Agenda packet, special meeting — South Pasadena City Council, June 21, 2023 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, JUNE 21, 2023
7:01 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
South Pasadena City Council June 21, 2023

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CLOSED SESSION AGENDA ITEMS
A. PUBLIC EMPLOYMENT – PERFORMANCE EVALUATION
Government Code Section 54957(b)(1)
Title: City Manager
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 773 Bonita Drive, APN 5310-021-902
i. 901 Bonita Drive, APN 5310-020-903
j. 885 Oneonta Drive, APN 5310-022-902; 5310-022-901; 5310-022-903 k. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
l. 808 Valley View Road, APN 5310-020-901
m. 822 Valley View Road, APN 5310-020-902
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

2. Cruz v. So. Pasadena (LASC Case No. 21STCV19706)

3. City of So. Pasadena vs. Hollywood, Arogant (LASC Case No. 23PDRO00243)

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Michael A. Cacciotti

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, JUNE 21, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. PRESENTATION OF A PROCLAMATION DECLARING THE WEEK OF JUNE 19 TO JUNE 24, 2023 AS NATIONAL MOSQUITO CONTROL AWARENESS WEEK

4. PRESENTATION OF A PROCLAMATION RECOGNIZING EL ADOBE FLORES IN THE CITY OF

SOUTH PASADENA

RECOGNITION/INTRODUCTION

5. STAFF INTRODUCTION
Library:

Jenny Reyes, Librarian

PRESENTATION
Regular Meeting Agenda June 21, 2023

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CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $17,792.76; GENERAL CITY WARRANTS IN THE AMOUNT OF $441,871.66; ONLINE PAYMENTS IN THE AMOUNT OF $91,021.02; TRANSFERS IN THE AMOUNT OF $60,000.00; VOIDS IN THE AMOUNT OF ($275.00); PAYROLL IN THE AMOUNT OF $797,319.90
Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. MONTHLY INVESTMENT REPORTS FOR APRIL 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for April 2023.

9. UPDATE ON THE REMOVAL OF RACIALLY RESTRICTIVE COVENANTS FROM CITYOWNED PROPERTIES Recommendation
It is recommended that the City Council receive and file an update on the removal of racially restrictive covenants from City-owned properties.

10. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JUNE 7, 2023 Recommendation
It is recommended that the City Council approve the minutes for the June 7, 2023, Regular City Council Meeting.

11. RECEIVE AND FILE FISCAL YEAR 2023-24 WATER AND SEWER CAPACITY CHARGES Recommendation
It is recommended that the City Council receive and file information related to the annual adjustment of Water and Sewer Development Impact Fees, also referred to as Water and Sewer Capacity Charges, for Fiscal Year (FY) 2023-2024.

PUBLIC HEARING

12. ADOPTION OF A RESOLUTION CONFIRMING AN ANNUAL LEVY AND COLLECTION OF

ASSESSMENTS FOR THE LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT (LLMD) FOR FISCAL YEAR 2023-2024
Regular Meeting Agenda June 21, 2023

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RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, CONFIRMING A DIAGRAM
AND THE FISCAL YEAR 2023-2024 ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS FOR CERTAIN

MAINTENANCE IN AN EXISTING LIGHTING AND

LANDSCAPING MAINTENANCE DISTRICT PURSUANT TO
THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS

AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA
Recommendation
It is recommended that the City Council, after receiving Public Hearing testimony, adopt the attached resolution confirming the annual levy and collection of assessments for the Lighting and Landscaping Maintenance District (LLMD) for Fiscal Year (FY) 2023-2024.

ACTION/DISCUSSION

13. REPORT ON THE MEASURES TAKEN TO ALLEVIATE THE CONDITIONS WHICH LED TO THE ADOPTION OF INTERIM URGENCY ORDINANCE NO. 2374 THAT ESTABLISHED THE

CURRENT MORATORIUM ON NO-FAULT JUST CAUSE EVICTIONS OF RESIDENTIAL

TENANCIES
Recommendation
It is recommended that the City Council adopt and issue the 10-Day Report regarding Interim Urgency Ordinance No. 2374 that imposed a moratorium on no-fault just cause evictions of residential tenancies.

14. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR NOVEMBER 2, 2022, AND NOVEMBER 9, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the November 2, 2022, Special City Council Meeting; and

2. Approve the minutes for the November 9, 2022, Special Joint City Council and Planning Commission Meeting.

15. APPROVAL OF THE AGREEMENT WITH PARKWOOD LANDSCAPE MAINTENANCE, INC.

FOR AN ANNUAL AMOUNT UP TO $684,000 FOR LANDSCAPE MAINTENANCE SERVICES

FOR A TERM OF THREE YEARS
Recommendation
It is recommended that the City Council award an agreement to Parkwood Landscape Maintenance Inc. to provide Landscape Maintenance Services to City facilities, for an annual amount up to $684,000 for Fiscal Years 2023-2024, 2024-2025, and 2025-2026 and authorize the City Manager to execute the Agreement.

16. ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2023-2024 PROJECT LIST AND EXPENDITURE PLAN TO BE FUNDED BY SENATE BILL 1 (SB 1) ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Regular Meeting Agenda June 21, 2023

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RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, IDENTIFYING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation
It is recommended that the City Council:

1. Adopt a resolution approving the Fiscal Year (FY) 2023-2024 project list and expenditure plan for the Senate Bill 1 (SB 1) Road Repair and Accountability Act of 2017 (SB 1) to be funded through the State’s Road Maintenance and Rehabilitation Account (RMRA); and

2. Authorize the City Manager and her designee, the Public Works Director, to sign the application and all related program documents.

PUBLIC COMMENT – CONTINUED

17. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

18. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

19. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm June 28, 2023 Special City Council Meeting 5:00 P.M.

June 28, 2023 Commissioner Congress at War Memorial Building 6:00 P.M.

July 19, 2023 Regular City Council Meeting 7:00 P.M.

August 16, 2023 Regular City Council Meeting 7:00 P.M.

Regular Meeting Agenda June 21, 2023

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AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on June 21, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 06/15/2023 /S/
Date Tiara Solorzano, Management Assistant 5j
Proclamation Declaring the Week of June 19 to June 24, 2023 as National Mosquito Control Awareness Week
WHEREAS, the American Mosquito Control Association is dedicated to preserving the public’s health and wellbeing through the use of safe environmentally sound mosquito control programs since 1935; and
WHEREAS, the Los Angeles County Department of Public Health concluded San Gabriel Valley communities accounted for 41% of LA County’s West Nile virus human cases in 2021; and WHEREAS, excess numbers of mosquitoes decrease standards of living, diminish enjoyment of the outdoors, public parks and playgrounds, hinder outdoor work, and reduce property values; and

WHEREAS,

WHEREAS,
the threat of Aedes mosquitoes in our community increases the risk of a local outbreak of dengue fever, Zika, yellow fever, and chikungunya; and
the City of South Pasadena in cooperation with the San Gabriel Valley Mosquito & Vector Control District has been involved in protecting public health from mosquito-borne illnesses; NOW, THEREFORE, I, Jon Primuth, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim June 19 to June 24, 2023 as National Mosquito Control Awareness Week. _________________________ ___6/21/2023__
Jon Primuth, Mayor Date
Item No. 3
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(IIY Of SOEID PASADENA

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Proclamation Recognizing El Adobe Flores
in the City of South Pasadena
WHEREAS, El Adobe Flores was built in 1839 on El Rancho Rincón de San Pascual, Alta California, México lands inhabited by indigenous Tongva people; and
WHEREAS, on January 11, 1847, El Adobe Flores was where California leaders under Comandante General José María Flores decided to negotiate a treaty peacefully ending bloody warfare with invading United States military forces and guaranteeing California residents rights equal to U.S. citizens; and WHEREAS, El Adobe Flores has been preserved for 184 years by successive owners as a ranch house, golf course clubhouse, tea house, real estate office and private residence; and WHEREAS, El Adobe Flores has been envisioned by photographers and artists since the 1800s, restored by architect Carleton Winslow in 1919 and painted by artist Norman Chamberlain in the 1920s; and WHEREAS, El Adobe Flores was recognized as the first City of South Pasadena Cultural Heritage Landmark in 1972 and by the National Register of Historic Places on June 18, 1973; NOW, THEREFORE, I, Jon Primuth, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim that the City of South Pasadena recognizes El Adobe Flores as a lasting example of the Mexican presence in California, and for flying the U.S. and Mexican flags recognizing California's bi-national development.

And further, that the McCloskey-Burzell Family be honored for their continued restoration, preservation and conservation of El Adobe Flores, its courtyard and native plant garden since 1967, as an outstanding contribution to South Pasadena's past, present and future.
_________________________ ___6/21/2023__
Jon Primuth, Mayor Date
Item No. 4
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CITY Of SOEIB PASADENA

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7 City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager
PREPARED BY: Hsiulee Tran, Deputy Finance Director
I ITEM NO. - --I
SUBJECT: Approval of Prepaid Warrants in the Amount of $17,792.76; General City Warrants in the Amount of $441,871 .66; Online Payments in the Amount of $91,021.02; Transfers in the
Amount of $60,000.00; Voids in the Amount of ($275.00); Payroll in the Amount of $797,319.90
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 316737-316741 $ 17,792.76
ACH $ 0
Voids $ 0
General City Warrants:

Warrant# 316742-316844 $ 272,748.90
ACH $ 169,122.76
Voids $ (275.00)
Payroll Period Ending: 06/04/2023 $ 3,043.50
Payroll Period Ending: 06/09/2023 $ 794,276.40
Wire Transfers Out- To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out - To (Acct# 2413) $ 60,000.00 Wire Transfers Out- To (Acct# 1936) $ 0
Online Payments $ 91,021.02
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 1,407,730.34
Approval of Warrants
June 21, 2023

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
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Approval of Warrants
June 21, 2023

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Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 6/21/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 708.43 297,238.74
Insurance Fund 103 - 867.00
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 15,520.18 -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 1,368.50
SLFRF Fund 206 - -
Local Transit Return "C" 207 - 1,086.49
TEA/Metro 208 - -
Sewer Fund 210 - 26,400.09
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - -
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 26.86
County Park Bond Fund 232 - 1,485.38
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - 11,041.24
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 - 79,972.20
Water Efficiency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 1,564.15 22,385.16
-
Column Totals: 17,792.76 441,871.66
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 459,664.42
Payroll Period Ending: 06/04/2023 3,043.50
Payroll Period Ending: 06/09/2023 794,276.40
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 60,000.00
Wire Transfer Out - To Acct. # 1936 -
Online Payments 91,021.02
Voids - Prepaid -
Voids - General Warrant (275.00)
Grand Report Total: 1,407,730.34
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
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ATTACHMENT 2
Prepaid Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 06/13/2023 - 5:53PM
Check Number Check Date Amount
ADBVTO - Benvenuto, Adriana
316737 06/06/2023
Inv 129025
Line Item Date Line Item Description
06/05/2023 Void and Re-Issue Refund paid via Check # 316095. 135.00 Inv 129025 Total 135.00
316737 Total: 135.00
ADBVTO - Benvenuto, Adriana Total: 135.00
CSD3014 - Ca. State Disbursement Unit
316738 06/06/2023
Inv PR.05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 - Garnishment 814.15
Inv PR.05.12.2023 Total 814.15
316738 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
VRMZ7000 - Munoz, Valerie
316739 06/06/2023
Inv PR.05.12.2023
Line Item Date
05/10/2023 750.00
Line Item Description
PR Batch 51223.05.2023 - Garnishment
Inv PR.05.12.2023 Total 750.00
316739 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
ROTH6010 - Roth Staffing Companies, L.P.
0 06/06/2023
AP-Check Detail (6/13/2023 - 5:53 PM) Page 1
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Check Number Check Date Amount
Inv 16005925
Line Item Date Line Item Description
05/19/2023 Front Desk & Clerical Services for Finance - W/E 05/14/23. 1,336.86 Inv 16005925 Total 1,336.86
Inv 16008708
Line Item Date Line Item Description
05/26/2023 Front Desk & Clerical Services for Finance - W/E 05/21/23. 1,336.86 Inv 16008708 Total 1,336.86
Inv 16011507
Line Item Date Line Item Description
06/02/2023 Front Desk & Clerical Services for Finance - W/E 05/28/23. 1,588.86 Inv 16011507 Total 1,588.86
0 Total: 4,262.58
ROTH6010 - Roth Staffing Companies, L.P. Total: 4,262.58 SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 06/06/2023
Inv PR.05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 SPPOA - Union Dues 3,683.55 05/10/2023 PR Batch 51223.05.2023 SPPOA Insurance 2,381.01 Inv PR.05.12.2023 Total 6,064.56
0 Total: 6,064.56
SOU5435 - S.P. Police Officers Association Total: 6,064.56 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 06/06/2023
Inv PR.05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 SPPSEA - Union Dues 1,440.00 Inv PR.05.12.2023 Total 1,440.00
0 Total: 1,440.00
SOU5451 - S.P. Public Service Employees Association Total: 1,440.00 AP-Check Detail (6/13/2023 - 5:53 PM) Page 2
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Check Number Check Date Amount
SOU5230 - S.P.Firefighters L-3657
0 06/06/2023
Inv PR.05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 FFA Fire Rec Fees 90.00 05/10/2023 PR Batch 51223.05.2023 Fire Assn. Insurance 177.42 05/10/2023 PR Batch 51223.05.2023 Firefighters 3657 - Union 1,800.00 Inv PR.05.12.2023 Total 2,067.42
0 Total: 2,067.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,067.42
SSDV2018 - Sandoval, Sheila
0 06/06/2023
Inv PR.05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 - Garnishment 956.03
05/10/2023 PR Batch 51223.05.2023 - Garnishment 110.63
Inv PR.05.12.2023 Total 1,066.66
0 Total: 1,066.66
SSDV2018 - Sandoval, Sheila Total: 1,066.66
RBTWILKI - Wilkins, Robert
316740 06/06/2023
Inv 132249
Line Item Date Line Item Description
06/05/2023 Refund Camp Med Summer Camp amount charged to wrong participant. 573.43 Inv 132249 Total 573.43
316740 Total: 573.43
RBTWILKI - Wilkins, Robert Total: 573.43
Total: 17,173.80
AP-Check Detail (6/13/2023 - 5:53 PM) Page 3
7 - 13
Accounts Payable
Check Detail
User: ealvarez
Printed: 06/13/2023 - 5:56PM
Check Number Check Date Amount
ENTERPRI - Enterprise FM Trust
316741 06/08/2023
Inv FBN4746655
Line Item Date Line Item Description
06/07/2023 PD Vehicle Lease Payment May 2023 7,760.09
Inv FBN4746655 Total 7,760.09
Inv FBN4770557
Line Item Date Line Item Description
06/07/2023 PD Vehicle Lease Payment June 2023 7,760.09
Inv FBN4770557 Total 7,760.09
316741 Total: 15,520.18
ENTERPRI - Enterprise FM Trust Total: 15,520.18
Total: 15,520.18
AP-Check Detail (6/13/2023 - 5:56 PM) Page 1
7 - 14
ATTACHMENT 3 General
City Warrant List
7 - 15

THIS PAGE

INTENTIONALLY

LEFT BLANK
7 - 16
Accounts Payable
Check Detail
User: ealvarez
Printed: 06/14/2023 - 3:30PM
Check Number Check Date Amount
ACHG2013 - A-Check Global
316742 06/21/2023
Inv 59-0705849
Line Item Date Line Item Description
04/28/2023 Pre-Employment Background Check Services 123.22 Inv 59-0705849 Total 123.22
316742 Total: 123.22
ACHG2013 - A-Check Global Total: 123.22
ACTSGV3 - Active San Gabriel Valley
316743 06/21/2023
Inv 2021085
Line Item Date Line Item Description
11/03/2021 South Pasadena Slow Streets - Pre-Design 5,725.00 Inv 2021085 Total 5,725.00
316743 Total: 5,725.00
ACTSGV3 - Active San Gabriel Valley Total: 5,725.00
AFLA7010 - AFLAC
0 06/21/2023
Inv 037780
Line Item Date Line Item Description
05/25/2023 Payment for Employee Optional Insurance - May 2023 1,326.65 Inv 037780 Total 1,326.65
0 Total: 1,326.65
AFLA7010 - AFLAC Total: 1,326.65
ALC4018 - Alco Target Company
316744 06/21/2023
AP-Check Detail (6/14/2023 - 3:30 PM) Page 1
7 - 17
Check Number Check Date Amount
Inv 71715
Line Item Date Line Item Description
05/18/2023 Police Training targets 110.25
Inv 71715 Total 110.25
316744 Total: 110.25
ALC4018 - Alco Target Company Total: 110.25
ALH0179 - Alhambra Car Wash
316745 06/21/2023
Inv April 2023
Line Item Date Line Item Description
05/08/2023 PD car washes April 2023 351.00
Inv April 2023 Total 351.00
316745 Total: 351.00
ALH0179 - Alhambra Car Wash Total: 351.00
ACMT2920 - All City Management Services, Inc.
316746 06/21/2023
Inv 85732
Line Item Date Line Item Description
05/17/2023 Crossing Guard Services April 30-May 13, 2023 11,283.89 Inv 85732 Total 11,283.89
316746 Total: 11,283.89
ACMT2920 - All City Management Services, Inc. Total: 11,283.89 ALL0197 - All Star Fire Equipment, Inc.
316747 06/21/2023
Inv 247458
Line Item Date Line Item Description
05/31/2023 Thorogood QR14 Firefighter Boots & Wildland Boots 3,968.44 Inv 247458 Total 3,968.44
Inv 247855
Line Item Date Line Item Description
05/25/2023 Thorogood QR14 Firefighter Boots & Wildland Boots 862.04 Inv 247855 Total 862.04
AP-Check Detail (6/14/2023 - 3:30 PM) Page 2
7 - 18
Check Number Check Date Amount
316747 Total: 4,830.48
ALL0197 - All Star Fire Equipment, Inc. Total: 4,830.48 DVDALRED - Allred, David
316748 06/21/2023
Inv 0387
Line Item Date Line Item Description
05/31/2023 Fire Dept. Custom Specialty Helmet Shields Qty # 26 3,770.00 Inv 0387 Total 3,770.00
316748 Total: 3,770.00
DVDALRED - Allred, David Total: 3,770.00
AMDA6710 - Almeda, Jose L.
316749 06/21/2023
Inv 12008
Line Item Date Line Item Description
06/01/2023 Work Boots Reimbursement FY 22-23 250.00
Inv 12008 Total 250.00
316749 Total: 250.00
AMDA6710 - Almeda, Jose L. Total: 250.00
AMAZONCP - Amazon Capital Services, Inc.
0 06/21/2023
Inv 14JG-RLCX-JYM3
Line Item Date Line Item Description
06/05/2023 Batteries for range 19.83
Inv 14JG-RLCX-JYM3 Total 19.83
Inv 1FQL-VT6R-L73T
Line Item Date Line Item Description
05/15/2023 HEPA Filters & cross-cut paper shredder 90.15 Inv 1FQL-VT6R-L73T Total 90.15
Inv 1LGG-6Y91-JWMQ
Line Item Date Line Item Description
06/05/2023 Office Supplies 29.37
AP-Check Detail (6/14/2023 - 3:30 PM) Page 3
7 - 19
Check Number Check Date Amount
Inv 1LGG-6Y91-JWMQ Total 29.37
Inv 1PY6-HJC4-4JWY
Line Item Date Line Item Description
05/16/2023 Office Supplies -9.69
Inv 1PY6-HJC4-4JWY Total -9.69
0 Total: 129.66
AMAZONCP - Amazon Capital Services, Inc. Total: 129.66
AME0229 - Ameritas
0 06/21/2023
Inv June 2023
Line Item Date Line Item Description
06/01/2023 Payment for EE Vision Plan Premium from Ameritas VSP 3,196.84 Inv June 2023 Total 3,196.84
Inv May 2023
Line Item Date Line Item Description
05/01/2023 Payment for EE Vision Plan Premium from Ameritas VSP 3,226.04 Inv May 2023 Total 3,226.04
0 Total: 6,422.88
AME0229 - Ameritas Total: 6,422.88
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) 316750 06/21/2023
Inv S5845842.001
Line Item Date
05/24/2023 75.46
Line Item Description
Fire Station Cleaning
Supplies
Inv S5845842.001 Total 75.46
Inv S5845842.002
Line Item Date
05/26/2023 168.08
Line Item Description
Fire Station Cleaning
Supplies
Inv S5845842.002 Total 168.08
316750 Total: 243.54
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) Total: 243.54 AP-Check Detail (6/14/2023 - 3:30 PM) Page 4
7 - 20
Check Number Check Date Amount
RIAL6501 - Arriola, Richard
316751 06/21/2023
Inv 5/28/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/28/2023 @ 4;55AM 17.42 Inv 5/28/2023 Total 17.42
Inv 5/28/2023 P2
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/28/2023 @ 2:03AM 17.42 Inv 5/28/2023 P2 Total 17.42
316751 Total: 34.84
RIAL6501 - Arriola, Richard Total: 34.84
ERCARRYO - Arroyo, Eric Jason
316752 06/21/2023
Inv 3067
Line Item Date Line Item Description
06/01/2023 As-needed background investigations for employment 1,500.00 Inv 3067 Total 1,500.00
316752 Total: 1,500.00
ERCARRYO - Arroyo, Eric Jason Total: 1,500.00
AT&T5006 - AT&T
316753 06/21/2023
Inv 130464796051723
Line Item Date Line Item Description
05/17/2023 AN 130464796 Service for 4/18/23 - 5/17/23 and 5/18/23 - 6/17/23 180.48 Inv 130464796051723 Total 180.48
316753 Total: 180.48
316754 06/21/2023
Inv 000019994315
Line Item Date Line Item Description
05/27/2023 AN: CLAPDSOPAS Service 3/27-4/26/23 & 4/27-5/26/23 601.30 Inv 000019994315 Total 601.30
AP-Check Detail (6/14/2023 - 3:30 PM) Page 5
7 - 21
Check Number Check Date Amount
Inv 000019999007
Line Item Date Line Item Description
05/27/2023 BAN 9391036943 Service 3/27-4/26/23 & 4/27-5/26/23 2,769.18 Inv 000019999007 Total 2,769.18
316754 Total: 3,370.48
ATCN9011 - AT&T Total: 3,550.96
AGSINC - Automated Gate Services, Inc.
316755 06/21/2023
Inv 92913694
Line Item Date Line Item Description
06/01/2023 Wilson Reservoir Gate Preventive Maintenance 738.00 Inv 92913694 Total 738.00
Inv 92913821
Line Item Date Line Item Description
06/01/2023 Graves Reservoir Gate Preventive Maintenance 482.00 Inv 92913821 Total 482.00
316755 Total: 1,220.00
AGSINC - Automated Gate Services, Inc. Total: 1,220.00
BAK0369 - Baker & Taylor Books
0 06/21/2023
Inv 2037221415
Line Item Date Line Item Description
12/21/2022 Library Books 75.71
Inv 2037221415 Total 75.71
Inv 2037373715
Line Item Date Line Item Description
04/03/2023 Library Books 231.03
Inv 2037373715 Total 231.03
Inv 2037425932
Line Item Date Line Item Description
05/10/2023 Library Books 757.03
Inv 2037425932 Total 757.03
AP-Check Detail (6/14/2023 - 3:30 PM) Page 6
7 - 22
Check Number Check Date Amount
Inv 2037428703
Line Item Date Line Item Description
05/05/2023 Library Books 980.20
Inv 2037428703 Total 980.20
Inv 2037439630
Line Item Date Line Item Description
05/12/2023 Library Books 905.28
Inv 2037439630 Total 905.28
Inv 2037455504
Line Item Date Line Item Description
04/27/2023 Library Books 1,611.86
Inv 2037455504 Total 1,611.86
Inv 2037458675
Line Item Date Line Item Description
05/10/2023 Library Books 797.81
Inv 2037458675 Total 797.81
Inv 2037463718
Line Item Date Line Item Description
05/04/2023 Library Books 205.15
Inv 2037463718 Total 205.15
Inv 2037465103
Line Item Date Line Item Description
05/03/2023 Library Books 670.23
Inv 2037465103 Total 670.23
Inv 2037465229
Line Item Date Line Item Description
05/04/2023 Library Books 683.32
Inv 2037465229 Total 683.32
Inv 2037476210
Line Item Date Line Item Description
05/05/2023 Library Books 1,248.20
Inv 2037476210 Total 1,248.20
Inv 2037479261
Line Item Date Line Item Description
05/04/2023 Library Books 478.15
AP-Check Detail (6/14/2023 - 3:30 PM) Page 7
7 - 23
Check Number Check Date Amount
Inv 2037479261 Total 478.15
Inv 2037481595
Line Item Date Line Item Description
05/04/2023 Library Books 423.65
Inv 2037481595 Total 423.65
Inv 2037482881
Line Item Date Line Item Description
05/11/2023 Library Books 1,547.54
Inv 2037482881 Total 1,547.54
Inv 2037506234
Line Item Date Line Item Description
05/03/2023 Library Books 40.40
Inv 2037506234 Total 40.40
Inv 2037510773
Line Item Date Line Item Description
05/16/2023 Library Books 122.76
Inv 2037510773 Total 122.76
Inv 2037520439
Line Item Date Line Item Description
05/10/2023 Library Books 260.79
Inv 2037520439 Total 260.79
Inv 2037550768
Line Item Date Line Item Description
05/23/2023 Library Books 83.58
Inv 2037550768 Total 83.58
0 Total: 11,122.69
BAK0369 - Baker & Taylor Books Total: 11,122.69
BRDE6710 - Bardales Jr., Luis
316756 06/21/2023
Inv 12007
Line Item Date Line Item Description
06/01/2023 Work Boots Reimbursement FY 22-23 250.00
Inv 12007 Total 250.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 8
7 - 24
Check Number Check Date Amount
316756 Total: 250.00
BRDE6710 - Bardales Jr., Luis Total: 250.00
SHBE8032 - Bee, Shuny
316757 06/21/2023
Inv 9599
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Jeetkunedo 97.50 Inv 9599 Total 97.50
Inv 9654
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Taekwondo 5:15 97.50 Inv 9654 Total 97.50
Inv 9686
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Taekwondo 4:30 487.50 Inv 9686 Total 487.50
316757 Total: 682.50
SHBE8032 - Bee, Shuny Total: 682.50
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 06/21/2023
Inv 10041
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Senior Yoga Walk-Ins 144.00 Inv 10041 Total 144.00
Inv 9867
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Senior Yoga 215.20 Inv 9867 Total 215.20
0 Total: 359.20
DABN8267 - Bohan, Diana Total: 359.20
AP-Check Detail (6/14/2023 - 3:30 PM) Page 9
7 - 25
Check Number Check Date Amount
DBAR3011 - Brink's Incorporated
316758 06/21/2023
Inv 12282893
Line Item Date Line Item Description
05/01/2023 Armored Car Transportation 1,556.76
Inv 12282893 Total 1,556.76
Inv 12311809
Line Item Date Line Item Description
06/01/2023 Armored Car Transportation 759.58
06/01/2023 Armored Car Transportation 793.86
Inv 12311809 Total 1,553.44
Inv 5697974
Line Item Date Line Item Description
04/30/2023 Armored Car Transportation 48.07
Inv 5697974 Total 48.07
Inv 5769741
Line Item Date Line Item Description
05/31/2023 Armored Car Transportation 70.56
Inv 5769741 Total 70.56
316758 Total: 3,228.83
DBAR3011 - Brink's Incorporated Total: 3,228.83
PMAB8021 - Budka, Pamela Avry
316759 06/21/2023
Inv 10020
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Walk-In Senior Meditation 32.00 Inv 10020 Total 32.00
Inv 9850
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Senior Chair Yoga Walk-In 132.00 Inv 9850 Total 132.00
Inv 9987
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Senior Chair Yoga 80.00 Inv 9987 Total 80.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 10
7 - 26
Check Number Check Date Amount
Inv 9988
Line Item Date Line Item Description
05/31/2023 Contract Class Instructor - May 2023 Senior Meditation 96.00 Inv 9988 Total 96.00
316759 Total: 340.00
PMAB8021 - Budka, Pamela Avry Total: 340.00
PABUSTLO - Bustillo, Pablo
316760 06/21/2023
Inv INV066
Line Item Date Line Item Description
06/04/2023 Arroyo Park Electrical Repairs - Snack shack + Restrooms 2,160.00 Inv INV066 Total 2,160.00
316760 Total: 2,160.00
PABUSTLO - Bustillo, Pablo Total: 2,160.00
CAL5236 - CA Linen Services
316761 06/21/2023
Inv 2119362
Line Item Date Line Item Description
05/29/2023 Fire Department Linen Rental and Cleaning Services 109.38 Inv 2119362 Total 109.38
Inv 2121834
Line Item Date Line Item Description
06/01/2023 Fire Department Linen Rental and Cleaning Services 107.34 Inv 2121834 Total 107.34
316761 Total: 216.72
CAL5236 - CA Linen Services Total: 216.72
CAMERPL - California Metro Patrol & EMS, Inc.
316762 06/21/2023
Inv 3249
Line Item Date Line Item Description
04/07/2023 Security Services at City Hall - 3/27/23 thru 4/7/23 3,278.52 AP-Check Detail (6/14/2023 - 3:30 PM) Page 11
7 - 27
Check Number Check Date Amount
Inv 3249 Total 3,278.52
Inv 3250
Line Item Date Line Item Description
04/21/2023 Security Services at City Hall - 4/10/23 thru 4/21/23 3,288.80 Inv 3250 Total 3,288.80
Inv 3251
Line Item Date Line Item Description
05/05/2023 Security Services at City Hall - 4/24/23 thru 5/5/23 3,288.80 Inv 3251 Total 3,288.80
Inv 3452
Line Item Date Line Item Description
05/19/2023 Security Services at City Hall - 5/8/23 thru 5/19/23 3,288.80 Inv 3452 Total 3,288.80
316762 Total: 13,144.92
CAMERPL - California Metro Patrol & EMS, Inc. Total: 13,144.92 CAN0607 - Cantu Graphics Inc.
316763 06/21/2023
Inv 21536
Line Item Date Line Item Description
05/22/2023 PD Slow down campaign signs 496.13
Inv 21536 Total 496.13
Inv 21537
Line Item Date Line Item Description
05/10/2023 PD public outreach postcards 49.61
Inv 21537 Total 49.61
Inv 2538
Line Item Date Line Item Description
04/17/2023 Business cards for Sgt. Dubois 38.53
Inv 2538 Total 38.53
316763 Total: 584.27
CAN0607 - Cantu Graphics Inc. Total: 584.27
CWNC2501 - Carl Warren & Company
AP-Check Detail (6/14/2023 - 3:30 PM) Page 12
7 - 28
Check Number Check Date Amount
0 06/21/2023
Inv 2032760-2032781
Line Item Date Line Item Description
05/26/2023 Legal Matters 867.00
Inv 2032760-2032781 Total 867.00
0 Total: 867.00
CWNC2501 - Carl Warren & Company Total: 867.00
CAEN9297 - Carollo Engineers, Inc.
0 06/21/2023
Inv FB34873
Line Item Date
06/05/2023 18,091.50
Line Item Description
Development of Report Related to Sewer Consent Judgement Mar'23
Inv FB34873 Total 18,091.50
Inv FB36085
Line Item Date
06/05/2023 8,118.75
Line Item Description
Development of Report Related to Sewer Consent Judgment Apr'23 Inv FB36085 Total 8,118.75
0 Total: 26,210.25
CAEN9297 - Carollo Engineers, Inc. Total: 26,210.25
TIM4011 - Charter Communications
316764 06/21/2023
Inv 0029763042723
Line Item Date Line Item Description
04/27/2023 AN 8448 20 899 0029763 1422 Mission St CTRL ACCT 326.38 Inv 0029763042723 Total 326.38
Inv 0029763052723
Line Item Date Line Item Description
05/27/2023 AN 8448 20 899 0029763 1422 Mission St CTRL ACCT 326.38 Inv 0029763052723 Total 326.38
Inv 0052005042623
Line Item Date Line Item Description
04/26/2023 AN 8448 20 899 0052005 1414 Mission St CTRL ACCT 3,265.91 Inv 0052005042623 Total 3,265.91
AP-Check Detail (6/14/2023 - 3:30 PM) Page 13
7 - 29
Check Number Check Date Amount
Inv 0052005052623
Line Item Date Line Item Description
05/26/2023 AN 8448 20 899 0052005 1414 Mission St CTRL ACCT 3,265.91 Inv 0052005052623 Total 3,265.91
Inv 0070193050123
Line Item Date Line Item Description
05/01/2023 AN 8448 30 008 0070193 660 Stoney Drive 83.95 Inv 0070193050123 Total 83.95
Inv 0251967052223
Line Item Date Line Item Description
05/22/2023 AN 8448 30 008 0251967 1102 Oxley St. Sublease 508.22 Inv 0251967052223 Total 508.22
316764 Total: 7,776.75
TIM4011 - Charter Communications Total: 7,776.75
CHWCONST - Chawkins Communications Consulting, Inc.
316765 06/21/2023
Inv 1038
Line Item Date
06/04/2023 2,340.00
Line Item Description
Electrification Project/Stakeholder Coordination Services Jun'23
Inv 1038 Total 2,340.00
316765 Total: 2,340.00
CHWCONST - Chawkins Communications Consulting, Inc. Total: 2,340.00 CINTAS - Cintas Corporation
316766 06/21/2023
Inv 5160208392
Line Item Date Line Item Description
05/31/2023 Senior Ctr May First Aid Subscription/Supplies - FY2022-2023 119.75 Inv 5160208392 Total 119.75
Inv 9221842046
Line Item Date Line Item Description
05/23/2023 AED May Servicing - FY2022-2023 153.25
Inv 9221842046 Total 153.25
AP-Check Detail (6/14/2023 - 3:30 PM) Page 14
7 - 30
Check Number Check Date Amount
316766 Total: 273.00
CINTAS - Cintas Corporation Total: 273.00
JMCB6710 - Cipres Bravo, Jose Manuel
316767 06/21/2023
Inv 12006
Line Item Date Line Item Description
06/01/2023 Work Boots Reimbursement FY 22-23 250.00
Inv 12006 Total 250.00
316767 Total: 250.00
JMCB6710 - Cipres Bravo, Jose Manuel Total: 250.00
ALPD4010 - City of Alhambra Police Department
316768 06/21/2023
Inv S.P. 04/2023
Line Item Date Line Item Description
05/08/2023 Inmate housing for April 2023 2,752.00
Inv S.P. 04/2023 Total 2,752.00
316768 Total: 2,752.00
ALPD4010 - City of Alhambra Police Department Total: 2,752.00 COGL8180 - City of Glendale
316769 06/21/2023
Inv 23-1174
Line Item Date Line Item Description
04/11/2023 Computer/Phone Forensics DR# 22-14239 3,150.00 Inv 23-1174 Total 3,150.00
Inv 23-1176
Line Item Date Line Item Description
04/11/2023 Evidence swab and reference swab DNA processing DR 20-2170 1,600.00 Inv 23-1176 Total 1,600.00
316769 Total: 4,750.00
COGL8180 - City of Glendale Total: 4,750.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 15
7 - 31
Check Number Check Date Amount
SPMN3010 - City of South Pasadena
316770 06/21/2023
Inv 14044-05.17.23
Line Item Date Line Item Description
06/01/2023 Utility Bill statement for: Dog Park 451.86
Inv 14044-05.17.23 Total 451.86
Inv 19386-05.17.23
Line Item Date Line Item Description
06/01/2023 Utility Bill statement for Arroyo Park (Stoney Drive) 510.86 Inv 19386-05.17.23 Total 510.86
Inv 19387-05.17.23
Line Item Date Line Item Description
06/01/2023 Utility Bill statement for Arroyo Park(San Pasqual) 522.66 Inv 19387-05.17.23 Total 522.66
316770 Total: 1,485.38
SPMN3010 - City of South Pasadena Total: 1,485.38
CIV2123 - CivicStone, LLC
0 06/21/2023
Inv 2018-218
Line Item Date Line Item Description
05/21/2023 Caltrans Housing Consultant - March 2023 350.00 Inv 2018-218 Total 350.00
0 Total: 350.00
CIV2123 - CivicStone, LLC Total: 350.00
MNBL8170 - Crestline Software, LLC
0 06/21/2023
Inv INV1938
Line Item Date Line Item Description
05/01/2023 Contract Services & Lock Box (May 2023) 26,746.00 Inv INV1938 Total 26,746.00
Inv INV2095
Line Item Date Line Item Description
05/10/2023 Credit Card & Return Fees (April 2023) 8,215.02 Inv INV2095 Total 8,215.02
AP-Check Detail (6/14/2023 - 3:30 PM) Page 16
7 - 32
Check Number Check Date Amount
Inv INV2151
Line Item Date Line Item Description
05/10/2023 Printing & Postage Fees (april 2023) 2,113.58 Inv INV2151 Total 2,113.58
Inv INV2315
Line Item Date Line Item Description
06/01/2023 Contract Services & Lock Box (June 2023) 26,737.40 Inv INV2315 Total 26,737.40
0 Total: 63,812.00
MNBL8170 - Crestline Software, LLC Total: 63,812.00
CRSSTWN9 - Crosstown Electrical & Data Inc.
316771 06/21/2023
Inv 4620-005
Line Item Date Line Item Description
01/18/2023 Fair Oaks Ave. Traffic Signal Improvements Project 11,041.24 Inv 4620-005 Total 11,041.24
316771 Total: 11,041.24
CRSSTWN9 - Crosstown Electrical & Data Inc. Total: 11,041.24 DEL0771 - Delta Dental of California
316772 06/21/2023
Inv BE005522580
Line Item Date Line Item Description
06/01/2023 Employee Dental Premiums - June 2023 12,441.98 Inv BE005522580 Total 12,441.98
316772 Total: 12,441.98
DEL0771 - Delta Dental of California Total: 12,441.98
LEADMART - Demarest, Leah
316773 06/21/2023
Inv 05232023
Line Item Date Line Item Description
05/23/2023 Reimbursement for LAEDC 88 Cities Summit Expenses 69.82 AP-Check Detail (6/14/2023 - 3:30 PM) Page 17
7 - 33
Check Number Check Date Amount
Inv 05232023 Total 69.82
316773 Total: 69.82
LEADMART - Demarest, Leah Total: 69.82
DEM0777 - Demco Inc.
316774 06/21/2023
Inv 7307644
Line Item Date Line Item Description
05/10/2023 CD/DVD label strips 133.33
Inv 7307644 Total 133.33
316774 Total: 133.33
DEM0777 - Demco Inc. Total: 133.33
CHDHRJ - Dhanraj, Chelsea L.
316775 06/21/2023
Inv 131866
Line Item Date
06/01/2023 280.00
Line Item Description
Refund of deposit for the reservation of GYH.

Inv 131866 Total 280.00
316775 Total: 280.00
CHDHRJ - Dhanraj, Chelsea L. Total: 280.00
DIG0800 - Digital Telecommunications Corp
0 06/21/2023
Inv 47865
Line Item Date Line Item Description
04/14/2023 Technician Service Call for Library - Relocate 7 Extensions 210.00 Inv 47865 Total 210.00
Inv 48210
Line Item Date Line Item Description
05/25/2023 Technician Service Call for PW 626-403-7240 290.00 Inv 48210 Total 290.00
0 Total: 500.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 18
7 - 34
Check Number Check Date Amount
DIG0800 - Digital Telecommunications Corp Total: 500.00 DIV5011 - Diversified Inspections/ITL Inc.
316776 06/21/2023
Inv INDI63345
Line Item Date Line Item Description
03/30/2023 Safety inspection on 178 feet of Ground Ladder 1,094.71 Inv INDI63345 Total 1,094.71
316776 Total: 1,094.71
DIV5011 - Diversified Inspections/ITL Inc. Total: 1,094.71 DOO0805 - Dooley Enterprises Inc
316777 06/21/2023
Inv 62684
Line Item Date Line Item Description
05/31/2023 PD ammunition range equipment 8,372.18
Inv 62684 Total 8,372.18
316777 Total: 8,372.18
DOO0805 - Dooley Enterprises Inc Total: 8,372.18
WILLDNBE - Dunable, William F.
316778 06/21/2023
Inv 052306
Line Item Date Line Item Description
05/11/2023 Lidar certifications on 2 units and battery handle repair 330.00 Inv 052306 Total 330.00
316778 Total: 330.00
WILLDNBE - Dunable, William F. Total: 330.00
ELSRTIRE - El Sereno Tire Shop
316779 06/21/2023
Inv 1291
Line Item Date Line Item Description
05/22/2023 1 new tire, repair vehicle #78 168.81
Inv 1291 Total 168.81
AP-Check Detail (6/14/2023 - 3:30 PM) Page 19
7 - 35
Check Number Check Date Amount
Inv 1303
Line Item Date Line Item Description
05/23/2023 Repaired left & right rear tire for Dial-a-Ride 81 50.00 Inv 1303 Total 50.00
316779 Total: 218.81
ELSRTIRE - El Sereno Tire Shop Total: 218.81
EMRS4010 - Emergency Response Crime Scene Cleaning
316780 06/21/2023
Inv T2022-376
Line Item Date Line Item Description
05/28/2023 Clean-up of scene DR 23-14120 750.00
Inv T2022-376 Total 750.00
316780 Total: 750.00
EMRS4010 - Emergency Response Crime Scene Cleaning Total: 750.00 FDBC8025 - Fast Deer Bus Charter Inc.
316781 06/21/2023
Inv 159131
Line Item Date Line Item Description
05/22/2023 Senior Center Trip - Sherman Gardens & Library 1,368.50 Inv 159131 Total 1,368.50
316781 Total: 1,368.50
FDBC8025 - Fast Deer Bus Charter Inc. Total: 1,368.50
FED1109 - FedEx
316782 06/21/2023
Inv 8-129-10619
Line Item Date Line Item Description
05/12/2023 Shipments: background investigatons, lidar cert & uniform vendor 83.01 Inv 8-129-10619 Total 83.01
Inv 8-143-48440
Line Item Date Line Item Description
05/26/2023 Shipments for background investigator 25.70
Inv 8-143-48440 Total 25.70
AP-Check Detail (6/14/2023 - 3:30 PM) Page 20
7 - 36
Check Number Check Date Amount
316782 Total: 108.71
FED1109 - FedEx Total: 108.71
STEFLRES - Flores, Stephanie
316783 06/21/2023
Inv 132022
Line Item Date Line Item Description
06/01/2023 Patron requested refund, no longer needs Gazebo reservation. 67.00 Inv 132022 Total 67.00
316783 Total: 67.00
STEFLRES - Flores, Stephanie Total: 67.00
BRAS3010 - Foster & Foster Consulting Actuaries, Inc.
0 06/21/2023
Inv 22-288
Line Item Date Line Item Description
04/29/2022 CalPERS & OPEB Study 828.00
Inv 22-288 Total 828.00
Inv 22-340
Line Item Date Line Item Description
05/26/2022 GASB 75 Statement Report 2,500.00
Inv 22-340 Total 2,500.00
Inv 25973
Line Item Date Line Item Description
03/01/2023 2021/22 GASB 75 funding valuation 16,500.00
Inv 25973 Total 16,500.00
Inv 26200
Line Item Date Line Item Description
03/01/2023 Actuarial Presentation at 02/15/2023 City Council Meeting. 1,472.50 Inv 26200 Total 1,472.50
0 Total: 21,300.50
BRAS3010 - Foster & Foster Consulting Actuaries, Inc. Total: 21,300.50 AP-Check Detail (6/14/2023 - 3:30 PM) Page 21
7 - 37
Check Number Check Date Amount
GALL5011 - Galls, LLC
316784 06/21/2023
Inv 024282400
Line Item Date
04/25/2023 37.23
Line Item Description
Fire - Porraz - Belt Buckle, Nametag, Plain Tie
Bar
Inv 024282400 Total 37.23
Inv 024282628
Line Item Date Line Item Description
04/25/2023 Fire - Dunn - Wool 4 In Hand Tie 7.25
Inv 024282628 Total 7.25
Inv 024322758
Line Item Date Line Item Description
04/28/2023 Fire - Corrao - Belt, Wool Cap, Nametag, Tie Bar 126.53 Inv 024322758 Total 126.53
Inv 024322759
Line Item Date Line Item Description
04/28/2023 Fire - Anderson - Buckle, Wool Cap, Nametag, Plain Tie Bar 126.53 Inv 024322759 Total 126.53
Inv 024322760
Line Item Date Line Item Description
04/28/2023 Fire - Szenczi - Buckle, Nametag, Plain Tie Bar 38.57 Inv 024322760 Total 38.57
Inv 024322762
Line Item Date Line Item Description
04/28/2023 Fire - Larkin - Belt, Nametag, Plain Tie Bar 37.23 Inv 024322762 Total 37.23
Inv 024374195
Line Item Date Line Item Description
05/03/2023 Fire - Vazquez - Shirt, Belt Buckle, Nametag, Tie Bar, Oxford 324.93 Inv 024374195 Total 324.93
Inv 024374209
Line Item Date Line Item Description
05/03/2023 Fire - McLellan - Shirt, Buckle, Cap, Oxford. Nametag, Tie Bar 317.59 Inv 024374209 Total 317.59
AP-Check Detail (6/14/2023 - 3:30 PM) Page 22
7 - 38
Check Number Check Date Amount
Inv 024374210
Line Item Date Line Item Description
05/03/2023 Fire - Papadakis - Shirt, Buckle, Cap, Oxford, Nametag, Tie Bar 317.59 Inv 024374210 Total 317.59
Inv 024374259
Line Item Date Line Item Description
05/03/2023 Fire - Tobias - Shirt, Buckle, Oxford, Nametag, Tie Bar 228.70 Inv 024374259 Total 228.70
Inv 024374260
Line Item Date Line Item Description
05/03/2023 Fire - Benites - Shirt, Buckle, Cap, Oxford, Nametag, Tie Bar 317.59 Inv 024374260 Total 317.59
Inv 024386529
Line Item Date Line Item Description
05/04/2023 Fire - Carson - Shirt, Belt. Oxfords. Tie Bar 317.59 Inv 024386529 Total 317.59
Inv 024386530
Line Item Date Line Item Description
05/04/2023 Fire - Dunn - Belt, Oxford, Nametag, Tie Bar, Bades, Flat Button 570.96 Inv 024386530 Total 570.96
Inv 024386596
Line Item Date Line Item Description
05/04/2023 Fire - Hill - Shirt, Plain Tie Bar, Nametag 133.34 Inv 024386596 Total 133.34
Inv 024399381
Line Item Date Line Item Description
05/05/2023 Fire - Tregenza - Shirt, Buckle, Nametag, Plain Tie Bar 150.55 Inv 024399381 Total 150.55
Inv 024399666
Line Item Date Line Item Description
05/05/2023 Fire - Porraz - Wool 4 In Hand Tie 7.25
Inv 024399666 Total 7.25
Inv 024399668
Line Item Date Line Item Description
05/05/2023 Fire - Szenczi - Wool 4 In Hand Tie 7.28
AP-Check Detail (6/14/2023 - 3:30 PM) Page 23
7 - 39
Check Number Check Date Amount
Inv 024399668 Total 7.28
Inv 024399669
Line Item Date Line Item Description
05/05/2023 Fire - Larkin - Wool 4 In Hand Tie 7.25
Inv 024399669 Total 7.25
Inv 024420692
Line Item Date Line Item Description
05/08/2023 Fire - McLellan - Wool 4 In Hand Tie 7.34
Inv 024420692 Total 7.34
Inv 024420693
Line Item Date Line Item Description
05/08/2023 Fire - Papadakis - Wool 4 In Hand Tie 7.34
Inv 024420693 Total 7.34
Inv 024420694
Line Item Date Line Item Description
05/08/2023 Fire - Tobias - Wool 4 In Hand Tie 7.34
Inv 024420694 Total 7.34
Inv 024420695
Line Item Date
05/08/2023 7.34
Line Item Description
Fire - Benites - Wool 4 In
Hand Tie
Inv 024420695 Total 7.34
Inv 024420696
Line Item Date Line Item Description
05/08/2023 Fire - Carson - 4 Wool 4 In Hand Tie 7.34
Inv 024420696 Total 7.34
Inv 024420697
Line Item Date Line Item Description
05/08/2023 Fire - Corrao - Wool 4 In Hand Tie 7.34
Inv 024420697 Total 7.34
Inv 024420698
Line Item Date Line Item Description
05/08/2023 Fire - Anderson - Wool 4 In Hand Tie 7.34
Inv 024420698 Total 7.34
AP-Check Detail (6/14/2023 - 3:30 PM) Page 24
7 - 40
Check Number Check Date Amount
Inv 024420703
Line Item Date Line Item Description
05/08/2023 Fire - Hill - Wool 4 In Hand Tie 7.49
Inv 024420703 Total 7.49
Inv 024420704
Line Item Date Line Item Description
05/08/2023 Fire - Tregenza - Wool 4 In Hand Tie 7.34
Inv 024420704 Total 7.34
Inv 024431279
Line Item Date Line Item Description
05/08/2023 Bike patrol equipment for Officer Smith 316.99 Inv 024431279 Total 316.99
Inv 024452459
Line Item Date Line Item Description
05/10/2023 Fire - Szenczi - Shirts & Chest Embroidery 183.94 Inv 024452459 Total 183.94
Inv 024461610
Line Item Date Line Item Description
05/11/2023 Fire - Corrao - Poromeric Academy Oxford 78.15 Inv 024461610 Total 78.15
Inv 024461613
Line Item Date Line Item Description
05/11/2023 Fire - Treganza - Poromeric Academy Oxford 78.15 Inv 024461613 Total 78.15
Inv 024474567
Line Item Date Line Item Description
05/12/2023 Fire - Anderson - Poromeric Academy Oxford 78.15 Inv 024474567 Total 78.15
Inv 024474568
Line Item Date Line Item Description
05/12/2023 Fire - Porraz - Poromeric Academy Oxford 77.27 Inv 024474568 Total 77.27
Inv 024474569
Line Item Date Line Item Description
05/12/2023 Fire - Larkin - Poromeric Academy Oxford 77.27 AP-Check Detail (6/14/2023 - 3:30 PM) Page 25
7 - 41
Check Number Check Date Amount
Inv 024474569 Total 77.27
Inv 024474593
Line Item Date Line Item Description
05/12/2023 Fire - Dunn - Mens Essential Broadcloth L/S Shirt 18.46 Inv 024474593 Total 18.46
Inv 024474594
Line Item Date Line Item Description
05/12/2023 Fire - Porraz - Mens Essential Broadcloth L/S Shirt 18.46 Inv 024474594 Total 18.46
Inv 024474597
Line Item Date Line Item Description
05/12/2023 Fire - Szenczi - Mens Essential Broadcloth L/S Shirt 18.52 Inv 024474597 Total 18.52
Inv 024474598
Line Item Date Line Item Description
05/12/2023 Fire - Larkin - Mens Essential Boradcloth L/S Shirt 18.46 Inv 024474598 Total 18.46
Inv 024544520
Line Item Date Line Item Description
05/18/2023 Vest for Officer Gruenewald 861.72
Inv 024544520 Total 861.72
Inv 024557882
Line Item Date Line Item Description
05/19/2023 Vest for Officer Kim 861.72
Inv 024557882 Total 861.72
Inv 024596936
Line Item Date Line Item Description
05/24/2023 Fire - Porraz - Nomex Shirt, Chest Embroidery, Nomex Pants 514.41 Inv 024596936 Total 514.41
316784 Total: 6,341.84
GALL5011 - Galls, LLC Total: 6,341.84
EGGO4011 - Giron-Garrido, Elias
AP-Check Detail (6/14/2023 - 3:30 PM) Page 26
7 - 42
Check Number Check Date Amount
316785 06/21/2023
Inv 05/18-19/2023
Line Item Date Line Item Description
06/01/2023 PepperBall Reimbursement for Officer Giron 105.76 Inv 05/18-19/2023 Total 105.76
316785 Total: 105.76
EGGO4011 - Giron-Garrido, Elias Total: 105.76
GVRNTAGN - Government Training Agency
316786 06/21/2023
Inv 68389
Line Item Date
06/01/2023 622.00
06/01/2023 549.00
Line Item Description
Traffic Collision Investigations for Auto/Peds for Ofcr. Sanchez Traffic Collision Investigations Intermediate for Ofcr. Sanchez Inv 68389 Total 1,171.00
316786 Total: 1,171.00
GVRNTAGN - Government Training Agency Total: 1,171.00
ISGU4011 - Gutierrez, Issac
316787 06/21/2023
Inv 05/18-19/2023
Line Item Date Line Item Description
06/01/2023 PepperBall Reimbursement for Officer Gutierrez 111.92 Inv 05/18-19/2023 Total 111.92
316787 Total: 111.92
ISGU4011 - Gutierrez, Issac Total: 111.92
RIHZ6601 - Hernandez, Ricardo
316788 06/21/2023
Inv 5/24/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/24/2023 @ 7:15 10.05 Inv 5/24/2023 Total 10.05
Inv 5/27/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/27/2023 @ 2:10PM 8.52 AP-Check Detail (6/14/2023 - 3:30 PM) Page 27
7 - 43
Check Number Check Date Amount
Inv 5/27/2023 Total 8.52
Inv 5/27/2023 P2
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/27/2023 @ 9:15AM 10.05 Inv 5/27/2023 P2 Total 10.05
Inv 5/28/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/28/2023 @ 2:00AM 7.86 Inv 5/28/2023 Total 7.86
Inv 5/28/2023 P2
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/28/2023 @ 5:00AM 7.86 Inv 5/28/2023 P2 Total 7.86
316788 Total: 44.34
RIHZ6601 - Hernandez, Ricardo Total: 44.34
ADHA6116 - Herrera, Adam
316789 06/21/2023
Inv 5/14/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/14/2023 @ 5:30PM 26.86 Inv 5/14/2023 Total 26.86
316789 Total: 26.86
ADHA6116 - Herrera, Adam Total: 26.86
HDLC3010 - Hinderliter deLlamas & Associates
316790 06/21/2023
Inv SIN028388
Line Item Date Line Item Description
05/30/2023 Contract Services - Additional Audit Services 827.92 05/30/2023 Contract Services - Audit Services 1,859.49
05/30/2023 Contract Services - Sales Tax (april - june 2023) 1,293.02 05/30/2023 Contract Services - Additional Audit Services 1,373.24 Inv SIN028388 Total 5,353.67
316790 Total: 5,353.67
AP-Check Detail (6/14/2023 - 3:30 PM) Page 28
7 - 44
Check Number Check Date Amount
HDLC3010 - Hinderliter deLlamas & Associates Total: 5,353.67 CDPS1020 - ICC General Code
316791 06/21/2023
Inv GC0010893
Line Item Date Line Item Description
05/30/2023 Municipal Code Web Update 78.00
Inv GC0010893 Total 78.00
316791 Total: 78.00
CDPS1020 - ICC General Code Total: 78.00
CARRICNG - Inciong, Carrie
316792 06/21/2023
Inv 132040
Line Item Date Line Item Description
06/01/2023 Refund for recreational class, patron not interested. 88.00 Inv 132040 Total 88.00
316792 Total: 88.00
CARRICNG - Inciong, Carrie Total: 88.00
JSAR4011 - Jack's Auto Repair
316793 06/21/2023
Inv 18303
Line Item Date Line Item Description
05/19/2023 Oil change and fluid replacement unit #1405 100.23 Inv 18303 Total 100.23
Inv 18306
Line Item Date Line Item Description
05/25/2023 New Ignition coil on Veh, # 79 114.51
Inv 18306 Total 114.51
Inv 18309
Line Item Date Line Item Description
05/23/2023 New heater hose tee + rear rotors veh. # 79 473.52 Inv 18309 Total 473.52
AP-Check Detail (6/14/2023 - 3:30 PM) Page 29
7 - 45
Check Number Check Date Amount
Inv 18316
Line Item Date Line Item Description
05/26/2023 Vent solenoid replacement unit #1404 255.56
Inv 18316 Total 255.56
316793 Total: 943.82
JSAR4011 - Jack's Auto Repair Total: 943.82
JHA307 - John L. Hunter and Associates, Inc.
316794 06/21/2023
Inv SP1FOG12303
Line Item Date Line Item Description
05/24/2023 FOG Control Program: March 2023 155.00
Inv SP1FOG12303 Total 155.00
316794 Total: 155.00
JHA307 - John L. Hunter and Associates, Inc. Total: 155.00 JCRS5011 - Jones Coffee Roasters
316795 06/21/2023
Inv 60283
Line Item Date Line Item Description
05/22/2023 Fire Department Monthly Coffee Supplies 162.68 Inv 60283 Total 162.68
316795 Total: 162.68
JCRS5011 - Jones Coffee Roasters Total: 162.68
LPC4011 - Lynn Peavey Company
316796 06/21/2023
Inv 399367
Line Item Date Line Item Description
04/05/2023 Evidence room supplies 77.70
Inv 399367 Total 77.70
316796 Total: 77.70
LPC4011 - Lynn Peavey Company Total: 77.70
AP-Check Detail (6/14/2023 - 3:30 PM) Page 30
7 - 46
Check Number Check Date Amount
KVMC6710 - Machado, Kelvin
316797 06/21/2023
Inv 5/27/2023
Line Item Date Line Item Description
06/01/2023 Mileage Reimbursement - 05/27/2023 @ 11:40AM 21.88 Inv 5/27/2023 Total 21.88
316797 Total: 21.88
KVMC6710 - Machado, Kelvin Total: 21.88
VCMA6710 - Magana, Victor
316798 06/21/2023
Inv 12003
Line Item Date Line Item Description
06/01/2023 Work Boots Reimbursemnet FY 22-23 250.00
Inv 12003 Total 250.00
316798 Total: 250.00
VCMA6710 - Magana, Victor Total: 250.00
CHRMDLA - Mandala, Chris
316799 06/21/2023
Inv 300007792
Line Item Date Line Item Description
05/18/2023 Reimburse Membership for American Association of Code Enforce, 75.00 Inv 300007792 Total 75.00
316799 Total: 75.00
CHRMDLA - Mandala, Chris Total: 75.00
MAN5011 - Manhattan Stitching Co
316800 06/21/2023
Inv 93387
Line Item Date Line Item Description
05/24/2023 Community Services - Staff Jackets 400.00
05/24/2023 Community Services - Staff Jackets 800.00
05/24/2023 Community Services - Staff Jackets 157.65
Inv 93387 Total 1,357.65
316800 Total: 1,357.65
AP-Check Detail (6/14/2023 - 3:30 PM) Page 31
7 - 47
Check Number Check Date Amount
MAN5011 - Manhattan Stitching Co Total: 1,357.65
MAT5563 - Matt Chlor Inc
316801 06/21/2023
Inv 28710
Line Item Date Line Item Description
06/01/2023 Wilson Reservoir 172.65
Inv 28710 Total 172.65
316801 Total: 172.65
MAT5563 - Matt Chlor Inc Total: 172.65
MCM2352 - McMaster Carr Supply Co
316802 06/21/2023
Inv 97894105
Line Item Date
06/01/2023 102.86
Line Item Description
Urgent Replacement of damaged asphalt breaker for Water Dist.

Inv 97894105 Total 102.86
316802 Total: 102.86
MCM2352 - McMaster Carr Supply Co Total: 102.86
CHRMELE - Mele, Christy
316803 06/21/2023
Inv 132035
Line Item Date
06/01/2023 149.00
Line Item Description
Full refund of wk 2 of camp Med summer camp due to emergency Inv 132035 Total 149.00
316803 Total: 149.00
CHRMELE - Mele, Christy Total: 149.00
FMOR6710 - Morales, Felipe
316804 06/21/2023
Inv 12004
Line Item Date Line Item Description
06/04/2023 Work Boots Reimbursement FY 22-23 250.00
Inv 12004 Total 250.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 32
7 - 48
Check Number Check Date Amount
316804 Total: 250.00
FMOR6710 - Morales, Felipe Total: 250.00
MSWCLTN - MSW Consultants, Inc.
316805 06/21/2023
Inv 603
Line Item Date Line Item Description
05/24/2023 Professional Refuse and Waste Consulting Services. 28,635.00 Inv 603 Total 28,635.00
316805 Total: 28,635.00
MSWCLTN - MSW Consultants, Inc. Total: 28,635.00
MVCH3011 - MV Cheng & Associates Inc.
316806 06/21/2023
Inv 05/31/2023 A
Line Item Date Line Item Description
05/31/2023 Temporary Staffing Serivces - Senior Accountant - May 2023. 5,700.00 Inv 05/31/2023 A Total 5,700.00
Inv 05/31/2023 D
Line Item Date Line Item Description
05/31/2023 Temporary Staffing Serivces - Finance Director - May 2023. 27,440.00 Inv 05/31/2023 D Total 27,440.00
316806 Total: 33,140.00
MVCH3011 - MV Cheng & Associates Inc. Total: 33,140.00
PEG4590 - NUFIC
316807 06/21/2023
Inv May 2023
Line Item Date Line Item Description
05/31/2023 Premium for EE Benefits AD&D, Basic & Optional Coverage 1,011.15 Inv May 2023 Total 1,011.15
316807 Total: 1,011.15
PEG4590 - NUFIC Total: 1,011.15
AP-Check Detail (6/14/2023 - 3:30 PM) Page 33
7 - 49
Check Number Check Date Amount
IICC8025 - Occupational Health Centers of California
316808 06/21/2023
Inv 79188483
Line Item Date Line Item Description
05/04/2023 Medical Tests and Physicals for Transportation Department 122.00 Inv 79188483 Total 122.00
316808 Total: 122.00
IICC8025 - Occupational Health Centers of California Total: 122.00 PHS4011 - Pasadena Humane Society
316809 06/21/2023
Inv JUN2023SoPas
Line Item Date Line Item Description
06/02/2023 Animal Control Services June 2023 14,456.90
Inv JUN2023SoPas Total 14,456.90
316809 Total: 14,456.90
PHS4011 - Pasadena Humane Society Total: 14,456.90
PSLSV802 - Pasadena Live Scan Service
316810 06/21/2023
Inv 1214
Line Item Date Line Item Description
05/31/2023 Pre-Employment Live Scan Services - May 2023 750.00 Inv 1214 Total 750.00
316810 Total: 750.00
PSLSV802 - Pasadena Live Scan Service Total: 750.00
PWP4465 - Pasadena Water & Power
316811 06/21/2023
Inv 197068404705
Line Item Date Line Item Description
06/01/2023 Water Purchased from City of Pasadena March 2023 2,593.69 Inv 197068404705 Total 2,593.69
Inv 197081089770
Line Item Date Line Item Description
06/01/2023 Water Purchased from City of Pasadena May 2023 2,920.30 AP-Check Detail (6/14/2023 - 3:30 PM) Page 34
7 - 50
Check Number Check Date Amount
Inv 197081089770 Total 2,920.30
Inv 197579691236
Line Item Date Line Item Description
06/01/2023 Water Purchased from City of Pasadena April 2023 2,547.03 Inv 197579691236 Total 2,547.03
316811 Total: 8,061.02
PWP4465 - Pasadena Water & Power Total: 8,061.02
PHOE4610 - Phoenix Group Information Systems
316812 06/21/2023
Inv 042023184
Line Item Date Line Item Description
05/19/2023 Citations processed for the month of April 2023 4,293.30 Inv 042023184 Total 4,293.30
316812 Total: 4,293.30
PHOE4610 - Phoenix Group Information Systems Total: 4,293.30 PUWA8020 - Pure Water
0 06/21/2023
Inv 2024801
Line Item Date Line Item Description
06/01/2023 Fire - Drinking Water June 2023 66.24
Inv 2024801 Total 66.24
0 Total: 66.24
PUWA8020 - Pure Water Total: 66.24
QUI5869 - Quill Corporation
316813 06/21/2023
Inv 32337336
Line Item Date Line Item Description
05/05/2023 Under-Desk Computer Keyboard Trays 820.17
Inv 32337336 Total 820.17
316813 Total: 820.17
AP-Check Detail (6/14/2023 - 3:30 PM) Page 35
7 - 51
Check Number Check Date Amount
QUI5869 - Quill Corporation Total: 820.17
RLPADASS - Ralph Anderson & Associates
316814 06/21/2023
Inv INV-03426
Line Item Date Line Item Description
10/15/2021 Technical Assistance for HR Mgr., Senior Engineer, PD Assistant 675.00 Inv INV-03426 Total 675.00
Inv INV-04261
Line Item Date Line Item Description
06/07/2023 Professional Services - Recruitment for Deputy Police Chief 7,425.00 Inv INV-04261 Total 7,425.00
316814 Total: 8,100.00
RLPADASS - Ralph Anderson & Associates Total: 8,100.00
JORM4011 - Ramirez, Jose
316815 06/21/2023
Inv 05/31/2023
Line Item Date Line Item Description
06/01/2023 Record Sealing & Purging Training Reimbursement for Ramirez 59.45 Inv 05/31/2023 Total 59.45
316815 Total: 59.45
JORM4011 - Ramirez, Jose Total: 59.45
RGWA2980 - Rangwala, Kaizer
316816 06/21/2023
Inv 2301
Line Item Date Line Item Description
06/05/2023 Consultant: Community Engagement, Urban Design & Urban Planning 19,500.00 Inv 2301 Total 19,500.00
316816 Total: 19,500.00
RGWA2980 - Rangwala, Kaizer Total: 19,500.00
CBRICHRD - Richards, CB
316817 06/21/2023
AP-Check Detail (6/14/2023 - 3:30 PM) Page 36
7 - 52
Check Number Check Date Amount
Inv 131867
Line Item Date
06/01/2023 561.00
Line Item Description
Refund of deposit for the reservation of WMB.

Inv 131867 Total 561.00
316817 Total: 561.00
CBRICHRD - Richards, CB Total: 561.00
ACTM3010 - Robert Half International, Inc.
0 06/21/2023
Inv 0206086C
Line Item Date Line Item Description
06/08/2023 Professional Services - Temporary Staffing - May 2023 28,719.97 Inv 0206086C Total 28,719.97
0 Total: 28,719.97
ACTM3010 - Robert Half International, Inc. Total: 28,719.97 RON1111 - Ronnie, Matthew
316818 06/21/2023
Inv 05/15-18/23
Line Item Date Line Item Description
06/01/2023 Frontline Leadership Training Reimbursement for Sgt. Ronnie 155.05 06/01/2023 Frontline Leadership Training Reimbursement for Sgt. Ronnie 247.89 Inv 05/15-18/23 Total 402.94
316818 Total: 402.94
RON1111 - Ronnie, Matthew Total: 402.94
ROTH6010 - Roth Staffing Companies, L.P.
0 06/21/2023
Inv 16014319
Line Item Date Line Item Description
06/09/2023 Front Desk & Clerical Services for Finance - W/E 06/04/2023. 1,060.50 Inv 16014319 Total 1,060.50
0 Total: 1,060.50
ROTH6010 - Roth Staffing Companies, L.P. Total: 1,060.50 AP-Check Detail (6/14/2023 - 3:30 PM) Page 37
7 - 53
Check Number Check Date Amount
BENR8021 - Rushing, Ben
316819 06/21/2023
Inv 6162023
Line Item Date Line Item Description
05/25/2023 Senior Center entertainment for Father's Day 150.00 Inv 6162023 Total 150.00
316819 Total: 150.00
BENR8021 - Rushing, Ben Total: 150.00
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 06/21/2023
Inv PR 05.12.2023
Line Item Date Line Item Description
05/10/2023 PR Batch 51223.05.2023 PART TIME ASSN. DUES / FEE 224.00 Inv PR 05.12.2023 Total 224.00
0 Total: 224.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 224.00 SGVMC111 - San Gabriel Valley Medical Center
316820 06/21/2023
Inv 905641
Line Item Date Line Item Description
06/01/2023 Blood alcohol withdrawl 905641 48.00
Inv 905641 Total 48.00
Inv 905680
Line Item Date Line Item Description
05/01/2023 Blood alcohol withdrawl 905680 48.00
Inv 905680 Total 48.00
Inv 906253
Line Item Date Line Item Description
06/01/2023 Blood alcohol withdrawl 906253 48.00
Inv 906253 Total 48.00
Inv 906290
Line Item Date Line Item Description
06/01/2023 Blood alcohol withdrawl 906290 48.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 38
7 - 54
Check Number Check Date Amount
Inv 906290 Total 48.00
316820 Total: 192.00
SGVMC111 - San Gabriel Valley Medical Center Total: 192.00 SAN4958 - San Marino Security System
316821 06/21/2023
Inv 40735
Line Item Date Line Item Description
06/01/2023 Quarterly Monitioring Of Meridian Museum (May-June 2023) 218.00 Inv 40735 Total 218.00
316821 Total: 218.00
SAN4958 - San Marino Security System Total: 218.00
SAN8569 - Sandler Brothers
316822 06/21/2023
Inv 0242620-IN
Line Item Date Line Item Description
05/25/2023 Fire - Colored Knit cloth for vehicles/surfaces 289.56 Inv 0242620-IN Total 289.56
316822 Total: 289.56
SAN8569 - Sandler Brothers Total: 289.56
SAVGTRN - Savage Training Group LLC
316823 06/21/2023
Inv 2120
Line Item Date Line Item Description
06/01/2023 Response Tactics for Critical Incidents Training For 2 Officers 593.00 Inv 2120 Total 593.00
316823 Total: 593.00
SAVGTRN - Savage Training Group LLC Total: 593.00
SCRBHLDG - ScribSoft Holdings, Inc.
316824 06/21/2023
Inv PER0027803
Line Item Date Line Item Description
AP-Check Detail (6/14/2023 - 3:30 PM) Page 39
7 - 55
Check Number Check Date Amount
04/30/2023 CCW Fee Processing April 2023 219.00
Inv PER0027803 Total 219.00
316824 Total: 219.00
SCRBHLDG - ScribSoft Holdings, Inc. Total: 219.00
SHO7777 - Showcases
0 06/21/2023
Inv 326449
Line Item Date Line Item Description
05/24/2023 DVD cases & CD pages 220.54
Inv 326449 Total 220.54
0 Total: 220.54
SHO7777 - Showcases Total: 220.54
OVIDU - Simion, Ovidiu Adrian
316825 06/21/2023
Inv 485
Line Item Date Line Item Description
06/01/2023 Notary Services 50.00
Inv 485 Total 50.00
Inv 4873
Line Item Date Line Item Description
06/01/2023 3 notaries done for 3 applicants: Brittin, Lozick and Ochoa 95.00 Inv 4873 Total 95.00
316825 Total: 145.00
OVIDU - Simion, Ovidiu Adrian Total: 145.00
STA5219 - Staples Business Advantage
0 06/21/2023
Inv 3537495664
Line Item Date Line Item Description
05/05/2023 Office Supplies 306.45
Inv 3537495664 Total 306.45
AP-Check Detail (6/14/2023 - 3:30 PM) Page 40
7 - 56
Check Number Check Date Amount
Inv 3537663653
Line Item Date Line Item Description
05/05/2023 binders, keyboard, post-its, fan 104.20
Inv 3537663653 Total 104.20
Inv 3537663654
Line Item Date Line Item Description
05/05/2023 calendar 22.50
Inv 3537663654 Total 22.50
Inv 3537742396
Line Item Date Line Item Description
05/09/2023 PD office supplies 483.70
Inv 3537742396 Total 483.70
Inv 3537742397
Line Item Date Line Item Description
05/09/2023 PD office supplies 728.98
Inv 3537742397 Total 728.98
Inv 3537861832
Line Item Date Line Item Description
05/11/2023 PD office supplies 97.86
Inv 3537861832 Total 97.86
Inv 3538085756
Line Item Date Line Item Description
05/05/2023 pencils 52.80
Inv 3538085756 Total 52.80
Inv 3538085757
Line Item Date Line Item Description
06/01/2023 Recreation office paper suppy 98.10
Inv 3538085757 Total 98.10
Inv 3538203031
Line Item Date Line Item Description
05/15/2023 keyboard, packing tape, febreeze 42.59
Inv 3538203031 Total 42.59
Inv 3538819946
Line Item Date Line Item Description
05/25/2023 Office Supplies 107.21
AP-Check Detail (6/14/2023 - 3:30 PM) Page 41
7 - 57
Check Number Check Date Amount
Inv 3538819946 Total 107.21
Inv 3538819948
Line Item Date Line Item Description
05/24/2023 Mgmt. Svcs. Office Supplies - File Cabinet 99.21 Inv 3538819948 Total 99.21
Inv 3539496689
Line Item Date Line Item Description
05/31/2023 Office Supplies 79.36
Inv 3539496689 Total 79.36
Inv 3539836018
Line Item Date Line Item Description
06/03/2023 Office Supplies 71.82
Inv 3539836018 Total 71.82
0 Total: 2,294.78
STA5219 - Staples Business Advantage Total: 2,294.78
SCRR4010 - Superior Court of California, County of LA
316826 06/21/2023
Inv April 2023
Line Item Date Line Item Description
06/04/2023 Citations processed for the month of April 2023 3,409.50 Inv April 2023 Total 3,409.50
316826 Total: 3,409.50
SCRR4010 - Superior Court of California, County of LA Total: 3,409.50 SURFIRE - Surefire, LLC
316827 06/21/2023
Inv 2585951
Line Item Date Line Item Description
05/19/2023 Scout lights and mounts 2,241.46
Inv 2585951 Total 2,241.46
316827 Total: 2,241.46
AP-Check Detail (6/14/2023 - 3:30 PM) Page 42
7 - 58
Check Number Check Date Amount
SURFIRE - Surefire, LLC Total: 2,241.46
TACTSECR - Tactical Integrated Security
316828 06/21/2023
Inv 1147
Line Item Date Line Item Description
05/13/2023 Service call for CCTV camera 140.00
Inv 1147 Total 140.00
316828 Total: 140.00
TACTSECR - Tactical Integrated Security Total: 140.00
TOT2010 - TASC
316829 06/21/2023
Inv IN2577208
Line Item Date Line Item Description
11/17/2022 FSA - Plan Only Documents 1/1/2023 - 12/31/2023 417.24 Inv IN2577208 Total 417.24
316829 Total: 417.24
TOT2010 - TASC Total: 417.24
HAFR7000 - The Hartford
316830 06/21/2023
Inv 085031949157
Line Item Date Line Item Description
06/01/2023 Life Insurance Benefit June 2023 958.50
Inv 085031949157 Total 958.50
316830 Total: 958.50
HAFR7000 - The Hartford Total: 958.50
TLSI8011 - The Library Store Inc.
316831 06/21/2023
Inv 633432
Line Item Date Line Item Description
05/19/2023 Book trucks 1,112.67
Inv 633432 Total 1,112.67
AP-Check Detail (6/14/2023 - 3:30 PM) Page 43
7 - 59
Check Number Check Date Amount
316831 Total: 1,112.67
TLSI8011 - The Library Store Inc. Total: 1,112.67
URBP8035 - The Urban Pet
316832 06/21/2023
Inv 220001137256
Line Item Date Line Item Description
06/03/2023 Food for K9 Zaggy 159.98
Inv 220001137256 Total 159.98
316832 Total: 159.98
URBP8035 - The Urban Pet Total: 159.98
TMOB4010 - T-Mobile
316833 06/21/2023
Inv 988212311
Line Item Date Line Item Description
05/21/2023 AN 988212311 Service for 3/21 - 4/20/23 and 4/21 - 5/20/23 79.30 Inv 988212311 Total 79.30
316833 Total: 79.30
TMOB4010 - T-Mobile Total: 79.30
HIENTRAN - Tran, Hien
316834 06/21/2023
Inv 132105
Line Item Date
06/01/2023 360.00
Line Item Description
Full refund for rec class, Patron will not be in town
Inv 132105 Total 360.00
316834 Total: 360.00
HIENTRAN - Tran, Hien Total: 360.00
TRSU9235 - TrueLine Construction & Surfacing, Inc.
316835 06/21/2023
Inv 2275
Line Item Date Line Item Description
06/01/2023 Re-striping of pickle ball lines at Orange Grove courts. 3,209.64 06/01/2023 Re-striping of pickle ball lines at Orange Grove courts. 670.36 AP-Check Detail (6/14/2023 - 3:30 PM) Page 44
7 - 60
Check Number Check Date Amount
Inv 2275 Total 3,880.00
Inv 2774
Line Item Date Line Item Description
06/01/2023 Re-Striping of Outdoor Court at Orange Grove Park. 2,440.00 Inv 2774 Total 2,440.00
316835 Total: 6,320.00
TRSU9235 - TrueLine Construction & Surfacing, Inc. Total: 6,320.00 UCL6115 - UCLA Cashering Department
316836 06/21/2023
Inv 3013-513
Line Item Date Line Item Description
06/01/2023 Fire Department Continuing Education - June 2023 2,281.47 Inv 3013-513 Total 2,281.47
316836 Total: 2,281.47
UCL6115 - UCLA Cashering Department Total: 2,281.47
ULIN8021 - Uline, Inc.
0 06/21/2023
Inv 163106507
Line Item Date Line Item Description
05/02/2023 Stainless Steel Table for Evidence Room 639.67 Inv 163106507 Total 639.67
0 Total: 639.67
ULIN8021 - Uline, Inc. Total: 639.67
UND6710 - Underground Service Alert/SC
316837 06/21/2023
Inv 22-2303968
Line Item Date
06/04/2023 54.29
Line Item Description
Utility Underground Service Alert for Water Division May 1 Inv 22-2303968 Total 54.29
Inv 22-2304359
Line Item Date Line Item Description
AP-Check Detail (6/14/2023 - 3:30 PM) Page 45
7 - 61
Check Number Check Date Amount
06/04/2023 Utility Underground Service Alert for Water Division Jun 1 54.29 Inv 22-2304359 Total 54.29
Inv 420230721
Line Item Date
06/04/2023 183.25
Line Item Description
Utility Underground Service Alert for Water Division
May 1
Inv 420230721 Total 183.25
Inv 520230719
Line Item Date
06/04/2023 200.75
Line Item Description
Utility Underground Service Alert for Water Division
Jun 1
Inv 520230719 Total 200.75
316837 Total: 492.58
UND6710 - Underground Service Alert/SC Total: 492.58
POR4707 - United Site Services, Inc.
316838 06/21/2023
Inv INV-01693311
Line Item Date Line Item Description
06/01/2023 Portable Toilet service for Skate Park Period 5/16/23 - 6/12/23 368.34 Inv INV-01693311 Total 368.34
316838 Total: 368.34
POR4707 - United Site Services, Inc. Total: 368.34
UNTCSYS - United Tactical Systems, LLC
316839 06/21/2023
Inv 0085092-IN
Line Item Date Line Item Description
06/01/2023 PepperBall Training for Officers Giron And Gutierrez 05/18-19/23 1,098.00 Inv 0085092-IN Total 1,098.00
316839 Total: 1,098.00
UNTCSYS - United Tactical Systems, LLC Total: 1,098.00
UPP7789 - Upper San Gabriel Valley MWD
316840 06/21/2023
AP-Check Detail (6/14/2023 - 3:30 PM) Page 46
7 - 62
Check Number Check Date Amount
Inv 2/04-23
Line Item Date Line Item Description
06/01/2023 April 2023 MWD Water Purchase 88.33
Inv 2/04-23 Total 88.33
316840 Total: 88.33
UPP7789 - Upper San Gabriel Valley MWD Total: 88.33
VERW6711 - Verizon Wireless
316841 06/21/2023
Inv 9933848579
Line Item Date Line Item Description
05/01/2023 AN 642443919-00001 Services for 4/2/23 to 5/1/23 1,238.65 Inv 9933848579 Total 1,238.65
Inv 9935145589
Line Item Date Line Item Description
05/17/2023 AN 842311063-00002 Services for 4/18/23 to 5/17/23 728.53 Inv 9935145589 Total 728.53
Inv 9935840434
Line Item Date Line Item Description
05/26/2023 AN 270619951-00004 Services for 4/27/23 to 5/26/23 491.40 Inv 9935840434 Total 491.40
316841 Total: 2,458.58
VERW6711 - Verizon Wireless Total: 2,458.58
EDVL6010 - Villalobos, Edgar
316842 06/21/2023
Inv 12359
Line Item Date Line Item Description
06/04/2023 Work Boots Reimbursement FY 22-23 250.00
Inv 12359 Total 250.00
316842 Total: 250.00
EDVL6010 - Villalobos, Edgar Total: 250.00
VUL6601 - Vulcan Materials Company
AP-Check Detail (6/14/2023 - 3:30 PM) Page 47
7 - 63
Check Number Check Date Amount
0 06/21/2023
Inv 73653503
Line Item Date Line Item Description
06/04/2023 Sand for Backfill for Water Div. 378.10
Inv 73653503 Total 378.10
Inv 73653504
Line Item Date Line Item Description
06/04/2023 Asphalt for Roadway Repairs for Water Div. 1,367.82 Inv 73653504 Total 1,367.82
0 Total: 1,745.92
VUL6601 - Vulcan Materials Company Total: 1,745.92
WLHD8020 - Westlake Hardware
0 06/21/2023
Inv 14303620
Line Item Date Line Item Description
06/01/2023 Water Production Supplies 368.06
Inv 14303620 Total 368.06
0 Total: 368.06
WLHD8020 - Westlake Hardware Total: 368.06
WIL2010 - Willdan Engineering
316843 06/21/2023
Inv 006-24481
Line Item Date Line Item Description
06/05/2023 Engineering Signal Sheet for Orange Grove/Mission Intersection 1,800.00 Inv 006-24481 Total 1,800.00
316843 Total: 1,800.00
WIL2010 - Willdan Engineering Total: 1,800.00
HTHWILMS - Williams, Heather
316844 06/21/2023
Inv 1261
Line Item Date Line Item Description
05/31/2023 24/7 Critical Incident Stress Debriefing Services for Fire Dept. 450.00 Inv 1261 Total 450.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 48
7 - 64
Check Number Check Date Amount
316844 Total: 450.00
HTHWILMS - Williams, Heather Total: 450.00
PUFG8267 - Wong, Pauline Sam
0 06/21/2023
Inv 10021
Line Item Date Line Item Description
06/01/2023 Senior Line Dance - Monthly - Contract Class Instructor 16.00 Inv 10021 Total 16.00
Inv 10022
Line Item Date Line Item Description
06/01/2023 Senior Line Dance - Walk-In Contract Class Instructor 180.00 Inv 10022 Total 180.00
Inv 10142
Line Item Date Line Item Description
06/01/2023 Adult Line Dance - Walk- In-Contract Class Instructor 195.00 Inv 10142 Total 195.00
Inv 9590
Line Item Date Line Item Description
06/01/2023 Adult Line Dance - Monthly-Contract Class Instructor 16.25 Inv 9590 Total 16.25
0 Total: 407.25
PUFG8267 - Wong, Pauline Sam Total: 407.25
MZLN8267 - Zeledon, Maria
0 06/21/2023
Inv 9638
Line Item Date Line Item Description
05/24/2023 Spanish 3pm- Contract Class Instructor 780.00 Inv 9638 Total 780.00
Inv 9639
Line Item Date Line Item Description
05/24/2023 Spanish 4pm- Contract Class Instructor 195.00 Inv 9639 Total 195.00
AP-Check Detail (6/14/2023 - 3:30 PM) Page 49
7 - 65
Check Number Check Date Amount
0 Total: 975.00
MZLN8267 - Zeledon, Maria Total: 975.00
Total: 441,871.66
AP-Check Detail (6/14/2023 - 3:30 PM) Page 50
7 - 66
ATTACHMENT 4
Online Payments
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Date Vendor Amount Description
5/25/2023 UMPQUA Bank $27,745.73 Online Payment for April 2023 Credit Card Transactions.
6/1/2023 So Cal Edison $61,995.90 Online Payment for City Electric Account # 11581.
6/7/2023 So Cal Gas $1,279.39 Online Payment for City Owned Gas Accounts.

Total: $91,021.02
Online Payment Log
7 - 69
City of

SOUTH PASADENA
Date Description Amount

04.01.2023 El Merkury Restaurant (Lunch) ‐ Conference Expense for CD Director $44.88

04.01.2023 Grand Hyatt San Diego ‐ Hotel Accommodations for CPRS Conference $994.23

04.01.2023 Grand Hyatt San Diego ‐ Hotel Accommodations for CPRS Conference $1,090.23

04.01.2023 Grand Hyatt San Diego ‐ Hotel Accommodations for CPRS Conference $994.23

04.01.2032 Amma's South Indian Cuisine (Dinner) ‐ Conference Expense for CD Director $12.96

04.01‐04.29.23 Motor Officers ‐ Tesla Electric Charging $351.47

04.01‐04.29.23 Fuel for Motor Officers ‐ Gasoline $256.59

04.02.2023 Pavilions ‐ Supplies for Lunch Program $13.48

04.02.2023 Dominos ‐ Spring Camp Lunch $80.07

04.03.2023 Tommy DiNic's (lunch) ‐ Conference Expense for CD Director $18.00

04.03.2023 Netflix for Community Services $15.49

04.03.2023 Puesto at San Diego ‐ Dinner for staff at CPRS Conference $127.65

04.03.2023 CANVA for Community Services $119.99

04.04.2023 La Colombe Terminal Restaurant ‐ Conference Expense for CD Director $19.66

04.04.2023 Philadelphia Marriott Downtown ‐ Conference Expense for CD Director $1,490.67

04.04.2023 WWW.istockphoto.com ‐ Graphic Banner for Eclectic Festival $12.00

04.04.2023 Kansas City BBQ San Diego ‐ Dinner for staff at CPRS Conference $63.76

04.04.2023 Etsy.com ‐ The Path Less ‐ City's 135 Birthday Celebration Cupcake Toppers $237.04

04.04.2023 Vons ‐ Pastries for Community Listening Session $7.99

04.04.2023 Starbucks ‐ Coffee for Listening Session $20.00

04.04.2023 CSMFO ‐ Course for Finance Staff $75.00

04.05.2023 Winchell's Donuts ‐ Donuts for Leaf Blower Event $121.94

04.05.2023 California City Management Foundation Membership $400.00

04.05.2023 Gotprint.com ‐ Printing Banners for Eclectic Music Festival $132.42

04.05.2023 EIG Constant Contact $200.00

04.05.2023 Vons ‐ Community Listening Session Baked Goods $7.99

04.05.2023 Vons ‐ SGV Care Congresswoman Judy Chu Refreshments $47.98

04.05.2023 Starbucks ‐ Coffee for Listening Session $20.00

04.05.2023 Starbucks ‐ SGV Care Congresswoman Judy Chu Coffee $20.00

04.05.2023 Teleflora Employee Engagement Event $70.55

04.06.2023 GMPARTSGIANT.COM ‐ Steering wheel replacement unit # 1201 $168.86

04.06.2023 City Clerks Assoc. of CA‐ Ad for Chief City Clerk Position $200.00

04.06.2023 Totally Promotional ‐ Bring Your Child to Work Day Promotional Items $197.35

04.06.2023 Totally Promotional ‐ Bring Your Child to Work Day Promotional Items $214.99

04.06.2023 Dodgers ‐ Employee Engagement Event $2,494.00

04.07.2023 Safelite Auto Glass ‐ window replacement of unit # 1908 $541.87

04.07.2023 Smart & Final ‐ Snacks for Camp Med $268.06

04.07.2023 JW Marriott ‐ Councilmember J. Braun $478.82

04.07.2023 Smart & Final ‐ Supplies for Senior Egg Hunt $94.12

04.08.2023 Zoom ‐ Community Development Monthly Subscription Cost $447.19

04.08.2023 Fiesta Fantastic Entertainment ‐ Trackless train for egg hunt $470.00

04.09.2023 Sunburst Rock ‐ Boulders for Healing Garden $104.74

04.09.2023 Facebook ‐ Social Media Post for Community Services $4.00

04.10.2023 Pavilions ‐ Refreshment for Gruenewald's swearing in ceremony $47.24

04.10.2023 Best Buy ‐ Network and telephone cables $96.97

04.10.2023 CA Chapter APA ‐Ad for Senior Planner Position $70.00

04.10.2023 Planetizen ‐ Ad for Senior Planner Position $99.95

04.10.2023 Fed Ex∙ Overnight Delivery for Settlement Agreement $49.64

04.10.2023 Fed Ex∙ Overnight Delivery for Settlement Agreement $57.36

04.10.2023 Stay Golden ‐ Photo booth for Senior Prom $295.00

04.11.2023 Party City ‐ Supplies for dispatch appreciation week $110.54

04.11.2023 Amazon ‐ Pens for Bring Your Child to Work Day 2023 $121.11

04.11.2023 Smart & Final ‐ Supplies for Senior Prom $74.15

04.12.2023 Starbucks ‐ Coffee for WISPPA meeting $20.00 April 2023 Credit Card Expense Summary
7 - 70
City of

SOUTH PASADENA

04.12.2023 Amazon Allstate 5 year Indoor Furniture Protection Agreement $29.99

04.12.2023 Amazon ‐ Flexispot Standing/Adjustable Desk 48 x30 Inches $198.44

04.12.2023 League of CA Cities ‐ Countywide City Manager's Meeting $150.00

04.13.2023 American Flag Express ‐ Replacement of flags at various City locations $1,587.26

04.13.2023 United Airlines ‐ Airfare for CAPIO Conference Snyder $492.80

04.13.2023 Smart& Final ‐ Snacks for Teen Center $86.69

04.13.2023 Eco Products ‐ Supplies for volunteer recognition event $140.58

04.14.2023 Wal‐Mart ‐ Container for Fire Chief's Vehicle $51.17

04.14.2023 Plumbing Wholesale ‐ Dish master Imperial Faucet for Fire Department $452.51

04.14.2023 Hyatt Regency ‐ CalCities Leadership Summit Sacramento for Tamara Binns $749.46

04.16.2023 Vons ‐ Baked Goods for Bring Your Child to Work Day $830.58

04.16.2023 CSMFO ‐ Course for Finance Staff $50.00

04.17.2023 Gales Restaurant ‐ Community Engagement $120.28

04.17.2023 Heirloom Bakery ‐ Refreshments for volunteer recognition event $310.82

04.19.2023 Pavilions ‐ Refreshments for volunteer recognition event $83.44

04.19.2023 Mammas Brick Oven ‐ Dinner for City Council Meeting $104.11

04.19.2023 Mendocino Farms ‐ Directors Working Lunch $67.95

04.19.2023 Amazon ‐ Finance Director Office Remodel $915.06

04.20.2023 Winchell's Donuts ‐ Donuts for Leaf Blower Event $60.97

04.20.2023 The Munch Co. ‐ Lunch for Bring Your Child to Work Day 2023 $350.93

04.20.2023 Aquarium of the Pacific ‐ Senior Center Trip $367.20

04.20.2023 Trader Joes ‐ Decorations for volunteer recognition event $62.20

04.20.2023 Amazon ‐ Samsung Galaxy AB 32GB Tab $163.85

04.21.2023 SirsiDynix ‐ classes for employee J. Reyes $200.00

04.23.2023 Amazon ‐ Custom Baseball Caps for Job Fair $177.55

04.23.2023 Amazon ‐ Custom Canvas Tote Bags for Job Fair $173.08

04.23.2023 Amazon ‐ Personalized Pens for Job Fair $92.58

04.25.2023 Amazon Miesherk iPad Pro 12.9 Case $28.48

04.25.2023 Amazon ‐ Rantice Galaxy Tab AB 10.5 Case $18.73

04.25.2023 Amazon ‐ 6 pack Tablecloths for City Event (CM Office Item) $80.47

04.25.2023 Amazon ‐ Office Supplies for City Manager's Office $27.42

04.25.2023 Costco ‐ 2nd Floor Kitchen Supplies& Appliances $121.25

04.25.2023 Costco ‐ 2nd Floor Kitchen Supplies& Appliances $231.51

04.25.2023 Costco ‐ 2nd Floor Kitchen Supplies& Appliances $159.96

04.25.2023 Costco ‐ 2nd Floor Kitchen Supplies& Appliances $181.89

04.26.2023 Westlake Ace Hardware ‐ Planters and Potting Mix for Public Works Dept. $99.88

04.26.2023 Sofi Stadium ‐ Deposit for Senior Center Trip $440.00

04.26.2023 Einstein Bros ‐ Refreshments for Strat Plan Implementation Workshop $42.96

04.26.2023 Association of Workplace Investigators Basic Virtual Seminar $275.00

04.26.2023 The Habit Burger Grill ‐ City Council Meeting Dinner $66.83

04.26.2023 Pavilions ‐ Refreshments for Interviews on 05/01& 05/03 $21.96

04.26.2023 Pavilions ‐ Refreshments for Bring Your Child to Work Day $77.71

04.26.2023 Starbucks ‐ Coffee for Interviews 05/01& 05/03 $80.00

04.26.2023 Quick and Clean ‐ Dry Cleaning Rentals $300.00

04.27.2023 la Monarca Bakery ‐ Community Development Department $54.00

04.27.2023 Smart& Final ‐ Ice cream for Take Your Kids to Work Day $29.97

04.27.2023 Hyatt Regency ‐ Mary Jerejian CAPIO Conference $874.32

04.27.2023 Tomato Pie Pizza ‐ Lunch for Bring your Child to Work Day 2023 $407.33

04.27.2023 Starbucks ‐ Coffee for Bring Your Child to Work Day 2023 $40.00

04.27.2023 Sears ‐ Senior Center Refrigerator $49.00

04.27.2023 Library Journal ‐ EDI Classes for Employee O. Radbill $237.24

04.27.2023 Café X20 ‐ City Council Budget Presentations Lunch $167.51

04.30.2023 Costco ‐ Supplies for Cinco De Mayo Luncheon $48.57

04.30.2023 Smart& Final ‐ Senior Center Lunch Program Supplies $142.94

04.30.2023 Office Depot ‐ Budget Presentation Supplies $584.84 Total: $27,745.73
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ATTACHMENT 5
Prepaid &Warrant Voids
7 - 73

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Accounts Payable
ealvarez
Printed: 06/13/2023 - 6:04PM
User:

Void Check Proof List
Batch: 00003.06.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CASTSAC California State University, Sacramento Check No: 316633 Check Date: 06/07/2023
275.00 0520232481074205/11/2023 TRAFFIC SAFETY LAW ENFORCEMENT FORUM FOR MOTOR OFFICER SANCHEZ No 0 101-4010-4011-8200-000
Check Total: 275.00
Vendor Total: 275.00
Report Total: 275.00
AP-Void Check Proof List (6/13/2023 - 6:04 PM) Page 1
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ATTACHMENT 6
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 6/4/2023 Off-Cycle
Checks $ -
Direct Deposits $ 2,561.40
IRS Payments $ 311.66
EDD - State of CA $ 170.44
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 3,043.50
Payroll Date: 6/9/2023 Regular
Checks $ 883.98
Direct Deposits $ 499,815.06
IRS Payments $ 110,124.77
EDD - State of CA $ 33,130.12
PERS Pension $ 124,867.67
Deferred Comp $ 25,454.80
PERS Health $ -
Subtotal: $ 794,276.40
Grand Total: $ 797,319.90
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8 8 - 1
City Council
Agenda Report
DATE: June 21 , 2023
FROM: Armine Chaparyan, City Manager
PREPARED BY: John Downs, Interim Finance Director
ITEM NO.

Hsiulee Tran, Deputy Finance Director/Controller
Albert Trinh, Finance Manager
SUBJECT: Monthly Investment Reports for April 2023 fev
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for April 2023.

Background
As required by law, a monthly investment report, which includes water bond funds,· is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and conform to the California Government Code, Section 53600 et. seq., and the City Investment Policy adopted by Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.

Analysis
The Monthly Investment Report provides a detailed report of the City's investments in various bonds and the Local Agency Investment Fund (LAIF). The report reflects that the City complies with the reporting requirements of California Government Code Section 53646, whereby the agency must describe the investments made, indicate monies under the management of contracted parties, discuss compliance with local investment policy, and discuss whether the agency can meet its expenditure requirements for the next six months. Investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department's Key Performance Indicator. The Monthly Investment Report is prepared in a timely manner.

Monthly Investment Reports for April 2023
June 21, 2023

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Fiscal Impact
There is no fiscal impact associated with this recommendation.

Commission Review and Recommendation
Item not required to be reviewed by a commission.

Attachment:

1. City Investment Report for April 2023
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ATTACHMENT 1
City Investment Reports for April 2023
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INSTITUTION
NAME

MATURITY
DATE YIELD1

PERCENT
OF

PORTFOLIO COST

CURRENT
MARKET
VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 2.870% 24.40% 15,851,247.47 15,851,247.47 SUBTOTAL 24.40% $ 15,851,247.47 $ 15,851,247.47

ZIONS BANK
Money Market See Exhibit B-1 4.490% 0.63% 407,503.66 407,503.66 Corporate Bonds See Exhibit B-1 5.112% 22.10% 14,353,532.36 13,779,293.79 U.S. Obligations See Exhibit B-1 4.700% 1.82% 1,180,800.00 1,205,301.65 U.S. Treasury Notes & Bonds See Exhibit B-1 4.724% 49.41% 32,096,041.83 31,353,747.66 U.S. Obligations Variable See Exhibit B-1 4.920% 1.64% 1,066,455.34 1,065,023.52 SUBTOTAL 75.60% $ 49,104,333.19 $ 47,810,870.28
TOTAL INVESTMENTS 100.00% 64,955,580.66 $ 63,662,117.75 $ BANK ACCOUNTS:

Bank of the West Accounts Balance $ 22,117,130.87
BNY Mellon Uninvested Cash Balance2 $ 162,346.86
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 576 DAYS
Average weighted total yield of the portfolio 4.259%
Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2023 Adopted Budget:
* Current market valuation is required for investments with maturities of more than twelve months.

Investment Balances at Month End
1 Yield on LAIF and Zions Money Market is based on Current Yield. Yield on investments held at Zions Bank is based on Yield to Worst (YTW).

April 30, 2023
Exhibit A
City of South Pasadena

INVESTMENT REPORT
Zhen Tao, City Treasurer Date
$ 23,427,239
$ 36,749,639
In compliance with the California Government Code Section 53646, as the City Treasurer of the City of South Pasadena, based on the information provided I hereby identify that the City is able to meet its expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances. 6/15/2023
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Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 Money Market
Fidelity Gov Port III FCGXX 407,503.66 N/A N/A 407,503.66 407,503.66 4.2100% Subtotal Corporate Bonds 407,503.66 407,503.66 407,503.66 4.2100% Corporate Bonds
General Dynamics Corp 369550BD9 470,000.00 3.375% 5/15/2023 476,093.05 469,734.22 5.210% Burlington Northn Santa Fe 12189LAQ4 466,000.00 3.850% 9/1/2023 471,247.13 464,223.55 5.210% Cisco Systems Inc 17275RBH4 237,000.00 2.200% 9/20/2023 235,410.30 234,575.21 5.040% Deere John Capital Corp 24422EUM9 473,000.00 3.650% 10/12/2023 482,792.76 470,293.77 5.110% Caterpillar Finl Svcs 14912L5X5 469,000.00 3.750% 11/24/2023 488,541.36 465,404.64 5.020% Truist Finl Corp 05531FBF9 594,000.00 3.750% 12/6/2023 610,589.30 587,265.69 5.060% 3M Co 88579YBB6 237,000.00 3.250% 2/14/2024 233,641.71 233,975.27 5.540% Blackrock Inc 09247XAL5 467,000.00 3.500% 3/18/2024 471,794.13 460,843.37 5.110% MetLife Inc 59156RBH0 235,000.00 3.600% 4/10/2024 242,189.29 231,200.49 5.630% Comcast Corp New 20030NCR0 468,000.00 3.700% 4/15/2024 486,999.46 462,190.28 5.360% Ace Ina Hldgs Inc 00440EAR8 470,000.00 3.350% 5/15/2024 455,881.20 462,243.14 5.330% Texas Instruments Inc 882508BB9 478,000.00 2.625% 5/15/2024 484,080.02 466,592.29 5.150% Paccar Financial Corp 69371RQ25 242,000.00 2.150% 8/15/2024 245,945.38 234,024.13 5.270% Unitedhealth Group Inc 91324PDR0 598,000.00 2.375% 8/15/2024 612,447.46 579,971.40 5.260% United Parcel Svcs Inc 911312BT2 241,000.00 2.200% 9/1/2024 242,165.57 233,159.96 5.180% Coca Cola Co 191216CL2 490,000.00 1.750% 9/6/2024 490,801.14 474,648.08 4.510% PNC Finl Svcs Group Inc 693475AY1 610,000.00 2.200% 11/1/2024 612,034.86 581,840.74 5.090% Pepsico Inc 713448EQ7 483,000.00 2.250% 3/19/2025 494,354.84 465,354.27 4.970% Target Corp 87612EBL9 487,000.00 2.250% 4/15/2025 494,519.29 468,390.58 5.020% US Bancorp 91159HHZ6 504,000.00 1.450% 5/12/2025 498,297.09 467,374.64 5.210% JPMorgan Chase & Co 46625HMN7 827,000.00 3.900% 7/15/2025 873,558.57 814,322.77 5.190% Bank Of America Corp 06051GFS3 585,000.00 3.875% 8/1/2025 624,331.14 571,804.00 5.140% Home Depot Inc 437076BK7 472,000.00 3.350% 9/15/2025 499,974.23 462,538.16 5.010% Bristol-Myers Squibb Co 110122DN5 513,000.00 0.750% 11/13/2025 473,796.54 470,964.74 4.910% Prudential Finl Inc 74432QCH6 257,000.00 1.500% 3/10/2026 249,874.41 236,388.62 5.050% Procter & Gamble Co 742718FP9 523,000.00 1.000% 4/23/2026 501,840.38 479,774.85 4.770% Schwab Charles Corp 808513BR5 524,000.00 1.150% 5/13/2026 503,714.96 463,349.79 5.150% Intel Corp 458140AU4 485,000.00 2.600% 5/19/2026 497,799.65 461,734.97 5.040% Bank New York Mellon Corp 06406RBJ5 477,000.00 4.414% 7/24/2026 475,693.02 470,928.29 5.470% Amazon Com Inc 023135CP9 351,000.00 4.550% 12/1/2027 353,148.12 356,759.48 4.820% State Street Corp 857477BS1 520,000.00 2.203% 2/7/2028 469,976.00 477,422.40 5.050% Subtotal Corporate Bonds 14,253,000.00 14,353,532.36 13,779,293.79 5.1125% U.S. Obligations
Federal Home Loan Banks 3130AUU36 1,200,000.00 4.125% 3/13/2026 1,180,800.00 1,205,301.65 4.700% Subtotal U.S. Obligations 1,200,000.00 1,180,800.00 1,205,301.65 4.7000% U.S. Treasury Notes & Bonds
U.S. Treasury Notes 91282CDA6 1,471,000.00 0.250% 9/30/2023 1,446,948.50 1,443,188.91 5.130% U.S. Treasury Notes 9128285P1 2,133,000.00 2.875% 11/30/2023 2,179,603.78 2,108,670.47 5.120% U.S. Treasury Notes 912828W71 2,036,000.00 2.125% 3/31/2024 2,034,316.55 1,986,213.45 5.180% U.S. Treasury Notes 912828X70 2,888,000.00 2.000% 4/30/2024 2,893,472.33 2,807,903.11 5.160% U.S. Treasury Notes 91282CDB4 2,753,000.00 0.625% 10/15/2024 2,688,117.38 2,605,994.09 4.980% U.S. Treasury Notes 91282CGG0 2,500,000.00 4.125% 1/31/2025 2,475,782.50 2,494,726.55 4.840% U.S. Treasury Notes 912828ZF0 2,539,000.00 0.500% 3/31/2025 2,466,140.98 2,371,783.03 4.760% U.S. Treasury Notes 912828ZW3 2,320,000.00 0.250% 6/30/2025 2,213,630.56 2,142,465.62 4.640% U.S. Treasury Notes 91282CAZ4 2,077,000.00 0.375% 11/30/2025 1,972,491.75 1,899,887.07 4.550% U.S. Treasury Notes 91282CBH3 2,215,000.00 0.375% 1/31/2026 2,109,604.43 2,016,947.86 4.500% U.S. Treasury Notes 91282CBT7 2,062,000.00 0.750% 3/31/2026 1,982,404.35 1,892,851.56 4.440% U.S. Treasury Notes 91282CCW9 2,598,000.00 0.750% 8/31/2026 2,485,764.10 2,357,482.04 4.410% U.S. Treasury Notes 91282CFM8 2,900,000.00 4.125% 9/30/2027 2,902,567.40 2,960,378.90 4.340% U.S. Treasury Notes 91282CGH8 2,272,000.00 3.500% 1/31/2028 2,245,197.22 2,265,255.00 4.190% Subtotal Treasury Notes & Bonds 32,764,000.00 32,096,041.83 31,353,747.66 4.7242% Exhibit B-1
City of South Pasadena
Investments held at Zions Bank (managed by Morgan Stanley/Western Assets Management) April 30, 2023
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Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 U.S. Obligations Variable
U S Treasury Notes Adj Rt 91282CDE8 1,065,000 4.61% 10/31/2023 1,066,455.34 1,065,023.52 4.9200% Subtotal U.S. Obligations Variable 1,065,000.00 1,066,455.34 1,065,023.52 4.9200% Grand Total 49,689,503.66 49,104,333.19 47,810,870.28 4.7996% * Any new investments are italicized and marked with an asterix to the right.

Coupon
Issuer CUSIP Par Value Rate Maturity Date Cost
Maturities
None
Withdrawals
None
Sales/Calls
None
1 YTW was used in place of YTM for conservative approach to looking at the performance of the bonds. YTW considers the possibility to call the bonds if a call option is available, whereby the City's Investors may choose to call a bond to seek for better investments or to redeem the bond at ideal market conditions.
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2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 90.27 0.010% 90.27 0.010% 1
2 Morgan Stanley Treasury Portfolio 162,256.59 0.250% 162,256.59 0.250% 1 Subtotal Cash & Cash Equivalents 0.52% 162,346.86 0.250% 162,346.86 0.250% 1 Total Project Fund 162,346.86 0.250% 162,346.86 0.250% 1 Funds and Investments
Exhibit B-2
April 30, 2023
Held by Contracted (Third) Parties
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MONTH FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 JULY 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 AUGUST 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 SEPTEMBER 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 62,025,768 OCTOBER 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 62,066,381 NOVEMBER 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 62,383,437 DECEMBER 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 62,346,272 JANUARY 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 63,037,830 FEBRUARY 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 62,673,423 MARCH 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 63,422,072 APRIL 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 63,662,118 MAY 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 JUNE 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 April 30, 2023
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
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City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager .~
ITEM NO.

PREPARED BY: Angelica Frausto-Lupo, Community Development Director Leah Demarest, Senior Planner for Housing Programs
SUBJECT: Update on the Removal of Racially Restrictive Covenants from City-Owned Properties
Recommendation
It is recommended that the City Council receive and file an update on the removal of racially restrictive covenants from City-owned properties.

Executive Summary
On February 2, 2022, the City Council adopted the Resolution of the City Council of the City of South Pasadena Condemning the City's History as a Sundown Town and Past Practices of Institutionalized Racism ("Sundown Town Resolution"). As part this, the City has committed to removing racially restrictive covenants from City-owned properties.

There are 65 parcels that can be addressed in this effort.

Background
In Section 4 of South Pasadena's Sundown Town Resolution, the City Council directs City staff to:

1. review the deeds of properties currently owned by the City, or owned in the future, in coordination with the Los Angeles County Registrar-Recorder's implementation plan;

2. remove any existing racially restrictive housing covenants; and

3. for any property purchased in the future, to remove the racially restrictive housing covenant prior to accepting property.

The City has since included this commitment to remove racially restrictive covenants from City-owned properties in its 2021-2029 General Plan Housing Element. Specifically, in Program 5.c, the City commits to removing all racially restrictive covenants from Cityowned properties by June 2023. City staff began researching the implementation of this program in the winter of 2023 with the intent of meeting this deadline.

Removing Racially Restrictive Covenants from City-Owned Properties June 21, 2023

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Analysis
Assembly Bill 1466 (AB 1466) requires the Los Angeles County RegistrarRecorder/County Clerk (RR/CC) to develop a plan to identify and redact discriminatory and restrictive covenant language from archived public records. To that end, the RR/CC released in 2022 its Restrictive Covenant Modification Implementation Plan (Attachment 1). Staff contacted the RR/CC to inquire about the status and timeline of the Implementation Plan. The RR/CC anticipates contracting with a vendor to commence services in early January 2024. According to the Implementation Plan, the RR/CC expects the review and completion of approximately 50 million pages per year. At that rate, the review and completion of the approximately 475 million pages in total will take 9.5 years.

The timing of the County’s identification and redaction of racially restrictive covenants recorded against South Pasadena properties is not determined.

The City and the South Pasadena Housing Authority collectively own 65 parcels, according to the City of South Pasadena’s records. The RR/CC maintains property records at its main office in Norwalk. Los Angeles County property records are filed by grantor name, grantee name, and year of recording; recorded documents cannot be searched by the property’s address or Assessor’s Parcel Number (APN). Staff confirmed the process for requesting real estate records in phone calls with two employees of the RR/CC.

Since a racially restrictive covenant runs with the land, they are not necessarily limited to the recorded documents of recent transactions involving the property (e.g., transfer of title to the City). Given that staff does not have access to a comprehensive transaction history for each of the 65 properties, it would be very challenging to identify and obtain recorded documents that might contain racially restrictive covenants within the RR/CC’s search parameters.

Therefore, an exhaustive search of each property’s title is necessary to identify any racially restrictive covenants. Staff do not have the capacity to perform this work and thus have determined that it will be necessary to contract with a title company to search and identify property records with racially restrictive language. The services sought by the City include 1) a condition of title guarantee for each property, which is a form of title report that is not associated with a transaction and 2) notice if documents contain a racially restrictive covenant, pursuant to California Government Code Section 12956.

To ensure sufficient funds to remove racially restrictive covenants on properties the City currently owns, in addition to properties it might acquire in the future, staff have appropriated $100,000 in the Community Development Department’s Professional Services Account through the Fiscal Year 2023-2024 Annual Budget.

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan priority 5, Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.
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Removing Racially Restrictive Covenants from City-Owned Properties June 21, 2023

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Commission Review and Recommendation
This matter was not reviewed by a City Commission.

Fiscal Impact
If the City proceeds with the execution of a professional services agreement with a title company, this item is included in the City’s Fiscal Year 2023-2024 Annual Budget for $100,000 under Community Development Department Professional Services Account No. 101-7010-7011-8170.

Attachments:
1) Los Angeles County Registrar-Recorder/City Clerk Restrictive Covenant Modification Implementation Plan
2) Notice of illegal restriction and Restrictive Covenant Modification form 9 - 3

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ATTACHMENT 1
Los Angeles County Registrar-Recorder/City Clerk
Restrictive Covenant Modification Implementation Plan
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Restrictive Covenant Modification
Implementation Plan (Assembly Bill 1466)
Overview
Restrictive Covenants became common after 1926 when the U.S. Supreme Court validated their use allowing discriminatory language to be placed in recordable instruments. In 1968, Congress passed the Housing Rights Act, finally outlawing discrimination based on race or ethnicity in the sale or rental of housing. Although Congress banned the insertion of this language, some documents after 1968 continue to reference this language in legal descriptions and Covenants, Conditions, and Restrictions (CC&R) documents.

Current law prohibits public documents from being recorded with discriminatory or restrictive covenant language (i.e., age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, familial status, marital status, disability, veteran or military status, genetic information, or national origin).

Assembly Bill 1466 (AB 1466) expands the current law and will require the Los Angeles County RegistrarRecorder/County Clerk (RR/CC) to develop a plan to identify and redact discriminatory and restrictive covenant language from archived public records. Under AB 1466, the purpose of this document is to outline the RR/CC’s implementation plan as required in Government Code Section 12956.31 Restrictive Covenant Modification Implementation Plan
The RR/CC will search and review its archive in its entirety dating back to 1850. The process will begin with the most recent documents and work backward until completion.

This is a multiphase project that requires the RR/CC to solicit vendor(s) services. Through an open competitive Request for Proposal (RFP) process the RR/CC will request the following services:

1. Phase 1 (Conversion): vendor to convert hardcopy papers, books, and microfilm rolls into digital images to be compatible with Optical Character Recognition (OCR).

2. Phase 2 (Software): vendor to develop custom workflows and services to implement the RCM project and identify restrictive covenant language captured through an OCR process, backed by Artificial Intelligence and indexed using machine learning technologies. The workflow will include locating, routing, queuing, and redacting restrictive language. 9 - 7
DEAN C. LOGAN
Registrar-Recorder /County Clerk

LOS ANGELES COUNTY

REGISTRAR-RECORDER/COUNTY CLERK
12400 IMPERIAL HIGHWAY, NORWALK, CA 90650 LAVOTE.GOV
Simultaneously, as the RR/CC currently houses microfilm conversion machines (microfilm to a digital image), we will begin an internal focus on the years 1976 working backward. The RR/CC staff will conduct image conversion and prepare the documents for the OCR process.

Once the RR/CC enters a contractual agreement with a vendor(s), this project will divide into two separate workflows based on the format of the document:

1. Workflow #1 (1850 – 1976) – documents are in paper or microfilm format with no electronic image and no electronic index.
a. Needs conversion to digital image
b. Needs index OCR

2. Workflow #2 (1977 – to the present) – document images and index are both in digital format Once imaged, all documents will go through the RCM workflow steps outlined below:
a. Full-page OCR locates the RC and highlights the words for review b. Staff reviews to confirm that it is believed to be RC wording c. Route the highlighted document to Los Angeles County Counsel for review d. Los Angeles County Counsel reviews the highlighted RC document, selects the Approve or Deny box on the RCM form, and signs/dates the form electronically e. The program will automatically mask/redact the restrictive wording on the original document and records/indexes the RCM document
Document Volumes
The estimated volume of documents from 1850 to 2021 in Los Angeles County.

Est. Docs Total 129,765,044 Est. Pages Total 454,177,654 Total Docs to convert (1850 - 1976): 38,705,799
Approximately pages to convert: 135,470,297
Total docs imaged (1977-2021): 91,059,245
Approximately pages imaged: 318,707,358
12400 IMPERIAL HIGHWAY, NORWALK, CA 90650
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LAVOTE.GOV
RFP Timeline
Progression
The RR/CC will have approximately 475 million pages to send through the final RCM workflow. Beginning in January 2024, the RR/CC anticipates the successful review and completion of approximately 50 million pages per year*.
*Further updates to this may be provided after the project is implemented and moves forward.

Public Access and Tracking
AB 1466 requires all counties to title these documents as “Restrictive Covenant Modifications” in their recording systems. All RC documents can be located through the RR/CC Index, which is created using the Grantor/Grantee information Per Government Code 27280.5. All documents are made available for public viewing and purchasing so these titles can be identified and researched further by any interested party.
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Re,strioted 1Cove,na111t Program SeN ices RFP Time,line Task Start Date End Date
SOLICITATION PR EPARATION /25/ 20 22 9/3 /2022
SOLICITATION RELEASE 10/ 3,{2022 11/ 21/2022
3,/ 13,/ 2023,

BOARD AG ENDA
CON RACT IMPLEMENT A ION 9
ESTIMATED SYSTEM LIVE DA TE 1/
12400 IMPERIAL HIGHWAY, NORWALK, CA 90650 LAVOTE.GOV

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ATTACHMENT 2
Notice of illegal restriction and Restrictive Covenant
Modification form
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The following notice is pursuant to California Government Code Section 12956.l(b)(l))
Notice
If this document contains any restriction based on age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, familial status, marital status, disability, genetic information, national origin, source of income as defined in subdivision (p) of Section 12955, or ancestry, that restriction violates state and federal fair housing laws and is void, and may be removed pursuant to Section 12956.2 of the Government Code by submitting a "Restrictive Covenant Modification" form, together with a copy of the attached document with the unlawful provision redacted to the county recorder's office. The "Restrictive Covenant Modification" form can be obtained from the county recorder's office and may be available on its internet website. The form may also be available from the party that provided you with this document. Lawful restrictions under state and federal law on the age of occupants in senior housing or housing for older persons shall not be construed as restrictions based on familial status. 9 - 14
Restrictive Covenant Modification
Under current state law, including AB1466 effective January l, 2022, homeowners can request to modify property documents that contain unlawful discriminatory covenants. Government Code Section 12956.2 allows a person who holds an ownership interest of record in property that the person believes is the subject of an unlawfully restrictive covenant to record a Restrictive Covenant Modification document to have the illegal language stricken. Unlawful restrictions include those restrictions based on race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, familial status, marital status, disability, veteran or military status, national origin, source of income as defined in Government Code Section 12955subdivision (p), ancestry, or genetic information.

To Record a Restrictive Covenant Modification, you must:
• Complete a Restrictive Covenant Modification Form; this must be signed in front of a notary public.
• Attach a copy of the original document containing the unlawful restrictive language with the unlawful language stricken.
• Submit the completed document to the County Recorder.

This document requires the following:

1. Name(s) of current owner(s)

2. Identification of document page number and language in violation

3. Recording reference of document with unlawful restrictive covenant

4. Copy of referenced document attached complete with unlawful restrictive language stricken out

5. Signature(s) of owner(s)

6. Signature(s) acknowledged

7. Approval by County Counsel provided to County Recorder Upon receipt, the Recorder's office will submit the document to County Counsel who will determine whether the original document contains any unlawful restrictions, as defined in Government Code Section 12956.2 subdivision (b). Only those determined to be in violation of the law will be recorded and those that are not, will be returned to the submitter unrecorded.

Please note that the County Recorder is not liable for modification not authorized by law. This is the sole responsibility of the holder of ownership interest who caused the modified recordation per Government Code Section 12956.2 subdivision (f).

Pursuant to the requirements of AB1466, and no later than July l, 2022, the AssessorCounty Clerk-Recorder will post an implementation plan outlining our strategy to identify records with discriminatory restrictions.
9 - 15
Recording Requested By
When recorded mail document to
Above Space for Recorder's Use Only

RESTRICTIVE COVENANT MODIFICATION
I 0Ne) ________________________________ havean
ownership interest of record in the property located at __________________ that is covered by the document described below.

The following referenced document contains a restrictive covenant based on race, color, religion, sex, familial status, marital status, disability, national origin, source of income as defined in subdivision (p) of Section 12955, or ancestry that violates state and federal fair housing laws and that restriction is void. Pursuant to Section 12956.2 of the Government Code, this document is being recorded solely for the purpose of eliminating that restrictive covenant as shown on page(s) ______ of the document recorded on _______ (date) In book _____ and page_____ or Document No. ____________ of the Official records of the County of ___________________ , State of California.

The document referenced above was originally indexed in the following manner __________ _ ___________ and this document shall be indexed in like manner pursuant to Section 12956.2 (e).

The effective date of the terms and conditions of this modification document shall be the same as the effective date of the original document referenced above.

Dated ________ _ -
-
Printed Name(s)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accurac , or validit of that document.

STATE OF CALIFORNIA }
COUNTY OF ------------~
On ______________ before me, _____________ , a Notary Public, personally appeared ______________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/their/her authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ________________ _
10 10 - 1
DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
June 21, 2023
Armine Chaparyan, City Manager~
Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk ITEM NO.
--
SUBJECT: Approval of City Council Meeting Minutes for June 7, 2023 Recommendation
It is recommended that the City Council approve the minutes for the June 7, 2023, Regular City Council Meeting.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department's Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There are no costs anticipated for work related to this project.

Attachment: June 7, 2023, Regular City Council Meeting Minutes

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June 7, 2023, City Council Meeting Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, JUNE 7, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, June 7, 2023, at 7:19 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Janet Braun
Councilmember Michael A. Cacciotti
Councilmember Jack Donovan
Management Assistant Tiara Solorzano, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney, Tiara Solorzano, Management Assistant, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Mayor Jon Primuth.
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CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. PUBLIC EMPLOYMENT – PERFORMANCE EVALUATION
Government Code Section 54957(b)(1)
Title: City Manager
B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. American Medical Response West v. California Department of Health Care Services, et al. (SCSC Case No. 34-2021-80003757)

2. LA Sunshine Coalition v. So. Pasadena (LASC Case No. 22STCP04228)

3. Cheung v. City of South Pasadena (LASC Case No. 22STCP01432)

4. So. Pasadena v. Ferguson (LASC Case No. 22STCV18726)

5. Arcadia et al. v. Southern California Edison Co. (SBSC Case No. 20CV02026)

6. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

7. Cruz v. So. Pasadena (LASC Case No. 21STCV19706)

8. Jane Doe vs. Doe (LASC Case No. 22AHCV01240)

9. Ormeno Chumpitaz v. City of South Pasadena et al (LASC Case No. 22AHCV01170)

10.Forbes v. So. Pasadena (LASC Case No. 22STCV30042)

11.Coyotl + Macehualli v. So. Pasadena (LASC Case No. 21STCP00897; SDCA B327679)

12.City of So. Pasadena vs. Hollywood, Arogant (LASC Case No. 23PDRO00243)

13.Sanchez, Jesus v. So. Pasadena, et al. (LASC Case No. 23STLC01506)
C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code Section 54956.9(d)(1))

1. Claimant: Shahid Abbas
Agency Claimed Against: City of South Pasadena
The City Council commenced Closed Session at 5:35 P.M. with all Councilmembers present.

City Attorney Jared reported that no action was taken in closed session. 10 - 6
Regular Meeting Minutes South Pasadena City Council June 7, 2023

Page 3 ends

The City Council recessed Closed Session at 7:06 P.M.

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
Zoom Public Comment:

Yvonne LaRose spoke regarding the restroom at the farmers market and historic museum.

In Person Public Comment:

Jim Tavares spoke regarding an upcoming event for the South Pasadena Preservation Foundation on June 25, 2023, for the historic house – Adobe Flores.

Sam Burgess spoke regarding the 626 Cal Trans Property and yard maintenance.

Alan Ehrlich spoke regarding 1313 Huntington Drive visit from Councilmember Donovan, the two meetings that took place at the same time on Monday, June 5th, and the security guard at entrance of City Hall.

PRESENTATIONS

3. PRESENTATION OF A PROCLAMATION RECOGNIZING THE ONEONTA CLUB

CENTENNIAL CELEBRATION
Mayor Primuth and Dean Serwin presented the Proclamation of the Oneonta Club.

4. PRESENTATION OF A PROCLAMATION DECLARING THE MONTH OF JUNE 2023 AS “PRIDE MONTH”
Mayor Primuth and Elias Naranjo from the Laurel Foundation presented the Proclamation declaring the month of June 2023 as “PRIDE MONTH”.

5. UPDATE ON 710 PROJECT COORDINATION WITH NEIGHBOR CITIES Public Works Director Ted Gerber presented details and updates on the 710 Project coordination with surrounding cities.

Councilmember Michael Cacciotti requested that staff send a letter to our Assemblymember or State Senator to address Caltrans on our behalf.

PRESENTATIONS
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Regular Meeting Minutes South Pasadena City Council June 7, 2023

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6. STAFF INTRODUCTION
Management Services Department:

Tiara Solorzano, Management Assistant
Luis Frausto, Management Services Director, introduced the employee.

Public Works Department:

Melanis Stepanian, Management Assistant
Ted Gerber, Public Works Director, introduced the employee.

COMMUNICATIONS

7. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Mayor Primuth requested the following reordering of the agenda:

Item 15, 18, 19, 20, and 21. Unanimous consent from Council to move action items prior to the consent calendar. Mayor Primuth requested to move item 12 to Action/Discussion following item 15.

CONSENT CALENDAR

A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Consent Calendar Item Nos. 8, 10, 11, 13, and 16, as presented by staff. Councilmember Braun requested to pull Item Nos. 9 and 14 for separate discussion. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

8. APPROVAL OF GENERAL CITY WARRANTS IN THE AMOUNT OF $871,422.33; ONLINE PAYMENTS IN THE AMOUNT OF $13,022.00; VOIDS IN THE AMOUNT OF ($497.07); PAYROLL IN THE AMOUNT OF $1,548,714.07
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar 10 - 8
Regular Meeting Minutes South Pasadena City Council June 7, 2023

Page 5 ends

9. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR MAY 17, 2023 AND MAY 30, 2023
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the May 17, 2023, Regular City Council Meeting; and

2. Approve the minutes for the May 30, 2023, Special City Council Meeting.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Braun, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Item No. 9, as modified with the additional documents. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

10.APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT FOR PROFESSIONAL PRODUCTION SERVICES WITH STUDIO SPECTRUM, INC.

Recommendation
It is recommended that the City Council authorize the City Manager, or designee, to execute the proposed Amendment and all documents necessary to amend the Professional Services Agreement with Studio Spectrum, Inc., and increase the contract amount by $32,120 for a total amount not to exceed $86,000 annually, inclusive of a ten percent contingency in the amount of approximately $7,269 to continue professional production services.

A motion was made to approve recommendation on the Consent Calendar

11.SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC SUBMISSION OF DISCLOSURE STATEMENTS)
Recommendation
It is recommended that the City Council:

1. Direct the City Clerk’s Division to provide proper notice of the adoption of the ordinance; and

2. Adopt the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER
2 (ADMINISTRATION), ARTICLE II (OFFICERS AND
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EMPLOYEES GENERALLY) OF THE SOUTH PASADENA
MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC

SUBMISSION OF DISCLOSURE STATEMENTS)
A motion was made to approve recommendation on the Consent Calendar Ordinance No. 2375 was adopted.

12. APPROVAL OF A FACILITY LEASE AGREEMENT WITH i-TENNIS FOR THE

ARROYO SECO RACQUET CLUB
Recommendation
It is recommended that the City Council approve the Facility lease Agreement with iTennis for the Arroyo Seco Racquet Club (Racquet Club).

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 12, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

13. AUTHORIZE PAYMENT FOR TRAFFIC SIGNAL AND STREETLIGHT

MAINTENANCE SERVICES WITH YUNEX, LLC FOR PAST AND PRESENT INVOICES FROM JULY 2022 THROUGH MAY 2023 IN THE AMOUNT OF $125,000, AND AUTHORIZE AN INTERIM MAINTENANCE AGREEMENT WITH YUNEX, LLC FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $75,000 THROUGH SEPTEMBER 2023
Recommendation
It is recommended that the City Council:

1. Authorize payment to Yunex, LLC (Yunex) for past and present invoices from July 2022 through May 31, 2023 in the amount of $125,000; and

2. Authorize the City Manager to execute a contract for interim City traffic signal and streetlight repairs and maintenance with Yunex through September 2023, in an amount not to exceed $75,000.

A motion was made to approve recommendation on the Consent Calendar 10 - 10
Regular Meeting Minutes South Pasadena City Council June 7, 2023

Page 7 ends

14. ADOPTION OF A RESOLUTION TO ENTER INTO A COOPERATIVE

IMPLEMENTATION AGREEMENT (CIA) WITH CALIFORNIA DEPARTMENT OF

TRANSPORTATION (CALTRANS) TO RECEIVE STATE FUNDS IN AN AMOUNT NOT-TO-EXCEED $3,114,686 FOR THE LOWER ARROYO PARK STORMWATER INFILTRATION BASIN FACILITY #2 PROJECT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA, TO

ENTER INTO A COOPERATIVE IMPLEMENTATION

AGREEMENT WITH CALTRANS TO RECEIVE

GRANT FUNDS TO CONSTRUCT THE LOWER

ARROYO PARK STORMWATER INFILTRATION
BASIN FACILITY #2 PROJECT.

Recommendation
It is recommended that the City Council:

1. Adopt a Resolution authorizing the funding application, acceptance, and execution for the City of South Pasadena Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project; and

2. Authorize the City Manager, or her designee to conduct all negotiations, and to execute and submit all documents including, but not limited to, agreements, amendments, payment requests and so forth which may be necessary for the completion of the agreement with Caltrans to provide funding to the Project and/or may be required by California Department of Transportation (Caltrans) ; and

3. Authorize City Manager to execute the Cooperative Implementation Agreement (CIA) with Caltrans, subject to approval by the City Attorney, and submit any required documents, invoices, and reports required to obtain related funding.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun and approved by roll call vote to approve Item No. 14, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution No. 7818 was adopted.
-This section intentionally left blank10 - 11
Regular Meeting Minutes South Pasadena City Council June 7, 2023

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15. RESOLUTION DENOUNCING ANTISEMITISM

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,

CONDEMNING AND REJECTING ANTISEMITISM

AND SUPPORTING THE INTERNATIONAL

HOLOCAUST REMEMBRANCE ALLIANCE BY
AFFIRMING SOUTH PASADENA’S COMMITMENT TO

ENSURING OUR COMMUNITY IS A SAFE AND

WELCOMING PLACE
Recommendation
It is recommended the City Council discuss and consider adopting a resolution denouncing antisemitism.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Item No. 15, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution No. 7819 was adopted.

16.AWARD OF CONTRACT TO TRIO COMMUNITY MEALS IN THE AMOUNT OF $77,610 FOR THE CATERED SENIOR SERVICES NUTRITION PROGRAM FOR FISCAL YEAR 2023-2024
Recommendation
It is recommended that the City Council award a contract for the Senior Services Nutrition Program (Program) to TRIO Community Meals in the amount of $77,610 for Fiscal Year 2023-2024, to provide meals at the Senior Center and for Home Delivery.

A motion was made to approve recommendation on the Consent Calendar -This section intentionally left blank10 - 12
Regular Meeting Minutes South Pasadena City Council June 7, 2023

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ACTION/DISCUSSION

17. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR NOVEMBER 2, 2022, AND NOVEMBER 9, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the November 2, 2022, Special City Council Meeting; and

2. Approve the minutes for the November 9, 2022, Special Joint City Council and Planning Commission Meeting.

This item was continued to the 6/21/2023, City Council meeting date for further discussion.

18. APPROVAL OF AWARD OF CONTRACT WITH RICHARDS WATSON &

GERSHON FOR CITY ATTORNEY SERVICES
Recommendation
The Subcommittee for City Legal Services recommends that the City Council award a contract to Richards Watson & Gershon (RWG) for City Attorney Services for an initial term of three (3) years, with two one-year renewal options with such additional terms and conditions set forth in the proposed Agreement attached to this memorandum as Attachment 3.

COUNCIL ACTION AND MOTION
A motion was made by Mayor Pro Tem Zneimer, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 18, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

19. CONSIDERATION OF SOUTH PASADENA CHAMBER OF COMMERCE BUSINESS IMPROVEMENT TAX (BIT) PROPOSAL FOR FUNDING FOR FY 2023- 24 IN THE AMOUNT OF $128,500
Recommendation
It is recommended that the City Council review additional information related to the FY 2023-24 South Pasadena Chamber of Commerce Business Improvement Tax (BIT) and consider revised funding proposal in the amount of $128,500, and provide further direction to staff.
10 - 13
Regular Meeting Minutes South Pasadena City Council June 7, 2023

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In-Person Public Comment:

Alan Ehrlich spoke regarding the Chamber of Commerce budget.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Zneimer requested staff to obtain data on businesses in South Pasadena and their membership status for the South Pasadena Chamber of Commerce.

A motion was made by Councilmember Braun, seconded by Councilmember Cacciotti and approved by roll call vote to approve Item No. 19, as presented by staff. The motion carried 3-1-0-1, by the following vote:

AYES: Braun, Cacciotti, Mayor Primuth
NOES: Zneimer
ABSENT: None.

ABSTAINED: Donovan

20. ADOPTION OF A RESOLUTION DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN ACCORDANCE WITH

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, DETERMINING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN

ACCORDANCE WITH ARTICLE XIII B OF THE

CALIFORNIA CONSTITUTION AND GOVERNMENT
CODE SECTION 7910
Recommendation
It is recommended that the City Council adopt a resolution revising the City of South Pasadena’s (City) FY 2023-24 Appropriations Limit.

In-Person Public Comment:

Josh Betta spoke regarding violations of the GANN Limit.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Item No. 20, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution No. 7820 was adopted.
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Regular Meeting Minutes South Pasadena City Council June 7, 2023

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21. ADOPTION OF FISCAL YEAR 2023-24 ANNUAL BUDGET REPORT AND

RESOLUTION
Recommendation
Staff recommends that the City Council:

1. Adopt the Fiscal Year 2023-24 Annual Budget;

2. Approve GANN limit;

3. Approve Master Fee Schedule; and

4. Adopt a Resolution adopting the Fiscal Year 2023-24 Annual Budget In-Person Public Comment:

Josh Betta spoke regarding his support for taking budget back to Commission, the city’s KPI’s, and recommended a resolution to continue appropriations to address head count.

Sheila Rossi spoke regarding her opposition of the budget, and stated the current budget book was not what Finance Commission was given.

Stephen Rossi – Conceded time to Sheila Rossi.

Alan Ehrlich spoke regarding and reiterated comments of Betta and Rossi and recommended the budget be sent back to the Finance Commission for review.

Fred Findley spoke regarding the similarity of this budget process to the one from three years ago. Mr. Findley requested to allow Finance Commission to review the new budget.

Zoom Public Comments:

Steven Lawrence spoke regarding the importance of Finance Commission and their review of the budget.

Yvonne LaRose spoke regarding staffing and personnel and stated her questions not being answered.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to take budget back to Finance Commission and bring back to Council as a Joint Meeting with the Finance Commission once it has been approved to form by the Finance Commission.

The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.
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22. CONTINUED PUBLIC COMMENT – GENERAL
None.

COMMUNICATIONS

23. COUNCILMEMBER COMMUNICATIONS
Mayor Pro Tem Zneimer had no comments.

Councilmember Donovan had no comments.

Councilmember Braun had no comments.

Mayor Primuth had no comments.

Councilmember Cacciotti had no comments.

24. CITY MANAGER COMMUNICATIONS
City Manager Chaparyan had no comments.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 11:15 P.M., to the next City Council meeting scheduled on Wednesday, June 21, 2023.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk
APPROVED:
_______________________________
Jon Primuth
Mayor
ATTEST:
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:

PUBLIC COMMENT – CONTINUED
10 - 16
11 11 - 1
City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager~
PREPARED BY: H. Ted Gerber, Public Works Director
Victor Magana, Water Operations Manager
ITEM NO.

SUBJECT: Receive and File Fiscal Year 2023-24 Water and Sewer Capacity Charges Recommendation
It is recommended that the City Council receive and file information related to the annual adjustment of Water and Sewer Development Impact Fees, also referred to as Water and Sewer Capacity Charges, for Fiscal Year (FY) 2023-2024.

Executive Summary
The expansion or improvements of water and sewer facilities requires the imposition of a development impact fee, which was established in 2015. Beginning July 1, 2016, and on each July 1 thereafter, the rate of the fee increases without further action by the City in accordance with a formula established in the South Pasadena Municipal Code (SPMC). This item provides City Council and the public information on the FY 2023-2024 rates.

Background
On January 7, 2015, the City Council ordained that in order to provide services to future development in the City, the City must expand or improve its water and sanitary sewer facilities. The expansion or improvements of water and sewer facilities required the imposition of a development impact fee, and this capacity charge was a key funding mechanism designed to support the financial burden generated from new development ln the City, and future capital improvement projects. Ordinance No. 2280 was approved adding Chapter 16B to the SPMC. Under section 16B.S(b ), the rate of the fee increases every July 1 without further action by the City, according to the following formula:

Council Approved Rate ENR Index for April of Current Year ENR Index for April of Council Approval Year
Where the "Council Approved Rate" is the rate most recently establish by resolution or ordinance of the city council, the "ENR Index for April of Current Year'' is the Construction Cost Index published in the Engineering News-Record (ENR) for the month of April of the year when the calculation is made. The "ENR Index for April of Council Approval Year'' is FY 2023-2024 Water & Sewer Development Impact Fees / Capacity Charges June 21, 2023

Page 2 of 4 ends

the Construction Cost Index published for April of the year in which the City Council approved the rate, which in this case was 2015.

Analysis
On February 4, 2015, the City Council approved Resolution No. 7390 establishing the Water and Sewer Capacity Charges to recover the cost of improving or building public facilities to deliver water and sewer service. The capacity charges became effective April 5, 2015, and established five (5) water rates based on the water meter size / pipe diameter, and therefore, the capacity of the connection in gallons per minute (gpm); and established one (1) sewer rate based on a single-family home, that is prorated for other types of facility sewer connections, such as multi-family homes or businesses.

The baseline rates that were established in the ‘Council Approval Year’ FY 2015-2016 are associated with an April 2015 ENR Index of 9992. The ENR Index from April 2023 is 13230. The ratio of 13230 (April 2023) to 9992 (April 2015) is 1.324059 (132.4%), which is the number used to increase the FY 2015-2016 established rates to the new FY 2023- 2024 rates. Tables 1 and 2 below demonstrate this analysis for water and sewer capacity charges, respectively.

Table 1: Calculation of FY 2023-2024 Water Capacity / Impact Fee Rates Water Capacity / Impact Fee Rates Adopted in
FY 2015-2016 (Baseline Year)
New Water Capacity / Impact Fee Rates
Calculated for FY 2023-2024
Water
Meter Size
Water
Meter
Capacity
(gpm)
Water Capacity
Charge
(from 2015
Resolution 7390)
ENR Index
for April of
FY 2015-
2016
(Council
Approval Year)
ENR Index
for April of
FY 2023-
2024
(New Year)
Ratio
(New Year /
Council Approval
Year)
Water
Capacity
Charge
Effective
7/1/2023
3/4" 20 $ 7,916
9992 13230 1.324059
$ 10,481
1" 50 $ 19,789 $ 26,201
1 1/2" 100 $ 39,578 $ 52,403
2" 160 $ 63,325 $ 83,846
3" 320 $ 126,649 $ 167,690
Note: Fees for water meter size larger than 3 inches, which is not common, shall be considered on a case-by-case basis rather than by extrapolation.

11 - 2
FY 2023-2024 Water & Sewer Development Impact Fees / Capacity Charges June 21, 2023

Page 3 of 4 ends

Table 2: Calculation of FY 2023-2024 Water Capacity / Impact Fee Rates Sewer Capacity / Impact Fee Rates Adopted in
FY 2015-2016 (Baseline Year)
New Sewer Capacity / Impact Fee Rates
Calculated for FY 2023-2024
Sewer Connection
Size
Sewer Capacity
Charge
(from 2015 Resolution
7390)
ENR Index
for April of
FY 2015-
2016
(Council
Approval Year)
ENR Index
for April of
FY 2023-
2024
(New Year)
Ratio
(New Year /
Council Approval
Year)
Water
Capacity
Charge
Effective
7/1/2023
1 Equivalent
Dwelling Unit
(EDU)
$ 2,094 9992 13230 1.324059 $ 2,772
Note: The proposed sewer capacity charge for an equivalent dwelling unit (single-family home) is prorated for other types of connections such as multi-family housing or commercial connections.

Fiscal Impact
There is no direct fiscal impact to the City from the annual adjustment of the rates, with the exception of the subscription fee to the Engineering News-Record to obtain the published Construction Cost Index each year, this fee is approximately $100 per year and is paid from the enterprise water fund. Funds generated from this capacity charges are placed in a separate revenue fund. The fees, along with any interest earnings on the accounts, may only be utilized for the cost of capital improvements to City water and sewer facilities.

Environmental Analysis
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guidelines section 15378(a). In addition, pursuant to section 15378(b), this action implements a government funding mechanism which does not involve any commitment to any specific project, and has no potential for resulting in either a direct physical change in the environment 15378(b)(4), and it is an administrative activity of government that will not result in direct or indirect physical changes in the environment 15378(b)(5).

Key Performance Indicators and Strategic Plan
This item is not associated with a Key Performance Indicator or Strategic Plan Goal, however, as this action generates funds to construct and replace water and sewer facilities, it aligns with the City’s Capital Improvement Program and associated master plans.

Commission Review and Recommendation
This item was not reviewed by a commission.
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FY 2023-2024 Water & Sewer Development Impact Fees / Capacity Charges June 21, 2023

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Public Notification
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachments

1. January 7, 2015 Ordinance 2280 – Adding SPMC Chapter 16B Related to Water and Sewer Impact Fees

2. February 4, 2015 Resolution 7390 – Establishing Water and Sewer Capacity Charges
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ATTACHMENT 1
January 7, 2015 Ordinance 2280 – Adding South Pasadena
Municipal Code Chapter 16B Related to Water and Sewer
Impact Fees
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ORD. VOL. 26 PAGE 1
ORDINANCE NO. 2280

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,
ADDING CHAPTER 16B TO THE SOUTH PASADENA

MUNICIPAL CODE WITH RESPECT TO WATER

AND SEWER IMPACT FEES

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds and declares that:
01/07/15
(a) In order to provide services to future development in the City, the City must expand or improve its water and sanitary sewer facilities. The expansion or improvements of public water and sewer facilities requires the imposition of a development impact fee.
(b) The City has engaged Hoag Consulting to prepare a study of the cost of new or improved water and sewer facilities required by future development and the proportionate costs which new developments should pay toward those improvements (Study). The Study describes the water and sewer facilities improvements that are needed to mitigate the anticipated demands of new development. The Study, which is on file in the Office of the City Clerk, is incorporated herein by reference.
(c) Section 66000 et seq. of the California Government Code authorizes the City to levy a fee upon development projects to defray all or a portion of the costs of public facilities (including public improvements and public amenities) related to the development project.
( d) The City desires to impose a fee, to be known as the "Water and Sewer Impact Fee" upon development projects, for the purpose of funding the costs of improving water and sewer capital facilities to meet increased demand form developments (Fee). The Fee, its methodology, and the calculations supporting its methodology, are set forth in this Ordinance and more completely analyzed in the Study.
(e) The Fee is a "capacity charge" for purposes of Government Code Section 66013(b)(3) because it is a charge "for public facilities in existence at the time a charge is imposed or ... for new public facilities to be acquired or constructed in the future that are of proportional benefit to the person or property being charged, including supply or capacity contracts for rights or entitlements, real property 11 - 8
ORD. VOL. 26 PAGE2 01/07/15
ORDINANCE NO. 2280
Page2
interests, and entitlements and other rights of the local agency involving capital expense relating to its use of existing or new public facilities." The Fee is not a "commodity charge."
(f) The Study estimates the costs of each element of improving water and sewer facilities and substantiates a methodology for the Fee that will charge each new development projects only for the portion of the costs for improvements necessary to mitigate the impacts expected to be caused by that development project. (g) There is a reasonable relationship between the need for improvements to the City's water and sewer system and the development projects on which the Fee will be imposed because such new development projects will create an additional demand on City services, requiring the expansion of water and sewer facilities to provide such services.
(h) There is a reasonable relationship between the Fee's use and development projects on which the Fee will be imposed because the Fee will only fund the portion of Project costs necessitated by each new development. (i) The Fee does not exceed the estimated reasonable cost of providing the facilities for which the Fee is imposed. The Fee is not levied, collected or imposed for general revenue purposes, but is levied specifically to fund facilities of the types set forth in the Report.

G) This ordinance does not constitute a project under the California Environmental Quality Act (CEQA) Guidelines as set forth in Title 14, Section §15378 of the California Code of Regulations, because it amends a government funding mechanism which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment (§ 15378(b) (4)) and is an administrative activity of government that will not result in direct or indirect physical changes in the environment (§15378(b) (5)). (k) On December 17, 2014, the City Council held a full and fair public hearing, noticed pursuant to Section 66016 of the Government Code, regarding the Fee.

SECTION 2. The Study, and each finding contained therein, is hereby adopted by the City Council. With respect to any inconsistency between this ordinance and the Study, the terms of this ordinance shall control.

SECTION 3. Chapter 16B of the South Pasadena Municipal Code is hereby added as follows:
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ORD. VOL. 26
CHAPTER 16B

WATER AND SEWER IMPACT FEE
16B.1 Purpose
PAGE3 01/07/15
ORDINANCE NO. 2280

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The purpose of this impact fee is to mitigate unfavorable impacts on the City's water and sanitary sewer systems attributed to new development. This fee is to be applied toward the costs of new or expanded public water and sewer facilities. It is based on a formula designed to ensure that individual developers pay their fair share for public facilities needed to serve the increased population which results from new development. 16B.2 Definitions
As used in this chapter:
(a) "Costs of capital improvements" include all costs related to acquisition, construction, repair and financing of improvements to the Water and Sewer Facilities, but do not include costs of routine maintenance. (b) "Essential infrastructure" means capital improvements related to the Water and Sewer Facilities which are otherwise not specifically identified for funding as a part of other city development fees.
(c) "Fees" collected under the requirement of this chapter are as defined in Section 66000 of the Government Code but collected specifically for the purposes outlined in this chapter.
( d) "Gross floor area" means the total horizontal area of all the floors of a structure included within the surrounding exterior walls, including garages, and accessory structures, but excluding patios.
( e) "New development" means the construction of new structures or additions to existing non-residential structures in the city and, with respect to residential development, any development project that creates additional Dwelling Units. "New Development" shall not mean replacement or expansion of an existing Dwelling Unit. With respect to nonresidential development, "New Development" shall also mean any development project that creates additional square footage of useful area or changes the Use Class of an existing structure. When any New Development occurs on a parcel (or group of parcels), "New Development" shall include all new construction on the parcel.
(f) "Sewer facilities" or "system" has the same meaning as set forth in section 30.1 of this Code.
(g) "Water facilities" or "system" means the system of pipes, conduits, and related infrastructure which treats, stores, and delivers the municipal water supply to residents.
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ORD. VOL. 26 PAGE4 01/07/15
ORDINANCE NO. 2280

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16B.3 Water and Sewer Impact Fee Imposed
The Fee is hereby imposed as a condition of the issuance of any permit for any New Development, unless expressly exempted by this chapter. 16B.4 Timing of Payment
(a) Except as otherwise required by Government Code Section 66007, the Fee shall accrue at the time the city receives an application for utility service. A Fee shall be calculated at the rate in effect when the Fee accrues. (b) Payment of the Fee may be deferred, for residential development only, to the date of approval of the final building inspection of the development, provided the owner of the real property for which the fees are required enters into a recordable agreement with the city prior to issuance of the building permit for the development, which shall constitute a lien on the property from the date of recordation and shall be enforceable against successors in interest to the property owner. The agreement shall provide that approval of the final building inspection shall not be granted until the Fee is paid. The agreement shall also provide that, in any action to collect the Fee or any portion thereof, the city shall be entitled to all of its costs of enforcement and collection, including reasonable attorney's fees.

The city manager may execute such agreements on behalf of the city in a form acceptable to the city attorney. Any deferral granted pursuant to this paragraph (b) shall be consistent with the requirements of Government Code Section 66007. 16B.5 Calculation of Fee
(a) The rate of the Fee shall be established from time to time by resolution or ordinance of the city council in the manner required by Government Code Section 66016 and other applicable law.
(b) Beginning July 1, 2016, and on each July 1 thereafter, the rate of the fee shall increase without further action by the city according to the following formula:

Council-Approved Rate* -~I=~N~, ~R~l=n=d=ex=· =fo~, r~A~·· .,_p1~·i-'--l _of_C_u_rr--'-e_nt"'-Y----'-ea"'-r __ _ ENR Index for April of Council-Approval Year
Where the "Council-Approved Rate" is the rate most recently established by resolution or ordinance of the city council, "ENR Index for April of Current Year" is the Construction Cost Index published in the Engineering News-Record for the month of April of the year when the calculation is made and "ENR Index for April of Council-Approval Year" is the Construction Cost Index published for April of the year in which the Council approved the "Council-Approved Rate." The director shall calculate the increased fee annually and give notice of that calculation in the manner required by law for the publication of ordinance of the city council.
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ORD. VOL. 26
16B.6 Appeals
PAGES 01/07/15
ORDINANCE NO. 2280

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An applicant or developer may appeal to the City Council a determination that the proposed project or development will be subject to the Fee imposed pursuant to this chapter, or a determination as to the amount of a proposed fee. The appeal must be filed within 30 days of the determination. In the absence of a timely appeal, the determination of applicability and amount shall be deemed final.
16B.7 Exemptions
Any proposed development which meets the following criteria shall be exempt from paying the Water and Sewer Impact Fee:
(a) Alterations which do not increase the floor area of a structure; (b) Additions to single-family residential dwellings which does not constitute habitable space as defined by the Uniform Building Code; or ( c) Single-family residential dwellings upsizing their meter without a change of use; (d) New Development that is exempt from the Fee by virtue of the Constitutions of the United States or California or by virtue of other applicable state or federal law.
16B.8 Fund accounting
(a) All fees collected pursuant to this chapter shall be placed in a separate fund, entitled the "Water and Sewer Impact Fee Fund." The fees in this fund, along with any interest earnings on the accounts, may only be utilized for the costs of capital improvements to the Water and Sewer Facilities, as defined previously in this chapter.
(b) If the city has had possession of a fee for five or more years, and has not committed that money to a project, then the city shall make findings describing the continuing need for that money each fiscal year after the five years has expired.
( c) If the city cannot make such findings, then the city shall refund the fees as appropriate.

SECTION 4. This ordinance shall take effect on April 1, 2015, and within fifteen (15) days after its passage, the City Clerk of the City of South Pasadena shall certify to the passage and adoption of this ordinance and to its approval by the Mayor and City Council and shall cause the same to be published in a newspaper in the manner required by law.
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ORD. VOL. 26 PAGE6 01/07/15
ORDINANCE NO. 2280

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PASSED, APPROVED, AND ADOPTED this ih day of January, 2015.

ATTEST:
(seal)
Date: 01 I 0112015""
APPROVED AS TO FORM:

I HEREBY CERTIFY the foregoing ordinance was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the ih day of January, 2015, by the following vote:

AYES: Cacciotti, Khubesrian, Mahmud, Schneider, and Mayor Joe NOES: None
ABSENT: None
ABSTAINED: None
ATTACHMENT 2
February 4, 2015 Resolution 7390 – Establishing Water and Sewer Capacity Charges
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RES. VOL. 50 PAGE 11
RESOLUTION NO. 7390

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

ESTABLISHING WATER AND SEWER

CAPACITY CHARGES
02/04/15
WHEREAS, Chapter 16B of the South Pasadena Municipal Code authorizes the City to adopt Water and Sewer Capacity Charges to recover the costs of improving or building public facilities to deliver water and sewer services; and
WHEREAS, the City of South Pasadena City Council has commissioned and considered a study of the cost of new or improved water and sewer facilities required by future development and the proportionate costs which new developments should pay toward those improvements and proposed charges which will recover those costs; and WHEREAS, the City has conducted a noticed public hearing in accordance with Government Code section 66016 to consider the proposed charges as well as the estimated proportional costs for providing water and sewer services for new developments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct, and further incorporates by reference the findings and conclusions of the rate study prepared by Hoag Consulting.

SECTION 2. The City Council hereby adopts the following rates for water and sewer capacity charges:

WATER CHARGES
Water Water Water Capacity
Meter Meter Charge
Size Capacity (Full amount)
GPM
¾" 20 $7,916
1" 50 $19,789
1 ½" 100 $39,578
2" 160 $63,325
3" 320 $126,649
Fees for water meter sizes greater than 3" shall be considered on a case-by-case basis rather than by extrapolation.
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RES. VOL. 50 PAGE 12 02/04/15
RESOLUTION NO. 7390

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SEWER CHARGES
Connection II Sewer Capacity
Size Charge
(Full Amount)
lEDU $2,094
The proposed sewer capacity charge for an equivalent dwelling unit (single-family home) is prorated for other types of connections such as multi-family housing or commercial connections.

SECTION 3. Effective Date
The Water and Sewer Capacity Charges adopted herein shall be effective as of April 5, 2015.

SECTION 4. Adjustments
The Water and Sewer Capacity Charges adopted herein shall be adjusted automatically as set forth in South Pasadena Municipal Code Chapter 16B or by resolution of the City Council.

SECTION 5. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED, AND ADOPTED this 4th day of February, 2015.

ATTEST: APPROVED AS TO FORM:
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RES. VOL. 50 PAGE 13 02/04/15
RESOLUTION NO. 7390

Page 3 ends

I HEREBY CERTIFY the foregoing ordinance was duly adopted by the City Council of the City of South Pasadena, California at a regular meeting held on the 4th day of February, 2015, by the following vote:

A YES: Cacciotti, Khubesrian, Mahmud, Schneider, and Mayor Joe NOES: None
ABSENT: None
ABSTAINED: None
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12 12 - 1
.

City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager~
PREPARED BY: H. Ted Gerber, Public Works Director
ITEM NO.
--
SUBJECT: Adoption of a Resolution Confirming an Annual Levy and Collection of Assessments for the Lighting and Landscaping Maintenance District (LLMD) for Fiscal Year 2023-2024
Recommendation
It is recommended that the City Council, after receiving Public Hearing testimony, adopt the attached resolution confirming the annual levy and collection of assessments for the Lighting and Landscaping Maintenance District (LLMD) for Fiscal Year (FY) 2023-2024.

Executive Summary
On May 17, 2023, the City Council adopted Resolution 7815 approving the Engineer's Report, declaring the intention to levy and collect the assessments, and setting the Public Hearing for the LLMD on June 21, 2023 at 7:00 p.m. At this meeting, City Council may confirm the levy and collection of assessments for the FY 2023-2024 by adopting the Resolution in Attachment 1.

Background
The LLMD provides approximately $900,000 in revenues that exclusively cover maintenance costs within the LLMD boundaries. The revenue is collected through the County Assessor's Office as part of the property tax rolls. The LLMD estimated cost for FY 2023-2024 is $1,764,860. The LLMD assessments provide annual funds for the maintenance and operation of traffic signals, street lights, median landscaping, street tree trimming, and tree removals and replacements. Each year, the City Council establishes assessments to cover these costs.

The annual process to levy assessments requires an Engineer's Report that provides the details of the LLMD including the maintenance cost estimate, the method of assessment, the assessment diagram and the assessment roll. The maintenance costs are distributed equitably by assessing properties in accordance with special benefits received. Revenues generated by the proposed assessment district will partially cover the maintenance cost within the LLMD service area, which coincide with the City boundaries. The remainder of the expenses must be supplemented with other funding or reduced by eliminating some of the current LLMD services.

Approving LLMD Annual Levy and Collection of Assessments for FY 2023-2024 June 21, 2023

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Analysis
Assessments are computed based on the number of equivalent single-family dwelling units (EDU) in the LLMD. The equivalent dwelling unit calculation is adjusted for commercial, vacant, and multi-residential property in a manner detailed on pages eight and nine in the Engineer’s Report, provided in Attachment 2. Local benefits are divided into four zones depending upon the type of street lighting in the neighborhood. • Zone 1 - Properties adjacent to major thoroughfares, which are served by higher levels of lighting compared to residential areas.
• Zone 2 - Properties which are primarily residential and served by streetlights owned and maintained by the City.
• Zone 3 - Properties which are primarily residential and served by streetlights owned and maintained by Southern California Edison.
• Zone 4 - Properties in areas without local street lighting, and which pay no local benefit assessment.

The annual assessment rates for a single-family property in each of these zones are as follows:

Assessment ($/EDU)
Zone City Wide Local
Benefits
Total
1 $71.26 $25.85 $97.12
2 $71.26 $32.83 $104.09
3 $71.26 $7.66 $78.92
4 $71.26 None $71.26
Properties owned by the City (parks, municipal facilities, etc.), the South Pasadena Unified School District, the State (Caltrans properties), or the U.S. Government (post office) are exempt from LLMD assessments.

As a result of Proposition 218 (Prop 218), the City cannot increase the proposed assessments without going through a public ballot process. The City Council has supported staff’s recommendation to rely on an exemption to Prop 218, that allows the renewal of the LLMD assessments, provided the rates are not changed. If the assessment rates are changed, then the balloting requirements under Prop 218 must be fulfilled.

In January 2017, a ballot to increase assessments was performed. The final tally of the vote was 60.9% opposed and 39.1% in favor of the new assessments. As a result, assessment rates remained unchanged. In the FY 2023-2024 report, there is no proposed change to the assessments. However, in a future action, staff plans to recommend that Council again facilitate a vote to raise the assessment rates in order to 12 - 2
Approving LLMD Annual Levy and Collection of Assessments for FY 2023-2024 June 21, 2023

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fully fund the City’s lighting and landscaping expenditures. An alternative to this is to reduce LLMD expenditure costs by eliminating some of the current LLMD services.

Fiscal Impact
The LLMD estimated cost for FY 2023-24 is $1,764,860 (refer to page five of the Engineer’s Report), while revenue is only approximately $900,000. Previously, the City Council has approved a significant transfer from the General Fund to account for the shortfall between assessment revenue and LLMD costs. This General Fund transfer may not be necessary in the future, if a future vote to raise the assessment rates passes. This would fully fund the City’s lighting and landscaping expenditures.

The consulting services of Harris & Associates have been engaged to prepare the Engineer’s Report reflecting individual parcel assessments including recordation with the County.

Community Outreach
The public will have an opportunity to speak on this matter during the Public Hearing at the June 21, 2023 City Council Meeting. A copy of the attached Engineer’s Report is available for viewing on the City’s website.

Environmental Analysis
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment.

Key Performance Indicators and Strategic Plan
This item is related to the annual assessment process for lighting and landscaping maintenance revenue, and is not associated with a Key Performance Indicator.

Commission Review and Recommendation
This item was not reviewed by a City Commission.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by Notice of Public Hearing posted in the South Pasadena Review, as well as posting of the same agenda and reports on the City’s website.

Attachments

1. Resolution

2. FY 2023-2024 Street Lighting and Landscaping Maintenance District Assessment Engineer’s Report
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ATTACHMENT 1
Draft Resolution initiating the proceedings for the Fiscal Year (FY) 2023-24 Lighting and Landscaping Maintenance District (LLMD)
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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, CONFIRMING A DIAGRAM
AND THE FISCAL YEAR 2023-2024 ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS FOR CERTAIN

MAINTENANCE IN AN EXISTING LIGHTING AND

LANDSCAPING MAINTENANCE DISTRICT PURSUANT TO THE
PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND

HIGHWAYS CODE OF THE STATE OF CALIFORNIA
WHEREAS, the City Council of the City of South Pasadena (“City Council”), California, has previously formed a Street Lighting and Landscaping Maintenance District pursuant to the terms and provision of the “Landscaping and Lighting Act of 1972,” Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”), in what is known and designated as the City of South Pasadena Street Lighting and Landscaping Maintenance District (District) for Fiscal Year 2023-2024; and
WHEREAS, on May 17, 2023, the City Council by resolution approved the Engineer’s Report and adopted the Resolution of Intention for the annual levy and collection of assessments for Fiscal Year 2023-2024 to provide for the costs and expenses necessary for continued maintenance of improvements within said District to set a time and place for a Public Hearing on June 21, 2023 at 7:00 p.m.; and
WHEREAS, the proposed assessment rates for Fiscal Year 2023-2024 shall not increase over the assessments rates levied in Fiscal Year 2022-2023; and
WHEREAS, the City Clerk provided notice of the time and place for the public hearing in accordance with law on all matters relating to said annual levy of the proposed assessment; and
WHEREAS, the City Council held a full and fair public hearing regarding protests and objections to the levy and collection of assessments within the District for fiscal year commencing July 1, 2023 and ending June 30, 2024; and WHEREAS, at the public hearing, all interested persons were afforded the opportunity to hear and be heard regarding protests and objections to the levy and collection of the proposed assessments against parcels of real property within the District. The City Council considered all oral and written statements, protests and communications made or filed by interested persons. 12 - 7
-
Resolution No. ____

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the above recitals are all true and correct and incorporated herein by reference as if set forth in full.

SECTION 2. The assessment is in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of an annual assessment pursuant to the Act.

SECTION 3. All oral and written protests and objections filed, and not withdrawn, are overruled and denied.

SECTION 4. That the estimates of costs, the assessment diagram, the assessments, and all other matters, as set forth in the Engineer’s Report, pursuant to the Act ” as submitted and on file in the office of the City Clerk, are hereby approved, adopted by this City Council and hereby confirmed.

SECTION 5. That the maintenance work of improvements contemplated by the Resolution of Intention and described in the Engineer’s Report shall be performed pursuant to law.

SECTION 6. The adoption of this Resolution constitutes the levy of the assessment for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

SECTION 7. The County Auditor of Los Angeles County shall enter on the County Assessment Roll the amount of the Assessment and said Assessment shall then be collected at the same time and in the same manner as the County taxes are collected.

SECTION 8. That the City has previously established a special fund known as:

CITY OF SOUTH PASADENA

LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT
into which the City shall place all monies collected by the Tax Collector pursuant to the provisions of the resolution and the law and said transfer shall be made and accomplished as soon as said monies have been made available to the City.

SECTION 9. That the City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the Auditor-Controller of 12 - 8
1111
Resolution No. ____

Page 3 of 3 ends

the County of Los Angeles, together with a certified copy of this Resolution upon its adoption.

SECTION 10. That a certified copy of the assessment and diagram shall be filed in the Office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk and be open for public inspection.

SECTION 11. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 21st day of June, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez Roxanne Diaz, City Attorney
Deputy City Clerk
I HEREBY CERTIFY the foregoing Resolution No. ____ was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 21st day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____
Mark Perez, Deputy City Clerk
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ATTACHMENT 2
Fiscal Year (FY) 2023-24 Lighting and Landscaping
Maintenance District (LLMD) Engineer’s Report
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ENGINEER’S
REPORT

CITY OF SOUTH PASADENA

STREET LIGHTING AND

LANDSCAPING MAINTENANCE

DISTRICT
Fiscal Year 2023-24
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B Harris & Associates
Table of Contents

1. Certifications .................................................................................................. 1

2. Report ......................................................................................................... 2

3. Part A – Plans and Specifications ................................................................. 4

4. Part B – Estimate of Cost ............................................................................. 5 Estimate of Cost .................................................................................... 5 Fund Balance ........................................................................................ 6

5. Part C – Method of Apportionment ............................................................. 7 General ................................................................................................. 7 Impact of Proposition 218 ..................................................................... 7 Equivalent Dwelling Unit Assessment Methodology ............................. 8 EDU Rates by Land Use ......................................................................... 9 Inventory of Parcels .............................................................................. 9 District Benefits .................................................................................. 10 Types of Benefit .................................................................................. 10 Zones of Benefit .................................................................................. 11 EDUs Per Zone .................................................................................... 11 Citywide Benefit .................................................................................. 12 Citywide Benefit Per EDU .................................................................... 12 Local Benefit ...................................................................................... 12 Local Benefit Per EDU ........................................................................ 13 Assessment Summary ........................................................................ 13 Assessment Rates .............................................................................. 14

6. Part D – Assessment Diagram .................................................................... 15

7. Part E – Assessment Roll ........................................................................... 16 12 - 14
1 1. CERTIFICATIONS

ENGINEER'S REPORT

CITY OF SOUTH PASADENA

STREET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT
The undersigned acting on behalf of Harris & Associates, respectfully submits the enclosed Engineer’s Report as directed by City Council pursuant to the provisions of Section 4 of Article XIIID of the California Constitution, and provisions of the Landscaping and Lighting Act of 1972, Section 22500 et seq. of the California Streets and Highways Code. The undersigned certifies that she is a Professional Engineer, registered in the State of California.

DATED: June 7, 2023

BY: Alison Bouley, P.E.

R.P.E. No. C61383
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram thereto attached, was filed with me on the day of , 2023.

Mark Perez, Deputy City Clerk
City of South Pasadena
Los Angeles County, California
By

I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of South Pasadena, California, on the day of , 2023.

Mark Perez, Deputy City Clerk
City of South Pasadena
Los Angeles County, California
By

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B I Harris & Associates
()
2 2. REPORT

CITY OF SOUTH PASADENA
FISCAL YEAR 2023-24

ENGINEER'S REPORT

PREPARED PURSUANT TO THE PROVISIONS OF THE
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679

OF THE CALIFORNIA STREETS AND HIGHWAYS CODE,

ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND
THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT
(GOVERNMENT CODE SECTION 53750 ET SEQ.)
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, Article XIIID of the California Constitution (Proposition 218), and the Proposition 218 Omnibus Implementation Act and in accordance with the Resolution of Initiation, adopted by the City Council of the City of South Pasadena, State of California, in connection with the proceedings for:

CITY OF SOUTH PASADENA

STREET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT
Hereinafter referred to as the "Assessment District" or the "District", I, Alison Bouley, P.E., the authorized representative of Harris & Associates, the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of five (5) parts as follows:

PART A

PLANS AND SPECIFICATIONS
Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Engineer and are incorporated herein by reference.

PART B

ESTIMATE OF COST
An estimate of the costs of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk and incorporated herein by reference.
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3 PART C

METHOD OF APPORTIONMENT
The method of apportionment of assessments, indicating the proposed assessment of the net amount of the costs and expenses of the improvements to be assessed upon the several lots and parcels of land within the District, in proportion to the estimated benefits to be received by such lots and parcels.

PART D

ASSESSMENT DIAGRAM
The Diagram of the District Boundaries showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for the fiscal year to which this Report applies. The Assessor's maps and records are incorporated by reference herein and made part of this Report.

PART E

ASSESSMENT ROLL
A listing of the amounts to be assessed on each benefited lot or parcel of land within the District in Fiscal Year 2023-24.
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4 3. PART A - PLANS AND SPECIFICATIONS
The facilities, which have been constructed within the City of South Pasadena, and those which may be subsequently constructed, will be operated, serviced, and maintained as generally described as follows:

DESCRIPTION OF IMPROVEMENTS

FOR THE CITY OF SOUTH PASADENA

STREET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT
FISCAL YEAR 2023-24
The proposed improvements for Fiscal Year 2023-24 may be generally described as the continued maintenance and operation of streets and sidewalks within the Assessment District, including the construction, operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows:
 Landscaping and Appurtenant Facilities. Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street and sidewalk rights-of-way, including parkways, medians and dedicated easements within the boundary of said Assessment District.  Lighting and Appurtenant Facilities. Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public street and sidewalk rights-of-way and easements within the boundaries of said Assessment District. Servicing of the Southern California Edison Companyowned lights shall be furnished by Southern California Edison Company or its successors or assignees and shall be adequate for the intended purpose. Rates for power and maintenance shall be authorized by the Public Utilities Commission, State of California.

Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti.

Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas, or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities.

The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file in the office of the City Clerk and are incorporated herein by reference. 12 - 18
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5 4. PART B – ESTIMATE OF COST
Estimate of Cost
Estimated costs for Fiscal Year 2023-24 for the construction, operation, servicing and maintenance of the landscaping and lighting facilities described in Part A are shown in the following table.

ESTIMATE OF COST
1 Street tree maintenance costs include city staff costs and contracted costs for street tree maintenance and street tree related sidewalk repair. 2 Street lighting costs include city staff costs and electricity. The street lighting total ($416,687) is allocated 60% to Major Thoroughfare ($250,012), 25% to City-Owned ($104,172) and 15% to Edison-Owned ($62,503). 3 Major Thoroughfare street lighting costs ($250,012) are allocated 25% to Local Zone 1 ($62,503) and 75% to Citywide ($187,509). 4 Administrative costs include city staff costs and contracted costs to manage the District and process the annual assessment levy.

Local Citywide District Total
I. Landscape Maintenance
Street Tree Maintenance $0 $614,673 $614,673
Street Tree Removal and Replacement $0 $160,000 $160,000 Median Landscape Maintenance $0 $152,500 $152,500
Total Landscape Maintenance: $0 $927,173 $927,173
II. Street Lighting and Traffic Signals 1, 2 Major Thoroughfare Street Lighting 2,3 $62,503 $187,509 $250,012 City-Owned Street Lighting $104,172 $0 $104,172
Edison-Owned Street Lighting $62,503 $0 $62,503
Street Lighting Subtotal: $229,178 $187,509 $416,687
Traffic Signals $0 $401,000 $401,000
Total Street Lighting & Traffic Signals: $229,178 $588,509 $817,687 III. Other Costs
Capital Improvements $0 $0 $0
Damage to City Property $0 $0 $0
Administrative Costs 4
$0 $20,000 $20,000
Total Other Costs: $0 $20,000 $20,000
TOTAL COSTS: $229,178 $1,535,682 $1,764,860
Revenue
Assessment Revenue FY 2023-24 $161,899 $733,738 $895,637 Non-Assessed Benefit Amount $67,279 $801,944 $869,224
TOTAL REVENUE: $229,178 $1,535,682 $1,764,860
Land Use Category
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6 Fund Balance
The 1972 Act requires that a special fund be setup for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments or to fund costs which are greater than revenue from the assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. Estimated beginning and ending fund balances for Fiscal Year 2023-24 are shown in the following table:

FUND BALANCE
Description Amount
Fiscal Year 2022-23
Beginning Balance (July 1, 2022) $94,009
Revenue $887,644
Expenditures ($1,328,283)
Contribution from Other Sources $383,079
Estimated Ending Balance (June 30, 2023) $36,449
Fiscal Year 2023-24
Estimated Beginning Balance (July 1, 2023) $36,449
Revenue $895,637
Expenditures ($1,764,860)
Contribution from Other Sources $832,775
Estimated Ending Balance (June 30, 2024) $0
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7 5. PART C – METHOD OF APPORTIONMENT
General
Street and Highways Code Section 22573 requires that maintenance assessments be levied according to benefit rather than according to assessed value. This section states:

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.
— Streets and Highways Code Section 22573
The 1972 Act permits the designation of areas of benefit within any individual assessment district if "by reason of variations in the nature, location, and extent of the improvements, the various areas will received different degrees of benefit from the improvements." (Sec. 22574). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax."
Impact of Proposition 218
In November 1996, the voters of California adopted Proposition 218, which has been codified as Articles XIIIC and XIIID of the California Constitution. Proposition 218 imposed a number of substantive and procedural requirements on taxes, assessments, and property-related fees imposed by local governments in California.
“Grandfathered” Assessments. Since the District Assessments were imposed prior to November 5, 1996, they are “grandfathered” under Article XIIID, Section 5(a) of the Constitution, which permits the continuation of assessments existing prior to the effective date of Proposition 218 so long as the assessments are imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. Since 1997, the City elected to proceed with the “grandfathering” of the District which has allowed the annual renewal of the District Assessments at the rates that existed when Proposition 218 went into effect. Any increase above such rates must be in compliance with Proposition 218 and requires property-owner approval.

Maintenance Cost Inflation. There has been an increase of cost to provide services over the years which have increased the District expenditures. However, the revenues have stayed the same due to the Proposition 218 limitations. As a result, the street light, traffic signal, and tree maintenance have been deferred. In addition, due to combined drought and aging forestry, staff has observed a substantial number of dead and diseased trees along with an increase in the number of claims due to fallen tree branches. As District operations and maintenance costs have increased, either maintenance has been deferred or the City's General Fund has been used to subsidize a portion of the costs. For Fiscal Year 2023-24, it is estimated that the revenue shortfall for the District will be approximately $727,344. 12 - 21
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8 Fiscal Year 2017/18 Proposed Assessment Rate Increase. In an attempt to generate additional revenues and eliminate the General Fund subsidy, the City proposed to form a new assessment District that would replace the existing assessment District if approved by property owners within the District by way of an assessment balloting procedure in compliance with Proposition 218. In January 2017, property owners were asked to vote in favor of, or against, the new District with increased rates that would be sufficient to cover District costs, as well as a built-in annual inflation factor to allow rate escalation to match up with cost inflation. The property owners did not vote in favor of the new District and the existing District remains in place.

Equivalent Dwelling Unit Assessment Methodology
The Equivalent Dwelling Unit method uses the single family home as the basic unit of assessment. A single family home equals one Equivalent Dwelling Unit (EDU). Every other land-use is converted to EDU's based on an assessment formula appropriate for the City. Multi-family and condominium parcels are converted to EDU's based on the number of dwelling units on each parcel of land. Commercial and Industrial parcels are converted to EDU's based on the lot size of each parcel of land.

Single Family Residential. The single family parcel has been selected as the basic unit for calculation of the benefit assessments. This basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels designated as single family residential per the Los Angeles County land-use code are assessed 1 EDU.

Multi-Family Residential. Multi-family uses, as well as condominiums, are given a factor of .80 EDU per dwelling unit. Based on data from representative cities in Southern California, the multi-family residential factor of 80 percent is determined by the statistical proportion of relative trip generation from diverse types of residential uses, in combination with population density per unit.

Commercial/Industrial. Commercial/Industrial properties are designated as commercial, industrial, recreational, institutional, or miscellaneous uses per the Los Angeles County land-use codes. In converting improved Commercial/Industrial properties to EDUs, the factor used is the City of South Pasadena's average single family residential lot size of 7,500 square feet, or 5.808 dwelling units per acre. The Commercial/Industrial parcels will be assessed 5.808 EDU for the first acre or any portion thereof, and then 25% of 5.808 EDUs (1.452) for every additional acre or portion thereof, as the utilization of that portion of non-residential property greater than one acre is reduced and will be treated as vacant land. The minimum number of EDUs per parcel will be 1 EDU.

Vacant Property. Vacant property is described as parcels with no improved structures. Property values in a community increase when public infrastructure is in place, improved, operable, safe, clean, and maintained, all properties, including vacant parcels, receive benefits as this is the basis of their value. Based upon the opinions of professional appraisers, appraising current market property values for real estate in Southern California, the land value portion of a property typically ranges from 20 to 30 percent; in South Pasadena, we find that the average is about 50 percent. Additionally, the utilization of vacant property is significantly less than improved property and vacant property has a traffic generation rate of 0. Therefore, vacant property will be assessed at the rate of 25 percent of improved property.

Vacant Residential. Parcels defined as single family residential parcels which do not have structures on the parcels are assessed 25% of a single family dwelling. The parcels will be assessed 0.25 EDU per parcel.

Vacant Non-Residential. Parcels defined as parcels which are not single family residential and which do not have structures on the parcel are assessed based upon the acreage of the parcel. The parcels 12 - 22
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9 will be assessed at the rate of 25% of the developed non-residential properties, or 1.452 EDU per acre or any portion thereof, with a minimum of 0.25 EDU per parcel.

Landlocked parcels and small parcels are not assessed; nor are public streets, public properties, utility easements, right-of-way, public schools, public parks, and common areas. These are all exempt parcels.

EDU Rates by Land Use
The land-use category for each parcel is based on the Los Angeles County Assessor's Roll. A summary of EDU Rates by Land Use is shown below:

EDU RATES BY LAND USE
Land Use Category Basic Unit x EDU Factor EDU Rates
0 Exempt 1 Dwelling Unit x 0.0 0.00 EDU per Dwelling Unit 1 Single Family Residential (SFR) 1 Dwelling Unit x 1.0 1.00 EDU per Dwelling Unit 2 Multi-Family Residential / Condominiums 1 Dwelling Unit x 0.8 0.80 EDU per Dwelling Unit 3 Commercial / Industrial
Based on the average size for SFR
lots in the City of 7,500 SF which
equals 5.805 Dwelling Units / Acre
1 Acre x 5.808
1 Acre x 1.452

5.808 EDU per Acre
(first acre, minimum 1.00 EDU per Parcel)

1.452 EDU per Acre
(after first acre)
4 Vacant – Residential 1 Parcel x 0.25 0.25 EDU per Parcel 5 Vacant – Non-Residential 1 Acre x 1.452 1.452 EDU per Acre (minimum 0.25 EDU per Parcel)
Inventory of Assessed Parcels
Information from the Los Angeles County Assessor's Roll, Assessor's Parcel Maps, and the City of South Pasadena's Planning Department was utilized to create the inventory of parcels in the District. The total number of assessed parcels; residential units; commercial, industrial, and vacant acreage and calculated EDUs for each land use category are shown in the following table:

INVENTORY OF ASSSESSED PARCELS
No. of Parcels Dwelling Units Acres EDUs
1 Single Family Residential (SFR) 4,378 4,378 N/A 4,378.000 2 Multi-Family Residential/Condominiums 2,039 6,522 N/A 5,217.60 3 Commericial/Industrial 322 N/A 121.21 647.63
4 Vacant - SFR 188 N/A N/A 47.00
5 Vacant - Non-SFR 19 N/A 3.48 6.41
District Totals 6,946 10,900 124.68 10,296.63
Land Use Category
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10 District Benefits
Parcels within the District receive benefit from the maintenance and operation of District improvements.

Benefits received by parcels within the District are described below:

Landscaping. All parcels in the City receive benefit from the landscaping maintenance funded by the District. The City maintains trees and miscellaneous shrubbery throughout the City. The trees and shrubbery are located within the public street and sidewalk rights-of-way, including in medians and parkways.

The trees and shrubbery provide an aesthetically pleasing environment, shade, beautification, air purification and sound attenuation. These positive attributes increase the desirability of, and are special and direct benefits to, all properties throughout the City. Furthermore, trees and landscaping, if well maintained, provide beautification, shade, and enhancement of the desirability of the surroundings.

Lighting. The proper functioning of street lighting is imperative for the welfare and safety of the public and property throughout the City. Proper maintenance and servicing of the street lighting system benefits properties within the District by providing proper illumination for ingress and egress and safe traveling at night. Proper operation of the street light system is imperative to public convenience, orderly traffic flow, enhanced congestion management and safety.

Improved security, fuel conservation, protection of property from crime and vandalism, and reduction of traffic accidents, are special and direct benefits to all properties within the City; lighting benefits are related to public safety and property protection and therefore increase desirability.

The City costs to administer the maintenance and operations of the improvements, including administration of the District, also provide benefit to all properties in the District.

Types of Benefit
There are two types of benefits that parcels receive from the maintenance and operation of the improvements as described below.

Citywide Benefits. Benefits which are received by all parcels in the City are considered to be Citywide Benefits, and the associated costs of these benefits are spread equally, based on Equivalent Dwelling Units, to all parcels within the District.

The maintenance of street trees and leaf debris removal, sidewalk, curb and gutter repair adjacent to trees throughout the City, medians on Huntington Drive, Monterey Avenue and Fair Oaks are Citywide Benefits. All of the landscaping maintenance budget is attributed to Citywide Benefits and is assessed to all parcels in the District.

Street lighting on the major thoroughfares provide Citywide Benefits, as all property in the City derive benefit from the convenience, safety and protection of people and property they provide. 75% of the Major Thoroughfare Street Lighting budget is attributed to Citywide Benefits and is assessed to all parcels in the District.

Local Benefits. Benefits which are not received by all parcels in the City are considered to be Local Benefits, and the associated costs of these benefits are spread equally, based on Equivalent Dwelling Units, to only those parcels within the District receiving such benefits. 12 - 24
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11 Parcels that receive their local street lighting from the Edison-owned street lights within the City receive the same amount of Local Benefit and the budget for the Edison street light system is assessed equally, based on Equivalent Dwelling Units, to those parcels only.

Similarly, parcels that receive their local street lighting from the City-owned street lights within the City receive the same amount of Local Benefit and the budget for the City street light system is assessed equally, based on Equivalent Dwelling Units, to those parcels only.

Parcels that receive their local street lighting from the major thoroughfare street lights receive the same amount of Local Benefit and 25% of the budget for the major thoroughfare street light system is allocated to such benefit, the amount of which is assessed equally, based on Equivalent Dwelling Units, to those parcels only.

Zones of Benefit
There are two types of benefits that parcels receive from the maintenance and operation of the improvements as described below.

Zone 1. This zone consists of all property which is adjacent to the major thoroughfares in the District.

Local Benefit received from the major thoroughfare street lights, equal to 25% of the major thoroughfare street lighting budget is allocated to Zone 1 parcels.

Zone 2. This zone consists primarily of residential property which is served by the City street lighting system. Local Benefit received from the City street lights, equal to 100% of the City street lighting budget is allocated to Zone 2 parcels.

Zone 3. This zone consists primarily of residential property which is served by the Edison street lighting system. Local Benefit received from the Edison street lights, equal to 100% of the Edison street lighting budget, is allocated to Zone 3 parcels.

Zone 4. This zone consists of parcels which do not have Local Benefits from street lighting and, therefore, receive only the Citywide Benefits.

EDUs Per Zone
Citywide Benefits are allocated to all assessable parcels in the City pro rata based on the total number of Citywide EDUs. Local Benefits are allocated to parcels in their respective Zones pro rata based on the total number of Zone EDUs. The distribution of EDUs per Zone is shown below.

EDUS PER ZONE
Benefit Zone EDUs
Zone 1 (Major Thoroughfare Parcels) 1,882.30
Zone 2 (Residential Property - City Owned Lights) 2,059.61 Zone 3 (Residential Property - Edison Owned Lights) 5,953.58 Zone 4 (No Local Benefits - Citywide Benefits Only) 401.15 Total EDUs: 10,296.64
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12 Citywide Benefit
All parcels within the City receive Citywide Benefits. The total amount of Citywide Benefits is shown in the following table:

CITYWIDE BENEFIT
Citywide Benefit Per EDU
The calculated assessment rate and the maximum assessment rate for Citywide Benefits are shown below:

CITYWIDE BENEFIT PER EDU
Local Benefit
Parcels located within each Zone receive Local Benefits for their specific Zone. The total amount of Local Benefits for each Zone are shown in the first table on the following page.

LOCAL BENEFIT
Budget Item Benefit Amount
Street Tree Maintenance $614,673
Street Tree Removal and Replacement $160,000
Median Landscape Maintenance $152,500
Major Thoroughfare Street Lighting $187,509
Traffic Signals $401,000
Capital Improvements $0
Damage to City Property $0
Administrative Costs $20,000
Total Citywide Benefit: $1,535,682
Budget Item EDUs
Total Citywide Benefit: $1,535,682
Divided by Total Citywide EDUs ÷ 10,296.64
Calculated Citywide Benefit Per EDU $149.14
Maximum Citywide Benefit Per EDU: $71.26
Budget Item Zone 1 Zone 2 Zone 3 Zone 4 Local Total
Major Thoroughfare $62,503 $0 $0 $0 $62,503
City Owned System $0 $104,172 $0 $0 $104,172
Edison Owned System $0 $0 $62,503 $0 $62,503
Total Local Benefit: $62,503 $104,172 $62,503 $0 $229,178 12 - 26
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13 Local Benefit Per EDU
The calculated assessment rate and the maximum assessment rate for Local Benefits for each Zone are shown in the following table:

LOCAL BENEFIT PER EDU
Assessment Summary
The calculated assessment amount and the maximum assessment amount for each Zone, including both Citywide Benefits and Local Benefits are shown in the following table:

ASSESSMENT SUMMARY1
1 Totals may slightly off due to rounding.

Description Zone 1 Zone 2 Zone 3 Zone 4
Total Local Benefit: $62,503 $104,172 $62,503 $0
Divided by Total Zone EDUs ÷ 1,882.30 ÷ 2,059.61 ÷ 5,953.58 ÷ 401.15 Calculated Local Benefit Per EDU $33.21 $50.58 $10.50 $0.00 Maximum Local Benefit Per EDU: $25.86 $32.83 $7.66 $0.00 Description Zone 1 Zone 2 Zone 3 Zone 4 Total
Calculated Citywide Benefit Assessment $280,734 $307,178 $887,941 $59,829 $1,535,682 Calculated Local Benefit Assessment $62,503 $104,172 $62,503 $0 $229,178 Total Calculated Benefit Assessment: $343,237 $411,350 $950,444 $59,829 $1,764,860 Maximum Citywide Benefit Assessment $134,133 $146,768 $424,252 $28,586 $733,738 Maximum Local Benefit Assessment $48,678 $67,616 $45,604 $0 $161,898 Total Maximum Benefit Assessment: $182,811 $214,384 $469,856 $28,586 $895,637 Non-Assessed Benefit Assessment: $160,427 $196,966 $480,588 $31,243 $869,224 12 - 27
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14 Assessment Rates
The calculated assessment rates and the maximum assessment rate for each Zone, including both Citywide Benefits and Local Benefits, are shown in the following table.

ASSESSMENT RATES
Description Zone 1 Zone 2 Zone 3 Zone 4
Calculated Citywide Rate Per EDU $149.14 $149.14 $149.14 $149.14 Calculated Local Rate Per EDU $33.21 $50.58 $10.50 $0.00 Total Calculated Rate Per EDU: $182.35 $199.72 $159.64 $149.14 Maximum Citywide Rate Per EDU $71.26 $71.26 $71.26 $71.26 Maximum Local Rate Per EDU $25.86 $32.83 $7.66 $0.00
Total Maximum Rate Per EDU: $97.12 $104.09 $78.92 $71.26 Non-Assessed Rate Per EDU: $85.23 $95.63 $80.72 $77.88
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15 6. PART D – ASSESSMENT DIAGRAM
The boundaries of the District are coterminous with the boundaries of the City of South Pasadena. A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District has been submitted to the office of the City Clerk of the City of South Pasadena, and is hereby made a part hereof by reference.

A copy of the assessment diagram for the District is shown below.

CITY OF SOUTH PASADENA

STREET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT

ASSESSMENT DISTRICT DIAGRAM
LEGEND
Map Date: May 2021
N
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Street Lighting & Landscaping Maintenance District
~ Zone 1
1//////, Major Thoroughfares
Zone 2
City-Owned Systems A
Zone 3
Edison-owned Systems
-
Zone4
No Local Lighting
Not Assessed
c:J City Boundary
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16 7. PART E – ASSESSMENT ROLL
The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of South Pasadena, Street Lighting & Landscaping Maintenance District, Fiscal Year 2023-24”, which is incorporated by reference herein and is on file in the Office of the City Clerk.

The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part D herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report along with the proposed assessment amount for each benefiting parcel.

A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of South Pasadena. www.WeAreHarris.com
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ATTACHMENT 3
Lighting and Landscaping Maintenance District (LLMD) FY 2023-2024 Assessment Levy Schedule
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City of South Pasadena
Street Lighting and Landscaping Maintenance District
FY2023/24 Assessment Levy Schedule as of April 4, 2023
APRIL 4, 2023
City staff to provide Harris with annual budget information APRIL 14, 2023
Harris to begin updating parcel database and preparing Engineer’s Report
BY APRIL 26, 2023
Harris to review City Council Meeting #2 Staff Report and Resolution and provide comments for Council Agenda, Harris to provide draft Engineer’s Report for Council Agenda
MAY 3, 2023
City Council Meeting #1 (Resolution of Initiation)
City Council Chambers, 1424 Mission Street
MAY 8, 2023
Harris to provide Engineer’s Report to City
MAY 17, 2023
City Council Meeting #2 (Resolution of Intention)
City Council Chambers, 1424 Mission Street
BY MAY 31, 2023
Harris to review City Council Meeting #3 Staff Report and Resolution and provide comments for Council Agenda
JUNE 9, 2023
Last day for City to Publish Notice of Public Hearing
JUNE 21, 2023
City Council Meeting #3 (Public Hearing)
City Council Chambers, 1424 Mission Street

MONTH OF JULY
Harris updates District database parcel changes and prepares levy files. Harris works with City Staff to gather required levy submittal documentation
AUGUST 8, 2023
Harris submit levy to County Auditor-Controller for collection. Harris then researches levy rejects, if any, and provides resubmittal information to the County. Upon acceptance of final levy by County, Harris provides levy confirmation to City
ENGINEER’S
REPORT
CITY

COUNCIL
MEETING #2
LEVY

SUBMITTAL
CITY

COUNCIL
MEETING #2
CITY

COUNCIL
MEETING #1

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City Council
Agenda Report
DATE: June 21, 2023
FROM: Armine Chaparyan, City Manager �
ITEM NO.

PREPARED BY: Angelica Frausto-Lupo, Community Development Director Leah Demarest, Senior Planner for Housing Programs
SUBJECT: Report on the Measures Taken to Alleviate the Conditions Which Led to the Adoption of Interim Urgency Ordinance No. 2374 that Established the Current Moratorium on No-Fault Just Cause Evictions of Residential Tenancies
Recommendation
It is recommended that the City Council adopt and issue the 10-Day Report regarding Interim Urgency Ordinance No. 2374 that imposed a moratorium on no-fault just cause evictions of residential tenancies.

Executive Summary
On May 17, 2023, the City Council adopted Interim Urgency Ordinance No. 2374 ("Ordinance No. 2374") to establish a 45-day moratorium on terminations of tenancy for no-fault just cause, as defined in South Pasadena Municipal Code section 17.106(b)(2), to provide time to City staff to thoroughly study the issue of terminations of tenancy for substantial remodels. Ordinance No. 2374 is scheduled to expire on July 1, 2023. Staff is bringing forward an extension of the ordinance at a Special Meeting of the City Council on June 28, 2023. Government Code Section 65858(d) requires that 10 days prior to the expiration of the interim ordinance, the legislative body shall issue a written report describing measures to be taken to alleviate the conditions which led to the adoption of the interim ordinance. The "10-day'' report is required prior to extending the ordinance.

Background
In early April 2023, tenants in four units in the multifamily rental property at 1313 Huntington Drive received 60-day notices of termination of tenancy due for what is being termed a "substantial remodel" of their units. On April 19, 2023, the City Council received two written and six verbal public comments, including from four affected tenants, regarding the issuance of 60-day notices to tenants in these units and requesting that the City Council adopt an urgency ordinance amending the City's Just Cause for Eviction ordinance. The City Council unanimously voted at the April 19th City Council Meeting to direct staff to review and evaluate the City's Just Cause for Eviction ordinance and how it can be strengthened to further address the stated concerns. 13 13 - 1
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Report on Moratorium on No-Fault Just Cause Evictions
June 21, 2023

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At the City Council Meeting on May 17, 2023, the City Council adopted Ordinance No. 2374 to establish a 45-day moratorium on no-fault just cause terminations of tenancy to provide time for staff to thoroughly study the issue of substantial remodel evictions and develop an ordinance that adequately addresses it. An Ad-Hoc Committee was also formed to work with Staff on the matter. Ordinance No. 2374 is set to expire on July 1, 2023.

Over the last several weeks, staff has been thoroughly studying the issue of substantial remodel evictions in an effort to amend the City’s Just Cause for Eviction Ordinance set forth in Municipal Code Section 17.106.

Analysis
The City Council adopted Urgency Ordinance 2374 in response to community members’ growing concerns about evictions due to substantial remodel by property owners who had recently purchased their buildings. Many of the tenants who are currently facing eviction or are at risk of eviction for substantial remodel reside in properties with relatively lower rents. Given South Pasadena’s tight rental market with a shortage of units with rents affordable to households with moderate and lower incomes, tenants who are evicted are at risk of displacement from South Pasadena and even homelessness.

Since the adoption of Ordinance No. 2374, Staff has researched this issue extensively.

The attached report describes the measures taken to alleviate the conditions which led to the adoption of this interim ordinance and what steps staff will take to develop a permanent ordinance for City Council review. The report is presented for the City Council’s adoption and issuance as required by Government Code Section 65858(d).

Fiscal Impact
Staff time has been spent studying the issue and drafting the report, as directed by the City Council with its adoption of Ordinance 2374.

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan priority 5, Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.

Commission Review and Recommendation
This item was not reviewed by a commission or board.

Attachments
A) 10-Day Report Regarding the Moratorium on No-Fault Just Cause Evictions of Residential Tenancies
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ATTACHMENT 1
10-Day Report Regarding the Moratorium on No-Fault
Just Cause Evictions of Residential Tenancies
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Report on the Measures Taken to Alleviate the Conditions Which Led to the Adoption of Interim urgency Ordinance No. 2734 that Established the Current Moratorium on No-Fault Just Cause Evictions of Residential Tenancies
Prepared by: Community Development Department
Background:

On May 17, 2023, pursuant to Government Code Section 65858, the South Pasadena City Council enacted Interim Urgency Ordinance No. 2734 (“Ordinance No. 2734”) to impose a moratorium on “No-Fault Just Cause” evictions of residential tenancies. Absent any additional action, Ordinance No. 2734 will expire after 45 days on July 1, 2023. At the June 13, 2023 City Council meeting, Staff brought forward an ordinance with several amendments to the City’s existing ordinance to remove “substantial removal” as a “no-fault just cause” reason for terminating a tenancy as well as addition tenant protections for any necessary and substantial repairs made by the owners of rental units. At the meeting, the City Council heard from a number of community members and stakeholders regarding the draft ordinance. City Council Members also provided their input on provisions they desired staff to study. No action was taken on the proposed ordinance and therefore staff requires additional time to conduct additional research to evaluate a permanent, non-urgency ordinance to address substantial remodel evictions.

Reasons for the 45-Day Interim Urgency Ordinance and Its Extension:

Staff has been made aware by tenants and current or prospective property owners–via email, telephone, and in-person visits to City Hall—of the issuance of termination notices due to substantial remodel for at least two properties in addition to 1313 Huntington Drive and the potential termination of tenancies due to substantial remodel in another two properties. Three of these properties had been sold since May 2020, when COVID-19 tenant protections were in place. The fourth property was under contract as last month. These four properties collectively consist of 50 units.

With each of these properties, investors are purchasing them because of their “excellent upside on rents” (as stated in a listing for one of the properties) to remodel and reposition them as higher-rent properties to increase their return on investment. The scopes of work in the building permit applications for three out of the four properties are as follows:

1. Bathroom and kitchen remodel

2. Replacing existing plumbing fixtures, countertop, and cabinets as kitchen remodel; replacing existing plumbing fixtures as bathroom remodel

3. Remodeling kitchen, bathroom, and add new laundry.

Staff also received calls from two other tenants who had received 60-day notices for substantial remodel, though they did not disclose their names or the addresses of their units.

The intent of the City’s current Just Cause for Eviction Ordinance was not to permit evictions for investors to renovate and reposition the properties, but to allow property owners to carry out substantial 13 - 5
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modifications and replacements of systems and other major capital improvements to maintain the habitable and safe conditions of their properties.

On April 19, 2023, the City Council received written and verbal public comments regarding the issuance of 60-day notices of termination of tenancy as described above. The comments included the request that the City Council adopt an urgency ordinance amending the City’s current no-fault just cause termination of tenancy provisions regarding the substantial remodel tenancy termination. The City Council directed staff to review and evaluate the City’s Just Cause for Eviction Ordinance, with a focus on the issues presented regarding substantial remodel tenancy termination and how it can be strengthened to better address the goals of the ordinance. On May 17, 2023, the City Council adopted Ordinance No. 2734 establishing a moratorium on No-Fault Just Cause evictions.

Measures Taken to Alleviate the Conditions Which Led to the Adoption of the Ordinance:

In the days since the May 17th City Council Meeting, Community Developmentstaff has studied the matter of substantial remodel evictions in great depth and shared and discussed their research with the Ad Hoc Committee. As discussed further below, Staff has studied the ordinances of various jurisdictions with regard to the substantial remodel provisions and has spoken to staff members in several of those cities.

In addition, staff engaged with stakeholders representing the California Apartment Association, PasadenaFoothills Association of Realtors, South Pasadena Tenants Union, Care First South Pasadena, and Abundant Housing LA and engaged in a policy-focused discussion. Staff and the Ad Hoc also hosted an additional meeting with community members and stakeholders for a broader discussion and listened to the concerns, experiences, and insights of tenants, tenant advocates, and property owners and managers.

At the June 13, 2023 City Council meeting, additional input on a proposed ordinance was received from the City Council, tenants, property owners and managers, advocacy groups, and other concerned community members. Although no action was taken on the ordinance, the consensus was that additional research was necessary on the input that was received for the possible development of revised recommendations.

City Staff will continue its research related to closing loopholes used by landlords to evict tenants for substantial remodel in order to flip rental units and substantially raise the rents. In its preliminary research Staff determined that several surrounding and nearby jurisdictions have enacted strengthened protections pertaining to just cause terminations of tenancy due to substantial remodel.

There are three primary approaches in local ordinances to strengthening tenant protections related to substantial remodels:

1. Include only narrowly defined necessary and substantial repairs, as defined, as a no-fault just cause to terminate a tenancy, and require property owners to provide the tenant with a right to return to the unit when the work is completed.

2. Exclude substantial remodel or repairs as a no-fault just cause to terminate a tenancy. For necessary substantial repairs, these ordinances require property owners to provide temporary 13 - 6
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relocation assistance if work requires the tenant to vacate the unit and to take other mitigation measures.

3. Include additional requirements related to noticing, permitting, the cost of the work, and confirmation of necessity for relocation that a property owner must meet in order to terminate a tenancy due to a substantial remodel.

Examples of each include the following:

1. Narrowed Definition and Right to Return
City of Pasadena: On December 12, 2022, the City Council adopted Resolution No. 9970, certifying the November 8, 2022 passage by voters of the expansive Measure H, “The Pasadena Charter Amendment Initiative Petition Measure Imposing Rent Control.” The Pasadena Fair and Equitable Housing Charter Amendment permits a landlord to terminate any tenancy for substantial repairs only if it meets the definition and requirements of “Necessary and Substantial Repairs Requiring Temporary Vacancy” provided for in Section 1806(a)(8) [emphasis added].

The landlord is permitted, after having obtained all necessary permits from the City of Pasadena and having provided written notice to the tenant, to seek “in good faith to undertake substantial repairs that are necessary to bring the Rental Unit into compliance with applicable codes and laws affecting the health and safety of Tenants of the building.” The section contains provisions that define the specific requirements that must be met to be qualify as a just cause for termination of a tenancy, including independent confirmation by the City that the repairs necessitate the tenant to vacate the unit for a period of not less than 30 days and the noticing of the tenant’s right of first refusal to another comparable unit owned by the landlord at the same or lower rent and first right of return to reoccupy the unit upon completion of the repairs at the same rent charged to the tenant before the tenant temporarily vacated the unit to the extent allowed by state law.

If the tenant does not accept an offer to move to a comparable unit, a landlord seeking to temporarily recover possession of the unit for necessary and substantial repairs is required to pay relocation assistance. The amount of relocation assistance is to be determined by the recently appointed Pasadena Rental Housing Board.

City of West Hollywood: West Hollywood’s Rent Stabilization Ordinance, which has been in effect since June 27, 1985, permits a landlord to terminate a tenancy only for substantial repairs to correct a violation noticed by a governmental inspection agency to bring the property into compliance with applicable codes and laws affecting the health and safety of the tenants. The landlord shall only terminate a tenancy for this reason if the landlord has obtained all necessary permits, an authorized government agency has determined in writing that the rental unit may not be inhabited while work is performed, and the required work will take more than six months to complete.

The landlord must submit to the Rent Stabilization Division a copy of the government agency’s written documentation and the relocation fee due to the City for contracted tenant counseling. The Rent 13 - 7
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Stabilization Division works with the landlord to create the 60-day notice. The landlord must then issue to the tenant the 60-day notice, with a copy of the authorized governmental agency’s notice attached. The 60-day noticing period has not begun until the landlord pays the tenant the appropriate relocation fee.

The landlord shall provide the tenant(s) with a right of first refusal to return to the renovated rental unit when the necessary repair or construction is completed. When the repair work is completed, the landlord shall offer the unit at the same maximum allowable rent as of the date on which the tenant(s) vacated the unit, plus any general across-the-board adjustments that would have been applied had the tenant not been evicted or vacated.

The rent for the unit will not be decontrolled during vacancy following a no-fault termination of a tenancy.

The landlord will only be able to ask for the current maximum allowable rent or less from the next tenant following such a termination.

2. Only temporary relocation permitted
City of Beverly Hills: Effective since 1978, Chapter 5 of Beverly Hills’ Rent Stabilization Ordinance (RSO) applies only to units with rents of $600 or less. Chapter 6 of the RSO was amended in 2017 to provide just cause protections to all other renters. Both chapters of the RSO do not provide for substantial remodel as a just cause for eviction.

Section 9-1-108 of Beverly Hills Municipal Code requires an applicant to prepare a Means and Method Plan before a permit can be issued for the alteration/repair/rehabilitation of a building, as well as a Relocation Plan if the work will create untenantable conditions, as determined by the City’ Building Official. The relocation plan must show fair and reasonable relocation benefits provided to all displaced tenants. Notice of the relocation assistance and benefits to be provided and timing of displacement must be provided to all tenants who will be displaced. Tenant notification must include a statement that the construction activity may require displacement, but that to the greatest extent practicable, no tenant lawfully occupying the property will be required to move without at least thirty (30) days' written notice from the owner.

City of Culver City: Substantial remodel is not included in Culver City’s Tenant Protection Ordinance (TPO), adopted in September 2020, as a no-fault just cause for termination of a tenancy. Instead, the TPO includes provisions for “Tenant Protections During Temporary Untenantable Conditions,” which are not a valid basis for no fault termination. Landlords are required to mitigate untenantable conditions “either through actions to ensure that Tenants can safely remain in their Rental Unit during the work or through the temporary relocation of Tenants to comparable alternative housing accommodations” (CCMP section

15.09.330.B). In defining untenantable conditions, it refers to those described in California Civil Code Section 1941.1 and “any other condition that makes the Rental Unit incapable of being safely occupied.” Activities that are subject to the TPO’s mitigation requirements include the following:

1. Substantial rehabilitation, as defined;
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2. Work performed in order to comply with housing, health, building, or safety laws of the State or this Code, including but not limited to work performed to correct existing untenantable conditions;

3. Tenant’s required temporary vacancy of a unit upon order of any government officer or agency; and

4. Fumigation that cannot be completed when a unit is occupied.

The TPO further describes the mitigation measures that are required of the landlord.

City of Santa Monica: Substantial renovation is not a just cause for termination of tenancy in Santa Monica’s Rent Control Law, which was adopted in April 1979. Temporary relocation is permitted when mandated by code compliance or by government order. The displacement and relocation of a tenant for this reason shall not terminate the tenancy of the tenant; the tenant has the right to return to the unit once it has been made habitable.

A landlord is required to provide temporary relocation benefits to tenants when:1

1. The landlord is required to temporarily recover possession of a rental housing unit in order to comply with housing, health, building, fire or safety laws of the State of California or the City of Santa Monica; or

2. A rental housing unit has been rendered uninhabitable, necessitating the tenant(s) of the housing unit to no longer dwell within that unit; or

3. A tenant is required to vacate a rental housing unit upon the order of any government officer or agency.

The type of relocation benefits depends on how long it will take to complete the repairs. Generally, if the tenant will be displaced for 5 days or less, the tenant may be temporarily relocated to a safe and sanitary hotel/motel or comparable housing or receive a per diem rate for temporary housing and expenses.2 If the tenant will be displaced for 6 days or more, the tenant may be temporarily relocated to comparable housing or receive a per diem rate for temporary housing and expenses.

3. Additional requirements for a substantial remodel eviction City of Pomona: The City Council adopted an Urgency Ordinance, effective August 1, 2022, that establishes rent control measures and just cause eviction protections. Its substantial remodel provisions are consistent with those in AB 1482 but contain the additional requirement that the work must meet a defined cost threshold. Specifically, the work must cost “not less than the product of eight (8) times the amount of the monthly rent times for the rental unit on which the work is being performed. For purposes of this section, the monthly rent shall be the average of the preceding twelve (12) month period.”

1 https://library.qcode.us/lib/santa_monica_ca/pub/municipal_code/item/article_4-chapter_4_36-4_36_100 2 https://www.santamonica.gov/housing-tenant-relocation-fee 13 - 9
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City of Glendale: Glendale’s Rental Rights Program Ordinance took effect March 14, 2019. Its no-fault just cause provisions for substantial remodel are substantially similar to Pomona’s provisions.

City of Claremont: On May 23, 2023, the City Council adopted its Just Cause Evictions Ordinance, which will go into effect on June 22, 2023. The ordinance is consistent with AB 1482, with the exception of heightened tenant protections for substantial remodel evictions and higher relocation assistance amounts required for no-fault evictions.

Specifically, an owner shall not terminate a tenancy based on the owner’s intent to demolish or substantially remodel the property unless and until all of the following additional requirements for terminations have been met:

1. Building permits and/or demolition permits have been secured from the City;

2. The tenant has been provided with copies of the building and/or demolition permits;

3. The tenant has been provided with a written detailed account of the scope of work, why the work cannot be reasonably accomplished in a safe manner with the tenant in place, and why the work cannot be completed within 30 days;

4. For a substantial remodel eviction, the owner has demonstrated to the satisfaction of the City’s Building Official or his/her/their designee that the cost of the work is more than six (6) times the cost of the tenant’s monthly rent. For purposes of this requirement, the monthly rent shall be the average of the preceding 12-month period;

5. For a substantial remodel eviction, the owner has demonstrated to the satisfaction of the City’s Building Official or his/her/their designee that the work is necessary to bring the rental unit into compliance with applicable codes and laws affecting the health and safety of tenants of the building.

Staff will need to continue its research on these approaches as well as on the input provided by the City Council at the June 13, 2023 City Council meeting in order to propose a revised ordinance. Accordingly, an extension of Ordinance No. 2734 is necessary for staff to undertake this research.

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14 DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
June 21 , 2023
Armine Chaparyan, City Manager~
Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk ITEM NO.

SUBJECT: Approval of City Council Meeting Minutes for November 2, 2022, and November 9, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the November 2, 2022, Special City Council Meeting; and

2. Approve the minutes for the November 9, 2022, Special Joint City Council and Planning Commission Meeting.

Executive Summary
The City Clerk's Division is diligently working on backlogged City Council meeting minutes dating back to May 2022. Attached to this staff report are meeting minutes for November 2, 2022 and November 9, 2022. Staff is committed to submitting the most recent meeting minutes, as well as two prior meeting minutes, at each council meeting for approval moving forward until minutes are current. Staff will maintain timely minutes thereafter.

Background
The City Clerk's Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council. They are also used for confirmation of approval for purchases by the City, as approved by the City Council. Currently, the division is working towards the completion of the backlog of minutes.

Current staff has developed a high quality, accurate and timely minutes process, and are working diligently to address past minutes as well as maintain timely minutes moving forward.

Approval of City Council Meeting Minutes
June 21, 2023

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Analysis
Attached for the City Council’s consideration and approval are meeting minutes for various dates as listed on the agenda, and hereby included as attachments to this staff report.

Key Performance Indicators and Strategic Plan
This item is in line with the Management Services Department’s Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
To date, the City has paid approximately $19,575 to Marc A. Donohue for the production of City Council meeting minutes over the term of the contract. There is one additional consultant fee anticipated for past work completed that staff is currently reviewing prior to payment. Moving forward, existing City Clerk Division staff is facilitating the work related to this project, and therefore no future consultant fees are anticipated.

Attachments:

1. November 2, 2022 Special City Council Meeting Minutes

2. November 9, 2022 Special Joint City Council and Planning Commission Meeting Minutes
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ATTACHMENT 1
November 2, 2022, Special Meeting Minutes
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CITY OF SOUTH PASADENA

SPECIAL MEETING OF THE CITY

COUNCIL

M I N U T E S
WEDNESDAY, NOVEMBER 2, 2022, AT 6:59 P.M.

CALL TO ORDER:

The Special Meeting of the South Pasadena City Council was called to order by Mayor Cacciotti on Wednesday, November 2, 2022, at 7:10 P.M. in the City Council Chambers, 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Michael A. Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Evelyn G. Zneimer
Councilmember Diana Mahmud
Councilmember Jack Donovan
ABSENT None.

Desiree Jimenez, Chief City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Tamara Binns, Assistant to the City Manager; Desiree Jimenez, Chief City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 14 - 5
Special Meeting Minutes November 2, 2022
South Pasadena City Council Page 2

PUBLIC COMMENT

1. PUBLIC COMMENT
In Person Comments:

Josh Albrektson spoke regarding the termination of the Housing Element contract with Placeworks, Mobius Planning, and the Housing Element.

Alan Ehrlich spoke regarding the termination of the Housing Element contract with Placeworks.

ACTION / DISCUSSION

2. AUTHORIZE THE CITY MANAGER TO TERMINATE HOUSING ELEMENT

CONTRACT WITH PLACEWORKS AND EXECUTE A CONTRACT AMENDMENT WITH MOBIUS PLANNING IN A NOT-TO-EXCEED AMOUNT OF $125,000 Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to terminate the Housing Element contract with PlaceWorks; and

2. Execute a First Amendment with Mobius Planning Professional Services Agreement (PSA) to serve as the City’s Consultant on the 6th Cycle 2021-2029 Housing Element increasing the current PSA by $100,000 for a total not-to-exceed amount of $125,000.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Mahmud, seconded by Mayor Pro Tem Primuth and approved by roll call vote to approve Item No. 2, as presented by staff. The motion carried 5-0, by the following vote:

AYES: Donovan, Mahmud, Primuth, Zneimer, Mayor Cacciotti NOES: None.

ABSENT: None.

ABSTAINED: None.
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Special Meeting Minutes November 2, 2022
South Pasadena City Council Page 3

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council at 7:43 P.M. to the next Regular City Council meeting scheduled for November 9, 2022.

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ATTACHMENT 2
November 9, 2022, Special Joint City Council and Planning Commission Meeting Minutes
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CITY OF SOUTH PASADENA

SPECIAL JOINT MEETING OF THE CITY

COUNCIL AND PLANNING COMMISSION

M I N U T E S
WEDNESDAY, NOVEMBER 9, 2022, AT 6:30 P.M.

CALL TO ORDER:

The Special Joint Meeting of the South Pasadena City Council and Planning Commission was called to order by Mayor Cacciotti on Wednesday, November 9, 2022, at 6:36 P.M. in the City Council Chambers, 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Michael A. Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Evelyn G. Zneimer
Councilmember Diana Mahmud
Councilmember Jack Donovan
Vice-Chair Laura Dahl
Commissioner Amitabh Barthakur
Commissioner Janet Braun
Commissioner Lisa Padilla
ABSENT Chair John Lesak
Desiree Jimenez, Chief City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Tamara Binns, Assistant to the City Manager; Desiree Jimenez, Chief City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 14 - 11
Special Meeting Minutes November 9, 2022
South Pasadena City Council Page 2

PUBLIC COMMENT

1. PUBLIC COMMENT
None.

ACTION / DISCUSSION

2. Review Comments Received From California Department Of Housing And Community Development (Hcd) On The 3rd Draft Housing Element Recommendation
It is recommended that the City Council receive staff’s presentation and discuss responses to HCD comments on the 3rd Draft Housing Element.

Hearing no opposition, the presentation was received and filed.

3. Adoption of a Resolution of Intention to Amend South Pasadena Municipal Code Chapter 36 (Zoning) to Implement Programs of the General Plan Housing Element Recommendation
It is recommended that the City Council initiate a Zoning Text Amendment by adopting a Resolution of Intention pursuant to South Pasadena Municipal Code (SPMC) 36.620.030 and direct staff to prepare a recommendation that includes, but is not limited to, the following SPMC sections:

1. Section 36.350.250 (Emergency Shelters), to revise standards for emergency shelters in compliance with State law;

2. Section 36.220.030 (Residential Zoning District Land Uses and Permit Requirements), Table 2-2, to permit transitional housing in all zoning districts that permit residential uses and add Low Barrier Navigation Centers in compliance with State law;

3. Section 36.220.040 (Residential Zoning District General Development Standards) Table 2-3 to comply with the minimum density and feasible lot coverage for projects of certain sizes as required by State Senate Bill 478;

4. Section 36.230.030 030 (Commercial Zoning District Land Uses and Permit Requirements), to permit transitional housing in all zoning districts that permit residential uses and remove the requirement for a conditional use permit from mixed-use development and allow as a permitted use;

5. Section 36.310.040 to add provisions for consistency with Assembly Bill 2097 (removal of minimum parking requirements near transit); and

6. Division 36.700 (Definitions/Glossary), to add a definition for Low Barrier Navigation Center.
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South Pasadena City Council Page 3

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 3, as presented. The motion carried 5-0, by the following vote:

AYES: Donovan, Mahmud, Primuth, Zneimer, Mayor Cacciotti NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution No. 7791 was adopted.

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council in memory of Clara Marion Richards at 8:32P.M. to the next Regular City Council meeting scheduled for November 16, 2022.

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City Council
Agenda Report
DATE: June 21 , 2023
FROM: Armine Chaparyan, City Manager~
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

Catrina Peguero, Public Works Operational Manager
Mark Jimenez, Management Analyst
SUBJECT: Approval of the Agreement with Parkwood Landscape Maintenance, Inc. for an Annual Amount up to $684,000 for Landscape Maintenance Services for a Term of Three Years Recommendation
It is recommended that the City Council award an agreement to Parkwood Landscape Maintenance Inc. to provide Landscape Maintenance Services to City facilities, for an annual amount up to $684,000 for Fiscal Years 2023-2024, 2024-2025, and 2025-2026 and authorize the City Manager to execute the Agreement.

Executive Summary:

The City's current agreement for landscaping services is expiring. This agenda item is to award a new citywide landscaping services maintenance agreement with Parkwood Landscape Maintenance for an annual amount of $684,000 for three years. The agreement also provides for two one-year extensions.

Background
The City's current amended agreement for landscaping services with LandCare is expiring on June 30, 2023. On November 7, 2022, the City requested proposals to provide Citywide Landscaping Services, and accepted bids through November 30, 2022. However, due to necessary changes in the request, the City revised the proposal documents. On February 3, 2023, the City again requested proposals to provide Citywide Landscaping Services, and accepted bids through February 23, 2023.

Analysis
The City of South Pasadena Public Works Department solicited proposals from landscaping service firms, through a request for proposals (RFP) posted on the PlanetBids website on February 3, 2023. To control costs and reduce administrative staff effort, the RFP requested fixed costs for the first three years of the agreement.

Seventy-Three (73) firms were notified of the proposal opportunity, including vendors that provide landscaping services to neighboring cities Alhambra and Monterey Park, as well as South Pasadena Unified School District. Nine (9) prospective bidders Award to Parkwood Landscape Maintenance, Inc. to provide Landscaping Services June 21, 2023

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expressed interest in participating – including eight (8) from the notification list and one (1) additional vendor, and all nine (9) prospective bidders submitted proposals during the bid period.

The requested citywide landscaping services generally include provision of all required supplies, materials, equipment, and labor to maintain irrigation systems, shrubs, lawns, groundcovers and planting on City properties and include performance of services such as watering, trimming, pruning, edging, mowing lawns, fertilizing, cultivating, weed control, re-sodding, seeding, staking, cleanup of sidewalks and walks, etc. for a period of three fiscal years. A detailed list of landscaping tasks to be performed weekly, monthly, and semi-annually at City facilities was included in the scope of work.

The scope of work also included alternative bid items for the selected contractor to perform tree trimming, skirting, staking, guying, pruning, planting, and other tree related services in parks and other areas where landscaping work is conducted, as a measure of efficiency in the City’s management of landscaping maintenance. These alternate services require additional California State Licensing Board requirements, and were therefore not required of the bidder, and not included in the base bid value to evaluate the lowest responsible bidder.

The City may terminate the contract at any time during the three-year period. In addition, subject to approval of the City Council, the contract may be extended for up to two additional years after the initial three-year period. If extended, the compensation is subject to a cost of living increase based on the consumer price index for the Los Angeles region. Proposals were received through February 23, 2023 from the following nine (9) firms:

Bidder Base Bid
(36 months of services)
Parkwood Landscape Maintenance, Inc. $ 1,868,004.00
Greenfield Landscaping & Maintenance $ 1,921,764.00
Mariposa Landscapes, Inc. $ 1,984,791.09
American Heritage Landscape $ 2,075,597.76
Landscape West Management Services,
Inc. $ 2,141,136.00
SGD Enterprises $ 2,244,360.00
Stay Green $ 2,472,972.00
BrightView Landscape Services $ 2,637,588.00
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Bidder Base Bid
(36 months of services)
LandCare USA LLC $ 3,159,859.68
South Pasadena Municipal Code section 2.99-29 defines the purchasing procedure to select a maintenance services contractor, and lists the factors required to select the lowest responsible bidder. A panel consisting of three City staff members reviewed the proposals, and found Parkwood Landscape Maintenance, Inc. to be the lowest responsible bidder. Parkwood Landscape Maintenance, Inc. is located in the City of Van Nuys, and its proposed base fee of $1,868,004.00 is the lowest of the nine proposals. The company has existing contracts with the Cities of Long Beach, Irvine, Palmdale, Alhambra, Glendale, and Burbank.

The base bid amount of $1,868,004.00 listed above for Parkwood Landscape Maintenance, Inc. includes three years of landscaping services at the City’s parks, facilities, medians, and easements. Hourly rates for landscaping personnel have also been provided to allow the option for the City to request additional services from Parkwood Landscape Maintenance, Inc. for work beyond the scheduled tasks, for example during a City event. The proposed contract value of $684,000.00 includes the base bid amount, alternatively bid tree related services, and allocation for additional services.

Fiscal Impact
Adequate funding for this agreement has been proposed in the FY 2023-2024 proposed Budget for landscape maintenance services including $500,000 appropriated to Park Maintenance Contract Services Account No. 101-6010-6410-8180-000, $145,000 appropriated to Median Strips Contract Services Account No. 215-6010-6416-8180-000, $15,000 appropriated from Prop ‘A’ Maintenance Account No. 232-6010-6417-8180- 000, and $24,000 Water Distribution Contract Services Account No. 500-6010-6710- 8180-000, for a total of $684,000 of available funding.

Alternatives Considered
As an alternative to executing a three-year contract for services, the Council may decide to enter into an agreement for Fiscal Year 2023-2024, with an option to renew the agreement in years 2024-2025 and 2025-2026, however, this arrangement may not fix rates for three years.

Environmental Analysis
This item is exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities.”
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Key Performance Indicators and Strategic Plan
This item is related to routine landscaping maintenance and is not associated with a Key Performance Indicator, however, there is a relation to the 2021-2026 Strategic Plan with regard to implementation of the Climate Action Plan, and the electric-only equipment requirements of the City’s Landscaping Services contract.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City's website.

Attachment
Maintenance Services Agreement
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Maintenance Services Agreement
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MAINTENANCE AGREEMENT
Providing Payment of Prevailing Wages
(City of South Pasadena / Parkwood Landscape Maintenance, Inc.)

1. IDENTIFICATION
This MAINTENANCE AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Parkwood Landscape Maintenance, Inc., a California corporation (“Contractor”).

2. RECITALS

2.1. City has determined that it requires the following recurring maintenance services from a contractor: Landscaping Services.

2.2. Contractor represents that it is fully qualified to perform such maintenance services by virtue of its experience and the training, education and expertise of its principals and employees. Contractor further represents that it is willing to accept responsibility for performing such maintenance services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: The required Scope of Services is attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Contractor

3.3. “Maximum Amount”: The highest total compensation and costs payable to Contractor by City under this Agreement. The Maximum Amount under this Agreement is Six Hundred and Eighty-Four Thousand Dollars ($684,000) in Fiscal Year 2023-2024, Six Hundred and Eighty-Four Thousand Dollars ($684,000) in Fiscal Year 2024- 2025, and Six Hundred and Eighty-Four Thousand Dollars ($684,000) in Fiscal Year 2025-2026.
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3.4. “Commencement Date”: July 1, 2023.

3.5. “Termination Date”: June 30, 2026.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date (“Initial Term”) unless extended as provided herein or terminated earlier under Section 16 of this Agreement. At the conclusion of the Initial Term, the City may at its option, extend or terminate this Agreement as provided for herein. If requested by the Contractor, an extension of this Agreement may be considered by the City, provided that such request is made in writing 60 days prior to the Termination Date.

This Agreement may be extended for up to two (2) additional one (1) year terms under the same terms and conditions, except that the rates set forth in Exhibit B shall automatically increase by the percentage increase, if any, based on the Consumer Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim region. The calculation shall be made using the month of April over the month of April in the prior year. The increase shall apply to each additional one (1) year terms. If so extended, the Contractor agrees to provide the services described in this Scope of Services for said additional periods.

5. CONTRACTOR’S DUTIES

5.1. Services. Contractor shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Contractor shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Contractor shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Contractor shall concurrently inform the Agreement Administrator, in writing, of Contractor’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Contractor shall obtain and maintain in force a City business license for the duration of this Agreement.
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5.5. Professional Standards. Contractor shall perform all work to the highest standards of Contractor’s profession and in a manner reasonably satisfactory to City. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Appropriate Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Contractor or under its supervision or by subcontractor(s) of Contractor, and all personnel engaged in the work shall be qualified to perform such services. David L. Melito shall be Contractor’s project administrator and shall have direct responsibility for management of Contractor’s performance under this Agreement. No change shall be made in Contractor’s project administrator without City’s prior written consent.

5.7. Prevailing Wages. This Agreement is subject to the prevailing wage law as more fully set forth in Section 8 (Labor Code), for all work performed under this Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Contractor acknowledges that prevailing wage determinations are available for work performed under this Agreement.

5.8. Permits and Approvals. Contractor shall obtain, at its sole cost and expense, all licenses, permits and regulatory approvals necessary, if any, for Contractor’s performance of this Agreement including, but not limited to, professional licenses and permits. Contractor shall hold a valid State of California Contractor’s License (C27), and a Qualified Applicator License. These licenses must be provided at time of execution of this Agreement and be kept current throughout the Initial Term and any extension term.

5.9. Notification of Organizational Changes. Contractor shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Contractor’s firm or of any subcontractor. Change of ownership or control of Contractor’s firm may require an amendment to this Agreement.

5.10. Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this 15 - 9
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Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING AND ASSIGNMENT

6.1. General Prohibition On Assignment. This Agreement covers services of a specific and unique nature. Except as otherwise provided, Contractor shall not assign or transfer its interest in this Agreement without amending this Agreement.

6.2. Contractor Responsible. Contractor shall be responsible to City for all services to be performed under this Agreement.

6.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein unless the City provides prior written approval or as provided for in Exhibit A. In any event, Contractor shall supervise all work subcontracted by Contractor in performing the services described in the Scope of Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work. The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to the services described in the Scope of Services. Contractor is obligated to ensure that any and all subcontractors performing any services under this Agreement shall be fully insured in all respects and to the same extent as set forth under Section 12 (Insurance), to City’s satisfaction.

6.4. Compensation for Subcontractors. Contractor shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Contractor for the services provided under this Agreement, and Contractor agrees to accept payment in full satisfaction for such services, the amounts set forth in Exhibit B up to the Maximum Amount. In no event shall the compensation exceed the Maximum Amount. Contractor shall not be reimbursed for any services or expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Contractor shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the services rendered during the billing period and corresponding amount for such services, the dates the services were rendered, the 15 - 10
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amount due for the invoice, and the total amount previously invoiced. At any time, City may request that the invoice contain additional information. Contractor shall include a copy of each subcontractor invoice, if any, for which reimbursement is sought in the invoice. City shall make payment within forty-five (45) days or as soon as practicable following satisfactory completion of the work required. In the circumstance where Contractor services that are required as described in the Scope of Services are not rendered, the Contractor and City agree that City may deduct payment of said services up to three (3) times the cost of the service as listed in Exhibit B.

7.3. Payment Method. City shall pay all undisputed invoice amounts within forty-five (45) days after receipt or within such other reasonable time dependent on the City’s warrant run procedures. In the circumstance where Contractor has not provided the services that are required as described in Exhibit A and Exhibit B, the Contractor and City agree that City may deduct payment of said services up to three (3) times the cost of the service as listed in Exhibit B.

7.4. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Contractor except as otherwise required by law. Contractor shall be solely responsible for calculating, withholding, and paying all taxes.

7.5. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Contractor.

8. LABOR CODE

8.1. Prevailing Wage Law. Prevailing Wage Law. This Agreement is subject to the requirements of the prevailing wage laws, including, but not limited to, Labor Code Section 1720 et seq., and Labor Code Section 1770 et seq., as well as Code of Regulations, Title 8, Section 16000 et seq., which require payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Contractor shall defend, indemnify, and hold harmless City, and its officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of failure or alleged failure of Contractor to comply with such prevailing wage laws.

8.2. Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, the Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

8.3. Forfeiture. Contractor shall forfeit as a penalty to City Two Hundred Dollars ($200.00), or any greater penalty provided in the Labor Code, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work 15 - 11
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done under this Agreement employed in the performance of the Scope of Services by Contractor or by any subcontractor of Contractor in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor.

8.4. Apprentices. Contractor shall comply with the provisions of Labor Code 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code 1777.5.

8.5. Payroll Records. Pursuant to Labor Code 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code 1811 and Labor Code 1815 for any work performed by his or her employees on the public works project. The payroll records shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code 1776.

8.6. 8-Hour Work Day. This Agreement is subject to 8-hour work day and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813.

Contractor and any subcontractor(s) of Contractor shall strictly adhere to the provisions of the Labor Code regarding 8-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Pursuant to the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by Contractor’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay.

Contractor shall forfeit as a penalty to City $25.00, or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

8.7. Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code 1771 and Labor Code 1725.5 requiring registration with the Department of Industrial Relations (DIR). 15 - 12
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9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor.

10. RELATIONSHIP OF PARTIES

10.1. General. Contractor is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Interest of Contractor. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the City or any other interest which would conflict in any manner or degree with the performance of its services hereunder.

Contractor further covenants that in the performance of this contract no person having any such interest shall be employed.

10.4. Personnel. Personnel shall not be employees of or have any contractual relationship with the City of South Pasadena.

10.5. Independent Contractor Status. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.6. Indemnification of CalPERS Determination. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall 15 - 13
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indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Contractor” shall include Contractor, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Contractor or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Contractor to Indemnify City. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, and defend City, the City Council and each member thereof, and every officer, employee and agent of the City, from and against any and all claims, including but not limited to any claims relating to any personal injury or property damage, any liability, costs or expenses, arising out of or in connection with Contractor’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Contractor, in the performance of this Agreement or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. For purposes of Section 11.2, personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Contractor shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Contractor shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Contractor with respect to a claim. If the City requests a defense deposit, Contractor shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Contractor under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Contractor expressly waives its statutory immunity under such statutes or laws as to City.

11.7. Indemnification by Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each 15 - 14
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and every subcontractor or any other person or entity involved in the performance of this Agreement on Contractor’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Contractor’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Contractor shall maintain insurance as described in this section and shall require all of its subcontractors, Contractors, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Contractor. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Landscaping Services
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
• General Liability:
• General Aggregate: $4,000,000
• Products Comp/Op Aggregate $4,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
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• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Contractor will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
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12.8. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Contractor’s insurance policies shall be primary as respects any claims related to or as the result of the Contractor’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Contractors shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.9. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Contractor does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Contractor under this Agreement. Failure of the Contractor to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.10. Insurance Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Contractor shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Contractor shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

12.11. Contractor’s Insurance Primary. The insurance provided by Contractor, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

12.12. Waiver of Subrogation. Contractor hereby waives all rights of subrogation against the City. Contractor shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself. 15 - 17
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South Pasadena City CouncilJune 21, 2023

South Pasadena City Council
June 21, 2023