Agenda packet — South Pasadena City Council, November 1, 2023 (part 2 of 3)

for alleged purposes of “substantially remodeling” their residential units. In response to the comments received, the City Council unanimously voted at the April 19th City Council Meeting to direct staff to review the City’s Just Cause for Eviction ordinance, and return with an analysis of how it may be strengthened to further address concerns about substantial remodel evictions.

At the City Council Meeting on May 17, 2023, staff recommended that the City Council adopt an Urgency Ordinance to establish a 45-day moratorium on no-fault just cause terminations of tenancy to provide time for staff to thoroughly study the issue and develop an ordinance that adequately addresses it. The City Council voted unanimously to:

1. Adopt the Urgency Ordinance establishing the 45-day moratorium on no-fault just cause terminations of tenancy;

2. Direct staff to thoroughly study particular issues related to terminations of tenancy due to substantial remodel and to engage community members and stakeholders representing the interests of tenants and property owners and managers; and

3. Form an Ad Hoc Committee consisting of Mayor Primuth and Councilmember Donovan to participate in developing the ordinance.

At the City Council Meeting on June 13, 2023, staff presented a draft ordinance amending South Pasadena Municipal Code section 17.106 (“Just Cause provisions”) to address the specific issue of substantial remodel evictions that was brought to the attention of City Council in April 2023 by local residents. The City Council directed staff to further study the matter and specifically requested that staff explore the creation of a mediation program, consider the addition of a sunset clause in a revised ordinance, and analyze the economic impact of a revised ordinance.

At the City Council Meeting on June 28, 2023, the City Council extended the moratorium on terminations of tenancy for no-fault just cause, as defined in South Pasadena Municipal Code section 17.106(b)(2), to provide time to City staff to study the issue of terminations of tenancy for substantial remodels. In the months since, staff has conducted additional community outreach, research, and analysis and has worked with the Ad Hoc Committee to prepare amended Just Cause provisions for the City Council’s consideration. The moratorium is set to expire on December 28, 2023.

Based on staff’s research and analysis and input from renters, property owners, and interested community members, the proposed ordinance contains the following amendments to the City’s existing Just Cause for Evictions Ordinance (Section 17.106 of South Pasadena Municipal Code):

1. Removal of “substantially remodel” as a “no-fault just cause,” as defined in South Pasadena Municipal Code section 17.106(b)(2), for terminating a tenancy. (See, New Section 17.111(a)). Retain “intent to demolish the residential real property” as a “no-fault just cause.” (See, New Section 17.108(d)) 9 - 2
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2. Addition of a “Tenant Protections During Temporary Untenantable Conditions Resulting from Necessary and Substantial Repairs” section. (See, New Section

17.111). This new section will:
a. Provide a definition of “Necessary and Substantial Repairs;” b. State that “Necessary and Substantial Repairs” are not a valid basis for a “no-fault just cause” termination of a tenancy;
c. Establish requirements for a landlord to mitigate temporary untenantable conditions resulting from Necessary and Substantial Repairs, including provision of temporary relocation assistance; and
d. Establish a tenant’s option to voluntarily terminate tenancy under specified circumstances pursuant to a tenant buyout agreement.

3. Addition of a “Tenant Buyout Agreements” section. This new section will set forth provisions to ensure the protection of tenants in the negotiation and execution of a proposed buyout agreement.

The provisions of current Section 17.106 have also been reorganized with additional headings and section numbers to break up the text so that the ordinance is easier to read and follow. Last, a new section (Section 17.116) was added to allow the City Manager to adopt administrative procedures, regulations and guidelines for the implementation of the provisions. This is typical in cities where tenant protection ordinances have been adopted.

Analysis
Strengthening Local Substantial Remodel Provisions
In the 2021-2029 Housing Element, the City commits to the expansion of tenant protections, making the following statement:

South Pasadena renters are important members of the community and make up about 53.5% of the city’s population. The City’s efforts to advance housing that is affordable to people of all income levels must include not only longer-term strategies like facilitating housing production, but also policies and programs that help South Pasadena’s existing renters remain in (or return to) their homes and their broader community.

The City has the authority under Civil Code Section 1946.2(g)(1)(B) to adopt a local ordinance regulating just cause evictions, as long as findings are made that the ordinance is consistent with the terms of AB 1482 and that the provisions of the local ordinance are more protective than AB 1482 in (i) limiting the reasons for just cause eviction, (ii) requiring higher relocation assistance amounts, or (iii) imposing additional tenant protections not prohibited by other provisions of law.

Over the last few months, staff has carried out several community engagement efforts to gather input from South Pasadena renters, rental property owners, and interested community members about potential changes to the City’s Just Cause provisions on substantial remodel evictions. Such efforts included the following:
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• Rental property owner survey (92 responses)
• Renter survey (184 responses)
• Individual staff meetings with renters (23) and property owners (13) • Rental property owner focus group (8 participants)
• Renter focus group (9 participants)
• Hybrid (in-person and virtual) community meeting (about 45 attendees) Input from Renters
Most renters who provided input via the above-described community outreach opportunities expressed support for the draft ordinance proposed to the City Council in June. Significantly, over 45% of the 170 renters who responded to the survey question reported that they believe they are at risk of receiving a notice of termination for substantial remodeling, and two responded that they have received a termination notice but have not yet been evicted.

Not adopting heightened substantial remodel eviction protections would have financial impacts on tenants. 70% of survey respondents stated that they would not be able to afford to move into a new unit in South Pasadena if they had to move out of their current unit. In the renter meetings and focus group, many elaborated that they would not be able to afford another unit in South Pasadena even with a significant buyout or permanent relocation assistance. In staff meetings with 23 South Pasadena renters, many spoke of being a part of the South Pasadena community, and their children being in South Pasadena schools. In the survey and in staff meetings, renters expressed a fear of being pushed into housing instability and homelessness.

In the renter focus group, the issue of a power imbalance between the landlord and tenant was raised. About 30% of renters who met individually with staff gave descriptions of their relationship with their landlord and/or property manager that could be characterized as poor. Almost 34% reported that their property owner/property manager does not do a good job of maintaining the property.

Almost 87% of renters who met with staff expressed support for a tenant having an option to voluntarily terminate their tenancy due to a substantial remodel that requires the tenant to vacate the unit. At the same time, most renters in these meetings and in the focus group said they would not choose to voluntarily terminate their tenancy largely because they would have trouble affording other housing options in South Pasadena or affording housing at all.

In their feedback about the ordinance proposed to the City Council in June, most renters who met with staff said that the temporary relocation assistance of two times the daily rental rate was insufficient to cover the costs of accommodations and related relocation expenses, especially for those paying below market rents. Many spoke about the importance of staying in South Pasadena where their children go to school and their community support system is, as well as having the same amenities and amount of space 9 - 4
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that they have in their rental units so that the temporary displacement period can be as minimally disruptive as possible.

Input from Rental Property Owners
At the City Council Meeting on June 13, 2023, the City Council requested that staff analyze the economic impact of a revised ordinance. Accordingly, staff incorporated questions about the economic impact of amended substantial remodel protections in the rental property owner survey and the questionnaire used in the individual staff meetings with property owners.

The main take-away from most property owners who provided input is that the replacement of ‘substantial remodel’ as a ‘no-fault just cause for termination with a temporary mitigation and relocation requirement’ will have a detrimental financial impact on property owners. Property owners described rising operating expenses and growing mandates from insurance companies to make certain upgrades to their buildings. At the same time, many property owners stated that they are collecting below-market rents.

Within this context, property owners explained to staff that the temporary relocation assistance requirement adds to the owner’s costs of doing substantial and sometimes necessary work, and prevents them from recouping those costs by raising rents to market rate. According to many property owners, this in turn may deter owners from maintaining their properties and discourage new investment in South Pasadena, resulting in a decline in South Pasadena’s housing stock. Some property owners reported that these added costs could put some small landlords out of business, making way for larger corporate landlords.

However, only three out of the 13 property owners who met with staff reported terminating a tenancy for substantial remodel, and they each had only done it once. These respondents, in addition to the remaining ten, all said they typically wait for units to turnover to do any substantial remodeling or repair work. Several property owners described major work that they have done in the past while their tenants remained in their units. Three property owners generally supported removing substantial remodel as grounds for an eviction. Two said, however, that a tenant should not be able to withhold rent in addition to receiving temporary relocation assistance. A couple of property owners said that additional regulations force them to plan out their substantial remodels more than they previously have.

It was noted in the focus group that property owners should not be responsible for temporary relocation when repairs or rehabilitation are due to emergencies that are beyond their control, as it would be extremely financially challenging for the owner to compensate multiple tenants if they all had to vacate for a long time.

Property owners largely agreed that the temporary relocation assistance amount in the ordinance draft presented to the City Council in June is too high (a per diem amount of two times the tenant’s daily rental rate).
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Mediation Program
At the City Council Meeting on June 13, 2023, the City Council requested that staff explore the creation of a mediation program. Participants were asked about mediation services available through the City in both the property owner and renter focus groups. Property owners generally agreed that a mediation program would help, though concerns were raised about whether fees would be assessed on landlords to pay for such services and about a pro-renter bias in these services. Renters, on the whole, did not think a mediation program would be helpful, and pointed to the availability of existing programs through Los Angeles County Department of Consumer and Business Affairs (DCBA) and Loyola Law School. They suggested instead that legal services, including direct representation, are needed and should be prioritized over mediation.

Staff reached out to staff of the Los Angeles County DCBA and Loyola Center for Conflict Resolution (LCCR) about their respective mediation programs to understand the extent to which they are available to South Pasadena residents. In the Fiscal Year 22/23, the DCBA closed out 1,844 mediation requests; 47% of those requests were identified as landlord/tenant disputes, and 12 of those matters listed a South Pasadena address.

Sunset Clause
To achieve the intent of a sunset clause, staff recommends that the City establish a regular review process to monitor and evaluate the impact of the ordinance and develop recommendations for any adjustments. As a commenter at the community meeting put it, “To the extent it doesn’t work…we can come back and fix it…We need something now.” Staff recommends a periodic review schedule with an initial review of the proposed ordinance three or six months after it becomes effective.

SB 567
On September 30, 2023, Governor Newsom approved Senate Bill No. 567, which amends, repeals, and adds Sections 1946.2 and 1947.12 of the Civil Code, provisions established pursuant to the Tenant Protection Act of 2019 (AB 1482). This law establishes greater protections for the no-fault just causes of owner move-in and substantial remodel and demolition, and its provisions become effective on April 1, 2024. Since the City’s local ordinance must be more protective than state law, the City’s Just Cause provisions will require another amendment prior to SB 567’s taking effect.

Conclusion
The proposed ordinance protects tenants, who make up about 53.5% of the city’s population, against substantial remodel evictions that would likely result in their displacement from South Pasadena. It retains the following existing no-fault just causes for termination of tenancy:
• New Section 17.108(c)(1): The owner complying with any of the following:
o An order issued by a government agency that red tags the residential real property or a rental unit on such property that necessitates vacating the property or unit or a court order relating to habitability that necessitates vacating the residential real property or a rental unit on such property. 9 - 6
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o An order issued by a court to vacate the residential real property. o A local ordinance that necessitates vacating the residential real property. • New Section 17.108(d): Intent to demolish the residential real property.

These no-fault just causes address property owners’ concerns about investment in South Pasadena’s housing stock and about paying temporary relocation in cases of emergencies.

Fiscal Impact
The adoption of an ordinance will have a minimal fiscal impact in terms of staff time to develop informational content on the City’s website and to field any questions from members of the public.

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan priority 5, Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.

Commission Review and Recommendation
This item was not reviewed by a commission or board.

Attachments:

1. Proposed Ordinance
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ATTACHMENT 1
Proposed Ordinance
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ORDINANCE NO. 23XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE X
(“JUST CAUSE FOR EVICTION”) OF TITLE 17 (“HEALTH
AND SANITATION”) OF THE SOUTH PASADENA

MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

Section 1. Findings. In accordance with California Civil Code Section 1946.2(g)(1)(B), the City Council finds that the provisions of this just cause eviction provisions set forth in this Ordinance are more protective than those required under the Tenant Protection Act of 2019, Assembly Bill 1482 (“AB 1482”), in that the protections set forth under this Ordinance are consistent with the just cause eviction provisions under AB 1482 and this Ordinance limits the reasons for termination of a residential tenancy and provides additional tenant protections that are not prohibited by any other provision of law.

Section 2. Code Amendment. Article X (“Just Cause for Eviction”) of Title 17 (“Health and Sanitation”) of the South Pasadena Municipal Code is hereby amended in its entirety to read as follows:
“17.106 Termination of Tenancy and Applicability. Notwithstanding any other law, if a tenant has continuously and lawfully occupied a residential real property for 12 months, the owner of the residential real property shall not terminate the tenancy without just cause, which shall be stated in the written notice to terminate tenancy, as described in Section 17.109(b) below. For purposes of this Article X, “just cause” includes either “at-fault just cause” or “no-fault just cause” as defined in Section 17.107 and Section 17.108.

If any additional adult tenant has been added to the lease before an existing tenant had continuously and lawfully occupied the residential real property for 24 months, then this subdivision shall only apply if either of the following are satisfied: (1) All of the tenants have continuously and lawfully occupied the residential real property for 12 months or more. (2) At least one tenant of multiple tenants has continuously and lawfully occupied the residential real property for 24 months or more.

17.107 At-Fault Just Cause.

For purposes of this Article, “at-fault just cause” includes any of the following:
(a) Default in the payment of rent.
(b) A breach of a material term of the lease, as described in paragraph (3) of Section 1161 of the California Code of Civil Procedure, including, but not limited to, 9 - 11
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violation of a provision of the lease after being issued a written notice to correct the violation.
(c) Maintaining, committing, or permitting the maintenance or commission of a nuisance as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure.
(d) Committing waste as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure.
(e) Criminal activity by the tenant on the residential real property, including any common areas, or any criminal activity or criminal threat, as defined in subdivision (a) of Section 422 of the California Penal Code, on or off the residential real property, that is directed at any owner or agent of the owner of the residential real property. (f) Assigning or subletting the premises in violation of the tenant’s lease, as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure. (g) The tenant’s refusal to allow the owner to enter the residential real property as authorized by Sections 1101.5 and 1954 of the California Civil Code, and Sections 13113.7 and 17926.1 of the California Health and Safety Code. (h) Using the premises for an unlawful purpose as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure. (i) The employee, agent, or licensee’s failure to vacate after being terminated as an employee, agent, or a licensee, as described in paragraph (1) of Section 1161 of the California Code of Civil Procedure.
(j) When the tenant fails to deliver possession of the residential real property after providing the owner written notice as provided in California Civil Code section 1946 of the tenant’s intention to terminate the hiring of the real property, or makes a written offer to surrender that is accepted in writing by the landlord, but fails to deliver possession at the time specified in that written notice as described in paragraph (5) of Section 1161 of the California Code of Civil Procedure.

17.108 No-Fault Just Cause.

For purposes of this Article, “no-fault just cause” includes any of the following:
(a) Intent to occupy the residential real property by the owner or the owner’s spouse, domestic partner, children, grandchildren, parents, or grandparents. (b) Withdrawal of the residential real property from the rental market. (c) (1) The owner complying with any of the following:
(A) An order issued by a government agency that red tags the residential real property or a rental unit on such property that necessitates vacating the property or unit or a court order relating to habitability that necessitates vacating the residential real property or a rental unit on such property. 9 - 12
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(B) An order issued by a court to vacate the residential real property.
(C) A local ordinance that necessitates vacating the residential real property.
(2) If it is determined by any government agency or court that the tenant is at fault for the condition or conditions triggering the order or need to vacate under clause (i), the tenant shall not be entitled to relocation assistance as outlined in Section 17.110.
(d) Intent to demolish the residential real property.

17.109 Just Cause Curable Lease Violation.

Before an owner of residential real property issues a notice to terminate a tenancy for just cause that is a curable lease violation, the owner shall first give notice of the violation to the tenant with an opportunity to cure the violation pursuant to paragraph (3) of Section 1161 of the California Code of Civil Procedure. If the violation is not cured within the time period set forth in the notice, a three-day notice to quit without an opportunity to cure may thereafter be served to terminate the tenancy.

17.110 No-Fault Just Cause Tenant Relocation Assistance. (a) (1) For a tenancy for which just cause is required to terminate the tenancy under this Article, if an owner of residential real property issues a termination notice based on a “no-fault just cause” described in Section 17.108, the owner shall, regardless of the tenant’s income, at the owner’s option, do one of the following:
(A) Assist the tenant to relocate by providing a direct payment to the tenant as described in paragraph (3) herein.
(B) Waive in writing the payment of rent for the final month of the tenancy, prior to the rent becoming due.
(2) If an owner issues a notice to terminate a tenancy for “no-fault just cause”, the owner shall notify the tenant of the tenant’s right to relocation assistance or rent waiver pursuant to this section. If the owner elects to waive the rent for the final month of the tenancy as provided herein, the notice shall state the amount of rent waived and that no rent is due for the final month of the tenancy. (3) (A) The amount of relocation assistance or rent waiver shall be equal to one month of the tenant’s rent that was in effect when the owner issued the notice to terminate the tenancy. Any relocation assistance shall be provided within 15 calendar days of service of the notice.
(B) If a tenant fails to vacate after the expiration of the notice to terminate the tenancy, the actual amount of any relocation assistance or rent waiver provided pursuant to this subdivision shall be recoverable as damages in an action to recover possession.
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(C) The relocation assistance or rent waiver required by this subdivision shall be credited against any other relocation assistance required by any other law. (4) An owner’s failure to strictly comply with this subdivision shall render the notice of termination void.

17.111 Tenant Protections for Necessary and Substantial Repairs. (a) Necessary and Substantial Repairs (“Necessary and Substantial Repairs”) shall not be a valid basis for a “no-fault just cause” termination of tenancy under Section 17.108 of this Article. Necessary and Substantial Repairs include an owner’s undertaking in good faith of substantial repairs that are necessary to bring the residential real property and/or rental unit into compliance with housing, health, building or other applicable codes and laws and/or codes and laws affecting the health and safety of tenants of the building; replacement or substantial modification of any structural, electrical, plumbing or mechanical system that requires a permit from a governmental agency; and the abatement of hazardous materials, including leadbased paint, mold or asbestos, in accordance with federal, state and local laws.

Necessary and Substantial Repairs do not include cosmetic improvements. (1) If the Necessary and Substantial Repairs result in untenantable conditions in the residential real property that require the tenant to temporarily vacate, the owner shall provide the tenant with relocation benefits as set forth in paragraph (5) herein. Untenantable conditions include the conditions described in California Civil Code Section 1941.1 and any other condition that renders the residential real property in violation of health, safety, and habitability codes and laws, including exposure of the tenant to toxic or hazardous materials including, but not limited to, lead-based paint and asbestos or any other condition that makes the rental unit incapable of being safely occupied.
(2) The owner shall not commence Necessary and Substantial Repairs unless the owner has obtained all necessary building permits from the City of South Pasadena and has provided written notice to the tenant that includes the tenant’s right to temporary relocation benefits pursuant to this section; a description of the repairs to be completed, the expected duration of the repairs, the expected duration of the temporary untenantable conditions, and mitigation measures to be taken; and a copy of the permits necessary to undertake the repairs. Notice shall be provided in the primary language of the tenant. If the abatement of hazardous materials does not require any permit, the owner shall provide with the written notice a copy of the signed contract with the contractor hired by the owner to complete the substantial remodel, that reasonably details the work that will be undertaken to abate the hazardous materials. Written notice should be provided to the tenant at least thirty (30) days prior to commencement of the Necessary and Substantial Repairs. If the Necessary and Substantial Repairs are in response to an emergency, then written notice shall be provided to the tenant as soon as practicable i and in no event less than 24 hours prior.
(3) The owner shall mitigate untenantable conditions resulting from Necessary and Substantial Repairs either through actions to ensure that the tenant can safely remain in their rental unit as set forth in paragraph (4) below or by providing relocation benefits as set forth in paragraph (5) below. These two mitigation measures 9 - 14
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should not be regarded as mutually exclusive but rather as complementary approaches that might be appropriate to different stages of the Necessary and Substantial Repairs.
(4) In order to mitigate temporary untenantable conditions, if the tenant remains in their rental unit and in accordance with paragraph (3), the owner shall:
(A) Provide mitigation measures that will meet the standards set forth in applicable housing, health, building and safety laws, unless temporary relocation benefits are provided;
(B) Provide the tenant with notice of the scheduled construction hours;
(C) Provide for protection of tenant's personal property during construction;
(D) Provide for reasonable alternative parking for a tenant otherwise entitled to parking;
(E) Provide for protection of tenants to exposure at any time to toxic or hazardous materials including, but not limited to, lead-based paint and asbestos;
(F) Take reasonable steps to prevent the disruption of major systems during construction;
(G) Take reasonable steps to limit noise and dust within the unit from construction;
(H) Provide for the safe storage of construction equipment and materials;
(I) Provide for the safe ingress and egress of tenant and tenant's guests;
(J) Conform to permitted construction hours under this code or project permits; and
(K) Post a notification to tenants 30 days prior to commencement of Necessary and Substantial Repair activities in an easily observable location at or near tenant entrances, which notice shall state the expected duration of the construction work and briefly describe the nature of the work and mitigation measures to be taken, and shall remain posted throughout the course of construction. Such notice shall be in the primary language(s) of all tenants of the residential real property.

If the Necessary and Substantial Repairs are in response to an emergency, then written notice shall be provided to the tenant as soon as practicable and in no event less than 24 hours prior.
(5) When the Necessary and Substantial Repairs necessitate that the tenant temporarily vacate the rental unit as described in paragraphs (1) and (3), the 9 - 15
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owner shall provide the tenant with the following temporary relocation benefits during the temporary displacement period:
(A) Owner shall advance to the tenant at the time that they vacate, based on a reasonable estimate of the displacement duration, and every 15 days thereafter as needed:
(i) A per-diem payment in an amount based on a daily rate equal to two (2) times the daily pro-rata portion of the rental rate of the tenant’s rental unit plus an amount based on the most recent Federal General Services Administration per-diem rates for Los Angeles County for meals and incidentals per tenant or occupant who is 12 years of age or older and is listed on the most current lease agreement.
(B) Owner shall have the option, in lieu of providing relocation assistance in accordance with paragraph (A), of providing the tenant with comparable housing owned by the owner within the same building or in another building owned by Owner at any time during the period of displacement, subject to the following:
(i) If the owner provides comparable housing at any time during the period of displacement, the tenant shall be entitled to remain at the same comparable housing during the period of displacement.
(C) Owner shall pay the actual costs of moving and storage if tenant is required to remove personal property from the rental unit. Owner may provide a storage facility within a five (5) mile radius of tenant’s rental unit. (D) The displacement and relocation of a tenant pursuant to this paragraph (5) shall not terminate the tenancy of the displaced tenant. The displaced tenant shall have the right to reoccupy his/her/their rental unit upon the completion of the Substantial and Necessary Repairs necessitating the tenant to temporarily vacate the rental unit.
(b) Option to voluntarily terminate tenancy.
(1) If the temporary untenantable conditions of a rental unit are projected to persist for thirty (30) days or more, the tenant of the rental unit shall have the option to voluntarily terminate the tenancy pursuant to a tenant buyout agreement in accordance with the provisions of section 17.112 below, and the return of any security deposit that cannot be retained by the owner under applicable law. (2) If the temporary untenantable conditions of a rental unit continue for 30 days longer than the projected completion date of the work, as set forth in the written notice to tenant required by Section 17.111(a)(2), the tenant’s option to voluntarily terminate the tenancy pursuant to a tenant buyout agreement in accordance with the provisions of section 17.112 below shall be renewed.

17.112 Tenant Buyout Agreements.
(a) Notice of Buyout Agreement. At the time Owner provides notice to the tenant of the commencement of the Necessary and Substantial Repairs as set forth in 9 - 16
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Section 17.111(a)(2), Owner shall provide notice of tenant’s option to voluntarily terminate their tenancy pursuant to a tenant buyout agreement. The notice shall be in the form approved by the Housing Division and Owner shall include the exact manner in which owner should be contacted by tenant in order to receive a buyout agreement.

Notice shall be provided in the primary language of the tenant. (b) Owner's Disclosure Prior to Buyout Offer. At the same time a proposed buyout agreement is provided, the owner shall provide each tenant in the rental unit a written disclosure in the primary language of the tenant, on a form approved by the Housing Division, translated at the owner's expense, that shall include all of the following:
(1) A statement that the tenant has a right not to enter into buyout negotiations or a buyout agreement;
(2) A statement that the tenant may choose to consult with an attorney before entering into a buyout agreement;
(3) A statement that the tenant may rescind the buyout agreement for up to five (5) days after it is fully executed;
(4) A statement that the tenant may contact the Housing Division for information about other buyout agreements in the tenant's neighborhood and other relevant information;
(5) Any other information required by the Housing Division consistent with the purpose and provisions of this Section; and
(6) A space for each tenant to sign and write the date the owner provided the tenant with the disclosure notice.
(b) Requirement for Buyout Agreements. A buyout agreement that does not satisfy all the requirements of this Section shall be deemed void and of no force or effect. In such case, the owner shall be required to provide the tenant temporary relocation assistance as set forth in Section 17.111.
(1) The buyout agreement shall be in writing in the primary language of the tenant, translated at the owner's expense.
(2) The buyout agreement shall include the following statement in bold letters in at least 12-point in close proximity to the space reserved for the signature of the tenant:
(A) "You, the tenant, may cancel this buyout agreement in writing at any time on or before the fifth (5th) day after all parties have signed this buyout agreement."
(B) "You have a right not to enter into a buyout agreement." 9 - 17
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(C) "You may choose to consult with an attorney before signing this buyout agreement. The City of South Pasadena Housing Division may also have information about other buyout agreements in your neighborhood." (3) The owner shall specify in the buyout agreement the exact manner in which the tenant shall contact the landlord should the tenant decide to cancel or rescind the buyout agreement.
(c) The owner shall provide to the tenant a copy of the fully executed buyout agreement with proof of personal service within one day of owner’s receipt of the fully executed buyout agreement.
(d) Rescission of Buyout Agreement. A tenant shall have the right to rescind a buyout agreement for up to five (5) days after the fully executed buyout agreement with a proof of service is provided to the tenant. In order to rescind a Buyout Agreement, the tenant must hand-deliver, email, or send by certified mail, return receipt requested, as specified in the buyout agreement, a statement to the owner indicating that the tenant has rescinded the buyout agreement. Owner shall provide written notice to the Housing Division within ten (10) days if the tenant has rescinded the buyout agreement.
(e) Filing of Buyout Agreement and Disclosure Notice. The owner shall file with the Housing Division a copy of the executed buyout agreement and disclosure notice, along with proof of service to the tenant of the disclosure notice as required in this Section, within ten (10) days after the buyout agreement is executed by all parties.

17.113 Exemptions
(a) This Article X shall not apply to the following types of residential real properties or residential circumstances:
(1) Transient and tourist hotel occupancy as defined in subdivision (b) of Section 1940 of the California Civil Code.
(2) Housing accommodations in a nonprofit hospital, religious facility, extended care facility, licensed residential care facility for the elderly, as defined in Section 1569.2 of the California Health and Safety Code, or an adult residential facility, as defined in Chapter 6 of Division 6 of Title 22 of the Manual of Policies and Procedures published by the California State Department of Social Services. (3) Dormitories owned and operated by an institution of higher education or a kindergarten and grades 1 to 12, inclusive, school. (4) Housing accommodations in which the tenant shares bathroom or kitchen facilities with the owner who maintains their principal residence at the residential real property.
(5) Single-family owner-occupied residences, including a residence in which the owner-occupant rents or leases no more than two units or bedrooms, including, but not limited to, an accessory dwelling unit or a junior accessory dwelling unit.
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(6) A duplex in which the owner occupied one of the units as the owner’s principal place of residence at the beginning of the tenancy, so long as the owner continues in occupancy.
(7) Housing that has been issued a certificate of occupancy within the previous 15 years.
(8) Residential real property that is alienable separate from the title to any other dwelling unit, provided that both of the following apply:
(A) The owner is not any of the following:
(i) A real estate investment trust, as defined in Section 856 of the U.S. Internal Revenue Code.
(ii) A corporation.
(iii) A limited liability company in which at least one member is a corporation.
(B) The tenants have been provided written notice that the residential property is exempt from this section.
(9) Housing restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the California Health and Safety Code, or subject to an agreement that provides housing subsidies for affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the California Health and Safety Code or comparable federal statutes.

17.114 Notices Related to Existence of Provisions; Waiver and Remedies. (a) An owner of residential real property, with a tenancy existing prior to December 31, 2019, and subject to this section, shall provide written notice to the tenant as follows:
“South Pasadena law provides that after a tenant has continuously and lawfully occupied a property for 12 months or more, or at least one tenant of multiple tenants has continuously and lawfully occupied the property for 24 months or more, the landlord must provide a statement of cause in any notice to terminate a tenancy.”
The provision of the notice shall be subject to Section 1632 of the California Civil Code. (b) Any waiver of the rights under this section shall be void as contrary to public policy.
(c) An owner’s failure to strictly comply with this Article X shall render a notice of termination of a tenancy void and shall be an affirmative defense to an unlawful detainer action.
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ORDINANCE NO. 23XX

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17.115 Definitions.

For the purposes of this section, the following definitions shall apply:
(a) “Owner” and “residential real property” have the same meaning as those terms are defined in Section 1954.51 of the California Civil Code. (b) “Tenancy” means the lawful occupation of residential real property and includes a lease or sublease.

17.116 Administrative Regulations
To implement and enforce this Article X, the City Manager may adopt administrative procedures, regulations and guidelines consistent with the provisions of this Article X.

These administrative procedures, regulations and guidelines shall have the force and effect of law and may be relied upon by the parties to determine their rights and responsibilities under this Chapter. Such administrative procedures, regulations and guidelines shall be posted at City Hall or on the City’s website or made available by the City when so adopted.

Section 3. CEQA. The City Council hereby finds and determines that this ordinance is not subject to the requirements of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guideline section 15183 (“Action Consistent with General Plan and Zoning”); section 15378 (“No Project”), and section 15061(b)(3) (“No Significant Environmental Impact”).

Section 4. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held by a court of competent jurisdiction to be invalid, or otherwise not in force or effect, such decision shall not affect the validity, force, or effect, of the remaining portions of this ordinance. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or otherwise not in force or effect.

Section 5. Effective Date. This ordinance shall take effect thirty (30) days after its final passage and within fifteen (15) days after its passage, the City Clerk of the City of South Pasadena shall certify to the passage and adoption of this ordinance and to its approval by the Mayor and City Council and shall cause the same to be published in a newspaper in the manner required by law.

PASSED, APPROVED, and ADOPTED ON this 15th day of November, 2023.
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ORDINANCE NO. 23XX

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Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney (seal)
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 15th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Mark Perez, Deputy City Clerk
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City Council
Agenda Report ITEM NO. ____
DATE: November 1, 2023
FROM: Arminé Chaparyan, City Manager
PREPARED BY: Luis Frausto, Management Services Director Lucila Urzua, Deputy City Clerk
SUBJECT: Consideration of Approval of City Council Meeting Minutes for September 7, 2022
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular meeting of September 7, 2023.

Executive Summary
Attached for the City Council’s consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Background
The City Clerk’s Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department’s Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There is no fiscal impact anticipated as Division staff is facilitating the work related to this project.

Attachment: September 7, 2022 - Regular City Council Meeting Minutes 10 10-1

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ATTACHMENT
September 7, 2022 Regular City Council Meeting Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, SEPTEMBER 7, 2022, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Cacciotti on Wednesday, September 7, 2022, at 7:24 P.M. in the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Evelyn G. Zneimer
ABSENT Councilmember Diana Mahmud
Interim City Clerk/Records Specialist Yolanda Chavez announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Tiara Solorzano, Administrative Secretary; Yolanda Chavez, Interim City Clerk/Records Specialist were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Evelyn G. Zneimer. 10 - 5
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CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
A. CONFERENCE WITH LABOR NEGOTIATORS:
(Government Code Section 54957.6) Conference with Labor Negotiators regarding labor negotiations with the following groups:
- South Pasadena Police Officers’ Association
- South Pasadena Firefighters’ Association
- South Pasadena Public Service Employees’ Association
- South Pasadena Public Service Part Time Employees’ Association - Unrepresented Management Employees
City Negotiators: City Manager Arminé Chaparyan; Human Resources and Risk Manager Belinda Varela
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 660 Stoney Drive
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Arthur Becerra, South Pasadena Batting Cages Under Negotiation: Price and Terms of Lease Agreement
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

2. City of South Pasadena v. Janet Ferguson, et al. (LASC Case No. 22STCV18726)
D. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION
(Government Code Section 54956.9(d)(2)) – No. of Cases: 1 case City Attorney Jared reported that all four members of the City Council were present with the exception of Councilmember Mahmud with all items listed on the closed session portion of the agenda were discussed with no reportable action, apart from Item B. Item B was not discussed, but will be revisited at the September 21, 2022, City Council Meeting.

City Attorney Andrew Jared recessed from closed session at 7:05 p.m. 10 - 6
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PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL – GENERAL (NON-AGENDA ITEMS) In-Person Public Comments:

Omari Ferguson commented on motor replacement and surge power quality.

Betty commented on relocation of the peacocks.

Ed Simpson commented on relocation of the peacocks.

Kay Mouradian commented on pedestrian safety between Alhambra Road and Marengo Avenue.

Schlomo Nitzani commented on the South Pasadena Human Society survey time.

Anastasia Lewis commented on the removal of the Peafowl.

Alan Ehrlich commented on City Attorney ’s bill.

Mayor Cacciotti called for a short recess at 8:01 P.M. and reconvened the City Council meeting at 8:08 P.M.

Benjamin Bascom commented on the removal of the Peafowl.

Zoom Public Comment:

Yvonne LaRose commented on crime reports and the Police Department Services.

Mayor Cacciotti called on staff to address questions raised by the public during public comment. Staff addressed questions.

RECOGNITION / INTRODUCTION

3. STAFF INTRODUCTION
Introduction of Summer Interns:

Human Resources Department: John Hah, Jr.

Community Development Department: Emilio Lois
Public Works Department: Grace Dennis, Yosef Schnitzer, and Will Shin 10 - 7
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Interim Management Services Director, Belinda Varela introduced John Hah, Jr., Emilio Lois, Yosef Schnitzer, Will Shin and Grace Dennis.

Fire Department:

Jacob Tobias, Paramedic
Delta, Accelerant Detection Canine
Fire Chief Paul Riddle introduced Fire staff.

CHANGES TO THE AGENDA

4. DEPARTMENT HIGHLIGHT VIDEO
Director Cathy Billings from our South Pasadena Library presented a PowerPoint.

5. PRESENTATION AND LAUNCH OF CITY’S MOBILE APPLICATION Management Analyst Mary Jerejian from the City Manager’s Office presented the South Pasadena Mobile Launch application.

COMMUNICATIONS

6. COUNCILMEMBER COMMUNICATIONS
Councilmember Zneimer met with Congresswoman Grace Napolitano, she oversees 8.3 billion investments in drought and water resiliency. On August 30, 2022, Councilmember Zneimer attended a webinar presented by the San Gabriel Valley NWD called Protecting the Trees. It was presented by the Green Garden Group G3. In this webinar she learned that 50% of the water is spent on landscaping. On August 31, 2022, she met with Joe Gonzalez the rapture representative of the Peafowl removal and she wanted to assure everyone that the peafowl were humanly treated.

Mayor Pro Tem Primuth participated on a couple local outreaches via zoom with staff and the City Manager’s office with two of the State representatives. To create a dialogue with HDE regarding the Housing Element. Mayor Pro Tem Primuth had neighborhood meetings with the residents concerned about the CalTrans Home for both the tenant occupied and unoccupied.

Mayor Cacciotti introduced the Mobile Crisis Unit via PowerPoint; they had a call from an in-house Mental Health issue in the Monterrey Hills area. It will be implemented in the community sometime in October. He shared a picture of a dead Oak Tree that started to grow on a resident’s yard that intervened with the electrical lines with SoCal Edison and thanked the Director of Public Works for handling the situation. He wanted to thank Public Work and Community Services for taking down the Orange Plastic protective fence they 10 - 8
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had up for the children’s playground park repair replacement. Lastly, he encouraged everyone to stop by the Human Society and adopt a pet.

Councilmember Donovan stated that a member of CalTrans Properties Ad Hoc Committee wanted to update the residents about the current CalTrans surplus properties.

On July 20, 2022 Council Meeting, the Council authorized the City Manager to enter into an agreement with a vendor to inspect residential properties to provide a scope of the repairs and the estimated cost repairs for all CalTrans unoccupied surplus properties.

Staff and the vendor were unable to finalize an agreement and consulted with the information committee and decided it was best to move into a different direction. On August 23, 2022, CalTrans approved the extension of 7 to 8 weeks for a new vendor.

Therefore, staff has proceeded to solicitate Bids from inspection companies.

7. CITY MANAGER COMMUNICATIONS
City Manager Arminé Chaparyan recognized Management Analyst Mary Jerejian for earning a full scholarship from International City Manager’s Association to attend the 2022 Annual Conference.

8. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA None.

CONSENT CALENDAR
A motion was made by Councilmember Zneimer, seconded by Councilmember Mayor Pro Tem Primuth and approved by roll call vote to approve Consent Calendar Items No. 10 and 12 through 17, as presented. Mayor Cacciotti and Councilmember Zneimer requested to pull Item No. 9 and No. 11 for separate discussion. The motion carried 4-0-1, by the following vote:

AYES: Donovan, Zneimer, Primuth and Mayor Cacciotti
NOES: None.

ABSENT: Mahmud
ABSTAINED: None.

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $99,340.37; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,579,728.08; ONLINE PAYMENTS IN THE AMOUNT OF $52,523.65; TRANSFERS IN THE AMOUNT OF $264,800.08; PAYROLL IN THE AMOUNT OF $788,370.88
Recommendation
It is recommended that the City Council approve the Warrants as presented.

In-Person Public Comments:
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Alan Ehrlich commented regarding the City Attorney’s bill.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Zneimer, seconded by Mayor Pro Tem Primuth and approved by roll call vote to approve Item No. 9, as presented by staff. The motion carried 4-0-1, by the following vote:

AYES: Donovan, Zneimer, Primuth and Mayor Cacciotti
NOES: None.

ABSENT: Mahmud
ABSTAINED: None.

10. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented
A motion was made to approve recommendation on the Consent Calendar

11. AUTHORIZE APPOINTMENT OF COMMISSIONERS TO CITY BOARDS AND

COMMISSIONS
Recommendation
It is recommended by Mayor Cacciotti that the City Council appoints the following three-year terms ending December 31, 2024:
• Lela Bissner, Community Services Commission
• Gabriel Garcia Vogel, Community Services Commission
• Bryan Samuels, Community Services Commission
• Diego Zavala, Mobility and Transportation Infrastructure Commission • Richard Tom, Natural Resources and Environmental Commission • Ryan Jones, Public Works Commission

COUNCIL ACTION AND MOTION
A motion was made by Mayor Pro Tem Primuth, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 11, as presented by staff. The motion carried 4-0-1, by the following vote:

AYES: Donovan, Zneimer, Primuth and Mayor Cacciotti
NOES: None.

ABSENT: Mahmud
ABSTAINED: None.
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12. APPROVAL OF 2023 CITY COUNCIL MEETING SCHEDULE
Recommendation
It is recommended that the City Council approve a City Council meeting schedule for the 2023 calendar year.

A motion was made to approve recommendation on the Consent Calendar.

13. ADOPTION OF A RESOLUTION AUTHORIZING REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE OF THE CITY, FOR THE PERIOD OF SEPTEMBER 16, 2022 THROUGH OCTOBER 15, 2022.

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES

OF THE CITY OF SOUTH PASADENA FOR THE PERIOD OF
SEPTEMBER 16, 2022 THROUGH OCTOBER 15, 2022,

PURSUANT TO BROWN ACT PROVISIONS
Recommendation
It is recommended that the City Council approve the attached resolution authorizing remote teleconference meetings of the legislative bodies of the City, for the period of September 16, 2022 through October 15, 2022.

A motion was made to approve recommendation on the Consent Calendar.

14. TRANSPORTATION PROGRAM MANAGER CLASSIFICCATION AND SALARY

SCHEDULE CREATION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, ADOPTING A NEW JOB

CLASSIFICATION AND SALARY RANGE FOR THE

TRANSPORTATION PROGRAM MANAGER
Recommendation
It is recommended that the City Council approve the job description and salary schedule for the Transportation Program Manager position and appropriate $3,960 to 233-6010-6011-7000-000 from Measure R Reserves and $3,960 to 236-6010-6011-7000-000 from Measure M Reserves.

A motion was made to approve recommendation on the Consent Calendar. 10 - 11
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15. AUTHORIZE THE CITY MANAGER TO APPROVE AND EXTENSION OF THE

AGREEMENT AND EXECUTEM AN AMENDMENT WITH ALL CITY
MANAGEMENT SERVICES, INC., FOR THE ADDITION OF AN ELEVENTH

CROSSING GUARD FOR A ONE-YEAR PILOT PROGRAM AS PREVIOUSLY

APPROVED BY THE CITY COUNCIL, FOR AN AMOUNT NOT-TO-EXCEED $19,570.95, AND A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $212,082.33 Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to approve and execute the extension of the agreement and execute an amendment with All City Management Services, Inc., for the addition of an eleventh crossing guard for a one-year pilot program as previously approved by the City Council, for an amount not-to-exceed $19,570.95 and a total contract amount not-to-exceed $212,082.33 to cover expenses for the 2022-2023 school year; and

2. Approve the transfer of $19,570.95 from General Fund reserves to the Account No. 101-4010-4011-8180 (Police Department-Contract Services) to fund the addition of an eleventh crossing guard for a one-year pilot program.

A motion was made to approve recommendation on the Consent Calendar.

16. AUTHORIZE THE CITY MANAGER TO EXECUTE A SECOND CONTRACT

AMENDMENT TO THE PROFESSIONAL SERVCE AGREEMENT WITH
TRANSTECH ENGINEERS, INC., TO EXTEND THE CONTRACT TERMS FOR BUILDING AND SAFETY SERVICES THROUGH JUNE 30, 2024
Recommendation
It is recommended that the City Council authorize the City Manager to execute a second contract Amendment to the Professional Services Agreement (PSA) with Transtech Engineers, Inc., for building and safety services to extend the contract term through June 30, 2024.

A motion was made to approve recommendation on the Consent Calendar.

17.REVIEW AND APPROVE BEQUEST TO THE SOUTH PASADENA LIBRARY FOR CAPITAL IMPROVEMENTS TO THE CHILDREN’S WING

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ACCEPTING THE BEQUEST TO THE

SOUTH PASADENA LIBRARY FROM BERT EDWARD CARLYLE

AND CONCURRING WITH THE ACTION OF THE LIBRARY

BOARD OF TRUSTEES
Recommendation
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It is recommended that the City Council adopt a resolution to:

1. Concur with the action taken by the Library Board of Trustees to accept a conditional bequest to the South Pasadena Library for specified capital improvement to the Children’s Wing;

2. Accept bequest, as conditioned, for use of monies for specified capital improvement to the South Pasadena library; and

3. Establish Fund 209- Carlyle Library Bequest Fund with the monies deposited into the new revenue line-item 209-0000-0000-5501-020 for use of the monies consistent with the bequest.

A motion was made to approve recommendation on the Consent Calendar.

18. DIRECTION REGARDING THE VIABILITY OF CONTRUCTING A FLOAT BARN

ON CITY-OWNED PROPERTY BY THE SOUTH PASADENA TOURNANMENT OF ROSES
Recommendation
It is recommended that the City Council:

1. Review final draft of Finance Policies and Procedures; and

2. Authorize staff to prepare ordinance to address new purchasing limits.

Community Service Director Sheila Pautsch gave a presentation on item providing background details and information on the float. Director Pautsch was seeking direction on the viability of construction on float barn on City-Owned property by the South Pasadena Tournament of Roses because it does not have a permanent location or a building to build their float. Director Pautsch requested guidance on conducting a primary Title Report search and Survey.

Public Comment:

Alan Blachet commented on finding a permanent location, safe environment for volunteers and tools for constructing float.

Sam Hernandez thanked the Mayor, Councilmembers and City Manager for having the Float Barn discussion.

Mark Gallatin requested a Title Report because they have Metro running along the location.

Councilmember Zneimer followed up with Sheila’s recommendation and requested an Access Point Name (APN) number for the facility that stores the float equipment and tools.

ACTION / DISCUSSION
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Community Services Director Sheila Pautsch stated the War Memorial site would be the most suitable site in comparison to all the other locations because it has a wide driveway, it is close to the Parade site, and there are no hills or curves.

Mayor Pro Tem Primuth commented that he saw a high quality of volunteers across the City and that level of commitment needs to be honored with resources and support.

Councilmember Zneimer recommended the City pay for the Title and the survey.

Mayor Cacciotti concurs with both Councilmember Zneimer and Mayor Pro Tem Primuth and recognizes that the volunteers put thousands of hours in these floats.

City Manager Chaparyan followed up and stated the purpose was for staff to have the opportunity to present information to Council and have a transparent discussion on gloat and site and will bring back item to Council if needed. City Manager supports Councilmember Zneimer’ s recommendation on having the City pay for the Title and Survey.

19.REVIEW OF FINANCE POLICIES AND PROCEDURES
Recommendation
It is recommended that City Council:

1. Review final draft of Finance Policies and Procedures; and

2. Authorize staff to prepare ordinance to address new purchasing limits.

Interim Finance Director Ken Louie presented the Finance Policy and Procedures project. Interim Director Louie stated the Finance Department would present the final recommendation to the Finance Commission and a full presentation for Council.

Councilmember Zneimer expressed her concern on the current threshold for City Manager and stated she would be comfortable with a $25,000 threshold rather than a $30,000 threshold.

Mayor Pro Tem Primuth thanked the staff and consultants for their hard work. He recommended the Council adopt the policy procedure, but not the purchasing recommendations as those would have to come back as an Ordinance change.

Public Comment:

Alan Ehrlich commented on the increase of threshold.

Mayor Cacciotti supports the raise of the threshold because of the trust Council has in the City Manager.

City Attorney recommended the policy can be adopted as is through minute order that would then provide direction on Article 9 Purchasing, Section 2.99-29 and for the Public 10 - 14
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Work’s item Article 14 would have to come back as an Ordinance change to incorporate the City Code for the policy direction that was provided. Council requested to adopt the attached non-redlined (clean version) to as a Policy; therefore, City Attorney recommended we would then prepare an Ordinance that will codify what needs to be codified in the Municipal Code.

COUNCIL ACTION AND MOTION
Mayor Cacciotti confirmed staff recommended to adopt the clean version on Page 19-123, 1967-123 and authorized staff to prepare the Ordinance.

A motion was made by Mayor Pro Tem Primuth, seconded by Mayor Cacciotti and approved by roll call vote to adopt the Final draft on Finance Policy and Procedures with attachment AD-7, as presented by staff. The motion carried 4-0- 1, by the following vote:

AYES: Donovan, Zneimer, Mayor Pro Tem Primuth and Mayor Cacciotti NOES: None.

ABSENT: Mahmud.

ABSTAINED: None.

A motion was made by Mayor Pro Tem Primuth, seconded by Councilmember Donovan, and approved by roll call vote to have policy come back as an Ordinance as presented by staff. The motion carried 3-1-1, by the following vote:

AYES: Donovan, Primuth and Mayor Cacciotti
NOES: Zneimer
ABSENT: Mahmud
ABSTAINED: None.

20. CLIMATE ACTION PLAN UPDATE
Recommendation
It is recommended that the City Council receive and file an update on the progress of the Climate Action Plan
Environmental Services and Sustainability Manager Arpy Kasparian gave an update on the Climate Update Plan.

Councilmember Zneimer requested staff look into nuclear power/energy resources.

City Manager Arminé Chaparyan stated she was working on a meeting with meeting with School District Ad Hoc Committee and Southern California Edison.

INFORMATION REPORTS
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PUBLIC COMMENT – CONTINUED
CONTINUED PUBLIC COMMENT – GENERAL
None.

COMMUNICATIONS

COUNCILMEMBER COMMUNICATIONS
Mayor Cacciotti announced the future Council Meetings on September 21, 2022, October 5, 2022, and October 19, 2022. Concluded the meeting by thanking everyone.

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council at 11:43 P.M., to the next Regular City Council meeting scheduled on Wednesday, September 21, 2022.

Respectfully submitted:
_______________________________
Lucila Urzua
Deputy City Clerk
APPROVED:
_______________________________
Jon Primuth
Mayor
ATTEST:
________________________________
Lucila Urzua
Deputy City Clerk
Approved at City Council Meeting:
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11 11 - 1
City Council
Agenda Report
DATE: November 1, 2023
FROM: Armine Chaparyan, City Manager
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Consideration of an Award of a Construction Contract with Hardy & Harper, Inc. in an Amount Not to Exceed $1,270,500 for the Street Improvements Project
Recommendation
It is recommended that the City Council consider:

1. approving the plans and specifications for the Streets Improvements Project; and

2. award a construction contract to Hardy & Harper, Inc. for construction services for street improvements in an amount not to exceed $1,270,500, including the proposed bid amount of $1,155,000 and a 10% contingency of $115,500; and

3. authorize the City Manager to.execute the contract.

Executive Summary
The City's Fiscal Year (FY) 2023-2024 Capital Improvement Program (CIP) includes repair and replacement of multiple City streets. This item proposes the approval of a construction contract to initiate the repair of the first set of streets in FY 2023-2024.

Background
The City's Public Works Department is responsible for developing and implementing the City's Capital Improvement Program (CIP), including improvements of the City's street pavement and associated concrete curb and gutter infrastructure. The award of a contract to a construction vendor for street improvement projects is approved by the City Council as a Public Works Contract pursuant to the South Pasadena Municipal Code.

Analysis
The City of South Pasadena Public Works Department solicited bids from street improvement contractors through a Notice Inviting Bids posted on the PlanetBids website on September 22, 2023. In addition, the solicitation was advertised on the Dodge Construction Network, Bid America, and Kern County Builders Exchange. The Notice Inviting Bids was also published in the South Pasadena Review on September 29, 2023. The Notice Inviting Bids included the project plans, specifications, engineer's estimate, and other contract documents. Forty-one (41) firms were notified of the proposal opportunity through PlanetBids, in addition to the notification that occurred Contract Award of Street Improvements Project
November 1, 2023

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from the other project bid sites. Eleven (11) prospective bidders expressed interest in participating, and eight (8) prospective bidders submitted proposals during the bid period.

The work consists of furnishing all materials, equipment, tools, labor, and incidentals required to complete the improvements shown on the specifications and contract documents, consisting of pavement rehabilitation and replacement of water services, meters, and other appurtenances on the following streets:
• Alta Vista Avenue (Oak Crest Avenue to Indiana Avenue) • Monterey Road (250’ west of Oak Hill Road to Pasadena Avenue) • Forest Avenue (Mission Street to end of roadway)
• Sterling Place (Grand Avenue to cul-de-sac)
The project also includes repair of damaged portland cement concrete (PCC) sidewalks and driveways at various locations within the project limits. More specifically this project includes sawcut, removal and disposal of localized failed existing asphalt roadway sections, cold milling of existing pavement, subgrade preparation and compaction, asphalt concrete (AC) leveling course and overlay, full depth AC pavement, removal and reconstruction of damaged PCC curb and gutter, sidewalk, and driveway approaches; reconstruction of localized failed asphalt concrete pavement areas, utility adjustments, installation of new water meters, services, valves, and appurtenances, traffic loop replacement, traffic signing, thermoplastic striping and pavement markings; traffic control and all related work for the proper construction of the improvements.

Proposals were received through October 16, 2023 from the following eight (8) firms:

Bidder Bid Amount
Hardy & Harper, Inc. $1,155,000.00
Toro Enterprises, Inc. $1,184,578.15
Gentry Brothers, Inc. $1,190,189.70
Sequel Contractors, Inc. $1,286,421.95
Sully-Miller Contracting Company $1,293,756.25
All American Asphalt $1,310,086.00
LCR Earthwork & Engineering, Corp. $1,419,143.15
Onyx Paving Company, Inc. $1,441,000.00
South Pasadena Municipal Code section 2.99-39 defines the purchasing procedure to award a Public Works Contract to the lowest responsible bidder. Hardy & Harper, Inc is located in the City of Lake Forest, and its proposed bid of $1,155,000.00 is the lowest responsive bid of the eight bids proposals. The company has recent street improvement contracts with the Cities of San Gabriel, Moreno Valley, Buena Park, 11 - 2
Contract Award of Street Improvements Project
November 1, 2023

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Downey, Fullerton, and multiple others and is appropriately licensed and qualified to perform the work
The City’s consultant engineer reviewed the design plans and specifications for the Streets Improvement Project, and in their opinion the project plans and specifications are reasonable and meet professional engineering standards. Therefore, it is recommended that the City Council approve the project plans and specifications which are on file in the Department of Public Works.

Fiscal Impact
Adequate funding for this project has been adopted in the FY 2023-2024 Budget under the Street Repairs CIP Project, with $3,886,103 appropriated to CIP Account No. 400- 9000-9203-9203-000. This account includes a $2,298,445 transfer from the Fund 104 Street Improvement Program Account – which will be utilized to fund this $1,270,500 contract.

Environmental Analysis
This item is exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities.”
Key Performance Indicators and Strategic Plan
This item is related to the Key Performance Indicator (KPI) tracking replacement of City street asphalt, sidewalks, curbs, and gutters.

Attachment
Construction Contract Agreement with Attachments
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Construction Contract Agreement with Attachments
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CONTRACT AGREEMENT

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
THIS AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this _____ day of__________________, 20__ (Council Action Date), BY AND BETWEEN the City of South Pasadena, a municipal corporation, hereafter designated as “AGENCY”, and __________________________________ a __________________________________________ [CONTRACTOR’S BUSINESS NAME] [corporation, partnership, limited liability company, or other business form] in the State of ___________, hereafter designated as “CONTRACTOR.” WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:
1) Project Name: Street Improvements Project, SPECIFICATION NO. 2019-05 (001905) 2) Project Scope of Work: CONTRACTOR shall provide and install:

All materials, equipment, tools, labor, and incidentals required to complete the improvements shown on the Specifications and Contract Documents. The work performed under this contract is summarized in the Notice Inviting Sealed Bids and includes, but is not limited to each bid item listed in the Contractor’s Bid Proposal, as covered in the Standard Specifications, and as described in the corresponding items on the following pages. The work in general, to be performed pursuant to these specifications, consists of pavement rehabilitation and replacement of water services, meters, and other appurtenances, on Alta Vista Avenue (Oak Crest Avenue to Indiana Avenue), Monterey Road (250’ west of Oak Hill Road to Pasadena Avenue), Forest Avenue (Mission Street to end of roadway), and Sterling Place (Grand Avenue to cul-desac). The project also includes repair of damaged PCC sidewalks and driveways at various locations within the project limits. More specifically this project includes sawcut, removal and disposal of localized failed existing asphalt roadway sections, cold milling of existing pavement, subgrade preparation and compaction, asphalt concrete (AC) leveling course and overlay, full depth AC pavement, removal and reconstruction of damaged PCC curb and gutter, sidewalk, and driveway approaches; reconstruction of localized failed asphalt concrete pavement areas, utility adjustments, installation of new water meters, services, valves, and appurtenances, traffic loop replacement, traffic signing, thermoplastic striping and pavement markings; traffic control and all appurtenant work thereto necessary for the proper construction of the contemplated improvements, in accordance to Plans and Specification entitled as Street Improvements Project 2019-05 (001905).

The limits of work include:

Alta Vista Avenue (Oak Crest Avenue to Indiana Avenue)
Monterey Road (250’ west of Oak Hill Road to Pasadena Avenue) Forest Avenue (Mission Street to end of roadway)
Sterling Place (Grand Avenue to cul-de-sac)
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3) Contract Documents: The complete contract and agreement (“AGREEMENT”) consists of this Contract Agreement, including all attachments hereto, and:
• Approved Plans and Specifications for City Project No. 2019-05 (001905) • Notice Inviting Sealed Bids
• Instructions to Bidders
• Information for Bidders
• Contractor’s Bid Proposal
• Bid Schedule
• Standard Specifications
• Special Provisions
• All reference specifications, plans, details, standard drawings, and appendices • Bonds, insurance certificates, permits, notices, and affidavits • Appendices
• And all mutually agreed-upon modifications and amendments thereto. 4) Compensation: CITY agrees to pay, and CONTRACTOR agrees to accept in full payment for the Work, the stipulated sum of ___________________________________________ Dollars, ($__________).
5) Time of Completion: _______________________ Working Days [see B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE of Section B Instruction to Bidders].
6) Liquidated Damages: $1,000 for each calendar day delay beyond the Time of Completion [see 6-9 LIQUIDATED DAMAGES of Section F – Special Provisions]. 7) Notices: Any notices, bills, invoices, or reports required by this Agreement shall be addressed to:

To CITY: To CONTRACTOR:

City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Contractor’s Name ______________________
Address ______________________
______________________
City, State Zip Code ______________________
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IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this AGREEMENT to be executed in duplicate by setting hereunto their names, titles, hands, and seals this _____ day of _______________________, 20__ (Council Action Date) CONTRACTOR: ____________________________________ [CONTRACTOR’S BUSINESS NAME] __________________________________________
CONTRACTOR’s Sign Name, Title
CONTRACTOR’s License No. __________
AGENCY: ________________________________ __________________ Arminé Chaparyan, City Manager Date
City of South Pasadena
ATTESTED: ________________________________ __________________ Mark Perez, Deputy City Clerk Date
City of South Pasadena

APPROVED AS
TO FORM: ________________________________ __________________ Roxanne Diaz, City Attorney Date
City of South Pasadena
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CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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(ATTACH TO EXECUTED CONTRACT AGREEMENT)
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ATTACHMENT B
Plans, Forms & Specifications, and Engineer’s Cost Estimate 11 - 20
SHT NO. TITLE
1 TITLE SHEET

GENERAL NOTES, CONSTRUCTION NOTES AND DETAILS

PUBLIC UTILITY AUTHORIZATION FOR OPERATION

NOTES FOR TRAFFIC STRIPING

VICINITY MAP

STREET IMPROVEMENT PROJECT

STREET IMPROVEMENT PLANS
FY 18-19
ALTA VISTA AVENUE, FROM OAK CREST AVE. TO INDIANA AVE.

DATE OF FIELD SURVEY: GEOTECHNICAL REPORT:

PROJECT No. 2019-05
MONTEREY ROAD, FROM STA 204+00.00 TO STA 215+00.00

UNDERGROUND STRUCTURES
2 3
4 5
6 7
MONTEREY ROAD, FROM STA 215+00.00 TO STA 225+00.00
PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
Know what's below. Callbefore you dig. SHEET NO. 1 OF 13

STREET IMPROVEMENT PLAN

CITY OF SOUTH PASADENA
LEGEND

WORK AREA MAP
NTS
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ALTA VISTA AVENUE

MONTEREY ROAD

FOREST AVENUE

FROM OAK CREST AVENUE TO INDIANA AVENUE

FROM WEST CITY LIMIT TO ARROYO VERDE ROAD

FROM MISSION STREET TO CUL-DE-SAC
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MONTEREY ROAD, FROM STA 225+00.00 TO STA 232+50.00
FOREST AVENUE, FROM STA 10+00.00 TO STA 13+33.30
STERLING PLACE, FROM STA 10+00.00 TO STA 18+16.00

STERLING PLACE FROM GRAND AVENUE TO CUL-DE-SAC
8 STRIPING AND SIGNAGE PLANS
ALTA VISTA AVENUE, FROM OAK CREST AVE. TO INDIANA AVE.

MONTEREY ROAD, FROM OAK HILL AVE. TO ARROYO VERDE RD.

MONTEREY ROAD, FROM ARROYO VERDE RD. TO PASADENA AVE.

FOREST AVENUE, FROM MISSION ST. TO CUL-DE-SAC
STERLING PLACE, FROM GRAND AVE. TO CUL-DE-SAC
9 10
11 12
13 FROM ARROYO VERDE ROAD TO PASADENA AVENUE

TITLE SHEET
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STREET IMPROVEMENT GENERAL NOTES

EROSION CONTROL NOTES

NOTICE TO CONTRACTORS AND SUBCONTRACTORS

STORMWATER POLLUTANT PLAN NOTE

NOTES FOR TRAFFIC STRIPING
PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
Know what's below. Callbefore you dig. SHEET NO. 2 OF 13

STREET IMPROVEMENT PLAN

GENERAL NOTES, CONSTRUCTION NOTES AND

DETAILS
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SHEET NO. 3 OF 13

STREET IMPROVEMENT PLAN

FROM OAK CREST AVENUE TO INDIANA AVENUE

ALTA VISTA AVENUE
PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
Know what's below. Callbefore you dig.

PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
Know what's below. Callbefore you dig.
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STREET IMPROVEMENT PLAN
FROM STA 204+00.00 TO STA 215+00.00

MONTEREY ROAD
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STREET IMPROVEMENT PLAN
FROM STA 215+00.00 TO STA 225+00.00

MONTEREY ROAD
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
Know what's below. Callbefore you dig. SHEET NO. 6 OF 13

STREET IMPROVEMENT PLAN
FROM STA 225+00.00 TO STA 232+50.00

MONTEREY ROAD
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S
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STREET IMPROVEMENT PLAN
FROM STA 10+00.00 TO STA 13+33.30

FOREST AVENUE
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STREET IMPROVEMENT PLAN
FROM STA 10+00.00 TO STA 18+16.00

STERLING PLACE
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SHEET NO. 9 OF 13

STRIPING AND SIGNAGE PLAN

FROM OAK CREST AVENUE TO INDIANA AVENUE

ALTA VISTA AVENUE

BEGIN END
PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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FROM OAK HILL AVENUE TO ARROYO VERDE ROAD

MONTEREY ROAD
&

ON PUBLIC PROPERTY

INCLUDING SIDEWALKS CITYWIDE
SPMC CH17 ARTICLE V

BEGIN END

STRIPING AND SIGNAGE PLAN
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STRIPING AND SIGNAGE PLAN

FROM ARROYO VERDE ROAD TO PASADENA AVENUE

MONTEREY ROAD

BEGIN END
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S
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STRIPING AND SIGNAGE PLAN

FROM MISSION STREET

FOREST AVENUE

BEGIN END
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PROJECT NO.

Monterey Park, California 91754
1100 Corporate Center Drive, Suite 201
Tel: (323) 260-4703 Fax: (323) 260-4705
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STRIPING AND SIGNAGE PLAN

EAST OF GRAND AVENUE

STERLING PLACE

BEGIN END
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Public Works Project Bid Packet

STREET IMPROVEMENTS
PROJECT NO. 2019-05 (001905)

CITY OF SOUTH PASADENA
Public Works Department
Purpose: Construction, repair, improvements etc. of
public buildings or property
Value: Over $200,000
Bidding: Formal Bid Process in accordance with South Pasadena Municipal Code (SPMC) Chapter 2 Administration, Article XIII Awarding Public Works Contracts and the Uniform Public Construction Cost Accounting Act (Public Contract Code
Section 22000 et seq.)
Required Documents Checklist:
□ Notice Inviting Sealed Bids
□ Instruction to Bidders
□ Proposal Information and Documents
□ Contract Information and Documents
□ Standard Specifications
□ Special Provisions
□ Appendices
Mandatory Forms Checklist:
□ Bid Proposal
□ Bid Schedule (Bid costs submitted through PlanetBids) □ Bid Bond & Certificate of Acknowledgment or Bid Guarantee □ Bidder Information
□ Experience Statement
□ Designation of Suppliers and Subcontractors
□ Statement Regarding Insurance Coverage
□ Statement Regarding Contractor’s Licensing Laws
□ Non-Collusion Affidavit
□ Contract Agreement & Certificate of Acknowledgment
□ Payment Bond & Certificate of Acknowledgment
□ Faithful Performance Bond & Certificate of Acknowledgment □ Maintenance Bond & Certificate of Acknowledgment
□ Worker’s Compensation Insurance Certificate
□ Endorsements to Insurance Policy
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NOTICE INVITING BIDS AND CONTRACT DOCUMENTS
for

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Prepared by:

KOA Corporation
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703
Approved by:

City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7240
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TABLE OF CONTENTS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
TABLE OF CONTENTS:

SECTION A – NOTICE INVITING SEALED BIDS ............................................................... 1 SECTION B – INSTRUCTIONS TO BIDDERS....................................................................... 5 SECTION C – PROPOSAL INFORMATION AND DOCUMENTS ................................... 12 SECTION D – CONTRACT INFORMATION AND DOCUMENTS .................................. 30 SECTION E – STANDARD SPECIFICATIONS.................................................................... 55 SECTION F – SPECIAL PROVISIONS – PART 1................................................................ 56 SECTION G – SPECIAL PROVISIONS – PART 2 THROUGH 9 ...................................... 84 APPENDIX I – Department of Industrial Relations (DIR) Compliance Forms APPENDIX II – Referenced Standard Plan for Public Works Construction APPENDIX III – Referenced Los Angeles County Water District Standard Plans APPENDIX IV – Lighting Equipment – Manufacturer’s Specifications APPENDIX VI – Geotechnical Investigation
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SECTION A – NOTICE INVITING SEALED BIDS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
CALENDAR OF EVENTS*
Bid Advertisement ................................................................................................ 29th day of September, 2023 Bid Package available starting .....................................................................22nd day of September, 2023 Pre-Bid Meeting & Site Visit Walk Through ............................... 10th day of October, 2023 at 8:30 a.m.

Questions Regarding the Proposal Due ........................................10th day of October, 2023 at 5:00 p.m.

Addendum Posted on City’s Planet Bids system ..........................11th day of October, 2023 at 5:00 p.m.

Bid Due Date and Time .................................................................16th day of October, 2023 at 4:00 p.m.

Bid Opening ..................................................................................16th day of October, 2023 at 5:00 p.m.

Bid Results/Contractor Selection...................................................................... 26th day of October, 2023 Council approval of Contract.......................................................................... 1st day of November, 2023 New Contract in Effect .................................................................................. 2nd day of November, 2023 Construction Start Date, not earlier than......................................................... 6th day of November, 2023 Construction End Date, not later than...................................................................31st day of March, 2024 *All dates are subject to change.
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NOTICE INVITING SEALED BIDS

STREET IMPROVEMENT PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of South Pasadena as AGENCY, invites sealed bids for the above stated project and will receive such bids through the City’s online bid management system (“PlanetBids”), up to the hour of 4:00 p.m., on Monday the 16th day of October, 2023. After said time, bids will be publicly posted on PlanetBids. The date and time shall be extended by no less than 72 hours if the officer, department, or Project Manager issues any material changes, additions, or deletions to the invitation later than 72 hours prior to the bid closing. Any bids received after the time specified above or any extension due to material changes shall be returned unopened.

Project Name: Street Improvements Project No. 2019-05 (001905) Project Description: The work consists of furnishing all materials, equipment, tools, labor, and incidentals required to complete the improvements shown on the Specifications and Contract Documents.

The work performed under this contract is summarized in the Notice Inviting Sealed Bids and includes, but is not limited to each bid item listed in the Contractor’s Bid Proposal, as covered in the Standard Specifications, and as described in the corresponding items on the following pages. The work in general, to be performed pursuant to these specifications, consists of pavement rehabilitation and replacement of water services, meters, other appurtenances, on Alta Vista Avenue (Oak Crest Avenue to Indiana Avenue), Monterey Road (250’ west of Oak Hill Road to Pasadena Avenue), Forest Avenue (Mission Street to end of roadway), and Sterling Place (Grand Avenue to cul-de-sac). The project also includes repair of damaged portland cement concrete (PCC) sidewalks and driveways at various locations within the project limits. More specifically this project includes sawcut, removal and disposal of localized failed existing asphalt roadway sections, cold milling of existing pavement, subgrade preparation and compaction, asphalt concrete (AC) leveling course and overlay, full depth AC pavement, removal and reconstruction of damaged PCC curb and gutter, sidewalk, and driveway approaches; reconstruction of localized failed asphalt concrete pavement areas, utility adjustments, installation of new water meters, services, valves, and appurtenances, traffic loop replacement, traffic signing, thermoplastic striping and pavement markings; traffic control and all appurtenant work thereto necessary for the proper construction of the contemplated improvements, in accordance to Plans and Specification entitled as Street Improvements Project 2019-05 (001905).

Engineer’s Estimate: $1,318,238
Bids must be submitted on the City’s Bid Forms. A bidder may obtain a copies of the plans, specifications, and contract documents from PlanetBids. To the extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room service, the City shall provide an electronic copy of the contract documents at no charge to the contractor plan room. Please Note:

Prospective bidders who choose to review the contract documents at a plan room must also register with the City through PlanetBids to obtain the required contract documents if they decide to submit a bid for the Project.

It is the responsibility of each prospective bidder to download and print all contract documents for review and to verify the completeness of contract documents before submitting a bid. Any addenda will be posted on PlanetBids. It is the responsibility of each prospective bidder to check PlanetBids on a daily basis through the close of bids for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the contract documents. Information on PlanetBids may change without notice 11 - 38
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to prospective bidders. The contract documents shall supersede any information posted or transmitted by PlanetBids.

In accordance with the provisions of California Public Contract Code § 3300, and Business and Professions Code § 7028.15(e), the AGENCY has determined that the contractor shall possess a valid Class A contractor’s license at the time that the contract is awarded. Failure to possess the specified license shall render a bidder’s bid as non-responsive and shall bar award of the contract to any bidder not possessing the specified license at the time of the award.

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE LICENSE BOARD, P.O. BOX 2600, SACRAMENTO, CA 95826. At the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material shall not be made unless and until the Registrar of Contractors verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors’ State Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5)

CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED WITH

THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS FOR ANY BID PROPOSAL SUBMITTED ON OR AFTER MARCH 1, 2015, AND FOR ANY CONTRACT FOR PUBLIC WORK ENTERED INTO ON OR AFTER APRIL 1, 2015. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid proposal for, or perform any public work contract unless it is currently registered with the California Department of Industrial Relations as described in Labor Code § 1725.5.

Bids must be prepared on the approved bid forms in conformance with INSTRUCTIONS TO BIDDERS and submitted through PlanetBids.

The bid must be accompanied by a bid guarantee in the amount of 10% of the total bid by THE TIME AND DATE ADVERTISED FOR THE OPENING OF BIDS. More specifically, pursuant to Public Contract Code §§ 20170 and 20171, all bids for the project shall be presented, under sealed cover and shall be accompanied by one of the following forms of bidder’s security in the amount of ten percent (10%) of the bid: (a) cash; (b) a cashier’s check made payable to the City of South Pasadena; (c) a certified check made payable to the City of South Pasadena; or (d) a bidder’s bond executed by an admitted surety insurer, made payable to the City of South Pasadena. Such security shall be forfeited should the successful bidder to whom the contract is awarded fails to timely execute the contract and to deliver the necessary bonds and insurance certificates as specified in the contract documents. The bid guarantee must be submitted in hard copy directly to the City prior to the specified date and time for bid opening as set forth in the Instructions to Bidders.

To the extent applicable, at any time during the term of the Agreement for the proposed project, the successful bidder may, at its own expense, substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

Pursuant to California Civil Code § 9550, a payment bond is required to be submitted for all projects estimated in excess of $25,000.00.

The AGENCY has determined that the proposed project is a public works project subject to the provisions of Labor Code § 1720 thereby requiring the Contractor to pay the prevailing wage 11 - 39
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rates for all work performed under the Contract. Accordingly, the proposed project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

The AGENCY reserves the right to reject any and all bids and to waive any minor irregularities in the proposal documents.

All questions should be submitted via PlanetBids. City staff will not respond to questions made via phone or email.

CITY OF SOUTH PASADENA
Date: September 22, 2023 By:

H. Ted Gerber
Public Works Director
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SECTION B – INSTRUCTIONS TO BIDDERS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
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INSTRUCTIONS TO BIDDERS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
B1.01 INSPECTION OF SITE OF WORK
Bidders are required to inspect the site of the work in order to satisfy themselves, by personal examination or by such other means as they may prefer, of the location of the proposed work and as to the actual conditions of and at the site of work. If, during the course of his/her examination, a bidder finds facts or conditions which appear to him/her to conflict with the letter or spirit of the contract documents, or with any other data furnished him/her, he/she may apply to the AGENCY in writing in accordance with B1.04 INTERPRETATION OF CONTRACT DOCUMENTS for additional information and explanation before submitting his/her bid.

The submission of a proposal by the bidder shall constitute the acknowledgment that, if awarded the contract, he/she has relied and is relying on his/her own examination of (a) the site of the work, (b) the access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the work and on his/her own knowledge of existing services and utilities on and in the vicinity of the site of the work to be constructed under the contract, and not on any representation or warranty of the AGENCY. No claim for additional compensation will be allowed which is based upon a lack of knowledge of these items.

B1.02 EXAMINATION OF CONTRACT DOCUMENTS
Each bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings and addenda (if any). The submission of a proposal shall constitute an acknowledgment upon which the AGENCY may rely that the bidder has thoroughly examined and is familiar with the contract documents. The bidders’ attention is directed to the need, if any, for special invoicing for this project. The failure or neglect of a bidder to receive or examine any of the contract documents shall in no way relieve him/her from any obligations with respect to his/her proposal or to the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract document.

B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE
Bidder’s attention is called to the provisions set forth in SECTION E, STANDARD SPECIFICATIONS, particularly those pertaining to the contract period and liquidated damages for avoidable delays.

The CONTRACTOR shall begin work within fifteen (15) calendar days after the date of the Notice to Proceed, and shall diligently prosecute said work to completion before the expiration 90 WORKING DAYS. The CONTRACTOR shall pay to the AGENCY liquidated damages in accordance with Section 6- 9 of the special Provisions (Section F) for each calendar day, or portion thereof, of delay in finishing the work in excess of the number of working days prescribed above.

B1.04 INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any bidder as to the meaning of the contract documents. Requests for an interpretation shall be made in writing and submitted to the AGENCY through PlanetBids at least five (5) working days before the time announced for opening the proposals. Interpretations by the AGENCY will be in the form of addenda to the contract documents and, when issued, will be posted on PlanetBids. It 11 - 42
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is the responsibility of each prospective bidder to check PlanetBids on a daily basis through the close of bids for any applicable addenda or updates. All such addenda shall become part of the contract.

B1.05 SOIL INFORMATION
Soil reports have not been prepared for this project.

B1.06 PROPOSAL
Proposals shall be made on the forms enclosed in SECTION C of these specifications. All proposals shall give the prices proposed, both in words and in numbers, shall give all other information requested herein, and shall be signed by the bidder or his/her authorized representative, with his/her address. If the proposal is made by an individual, his/her name, signature and mailing address must be shown; if made by firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown; if made by a corporation, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the name and title of the person who signs on behalf of the corporation. If the proposal is made by a corporation, a certified copy of the bylaws or resolution of the board of directors of the corporation shall be furnished demonstrating the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

Each proposal shall be submitted through PlanetBids. Bidders are warned against making erasures or alterations of any kind, and proposals which contain omissions, erasures or irregularities of any kind may be rejected. No oral, telegraphic or telephonic proposals or modifications will be considered.

The Bid Schedule is available on PlanetBids through the “Line Items” tab. Bidders must insert and submit their Bid prices directly through PlanetBids by selecting “Place eBid” under the “Line Items” tab. The Bid Schedule will be incorporated into the Contract Documents. Failure to submit the Bid Schedule will render a bid nonresponsive. Bidders must provide pricing for every bid item. The costs of any Work shown or required in the Contract Documents, but not specifically identified as a Pay Item are to be included in related Pay Items and no additional compensation shall be due Contractor by virtue of Contractor’s compliance with the Contract Documents. The estimated quantities for unit price items are for purposes of comparing bids only and City makes no representation that the actual quantities of Work performed will not vary from the estimates.

In conformance with the Business and Profession Code, § 7028.15, the CONTRACTOR must state clearly his/her license number and expiration date. In addition, he/she shall sign a statement that these representations were made under the penalty of perjury. This statement shall be made on the EXPERIENCE STATEMENT in SECTION C.

The CONTRACTOR will be required to pay prevailing wage pursuant to California Law, including California Labor Code §§ 1770 et seq. Copies of the prevailing rate of per diem wages are on file at the offices of the AGENCY.

The following Bid Forms shall be completed and signed by the Bidder and uploaded to PlanetBids as a single PDF file:
 Bidder Information
 Experience Statement
 Designation of Suppliers and Subcontractors
 Statement Regarding Insurance Coverage
 Statement Regarding Contractor’s Licensing Laws
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 Non-Collusion Affidavit
B1.07 ADDENDA
Each proposal shall include specific acknowledgment in the space provided on SECTION C - BID PROPOSAL of receipt of all addenda issued during the bidding period. Failure to so acknowledge may result in the proposal being rejected as not responsive.

Each prospective Bidder shall register with the City through PlanetBids. Addenda will be uploaded to PlanetBids. Please Note: Bidders are responsible for ensuring that they have received any and all Addenda.

To this end, each Bidder should visit PlanetBids to verify that it has received all Addenda issued, if any, prior to the Bid opening.

B1.08 BID PRICES
Bid prices shall include everything necessary for the completion of construction and fulfillment of the contract including, but not limited to, furnishing all materials, equipment, tools, plant and other facilities and all management, superintendence, labor and services, except as may be provided otherwise in the contract documents. In the event of a difference between a price quoted in words and a price quoted in numbers for the same quotation, the words shall be the amount bid.

In preparing bid prices, bidder represents that he/she has carefully examined the Contract Documents and the site where the work is to be performed and that he/she has familiarized himself with all local conditions and federal, state and local laws, ordinances, rules, and regulations that may affect the performance of the work in any manner. The bidder further represents that he/she has studied all surveys and investigation reports about subsurface and physical conditions pertaining to the job site, that he/she has performed such additional surveys and investigations as he/she deems necessary to complete the work at his/her bid price, and that he/she has correlated the results of all such data with the requirements of the Contract Documents.

The submittal of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, including locality, uncertainty of weather and all other contingencies, and as to the character, quality, quantities, and scope of the work.

The plans and specifications for the work show subsurface conditions or otherwise hidden conditions as the Design Engineer supposes or believes them to exist, but is not intended or to be inferred that the conditions as shown thereon constitute a representation that such conditions are actually existent. Except as otherwise specifically provided in the Contract Documents, the AGENCY, the Design Engineer and their consultants or agents shall not be liable for any loss sustained by the CONTRACTOR as a result of any variance of such conditions as shown on the plans and the actual conditions revealed during the progress of the work or otherwise.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in the BID SCHEDULE in SECTION C are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. CONTRACTOR shall be responsible for verifying all estimated quantities. CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for unauthorized work performed outside of that required by the Contract Documents.
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B1.09 TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

B1.10 RECOGNITION OF BONDING COMPANIES
All bonding companies used by the CONTRACTOR in this contract must be recognized by the Federal Government within Circular 570. All proposals or contracts received that include bonds posted by bonding companies not recognized in Circular 570 will result in the disqualification of the bid proposal and forfeiture of the bid bond.

B1.11 QUALIFICATION OF BIDDERS
Each bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. A statement setting forth his/her experience shall be submitted by each bidder on the EXPERIENCE STATEMENT form provided in SECTION C.

Each bidder shall possess a valid CONTRACTOR’s License issued by the CONTRACTOR’s State License Board at the time his/her bid is submitted. The class of license shall be applicable to the work specified in the contract. Each bidder shall also have no less than five (5) years of experience in the magnitude and character of the work bid.

It is the intention of the AGENCY to award a contract to a bidder who furnished satisfactory evidence that he/she has the requisite experience and ability, and that he/she has sufficient capital, facilities, and plant to enable him/her to prosecute the work successfully and properly, and to complete it within the time stated in the contract.

To determine the degree of responsibility to be credited to the bidder, the AGENCY will weigh any evidence that the bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. If in the opinion of the AGENCY, a bidder is determined to be insufficiently qualified, then that bidder will not be considered for award of the contract.

B1.12 DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS
Each proposal shall have listed on the DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS form provided in SECTION C the name, California contractor license number, and Department of Industrial Relations registration number, and address of each subcontractor to whom the bidder proposes to sublet portions of the work in excess of one-half of one percent of the total amount of his/her bid. For the purpose of this paragraph, a subcontractor is defined as one who contracts with the CONTRACTOR to furnish materials and labor, or labor only for the performance of work at the site of the work or who will specially fabricate a portion of the work off the site pursuant to detailed drawings in the contract documents.

Public Contract Code § 4104 requires all bidders to list subcontractors and state the license number of all subcontractors who will perform work in excess of one-half of one percent of the total bid, or in the case of streets and highways, one-half of one percent of the total bid or $10,000, whichever is greater.

Public Contract Code § 6109 prohibits a CONTRACTOR from performing work with a subcontractor who is debarred pursuant to Labor Code §§ 1777.1 or 1777.7. 11 - 45
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B1.13 PROPOSAL GUARANTEE
The proposal shall be accompanied by a proposal guarantee bond duly completed on the form provided herewith by a guarantee company authorized to carry on business in the State of California for payments to the AGENCY in the sum of at least 10% of the total amount of the bid proposal, or alternatively by a certified or cashier’s check payable to the AGENCY, or cash, in the sum of at least 10% of the total amount of the bid proposal. The amount payable to the AGENCY under the proposal guarantee shall be forfeited to the AGENCY in case of failure or neglect of the bidder to furnish, execute and deliver to the AGENCY the required bonds, evidence of insurance and to enter into, execute and deliver to the AGENCY the agreement on the form provided herewith, within ten (10) days after being notified in writing by the AGENCY that the award has been made and the agreement is ready for execution.

The bid security must be submitted in original hard copy directly to the City Clerk’s office prior to specified time and date for the Bid opening.

B1.14 MODIFICATION OF PROPOSAL
A modification of a bid proposal already received will be considered only if the modification is received before the time announced for the opening of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid proposal.

B1.15 WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn through PlanetBids, incurring no penalty, if they are submitted prior to the bid opening hour stipulated in SECTION A – NOTICE INVITING SEALED BIDS. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee, except as authorized by Public Contract Code sections 5100 through 5110. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.

B1.16 POSTPONEMENT OF BID OPENING
The AGENCY reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced in SECTION A–NOTICE INVITING SEALED BIDS.

B1.17 DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime CONTRACTOR has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified.

This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime CONTRACTOR.

B1.18 REJECTION OF PROPOSALS
The AGENCY reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the AGENCY; which are accompanied by insufficient or irregular bid security; or which are from bidders who have previously failed to perform properly or to timely complete contracts of any nature.
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B1.19 AWARD OF CONTRACT
The Contract will be awarded, if at all, to the lowest responsible and responsive bidder, whose bid proposal is not rejected for cause by the AGENCY. However, until an award is made, the AGENCY reserves the right to reject any or all bids, and to waive technical errors or discrepancies, if to do so is deemed to best serve the interests of the AGENCY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom it is proposed to make such an award.

Each bidder’s attention is directed to the possibility that the award of the project may be delayed for various reasons. The AGENCY reserves the right to delay the award of the project for 45 calendar days. After 45 calendar days, the low bidder may at any time request release from its bid without penalty.

The acceptance of a proposal will be evidenced by a Notice of Award of Contract in writing, delivered by mail to the bidder whose proposal is accepted. No other act of the AGENCY shall constitute acceptance of a proposal. The award of contract shall obligate the bidder whose proposal is accepted to furnish a performance bond, payment bond and maintenance bond, as well as evidence of insurance and to execute the contract set forth herein.

B1.20 RETURN OF PROPOSAL GUARANTEES
Within ten (10) calendar days after the bids are opened, the AGENCY will release the proposal guarantees accompanying the proposals which are not to be considered in making the award. Proposal guarantees for the two lowest bidders will be held until the contract has been fully executed, after which they will be returned to the respective bidders.

B2.21 EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds and evidence of insurance, within ten (10) calendar days after the notification of the contract award by the AGENCY in writing. In case of failure of the successful bidder to execute the contract agreement within ten (10) calendar days after such notice, or any subsequent extension approved by AGENCY, the AGENCY at its option may consider the bidder in default, in which case the bid bond or proposal guarantee accompanying the bid shall become the property of the AGENCY. After execution by the AGENCY, one original contract shall be returned to the CONTRACTOR.

B1.22 FLEXIBILITY OF BID SCHEDULE
It is the intent of the AGENCY to award a contract to the lowest responsible and responsive bidder and the flexibility shown in the bid schedule is necessary to ensure a project within the AGENCY’s budget limits and constraints.
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SECTION C – PROPOSAL INFORMATION AND DOCUMENTS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Proposal Information and Documents:
□ Bid Proposal
□ Bid Schedule
□ Bid Bond
□ Bid Guarantee
□ Bidder Information
□ Experience Statement
□ Designation of Suppliers and Subcontractors
□ Statement Regarding Insurance Coverage
□ Statement Regarding Contractor’s Licensing Laws
□ Non-Collusion Affidavit
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BID PROPOSAL

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA

CITY OF SOUTH PASADENA
1414 MISSION STREET
SOUTH PASADENA, CALIFORNIA 91030

HONORABLE MAYOR AND
MEMBERS OF THE CITY COUNCIL:

The undersigned, as bidder, declares that he/she has examined all of the contract documents and specifications contained in this project manual for the above referenced project, and that he/she will contract with the AGENCY on the form of contract provided herewith to do everything necessary for the fulfillment of this contract at the price, and on the terms and conditions therein contained.

The following are included and are to be considered as forming a part of this proposal: BID PROPOSAL, BID SCHEDULE, BID BOND, NONCOLLUSION AFFIDAVIT, BID GUARANTEE (if submitted in lieu of Bid Bond), BIDDER INFORMATION, EXPERIENCE STATEMENT, DESIGNATION OF SUPPLIERS & SUBCONTRACTORS, BIDDER’S STATEMENT REGARDING INSURANCE COVERAGE, and STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS.

CONTRACTOR acknowledges receipt and inclusion of addenda ______ to ______ into this bid proposal and the contract documents.

Attached is a Bid Bond duly completed by a guarantee company authorized to carry on business in the State of California in the amount of at least 10% of the total amount of this proposal, or alternatively, there is attached a certified or cashier’s check payable to the AGENCY or evidence of a cash payment to the AGENCY, in the amount of at least 10% of the total amount of our proposal.

If this proposal is accepted, we agree to sign the contract form and to furnish the Performance Bond and the Payment Bond (each to be 100% of the bid amount), the Maintenance Bond (to be 50% of the bid amount), and the required evidences of insurance within ten (10) calendar days after receiving written Notice of Award of Contract.

We further agree if our proposal is accepted and a contract for the performance of the work is entered into with the AGENCY, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time stipulated in B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE of SECTION B - INSTRUCTION TO BIDDERS.

NAME OF BIDDER: __________________________________________________________________ MAILING ADDRESS: _________________________________________________________________ _________________________________________________________________ TELEPHONE NO. ________________________
STATE CONTRACTOR’S LICENSE NO. _____________________________ 11 - 49
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STATE OF INCORPORATION:_________________________________________________ AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
(If Company is a Corporation, provide corporate resolution per B1.06 PROPOSAL of SECTION B – INSTRUCTION TO BIDDERS.)
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BID SCHEDULE

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
IMPORTANT:

THE ELECTRONIC BID SCHEDULE MUST BE COMPLETED BY EACH BIDDER AND PROPERLY SUBMITTED ON PLANETBIDS.

FAILURE TO COMPLETE THE BID SCHEDULE WILL RESULT IN AN INCOMPLETE AND NON-RESPONSIVE BID.

THE ELECTRONIC BID SCHEDULE WILL BE INCORPORATED INTO THE CONTRACT DOCUMENTS.

The cost of all labor, services, material, equipment and installation necessary for the completion of the work itemized under this schedule, even though not shown or specified, shall be included in the unit price for the various items shown herein. For a description of the work associated with each bid item, see SECTION G–SPECIAL PROVISIONS. The AGENCY reserves the right to increase or decrease the quantity of any item or omit items as may be necessary, and the same shall in no way affect or void the contract, except that appropriate additions or deductions from the contract total price will be made at the stipulated unit price in accordance with these Contract Documents.

The AGENCY reserves the right to reject any and all bids, to waive any informality in a bid, and to make awards in the interest of the AGENCY.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in this Bid Schedule are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. The CONTRACTOR shall be responsible for verifying all estimated quantities. The CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents, including addenda, and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for work performed for his convenience, or as required to adapt to field conditions, or for unauthorized work performed outside of that required by the Contract Documents. The proposal schedule shall include all costs for labor, services, material, equipment, and installation associated with completing the work in place per the plans, specifications and details.

NAME OF BIDDER:_________________________________________________________ CONTRACTOR’S LICENSE NO.:______________________________________________ AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
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BID BOND

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
KNOW ALL MEN BY THESE PRESENTS that Bidder ________________________, as PRINCIPAL, and ______________________, as SURETY, are held and firmly bound unto the City of South Pasadena as AGENCY, in the penal sum of __________________________________________________________ dollars ($____________________), which is ten percent (10%) of the total amount bid by PRINCIPAL to AGENCY for the above stated project, for the payment of which sum, PRINCIPAL and SURETY agree to be bound, jointly and severally, firmly by these presents.

The SURETY, for value received, hereby stipulates and agrees that the obligations of said SURETY and its BOND shall be in no way impaired or affected by any extension of the time within which the AGENCY may accept such Bid; and said SURETY does hereby waive notice of any such extension.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas PRINCIPAL is about to submit a bid to AGENCY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by PRINCIPAL in the manner and time specified, and PRINCIPAL provides the required payment and performance bonds and insurance coverages to AGENCY, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ____ day of ________________________, 20__.

PRINCIPAL* _____________________________________________ _____________________________________________
_____________________________________________
_____________________________________________
SURETY* _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
*Provide BIDDER and SURETY name, address and telephone number and the name, title, address and telephone number for their authorized representatives. Power of Attorney must be attached. 11 - 52
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I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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BID GUARANTEE

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Note: The following statement shall be used if other than a bid surety bond accompanies bid. “Accompanying this proposal is a money order*, certified check*, cashier’s check*, cash*, payable to the order of the City of South Pasadena in the amount of ___________________________________________ Dollars ($__________________) which is at least ten percent (10%) of the total amount of this bid. The proceeds of this bid guarantee shall become the property of the City of South Pasadena provided this bid is accepted by said City, through action of its legally constituted contracting authorities, and the undersigned fails to execute a contract and furnish the required bonds and insurance within the stipulated time.

Otherwise, the proceeds of this bid guarantee shall be returned to the undersigned.” NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ (*circle one option)
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BIDDER INFORMATION

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
BIDDER certifies that the following information is true and correct:

Name of Bidder:______________________________________________________________________ Business Address:_____________________________________________________________________ Telephone:________________________________FAX:___________________________ E-mail: ____________________________________________
CONTRACTOR’s License No.:_____________________________ Date License Issued:_____________ License Expiration Date:_____________________
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:
(Name / Title / Address / Telephone)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows: (Type of Judgment / Date)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ All current and prior DBA’s, aliases, and/or fictitious business names for any principal having an interest in this proposal are as follows: (Principal / DBA’s / Applicable Dates) _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 11 - 55
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Prior Disqualification
Has your firm ever been disqualified from performing work for any City, County, Public or Private Contracting entity? Yes / No _________. If yes, provide the following information. (If more than once, use separate sheets):

Date: __________________________ Entity:_________________________________ Location:______________________________________________________________________ Reason:_______________________________________________________________________ Provide Status and any Supplemental Statement:_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Has your firm been reinstated by this entity? Yes / No _________ Violations of Federal or State Law
A. Has your firm or its officers been assessed any penalties by any agency for noncompliance, violations of Federal or State labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
Yes / No: ________ Federal / State: _________________________ If “yes”, identify and describe, (including status):______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Have the penalties been paid? Yes / No:____________
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B. Does you firm or its officers have any ongoing investigations by any agency regarding violations of the State Labor Code, California Business and Professions Code or State Licensing laws?
Yes / No:___________ Codes / Laws:_________________________ Section / Article:___________ If “yes”, identify and describe (including status):_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I declare under penalty of perjury under the laws of the State of California that all of the representations made in this BIDDER INFORMATION are true and correct. Executed this __________________ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
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EXPERIENCE STATEMENT

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Pursuant to this BID PROPOSAL and QUALIFICATION OF BIDDERS, the following is a record of the Bidder’s experience in construction of a type similar in magnitude and character to that contemplated under this contract. Included in this section should be a complete list of references for similar projects in terms of scope of work, value of work, and time constraints. The CONTRACTOR must demonstrate that he/she has experience with this type of project and can manage this project effectively. If necessary, additional numbered pages can be attached to this page. The CONTRACTOR must be properly licensed to perform the work in this project as determined by the State CONTRACTOR’s License Board.

Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #_____________ Description: ________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
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EXPERIENCE STATEMENT (Continued)

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
I declare under penalty of perjury under the laws of the State of California that all of the representations made in this EXPERIENCE STATEMENT are true and correct. Executed this _______ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
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DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
The following is a list of subcontractors and suppliers, as defined in 2-3 SUBCONTRACTS of the Standard Specifications, who will perform work or provide materials of value in excess of one-half of one percent of the total bid price or $10,000, whichever is greater.

No subcontractor shall perform work in excess of the amount specified in 2-3 SUBCONTRACTS of the Standard Specifications, without the written approval of the AGENCY.

The CONTRACTOR is responsible to ensure that appropriate provisions are to be inserted in all subcontracts to bind subcontractors to the contract requirements as contained herein.

Each subcontractor must agree to comply with all applicable Federal, State, and local requirements.

Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
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Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
These representations are made under the penalty of perjury under the laws of the State of California. The undersigned hereby certifies that each subcontractor has been notified in writing of its equal opportunity obligations.

NAME OF BIDDER: _________________________________________________________ AUTHORIZED SIGNATURE: __________________________________________________ Date: _____________________________
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STATEMENT REGARDING INSURANCE COVERAGE

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified in 5-4 INSURANCE of Section E, Standard Specifications and Section F, Special Provisions. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.

NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ 11 - 62
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STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California CONTRACTOR’s license as set forth below:

Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a CONTRACTOR within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.

In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.

However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed CONTRACTORs to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a CONTRACTOR who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the CONTRACTOR was properly licensed when the CONTRACTOR submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a CONTRACTOR who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as CONTRACTOR who is not licensed pursuant to this chapter is void. 11 - 63
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f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or CONTRACTOR and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.

Public Contract Code § 20103.5:

In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state.

However, at the time the contract is awarded, the CONTRACTOR shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of CONTRACTORs verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the CONTRACTOR was properly licensed at the time the contract was awarded. Any bidder or CONTRACTOR not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The AGENCY shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

CONTRACTOR’s License Number: _____________________________________________ License Expiration Date:____________________________
Authorized Signature:_____________________________________________ Date:_____________________________
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NON-COLLUSION AFFIDAVIT
The undersigned declares:

I am the ___________________________ of _________________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the ___ day __________________, 20__ at ___________________________________, California.
____________________________________
CONTRACTOR’s Signer’s Name
____________________________________
CONTRACTOR’s Signer’s Title
____________________________________
CONTRACTOR’s Business Name
Contractor’s Business Address:
_________________________________________
Mailing Street Address
_________________________________________
City, State, Zip Code
__________________________
Telephone #
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SECTION D – CONTRACT INFORMATION AND DOCUMENTS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Contract Information and Documents:
□ Contract Agreement and Attachment A
□ Payment Bond
□ Faithful Performance Bond
□ Maintenance Bond
□ Worker’s Compensation Insurance Certificate
□ Endorsements to Insurance Policy
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CONTRACT AGREEMENT

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

The limits of work include:

Alta Vista Avenue (Oak Crest Avenue to Indiana Avenue)
Monterey Road (250’ west of Oak Hill Road to Pasadena Avenue) Forest Avenue (Mission Street to end of roadway)
Sterling Place (Grand Avenue to cul-de-sac)
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3) Contract Documents: The complete contract and agreement (“AGREEMENT”) consists of this Contract Agreement, including all attachments hereto, and:
 Approved Plans and Specifications for City Project No. 2019-05 (001905)  Notice Inviting Sealed Bids
 Instructions to Bidders
 Information for Bidders
 Contractor’s Bid Proposal
 Bid Schedule
 Standard Specifications
 Special Provisions
 All reference specifications, plans, details, standard drawings, and appendices  Bonds, insurance certificates, permits, notices, and affidavits  Appendices
 And all mutually agreed-upon modifications and amendments thereto. 4) Compensation: CITY agrees to pay, and CONTRACTOR agrees to accept in full payment for the Work, the stipulated sum of ___________________________________________ Dollars, ($__________).
5) Time of Completion: _______________________ Working Days [see B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE of Section B Instruction to Bidders].
6) Liquidated Damages: $1,000 for each calendar day delay beyond the Time of Completion [see 6-9 LIQUIDATED DAMAGES of Section F – Special Provisions]. 7) Notices: Any notices, bills, invoices, or reports required by this Agreement shall be addressed to:

To CITY: To CONTRACTOR:

City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Contractor’s Name ______________________
Address ______________________
______________________
City, State Zip Code ______________________
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IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this AGREEMENT to be executed in duplicate by setting hereunto their names, titles, hands, and seals this _____ day of _______________________, 20__ (Council Action Date) CONTRACTOR: ____________________________________
[CONTRACTOR’S BUSINESS NAME]
__________________________________________
CONTRACTOR’s Sign Name, Title
CONTRACTOR’s License No. __________
AGENCY: ________________________________ __________________ Arminé Chaparyan, City Manager Date
City of South Pasadena
ATTESTED: ________________________________ __________________ Mark Perez, Deputy City Clerk Date
City of South Pasadena

APPROVED AS
TO FORM: ________________________________ __________________ Roxanne Diaz, City Attorney Date
City of South Pasadena
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I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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(End of Attachment A)
(ATTACH TO EXECUTED CONTRACT AGREEMENT)
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PAYMENT BOND
STREET IMPROVEMENTS PROJECT, SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
WHEREAS, the City of South Pasadena, as AGENCY has awarded to ________________________________________, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law; NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of __________________________________________________________, ($____________________.____) Dollars, which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.

This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

The SURETY hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have. (Continued on Next Page)
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IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
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I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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FAITHFUL PERFORMANCE BOND
STREET IMPROVEMENTS PROJECT, SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That ________________________________________, hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and _____________________, a corporation duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF SOUTH PASADENA, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of
________________________________________________________________________________________, ($____________________.____) Dollars, which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled: STREET IMPROVEMENTS PROJECT, SPECIFICATION NO. 2019-05 (001905), CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract; NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect; PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.

In the event suit is brought upon this Bond by AGENCY and judgment is recovered, said Surety shall pay all costs incurred by AGENCY in such suit, including a reasonable attorney’s fee to be fixed by the Court. (Continued on Next Page)
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IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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MAINTENANCE BOND

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of South Pasadena, as AGENCY has awarded to ________________________________________, as CONTRACTOR, a contract for the above-stated project.

AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of __________________________________________________________, ($___________________.____) Dollars, which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if CONTRACTOR shall remedy without cost to AGENCY any defects which may develop during a period of one (1) year from the date of recordation of the Notice of Completion of the work performed under the contract, provided such defects are caused by defective or inferior materials or work, then this obligation shall be void; otherwise, it shall be and remain in full force and effect. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the AGENCY in an amount to be fixed by the court.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
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WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The CONTRACTOR shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Date: __________________ ________________________________________ CONTRACTOR’s Business Name
By:____________________________________
(Signature)
____________________________________
(Title)
Attest:

By:____________________________________
(Signature)
____________________________________
(Title)
NOTE: See Section 5.4 Insurance of the Standard Specifications for insurance carrier rating requirements.
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ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:_________________________________________________ Policy Number:___________________________________
Effective Date:______________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with rating of "A" or higher and a Financial Class VII or higher as established by A.M. Best, or higher rating established by Moody’s or Standard & Poor’s.

It is agreed that the City of South Pasadena, its officers and employees, are included as Additional Insureds under the contracts of insurance for which the Certificate of Insurance is given.
_________________________________________
Authorized Insurance Agent
Date:____________________________________
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SECTION E – STANDARD SPECIFICATIONS

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA

STANDARD SPECIFICATIONS
INCORPORATION OF GREENBOOK. The 2021 edition of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”) shall be incorporated by reference into these Standard Specifications as if fully replicated herein. These Standard Specification shall be supplemented, amended, or replaced by the Special Provision contained in Section F and G herein below. To the extent that anything in the Special Provisions conflicts with the terms or requirements of the SSPWC, the Special Provisions shall control. 11 - 90
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SECTION F – SPECIAL PROVISIONS – PART 1

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
SPECIAL PROVISIONS – PART 1. The following provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control.

SECTION 1 - GENERAL
1-1 GENERAL. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 TERMS AND DEFINITIONS
Acceptance – The AGENCY’s formal written acceptance of a project that has been completed in all respects in accordance with the plans and specifications and any modifications thereof.

AGENCY – The City of South Pasadena.

Agent – Shall include persons and companies, other than the CONTRACTOR, retained by the City to perform design and construction services in relation to the Work.

Board – The City Council of the City of South Pasadena.

City – The City of South Pasadena, California, as the AGENCY and Owner.

City Council – City Council of the City of South Pasadena, California.

Construction Manager – Persons and/or company retained by the City to perform construction management services.

Contract Documents – Including, but not limited to: the Contract, any Addendum (which pertain to the contract documents), Notice Inviting Bids, Instructions to Bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Contract, the Bonds, the general conditions, permits from other agencies, the Special Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and all Modifications issued after the execution of the Contract.

Days – Days shall mean consecutive calendar’s days unless otherwise specified.

Design Engineer – Persons and/or company retained by the City to perform engineering design services.
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Due Notice – A written notification, provided in due time, of a proposed action, where the contract requires such notification within a specified time (usually 48 hours or two working days) prior to the commencement of the contemplated action.

Engineer – The City Engineer of the City of South Pasadena, or his/her authorized representative.

Geotechnical Engineer – Person licensed to practice Soils Engineering or Geotechnical Engineering pursuant to the laws of the State of California and retained by the AGENCY during construction.

Geotextile – Synthetic fiber used in civil engineering applications, serving the primary functions of separation and filtration.

House Sewer – A sewer, wholly within private property, proposed to connect any building to a house connection sewer.

Luminaire Arm – The structural member, bracket, or mast arm, which, mounted on the standard, supports the luminaire.

Owner – City of South Pasadena, California.

Prompt – The briefest interval of time required for a considered reply, including time required for approval by a governing body.

Proposal – See Bid.

Reference Specifications – Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time of advertising the project or issuing the permit, unless specifically referred to by edition, volume, or date.

Standard Plans – “Standard Plans for Public Works Construction” or “SSPWC” – Latest edition of the Southern California Chapter of the American Public Works Association.

State Standard Specifications (“SSS”) – Standard Specifications prepared by the State of California, Business and Transportation Agency, Department of Transportation.

State Standard Plans (“SSP”) – Standard Plans prepared by State of California, Business and Transportation Agency, Department of Transportation.

Storm Drain – Any conduit and appurtenances intended for the reception and transfer of storm water.

Tonne – Also referred to as “metric ton” — Represents a unit of measure in the International System of Units equal to 1,000 kilograms.

Work – That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.

Working Days – Any days, except: (1) Saturdays, Sundays, legal holidays on which South Pasadena City Hall is closed for business; (2) days when work is suspended by the Engineer for reasons unrelated to the performance of the CONTRACTOR and provided in Subsection 6-6.1; and (3) days determined to be non-working in accordance with Section 6-3 “Time of Completion.”
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1-3 ABBREVIATIONS
1-3.3 Institutions. Add the following:

These Standard Specifications incorporate by reference the list of commonly used institution terms in the edition of the “Standard Plans for Public Works Construction” (aka the Greenbook) with the following additions:

AGCA Associated General CONTRACTORs of America
APWA American Public Works Association
CRSI Concrete Reinforcing Steel Institute
CSI Construction Specifications Institute
NFPA National Fire Protection Association
SSS State of California Standard Specifications, latest edition, Department of Transportation
SSP State of California Standard Plans, latest edition, Department of Transportation.

SSPWC Standard Specifications for Public Works Construction 1-4 UNITS OF MEASURE
1-4.1 General. Add the following:

When U.S. Standard Measures are not included in parenthesis, then the SI units shall control. 1-7 AWARD AND EXECUTION OF CONTRACT. Add the following:
1-7.0 Investigation of Site Conditions. Prior to submittal of the bid, Bidders must visit the site of work and complete their own investigations to satisfy themselves as to the existing conditions affecting the work to be done under these specifications. If the bidder chooses not to visit the site or conduct investigations, he will, nevertheless, be charged with the knowledge of conditions which reasonable inspection and investigation would have disclosed.

After the project is awarded, the CONTRACTOR shall carefully study and compare the Contract Documents with each other and with information available to the CONTRACTOR and furnished by the Owner and shall immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the CONTRACTOR performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the CONTRACTOR shall assume appropriate responsibility for such performance and may assume responsibility for the full costs for correction.

The CONTRACTOR shall make field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Contract Documents before commencing activities. Errors, inconsistencies, or omissions discovered shall be reported to the Engineer immediately. 11 - 93
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When existing conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the CONTRACTOR shall move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension of work, or modifications to work, except as noted in Section 3 of these Standard Specifications (“Changes in Work”) for specific items of work not included in the bid. Appropriate extension of item for completion may be allowed where justification in the opinion of the Engineer. 1-7.1 General. Add the following:

The City reserves the right to reject any or all proposals.

The Contract will be awarded, if at all, to the lowest responsible and responsive Bidder determined as provided on the Proposal Form, whose proposal complies with all the requirements prescribed.

Such award, if made, will be made within the number of days stated in the proposal form. Refusal or failure to deliver the executed contract, bonds, or insurance in the form provided in the Contract and approved by the AGENCY’s attorney within the time provided herein shall be cause, at the AGENCY’s option, for the annulment of the award and forfeiture of the bid security. In such event, the AGENCY may successively award the Contract to the next lowest responsible and responsive Bidder until a properly executed Contract, bonds, and insurance is obtained, or it may at any time reject all remaining bids and proceed as provided by law. The refusal or failure of a successive lowest responsible and responsive Bidder to execute the Contract may, at the AGENCY’s option, result in an annulment of the award to that Bidder and the forfeiture of that Bidder’s bid security.

The periods of time specified above within which the award of the Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the AGENCY and the concerned Bidder.

The AGENCY reserves the right to waive any irregularities.

Within ten (10) calendar days after the date of the Notice of Award, the CONTRACTOR shall execute and return the following contract documents to the AGENCY:

Contract Agreement (in duplicate)
Faithful Performance Bond (in duplicate)
Maintenance Bond (in duplicate)
Payment Bond (in duplicate)
Public Liability and Property Damage Insurance Certificate (two originals) Additionally Insured Endorsement
Workers’ Compensation Insurance Certificate (two originals) A corporation to which an award is made may be required, before the Contract agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
1-7.2 Contract Bonds. Add the following:

The PAYMENT BOND shall remain in force until thirty-five (35) calendar days after the date of recordation of the Notice of Completion. The FAITHFUL PERFORMANCE BOND shall remain 11 - 94
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in force until the date of recordation of the Notice of Completion. The MAINTENANCE BOND shall remain in force until one (1) year after the date of recordation of the Notice of Completion.

All bonds must be accompanied by a Power of Attorney.

SECTION 2 - SCOPE OF THE WORK
2-1 WORK TO BE DONE. Add the following:

Any plan or method of work suggested by the AGENCY or the Engineer to the CONTRACTOR but not specified or required, if adopted or followed by the CONTRACTOR in whole or in part, shall be used at the risk and responsibility of the CONTRACTOR; and the AGENCY and the Engineer shall assume no responsibility therefore and in no way be held liable for any defects in the work which may result from or be caused by use of such plan or method of work. 2-3 RIGHT-OF-WAY. Substitute the following:

Rights-of-way, easements, or rights-of-entry for the Work will be provided by the AGENCY.

Unless otherwise provided, the CONTRACTOR shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The CONTRACTOR shall fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with these actions.

When the CONTRACTOR arranges for additional work areas and facilities temporarily required by him/her, he/she shall provide the AGENCY with proof that the additional work areas and/or facilities have been left in a condition satisfactory to the owner(s) of said work areas and/or facilities prior to acceptance of the work.
2-5 CONTRACTOR’S EQUIPMENT AND FACILITIES.
2-5.1 General. Add the following:

The CONTRACTOR shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.

A noise level limit of 85 dba at a distance of fifty (50) feet shall apply to all construction equipment on or related to the job, whether owned by the CONTRACTOR or not. The use of excessively loud warning signals shall be avoided except in those cases where required for the protection of personnel.

The CONTRACTOR shall arrange and maintain a secure storage site for all equipment and materials. All equipment and unused materials shall be returned to this site at the end of each workday.
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SECTION 3 - CONTROL OF THE WORK
3-3 SUBCONTRACTORS. Add the following:
3-3.1 General. Each Bidder shall comply with the Public Contract Code including Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this Chapter are included below for information:

The Bidder shall set for the in the Bid, as provided in 4104:
“(a) The name, and location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime CONTRACTOR in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime CONTRACTOR, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid or ten thousand dollars ($10,000), whichever is greater.” “(b) The portion of the work which will be done by each such subcontractor under this act. The prime CONTRACTOR shall list only one subcontractor for each such portion as is defined by the prime CONTRACTOR in his bid.”
Subcontracting of more than one-half of one percent of the work for which no Subcontractor was designated in the original Bid will be allowed only in cases of public emergency or necessity and only after the Engineer makes a written finding of circumstances constituting public emergency or necessity.

The CONTRACTOR must obtain written consent of the City to substitute a Subcontractor designated in the original Bid, to permit any subcontract to be assigned or transferred, or to otherwise allow a subcontract to be performed by anyone other than the originally designated Subcontractor.

A violation of any of the above provisions will be considered a violation of the Contract, and the City may cancel the Contract and collect appropriate damages or assess the CONTRACTOR a penalty of not more than ten (10) percent of the subcontract involved.

If subcontracted work is not being performed in a satisfactory manner, the City will notify the CONTRACTOR of the need to take corrective action and the Engineer may report the facts to the City Council. Upon order by City Council and the CONTRACTOR’s receipt of written instructions from the Engineer, the Subcontractor shall immediately be removed from the Work and may not again be employed on the Work.
3-3.2 Additional Responsibility. The CONTRACTOR shall perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the CONTRACTOR with its own organization. “Specialty Items” will be identified by the AGENCY in the Bid or Proposal. Where an entire item is subcontracted, the value 11 - 96
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of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the CONTRACTOR, and subject to approval by the Engineer.
3-3.3 Status of Subcontractors. All persons engaged in the Work, including Subcontractors and their employees, will be considered employees of the CONTRACTOR. The CONTRACTOR will be held responsible for their work. The AGENCY will deal directly and solely with the CONTRACTOR and make all payments to the CONTRACTOR.
3-4 AUTHORITY OF BOARD AND THE ENGINEER. Substitute the following:

The Board has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Plans and Specifications.

The CONTRACTOR shall promptly comply with instructions from the Engineer or an authorized representative.

The decision of the Engineer is final and binding on all questions relating to: quantities; acceptability of materials, equipment, or work; execution, progress or sequence of work; and interpretation of the Plans, Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless otherwise ordered by the Board. 3-7 CONTRACT DOCUMENTS.
3-7.1 General. Add the following:

The CONTRACTOR shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid.

Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the CONTRACTOR.

The CONTRACTOR shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer.

All final locations determined in the field, and any deviations from the Plans and Specification, shall be marked in red on the documents to show the as-built conditions. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these plans and specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the Engineer. Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes “the Project was constructed in conformance with the Contract Documents.” Final payment will not be made until this requirement is met.

As the figured dimensions shown on the drawings and in the specifications of the Contract may not in every case agree with scaled dimensions, the figured dimensions shall be followed in preference to the scaled dimensions, and drawings to a large scale shall be followed in preference to the drawings to a small scale. Should it appear that the work to be performed, or any related matter, are not sufficiently detailed or explained in the Contract documents, the CONTRACTOR shall apply to the Engineer for such further explanations as necessary, and shall conform to such 11 - 97
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further explanations provided by the Engineer as part of the Contract to the extent that it is consistent with the terms of the Contract.

Caution: The engineer preparing these plans will not be responsible or liable for unauthorized changes to or uses of these plans. All changes to the plans must be approved in writing by the Engineer.
(a) Records of Construction Changes / As-Builts. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the City Engineer.

Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes that Project was constructed in conformance with the Contract Documents.

Caution: The engineer preparing these Plans will not be responsible for, or liable for, unauthorized changes to or uses of these Plans. All changes to the Plans must be approved in writing by City Engineer.
3-7.2 Precedence of Contract Documents. Substitute the following:

If there is a conflict between any of the Contract Documents, the document highest in precedence shall control. The order of precedence, from highest to lowest, shall be as follows:
1) Permits issued by jurisdictional regulatory agencies. 2) Change Orders and/or Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda.
5) Bid/Proposal.
6) Special Provisions.
7) Plans.
8) Notice Inviting Bids
9) Instructions to Bidders
10) Standard Plans.
11) Standard Specifications.
12) Reference Specifications.
3-10 SURVEYING. Substitute the following:
3-10.1 General. The CONTRACTOR will provide all necessary construction surveying, staking or markings for locating the limits of construction and shall comply with the provisions of 2-9 of these Standard Specifications. The CONTRACTOR shall bear all costs for restaking or marking.

Construction surveys shall be done only under the direction of the Engineer by a Registered (licensed) Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. The AGENCY will provide available record map information. The 11 - 98
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CONTRACTOR is responsible for obtaining all necessary record maps, centerline ties and survey notes from Los Angeles County.

The CONTRACTOR and his surveyor shall provide the Engineer with a copy of the constructing staking field notes used to construct the improvements. In addition the CONTRACTOR shall also prove a plot of the improvements to be constructed based on the surveyor’s construction staking and markings prior to the installation of the improvements. The plot shall be the same scale as the improvement plans.
3-10.2 Permanent Survey Markers. The CONTRACTOR shall notify the Engineer, or the owner on a Private Contract, at least 7 days before starting work to allow for the preservation of survey monuments, lot stakes (tagged), and bench marks.

The CONTRACTOR shall protect existing survey monuments, if any exist within the work limits, during the entire project. Asphalt overlaying of existing survey monuments in the roadway will not be permitted. In the event a surveyed monument lies within an area to be cold planed, removed or reconstructed, the CONTRACTOR shall immediately notify the AGENCY’s representative and protect said monument until the monument is relocated.

The CONTRACTOR shall reestablish destroyed survey monuments at the CONTRACTOR’s expense.

The Engineer, or the owner at its cost, shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The CONTRACTOR shall not disturb survey monuments, lot stakes (tagged), or bench marks without the consent of the Engineer or the owner on Private Contracts. The CONTRACTOR shall bear the expense of replacing any that may be disturbed without permission.

Replacement shall be done only under the direction of the Engineer by Registered (licensed) Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state.

When a change is made in the finished elevation of the pavement of any roadway in which a permanent survey monument is located, the CONTRACTOR shall adjust the monument cover to the new grade within 7 days of finished paving unless otherwise specified. 3-10.3 Line and Grade. The CONTRACTOR shall be responsible for all survey and layout of work.

The line and grades for construction will be parallel to and offset from the position of the work.

From the established lines and grades, the CONTRACTOR shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same.

All work shall conform to the lines, elevations, and grades shown on the Plans.

Three consecutive points set on the same slope shall be used together so that any variation from a straight grade can be detected. Any such variation shall be reported to the Engineer. In the absence of such report, the CONTRACTOR shall be responsible for any error in the grade of the finished work.

Grades for underground conduits will be set at the surface of the ground. The CONTRACTOR shall transfer them to the bottom of the trench.
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3-10.4 Survey Service. The Engineer will oversee surveying adequate for construction. The CONTRACTOR shall preserve construction survey stakes and marks for the duration of their usefulness. If any construction survey stakes are lost or disturbed and need to be replaced, such replacement shall be by the CONTRACTOR at his expense.

The CONTRACTOR shall notify the Engineer in writing at least 2 working days before survey services take place for the laying out of any portion of the Work. The CONTRACTOR shall dig all holes necessary for line and grade stakes.

Unless otherwise specified, stakes will be set and stationed by the CONTRACTOR for curbs, headers, sewers, storm drains, structures, and rough grade. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet. 3-10.4 Payment. Payment for BID ITEM NO. 3 – CONSTRUCTION SURVEY &

STAKING, INCLUDING PRESERVATION & RESTORATION OF EXISTING MONUMENTS & TIES shall be at the contract LUMP SUM (LS) price bid, and shall include full compensation for all labor, materials, tools, equipment and incidentals necessary to do all the work involved thereof, complete, in place, and accepted. Payment for construction surveying, construction staking, resetting of survey tags and monuments, professional services, office calculations, preparation and filing of corner records before and after construction, county fees, monuments, swing ties, certification letters, furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved shall be considered as included in the contract LUMP SUM (LS) price bid for Construction Survey & Staking, and no additional compensation will be allowed.
3-12 WORK SITE MAINTENANCE
3-12.1 General. Add the following:

The CONTRACTOR shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.

Materials and equipment shall be removed from the site as soon as they are no longer necessary.

Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’s Bid.

Excess excavated material from catch basins or similar structures shall be removed from the site immediately. Sufficient material may remain for use as backfill if permitted by the Specifications.

Forms and form lumber shall be removed from the site as soon as practicable after stripping. 3-12.1.1 Vermin Control. Add the following:

At the time of acceptance, structures entirely constructed under the Contract shall be free of rodents, insects, vermin, and pests. Necessary extermination work shall be arranged and paid for by the CONTRACTOR as part of the Work within the Contract time, and shall be performed by a licensed exterminator in accordance with requirements of governing authorities. The CONTRACTOR shall be liable for injury to persons or property and responsible for the elimination of offensive odors resulting from extermination operations. 3-12.3 Noise Control. Add the following:
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CONTRACTOR shall adhere to City noise restrictions at all times. Pursuant to Chapter 19A.13 of the South Pasadena Municipal Code, construction activity is prohibited within a residential zone or within 500 feet thereof on Monday through Friday before 8:00 a.m. and after 7:00 p.m., Saturday before 9:00 a.m. and after 7:00 p.m., and on Sundays and City recognized holidays before 10:00 a.m. and after 6:00 p.m.
3-12.6.3 Storm Water Pollution Prevention Plan (SWPPP). Add the following:

CONTRACTOR shall submit to the engineer a completed and signed SWPPP one week prior to the preconstruction meeting. The plan may utilize the practices recommended in the latest edition of the California Storm Water Best Management Practices Handbook, available from California Stormwater Quality Association (CSQA), and online at http://www.cabmphandbooks.net/ . The plan shall be consistent with the construction General Permit, issued by the State Water Resources, Control Board, through submittal of the Notice of Intent (NOI).

If construction will occur between October 15 and April 15 (considered as the rainy season per the City of South Pasadena), a wet weather erosion control plan must be submitted. Additionally, Best Management Practices (BMPs) implemented during the AGENCY’s rainy season shall include but not be limited to those appropriate for wet weather conditions. (a) Storm Water Pollution Prevention Measures. All storm water pollution prevention measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, a revised plan shall be promptly submitted to the AGENCY’s representative in each instance. No responsibility shall accrue to the AGENCY as a result of the plan or as a result of knowledge of the plan. All work installed by the CONTRACTOR in connection with the SWPPP but not specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the AGENCY’s representative. (b) Storm Water Pollution Prevention – Measurement And Payment. Unless otherwise indicated in the Special Provisions, measurement and payment for Storm Water Pollution Prevention Measures, as described herein, shall be included in the items of Work requiring storm water pollution prevention measures as indicated in the project Special Provisions. Such payment shall be considered full compensation for all labor, materials, tools, and equipment for completion, and implementation and compliance with the SWPPP.

This item shall also include the installation, maintenance and removal of any necessary BMPs for SWPPP purposes throughout the duration of the project. The maximum price for this bid item shall not exceed 5 percent of the total contract price at the time of award.

PAYMENT
Payment for BID ITEM NO. 4 – STORMWATER POLLUTION PREVENTION PLAN BMP’S shall be at the contract lump sum (LS) price bid, and shall include full compensation for all labor, materials, tools, equipment and incidentals necessary to do all the work involved thereof, complete, in place, and accepted. No additional compensation will be allowed. 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.1 Completion. Add the following:
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The Work will be inspected by the Engineer for acceptance upon receipt of the CONTRACTOR’s written assertion that the Work has been completed.
3-13.3 Warranty. Add the following:

All work shall be warranted by the CONTRACTOR against defective workmanship and materials for a period of 1 year from the date the Work was completed. The CONTRACTOR shall replace or repair any such defective work in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the CONTRACTOR fails to make such replacement or repairs within the time specified in the notice, the AGENCY may perform this work and the CONTRACTOR’s sureties shall be liable for the cost thereof.

SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. Add the following:

Used or secondhand materials, parts, and equipment may be used only if permitted by the Specifications.

The CONTRACTOR and all subcontractors, suppliers, and vendors shall guarantee that the entire Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship. The CONTRACTOR, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this oneyear period, the CONTRACTOR shall also restore to full compliance with the requirements of this Contract any portion of the Work which is found not to meet those requirements. The CONTRACTOR shall defend, indemnify, and hold the AGENCY, its officers, agents, and employees harmless from claims of any kind due to injuries or damages arising, directly or indirectly, from said defects or noncompliance.

The CONTRACTOR shall make all repairs, replacements, and restorations within thirty-five (35) days after the date of the Engineers’ written notice.

If, in the opinion of the Engineer, the defective work is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if, in the opinion of the Engineer, the removal of such work is impractical or will create conditions which are dangerous or undesirable, the AGENCY shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but will make such deductions thereof in the payments due or to become due to the CONTRACTOR as the AGENCY may deem just and reasonable. 4-2 PROTECTION. Add the following:

The CONTRACTOR shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.

The CONTRACTOR shall relocate, repair, replace or reestablish all existing improvements within the project limits (e.g., curbs, sidewalks, catch basins, catch basin screens, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, survey monuments, landscaping, etc.) that are damaged or removed as a result of the CONTRACTOR’s operations or as required by the plans and specifications.
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All existing improvements, either within the right-of-way or not, including irrigation lines that are damaged by actions of the CONTRACTOR, shall be restored by the CONTRACTOR to their original or better condition at the CONTRACTOR’s expense.

The CONTRACTOR shall mark, as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items that are visible on the surface and will be covered by his operations. This shall be completed prior to the start of that operation and approved by the Engineer.

Existing traffic striping, pavement markings, and curb markings shall also be considered as existing improvements and the CONTRACTOR shall repaint or replace, at the CONTRACTOR’s expense, such striping or markings (except for traffic striping and pavement markings within the limits of the Work) if damaged or if their reflectivity is reduced due to construction operations.

All restoration of existing improvements must occur within the construction completion date, unless directed otherwise by the City Engineer.

Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated shall be done in conformance with the Contract Documents.

Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury.

If damaged or removed due to CONTRACTOR’s operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch.

The CONTRACTOR shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-of-way which are designated for removal and would be destroyed because of the Work.

All costs to the CONTRACTOR for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be the responsibility of the CONTRACTOR.
4-6 TRADE NAMES. Add the following:

Along with information supplied by the CONTRACTOR regarding equivalency of the proposed item, the CONTRACTOR shall clearly identify all deviations from the specified item. Deviations discovered by the Engineer after acceptance of an “or equal” item which were not identified by the CONTRACTOR with his/her submittal shall be cause for rejection of the “or equal” item.

CONTRACTOR shall be due no additional compensation in time or money for acceptance or rejection of a proposed “or equal” item and subsequent replacement with the item specified.

CONTRACTOR shall pay cost to AGENCY for items requiring more than two submittals and analysis of any shop drawing which requires more than a general review of an “or equal” item.

Add the following Section 4-9:
4-9 CONSTRUCTION MATERIALS DISPUTE RESOLUTION (Soils, Rock Materials, Concrete, Mortar and Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict the test values of materials, the AGENCY and the CONTRACTOR will initiate, an immediate and cooperative investigation. Test values of materials are results of the materials’ tests, as defined by these Specifications or by the special provisions, required to accept the Work. Credible evidence is process observations or test values gathered using industry 11 - 103
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accepted practices. A contradiction exists whenever work acceptance or performance becomes suspect. The investigation shall allow access to all test results, procedures, and facilities relevant to the disputed work and consider all available information and, when necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. If the cooperative investigation reaches any resolution mechanism acceptable to both the AGENCY and the CONTRACTOR, the contradiction shall be considered resolved and the cooperative investigation concluded.

Whenever the cooperative investigation is unable to reach resolution, the investigation may then either conclude without resolution or continue by written notification of one party to the other requesting the implementation of a resolution process by committee. The continuance of the investigation shall be contingent upon recipient’s agreement and acknowledged in writing within 3 calendar days after receiving a request. Without acknowledgement, the investigation shall conclude without resolution. The committee shall consist of three State of California Registered Civil Engineers. Within 7 calendar days after the written request notification, the AGENCY and the CONTRACTOR will each select one engineer. Within 14 calendar days of the written request notification, the two selected engineers will select a third engineer. The goal in selection of the third member is to complement the professional experience of the first two engineers. Should the two engineers fail to select the third engineer, the AGENCY and the CONTRACTOR shall each propose 2 engineers to be the third member within 21 calendar days after the written request notification. The first two engineers previously selected shall then select one of the court proposed engineers in a blind draw.

The committee shall be a continuance of the cooperative investigation and will re-consider all available information and if necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will focus upon the performance adequacy of the material(s) using standard engineering principles and practices and to ensure public value, the committee may provide engineering recommendations as necessary. Unless otherwise agreed, the committee will have 30 calendar days from its formation to complete their review and submit their findings. The final resolution of the committee shall be by majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the dissenter may attach a written, stamped, and signed minority opinion.

Once started, the resolution process by committee shall continue to full conclusion unless:

1. Within 7 days of the formation of the committee, the AGENCY and the CONTRACTOR reach an acceptable resolution mechanism; or

2. Within 14 days of the formation of the committee, the initiating party withdraws its written notification and agrees to bear all investigative related costs thus far incurred; or

3. At any point by the mutual agreement of the AGENCY and the CONTRACTOR.

Unless otherwise agreed, the CONTRACTOR shall bear and maintain a record for all the investigative costs until resolution. Should the investigation discover assignable causes for the contradiction, the assignable party, the AGENCY or the CONTRACTOR, shall bear all costs associated with the investigation. Should assignable causes for the contradiction extended to both parties, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation substantiate a contradiction without assignable cause, the 11 - 104
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investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation be unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative costs. All claim notification requirements of the contract pertaining to the contradiction shall be suspended until the investigation is concluded.

SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES
5-2 SPECIAL NOTICES. Add the following:
5-2.1 Mandatory Notification Prior To Excavation. The CONTRACTOR’s attention is direct to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Southern California” (USA) (“Digalert”) shall be notified by phone, toll free 1-800-422-4133, or 811, for the assignment of an Inquiry Identification Number.

CONTRACTOR shall contact all utility companies at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation.

The known public utilities contacts are:

1. City of South Pasadena, Public Works Inspection (626) 403-7240

2. AT&T (626) 365-5733

3. Southern California Edison (714) 796-9932

4. Southern California Gas Company (714) 634-3079

5. South Pasadena Water Department (626) 403-7337

6. Spectrum (818) 407-3152

7. South Pasadena Sewer Department (626) 403-7370

8. Athens Services (888) 336-6100
The CONTRACTOR shall coordinate construction with public utility relocation activities.

The existing subsurface utilities shown have been indicated, based on the best available record information. However, to avoid or resolve any interference problems between these existing utilities and the proposed work, the CONTRACTOR shall field verify the vertical and horizontal locations of all utilities, such as water lines and water services, electronic conduits, telephone and television cable, storm drain facilities, and all other facilities and obstructions prior to beginning any excavations. If conflicts exist, revised grades and/or alignments may be established, if required. Such field verification shall require exposing these utilities prior to the start of construction.

Special reference is hereby made to Section 4-2, “Protection,” of the Standard Specifications with respect to the protection, repair, and replacement of existing subsurface utilities.

Additionally, the CONTRACTOR shall also notify the following local entities of his/her schedule fourteen (14) days prior to commencing work, including local refuse collectors, street sweepers, the Post Office, Public Schools, and Bus Companies:
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City of South Pasadena (626) 403-7240
Attn: H. Ted Gerber, Public Works Director
City of South Pasadena (626) 460-6393
Attn: Anteneh Tesfaye, Deputy Public Works Director
City of South Pasadena, Public Works Water Division (213) 440-3543 Attn: Victor Magana, Water Operations Manager
City of South Pasadena, Public Works Operation Division (626) 403-7376 Attn: Catrina Peguero, Operations Manager
City of South Pasadena (626) 403-7375
Attn: Eddie Munoz, Streets Supervisor
Metropolitan Water District (526) 713-0348
Attn: Kevin Johansen, Water Systems Operations Group
AT&T Communications (626) 570-5454
OSP Engineering
Los Angeles County Sanitation Districts (310) 638-1161
Attn: Doug Walton
Los Angeles County Public Works Department (626) 458-3109 Construction Division
Attn: Angela George
Los Angeles County Public Works Department
Traffic & Lighting Division
Attn: Guita Shiek (626) 458-5905
Atten: Robery Gysel (626) 458-3122
SBC (626) 373-5960
Attn: Jack Wilson
Southern California Edison (626) 303-8405
Attn: Eddie Lopez
Southern California Gas Company (714) 634-3079
Spectrum (818) 407-3152
Underground Service Alert (Dig Alert) (800) 422-4133
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No excavation shall commence unless the CONTRACTOR has obtained the USA Inquiry Identification Number.
5-1.2 Accuracy of Utilities Information. The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The CONTRACTOR shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary.

The CONTRACTOR shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations, and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is shown on the plans, is damaged by the CONTRACTOR, the CONTRACTOR shall repair the line and bear the cost thereof.

CONTRACTOR shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans.

In the event that the CONTRACTOR damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the CONTRACTOR prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the CONTRACTOR shall make repairs under the provisions for changes and extra work contained in 2-7 CHANGES INITIATED BY THE AGENCY of the Standard Specifications.
5-4 INSURANCE.
5-4.1 General. Add The following:

CONTRACTOR and AGENCY agree that AGENCY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Agreement, which includes but is not limited to, contracts with other governmental agencies such as the California Department of Transportation, which are necessary for the AGENCY to enact this Agreement or from contracts with other parties or governmental agencies, which are necessary for the AGENCY to enact this Agreement.

CONTRACTOR acknowledges that its obligation pursuant to this section extends to liability attributable to AGENCY, if that liability is less than the sole fault of AGENCY. CONTRACTOR has no obligation under this Agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of AGENCY.

The obligations of CONTRACTOR under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to AGENCY, its employees, agents and officials.
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CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those as set forth here in this section from each and every subcontractor, sub-tier CONTRACTOR or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance or subject matter of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section.

Failure of AGENCY to monitor compliance with these requirements imposes no additional obligations on AGENCY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend AGENCY as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this Agreement or this section.

CONTRACTOR agrees to provide insurance in accordance with the requirements as set forth here.

If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so. The following coverages will be provided by CONTRACTOR and maintained on behalf of AGENCY and in accordance with the requirements set forth herein.

SECTION 6 - PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. Add the following:
6-1.3 Pre-Construction Meeting and Submittal. A pre-construction meeting will be conducted by the City prior to commencement of construction at a time and place designated by the City.

Those attending the meeting shall include, but not be limited to, the following:
a. The CONTRACTORs representative(s)
b. Sub-CONTRACTORs representative(s), if needed
c. City of South Pasadena Director of Public Works
d. The Design Engineers
e. The Construction Engineers
f. The affected utility companies’ representatives
g. City of South Pasadena Public Works Inspectors
h. Caltrans’ inspector and/or representative(s)
One week prior to this meeting the CONTRACTOR shall submit the following:

1. Construction Schedule

2. Traffic Control Plan

3. Emergency Contact List

4. List of Subcontractors

5. Storm Water Pollution Prevention Plan (SWPPP)
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6-1.4 Emergency Contact List. The CONTRACTOR shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.

1. Name of authorized representative at the job site.

2. Address and telephone number where the above person can be reached 24 hours a day.

3. Address of the nearest office of the CONTRACTOR, if any, and the name and telephone number of a person at that office who is familiar with the project.

4. Address and telephone number of the CONTRACTOR’s main office and the name and telephone number of the person at that office familiar with the project. 6-2 PROSECUTION OF WORK. Add the following:

As soon as possible under the provisions of the Specifications, the CONTRACTOR shall backfill all excavations and restore to usefulness all improvements existing prior to the start of the Work.

The CONTRACTOR shall submit monthly progress reports to the Engineer by the tenth day of each month. The report shall include an updated construction schedule. Any deviations from the original schedule shall be explained.
6-2.1 Traffic and Access. The CONTRACTOR’s operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the Work, or an approved detour shall be provided.

Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants; commercial and industrial establishments; churches, schools and parking lots; service stations and motels; hospitals; police and fire stations; and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.

Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the Work at intervals not exceeding 90 m (300 feet), shall be maintained unless otherwise approved by the Engineer.

Vehicular access to residential driveways shall be maintained to the property lien except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is opened to local traffic, the CONTRACTOR shall immediately clear the street and driveways and provide and maintain access.

The CONTRACTOR shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services.

Grading operations, roadway excavation and fill construction shall be conducted by the CONTRACTOR in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.
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Unless otherwise authorized, work shall be performed in only one-half of the roadway at one time.

One half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour.

The CONTRACTOR will be required to maintain at least one lane of traffic in each direction through the project area at all times in a manner satisfactory to the Engineer in the form of an engineered traffic control plan. The engineered traffic control plans must be signed by a California registered civil and/or traffic engineer. The plan is a required submittal for review one week prior to the pre-construction meeting.

If traffic control on the project shall be implemented by a sub-contractor, such subcontractor must specialize in Traffic Control and be approved by the City Engineer.

The CONTRACTOR shall include in its Bid all costs for the above requirements. 6-2.1.1 Notification to the Public. Affected properties will be determined by the Engineer and are, in general, those properties that fall within 500 feet of the limits of the work. CONTRACTOR shall remain aware of all adjacent property owners and take all steps necessary to minimize construction impacts and disturbances to all affected property owners. The CONTRACTOR is required to distribute the approved public notice to property owners one week prior to roadway construction. CONTRACTOR shall be responsible for all costs associated with these tasks and responsibilities in the various contract bid items.

The CONTRACTOR is required to notify the City by e-mail that public notices have been distributed. The e-mail shall be addressed to the City representative(s) designated during the preconstruction meeting. The e-mail shall be sent to the City no later than 8 a.m. on the day following distribution of the notices. The e-mail notification to the City shall contain a map showing the limits of distribution and the dates and times distributed. A separate e-mail shall be sent for each distribution. The City will use the information on the e-mails to verify that the distribution has been performed. If the distribution is not verified by the City, the City will e-mail to the CONTRACTOR’s representative the locations which must be redistributed with the new information. The CONTRACTOR shall not perform work in the distribution area without e-mail notification of verification by the City of the distribution.

The CONTRACTOR shall submit a sample of a public notice for review and approval by the Engineer. The CONTRACTOR shall provide changes as directed by the City representative and submit final draft for approval.

The CONTRACTOR shall furnish and place “No Parking” signs, 12”x18” minimum size, approved by the Engineer, along the street in front of every residence and/or business affected by the work, two (2) working days in advance of any work. In rural areas, the signs shall be placed at a spacing not exceeding 400 feet. The signs shall include the day and time during which parking is prohibited. Parking restrictions shall be limited to the intervals between 8 a.m. to 5 p.m. to allow parking during the night. The CONTRACTOR shall remove these signs immediately when they are no longer needed.

If the work is delayed or rescheduled for any reason after placement of “No Parking” signs, the CONTRACTOR shall re-date the signs affected and re-notify the residents and businesses of the change via a new “door-knob” notice. If the work is delayed more than five days, the CONTRACTOR shall remove the signs and place re-dated signs two (2) days in advance of the work.
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6-2.1.2 Notification to the Public Agencies. The CONTRACTOR shall notify the following Agencies 48 hours prior to working in the area within the City of Pasadena unless otherwise noted:

City of South Pasadena (626) 403-7240
Attn: H. Ted Gerber, Public Works Director
City of South Pasadena (626) 460-6393
Attn: Anteneh Tesfaye, Deputy Public Works Director
City of South Pasadena, Public Works Water Division (213) 440-3543 Attn: Victor Magana, Water Operations Manager
City of South Pasadena, Public Works Operation Division (626) 403-7376 Attn: Catrina Peguero, Operations Manager
City of South Pasadena (626) 403-7375
Attn: Eddie Munoz, Streets Supervisor
Metropolitan Water District (526) 713-0348
Attn: Kevin Johansen, Water Systems Operations Group
AT&T Communications (626) 570-5454
OSP Engineering
Los Angeles County Sanitation Districts (310) 638-1161
Attn: Doug Walton
Los Angeles County Public Works Department (626) 458-3109 Construction Division
Attn: Angela George
Los Angeles County Public Works Department
Traffic & Lighting Division
Attn: Guita Shiek (626) 458-5905
Atten: Robery Gysel (626) 458-3122
SBC (626) 373-5960
Attn: Jack Wilson
Southern California Edison (626) 303-8405
Attn: Eddie Lopez
Southern California Gas Company (714) 634-3079
Spectrum (818) 407-3152
Underground Service Alert (Dig Alert) (800) 422-4133
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6-2.1.3 Parking Restrictions and Posting for Tow Away. No Parking signs, posted by the CONTRACTOR, shall be of heavy card stock and not less than 1.75 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words “Tow Away” and “No Parking” with a character height of not less than

2.75 inches and a stroke width of not less than 0.5 inches. The day, dated, and time of the particular restriction shall be printed or attached below the above-mentioned wording in characters of not less than 2.0 inches in height and 0.4 inches in stroke width. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.

Signs shall be mounted such that the wording “No Parking” are at an elevation at least three feet above the adjacent flowline. Signs may be tied with string to trees and power poles, taped to existing sign poles, or mounted to stakes or barricades as provided by the CONTRACTOR. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less along each side of the roadway.

Signs shall be posted and maintained by the CONTRACTOR for a period of 72 hours prior to the restrictions becoming effective. The CONTRACTOR may only post parking restrictions that are effective for the duration of the Work. Upon completion of the Work, the CONTRACTOR shall promptly and completely remove and dispose all signs, stakes, and barricades. The CONTRACTOR shall promptly reset or replace all damaged or defective signs.

The CONTRACTOR shall be fully responsible for the adequate removal of all parked cars. The CONTRACTOR shall coordinate the removal of all vehicles with the Sheriff Department. The CONTRACTOR shall notify the Sheriff Communications Center upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the CONTRACTOR shall notify the Sheriff Communications Center not less than two hours prior to the needed removal, stating the address nearest the parked vehicle, make, model, color and license number. The City shall not be responsible for any delay or additional costs associated with the removal of parked cars that obstruct the construction operation.

If a vehicle owner successfully contests a towing citation in court, and their citation is dismissed for causes related to the CONTRACTOR’s failure to perform the requirements of this section, the CONTRACTOR shall reimburse the City for the cost of any claims associated with the towing citation.

DEVIATIONS FROM THE REQUIREMENTS OF THIS SUBSECTION WILL BE PERMITTED ONLY ON PRIOR CONSENT OF THE ENGINEER.
6-2.1.4 Storage of Equipment and Materials in Public Streets. Construction materials shall not be stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment not installed or used in construction within 5 days after unloading shall be stored elsewhere by the CONTRACTOR at its expense unless authorized additional storage time.

Construction equipment shall not be stored at the Work site before its actual use on the Work nor for more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may be authorized by the Engineer.
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Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.
6-2.1.5 Street Closures, Detours, Barricades. The CONTRACTOR shall comply with all applicable State, County and City requirements for closure of streets. The CONTRACTOR shall provide barriers, guards, lights, signs, temporary bridges, flag persons, and watchpersons. The CONTRACTOR shall be responsible for compliance with additional public safety requirements which may arise. The CONTRACTOR shall furnish and install signs and warning devices and promptly remove them upon completion of the Work.

At least 48 hours in advance of closing, partially closing or reopening, any street, alley, or other public thoroughfare, the CONTRACTOR shall notify the Police, Fire, Traffic and Engineering Departments, and comply with their requirements. Deviations must first be approved in writing by the Engineer.

The CONTRACTOR shall secure approval, in advance, from authorities concerned for the use of any bridges proposed by it for public use. Temporary bridges shall be clearly posted as to load limit, with signs and posting conforming to current requirements covering “signs” as set forth in the Traffic Manual published by the California Department of Transportation. This manual shall also apply to the street closures, barricades, detours, lights, and other safety devices required.

All traffic control barricades, signs and devices used by the CONTRACTOR shall, as a minimum, conform to the latest edition of the “California Manual on Uniform Traffic Controls Devices” (“MUTCD”). Channelization devices shall be spaced no greater than fifty (50) feet apart. The CONTRACTOR shall take additional precautions as he/she may find necessary under the circumstances.

Should the CONTRACTOR fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the AGENCY will at its option place needed devices or engage a private firm to place and maintain said barricades, which will be charged to the CONTRACTOR directly.

Full street closures will not be allowed without City Council approval.

All costs involved in the CONTRACTOR’S prosecution of the Work shall be included in the Bid. 6-2.2 Daily Reports. The CONTRACTOR shall complete a Daily Report indicating manpower, work performed, major equipment used and on standby (itemized separately), subcontractors, and similar items involved in the performance of the Work. The Daily Report shall be completed on forms prepared by the CONTRACTOR and acceptable to the Engineer and shall be submitted to the City Inspector weekly.
6-3 TIME OF COMPLETION
6-3.1 General. Add the following:

The CONTRACTOR shall complete the Work within the time specified in B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE, or as modified by Change Order or agreement, after the Notice to Proceed.

Add the following:
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6-3.3 Working Day. A working day is any day within the period between the start of the Contract time as defined in 6-1.2 and the date provided for completion, or upon field acceptance by the Engineer for all work provided for in the Contract, whichever occurs first, other than:

1. Saturday,

2. Sunday,

3. any day designated as a holiday by the AGENCY,

4. any other day designated as a holiday in a Master Labor Agreement entered into by the CONTRACTOR or on behalf of the CONTRACTOR as an eligible member of a CONTRACTOR association,

5. any day the CONTRACTOR is prevented from working at the beginning of the workday for cause as defined in 6-4.1,

6. any day the CONTRACTOR is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as defined in 6-4.1.

The CONTRACTOR’s activities involving work which requires street closure, detours, and barricades shall be confined to the hours between 7:30 a.m. and 4:00 p.m. Monday through Friday.

In addition, the CONTRACTOR shall not perform any Work on Saturday, Sunday, or on AGENCY-designated holidays. AGENCY-designated holidays are listed in TABLE 1 – AGENCY-DESIGNATED HOLIDAYS below. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.

Deviations from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the CONTRACTOR. Service fees will be calculated at overtime rates including benefits, overhead, and travel time; and will be deducted from the amounts due the CONTRACTOR.

Failure of the CONTRACTOR to adhere to working day requirements will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine.

TABLE 1 – AGENCY-DESIGNATED HOLIDAYS
New Year’s Day (January 1*)
Martin Luther King, Jr. Day (3rd Monday in January)
President’s Day (3rd Monday in February)
Memorial Day (Last Monday in May)
Juneteenth (June 19*)
Independence Day (July 4*)
Labor Day (1st Monday in September)
Veteran’s Day (November 11*)
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Thanksgiving Day (4th Thursday in November)
Day after Thanksgiving (Friday after Thanksgiving Day)
Christmas Eve (December 24*)
Christmas Day (December 25*)
*If a holiday falls on a Saturday, the previous Friday shall be deemed the holiday. If a Holiday falls on a Sunday, the following Monday shall be deemed the holiday. The City shall close each year from December 25 to January 1. 6-3.4 Restrictions on closure of traffic lanes:

No contractual work shall be performed in the public Right-of-Way during the first week of school unless approved by the City Engineer.

A. All traffic lanes shall be open for public use on the days and at the times specified below, unless approved otherwise by the City Engineer:

1. Saturdays, Sundays and AGENCY designated holidays: from 12:01 a.m. to 11:59 p.m.

2. Fridays and any days preceding an AGENCY designated holiday: from 3:00 p.m. to 11:59 p.m.

3. Non-construction hours: all hours when the CONTRACTOR’s employees are not physically present at the construction site actively performing contract work.

B. On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one travel lane may be closed at any time during construction hours. During any lane closure, flashing arrow boards shall be used in accordance with the current version of the California MUTCD.

C. Traffic signals shall not be placed in flash operation during the hours that traffic lanes must be kept open as defined in Paragraph A. Under no circumstances shall traffic signal be placed in flash operation without prior approval from the Project Engineer. Traffic signal will be only placed in flash operation by City personnel.

CONTRACTOR shall contact the Project Engineer at least two (2) working days in advance to coordinate traffic signal service.
6-4 DELAYS AND EXTENSIONS OF TIME.
6-4.4 Written Notice and Report. Add the following:

Whenever the CONTRACTOR foresees any delay in the prosecution of the work, and in any event immediately upon the occurrence of any delay which the CONTRACTOR regards as unavoidable, he/she shall notify the Engineer in writing of the probability of the occurrence of such delay and 11 - 115
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its cause so that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if prevention is not possible, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues, and to what extent it will delay the prosecution and completion of the work. It will be concluded that any and all delays which have occurred in the prosecution and completion of the work have been avoidable delays, except such delays as shall have been called to the attention of the Engineer at the time of their occurrence and found by him/her to have been unavoidable. The CONTRACTOR shall make no claims for any delay not called to the attention of the Engineer at the time of its occurrence as an unavoidable delay.
6-7 TERMINATION OF THE CONTRACT FOR DEFAULT.
6-7.1 General. Add The following:

If the CONTRACTOR fails to begin delivery of material and equipment, to commence the Work within the time specified, to maintain the rate of delivery of material, to execute the Work in the manner and at such locations as specified, or fails to maintain the Work schedule which will insure the AGENCY’s interest, or, if the CONTRACTOR is not carrying out the intent of the Contract, the AGENCY may serve written notice upon the CONTRACTOR and the Surety on its Faithful Performance Bond demanding satisfactory compliance with the Contract. 6-9 LIQUIDATED DAMAGES. Add the following:

The CONTRACTOR agrees to forfeit and pay the AGENCY the amount of One Thousand Dollars ($1,000.00) per day for each and every day of unauthorized delay beyond the completion date, which shall be deducted from any monies due the CONTRACTOR. This payment shall be considered liquidated damages. CONTRACTOR agrees that such liquidated damages are reasonable under the circumstances existing at the time of execution of the contract, that such liquidated damages are to compensate AGENCY for losses that are difficult to measure and that such damages are not a penalty.

The AGENCY’s agreement to waive a specific time provision or to extend the time for performance shall not constitute a waiver of any other time provision contained in the Contract Documents.

Failure of the CONTRACTOR to complete performance promptly within the additional time authorized in a waiver or extension of time agreement shall constitute a material breach of this Contract entitling the AGENCY to terminate this agreement.

SECTION 7 - MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.1 General. Add the following:

The planimeter shall be considered an instrument of precision adapted to measurement of all areas. 7-3 PAYMENT
7-3.1 General. Add the following:

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accordance with the Plans and Specifications. Upon completion of construction, if the actual quantities show either an increase or decrease from the quantities given the Bid schedule, the Contract Unit Prices will prevail subject to the provisions of 7-3.5.1.

At the expiration of 35 calendar days from the date of acceptance of the Work by the board, or as prescribed by law, the amount deducted from the final estimate and retained by the AGENCY will be paid to the CONTRACTOR except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the Contract to be further retained.
7-3.2 Partial and Final Payment. Add the following:

From each progress estimate, 10 percent will be deducted and retained by the AGENCY, and the remainder less the amount of all previous payments will be paid. After 50 percent of the Work has been completed and if progress on the Work is satisfactory, the deduction to be made from remaining progress estimates and from the final estimate may be limited to $500 or 10 percent of the first half of total Contract amount, whichever is greater.

The closure date for period progress payments will be the twenty-fifth day of each month.

Authorization to pay is commonly received on the second Wednesday of the following month. The AGENCY requires four to six weeks to review all progress payments, issue payment checks, present progress payment to Council for approval, and release payment to CONTRACTOR.

However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the CONTRACTOR returns the control set of plans and specifications showing the as-built conditions.

The full five (5) percent retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
7-3.4 Mobilization. Add the following:

Mobilization shall conform to the provisions of Sections 7-3.4 of the Standard Specifications. This item shall also include any and all costs associated with demobilization at the time of project completion. The maximum price for this bid item shall not exceed 5 percent of the total contract price at the time of award.

PAYMENT
Payment for BID ITEM NO. 1 - MOBILIZATION shall be at the contract bid item price per lump sum (LS) and shall be payable as follows for each payment upon approval of the Public Works Director/City Engineer.
a) Payment of up to 50 percent of the contract lump sum bid price for mobilization at the first progress payment.
b) Payment to 75 percent of the contract lump sum bid price for mobilization when the monthly partial payment estimate of the total amount earned to date, not including the amount earned for mobilization, is 30 percent or more of the original contract amount. c) Payment to 100 percent of the contract lump sum bid price for mobilization when the monthly partial payment estimate of the total amount earned to date, not including the amount earned for mobilization, is 50 percent or more of the original contract amount. 11 - 117
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7-3.6 Stipulated Unit Prices. Add the following:

Stipulated Unit Prices are unit prices established by the AGENCY in the Contract Documents. 7-4 PAYMENT FOR EXTRA WORK.
7-4.1 General. Add The following:

New or unforeseen work will be classified as “extra work” when the Engineer determines that it is not covered by the Contract Unit Prices or stipulated unit prices. 7-4.2 Basis for Establishing Costs.

7.4.2.4 Other Items. Add the following:

Invoices covering all such items in detail shall be submitted with the request for payment. 7-5 PAYMENT FOR CHANGES REQUESTED BY THE CONTRACTOR. Add the following:

Changes in the Plans and Specifications, requested in writing by the CONTRACTOR, which do not materially affect the Work, and which are not detrimental to the Work or to the interests of the AGENCY, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the CONTRACTOR to demand acceptance of such changes.

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
8-6 BASIS OF PAYMENT. Substitute the following:

All costs incurred in furnishing, maintaining, servicing, and removing field officers, laboratories, or bathhouse facilities required at the project site shall be included in the bid item for furnishing such facilities. If such facilities are required by the Plans or Specifications and no bid item is provided in the proposal, the costs shall in included in other items for which bids are entered. Such costs incurred in connection with offices and laboratories at plants shall be borne by the plant owners.

The first progress payment will not be approved until all facilities are in place and fully comply with the Contract Documents.
(End of Section)
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SECTION G – SPECIAL PROVISIONS – PART 2 THROUGH 9

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
The following Special Provisions describe materials, methods of construction, and measurement and payment for items of work that are unique to the project. These provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control.

PART 2 – CONSTRUCTION MATERIALS
203-6 ASPHALT CONCRETE.
203-6.1 General. Add the following:

Asphalt Concrete (AC) for full depth AC repairs and slot paving, shall be Type C1-PG 64-10 or C2-PG 64-10 and shall be constructed using two lifts.

Asphalt Concrete (AC) for variable level course and overlay shall be Type C1-PG 64-10.

SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND

PAVEMENT MARKERS
See SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS AND

PAVEMENT MARKERS
PART 3 – CONSTRUCTION METHODS
300-2 UNCLASSIFIED EXCAVATION.
300-2.1 General. Add the following:

Unclassified excavation shall be defined as Clearing and Grubbing, and Unclassified Excavation conforming to section 300-1 and 300-2 of the Standard Specifications and shall consist of all excavation within the roadway limits required for construction of the proposed roadway surface, and shall include sawcut, removal and disposal of existing roadway section, bituminous pavement, concrete pavement, base materials, miscellaneous P.C.C. curb, gutter, concrete, median improvements, pavement reinforcing fabric/Petromat, abandoned culverts, irrigation improvements, plants, shrubs, root pruning and disposal of such items, and subgrade as shown on the plans and as required by the Engineer.

Unclassified excavation shall include all grading, shaping, excavation, compacting, subgrade preparation, consolidating or other work that is needed to establish the final profiles and subgrade for the miscellaneous P.C.C. and roadway improvements.
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All soils and materials are subject to testing by a Materials Laboratory approved by the Engineer.

Removal shall be done in accordance with Section 300-2 of the Standard Specifications and these Special Provisions.

Contractor shall scan the work area using a metal detector of adequate strength prior to any saw cutting, excavation or cold planing of the existing pavement. Contractor shall be responsible for locating and protecting manhole, water valve, utility access frames and covers, survey monuments, or other metal appurtenances buried below the existing pavement surface whether shown on the plans or not.

The Contractor shall call USA prior to excavation and shall “pothole” existing utilities that fall within the proposed pavement “dig-out” areas as necessary to determine their depth to avoid damaging said utilities.

Unclassified excavation shall include the removal of unclassified fill material encountered within the proposed roadway section. Unclassified fill may consist of broken concrete, broken asphalt pavement, brick rubble, roots, and debris.

All root pruning and tree removals to be performed must be coordinated with the City Arborist via the Public Works Operations Manager at (626) 403-7376, a minimum of 2 working days in advance of scheduled work. The Contractor shall not cut any roots or remove any trees without the prior consent of the City Arborist. General guidelines set forth by the City Arborist dictate root pruning no closer to the trunk than a distance equal to 3 times the trunk diameter of wellestablished rooted trees, and 5 times the trunk diameter of shallow rooted trees. The locations of existing trees where tree roots are expected to be encountered are shown on the plans.

All unclassified fill material found within the new roadway section shall be removed and paid in accordance with the bid item for unclassified excavation. If the unclassified fill material is encountered within the subgrade preparation area, the removal of said unclassified excavation shall be paid for at the unit price for over-excavation.
300-2.1.1 Requirements. Add the following:
a) Bituminous Pavement. Bituminous pavement shall be removed to neatly sawed edges. Saw cuts shall be to a minimum depth of 1-1/2 inches. Where only the surface of exiting bituminous pavement is to be removed, the method of removal shall be approved by the Engineer, and a minimum laying depth of 1 inch of new pavement material shall be provided at the join line.

Where bituminous pavement adjoins a trench, the edges adjacent to the trench shall be saw cut to neat straight lines before resurfacing to ensure that all areas to be resurfaced are accessible to the rollers used to compact the subgrade or paving materials. b) Concrete Pavement. Concrete pavement shall be removed to neatly sawed edges. Saw cuts shall be made to a minimum depth of 1-1/2 inches. If saw cut in concrete pavement falls within 3 feet of a construction joint, cold joint, expansion joint, or edge, the concrete shall be removed to the joint or edge. The edges of existing concrete pavement adjacent to trenches, where damaged subsequent to saw cutting of the pavement, shall again be saw cut to neat straight 11 - 120
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lines for the purpose of removing the damaged pavement areas. Such saw cuts shall be either parallel to the original saw cuts or shall be cut on an angle which departs from the original saw cut not more than 1 inch in each 6 inches.
c) Concrete Curb, Walk, Gutter, Cross gutters, Driveways, Access Ramps and Alley Intersections.

Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 1-1/2 inches. Concrete sidewalk, access ramp or driveway to be removed shall be neatly sawed in straight lines either parallel to the curb or at right angles to the alignment of the sidewalk.

No section to be replaced shall be smaller than 30 inches in either length or width. If the saw cut in sidewalk, access ramp, or driveway would fall within 30 inches of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except where the saw cut shall be made in and along the score mark. Curb and gutter shall be sawed to a depth of 1-1/2 inches on a neat line at right angles to the curb face.

Contractor shall protect and support in-place and intact all existing curb and gutter improvements to remain, during excavation and construction.

Any damage beyond the construction limit shall be repaired at the Contractor's expense per Section 7-9 of the Standard Specifications.
300-2.2.2 Wet Material. of the Standard Specifications is hereby deleted and replaced with the following:

If required excavated material is unsatisfactory for use as backfill solely because of high moisture content, the Contractor shall provide imported Crushed Miscellaneous Base backfill per the requirements of Subsection 306-1.3.7 of the Standard Specifications. If such high moisture content is not the result of any action on the part of the Contractor, or inaction in protecting the work during the course of the Contract, the imported backfill will be paid at the contract unit price bid per ton for CRUSHED MISCELLANEOUS BASE (OVER-EXCAVATION), based on weigh master’s certificates, and no additional compensation will be allowed.

Payment for the requirements of OVER-EXCAVATION, as directed and authorized by the Engineer, including all labor, tools, equipment and materials associated with excavation, removal, transportation and disposal of any excess material away from the project site, shall be included in the contract unit price bid per cubic yard, and no additional compensation will be allowed.

Otherwise, the work and material shall be at the expense of the Contractor.

It shall be the Contractor’s responsibility to remove and dispose of all excess material resulting from earthwork operations, including excavated native soils, P.C.C., asphalt pavement, aggregate base materials, pavement fabric and material of any character that is not suitable for use in fill or backfill. Any excess material not needed for the project shall be removed from the project by the Contractor and disposed of in compliance with local, state and federal regulations. 300-2.7 Selected Material. of the Standard Specifications is hereby deleted and replaced with the following:
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Selected materials encountered in the excavations within the project limits that meet the specifications for base material, trench bedding or backfill, topsoil or other specified materials shall be used as shown on the Plans, in the Specifications, or as directed by the Engineer. Topsoil excavated may be considered only for the purpose of backfilling areas to be planted. 300-2.8 Measurement. a) and b) of the Standard Specifications are hereby deleted and replaced with the following:
a) Excavating the roadway prism including bituminous and concrete pavement and public and private road approaches.
b) Excavating concrete curb, walk, gutters, cross gutters, driveways, access ramps, alley intersections and connections.
c) The measurements for the bid item for Unclassified Excavation shall include A.C. and P.C.C. pavement removal, subgrade excavation, sawcuts, removals and disposal of existing pavement sections, Portland cement concrete, pavement fabric/Petromat, abandoned concrete culverts, miscellaneous P.C.C. improvements, roots, and subgrade materials within the roadway prism.

Quantity measurement shall be based on field measured excavation areas of the removal areas as shown on the plans. No measurement shall be made for curb ramp, driveway, local depression, cross gutter, curb and gutter or sidewalk removals. 300-2.9 Payment. Add the following:

Payment for BID ITEM NO. 5 – UNCLASSIFIED EXCAVATION (8” DEPTH ROADWAY EXCAVATION FOR LOCALIZED REPAIRS) shall be included in the contract unit price bid per cubic yard (CY), and shall include all labor tools, equipment and materials required for sawcut, removal, and disposal of existing roadway section, bituminous pavement, concrete pavement, base materials, miscellaneous P.C.C. curb, gutter, concrete, pavement reinforcing fabric/petromat, abandoned concrete and/or steel culverts, irrigation improvements, plants, shrubs, root pruning, removal of existing base material and other excavation necessary to establish the finished subgrade elevations for the roadway improvements, as shown on the plans, complete in place, and as accepted by the Engineer. No additional compensation will be allowed therefore.

Full compensation for unclassified excavation required for miscellaneous P.C.C. concrete removals, such as curb and gutter, curb (only), driveways, cross gutter, sidewalk, ramps, etc., shall be included in the unit price bid for the various items of work being affected. No additional compensation will be allowed therefore. Quantity shall be the in-place volume of material removed—truck counts will not be allowed. No payment for over-excavation will be made unless specifically directed by the Engineer.
302-5 ASPHALT CONCRETE PAVEMENT.

Asphalt concrete shall conform to Section 302-5 of the Standard Specifications; Sub-grade preparation shall conform to Section 301-1 of the Standard Specifications, per Typical Sections and details as shown on the plans, and shall conform to the following:
302-5.1 General. Add the following:
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Asphalt Concrete (AC) for full depth AC repairs and slot paving, shall be Type C1-PG 64-10 or C2-PG 64-10 and shall be constructed using two lifts.

Asphalt Concrete (AC) for variable level course and overlay shall be Type C1-PG 64-10.

Finished surface of the new pavement at the edge of gutter shall be:
a) 1/4" higher than edge of gutter for streets without bike lanes, and b) Flush with edge of gutter for streets with bike lanes and within ADA path of travel and/or crosswalk areas.

The Contractor shall be responsible for maintaining location of and access to, all water gate valves during construction.

Prior to placing asphalt concrete, all existing surfaces shall be cleaned by air-blow, water and/or hand broom. All striping, markings and raised pavement markers shall be removed by grinding or by some other approved method before placing asphalt concrete surface course, and skin patching.

The surface shall be free of water, dust, and foreign materials before tack coat is applied.

Asphalt concrete shall be compacted to achieve at least 95 percent of the relative compaction.

The Contractor shall feather new asphalt concrete as required by the Engineer at join locations, to form a smooth transition with existing pavement.

All work shall be performed to the satisfaction of the Engineer. 302.5.4 Tack Coat. Add the following:

Initial or breakdown compaction shall consist of a minimum of three coverages of a layer of asphalt mixture. A pass shall be a movement of a roller in both directions over the same path. A coverage shall be as many passes as are necessary to cover the entire width being paved. Overlap between passes during any coverage made to insure compaction without displacement of material, in accordance with good rolling practice, shall be considered a part of the coverage being made and not a part of a subsequent coverage.

Each coverage shall be completed before subsequent coverages are started.

Pneumatic rollers shall not be used without prior approval of the Engineer. The top layer of each lane, once commenced, shall be placed without interruption. The Contractor shall roll the newly laid asphalt concrete in such a manner that will not create a joint between two passes; variations at joints shall be no greater than 1/8". If such joint exists, the Contractor shall be required to 11 - 123
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replace or repair that section as directed by the Engineer at no cost to the City. Six (6) inches of newly laid asphalt concrete to be joined by an adjacent pass shall not be rolled until adjacent pass has been laid.

At all locations where new asphalt concrete pavement is joining or overlaying existing asphalt pavement, the Contractor shall sawcut existing pavement to provide straight neat lines and transition last twenty (20) feet of new pavement to form a smooth transition with the existing pavement.
½” to 1½” AC leveling course shall conform to the provisions of Section 203 and 302 of the Standard Specifications and shall be constructed to the limits shown on the improvement plans made part of these specifications.

Asphalt concrete shall be thoroughly compacted by rolling. The number of rollers necessary will be established in accordance with Section 302-5.6.1 of the Greenbook Specifications. 302-5.6.2 Density and Smoothness. Add the following:

All compacted asphalt concrete shall have a relative compaction of not less than 95 percent in accordance with Section 302-5.6.2 of the Greenbook Specifications.

Rolling along a joint shall be such that the widest part of the roller is on the hot side of the joint.

Join lines between successive runs shall be within 5 inches of lane lines or a minimum of 12 feet outside of the outer most lane line.

The Contractor shall provide for adequate quality control measures to ensure that delivery of asphalt concrete shall be neither too slow nor too fast to prevent stopping of the paving operation and/or cooling of the asphalt concrete material. Material delivery scheduling and handling is critical to provide for optimum compaction opportunity and maximize ride quality performance.

Rock dust blotter material shall be required immediately after the completion of the “finish rolling” and prior to opening to traffic to prevent bleeding and tracking of the asphalt concrete material.
302-9.9 Payment. Add the following:

Payment for BID ITEM NO. 8 – ASPHALT CONCRETE (AC) LEVEL COURSE PAVEMENT (TYPE C1-PG 64-10) shall be at the contract unit price bid per ton (TON) based upon certified weigh master tickets. The unit price shall include all surface preparation, compaction, tack coat, and all labor, tools, equipment, materials, and incidentals required to complete the work. No additional compensation will be allowed.

Payment for BID ITEM NO. 10 – ASPHALT CONCRETE (AC) PAVEMENT (TYPE C1-PG 64-10 OR C2-PG 64-10) FOR FULL DEPTH REPAIRS shall be at the contract unit price bid per ton (TON) based upon certified weigh master tickets. The unit price shall include all surface preparation, compaction, tack coat, and all labor, tools, equipment materials, and incidentals required to complete the work. No additional compensation will be allowed. 11 - 124
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Payment for BID ITEM NO. 9 – ASPHALT CONCRETE (AC) OVERLAY PAVEMENT (TYPE C1-PG 64-10 OR C2-PG 64-10) shall be included in the contract unit price bid per ton (TON), based upon certified weigh master tickets. The unit price shall include all surface preparation, tack coat, rock dust blotter, labor, tools, equipment, materials, and incidentals required to complete the work. No additional compensation will be allowed. 303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS.
303-5.5.5 Alley Intersections, Access Ramps, and Driveways. Add the following:

The Contractor shall sawcut, remove, and dispose of existing improvements, and construct new driveway approach, including integral curb and gutter, conforming to the SPPWC Standard Plan No. 110-2, with driveway widths (W) and Driveway “X” as shown on the Plans, and as directed by the Engineer.

All related work shall conform to the provisions of Section 303-5 of the Standard Specifications, the Plans and these Specifications.

Concrete shall be Class 520-C-2500.

Asphalt Concrete for slot paving or driveway transitions on private properties shall be Type B PG 64-10, conforming to the requirements of Section 302-5 of the Standard Specifications; Sub-grade preparation shall conform to Section 301-1 of the Standard Specifications, and of these Technical Provisions. Contractor shall obtain written approval from the property owner prior to start of any construction, if required on private property.

The Contractor shall sawcut and remove existing asphalt concrete or existing concrete driveway approach and sidewalk at locations shown in Appendix E of these Specifications, where encountered for constructing new driveway approach. The remaining asphalt or concrete pavement adjacent to new driveway approach shall be protected in-place and intact. Any damage caused by the Contractor shall be replaced at no cost to the City.

All removals shall be to the nearest existing score lines. Contractor shall walk the job with the City Inspector to mark removal limits prior to commencing work. All new score lines shall be tooled and spacing should match existing.

One foot (1’) slot patch at the back of the driveway approach adjacent to existing asphalt concrete driveway shall be replaced as required with a structural section of 6” AC over 6” CMB.

The Contractor may also be directed by the Engineer to sawcut and remove existing improvements and construct four inch (4”) concrete over four inch (4”) CMB in parkway areas (adjoining to driveway areas) or beyond public right-of-way to match existing improvements.

New improvements shall be constructed to grades indicated on the plans and in such a manner as to match existing improvements and field condition with proper grade to form a safe and smooth riding surface.
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The Contractor shall be responsible to oversee the curing of all concrete improvements to prevent graffiti damage or other unauthorized markings in new concrete surfaces. Any concrete surface deemed unacceptable to the Engineer, shall be replaced by the Contractor at no cost to the City.

Damage to any existing improvements shall be remedied by sawcutting, removal and reconstruction at the Contractor’s expense and to the satisfaction of the Engineer. Removals, relocations, and/or adjustments not covered by a separate bid item but necessary for the proposed concrete construction shall be included in the unit price bid for the various items of work involved.

The Contractor shall maintain safe access to all residents/ business establishment at all times throughout the duration of the contract. The only permitted interruption to access will be during placement of concrete. No establishment shall be denied access more than one day at a time.

Contractor shall install steel plates after finishing the concrete, to provide access during the cure period. The Contractor shall pour new P.C.C. improvements in such a fashion as not to interrupt the access to residences near the job site.

Should a driveway be excavated at the end of a workday, the Contractor shall provide a temporary access ramp to residences/businesses. The temporary access ramp shall be removed by the Contractor on the following day so that driveway construction can be completed. Access to building over newly placed ramp shall be provided the day following the placement of ramp. New ramp shall be protected by the Contractor with the use of materials such as roofing paper, plywood, or other means approved by the Engineer. The cost for the placement of the temporary ramp/plate, and its removal shall be included in the unit cost bid for the various items of work involved, and no additional compensation will be allowed therefore.

All root pruning to be performed must be coordinated with the City Arborist via the Public Works Operations Manager at (626) 402-7376, a minimum of 2 working days in advance of scheduled work. The Contractor shall not cut any roots without the prior consent of the City Arborist.

General guidelines set forth by the City Arborist dictate root pruning no closer to the trunk than a distance equal to 3 times the trunk diameter of well-established rooted trees, and 5 times the trunk diameter of shallow rooted trees. The locations of existing trees where tree roots are expected to be encountered are shown on the plans.
303-5.5.5.1 Detectable Warning Surface on Existing Ramps.

For all retrofit installations of detectable warning surfaces on existing curb ramps, the detectable warning surface required shall be SURFACE MOUNT/RETROFIT DETECTABLE WARNING SURFACE manufactured by ARMORCAST PRODUCTS, 13230 Saticoy Street, North Hollywood, CA 91605, Tel: (818) 982-3600, Fax: (818) 982-7742, [email protected], or approved equal.

The color of the detectable warning surface shall be RED BRICK or approved equal, or as directed by the Engineer.

The detectable warning surface shall be installed across the entire width of the bottom of the passageway ramp, and shall conform to ADA Requirements and Caltrans Standard Plan A88A, as directed by the Engineer.
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The detectable warning surface shall be installed in accordance with the manufacturer’s recommendations and instructions; and the manufacturer shall provide a minimum 5-year warranty, guaranteeing replacement when there is a defect in the dome shape, color fastness, sound on cane acoustic quality, or deterioration of the detectable warning surface. The warranty period shall commence on the date of acceptance.

Any existing improvements damaged by the Contractor’s operations shall be replaced in kind at the Contractor’s expense and no additional compensation will be allowed therefore.

Payment for BID ITEM NO. 14 – FURNISH AND INSTALL DETECTABLE WARNING SURFACE ON EXISTING RAMPS shall be at the contract unit price bid per each (EA) detectable warning surface constructed in place, and shall include full compensation for all labor, materials, tools, equipment, warranty, and incidentals necessary to complete the work involved, complete, in place, and accepted. No additional compensation will be allowed therefore. 303-5.1.2 Curb. Add the following:

The Contractor shall sawcut, remove, and reconstruct curb and gutter conforming to the SPPWC Standard Plan No. 120-2. Curb and gutter shall be Type A2-8, or A1-8, in conformance with all applicable sections of the Greenbook. Subgrade under all new curb and curb and gutter shall be compacted to 95 percent relative density. All roots and stumps shall be removed and/or ground to six (6) inches below sub-grade.

The concrete class shall be 520-C-2500.

The work shall include replacement or relocation of any damaged irrigation lines and sprinkler heads to a condition equal to existing; and replacement of any grass damaged as a result of the construction operations with sod.

Weakened plane joints are required every ten (10) feet. Transitional curb or curb and gutter shall be five (5) feet from one type to the other. No construction joints will be permitted.

The removal of the curb or curb and gutter shall not result in any damage to adjacent sidewalk, driveway approach or other improvements unless indicated on the plans. The top of curb elevations for the proposed curb and gutter shall match the existing top of curb elevations unless otherwise indicated on the plans. Any damage to adjacent improvements will be repaired at the Contractor’s expense.

Where existing red curb is removed and reconstructed, the Contractor shall paint the newly constructed curb (the curb face and top of curb) red. The paint material shall be water-base and shall be Pervo Paint, Red Curb Paint #3123 or approved equal. Locations and lengths of red curb shall match existing locations and lengths as shown on the plans.

Should the Contractor request and obtain permission to use admixtures for his own benefit, he shall furnish such admixtures and incorporate then in the concrete mixture at his expense, and no additional compensation will be allowed therefore.
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Should the Engineer direct the Contractor to incorporate any admixtures in the concrete when their use is not required by these specifications, furnishing the admixtures and adding them to the concrete will be paid for as Extra Work as provided in Subsection 3-3, as amended by these Special Provisions.
303-5.5.3 Walk. Add the following:

1. Construction of 4" Concrete Sidewalk:

The Contractor shall construct new Portland cement concrete sidewalk conforming to the Standard Specifications and SPPWC Standard Plan No. 112-2, with lines and grades to meet existing.

Concrete shall be Class 520-C-2500
The Contractor may be directed to construct new concrete walkways or steps in landscaped areas and on private properties, where required.

The Contractor shall sawcut and remove existing asphalt concrete or existing concrete sidewalk within construction limits where encountered for constructing new sidewalk. The remaining asphalt or concrete pavement adjacent to new sidewalk shall be protected in-place and intact. Any damage caused by the Contractor shall be replaced at no cost to the City.

One foot (1’) slot patch at the back of the sidewalk adjacent to existing asphalt concrete driveway shall be replaced as required with a structural section of 6” AC over 6” CMB.

The Contractor may also be directed by the Engineer to sawcut and remove existing improvements and construct four inch (4”) concrete over four inch (4”) CMB in parkway areas (adjoining to sidewalk areas) or beyond public right-of-way to match existing improvements.

The Contractor shall protect all existing drainage pipes and structures, and other existing improvements not designated to be removed, in-place and intact.

At all times the Contractor shall provide a safe and walkable temporary sidewalk with a minimum width of forty-eight inch (48") clearance adjoining excavated areas within parkway limits for wheelchair and pedestrians to travel around construction areas. If such clearance is not possible, barricading, plating, filling, or other measures shall be required.

2. Unclassified Excavation:

The unclassified excavation shall consist of all excavation for the construction of sidewalk. The Contractor shall also cut and remove any tree roots encountered within construction limit to at least six (6) inches below the subgrade.
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Contractor shall protect and support in-place and intact all existing curb drain lines during excavation and construction.

3. Irrigation Lines and Sprinkler Heads:

The Contractor shall furnish and install all new pipe size to match existing but no less than ½” schedule 40, PVC pipe to tie into existing pipes, new sprinkler heads equal to or better than existing, and all appurtenances. All work shall conform to Sections 212-2 and 308-5 of the Standard Specifications and as directed by the Engineer.

Any damage beyond the construction limit shall be repaired at the Contractor's expense per Section 7-9 of the Standard Specifications.

The Contractor shall cut interfering portions of existing irrigation lines and cap all ends for future reconnection.

The Contractor shall modify, relocate or replace and/or extend all encountered irrigation lines or sprinkler heads so as to give full coverage to landscape area.

All repair and replacement of the irrigation system shall be done within five (5) days or sooner after disconnection. During disconnection period of existing irrigation systems, the Contractor shall maintain the existing grass, trees, shrubs, and other existing landscape in a live condition with temporary irrigation system and/or shall water the landscaped areas by hand. Homeowner's water supply shall not be used without written consent from each homeowner.

As determined in the field by the Engineer, the Contractor may be directed to extend the existing sprinkler system or place a P.V.C. sleeve into the landscaped area between the curb and sidewalk and other locations as necessary.

Prior to accepting work, the Contractor must turn the system on, and it must work properly in the presence of and to the satisfaction of the Engineer and property owner. The Contractor, at no cost to the City, shall replace any damaged and dead grass or landscaping beyond construction limits resulting from Contractor’s operation or insufficient water supplies.

4. Sod and Modified Class "A" Topsoil:

The Contractor shall furnish and place Modified Class "A" Topsoil and new sod in accordance with Section 212-1 and Section 308 of the Standard Specifications for parkways and behind the right-of-way areas. The limits of sodding shall be as indicated in this specification.

During construction, the Contractor shall protect and support existing irrigation lines and sprinkler heads in place and intact. The Contractor shall adjust them to the proper level if necessary.

Prior to performing any landscaping work, Contractor shall place a 4-inch (4”) thick imported Modified Class "A" Topsoil for the top layer of landscaping area. 11 - 129
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The Modified Class "A" Topsoil shall consist of 80% content of Class "A" Topsoil per the Standard Specifications and 20% content of processed wood product of type "I" organic soil amendment per the Standard Specifications.

The Contractor shall place new sod in the areas adjoining the newly constructed concrete improvements that were disturbed by his/her operations.

The Contractor shall also place new sod for filled and regraded areas. The Contractor may be directed by the Engineer to sod other areas as necessary in conformance with these Specifications.

The Contractor shall select the type of new sod that matches or most matches the existing sod, or as directed by the Engineer.

Upon the completion of the removal of existing concrete improvements for which no replacement is required, the Contractor shall backfill the void with Modified Class "A" Topsoil for placing new sod as directed in those respective bid items.

5. Miscellaneous Clearing and Grubbing:

The Contractor shall trim all encountered bushes, hedges, plants, and vegetation having diameters equal to or less than six inches (6”) measured at eighteen inches (18”) above adjacent top of curb within construction limits, as directed by the Engineer. All roots and stumps shall be removed and/or ground to six inches (6”) below subgrade. Upon completion of trimming, all debris shall be cleared from the site.

6. Regrading:

Some areas adjoining to new sidewalk will be lower or higher than new sidewalk grade. At these locations the Contractor shall be required to regrade the area to a slope of 3:1 max. from the edge of the new sidewalk to meet existing ground.

The Contractor may be directed to regrade beyond the above ratio where necessary. Also, the Contractor shall fill all low areas to meet new or existing grade by using uncontaminated project excavation materials.

All regraded or filled areas shall receive four inch (4”) thick Modified Class "A" Topsoil for placing new sod to match existing; therefore, the Contractor shall fill or excavate those areas accordingly. Sod shall be placed only where sod exists prior to cut and fill.

7. Root Pruning:

General guidelines set forth by the City Arborist dictate root pruning no closer to the trunk than a distance equal to 3 times the trunk diameter of well-established rooted trees, and 5 times the trunk diameter of shallow rooted trees. The locations of existing trees where tree roots are expected to be encountered are shown on the plans.
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8. Concrete Work Schedule:

The Contractor shall schedule and conduct all work such that the time between the demolition and reconstruction of the sidewalk shall be limited to five (5) working days for residential areas and three (3) working days for business areas. Sidewalks shall not remain demolished over any weekend or holiday period without consent from the Engineer. 303-8.9 Measurement. Remove section.
303-8.10 Payment and Measurement. Add the following:

Payment for BID ITEM NO. 11 – SAWCUT & REMOVE EXISTING AND CONSTRUCT NEW PCC CURB & GUTTER PER SPPWC STD. PLAN NO. 120-2, TYPE A2-8 shall be per the unit price bid per lineal foot (LF) and shall include all labor, materials and equipment necessary for sawcut, removal & disposal of existing improvements, root removal, subgrade preparation, forms, P.C.C. improvements, expansion joints and details, finishing, curing, painting red curbs, backfilling behind curb and gutter, restoring form areas, replacement of all existing landscape planting damaged by construction with plants and/or sod, as directed by the Engineer, restoring irrigation improvements damaged by construction and all other work required to complete the work. New curb and gutter shall be constructed to provide proper flow line with existing improvements. Curb height shall vary as necessary to join existing improvements.

Transitional curb and gutter shall be five (5’) feet from one type to the other. Weakened plane joints are required every ten (10) feet. No additional compensation will be allowed.

Payment for BID ITEM NO. 12 – SAWCUT & REMOVE EXISTING AND CONSTRUCT NEW PCC CURB PER SPPWC STD. PLAN NO. 120-2, TYPE A1-8 (VARIABLE CURB FACE), shall be per the unit price bid per lineal foot (LF) and shall include all labor, materials and equipment necessary for sawcut, removal & disposal of existing improvements, root removal, subgrade preparation, forms, P.C.C. improvements, expansion joints and details, finishing, curing, painting red curbs, backfilling behind curb and gutter, restoring form areas, replacement of all existing landscape planting damaged by construction with plants and/or sod, as directed by the Engineer, restoring irrigation improvements damaged by construction and all other work required to complete the work. New curb and gutter shall be constructed to provide proper flow line with existing improvements. Curb height shall vary as necessary to join existing improvements.

Transitional curb and gutter shall be five (5’) feet from one type to the other. Weakened plane joints are required every ten (10) feet. No additional compensation will be allowed.

Payment for BID ITEM NO. 13 – SAWCUT & REMOVE EXISTING AND CONSTRUCT NEW 4” PCC SIDEWALK PER SPPWC STD. PLAN NO. 112-2 shall be at the contract bid item price per square foot (SF) and shall include full compensation for all labor, materials, tools, equipment, and incidentals necessary to do all the work involved thereof, complete, in place, and accepted. Payment for the preceding requirements shall include:

1. Removing existing concrete sidewalk at parkway repair locations, sawcutting, clearing and grubbing, unclassified excavation, and 4" Portland cement concrete construction.

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material for pipe trench, and all miscellaneous materials for proper installation and for construction of complete sprinkler systems.

3. Furnishing and placing Modified Class "A" Topsoil and new sod.

4. Performing Miscellaneous clearing and grubbing.

5. Re-grading the areas behind the new sidewalk as stated herein.

6. Removing and replacing existing PCC improvements in the parkway or behind R.O.W. at the marked limits or as directed by the Engineer in the field.

7. Adjusting water meter boxes and pull boxes, including conduits (if required), to finished grade.

8. Protecting in-place the existing mail boxes or installing new posts and reattach.

9. Grinding existing stumps only (if trees were previously removed by others).

10. Removing miscellaneous parkway concrete, and replacing with modified class “A” topsoil.

11. Providing one foot (1’) wide AC slot patch (4”AC/4”CMB) paving behind sidewalk adjacent to asphalt concrete driveways at required locations.

12. Tree root pruning as directed and approved by the City Arborist.

No additional compensation will be allowed.

Payment for BID ITEM NO. 15 – SAWCUT & REMOVE EXISTING AND CONSTRUCT NEW 6” PCC DRIVEWAY PER SPPWC STD. PLAN NO. 110-2 (TYPE & SIZE PER PLAN), shall be at the contract bid item price per square foot (SF) and shall include, sawcutting, removal and disposal of existing concrete improvements, unclassified excavation, root pruning as directed by the City Arborist, subgrade preparation, compaction, slot paving, sawcut for control joints and new PCC concrete driveway approach and integral curb and gutter, driveway transitions onto private property, and all other work as required to complete the work. No additional compensation will be allowed.

SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS AND

PAVEMENT MARKERS

GENERAL
The Standard Specifications, State of California, Department of Transportation, Division of Highways (2023 edition), Sections 81, 82, and 84 shall be used for all the work specified in these sections.

All signing and striping shall conform to the current version of the California Manual on Uniform Traffic Control Devices (CA MUTCD).
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All conflicting striping and pavement marking shall be removed per Cal/OSHA Standards Rules.

Contractor shall completely install the cat-track/layout of the proposed striping and contact Traffic Engineering within 24 hours. The City Traffic Engineer and/or the designee will review and approve the cat-track/layout of the proposed striping in five (5) working days after the Contractor’s notification. The final installation of the pavement striping and markings shall be completed by the Contractor within 72 hours after receiving the City Traffic Engineer’s and/or the designee’s approval of the cat-track/layout of the proposed striping.

All Pavement Striping and Marking shall be Thermoplastic. All White and Yellow longitudinal pavement stripe/markings shall be done with Long Ribbon Striper.

Green bike lane pavement markings shall be Ennis Flint PreMark Bike Lane Green Pavement Marking with Vizigrip or City approved equal.

The cost of furnishing and installing signs, stripes, and markings, including mounting provisions, and all incidentals shall be considered included in the Contract lump sum price bid for BID ITEM NO. 24 – TRAFFIC SIGNING, THERMOPLASTIC STRIPING, MARKINGS & RAISED PAVEMENT MARKERS.

SECTION 81 – MISCELLANEOUS TRAFFIC CONTROL DEVICES
Section 81 of the California Standard Specifications with the following additions shall apply:

Description
The work to be done shall consist of furnishing and placing pavement markers, of the types designated, as shown on the plans or where directed by the Engineer.

Type B (Blue) - Reflective, two-way blue markers shall be installed as directed by the Engineer in line to each fire hydrant.

Type of Pavement Markers
The type of pavement markers to be supplied and installed for this project shall be:

Type A: Non-Reflective, White
Type B: Blue-Reflective, Two-Way Blue
Type D: Reflective, Two-Way Yellow
Type G: Reflective, One-Way Clear
Sampling, Tolerances and Packaging
The testing requirements shall be amended as follows:

1. In lieu of physical testing in the manner of and as prescribed by these Sections, the Contractor shall submit to the Engineer a certification provided by the Supplier that the 11 - 133
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reflective pavement markers are in conformance to the requirements of these Sections of the Standard Specifications.

Placement

1. The pavement markers shall be cemented to the pavement with Bitumen Marker adhesive, including area where the markers are protected from all traffic.

2. Pavement markers will be placed on a line established by the Engineer. The line will be the painted channelization placed on the street after the completion of the pavement work. Markers shall be placed a minimum of 14 days after surface course of asphalt concrete pavement has been placed.

All additional work necessary to establish lines for the markers shall be performed by the Contractor, including correction of minor irregularities in the line established by the Engineer.

3. The Contractor shall, at the time of preconstruction meeting, be prepared to submit to the Engineer a schedule of values for the lump sum work for Bid Item No. 24, and an implementation plan for the marker installation, for review and approval. The plan shall include, but not be limited to, the days and hours that the markers will be installed, and any lane closures proposed by the Contractor for the marker installation. If lane closures and/or traffic detouring is proposed, a schematic drawing denoting method and signing shall accompany the implementation plan.

Payment
Payment of the requirements of BID ITEM NO. 24 – TRAFFIC SIGNING, THERMOPLASTIC STRIPING, MARKINGS & RAISED PAVEMENT MARKERS, shall be included in the Contract LUMP SUM (LS) price bid, and shall include full compensation for all labor, tools, materials, equipment and incidentals required to complete the work, complete in place, including furnishing and placing pavement markers, including Type B (blue) pavement markers, adhesives, thermoplastic striping and markings, red curb painting, new signs and posts, as shown on the plans and specified in the Specifications and these Special Provisions, and as directed by the Engineer. No additional compensation shall be allowed. The Contractor shall submit a schedule of values for the lump sum work at the preconstruction meeting.

SECTION 84 - MARKINGS
Section 84 of the California State Standard Specifications with the following additions shall apply:

All traffic striping, markings, and all other directional information that is eliminated due to construction shall be repainted and/or replaced by the Contractor as directed by the Engineer.

Temporary or alterations to the existing traffic striping and markings shall be removed by wet sandblasting (or by other approved methods) when they are no longer required.

All existing traffic striping and markings which will conflict with the new traffic striping and markings shall be removed by wet sandblasting (or by other approved methods). (See Section 84-

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Traffic striping and markings plan shall supersede the "California State Standard Specifications." All other striping, pavement markers, and curb markings not designated on the plans shall be done in accordance with the "2018 California State Standard Specifications." Layout, Alignment and Spotting
A minimum of 48 hours prior to permanent application, the layout spotted in advance shall be approved by the Engineer. All new traffic striping shall join existing traffic striping.

Application (Traffic Striping)
Traffic stripes shall be applied in accordance with the requirements specified for applying traffic stripes, pavement markings, and legends.

Measurement and Payment
In addition to items specified in the California State Standard Specifications, all costs for temporary pavement painting and detour traffic control for the convenience of the Contractor, including costs for the removal by wet sandblasting of existing and/or temporary markings that conflict with final traffic markings shall be included in various items that requires the work and no additional payment will be made to the Contractor.

The traffic striping and markings shall include any additional traffic striping required to join existing traffic striping, placement of all raised pavement markers including blue pavement markers for fire hydrant locations.

Stencils
Stencils and the use thereof shall conform to the following requirements:

All Stenciling shall match City of South Pasadena stencils.

Working Hours and Lane Closure Instructions
Street painting to include lines, legends, cross walks, and all associated preparatory and protective activity and devices shall be allowed only during 9:00 a.m. to 4:00 p.m., except for the following special restrictions, unless otherwise approved or directed by the Engineer:

Legend painting of major and primary arterial streets (three thru travel lanes) shall allow for two (2) thru lanes in each direction to remain open at all times.

Legend painting on primary and secondary arterial streets (two thru travel lanes) shall allow for one (1) thru travel lane in each direction to remain open at all times.

All single left turn lane closures for legend painting shall be properly signed for "NO LEFT TURN".

All dual left turn lane closures shall allow for one lane to remain open at all times.

Remove Traffic Stripes and Pavement Markings
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This section is modified as follows:

Traffic stripes and pavement markings shall be removed to the fullest extent possible from pavement by wet sandblasting. Sand deposited on pavement as markings are removed shall be cleaned up by a street sweeper, all sidewalk areas shall be kept clean of all removal sand that accumulates and might interfere with or constitute a hazard to vehicular traffic or pedestrian travel.

Payment for the requirements of Sandblasting Conflicting Traffic Striping including all labor, materials, and equipment necessary to complete the work shall be included in the contract lump sum price bid for BID ITEM NO. 24 – TRAFFIC SIGNING, THERMOPLASTIC STRIPING, MARKINGS & RAISED PAVEMENT MARKERS, and no additional compensation will be allowed.

Payment
Payment of the requirements of traffic signing, thermoplastic striping, markings & raised pavement markers, shall be included in the Contract LUMP SUM (LS) price bid, and shall include full compensation for all labor, tools, materials, equipment and incidentals required to complete the work, complete in place, including furnishing and placing pavement markers, including Type B (blue) pavement markers, adhesives, thermoplastic striping and markings, red curb painting, new signs and posts, as shown on the plans and specified in the Specifications and these Special Provisions, and as directed by the Engineer. No additional compensation shall be allowed. The Contractor shall submit a schedule of values for the lump sum work at the preconstruction meeting.

PART 4 - EXISTING IMPROVEMENTS
SECTION 403 – MANHOLE ADJUSTMENT AND RECONSTRUCTION
403-1 GENERAL. Add the following:

Adjust Water Valve Frame & Cover to Grade:

Contractor shall adjust existing water valve frame and covers to grade in conformance to the provisions of section 403 of the Standard Specifications, and the following additions and revisions, where shown on the plans or as required by the Engineer.

Water valves shall be protected in place and shall be accessible at all times during construction.

Valve covers shall be marked as to their location by the Contractor prior to the placement of the pavement. The Contractor shall furnish new valve cans if existing cans are damaged during operation. Existing covers shall be replaced with new covers which shall be adjusted to new pavement grade 48 hours after paving operation.

Contractor shall notify the City of South Pasadena Water Department, forty-eight hours prior to beginning work. All work adjusting City water valve cans and covers to grade shall be performed by the Contractor and inspected and approved by the City of South Pasadena Water Department.

Valve boxes shall be checked with a valve key for proper operation.

The Contractor shall be responsible for maintaining location of, and access to, all water line gate valves during construction operations. The Contractor may salvage and utilize all existing caps or 11 - 136
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sleeves, but shall be required to furnish all sleeve extensions. Any lost caps or sleeves shall be replaced by the Contractor at his cost.

All existing broken water sleeves shall be removed and replaced by the Contractor who shall contact the City Water Department to pick up new sleeves for replacement.

Adjust Manhole Frame & Cover to Grade:

Adjust manhole frame and cover to grade shall conform to Section 302-5 and 403 of the Standard Specifications, where shown on the plans or as required by the Engineer. Adjustment to grade of sewer manholes shall conform to SPPWC Standard Plan No. 205-3.

Adjustment to grade of Los Angeles County storm drain manholes shall conform to Los Angeles County Flood Control District (LACFCD) standards and specifications. Contractor shall prepare, process, pay all fees, and obtain a flood permit from LACFCD for adjustment of their manholes (see Appendix B).

Adjustment to grade of Los Angeles County sewer manholes shall conform to Los Angeles County Sanitation District (LACSD) standards and specifications (see Appendix B).

Work shall include the removal or furnishing of grade rings as necessary to adjust the manhole to grade.

To Subsection 403-3, "MANHOLES IN ASPHALT CONCRETE PAVEMENT," add the following:

Delete Paragraph 4 and add:

The method of adjusting manholes in areas of reconstruction shall be as follows:

1. Upon completion of roadway construction, circular holes shall be cut where the manholes exist. The diameter of the circular hole shall be at least 24-inches larger than the O.D. of the manhole.

2. The manholes shall then be raised or lowered to the finished pavement. The manhole frame and cover shall be suitably blocked and grouted in-place to the satisfaction of the Engineer.

3. A concrete collar shall be poured around the manhole to 3-inches below finished pavement grade. Said concrete collar shall have a minimum depth of 8-inches and be placed over 4-inches CMB thoroughly compacted to a minimum relative compaction of 95 percent.

4. After the concrete has cured sufficiently, a tack coat shall be applied and a minimum of 3” of asphalt concrete hot mix Type C2 PG 64-10 shall be placed to finished pavement grade.

Portland cement class shall be 560-C-3250 as specified in Section 201 of the Greenbook.

Contractor shall notify the Metropolitan Water District (MWD), Los Angeles County Sanitation District (LACSD) and Los Angeles County Flood Control District (LACFCD) for coordination of manhole adjustment of their facilities at least two working days prior to beginning work.

The Contractor shall exercise care so that surface materials such as rocks, dirt and debris do not enter sewer or storm drain lines.
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All manholes shall be thoroughly cleaned and any construction debris removed which may have entered the manhole due to the Contractor's operations. 403-5 PAYMENT. Add the following:

Adjust Water Valve Frame & Cover to Grade:

Payment for BID ITEM NO. 16 – ADJUST WATER VALVE FRAME & COVER TO GRADE shall be at the contract bid item price per each (EA) existing valve (including replacement frame and/or cover) adjusted to grade, and shall include full compensation for removal, salvage and disposal of existing improvements, providing all labor, tools, equipment, materials and incidentals necessary for doing the work in compliance with the applicable standards. No additional compensation shall be allowed.

Adjust Manhole Frame & Cover to Grade:

Payment for BID ITEM NO. 17 – ADJUST MANHOLE FRAME & COVER TO GRADE shall be at the contract bid item price per each (EA) and shall include full compensation for providing all labor, tools, equipment, materials and incidentals necessary for doing the work in compliance with the applicable standards. No additional compensation shall be allowed.

SECTION 404 – COLD MILLING
404-1 General.

Cold Planing (Cold Milling) shall conform to the provisions of Section 404 of the Standard Specifications and shall be performed as required per Typical Sections and details shown on the Plans, or as directed by the Engineer. Traverse join lines at the curb returns shall be sawcut as specified in Subsection 300-1.3.2 of the SSPWC.

Residue from cold planing AC and/or PCC pavement or grinding of existing gutter shall not be permitted to flow or travel into gutters, onto adjacent street surfaces or parkways. All residues shall be completely removed by an acceptable or approved automated sweeper and disposed of the same day of the planing and/or grinding. All materials to be removed as indicated on the plans shall be disposed of outside of right-of-way at a legal dump site as specified in Subsections 300-1.3.1 of SSPWC.
404-12 Payment. Add the following:

Payment for BID ITEM NO. 6 – FULL WIDTH COLD PLANE EXISTING AC PAVEMENT and BID ITEM NO. 7 – 12’ WIDE VARIABLE DEPTH (2” MAX) COLD PLANE EXISTING AC PAVEMENT shall be at the contract bid item price per square foot (SF), including removal and disposal of petromat/pavement reinforcing fabric, and disposal of residue, asphalt concrete surfacing, hauling, furnishing the asphalt concrete for and constructing, maintaining, removing, and disposing of temporary asphalt concrete tapers as specified in these special provisions and as directed by the Engineer, and all labor, tools, equipment and materials required to complete the work per the details shown on the plans, complete in place and as accepted by the Engineer. The quantity to be paid for will be the actual area of surface cold planed, irrespective of number for passes required to obtain the depth shown on the plans.

No additional compensation shall be allowed.
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PART 6 – TEMPORARY TRAFFIC CONTROL
601-1 GENERAL. Add the following:

The Contractor shall provide all traffic controls necessary to provide for the safe and expeditious movement of traffic, motorized and non-motorized (including pedestrian traffic), through the construction zones, as well as those necessary to provide for the safety of the work force performing the construction per the Traffic Control Plans included in the project drawings. Two dedicated flagmen will be required at intersections where shown on the plans and whenever at least one lane of traffic cannot be maintained simultaneously in both directions of travel, as directed by the Engineer. Access to businesses and residences must be maintained at all times.

The Contractor shall provide adequate pedestrian and vehicular traffic controls for the duration of the work in accordance with the Contract Documents including Subsection 7-10 of the SSPWC, the Work Area Traffic Control Handbook (WATCH), Caltrans’ Manual of Traffic Controls for Construction and Maintenance Work Zones (latest edition, Chapter 5 of the Traffic Manual, hereafter “Manual of Traffic Controls”) and the City. The Contractor may obtain the Manual of Traffic Controls from Caltrans District 7, 120 South Spring Street, Los Angeles, California.

The Contractor shall include any temporary pavement necessary for the safe and expeditious movement of traffic at no additional charge.
601-3.5 Signs and Signage.

The Caltrans Standard Specifications (2023 edition), Sections 82 shall be used for all the work specified in these sections.

All signing and striping shall conform to the current version of the California Manual on Uniform Traffic Control Devices (CA MUTCD).

All conflicting striping and pavement marking shall be removed per Cal/OSHA Standards Rules.

SECTION 82 – SIGNS AND MARKERS
Section 82 of the California State Standard Specifications with the following additions shall apply:

In addition to those items in California Stare Standard Specifications, payment for relocating existing traffic signs and constructing new traffic signs and posts shall be included in the contract lump sum price bid for BID ITEM NO. 24 – TRAFFIC SIGNING, THERMOPLASTIC STRIPING, MARKINGS & RAISED PAVEMENT MARKERS, and no additional compensation will be allowed. All new or relocated traffic signs shall be installed on two (2) inch square Telespar posts or banded on street light poles.

Payment
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Payment of the requirements of traffic signing, thermoplastic striping, markings & raised pavement markers, shall be included in the Contract LUMP SUM (LS) price bid, and shall include full compensation for all labor, tools, materials, equipment and incidentals required to complete the work, complete in place, including furnishing and placing pavement markers, including Type B (blue) pavement markers, adhesives, thermoplastic striping and markings, red curb painting, new signs and posts, as shown on the plans and specified in the Specifications and these Special Provisions, and as directed by the Engineer. No additional compensation shall be allowed. The Contractor shall submit a schedule of values for the lump sum work at the preconstruction meeting.
601-3.5.1. General. Add the following:

All excavations required for the purpose of installing traffic control signs, including construction area signs, shall be performed by had methods without the use of power equipment, except that power equipment may be used if it is determined there are not utility facilities in the area of the proposed holes. Contractor shall notify Underground Service Alert – Southern California (USA) at 811 at lease 2 working days, but no more than 14 calendar days, prior to commencing any excavation for said sign posts.

All signage conflicting with required traffic control signage shall be removed or suitably covered.

Said signs shall be replaced unless designated for removal or relocation of the Plan.

This item shall include the temporary relocation of existing signs as necessary. Additionally, signs shall be posted directing pedestrians to the location of any relocated mailboxes.

The Contractor shall be responsible for the fabrication and installation of any custom detour and informational signs required for traffic control.
601-3.6.2 Cones, Tubular Markers and Channelizers. Add the following:

Temporary pavement delineation shall be furnished, placed, maintained and removed in accordance with the provisions in Section 12-3.01, "General", of the Caltrans Standard Specifications and these special provisions. Nothing in these special provisions shall be construed as to reduce the minimum standards specified in the Manual of Traffic Controls published by Caltrans or as relieving the Contractor from his responsibility as provided in the SSPWC.

Temporary pavement delineation shall be either paint or tape unless otherwise approved by the Engineer.

Whenever the work causes obliteration of pavement delineation, temporary or permanent pavement delineation shall be in place prior to opening the traveled way to public traffic. Lane line or centerline pavement delineation shall be provided at all times for traveled days open to public traffic.

All work necessary, including any required lines or marks, to establish the alignment of temporary pavement delineation shall be performed by the Contractor. Surfaces to receive temporary pavement delineation shall be dry and free of dirt and loose material. Temporary pavement delineation shall not be applied over existing pavement delineation or other temporary pavement 11 - 140
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delineation. Temporary pavement delineation shall be maintained until superseded or replaced with a new pattern of temporary pavement delineation or permanent pavement delineation.

Temporary pavement markers and removable traffic type tape which conflicts with a new traffic pattern or which is applied to the final layer of surfacing or existing pavement to remain in place shall be removed when no longer required for the direction of public traffic, as determined by the Engineer.
601-3.6.7 Payment. Add the following:

Payment for BID ITEM NO. 2 – TRAFFIC CONTROL shall be at the contract lump sum (LS) price bid and shall include full compensation for all labor, materials, tools, equipment, and incidentals necessary to do all the work thereof. Because traffic detour and traffic control will be required throughout the life of the project, payment of the lump sum bid amount shall be made with each progress payment in direct proportion to the amount of the base bid, excluding Mobilization, and Traffic Control, earned to date.

PART 7 – STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS
SECTION 700 – MATERIALS & SECTION 701 – CONSTRUCTION
Shall conform to Sections 86 and 87 of Caltrans Standard Specifications (2023 edition), except as modified or supplemented herein.

INSTALL VEHICLE DETECTOR LOOPS

GENERAL - CIRCULAR INDUCTIVE LOOP DETECTOR INSTALLATION Limit line loops (front loops) shall be bicycle loops per City of Los Angeles Department of Transportation (LADOT) Std. Dwg. S-70.1D(Case II).

All other loops shall be Type E loops per Caltrans Std. Plan ES-5B.

Contractor shall protect in place and re-use existing stub-out and D.L.C. in pull box. If the existing stub-out or DLCs are damaged during the paving operation, they shall be replace at the contractor’s expense.

Contractor shall cat track/layout limit lines, crosswalks, and lane lines to determine locations of the proposed loop detectors and loop detectors home runs.

Contractors shall completely layout location of the proposed loop detectors and loop detectors home runs. The City Traffic Engineer and/or the designee will review and approve the layout of the proposed loop detectors and loop detectors home runs within five (5) working days after the Contractor’s notification.

The final installation of the proposed loop detectors and loop detectors home runs shall be completed by the Contractor after receiving the City Traffic Engineer’s and/or the designee’s approval of the layout of the proposed loop detectors and loop detectors home runs.

1. Materials
Conductors for ILD'S and lead-in cable shall be in accordance with the following:
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a. The loop wire shall be of a double-insulated type, and shall comply with specifications for Caltrans Type 2 traffic loop wire. The tubing shall have an outside diameter of 0.27 inch. It shall be of a continuous and unspliced conductor, and shall be wound three turns in a clockwise direction into the saw cut by hand when the saw cut width is approximately 0.375 inch, or shall be preformed and stacked for insertion into the saw cut when the saw cut width is approximately .500 inch. The preformed loop shall consist of three (3) turns of loop wire stacked in a circle six (6) feet in diameter. Each turn shall be laid on top of another and be secured in such a manner that when it is placed in the saw cut it will remain in place and not drop in the slots. Loop wires in the home run slot shall be twisted in one direction only with at least two (2) turns per foot. b. Loop detector lead-in cable shall be Type B. All shields shall be connected to ground on the input panel in the 332 cabinet.
c. Inductive loop detector expansion joint shall be installed where a loop wire saw cut crosses a pavement type change or where vertical pavement fracture may occur as determined by the Engineer.

2. Installation
ILD installation shall be in accordance with Section 86-5.01A (5), "Installation Details," of the State Standard Specifications, except as modified or supplemented herein. Slots for round traffic signal loop detectors shall be six (6) feet in diameter and .375 inch to a maximum of .500 inch in width, and 4.0 inches in depth. The slots shall be either core drilled or cut by the use of “Circular Loop Cutter” machine. This machine must be so configured that, once started, it will continue to cut a circle without any overlap, and able to circumscribe a six-foot-diameter round loop without being raised or repositioned. This method of installation shall not cause any additional holes to be placed in the pavement for the purpose of anchoring the installing machine. a. Home runs shall be saw cut to the appropriate pull box, and shall be .5 inch in width by 5.0 inches in depth. In addition, home runs shall be routed along the lane lines, limit lines, and crosswalk lines when applicable.
b. Loop shall be installed on the same day in which the loop slots are cut, including placement of the loop conductors and sealant. Slot shall be completely dried before the loop conductors are installed. Loop sealant shall be Asphaltic Emulsion Sealant in accordance with Caltrans Specification. Pouring sealant into the saw cut will only be permitted if the loop saw cut is .5 inch wide.
c. Residue resulting from slot cutting operations shall not be permitted to flow across shoulders or lanes occupied by public traffic, and shall be removed from the pavement surface.

Water and slurry shall be vacuumed out, leaving a clean and dry loop area. This vacuumed water shall be dumped in a private dumpsite, and it will not be allowed in catch basins and storm drains. d. Contractor shall obtain approval of exact loop location prior to final placement. The locations of the loops and beginning loop wires shall be pre-marked for inspection before cutting and installation.
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e. Stub out conduits for loop detectors shall be inserted next to the gutter edge in the street, be a minimum of 1.5 inches in diameter, and installed at a minimum depth of eight (8) inches from the top of the pavement. Dust seal shall be used at the end of the conduit during loop installation.

Loop sealant is not allowed in the conduit. The end of future loop stub out shall be exposed for inspection and backfill with sand and cold patch.
f. The exact location of each stub out shall be marked with a concrete nail driven into the top of the curb. The concrete nail shall have red top.
g. Contractor shall obtain approval of exact loop location prior to final placement. The locations of the loops and home runs shall be pre-marked for inspection before cutting. h. The job site shall be cleaned and all debris removed from City property daily, leaving the City premises clean. All debris shall be disposed of in accordance with applicable laws, rules, and regulations covering disposal of material.

3. Warranty.

All materials and workmanship to be guaranteed for a period of twelve (12) months after acceptance.

PAYMENT
Payment for the requirements of BID ITEM NO. 18 – INSTALL VEHICLE LOOP DETECTORS, shall be included in the Contract unit price bid per EACH (EA) new traffic loop detector constructed in place and shall include all costs of furnishing and installing loop detectors at those locations, type and location as shown on plans, including loop wire, pre-formed loops, sealant, expansion joints, saw-cut equipment, traffic control, testing, and all incidentals. No additional compensation will be allowed therefore.

REMOVE EXISTING HPS LUMINAIRE ASSEMBLY, FURNISH & INSTALL NEW

LED LUMINAIRE ASSEMBLY COMPLETE

GENERAL - FURNISHING, REMOVALS AND INSTALLATION OF STREET LIGHTING

LUMINARIES
The Contractor shall remove and dispose of the existing HPS cobra head as noted on the project plans. Disposal of any and all material salvaged to the Contractor shall be in conformance with all applicable City, State and Federal regulations.

Installation of new LED Cobra Head Assembly shall include furnishing materials, labor, equipment and any miscellaneous appurtenances required to provide achieve the intended function of the new LED Luminaire Assembly. The new luminaire assembly shall be Leotek Green Cobra GCM1-60J-MV-30K-3R-GY-090-PCR7-CR or City approved equal. Included in the materials and installation for each assembly shall be new photo cell control or shorting cap as directed by the City, mounting hardware, replacement or conductors as needed, and any other modifications necessary to complete the installation conforming to the manufacture requirements and applicable sections of the Caltrans Standard
Specifications.
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The Contractor shall coordinate all work with SCE, including completing applicable request for lamp changes or other notices or request documents as required by the utility. The City will assist coordination as required, however the Contractor shall be the primary point of contact and be responsible for coordinating and managing all aspects of the SCE coordination process.

PAYMENT
Payment of the requirements of BID ITEM NO. 19 – REMOVE EXISTING HPS

LUMINAIRE ASSEMBLY, FURNISH AND INSTALL NEW LED LUMINAIRE ASSEMBLY COMPLETE shall be included in the Contract per each (EA) price bid, and shall include full compensation for all labor, tools, materials, equipment and incidentals required to complete the work, complete in place, including furnishing and installing new LED cobra head assembly, removal and salvage of existing cobra head assembly, and any other miscellaneous appurtenances to complete the work as shown on the plans and specified in the Specifications and these Special Provisions, and as directed by the Engineer. No additional compensation shall be allowed.

Add the following section:

PART 9 – WATER SYSTEMS
BID ITEM NO. 20 – REMOVE EXISTING AND INSTALL NEW 1-1/2” SERVICE AND METER PER LACWD STD. PLAN W-5 (MODIFIED) INCLUDING 1-SACK CEMENT SLURRY BACKFILL (METERS PROVIDED BY THE CITY);
BID ITEM NO. 21 – REMOVE EXISTING & INSTALL 8x8x8 CLASS 350 TEE (FL x FL x FL) WITH THRUST BLOCK PER LACWD STD PLAN W-21 (MODIFIED) INCLUDING 1-SACK SLURRY BACKFILL;
BID ITEM NO. 22 – INSTALL 8x6 REDUCER (FL x FL) INCLUDING 1-SACK SLURRY BACKFILL;

GENERAL
This section designates the requirements for the manufacture and installation of ductile iron pipe (DIP), fittings and appurtenances, to be furnished and installed by the Contractor at the location and to the lines and grades shown on the Plans as herein specified. The Contractor shall be responsible for storage, handling, pick-up and transport to the project site and installation of all pipe and fittings for this project.

During the period of construction, the Contractor shall keep existing water services in operation at all times except during those periods when the services are being reconnected to the new mainline, or when unavoidable interferences occur during the installation of new facilities.

No existing services will be disconnected and/or out of operation for a period of time greater than four (4) hours. The Contractor shall give written notice at least 48 hours in advance to all businesses and residents prior to interruption of service. 11 - 144
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Water services, meters and meter boxes shall be constructed in the locations shown on the plans in accordance with LACWD Standard Plan W-5 as modified per Appendix C of these specifications, and as shown on the plans. Water service shall be constructed of copper tubing. New water meters shall be supplied by the City for this project. The Contractor shall be responsible for hauling/transporting the meters from the City Yard to the job site for installation. All other materials required for the new service and meter installation, including new meter boxes, shall be furnished by the Contractor in conformance with LACWD Standard Plan W-5 as modified per Appendix C of these specifications.

Pressure testing and disinfection shall be from the corporation stop to the proposed or existing main, and shall conform to the requirements of these technical provisions.

Contractor shall install water meter furnished by the City, and shall furnish and install new service from the angle meter stop to the new or existing main, per LACWD Standard Plan W-5 as modified per Appendix C of these specifications.

Pipe trenching shall conform to LACWD Std. Plan No. W-46, as modified per plan, including furnishing and placing 1-sack cement slurry backfill in lieu of native backfill within the trench, as shown on LACWD Std. Plan W-46. Bedding shall be sand in conformance with LACWD Std.

Plan W-46.

All materials shall conform the City of South Pasadena Water Department’s Material List (or approved equal), described as follows:

Pipe Class 350 Ductile Iron (DI) pipe CL51 Tyton Joint (TJ) with gasket Water Elbows, Bends Tyler/Union mechanical joint C153 Ductile Iron compact fittings Water main couplingSmith Blair, Romac coupling or approved equal MJ pipe Restraint EBAA Mega lug, Romac or approved equal Bell & Spigot restraint Romac 600 series Pipe Restraining System, or approved equal Gate Valve Mueller A-2360 Resilient wedge gate valve, or approved equal Insertion Valve Insta-Valve 250 Patriot Series Valve Insertion System, or approved equal Gate Valve Cap Cast Iron 9-9/16” x 6-3/8” (with “SPWD” marked on top) Gate Valve Can 8” SDR35 PVC Pipe
Valve Can extension 20 gauge galvanized steel 8” x 18”
Valve Box for concrete Eisel 4TT valve box for valves in concrete sidewalk or driveway Fire Hydrant Clow Medallion dry barrel hydrant with plugged drain 11 - 145
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Fire Hydrant tapping Sleeve Mueller H-304SS or Romac Stainless steel tapping sleeve, or approved equal
Service Pipe Type-K soft Copper pipe
Service tapping Saddle Mueller BR2B Series Bronze Service saddle double strap with AWWA Iron Pipe (IP) thread for corporation ball valve connection.

Corporation valve Mueller B-25028 300 Ball corporation valve IP x Compression Copper pipe coupling Mueller H-15403 Compression connection, or approved equal Meter Angle Valve 1” Mueller B-24258 300 Ball angle meter valve 1½” or 2” Mueller B-24276 300 Ball angle meter valve
Meter Box Armorcast complete polymer meter box, or approved equal Meter Coupling Mueller or Ford meter coupling, or approved equal Meter Bolts Stainless Steel 304, or approved equal
Flange Nuts & Bolts Stainless Steel 304, or approved equal Air Vacuum/Release Val-Matic 300psi rating, or approved equal Air Vac Enclosure Polymer AIR-VAC enclosure with hinged door Pipe: Ductile iron pipe and fittings shall be manufactured in accordance with ANSI 21.50, AWWA C150 and ANSI 21.51, AWWA C151, and shall be of the sizes shown on the Plans. Unless otherwise specified, the minimum wall thickness shall be as specified in AWWA C150 for Pressure Class 350.

Lining and Coatings: All ductile iron pipes shall be cement-mortar lined in accordance with AWWA C104. Lining shall be “single thickness” as defined in AWWA C104. Lining materials shall conform to ASTM C150 Type II. Lining shall be applied at the factory by the pipe manufacturer.

Coat the exterior surfaces of pipe with an asphaltic material in conformance with ANSI A21.10 (AWWA C110) and ANSI A21.51 (AWWA C151). The coating shall be free from blisters and holes; shall adhere to the metal surface at ambient temperatures encountered in the field, shall be smooth, not brittle when cold, and shall not become sticky when exposed to the sun. The coating shall be checked by the manufacturer with a suitable electrical holiday detector.

Inspection and Certification: The Engineer reserves the right to inspect materials, production, and test pipes, fittings, and special pieces at the manufacturer’s plant. 11 - 146
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Polyethylene Encasement for External Corrosion Protection: All pipe and pipeline fittings shall be wrapped with Polyethylene in accordance with ANSI/AWWA C105. Polywrap material shall be clear 8 Mil Polyethylene flat tubing with dimensions appropriate for the size of pipe installed.

Installation of plastic film shall conform to the following procedure, and wrapping shall be applied to the pipe in the field in the following manner:

1. Placement of Polyethylene Encasement: Using a sling, the pipe shall be picked up with a crane at the side of the trench and raised about 3 feet off the ground. The polyethylene tube, cut approximately 2 feet longer than the length of pipe, shall be slipped over the spigot end of the pipe and bunched up, accordion fashion, between end of the pipe and the sling.

2. Placement of Pipe into Trench: The pipe shall be lowered into the trench. The spigot shall be sealed into the bell of the adjacent installed pipe, and the pipe lowered into the trench bottom.

A shallow bell hole shall be provided in the trench bottom to facilitate the wrapping of the joint.

3. Joint Assembly: The pipe joint shall then be made up as described herein.

4. Adjustment of Polyethylene Encasement: The sling shall be removed from the center of the pipe and hooked into the bell cavity. The bell shall be raised proximately 12 inches and the tube of polyethylene file slipped along the full length of the pipe barrel. Enough of the film shall be left bunched up, accordion fashion, at each end of the pipe to overlap the adjoining pipe about 1 foot. Care shall be taken to ensure that soil that adheres to the pipe is removed as the polyethylene film is placed around the pipe.

5. Overlapped Joints: To make the overlapped joint wrap, the file shall be pulled over the bell of the pipe, folded around the adjacent spigot, and wrapped with about three circumferential turns of the plastic adhesive tape in order to seal the tube of film to the pipe. The tube on the adjacent pipe shall be then pulled over the first wrap on the pipe bell and sealed in place behind the bell, using about three circumferential turns of the polyethylene adhesive tape.

6. Attachment of Encasement: The resulting loose wrap on the barrel of the pipe shall be pulled snugly around the barrel of the pipe, the excess material folded over the top and the fold held in place by means of short strips of adhesive tape at intervals 3 feet apart along the pipe barrel.

Joints and Accessories: Unless otherwise shown on the Plans, all pipe joints shall be the push-on type single gasket joint. Joints and accessories shall conform to the requirements and dimensions specified in ANSI A21.11, AWWA C111. Mechanical joints shall be used for all pipe fittings unless otherwise specified on the plans.

Shop Drawings: Shop drawings for ductile iron pipe and fittings shall be submitted and approved prior to ordering of pipe.

Concrete Thrust Blocks: Concrete thrust blocks shall be placed as shown on the Plans in conformance with LACWD Standard Plan W-21, and shall be Class 565-E-2000P per Section 201- 1 of the Standard Specifications. Concrete blocks shall be placed between the undisturbed ground and the fittings to be anchored. Quantity of concrete and the bearing area of the pipe and undisturbed soil shall be as shown on the Plans, unless otherwise determined by the Engineer. The 11 - 147
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concrete shall be placed, unless specifically shown otherwise on the Plans, so that the pipe joints and fittings will be accessible to repairs. All concrete shall be kept behind the bells of the fitting and valves.

Fittings: Fittings for ductile iron pipe shall be manufactured in accordance with ANSI A21.10, AWWA C110 or C153. They shall be made of ductile iron and the letters “DI” or “DUCTILE” shall be cast on them, unless otherwise specified. All fittings shall be cement lined. T-head bolts are to be Corten steel. Fitting joints shall be in accordance with ANSI A21.11, AWWA C111, and shall be push-on type joints, mechanical joints, flanged and connections, or ring tight, as indicated on the Plans.

Hydrostatic Pressure Test: Each fitting shall be tested before lining to one and one-half times the operating pressure for a duration of 2 hours. Suitable controls and recording devices shall be provided so that the test pressure shall be rejected. The Contractor is required to notify the Engineer in advance of the date, time, and place of inspection and testing of the fittings in order that the City may be represented at the tests. When specified in the special provisions, in some cases, the City may require a certification of compliance to these specifications. Contractor shall ensure that all such hydrostatic testing takes place in compliance with all requirements of the Los Angeles Regional Water Quality Control Board.

Bell Ends: Bell ends shall be compatible with the pipe ends so as to provide confinement of the rubber rings and prevent damage to the ends of the pipe. Ring grooves and interior surfaces of the bell shall be smooth and free from ridges, notches, or uneven surfaces.

Flanged Fittings: Unless otherwise indicated on the drawings, all fittings with flanged ends shall comply with ANSI/AWWA C110/A21.10, with a pressure rating of 150 psi. The gasket surface shall have a serrated finish of approximately 16 serrations per inch, approximately 1/32-inch deep, with serrations in either a concentric or spiral pattern. In addition, all flanges shall meet the following tolerances:

Bolt circle drilling ±1/16 inch
Bolthole spacing ±1/32 inch
Eccentricity of both circle & facing with respect to bore 1/32 inch max.

Fittings Manufacturers: Fittings shall be manufactured by American Pipe, Pacific States, U.S. Pipe, Tyler, or approved equal.

Gaskets for Flanged Joints: Gaskets for flanged joints shall be 1/8- inch thick, synthetic rubber.

Gaskets shall be suitable for a water pressure of 350 psi at a temperature of 180 F.

Full Face Type Gaskets for Flanged Joints: Full face type gaskets with pre-punched holes shall be used where both flanges are flat face. Ring gaskets extending to the inner edge of the bolts may be used where a raised face flange is present.

Gaskets for Push-On, Mechanical, and Restrained Joints: Restraining glands shall be EBBA Iron MEGA-LUG Restraining glands or approved equal.
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Gasket Manufacturers: Gasket shall be supplied by American Pipe, Pacific States, U.S. Pipe, Tyler, or approved equal.

Pipe Lengths: Pipe lengths shall be as specified in ANSI A21.51, AWWA C151, except where shorter lengths are required to fit horizontal and vertical alignment. Combined horizontal and vertical deflections at any rubber gasket of flexible coupling joints shall not exceed eighty percent (80%) of the maximum deflection recommended by the manufacturer.

Bolts and Nuts: Bolts and nuts for above-ground installations shall be cadmium plated and shall conform to ASTM A307, Grade B. Bolts for underground installations shall be Type 316 stainless steel. Washers shall be provided for each nut and shall be the same material as each nut. All buried bolts shall be completely coated with Bitumastic No. 50, as manufactured by KOP-COAT, Inc., or approved equal, which must be applied in two coats in a minimum thickness of 16-mils per coat.

Transportation: Transportation shall be by competent haulers and accomplished in a manner that will avoid damage to the pipe, its lining, or coating. The Contractor shall unload by mechanical means, such as a crane or backhoe, or by rope and skids, as recommended by the manufacturer. In using skids, pipes must be prevented from striking other pipe. No dropping of pipe from trucks will be allowed.

General Installation Procedures and Workmanship: Ductile iron pipe and fittings shall be assembled in accordance with the applicable sections of AWWA C600, “Installation of Gray and Ductile Iron Water Mains and Appurtenances” and as specified herein. Prior to laying the pipe, the bottom of the trench shall be graded and prepared to provide uniform bearing throughout the entire length of each joint of pipe. Bell holes of ample dimension shall be dug in the bottom of the trench at the location of each joint to facilitate the joining. The trench shall have a flat or semicircular bottom conforming to the grade to which the pipe is to be laid. The pipe shall be supported independently of the pipe.

Cutting and machining of the pipe shall be accomplished in accordance with the pipe manufacturer’s standard procedures for this operation and in accordance with AWWA C600. Pipe shall not be cut with a cold chisel, standard iron pipe cutter, or any other method that may fracture the pipe or will produce ragged, uneven edges.

Pipe shall be carefully handled to prevent damage to the lining and coating. Cable, rope, or other devices used for lowering fittings into the trench shall be attached around the exterior of the fitting for handling. Under no circumstances shall the cable, rope, or other device be attached through the fitting's interior for handling.

No joint shall be backfilled until it has been observed by the Engineer. Sufficient trench space shall be left open in the vicinity of each joint to permit visual observation around the entire periphery of the joint.

Preventing Foreign Matter from Entering the Pipe: At all times when pipe laying is not in progress, the open end of the pipe shall be closed with a tight-fitting cap or plug to prevent the entrance of foreign matter into the pipe. These provisions shall apply during the noon hour as well as overnight. In no event shall the pipeline be used as a drain for removing water which has infiltrated 11 - 149
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into the trench. The Contractor shall maintain the inside of the pipe free from foreign materials and in a clean and sanitary condition until its acceptance by the Engineer.

Damaged Pipe or Fittings: Damaged pipe or fittings shall be removed upon discovery and without delay from the Project Site.

Trenching for Water Lines and Appurtenances: Trenching and excavation shall include, without classifications, the sawcut, removal and disposal of all materials of whatever nature encountered, including all asphalt, macadam, P.C.C., petromat/pavement reinforcing fabric, or other obstructions of every nature that would interfere with the proper execution and completion of the work. The Contractor shall furnish, place and maintain all supports, sheeting and shoring as set forth in the rules, orders and regulations of the Division of Industrial Safety of the State of California. The Contractor shall supply all pumping, ditching or other approved measure to effect the removal or exclusion of water, storm water and/or waste water reaching the site of the work from any source so as to prevent damage to the work. All such removal of water shall be conducted in accordance and compliance with the requirements of the Los Angeles Regional Water Quality Control Board. The costs for all trenching, sheeting, shoring, excavation, dewatering, sawcut, disposal, trench resurfacing, and related items shall be included in the unit price bid amount for the ductile iron pipe and appurtenances.

Trench Width: Unless otherwise shown, all trenches shall have vertical sides and shall have a minimum width equal to the outside diameter of the pipe plus 12" and a maximum width equal to the outside of the pipe plus 24". Pavement replacements shall be as per trench details as shown on plans.

Water Pollution and Drainage Control: The Contractor shall comply with subsections 7-8.6 and 7-8.7 of the Standard Specifications. The Contractor shall not permit muddy or polluted water to enter a catch basin or drainage channel.

Pumping: All excavations shall be kept free of water while concrete or pipe is being placed and until concrete has attained its initial set to eliminate any possible damage from such water. Any water accumulations in excavations from any source whatsoever shall be removed by the Contractor at his own expense. Waste water shall be disposed of in compliance with all Los Angeles Regional Water Quality Control Board requirements and in such a manner that it will not cause any damage to public or private property or will not be a menace or inconvenience to the public. This article does not construe that ground water is present. Field investigations have not been made to obtain water table depth.

Excess Excavated Material: Excess excavated material shall be removed from the site and disposed of by the Contractor at a legal dump site, at his own expense. Excavated material shall be removed from the job site at the end of the work week. Failure to do so will result in the City removing material at the Contractor's expense. Cost shall be calculated at actual cost for labor and equipment plus overhead and benefits plus 125 percent administrative charges.

Preparation of Pipe and Structure Foundations: Bedding shall be placed as specified per details on the plans, and in conformance with City Standards and Specifications. The pipe shall be supported uniformly throughout its length. Bridging or mounding shall not be permitted. 11 - 150
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Backfilling and Compacting: All excavations shall be backfilled to the level of the original ground or roadway surface unless otherwise shown on the plans or ordered by the Engineer.

Backfill around valve and valve box clusters shall be accomplished with sand (SE 30 or greater).

The sand backfill shall be compacted by jetting. The trench, for a distance of five (5) feet each side of the valve box shall be filled with sand and compacted.

Trench backfill, including the area from 12” above the top of pipe to the bottom of the roadway structural section, shall be backfilled with suitable native materials or crushed aggregate base materials, compacted to 90% of maximum density, in conformance with LACWD Standard Plan W-46 as modified per Appendix C of these special provisions and details on Plans and as directed by the Engineer. Full compensation for complying with the above requirements shall be included in the unit price bid amount for the various items of work involved, and no further compensation shall be made therefore.

Bedding: Pipe bedding shall conform to trench details shown on the plans, and shall comply with the requirements of Section 306.1.2.1 of the SSPWC. Pipe bedding shall extend a minimum of 4” or 1/8th of the pipe diameter, below the pipe, and a minimum of 12” above the pipe. In lieu of the sand equivalency specified in the Standard Specifications, the sand equivalent of the bedding material shall be 30 or greater. The sand equivalent shall be certified by the Contractor. Cost for furnishing and placing bedding material shall be included in the unit price bid amount for the various items of work involved, and no further compensation shall be made therefore.

Temporary Paving: Immediately after backfilling is completed the trench shall be surfaced with a temporary asphalt mix to a minimum depth of four inches (4”). Temporary A.C. surfacing shall be placed smooth and shall be maintained smooth until final paving is placed.

Payment for furnishing, placing and maintaining temporary paving shall be included in the unit price bid amount various items of work involved, and no further compensation shall be made therefore.

Tunnels: All curbs, gutters and cross gutters shall be tunneled. Tunnels shall be backfilled with one and one half (1½) sack sand-cement slurry mix. Payment for furnishing and placing slurry backfill shall be included as part of the unit price bid amount for which such work is appurtenant thereto.

Remove Valves and Fittings: The Contractor shall remove valves, tees, crosses, and pipe as shown on the plans and as necessary to perform construction. All fittings, pipe and valves shall be removed and disposed of by the Contractor. The cost to remove all fittings, pipe and valves shall be included in the unit price bid for the various items of work involved, and no additional compensation will be allowed therefore.

Pressure Testing and Disinfection: The Contractor shall furnish all labor, materials (including water), tools, and equipment necessary to provide and complete field testing, pressure testing, flushing and disinfection as specified. Contractor shall ensure all such flushing complies with all applicable laws and regulations, including all Los Angeles Regional Water Quality Control Board requirements. All pipelines shall be tested for water-tightness by subjecting each section to 11 - 151
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Hydrostatic Pressure and Leakage Tests in accordance with the applicable requirements of AWWA C600, except as modified herein.

It shall be the Contractor's sole responsibility to plan his construction activities to allow and facilitate testing, flushing and disinfection of all sections of potable water lines. It shall be the Contractor's sole responsibility to obtain any and all permits required to carry out the Work specified herein.

The Contractor shall furnish all labor, water, chemicals, and equipment necessary for completing the disinfection process and for obtaining, transporting and testing samples as specified herein.

The use of chlorine solutions is anticipated as the active disinfecting agent. The Contractor shall be solely responsible for the safe and proper handling of the chlorine compounds or other hazardous chemicals utilized. Only chlorine from a hypochlorite solution or a gas-to-solution injector will be allowed. Direct injection of chlorine gas is prohibited. Hypochlorite solutions must be pre-mixed and fed to tanks or piping and not placed dry. Containers and equipment used in sampling must be clean and free of contamination. Sampling bottles shall be obtained from the testing lab along with instructions for handling.

Hydrostatic Testing: Hydrostatic testing shall be successfully completed before any new pipelines, potable or recycled, are connected to any existing City facilities, unless otherwise approved by the Engineer.

A. Prior to applying the specified test pressure, care shall be taken to ensure the expulsion through hydrants, air and vacuum valve assemblies, and services or by other suitable means, of all air within the pipe and appurtenances to be tested. If there are no air release valves, hydrants or other outlets available at the downstream end of the pipeline and at high points, taps shall be installed to expel the air. These taps shall be capped, and after testing is completed, plugged.

B. Prior to testing, isolation between existing pipelines or mains must be insured. Pressure tests shall be conducted between valves or against temporary bulkheads in the pipe. During the test, no temporary blocking will be permitted. All valves, fire hydrants, service connections, fittings, collars, joints and other appurtenances shall be exposed until after successful completion of the test, unless otherwise directed by the Engineer.

C. A test pressure based upon the elevation of the highest point in the line or section under test and corrected to the elevation of the test gage shall be applied by means of an approved pump and gallon water meter connected to the pipe in the manner satisfactory to the Engineer. The test shall be made on all sections of the pipeline in such a manner that all valves, fire hydrants, service connections, fittings, collars or joints, and other appurtenances shall have successfully withstood, for a period of 2 hours a pressure of 150 psi.

All defective joints, cracked or defective pipe, fittings, valves, fire hydrants, or service connections shall be removed and replaced by the Contractor. The test shall be repeated until results satisfactory to the Engineer are obtained.

Removal and replacement of defective joints, cracked or defective pipe, fittings, valves, fire hydrants, or service connections shall not take place prior to notification or without approval of 11 - 152
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the Engineer. The aforementioned test shall be performed by the Contractor, including all work of tapping and connecting. The Contractor shall repeat the test until results satisfactory to the Engineer are obtained.

All tests shall be performed by the Contractor at Contractor’s sole expense. The Contractor shall provide all tools, fittings, and equipment necessary to accomplish said work. The test shall be performed only in the presence of the Engineer. During the period of testing, the joints and taps shall be exposed and any material sweating or showing dampness will not be accepted unless otherwise approved by the Engineer.

When it is necessary to cover the ditch as soon as the water main is laid, the Engineer may permit the backfilling to be completed prior to testing and disinfecting. If the pipe then tested exceeds the allowable leakage, the pipe must be uncovered, repaired and tested until it meets the allowable leakage.

Maximum Length of Pipe: Maximum length of pipe to be included in any one test shall be no more than 2,500-feet or the distance between valves, whichever is greater. The Contractor shall provide suitable test bulkheads, blocking, and fittings to permit such sectionalizing.

Preparation: The test shall be applied at an approved outlet or fitting located within an elevation of 5-feet of the lowest point of the pipe section to be tested. The Contractor shall provide and later securely plug such fittings. The line shall be filled slowly and maintained at operating pressure for a period of at least 24 hours prior to testing to satisfy any system water absorption. While filling and immediately prior to testing, all air shall be expelled from the pipeline. Where air valves or other suitable outlets are not available, approved taps and fittings shall be provided at all high points and later securely plugged.

Pressure Testing: After the 24-hour soak period, the pressure in the pipeline shall be pumped up to the specified test pressure. When the test pressure has been reached, the pumping shall be discontinued until the pressure in the line has dropped 10-psi, at which time the pressure in the pipeline shall again be pumped up to the specified test pressure. This procedure shall be repeated until four hours have elapsed from the time the specified test pressure was first applied. At the end of this period, the pressure shall be pumped up to the specified test pressure for the last time.

Leakage: Leakage shall be considered as the total quantity of water pumped into the pipeline during the four hour period, including the amount required in reaching the specified test pressure for the final time. Leakage shall not exceed the rate as specified under for the type of pipe material being tested. If the leakage exceeds the rate, as specified elsewhere, the Contractor shall, at his own expense, locate and make all repairs as necessary until the leakage is within the specified allowance.

The test shall be repeated until the leakage does not exceed the specified leakage rate. All visible leaks shall be repaired regardless of the amount of leakage.

Flushing: All potable water mains and services shall be flushed with potable water after completion of construction and prior to disinfection in compliance with all applicable laws and regulations, including all Los Angeles Regional Water Quality Control Board requirements. The Contractor 11 - 153
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shall provide a sufficient number of suitable outlets at the end(s) of the line(s) being flushed in addition to those required by the Plans to permit the main to be flushed with water at a velocity of at least 2.5-feet per second over its entire length. The outlets provided shall meet the requirements for fittings as specified for the type of main constructed. The velocity through outlets and fittings shall not exceed 25 fps during the flushing operation. Drainage facilities shall be constructed such that the water lines cannot be contaminated through the flushing outlet.

The Contractor shall be solely responsible for providing a source of water for flushing and the methods for discharge of the water, including all associated costs and permits.

Disinfection Procedure: After pressure testing and prior to acceptance of the Work, the entire pipeline, including all valves, fittings, hydrants, service laterals, and other accessories, shall be disinfected in accordance with AWWA C651, except as modified herein.

Disinfection - Potable Water Mains: After flushing, all mains and services shall be disinfected with chlorine gas or chlorine compound solution made with liquid chlorine, calcium hypochlorite in solution, or sodium hypochlorite solution, which shall be water mixed and introduced into the mains to produce a dosage of not less than 50 mg/ml nor more than 100 mg/ml in all sections of the pipeline and appurtenances. Treated water shall be retained within the system for a minimum period of 24-hours and shall produce at the end of the retention period a chlorine residual of not less than 25 mg/ml in all sections being disinfected. If the tests are not satisfactory, the Contractor shall provide additional disinfection at his expense as required until all tests are to the satisfaction of the Owner. During the disinfection process, all valves, hydrants, and other accessories shall be operated. After chlorination, the water shall be flushed from the line at its extremities until the replacement water tests are equal chemically and bacteriologically to those of the permanent source of supply. The placing of HTH capsules or powder in pipe sections during the laying process WILL NOT be considered adequate disinfection. The Contractor shall keep adequate chlorine residual testing and indicating apparatus available on the site during the entire disinfection period. After final flushing, the flushing fittings shall be plugged with devices intended for this purpose at the pressure class of the pipe. Where water main is coated, plugs and outlets shall be similarly coated.

Bacteriologic Samples: One sample of water for the specified bacteriologic test shall be taken from each end of the disinfected main (located downstream of the point of introduction of chlorine disinfectant). For mains over 2,500-feet in length, additional samples shall be taken at intermediate points in such a manner that at least one sample is taken for each 2,500-feet of main. The Contractor, at his sole expense, shall perform all bacteriologic sampling and testing for the project, by a laboratory approved by the City of South Pasadena. Any subsequent additional sampling and testing required due to failure of the initial samples to conform to the Standard Specifications, shall also be performed by the Contractor at his sole expense.

Potholing Existing Utilities: The Engineer has attempted to plot the location of utilities on the plans. It is the Contractor's responsibility to notify Underground Service Alert (USA) to locate facilities prior to beginning the work. In addition, the Contractor shall locate service laterals that may be affected by the work and take measures to protect all utilities and service laterals in the streets and parkways.
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The Contractor shall determine for himself the exact location of all public and private utilities which may, or may not, be shown on the plans. In the event any utility is disturbed or damaged, the Contractor shall immediately cause repairs to be made to the satisfaction of the Engineer at no cost to the City.

A minimum of 48 hours prior to start of work, the Contractor shall pothole and verify the depth of the existing gas, storm drain and other interfering utilities, to ensure and verify that the new water service connection can be constructed per LACWD Standard Plan W-5 as shown on the plans and as modified per Appendix C of these specifications. Any proposed modification of the Standard water service connection shall be submitted to the Engineer in writing a minimum of 48 hours prior the start of the work.

Payment for the requirements of Potholing existing utilities shall be included in the contract unit prices bid for the various items of work involved, and shall include all labor, materials, tools, equipment, and incidentals necessary to do all the work involved thereof. No additional compensation will be allowed therefore.

The Contractor shall notify the following utility companies at least 48 hours prior to construction:
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City of South Pasadena (626) 403-7240
Attn: H. Ted Gerber, Public Works Director
City of South Pasadena (626) 460-6393
Attn: Anteneh Tesfaye, Deputy Public Works Director
City of South Pasadena, Public Works Water Division (213) 440-3543 Attn: Victor Magana, Water Operations Manager
City of South Pasadena, Public Works Operation Division (626) 403-7376 Attn: Catrina Peguero, Operations Manager
City of South Pasadena (626) 403-7375
Attn: Eddie Munoz, Streets Supervisor
Metropolitan Water District (526) 713-0348
Attn: Kevin Johansen, Water Systems Operations Group
AT&T Communications (626) 570-5454
OSP Engineering
Los Angeles County Sanitation Districts (310) 638-1161
Attn: Doug Walton
Los Angeles County Public Works Department (626) 458-3109 Construction Division
Attn: Angela George
Los Angeles County Public Works Department
Traffic & Lighting Division
Attn: Guita Shiek (626) 458-5905
Atten: Robery Gysel (626) 458-3122
SBC (626) 373-5960
Attn: Jack Wilson
Southern California Edison (626) 303-8405
Attn: Eddie Lopez
Southern California Gas Company (714) 634-3079
Spectrum (818) 407-3152
Underground Service Alert (Dig Alert) (800) 422-4133

PAYMENT
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Payment for BID ITEM NO. 20 – REMOVE EXISTING AND INSTALL NEW 1-1/2” SERVICE AND METER PER LACWD STD. PLAN W-5 (MODIFIED) INCLUDING 1- SACK CEMENT SLURRY BACKFILL (METERS PROVIDED BY THE CITY), shall be at the contract unit price bid per EACH (EA) and shall include full compensation for all labor, materials, tools, equipment, and incidentals necessary to do all the work involved thereof, complete, in place, and accepted. The cost for furnishing and installing new meters, new meter boxes, water services and connections, including hauling/transportation of new meters (provided by City) from City Yard, furnishing and placing clamps, fittings, corporation stop and angle meter stop, tapping and making connection to the new or existing main line, new meter and existing service, pressure testing and disinfection, potholing, excavation, sand bedding, 1-sack cement slurry backfill, compaction and trench resurfacing shall be per the contract unit price bid per EACH (EA) for each water service, including meter and connections shown on the plans. No additional compensation will be allowed.

Payment for BID ITEM NO. 21 – REMOVE EXISTING AND INSTALL 8X8X8 CLASS 350 TEE (FL X FL X FL) WITH THRUST BLOCK PER LACWD STD. PLAN W-21 (MODIFIED) INCLUDING 1-SACK SLURRY BACKFILL, shall be at the contract unit price bid per each (EA) and shall include full compensation for all labor, materials, tools, equipment, and incidentals necessary to do all the work involved thereof, complete, in place, and accepted.

The cost for furnishing and installing water main, trenching, fittings, pressure testing and disinfection, potholing, excavation, sand bedding, 1-sack cement slurry backfill, compaction and trench resurfacing shall be per the contract unit price bid per EACH (EA) for each tee and connections shown on the plans. No additional compensation will be allowed.

Payment for BID ITEM NO. 22 – REMOVE EXISTING AND INSTALL 8X6 CLASS 350 REDUCER (FL X FL) AND 6” (FL X MJ) COUPLING PER LACWD STD. PLAN W-21 (MODIFIED) INCLUDING 1-SACK SLURRY BACKFILL, shall be at the contract unit price bid per each (EA) and shall include full compensation for all labor, materials, tools, equipment, and incidentals necessary to do all the work involved thereof, complete, in place, and accepted.

The cost for furnishing and installing water main, trenching, fittings, pressure testing and disinfection, potholing, excavation, sand bedding, 1-sack cement slurry backfill, compaction and trench resurfacing shall be per the contract unit price bid per EACH (EA) for each described combination of fittings and connections shown on the plans. No additional compensation will be allowed.

BID ITEM NO. 23 – REMOVE EXISTING & INSTALL 8” MJ CLASS 350 RESILIENT WEDGE GATE VALVE WITH VALVE BOX AND COVER PER LACWD STD. PLAN W15 (MODIFIED)

GENERAL
The Contractor shall furnish and install all valves in locations and sizes as shown on the plans in conformance with City Water Department Specifications and Los Angeles County Waterworks Districts (LACWD) Std. W-15 as modified per Appendix C of these specifications, and provide all 11 - 157
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appurtenances necessary for the correct and complete installation, including but not limited to all labor, material, tools, equipment, and incidentals. All valves are to be installed plumb. The components to be supplied are gate valves; installation shall conform to the manufacturer’s recommendations.

No valve or other control on the existing utilities shall be operated for any purpose by the Contractor.

The Contractor shall remove valves, tees, crosses, and pipe as shown on the plans and as necessary to perform construction. All fittings, pipe and valves shall be removed and disposed of by the Contractor. The cost to remove all fittings, pipe and valves shall be included in the unit price bid for the various items of work involved, and no additional compensation will be allowed therefore.

Care shall be taken to protect the exterior coating of fittings and valves. Damaged coatings shall be repaired as specified by the valve manufacturer. All backfill within 24 inches of a valve shall be clean washed sand.
a. Gate Valves
i. Gate valves shall be resilient-seat designed and manufactured in accordance with AWWA C509—latest, except as specified herein or as shown on the plans. ii. Gate valves shall be capable of buried service, as shown on the plans. All buried gate valves shall have non-rising stems and a wedge nut; be equipped with a valve can and, if necessary, a valve stem extension, as shown on the Plans. Bodies of all gate valves shall be of gray iron or ductile iron and valve gate shall be of gray iron or ductile iron.

Unless specified otherwise, gate valves shall be flanged and designed for a working pressure of 150-psi minimum.
iii. Gate valve body and bonnet shall be fusion-bonded epoxy coated (10 mils minimum) inside and outside in accordance with AWWA C550—latest. Completed coating shall be free from all defects and shall be impacted by use of low voltage holiday detectors and non-destructive thickness gages.
iv. Gate valves shall be tagged or labeled with the manufacturer’s name, model number, cast year, size, and pressure rating. Contractor shall provide manufacturer’s certification that all material used in valves produced under AWWA C500—latest. v. Gate valves shall be type A-2360 Resilient Wedge gate valves, as manufactured by Mueller (or approved equal).
b. Valve Can
The valve cans shall conform to LACWD Standard Plan W-15 as modified per Appendix C of these specifications, for valves located within asphalt or dirt areas, as shown on the Plans. Valve cans located within concrete sidewalk or driveway areas, as shown on the plans, shall be Eisel 4TT valve box, or approved equal. Valve can extensions shall be 20 gauge galvanized steel 8” x 18”.

Valve caps shall be cast iron 9-9/16” x 6-3/8” with “SPWD” marked on top. 11 - 158
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c. Submittals
The Contractor shall furnish detailed technical information as required by the Engineer for evaluating the quality of the valves and as required by the manufacture for proper valve installation. The technical information shall include complete dimensions, weights, and material lists.
d. Installation
All ductile iron or cast iron valves, piping or appurtenances shall be encased in polyethylene according to AWWA C105—99. Any cutting of asbestos cement piping shall be by the snap cut method to minimize air borne particles.
e. Pressure Testing and Disinfection
Pressure testing and disinfection of all valves and fittings shall conform to the requirements of Section 18.1 of these technical provisions.

PAYMENT
Payment for BID ITEM NO. 23 - REMOVE EXISTING & INSTALL 8” MJ CLASS 350

RESILIENT WEDGE GATE VALVE WITH VALVE BOX AND COVER PER LACWD STD. PLAN W-15 (MODIFIED) shall be included in the contract unit price bid per EACH (EA) 8” gate valve installed in place. Payment shall include the cost of potholing, sawcutting, trenching, sheeting, shoring, dewatering, excavation, removal, disposal, compaction, sand bedding, backfill, valve installation, pressure testing and disinfection, temporary and permanent trench resurfacing, all fittings not specifically included in separate bid items, adjusting the new valve can and cover to final grade upon completion of paving, and all appurtenances, labor, tools, equipment, materials and incidentals required to complete the work. No additional compensation will be allowed therefore.

BID ITEM NO. 25 – REMOVE EXISTING AND INSTALL NEW WATER VALVE

FRAME, SLEEVE, AND COVER

GENERAL
The Contractor shall remove existing water valve frame, sleeve and cover, furnish and install new water valve frame, sleeve and cover in locations and sizes as shown on the plans in conformance with City Water Department Specifications and Los Angeles County Waterworks Districts (LACWD) Std. W-15 as modified per Appendix C of these specifications, and provide all appurtenances necessary for the correct and complete installation, including but not limited to all labor, material, tools, equipment, and incidentals. All valves are to be installed plumb. The components to be supplied are insertion valves. Installation shall conform to the manufacturer’s recommendations.

No valve or other control on the existing utilities shall be operated for any purpose by the Contractor.
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Care shall be taken to protect the exterior coating of fittings and valves. Damaged coatings shall be repaired as specified by the valve manufacturer. All backfill within 24 inches of a valve shall be clean washed sand.
a. Valve Can
The valve cans shall conform to LACWD Standard Plan W-15 as modified per Appendix C of these specifications, for valves located within asphalt or dirt areas, as shown on the Plans. Valve cans located within concrete sidewalk or driveway areas, as shown on the plans, shall be Eisel 4TT valve box, or approved equal. Valve can extensions shall be 20 gauge galvanized steel 8” x 18”.

Valve caps shall be cast iron 9-9/16” x 6-3/8” with “SPWD” marked on top. c. Submittals
The Contractor shall furnish detailed technical information as required by the Engineer for evaluating the quality of the valves and as required by the manufacture for proper valve installation. The technical information shall include complete dimensions, weights, and material lists.
d. Pressure Testing and Disinfection
Pressure testing and disinfection of all valves and fittings shall conform to the requirements of Section 24.1 of these technical provisions.

24.2 PAYMENT
Payment for BID ITEM NO. 25 – REMOVE EXISTING AND INSTALL NEW WATER VALVE FRAME, SLEEVE, AND COVER shall be included in the contract unit price bid per EACH (EA) installed in place. Payment shall include the cost of potholing, sawcutting, trenching, sheeting, shoring, dewatering, excavation, removal, disposal, compaction, sand bedding, backfill, valve installation, pressure testing and disinfection, temporary and permanent trench resurfacing, all fittings not specifically included in separate bid items, adjusting the new valve can and cover to final grade upon completion of paving, and all appurtenances, labor, tools, equipment, materials and incidentals required to complete the work. No additional compensation will be allowed therefore.
(End of Section)
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APPENDIX I

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Department of Industrial Relations (DIR) Compliance Forms 11 - 161
NEW PUBLIC WORKS CONTRACTOR REGISTRATION LAW [SB 854]

FACT SHEET
SB 854, a budget trailer bill that was signed into law on June 20, 2014, and became effective immediately, made several significant changes to laws pertaining to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR). Among other things, SB 854 established a new public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through this new program will be used to fund all of DIR's public works activities, including compliance monitoring and enforcement, the determination of prevailing wage rates, public works coverage determinations, and hearing enforcement appeals.

Essentials of public works contractor registration program:
• Contractors will be subject to a registration and annual renewal fee that has been set initially at $300. The fee is non-refundable and applies to all contractors and subcontractors who intend to bid or perform work on public works projects (as defined under the Labor Code).
• Contractors will apply and pay the fee online and must meet minimum qualifications to be registered as eligible to bid and work on public works projects:
o Must have workers' compensation coverage for any employees and only use subcontractors who are registered public works contractors. o Must have Contractors State License Board license if applicable to trade. o Must have no delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.
o Must not be under federal or state debarment.
o Must not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a 12 month period, a contractor may still qualify for registration by paying an additional penalty. • The registration fee is not related to any project. It is more like a license that enables the registrant to bid on and perform public works.

DIR Public Works Funding Legislation - SB 854
FACT SHEET - page 1
June 30, 2014
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APPENDIX II

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Referenced Standard Plan for Public Works Construction
(SPPWC)
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APPENDIX III

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Referenced Los Angeles County Water District (LACWD)
Standard Plans (Modified)
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APPENDIX IV

STREET IMPROVEMENTS PROJECT
SPECIFICATION NO. 2019-05 (001905)

IN THE CITY OF SOUTH PASADENA, CALIFORNIA
Lighting Equipment – Manufacturer’s Specifications
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South Pasadena City CouncilNovember 1, 2023

South Pasadena City Council
November 1, 2023