,037.91
0 Total: 16,349.91
COBR7131 - The Advantage Group Total: 16,349.91
HODE8011 - The Home Depot Pro (Formerly Supply Works)
315320 10/19/2022
Inv 708278494
Line Item Date Line Item Description
09/22/2022 Library supplies - easy reach pick up tool 16.77 Inv 708278494 Total 16.77
AP-Check Detail (10/10/2022 - 3:26 PM) Page 49
12 - 60
Check Number Check Date Amount
Inv 708892971
Line Item Date Line Item Description
09/26/2022 Library supplies - broom and dustpan - 2 pack 57.15 Inv 708892971 Total 57.15
315320 Total: 73.92
HODE8011 - The Home Depot Pro (Formerly Supply Works) Total: 73.92 TOM4455 - Tom's Men's Wear & Uniform's, Inc.
315321 10/19/2022
Inv 20352
Line Item Date Line Item Description
09/13/2022 Uniform and Supplies for Cadet Esther Rodriguez 36.38 Inv 20352 Total 36.38
Inv 20699
Line Item Date Line Item Description
09/08/2022 Uniform and Supplies for Cadet Esther Rodriguez 233.71 Inv 20699 Total 233.71
Inv 21993
Line Item Date Line Item Description
09/21/2022 Captain's Uniform Ornament/Emblem 198.45
Inv 21993 Total 198.45
315321 Total: 468.54
TOM4455 - Tom's Men's Wear & Uniform's, Inc. Total: 468.54 UND6710 - Underground Service Alert/SC
315322 10/19/2022
Inv 22-2300824
Line Item Date Line Item Description
09/01/2022 CY 2021 CA Underground Facilities safe excavation board member 54.29 Inv 22-2300824 Total 54.29
Inv 820220718
Line Item Date Line Item Description
09/01/2022 CY 2021 CA Underground Facilities safe excavation board member 188.50 Inv 820220718 Total 188.50
AP-Check Detail (10/10/2022 - 3:26 PM) Page 50
12 - 61
Check Number Check Date Amount
315322 Total: 242.79
UND6710 - Underground Service Alert/SC Total: 242.79
POR4707 - United Site Services, Inc.
315323 10/19/2022
Inv 114-13340231
Line Item Date Line Item Description
09/27/2022 Portable toilet rental at the Skate Park. 09/06/22-10/03/22. 368.33 Inv 114-13340231 Total 368.33
315323 Total: 368.33
POR4707 - United Site Services, Inc. Total: 368.33
UPP7789 - Upper San Gabriel Valley MWD
315324 10/19/2022
Inv 2/08-22
Line Item Date
09/15/2022 86,721.60
Line Item Description
Water Purchased from MWD due to Wilson Well 4 being out of service
Inv 2/08-22 Total 86,721.60
Inv SoPas-9.8.22
Line Item Date Line Item Description
10/03/2022 MWD Rebate Co-fund: July-August 2022 2,621.00 Inv SoPas-9.8.22 Total 2,621.00
315324 Total: 89,342.60
UPP7789 - Upper San Gabriel Valley MWD Total: 89,342.60 VESTREIN - Vestre Inc.
315325 10/19/2022
Inv 1994
Line Item Date Line Item Description
06/10/2022 Prefabricated Parklet: Metro Grant 90,032.50 06/10/2022 Prefabricated Parklet 32,467.50
Inv 1994 Total 122,500.00
315325 Total: 122,500.00
VESTREIN - Vestre Inc. Total: 122,500.00
AP-Check Detail (10/10/2022 - 3:26 PM) Page 51
12 - 62
Check Number Check Date Amount
JESSJWEL - Wellman, Jessica J
315326 10/19/2022
Inv 125365
Line Item Date Line Item Description
09/27/2022 Refund recreation class due to low enrollment. 140.00 Inv 125365 Total 140.00
315326 Total: 140.00
JESSJWEL - Wellman, Jessica J Total: 140.00
WLHD8020 - Westlake Hardware
0 10/19/2022
Inv 14302882
Line Item Date Line Item Description
08/16/2022 Police Department Supplies 30.38
Inv 14302882 Total 30.38
Inv 14302887
Line Item Date Line Item Description
08/16/2022 Fire Department Supplies - Extension Cord 14.32 Inv 14302887 Total 14.32
Inv 14302991
Line Item Date Line Item Description
09/27/2022 Fire Department Supplies - Building Supplies and Kitchen Gadget 336.82 Inv 14302991 Total 336.82
0 Total: 381.52
WLHD8020 - Westlake Hardware Total: 381.52
WHI6410 - Whittier Fertilizer Co.
315327 10/19/2022
Inv 390934
Line Item Date
09/12/2022 132.30
Line Item Description
Water Division-Soil mix to backfill parkway job sites
Inv 390934 Total 132.30
315327 Total: 132.30
AP-Check Detail (10/10/2022 - 3:26 PM) Page 52
12 - 63
Check Number Check Date Amount
WHI6410 - Whittier Fertilizer Co. Total: 132.30
WIL2010 - Willdan Engineering
315328 10/19/2022
Inv 00713522
Line Item Date Line Item Description
02/25/2022 Historical Resources Planning Services - Through 01/28/2022 945.00 Inv 00713522 Total 945.00
Inv 00713537
Line Item Date Line Item Description
03/25/2022 Historical Resources Planning Services - Through 02/25/2022 2,092.50 Inv 00713537 Total 2,092.50
Inv 00713553
Line Item Date Line Item Description
04/25/2022 Historical Resources Planning Services - Through 04/01/2022 3,442.50 Inv 00713553 Total 3,442.50
Inv 00713572
Line Item Date Line Item Description
05/23/2022 Historical Resources Planning Services - Through 04/29/2022 911.25 Inv 00713572 Total 911.25
Inv 00713590
Line Item Date Line Item Description
06/24/2022 Historical Resources Planning Services - Through 05/27/2022 270.00 Inv 00713590 Total 270.00
Inv 00713606
Line Item Date Line Item Description
07/20/2022 Historical Resources Planning Services - Through 06/30/2022 1,046.25 Inv 00713606 Total 1,046.25
315328 Total: 8,707.50
WIL2010 - Willdan Engineering Total: 8,707.50
XRXF5010 - Xerox Financial Services
315329 10/19/2022
Inv 3474587
Line Item Date Line Item Description
09/10/2022 AN 010-0061587-001 Services 9/10/22-10/9/2022 1,906.08 AP-Check Detail (10/10/2022 - 3:26 PM) Page 53
12 - 64
Check Number Check Date Amount
Inv 3474587 Total 1,906.08
Inv 3497056
Line Item Date Line Item Description
09/16/2022 AN 010-0061587-002 Services 9/6/22-10/5/2022 240.76 Inv 3497056 Total 240.76
315329 Total: 2,146.84
XRXF5010 - Xerox Financial Services Total: 2,146.84
YTI1023 - Y Tire Performance LLC
315330 10/19/2022
Inv 33803
Line Item Date
09/26/2022 1,077.31
Line Item Description
Police Department automotive repairs - 4
tires unit #1201
Inv 33803 Total 1,077.31
Inv 33849
Line Item Date
09/29/2022 1,003.05
Line Item Description
Police Department automotive repairs - 4
tires unit #1404
Inv 33849 Total 1,003.05
315330 Total: 2,080.36
YTI1023 - Y Tire Performance LLC Total: 2,080.36
Total: 616,089.15
AP-Check Detail (10/10/2022 - 3:26 PM) Page 54
12 - 65
ATTACHMENT 4
Online Payments
12 - 66
Date Vendor Amount Description
9/29/2022 So Cal Edison $19,475.40 Online Payment for City's So Cal Edison Account # 33859.
10/3/2022 So Cal Edison $85,053.52 Online Payment for City's So Cal Edison Account # 11581.
10/10/2022 So Cal Gas $807.91
Online Payment for City's So Cal
Gas Accounts Period
08/16/2022-09/15/2022.

Total: $105,336.83
Online Payment Log
12 - 67
City of

SOUTH PASADENA
ATTACHMENT 5
Prepaid &Warrant Voids
12 - 68
Accounts Payable
ealvarez
Printed: 09/28/2022 - 10:46AM
User:

Void Check Proof List
Batch: 00002.09.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: EXHBITA Exhibit A Discovery, LLC
Check No: 315039 Check Date: 09/07/2022
3,132.25 RET-001040 08/30/2022 General IT Consulting Services 23116 No 1 101-2010-2011-8272-000
Check Total: 3,132.25
Vendor Total: 3,132.25
Report Total: 3,132.25
AP-Void Check Proof List (9/28/2022 - 10:46 AM) Page 1
12 - 69
Accounts Payable
ealvarez
Printed: 09/28/2022 - 9:55AM
User:

Void Check Proof List
Batch: 00001.09.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: SLVLGNA Sildy Villagrana
Check No: 314980 Check Date: 08/17/2022
332.00 123403 07/21/2022 Refund for summer Camp Med due to inability to attend No 0 101-0000-0000-5270-001
Check Total: 332.00
Vendor Total: 332.00
Report Total: 332.00
AP-Void Check Proof List (9/28/2022 - 9:55 AM) Page 1
12 - 70
Accounts Payable
ealvarez
Printed: 09/28/2022 - 11:11AM
User:

Void Check Proof List
Batch: 00003.09.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CODE3TCH
Check No: 315029
Code 3 Technology LLC
Check Date: 09/07/2022
62,680.00 21-246 08/08/2022 Mobile Data Computers, Hardware, Installation, Keyboards 4523 No 1 274-4010-4019-8520-000
1,240.20 21-246 08/08/2022 Mobile Data Computers, Hardware, Installation, Keyboards 4523 No 2 101-4010-4011-8520-000
Check Total: 63,920.20
Vendor Total: 63,920.20
Report Total: 63,920.20
AP-Void Check Proof List (9/28/2022 - 11:11 AM) Page 1
12 - 71
ATTACHMENT 6
Payroll Summary
12 - 72
Payroll
Payroll Summary Report
Payroll Date: 9/30/2022 Regular
Checks $ 1,241.88
Direct Deposits $ 503,204.87
IRS Payments $ 108,229.05
EDD - State of CA $ 33,500.82
PERS Pension $ 118,895.76
Deferred Comp $ 17,271.73
PERS Health $ 168,497.15
Subtotal: $ 950,841.26
Payroll Date: 9/30/2022 Off-Cycle
Checks $ 171,815.98
Direct Deposits $ -
IRS Payments $ 143,945.46
EDD - State of CA $ 51,050.03
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 366,811.47
Grand Total: $ 1,317,652.73
12 - 73
13 13 - 1
DATE:

FROM:

City Council
Agenda Report
October 19, 2022
Armine Chaparyan, City Manager {¥_;
ITEM NO.

PREPARED BY: Ken Louie, Interim Deputy City Manager - Finance Albert Trinh, Finance Manager
Stephanie Pinto, Management Analyst
SUBJECT: Monthly Investment Report for August 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for August 2022.

Background
As required by law, a monthly investment report, including water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and are in conformity with the City Investment Policy as stated in Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.

Analysis
The Monthly Investment Report provides a detailed report of the City's investments in various bonds and the Local Agency Investment Fund (LAIF). The report provides assurance that the City is in compliance with California Government Code Section 53646, whereby the investment liquidity meets the City's expenditure requirements for the next six months.

Fiscal Impact
The investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Commission Review and Recommendation
Item not required to be reviewed by a commission.

Attachment: City Investment Report for August 2022

ATTACHMENT
City Investment Reports for August 2022
13 - 2

PERCENT CURRENT

INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 1.276% 24.56% 15,610,187.55 15,610,187.55 SUBTOTAL 24.56% $ 15,610,187.55 $ 15,610,187.55

ZIONS BANK
Corporate Bonds See Exhibit B-1 2.79% 21.60% 13,732,592.63 13,199,614.76 U.S. Treasury Bills See Exhibit B-1 2.00% 5.97% 3,796,714.57 3,805,504.78 US Treasury Notes & Bonds See Exhibit B-1 1.16% 46.19% 29,363,561.17 28,354,718.89 US Obligations Variable See Exhibit B-1 2.79% 1.68% 1,066,455.34 1,065,827.51 SUBTOTAL 75.44% $ 47,959,323.71 $ 46,425,665.94
TOTAL INVESTMENTS 100.00% 63,569,511.26 $ 62,035,853.49 $ BANK ACCOUNTS:

Bank of the West Accounts Balance: $ 6,950,660.22
Zions Bank Uninvested Cash Balance1
: $ 687,550.71
Zions Bank Unsettled Transactions1 -
BNY Mellon Uninvested Cash Balance2 $ 158,738.42
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 529 DAYS
Average weighted total yield to maturity of the portfolio 1.616% Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2023 Adopted Budget:

Gary Pia, City Treasurer Date
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 24,293,159
$ 38,563,906
* Current market valuation is required for investments with maturities of more than twelve months.

In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that sufficient investment liquidity to meet the City's expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
August 31, 2022
Exhibit A
City of South Pasadena

INVESTMENT REPORT
10/05/2022
13 - 3
Statement of Account
August 1, 2022 Through August 31, 2022
South Pasadena Custody
Account Number:
1414 Mission Street
South Pasadena, CA 91030
City of South Pasadena
Exhibit B-1
13 - 4
ZIONS BANK.
-
Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers

0.00 1,808,919.67
64,160.68 0.00
2,428.55 0.00

0.00 0.00

0.00 0.00
Purchases
Fees
Other Disbursements
Transfers

0.00 -2,217,380.41

0.00 0.00

0.00 -4,052.72

0.00 0.00
Total Receipts 66,589.23 1,808,919.67
Total Disbursements 0.00 -2,221,433.13
Net Cash Management 0.00 345,924.23
Opening Balance August 1, 2022 $ 517,264.05 $ -517,264.05 Closing Balance August 31, 2022 $ 583,853.28 $ -583,853.28 August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Cash Reconciliation (2 col) - SUMCTB1 Page 2
13 - 5
-
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
August 31, 2022
Cash & Equivalents 1.46% 687,550.71 12,432.11 1.81%
Fixed Income 98.54% 46,427,665.94 803,065.00 1.73%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 47,115,216.65 815,497.11 1.73%
197,402.96
47,312,619.61
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Port Sum and Hold w Accruals - ACRHLD Page 3
13 - 6
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
687,550.71 Fidelity Gov Port III FCGXX 687,550.71 1.00 687,550.71 12,432.11 1.81% 1,461.65 687,550.71 * * Sub Totals * * 687,550.71 687,550.71 12,432.11 1.81% 1,461.65 Corporate Bonds (30/360)
191,000 Visa Inc 2.150% 09/15/2022 192,555.51 99.99 190,973.87 4,106.50 2.15% 1,892.66 469,000 Chubb INA Holdings Inc 2.875% 11/03/2022 473,209.72 99.84 468,230.73 13,483.75 2.88% 4,406.70 383,000 Bank of New York Mellon 2.950% 01/29/2023 384,493.77 99.71 381,872.85 11,298.50 2.96% 978.36 353,000 Amazon Com Inc 2.400% 02/22/2023 352,656.56 99.54 351,359.23 8,472.00 2.41% 189.32 470,000 General Dynamics Corp 3.375% 05/15/2023 476,093.05 99.79 468,989.89 15,862.50 3.38% 4,652.41 466,000 Burlington Northn Santa Fe 3.850% 09/01/2023 471,247.13 100.12 466,581.55 17,941.00 3.85% 8,970.50 237,000 Cisco Systems Inc 2.200% 09/20/2023 235,410.30 98.68 233,872.39 5,214.00 2.23% 2,330.28 373,000 Deere John Capital Corp 3.650% 10/12/2023 383,670.76 100.06 373,221.44 13,614.50 3.65% 5,248.05 374,000 State Street Corp 3.700% 11/20/2023 392,227.00 100.12 374,431.66 13,838.00 3.70% 3,865.36 469,000 Caterpillar Finl Svcs 3.750% 11/24/2023 488,541.36 100.22 470,039.24 17,587.50 3.74% 4,716.20 468,000 Truist Finl Corp 3.750% 12/06/2023 485,403.26 100.18 468,845.34 17,550.00 3.74% 4,117.88 467,000 Blackrock Inc 3.500% 03/18/2024 471,794.13 99.76 465,896.54 16,345.00 3.51% 7,396.34 235,000 MetLife Inc 3.600% 04/10/2024 242,189.29 100.08 235,196.18 8,460.00 3.60% 3,308.38 468,000 Comcast Corp New 3.700% 04/15/2024 486,999.46 99.79 467,018.15 17,316.00 3.71% 6,529.78 478,000 Texas Instruments Inc 2.625% 05/15/2024 484,080.02 98.60 471,309.05 12,547.50 2.66% 3,680.13 242,000 Paccar Financial Corp 2.150% 08/15/2024 245,945.38 96.97 234,663.50 5,203.00 2.22% 218.00 598,000 Unitedhealth Group Inc 2.375% 08/15/2024 612,447.46 97.81 584,904.53 14,202.50 2.43% 595.08 241,000 United Parcel Svcs Inc 2.200% 09/01/2024 242,165.57 97.14 234,106.22 5,302.00 2.26% 2,651.00 390,000 Coca Cola Co 1.750% 09/06/2024 395,146.14 96.99 378,265.22 6,825.00 1.80% 3,317.18 610,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 612,034.86 96.73 590,031.46 13,420.00 2.27% 4,460.84 483,000 Pepsico Inc 2.250% 03/19/2025 494,354.84 96.45 465,842.83 10,867.50 2.33% 4,887.34 487,000 Target Corp 2.250% 04/15/2025 494,519.29 96.19 468,462.87 10,957.50 2.34% 4,132.02 504,000 US Bancorp 1.450% 05/12/2025 498,297.09 93.72 472,367.05 7,308.00 1.55% 2,204.65 827,000 JPMorgan Chase & Co 3.900% 07/15/2025 873,558.57 99.38 821,875.13 32,253.00 3.92% 4,054.15 Port Sum and Hold w Accruals - ACRHLD Page 4
13 - 7
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 585,000 Bank Of America Corp 3.875% 08/01/2025 624,331.14 99.43 581,666.91 22,668.75 3.90% 1,836.30 472,000 Home Depot Inc 3.350% 09/15/2025 499,974.23 99.22 468,302.43 15,812.00 3.38% 7,287.65 513,000 Bristol-Myers Squ bb Co 0.750% 11/13/2025 473,796.54 91.05 467,067.05 3,847.50 0.82% 1,149.95 257,000 Prudential Finl Inc 1.500% 03/10/2026 249,874.41 91.67 235,603.60 3,855.00 1.64% 1,830.59 403,000 Procter & Gamble Co 1.000% 04/23/2026 394,061.18 92.00 370,754.54 4,030.00 1.09% 1,429.64 524,000 Schwab Charles Corp 1.150% 05/13/2026 503,714.96 90.33 473,350.77 6,026.00 1.27% 1,801.07 485,000 Intel Corp 2.600% 05/19/2026 497,799.65 95.78 464,512.54 12,610.00 2.71% 3,557.57 13,522,000 * * Sub Totals * * 13,732,592.63 13,199,614.76 368,824.50 2.79% 107,695.38 U.S. Treasury Bills
1,429,000 U S Treasury Bills 09/06/2022 1,426,307.76 99.97 1,428,599.88 24,343.34 1.70% 0.00 2,382,000 U S Treasury Bills 10/06/2022 2,370,406.81 99.79 2,376,904.90 51,650.14 2.17% 0.00 3,811,000 * * Sub Totals * * 3,796,714.57 3,805,504.78 75,993.48 2.00% 0.00 U.S. Treasury Notes & Bonds
2,246,000 U S Treasury Notes 1.750% 01/31/2023 2,251,056.92 99.41 2,232,663.25 39,305.00 1.76% 3,311.02 2,648,000 U S Treasury Notes 1.375% 06/30/2023 2,640,009.54 98.35 2,604,247.10 36,410.00 1.40% 6,134.29 1,471,000 U S Treasury Notes 0.250% 09/30/2023 1,446,948.50 96.63 1,421,468.49 3,677.50 0.26% 1,537.32 2,133,000 U S Treasury Notes 2.875% 11/30/2023 2,179,603.78 99.30 2,118,086.06 61,323.75 2.90% 15,414.71 2,036,000 U S Treasury Notes 2.125% 03/31/2024 2,034,316.55 97.98 1,994,803.58 43,265.00 2.17% 18,086.19 2,888,000 U S Treasury Notes 2.000% 04/30/2024 2,893,472.33 97.68 2,820,989.74 57,760.00 2.05% 19,305.65 2,753,000 U S Treasury Notes 0.625% 10/15/2024 2,688,117.38 94.26 2,594,917.23 17,206.25 0.66% 6,487.60 2,539,000 U S Treasury Notes 0.500% 03/31/2025 2,466,140.98 92.74 2,354,724.46 12,695.00 0.54% 5,306.93 2,320,000 U S Treasury Notes 0.250% 06/30/2025 2,213,630.56 91.43 2,121,078.56 5,800.00 0.27% 977.17 2,077,000 U S Treasury Notes 0.375% 11/30/2025 1,972,491.75 90.54 1,880,578.11 7,788.75 0.41% 1,957.83 2,215,000 U S Treasury Notes 0.375% 01/31/2026 2,109,604.43 90.11 1,995,836.83 8,306.25 0.42% 699.71 2,062,000 U S Treasury Notes 0.750% 03/31/2026 1,982,404.35 90.97 1,875,776.66 15,465.00 0.82% 6,464.88 2,598,000 U S Treasury Notes 0.750% 08/31/2026 2,485,764.10 90.13 2,341,548.82 19,485.00 0.83% 0.00 29,986,000 * * Sub Totals * * 29,363,561.17 28,356,718.89 328,487.50 1.16% 85,683.30 Port Sum and Hold w Accruals - ACRHLD Page 5
13 - 8
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income U.S. Obligations Variable
1,065,000 U S Treasury Notes Adj Rt 2.794% 10/31/2023 1,066,455.34 100.08 1,065,827.51 29,759.52 2.79% 2,562.63 1,065,000 * * Sub Totals * * 1,066,455.34 1,065,827.51 29,759.52 2.79% 2,562.63 * * Grand Totals * * 48,646,874.42 47,115,216.65 815,497.11 1.73% Cash Summary
49,071,550.71 197,402.96
-583,853.28
583,853.28

0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
13 - 9
-
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 517,264.05 $ -517,264.05 $ 48,859,061.14 Interest
08/01/2022 Interest 11,334.38
Bank Of America Corp 3.8750% 08/01/25
08/01/2022 Interest 3,870.00
Bristol-Myers Squ bb Co 2.0000% 08/01/22
08/01/2022 Interest 4,153.13
U S Treasury Notes 0.3750% 01/31/26
08/01/2022 Interest 4,237.03
U S Treasury Notes 2.5550% 10/31/23
08/02/2022 Maturity - Interest 2,080.33
U S Treasury Bills 08/02/22
08/02/2022 Interest 19,652.50
U S Treasury Notes 1.7500% 01/31/23
08/10/2022 Purchase Accrued Interest -1,270.11
Blackrock Inc 3.5000% 03/18/24
08/10/2022 Purchase Accrued Interest -929.81
Bristol-Myers Squ bb Co 0.7500% 11/13/25
08/10/2022 Purchase Accrued Interest -1,581.39
Burlington Northn Santa Fe 3.8500% 09/01/23
08/10/2022 Purchase Accrued Interest -393.56
Cisco Systems Inc 2.2000% 09/20/23
08/11/2022 Purchase Accrued Interest -673.07
Chubb INA Holdings Inc 2.8750% 11/03/22
08/15/2022 Interest 2,601.50
Paccar Financial Corp 2.1500% 08/15/24
08/15/2022 Interest 7,101.25
Unitedhealth Group Inc 2.3750% 08/15/24
08/22/2022 Interest 4,236.00
Amazon Com Inc 2.4000% 02/22/23
08/31/2022 Interest 9,742.50
U S Treasury Notes 0.7500% 08/31/26
Sub Total 64,160.68 0.00 0.00
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Transactions (3 col) - TRNTNT8 Page 7
13 - 10
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Dividends
08/01/2022 Dividend 2,428.55
Fidelity Gov Port III FCGXX
Interest From 07/01/2022 To 07/31/2022
Sub Total 2,428.55 0.00 0.00
Buys
08/04/2022 Buy -1,426,307.76 1,426,307.76
U S Treasury Bills 09/06/22
1429000 Par Val @ $99.8116
08/10/2022 Buy -92,357.88 92,357.88
Blackrock Inc 3.5000% 03/18/24
92000 Par Val @ $100.389
08/10/2022 Buy -473,796.54 473,796.54
Bristol-Myers Squ bb Co 0.7500% 11/13/25
513000 Par Val @ $92.358
08/10/2022 Buy -93,364.56 93,364.56
Burlington Northn Santa Fe 3.8500% 09/01/23
93000 Par Val @ $100.392
08/10/2022 Buy -45,547.82 45,547.82
Cisco Systems Inc 2.2000% 09/20/23
46000 Par Val @ $99.017
08/11/2022 Buy -86,005.85 86,005.85
Chubb INA Holdings Inc 2.8750% 11/03/22
86000 Par Val @ $100.0068
Sub Total 0.00 -2,217,380.41 2,217,380.41
Sells
08/01/2022 Maturity 387,000.00 -392,178.37
Bristol-Myers Squ bb Co 2.0000% 08/01/22
387000 PV @ $ 100.00
Cost Basis Removed $388,305.27
Short Term Gain/Loss : $-802.90
Long Term Gain/Loss : $-502.37
08/02/2022 Maturity 1,421,919.67 -1,421,919.67

Transactions (3 col) - TRNTNT8 Page 8
13 - 11
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
U S Treasury Bills 08/02/22
1424000 PV @ $ 99.85390941
Cost Basis Removed $1,421,919.67
Sub Total 0.00 1,808,919.67 -1,814,098.04
Disbursements
08/09/2022 Cash Disbursement -4,052.72
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Per Sec. 9 of Custody Agmt Inv#10823022217 dtd 08-05-22 Acct#255-138705 Sub Total 0.00 -4,052.72 0.00
Cash Management
08/01/2022 Sweep - Buy -433,350.47 433,350.47
Fidelity Gov Port III FCGXX
433350.47 Par Val @ $1.00
08/02/2022 Sweep - Buy -1,423,325.12 1,423,325.12
Fidelity Gov Port III FCGXX
1423325.12 Par Val @ $1.00
08/04/2022 Sweep - Sell 1,426,307.76 -1,426,307.76
Fidelity Gov Port III FCGXX
Sold 1426307.76 Par Val @ $1.00
08/09/2022 Sweep - Sell 4,052.72 -4,052.72
Fidelity Gov Port III FCGXX
Sold 4052.72 Par Val @ $1.00
08/10/2022 Sweep - Sell 709,241.67 -709,241.67
Fidelity Gov Port III FCGXX
Sold 709241.67 Par Val @ $1.00
08/11/2022 Sweep - Sell 86,678.92 -86,678.92
Fidelity Gov Port III FCGXX
Sold 86678.92 Par Val @ $1.00
08/15/2022 Sweep - Buy -9,702.75 9,702.75
Fidelity Gov Port III FCGXX
9702.75 Par Val @ $1.00
08/22/2022 Sweep - Buy -4,236.00 4,236.00
Fidelity Gov Port III FCGXX
Transactions (3 col) - TRNTNT8 Page 9
13 - 12
-
August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
4236 Par Val @ $1.00
08/31/2022 Sweep - Buy -9,742.50 9,742.50
Fidelity Gov Port III FCGXX
9742.5 Par Val @ $1.00
Sub Total 0.00 345,924.23 -345,924.23
Ending Balances $ 583,853.28 $ -583,853.28 $ 48,916,419.28 Transactions (3 col) - TRNTNT8 Page 10
13 - 13
-
Corporate Trust Services provided by Zions Bancorporation, N.A.

Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.

Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.

Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.

August 01, 2022 through August 31, 2022
Account Name : South Pasadena Custody Account No :

Statement Letter Page 11
13 - 14
-
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 44.89 0.010% 0.010% 44.89 1
2 Morgan Stanley Treasury Portfolio 158,693.53 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.52% 158,738.42 0.250% 158,336.70 0.250% 1Total Project Fund 158,738.42 0.250% 158,336.70 0.250% 1 Funds and Investments
Exhibit B-2
August 31, 2022
Held by Contracted (Third) Parties
13 - 15
MONTH FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 JULY 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 AUGUST 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 SEPTEMBER 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 OCTOBER 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 NOVEMBER 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 DECEMBER 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 FEBRUARY 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 MARCH 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 APRIL 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 MAY 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 JUNE 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 August 31, 2022
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
13 - 16
14 14 - 1
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
October 19, 2022
Armine Chaparyan, City Manager ~
Tamara Binns, Assistant to the City Manager
ITEM NO. --
Approval of Second Quarter 2021-2026 Strategic Plan Update It is recommended that the City Council approve the second quarter 2021-2026 Strategic Plan update.

Background
The City Council adopted the 2021-2016 Strategic Plan on December 15, 2021 . Patrick Ibarra, Co-founder and Partner of Mejorando Group, was selected to assist the City of South Pasadena in the Strategic Planning process and facilitation. The process began with extensive outreach to stakeholders, including three virtual focus group discussions held on September 9 and September 22, 2021 with over 30 participants. In midSeptember 2021 , a public survey was released to gather community input on strategic priorities. The online survey received 385 responses, equivalent to 19.3 hours of Public Comment. · ·
The City Council held a two-day strategic planning session on October 8 and 9, 2021.

The insight from stakeholders helped inform the City Council's Strategic Planning workshop session to identify 5-year goals and objectives, which are used to facilitate the City's budget process and establish Department Key Performance Indicators.

The City's Executive Team met to establish target delivery dates for the objectives which will be included in each department's workplan with defined milestones and benchmarks. The goals and objectives may be adjusted in order to balance additional needs of the city and available resources.

The first quarter Strategic Plan update was reviewed and approved by the City Council on May 18, 2022.

Analysis
The Strategic Plan provides a comprehensive framework of citywide priorities set by City Council. In addition to forming a renewed community vision, the strategic plan Second Quarter 2021-2026 Strategic Plan Update
October 19, 2022

Page 2 of 4 ends

establishes priorities and clear goals to lead the organization in realizing the vision for the community through teamwork, creativity, and fiscal responsibility.

During the Strategic Planning retreat held in October 2021, the City Council developed a new vision statement:
“We are a culturally and economically diverse, and fiercely independent community that cherishes creativity, education and our small-town character, committed to building a more just and environmentally and financially sustainable future.”
The approved Strategic Plan, vision statement and goals have been shared with all City commissions and posted on the City’s website and social media platforms.

The Strategic Plan ensures maximum alignment between City resources and activities, City Council’s policy direction, community interests, and customer service expectations.

The Strategic Plan identifies strategies and initiatives to support the core goals for the next five years. The 2021-2026 Strategic Plan identifies the following goals which will guide the City in successfully advancing its priorities over the next five years:
• Develop and Implement Strong Fiscal Policies to Ensure a Resilient Financial Future;
• Create a Strong Economic Development Strategy to Strengthen Local Business; • Develop a Comprehensive Emergency Preparedness Plan to Ensure Public Safety through Active Response and Recovery Efforts;
• Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs;
• Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs; and
• Enhance Customer Service through Innovation to More Effectively Respond to Community Priorities.

Staff completed the Second Quarter Update to the 2021-2026 Strategic Plan, and notable progress is:
• Submission of Third Draft Housing Element September 15, 2022; • Assessment of Soft Story Inventory began May 2022 and is ongoing; • Hiring of Deputy Director of Community Development and Housing Senior Management Analyst in the Community Development Department; • Hiring of Management Services Director and Chief City Clerk in the Management Services Department;
• Hiring of Transportation Engineer and Management Analysts in the Public Works Department;
• Launch of Citywide Mobile Application in August 2022; 14 - 2
Second Quarter 2021-2026 Strategic Plan Update
October 19, 2022

Page 3 of 4 ends

• Completion of Branding Guidelines and Guide to Doing Business; • Completion of Board, Commission, Committee Analysis and Restructuring; • Completion of Grants Policies and Procedures Manual and training provided to City staff;
• Drafting contract execution process policy;
• Emergency Operation Plan in progress and scheduled to be presented to Council December 2022;
• Approval of On-Call Services for Public Works to allow for expedited technical assistance and project management;
• Adoption of Capital Improvement Plan (CIP) as part of the FY 2023-2023 Budget; • Approval of Citywide and Police Department Fleet electrification approved September 21, 2022;
• Launch of San Gabriel Valley Council of Governments (SGVCOG) Mobile Crisis Program and Supplemental Outreach Program August 2022;
• Approval of Library Parcel Tax Renewal, Measure LL, for November 8, 2022 General Municipal Election Ballot;
• First Reading and Introduction of Finance Policies and Procedures October 5, 2022 and Second Reading to follow;
• Approval of NEOGOV Modules by Council and commencing the implementation phase of NEOGOV Learn and Onboarding;
• Enhancing employer branding through LinkedIn and other career events; • Continuing employee engagement efforts such as Benefits Fair, Wellness tutorials, and quarterly employee events;
• Return of Commissioner Congress with City Council including the review and approval of Annual Workplans aligned with the adopted Strategic Plan and Budget;
• Return of City Hall Open House Event;
• Hosted First and Second Quarterly Business Networking Event with partner agencies;
• Launched Major Developments Quarterly Newsletter and Guide to Doing Business;
• Launched Community Services Department Operational Assessment, to be completed and presented to Council early Spring 2023;
• Released a revised Request for Proposal for the Police Department after review and development with a Community working group;
• Successfully tendered an offer to an incoming Deputy Finance Director/Controller; and
• The City Manager’s Office has been working with Peckham & McKinney over the last couple of months on a recruitment and permanent placement of the Finance Director position. Eight candidates applied, and after a screening process, two candidates were invited to meet with the City Manager, Deputy City Manager and Interim Finance Director. One candidate was offered the position, and they accepted, but their current employer countered the offer with a promotional 14 - 3
Second Quarter 2021-2026 Strategic Plan Update
October 19, 2022

Page 4 of 4 ends

opportunity for a Director position, and the candidate decided to take the Director position at their current agency. The City Manager’s team continues strategizing efforts, as many agencies are recruiting for the same positions, and want to ensure that the permanent Director is the best candidate for South Pasadena.

We are working on placing an Interim Finance Director to begin on October 24, 2022, and their onboarding will be followed by the onboarding of the Deputy Finance Director/Controller in early November.

Next Steps
Staff will continue to provide quarterly progress reports to the City Council. The City Council will have an opportunity to review and update the Strategic Plan annually to ensure maximum alignment between City resources and activities, policy direction, and community interests.

Fiscal Impact
While there is no fiscal impact with the approval of the Strategic Plan, each objective will require adequate staff and funding resources above and beyond day-to-day operations.

The goals and objectives will be reflected in the Annual Adopted Budget and incorporated in Department work plans. The City Council will have opportunity to review and approve additional funding allocations associated with the implementation of the Strategic Plan objectives whenever required.

Attachment: Updated Second Quarter 2021-2026 Strategic Plan Matrix (redline) 14 - 4

ATTACHMENT
Updated Second Quarter 2021-2026 Strategic Plan Matrix (redline) 14 - 5
City of South Pasadena
STRATEGIC PLAN 2021-2026
Second Quarter Update

14 - 6
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
1 We are a culturally and economically diverse,
and fiercely independent community that
cherishes creativity, education and our small
town character, committed to building a more
just and environmentally and financially
sustainable future.

VISION STATEMENT
14 - 7
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
2 1. Develop and Implement Strong Fiscal Policies to Ensure a Resilient Financial Future Task Action Item Target
Date
Department Status
1a. Long Range
Financial Plan
Complete Indirect Cost Allocation Plan to increase
potential reimbursement for staff time on grants and
special fund projects.

FY 22-23 Finance Considering potential costing
plan in early 23-24.
1b. Reduce
CalPERS
unfunded
liability
Explore and recommend options to reduce CalPERS and
Other Post-Employement Benefits (OPE) liability.

FY 21-22 Finance Completed.

City Council has moved to use
the Cell Tower revenue ($4.3m)
as well as $1m in General Fund
reserves to pay down the
CalPERS liability by $4.29m and
setting up an OPEB trust
through CalPERS (called CERBT)
in the amount of $1.125m.
1c. Financial
policies
Develop comprehensive Finance Department Policies and
Procedures manual.

FY 21-22 Finance In progress. First reading of the
Finance Purchasing Ordinance
presented to Council October 5,
2022, and Second Reading to
follow. Upon approval, the
Policies and Procedures will be
complete.
1d. Business
License Tax
Research and recommend update to business license tax,
business classifications and tax rates.

FY 22-23 Finance In progress.

Anticipated timelines early FY
23-24.
1e. Library
Parcel Tax
Library Parcel Tax Renewal FY 22-23 Finance/Library Ballot to be voted on at the November 8, 2022 General
Municipal Election.
14 - 8
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
3 2. Create a Strong Economic Development Strategy to Strengthen Local Business Task Action Item Target
Date
Department Status
2a. Technology
Upgrade
Recommend permit software & funding for building
and planning to track permits online and streamline
approval processes.

FY 21-22
FY 22-23
Community
Development (CD)
$160,000 grant received from the
State. RFP was released in Spring
2022. Four (4) firms were
interviewed in September. CD
will bring a contract to City
Council for consideration
2b. Economic
Development
Program
Develop and Launch Economic Program
• City Branding and Marketing Plan
• New City website
• New Economic Development (ED) website
• Ombudsman services
• develop a Guide on ‘How to Do Business in
the City’
• Launch of Citywide App
FY 22-23 City Manager’s Office Business Concierge Program has launched, including Business
Visitation and Business Review
Programs, as well as ombudsman
service. The new City website and
Economic Development sub-site
budgeted for in FY 22-23
Proposed budget; improvements
being made to current site.

Completed Branding Guidelines.

Completed Guide to Doing
Business.
2c. Economic
Development Plan
Produce a permit application guide to help
streamline application process.
• Included as part of the Guide to Doing
Business
FY 22-23 City Manager’s
Office/
Community
Development
To date Applicant Handbooks
have been updated for the
Design Review Board & Cultural
Hertiage Commission. The
Planning Commission Handbook
is still in progress.

Completed Guide to Doing
Business.
2d.

Redevelopment of
Recreational
Facilities
Evaluate redevelopment opportunities of
recreational facilities in the Arroyo, including
seeking restaurant operator at golf course.

FY 22-23 Community Services Batting cages and Tennis
negotiations ongoing. Moving
forward with draft agreement.

Ad Hoc Committee toured Glen
Oaks Golf Course to observe the
Top Tracer driving range model.
14 - 9
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
4 The Committee is leaning
towards a Request for Proposals
for the entire facility and not just
the restaurant. The Committee
met October 6, 2022 to further
discuss this matter.
2e. Parking Policy Create comprehensive parking policy for the City. FY 22-23 Public Works/ Community
Development
Planned to begin once the
General Plan (GP) and Downtown
Specific Plan (DTSP). Community
Development’s work will focus on
parking policy for commercial
areas within the City, while PW
will focus on residential areas.
14 - 10
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
5 3. Develop a Comprehensive Emergency Preparedness Plan to Ensure Public Safety through Active Response and Recovery Efforts Task Action Item Target Date
Department Status
3a. Seismic
Regulations
Contract with consultant to complete
inventory of Soft Story buildings in
preparation for consideration of future
regulations.

FY 22-23 Community
Development
Inventory of Soft Story buildings
began in the May 2022. There are
over 1,000 multifamily buildings that
need to be inspected. Inventory is
being done inhouse by Community
Development staff. With the current
workload in the department, project
will be completed by new part-time
Community Improvement
Coordinator.
3b. Crisis Comm.

Systems
Promote crisis communication systems. City applied
for and was granted licensing to conduct Wireless
Emergency Alerting (WEA).
• Creating trainings and workflow
Ongoing Fire/Police Blackboard Connect was renewed
with an updated platform.

Nixle is maintained by PD dispatch.

Received authorization from FEMA
to utilize WEA alerts as needed.
3c. Local
Emergency
Partnerships
Prepare needs analysis & implementation schedule
to address gaps in disaster coverage and seek
appropriate contracts. Renew the city’s Emergency
Operations Plan (EOP) and Local Hazard Mitigation
Plan (LHMP). Obtain Planet Bid for establishing
contracts with vendors during a disaster.

FY 22-23 Fire/Police The funding for the LHMP
consultant, R.E. Patterson, was
approved May 4, 2022 by Council.

The process will take approximately
one year, with the approval by FEMA
and OES tentatively scheduled for
June 2023, and adoption by Council
by July 1 of 2023.

The EOP update is scheduled for
Council adoption in December 2022.

The draft EOP has been presented to
the Public Safety Commission,
Natural Resources and
Environmental Commission and
SPUSD.
14 - 11
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
6 3d. Emergency
Preparedness
Initiate regular Emergency Operations Center (EOC)
training for Department Directors and staff.

Training will be provided during the renewals of the
EOP and LHMP.

FY 22-23 Fire/Police The EOP is in process now, has been sent to appropriate department
heads for feedback and has
been reviewed by CM Staff. On track
to present to council in December
2022 for adoption. Department
Directors are engaged in active
training. Executive Team Training has
commenced, and a training for Staff
will be provided at the MidManager’s Quarterly Meeting on November 10, 2022. Emergency
training for all Staff across all
departments are scheduled for
November 2022.
3e. Wildfire
Mitigation
Work with SGVCOG and apply for grants on wildfire
mitigation on city-owned vacant lots. Research
alternative methods of controlling/mitigating
hazardous vegetation in the City’s high hazard brush
area.

FY 22-23 Fire Fire Chief Riddle continues to
monitor hazardous fuel growth in
the high hazard hill area and work
with property owners and Public
Works to mitigate the threat.
3f. Public Safety
Assessments
(3f now updated
to Public Safety
Assessments)
• Police Department Assessment
• Fire Department Assessment
FY 21-22
FY 22-23
Police and Fire PD Assessment: Request for
Qualifications (RFQ) released on
December 21, 2021, and an
insufficient number of responses
received.

Second round RFQ will be released
soon. A committee of staff and
stakeholders has been formed to
review the PD RFQ.

Fire Department is preparing RFQ
and anticipate releasing it in
December 2022.
14 - 12
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
7 4. Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs.

Task Action Item Target
Date
Department Status
4a. Renewable
Energy
Implement Climate Action Plan for environmental
initiatives.

Roll out electric leaf blower program (FY22-23)
FY 21-22
through
FY 25-26
Public Works Staff is implementing the scheduled
outreach plan, including digital and
print marketing, utility bill mailings to
residents and businesses, and
community events/demonstrations.
4b. Water
Resources
Implement Integrated Water Resources Plan to
address ongoing aging infrastructure challenges,
operational and supply sources, financial strategies,
and a drought proof City.

FY 21-22
through
FY 25-26
Public Works Public Work will review comments
from Council’s ‘State of Water’
presentation April 27, 2022, and
bring the plan back to Council for
adoption.
4c. Pocket Parks Award design contract and break ground on Berkshire & Grevelia pocket park project.

FY 22-23 Community
Services
Construction documents are due by
Community Services Director by
October 15, 2022. Upon acceptance
of the plans, the California
Environmental Quality Act (CEQA)
contract will review and finalize all
documents by November 15, 2022.

Request for Proposal will be created
when plans are approved.
4d. Transportation
and Mobility
Projects
Contract technical team in anticipation of
Transportation Demand Management (TDM) and
Transportation System Management (TSM)
alternative.

FY 22-23 Public Works Public Works is executing on-call contracts with multiple
transportation consultants.The
Measure M Metro Active
Transportation (MAT) Funding
agreement has been executed, and
Measure R Mobility Improvement
Projects (MIP) funding program is
under review.
14 - 13
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
8 4e. Capital
Improvement
Program
Bring forward a comprehensive Capital Improvement
Plan (CIP).

FY 21-22 Public Works The CIP was adopted in FY 22-23
Budget, and will be updated in 2023.
4f. Mobility Master
Plan
Update mobility master plan, with consideration for
bike lanes, mobility, walkability, and neighborhood
traffic management.

FY 22-23 Public Works The Council-adopted 2011 Bicycle
Master Plan was reviewed with the
Mobility & Transportation
Infrastructure Commission. An
update is planned for FY 2023-2024.
4g. Traffic
Management
Neighborhood Traffic management Policy Adoption
and Implementation.

FY 22-23 Public Works City Council adoption planned for FY 2022-2023.
4h. Facilities
Assessment
Conduct assessment of city facilities to determine
repair costs for municipal buildings and costs for
enhanced security measures and space planning.

FY 22-23 Public Works/
Mgmt Svcs/
Community
Development
Public Works is executing on-call
contracts with facililty specialists to
begin planned assessments.
4i. Electrify fleet Pursue electrification of city fleet. FY 21-22 through
FY 25-26
Public Works/Fire/
Police/Community
Svcs
PD & Fire: Council approved a Police
Fleet leasing agreement September
21, 2022, and infrastructure
installation participation agreements
with Southern California Edison and
Clean Power Alliance.

CSD: New electric van approved by
Council March 2021. Due to supply
and demand issues, the van was
delayed and will be delivered by the
end of December 2022.
14 - 14
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
9 5. Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.

Task Action Item Target
Date
Department Status
5a. City Housing
Division
Create a Housing Division in Community
Development Department to focus on Housing
related matters including funding opportunities, land
use, partnership with stakeholder groups including
other governments, federal and state laws, tenant
protections/ relocation assistance measures.

FY 21-22 Community
Development
A job offer has been extended to a
Housing Senior Management Analyst
and is currently undergoing
background check. Housing Division
page has been added to Community
Development.
5b. SB 381/ sale of
unoccupied
Caltrans properties
Implementation of SB 381
• Commence policy discussions on the
acquisition of unoccupied Caltrans surplus
properties.
• Identify HRE’s to work with the City
• Explore formation of Community Land Trust.

FY 21-22 Community
Development
Update provided to Council at the July
20, 2022 City Council Meeting: City
received solicitation letter from
Caltrans on June 30, 2022. City
expressed interest in acquiring all 20
unoccupied parcels. An award of
contract for inspection services going
to Council on October 5, 2022.
5c. Affordable
Housing policies
Produce information on Inclusionary Housing
Ordinance(IHO) and Accessory Dwelling Unit (ADU)
Ordinance. Public education on new housing laws
affecting cities.

FY 21-22
FY 22-23
Community
Development
In progress. IHO recommended to be
reduced to 15% or lower. An
economic feasibility study was
conducted in July/August 2022 and is
under review.
5d. Housing
Support
Present Occupancy inspection program and policy for
adoption.

FY 22-23 Community
Development
Placed on hold until new Housing
Senior Management Analyst is
onboarded. Offer has been accepted
for Housing Senior Management
Analyst.
5e. Homeless
Initiatives
(3f combined with
5e)
• Continue working with the San Gabriel Valley
Council of Governments (SGVCOG) on regionwide solutions FY 22-23 Police/Community
Development
SGVCOG Mobile Crisis Pilot Program
launched August 16, 2022 and
Supplemental Outreach Program
lauched September 23, 2022. Havard
14 - 15
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
10 • Participate in Mental Health/Crisis
Intervention Program (CAHOOTS model)
• Expand working relationship with community
partners and Union Station
Kennedy School of Business
Performance Lab is evaluating and
assisting the program for 1 year.

On September 6, 2022, Governor
Newsom appropriated $850,000 for
the Mobile Crisis Program
appropriated through AB 179 (Ting)
for the Mobile Crisis Program.
14 - 16
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
11 6. Enhance Customer Service through Innovation to More Effectively Respond to Community Priorities. Task Action Item Target
Date
Department Status
6a. Accessibility/
Customer Service
Bring forward a recommendation for an
automated customer care application.

FY 22-23 City Manager’s
Office (CMO)
Ongoing.

Discussions with Management
Services on implementation of
software.
6b. Centralized
Operations
Centralize grants management and contract
management.

FY 21-22 Management
Services
Grants Policies and Procedures
Manual was completed and training
was provided to staff. A Grants
interdepartmental working group has
been created, and meetings are held
on a bi-monthly basi. A Grants
Management Plan is currently being
drafted and is expected to be
completed in early 2023.

A contract execution process policy
has been drafted and will be
completed by late October 2022.

Staff is working on a contracts log, as
well as assisting departments in
executing their respective agreements
and facilitating an improved process
on the execution of City Council
approved agreements and following
Council action.
6c. Update Policies Develop comprehensive administrative policies manual – including ADA, FMLA,
Harassment, etc. with the Internal Policy
Committee.
• Update the Rules & Regs
FY 22-23 Management
Services
Human Resources Division
Assessment underway - Consultant
recommending changes to Personnel
Rules & Regulations and HR Policies,
updates to follow.
6d. Improve technology Create an IT Master Plan for introducing or updating technologies in all departments.

FY 21-22 Management
Services
IT survey and interview of all
departments in progress. Document
to be prepared by Winter 2022.
14 - 17
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
12 6e. Public Engagement Establish and implement a targeted Community Outreach Program.

FY 21-22 CMO Ongoing.
6f. Governance Review all City Boards, Commissions, and Committees
FY 21-22 CMO/ Mgmt.

Services
City Clerk’s Office updated Board,
Commission, and Committee (BCC)
onboarding process and training.

BCC Analysis completed and City
Council approved Commission
reorganization structure April 6, 2022.

The City Clerk’s Office will establish a
welcome packet for all new Advisory
Body members and carry out all
necessary trainings.
6g. Governance Undertake process for Redistricting. FY 21-22 Management Services
Completed.

Redistricting map adopted April 6,
2022.
6h. City Workforce Pursue a healthy Workplace Culture including efforts to raise employee morale
• Establish Employee Committee to assist with
morale boosting initiatives and events
• Create new Training an Mentoring Program
Create new branding for HR and City through
Onboarding Process.

Ongoing CMO/ Mgmt.

Services
The City is committed to promoting a
positive employee experience through
enhanced employee engagement
activities and events.

Staff has updated processes for
increased efficiency and tracking as
well as scheduled training and
increased communication with
employees at all levels.

The Interdepartmental Employee
Engagement Team has provided an
opportunity to explore further
enhancement to the workplace
culture.

Enhanced employer branding through
LinkedIn and other career events are
underway.

Through Council approval of NEOGOV
Modules, HR is commencing the
implementation phase of NEOGOV
Learn and Onboarding to improve
14 - 18
2021-2026 STRATEGIC PLAN – SECOND QUARTER UPDATE
13 training and recruitment processes
and schedules.
6i. Modernize Division Human Resources Division enhancements. Ongoing Management Services
Modernized tracking and reporting
systems for many HR functions,
including recruitment, leaves of
absence, workers compensation, and
claims.

Streamlined onboarding process, and
preparing to digitize the onboarding
paperwork with the implementation
phase of a new hire portal (NEOGOV)
to create a more engaged and
welcoming onboarding and
orientation experience for new
employees.

Exploring options to redesign the
performance evaluation process,
increasing communication,
collaboration and engagement
between employees and
management.
14 - 19
15 15 - 1
DATE:

FROM:

City Council
Agenda Report
October 19, 2022
Armine Chaparyan, City Manager
PREPARED BY: Cathy Billings, Library Director
ITEM NO.

SUBJECT: Adoption of a Resolution Approving the Annual
Administrator's Library Special Tax Report and Authorizing the Collection of the Tax for Fiscal Year 2022-23
Recommendation
It is recommended that the City Council adopt a Resolution approving the annual Administrator's Library Special Tax Report and authorizing the collection of the Tax at the Fiscal Year 2022-23 rates by the County of Los Angeles.

Background
On June 7, 1994, South Pasadena voters established the City of South Pasadena (City) Library Special Tax. The Library Special Tax was renewed by voters in 1999, 2005, and 2009. On November 3, 2015, voters once again approved an extension of the Tax through June 30, 2024, with . a 33% rate increase in Fiscal Year 2016-1 7 and a Consumer Price Index (CPl)-based increase for each of the subsequent seven years.

The Library Special Tax may be collected if the City budgets a "required amount" adequate to provide for all the elements of a foundation program of library services. The required amount is calculated by applying any annual increase of the CPI for All Urban Consumers for the Los Angeles-Long Beach-Anaheim area to the prior year's required amount, beginning with an initial base required amount in FY 1994-95 of $761,000.

Discussion/Analysis
The City engaged consulting firm NBS Government Finance Group to calculate the Special Tax rates, prepare the FY 2022-23 tax levy listing, and submit it to the County of Los Angeles Department of the Auditor-Controller. The June 2022 Los Angeles-Long Beach-Anaheim area All Urban Consumers Consumer Price Index (CPI-U) figure used to calculate the FY 2022-23 Library Special Tax rate was released by the United States Department of Labor, Bureau of Labor Statistics in a July 2022 News Release. This June 2022 figure represents an increase of 8.59% for FY 2022-23 over and above the prior year's CPI-U. The total levy amount for FY 2022-23 is $396,787.90, an increase of more than $31,000 over the prior fiscal year's Library Special Tax revenue. The City's FY 2022-23 Budget, adopted before the CPI-U figures were published, projected Library Special Tax revenue for the current year in the amount of $360,000.00. FY 2022-23 Resolution Approving the Annual Administrator’s Library Special Tax Report and Authorizing the Collection of the Tax
October 19, 2022

Page 2 of 2 ends

revenue is likely to exceed the budgeted number, but may be impacted by possible default or non-payment of property tax.

Collection of the Special Tax is contingent upon the City adopting an operating budget for the Library Department that meets or exceeds the minimum “required amount” set by Section 2.89-5(b)(1) of the South Pasadena Municipal Code (SPMC). The required amount that the Library Department’s FY 2022-23 Budget must meet or exceed is $1,578,361.11. On June 16, 2021, the City Council adopted a FY 2022-23 Budget that allocated $1,867,814.00 for the Library Department. This amount exceeds the minimum required amount by $289,543.00.

Fiscal Impact
Collection of the Library Special Tax for FY 2022-23 will provide approximately 21% of the Library’s FY 2022-23 Budget.

Commission Review
The Library Special Tax levy for Fiscal Year 2022-23 was presented at the October 13, 2022 Meeting of the Library Board of Trustees.

Attachment:

1. Resolution approving the Library Special Tax Annual Administrator’s Report and authorizing the collection of the Tax at FY 2022-23 rates.

2. Exhibit A: City of South Pasadena Fiscal Year 2022/23 Annual Report for Library Special Tax
15 - 2
ATTACHMENT 1
Resolution approving the Library Special Tax Annual
Administrator’s Report
15 - 3
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, APPROVING THE ANNUAL
ADMINISTRATOR’S LIBRARY SPECIAL TAX REPORT AND

AUTHORIZING THE COLLECTION OF THE TAX AT THE FISCAL
YEAR 2022-2023 RATES BY THE COUNTY OF LOS ANGELES
WHEREAS, on November 3, 2015, the voters of the City of South Pasadena approved the extension of the Library Special Tax until June 30, 2024; and WHEREAS, that approval also extends Chapter 2, Article VI of the South Pasadena Municipal Code (SPMC) which established procedures for determining the rate and method of apportionment of the Library Special Tax, the maximum rate to be levied and enabling the collection of such tax; and
WHEREAS, the City Council has caused to be prepared by a tax consultant a report entitled “City of South Pasadena Fiscal Year 2022/23 Annual Report for Library Special Tax” (Administrator’s Report), which is presented to the City Council and attached hereto as Exhibit “A”; and
WHEREAS, the City Council has budgeted and appropriated the required amount to provide all the elements of a foundation program of library services consistent with the California Education Code Section 18015.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council has duly considered the Administrator’s Report, attached hereto as Exhibit “A” and incorporated herein for reference, and hereby approves said report as filed.

SECTION 2. The City Council has adopted the Budget for FY 2022-23 which provides for a total Library Budget for FY 2022-23 in the amount of $1,867,814.

SECTION 3. The City Council hereby establishes the tax rates as set forth in the Administrator’s Report for the FY commencing July 1, 2022 and ending June 30, 2023.

SECTION 4. The City Council hereby resolves that proceeds from any funds collected from the Library Special Tax shall be expended only for library services in accordance with SPMC Section 2.89-4.

SECTION 5. The City Council hereby declares that the Library Special Tax shall be collected in the same manner and subject to the same penalties as other charges and taxes collected on behalf of the City by the County of Los Angeles. 15 - 4
RESOLUTION NO.

Page 2 of 2 ends

SECTION 6. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 19th day of October, 2022.

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Yolanda Chavez, CMC Andrew L. Jared, City Attorney
Interim City Clerk Records Specialist
I HEREBY CERTIFY the foregoing Resolution No. was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 19th day of October, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Yolanda Chavez, CMC
Interim City Clerk Records Specialist
15 - 5
ATTACHMENT 2
Exhibit A: City of South Pasadena Fiscal Year
2022/23 Annual Report for Library Special Tax
15 - 6
nbsgov.com
Prepared by:

Corporate Headquarters
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
Fiscal Year 2022/23 Annual Report For:

Library Special Tax
August 2022
Exhibit A
15 - 7

CITY OF SOUTH PASADENA
helping communities
fund tomorrow

TABLE OF CONTENTS

1. Overview ........................................................................................................................ 1

1.1 Introduction ............................................................................................................... 1

1.2 Levy ............................................................................................................................ 1

1.3 Special Tax Rates ....................................................................................................... 2

2. Levy Listing ..................................................................................................................... 3 15 - 8
City of South Pasadena
Fiscal Year 2022/23 Annual Report – Library Special Tax 1

1. OVERVIEW

1.1 Introduction
The City of South Pasadena (the “City”) first levied the City of South Pasadena Library Special Tax (the “Special Tax”) after it was approved by registered voters on June 7, 1994. The Special Tax was renewed by voters again in 1999, 2005, and in 2009. Most recently, on November 3, 2015, voters approved the extension of the collection of the Special Tax for an additional eight year period, through June 30, 2024.

The purpose of the Special Tax is to provide funds to the City to pay for maintenance and operation costs of the South Pasadena Public Library.

The final year in which the current Special Tax can be levied, unless renewed again by voters, will be Fiscal Year 2023/24.

1.2 Levy
The following table provides a summary of the Fiscal Year 2022/23 levy information associated with the Special Tax, prepared in accordance with the special tax formula for the Special Tax and updated based upon the records of the Los Angeles County Assessor.

Special Tax Category
Parcel/Unit
Count (1)
Special Tax
Rate Basis
Special Tax
Rate (2)
FY 2022/23
Total Levy (3)
Single-Family Residential
and Condominiums
<= 2,000 sf Residence 3,340 per Dwelling Unit $40.23 $134,334.80 2,001 sf <= 4,000 sf Residence 1,957 per Dwelling Unit 60.35 118,085.38 > 4,000 sf Residence 200 per Dwelling Unit 80.47 16,092.00 Multi-Family Residential 5,417 per Dwelling Unit 20.11 108,966.18 Non-Residential
<= ¼ acre lot 159 per Parcel 40.23 6,394.98
> ¼ <= ½ acre lot 79 per Parcel 80.47 6,356.34
> ½ <= ¾ acre lot 17 per Parcel 120.70 2,051.90
> ¾ acre lot 28 per Parcel 160.94 4,506.32
Totals: 11,197 $396,787.90
(1) Unit counts are shown for residential categories and parcel counts are shown for non-residential categories. (2) Special Tax rates are escalated annually based upon the annual (June to June) change in the Consumer Price Index for All Urban Consumers (“CPI-U”) in the Los Angeles-Long Beach-Anaheim area. The Special Tax rates were increased by 8.59% in Fiscal Year 2022/23, based upon the annual change in CPI-U. (3) Includes installment rounding.
15 - 9
G NBs·
City of South Pasadena
Fiscal Year 2022/23 Annual Report – Library Special Tax 2

1.3 Special Tax Rates
Properties subject to the Special Tax are levied based upon the Special Tax rates identified in the special tax formula, which are escalated annually based upon the change in the Consumer Price Index for All Urban Consumers (“CPI-U”) for the Los Angeles area as of June each year. The Fiscal Year 2021/22 Special Tax rates were increased by 8.59% (based upon the change in CPI-U) to be able to determine the Fiscal Year 2022/23 Special Tax rates.

The following table outlines the historical changes in the CPI-U for the Los Angeles area:

Fiscal Year June CPI-U Value
Annual CPI-U
Increase (1)
2016/17 249.789 N/A
2017/18 255.275 2.20%
2018/19 265.522 4.01%
2019/20 274.380 3.34%
2020/21 278.121 1.36%
2021/22 289.218 3.99%
2022/23 314.072 8.59%
(1) The CPI-U Increase, as displayed in this table, is a rounding of the actual CPIU Increase. The maximum Special Tax rates are calculated by using the actual CPI-U Increase, not the rounding of the actual CPI-U Increase.

NBS
Andrew Kraus, Administrator
Stephanie Parson, Project Manager
Tim Seufert, Client Services Director
15 - 10
G NBs·
City of South Pasadena
Fiscal Year 2022/23 Annual Report – Library Special Tax 3

2. LEVY LISTING
The Fiscal Year 2022/23 Special Tax levy listing is provided as a separate document. 15 - 11
G NBs·
16 16 - 1
City Council
Agenda Report
DATE: October 19, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: Brian Solinsky, Police Chief
Alison Wehrle, Management Analyst
ITEM NO. --
SUBJECT: Authorization to Accept Grant Award in the Amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program
Recommendation
It is recommended that the City Council:

2. Appropriate $47,000 into 101-4010-4011-7050-000 Overtime - DUI Checkpoint and $8,000 into 101-4010-4011-8022 OTS Grant Expenses; and
· 3. Authorize the City Manager or designee to execute all necessary documents to accept the grant.

Background
In January 2022, the South Pasadena Police Department applied for and received a Strategic Traffic Enforcement Program (STEP) grant award from the California Office of Traffic Safety in the amount of $55,000 to provide additional traffic safety efforts to the City at no net cost.

The STEP grant would provide funding for an array of best practice strategies to impact traffic safety including training, community education, and strategic enforcement to promote bicycle, pedestrian , and motorist safety for all ages. In order to access funding, the South Pasadena Police Department was required to submit an application and proposed scope of work outlining the anticipated activities, approach, and budget. The fiscal year for the grant award is from October 1, 2022 through September 30, 2023.

Analysis
The California Office of Traffic Safety's STEP grant funding is specifically directed toward law enforcement traffic safety operations. Safe movement through cities is an ongoing high priority at both the state and local levels, particularly as South Pasadena has experienced a substantial impact as a result of increased local traffic. Following the construction of the Gold Line and several Safe Routes to School initiatives, there has been a significant increase in California Office of Traffic Safety Strategic Traffic Enforcement Program Grant Award October 19, 2022

Page 2 of 2 ends

the number of community members and visitors opting to use bicycles and trains in lieu of vehicular travel. This grant award would support and enhance the South Pasadena Police Department’s efforts to promote safe movement throughout the City. The STEP grant program would be implemented and administered by the South Pasadena Police Department in three phases:
• Phase one consists of the creation of operational plans, training, and a press release announcing the grant award.
• Under phase two, the South Pasadena Police Department would begin conducting various traffic safety operations, including bicycle and pedestrian enforcement operations, Driving Under the Influence (DUI) saturation patrols, DUI check points, distracted driving operations, traffic enforcement operations, and motorcycle safety operations.
• Phase three would consist of data collection, analysis, and comparison of the grant performance measures against actual grant enforcement and educational goals.

Additionally, the grant funding would support two DUI checkpoints, nine DUI saturation patrols, and two presentations regarding traffic safety, along with other traffic enforcement efforts. Campaigns include participation in the National Highway Traffic Safety Administration Summer and Winter Mobilization to effectively address DUI drivers; participation in the annual National Distracted Driving Awareness Month in April 2023; and participation in the annual Click It or Ticket mobilization period in May 2023. With this grant, the goal is to utilize education and enforcement strategies to provide enhanced roadway safety for residents and visitors to the City of South Pasadena while ultimately reducing the number of persons killed or injured in all categories of traffic collisions.

Fiscal Impact
The City of South Pasadena will receive an award in the amount of $55,000 from the Office of Traffic Safety for the Strategic Traffic Enforcement Program. No local matching funds are required. Staff is requesting an appropriation of $47,000 into 101-4010-4011-7050-000 Overtime – DUI Checkpoint and $8,000 into 101-4010-4011-8022 OTS Grant Expenses.

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Attachments: Grant Agreement between the City of South Pasadena and the Office of Traffic Safety for the Strategic Traffic Enforcement Program
16 - 2

ATTACHMENT
Grant Agreement between the City of South Pasadena
and the Office of Traffic Safety for the Strategic Traffic Enforcement Program
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State of California - Office of Traffic Safety

GRANT AGREEMENT

1. GRANT T ITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY
South Pasadena

4. AGENCY UNIT TO ADMINISTER GRANT
South Pasadena Police Department

5. GRANT DESCRIPTION

3. Grant Period
From: 10/01/2022
To: 09/30/2023

G RANT N UMBER
PT23179
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strateQies are desiQned to earn media attention thus enhancinQ the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $55,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A - Problem Statement, Goals and Objectives and Method of Procedure • Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A - Certifications and Assurances
• Exhibit B* - OTS Grant Program Manual
• Exhibit C - Grant Electronic Management System (GEMS) Access *Items shown with an asterisk(*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME: Alison Wehrle ADDRESS: Brian Solinsky
TITLE: Management Analyst Chief of Police
EMAIL: [email protected] [email protected] PHONE: (626) 403-7273 (626) 403-7273
ADDRESS: 1414 Mission Street 1414 Mission Street
South Pasadena, CA 91030 South Pasadena, CA 91030
d.'.«:et1: &fki'.¢: Sep 15, 2022 bll. ~~QS}}.~ Sep 19, 2022 (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Albert Trinh ADDRESS: Barbara Rooney
Finance Manager Director
[email protected] [email protected]
(626) 403-7256 (916) 509-3030
1414 Mission Street 2208 Kausen Drive, Suite 300
South Pasadena, CA 91030 Elk Grove, CA 95758
<f- .2 Sep 19, 2022 f,., ...... ~ 'f I 'r-41- Sep 21, 2022 (Signature) (Date) (Signature) (Date)
9/15/2022 3:57: 10 PM Page 1 of 16
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E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES

FUND CFDA ITEM/APPROPRIATION
164AL-23 20.608 0521-0890-101
402PT-23 20.600 0521-0890-101
SAM#: WB8MAY5ZZTK4

REGISTERED
ADDRESS: 1414 Mission Street
CITY: South Pasadena
ZIP+4: 91030-3214
F.Y. CHAPTER STATUTE
2022 43/22 BA/22
2022 43/22 BA/22

AGREEMENT
TOTAL

PROJECTED

EXPENDITURES
$32,000.00
$23,000.00
$55,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$55,000.00
I CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and purpose of the expenditure stated above. AGREEMENT
$0.00

OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE C.Urv .. Sep 19,2022 $55,000.00
9/15/2022 3:57:10 PM Page 2 of 16
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule A

1. PROBLEM STATEMENT

GRANT NUMBER
PT23179
The City of South Pasadena is located in the west San Gabriel Valley in Los Angeles County. The City encompasses 3.4 square miles and is home to approximately 26,000 residents. Though predominately a residential city, South Pasadena lies in the middle of several major freeway systems, including Highway 134, Highway 60, 110 Parkway, and the 210, 710, and 10 freeways. There are multiple major surface arterial streets that bisect the city and connect these freeway systems together, increasing the volume of commuter traffic. A 2014 traffic flow study conducted by Minagar and Associates showed that the daytime population increased to approximately 138,000, a population increase of over 112,000 members.

Though there are minor fluctuations in the volume of reported incidents between 2016-2021, there is a persistent trend that indicates that traffic-related incidents continue to pose a significant issue within the City.

The number of non-injury crashes, DUI arrests, and citations issued shows that traffic enforcement, education, and engineering are areas that need to be continuously addressed. In 2020, officers issued 3,599 citations and made 34 DUI arrests; comparatively, in 2021, officers issued 2,833 citations and made 33 DUI arrests.

Between 2020-2021, there was an average of one fatal traffic crash a year. In 2020, there were three fatal traffic crashes, and two involved motorcyclists exceeding the speed limit. One of the motorcyclists struck a commercial truck on one of the city's main thoroughfares. The South Pasadena Police Department intends to educate commuters through enforcement within the geographic areas and time frames shown to have the highest volume of reported incidents. By focusing on these areas, the City hopes to reduce injury crashes and increase driver safety awareness. In 2021, The South Pasadena Police Department handled 28,010 calls for service. Our average staffing levels at the time consisted of three patrol officers and one supervisor. Checkpoints are historically conducted when staffing permits.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives:

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.

2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter 9/15/2022 3:57:10 PM
Target Number
1 10

Page 3 of 16 ends

16 - 7
Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DU I offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.

4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 2 Testing (SFST) (minimum 16 hours) POST-certified training.

5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 2 Driving Enforcement (ARI DE) 16 hour POST-certified training.

6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 2 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read 11DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARI DE-trained.

7. Conduct DUI Saturation Patrol operation(s). 9

8. Conduct Traffic Enforcement operation(s), including but not limited to, primary 8 crash factor violations.

9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 3 drivers using hand held cell phones and texting.

10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 2 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

11. Conduct Traffic Safety educational presentation(s) with an effort to reach 2 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

12. Participate in highly visible collaborative Traffic Enforcement operations. 2

3. METHOD OF PROCEDURE
A. Phase 1 - Program Preparation (1 st Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
• Media Requirementslssue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.
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B. Phase 2-Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
• Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time-sensitive grant activities ( e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-a ro riate lo os, or if s ace does not ermit the use of the OTS lo o. 9/15/2022 3:57:10 PM Page 5 of 16
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• Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic -safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
• Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 - Data Collection & Reporting {Throughout Grant Year)

1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusio~.
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State of California - Office of Traffic Safety

GRANT AGREEMENT
SchedulaB

GRANT NUMBER
PT23179
164AL-23 20.608 Minimum Penalties for Repeat $32,000.00 402PT-23 20.600
A. PERSONNEL COSTS
Straight Time
Overtime
DU 1/DL Checkpoints
DUI Saturation Patrols
Traffic Enforcement
Distracted Driving
Pedestrian and Bicycle Enforcement
Collaborative Traffic Enforcement
Traffic Safety Education
Category Sub-Total
B. TRAVEL EXPENSES
In State Travel
Category Sub-Total
C. CONTRACTUAL SERVICES
Category Sub-Total
D. EQUIPMENT
Category Sub-Total
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
Educational Materials
Category Sub-Total
F. INDIRECT COSTS
Category Sub-Total

GRANT TOTAL
9/15/2022 3:57:10 PM
Offenders for Driving While
Intoxicated
State and Community Highway
Safety
164AL-23 $7,500.00
164AL-23 $1,500.00
402PT-23 $1,200.00
402PT-23 $1,200.00
402PT-23 $1,200.00
402PT-23 $1,100.00
402PT-23 $350.00
402PT-23 $3,000.00
164AL-23 $3,500.00
402PT-23 $1,500.00
$23,000.00
$0.00
2 $15,000.00
9 $13,500.00
8 $9,600.00
3 $3,600.00
2 $2,400.00
2 $2,200.00
2 $700.00
$47,000.00
1 $3,000.00
$0.00
$3,000.00
$0.00
$0.00
$0.00
$0.00
1 $3,500.00
1 $1,500.00
$5,000.00
$0.00
$0.00
$55,000.00

Page 7 of 16 ends

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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT23179
,-,~ ~ -- ·--· -- - -- --- . -- . - . . - ~ - ~ ··- -·- ,~_-)j9iiEt'~~~- -:~- ·• - .,,. ,_ .. --- -. ',· .... -~- -- . ·- . _:..' -- '.• :
- ----- ..... .. .:.- ..... --·--·· ,-.,.- _,_ .. _ .·. ·- - . , .... ' ~~ -- . . , - ...

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by aooropriate department personnel
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Law Enforcement Traffic Safety Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS orant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
- -

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

Educational Materials - Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS

GRANT NUMBER
PT23179
(23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4- Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 • 23 CFR part 1300 - Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR part 1201-Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
NONQl§CRIMINAJION
. (applies to all subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authoritiesn). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601 ), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C.1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms 11programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);
• Titles II and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100).

The Subgrantee9/15/2022 3:57: 10 PM Page 9 of 16
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• Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
o 11During the performance of this contract/funding agreement, the contractor/funding recipient agreesa. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal nondiscrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.

THE DRUG-FREE WORKPLACE ACT PE 1988 {41 u,s,c. 81 Q3)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -
1 . Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an 9/15/2022 3:57:10 PM Page 10 of 16
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employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted -

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIYIJY (HATCH ACD
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508)1 which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements The signed certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, 11 in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to all subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND suspENSION (applies to all subrecipients as well as States) 9/15/2022 3:57:10 PM Page 11 of 16
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Instructions for Primary Tier Participant Certification (States)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.

You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default.

Certification Regarding Debarment. Suspension. and Other Responsibility Matters-Primary Tier Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment 9/15/2022 3:57: 10 PM Page 12 of 16
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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph ( 1 )(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

Instructions for Lower Tier Participant Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.

You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
9/15/2022 3:57:10 PM Page 13 of 16
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Certification Regarding Debarment. Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions:

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA ACJ
(applies to all subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. poucy ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle cra~hes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
poucy ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/15/2022 3:57: 10 PM Page 14 of 16
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State of California - Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access ExhibitC

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE {5) GEMS Users.

GRANT NUMBER
PT23179

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

Grant Number: PT23179
Agency Name: South Pasadena Police Department
Grant Title:

Agreement Total:

Selective Traffic Enforcement Program (STEP)
$55,000.00
Authorizing Official:

Fiscal Official:

Grant Director:

1. Shannon Robledo
Title: Lieutenant
Phone: (626) 403-7269
Brian Solinsky
Albert Trinh
Alison Wehrle
Email: [email protected]

2. Mike Sanchez
Title: Police Corporal
Phone: (626) 403-7297
Email: [email protected]

3. Brian Solinsky
Title: Chief of Police
Phone: (626) 403-7273
Email: [email protected]

4. Albert Trinh
Title: Finance Manager
Phone: (626) 403-7256
Email: [email protected]

5. Alison Wehrle
Title: Management Analyst
Phone: (626) 403-7273
Email: [email protected]
9/15/2022 3:57: 10 PM
Media Contact: Yes
Media Contact: No
Media Contact: No
Media Contact: No
Media Contact: Yes

Page 15 of 16 ends

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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? Yes D No□ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
GEMS User 2 Add as a media contact? YesD No □ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
GEMS User 3 Add as a media contact? YesD No □ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
GEMS User 4 Add as a media contact? Yes D No □ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
GEMS User 5 Add as a media contact? Yes D No □ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
Form completed by: dt1.c,e!l.b!~ Date: Sep 15, 2022
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. ,:1,¼,,,,, 1:1:'.'~adot: Alison Wehrle I I I l• I~ r 1
Signature Name
Sep 15, 2022 Grant Director
Date Title
9/15/2022 3:57:10 PM Page 16 of 16
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Grant Agreement - PT23179
Final Audit Report 2022-09-21
Created: 2022-09-15
By: Stephanie Spaid ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAUPGA2XUPnFW0s1Yv2iqxlqV7yAZIKo8o "Grant Agreement - PT23179" History
~ Document created by Stephanie Spaid ([email protected]) 2022-09-15 -10:57:22 PM GMT
Q.. Document emailed to [email protected] for signature 2022-09-15 - 10:57:28 PM GMT
~ Email viewed by [email protected]
2022-09-16-1 :15:39 AM GMT
0'6 Signer [email protected] entered name at signing as Alison Wehrle 2022-09-1 6 - 1:17:32 AM GMT
0'6 Document e-signed by Alison Wehrle ([email protected]) Signature Date: 2022-09-1 6 - 1 :17:33 AM GMT - Time Source: server Q.. Document emailed to [email protected] for signature 2022-09-16 - 1 :17:35 AM GMT
~ Email viewed by [email protected]
2022-09-16 - 1: 17:59 AM GMT
Signer [email protected] entered name at signing as Alison Wehrle 2022-09-16 - 1: 18:25 AM GMT
0'6 Document e-signed by Alison Wehrle ([email protected]) Signature Date: 2022-09-16 - 1:18:26 AM GMT - Time Source: server Q.. Document emailed to [email protected] for signature 2022-09-16-1 :18:28 AM GMT
~ Email viewed by [email protected]
2022-09-16-4:12:23 AM GMT
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0'8 Signer [email protected] entered name at signing as Albert Trinh 2022-09-19 -4:27:59 PM GMT
&8 Document e-signed by Albert Trinh ([email protected]) Signature Date: 2022-09-19 - 4:28:01 PM GMT - Time Source: server C:. Document emailed to [email protected] for signature 2022-09-19 - 4:28:03 PM GMT
'El Email viewed by [email protected]
2022-09-19 - 4:56:01 PM GMT
0'8 Signer [email protected] entered name at signing as Brian Solinsky 2022-09-19 - 8:58:41 PM GMT
0"8 Document e-signed by Brian Solinsky ([email protected]) Signature Date: 2022-09-19 - 8:58:43 PM GMT - Time Source: server C:. Document emailed to Carolyn Vu ([email protected]) for signature 2022-09-19- 8:58:45 PM GMT
'El Email viewed by Carolyn Vu ([email protected])
2022-09-1 9- 9:18:06 PM GMT
0'8 Document e-signed by Carolyn Vu ([email protected]) Signature Date: 2022-09-19 - 9:18:13 PM GMT - Time Source: server C:. Document emailed to Barbara Rooney ([email protected]) for signature 2022-09-19 - 9: 18: 15 PM GMT
'El Email viewed by Barbara Rooney ([email protected]) 2022-09-21 - 8:24:24 PM GMT
&0 Document e-signed by Barbara Rooney ([email protected]) Signature Date: 2022-09-21 - 8:24:48 PM GMT - Time Source: server ti Agreement completed.
2022-09-21 - 8:24:48 PM GMT
OT$

TRAFFIC

SAFETY I
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City Council
Agenda Report
DATE: October 19, 2022
FROM: Armine Chaparyan, City Manager /t6
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO.

Lucy Hakobian, Community Services Deputy Director
--
SUBJECT: Approval of the Guidelines for Community Services Department Events, Facilities, and Programs Management
Recommendation
It is recommended that the City Council approve the Guidelines for Community Services Department Events, Facilities, and Programs Management.

Background
City staff has researched and developed a comprehensive document detailing the guidelines for the departments facilitated events, facilities and programs management.

The Community Services Commission (Commission) recommends that the City Council approve the Guidelines for Community Services Department Events, Facilities, and Programs Management (Guidelines).

Analysis
The Commission and the City of South Pasadena Community Services Department evaluate the effectiveness of the Guidelines periodically and make recommendations for changes in an effort to improve our facilities management and rentals in the community.

Staff review the Guidelines and provided edits for the Commission approval.

Per staff recommendation, the South Pasadena Municipal Code Sections for campfires, barbecues, and mobile food vending were added to provide clarification to patrons.

Registration processes and refunds, credits, and transfer policies sections were updated in an effort to better assist patrons and independent contract instructors.

Facility rental information was updated, including available locations on Sundays, prime time rentals, insurance requirements, overtime fee, ongoing rental uses, and decoration policy.

Additional changes included updating the Commission information , correcting the number of parks, including the address for the Garfield Youth House, including the processing time for refund requests, class cancellation noticing, updating the special event ticket refund policy, and overall finessing of the document.

Guidelines for Community Services Department Events, Facilities, and Programs Management
October 19, 2022

Page 2 of 2 ends

Commission Review
The Community Services Department coordinates the use of all City parks and community facilities available to organizations and the general public for leisure, recreational, social, and cultural activities and programs. The Guidelines were developed to provide the necessary framework for the operations and implementation by the Department.

The previous document formerly known as the “Community Services Department Policies & Procedures” was last reviewed by the former Parks and Recreation Commission at their meeting on December 11, 2017. The City Council adopted the latest policy on January 17, 2018. This matter was reviewed by the former Parks and Recreation Commission at the regular meeting on January 10, 2022. This matter has been under careful review within city departments for additional research on department processes. This matter was reviewed again by the Community Services Commission at the regular meeting on October 10, 2022.

Fiscal Impact
There are no direct fiscal impacts from the adoption of these Guidelines. However, these Guidelines will bring about uniformity, direction, consistency, and good internal controls within the department.

Attachments:

1. Community Services Policies and Procedures (Redline)

2. Guidelines for Community Services Department Events, Facilities and Programs Management (Final)
17 - 2
ATTACHMENT 1
Community Services Department Policies &
Procedures (Redline)
17 - 3
Community Services
Department
Policies & Procedures
City of South Pasadena
Parks, Recreation &
Community Facilities
Adopted: January 17, 2018
Commented [LH1]: Insert new logo
Commented [LH2]: Title updated to Guidelines for
Community Services Department Events, Facilities and
Programs Management
17 - 4
-
--·
2 of 20

TABLE OF CONTENTS
GUIDELINES FOR COMMUNITY SERVICES DEPARTMENT………3
GENERAL STATEMENT…………………………………………………..3
ATHLETIC FIELD AND PARK PROCESS………………………………4
PARK AND PICNIC AREA RESERVATION PROCESS………………..8
RECREATION AND SENIOR CLASS PROCESS……………………….9
FACILITY RENTAL PROCESS………………………………………….12
Formatted: Font: 11 pt
Formatted: Font: 11 pt
Formatted: Left, Indent: Left: 0"
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Guidelines for Community
Services Department Policies and
ProceduresEvents, Facilities and
Programs Management
The Guidelines for the Community Services Policies and Procedures ManualDepartment Events, Facilities and Programs Management was developed by the Community Services Department and the City Manager’s Office. This to guide was developed to provide the necessary framework for events, facilities and programs management within the Community Services Department.

Note: This document was formerly named the Community Services Department Policies & Procedures. the basic operations of leisure and recreational activities, park and facility use in the City of South Pasadena. The former Parks and Recreation Commission (Commission) reviewed this Manual guide at its meeting of December 11, 1997, January 8, 1998, May 14, 1998, March 9, 2009, February 3, 2010, March 7, 2012, September 14, 2015, and December 11, 2017October 10, 2022, and recommended approval to the City Council . The City Council adopted this latest policy Manual on January 17, 2018.

COMMUNITY SERVICES DEPARTMENT
Community Services Department staff is responsible to City Management for the administration of the City’s community services programs and facilities. The Community Services Director, as the Liaison to the Commission, provides staff recommendations for policy direction through the City Manager to the Commission and City Council.

PARKS & RECREATIONCOMMUNITY SERVICES COMMISSION

COMMUNITY SERVICES DEPARTMENT
Community Services Department staff is responsible to City Management for the administration of the City’s Community Services programs and facilities. The Community Services Director, as the Liaison to the Commission, provides staff recommendations for policy direction through the City Manager to the Commission and City Council.

This Manual has been developed to provide necessary framework for the operations and implementation of the Community Services Department.of the Department. The Community Services Department has the responsibility for the implementation of this Manual.

STATEMENT OF POLICYGENERAL STATEMENT
The City of South Pasadena Community Services Department coordinates the use of all City park and community facilities available to organizations and the general public for leisure, recreational, social, and cultural activities and programs. The Community Services Director, on behalf of the City, reserves the right to revoke or terminate a facility use permit; park reservation; field use permit; or class registration of any individual or organization in violation ofits policies and procedures. This termination shall be in writing and reviewed by the Community Services Director.

The City may also charge a fee to offset public expenses to operate, maintain, supervise and administer the use of the park and community facilities. The increased demand for the use of Commented [LH3]: Insert new information on
Community Services Commission
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4 of 20
limited park and community facilities makes it necessary to emphasize sharing in the use of facilities. In the event there is a need to make administrative changes or modify requirements to address facility use needs, the Community Services Director shall have such authority.

The Commission and the Community Services Department will evaluate the effectiveness of these procedures this guide periodically and make recommendations for changes to the City Council, as needed.

ATHLETIC FIELD AND PARK POLICIES &

PROCEDURESPROCESS

1. CITY-OWNED PARKS
Unless otherwise specified, South Pasadena public parks are open daily from 5:00 a.m. to 10:00 p.m. (SPMC Section 21.2).

Arroyo Park Stoney Drive (at San Pasqual) and Lohman Lane: BBQ and picnic areas, playground, five lighted baseball diamonds, four lighted soccer fields, skate park, batting cages, golf course, miniature golf, driving range, horse stables, Arroyo Seco Woodland and Wildlife Park, tennis and racquetball center. Public restrooms are available.

Community Garden 1028 Magnolia Street: a shared garden space with plots available for use pursuant to the Los Angeles Community Garden Council Agreement with the City of South Pasadena. Public restrooms are not available.

Demonstration Garden 1028 Magnolia Street: fronts the Community Garden with a shade structure, picnic table, and bench. The space demonstrates water conservation strategies with various drought tolerant, native plants and trees, as well as other landscape improvements. Public restrooms are not available.

Dog Park 650 Stoney Drive (at Lohman Lane): a half-acre park for dogs to exercise and play off-leash. The park is split into two areas for small and large dogs. Public restrooms are available via portable restroom.

Eddie Park 2017 Edgewood Drive (at Chelten Way): an open grassy area, playground and Eddie Park House. Public restrooms are not available.

Garfield Park Mission Street (at Marengo Avenue): BBQ and picnic areas, playground, two lighted tennis courts, a rose garden, Children’s Memorial and Healing Garden, and the Youth House. Public restrooms are available.

Library Park 1100 Oxley Street (at Fairview Avenue): a passive neighborhood park with benches, a meandering walking path amongst mature shady trees. It is also home to the City’s Senior Center and Public 17 - 7
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Library. Public restrooms are not available.

Orange Grove Park 815 Mission Street (at Orange Grove Avenue): a picnic area, one lighted softball field, lighted soccer field, two lighted tennis courts with pickle ball lines, and a playground. The City’s Recreation Center is located at the park which provides a venue for after school day care, summer camp, and other recreational programs. Public restrooms are available.

War Memorial Park 435 Fair Oaks Avenue: formerly called Oak Lawn Park, home to the War Memorial Building. The grassy area is filled with large Sequoia and Oak trees. Public restrooms are not available.

Passive Parks Minimally developed spaces that are maintained by the City for the health and well-being of the public, where the quality of the environment and “naturalness” of the area are the focus of the recreational experience.

Berkshire Pocket Park
Grevelia Pocket Park
• Heritage Park (Meridian Avenue, at the Gold Line Station) • Camden Parkway
• Via Del Rey & Monterey Road
• Via Del Rey & Camino Verde

2. ATHLETIC FACILITIES - All are lighted
Park Softball Soccer Tennis Baseball
Arroyo Park 1 4 0 5
Eddie Park 0 0 0 0
Garfield Park 0 0 2 0
Orange Grove Park 1 1 2 0
Library Park 0 0 0 0
War Memorial Park 0 0 0 0

3. QUALIFYING USER GROUPS - In descending order of priority Group A: City Council and City Departments that conduct activities directly sponsored by the City of South Pasadena.

Group B: South Pasadena-based nNon-pProfits who meet the requirement of 50% of whose participants live, work, or attend school in the City of South Pasadena, and are certificated non-profit, youth and adult athletic organizations, civic service, educational, or fraternal organizations who conduct community events, and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. The Community Services Director shall have the authority to determine compliance with the 50% requirement, subject to Formatted: Indent: Left: 0", First line: 0"
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approval by the Parks & RecreationCommunity Services Commission, based on any relevant factors including participation of South Pasadena residents, historical use, and use of fields in other cities.

Group C: South Pasadena-based non-profits that do not meet the requirement of 50% whose participants live, work, or attend school in the City of South Pasadena, and are certificated non-profit, youth and adult athletic organizations, civic service; educational or fraternal organizations who conduct community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use.

Group D: Residents of South Pasadena holding functions and/or activities not open to the general public, but are non-profit.

Group E: South Pasadena-based commercial, industrial or professional groups, using the facility for a non-profit purpose.

Group F: All other users.

4. ATHLETIC FIELD POLICIES

4.1. Allocation of dates, times, and areas is subject to the sole control of the City.

4.1.1. Approved applications may be changed as needed by the City due to weather or hazardous situations to maintain that the parks and fields stay in a good andsafe condition.

4.2. The number of players and teams will be a factor in allotting facilities.

4.3. The nature and conditions of the fields will be a factor in allotting facilities.

4.4. Lights will only be allocated to those user groups who rent the field.

4.5. Any changes or additions to assignments must be submitted in writing and approved by the Community Services Director.

5. ATHLETIC FIELD PROCEDURES

5.1. Occasional or periodic users must request use of a field by submitting a Request for Facility Use Form to the Community Services Department for review and consideration. Occasional or periodic users are defined as requests for use which is less than two consecutive months in duration. The Community Services Director will approve or deny these requests.

5.2. Users requesting league or ongoing use (over two months) of City athletic fields must submit a Request for Facility Use Form to the Community Services Department for review and consideration at least five (5) months prior to beginning of use. The formmust be signed by the president or other appropriate representative from the board or leadership of the organization.

5.3. Requests for league play or ongoing scheduled use of athletic facilities (over two months) will be reviewed and assigned or declined as soon as possible. These requests 17 - 9
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will be reviewed by the Community Services Department and the Parks and RecreationCommunity Services Commission. If the request is approved, then a facility organizational meeting will be held between appropriate City staff and the requesting organization toreview field use procedures.processes.

5.4. In order to streamline the approval process, the Parks and RecreationCommunity Services Commission considers applications twice a year. Summer and Fall season applications must be submitted to the Community Services Supervisor Director by the end of April, Winter, and Spring season applications by the end of November.

5.5. No user group will be given approval until the following items are submitted. These items must be submitted at least two (2) weeks prior to use. If documents are not submitted, the City may withhold use of fields:

5.5.1. Complete list of names, addresses and telephone numbers of the current Board of Directors or other responsible persons.

5.5.2. Proof of current non-profit status with the Internal Revenue Service and State of California as appropriate.

5.5.3. Master calendar of events to include: Registration dates, tryouts (date, time, place), team selection date, number of teams, practice schedule, date practice begins, opening day schedule, game schedule, date league games begin, date league games end, and date of local tournaments.

5.5.4. South Pasadena-based non-profit sports organizations scheduling seasonal use of facilities are required to submit a full listing of all participants by team. The listing should include the name of each participant, address, city of residence, city of participants’ work or school, and phone number. The City will randomly select a number of teams for review to ensure compliance to the 50% live, work, or attend school in the City of South Pasadena requirement for participants.

5.5.5. One copy of the Certificate of Insurance listing the City of South Pasadena as additional insured.

5.5.6. All deposits as required.

5.5.7. Requests for field improvements or new installations. (as specified on Use Form)

5.6. Storage facilities may be made available free of charge to local seasonal user groups.

5.7. All users granted use of storage facilities must store all equipment neatly.

5.8. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a clean-up fee, based on actual expenses incurred and overhead will be charged. Some equipment may be stored throughout the year with the approval of the Community Services Director.

5.9. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group’s expense.

5.10. Concessions Stands and Storage Facilities – Use of existing facilities for concessions and storage shall be subject to the approval of the Community Services Director. 17 - 10
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5.11. Restrooms/Fields – Facilities must be cleaned of litter and debris immediately following the scheduled use, or a cleanup fee, based on actual expenses incurred and overhead, will be charged.

5.12. Athletic Field Lining and Marking – All lining/marking of athletic fields must be done with prior approval of the Community Services Department. Any user failing to comply with established guidelines and notification is subject to invoicing for all damages occurring incurred to fields and termination of facility use permit.

5.13. Insurance – When the user group is involved in sporting/ hazardous events, the user shall obtain and keep in full force and effect, at user’s sole cost, for the mutual benefit of City and user, the appropriate insurance certificate as required by the City.

5.14. Traffic and Parking – The user group will be considerate to those residents living adjacent to fields and advise participants and spectators to obey all parking laws concerning parking near and around fields. No vehicles will be allowed on City property without written permission.

5.15. Public Address System Use Policy - Sound amplification equipment will be allowed in City parks, but limited to public address systems, stereo equipment, stationary and portable components and bull horns, subject to the review and prior approval of Community Services Director.

5.16. Maintenance – All maintenance such as field preparation, lining of the fields, marking of the fields and installation of goal posts will be performed by user assigned to the facility with prior approval of the Community Services Department. Each user is responsible for the facility being free of trash or debris caused by group usage upon conclusion of each day’s use. Users are required to report any damage or acts of vandalism to the Community Services Department immediately.

5.17. Modifications to Park Fields and Facilities – Any requests to modify or improve City facilities shall be submitted for approval to the Community Services Director, Commission, and City Council as appropriate.

5.18. Closure of Fields – Arroyo Park & Orange Grove Park will be scheduled for closure and rehabilitation each year to allow for recovery due to heavy usage. The dates and times of closure to be determined by the Community Services Department and Public Works Department, with approval from the Parks & Recreation Community Services Commission.

5.19. There will be no use of City athletic fields when facilities are unplayable due to rain or other conditions. City staff will make tThe decision for use during or after rain or other event. will be made by City staff. Any user failing to comply with a decision to postpone use is subject to invoicing for all damages occurring incurred to the field and termination of facility use permit.

6. ATHLETIC FIELD FEES

6.1. Athletic Field Fees

6.1.1. South Pasadena-based Non-profits – All South Pasadena-based non-profit 17 - 11
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organizations that meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized nonprofit youth and adult sports groups, civic, educational, and fraternal organizations will be charged the rate indicated on the current fee schedule. The Community Services Director has the authority to negotiate for field improvements or other benefits from users for the use of fields. The Community Services Director shall have the authority to determine compliance with the 50% requirement, subject to approval by the Parks & RecreationCommunity Services Commission, based on any relevant factors including participation of South Pasadena residents, historical use, and use of fields in other cities.

6.1.2. South Pasadena-based Non-profits – South Pasadena-based non-profit organizations that do not meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized non-profit youth and adult sports groups, civic, educational and fraternal organizations will be charged the rate indicated on the current fee schedule. The Community Services Director has the authority to negotiate for field improvements or other benefits from users for the use of fields.

6.1.3. All Others – All others including individual users, for profit and non-South Pasadena-based non-profit groups will be charged for the reserved use of fields at the flat hourly rate. See the Fee Schedule for the current rate.

6.2. Athletic Field Light Fees

6.2.1. South Pasadena-based non-profit organizations that meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized non-profit youth and adult sports groups, civic, educational, service and fraternal organizations, will be allowed to use lights. If the South Pasadena-based non-profit group received a fee waiver for the use of the field, then the user group will also receive a fee waivefee waiverr for the use of the lights (Orange Grove, Arroyo North and Arroyo South).

6.2.2. All for profit and non-South Pasadena-based non-profit organizations or occasional individual users will be charged for the use of lighted facilities at an hourly rate in addition to the hourly field rate at the discretion of the Community Services Director. See the Fee Schedule for current rate.

PARK AND PICNIC AREA RESERVATION POLICIESPROCESS
The City of South Pasadena has three four beautiful parks with covered picnic areas. The picnic areas are available for group reservations and use. See the Fee Schedule for current rate.The rental fee for each park is included on the attached Fee Schedule.

7. PARK PICNIC AREAS

7.1. Any person or group wishing to reserve picnic facilities must submit a Park Reservation Application to the Community Services Department at least two (2) weeks prior to the event. The Application must include the name of the responsible individual or organization, along with the date, time, park area to be used and number of people expected to be in attendance. The reservation is subject to the approval of the Community Services Department on a first come, first served basis.

7.2. A refundable clean-up deposit of $50 may be required for groups over 50 persons who 17 - 12
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make a reservation.

7.3. In the event of rain, full refunds or re-bookings are granted. Park cancellations requesting a refund will be given a 50% refund if the cancellation is made at least seven (7) days prior to the reservation. No refunds will be granted within seven (7) days of the reservation. There is no penalty to re-book the park reservation to another date as long as it is re-booked seven (7) days prior to the reservation.

7.4. All groups using City picnic areas are responsible for all necessary clean-up following their use.

7.5. It is unlawful for any person to make any campfire or hold any barbecue in any other place in the park than in stoves or pits provided by the Community Services Department (SPMC Section 21.6)

7.4.7.6.Smoking is prohibited in City parks and city facilities (SPMC Section 17.54)

8. OVERNIGHT USE OF PARKS
Permits are required for overnight use. The Community Services Director, as a representative of the City Manager, may authorize overnight use of parks. (SPMC Section 21.10)

9. COMMERCIAL USE OF CITY PARKS

9.1. The private commercial use of City parks for profit and private gain is prohibited.

The Community Services Department may waive this policy if it is determined to be in the interest of the City and with the written approval of the City Manager.

9.2. At the discretion of the Community Services Director, South Pasadena-based nonprofit organizations may use City parks for activities and events to raise funds to support community service programs and activities in the City of South Pasadena.

9.3. Requests must be submitted 90 days in advance of date of activity/event and will be considered through the City’s Temporary Use Permit process with input from the Parks & Recreation Commission.

10.9. LARGE GROUP RESERVATIONS
Events planned for outside of the designated park picnic areas that require significant set-up and gathering of over 100 people will not be allowed. The exception to the rule is local established non-profit groups with priority given to South Pasadena non-profits approved by the Community Services Director on a case by case basis.through the City’s Co-Sponsorship Policy.

11.10. CARNIVAL DEVICES

11.1.10.1. The following carnival devices are not allowed in any South Pasadena public park:

11.1.1.10.1.1. Dunk tanks, booths, or machines which generally consist of a large tank of water over which a seat is suspended.

11.1.2.10.1.2. Inflatable recreational structures including, without limitation, inflatables, interactive structures or equipment commonly used for jumping, bouncing, sliding, riding, or as an apparatus for sports and recreational Formatted: Font: 12 pt
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activities.

11.1.3.10.1.3. Other similar temporary attractions including, without limitation, structures containing live animals; petting zoos; climbing walls; and slides.

11.2.10.2. The Community Services Director, or designee, may allow the use of the attractions otherwise prohibited by this section for city purposes including, without limitation, the City’s own recreation programming (SPMC Section 21.25).

RECREATION & SENIOR CLASS POLICIES
The City offers recreation and senior classes to the public via Independent Contract Instructors.

Classes are provided on a fee-based system with some classes offered free of charge. The City produces a quarterly Activity Guide and class schedule.

12.11. CLASS REGISTRATION POLICIES AND PROCEDURES

12.1.11.1. The Recreation Division and Senior Division will process all of their own registrations and collect all class fees. Independent Contract Instructors are responsible for ensuring that all participants have registered and paid the necessary fees at the first classfirst-class meeting.

12.1.1.11.1.1. Senior Division – Classes offered by the Senior Center are ongoing and offered monthly. Two fees are offered—monthly and walk-in.

12.2.11.2. Participant Registration

12.2.1.11.2.1. Recreation Division – On the first day of registration for the season, participants can register for a class by accessing the City’s website or; by mailingin their registration form and payment.; or by faxing in their registration form and credit card information. Beginning two (2) weeks after the first day of registration, participants may also register by phone or by walking their registration in. The Community Services Department accepts exact cash, checks, and credit cards (subject to a credit card processing fee).

12.2.2.11.2.2. Senior Division – Activity/Registration form is completed once per month week for all senior citizen classes. Senior Center staff is responsible for ensuring that all participants have registered and paid the necessary fees by the first classfirst-class meeting. Participants register at the South Pasadena Senior Center or by sending in form and payment. The Community Services Department accepts exact cash, checks, and credit cards(subject to a credit card processing fee).

12.3.11.3.Participant Refunds, Credits, and /Transfers

12.3.1.11.3.1. Recreation & Senior Division – Refunds, credits, and transfers must be requested and approved before the first classfirst-class date. No refunds, credits, or transfers will be issued after the first class. Refunds and transfers must be requested before the second class meeting for classes that meet more than once. For classes that only meet once, refunds and transfers must be requested and approved before the class date. Refunds will be issued, less an $15.00 administrative fee, for each class a refund is requested. Proration will be determined on a case-by- case basis, at the discretion of the Community Services Department. No refunds or transfers will be granted once the second class meeting has started for classes that meet more than once; or for requests 17 - 14
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received on the day of, orafter the day of, the meeting for classes that meet only once. Refunds take four to six three to four weeks to process and receive.

12.3.2.11.3.2. Specialty Camp Refunds – The Recreation Division coordinates week-long specialty camps for the community. These camps are fee-based and must be paid in full at the time of registration. Refund requests will be assessed an $15 administrative fee if made over 21 calendar days prior to the start of camp. Refunds will not be issued for cancellations requested within 21 calendar days prior to the start of camp.

12.3.3. Senior Division – Refunds are given and evaluated on a case by case basis at the discretion of the Community Services Supervisor.

12.4.11.4.Program Visitors – The Independent Contract Instructor or the City may grant requests from potential participants to visit a class prior to registration, depending on the nature of the activity, for no charge. Only one visitation is allowed per customer per class. Participant siblings are not allowed to observe and/or participate in the activity.

All siblings must be registered in advance based upon the prerequisites of the activity.

12.4.1.11.4.1. Program visitors are only allowed to observe the class or activity, and are not permitted to actively engage or interact with any participant in the activity without registering.

13.12.INDEPENDENT CONTRACT INSTRUCTOR POLICIES AND

PROCEDURESPROCESS

13.1.12.1. Fingerprint Clearance and Background Checks – As a condition of the Independent Contract Instructor Agreement, the City of South Pasadena requires that all Independent Contract Instructors and Instructor Assistants submit to fingerprinting and a Department of Justice (DOJ) criminal background screening prior to any teaching activities with the City. This DOJ screening confirms that the Independent Contract Instructor or their Assistants have no criminal convictions. Any Independent Contract Instructor or Assistant will not be allowed to teach an activity without clearance or completion of this check.

13.1.1.12.1.1. If the Independent Contract Instructor has several employees then, prior to the first day of an activity, the Independent Contract Instructor must certify, in writing to the City, that said employees have been fingerprinted, at the Contractor’s expense, and have passed a DOJ background check.

13.2.12.2.Liability and Other Insurance – The City does not, in any way, provide Liability Insurance coverage for Independent Contract Instructors. If, at the discretion of the Community Services Department, insurance is deemed necessary, a $2,000,000 Liability Certificate of Insurance must be filed, by the Independent Contract Instructor, with the Community Services Department one week prior to the first day of class.

13.2.1.12.2.1. The following terminology must appear on the description, “The City of South Pasadena, including its Officers, Elected Officials, Agents, and Employees arenamed Additional Insured.”

12.2.2. If the Independent Contract Instructor has employees, the Independent Contract Instructor is also required to provide the City with verification of Worker's Compensation Insurance, as required by California Labor Code 3700 et seq.

13.2.2.12.2.3. If the Independent Contract Instructor is offering classes to minors, sexual abuse and molestation clause must be included on the Certificate of 17 - 15
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Insurance.

13.3.12.3.Income Tax Reporting – All Independent Contract Instructors will be required to complete a W-9 form. Independent Contract Instructors are not considered City employees, and therefore, are not eligible for City benefits. It is the Independent Contract Instructor's responsibility to pay all income taxes, as the City of South Pasadena does not withhold State or Federal Income Tax, but does report earnings to the IRS through Form 1099.

13.4.12.4.Compensation – Independent Contract Instructors establish the class fees required from each participant.

13.4.1.12.4.1. Recreation Division Contract Instructors receive 65% of the class fees. The remaining 35% payment is retained by the Community Services Department.

13.4.2.12.4.2. Senior Division Contract Instructors receive 80% of the class fees.

The remaining 20% payment is retained by the Community Services Department.

13.4.3.12.4.3. The Community Services Director reserves the right to use discretion to adjustthese amounts. These funds are needed by the City to offset costs associated with providing the following:
• The location/facility for classes, including general maintenance and utility costs;
• The processing of all class registrations, collection of fees and paying instructors;
• Administering all agreements with instructors and processing insurance; • Providing the necessary staff to set up and monitor classes; • Marketing of classes.

13.4.4.12.4.4. Recreation Division Payments will be processed after the class, for activities that will meet only once, or after the final class meeting, for classes with multiple meetings. Payments can take four to six three to four weeks to process.

13.4.5.12.4.5. Senior Division Payments are processed at the end of each month.

13.4.6.12.4.6. The City of South Pasadena shall also not be liable for compensation of the Independent Contract Instructor for the remainder of the Independent Contract Instructor Agreement should it be cancelled. If the City terminates the Independent Contract Instructor Agreement during a session, the Independent Contract Instructor's payment for services provided will be on a prorated basis.

13.5.12.5.Class Cancellation – No less than two (2) five (5) business days prior to the first meeting of the class, the Independent Contract Instructor has the option of cancelling their classif it does not meet the minimum required number of registrations.

13.5.1.12.5.1. The Community Services Department will notify participants of class cancellations if cancelled by the department. Otherwise, the instructor is responsible for directly contacting students/parents, by phone call, of all other cancellations.

13.6.12.6.City Facilities (Recreation Division) – Subject to availability, the Independent Contract Instructor has the option of utilizing a City facility. 17 - 16
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13.6.1. Specific set-up and cleanup of the facility and equipment is the responsibility of the Independent Contract Instructor.

12.6.1. Staff is responsible for assuring that in the Community Room doors are locked, furniture is returned to original location and restrooms are locked up.

Independent Contract Instructor must ensure all doors are locked securely, alarms set, and all lights and air conditioning/heating are turned off.

13.6.2.12.6.2. Keys-Recreation Division does not issue keys to instructors, unless approved by the Community Services Director.

13.6.3. Facility Access – The Independent Class Instructor may be issued a key to the facility and an alarm code.

13.6.3.1. Keys are not to be duplicated.

13.6.3.2. Independent Contract Instructors will be required to complete a KeyCheck Out/Security Alarm form.

13.6.3.3. Ongoing Independent Contract Instructors may retain their keys and alarm codes as long as they are teaching.

13.6.3.4. If the Independent Contract Instructor will no longer be teaching for the City, all keys must be returned within ten (10) days of the last day of work.

The alarm code will be terminated.

13.6.3.5.12.6.3. The Independent Contract Instructor is responsible for any lost or stolen keys, and any potential expenses incurred by the City for replacement locks and keys. Lost or stolen keys must be reported to the Community Services Department within the first 24 hours of the occurrence.

13.7.12.7. City Facilities (Senior Division) – Senior Center staff assists with the setup of all Senior Center Classes offered. Two locations are utilized for Senior Center classes, the South Pasadena Senior Center and the Library Community Room.

13.7.1.12.7.1. Staff is responsible to assuring that in the Community Room doors are locked, furniture is returned to original location and restrooms are locked up.

13.7.2.12.7.2. Keys – Senior Center does not issue keys to instructors.

13.8.12.8. Professional Standards – Independent Contract Instructors and their assistants must conduct themselves in a professional manner; this includes dressing and speaking professionally, and supporting the City of South Pasadena’s policies, proceduresprocesses, and decisions. Independent Contract Instructors are to maintain a professional relationship with participants and parents or guardians of minor participants at all times.

13.8.1.12.8.1. Course/Activity Cancellation – If, during a class session, the Independent Contract Instructor must cancel a class meeting, the Community Services Department must be contacted during office hours, no less than four (4) hours prior to the start of the next class meeting. The instructor is responsible for notifying registrants that the class meeting has been cancelled, and responsible for scheduling a makeup class/day.

13.8.2.12.8.2. Releasing of Minors – At the end of a class meeting, the Independent Contract Instructor shall not release minors to anyone other than the authorized parent, guardian, or to an individual authorized by the parent or guardian. The Independent Contract Instructor shall remain on site until all participants have left the facility. If the instructor is not able to stay with the minor they must first call the responsible adult listed on the class roster. If no parent or guardian is reached, call the Community Services Department. Otherwise, theinstructor shall call the South Pasadena Police Department and have an officertake Formatted: Indent: Left: 0.83", Right: 0.08", Outline
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custody of the minor until an authorized parent or guardian arrives.

13.8.3.12.8.3. Discrimination and Harassment – The City does not tolerate any form or type of discrimination and harassment by, among, or to its representatives.

Discrimination and harassment can be defined as any behavior that is disrespectful and causes discomfort to another person, be it physical, verbal, visual, or sexual. Independent Contract Instructors and their assistants are responsible for their own actions/conduct and that of the class participants, and must never engage in discrimination or harassment because of an individual’s protected classification.

13.8.4.12.8.4. Mandated Reporting – Child – Independent Contract Instructors and their assistants are considered Mandated Reporters under the "California Child Abuse and Neglect Reporting Law". If the Independent Contract Instructor or their assistant has knowledge of or observes a child whom he or she suspects has been the victim of child abuse or neglect a report must be filed with Child Protective Services or the South Pasadena Police Department immediately.

Types of reportable situations may include, but are not limited to, any type of possible physical injury, suspected sexual abuse or exploitation, willful cruelty or unjustified punishment, unlawful corporal punishment, neglect (severe or general), or abuse in an Out-of-Home Care (e.g. daycare).

13.8.5.12.8.5. Mandated Reporting – Elder – Independent Contract Instructors and their assistants are considered Mandated Reporters under the "Elder Abuse and Dependent Adult Civil Protection Act". If the Independent Contract Instructor or their assistant has knowledge, or reasonably suspects, that those types of elder or dependent adult abuse have been inflicted upon an elder or dependent adult, orhis or her emotional well-being is endangered in any other way, a report must be filed with Adult Protective Services or the South Pasadena Police Department immediately. Types of reportable situations may include, but are not limited to, any type of possible physical abuse, neglect, financial abuse, abandonment, isolation, abduction, or other treatment, resulting in physical harm or mental suffering. The deprivation by a care custodian of goods or 17 - 18
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services that are necessary to avoid physical or mental harm is also considered a reportable offense.

13.8.6.12.8.6. Termination of Independent Contract Instructor Agreement – The City of South Pasadena reserves the right not to renew an Independent Contract Instructor's Agreement for any reason. Grounds for immediate termination of the Independent Contract Instructor Agreement may include, but are not limited to: verbal and/or physical abuse, actions which may cause injury to another, and/or being under the influence of drugs or alcohol while teaching.

14.13. SPECIAL EVENT TICKET REFUND POLICY

14.1.13.1. The Community Services Department hosts various special ticketed events for the community, including but not limited to: Breakfast with Santa ,and Eggstravaganza., Snow Day, and Community Baseball Night. All special events ticket sales are final. No refunds or exchanges will be granted for any fee-based Community Services Special Event.

FACILITY RENTAL POLICIES
City of South Pasadena makes its facilities available to the public for activities and programs that meet the needs and interests of the community. The City has established rental fees and services to cover costs related to maintenance, utilities, supervision, and other costs. The Community Services Director may enter into ongoing user agreements with the review and approval of the City Manager.

15.14. CITY OWNED FACILITIES
War Memorial Building 435 Fair Oaks Avenue
Senior Center 1102 Oxley Street
Eddie Park House 2017 Edgewood Drive
Orange Grove Mid-Level 815 Mission Street
Garfield Park Youth House 625 ½ Stratford
Ave

15.1.14.1. The current cost for the rental of the following facilities is found in the Fee Schedule. The following policies and procedures provide for the use of the City-owned facilities. The Garfield Park Youth House and Eddie Park House are not available for reservations on Sundays, unless approved by the Community Services Director.

15.2.14.2. Identification of Users: Any individual or group utilizing City facilities will be classified in one of the following priority groups. These classifications are necessary to establish: 1) priority of use, 2) applicability of fees, and 3) what, if any, these fees if applicable, based on the fee schedule. will be.

15.2.1.14.2.1. City Uses – City Council, City Departments, City-sponsored Commissions or Committees, or City co-sponsored
meetings/seminars/conferences.

15.2.2.14.2.2. Non-profits – All designated non-profits. The Community Services Department will determine eligibility as a non-profit. The Recreation Center, Council Chambers and portions of the Senior Center will be available free of charge to non-profits for occasional use of facilities. On-going users will be 17 - 19
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assessed a fee per the Fee Schedule. All meetings must be open to the general public at no charge. If use is required on weekends or City-observed holidays, a fee may be charged for staff hours required to open, close and monitor facility.

All events which are closed to the general public or for which there is any type of charge, either for admission or by donation, will be charged according to the current Fee Schedule. Such events would include fundraisers, award ceremonies and banquets.

15.2.3.14.2.3. Individuals – Functions and activities which are not open to the general publicand which are not profit-oriented.

15.2.4.14.2.4. Businesses – All commercial and business uses.

15.3.14.3.Prime Time – Rental fees are listed for each facility based on weekday and primetime uses. Prime-time is defined as Friday at 3:00 p.m. to Sunday through 9:00 p.m.Saturday through 12 midnight.

15.4.14.4. Rental rates include: Use of available tables and chairs, as arranged through the Community Services Department at time of confirmation. The user may be required to enter into a Use Agreement with the City.

15.5.14.5. A cleaning/security deposit is may be required for all and is not applied toward the rental fee. Deposits are paid at time of reservations and are refundable after the facility and/or equipment is found to be in satisfactory condition as determined by Community Services staff, and the facility is vacated by all guests, rental party, caterer, etc. at the scheduled reservation end time. Users are responsible for any and all damages to City property or for the loss of property. Repair, replacement, and cleaning costs are based on actual expenses and normal City overhead. Deposits are generally refunded within 3-5 four to six weeks.

15.5.1.14.5.1. Overtime Fee – Failure to vacate the facility will result in loss of the full deposit. Use of the facilities in excess of the scheduled reservationtime will be charged an overtime fee of 1.5 times the associated hourly fee for every half hour after the scheduled end time.

15.6.14.6. General clean-up is the user's responsibility. The failure to meet and comply with the terms and conditions of the Use Agreement may result in the loss of the full deposit. All personal/rental items are to be removed from the facility, storage is not provided. Required deposits are noted on the Fee Schedule.

15.7.14.7. The user shall obtain, and keep in full force, at user's expense, for the mutual benefit of City and user, insurance as determined by the City’s current requirements.

Certificates are subject to review and approval by the City. If the client's insurance cannot meet City requirements, a one-day special events policy must be purchased through the City.

15.8.14.8. Alcohol Requirements (Alcohol is only allowed at the War Memorial Building & Senior Center). While the City of South Pasadena permits alcohol to be served at rented facilities, appropriate restraint must be used by both those serving alcohol and by guests consuming alcohol to ensure the safety of property and all participants.
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15.8.1. Complimentary Alcohol Service – Clients who will be serving complimentary liquor (i.e., hosted bar, wine service with meal) must provide insurance coverage as determined by the City’s current requirements. If the client's insurance cannot meet this requirement, a one-day special events policy must

14.8.1. be purchased from the City. The insurance fee is based upon the type of event and number in attendance.

15.8.2.14.8.2. Selling Alcohol – Any client who will be selling Alcohol (i.e., cash bar, dinner and drinks for a fee) is required to provide insurance as determined by the City’s current requirements. A copy of the Alcoholic Beverage Control (ABC) License must be provided to the City within three (3) working days of the event. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC.

15.8.3.14.8.3. Alcohol may not be served or sold during set-up time or prior to the arrival of assigned staff. Service of any alcoholic beverages must end one hour before the time slated on the contract for the event to end.

15.8.4.14.8.4. Alcohol may not be sold or served to minors. Failure to comply, monitor, and enforce this law is grounds for terminating the activity and forfeiting alldeposits and fees. Injuries caused to any person or damage to City property as a result of alcoholic beverages being served and/or consumed by a minor, on City premises, shall be the sole responsibility of the organization, its sponsor, or the adult representative.

15.8.5.14.8.5. Alcohol is only permitted in the rented facility. Alcohol may not be served or consumed in parking lots, public patio areas, or outside grounds immediately adjacent to rented facility. All exceptions must receive prior approval of the Community Services Director.

15.8.6.14.8.6. Additional staff is required at all events at which alcohol is served or sold. Cost of the additional staff is the responsibility of the user and is arranged through Community Services staff. Fees for additional staff are included on the attached Fee Schedule. If the South Pasadena Police Department is called out to an event, then the costs associated with the response may be charged to the user.

15.9.14.9. Inspection and permits by the Fire Department to assure compliance with Public Assembly Regulations may be required at the user's expense. User representative must be present during such inspection. User will be billed directly by the Fire Department. Persons will not be permitted inside any facility in excess of the established capacity of that facility.

15.10.14.10. No ongoing non-fee use shall be granted for a period exceeding six three months to avoida monopoly by any person(s) or organization(s). The Community Services Director may approve and disapprove any ongoing uses as appropriate.

15.11.14.11. Community Services Department shall have the right to assign or reassign meeting rooms as appropriate, based on nature of event, estimated number of participants, etc.

15.12.14.12. Reservations may be revoked at any time whenever there has been a violation of approved Policies and Procedures and will result in loss of deposit and fees.

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15.13.14.13. City equipment shall not be removed from any facility.

15.14.14.14. Smoking is prohibited in City facilities and in any unenclosed area within a distance of 25 feet from city-owned facilities, building and vehicles (SPMC Section

17.53-17.56).

15.15.14.15. All established fees have been reviewed and approved by the City Council.

Any exceptions or special requests not covered by this policy guide must be submitted in writing to the Community Services Director and approved by the City Manager.

15.16.14.16. The rental reservation must be completed at least thirty (30) days in advance of reserved date. A reservation constitutes an agreement between the User and the Cityof South Pasadena. Agreements will include, by reference, all terms and conditions.

All applications must be signed by an authorized adult representative of user organization or private party.

15.17.14.17. No reservation is confirmed until all fees, deposits, permits/licenses, and insuranceare obtained and paid in full at least thirty (30) days prior to the use date. If the policies and procedures as stated in this Manualthe contract as stated in this guide are not adhered to, any reservation may be cancelled immediately upon notice to the client. Fee(s) paid may not be refunded. Cancellation of a rental or changing of a confirmed date will result in a loss of security deposit. If facility can be rebooked with a comparable rental (one equal or greater in size) then 75% of the client’s deposit will be returned. Cancellation thirty
(30) days or less prior to an event will result in the loss of any rental fees paid, in addition to the deposit.

15.18.14.18. Decorations require prior approval by Community Services Staff and must not damage the facility or City property. Hanging of items with tape, nails, or tacks on the walls of facilities is not permitted. No burning candles or fog/bubble/foam machines are allowed in City facilities. No tape will be allowed on wood floors.

15.19.14.19. The City reserves the right to deny any application based on security concerns and/or safety concerns. Denial of applications may be made by the City of South Pasadena on the basis of the following reasons:

15.19.1.14.19.1. The applicant previously used the facility and due to lack of cleaning or damage to the facility did not receive a full refund of their cleaning deposit.

15.19.2.14.19.2. Failure to pay all fees or balances on rentals as arranged with Community Services or the Finance Department of the City of South Pasadena.

15.19.3.14.19.3. Unavailability of the facility.

15.19.4.14.19.4. Higher priority user is in need of facility.

15.20.14.20. Events must end by 5:00 p.m. on Saturdays at the Garfield Youth House and Eddie Park House. Events at the Senior Center and War Memorial Building must end at 12:00 midnight. Any music will terminate by 9:00 p.m. at the Senior Center and11:00 p.m. at the War Memorial Building. Music and sound amplification will be 17 - 22
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monitored by City staff to ensure client is not disturbing the peace.

15.21.14.21. Up to two (2) individual, nonprofit, or commercial reservations will be allowed at the Eddie Park House each month, outside of licensed facility use.

14.22. When food is served as catered food, a licensed caterer may be required at City facilities. Exceptions to catered service must have prior approval from Community Services Director.

15.22.14.23. Mobile food vending is permitted as long as vendor is in full compliance with the type of vending and the time, place and manner of vending from vehicles upon the street in order to promote public safety. (SPMC Section 19.49-1).The use or distribution Expanded Polystyrene (EPS) Disposable Food Service Ware, also known by its trademark name, Styrofoam, commonly used for single-use disposable food service ware such as cups, plates, trays, bowls, and hinged or lidded containers is prohibited. Any user or group utilizing City facilities assumes responsibility for preventing the utilization and/or distribution of EPS food service ware. If it is determined that disposable EPS food services ware was used, the security deposit will be forfeited (SPMC Section 16.42).

15.23.14.24. The distribution of single-use plastic carryout bags is prohibited (SPMC Section 16.32).

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ATTACHMENT
Guidelines for Community Services Department
Events, Facilities and Programs Management
(Final)
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CITY OF SOUTH PASADENA
Guidelines for
Community Services
Department
Events, Facilities and
Programs Management
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I City of
SOUTH
~PASADENA

COMMUNITY SERVICES
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TABLE OF CONTENTS
INTRODUCTION TO THE COMMUNITY SERVICES DEPARTMENT........................................ 3 ATHLETIC FIELD AND PARKS…………..…………………………………………………………….4 PARK AND PICNIC AREA RESERVATIONS ............................................................................. 8 RECREATION AND SENIOR CLASSES .................................................................................... 9 FACILITY RENTALS .................................................................................................................12

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Guidelines for Community Services Department
Events, Facilities, and Programs Management
The Guidelines for the Community Services Department Events, Facilities and Programs Management was developed by the Community Services Department and the City Manager’s Office. This guide was developed to provide the necessary framework for events, facilities and programs management within the Community Services Department.

Note: This document was formerly named the Community Services Department Policies & Procedures. The former Parks and Recreation Commission (Commission) reviewed this guide at its meeting on October 10, 2022, and approved by the City Council on October 19, 2022

COMMUNITY SERVICES DEPARTMENT
Community Services Department staff is responsible to City Management for the administration of the City’s community services programs and facilities. The Community Services Director, as the Liaison to the Commission, provides staff recommendations for direction through the City Manager to the Commission and City Council.

COMMUNITY SERVICES COMMISSION
The Community Services Commission (Commission) was established by Ordinance No. 2366. The Commission is a seven-member body that act in an advisory capacity to the City Council in all matters pertaining to activities promoting the health, interests, and well-being of the City's senior citizen and youth populations, and all matters pertaining to parks and public recreation; recommends policies for the control, management, and use of Community Services facilities; recommends the acquisition, use, and relinquishment of Community Services facilities; advise the City Council on development of recreation areas, facilities, programs, and improved recreation services; recommends the adoption of standards on organizations, personnel, areas and facilities, program and financial support; and takes periodic inventories of recreation services that exist or may be needed and interprets the need of the public to the City Council and Community Services Director. Qualification for serving on the Commission consists of the resident elector (registered voter) of the city. Members are appointed to a three-year term, with a maximum length of service of two full consecutive terms, plus one partial term (if applicable).

GENERAL STATEMENT
The City of South Pasadena Community Services Department coordinates the use of all City park and community facilities available to organizations and the general public for leisure, recreational, social, and cultural activities and programs. The Community Services Director, on behalf of the City, reserves the right to revoke or terminate a facility use permit; park reservation; field use permit; or class registration of any individual or organization in violation of this guide. This termination shall be in writing and reviewed by the Community Services Director.

The City may also charge a fee to offset public expenses to operate, maintain, supervise and administer the use of the park and community facilities. The increased demand for the use of limited park and community facilities makes it necessary to emphasize sharing in the use of facilities. In the event there is a need to make administrative changes or modify requirements to address facility use needs, the Community Services Director shall have such authority.

The Commission and the Community Services Department will evaluate the effectiveness of this guide periodically and make recommendations for changes to the City Council, as needed. 17 - 27
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ATHLETIC FIELD AND PARKS

1. CITY-OWNED PARKS
Unless otherwise specified, South Pasadena public parks are open daily from 5:00 a.m. to 10:00 p.m. (SPMC Section 21.2)
Arroyo Park
Community Garden
Demonstration Garden
Dog Park
Eddie Park
Garfield Park
Library Park
Orange Grove Park
War Memorial Park
Passive Parks
Stoney Drive (at San Pasqual) and Lohman Lane: BBQ and picnic areas, playground, five lighted baseball diamonds, four lighted soccer fields, skate park, batting cages, golf course, miniature golf, driving range, horse stables, Arroyo Seco Woodland and Wildlife Park, tennis and racquetball center. Public restrooms are available. 1028 Magnolia Street: a shared garden space with plots available for use pursuant to Los Angeles Community Garden Council Agreement with the City of South Pasadena. Public restrooms are not available. 1028 Magnolia Street: fronts the Community Garden with a shade structure, picnic table, and bench. The space demonstrates water conservation strategies with various drought tolerant, native plants and trees, as well as other landscape improvements. Public restrooms are not available.
650 Stoney Drive (at Lohman Lane): a half-acre park for dogs to exercise and play off-leash. The park is split into two areas for small and large dogs. Public restrooms are available via portable restroom. 2017 Edgewood Drive (at Chelten Way): an open grassy area, playground and Eddie Park House. Public restrooms are not available.

Mission Street (at Marengo Avenue): BBQ and picnic areas, playground, two lighted tennis courts, a rose garden, Children’s Memorial and Healing Garden, and Youth House. Public restrooms are available.
1100 Oxley Street (at Fairview Avenue): a passive neighborhood park with benches, a meandering walking path amongst mature shady trees.

It is also home to the City’s Senior Center and Public Library. Public restrooms are not available.
815 Missions Street (at Orange Grove Avenue): a picnic area, one lighted softball field, lighted soccer field, two lighted tennis courts with pickle ball lines, and a playground. The City’s Recreation Center is located at the park, which provides a venue for after school day care, summer camp, and other recreational programs. Public restrooms are available.
435 Fair Oaks Avenue: formerly called Oak Lawn Park, home to the War Memorial Building, and a grave site. The grassy area is filled with large Sequoia and Oak trees. Public restrooms are not available.

Minimally developed spaces that are maintained by the City for the health and well-being of the public, where the quality of the environment and “naturalness” of the area are the focus of the recreational experience. Public restrooms are not available.
• Berkshire Pocket Park
• Grevelia Pocket Park
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• Heritage Park (Meridian Avenue, at the Gold Line Station) • Camden Parkway
• Via Del Rey and Monterey Road
• Via Del Rey and Camino Verde

2. ATHLETIC FACILITIES (Facilities are lighted)
Park Softball Soccer Tennis Baseball
Arroyo Park 1 4 0 5
Eddie Park 0 0 0 0
Garfield Park 0 0 2 0
Orange Grove Park 1 1 2 0
Library Park 0 0 0 0
War Memorial Park 0 0 0 0

3. QUALIFYING USER GROUPS (In descending order of priority) Group A: City Council and City Departments that conduct activities directly sponsored by the City of South Pasadena.

Group B: South Pasadena-based non-profits who meet the requirement of 50% of whose participants live, work, or attend school in the City of South Pasadena, and are certified non-profit, youth and adult athletic organizations, civic services, educational, or fraternal organizations who conduct community events, and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. The Community Services Director shall have the authority to determine compliance with the 50% requirement, subject to approval by the Community Services Commission, based on any relevant factors including participation of South Pasadena residents, historical use, and use of fields in other cities.

Group D: Residents of South Pasadena holding functions and/or activities not open to the general public, but are non-profit.

Group E: South Pasadena-based commercial, industrial or professional groups, using the facility for a non-profit purpose.

Group F: All other users.

4. ATHLETIC FIELD RESERVATIONS

4.1. Allocation of dates, times, and areas is subject to the sole control of the City.

4.1.1. Approved applications may be changed as needed by the City due to weather or hazardous situations to maintain that the parks and fields stay in good and safe condition.

4.2. The number of players and teams will be a factor in allotting facilities.

4.3. The nature and conditions of the fields will be a factor in allotting facilities.

4.4. Lights will only be allocated to those user groups who rent the field. 17 - 29
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4.5. Any changes or additions to assignments must be submitted in writing and approved by the Community Services Director.

5. ATHLETIC FIELD RESERVATIONS

5.1. Occasional or periodic users must request use of a field by submitting a Request for Facility Use Form to the Community Services Department for review and consideration. Occasional or periodic users are defined as requests for use, which is less than two consecutive months in duration. The Community Services Director will approve or deny these requests.

5.2. Users requesting league or ongoing use (over two months) of City athletic fields must submit a Request for Facility Use Form to the Community Services Department for review and consideration at least five (5) months prior to beginning of use. The form must be signed by the president or other appropriate representative from the board or leadership of the organization.

5.3. Requests for league play or ongoing scheduled use of athletic facilities (over two months) will be reviewed and assigned or declined as soon as possible. These requests will be reviewed by the Community Services Department and the Community Services Commission. If the request is approved, then a facility organizational meeting will be held between appropriate City staff and the requesting organization to review field use processes.

5.4. In order to streamline the approval process, the Community Services Commission considers applications twice a year. Summer and Fall season applications must be submitted to the Community Services Director by the end of April. Winter and Spring season applications must be submitted by the end of November.

5.5.1. Complete list of names, addresses and telephone numbers of the current Board of Directors or other responsible persons.

5.5.2. Proof of current non-profit status with the Internal Revenue Services and State of California as appropriate.

5.5.3. Master calendar of events to include: Registration dates, tryouts (date, time, place), team selection date, number of teams, practice schedule, date practices begin, opening day schedule, game schedule, date league games begin, date league games end, and date of local tournaments.

5.5.5. One copy of the Certificate of Insurance listing the City of South Pasadena as additional insured.

5.5.6. All deposits as required.

5.6. Storage facilities may be made available free of charge to local seasonal user groups.

5.7. All users granted use of storage facilities must store all equipment neatly.

5.8. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a clean-up fee, based on actual expense incurred and overhead will be charged. Some equipment may be stored throughout the year with the approval of the Community Services Director.

5.9. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group’s expense. 17 - 30
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5.10. Concession Stand and Storage Facilities: Use of existing facilities for concessions and storage shall be subject to the approval of the Community Services Director.

5.11. Restrooms/Fields: Facilities must be cleaned of litter and debris immediately following the scheduled use, or a cleanup fee, based on actual expenses incurred and overhead will be charged.

5.12. Athletic Field Lining and Marking: All lining/marking of athletic fields must be done with prior approval of the Community Services Department. Any user failing to comply with established guidelines and notification is subject to invoicing for all damages incurred to fields and termination of facility use permit.

5.13. Insurance: When the user group is involved in sporting/hazardous events, the user shall obtain and keep in full force and effect, at the user’s sole cost, for the mutual benefit of City and user, the appropriate insurance certificate as required by the City.

5.14. Traffic and Parking: The user group will be considerate to those residents living adjacent to fields and advise participants and spectators to obey all parking laws concerning parking near and around fields. No vehicles will be allowed on City property without written permission.

5.15. Public Address System Use Process: Sound amplification equipment will be allowed in City parks, but limited to public address systems, stereo equipment, stationary and portable components and bull horns, subject to the review and prior approval of the Community Services Director.

5.16. Maintenance: All maintenance such as field preparation, lining of the fields, marking of the fields and installation of goal posts will be performed by user assigned to the facility with prior approval of the Community Services Department. Each user is responsible for the facility being free of trash or debris caused by group usage upon conclusion of each day’s use. Users are required to report any damage or acts of vandalism to the Community Services Department immediately.

5.17. Modifications to Park Fields and Facilities: Any request to modify or improve City facilities shall be submitted for approval to the Community Services Director, Commission, and City Council as appropriate.

5.18. Closure of Fields: Arroyo Park and Orange Grove Park will be scheduled for closure and rehabilitation each year to allow for recovery due to heavy usage. The dates and times of closure to be determined by the Community Services Department and Public Works Department, with approval from the Community Services Commission.

5.19. There will be no use of City athletic fields when facilities are unplayable due to rain or other conditions. City staff will make the decision for use during or after rain or other event. Any user failing to comply with a decision to postpone use is subject to invoicing for all damages incurred to the field and termination of facility use permit.

6. ATHLETIC FIELD FEES

6.1. Athletic Field Fees

6.1.1. South Pasadena-based non-profits: All South Pasadena-based non-profit organizations that meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized non-profit youth and adult sports groups, civic, educational, and fraternal organizations will be charged the rate indicated on the current fee schedule. The Community Services Director has the authority to negotiate for field improvements or other benefits from users for the use of fields. The Community Services Director shall have the authority to determine compliance with the 50% requirement, subject to approval by the Community Services Commission, based on any relevant factors including participation of South Pasadena residents, historical use, and use of fields in other cities.

6.1.2. South Pasadena-based non-profits: South Pasadena-based non-profit organizations that do not meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized non-profit youth and adult sports groups, civic, 17 - 31
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educational and fraternal organizations will be charged the rate indicated on the current fee schedule. The Community Services Director has the authority to negotiate for field improvements or other benefits from users for the use of the fields.

6.1.3. All Others: All others including individual users, for profit and non-South Pasadena-based non-profit groups will be charged for the reserved use of the fields at the flat hourly rate. See the Fee Schedule for the current rate.

6.2. Athletic Field Light Fees

6.2.1. South Pasadena-based non-profit organizations that meet the requirement that 50% of their participants live, work, or attend school in the City of South Pasadena, and are authorized non-profit youth and adult sports groups, civic, educational, service and fraternal organizations, will be allowed to use lights. If the South Pasadena-based non-profit group received a fee waiver for the use of the field, then the user group will also receive a fee waiter for the use of the lights (Orange Grove, Arroyo North, and Arroyo South).

6.2.2.All for profit and non-South Pasadena-based organizations or occasional individual users will be charged for the use of lighted facilities at an hourly rate in addition to the hourly field rate at the discretion of the Community Services Director. See the Fee Schedule for current rate.

PARK AND PICNIC AREA RESERVATIONS
The City of South Pasadena has three beautiful parks with covered picnic areas. The picnic areas are available for group reservations and use. See the Fee Schedule for current rates.

7. PARK PICNIC AREAS

7.1. Any person or group wishing to reserve picnic facilities must submit a Park Reservation Application to the Community Services Department at least two (2) weeks prior to the event. The Application must include the name of the responsible individual or organization, along with the date, time, park area to be used and number or people expected to be in attendance. The reservation is subject to approval of the Community Services Department on a first come, first served basis.

7.2. A refundable clean-up deposit of $50 may be required for groups over 50 persons who make a reservation.

7.3. In the event of rain, full refunds or re-booking are granted. Park cancellations requesting a refund will be given a 50% refund if the cancellation is made at least seven (7) days prior to the reservation. No refunds will be granted within seven (7) days of the reservation. There is no penalty to re-book the park reservation to another date as long as it is re-booked seven (7) days prior to the reservation.

7.4. All groups using City picnic areas are responsible for all necessary clean up following their use.

7.5. It is unlawful for any person to make any campfire or hold any barbecue in any other place in the park than in stoves or pits provided by the Community Services Department (SPMC Section 21.6).

7.6. Smoking is prohibited in City parks and city facilities (SPMC Section 17.54)

8. OVERNIGHT USE OF PARKS
Permits are required for overnight use. The Community Services Director, as a representative of the City Manager, may authorize overnight use of parks (SPMC Section 21.10).

9. LARGE GROUP RESERVATIONS
Events planned for outside of the designated park picnic areas that require significant set-up and gathering of over 100 people will not be allowed. The exception to the rule is local established nonprofit groups with priority given to South Pasadena non-profits approved through the City’s CoSponsorship Policy. 17 - 32
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10. CARNIVAL DEVICES

10.1. The following carnival devices are not allowed in any South Pasadena public park:

10.1.1. Dunk tanks, booths, or machines, which generally consist of a large tank of water over which a seat is suspended.

10.1.2. Inflatable recreational structures including, without limitation, inflatables, interactive structures or equipment commonly used for jumping, bounding, sliding, riding, or as an apparatus for sports and recreational activities.

10.1.3. Other similar temporary attractions including, without limitation, structures containing live animals, petting zoos, climbing walls, and slides.

10.2. The Community Services Director, or designee, may allow the use of the attractions otherwise prohibited by this section for City purposes including, without limitation, the City’s own recreation programming (SPMC Section 21.25).

RECREATION AND SENIOR CLASSES
The City offers recreation and senior classes to the public via Independent Contract Instructors. Classes are provided on a fee-based system with some classes offered free of charge. The City produces a quarterly Activity Guide and class schedule.

11. CLASS REGISTRATION PROCESS

11.1. The Recreation Division and Senior Division will process all of their own registrations and collect all class fees. Independent Contract Instructors are responsible for ensuring that all participants have registered and paid the necessary fees at the first-class meeting.

11.1.1. Senior Division: Classes offered by the Senior Center are ongoing and offered monthly.

Two fees are offered – monthly and walk-in.

11.2. Participant Registration

11.2.1. Recreation Division: On the first day of registration for the season, participants can register for a class by accessing the City’s website or by mailing in their registration form and payment. Beginning two (2) weeks after the first day of registration, participants may also register by phone or by walking their registration in. The Community Services Department accepts exact cash, checks, and credit cards (subject to a credit card processing fee).

11.2.2. Senior Division: Activity/Registration form is completed once per month for all senior citizen classes. Senior Center staff is responsible for ensuring that all participants have registered and paid the necessary fees by the first-class meeting. Participants register at the South Pasadena Senior Center or by sending in form and payment. The Community Services Department accepts exact cash, checks, and credit cards (subject to a credit card processing fee).

11.3. Participant Refunds, Credits, and Transfers

11.3.1. Recreation and Senior Divisions: Refunds, credits, and transfers must be requested in writing and approved before the first-class date. No refunds, credits, or transfers will be issued after the first class. Refunds will be issued less an administrative fee, for each class a refund is requested. Proration will be determined on a case-by-case basis, at the discretion of the Community Services Department. Refunds take four to six weeks to process and receive.

11.3.2. Specialty Camp Refunds: The Recreation Division coordinates week-long specialty camps for the community. These camps are fee-based and must be paid in full at the time of registration. Refund requests will be assessed an administrative fee if made over 21 calendar days prior to the start of camp. Refunds, credits or transfers will not be issued for cancellations requested within 21 calendar days prior to the start of camp.

11.4. Program Visitors: The Independent Contract Instructor or the City may grant requests from potential participants to visit a class prior to registration, depending on the nature of the activity, for no charge. Only one visitation is allowed per customer per class. Participant siblings are 17 - 33
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allowed to observe the activity. All siblings must be registered in advance based upon the prerequisites of the activity.

11.4.1. Program visitors are only allowed to observe the class or activity, and are not permitted to actively engage or interact with any participant in the activity without registering.

12. INDEPENDENT CONTRACT INSTRUCTOR PROCESS

12.1. Fingerprint Clearance and Background Checks: As a condition of the Independent Contract Instructor Agreement, the City of South Pasadena requires that all Independent Contract Instructors and Instructor Assistants submit to fingerprinting and Department of Justice (DOJ) criminal background screening prior to any teaching activities with the City. This DOJ screening confirms that the Independent Contract Instructor or their Assistants have no criminal convictions.

Any Independent Contract Instructor or Assistant will not be allowed to teach activity without clearance or completion of this check.

12.1.1. If the Independent Contract Instructor has several employees then, prior to the first day of an activity, the Independent Contract Instructor must certify, in writing to the City, that said employees have been fingerprinted, at the Contractor’s expense, and have passed a DOJ background check.

12.2. Liability and Other Insurance: The City does not, in any way, provide Liability Insurance coverage for Independent Contract Instructors. If, at the discretion of the Community Services Department, insurance is deemed necessary, a $2,000,000 Liability Certificate of Insurance must be filed, by the Independent Contract Instructor, with the Community Services Department one week prior to the first day of class.

12.2.1. The following terminology must appear on the description, “The City of South Pasadena, including its Officers, Elected Officials, Agents, and Employees are named Additional Insured.”

12.2.3. If the Independent Contract Instructor is offering classes to minors, sexual abuse and molestation clause must be included on the Certificate of Insurance.

12.3. Income Tax Reporting: All Independent Contract Instructors will be required to complete a W-9 form. Independent Contract Instructors are not considered City employees, and therefore, are not eligible for City benefits. It is the Independent Contract Instructor's responsibility to pay all income taxes, as the City of South Pasadena does not withhold State or Federal Income Tax, but does report earnings to the IRS through Form 1099.

12.4. Compensation: Independent Contract Instructors establish the class fees required from each participant.

12.4.1. Recreation Division Contract Instructors receive 65% of the class fees. The remaining 35% payment is retained by the Community Services Department.

12.4.2. Senior Division Contract Instructors receive 80% of the class fees. The remaining 20% payment is retained by the Community Services Department.

12.4.3. The Community Services Director reserves the right to use discretion to adjust these amounts. These funds are needed by the City to offset costs associated with providing the following:
• The location/facility for classes, including general maintenance and utility costs; • The processing of all class registrations, collection of fees and paying instructors; • Administering all agreements with instructors and processing insurance; • Providing the necessary staff to set up and monitor classes; • Marketing of classes.

12.4.4. Recreation Division payments will be processed after the class, for activities that will meet only once, or after the final class meeting, for classes with multiple meetings. Payments can take four to six weeks to process.
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12.4.5. Senior Division payment are processed at the end of each month.

12.4.6. The City of South Pasadena shall also not be liable for compensation of the Independent Contract Instructor for the remainder of the Independent Contract Instructor Agreement should it be cancelled. If the City terminates the Independent Contract Instructor Agreement during a session, the Independent Contract Instructor’s payment for services provided will be on a prorated basis.

12.5. Class Cancellation: No less than two (2) business days prior to the first meeting of the class, the Independent Contract Instructor has the option of cancelling their class if it does not meet the minimum required number of participants.

12.5.1. The Community Services Department will notify participants of class cancellations if cancelled by the department. Otherwise, the instructor is responsible for directly contacting students/parents, by phone call, of all other cancellations.

12.6. City Facilities (Recreation Division): Subject to availability, the Independent Contract Instructor has the option of utilizing a City facility.

12.6.1. Staff is responsible for assuring that in the Community Room doors are locked, furniture is returned to original location and restrooms are locked up.

12.6.2. Keys: Recreation Division does not issue keys to instructors, unless approved by the Community Services Director.

12.7. City Facilities (Senior Division): Senior Center staff assists with the setup of all Senior Center Classes offered. Two locations are utilized for Senior Center classes, the South Pasadena Senior Center and the Library Community Room.

12.7.1. Staff is responsible for assuring that in the Community Room doors are locked, furniture is returned to original location and restrooms are locked up.

12.7.2. Keys: Senior Center does not issue keys to instructors.

12.8. Professional Standards: Independent Contract Instructors and their assistants must conduct themselves in a professional manner; this includes dressing and speaking professionally, and supporting the City of South Pasadena’s processes and decisions. Independent Contract Instructors are to maintain a professional relationship with participants and parents or guardians of minor participants at all times.

12.8.1. Course/Activity Cancellation: If, during a class session, the Independent Contract Instructor must cancel a class meeting, the Community Services Department must be contacted during office hours, no less than four (4) hours prior to the start of the next class meeting. The instructor is responsible for notifying registrants that the class meeting has been cancelled, and responsible for scheduling a makeup class/day.

12.8.2. Releasing of Minors: At the end of a class meeting, the Independent Contract Instructor shall not release minors to anyone other than the authorized parent, guardian, or to an individual authorized by the parent or guardian. The Independent Contract Instructor shall remain on site until all participants have left the facility. If the instructor is not able to stay with the minor they must first call the responsible adult listed on the class roster. If no parent or guardian is reached, call the Community Services Department. Otherwise, the instructor shall call the South Pasadena Police Department and have an officer take custody of the minor until an authorized parent or guardian arrives.

12.8.3. Discrimination and Harassment: The City does not tolerate any form or type of discrimination and harassment by, among, or to its representatives. Discrimination and harassment can be defined as any behavior that is disrespectful and causes discomfort to another person, be it physical, verbal, visual, or sexual. Independent Contract Instructors and their assistants are responsible for their own actions/conduct and that of the class participants, and must never engage in discrimination or harassment because of an individual’s protected classification.

12.8.4. Mandated Reporting (Child): Independent Contract Instructors and their assistants are considered Mandated Reporters under the "California Child Abuse and Neglect Reporting Law". If the Independent Contract Instructor or their assistant has knowledge of or observes a child whom he or she suspects has been the victim of child abuse or neglect a report must be filed with Child Protective Services or the South Pasadena Police Department 17 - 35
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immediately. Types of reportable situations may include, but are not limited to, any type of possible physical injury, suspected sexual abuse or exploitation, willful cruelty or unjustified punishment, unlawful corporal punishment, neglect (severe or general), or abuse in an Outof-Home Care (e.g. daycare).

12.8.5. Mandated Reporting (Elder): Independent Contract Instructors and their assistants are considered Mandated Reporters under the "Elder Abuse and Dependent Adult Civil Protection Act". If the Independent Contract Instructor or their assistant has knowledge, reasonably suspects, those types of elder or dependent adult abuse have been inflicted upon an elder or dependent adult, or his or her emotional well-being is endangered in any other way, a report must be filed with Adult Protective Services or the South Pasadena Police Department immediately. Types of reportable situations may include, but are not limited to, any type of possible physical abuse, neglect, financial abuse, abandonment, isolation, abduction, or other treatment, resulting in physical harm or mental suffering. The deprivation by a care custodian of goods or services that are necessary to avoid physical or mental harm is also considered a reportable offense.

12.8.6. Termination of Independent Contract Instructor Agreement: The City of South Pasadena reserves the right not to renew an Independent Contract Instructor's Agreement for any reason. Grounds for immediate termination of the Independent Contract Instructor Agreement may include, but are not limited to verbal and/or physical abuse, actions that may cause injury to another, and/or being under the influence of drugs or alcohol while teaching.

13. SPECIAL EVENT TICKET REFUND PROCESS

13.1. The Community Services Department hosts various special ticketed events for the community, including but not limited to: Breakfast with Santa and Eggstravaganza. All special event ticket sales are final. No refunds or exchanges will be granted for any fee-based Community Services Special Event.

FACILITY RENTALS
City of South Pasadena makes its facilities available to the public for activities and programs that meet the needs and interests of the community. The City has established rental fees and services to cover costs related to maintenance, utilities, supervision, and other costs. The Community Services Director may enter into ongoing user agreements with the review and approval of the City Manager.

14. CITY OWNED FACILITIES
War Memorial Building 435 Fair Oaks Avenue
Senior Center 1102 Oxley Street
Eddie Park House 2017 Edgewood Drive
Orange Grove Mid-Level 815 Mission Street
Garfield Park Youth House 625 ½ Stratford Avenue

14.1. The current cost for the rental of the following facilities is found in the Fee Schedule. The following guide provides the necessary framework for the use of the City-owned facilities. The Eddie Park House and the Garfield Park Youth House are not available for reservations on Sundays, unless approved by the Community Services Director.

14.2. Identification of Users: Any individual or group utilizing City facilities will be classified in one of the following priority groups. These classifications are necessary to establish: 1) priority of use, 2) applicability of fees, and 3) fees if applicable, based on the fee schedule.

14.2.1. City Uses: City Council, City Departments, City-sponsored Commissions or Committees, or City co-sponsored meetings/seminars/conferences.

14.2.2. Non-profits: All designated non-profits. The Community Services Department will determine eligibility as a non-profit. On-going users will be assessed a fee per the Fee Schedule. All meetings must be open to the general public at no charge. If use is required on weekends or City-observed holidays, a fee may be charged for staff hours required to open, close and monitor facility. All events which are closed to the general public or for which there is any type of charge, either for admission or by donation, will be charged according to the 17 - 36
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current Fee Schedule. Such events would include fundraisers, award ceremonies and banquets.

14.2.3. Individuals: Functions and activities which are not open to the general public and which are not profit-oriented.

14.2.4. Businesses: All commercial and business uses.

14.3. Prime-Time: Rental fees are listed for each facility based on weekday and prime-time uses.

Prime-time is defined as Friday at 3:00 p.m. through Sunday at 9:00 p.m.

14.4. Rental Rates Include: Use of available tables and chairs, as arranged through the Community Services Department at time of confirmation. The user may be required to enter into a Use Agreement with the City.

14.5. A cleaning/security deposit is required for all and is not applied toward the rental fee. Deposits are paid at time of reservations and are refundable after the facility and/or equipment is found to be in satisfactory condition as determined by Community Services staff, and the facility is vacated by all guests, rental party, caterer, etc. at the scheduled reservation end time. Users are responsible for any and all damages to City property or for the loss of property. Repair, replacement, and cleaning costs are based on actual expenses and normal City overhead. Deposits are generally refunded within four to six weeks.

14.5.1. Overtime Fee: Failure to vacate the facility will result in loss of the full deposit.

14.6. General clean-up is the user's responsibility. The failure to meet and comply with the terms and conditions of the Use Agreement may result in the loss of the full deposit. All personal/rental items are to be removed from the facility, storage is not provided. Required deposits are noted on the Fee Schedule.

14.7. The user shall obtain, and keep in full force, at user's expense, for the mutual benefit of City and user, insurance as determined by the City’s current requirements. Certificates are subject to review and approval by the City.

14.8. Alcohol Requirements (Alcohol is only allowed at the War Memorial Building and Senior Center).

While the City of South Pasadena permits alcohol to be served at rented facilities, appropriate restraint must be used by both those serving alcohol and by guests consuming alcohol to ensure the safety of property and all participants.

14.8.1. Complimentary Alcohol Service: Clients who will be serving complimentary liquor (i.e., hosted bar, wine service with meal) must provide insurance coverage as determined by the City’s current requirements.

14.8.2. Selling Alcohol: Any client who will be selling Alcohol (i.e., cash bar, dinner and drinks for a fee) is required to provide insurance as determined by the City’s current requirements. A copy of the Alcoholic Beverage Control (ABC) License must be provided to the City within three (3) working days of the event. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC.

14.8.3. Alcohol may not be served or sold during set-up time or prior to the arrival of assigned staff.

Service of any alcoholic beverages must end one hour before the time slated on the contract for the event to end.

14.8.4. Alcohol may not be sold or served to minors. Failure to comply, monitor, and enforce this law is grounds for terminating the activity and forfeiting all deposits and fees. Injuries caused to any person or damage to City property as a result of alcoholic beverages being served and/or consumed by a minor, on City premises, shall be the sole responsibility of the organization, its sponsor, or the adult representative.

14.8.5. Alcohol is only permitted in the rented facility. Alcohol may not be served or consumed in parking lots, public patio areas, or outside grounds immediately adjacent to rented facility. All exceptions must receive prior approval of the Community Services Director.

14.8.6. Additional staff is required at all events at which alcohol is served or sold. Cost of the additional staff is the responsibility of the user and is arranged through Community Services staff. Fees for additional staff are included on the Fee Schedule. If the South Pasadena Police Department is called out to an event, then the costs associated with the response may be charged to the user.
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14.9. Inspection and permits by the Fire Department to assure compliance with Public Assembly Regulations may be required at the user's expense. User representative must be present during such inspection. User will be billed directly by the Fire Department. Persons will not be permitted inside any facility in excess of the established capacity of that facility.

14.10. No ongoing fee use shall be granted for a period exceeding six months to avoid a monopoly by any person(s) or organization(s). The Community Services Director may approve or disapprove any ongoing uses as appropriate.

14.11. Community Services Department shall have the right to assign or reassign meeting rooms as appropriate, based on the nature of event, estimated number of participants, etc.

14.12. Reservations may be revoked at any time whenever there has been a violation of approved contract and will result in loss of deposit and fees.

14.13. City equipment shall not be removed from any facility.

14.14. Smoking is prohibited in City facilities and in any unenclosed area within a distance of 25 feet from city-owned facilities, building and vehicles (SMPC Section 17.53-17.56).

14.15. All established fees have been reviewed and approved by the City Council. Any exceptions or special requests not covered in this guide must be submitted in writing to the Community Services Director and approved by the City Manager.

14.16. The rental reservation must be completed at least thirty (30) days in advance of reserved date. A reservation constitutes as an agreement between the User and the City of South Pasadena.

Agreements will include, by reference, all terms and conditions. All applications must be signed by an authorized adult representative of the organization or private party.

14.17. No reservation is confirmed until all fees, deposits, permits/licenses, and insurance are obtained and paid in full at least thirty (30) days prior to the use date. If the contract as stated in this guide are not adhered to, any reservation may be cancelled immediately upon notice to the client. Fee(s) paid may not be refunded. Cancellation of a rental or changing of a confirmed date will result in a loss of security deposit. If facility can be rebooked with, a comparable rental (one equal or greater in size) then 75% of the client’s deposit will be returned. Cancellation thirty (30) days or less prior to an event will result in the loss of any rental fees paid, in addition to the deposit.

14.18. Decorations require prior approval by Community Services staff and must not damage the facility or City property. Hanging of items with tape, nails, or tacks on the walls of facilities is not permitted.

No burning candles or fog/bubble/foam machines are allowed in City facilities. No tape will be allowed on wood floors.

14.19. The City reserves the right to deny any application based on security concerns and/or safety concerns. Denial of applications may be made by the City of South Pasadena on the basis of the following reasons:

14.19.1. The applicant previously used the facility and due to lack of cleaning or damage to the facility did not receive a full refund of their cleaning deposit.

14.19.2. Failure to pay all fees or balances on rentals

14.19.3. Unavailability of the facility.

14.19.4. Higher priority user is in need of facility.

14.20. Events must end by 5:00 p.m. on Saturdays at the Garfield Youth House and Eddie Park House.

Events at the Senior Center and War Memorial Building must end at 12:00 midnight. Any music will terminate by 9:00 p.m. at the Senior Center and 11:00 p.m. at the War Memorial Building.

Music and sound amplification will be monitored by City staff to ensure client is not disturbing the peace.

14.21. Up to two (2) individual, nonprofit, or commercial reservations will be allowed at the Eddie Park House each month, outside of licensed facility use.

14.22. When food is served as catered food, a licensed caterer may be required at City facilities.

Exceptions to catered service must have prior approval from Community Services Director. 17 - 38
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14.23. Mobile food vending is permitted as long as vendor is in full compliance with the type of vending and the time, place and manner of vending from vehicles upon the street in order to promote public safety. (SPMC Section 19.49-1).

14.24. The use or distribution Expanded Polystyrene (EPS) Disposable Food Service Ware, also known by its trademark name, Styrofoam, commonly used for single-use disposable food service ware such as cups, plates, trays, bowls, and hinged or lidded containers is prohibited. Any user or group utilizing City facilities assumes responsibility for preventing the utilization and/or distribution of EPS food service ware. If it is determined that disposable EPS food services ware was used, the security deposit will be forfeited (SPMC Section 16.42).

14.25. The distribution of single-use plastic carryout bags is prohibited (SPMC Section 16.32). 17 - 39
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City Council
Agenda Report
DATE: October 19, 2022
ITEM NO.

FROM: Armine Chaparyan, City Manager ~ fi,v M/
PREPARED BY: Luis Frausto, Management Services Director Belinda Varela, Human Resources and Risk Manager
SUBJECT: Approval of Professional Services Agreement with Robert Half International Inc., for Temporary Staffing Services in an Amount Not-to-Exceed $100,000
Recommendation l
It is recommended that the City Council:

2. Appropriate $100,000 to Professional Services - Permanent Account 101-2030- 2034-8170-000 from General Fund Reserves; and

3. Authorize the City Manager to Execute a Professional Services Agreement with Robert Half, for temporary staffing services.

Background
City Council approval is requested to enter into an agreement with Robert Half International Inc., (Robert Half) to continue temporary staffing services. In June 2022, the Management Services Department enlisted the assistance of Robert Half to provide temporary staffing services for various departments throughout the City. The need is critical to support with the backlog of work and increased workload due to the turnover in staffing and the difficulty in obtaining permanent candidates due to shortages of qualified candidates, and while the City focuses on a number of ongoing recruitment efforts. Currently, the City has two similar temporary staff assignments in Human Resources and the Finance Department.

The City has used temporary staffing services from Robert Half since 2018, for short term engagements primarily in the Finance Department and Human Resources Division. The proposed agreement is necessary because staff was recently made aware that the City's standard Professional Services Agreement was not being utilized and instead, a letter agreement was being used. While Robert Half has shared that many of their agencies utilize the letter agreement, the current invoices to be paid are above the City Manager's authority and need City Council approval. Additionally, the proposed agreement is a part of the effort in complying with the City's Purchasing Policy, and ensuring accurate tracking of invoices, payments, and processing of professional Professional Services Agreement with Robert Half
October 19, 2022

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South Pasadena City CouncilOctober 19, 2022

South Pasadena City Council
October 19, 2022