Agenda packet, special meeting — South Pasadena City Council, March 20, 2024 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AND

HOUSING AUTHORITY - BOARD OF DIRECTORS

AMENDED AGENDA

JOINT SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, MARCH 20, 2024, 5:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor/Chair Evelyn G. Zneimer
ROLL CALL: Mayor/Chair Evelyn G. Zneimer
Mayor Pro Tem/Vice Chair Jack Donovan
Councilmember/Authority Member Jon Primuth
Councilmember/Authority Member Michael A. Cacciotti
Councilmember/Authority Member Janet Braun
South Pasadena City Council March 20, 2024

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CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. Knighton v. City of South Pasadena, (LASC Case No. 23AHCV00740)

2. Bejarano v. City of South Pasadena, (LASC Case No. 23AHCV02111) B. CONFERENCE WITH LABOR NEGOTIATORS:
(Government Code Section 54957.6)
Conference with Labor Negotiators regarding labor negotiations with the following groups:

Employee Organization: South Pasadena Police Officers’ Association City Negotiators: Arminé Chaparyan, City Manager; Luis Frausto, Management Services Director, Tina Lopez, Human Resources and Risk Manager
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)

1. Housing Authority Property Address: 1503 El Centro (APN: 5315-003-903), 1507 El Centro (APN: 5315-003-904), and APN 5315-003-902
Agency Negotiator: Arminé Chaparyan, Housing Authority Executive Director/City Manager
Negotiating Parties: Clifford Beers Housing, Inc., DBA Holos Communities; Homes & Home, LLC and Develop With Skill, LLC; Jamboree Housing Corporation; Pacific Southwest Community Development Corporation and Gangi Development Company, Inc.; The Related Companies of California, LLC; and West Hollywood Community Housing Corporation
Under Negotiation: Price and Terms of Payment

2. Property Addresses:
a. 216 Fairview Avenue, APN 5317-012-906
b. 217 Fremont Avenue, APN 5317-012-901
c. 225 Fremont Avenue, APN 5317-012-902
d. 1131 Columbia Street, APN 5317-012-900
e. 1707 Meridian Avenue, APN 5310-031-903
f. 1008 Hope Street & 1002 Hope Street/726 Meridian Avenue, APN 5315-013-906 g. 215 Fairview Avenue, APN 5317-007-903
h. 302 Fairview Avenue, APN 5317-012-903
i. 529 Prospect Avenue, APN 5317-036-904
j. 530 Orange Grove Avenue, APN 5317-036-900
k. 534 Orange Grove Avenue, APN 5317-036-903
l. 535 Meridian Avenue, APN 5317-036-903
m. 540 Prospect Avenue, APN 5317-035-901
n. 901 Bonita Drive, APN 5310-020-903
o. 885 Oneonta Drive, APN 5310-022-902; 5310-022-901; 5310-022-903 p. 1037 & 1039 Grevelia Street, APN 5315-012-903
q. 808 Valley View Road, APN 5310-020-901

PUBLIC COMMENT
South Pasadena City Council March 20, 2024

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r. 822 Valley View Road, APN 5310-020-902
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: State of California, Department of Transportation Under Negotiation: Price and Terms of Payment
D. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: City Manager
Title: City Attorney
E. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-SIGNIFICANT

EXPOSURE TO LITIGATION
(Government Code Section 54956.9(d)(2))
Number of Potential Cases: 1
The City has received correspondence concerning an alleged Brown Act violation. A copy of this correspondence is available from the City Clerk’s Office.

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, MARCH 20, 2024, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If speakers are remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

PRESENTATION

3. PROCLAMATION DECLARING APRIL 9, 2024 AS “LIBRARY VOLUNTEER RECOGNITION DAY”

4. REDESIGN OF LEARNING RECOGNITION

CHANGES TO THE AGENDA

5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Regular Meeting Agenda March 20, 2024

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CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance, or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

6. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $30,931.83; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,499,483.01; TRANSFERS IN THE AMOUNT OF $13,000,000.00; ONLINE PAYMENTS IN THE AMOUNT OF $113,053.77; VOIDS IN THE AMOUNT OF ($988.00); PAYROLL IN THE AMOUNT OF $867,688.65 Recommendation
It is recommended that the City Council approve the Warrants as presented.

7. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH UTILITY COST

MANAGEMENT, LLC FOR UTILITY BILL REVIEW SERVICES AND RECOVERY OF ANY

SAVINGS
Recommendation
It is recommended that the City Council consider approving the agreement with Utility Cost Management, LLC, for utility bill review services and recovery of any savings related to the City's electric bills.

8. CONSIDERATION OF APPROVAL OF AN UPDATED SALARY SCHEDULE TO

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SOUTH PASADENA AND

THE PART-TIME PUBLIC SERVICE EMPLOYEES' ASSOCIATION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOUTH PASADENA, ADOPTING AN UPDATED

HOURLY SALARY SCHEDULE TO THE MEMORANDUM

OF UNDERSTANDING BETWEEN THE CITY OF SOUTH
PASADENA PART-TIME PUBLIC SERVICE EMPLOYEES’

ASSOCIATION
Recommendation
It is recommended that the City Council consider approving a resolution adopting an updated Salary Schedule attached to the Memorandum of Understanding (MOU) between the City of South Pasadena (City) and the Part-Time Public Service Employees' Association (PT-PSEA) approved by Resolution 7625.

9. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH HDR ENGINEERING, INC. & SEITEC, INC. FOR PROVIDING DESIGN QUALITY CONTROL REVIEW SERVICES AND

PREPARING PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE CITY HALL

STORMWATER DIRECT REUSE PROJECT
Recommendation
It is recommended that the City Council consider approving:

1. A Task Order under an existing Master On-Call Professional Services Agreement with HOR Engineering, Inc. (HDR) for design quality control review services related to the City Hall Stormwater Direct Reuse Project in the amount of$24,980; and Regular Meeting Agenda March 20, 2024

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2. A Task Order under an existing Master On-Call Professional Services Agreement with SEITec, Inc. (SEITec) to prepare plans, specifications, and estimates related to the City Hall Stormwater Direct Reuse Project in the amount of $80,251.

10. APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM CITY COUNCILMEMBER MICHAEL CACCIOTTI IN THE AMOUNT OF $1,000 FOR THE PRESS CONFERENCE FOR

THE CITY HALL/CIVIC CENTER ELECTRIFICATION PROJECT
Recommendation
It is recommended that the City Council:

1. Find that the requested allocation of Discretionary Funds to support the press conference for the City Hall/Civic Center Electrification Project is consistent with the findings required pursuant to the Guidelines for the Application of City Council Discretionary Budget Accounts adopted by Resolution No. 7174; and

2. Approve the requested allocation totaling $1,000 by Councilmember Michael Cacciotti to support the press conference for the City Hall/Civic Center Electrification Project.

11. CONSIDER AN ORDINANCE TO AMEND THE ZONING CODE AND ZONING MAP TO CREATE

THE HOUSING OPPORTUNITY OVERLAY ZONE ALLOWING FOR INCREASED DENSITY

FOR CERTAIN PARCELS IN THE OSTRICH FARM MIXED-USE AREA AND HUNTINGTON

DRIVE MIXED-USE AREA AND FINDING THE ORDINANCE EXEMPT FROM CEQA CONSISTENT WITH THE ADOPTED 6TH CYCLE HOUSING ELEMENT
Recommendation
It is recommended that the City Council consider adoption of the Ordinance on second reading as follows:

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF SOUTH PASADENA, CALIFORNIA, ADOPTING A

ZONING TEXT AMENDMENT AND ZONING MAP

AMENDMENT AMENDING SOUTH PASADENA
MUNICIPAL CODE (SPMC) CHAPTER 36 (ZONING)

RELATED TO INCREASED DENSITY AND

ESTABLISHING THE HOUSING OPPORTUNITY
OVERLAY ZONE, ALLOWING UP TO 70 DWELLING

UNITS PER ACRE ON SELECTED PARCELS IN THE

OSTRICH FARM MIXED-USE AREA AND THE

HUNTINGTON DRIVE MIXED-USE AREA, CONSISTENT
WITH THE ADOPTED 2021-2029 (6TH CYCLE) HOUSING

ELEMENT

ACTION/DISCUSSION

12. REPORT AND OVERVIEW ON THE IMPOSITION OF CITY COUNCIL TERM LIMITS AND

COUNCIL DISCUSSION AND DIRECTION, IF ANY, REGARDING SAME Recommendation
It is recommended that the City Council receive a report on the imposition of term limits for members of the City Council and provide direction, if any.

Regular Meeting Agenda March 20, 2024

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13. RESCISSION OF THE FORMATION OF THE COUNCIL FINANCE AD HOC COMMITTEE THAT OCCURRED AT THE FEBRUARY 21, 2024, SPECIAL JOINT MEETING OF THE CITY

COUNCIL AND FINANCE COMMISSION
Recommendation
It is recommended that the City Council make a motion to rescind the formation of the Council Finance Ad Hoc Committee that occurred at the Special Joint Meeting of the City Council and the Finance Commission on February 21, 2024.

14. DISCUSSION AND ACTION FOR THE CREATION AND SCOPE OF AN ADVISORY COMMITTEE TO REVIEW THE CITY’S FINANCES AND OPERATIONS IN LIGHT OF THE

FIVE YEAR FINANCIAL FORECAST
Recommendation
It is recommended that the City Council discuss and/or take action to create an advisory committee to review the City’s finances and operations in light of the Five Year Financial Forecast and discuss the scope and/or charge of such committee.

15. CONSIDERATION AND APPROVAL OF A LETTER RESPONDING TO A CEASE AND DESIST

LETTER OF PAST CITY COUNCIL ACTION OF AN ALLEGED BROWN ACT VIOLATION

RELATED TO THE FORMATION OF THE COUNCIL FINANCE AD HOC COMMITTEE Recommendation
It is recommended that the City Council approve the response letter to Edward Elsner confirming that the City Council is providing an unconditional commitment with respect to the past action alleged in the letter and authorize the Mayor to sign the response letter.

16. CONSIDERATION OF A FEE WAIVER OR REDETERMINATION OF THE SPECIAL EVENT

FEE FOR THE USE OF THE ARROYO SECO GOLF COURSE FOR SOUTH PASADENA

EDUCATIONAL FOUNDATION
Recommendation
It is recommended that the City Council consider a fee waiver or redetermination of the Special Event Fee (Fee) for the use of the Arroyo Seco Golf Course (ASGC) for South Pasadena Educational Foundation (SPEF).

17. CONSIDER PROVIDING DIRECTION AND ACTION ON SLOW STREETS PROGRAM PLANS

AND INSTALLATIONS ALONG OAK STREET, GRAND AVENUE, HERMOSA STREET, AND

MISSION STREET, AS WELL AS THE INSTALLATION OF PARKLET EQUIPMENT ALONG

MISSION STREET RELATED TO THE SIDEWALK DINING PERMIT PROGRAM, REMOVAL

OF CERTAIN SLOW STREETS PROGRAM EQUIPMENT, INSTALLATION OF SLOW STREET PROGRAM SIGNAGE, AND AMENDMENT OF A CONTRACT WITH RIGHT OF WAY, INC. FOR

K-RAIL RENTALS
Recommendation
It is recommended that the City Council receive a presentation on the City’s Slow Streets Program and consider providing direction on the following:

1. For the Residential Slow Streets Program component on Oak Street, maintaining painted crosswalks at nine intersections, maintaining pedestrian warning signs and street markings (yield and intersection crossing bicycle markings), updating center median striping with permanent material at Oak/Fletcher, and updating certain curb extensions at Oak/Fremont and Oak/Marengo with alternative equipment;

2. For the Residential Slow Streets Program component on Grand Avenue, maintaining the painted Class II Bike Lane;
Regular Meeting Agenda March 20, 2024

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3. For the Residential Slow Streets Program component on Hermosa Street, maintaining the intersection configuration at Hermosa St and Hillside Rd, updating the temporary equipment with more permanent material, and maintaining the uphill bicycle climbing lane and newly established red curb on Hermosa Street;

4. Removing the remaining Residential Slow Streets Program equipment;

5. Utilizing Slow Streets Program Signage at various locations in the City;

6. Providing direction on the implementation of the Mission Street improvements, including modeling a road diet and road reconfiguration for the future installation of temporary equipment and potential permanent installation; and

7. Providing direction on the purchase and placement of k-rails in concert with the temporary continuation of k-rail rental, to facilitate the installation of grant-funded parklet equipment in certain locations along Mission Street to facilitate outdoor use through the current sidewalk dining permit program; and

8. Approving the Fourth Amendment to the contract with Right of Way, Inc. to extend the term to June 30, 2024 and increase the maximum compensation by $7,500, for a new not-to-exceed amount of $122,500.

18. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR AUGUST 17, 2022 AND DECEMBER 7, 2022
Recommendation
It is recommended that the City Council approve the minutes for the August 17, 2022 and December 7, 2022, Regular City Council Meetings.

PUBLIC COMMENT – CONTINUED

19. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

20. COUNCILMEMBER COMMUNICATIONS
The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

21. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
April 17, 2024 Regular City Council Meeting 7:00 P.M.

May 1, 2024 Regular City Council Meeting 7:00 P.M.

May 15, 2024 Regular City Council Meeting 7:00 P.M.

Regular Meeting Agenda March 20, 2024

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PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
https://www.southpasadenaca.gov/government/city-council-meetings/2024-council-meetings Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on March 20, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 3/14/2024 /S/
Date Mark Perez, Deputy City Clerk
Declaring April 9, 2024 as
“Library Volunteer Recognition Day”
in the City of South Pasadena
WHEREAS, the Library Board of Trustees values the dedication of library volunteers and their significant contributions; and
WHEREAS, many of the programs, services, and materials offered by the library are made possible by donations from the all-volunteer Friends of the Library organization, including the Summer Reading Program, special events, new books, e-books, and digital resources like streaming films and an app for language learning; and
WHEREAS, volunteers plan and present the annual Restoration Concerts series, operate the Friends of the Library Bookstore, lead English language conversation groups, assist with the Summer Reading Program, and work directly with staff on special projects; and WHEREAS, in 2023, seventy adult volunteers donated 5,000 hours of service, and 66 youth donated 1,660 hours; and
WHEREAS, those hours enabled the Bookstore to generate $55,000 to support library programs, the Restoration Concerts to present 8 concerts, the Summer Reading Program to enroll two thousand readers, and the addition of important materials to the Local History Collection.

NOW, THEREFORE, I, Evelyn G. Zneimer, Mayor, on behalf of the City Council of the City of South Pasadena, hereby proclaim April 9, 2024 as “Library Volunteer Recognition Day” in the City of South Pasadena and do commend and thank all library volunteers for their many hours of dedicated service and hard work.
_______________________ _March 20, 2024__
Evelyn G. Zneimer, Mayor Date
ITEM NO. 3
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CITY Of SOETB PASADENA

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City Council
Agenda Report
DATE: March 20, 2024
ITEM NO. _ __,
FROM: Armine Chaparyan, City Manager ~ PREPARED BY: John Downs, Finance Director SUBJECT: Approval of Prepaid Warrants in the Amount of $30,931.83; General City Warrants in the Amount of $2,499,483.01;
Transfers in the Amount of $13,000,000.00; Online Payments in the Amount of $113,053.77; Voids in the Amount of ($988.00); Payroll in the Amount of $867,688.65
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 318618-318625
ACH
Voids
General City Warrants:

Warrant# 318626-318722
ACH
Voids
Payroll Period Ending: 3/1/2024 Payroll Period Ending: 3/7/2024 Wire Transfers Out- To (LAIF) Wire Transfers In - From (LAIF) Wire Transfers (RSA) Wire Transfers Out - To (Acct# 2413) Wire Transfers Out - To (Acct# 1936) Online Payments
Total
Prepaid Warrants
General City Warrants
$ 8,261.54
$ 22,670.29
$ 0 $ 1,449,173.41
$ 1,050,309.60
$ (988.00)
$ 860,574.40 $ 7,114.25
$13,000,000.00 $ 0 $ 0
$ 0 $ 0
$ 113,053.77 $ 0 $ 0
$ 16,510,169.26
Approval of Warrants
March 20, 2024

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
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Approval of Warrants
March 20, 2024

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Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 3/20/2024
Recap by fund Fund No.

Prepaid Written
General Fund 101 988.00 301,500.60
Insurance Fund 103 4,000.00 21,031.40
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 31.52 947.94
SLFRF Fund 206 - -
Local Transit Return "C" 207 - 19,143.41
TEA/Metro 208 - -
Sewer Fund 210 31.50 314.07
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 31.50 79,808.95
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 31.50 10,679.77
County Park Bond Fund 232 - 2,924.71
Measure R 233 - 4,300.00
Measure M 236 - 277.81
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - 1,124,767.65
Water Fund 500 31.51 29,299.70
Water Efficiency Fund 503 - 105.93
2016 Water Revenue Bonds Fund 505 - 707,017.68
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - 2,000.00
Payroll Clearing Fund 700 25,786.30 14,820.97
-
Column Totals: 30,931.83 2,318,940.59
Recap by fund Fund No.

Prepaid Written
RSA 227 - 180,542.42
RSA Report Totals: - 180,542.42
City Report Totals: 2,530,414.84
Payroll Period Ending: 3/1/2024 860,574.40
Payroll Period Ending: 3/7/2024 7,114.25
Wire Transfer Out - To LAIF 13,000,000.00
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 113,053.77
Voids - Prepaid -
Voids - General Warrant (988.00)
Grand Report Total: 16,510,169.26
Amounts
Evelyn G. Zneimer, Mayor
Mark Perez, Deputy City Clerk
Amounts
John Downs, Finance Director
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ATTACHMENT 2
Prepaid Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 03/12/2024 - 5:25PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
318618 02/29/2024
Inv PR 02.02.2024
Line Item Date Line Item Description
02/01/2024 PR Batch 02224.01.2024 - Garnishment Case # FAMSS-1406906. 903.69 Inv PR 02.02.2024 Total 903.69
Inv PR 02.16.2024
Line Item Date Line Item Description
02/14/2024 PR Batch 21624.02.2024 Garnishment Case # FAMSS-1406906. 903.69 Inv PR 02.16.2024 Total 903.69
318618 Total: 1,807.38
CSD3014 - Ca. State Disbursement Unit Total: 1,807.38
SCFT0000 - Franchise Tax Board
318619 02/29/2024
Inv PR 02.02.2024
Line Item Date Line Item Description
02/01/2024 PR Batch 02224.01.2024 Garnishment Case # 568717589 134.98 Inv PR 02.02.2024 Total 134.98
Inv PR 02.16.2024
Line Item Date Line Item Description
02/14/2024 PR Batch 21624.02.2024 Garnishment Case # 568717589 134.98 Inv PR 02.16.2024 Total 134.98
318619 Total: 269.96
SCFT0000 - Franchise Tax Board Total: 269.96
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 02/29/2024
Inv February 2024
Line Item Date Line Item Description
AP-Check Detail (3/12/2024 - 5:25 PM) Page 1
6 - 11
Check Number Check Date Amount
02/01/2024 PR Batch 02224.01.2024 SPPOA - Union Dues 3,659.30 02/01/2024 PR Batch 02224.01.2024 SPPOA Insurance 2,313.83 Inv February 2024 Total 5,973.13
0 Total: 5,973.13
SOU5435 - S.P. Police Officers Association Total: 5,973.13 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 02/29/2024
Inv February 2024
Line Item Date Line Item Description
02/01/2024 PR Batch 02224.01.2024 SPPSEA - Union Dues 1,440.00 Inv February 2024 Total 1,440.00
0 Total: 1,440.00
SOU5451 - S.P. Public Service Employees Association Total: 1,440.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 02/29/2024
Inv February 2024
Line Item Date Line Item Description
02/01/2024 PR Batch 02224.01.2024 PART TIME ASSN. DUES / FEE 152.00 Inv February 2024 Total 152.00
0 Total: 152.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 152.00 SOU5230 - S.P.Firefighters L-3657
0 02/29/2024
Inv February 2024
Line Item Date Line Item Description
02/01/2024 PR Batch 02224.01.2024 Firefighters 3657 - Union 1,925.00 02/01/2024 PR Batch 02224.01.2024 FFA Fire Rec Fees 90.00 02/01/2024 PR Batch 02224.01.2024 Fire Assn. Insurance 177.42 Inv February 2024 Total 2,192.42
0 Total: 2,192.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,192.42
AP-Check Detail (3/12/2024 - 5:25 PM) Page 2
6 - 12
Check Number Check Date Amount
SSDV2018 - Sandoval, Sheila
0 02/29/2024
Inv PR 02.02.2024
Line Item Date
02/01/2024 115.70
02/01/2024 956.03
Line Item Description
PR Batch 02224.01.2024 - Garnishment
PR Batch 02224.01.2024 - Garnishment
Inv PR 02.02.2024 Total 1,071.73
Inv PR 02.16.2024
Line Item Date Line Item Description
02/14/2024 PR Batch 21624.02.2024 - Garnishment 956.03
02/14/2024 PR Batch 21624.02.2024 - Garnishment 115.70
Inv PR 02.16.2024 Total 1,071.73
0 Total: 2,143.46
SSDV2018 - Sandoval, Sheila Total: 2,143.46
Total: 13,978.35
AP-Check Detail (3/12/2024 - 5:25 PM) Page 3
6 - 13
Accounts Payable
Check Detail
User: ealvarez
Printed: 03/12/2024 - 5:27PM
Check Number Check Date Amount
BLCHVZ - Chavez, Blanca
318620 03/07/2024
Inv Incident 3/3/24
Line Item Date Line Item Description
03/07/2024 Incident 3/3/24 to Blanca Chavez on behalf of Katie Mataruna. 3,000.00 03/07/2024 Incident 3/3/24 to Blanca Chavez 1,000.00
Inv Incident 3/3/24 Total 4,000.00
318620 Total: 4,000.00
BLCHVZ - Chavez, Blanca Total: 4,000.00
Total: 4,000.00
AP-Check Detail (3/12/2024 - 5:27 PM) Page 1
6 - 14
Accounts Payable
Check Detail
User: ealvarez
Printed: 03/12/2024 - 5:27PM
Check Number Check Date Amount
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 03/12/2024
Inv March 2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 PART TIME ASSN. DUES / FEE 152.00 Inv March 2024 Total 152.00
0 Total: 152.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 152.00 CSD3014 - Ca. State Disbursement Unit
318621 03/12/2024
Inv PR 03.01.2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 - Garnishment Case # FAMSS-1406906. 903.69 Inv PR 03.01.2024 Total 903.69
318621 Total: 903.69
CSD3014 - Ca. State Disbursement Unit Total: 903.69
HSTRNH - Tran, Hsiulee
318624 03/12/2024
Inv HT12.7.22
Line Item Date Line Item Description
12/07/2022 Re-Issue Stale Dated Check # 315908. 38.00
Inv HT12.7.22 Total 38.00
318624 Total: 38.00
HSTRNH - Tran, Hsiulee Total: 38.00
SCFT0000 - Franchise Tax Board
318622 03/12/2024
AP-Check Detail (3/12/2024 - 5:27 PM) Page 1
6 - 15
Check Number Check Date Amount
Inv PR 03.01.2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 - Garnishment Case # 568717589 134.98 Inv PR 03.01.2024 Total 134.98
318622 Total: 134.98
SCFT0000 - Franchise Tax Board Total: 134.98
SOGA6501 - SoCalGAS
318623 03/12/2024
Inv 2/1/24-3/7/24
Line Item Date Line Item Description
03/07/2024 CNG for City Vehicles (PW and Transit)2/1/2024-3/7/2024 31.50 03/07/2024 CNG for City Vehicles (PW and Transit)2/1/2024-3/7/2024 31.50 03/07/2024 CNG for City Vehicles (PW and Transit)2/1/2024-3/7/2024 31.52 03/07/2024 CNG for City Vehicles (PW and Transit)2/1/2024-3/7/2024 31.51 03/07/2024 CNG for City Vehicles (PW and Transit)2/1/2024-3/7/2024 31.50 Inv 2/1/24-3/7/24 Total 157.53
318623 Total: 157.53
SOGA6501 - SoCalGAS Total: 157.53
SOU5230 - S.P.Firefighters L-3657
0 03/12/2024
Inv March 2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 FFA Fire Rec Fees 90.00 02/29/2024 PR Batch 30124.02.2024 Firefighters 3657 - Union 1,925.00 02/29/2024 PR Batch 30124.02.2024 Fire Assn. Insurance 177.42 Inv March 2024 Total 2,192.42
0 Total: 2,192.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,192.42
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 03/12/2024
Inv March 2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 SPPOA Insurance 2,313.83 02/29/2024 PR Batch 30124.02.2024 SPPOA - Union Dues 3,659.30 Inv March 2024 Total 5,973.13
AP-Check Detail (3/12/2024 - 5:27 PM) Page 2
6 - 16
Check Number Check Date Amount
0 Total: 5,973.13
SOU5435 - S.P. Police Officers Association Total: 5,973.13 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 03/12/2024
Inv March 2024
Line Item Date Line Item Description
02/29/2024 PR Batch 30124.02.2024 SPPSEA - Union Dues 1,380.00 Inv March 2024 Total 1,380.00
0 Total: 1,380.00
SOU5451 - S.P. Public Service Employees Association Total: 1,380.00 SSDV2018 - Sandoval, Sheila
0 03/12/2024
Inv PR 03.01.2024
Line Item Date
02/29/2024 956.03
02/29/2024 115.70
Line Item Description
PR Batch 30124.02.2024 - Garnishment
PR Batch 30124.02.2024 - Garnishment
Inv PR 03.01.2024 Total 1,071.73
0 Total: 1,071.73
SSDV2018 - Sandoval, Sheila Total: 1,071.73
VRTEKSOL - Vortech Solutions LLC
318625 03/12/2024
Inv 191023SPPD
Line Item Date Line Item Description
09/21/2023 Re-Issue Lost Check # 317694 950.00
Inv 191023SPPD Total 950.00
318625 Total: 950.00
VRTEKSOL - Vortech Solutions LLC Total: 950.00
Total: 12,953.48
AP-Check Detail (3/12/2024 - 5:27 PM) Page 3
6 - 17

THIS PAGE

INTENTIONALLY

LEFT BLANK
6 - 18
ATTACHMENT 3 General
City Warrant List
6 - 19

THIS PAGE

INTENTIONALLY

LEFT BLANK
6 - 20
Accounts Payable
Check Detail
User: ealvarez
Printed: 03/13/2024 - 10:52AM
Check Number Check Date Amount
AFLA7010 - AFLAC
0 03/20/2024
Inv 210535
Line Item Date Line Item Description
02/29/2024 Employee Optional Insurance - February 2024 1,665.36 Inv 210535 Total 1,665.36
0 Total: 1,665.36
AFLA7010 - AFLAC Total: 1,665.36
AGAEng - AGA Engineers, Inc.
318626 03/20/2024
Inv 24015-IN
Line Item Date Line Item Description
01/31/2024 Comprehensive Traffic Safety Review - Marengo Ave. Corridor. 4,300.00 Inv 24015-IN Total 4,300.00
318626 Total: 4,300.00
AGAEng - AGA Engineers, Inc. Total: 4,300.00
ACMT2920 - All City Management Services, Inc.
318627 03/20/2024
Inv 91445
Line Item Date Line Item Description
02/21/2024 Crossing Guard Services - 2/4/24-2/17/24. 11,219.37 Inv 91445 Total 11,219.37
318627 Total: 11,219.37
ACMT2920 - All City Management Services, Inc. Total: 11,219.37 ALL0197 - All Star Fire Equipment, Inc.
318628 03/20/2024
AP-Check Detail (3/13/2024 - 10:52 AM) Page 1
6 - 21
Check Number Check Date Amount
Inv 253660
Line Item Date Line Item Description
02/13/2024 Personal Protection Equipment (PPE) 1,277.36 Inv 253660 Total 1,277.36
Inv 253737
Line Item Date Line Item Description
02/15/2024 Personal Protection Equipment (PPE) 789.87
Inv 253737 Total 789.87
318628 Total: 2,067.23
ALL0197 - All Star Fire Equipment, Inc. Total: 2,067.23 ALTAPLDE - Alta Planning + Design, Inc.
318629 03/20/2024
Inv 002023.071 - 10
Line Item Date Line Item Description
02/15/2024 Slow Streets Program 394.69
02/15/2024 Slow Streets Program 277.81
Inv 002023.071 - 10 Total 672.50
318629 Total: 672.50
ALTAPLDE - Alta Planning + Design, Inc. Total: 672.50
AMAZONCP - Amazon Capital Services, Inc.
0 03/20/2024
Inv 1D3T-PCCG-P6MN
Line Item Date Line Item Description
02/15/2024 Anti Slip tape for vehicle 81 24.00
Inv 1D3T-PCCG-P6MN Total 24.00
Inv 1FTG-QLJX-16T4
Line Item Date Line Item Description
02/28/2024 Smart Projector for Special Dept. Events 547.93 Inv 1FTG-QLJX-16T4 Total 547.93
Inv 1H9N-13LK-CTVW
Line Item Date Line Item Description
02/15/2024 Credit memo for DAR -8.81
Inv 1H9N-13LK-CTVW Total -8.81
AP-Check Detail (3/13/2024 - 10:52 AM) Page 2
6 - 22
Check Number Check Date Amount
Inv 1JLY-HPD7-VHTJ
Line Item Date Line Item Description
03/04/2024 Office Equipment 175.30
Inv 1JLY-HPD7-VHTJ Total 175.30
Inv 1T6W-KF3M-NWDD
Line Item Date Line Item Description
02/19/2024 Board and Staff name plates 30.82
Inv 1T6W-KF3M-NWDD Total 30.82
Inv 1XRV-TV19-3TVJ
Line Item Date Line Item Description
02/26/2024 Public Facing Police Department Phone & Electrical Equipment 817.83 Inv 1XRV-TV19-3TVJ Total 817.83
Inv 1XXC-WMNF-PMGC
Line Item Date Line Item Description
02/12/2024 Purell Hand Sanitizer 48.52
Inv 1XXC-WMNF-PMGC Total 48.52
0 Total: 1,635.59
AMAZONCP - Amazon Capital Services, Inc. Total: 1,635.59 AMLN8011 - American Library Association
318630 03/20/2024
Inv 1099232
Line Item Date Line Item Description
02/15/2024 Regular Membership Basic Dues - Public Library Association 247.00 Inv 1099232 Total 247.00
318630 Total: 247.00
AMLN8011 - American Library Association Total: 247.00
AME0239 - American Water Works Association
0 03/20/2024
Inv 7002181001
Line Item Date Line Item Description
12/20/2023 AWWA Annual Membership Fee 2024 2,594.00
Inv 7002181001 Total 2,594.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 3
6 - 23
Check Number Check Date Amount
0 Total: 2,594.00
AME0239 - American Water Works Association Total: 2,594.00 AQU8030 - Aquarium of the Pacific
318631 03/20/2024
Inv 9724027
Line Item Date Line Item Description
02/28/2024 Senior Center Excursion 959.45
Inv 9724027 Total 959.45
318631 Total: 959.45
AQU8030 - Aquarium of the Pacific Total: 959.45
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) 318632 03/20/2024
Inv S6292771.003
Line Item Date Line Item Description
02/21/2024 Fire Station Apparatus Cleaning 122.51
Inv S6292771.003 Total 122.51
Inv S6292771.004
Line Item Date Line Item Description
02/23/2023 Credit memo -100.33
Inv S6292771.004 Total -100.33
318632 Total: 22.18
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) Total: 22.18 RatPactI - ASM Industrial Corp.
318633 03/20/2024
Inv 18586
Line Item Date Line Item Description
02/29/2024 Pest Control Services- Service Yard- February 2024 65.00 Inv 18586 Total 65.00
Inv 18587
Line Item Date Line Item Description
02/22/2024 Monthly Pest Control for City Facilities - FY2023-24 535.00 Inv 18587 Total 535.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 4
6 - 24
Check Number Check Date Amount
Inv 18588
Line Item Date Line Item Description
02/22/2024 Pest Control Services- Orange Grove Office- February 2024 125.00 Inv 18588 Total 125.00
Inv 18589
Line Item Date Line Item Description
02/22/2024 Pest Control Services- Civic Center- February 2024 125.00 Inv 18589 Total 125.00
Inv 18590
Line Item Date Line Item Description
02/22/2024 Pest Control Services- Library- February 2024 65.00 Inv 18590 Total 65.00
Inv 18591
Line Item Date Line Item Description
02/22/2024 Pest Control Services- Senior Center - February 2024 150.00 Inv 18591 Total 150.00
Inv 18594
Line Item Date Line Item Description
02/22/2024 Pest Control Services-War Memorial- February 2024 735.00 Inv 18594 Total 735.00
318633 Total: 1,800.00
RatPactI - ASM Industrial Corp. Total: 1,800.00
AT&T5006 - AT&T
318634 03/20/2024
Inv 130464796
Line Item Date Line Item Description
02/17/2024 AN 130464796 Serv 2/18/24-3/13/24 90.24
Inv 130464796 Total 90.24
318634 Total: 90.24
318635 03/20/2024
Inv 33184108023436
Line Item Date Line Item Description
02/07/2024 AN 331 841-0802 343 6 Serv 2/7/24 - 3/6/24 44.73 AP-Check Detail (3/13/2024 - 10:52 AM) Page 5
6 - 25
Check Number Check Date Amount
Inv 33184108023436 Total 44.73
Inv 62644164973570
Line Item Date Line Item Description
02/13/2024 AN 626 441-6497 357 0 Service 2/13/24 - 3/12/24 2,727.35 Inv 62644164973570 Total 2,727.35
318635 Total: 2,772.08
318636 03/20/2024
Inv 000021297949
Line Item Date Line Item Description
02/20/2022 BAN 9391062308 Services for 1/20/24 - 2/19/24 21,094.43 Inv 000021297949 Total 21,094.43
Inv 0021298275
Line Item Date Line Item Description
02/20/2022 BAN 9391081369 Services for 1/20/24 - 2/19/24 90.09 Inv 0021298275 Total 90.09
Inv 0021320228
Line Item Date Line Item Description
02/27/2024 BAN 9391036943 Services for 1/27/24 - 2/26/24 1,621.18 Inv 0021320228 Total 1,621.18
318636 Total: 22,805.70
ATCN9011 - AT&T Total: 25,668.02
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
0 03/20/2024
Inv 706345
Line Item Date Line Item Description
01/31/2024 Personnel Matters - January 2024 1,955.10
Inv 706345 Total 1,955.10
0 Total: 1,955.10
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 1,955.10 BAK0369 - Baker & Taylor Books
0 03/20/2024
AP-Check Detail (3/13/2024 - 10:52 AM) Page 6
6 - 26
Check Number Check Date Amount
Inv 2038054632
Line Item Date Line Item Description
02/05/2024 Books FY2023-24 294.70
Inv 2038054632 Total 294.70
Inv 2038057425
Line Item Date Line Item Description
01/30/2024 Books FY2023-24 17.70
Inv 2038057425 Total 17.70
Inv 2038058737
Line Item Date Line Item Description
01/30/2024 Books FY2023-24 96.34
Inv 2038058737 Total 96.34
Inv 2038061198
Line Item Date Line Item Description
01/30/2024 Books FY2023-24 210.21
Inv 2038061198 Total 210.21
Inv 2038063024
Line Item Date Line Item Description
02/02/2024 Books FY2023-24 626.28
Inv 2038063024 Total 626.28
Inv 2038070335
Line Item Date Line Item Description
02/05/2024 Books FY2023-24 260.53
Inv 2038070335 Total 260.53
Inv 2038081287
Line Item Date Line Item Description
02/12/2024 Books FY2023-24 154.56
Inv 2038081287 Total 154.56
Inv 2038083754
Line Item Date Line Item Description
02/12/2024 Books FY2023-24 395.53
Inv 2038083754 Total 395.53
0 Total: 2,055.85
AP-Check Detail (3/13/2024 - 10:52 AM) Page 7
6 - 27
Check Number Check Date Amount
BAK0369 - Baker & Taylor Books Total: 2,055.85
BAK0366 - Baker & Taylor Entertainment
0 03/20/2024
Inv H67952060
Line Item Date Line Item Description
02/08/2024 DVDs/CDs - FY 2023-24 16.53
Inv H67952060 Total 16.53
Inv H68029910
Line Item Date Line Item Description
02/14/2024 DVDs/CDs - FY 2023-24 86.77
Inv H68029910 Total 86.77
Inv H68035140
Line Item Date Line Item Description
02/14/2024 DVDs/CDs - FY 2023-24 150.40
Inv H68035140 Total 150.40
Inv H68053780
Line Item Date Line Item Description
02/16/2024 DVDs/CDs - FY 2023-24 24.78
Inv H68053780 Total 24.78
Inv H68067020
Line Item Date Line Item Description
02/16/2024 DVDs/CDs - FY 2023-24 75.21
Inv H68067020 Total 75.21
0 Total: 353.69
BAK0366 - Baker & Taylor Entertainment Total: 353.69
BSHL6710 - Base Hill, Inc., dba Jan Point
0 03/20/2024
Inv 24568
Line Item Date Line Item Description
02/26/2024 Monthly Janitorial Services February 2024 Services-Citywide 900.00 02/26/2024 Monthly Janitorial Services February 2024 Services-Citywide 14,985.00 02/26/2024 Monthly Janitorial Services February 2024 Services-Citywide 1,000.00 Inv 24568 Total 16,885.00
0 Total: 16,885.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 8
6 - 28
Check Number Check Date Amount
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 16,885.00 LEBE8032 - Betts, Lemar
318637 03/20/2024
Inv INV.SKATEFEB24
Line Item Date
02/28/2024 944.30
Line Item Description
Contract Class instructor Payment for: The Skateside Classes FEB'24
Inv INV.SKATEFEB24 Total 944.30
318637 Total: 944.30
LEBE8032 - Betts, Lemar Total: 944.30
BLSP8010 - Blackstone Publishing
0 03/20/2024
Inv 2142024
Line Item Date Line Item Description
02/19/2024 Books/DVDs/CDs 248.05
Inv 2142024 Total 248.05
0 Total: 248.05
BLSP8010 - Blackstone Publishing Total: 248.05
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 03/20/2024
Inv FebMoYoga
Line Item Date Line Item Description
02/27/2024 February Monthly Yoga-Contract Instructor 259.20 Inv FebMoYoga Total 259.20
Inv FebWalkinYoga
Line Item Date Line Item Description
02/27/2024 February Walkin Yoga-Contract Instructor 160.00 Inv FebWalkinYoga Total 160.00
0 Total: 419.20
DABN8267 - Bohan, Diana Total: 419.20
DBAR3011 - Brink's Incorporated
0 03/20/2024
AP-Check Detail (3/13/2024 - 10:52 AM) Page 9
6 - 29
Check Number Check Date Amount
Inv 12557538
Line Item Date Line Item Description
03/01/2024 Monthly Service (March 2024) 1,909.48
Inv 12557538 Total 1,909.48
Inv 6396385
Line Item Date Line Item Description
03/01/2024 Excess Charges (Feb 2024) 7.39
Inv 6396385 Total 7.39
0 Total: 1,916.87
DBAR3011 - Brink's Incorporated Total: 1,916.87
BNIG9203 - Bucknam, Peter Joseph
318638 03/20/2024
Inv 334-03.04
Line Item Date Line Item Description
08/03/2023 Pavement Management & Survey & Geographical Information Systems. 1,324.55 08/03/2023 Pavement Management & Survey & Geographical Information Systems. 3,046.45 Inv 334-03.04 Total 4,371.00
Inv 334-03.05
Line Item Date Line Item Description
09/07/2023 Pavement Management & Survey & Geographical Information Systems. 3,216.38 09/07/2023 Pavement Management & Survey & Geographical Information Systems. 1,398.42 Inv 334-03.05 Total 4,614.80
Inv 334-03.06
Line Item Date Line Item Description
10/06/2023 Pavement Management & Survey & Geographical Information Systems. 1,222.48 10/06/2023 Pavement Management & Survey & Geographical Information Systems. 531.52 Inv 334-03.06 Total 1,754.00
Inv 334-03.07
Line Item Date Line Item Description
11/06/2023 Pavement Management & Survey & Geographical Information Systems. 7,742.11 11/06/2023 Pavement Management & Survey & Geographical Information Systems. 3,366.14 Inv 334-03.07 Total 11,108.25
Inv 334-03.08
Line Item Date Line Item Description
12/06/2023 Pavement Management & Survey & Geographical Information Systems. 6,861.25 12/06/2023 Pavement Management & Survey & Geographical Information Systems. 15,780.86 AP-Check Detail (3/13/2024 - 10:52 AM) Page 10
6 - 30
Check Number Check Date Amount
Inv 334-03.08 Total 22,642.11
Inv 334-03.09
Line Item Date Line Item Description
01/08/2024 Pavement Management & Survey & Geographical Information Systems. 4,885.39 01/08/2024 Pavement Management & Survey & Geographical Information Systems. 11,236.40 Inv 334-03.09 Total 16,121.79
Inv 334-03.10
Line Item Date Line Item Description
02/27/2024 Pavement Management & Survey & Geographical Information Systems. 1,785.12 02/08/2024 Pavement Management & Survey & Geographical Information Systems. 776.14 Inv 334-03.10 Total 2,561.26
318638 Total: 63,173.21
BNIG9203 - Bucknam, Peter Joseph Total: 63,173.21
PMAB8021 - Budka, Pamela Avry
318639 03/20/2024
Inv ChairYogaMoFeb
Line Item Date
02/28/2024 115.20
Line Item Description
Chair Yoga monthly-Contract
Instructor
Inv ChairYogaMoFeb Total 115.20
Inv ChairYogaWIFeb
Line Item Date
02/28/2024 212.00
Line Item Description
Chair Yoga walk in -Contract
Instructor
Inv ChairYogaWIFeb Total 212.00
Inv MeditationMoFeb
Line Item Date Line Item Description
02/28/2024 Meditation monthly-Contract Instructor 102.40 Inv MeditationMoFeb Total 102.40
Inv MeditationWIFeb
Line Item Date Line Item Description
02/28/2024 Meditation Walk in -Contract Instructor 92.00 Inv MeditationWIFeb Total 92.00
318639 Total: 521.60
PMAB8021 - Budka, Pamela Avry Total: 521.60
AP-Check Detail (3/13/2024 - 10:52 AM) Page 11
6 - 31
Check Number Check Date Amount
DEP5072 - CA Dept of Transportation
318640 03/20/2024
Inv SL240037
Line Item Date Line Item Description
11/14/2023 Signals & Lighting Billing : July 2023 - September 2023 1,623.14 Inv SL240037 Total 1,623.14
318640 Total: 1,623.14
DEP5072 - CA Dept of Transportation Total: 1,623.14
CAL5236 - CA Linen Services
318641 03/20/2024
Inv 2192140
Line Item Date Line Item Description
11/02/2023 Linen Cleaning Services - FY 2023-24 134.18
Inv 2192140 Total 134.18
Inv 2237881
Line Item Date Line Item Description
02/15/2024 Linen Cleaning Services - FY 2023-24 119.76
Inv 2237881 Total 119.76
Inv 2240543
Line Item Date Line Item Description
02/22/2024 Linen Cleaning Services - FY 2023-24 118.19
Inv 2240543 Total 118.19
318641 Total: 372.13
CAL5236 - CA Linen Services Total: 372.13
CAMERPL - California Metro Patrol & EMS, Inc.
318642 03/20/2024
Inv 5808
Line Item Date
01/26/2024 2,877.70
Line Item Description
Security Guard Concierge Services at City Hall for 1/15-1/26/24 Inv 5808 Total 2,877.70
Inv 6154
Line Item Date Line Item Description
02/23/2024 Security Guard Concierge Services at City Hall for 2/12-2/23/24 2,877.70 AP-Check Detail (3/13/2024 - 10:52 AM) Page 12
6 - 32
Check Number Check Date Amount
Inv 6154 Total 2,877.70
318642 Total: 5,755.40
CAMERPL - California Metro Patrol & EMS, Inc. Total: 5,755.40 SCALTRM - Cansino, Bryan
318643 03/20/2024
Inv 431 Fremont Ln
Line Item Date Line Item Description
01/31/2024 Refund for Tree Inspection 145.23
Inv 431 Fremont Ln Total 145.23
318643 Total: 145.23
SCALTRM - Cansino, Bryan Total: 145.23
CAN0607 - Cantu Graphics Inc.
318644 03/20/2024
Inv 22158
Line Item Date Line Item Description
01/24/2024 City Council Business Cards 38.53
Inv 22158 Total 38.53
Inv 22201
Line Item Date Line Item Description
02/09/2024 Business Cards for Engineering Division 264.16 Inv 22201 Total 264.16
Inv 22210
Line Item Date Line Item Description
02/15/2024 Employee Parking Passes 122.41
Inv 22210 Total 122.41
318644 Total: 425.10
CAN0607 - Cantu Graphics Inc. Total: 425.10
TIM4011 - Charter Communications
0 03/20/2024
Inv 0251967012224
Line Item Date Line Item Description
01/22/2024 AN 8448300080251967 1102 Oxley St. SB Serv 1/22/24-2/21/24 254.11 AP-Check Detail (3/13/2024 - 10:52 AM) Page 13
6 - 33
Check Number Check Date Amount
Inv 0251967012224 Total 254.11
0 Total: 254.11
TIM4011 - Charter Communications Total: 254.11
CINTA3 - Cintas Corporation
318645 03/20/2024
Inv 4174425909
Line Item Date Line Item Description
11/17/2023 Weekly Uniform Service for Yard & Garfield 16.74 11/17/2023 Weekly Uniform Service for Yard & Garfield 23.72 11/17/2023 Weekly Uniform Service for Yard & Garfield 19.26 11/17/2023 Weekly Uniform Service for Yard & Garfield 29.84 11/17/2023 Weekly Uniform Service for Yard & Garfield 15.54 11/17/2023 Weekly Uniform Service for Yard & Garfield 4.10 11/17/2023 Weekly Uniform Service for Yard & Garfield 37.78 Inv 4174425909 Total 146.98
Inv 4175456604
Line Item Date Line Item Description
11/29/2023 Weekly Uniforms for Yard & Garfield 4.64
11/29/2023 Weekly Uniforms for Yard & Garfield 245.41
11/29/2023 Weekly Uniforms for Yard & Garfield 7.70
11/29/2023 Weekly Uniforms for Yard & Garfield 11.59
11/29/2023 Weekly Uniforms for Yard & Garfield 7.69
11/29/2023 Weekly Uniforms for Yard & Garfield 18.38
11/29/2023 Weekly Uniforms for Yard & Garfield 14.71
Inv 4175456604 Total 310.12
Inv 4176189266
Line Item Date Line Item Description
12/06/2023 Weekly Uniforms for Yard & Garfield 7.70
12/06/2023 Weekly Uniforms for Yard & Garfield 85.06
02/06/2024 Weekly Uniforms for Yard & Garfield 11.36
12/06/2023 Weekly Uniforms for Yard & Garfield 18.38
12/06/2023 Weekly Uniforms for Yard & Garfield 14.71
12/06/2023 Weekly Uniforms for Yard & Garfield 7.69
12/06/2023 Weekly Uniforms for Yard & Garfield 4.64
Inv 4176189266 Total 149.54
Inv 4176907973
Line Item Date Line Item Description
12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 7.70 12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 18.38 12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 11.36 12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 85.06 12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 14.71 AP-Check Detail (3/13/2024 - 10:52 AM) Page 14
6 - 34
Check Number Check Date Amount
12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 4.64 12/13/2023 Weekly Uniforms for Yard & Garfield Uniforms 7.69 Inv 4176907973 Total 149.54
Inv 4177311502
Line Item Date Line Item Description
12/18/2023 Weekly Uniform Service for Yard & Garfield 16.74 12/18/2023 Weekly Uniform Service for Yard & Garfield 15.54 12/18/2023 Weekly Uniform Service for Yard & Garfield 4.10 12/18/2023 Weekly Uniform Service for Yard & Garfield 29.84 12/18/2023 Weekly Uniform Service for Yard & Garfield 19.26 12/18/2023 Weekly Uniform Service for Yard & Garfield 23.72 12/18/2023 Weekly Uniform Service for Yard & Garfield 37.78 Inv 4177311502 Total 146.98
Inv 4177635245
Line Item Date Line Item Description
12/20/2023 Public Works Uniform Cleaning Services 7.69
12/20/2023 Public Works Uniform Cleaning Services 85.06 12/20/2023 Public Works Uniform Cleaning Services 4.64
12/20/2023 Public Works Uniform Cleaning Services 7.70
12/20/2023 Public Works Uniform Cleaning Services 14.71 12/20/2023 Public Works Uniform Cleaning Services 18.38 12/20/2023 Public Works Uniform Cleaning Services 11.36 Inv 4177635245 Total 149.54
Inv 4178249037
Line Item Date Line Item Description
12/27/2023 Public Works Uniform Cleaning Services 14.71 12/27/2023 Public Works Uniform Cleaning Services 7.70
12/27/2023 Public Works Uniform Cleaning Services 18.38 12/27/2023 Public Works Uniform Cleaning Services 4.64
12/27/2023 Public Works Uniform Cleaning Services 85.06 12/27/2023 Public Works Uniform Cleaning Services 11.36 12/27/2023 Public Works Uniform Cleaning Services 7.69
Inv 4178249037 Total 149.54
Inv 4179019350
Line Item Date Line Item Description
01/03/2024 Public Works Uniform Cleaning Services 11.36 01/03/2024 Public Works Uniform Cleaning Services 18.38 01/03/2024 Public Works Uniform Cleaning Services 4.64
01/03/2024 Public Works Uniform Cleaning Services 7.70
01/03/2024 Public Works Uniform Cleaning Services 14.71 01/03/2024 Public Works Uniform Cleaning Services 7.69
01/03/2024 Public Works Uniform Cleaning Services 85.06 Inv 4179019350 Total 149.54
AP-Check Detail (3/13/2024 - 10:52 AM) Page 15
6 - 35
Check Number Check Date Amount
Inv 4179760822
Line Item Date Line Item Description
01/10/2024 Public Works Uniform Cleaning Services 7.70
01/10/2024 Public Works Uniform Cleaning Services 11.36 01/10/2024 Public Works Uniform Cleaning Services 85.06 01/10/2024 Public Works Uniform Cleaning Services 18.38 01/10/2024 Public Works Uniform Cleaning Services 4.64
01/10/2024 Public Works Uniform Cleaning Services 7.69
01/10/2024 Public Works Uniform Cleaning Services 14.71 Inv 4179760822 Total 149.54
Inv 4180484610
Line Item Date Line Item Description
01/17/2024 Weekly Uniform Service for Yard & Garfield 18.38 01/17/2024 Weekly Uniform Service for Yard & Garfield 14.72 01/17/2024 Weekly Uniform Service for Yard & Garfield 7.69 01/17/2024 Weekly Uniform Service for Yard & Garfield 85.06 01/17/2024 Weekly Uniform Service for Yard & Garfield 11.36 01/17/2024 Weekly Uniform Service for Yard & Garfield 7.69 01/17/2024 Weekly Uniform Service for Yard & Garfield 4.64 Inv 4180484610 Total 149.54
Inv 4181180845
Line Item Date Line Item Description
01/24/2024 Public Works Uniform Cleaning Services 7.69
01/24/2024 Public Works Uniform Cleaning Services 85.06 01/24/2024 Public Works Uniform Cleaning Services 8.00
01/24/2024 Public Works Uniform Cleaning Services 18.38 01/24/2024 Public Works Uniform Cleaning Services 14.71 01/24/2024 Public Works Uniform Cleaning Services 11.36 01/24/2024 Public Works Uniform Cleaning Services 4.64
Inv 4181180845 Total 149.84
Inv 4181613463
Line Item Date Line Item Description
01/29/2024 Weekly Uniform Service for Yard & Garfield 32.10 01/29/2024 Weekly Uniform Service for Yard & Garfield 45.18 01/29/2024 Weekly Uniform Service for Yard & Garfield 94.82 01/29/2024 Weekly Uniform Service for Yard & Garfield 63.22 01/29/2024 Weekly Uniform Service for Yard & Garfield 42.43 01/29/2024 Weekly Uniform Service for Yard & Garfield 27.54 01/29/2024 Weekly Uniform Service for Yard & Garfield 34.29 Inv 4181613463 Total 339.58
Inv 4182330121
Line Item Date Line Item Description
02/05/2024 Weekly Uniform Service for Yard & Garfield 63.22 02/05/2024 Weekly Uniform Service for Yard & Garfield 122.32 02/05/2024 Weekly Uniform Service for Yard & Garfield 34.30 02/05/2024 Weekly Uniform Service for Yard & Garfield 32.76 AP-Check Detail (3/13/2024 - 10:52 AM) Page 16
6 - 36
Check Number Check Date Amount
02/05/2024 Weekly Uniform Service for Yard & Garfield 94.82 02/05/2024 Weekly Uniform Service for Yard & Garfield 45.18 02/05/2024 Weekly Uniform Service for Yard & Garfield 32.10 Inv 4182330121 Total 424.70
Inv 4183537572
Line Item Date Line Item Description
02/15/2024 UltraClean Service: Public Restrooms 463.00
Inv 4183537572 Total 463.00
Inv 4183787181
Line Item Date Line Item Description
02/19/2024 Weekly Uniform Service for Yard & Garfield 65.29 02/19/2024 Weekly Uniform Service for Yard & Garfield 33.82 02/19/2024 Weekly Uniform Service for Yard & Garfield 46.42 02/19/2024 Weekly Uniform Service for Yard & Garfield 46.67 02/19/2024 Weekly Uniform Service for Yard & Garfield 35.42 02/19/2024 Weekly Uniform Service for Yard & Garfield 97.88 02/19/2024 Weekly Uniform Service for Yard & Garfield 33.15 Inv 4183787181 Total 358.65
Inv 4184267338
Line Item Date Line Item Description
02/22/2024 UltraClean Service: Public Restrooms (Orange Grove Park, Arroyo 463.00 Inv 4184267338 Total 463.00
Inv 4184476714
Line Item Date Line Item Description
02/26/2024 Weekly Uniform Service for Yard & Garfield 32.83 02/26/2024 Weekly Uniform Service for Yard & Garfield 46.36 02/26/2024 Weekly Uniform Service for Yard & Garfield 64.98 02/26/2024 Weekly Uniform Service for Yard & Garfield 33.51 02/26/2024 Weekly Uniform Service for Yard & Garfield 97.57 02/26/2024 Weekly Uniform Service for Yard & Garfield 35.12 02/26/2024 Weekly Uniform Service for Yard & Garfield 44.03 Inv 4184476714 Total 354.40
318645 Total: 4,204.03
318646 03/20/2024
Inv 5198988920
Line Item Date Line Item Description
02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.25 02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.25 02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.25 02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.26 02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.25 02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.25 AP-Check Detail (3/13/2024 - 10:52 AM) Page 17
6 - 37
Check Number Check Date Amount
02/22/2024 Monthly First Aid Cabinets Yard and Garfield 2.26 Inv 5198988920 Total 15.77
Inv 5198988992
Line Item Date
02/26/2024 37.93
Line Item Description
First Aid Cabinet Monthly Services for
Senior Center
Inv 5198988992 Total 37.93
Inv 9257949654
Line Item Date Line Item Description
02/01/2024 Public Works Eye Wash Station at Service Yard 441.00 Inv 9257949654 Total 441.00
318646 Total: 494.70
CINTAS - Cintas Corporation Total: 4,698.73
GLE2563 - City of Glendale
318647 03/20/2024
Inv 2768
Line Item Date Line Item Description
02/20/2024 Fire - Verdugo Fire Dispatch Fee 1/1/24 - 6/30/24 81,906.00 Inv 2768 Total 81,906.00
318647 Total: 81,906.00
GLE2563 - City of Glendale Total: 81,906.00
SPMN3010 - City of South Pasadena
318648 03/20/2024
Inv 14044-02.21.24
Line Item Date Line Item Description
02/28/2024 Utility Bill for Dog Park 463.66
Inv 14044-02.21.24 Total 463.66
Inv 19126-02.14.24
Line Item Date Line Item Description
02/28/2024 Utility Bill for Park Department 445.23
Inv 19126-02.14.24 Total 445.23
Inv 19386-02.21.24
Line Item Date Line Item Description
02/28/2024 Utility Bill for Arroyo PArk (Stoney drive) 475.46 AP-Check Detail (3/13/2024 - 10:52 AM) Page 18
6 - 38
Check Number Check Date Amount
Inv 19386-02.21.24 Total 475.46
Inv 19387-02.24.24
Line Item Date Line Item Description
02/28/2024 Utility Bill for Arroyo Park (San pasqual) 540.36 Inv 19387-02.24.24 Total 540.36
318648 Total: 1,924.71
SPMN3010 - City of South Pasadena Total: 1,924.71
CMPCTIRE - Company C. Tire Corporation
318649 03/20/2024
Inv 057559
Line Item Date Line Item Description
02/21/2024 Replace two worn out tires on Water Production unit #10 300.01 Inv 057559 Total 300.01
318649 Total: 300.01
CMPCTIRE - Company C. Tire Corporation Total: 300.01
WFGO6712 - Computershare Trust Company, N.A.
0 03/20/2024
Inv 2315914
Line Item Date Line Item Description
03/01/2024 SoPasadena 2023 Wtr. Rev. Bds. Adminstration 3/26/24-03/25/25. 2,000.00 Inv 2315914 Total 2,000.00
0 Total: 2,000.00
WFGO6712 - Computershare Trust Company, N.A. Total: 2,000.00 CONN6711 - Conney Safety
0 03/20/2024
Inv 06235647
Line Item Date Line Item Description
02/13/2024 PPE for Water Division Staff 200.00
02/13/2024 PPE for Water Division Staff 841.03
Inv 06235647 Total 1,041.03
AP-Check Detail (3/13/2024 - 10:52 AM) Page 19
6 - 39
Check Number Check Date Amount
Inv 06236952
Line Item Date Line Item Description
02/20/2024 PPE for Water Division Staff 57.11
Inv 06236952 Total 57.11
0 Total: 1,098.14
CONN6711 - Conney Safety Total: 1,098.14
COGA2920 - Constable, Gary
318650 03/20/2024
Inv 65738226
Line Item Date
02/28/2024 294.00
Line Item Description
Refund of deposit made for the reservation of
Senior Center.

Inv 65738226 Total 294.00
318650 Total: 294.00
COGA2920 - Constable, Gary Total: 294.00
COR7788 - Cornforth, Robert Darren
0 03/20/2024
Inv TENNIS-FEB24
Line Item Date
02/28/2024 2,106.00
Line Item Description
Contract Class Instructor payment for Tennis - FEB 24
Inv TENNIS-FEB24 Total 2,106.00
0 Total: 2,106.00
COR7788 - Cornforth, Robert Darren Total: 2,106.00
MNBL8170 - Crestline Software, LLC
0 03/20/2024
Inv INV6005
Line Item Date Line Item Description
02/10/2024 Credit Card/Returns (Jan2024) 943.78
02/10/2024 Lock Box (Jan 2024) 798.05
Inv INV6005 Total 1,741.83
Inv INV6123
Line Item Date Line Item Description
01/10/2024 Printing and Postage (Jan 2024) 3,088.92
Inv INV6123 Total 3,088.92
AP-Check Detail (3/13/2024 - 10:52 AM) Page 20
6 - 40
Check Number Check Date Amount
0 Total: 4,830.75
MNBL8170 - Crestline Software, LLC Total: 4,830.75
DSP0755 - D & S Printing
318651 03/20/2024
Inv 0101
Line Item Date Line Item Description
01/03/2024 Name Badges - Mayor & Mayor Pro Tem 77.06
Inv 0101 Total 77.06
318651 Total: 77.06
DSP0755 - D & S Printing Total: 77.06
DEL4000 - Dell Marketing L.P.
0 03/20/2024
Inv 10733631801
Line Item Date Line Item Description
02/27/2024 BASE,DS,WD22TB4 US 180W 283.20
Inv 10733631801 Total 283.20
0 Total: 283.20
DEL4000 - Dell Marketing L.P. Total: 283.20
DEL0771 - Delta Dental of California
318652 03/20/2024
Inv BE005967858
Line Item Date Line Item Description
03/01/2024 Employee Dental Premiums - March 2024 11,122.51 Inv BE005967858 Total 11,122.51
318652 Total: 11,122.51
DEL0771 - Delta Dental of California Total: 11,122.51
PMLDONG - Dong, Pamella C.
0 03/20/2024
Inv FebMarWI
Line Item Date Line Item Description
02/26/2024 February Tai Chi Martial Arts walk in-Contract Instructor 56.00 AP-Check Detail (3/13/2024 - 10:52 AM) Page 21
6 - 41
Check Number Check Date Amount
Inv FebMarWI Total 56.00
Inv FebQiGongWI
Line Item Date Line Item Description
02/26/2024 February Tai Chi Qi Gong walk in-Contract Class Instructor 40.00 Inv FebQiGongWI Total 40.00
0 Total: 96.00
PMLDONG - Dong, Pamella C. Total: 96.00
DUB0187 - DuBois, Andrew
318653 03/20/2024
Inv 01/25-26/24
Line Item Date
02/28/2024 59.58
Line Item Description
Critical Leadership Reimbursement For Sgt. Dubois
1/25-26/24
Inv 01/25-26/24 Total 59.58
318653 Total: 59.58
DUB0187 - DuBois, Andrew Total: 59.58
AUTOCSPC - Echeveria, Jose
318654 03/20/2024
Inv 10669
Line Item Date Line Item Description
01/29/2024 Utility bed new rails and wood (unit #209) 780.00 Inv 10669 Total 780.00
Inv 10735
Line Item Date Line Item Description
02/14/2024 New Battery for Unit #328 224.48
Inv 10735 Total 224.48
318654 Total: 1,004.48
AUTOCSPC - Echeveria, Jose Total: 1,004.48
ELSRTIRE - El Sereno Tire Shop
318655 03/20/2024
Inv 2313
Line Item Date Line Item Description
AP-Check Detail (3/13/2024 - 10:52 AM) Page 22
6 - 42
Check Number Check Date Amount
02/26/2024 patch repair on 81 25.00
Inv 2313 Total 25.00
318655 Total: 25.00
ELSRTIRE - El Sereno Tire Shop Total: 25.00
FED1109 - FedEx
318656 03/20/2024
Inv 8-411-35686
Line Item Date Line Item Description
02/16/2024 Recovered stolen property 15.65
Inv 8-411-35686 Total 15.65
318656 Total: 15.65
FED1109 - FedEx Total: 15.65
MGFNDZ - Fernandez, Miguel
318657 03/20/2024
Inv 1341
Line Item Date Line Item Description
02/27/2024 Refund Permit 22.09
Inv 1341 Total 22.09
Inv 1343
Line Item Date Line Item Description
02/27/2024 Refund Permit 22.09
Inv 1343 Total 22.09
318657 Total: 44.18
MGFNDZ - Fernandez, Miguel Total: 44.18
FLMRCPW - Flores, Marcos
318658 03/20/2024
Inv 2/17/2024
Line Item Date Line Item Description
02/17/2024 PW Staff Mileage Claim @ 10:50 AM 14.07
02/17/2024 PW Staff Mileage Claim @ 12:38 PM 14.07
Inv 2/17/2024 Total 28.14
AP-Check Detail (3/13/2024 - 10:52 AM) Page 23
6 - 43
Check Number Check Date Amount
Inv 2/24/2024
Line Item Date Line Item Description
02/24/2024 PW Staff Mileage Claim 14.07
Inv 2/24/2024 Total 14.07
318658 Total: 42.21
FLMRCPW - Flores, Marcos Total: 42.21
JUFU5011 - Furtado, Justin
318659 03/20/2024
Inv February 2024
Line Item Date Line Item Description
02/28/2024 Advanced Disability Pension Payment - February 2024 4,307.50 Inv February 2024 Total 4,307.50
Inv March 2024
Line Item Date Line Item Description
02/28/2024 Advanced Disability Pension Payment - March 2024 4,307.50 Inv March 2024 Total 4,307.50
318659 Total: 8,615.00
JUFU5011 - Furtado, Justin Total: 8,615.00
GAL7788 - Gale, Donna M.
318660 03/20/2024
Inv DG-FEB24
Line Item Date Line Item Description
02/28/2024 Contract Class Instructor Payment for Dance & Master Chef FEB24 1,350.00 Inv DG-FEB24 Total 1,350.00
318660 Total: 1,350.00
GAL7788 - Gale, Donna M. Total: 1,350.00
GALS5010 - Galls, LLC
318661 03/20/2024
Inv 026692396
Line Item Date Line Item Description
01/03/2024 Fire Department Class A Uniforms -215.51
Inv 026692396 Total -215.51
AP-Check Detail (3/13/2024 - 10:52 AM) Page 24
6 - 44
Check Number Check Date Amount
Inv 027156577
Line Item Date Line Item Description
02/21/2024 Fire Department Class A Uniforms 552.94
Inv 027156577 Total 552.94
318661 Total: 337.43
GALS5010 - Galls, LLC Total: 337.43
EGGO4011 - Giron-Garrido, Elias
318662 03/20/2024
Inv 02/23/24
Line Item Date Line Item Description
02/28/2024 Recruitment Event Reimbursement For Officer Giron - 02/23/24. 157.20 Inv 02/23/24 Total 157.20
318662 Total: 157.20
EGGO4011 - Giron-Garrido, Elias Total: 157.20
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV
0 03/20/2024
Inv INV-39300
Line Item Date Line Item Description
10/18/2023 SSO Software, Set-up & Subscription Fee 11/1/23 - 6/30/24 2,305.35 Inv INV-39300 Total 2,305.35
0 Total: 2,305.35
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV Total: 2,305.35 GRAN2032 - Granicus, LLC
0 03/20/2024
Inv 179661
Line Item Date Line Item Description
02/28/2024 Professional Website Design and Hosting Fees 07/19/23-07/19/28. 3,480.00 Inv 179661 Total 3,480.00
0 Total: 3,480.00
GRAN2032 - Granicus, LLC Total: 3,480.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 25
6 - 45
Check Number Check Date Amount
GRMG4010 - Grant Management USA
318663 03/20/2024
Inv ABNMM0220240907
Line Item Date Line Item Description
02/27/2024 Grant Writing Training for Police Clerk II Brittin 595.00 Inv ABNMM0220240907 Total 595.00
318663 Total: 595.00
GRMG4010 - Grant Management USA Total: 595.00
ISGU4011 - Gutierrez, Issac
318664 03/20/2024
Inv 02/20/2024
Line Item Date Line Item Description
02/27/2024 Recruitment/Mentoring Lunch Reimbursement for Officer Gutierrez 21.06 Inv 02/20/2024 Total 21.06
Inv 02/22/2024
Line Item Date Line Item Description
02/27/2024 Recruitment Event Reimbursement for Officer Gutierrez 02/23/24 181.70 Inv 02/22/2024 Total 181.70
318664 Total: 202.76
ISGU4011 - Gutierrez, Issac Total: 202.76
HAR9203 - Hardy & Harper, Inc.
318665 03/20/2024
Inv 50099
Line Item Date Line Item Description
01/31/2024 CIP - Street Improvements Project 1,013,874.46 Inv 50099 Total 1,013,874.46
318665 Total: 1,013,874.46
HAR9203 - Hardy & Harper, Inc. Total: 1,013,874.46
RIHZ6601 - Hernandez, Ricardo
318666 03/20/2024
Inv 2/24/2024
Line Item Date Line Item Description
AP-Check Detail (3/13/2024 - 10:52 AM) Page 26
6 - 46
Check Number Check Date Amount
02/24/2024 PW Staff Mileage Claim 10.59
Inv 2/24/2024 Total 10.59
318666 Total: 10.59
RIHZ6601 - Hernandez, Ricardo Total: 10.59
HDLC3010 - Hinderliter deLlamas & Associates
318667 03/20/2024
Inv SIN033636
Line Item Date Line Item Description
11/30/2024 Contract Services - Trn Tax (Oct-Dec 2023) 4,065.97 Inv SIN033636 Total 4,065.97
318667 Total: 4,065.97
HDLC3010 - Hinderliter deLlamas & Associates Total: 4,065.97 HIW6710 - Hi-Way Safety Inc
318668 03/20/2024
Inv 153314
Line Item Date Line Item Description
02/13/2024 Street Signs 4,541.57
Inv 153314 Total 4,541.57
318668 Total: 4,541.57
HIW6710 - Hi-Way Safety Inc Total: 4,541.57
HOMCOMMU - Hom, Reagan
318669 03/20/2024
Inv 4-011324
Line Item Date Line Item Description
03/11/2024 Electrical work on police vehicles. 525.00
Inv 4-011324 Total 525.00
318669 Total: 525.00
HOMCOMMU - Hom, Reagan Total: 525.00
HOM1515 - Home Depot Credit Services
318670 03/20/2024
AP-Check Detail (3/13/2024 - 10:52 AM) Page 27
6 - 47
Check Number Check Date Amount
Inv 2544032
Line Item Date Line Item Description
01/15/2024 Fire - Building Maintenance 20.11
Inv 2544032 Total 20.11
Inv 3011176
Line Item Date Line Item Description
01/14/2024 Fire - Maintenance Supplies 741.24
Inv 3011176 Total 741.24
Inv 3180256
Line Item Date Line Item Description
01/14/2024 Credit Memo -204.63
Inv 3180256 Total -204.63
Inv 4332874
Line Item Date Line Item Description
02/02/2024 Fire - Maintenance Supplies 1,093.23
Inv 4332874 Total 1,093.23
318670 Total: 1,649.95
HOM1515 - Home Depot Credit Services Total: 1,649.95
CDPS1020 - ICC General Code
318671 03/20/2024
Inv GCI0013000
Line Item Date Line Item Description
01/23/2024 Municipal Code - Web Update 526.50
Inv GCI0013000 Total 526.50
318671 Total: 526.50
CDPS1020 - ICC General Code Total: 526.50
ICPS8060 - ICMA
318672 03/20/2024
Inv 916684
Line Item Date Line Item Description
02/26/2024 ICMA Membership Renewal for Management Services Director 200.00 Inv 916684 Total 200.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 28
6 - 48
Check Number Check Date Amount
318672 Total: 200.00
ICPS8060 - ICMA Total: 200.00
INGRM601 - Ingram Services, LLC
318673 03/20/2024
Inv 1246
Line Item Date Line Item Description
11/29/2023 Mission Meridian Clock Repairs 3,450.00
Inv 1246 Total 3,450.00
318673 Total: 3,450.00
INGRM601 - Ingram Services, LLC Total: 3,450.00
ITCR2501 - Intercare Holdings Insurance Services
0 03/20/2024
Inv 76-011025
Line Item Date Line Item Description
01/31/2024 Indemnity Annual Per Claim Fees - February 2024 11,550.00 Inv 76-011025 Total 11,550.00
0 Total: 11,550.00
ITCR2501 - Intercare Holdings Insurance Services Total: 11,550.00 LEFTASYT - International Business Information Technologies 318674 03/20/2024
Inv INV-002707
Line Item Date Line Item Description
02/01/2024 Annual Subscription: Shield Subscription Suite Base 7,097.24 Inv INV-002707 Total 7,097.24
318674 Total: 7,097.24
LEFTASYT - International Business Information Technologies Total: 7,097.24 JSAR4011 - Jack's Auto Repair
318675 03/20/2024
Inv 189958
Line Item Date Line Item Description
01/25/2024 Unit 198 - Brake pads and rotors replaced 871.91 AP-Check Detail (3/13/2024 - 10:52 AM) Page 29
6 - 49
Check Number Check Date Amount
Inv 189958 Total 871.91
Inv 19009
Line Item Date Line Item Description
02/16/2024 Routine 45 Day Inspection of Dial-A-Ride Vehicles 66.00 Inv 19009 Total 66.00
Inv 19010
Line Item Date Line Item Description
02/16/2024 Routine 45 Day Inspection of Dial-A-Ride Vehicles 66.00 Inv 19010 Total 66.00
318675 Total: 1,003.91
JSAR4011 - Jack's Auto Repair Total: 1,003.91
JESBRLY4 - Jess Briley Manufacturing Company
318676 03/20/2024
Inv 0875334-IN
Line Item Date Line Item Description
02/07/2024 PD Equipment 1,815.50
Inv 0875334-IN Total 1,815.50
318676 Total: 1,815.50
JESBRLY4 - Jess Briley Manufacturing Company Total: 1,815.50 JHMS8020 - JHM Supply
0 03/20/2024
Inv 348101/1
Line Item Date Line Item Description
02/15/2024 Arroyo Dr. Repair - PVC Pipe and Coupling 64.64 Inv 348101/1 Total 64.64
0 Total: 64.64
JHMS8020 - JHM Supply Total: 64.64
JCRS5011 - Jones Coffee Roasters
318677 03/20/2024
Inv 63870
Line Item Date Line Item Description
02/07/2024 Fire Department Coffee Supplies 204.75
AP-Check Detail (3/13/2024 - 10:52 AM) Page 30
6 - 50
Check Number Check Date Amount
Inv 63870 Total 204.75
318677 Total: 204.75
JCRS5011 - Jones Coffee Roasters Total: 204.75
KMTM4011 - Kim, Timothy
318678 03/20/2024
Inv 02/12-15/24
Line Item Date Line Item Description
02/27/2024 Radar/Lidar Training Reimbursement for Officer Kim 795.99 02/27/2024 Radar/Lidar Training Reimbursement for Officer Kim 599.57 Inv 02/12-15/24 Total 1,395.56
318678 Total: 1,395.56
KMTM4011 - Kim, Timothy Total: 1,395.56
CUR7778 - L.N. Curtis & Sons
318679 03/20/2024
Inv INV787125
Line Item Date Line Item Description
01/30/2024 Fire - Safety Firefighting Gear, PPE 424.46
Inv INV787125 Total 424.46
318679 Total: 424.46
CUR7778 - L.N. Curtis & Sons Total: 424.46
LANGFOOT - Lango Foothills LLC
318680 03/20/2024
Inv Span- FEB24
Line Item Date Line Item Description
02/28/2024 Class instructor payment Maria Zeledon - Spanish FEB 24 743.60 Inv Span- FEB24 Total 743.60
318680 Total: 743.60
LANGFOOT - Lango Foothills LLC Total: 743.60
LIFE822 - Life-Assist Inc.
318681 03/20/2024
AP-Check Detail (3/13/2024 - 10:52 AM) Page 31
6 - 51
Check Number Check Date Amount
Inv 1408784
Line Item Date Line Item Description
02/21/2024 Annual Fire Medical Supplies - FY 2023-2024. 274.47 Inv 1408784 Total 274.47
318681 Total: 274.47
LIFE822 - Life-Assist Inc. Total: 274.47
LBBM4010 - Long Beach BMW Motorcycles
318682 03/20/2024
Inv 48804
Line Item Date Line Item Description
02/21/2024 Replaced Rear Tire VIN 39604 344.99
Inv 48804 Total 344.99
318682 Total: 344.99
LBBM4010 - Long Beach BMW Motorcycles Total: 344.99
MAC1529 - Macdonald, Douglas A.
0 03/20/2024
Inv SCDFEB24
Line Item Date Line Item Description
02/28/2024 Contract Class Instructor Scottish Country Dance FEB 24 425.10 Inv SCDFEB24 Total 425.10
0 Total: 425.10
MAC1529 - Macdonald, Douglas A. Total: 425.10
MADSET23 - Madison Seating
318683 03/20/2024
Inv 981558
Line Item Date Line Item Description
03/06/2024 Office Equipment for Department 4,190.21
Inv 981558 Total 4,190.21
318683 Total: 4,190.21
MADSET23 - Madison Seating Total: 4,190.21
AP-Check Detail (3/13/2024 - 10:52 AM) Page 32
6 - 52
Check Number Check Date Amount
MBFEC106 - Marx Bros. Fire Extinguisher Co.
318684 03/20/2024
Inv 24340
Line Item Date Line Item Description
02/26/2024 Semi -annual inspection of fire suppression -SC 125.00 Inv 24340 Total 125.00
Inv S24342
Line Item Date Line Item Description
02/28/2024 Semi- annual Inspection on the fire Suppression at the WMB. 177.56 Inv S24342 Total 177.56
318684 Total: 302.56
MBFEC106 - Marx Bros. Fire Extinguisher Co. Total: 302.56 MMA2011 - MMASC
318685 03/20/2024
Inv 9170
Line Item Date Line Item Description
02/21/2024 Tiara Solorzano 2024 Winter Forum - Early Bird 100.00 Inv 9170 Total 100.00
Inv 9171
Line Item Date Line Item Description
02/21/2024 Alma Medina 2024 Winter Forum - Early Bird 100.00 Inv 9171 Total 100.00
318685 Total: 200.00
MMA2011 - MMASC Total: 200.00
DATA5000 - MRSP, LLC
0 03/20/2024
Inv SPMR3882
Line Item Date Line Item Description
01/31/2024 SPMR Annual Fee for license, maintenance, and support. 8,359.75 Inv SPMR3882 Total 8,359.75
0 Total: 8,359.75
DATA5000 - MRSP, LLC Total: 8,359.75
AP-Check Detail (3/13/2024 - 10:52 AM) Page 33
6 - 53
Check Number Check Date Amount
MSWCLTN - MSW Consultants, Inc.
318686 03/20/2024
Inv 802
Line Item Date Line Item Description
02/15/2024 Consultant assisting in negotiating City Waste Contract 1,710.00 Inv 802 Total 1,710.00
318686 Total: 1,710.00
MSWCLTN - MSW Consultants, Inc. Total: 1,710.00
NATTRCNP - National Training Concepts, Inc.
318687 03/20/2024
Inv 24-061
Line Item Date Line Item Description
02/27/2024 Less Lethal Instructor Training for Officer Giron-Garrido 315.00 Inv 24-061 Total 315.00
318687 Total: 315.00
NATTRCNP - National Training Concepts, Inc. Total: 315.00 NTFL1021 - NetFile, Inc.
318688 03/20/2024
Inv 9258
Line Item Date Line Item Description
02/22/2024 Annual Subscription for Agency Srvs (Campaign) 2/13/24-2/13/25 1,700.00 Inv 9258 Total 1,700.00
318688 Total: 1,700.00
NTFL1021 - NetFile, Inc. Total: 1,700.00
NIMO9203 - Ninyo & Moore
318689 03/20/2024
Inv 284429
Line Item Date Line Item Description
02/21/2024 Street Improvements Proj 212460001, 2019-05 (001905)-Geo & MTS 13,615.75 Inv 284429 Total 13,615.75
318689 Total: 13,615.75
AP-Check Detail (3/13/2024 - 10:52 AM) Page 34
6 - 54
Check Number Check Date Amount
NIMO9203 - Ninyo & Moore Total: 13,615.75
PEG4590 - NUFIC
318690 03/20/2024
Inv February 2024
Line Item Date Line Item Description
02/16/2024 EE Benefits of AD&D Optional Supplement Coverage - February 2024 828.60 02/16/2024 EE Benefits of AD&D Basic Coverage - February 2024 205.50 Inv February 2024 Total 1,034.10
318690 Total: 1,034.10
PEG4590 - NUFIC Total: 1,034.10
PARGENCO - Paradise General Contractors, Inc.
318691 03/20/2024
Inv 1498
Line Item Date Line Item Description
01/29/2024 Installation of 4 Tables at Library Facility. 8,031.98 01/29/2024 Installation of 4 Tables at Library Facility. 10,000.00 Inv 1498 Total 18,031.98
Inv 1500
Line Item Date Line Item Description
02/14/2024 Repairs to the ceiling at Fire Department to R-Enforce AC area 1,278.88 Inv 1500 Total 1,278.88
318691 Total: 19,310.86
PARGENCO - Paradise General Contractors, Inc. Total: 19,310.86 PRCFCA - Parks Coffee California
318692 03/20/2024
Inv 80032636
Line Item Date Line Item Description
02/20/2024 Coffee supplies for Senior Center 295.36
Inv 80032636 Total 295.36
318692 Total: 295.36
PRCFCA - Parks Coffee California Total: 295.36
PSCY8520 - Pasadena Cyclery
AP-Check Detail (3/13/2024 - 10:52 AM) Page 35
6 - 55
Check Number Check Date Amount
318693 03/20/2024
Inv 021824133029916
Line Item Date Line Item Description
02/18/2024 Bicycle patrol equipment for Sgt. Ronnie 160.92 Inv 021824133029916 Total 160.92
318693 Total: 160.92
PSCY8520 - Pasadena Cyclery Total: 160.92
PSLSV802 - Pasadena Live Scan Service
318694 03/20/2024
Inv 113
Line Item Date Line Item Description
01/31/2024 Pre-Employment Live Scan Services - January 2024 238.00 Inv 113 Total 238.00
318694 Total: 238.00
PSLSV802 - Pasadena Live Scan Service Total: 238.00
PWP4465 - Pasadena Water & Power
318695 03/20/2024
Inv 1/12/24-2/13/24
Line Item Date Line Item Description
02/14/2024 Water purchased from City of Pasadena February 2024 2,722.83 Inv 1/12/24-2/13/24 Total 2,722.83
318695 Total: 2,722.83
PWP4465 - Pasadena Water & Power Total: 2,722.83
PAY7788 - Payke Gymnastics Academy, Inc.
318696 03/20/2024
Inv PAYKE-FEB24
Line Item Date
02/28/2024 864.00
Line Item Description
Contract Class Instructor Payment for Gymnastic classes Feb'24
Inv PAYKE-FEB24 Total 864.00
318696 Total: 864.00
PAY7788 - Payke Gymnastics Academy, Inc. Total: 864.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 36
6 - 56
Check Number Check Date Amount
PHOE4610 - Phoenix Group Information Systems
318697 03/20/2024
Inv 012024184
Line Item Date Line Item Description
02/15/2024 Parking citation web-based software 3,408.27 Inv 012024184 Total 3,408.27
318697 Total: 3,408.27
PHOE4610 - Phoenix Group Information Systems Total: 3,408.27 PIT8031 - Pitney Bowes Bank, Inc. Reserve Account
318698 03/20/2024
Inv 357-56428
Line Item Date Line Item Description
02/27/2024 Reserve account postage - 357-56428 650.00
02/27/2024 Reserve account postage - 357-56428 650.00
02/27/2024 Reserve account postage - 357-56428 1,250.00 Inv 357-56428 Total 2,550.00
318698 Total: 2,550.00
PIT8031 - Pitney Bowes Bank, Inc. Reserve Account Total: 2,550.00 PUWA8020 - Pure Water
0 03/20/2024
Inv 206054
Line Item Date
03/01/2024 66.24
Line Item Description
Fire - Drinking Water March
2024
Inv 206054 Total 66.24
0 Total: 66.24
PUWA8020 - Pure Water Total: 66.24
MCPSTI - Pusateri, Michele
0 03/20/2024
Inv PBAll-FEB24
Line Item Date Line Item Description
02/28/2024 Contract Class Instructor Payment for Pickleball FEB 24 2,557.75 Inv PBAll-FEB24 Total 2,557.75
AP-Check Detail (3/13/2024 - 10:52 AM) Page 37
6 - 57
Check Number Check Date Amount
0 Total: 2,557.75
MCPSTI - Pusateri, Michele Total: 2,557.75
RKAC6010 - RKA Consulting Group
318699 03/20/2024
Inv 31047
Line Item Date Line Item Description
04/21/2021 Street Improvement Design, Construction, and Inspection Services 3,210.00 Inv 31047 Total 3,210.00
Inv 34341
Line Item Date Line Item Description
01/17/2024 Street Improvement Design, Construction, and Inspection Services 8,510.00 Inv 34341 Total 8,510.00
Inv 34421
Line Item Date Line Item Description
02/13/2024 Street Improvement Design, Construction, and Inspection Services 1,740.00 Inv 34421 Total 1,740.00
318699 Total: 13,460.00
RKAC6010 - RKA Consulting Group Total: 13,460.00
RAMS3041 - Rogers Anderson, Malody & Scott LLP
0 03/20/2024
Inv 74328
Line Item Date Line Item Description
01/31/2024 Audit Services FY 2022-23 675.00
01/31/2024 Audit Services FY 2022-23 225.00
Inv 74328 Total 900.00
0 Total: 900.00
RAMS3041 - Rogers Anderson, Malody & Scott LLP Total: 900.00 SSSS8267 - Round Star West, LLC
0 03/20/2024
Inv S.S.S- FEB24
Line Item Date
02/28/2024 1,092.00
Line Item Description
Contract Class Instructor payment for Supper Soccer Stars FEB'24
Inv S.S.S- FEB24 Total 1,092.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 38
6 - 58
Check Number Check Date Amount
0 Total: 1,092.00
SSSS8267 - Round Star West, LLC Total: 1,092.00
SGVMC111 - San Gabriel Valley Medical Center
318700 03/20/2024
Inv 918380
Line Item Date Line Item Description
02/20/2024 Blood alcohol withdrawals for Medical Record #918380 48.00 Inv 918380 Total 48.00
318700 Total: 48.00
SGVMC111 - San Gabriel Valley Medical Center Total: 48.00 SAN4958 - San Marino Security System
318701 03/20/2024
Inv 48666
Line Item Date Line Item Description
02/28/2024 Replacement of 2 panel batteries 100.00
Inv 48666 Total 100.00
318701 Total: 100.00
SAN4958 - San Marino Security System Total: 100.00
SAXE2013 - Saxe-Clifford PH.D, Susan
318702 03/20/2024
Inv 24-0226-11
Line Item Date Line Item Description
02/26/2024 Psychological evaluation for CCW applicants Von Bjorn and Gill 900.00 Inv 24-0226-11 Total 900.00
318702 Total: 900.00
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 900.00
SEITECIN - SEITec, Inc.
318703 03/20/2024
Inv 1033-005-1
Line Item Date Line Item Description
01/06/2024 Huntington Drive Regional Green Street SCWP Funding Application 21,931.92 AP-Check Detail (3/13/2024 - 10:52 AM) Page 39
6 - 59
Check Number Check Date Amount
Inv 1033-005-1 Total 21,931.92
Inv 1033-005-2
Line Item Date Line Item Description
02/03/2024 Huntington Drive Regional Green Street SCWP Funding Application 24,389.97 Inv 1033-005-2 Total 24,389.97
Inv 1033-005-3
Line Item Date Line Item Description
02/27/2024 Huntington Drive Regional Green Street SCWP Funding Application 23,740.74 Inv 1033-005-3 Total 23,740.74
318703 Total: 70,062.63
SEITECIN - SEITec, Inc. Total: 70,062.63
SMWL2990 - Shute, Mihaly & Weinberger LLP
318704 03/20/2024
Inv 284869
Line Item Date Line Item Description
02/22/2024 Legal Assistance Regarding Moffat Street 866.40 Inv 284869 Total 866.40
318704 Total: 866.40
SMWL2990 - Shute, Mihaly & Weinberger LLP Total: 866.40 MHSM4011 - Smith, Michael
318705 03/20/2024
Inv 02/23/24
Line Item Date Line Item Description
02/27/2024 Recruitment/Hiring Expo 02/23/24 Reimbursement for Ofcr. Smith 178.40 Inv 02/23/24 Total 178.40
318705 Total: 178.40
MHSM4011 - Smith, Michael Total: 178.40
SPEC5011 - Spectrum Gas Products
318706 03/20/2024
Inv 00610302
Line Item Date Line Item Description
AP-Check Detail (3/13/2024 - 10:52 AM) Page 40
6 - 60
Check Number Check Date Amount
02/15/2024 Oxygen Medical Supplies 73.00
Inv 00610302 Total 73.00
318706 Total: 73.00
SPEC5011 - Spectrum Gas Products Total: 73.00
SPBK - Springbrook Holding Company, LLC
0 03/20/2024
Inv INV-016310
Line Item Date Line Item Description
02/29/2024 CivicPay Feb 2024 91.00
Inv INV-016310 Total 91.00
Inv TM INV-006327
Line Item Date Line Item Description
04/12/2023 City ESS Add on 1,445.00
Inv TM INV-006327 Total 1,445.00
Inv TM INV-006356
Line Item Date Line Item Description
04/12/2023 PO/ AP Workflow Training 79.50
Inv TM INV-006356 Total 79.50
Inv TM INV-006436
Line Item Date Line Item Description
04/12/2023 ESS Add on 340.00
Inv TM INV-006436 Total 340.00
Inv TM INV-006574
Line Item Date Line Item Description
04/12/2023 ESS Add on 42.50
Inv TM INV-006574 Total 42.50
Inv TM INV-006976
Line Item Date Line Item Description
04/12/2023 ESS Add on 127.50
Inv TM INV-006976 Total 127.50
0 Total: 2,125.50
SPBK - Springbrook Holding Company, LLC Total: 2,125.50 AP-Check Detail (3/13/2024 - 10:52 AM) Page 41
6 - 61
Check Number Check Date Amount
STA5219 - Staples Business Advantage
0 03/20/2024
Inv 3549518629
Line Item Date Line Item Description
10/06/2023 Public Works Department- Sustainability Office Supplies (Credit) -16.64 Inv 3549518629 Total -16.64
Inv 3551863079
Line Item Date Line Item Description
11/03/2023 Public Works Department- Facilities Office Supplies 24.61 Inv 3551863079 Total 24.61
Inv 3551863080
Line Item Date Line Item Description
11/03/2023 Public Works Department- Parks and Facilities Office Supplies 47.41 11/03/2023 Public Works Department- Parks and Facilities Office Supplies 12.15 Inv 3551863080 Total 59.56
Inv 3551863081
Line Item Date Line Item Description
11/02/2023 Public Works Department Break Room (Yard) 31.19 11/02/2023 Public Works Department Break Room (Yard) 31.19 11/02/2023 Public Works Department Break Room (Yard) 31.19 11/02/2023 Public Works Department Break Room (Yard) 31.19 11/02/2023 Public Works Department Break Room (Yard) 31.18 11/02/2023 Public Works Department Break Room (Yard) 31.19 Inv 3551863081 Total 187.13
Inv 3552021555
Line Item Date Line Item Description
11/23/2023 Engineering Supplies 113.27
Inv 3552021555 Total 113.27
Inv 3552021556
Line Item Date Line Item Description
11/04/2023 Public Works Department- Screen Protector (Facilities Staff) 33.03 Inv 3552021556 Total 33.03
Inv 3552168233
Line Item Date Line Item Description
11/08/2023 Engineering Supplies 125.08
11/08/2023 Engineering Supplies 125.08
Inv 3552168233 Total 250.16
AP-Check Detail (3/13/2024 - 10:52 AM) Page 42
6 - 62
Check Number Check Date Amount
Inv 3554308155
Line Item Date Line Item Description
12/07/2023 Engineering Supplies 79.90
Inv 3554308155 Total 79.90
Inv 3554308156
Line Item Date Line Item Description
12/07/2023 Public Works Department- Street/ Sewer Division Office Supplies 66.09 Inv 3554308156 Total 66.09
Inv 3555126113
Line Item Date Line Item Description
12/19/2023 PD Office Supplies 74.78
Inv 3555126113 Total 74.78
Inv 3555255688
Line Item Date Line Item Description
12/21/2023 Engineering Supplies 418.13
Inv 3555255688 Total 418.13
Inv 3555255689
Line Item Date Line Item Description
12/21/2023 PD Office Supplies 779.53
Inv 3555255689 Total 779.53
Inv 3555255690
Line Item Date Line Item Description
12/21/2023 PD Office Supplies 425.94
Inv 3555255690 Total 425.94
Inv 3555618356
Line Item Date Line Item Description
12/28/2023 PD Office Supplies 547.34
Inv 3555618356 Total 547.34
Inv 3556833268
Line Item Date Line Item Description
01/11/2024 Public Works Department- Sustainability Office Supplies 66.02 Inv 3556833268 Total 66.02
Inv 3556833269
Line Item Date Line Item Description
01/11/2024 PD Office Supplies 15.20
AP-Check Detail (3/13/2024 - 10:52 AM) Page 43
6 - 63
Check Number Check Date Amount
Inv 3556833269 Total 15.20
Inv 3556833270
Line Item Date Line Item Description
01/11/2024 PD Office Supplies 81.25
Inv 3556833270 Total 81.25
Inv 3556833271
Line Item Date Line Item Description
01/11/2024 PD Office Supplies 99.73
Inv 3556833271 Total 99.73
Inv 3557222475
Line Item Date Line Item Description
01/17/2024 Public Works Department- Sustainability Office Supplies 56.55 Inv 3557222475 Total 56.55
Inv 3557604175
Line Item Date Line Item Description
01/23/2024 Engineering Supplies 224.35
Inv 3557604175 Total 224.35
Inv 3557604176
Line Item Date Line Item Description
01/23/2024 Public Works Department- Facilities Office Supplies 88.19 01/23/2024 Public Works Department- Facilities Office Supplies 88.19 Inv 3557604176 Total 176.38
Inv 3557604177
Line Item Date Line Item Description
01/23/2024 Public Works Department- Facilities Office Supplies 113.71 Inv 3557604177 Total 113.71
Inv 3558655215
Line Item Date Line Item Description
02/22/2024 First Aid Kits and office supplies 56.23
Inv 3558655215 Total 56.23
Inv 3559184941
Line Item Date Line Item Description
02/22/2024 Senior Center office and coffee supplies 48.22 Inv 3559184941 Total 48.22
AP-Check Detail (3/13/2024 - 10:52 AM) Page 44
6 - 64
Check Number Check Date Amount
Inv 3559478436
Line Item Date Line Item Description
02/09/2024 Paper 69.12
Inv 3559478436 Total 69.12
Inv 3559478438
Line Item Date Line Item Description
02/22/2024 Senior Center office and coffee supplies 89.85 Inv 3559478438 Total 89.85
Inv 3559478439
Line Item Date Line Item Description
02/22/2024 DAR credit memo -18.62
Inv 3559478439 Total -18.62
Inv 3559554218
Line Item Date Line Item Description
02/22/2024 First Aid Kits and office supplies 88.14
Inv 3559554218 Total 88.14
Inv 3559717248
Line Item Date Line Item Description
02/14/2024 Office Supplies for Department 186.06
Inv 3559717248 Total 186.06
Inv 3559791320
Line Item Date Line Item Description
02/16/2024 Office Supplies for Department 2,093.62
Inv 3559791320 Total 2,093.62
Inv 3559791321
Line Item Date Line Item Description
02/22/2024 Senior Center office and coffee supplies 112.44 Inv 3559791321 Total 112.44
Inv 3559791322
Line Item Date Line Item Description
02/22/2024 Senior Center office and coffee supplies 54.23 Inv 3559791322 Total 54.23
Inv 3559939376
Line Item Date Line Item Description
02/09/2024 plastic book baskets 37.21
AP-Check Detail (3/13/2024 - 10:52 AM) Page 45
6 - 65
Check Number Check Date Amount
Inv 3559939376 Total 37.21
Inv 3559939377
Line Item Date Line Item Description
02/09/2024 plastic book baskets 37.21
Inv 3559939377 Total 37.21
Inv 3559939378
Line Item Date Line Item Description
02/09/2024 plastic book baskets 37.21
Inv 3559939378 Total 37.21
Inv 3560086542
Line Item Date Line Item Description
02/21/2024 Office Supplies for Department 9.46
Inv 3560086542 Total 9.46
Inv 3560215144
Line Item Date Line Item Description
02/23/2024 Office Supplies for Department 542.47
Inv 3560215144 Total 542.47
Inv 3560215145
Line Item Date Line Item Description
02/23/2024 Office Supplies for Department 41.24
Inv 3560215145 Total 41.24
Inv 3560403946
Line Item Date Line Item Description
02/22/2024 headsets 43.17
Inv 3560403946 Total 43.17
Inv 3560506924
Line Item Date Line Item Description
02/26/2024 Coffee 41.49
Inv 3560506924 Total 41.49
0 Total: 7,444.77
STA5219 - Staples Business Advantage Total: 7,444.77
SCO3311 - State Controller
AP-Check Detail (3/13/2024 - 10:52 AM) Page 46
6 - 66
Check Number Check Date Amount
318707 03/20/2024
Inv FAUD-00004246
Line Item Date Line Item Description
02/21/2024 Annual Street Report: 7/1/23-6/30/24. 3,200.00 Inv FAUD-00004246 Total 3,200.00
318707 Total: 3,200.00
SCO3311 - State Controller Total: 3,200.00
STKLINFO - Sterling Infosystems Inc.
318708 03/20/2024
Inv 9713037
Line Item Date Line Item Description
01/31/2024 Pre-Employment Background Check Services - January 2024 93.60 Inv 9713037 Total 93.60
318708 Total: 93.60
STKLINFO - Sterling Infosystems Inc. Total: 93.60
SCRR4010 - Superior Court of California, County of LA
318709 03/20/2024
Inv January 2024
Line Item Date Line Item Description
02/06/2024 Citations processed for the month of January, 2024 1,416.50 Inv January 2024 Total 1,416.50
318709 Total: 1,416.50
SCRR4010 - Superior Court of California, County of LA Total: 1,416.50 BNYM6712 - The Bank of New York Mellon Trust Company, N.A. 0 03/20/2024
Inv SOPASAWTR16
Line Item Date Line Item Description
02/21/2024 2016 Water Revenue Bonds - Interest 707,293.75 02/21/2024 2016 Water Revenue Bonds - Cash on Hand -276.07 Inv SOPASAWTR16 Total 707,017.68
0 Total: 707,017.68
AP-Check Detail (3/13/2024 - 10:52 AM) Page 47
6 - 67
Check Number Check Date Amount
BNYM6712 - The Bank of New York Mellon Trust Company, N.A. Total: 707,017.68 THBSYCMY - The Busy Company LLC
318710 03/20/2024
Inv 2204
Line Item Date Line Item Description
12/26/2023 Park Patron locked in restroom at Garfield Park 337.43 Inv 2204 Total 337.43
318710 Total: 337.43
THBSYCMY - The Busy Company LLC Total: 337.43
HAFR7000 - The Hartford
318711 03/20/2024
Inv 085031836300
Line Item Date Line Item Description
02/28/2024 Employee Life Insurance Benefit - March 2024 999.00 Inv 085031836300 Total 999.00
318711 Total: 999.00
HAFR7000 - The Hartford Total: 999.00
TMOB4010 - T-Mobile
318712 03/20/2024
Inv 988212311
Line Item Date Line Item Description
02/21/2024 AN 988212311 Serv 1/21/24-2/20/24 iPads for Fire Dept.Operation 181.78 Inv 988212311 Total 181.78
318712 Total: 181.78
TMOB4010 - T-Mobile Total: 181.78
TAEV9224 - Total Access Elevator Corp
318713 03/20/2024
Inv 106480
Line Item Date Line Item Description
08/01/2023 Citywide Elevator Maintenance Aug 2023 (Credit applied) 1,025.25 08/01/2023 Citywide Elevator Maintenance Aug 2023 375.00 Inv 106480 Total 1,400.25
AP-Check Detail (3/13/2024 - 10:52 AM) Page 48
6 - 68
Check Number Check Date Amount
Inv 108259
Line Item Date Line Item Description
09/01/2023 Citywide Elevator Maintenance Sep 2023 375.00 09/01/2023 Citywide Elevator Maintenance Sep 2023 1,205.00 Inv 108259 Total 1,580.00
Inv 110063
Line Item Date Line Item Description
10/01/2023 Citywide Elevator Maintenance Oct 2023 375.00 10/01/2023 Citywide Elevator Maintenance Oct 2023 1,205.00 Inv 110063 Total 1,580.00
Inv 111871
Line Item Date Line Item Description
11/01/2023 Citywide Elevator Maintenance Nov 2023 375.00 11/01/2023 Citywide Elevator Maintenance Nov 2023 1,205.00 Inv 111871 Total 1,580.00
Inv 113559
Line Item Date Line Item Description
12/01/2023 Citywide Elevator Maintenance Dec 2023 1,205.00 12/01/2023 Citywide Elevator Maintenance Dec 2023 375.00 Inv 113559 Total 1,580.00
Inv 115311
Line Item Date Line Item Description
01/01/2024 Citywide Elevator Maintenance Jan 2024 375.00 01/01/2024 Citywide Elevator Maintenance Jan 2024 1,205.00 Inv 115311 Total 1,580.00
Inv 116913
Line Item Date Line Item Description
02/01/2024 Citywide Elevator Maintenance Feb 2024 1,205.00 02/01/2024 Citywide Elevator Maintenance Feb 2024 375.00 Inv 116913 Total 1,580.00
318713 Total: 10,880.25
TAEV9224 - Total Access Elevator Corp Total: 10,880.25
TRE9241 - Trench Shoring
318714 03/20/2024
Inv RI20378207
Line Item Date Line Item Description
02/13/2024 Rental of traffic steel plates to cover water excavation 1,808.44 AP-Check Detail (3/13/2024 - 10:52 AM) Page 49
6 - 69
Check Number Check Date Amount
Inv RI20378207 Total 1,808.44
318714 Total: 1,808.44
TRE9241 - Trench Shoring Total: 1,808.44
TRUPINT - TruePoint Solutions, LLC
318715 03/20/2024
Inv SI-000115
Line Item Date Line Item Description
01/31/2024 Licensing/ Subscription Agreement - Online Permitting System (01 1,425.00 Inv SI-000115 Total 1,425.00
318715 Total: 1,425.00
TRUPINT - TruePoint Solutions, LLC Total: 1,425.00
USBANK - U.S. Bank NA
0 03/20/2024
Inv 2530332
Line Item Date Line Item Description
03/07/2024 South Pasadena 2000-1 - Credits -5,257.58
03/07/2024 South Pasadena 2000-1 - Principal 175,000.00 03/07/2024 South Pasadena 2000-1 - Interest 10,800.00
Inv 2530332 Total 180,542.42
0 Total: 180,542.42
USBANK - U.S. Bank NA Total: 180,542.42
UCL6115 - UCLA Cashiering Department
318716 03/20/2024
Inv 3013-802
Line Item Date Line Item Description
03/01/2024 Continuing Education, Certification, and Licensing - March '24 2,349.91 Inv 3013-802 Total 2,349.91
318716 Total: 2,349.91
UCL6115 - UCLA Cashiering Department Total: 2,349.91
ULTRA601 - Ultrasystems Environmental, Inc.

AP-Check Detail (3/13/2024 - 10:52 AM) Page 50
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Check Number Check Date Amount
318717 03/20/2024
Inv 13020
Line Item Date Line Item Description
02/29/2024 Huntington Drive Regional Green Street Environmental Study. 10,334.28 Inv 13020 Total 10,334.28
318717 Total: 10,334.28
ULTRA601 - Ultrasystems Environmental, Inc. Total: 10,334.28 UPP7789 - Upper San Gabriel Valley MWD
318718 03/20/2024
Inv 2 / 01-24
Line Item Date Line Item Description
02/15/2024 Water purchased from MWD- January 2024 93.33 Inv 2 / 01-24 Total 93.33
318718 Total: 93.33
UPP7789 - Upper San Gabriel Valley MWD Total: 93.33
VALD4011 - Valdez, Catalina
318719 03/20/2024
Inv 12/06-08/23
Line Item Date Line Item Description
02/27/2024 Modern Interview/Interrogation Training Reimbursement 25.25 Inv 12/06-08/23 Total 25.25
318719 Total: 25.25
VALD4011 - Valdez, Catalina Total: 25.25
LUVA8110 - Vazquez, Luis
318720 03/20/2024
Inv 3/4/2024
Line Item Date Line Item Description
03/04/2024 Reimbursement - Paramedic National Registry Recertification 32.00 Inv 3/4/2024 Total 32.00
318720 Total: 32.00
LUVA8110 - Vazquez, Luis Total: 32.00
AP-Check Detail (3/13/2024 - 10:52 AM) Page 51
6 - 71
Check Number Check Date Amount
VEWI8020 - Vision Electric Wholesale, Inc.
0 03/20/2024
Inv 1006433
Line Item Date Line Item Description
02/16/2024 Fuses for Street Lighting Repairs 653.81
Inv 1006433 Total 653.81
Inv 1006507
Line Item Date Line Item Description
02/26/2024 Light tower at Arroyo Park South Fields 315.31 Inv 1006507 Total 315.31
Inv 1006568
Line Item Date Line Item Description
02/27/2024 LED Street Lights 7,859.24
Inv 1006568 Total 7,859.24
0 Total: 8,828.36
VEWI8020 - Vision Electric Wholesale, Inc. Total: 8,828.36 VIZCOM - Vizocom ICT LLC
318721 03/20/2024
Inv 11322
Line Item Date Line Item Description
02/26/2024 Facilities- Nitrile Gloves 650.00
Inv 11322 Total 650.00
318721 Total: 650.00
VIZCOM - Vizocom ICT LLC Total: 650.00
VUL6601 - Vulcan Materials Company
0 03/20/2024
Inv 73916371
Line Item Date Line Item Description
02/16/2024 Sand and Base to backfill water trenches 1,363.50 Inv 73916371 Total 1,363.50
Inv 73916372
Line Item Date Line Item Description
02/16/2024 Asphalt to repair streets after Water Division excavations 1,504.82 AP-Check Detail (3/13/2024 - 10:52 AM) Page 52
6 - 72
Check Number Check Date Amount
Inv 73916372 Total 1,504.82
Inv 73922729
Line Item Date Line Item Description
02/26/2024 Cold mix for pothole repairs 2,276.67
Inv 73922729 Total 2,276.67
0 Total: 5,144.99
VUL6601 - Vulcan Materials Company Total: 5,144.99
WES4152 - West Coast Arborists, Inc.
0 03/20/2024
Inv 211173
Line Item Date Line Item Description
02/15/2024 Urban Forestry Services Including: Arborist Services 1,020.00 Inv 211173 Total 1,020.00
Inv 211174
Line Item Date Line Item Description
02/15/2024 Urban Forestry Services Including: Grid Pruning and Tree Removal 21,340.00 02/15/2024 Urban Forestry Services Including: Grid Pruning and Tree Removal 1,575.00 Inv 211174 Total 22,915.00
Inv 211175
Line Item Date Line Item Description
02/15/2024 Urban Forestry Services Including: Tree Planting 424.00 Inv 211175 Total 424.00
0 Total: 24,359.00
WES4152 - West Coast Arborists, Inc. Total: 24,359.00
PUFG8267 - Wong, Pauline Sam
0 03/20/2024
Inv AdultWiFeb
Line Item Date Line Item Description
02/28/2024 Adult Line Dance -Contract Instructor 230.75 Inv AdultWiFeb Total 230.75
Inv SeniorMoFeb
Line Item Date Line Item Description
02/28/2024 Senior Line Dance monthly-Contract Instructor 20.00 AP-Check Detail (3/13/2024 - 10:52 AM) Page 53
6 - 73
Check Number Check Date Amount
Inv SeniorMoFeb Total 20.00
Inv SeniorWIFeb
Line Item Date Line Item Description
02/28/2024 Senior Line Dance Walk In-Contract Instructor 156.00 Inv SeniorWIFeb Total 156.00
0 Total: 406.75
PUFG8267 - Wong, Pauline Sam Total: 406.75
XRXF5010 - Xerox Financial Services
318722 03/20/2024
Inv 5356147
Line Item Date Line Item Description
02/02/2024 Xerox Lease Contract - City Facilities Copiers 1/22/24-2/21/24 2,204.46 Inv 5356147 Total 2,204.46
318722 Total: 2,204.46
XRXF5010 - Xerox Financial Services Total: 2,204.46
CONYEE - Yee, Connie
0 03/20/2024
Inv Febspsonsor
Line Item Date Line Item Description
02/28/2024 Senior Functional Fitness sponsorship- Contract Instructor 150.00 Inv Febspsonsor Total 150.00
Inv FFFebWi
Line Item Date Line Item Description
02/28/2024 Senior Functional Fitness walk in- Contract Instructor 220.00 Inv FFFebWi Total 220.00
Inv HIITFebMo
Line Item Date Line Item Description
02/28/2024 HIIT class monthly- Contract Instructor 17.50 Inv HIITFebMo Total 17.50
Inv HIITFebWalkIn
Line Item Date Line Item Description
02/28/2024 HIIT class Walk in- Contract Instructor 253.50 Inv HIITFebWalkIn Total 253.50
AP-Check Detail (3/13/2024 - 10:52 AM) Page 54
6 - 74
Check Number Check Date Amount
0 Total: 641.00
CONYEE - Yee, Connie Total: 641.00
REP6115 - Yunex LLC
0 03/20/2024
Inv 5610000014
Line Item Date Line Item Description
08/30/2023 City-Wide Traffic Signal Call Out Response July 2023 3,634.22 08/30/2023 City-Wide Traffic Signal Call Out Response July 2023 9,825.85 Inv 5610000014 Total 13,460.07
Inv 5610000591
Line Item Date Line Item Description
11/14/2023 City-Wide Traffic Signal Call Out Response Sep 2023 514.41 11/14/2023 City-Wide Traffic Signal Call Out Response Sep 2023 1,390.81 Inv 5610000591 Total 1,905.22
Inv 5610284008
Line Item Date Line Item Description
06/14/2023 City-Wide Traffic Signal Monthly Maintenance May 2023 658.80 06/14/2023 City-Wide Traffic Signal Monthly Maintenance May 2023 1,781.20 Inv 5610284008 Total 2,440.00
Inv 5610284310
Line Item Date Line Item Description
07/14/2023 City-Wide Traffic Signal Monthly Maintenance June 2023 658.80 07/14/2023 City-Wide Traffic Signal Monthly Maintenance June 2023 1,781.20 Inv 5610284310 Total 2,440.00
Inv 5620043136
Line Item Date Line Item Description
06/14/2023 City-Wide Traffic Signal Call Out Response May 2023 2,834.10 06/14/2023 City-Wide Traffic Signal Call Out Response May 2023 7,662.56 Inv 5620043136 Total 10,496.66
Inv 5620043503
Line Item Date Line Item Description
07/14/2023 City-Wide Traffic Signal Call Out Response June 2023 3,313.79 07/14/2023 City-Wide Traffic Signal Call Out Response June 2023 1,225.65 Inv 5620043503 Total 4,539.44
AP-Check Detail (3/13/2024 - 10:52 AM) Page 55
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Check Number Check Date Amount
Inv 90000058
Line Item Date Line Item Description
08/30/2023 City-Wide Traffic Signal Monthly Maintenance July 2023 1,781.20 08/30/2023 City-Wide Traffic Signal Monthly Maintenance July 2023 658.80 Inv 90000058 Total 2,440.00
Inv 90000600
Line Item Date Line Item Description
10/30/2023 City-Wide Traffic Signal Monthly Maintenance Aug 2023 1,781.20 10/30/2023 City-Wide Traffic Signal Monthly Maintenance Aug 2023 658.80 Inv 90000600 Total 2,440.00
Inv 90000818
Line Item Date Line Item Description
11/14/2023 City-Wide Traffic Signal Monthly Maintenance Sep 2023 658.80 11/14/2023 City-Wide Traffic Signal Monthly Maintenance Sep 2023 1,781.20 Inv 90000818 Total 2,440.00
0 Total: 42,601.39
REP6115 - Yunex LLC Total: 42,601.39
Total: 2,499,483.01
AP-Check Detail (3/13/2024 - 10:52 AM) Page 56
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ATTACHMENT 4
Online Payments
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Date Vendor Amount Description
2/21/2024 Pitney Bowes Reserve Account $2,000.00 Pre-Load of Postage Funds to Civic Center Postage Meter.
2/22/2024 UMPQUA Bank $21,259.95
Online Payment for City's
January 2024 Credit Card
Expenses.
3/4/2024 So Cal Edison $75,098.96
Online Payment for City's
Electric Master Account
#11581.
3/7/2024 So Cal Gas $2,592.91 Online Payment for City's Natural Gas Accounts.
3/12/2024 So Cal Edison $12,101.95 Online Payment for City's Electric Accounts.

Total: $113,053.77
Online Payment Log
6 - 79
City of

SOUTH PASADENA
Date Description Amount
1/1/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.77 1/1/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.50 1/2/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.50 1/2/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $21.00 1/3/2024 SCWUA DUES - SCWUA 2024 Annual Membership Renewal for Water Staff $400.00 1/3/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $4.44 1/3/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.50 1/3/2024 Chevron - Fuel for Motor Officers $19.18
1/3/2024 Sams Club - New Year Luncheon Decorations $144.04 1/4/2024 O'Reilly - Light Bulbs for Water Production Vehicles $107.27 1/4/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.80 1/4/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $16.50 1/4/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $5.00 1/4/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.50 1/4/2024 Party City - New Year Luncheon Decorations $61.30 1/4/2024 Ring Protect - PW Ring Protect Plus Yearly Jan 3, 2024 - Jan 3, 2025 $100.00 1/5/2024 EB San Gabriel Valley - San Gabriel Valley Water Association Quarterly Membership $60.00 1/5/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.62 1/5/2024 Chevron - Fuel for Motor Officers $20.24
1/5/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.50 1/5/2024 Canoe House - MSD Director & HR Consultant Luncheon Mtg $43.71 1/5/2024 Hotels.com - Conference Lodging $2,000.00
1/5/2024 Hotels.com - Conference Lodging $745.00
1/5/2024 California Asso. Of Enforcement Officers - C. Mandala (Application Fee) $210.00 1/5/2024 California Asso. Of Enforcement Officers - C. Mandala (Membership) $100.00 1/5/2024 California Asso. Of Enforcement Officers - C. Mandala (Education) $161.00 1/7/2024 Constant Contact - Subscription $232.00
1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.89 1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.36 1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $5.00 1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.06 1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $17.39 1/7/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.84 1/7/2024 LA Sparks - Camp Med Field Trip Deposit for LA Sparks $200.00 1/7/2024 Mammas Brick Oven - HR & Risk Mgmt. Working Luncheon $70.07 1/7/2024 AGWT CONF - 2024 CA Groundwater Conference - 2 day Registration $980.00 1/7/2024 American Planning Assoc. - APA Membership - Alison Becker $813.00 1/8/2024 Chevron - Fuel for Motor Officers $29.22
1/8/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.43 1/8/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.50 1/9/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.66 1/9/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $4.44 1/9/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.69 1/9/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.00 1/9/2024 Zoom - Zoom for Community Development $17.19
1/10/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.00 1/10/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.50 1/10/2024 Westin Washington DC - for TRB 103rd Annual Meeting $895.13 January 2024 Credit Card Expense Summary

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City of

SOUTH PASADENA
1/11/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.36 1/11/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $15.54 1/11/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $5.00 1/11/2024 Best Buy - Camp Med TV $424.94
1/11/2024 Hotels.com - Conference Lodging $1,488.72
1/11/2024 Netflix Senior Center $15.49
1/11/2024 Pavilions - Snack for Golf Walk Through $27.27 1/11/2024 Krispy Kreme - Snacks for Golf Walk Through $39.98 1/11/2024 Starbucks - Golf Walk Through $20.00
1/11/2024 Fly High Trampoline Park - Spring Break Excursion $250.00 1/12/2024 Pavilions - Engineer Exam Treats $69.85
1/12/2024 Gus's BBQ - Interview Panel Lunch $282.64
1/12/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.21 1/12/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.21 1/12/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.50 1/12/2024 Chevron - Fuel for Motor Officers $25.19
1/12/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.00 1/12/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.00 1/12/2024 The Habit - Management Services Dept. Working Luncheon $166.07 1/14/2024 Westlake Ace - Building Maintenance Supplies $1.97 1/14/2024 Chevron - Fuel for Motor Officers $22.88
1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.80 1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.50 1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.00 1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $16.00 1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $21.00 1/14/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.40 1/14/2024 Costco - Lunar New Year Luncheon Raffles and Décor $148.42 1/14/2024 Costco - Lunar New Year Luncheon Raffles and Décor $120.00 1/14/2024 Clean Energy - CNG for Dial A Ride Van $4.95
1/14/2024 Zoom - Zoom renewal for Police Department $161.14 1/15/2024 Harbor Freight Tool - Building Maintenance Supplies $451.95 1/15/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $15.54 1/16/2024 Los Angeles Area Fire - 2024 LACCFCA Conference $850.00 1/16/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.00 1/16/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.29 1/16/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.95 1/16/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $16.65 1/16/2024 Bee Removers - Beehive Removal Service $140.00 1/17/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.00 1/17/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.14 1/17/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.50 1/17/2024 Chevron - Fuel for Motor Officers $26.55
1/17/2024 Costco - Camp Med Snacks $126.38
1/17/2024 Smart and Final - Camp Med Snacks $191.67
1/18/2024 Ray Allen Manufacturing - Equipment for K9 Zaggy $349.30 1/18/2024 IACP - Membership Dues $240.00
1/18/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.62 1/18/2024 Tesla - Tesla Key Cards $88.20
1/18/2024 Tesla - Tesla Key Cards $88.20
1/18/2024 Tesla - Tesla Key Cards $88.20
1/18/2024 Tesla - Tesla Key Cards $88.20
1/18/2024 Tesla - Tesla Key Cards $88.20
1/18/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.00 1/18/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $2.00

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1/18/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.00 1/18/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.50 1/18/2024 Walmart - Special City Council Meeting Supplies $71.88 1/18/2024 Home Depot - DAR Office Repairs $122.42
1/18/2024 Bee Removers - Beehive Removal Service $295.00 1/18/2024 Adobe Inc - Adobe Software Trial License $19.99 1/18/2024 Housing California - Membership for Leah Demarest $300.00 1/18/2024 ScanPH - Membership for Leah Demarest $425.00 1/19/2024 Capio Conference Reg - Registration for Mary Jerejian $575.00 1/19/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.06 1/19/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.47 1/19/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.51 1/19/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.00 1/19/2024 Chevron - Fuel for Motor Officers $17.07
1/19/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.87 1/19/2024 NRPA Operating - NRPA Membership for Melissa Snyder $115.00 1/19/2024 NRPA Operating - NRPA Membership for Nathalie Wilcox $180.00 1/19/2024 Mammas Brick Oven - City Council Meeting Dinner 1/17/24 $192.88 1/19/2024 The Habit - City Council Meeting Dinner 1/17/24 $43.14 1/19/2024 Bee Removers - Beehive Removal Service $135.00 1/21/2024 AutoZone - Vehicle Maintenance Supplies $71.12 1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.10 1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $17.02 1/21/2024 Chevron - Fuel for Motor Officers $22.46
1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.73 1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $15.17 1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.80 1/21/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.69 1/21/2024 Westlake ACE - DAR Supplies $28.62
1/21/2024 Bee Removers - Beehive Removal Service $185.00 1/22/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.06 1/22/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $15.17 1/22/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $1.00 1/23/2024 AutoZone - Vehicle Maintenance Supplies $46.28 1/23/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $18.24 1/23/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $3.22 1/23/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.96 1/23/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.82 1/24/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.10 1/24/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.83 1/24/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.21 1/24/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $14.04 1/24/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.12 1/25/2024 Chevron - Fuel for Motor Officers $30.09
1/25/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.75 1/25/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $17.48 1/25/2024 Chevron - Fuel for Motor Officers $18.89
1/25/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $10.20 1/25/2024 Pavilions - Snacks for Golf Course RFI Walk-Through $19.09 1/25/2024 Krispy Kreme - Snacks for Golf Course RFI Walk-Through $39.98 1/25/2024 The Home Depot - DAR Office Repairs $54.19
1/25/2024 Adobe Inc - Adobe Software Trial License Cancellation -$19.99 1/25/2024 Mission Framing - Map $159.00
1/26/2024 Jones Coffee - The Coffee with The Mayor Event on 1/25/2024 $65.61 1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.96

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1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.18 1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $16.10 1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $9.66 1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.80 1/26/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $23.46 1/26/2024 FS.COM INC - Cisco Network Switches $493.92
1/26/2024 Fiore Market Café - PW Management Analyst - Rater Lunch $65.05 1/26/2024 Fiore Market Café - PW Management Analyst - Rater Lunch $16.54 1/28/2024 Uber - Meeting Transportation $57.97
1/28/2024 Ray Allen Manufacturing - Return of Equipment for K9 Zaggy from December -$319.70 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.37 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.48 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $11.04 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $13.50 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $20.21 1/28/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $29.90 1/28/2024 Westlake Ace - Facility Key Duplication $72.36 1/28/2024 Westridge School - Camp Expo $650.00
1/29/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $6.48 1/29/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.64 1/29/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $12.15 1/29/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.82 1/30/2024 Mendocino Farms - Department Working Lunch $124.34 1/30/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $5.40 1/30/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $21.16 1/30/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $8.74 1/30/2024 Chevron - Fuel for Motor Officers $27.09
1/30/2024 Laserfiche Empower Conference 4/22/24 - 4/25/24 $683.67 1/30/2024 City Clerks Association of California - Membership $250.00 1/30/2024 FMCSA D&A Clearing House - Drivers Backgrounds $3.75 1/30/2024 FMCSA D&A Clearing House - Drivers Backgrounds $3.75 1/30/2024 Walmart.com - Supplies for Emergency Kits $30.36 1/30/2024 Walmart.com - Supplies for Emergency Kits $168.13 1/31/2024 Tesla Inc Supercharge - PD Electric Vehicle Charging $7.56 1/31/2024 American Airlines - Conference Travel for Police - C. Pacheco $461.20 1/31/2024 American Airlines - Conference Travel for Police - S. Sandoval $98.28 1/31/2024 American Airlines - Conference Travel for Police - C. Pacheco $98.28 1/31/2024 American Airlines - Conference Travel for Police - S. Sandoval $461.20 Total: $21,259.95

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ATTACHMENT 5
Prepaid &Warrant Voids
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Accounts Payable
ealvarez
Printed: 03/12/2024 - 8:59AM
User:

Void Check Proof List
Batch: 00001.03.2024
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: VRTEKSOL Vortech Solutions LLC
Check No: 317694 Check Date: 10/18/2023
950.00 191023SPPD 10/02/2023 Public Safety Recruitment Fall Expo 10/19/23 No 0 101-4010-4011-8020-000
Check Total: 950.00
Vendor Total: 950.00
Report Total: 950.00
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Accounts Payable
ealvarez
Printed: 03/12/2024 - 1:45PM
User:

Void Check Proof List
Batch: 00002.03.2024
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: HSTRNH Hsiulee Tran
Check No: 315908 Check Date: 02/01/2023

38.00 HT12.7.22 12/07/2022 Mileage Reimbursement No 0
101-3010-3011-8090-000
Check Total: 38.00
Vendor Total: 38.00
Report Total: 38.00
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ATTACHMENT 6
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 3/1/2024 Regular
Checks $ 302.92
Direct Deposits $ 541,005.08
IRS Payments $ 111,453.23
EDD - State of CA $ 34,372.07
PERS Pension $ 144,587.42
Deferred Comp $ 28,853.68
PERS Health $ -
Subtotal: $ 860,574.40
Payroll Date: 3/7/2024 Off-Cycle
Checks $ 5,127.59
Direct Deposits $ -
IRS Payments $ 1,448.44
EDD - State of CA $ 538.22
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 7,114.25
Grand Total: $ 867,688.65
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7 7 - 1
DATE:

FROM:

City Council
Agenda Report
March 20, 2024
Armine Chaparyan, City Manager {J(..,
PREPARED BY: Luis Frausto, Management Services Director ITEM NO.

SUBJECT: Consideration of Approval of an Agreement with Utility Cost Management, LLC for Utility Bill Review Services and Recovery of Any Savings
Recommendation
It is recommended that the City Council consider approving the agreement with Utility Cost Management, LLC, for utility bill review services and recovery of any savings related to the City's electric bills.

Executive Summary
City staff and the City Council are committed to responsible financial management. To further this goal, the City has initiated a partnership with Utility Cost Management, LLC (UCM) to analyze its electricity bills from Southern California Edison. The primary objective of this collaboration with UCM is a thorough examination of these bills, aiming to uncover potential areas for cost reduction or to identify any refunds the City might be entitled to from the utility provider. Upon completing the bill analysis, UCM will present the City with a comprehensive 'Findings Letter' detailing the results. If there is any identified cost savings or refund opportunities, the agreement authorizes UCM to pursue those savings or refunds Should this initiative receive the green light, the City staff will collaborate closely with UCM to facilitate and oversee the electricity bill review process.

Background
Utility Cost Management, LLC (UCM) specializes in identifying and rectifying billing inaccuracies caused by utility providers' improper application of rates and tariffs. Their expertise extends to implementing rate adjustments, securing refunds, and uncovering ongoing savings opportunities across various utility services such as gas, electric, water, sewer, and garbage. The City has specifically enlisted UCM's services to review our electricity bills for this project.

Many utility customers lack the resources or expertise to effectively detect and manage overcharges, which can lead to substantial cumulative costs over time. UCM's mission in this endeavor is to uncover and secure all possible refunds and continuous savings opportunities for the City's electricity accounts. Additionally, they will monitor and verify Agreement with UCM, LLC for Utility Bill Review Services March 20, 2024

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these savings throughout the duration of the agreement. A key aspect of UCM's approach is to achieve these goals with minimal demand for the City staff's time.

The scope of UCM's analysis is comprehensive, encompassing an examination of billing calculations, the applicability of rate schedules, accurate metering, optional rates, tax and surcharge applicability, baseline and lifeline allowance calculations, meter multipliers, and adherence to all relevant rules and regulations.

UCM's track record speaks for itself. Cities like Long Beach, Signal Hill, Artesia, and El Segundo have previously engaged UCM and have benefited significantly from their bill review findings, often in the form of substantial refunds. To date, UCM has conducted utility cost reviews for over 250 public entities in California, including 90 in Southern California, demonstrating their extensive experience and success in reducing utility expenses for these entities.

Analysis
UCM has outlined a detailed plan to collect and systematically organize historical billing data for the City's electric utility accounts spanning the past three years. This effort will focus on conducting an in-depth analysis of these bills and generating a comprehensive report that encapsulates the results of this review.

Fact Finding
The report UCM will present to the City will encapsulate the key findings of their investigation. This document will include a detailed explanation of the basis for any identified opportunities for refunds and savings related to the utility account. It will also provide an estimation of the potential savings and refunds that could be realized. In addition, UCM is committed to preparing all necessary documentation required to initiate modifications to the utility accounts.

Implementation of Changes/Recovery of Funds
The agreement authorizes UCM to undertake all essential actions to enact the recommendations and to pursue the recovery of funds, as outlined in the "Findings Letter." This phase will involve the preparation of supporting documents for UCM's claims and engaging in discussions with the utility company's representatives about each request. UCM will also engage in negotiations with utility authorities to ensure the accuracy and timely payment of refund calculations. UCM will keep City staff informed when any rate changes or refunds have been confirmed. This process is designed to be independent of City staff involvement, ensuring no additional burden is placed on their existing workload.

This approach by UCM guarantees a streamlined process that requires minimal engagement from City staff, thereby not adding to staff’s workload. 7 - 2
Agreement with UCM, LLC for Utility Bill Review Services March 20, 2024

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Fiscal Impact
The financial arrangement for the services provided by UCM is structured to ensure that any costs incurred by the City will be directly offset by the savings achieved through UCM's comprehensive bill review and its subsequent findings. The City's obligation to compensate UCM is contingent upon two distinct outcomes: firstly, if the City receives a refund or credit that has been specifically identified in the "Findings Letter" following the bill review, and secondly, if the City experiences future savings attributable to the findings from the same review.

The model for compensating UCM for anticipated "future savings" is designed with a forward-looking approach, spanning a period of three years. In scenarios where the city is entitled to a refund due to utility overcharges or where future savings are identified, the City will compensate UCM with 42 percent of either the refund amount or the quantified future savings, as applicable, over a three-year duration. This ensures that the City's financial commitment to UCM is directly proportional to the tangible financial benefits it receives as a result of UCM's services.

Key Performance Indicators and Strategic Plan
This item is in line with the City’s vision statement to pursue a financially sustainable future.

Attachment: Proposed Agreement with Utility Cost Management, LLC. 7 - 3

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ATTACHMENT
Proposed Agreement with Utility Cost Management, LLC
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1 Initials: _______ Initials: ______

AGREEMENT TO PROVIDE

UTILITY BILL AUDITING SERVICE
This agreement is made by and between Utility Cost Management LLC ("UCM") and the entity signing below ("Client") as follows:

1. Applicable to Client’s Utility Accounts. Unless otherwise stated in an addendum initialed by both parties, this Agreement will apply to all electricity accounts (and any related utility user taxes, other taxes, assessments, surcharges or fees) with respect to which Client:
(a) is receiving utility service as of the Effective Date (as defined below), (b) has received utility service within three years prior to the Effective Date, (c) receives utility service within one year after the Effective Date, or (d) has permitted or authorized UCM to obtain a copy of the utility bill.

The electric accounts described in this paragraph are hereinafter referred to as “Utility Accounts”. The “Effective Date”, as that term is used above, is the first day of the calendar month after both UCM and Client have signed this Agreement.

2. Client to Provide Utility Bills. On or promptly after Client’s execution of this Agreement, Client will provide UCM with a copy of at least one month’s utility bills for all of Client’s Utility Accounts.

3. UCM Authorized to Obtain Information on Utility Accounts. UCM is hereby authorized to obtain information relating to the Utility Accounts directly from utility provider personnel and utility provider web sites. If site visits are necessary, UCM will first obtain proper authorization.

4. UCM’s Findings Letter. UCM will use its best efforts to identify the basis for any refunds, credits or Future Savings (as defined below) on Client’s Utility Accounts. UCM will send one or more a “Findings Letters” to Client that generally sets forth the basis for any refunds, credits or Future Savings identified by UCM. UCM may, from time to time, supplement or amend the Findings Letter.

5. Steps to Obtain Refunds or Savings. UCM is authorized by Client to take steps to obtain the refunds, credits or Future Savings identified in the Findings Letter at no additional cost or expense to the Client. Such steps may include, but are not limited to, communicating, negotiating and dealing with utility providers (or, in the case of utility user taxes or other governmental charges, the appropriate government entity), and seeking relief from the California Public Utilities Commission in a complaint proceeding or other proceeding. No additional compensation shall be provided to UCM by Client for these services and UCM’s compensation shall be limited to that described in Section 7.

6. Cooperation By Client. Client will cooperate with UCM, as reasonable, in UCM’s efforts to carry out the purposes and intent of this Agreement. Such cooperation will include, but not be limited to, providing information upon request by UCM concerning Client’s utility expenditures, utility service and operations.

7. UCM’s Compensation.

UCM’s compensation will consist of the amounts set forth in both (a) and (b) below. (a) Refunds or Credits. If Client receives a refund or credit that was identified in the Findings Letter, then Client will pay to UCM 42% of the amount refunded or credited. The amount of the refund or credit for this purpose will include all amounts refunded or credited (including any portion attributable to interest) for any overcharges that were incurred by Client prior to the date that the overcharges no longer appeared on the Client’s utility bill.

Payment of UCM’s 42% compensation is due within 30 days of the date UCM mails an invoice to Client provided that the Client actually received the refund or credit. (b) Future Savings. If Client obtains Future Savings that were identified in the Findings Letter, then Client will pay UCM 42% of such Future Savings that accrue during a Three-year Savings Period. “Future Savings” is the amount by which Client's charges on its Utility Accounts are reduced as a result of a change in the billing rate, calculation, method or procedure. Future Savings will be calculated as the difference between the amount Client was billed on its Utility Accounts during the Three-year Savings Period, and the amount that it would have been billed on its Utility Accounts during the Three-year Savings Period if there had been no change in its billing rate, calculation, method or procedure. The Three-year Savings Period begins on the date that the change in the billing rate, calculation, method or procedure is first reflected on Client’s utility bill, and ends three years thereafter. UCM will 7 - 7
2 Initials: _______ Initials: ______
submit invoices periodically to Client for payment based on the Future Savings as they accrue. The invoices will verify (a) that Future Savings have actually been realized by Client, and (b) the amount of such Future Savings.

Payment of UCM’s invoices is due within 30 days of the date the invoices are mailed to Client. The compensation under this subparagraph will not include compensation for Future Savings that are: (a) the result of a reduction in the amount of utility usage by Client, or (b) the result of Client’s utilization of a different utility supplier that provides lower cost utility service.
(c) Client’s Prior Knowledge of Basis For Refund, Credit, or Future Savings. Client is not obligated to pay UCM pursuant to this paragraph for any refund, credit or Future Savings received by Client for which Client had submitted to the utility provider a written claim prior to the date of UCM’s Findings Letter.

8. Termination; Effect. This Agreement will terminate 7 days after either party faxes a written notice of termination to the other party. Upon termination, UCM will cease all work on behalf of Client. However, if termination occurs after UCM has sent its Findings Letter to Client, then Client will remain obligated to pay UCM, pursuant to this Agreement, for any refunds, credits or Future Savings that were identified in the Findings Letter and that are thereafter obtained by Client.

The obligation to pay UCM as described herein is limited to the Three-Year Savings Period as defined in Section 7(b) above. Accordingly, when the Three-Year Savings Period ends, the Client will have no further obligation to pay UCM because of the termination. UCM may continue to obtain and review Client’s utility billing and other information following termination in order to periodically verify whether Client has obtained a refund, credit or Future Savings that was identified in the Findings Letter.

9. If Client Is Not Utility Customer. By providing a copy of any utility bill to UCM, Client is thereby agreeing that the Utility Account represented by such bill will be governed by this Agreement, regardless of whether or not Client is the Utility Customer with respect to such Utility Account. For purposes of this Agreement, the Utility Customer is the entity that (i) is named on the Utility Account as reflected by the utility bill, (ii) receives the utility service on the Utility Account, (iii) pays for or is liable for the charges on the Utility Account, or (iv) is the owner of the property at which the utility service is provided on the Utility Account. If Client is not the Utility Customer for a Utility Account then, with respect to that Utility Account, Client represents that it is signing this Agreement in its capacity as agent for the Utility Customer, and as such is authorized to legally bind the Utility Customer to the terms of this Agreement. Client further agrees that the terms of this Agreement will be equally binding on both Client and Customer, that all references in this Agreement to “Client” will also be deemed to be references to the Utility Customer, and that Client and the Utility Customer will be jointly and severally liable for payment of UCM’s compensation under this Agreement.

10. No Legal Services. Client acknowledges and understands that: (1) Only an attorney can provide legal services or advice, (2) UCM is not an attorney or law firm, and does not and will not provide legal services or advice, (3) UCM does not and will not act as an attorney for Client or any other person, (4) Nothing in this Agreement, and no act, omission or statement by UCM, or its owners or employees, will be construed to create an attorney-client relationship between UCM and Client or any other person, (5) UCM is not subject to the California Rules of Professional Conduct, which govern the conduct of attorneys, and (6) Client should consult an attorney if it wishes to receive legal services or advice.

11. Disclosure of Information. UCM may obtain information that pertains to Client’s business, operations, or affairs, including but not limited to its utility charges and utility usage. Client expressly authorizes UCM to use and disclose such information to others as necessary or convenient to carry out the services contemplated by this Agreement.

12. Release of Claims Against UCM. Client acknowledges and agrees that UCM has made no express or implied representation or warranty that it will be successful in identifying or obtaining any refunds, credits, or Future Savings on Client’s Utility Accounts. Client hereby covenants not to bring any action for damages against UCM that is based upon or relates to any failure by UCM to identify or obtain refunds, credits, or Future Savings to which Client was or is entitled.

13. Representations Made By Client. It may become necessary for Client to make certain representations to the utility provider or other entity in order obtain refunds, credits or Future Savings identified by UCM in its Findings Letter.

Client hereby warrants that any such representations made by Client will be true and correct in all respects.

14. Late Payment Penalty. If payment of any invoice is not received by UCM within 30 days of the date the invoice was mailed, then interest on the amount owing will accrue, beginning on the 31st day after the invoice was mailed to Client, at the rate of 1% per month (prorated on a daily basis). In addition, if any payment is not received by UCM within 60 days of the date the invoice was mailed to Client, then a fee equal to 5% of the amount owing (including any accrued interest) 7 - 8
3 Initials: _______ Initials: ______
will be imposed on the 61st day after the invoice was mailed. Interest will continue to accrue at 1% per month (prorated on a daily basis) on the entire amount due until paid in full.

15. Applicable Law. This Agreement is executed in and intended to be performed in the State of California, and the laws of that state will govern its interpretation and effect.

16. Venue. Venue in any legal action arising from or related to this agreement will be Fresno County, California.

17. Paragraph References. A reference to a “paragraph” of this Agreement includes both the numbered paragraph, as well the subparagraphs, if any, that are part of such paragraph. Subparagraphs are designated by lower case letters (e.g., “(a)”, “(b)”, “(c)”).

18. Severability. If any term , provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the rest of the agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated.

19. Interpretation. In construing this Agreement, no consideration shall be given to the fact or presumption that any party had a greater or lesser hand in drafting of this Agreement.

20. Entire Agreement. This instrument contains the entire Agreement of the parties relating to the rights granted and obligations assumed in this instrument. Any oral representations or modifications concerning this instrument shall be of no force or effect unless contained in a subsequent written modification signed by the party to be charged

21. Signor Authorized to Bind Client. The individual signing this agreement on behalf of Client hereby represents and warrants that he/she is authorized to sign on behalf of the Client and to legally bind Client to the terms of this Agreement.

UTILITY COST MANAGEMENT LLC
By:

Signature
Print Name
Title
Date

CITY OF SOUTH PASADENA
By:

Signature
Arminé Chaparyan
City Manager
Date
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City Council
Agenda Report
DATE: March 20, 2024
FROM: Armine Chaparyan, City Manager {\G
PREPARED BY: Luis Frausto, Management Services Director ITEM NO.

SUBJECT: Consideration of Approval of an Updated Salary Schedule to Memorandum of Understanding between the City of South
Pasadena and the Part-time Public Service Employees'
Association
Recommendation
It is recommended that the City Council consider approving a resolution adopting an updated Salary Schedule attached to the Memorandum of Understanding (MOU) between the City of South Pasadena (City) and the Part-Time Public Service Employees' Association (PT-PSEA) approved by Resolution 7625.

Executive Summary
The City Council ratified a Memorandum of Understanding (MOU) with the Part-Time Public Service Employees Association (PT-PSEA) on January 17, 2024. This followed an earlier MOU signed on July 18, 2019, which expired on June 30, 2022. Post ratification of the latest MOU, a discrepancy was identified in the salary listing for the Library Aide I position, which was inadvertently set above the new minimum wage requirement, which is $16.00 per hour.

Background and Analysis
To comply with State of California Minimum Wage Order, effective January 1, 2024, the hourly wage for some positions was increased to $16.00 per hour and the salary schedule was adjusted to meet the requirement of the Minimum Wage Order. The Library Aide I is one of those positions whose salary should be in line with the new minimum wage. The hourly salary for the Library Aide I position was incorrect on the salary schedule that was approved on January 17, 2024.

The proposed adjustments for the Fiscal Year (FY) 2023-2024 are as follows, ensuring compliance with the Minimum Wage Order:

FY 2023-2024 Updated Salary Range:

Step A Step B Step C
I Library Aide I I $16.00 I $16.80 I $17.63
Step D Step E
1 $1a.52 1 $19.44 1
8 8 - 1
Resolution Approving Updated Salary Schedule
March 20, 2024

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FY 2024-2025 Updated Salary Range:

Step A Step B Step C Step D Step E
Library Aide I $16.32 $17.14 $17.98 $18.89 $19.52
This is in contrast with the previously approved salary ranges that was approved on January 17, 2024:

FY 2023-2024 Previous Salary Range:

Step A Step B Step C Step D Step E
Library Aide I $16.22 $17.04 $17.88 $18.78 $19.71
FY 2024-2025 Previous Salary Range:

Step A Step B Step C Step D Step E
Library Aide I $16.55 $17.38 $18.24 $19.15 $20.11
Fiscal Impact
The adjustments are expected to result in a neutral fiscal impact on the City’s General Fund.

Key Performance Indicators and Strategic Plan
The proposed adjustments are in line with the Management Services Department's Key Performance Indicators and the City’s Strategic Plan, aiming to enhance the Employee Experience. This initiative supports workforce stability by aiming to increase retention rates and reduce turnover, contributing to a more efficient and effective municipal workforce.

Attachment: Resolution

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ATTACHMENT
Resolution
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA

ADOPTING AN UPDATED HOURLY SALARY SCHEDULE TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SOUTH

PASADENA PART-TIME PUBLIC SERVICE EMPLOYEES' ASSOCIATION

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA DOES HEREBY RESOLVE:

WHEREAS, California Government Code Section 3500, et seq., (the MeyersMilias-Brown Act) requires that public employees meet and confer regarding wages, hours, and other terms and conditions of employment, and WHEREAS, on January 17, 2024, the City Council adopted a Resolution adopting the Part-Time Public Service Employees Association Memorandum of Understanding (“MOU”), which included as an attachment the Hourly Salary Schedule, and, WHEREAS, the Hourly Salary Schedule requires updating to reflect the accurate hourly wages for the Library Aide I position only.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The updated Part-Time Public Service Employees Association Hourly Salary Schedule that reflects the accurate hourly wages for the Library Aide I position attached to this Resolution as Exhibit A, is hereby approved and adopted.

SECTION 2. The Management Services Director shall replace the Hourly Salary Schedule in the MOU with the Hourly Salary Schedule set forth in Exhibit A.

SECTION 3. The City Clerk of the City of South Pasadena shall certify the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.
///
///
///
///
///
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PASSED, APPROVED AND ADOPTED ON this 20th day March, 2024. __________________________
Mayor Evelyn G. Zneimer
ATTEST: APPROVED AS TO FORM:
__________________________ ________________________
Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney (seal)
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 20th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Mark Perez, Deputy City Clerk
(seal)
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EXHIBIT A
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Updated 03/20/2024

APPENDIX B
Part-Time Public Service Employees Association Hourly Salary Schedule Effective January 17, 2024 (retroactive to October 9, 2023)

A B C D E
Principal Management Analyst $49.21 $51.67 $54.25 $56.97 $59.82 Senior Management Analyst $40.19 $42.20 $44.31 $46.52 $48.85 Management Analyst $34.75 $36.50 $38.32 $40.23 $42.24
Community Services Coordinator $30.91 $32.46 $34.07 $35.78 $37.57 Management Assistant $29.93 $31.43 $33.00 $34.65 $36.39 Reference Librarian $32.75 $34.38 $36.10 $37.91 $39.81
Librarian $32.75 $34.38 $36.10 $37.91 $39.81
Management Aide $26.87 $28.21 $29.63 $31.11 $32.66
Program Specialist $26.87 $28.21 $29.63 $31.11 $32.66
Film Liaison $29.48 $30.95 $32.50 $34.13 $35.83
Management Intern (Incumbent) $23.92 $25.11 $26.37 $27.69 $29.07 Management Intern (hired after 11/05/14) $23.92 $25.11 $26.37 Fire Prevention Specialist $23.20 $24.36 $25.57 $26.85 $28.19 Recreation Camp Director $23.20 $24.36 $25.57 $26.85 $28.19 Maintenance Assistant $22.09 $23.20 $24.36 $25.57 $26.85 Lead Transportation Driver $22.09 $23.20 $24.36 $25.57 $26.85 Transportation Driver $20.41 $21.43 $22.51 $23.63 $24.81 Recreation Leader $17.60 $18.48 $19.41 $20.37 $21.39
Site Manager $17.60 $18.48 $19.41 $20.37 $21.39
Typist Clerk II $17.17 $18.03 $18.93 $19.88 $20.87
Parking Control Aide $17.01 $17.86 $18.75 $19.68 $20.67 Intern (Incumbent) $16.84 $17.69 $18.57 $19.50 $20.47
Intern (hired after 11/05/14) $16.84 $17.69 $18.57
Typist Clerk I $16.22 $17.04 $17.88 $18.78 $19.71
Police Cadet $16.62 $17.46 $18.32 $19.24 $20.20
Accounting Clerk $16.60 $17.43 $18.30 $19.22 $20.18
Library Aide II $16.45 $17.27 $18.14 $19.04 $20.00
Library Aide I $16.00 $16.80 $17.63 $18.52 $19.44
High School Intern Incumbent) $16.00 $16.80 $17.63 $18.52 $19.44 High School Intern (hired 11/5/14) $16.00 $16.80 $17.63 8 - 8
Updated 03/20/2024
Part-Time Public Service Employees Association Hourly Salary Schedule Effective first full pay period in July 2024 (2%)

A B C D E
Principal Management Analyst $50.20 $52.70 $55.34 $58.11 $61.01 Senior Management Analyst $40.99 $43.04 $45.19 $47.45 $49.83 Management Analyst $35.45 $37.23 $39.09 $41.03 $43.08
Community Services Coordinator $31.53 $33.10 $34.75 $36.50 $38.33 Management Assistant $30.53 $32.05 $33.66 $35.34 $37.12 Reference Librarian $33.41 $35.07 $36.82 $38.67 $40.61
Librarian $33.41 $35.07 $36.82 $38.67 $40.61
Management Aide $27.41 $28.77 $30.22 $31.73 $33.31
Program Specialist $27.41 $28.78 $30.22 $31.73 $33.31
Film Liaison $30.07 $31.57 $33.15 $34.81 $36.55
Management Intern (Incumbent) $24.39 $25.61 $26.90 $28.24 $29.65 Management Intern (hired after 11/05/14) $24.39 $25.61 $26.90 Fire Prevention Specialist $23.66 $24.85 $26.09 $27.39 $28.75 Recreation Camp Director $23.66 $24.85 $26.09 $27.39 $28.75 Maintenance Assistant $22.54 $23.66 $24.85 $26.08 $27.39 Lead Transportation Driver $22.54 $23.66 $24.85 $26.09 $27.39 Transportation Driver $20.82 $21.86 $22.96 $24.10 $25.31 Recreation Leader $17.95 $18.85 $19.79 $20.78 $21.82
Site Manager $17.95 $18.85 $19.79 $20.78 $21.82
Typist Clerk II $17.51 $18.39 $19.31 $20.28 $21.29
Parking Control Aide $17.35 $18.22 $19.12 $20.08 $21.09 Intern (Incumbent) $17.18 $18.04 $18.94 $19.89 $20.88
Intern (hired after 11/05/14) $17.18 $18.04 $18.94
Typist Clerk I $16.55 $17.38 $18.24 $19.15 $20.11
Police Cadet $16.96 $17.81 $18.69 $19.63 $20.60
Accounting Clerk $16.94 $17.78 $18.67 $19.60 $20.58
Library Aide II $16.78 $17.62 $18.50 $19.43 $20.39
Library Aide I $16.32 $17.14 $17.98 $18.89 $19.52
High School Intern Incumbent) $16.32 $17.14 $17.98 $18.89 $19.52 High School Intern (hired 11/5/14) $16.32 $17.14 $17.98 8 - 9

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City Council
Agenda Report
DATE: March 20, 2024
FROM: Armine Chaparyan, City Manager�
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Consideration of Approval of Task Orders with HDR Engineering, Inc. & SEITec, Inc. for Providing Design Quality Control Review Services and Preparing Plans, Specifications, and Estimates for the City Hall Stormwater Direct Reuse Project
Recommendation
It is recommended that the City Council consider approving:

Executive Summary
This item is related to conducting two cooperative efforts through on-call professional services task orders to develop a peer reviewed plans, specifications, and estimates document et that will be utilized to construct the City Hall Stormwater Direct Reuse Project.

Background
The City's Public Works Department is responsible for developing and implementing the City's Capital Improvement Program (CIP), including improvements of the City's stormwater and urban runoff infrastructure. The proposed project includes installation of new underground cisterns inside the existing City Hall parking lot, and drainage improvements to redirect stormwater runoff to the cisterns. The project will also feature improvements and minor alterations to the area existing landscaping, including a passive gravity irrigation system to utilize the stored stormwater for landscape irrigation via solar powered pumps.

At the October 19, 2022 City Council meeting, the City Council authorized staff to enter into an Agreement with Metropolitan Water District (MWD) and Upper San Gabriel Valley Municipal Water District to participate in the MWD Stormwater for Direct Use 9 9 - 1
City Hall Stormwater Direct Reuse Project Services with HDR and SEITec March 20, 2024

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Pilot Program, including cost sharing for this City Hall Stormwater Direct Reuse Project.

The October 2022 staff report and supporting materials are included as Attachment 4.

The MWD program provides funding to construct projects that can provide stormwater capture and reuse data to MWD to facilitate a better understanding of these types of installations. The MWD grant opportunity requires the project to have an estimated minimum design capture and use of one acre-foot of water (325,851 gallons) per year.

To meet this design standard, stormwater drainage capture in the City Hall parking lots and along the roadways surrounding City Hall, would be directed to the underground cistern system. The project cost is estimated at $1,000,000, including a $500,000 matching grant from MWD.

Analysis
On July 27, 2022, the City Council authorized the approval of multiple Master Service Agreements with professional services consultants for Public Works related on-call assignments. HDR Engineering, Inc, and SEITec, Inc. are among the consultants approved by the City Council. HDR submitted a proposal to provide Structural Design Engineering Services, Landscape and Irrigation Design Services, Sustainability, Electrical, Solar, and Energy Design and Assessment Services, Seismic and Structural Examination Services, and Stormwater, Flood Plain, and Hydrogeological Engineering Services. SEITec submitted a proposal to provide Stormwater, Flood Plain, and Hydrogeological Engineering Services, respectively. Both firms are well qualified to complete the scopes of work required.

SEITec’s scope of work, under this task order (Attachment 2), includes developing the project design and preparing excavation and installation plans, specifications, and cost estimates. This includes installation of new underground cisterns inside the existing City Hall staff parking lot, as well as drainage improvements in the surrounding area to redirect stormwater runoff to the cisterns. The design also includes improvements and minor alterations to existing landscaping, and an irrigation system to utilize the stored stormwater for landscape irrigation with solar powered pumps.

HDR’s scope of work, under this task order (Attachment 1), includes providing design review services of the plans, specifications, and estimates prepared by SEITec to assist the City in delivering the City Hall Stormwater Project. HDR is scoped to perform two (2) reviews with discipline leads experienced in civil, water resources, pump station, structures, treatment and irrigation reuse of storm water.

The Master Service Agreements (Attachment 3) for each on-call consultant include ‘Task Order’ exhibits that are executed based on the specific scope for each specific task or project. To ensure that use of these on-call professional services follows City Council’s adopted procurement policy, Task Orders above the City Manager’s spending authority, such as this item’s proposed work, are brought to Council for approval. 9 - 2
City Hall Stormwater Direct Reuse Project Services with HDR and SEITec March 20, 2024

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Fiscal Impact
The MWD Stormwater for Direct Use Pilot Program provides $440,000 in project construction costs and $60,000 for reporting costs, at a total of $500,000, which has been matched by the City with $500,000 ($1,000,000 project total) utilizing $300,000 of General Fund 101 Designated Stormwater Reserve funding and $200,000 of Water Efficiency Funding (Fund 503), as adopted in the FY 22-23 and FY 23-24 Capital Improvement Program (CIP) budgets.

Adequate funding for the HDR design quality control review services ($24,980) and SEITec plans, specification, and estimates ($80,251) scopes of work (total of $105,231) have been adopted in the FY 2023-2024 Budget under the City Hall Stormwater CIP Project, with $500,000 appropriated to CIP Account No. 400-9000-9007-9412-000.

Key Performance Indicators and Strategic Plan
This item does not align with any KPI and/or strategic plan priority.

Commission Review and Recommendation
This project has been reviewed and discussed several times at the Public Works Commission and Natural Resources and Environmental Commission.

Environmental Analysis
Installation of stormwater capture/irrigation equipment for an existing drainage system at an existing facility is a negligible expansion, and is therefore exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities." Attachments

1. Proposed Task Order with HDR Engineering, Inc.

2. Proposed Task Order with SEITec, Inc.

3. Master On-Call Professional Services Agreements with HDR Engineering, Inc. and SEITec, Inc.

4. October 19, 2022 City Council Staff Report and Attachments 9 - 3

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ATTACHMENT 1
Task Order – HDR Engineering, Inc. City Hall Stormwater Project Design Quality Control Review Services
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Master On-Call Professional Services Agreement – Consultant Services –Task Order

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TASK ORDER NO. VENDOR-ID-TBD-001
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2024-139)
This Task Order No. VENDOR-ID-TBD-001 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and HDR Engineering, Inc. ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated February 5, 2024 by which the Consultant agreed to perform Structural Design Engineering Services, Landscape and Irrigation Design Services, Sustainability, Electrical, Solar, and Energy Design and Assessment Services, Seismic and Structural Examination Services, and Stormwater, Flood Plain, and Hydrogeological Engineering Services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

City Hall Stormwater Project, Design Quality Control Review Services Provide design review services of the plans, specifications, and estimates prepared by City’s consultant to assist the City in delivering the City Hall Stormwater Project. Perform two (2) reviews with discipline leads experienced in civil, water resources, pump station, structures, treatment and irrigation reuse of storm water.

Task 1.a – Task Management and Administration: Coordinate task execution and scope with City of South Pasadena and City’s consultant.

Task 1.b – Preliminary Design Review: Provide quality control review services for the preliminary design of the storm water capture and reuse system in PDF format as provided by City consultant at approximately 30% design development. Assumes redline review using Bluebeam of a ten (10) sheet set (24” x 36” format), with supporting vendor documents and estimate.

Task 1.c – Final Design Review: Provide quality control review services for the final design of the storm water capture and reuse system in PDF format as provided by City consultant at approximately 70% design development. Assumes redline review using Bluebeam of a twenty (20) sheet set (24” x 36” format), with supporting vendor documents and estimate.
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3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Wayne Richardson, PE
HDR Engineering, Inc.
350 S. Grand Avenue, Suite 2900
Los Angeles, CA 90071
Telephone: (714) 227-8028

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:

Each scope item listed in this task order shall be completed within three (3) weeks from the receipt of documents from the City.

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule set forth below. The total cost of this project is to be no more than Twenty-four thousand, nine-hundred-and-eighty dollars ($24,980), based on the rates in the Fee Schedule set forth below. Payments shall be made on hours billed, and shall be invoiced by the Consultant upon approval by the City, in accordance with the below costs.

Table 1 of 1: HDR Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task
Sr. Engineering Manager -
Wayne Richardson
QC Manager - Steve Crouch,
Chris Sewell
Civil Project Engineer -
Alex Kemp
Irrigation Designer - Gary
Collins (Subconsultant)
Water Resources Engineer -
Pump Station
Lock Kwan
Landscape Architect -
Adrian Suzuki
Project Engineer
(Structural) -
Daniel LaFranchi
Project Administrator -
Ceceil Cheung
Fee
$318.44 $281.81 $167.72 $160.00 $263.77 $155.51 $172.48 $123.00

1.a
16 hrs - - - - - - 20 hrs 36 hrs
$5,095.04 $2,460.00 $7,555.04

1.b 8 hrs 2 hrs 4 hrs 4 hrs 8 hrs 4 hrs 5 hrs - 35 hrs
$2,547.52 $563.62 $670.88 $640.00 $2,110.16 $622.04 $862.40 $8,016.62

1.c
8 hrs 4 hrs 6 hrs 6 hrs 8 hrs 4 hrs 6 hrs - 42 hrs
$2,547.52 $1,127.24 $1,006.32 $960.00 $2,110.16 $622.04 $1034.88 $9,408.16 Total
32 hrs 6 hrs 10 hrs 10 hrs 16 hrs 8 hrs 11 hrs 20 hrs TOTAL 113 hrs
$24,979.82 $10,190.08 $1,690.86 $1,677.20 $1,600.00 $4,220.32 $1,244.08 $1,897.28 $2,460.00 9 - 8
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6. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________

Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney

Date:________________________
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Task Order – SEITec, Inc. City Hall Stormwater Project
Plans, Specifications, and Estimates
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TASK ORDER NO. SEITECIN-006
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-109)
This Task Order No. SEITECIN-006 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and SEITec, Inc. ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated September 26, 2022 by which the Consultant agreed to perform Stormwater, Flood Plain, and Hydrogeological Engineering Services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

Plans, Specifications, and Estimates (PS&E) for the City Hall Stormwater Project Develop design and prepare excavation and installation plans, specifications, and cost estimate for the City Hall Stormwater Direct Use Project, including installation of new underground cisterns inside the existing City Hall staff parking lot, as well as drainage improvements in the surrounding area to redirect stormwater runoff to the cisterns. The project also includes improvements and minor alterations to existing landscaping, and an irrigation system to utilize the stored stormwater for landscape irrigation with solar powered pumps.

Task 1 – Task Management and Administration: Coordinate task execution and development of deliverables with City of South Pasadena.

Task 2 – Geotechnical Testing and Report: Consultant will utilize the services of a geotechnical engineer to drill one 8” diameter x 50-ft deep test boring at the location of the proposed vertical cisterns and prepare the geotechnical memorandum needed for permitting.

Task 3 – Plans, Specifications, and Cost Estimate: Consultant will develop design and prepare excavation and installation plans, specifications, and cost estimate for all project components including diversion catch basins, gravity pipes, inflow filter, pumps, pressure pipes, effluent treatment system, irrigation system, instrumentation, electrical, and control system, and the two vertical cisterns (WaterSilos).

Task 4 – Permitting Support: Consultant will complete and submit the permit applications for the proposed vertical cisterns and provide technical support for the permitting of the project by the City of South Pasadena, and Los Angeles County Department of Public Health. Permit fees shall be paid by the City of South Pasadena. 9 - 13
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3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Shahriar Eftekharzadeh
SEITec, Inc.
25500 Hawthorne Blvd., Suite 1170
Torrance, CA 90505
Telephone: (310) 375-0342
[email protected]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:

Work shall be completed eight (8) weeks from execution of this task order.

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule set forth below. The total cost of this project is to be no more than Eighty Thousand and Two-Hundred Fifty-One Dollars ($80,251) based on the Fee Schedule set forth below. Payments shall be made on a percent complete basis, where a completed portion of a task, or the entirety of a completed task, shall be invoiced by the Consultant upon approval by the City, in accordance with the below costs.

Table 1 of 2: SEITec Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task
Project
Manager/
Technical
Lead
Senior
Engineer
Staff
Engineer CAD Admin
Assistant
Subconsultants
$193.88 $168.03 $90.48 $129.25 $77.25 (See Table 2) FEE 1 4 hrs - - - 8 hrs - $1,395.92
$775.52 $620.40
2 5 hrs 2 hrs 4 hrs 2 hrs
- $13,285.00 $15,210.88
$969.40 $336.06 $361.92 $258.50
3 66 hrs 28 hrs 112 hrs 196 hrs - - $52,967.68
$12,796.08 $4,704.84 $10,133.76 $25,333.00
4 12 hrs 6 hrs 44 hrs 26 hrs
- - $10,676.36
$2,326.56 $1,008.18 $3,981.12 $3,360.50
Total 87 hrs
$16,867.56
36 hrs
$6,049.08
160 hrs
$14,476.8
224 hrs
$28,952.00
8 hrs
$620.40 $13,285.00 $80,250.84
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Table 2 of 2: HAI Subconsultants Tasks and Assigned Personnel with Hourly Rates ($ / hr) TASK
Principal
Engineer
Principal
Geologist
Project
Manager
Senior
Geotechnic
al Engineer
Project
Engineer
Senior Staff
Engineer
Geotech
Drilling
Contractor $220.00 $220.00 $190.00 $170.00 $130.00 $115.00 FEE

2.a
Survey
2 hrs 2 hrs
- - - - - $880.00
$440.00 $440.00

2.b
Field
Work
- - - 8 hrs - 8 hrs$5,345.00 $7,625.00
$1,360.00 $920.00

2.c
Lab
Work &
Report
2 hrs 8 hrs
- - -
12 hrs
$1,200.00 $4,780.00
$440.00 $1,760.00 $1,380.00
Total 2 hrs
$880.00
10 hrs
$2,200.00 - 8 hrs
$1,360.00 - 20 hrs
$2,300.00 $80.00 $13,285.00
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By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________

Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney

Date:________________________
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ATTACHMENT 3
Master On-Call Professional Services Agreements with HDR Engineering, Inc. and SEITec, Inc.
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MASTER ON-CALL PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena / SEITec, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and SEITec, Inc. (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Stormwater, Flood Plain, and Hydrogeological Engineering Services.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Exhibit A. Specific scope of work for specific project assignments shall be identified through executed Task Orders, which shall incorporate by reference the terms of this Master Agreement.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
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3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Design Professional”: A Design Professional is any individual satisfying one or more of the following: (1) licensed as an architect pursuant to Business and Professions Code 5500 et seq., (2) licensed as a landscape architect pursuant to Business and Professions Code 5615 et seq., (3) licensed as a professional land surveyor pursuant to Business and Professions Code 8700 et seq., or (4) registered as a professional engineer pursuant to Business and Professions Code 6700 et seq.

3.5. “Commencement Date”: September 26, 2022.

3.6. “Termination Date”: June 30, 2025.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. IDENTIFICATION OF PROJECTS

5.1. When City determines a need exists for any of the services specified in Exhibit A to this Agreement, City and Contractor may execute a “Task Order” detailing the specific services needed, the applicable fees therefor in accordance with Exhibit B to this Agreement, and the time for completion of such services by Contractor. Each Task Order shall incorporate by reference the terms of this Agreement and shall be sequentially-identified. Contractor shall only perform services under this Agreement and be paid for work performed pursuant to a Task Order approved and executed by the City.

6. CONSULTANT’S DUTIES

6.1. Services. Consultant shall perform the services identified in the Task Order. City shall have the right to request, in writing, changes to the Task Order. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to the Task Order or this Agreement.

6.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

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6.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

6.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

6.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

6.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Task Order. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Shahriar Eftekharzadeh shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

6.8. Substitution of Personnel. Any persons named in the proposal or Task Order constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

6.9. Unauthorized Delay. Contractor shall complete all services associated with the Task Order within the time period specified therein, or within seven (7) work days after execution thereof if no time is specified, as directed by the Agreement Administrator.

6.10. Unforeseeable Delay. Contractor shall not be deemed in breach of this Agreement or any Task Order, and no forfeiture due to delay shall be made, because of any delays in DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 21
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the completion of a Task Order due to unforeseeable causes beyond the control and without the fault or negligence of Contractor provided Contractor requests from the Agreement Administrator an extension of time in writing. Unforeseeable causes of delay beyond the control of Contractor shall include acts of God, acts of a public enemy, acts of the government, acts of City, or acts of another contractor in the performance of a contract with City, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays of subcontractors due to such causes, or delays caused by failure of the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or negligence of Contractor or its agents, servants, employees, officers, subcontractors, directors, or of any party contracting to perform part of all of the Scope of Services or to supply any equipment or materials shall not be unforeseeable delays. Unforeseeable delays (those beyond Contractor’s control) shall not entitle Contractor to any additional compensation beyond the Maximum Amount. The sole recourse of Contractor shall be to seek an extension of time from the Agreement Administrator.

6.11. Defective Work. All work which is defective in its construction or deficient in any of the requirements set by City Reference Specifications shall be remedied or replaced by Contractor in an acceptable manner at its own expense. Defective work shall not entitle Contractor to any additional compensation beyond the Maximum Amount.

6.12. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

6.13. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

6.14. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

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7. SUBCONTRACTING

7.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

7.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

7.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein including any Task Order unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval. In any event, Contractor shall supervise all work subcontracted by Contractor in performing the Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work. The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to any Task Order. Contractor is obligated to ensure that any and all subcontractors performing any services shall be fully insured in all respects and to the same extent as set forth under Section 13, to City’s satisfaction.

7.4. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

7.5. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

8. COMPENSATION

8.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount stated in the specific Task Order issued for performance of work.

Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing in the Task Order. Task Orders over $25,000 shall not be effective unless approved by the City Council.

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8.2. Retention. City may retain up to 5% of each payment until project completion.

Contractor may at its own expense substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code 22300. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with City, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to City. Upon satisfactory completion of this Agreement, the securities shall be returned to Contractor.

8.3. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

8.4. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

8.5. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

8.6. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Task Order unless prior written approval is given by the City on a time-and-materials basis pursuant to a new or amended Task Order.

Consultant shall not undertake any such work without prior written approval of the City. A new or amended Task Order shall be in accordance with the fees identified in Exhibit B to this Agreement.

8.7. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

8.8. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

9. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 24
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“maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

10. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

11. RELATIONSHIP OF PARTIES

11.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

11.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

11.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

11.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

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12. INDEMNIFICATION

12.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

12.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

12.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

12.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

12.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

12.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

12.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

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12.9. Civil Code. For Design Professionals, the parties are aware of the provisions of Civil Code 2782.8 relating to the indemnification and the duty and the cost to defend a public agency by a Design Professional and agree that this Section 12 complies therewith.

13. INSURANCE

13.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

13.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include reference to the scope of work and this Master Agreement.  Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.
 City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

13.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
 General Liability:
 General Aggregate: $2,000,000
 Products Comp/Op Aggregate $2,000,000
 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
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 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

13.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

13.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

13.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

13.7. Professional Liability Insurance or Errors & Omissions Coverage. If the Contractor is performing any surveying, engineering, architectural, or other design work for the project, Contractor shall provide proof of Professional Liability insurance in the amounts described above. The deductible or self-insured retention may not exceed $50,000, unless written approval is granted by the City for another amount. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

13.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

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13.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

13.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

13.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

Phone: (626) 403-7230.

13.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

13.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

13.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

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13.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

13.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

14. MUTUAL COOPERATION

14.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

14.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

15. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 460-6392
Facsimile: (626) 403-7241
If to Consultant
Shahriar Eftekharzadeh
SEITec, Inc.
25500 Hawthorne Blvd., Suite 1170
Torrance, CA 90505
Telephone: (310) 375-0342
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With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

16. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

17. TERMINATION

17.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

17.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

17.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

17.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

18. INTERPRETATION OF AGREEMENT

18.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

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18.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

18.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

18.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

18.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

18.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

19. GENERAL PROVISIONS

19.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

19.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 32
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of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

19.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

19.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

19.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

19.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

19.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

19.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

19.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

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19.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

19.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

19.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
SEITec, Inc.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Desiree Jimenez, Chief City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Andrew Jared, City Attorney
Date:________________________
Shahriar Eftekharzadeh
Principal
9/26/2022
City Manager
City Manager
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11/8/2022
Armine Chaparyan
11/8/2022
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EXHIBIT A
“Scope of Services”
Consultant: SEITec, Inc.

Sub-Consultants: URBAN WATER GROUP, Inc.; CORNERSTONE STUDIES, Inc.; GREEN PARTNERS, Inc.; HUSHMAND ASSOCIATES, Inc.; SPIRO
LAND SURVEYING, Inc.; WABER CONSULTANTS Inc.; LEE AND
RO; PAUL HANSEN ENGINEERING, LLC; MGE ENGINEERING,
Inc.; ULTRSYSTEMS
Scope:

Stormwater, Flood Plain, and Hydrogeological Engineering Services a. Planning and design of water resources projects related but not limited to: the capture, retention and direct use of stormwater and surface water; groundwater recharge; multi-purpose watershed management facilities; low impact development (LID) measures; engineered wetlands for stormwater treatment; landscaping that utilizes native and other plant species for stormwater treatment and carbon sequestration; and stream and upland habitat creation and restoration.
b. Engineering assistance with construction, monitoring, and operations and maintenance.
c. Engineering assistance with National Pollutant Discharge Elimination System (NPDES) related programs.
d. Preparation of hydrology and hydraulic analysis and reports. e. Preparation of Water Quality Management Plans (WQMP), Stormwater Pollution Prevention Plans (SWPPP), or related NPDES documents/reports.

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EXHIBIT B
“Approved Fee Schedule”
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EXHIBIT C
TASK ORDER NO. [NUMBER]
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-###)
This Task Order No. [###] (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and [Consultant] ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated [DATE] by which the Consultant agreed to perform [SERVICE DESCRIPTION] services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:
[INSERT DESCRIPTION OF SPECIFIC WORK HERE OR INCLUDE
ATTACHMENT TO TASK ORDER]

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:
[INSERT NAME AND CONTACT INFORMATION OF CONSULTANT TASK ORDER ADMINISTRATOR]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:
[INSERT COMPLETION DATE OR SCHEDULE OF MILESTONES AS
ATTACHMENT]

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule, attached as Exhibit B to the Master Agreement. The total cost of this project is to be no more than [MAXIMUM AMOUNT], based on the rates in the Approved Fee Schedule in the Master Agreement, and the timing of such payment as stated in the Scope of Task Order.

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IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
“City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
[COMPANY]
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

Approved as to form:

By:__________________________________
Andrew Jared, City Attorney
Date:________________________
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MASTER ON-CALL PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena / HDR Engineering, Inc.)

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant:
− Structural Design Engineering Services
− Facility Design Engineering Services
− Landscape and Irrigation Design Services
− Traffic/Transportation Engineering Services
− Computer Aided Drafting (CAD) Design Services
− Program, Project & Grant Management Services
− Environmental Consulting and Document Services
− Sustainability, Electrical, Solar, and Energy Design and Assessment Services − Seismic and Structural Examination Services
− Stormwater, Flood Plain, and Hydrogeological Engineering Services − Biological Assessment Services
− Ecology Assessment Services
− Archaeological & Cultural Resources Services
− Real Property Appraisal / Right of Way Acquisition Services

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NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.5. “Commencement Date”: February 5, 2024.

3.6. “Termination Date”: June 30, 2025.

5. IDENTIFICATION OF PROJECTS

5.1. When City determines a need exists for any of the services specified in Exhibit A to this Agreement, City and Consultant may execute a “Task Order” detailing the specific services needed, the applicable fees therefor in accordance with Exhibit B to this 9 - 49
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Agreement, and the time for completion of such services by Consultant. Each Task Order shall incorporate by reference the terms of this Agreement and shall be sequentially-identified. Consultant shall only perform services under this Agreement and be paid for work performed pursuant to a Task Order approved and executed by the City.

6. CONSULTANT’S DUTIES

6.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

6.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Task Order. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Gene Bougdanos shall be Consultant’s project administrator and shall have direct responsibility for 9 - 50
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management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

6.9. Unauthorized Delay. Consultant shall complete all services associated with the Task Order within the time period specified therein, or within seven (7) work days after execution thereof if no time is specified, as directed by the Agreement Administrator.

6.10. Unforeseeable Delay. Consultant shall not be deemed in breach of this Agreement or any Task Order, and no forfeiture due to delay shall be made, because of any delays in the completion of a Task Order due to unforeseeable causes beyond the control and without the fault or negligence of Consultant provided Consultant requests from the Agreement Administrator an extension of time in writing. Unforeseeable causes of delay beyond the control of Consultant shall include acts of God, acts of a public enemy, acts of the government, acts of City, or acts of another consultant or contractor in the performance of a contract with City, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays of sub-consultants due to such causes, or delays caused by failure of the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or negligence of Consultant or its agents, servants, employees, officers, sub-consultants, directors, or of any party contracting to perform part of all of the Scope of Services or to supply any equipment or materials shall not be unforeseeable delays. Unforeseeable delays (those beyond Consultant’s control) shall not entitle Consultant to any additional compensation beyond the Maximum Amount. The sole recourse of Consultant shall be to seek an extension of time from the Agreement Administrator.

6.11. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

6.12. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any sub-consultant. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

6.13. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, 9 - 51
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from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7. SUBCONTRACTING

7.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

7.3. Subcontracting. Consultant shall not subcontract any portion of the performance contemplated and provided for herein including any Task Order unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval. In any event, Consultant shall supervise all work subcontracted by Consultant in performing the Services and shall be responsible for all work performed by a sub-consultant as if Consultant itself had performed such work. The subcontracting of any work shall not relieve Consultant from any of its obligations under this Agreement with respect to any Task Order. Consultant is obligated to ensure that any and all sub-consultants performing any services shall be fully insured in all respects and to the same extent as set forth under Section 13, to City’s satisfaction.

7.4. Identification in Fee Schedule. All sub-consultants shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

7.5. Compensation for Sub-consultants. City shall pay Consultant for work performed by its sub-consultants, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all sub-consultants performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any sub-consultants. 9 - 52
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8. COMPENSATION

8.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges. City will pay all undisputed amounts within 30 days following receipt of Consultant’s invoices, unless otherwise stated in the specific task order.

8.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

8.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

8.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Task Order unless prior written approval is given by the City on a time-and-materials basis pursuant to a new or amended Task Order.

Consultant shall not undertake any such work without prior written approval of the City. A new or amended Task Order shall be in accordance with the fees identified in Exhibit B to this Agreement.

8.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

8.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount. 9 - 53
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9. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

11. RELATIONSHIP OF PARTIES

11.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

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11.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractor, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

12. INDEMNIFICATION

12.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or sub-consultants, or anyone directly or indirectly employed by either Consultant or its sub-consultants, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

12.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

12.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole negligence, active negligence or willful misconduct of the City.

12.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel reasonably approved by City, expert fees and all other costs and fees of litigation.

12.5. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12.6. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

12.7. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s 9 - 55
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indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

13. INSURANCE

13.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, sub-consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

13.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include reference to the scope of work and this Master Agreement. • Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a redacted copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

13.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per claim, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
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• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

13.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

13.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

13.7. Professional Liability Insurance or Errors & Omissions Coverage. If the Consultant is performing any surveying, engineering, architectural, or other design work for the project, Consultant shall provide proof of Professional Liability insurance in the amounts described above. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

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13.11. Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

Phone: (626) 403-7230.

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14. MUTUAL COOPERATION

If to City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
If to Consultant
Gene Bougdanos, PE
HDR, Inc.
350 S. Grand Avenue, Suite 2900
Los Angeles, CA 90071
Telephone: (213) 239-5800
Facsimile: (231) 239-5801
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With courtesy copy to:

Roxanne Diaz, Esq.

South Pasadena City Attorney
Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, CA 90071
Telephone: (213) 626-8484
Facsimile: (213) 626-0078

16. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

17. TERMINATION

17.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

17.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

18. INTERPRETATION OF AGREEMENT

18.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
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19. GENERAL PROVISIONS

19.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage 9 - 61
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fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultant to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

19.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

19.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

19.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

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By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney
Date:________________________
Thomas T. Kim, PE
Sr. Vice President
March 5, 2024
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EXHIBIT A
“Scope of Services”
Consultant: HDR Engineering, Inc.

Sub-Consultants: A/E Tech LLC; Arroyo Irrigation; Environmental Review Partners; Integra Realty Resources; PaleoWest; Wagner Engineering & Survey Scope:

Civil Design Engineering Services
a. Perform civil engineering services signed and stamped by a registered Professional Civil Engineer in the State of California, for the stated services on an “on-call as needed” basis for various civil engineering projects in the public right-of-way such as street, water, sewer, storm drain, streetlight, buildings and facilities, parks or other projects as assigned by the City.
b. Perform design work for repair, rehabilitation, or other related street improvements, including plan preparation, geometric design, drainage design, pavement delineation, surveying, stormwater pollution prevention plan (SWPPP), and signage and striping plans for street, highways, minor structures, and other public infrastructure. c. Provide design services for City projects to prepare plans and specifications for City projects, including but not limited to streets, buildings and facilities, trails, landscaping, park design, traffic signal installations or modifications, water systems, storm drain and sewer improvements, upgrades, modifications, extensions, repair or rehabilitation, and other related improvements.
d. Prepare project technical provisions and detailed cost estimates. e. Provide engineering support services construction assistance.

Structural Design Engineering Services
a. Structural engineering design services include bridges, walls, storm drains, and other Public Works structural facilities, where seismic analysis, structural calculations, design, plan, evaluation of structural components and structural systems to ensure the safety and comfort of users or occupants is conducted.
b. Consultant must be registered in the State of California as a professional structural engineer for work requiring a structural engineer’s seal, and provide experienced personnel, equipment and facilities to perform tasks. Civil engineers registered in the State of California may perform structural engineering work allowed by the California Business and Professions Code.
c. Assess structural stability and load bearing capacity of existing structures including areas proposed to be modified or used for additional loads.
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d. Provide structural design for new structures or modifications of existing structures. e. Provide alternative structural layouts or options that can be applied to project requirements. f. Provide technical memorandum on assessment of structures. g. Provide complex structural analyses using computer programs for complex projects. h. Provide technical specifications for selection of materials and methods. i. Provide seismic and wind design review of existing structures. j. Provide detail design of concrete slabs, retaining wall, foundations, floor plans, roofing and framing plans, and pipe and equipment support and anchorage, for operation, maintenance, and administrative facilities.
k. Participate in peer review and value engineering of structural design completed by other consultants.
l. Prepare construction cost estimates.
m. Provide structural engineering support during bidding and construction of projects. n. Provide record drawings.

Facility Design Engineering Services
a. Perform mechanical, electrical, plumbing, and architectural engineering design services signed and stamped by a qualified registered Professional Engineer, including design for repair, remodeling, or upgrading City’s facilities such as Library, Senior Center, Police Station, Fire Station, Recreation/Community Service Buildings, Corporate Yards, City Hall, Parks, or other facilities per City request in compliance with current applicable building codes:
i. Mechanical engineering design services include HVAC system, heating, cooling, ventilation, smoke control and exhaust system. ii. Electrical engineering design services include solar power, power supplies, distribution, conduit/wiring, back-up generators, batteries, electric vehicle chargers, switches, transformers, appliances, lighting, fire alarms, signal systems, arc flash studies, electrical calculations for short circuits, voltage drop, etc.
iii. Plumbing engineering design services include hot and cold water systems, water heaters, fire suppression systems, and wastewater systems. iv. Architectural engineering design services include the comprehensive evaluation of structural, electrical, mechanical, lighting, acoustics and fire protection systems, including, site constraints and development requirements, design and planning considerations, concept solution, project budget, project schedule, and delivery constraints for interior building modifications and existing building rehabilitation.
b. Design services include: performing concept and feasibility studies of project alternatives; preparing preliminary design reports; preparing plans, specifications, estimates (opinions 9 - 65
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of construction cost) and other design related documents; providing drafting and computer aided drafting support; preparing and processing permit applications for building, various regulatory, and environmental permits.; performing record drawing, utility, or other searches; performing field investigations; performing engineering design services; reviewing and recommending award of construction contracts; utility coordination; providing design services during construction, including periodic site visits, review of shop drawings, and preparing responses to contractor’s requests for information (RFIs), preparing record (“as built”) drawings; and attending project or coordination meetings as necessary.

Landscape and Irrigation Design Services
a. Perform landscape design services including planting, irrigation and hardscape design and cost estimation, inspection, and project management, as well as synthetic turf design, along streets, highways, public parks, and recreation areas, in accordance with City's Water Efficiency/Conservation ordinances and other applicable laws.

Traffic/Transportation Engineering Services
a. Provide consulting services related to parking management, traffic counts, traffic modeling, signal timing, development and review of traffic studies, development and review of traffic impact analysis reports (utilizing City’s traffic impact analysis methodology), and preparation of reports and/or scopes of work. b. Provide consulting services related to development and review of level of service (LOS) analyses and vehicle miles traveled (VMT) analyses.
c. Provide consulting services related to engineering studies of traffic conditions, pedestrian characteristics, and physical characteristics related to the installation of a traffic control signals or other traffic/pedestrian devices.
d. Provide traffic engineering and transportation design support for the preparation of preliminary and final plans and specifications for all types of traffic and intelligent transportation system (ITS) projects, signed and stamped by a registered Professional Traffic Engineer or Civil Engineer in the State of California, including but not limited to:
traffic signals (LED displays, mast arm designs, etc.), vehicle detection system (video, loop, microwave, radar, ultrasonic, etc.), interconnect systems (hardware, phone, cellular phone, spread spectrum, radio, etc.), pavement markings (tape, thermoplastic, water based, etc.), sign and sign support systems (wood, metal and composite systems), intelligent transportation systems devices (variable message boards, closed circuit television, fiber optics and other communications media etc.), intersection designs (simple lane additions, signalizations, continuous flow intersections, diverging diamonds, and round-a-bouts), preliminary surveys for designs, sign layouts, guardrail designs, roadway re-striping and roadway design, calculation of quantities and estimates for plans, fiber optic networking drawings and fiber optics splicing plans, ITS Network plans for interconnection to Traffic Management Centers, and ITS Network Support Plans.
e. Prepare construction and maintenance related signing plans and schedules. 9 - 66
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f. Conduct accident analyses needed for consideration of safety measures in the designs and planning of transportation projects.
g. Perform individual signal timing plans, corridor signal timing progression plans and optimization plans.
h. Provide miscellaneous services regarding traffic operations to assist with the City’s day to day operations, including advisement and recommendations on traffic and transportation related matters.
i. Develop conceptual phased construction plans considering geometric design, capacity analysis, construction signing, temporary guide signing, temporary pavement markings, temporary signal design, and optimization of traffic flow. j. Prepare freeway guide signing plans consistent with the Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) and the City’s policies. Prepare sign bridge plans, specialized sign support details, sign plans and sign layouts. k. Provide railroad crossing design and coordination services. l. Provide technical assistance and reports related to traffic engineering and ITS issues, including assisting the City in procuring ITS telecommunications/network related hardware, software and pertinent materials.
m. Develop plans and specifications for City ITS and telecommunications/network related projects or tasks including developing network, software and hardware design and procurement, fiber assignments, fiber design and all pertinent studies, reports, drawings, diagrams, specifications, and manuals both in hard and electronic formats. n. Provide corridor-planning analysis for future fiber optic backbone implementations including determining future node points for ITS elements, number of fiber strands required for future implementations, and best practices to facilitate private/public partnerships to build the fiber backbone.
o. Train City personnel on use of specialized traffic, transportation engineering and telecommunications/network related software in addition to any training requested. p. Provide structural inspection and report of Traffic Signal poles and mast arms, ITS structures and sign structures.
q. Provide construction management, inspection and completion of appropriate City documents as required, including ITS construction and field management. r. Conduct traffic signal and traffic device needs studies and develop reports, related to speed, progression, congestion, incidents, removal of vehicles, etc. s. Conduct vehicular and pedestrian/bicyclist traffic volume count studies and develop reports as needed for design and operations analysis.
t. Collect, analyze, and summarize transportation related field observations and data from reporting sources, including but not limited to City collision/incident data, California Statewide Integrated Traffic Records System (SWITRS), etc. u. Conduct traffic signal warrant analyses and develop reports. v. Provide technical support and training on various travel demand and traffic operations 9 - 67
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models including, but not limited to VISSIM, CORSIM, SYNCHRO, and HCS. w. Provide Active Transportation Program consulting and design services that promote pedestrian, biking/cycling, and transit travel, placemaking, sustainability, community economic benefits, and promote healthy lifestyles.
x. Provide transportation modeling services, including level of service (LOS), vehicle miles traveled (VMT), and other progressive modeling techniques. y. Provide consulting service on street and transportation design, transportation networks, placemaking, modeling, transit, and other transportation related concepts. z. Provide traffic and transportation public engagement and outreach services. Attend meetings as instructed, prepare visual aids for meetings as needed, and prepare letters of correspondence and meeting minutes.

Computer Aided Drafting (CAD) Design Services
a. Develop concept designs.
b. Prepare construction documents including plans, specifications, and estimates. c. Assist with required state and federal documentation for design work associated with state or federal funded construction projects.
d. Provide plan check and/or peer review per City standard details and specifications. e. Prepare project drawings in CAD.
f. Provide constructability reviews.
g. Provide construction services.
h. Anticipated project types include, but not limited: street improvement projects, bike and pedestrian facilities (bike lanes, pedestrian paths, multipurpose trails), preliminary engineering in support of grant applications, traffic related projects including traffic signal design, signage and marking, MUTCD compliance, street light design, drainage Improvement projects: alternate drainage, reclaimed water pipeline, recycled water related planning and design, etc., intersection modifications, and sidewalk improvement projects (ADA compliance).

Program, Project& Grant Management Services
a. Assist City staff in scoping, developing, and scheduling capital projects. b. Assist City staff in selecting design consultants using the City’s quality based selection process.
c. Assist City in completing procurement requirements in accordance with City policies and procedures, as well as local, state, and federal regulations. d. Manage the City’s design consultants including but not limited to: providing coordination with Public Works staff, other City departments, agencies, utilities and community as required, monitoring budget and schedule, conducting community outreach as required, 9 - 68
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and serving as the City’s project manager in all aspects of the design process. e. Perform constructability reviews.
f. Coordinate the preparation of final plans specifications, cost estimate and bid package. g. Attend City Council and Commission meetings.
h. Attend staff and community meetings.
i. Analyze City's needs and prepare short and long-term CIP recommendations. j. Review and comment on planning programs and land development controls. k. Recommend regulations and ordinances pertaining to engineering matters. l. Provide advice and recommendations regarding public works activities. m. Advise the City as to funding availabilities and, when directed, initiate and prepare funding applications.
n. Assist in the preparation of the City's operational budget and Capital Improvement Program (CIP) projects budget.
o. Provide engineering support services under the direction of the City's Director of Public Works/City Engineer.
p. Coordinate with other agencies, the public, and utility companies on engineering matters. q. Provide grant administration coordination with the awarding agency, ensuring compliance with grant requirements, preparing final reports, and participating in audits, if required. r. Provide benefit-cost ratio input data, calculations, spreadsheets, workbooks, outputs, and analyses of results to support local, state, and federal grant applications, including but not limited to funding sources from: Federal Emergency Management Agency (FEMA), U.S.

Department of Transportation (DOT), Infrastructure for Rebuilding America (INFRA), CA Senate Bill 1 (SB1), Local Partnership Program (LPP), Trade Corridor Enhancement Program (TCEP), Active Transportation Program (ATP), Rebuilding American Infrastructure with Sustainability and Equity (RAISE), Highway Safety Improvement Program (HSIP), Bicycle Transportation Account (BTA), Community Development Block Grant (CDBG), Mobile Source Reduction Committee (MSRC), Los Angeles County Metropolitan Transportation Authority (LACMTA), Metropolitan Water Distrcit (MWD), and San Gabriel Valley Council of Governments (SGVCOG). s. Provide grant writing and management support services, including, but not limited to:
reviewing existing program materials, meeting with City staff, understanding City’s goals, services, plans, and needs, researching and identify funding sources matching the needs of the City, developing funding strategies and prioritized solicitation schedules, reviewing grant application guidelines, managing grant application process, preparing financial and project performance reports to satisfy grant program requirements, and providing guidance and advice to staff on grant laws and requirements.
t. Author and submit grant applications, and provide other grant administration and management tasks as required by the City.
u. Review, prepare and monitor funding reimbursement requests for assigned agreements, 9 - 69
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and prepare close out reports and grant audit files as requested. v. Provide consulting services and support associated with Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Procedures (LPPs). w. Provide consulting and advisement services on state and federal prevailing wage regulations and requirements and regulations associated with Equal Employment Opportunity, Affirmative Action, Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), and Section 3 Programs.
x. Perform Disadvantage Business Enterprise (DBE) calculations and reporting.

Environmental Consulting and Document Services
a. Provide consulting and document development services for environmental feasibility studies, CEQA & NEPA documents, development applications, mitigation monitoring preparation and compliance.
b. Provide agency coordination, team management, quality assurance reviews, and public engagement and outreach.
c. Provide complete environmental planning and document preparation in accordance with CEQA and NEPA requirements, special studies such as but not limited to noise, socioeconomic, biological, cultural, air quality, Phase I site assessments, hazardous waste, archaeological, historical, and tribal consultation, as needed on a project specific basis as required by the City and/or Caltrans. Typical project to include CIP projects, road widening, new construction, rehabilitation projects, storm drain, signal installations, reservoirs, booster stations, projects in Caltrans right-of-way, and water and sewer installations.
d. Provide environmental document development services including but not limited to preparation of: maps for environmental evaluation, public and agency scoping, noise studies, noise abatement reports, air quality studies and reports, initial site assessments, natural environmental study reports, cultural resource studies, potential effect identification reports, Native American consultation reports, visual/aesthetic evaluation reports, community impacts assessment reports, climate change analysis/assessment reports, cumulative impacts analysis reports, location hydraulic/flood plain reports, paleontology studies, draft environmental documents, responses to review comments, final environmental documents, and environmental commitments records.

Sustainability, Electrical, Solar, and Energy Design and Assessment Services d. Provide consulting services on outside, street, and area lighting retrofit or replacement. e. Provide consulting services on open standards wireless platform and applications to control, dim, monitor, and help maintain street lighting LED retrofit investments, and enable a platform for future City applications such as parking, automated meter reading, charging stations, traffic, etc.
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j. Provide consulting services on electrical vehicle (EV) and EV charging solutions, including, but not limited to, use and site assessment, rebate and financial planning, owner agreements, EV purchase and use, EV supply equipment (EVSE) purchase and installation. k. Provide consulting services on EV charging infrastructure design, equipment selection, installation, construction, operation, maintenance, network infrastructure, equipment applications, mobile applications, payment gateways, administration, power management, energy rate requirements and selection, station management, customer management, site management, driver management, radio-frequency identification (RFID) fob management, access control roles, pricing management, and EV fleet management. m. Analyze potential load impacts from EV charging, and provide recommendations. n. Develop solar modeling and rendering using a software (e.g. Helioscope), and build energy model to test and evaluate scenarios, pricing, storage amounts, and rate options. o. Provide site assessment services verifying solar array, meter, and backup battery storage locations, assessing shading construction impacts, switchgear and other solar, electrical and/or battery backup equipment.
u. Prepare reports, present findings and address questions for City and at public meetings.

Seismic and Structural Examination Services
a. Conducted by a Structural Engineer licensed by the State of California. b. Provide detailed analysis accompanied by calculations, and an evaluation of mitigating alternatives.
c. Provide detailed structural and seismic analysis, based on the collected documentation, examination findings, geotechnical evaluation, demand and capacity calculations, and any other reviewed or collected data and information.
d. Provide analysis including a conclusive evaluation of repair, rehabilitation, and replacement alternatives for subject structure including inspected internal and external components, as well as alternative prioritization and recommendations (considering a short-term, mid-term, and long-term asset improvement life cycle). e. Perform supporting structural and seismic design and capacity calculations. f. Perform load to capacity calculations.

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South Pasadena City CouncilMarch 20, 2024

South Pasadena City Council
March 20, 2024