Agenda packet, special joint meeting — South Pasadena City Council, June 21, 2023 (part 1 of 2)

City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL OF CITY COUNCIL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
ROLL CALL OF FINANCE COMMISSION: Chair Peter Giulioni Jr.

Vice Chair Sheila Rossi
Commissioner Cynthia Quade
Commissioner Ed Elsner
Commissioner Frederick A. Findley

CITY OF SOUTH PASADENA

SPECIAL JOINT MEETING OF THE CITY COUNCIL

AND THE FINANCE COMMISSION
AGENDA
WEDNESDAY, JUNE 21, 2023, AT 7:02 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Special Joint Meeting Agenda June 21, 2023

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on the agendized items only. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

PUBLIC COMMENT

1. PUBLIC COMMENT
Public Comment will be limited to three minutes per speaker for the agendized items only.

2. ADOPTION OF FISCAL YEAR 2023-24 ANNUAL OPERATING AND CAPITAL BUDGETS

REPORT, MASTER FEE SCHEDULE AND RESOLUTION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, ADOPTING THE FISCAL
YEAR 2023-24 ANNUAL OPERATING AND CAPITAL BUDGETS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA ADOPTING THE CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS 2023-2024 TO 2027-2028,

MAKING A FINDING OF CONSISTENCY WITH THE GENERAL

PLAN AND MAKING A FINDING OF EXEMPTION UNDER

CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES
SECTION 15061(B)(3)
Recommendation
Staff recommends that the City Council:

1. Adopt a Resolution approving the Fiscal Year (FY) 2023-2024 through 2027-2028 Five-Year Capital Improvement Program (CIP), making a finding of consistency with the City’s General Plan;

2. Adopt the Fiscal Year 2023-24 Annual Operating and Capital Budgets;

ACTION/DISCUSSION
Special Joint Meeting Agenda June 21, 2023

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3. Approve the Five Year Capital Improvement Program; and

4. Adopt A Resolution approving the Fiscal Year 2023-24 Annual Operating and Capital Budgets.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on June 21, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 06/15/2023 /S/
Date Tiara Solorzano, Management Assistant
June 28, 2023 Special City Council Meeting 5:00 P.M.

June 28, 2023 Commissioner Congress at War Memorial Building 6:00 P.M.

July 19, 2023 Regular City Council Meeting 7:00 P.M.

August 16, 2023 Regular City Council Meeting 7:00 P.M.
~
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City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager~
PREPARED BY: John Downs, Interim Finance Director
I ITEMNO. _ I
SUBJECT: Adoption of Fiscal Year 2023-24 Annual Operating and Capital Budgets Report, Master Fee Schedule and Resolution
Recommendation
Staff recommends that the City Council:

1. Adopt a Resolution approving the Fiscal Year (FY) 2023-2024 through 2027- 2028 Five-Year Capital Improvement Program (CIP), making a finding of consistency with the City's General Plan;

2. Adopt the Fiscal Year 2023-24 Annual Operating and Capital Budgets;

3. Approve the Five Year Capital Improvement Program; and

4. Adopt A Resolution approving the Fiscal Year 2023-24 Annual Operating and Capital Budgets.

Background
The City of South Pasadena adopts an annual operating and capital Budgets every fiscal year. The City's fiscal year is from July 1st through June 30th. The operating budget includes the General Fund, Special Revenue Funds, Debt Service Funds, Internal Service Funds and Enterprise Funds (Water and Sewer). The Capital Improvement Program (CIP) Fund accounts for all multiyear infrastructure projects. In accordance with section 65401 of the California Government Code, a City that has adopted a General Plan and recommends, prepares plans for, or constructs major public works, shall also prepare a coordinated program of proposed public works for the ensuing fiscal year.

The General Fund accounts for all unrestricted revenues used for services that benefit the general public (e.g. Police). The Special Revenue Funds account for restricted money from other entities such as the state and federal governments. Restricted funding can only be used for a purpose stipulated by the resource agency (e.g. Gas Tax for street maintenance). The Internal Service Funds account for centralized services used by all departments, such as general liability insurance and workers compensation.

The Enterprise funds account for fee-for-service activities that benefit individual users such as water and sewer service.

FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Operating and Capital Budgets Report, Master Fee Schedule and Resolution
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The revised Draft Proposed Fiscal Year 2023-24 Budget was most recently presented to the City Council on June 7, 2023, further revised following Council directives, and published on June 8, 2023. The final revised document as you review it tonight was reviewed and discussed at a Special Finance Commission meeting on June 12, 2023, per City Council direction and to have a final vetting and review of the final product ahead of consideration for adoption. The Finance Commission recommended the proposed budget for Council consideration with a 4-0 vote, with Commissioner Quade absent. All City departments contributed to these draft documents, which have been reviewed in draft form by the City Manager and City Council respectively for initial reviews and adjustments.

Staff began community input opportunities by hosting an online survey for budget input, which gleaned 165 comments, which have been publicly shared at City Council. This document has been revised following staff refinement of the document and incorporation of direction of the City Council, and there have been a number of discussions on the document:
• May 16, 2023 - Finance Commission
• May 30, 2023 - City Council Budget Workshop
• June 1, 2023 - Finance Commission
• June 7, 2023 - City Council
• June 12, 2023 - Finance Commission Special
The document has been further refined, and revised to reflect changes from the public meetings, including City Council directives.

Four materials changes occurred to the document between May 30 and June 7:
• City attorney services contract set at $420,000 ($80,000 savings); • Positions in Comm Services shifted from GF to Prop A ($92,706 savings); • Senior nutrition program funding from CDBG ($7,806 savings); and • Revenue of senior meals program reflected in budget ($39,600 revenue) Also included for consideration was a proposed shift of the Stables CIP Reserve fund from the Designated Reserves, to its own Assigned Reserved fund.

City Council held extensive deliberations on June 7, 2023, and provided the following direction and policy decisions, which have been reflected in the June 12, 2023 version of the document:
• Lighting and Landscaping Maintenance District’s revenue short fall of $774,171 is to be funded in FY 2023-24 from General Fund Undesignated balance, and staff is to return to Council with an analysis and options to address the long term funding shortfall for this service.
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• The Chamber of Commerce Business Improvement Tax (BIT) funding level shall be set at $128,500, and the South Pasadena Rose Float Association Foundation shall receive a $12,000 contribution directly from the City Council • City Council priority project have been identified and resourced as follows:
o $150,000 for Library Master Plan from General Fund Undesignated balance o $25,000 for Multi-Cultural Event, proposed in Council budget • Staff to return with options for Council re: personnel/staffing o Costing provided is fully burdened, including taxes, CalPers/retirement, and benefits contributions.

Staffing
Hearing the feedback from the City Council, staff proposed three options for Finance Commission’s consideration and discussion related to personnel/staffing requests:
• Option 1: fully fund the requested positions and reclassifications in the June 7, 2023 budget document (9 full time positions, and 5 reclassifications) • Option 2: consider partial funding request of priority positions across the agency, including: (5 new positions, and 3 reclassifications)
o (New) Accounting Technician I in Finance Department
o (New/Return) Sergeant (Office of Professional Standards) in Police Department
o (New) Principal Engineer in Public Works Department
o (New- Water Fund/Non GF) Management Analyst in Public Works Department
o (New- Water Fund/Non GF) Water Operations Supervisor in Public Works Department
o (Reclass) Human Resources Analyst to Senior Analyst in Management Services to oversee Risk
o (Reclass) Part-time to Full-time Community Improvement Officer in Community Development
o (Reclass) Part-time Management Aide to Full-time Management Assistant in Fire Department
• Option 3: no staffing changes in FY 2023-24, pending the 5-year budget projections and long-term financial planning. If option 3 is to be considered, staff will return to City Council with discussions pertaining to prioritizing workload and projects.

Finance Commission, with the absence of Commissioner Quade, support the recommendation of Option 2, and with the caveat to come back to Finance Commission with further discussion related to staffing if the 5-year projection allows for it. 2 - 3
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Analysis
FY 2023-24 General Fund Revenue
General Fund revenues are projected to be at $39,563,231.

The chart below summarizes the General Fund Operating revenues from FY 2019/20 to the Adopted FY 2022/23. The Budgeted FY 2022-2023 Revenues were estimated to be $42,849,230, and the estimate for June 30, 2023 is $36,588,626. The difference in estimated revenues for FY 2022-2023 is due to recording the State and Local Fiscal Recover Funds (SLRF) of $6,059,235 from the General Fund into its own fund, but the City is anticipating an increase to $39,563,231 for FY 2023-2024 due to increases of $1,162,715 in Property Taxes, $166,712 in Sales Taxes, $289,359 in Utility Users Taxes, $54,477 in Franchise Fees, $450,906 in Uses of Money and Property, $239,866 in Fire Interagency Support, $517,257 in Current Services and $93,438 of other revenues.

Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 General Fund FY 2022-23 Projected Summary
The General Fund Balance starting July 1, 2022 was $18,931,422. Revenues are $36,588,626 and expenditures are expected to total $35,681,208. Transfers out of $2,210,847 and reserve adjustments of $1,772,000 leave a projected end balance for June 30, 2023 of $19,399,993. The increase of expenditures and transfers out is due to unanticipated vendor payments for prior year’s services, additional positions, higher utility costs and incurring an unanticipated CJPIA invoice related prior years general liability and worker’s compensation claims of $1,654,761. 2 - 4
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General Fund
Beginning Balance 07/01/22 $ 18,931,422
Revenues 36,588,626
Expenditures (35,681,208)
Transfers Out (2,210,847)
Reserves Adjustment 1,772,000
Projected End Balance 6/30/23 $ 19,399,993
General Fund FY 2022-2023 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2023 totals $4,464,943, with deletions totaling $1,834.998 from the Storm Water Reserve, Library Park Drainage Reserve, Slater Reimbursement Reserve, SR-110 Interchange Project (Rogan Fund Match), and reclassifying the Stables CIP Reserve to Assigned Reserves.

The projected General Fund Assigned Reserves end balance for June 30, 2023 totals $62,998 with additions from General Fund Designated Reserves of $62,998.

Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,834,998 4,464,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Stables CIP Reserve 62,998 62,998
Total: - 62,998 - 62,998
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General Fund Summary for FY 2023-2024 Projected Summary The General Fund Balance starting July 1, 2023 is estimated to be $19,399,993.

Revenues are estimated at $39,563,231 and expenditures are expected to total $39,487,055. Transfers In of $4,693, transfers out of $2,189,171 and reserve adjustments of $500,000 are projected leaving a projected ending fund balance for June 30, 2024 of $17,791,691. The increase of expenditures are due to Employee Labor negotiations and salary adjustments, one-time costs primarily due to the development of the City’s Housing Element, new permitting software and furniture purchases as well as the impact of inflation on the purchase of goods and services.

General Fund
Beginning Balance 07/01/23 $ 19,399,993
Revenues 39,563,231
Expenditures (39,487,055)
Transfers In 4,693
Transfers Out (2,189,171)
Reserves Adjustment 500,000
Projected End Balance 6/30/24 $ 17,791,691
General Fund FY 2023-2024 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2024 totals $3,964,943, with deletions totaling $500,000 from the Storm Water Reserve as well as the re-programming of the Mental Health Reserve toward staffing costs, in consideration of the significant funding that has been allocated by Senator Portantino and Congresswoman Chu toward the San Gabriel Valley Care (SGV CARE), previously known as the Mental Health Mobile Co-Response Team.

The projected General Fund Assigned Reserves end balance for June 30, 2024 totals $62,998.
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Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserv 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
4,464,943 - 500,000 3,964,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Stables CIP Reserve 62,998 - 62,998
Total: 62,998 - - 62,998
General Fund Revenues
A majority of General Fund Revenues continue to come from Property and Sales Tax:
• $20,075,533 (51%) comes from property taxes and special taxes • $6,478,033 (16%) from sales tax
• $4,352,462 (11%) from utility users tax
• $4,141,520 (11%) from current city services
• Remainder 11% from use of money & property, and other revenue sources General Fund Expenditures
The goal for the Fiscal Year 2023-24 budget season was to build a status-quo budget based on a zero-based budget, which allowed each Department to go through the exercise of starting from zero to build their respective budgets from the ground up, and to justify every line item. This exercise led to the leaning out of the budget to provide for the funding to make some priority and necessary staffing growth. Employee Wages and Benefits, and City Operations and Maintenance make up more 97% of Expenditures.

Increases are due to Employee Labor negotiations and salary adjustments to bring staff 2 - 7
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that were significantly behind (10-30%) up to more comparative salaries. In this budget we also ask for funding for a complete Comprehensive Classification and Compensation Study to further delve into our staff positions, pay and wages.

General Fund Operating Expenditures by Type
The chart below summarizes the General Fund Operating expenditures by types from FY 2019/20 to the Proposed FY 2023/24.

General Fund Operating Expenditures by Type
General Fund Operating Expenditures By Department
The chart below summarizes the General Fund Operating expenditures by department from FY 2019/20 to the Proposed FY 2023/24. Of note for this fiscal year:
- Public Safety, composed of the Fire and Police Departments, accounts for 48% of the General Fund budget.
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Actual Actua l Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 1 01 Wages & Benefits 19,457,515 22,1 08,355 25,216,188 24,289 ,564 24,177,311 27 ,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11 ,177,997 12,219,249 101 Capita l Outlay 95,613 39,802 13,005 305 ,400 155,900 258,000 101 Other Expe nses
101 Transfer Out
101 Capita l Projects 795 ,000 170,000
101 -General Fund Total 26,230,381 28,023,640 32,725,100 38,068,1 83 35,681~08 39,487,055 FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Operating and Capital Budgets Report, Master Fee Schedule and Resolution
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- While the Public Works General Fund portion is only 10%, it is important to note that other functions of the department are accounted for in other funds such as the Water, Sewer and other special funds.

General Fund Operating Expenditures by Department
Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 118,903 City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - - 6,615 480,230 415,995 496,105
City Clerk 113,311 115,512 - 470,283 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 - 898,923 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 - 833,200 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 653 55,009 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - - 170,000 -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,487,055 Capital Improvement Program
The CIP for CY 2023-2024 is included in the City’s Proposed FY 2023-2024 Budget. In addition, a Five-Year CIP is included as an Attachment to this agenda report, which outlays proposed physical improvements, such as buildings, transportation and street projects, parks, water & sewer facilities, etc. The projects beyond FY 2023-2024 in years two through five of the 5-year CIP, are to be included in future proposed budgets for fiscal years 2024-2025 through 2027-2028. As is typical, this CIP does not include costs for operational functions, programs, and routine maintenance activities.

Furthermore, the attached five-year CIP includes for each project the analysis to demonstrate that the proposed project is consistent with and supports, promotes, or implements the statements, goals, policies and programs in the General Plan, as applicable.
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The CIP for FY 2023-2024, which is year one of the five-year program, consists of 48 projects with a total FY 2023-2024 budget of $16,518,072. This amount is budgeted across 28 funds, including special, grant, and enterprise funds, as accounted for and detailed in the City’s Proposed FY 2023-2024 Budget. Years two through five of the CIP is largely funded through multiple accounts, however approximately 40% of the project financial needs are unfunded, and projects will need to reprioritized, removed, and/or delayed, unless funding sources are identified as the CIP is developed further through FY 2023-2024.

Fiscal Impact
The estimated General Fund revenues of $39,563,231 will exceed the proposed appropriations of $39,487,055 by $76,176 within the Proposed FY 2023-24 Operating Budget.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicator. The Annual Operating and Capital Budgets are being presented in order to provide a more transparent spending plan for the fiscal year and help Departments stay on track with their revenue and expenditures. This item also aligns with Strategic Plan priority “4e”, bringing forward a comprehensive Capital Improvement Plan.

Community Outreach
The proposed budget document has been made available for public review through the posting of the document for the Finance Commission meetings, on the City’s website, through the City’s social media and e-newsletter communications tools. The City held two Public Community Meetings on May 18, 2023 and Special City Council Meeting on May 30, 2023 and a regular City Council Meeting on June 7, 2023 where the public had the ability to comment and provide feedback on this item.

Commission Review and Recommendation
The Finance Commission met on May 16, 2023 and June 1, 2023 to receive a presentation on the FY 23/24 Proposed Budget, and provided feedback to staff on the Proposed Budget. The Commission met a third time on June 12, 2023 for further discussion, and with the absence of Commissioner Quade, the Commission voted 4-0 to recommend for the City Council to consider adoption with the below recommendations.

1. Finance Commission recommends staff to adjust the personnel budget by reducing four new positions requests as well as reducing two reclassifications within the proposed FY 2023-24 operating budget. (Supporting scenario 2 of the personnel changes) This will result in a reduction of expenditure to the General Fund of $339,063 and other funds of $13,048. Commission supports staff returning to Council and Commission on any additional personnel asks after 2 - 10
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completing a 3–5 year financial projection as well as providing a long term financial plan.

2. Finance Commission also recommended adding narratives to the Budget Policies that state that the Proposed FY 2023-24 Budget currently does not align with the goals of the policies to benefit the Council’s understanding of where the Budget stands in contrast to the Budget Policy;
• Budget Policy #2: Balanced Budget. The City strives to maintain a balanced budget for all governmental funds with total on-going revenues equal to or greater than total on-going expenditure, so that at year end all these funds have a positive fund balance and the General Fund balance is maintained. For the Proposed FY 2023-24 budget, all governmental funds have in aggregate greater on-going revenues than total on-going expenditures, but not all funds have positive fund balances at year end.

The Finance Team will work on analyzing and reviewing the funds with negative fund balances. After review, the Finance Team will discuss the outcome with Finance Commission.
• Budget Policy #9: Risk Management. The City will identify and quantify all areas of financial and operating risk, and prepare contingencies for those risks, including legal liabilities, infrastructure maintenance, emergency response, and contract and employee obligations. The Finance Team will take a deep dive into the insurance fund and review if the amounts currently expensed are actual expenses. With a better understanding of the past accounting practices for the Insurance Fund, the Finance Team will be able to make recommendation on the funding level and determine if assigned reserves can be made in order to meet the 70% level of assurance for outstanding self-insured liabilities. Staff will also review the claims process, types of cases and historical data, as well as the relationship between GF and the Insurance Fund, per Commission direction.

Finance Commission will continue to work with the Finance Team in future meetings to take a deeper dive into the Insurance Fund, CIP, understanding all the Funds, and reviewing policies to ensure compliance or having explanations and work plans for noncompliance. The Finance Department will also return to Commission and Council with analysis and options to addressing the negative fund balance in the Insurance Fund, with a recommendation to proceed with a lump sum payment or multi-year financial commitment to work toward the 70% balance per policy.
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FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Operating and Capital Budgets Report, Master Fee Schedule and Resolution
June 21, 2023

Page 12 of 12 ends

Attachments
1) Fiscal Year 2023-24 Annual Operating and Capital Budgets 2) Master Fee Schedule
3) Resolution adopting the Fiscal Year 2023-24 Annual Operating and Capital Budgets
4) Resolution Adopting the South Pasadena Capital Improvement Program: Fiscal Years 2023-2024 to 2027-2028
5) City of South Pasadena Capital Improvement Program: Fiscal Years 2023-2024 to 2027-2028
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ATTACHMENT 1
Fiscal Year 2023-24 Annual Operating
and Capital Budgets
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THIS PAGE

INTENTIONALLY

LEFT BLANK
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Proposed DRAFT Budget
For the 2023-2024 Fiscal Year
Mayor
Jon Primuth
Mayor Pro Tempore
Evelyn G. Zneimer
Councilmember
Jack Donovan
Councilmember
Janet Braun
Councilmember
Michael A. Cacciotti
City Treasurer
Zhen Tao
City Manager
Arminé Chaparyan
Population 26,314 (2021)
Draft June 12, 2023
2 - 15
I City of
SOUTH

PASADENA
2 - 16
PROPOSED BUDGET | FISCAL YEAR 2023-24 1

MISSION STATEMENT
The City of South Pasadena is committed to providing effective and efficient municipal services for the community while preserving our quality of life and small-town character in a 21st Century environment.

VISION STATEMENT
We are a culturally and economically diverse, and fiercely independent community that cherishes creativity, education and our small-town character, committed to building a more just and environmentally and financially sustainable future.

CORE VALUES
not in priority order
▪ Honesty and Integrity
▪ Teamwork
▪ Outstanding customer-friendly service
▪ Responsiveness
▪ Open and accessible government
▪ Community participation
▪ Fiscal responsibility
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2 - 18

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 2
Table of Contents
About South Pasadena......................................................................................................................................... 6 Municipal Organizational Chart ....................................................................................................................... 8 City Manager’s Budget Message..................................................................................................................... 9 FY 2023/2024 Budget Policies Draft ........................................................................................................... 18 FY22/23 Fund Balance....................................................................................................................................... 23 FY22/23 Reserves Balance.............................................................................................................................. 23 FY23/24 Fund Balance....................................................................................................................................... 25 FY23/24 Reserves Balance.............................................................................................................................. 26 FY23/24 Transfers In........................................................................................................................................... 27 FY23/24 Transfers Out....................................................................................................................................... 29 Revenue Detail....................................................................................................................................................... 32 Expenditure Summary by Fund.................................................................................................................... 40 General Fund Revenue Summary................................................................................................................ 50 General Fund Expenditure Summary ........................................................................................................ 51 Capital Improvement Projects....................................................................................................................... 52 City Council............................................................................................................................................................. 65 City Council / 101-1010-1011 ....................................................................................................... 66 City Manager........................................................................................................................................................... 69 City Manager / 101-2010-2011 ..................................................................................................... 71 Economic Development / 101-2020-2012 ................................................................................. 74 Community Promotion / 220-2010-2301 ................................................................................... 75 Key Performance Indicators........................................................................................................ 76 Management Services........................................................................................................................................ 77 Management Services / 101-2030-2031 .................................................................................... 80 City Clerk / 101-2030-2033............................................................................................................ 83 Elections / 101-1020-1022 ............................................................................................................ 86 Human Resources / 101-2030-2034 ........................................................................................... 87 Legal Services / 101-2010-2501 .................................................................................................. 90 Information Services / 101-2030-2032 ....................................................................................... 91 Key Performance Indicators........................................................................................................ 94 Finance ...................................................................................................................................................100 Finance / 101-3010-3011..................................................................................................................................102 2 - 19

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 3
Non-Departmental Overhead / 101-3010-3041.....................................................................................105 Insurance Fund / 103-3010-2501.................................................................................................................106 OPEB Trust Fund / 110-3010-3011.............................................................................................................108 SLFRF Fund / 206-XXXX-XXXX....................................................................................................................109 Utility Billing / 500-3010-3012.......................................................................................................................110 Key Performance Indicators...................................................................................................... 112 City Treasurer.......................................................................................................................................................113 City Treasurer / 101-3000-3021 ................................................................................................. 115 Police ........................................................................................................................................................................116 Police / 101-4010-4011 ................................................................................................................ 118 Facilities and Maintenance Equipment / 105-4010-4011 .................................................... 123 Measure H / 241-4010-4011 ........................................................................................................ 124 Police State Grant – AB 3229 / 272-4010-4018 ...................................................................... 126 Homeland Security Grant / 274-4010-4019 ............................................................................ 127 Key Performance Indicators...................................................................................................... 128 Fire .............................................................................................................................................................................130 Fire / 101-5010-5011 ..................................................................................................................... 132 Emergency Preparedness / 101-5010-5012 ........................................................................... 137 Key Performance Indicators...................................................................................................... 138 Key Performance Indicators...................................................................................................... 139 Public Works.........................................................................................................................................................140 Public Works Administration / 101-6010-6011 ...................................................................... 144 Environmental Services / 101-6010-6015 ............................................................................... 147 Facilities Maintenance / 101-6010-6601 .................................................................................. 153 Sewer Maintenance / 210-6010-6501 ....................................................................................... 156 Traffic Signals / 215-6010-6115 ................................................................................................. 160 Street Lighting / 215-6010-6201 ................................................................................................ 161 Street Tree Maintenance / 215-6010-6310 .............................................................................. 164 Median Strips / 215-6010-6416 .................................................................................................. 167 Street Maintenance / 230-6010-6116 ........................................................................................ 168 Prop “A” Maintenance / 232-6010-6417 .................................................................................. 171 Measure R / 233-6010-6011 ........................................................................................................ 172 Measure M / 236-6010-6011........................................................................................................ 173 Measure W – Safe Clean Water Act / 239-6010-6011........................................................... 174 SGVCOG / 247-6010-6011 ........................................................................................................... 176 2 - 20

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 4
Water Distribution / 500-6010-6710 .......................................................................................... 177 Water Production / 500-6010-6711 ........................................................................................... 181 Water Efficiency Projects / 503-6010-6713 ............................................................................ 185 Key Performance Indicators...................................................................................................... 188 Community Development...............................................................................................................................190 Community Development / 101-7010-7011 ............................................................................ 192 Housing Authority / 228-7200-7220 ......................................................................................... 196 Key Performance Indicators...................................................................................................... 197 Library ......................................................................................................................................................................199 Library / 101-8010-8011 ............................................................................................................... 201 Key Performance Indicators...................................................................................................... 205 Community Services ........................................................................................................................................206 Senior Services / 101-8030-8021 .............................................................................................. 210 Community Services / 101-8030-8031 ..................................................................................... 213 Recreation and Youth Services / 101-8030-8032 ................................................................. 216 Prop “A” – Local Transit Administration / 205-2010-2210 ................................................. 220 Prop “A” – Transit Planning / 205-8030-8024 ....................................................................... 221 Prop “A” – Dial A Ride / 205-8030-8025 .................................................................................. 223 Prop “C” – Local Transit Administration / 207-2010-2260 ................................................. 226 Dial-A-Ride / 207-2010-8025 ....................................................................................................... 227 Mission Meridian Public Garage / 226-2010-2029 ................................................................ 228 CDBG Senior Nutrition Program / 260-8030-8023 ................................................................ 229 Recreation and Youth Services / 295-8030-8032 ................................................................. 230 Arroyo Seco Golf – Administration / 295-8040-8041 ........................................................... 231 Arroyo Seco Golf – Course Maintenance / 295-8040-8042 ................................................ 233 Arroyo Seco Golf – Driving Range / 295-8040-8043 ............................................................ 234 Arroyo Seco Golf – Shop / 295-8040-8044 ............................................................................. 235 Arroyo Seco Golf – Food and Beverage / 295-8040-8045 .................................................. 236 Key Performance Indicators...................................................................................................... 237 Successor Agency – CRA Debt Service / 227-7200-7211..............................................................238 Redevelopment Obligations Trust / 927-9800-9811..........................................................................238 Full-Time Authorized Positions ..................................................................................................................239 Part-Time Authorized Positions..................................................................................................................243 Position Distribution by Funding Source..............................................................................................244 Glossary of Budget Terms.............................................................................................................................246 2 - 21

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 5
Description of Funds........................................................................................................................................249 Basis of Budget Accounting ........................................................................................................................255 GANN Limit............................................................................................................................................................256 2 - 22

CITY OF SOUTH PASADENA ABOUT
PROPOSED BUDGET | FISCAL YEAR 2023-24 6
About South Pasadena
The City of South Pasadena is located approximately six miles northeast of downtown Los Angeles, between the cities of Pasadena, San Marino, Los Angeles and Alhambra. It has a population of 26,314. Founded in 1874 by the Indiana Colony, the City was incorporated as a General Law city of the State of California on March 2, 1888. South Pasadena is known for its tree-lined streets, historic California Craftsman-style homes, unique small businesses and its outstanding public schools. This small-town atmosphere makes South Pasadena one of California's most desirable locations. South Pasadena has quality education, a strong religious community, an extensive network of parks and a rich architectural heritage. Dynamic civic organizations, a population of ethnic and cultural diversity, and a vital seniors' group further enrich our small-town quality of life. Small, proud and independent, the City of South Pasadena has battled for a hundred years to preserve its status as a distinct—and distinctive—community.

South Pasadena possesses a full-service City government that provides high-quality services in general administration, police, fire, library, public works, community development, and redevelopment projects.

City History
In early 1874, the area that is now South Pasadena was a part of the San Gabriel-Orange Grove Association. In 1875, the stockholders of the association voted to name their town Pasadena and just three years later, residents living in the southern portion of Pasadena considered themselves South Pasadenans.

In February of 1888, in order to control their own territory, South Pasadenans voted eighty-five to twenty-five for incorporation. A board of trustees was elected and Ammon B. Cobb was appointed as the first marshal, with Marshal B. Selmen as his deputy.

On March 2, 1888, South Pasadena officially incorporated with a population of slightly over 500. 2 - 23

CITY OF SOUTH PASADENA ABOUT
PROPOSED BUDGET | FISCAL YEAR 2023-24 7
The City’s boundaries established in 1889 are essentially the same today. South Pasadena consists of 3.44 square miles of prime residential property. In 1876, unimproved land with water was selling from $75 to $150 an acre. Today a vacant lot in South Pasadena can be sold for more than $200,000.

Few cities in California are better recognized for the quality of its small-town atmosphere and rich legacy of intact late 19th and early 20th century neighborhoods and residences. South Pasadena also has a strong claim to having the oldest and most historic sites in the San Gabriel Valley. For many centuries, its adjacency to a natural fording place along the Arroyo Seco had served as a gateway to travel and commerce for aboriginal peoples here and along the coast. It was here that Hahamognas greeted Portola and the missionaries who later established the San Gabriel Mission a few miles to the west.

The initial buildings on the Rancho San Pascual, which subsequently gave birth to the Cities of Pasadena, South Pasadena and Altadena, were built here. The first of these adobe structures became headquarters for General Flores and his staff in 1847 where they agreed to surrender to American forces, ending Mexican Colonial rule in California.

In 1888, South Pasadena incorporated the southern portion of the Indiana Colony and land south and eastward to the Los Angeles border, becoming the sixth municipality in Los Angeles County. With the establishment of the Raymond Hotel and the Cawston Ostrich Farm, the small community was able to attract tourists and increasingly large waves of new residents to the Pasadena area in the late 19th and early 20th Centuries. With completion of the Pacific Electric Short Line, putting the entire city within easy walking distance of the “red car” stations, South Pasadena also became one of the first suburbs of Los Angeles. It is now certainly one of the best-preserved cities, maintaining a small-town quality and humanity in the scale of its buildings, its residential streetscapes and historic commercial core. 2 - 24

CITY OF SOUTH PASADENA ORGANIZATIONAL CHART
PROPOSED BUDGET | FISCAL YEAR 2023-24 8
Municipal Organizational Chart
2 - 25
Residents of South
Pasadena
/ Citv Council ""
Mayor Jon Primuth
Mayor Pro Tern Evelyn G. Zneimer
Councilmember Janet Braun
Councilmember Michael A. Cacciotti
\. Councilmember Jack Donovan ~
__ _ _ _ __________ _ _____ T ______________________________ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -;-- - - - - - - - - - - - - - - - - - - - - - ---- [ City Attorney ] r City Manager l r Boards and
Commissions
Office of the ' [ (Elected)
City Clerk ---------------------------------- City Treasurer I
I I I
Management Fire Police Finance
Services Fire Chief Police Chief Finance Director
Mgmt Svcs Director
I I l l , -.... "' , -.... , -....

Community Community Public Works Services Library Development Public Works Community Services Library Director Community Development Director Director Director '- . \. ~ '- . . 2 - 26

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 9
City Manager’s Budget Message Fiscal Year 2023-24
June 7, 2023
Honorable Mayor and City Council,
It is my pleasure to present to you the Fiscal Year (FY) 2023-2024 Annual Budget, which we embarked on under the theme of continued Transparency and Collaboration. As we close out this year, we reflect on the progress and improvements made during Fiscal Year 2022-23 across all our City departments, in professionalizing the agency and delivering it to new standards, and in the level of service we provide our community.

This year, we continued our efforts in completing organizational assessments, including the Finance and Community Services departments, and embarking on the Police assessment.

These assessments provide the agency an opportunity to review staffing and resources, work flows and outputs, research and incorporate industry best practices, review and improve upon policy, and deliver each department, and the agency, to the next level. The Library has also completed a Strategic Plan and held a Joint study session with the City Council and Library Board of Trustees to discuss the future of the site. On the topic of site assessments, we have completed a facility assessment of the Library site, and will be beginning the City Hall site assessment shortly.

Hand in hand with the assessments, the City has remained committed to hiring the best and the brightest in our industry, and have facilitated over 50 recruitments and hirings in the last year, and also experienced the transitioning of a number of staff during this unprecedented recruiting season. New hires including the hiring of a new Deputy Finance Director/Controller for operational oversight, and a Senior Management Analyst in creating the City’s Housing Division, in late 2022. This budget resources our departments to transition from temporary to permanent staffing, and allows us to focus the year ahead. GWD: Get Work Done.

The City continues implementing the 2021-2026 Strategic Plan, which highlights and resources the priorities of the City Council and community. With the City’s Strategic Plan over 50% completed, and the onboarding of a new Councilwoman and City Treasurer in early 2023, staff will facilitate a Strategic Plan revisit, including community engagement and input, in Fall 2023, to revisit our priorities and ensure we are on track to meet the needs of the community.

We have engaged with our community more than before, and continue that commitment. Our launch of the City’s mobile app, SouthPas Mobile, provided resources, information and customer requests at community member fingertips, and also provided another engagement tool with our constituents. We have released a Request for Proposal for a new City website, anticipated to launch end of year, which will be a user-friendly, welcoming resource to community members, visitors and staff. Community engagements and surveys gleaned information on communications preferences, input on the proposed budget, the housing element, and more. In working with the City Council, we have better utilized the tremendous brain power and servitude of our City commissions in providing actionable recommendations for consideration in policymaking, as well as come together on a number of study sessions focused on streets, housing, and the future of the library site, for brainstorming and priority setting efforts.
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CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 10
This year saw the return of our City’s events and programming, including the Commissioner Congress as well as a City Hall Open House event to introduce the new staff to the community and welcome everyone back post-COVID. In this budget we have included a wish list of items we have heard back on from the City Council and the community, with the first phase costs listed below:
• Library Master Plan- $150,000
• Multi-Cultural City Celebration- $25,000
As we close out our pandemic years, we look to the future and to transitioning to the new normal, which includes a further commitment to resident and business support, resources and service. Our Economic Development Team continues building upon their programming and service to the City, working to put our business community on the map, in championing and strengthening the local economy, and in welcoming new investment to the community. Another significant transition includes the award of a new contract for City Attorney Services. The City Council directed staff to work with a Council sub-committee in developing and released a Request for Proposal for City Attorney Services, and staff from the City Manager’s Office worked diligently on the process— City Council will consider the award of contract in June 2023.

We have established a Housing Division in the Community Development Department, and they have hit the ground running on key priorities and programs, including the Housing Element and various programs, the Caltrans surplus properties and the policy decisions that City Council will soon begin to make on the opportunity to exercise first right of refusal on those properties, research on the no-fault eviction moratorium as it related to our 52% of renter residents. The budget proposes almost $1M in Housing Element implementation and programmatic efforts, including:
• Tenant protection- $400,000
• Racially Restrictive Covenants- $100,000
• Cultural Heritage Ordinance Update- $200,000
• Inclusionary Housing Ordinance (IHO) In-Lieu Fee Study- $23,000 • Ballot Measure on Height Limit Study- $100,000
• General Plan/ Downtown Specific Plan consultant (Rangwalla)- $150,000 We have also furthered our commitment to the social services, veterans, elder adults and various partner agencies. While not a direct service provider, the City recognizes that a number of service providers touch and serve our community, and we have identified the opportunity to establish a Social Services Task Force, which leverages resources available to our community, identify gaps in service to pursue further partnerships. The team has launched a Social Services Resource Guide and a Elder Adults Resource Guide, and will continue looking for opportunities here.

The year ahead holds many priorities and goals: implement the City Hall Electrification Project, which includes infrastructure investments at City Hall and the transition of the Police fleet vehicles to electric, street repaving and infrastructure improvements, the programmatic efforts in our Housing Element and transitioning to compliance and implementation including the finalizing of the General Plan and Downtown Specific Plan, the implementation of the Slow Streets Program. Staff will actively look for opportunities to solicit grant funding for City programming.

We look forward to the progress we will make with our City Council, Commissions and Boards, 2 - 28

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 11
community members and staff.

Finances
Specifically, on the City’s financials, we have made great strides. The City has adopted citywide policies and protocols, delivered a timely Mid-Year Budget Report to Council, has made notable improvements on the City audit, and is delivering a timely budget and 5-year Capital Improvement Program (CIP). We delivered on our commitment for transparency and information sharing, having delivered quarterly budget updates that have now shifted to monthly updates, delivering monthly operational status updates during a height of transition, and intentionally sharing pertinent information with the Finance Commission along with the City Council. We continue the commitment to share information and bring the community along with our efforts as good stewards of our finances.

The agency is financially healthy, and great efforts are being made to implement best practices, policies and protocols to best serve our agency and community. The City received $6.1 million in State and Local Fiscal Recovery Funds for the fiscal year 2022-2023. City Council prioritized partial use of the funds toward significant resource replacements and citywide technological advances to support improved service and oversight, as well as improving the user experience.

For the FY 2023-2024 Budget, the Finance Department embarked on establishing a zero-base budget, and worked with all City Departments in utilizing this process to provide a collaborative product that provides a clean start to the budget document in justifying all appropriations. The FY 2023-2024 proposed Budget includes a minimal increase in expenditures verses the revenue received, and also addresses two large issues that staff became aware of in March 2023: an outstanding invoice of $1.6M due to CJPIA, and about a $1M structural issue in Workers Compensation Insurance Fund. These items have been accounted for and addressed in this budget, and staff will prioritize a review and improvements of the City’s insurance procedures, carriers and process in the year ahead.

Financial Policies and Procedures
On September 7, 2022, the City Council adopted the 2022 Finance Policies and Procedures in order to, among other things, establish rules and regulations to establish efficient procedures for the purchase of supplies, services and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchases function, and to assure the quality of purchases. On December 7, 2022, City Council adopted the Second Reading and Adoption of an ordinance of the City of South Pasadena, California, Amending Section 2.99-29 of Article XI Relating to "Purchasing Procedures", and Sections 2.99-35 and 2.99-37 of Article XIII "Awarding Public Works Contracts" of Chapter 2 of the South Pasadena Municipal Code.

On March 15, 2023, the Finance Department presented the Fiscal Year 2022-23 City Council Budget Policies at the Joint meeting of the City Council with Finance Commission, for review and direction. After deliberation, the City Council voted on the document with some edits to be made in working with the Finance Commission, and that document was approved at the May 16, 2023 Finance Commission and May 17, 2023 City Council meetings, respectively. The Finance Department will continue working with the Finance Commission on establishing a biannual review of the City Council’s adherence to these policies, at the mid-year mark and at the end of each fiscal year. Together, these documents and efforts will continue to contribute to our commitment of good financial stewardship of our agency and community, coupled with working on a five-year projection of forecasting into the new fiscal year. 2 - 29

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 12
Budget Input
The FY 2023-24 Budget document includes the detailed Proposed Fiscal Year 2023-24 Budget document, Capital Improvement Plan and Miscellaneous Fee Schedule. Staff conducted Community input opportunities by hosting an online survey for Budget input, which gleaned 165 comments. The two major items determined from the online survey were continued Public Safety support, and improvements to infrastructure. The City also hosted two in person and virtual Community Budget Forums on May 18, 2023, and a review of the final proposed document to Finance Commission on June 1, 2023.

The budget process has focused on a zero-based budget that included a major clean up of the budget document as well as the Capital Improvement Program (CIP) five-year document. The process was collaborative across all City departments, and resources requested are to provide for workload catch up as well as adding capacity to meet the needs of the years ahead.

Thanks to the City Council, our Finance Commission, and all City Departments and staff for their diligence, hard work and efforts in producing this guiding document. I appreciate the continued support of the South Pasadena residents of the City and our efforts in serving our community. We look forward to a positive and fruitful 2023-24 fiscal year. 2 - 30
Respectfully submitted ,

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 13
General Fund Operating Revenue History
The chart below summarizes the General Fund Operating revenues from FY 2019/20 to the Adopted FY 2022/23. The Budgeted FY 2022-2023 Revenues were estimated to be $42,849,230, and the estimate for June 30, 2023 is $36,588,626. The difference in estimated revenues for FY 2022-2023 is due to recording the State and Local Fiscal Recover Funds (SLRF) of $6,059,235 from the General Fund into its own fund, but the City is anticipating an increase to $39,563,231 for FY 2023-2024 due to increases of $1,162,715 in Property Taxes, $166,712 in Sales Taxes, $289,359 in Utility Users Taxes, $54,477 in Franchise Fees, $450,906 in Uses of Money and Property, $239,866 in Fire Interagency Support, $517,257 in Current Services and $93,438 of other revenues.

General Fund FY 2022-2023 Projected Summary
The General Fund Balance starting July 1, 2022 was $18,931,422. Revenues are $36,588,626 and expenditures are expected to total $35,681,208. Transfers out of $2,210,847 and reserve adjustments of $1,772,000 leave a projected end balance for June 30, 2023 of $19,399,993.

The increase of expenditures and transfers out is due to unanticipated vendor payments for prior years services, additional positions, higher utility costs and incurring an unanticipated CJPIA invoice related prior years general liability and worker’s compensation claims of $1,654,761.

Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 General Fund
Beginning Balance 07/01/22 $ 18,931,422
Revenues 36,588,626
Expenditures (35,681,208)
Transfers Out (2,210,847)
Reserves Adjustment 1,772,000
Projected End Balance 6/30/23 $ 19,399,993
Fund Balances reflect spendable (unassigned) balances and excludes reserves.
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CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 14
General Fund FY 2022-2023 Projected Reserves
The projected General Fund Designated Reserves end balance for June 30, 2023 totals $4,464,943, with deletions totaling $1,834.998 from the Storm Water Reserve, Library Park Drainage Reserve, Slater Reimbursement Reserve, SR-110 Interchange Project (Rogan Fund Match), and the Stables CIP Reserve.

The projected General Fund Assigned Reserves end balance for June 30, 2023 totals $62,998 with additions from General Fund Designated Reserves of $62,998.

General Fund Summary for FY 2023-2024 Projected Summary The General Fund Balance starting July 1, 2023 is estimated to be $19,399,993. Revenues are estimated at $39,563,231 and expenditures are expected to total $39,487,055. Transfers In of $4,693, transfers out of $2,189,171 and reserve adjustments of $500,000 are projected leaving a projected end balance for June 30, 2024 of $17,791,691. The increase of expenditures are due to Employee Labor negotiations and salary adjustments, one-time costs primarily due to the development of the City’s Housing Element, new permitting software and furniture purchases as well as the impact of inflation on the purchase of goods and services.

DESIGNATED RESERVES FY 22-23
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund Match) 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,834,998 4,464,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Stables CIP Reserve 62,998 62,998
Total: - 62,998 - 62,998
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CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 15
General Fund FY 2023-2024 Projected Reserves
The projected General Fund Designated Reserves end balance for June 30, 2024 totals $3,964,943, with deletions totaling $500,000 from the Storm Water Reserve as well as the reprogramming of the Mental Health Reserve toward staffing costs, in consideration of the significant funding that has been allocated by Senator Portantino and Congresswoman Chu toward the San Gabriel Valley Care (SGV CARE), previously known as the Mental Health Mobile Co-Response Team.

The projected General Fund Assigned Reserves end balance for June 30, 2023 totals $62,998.

General Fund
Beginning Balance 07/01/23 19,399,993 $
Revenues 39,563,231
Expenditures (39,487,055)
Transfers In 4,693
Transfers Out (2,189,171)
Reserves Adjustment 500,000
Projected End Balance 6/30/24 17,791,691 $
Fund Balances reflect spendable (unassigned) balances and excludes reserves.

DESIGNATED RESERVES FY 22-23
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
Total: 4,464,943 - 500,000 3,964,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Stables CIP Reserve 62,998 - 62,998
Total: 62,998 - - 62,998
2 - 33

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 16
General Fund Revenues
A majority of General Fund Revenues continue to come from Property and Sales Tax:
• $20,075,533 (51%) comes from property taxes and special taxes • $6,478,033 (16%) from sales tax
• $4,352,462 (11%) from utility users tax
• $4,141,520 (11%) from current city services
• Remainder 11% from use of money & property, and other revenue sources General Fund Expenditures
The goal for the Fiscal Year 2023-24 budget season was to build a status-quo budget based on a zero-based budget, which allowed each Department to go through the exercise of starting from zero to build their respective budgets from the ground up, and to justify every line item.

This exercise led to the leaning out of the budget to provide for the funding to make some priority and necessary staffing growth. Employee Wages and Benefits, and City Operations and Maintenance make up more 97% of Expenditures. Increases are due to Employee Labor negotiations and salary adjustments to bring staff that were significantly behind (10-30%) up to more comparative salaries. In this budget we also ask for funding for a complete Comprehensive Classification and Compensation Study to further delve into our staff positions, pay and wages.

As signified in the Midyear Budget report to City Council and Finance Commission, the City continues to feel the impact of inflation, with rising costs to doing business, purchasing goods and materials, across the board.
• $27,009,805 (68%) wages & benefits
• $12,219,805 (31%) operations & maintenance
• $258,000 (1%) capital projects
Positional Changes
- Add one new full-time Accounting Technician I in Finance - Upgrade two part-time Management Aide positions to one full-time Management Aide position in Community Services
- Upgrade one part-time Community Services Coordinator to one full-time Community Services Coordinator in Community Services
- Upgrade one part-time Management Aide to one full-time Management Assistant in Fire - Add one new full-time Human Resources Specialist position in Management Services - Upgrade one part-time Community Improvement Coordinator to one full-time Community Improvement Coordinator in Community Development
- Add one new full-time Management Assistant in Community Development - Add one new full0time Principal Engineer in Public Works - Add one new full-time Water Operations Supervisor in Public Works - Add one new full-time Management Analyst (Water/Sustainability) in Public Works - Add one new full-time Sergeant (Office of Professional Standards) in Police - Add one new full-time Police Clerk I in Police
- Add one new full-time Police Administrative Assistant in Police General Fund Operating Expenditures by Type
The chart below summarizes the General Fund Operating expenditures by types from FY 2019/20 to the Proposed FY 2023/24.
2 - 34

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 17
General Fund Operating Expenditures by Type
General Fund Operating Expenditures By Department
The chart below summarizes the General Fund Operating expenditures by department from FY 2019/20 to the Proposed FY 2023/24. Of note for this fiscal year:
- Public Safety, composed of the Fire and Police Departments, accounts for 48% of the General Fund budget.
- While the Public Works General Fund portion is only 10%, it is important to note that other functions of the department are accounted for in other funds such as the Water, Sewer and other special funds.

General Fund Operating Expenditures by Department
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 101 Wages & Benefits 19,457,515 22,108,355 25,216,188 24,289,564 24,177,311 27,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11,177,997 12,219,249 101 Capital Outlay 95,613 39,802 13,005 305,400 155,900 258,000 101 Other Expenses - - - - - -
101 Transfer Out - - - - - -
101 Capital Projects - - - 795,000 170,000 -
101 - General Fund Total 26,230,381 28,023,640 32,725,100 38,068,183 35,681,208 39,487,055 Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 118,903 City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - - 6,615 480,230 415,995 496,105
City Clerk 113,311 115,512 - 470,283 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 - 898,923 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 - 833,200 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 653 55,009 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - - 170,000 -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,487,055 2 - 35
2 - 36

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 18
FY 2023/2024 Budget Policies Draft

PURPOSE STATEMENT
To enhance fiscal transparency and maintain and improve fiscal sustainability, the City of South Pasadena annually adopts fiscal policies to establish a framework to ensure a balanced budget, maintain healthy reserves, appropriately fund the City’s infrastructure needs, establish fees and charges, and ensure compliance with City Council directives. This policy is adopted annually as part of the Budget adoption process and may be revised by City Council action.

1. ANNUAL BUDGET
The City adopts an annual budget. The City’s fiscal year starts on July 1st and concludes on June 30th. The annual budget for the new fiscal year will be adopted before June 30th.

The following are key elements of the City’s budget and budget process:
● Budgetary appropriations are made by the City Council, through formal budget adoption. ● The City Manager submits the Proposed Budget to the City Council no later than the final City Council meeting in May.
● The budget is adopted by the City Council before June 30th, following a public meeting where constituents are given an opportunity to comment on the Proposed Budget. ● Prior to consideration by the City Council, the Proposed Budget will be reviewed by the Finance Commission.

2. BALANCED BUDGET
The City strives to maintain a balanced operating budget for all governmental funds (all funds except the enterprise funds), with total on-going revenues equal to or greater than total on-going expenditure, so that at year end all these funds have a positive fund balance and the General Fund balance is maintained.
● The budget is balanced at the individual fund level. The estimated revenue sources must be sufficient to cover proposed uses.
● Ongoing operations are funded by recurring revenues.
● City policies on reserve requirements for specific funds are adhered to in the budget. ● If shortfalls are projected after the budget adoption, during quarterly financial reviews, the City Manager will present a plan to address such shortfalls with sustainable measures in order to achieve a balanced budget by fiscal year-end. ● Non-recurring revenues or one-time funding may be used to balance the budget during economic downturns, or as a result of unforeseen events.

3. APPROPRIATIONS AND BUDGETARY CONTROL
The City Council holds public hearings and adopts the City’s annual budget and may modify appropriations with majority approval. During the fiscal year, any budget adjustments (increases in appropriations at the fund level) that cannot wait for the MidYear review or that exceed the City Manager’s budget authority described below, must be submitted by the City’s departments for City Council review and approval. The review and approval may occur at any City Council meeting, at the request of staff or the City Council. The City Council approves any revisions that increase the total budgeted expenditures or revenues at the fund level, and any changes to permanent and full-time positions.
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CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 19
The legal level of expenditures is controlled at the fund level, and appropriations lapse at the end of each fiscal year. Re-appropriation by the City Council only occurs for multi-year infrastructure and capital projects.

Department Heads may, without Council approval, amend individual line items within any fund in the maintenance and operations portions of the budget without increasing total appropriations for that division. The City Manager may, without Council approval, amend individual line items within any fund, and between divisions and programs, in the personnel costs, maintenance and operations, capital outlay and capital projects portions of the budget without increasing total appropriations for that fund.

4. GENERAL FUND RESERVES
General Fund Reserves are described as:
● Unassigned Fund Balance - These reserves are in spendable form and may become either restricted, committed, or assigned. The City strives to attain a General Fund undesignated fund balance equal to a minimum 30% of General Fund revenues at year end.
● Assigned Fund Balance – These reserves are set aside or earmarked for particular purposes, and the authority to designate these reserves can be delegated, and may take less formal action to limit how the reserves are used.
● Restricted Fund Balance – These reserves are subject to restrictions that are legally enforceable by outside parties, such as bondholders.
● Committed Fund Balance – These reserves are designated by the City Council, and are designated for specific purposes, through formal action. Committed balances can be modified by the City Council taking formal action.

Committed (Designated) Reserves shall be reviewed and designated annually by the City Council prior to Budget adoption. Upon designation of a reserve for a specific purpose, the Council will ensure the following:
● The purpose of the reserve will be specified at the time of designation. ● The City Council will also identify whether the designation is a one-time designation or whether an amount specified by the City Council will be added to the designated reserve on an annual basis.
● Nothing limits the City Council’s authority to un-designate, or re-designate any General Fund Designated Reserve for another governmental purpose, pursuant to formal City Council action.

5. ENTERPRISE FUND
The City requires the water, sewer, and golf course enterprise funds be self-supporting.

The City recognizes that enterprise funds function with accounting practices that are different from those used by governmental funds. Therefore, for enterprise funds, the City will strive to maintain operating budgets that produce annual net revenues that meet or exceed the compliance requirements of debt coverage rations generally.

The sewer fund was recognized as an enterprise fund starting in FY 2009/10, with the requirement of self-supporting funding. Water and sewer rate increases will assure that revenues exceed operating expenditures, including debt service. Budgeted water capital projects will be paid from a $37.8 million 2016 Water Bond issuance. Bond debt service will be 2 - 38

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 20
paid out of water revenues. Sewer revenues along with a revolving loan from the State will pay for sewer capital improvements.

The Water Fund will maintain a reserve equal to 30% of revenues. The Sewer fund will maintain a reserve equal to 30% of revenues.

6. INFRASTRUCTURE
The City maintains a long-range fiscal perspective through the use of a Capital Improvement Program to maintain the quality of City infrastructure, including streets, sidewalks, sewers, drains, lighting, buildings, parks, and trees. The City Council adopts capital projects budgets and may modify appropriations with majority approval. All changes in appropriations at the fund level during the year must be submitted to the City Council for approval.

Beginning in FY 2013/14, the City’s goal has been to commit a minimum of $2,000,000 per year towards street improvements. This amount has fluctuated based upon available resources

7. ACCOUNTING AND REPORTING STANDARDS
The City will comply with all requirements of generally accepted accounting principles, and will publish an Annual Comprehensive Financial Report (ACFR) in compliance with generally accepted accounting principles, prepared in coordination with our independent auditors, no later than the first quarter of each calendar year. The ACFR, along with the Auditor’s report on internal controls and compliance, will be presented to the City Council at a public meeting, after first being presented to the Finance Commission. The City shall endeavor to achieve audits with minimal auditor findings in the form of significant deficiencies. The City shall swiftly and thoroughly respond, to auditor findings of material weakness.

8. MIDYEAR AND INTERIM FINANCIAL REPORTING
The City will publish a midyear budget update in March of each year. The midyear budget update shall present estimated outcomes and the implications for the budget year. The report shall give attention to the financial issues and policy matters anticipated to have the most significant short and long-term financial planning importance to the City Council. Pursuant to the content of the midyear report, the City Council shall provide specific and general direction to staff for short- and long-term budgetary planning.

To comply with the policy, the City Manager will ensure the following:
● The midyear budget update will be presented to the City Council in February or March of each year.
● At the midyear budget update, staff will present to the City Council any necessary adjustments to the budget. The adjustments are based on additional funding, or major changes in revenues or expenditures, or previously approved budget adjustments. ● Monthly budget updates will be provided to the City Council starting in the Spring of 2023.

9. RISK MANAGEMENT
The City will identify and quantify all areas of financial and operating risk, and prepare contingencies for those risks, including legal liabilities, infrastructure maintenance, 2 - 39

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 21
emergency response, and contract and employee obligations. The City will work with the City’s insurance providers to seek full coverage of actuarially projected needs.

Liability and Workers Compensation liability is reported in accordance with GASB 10, and further explained below.
● The City manages risk through a combination of purchased insurance and selfinsurance. ● The City self-insured workers’ compensation claims with a self-insured retention of $125,000 and general/auto liability claims, with a self-insured retention of $100,000 per covered claim. Excess workers’ compensation and general/auto liability insurance coverage shall be purchased.
● An annual actuarial study shall be conducted to provide an estimate of the self-insured liability to be recorded by the City in accordance with Governmental Accounting Standards Board Statement No. 10. This statement requires the City to accrue a liability on its financial statements for a reasonable estimate of the cost of claims and expenses associated with all reported and unreported claims.
● The City’s goal is to maintain reserves to fund its outstanding self-insured liabilities at the minimum level of 70 percent.
● The City shall maintain a Self-Insurance Fund to both fund the liability reserve and workers compensation, and recover all associated risk management costs, including claim payments, insurance premiums and any deductibles, and claim administration (internal and external). The fund’s revenues shall be generated through assessments to City funds based on their claim experience and outstanding liabilities. These departmental assessments shall be evaluated annually and adjusted as needed. ● Staff shall report to the Finance Commission and City Council at least annually on the claims processed, amounts paid, and steps taken to manage and reduce the City’s risk and liability.

10. DEBT AND INVESTMENTS
The City will consider the use of debt for long-term capital assets when the cost of debt is lower than the City’s investment return, and when operating revenues are available to pay the debt. We will maximize the investment return on City Cash balances within the higher concerns of safety and liquidity. An investment policy will be submitted annually to the City Council for review and adoption in September or October of each year. The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy.

Annually, the Investment Policy is reviewed by the City’s Finance Commission, prior to being approved by the City Council. Additionally, the City Treasurer shall provide monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.

11. CONTROL OF FINANCIAL ASSETS
All financial assets will be under the direct authority of the City Treasurer and Finance Director. Regarding Capital Assets, the City will capitalize assets and equipment with individual minimum value of $5,000 for non-infrastructure assets, and $25,000 for infrastructure assets.
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CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 22

12. SCHEDULE OF FEES FOR SERVICES
The City will publish, and the Finance Department will update, the schedule of fees for services as a component of the annual budget. The Fee Schedule will be reviewed by the Finance Commission prior to implementation each July 1st. .

13. LONG-TERM LIABILITIES
The City shall evaluate long-term liabilities (debt borrowing, compensated absences, claims and judgements, pensions, post-employment benefits (OPEB), on a case by case basis. The City will work with the California Public Employee Retirement System and the City’s insurance providers to seek full coverage of actuarially projected needs.

Funding is budgeted on a pay-as-you-go basis for leave liabilities, and retiree health insurance costs. In accordance with GASB 45, a third-party actuarial valuation of the City’s liability for annual retiree medical costs has been completed every two years since FY 2008/09.

14. GANN APPROPRIATIONS LIMIT
The City will annually adopt a Resolution establishing the City’s appropriation limit (the Gann Limit) calculated in accordance with Article x111-B of the constitution of the State of California Government code and any other voter approved amendments or state legislation that affects the City’s appropriations limit. The Gann Limit will be adopted by Resolution.

The City is restricted to an amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules.

Alternatively, an excess of one year, may by offset against a deficit in the following year. 2 - 41
2 - 42

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 23
FY22/23 Fund Balance
Fund Description Beginning Fund
Balance
Year-End
Revenues
Year-End
Expenditures
Transfers
In Transfers Out Reserve
Adjustments
Ending
Fund Balance
101 General Fund (Undesignated) 18,931,422 36,588,626 35,681,208 - 2,210,847 1,772,000 19,399,993 101 GF (Council Designated Reserves) 6,299,941 - - - - (1,834,998) 4,464,943 101 GF (Council Assigned Reserves) - 62,998 62,998
103 Insurance Fund (1,952,514) 3,220,620 4,686,289 1,489,285 - - (1,928,898) 104 Street Improvements Program 2,358,321 - 55,183 - - - 2,303,138 105 Facilities & Equip. Replacement 2,470,794 34,844 231,853 - - - 2,273,785 106 Technology Surcharge 23,225 28,000 - - - - 51,225
108 SR 110 Gen Fund Reserve - - 100,000 338,483 - - 238,483 110 OPEB Trust Fund 1,141,509 56,308 1,000 - - - 1,196,817 201 MTA Pedestrian Improvement (29,951) - - - - - (29,951) 205 Prop "A" 1,858,066 657,124 696,249 - - - 1,818,941
206 SLFRF Fund 3,029,618 3,029,618 2,560,519 - - - 3,498,717 207 Prop "C" 1,217,459 538,724 276,799 - - - 1,479,384
208 TEA/Metro 151,469 2,136 - - - - 153,605
209 Carlyle Library Bequest - 2,800,000 - - - - 2,800,000 210 Sewer 5,178,182 1,922,864 836,150 - 425,808 - 5,839,089 211 CTC Traffic Improvement - - - - - - -
213 SB2 Planning Grant - 50,000 50,000 - - - -
214 Rogan HR5394 Grant - - - - - - -
215 Street Light & Landscape 94,009 887,644 1,328,283 383,079 - - 36,449 217 Public, Educ. & Gov't. Fund 189,911 10,195 - - - - 200,106 218 Clean Air Act 153,513 35,407 - - - - 188,920
219 CalRecycle Local Asst. Grant - - - - - - -
220 Business Improvement Tax (15,609) 91,125 112,000 - - - (36,484) 223 Gold Line Mitigation Fund 63,408 894 - - - - 64,302 226 Mission Meridian Public Garage (362,057) - 9,100 - - - (371,157) 228 Housing Authority 116,972 48,284 11,700 - - - 153,556 230 State Gas Tax 919,457 705,028 836,175 - - - 788,310 232 County Park Bond (210,465) 61,500 61,500 - - - (210,465) 233 Measure R 1,443,120 22,668 44,927 - - - 1,420,861
236 Measure M 1,796,106 469,472 152,362 - - - 2,113,216 237 Road Maint. & Rehab. Acct. 1,242,193 604,433 - - - - 1,846,626 238 MSRC Grant (152,986) - 4,550 - - - (157,536)
239 Measure W 281,223 258,815 285,608 - - - 254,430
241 Measure H (87,699) 18,000 - - - - (69,699)
242 Prop C Exchange (345,047) 180,188 17,093 - - - (181,951) 245 Bike & Pedestrian Paths - - - - - - -
248 BTA Grants (416,948) - - - - - (416,948)
249 Open Streets Grant (311,796) - - - - - (311,796)
255 Capital Growth 588,529 48,537 100,000 - - - 537,066 260 CDBG (2,584) - - - - - (2,584)
270 Asset Forfeiture 232,477 3,278 60,000 - - - 175,755 272 Police Grants - State (COPS) 389,869 227,116 130,000 - - - 486,985 274 Homeland Security Grant (146,371) - - - - - (146,371) 275 Park Impact Fees 805,885 111,582 51,255 - - - 866,212 276 Historic Preservation Grant 5,627 79 - - - - 5,706
277 HSIP Grant (228,661) 69,397 372,256 - - - (531,520) 278 Housing Element Grant - - - - - - -
295 Arroyo Seco Golf Course 2,038,860 1,279,000 1,336,882 - - - 1,980,978 310 Sewer Capital Projects (386,424) - 425,808 425,808 - - (386,424) 327 2000 Tax Allocation Bonds 924,867 - - - - - 924,867 500 Water 84,113,145 9,716,510 7,033,455 - 3,006,226 - 83,789,974 503 Water Efficiency Fund 977,507 162,284 174,193 - - - 965,598 505 2016 Water Revenue Bonds (32,554,670) - 2,500,300 2,448,838 - - (32,606,132) 506 SRF Loan - Water (171,384) - 264,966 - - - (436,350) 510 Water & Sewer Impact Fees 1,057,608 75,702 - - - - 1,133,310 550 Public Financing Authority (4,080,707) - 531,676 557,388 - - (4,054,995) 927 Redev. Obligations Trust Fund 132,278 196,500 196,500 - - - 132,278 98,770,697 64,212,502 61,215,838 5,642,881 5,642,881 - 101,767,361 227 Successor Agency to CRA (206,373) - 200,193 - - - (406,566) Successor Agency Total (206,373) - 200,193 - - - (406,566) TOTAL CITY & CRA 98,564,324 64,212,502 61,416,031 5,642,881 5,642,881 - 101,360,795 2 - 43

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 24
FY22/23 Reserves Balance
DESIGNATED RESERVES FY 22-23
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund Match) 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,834,998 4,464,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Stables CIP Reserve 62,998 62,998
Total: - 62,998 - 62,998
2 - 44

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 25
FY23/24 Fund Balance
Fund Description Beginning Fund Balance Year-End Revenues Year-End Expenditures Transfers In Transfers Out ReserveAdjustments
Ending
Fund Balance
101 General Fund (Undesignated) 19,399,993 39,563,231 39,487,055 4,693 2,189,171 500,000 17,791,691 101 GF (Council Designated Reserves) 4,464,943 - - - - (500,000) 3,964,943 101 GF (Council Assigned Reserves) 62,998 - - - - - 62,998 -
103 Insurance Fund (1,928,898) 3,671,883 3,566,267 - - - (1,823,282) 104 Street Improvements Program 2,303,138 - - - 2,303,138 - 0 105 Facilities & Equip. Replacement 2,273,785 44,395 531,502 144,225 1,525,097 - 405,805 106 Technology Surcharge 51,225 32,000 - - - - 83,225
108 SR 110 Gen Fund Reserve 238,483 - - - 70,474 - 168,009 110 OPEB Trust Fund 1,196,817 58,560 1,000 - - - 1,254,378 201 MTA Pedestrian Improvement (29,951) - - - - - (29,951) 205 Prop "A" 1,818,941 821,973 988,275 - - - 1,652,639
206 SLFRF Fund 3,498,717 - 3,498,717 - - - -
207 Prop "C" 1,479,384 661,776 - - 300,000 - 1,841,160
209 Carlyle Library Bequest 2,800,000 - - - - - 2,800,000 208 TEA/Metro 153,605 2,722 - - - - 156,327
210 Sewer 5,839,089 2,288,250 1,240,680 - 958,308 - 5,928,350 211 CTC Traffic Improvement - - - - - - -
213 SB2 Planning Grant - 135,000 - - 135,000 - -
214 Rogan HR5394 Grant - 1,087,899 - - 1,087,899 - 0
215 Street Light & Landscape 36,449 905,062 1,715,682 774,171 - - 0 217 Public, Educ. & Gov't. Fund 200,106 11,433 - - - - 211,539 218 Clean Air Act 188,920 36,011 - - - - 224,931
219 CalRecycle Local Asst. Grant - - - - - - -
220 Business Improvement Tax (36,484) 91,875 133,500 - - - (78,109) 223 Gold Line Mitigation Fund 64,302 1,139 - - - - 65,441 226 Mission Meridian Public Garage (371,157) - 15,000 - - - (386,157) 228 Housing Authority 153,556 49,427 16,200 - 30,000 - 156,783 230 State Gas Tax 788,310 784,432 1,348,761 - 200,000 - 23,981 232 County Park Bond (210,465) 118,000 118,000 - - - (210,465) 233 Measure R 1,420,861 506,776 128,472 - 300,000 - 1,499,166 234 Measure M-MAT - 475,000 - - 475,000 - -
236 Measure M 2,113,216 577,234 228,472 - 204,062 - 2,257,916 237 Road Maint. & Rehab. Acct. 1,846,626 691,569 - - 585,093 - 1,953,102 238 MSRC Grant (157,536) 246,925 - - 246,925 - (157,536) 239 Measure W 254,430 257,722 313,138 - 292,500 - (93,485) 240 Measure M MSP - 250,000 - - 250,000 - -
241 Measure H (69,699) 18,500 - - - - (51,199)
242 Prop C Exchange (181,951) - - - - - (181,951)
243 Measure R- MIP - 475,000 - - 475,000 - -
245 Bike & Pedestrian Paths - 31,103 - - 25,000 - 6,103 247 SGVCOG Grants - 45,000 45,000 - - - -
248 BTA Grants (416,948) - - - - - (416,948)
249 Open Streets Grant (311,796) - - - - - (311,796)
255 Capital Growth 537,066 70,877 - - 70,474 - 537,468
260 CDBG (2,584) 427,381 19,599 - 407,782 - (2,584)
270 Asset Forfeiture 175,755 4,177 60,000 - - - 119,933 272 Police Grants - State (COPS) 486,985 233,566 178,011 - - - 542,540 274 Homeland Security Grant (146,371) - - - - - (146,371) 275 Park Impact Fees 866,212 174,757 - - 1,025,000 - 15,969 276 Historic Preservation Grant 5,706 101 - - - - 5,807 277 HSIP Grant (531,520) 307,862 - - 251,507 - (475,165) 278 Housing Element Grant - 4,000 - - - - 4,000
281 CA State Library Building Forward - 368,445 - - 368,445 - - 295 Arroyo Seco Golf Course 1,980,978 1,649,650 1,245,087 - 730,593 - 1,654,948 310 Sewer Capital Projects (386,424) - 425,808 425,808 - - (386,424) 327 2000 Tax Allocation Bonds 924,867 - - - - - 924,867 400 Capital Improvement Projects Fund - - 16,518,071 16,518,071 - - - 500 Water 83,789,974 15,532,978 9,813,920 - 5,970,826 - 83,538,207 503 Water Efficiency Fund 965,598 282,158 364,442 - 420,000 - 463,314 505 2016 Water Revenue Bonds (32,606,132) - 2,501,050 2,501,050 - - (32,606,132) 506 SRF Loan - Water (436,350) - 264,966 - - - (701,316) 510 Water & Sewer Impact Fees 1,133,310 209,172 - - - - 1,342,482 550 Public Financing Authority (4,054,995) - 529,276 529,276 - - (4,054,995) 927 Redev. Obligations Trust Fund 132,278 196,600 196,600 - - - 132,278 101,767,361 73,401,624 85,492,549 20,897,294 20,897,294 - 89,676,436 227 Successor Agency to CRA (406,566) 196,600 200,600 - - - (410,566) Successor Agency Total (406,566) 196,600 200,600 - - - (410,566) TOTAL CITY & CRA 101,360,795 73,598,224 85,693,149 20,897,294 20,897,294 - 89,265,870 2 - 45

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 26
FY23/24 Reserves Balance
DESIGNATED RESERVES FY 22-23
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
Total: 4,464,943 - 500,000 3,964,943
ASSIGNED RESERVES FY 22-23
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Stables CIP Reserve 62,998 - 62,998
Total: 62,998 - - 62,998
2 - 46

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 27
FY23/24 Transfers In
Fund Name Description Amount
101 General Fund Accounting Adjustment 4,693
Total Fund 101 4,693
105 Facil. & Equip. Replacement Tesla Lease Model Y 144,225 Total Fund 105 144,225
215 Street Light & Landscape Transfer to cover deficit (per Council) 774,171 Total Fund 215 774,171
310 Sewer Debt Service Principle 253,262
310 Sewer Debt Service Interest 172,546
Total Fund 310 425,808
400 CIP Grevalia&Berkshire Pocket Park 825,000
400 CIP Fremont/Huntington MAT Project 475,000
400 CIP VoiP Phone System Installation 180,000
400 CIP Golf Course Netting Replacemen 730,593
400 CIP North-South Corridor ITS Dploy 1,228,848
400 CIP CD Permit Management Software 260,000
400 CIP CD Record Scan & Doc Managmnt -
400 CIP City/Civic EV Charging System 352,700
400 CIP Arroyo Park EV Charging System -
400 CIP Fair Oaks Traffic Signal Const 13,042
400 CIP Street Repairs - 2023 3,886,102
400 CIP 825 Mission Yard Security Gate 160,000
400 CIP Citywide Facility Repair 366,271
400 CIP FD Front Bay Door Replacement 80,000
400 CIP PD Locker/Restroom Improvement 190,000
400 CIP PD Improvements 17,000
400 CIP PD Briefing Room Update 19,000
400 CIP PD1st Floor Inter Paint/Drywal 13,000
400 CIP War Memorial Audio/Vis. Equipm -
400 CIP Pocket Park Construction -
400 CIP ADA Sidewalk Repairs 407,782
400 CIP War Memorial HVAC Repairs 25,000
400 CIP Rec. Facilities Key System -
400 CIP Fair Oaks ITS Project -
400 CIP Grevelia/Fair Oaks Int. Imprv 50,000
400 CIP Ann. Water Main Repairs 2,000,000
400 CIP Library HVAC Repairs 254,100
400 CIP Library ADA Ramp, Light. & Imp 20,000
400 CIP Water Facil. Site Improvements 88,000
400 CIP Advanced Metering Infr. (AMI) 150,000
400 CIP Pedestrian Crossing Devices 200,000
400 CIP Rect. Rapid Flashing Beacons 264,962
400 CIP Rio Hondo LRS Alham, Wash Trtm 5,000
400 CIP EV Charging Station (MSRC) -
400 CIP Citywide Facilities Assessment/ Security Enh. 226,876 400 CIP Library Security Camera System 20,000
TRANSFERS IN FY 23-24
2 - 47

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 28
FY23/24 Transfers In
Fund Name Description Amount
400 CIP CMMS/Work Order System/GIS 115,000
400 CIP Elevated Tanks-Raymond/Bilikie 120,000
400 CIP Sewer Sys. Rep., Rehab&Replace 475,000
400 CIP Westside Reservoir 525,000
400 CIP Climate Action Plan 120,000
400 CIP FD Diesel Exhaust System Replacement 50,000
400 CIP 308 San Pascual Residence Improvements 30,000
400 CIP Agenda Management System 50,000
400 CIP City Website System & Design 60,000
400 CIP Library Facility Improvements 100,514
400 CIP Library Roof 291,781
400 CIP Library Master Plan 150,000
400 CIP Parks Master Plan 150,000
400 CIP Snake Trail Improvements 50,000
400 CIP Senior Center Flooring 60,000
400 CIP Arroyo Seco San Rafael & San Pascual Projects 437,500 400 CIP Huntington Drive Green Street 250,000
400 CIP City Hall Stormwater Project 500,000
400 CIP Fremont/Huntington MIP Project 475,000
Total Fund 400 16,518,071
505 Water Rev Bonds Debt Service - Fees 1,250
505 Water Rev Bonds Issuance Cost Expense -
505 Water Rev Bonds Debt Service - Principal 1,035,000
505 Water Rev Bonds Debt Service - Interest 1,414,588
505 Water Rev Bonds Def Loss Amort Expense 258,250
505 Water Rev Bonds Premium Amort Expense - 2016 (208,038) Total Fund 505 2,501,050
550 Public Financing Authority Debt Service - Fees 2,000 550 Public Financing Authority Debt Service-Professional Svc - 550 Public Financing Authority Debt Service - Principal - 2013 450,000 550 Public Financing Authority Debt Service - Interest - 2013 104,988 550 Public Financing Authority Premium Amort Expense - 2013 (27,712) Total Fund 550 529,276
Total Transfer In 20,897,294
TRANSFERS IN FY 23-24
2 - 48

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 29
FY23/24 Transfers Out
Fund Name Description Amount
101 General Fund VoiP Phone System Installation 180,000 101 General Fund CD Permit Management Software 125,000
101 General Fund City/Civic EV Charging System 250,000
101 General Fund Agenda Management System 50,000
101 General Fund City Website System & Design 60,000
101 General Fund City Hall Stormwater Project 300,000
101 General Fund Arroyo Seco San Rafael & San Pascual Projects 300,000 101 General Fund Cover deficit for Landscape & Lighting Maintenance 774,171 101 General Fund Library Master Plan 150,000
Total Fund 101 2,189,171
104 Street Imp. Prog. Street Repairs - 2023 2,298,445
104 Street Imp. Prog. Accounting Adjustment 4,693
Total Fund 104 2,303,138
105 Facil. & Equip. Replacement 825 Mission Yard Security Gate 160,000 105 Facil. & Equip. Replacement Citywide Facility Repair 366,271 105 Facil. & Equip. Replacement FD Front Bay Door Replacement 80,000 105 Facil. & Equip. Replacement PD Locker/Restroom Improvement 190,000 105 Facil. & Equip. Replacement PD Improvements 17,000
105 Facil. & Equip. Replacement PD Briefing Room Update 19,000 105 Facil. & Equip. Replacement PD1st Floor Inter Paint/Drywal 13,000 105 Facil. & Equip. Replacement War Memorial HVAC Repairs 25,000 105 Facil. & Equip. Replacement Library HVAC Repairs 109,263 105 Facil. & Equip. Replacement Library ADA Ramp, Light. & Imp 20,000 105 Facil. & Equip. Replacement Citywide Facilities Assessment/ Security Enh. 226,876 105 Facil. & Equip. Replacement Library Security Camera System 20,000 105 Facil. & Equip. Replacement FD Diesel Exhaust System Replacement 50,000 105 Facil. & Equip. Replacement Library Facility Improvements 43,221 105 Facil. & Equip. Replacement Library Roof 125,466
105 Facil. & Equip. Replacement Senior Center Flooring 60,000 Total Fund 105 1,525,097
108 SR 110 GF Reserve North-South Corridor ITS Dploy 70,474 Total Fund 108 70,474
207 Prop C Street Repairs - 2023 300,000
Total Fund 108 300,000
210 Sewer CMMS/Work Order System/GIS 57,500
210 Sewer Sewer Sys. Rep., Rehab&Replace 475,000
210 Sewer Debt Service - Principal 253,262
210 Sewer Debt Service - Interest 172,546
Total Fund 210 958,308
213 SB2 Planning Grant CD Permit Management Software 135,000 Total Fund 213 135,000
214 Rogan HR5294 Grant North-South Corridor ITS Dploy 1,087,899 Total Fund 214 1,087,899
TRANSFERS OUT FY 23-24
2 - 49
: : I

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 30
FY23/24 Transfers Out
Fund Name Description Amount
228 Housing Authority 308 San Pascual Residence Improvements 30,000 Total Fund 228 30,000
230 Gas Tax Street Repairs - 2023 200,000
Total Fund 230 200,000
233 Measure R Street Repairs - 2023 300,000
Total Fund 233 300,000
234 Measure M-MAT Fremont/Huntington MAT Project 475,000 Total Fund 234 475,000
236 Measure M Street Repairs - 2023 177,565
236 Measure M Rect. Rapid Flashing Beacons 26,497
Total Fund 236 204,062
237 RMRA Street Repairs - 2023 585,093
Total Fund 237 585,093
238 MSRC Tesla Lease Model Y 144,225
238 MSRC City/Civic EV Charging System 102,700
Total Fund 238 246,925
239 Measure W Rio Hondo LRS Alham, Wash Trtm 5,000
239 Measure W Arroyo Seco San Rafael & San Pascual Projects 37,500 239 Measure W Huntington Drive Green Street 250,000
Total Fund 239 292,500
240 Measure M MSP Pedestrian Crossing Devices 200,000
240 Measure M MSP Grevelia/Fair Oaks Int. Imprv 50,000
Total Fund 240 250,000
243 Measure R - MIP Fremont/Huntington MIP Project 475,000 Total Fund 243 475,000
245 Bike & Pedestrian Path Street Repairs - 2023 25,000 Total Fund 245 25,000
255 Capital Growth North-South Corridor ITS Dploy 70,474 Total Fund 255 70,474
260 CDBG ADA Sidewalk Repairs 407,782
Total Fund 260 407,782
275 Park Impact Fees Grevalia&Berkshire Pocket Park 825,000 275 Park Impact Fees Parks Master Plan 150,000
275 Park Impact Fees Snake Trail Improvements 50,000
Total Fund 275 1,025,000
277 HSIP Grant Fair Oaks Traffic Signal Const 13,042
277 HSIP Grant Rect. Rapid Flashing Beacons 238,465
Total Fund 277 251,507
281 CA State Library Bld. Forward Library HVAC Repairs 144,837 281 CA State Library Bld. Forward Library Facility Improvements 57,293 281 CA State Library Bld. Forward Library Roof 166,315
Total Fund 281 368,445
295 Arroyo Seco Golf Golf Course Netting Replacemen 730,593 Total Fund 295 730,593
TRANSFERS OUT FY 23-24
2 - 50

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 31
FY23/24 Transfers Out
Fund Name Description Amount
500 Water Ann. Water Main Repairs 2,000,000
500 Water Water Facil. Site Improvements 88,000
500 Water Advanced Metering Infr. (AMI) 150,000
500 Water CMMS/Work Order System/GIS 57,500
500 Water Elevated Tanks-Raymond/Bilikie 120,000
500 Water Westside Reservoir 525,000
500 Water Debt Service - Fees 1,250
500 Water Debt Service - Principal 1,035,000
500 Water Debt Service - Interest 1,414,588
500 Water Def Loss Amort Expense 258,250
500 Water Premium Amort Expense - 2016 (208,038)
500 Water Debt Service - Fees 2,000
500 Water Debt Service - Principal - 2013 450,000
500 Water Debt Service - Interest - 2013 104,988
500 Water Premium Amort Expense - 2013 (27,712)
Total Fund 500 5,970,826
503 Water Efficiency Climate Action Plan 120,000
503 Water Efficiency City Hall Stormwater Project 300,000 Total Fund 503 420,000
Total Transfer Out 20,897,294
TRANSFERS OUT FY 23-24
2 - 51
2 - 52

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 32
Revenue Detail Actual Actual Actual Budgeted Estimated Proposed Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4000-000 Property Tax - Current Secured 11,578,594 12,386,279 12,823,306 13,425,000 13,758,186 14,543,151 4010-000 Property Tax - Unsecured 115,324 435,198 759,197 416,300 416,300 448,243 4015-000 Property Tax - Residual SA 133,780 101,674 213,625 135,000 135,000 139,050 4020-000 Property Tax - Prior Years (29,505) (23,528) 2,129 (25,000) 3,000 3,090 4030-000 Property Tax - Int & Pen 35,319 45,544 51,961 30,000 30,000 30,900 4035-000 Property Tax - Postponement - 18,790 29,653 - - 30,542 4040-000 Highway Rental 117,783 112,115 112,334 112,114 112,114 115,477 4050-000 Homeowners Exemption 60,796 58,805 58,841 60,000 60,000 61,800 4060-000 Supplemental - Sec/Unsec 333,877 320,286 409,925 310,000 310,000 422,223 5002-000 Motor Vehicle In Lieu Adj. 3,145,589 3,318,155 3,445,099 3,676,954 3,713,192 3,905,907 Property Tax 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 4150-000 Library Special Tax 342,237 347,931 364,223 360,000 360,000 375,149 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 4200-000 Sales & Use Tax 2,149,095 2,398,132 2,730,069 2,892,000 2,949,321 2,972,321 4200-002 Sales Tax - Measure A 412,661 2,407,750 2,993,038 3,114,000 3,022,000 3,121,000 4201-000 PSAF - Prop 172 Sales Tax 302,718 326,764 373,506 340,000 340,000 384,712 Sales Tax 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 4230-001 Utility Tax - Water 774,712 960,932 844,642 1,079,703 860,095 903,100 4230-002 Utility Tax - Electric 1,429,355 1,562,810 1,750,422 2,000,000 1,960,473 2,136,916 4230-003 Utility Tax - Gas 450,337 489,887 590,186 570,000 570,000 643,302 4230-004 Utility Tax - Telephone 584,161 410,435 417,483 400,000 400,000 396,609 4230-006 Utility Tax - Cable 206,889 314,466 272,535 250,000 272,535 272,535 Utility Users Tax 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 4210-001 Franchise - Refuse 556,224 553,981 575,957 567,350 567,350 593,236 4210-002 Franchise - Cable TV 185,465 228,125 223,941 226,000 226,000 230,659 4210-003 Franchise - Electric - 155,020 163,883 159,650 159,650 168,800 4210-004 Franchise - Gas 53,149 58,579 63,688 54,000 54,000 68,783 4220-000 Real Property Transfer 155,292 204,703 262,064 210,000 210,000 210,000 Other Taxes 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 4400-000 Business License 359,324 386,163 381,395 434,000 381,500 391,000 4405-000 Business License SB1186 Fee 9,445 9,779 9,353 9,000 9,000 9,400 4420-000 Bus Lic Penalties & Trans 16,075 6,011 5,497 5,000 11,000 8,000 4440-000 Tobacco Retail Permit 480 240 960 480 - -
4460-000 Parking Permits 360,898 283,235 280,095 350,000 247,000 252,000 4445-000 Filming Permits 67,487 80,498 86,130 60,000 83,000 85,000 4465-001 Fire Permits 5,015 14,418 19,453 4,000 11,450 12,000 4470-001 Grading Permits 362 - - 300 - 300
4470-002 Street / Curb Permits 27,117 27,793 25,231 30,000 21,827 30,000 4470-004 Street Closure Permits 5,672 - 4,461 3,000 - 3,000 4470-005 Newsrack Permits 573 - 462 500 - 500
4480-000 FOG Wastewater Permit 9,248 142 1,045 7,000 - 5,000 Licenses & Permits 861,697 808,280 814,081 903,280 764,777 796,200 4600-000 Vehicle Code Fines 46,821 34,108 48,049 30,000 18,000 18,500 4610-000 Parking Citations 207,821 100,057 (437) 100,000 37,000 38,000 4620-000 Other Court Fines 9,959 9,284 4,679 10,000 1,500 1,500 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 4800-000 Interest Income 299,006 238,731 224,197 181,000 509,664 950,437 4802-000 Gain / Loss on Investments 7,853 25,833 (11,890) - - - 4805-000 Unrealized Gain / Loss 201,885 (261,442) (1,125,662) - - - 4815-000 Chamber Farmers Mkt Cap Impr 2,250 4,665 11,572 3,000 6,455 5,022 4820-000 Rental - Stables 73,149 106,240 129,316 100,000 140,000 140,000 4820-001 Rental - Stables - CIP Rsv 7,678 48,693 69,608 55,000 60,000 60,000 4825-000 Rental - Tennis 63,700 79,100 78,896 75,600 98,000 108,000 4825-001 Rental - Tennis - CIP Rsv 700 4,900 - 8,400 - - 4830-001 Rental - Cellular Site - 4,374,440 - - - -
4830-002 Rental - Cell Phone Site 44,536 23,013 - - - - 4830-003 Rental - Cell Site - AT&T 32,392 15,062 - - - - 4830-004 Cell Phone - CW/Bilicke 33,142 20,188 - - - -
4830-005 Cell Phone - Verizon - San Pascual 29,477 17,524 26,197 - - - 4830-006 Cell Phone - Cingular OG 36,538 14,617 - - - - 4830-009 Cell Phone - Cingular ASP 35,187 16,090 - - - - 4830-010 Cell Phone - Verizon - MH 22,309 10,416 - - - - 4840-000 Rental - War Memorial Building 26,146 (600) 23,707 50,000 30,000 32,000 4850-000 Rental - Eddie Park 3,541 - 1,415 3,000 2,000 2,000 4860-000 Rental - Library Comm Room 11,108 2,954 4,182 2,000 19,853 20,000 4870-000 Rental - Racquet Ball Ctr - - - - - -
4885-000 Rental - Sr Citizen Ctr 2,616 - 2,098 3,000 10,000 12,000 2 - 53

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 33
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4890-000 Rental - Farmer's Market 5,625 11,662 12,617 5,000 16,137 12,555 4891-000 Rental - Orange Grove 2,861 - - 2,500 - -
4892-000 Rental - Misc 36,784 35,730 43,647 5,000 - -
4893-000 Rental - Batting Cages 9,787 1,153 12,642 10,000 - - 4894-000 Rental - Youth House 1,712 - 2,079 5,000 2,000 3,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 5000-000 Motor Vehicle In Lieu 20,772 - - - - -
5400-000 Sale of Property 1,167 993 4,314 - - -
5020-000 State Reimb - Police Training 14,700 12,562 18,619 30,000 18,000 18,000 5030-000 State Mandated Cost - - - - - -
5071-003 Miscellaneous Grants 500 273,820 5,245 85,060 136,634 136,000 5071-005 Non-Federal Grants - Pub. Works - - - - - -
5071-007 Misc Federal Grant - 328,205 - - - -
5071-011 Library Svc. CENIC Grant - - 12,030 - - -
5073-001 Grants-Police - 6,712 41,046 - 21,000 21,500
5073-002 Grants-Fire 27,100 - - - - -
5073-005 SLF Recovery Funds - - - 6,059,235 - -
5077-003 Metro Gold Line Authority - - - - - -
5310-001 Fire Interagency Support Reimb - 332,914 98,272 315,000 60,000 300,000 Revenue From Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 5150-001 Business License App Fee 25,092 23,741 20,215 15,000 15,000 22,000 5150-002 Non Sufficient Fund Chg 294 105 140 300 - -
Current Services-Finance 25,386 23,846 20,355 15,300 15,000 22,000 5200-001 Community Development Misc Fee 15,812 - 16,976 20,000 12,492 30,000 5200-002 Planning Fees 256,431 232,459 230,111 680,000 260,000 300,000 5200-003 Plan Check 350,036 334,541 760,453 475,000 635,000 700,000 5200-004 Building Permits 396,542 459,335 558,420 460,000 460,000 600,000 5200-007 Administrative Citations 1,200 1,545 - 1,200 10,000 25,000 5200-008 Design Review Fee - - 12,534 - 34,000 38,000
5200-009 Cultural Heritage (CHC) Fee - - 9,086 - 25,000 30,000 Art Development Fee - - - - - 7,500
Current Services-Community Development 1,020,020 1,027,880 1,587,581 1,636,200 1,436,492 1,730,500 5220-001 Engineering Fees - Misc 159,689 140,208 138,558 60,000 115,226 110,000 5220-002 Engineering Plan Check 2,786 345 234 2,500 1,176 2,500 5221-000 Public Works Plan Check Fees - - 1,044 - - -
5223-000 NPDES 101,720 78,305 79,225 90,000 61,733 94,000 5224-000 Public Works - Filming 1,295 - - - - -
Current Services-Public Works 265,489 218,859 219,061 152,500 178,136 206,500 5230-001 Police Special Svcs 10,926 189,262 3,385 5,000 2,500 2,500 5230-004 Vehicle Impound Fees 30,971 14,418 25,733 20,000 26,000 27,000 5230-005 Police Svcs - Filming 207,875 285,925 119,993 250,000 320,000 326,000 5280-001 Animal Control Fees 857 163 - 800 - -
Current Services-Police 250,629 489,768 149,111 275,800 348,500 355,500 5255-000 Passport Services 14,646 301 - 7,000 - -
Current Services-Library 14,646 301 - 7,000 - -
5260-000 Library Fees - - 596 - 736 700
5260-002 Library Fines 30,190 575 79 - - -
5260-003 Library Replacements 2,950 763 7,979 5,000 7,500 6,200 5260-004 Library Equip. Rental - - 235 - 1,218 1,400
Current Services-Library 33,139 1,337 8,889 5,000 9,454 8,300 5265-002 Sr. Citizens Classes 17,436 41 11,525 28,000 14,000 16,000 5265-003 Sr. Citizens Membership 8,335 1,885 7,754 7,500 8,000 8,000 5265-004 Sr. Citizens Bus Trips 2,605 (40) (230) 3,000 4,500 3,500 5265-005 Snr. Citizens Center Programs 1,104 300 9 1,000 1,077 1,120 5265-006 Bingo - Coffee - Med. I.D. 897 - 51 500 420 500 5270-001 Camp Med Fees 238,880 11,218 302,382 430,400 300,000 390,000 5270-002 Recreation Classes 108,560 195,086 286,146 250,000 200,000 230,000 5270-003 Special Events 10,262 4,897 8,212 10,000 9,000 10,000 5270-004 MTA Bus Pass - General - - - - - -
5270-005 Park/Field Reservations 26,035 7,296 91,736 60,000 50,000 60,000 5270-007 Adult Sports - - - - - -
5270-008 Concerts in the Park - - 1,450 10,000 13,000 25,000 5270-009 War Memorial Kitchen 2,500 - 1,179 2,500 1,250 2,500 Current Services-Community Services 416,614 220,684 710,215 802,900 601,247 746,620 5289-001 Fire Dept - Filming 113,240 134,098 75,195 100,000 145,860 130,000 5289-002 Fire Dept - Plan Check 57,987 41,646 38,584 45,000 23,227 25,000 5289-007 Fire Dept - Inspection 56,335 114,883 113,825 60,000 109,461 100,000 5290-001 Paramedic Fees 680,353 599,057 681,690 650,000 601,786 625,000 5300-000 Paramedic Subscriptions 27,560 27,108 82,805 27,500 25,000 35,000 5302-000 Fire Command Reimbursements 23,994 180,143 148,774 100,000 130,000 157,000 5305-001 Fire Miscellaneous 449 12 46 - 100 100
Current-Services-Fire 959,918 1,096,947 1,140,918 982,500 1,035,434 1,072,100 Current-Services-ALL 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 2 - 54

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 34
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 5420-000 Workers Comp Reimb - 72,416 - - - -
5425-000 Gen. Liability Insurance Reimb - - - - - -
5430-000 Damage to City Property 7,430 1,301 250 - - -
5440-000 Candidate Filing Fee - 1,571 - - - -
5460-000 Recycling Revenue 12,238 2,850 11,710 5,000 12,973 16,508 5460-001 Recycling Container - - - - - -
5490-000 Cash Over/Short (764) (1,578) (21) - - -
5501-001 Donations - Misc 70 3 93 - - -
5501-003 Donations - Senior Meals 2,806 23,913 - 54,000 - 39,600 5501-005 Donations - Library - - - - - -
5505-000 Miscellaneous 37,529 68,511 223,089 20,000 9,200 10,000 5505-001 Duplication Fees 7,698 8,394 1,510 4,000 2,000 4,000 5510-000 Credit Card Transaction Fee 7,360 6,337 8,092 1,500 9,000 9,000 5530-400 PD Reports & Misc Fees - - 5,778 - 7,570 7,000 5550-000 Prior Year Adjustment (0) - - - - -
Other Revenue 74,367 183,717 250,501 84,500 40,743 86,108 5610-000 Reimbursement-Sewer Fund 69,022 69,022 69,022 69,022 69,022 69,022 5640-000 Reimbursement-Water Fund 414,362 414,362 414,362 414,362 414,362 414,362 Reimbursements From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 101 - GENERAL FUND TOTAL 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 5410-000 Insurance Reimbursement - WC 77,299 53,052 528,610 80,000 360,620 381,137 5410-001 Insurance Reimbursement - GL 48,231 454,257 114,773 55,000 55,000 675,000 5420-000 Internal Service Charge - WC 671,573 681,985 671,480 765,000 765,000 647,946 5425-000 Internal Service Charge - GL 415,312 (408,000) 1,800,000 2,040,000 2,040,000 1,967,800 Other Revenue 1,212,415 781,294 3,114,863 2,940,000 3,220,620 3,671,883 103 - INSURANCE FUND TOTAL 1,212,415 781,294 3,114,863 2,940,000 3,220,620 3,671,883 4800-000 Interest Income - - 13,688 - - -
4802-000 Gain / Loss on Investments - - (992) - - -
4805-000 Unrealized Gain / Loss - - (77,139) - - -
Use of Money & Property - - (64,442) - - -
5505-000 Miscellaneous 4,000 - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue 4,000 - - - - -
4,000 - (64,442) - - -
4800-000 Interest Income 23,208 10,423 7,694 1,000 34,844 44,395 Use of Money & Property 23,208 10,423 7,694 1,000 34,844 44,395 5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
23,208 10,423 7,694 1,000 34,844 44,395
5520-000 Technology Surcharge - 3,126 20,099 15,000 28,000 32,000 Other Revenue - 3,126 20,099 15,000 28,000 32,000
- 3,126 20,099 15,000 28,000 32,000
4802-000 Gains / Loss on Investment - - 16,544 - 56,308 58,560 Use of Money & Property - - 16,544 - 56,308 58,560
- - 16,544 - 56,308 58,560
4200-000 Sales & Use Tax 505,425 528,052 642,891 626,217 626,217 768,191 Sales Tax 505,425 528,052 642,891 626,217 626,217 768,191 4800-000 Interest Income 30,002 18,059 5,220 10,000 26,907 34,282 4802-000 Gain / Loss on Investments 391 1,271 - - - -
4805-000 Unrealized Gain / Loss 14,595 (12,865) - - - - Use of Money & Property 44,988 6,466 5,220 10,000 26,907 34,282 5266-000 Dial - A - Ride Charges 2,787 1,671 2,217 5,000 2,500 2,500 Charges for Current Services 2,787 1,671 2,217 5,000 2,500 2,500 5500-000 MTA Bus Pass - Senior 3,040 160 1,000 5,000 1,500 5,000 5504-000 Prop A - NTD Disc. Incentive 12,156 30,364 - 10,000 - 12,000 5505-000 Miscellaneous - - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue 15,196 30,524 1,000 15,000 1,500 17,000
568,396 566,713 651,328 656,217 657,124 821,973
5073-000 Miscellaneous - - 3,029,618 3,029,618 3,029,618 - Other Revenue - - 3,029,618 3,029,618 3,029,618 -
- - 3,029,618 3,029,618 3,029,618 -
4200-000 Sales & Use Tax 419,251 438,000 533,265 519,430 519,430 637,194 Sales Tax 419,251 438,000 533,265 519,430 519,430 637,194 4800-000 Interest Income 22,104 12,329 3,478 9,000 19,294 24,582 4802-000 Gain / Loss on Investments 296 847 - - - -
4805-000 Unrealized Gain / Loss 11,047 (8,571) - - - -
Use of Money & Property 33,447 4,605 3,478 9,000 19,294 24,582 4460-001 Parking Revenue 39,021 2,164 5,890 40,000 - -
Charges for Current Services 39,021 2,164 5,890 40,000 - - 491,719 444,769 542,633 568,430 538,724 661,776
205 - LOCAL TRANSIT RETURN "A" TOTAL
207 - LOCAL TRANSIT RETURN "C" TOTAL
206 - SLFRF FUND TOTAL
110 - OPEB TRUST FUND TOTAL
104 - STREET IMPROVEMENTS PROGRAM FUND
105 - FACILITIES & EQUIP REPLACEMENT TOTAL
106 - TECHNOLOGY SURCHARGE TOTAL
2 - 55

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 35
4800-000 Interest Income 10,843 2,375 475 - 2,136 2,722 4802-000 Gain / Loss on Investments 107 138 - - - -
4805-000 Unrealized Gain / Loss 3,990 (1,400) - - - -
Use of Money & Property 14,940 1,114 475 - 2,136 2,722
5077-041 MTA Grant - Ped. Improv. - LTF - - - - - -
Revenue From Other Agencies - - - - - -
208 - TEA/METRO TOTAL 14,940 1,114 475 - 2,136 2,722
5071-000 Carlyle Library Bequest - - - - 2,800,000 -
Revenue From Other Agencies - - - - 2,800,000 -
209 - CARLYLE LIBRARY BEQUEST TOTAL - - - - 2,800,000 - 4800-000 Interest Income 124,084 68,264 58,032 60,000 101,213 182,699 4802-000 Gain / Loss on Investments 1,609 4,810 (2,579) - - - 4805-000 Unrealized Gain / Loss 60,000 (48,674) (200,653) - - - Use of Money & Property 185,693 24,399 (145,200) 60,000 101,213 182,699 5310-000 Sewer Service Charges 1,959,372 2,108,764 2,200,532 2,100,551 1,821,651 2,100,551 5315-000 Penalty - Sewer 3,071 - - 5,000 - 5,000
5335-000 Water Impact Fees - - - - - -
Charges for Current Services 1,962,443 2,108,764 2,200,532 2,105,551 1,821,651 2,105,551 5505-000 Miscellaneous - - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
210 - SEWER TOTAL 2,148,137 2,133,163 2,055,332 2,165,551 1,922,864 2,288,250 5071-006 Federal Grant - Rogan HR 5394 - - - - - -
Revenue From Other Agencies - - - - - -
- - - - - -
5071-000 SB2 Planning Grant - - - - 50,000 135,000
Revenue From Other Agencies - - - - 50,000 135,000
213 - SB2 PLANNING GRANT TOTAL - - - - 50,000 135,000
5071-000 Rogan HR5294 Grant - - - - - 1,087,899
Revenue From Other Agencies - - - - - 1,087,899
213 - ROGAN HR5394 GRANT TOTAL - - - - - 1,087,899
4100-000 Street Light Assessments 890,461 892,903 898,450 900,000 887,149 900,000 Assessments & Special Taxes 890,461 892,903 898,450 900,000 887,149 900,000 4800-000 Interest Income 3,834 1,862 1,225 4,000 48 62
Use of Money & Property 3,834 1,862 1,225 4,000 48 62
5430-000 Damage to City Property - - - - - -
5501-012 Donations - Tree Dedications 11,727 13,536 20,437 5,000 447 5,000 Other Revenue 11,727 13,536 20,437 5,000 447 5,000
906,023 908,301 920,112 909,000 887,644 905,062
4800-000 Interest Income 2,398 822 564 1,000 2,695 3,433 Use of Money & Property 2,398 822 564 1,000 2,695 3,433 5250-000 PEG Fees 23,744 9,074 7,668 10,000 7,500 8,000 Revenue From Other Agencies 23,744 9,074 7,668 10,000 7,500 8,000 217 - PUBLIC, EDUC., & GOV'T. TOTAL 26,142 9,896 8,231 11,000 10,195 11,433 4800-000 Interest Income 3,285 1,697 393 1,500 2,207 2,811 4802-000 Gain / Loss on Investments 36 121 - - - -
4805-000 Unrealized Gain / Loss 1,326 (1,224) - - - -
Use of Money & Property 4,646 594 393 1,500 2,207 2,811 5082-000 AB 2766 (SCAQMD) Fees 33,136 33,243 32,872 33,200 33,200 33,200 Revenue From Other Agencies 33,136 33,243 32,872 33,200 33,200 33,200 218 - CLEAN AIR ACT TOTAL 37,782 33,836 33,265 34,700 35,407 36,011 5071-009 CalRecycle SB1383 Local Asst. Grant - - - - - - Revenue From Other Agencies - - - - - -
219 - CALRECYCLE GRANT TOTAL - - - - - -
4800-000 Interest Income 85 20 1 500 - -
Use of Money & Property 85 20 1 500 - -
5412-000 Business Improvement Tax 53,771 67,454 56,619 60,000 60,000 60,000 5412-001 BIT - Filming Permits 26,615 30,086 32,760 26,000 31,125 31,875 Other Revenue 80,386 97,540 89,379 86,000 91,125 91,875 80,471 97,560 89,380 86,500 91,125 91,875
4800-000 Interest Income 966 299 195 - 894 1,139
Use of Money & Property 966 299 195 - 894 1,139
966 299 195 - 894 1,139
4875-000 Rental - MMV Parking 3,685 - - - - -
Use of Money & Property 3,685 - - - - -
3,685 - - - - -
223 - GOLD LINE MITIGATION FUND TOTAL
226 - MISSION MERIDIAN PUBLIC GARAGE TOTAL
211 - CTC TRAFFIC IMPROVEMENT TOTAL
215 - STREET LIGHT & LANDSCAPE TOTAL
220 - BUSINESS IMPROVEMENT TAX TOTAL
2 - 56

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 36
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4800-000 Interest Income 2,901 - 316 - - -
4802-000 Gain / Loss on Investments - - - - - -
4880-000 Rental - Nursery Property - - - - - -
Use of Money & Property 2,901 - 316 - - -
Proceeds from Trust Fund - - - - - 196,600
Other Revenue - - - - - 196,600
227 - SA-CRA TOTAL 2,901 - 316 - - 196,600
4800-000 Interest Income 1,868 1,007 243 - 1,984 2,527
4802-000 Gain / Loss on Investments 24 68 - - - -
4805-000 Unrealized Gain / Loss 894 (693) - - - -
4810-000 Rental - Arroyo House 8,350 9,513 10,538 10,428 9,600 10,200 4880-000 Rental - Nursery/Theater Property 12,000 11,000 25,380 35,100 36,700 36,700 Use of Money & Property 23,136 20,896 36,161 45,528 48,284 49,427 228 - HOUSING AUTHORITY TOTAL 23,136 20,896 36,161 45,528 48,284 49,427 4800-000 Interest Income 24,463 12,314 2,825 10,000 13,065 16,646 4802-000 Gain / Loss on Investments 304 842 - - - -
4805-000 Unrealized Gain / Loss 11,354 (8,518) - - - -
Use of Money & Property 36,121 4,638 2,825 10,000 13,065 16,646 5038-000 State Gas Tax - 2103 180,969 170,923 203,534 252,804 231,452 267,195 5039-000 State Gas Tax - 2105 133,878 130,520 142,999 165,606 162,698 176,937 5040-000 State Gas Tax - 2106 80,727 77,965 86,420 96,966 96,911 105,129 5050-000 State Gas Tax - 2107 169,046 160,651 171,078 226,244 194,902 212,525 5060-000 State Gas Tax - 2107.5 6,000 21,964 6,000 6,000 6,000 6,000 5070-000 State Gas Tax - SB1 29,505 - - - - -
Revenue From Other Agencies 600,126 562,024 610,031 747,620 691,963 767,786 5535-000 Loader Fee - Athens - - - - - -
Other Revenue - - - - - -
230 - STATE GAS TAX TOTAL 636,247 566,662 612,856 757,620 705,028 784,432 4800-000 Interest Income - - - - - -
Use of Money & Property - - - - - -
5084-006 County Park Bond - (Prop A) 33,014 - 17,649 400,000 - - 5084-008 County Park Bond - Maint 4,553 - - 70,000 61,500 118,000 Revenue From Other Agencies 37,567 - 17,649 470,000 61,500 118,000 232 - COUNTY PARK BOND TOTAL 37,567 - 17,649 470,000 61,500 118,000 4200-000 Sales & Use Tax 313,988 328,956 399,884 389,573 - 477,895 Sales Tax 313,988 328,956 399,884 389,573 - 477,895
4800-000 Interest Income 29,154 12,829 3,864 10,000 22,668 28,881 4802-000 Gain / Loss on Investments 364 854 - - - -
4805-000 Unrealized Gain / Loss 13,581 (8,642) - - - -
Use of Money & Property 43,099 5,041 3,864 10,000 22,668 28,881 233 - MEASURE R TOTAL 357,087 333,996 403,748 399,573 22,668 506,776 5071-022 LACMTA Measure M MAT - - - 475,000 - 475,000
Revenue From Other Agencies - - - 475,000 - 475,000
234 - LACMTA MEASURE M MAT TOTAL - - - 475,000 - 475,000 4200-000 Sales & Use Tax 353,424 372,719 452,515 441,516 441,516 541,615 Sales Tax 353,424 372,719 452,515 441,516 441,516 541,615 4800-000 Interest Income 21,705 15,422 4,907 7,000 27,956 35,619 4802-000 Gain / Loss on Investments 300 1,096 - - - -
4805-000 Unrealized Gain / Loss 11,190 (11,090) - - - - Use of Money & Property 33,195 5,428 4,907 7,000 27,956 35,619 236 - MEASURE M TOTAL 386,619 378,147 457,422 448,516 469,472 577,234 5070-000 State Gas Tax - SB1 454,560 474,939 523,795 585,093 584,802 666,557 Sales Tax 454,560 474,939 523,795 585,093 584,802 666,557 4800-000 Interest Income 23,442 8,169 2,748 7,000 19,631 25,012 4802-000 Gain / Loss on Investments 338 515 - - - -
4805-000 Unrealized Gain / Loss 12,606 (5,210) - - - -
Use of Money & Property 36,386 3,474 2,748 7,000 19,631 25,012 490,946 478,413 526,543 592,093 604,433 691,569
5071-014 MSRC Grant - - 20,000 - - 246,925
Revenue From Other Agencies - - 20,000 - - 246,925
238 - MSRC GRANT TOTAL - - 20,000 - - 246,925
4800-000 Interest Income - - 439 - 4,491 5,722
Use of Money & Property - - 439 - 4,491 5,722
5071-003 Miscellaneous Grant - 273,748 253,983 251,179 254,324 252,000 Revenue From Other Agencies - 273,748 253,983 251,179 254,324 252,000 239 - MEASURE W TOTAL - 273,748 254,423 251,179 258,815 257,722 237 - ROAD MAINT. & REHAB. ACCT. TOTAL
2 - 57

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 37
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4200-000 Sales & Use Tax - - - 250,000 - 250,000
Sales Tax - - - 250,000 - 250,000
240 - MEASURE M MSP TOTAL - - - 250,000 - 250,000
5230-007 Homeless Outreach Service 12,394 24,056 43,473 - 18,000 18,500 Revenue From Other Agencies 12,394 24,056 43,473 - 18,000 18,500 241 - MEASURE H TOTAL 12,394 24,056 43,473 - 18,000 18,500 5071-003 Miscellaneous Grants - 204,264 - - - -
5071-007 Misc. Federal Grants - - 7,672 - 180,188 -
Revenue From Other Agencies - 204,264 7,672 - 180,188 - 242 - PROP C EXCHANGE TOTAL - 204,264 7,672 - 180,188 - 5071-003 LACMTA Measure R MIP - - - - - 475,000
Revenue From Other Agencies - - - - - 475,000
243 - MEASURE R - MSP TOTAL - - - - - 475,000
4800-000 Interest Income 0 75 - - - -
4802-000 Gain / Loss on Investments - 8 - - - -
4805-000 Unrealized Gain / Loss - (83) - - - -
Use of Money & Property 0 0 - - - -
5035-000 SB 821 State Grants 48,280 - - 24,172 - 31,103 Revenue From Other Agencies 48,280 - - 24,172 - 31,103
48,280 0 - 24,172 - 31,103
5071-010 SGVCOG Grants - - - - - 45,000
Revenue From Other Agencies - - - - - 45,000
247 - SGVCOG GRANTS TOTAL - - - - - 45,000
5071-017 Mission St. Bikeway-BTA Grant - - - - - -
Revenue From Other Agencies - - - - - -
248 - BTA GRANTS TOTAL - - - - - -
5071-045 MSRC Grant - Golden Streets - - - - - -
5077-045 Metro Grant - Golden Streets - 332,000 - - - - Revenue From Other Agencies - 332,000 - - - -
249 - OPEN STREETS GRANT TOTAL - 332,000 - - - -
4800-000 Interest Income 12,354 6,617 1,759 - 8,537 10,877 4802-000 Gain / Loss on Investments 157 445 - - - -
4805-000 Unrealized Gain / Loss 5,848 (4,508) - - - -
Use of Money & Property 18,360 2,554 1,759 - 8,537 10,877 5215-000 Growth Requirement - Resident 27,901 58,207 36,362 40,000 30,000 50,000 5216-000 Growth Requiremnt - Comm/ Indus 6,303 - 1,233 - 10,000 10,000 Charges for Current Services 34,205 58,207 37,595 40,000 40,000 60,000 255 - CAPITAL GROWTH TOTAL 52,564 60,761 39,354 40,000 48,537 70,877 5075-032 Sr. Program - D99575 - 42,708 18,383 26,281 - - 5075-049 ADA Sidewalk - - - 105,126 - 407,782
5075-055 CDBG-CV Grant - 53,000 20,321 105,126 - -
Revenue From Other Agencies - 95,708 38,704 236,533 - 407,782 5501-003 Donations - Senior Meals 30,719 20,579 24,354 28,000 - 19,599 5550-000 Prior Year Adjustment - - - - - -
Other Revenue 30,719 20,579 24,354 28,000 - 19,599
260 - CDBG TOTAL 30,719 116,287 63,058 264,533 - 427,381 4800-000 Interest Income 1,394 2,465 669 - 3,278 4,177
4802-000 Gain / Loss on Investments 38 181 - - - -
4805-000 Unrealized Gain / Loss 1,408 (1,832) - - - -
Use of Money & Property 2,839 814 669 - 3,278 4,177
5075-001 Asset Forfeiture - DOJ 140,941 76,501 30,813 - - - Revenue From Other Agencies 140,941 76,501 30,813 - - - 270 - ASSET FORFEITURE TOTAL 143,780 77,315 31,482 - 3,278 4,177 4800-000 Interest Income 8,017 4,723 1,279 2,500 7,116 9,066 4802-000 Gain / Loss on Investments 110 298 - - - -
4805-000 Unrealized Gain / Loss 4,105 (3,013) - - - -
Use of Money & Property 12,231 2,008 1,279 2,500 7,116 9,066 5005-000 State Grant - COPS (AB3229) 155,948 156,727 161,285 100,000 220,000 224,500 Revenue From Other Agencies 155,948 156,727 161,285 100,000 220,000 224,500 272 - POLICE GRANTS - STATE TOTAL 168,179 158,735 162,564 102,500 227,116 233,566 4800-000 Interest Income - - - - - -
4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property - - - - - -
- - - - - -
245 - BIKE & PEDESTRIAN PATHS TOTAL
273 - POLICE SUBVENTIONS - CLEEP TOTAL
2 - 58

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 38
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4800-000 Interest Income 67 - - - - -
Use of Money & Property 67 - - - - -
5036-000 Homeland Security Grant - - - 44,369 - -
Revenue From Other Agencies - - - 44,369 - -
67 - - 44,369 - -
4800-000 Interest Income 9,414 3,831 2,675 6,000 11,582 14,757 Use of Money & Property 9,414 3,831 2,675 6,000 11,582 14,757 5200-008 Park Impact Fees 187,167 164,527 103,108 160,000 100,000 160,000 Charges for Current Services 187,167 164,527 103,108 160,000 100,000 160,000 275 - PARK IMPACT FEE 187,167 164,527 103,108 160,000 111,582 174,757 4800-000 Interest Income 78 24 13 - 79 101
Use of Money & Property 78 24 13 - 79 101
5071-015 Historic Preservation Grant - - 40,000 - - -
Revenue From Other Agencies - - 40,000 - - -
78 24 40,013 - 79 101
5071-016 HSIP Grant - 2,090 163 554,365 69,397 307,862
Revenue From Other Agencies - 2,090 163 554,365 69,397 307,862 277 - HSIP GRANT TOTAL - 2,090 163 554,365 69,397 307,862 5071-001 Miscellaneous Grant - State - - - - - 4,000
Revenue From Other Agencies - - - - - 4,000
278 - HOUSING ELEMENT GRANT TOTAL - - - - - 4,000
5071-000 Miscellaneous Grant - State - - - - - 368,445
Revenue From Other Agencies - - - - - 368,445
281 - CA STATE LIBRARY BUILDING GRANT TOTAL - - - - - 368,445 4800-000 Interest Income 154 29 - 2,000 - -
4802-000 Gain / Loss on Investments 2 2 - - - -
4805-000 Unrealized Gain / Loss 71 (18) - - - -
Use of Money & Property 227 13 - 2,000 - -
5275-001 Green Fees / Mini Golf 642,207 1,111,553 945,801 963,000 696,000 997,500 5275-002 Range 312,210 564,930 359,545 540,000 478,000 536,000 5275-003 Golf Shop 51,627 43,937 50,203 86,700 65,000 71,850 5275-004 Food 41,475 36,750 25,987 33,200 28,000 31,700 5275-005 Filming 27,364 9,964 8,767 9,700 12,000 12,600 Charges for Current Services 1,074,883 1,767,133 1,390,303 1,632,600 1,279,000 1,649,650 1,075,110 1,767,146 1,390,303 1,634,600 1,279,000 1,649,650 4800-000 Interest Income - - - - - -
4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property - - - - - -
- - - - - -
4800-000 Interest Income 9,453 6,969 - - - -
4802-000 Gain / Loss on Investments 291 759 - - - -
4805-000 Unrealized Gain / Loss 10,839 (7,682) - - - -
Use of Money & Property 20,583 46 - - - -
20,583 46 - - - -
9911-000 Transfers from Other Fund - - - - - -
Transfers In - - - - - -
- - - - - -
4800-000 Interest Income 29,375 26,394 77,718 70,000 333,291 607,678 4802-000 Gain / Loss on Investments - 2,824 (4,019) - - - 4805-000 Unrealized Gain / Loss (5,938) (28,576) (312,648) - - - Use of Money & Property 23,437 642 (238,949) 70,000 333,291 607,678 5320-000 Water Sales 10,816,540 11,508,051 12,102,176 12,572,000 9,296,044 12,572,000 5325-000 Standby Service Charge 26,097 129,569 67,649 74,800 42,389 74,800 5370-000 Penalty - Water/Rubbish 16,256 - - - - -
5327-000 Efficiency Fee 103,157 (9) - - - -
5330-000 Private Fire Service 47,294 42,444 37,491 46,795 31,332 30,000 5335-000 Water Impact Fees - - - - - -
Charges for Current Services 11,009,343 11,680,055 12,207,315 12,693,595 9,369,765 12,676,800 274 - HOMELAND SECURITY GRANT TOTAL
276 - HISTORIC PRESERVATION GRANT TOTAL
295-ARROYO SECO GOLF COURSE TOTAL
310 - SEWER CAPITAL PROJECTS TOTAL
327 - 2000 TAX ALLOCATION BONDS TOTAL
400 - CAPITAL IMPROVEMENT PROJECTS FUND
2 - 59

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 39
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 5360-000 Rubbish Clearing (10,122) - (8) - - -
5400-000 Sale of Property - - - - - -
5430-000 Damage to City Property - - - - - -
5505-000 Miscellaneous 596,727 - 9,302,561 - - -
5510-000 Misc Service Revenue 13,037 22,001 15,408 5,000 11,287 8,500 5525-000 Yard Waste - - - - - -
5530-000 Rubbish Billing Fees - - - - - -
5540-000 Service Fees 13,449 2,735 (81) 10,000 2,167 10,000 5550-000 Prior Year Adjustment - - - - - -
5560-000 Sewer Billing Fees 23,006 - - 30,000 - 30,000
Other Revenue 636,096 24,736 9,317,881 45,000 13,453 48,500 5071-007 Water Quality Authority - - - - - -
5071-019 Federal Grant - EPA 90,833 - - - - -
5071-020 Prop 68 Groundwater Remediation Grant - - - 2,200,000 - 2,200,000 5586-000 Loan Proceeds - - - - - -
Revenue From Other Agencies 90,833 - - 2,200,000 - 2,200,000 500 - WATER TOTAL 11,759,710 11,705,433 21,286,247 15,008,595 9,716,510 15,532,978 4800-000 Interest Income 13,883 4,100 2,714 - 13,467 17,158 Use of Money & Property 13,883 4,100 2,714 - 13,467 17,158 5327-000 Efficiency Fee 105,232 215,966 203,565 225,000 148,817 225,000 Charges for Current Services 105,232 215,966 203,565 225,000 148,817 225,000 5071-003 Miscellaneous Grants - 30,604 - 40,000 - 40,000 Revenue From Other Agencies - 30,604 - 40,000 - 40,000
5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
503 - WATER EFFICIENCY FUND 119,115 250,670 206,280 265,000 162,284 282,158 4800-000 Interest Income 2,799 - 197 - - -
Use of Money & Property 2,799 - 197 - - -
2,799 - 197 - - -
4800-000 Interest Income 23,940 29,030 18,063 - - -
Use of Money & Property 23,940 29,030 18,063 - - -
506 - SRF LOAN - WATER TOTAL 23,940 29,030 18,063 - - - 4800-000 Interest Income 13,182 4,262 3,139 10,000 15,047 19,172 4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property 13,182 4,262 3,139 10,000 15,047 19,172 5335-000 Water Impact Fees (25,955) 121,331 66,383 180,000 57,051 180,000 5336-000 Sewer Impact Fees 17,252 5,112 6,975 10,000 3,604 10,000 Charges for Current Services (8,703) 126,443 73,358 190,000 60,655 190,000 5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
4,479 130,705 76,496 200,000 75,702 209,172
4800-000 Interest Income 1,842 - 7 - - -
4802-000 Gain / Loss on Investments - - - - - -
Use of Money & Property 1,842 - 7 - - -
550 - PUBLIC FINANCING TOTAL 1,842 - 7 - - -
4800-000 Interest Income 1,987 - - - 196,500 196,600
Use of Money & Property 1,987 - - - 196,500 196,600
4000-000 Property Tax - Current Secured 193,700 285,849 172,383 196,500 - - Property Tax 193,700 285,849 172,383 196,500 - -
927 - REDEV. OBLIGATIONS TOTAL 195,687 285,849 172,383 196,500 196,500 196,600 CITYWIDE TOTAL 50,126,258 59,990,586 71,050,222 75,456,389 64,212,502 73,598,224 505 - 2016 WATER REVENUE BONDS TOTAL
510 - WATER & SEWER IMPACT FEES TOTAL
2 - 60

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 40
Expenditure Summary by Fund
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 101 Wages & Benefits 19,457,515 22,108,355 25,216,188 24,289,564 24,177,311 27,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11,177,997 12,219,249 101 Capital Outlay 95,613 39,802 13,005 305,400 155,900 258,000 101 Other Expenses - - - - - -
101 Transfer Out - - - - - -
101 Capital Projects - - - 795,000 170,000 -
101 - General Fund Total 26,230,381 28,023,640 32,725,100 38,068,183 35,681,208 39,487,055 103 Wages & Benefits - - - - - -
103 Operations & Maintenance 2,941,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 103 Capital Outlay - - - - - -
103 Other Expenses - - - - - -
103 Transfer Out - - - - - -
103 Capital Projects - - - - - -
103 - Insurance Fund Total 2,941,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 104 Wages & Benefits - - - - - -
104 Operations & Maintenance - - - - - -
104 Capital Outlay - - - - - -
104 Other Expenses - - - - - -
104 Transfer Out - - - - - -
104 Capital Projects 998,213 150,934 15,491 2,298,445 55,183 - 104 - Street Improvements
Program Total 998,213 150,934 15,491 2,298,445 55,183 - 105 Wages & Benefits - - - - - -
105 Operations & Maintenance (12,802) - - 143,000 120,000 531,502 105 Capital Outlay 42,645 77,691 942 120,000 - -
105 Other Expenses - - - - - -
105 Transfer Out - - - - - -
105 Capital Projects 458 493,994 102,245 1,011,000 111,853 - 105 - Facilities & Equip.

Replacement Total 30,301 571,685 103,187 1,274,000 231,853 531,502 108 Wages & Benefits - - - - - -
108 Operations & Maintenance - - - - - -
108 Capital Outlay - - - - - -
108 Other Expenses - - - - - -
108 Transfer Out - - - - - -
108 Capital Projects - - - 338,483 100,000 -
108 - SR110 General Fund
Reserve Total - - - 338,483 100,000 -
110 Wages & Benefits - - - - - -
110 Operations & Maintenance - - - 1,000 1,000 1,000
110 Capital Outlay - - - - - -
110 Other Expenses - - - - - -
110 Transfer Out - - - - - -
110 Capital Projects - - - - - -
110 - OPEB Trust Fund Total - - - 1,000 1,000 1,000
2 - 61

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 41
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 205 Wages & Benefits 236,150 187,334 220,062 481,713 377,255 687,234 205 Operations & Maintenance 107,328 63,453 57,560 135,741 124,000 301,041 205 Capital Outlay - 64,500 - 176,600 169,999 -
205 Other Expenses - - - - - -
205 Transfer Out - - - - - -
205 Capital Projects - - - - 24,995 -
205 - Prop "A" Total 343,478 315,286 277,622 794,054 696,249 988,275 206 Wages & Benefits - - - - - -
206 Operations & Maintenance - - - 5,547,392 2,277,911 3,498,717 206 Capital Outlay - - - 282,608 282,608 -
206 Other Expenses - - - - - -
206 Transfer Out - - - - - -
206 Capital Projects - - - - - -
206 - SLFRF Fund Total - - - 5,830,000 2,560,519 3,498,717 207 Wages & Benefits 177,463 200,295 157,583 201,462 152,849 - 207 Operations & Maintenance 76,298 82,684 116,730 106,323 87,400 - 207 Capital Outlay - - - - - -
207 Other Expenses - - - - - -
207 Transfer Out - - - - - -
207 Capital Projects - 11,460 21,090 322,450 36,550 -
207 - Prop "C" Total 253,761 294,439 295,403 630,235 276,799 - 208 Wages & Benefits - - - - - -
208 Operations & Maintenance - - - - - -
208 Capital Outlay - - - - - -
208 Other Expenses - - - - - -
208 Transfer Out - - - - - -
208 Capital Projects 223,956 125,801 18,100 - - -
208 - TEA/Metro Total 223,956 125,801 18,100 - - -
210 Wages & Benefits 455,309 424,165 420,465 527,144 481,228 586,758 210 Operations & Maintenance 146,680 74,703 410,511 664,222 354,922 653,922 210 Capital Outlay 18,806 77,123 - - - -
210 Other Expenses 354,601 46,183 242,092 - - -
210 Transfer Out - - - - - -
210 Capital Projects 17,370 473,091 - 570,000 - -
210 - Sewer Total 992,767 1,095,266 1,073,068 1,761,366 836,150 1,240,680 213 Wages & Benefits - - - - - -
213 Operations & Maintenance - - - - - -
213 Capital Outlay - - - - - -
213 Other Expenses - - - - - -
213 Transfer Out - - - - - -
213 Capital Projects - - - 160,000 50,000 -
213 - SB2 Planning Grant Total - - - 160,000 50,000 -
2 - 62

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 42
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 214 Wages & Benefits - - - - - -
214 Operations & Maintenance - - - - - -
214 Capital Outlay - - - - - -
214 Other Expenses - - - - - -
214 Transfer Out - - - - - -
214 Capital Projects - 3,211 - - - -
214 - Rogan HR5394 Grant
Total - 3,211 - - - -
215 Wages & Benefits 163,405 199,179 207,461 258,831 157,933 237,782 215 Operations & Maintenance 669,453 682,020 970,666 1,412,450 1,140,350 1,447,900 215 Capital Outlay - - 15,923 30,000 30,000 30,000
215 Other Expenses - - - - - -
215 Transfer Out - - - - - -
215 Capital Projects 50,000 50,000 75,000 - - -
215 - Street Light & Landscape
Total 882,858 931,199 1,269,049 1,701,281 1,328,283 1,715,682 218 Wages & Benefits - - - - - -
218 Operations & Maintenance 73 - - - - -
218 Capital Outlay 55,038 35,924 - - - -
218 Other Expenses - - - - - -
218 Transfer Out - - - - - -
218 Capital Projects - - - - - -
218 - Clean Air Act Total 55,111 35,924 - - - -
219 Wages & Benefits - - - - - -
219 Operations & Maintenance - - - - - -
219 Capital Outlay - - - - - -
219 Other Expenses - - - - - -
219 Transfer Out - - - - - -
219 Capital Projects - - - - - -
219 - CalRecycle Local Asst.

Grant Total - - - - - -
220 Wages & Benefits - - - - - -
220 Operations & Maintenance 109,500 107,000 105,500 112,000 112,000 133,500 220 Capital Outlay - - - - - -
220 Other Expenses - - - - - -
220 Transfer Out - - - - - -
220 Capital Projects - - - - - -
220 - Business Improvement
Tax Total 109,500 107,000 105,500 112,000 112,000 133,500 226 Wages & Benefits - - - - - -
226 Operations & Maintenance 8,987 9,650 9,052 15,000 9,100 15,000 226 Capital Outlay - - - - - -
226 Other Expenses - - - - - -
226 Transfer Out - - - - - -
226 Capital Projects - - - - - -
226 - Mission Meridian Public
Garage Total 8,987 9,650 9,052 15,000 9,100 15,000
2 - 63

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 43
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 227 Wages & Benefits - - - - - -
227 Operations & Maintenance 55,222 51,743 44,493 196,500 200,193 200,600 227 Capital Outlay - - - - - -
227 Other Expenses - - - - - -
227 Transfer Out - - - - - -
227 Capital Projects - - - - - -
227 - Successor Agency to
CRA Total 55,222 51,743 44,493 196,500 200,193 200,600
228 Wages & Benefits - - - - - -
228 Operations & Maintenance 15,199 10,361 373 11,700 11,700 16,200 228 Capital Outlay - - - - - -
228 Other Expenses - - - - - -
228 Transfer Out - - - - - -
228 Capital Projects - - - - - -
228 - Housing Authority Total 15,199 10,361 373 11,700 11,700 16,200 230 Wages & Benefits 443,708 469,132 497,374 679,918 603,075 925,061 230 Operations & Maintenance 128,122 88,920 115,888 362,500 233,100 358,700 230 Capital Outlay - 25,185 - 65,000 - 65,000
230 Other Expenses - - - - - -
230 Transfer Out - - - - - -
230 Capital Projects - - - 200,000 - -
230 - State Gas Tax Total 571,830 583,237 613,262 1,307,418 836,175 1,348,761 232 Wages & Benefits - - - - - -
232 Operations & Maintenance 42,632 27,957 54,329 106,000 61,500 118,000 232 Capital Outlay - - - - - -
232 Other Expenses - - - - - -
232 Transfer Out - - - - - -
232 Capital Projects - - - - - -
232 - County Park Bond Total 42,632 27,957 54,329 106,000 61,500 118,000 233 Wages & Benefits - - - 71,376 44,927 78,472
233 Operations & Maintenance - - - - - 50,000
233 Capital Outlay - - - - - -
233 Other Expenses - - - - - -
233 Transfer Out - - - - - -
233 Capital Projects 270,116 343,453 31,773 300,000 - - 233 - Measure R Total 270,116 343,453 31,773 371,376 44,927 128,472 234 Wages & Benefits - - - - - -
234 Operations & Maintenance - - - - - -
234 Capital Outlay - - - - - -
234 Other Expenses - - - - - -
234 Transfer Out - - - - - -
234 Capital Projects - - - 475,000 - -
234 - LACMTA Measure M MAT
Total - - - 475,000 - -
2 - 64

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 44
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 236 Wages & Benefits - - - 71,376 44,927 78,472
236 Operations & Maintenance - - - 100,000 35,000 150,000 236 Capital Outlay - - - - - -
236 Other Expenses - - - - - -
236 Transfer Out - - - - - -
236 Capital Projects 86,000 - - 250,000 72,435 -
236 - Measure M Total 86,000 - - 421,376 152,362 228,472 237 Wages & Benefits - - - - - -
237 Operations & Maintenance - - - - - -
237 Capital Outlay - - - - - -
237 Other Expenses - - - - - -
237 Transfer Out - - - - - -
237 Capital Projects 462,291 451,157 - 585,093 - -
237 - Road Maint. & Rehab.

Acct. Total 462,291 451,157 - 585,093 - -
238 Wages & Benefits - - - - - -
238 Operations & Maintenance - - - - - -
238 Capital Outlay 20,000 - - - - -
238 Other Expenses - - - - - -
238 Transfer Out - - - - - -
238 Capital Projects 121,567 1,151 - - 4,550 -
238 - MSRC Grant Total 141,567 1,151 - - 4,550 -
239 Wages & Benefits 35,811 26,481 21,886 35,270 30,608 57,138 239 Operations & Maintenance 51,641 16,074 72,809 255,000 255,000 256,000 239 Capital Outlay - - - - - -
239 Other Expenses - - - - - -
239 Transfer Out - - - - - -
239 Capital Projects 21,335 - - 5,000 - -
239 - Measure W Total 108,787 42,555 94,695 295,270 285,608 313,138 240 Wages & Benefits - - - - - -
240 Operations & Maintenance - - - - - -
240 Capital Outlay - - - - - -
240 Other Expenses - - - - - -
240 Transfer Out - - - - - -
240 Capital Projects - - - 250,000 - -
240 - Measure M MSP Total - - - 250,000 - -
241 Wages & Benefits 77,957 38,582 50,982 57,083 - -
241 Operations & Maintenance - - - - - -
241 Capital Outlay - - - - - -
241 Other Expenses - - - - - -
241 Transfer Out - - - - - -
241 Capital Projects - - - - - -
241 - Measure H Total 77,957 38,582 50,982 57,083 - -
2 - 65

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 45
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 242 Wages & Benefits - - - - - -
242 Operations & Maintenance - - - - - -
242 Capital Outlay - - - - - -
242 Other Expenses - - - - - -
242 Transfer Out - - - - - -
242 Capital Projects 148,350 44,618 8,076 - 17,093 -
242 - Prop C Exchange Funds
Total 148,350 44,618 8,076 - 17,093 -
243 Wages & Benefits - - - - - -
243 Operations & Maintenance - - - - - -
243 Capital Outlay - - - - - -
243 Other Expenses - - - - - -
243 Transfer Out - - - - - -
243 Capital Projects - - - - - -
243 - LACMTA Measure M MAT
Total - - - - - -
245 Wages & Benefits - - - - - -
245 Operations & Maintenance - - - - - -
245 Capital Outlay - - - - - -
245 Other Expenses - - - - - -
245 Transfer Out - - - - - -
245 Capital Projects 38,041 10,252 - 25,000 - -
245 - Bike & Pedestrian Paths
Total 38,041 10,252 - 25,000 - -
247 Wages & Benefits - - - - - -
247 Operations & Maintenance - - - 50,000 - 45,000
247 Capital Outlay - - - - - -
247 Other Expenses - - - - - -
247 Transfer Out - - - - - -
247 Capital Projects - - - - - -
247 - SGVCOG Grant Total - - - 50,000 - 45,000
248 Wages & Benefits - - - - - -
248 Operations & Maintenance - - - - - -
248 Capital Outlay - - - - - -
248 Other Expenses - - - - - -
248 Transfer Out - - - - - -
248 Capital Projects 163,178 7,830 - - - -
248 - BTA Grants Total 163,178 7,830 - - - -
249 Wages & Benefits - - - - - -
249 Operations & Maintenance - 10,745 301,052 - - -
249 Capital Outlay - - - - - -
249 Other Expenses - - - - - -
249 Transfer Out - - - - - -
249 Capital Projects - - - - - -
249 - Golden Streets Grant
Total - 10,745 301,052 - - -
2 - 66

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 46
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 255 Wages & Benefits - - - - - -
255 Operations & Maintenance - - - - - -
255 Capital Outlay - - - - - -
255 Other Expenses - - - - - -
255 Transfer Out - - - - - -
255 Capital Projects - - - 450,000 100,000 -
255 - Capital Growth Total - - - 450,000 100,000 -
260 Wages & Benefits - - - - - -
260 Operations & Maintenance 31,026 62,980 65,950 26,281 - 19,599 260 Capital Outlay - - - - - -
260 Other Expenses - - - - - -
260 Transfer Out - - - - - -
260 Capital Projects - - - 321,723 - -
260 - CDBG Total 31,026 62,980 65,950 348,004 - 19,599
270 Wages & Benefits - - - - - -
270 Operations & Maintenance - - 20,100 10,000 10,000 10,000 270 Capital Outlay - - - 50,000 50,000 50,000
270 Other Expenses - - - - - -
270 Transfer Out - - - - - -
270 Capital Projects - - - - - -
270 - Asset Forfeiture Total - - 20,100 60,000 60,000 60,000 272 Wages & Benefits - - - - - -
272 Operations & Maintenance - - - - - -
272 Capital Outlay 24,100 24,478 136,767 130,000 130,000 178,011 272 Other Expenses - - - - - -
272 Transfer Out - - - - - -
272 Capital Projects - - - - - -
272 - Police Grants - State
(COPS) Total 24,100 24,478 136,767 130,000 130,000 178,011 273 Wages & Benefits - - - - - -
273 Operations & Maintenance - - - - - -
273 Capital Outlay - - - - - -
273 Other Expenses - - - - - -
273 Transfer Out - - - - - -
273 Capital Projects - - - - - -
273 - Police Subventions -
CLEEP Total - - - - - -
274 Wages & Benefits - - - - - -
274 Operations & Maintenance - - - - - -
274 Capital Outlay - - 125,360 1,240 - -
274 Other Expenses - - - - - -
274 Transfer Out - - - - - -
274 Capital Projects - - - - - -
274 - Homeland Security Grant
Total - - 125,360 1,240 - -
2 - 67

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 47
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 275 Wages & Benefits - - - - - -
275 Operations & Maintenance - 18,050 15,035 - - -
275 Capital Outlay - - - - - -
275 Other Expenses - - - - - -
275 Transfer Out - - - - - -
275 Capital Projects - - - 876,255 51,255 -
275 - Park Impact Fees Total - 18,050 15,035 876,255 51,255 - 277 Wages & Benefits 270 - - - - -
277 Operations & Maintenance - - - - - -
277 Capital Outlay - - - - - -
277 Other Expenses - - - - - -
277 Transfer Out - - - - - -
277 Capital Projects - - - 554,365 372,256 -
277 - HSIP Grant Total 270 - - 554,365 372,256 -
278 Wages & Benefits - - - - - -
278 Operations & Maintenance - - - - - -
278 Capital Outlay - - - - - -
278 Other Expenses - - - - - -
278 Transfer Out - - - - - -
278 Capital Projects - - - - - -
278 - Housing Element Grant
Total - - - - - -
295 Wages & Benefits - - - - - -
295 Operations & Maintenance 976,192 1,077,602 1,259,720 1,298,815 1,317,475 1,245,087 295 Capital Outlay - - - - - -
295 Other Expenses 54,372 53,791 50,784 - - -
295 Transfer Out - - - - - -
295 Capital Projects - - - 750,000 19,407 -
295 - Arroyo Seco Golf Course
Total 1,030,564 1,131,393 1,310,504 2,048,815 1,336,882 1,245,087 310 Wages & Benefits - 0 - - - -
310 Operations & Maintenance 196,987 184,839 183,383 425,808 425,808 425,808 310 Capital Outlay - - - - - -
310 Other Expenses - - - - - -
310 Transfer Out - - - - - -
310 Capital Projects - - - - - -
310 - Sewer Capital Projects
Total 196,987 184,839 183,383 425,808 425,808 425,808
327 Operations & Maintenance - - - - - -
327 Capital Outlay - - - - - -
327 Other Expenses - - - - - -
327 Transfer Out - - - - - -
327 Capital Projects - - - - - -
327 - 2000 Tax Allocation
Bonds Total - - - - - -
2 - 68

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 48
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 400 Operations & Maintenance - - - - - -
400 Capital Outlay - - - - - -
400 Other Expenses - - - - - -
400 Transfer Out - - - - - -
400 Capital Projects - - - - - 16,518,071
400 - Capital Improvement
Projects Fund - - - - - 16,518,071
500 Wages & Benefits 1,649,908 1,710,650 1,905,784 2,079,506 1,926,984 2,219,369 500 Operations & Maintenance 3,046,082 3,293,633 3,787,602 5,982,111 5,051,471 6,874,551 500 Capital Outlay 56,579 32,708 18,379 460,000 - 720,000 500 Other Expenses 1,915,651 999,203 1,840,220 - - -
500 Transfer Out - - - - - -
500 Capital Projects 188,163 10,061 (49,624) 2,958,000 55,000 - 500 - Water Total 6,856,382 6,046,255 7,502,362 11,479,617 7,033,455 9,813,920 502 Wages & Benefits - - - - - -
502 Operations & Maintenance - - - - - -
502 Capital Outlay - - - - - -
502 Other Expenses - - - - - -
502 Transfer Out - - - - - -
502 Capital Projects - - - - - -
502 - Water Rate Stabilization
Fund Total - - - - - -
503 Wages & Benefits 107,314 102,376 135,019 51,196 98,768 165,242 503 Operations & Maintenance 20,909 25,678 24,737 159,200 75,425 159,200 503 Capital Outlay - - - - - 40,000
503 Other Expenses - - - - - -
503 Transfer Out - - - - - -
503 Capital Projects 31,453 50,839 - 120,000 - -
503 - Water Efficiency Fund
Total 159,676 178,893 159,756 330,396 174,193 364,442
505 Operations & Maintenance 1,622,075 1,595,899 1,571,200 2,501,050 2,500,300 2,501,050 505 Transfer Out - - - - - -
505 - 2016 Water Revenue
Bonds Total 1,622,075 1,595,899 1,571,200 2,501,050 2,500,300 2,501,050 506 Operations & Maintenance 33,229 104,607 101,869 264,966 264,966 264,966 506 Transfer Out - - - - - -
505 - 2016 Water Revenue
Bonds Total 33,229 104,607 101,869 264,966 264,966 264,966 510 Wages & Benefits - - - - - -
510 Operations & Maintenance - - - - - -
510 Capital Outlay - - - - - -
510 Other Expenses - - - - - -
510 Transfer Out - - - - - -
510 Capital Projects - - - - - -
510 - Water & Sewer Impact
Fees Total - - - - - -
2 - 69

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 49
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 550 Wages & Benefits - - - - - -
550 Operations & Maintenance 145,642 129,376 117,376 531,676 531,676 529,276 550 Capital Outlay - - - - - -
550 Other Expenses - - - - - -
550 Transfer Out - - - - - -
550 Capital Projects - - - - - -
550 - Public Financing
Authority Total 145,642 129,376 117,376 531,676 531,676 529,276 927 Wages & Benefits - - - - - -
927 Operations & Maintenance - - - - 196,500 196,600
927 Capital Outlay - - - - - -
927 Other Expenses - - - - - -
927 Transfer Out - - - - - -
927 Capital Projects - - - - - -
927 - Redev. Oblig. Retirement
Total - - - - 196,500 196,600
CITYWIDE TOTAL 45,351,443 44,931,828 52,677,028 79,734,166 61,416,031 85,693,149 2 - 70

CITY OF SOUTH PASADENA REVENUE SUMMARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 50
General Fund Revenue Summary
Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 2 - 71
2 - 72

CITY OF SOUTH PASADENA EXPENDITURE SUMMARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 51
General Fund Expenditure Summary
Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 118,903 City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - - 6,615 480,230 415,995 496,105
City Clerk 113,311 115,512 - 470,283 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 - 898,923 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 - 833,200 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 653 55,009 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - - 170,000 -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,487,055 2 - 73
2 - 74

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 52
Capital Improvement Projects
FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24
Project No.Project Name Budget Projected Carryovers Additions Budget General Building & Facilities
9206 825 Mission Yard Security Gate 160,000 - 160,000 - 160,000 9224 Citywide Facility Repair 150,000 33,729 116,271 250,000 366,271 9226 FD Front Bay Door Replacement 80,000 - 80,000 - 80,000 9229 PD Locker/Restroom Improvement 180,000 - 180,000 10,000 190,000 9230 PD Improvements 16,000 - 16,000 1,000 17,000
9231 PD Briefing Room Update 18,000 - 18,000 1,000 19,000 9232 PD1st Floor Inter Paint/Drywal 12,000 - 12,000 1,000 13,000 9242 War Memorial Audio/Vis. Equipm 50,000 - 50,000 (50,000) - 9269 War Memorial HVAC Repairs 25,000 - 25,000 - 25,000 9273 Rec. Facilities Key System 75,000 - 75,000 (75,000) - 9404 Citywide Facilities Assessment/ Security Enhanceme 200,000 73,124 126,876 100,000 226,876 New FD Diesel Exhaust System Replacement - - - 50,000 50,000 New Senior Center Flooring - - - 60,000 60,000
Subtotal General Building & Facilities 966,000 106,853 859,147 348,000 1,207,147 Housing Authority
New 308 San Pascual Residence Improvements - - - 30,000 30,000 Subtotal Housing Authority - - - 30,000 30,000
Information Technology
9149 VoiP Phone System Installation 200,000 20,000 180,000 - 180,000 9186 CD Permit Management Software 310,000 50,000 260,000 - 260,000 9187 CD Record Scan & Doc Managmnt 45,000 - 45,000 (45,000) - 9407 CMMS/Work Order System/GIS 120,000 5,000 115,000 - 115,000 New Agenda Management System - - - 50,000 50,000
New City Website System & Design - - - 60,000 60,000
Subtotal Information Technology 675,000 75,000 600,000 65,000 665,000 Library
9301 Library HVAC Repairs 25,000 5,000 20,000 234,100 254,100 9322 Library ADA Ramp, Light. & Imp 20,000 - 20,000 - 20,000 9405 Library Security Camera System 20,000 - 20,000 - 20,000 New Library Facility Improvements - - 100,514 100,514
New Library Roof - - 291,781 291,781
New Library Master Plan - - 150,000 150,000
Subtotal Library 65,000 5,000 60,000 776,395 836,395
Community Services & Parks
9033 Grevalia&Berkshire Pocket Park 876,255 51,255 825,000 - 825,000 9157 Golf Course Netting Replacemen 750,000 19,407 730,593 - 730,593 9263 Pocket Park Construction - - - - -
New Parks Master Plan - - - 150,000 150,000
New Snake Trail Improvements - - - 50,000 50,000
Subtotal Community Services & Parks 1,626,255 70,662 1,555,593 200,000 1,755,593 Sewer
9408 Sewer Sys. Rep., Rehab&Replace 500,000 25,000 475,000 - 475,000 Subtotal Sewer 500,000 25,000 475,000 - 475,000
Stormwater
9364 Rio Hondo LRS Alham, Wash Trtm 5,000 - 5,000 - 5,000 New Huntington Drive Green Street - - - 250,000 250,000 New City Hall Stormwater Project 500,000 - 500,000 - 500,000 New Arroyo Seco San Rafael & San Pascual Projects - - - 437,500 437,500 Subtotal Stormwater 505,000 - 505,000 687,500 1,192,500 Streets
9203 Street Repairs - 2023 3,958,538 72,435 3,886,103 - 3,886,103 9264 ADA Sidewalk Repairs 321,723 25,000 296,723 111,059 407,782 Subtotal Streets 4,280,261 97,435 4,182,826 111,059 4,293,885 Sustainability
9188 City/Civic EV Charging System 350,000 100,000 250,000 102,700 352,700 9189 Arroyo Park EV Charging System 50,000 50,000 - - - 9402 EV Charging Station (MSRC) 13,650 13,650 - - -
9410 Climate Action Plan 120,000 - 120,000 - 120,000
Subtotal Sustainability 533,650 163,650 370,000 102,700 472,700 2 - 75
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 53
FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24
Project No.Project Name Budget Projected Carryovers Additions Budget Transportation & Traffic
9102 Fremont/Huntington MAT Project 475,000 - 475,000 - 475,000 9161 North-South Corridor ITS Dploy 788,483 200,000 588,483 640,365 1,228,848 9192 Fair Oaks Traffic Signal Const 482,568 469,526 13,042 - 13,042 9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv 50,000 - 50,000 - 50,000 9350 Pedestrian Crossing Devices 200,000 - 200,000 - 200,000 9351 Rect. Rapid Flashing Beacons 260,915 27,450 233,465 31,497 264,962 New Fremont/Huntington MIP Project - - - 475,000 475,000 Subtotal Transportation & Traffic 2,256,966 696,976 1,559,990 1,146,862 2,706,852 Water
9300 Ann. Water Main Repairs 2,000,000 - 2,000,000 - 2,000,000 9348 Water Facil. Site Improvements 88,000 - 88,000 - 88,000 9349 Advanced Metering Infr. (AMI) 150,000 - 150,000 - 150,000 9409 Westside Reservoir 550,000 25,000 525,000 - 525,000 9411 Elevated Tanks-Raymond/Bilikie 120,000 - 120,000 - 120,000 Subtotal Water 2,908,000 25,000 2,883,000 - 2,883,000
Totals $ 14,316,132 $ 1,265,576 $ 13,050,556 $ 3,467,516 $ 16,518,072 2 - 76
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 54
CIP by Funding Source
FY 2022-23 Carryover Balance FY 2024 FY 2024
Project No. Project Name Projected Bdgt Balance Additions 9033 Grevalia&Berkshire Pocket Park 51,255 825,000 - 825,000 9102 Fremont/Huntington MAT Project - 475,000 - 475,000 9149 VoiP Phone System Installation 20,000 180,000 - 180,000 9157 Golf Course Netting Replacemen 19,407 730,593 - 730,593 9161 North-South Corridor ITS Dploy 200,000 588,483 640,365 1,228,848 9186 CD Permit Management Software 50,000 260,000 - 260,000 9187 CD Record Scan & Doc Managmnt - 45,000 (45,000) -
9188 City/Civic EV Charging System 100,000 250,000 102,700 352,700 9189 Arroyo Park EV Charging System 50,000 - - -
9192 Fair Oaks Traffic Signal Const 469,526 13,042 - 13,042 9203 Street Repairs - 2023 72,435 3,886,103 - 3,886,103 9206 825 Mission Yard Security Gate - 160,000 - 160,000 9224 Citywide Facility Repair 33,729 116,271 250,000 366,271 9226 FD Front Bay Door Replacement - 80,000 - 80,000
9229 PD Locker/Restroom Improvement - 180,000 10,000 190,000 9230 PD Improvements - 16,000 1,000 17,000
9231 PD Briefing Room Update - 18,000 1,000 19,000
9232 PD1st Floor Inter Paint/Drywal - 12,000 1,000 13,000 9242 War Memorial Audio/Vis. Equipm - 50,000 (50,000) - 9263 Pocket Park Construction - - - -
9264 ADA Sidewalk Repairs 25,000 296,723 111,059 407,782 9269 War Memorial HVAC Repairs - 25,000 - 25,000
9273 Rec. Facilities Key System - 75,000 (75,000) -
9278 Fair Oaks ITS Project - - - -
9290 Grevelia/Fair Oaks Int. Imprv - 50,000 - 50,000
9300 Ann. Water Main Repairs - 2,000,000 - 2,000,000
9301 Library HVAC Repairs 5,000 20,000 234,100 254,100
9322 Library ADA Ramp, Light. & Imp - 20,000 - 20,000
9348 Water Facil. Site Improvements - 88,000 - 88,000
9349 Advanced Metering Infr. (AMI) - 150,000 - 150,000
9350 Pedestrian Crossing Devices - 200,000 - 200,000
9351 Rect. Rapid Flashing Beacons 27,450 233,465 31,497 264,962 9364 Rio Hondo LRS Alham, Wash Trtm - 5,000 - 5,000
9402 EV Charging Station (MSRC) 13,650 - -
9404 Citywide Facilities Assessment/ Security Enh 73,124 126,876 100,000 226,876 9405 Library Security Camera System - 20,000 - 20,000
9407 CMMS/Work Order System/GIS 5,000 115,000 - 115,000 9411 Elevated Tanks-Raymond/Bilikie - 120,000 - 120,000 9408 Sewer Sys. Rep., Rehab&Replace 25,000 475,000 - 475,000 9409 Westside Reservoir 25,000 525,000 - 525,000
9410 Climate Action Plan - 120,000 - 120,000
FD Diesel Exhaust System Replacement - 50,000 50,000
308 San Pascual Residence Improvements - 30,000 30,000
Agenda Management System - 50,000 50,000
City Website System & Design - 60,000 60,000
Library Facility Improvements - 100,514 100,514
Library Roof - 291,781 291,781
Library Master Plan - 150,000 150,000
Parks Master Plan - 150,000 150,000
Snake Trail Improvements - 50,000 50,000
Senior Center Flooring - 60,000 60,000
Arroyo Seco San Rafael & San Pascual Projects - 437,500 437,500 Huntington Drive Green Street - 250,000 250,000
City Hall Stormwater Project 500,000 500,000
Fremont/Huntington MIP Project - 475,000 475,000
Totals $ 1,265,576 13,050,556 3,467,516 $ 16,518,072
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 55
101 104 105 108 207
Project No. Project Name General
Fund
Street
Improvemen
t Program
Facil. &
Equip.

Replacement
SR 110 Gen
Fund
Reserve
Prop C
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation 180,000 - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - - 70,474 -
9186 CD Permit Management Software 125,000 - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System 250,000 - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 - 2,298,445 - - 300,000
9206 825 Mission Yard Security Gate - - 160,000 - -
9224 Citywide Facility Repair - - 366,271 - -
9226 FD Front Bay Door Replacement - - 80,000 - -
9229 PD Locker/Restroom Improvement - - 190,000 - -
9230 PD Improvements - - 17,000 - -
9231 PD Briefing Room Update - - 19,000 - -
9232 PD1st Floor Inter Paint/Drywal - - 13,000 - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - 25,000 - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - 109,263 - -
9322 Library ADA Ramp, Light. & Imp - - 20,000 - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - 226,876 - - 9405 Library Security Camera System - - 20,000 - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - 50,000 - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System 50,000 - - - -
City Website System & Design 60,000 - - - -
Library Facility Improvements - - 43,221 - -
Library Roof - - 125,466 - -
Library Master Plan 150,000 - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - 60,000 - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $815,000 $ 2,298,445 $ 1,525,097 $ 70,474 $300,000 2 - 78
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 56
210 213 214 228 230
Project No. Project Name Sewer SB2
Planning
Grant
Rogan
HR5294
Grant
Housing
Authorit
y
Gas Tax
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - 1,087,899 - -
9186 CD Permit Management Software - 135,000 - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 - - - - 200,000
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS 57,500 - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace 475,000 - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - - 30,000 -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $532,500 $135,000 $1,087,899 $30,000 $200,000
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 57
233 234 236 237 238
Project No. Project Name Measure
R Local
Measure
M-MAT
Measure
M - Local
RMRA -
SB1
MSRC
Grant
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - 475,000 - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - - - -
9186 CD Permit Management Software - - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - - 102,700
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 300,000 - 177,565 585,093 -
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - - 26,497 - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $300,000 $475,000 $204,062 $585,093 $102,700
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 58
239 240 245 255 260
Project No. Project Name Measure
W
Measure

M - MSP
Bike &
Pedestria
n Path
Capital
Growth
CDBG
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - - 70,474 -
9186 CD Permit Management Software - - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 - - 25,000 - -
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - 407,782
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - 50,000 - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - 200,000 - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm 5,000 - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje 37,500 - - - - Huntington Drive Green Street 250,000 - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $292,500 $250,000 $ 25,000 $70,474 $407,782
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 59
275 277 281 295 500
Project No. Project Name Park
Impact
Fees
HSIP
Grant
CA State
Library
Building
Forward
Arroyo
Seco Golf
Water
9033 Grevalia&Berkshire Pocket Park 825,000 - - -
9102 Fremont/Huntington MAT Project - - - -
9149 VoiP Phone System Installation - - - -
9157 Golf Course Netting Replacemen - - 730,593 -
9161 North-South Corridor ITS Dploy - - - -
9186 CD Permit Management Software - - - -
9187 CD Record Scan & Doc Managmnt - - - -
9188 City/Civic EV Charging System - - - -
9189 Arroyo Park EV Charging System - - - -
9192 Fair Oaks Traffic Signal Const - 13,042 - -
9203 Street Repairs - 2023 - - - -
9206 825 Mission Yard Security Gate - - - -
9224 Citywide Facility Repair - - - -
9226 FD Front Bay Door Replacement - - - -
9229 PD Locker/Restroom Improvement - - - -
9230 PD Improvements - - - -
9231 PD Briefing Room Update - - - -
9232 PD1st Floor Inter Paint/Drywal - - - -
9242 War Memorial Audio/Vis. Equipm - - - -
9263 Pocket Park Construction - - - -
9264 ADA Sidewalk Repairs - - - -
9269 War Memorial HVAC Repairs - - - -
9273 Rec. Facilities Key System - - - -
9278 Fair Oaks ITS Project - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - -
9300 Ann. Water Main Repairs - - - 2,000,000
9301 Library HVAC Repairs - - 144,837 - -
9322 Library ADA Ramp, Light. & Imp - - - -
9348 Water Facil. Site Improvements - - - 88,000
9349 Advanced Metering Infr. (AMI) - - - 150,000
9350 Pedestrian Crossing Devices - - - -
9351 Rect. Rapid Flashing Beacons - 238,465 - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - -
9402 EV Charging Station (MSRC) - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - 9405 Library Security Camera System - - - -
9407 CMMS/Work Order System/GIS - - - 57,500
9411 Elevated Tanks-Raymond/Bilikie - - - 120,000
9408 Sewer Sys. Rep., Rehab&Replace - - - -
9409 Westside Reservoir - - - 525,000
9410 Climate Action Plan - - - -
FD Diesel Exhaust System Replacement - - - -
308 San Pascual Residence Improvements - - - -
Agenda Management System - - - -
City Website System & Design - - - -
Library Facility Improvements - - 57,293 - -
Library Roof - - 166,315 - -
Library Master Plan - - - -
Parks Master Plan 150,000 - - -
Snake Trail Improvements 50,000 - - -
Senior Center Flooring - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - -
Huntington Drive Green Street - - - -
City Hall Stormwater Project - - - -
Fremont/Huntington MIP Project - - - -
Totals $1,025,000 $251,507 $ 368,445 $730,593 $2,940,500 2 - 82

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 60
503 243 101
Project No. Project Name Water
Efficiency
Measure

R - MIP
Reserves
9033 Grevalia&Berkshire Pocket Park - - -
9102 Fremont/Huntington MAT Project - - -
9149 VoiP Phone System Installation - - -
9157 Golf Course Netting Replacemen - - -
9161 North-South Corridor ITS Dploy - - -
9186 CD Permit Management Software - - -
9187 CD Record Scan & Doc Managmnt - - -
9188 City/Civic EV Charging System - - -
9189 Arroyo Park EV Charging System - - -
9192 Fair Oaks Traffic Signal Const - - -
9203 Street Repairs - 2023 - - -
9206 825 Mission Yard Security Gate - - -
9224 Citywide Facility Repair - - -
9226 FD Front Bay Door Replacement - - -
9229 PD Locker/Restroom Improvement - - -
9230 PD Improvements - - -
9231 PD Briefing Room Update - - -
9232 PD1st Floor Inter Paint/Drywal - - -
9242 War Memorial Audio/Vis. Equipm - - -
9263 Pocket Park Construction - - -
9264 ADA Sidewalk Repairs - - -
9269 War Memorial HVAC Repairs - - -
9273 Rec. Facilities Key System - - -
9278 Fair Oaks ITS Project - - -
9290 Grevelia/Fair Oaks Int. Imprv - - -
9300 Ann. Water Main Repairs - - -
9301 Library HVAC Repairs - - -
9322 Library ADA Ramp, Light. & Imp - - -
9348 Water Facil. Site Improvements - - -
9349 Advanced Metering Infr. (AMI) - - -
9350 Pedestrian Crossing Devices - - -
9351 Rect. Rapid Flashing Beacons - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - -
9402 EV Charging Station (MSRC) - - -
9404 Citywide Facilities Assessment/ Security Enh - - - 9405 Library Security Camera System - - -
9407 CMMS/Work Order System/GIS - - -
9411 Elevated Tanks-Raymond/Bilikie - - -
9408 Sewer Sys. Rep., Rehab&Replace - - -
9409 Westside Reservoir - - -
9410 Climate Action Plan 120,000 - -
FD Diesel Exhaust System Replacement - - -
308 San Pascual Residence Improvements - - -
Agenda Management System - - -
City Website System & Design - - -
Library Facility Improvements - - -
Library Roof - - -
Library Master Plan - - -
Parks Master Plan - - -
Snake Trail Improvements - - -
Senior Center Flooring - - -
Arroyo Seco San Rafael & San Pascual Proje 100,000 - 300,000 Huntington Drive Green Street - - -
City Hall Stormwater Project 200,000 - 300,000
Fremont/Huntington MIP Project - 475,000 -
Totals $420,000 $475,000 $600,000
2 - 83
t

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 61
Appropriated Projected Carryover from Proposed Proposed Proposed Proposed Proposed Total Proposed Prj ID Acct Name / Title 2022-2023 2022-2023 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 5-Year Total 14,316,132 $ 1,265,576 $ 13,050,556 $ 3,467,516 $ 20,126,656 $ 42,764,075 $ 34,386,934 $ 25,604,056 $ 139,399,792 $ 859,147 $ 348,000 $ Total 5-Year 3,432,147 $
5140 9206 825 Mission Yard Security Gates 160,000 - 160,000 - - - - - 160,0005139 9224 Citywide Facilities Repairs 150,000 33,729 116,271 250,000 500,000 500,000 500,000 500,000 2,366,271 5178 9226 FD Fire Station Front Bay Apparatus Door Repla 80,000 - 80,000 - - - - - 80,000 5175 9229 PD Locker Room Remodel 180,000 - 180,000 10,000 - - - - 190,000 5174 9230 PD Front Counter/Lobby Remodel 16,000 - 16,000 1,000 - - - - 17,000 5176 9231 PD Briefing/Training Room Update 18,000 - 18,000 1,000 - - - - 19,0005177 9232 PD 1st Floor Interior Paint, Drywall, & Millwork 12,000 - 12,000 1,000 - - - - 13,000 5159 9242 War Memorial Sound System 50,000 - 50,000 (50,000) 50,000 - - - 50,000 5141 9269 War Memorial HVAC Repairs 25,000 - 25,000 - - - - - 25,000 5160 9273 Recreation Facilities Key System 75,000 - 75,000 (75,000) 75,000 - - - 75,000 5138 9404 Citywide Facilities Assessment/ Security Enha 200,000 73,124 126,876 100,000 100,000 - - - 326,876 TBD New FD Diesel Exhaust System Replacement - - - 50,000 - - - - 50,000TBD New Senior Center Flooring - - - 60,000 - - - - 60,000 966,000 106,853 859,147 348,000 725,000 500,000 500,000 500,000 3,432,147 - $ 30,000 $ Total 5-Year 150,000 $
TBD New 308 San Pascual Residence Improvements - - 30,000 30,000 30,000 30,000 30,000 150,000 - - - 30,000 30,000 30,000 30,000 30,000 150,000
600,000 $ 65,000 $ Total 5-Year 940,000 $
5144 9149 Voice-over Internet Protocol (VoIP) Phone/Ne 200,000 20,000 180,000 - 250,000 - - - 430,000 5142 9186 CD Permit Management Software 310,000 50,000 260,000 - - - - - 260,000 5143 9187 CD Digital Records Scanning & Document Mgm 45,000 - 45,000 (45,000) - - - - - 5137 9407 Computerized Maintenance Mgmt System (CM 120,000 5,000 115,000 - - - - - 115,000 5146 New Agenda Management System - - - 50,000 - - - - 50,000 TBD New City Website System & Design - - - 60,000 - - - - 60,000 5145 Future Customer Care System - - - - 25,000 - - - 25,000 675,000 75,000 600,000 65,000 275,000 - - - 940,000
FY 23-24 Total: $16,518,072
Proposed Draft
General Building & Facilities FY 23-24 Total: $1,207,147 City of South Pasadena Capital Improvement Projects
Housing Authority FY 23-24 Total: $30,000 Information Technology FY 23-24 Total: $665,000 2 - 84
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 62
Appropriated Projected Carryover from Proposed Proposed Proposed Proposed Proposed Total Proposed Prj ID Acct Name / Title 2022-2023 2022-2023 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 5-Year Total 14,316,132 $ 1,265,576 $ 13,050,556 $ 3,467,516 $ 20,126,656 $ 42,764,075 $ 34,386,934 $ 25,604,056 $ 139,399,792 $ 60,000 $ 776,395 $ Total 5-Year 5,266,256 $
5148 9301 Library HVAC Repairs 25,000 5,000 20,000 234,100 - - - - 254,100 5150 - Library HVAC for Children's Room - - - - - - - - - 5149 9322 Library Northeast Ramp Lighting and Improvem 20,000 - 20,000 - 53,055 - - - 73,055 5147 9321 Library Security Camera System 20,000 - 20,000 - - - - - 20,000 TBD New Library Facility Improvements - - - 100,514 - - - - 100,514 5151 - Library Repair and Waterproof Children's Room - - - - - - - - - TBD New Library Roof - - - 291,781 - - - - 291,781
5152 Future Library Radio Frequency Identification (RFID) & - - - - 160,000 - - - 160,000 5153 Future Library Exterior Park Lighting - - - - - 169,000 - - 169,000 5154 Future Library Public Restrooms Expansion/Remodel - - - - - - 450,000 - 450,000 5155 Future Library Emergency Backup & Storage System - - - - - - - 500,000 500,000 TBD Future Library Master Plan - - - 150,000 - - - - 150,000 TBD Future Library Fire Alarm Control System - - - - 64,033 - - - 64,033 TBD Future Library Electrical Distribution Equipment - - - - 38,115 - - - 38,115 TBD Future Library Security & Safety Improvements - - - - 120,698 - - - 120,698 TBD Future Library Exterior Paint and Protective Coatings - - - - - 74,960 - - 74,960 TBD Future Library Children's Amphitheatre Wing - - - - - - - 2,800,000 2,800,000 65,000 5,000 60,000 776,395 435,901 243,960 450,000 3,300,000 5,266,256 1,555,593 $ 200,000 $ Total 5-Year 5,730,367 $
5157 9033 Grevalia & Berkshire Pocket Parks 876,255 51,255 825,000 - - - - - 825,000 - 9263 Pocket Park Construction - - - - - - - - -
5158 9157 Golf Course/Driving Range Netting Replaceme 750,000 19,407 730,593 - - - - - 730,593 5161 TBD Parks Master Plan - - - 150,000 - - - - 150,000 5162 TBD Snake Trail Improvements - - - 50,000 300,000 - - - 350,000 TBD Future Arroyo Seco Master Plan - - - - - - - - -
5163 Future Garfield Park Fitness Equipment - - - - 100,000 - - - 100,000 5164 Future Arroyo Park Fitness Equipment - - - - 100,000 - - - 100,000 5165 Future Eddie Park Restrooms - - - - 100,000 - - - 100,000 TBD Future Eddie Park House Improvements - - - - 156,194 156,194 156,194 156,194 624,774 5166 Future Orange Grove Gazebo - - - - - 150,000 - - 150,000 5167 Future Orange Grove Park Playground Replacement - - - - - 200,000 - - 200,0005168 Future Garfield Park Playground Replacement - - - - - 200,000 150,000 - 350,0005169 Future Arroyo Walking Trail - - - - - 200,000 - 200,0005170 Future Garfield Gazebo - - - - - 200,000 - 200,0005171 Future Eddie Park Playground Replacement - - - - - 150,000 - 150,000 5172 Future Arroyo Park Sports Complex Renovations - - - - - - - 750,000 750,000 5173 Future Orange Grove Sports Complex Renovations - - - - - - - 750,000 750,000 1,626,255 70,662 1,555,593 200,000 756,194 706,194 856,194 1,656,194 5,730,367 FY 23-24 Total: $16,518,072
Proposed Draft
City of South Pasadena Capital Improvement Projects
Library FY 23-24 Total: $836,395 Community Services & Parks FY 23-24 Total: $1,755,593 2 - 85

CAPITAL IMPROVEMENT PROJECTS UTH PASADENA CITY OF SO
63 24 - 2023 YEAR FISCAL | BUDGET PROPOSED
Appropriated Projected Carryover from Proposed Proposed Proposed Proposed Proposed Total Proposed Prj ID Acct Name / Title 2022-2023 2022-2023 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 5-Year Total 14,316,132 $ 1,265,576 $ 13,050,556 $ 3,467,516 $ 20,126,656 $ 42,764,075 $ 34,386,934 $ 25,604,056 $ 139,399,792 $ 475,000 $ - $ Total 5-Year 3,997,500 $
5179 9408 Sewer System Repair, Rehabilitation, & Replcm 500,000 25,000 475,000 - 810,000 878,000 820,000 1,014,500 3,997,500 500,000 25,000 475,000 - 810,000 878,000 820,000 1,014,500 3,997,500 505,000 $ 687,500 $ Total 5-Year 49,663,586 $
5181 9364 Rio Hondo Load Redctn (LRS) Alhambra Wsh Tr 5,000 - 5,000 - 50,000 - - - 55,000 5182 TBD Huntington Drive Green Street - - - 250,000 595,000 5,570,500 5,570,500 - 11,986,000 TBD New City Hall Stormwater Project 500,000 - 500,000 - - - - - 500,000 5180 New Arroyo Seco San Rafael & San Pascual Projects - - - 437,500 - - - - 437,500 5183 Future Lower Arroyo Seco Projects - - - - 2,305,000 8,723,362 8,723,362 14,433,362 34,185,086 5184 Future Camino Verde Pocket Park - - - - 100,000 600,000 900,000 900,000 2,500,000 505,000 - 505,000 687,500 3,050,000 14,893,862 15,193,862 15,333,362 49,663,586 4,182,826 $ 111,059 $ Total 5-Year 12,773,885 $
5185 9203 Street Repavement & Repairs 3,958,538 72,435 3,886,103 - 2,000,000 2,000,000 2,000,000 2,000,000 11,886,103 5186 9264 Sidewalk Replacement & Repairs 321,723 25,000 296,723 111,059 120,000 120,000 120,000 120,000 887,782 4,280,261 97,435 4,182,826 111,059 2,120,000 2,120,000 2,120,000 2,120,000 12,773,885 370,000 $ 102,700 $ Total 5-Year 1,022,700 $
5103 9188 Civic Center/City Hall EV Charging Systems 350,000 100,000 250,000 102,700 - - - - 352,700 5188 9189 Arroyo Park EV Charging Systems 50,000 50,000 - - - - - - - 5200 9410 Climate Action Plan 120,000 - 120,000 - 100,000 100,000 100,000 100,000 520,000 TBD 9402 EV Charging Stating (Fire Spt Lot) 13,650 13,650 - - - - - - - 5187 TBD Civic Center/Mound Solar Panel Installation - - - - - - - - - 5189 TBD Urban Forest Master Plan - - - - 150,000 - - - 150,000 533,650 163,650 370,000 102,700 250,000 100,000 100,000 100,000 1,022,700 FY 23-24 Total: $16,518,072
Proposed Draft
City of South Pasadena Capital Improvement Projects
Streets Stormwater Sewer FY 23-24 Total: $475,000
FY 23-24 Total: $4,293,885FY 23-24 Total: $1,192,500
Sustainability FY 23-24 Total: $472,700
2 - 86
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CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 64
Appropriated Projected Carryover from Proposed Proposed Proposed Proposed Proposed Total Proposed Prj ID Acct Name / Title 2022-2023 2022-2023 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 5-Year Total 14,316,132 $ 1,265,576 $ 13,050,556 $ 3,467,516 $ 20,126,656 $ 42,764,075 $ 34,386,934 $ 25,604,056 $ 139,399,792 $ 1,559,990 $ 1,146,862 $ Total 5-Year 30,710,351 $
2008 9102 Fremont/Huntington (MAT) Mobility Active Tr 475,000 - 475,000 - 1,214,580 3,149,702 1,216,878 - 6,056,160 2002 9161 North-South Corridor (Fair Oaks) ITS Deployme 788,483 200,000 588,483 640,365 4,662,358 4,662,358 - - 10,553,563 TBD 9192 Fair Oaks Traffic Signal Const 482,568 469,526 13,042 - - - - - 13,042 TBD 9278 Fair Oaks ITS Project - - - - - - - - -
5129 9290 Grevelia Street and Fair Oaks Avenue 50,000 - 50,000 - 150,000 - - - 200,000 5130 9350 Pedestrian Crossing Devices 200,000 - 200,000 - 122,624 - - - 322,624 1512 9351 Rectangular Rapid Flashing Beacons (Mission & 260,915 27,450 233,465 31,497 - - - - 264,962 TBD New Fremont/Huntington (MIP) Mobility Improvem - - - 475,000 1,025,000 4,500,000 4,000,000 - 10,000,000 5131 TBD Garfield Avenue and Monterey Road Traffic Sig - - - - 100,000 300,000 - - 400,000 5132 TBD Columbia Street Striping and Signals - - - - 300,000 - - - 300,000 5133 TBD Orange Grove Avenue Project - - - - 150,000 350,000 - - 500,000 5135 TBD Citywide Mobility / Active Transport Plan Upda - - - - 150,000 - - - 150,000 2007 9311 Fair Oaks SR-110 Interchange On/Off-Ramps - - - - 300,000 500,000 - - 800,000 5134 TBD Mission-Merdian-El Centro Bollard System - - - - - 50,000 200,000 - 250,000 5136 TBD Traffic Signal Controller & Cabinet Replaceme - - - - - 300,000 300,000 300,000 900,000 2,256,966 696,976 1,559,990 1,146,862 8,174,562 13,812,060 5,716,878 300,000 30,710,351 2,883,000 $ - $ Total 5-Year 25,713,000 $
5190 9300 Water Main Pipeline Repairs 2,000,000 - 2,000,000 - 1,000,000 1,000,000 1,000,000 1,000,000 6,000,000 5192 9348 Water Facility Site Improvements 88,000 - 88,000 - 50,000 250,000 250,000 250,000 888,000 5193 9349 Advanced Metering Infrastructure (AMI) 150,000 - 150,000 - 300,000 1,000,000 1,000,000 - 2,450,000 5110 9409 Westside Reservoir Design/Construction 550,000 25,000 525,000 - 2,000,000 7,000,000 6,000,000 - 15,525,000 5191 9408 Raymond & Bilikie Elevated Tanks Study & Imp 120,000 - 120,000 - - 80,000 200,000 - 400,000 5194 Future SCADA Upgrade - - - - 150,000 150,000 150,000 - 450,000 2,908,000 25,000 2,883,000 - 3,500,000 9,480,000 8,600,000 1,250,000 25,713,000 FY 23-24 Total: $16,518,072
Proposed Draft
City of South Pasadena Capital Improvement Projects
Transportation & Traffic Water
FY 23-24 Total: $2,706,852FY 23-24 Total: $2,883,000
2 - 87
2 - 88

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 65
City Council
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Council is the elected legislative body of the City. The City Council consists of a Mayor and four Councilmembers, each elected at large for four overlapping terms. The City Council represents the City’s citizens, analyzes and approves all laws and policies, authorizes all expenditures through the budget, and directs the administration of the City government through the City Manager.

Notable Changes – Wages and Benefits
No significant changes to Wages and Benefits.

Notable Changes – Operations and Maintenance
Additional postage funding for District Mailings, Carry-Over of Discretionary Funds from prior Fiscal Years, and Funding for State of the City, Community Budget Sessions, and Strategic Planning Sessions.

Capital Outlay
No items budgeted for Capital Outlay.
2 - 89

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 66
City Council / 101-1010-1011
Budget Summary
Authorized Positions
Jon Primuth, Mayor
Evelyn G. Zneimer, Mayor Pro Tem
Jack Donovan, Councilmember
Janet Braun, Councilmember
Michael A. Cacciotti, Councilmember
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 22,466 15,653 18,589 18,594 19,888 19,703 Operations & Maintenance 22,935 20,236 26,857 30,600 51,500 99,200 Capital Outlay - - - - - -
Total Expenses by Category 45,401 35,890 45,446 49,194 71,388 118,903 [101-1011] City Council 45,401 35,890 45,446 49,194 71,388 118,903 Total Expenses by Program 45,401 35,890 45,446 49,194 71,388 118,903 2 - 90

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 67
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides funds for monthly stipend for members of the City Council. Elected South Pasadena officials are paid a $300 monthly stipend. Includes cell phone allowance. City Council members are subject to Medicare withholding and Workers Compensation coverage provided by the City.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postage meter charges and postage for mailing City Council mail, including special mailing lists for District Town Halls (Total $8,000). 8020 Special Department Expense
Provides funds for City Council business cards, promotional items, badges, plaques, nameplates, supplies, calendars, photography ($1,000). Provides funds for proclamation and certificate supplies ($500). Provides funds for special requests for City Council meetings and unanticipated department expenses incurred to fulfill requests by City Councilmembers ($500). Provides fund for Pasadena Tournament of Roses ($12,000). Provides fund for Multi-Cultural Community Event ($25,000) As well as the Annual Commissioner Congress ($8,000). (Total $49,000)
8021 Discretionary Fund Program
Discretionary funds must be used for a public purpose benefiting the City. Each Councilmember is allotted $4,000. (Total $33,700).
8060 Dues/Memberships/Subscriptions
Provides funds for individual councilmember memberships in organizations ($500)
8090 Conference and Meeting Expense
Provides funds for City Council to attend conferences and meetings, including parking and mileage. Provides funds for meals and beverages for Regular and Special City Council Meetings, receptions including State of the City, and Mayor’s Swearing-In, and Community Budget Sessions, State of the City.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 5,460 2,120 7,160 18,000 18,020 - 7010 000 Salaries - Temp / Part 16,460 12,880 10,680 - 1,500 18,000 7110 000 Workers Compensation 228 163 188 333 162 252
7170 000 FICA - Medicare 318 490 561 261 206 1,450
<WAGES & BENEFITS> 22,466 15,653 18,589 18,594 19,888 19,703 8000 000 Office Supplies - - - - - -
8010 000 Postage 149 206 42 100 2,000 8,000
8020 000 Special Department Expense 4,640 1,404 5,119 2,000 4,000 49,000 8021 000 Discretionary Fund Program 9,490 15,376 12,588 20,000 20,000 33,700 8060 000 Dues & Memberships 150 3,200 - 500 500 500
8090 000 Conference & Meeting Expense 8,507 50 9,108 8,000 25,000 8,000 <OPERATIONS & MAINTENANCE> 22,935 20,236 26,857 30,600 51,500 99,200 [101-1011] City Council Total 45,401 35,890 45,446 49,194 71,388 118,903 2 - 91

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 68
Provides funds for Strategic Planning Sessions: logistics, refreshments, supplies, recording. Provides funds for purchase of meeting-related presentation materials, accessories, and supplies for tablets and related devices ($8,000). 2 - 92

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 69
City Manager
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Manager is appointed by the City Council and serves as the Chief Administrative Officer, ensuring that the policies of the Mayor and City Council are executed effectively and efficiently. Specific areas of responsibility include oversight of seven operating departments, public information and public engagement, legislative tracking, following up on citizen concerns, providing recommendations to promote organizational efficiency and overseeing the development and presentation of the annual budget.

The City’s Economic Development Division is housed under the City Manager’s Office, and is the liaison to the business community, focused on efforts to strengthen and grow the local economy, and serves as a liaison to business affairs at City Hall. The Division oversees the communications and engagement efforts of the City, including marketing, branding social media and the City’s website.

Notable Changes – Wages and Benefits
Due to organizational restructuring, City Manager has become its own department and is now separated from Management services. City Manager has 5 FTEs for Fiscal Year 2022-23. One part-time management intern has been added.

Notable Changes – Operations and Maintenance
Funding included for Annual Social Services and Social Justice Forum, Social Services Resource Guide, Executive Team Engagement, Veteran Events, mailings of State, Regional, and Legislative correspondence in line with the adopted Legislative Platform, GoGov Citywide Mobile App, Holiday Lighting Décor, and Guide to Doing Business brochure.

Capital Outlay
No items budgeted for Capital Outlay.
2 - 93

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 70
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,350,983 1,363,498 1,670,242 896,731 881,155 1,059,376 Operations & Maintenance 271,386 321,158 250,626 416,608 347,438 325,910 Capital Outlay - - - - - -
Total Expenses by Category 1,622,368 1,684,656 1,920,868 1,313,339 1,228,593 1,385,285 [101-2011] City Manager 1,457,590 1,577,395 1,815,368 1,103,231 1,021,485 1,224,510 [101-2012] Economic Development 55,278 261 - 98,108 95,108 50,275 [220-2301] Community Promotion 109,500 107,000 105,500 112,000 112,000 110,500 Total Expenses by Program 1,622,368 1,684,656 1,920,868 1,313,339 1,228,593 1,385,285 2 - 94
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CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 71
City Manager / 101-2010-2011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 879,831 815,286 910,988 606,976 589,285 693,542 7010 000 Salaries - Temp / Part 96,744 219,067 179,156 35,000 20,819 35,128 7011 000 Salaries - PT Stipend - - - - - -
7020 000 Overtime 187 2,929 26,069 - 4,797
7040 000 Holiday 8,103 14,082 10,090 - - 8,847
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback 2,987 - 26,622 27,000 2,879 25,608 7100 000 Retirement 251,744 185,649 432,904 144,439 141,862 73,787 7100 010 CalPERS UAL - - 110,175
7108 000 Deferred Compensation 7,438 36,687 (23,868) 4,542 6,073 6,820 7110 000 Workers Compensation 12,017 12,311 13,586 11,569 10,418 8,081 7120 000 Disability Insurance - - - - 14,509
7130 000 Group Health Insurance 63,472 51,707 62,786 53,112 62,414 73,170 7140 000 Vision Insurance 1,586 1,247 1,534 1,080 1,280 1,048 7150 000 Dental Insurance 5,025 4,432 5,282 4,050 4,107 3,911 7160 000 Life Insurance 745 592 719 446 624 515
7170 000 FICA - Medicare 15,630 17,509 18,375 8,517 16,088 12,744 7180 000 Car/Uniform Allowance 5,475 2,000 6,000 - 6,000 6,000 <WAGES & BENEFITS> 1,350,983 1,363,498 1,670,242 896,731 881,155 1,059,376 8000 000 Office Supplies 5,640 4,428 21,283 10,000 10,000 10,000 8010 000 Postage 803 370 45 4,000 2,000 4,000
8020 000 Special Department Expense 7,615 1,630 13,813 20,800 13,812 8,500 8050 000 Printing/Duplicating 98 126 698 6,000 5,275 6,000 8060 000 Dues & Memberships 1,115 1,025 2,097 47,500 44,100 44,437 8090 000 Conference & Meeting Expense 2,088 494 15,143 16,750 15,143 17,198 8100 000 Vehicle Maintenance 1,965 1,498 2,041 750 - -
8110 000 Equipment Maintenance - - - 700 - -
8150 000 Telephone - - - - - -
8170 000 Professional Services 45,221 77,806 77,336 40,000 40,000 40,000 8180 000 Contract Services 42,063 116,518 - 10,000 10,000 10,000 8200 000 Training Expense - - - - - -
8272 000 CM Emergency - 10,000 12,670 50,000 - 25,000
<OPERATIONS & MAINTENANCE> 106,608 213,897 145,126 206,500 140,330 165,135 [101-2011] City Manager Total 1,457,590 1,577,395 1,815,368 1,103,231 1,021,485 1,224,510 2 - 95

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 72
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for the City Manager, Deputy City Manager, Assistant to the City Manager, Management Analyst, and Administrative Secretary. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Provides compensation for non-salaried part-time employee (Management Intern) and partial compensation for non-salaried Interim City Manager and Interim Assistant City Manager.
7070 Leave Buyback
Provides funds to employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Ordinary office supplies for the City Manager’s Office (City Manager, Deputy City Manager, Assistant to the City Manager, Management Analyst, Administrative Secretary and Management Intern), and meeting supplies. (Total $10,000) 8010 Postage
Provides funds for postal expenses for City mailings, including public notice mailings, legal printing of notices, and Legislative support/opposition letters. (Total $4,000)
8020 Special Department Expense
Provides funds for miscellaneous department supplies and services not considered office supplies, Executive Team engagement, , furniture, kitchen equipment, copier paper (for City Hall second floor), Annual Social Services and Social Justice Forum, Veteran Events, Social Services Working Group (food, supplies, table cloths, etc.) , and outreach (Social Services Resource Guide printing and annual revisions), and hosting gatherings with regional and partner agencies or elected dignitaries on-site. (Total $8,500) 8050 Printing and Duplication
Provides funds for the printing and duplication of materials, including City information brochures, foam boards and A Frames, translation services, printed surveys, electronic survey providers, brochures, stationary, and business cards, and name badges. (Total $6,000)
8060 Dues, Memberships, and Subscriptions
Provides funds for San Gabriel Valley City Manager’s Association dues, San Gabriel Valley Council of Governments, International City Manager’s Association, California City Management Foundation, Municipal Management Association of Southern California, City memberships in League of California Cities League of California Cities-LA County San Gabriel Valley Council of 2 - 96

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 73
Governments, California Contract Cities, Southern California Association of Governments, CAPIO, and subscriptions to newspapers and professional publications. (Total $44,437)
8090 Conference and Meeting Expense
Provides funds to attend professional and training meetings, conference registrations including the League of California Cities Annual Conference, League of California Cities City Manager’s Conference, League of California Cities City Leaders Summit, San Gabriel Valley Economic Partnership (SGVEP) Legislative Action Day, SGVEP Economic Forecast Summit, Municipal Management Association of Southern California (MMASC) Annual Conference, MMASC Summer Session, MMASC Winter Session, San Gabriel Valley City Manager’s Association Meetings, CAPIO, CalEd Intro to Economic Development, and International Shopping Centers Conference. (Total$17,198) 8170 Professional Services
Provides funds for consultant services, such as operational studies and other professional services ($20,000), and citywide operations ($20,000). (Total $40,000)
8180 Contract Services
Provides funds for City Manager Office to enter in contracts services for mission critical items (Total $10,000).
8272 City Manager Emergency Fund
Permits the City Manager to respond swiftly to emergency and unanticipated needs in any operational area of the City (Total $25,000). 2 - 97

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 74
Economic Development / 101-2020-2012
Budget Detail

OPERATIONS & MAINTENANCE
8050 Printing and Duplication
Funds the printing and duplication of materials, including Guide to Doing Business in South Pasadena ($2,000), business mailers ($1,000), informational brochures ($500), flyers and newsletters ($2,000), promotional street banners ($2,000) and translation services ($500) (Total $8,000) 8060 Dues and Memberships
Funds membership dues for the San Gabriel Valley Economic Partnership (Total $3,275).
8190 Community Engagement
Funds business networking events ($4,000), holiday lighting and décor ($15,000), and tabling at the community events for outreach ($1,000). (Total $20,000)
8220 Communications - Special Department Expense
Funds contract services including Constant Contact citywide email marketing tool, ($2,000), GoGov Citywide Annual App Fee ($15,000), and promotional materials for launch of new website ($2,000). (Total $19,000) 2 - 98
Actual Budgeted Estimated Proposed
Ace Ts ccoun 9/20 022123 022123 023124
8050 000 Printing/Duplicating 8,328 8,328 8,000
8060 000 Dues & Memberships 3,000 3,275
8190 000 Community Engagement 71,200 71,200 20,000
8220 000 Communications Spec. Dept Expense 125 261 7,180 7,180 19,000 8230 000 Communications Prof Services 55,153 8,400 8,400 <OPERATIONS & MAINTENANCE> 55,278 261 98,108 95,108 50,275 [101-2012] Economic Development Total 55,278 261 98,108 95,108 50,275

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 75
Community Promotion / 220-2010-2301
Budget Detail

OPERATIONS & MAINTENANCE
8185 Chamber of Commerce
Funds are allocated by contract with the South Pasadena Chamber of Commerce (Total $128,500).
8255 Public Events Promotion
Public events promotion (Total $5,000).

Actual Actual Actual Budgeted Estimated Proposed Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8060 000 Dues & Memberships 1,500 1,500 - - - - 8185 000 Chamber of Commerce 105,500 105,500 105,500 105,500 105,500 128,500 8255 000 Public Events Promotion 2,500 - - 6,500 6,500 5,000 <OPERATIONS & MAINTENANCE> 109,500 107,000 105,500 112,000 112,000 133,500 [220-2301] Community Promotion Total 109,500 107,000 105,500 112,000 112,000 133,500 2 - 99

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 76
Key Performance Indicators
The City Manager’s Team is focused on improving the quality of life for residents, businesses and employees. With the move of Economic Development to the City Manager’s Office, the City Manager’s team is redefining community outreach and engagement, business support and service. A commitment to Strategic Plan goals and active legislative efforts ensure furthering the community’s priorities while protecting and preserving quality of life in South Pasadena.

Public Engagement/ Community Outreach
Continue to establish and explore best practices in conducting community outreach, including:
• 150-300 new photos of the City, Departments and staff for marketing and documents for FY2023.
• 1,000 new followers across social media by the end of FY2023. • Develop and launch new City website to the community. • Work with Departments and Divisions to ensure community engagement is prioritized including use of surveys, workshops, input sessions and other engagement and engagement tools.

Economic Development
Continue to establish and explore best practices in Economic Development:
• Visit 100 businesses in the community.
• Explore enhanced branding plan for City’s Downtown District. • Continue hosting quarterly business networking events. • Establish City Council sub-committee on Economic Development. • Establish program to welcome new businesses to the City.

Establish and Prioritize Healthy Workplace Culture
• Establish City-wide internship and professional shadowing programs. • Host quarterly Mid Manager’s Meetings.
• Lead and bolster Employee Engagement Team (EET) and citywide efforts. • Review and implement the USC Capstone Team Diversity, Equity and Inclusion Implementation Plan.

Social Services
Continue to prioritize providing Social Services outreach and resources to the community:
• Establish Veterans Census to plan for Veteran specific outreach. • Host a Veteran’s Appreciation Day by FY2023.

Legislation
• Establish Legislative Tracking program by FY2023.
• Continue to participate in and network with legislative partners 2 - 100

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 77
Management Services
Fiscal Year 2023-24 Budget Snapshot
Overview
Mission
The Management Services Department is committed to being a collaborative and innovative partner in delivering essential services to our internal and external customers in a way that is helpful, caring, and responsive. We accomplish this through the innovative use of skills, knowledge, technology, and an investment in human capital.

Core Values
• Teamwork
• Inclusivity
• Integrity
• Pride
• Transparency
• Stewardship
• Innovation
• Respect
• Wellness
• Attitude
Core Services
• Management Services: Innovation and Technology (IT), Grants Management, and Special Projects
• Human Resources and Risk Management: Human Resources Management, Recruitment, Employee Training, Labor Relations, Safety, and Risk Management • City Clerk: Records Management, Elections, Boards, Commissions, and City Council Support
Notable Changes—Wages and Benefits
There is an increase in wages and benefits, as the Department is adding three full time positions (Senior Human Resources Analyst, Human Resources Analyst and Human Resources Specialist). It should be noted that the Senior Human Resources Analyst and Human Resources Analyst positions are reclassifications of two management analyst positions in the Human Resources Division.

Notable Change—Operations and Maintenance
For Fiscal Year 2023-2024, the City Clerk Division will be accounting for advertisement costs for all departments, and all innovation and technology items have also been moved to the Innovation and Technology funds.

Capital Outlay
Funds are included to begin to phase out end of life technology equipment citywide, and begin a replacement cycle to create and maintain effective operations. 2 - 101

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 78
Ongoing Initiatives, Goals, and Objectives
Innovation and Technology (IT)
• Modernize and maximize the business value and resiliency of technology services. • Work with departments to identify ways technology can improve efficiency. • Advance IT-managed service delivery by improving oversight and focusing on operational excellence.
• Secure the City’s data and technology and improve our cyber security posture. • Educate and train staff regarding possible cybersecurity threats by implementing a program to comprehensively train city technology users, provide baseline testing, and mitigate potential risks associated with phishing attacks.

Human Resources
• Continue to attract, develop, and retain a well-qualified and diverse workforce, and fill vacancies in a timely manner.
• Continue to seek and implement efficiencies that will improve the way we deliver services to employees and customer departments.
• Continue to offer citywide training and development opportunities and take full advantage of our new learning management system to link training to core competencies better.
• Continue employee engagement efforts, and develop a plan aimed at reducing employee turnover and increasing job satisfaction.

City Clerk
• Provide customers with accurate and thorough information and access to city council meetings and election resources.
• Embrace cutting-edge technology and industry best practices to increase efficiency, transparency, and accessibility.

Adhere to state and local mandates and deadlines related to city government. • Streamline public records act requests processing and implement a public records request management program.
• Improve the City’s record retention practices and implement a comprehensive records management program.
• Work to provide all Commission and elected officials relevant training, including Brown Act and ethics training (AB 1234 and AB1661).
2 - 102

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 79
Budget Summary
Authorized Positions

Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 6,764 30,959 6,615 1,144,286 1,088,369 1,118,897 Operations & Maintenance 1,627,845 1,647,496 665,364 2,499,490 2,418,567 2,178,490 Capital Outlay 68,556 91,035 7,495 100,000 100,000 197,000 Total Expenses by Category 1,703,165 1,769,490 679,474 3,743,776 3,606,936 3,494,387 [101-2033] City Clerk 113,311 115,512 - 470,283 389,517 447,319 [101-1022] Elections 185,743 76,843 93,242 166,000 110,809 63,900 [101-2034] Human Resources 324,830 350,761 - 898,923 905,818 915,553 [101-2021] Transportation Planning 12,835 287 90 - - -
[101-2031] Management Services - - 6,615 480,230 415,995 496,105 [101-2032] Information Services 573,881 541,110 - 833,200 889,657 1,151,511 [101-2501] Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 [105-3032] Information Services - 77,691 7,495 - - -
Total Expenses by Program 1,703,165 1,769,490 679,474 3,743,776 3,606,936 3,494,387 2 - 103
Human Resources
/ Risk Mgmt
Human Resources, Labor Relations,
Employee Development/Training, General
Liability,
Workers' Comp. and Loss Prevention
HR/Risk
Manager
Senior HR
Analyst
HR Analyst
HR Specialist
Director of
Management Services
Management
Services
Information Technology,
Grants and Special Projects
Senior
Management
Analyst
Management
Assistant
'
l
IT Contract l
(Acorn)
Full Time Employees: 9
Part Time Employees: O
City Clerk
City Clerk, Council, Commission
Support, Elections, Records Mgmt, A/V
support
Chief City Clerk
Deputy
City Clerk

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 80
Management Services / 101-2030-2031
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent - - 5,730 243,499 200,724 170,781 7010 000 Salaries - Temp / Part - - - 95,000 116,075 78,000 7011 000 Salaries - PT Stipend - - - - - -
7020 000 Overtime - - - 5,000 -
7040 000 Holiday - - - - - -
7055 000 IOD - Non Safety - - - - - -
7070 000 Leave Buyback - - - 15,000 - 3,146
7100 000 Retirement - - 665 61,369 46,572 22,646
7100 010 CalPERS UAL - - - - 50,376
7108 000 Deferred Compensation - - 57 1,527 1,530 1,708 7110 000 Workers Compensation - - 80 4,229 2,042 2,392
7120 000 Disability Insurance - - - - -
7130 000 Group Health Insurance - - - 9,348 5,986 7,979 7140 000 Vision Insurance - - - 415 117 153
7150 000 Dental Insurance - - - 1,557 432 567
7160 000 Life Insurance - - - 171 70 92
7170 000 FICA - Medicare - - 83 3,315 2,646 6,263
7180 000 Car/Uniform Allowance - - - - - -
<WAGES & BENEFITS> - - 6,615 440,430 376,195 344,105
8000 000 Office Supplies - - - 16,000 16,000 15,000
8010 000 Postage - - - 300 300 300
8020 000 Special Department Expense - - - - - 1,000
8050 000 Printing/Duplicating - - - 2,000 2,000 500
8060 000 Dues & Memberships - - - 2,000 2,000 700
8090 000 Conference & Meeting Expense - - - 4,000 4,000 4,000 8100 000 Vehicle Maintenance - - - - - -
8110 000 Equipment Maintenance - - - 500 500 -
8150 000 Telephone - - - - - -
8170 000 Professional Services - - - 15,000 15,000 10,000 8180 000 Contract Services - - - - - 120,000
8200 000 Training Expense - - - - - 500
<OPERATIONS & MAINTENANCE> - - - 39,800 39,800 152,000
[101-2031] Management Services Total - - 6,615 480,230 415,995 496,105 2 - 104

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 81
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Management Services Director, Senior Management Analyst and Management Assistant salaries.
7010 Salaries – Part-Time
Funds non-salaried part-time employees (Management Assistant) and temporary staff for special projects.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
General office supplies from Staples (per the City’s contract with Staples) for the Management Services Department (Total $15,000).
8010 Postage
Provides funds for as-needed postal expenses for City mailings, including public notice mailings, and legal printing of notices (Total $300). 8020 Special Department Expense
Funds for department apparel for staff for community events and conference and training attendance (Total $1,000).
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, including City information brochures for front counter (as-needed) for Departmental efforts (Total $500).
8060 Dues, Memberships, and Subscriptions
Provides funds for International City Manager’s Association dues for Department Director and Senior Management Analyst ($400), and three staff memberships to the Municipal Management Association of Southern California ($300). (Total $700).
8090 Conference and Meeting Expense
Provides funds for travel and lodging for one staff member to attend the Municipal Management Association Southern California (MMASC) Annual Conference ($1,500), and funds for travel and lodging for one staff member to attend the International City Manager’s Association ($2,500). (Total $4,000). 2 - 105

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 82
8170 Professional Services
Provides funds for as-needed temporary staffing services ($5,000) and professional services for special projects, including consultant services for information technology and policy development ($5,000). (Total $10,000). 8180 Contract Services
Provides funds for City Hall Security (Total $120,000). 8200 Training Expense
Provides funds for training materials for staff hosted trainings for staff ($500). 2 - 106

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 83
City Clerk / 101-2030-2033
Budget Detail
2 - 107
Actual Actual Actual Budgeted Estimated ProJlosed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salari es - Permanent 20 ,633 195,943 11 8,166 182,655 70 10 000 Salaries - Temp I Part 6,158 3,151 40,925 80 ,858 7020 000 Overtime
7070 000 Leave Buyback
7100 000 Retirement 162 934 49,993 41,249 14,612
7100 010 'CalPERS UAL
7108 000 Deferred Compensation 4,737 1,2 16 1,054 1,827 711 0 000 Workers Compensation 72 195 3,625 1,38 1 1,984 7130 000 Group Health Insurance 600 28,386 6,433 29,820 7140 000 V ision In surance 40 456 146 405
7150 000 Dental In surance 150 1,7 10 542 1,510
7160 000 Life Insurance 17 188 99 198
7170 000 FICA - Medicare 372 503 2,84 1 1,684 2,648
'<WAGES & BENEFITS> 6,764 30,959 325,283 251,613 235,659 8000 000 Office Supplies
8010 000 Postage 185 252 500 83 750
8020 000 Special Department Expense 1,920 1,500 1,003 2,400 8040 000 Advertising 1,233 595 20,000 21,615 44,850
8050 000 Printing/Duplicating 238 61 500 538 1,000
8060 000 Dues & Memberships 1,739 264 1,000 1,000 800
8070 000 Mileage/Auto Allowance 500 264 500
8090 000 Conference & Meeting Expense 650 150 3,000 1,688 2,460 8095 000 Commissioners Congress 4,836 8,000 2,000
811 0 000 Equipment Maint enance 44 2,000 66,675
8170 000 Professional SelVices 3,200 65,000 32,489 75,000 8180 000 Contract Services 93,776 79,501 42,000 2,550 83,200 8200 000 Training Expense 1,926 530 1,000 700
8300 000 Lease Payment 8,000
'<OPERATIONS & MAINTENANCE> 106,547 84 ,554 145,000 137,904 211,660 8520 000 Machin ery & Equipment
<CAPITAL OUTLAY>
(101-2033) City Clerk Total 11 3,311 115,512 470,283 389,517 447,319

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 84
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Chief City Clerk and Deputy City Clerk salaries

OPERATIONS & MAINTENANCE

8010 Postage
Provides funds for postal expenses for postage meter charges; and mailings to respond to public records requests, mail related to Fair Political Practices Commission filings, and other correspondence (Total $750). 8020 Special Department Expense
Provides funds for special department supplies and services to include special office supplies, such as special paper for documents (Resolutions, Minutes, and Ordinances), special binders, certificates, City pins, Commemorative coins, stationery, nameplates, name badges, table cloths for Special Joint Meetings, engraved plaque plates for dignitaries and elected officials City Council reorganization, and unanticipated department expenses incurred to fulfill requests by management/ elected officials (Total $2,400). 8040 Advertising
Provides funds for advisory body recruitment, publication of ordinances, ordinance summaries, and miscellaneous notices or display advertising for various departments (Total $44,850).
8050 Printing and Duplication
Provides funds for printing and duplication of documents by a duplication service company for offsite agenda packet printing, business cards, envelopes or for special projects (Total $1,000).
8060 Dues, Memberships, and Subscriptions
Provides funds for membership fees in city clerk organizations, subscriptions, books and publications (Total $800).
8070 Mileage Reimbursement
Provides for mileage reimbursement when a private vehicle is used to conduct City business (Total $500).
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses for three staff members in the City Clerk’s Division to attend City Clerk meetings, conferences, and pertinent seminars (Total $2,460).
8170 Professional Services
Provides funds for audiovisual technical services and installation for broadcasting and web streaming Special and Regular City Council and Planning Commission 2 - 108

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 85
meetings (Total $75,000).
8180 Contract Services
Provides funds for Public Records Request Act Management System annual subscription costs ($15,000) and Agenda Management Software annual subscription and implementation ($25,000). Provides funds for municipal codification services in print and on website with contingency funding if more than one code update is necessary or if new ordinances are extremely lengthy ($7,700). Includes funding for records retention policy services ($700), scanning and digitizing of all records citywide ($15,000), annual maintenance services for City’s document management system ($10,000). Includes funding for records shredding and record storage keeping ($9,800). (Total $83,200) 8200 Training Expense
Provides funding for City Clerk webinar trainings offered by CCAC ($200) and training materials for staff-hosted trainings such as supplies, handouts, refreshments when necessary and other as-needed items for training ($500). (Total $700).
2 - 109

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 86
Elections / 101-1020-1022
Budget Detail

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for as needed postage for mailings, as they arise (Total $100). 8040 Advertising
Provides for funding for the voter outreach program advertisement through newspaper groups (Total $2,300).
8170 Professional Services
Provides funding for translation of election notices and election consulting services from selected firms and funding for election management services provided by the Los Angeles County Registrar-Recorder/County Clerk’s Office for the General Municipal Election (Total $61,500).
2 - 110
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8010 000 Postage 517 31 1,000 1,000 100
8020 000 Special Department Expense 5,000 2,950 5,000 1,343 8040 000 Advertising 3,668 5,000 200 5,000 2,183 2,300
8170 000 Professional Services 182,075 66,326 90,061 155,000 106,283 61 ,500 <CAPrTAL OUTLAY> 185,743 76,843 93,242 166,000 110,809 63,900 [1 01-1022) Elections Total 185,743 76,843 93,242 166,000 110,809 63,900

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 87
Human Resources / 101-2030-2034
Budget Detail
2 - 111
Actual Actual Actual Bud eted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 247,824 189,523 315,854
7010 000 Salaries - Temp / Part 31,075 162,315 75,080
70 11 000 Salaries - PT Sti pend
7020 000 Overtime 30,615
7040 000 Holiday
7055 000 IOD - Non Safety
7070 000 Leave Buyback
7100 000 Retirement 52,738 45 ,625 31 ,290
7100 010 'CalPERS UAL 37,944
7108 000 Deferred Compensation 1,166 1,953 3,159
711 0 000 Workers Compensation 4,585 3,35 1 3,430
7120 000 Disability In surance
7130 000 Group Health Insurance 34,618 20 ,073 63,957
7140 000 V ision Insurance 576 4 12 740
7150 000 Dental Insurance 2,160 1,321 2,768
7160 000 Life In surance 238 20 1 332
7170 000 FICA - Medicare 3,593 5,174 4,580
7180 000 Car/Uniform Allowance
'<WAGES & BENEFITS> 378,573 460 ,561 539,134
8000 000 Office Supplies
8010 000 Postage 175 288 350 95 350
8020 000 Special Department Expense 11,728 2,039 38,000 27,572 34,500 8040 000 Advertising 7,540 7,140 7,000 33,970 10,000
8050 000 Printing/Duplicating 245 1,000 957 1,000
8060 000 Dues & Memberships 3,195 3,295 6,000 7,325 6,319 8090 000 Conference & Meeting Expense 46 280 8,000 9,897 7,250 8110 000 Equipment Maintenance
8160 000 Legal Service 242,001 173,286 165,000 43,506 130,000 8170 000 Profess ional Services 57,350 126,333 170,000 170,000 35,000 8180 000 Contract Services 105,000 15 1,427 142,000
8200 000 Training Expense 2,550 38,100 20,000 508 10,000 <OPERATI ONS & MAINTENANCE> 324,830 350,761 520,350 445 ,257 376,4 19 (101 -2034] Human Resources Total 324,830 350,761 898,923 905,818 915,553

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 88
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Human Resources & Risk Manager, Senior Human Resource Analyst, Human Resource Analyst and Human Resource Specialist salaries 7010 Salaries – Part-Time
Funds non-salaried part-time employees and temporary staff for special projects.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to personnel activities (Total $350). 8020 Special Department Expense
Provides funds for special department expenses including city employee identification cards ($2,000), recruitment expenses ($3,000), new hire onboarding materials ($6,000) and employee engagement, retention and recognition activities ($23,500). (Total $34,500).
8040 Advertising
Provides funds for employment advertisement in various print and online resources and other advertisement outlets (Total $10,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of employee onboarding handbooks ($700) and purchase of annual Employment Law update posters from the South Pasadena Chamber of Commerce ($300). (Total $1,000). 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the Liebert, Cassidy & Whitmore San Gabriel Valley Employee Relations Consortium ($4,255), and professional memberships to professional Human Resources Associations (SCPMA-HR, CALELPRA, MMASC, SCPLRC, and SHRM ($2,064). (Total $6,319).
8090 Conference and Meeting Expense
Provides funds for staff conference travel, lodging and transportation expenses ($3,500). Includes funding for registration to Risk Management Conference & Human Resources Academy CALPERLA Annual Conference, CalPERS Educational Forum, PARMA Annual Conference, and SCPMA-HR Annual Conference ($3,750). (Total $7,250)
8160 Legal Services
Provides funds for labor attorney services including services for labor contract 2 - 112

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 89
negotiations, employee grievances, application of Personnel Rules and Regulations and administrative policies, negotiations of revised Personnel Rules and Regulations and related city policies, and litigation of personnel claims and cases (Total $130,000).
8170 Professional Services
Personnel related studies such as Employee Relations, and Risk Management Consultation Services ($35,000). (Total $35,000).
8180 Contract Services
Provides funds for pre-employment medical and psychological examinations and background checks/investigations ($12,000), Fitness for Duty medical examinations ($5,000), personnel investigations ($30,000), Employee Assistance Program services ($8,000), 457 Plan Consulting contract services ($15,000), Supplemental Insurance Plan (TASC) administration fee ($4,000), NEOGOV License Renewals for Insight, Performance Evaluation, Learn, and Onboard Modules ($30,000), testing materials for public safety recruitments ($2,000), ADA Sign Language & other ADA accommodation services ($3,000), Liability and Workers Compensation Actuarial expenses ($10,000), and as-needed temporary staffing services ($25,000). (Total $142,000).
8200 Training Expense
Provides funds for trainings such as risk management, labor relations, and employee safety and legal mandates and educational webinars, as well as mandatory training for staff, including materials to host such training sessions, duplication of handouts and other related expenses ($10,000). 2 - 113

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 90
Legal Services / 101-2010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8160 Legal Services
Provides funds for contract City Attorney for a variety of services: attend meetings, including the City Council meetings and sessions, and to provide legal advice to City Council, City Manager, and staff (Total $420,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8160 000 Legal Service 492,566 607,285 572,032 895,140 895,140 420,000 <OPERATIONS & MAINTENANCE> 492,566 607,285 572,032 895,140 895,140 420,000 [101-2501] Legal Services Total 492,566 607,285 572,032 895,140 895,140 420,000 2 - 114

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 91
Information Services / 101-2030-2032
Budget Detail
2 - 115
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account TIiie 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 106 1,000 1,000 1,000 8060 000 Dues & Memberships 200 330 475
81 10 000 Equipment Maintenance 1,500 1,100
8150 000 Telephone 21 1,380 254,693 369,000 397,001 395,000 8170 000 Professional Services 216,983 206,352 220,000 290,454 301 ,000 8180 000 Contract Services 32,277 39,308 96,500 50,414 207,036 8300 000 Lease Payment 25,469 18,929 25,000 23,488 24,000 8301 000 Copier Usage Charges 19,216 8,378 20,000 25,871 26,000 <OPERATIONS & MAINTENANCE> 505,325 527,766 733,200 789,657 954,511 8530 000 'Computer Equipment 68,556 13,344 100,000 100,000 197,000 <CAPITAL OUTLAY> 68,556 13,344 100,000 100,000 197,000
[101-2032] Information Systems Total 573,881 541 ,110 833,200 889,657 1,151,511

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 92
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for as-needed computer peripherals, such as web cameras for video conferencing, headsets and speakers (Total $1,000). 8060 Dues & Memberships
Provides funds for memberships in professional organizations specific to information technology (IT) such as MISAC, MiCTA, and ISACA for access to educational presentations, technical instruction, and managerial training. (Total $475).
8150 Telephone
Provides funds for City-wide land lines ($275,000), Point-to-Point network services (internet) throughout City Facilities ($50,000), mobile device/cellular accounts for personnel including FirstNet for first responders ($70,000). (Total $395,000).
8170 Professional Services
Provides funds for Citywide managed IT support services for all departments ($288,000). Includes funds for managed phone support services for the City’s current analog landlines ($13,000). (Total $301,000).
8180 Contract Services
Provides funds for annual cost of efiling through Netfile (5,000), Docusign subscription services citywide ($8,610), SSL renewal for domain ($900), opengov domain ($8,800), antivirus/ cybersecurity services ($20,000), city website hosting services ($12,000) and annual subscription costs for Microsoft Office 365 ($60,000). Also funds software subscriptions for other departments including:

CiviPlus ($5,067), Springbrook ($34,650), Planetbids ($8,000), and Truepoint/Accela ($43,500). Includes Zoom subscription for the department ($509). (Total $207,036).
8300 Lease Payment
Monthly lease payments for twelve leased multifunction printers citywide (Total $24,000).
8301 Copier Usage Charges
Provides funds for copy and printing expenditures on the multifunction printers citywide (Total $26,000).
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 93

CAPITAL OUTLAY
8530 Computer Equipment
Citywide workstation equipment replacement, including monitors, laptops, and desktop purchases to replace equipment that has reached end of life ($75,000).

Network hardware replacement for equipment that has reached end of life and is in need of critical replacement ($42,000). Server Operating System (OS) rebuild of all end of life servers and migration to Azure cloud-based servers ($80,000). (Total $197,000)
2 - 117

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 94
Key Performance Indicators
The Management Services Department oversees the Human Resources and Risk Management Division, the City Clerk’s Division, and Information Services. The department is focused on effectively centralizing management of citywide grants and contracts, establishing and implementing the Grants Manual and Policy Document, hosting monthly grant meetings with all Departments to ensure compliance and provide training, providing secure and reliable technological infrastructure for the City by completing and implementing initiatives in the Technology Master Plan, and updating administrative policies.

FY 2023 Accomplishments
Human Resources Division:
• Implemented an Employee Recognition Program – Employee Excellence Awards • Hosted a Benefit & Wellness Fair
• Completed a Benefits and Compensation Study
• Implemented an automated recruitment tracker to share with Departments as recruitments progress.
• Implemented a Personnel Requests component to budget development process.

City Clerk Division:
• Collaborated with the County of Los Angeles to successfully conduct the November 8, 2022, General Municipal Election
• Completed Advisory Body Appointments and Reappointments • Implemented efficiencies by working to digitize and preserve vital City records. • Began the process of upgrading the City’s electronic record management system Information Technology Division:
• Began the process of replacing aging technology equipment by creating and implementing an asset management system to track IT inventory and replacement cycles
• Implemented a mobile device management program to track and inventory city-issued cellular devices
• Worked with IT Consultant to develop a five-year budget/ program for the replacement of the City’s aging technology and to plan for upcoming IT projects. • Audited technology citywide in order to develop a replacement cycle • Implemented a project to consolidate mobile phone lines • Began the process of upgrading the City’s aged analog phone system • Migrated all City staff to the City’s new collaboration tool Microsoft Office 365 • Consolidated the leasing of multifunction printers across all City Departments 2 - 118

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 95
FY 2023 Key Performance Indicators Update
During the development of the Fiscal Year (FY) 2023 budget, the Management Services Department committed to working towards Key Performance Indicators (KPI). As reflected in the FY 23 accomplishments above, staff has done a commendable job at working towards meeting those KPIs.

City Clerk’s Office
In FY 23, the City Clerk’s Office made significant strides in enhancing customer service through innovation. The Division also experienced significant turnover and staffing challenges, which were addressed with the assistance of temporary staffing services. The turnover in staffing did cause delays in implementing projects, but it also allowed staff to analyze the path forward and create a plan. The City Clerk’s Office is working closely with the City Manager’s Office in procuring services for a new user-friendly website. A Request for Proposals (RFP) was issued by the CMO, and this project is expected to be completed in the next fiscal year. Along with the joint effort of procuring a new website, the Division began the selection process for the procurement of an agenda management program to streamline the agenda process and will be implementing the selected program in FY 2024. Core operations of the City Clerk Division, such as agenda processing, clerking city council meetings, and assisting commissions, continued without interruption this fiscal year. The Division worked closely with all commissions and the City Manager’s Office to implement a Commissioner’s/ Elected Official’s Handbook to welcome and provide incoming elected officials with the tools and background information for their roles.

The City Clerk’s Office hosted AB1234 training for all elected officials and staff liaisons. The second annual Commissioners’ Congress was also held this fiscal year. The Division successfully coordinated with Los Angeles County to hold the General Municipal Election in November 2022 and then held a reorganization ceremony for the outgoing and incoming elected officials. This fiscal year, the Division is in the process of completing the backlog of minutes for city council meetings, which consisted of over years’ worth of meetings. To date, for FY 23, the City has received an unprecedented amount of public records requests. Since July 1, 2022, the city has received 469 requests, with less than 3 months remaining in FY 23. All but seven of those requests have been responded to and closed out.

Human Resources and Risk Management
In FY 23, the Human Resources and Risk Management Division experienced significant turnover and staffing challenges but has continued strong momentum in improving the organizational culture and building a strong employer brand to attract and retain top-caliber candidates. This fiscal year, the Human Resources Division made investments in employee development by purchasing a new learning management system (LMS) through NEOGOV. The implementation is well underway and is expected to be completed by the end of FY 23.

Additionally, in efforts to enhance the employee experience, Human Resources will be revamping the employee onboarding process through the implementation of NEOGOV Onboard. The Human Resources Division kicked off the first Health and Wellness Fair and, through the Employee Engagement Team (E.E.T), had a successful summer BBQ, Halloween celebration, and holiday luncheon that also served as an opportunity to recognize staff and honor years of service to the City. The Division has proactively offered several training opportunities citywide through our partnership with LCW. On the Risk Management side, the Division is undergoing an internal review of our processes and procedures and working with our third-party administrators (TPAs) to improve communication flow and assess ways to increase efficiency in the claims process. On the Risk Management side, the Division worked closely with 2 - 119

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 96
our Police Department partners to roll out Active Shooter training citywide Division has compiled a full accounting of our claim’s history for the last two years and has begun efforts to identify high-risk areas for mitigation. For the FY 24 budget development process, HR developed Budget Instructions and forms for departments to request changes to their personnel structure and positions formally and have worked closely with the Finance Department during budget development.

Innovation and Technology (IT)
In FY 23, the Management Services Department (MSD) made great strides in internally assessing our Information Technology infrastructure and needs. In FY 23, the department invested significant funds in updating computers and workstations citywide and will continue this effort into FY 24. In collaboration with our managed service provider, the City’s Technology Master Plan was updated to reflect better the needs of the City, and important new tools were implemented to improve transparency and understanding of the City’s infrastructure. As part of the hybrid work program, MSD has increased the deployment of laptops and started to phase out older PCs. A significant effort was made to consolidate many mobile phone carrier accounts, which has led to cost savings and more accurate billing. A major investment in technology was made to transition the City to the cloud-based Office 365 system, and the implementation of that system is underway and is expected to be fully implemented by the end of FY 23. MSD also replaced our aging multi-function devices (MFDs) with new leased machines, which also resulted in cost savings for the City. By the end of FY 23, MSD hopes to wrap up demonstrations and review initial proposals for a new Voice Over IP system (VoIP), to replace our legacy landline phone system that is out of date and in serious need of upgrading. On the cybersecurity front, MSD hopes to implement a new training and mitigation tool citywide to educate and train staff on potential cybersecurity threats to our organization’s security.

Grants and Contracts
The Department has worked to centralize the tracking and execution of contracts. The City Clerk’s Office has been delegated the responsibility of continuing to build on initial efforts. The Department has a centralized contracts tracker and is in the process of issuing official city contract numbers to make tracking easier. Our Senior Management Analyst has also worked with different departments regarding grant reporting and compliance obligations. 2 - 120

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 97
FY 2024 Key Performance Indicators
As the Department has developed, staff has had the opportunity to review the existing performance measures. New KPIs are listed below for FY 24 that better reflect organizational goals and priorities.

City Clerk

Records Management
Establish and implement a records Management program to account for and maintain citywide records by: (Strategic Plan - 6d)
• Conducting a comprehensive inventory on all physical citywide records currently in storage.
• Implement and upgrade Laserfiche software and public portal to increase transparency, manage records, and increase public accessibility to City records. • Seek imaging/scanning vendor to conduct a bulk scan of all documents into our Laserfiche program.
• Host staff training on records retention policy. (Strategic Plan – 6h) • Host a “Records Clean Up Day” for city staff, to include review of physical and electronic records for destruction and storage.

Agenda Management
Establish and implement an Agenda Management Software and program to increase efficiency and productivity. (Strategic Plan - 6d)
• Acquire Agenda Management Software to decrease staff turnaround time due to the current process/workload.
• Host staff training on Agenda Management Software and new process. (Strategic Plan – 6h)
• Implement an Agenda portal on the City Website to increase public transparency in the agenda process and city business.
• Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) Public Records Request Management Software
Implement Public Records Request Software that manages requests and reduces review periods by automating workflows. (Strategic Plan - 6d)
• Acquire a Public Records Request Management Software to increase accountability, ensuring public transparency.
• Host staff training on PRR Management Software to assist in quick response times and easy navigating of the new program. (Strategic Plan – 6h) • Implement a PRR portal on City Website to allow access to city records by the community.
• Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) 2 - 121

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 98
Human Resources and Risk Management:

Establish and Support Organizational Effectiveness (Strategic Plan – 6C) by:
• Development of comprehensive administrative policy manual. Review existing City Rules and Regulations to determine revisions needed. Will require consulting with attorney and labor groups.
• Auditing FT Employee Files within Springbrook on a quarterly basis for benefit accuracy. • Hiring a consulting firm to conduct a functional job analysis to identify the essential functions of a job. Will need to create an RFP for consultative services.

Continue to support and promote the Employee Experience (EX) and City Workplace Culture (Strategic Plan – 6H) by:
• Increasing employee retention and reducing employee turnover by 15% by continuing efforts for employee engagement such as sending out an annual employee survey to gather feedback, sponsoring at least four employee engagement events, and highlighting employee contributions through awards and recognitions during one of those events.
• Revamping the performance evaluation process to include an update to our performance appraisal form and tracking mechanism in NEOGOV, with the goal of 100% of evaluations being issued timely to staff.

Risk Management
• Conduct a cost/coverage analysis of existing city insurance plans by comparing them with other insurance options available, such as increasing/decreasing self-insurance retention (SIR), pooling and/or excess coverage in time for insurance renewals. • Provide quarterly loss data reports to Departments to strengthen partnership in mitigation efforts.
• Update City’s Injury Illness and Prevention Plan (IIPP) to confirm with current OSHA requirements.

Recruitment (Strategic Plan – 6I)
• Implement NEOGOV Onboard to streamline the pre-employment phase, goal of reducing time to hire by 25%.
• Upgrade recruitment tracker to Infinity platform to automate tracking process and provide in real time reporting for Directors, identifying bottlenecks in the process. • Implement new training opportunities through LEARN.
• Update recruitment advertisement materials to highlight our benefits better. Consult with neighboring cities for best practices & update our recruitment flyers. • Attend (2) local career fairs to establish a City presence as an employer of choice. 2 - 122

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 99
Information Technology
Continue to improve technology across Departments (Strategic Plan-6d) by:
• Implementing the first year of a three-year replacement cycle for technology hardware • Completing the implementation and migration to Microsoft Office 365 • Implementing cybersecurity software/ program to assist in monitoring threats and educate staff on best practices to minimize risk.
• Upgrading the City’s analog phone system to a modern digital phone system. • Upgrade the City’s end of life servers by October 2023. • Upgrade the City’s end of life networking equipment by December 2023.

Summary of Changes
Human Resources and Risk Management
• HR Division is adding a Human Resources Specialist to provide administrative and clerical support so that the Human Resources Analysts can focus on higher-level work and projects.
• Includes the reclassification of the two management analyst positions in the HR Division to Senior HR Analyst and HR Analyst
• Includes an increase in funds for employee engagement, retention, and recognition activities to support employee retention and wellness.
• Includes funds for employee onboarding packets
• Includes the completion of a Classification and Compensation study that was budgeted in FY 23 but not completed due to staff turnover
City Clerk Division
• Agenda Management Software to streamline agenda process • Inclusion of advertising costs for Departments that do not budget for such costs Information Technology
• IT Consultant costs budget increased in order to properly reflect the actual expenditures incurred through the firm for IT support
• Includes funds for the first year of a three-year plan of technology replacements • Includes funds for membership to MiCTA, for access to IT contracts for City’s use for piggy-backing in an effort to lessen the impact of costs for aging technology • Includes annual subscription costs for Microsoft Office 365 2 - 123
2 - 124

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 100
Finance
Fiscal Year 2022-23 Budget Snapshot
Overview
The Finance Department accounts for all City and Successor Agency expenditures, administers business licensing and water billing through third-party vendors, accounts for revenue collection, performs city wide accounting functions, including grant accounting, processes the biweekly payroll through a third-party vendor, prepares payment of all obligations for review and approval by the City Council, and sends out approved check warrants. In conjunction with, and subject to the independent certification of the City/Agency independent audit firm, the Department prepares the City’s Annual Comprehensive Financial Report (ACFR). The Department also prepares annual reports for the State Controller and other State and Federal agencies. Under the direction of the City Manager, the Department prepares the City’s annual budget.

The Finance Department oversees the utility billing function by utilizing a third-party vendor for the City’s approximately 7,000 accounts for all water, refuse and sewer fees. The Department works with the City Treasurer, Finance Commission, and committees with respect to the various financial issues. As required by the Government Code, monthly investment reports are provided to the City Council summarizing investment holdings and rates of return on investments.

Notable Changes – Wages and Benefits
Overall, the full-time permanent salaries show an increase as the budget includes funds for a permanent full time Finance Director as well as a full year’s cost of a full time Management Assistant position authorized by the City Council in FY 2022-23. Compared with FY 2022-23, part-time, temporary staff salaries show a decrease, due to the hiring of a full time Management Assistant and Accounting Technician I, versus the previous use of part-time interim and temporary staff.

Notable Changes – Operations and Maintenance
The Finance Department expects an increase in special departmental expenses and professional services. The Department will work with an outside vendor to conduct a Master Fee Study and Cost Allocation Study to update our fee schedules.

Capital Outlay
No items budgeted for Capital Outlay.
2 - 125

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 101
Budget Summary
Authorized Positions
2 - 126
Actual Actual Actua l Bud eted Estimated Pro osed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,106,306 1,286,845 1,303,684 1,612,958 1,511 ,610 1,797,323 Operations & Mainten ance 4,558,267 3,482,901 7,144,759 11 ,372,398 10,080 ,242 10,116,534 Capita.I Outlay 282,608 282,608
Tota l Expenses by Category 5,664,573 4,769,746 8,448,443 13,267,964 11,874,460 11,913,857 [101 -30 11] Finance 755 ,11 6 871 ,011 1,040,325 1,203,880 1,144,568 1,050,473 [101 -3041] Non-DepUOverhead 1,060 ,512 996,366 2,264,416 2,694 ,140 2,669 ,105 2,539,444 [103-250 1] Insurance Services 2,941 ,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 [110-3011] OPEB Trust Fund 1,000 1,000 1,000
[206-XXXX] SLFRF Fund 5,830,000 2,560,519 3,498,7 17
[500-3012] Utility Billing 907,936 734 ,984 866,944 942,833 812,979 1,257,956 Tota l Expenses by Program 5,664,573 4,769,746 8,448,443 13,267,964 11,874,460 11,913,857 Finance Department
Business Licensing,
Accounts Receivable
1\fanagement
Analyst
Finance
Direct01·
Deputy Finance
Director/Controller
Finance
Manager
Accounts Payable
Management
Assistant
Management
Analyst
IF ull Time Employees: 9
Payroll
Accountant (2)
I
Accounting
Technician

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 102
Finance / 101-3010-3011
Budget Detail
2 - 127
Actual Actual Actual Budgeted Estimated
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 7000 000 Salari es - Permanent 237,928 275,120 34 1,052 519,867 378,156 535,178 70 10 000 Salari es - Temp I Part 23 ,008 144,195 194,660 48,071 89,406 7020 000 Overti me 1,648 1,669 5,529 2,050 5,970
7040 000 Holiday 4.358 6,582 6,357 6,780 4,540
7070 000 Leave Buyback 7,436 26,000 5,485 10,318
7100 000 Retirement 33,565 30,112 76,998 68,587 70,503 42,762 7100 010 'CalPERS UAL
7108 000 Deferred Compensation 1,596 12,766 (9,466) 2,493 2,574 5,338 711 0 000 W orkers Compensation 3,508 4,961 6,422 8,229 4,674 5,966 7120 000 Disability Insurance
7122 000 Unemployment Insurance 7,613 3,003
7130 000 Group Health Insurance 30,664 38,869 30,933 39,761 39,599 73,147 7140 000 Vision Insurance 616 639 788 1,034 747 998
7150 000 Dental Insurance 2,216 2,505 3,078 3,879 2,798 3,736 7055 000 IOD - Non Safety
7160 000 Life In surance 290 344 406 427 364 494
7170 000 FICA - Medicare 5,519 8,813 9,495 10,127 7,194 7,760 '<WAGES & BENEFITS> 359,966 529,578 666,251 737,305 607,471 690,237 8000 000 Offi ce Supplies 7,765 890 7,108 9,000 6,081 9,330 80 10 000 Postage 1,758 2,235 1,540 3,500 2,254 3,000
8020 000 Special Department Expense 21,400 73,639 120,258 72,648 92,361 140,551 8050 000 Printing/Duplicating 815 584 2,000 2,000 3,950 8060 000 Dues & Memberships 945 150 355 2,500 2,500 971 8070 000 Mileage/Auto Allowance 129
8090 000 Conference & Meeting Expense 225 665 5,000 6,319 6,793 8110 000 Equipment Maintenance 602 300
8170 000 Profe ss ional Services 226,568 192,842 22 1,516 86,877 114,406 91,725 8180 000 Contract Services 133,373 70,619 21,365 280,750 307,177 100,000 8200 000 Training Expense 1,796 249 1,266 4,000 4,000 3,916 <OPERATIONS & MAINTENANCE> 395,151 34 1,433 374,074 466,575 537,097 360,236 [101-3011 ] Finance Total 755,116 871 ,011 1,040,325 1,203,880 1,144,568 1,050,473

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 103
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the compensation for the Finance Director, Deputy Finance Director/Controller, Finance Manager, Management Analyst (2), Accountants (2), Management Assistant, and Accounting Technician I. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Covers the cost of overtime for non-management staff to assist with Finance Commission and other departmental needs.
7070 Leave Buyback
Provides funds to employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds for the purchase of miscellaneous supplies ($9,330). 8010 Postage
Funds for postal expenses for mailing information, checks and miscellaneous Department mailings (Total $3,000).
8020 Special Department Expense
Allocation of credit card charges and bank analysis fees (offset with revenue 101- 0000-0000-5510) ($136,500), funding for compilation of the ACFR statistical section, and application costs for the Government Finance Officers Association (GFOA) Annual Comprehensive Financial Report (ACFR) award program ($2,130). Public Notice for Annual Budget ($621). W-2, 1095-C, 1099 mailing and materials ($1,300). (Total $140,551)
8050 Printing and Duplication
Provides funds for the printing and duplication of draft and final budget ($3.950) and other miscellaneous information intended for public distribution from the Finance Department ($3,950).
8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO) ($380), the Government Finance Officers Association (GFOA, $443) and Municipal Management Association ($148). (Total $971).
2 - 128

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 104
8090 Conference and Meeting Expense
Provides funds for attendance to GFOA/CSMFO conferences, Government Tax Seminar, CalPERS payroll training, Municipal Management Conference, and Springbrook Annual Conference ($6,793).
8110 Equipment Maintenance
N/A
8170 Professional Services
HdL sales tax, business license tax, and property tax audits ($29,150), State Controllers Report ($8,800), Debtbook (GASB 87 and GASB 96) ($8,775), Master Fee Schedule ($35,000), and Cost Allocation Schedule ($10,000) (Total $91,725)
8180 Contract Services
Provides funds for Temporary Staffing (Total $100,000)
8200 Employee Training
Provides funds for department training opportunities; includes funds for additional finance software training ($3,916).
2 - 129

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 105
Non-Departmental Overhead / 101-3010-3041
Budget Detail

PERSONNEL SERVICES
7131 Retirees Health Insurance
It is the City’s obligation to fund retiree health benefits, as called for in each of the respective employee memorandums of understanding ($592,250).

OPERATIONS & MAINTENANCE
8020 Special Departmental Expense
CalPERS administration fee for medical health insurance ($9,600). 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for City memberships in LAFCO ($1,525).
8140 Utilities
Citywide Water Utility Usage ($495,000)
8170 Professional Services
Provides funds for general fund portion of independent accounting services, including interim audits and preparation of annual Financial Report (FY 22-23 Audit $16,400) ACFR FY 22-23 ($13,600), a share of Morgan Stanley/Western Asset investment management services ($80,000), and OPEB Actuarial Services ($25,000) (Total $135,000)
8180 Contract Services
Provides funds for share of bank armored courier services ($19,000). 8191 Liability & Surety Bonds
General fund share of commercial liability insurance, automobile liability insurance for City vehicles, environmental liability insurance, and property insurance on City-owned facilities and buildings/contents, and surety and commercial crime bonds provide for City insurance protection for employees and officials. Total is $1,110,000. (Portions are allocated 30% to the Water Fund, and 10% to the Sewer Fund).
8335 Property Tax Admin Fee
LA County Fee for property tax calculation and administration ($177,069). 2 - 130
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Trtte 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7131 000 Retiree Health Insurance 561,272 558,561 394,777 600,000 575,000 592,250 '<WAGES & BENEFITS> 561,272 558,561 394,777 600,000 575,000 592,250 8020 000 Special Department Expense 12,461 11,773 9,600 8060 000 Dues & Memberships 32,969 29,330 34,801 1,400 1,525 1,525 8140 000 Utilities 400,366 434,674 495,000 482,853 495,000 8170 000 Professional Services 43,643 134,326 130,104 214,640 214,640 135,000 8180 000 Contract Services 10,166 2,262 4,953 16,000 16,245 19,000 8191 000 Liability & Surety Bonds 251,782 (300,000) 1,080,000 1,190,000 1,190,000 1,110,000 8335 000 Property Tax Admin. Fee 160,681 171 ,522 172,646 177,100 177,069 177,069 <OPERATIONS & MAINTENANCE> 499,240 437,805 1,869,638 2,094,140 2,094,105 1,947,194 [1 01-3041] Non-Dept/Overhead Total 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 106
Insurance Fund / 103-3010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8161-000 Claims & Judgements – WC
Workers compensation premium through PRISM, formerly CSAC-EIA Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000- 0000-5410-000. (Total $554,000).
8161-001 Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410- 001. (Total $1,350,000).
8162-000 Insurance Policy - WC
Workers compensation premium through PRISM, formerly CSAC-EIA.

Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000- 0000-5410-000. (Total $455,867).
8162-001 Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-001. (Total $1,109,000). 2 - 131
cc
8020
8161
8161
8162
8162
8170
Ts ccoun
000 Special Department Expense
000 Claims & Judgements - WC
001 Claims & Judgements - GL
000 Insurance Policy- WC
001 Insurance Policy- GL
000 Professional Services
<OPERATIONS & MAINTENANCE>
Actual Actual
9/20 020/2
897,752 55,025
728,256 1,365,034
1,315,000 747,325
2,941,009 2,167,385
Actual Budgeted
0 /22 022123
84,241 1,400,000
1,821,509 341 ,966
2,371 ,009 854,145
4,276,759 2,596,111
Estimated
022/23
1,400,000
1,514,116
1,772,173
4,686,289
Proposed
02312
554,000
1,350,000
455,867
1,109,000
97,400
3,566,267
103 -INSURANCE FUND TOTAL 2,941 ,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 107
8170-000 Professional Services
Administrative fee for Carl Warren and Intercare. (Total $97,400). 2 - 132

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 108
OPEB Trust Fund / 110-3010-3011
Budget Detail

OPERATIONS & MAINTENANCE
8170 Professional Services
Administrative fee (Total $1,000).
2 - 133
Acct
8170
Tsk Account TIiie
000 Professional Services
<OPERATIONS & MAINTENANCE>
Actual
2019/20
Actual Actual
2020/21 2021/22
Budgeted
2022/23
1,000
1,000
Estimated
2022/23
1,000
1,000
Proposed
2023124
1,000
1,000
110 - OPEB Trust Fund - - - 1,000 1,000 1,000

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 109
SLFRF Fund / 206-XXXX-XXXX
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
State and Local Fiscal Recovery Funds have been approved by Council to be allocated to the following projects: Library RFID Project ($160,000), Fire Air Utility Apparatus ($600,000), IT Master Plan ($100,000), Public Works Automatic Asphalt Truck ($300,000), and other Salaries and CIP ($2,338,717). (Total $3,498,717)
2 - 134
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account 11Ue 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8170 000 Professional Services 87,402
' [206-2032] Information Systems Total 87,402
8020 000 Special Department Expense 5,187,942 ' 2,005,863 3,498,717 ' [206-3041] Non-Dept/Overhead Total 5,187,942 2,005,863 3,498,717 8170 000 Professional Ser,ces 70,000 70,000
8520 000 Machinery & Equipment
' [206-4011] Police Total 70,000 70,000
8134 000 Safety Clothing/Equ1pment 152,048 152,048
8540 000 Automotive Equipment 282,608 282,608
• [206-5011] Fire Total 434,656 434,656
8180 000 Contract Services 50,000 50,000
[206-8031] Community Services Total 50,000 50,000
<OPERATIONS & MAINTENANCE> 5,830,000 2,560,519 3,498,717 206 - SLFRF FUND TOTAL - - - 5,830,000 2,560,519 3,498,717

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 110
Utility Billing / 500-3010-3012
Budget Detail
2 - 135
Actual Actua l Actual Budgeted Estimated
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 7000 000 Salari es - Permanent 135,727 132,182 159,819 209,383 246,472 386,094 7010 000 Salari es - Temp / Part 1,346 26,960 9,230 9,013 7020 000 Overti me 2,744 2,000 5,205
7040 000 Holiday 869 1,627 1,935 1,578 1. 163
7070 000 Leave Buy bac k 2,732 478 1,500 4,57 1 4,422
7100 000 Retirement 28,655 21,275 55,002 26,492 34,810 32,378 7100 010 'CalPERS UAL 9,486
7108 000 Deferred Compensation 818 5,632 (4,399) 1,062 1,652 3,852 711 0 000 W orkers Compensation 1,639 1,7 16 2,075 3,874 2,036 4,285 7120 000 Disability Insurance 7,384
7130 000 Group Health Insurance 10,163 6,083 11 ,237 15,05 1 20,88 1 63,306 7140 000 Vision Insurance 240 187 335 516 463 8 10
7150 000 Dental In surance 817 786 1,358 1,935 1,735 3,027 7160 000 Life Insurance 108 98 172 213 226 4 16
7170 000 FICA - Medicare 1,954 2,159 2,670 3,036 3,705 5,598 '<WAGES & BENEFITS> 185,069 198,705 242,657 275,653 329,139 514,836 8000 000 Office Supplies
8010 000 Postage 15,302 24,779 31,527 50,000 23,135 50,000 8020 000 Special Department Expense 173,213 103,683 125,489 160,000 109,68 1 160,000 8032 000 W ater Effi ciency Fee Projects 9,057 47
8060 000 Dues & Membershi ps 424
8070 000 Mileage/Auto Allowance
8090 000 Conference & Meeting Expense (100) 100 462 3,5 12 811 0 000 Equipment Maintenance 602 18,000 18,000
8170 000 Professional Services 423,996 312,894 375,192 346,600 350,562 4 16,700 8180 000 Contract Services 8,817 2,895 99
8200 000 Training Expense 500 2,504
8350 000 Bad Debt Expense
8400 000 Overh ead Allocati on 91,98 1 91,98 1 91,98 1 91,980 91,980 <OPERATIONS & MAINTENANCE> 722,867 536,279 624,288 667,180 483,840 743,120 (500-3012] Utility Billing Tota l 907,936 734,984 866,944 942,833 812,979 1,257,956

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 111
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the partial compensation for the Finance Director, Accounting Manager, Finance Manager, Management Analyst, and Accountant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Temp/Part-time
Provide partial compensation for Management Analyst and Finance Director.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to water billing services and inserts ($50,000).
8020 Special Department Expense
Provides funds for payment of allocation of credit card charges and bank analysis fees ($160,000). (Offset by Transaction fee acct # 101-0000-0000-5510-000) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO, $145), the Government Finance Officers Association (GFOA, $157), and Municipal Management Association ($122). (Total $424)
8090 Conference and Meeting Expense
Share of annual CSMFO conference for the Finance Staff ($3,512). 8110 Equipment Maintenance
Provides funds for postage machine and copier lease/maintenance allocation ($2,000) and maintenance costs for Springbrook Software (Finance/Utility Billing systems $16,000). (Total $18,000)
8170 Professional Services
Provides ($338,100) toward contractual support service with Munibilling, the company that provides the Finance Department’s utility billing processing. Also provides portion of annual city audit services, ($23,400), a share of the GASB 34 infrastructure assets valuation with Community Economic Solutions ($1,200) and investment management fees to Morgan Stanley and Western Asset ($54,000). (Total $416,700)
8200 Training
Provides funds for training seminars for Finance Department staff ($2,504). 8400 Overhead Allocation
Charges for administrative services provided by the General Fund ($91,980). 2 - 136

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 112
Key Performance Indicators
The Finance Department is responsible for accounting, revenue, treasury, debt administration, payroll, budget, and purchasing functions. We strive to work efficiently and effectively. We are dedicated to providing our City Council, City Commissions, City Manager, City departments, employees, and diverse community with efficient and courteous service.

Accounting Management
The Finance Department completed their audit and financial report by February 2023 and filed the following reports in a timely manner: Annual Comprehensive Financial Report with an unmodified “clean” audit opinion, State Controller’s Report, State and Street Report, and Metro Audit. The Finance Department also produced 12 Treasurer’s Reports for City Council, issued 3,569 warrants in FY 21-22, issued 115 1099s for Calendar Year 2022, and approved 825 journal entries in FY 21-22.

Payroll
The Finance department has successfully moved the payroll task in house for FY 22-23.

In FY 22-23, we distributed 269 w-2s and 162 1095-Cs to employees. Finance has 207 direct deposit participants and 63 deferred compensation participants. Our goal for FY 23-24 is to implement the Springbrook Employee Self Service portal. This will provide an additional level of transparency for employees as they can view their w-2s and biweekly paychecks online.

Revenue
The Finance Department is responsible for ensuring revenue is recorded in a timely manner. In FY 22-23, Finance issued 1,500 business licenses, reviewed over 2,400 bank deposits, and secured 162 filming/special events permits.

Enterprise Resource Planning Upgrade
Finance currently utilizes a software called Springbrook for its accounting needs and resources. We have placed a hold on moving this platform into the cloud as we navigate our options.
2 - 137
2 - 138

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 113
City Treasurer
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Treasurer is an elected position and is responsible for the management and oversight of the City’s idle cash and its investments upon order of the City Council. The Treasurer receives and safely keeps City funds, provides overall investment management and strategy, administers the City’s banking relationships, reports periodically to the City Council and the City’s Finance Commission, and submits an annual investment policy to the City Council.

Notable Changes – Wages and Benefits
No significant changes to Wages and Benefits.

Notable Changes – Operations and Maintenance
No items budgeted for Operations and Maintenance.

Capital Outlay
No items budgeted for Capital Outlay.
2 - 139

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 114
Budget Summary
Authorized Positions
City Treasurer 1
Total 1
2 - 140
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 9,211 8,444 9,993 8,752 8,752 9,239
Operations & Maintenance
Capital Outlay
Total Expenses by Category 9,211 8,444 9,993 8,752 8,752 9,239 (101 -3021] City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239 Total Expenses by Program 9,211 8,444 9,993 8,752 8,752 9,239

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 115
City Treasurer / 101-3000-3021
Budget Detail

PERSONNEL SERVICES
7010 Salaries – Temp / Part
Funds monthly stipend of elected City Treasurer. The Treasurer’s stipend is authorized by Government Code and City resolutions.
2 - 141
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account llUe 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7010 000 Salaries Temp / Part 8,472 7,766 9,178 8,472 8,472 8,472 7110 000 Workers Compensation 91 84 113 157 157 119
7170 000 FICA . Medicare 648 594 702 123 123 648
<WAGES & BENEFITS> 9,21 1 8,444 9,993 8,752 8,752 9,239 [101-3021] City Treasurer Total 9,211 8,444 9,993 8,752 8,752 9,239 2 - 142

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 116
Police
Fiscal Year 2022-23 Budget Snapshot
Overview
The Police Department provides a full range of law enforcement and crime deterrence services.

Services include street patrol, traffic patrol, crime investigation and analysis, parking enforcement, and a community crime prevention program. Support services for sworn officers include training, records, property evidence, dispatch center, and administrative support. As a reflection of the community, the Police Department has enhanced its diversity by increasing the number of female police officers to three.

The South Pasadena Police Department is comprised of 34 sworn officers including Lieutenants, Sergeants, Corporals, Deputy Chief of Police and Chief of Police, 18 full-time nonsworn personnel and additional part-time non-sworn personnel including Police Cadets. The department is augmented with an additional one Reserve Officer and a volunteer Chaplain.

Notable Changes – Wages and Benefits
The Police Department intends to fill all vacancies and bring the level of staffing up to authorized strengths. The overtime exceeded expectations are due to unfilled vacancies, increased patrol for special assignments and COVID-19 related absences. In Fiscal Year 2022- 23, the Police Department had an increase in overtime due to unfilled vacancies, and COVID-19 related absences.

Notable Changes – Operations and Maintenance
To become more sustainable and support the City’s Green Action Plan, the Police Department is moving towards the electrification of its fleet of vehicles. The contract for crossing guards with All City Management was increased to reflect the return to in-person learning and a traditional school calendar.

Capital Outlay
The COPS Grant is funding the new Computer Aided Dispatch and Records Management System.
2 - 143

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 117
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 8,442,920 9,760,540 10,451,997 9,705,685 9,595,647 10,268,156 Operations & Maintenance 806,777 679,040 1,001,511 1,536,987 1,554,440 1,785,380 Capital Outlay 66,745 24,478 258,055 301,240 180,000 228,011 Total Expenses by Category 9,316,441 10,464,058 11,711,564 11,543,912 11,330,087 12,281,547 [101-4011] Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 [105-4011] Facilities & Equipment Replacement 42,645 - (6,553) 263,000 120,000 531,502 [241-4011] Measure H 77,957 38,582 50,982 57,083 - -
[270-4011] Police - - 20,100 10,000 10,000 10,000
[270-4015] Police Asset Forfeiture - - - 50,000 50,000 50,000 [272-4018] Police State Grant - AB 3229 24,100 24,478 136,767 130,000 130,000 178,011 [274-4019] Homeland Security Grant - - 125,360 1,240 - - Total Expenses by Program 9,316,441 10,464,058 11,711,564 11,543,912 11,330,087 12,281,547 2 - 144
Lieutenant
Field Services
Patrol, calls for service, Reserve
Program, Background, Emergency
Ops, Area C Mutual Aid, Projects
Day-A Shift
Sergeantl1)
Corporal 11) Offi;;~,5}*
Night A-Shift
Sergeant (1)
Corporal (1)
Officersl3)
Day- B Shift
Sergeant 11)
Corporal 11)
Officersl4)'
Night B-Shift
Sergeant 11 )
Corporal 11)
Officersl4)'
Traffic Division
Motor Officer (3i-
.. 2 Officers & 1
Corporal
Chief of Police
Deputy Chief
of Police
Detective Bureau
Investigations, Crime Analysis &
Prevention, School Program, Case
Filings, Parolee/Probation, Warrants
Detective Sergeant
(1)
Detective Corporal (1)
Detectives (2)
School Liaison
Officer (1)
Crime Analyst/
Crime Prevention
Officer (1 )
Management Analyst (1)
Lieutenant
Support Services
Division
Records Mgt., Support Services,
Dispatch, Parking Control,
Clerks & Cadets
Police Assistant II (li0II u fl'E - AcuticiNI Pomcwi _,._ A H l l-tdl CU. n l!lc,~tlolQ
Police Clerk II (4)
Police Clerk I (1)
Police Assistant (9)
Cadets (PT) (6)
Parking Control
Officers (3)
r
Administration
Recruitments, Training,
Internal Investigations &
Police Reserves
Sergeant (Office of
Professional
Standards)
I
Reserve
OfficersNolunteers
Chaplain
I
Administrative
Assistant
Full Time Employees: 56'
Part Time Employees: 6
Reserves: 1
Volunteers: 2
J

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 118
Police / 101-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,482,814 4,606,792 4,525,275 4,943,712 4,333,032 5,196,021 7010 000 Salaries - Temp / Part 153,126 147,632 135,997 160,000 156,419 104,419 7020 000 Overtime 618,057 704,131 776,637 792,000 1,063,713 885,071 7030 000 Overtime - FLSA 3,796 6,687 4,548 - - -
7040 000 Holiday 245,815 268,676 236,230 200,000 235,611 226,708 7045 000 Overtime - Special (Movie) Detail 207,780 286,525 299,327 250,000 463,063 450,000 7050 000 Overtime - DUI Checkpoint 7,217 13,471 15,220 67,000 19,969 - 7060 000 IOD - Safety 5,957 - 72,711 76,200 227,897 -
7070 000 Leave Buyback 46,574 16,512 15,309 38,000 22,947 13,683 7100 000 Retirement 1,711,224 2,562,864 3,692,828 2,227,309 2,092,296 863,575 7100 010 CalPERS UAL - - 1,237,237
7108 000 Deferred Compensation 3,529 170,181 (163,016) 4,780 34,391 51,023 7110 000 Workers Compensation 218,990 239,059 233,362 228,697 232,716 202,168 7120 000 Disability Insurance 32,102 7,956 - - 47,044 - 7122 000 Unemployment Insurance - 2,825 - - - -
7130 000 Group Health Insurance 449,722 499,806 374,850 477,314 474,728 890,760 7140 000 Vision Insurance 10,220 10,285 9,956 12,960 9,060 12,474 7150 000 Dental Insurance 33,914 35,053 34,086 48,600 32,965 45,209 7160 000 Life Insurance 4,799 4,864 4,817 5,346 4,489 5,643 7170 000 FICA - Medicare 85,626 90,990 88,029 71,684 95,139 84,165 7180 000 Car/Uniform Allowance 43,700 47,650 44,850 45,000 50,168 - <WAGES & BENEFITS> 8,364,963 9,721,958 10,401,015 9,648,602 9,595,647 10,268,156 8000 000 Office Supplies 28,120 28,677 29,451 29,000 29,000 29,000 8010 000 Postage 2,669 4,410 3,572 5,000 5,000 5,250
8020 000 Special Department Expense 64,022 42,603 57,002 64,500 64,500 84,500 8022 000 OTS Grant Expense - 2,755 1,093 8,000 - -
8034 000 K9 Expenses 8,436 8,154 8,944 9,000 8,758 9,000 8035 000 Narco K9 Expenses 4,332 3,770 1,460 - - -
8040 000 Advertising 60 - - - - -
8050 000 Printing/Duplicating 16,373 12,944 14,947 20,000 19,822 22,000 8060 000 Dues & Memberships 2,145 1,555 3,555 3,700 3,700 3,700 8090 000 Conference & Meeting Expense 2,213 400 1,241 8,000 8,000 8,000 8100 000 Vehicle Maintenance 75,887 45,933 76,441 130,000 130,000 81,000 8105 000 Fuel 63,769 65,031 79,255 120,000 85,000 65,000 8109 000 Equipment - 14,702 21,650 25,000 25,000 25,000 8110 000 Equipment Maintenance 13,040 12,621 15,557 20,000 20,000 21,000 8120 000 Building Maintenance - - - - - -
8134 000 Safety Clothing/Equipment 30,105 15,419 18,636 30,000 30,000 35,000 8150 000 Telephone - - - - - -
8170 000 Professional Services 104,677 71,024 116,893 189,250 266,816 202,823 8180 000 Contract Services 353,111 309,161 459,320 652,037 651,344 575,105 8200 000 Training Expense 18,875 22,880 43,969 33,000 40,000 40,000 8210 000 Training Expense - POST Reimb. 18,944 17,002 28,424 30,000 30,000 30,000 8176 000 Reserves and Volunteers - - - 7,500 7,500 7,500 <OPERATIONS & MAINTENANCE> 806,777 679,040 981,411 1,383,987 1,424,440 1,243,878 8520 000 Machinery & Equipment - - 2,480 - - -
<CAPITAL OUTLAY> - - 2,480 - - -
[101-4011] Police Total 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 2 - 145

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 119
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds for all full-time, permanent sworn and civilian employees’ salaries. 7010 Salaries – Temporary/Seasonal/Part-Time
Funds seasonal, temporary and other non-salaried part-time employees, including Police Cadets, compensation.
7020 Overtime
Covers the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, court appearances and court on-call status during off-duty hours, and overtime required to fill minimal staffing requirements. Overtime has increased due to COVID-19 related absences. Efforts will be made through negotiated agreements with the police officers’ association to reduce nonessential overtime costs, however, overtime due to burglary suppression efforts will continue. The use of reserve officers whenever possible has kept these costs down. Total ($885,071). 7040 Holiday
Funds overtime compensation for employees required to work on Holidays. Total ($226,708).
7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7050 Overtime – DUI Checkpoint
Funds overtime compensation for DUI checkpoint staffing. 7060 IOD – Safety
Funds Injury on Duty (IOD) overtime.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances ($13,683).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds the purchase of Police report forms; Detective and Records case file folders, office stationery, miscellaneous office, kitchen and COVID-19 supplies.

Total ($29,000).
8010 Postage
Provides funds for Police Department postal expenses. Vendors Pitney Bowes 2 - 146

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 120
and FedEx. Total ($5,250).
8020 Special Department Expense
Provides for department supplies and services to include: Fingerprint supplies, emergency flares, and handheld radio batteries and purchase of three new radios ($40,000); Live-Scan ($3,500); Office equipment including office chairs ($1,000); Locker room refurbishment ($5,000); Community education programs to include: Teen Academy, Coffee with a Cop, Women’s Self Defense, Citizen’s Academy, Crime Prevention Materials ($26,500); Festival of Balloons expenses including radio, repeater and message board rentals ($1,000); and other miscellaneous expenditures ($7,500). Total ($84,500).
8034 K-9
Funds training, equipment, maintenance and veterinarian costs. Total ($9,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as crime prevention brochures $4,000; parking, traffic citations, and parking permits; ($18,000); printing costs are expected to increase 10 to 15% this year. Total ($22,000).
8060 Dues, Memberships, Subscriptions and Books
Funds both memberships and training material. Includes memberships for the Los Angeles County Police Chiefs Association; the California Police Chiefs Association; the San Gabriel Valley Police Chiefs Association; the International Association of Chiefs of Police Chiefs; California Association of Property and Evidence; International Association for Property and Evidence Investigators; California Background Investigators Association; and the California Public Parking Association; subscription to the Pasadena Star News; and subscription service for various legal codes including Penal Code and Vehicle Code. Total ($3,700).
8090 Conference and Meeting Expenses
Provides funds for management training, conferences, transportation, and meeting expenses. This includes providing refreshments for local community and professional meetings of organizations such as the San Gabriel Valley Intelligence meetings and staff meetings ($2,500). Funds are allocated for the Chief of Police to attend certain annual professional meetings and conferences, including the annual conferences for the California Police Chiefs Association ($1,900); the Los Angeles County Police Chiefs Association ($600); and for other personnel to attend miscellaneous meetings and conferences ($3,000). Total ($8,000).
8100 Vehicle Maintenance and Operations
Provides funds for the maintenance, repairs, and operational costs for the Police vehicle fleet, routine maintenance and repairs 30,000); collision repairs ($20,000); tires ($10,000); vehicle washes ($3,000); and maintenance and 2 - 147

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 121
repairs of emergency equipment and vehicle computers ($18,000). Total ($81,000).
8105 Fuel
Funds fueling of patrol vehicles. Increased due to fuel cost increase. Total ($65,000).
8109 Equipment
Lethal and less lethal weapons, accessories, training supplies including ammunition, range maintenance, and repairs. Total ($25,000). 8110 Equipment Maintenance
Provides funds for the repair and maintenance of City-owned equipment, excluding police vehicles. This includes maintenance, calibration and repair of radar units, and maintenance and repair of office machines, police radios, video cameras, and other equipment ($15,000); Police station card reader system ($6,000). Total ($21,000).
8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment and supplies for both sworn and civilian personnel, including uniforms for new employees ($9,000); ballistic body armor ($20,000); flashlights ($500); and other safety equipment and supplies ($5,500). Total ($35,000).
8170 Professional Services
Provides for outside services/retainers for specific needs such as: Arrestee blood alcohol tests ($2,000); sexual assault and victim exams ($2,000); arrestee medical treatment ($15,000); office computer and server maintenance ($45,000); medical, psychological, and background exams for employee candidates ($15,000); Pasadena Police Department crime scene evidence technician ($15,000); fingerprint tracing service ($9,000); SecureWorks annual subscription and other software/license fees ($39,516). Phoenix Group Information Systems city parking program management offset by revenue in Parking Citations account #4610-000, includes 5% increase ($60,307). Total ($202,823). 8180 Contract Services
Funds contracts that are provided for services such as: Pasadena Humane Society increased by 2% ($176,953); All City Management Crossing Guards ($228,642); inmate housing fees for Alhambra and Pasadena Police Departments ($28,080); ICI Glendale/Pasadena Radio frequencies ($20,000); CAD/RMS technical support ($9,785); Foothill Air Support Team increased by 14% ($35,700); LexisNexus database ($32,445.23); Flock Camera System ($30,000); Raftelis PD Assessment ($13,500). Total ($575,105).

8200 Training Expense
Funds training courses and training materials for Police Department employees that is not reimbursable by P.O.S.T. and the duty manual. Total ($40,000). 2 - 148

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 122

8210 P.O.S.T. Training Expense
Funds training courses and training materials required of police officers to retain or obtain P.O.S.T. certification. A portion of the training is P.O.S.T. reimbursable and goes back into the general fund. Total ($30,000).
8176 Reserves and Volunteers
Funds expenses associated with Volunteer Program and Police Reserve Officers to include uniforms maintenance and training. Total ($7,500). 2 - 149

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 123
Facilities and Maintenance Equipment / 105-4010-4011
Budget Detail

OPERATIONS & MAINTENANCE
8101 Vehicle Lease (PD)
Five-year lease of police vehicles. The lease will provide 20 electric vehicles. The vehicle leasing costs will be budgeted annually. Total ($531,502). 2 - 150
8101 000 Vehicle Lease (PD) 143,000 120,000 531,502
<OPERATIONS & MAINTENANCE> 143,000 120,000 531 ,502
8540 000 Automotive Equipment 42,645 (6,553) 120,000
<CAPITAL OUTLAY> 42,645 (6,553) 263,000 120,000 531 ,502 [1 05-4011] Police Facilities & Equip. Repl. Total 42,645 (6,553) 263,000 120,000 531,502

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 124
Measure H / 241-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 8,698 4,531 1,002 - - -
7020 000 Overtime 53,144 22,433 45,230 53,144 - -
7040 000 Holiday 3,939 - - 3,939 - -
7100 000 Retirement 5,816 2,543 1,274 - - -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,635 - - - -
7110 000 Workers Compensation 2,991 1,253 1,972 - - -
7130 000 Group Health Insurance 2,044 1,593 743 - - -
7140 000 Vision Insurance 75 43 18 - - -
7150 000 Dental Insurance 280 148 67 - - -
7160 000 Life Insurance 33 20 8 - - -
7170 000 FICA - Medicare 938 384 668 - - -
<WAGES & BENEFITS> 77,957 38,582 50,982 57,083 - -
[241-4011] Police Total 77,957 38,582 50,982 57,083 - - 2 - 151

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 125
Asset Forfeiture / 270-4010-4011/4015
Budget Detail

OPERATIONS & MAINTENANCE
8200 Training Expenses
Funds law enforcement training and education—training of investigators, sworn and non-sworn law enforcement personnel in any area necessary to perform official law enforcement duties, such as canine handler, narcotics, defensive tactics, criminal justice, language, constitutional law, accounting/finance, or forensics. Provided that the employees’ regular duties require knowledge of these topics ($10,000).

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds the costs associated with the purchase of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities ($50,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8200 000 Training Expense - - 20,100 10,000 10,000 10,000 <OPERATIONS & MAINTENANCE> - - 20,100 10,000 10,000 10,000 8520 000 Machinery & Equipment - - - 50,000 50,000 50,000 <CAPITAL OUTLAY> - - - 50,000 50,000 50,000
[270-4015] Police Asset Forfeiture Total - - 20,100 60,000 60,000 60,000 2 - 152

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 126
Police State Grant – AB 3229 / 272-4010-4018
Budget Detail

CAPITAL OUTLAY
8520 Machinery & Equipment
Machinery & Equipment
Axon Enterprise Inc., digital storage and upgrading current equipment. Total ($178,011).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8022 000 OTS Grant Expenses - - - - - -
8180 000 Contract Services - - - - - -
8200 000 Training Expense - - - - - -
<OPERATIONS & MAINTENANCE> - - - - - -
8520 000 Machinery & Equipment 24,100 24,478 136,767 130,000 130,000 178,011 <CAPITAL OUTLAY> 24,100 24,478 136,767 130,000 130,000 178,011 [272-4018] Police State Grant - AB 3229 Total 24,100 24,478 136,767 130,000 130,000 178,011 2 - 153

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 127
Homeland Security Grant / 274-4010-4019
Budget Detail
.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8520 000 Machinery & Equipment - - 125,360 1,240
<CAPITAL OUTLAY> - - 125,360 1,240 - -
[274-4019] Police Grant Total - - 125,360 1,240 - -
2 - 154

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 128
Key Performance Indicators
The South Pasadena Police Department meets the needs of the community by providing professional services to safeguard the city in crime prevention. Community outreach is accomplished by active patrols, educational programs, and social media through the City’s website. The Key Performance Indicators (KPI) for the department demonstrate the need to quantify its information in a concise and articulate manner.

Computer Aided Dispatch and Record Management System (CAD/RMS) • On March 22, 2022, the Motorola Flex System went into effect, bringing the South Pasadena Police Department into the 21st century of law enforcement. • The Motorola Flex System has established a detailed base of statistics for 2022 and year-to-date for 2023. In January 2022, the FBI modified reporting standards for Part 1 Crimes to include specific identifiers within each category. • The table below shows Part 1 Crime statistics for 2022 and the first quarter of 2023. With an increased law enforcement presence through recruiting and hiring efforts, the Police Department aims for a 5% reduction in Part 1 Crimes compared to 2022 statistics.

Recruit and Fill Vacant Police Department Sworn and Non Sworn Positions • The Police Department has 55 authorized full-time positions, along with six (6) part-time employees, one (1) Reserve Police Officer, and two (2) volunteers. • The Department currently has 13 unfilled positions, and due to nationwide challenges in law enforcement hiring, is planning to fill eight (8) of these vacant positions in FY 23-24.

Authorized Vacant Filled KPI Status
Sworn Officer 37 7 30 3
Police Assistant 9 1 8 1
Records Clerk 5 2 3 1
Management Analyst 1 0 1 0
Parking Control 3 1 2 1
Cadets 6 2 4 2
2 - 155
2022 2023 (Through 03/30/23)
Homicide 2 0
Rape 2 1
Robbery 9 2
Assault 126 22
Burglary 92 53
Larceny Theft 343 118
Grand Theft Auto 75 16
Arson 2 0

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 129
Increased Community Engagement
• Due to the covid-19 pandemic, many community events have been canceled or on hold since 2020.
• The Police Department is ramping up community engagement efforts to reach prepandemic levels for events and communication with stakeholder groups. • For the FY 22-23, the Department took part in or held the following events: Open House, Coffee with the Chief, Neighborhood Watch Meetings, Eggstravaganza, Catalytic Converter Etching Events, and the Women’s Self-Defense Class 2 - 156

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 130
Fire
Fiscal Year 2022-23 Budget Snapshot
Overview
The Fire Department provides for the protection of life, property, and the environment from the adverse effects of fires, medical emergencies, and hazardous conditions through progressive resource deployment. The Department offers Fire prevention programs and community education activities. The Fire Department provides emergency fire and life safety response services around the clock every day of the year.

Notable Changes – Wages and Benefits
Increases in wages and benefits are associated with increased retirement costs and health benefit costs.

Notable Changes – Operations and Maintenance
While there are no significant increases in Operations and Maintenance, some Operations and Maintenance costs have increased due to increases in the Consumer Price Index.

Capital Outlay
There are no proposed Capital Expenses for Fiscal Year 2023-24 Budget. 2 - 157

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 131
Budget Summary
Authorized Positions
2 - 158

EXPENDITURE SUMMARY
Wages & Benefits
Operations & Maintenance
Capital Outlay
Total Expenses by Category
[101 -5011] Fire
[101 -5012] Emergency Preparedness
[105-5011] Facilities & Equi pment Replacement
Total Expenses by Program
A- Shift
Division Chief
(South Pasadena)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Fire Prevention
Specialist
Actual Actual
2019/20 2020/21
4,900,576 5,775,579
587,004 572,103
39,751
5,527,332 6,347,681
5,435,419 6,315,749
91 ,913 31 ,932
5,527,332 6,347,681
Fire Chief
B- Shift
Division Chief
(Shared)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Actual Bud eted
2021/22 2022/23
7,146,473 5,822,580
617,11 6 755,260
147,500
7,763,589 6,725,340
7,716,685 6,670,340
46,904 55,000
7,763,589 6,72.5,340
Management
Assistant
Estimated Pro osed
2022/23 2023/24
6,314,569 6,533,402
935,156 822,200
7,249,725 7,355,602
7,198,725 7,300,602
51 ,000 55,000
7,249,725 7,355,602
C- Shift
Division Chief
(San Marino)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Full Time Employees: 23* 'Not including Div. Ch ief: Two-City Cooperative Agreement

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 132
Fire / 101-5010-5011
Budget Detail
2 - 159
Actual Actual Actual Budget ed Estimat ed Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salaries - Permanent 2,174,539 2,458,937 2,313,836 2,478,360 2,864,782 2,745,719 7010 000 Salaries- Temp I Part 28,692 27,627 28,119 28,576 17,349 7020 000 Overtime 915,080 1,318,654 1,195,780 600,000 885,000 800,000 7030 000 Overtime - FLSA 32,593 36,518 31,822 97,000 50,000 98,000 7035 000 Overtime - Fire Strike 300,000 150,000 300,000 7040 000 Holiday 74,932 86,086 92,197 90,000 85,000 129,891 7045 000 Overtime - Special (Mov ie) Detail 11 4,254 134,178 175,185 100,000 140,000 100,000 7060 000 I0D- Safety 6,813 282,808
7065 000 Fnness 5,200 6,200 5,000 9,000 5,900 10,500
7070 000 Leav e Buyback 23,388 50,000 26,11 2 34,214
7100 000 Retirement 969,679 941,079 2,489,658 1,378,154 1,306,933 538,397 7100 010 'calPERS UA L 1,024,111
7108 000 Deferred Compensation 5,447 11 0,601 (96,130) 5,034 23,706 26,898 711 0 000 Workers Compensation 252,985 309,938 326,101 337,652 3TT,759 238,767 7122 000 Unemployment Insurance 7,783 4,419
7130 000 Group Health Insurance 209,337 242,086 205,433 269,760 269,933 401,460 7140 000 Vision Insurance 4,084 4,551 4,678 5,280 4,766 5,143 7150 000 Denta l Insurance 13,712 15,226 16,059 19,800 16,637 18,960 7160 000 Life Insurance 1,799 2,120 2,129 2,178 2,156 2,2TT 7170 000 FICA - I.I edica re 47,760 61,235 57,673 35,936 68,815 40,074 7180 000 Car/Uniform Allowance 12,500 16,125 16,125 15,850 19,721 18,992 '<WAGES & BENEFITS> 4,900,576 5,TT5,579 7,1 46,473 5,= ,sso 6,314,569 6,533,402 8000 000 Office Supplies 3,516 3,688 3,815 3,700 3,650 3,700 8010 000 Postage TT9 1,061 733 1,000 800 1,100
8020 000 Specia I Department Expense 43,669 43,159 34,231 44,000 43,000 44,000 8024 000 Fire Strike Team Expense 2,193 15,000 15,000 15,000 8025 000 Medical Supplies 50,279 132,574 38,761 124,060 124,000 36,500 8026 000 Hazardous Materials 287 456 500 156 500
8027 000 Ground Emergen cy Medical Transport 28,206 34,000 30,000 10,000 8034 000 K9 Expenses 5,000 3,000 3,500
8050 000 Printing/Duplicating 1,031 1,249 1,000 2,500 2,500 500 8060 000 Dues & Memberships 1,498 1,225 1,025 2,000 1,950 1,500 8080 000 Books & Periodicals 2,369 840 2,000 1,900 2,000 8090 000 Conference & Meeting Expense 1,490 1,994 3,000 2,900 3,000 8100 000 Vehicle Maintenance 32,479 42,297 57,881 37,500 36,000 37,500 8105 000 Fuel 20,085 20,637 21,857 30,000 30,000 30,000 811 0 000 Equipment Maintenance 11 ,093 10,= 19,998 11 ,000 10,500 11 ,000 8120 000 Building Maintenance 72,100 9,029 20,168 10,000 9,800 10,000 8134 000 Safety Cloth ing/Equipment 28,218 26,087 30,311 31,000 233,000 35,000 8170 000 Professional Services 36,216 23,385 26,387 42,000 40,000 152,000 8180 000 Contract Services 157,331 156,250 204,672 225,000 220,000 225,900 8183 000 Contract Services - Command Sh aring 62,686 58,723 64,766 65,000 64,500 132,500 8200 000 Training Expense 9,367 9,745 11 ,757 12,000 11 ,500 12,000 '<OPERATIONS & MAINTENANCE> 534,493 540,170 570,213 700,260 884,156 767,200 8520 000 Machinery & Equipment 350 147,500
<CAPITAL OUTLAY> 350 147,500
(101-5011 ] Fire Total 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 133
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds fire administration, command/suppression personnel, and support staff. 7020 Overtime
Funds the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, and overtime required to fill minimal staffing requirements. 7035 Overtime-Fire Strike
Funds the cost of overtime for non-management personnel for out-of-area strike team responses.
7040 Holiday
Funds overtime compensation for employees required to work on Holidays. 7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of departmental office supplies; stationary, file dividers, boxes, clipboards, filing cabinets, workstation supplies, printer supplies, copy paper, (Staples Business Advantage $2,500); letterhead, envelopes, printing, (Cantu Graphics Inc. $500); other general office supplies, (Amazon Capital Services, Inc. $700). (Total $3,700).
8010 Postage
Provides funds for department Fire and Life Safety bulk mailings; inspection forms, paramedic subscription program correspondences, Federal and State Government mailings and postal expenses. (Total $1,100). 8020 Special Department Supplies
Provides funds for extraordinary department supplies and services including:
unanticipated damaged of firefighting equipment, EMS Personal Protective Equipment, uniforms not identified in Safety Clothing and Equipment ($13,000); non-firefighting orientated equipment and station supplies, ($4,000); station and apparatus cleaning supplies ($4,500); linen services (CA Linen Services $6,500); department identification cards ($500); unanticipated repairs to front-line and 2 - 160

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 134
reserve firefighting apparatus ($13,500). (Total $44,000). 8024 Fire Strike Team Expense
Funds the cost of out-of-area Strike Team responses including, but not limited to, fuel, hotel expenses, food, and other supplies (Total $15,000). 8025 Paramedic and Emergency Medical Services and Supplies Provides funds for purchasing expendable medical supplies and equipment utilized during the delivery of paramedic and emergency medical services (Life Assist Inc. $20,000); expendable medical supplies including oxygen, (Airgas USA $4,000); intravenous fluids, and non-reusable medical devices, (Stericycle Inc. $500); defibrillator pads, and required pharmaceuticals, and other medical supplies, (Zoll Medical Corp. $12,000). (Total $36,500). 8026 Hazardous Materials
Provides funding for the purchase of hazardous materials inspection and compliance materials and disposal of non-medical hazardous waste, (Stericycle Inc. $500). (Total $500).
8027 Ground Emergency Medical Transport
Provides funds for participation in the State’s Ground Emergency Medical Transport Program that enables the City to recover costs associated with the transportation of Medi-Cal patients. (Total $10,000).
8034 Accelerant Detection Canine
Provides funds for the purchase of supplies to support the department’s accelerant detection canine ($1,000); veterinarian bills ($500); and annual recertification costs ($2,000). (Total $3,500).
8050 Printing and Duplicating
Provides for printing and duplication of fire prevention and brush abatement literature, public education materials, and disaster preparedness documentation, printing Inspection Notices, Brush Violation Notices (Cantu Graphics $250); fire prevention materials, (Alert-All Corp $250). (Total $500). 8060 Dues and Membership
Provides funds for membership in the Los Angeles Area Fire Chiefs Associations, ($700), Foothill Fire Chiefs and Training Officers Association, ($500); Regional Arson Strike Team, L.A. Area Fire Marshall’s Association, National Fire Protection Association, ($300). (Total $1,500). 8080 Books and Training Materials
Provides funds to purchase fire codes, training manuals, educational videos/software, and professional development literature. (Total $2,000). 8090 Meeting and Conference Expense
Provides funds for conference attendance, meeting expenses, and transportation 2 - 161

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 135
to two annual conferences hosted by the Los Angeles Area Fire Chiefs Association. (Total $3,000).
8100 Vehicle Maintenance
Provides funding to cover the operating expenses, repairs, and preventive maintenance of all department vehicles. Repairs include emergency/unscheduled repairs to front line apparatus, (Valley Power Systems $20,000, Emergency Vehicle Group $5,000); replace and service fire apparatus tires, (Parkhouse Tires $3,500); service and repair of Air Utility air compressor, (Air Compressed Specialist $4,000); replacement and service of apparatus batteries, (Interstate Batteries $2,000); repairs and service to utility truck and staff vehicles, (Jack’s Auto Repair $3,000). (Total $37,500).
8105 Fuel
Provides fuel for fire apparatus ($20,000 Diesel fuel) and ($10,000 unleaded gasoline). Total ($30,000).
8110 Equipment Maintenance
Provides funds for the maintenance, repair, or replacement of department rescue saws, hydraulic extrication equipment, lighting equipment, technical rescue tools, and related emergency response equipment (LN Curtis $5,000, All-Star Fire Equipment $4,000 and Extreme Safety $2,000). (Total $11,000). 8120 Building Maintenance
Provides funds for cleaning supplies, maintenance, and minor repair of the fire station facility (Westlake Hardware $5,000 and Home Depot $3,000); routine repair and maintenance costs related to gasoline and diesel fuel distribution system ($2,000). (Total $10,000).
8134 Safety Clothing and Equipment
Provides funds to purchase and maintain Cal OSHA mandated personal protective equipment, structural firefighting gear, brush firefighting gear, selfcontained breathing apparatus, and chemical protective suits (All-Star Fire Equipment $20,000, LN Curtis $10,000, Gall’s $2,500 and Tom’s Uniforms $2,500). (Total $35,000).
8170 Professional Services
Provides funds for contract services that provide mandated medical continuing education for paramedics and firefighters, emergency medical services program quality assurance (UCLA Regents/Medical Center $35,000); critical incident stress counseling and mental health services (Premier First Responders CISD $10,000); employee medical monitoring including bi-annual physicals, new employee physicals, communicable disease prevention training (St. George Occupational Health $3,500); Cal OSHA mandated respiratory protection annual testing ($3,500); comprehensive assessment of the Fire Department ($100,000). (Total $152,000).
2 - 162

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 136
8180 Contract Services
Provides funds for comprehensive fire dispatching and emergency radio communications services from the Verdugo Dispatch Center ($165,000); third party paramedic services billing through Wittman Enterprises LLC ($50,000); software to support electronic paramedic patient forms from Digital EMS Solutions ($7,500); Software to support dispatch mobile computer terminals in fire apparatus (ESO Solutions $2,900); and software to support the electronic fuel pumps for fire apparatus from EJ Ward ($500). (Total $225,900). 8183 Contract Services – San Marino
Provides funds for comprehensive shared Fire Command Staff of one (1) shared Division Chief and associated equipment with the City of San Marino, ($130,000); training platform to support the shared agreement, (Target Solutions $2,500). (Total $132,500).
8200 Training Expense
Provides funds for mandated and specialized training necessary for the maintenance of technical firefighting, rescue skills, and paramedic recertification.

Includes training for Department managers and supervisors in leadership and safety compliance issues. ($7,000); use of multi-agency Training Tower ($5,000). (Total $12,000).
2 - 163

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 137
Emergency Preparedness / 101-5010-5012
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for operational items such as EOC supplies and operations and disaster preparedness supplies (Direct TV $1,500, Satellite phones $2,000), EOC training for Department Directors and supplies to support EOC functionality ($3,500); Black Board Connect Mass Communication System (Blackboard Connect $17,500); supplies and equipment to support the City’s Community Emergency Response Team ($5,000). (Total $29,500).

CAPITAL OUTLAY

8180 Contract Services
Provides funds for the updating of the City’s Emergency Operations Plan and Local Hazard Mitigation Plan ($15,000); funds for managing hazardous vegetation on City owned vacant properties ($10,500). (Total $25,500). 2 - 164
Actual Actual Actual Bud eted Estimated Pro osed
Acct Tsk Account Title 2013120 2020121 2021122 2022123 2022123 2023124 8020 000 Special Department EHpens:e 52,511 31,932 46,904 40,000 36,000 29,500 8180 000 Contr .act Services: 15,000 15,000 25,500
< OPERATIONS & MAINTENANCE> 52,511 31,932 46,904 55,000 51,000 55,000 8520 000 M.achiner~ & Equipment 14,530
8523 000 EOC Equipment 24,871
<CAPITAL OUTLAY> 39,401
[101-5012) Emergenc~ Preparedness Total !11.!113 31.!132 46.!104 55,000 51.000 55,000

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 138
Key Performance Indicators

UNITS OF MEASURE
This is the most basic unit of measurement. Includes raw sources of data that measure productivity. Includes both inputs (number of requests, cases, applications, complaints, referrals received); and outputs (number of requests, cases, applications, complaints, referrals closed).

Total Response Time
• Fires
• EMS
Turnout Times
• Fires
• EMS
Number of Emergency Calls
• Fires
• EMS
• Service
Number of EMS Transports
Number of Mutual/Automatic Aid Responses
• Given
• Received
Number of Fire Prevention Inspections
• Company Field
• Mandated Occupancy Inspections
• Certificate of Occupancy (COO)/ New Business
• Brush Clearance
Number of Plan Checks
• Fire Sprinkler
• Fire Alarm
• Building
Training Hours
Leave Usage
• Sick
• Comp
• Worker’s Comp/ IOD hours
2 - 165

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 139
Key Performance Indicators
Measures that would indicate success in achieving your department’s core missions. Measures of volume and efficiency. Targets successfully delivered. • Reduction and Maintenance of Response Times consistent with NFPA 1710 • Reduction and Maintenance of Turnout Times consistent with NFPA 1710 • Compliance with DHS and Departmental EMS QA and QI Indicators and Standards • Complete 100% of Company Field Inspections annually
• Complete 100% of Brush Clearance Inspections annually • Complete Mandated Occupancy Inspections
• Complete COO / New Business Inspections within 5 days of request • Complete Plan Checks
• Complete all required Training Hours annually
• Adequately manage sick leave usage
• Adequately manage worker’s comp / IOD hours
• Conduct an appropriate number of Public Education events annually (measure through attendance, candy canes, pancakes, ticket sales, etc…)
• Increase attendance at events and education opportunities

OUTCOMES MEASUREMENT
Measures of success as seen from the perspective of the end user (a customer): reduced processing times, easier access, quicker response, successful resolution of problems.

Indicators might include measures of health and happiness, economic improvements, etc. • Response Time Reductions
• Reduction in plan check turn-around time
• Annual visit by Fire Company to businesses and apartments • Fast processing of COO / New Business inspections
• Superbly trained and effective personnel
• Crew consistency, camaraderie, morale, enthusiasm
• Happy and large attendance at events and education opportunities

MEASURES OF CUSTOMER SATISFACTION
Identify three means by which you would propose to measure customer satisfaction. • Community Surveys / Public Forums / Town Hall
• City Website
• Online Questionnaires / Surveys
• Community Events / Feedback
• Public Education Events / Feedback
• Social Media
• Comment Cards
2 - 166

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 140
Public Works
Fiscal Year 2022-23 Budget Snapshot
Overview
The Public Works department is pleased to submit the Fiscal Year 23-24 budget proposal. The Public Works Department is comprised of four divisions: the Engineering Division, Operations & Maintenance Division, Environmental Services & Sustainability Division, and the Water Division.

The Engineering Division is responsible for:
• Interagency Coordination (METRO, Arroyo Verdugo Communities Joint Powers Authority, San Gabriel Valley Council of Governments, Federal Highway Administration, Caltrans, CalRecyle, LA County, and neighboring jurisdictions). • Capital Improvement Projects, including design, plan review, construction management, and inspections.
• Grants administration, and contracts award and management. • Transportation Programs and Traffic Operations, including Active Transportation and Intelligent Transportation Systems.
• Private Developments, plan reviews, right of way improvements’ inspections, traffic, and environmental impact studies.
• Issuance of right of way encroachment permits.
• Supporting Public Works & Mobility and Transportation Infrastructure Commissions.

The Maintenance Division is responsible for:
• Parks and Urban Forest Management.
• Traffic Signals, Street Lights, and Facilities.
• Street and sidewalk maintenance, and traffic control setup for special events. • Storm Drain and sewer system maintenance.
• Utility Coordination.

The Environmental Services & Sustainability Division is responsible for:
• Compliance of state mandates involving waste (including, but not limited to, AB1594, SB1383, AB1826, AB2048, AB827, AB939, etc.), water conservation (implementation of drought restrictions), emissions reductions (AB32, etc.), etc. • Management of City’s waste hauling and recycling contracts and services. • Development, implementation, and management of water conservation programs including, but not limited to, rebates, assessments, workshops, education, and outreach. • Coordination of sustainability events including, but not limited to, Earth Day events, Compost and Mulch Giveaways, Community Workshops/Meetings, etc. • Working with City non-profit organizations to promote sustainability in the community and provide sustainability education.
• Working with regional and state organizations such as San Gabriel Valley Council of Governments, San Gabriel Valley Mosquito and Vector Control District, Upper San Gabriel Valley Municipal Water District, Metropolitan Water District, California Department of Resources Recycling and Recovery (CalRecycle), Clean Power Alliance, on others.
2 - 167

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 141
• Implementation of the City’s Green Action Plan (Green Plan) and Climate Action Plan (CAP) including, but not limited to, building electrification, plastics reduction, energy efficiency, leaf blower restriction, and carbon sequestration measures. • National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) stormwater compliance.
• Supporting the Natural Resources & Environmental Commission.

The Water Division is responsible for:
• Water production, treatment, and distribution, delivering of safe, clean water to over 6,200 connections.
• Water infrastructure maintenance consists of eight water storage tanks, six pump stations, and approximately 80 miles of pipelines.
• Water resources planning and coordination for short and long-term reliable water supplies.

Notable Changes – Wages and Benefits
• Increases in Wages and Benefits due to cost-of-living increases and increases in retirement and health insurance. Through the last fiscal year, several positions were consolidated or created, including the Transportation Program Manager. • Reorganization of the Public Works department divisions and positions.

Notable Changes – Operations and Maintenance
• Increases in professional and contract services to accommodate expected workload and cost increases.
• Increases in building maintenance budgets to accommodate necessary parks and facilities repairs, including HVAC systems.
• Increasing the allocation of expenditures to revenue accounts, including gas tax, Measure M, Measure R, and Measure W Safe Clean Water Program.

Capital Outlay
• Traffic Signals – Cabinet replacement or upgrades
• Street Maintenance – Operations & Maintenance Division Truck • Water Distribution – Water Division Vehicle, forklift, and backhoe concrete breaker attachment
• Water Production – Valve Truck for preventative maintenance valve exercise program • Water Efficiency – Vehicle refurbishment for environmental conservation promotion 2 - 168

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 142
Budget Summary
2 - 169
Actual Actual Actual Bud eted Estimated
PENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 Wages & Benefits 3,627,094 3,780,422 4,005,277 4,794 ,543 4,033 ,242 5,293,365 Operations & Maintenance 4,348,314 4,599,429 6,226,709 10,614,578 7,827,971 11 ,679,653 Capital Outlay 150,423 170,94 0 34,302 557,000 30,000 857,000 Other Expenses 85 ,801 22,810
Total Expenses by Category 8,211 ,631 8,550,791 10,289,098 15,966,1 21 11,891,213 17,830,018 [101 "60 11] PW Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 [101 -6015] Envi ronmental Services 54 65 3 55,009 304,980 140,241 207,480 [101 -6410] Park Maintenance 497,591 476,793 581 ,680 1,086,294 504,755 975,901 [101 -6601] Facilities Ma.intenance 799,206 826,985 901 ,702 1,171 ,959 907,53 3 1,344,778 [105-60 11] PW Admin & Engineering
[20 7-60 11] PW Admin & E.nginee ring 38,64 1 40,199 62,240 [2 10-660 1] Sewer Operations 620,795 575,992 830,975 1,191 ,366 836,150 1,240,680 [210-9990] Unfunded Liabilities 78 ,636 103,249
[2 10-9997] Unfunded Liabilities 7,165 (80,439)
[215-6 115] Traffi c Signals 142,427 162,424 276,512 393,000 363,000 401 ,000 [2 15-6 118] Sidewalk Ma.intenance
[2 15-620 1] Street Lighting 213,339 191 ,600 297,921 423,417 276,750 403,438 [215-63 10] Street Trees 450 ,049 525,457 638,121 746,114 551 ,283 758,744 [2 15-64 16] Median Stri ps 77,043 51 ,7 18 56,495 138,750 137,250 152,500 [218-2270] Cle an Air Act 55,111 35,924
[230-6 116] Street Maintenance 571 ,830 583,237 613,262 1,107,418 836,175 1,348,761 [232-6417] Prop "A" Park Maintenance 42,632 27,957 54,329 106,000 61 ,500 118,000 [233-60 11] PW Admin & Enginee ring 71,376 44 ,927 128,472 [236-60 11] PW Admin & Engineering 171 ,376 79 ,927 228,472 [238-650 1] Sewer Operations 20 ,000
[23%0 11] PW Admin & Engineering 87,452 42,555 94,695 290 ,270 285 ,608 313,138 [23%011] PW Admin & Enginee ring
[24%011] PW Admin & Engineering 10,745 301 ,052
[247"60 11] PW Admin & Enginee ring 50,000 45,000
[277"6011] PW Admin & Engineerin g 270
[3 10-650 1] Sewer Operations 0
[500-671 O] Water Distribution 1,321 ,885 1,159,330 1,838,010 2,535,727 2,230,456 3,410,433 [500-6711] Water Production 2,522,747 3,142,676 3,006,811 5,043,057 3,935,020 5,145,531 [500-9990] Unfunded Li abilities
[503-6713] Water Effi ciency 128,223 128,054 159,756 210,396 174,193 364,442 Total Expenses by Program 8,261 ,631 8,600,791 10,364,098 15,966,121 11 ,891 ,213 17,830,018

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 143
Authorized Positions
2 - 170
Public Works Department
Public
Works
Assistant
Director of
Public Works
Deputy Director of
Public Works
Management
Analyst
Management
Assistant
.. Administrative
Team
···· ····························· ·····································• ---- ---- -- -■■■■■■■■■■■■■■■■■■■■■■■■■■■ · Engineering
Division
Review plans, issue
permits, perform
inspections, review land
development projects &
administer CIP
Principal Engineer
(Proposed)
senior Civil
Engineer
Transportation
Program
Manager
Associate Civil
Engineer
Civil
Engineering
Assistant
Public Works
Inspector (2)
Management
Intern PIT
Operations & Maintenance
Division
Responsible for facilities
maintenance, LLMD,
parks maintenance,
street/sewer, and storm
drains
Public Works Operations
Manager
Facilities & Parks
supervisor
(Merged)" ·--_-_-_-_-_-_-_..-_-_-_-_-_-_-_--
Sr.

Maintenance
Worker (2)"
Building
Maintenance
Worker(2)
Street &
sewer
Supervisor
Sr.

Maintenance
Worker
Maintenance
Worker 1/11 (5)
Environmental &
Sustainability Division
Water conservation,
recycling, refuse contract
management, and
environmental programs
Environmental Services &
Sustainability Manager
r' Management
: Analyst
' •... J_P_r_op(?~~l:IJ .. --
Management
Intern P/T
Maintenance
Worker I/II
Electrician
*Note: The Facilities Supervisor and Parks
Supervisor are combined into one position -
Facilities & Parks Supervisor, and a Sr.

Maintenance Worker is added.

Water
Division
Potable water production,
treatment, distribution,
operations, and
maintenance
Water Operations Manager
Water Operations
supervisor (Proposed)
--r------- -------T--
Sr. Water
Production/
Treatment
Operator
Sr. Water
Utility
Worker
Water Water
Production/ Utility
Treatment Worker I/II
Operator (2) (5)
Full Time Employees: 41
Part-Time Employees: 2

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 144
Public Works Administration / 101-6010-6011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 254,429 281,814 188,755 314,724 303,211 479,259 7010 000 Salaries - Temp / Part 15,716 19,665 17,651 22,000 15,725 31,247 7020 000 Overtime 305 2,637 3,829 7,000 2,001 -
7040 000 Holiday 5,113 13,506 4,970 - - -
7070 000 Leave Buyback 1,387 - - 7,894 - 3,919
7100 000 Retirement 71,256 62,484 142,928 71,359 72,803 50,837 7100 010 CalPERS UAL - - 71,623
7108 000 Deferred Compensation 670 8,684 (7,481) 1,741 2,062 4,793 7110 000 Workers Compensation 4,194 4,018 2,914 7,914 3,573 6,120 7120 000 Disability Insurance - 12,937 12,372 - 4,521
7122 000 Unemployment Insurance 353 - - - -
7130 000 Group Health Insurance 27,072 31,470 18,888 22,197 25,103 68,466 7140 000 Vision Insurance 653 757 507 732 603 983
7150 000 Dental Insurance 2,394 2,831 1,891 2,745 2,322 3,908 7160 000 Life Insurance 294 344 253 302 316 455
7170 000 FICA - Medicare 4,899 4,692 4,492 4,563 4,776 9,340 <WAGES & BENEFITS> 388,733 445,841 391,969 463,171 437,016 730,949 8000 000 Office Supplies 1,353 1,147 2,543 3,000 3,000 3,000 8010 000 Postage 817 617 975 2,000 500 2,000
8020 000 Special Department Expense 45,110 23,082 30,689 30,000 28,254 31,000 8040 000 Advertising 2,822 98 8,031 4,500 1,447 2,000
8050 000 Printing/Duplicating 8,949 4,517 3,572 7,500 1,452 7,500 8060 000 Dues & Memberships 3,081 847 - 2,250 900 4,400 8090 000 Conference & Meeting Expense 30 25 - 3,700 700 3,700 8100 000 Vehicle Maintenance 1,630 1,640 3,137 2,000 660 2,000 8105 000 Fuel - - - 3,000 - 3,000
8110 000 Equipment Maintenance - - - - - -
8134 000 Safety Clothing/Equipment - - - 1,500 1,500 1,500 8170 000 Professional Services 131,246 139,386 131,801 400,000 50,215 400,000 8180 000 Contract Services 2,763 1,294 - - - 50,000
8200 000 Training Expense - - - 2,000 800 2,200
8300 000 Lease Payment - - - - - -
<OPERATIONS & MAINTENANCE> 197,801 172,652 180,747 461,450 89,428 512,300 [101-6011] PW Admin & Engineering Total 586,534 618,493 572,717 924,621 526,444 1,243,249 2 - 171

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 145
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for Engineering Division & Administrative Staff. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($3,000).
8010 Postage
Funds City mailings and overnight deliveries ($2,000).
8020 Department Expense
Provides funds for Public Works Engineering supplies and services including county assessor maps, and data updates ($4,000), expenditures related to promotional materials, event supplies, or other materials ($1,000), annual software subscriptions ($15,000), County Recorder recording fees ($1,000), State Water Resources Control Board Waste Discharge Fee ($4,000), San Gabriel Valley Council of Gov. program participation ($5,000), Annual AQMD Generator permit fee ($1,000). (Total $31,000)
8040 Advertising
Provides funds for advertising of legal notices, recruitment postings, and notices of various City activities. (Total $2,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, utility bill inserts, business cards, reprographic costs for oversized maps and plans, and costs for duplications of plans and specifications for bidding purposes. (Total $7,500) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership fees, dues, subscriptions, and publications of 2 - 172

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 146
professional organizations such as the American Society of Civil Engineers (ASCE) ($2100) and the American Public Works Association (APWA) ($1,600), International City/County Management Association (ICMA) Membership ($200) as well as other professional organizations, and license certification renewal fees, books, and seminars ($500). (Total $4,400)
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses. (Total $3,700)

8100 Vehicle Maintenance and Operations
Provides funds for operating vehicles including routine maintenance services, smog certifications, and repairs. (Total $2,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $3,000) 8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment including but not limited to safety boots ($750), and first-aid supplies ($750). (Total $1,500)

8170 Professional Services
Professional on-call engineering services ($181,000), Pavement & Concrete Management Program ($64,000), Geographic Information System (GIS) maintenance services ($5,000), Slow Streets Program Implementation ($150,000). (Total $400,000)
8180 Contract Services
Contract Services for Slow Streets Program Implementation ($50,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for engineers, inspectors, and administrative staff, as well as books and manuals. (Total $2,200)
2 - 173

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 147
Environmental Services / 101-6010-6015
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent - - (3,029) 136,348 37,784 56,167 7010 000 Salaries - Temp / Part - - - 4,000 3,368 -
7070 000 Leave Buyback - - - - - 980
7100 000 Retirement - - 49 19,616 16,372 6,249
7100 010 CalPERS UAL - - 10,002
7108 000 Deferred Compensation - - 4 348 363 562
7110 000 Workers Compensation - - 5 3,323 347 610
7120 000 Disability Insurance - - - - - -
7130 000 Group Health Insurance - - - 14,343 1,180 7,914 7140 000 Vision Insurance - - - 276 47 112
7150 000 Dental Insurance - - - 1,035 176 421
7160 000 Life Insurance - - - 114 23 50
7170 000 FICA - Medicare - - 6 1,977 482 814
<WAGES & BENEFITS> - - (2,965) 181,380 60,141 83,880
8010 000 Postage - - - 5,000 2,500 5,000
8020 000 Special Department Expense 13,793 421 57,765 25,000 24,500 25,000 8040 000 Advertising - - - 3,000 2,500 3,000
8050 000 Printing/Duplicating - - - 15,000 10,000 15,000 8060 000 Dues & Memberships - - - - - -
8090 000 Conference & Meeting Expense - - - 600 600 600 8140 000 Utilities 155 232 209 - - -
8170 000 Professional Services 35 - - 75,000 40,000 75,000 8172 000 Professional Svcs. - Oil Recycling (13,929) - - - - - 8180 000 Contract Services - - - - - -
<OPERATIONS & MAINTENANCE> 54 653 57,974 123,600 80,100 123,600 8500 000 Building & Improvements - - - - - -
<CAPITAL OUTLAY> - - - - - -
[101-6015] Environmental Services Total 54 653 55,009 304,980 140,241 207,480 2 - 174

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 148
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for the Environmental Services & Sustainability Division & Administrative Staff. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Environmental & Sustainability Intern, and other non-salaried part-time employees.
7020 Overtime
Covers the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8010 Postage
Funds City mailings and overnight deliveries ($5,000).
8020 Department Expense
Funds Environmental & Sustainability supplies and services including computer supplies, annual software subscriptions, cell phone service, supplies for the Natural Resources and Environmental Commission, promotional items related to environmental programs, and Climate/Green Action Plans implementation ($25,000).
8040 Advertising
Funds advertising of legal notices, promotional notices, recruitment postings, newspaper announcements, and notices of various City activities ($3,000). 8050 Printing and Duplication
Funds the printing and duplication of environmental & sustainability program materials, including banners, posters, flyers, door hangers, and City-wide mailings for thousands of locations ($15,000).
8090 Conference and Meeting Expense
Funds conference registration and meeting expenses ($600).

2 - 175

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 149
8170 Professional Services
Funds the professional environmental & sustainability services and studies related to the implementation of the Climate Action Plan and Green Action Plan, and state, county, and local mandates such as Organic Waste Recycling requirements ($75,000).
2 - 176

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 150
Park Maintenance / 101-6010-6410
Budget Detail
2 - 177
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salari es • Permanent 99,273 105,806 120,337 151 ,858 116,093 101,744 7020 000 Overtime 714 2,695 1,673 2,000 2,811
7040 000 Holiday 2,573 5,514 2,967 2,902
7055 000 IOD - Non Safety
7070 000 Leave Buyback 37 2,000 1,539
7100 000 Retirement 25,562 22,940 53,745 40,077 37,338 10,992 7100 010 'calPERS UAL 16,478
7108 000 Deferred Compensation 239 4,94 1 (1,973) 82 896 1,013 711 0 000 W orkers Compensation 3,048 3,948 3,365 5,682 2,387 3,472 7120 000 Disability Insurance 1,794 1,747
7130 000 Group Health Insurance 12,781 15,228 11 ,177 19,966 12,615 26,874 7140 000 Vision Insurance 286 324 299 504 277 330
7150 000 Dental Insurance 1,071 1,213 1,11 8 1,890 1,036 1,234 7160 000 Life Insurance 120 137 132 208 125 149
7170 000 FICA - Medicare 1,393 1,746 1,764 2,202 1,7 17 1,475 '<WAGES & BENEFITS> 147,098 166,287 194,602 226,469 177,040 168,201 8000 000 Office Supplies 809 454 498 1,000 1,000 1,000
8020 000 Special Depart ment Ex pense 32,175 15,261 14,548 28 ,000 15,000 56,200 8070 000 Mil eage/Auto Al lowance 500 500
8100 000 Vehicle Maintenance 1,55 1 1,032 1,500 1,500 500 7,000 8110 000 Equi pment Maintenance 523 773 922 2,500 1,000 5,000 8140 000 Utilities 39,350 46,052 56,477 50,000 50,000 50,000 8170 000 Professional Services 25 10,000 170,000 50,2 15 15,000 8180 000 Contract Services 272,238 238,938 294,470 584,325 200,000 65 1,000 8200 000 Training Expense 98 34 2,000 2,000
8262 000 Graffitti Removal 3,724 7,962 8,664 20,000 10,000 20,000 <OPERATI ON S & MAINTENANCE> 350,493 310,506 387,078 859,825 327,715 807,700 (101-6410] Park Maintenance Total 497,591 476,793 581 ,680 1,086,294 504,755 975,901

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 151
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for Operations & Maintenance Division related to Parks Maintenance & Administrative Staff. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs and attending commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses ($1,000). 8020 Special Department Expense
Provides for special division supplies and materials including irrigation controllers and sprinklers, fertilizer, and park maintenance supplies ($29,000), breakroom supplies ($200), Park repairs including fences, barriers, posts, gates, signs, and other equipment ($25,000), and office workstation equipment ($2,000). (Total $56,200)
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8100 Vehicle Maintenance
Provides funds for operational costs for parks vehicles including smog certifications, routine maintenance, and inspection services. (Total $7,000) 8110 Equipment Maintenance
Provides funds for the repair and maintenance of equipment including trencher, power washer, chainsaw, forklift, and other Parks equipment. ($5,000). 8140 Utilities
Provides funds for electrical service by Southern California Edison to City park facilities ($45,000), and Sothern California Gas ($5,000). (Total $50,000) 2 - 178

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 152
8170 Professional Services
Provides funds for landscape architects, arborists, and other professional services related to the maintenance of the City parks and the equipment located at the parks, including soil and tissue sampling, arborist reports, and sports field consulting. (Total $15,000)
8180 Contract Services
Provides funds for partial cost of landscape contracted services to maintain the parks, City owned parcels, and playing fields, and including irrigation system repairs ($500,000). Also provides funds for gopher abatement ($20,000), the rental of an extended boom truck to access field lighting ($5,000), landscape services ($27,000), supplemental tree trimming and replacement ($50,000), sanitary scheduled cleaning for public park restrooms ($24,000), and additional labor for supplementary maintenance services ($25,000). (Total $651,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for employees, as well as books and manuals ($500), as well as safety and OSHA related training expenses ($1,500). (Total $2,000) 8262 Graffiti Removal
Funds graffiti removal contract services ($20,000).
2 - 179

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 153
Facilities Maintenance / 101-6010-6601
Budget Detail
2 - 180
Actual Actual Actual Budgeted Estimated Pro~osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salari es - Permanent 267,169 268,674 228,575 296,936 181,418 297,244 7020 000 Overti me 7,785 8,175 14,132 3,000 13,495
7040 000 Holiday 8,164 13,740 8,135 199 7,938
7070 000 Leave Buyback 3,627 7,855 2,000 575
7100 000 Retirement 71,259 58,920 144,472 60,600 54,366 29,605 7100 010 'CalPERS UAL 34,424
7108 000 Deferred Compensation 239 9,900 (7,233) 194 951 2,952 711 0 000 Workers Compensation 11 ,495 12,079 11 ,798 8,767 7,472 11 ,568 7120 000 Disability Insurance 8,995 26,569 1,747
7130 000 Group Health Insurance 42,611 46,089 34,082 43,800 34,590 83,376 7140 000 Vision Insurance 820 819 744 960 529 943
7150 000 Dental Insurance 3,062 3,06 1 2,779 3,600 1,981 3,532 7160 000 Life Insurance 386 387 35 1 396 229 4 11
7170 000 FICA - Medicare 3,988 4,178 4,082 4,306 2,755 4,310 '<WAGES & BENEFITS> 420,605 435,018 476,339 424,559 299,733 476,878 8000 000 Office Supplies 1,290 1,309 868 1,500 300 1,500 8020 000 Special Department Expense 31,543 38,782 30,691 65,000 34,000 32,000 8060 000 Dues & Memberships 700 700 700
8070 000 Mileage/Auto Allowance 700 700
8100 000 Vehicle Maintenance 767 1,605 4,593 10,500 300 12,000 8105 000 Fuel 15,000 15,000 15,000
811 0 000 Equipment Maintenance 429 27 3,000 3,000 4,000 8120 000 Building Maintenance 35,337 50,248 21,954 120,000 35,000 197,000 8130 000 Small Tools 507 663 210 3,000 300 3,000
8132 000 Uniform Expense/Cleaning 827 1,202 883 2,000 600 3,500 8134 000 Safety Clothing/Equipment 1,106 1,685 473 2,100 2,100 40,000 8140 000 Utilities 144,258 167,144 197,848 240,000 246,000 247,000 8180 000 Contract Services 162,536 129,302 167,843 280,400 270,000 308,000 8200 000 Training Expense 1,500 500 1,500
'<OPERATIONS & MAINTENANCE> 378,60 1 391,968 425,362 745,400 607,800 865,900 8520 000 Mach inery & Equipment
8530 000 Computer Equi pment 2,000 2,000
<CAPITAL OUTLAY> 2,000 2,000
[101 -6601] Facilities Maintenance Total 799,206 826,985 901 ,702 1,171 ,959 907,533 1,344,778

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 154
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for two full-time Building Maintenance Workers and partial compensation for Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Associate Civil Engineer, Civil Engineering Assistant, Electrician, Management Analyst, and Maintenance Assistant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs after hours.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses. (Total $1,500) 8020 Special Department Expense
Provides for special department supplies ($5,000), breakroom supplies ($200), signage ($3,000), and other expenses for City facilities maintenance and repair supplies and services ($23,800). (Total $32,000)
8060 Dues/Memberships/Subscriptions
Provides funds for membership fees, dues, subscriptions and publications to professional organizations ($700).
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $700)
8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance, smog certification, and other inspections for the building maintenance worker’s vehicles. (Total $12,000)
8105 Fuel
Funds operational fuel expenses ($15,000).
2 - 181

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 155
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including forklift and power washer. (Total $4,000).
8120 Building Maintenance
Provides for building maintenance services and supplies. Maintenance and repair of air conditioning HVAC system ($100,000), elevator maintenance and repair ($18,000), cooling tank treatment ($6,000), Door and gate repairs, maintenance, locks/keys, and part replacements ($10,000), generator maintenance ($10,000), supplies including construction supplies, hardware, electrical/plumbing supplies, and parts ($40,000), Citywide fire alarm inspections and maintenance ($9,000), and urgent Facilities maintenance, repair, and restoration service response ($4,000). (Total $197,000) 8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($3,000).
8132 Uniform Expenses
Provides for the purchasing of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies such as safety boots ($1,500), First Aid wall units, rental and monthly check ($3,000), Eye Wash Stations maintenance ($9,700), City wide Fire Extinguisher monthly inspection ($25,000), weather/rain and other necessary safety gear for staff ($800). (Total $40,000)
8140 Utilities
Provides funds for electrical service by Southern California Edison to City facilities ($222,000) and Southern California Gas ($25,000) (Total $247,000). 8180 Contract Services
City wide Janitorial services for City buildings including twice a week day porter service ($200,000), CNG Station maintenance and repairs ($17,000), underground storage tank (UST) inspections, cleaning, and repair ($20,000), sump system maintenance and repair services ($2,500), contracted maintenance and repairs ($46,000), City Facility security systems ($10,000), pest control services ($6,000), additional labor for supplementary maintenance services ($6,500). (Total $308,000)
8200 Training Expenses
Provides funds for training seminars, materials, and job-related training sessions for employees as well as third party training expenses. (Total $1,500) 2 - 182

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 156
Sewer Maintenance / 210-6010-6501
Budget Detail
2 - 183
A ct ual Act ual Actual Budget ed Es t im at ed Proposed Acct Tsk Account TitJe 2019/20 2020/21 2021122 2022/23 2022123 2023/24 7000 000 Sa laries- Permanent 304,672 280,629 233,342 366,654 336,552 404,442 7010 000 Salaries - Temp / Part 1,574 7,599 18,953 6,735 7020 000 Overtime 3,355 3,917 3,839 5,000 7,530
7040 000 Ho liday 6,812 9,742 5,612 158 5,860
7070 000 Leave Buyback 4,130 1,736 8,000 1,371 7,361
7100 000 Retirement 76,096 59,317 146,625 75,606 79,017 40,855 7100 010 'calPERS UAL 50,013
7108 000 Deferred Compensation 881 10,138 (11 ,059) 1,554 2,148 4,022 711 0 000 Workers Compensation 9,815 8,497 7,974 9,217 8,526 8,324 7120 000 Disability Insurance 2,985 3,093 3,495
7130 000 Group Health Ins urance 39,3TT 33,812 22,457 31,876 27,320 55,629 7131 000 Retiree Health Insurance
7140 000 Vision Ins urance TT6 630 588 962 673 851
7150 000 Dental Insurance 2,890 2,341 2,081 3,609 2,363 3,11 8 7160 000 Life Insurance 401 320 302 397 351 419
7170 000 FICA - Medicare 4,530 4,238 3,875 5,316 4,989 5,864 9997 000 OPEB Expense 7,165 (80,439)
9990 000 Pens ion Expense 78,636 103,249 I <WAGES & BEN EFITS> 541,11 0 424,165 443,275 527,144 481,228 586,758 8000 000 Office Su pp lies 600 864 605 1,000 1,000 1,000 8010 000 Postage
8020 000 Special Department Expense 13,561 21,4TT 60,791 36,300 30,000 34,300 8050 000 Printing/Duplicating 141 200 500
8060 000 Dues & Memberships 1,000 1,000 1,800
8070 000 Mileage/Auto A llowan ce 1,000 200 1,000
8090 000 Conference & Meeting Expense 800 800
8100 000 V eh icle Mainten ance 6,073 4,584 3,411 25,000 5,000 26,000 8105 000 Fuel 15,000 15,000 15,000
811 0 000 Equ ipment r,1aintenance 101 27 27,000 15,000 27,000 8120 000 Building r,1ainten ance 316 2,000 600 5,000
8130 000 Small Tools 21,500 5,000 21,500
8132 000 Un iform Expense/Cleaning 614 970 567 1,400 1,000 3,500 8 134 000 Safety Clothing/Equipment 311 495 473 3,000 1,500 3,500 8140 000 Utilrries 2,000
8170 000 Profession al Services 16,881 6,431 17,661 126,000 5,600 100,000 8180 000 Contract Services 15,882 TT,332 132,000 5,000 140,000 8 191 000 Liability & Surety Bonds 22,900 (30,000) 180,000 200,000 200,000 200,000 8200 000 Training Expense 595 332 332 2,000 2,000
8400 000 Overh ead A llocation 69,022 69,522 69,022 69,022 69,022 69,022 '<OPERATIONS & MAINTENANCE> 146,680 74,703 410,511 664,= 354,922 653,922 8520 000 Machinery & Equipment 29,085 TT,123
8540 000 Automotive Equ ipment (10,279)
<CAPITAL OUTLAY> 18,806 TT,123
[210-6501] Sewer Ope rations Total 706,596 575,992 853,785 1,191,366 836,150 1,240,680

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 157
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Public Works Operations Manager, Streets Supervisor, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Senior Maintenance Worker, five Maintenance Worker I/II positions, Public Works Assistant, two Management Analysts, and several positions in the City Manager, Management Services and Finance departments. Refer to the Appendix for a detailed allocation list. Additional 5% incentive for obtaining California Water Environment Association certification.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response to sewer main stoppages and repairs.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).

8020 Special Department Expense
Provides for special department supplies including fittings, jetting nozzles, manhole covers, sewer reel hoses, and other materials ($28,300), State Water Quality Control Board Sanitary Sewer Overflow Program fee ($3,500), and sewer related supplies and division expenses ($2,500). (Total $34,300) 8050 Printing/Duplicating
To provide funds for the printing and duplication of sewer related materials. (Total $500)
8060 Dues/Memberships/Subscriptions
Provides for membership to the California Water Environmental Association for division staff members. (Total $1,800)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,000)
2 - 184

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 158
8090 Conference & Meeting Expense
Provides funds for conference registration and meeting expenses related to sewer related matters. (Total $800)
8100 Vehicle Maintenance
Provides funds for operational costs for oil, tires, batteries, parts, repairs, and routine maintenance and repairs of Sewer Division vehicles. (Total $26,000) 8105 Fuel
Funds operational fuel expenses ($15,000).
8110 Equipment Maintenance
Provides for repairs and maintenance of sewer related equipment including sewer main cleaning equipment, the vactor truck, line video equipment, and compressor trailer. (Total $27,000)
8120 Building Maintenance
Provides for maintenance of sewer division garage at the Service Facility. (Total $5,000).
8130 Small Tools
Funds replacement of worn or damaged hand and power tools ($21,500). 8132 Uniform Expenses
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety vests, goggles, gloves, and other miscellaneous items ($1,350), steel-toed boots ($750), and First Aid equipment ($1,400). (Total $3,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Fats, Oils and Grease (FOG) Inspection and Compliance Program ($20,000).

GIS system retainer services ($10,000), wastewater rate study ($40,000), and shared cost for Acorn Technology IT Services ($30,000). (Total $100,000) 8180 Contract Services
Sewer main video, cleaning, spill containment services ($100,000), Sewer Maintenance and repairs ($15,000), and supplemental contracted labor ($25,000). (Total $140,000)
2 - 185

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 159
8191 Liability Insurance & Surety Bonds and Property
This account pays a 10% share of the City’s self-insured costs, which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and LLMD (5%). (Total $200,000) 8200 Employee Training
Provides for training seminars and workshops related to sewer maintenance, including third party training. (Total $2,000)
8400 Overhead Allocation
Funds for administrative services provided by the General Fund ($69,022). 2 - 186

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 160
Traffic Signals / 215-6010-6115
Budget Detail

OPERATIONS & MAINTENANCE
8020 Department Supplies
Funds special and miscellaneous department supplies and services related to the maintenance of the City’s traffic signals ($8,000); in-pavement crosswalk maintenance ($30,000); traffic signal systems upgrades ($25,000). (Total $63,000)
8140 Electricity
Provides funds for electrical service by Southern California Edison for traffic signal operations ($150,000).
8180 Contract Services
Provides funds for the contract services related to monthly inspection, maintenance, and testing of the traffic signal system ($105,000) and signal knockdown repairs ($40,000). Cost sharing for traffic signal at Orange Grove and SR110 ($11,000) and Orange Grove and Columbia ($2,000). (Total $158,000)

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds traffic cabinet replacements or upgrades ($30,000). 2 - 187
Actual Actual Actual Budget ed Estimated Proposed
Acct Tsk Account Tille 2019120 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 594 13,562 30,900 63,000 63,000 63,000 8140 000 Utiltties 67,118 76,475 11 0,891 150,000 120,000 150,000 8180 000 Contract Services 74,714 72,387 118,798 150,000 150,000 158,000 '<OPERATIONS & MAINTENANCE> 142,427 162,424 260,590 363,000 333,000 371,000 8520 000 Machinery & Equipment 15,923 30,000 30,000 30,000 <CAPITAL OUTLAY> 15,923 30,000 30,000 30,000
(215--0115] Traffic Signals Total 142,427 162,424 276,512 393,000 363,000 4-01 ,000

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 161
Street Lighting / 215-6010-6201
Budget Detail
2 - 188
Actual Actual Actual Budget ed Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023/24 7000 000 Salaries - Permanent 39,791 2,969 20,295
7020 000 Overtime 9,000
7040 000 Holiday
7055 000 I0D - Non Sa fety
7070 000 Leav e Buyback
7100 000 Retirement 5,263 3,494 1,624
7100 010 'calPERS UAL
7108 000 Deferred Compensation 56 25 203
711 0 000 Workers Compensation 1,397 16 722
7120 000 Disability Insurance
7130 000 Group Health Insurance 3,375 213 7,866
7140 000 Vision lnsu ran ce 108 3 84
7150 000 Dental Insurance 405 10 315
7160 000 Life Insurance 45 1 35
7170 000 FICA - Medicare 577 20 294
'<WAGES & BENEFITS> 60,017 6,750 31,438
8000 000 Office Supplies 343 811 377 1,000 200 1,000
8020 000 Special Department Expense 26,480 18,848 22,008 50,000 50,000 65,500 8100 000 Vehicle 1,1aintenance 834 2,128 1,091 7,500 5,000 7,500 8105 000 Fu el 7,500 7,500
811 0 000 Equipment Maintenance 429 789 5,000 3,000 5,000 8130 000 Small Tools 268 1,500 600 1,500
8132 000 Uniform Expense/Cleaning 671 1,067 585 1,500 1,500 2,000 8134 000 Safety Cloth ing/Equipment 245 228 250 1,000 1,000 1,000 8140 000 Utileies 142,238 161,588 177,887 170,000 100,000 170,000 8170 000 Professional Services 4,440 6,930 4,934 17,400 8,700 10,000 8191 000 Liabilfy & Su rety Bonds 37,390 90,000 100,000 100,000 100,000 8200 000 Training Expense 1,000 1,000
<OPERATIONS & MAINTENANCE> 213,339 191,600 297,921 363,400 270,000 372,000 [215~201] Street Light ing Total 213,339 191,600 297,921 423,417 276,750 403,438

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 162
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for the Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Electrician, and Civil Engineering Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to facility issues, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).
8020 Special Department Expense
Provides for electric supplies, hardware, wiring, and LED Lighting (15,000), materials for signal knockdowns ($25,000), street light maintenance ($20,000), safety cones, stop signs and A-frames for traffic control assistance ($4,000), and expenses for co-sponsorship events ($1,500). (Total $65,500) 8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance for Street Lighting Division vehicles, and annual certification of the boom trucks. (Total $7,500)
8105 Fuel
Funds operational fuel expenses ($7,500).
8110 Equipment Maintenance
Funds hydraulic repairs for boom truck and repair and maintenance of facilities equipment ($5,000).
8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($1,500).
8132 Uniforms and Equipment
Provides for the purchase of Fire-Retardant Uniforms, and cleaning services. (Total $2,000)
2 - 189

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 163
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies including safety equipment Clothing, fire retardant city apparel. (Total $1,000) 8140 Electricity
Funds the energy costs by Southern California Edison for the City streetlights ($170,000).
8170 Professional Services
Annual assessment review for the Lighting and Landscaping Assessment District. (Total $10,000)
8191 Liability Insurance & Surety Bonds and Property
Funds a 5% share of the City’s self-insured costs, which goes to the Insurance Fund 103. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and Sewer (10%). (Total $100,000)
8200 Training Expense
Funds training seminars and workshops related to street lighting systems ($1,000).
2 - 190

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 164
Street Tree Maintenance / 215-6010-6310
Budget Detail
2 - 191
Act ual A ctual Act ual Budget ed Estimated Proposed
Acct T sk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Salaries - Permanent 11 0,618 132,668 124,739 126,368 98,656 122,601 7020 000 Overtime 1,896 6,493 5,702 8,000 2,076
7040 000 Holiday 4,032 7,065 3,951 3,950
7055 000 IOD - Non Safety
7070 000 Leave Buyback 1,209 3,366 2,500 1,424
7100 000 Retirement 26,474 24,039 55,008 35,909 33,269 15,254 7100 010 'ca lPERS UAL 31,460
7108 000 Deferred Compensation 5,044 (4,904) 695 1.=
711 0 000 Workers Compensation 4,610 5,728 4,876 5,039 2,579 3,519 7120 000 Disability lnsu ran ce
7130 000 Group Health Insurance 11 ,200 14,128 10,949 16,936 11 ,057 23,190 7140 000 V ision Insurance 329 376 344 432 266 376
7150 000 Dental Insurance 1,231 1,406 1,286 1,620 997 1,411 7160 000 Life Insurance 153 170 151 178 11 0 158
7170 000 FICA - Medicare 1,653 2,063 1,994 1,832 1,478 1,778 '<WAGES & BENEFITS> 163,405 199,179 207,461 198,814 151,183 206,344 8000 000 office Su pp lies 423 520 365 700 100 700
8020 000 Special Department Expense 3,365 3,812 11 ,646 27,000 20,000 24,800 8040 000 Advertising 200 200
8060 000 Dues & Memberships 135 185 400 400
8070 000 Mileage/Auto A llow ance 500 500
8090 000 Conference & Meeting Expense 200 500
8100 000 Veh icle Maintenance 3,360 6,266 7,456 11 ,000 7,500 11 ,000 8105 000 Fu el 5,000 5,000
811 0 000 Equipment Maintenance 2,284 1,267 1,968 5,000 1,500 6,000 8130 000 Small Toois 266 142 2,178 5,000 4,000 7,000
8132 000 Uniform Expense/Cleaning 1,058 970 666 3,000 1,000 3,500 8134 000 Safety Cloth ing/Equ ipment 1,055 615 1,338 3,000 2,000 4,500 8140 000 Ulil<ies 2,000
8170 000 Professional Services 14,500 14,500 15,000 25,500 25,500 25,500 8180 000 Contract Services 204,005 230,000 230,171 300,000 300,000 300,000 8181 000 In-Lieu Tree Planting 10,000 10,000 10,000 10,000 3,500 10,000 8184 000 Annu al Tree Planting (4,127) 8,000 74,871 150,000 35,000 150,000 8200 000 Training Expense 320 800 800
9181 000 RemovaVReplacement Tree Progra m 50,000 50,000 75,000 <OPERATIONS & MAINTENANCE> 286,644 326,278 430,661 547,300 400,100 552,400 [215-6310] Street Trees Total 450,049 525,457 638,121 746,11 4 551,283 758,744

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 165
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Parks Supervisor, Senior Maintenance Worker, Maintenance Worker I/II, Public Works Assistant, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to fallen trees, broken limbs, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($700).

8020 Special Department Expense
Provides for supplies and materials including chain saw blades, blade sharpening, gloves, chipper blades ropes, sling and pulleys, electric equipment/batteries, work zone signs and cones, tree ties and tree wires, tree stakes, irrigation and other supplies ($24,800). (Total $24,800) 8040 Advertisements
Funds to publish ads for the tree regulations ($200).
8060 Dues/Memberships/Subscriptions
Funds dues for Parks Supervisor to be a Western International Society of Arboriculture (ISA) member ($400).
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8090 Conference & Meeting Expense
Provides funds for tree related conference registration and meeting expenses (Total $500).
8100 Vehicle Maintenance
Provides funds for operational costs for gas, diesel, oil, tires, batteries, parts, repairs for Street Tree Division vehicles (Total $11,000). 8105 Fuel
Funds operational fuel expenses. (Total $5,000)
2 - 192

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 166
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment. Equipment maintenance for chainsaw, trencher, chipper, fork lift and other equipment, and loader. (Total $6,000).
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $7,000).
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services ($3,500).
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including chaps and guards while using chain saws, helmets, and gloves ($2,500), safety boots ($500), First Aid supplies and monthly inspections ($1,500). (Total $4,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Provides the cost of a miscellaneous tree studies and samplings, independent arborist reports, and certified arborist services as needed. (Total $25,500) 8180 Contract Services
Routine tree maintenance services rendered under contract for tree trimming, annual grid pruning, and removal of trees ($300,000).
8181 In-Lieu Tree Planting
Funds miscellaneous tree planting. The charges to this account are offset by residents paying for the cost of the trees into a revenue account ($10,000). 8184 Annual Tree Planting & Removal
Funds annual Citywide tree planting and removal ($150,000). 8200 Training
Funds attendance at classes, seminars and workshops related to tree care and management, and as required to maintain certifications and licenses ($800). 2 - 193

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 167
Median Strips / 215-6010-6416
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds department supplies including sprinklers, valves, fittings and plumbing ($7,500).
8180 Contract Services
Provides partial cost of landscape services including landscape maintenance of street medians and City owned parcels. (Total $145,000) 2 - 194
Act ual Actual Actual Budget ed Estimated Proposed
Acct Tak Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Specia.l Department Expen.se 1,781 1,061 228 7,500 6,000 7,500 8180 000 Contract Services 75,263 50,657 56,267 131,250 131,250 145,000 <OPERATIONS & MAINTENANCE> 77,043 51,718 56,495 138,750 137,250 152,500 [215-9416] Median Strips Total 77,043 51,718 56,495 138,750 137,250 152,500

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 168
Street Maintenance / 230-6010-6116
Budget Detail
2 - 195
Act ual Act ual Act ual Budgeted Es t imat ed Proposed
Acct Tsk Account Title 2019120 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Salaries- Permanent 293,972 311 ,472 299,001 506,= 428,735 653,521 7010 000 Salaries - Temp / Part 394 10,000 1,684
7020 000 Overtime 11 ,733 8,764 8,318 9,000 24,682
7040 000 Holiday 9,487 15,356 8,578 1,151 9,075
7055 000 IOD - Non Safely 2,907
7070 000 Leave Buyback 2,866 5,211 4,135
7100 000 Retirement 68,741 58,003 142,268 46,993 66,754 57,881 7100 010 'calPERS UAL 33,099
7108 000 Deferred Compensation 137 11 ,706 (14,399) 378 2,850 6,490 711 0 000 Workers Compensation 12,121 12,547 12,319 19,254 14,472 21,374 7120 000 Disability Insurance 2,537 3,093 5,242
7130 000 Group Hea lth Insurance 34,482 38,812 28,817 66,413 43,140 120,837 7140 000 Vision Insurance 1,012 1,002 931 1,764 1,050 1,859 7150 000 Dental Insurance 3,780 3,706 3,330 6,615 3,737 6,419 7160 000 Life lnsu ran ce 478 471 441 728 527 896
7170 000 FICA - Medicare 4,504 4,756 4,678 7,340 6,145 9,476 '<WAGES & BENEFrTS> 443,708 469,132 497,374 679,918 603,075 925,061 8000 000 0 ffice Su pp lies 1,095 814 315 1,000 1,000 1,000 8020 000 Special Department Expense 84,240 64,185 93,001 120,000 120,000 120,300 8060 000 Dues & Membersh ips 1,500 500
8070 000 Mileage/Auto Allowance 1,500 100 1,500
8100 000 Vehicle r,1a.intenance 7,903 9,420 6,187 26,000 26,000 28,400 8105 000 Fuel 20,000 20,000 10,000
811 0 000 Equipment Mainten ance 3,087 27 35,000 35,000 35,000 8130 000 Small Tools 3,058 6,000 1,000 6,000
8132 000 Uniform Expense/Cleaning 1,509 2,059 1,719 3,000 3,000 3,500 8134 000 Safely Cloth ing/Equipment 1,152 1,287 1,676 3,500 3,500 5,500 8140 000 Utiltties 2,000
8170 000 Profession al Services 10,000 945 3,000 3,000 3,000 8180 000 Contract Services 19,134 8,070 12,046 140,000 20,000 140,000 8200 000 Trainin g Expense 2,00 0 500 2,000
'<OPEAATIONS & MAINTENANCE> 128,122 88,920 11 5,888 362,500 233,100 358,700 8540 000 Automotive Equipment 25,185 65,000 65,000
<CAPrTAL OUTLAY > 25,185 65,000 65,000
(230-611 6] Str eet Maint enance Total 571,830 583,237 613,262 1,107,418 836,175 1,348,761

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 169
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Street Supervisor, Senior Maintenance Worker, Public Works Operations Manager, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Management Analyst, and five Maintenance Worker I/II positions. Refer to the Appendix for a detailed allocation list. 7010 Salaries Part-time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($500) and miscellaneous expense ($500). (Total $1,000)
8020 Special Department Expense
This account provides for Street maintenance equipment, street signage and products ($50,000), materials such as asphalt, sand, base, rushed aggregate, emulsion, and concrete, and backfill soil ($70,000), breakroom supplies ($300). (Total $120,300)
8060 Dues, Memberships, Subscriptions, and Books
This account provides funding for construction handbooks and standard drawings/specifications. (Total $500)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,500)
8100 Vehicle Maintenance
Provides funds for operational costs for tires, tune-ups, preventative maintenance, smog certification, and miscellaneous repairs and parts for Street Maintenance Division vehicles. (Total $28,400)
2 - 196

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 170
8105 Fuel
Funds operational fuel expenses ($10,000).
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment used by the Streets Division including loader tires, compressor, vibrating plates, forklift, message & arrow boards, and other machinery/equipment. (Total $35,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools including weed whackers, chain saws, gas powered trawler and demo hammer. (Total $6,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety boots ($2,000), First Aid equipment ($1,400), and other safety supplies including vests, goggles, gloves, and other miscellaneous items ($2,100). (Total $5,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Funds professional services for street and roadway related topics ($3,000). 8180 Contract Services
Provides for services rendered for street maintenance activities such as curb & gutter, sidewalk, and catch basin repair, striping and markings maintenance ($100,000), additional labor for supplementary maintenance services ($17,000), State Controller-Annual Street Reports ($3,000), Los Angeles County Public Works-Catch Basin Clean Out ($20,000). (Total $140,000) 8200 Training
Funds seminars and workshops related to street maintenance, signage and traffic control devices and methods ($2,000).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase an Operations & Maintenance Division Electric pickup truck (Total $65,000).
2 - 197

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 171
Prop “A” Maintenance / 232-6010-6417
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expenses
Provides funds for Janitorial Supplies ($2,500), Ground Cover for Playgrounds ($13,000), parts for Playgrounds, fixtures for restrooms, and light fixtures ($10,000). Total ($25,500)
8140 Equipment Maintenance
Funds playground equipment maintenance for Garfield, Orange Grove, and Eddie Park ($11,000).
8140 Utilities
Funds utilities for the Arroyo Park restrooms, Garfield Park Restrooms and the Dog Park ($31,500).
8180 Contract Services
Funds janitorial services ($15,000), to unlock restrooms at Arroyo Park and Garfield parks ($5,000) and regular maintenance of the Dog Park, Garfield Park playground, Orange Grove Park playground, and Eddie Park playground ($15,000), Landscape Structure Design and Installation services ($15,000) . (Total $50,000)
2 - 198
Actual Actual Actual Budgeted Est imated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 19,407 4,648 14,553 25,000 25,000 25,500 811 0 000 Equipment Maintenance 7,009 854 11 ,000 11 ,000 8140 000 Utilcies 1,050 6,292 10,501 20,000 11 ,500 31,500 8180 000 Contract Services 15,166 17,016 28,421 50,000 25,000 50,000 <OPERATIONS & MAINTENANCE> 42,632 27,957 54,329 106,000 61,500 118,000 [232-6417] ProJ> "A" Park Maintenance Total 42,632 27,957 54,329 106,000 61 ,500 118,000

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 172
Measure R / 233-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Professional services related to transportation studies and evaluations. (Total $50,000)
2 - 199
A ctual A ctual A ctual Bu dget ed Estimated Propo s-ed Acct Tsk Account T itle 2019120 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salaries - Permanent 60,078 7,471 59,310
7020 000 Ov ertime
7070 000 Leav e Buy back
7100 000 Retirement 4,515 19,914 4,745
7100 010 'calPERS UA L
7108 000 Deferred Compensation 561 17,506 593
711 0 000 Workers Compensation 1,038 15 644
7120 000 Disability Ins urance
7130 000 Group Health Insu rance 3,750 11 ,700
7140 000 V ision Insurance 120 120
7150 000 Dental lnsu ran ce 450 450
7160 000 Life lnsu ran ce 50 50
7170 000 FICA - Me<licare 814 21 860
'<WAGES & BENEFITS> 71,376 44,927 78,472
8170 000 Professional Services 50,000
<OPERATIONS & MAINTENANCE> 50,000
(233-0011] PW Adm in & En ginee rin g T otal 71,376 44,927 128,4 72

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 173
Measure M / 236-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Provides funding for implementation of the Neighborhood Traffic Management Program (NTMP) ($100,000), Professional services related to transportation studies and evaluations (50,000). (Total $150,000)
2 - 200
A ctual Actual A ctual Budget ed Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salar ies - Permanent 60,078 7,471 59,310
7020 000 Overtime
7070 000 Leave Buy back
7100 000 Retirement 4,515 19,914 4,745
7100 010 'ca lPEHS UAL
7108 000 Deferred Compens ation 561 17,506 593
711 0 000 Workers Compensation 1,038 15 644
7120 000 Disability Ins urance
7130 000 Group Hea lth Ins urance 3,750 11 ,700
7140 000 Vision Insu rance 120 120
7150 000 Dental Ins urance 450 450
7160 000 Life Ins urance so so
7170 000 FICA - t.le<l icare 814 21 860
'<WAGES & BENEFrTS> 71,376 44,927 78,472
8170 000 Pro fessional Services 100,000 35,000 150,000
<OPERATIONS & MAINTE NAN CE> 100,000 35,000 150,000
[236-W11] PW Adm in & Engineering Total 171,376 79,927 228,472

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 174
Measure W – Safe Clean Water Act / 239-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Public Works Director, Deputy Public Works Director, Senior Civil Engineer, and Associate Civil Engineer. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for Public Works Intern.

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for annual NPDES storm drain permit ($11,000), implementation of the Enhanced Watershed Management Program (EWMP) ($15,000). (Total $26,000)
8170 Professional Services
Provides for the cost of professional services to achieve full compliance with the NPDES permit including NPDES consultant services ($35,000). Upper LA River Enhanced Watershed Management Program Development for MS4 Permit compliance ($25,000). Safe Clean Water (SCW) Annual Plan development and planning, professional and technical service for stormwater projects ($75,000).

Total ($135,000)
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 27,500 17,438 15,444 25,857 21,556 39,578 7020 000 Overtime - 191 206 - 67
7040 000 Holiday 96 861 360 - - 346
7070 000 Leave Buyback 12 - - - - 490
7100 000 Retirement 3,377 2,319 5,006 6,404 6,007 4,044 7100 010 CalPERS UAL - - 5,001
7108 000 Deferred Compensation 239 1,204 (960) 210 176 396 7110 000 Workers Compensation 484 219 449 577 202 430
7120 000 Disability Insurance - 1,794 - - 874
7130 000 Group Health Insurance 3,430 1,962 994 1,599 1,292 5,883 7140 000 Vision Insurance 56 40 28 48 30 76
7150 000 Dental Insurance 208 149 104 180 111 286
7160 000 Life Insurance 25 18 13 20 15 35
7170 000 FICA - Medicare 383 286 242 375 279 574
<WAGES & BENEFITS> 35,811 26,481 21,886 35,270 30,608 57,138 8020 000 Special Department Expense 23,698 8,503 17,954 25,000 25,000 26,000 8170 000 Professional Services 26,314 5,517 42,523 135,000 135,000 135,000 8180 000 Contract Services 1,629 2,054 12,331 95,000 95,000 95,000 <OPERATIONS & MAINTENANCE> 51,641 16,074 72,809 255,000 255,000 256,000 [239-6011] PW Admin & Engineering Total 87,452 42,555 94,695 290,270 285,608 313,138 2 - 201

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 175
8180 Contract Services
Annual citywide catch basin cleaning services required for MS4 Permit compliance, catch basin protection and repair, trash capture inserts, and other stormwater related services. (Total $95,000)
2 - 202

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 176
SGVCOG / 247-6010-6011
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds to purchase temporary equipment for the Slow Streets Program. (Total $45,000)
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense - - - 50,000 - 45,000 <OPERATIONS & MAINTENANCE> - - - 50,000 - 45,000
247 - SGVCOG TOTAL - - - 50,000 - 45,000
2 - 203

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 177
Water Distribution / 500-6010-6710
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 572,544 583,898 619,654 773,886 713,560 943,124 7010 000 Salaries - Temp / Part 2,361 31,658 - - 4,001 - 7020 000 Overtime 23,295 36,597 40,443 45,000 53,331
7040 000 Holiday 12,528 20,060 15,444 - 1,433 12,985
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback 6,041 - - 1,196 - 4,107
7100 000 Retirement 126,277 116,670 282,956 192,199 188,757 101,928 7100 010 CalPERS UAL - - 157,293
7108 000 Deferred Compensation 2,028 24,689 (20,169) 2,748 5,052 9,316 7110 000 Workers Compensation 19,609 21,694 22,272 22,625 24,815 35,213 7120 000 Disability Insurance - 1,392 2,062 - 2,621
7130 000 Group Health Insurance 58,787 65,393 60,832 88,770 84,135 158,961 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 1,626 1,724 1,850 2,328 1,890 2,631 7150 000 Dental Insurance 5,092 5,875 6,347 8,730 6,617 9,698 7160 000 Life Insurance 723 727 803 960 852 1,188
7170 000 FICA - Medicare 8,617 9,680 9,910 11,221 12,128 13,675 <WAGES & BENEFITS> 839,528 920,056 1,042,403 1,149,663 1,099,192 1,450,119 8000 000 Office Supplies 4,082 4,313 4,301 3,700 3,700 3,700 8010 000 Postage - 127 12 200 - 400
8020 000 Special Department Expense 75,255 14,913 49,073 141,000 141,000 387,000 8050 000 Printing/Duplicating 292 66 404 3,500 3,000 3,500 8060 000 Dues & Memberships 238 - - 700 700 10,700
8070 000 Mileage/Auto Allowance 964 616 1,754 2,500 2,500 2,500 8090 000 Conference & Meeting Expense - - - 2,200 - 3,500 8100 000 Vehicle Maintenance 6,353 7,620 3,744 12,250 12,250 14,000 8105 000 Fuel - - - 20,000 20,000 20,000
8110 000 Equipment Maintenance 9,807 9,224 1,378 10,000 10,000 15,000 8120 000 Building Maintenance 5,469 15,562 16,289 23,000 23,000 17,000 8130 000 Small Tools 1,991 4,902 394 10,000 10,000 10,000 8132 000 Uniform Expense/Cleaning 2,972 2,864 3,170 2,500 25,000 3,500 8134 000 Safety Clothing/Equipment 1,083 2,387 726 5,400 54,000 9,400 8140 000 Utilities 38,306 49,179 64,668 80,000 60,000 83,000 8150 000 Telephone 9,160 8,832 4,510 10,500 2,000 10,500 8170 000 Professional Services 16,422 19,963 10,150 164,500 50,000 184,500 8180 000 Contract Services 49,076 25,109 44,634 100,000 100,000 158,000 8191 000 Liability & Surety Bonds 106,089 (78,000) 450,000 490,000 490,000 490,000 8200 000 Training Expense 225 595 420 2,000 2,000 2,000 8229 000 Taxes 4,537 4,392 4,485 5,000 5,000 5,000
8400 000 Overhead Allocation 117,114 117,114 117,114 117,114 117,114 117,114 <OPERATIONS & MAINTENANCE> 449,435 209,777 777,228 1,206,064 1,131,264 1,550,314 8530 000 Computer Equipment - - - - - -
8540 000 Automotive Equipment - - - 180,000 - 410,000
8572 000 Meters 29,511 23,735 13,049 - - -
8573 000 Fire Hydrants 2,523 5,762 5,330 - - -
8574 000 Valves 889 - - - - -
<CAPITAL OUTLAY> 32,923 29,496 18,379 180,000 - 410,000 [500-6710] Water Distribution Total 1,321,885 1,159,330 1,838,010 2,535,727 2,230,456 3,410,433 2 - 204

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 178
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for six full-time employees, including Senior Water Utility Worker and five Water Utility Worker I/II and partial compensation of Public Works Director, Deputy Public Works Director, Water Operations Manager, two Public Works Inspectors, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after hours emergency response to water main and service connection leaks.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies ($800). (Total $3,700) 8010 Postage
Provides funds for postal expenses for City mailings, including postage machine lease payment ($400).
8020 Special Department Expense
Provides for underground service alert fees ($2,500), staff physical exams and Class B driver license renewals ($500), parts and supplies for water stock inventory, including fire hydrants, pipes, fitting, valves, copper, meters, gaskets ($210,000), backfill sand, base and asphalt, top soil ($17,500), hot tapping services, underground borrowing supplies, and backflow device testing and repair, and valve replacement ($41,500) , replacement of fire hydrants and installation expenses ($40,000), materials for the installation and repair of fire services ($40,000), workstation installations ($25,000), and inventory management system ($10,000). (Total $387,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, plans, and billing inserts. (Total $3,500)
8060 Dues, Memberships, Subscriptions, and Books
Purchase of new Water Distribution reference books and membership in SCWUA 2 - 205

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 179
and AWWA ($700), and the San Gabriel Valley Water Association ($10,000). (Total $10,700)
8070 Mileage/Auto Allowance
Provides reimbursement funds for water related call outs. (Total $2,500) 8090 Conference & Meeting Expenses
Provides funds for the American Water Works Association (AWWA) Conference and regional conference & meetings. (Total $3,500)

8100 Vehicle Maintenance
Provides funds for operational expenses such as oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $14,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $20,000)

8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including air hose supplies ($2,000) generator, ditch pumps, tapping machine, trench shoring systems, backhoe, compressor and miscellaneous electrical and pneumatic equipment ($8,000) and upgrade water line locator, leak detection devices, and pressure logger ($5,000). (Total $15,000)
8120 Building Maintenance
Provides for repairs to the facilities used by the Water Distribution Division and building supplies ($6,000) including automatic gate & garage door maintenance ($6,500), elevator maintenance at Garfield Reservoir ($4,500). (Total $17,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools, including purchase of electrical partner saw, generator ($5,000), pneumatic pumps ($3,000), and electrical pumps ($2,000). (Total $10,000) 8132 Uniforms and Equipment
Provides for purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, including, safety vests, hard hats, ear plugs, gloves ($3,000), safety boots ($1,900), First Aid equipment ($500) and traffic control equipment including work zone signs, cones, and delineators ($4,000). (Total $9,400)
8140 Utilities
Provides funds for electrical service to Garfield Water Distribution Facility and all water sites by Southern California Edison ($80,000), CNG fuel ($3,000). (Total $83,000)
2 - 206

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 180
8150 Telephone
Provides funds for telephone service to Garfield Water Distribution Facility and all water sites, including meter reading network service. (Total $10,500). 8170 Professional Services
Provides professional services to update the water GIS to include water services and meters ($20,000), Water Rate Study ($80,000) and hydraulic model analysis for development projects including fire flow ($30,000), and other professional services ($54,500). (Total $184,500)
8180 Contract Services
Provides contract services to repair and replace water mains, valves, fire hydrants, and water services ($100,000) Meter reading system and support services ($10,000), water meter bee removal services ($3,000), landscaping contract services for water facilities ($24,000), Janitorial Services ($11,000), and Citywide Cross Connection Program management ($10,000). (Total $158,000)

8191 Liability Insurance & Surety Bonds and Property
This account pays a 25% share of the City’s self-insured costs which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Sewer Fund (5%), and LLMD (10%). (Total $490,000) 8200 Training Expense
Provides training seminars and workshops related to water system distribution certification, such as American Water Works Association ($1,200), SCUWA staff training ($400), California Rural Water and State Water Resources Control Board operator certifications ($400). (Total $2,000)
8229 Taxes
Property taxes paid to Los Angeles County for Water facilities located outside of South Pasadena City boundaries (Total $5,000).
8400 Overhead Allocation
Charges for administrative services provided by the General Fund (Total $117,114).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase a replacement Water Division Vehicle and forklift (Total $410,000). 2 - 207

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 181
Water Production / 500-6010-6711
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 386,293 369,595 321,220 400,919 293,016 163,884 7010 000 Salaries - Temp / Part 2,361 - - - - -
7020 000 Overtime 21,826 38,166 39,120 50,000 32,482
7040 000 Holiday 8,255 11,503 9,544 - 4,098 8,767
7070 000 Leave Buyback 2,523 - - 10,000 - 1,095
7100 000 Retirement 140,486 97,798 212,478 135,464 114,911 18,029 7100 010 CalPERS UAL - - 28,271
7108 000 Deferred Compensation 1,484 13,556 (11,349) 1,457 2,295 1,638 7110 000 Workers Compensation 12,786 13,769 13,737 13,296 11,836 6,033 7130 000 Group Health Insurance 38,372 36,343 26,026 31,170 31,582 22,350 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 972 937 780 1,176 650 351
7150 000 Dental Insurance 3,927 3,795 3,198 4,410 2,618 1,456 7160 000 Life Insurance 436 425 389 485 317 163
7170 000 FICA - Medicare 5,591 6,001 5,582 5,813 4,846 2,376 <WAGES & BENEFITS> 625,312 591,888 620,725 654,190 498,653 254,414 8000 000 Office Supplies 1,758 1,025 1,377 1,500 1,500 1,500 8010 000 Postage - 65 12 200 - 400
8020 000 Special Department Expense (2,773) 23,120 20,990 42,700 42,700 146,600 8040 000 Advertising (279) - - - - -
8050 000 Printing/Duplicating 449 - - 2,000 2,000 2,000 8060 000 Dues & Memberships 2,223 2,373 2,443 5,600 5,600 5,600 8070 000 Mileage/Auto Allowance 130 259 60 600 - 600
8080 000 Books & Periodicals - - - 500 500 500
8100 000 Vehicle Maintenance 3,363 597 120 5,000 5,000 6,000 8110 000 Equipment Maintenance 11,863 4,660 - 236,000 236,000 231,000 8120 000 Building Maintenance 199 496 - 10,500 10,000 10,500 8130 000 Small Tools 371 - 989 1,000 1,000 1,000
8132 000 Uniform Expense/Cleaning 1,706 2,014 1,610 2,500 2,500 2,500 8134 000 Safety Clothing/Equipment - 1,197 718 800 800 2,950 8140 000 Utilities 3,317 5,986 2,230 7,000 7,000 7,000
8150 000 Telephone - - - 1,200 - 1,200
8152 000 Pumping Power 533,536 692,436 684,049 835,000 750,000 935,000 8170 000 Professional Services 135,176 128,616 141,858 355,000 255,000 210,000 8180 000 Contract Services 136,563 417,062 221,640 1,085,000 600,000 1,150,000 8200 000 Training Expense 110 - - 1,500 1,500 1,500
8231 000 Water Purchases - Resale 281,237 345,861 466,942 310,000 310,000 310,000 8233 000 Watermaster Charges 559,565 716,542 635,780 1,000,000 1,000,000 1,350,000 8400 000 Overhead Allocation 205,267 205,267 205,267 205,267 205,267 205,267 <OPERATIONS & MAINTENANCE> 1,873,780 2,547,577 2,386,087 4,108,867 3,436,367 4,581,117 8520 000 Machinery & Equipment - - - - - -
8530 000 Computer Equipment 3,040 3,211 - 20,000 - 20,000 8540 000 Automotive Equipment 20,616 - - 260,000 - 290,000 <CAPITAL OUTLAY> 23,656 3,211 - 280,000 - 310,000
[500-6711] Water Production Total 2,522,747 3,142,676 3,006,811 5,043,057 3,935,020 5,145,531 2 - 208

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 182
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for three full time employees, including Senior Water Production/Treatment Operator, and two Water Production/Treatment Operators, and partial compensation for Public Works Director, Deputy Public Works Director, Water Operations Manager, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for afterhours emergency response to water production problems and for coverage during vacations, sick leave and other extended employee absences.
7040 Holiday
Funds employees whose work rotation falls on holidays.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies and miscellaneous expenses. (Total $1,500) 8010 Postage
Provides funds for postal expenses for City mailings. (Total $400) 8020 Special Department Expense
Provides for special and miscellaneous department supplies and services including: salt for sodium hypochlorite generation at Wilson, Garfield, and Graves Reservoir ($23,400), chlorine analyzer solution and other water quality chemistry supplies($19,000), turbine oil ($1,000), backwash tank rentals ($3,000), chemical pipe supplies ($2,500), and parts and supplies ($2,500), SCADA DSL line at Wilson and Garfield Reservoir ($3,000), State Water Resources Control Board administration fees ($45,000), San Gabriel Basin Water Quality Authority administrative fee ($47,000), and staff physical exams and Class B driver license renewals ($200). (Total $146,600)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as the annual 2 - 209

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 183
Consumer Confidence Report and water system maps. (Total $2,000) 8060 Dues, Memberships, Subscriptions
Provides funds for City membership fees and dues for the American Water Works Association. (Total $5,600)
8070 Mileage/Auto Allowance
To provide reimbursement for water related call outs. (Total $600) 8080 Books, Videos, Magazines, and Recordings
Provides funds for the purchase of reference books and manuals from AWWA. (Total $500)
8100 Vehicle Maintenance and Operations
Provides funds for operational expenses such as gas, oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $6,000)
8110 Equipment Maintenance
Provides funds for pump maintenance and emergency services ($149,000), water softener ($3,000), generator services ($3,000), chlorine equipment maintenance ($25,000), valve & pump maintenance ($10,000), compressor maintenance ($5,000), Nitrate Analyzer Maintenance ($36,000). (Total $231,000)

8120 Building Maintenance
Provides funds to repair HVAC, painting, electrical maintenance, and gate maintenance at water facilities. (Total $10,500)
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $1,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $2,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, safety equipment and supplies including safety boots ($750), First Aid equipment ($1,500), gloves, hard hats, vest, ear plugs ($200), chemical resistant PPE ($500). (Total $2,950). 8140 Utilities
Provides for electric service to water system facilities used by the Water Production Division other than power for pumping (Total $7,000). 8150 Telephone
Provides telephone service to water system facilities (Total $1,200). 8152 Pumping Power
This account provides funds for electrical and energy charges associated with 2 - 210

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 184
operating wells and booster pumps. (Total $935,000)
8170 Professional Services
Provides for professional services such as water quality testing including water quality monitoring city wide and at the Wilson & Graves Wellhead treatment systems ($65,000), security services at elevated tanks and reservoirs ($3,000), consultant services for preparation of the annual Consumer Confidence Report and Water Audit, and as needed consulting services for water production ($60,000), SCADA system maintenance ($12,000), and water quality and treatment cost reduction study ($70,000). (Total $210,000) 8180 Contract Services
Granular activated carbon media replacement for Wilson Wellhead Treatment system and Graves Treatment system ($950,000), Graves Reservoir Ion exchange generation salt ($75,000), weed abatement and reservoir tree maintenance ($15,000), and waste brine treatment & disposal ($110,000). (Total $1,150,000)
8200 Training Expense
Provides for AWWA training seminars and workshops related to water supply and production to maintain required state certification of operators (Total $1,500). 8231 Water Purchases – Resale
This account provides funds to purchase water from the City of Pasadena ($45,000), Cal American Water ($5,000), and MWD purchase through Upper San Gabriel Valley Water District supplement the City’s well production ($260,000). (Total $310,000).
8233 Watermaster Charges
This account provides the funds to pay for extraction of groundwater from the Main San Gabriel Basin within the City’s water rights, excess extraction premiums beyond the adjudicated rights, and for fees for the cleanup of the ground water basin. (Total $1,350,000)
8400 Overhead Allocation
Charges for administrative services provided by the General Fund. (Total $205,267)

CAPITAL OUTLAY
8530 Computer Equipment
Provide replacement computer equipment for the Water Division Supervisory Control and Data Acquisition (SCADA) system. (Total $20,000) 8540 Vehicles and Equipment
Purchase a Water Division Valve Truck to implement a preventative maintenance valve exercise program. (Total $290,000)

2 - 211

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 185
Water Efficiency Projects / 503-6010-6713
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 66,122 57,146 73,135 38,180 50,408 88,901 7010 000 Salaries - Temp / Part - 3,243 8,281 1,000 20,328 22,729 7020 000 Overtime - 2,950 2,684 - 235
7040 000 Holiday 1,584 2,644 1,607 - - 1,531
7070 000 Leave Buyback - - - - - 548
7100 000 Retirement 26,130 19,866 40,069 6,096 8,572 8,194 7100 010 CalPERS UAL - - 6,481
7108 000 Deferred Compensation 234 2,987 (2,426) 108 709 885 7110 000 Workers Compensation 881 910 1,140 857 1,271 1,409 7130 000 Group Health Insurance 10,756 10,923 8,552 4,029 13,983 29,895 7140 000 Vision Insurance 151 140 127 72 151 305
7150 000 Dental Insurance 455 520 470 270 706 1,200
7160 000 Life Insurance 69 79 76 30 85 134
7170 000 FICA - Medicare 933 966 1,305 554 2,321 3,028
<WAGES & BENEFITS> 107,314 102,376 135,019 51,196 98,768 165,242 8000 000 Office Supplies 600 66 - 2,000 700 2,000
8010 000 Postage - - 154 2,500 2,500 2,500
8020 000 Special Department Expense 395 5,465 161 25,000 12,500 25,000 8032 000 Water Efficiency Fee Projects 19,256 20,147 24,412 125,000 57,000 125,000 8060 000 Dues & Memberships - - - 2,500 525 2,500
8070 000 Mileage/Auto Allowance 153 - 10 200 200 200
8090 000 Conference & Meeting Expense 504 - - 2,000 2,000 2,000 <OPERATIONS & MAINTENANCE> 20,909 25,678 24,737 159,200 75,425 159,200 8540 000 Automotive Equipment - - - - - 40,000
<CAPITAL OUTLAY> - - - - - 40,000
[503-6713] Water Efficiency Total 128,223 128,054 159,756 210,396 174,193 364,442 2 - 212

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 186
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Environmental & Sustainability Manager. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Funds the cost of overtime for non-management staff attending City Council and commission meetings and, as authorized, official City events outside of regular office hours.
7010 Salaries – Part-Time
Funds compensation for a part time intern to assist in processing water conservation program permits.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for department office supplies ($2,000). 8010 Postage
Provides funds for postal related expenses for environmental newsletters and documents. (Total $2,500)
8020 Special Department Expense
Provides funds water conservation and sustainability supplies and services including, but not limited to, computer supplies, annual software subscriptions ($350), expenditures related to promotional materials, event supplies, or other materials ($2,650), Expenditures related to printing, document production, flyers, bill inserts, door hangers, custom items, and other media, marketing, or materials used for events, meetings, programs, outreach, and community classes related to water conservation education ($22,000). (Total $25,000) 8032 Water Efficiency Fee Projects
Provides funds for water conservation and efficiency programs such as residential and commercial water audits, contributing matching funds towards Metropolitan Water District rebate programs and establishing City water rebate programs and services. (Total $125,000)
8060 Dues, Memberships, Subscriptions, and Books
Water Conservation related memberships, including American Water Works Association (AWWA) and California Water Efficiency Partnership (CalWEP) (Total $2,500).
8070 Mileage Reimbursement
Provides funds for mileage reimbursement to water conservation, environmental and sustainability events (Total $200).
2 - 213

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 187
8090 Conference and Meeting Expense
Provides funds for attending conferences and meetings related to water conservation, environmental and sustainability (Total $2,000).

CAPITAL OUTLAY
8540 Automotive Equipment
Refurbishment of vehicle for promoting environmental conservation ($40,000) 2 - 214

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 188
Key Performance Indicators
The Public Works Department is committed to improving public engagement and community access to project and program information in Fiscal Year 2023-2024. In addition to completing a department reorganization and recruitment of critical positions, Public Works will implement quarterly newsletters and website project updates to communicate its many endeavors to City stakeholders.

Public Works Administration & Engineering
• Fulfillment of up to 2,000 service requests annually. • Process 500 permits for encroachment, excavation, tree replacement, etc.

Water & Sewer Infrastructure
• Produce sufficient water for South Pasadena, approximately 4,000 acre-feet annually. • Replace 50-100 meters, 10-12 fire hydrants, and 5-8 water service lines annually. • Remove and replace up to 1,000 linear feet (LF) of water main pipelines. • Collect 6,200 meter readings monthly.
• Perform at least 10 area leak detection inspections to identify and repair leaks • Monthly sewer inspection and maintenance program.

Street & Sidewalk Maintenance
• Track repair and replacement of City sidewalks, curbs, and gutters. • Track repair of street potholes.
• Track replacement of damaged asphalt.

Street/Median Trees & Parks Maintenance
• Plant 80-100 trees annually.
• Increase outreach and education programs regarding landscape & trees maintenance to quarterly.

Facilities & Street Lights
• LED light conversion for up to 50 street, park, and field lights annually.

Environmental Programs & Sustainability
• Increase water conservation rebate programs utilization by 25%. • Provide 3 demonstrations and 2 citywide utility bill inserts/mailings promoting electric leaf blowers.

Customer Service and Response
• Provide responses to customers within 1 business days, and status updates on service requests with 10 business days.
2 - 215

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 189
• Respond to emergencies, including water service/main break leaks within 1 hour. • Quarterly Updates on programs and projects.
2 - 216

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 190
Community Development
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Development Department is comprised of five divisions: Planning, Building and Safety, Community Improvement, Housing, and Film and Art. Staff in Community Development supports the Planning Commission, Cultural Heritage Commission, Design Review Board and Public Art Commission. The Planning staff administers the City’s Zoning Code including land use and development regulations, processes land use permits, and undertakes long range land use planning. The Building staff enforces construction standards to safeguard life, health, and property by reviewing building plans for code compliance, issuing building permits, and performing construction inspections. The Community Improvement (code enforcement) staff works with property owners to secure compliance with the municipal code regarding property maintenance and health and safety issues. The Housing Division focuses on developing affordable housing policies and implementing strategies to improve housing opportunities for all income levels. Additionally, the Housing staff helps to monitor and implement the Housing Element programs. The department is also home to the South Pasadena Film Office which coordinates all filming activity in the City.

Notable Changes – Wages and Benefits
There is an increase in overall wages and benefits due to additional staffing needed in the department. A full-time Management Assistant position is being requested to help manage the department's four commissions and provide additional administrative assistance to the Housing Division. Additionally, this budget proposes to convert the part-time Community Improvement position to full-time to help with the code cases and to respond to various new City codes and State laws such as the ban on gas powered leaf blowers, and AB 838 tenant health and safety complaints.

Notable Changes – Operations and Maintenance
There is a significant increase in professional services to contract planning firms and consultants to assist with the implementation of the housing programs in the State mandated 6th Cycle Housing Element Update 2021-2029. During this fiscal year the department will be making significant zoning code amendments and finalize the General Plan and Downtown Specific Plan updates, among other department priorities. In addition, the budget for Professional Services includes an extensive work plan including:
• Zoning Code amendments;
• Tenant Protection Programs;
• Cultural Heritage Ordinance update; and
• Department organizational and operational assessment.

Capital Outlay
Improvements to the Housing Authority owned property (308 San Pasqual) are needed within the fiscal year such as potential reroof, septic tank inspection and potential pumping, and kitchen rehabilitation.
2 - 217

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 191
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 Operations & Maintenance 1,052,408 721,329 1,124,402 2,032,514 1,485,700 2,135,581 Capital Outlay - - - - - -
Total Expenses by Category 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 [101-7011] Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 [105-7011] Facilities & Equipment Replacement (12,802) - - - - - [228-7220] Housing Authority 15,199 10,361 373 11,700 11,700 16,200 Total Expenses by Program 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 2 - 218
Management
Assistant
Building
Issue Building
Permits
Perfonn Plan Checks
Building Inspections
Building Code
Building Official
(Contract)
Building Inspector
(Contract)
Plan Checker
(Contract)
Building Permit
Clerk
Contract
Director
Deputy Director
Community
Improvement
Senior Community
Improvement
Coordinator
Community
Improvement
Coordinator
Planning
General Plan.

Zoning Code,
Specific Plans
Dev. Review

PC,CHC,DRB
Planning
Manager
Senior
Planner
Associate
Planner (2)
Assistant
Planner
Planning
Technician
Admin.

Secretary
Housing
Housing Element
Implementation
Affordable Housing
Dev't
Senior Planner
Housing
Full Time Employees:
14 Film & Art
Coordinate film
activity, public art
projects
Film Liaison
Part-Time Employees:
0 CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 192
Community Development / 101-7010-7011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 497,128 672,364 713,825 1,049,544 1,018,571 1,324,573 7010 000 Salaries - Temp / Part 90,558 142,722 103,634 109,000 144,120 78,763 7020 000 Overtime 2,828 1,041 3,742 30,000 24,070 15,000 7040 000 Holiday 4,591 14,192 8,755 - - 7,229
7070 000 Leave Buyback 7,988 - 15,859 8,000 - 9,496
7100 000 Retirement 156,654 144,519 390,914 241,120 249,121 133,667 7100 010 CalPERS UAL - - 161,675
7108 000 Deferred Compensation 1,192 34,217 (24,752) 3,005 7,145 13,228 7110 000 Workers Compensation 7,114 9,415 9,067 22,266 13,081 16,082 7120 000 Disability Insurance 13,337 2,653 - - -
7122 000 Unemployment Insurance 6,620 1,360 - - - -
7130 000 Group Health Insurance 35,293 54,223 60,861 109,893 88,315 232,380 7140 000 Vision Insurance 904 1,319 1,416 2,640 1,971 2,983 7150 000 Dental Insurance 3,223 4,915 5,406 9,900 7,611 11,150 7160 000 Life Insurance 450 668 665 1,089 995 1,386
7170 000 FICA - Medicare 11,704 14,508 12,569 14,928 18,630 25,232 <WAGES & BENEFITS> 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 8000 000 Office Supplies 2,588 470 6,472 19,431 20,000 20,000 8010 000 Postage 3,830 6,769 2,639 6,000 15,000 15,000
8020 000 Special Department Expense 2,140 8,173 4,358 5,500 6,000 6,122 8040 000 Advertising 6,082 - 250 74,205 58,000 10,000
8050 000 Printing/Duplicating 4,049 10,526 10,644 15,000 15,000 11,000 8060 000 Dues & Memberships 475 25,400 12,050 33,000 20,000 15,009 8090 000 Conference & Meeting Expense 415 275 50 6,500 6,500 27,075 8100 000 Vehicle Maintenance 1,535 2,032 2,554 1,000 1,000 1,000 8110 000 Equipment Maintenance 1,434 - - 1,500 1,500 -
8170 000 Professional Services 455,467 293,955 235,396 432,500 430,000 1,187,000 8180 000 Contract Services 563,495 351,629 849,618 1,394,678 900,000 794,500 8200 000 Training Expense - 380 - 6,000 500 3,000
8257 000 Boards & Commissions - - - 500 500 4,675
8260 000 Public Art 8,500 11,360 - 25,000 - 25,000
<OPERATIONS & MAINTENANCE> 1,050,010 710,968 1,124,030 2,020,814 1,474,000 2,119,381 [101-7011] Community Development Total 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 2 - 219

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 193
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for the Planning & Community Development Director, Deputy Director, Planning Manager, three Associate Planners, one Assistant Planner, one Film Liaison, one Community Improvement Coordinator, one Senior Management Analyst, one Administrative Secretary and one new Planning Counter Technician.
7010 Salaries – Part-Time
Funds compensation for seasonal, temporary, and other non-salaried part-time employees. Includes additional staffing to process Planning Department backlog.
7020 Overtime
Funds compensation for overtime duty for department staff. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds regular office supplies ($20,000).
8010 Postage
Funds postal expenses for department mailings related to development and construction projects, housing, community improvement as well as public hearing notices. ($15,000).
8020 Special Department Expense
Provides funds for department promotional items for community events; miscellaneous department supplies such as: furniture ($500), commissioner nameplate and badges ($500), Code Enforcement equipment and PPE for Community Improvement inspections ($1,500); staff development ($1,500), promotional items for the community ($1,000) and department literature ($500).

Includes additional technology to accommodate virtual meetings and online community outreach ($622). ($6,122).
8040 Advertising
Funds for advertising of non-legal public notices such as hillside notices (Total $10,000).
8050 Printing and Duplication
Funds the printing and duplication of materials for building permit forms, inspection forms, and job inspection cards ($2,500). As well as materials for 2 - 220

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 194
various boards and commissions (Flyers, brochures, foam boards, etc.) ($1,500).

Additionally, this category funds graphic design ($2,000) and documents specific to the General Plan and Downtown Specific Plan ($5,000). ($11,000). 8060 Dues, Memberships, Subscriptions, and Books
Funds membership fees, dues, subscriptions and publications of professional organizations and continuing education materials, including California Planning & Development Report ($238), American Planning Association ($2,560), California Association of Code Enforcement ($720), International Council of Building Officials and California Preservation Foundation ($500), NAHRO/SCANPH ($550), and Film Liaisons in California Statewide ($300). Additionally, this category funds the annual San Gabriel Valley Regional Housing Trust ($10,141) ($15,009).
8090 Conference and Meeting Expense
Funds conference registration, and meeting/travel expenses, including the annual conference of the California Chapter of the American Planning Association ($3,750), National American Planning Association ($2,355), California Association of Code Enforcement Officers ($1,400), Southern California Association of Non-Profit Housing (SCANPH) ($950), CA Preservation Foundation Annual Conf. ($590), NAHRO Annual Conference ($750) and related travel expenses ($17,280). (Total $27,075).

8100 Vehicle Maintenance
Funds operational costs for gas, oil change, and regular maintenance of department vehicle. ($1,000).
8170 Professional Services
Provides funding for consultant services and other services related to planning and housing (including Strategic Plan priorities). Implementation of Housing Element programs; tenant protection programs (i.e., rent registry, rent stabilization, etc.) ($400,000), Cultural Heritage Ordinance update ($200,000), General Plan and Downtown Specific Plan consultant ($150,000), removal of racially restrictive covenants ($100,000), ballot measure and height limit study ($100,000), and IHO in-lieu fee study ($23,000). Consultants for historic resource evaluations ($64,000) (offset by deposits), rezoning and General Plan and Downtown Specific Plan maps, tables, data, etc., ($125,000), and department organizational and operational assessment ($25,000). This list does not include all Strategic Plan priorities or grant funded projects, etc. (Total $1,187,000).

8180 Contract Services
Provides for building inspection, building official, building clerk building permit issuance and plan checking services provided under contract by Transtech ($750,000). This category also funds emergency fencing and window and door board ups for Community Improvement ($7,000), code enforcement administrative citation hearings and collections ($4,500). Aerial Maps ($5,000) and land use based maps & database ($28,000) (Total $794,500) 2 - 221

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 195
8200 Employee Training
Funds required trainings such as CEQA ($200), historic preservation training seminars ($200), ICC EduCode Training ($900), APA Planning Academy ($200) ILG and LAEDC seminars ($1,500) ($3,000).
8257 Board & Commissions
Funds required training in historic preservation for the Cultural Heritage Commission and CEQA and land use training for Planning Commission. This category also funds attendance at the SPPF Gala ($4,675). 8260 Public Art
Funds professional services related to public art program. ($25,000). 2 - 222

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 196
Housing Authority / 228-7200-7220
Budget Detail

OPERATIONS & MAINTENANCE
8120 Building Maintenance
Funds minor building maintenance of Arroyo House ($5,000). 8121 Utility Credit – Arroyo House
Funds credit of $100 per month for the Arroyo House per the lease agreement ($1,200).
8180 Contract Services
Funds to contract with for landlord/tenant assistance and fair housing ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8120 000 Building Maintenance 4,075 262 - 500 500 5,000 8121 000 Utility Credit - Arroyo House 800 1,100 1,000 1,200 1,200 1,200 8180 000 Contract Services 10,324 8,283 - 10,000 10,000 10,000 8182 000 Property Tax - Leased Property 716 (628) - - - <OPERATIONS & MAINTENANCE> 15,199 10,361 373 11,700 11,700 16,200 228 - HOUSING AUTHORITY TOTAL 15,199 10,361 373 11,700 11,700 16,200 2 - 223

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 197
Key Performance Indicators
The Community Development Department strives to provide excellent customer service by efficiently managing workload and thereby reducing processing times, building plan check approvals, and permit issuance.

Administration
Encourage interdepartmental collaboration to improve entitlement applications and public information regarding development projects; continue to improve department processes; and finalize objective development standards to streamline development application process. ● Assist City Manager’s Office with regular updates for the citywide newsletter ● Conduct interdepartmental development coordination meetings: 6 ● Conduct a department organizational and operational assessment ● Conduct community outreach efforts including informational workshops or study sessions related to housing programs, Downtown Specific Plan, and General Plan Update: 4
Planning & Building
Reduce processing time for discretionary applications and building plan check by implementing the electronic permitting system.
● Process discretionary applications (PC, CHC, DRB): 35 ● Process administrative (by-right) applications (DRB/CHC Chair Review, Staff Review):
90 ● Process ADU applications: 55
Community Improvement
Respond to code complaints by investigating, opening cases when appropriate, and driving cases toward a successful resolution.
● Prioritize all incoming cases as Level 1 (imminent health and safety hazards such as dangerous and unstable structures), Level 2 (significant code violations including substandard housing conditions), or Level 3 (other code violations such as overgrown vegetation and blight):
o Investigate all Level 1 cases by the end of the next business day o Investigate all Level 2 cases within five business days o Investigate all Level 3 cases within ten business days ● Work with the Housing Division to respond to tenant habitability complaints ● Provide quarterly reports to City Council on community improvement activities Film & Art
Process film applications efficiently while eliminating impacts to residents and neighborhoods. Work closely with the Public Art Commission to promote public art projects and programs.
● Minimum film permits: 175
● Provide quarterly reports to City Council on film activity Housing
The Housing Division will be responsible for tracking the implementation of the 6th Cycle Housing Element housing programs, track affordable units, and conduct community outreach 2 - 224

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 198
efforts related to housing programs.
● Develop and propose new tenant protection programs
● Develop affordable housing opportunities including Caltrans vacant properties and Housing Authority owned site at 1503-1507 El Centro Street 2 - 225
2 - 226

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 199
Library
Fiscal Year 2022-23 Budget Snapshot
Overview
The Library Department is a community anchor and a resource and learning hub. It is a welcoming place for people of all ages, walks of life and socioeconomic backgrounds. People visit the Library to study, work, relax, and recharge. It is a place where people learn about their community, connect with their neighbors, and expand their horizons. The Library provides resources in a variety of formats to meet the information and learning needs of a diverse population. It supports reading readiness, literacy, lifelong learning, recreation, and professional development with its collections, programs, and services. The Library is open 7 days a week, for a total of 58 hours. In the first three-quarters of Fiscal Year 2022-23 the Library issued more than 2,000 new library cards, and an average of 14,285 patrons came through the doors every month. Borrowing is close to pre-pandemic levels, averaging 28,600 checkouts a month.

Librarians at our reference desks helped around 80 patrons each day and presented programs attended by more than 7,700 people.

Fiscal Year 2022-2023 was a banner year at the Library. We saw library operations return to normal as the impacts of COVID-19 receded, and the Library Special Tax, which provides approximately 20% of the Library’s budget, was renewed by 86.65% of the voters, and will continue until terminated by a majority vote of the electorate. A robust strategic planning process engaged the community and staff and resulted in a plan that will guide library programs and services for the next five years, as well as inform decisions about the allocation of human and fiscal resources. The plan outlines many exciting goals related to operations, the facility, technology, and services.

The Library’s goals for Fiscal Year 2023-2024 are tied to the strategic plan and include implementing a Radio Frequency Identification (RFID) system that will improve customer selfservice options and collection management, implementing a module for the Integrated Library System (ILS) that will streamline the acquisition of library materials, and securing funding from the California State Library for critical infrastructure and life-safety improvements to the facility.

Notable Changes – Wages and Benefits
The Library is not requesting any new positions or changes to positions for Fiscal Year 2023-24.

Notable Changes – Operations and Maintenance
The budget includes funding to enable librarians to attend The American Library Association’s annual conference, which will be held in San Diego.

Capital Outlay
Funds have been designated to paint, re-carpet and replace the furniture in the teen area, as well as to replace the curbside book drops on Oxley Street. 2 - 227

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 200
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 Operations & Maintenance 310,714 248,738 284,301 336,900 328,165 341,395 Capital Outlay 1,112 24,442 10,525 55,900 55,900 59,000 Total Expenses by Category 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 [101-8011] Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Total Expenses by Program 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 2 - 228
Administration
Budget/Financial Management, HR,
Facility and Operations Management,
Special Projects, Board of Trustees
Administrative
Secretary
Public Library
Fiscal Year 2023-24
Libruy Director
Public Sen,ices
Adult, Teeo & Children's Programs,
Outreach, Digital Library, Collection
D"' elopment & l\lanagemeot,
Reference and Readers' AdYisory
Senices
Public Sen'ices
Manager
Clerk II (2 PT)
Librarian
Adult/Local History
Librarian
Adult/Digital Services
Librarian
Children's
Substitute
Librarians
(10 PT)
Librarian
Children's (2 PI)
Full Time Employees: 10
Part Time Employees: 21
Substitute Librarians PT: 10
Support Services
Integrated Library System, Circulation
Operations, Acquisitions, T ethnology
Infrastructure, T ethnology V eudor
Relations
Support Services
Manager
Librarian
Support Sen kes
Library
Technical
Assistant
Library Aides
(10 PT)
\Veekend InCharge Libi-a1ian
(2PT)
Clerk II
Clerk II (2 PT)
Clerk I (3 PT)

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 201
Library / 101-8010-8011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 599,212 707,712 727,965 818,664 792,451 904,837 7010 000 Salaries - Temp / Part 240,771 250,634 252,424 342,000 318,426 360,000 7020 000 Overtime 147 155 519 1,000 199 -
7040 000 Holiday 12,789 23,432 13,727 2,000 1,855 13,598 7070 000 Leave Buyback 17,016 - - 18,000 5,965 18,553
7100 000 Retirement 226,060 190,818 446,798 191,378 202,505 100,577 7100 010 CalPERS UAL - - 153,309
7108 000 Deferred Compensation 1,422 31,618 (28,545) 1,387 4,630 8,947 7110 000 Workers Compensation 10,480 11,479 12,623 15,145 13,652 19,762 7120 000 Disability Insurance - - - - - -
7122 000 Unemployment Insurance 1,055 1,029 - - - -
7130 000 Group Health Insurance 74,545 84,889 83,898 104,280 102,713 154,200 7140 000 Vision Insurance 1,460 1,610 1,800 2,400 1,657 2,174 7150 000 Dental Insurance 5,454 6,022 7,034 9,000 6,804 7,840 7160 000 Life Insurance 788 899 866 990 857 990
7170 000 FICA - Medicare 22,660 24,892 25,197 33,246 31,147 66,051 <WAGES & BENEFITS> 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 8000 000 Office Supplies 5,359 6,359 7,297 6,500 6,500 7,500 8010 000 Postage 1,820 1,738 1,118 1,500 1,500 2,200
8020 000 Special Department Expense 20,681 15,160 30,645 20,000 20,000 22,500 8030 000 Library Periodicals 10,604 6,715 6,959 7,000 6,750 7,100 8031 000 Electronic Resources 29,292 20,619 20,433 20,000 20,000 20,000 8040 000 Advertising 1,076 1,287 204 1,000 800 -
8050 000 Printing/Duplicating 1,963 1,480 3,989 3,500 3,500 4,500 8060 000 Dues & Memberships 4,104 4,060 4,106 4,200 3,245 5,400 8070 000 Mileage/Auto Allowance 117 - - 100 - 100
8080 000 Books/DVDs/CDs 95,474 70,843 86,375 105,000 105,000 110,000 8083 000 E-Books 35,393 33,288 32,648 35,000 35,000 36,000 8085 000 City-wide Reading Program - - - 1,000 1,000 -
8090 000 Conference & Meeting Expense 200 - 100 2,000 1,000 6,845 8110 000 Equipment Maintenance 2,789 405 1,389 3,000 3,000 3,000 8120 000 Building Maintenance 9,469 24,552 4,294 5,000 5,000 6,250 8140 000 Utilities - - - - - -
8151 000 CENIC WiFi Expenses 6,218 5,646 12,241 11,500 10,870 11,500 8155 000 Rental/Lease - - - - - 450
8170 000 Professional Services 4,375 2,625 6,611 34,600 30,000 10,000 8180 000 Contract Services 81,432 51,941 64,700 73,000 73,000 84,050 8200 000 Training Expense - 1,820 199 1,500 500 2,500
8257 000 Boards & Commissions 348 200 992 1,500 1,500 1,500 <OPERATIONS & MAINTENANCE> 310,714 248,738 284,301 336,900 328,165 341,395 8500 000 Building & Improvements - 15,962 5,882 38,900 38,900 10,000 8520 000 Machinery & Equipment 695 4,151 2,837 15,000 15,000 49,000 8521 000 Mach. & Equip. - Library Ops. Study - 3,150 - - - - 8530 000 Computer Equipment 417 1,179 1,806 2,000 2,000 - <CAPITAL OUTLAY> 1,112 24,442 10,525 55,900 55,900 59,000 [101-8011] Library Total 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 2 - 229

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 202
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides compensation for a full-time staff of ten positions. These include 1 Library Director; 1 Public Services Manager, 1 Support Services Manager, 2 Adult Services Librarians, 1 Support Services Librarian, 1 Children’s Librarian, 1 Administrative Secretary, 1 Library Technical Assistant, and 1 Library Clerk II.

7010 Wages - Seasonal and Part-Time Employees
Covers the compensation of part-time library staff members who are paid hourly rates, including passport services clerk and Community Room rental staffing, which are offset by fee income.
7020 Overtime
Provides compensation for any overtime use throughout the year, at one and one-half times the regular salary or wage. Overtime is very sparingly used to compensate non-exempt professional staff when program preparations, meetings, etc. require them to work beyond a regular 8-hour work day.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of paper, stationery, rolls for receipt printers, folders, notepads, cash register and mailing supplies, toner, business cards, name badges, and general office supplies. (Total $7,500) 8010 Postage
Covers postage fees for correspondence, grant applications, invitations, overdue material notifications, and inter-library loan items lent or returned to their owning institutions. (Total $2,200)
8020 Special Department Expense
Funds the purchase of barcodes, security strips, CD and DVD cases and sleeves, supplies for children’s programs, book trucks, archival supplies, book jackets, mending tape, display racks, and other miscellaneous provisions. Also provides funds for collection development resources for staff, performers’ fees, special event insurance for Library programs, and software that supports the provision of services and resources to the public. (Total $22,500)

8030 Periodicals
Provides funds for hard copy magazine and English and foreign language newspaper subscriptions, including the South Pasadena Review, South Pasadenan, Pasadena Star-News, Los Angeles Times, and many others. (Total $7,100)
8031 Digital Resources
Provides funds for the purchase or licensing of digital resources, which are 2 - 230

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 203
remotely available 24/7. Resources include encyclopedias, streaming films, resources for readers, and interactive and foreign language e-books for kids. (Total $20,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of brochures, promotional bookmarks, magnets, posters, library card applications, and a variety of other printed materials for the public. (Total $4,500)
8060 Dues and Memberships
Supports membership to the California Library Association, the Califa libraries consortium, Southern California Library Cooperative, American Library Association, and other professional organizations. Memberships provide discounted pricing on selected resources, continuing education, professional development, and networking opportunities. (Total $5,400) 8070 Mileage Reimbursement
Addresses mileage reimbursement when a staff member’s private vehicle is used to conduct City business. Used mostly to compensate staff for attending required meetings and to support the training and continuing education of staff members at off-site workshops, meetings, and training sessions. (Total $100) 8080 Books/DVDs/CDs
Provides funds for the purchase and outsourced physical processing of books, music and audiobook CDs, and DVDs and Blu-rays. Annual circulation of materials exceeds 250,000. (Total $110,000)
8083 E-Books
Provides funds for the purchase of circulating digital books and digital audiobooks for children, teens, and adults. Annual circulation of digital books and audiobooks exceeds 28,000. (Total $36,000)
8090 Conference and Meeting Expense
Provides funds for conference and meeting travel expenses and registration fees for staff. The American Library Association annual conference will be held in San Diego in Fiscal Year 2023-2024. ($6,845)
8110 Equipment Maintenance
Includes funds for maintenance of automated external defibrillator units, maintenance of miscellaneous library equipment, and repairs to library security gates. (Total $3,000)
8120 Building Maintenance
Provides funds for elevator permit, miscellaneous emergency janitorial, plumbing, electrical, and other service and repairs, supplies related to building maintenance, funds for exterior steam cleaning and interior furniture cleaning, and for automated ADA door repairs. (Total $6,250)
8151 CENIC Wi-Fi Expenses
Provides funding for the out-of-pocket cost of high capacity, high speed 2 - 231

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 204
broadband connectivity for public and staff Wi-Fi. The Library receives California Teleconnect Fund (CTF) and Federal Communications Commission Schools and Libraries Program E-Rate reimbursements for a portion of this amount. Also includes $700 for SonicWall security for Wi-Fi router. (Total $11,500) 8155 Rental/Lease
Funds for postage meter lease. (Total $450)
8170 Professional Services
Includes $8,000 administering the Library Special Tax, including preparing and submitting the tax roll, and $2,000 for graphic design services. (Total $10,000) 8180 Contract Services
Provides $450 for security alarm maintenance, $1,100 for fire alarm system maintenance, $1,725 for emergency lighting system maintenance, and $3,500 for theft detection system and self-check kiosk maintenance. Includes $24,250 for cataloging records subscription, $2,400 for library asset recovery service, $2,325 for a book/CD/DVD ordering platform, $2,000 for a public computer reservation and printing system, and $46,800 for Integrated Library System product licensing, off-site hosting, and services. (Total $84,050) 8200 Training Expense
Provides funds for training materials, seminars, webinars, and job-related training sessions for library staff. (Total $2,500)
8257 Boards/Commissions
Funds for Library Board of Trustees’ attendance at the annual California public library advocates workshop and the California Library Association annual conference, as well as design, printing, honoraria, and other expenses of the Trustees’ Annual Volunteer Recognition event. (Total $1,500)

CAPITAL OUTLAY
8500 Building Improvements
Funds for installation of new Library patio tables and for Teen Room improvements. ($10,000)
8520 Machinery & Equipment
New ADA accessible exterior book drops and funds for Teen Room furniture. ($49,000)
2 - 232

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 205
Key Performance Indicators
The Library’s main focus in the new fiscal year is to begin to meet the goals laid out in the Library’s new Strategic Plan for the years 2023-2027.

Having filled the new full-time position in the Support Services Division late in fiscal year 2022- 2023, we will be continuing to refine roles and responsibilities in the Division, and to document and revise the division’s policies, procedures and workflows.

Special projects for 2023-2024 include converting the Library to a Radio Frequency Identification (RFID) collection management and security system, and pursuing grant funding from the California State Library for critical infrastructure improvements.

Outreach
● Add 700 people to the Library’s e-newsletter recipient list ● Conduct 10 SPUSD and private school class visits at the start of the school year ● Give 4 off-site presentations about Library programs and services to community groups Operations
● Review and revise 4 administrative policies
● Add 7,000 new items to the collection
● Rent the Community Room 20 times
Programs & Services
● Exceed 14,000 visitors per month on average
● Lend 25,000 items per month on average
● Present at least 8 programs for adults, such as book discussions, author talks, hands-on crafting, concerts, and films
● Exceed program attendance of 8,000 individuals annually 2 - 233
2 - 234

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 206
Community Services
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Services Department is pleased to submit the Fiscal Year 2023-24 budget proposal. The Community Services Department provides services within four divisions: Senior Division, Recreation Youth Division, Community Transit, and Community Services Division.

The following is a synopsis of the fiscal year for the Community Services Department.

The Senior Citizens Center, a multi-purpose facility, provides older adults with educational, social, physical, nutritional, and emotional services and city special events such as the Memorial Day Celebration. On-site meals, classes, and programs have resumed in person. Homedelivered meals continue to serve seniors residing within city limits.

The Recreation and Youth Division operates out of the Orange Grove Recreation Center and coordinates recreational classes for children and adults, after-school and summer child care, Facility and Park reservation, and city events such as Concerts in the Park, Eggstravaganza, Spooktacular, and Breakfast with Santa.

The Community Transit operates the Dial a Ride Program, which offers essential services for seniors, including rides to medical appointments, grocery stores, financial institutions, and social gatherings provided by the City. The Division has experienced an increase in ridership since the pandemic. A full-time Management Analyst and Management Assistant were hired to fill vacant positions. A new All-Electric 14 Passenger Van was purchased and is in operation. The Division will undergo an analysis of the Dial-A-Ride program.

The Community Services Division provides general department oversight plus budget and grant administration, park improvements, community liaison activities, and contract management of the Arroyo Seco Golf Course (Golf Course), Arroyo Seco Racquet Club, San Pascual Stables, South Pasadena Batting Cages, Ironworks Museum, and Tower Venture Cellular. All agreements have been fully executed with new contract terms except for the Golf Course which the agreement is on a month-to-month. The Golf Course completed a Market Support and Financial Analysis which is under review by City Council. An assessment of the Department was conducted by a consultant and recommendations will be implemented in FY 2023-2024. The Department implemented a new registration software called CivicPlus which will enhance the registration and reservation processes.

The staff supports the Community Services Commission, Festival of Balloons, South Pasadena Tournament of Roses Committee, and Recreation Leased Facilities Ad Hoc Committee.

Notable Changes – Wages and Benefits
The Community Services Department is requesting two position changes for Fiscal Year 2023- 2024 as follows:

1. Upgrade a part-time Community Services Coordinator to one full-time Community Services Coordinator

2. Combine two part-time Management Aides to one full-time Management Aide 2 - 235

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 207
Notable Changes – Operations and Maintenance
Senior Center:
● Upgrade the lobby, library, and staffing furniture
● Quarterly outreach mailers for senior programs
Administration:
● Installment of a new park sign at the Nature Park
● Install new alarm system at Ironworks Museum
● Annual maintenance fee for CivicPlus Software
Recreation:
● Replacement of all park signage such as park rules sign and gazebo area signage ● Painting of Camp Med room
● Purchase new kid size furniture for Camp Med
Dial-A-Ride
● Hire consultant to complete an Assessment of the Division Capital Outlay
Construction of Berkshire and Grevelia Pocket Parks - see CIP (Park Impact Fees). 2 - 236

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 208
Budget Summary
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,298,385 1,000,618 1,371,016 1,659,435 1,586,141 2,102,188 Operations & Maintenance 1,449,933 1,401,947 1,818,635 2,177,730 2,112,460 2,163,093 Capital Outlay (13,807) 66,516 - 176,600 169,999 -
Total Expenses by Category 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,265,281 [101-8021] Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 [101-8031] Community Services 172,667 217,223 276,302 356,440 421,305 373,413 [101-8032] Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 [105-8031] Facilities & Equipment Replacement - - - - - - [205-2210] Prop "A" Administration 7,529 13,204 12,902 15,631 17,070 27,139 [205-8024] Transit Planning 119,202 143,026 86,928 345,835 323,541 198,220 [205-8025] Dial-A-Ride 216,748 159,057 177,792 432,588 330,643 762,915 [207-2260] Prop "C" Administration 5,140 6,602 4,491 6,698 6,871 - [207-8025] Dial-A-Ride 209,979 236,178 207,582 301,087 233,378 - [226-2029] Mission Meridian Public Garage 8,987 9,650 9,052 15,000 9,100 15,000 [260-8023] CDBG Senior Nutrition Prog 31,026 62,980 65,950 26,281 - 19,599 [275-6410] Park Maintenance - 18,050 15,035 - - -
[295-8032] Recreation and Youth Services 0 (39,500) 50,508 - 30,218 - [295-8041] General Administration 336,413 447,861 504,874 462,381 478,971 467,656 [295-8042] Golf Course Maintenance 376,387 378,623 423,131 483,470 471,692 502,590 [295-8043] Range 60,252 143,203 162,405 207,994 194,444 182,475 [295-8044] Golf Shop 79,003 128,569 103,494 126,570 125,700 79,050 [295-8045] Food Service 124,137 18,846 15,308 18,400 16,450 13,316 Total Expenses by Program 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,265,281 2 - 237

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 209
Authorized Positions
2 - 238
Recreation
Youth and Adult Recreation
Classes, Camp Med, Special
Events, Fac1l1ty Reservations
and Maintenance
CS Supervisor
Program
Specialist
Camp
Director
PT(1)
Recreation
Leaders
(18) PT
Permanent
Recreation
Leaders
(10) PT
Seasonal
Mgmt.

Aide (1 Fn
Recreation
Leaders
(4) PT
Permanent
Recreation
Leaders
(4) PT
Pennanent
Community
Services Director
Deputy Community
Services Director
Seniors
Lunch Program, Senior
program, classes
and events
SC Supervisor
Mgmt
Aide PT
cs coordinator
FT
Site
Manager
PT
Transit
D1al-a-R1de
Management
Analyst
Management
Assistant
Transit Driver FT (2)
&PT(J)
Mgmt.

Intern
PT
Full Time Employees: 12
Part-Time Employees: up to 45
(18 PT are 28 hours)

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 210
Senior Services / 101-8030-8021
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 84,518 61,759 33,741 82,164 75,981 144,975 7010 000 Salaries - Temp / Part 92,552 86,307 107,644 160,000 135,482 170,278 7020 000 Overtime - - - - - 2,000
7070 000 Leave Buyback - - - 2,100 - 2,193
7100 000 Retirement 27,224 21,180 50,302 6,610 17,503 11,598 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 826 732 178 822 745 1,450 7110 000 Workers Compensation 2,031 1,575 1,640 3,399 2,476 2,910 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 13,380 7,805 4,290 8,580 8,580 30,900 7140 000 Vision Insurance 240 140 82 240 165 405
7150 000 Dental Insurance 900 525 305 900 610 1,510
7160 000 Life Insurance 99 58 50 99 99 198
7170 000 FICA - Medicare 4,740 4,352 3,430 1,191 5,759 11,511 <WAGES & BENEFITS> 226,509 184,433 201,662 266,105 247,400 379,928 8000 000 Office Supplies 2,910 1,306 2,685 3,000 3,000 3,000 8010 000 Postage 467 1,343 1,914 3,000 3,000 2,500
8020 000 Special Department Expense 9,419 2,480 14,698 32,657 30,100 30,700 8040 000 Advertising 294 - - 2,800 2,000 3,780
8050 000 Printing/Duplicating 1,934 209 160 4,500 2,500 4,500 8060 000 Dues & Memberships 180 - 90 760 760 1,030
8090 000 Conference & Meeting Expense - - 625 4,000 2,000 2,000 8110 000 Equipment Maintenance 215 220 - 3,500 2,500 3,500 8120 000 Building Maintenance 1,642 152 451 3,300 3,000 2,300 8140 000 Utilities - - - - - -
8150 000 Telephone - - - - - -
8170 000 Professional Services - - - - - -
8180 000 Contract Services 64,707 9,078 1,837 66,003 60,000 63,461 8200 000 Training Expense - - 25 500 420 800
8264 000 Special Events 1,642 93 2,390 17,000 16,500 17,000 8267 000 Classes 12,894 - 11,143 22,400 17,000 16,000
8300 000 Lease Payment 219 1,043 276 2,460 300 2,460
<OPERATIONS & MAINTENANCE> 96,523 15,925 36,295 165,880 143,080 153,031 8520 000 Machinery & Equipment 5,372 2,016 - - - -
8530 000 Computer Equipment 2,405 - - - - -
<CAPITAL OUTLAY> 7,777 2,016 - - - -
[101-8021] Senior Services Total 330,809 202,374 237,957 431,985 390,480 532,959 2 - 239

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 211
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for Community Services Supervisor and Community Services Coordinator.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Senior Services Division Part-Time Staff: Management Aide (1 x18 hours), Site Manager (1 x 28 hours), and Recreation Leaders (2 x 28 hours and 3 x 18 hours)
7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office Supplies ($3,000) Total ($3,000)
8010 Postage
Monthly senior newsletter ($1,800), Senior Center Membership renewal notices ($500), and special event advertising ($200). Total ($2,500) 8020 Special Department Expenses
Volunteer recognition program ($1,800), yearly lectures ($2,400), yearly film discussion ($1,800), health and resource fair ($3,500), senior center event supplies ($2,500), Home Delivery meal program supplies ($2,500), reception furniture ($4,500), coffee service ($2,700), cleaning supplies ($2,000), volunteer mileage ($1,000), furniture for staff office ($4,000), and staff uniforms ($2,000).

Total ($30,700)
8040 Advertising
Promote senior services and events such as four newspaper advertisements ($1,000), two street banners ($2,130), and a Public Hearing notice for lunch program ($650). Total ($3,780)
8050 Printing & Duplication
Print monthly senior newsletter ($3,000), business envelopes ($900), and printing event flyers ($600). Total ($4,500)
8060 Dues, Memberships & Subscriptions
California Parks and Recreation Society (CPRS) annual membership for Community Services Coordinator and Community Services Supervisor ($315), Municipal Management Association of Southern California (MMASC) annual membership ($200) for Community Services Supervisor and Coordinator, 2 - 240

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 212
National Recreation and Park Association for Supervisor ($115), Netflix's subscription ($240) for Senior Cinema Program and Canva ($160). Total ($1,030)
8090 Conference & Meeting Expenses
Community Services Supervisor to attend CPRS annual conference in March 2024 (Palm Springs). Total ($2,000)
8110 Equipment Maintenance
Annual kitchen equipment maintenance ($3,000) and kitchen fire suppression system ($500). Total ($3,500)
8120 Building Maintenance
Pressure washing of Senior Center entry ($500), cleaning of stainless steel surfaces in the kitchen three times a year ($1,000), cleaning of drapes ($600), and fire extinguishers ($200). Total ($2,300)
8180 Contract Services
Fire and security system ($1,250), first aid and AED services ($4,200), and senior meals not covered by Community Block Grant (CDBG) (Contract catering of senior nutrition program is $77,610. CDBG provides partial funding of $19,599.

The revenue estimate from serving approximately 18,500 meals is approximately ($39,600). Total ($63,461)
8200 Training Expenses
Staff training. Total ($800)
8264 Special Events & Excursions
Senior excursions ($4,000), funds for 12 special events ($6,000), entertainment for 12 special events ($6,000), and Memorial Day Program ($1,000). Total ($17,000)
8267 Classes
Payments to independent contract instructors for quarterly senior leisure classes at the senior center Instructors are generally reimbursed 80% of their total class revenue. The City retains 20%. Based on prior years, it is estimated that senior leisure classes will generate $20,000 next year. 80% of which is paid to independent contract instructors. Total ($16,000)
8300 Lease Payment
Postage meter lease. Total ($2,460)
2 - 241

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 213
Community Services / 101-8030-8031
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 130,683 125,581 154,652 147,928 176,560 168,858 7010 000 Salaries - Temp / Part 756 - 841 10,500 - 10,500 7020 000 Overtime (579) - - - -
7040 000 Holiday - 6,446 5,114 - - 3,034
7070 000 Leave Buyback - - - 2,000 - 3,989
7100 000 Retirement 39,326 30,577 76,257 52,913 53,471 22,391 7100 010 CalPERS UAL - - 50,114
7108 000 Deferred Compensation 1,404 5,868 (4,150) 1,140 1,747 1,689 7110 000 Workers Compensation 1,630 1,349 1,830 2,705 2,159 1,943 7122 000 Unemployment Insurance 96 15,449 - - -
7130 000 Group Health Insurance 8,401 10,857 9,860 8,580 13,747 12,285 7140 000 Vision Insurance 161 117 174 240 200 165
7150 000 Dental Insurance 597 433 718 900 863 682
7160 000 Life Insurance 95 70 103 99 122 99
7170 000 FICA - Medicare 2,343 1,915 2,367 2,120 2,670 2,448 <WAGES & BENEFITS> 184,913 198,662 247,767 229,125 251,538 278,197 8000 000 Office Supplies 999 779 1,034 1,000 1,000 1,000 8010 000 Postage - - 646 650 600 650
8020 000 Special Department Expense 3,893 6,218 12,887 16,015 14,800 8,261 8040 000 Advertising - - - 150 - 1,000
8050 000 Printing/Duplicating 98 - - 12,200 11,082 6,000 8060 000 Dues & Memberships 555 555 650 700 705 705
8090 000 Conference & Meeting Expense - - 793 2,000 1,500 2,000 8110 000 Equipment Maintenance 435 200 4,307 7,300 7,300 4,100 8120 000 Building Maintenance 1,625 4,700 1,575 26,000 24,000 12,500 8140 000 Utilities - 221 40 - - -
8170 000 Professional Services (4,191) - - - - -
8180 000 Contract Services 5,747 5,557 5,889 10,750 58,230 8,450 8200 000 Training Expense 50 - - 250 250 250
8264 000 Special Events - - 576 50,000 50,000 50,000
8300 000 Lease Payment 126 330 138 300 300 300
<OPERATIONS & MAINTENANCE> 9,338 18,561 28,536 127,315 169,767 95,216 8510 000 San Pascual Stables LLC CIF (21,584) - - - -
<CAPITAL OUTLAY> (21,584) - - - - -
[101-8031] Community Services Total 172,667 217,223 276,302 356,440 421,305 373,413 2 - 242

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 214
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for Community Services Director (75%) and Deputy Director (25%)
7010 Wages – Seasonal/Part-Time Employees
Funds Recreation Leaders for Building Reservations.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer supplies, meeting supplies, and miscellaneous supplies.

Total ($1,000)
8010 Postage
Mailing of general information on recreation and facility rental programs, community outreach for special projects, and special events. Total ($650) 8020 Special Department Expense
Department promotional materials ($500), Community Garden Caltrans lease payment ($100), department staff shirts ($400), key duplication ($200), Memorial Garden boulder engraving ($300), Tables, Chairs and Caddy for the lower level of War Memorial ($2,000), Department Special Event supplies ($1,000) Special Community Meeting Supplies ($500) LED Projector ($500), and licensing fees for concerts for SESAC ($875), BMI ($350), ASCAP ($355) All Track ($331), Global Music Rights ($850). Total ($8,261)
8040 Advertising
Newspaper advertisement ($600), Social Media Boosts ($400). Total ($1,000) 8050 Printing and Duplication
Facility and Park Brochure (6,000). Total ($6,000)
8060 Dues, Memberships & Subscriptions
Provides funds for the California Parks and Recreation Society annual membership for Agency Membership CPRS, Deputy Director CPRS membership. Total ($705)
8090 Conference & Meeting Expenses
Provide funds for the Community Services Director and Deputy Director to attend the CPRS annual conference. Total ($2,000)
2 - 243

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 215
8110 Equipment Maintenance
War Memorial Building semi-annual range hood cleaning ($1,000), annual maintenance of fire suppression equipment at War ($850) Annual Maintenance of Appliances @ War and Senior Center ($2,250). Total ($4,100) 8120 Building Maintenance
Provides for War Memorial Building wood floor resurfacing and waxing ($5,500), repairs and cleaning services at the War Memorial Building, Youth House, and Eddie Park House ($3,500), Cleaning of Drapes - WMB ($2,000), Carpet cleaning lower level at War ($1,500). Total ($12,500)
8180 Contract Services
Provides funds for the security & fire alarm for Youth House ($1,300), fire alarm at War Memorial Building ($2,200), security Alarm at War Memorial Building ($1,200), Fire and security at Eddie Park ($2,000), Security and Fire Alarm for Ironworks Museum ($1,700), servicing of facility kitchen appliances ($1,250).

Total ($8,450)
8200 Training Expense
Job-related training seminars and materials. Total ($250) 8264 Special Events
Festival of Balloons/Fourth of July fireworks show, parade, and party in the park.

Total ($50,000)
8300 Lease Payment
Provides partial funds for annual postage meter. Total ($300) 2 - 244

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 216
Recreation and Youth Services / 101-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 112,688 89,537 129,512 145,584 114,442 200,239 7010 000 Salaries - Temp / Part 267,842 83,074 277,459 300,000 375,667 446,962 7020 000 Overtime 7,650 - 3,740 2,500 1,956 2,500
7040 000 Holiday 874 3,189 2,353 - 2,526 2,347
7070 000 Leave Buyback 1,504 - - 1,500 - 2,193
7100 000 Retirement 45,471 35,089 96,881 11,712 20,470 16,019 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 475 3,535 (2,901) 822 997 2,002 7110 000 Workers Compensation 4,580 2,006 4,703 3,223 5,014 10,774 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 10,850 6,922 10,639 11,100 11,100 33,420 7140 000 Vision Insurance 303 265 343 480 329 569
7150 000 Dental Insurance 915 864 1,271 1,800 1,510 2,410 7160 000 Life Insurance 143 140 197 198 198 297
7170 000 FICA - Medicare 20,055 5,273 19,746 2,111 22,889 37,096 <WAGES & BENEFITS> 473,350 229,894 543,942 481,030 557,099 756,830 8000 000 Office Supplies 2,147 372 2,291 2,500 2,350 2,500 8010 000 Postage - 500 250 1,250 900 1,250
8020 000 Special Department Expense 1,699 536 1,981 5,000 5,500 5,200 8040 000 Advertising 248 138 - 2,800 - 2,800
8050 000 Printing/Duplicating - - 6 1,200 - 2,400
8060 000 Dues & Memberships 250 - 555 600 523 1,195
8090 000 Conference & Meeting Expense 900 - 1,938 2,000 2,000 2,500 8110 000 Equipment Maintenance - - - 850 250 850
8120 000 Building Maintenance - - 18,595 20,550 - 20,450 8180 000 Contract Services 29,899 6,685 8,038 27,225 23,525 23,004 8200 000 Training Expense 30 - - 500 - 800
8264 000 Special Events 29,957 1,455 29,577 51,350 42,850 56,800 8267 000 Classes 94,950 80,987 198,170 130,000 130,000 149,000 8268 000 Camp Services 21,791 2,261 27,118 49,140 47,050 57,960 8269 000 Teen Center 885 120 3,271 7,150 6,480 7,150
8300 000 Lease Payment 126 187 207 260 210 260
<OPERATIONS & MAINTENANCE> 182,882 93,241 291,997 302,375 261,638 334,119 [101-8032] Recreation and Youth Services Total 656,232 323,135 835,939 783,405 818,737 1,090,949 2 - 245

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 217
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for the Youth Services Supervisor, Program Specialist and Management Aide.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Camp Director and Recreation Division Recreation Leaders. 7020 Overtime
Funds compensation for hours worked beyond normal workweek.

7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer, and miscellaneous office supplies ($2,500). Total ($2,500)
8010 Postage
Event promotion and advertising ($250), and quarterly promotional class mailers ($1000). Total ($1,250)
8020 Special Department Expense
Cleaning supplies ($400), replacement of basketball court nets ($100), staff uniform ($2,000), and replenishment of first aid kits for special events ($200) special events equipment ($2,500). Total ($5,200)
8040 Advertising
Newspaper advertisements ($2,800). Total ($2,800)
8050 Printing and Duplication
Quarterly Class & Program Guide promotional flier. Total ($2,400) 8060 Dues, Memberships & Subscriptions
CPRS annual membership ($300) MMASC annual membership ($200) NRPA annual Membership ($295) and Annual Membership ($200) for Community Services Supervisor and Program Specialist and Subscriptions for Disney Plus ($200). Total ($1,195)

8090 Conference and Meeting Expense
CPRS annual conference registration and travel in Southern California for Community Services Supervisor and Program Specialist. Total ($2,500) 2 - 246

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 218
8110 Equipment Maintenance
Office equipment maintenance. Total ($850)
8120 Building Maintenance
Provides for supplemental cleaning and minor building repairs at the Orange Grove Recreation Center ($2,200), key duplication ($100), Park Signage ($7,650) Painting of Camp Med ($10,500). Total ($20,450) 8180 Contract Services
Portable toilet service at the SkatePark ($8,104), fire alarm and security system service for Recreation Center ($1,900), and Skate Park repairs ($13,000). Total ($23,004)
8200 Training Expense
Provides funds for staff training. Total ($800)
8264 Special Events
Spring Eggstravaganza ($6,000), three Movies in the Park ($10,800), two Shakespeare in the Park ($5,000), Halloween ($5,000), Breakfast with Santa ($5,000), five Summer Concerts in the Park Series ($25,000). Total ($56,800) 8267 Classes
Payments to independent contract instructors for the quarterly tot, youth, and adult leisure classes within the Recreation Division. Instructors are generally reimbursed 65% of their total class revenue. The City retains 35%. Based upon prior years, it is estimated that leisure classes will generate $230,000 next year. 65% of which is paid to independent contract instructors. Total ($149,000) 8268 Camp Med
Camp Med school year and summer program supplies and trips; field trips ($12,900). Camp med supplies and activities ($6,000), Snacks ($6,000), Summer pool usage ($2,550), Program supplies ($3,500), Purchase Outdoor Recreation Games ($1,885), Camp Med t-shirts ($4,000), First aid supplies ($2,000), California Parks and Recreation training for part-time staff ($2,000), Purchase new furniture kids-size ($3,000), Provides funds for required First Aid/CPR training for staff ($1,800), Internet ($1,800), Monthly special events ($1,000), Parent Night ($1,500), Annual licensing for MPLC & BMI ($910), Purchase new game cubbies ($600), Carpet cleaning ($1,800), printing for Camp Med program ($600) Staff sweatshirts for After-School ($1,500), Volunteen Shirts ($500), Annual When2Work staff scheduling system($400) streaming serves subscription ($515), and provides funds to promote Camp Med after school care and summer programs ($1,200). Total ($57,960)
8269 Teen Center
The operation of the teen center during the school year. Program supplies and activities ($1,000), snacks ($1,000), purchase advertisements ($250), first aid supplies ($100), board games ($250), guest speakers ($1,000), special events such as Halloween, holiday and end of the year programs ($250), and staff training ($150). Provide Youth and Government supplies, speakers, and trips ($3,150). Total ($7,150)
2 - 247

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 219
8300 Lease Payment
Postage machine lease. Total ($260)
2 - 248

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 220
Prop “A” – Local Transit Administration / 205-2010-2210 Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Community Services Director. Refer to the Appendix for a detailed allocation list
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,990 6,516 6,142 10,637 12,225 17,905 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 2,441 2,265 6,152 3,849 3,834 2,374 7100 010 CalPERS UAL - - 5,282
7108 000 Deferred Compensation 12 303 61 106 122 179
7110 000 Workers Compensation 13 61 67 197 119 194
7130 000 Group Health Insurance 50 455 355 601 554 858
7140 000 Vision Insurance 1 5 7 17 11 16
7150 000 Dental Insurance 4 20 27 63 39 61
7160 000 Life Insurance 1 3 4 7 6 10
7170 000 FICA - Medicare 17 80 87 154 159 260
<WAGES & BENEFITS> 7,529 9,708 12,902 15,631 17,070 27,139 8060 000 Dues & Memberships - 3,495 - - - -
<OPERATIONS & MAINTENANCE> - 3,495 - - - -
[205-2210] Prop "A" Administration Total 7,529 13,204 12,902 15,631 17,070 27,139 2 - 249

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 221
Prop “A” – Transit Planning / 205-8030-8024
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 6,434 11,817 14,577 22,793 20,318 26,858 7100 000 Retirement 5,232 4,723 13,326 8,247 7,533 3,561 7100 010 CalPERS UAL - - 7,922
7108 000 Deferred Compensation 25 778 145 228 203 269
7110 000 Workers Compensation 27 117 158 422 199 292
7130 000 Group Health Insurance 107 920 864 1,287 930 1,287 7140 000 Vision Insurance 2 11 18 36 18 25
7150 000 Dental Insurance 8 41 68 135 66 91
7160 000 Life Insurance 2 7 11 15 11 15
7170 000 FICA - Medicare 37 153 207 331 265 389
<WAGES & BENEFITS> 11,873 18,568 29,375 33,494 29,542 40,709 8020 000 Misc. Supplies - Parking 2,915 2,915 - 8,200 3,500 10,700 8060 000 Dues & Memberships 7,912 2,425 6,187 8,500 8,500 13,170 8061 000 HOA Dues 14,645 20,762 15,572 32,041 32,000 32,041 8120 000 Building Maintenance - - - 3,000 1,000 3,000
8180 000 Contract Services 68,116 33,496 33,583 74,000 74,000 88,600 8250 000 Bus Pass Subsidy 13,740 360 2,212 10,000 5,000 10,000 <OPERATIONS & MAINTENANCE> 107,328 59,957 57,553 135,741 124,000 157,511 8520 000 Machinery & Equipment - 64,500 - - - -
8540 000 Automotive Equipment - - - 176,600 169,999 -
<CAPITAL OUTLAY> - 64,500 - 176,600 169,999 -
[205-8024] Transit Planning Total 119,202 143,026 86,928 345,835 323,541 198,220 2 - 250

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 222
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for the Community Services Director(20%). Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8020 Misc. Supplies - Parking
Provides funds for supplies and Maintenance of the Mission Meridian Parking Garage ($2,000), Signage ($2,000), internet connection for parking meters ($1,100), Maintenance of parking permit machines ($3,100) and custodial services ($2,500). Total ($10,700)
8060 Dues & Memberships
Provides funds for a portion of membership to the Southern California Association of Governments (SCAG) ($3,000), Arroyo Verdugo JPA ($6,670), San Gabriel Valley COG ($3,500). Total ($13,170)
8061 Property Owners' Association Dues
Provides funds for the transit portion of the Mission Meridian Village Parking Garage's Property Owners' Association dues. Total ($32,041) 8120 Building Maintenance
Safety improvements, fencing around stairwells, graffiti removal. Total ($3,000) 8180 Contract Services
Buses for City excursions ($38,000) Janitorial Services for the Mission Meridian Village Parking Garage by Athens ($10,350) Provide funds for bus stops maintenance costs ($40,250). Total ($88,600)
8250 Bus Pass Subsidy
Provides a portion of LTR "A" – Local Return Funds to subsidize 50% of the cost of monthly MTA passes for elderly and disabled South Pasadena residents. Total ($10,000)
2 - 251

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 223
Prop “A” – Dial A Ride / 205-8030-8025
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 83,131 80,297 78,442 193,173 181,058 351,265 7010 000 Salaries - Temp / Part 82,964 28,063 42,295 137,358 50,350 97,022 7020 000 Overtime 117 17 618 5,000 1,872 5,000
7040 000 Holiday 2,493 3,814 1,297 - 148 2,035
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback - - - 1,500 - -
7100 000 Retirement 21,773 17,576 40,579 56,339 56,821 36,271 7100 010 CalPERS UAL - - 47,190
7108 000 Deferred Compensation - 4,313 (4,323) - 1,325 3,513 7110 000 Workers Compensation 2,536 1,286 1,398 4,675 2,708 5,195 7120 000 Disability Insurance - 3,029 - - -
7130 000 Group Health Insurance 18,000 17,459 13,200 28,335 28,541 54,570 7140 000 Vision Insurance 480 471 400 660 562 933
7150 000 Dental Insurance 900 842 1,205 2,475 1,960 3,405 7160 000 Life Insurance 198 198 165 272 247 470
7170 000 FICA - Medicare 4,156 1,692 2,510 2,801 5,049 12,516 <WAGES & BENEFITS> 216,748 159,057 177,785 432,588 330,643 619,385 8000 000 Office Supplies - - - - - 4,000
8010 000 Postage - - - - - 650
8020 000 Special Department Expense - - - - - 9,300
8040 000 Advertising - - - - - 1,000
8050 000 Printing/Duplicating - - - - - 2,000
8060 000 Dues & Memberships - - - - - 1,500
8090 000 Conference & Meeting Expense - - - 2,000
8100 000 Vehicle Maintenance - - - - - 61,000
8105 000 Fuel - - 7 - - 5,000
8132 000 Uniform Expense/Cleaning - - - - - 2,500
8140 000 Utilities - - - - - 3,000
8170 000 Professional Services - - - - - 30,000
8180 000 Contract Services - - - - - 18,932
8200 000 Training Expense - - - - - 2,000
8300 000 Lease Payment - - - - - 648
<OPERATIONS & MAINTENANCE> - - 7 - - 143,530
8520 000 Machinery & Equipment - - - - - -
8530 000 Computer Equipment - - - - - -
8540 000 Automotive Equipment - - - - - -
<CAPITAL OUTLAY> - - - - - -
[205-8025] Dial-A-Ride Total 216,748 159,057 177,792 432,588 330,643 762,915 2 - 252

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 224
Budget Detail

PERSONNEL SERVICES

7000 Full-Time Salaries
Provides partial compensation for the Deputy Director of Community Services, (75%) Management Analyst, Management Assistant, two (2) full-time Transit Drivers.
7010 Part-Time
Provides funds for three (3) part-time Transit Drivers and one (1) Management Intern
7020 Overtime
Funds overtime pay for after-hours relating to transit ($5,000).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office and miscellaneous supplies. Total ($4,000)
8010 Postage
Postal expenses for Dial-a-Ride promotional mailers. Total ($650) 8020 Special Department Expense
Minor equipment for vans ($5,300), DMV pull notice program, and DMV physicals- for drivers, and random drug testing ($1,500) Office furniture ($2,500) .

Total ($9,300)
8040 Advertising
Newspaper Advertising. Total ($1,000)
8050 Printing/Duplicating
Forms, fliers, and mailers. Total ($2,000)
8060 Dues & Memberships
Provides funds for the purchase of a membership for The Community Transportation Association of America (CTAA) ($700), California Parks and Recreation Society ($600) and Municipal Management Association of Southern California ($200). Total ($1,500)
8090 Conference& Meeting Expenses
Provides funds for the Federal Transit Administration Annual Drug and Alcohol Program National Conference ($1,000), CPRS conference (1,000). Total ($2,000)
8100 Vehicle Maintenance
Provides funds for repair and maintenance of two E450 (electric), one 2016 F250 CNG utility vehicle, and one 2012 MV-1 vans ($36,000), CNG Station repairs and 2 - 253

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 225
monthly maintenance ($10,000) and van and vehicle cleaning ($15,000). Total ($61,000)
8105 Fuel
Fuel to operate Community Transit vehicles 3 CNG vehicles. Total ($5,000) 8132 Uniform Maintenance
Provides for the purchase and replacement of uniforms and jackets. Total ($2,500)
8140 Utilities
Provides funds for electricity required to charge Plug-in Electric Vehicle (E450 passenger bus). Total ($3,000).
8170 Professional Services
Transit Assessment (. Total $30,000)
8180 Contract Services
Annual Maintenance for data management system ($14,932) Verizon Wi-Fi Jetpack data plan ($1,000), Acorn Technology ($3,000). Total ($18,932) 8200 Employee Training
Provides funds for training seminars, materials, and job-related training sessions.

Total ($2,000)
8300 Lease Payment
Provides funds for postage machine lease. Total ($648)
2 - 254

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 226
Prop “C” – Local Transit Administration / 207-2010-2260 Budget Detail
*In FY 2023/24, all expenditures shifted to Public Works.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,052 4,833 1,116 4,559 4,840 - 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 1,046 1,116 2,881 1,649 1,596 -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 5 216 49 46 48 -
7110 000 Workers Compensation 5 43 54 84 53 -
7130 000 Group Health Insurance 21 318 289 257 238 -
7140 000 Vision Insurance 0 4 6 7 5 -
7150 000 Dental Insurance 2 14 22 27 17 -
7160 000 Life Insurance 1 2 4 3 3 -
7170 000 FICA - Medicare 7 56 70 66 70 -
<WAGES & BENEFITS> 5,140 6,602 4,491 6,698 6,871 -
[207-2260] Prop "C" Administration Total 5,140 6,602 4,491 6,698 6,871 - 2 - 255

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 227
Dial-A-Ride / 207-2010-8025
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 121,801 134,529 83,643 151,608 114,536 - 7020 000 Overtime 5,090 - 148 5,000 2,131 -
7040 000 Holiday 2,734 5,648 2,536 - - -
7070 000 Leave Buyback 511 - - 2,500 - -
7100 000 Retirement 27,689 22,984 58,119 12,197 16,229 - 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,362 (5,197) - 649 -
7110 000 Workers Compensation 1,822 1,951 1,665 3,783 1,278 - 7130 000 Group Health Insurance 9,300 20,382 9,720 15,000 8,270 - 7140 000 Vision Insurance 285 165 190 480 233 -
7150 000 Dental Insurance 1,060 610 482 1,800 888 -
7160 000 Life Insurance 149 99 49 198 97 -
7170 000 FICA - Medicare 1,882 1,964 1,739 2,198 1,668 - <WAGES & BENEFITS> 172,323 193,693 153,092 194,764 145,978 - 8000 000 Office Supplies 1,425 921 277 2,000 2,000 -
8010 000 Postage - - 230 650 650 -
8020 000 Special Department Expense 1,188 2,044 5,415 7,000 7,000 - 8040 000 Advertising - - - 1,000 - -
8050 000 Printing/Duplicating 329 136 33 2,000 250 -
8060 000 Dues & Memberships 165 625 1,000 1,500 700 -
8090 000 Conference & Meeting Expense - - 1,026 1,000 350 - 8100 000 Vehicle Maintenance 15,737 24,686 30,554 61,000 55,000 - 8105 000 Fuel 3,161 952 3,250 5,000 4,500 -
8132 000 Uniform Expense/Cleaning - - 1,314 2,000 1,000 - 8140 000 Utilities - - - 3,000 - -
8180 000 Contract Services 15,525 12,866 11,185 16,275 15,000 - 8200 000 Training Expense - - - 2,000 500 -
8300 000 Lease Payment 126 256 207 1,898 450 -
<OPERATIONS & MAINTENANCE> 37,656 42,485 54,490 106,323 87,400 - 8520 000 Machinery & Equipment - - - - - -
8540 000 Automotive Equipment - - - - - -
<CAPITAL OUTLAY> - - - - - -
[207-8025] Dial-A-Ride Total 209,979 236,178 207,582 301,087 233,378 - 2 - 256

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 228
Mission Meridian Public Garage / 226-2010-2029
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds for supplies and maintenance of the Mission Meridian Parking Garage.

Total ($5,000)
8060 Property Owners’ Association (POA) Dues
Funds a portion of the Mission Meridian Parking Garage’s POA dues. Total ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 824 - 1,815 5,000 1,700 5,000 8060 000 Dues & Memberships 8,163 9,650 7,237 10,000 7,400 10,000 8170 000 Professional Services - - - - - -
<OPERATIONS & MAINTENANCE> 8,987 9,650 9,052 15,000 9,100 15,000 [226-2029] Mission Meridian Public Garage Total 8,987 9,650 9,052 15,000 9,100 15,000 2 - 257

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 229
CDBG Senior Nutrition Program / 260-8030-8023
Budget Detail

OPERATIONS & MAINTENANCE
8180 Contract Services
Provides funds for contract catering of the senior nutrition program of $77,610.

Community Development Block Grant covers $19,599 of the contract in grant funds, while the General Fund provides $63,461 through the Senior Center budget. The revenue estimates just over $39,600 from serving approximately 13,500 meals. Overall, the City subsidizes $18,411 for the nutrition program. (Total $19,599)
2 - 258
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 8180 000 Contract Services 31,026 62,980 65,950 26,281 19,599 <OPERATION S & MAINTENANCE> 31,026 62,980 65,950 26,281 19,599 [260.S023] CDBG Senior Nutrition Prog Total 31 ,026 62,980 65,950 26,281 19,599

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 230
Recreation and Youth Services / 295-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8180 000 Contract Services 0 (39,500) 50,508 - 30,218 - <OPERATIONS & MAINTENANCE> 0 (39,500) 50,508 - 30,218 - [295-8032] Recreation and Youth Services Total 0 (39,500) 50,508 - 30,218 - 2 - 259

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 231
Arroyo Seco Golf – Administration / 295-8040-8041
Budget Detail
2 - 260
Actual Actual Actual Budgeted Estimated ProJ)osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8000 000 Office Supplies 5,654 8,224 4,853 7,200 5,600 6,600 8010 000 Postage 189 392 163 178 200
8020 000 Special Department Expense 58,888 86,302 81,440 93,155 89,000 88,655 8040 000 Advertising 920 1,009 2,292 3,600 3,600 2,400
8120 000 Building Maintenance 10,626 10,184 13,036 25,500 18,500 24,300 8140 000 Utilities 9,419 5,865 6,504 6,610 6,600 7,495
8150 000 Telephone 9,138 7,812 8,412 9,000 9,000 10,632 8160 000 Legal Service
8170 000 Professional Services 72,400 139,500 172,987 101 ,996 101 ,000 101 ,996 8180 000 Contract Services 122,788 132,102 139,581 149,000 179,000 151 ,048 8191 000 Liability & Surety Bonds 40,530 50,403 69,529 60,000 60,000 67,800 8229 000 Taxes 833 1,039 975 1,040 1,213 1,250
8300 000 Lease Payment 5,028 5,028 5,103 5,280 5,280 5,280 <OPERATIONS & MAINTENANCE> 336,41 3 447,861 504,874 462,381 478,971 467,656 [295-8041] General Administration Total 336,413 447,861 504,874 462,381 478,971 467,656

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 232
Budget Detail

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of office paper, computer supplies, meeting supplies, and miscellaneous supplies. Total ($6,600)
8010 Postage
Postage for mailings. Total ($200)
8020 Special Department Expense
Credit card, bank fees & charges ($57,600) computer services ($29,400) membership dues ($480) and licensing fee ($1,175). Total ($88,655) 8040 Advertising
Promotions and ads for Golf Course. Total ($2,400)
8120 Building Maintenance
Maintenance and Janitorial Supplies ($22,800) Burglar alarm ($1,500). ($24,300) 8140 Utilities
Funds for Water ($4,270), Gas and Electricity $3,225. Total ($7,495) 8150 Telephone
Telephone and Internet services. Total ($10,632)
8170 Professional Services
Administrative fee ($98,000 a year) and consultant fees $3,996 a year. Total ($101,996)
8180 Contract Services
Compensation for Manager and Starter. Total ($151,048)
8191 Liabilities and Surety Bonds
Liability Insurances. Total. ($67,800)
8229 Taxes
Property taxes. Total ($1,250)
8300 Lease Payment
Equipment and Lease payments. Total ($5,280)
2 - 261

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 233
Arroyo Seco Golf – Course Maintenance / 295-8040-8042
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Supplies ($10,200), and license and permits ($1,800) and training ($400), trees, shrubs and flowers (6,000). Total ($18,400)
8100 Vehicle Maintenance
Repairs to vehicles and carts ($16,000) oil and gas ($15,800). Total ($31,800) 8120 Building Maintenance
Maintenance ($30,300) fertilizer seed and chemicals ($50,000) sand gravel and top ($6,000) and course irrigation repairs ($10,500). Total ($96,800) 8130 Small Tools
Purchase hand tools and lawn equipment. Total ($10,200) 8132 Uniform Maintenance
Uniform cleaning. Total ($9,600)
8140 Utilities
Funds for electricity. Total ($67,700)
8150 Telephone
Funds for telephone. Total ($1,200)
8180 Contract Services
Compensation for maintenance staff. Total ($266,890)
2 - 262
Actual Actual Actual Budgeted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 44,642 63,333 67,441 13,500 33,892 18,400 8100 000 Vehicle Maintenance 7,822 7,090 11 ,056 24,150 12,000 31 ,800 8120 000 Building Maintenance 11 ,050 14,233 35,334 82,900 81 ,000 96,800 8130 000 Small Tools 322 12,734 3,600 5,500 10,200
8132 000 Uniform Expense/Cleaning 6,218 6,586 8,100 7,200 7,200 9,600 8140 000 Utilities 61 ,549 39,955 64,064 70,000 61 ,000 67,700 8150 000 Telephone 1,027 1,028 1,155 1,200 1,100 1,200
8180 000 Contract Services 244,079 246,075 223,249 280,920 270,000 266,890 <OPERATIONS & MAINTENANCE> 376,387 378,623 423,131 483,470 471 ,692 502,590 (295-8042] Golf Course Maintenance Total 376,387 378,623 423,131 483,470 471 ,692 502,590

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 234
Arroyo Seco Golf – Driving Range / 295-8040-8043
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Range balls and mats ($38,000) and supplies ($4,200). Total ($42,200)

8120 Building Maintenance
Maintenance of range, netting, and irrigation. Total ($10,800) 8132 Uniform Maintenance
Uniform cleaning. Total ($750)
8180 Contract Services
Compensation for maintenance staff and starters. Total ($128,725) 2 - 263
Actual Actual Actual Budgeted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 16,309 28,163 27,438 39,800 27,000 42,200 8120 000 Building Maintenance 4,151 6,676 11 ,420 7,200 7,200 10,800 8132 000 Uniform Expense/Cleaning 287 750 750
8180 000 Contract Services 39,792 108,078 123,548 160,244 160,244 128,725 <OPERATIONS & MAINTIENANCE> 60,252 143,203 162,405 207,994 194,444 182,475 [295-8043) Range Total 60,252 143,203 162,405 207,994 194,444 182,475

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 235
Arroyo Seco Golf – Shop / 295-8040-8044
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Clothing, gloves, and other supplies. Total ($4,200)
8132 Uniform Maintenance
Uniform cleaning. Total ($3,000)

8180 Contract Services
Compensation for Starter. Total ($71,850)
2 - 264
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 1,614 4,174 2,169 6,900 5,500 4,200 8132 000 Uniform Expense/Cleaning 1,159 2,718 3,663 1,200 3,000 8180 000 Contract Services 76,230 121 ,678 97,662 119,670 119,000 71 ,850 <OPERATIONS & MAINTENANCE> 79,003 128,569 103,494 126,570 125,700 79,050 [295-8044] Golf Shop Total 79,003 128,569 103,494 126,570 125,700 79,050

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 236
Arroyo Seco Golf – Food and Beverage / 295-8040-8045
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
License and permits. Total ($1,500)
8120 Building Maintenance
Maintenance. Total ($1,200)
8180 Contract Services
Compensation for restaurant staff. Total ($10,616)
2 - 265
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 8020 000 Special Department Expense 17,263 2,025 2,109 2,825 2,750 1,500 8120 000 Building Maintenance 6,259 4,557 2,615 4,200 2,700 1,200 8130 000 Small Tools 489 2,708
8132 000 Uniform Expense/Cleaning
8180 000 Contra ct Services 100,126 9,556 10,584 11 ,375 11 ,000 10,616 <OPERATIONS & MAINTENANCE> 124,137 18,846 15,308 18,400 16,450 13,316 (295-8045] Food Se rvice Total 124,137 18,846 15,308 18,400 16,450 13,316

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 237
Key Performance Indicators
The Community Services Department is responsible for providing the community with recreational, cultural, and social programs for people of all ages in a safe and well-maintained facility. The department has three divisions comprising Senior, Recreation, and Transit Divisions. We facilitate special events, leisure classes, and senior services including lifelong learning, Dial-A-Ride and Nutrition Program, facility and gazebo reservations, after school and summer camps, and more. The Community Services Department builds a strong sense of community to improve the quality of life for all residents.

Administration
• Construction of Berkshire and Grevelia pocket parks
• Plan and implement the entire Festival of Balloons / Fourth of July event • Establish a Memo of Understanding with the American Youth Soccer Association (AYSO) and South Pasadena Little League (SPLL)
• Collaborate with the South Pasadena Unified School District to update the Joint Use Agreement
• Continually seek innovative and creative ways to connect with the public while applying a strategic approach to all communication efforts
o Identify and utilize technologies to directly communicate with participants in programming (will be completed through CivicRec)
Recreation
• Improve outreach of special events by partnering with additional local organizations • Increase summer Camp Med enrollment by 15% from Summer 2022 • Increase online registration participation by 10% with the implementation of CivicRec • Establish a Quarterly customer satisfaction survey at the conclusion of each program • Re-establish the Volunteen Program for teens 13 -16 years of age Senior Services
• Increase followers on the Senior Center Facebook page by 5% by the end of FY 2023-2024
• Improve Senior Center outreach by establishing a quarterly flyer to distribute through City billing
• Increase Senior Center Membership by 5%
• Host What to do About Mom and Dad seminar by partnering with local older adult advocates to increase awareness of aging matters and services • Host three culturally diverse events at the Senior Center by the end of FY2023-2024 • Re-introduce volunteer program following the pandemic shutdown Transit Division
• Assessment of Transit Division
• Establish a referral program to increase ridership
• Increase marketing strategies for the Dial-A-Ride service 2 - 266

CITY OF SOUTH PASADENA REDEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 238
Successor Agency – CRA Debt Service / 227-7200-7211
What is CRA?
Community Redevelopment Agency (CRA) has been Los Angeles' public partner in housing, commercial, neighborhood and economic development. CRA is dedicated to revitalizing, refurbishing, and renewing economically underserved areas of Los Angeles. CRA's main task is to lend a hand-to investors willing to take risks for a more vibrant city, to neighborhood resident with renewed aspirations for their communities, and to those in need who strive to take part in the city's growing prosperity. CRA helps increase the supply of housing for low income and moderate-income families, provide infrastructure for commercial and industrial development and create jobs necessary to maintain acceptable levels of employment.

Redevelopment Obligations Trust / 927-9800-9811
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8170 000 Professional Services - 3,693 3,693 - 3,693 4,000 8330 000 Debt Service - Principal - - - 165,000 165,000 175,000 8331 000 Debt Service - Interest 55,222 48,050 40,800 31,500 31,500 21,600 <OPERATIONS & MAINTENANCE> 55,222 51,743 44,493 196,500 200,193 200,600 [227-7211] CRA Debt Service Total 55,222 51,743 44,493 196,500 200,193 200,600 Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Proceeds to Successor Agency - - - - 196,500 196,600
<OPERATIONS & MAINTENANCE> - - - - 196,500 196,600
927 - REDEV. OBLIGATIONS TRUST - - - - 196,500 196,600
2 - 267
2 - 268

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 239
Full-Time Authorized Positions
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
City Manager
City Manager 1 1 1 1 1
Deputy City Manager 0 0 1 1 1
Assistant to the City Manager 1 1 1 1 1
Management Analyst 0 0 1 1 1
Executive Assistant 1 1 0 0 0
Administrative Secretary 0 0 1 1 1
Total Funded Positions 3 3 5 5 5
Management Services
Management Services Director 0 0 1 1 1
Chief City Clerk 1 1 1 1 1
Human Resources Manager 1 1 0 0 0
Human Resources/Risk Manager 0 0 1 1 1
Principal Mgt. Analyst 2 2 0 0 0
Sr. Management Analyst 0 0 1 1 1
Management Analyst 2 2 2 2 0
Deputy City Clerk 1 1 1 1 1
Management Assistant 0 0 0 1 1
Sr. Human Resource Analyst 0 0 0 0 1
Human Resource Analyst 0 0 0 0 1
Human Resource Specialist 0 0 0 0 1
Total Funded Positions 7 5 7 8 9
Finance Department
Finance Director 1 1 1 1 1
Deputy Finance Director/Controller 0 0 0 0 1
Finance Manager 1 1 1 1 1
Accounting Manager 1 1 1 1 0
Accountant 0 1 1 2 2
Management Analyst 0 0 0 2 2
Management Assistant 1 1 2 0 1
Accounting Technician 1 1 0 0 1
Total Funded Positions 5 6 6 7 9
2 - 269

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 240
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Police Department
Police Chief 1 1 1 1 1
Deputy Chief of Police 0 1 1 1 1
Police Captain 2 0 0 0 0
Police Lieutenant 0 2 2 2 2
Police Sergeant 7 5 5 5 6
Corporal 5 6 6 6 6
Police Officer 21 21 21 21 21
Management Analyst 0 1 1 1 1
Senior Clerk 1 0 0 0 0
Support Services Assistant 1 0 0 0 0
Police Clerk I 0 0 0 0 1
Police Clerk II 4 4 4 4 4
Police Assistant II (Rotational) 0 1 1 1 1
Police Assistant 8 8 8 8 9
Parking Control Officer 3 3 3 3 3
Administrative Secretary 1 0 0 0 1
Total Funded Positions 54 51 51 53 57
Fire Department
Fire Chief 1 1 1 1 1
Division Chief 2 2 2 2 2
Fire Prevention Specialist 0 1 1 1 1
Fire Captian 3 3 3 3 3
Fire Engineer 6 6 6 6 6
Firefighter/Paramedic 9 9 9 9 9
Management Assistant 0 0 0 0 1
Total Funded Positions 21 22 22 22 23
Public Works
Administrative/Engineering Division
Public Works Director 1 1 1 1 1
Deputy Public Works Director 1 1 1 1 1
Deputy Director Water & Sustainability 1 1 1 0 0
Principal Engineer 0 0 0 0 1
Senior Civil Engineer 0 0 1 1 1
Associate Civil Engineer 1 1 1 1 1
Civil Engineering Assistant 1 1 1 1 1
Public Works Assistant 1 1 1 1 1
Public Works Inspector 1 1 2 2 2
Management Analyst 0 0 0 2 2
Management Assistant 1 1 1 1 1
Transportation Program Manager 0 0 0 1 0
2 - 270

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 241
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Public Works cont
Operations & Maintenance Division
Public Works Operation Manager 1 1 1 1 1
Facilities and Parks Supervisor 0 0 0 0 1
Parks Supervisor 1 1 1 1 0
Facilities Maintenance Supervisor 1 1 1 1 0
Street & Sewer Supervisor 1 1 1 1 1
Electrician 1 1 1 1 1
Senior Maintenance Worker 2 2 2 2 3
Building Maintenance Worker 2 2 2 2 2
Maintenance Worker I/II 5 5 5 6 6
Environmental & Sustainability Division
Environmental & Sustainability Manager 0 0 0 1 1
Water Conservation Analyst 1 1 1 0 0
Management Analyst 0 0 0 0 1
Water Division
Water Operations Manager 1 1 1 1 1
Water Operations Supervisor 0 0 0 0 1
Senior Water Utility Worker 1 1 1 1 1
Senior Water Production/Treatment Operator 1 1 1 1 1
Water Production/Treatment Operator 2 2 2 2 2
Water Utility Worker I/II 5 5 5 5 5
Total Funded Positions 33 33 35 38 40
Community Development
Community Development Director 1 1 1 1 1
Deputy Community Development Director 0 0 1 1 1
Planning Manager 0 0 1 1 1
Senior Management Analyst/Housing 0 0 0 1 0
Principal Management Analyst 2 2 1 0 0
Senior Planner 1 0 0 1 2
Associate Planner 0 1 3 2 2
Assistant Planner 0 1 1 1 1
Senior Community Improvement Coordinator 0 0 0 1 1
Community Improvement Coordinator 1 1 1 1 1
Film Liaison 1 1 1 1 1
Management Assistant 0 0 0 0 1
Administative Secretary 1 1 1 1 1
Management Assistant 0 0 0 0 0
Permit Counter Technician 0 0 0 1 1
Total Funded Positions 7 8 11 13 14
2 - 271

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 242
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Library
Library Director 1 1 1 1 1
Asst. Dir. Of Library Arts & Culture 1 1 0 0 0
Public Services Manager 1 1 1 1 1
Support Services Manager 1 1 1 1 1
Librarian 3 3 3 4 4
Library Technical Assistant 1 1 1 1 1
Library Clerk I 1 1 1 0 0
Library Clerk II 0 0 0 1 1
Administrative Secretary 1 1 1 1 1
Total Funded Positions 10 10 9 10 10
Community Services
Community Services Director 1 1 1 1 1
Deputy Community Services Director 0 0 1 1 1
Senior Services Supervisor 1 1 1 1 1
Youth Services Supervisor 1 1 1 1 1
Management Analyst 1 1 1 1 1
Management Assistant 0 1 1 1 1
Community Services Coordinator 1 1 1 0 1
Management Aide 1 0 0 0 1
Program Specialist 1 1 1 1 1
Transportation Driver 2 2 2 2 2
Total Funded Positions 9 9 10 9 11
Total Full-Time Authorized Positions 149 147 156 165 178 2 - 272

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 243
Part-Time Authorized Positions
Max 18 Hours Max 28 Hours
City Manager
Management Intern 1
Management Services
Management Assistant 1
Police Department
Police Cadets 3 3
Public Works
Public Works Intern 2
Management Intern 1
Community Development
Code Enforcement Officer 1
Management Assistant 1
Library
Librarian In-Charge 1 1
Substitute Librarians 12
Librarians - Children 2
Clerk II - Administration 2
Clerk II - Support Services 2
Clerk I - Support Services 3
Library Aides 10
Community Services
Management Aide - Seniors 1
Site Mgr - Seniors 1
Recreation Leader - Recreation 16 14
Recreation Leader - Seniors 3 2
Transit Driver - Transit 3
Management Intern - Transit 1
Camp Director - Recreation 1
Grand Total Part-Time 59 29
FY 2023/24
2 - 273
2 - 274

CITY OF SOUTH PASADENA POSITION DISTRIBUTION
PROPOSED BUDGET | FISCAL YEAR 2023-24 244
Position Distribution by Funding Source
Department/Position
101
General
205
Prop A
207
Prop C
233
Meas R
236
Meas M
210
Sewer
215
LLMD
239
Meas W
230
Gas Tax
500
Water
503
WaterE Total
City Manager
Asst. to the CM - 0.85 - - - - 0.05 - - - 0.10 1.00
Management Analyst - 0.85 - - - - 0.05 - - - 0.10 1.00
City Manager - 0.85 - - - - - - - 0.10 0.05 1.00
Deputy City Manager - 0.85 - - - - - - - 0.10 0.05 1.00 Admin Secretary - 1.00 - - - - - - - - - 1.00
City Manager Total - 4.40 - - - - 0.10 - - 0.40 0.10 5.00 Management Services
Mgmt Services Director - 0.93 - - - - 0.07 - - - - 1.00 Human Resource Analyst - 0.85 - - - - - - - - 0.15 1.00 Sr. Managment Analyst - 0.80 - - - - - - - - 0.20 1.00
HR & Risk Manager - 0.80 - - - - - - - - 0.20 1.00
Deputy City Clerk - 1.00 - - - - - - - - - 1.00
Chief City Clerk - 1.00 - - - - - - - - - 1.00
Sr. Human Resource Analyst - 0.85 - - - - - - - - 0.15 1.00 Human Resource Specialist - 0.85 - - - - - - - - 0.15 1.00 Management Services Total - 7.08 - - 0.07 - - - 0.85 8.00 Finance Department
Finance Director - 0.68 - - - - 0.12 - - - 0.20 1.00
Deputy Finance Director/Controller - 0.68 - - - - 0.12 - - - 0.20 1.00 Management Analyst - 0.45 - - - - 0.05 - - - 0.50 1.00
Management Analyst - 0.60 - - - - 0.05 - - - 0.35 1.00
Finance Manager - 0.68 - - - - 0.12 - - - 0.20 1.00
Accountant - 1.00 - - - - 0.10 - - - 0.90 2.00
Management Assistant - 0.45 - - - - 0.05 - - - 0.50 1.00 Accounting Technician I - 0.45 - - - - 0.05 - - - 0.50 1.00 Finance Total - 4.99 - - - - 0.66 - - - 3.35 9.00
Police Department
Police Chief - 1.00 - - - - - - - - - 1.00
Deputy Police Chief - 1.00 - - - - - - - - - 1.00
Police Lieutenant - 2.00 - - - - - - - - - 2.00
Police Sergeant (Office of Prof. Stds) - 1.00 - - - - - - - - - 1.00 Police Sergeant - 5.00 - - - - - - - - - 5.00
Corporal - 6.00 - - - - - - - - - 6.00
Police Officer - 21.00 - - - - - - - - - 21.00
Management Analyst - 1.00 - - - - - - - - - 1.00
Police Clerk II - 4.00 - - - - - - - - - 4.00
Police Clerk I - 1.00 - - - - - - - - - 1.00
Police Assistant II (Rotational) - 1.00 - - - - - - - - - 1.00 Police Assistant - 9.00 - - - - - - - - - 9.00
Parking Control Officer - 3.00 - - - - - - - - - 3.00
Administrative Secretary - 1.00 - - - - - - - - - 1.00
Police Department Total - 57.00 - - - - - - - - - 57.00 Fire Department
Fire Chief - 1.00 - - - - - - - - - 1.00
Division Chief - 2.00 - - - - - - - - - 2.00
Fire Prevention Specialist - 1.00 - - - - - - - - - 1.00 Fire Captian - 3.00 - - - - - - - - - 3.00
Fire Engineer - 7.00 - - - - - - - - - 7.00
Firefighter/Paramedic - 8.00 - - - - - - - - - 8.00
Management Assistant - 1.00 - - - - - - - - - 1.00
Fire Department Total - 23.00 - - - - - - - - - 23.00
Public Works
Director of PW - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 Principal Engineer - 0.50 - - - 0.20 0.05 0.05 - 0.20 1.00 Associate Civil Engineer - 0.30 - - - - 0.20 0.05 0.30 - 0.15 1.00 Building Maintenance Worker - 2.00 - - - - - - - - - 2.00 Electrician - 0.75 - - - - - - - - 0.25 1.00
Facilities and Parks Supervisor - 0.65 - - - - - 0.35 - - - 1.00 Envir. & Sustain. Mgr - 0.80 - - - - - - - - 0.20 1.00
Facility Maint Super - - - - - - - - - - - -
Maintenance Wkr. I/II - - - - - - 0.20 - - 1.80 - 2.00
Management Assistant - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 2 - 275

CITY OF SOUTH PASADENA POSITION DISTRIBUTION
PROPOSED BUDGET | FISCAL YEAR 2023-24 245
Department/Position
101
General
205
Prop A
207
Prop C
233
Meas R
236
Meas M
210
Sewer
215
LLMD
239
Meas W
230
Gas Tax
500
Water
503
WaterE Total
Public Works cont
Parks Supervisor - - - - - - - - - - - -
Public Works Asst. - 0.50 - - - 0.10 - 0.20 - - 0.20 1.00 Public Works Inspector - 0.20 - - - - 0.10 - 1.60 - 0.10 2.00 Senior Maintenance Wkr - 1.15 - - - - - 0.85 - - - 2.00 Senior Maintenance Wkr. - - - - - - 0.90 - - 0.10 - 1.00 Sr. Wtr Prod Treat Oper - - - - - - - - - - 1.00 1.00
Street Supervisor - - - - - - 0.10 - - 0.90 - 1.00
Water Prod/Treatmnt Oper - - - - - - - - - - 2.00 2.00
Water Utility Worker I/II - - - - - - - - - - 5.00 5.00 Senior Water Utility Worker - - - - - - - - - - 1.00 1.00 Wtr Operations Mgr - - - - - - - - - - 1.00 1.00
Wtr Operations Supervisor - - - - - - - - - - 1.00 1.00 Operations Manager - 0.60 - - - - - 0.40 - - - 1.00
Engineering Assistant - 0.30 - - - - 0.20 0.05 0.30 - 0.15 1.00 Maintenance Wkr II - 0.30 2.70 3.00
Maintenance Wkr I - - - - - - 0.10 - - 0.90 - 1.00
Management Analyst - - - - - - - - - - 1.00 1.00
Senior Civil Engineer - 0.30 - - - 0.20 0.05 0.05 0.20 - 0.20 1.00 Transportation Planning Mgr - - - 0.50 - 0.50 - - - - - 1.00 Deputy Director - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 Management Analyst - 1.20 - - - - 0.30 - 0.05 0.40 0.05 2.00 Public Works Total - 10.75 - 0.50 0.50 3.50 1.85 0.35 9.05 13.25 1.25 41.00 Community Development
Community Develop Dir - 1.00 - - - - - - - - - 1.00
Film Liaison - 1.00 - - - - - - - - - 1.00
Deputy Comm Dev Director - 1.00 - - - - - - - - - 1.00
Admin Secretary - 1.00 - - - - - - - - - 1.00
Planning Manager - 1.00 - - - - - - - - - 1.00
Associate Planner - 3.00 - - - - - - - - - 3.00
Sr. Community Improv. Coord. - 1.00 - - - - - - - - - 1.00 Community Improv. Coord. - 1.00 - - - - - - - - - 1.00
Senior Management Analyst - 1.00 - - - - - - - - - 1.00 Assistant Planner - 1.00 - - - - - - - - - 1.00
Management Assistant - 1.00 - - - - - - - - - 1.00
Planning Counter Technician - 1.00 - - - - - - - - - 1.00 Community Development Total - 14.00 - - - - - - - - - 14.00 Library
Library Director - 1.00 - - - - - - - - - 1.00
Public Services Manager - 1.00 - - - - - - - - - 1.00
Support Services Manager - 1.00 - - - - - - - - - 1.00
Library Technical Assitant - 1.00 - - - - - - - - - 1.00 Librarian - 4.00 - - - - - - - - - 4.00
Library Clerk II - 1.00 - - - - - - - - - 1.00
Administrative Secretary - 1.00 - - - - - - - - - 1.00
Library Total - 10.00 - - - - - - - 10.00
Community Services Department
Community Services Director 0.75 - 0.25 - - - - - - - - 1.00 Deputy Comm Svcs Director 0.25 - 0.75 - - - - - - - - 1.00 Community Services Supervisor - 2.00 - - - - - - - - - 2.00 Management Aide - 1.00 - - - - - - - - - 1.00
Management Analyst - - 1.00 - - - - - - - - 1.00
Management Assistant - - 1.00 - - - - - - - - 1.00
Program Specialist - 1.00 - - - - - - - - - 1.00
Community Services Coordinator - 1.00 - - - - - - - - - 1.00 Transportation Driver - - 2.00 - - - - - - - - 2.00
Community Services Total 6.00 - 5.00 - - - - - - - - 11.00 Total Full-Time Authorized Positions 137.22 - 5.00 0.50 0.50 4.33 1.85 0.35 9.05 17.85 1.35 178.00 2 - 276

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 246
Glossary of Budget Terms

APPROPRIATION
An authorization by the City Council to
make expenditures/expenses and to incur
obligations for a specific purpose within a
specific time frame.

ASSESSED VALUATION
A dollar value placed on real estate or other
property by the County of Los Angeles as a
basis for levying property taxes.

AUDIT
A view of the City's accounts by internal
audit staff or an independent auditing firm to
substantiate fiscal year-end funds, salaries,
reserves, and cash on hand.

BEGINNING/ENDING
(UNAPPROPRIATED) FUND BALANCE
Unencumbered resources available in a
fund from the prior/current fiscal year after
payment of the prior/current fiscal year's
expenditures/expenses. This is not
necessarily cash on hand.

BOND
Capital raised by a City by issuing a written
promise to pay a specific sum of money
(called the face value or principal amount)
at a specific date or dates in the future,
together with periodic interest at a special
rate. The most common types of bonds are
General Obligation, Revenue and Special
Tax bonds.

BUDGET
A fiscal plan of financial operation listing an
estimate of proposed applications or
expenditures/expenses and the proposed
means of financing them for a particular
time period. The budget is "Proposed" until
it has been approved by the City Council.

South Pasadena's budget covers one fiscal
year, from July 1 through June 30.

CAPITAL IMPROVEMENT
A permanent addition to the City's assets,
including the design, construction or
purchase of land, buildings or facilities, or
major renovations.

CAPITAL IMPROVEMENT PROGRAM
A financial plan of proposed capital
improvement projects with single- and
multiple-year capital
expenditures/expenses.

CAPITAL OUTLAY
A budget appropriation category which
budgets all equipment having a unit cost of
more than $1,000 and which has an
estimated useful life of over one year.

CAPITAL PROJECTS
Physical structural improvements with a
cost of $5,000 or more and which have an
estimated useful life of one year or more.

Examples include a new park, building
modifications or water system construction
and improvements.

CITY MANAGER’S BUDGET MESSAGE
A general discussion of the budget and
related financial issues.

DEBT SERVICE
Payment of the principal and interest on an
obligation resulting from the issuance of
bonds and notes.

DEBT SERVICE REQUIREMENTS
The amount of money required for paying
principal and interest on outstanding debt
and required contributions to accumulate
monies for future retirement of term bonds.

DEFICIT
An excess of expenditures or expenses
over revenues (resources).

DEPARTMENT
An organizational unit comprised of
divisions and programs. It is the basic unit
of service responsibility that encompasses a
2 - 277

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 247
broad mandate of related activities.

DIVISION
A sub-section within a department which
furthers the objectives of the City Council by
providing specific services or a product.

Divisions are comprised of one or more
programs.

ENCUMBRANCE
A legal obligation to pay funds, the
expenditure/expense of which has not yet
occurred. An encumbrance ceases when
the obligation is paid or is otherwise
terminated. Technically, encumbrances
lapse at year's end and require Council
action to re-appropriate funds to cover any
remaining encumbrances.

ENTERPRISE FUND
A type of fund established for the total costs
of those governmental facilities and services
that are operated in a manner similar to
private enterprises. Enterprise fund
activities are entirely or predominately selfsupporting. The City has three enterprise funds.

EXPENDITURE
The actual spending of governmental funds
set aside by an appropriation.

EXPENSE
The actual spending of proprietary funds
(Enterprise and Internal Service Fund types)
set aside by an appropriation.

FISCAL YEAR
A twelve-month period of time to which a
budget applies. South Pasadena's fiscal
year is July 1 through June 30.

FUND
An independent fiscal and accounting entity
used to record all financial transactions
related to the specific purpose for which the
Fund was created.

FUND BALANCE
The amount of financial resources available
for use. Similar to retained earnings, this
represents the excess of all prior year's
operating surpluses and deficits. This
includes cash on hand, and current assets
less current liabilities.

GENERAL FUND
The primary fund of the City, it is used to
account for all revenues and expenditures
of the City not legally restricted as to use.

The fund is used to account for the cost of
the City's general operations. Examples of
departments financed by the General Fund
include the City Council, Police, Fire, and
general government activities.

GOVERNMENTAL FUND
A type of fund that records revenues and
expenditures of typical government
activities. This fund type includes General,
Special Revenue, Debt Service and Capital
Project funds.

GRANT
Contributions, gifts of cash, or other assets
from another governmental entity to be used
or expended for a specific purpose, activity
or facility. An example is the Community
Development Block Grant (CDBG) provided
by the Federal Government.

INTERFUND TRANSFERS
Monies transferred from one fund to
another. Such money is transferred to
finance the operations of another fund or to
reimburse the fund for certain
expenditures/expenses.

MATERIALS, SUPPLIES AND SERVICES
Expenditures/expenses for materials,
supplies, and services which are ordinarily
consumed within a fiscal year and which are
not included in departmental inventories.

MUNICIPAL CODE
A book that contains the City Council
approved ordinances currently in effect.

The Code defines City policy with respect to
areas such as planning, etc.
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CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 248

OBJECTIVES
The expected results or achievements of a
budgeted activity.

OPERATING BUDGET
The annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt
service, capital outlay, and capital
improvements.

ORDINANCE
A formal legislative enactment by the City
Council that has the full force and effect of
law within City boundaries unless
preempted by a higher form of law. An
ordinance has a higher legal standing than
a resolution.

PROGRAM
A sub-section of a division which provides
specific services or a product; a program is
the smallest unit of service. There may be
one or more programs within a division.

RESERVE
An account used to record a portion of the
fund balance as legally segregated for a
specific use.

RESOLUTION
A special order of the City Council. A
resolution has a lower legal standing than
an ordinance.

RETAINED EARNINGS
The amount of financial resources available
for use in an Enterprise fund. Similar to
"Fund Balance", it represents the excess of
all prior years' surpluses and deficits.

REVENUES
An amount received by the City from taxes,
fees, permits, licenses, interest,
intergovernmental sources and other
sources during the fiscal year.

SALARIES, WAGES and EMPLOYEE

BENEFITS
Budgeted expenditure categories that
generally account for full time and part time
employees, overtime expenses, and all
employee benefits, such as medical and
dental insurance and retirement benefits.

SPECIAL REVENUE FUNDS
This fund type collects revenues that are
restricted by the City, County, State or
Federal Government as to how the City
might spend them.
2 - 279
2 - 280

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 249
Description of Funds
General Fund
101-General Fund – The General Fund is the primary operating fund of the City. The General Fund accounts for all financial resources except those required to be accounted for in another fund. That is, it is assumed that all of the City’s activities are reported in the General Fund unless there is a compelling reason to report an activity in some other fund type. Generally Accepted Accounting Principles (GAAP) prescribe that a government report only one general fund.

There are at least three compelling reasons to account for a particular activity in some type of fund other than the General Fund:
● GAAP Requirements. In certain instances, GAAP require the use of another fund type.

Examples of such requirements are found in reporting for resources that are required to be held in trust for employee pension plans, other postemployment benefit plans, or other employee benefit plans. The City does not have such plans. ● Legal Requirements. There may be legal requirements that a certain fund type be used to account for a given activity. Most special revenue sources that are legally restricted to expenditure for specified purposes (Capital Growth Fund, grants, local return of Proposition A and C, CDBG, Gas Taxes, etc.) fall into this accounting category. ● Financial Administration. The demands of sound financial administration may require the use of a fund other than the General Fund. For example, the City has found it appropriate to account for the Parking and Business Improvement Tax, and Mission Meridian Public Garage in this manner.

Internal Service Funds
Internal service funds account for activities that provide goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost-reimbursement basis. Funds included are:
103-Insurance Fund – To provide resources for general liability and workers’ compensation insurance claims.
106-Technology Surcharge Fund – To account for the funding collected through the City's Technology Fee Surcharge intended for acquiring and maintenance of a permitting software system.

Special Revenue Funds
Special revenue funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Funds included are:
201-MTA Pedestrian Improvement Fund – To account for MTA grants used for the Fair Oaks/Mission pedestrian improvement projects which include pedestrian accessibility, widened bikeways, landscaping, lighting modification and aesthetics. 2 - 281

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 250
205-Proposition “A” Local Return Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Proposition A in 1980. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
206-State and Local Recovery Fund (SLRF) – To account for all revenues and expenditures associated with this State fund.
207-Proposition “C” Local Return Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Proposition C in 1990. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
209-Carlyle Library Bequest – Carlyle donation
208-TEA/Metro Fund – To account for all revenues and expenditures associated with the TEA/Metro Fund. All revenues of this fund must be expended for transportation-related items. 211-CTC Traffic Improvement Grant Fund – To account for state and federal funding of street and intersection improvements relieving congestion at our busiest intersections. 213-SB2 Planning Grant –The SB 2 Planning Grant is a State grant to implement a new electronic permitting and case management system.
214-Rogan HR 5394 Grant Fund – To account for the revenue and expenditures associated with the 110 FWY Hook Ramp Project funded by Rogan grant. 215-Street Lighting and Landscaping Fund – To account for the costs associated with the City’s street lighting and median landscaping programs. These costs are deemed to benefit all property owners who are assessed their proportionate share of the costs. These assessments are placed on the property tax bill and collected and remitted to the City by the County of Los Angeles.
217-Public, Education, and Government Fund – To account for revenues and expenditures used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.
218-Clean Air Act Fund – To account for revenues and expenditures expended for air quality improvement projects as established by the South Coast Air Quality Management District. 219-CalRecycle Local Asst. Grant – Funds awarded to the City by CalRecyle for various payment programs and grants including, but not limited to: Used Oil Payment Programs, Beverage Container Recycling City/County Payment Programs, SB1383 Local Assistance Grants, Beverage Container Recycling Grants, Edible Food Recovery Grants, Greenhouse Gas Reduction Grants, Household Hazardous Waste Grant Programs, etc. Some programs require reimbursement to CalRecycle if all funds are not spent during the program/grant time period. 2 - 282

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 251
220-Business Improvement Tax (BIT) Fund – To account for business improvement tax returns collected by the City for specified purposes within the Parking and Business Improvement Area: (1) decoration of any public place, (2) promotion of public events; (3) furnishing of music; (4) general promotion of retail trade activities. 223-Gold Line Mitigation Fund – To account for the MTA’s funding for the improvements to the Gold Line Mission Street Station.
226-Mission Meridian Public Garage Fund – To account for the revenues and expenditures of the Mission Meridian Public Garage.
228-Housing Authority Fund – To account for the revenues and expenditures for the City of South Pasadena Housing Authority.
230-State Gas Tax Fund – To account for all state gas tax related revenues and expenditures, including street repair, reconstruction and maintenance. State law requires these gasoline taxes to be used to maintain the City’s street and highway system. 232-County Park Bond – To account for the revenues and expenditures for the County Park Bond related improvements.
233-Measure R Fund – To account for all revenues and expenditures associated with the City’s local return portion of the one-half cent sales tax approved by Measure R in 2009. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
234-LACMTA Measure M MAT Grant Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Measure M in 2016. All revenues of this fund must be expended for transportation-related items eligible under the Metro Active Transportation, Transit and First/Last Mile (MAT) Program. 236-Measure M Fund – To account for all revenues and expenditures associated with the City’s local return portion of the one-half cent sales tax approved by Measure M in 2016. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
237-Road Maintenance & Rehab Fund – To account for all revenues and expenditures associated with State Gas Tax SB1.
238-MSRC Grant Fund – To account for the revenues and expenditures for the Mobile Source Air Pollution Reduction Review Committee projects.
239-Measure W Fund – To account for all revenues and expenditures associated with improving conditions of storm water runoffs funded by parcel tax. 240-Measure M MSP –Multi-Year Subregional Program (MSP) Fund - To account for all revenues and expenditures associated with the Multi-Year Subregional Program portion of the one-half cent sales tax approved by Measure M in 2016. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission, as administered though the Arroyo Verdugo Communities Joint 2 - 283

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 252
Powers Authority Governing Board.
241-Measure H Fund – To account for the revenues and expenditures for the “Los Angeles County Plan to Prevent and Combat Homelessness” for the specific purpose of funding homeless services and short-term housing.
242-Prop C Exchange Fund – To account for all revenues and expenditures associated with competitive Metro Grant for eligible transportation projects. 243-Measure R - MIP –Mobility Improvement Projects (MIP) Fund : To account for all revenues and expenditures associated with transportation multimodal and safety enhancement projects, as approved Los Angeles County Metro, utilizing funding established for the former 710 North freeway project.
245-Bike and Pedestrian Paths Fund – To account for the revenues and expenditures for bike and pedestrian facilities improvements funded by the State of California Transportation Development Act.
247-SGVCOG Grant Fund – To account for the revenues and expenditures to implement the Slow Streets Program funded by San Gabriel Valley Slower, Safer Street Program. 248-BTA Grant Fund – To account for the revenues and expenditures for the Bicycle Transportation Account (BTA) grant funded by the Los Angeles County Metropolitan Transportation Authority. This grant was awarded to fund two projects from the City’s Bicycle Master Plan: the Mission Street Green Sharrow Lane Project and the South Pasadena Bicycle Parking Project.
249-Open Streets Grant Fund – To account for the revenues and expenditures for the open streets grant funded by the Los Angeles County Metropolitan Transportation Authority. The goals of the Open Streets Grant Program is to provide opportunities for 1) riding transit, walking and riding a bike, possibly for the first time, 2) to encourage future mode shift to more sustainable transportation modes, and for 3) civic engagement to foster the development of multi-modal policies and infrastructure at the city/community level. 255-Capital Growth Requirement Fund – To account for fees paid to the City for building development to be applied towards the costs of public facilities improvements. 260-Community Development Block Grant (CDBG) Fund – To account for the revenues and expenditures for Community Development Block Grant projects. 270-Asset Forfeiture Fund – To account for proceeds received from forfeiture in narcotics investigations allocated for law enforcement activities. 272, 273 & 274-Federal and State Public Safety Grant Funds – To account for the operations of various federal and state grants, including COPS grants, and Homeland Security grants. 275- Park Impact Fees Fund – To account for the proceeds of a development fee used for the purpose of park facilities improvements and related expenditures. 276-Historic Preservation Grant Fund – To account for revenues and expenditures related to 2 - 284

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 253
historic preservation grant funds.
277- Highway Safety Improvement Program Grant (HSIP) Fund – To account for revenues and expenditures related to street improvements funded by the grant. 278-LEAP Grant – The Local Early Action Planning (LEAP) grant is a State grant to fund a portion of the preparation of the 6th Cycle 2021-2029 Housing Element. 281-CA State Library Building Forward –To account for any grant funds awarded by the California State Library for the Building Forward Library Facilities Improvement Program.

Enterprise Funds
An enterprise fund may be used to report any activity for which a fee is charged to external users for goods or services. GAAP also require the use of an enterprise fund for any activity whose principal external revenue sources are used as the sole leverage for issuance of debt; if the cost of providing services must legally be recovered through fees or charges; or if the government’s policy is to establish activity fees or charges designed to recover the cost of providing service.
210 & 310-Sewer Fund – To account for the provision of sewer construction, maintenance and operation services to residents of the City.
295-Arroyo Seco Golf Course Fund – To account for revenues and expenses relating to the Golf Course.
500-Water Utility Enterprise Fund – To account for all the activities and operations of the Utility. The Utility has several functioning wells (in neighboring San Gabriel and San Marino), three functioning reservoirs, and maintains miles of water lines and transmission lines. 503-Water Efficiency Fund –Funds can only be used for water conservation projects and programs including, but not limited to: City and Metropolitan Water District rebate programs, water conservation assessments, education and awareness materials, workshops and community events, emergency drought preparedness, staff oversight of the programs, implementation of conservation goals as outlined in the Green Action Plan and Climate Action Plan, etc. Revenue is collected through a water efficiency fee of $0.14 per unit of water billed to all city water customers.
505-2016 Water Revenue Bonds Fund – To account for proceeds from the2016 Water Bond issuance. Proceeds from the bonds are to be used solely for water capital projects, and funds will be transferred over to the Water Fund as project expenses are drawn down. 506-SRF Loan - Water – Debit service for state water revolving fund loan. 510-Water & Sewer Impact Fees – To track water & sewer impact fees. 550-Public Financing Authority Fund – To account for debt service and related expenses of the 2013 Water Bond issuance.
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CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 254
Capital Projects Funds
Governments often find it useful to report major capital acquisition and construction separately from their ongoing activities. Separate reporting enhances an understanding of the government’s capital activities, and it helps to avoid the distortions in financial resources trend information that can arise when capital and operating activities are mixed. 104-Street Improvements Program Fund – To account for capital expenditures related to street improvements projects.
105-Facilities and Equipment Replacement Fund - To account the replacement costs of City vehicles and equipment.
108-SR110 General Fund Reserve Fund - To account for the capital expenditures related to improvement of transportation systems.
327-2000 Tax Allocation Bonds Fund – To account for capital expenditures for improvements funded by the bonds formerly held by the Successor Agency to the Community Redevelopment Agency.
400-Capital Improvement Projects Fund – To account for revenues and expenditures related to all capital improvement projects.

Fiduciary Funds
A fiduciary fund is used in governmental accounting to report on assets held in trust for others.

When financial statements are prepared for fiduciary funds, they are presented using the economic resources measurement focus and the accrual basis of accounting. 110-OPEB Trust Fund – Reserves to off-set future other post-employment benefit costs Successor Agency
Community Redevelopment Agency (CRA) has been Los Angeles' public partner in housing, commercial, neighborhood and economic development. CRA is dedicated to revitalizing, refurbishing, and renewing economically underserved areas of Los Angeles. CRA's main task is to lend a hand-to investors willing to take risks for a more vibrant city, to neighborhood resident with renewed aspirations for their communities, and to those in need who strive to take part in the city's growing prosperity. CRA helps increase the supply of housing for low income and moderate-income families, provide infrastructure for commercial and industrial development and create jobs necessary to maintain acceptable levels of employment. 227-CRA Debt Service Fund – To account for payments for Redevelopment Obligations 927-Redvelopment Obligations Trust – To account for proceeds to Successor Agency 2 - 286

CITY OF SOUTH PASADENA BUDGET ACCOUNTING
PROPOSED BUDGET | FISCAL YEAR 2023-24 255
Basis of Budget Accounting
The City of South Pasadena’s accounting records are maintained in full accordance with Generally Accepted Accounting Principles (GAAP), as established by the Governmental Accounting Standards Board (GASB).

The budget basis refers to when revenues and expenditures are recognized in the City’s accounts. Our annual budget is prepared on the same basis as the City’s Annual Comprehensive Financial Report (ACFR).

The modified accrual basis is followed in all governmental funds (General, Special Revenue, Debt Service and Capital). Under the modified accrual basis of accounting – wherein the measurement focus is placed on current financial resources rather than a determination of net income – revenues are recognized when they become measurable and available. The reported fund balance provides an indication of available, spendable resources. Expenditures are recognized generally when the related liability is incurred.

Enterprise Funds are accounted for using the accrual basis of accounting. This is an economic resources measurement focus. Revenues are recognized when they are earned, and expenses are recognized when incurred. The accrual basis focuses on net income, and the operating statements provide an indication of the economic net worth of the fund. For budgetary purposes, however, the reported fund balance is a calculation of liquid or near-liquid cash assets (current assets minus current liabilities).
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2 - 288

CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 256
GANN Limit
2 - 289
E:!C!hibitA
S.ou.·~ P :11ia den:1
Appi,opri:11ion s (G:11111) Li:mi: C:11.t:ul:di:on
Fiscal Year 2023-24
I ,\,ppi,opFhlion Limit
Piio.i- Year, O-i2- 3 Adopted Limit
.Y justment F2c .or.s:

Chmge in G .ifomia P,er C.apita Income (Note l )
Chmge in South Pasadena P,opulaiion ote 2)
Cuneut Year, 2023 -24! Appi-opriation Limit
II Appi,opl'i:11ionB Su.bj eet to Limirt
Estirmaied _023 -24 Revenues, All City Funds
Less: Non-Pi·oceeds of"fal!:e s (See E..-dnbit B)
Less: Exdus.·ons (See ExhibitC),
I otal City Appropriations Sabjeet to Limit
III Amouu:t 0.-er/(l" n dle1>) Lirmit (I - II)
n · TO • l City .\ppl.'Opl"i!:ltion~ M a % of Limit
Note I: ~ e m Ca!ifumia p,u ,c.apifa in.come, 4.44 ,
(Proi,,ili.eliJ )' tile State of CA · Depi!Itll:;mt of Fiomoe) Note : Som. P.iEadma !POJl1lLi . n ~cra;e, by O.i !l°h
To· I i!y popuLttion ,as of Ja!I!.'IW}' I, 202l is 2.6• 3. (Proi,,ili.eliJ b)' tile State of CA · Depi!Itll:;mt ofFiomoe) ].0444

0.99 ]
3],;56 ] 4

1.0382
$32 775,250
$73,55S,624
( I 393 62I)
(4!7 ,] 60)
$3 I 690843
(SI,084, 07)

96.69¾

CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 257
GANN Limit
Exhibit B
Non-Proceeds of Taxes
Fiscal Year 2023-24
Proceeds Nonproceeds
of Taxes of Taxes Total
101 General Fund
Property Tax 15,794,477 - 15,794,477
Library Special Tax 375,149 - 375,149
Sales Tax 6,093,321 - 6,093,321
PSAF Sales Tax (Exempted by Statute) - 384,712 384,712
Business License Tax 408,400 - 408,400
Utility Users Tax 4,352,462 - 4,352,462
Property Tax - VLF/Swap 3,905,907 - 3,905,907
Franchise Fees - 1,061,477 1,061,477
Real Property Transfer Tax 210,000 - 210,000
Licenses/Permits - 387,800 387,800
Fines/Penalties - 58,000 58,000
Use of Money and Properties - 1,345,014 1,345,014
Revenues from Other Agencies - 475,500 475,500
Current Services - 4,141,520 4,141,520
Other Revenues - 46,508 46,508
Reimbursement from Other Funds - 483,384 483,384
Total General Fund 31,139,716 8,383,915 39,523,631
Other Funds
103 Insurance Funds - 3,671,883 3,671,883
105 Facilities & Equipment Repair - 44,395 44,395
106 Technology Surcharge - 32,000 32,000
110 OPEB Trust Fund - 58,560 58,560
205 Local Transit (Prop A) - 821,973 821,973
207 Local Transit (Prop C) - 661,776 661,776
208 TEA/Metro Fund - 2,722 2,722
210 Sewer (Enterprise Fund) - 2,288,250 2,288,250
213 SB2 Planning Grant - 135,000 135,000
214 Rogan HR5394 Grant - 1,087,899 1,087,899
215 Lighting and Landscape Maintenance - 905,062 905,062 217 PEG Fees - 11,433 11,433
218 Clean Air (AB2766) - 36,011 36,011
220 Business Improvement Tax 60,000 31,875 91,875
223 Gold Line Mitigation - 1,139 1,139
227 SA-CRA - 196,600 196,600
228 Housing Authority - 49,427 49,427
230 State Gas Tax - 784,432 784,432
232 County Park Bond - 118,000 118,000
233 Measure R - 506,776 506,776
234 LACMTA Measure M MAT - 475,000 475,000
236 Measure M - 577,234 577,234
237 Road Maint. & Rehab (Applied to State's Limit) - 691,569 691,569 2 - 290

CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 258
GANN Limit
238 MSRC Grant - 246,925 246,925
239 Measure W - 257,722 257,722
240 Measure M MSP - 250,000 250,000
241 Measure H - 18,500 18,500
243 Measure R - MSP - 475,000 475,000
245 Bike & Pedestrian Path - 31,103 31,103
247 SGVCOG Grants - 45,000 45,000
255 Capital Growth - 70,877 70,877
260 CDBG - 427,381 427,381
270 Asset Forfeiture - 4,177 4,177
272 State COPS Grants - 233,566 233,566
275 Park Impact Fees - 174,757 174,757
276 Historic Preservation Grant - 101 101
277 HSIP Grant - 307,862 307,862
278 Housing Element Grant - 4,000 4,000
281 CA State Library Building Grant - 368,445 368,445
295 Arroyo Seco Golf Course (Enterprise) - 1,649,650 1,649,650 500 Water (Enterprise Fund) - 15,532,978 15,532,978
503 Water Efficiency Fund - 282,158 282,158
510 Water & Sewer Impact Fees - 209,172 209,172
927 Redevelopment Obligations Trust Fund - 196,600 196,600 Total Other Funds 60,000 33,974,993 34,034,993
Less Interesting Earnings from Nonproceeds of Taxes -2,240,558 -2,240,558 Subtotal All Funds 31,199,716 40,118,350 71,318,066
Interest Earnings 965,287 1,275,271 2,240,558
Total All Funds 32,165,003 41,393,621 73,558,624
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CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 259
GANN Limit
Exhibit C
Excluded Costs
Fiscal Year 2023-24
Category Amount
Federal Mandates
Social Security/Medicare 376,160
Non-Incidental Overtime - FLSA 98,000
474,160
Qualified Debt Service
-
Total Excluded Costs 474,160
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CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 260
GANN Limit
Exhibit D
Interest Earnings
Fiscal Year 2023-24
Category Amount
Non-Interest Tax Proceeds 31,199,716
Exclusions (474,160)
30,725,556
Total Non-Interest Budget 71,318,066
Tax Proceeds as Percent of Budget 43.08%
Interest Earnings 2,240,558
Amount of Interest Earned from Taxes 965,287
Amount of Interest Earned from Non-Taxes 1,275,271
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ATTACHMENT 2
Master Fee Schedule
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Fee No. Adopted Fee
FY23
Proposed Fee (CPI
Increase 5.1%)
1 Duplication - FPPC Regulations $0.10 $0.10
2 Digital Records Duplication (Formerly: Duplication - CD/DVD) $17.00 $17.00 3 Duplication - Photocopy $0.10 $0.10
4 Filing Fees - Candidates Nominations (Per CA Election Code Section 10228) $25.00 $25.00 5 Filing Fees - Initiative Petition (Per CA Election Code 9103 (b)) $200.00 $200.00 CAMP MED FEES:
6 Camp Med - Five Day Rate - 1st Child - Resident $169.00 $178.00 7 Camp Med - Five Day Rate - Each Additional Child - Resident $157.00 $165.00 8 Camp Med - Five Day Rate - 1st Child - Non-Resident $189.00 $199.00 9 Camp Med - Five Day Rate - Each Additional Child - Non-Resident $178.00 $187.00 10 Camp Med - Three Day Rate $104.00 $109.00
11 Camp Med - Three Day Rate - Each Additional Child $99.00 $104.00 12 Camp Med After School - Five Day Rate - 1st Child $101.00 $106.00 13 Camp Med After School - Five Day Rate - Each Additional Child $96.00 $101.00 14 Camp Med - Late Fee After First 5 Minutes - per minute $3.30 $3.50 FIELD AND OPEN SPACE RENTAL FEES:

Garfield / Arroyo Park:
15 Sport Fields -- Non-Profit (Less than 50% contributor) (per hr) $57.00 $60.00 16 Sports Fields -- Non-Profit (Contributor) (per hr) $0.00 $0.00 17 Sport Fields - Resident (per hr.) $45.00 $47.00
18 Sports Field - Non-Resident (per hr) $57.00 $60.00
19 Gazebo Rental - Resident (4 hr block) $90.00 $95.00
20 Gazebo Rental - Non-Resident (4 hr block) $134.00 $141.00 21 Picnic Areas -- Deposit for Groups > 50 Persons resident $50.00 $53.00 22 Picnic Areas -- Deposit for Groups > 50 Persons non-resident $61.00 $64.00 23 Tennis Courts -- Sports Teams -- OG & Garfield Parks - Per Hour $56.00 $59.00 24 Tennis Courts -- Instructions -- OG & Garfield Parks - Per Hour $56.00 $59.00 OG Rec Center Rental Fees:
25 Security Deposit $280.00 $294.00
26 Non-Profit (per hr) $33.00 $35.00
27 Resident (per hr) $33.00 $35.00
28 Non-Resident (per hr) $45.00 $47.00
29 Youth Groups - local (up to 2 hrs) $11.00 $12.00
Eddie Park House Rental Fees:
30 Security Deposit $280.00 $294.00
31 Non-Profit (per hr) $101.00 $106.00
32 Resident (per hr) $90.00 $95.00
33 Non-Resident (per hr) $112.00 $118.00
34 Event (4 hr block) Resident Only $169.00 $178.00
35 Youth Groups - local (up to 2 hrs) $11.00 $12.00
Garfield Youth House Rental Fees:
36 Security Deposit $280.00 $294.00
37 Non-Profit (per hr) $78.00 $82.00
38 Resident (per hr) $68.00 $71.00
39 Non-Resident (per hr) $112.00 $118.00
40 Event (4 hr block) Resident Only $169.00 $178.00
41 Youth Groups - local (up to 2 hrs) $11.00 $12.00
War Memorial Rental Fees:
42 Security Deposit $561.00 $590.00
43 War Memorial -- Non-Profits (per hr) $124.00 $130.00 44 War Memorial -- Resident (per hr) $112.00 $118.00
45 War Memorial -- Non-Resident (per hr) $146.00 $153.00 46 War Memorial -- Non-Profits -- Prime Time $197.00 $207.00 47 War Memorial -- Resident / Local Business (per hr) -- Prime Time $185.00 $194.00 48 War Memorial -- Non-Resident (per hr) -- Prime Time $219.00 $230.00 49 War Memorial -- Lower Floor -- Non-Profits (per hr) $96.00 $101.00 50 War Memorial -- Lower Floor -- Resident (per hr) $84.00 $88.00 51 War Memorial -- Lower Floor -- Non-Resident (per hr) $112.00 $118.00 52 War Memorial - Use of Kitchen (per event / use) $56.00 $59.00 53 War Memorial - Use of Kitchen - Prime Time $169.00 $178.00 Fee Title

CITY CLERK

COMMUNITY SERVICES
2 - 297
Senior Center Rental Fees:
54 Security Deposit $280.00 $294.00
55 Main Room - Non-Profits (per hr) $101.00 $106.00
56 Main Room - Resident (per hr) $90.00 $95.00
57 Main Room - Non-Resident (per hr) $112.00 $118.00
58 Conference Room -- Non- Profits (per hr) $33.00 $35.00 59 Conference Room -- Resident / Local Business (per hr) $33.00 $35.00 60 Conference Room -- Non-Resident (per hr) $45.00 $47.00 61 Kitchen Use (per event / use) $56.00 $59.00
Senior Center Programs:
62 Hot Meals - Senior 55 & Over / Disabled Persons $2.75 $3.00 63 Hot Meals - Persons Under 55 $5.00 $5.00
64 Home Delivered Meals - Senior 55 & Over / Disabled Persons $3.00 $3.50 65 Senior Center Membership - single person Over 55 $25.00 $25.00 66 Senior Center Membership - couples Over 55 $35.00 $35.00 67 Computer Lab Printing $0.20 $0.20
68 Leisure Classes - Seniors Varies Varies
69 Coffee $1.00 $0.50
Dial-A-Ride Fees:
70 Senior Resident (Registered) 55> $0.50 $0.50
71 Disabled Resident (Registered) $0.50 $0.50
72 Caregiver $0.00 $0.00
73 MTA Bus Pass - Senior 62 & Over $10.00 $10.00
74 MTA Bus Pass - Disabled Persons $10.00 $10.00
Miscellaneous Fees:
75 Breakfast with Santa Event $23.00 $24.00
76 Spring Family Event - Presale $11.00 $12.00
77 Spring Family Event - Day of Event $17.00 $18.00
78 Booth Rental - All Facilities - per booth $56.00 $59.00 79 Event -Vendor/Catering Booth - per vendor/ booth $112.00 $118.00 80 Leisure Classes Varies Varies
81 Refund Processing Fee $21.00 $22.00
82 Staff (Rental) $45.00 $47.00
83 Additional Staff (Alcohol) $45.00 $47.00
Building Fees:
84 Building Permit & Plan Check
See LA County
Fee Schedule
See LA County Fee
Schedule
Film Permit Fees:
85 Still photography - Per Day $149.00 $157.00
86 Motion Picture Photography - Per Day $595.00 $625.00 87 Student Films/ Public Service Announcements/ Educational Films - Per Day $23.00 $24.00 88 Handheld Video Crew with less than 20 people - Per Day $149.00 $157.00 Location / Hourly Fees:
89 Still Photography / Handheld Video Crew - On Public Right-Of-Way - Per Hour $84.00 $88.00 90 Student Filming On Public Right-of-way - per hour $17.00 $18.00 91 Street or Lane Closure - Per Hour $169.00 $178.00
92 Streets/Sidewalks/Alleys as Principal Site - Per Hour $169.00 $178.00 93 City Parking Lots - Per Hour $169.00 $178.00
94 City Building (Four Hour Minimum)/City Park - Per Hour $198.00 $208.00 95 Police (Eight Hour Minimum) - per hour $95.00 $95.00 96 Police Vehicles - per hour $23.00 $24.00
97 Fire (Eight Hour Minimum) - per hour $95.00 $95.00
98 Traffic Control Plan Review - per review $126.00 $132.00 99 Cancellation Fee $112.00 $118.00
Use Permits:
100 Conditional Use Permit $3,925.00 $4,125.00
101 Temporary Use Permit (non-profit) $258.00 $271.00
102 Temporary Use Permit $517.00 $543.00
103 CUP Modification $2,804.00 $2,947.00
Community Development
2 - 298
104 CUP with First Variance $5,048.00 $5,305.00
105 Parking Use Permit $1,978.00 $2,079.00
106 Administrative Use Permit $1,745.00 $1,834.00
Maps:
107 Tentative Parcel Map $4,164.00 $4,376.00
108 Tentative Tract Map $11,291.00 $11,867.00
109 Final Parcel / Tract Map Review $6,201.00 $6,517.00 Design Review:
110 Single Family Residence* $2,239.00 $2,353.00
111 Commercial - Single Sign $1,777.00 $1,868.00
112 Commercial - Sign Program $2,725.00 $2,864.00
Multi Family:
113 3-8 Units $3,359.00 $3,530.00
114 9-16 Units $4,478.00 $4,706.00
115 17-50 Units $5,038.00 $5,295.00
116 51-100 Units $5,598.00 $5,883.00
117 101 Units or More $6,717.00 $7,060.00
Commercial:
118 less than 2,000 sq ft $2,244.00 $2,358.00
119 2,001 - 10,000 sq ft $4,486.00 $4,715.00
120 10,000 + sq ft $6,730.00 $7,073.00
Cultural Heritage Commission Fees:
121 Cultural Hert. Comm. - Landmark Review $1,683.00 $1,769.00 C.H.C. Cert. of Approp. (incl. Demo)
122 Single-Family* $1,683.00 $1,769.00
Multi-Family:
123 3-8 Units $3,365.00 $3,537.00
124 9-16 Units $4,486.00 $4,715.00
125 17-50 Units $6,730.00 $7,073.00
126 51-100 Units $7,851.00 $8,251.00
127 101 Units or More $10,095.00 $10,610.00
Commercial:
128 less than 2,000 sq ft $3,365.00 $3,537.00
129 2,001 - 10,000 sq ft $5,608.00 $5,894.00
130 10,000 + sq ft $10,095.00 $10,610.00
131 Chair Review $992.00 $1,043.00
132 Historic Resource Evaluation $475.00 $499.00
Environmental Fees:

Flat Fees:
133 Negative Declaration Filing $317.00 $333.00
134 Mitigation Monitoring Inspection & Administrative Fee Actual Cost Actual Cost 135 Categorical Exemption (CEQA) - Filing $158.00 $166.00 Deposit-Based Fees:
136 Initial Environmental Study $5,608.00 $5,894.00
137 EIR $28,041.00 $29,471.00
Appeals:
138 Appeals (To Planning Commission or City Council) - Single Family* $1,121.00 $1,178.00 139 Appeal - Other Uses** $2,244.00 $2,358.00
140 Appeal Continuance $336.00 $353.00
Deposits:
141 Zoning Text & Map Amendments $11,216.00 $11,788.00
142 Specific Plan Application $11,216.00 $11,788.00
143 General Plan Amendment $22,433.00 $23,577.00
144 Specific Plan Amendment $22,433.00 $23,577.00
145 Development Agreement Review $11,216.00 $11,788.00
146 Planned Development $11,216.00 $11,788.00
Other Planning Applications:
147 Zoning Code Admin Modification $1,275.00 $1,340.00
148 Zoning Code Interpretation $1,030.00 $1,083.00
149 Application Withdrawl $1,979.00 $2,080.00
150 Lot Line Adjustment / Parcel Merger / Certificate of Compliance $2,244.00 $2,358.00 151 Hillside Development Review $2,244.00 $2,358.00
152 Hillside Development Review with Variance $3,365.00 $3,537.00 153 Variance - First $3,701.00 $3,890.00
154 Variance - Each Additional $2,611.00 $2,744.00
2 - 299
155 Vacation Easements, Alleys, Street $1,978.00 $2,079.00 156 Discretionary Time Extension Request $3,009.00 $3,162.00 157 Covenants $613.00 $644.00
158 Mills Act Contract $2,244.00 $2,358.00
Miscellaneous Fees:
159 Public Noticing Fee (Does Not Include Material / Mailing Costs) $320.00 $336.00 160 Garage/Yard Sale Permit $11.00 $12.00
161 Temporary Banners - Per Banner, Per Permit $56.00 $59.00 162 Zoning - Written Analysis of Conformance $790.00 $830.00 163 Zoning Verification Letter $119.00 $125.00
164 Zoning Clearance for Business License Review $70.00 $74.00 165 Re-Review - Per hour $173.00 $182.00
166 Pre-Application Meeting $336.00 $353.00
167 Planning Inspection Per Hour $173.00 $182.00
168 Changes / Modifications to Approved Plans (initiated by Applicant) - Single Family* $561.00 $590.00 169
Changes / Modifications to Approved Plans (initiated by Applicant) - All Other Uses** $2,244.00 $2,358.00
170 Administrative Citation (per Municipal Code) $561.00 $590.00 Surcharges:
171 General Plan Maintenance Fee (Percentage of Building Permit Fee) 15% 15% 172
Technology Surcharge (percentage applied to fire, building, engineering, and planning permits) 10% 10%
Miscellaneous Fees:
173 NSF Check Fee (CA Civil Code Section 1719) $25.00 $25.00 174 Credit Card Transaction Fee (Percentage of Transaction Cost) 0.25% 3% FIRE
Fire Emergency Medical Services:
175 Advance Life Support $2,299.00 LA County Rate
176 Basic Life support $1,533.00 LA County Rate
177 Treat No Transport $547.00 $547.00
178 Other EMS Fees LA County Fee LA County Fee
179 Paramedic Program - Residential $90.00 $95.00
180 Paramedic Program - Residential (6 months or less) $45.00 $47.00 181 Paramedic Program - Business $101.00 $106.00
182 Paramedic Program - Business (6 months or less) $50.00 $53.00 Standby Fees:
183 Engine Company - (Use or Standby) $634.00 $666.00
184 Ambulance $384.00 $404.00
185 Chief Officer Per Hr. - With 2 Hr. Min. $255.00 $268.00 Sprinkler Plan Check and Inspection:

Residential
186 New $577.00 $606.00
187 Remodel $411.00 $432.00
Commercial
New:
188 0 - 10,000 sq ft. $676.00 $710.00
189 10,000 - 25,000 sq ft. $890.00 $935.00
190 25,000 - 50,000 sq ft. $1,417.00 $1,489.00
191 50,000+ sq ft. $1,679.00 $1,765.00
Remodel/T.I.:
192 0 - 5,000 sq ft. $552.00 $580.00
193 5,000 - 10,000 sq ft. $774.00 $813.00
194 10,000 - 25,000 sq ft. $1,153.00 $1,212.00
195 25,000+ sq ft. $1,417.00 $1,489.00
196 Sprinkler - Extra Plan Check/ Site Visit - per check / visit $131.00 $138.00 Fire Alarms:

New: (# of Devices) - Commercial
197 1 - 25 Devices $354.00 $372.00
198 26-50 Devices $510.00 $536.00
199 51-100 Devices $577.00 $606.00
200 100+ Devices - Per Device $1,103.00 $1,159.00

FINANCE
2 - 300
Remodel/ T.I.: Commercial
201 1-5 Systems $288.00 $303.00
202 6-15 Systems $379.00 $398.00
203 16-50 Systems $510.00 $536.00
204 50+ Systems $708.00 $744.00
205 New Residential (Single Family)* $222.00 $233.00
206 Remodel Residential (Single Family)* $157.00 $165.00 207 Extra Plan Check/Site Visits $131.00 $138.00
208 Hydrostatic Test and Alarm Test $131.00 $138.00
209 Any Plan Check Not listed $131.00 $138.00
Hazmat Fees:
210 Hazmat Disclosure Level I LA County Fee LA County Fee 211 Hazmat Disclosure Level II LA County Fee LA County Fee 212 Hazmat Disclosure Level III LA County Fee LA County Fee 213 Hazmat Placard Start Up Cost LA County Fee LA County Fee 214 Hazmat Placard Updates LA County Fee LA County Fee
False Alarm Fees:
215 False Alarm - 1st Repsonse $0.00 $0.00
216 False Alarm - 2nd and 3rd Repsonse $169.00 $178.00
217 False Alarm - 4th and beyond $867.00 $911.00
Inspections:
218 Any Other Inspection Not Listed $131.00 $138.00
Annual Inspection of Apartments
219 3-8 Units $157.00 $165.00
220 9-16 Units $198.00 $208.00
221 17-50 Units $263.00 $276.00
222 51-100 Units $329.00 $346.00
223 101 Units or More $395.00 $415.00
Annual Inspection of Businesses
224 less than 2,000 sq ft $101.00 $106.00
225 2,001 - 10,000 sq ft $224.00 $235.00
226 10,000 + sq ft $508.00 $534.00
227 Additional Inspection (3rd Visit, 2nd Reinspection) $158.00 $166.00 228 Inspection (4th Visit and Subsequent) $217.00 $228.00 New Business Fire Inspection
229 less than 2,000 sq ft $67.00 $70.00
230 2,001 - 10,000 sq ft $131.00 $138.00
231 10,000 + sq ft $263.00 $276.00
Permits:
232 Permits - Event Tent $182.00 $191.00
233 Permits - Special Film Feuling Truck $142.00 $149.00 234 Permits - Any Other Required by Chief $307.00 $323.00 235 Permits - Fireworks Display $590.00 $620.00
Fire Reports:
236 Redacted $50.00 $53.00
237 Non-Redacted $9.00 $9.00
Miscellaneous Fees:
238 Investigation Cost Recovery Actual Cost Actual Cost 239 Witness Fees $169.00 $178.00
240 Record Research: Intensive, Interpretive - Per Half Hour $50.00 $53.00 241 Records: Duplication Per Page $0.10 $0.11
242 Underground Storage Tank Removal $526.00 $553.00
243 Clean Up, 1st Responder Actual Cost Actual Cost
Library Services Fees:
244 Replacement - Processing Fee $17.00 $10.00
245 Replacement of Library Item Actual Cost Actual Cost 246 Inter-Library Loan (Per Title) $5.00 $5.00
247 Library Asset Recovery Service Actual Cost Actual Cost Printing / Reproduction Fees:
248 Local History Collection Image - Commercial Use $119.00 $125.00 249 Local History Collection Image - Private Use - Resident $11.00 $12.00 250 Local History Collection Image - Private Use - Non-Resident $28.00 $29.00 251 Black & White $0.15 $0.15
252 Color Copies $0.50 $0.50

LIBRARY
2 - 301
Passport Fees:
253 Passport Photo - per photo $7.00 $7.00
254 Passport Execution Fee (Per US State Department) $35.00 $35.00 Community Room Rental Fees:
255 Community Room - Non-Profit Groups - Per Hr. (Min. 2 Hrs.) $112.00 $118.00 256 Community Room - Resident / Local Business - Per Hr. (Min. 2 Hrs.) $101.00 $106.00 257 Community Room -Non-Resident - Per Hr. (Min 2 Hrs.) $134.00 $141.00 258 Community Room - Non-Profit Groups - Primetime (Min. 2 Hrs.) $185.00 $194.00 259 Community Room - Resident / Local Business - Primetime (Min. 2 Hrs.) $174.00 $183.00 260 Community Room -Non-Resident - Primetime (Min 2 Hrs.) $207.00 $218.00 261 Community Room - Staff (Cleanup and Supervision) $45.00 $47.00 262 Community Room - Staff (Alcohol) $45.00 $47.00
263 Community Room - Security Deposit $280.00 $294.00
Equipment Rental Fees:
264 Audio/Visual Equipment Rental $67.00 $70.00
265 Equipment Rental - Baldwin Piano $40.00 $42.00
Penalties:
266 Display Vehicle for Sale $50.00 $50.00
267 Parking in Red Zone $50.00 $50.00
268 Parking in Yellow Zone $50.00 $50.00
269 Parking in White Zone $50.00 $50.00
270 Parking in Green Zone $50.00 $50.00
271 Parked on Parkway $50.00 $50.00
272 Parking Prohibited by Sign $50.00 $50.00
273 1 HR, 2 HR, 4HR Time Limited Parking $50.00 $50.00
274 Parking Outside Spaces $50.00 $50.00
275 Parked Over 72 Hours $50.00 $50.00
276 Parking Vehicle for Sale $50.00 $50.00
277 Washing, Servicing or Repairing Vehicle $50.00 $50.00 278 Selling from Motor Vehicle $50.00 $50.00
279 Parking Left Side of Roadway $50.00 $50.00
280 Parking Adjacent to Schools $50.00 $50.00
281 Exceeding 3% Grade/ Wheels Not Curbed $50.00 $50.00 282 Emergency No Parking $50.00 $50.00
283 Alley Parking - Sign Posted $50.00 $50.00
284 Parked on Private Property $50.00 $50.00
285 Parking on Public Property $50.00 $50.00
286 Parking on City Owned Off-street Facility $50.00 $50.00 287 Oversized Vehicle $50.00 $50.00
288 Unattended Trailer $50.00 $50.00
289 Overnight Parking $50.00 $50.00
290 City Parking Lot (2 HR Limit) $50.00 $50.00
Parking Pass Fees:
291 Parking 1 Year $137.00 $144.00
292 Parking - Senior Citizens (65 Years old min.) $110.00 $116.00 293 Parking - Alternate Fuel Vehicles $110.00 $116.00
294 Parking - Monthly Pass $33.00 $35.00
295 Parking - Replacement/ Transfer $18.00 $19.00
296 Parking - Daily Pass $2.30 $2.40
All Police Reports:
297 Redacted $98.00 $103.00
298 Non-Redacted - Non-Resident $25.00 $26.00
299 Non-Redacted - Resident $25.00 $26.00
False Alarm:
300 False Alarm 1st $0.00 $0.00
301 False Alarm 2nd - 3rd $169.00 $178.00
302 False Alarm 4th and beyond $618.00 $650.00
Reproduction:
303 Photo Reproduction - Per Photo $25.00 $26.00
304 Video/Audio Reproduction $98.00 $103.00
Miscellaneous Fees:
305 DUI Emergency Response Actual Cost Actual Cost
306 Records Check/ Clearance Letter $25.00 $26.00
307 Special Business Background Check $584.00 $614.00
POLICE
2 - 302
308 Impound Fee - Vehicle Release $144.00 $151.00
309 Juvenile Recovery Actual Cost Actual Cost
310 Firearms Storage & Release $33.00 $35.00
311 Citation Corrections/ Inspection Service (resident) $17.00 $18.00 312 Citation Corrections/ Inspection Service (non-resident) $42.00 $44.00 313 Fingerprint Services -- Per Three Cards $25.00 $26.00 314 Civil Subpoena
Fee set by
Courts Fee set by Courts
315 Duces Tecum Subpoena (Per CA Evidence Code) $15.00 $16.00 316 Booking Fee $155.00 $163.00
317 Tow Franchise Fee - per year $1,102.00 $1,102.00
318 CCW Application Fee $317.00 $317.00
319 CCW Clerical Fee $35.00 $35.00
320 Psychological Evaluation $150.00 $150.00
321 CCW Amendement Fee $20.00 $20.00
Water Fees:
322 Water Turn Off (After Hours) $163.00 $171.00
323 Water Turn On (After Hours) $163.00 $171.00
324 Water 24 Hour Door Hanger Fee $35.00 $37.00
325 Water Turn Off for Non-Payment*** $72.00 $76.00
326 Water - New/Change Account $112.00 $118.00
327 Water - Discontinue Service $112.00 $118.00
328 Water - Discontinue for Non-Compliance $217.00 $228.00 329 Water - Unauthorized Turn on $217.00 $228.00
330 Fire Flow Testing $579.00 $609.00
331 Temporary Meter Rental - Install $45.00 $47.00
332 Temporary Meter Rental - Move $112.00 $118.00
333 Temporary Meter Rental - Rental $86.00 $90.00
334 Inspection of Backflow Prevention Device $201.00 $211.00 335 Backflow Prevention Program Penalty $336.00 $353.00 336 Water Installation Inspection Fee $346.00 $364.00
Deposit-Based Fees:
337 Water Service Installation $5,608.00 $5,894.00
338 Water Meter installation $1,121.00 $1,178.00
339 Temporary Meter Rental $2,804.00 $2,947.00
Sewer Fees:
340 Sewer Connection/Inspection, Existing Lateral $393.00 $413.00 341 Sewer Connection/Inspection, Existing WYE $393.00 $413.00 342 Sewer Connection/Inspection, Saddle Connect $393.00 $413.00 343 Capping of Sewer Lateral $393.00 $413.00
344 Sewer Construction Fee - New Construction $777.00 $817.00 345 Sewer Spill in Public ROW Actual Cost Actual Cost
346 Fats, Oils, & Grease Permit Fee (annual) $159.00 $167.00 347 Fats, Oils, & Grease Inspection Fee (annual) Actual Cost Actual Cost 348 Fats, Oils, & Grease Mitigation Penalty (annual) $393.00 $413.00 PW Engineering:
349 Excavate - Utility Trenches <= 100 l.f. $642.00 $675.00 350 Excavations-Utility Trenches >= 100 l.f. $779.00 $819.00 351 Excavations-Utility Trenches > 100 l.f. - per l.f. $0.61 $0.64 352 Excavation-Utility Patches $575.00 $604.00
353 Concrete Sidewalk / Driveway Parkway / Permit $203.00 $213.00 354 Concrete Sidewalk / Driveway / Parkway Inspection $270.00 $284.00 355 Curb & Gutter Permit $203.00 $213.00
356 Curb & Gutter Inspection Flat Fee $270.00 $284.00
357 Curb Coring Base Permit $224.00 $235.00
358 Curb Coring Inspection Flat Fee $213.00 $224.00
359 Pavement Street & Alley $453.00 $476.00
360 Pavement Street & Alley Inspections Flat Fee $610.00 $641.00 361 Street/ROW Vacation/ Abandonment $5,991.00 $6,297.00 362 Public Improvement Inspection $542.00 $570.00
363 Public Works Plan Check Fee - Single Family* $561.00 $590.00 364 Public Works Plan Check Fee - Other Uses** $1,004.00 $1,055.00 365 Additional Plan Check/ Reviews Beyond 2 $168.00 $177.00

PUBLIC WORKS
2 - 303
366 Final Parcel Map Review $3,151.00 $3,312.00
367 Final Tract Map Review $3,151.00 $3,312.00
368 Final Map Amendment - Administrative $168.00 $177.00 369 Temp Encroachment - Dumpster $101.00 $106.00
370 Temp Encroachment - Southwest Hills $220.00 $231.00 371 Temp Encroachment - All Other $118.00 $124.00
Deposits (Time and Material):
372 Street Renaming Processing $5,608.00 $5,894.00
Miscellaneous Fees:
373 100 foot Radius Map & Mailing Lists $74.00 $78.00
374 Sidewalk Dining Permit/ Inspect, Initial $139.00 $146.00 375 Sidewalk Dining Permit/ Inspect, Renewal $105.00 $110.00 376 Sidewalk Rental Fee - Per Sq. Ft. $4.50 $4.70
377 Sidewalk Vendor Permit $149.00 $157.00
378 House Number Change $503.00 $529.00
379 Oversized/Overloads Permits (Per Transportation Code) $18.00 $19.00 380 Block Party Street Closure - Initial $299.00 $314.00 381 Block Party Street Closure - Renewal $112.00 $118.00 382 Blueprint/ Map Reproduction Actual Cost Actual Cost 383 Banner Installation & Removal $214.00 $225.00
384 Banner Installation - Initial $354.00 $372.00
385 Parade/ Special Event Staffing Hourly Rate Hourly Rate 386 No Parking Signs (temporary) $42.00 $44.00
Trees:
387 Tree Removal / Replacement Permit $346.00 $364.00
388 Private Property Tree Removal for Developments (3+ more trees) $480.00 $504.00 389 Tree Trimming Permit $71.00 $75.00
390 Inspection For Trimming or Removal $134.00 $141.00
391 Private Tree Trimming in Public ROW Actual Cost Actual Cost Newsrack:
392 Newsrack Permit - Initial $206.00 $217.00
393 Newsrack Permit - Annual Renewal $71.00 $75.00
394 Mission Meridian Village Parking (Daily) $3.00 $3.00 395 Mission Meridian Village Parking (Monthly) $50.00 $50.00 396 Mission Meridian Village Parking (Monthly Senior) $12.00 $12.00 Footnotes:
*Single Family: This term refers to single-family homes and duplexes (2 attached dwelling units) **Other Uses: This term refers to mutlifamily (3 or more units), Commercial, Mixed Use, or Legal Non-Conforming Use ***Water Turnoff for Non-Payment: This fee has a low income cap per SB 998.

Facility Rental Terms:

Non-Profit = Registered 501c(3) organization
Resident = South Pasadena Resident with South Pasadena Address or South Pasadena Based Business Non-Resident = Non-South Pasadena Based Resident or Business Prime Time (Community Services) = Begins at 3PM on Friday through Saturday at 12PM Prime Time (Library): Begins at 4PM on Friday through Sunday at 10PM

TRANSPORTATION
2 - 304
Fee Title CY 2023 Fee
Water Rates:

Water Services - Tier 1 $3.75
Water Services - Tier 2 $4.72
Water Services - Tier 3 $5.53
Waste Water Discharge $2.00
Meter Service Charges - 3/4" $94.28
Meter Service Charges - 1" $141.72
Meter Service Charges - 1 1/2" $260.33
Meter Service Charges - 2" $402.66
Meter Service Charges - 3" $734.73
Meter Service Charges - 4" $1,209.14
Meter Service Charges - 6" $2,395.14
Meter Service Charges - 8" $4,292.76
Efficiency Fee $0.14
Sewer Rates:

Single Family Fixed Charge (per EDU per bi-month) $30.45 Multi-Family Fixed Charge (per EDU per bi-month) $23.92 Commercial Flow Charge (per HCF of water) $2.01
Elementary Schools (per ADA per month) $0.23
Middle Schools (per ADA per month) $0.46
*Fees set per Resolution 7536 & 7537*
2 - 305
$1.64 per Sq Ft set by Ordinance No. 1985
$1.07 per Sq Ft set by Ordinance No. 1985
$7.65 per Sq Ft
$7.65 per Sq Ft > 250sqft
$2.95 per Sq Ft
Strong Motion Instrumentation Program – SMIP Varies
Public Art Development Fee - on-site 1% of total building valuation Public Art Development Fee - in lieu 1.5% of total building valuation set by Ordinance No. 2325 Other FEES:
set by Ordinance No. 2325
Gowth Mgmt, Park Impact Fee - Senior Housing set by Resolution No. 7466 Community Development
Pursuant to Section 2705, Chapter 8, Division 2 of the Public Resources Code of the State of California
Gowth Mgmt, Park Impact Fee - Residential Remodel set by Resolution No. 7466

GROWTH REQUIREMENT CAPITAL FEES
Growth Mgmt, Commericial/Industrial Development
Gowth Mgmt, Park Impact Fee - Residential NEW
Community Development
set by Resolution No. 7466
Growth Mgmt, Residential Development
2 - 306

BUSINESS
FEE TITLE CURRENT UNITS TERM IMPROVE. TOTAL

FEES TAX
Basic Business License Fees
RETAIL WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 RETAIL WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 WHOLESALE WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 WHOLESALE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 SERVICE WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 SERVICE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 MANUFACTURING WITH 1 EMPLOYEE $96.00 LICENSE YEAR $24.00 $120.00 MANUFACTURING WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $2.40 $12.00 PROFESSIONAL BUSINESSES $130.00 LICENSE YEAR $48.75 $178.75 PROFESSIONAL WITH ADDITIONAL PROF EMPLYS $70.00 BUSINESS YEAR $26.25 $96.25 PROFESSIONAL WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 BUSINESS BY VEHICLE $100.00 VEHICLE YEAR $37.50 $137.50 BUSINESSES WITH ADDITIONAL VEHICLES $40.00 VEHICLE YEAR $15.00 $55.00 CONTRACTOR $0-$4,999 $36.00 CONTRACT QTR $13.50 $49.50
CONTRACTOR $5,000-$49,999 $60.00 CONTRACT QTR $22.50 $82.50 CONTRACTOR $50,000+ $120.00 CONTRACT QTR $45.00 $165.00 BUSINESSES NOT CLASSIFIED $96.00 BUSINESS YEAR $36.00 $132.00 BUSINESSES NOT CLASS. WITH ADD. EMPLOYEE $9.60 EMPLOYEE YEAR $3.60 $13.20 Specialty Business License Fees
ADVERTISING STRUCTURES, SIGNS, DISPLAYS $360.00 SIGN YEAR ** $135.00 $495.00 BILLBOARD $24.00 BILLBOARD YEAR $9.00 $33.00
ADVERTISING VEHICLE $120.00 VEHICLE DAY $45.00 $165.00
ANTIQUE DEALER $96.00 LICENSE YEAR $36.00 $132.00
ANTIQUE DEALER W/ADD'L EMPLOYEE $9.60 LICENSE YEAR $3.60 $13.20 APARTMENTS, HOTELS, (3+DWELLING UNITS) $72.00 LICENSE YEAR $18.00 $90.00 ADDITIONAL UNITS OVER THREE $9.60 UNIT YEAR $2.40 $12.00 AUCTION $168.00 EVENT DAY ** $63.00 $231.00
BOARDING HOUSE $96.00 LICENSE YEAR ** $36.00 $132.00
BOWLING ALLEYS $62.40 LANE YEAR ** $23.40 $85.80
CANVASSERS $96.00 PERSON YEAR ** $36.00 $132.00
CANVASSERS $48.00 PERSON DAY ** $18.00 $66.00
CANVASSERS $72.00 PERSON QTR ** $27.00 $99.00
CHRISTMAS TREE WREATHS $168.00 LICENSE MONTH ** $63.00 $231.00 CIRCUS, CARNIVAL, MENAGERIE, RODEO $480.00 EVENT DAY ** $180.00 $660.00 TRAINED ANIMALS EXHIBITION $48.00 EVENT DAY ** $18.00 $66.00 FIREARMS $96.00 BUS LICENSE YEAR ** $36.00 $132.00
FORTUNE TELLING $400.00 LICENSE YEAR ** $150.00 $550.00 GARDNERS-FIRST VEHICLE $80.00 VEHICLE YEAR $30.00 $110.00 GARDNERS WITH ADDITIONAL VEHICLES $40.00 VEHICLE YEAR $15.00 $55.00 HOSPITALS (5 BEDS + ONE EMPLOYEE) $192.00 LICENSE YEAR $72.00 $264.00 HOSPITALS WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 HOSPITALS WITH MORE THAN 5 BEDS $9.60 BED YEAR $3.60 $13.20 LAUNDRY/DRY CLEANING $120.00 LICENSE YEAR $45.00 $165.00 LAUNDRY/DRY CLEAN. WITH ADD. EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 LAUNDRY/DRY CLEAN. WITH NONLOCAL TRUCK $120.00 TRUCK YEAR $45.00 $165.00 LAUNDRY/DRY CLEAN. W/ ADD. NONLCL TRUCKS $48.00 TRUCK YEAR $18.00 $66.00 MACHINES, GAMES, VENDING $72.00 MACHINE QTR $27.00 $99.00 THEATRES $1.92 SEAT YEAR $0.72 $2.64
SINGLE PRODUCTION $0.12 SEAT SHOW $0.05 $0.17
NRSRY/PRVT SCHL - NIGHT, 5 BEDS, 1 EMP $192.00 LICENSE YEAR $72.00 $264.00 NRSRY/PRVT SCHL - NIGHT, >5 BEDS $9.60 BED YEAR $3.60 $13.20 NRSRY/PRVT SCHL - DAY CARE ONLY $120.00 LICENSE YEAR $45.00 $165.00 NRSRY/PRVT SCHL - NITE/DAY, ADD EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 DAY CARE ONLY $120.00 LICENSE YEAR $45.00 $165.00
DAY CARE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 PATROLMAN $24.00 EMPLOYEE YEAR $9.00 $33.00
PATROL SYSTEM $168.00 LICENSE YEAR $63.00 $231.00
PAWNBROKER $240.00 LICENSE YEAR $90.00 $330.00
PAWNBROKER WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 PEDDLER (FOOT) $96.00 PERSON YEAR ** $36.00 $132.00

BUSINESS LICENSE FEES
Last update: Resolution No. 7105
2 - 307

BUSINESS
FEE TITLE CURRENT UNITS TERM IMPROVE. TOTAL

FEES TAX
PEDDLER (FOOT) $48.00 PERSON DAY ** $18.00 $66.00
PEDDLER (FOOT) $72.00 PERSON QTR ** $27.00 $99.00
PEDDLER (VEHICLE) $128.00 VEHICLE YEAR $48.00 $176.00
PUBLIC DANCE HALL-LONG TERM $960.00 FACILITY YEAR ** $360.00 $1,320.00 PUBLIC DANCE HALL WITH ADD. EMPLOYEES $9.60 EMPLOYEE TERM ** $3.60 $13.20 PUBLIC DANCE HALL-TEMPORARY $120.00 FACILITY MONTH ** $45.00 $165.00 SEARCHLIGHTS $48.00 MACHINE NIGHT $18.00 $66.00
SECONDHAND DEALERS $216.00 LICENSE YEAR $81.00 $297.00
SECONDHAND DEALERS WITH ADD. EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 SHARPENING TOOLS $24.00 LICENSE MONTH $9.00 $33.00
SALES-SHRFF,BNKRPTCY,ASSIGNEE-LONG TERM $480.00 LICENSE YEAR $180.00 $660.00 SALES-SHRFF,BNKRPTCY,ASSIGNEE-SHORT $96.00 LICENSE DAY $36.00 $132.00 SIDESHOW, RIDES, ETC $96.00 LICENSE DAY ** $36.00 $132.00 SKATING RINKS, SHOOTING GALLERY, RACETRK $360.00 LICENSE YEAR ** $135.00 $495.00 SKTNG, SHTNG, RCTRK WITH ADD, EMPLOYEES $9.60 EMPLOYEE YEAR ** $3.60 $13.20 TAXICAB DRIVERS $24.00 LICENSE YEAR $9.00 $33.00
TAXICAB OWNERS $120.00 CAB YEAR $45.00 $165.00
VENDERS (ITINERANT) $96.00 LICENSE YEAR ** $36.00 $132.00 VENDERS (ITINERANT) $48.00 LICENSE DAY ** $18.00 $66.00 VENDERS (ITINERANT) $72.00 LICENSE QTR ** $27.00 $99.00 VENDING MACHINES $32.00 MACHINE YEAR $12.00 $44.00
MASSAGE FILING FEE $100.00
FINGERPRINTS $42.00
PERMIT FEE $50.00 PERMIT YEAR
NEW BUS LIC APPLICATION/ IN-TOWN $34.00 APPLICATION YEAR NEW BUS LIC APPLICATION/ OUT-OF-TOWN $13.00 APPLICATION YEAR NEW BUS LIC APP/ OUT-OF-TOWN CONTRACTOR $25.00 APPLICATION YEAR BUISINESS LICENSE LISTING $9.00 REQUEST PLUS $0.10 per page *= Business Improvement Tax
set by Ordinance No. 1738
**= Permit Required
Last update: Resolution No. 7105

BUSINESS LICENSE FEES
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ATTACHMENT 3
Resolution Adopting the Fiscal Year 2023-24
Annual Operating and Capital Budgets
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RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2023-24

ANNUAL OPERATING AND CAPITAL BUDGETS
WHEREAS, the City Manager has submitted to the City Council a proposed annual operating and capital budgets for the Fiscal Year 2023-24; and WHEREAS, the City Council considered the recommended budget at a public meeting on June 7, 2023 and June 21, 2023; and
WHEREAS, copies of the recommended budget as presented by the City Manager are on file in the office of the City Clerk and such budget is made a part of this Resolution;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are hereby adopted by the City Council.

SECTION 2. That certain document entitled “City of South Pasadena Proposed Budget for the 2023-2024 Fiscal Year” (“Fiscal Year 2023-24 Budget”), which includes both the operating and capital improvement budgets, with proposed revenues and transfers in from other funds totaling $94,495,518 and expenditures and transfers out to other funds totaling $106,590,443, is hereby approved, adopted, and appropriated for Fiscal Year 2023-2024, beginning July 1, 2023 and ending June 30, 2024.

SECTION 3. The fund appropriations set forth shall be the maximum expenditures authorized for those funds.

SECTION 4. The City Council does hereby authorizes and approves the commitment of General Fund Balance for the specific purposes designated by the Fiscal Year 2023-24 Budget, and those committed amounts cannot be used for any other purpose unless the City Council removes or changes the specific use through the same formal action to establish the commitment.

SECTION 5. The City Council does hereby authorize and approve the number and classification of employees in the respective functions, departments and/or activities as set forth in the Fiscal Year 2023-24 Budget.

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RESOLUTION NO. XXX
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SECTION 6. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

SECTION 7. Pursuant to Government Code section 53901, the City Clerk of the City of South Pasadena shall file a copy of the adopted budget with the Los Angeles County Auditor-Controller within 60 days after the beginning of the 2023-2024 fiscal year.

PASSED, APPROVED AND ADOPTED ON this 21st day of June, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney 2 - 312
RESOLUTION NO. XXX
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I HEREBY CERTIFY the foregoing Resolution No. XXXX was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 21st day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mark Perez, Deputy City Clerk
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ATTACHMENT 4
Resolution Adopting the South Pasadena Capital Improvement Program: Fiscal Years 2023-2024 to 2027-2028
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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA ADOPTING THE CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEARS 2023-2024 TO 2027-2028, MAKING A FINDING OF

CONSISTENCY WITH THE GENERAL PLAN AND MAKING A FINDING

OF EXEMPTION UNDER CALIFORNIA ENVIRONMENTAL QUALITY
ACT GUIDELINES SECTION 15061(B)(3)

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA HEREBY FINDS, RESOLVES AND ORDERS AS FOLLOWS:

SECTION 1. The City Council of the City of South Pasadena desires to develop a proactive Capital Improvement Program to meet the community’s needs for future services, programs and facilities.

SECTION 2. The projects within the City of South Pasadena Capital Improvement Program - Fiscal Years 2023-2024 to 2027-2028 (“CIP”) are divided into the following general categories: General Buildings & Facilities; Housing Authority; Information Technology; Library; Community Services & Parks; Sewer; Stormwater; Streets; Sustainability; Transportation and Traffic; and Water.

SECTION 3. The City Council hereby finds that it can be seen with certainty that there is no possibility that the approval of the CIP may have a significant effect on the environment. The Capital Improvement Program is a prioritizing and funding allocation program and cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required environmental review is conducted at the time the physical improvements prioritized in the Capital Improvement Program are undertaken at a future unspecified date. Accordingly, the approval of this Capital Improvement Program is therefore exempt from the environmental review requirements of the California Environmental Quality Act pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations.

SECTION 4. Pursuant to the applicable provisions of the Government Code, a finding that the CIP is consistent with the City’s General Plan is required. As set forth in the CIP and the analysis therein for each project within the general categories listed above, the analysis demonstrates that all of these capital projects are consistent with the goals, policies and programs of the South Pasadena General Plan. The findings of consistency set forth in the CIP are incorporated herein by this reference.

SECTION 5. That certain document entitled “City of South Pasadena Capital Improvement Program - Fiscal Years 2023-2024 to 2027-2028,” a copy of which is in office of the City Clerk is hereby approved.

SECTION 6. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City. 2 - 317
PASSED, APPROVED AND ADOPTED ON this 21st day of June, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

South Pasadena City CouncilJune 21, 2023

South Pasadena City Council
June 21, 2023