Non Department Budget ‐ 4000
Account Number Description FY 20 Actual FY 21 Acutal FY 22 Estimated FY 23 Proposed 00 Administration 146,456 ‐ (4,009) ‐ 582 Internal Service Garage Fund
40 Non Departmental
582‐40‐10‐29‐40 Depreciation Expense 139,030 ‐ 131,034 ‐ 29 Transfers 139,030 ‐ 131,034 ‐ 10 Administration 139,030 ‐ 131,034 ‐ 592 Equipment Replacement Fund
40 Non Departmental
592‐40‐00‐21‐45 Other Contract Services ‐ ‐ ‐ 204,000 21 Services ‐ ‐ ‐ 204,000 592‐40‐00‐22‐12 Computer Equipment ‐ ‐ 20,724 27,418 22 Supplies ‐ ‐ 20,724 27,418 592‐40‐00‐29‐99 Transfer to other Funds ‐ ‐ 100,000 ‐ 29 Transfers ‐ ‐ 100,000 ‐ 00 Administration ‐ 100,000 20,724 231,418 700 Flood Control Capital
40 Non Departmental
700‐40‐00‐29‐99 Transfer to other Funds 33,908 ‐ 36,473 ‐ 29 Transfers 33,908 ‐ 36,473 ‐ 00 Administration 33,908 ‐ 36,473 ‐ 713 Civic Impact
40 Non Departmental
713‐40‐00‐21‐30 Professional Contracts 25,731 ‐ ‐ 3,770 21 Services 25,731 ‐ ‐ 3,770 00 Administration 25,731 ‐ ‐ 3,770 733 Capital Project Planning
40 Non Departmental
733‐40‐00‐29‐99 Transfer to other Funds ‐ ‐ 530,000 ‐ 29 Transfers ‐ ‐ 530,000 ‐ 00 Administration ‐ ‐ 530,000 ‐ 734 Park Impact
40 Non Departmental
734‐40‐00‐29‐99 Transfer to other Funds 405,545 53,082 514,659 515,659 29 Transfers 405,545 53,082 514,659 515,659 00 Administration 405,545 53,082 514,659 515,659 740 Traffic Mitigation Impact
Agenda Item #10.1.
Non Department Budget ‐ 4000
Account Number Description FY 20 Actual FY 21 Acutal FY 22 Estimated FY 23 Proposed 40 Non Departmental
740‐40‐00‐29‐99 Transfer to other Funds ‐ 41,711 873,610 873,610 29 Transfers ‐ 41,711 873,610 873,610 00 Administration ‐ 41,711 873,610 873,610 741 Street Capital Improvement
40 Non Departmental
741‐40‐00‐29‐99 Transfer to other Funds 326,279 ‐ ‐ ‐ 29 Transfers 326,279 ‐ ‐ ‐ 00 Administration 326,279 ‐ ‐ ‐ 751 Affordable Housing
40 Non Departmental
751‐40‐00‐21‐45 Other Contract Servcies ‐ ‐ 405 ‐ 21 Services ‐ ‐ 405 ‐ 751‐40‐00‐24‐05 Contributions ‐ ‐ ‐ 25,000 751‐40‐00‐24‐10 Turley Flats Contribution ‐ ‐ 185,884 ‐ 751‐40‐00‐24‐11 Brenkle Court 316,884 ‐ ‐ ‐ 751‐40‐00‐24‐12 963 Pope Street OTSH ‐ ‐ 1,400,000 ‐ 751‐40‐00‐24‐13 963 Pope Street OTSH ‐ ‐ 160 ‐ 24 Taxes, Insurances & Contributions 316,884 1,586,044 ‐ 25,000 00 Administration 316,884 1,586,448 ‐ 25,000 763 Water Capital Project
40 Non Departmental
763‐40‐00‐29‐99 Transfer to other Funds ‐ ‐ 8,144,570 ‐ 29 Transfers ‐ ‐ 8,144,570 ‐ 00 Administration ‐ ‐ 8,144,570 ‐ 764 Water Impact
40 Non Departmental
764‐40‐00‐29‐99 Transfer to other Funds ‐ ‐ ‐ 210,144 29 Transfers ‐ ‐ ‐ 210,144 00 Administration ‐ ‐ ‐ 210,144 774‐40‐00‐29‐99 Transfer to other Funds ‐ ‐ 709,677 677,260 29 Transfers ‐ ‐ 709,677 677,260 00 Administration ‐ ‐ 709,677 677,260 890 General Fixed Assets
40 Non Departmental
890‐40‐00‐29‐20 Fixed Asset Adjustments 11 ‐ ‐ ‐ 29 Transfers 11 ‐ ‐ ‐ Agenda Item #10.1.
Non Department Budget ‐ 4000
Account Number Description FY 20 Actual FY 21 Acutal FY 22 Estimated FY 23 Proposed 00 Administration 11 ‐ ‐ ‐ 890‐40‐10‐29‐40 Depreciation Expense 1,221,174 ‐ ‐ ‐ 29 Transfers 1,221,174 ‐ ‐ ‐ 10 SB2 Planning Grant 1,221,174 ‐ ‐ ‐ Grand Total 8,447,648 15,585,373 8,600,723 9,639,569 Agenda Item #10.1.
Description Object
Code
Total
Budgeted
PERS Unfunded Liability 2047 101 561 571
Additional Payment 269,243 54,996 36,395 360,634 TOTAL ‐ PERS Unfunded Liability 2047 $ 269,243 $ 54,996 $ 36,395 $ 360,634 Equipment Lease 2127 101 561 571
Copiers 11,500 8,400 8,400 28,300 TOTAL ‐ Equipment Lease 2127 $ 11,500 $ 8,400 $ 8,400 $ 28,300 Professional Contracts 2130 101 561 571
Climate Action Plan Update 15,000 15,000 TOTAL ‐ Professional Contracts 2130 $ 15,000 $ ‐ $ ‐ $ 15,000 Professional Fees 2140 101 561 571
Fingerprinting ‐ reimbursed 8,000 ‐ ‐ 8,000 TOTAL ‐ Professional Fees 2140 $ 8,000 $ ‐ $ ‐ $ 8,000 Other Contract Services 2145 101 561 571
Napa County ITS (GIS) 1,700 1,700 1,700 5,100 Animal Control 7,000 7,000
NVTA ‐ JPA Membership 9,966 9,966 Fair Housing Napa Valley 13,000 13,000 Fair Housing Napa Valley ‐ Annual
Presentation 1,500 1,500
Maintenance Wide Format Multi‐Function
Unit 580 580 580 1,740 Miscellaneous Contracts 72,555 ‐ ‐ 72,555 Business Recovery 50,000 50,000
Napa Valley College Tenant
Improvements 1,100,000 ‐ ‐ 1,100,000 Vegetation Management 35,000 ‐ ‐ 35,000 TOTAL ‐ Other Contract Services 2145 $ 1,291,301 $ 2,280 $ 2,280 $ 1,295,861 Facility Rentals 2152 101 561 571
Vintage Hall 15,000 ‐ ‐ 15,000 Napa Valley College 226,000 ‐ ‐ 226,000 TOTAL ‐ Facility Rentals 2153 $ 241,000 $ ‐ $ ‐ $ 241,000 Memberships & Publications 2153 101 561 571
BMI 600 ‐ ‐ 600 ABAG 2,300 ‐ ‐ 2,300 TOTAL ‐ Memberships & Publications 2153 $ 2,900 $ ‐ $ ‐ $ 2,900 NON‐DEPARTMENTAL ‐ 4000
EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Agenda Item #10.1.
Description Object
Code
Total
Budgeted
NON‐DEPARTMENTAL ‐ 4000
EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Copies 2207 101 561 571
Administration (includes large format) 6,500 3,500 3,500 13,500 TOTAL ‐ Copies 2207 $ 6,500 $ 3,500 $ 3,500 $ 13,500 Special Department Supplies 2215 101 561 571
Misc. Supplies 750 750 750 2,250 TOTAL ‐ Special Department Supplies 2215 $ 750 $ 750 $ 750 $ 2,250 Contributions 2405 101 561 571
Housing Authority (Housing Services) 56,050 ‐ ‐ 56,050 NVTA (Fare Box Match) 35,000 ‐ ‐ 35,000 LAFCO 21,293 ‐ ‐ 21,293 Leadership Napa Valley 1,000 ‐ ‐ 1,000 CARES Programs 75,000 ‐ ‐ 75,000 Leak Adjustment Programs 15,000 15,000 Upper Valley Waste Management 5,000 ‐ ‐ 5,000 TOTAL ‐ Contributions 2405 $ 208,343 $ ‐ $ ‐ $ 208,343 REMIF/Block Party Insurance 2445 101 561 571
General Liability Insurance 161,746 82,319 82,319 326,384 Property 68,894 22,439 22,439 113,772 Auto 8,314 5,060 5,060 18,434 Pollution 766 488 488 1,742 Safety 4,385 2,669 2,669 9,723 Cyber 6,352 4,042 4,042 14,436 Contract Fire Services Surcharge 1,370 ‐ ‐ 1,370 Difference In Condition (Earthquake and
Flood) 34,270 21,276 21,276 75,986 Difference In Condition (OSIP) 5,433 2,212 2,212 9,857 High Flood Zone Deductible 2,427 384 384 3,195 DOT Random Drug and Alcohol Testing 329 200 200 729 Boiler, Fire, Fraud 10,415 6,339 6,339 23,093 Workers Comp Deductible 6,600 4,200 4,200 15,000 Liability Deductibles 13,200 8,400 8,400 30,000 Employee Assistance Plan (EAP) 3,940 ‐ ‐ 3,940 WC Assessment 22,113 14,072 14,072 50,257 Liability Assessment 10,518 6,694 6,694 23,906 Flood Insurance (Wright) 605 583 583 1,771 TOTAL ‐ REMIF/Block Party Insurance 2445 $ 361,677 $ 181,377 $ 181,377 $ 723,595 Agenda Item #10.1.
Description Object
Code
Total
Budgeted
NON‐DEPARTMENTAL ‐ 4000
EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Transfer to Other Funds 2999 101 561 571
Streets Fund 741 ‐ Measure T Class 1
Trails 6.67% 85,000 85,000
Fourth of July ‐ Fund 288 40,000 ‐ ‐ 40,000 Transfer to Equipment Replacement 458,000 ‐ ‐ 458,000 Transfer to Civic CIP ‐ HMGP Defensible
Space Match 40,750 ‐ ‐ 40,750 Streets Fund 741 ‐ Oak Ave & College
Ave Interim Street Improvements 50,000 50,000 Streets Fund 741 ‐ Measure T MOE 379,189 ‐ ‐ 379,189 TOTAL ‐ Transfers to Other Funds 2999 $ 1,052,939 $ ‐ $ ‐ $ 1,052,939 PEG Access Costs 6100 101 561 571
PEG Pass Through from Comcast 35,000 ‐ ‐ $ 35,000 City Council/Planning Commission Regular
Meetings 30,000 ‐ ‐ $ 30,000 TOTAL ‐ PEG Access Costs $ 65,000 $ ‐ $ ‐ $ 65,000 Retire Principal (4045) 2505 101
Street Sweeper 59,704 59,704
TOTAL ‐ Retire Principal 2505 $ 59,704 $ ‐ $ ‐ $ 59,704 Interest Expense (4045) 2515 101
Street Sweeper 3,473 3,473
TOTAL ‐ Interest Expense 2515 $ 3,473 $ ‐ $ ‐ $ 3,473 Professional Fees (4045) 2140 561
‐ 10,000 ‐ 10,000 TOTAL ‐ Professional Fees 2140 $ ‐ $ 10,000 $ ‐ $ 10,000 Retire Principal (4045) 2505 561
Chase ‐ Water 2006A Refunding ‐ 413,100 ‐ 413,100 Water/Wastewater Bond 2012B ‐ 266,087 ‐ 266,087 TOTAL ‐ Retire Principal 2505 $ ‐ $ 679,187 $ ‐ $ 679,187 Interest Expense (4045) 2515 561
Chase ‐ Water 2006A Refunding ‐ 116,353 ‐ 116,353 Water/Wastewater Bond 2012B ‐ 144,430 ‐ 144,430 TOTAL ‐ Interest Expense 2515 $ ‐ $ 260,783 $ ‐ $ 260,783 101 ‐ General Fund Debt Service (4045)
561 ‐ Water Debt Service (4045)
Agenda Item #10.1.
Description Object
Code
Total
Budgeted
NON‐DEPARTMENTAL ‐ 4000
EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Professional Fees (4045) 2140 571
‐ ‐ 5,000 5,000
TOTAL ‐ Professional Fees 2140 $ ‐ $ ‐ $ 5,000 $ 5,000 Retire Principal (4045) 2505 571
Wastewater Revenue Bond 2005B ‐ ‐ 95,000 95,000 Water/Wastewater Bond 2012B ‐ ‐ 73,913 73,913 TOTAL ‐ Retire Principal 2505 $ ‐ $ ‐ $ 168,913 $ 168,913 Interest Expense (4045) 2515 571
Wastewater Revenue Bond 2005B ‐ ‐ 43,014 43,014 Water/Wastewater Bond 2012B ‐ ‐ 40,120 40,120 TOTAL ‐ Interest Expense 2515 $ ‐ $ ‐ $ 83,134 $ 83,134 571 ‐ Waste Water Debt Service (4045)
Agenda Item #10.1.
Library
Agenda Item #10.1.
Library Director
Senior Librarian
Part-Time Library Assistant
(8)
Volunteers (20 +/-)
Organizational Chart
Library
Library Associate* Librarian*
Senior Library
Associate (2)
*One FTE Position has been frozen for FY2022-23
Agenda Item #10.1.
Library (4600)
Budget 2022-23
Purpose
Recognized as one of the best libraries in the country, we are a resource for people in their daily lives as they grow, learn, and challenge themselves at every single stage of life and personal development.
We strive to provide resources, space, and opportunities for civic engagement, as well as gateways to education, learning experiences, and enrichment. Our goal is to maintain and continue to achieve the best in library services by managing our resources wisely, preparing for the future, and being responsive to the changing landscape of the community we serve.
FY19/20 FY20/21 FY21/22
0 25,000 50,000 75,000 100,000 125,000
Physical Checkouts
Digital Checkouts
Visitors
Programs
Volunteer Hours
Agenda Item #10.1.
Be a resource for community members in their daily lives as they grow, learn, and challenge themselves at every stage of life and personal development.
Strive to provide resources, space, and opportunities for civic engagement as well as gateways to education, learning experiences, and enrichment.
Maintain and continue to deliver the best in library service by managing our resources wisely, preparing for the future, and being responsive to the challenging needs of the community we serve.
Library Department Goals
Library (4600)
Budget 2022-23
Expanded the reach of the Library’s outside WiFi.
Became a virtual library during COVID closure with increased e-resources and virtual programing (including story times, reading challenges, lectures, and cooking demonstrations).
Implemented curbside service and then transitioned to being open safely again to the Public, first on an appointment-only basis.
Implemented a craft kit program which provided 26 different kits (a total of 1275 kits).
Library Accomplishments
Agenda Item #10.1.
Library
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 994,165 948,576 1,019,271 934,708 218 Public Library Foundation ‐ ‐ 1,288 1,300 219 CLSA State Library Grant ‐ ‐ 1,350 1,350 380 Friends and Foundation 128,740 108,738 148,435 144,288 382 Martin Estate Trust ‐ 650 700 700 384 Tweed Trust 31,756 35,896 50,000 50,000 Grand Total 1,154,661 1,093,860 1,221,044 1,132,346 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 46 Library
20 Salaries & Benefits 876,117 818,119 846,818 768,746 21 Services 153,524 163,843 204,710 205,300 22 Supplies 110,591 92,885 147,752 137,100 23 Maintenance 2,932 7,626 8,300 8,300 24 Taxes, Insurances & Contributions 11,496 11,387 12,176 11,600 26 Capital ‐ ‐ 1,288 1,300 Grand Total 1,154,661 1,093,860 1,221,044 1,132,346 68%
18%
12%
1% 1%
0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Agenda Item #10.1.
Library Budget ‐ 4600
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
46 Library
101‐46‐00‐20‐10 Salary‐Regular 498,916 419,038 421,844 395,004 101‐46‐00‐20‐20 Temp/Part Time 25,782 38,152 46,854 49,659 101‐46‐00‐20‐30 Overtime 735 ‐ 493 ‐ 101‐46‐00‐20‐37 Holiday Pay 761 953 2,387 2,526 101‐46‐00‐20‐40 FICA/Medicare 40,072 34,289 35,341 33,387 101‐46‐00‐20‐45 Employer PERS 40,347 34,758 35,853 34,508 101‐46‐00‐20‐47 PERS Unfunded Liability 64,674 71,967 71,086 51,577 101‐46‐00‐20‐55 Health Insurance 123,378 120,121 123,891 95,530 101‐46‐00‐20‐61 Workers Comp 5,866 31,333 31,780 26,893 101‐46‐00‐20‐65 SDI 4,812 4,331 4,716 3,913 101‐46‐00‐20‐75 Deferred Comp 5,168 4,775 8,471 6,961 101‐46‐00‐20‐85 Auto Allowance 2,400 2,400 2,400 2,400 101‐46‐00‐20‐96 Education Reimbursement 418 ‐ ‐ ‐ 20 Salaries & Benefits 813,328 762,608 784,622 702,358 101‐46‐00‐21‐10 Communications 9,201 15,686 15,000 15,000 101‐46‐00‐21‐15 Postage ‐ ‐ 87 500 101‐46‐00‐21‐22 Utilities 48,111 51,620 51,000 60,000 101‐46‐00‐21‐27 Equipment Lease Exp 9,670 9,261 9,424 10,000 101‐46‐00‐21‐45 Other Contract Services 80,710 87,276 126,949 113,400 101‐46‐00‐21‐55 Training & Conference 5,831 ‐ 2,250 4,000 21 Services 153,524 163,843 204,710 202,900 101‐46‐00‐22‐07 Copies 1,792 1,668 3,000 3,000 101‐46‐00‐22‐12 Computer Equipment 7,747 ‐ 4,250 4,250 101‐46‐00‐22‐13 Office Supplies 1,379 1,486 1,500 1,500 101‐46‐00‐22‐15 Special Department Supplies 1,386 85 1,413 1,500 101‐46‐00‐22‐16 Library Materials 581 ‐ 523 ‐ 22 Supplies 12,884 3,762 10,163 10,250 101‐46‐00‐23‐35 Software Maintenance 2,932 6,976 7,600 7,600 23 Maintenance 2,932 6,976 7,600 7,600 101‐46‐00‐24‐25 Taxes & Other Charges 11,496 11,387 12,176 11,600 24 Taxes, Insurances & Contributions 11,496 11,387 12,176 11,600 00 Administration 994,165 948,576 1,019,271 934,708 218 Public Library Foundation
46 Library
218‐46‐00‐26‐40 Furniture & Fixtures ‐ ‐ 1,288 1,300 26 Capital ‐ ‐ 1,288 1,300 00 Administration ‐ ‐ 1,288 1,300 Agenda Item #10.1.
Library Budget ‐ 4600
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 219 CLSA State Library Grant
46 Library
219‐46‐00‐22‐12 Computer Equipment ‐ ‐ 1,350 1,350 22 Supplies ‐ ‐ 1,350 1,350 00 Administration ‐ ‐ 1,350 1,350 380 Friends and Foundation
46 Library
380‐46‐00‐20‐20 Temp/Part Time 56,275 49,290 55,022 58,729 380‐46‐00‐20‐37 Holiday Pay 2,052 2,254 2,755 2,941 380‐46‐00‐20‐40 FICA/Medicare 4,462 3,943 4,420 4,718 380‐46‐00‐20‐71 Unemployment ‐ ‐ 24 ‐ 20 Salaries & Benefits 62,789 55,511 62,196 66,388 380‐46‐00‐21‐10 Communications ‐ ‐ ‐ 2,400 21 Services ‐ ‐ ‐ 2,400 380‐46‐00‐22‐16 Library Materials 54,604 45,597 70,739 60,000 380‐46‐00‐22‐40 Programming 11,293 7,538 15,000 15,000 380‐46‐00‐22‐44 Elsie, the Library Cat 54 93 500 500 22 Supplies 65,951 53,228 86,239 75,500 00 Administration 128,740 108,738 148,435 144,288 382 Martin Estate Trust
46 Library
382‐46‐00‐23‐35 Software Maintenance ‐ 650 700 700 23 Maintenance ‐ 650 700 700 00 Administration ‐ 650 700 700 384 Tweed Trust
46 Library
384‐46‐00‐22‐15 Special Department Supplies 1,482 1,144 5,000 5,000 384‐46‐00‐22‐16 Library Materials 30,275 34,751 45,000 45,000 22 Supplies 31,756 35,896 50,000 50,000 00 Administration 31,756 35,896 50,000 50,000 Grand Total 1,154,661 1,093,860 1,221,044 1,132,346 Agenda Item #10.1.
Description Object
Code
Total
Budgeted
Communications 2110 101 380
Telephones ‐ 1,500 1,500 Broadband Fees ‐ 10,500 10,500 Internet Equipment Service Agreement ‐ 3,000 3,000 TOTAL ‐ Communications 2110 15,000 $ ‐ $ $ 15,000 Equipment Lease 2127 101 380
Copiers ‐ 10,000 10,000
TOTAL ‐ Equipment Lease 2127 10,000 $ ‐ $ $ 10,000 Other Contract Services 2145 101 380
SPLASH (Automation/Databases) ‐ 77,000 77,000 NorthNet Consortium ‐ 19,000 19,000 OCLC On‐Line cataloging ‐ 2,800 2,800 Library Security System ‐ 2,900 2,900 STACKS Website ‐ 6,000 6,000 Self‐Charge Licensing ‐ 2,800 2,800 Library App (myLIBRO) 1,400 1,400
LibraryAware (NextReads/Emails) ‐ 1,500 1,500 TOTAL ‐ Other Contract Services 2145 113,400 $ ‐ $ $ 113,400 Training & Conference 2155 101 380
Conferences ‐ 3,000 3,000 Memberships ‐ 1,000 1,000 TOTAL ‐ Training & Conference 2155 4,000 $ ‐ $ $ 4,000 Computer Equipment 2212 101 380
MArinIT Spam
GoPrint Software ‐ 750 750 Userful/Public Computer Software ‐ 3,500 3,500 TOTAL ‐ Computer Equipment 2212 4,250 $ ‐ $ $ 4,250 LIBRARY ‐ 4600
EXPENSE DETAIL
Funding Source
Agenda Item #10.1.
Description Object
Code
Total
Budgeted
LIBRARY ‐ 4600
EXPENSE DETAIL
Funding Source
Special Department Supplies 2215 101 384
Supplies for Processing Material
(Labels, cases, barcodes, etc.) ‐ 5,000 5,000 Library Cards ‐ 1,500 1,500 TOTAL ‐ Special Department Supplies 2215 1,500 $ $ 5,000 $ 6,500 Library Materials 2216 380 384
Print, Audiovisual, Digital Content 60,000 15,000 75,000 Streaming Services (Kanopy, HOOPLA) 30,000 30,000 TOTAL ‐ Library Materials 2216 60,000 $ $ 45,000 $ 105,000 Copies 2207 101 380
Copies made with leased copiers ‐ 3,000 3,000 TOTAL ‐ Copies 2207 3,000 $ ‐ $ $ 3,000 $ 118,750
Software Maintenance 2335 101 382
Brainfuse/Online Homework Help ‐ 5,500 5,500 Mango Languages ‐ 1,600 1,600 AtoZ Database ‐ 500 500 St. Helena Star Digital ‐ 700 700 TOTAL ‐ Software Maintenance 2335 7,600 $ $ 700 $ 8,300 Agenda Item #10.1.
Parks & Recreation
Agenda Item #10.1.
Parks & Recreation Director
Recreation Supervisor (2) Sports Assistant
Seasonal
Organizational Chart
Parks & Recreation
Volunteers (65 +/-)
Agenda Item #10.1.
Parks & Recreation (4728)
Budget 2022-23
Purpose
The Parks & Recreation Department provides leisure and community services to the residents of the City and enrichment programs for all ages. Its mission statement is, “Harvesting Community Experiences that Celebrate St. Helena” and its visions statement is, “To be the destination for leisure and community experiences that preserves St. Helena’s small town lifestyle.” Programs include adult and youth sports such as bocce, softball, basketball & soccer, arts, crafts, drama and music, as well as vocational skills, educational classes, and summer camps & childcare. The Parks & Recreation Director serves as staff liaison to the Parks & Recreation Commission.
FY19/20 FY20/21 FY21/22
0+ 500+ 1,000+ 1,500+
Camps for Youth
Special Interest Classes
Teams in the Bocce League
Facility Reservations Made
Activity Enrollments
Agenda Item #10.1.
Parks & Recreation (4728)
Budget 2022-23
Hosted a Halloween Community Carving Contest & Pumpkin Stroll for a COVID-19 friendly celebration.
Hosted the inaugural Halloween Costumed Bike Mask’erade for a COVID-19 friendly costumed bike parade to celebrate Halloween and show off community creativity.
Celebrated Love Week, which had fun experiences all week long. We also provided a love kit filled with loved-themed activities for all ages.
Hosted the Barrels of Fun St. Helena Easter Egg Barrel Hunt.
St. Helena Summer Camps returned in June!
Aqua Aerobics began May 1st at the St. Helena High School Pool.
Parks & Recreation Accomplishments
Agenda Item #10.1.
Parks & Recreation
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 272,787 594,378 701,597 901,774 286 Bocce Ball 42,545 16,933 64,179 55,159 287 Harvest Festival 9,075 304 15,100 15,100 288 Fourth of July 47,733 1,209 5,000 55,000 289 Recreation Program 473,692 ‐ 66,421 ‐ 713 Civic Impact ‐ ‐ ‐ 125,000 734 Park Impact ‐ ‐ ‐ 125,000 Grand Total 845,832 679,245 910,876 1,152,033 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 47 Parks & Recreation
20 Salaries & Benefits 570,894 215,985 245,433 245,539 21 Services 145,861 38,022 142,423 196,108 22 Supplies 109,586 28,070 52,500 57,000 23 Maintenance 19,491 2,754 5,500 5,500 29 Transfers ‐ ‐ 56,000 ‐ 20 Salaries & Benefits ‐ 290,559 244,825 427,210 21 Services ‐ 21,862 139,700 139,700 22 Supplies ‐ 14,157 64,400 64,400 23 Maintenance ‐ 11,837 16,095 16,576 Grand Total 845,832 679,245 910,876 1,152,033 21%
17%
5%
0%1%
37%
12%
6% 1%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Transfers
Salaries & Benefits
Services
Supplies
Maintenance
Agenda Item #10.1.
Parks and Recreation Budget ‐ 4728 and 4740
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
47 Parks & Recreation
101‐47‐28‐20‐10 Salary‐Regular 136,927 138,289 138,304 131,784 101‐47‐28‐20‐40 FICA/Medicare 9,861 9,564 9,689 10,113 101‐47‐28‐20‐45 Employer PERS 9,696 10,287 10,580 10,055 101‐47‐28‐20‐47 PERS Unfunded Liability 16,348 21,431 20,977 15,029 101‐47‐28‐20‐55 Health Insurance 25,041 2,869 1,908 23,904 101‐47‐28‐20‐61 Workers Comp 4,412 3,547 3,491 3,302 101‐47‐28‐20‐65 SDI 1,142 1,232 1,327 1,217 101‐47‐28‐20‐71 Unemployment ‐ ‐ 503 ‐ 101‐47‐28‐20‐75 Deferred Comp 95 101 206 206 101‐47‐28‐20‐85 Auto Allowance 2,160 2,160 2,160 2,160 101‐47‐28‐20‐96 Education Reimbursement 265 ‐ ‐ ‐ 20 Salaries & Benefits 205,947 189,983 188,644 197,770 101‐47‐28‐21‐05 Advertising ‐ ‐ 300 300 101‐47‐28‐21‐10 Communications 3,633 5,566 5,900 5,900 101‐47‐28‐21‐15 Postage 23 3 100 100 101‐47‐28‐21‐30 Professional Contracts 8,335 2,362 4,500 4,500 101‐47‐28‐21‐42 Banking Fees 312 2,888 660 3,500 101‐47‐28‐21‐44 Online Transaction Fee 34 904 50 50 101‐47‐28‐21‐45 Other Contract Services ‐ ‐ 24,781 ‐ 101‐47‐28‐21‐53 Memberships & Publications 1,315 1,380 655 1,500 101‐47‐28‐21‐55 Training & Conference 3,891 100 3,568 3,568 101‐47‐28‐21‐60 Other Travel 33 ‐ 100 100 21 Services 17,576 37,984 15,833 19,518 101‐47‐28‐22‐12 Computer Equipment 53 ‐ ‐ 3,000 101‐47‐28‐22‐13 Office Supplies 206 82 500 2,000 101‐47‐28‐22‐15 Special Department Supplies 935 959 1,100 1,100 101‐47‐28‐22‐44 Swimming Program ‐ ‐ ‐ ‐ 101‐47‐28‐22‐46 Home for the Holidays 1,492 245 1,500 1,500 101‐47‐28‐22‐47 Jingle All the Way 38,828 25,000 25,000 25,000 22 Supplies 41,513 26,285 28,100 32,600 101‐47‐28‐23‐20 Tennis Court Maintenance 7,140 1,712 4,000 4,000 101‐47‐28‐23‐35 Software Maintenance 612 ‐ ‐ ‐ 23 Maintenance 7,751 1,712 4,000 4,000 28 Recreation 272,787 255,964 236,577 253,888 101‐47‐40‐20‐10 Salary‐Regular ‐ 163,726 98,878 205,395 101‐47‐40‐20‐20 Temp/Part Time ‐ 19,935 62,275 87,266 101‐47‐40‐20‐30 Overtime ‐ 2,233 1,600 1,600 101‐47‐40‐20‐37 Holiday Pay ‐ ‐ 745 745 101‐47‐40‐20‐40 FICA/Medicare ‐ 13,626 12,458 22,548 101‐47‐40‐20‐45 Employer PERS ‐ 10,100 6,598 13,374 101‐47‐40‐20‐47 PERS Unfunded Liability ‐ 24,197 13,081 10,412 101‐47‐40‐20‐55 Health Insurance ‐ 38,934 32,262 68,470 101‐47‐40‐20‐61 Workers Comp ‐ 15,607 15,381 14,546 101‐47‐40‐20‐65 SDI ‐ 1,718 1,187 2,264 Agenda Item #10.1.
Parks and Recreation Budget ‐ 4728 and 4740
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101‐47‐40‐20‐71 Unemployment ‐ ‐ 247 ‐ 101‐47‐40‐20‐75 Deferred Comp ‐ 120 241 470 101‐47‐40‐20‐85 Auto Allowance ‐ 115 120 120 20 Salaries & Benefits ‐ 290,559 244,825 427,210 101‐47‐40‐21‐05 Advertising ‐ ‐ 500 500 101‐47‐40‐21‐10 Communications ‐ 1,838 1,800 1,800 101‐47‐40‐21‐15 Postage ‐ ‐ 100 100 101‐47‐40‐21‐22 Utilities ‐ 1,165 1,350 1,350 101‐47‐40‐21‐40 Professional Fees ‐ ‐ 600 600 101‐47‐40‐21‐42 Banking Fees ‐ 752 3,400 3,400 101‐47‐40‐21‐44 Online Transaction Fee ‐ 123 1,000 1,000 101‐47‐40‐21‐45 Other Contract Services ‐ 17,598 105,000 105,000 101‐47‐40‐21‐52 Facility Rental ‐ ‐ 24,000 24,000 101‐47‐40‐21‐55 Training & Conference ‐ 385 1,200 1,200 101‐47‐40‐21‐60 Other Travel ‐ ‐ 750 750 21 Services ‐ 21,862 139,700 139,700 101‐47‐40‐22‐11 Fingerprinting ‐ ‐ 300 300 101‐47‐40‐22‐13 Office Supplies ‐ ‐ 500 500 101‐47‐40‐22‐15 Special Department Supplies ‐ 5,847 19,500 19,500 101‐47‐40‐22‐41 Supplies ‐ Summer ‐ 2,057 1,500 1,500 101‐47‐40‐22‐42 Supplies for sports programs ‐ 6,254 12,600 12,600 101‐47‐40‐22‐45 Afterschool Enrichment Program ‐ ‐ 30,000 30,000 22 Supplies ‐ 14,157 64,400 64,400 101‐47‐40‐23‐35 Software Maintenance ‐ ‐ 1,500 1,500 101‐47‐40‐23‐50 Vehicle Alloc Expense ‐ 11,837 14,595 15,076 23 Maintenance ‐ 11,837 16,095 16,576 40 Vehicle Alloc Expense ‐ 338,414 465,020 647,886 286 Bocce Ball
47 Parks & Recreation
286‐47‐28‐20‐10 Salary‐Regular 7,607 7,683 37,103 7,381 286‐47‐28‐20‐20 Temp/Part Time 11,983 ‐ 1,673 30,350 286‐47‐28‐20‐40 FICA/Medicare 1,464 659 2,789 2,885 286‐47‐28‐20‐45 Employer PERS 539 572 2,527 563 286‐47‐28‐20‐47 PERS Unfunded Liability 3,603 1,191 5,009 860 286‐47‐28‐20‐55 Health Insurance 1,391 160 6,255 1,679 286‐47‐28‐20‐61 Workers Comp 2,245 2,168 2,134 3,852 286‐47‐28‐20‐65 SDI 63 68 427 68 286‐47‐28‐20‐71 Unemployment 7,465 ‐ 1,278 ‐ 286‐47‐28‐20‐75 Deferred Comp 5 9 426 11 286‐47‐28‐20‐85 Auto Allowance 120 120 120 120 20 Salaries & Benefits 36,486 15,580 56,789 47,769 286‐47‐28‐21‐05 Advertising ‐ ‐ 150 150 286‐47‐28‐21‐42 Banking Fees 64 22 1,000 1,000 286‐47‐28‐21‐44 Online Transaction Fee 38 16 140 140 286‐47‐28‐21‐45 Other Contract Services ‐ ‐ 200 200 Agenda Item #10.1.
Parks and Recreation Budget ‐ 4728 and 4740
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 21 Services 102 38 1,490 1,490 286‐47‐28‐22‐13 Office Supplies ‐ ‐ 400 400 286‐47‐28‐22‐15 Special Department Supplies 5,910 272 4,000 4,000 22 Supplies 5,910 272 4,400 4,400 286‐47‐28‐23‐30 Maint Building/Grounds 46 1,043 1,500 1,500 23 Maintenance 46 1,043 1,500 1,500 28 Recreation 42,545 16,933 64,179 55,159 287 Harvest Festival
47 Parks & Recreation
287‐47‐28‐21‐42 Banking Fees 95 ‐ 100 100 21 Services 95 ‐ 100 100 287‐47‐28‐22‐15 Special Department Supplies 8,980 304 15,000 15,000 22 Supplies 8,980 304 15,000 15,000 28 Recreation 9,075 304 15,100 15,100 288 Fourth of July
47 Parks & Recreation
288‐47‐28‐21‐42 Banking Fees 56 ‐ ‐ 500 288‐47‐28‐21‐45 Other Contract Services 39,972 ‐ ‐ 49,500 21 Services 40,028 ‐ ‐ 50,000 288‐47‐28‐22‐15 Special Department Supplies 7,705 1,209 5,000 5,000 22 Supplies 7,705 1,209 5,000 5,000 28 Recreation 47,733 1,209 5,000 55,000 289 Recreation Program
47 Parks & Recreation
289‐47‐28‐20‐10 Salary‐Regular 176,773 ‐ 6,868 ‐ 289‐47‐28‐20‐20 Temp/Part Time 38,707 ‐ 105 ‐ 289‐47‐28‐20‐30 Overtime 4,921 ‐ 498 ‐ 289‐47‐28‐20‐37 Holiday Pay 223 ‐ ‐ ‐ 289‐47‐28‐20‐40 FICA/Medicare 16,370 ‐ 547 ‐ 289‐47‐28‐20‐45 Employer PERS 10,638 ‐ 465 ‐ 289‐47‐28‐20‐47 PERS Unfunded Liability 17,963 ‐ ‐ ‐ 289‐47‐28‐20‐50 Employee PERS ‐ ‐ ‐ ‐ 289‐47‐28‐20‐55 Health Insurance 40,448 ‐ 1,859 ‐ 289‐47‐28‐20‐61 Workers Comp 19,827 ‐ ‐ ‐ 289‐47‐28‐20‐65 SDI 1,739 ‐ 70 ‐ 289‐47‐28‐20‐71 Unemployment 24 ‐ ‐ ‐ 289‐47‐28‐20‐75 Deferred Comp 707 ‐ 4 ‐ 289‐47‐28‐20‐85 Auto Allowance 120 ‐ 5 ‐ 20 Salaries & Benefits 328,461 ‐ 10,421 ‐ 289‐47‐28‐21‐05 Advertising 3 ‐ ‐ ‐ Agenda Item #10.1.
Parks and Recreation Budget ‐ 4728 and 4740
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 289‐47‐28‐21‐10 Communications 1,799 ‐ ‐ ‐ 289‐47‐28‐21‐22 Utilities 466 ‐ ‐ ‐ 289‐47‐28‐21‐42 Banking Fees 3,106 ‐ ‐ ‐ 289‐47‐28‐21‐44 Online Transaction Fee 1,020 ‐ ‐ ‐ 289‐47‐28‐21‐45 Other Contract Services 76,955 ‐ ‐ ‐ 289‐47‐28‐21‐52 Facility Rental 4,077 ‐ ‐ ‐ 289‐47‐28‐21‐55 Training & Conference 263 ‐ ‐ ‐ 289‐47‐28‐21‐60 Other Travel 370 ‐ ‐ ‐ 21 Services 88,059 ‐ ‐ ‐ 289‐47‐28‐22‐13 Office Supplies 320 ‐ ‐ ‐ 289‐47‐28‐22‐15 Special Department Supplies 18,330 ‐ ‐ ‐ 289‐47‐28‐22‐41 Supplies ‐ Summer 341 ‐ ‐ ‐ 289‐47‐28‐22‐42 Supplies for sports programs 13,593 ‐ ‐ ‐ 289‐47‐28‐22‐43 Fieldtrips 641 ‐ ‐ ‐ 289‐47‐28‐22‐44 Swimming Program ‐ ‐ ‐ ‐ 289‐47‐28‐22‐45 Afterschool Enrichment Program 12,255 ‐ ‐ ‐ 22 Supplies 45,479 ‐ ‐ ‐ 289‐47‐28‐23‐35 Software Maintenance ‐ ‐ ‐ ‐ 289‐47‐28‐23‐50 Vehicle Alloc Expense 11,693 ‐ ‐ ‐ 23 Maintenance 11,693 ‐ ‐ ‐ 289‐47‐28‐29‐99 Transfer to other Funds ‐ ‐ 56,000 ‐ 29 Transfers ‐ ‐ 56,000 ‐ 28 Recreation 473,692 ‐ 66,421 ‐ 713 Civic Impact
47 Parks & Recreation
713‐47‐28‐21‐45 Other Contract Services ‐ ‐ ‐ 125,000 21 Services ‐ ‐ ‐ 125,000 28 Recreation ‐ ‐ ‐ 125,000 734 Park Impact
47 Parks & Recreation
734‐47‐28‐21‐45 Other Contract Services ‐ ‐ ‐ 125,000 21 Services ‐ ‐ ‐ 125,000 28 Recreation ‐ ‐ ‐ 125,000 Grand Total 845,832 679,245 910,876 1,152,033 Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
Professional Contracts 2130 101
Marketing 4,500 4,500
TOTAL - Professional Contracts 2130 $ 4,500 $ 4,500
Memberships & Publications 2153 101
CPRS (2 employees) 400 400
USTA 90 90
Miscellaneous Memberships 1,010 1,010
TOTAL - Memberships & Publications 2153 $ 1,500 $ 1,500 Special Department Supplies 2215 101
Newsletter, Miscellaneous Supplies 1,100 1,100
TOTAL - Special Department Supplies 2215 $ 1,100 $ 1,100 Special Department Supplies 2215 286
Bocce Balls, Equipment 4,000 4,000
TOTAL - Special Department Supplies 2215 $ 4,000 $ 4,000 Special Department Supplies 2215 287
Bathrooms 1,000 1,000
Security 1,000 1,000
Trash 1,000 1,000
Banners 1,500 1,500
Supplies 500 500
Advertising 2,000 2,000
Bands 2,000 2,000
Miscellaneous 5,000 5,000
T-Shirt 1,000 1,000
TOTAL - Special Department Supplies 2215 $ 15,000 $ 15,000 Special Department Supplies 2215 288
Security 1,500 1,500
Banners 1,500 1,500
Advertising 1,000 1,000
Bathrooms 1,000 1,000
TOTAL - Special Department Supplies 2215 $ 5,000 $ 5,000 PARKS & RECREATION - 4728
EXPENSE DETAIL
BOCCE BALL - 286
HARVEST FESTIVAL - 287
4TH OF JULY - 288
Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
PARKS & RECREATION - 4728
EXPENSE DETAIL
Professional Fees 2140 101
CPR 600 600
TOTAL - Professional Fees 2140 $ 600 $ 600
Other Contract Services 2145 101
Instructors 36,000 36,000
Camps 69,000 69,000
TOTAL - Other Contract Services 2145 $ 105,000 $ 105,000 Facility Rental 2152 101
School District - Gym, Fields, etc. 24,000 24,000
TOTAL - Facility Rental 2152 $ 24,000 $ 24,000
Training and Conferences 2155 101
CPRS - Summer Staff 1,200 1,200
TOTAL - Training and Conferences 2155 $ 1,200 $ 1,200
Other Travel 2160 101
Fuel 750 750
TOTAL - Other Travel 2160 $ 750 $ 750
Special Department Supplies 2215 101
Jersey's 9,000 9,000
Equipment 9,000 9,000
Miscellaneous Supplies, Food, Events 1,500 1,500
TOTAL - Special Department Supplies 2215 $ 19,500 $ 19,500 Software Maintenance 2335 101
Recreation Registration 1,500 1,500
TOTAL - Software Maintenance 2335 $ 1,500 $ 1,500
RECREATION PROGRAM - 4740
Agenda Item #10.1.
Fire
Agenda Item #10.1.
Fire Chief
Fire Inspector/
Adminitrative Assistant
Assistant Chief
Full Time Firefighters (6) Part Time Firefighters (15)
Organizational Chart
Fire
Agenda Item #10.1.
Fire (4800)
Budget 2022-23
Purpose
It is the mission of the members of the St. Helena Fire Department to provide efficient and cost effective services, including: fire protection (prevention and suppression); public life safety education; emergency medical and rescue services; respond to natural and man-made disasters; and respond to incidents involving hazardous materials. The Department provides for the safety of the members of the Fire Department and serves the interest of the residents of the City of St.
Helena and the surrounding area.
FY19/20 FY20/21 FY21/22
0 250 500 750 1,000
Total Calls
Fire
Rupture/Explosion
EMS/Rescue
Hazardous Conditions
Public Assist
Cancelled en route
False Alarm
Agenda Item #10.1.
Paint the Fire Station Exterior
Put in service new Type 1 Pumper
Consolidate 3 emergency response software subscriptions into one all-inclusive program Maintain highest levels of fire and life safety service to our community Captain Nick Solakian - become qualified as a Strike Team Leader Chief Sorensen - become qualified as a Safety Officer and Operation Branch Director Collaborate with St. Helena Fire Safe Council to ensure community fire safety awareness and responsibility.
Fire Department Goals
Fire (4800)
Budget 2022-23
Recruited 3 more permanent part-time firefighters.
Tyler Neiburger was promoted to apparatus Engineer.
Jesus "Eddie" Rios graduated from the Fire Academy.
In October 2021 we adopted to a traditional 3 person, 24/7 operating schedule. Using a 48 hour shift structure across 3 shifts A, B and C.
Hired 4 full-time firefighters to operate the new shift structure.
Ordered new Type 1 pumper from Pierce. Expected delivery in Spring of 2023.
Chief Sorensen qualified as a Division/Group Supervisor.
Created PSPS/Wildfire prevention and education pamphlet delivered to all City households to help improve community response during emergencies.
Weed abatement – a joint effort with Public Works and community cooperation led to the removal of hazardous vegetation city wide to an extent not previously seen.
Fire Accomplishments
Agenda Item #10.1.
Fire
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 1,611,368 2,167,469 1,663,101 2,063,312 593 Fire Equipment Replacement 463 20,565 59,435 40,000 Grand Total 1,611,831 2,188,033 1,722,536 2,103,312 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 48 Fire
20 Salaries & Benefits 1,241,448 1,886,932 1,332,838 1,736,459 21 Services 178,699 120,498 176,913 169,123 22 Supplies 141,726 138,862 155,335 148,400 23 Maintenance 47,214 41,742 57,450 49,330 26 Capital 2,745 ‐ ‐ ‐ Grand Total 1,611,831 2,188,033 1,722,536 2,103,312 83%
8%
7%
2%
0%
FY23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Agenda Item #10.1.
Fire Budget ‐ 4800
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
48 Fire
101‐48‐00‐20‐10 Salary‐Regular 245,655 268,839 362,524 732,362 101‐48‐00‐20‐20 Temp/Part Time 498,269 528,128 500,969 398,658 101‐48‐00‐20‐24 Strike Team Salary 80,914 ‐ 480,741 ‐ 101‐48‐00‐20‐25 Standby 40,036 39,180 40,000 3,150 101‐48‐00‐20‐30 Overtime 83,462 265,907 132,000 172,000 101‐48‐00‐20‐37 Holiday Pay 12,624 15,850 27,464 38,599 101‐48‐00‐20‐40 FICA/Medicare 73,206 115,230 80,920 103,503 101‐48‐00‐20‐45 Employer PERS 43,641 53,034 59,492 86,474 101‐48‐00‐20‐47 PERS Unfunded Liability 55,167 10,077 15,338 53,510 101‐48‐00‐20‐50 Employee PERS 5,564 2,782 ‐ 2,785 101‐48‐00‐20‐55 Health Insurance 56,695 58,398 60,040 80,733 101‐48‐00‐20‐61 Workers Comp 40,347 41,895 43,948 51,804 101‐48‐00‐20‐65 SDI 2,755 3,586 4,234 4,790 101‐48‐00‐20‐71 Unemployment ‐ ‐ 66 ‐ 101‐48‐00‐20‐75 Deferred Comp 863 967 876 876 101‐48‐00‐20‐95 Uniform Allowance 2,250 2,250 2,250 10,000 20 Salaries & Benefits 1,241,448 1,886,932 1,332,838 1,736,459 101‐48‐00‐21‐10 Communications 17,375 20,982 14,500 14,500 101‐48‐00‐21‐15 Postage 889 137 500 500 101‐48‐00‐21‐22 Utilities 32,267 35,066 40,000 40,000 101‐48‐00‐21‐30 Professional Contracts 17,089 6,873 15,000 7,500 101‐48‐00‐21‐45 Other Contract Services 13,333 356 9,500 9,500 101‐48‐00‐21‐52 Facility Rental 18,600 19,200 4,000 4,000 101‐48‐00‐21‐53 Memberships & Publications 6,204 1,958 2,500 2,500 101‐48‐00‐21‐54 CAL Fire Dispatch Contract 60,331 25,204 74,213 77,923 101‐48‐00‐21‐55 Training & Conference 4,776 10,472 11,700 11,700 101‐48‐00‐21‐70 Fire Prevention Education 7,835 250 5,000 1,000 21 Services 178,699 120,498 176,913 169,123 101‐48‐00‐22‐12 Computer Equipment 47 ‐ ‐ ‐ 101‐48‐00‐22‐13 Office Supplies 2,072 292 2,000 2,000 101‐48‐00‐22‐15 Special Department Supplies 71,005 34,116 31,400 31,400 101‐48‐00‐22‐17 Field Supplies 6,991 6,251 5,500 7,500 101‐48‐00‐22‐25 Fuel/Oil 10,234 17,639 12,000 22,500 101‐48‐00‐22‐26 Outside Vehicle Maint 47,957 55,020 40,000 40,000 101‐48‐00‐22‐28 Vehicle Parts 2,957 4,979 5,000 5,000 22 Supplies 141,263 118,297 95,900 108,400 101‐48‐00‐23‐15 Maint Machine/Equipment 9,934 18,289 17,500 17,500 101‐48‐00‐23‐30 Maint Buildings/Grounds 25,826 10,147 26,648 17,000 101‐48‐00‐23‐35 Software Maintenance 11,454 13,305 13,302 14,830 23 Maintenance 47,214 41,742 57,450 49,330 Agenda Item #10.1.
Fire Budget ‐ 4800
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101‐48‐00‐26‐30 Capital Equipment ‐ ‐ ‐ ‐ 101‐48‐00‐26‐40 Furniture & Fixtures 2,745 ‐ ‐ ‐ 26 Capital 2,745 ‐ ‐ ‐ 00 Administration 1,611,368 2,167,469 1,663,101 2,063,312 592 Equipment Replacement Fund
48 Fire
593‐48‐00‐22‐15 Special Department Supplies 463 20,565 59,435 40,000 22 Supplies 463 20,565 59,435 40,000 00 Administration 463 20,565 59,435 40,000 Grand Total 1,611,831 2,188,033 1,722,536 2,103,312 Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
Communications 2110 101
Cell, Satellite Phones, Comcast, EOC Lines 14,500 14,500 TOTAL ‐ Communications 2110 $ 14,500 $ 14,500 Professional Contracts 2130 101
Physicals 5,700 5,700
Medical Cache Annual Fee 500 500 Training Ground Annual Fee 500 500 EMS Region Fee 500 500 Fire Safety House Annual Fee 300 300 TOTAL ‐ Professional Contracts 2130 $ 7,500 $ 7,500 Other Contract Services 2145 101
Adapt Management 9,500 9,500 TOTAL ‐ Other Contract Services 2145 $ 9,500 $ 9,500 Memberships & Publications 2153 101
Ca. State Firefighters Association 2,500 2,500 TOTAL ‐ Memberships & Publications 2153 $ 2,500 $ 2,500 Training and Conferences 2155 101
Misc. Education & Training 11,700 11,700 TOTAL ‐ Training and Conferences 2155 $ 11,700 $ 11,700 Fire Prevention Education 2170 101
Weed Abatement (Outreach) 500 500 Kiddie Tours (Supplies) 500 500 TOTAL ‐ Fire Prevention Education 2170 $ 1,000 $ 1,000 Special Department Supplies 2215 101
Annual Supplies 14,400 14,400 SCBA 16,000 16,000
Class "A" Foam 1,000 1,000 TOTAL ‐ Special Department Supplies 2215 $ 31,400 $ 31,400 Field Supplies 2217 101
Disposable Medical Supplies 7,500 7,500 TOTAL ‐ Field Supplies 2217 $ 7,500 $ 7,500 Machinery & Equipment Maintenance 2315 101
SCBA Testing & Maintenance 5,250 5,250 Truck Maintenance 3,250 3,250 FIRE ‐ 4800
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
FIRE ‐ 4800
EXPENSE DETAIL
Replacement Tires 3,250 3,250 Ladder Testing 1,250 1,250 Extrication Tool Annual Maintenance 2,250 2,250 Refrigerator/Stove Service 2,250 2,250 TOTAL ‐ Machine & Equipment Maintenance 2315 17,500 $ $ 17,500 Software Maintenance 2335 101
ImageTrend 10,500 10,500
Zoll Data Systems 2,230 2,230 Active 911 300 300 Incident Management Software Maint. 1,800 1,800 TOTAL ‐ Software Maintenance 2335 $ 14,830 $ 14,830 Special Department Supplies 2215 593
Personal Protective Equipment (PPE) 20,000 20,000 Tools 15,000 15,000
Radio Repair/Replacement 5,000 5,000 TOTAL ‐ Special Department Supplies 2215 $ 40,000 $ 40,000 EQUIPMENT REPLACEMENT FUND FIRE ‐ 593
Agenda Item #10.1.
Police
Agenda Item #10.1.
Police Chief
Lieutenant
Organizational Chart
Police
Sergeant (2) Dispatch Supervisor
Officers (8)
Community
Services
Officer
Dispatchers
(5)
Volunteers (7)
Agenda Item #10.1.
Police (4900)
Budget 2022-23
Purpose
The Police Department is responsible for protection of life and property, the maintenance of order, the control and prevention of crime, and the enforcement of vehicle laws and regulations. The department is to carry out its responsibilities in a prudent and fair manner respecting individual dignity regardless of age, sex, social status, ethnic group, or creed. The Police Department, in its ongoing effort to alleviate crime problems in St. Helena, will be flexible and innovative in attempts to find superior methods of serving the populace.
FY19/20 FY20/21 FY21/22
0 2,500 5,000 7,500
Calls for Service
Reports Taken
Arrests Made
Agenda Item #10.1.
Relocate the Police Department from current location to Napa Valley College.
Solidify radio transmission necessities for new location.
Complete shooting range repairs for continued all State mandated firearms training.
Continue annual Police Policy Review and Social Justice, Equity, and Inclusion discussions to ensure the Police Department aligns with City Core Values.
Implement emergency evacuation plan and procedures (Zonehaven).
Police Department Goals
Police (4900)
Budget 2022-23
Investigation into a teen suicide resulted in the arrest and conviction of a local narcotics dealer.
Navigated through the Glass Fire event which included evacuations and repopulation of the City.
Police Chief completed in depth Glass Fire After Action Report.
Provided enforcement and education of both Federal and State mandated orders and guidelines during the COVID19 worldwide pandemic.
Hired one of two Police Officer vacancies.
Worked through Public Safety Power Shutoff events.
All officers completed De-escalation and LGBTQ training.
Conducted Policy review with City Council which resulted in a use of force policy change.
Engaged in Community dialogue through a Town Hall meeting regarding Social Justice and Social Equality.
Police Accomplishments
Agenda Item #10.1.
Police
Expenses by Fund by Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 3,024,444 2,987,085 3,325,398 3,639,929 212 Department of Homeland Secur ‐ ‐ ‐ 400 224 Public Safety (COPS) 87,122 79,057 133,400 133,400 238 Training Development Fund 5,637 1,549 8,000 8,000 277 Prop 56 Grant 31,477 ‐ 46,312 146,723 279 Asset Forfeit 2,609 3,072 6,500 6,500 375 Murray Ex Trust 34,566 ‐ 4,860 4,860 592 Equipment Replacement Fund ‐ ‐ ‐ 250,000 Grand Total 3,185,854 3,117,075 3,478,159 4,189,813 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 49 Police
20 Salaries & Benefits 2,899,324 2,840,688 3,050,826 3,527,222 21 Services 149,915 163,425 212,150 214,350 22 Supplies 77,606 23,016 71,160 71,560 23 Maintenance 59,010 60,480 73,976 76,379 26 Capital ‐ 29,465 70,046 300,301 Grand Total 3,185,854 3,117,075 3,478,159 4,189,813 84%
5%
2%2%
7%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Agenda Item #10.1.
Police Budget ‐ 4900
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
49 Police
101‐49‐00‐20‐10 Salary‐Regular 1,473,544 1,429,793 1,566,157 1,734,839 101‐49‐00‐20‐30 Overtime 236,815 204,466 198,800 198,800 101‐49‐00‐20‐37 Holiday Pay 55,630 47,807 55,257 61,237 101‐49‐00‐20‐40 FICA/Medicare 132,582 127,251 136,420 148,472 101‐49‐00‐20‐45 Employer PERS 230,206 222,664 256,024 282,866 101‐49‐00‐20‐47 PERS Unfunded Liability 266,414 298,283 304,593 389,702 101‐49‐00‐20‐55 Health Insurance 348,307 339,978 403,093 426,798 101‐49‐00‐20‐61 Workers Comp 90,418 87,611 88,494 88,494 101‐49‐00‐20‐65 SDI 16,807 17,964 20,990 21,293 101‐49‐00‐20‐71 Unemployment ‐ ‐ 3,152 ‐ 101‐49‐00‐20‐75 Deferred Comp 3,328 6,119 5,848 5,848 101‐49‐00‐20‐85 Auto Allowance 1,543 2,400 2,400 2,400 101‐49‐00‐20‐95 Uniform Allowance 11,750 13,100 12,750 19,750 101‐49‐00‐20‐96 Education Reimbursement 503 ‐ ‐ ‐ 20 Salaries & Benefits 2,867,847 2,800,588 3,050,826 3,380,499 101‐49‐00‐21‐10 Communications 16,820 16,394 23,000 23,000 101‐49‐00‐21‐15 Postage 1,391 1,160 1,500 1,500 101‐49‐00‐21‐27 Equipment Lease Exp 2,878 3,225 3,500 3,500 101‐49‐00‐21‐30 Professional Contracts 25,000 30,978 30,000 30,000 101‐49‐00‐21‐40 Professional Fees 4,187 1,424 10,000 10,000 101‐49‐00‐21‐45 Other Contract Services 32,794 39,679 40,600 42,800 101‐49‐00‐21‐53 Memberships & Publications 1,227 540 3,400 3,400 101‐49‐00‐21‐55 Training & Conference 2,076 (351) 3,750 3,750 21 Services 86,373 93,050 115,750 117,950 101‐49‐00‐22‐07 Copies 2,179 193 2,300 2,300 101‐49‐00‐22‐08 Police Dept Youth Activity 1,731 ‐ 2,000 2,000 101‐49‐00‐22‐12 Computer Equipment ‐ 664 2,000 2,000 101‐49‐00‐22‐13 Office Supplies 2,604 1,032 3,000 3,000 101‐49‐00‐22‐15 Special Department Supplies 4,681 1,612 5,500 5,500 101‐49‐00‐22‐17 Field Supplies 19 ‐ ‐ ‐ 22 Supplies 11,214 3,502 14,800 14,800 101‐49‐00‐23‐35 Software Maintenance 543 174 1,000 1,000 101‐49‐00‐23‐50 Vehicle Alloc Expense 58,467 60,306 72,976 75,379 23 Maintenance 59,010 60,480 73,976 76,379 101‐49‐00‐26‐30 Capital Equipment ‐ 29,465 69,796 50,051 101‐49‐00‐26‐40 Furniture & Fixtures ‐ ‐ 250 250 26 Capital ‐ 29,465 70,046 50,301 00 Public Safety 3,024,444 2,987,085 3,325,398 3,639,929 212 Department of Homeland Secur
49 Police
212‐49‐00‐22‐15 Special Department Supplies ‐ ‐ ‐ 400 22 Supplies ‐ ‐ ‐ 400 Agenda Item #10.1.
Police Budget ‐ 4900
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 00 Public Safety ‐ ‐ ‐ 400 224 Public Safety (COPS)
49 Police
224‐49‐00‐21‐30 Professional Contracts 54,150 59,872 73,400 73,400 224‐49‐00‐21‐45 Other Contract Services ‐ ‐ 5,000 5,000 224‐49‐00‐21‐55 Training & Conference 3,755 8,954 10,000 10,000 21 Services 57,906 68,826 88,400 88,400 224‐49‐00‐22‐12 Computer Equipment 5,232 163 5,000 5,000 224‐49‐00‐22‐15 Special Department Supplies 5,267 2,370 10,000 10,000 224‐49‐00‐22‐17 Field Supplies 18,718 7,698 30,000 30,000 22 Supplies 29,217 10,231 45,000 45,000 00 Public Safety 87,122 79,057 133,400 133,400 238 Training Development Fund
49 Police
238‐49‐00‐21‐55 Training & Conference 5,637 1,549 8,000 8,000 21 Services 5,637 1,549 8,000 8,000 00 Public Safety 5,637 1,549 8,000 8,000 277 Prop 56 Grant
49 Police
277‐49‐00‐20‐10 Salary‐Regular 21,924 ‐ 23,967 95,921 277‐49‐00‐20‐30 Overtime ‐ ‐ 3,918 ‐ 277‐49‐00‐20‐37 Holiday Pay ‐ ‐ ‐ 4,243 277‐49‐00‐20‐40 FICA/Medicare 1,677 ‐ 2,063 7,662 277‐49‐00‐20‐45 Employer PERS 2,858 ‐ 3,126 12,961 277‐49‐00‐20‐55 Health Insurance 3,191 ‐ 5,428 23,529 277‐49‐00‐20‐61 Workers Comp 1,340 ‐ 1,040 ‐ 277‐49‐00‐20‐65 SDI 219 ‐ 322 1,102 277‐49‐00‐20‐75 Deferred Comp 18 ‐ 17 55 277‐49‐00‐20‐95 Police Dept Uniform 250 ‐ 219 1,250 20 Salaries & Benefits 31,477 ‐ 40,101 146,723 277‐49‐00‐22‐15 Special Department Supplies ‐ ‐ 6,211 ‐ 22 Supplies ‐ ‐ 6,211 ‐ 00 Public Safety 31,477 ‐ 46,312 146,723 279 Asset Forfeit
49 Police
279‐49‐00‐22‐15 Special Department Supplies 2,609 3,072 6,500 6,500 22 Supplies 2,609 3,072 6,500 6,500 00 Public Safety 2,609 3,072 6,500 6,500 375 Murray Ex Trust
49 Police
Agenda Item #10.1.
Police Budget ‐ 4900
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 375‐49‐00‐22‐15 Special Department Supplies 34,566 ‐ 4,860 4,860 22 Supplies 34,566 ‐ 4,860 4,860 00 Administration 34,566 ‐ 4,860 4,860 592 Equipment Replacement Fund
49 Police
592‐49‐00‐26‐30 Capital Equipment ‐ ‐ ‐ 250,000 26 Capital ‐ ‐ ‐ 250,000 00 Public Safety ‐ ‐ ‐ 250,000 Grand Total 3,185,854 3,117,075 3,478,159 4,189,813 Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
Professional Contract Services 2130 101
Up Valley Family Center 30,000 30,000 TOTAL ‐ Professional Contract Services 2130 $ 30,000 $ 30,000 Professional Fees 2140 101
Pre‐Employment Psychological, Medical, and
Other Related Services 5,000 5,000 Third Party Investigations 5,000 5,000 TOTAL ‐ Professional Fees 2140 $ 10,000 $ 10,000 Other Contract Services 2145 101
Nixle 2,500 2,500
WCAL 2,500 2,500
SANE/SART 2,500 2,500
St. Helena Car Wash 1,200 1,200 AVTEC 5,000 5,000
RIMS 19,200 19,200
Body Camera Program 8,000 8,000 LEFTA Program 1,600 1,600 Fast Track 300 300 TOTAL ‐ Other Contract Services 2145 $ 42,800 $ 42,800 Memberships & Publications 2153 101
Cal Chiefs 1,200 1,200 IACP 300 300
CPOA 500 500
CAPE 100 100
NAFBI 300 300 Swat/Firearm 200 200 Subscriptions 200 200 CAL PELRA 600 600 TOTAL ‐ Memberships & Publications 2153 $ 3,400 $ 3,400 Training & Conference 2155 101
CAL PELRA 3,750 3,750
TOTAL ‐ Training & Conference 2155 $ 3,750 $ 3,750 Special Department Supplies 2215 101
Senior Volunteer Program Supplies 3,000 3,000 Miscellaneous 2,500 2,500 TOTAL ‐ Special Department Supplies 2215 $ 5,500 $ 5,500 POLICE ‐ 4900
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
POLICE ‐ 4900
EXPENSE DETAIL
Software Maintenance 2335 101
Anti‐Virus 1,000 1,000 TOTAL ‐ Software Maintenance 2335 $ 1,000 $ 1,000 Capital Equipment 2630 101
CIBRS/RIMS 25,000 25,000
Encrypted Radio Communications Upgrade 14,500 14,500 Upgrade Communications Repeater 10,551 10,551 TOTAL ‐ Capital Equipment 2630 $ 50,051 $ 50,051 Professional Contract Services 2130 224
NSIB Contract 45,000 45,000 County Communication Services 1,000 1,000 Live Scan Contract 8,000 8,000 Entersect/NetMotion/Copware/
Language Line 4,300 4,300 Data Ticket Contract 1,200 1,200 CJ's K9 Training Contract 6,000 6,000 Animal Medical Service 3,000 3,000 Booking Fees 1,500 1,500 CLETS Access 3,100 3,100 Critical Reach 300 300 TOTAL ‐ Professional Contract Services 2130 $ 73,400 $ 73,400 Other Contract Services 2145 224
RIMS Dispatch Updates 2,500 2,500 Interview Software Maintenance Contract 2,500 2,500 TOTAL ‐ Other Contract Services 2145 $ 5,000 $ 5,000 Training and Conferences 2155 224
POST Training 2,500 2,500 Domain Specific Conferences 5,000 5,000 Miscellaneous Conferences 2,500 2,500 TOTAL ‐ Training and Conferences 2155 $ 10,000 $ 10,000 Computer Equipment 2212 224
Cameras 5,000 5,000
TOTAL ‐ Other Contract Services 2212 $ 5,000 $ 5,000 PUBLIC SAFETY (COPS) ‐ 224
Agenda Item #10.1.
Description Object Code Funding
Source Total Budgeted
POLICE ‐ 4900
EXPENSE DETAIL
Special Department Supplies 2215 224
Reporting Writing License/Software
Upgrades 3,000 3,000
Radar Units 5,000 5,000 Defibulator Maintenance 2,000 2,000 TOTAL ‐ Special Department Supplies 2215 $ 10,000 $ 10,000 Field Supplies 2217 224
Notebooks, Recording Devices 1,500 1,500 Narcotic Kits, PAZ Devices, Flashlights, &
Chargers 2,500 2,500
Ticket Books 3,000 3,000 Flares, Gloves, First Aid, Batteries, Etc. 5,000 5,000 Ammunition 5,000 5,000 Firearm/Rifle Replacement 5,000 5,000 Portable Radio Repair & Replacement 1,000 1,000 Simunitions 3,000 3,000 Bullet Proof Vest Replacement 4,000 4,000 TOTAL ‐ Field Supplies 2217 $ 30,000 $ 30,000 POST Reimbursable Training 2155 238
Training 8,000 8,000
TOTAL ‐ Post Reimburseable Training 2155 $ 8,000 $ 8,000 Special Department Supplies 2215 279
Tasers and Cartridges 5,000 5,000 Drug Education Prevention Supplies 1,500 1,500 TOTAL ‐ Special Department Supplies 2215 $ 6,500 $ 6,500 TRAINING DEVELOPMENT FUND ‐ 238
ASSET FORFEITURE FUND ‐ 279
Agenda Item #10.1.
Public Works
Agenda Item #10.1.
Public Works Director
Public Works
Operations
Manager
Administrative Assistant
Organizational Chart
Public Works
Administraion
Senior Management Analyst
Assistant Public Works
Director
Treatment Plant
Manager
Assistant
Engineer
Environmental
Services
Technician
Senior Engineer
Agenda Item #10.1.
Public Works Operations
Manager
Organizational Chart
Public Works
Corporation Yard
Assistant Operations
Manager
Lead
Maintenance
Worker
Buildings &
Streets
Superintendent
Underground
Utilities
Superintendent
Trees & Parks
Superintendent
Maintenance
Worker II
Maintenance
Worker
Maintenance
Worker
Maintenance
Worker I
Maintenance
Worker I
Lead
Maintenance
Worker
Maintenance
Worker I
Maintenance
Worker I
Maintenance
Worker
Agenda Item #10.1.
Public Works (5000)
Budget 2022-23
Purpose
· (5000) Administration - Department of Public Works (DPW) Administration manages the operating divisions of Public Works and provides the services of the City Engineer, Property Officer, Floodplain Administrator, City Surveyor, Stormwater Program Coordinator, and Water Use Efficiency Office.
· (5006) Government Buildings - The Government Buildings/Grounds Division of the Department of Public Works is funded by the General Fund and its budget accounts for the total costs of managing and providing maintenance (plumbing, electrical, carpentry, lock smith work, etc.) and custodial services to City buildings (approximately 65,000 square feet). The Division is also responsible for managing supply orders and deliveries, inspection and maintenance of oil recycling area, handicapped lifts, e-waste collection and recycling, and fire extinguisher service. This division’s budget includes, utilities, janitorial costs, air conditioning/heating repairs, and maintenance services.
· (5013) Storm Drains - The purpose of the Storm Water Division is to operate, maintain and improve drainage and flood control facilities.
· (5015) Streets - The Streets Maintenance/Operation Division is responsible for maintaining City streets in a safe and accessible condition with proper and adequate street signage; striping and painting of curbs; sweeping of all City streets and Main Street sidewalks; routine pavement, sidewalk, and curb repairs; maintenance of traffic structures; street lighting; vegetation removal; and cleanup of spills and discharges.
· (5026) Trees - Tree City USA is a division of the Public Works Department under direct supervision of the Parks Supervisor. This Division is responsible for the maintenance of all trees contained in City owned parks, along Main Street and the 15 Heritage Trees in public rights-ofway. Division activities include the planting of new trees, oversight of major pruning projects, minor pruning, and pesticide applications. The division also conducts inspections for tree permits and City approvals involving tree issues.
· (5027) Parks - The Parks Division of the Public Works Department maintains ten parks, four pathways, street trees, benches, and parking lots. In addition, this Division maintains the landscaping around five government buildings, is responsible for herbicide applications around all City facilities and roadsides (approximately forty acres), and assists the general public with water conservation measures during drought periods. This Division provides maintenance labor for Tree City U.S.A.
· (5037) City Garage - The City Garage Division of the Public Works Department is an internal service fund designed to account for the total costs of maintaining a fleet of 40+ vehicles and other equipment owned by the City. Costs are allocated to the various user departments based on time and materials within those departments. The Division strives to provide timely, efficient, and cost-effective maintenance and repairs on City owned vehicles. The City Garage also records and maintains all fleet maintenance records, specifies repair parts and replacement vehicles, and handles all aspects of fleet management for the City excluding Fire Department vehicles.
Agenda Item #10.1.
Public Works (5000)
Budget 2022-23
C19-02 Rehabilitate Crane Park Tennis courts completed
C20-03 Skatepark Improvements completed
C20-08 Public Works Corporation Yard Fuel Tank completed C-82 Downtown Restrooms completed
R19-05 Grayson Avenue and South Crane Avenue rehabilitation design in progress R20-02 Mills Lane Storm Drain design in progress
S-52 WWTP Phase 1 Upgrades plans and specs approved
W-26 Upper York Creek Dam Removal & Ecosystem Restoration project completed Public Works Accomplishments CIP
Completed the removal of the legacy Upper York Creek Dam Removal & Ecosystem Restoration Project (CIP W-26).
Installation of new generators occurred at the City Library, Madrone Knoll Pump Station, Stonebridge Wells site, and the flood project. Automatic transfer switch and docking station installed at Rutherford Pump Station.
Installation of new Exeloo public restroom at Oak Avenue parking lot near Money Way (CIP C-82).
Emergency Meadowood Tank Replacement Project, replace three existing water tanks and upgrade water delivery system.
Development of a Risk and Resilience Assessment (RRA) and an Emergency Response Plan for the City’s water distribution system.
Began Phase I of the City’s Active Transportation/Safe Routes to School Plan. Phase II of the project will occur during FY2021/22.
Crane Park Skatepark improvements included the installation of new LED lights and landscape improvements.
Provided fire response and recovery from the LNU and Glass Fires.
Final draft of Integrated Utility Master Plan.
Public Works Accomplishments
Agenda Item #10.1.
FY19/20 FY20/21 FY21/22
0 1,000 2,000 3,000 4,000
Encroachment Permits Issued
Tree Permits Issued
Banner Permits Issued
Public Works (5000)
Budget 2022-23
Agenda Item #10.1.
Public Works Administration
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 486,002 383,973 786,945 929,281 561 Water Enterprise 974,428 1,032,332 1,094,939 857,395 571 Sewer Enterprise 933,788 870,747 918,566 678,779 713 Civic Impact 1,862 1,834 ‐ 2,305 741 Street Capital Improvement ‐ ‐ 5,261 ‐ Grand Total 2,396,079 2,294,146 2,802,754 2,465,455 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 877,444 849,427 1,232,849 1,676,519 21 Services 207,227 345,989 1,022,771 700,321 22 Supplies 9,874 4,056 18,755 18,755 23 Maintenance 19,558 19,511 23,939 24,660 24 Taxes, Insurances & Contributions 44,757 9,284 38,000 38,000 26 Capital 13,186 5,879 7,200 7,200 29 Transfers 1,224,033 1,060,000 ‐ 459,240 Grand Total 2,396,079 2,294,146 2,802,754 2,465,455 68%
28%
1%1%
2%
0%0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Transfers
Agenda Item #10.1.
Public Works Admin Budget ‐ 5000
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
50 Public Works
101‐50‐00‐20‐10 Salary‐Regular 202,768 183,569 324,428 438,317 101‐50‐00‐20‐30 Overtime ‐ ‐ 750 750 101‐50‐00‐20‐40 FICA/Medicare 14,629 13,051 22,333 31,251 101‐50‐00‐20‐45 Employer PERS 13,224 12,532 22,941 31,042 101‐50‐00‐20‐47 PERS Unfunded Liability 26,140 29,466 45,484 46,397 101‐50‐00‐20‐55 Health Insurance 27,478 21,912 47,359 74,225 101‐50‐00‐20‐61 Workers Comp 10,295 10,011 12,181 12,253 101‐50‐00‐20‐65 SDI 1,823 1,813 3,207 4,097 101‐50‐00‐20‐71 Unemployment ‐ ‐ 1,160 ‐ 101‐50‐00‐20‐75 Deferred Comp 2,709 2,091 4,466 7,217 101‐50‐00‐20‐85 Auto Allowance 680 1,200 3,120 4,560 101‐50‐00‐20‐96 Education Reimbursement 500 ‐ ‐ ‐ 20 Salaries & Benefits 300,246 276,805 486,269 650,109 101‐50‐00‐21‐05 Advertising ‐ 201 500 500 101‐50‐00‐21‐10 Communications 3,476 3,956 2,800 2,800 101‐50‐00‐21‐15 Postage 549 468 600 600 101‐50‐00‐21‐27 Equipment Lease Exp 2,410 2,261 1,800 1,800 101‐50‐00‐21‐30 Professional Contracts 52,413 69,660 251,739 225,000 101‐50‐00‐21‐40 Professional Fees 661 ‐ 538 ‐ 101‐50‐00‐21‐45 Other Contract Services 6,206 5,829 6,722 7,800 101‐50‐00‐21‐53 Memberships & Publications 2,077 2,003 1,680 3,116 101‐50‐00‐21‐55 Training & Conference 1,075 ‐ 3,225 5,225 21 Services 68,867 84,917 269,066 246,841 101‐50‐00‐22‐07 Copies 1,812 907 1,700 1,700 101‐50‐00‐22‐12 Computer Equipment 635 ‐ ‐ ‐ 101‐50‐00‐22‐13 Office Supplies 781 287 1,000 1,000 101‐50‐00‐22‐15 Special Department Supplies 955 489 3,935 3,935 22 Supplies 4,182 1,683 6,635 6,635 101‐50‐00‐23‐35 Software Maintenance 741 682 682 682 101‐50‐00‐23‐50 Vehicle Alloc Expense 17,540 17,755 21,893 22,614 23 Maintenance 18,281 18,437 22,575 23,296 101‐50‐00‐24‐25 Taxes & Other Charges 170 ‐ 171 ‐ 24 Taxes, Insurances & Contributi 170 ‐ 171 ‐ 101‐50‐00‐26‐30 Capital Equipment 1,960 1,960 2,400 2,400 101‐50‐00‐26‐40 Furniture & Fixtures 7,295 ‐ ‐ ‐ 26 Capital 9,255 1,960 2,400 2,400 101‐50‐00‐29‐99 Transfer to other Funds 85,000 ‐ ‐ ‐ 29 Transfers 85,000 ‐ ‐ ‐ 00 Administration 486,002 383,973 786,945 929,281 561 Water Enterprise
50 Public Works
Agenda Item #10.1.
Public Works Admin Budget ‐ 5000
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
561‐50‐00‐20‐10 Salary‐Regular 202,327 197,831 261,877 355,316 561‐50‐00‐20‐30 Overtime ‐ ‐ 450 450 561‐50‐00‐20‐40 FICA/Medicare 14,875 14,221 18,732 25,728 561‐50‐00‐20‐45 Employer PERS 13,647 14,217 18,811 25,770 561‐50‐00‐20‐47 PERS Unfunded Liability 32,889 32,428 37,296 38,517 561‐50‐00‐20‐55 Health Insurance 32,677 26,796 38,715 65,686 561‐50‐00‐20‐61 Workers Comp 13,237 8,395 9,039 10,015 561‐50‐00‐20‐65 SDI 1,878 1,985 2,751 3,496 561‐50‐00‐20‐71 Unemployment ‐ ‐ 696 ‐ 561‐50‐00‐20‐75 Deferred Comp 2,883 2,584 3,874 5,936 561‐50‐00‐20‐85 Auto Allowance 1,160 1,680 2,880 4,560 20 Salaries & Benefits 315,572 300,833 394,424 535,474 561‐50‐00‐21‐05 Advertising ‐ 940 1,500 1,500 561‐50‐00‐21‐10 Communications 3,380 4,249 5,425 5,425 561‐50‐00‐21‐15 Postage 549 468 600 600 561‐50‐00‐21‐27 Equipment Lease Exp 2,410 2,261 1,700 1,700 561‐50‐00‐21‐30 Professional Contracts 25,561 122,325 284,154 190,000 561‐50‐00‐21‐40 Professional Fees 649 ‐ 649 ‐ 561‐50‐00‐21‐43 Penalties and Fines 6,440 ‐ 30,000 30,000 561‐50‐00‐21‐45 Other Contract Services 32,052 20,201 205,201 6,600 561‐50‐00‐21‐50 Water Use Efficiency Program 823 25,276 69,678 30,000 561‐50‐00‐21‐53 Memberships & Publications 1,298 2,312 1,140 2,979 561‐50‐00‐21‐55 Training & Conference 760 ‐ 4,050 6,050 21 Services 73,923 178,683 603,448 274,854 561‐50‐00‐22‐07 Copies 1,797 815 1,700 1,700 561‐50‐00‐22‐12 Computer Equipment 635 ‐ ‐ ‐ 561‐50‐00‐22‐13 Office Supplies 235 ‐ 350 350 561‐50‐00‐22‐15 Special Department Supplies 194 393 3,935 3,935 22 Supplies 2,860 1,208 5,985 5,985 561‐50‐00‐23‐35 Software Maintenance 741 537 682 682 23 Maintenance 741 537 682 682 561‐50‐00‐24‐25 Taxes & Other Charges 44,587 9,112 38,000 38,000 24 Taxes, Insurances & Contributions 44,587 9,112 38,000 38,000 561‐50‐00‐26‐30 Capital Equipment 1,960 1,960 2,400 2,400 561‐50‐00‐26‐40 Furniture & Fixtures 6 ‐ ‐ ‐ 26 Capital 1,966 1,960 2,400 2,400 561‐50‐00‐29‐99 Transfer to Other Funds 534,779 540,000 ‐ 50,000 29 Transfers 534,779 540,000 ‐ 50,000 00 Administration 974,428 1,032,332 1,094,939 857,395 571 Sewer Enterprise
50 Public Works
571‐50‐00‐20‐10 Salary‐Regular 170,948 175,166 234,543 326,615 Agenda Item #10.1.
Public Works Admin Budget ‐ 5000
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
571‐50‐00‐20‐30 Overtime ‐ ‐ 300 300 571‐50‐00‐20‐40 FICA/Medicare 12,446 12,462 16,588 23,480 571‐50‐00‐20‐45 Employer PERS 11,828 12,733 17,009 23,913 571‐50‐00‐20‐47 PERS Unfunded Liability 25,972 29,217 33,725 35,741 571‐50‐00‐20‐55 Health Insurance 26,164 24,318 33,987 59,343 571‐50‐00‐20‐61 Workers Comp 9,315 7,212 7,875 8,915 571‐50‐00‐20‐65 SDI 1,560 1,728 2,423 3,180 571‐50‐00‐20‐71 Unemployment ‐ ‐ 464 ‐ 571‐50‐00‐20‐75 Deferred Comp 2,453 2,028 3,306 5,369 571‐50‐00‐20‐85 Auto Allowance 940 1,200 2,400 4,080 20 Salaries & Benefits 261,626 266,529 352,156 490,936 571‐50‐00‐21‐10 Communications 3,380 3,726 3,000 3,000 571‐50‐00‐21‐15 Postage 549 468 600 600 571‐50‐00‐21‐27 Equipment Lease Exp 2,410 2,261 1,700 1,700 571‐50‐00‐21‐30 Professional Contracts 49,431 67,966 134,108 160,000 571‐50‐00‐21‐40 Professional Fees 574 ‐ 574 ‐ 571‐50‐00‐21‐45 Other Contract Services 4,200 3,853 4,105 5,400 571‐50‐00‐21‐53 Memberships & Publications 1,298 1,707 1,390 2,876 571‐50‐00‐21‐55 Training & Conference 733 ‐ 3,050 5,050 21 Services 62,575 80,555 147,953 178,626 571‐50‐00‐22‐07 Copies 1,797 815 1,700 1,700 571‐50‐00‐22‐12 Computer Equipment 635 ‐ ‐ ‐ 571‐50‐00‐22‐13 Office Supplies 206 ‐ 500 500 571‐50‐00‐22‐15 Special Department Supplies 194 351 3,935 3,935 22 Supplies 2,831 1,166 6,135 6,135 571‐50‐00‐23‐35 Software Maintenance 537 537 682 682 23 Maintenance 537 537 682 682 571‐50‐00‐26‐30 Capital Equipment 1,960 1,960 2,400 2,400 571‐50‐00‐26‐40 Furniture & Fixtures 6 ‐ ‐ ‐ 26 Capital 1,966 1,960 2,400 2,400 571‐50‐00‐29‐99 Transfer to Other Funds 604,254 520,000 ‐ 409,240 29 Transfers 604,254 520,000 ‐ 409,240 00 Administration 933,788 870,747 918,566 678,779 713‐50‐00‐21‐45 Other Contract Services 1,862 1,834 ‐ 2,305 21 Services 1,862 1,834 ‐ 2,305 00 Administration 1,862 1,834 ‐ 2,305 741 Street Capital Improvement
50 Public Works
741‐50‐00‐20‐10 Salary‐Regular ‐ ‐ 5,261 ‐ 20 Salaries & Benefits ‐ ‐ 5,261 ‐ Agenda Item #10.1.
Public Works Admin Budget ‐ 5000
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
00 Administration ‐ ‐ 5,261 ‐ Grand Total 2,396,079 2,294,146 2,802,754 2,465,455 Agenda Item #10.1.
Description Object Code Total Budgeted
Equipment Lease 2127 101 561 571
Copiers 1,800 1,700 1,700 $ 5,200 TOTAL ‐ Equipment Lease 2127 $ 1,800 $ 1,700 $ 1,700 $ 5,200 Professional Contracts 2130 101 561 571
Plan Check/Design Review/Map Check 100,000 25,000 ‐ 25,000 150,000 Traffic Engineering Support ‐ 25,000 ‐ ‐ 25,000 Wastewater Permit Reporting ‐ ‐ ‐ 75,000 75,000 Computerized Asset Management (Annual
Fee) 20,000 20,000 ‐ 20,000 60,000 On‐Call Engineering Support Services 80,000 40,000 40,000 160,000 Upper York Creek Dam Monitoring &
Maintenance ‐ ‐ 105,000 ‐ 105,000 TOTAL ‐ Professional Contracts 2130 $ 225,000 $ 190,000 $ ‐ 160,000 $ $ 575,000 Other Contract Services 2145 101 561 571 713
Corporation Yard Trailer Rental 6,200 5,000 3,800 2,000 17,000 Underground Service Alerts 1,600 1,600 1,600 4,800 TOTAL ‐ Other Contract Services 2145 7,800 $ $ 6,600 $ 5,400 $ 2,000 $ 21,800 Water Use Efficiency Program 2150 101 561 571
Implement water saving programs ‐ ‐ 30,000 ‐ 30,000 TOTAL ‐ Water Use Efficiency Program 2150 $ ‐ $ ‐ 30,000 $ ‐ $ $ 30,000 Memberships & Publications 2153 101 561 571
MMANC (5) 125 125 125 ‐ 375 APWA Membership (4) 275 275 275 ‐ 825 ICMA (2) 186 116 96 398 ASCE 115 115 115 345 WEF 140 140
AWWA Membership (agency) 473 473 BACWA Membership (agency) ‐ 1,200 1,200 ‐ 2,400 License Renewals 200 400 150 ‐ 750 County of Napa Official Records Index and
Document Images (split with CM, Planning,
and Public Works)
1,940 ‐ ‐ ‐ 1,940 Notary 275 275 275 825 Miscellaneous ‐ ‐ ‐ 500 500 TOTAL ‐ Memberships & Publications 2153 3,116 $ $ 2,979 $ ‐ 2,876 $ $ 8,971 Training and Conferences 2155 101 561 571
Miscellaneous Training 5,225 6,050 5,050 ‐ 16,325 TOTAL ‐ Training and Conferences 2155 5,225 $ $ 6,050 $ ‐ 5,050 $ $ 16,325 Taxes & Other Charges 2425 101 561 571
Bell Canyon, St. Helena Lower Dam Fees ‐ ‐ 38,000 ‐ 38,000 TOTAL ‐ Taxes and Other Charges 2425 $ ‐ $ ‐ 38,000 $ ‐ $ $ 38,000 Capital Equipment 2630 101 561 571
Vehicle Lease ‐ Public Works Vehicle #1 Lease
began FY 19 2,400 2,400 ‐ 2,400 7,200 TOTAL ‐ Capital Equipment 2630 2,400 $ $ 2,400 $ ‐ 2,400 $ $ 7,200 PUBLIC WORKS ADMIN ‐ 5000
EXPENSE SUMMARY
Funding Source
Agenda Item #10.1.
Government Buildings
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 921,807 410,835 539,194 528,118 561 Water Enterprise 102 ‐ 9,000 49,000 571 Sewer Enterprise ‐ ‐ 9,000 14,000 Grand Total 921,910 410,835 557,194 591,118 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 38,606 104,456 116,046 117,468 21 Services 355,369 261,970 384,816 413,750 22 Supplies 38,503 20,255 22,331 20,400 23 Maintenance 5,645 23,783 33,000 38,000 24 Taxes, Insurances & Contributions 730 372 1,000 1,500 26 Capital 56 ‐ ‐ ‐ 29 Transfers 483,000 ‐ ‐ ‐ Grand Total 921,910 410,835 557,194 591,118 20%
70%
4%
6% 0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Transfers
Agenda Item #10.1.
Government Buildings Budget ‐ 5006
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
50 Public Works
101‐50‐06‐20‐10 Salary‐Regular 23,038 63,916 72,113 75,128 101‐50‐06‐20‐25 Standby ‐ ‐ 330 ‐ 101‐50‐06‐20‐30 Overtime ‐ ‐ 1,251 ‐ 101‐50‐06‐20‐40 FICA/Medicare 1,799 5,065 5,585 5,816 101‐50‐06‐20‐45 Employer PERS 2,124 4,816 5,676 5,856 101‐50‐06‐20‐47 PERS Unfunded Liability 3,624 11,955 11,253 8,753 101‐50‐06‐20‐55 Health Insurance 5,824 11,841 15,918 16,600 101‐50‐06‐20‐61 Workers Comp 980 2,759 2,715 2,568 101‐50‐06‐20‐65 SDI 235 727 865 826 101‐50‐06‐20‐71 Unemployment ‐ ‐ 487 ‐ 101‐50‐06‐20‐75 Deferred Comp 501 828 961 961 101‐50‐06‐20‐85 Auto Allowance 480 480 960 960 20 Salaries & Benefits 38,606 104,456 116,046 117,468 101‐50‐06‐21‐10 Communications 28,847 28,248 25,550 25,550 101‐50‐06‐21‐22 Utilities 126,374 132,421 105,570 105,570 101‐50‐06‐21‐25 Equipment Rental ‐ ‐ ‐ 8,000 101‐50‐06‐21‐45 Other Contract Services 200,045 101,300 243,696 243,630 101‐50‐06‐21‐55 Training & Conference ‐ ‐ ‐ 1,000 21 Services 355,267 261,970 374,816 383,750 101‐50‐06‐22‐12 Computer Equipment 1,075 ‐ ‐ ‐ 101‐50‐06‐22‐15 Special Department Supplies 35,458 20,115 21,931 20,000 101‐50‐06‐22‐20 Small Tools 721 140 400 400 101‐50‐06‐22‐25 Fuel/Oil 1,250 ‐ ‐ ‐ 22 Supplies 38,503 20,255 22,331 20,400 101‐50‐06‐23‐12 Maintenance Supplies 88 ‐ ‐ ‐ 101‐50‐06‐23‐30 Maint Buildings/Grounds 5,558 23,783 25,000 5,000 23 Maintenance 5,645 23,783 25,000 5,000 101‐50‐06‐24‐25 Taxes & Other Charges 730 372 1,000 1,500 24 Taxes, Insurances & Contributions 730 372 1,000 1,500 101‐50‐06‐26‐40 Furniture & Fixtures 56 ‐ ‐ ‐ 26 Capital 56 ‐ ‐ ‐ 101‐50‐06‐29‐99 Transfer to Other Funds Bldgs 483,000 ‐ ‐ ‐ 29 Transfers 483,000 ‐ ‐ ‐ 06 Public Buildings 921,807 410,835 539,194 528,118 561 Water Enterprise
50 Public Works
561‐50‐06‐21‐45 Other Contract Services 102 ‐ 5,000 20,000 21 Services 102 ‐ 5,000 20,000 561‐50‐06‐23‐30 Maint Buildings/Grounds ‐ ‐ 4,000 29,000 Agenda Item #10.1.
Government Buildings Budget ‐ 5006
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 23 Maintenance ‐ ‐ 4,000 29,000 06 Public Buildings 102 ‐ 9,000 49,000 571 Sewer Enterprise
50 Public Works
571‐50‐06‐21‐45 Other Contract Services ‐ ‐ 5,000 10,000 21 Services ‐ ‐ 5,000 10,000 571‐50‐06‐23‐30 Maint Buildings/Grounds ‐ ‐ 4,000 4,000 23 Maintenance ‐ ‐ 4,000 4,000 06 Public Buildings ‐ ‐ 9,000 14,000 Grand Total 921,910 410,835 557,194 591,118 Agenda Item #10.1.
Description Object Code Funding
Source
Funding
Source
Funding
Source Total Budgeted
Other Contract Services 2145 101 561 571
Custodial 75,000 75,000 Carpet Cleaning 5,300 5,300 Pest Control 25,600 25,600 Elevator Service ‐ Carnegie 3,000 3,000 Elevator Service ‐ Library 2,000 2,000 Napa Fire Equipment
Service
Replace Fire Extinguishers
6,500 6,500
Alarm Services 6,000 6,000 Library HVAC Pump Maintenance 5,000 5,000 HVAC Maintenance 30,000 5,000 5,000 40,000 Generator Maintenance/Emergency Repair 5,000 15,000 5,000 25,000 Miscellaneous Maintenance 20,230 20,230 Miscellaneous Repairs to Buildings 60,000 60,000 TOTAL ‐ Other Contract Services 2145 243,630 $ $ 20,000 $ 10,000 $ 273,630 Special Department Supplies 2215 101 561 571
Paper Goods 3,000 3,000 Paint & Hardware 2,500 2,500 First Aid Supplies 1,500 1,500 Lighting Retrofit to LED Fixtures 6,000 6,000 Other Miscellaneous Supplies 7,000 7,000 TOTAL ‐ Special Department Supplies 2215 20,000 $ ‐ $ ‐ $ $ 20,000 Maintenance Buildings and Grounds 2330 101 561 571
Miscellaneous Repairs to Buildings 5,000 4,000 4,000 13,000 Demolition of WTP Trailer 25,000 ‐ 25,000 TOTAL ‐ Maintenance Buildings and Grounds 2330 5,000 $ $ 29,000 $ 4,000 $ 38,000 GOVERNMENT BUILDINGS ‐ 5006
EXPENSE SUMMARY
Agenda Item #10.1.
Storm Drains
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 200,799 167,635 267,527 265,043 700 Flood Control Capital ‐ 28,012 47,040 30,000 Grand Total 200,799 195,647 314,567 295,043 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 124,099 76,773 86,817 86,228 21 Services 65,271 111,895 169,289 144,000 22 Supplies 11,429 3,266 47,646 54,000 24 Taxes, Insurances & Contributions ‐ ‐ 4,600 4,600 26 Capital ‐ 3,712 6,215 6,215 Grand Total 200,799 195,647 314,567 295,043 29%
49%
18%
2%2%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Taxes, Insurances & Contributions
Capital
Agenda Item #10.1.
Storm Drains Budget ‐ 5013
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
50 Public Works
101‐50‐13‐20‐10 Salary‐Regular 64,877 38,015 43,282 43,760 101‐50‐13‐20‐25 Standby 1,465 675 3,857 3,857 101‐50‐13‐20‐30 Overtime 18,304 11,969 8,500 8,500 101‐50‐13‐20‐40 FICA/Medicare 6,500 3,878 4,284 4,321 101‐50‐13‐20‐45 Employer PERS 4,469 2,133 2,998 2,968 101‐50‐13‐20‐47 PERS Unfunded Liability 7,503 7,651 5,944 4,436 101‐50‐13‐20‐55 Health Insurance 15,507 8,495 14,564 15,175 101‐50‐13‐20‐61 Workers Comp 4,167 2,365 2,328 2,201 101‐50‐13‐20‐65 SDI 837 543 668 617 101‐50‐13‐20‐71 Unemployment ‐ ‐ 975 ‐ 101‐50‐13‐20‐75 Deferred Comp 468 75 393 393 20 Salaries & Benefits 124,099 76,773 86,817 86,228 101‐50‐13‐21‐25 Equipment Rental 22,349 27,994 17,000 17,000 101‐50‐13‐21‐38 Conservation Maintenance 5,144 ‐ 642 ‐ 101‐50‐13‐21‐45 Other Contract Services 32,085 49,253 93,249 80,000 101‐50‐13‐21‐48 Government Fees 5,692 5,994 12,000 17,000 21 Services 65,271 83,883 122,249 114,000 101‐50‐13‐22‐15 Special Department Supplies 11,429 3,266 47,646 54,000 22 Supplies 11,429 3,266 47,646 54,000 101‐50‐13‐24‐25 Taxes & Other Charges ‐ ‐ 4,600 4,600 24 Taxes, Insurances & Contributions ‐ ‐ 4,600 4,600 101‐50‐13‐26‐30 Capital Equipment ‐ 3,712 6,215 6,215 26 Capital ‐ 3,712 6,215 6,215 13 Stormwater 200,799 167,635 267,527 265,043 700 Flood Control Capital
50 Public Works
700‐50‐13‐21‐38 Conservation Maintenance ‐ 28,012 47,040 30,000 21 Services ‐ 28,012 47,040 30,000 13 Stormwater ‐ 28,012 47,040 30,000 Grand Total 200,799 195,647 314,567 295,043 Agenda Item #10.1.
Description Object Code Total Budgeted
Equipment Rental 2125 101
Clearing Valleyview Bridget Culverts 2,000 2,000 Sediment Removal 10,000 10,000 Duck Pond ‐ Mitchell/North 5,000 5,000 TOTAL ‐ Equipment Rental 2125 17,000 $ $ 17,000 Other Contract Services 2145 101
Mitchell Avenue ‐ Duck Pond 10,000 10,000 Stormwater JPA 40,000 40,000 Stormwater Inspection 15,000 15,000 Stormwater Phase II Trash Assessment 15,000 15,000 TOTAL ‐ Other Contract Services 2145 80,000 $ $ 80,000 Government Fees 2148 101
SWRCB MS4 Permit 7,000 7,000 CDFW Permit/Annual Maintenance Fee 10,000 10,000 TOTAL ‐ Government Fees 2148 17,000 $ $ 17,000 Special Department Supplies 2215 101
Flow Monitor/Data Collection 11,000 11,000 Misc. Stormwater Supplies (sweeper,
brooms, trench debris, grubbing, hauling,
D.I. inlets, rims and covers)
5,000 5,000
Repair/Maintenance Supplies 38,000 38,000 TOTAL ‐ Special Department Supplies 2215 54,000 $ $ 54,000 STORM DRAINS ‐ 5013
EXPENSE SUMMARY
Funding
Agenda Item #10.1.
Streets
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 1,025,116 352,688 482,064 523,406 561 Water Enterprise ‐ ‐ 33,400 33,400 571 Sewer Enterprise ‐ ‐ 33,400 33,400 Grand Total 1,025,116 352,688 548,864 590,206 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 208,711 129,856 153,070 153,245 21 Services 152,233 91,478 132,891 135,200 22 Supplies 61,251 28,888 38,550 49,550 23 Maintenance 92,684 83,907 189,182 217,041 24 Taxes, Insurances & Contributions 76 42 300 300 26 Capital 45,973 18,518 34,870 34,870 29 Transfers 464,189 ‐ ‐ ‐ Grand Total 1,025,116 352,688 548,864 590,206 26%
23%
8%
37%
0% 6% 0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Transfers
Agenda Item #10.1.
Streets Budget ‐ 5015
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund
50 Public Works
101‐50‐15‐20‐10 Salary‐Regular 123,108 73,492 80,496 82,486 101‐50‐15‐20‐25 Standby 2,415 1,435 3,857 3,857 101‐50‐15‐20‐30 Overtime 11,223 5,542 8,500 8,500 101‐50‐15‐20‐40 FICA/Medicare 10,487 6,163 7,154 7,306 101‐50‐15‐20‐45 Employer PERS 7,932 4,343 5,675 5,705 101‐50‐15‐20‐47 PERS Unfunded Liability 12,578 12,541 11,253 8,526 101‐50‐15‐20‐55 Health Insurance 30,318 17,569 27,705 28,864 101‐50‐15‐20‐61 Workers Comp 8,579 6,700 6,595 6,237 101‐50‐15‐20‐65 SDI 1,361 868 1,114 1,043 101‐50‐15‐20‐71 Unemployment ‐ ‐ 975 ‐ 101‐50‐15‐20‐75 Deferred Comp 708 227 721 721 20 Salaries & Benefits 208,711 129,856 153,070 153,245 101‐50‐15‐21‐10 Communications 1,993 975 2,500 2,500 101‐50‐15‐21‐22 Utilities 73,854 75,744 81,000 81,000 101‐50‐15‐21‐25 Equipment Rental ‐ ‐ 2,700 2,700 101‐50‐15‐21‐45 Other Contract Services 76,266 14,759 44,191 43,000 101‐50‐15‐21‐53 Memberships & Publications ‐ ‐ 1,000 1,000 101‐50‐15‐21‐55 Training & Conference ‐ ‐ 1,500 5,000 101‐50‐15‐21‐60 Other Travel 120 ‐ ‐ ‐ 21 Services 152,233 91,478 132,891 135,200 101‐50‐15‐22‐12 Computer Equipment 496 ‐ ‐ ‐ 101‐50‐15‐22‐13 Office Supplies 671 ‐ 250 250 101‐50‐15‐22‐15 Special Department Supplies 58,142 28,806 35,300 46,300 101‐50‐15‐22‐20 Small Tools 1,942 82 3,000 3,000 101‐50‐15‐22‐26 Vehicle Maint ‐ ‐ ‐ ‐ 22 Supplies 61,251 28,888 38,550 49,550 101‐50‐15‐23‐12 Maintenance Supplies 22,045 6,732 33,000 61,000 101‐50‐15‐23‐15 Maint Machine/Equipment 16,560 23,909 23,703 21,400 101‐50‐15‐23‐30 Maint Buildings/Grounds 1,459 ‐ ‐ ‐ 101‐50‐15‐23‐50 Vehicle Alloc Expense 52,621 53,266 65,679 67,841 23 Maintenance 92,684 83,907 122,382 150,241 101‐50‐15‐24‐25 Taxes & Other Charges 76 42 300 300 24 Taxes, Insurances & Contributions 76 42 300 300 101‐50‐15‐26‐30 Capital Equipment 45,973 18,518 34,870 34,870 26 Capital 45,973 18,518 34,870 34,870 101‐50‐15‐29‐99 Transfer to other Funds 464,189 ‐ ‐ ‐ 29 Transfers 464,189 ‐ ‐ ‐ 15 Street Maintenance 1,025,116 352,688 482,064 523,406 561 Water Enterprise
50 Public Works
561‐50‐15‐23‐12 Maintenance Supplies ‐ ‐ 25,000 25,000 Agenda Item #10.1.
Streets Budget ‐ 5015
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561‐50‐15‐23‐15 Maint Machine Equip ‐ ‐ 8,400 8,400 23 Maintenance ‐ ‐ 33,400 33,400 15 Street Maintenance ‐ ‐ 33,400 33,400 571 Sewer Enterprise
50 Public Works
571‐50‐15‐23‐12 Maintenance Supplies ‐ ‐ 25,000 25,000 571‐50‐15‐23‐15 Maint Machine Equip ‐ ‐ 8,400 8,400 23 Maintenance ‐ ‐ 33,400 33,400 15 Street Maintenance ‐ ‐ 33,400 33,400 Grand Total 1,025,116 352,688 548,864 590,206 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Equipment Rental 2125 101 561 571
Miscellaneous Rentals 2,700 2,700 TOTAL ‐ Equipment Rental 2125 2,700 $ ‐ $ ‐ $ $ 2,700 Other Contract Services 2145 101 561 571
Incidents and Accidents 43,000 43,000 TOTAL ‐ Other Contract Services 2145 43,000 $ ‐ $ ‐ $ $ 43,000 Memberships & Publications 2153 101 561 571
Books & Membership Fees to PAPA 255 255 Misc. Memberships 745 745 TOTAL ‐ Memberships & Publications 2153 1,000 $ ‐ $ ‐ $ $ 1,000 Training & Conference 2155 101 561 571
CEU 1,500 1,500
Misc. Trainings 3,500 3,500 TOTAL ‐ Training & Conference 2155 5,000 $ ‐ $ ‐ $ $ 5,000 Special Department Supplies 2215 101 561 571
Signs 8,000 8,000
Uniforms/Boots 21,000 21,000 Cones 2,500 2,500
Miscellaneous Supplies 2,000 2,000 Guideposts 600 600 Retrofit Radar Signs 10,000 10,000 Barricades 1,200 1,200 Raingear 1,000 1,000 TOTAL ‐ Special Department Supplies 2215 46,300 $ ‐ $ ‐ $ $ 46,300 Maintenance Supplies 2312 101 561 571
Asphalt 16,000 25,000 25,000 66,000 Sand and Sand Bags 4,000 4,000 Paint/Thermo 30,000 30,000 Other Maintenance Supplies 3,000 3,000 Shale 4,000 4,000
Cold Mix 4,000 4,000 TOTAL ‐ Maintenance Supplies 2312 61,000 $ $ 25,000 $ 25,000 $ 111,000 Maintenance Machinery & Equipment 2315 101 561 571
Gutter Brooms, Curtains, Saw Blades, etc. 6,000 6,000 Large Equip. Repair and Maintenance 15,400 8,400 8,400 32,200 TOTAL ‐ Machine Maintenance & Equipment 2315 21,400 $ $ 8,400 $ 8,400 $ 38,200 STREETS ‐ 5015
EXPENSE SUMMARY
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
STREETS ‐ 5015
EXPENSE SUMMARY
Capital Equipment 2630 101 561 571
Lease ‐ Vehicle 208, costs split with WW
Collection ‐ $150,000 for 5 years @ 5% 34,870 34,870 TOTAL ‐ Capital Equipment 2630 34,870 $ $ 34,870 Agenda Item #10.1.
Tree City
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 39 51,910 104,796 154,697 283 Tree City USA 97,813 111,660 3,330 131,666 Grand Total 97,852 163,570 108,126 286,363 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 19,299 19,844 20,396 20,797 21 Services 65,753 19,835 65,256 113,600 22 Supplies 386 495 900 1,500 23 Maintenance 12,413 12,396 21,574 18,800 29 Transfers ‐ ‐ 111,000 131,666 Grand Total 97,852 163,570 108,126 286,363 7%
40%
7% 0%
46%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Transfers
Agenda Item #10.1.
Tree City Budget ‐ 5026
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 101 General Fund
50 Public Works
101‐50‐26‐20‐10 Salary‐Regular ‐ 10,825 11,772 12,419 101‐50‐26‐20‐40 FICA/Medicare ‐ 848 919 968 101‐50‐26‐20‐45 Employer PERS ‐ 1,086 1,163 1,226 101‐50‐26‐20‐47 PERS Unfunded Liability ‐ 2,354 2,306 1,832 101‐50‐26‐20‐55 Health Insurance ‐ 3,064 3,216 3,357 101‐50‐26‐20‐61 Workers Comp ‐ 394 388 367 101‐50‐26‐20‐65 SDI ‐ 123 141 137 101‐50‐26‐20‐75 Deferred Comp ‐ 260 251 251 101‐50‐26‐20‐85 Auto Allowance ‐ 230 240 240 20 Salaries & Benefits ‐ 19,184 20,396 20,797 101‐50‐26‐21‐35 Main Street Trees ‐ ‐ ‐ ‐ 101‐50‐26‐21‐36 Tree City USA ‐ 1,150 7,700 16,800 101‐50‐26‐21‐37 Heritage Trees ‐ ‐ 8,200 10,000 101‐50‐26‐21‐45 Other Contract Services ‐ 18,250 42,000 80,000 101‐50‐26‐21‐53 Memberships & Publications ‐ ‐ 1,000 1,000 101‐50‐26‐21‐55 Training & Conference ‐ 435 4,800 4,800 101‐50‐26‐21‐57 Certifications ‐ ‐ 1,000 1,000 21 Services ‐ 19,835 64,700 113,600 101‐50‐26‐22‐15 Special Department Supplies 39 295 400 1,000 101‐50‐26‐22‐20 Small Tools ‐ 200 500 500 22 Supplies 39 495 900 1,500 101‐50‐26‐23‐30 Maint Buildings/Grounds ‐ 12,396 18,800 18,800 23 Maintenance ‐ 12,396 18,800 18,800 26 Tree City USA 39 51,910 104,796 154,697 283 Tree City USA
50 Public Works
283‐50‐26‐20‐10 Salary‐Regular 11,519 ‐ 435 ‐ 283‐50‐26‐20‐40 FICA/Medicare 900 ‐ 33 ‐ 283‐50‐26‐20‐45 Employer PERS 1,062 ‐ 44 ‐ 283‐50‐26‐20‐47 PERS Unfunded Liability 1,812 ‐ ‐ ‐ 283‐50‐26‐20‐55 Health Insurance 2,908 ‐ 134 ‐ 283‐50‐26‐20‐61 Workers Comp 490 ‐ ‐ ‐ 283‐50‐26‐20‐65 SDI 118 ‐ 4 ‐ 283‐50‐26‐20‐75 Deferred Comp 251 ‐ 0 ‐ 283‐50‐26‐20‐85 Auto Allowance 240 ‐ 10 ‐ 20 Salaries & Benefits 19,299 ‐ 660 ‐ 283‐50‐26‐21‐25 Equipment Rental 590 ‐ ‐ ‐ 283‐50‐26‐21‐35 Main Street Trees 2,085 ‐ ‐ ‐ 283‐50‐26‐21‐36 Tree City USA 1,348 ‐ ‐ ‐ 283‐50‐26‐21‐45 Other Contract Services 61,375 ‐ ‐ 556 283‐50‐26‐21‐53 Memberships & Publications 275 ‐ ‐ ‐ Agenda Item #10.1.
Tree City Budget ‐ 5026
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 283‐50‐26‐21‐55 Training & Conference 80 ‐ ‐ ‐ 21 Services 65,753 ‐ ‐ 556 283‐50‐26‐22‐15 Special Department Supplies 278 ‐ ‐ ‐ 283‐50‐26‐22‐20 Small Tools 69 ‐ ‐ ‐ 22 Supplies 347 ‐ ‐ ‐ 283‐50‐26‐23‐30 Maint Buildings/Grounds 12,413 ‐ ‐ 2,774 23 Maintenance 12,413 ‐ ‐ 2,774 283‐50‐26‐29‐99 Transfer to other Funds ‐ ‐ 111,000 131,666 29 Transfers ‐ ‐ 111,000 131,666 26 Tree City USA 97,813 111,660 3,330 131,666 Grand Total 97,852 163,570 108,126 286,363 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Tree City USA 2136 101
Trees and Materials for Off Main 1,800 1,800 Emergency Tree Work 15,000 15,000 TOTAL ‐ Tree City USA 2136 16,800 $ $ 16,800 Heritage Trees 2137 101
Emergency Tree Work on Heritage Trees 10,000 10,000 TOTAL ‐ Heritage Trees 2137 10,000 $ $ 10,000 Other Contract Services 2145 101
Heritiage Trees 20,000 20,000 Crane Park (Phase II) 35,000 35,000 Tree Inventory (Phase I) 25,000 25,000 TOTAL ‐ Other Contract Services 2145 80,000 $ 80,000 Memberships & Publications 2153 101
ISA 700 700
WC ISA 300 300 TOTAL ‐ Memberships & Publications 2153 1,000 $ $ 1,000 Training & Conferences 2155 101
Arborist CEUs 1,500 1,500 Arborist Prep Course 2,250 2,250 Arborist Certificate Test 1,050 1,050 TOTAL ‐ Training & Conferences 2155 4,800 $ $ 4,800 Certifications 2157 101
Miscellaneous Certifications 1,000 1,000 TOTAL ‐ Certifications 2157 1,000 $ $ 1,000 TREES ‐ 5026
EXPENSE SUMMARY
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
TREES ‐ 5026
EXPENSE SUMMARY
Special Department Supplies 2215 101
Soils, Fertilizers, Pesticides 1,000 1,000 TOTAL ‐ Special Department Supplies 2215 1,000 $ $ 1,000 Maintenance Buildings/Grounds 2330 101
Tunnel of Trees 18,000 18,000 Lyman Park 800 800 TOTAL ‐ Maintenance Buildings/Grounds 2330 18,800 $ $ 18,800 Agenda Item #10.1.
Parks
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 101 General Fund 654,089 699,147 888,920 915,814 592 Equipment Replacement Fund ‐ ‐ ‐ 83,000 Grand Total 654,089 699,147 888,920 998,814 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 360,973 450,610 443,166 478,125 21 Services 165,848 156,703 194,300 194,300 22 Supplies 52,753 59,698 61,662 56,500 23 Maintenance 74,427 32,115 144,842 186,689 24 Taxes, Insurances & Contributions 88 21 200 200 26 Capital ‐ ‐ 44,750 83,000 Grand Total 654,089 699,147 888,920 998,814 48%
19%
6%
19%
0%
8%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Agenda Item #10.1.
Parks Budget ‐ 5027
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 101 General Fund
50 Public Works
101‐50‐27‐20‐10 Salary‐Regular 218,349 256,458 263,695 295,183 101‐50‐27‐20‐25 Standby 1,900 5,620 3,857 3,857 101‐50‐27‐20‐30 Overtime 8,439 18,857 3,158 3,158 101‐50‐27‐20‐40 FICA/Medicare 17,615 21,608 20,870 23,302 101‐50‐27‐20‐45 Employer PERS 18,117 22,019 23,179 24,812 101‐50‐27‐20‐47 PERS Unfunded Liability 29,827 42,175 45,957 37,086 101‐50‐27‐20‐55 Health Insurance 49,824 60,915 59,452 66,439 101‐50‐27‐20‐61 Workers Comp 12,746 17,736 17,457 18,343 101‐50‐27‐20‐65 SDI 2,303 3,108 3,249 3,324 101‐50‐27‐20‐75 Deferred Comp 1,853 2,114 2,293 2,621 20 Salaries & Benefits 360,973 450,610 443,166 478,125 101‐50‐27‐21‐10 Communications 2,031 2,798 3,500 3,500 101‐50‐27‐21‐22 Utilities 140,674 129,106 130,500 130,500 101‐50‐27‐21‐25 Equipment Rental 1,041 817 2,000 2,000 101‐50‐27‐21‐30 Professional Contracts ‐ 19,510 45,000 45,000 101‐50‐27‐21‐45 Other Contract Services 20,440 2,670 5,000 5,000 101‐50‐27‐21‐53 Memberships & Publications 200 983 1,000 1,000 101‐50‐27‐21‐55 Training & Conference 1,462 820 7,000 7,000 101‐50‐27‐21‐60 Other Travel ‐ ‐ 300 300 21 Services 165,848 156,703 194,300 194,300 101‐50‐27‐22‐12 Computer Equipment 272 ‐ ‐ ‐ 101‐50‐27‐22‐13 Office Supplies 676 ‐ 750 750 101‐50‐27‐22‐15 Special Department Supplies 50,630 59,639 59,712 54,550 101‐50‐27‐22‐20 Small Tools 1,175 58 1,200 1,200 22 Supplies 52,753 59,698 61,662 56,500 101‐50‐27‐23‐12 Maintenance Supplies 98 ‐ ‐ ‐ 101‐50‐27‐23‐15 Maint Machine/Equipment 9,321 2,523 15,854 15,000 101‐50‐27‐23‐30 Maint Buildings/Grounds 35,774 ‐ 92,500 134,000 101‐50‐27‐23‐50 Vehicle Alloc Expense 29,234 29,592 36,488 37,689 23 Maintenance 74,427 32,115 144,842 186,689 101‐50‐27‐24‐25 Taxes & Other Charges 88 21 200 200 24 Taxes, Insurances & Contributions 88 21 200 200 101‐50‐27‐26‐70 Capital Imp Equipment ‐ ‐ ‐ 44,750 26 Capital ‐ ‐ ‐ 44,750 27 Parks Maintenance 654,089 699,147 888,920 915,814 Agenda Item #10.1.
Parks Budget ‐ 5027
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 592 Equipment Replacement Fund
50 Public Works
592‐50‐27‐26‐30 Capital Equipment ‐ ‐ ‐ 83,000 26 Capital ‐ ‐ ‐ 83,000 27 Parks Maintenance ‐ ‐ ‐ 83,000 Grand Total 654,089 699,147 888,920 998,814 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Equipment Rentals 2125 101
Misc. Rentals for Equipment (not owned by
the City) 2,000 2,000 TOTAL ‐ Equipment Rentals 2125 2,000 $ $ 2,000 Other Contract Services 2145 101
Unplanned Repairs to Park Facilities 5,000 5,000 TOTAL ‐ Other Contract Services 2145 5,000 $ $ 5,000 Memberships & Publications 2153 101
PAPA Membership 560 560 DPR Certificates 240 240 NRPA 200 200
TOTAL ‐ Memberships & Publications 2153 1,000 $ $ 1,000 Training & Conferences 2155 101
CPSI Course & Exam (hotel/travel) 3,955 3,955 PAPA CEUs 1,000 1,000 DPR Test Prep and Exam 1,365 1,365 Misc. Training and Seminars 680 680 TOTAL ‐ Training & Conferences 2155 7,000 $ $ 7,000 Special Department Supplies 2215 101
Standard Supplies (toilet paper, towels,
cleaners, etc.) 13,000 13,000 Misc. Supplies (fertilizer, irrigation parts,
etc.) 12,100 12,100
Uniforms and Boots 22,650 22,650 Crane Park Dumpster 4,300 4,300 Battrery Powered Leaf Blowers (Pilot
Program) 2,500 2,500
TOTAL ‐ Special Department Supplies 2215 54,550 $ $ 54,550 Maintenance Machine & Equipment 2315 101
Repairs to Major Equipment 15,000 15,000 TOTAL ‐ Maintenance Machine & Equip. 2315 15,000 $ $ 15,000 PARKS ‐ 5027
EXPENSE SUMMARY
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
PARKS ‐ 5027
EXPENSE SUMMARY
Buildings and Grounds Maintenance 2330 101
Accidents/Incidents 2,500 2,500 Repair Arbor at Lewis Station 6,000 6,000 Mulch 25,000 25,000
Fibar for Playgrounds 10,000 10,000 Park Sign Replacement 3,500 3,500 Skate Park Maintenance 3,000 3,000 Wood Replacement for Tables/Benches 18,000 18,000 Fence Repairs and Replacement 20,000 20,000 Holiday Storage Connext Boxes 40,000 40,000 Misc. Irrigation Repairs 6,000 6,000 TOTAL ‐ Buildings and Grounds Maintenance 2330 134,000 $ $ 134,000 Agenda Item #10.1.
City Garage
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 582 Internal Service Garage Fund 403,924 406,212 280,297 316,590 Grand Total 403,924 406,212 280,297 316,590 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 DRAFT 40 Non Departmental
29 Transfers 139,030 ‐ 131,034 ‐ 50 Public Works
20 Salaries & Benefits 110,381 93,504 114,097 113,390 21 Services 160 648 4,000 4,000 22 Supplies 154,353 181,008 162,100 199,100 24 Taxes, Insurances & Contributions ‐ 17 100 100 Grand Total 403,924 406,212 280,297 316,590 0%
36%
1%
63%
FY 23 EXPENSES BY CATEGORY
Transfers
Salaries & Benefits
Services
Supplies
Taxes, Insurances & Contributions
Agenda Item #10.1.
Garage Budget ‐ 5037
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 582 Internal Service Garage Fund
40 Non Departmental
582‐40‐10‐29‐40 Depreciation Expense 139,030 ‐ 131,034 ‐ 29 Transfers 139,030 ‐ 131,034 ‐ 10 City Garage 139,030 ‐ 131,034 ‐ 50 Public Works
582‐50‐37‐20‐10 Salary‐Regular 64,877 55,581 64,922 65,641 582‐50‐37‐20‐25 Standby 1,465 1,005 3,857 3,857 582‐50‐37‐20‐30 Overtime 7,865 3,754 2,000 2,000 582‐50‐37‐20‐40 FICA/Medicare 5,701 4,621 5,456 5,511 582‐50‐37‐20‐45 Employer PERS 4,469 3,101 4,497 4,452 582‐50‐37‐20‐47 PERS Unfunded Liability 7,229 11,414 8,916 6,689 582‐50‐37‐20‐55 Health Insurance 13,408 10,642 21,846 22,763 582‐50‐37‐20‐61 Workers Comp 4,167 1,182 1,164 1,101 582‐50‐37‐20‐65 SDI 736 644 849 786 582‐50‐37‐20‐71 Unemployment ‐ ‐ 1,462 ‐ 582‐50‐37‐20‐75 Deferred Comp 464 99 590 590 20 Salaries & Benefits 110,381 93,504 114,097 113,390 582‐50‐37‐21‐45 Other Contract Services 160 648 4,000 4,000 21 Services 160 648 4,000 4,000 582‐50‐37‐22‐13 Office Supplies ‐ ‐ 100 100 582‐50‐37‐22‐15 Special Department Supplies 1,044 744 2,500 2,500 582‐50‐37‐22‐20 Small Tools 2,453 595 1,500 1,500 582‐50‐37‐22‐25 Fuel/Oil 97,011 97,280 90,000 108,000 582‐50‐37‐22‐26 Outside Vehicle Maint 42,587 79,625 61,000 80,000 582‐50‐37‐22‐28 Vehicle Parts 11,258 2,765 7,000 7,000 22 Supplies 154,353 181,008 162,100 199,100 582‐50‐37‐24‐25 Taxes and Other Charges ‐ 17 100 100 24 Taxes, Insurances & Contributions ‐ 17 100 100 37 City Garage 264,894 275,178 280,297 316,590 Grand Total 403,924 406,212 280,297 316,590 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Other Contract Services 2145 582
Enterprise Fleet Management 4,000 4,000 TOTAL ‐ Other Contract Services 2145 4,000 $ $ 4,000 Special Department Supplies 2215 582
Restock garage supplies and essentials for
ongoing fleet service. Set up of new vehicle
and equipment added into fleet
2,500 2,500
TOTAL ‐ Special Department Supplies 2215 2,500 $ $ 2,500 Small Tools 2220 582
Welding Gas/Supplies 300 300 Auto Part Specialty Tools 800 800 Misc. Specialty Tools 300 300 Misc. Auto Parts 100 100 TOTAL ‐ Small Tools 2220 1,500 $ $ 1,500 Vehicle Maintenance ‐ Outside 2226 582
Misc. Auto Repairs 71,600 71,600 Alignment, Wheel Balancing, Installs 4,400 4,400 General Equipment Repair 1,000 1,000 Smog/Emission Checks 3,000 3,000 TOTAL ‐ Vehicle Maintenance ‐ Outside 2226 80,000 $ $ 80,000 Vehicles Parts & Supplies 2228 582
Tires 2,000 2,000
Misc. Auto Parts 1,500 1,500 Batteries 1,000 1,000 Chemicals 500 500 Police Department Tires 2,000 2,000 Outfit Vehicles ‐ ‐
TOTAL ‐ Vehicles Parts & Supplies 2228 7,000 $ $ 7,000 Taxes and Other Charges 2425 582
DMV Renewal Fees 100 100 TOTAL ‐ Taxes and Other Charges 2425 100 $ $ 100 CITY GARAGE ‐ 5037
EXPENSE SUMMARY
Agenda Item #10.1.
Description :
DEPARTMENT DEPARTMENT # OF FUNDING ANNUAL
NUMBER TITLE VEHICLES % ALLOCATION
101‐47‐40‐23‐50 Recreation 2 4.76% 15,076
101‐45‐00‐23‐50 Building Inspector 1 2.38% 7,538
101‐49‐00‐23‐50 Police 10 23.81% 75,379
101‐50‐00‐23‐50 P/W Admin 3 7.14% 22,614
101‐50‐15‐23‐50 P/W‐Streets O&M 9 21.43% 67,841
101‐50‐27‐23‐50 Parks 5 11.90% 37,689
561‐50‐31‐23‐50 P/W‐Water Distribution 5 11.90% 37,689
561‐50‐34‐23‐50 P/W‐Water Plant 3 7.14% 22,614
571‐50‐20‐23‐50 P/W‐Wastewater O&M 1 2.38% 7,538
571‐50‐29‐23‐50 P/W‐Wastewater Plant 3 7.14% 22,614
TOTALS** 42 100.00% 316,590 $
582‐50‐37‐23‐50 P/W‐City Garage* 2 4.76% 0
CITY OF ST. HELENA
G A R A G E C O S T A L L O C A T I O N
Fiscal Year 2022/2023
*Cost of the 2 City Garage vehicles are allocated to the departments outside of City Garage that hold the other 42 vehicles.
A Garage Cost Allocation is charged to all departments which have vehicles maintained at the City Garage. Costs include gas, oil, parts, and repairs to the city's fleet which consists of 44 vehicles and trucks.
Agenda Item #10.1.
Water Enterprise Fund
Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the City is that the costs of providing goods or services are recovered primarily through user charges. The Water Fund includes:
Water Enterprise Utility Fund (561) – accounts for activities relating to the operation of the City’s water system including water distribution and treatment.
Water Capital Projects (763) – used to account for costs associated with large capital projects of the Water Fund.
Water Impact Fees (764) – accounts for connection charges paid by new users of the water system. Fees collected are to be used for future impacted Water System Capital Improvements.
Agenda Item #10.1.
Treatment Plant Manager
Organizational Chart
Public Works
Water Treatment Plant
Water Treatment
Plant Operator
Water Treatment
Plant Operator
Water Treatment
Plant Operator
Agenda Item #10.1.
Water (5031,5032,5034)
Budget 2022-23
Purpose
· Water Distribution (5031) - The Water Distribution Division is responsible for the distribution portion of the water system, providing water to users at all times at pressures and quantities required. This Division has one Supervisor, one Lead worker, and two maintenance workers that maintain all water distribution piping and facilities within the system. The Water Distribution Division also performs all meter readings, provides customer service, responds to complaints and requests, performs fire hydrant maintenance, water leak repairs, as well as enforcement of the Cross-Connection control ordinance. Funding for this Division comes from water user fees, and connection fees, or impact fees.
· Stonebridge Wells (5032) - The Stonebridge Wells Division in the Public Works Department is within the Water Enterprise Fund. This Division provides for the operation and maintenance of the two Stonebridge Wells. Groundwater from the two wells normally provides up to 20% of the City’s annual water supply. The treatment facilities provide for filtration and chlorination. This Division is staffed by water treatment personnel and costs include utilities, phone line, processing chemicals, and certain capital equipment. Funding is provided by user charges. The FY 2019-20 budget moved all costs associated with the Stonebridge Wells into Water Distribution. · Water Treatment (5034) - The Water Treatment Division in the Public Works Department is contained within the Water Enterprise Fund. This Division provides water from Bell Canyon Reservoir, the Stonebridge Wells, and outside sources as necessary. It is staffed by three State licensed water treatment operators, two of which are also licensed in wastewater treatment and provide standby operation of the Wastewater Treatment Plant. This Division is responsible for monthly, quarterly, and annual monitoring of all water quality aspects of the system. The treatment plant annually produces more than 500 million gallons of potable water in conformance with State water quality standards.
Funding for this division comes primarily from impact and user fees.
Agenda Item #10.1.
Water (5031,5032,5034)
Budget 2022-23
W-26 – Completed the removal of the legacy Upper York Creek Dam Removal & Ecosystem restoration Project.
Water Treatment Plant Programmable Logic Controllers (PLCs) and Supervisory Control and Data
Acquisition (SCADA) upgrades project.
Emergency Meadowood Tank Replacement Project, replace three existing water tanks and upgrade water delivery system.
Temporary Permag Building project.
Water Enterprise Fund Accomplishments
FY19/20 FY20/21 FY21/22
0 1,000 2,000 3,000
Number of Metered Accounts
Agenda Item #10.1.
2019 2020 2021 2022 2022 2023
Actual Actual Actual Budget Estimated Proposed
561‐31‐70‐00‐00 Investment Earnings 126,364 125,900 56,516 50,000 50,000 54,753 561‐33‐80‐00‐00 Engineering Fees ‐ ‐ ‐ 1,000 1,000 1,000 561‐33‐83‐00‐00 Raw Water Permit Fees 1,400 1,164 300 1,000 250 1,000 561‐33‐87‐00‐00 Backflow Testing & Insp Fees ‐ ‐ ‐ 150 150 150 561‐34‐51‐00‐00 Sale Of Capital Asset 408 ‐ ‐ 892 ‐ ‐ 561‐34‐70‐00‐00 Other Revenue 13,234 4,392 1,559 8,500 12,535 8,500 561‐38‐10‐00‐00 Water Revenue (196) 493 548 1,500 2 1,500 561‐38‐10‐00‐01 Residential‐Inside CL 2,606,023 2,921,299 3,238,580 2,596,792 2,793,453 3,170,034 561‐38‐10‐00‐50 Residential‐Outside CL 509,975 574,043 437,689 486,328 271,840 304,462 561‐38‐10‐01‐00 Multi‐Dwelling‐Inside CL 605,274 662,325 709,753 705,595 635,022 708,392 561‐38‐10‐01‐50 Multi Dwelling‐Outside CL 12,649 21,075 1,187 19,945 4,280 4,882 561‐38‐10‐10‐00 General Commercial‐Inside CL 1,973,269 2,004,185 1,961,800 2,070,001 1,929,458 2,150,624 561‐38‐10‐17‐00 Landscape Meter 122,621 249,387 196,379 180,139 145,733 160,385 561‐38‐10‐53‐20 Pumping Charge (103) ‐ ‐ ‐ ‐ ‐ 561‐38‐10‐99‐10 Fire Service‐Inside CL 21,546 22,923 45,605 15,362 45,980 51,497 561‐38‐10‐99‐20 Fire Service‐Outside CL 28,274 12,014 11,507 7,864 11,005 12,161 561‐38‐10‐99‐50 Finance Charges 37,256 38,163 (1,339) ‐ 25,000 18,000 561‐38‐40‐00‐00 Property Rentals 8,400 ‐ 8,400 ‐ 8,400 ‐ 561‐38‐60‐00‐00 Water Meter Install Fee 10,545 4,875 5,396 5,500 15,856 5,500 561‐38‐70‐00‐00 CARE Subsidy 1,706 (18,994) (27,733) 22,700 22,700 (27,000) Totals 6,078,643 6,631,646 6,638,639 6,205,776 5,939,265 6,625,840 Water Fund Estimated Revenues FY 2022‐23
GL Account Description
6,078,643
6,631,646 6,638,639
6,205,776
5,939,265
6,625,840
5,400,000
5,600,000
5,800,000
6,000,000
6,200,000
6,400,000
6,600,000
6,800,000
Actual Actual Actual Budget Estimated Proposed
2019 2020 2021 2022 2022 2023
Estimated Water Enterprise Revenues
Agenda Item #10.1.
Budget Expenses Water
Dept Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 4000 Non Departmental 1,161,878 1,201,805 1,262,950 1,210,312 4100 Council 18,057 16,480 21,198 21,927 4200 Administration 226,889 291,200 189,415 299,603 4300 Finance 344,752 351,074 588,574 593,299 4400 Attorney 185,456 208,718 159,500 159,500 5000 Public Works Admin 974,428 1,032,332 1,094,939 857,395 5006 Government Buildings 102 ‐ 9,000 49,000 5015 Streets ‐ ‐ 33,400 33,400 2,911,562 3,101,609 3,358,975 3,224,436 Dept Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 5031 Distribution 577,008 719,634 981,073 844,304 5032 Stonebridge Wells 9,362 ‐ ‐ ‐ 5034 Water Treatment 2,084,317 2,138,057 3,463,033 2,557,100 2,670,687 2,857,691 4,444,106 3,401,404 *Stonebridge Wells combined with Water distribution in FY 2020‐21 561 ONLY
3,203,345
6,625,840
6,625,840
‐
‐
‐
3,203,345
Percent of Expenses 48%
Estimated Revenue @ 06/30/2023
Estimated Ending Fund Balance @ 06/30/2022
Use of Water Cash
Estimated Expenses @ 06/30/2023
WATER FUND ‐ BUDGET ITEMS PREVIOUSLY ACCOUNTED FOR IN INDIVIDUAL DEPARTMENT BUDGETS WATER FUND ‐ DISTRIBUTION, STONEBRIDGE WELLS*, AND TREATMENT
WATER FUND ESTIMATED FUND BALANCE
Estimated Net Position
Revenue less Expenses
Transfers Out to Capital
Grand Total
Grand Total
Agenda Item #10.1.
Water Distribution
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561 Water Enterprise 577,008 719,634 981,073 844,304 Grand Total 577,008 719,634 981,073 844,304 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 298,134 350,556 400,569 405,915 21 Services 155,597 206,859 216,555 212,800 22 Supplies 45,472 60,891 100,267 84,650 23 Maintenance 68,014 85,136 184,662 96,039 24 Taxes, Insurances & Contributions ‐ ‐ 500 500 26 Capital 9,791 16,192 78,520 44,400 Grand Total 577,008 719,634 981,073 844,304 48%
25%
10%
12%
0% 5%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Agenda Item #10.1.
Water Distribution Budget ‐ 5031
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561 Water Enterprise
50 Public Works
561‐50‐31‐20‐10 Salary‐Regular 152,642 193,736 223,393 232,485 561‐50‐31‐20‐25 Standby 2,460 4,460 3,857 3,857 561‐50‐31‐20‐30 Overtime 10,525 18,160 11,650 11,650 561‐50‐31‐20‐40 FICA/Medicare 16,480 17,402 18,414 19,109 561‐50‐31‐20‐45 Employer PERS 12,168 12,756 16,072 16,428 561‐50‐31‐20‐47 PERS Unfunded Liability 28,935 29,341 31,866 24,554 561‐50‐31‐20‐55 Health Insurance 54,596 59,474 78,848 82,132 561‐50‐31‐20‐61 Workers Comp 17,159 11,824 11,638 11,006 561‐50‐31‐20‐65 SDI 2,152 2,489 2,867 2,728 561‐50‐31‐20‐75 Deferred Comp 1,017 915 1,966 1,966 20 Salaries & Benefits 298,134 350,556 400,569 405,915 561‐50‐31‐21‐10 Communications 4,803 4,363 4,600 4,600 561‐50‐31‐21‐22 Utilities 108,032 132,968 130,500 130,500 561‐50‐31‐21‐25 Equipment Rental 33,526 60,437 23,000 23,000 561‐50‐31‐21‐45 Other Contract Services 7,809 4,697 44,955 41,200 561‐50‐31‐21‐53 Memberships & Publications 100 223 500 500 561‐50‐31‐21‐55 Training & Conference 490 2,928 10,000 10,000 561‐50‐31‐21‐57 Certifications 395 961 2,500 2,500 561‐50‐31‐21‐60 Other Travel 442 282 500 500 21 Services 155,597 206,859 216,555 212,800 561‐50‐31‐22‐12 Computer Equipment 423 ‐ 43 ‐ 561‐50‐31‐22‐13 Office Supplies 1,530 270 500 500 561‐50‐31‐22‐15 Special Department Supplies 14,874 23,770 42,617 27,000 561‐50‐31‐22‐19 Meters/Hydrants 21,623 20,830 23,000 23,000 561‐50‐31‐22‐20 Small Tools 5,353 877 5,000 5,000 561‐50‐31‐22‐35 Process Chemicals 1,670 13,600 24,150 24,150 561‐50‐31‐22‐37 Lab Supplies ‐ 1,500 5,000 5,000 22 Supplies 45,472 60,891 100,267 84,650 561‐50‐31‐23‐12 Maintenance Supplies 32,000 44,399 40,350 40,350 561‐50‐31‐23‐15 Maint Machine/Equipment 6,162 2,346 107,824 18,000 561‐50‐31‐23‐30 Maint Buildings/Grounds 619 ‐ 8,798 ‐ 561‐50‐31‐23‐50 Vehicle Alloc Expense 29,234 29,592 36,488 37,689 23 Maintenance 68,014 85,136 184,662 96,039 561‐50‐31‐24‐25 Taxes & Other Charges ‐ ‐ 500 500 24 Taxes, Insurances & Contributi ‐ ‐ 500 500 561‐50‐31‐26‐30 Capital Equipment 9,791 16,192 78,520 44,400 26 Capital 9,791 16,192 78,520 44,400 31 Water Distribution 577,008 719,634 981,073 844,304 Grand Total 577,008 719,634 981,073 844,304 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Other Contract Services 2145 561
MVP Repair Services 6,800 6,800 Meters to be Repaired and Tested 2,000 2,000 National Meter Automation Service 800 800 Corepro inspect Tank# Cathodic Protection 700 700 Miscellaneous 400 400 Annual Water Tests 3,500 3,500 PLC Water Pressure Trending 2,000 2,000 Pump Service Contract/Repairs 25,000 25,000 TOTAL ‐ Other Contract Services 2145 41,200 $ $ 41,200 Membership and Publications 2153 561
Miscellaneous Memberships & Publications 500 500 TOTAL ‐ Membership & Publications 2153 500 $ $ 500 Training and Conferences 2155 561
Pump Class and Misc. Training 1,500 1,500 BackFlow Class and Misc. Training 2,700 2,700 Supervisor Seminar and Misc. Training 1,300 1,300 Misc. Training 2,500 2,500 Basic Electricity Class 2,000 2,000 TOTAL ‐ Training and Conferences 2155 10,000 $ $ 10,000 Certifications 2157 561
Miscellaneous Certifications 2,500 2,500 TOTAL ‐ Certifications 2157 2,500 $ $ 2,500 Special Department Supplies 2215 561
Uniforms 6,000 6,000
Rain Gear 1,000 1,000
Boots 1,375 1,375
Miscellaneous Expenses 10,800 10,800 Safety Gear 625 625 Temporary Construction Signs 3,000 3,000 Data Loggers/Ground Water Monitoring 4,200 4,200 TOTAL ‐ Special Department Supplies 2215 27,000 $ $ 27,000 Water Meter/Hydrants 2219 561
Fire Hydrants and Water Meters (as needed) 23,000 23,000 TOTAL ‐ Equipment Rental 2219 23,000 $ $ 23,000 WATER DISTRIBUTION ‐ 5031
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
WATER DISTRIBUTION ‐ 5031
EXPENSE DETAIL
Small Tools 2220 561
Large Shop Vac 700 700 Cutting Blades for Weed Wacker 200 200 Misc. Operation Tools 3,000 3,000 Roto Hammer 600 600 Fall Protection Harnesses 500 500 TOTAL ‐ Small Tools 2220 5,000 $ $ 5,000 Maintenance Supplies 2312 561
Service Repair Parts 16,000 16,000 Road Surface Materials 5,000 5,000 Machined Parts 2,000 2,000 Misc. Supplies 4,850 4,850 Cones/Signs/Barricades 2,000 2,000 Land Fill Fees 1,000 1,000 Oxygen and Acetylane Gas 1,500 1,500 Bacteria Lab Tests 1,500 1,500 Emergency Repair Supplies 3,000 3,000 De‐Chlorination Tabs 1,500 1,500 Water Diffuser Supplies 2,000 2,000 TOTAL ‐ Maintenance Supplies 2312 40,350 $ $ 40,350 Machinery & Equipment Maintenance 2315 561
Maintenance 16,000 16,000
ERS Annual Filter Inspection 2,000 2,000 TOTAL ‐ Machinery & Equipment
Maintenance 2315 18,000 $ $ 18,000
Capital Equipment 2630 561
Purchase Service Truck #104 ‐ lease over 5
years. $140,000 @5% interest 32,400 32,400 Lease Vehicle #105 ‐ Lease began FY 19 12,000 12,000 TOTAL ‐ Capital Equipment 2630 44,400 $ $ 44,400 Agenda Item #10.1.
Stonebridge Wells
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561 Water Enterprise 9,362 ‐ ‐ ‐ Grand Total 9,362 ‐ ‐ ‐ Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
22 Supplies 5,969 ‐ ‐ ‐ 23 Maintenance 3,394 ‐ ‐ ‐ Grand Total 9,362 ‐ ‐ ‐ *Budget was previously combined with Water Distribution Agenda Item #10.1.
Stonebridge Budget ‐ 5032
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561 Water Enterprise
50 Public Works
561‐50‐32‐22‐35 Process Chemicals 5,237 ‐ ‐ ‐ 561‐50‐32‐22‐37 Lab Supplies 731 ‐ ‐ ‐ 22 Supplies 5,969 ‐ ‐ ‐ 561‐50‐32‐23‐15 Maint Machine/Equipment 3,394 ‐ ‐ ‐ 23 Maintenance 3,394 ‐ ‐ ‐ 32 Stone Bridge Wells 9,362 ‐ ‐ ‐ Grand Total 9,362 ‐ ‐ ‐ *Budget was previously combined with Water Distribution Agenda Item #10.1.
Water Tretament
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 561 Water Enterprise 2,084,317 2,138,057 3,463,033 2,557,100 Grand Total 2,084,317 2,138,057 3,463,033 2,557,100 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 408,829 463,647 506,693 360,936 21 Services 107,733 143,072 163,789 200,050 22 Supplies 1,683,864 1,333,163 2,302,523 1,809,350 23 Maintenance 45,145 97,096 155,493 116,414 24 Taxes, Insurances & Contributions 15,747 15,045 20,000 20,000 26 Capital 11,582 86,034 314,534 50,350 29 Transfers (188,582) ‐ ‐ ‐ Grand Total 2,084,317 2,138,057 3,463,033 2,557,100 14%
8%
71%
4% 1%
2%
0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Transfers
Agenda Item #10.1.
Water Treatment Budget ‐ 5034
Account Number Description FY 20 Actuals FY 21 Actuals FY 22 Estimated FY 23 DRAFT 561 Water Enterprise
50 Public Works
561‐50‐34‐20‐10 Salary‐Regular 238,012 89,497 276,230 197,408 561‐50‐34‐20‐20 Temp/Part Time ‐ ‐ 244,154 ‐ 561‐50‐34‐20‐25 Standby 11,235 5,735 8,330 8,330 561‐50‐34‐20‐30 Overtime 17,300 18,772 16,445 16,445 561‐50‐34‐20‐40 FICA/Medicare 20,480 8,723 23,178 17,103 561‐50‐34‐20‐45 Employer PERS 14,718 4,935 20,179 13,842 561‐50‐34‐20‐47 PERS Unfunded Liability 40,880 49,346 40,008 20,689 561‐50‐34‐20‐50 Employee PERS (5) ‐ ‐ ‐ 561‐50‐34‐20‐55 Health Insurance 46,293 27,669 103,749 74,730 561‐50‐34‐20‐61 Workers Comp 15,933 13,022 12,801 8,438 561‐50‐34‐20‐65 SDI 2,675 1,212 3,612 2,444 561‐50‐34‐20‐71 Unemployment ‐ ‐ 487 ‐ 561‐50‐34‐20‐75 Deferred Comp 1,309 94 2,162 1,507 20 Salaries & Benefits 408,829 463,647 506,693 360,936 561‐50‐34‐21‐10 Communications 7,148 7,482 6,950 6,950 561‐50‐34‐21‐22 Utilities 71,818 65,629 85,000 85,000 561‐50‐34‐21‐25 Equipment Rental ‐ 2,912 2,000 2,000 561‐50‐34‐21‐45 Other Contract Services 27,838 66,347 67,939 97,100 561‐50‐34‐21‐53 Memberships & Publications 433 391 1,500 1,500 561‐50‐34‐21‐55 Training & Conference 496 313 400 6,000 561‐50‐34‐21‐57 Certifications ‐ ‐ ‐ 1,500 21 Services 107,733 143,072 163,789 200,050 561‐50‐34‐22‐12 Computer Equipment 2,000 ‐ ‐ 3,219 561‐50‐34‐22‐13 Office Supplies 404 440 700 500 561‐50‐34‐22‐15 Special Department Supplies 3,765 3,157 8,450 8,000 561‐50‐34‐22‐20 Small Tools 846 703 200 850 561‐50‐34‐22‐25 Fuel/Oil 2,710 1,124 5,000 5,000 561‐50‐34‐22‐32 Purchase Water 1,554,100 1,238,825 2,158,384 1,700,000 561‐50‐34‐22‐35 Process Chemicals 108,227 74,741 106,270 75,000 561‐50‐34‐22‐37 Lab Supplies 11,813 14,174 20,300 20,000 22 Supplies 1,683,864 1,333,163 2,302,523 1,809,350 561‐50‐34‐23‐11 Maint Office Equip ‐ ‐ 7,800 7,800 561‐50‐34‐23‐12 Maintenance Supplies 108 12,266 5,800 6,000 561‐50‐34‐23‐15 Maint Machine/Equipment 27,108 49,021 105,000 65,000 561‐50‐34‐23‐30 Maint Buildings/Grounds 388 18,054 15,000 15,000 561‐50‐34‐23‐50 Vehicle Alloc Expense 17,540 17,755 21,893 22,614 23 Maintenance 45,145 97,096 155,493 116,414 561‐50‐34‐24‐25 Taxes & Other Charges 15,747 15,045 20,000 20,000 24 Taxes, Insurances & Contributi 15,747 15,045 20,000 20,000 561‐50‐34‐26‐30 Capital Equipment 11,582 6,353 6,600 6,600 561‐50‐34‐26‐70 Capital Imp Equipment ‐ 79,681 307,934 43,750 26 Capital 11,582 86,034 314,534 50,350 Agenda Item #10.1.
Water Treatment Budget ‐ 5034
Account Number Description FY 20 Actuals FY 21 Actuals FY 22 Estimated FY 23 DRAFT 561‐50‐34‐29‐20 Fixed Asset Adjustments (188,582) ‐ ‐ ‐ 29 Transfers (188,582) ‐ ‐ ‐ 34 Water Treatment 2,084,317 2,138,057 3,463,033 2,557,100 Grand Total 2,084,317 2,138,057 3,463,033 2,557,100 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Equipment Rental 2125 561
Various Tools (Hand tools, Hilti) 2,000 2,000 TOTAL ‐ Equipment Rental 2125 2,000 $ $ 2,000 Other Contract Services 2145 561
Water Testing 25,000 25,000
Contract Crews for Spillway and Dam
Maintenance 20,000 20,000
ERS Filter Surveillance 10,000 10,000 PLC Water Pressure Trending 2,100 2,100 Generator Maintenance 2,000 2,000 Sludge Removal from Pond 38,000 38,000 TOTAL ‐ Other Contract Services 2145 97,100 $ $ 97,100 Memberships & Publications 2153 561
Operator Certification 1,500 1,500 TOTAL ‐ Memberships & Publications 2153 1,500 $ $ 1,500 Training and Conferences 2155 561
Miscellaneous Training 6,000 6,000 TOTAL ‐ Training and Conferences 2155 6,000 $ $ 6,000 Certifications 2157 561
Miscellaneous Certifications 1,500 1,500 TOTAL ‐ Certifications 2157 1,500 $ $ 1,500 Special Department Supplies 2215 561
Uniforms and Rain Gear 2,000 2,000 Safety Equipment, Boots, Other 3,650 3,650 Data Loggers/Ground Water Monitoring 2,350 2,350 TOTAL ‐ Special Department Supplies 2215 8,000 $ $ 8,000 WATER TREATMENT ‐ 5034
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
WATER TREATMENT ‐ 5034
EXPENSE DETAIL
Process Chemicals 2235 561
Alum 8,960 8,960
Copper Sulfate 8,960 8,960 NaOH 5,800 5,800
NaOCI 5,800 5,800
Non‐Ionic Polymer 1,320 1,320 Ascorbic Acid 760 760 NaMNO4 6,320 6,320
PO4 3,432 3,432
Activated Carbon 30,640 30,640 Sodium Sulfite 768 768 Stonebridge Wells 2,240 2,240 TOTAL ‐ Process Chemicals 2235 75,000 $ $ 75,000 Machinery & Equipment Maintenance 2315 561
Annual Maintenance & Machine Service 65,000 65,000 TOTAL ‐ Machinery & Equipment
Maintenance 2315 65,000 $ $ 65,000
Taxes and Other Charges 2425 561
CDPH System Fees 19,000 19,000 BAAQMD Generator Permit Fee 1,000 1,000 TOTAL ‐ Taxes and Other Charges 2524 20,000 $ $ 20,000 Capital Equipment 2630 561
Vehicle Lease ‐ entered into in FY 19 6,600 6,600 TOTAL ‐ Capital Equipment 2630 6,600 $ $ 6,600 Capital Improvement Equipment 2670 561
Clearwell Mixer 8,750 8,750 Water Quality Analyzers for Regulatory
Compliance 35,000 35,000
TOTAL ‐ Capital Improvement Equipment 2670 43,750 $ $ 43,750 Agenda Item #10.1.
Wastewater
Enterprise Fund
Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the City is that the costs of providing goods & services are recovered primarily through user charges. The fund includes:
Wastewater Enterprise Utility Fund (571) – accounts for sewage collection and treatment activities associated with the City’s water system.
Wastewater Capital Projects (773) – used to account for costs associated with large capital projects of the sewer fund.
Wastewater Impact Fees (774) – accounts for connection
charges paid by new users of the sewer system. Fees collected are to be used for the costs of constructing and improving the Wastewater Treatment Plant and Sewer Collection System only.
Agenda Item #10.1.
Treatment Plant Manager
Organizational Chart
Public Works
Wastewater
Treatment Plant
Wastewater
Treatment Plant
Operator
Wastewater
Treatment Plant
Operator
Wastewater
Treatment Plant
Operator
Agenda Item #10.1.
Wastewater (5020,5029)
Budget 2022-23
Purpose
· Wastewater Collection (5020) - The Wastewater Collection (Sewer) Division of the Public Works Department operates and maintains the wastewater collection system and related equipment throughout the City. Staffing and equipment for this Division has historically been shared with Streets and Storm Drains. An ongoing maintenance program includes sewer main and lateral lining to reduce root maintenance and infiltration/inflow to the system. The user fees from Sewer Enterprise Fund provide the Division’s funding. Capital improvements are described and funded separately.
· Wastewater Treatment (5029) - The Wastewater Treatment Plant Division in the Public Works Department is responsible for the treatment and disposition of the City's wastewater. During the dry season, the Wastewater Treatment Plant treats an average of approximately 0.4 million gallons per day (MGD). Peak winter flows exceed 3 MGD. The facility is operated by three State certified wastewater treatment operators with additional staffing from cross-certified Water Treatment Plant personnel. The budget unit is primarily funded by wastewater user fees.
Agenda Item #10.1.
Wastewater (5020,5029)
Budget 2022-23
Submitted presentation to City Council of the Integrated Utility Master Plan Findings and Recommendations
Plans and specifications were approved for the Wastewater Treatment and Reclamation Plant Phase I Upgrades, CIP Project No. S-52. City will advertise for bids next.
Main Street Sewer Lateral program, this is part of the R18-81 Downtown Sidewalk Improvements Project.
A CIP project was approved and created for a Recycled Pipeline and Pump Station project, CIP S21-01.
Wastewater Enterprise Fund Accomplishments
FY19/20 FY20/21 FY21/22
0 500 1,000 1,500 2,000
Number of Metered Accounts
Agenda Item #10.1.
2019 2020 2021 2022 2022 2023
Actual Actual Actual Budget Estimated Proposed
571‐31‐70‐00‐00 Investment Earnings 36,101 54,152 30,836 20,000 20,000 50,392 571‐32‐80‐00‐00 Emergency Relief 23,558 ‐ ‐ ‐ ‐ 571‐34‐51‐00‐00 Sale of Captial Assets ‐ ‐ 15,613 ‐ 3,510 571‐34‐70‐00‐00 Other Revenue 14,016 12,650 12,446 9,600 10,325 9,600 571‐34‐80‐00‐00 Annexation Fees 4,000 3,300 11,635 2,600 4,788 2,600 571‐35‐00‐00‐00 Residential 1,434,219 1,465,699 1,602,394 1,472,369 1,481,015 1,503,230 571‐35‐00‐01‐00 Multiple Dwelling 250,850 255,373 289,829 216,912 263,800 267,757 571‐35‐00‐03‐00 Laundromat 12,590 12,939 14,692 14,531 17,226 17,485 571‐35‐00‐10‐00 General Commercial 1,097,698 1,162,135 1,226,551 1,251,227 1,195,946 1,213,885 571‐35‐00‐11‐00 Restaurants 114,377 102,175 89,780 130,036 104,586 106,155 571‐35‐00‐12‐00 Service Station 2,287 2,820 5,362 3,213 3,168 3,216 571‐35‐00‐14‐00 Motels‐No Food Service 124,032 104,821 80,110 135,765 139,477 141,570 571‐35‐00‐15‐00 Supermarkets 14,256 14,862 12,868 17,935 13,380 13,581 571‐35‐00‐18‐00 Mixed Retial‐Plus Food Service 21,893 16,256 15,313 19,463 17,114 17,370 571‐35‐00‐20‐00 Industrial 26,731 19,733 18,035 20,523 21,947 22,276 571‐35‐00‐30‐00 Libraries & Schools 34,139 40,082 35,033 37,773 23,339 23,689 571‐35‐00‐60‐60 Car Wash 2,162 2,058 1,981 2,123 1,997 2,057 571‐38‐10‐99‐50 Finance Charges 18,455 13,444 (657) ‐ 18,500 9,500 571‐38‐65‐00‐00 Sewer Connection Fee 2,600 1,300 3,900 ‐ 1,300 1,300 571‐38‐70‐00‐00 CARE Subsidy 1,310 (13,308) (19,738) (20,100) (20,100) (20,100) Totals 3,211,715 3,294,048 3,445,983 3,353,770 3,301,519 3,385,563 Wastewater Fund Estimated Revenues FY 2022‐23
GL Account Description
3,211,715
3,294,048
3,445,983
3,353,770
3,301,519
3,385,563
3,050,000
3,100,000
3,150,000
3,200,000
3,250,000
3,300,000
3,350,000
3,400,000
3,450,000
3,500,000
Actual Actual Actual Budget Estimated Proposed
2019 2020 2021 2022 2022 2023
Estimated Wastewater Enterprise Revenues
Agenda Item #10.1.
Budget Expenses Wastewater
Dept Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 4000 Non Departmental 881,703 613,840 546,994 495,689 4100 Council 18,057 16,480 21,198 21,927 4200 Administration 169,560 206,431 128,201 202,115 4300 Finance 254,899 259,425 406,839 456,929 4400 Attorney 14,608 7,869 26,500 26,500 5000 Public Works Admin 933,788 870,747 918,566 678,779 5006 Government Buildings ‐ ‐ 9,000 14,000 5015 Streets ‐ ‐ 33,400 33,400 Grand Total 2,272,616 1,974,791 2,090,697 1,929,339 Dept Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 5020 Collection 196,869 240,219 342,866 559,971 5029 Treatment 931,843 800,513 1,183,912 896,253 Grand Total 1,128,712 1,040,732 1,526,778 1,456,224 571 ONLY
3,771,200
3,385,563
3,385,563
‐
‐
3,771,200
Percent of Expenses 111%
Estimated Revenue @ 06/30/2023
Estimated Ending Fund Balance @ 06/30/2022
Use of Wastewater Cash
Estimated Expenses @ 06/30/2023
WASTEWATER FUND ‐ BUDGET ITEMS PREVIOUSLY ACCOUNTED FOR IN INDIVIDUAL DEPARTMENT BUDGETS WASTEWATER FUND ‐ COLLECTION AND TREATMENT
WASTEWATER FUND ESTIMATED FUND BALANCE
Estimated Net Position
Revenue less Expenses
Agenda Item #10.1.
Wastewater Collections
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 571 Sewer Enterprise 196,869 240,219 342,866 559,971 Grand Total 196,869 240,219 342,866 559,971 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 158,153 180,991 199,268 201,933 21 Services 6,990 12,278 34,450 223,400 22 Supplies 3,806 11,986 29,650 37,900 23 Maintenance 24,071 25,623 52,798 70,038 24 Taxes, Insurances & Contributions 17 ‐ ‐ ‐ 26 Capital 3,833 9,342 26,700 26,700 29 Transfers ‐ ‐ ‐ ‐ Grand Total 196,869 240,219 342,866 559,971 36%
40%
7%
12%
0% 5% 0%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Transfers
Agenda Item #10.1.
Wastewater Collection Budget ‐ 5020
Account Number Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 571 Sewer Enterprise
50 Public Works
571‐50‐20‐20‐10 Salary‐Regular 92,645 102,810 111,665 116,203 571‐50‐20‐20‐25 Standby 2,060 2,210 3,857 3,857 571‐50‐20‐20‐30 Overtime 11,411 9,041 3,000 3,000 571‐50‐20‐20‐40 FICA/Medicare 8,153 8,739 9,136 9,483 571‐50‐20‐20‐45 Employer PERS 6,431 6,427 8,034 8,211 571‐50‐20‐20‐47 PERS Unfunded Liability 10,241 14,670 15,929 12,273 571‐50‐20‐20‐55 Health Insurance 19,614 29,475 39,424 41,066 571‐50‐20‐20‐61 Workers Comp 5,883 5,912 5,819 5,503 571‐50‐20‐20‐65 SDI 1,052 1,249 1,422 1,354 571‐50‐20‐20‐75 Deferred Comp 662 458 983 983 20 Salaries & Benefits 158,153 180,991 199,268 201,933 571‐50‐20‐21‐10 Communications ‐ 94 400 400 571‐50‐20‐21‐22 Utilities 2,447 2,759 5,000 5,000 571‐50‐20‐21‐25 Equipment Rental ‐ 4,330 17,500 17,500 571‐50‐20‐21‐45 Other Contract Services 2,267 1,684 1,050 185,000 571‐50‐20‐21‐53 Memberships & Publications 1,997 402 3,500 5,000 571‐50‐20‐21‐55 Training & Conference 190 582 4,500 8,000 571‐50‐20‐21‐57 Certifications 89 2,427 2,500 2,500 21 Services 6,990 12,278 34,450 223,400 571‐50‐20‐22‐13 Office Supplies 14 90 100 100 571‐50‐20‐22‐15 Special Department Supplies 3,531 11,896 26,750 35,000 571‐50‐20‐22‐20 Small Tools 260 ‐ 2,800 2,800 22 Supplies 3,806 11,986 29,650 37,900 571‐50‐20‐23‐12 Maintenance Supplies 5,751 7,425 25,000 25,000 571‐50‐20‐23‐15 Maint Machine/Equipment 12,394 12,279 20,500 37,500 571‐50‐20‐23‐30 Maint Buildings/Grounds 79 ‐ ‐ ‐ 571‐50‐20‐23‐50 Vehicle Alloc Expense 5,847 5,918 7,298 7,538 23 Maintenance 24,071 25,623 52,798 70,038 571‐50‐20‐24‐25 Taxes & Other Charges 17 ‐ ‐ ‐ 24 Taxes, Insurances & Contributions 17 ‐ ‐ ‐ 571‐50‐20‐26‐30 Capital Equipment 3,833 9,342 26,700 26,700 571‐50‐20‐26‐50 Capital Imp Land ‐ ‐ ‐ ‐ 26 Capital 3,833 9,342 26,700 26,700 20 Sewer Collections 196,869 240,219 342,866 559,971 Grand Total 196,869 240,219 342,866 559,971 Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
Memberships & Publications 2153 571
Books 1,000 1,000 CWEA Exam and 1 year membership 2,500 2,500 CWEA Membership, E‐8, E‐11, E‐6 1,500 1,500 TOTAL ‐ Memberships & Publications 2153 5,000 $ $ 5,000 Training & Conference 2155 571
Vactor Operator Training 3,000 3,000 Certification CEU's 5,000 5,000 TOTAL ‐ Training & Conference 2155 8,000 $ $ 8,000 Certifications 2157 571
Miscellaneous Certifications 2,500 2,500 TOTAL ‐ Certifications 2157 2,500 $ $ 2,500 Special Department Supplies 2215 571
Misc. Supplies 1,700 1,700 Nozzles & Hooks 1,000 1,000 Uniforms 19,000 19,000 Trench Restore 500 500 Drill Bits 500 500 Signs 300 300 Boots 2,000 2,000 Vehicle Supplies (lights, strobes, radios) 2,500 2,500 Sewer Repair Supplies 7,500 7,500 TOTAL ‐ Special Department Supplies 2215 35,000 $ $ 35,000 Maintenance Supplies 2312 571
Pipe, Gravel, Fittings, etc. 25,000 25,000
TOTAL ‐ Maintenance Supplies 2312 25,000 $ $ 25,000 WASTEWATER COLLECTION ‐ 5020
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding
Source
Total Budgeted
WASTEWATER COLLECTION ‐ 5020
EXPENSE DETAIL
Machinery & Equipment Maintenance 2315 571
Maintenance as Needed 14,200 14,200 Video Camera 2,000 2,000 Gas Detector Sensors 3,300 3,300 Large Rodder ‐ Towable Rod, Bits, and
Maintenance 1,000 1,000 Maintenance of Vactor Truck 17,000 17,000 TOTAL ‐ Machinery & Equipment
Maintenance 2315 37,500 $ $ 37,500 Capital Equipment 2630 571
Annual Lease Vehicle 202 Replaced FY 19 7,500 7,500
Lease ‐ Vehicle 208, costs split with Streets ‐
$150,000 for 5 years @ 5% 19,200 19,200
TOTAL ‐ Capital Equipment 2630 26,700 $ $ 26,700 Agenda Item #10.1.
Wastewater Treatment
Expenses by Fund and Category
Fund Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 571 Sewer Enterprise 931,843 800,513 1,183,912 896,253 Grand Total 931,843 800,513 1,183,912 896,253 Object Code Description FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 50 Public Works
20 Salaries & Benefits 431,436 479,782 486,361 334,944 21 Services 208,955 173,165 227,225 265,995 22 Supplies 152,074 69,316 273,877 108,000 23 Maintenance 100,942 61,980 129,093 132,314 24 Taxes, Insurances & Contributions 13,032 16,271 22,000 22,000 26 Capital 25,403 ‐ 45,357 33,000 Grand Total 931,843 800,513 1,183,912 896,253 37%
30%
12%
15%
2% 4%
FY 23 EXPENSES BY CATEGORY
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances & Contributions
Capital
Agenda Item #10.1.
Wastewater Treatment Budget ‐ 5029
Account NumberDescription FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 571 Sewer Enterprise
50 Public Works
571‐50‐29‐20‐10 Salary‐Regular 238,356 240,768 269,903 186,774 571‐50‐29‐20‐20 Temp/Part Time ‐ ‐ 41,488 ‐ 571‐50‐29‐20‐25 Standby 8,900 11,930 8,330 8,330 571‐50‐29‐20‐30 Overtime 15,418 22,578 13,500 13,500 571‐50‐29‐20‐40 FICA/Medicare 18,498 21,826 22,469 16,064 571‐50‐29‐20‐45 Employer PERS 12,698 15,643 18,926 12,153 571‐50‐29‐20‐47 PERS Unfunded Liability 34,545 35,848 37,524 18,164 571‐50‐29‐20‐55 Health Insurance 66,820 71,711 97,244 67,719 571‐50‐29‐20‐61 Workers Comp 32,643 13,022 12,801 8,438 571‐50‐29‐20‐65 SDI 2,418 3,029 3,501 2,295 571‐50‐29‐20‐71 Unemployment ‐ ‐ 487 ‐ 571‐50‐29‐20‐75 Deferred Comp 1,140 1,453 2,162 1,507 20 Salaries & Benefits 431,436 479,782 486,361 334,944 571‐50‐29‐21‐10 Communications 1,977 2,637 4,000 4,000 571‐50‐29‐21‐15 Postage ‐ ‐ 50 50 571‐50‐29‐21‐22 Utilities 107,113 122,824 95,645 95,645 571‐50‐29‐21‐25 Equipment Rental 1,466 ‐ 1,000 25,000 571‐50‐29‐21‐43 Fines & Penalties 57,000 ‐ 12,000 30,000 571‐50‐29‐21‐45 Other Contract Services 38,466 47,704 109,030 105,800 571‐50‐29‐21‐53 Memberships & Publications 478 ‐ 1,500 1,500 571‐50‐29‐21‐55 Training & Conference 1,996 ‐ 2,500 2,500 571‐50‐29‐21‐57 Certifications 459 ‐ 1,500 1,500 21 Services 208,955 173,165 227,225 265,995 571‐50‐29‐22‐12 Computer Equipment 3,172 ‐ ‐ ‐ 571‐50‐29‐22‐13 Office Supplies 1,085 219 500 500 571‐50‐29‐22‐15 Special Department Supplies 20,440 13,796 10,000 15,000 571‐50‐29‐22‐20 Small Tools 4,434 596 2,500 2,500 571‐50‐29‐22‐25 Fuel/Oil 4,057 3,122 5,000 5,000 571‐50‐29‐22‐35 Process Chemicals 111,206 37,885 245,877 70,000 571‐50‐29‐22‐37 Lab Supplies 7,680 13,698 10,000 15,000 22 Supplies 152,074 69,316 273,877 108,000 571‐50‐29‐23‐12 Maintenance Supplies 2,021 28,230 75,000 75,000 571‐50‐29‐23‐15 Maint Machine/Equipment 81,263 13,740 27,200 27,200 571‐50‐29‐23‐30 Maint Buildings/Grounds 118 2,255 5,000 7,500 571‐50‐29‐23‐50 Vehicle Alloc Expense 17,540 17,755 21,893 22,614 23 Maintenance 100,942 61,980 129,093 132,314 571‐50‐29‐24‐25 Taxes & Other Charges 13,032 16,271 22,000 22,000 24 Taxes, Insurances & Contributi 13,032 16,271 22,000 22,000 571‐50‐29‐26‐30 Capital Equipment 25,403 ‐ 45,357 33,000 571‐50‐29‐26‐50 Capital Imp Land ‐ ‐ ‐ ‐ 26 Capital 25,403 ‐ 45,357 33,000 Agenda Item #10.1.
Wastewater Treatment Budget ‐ 5029
Account NumberDescription FY 20 Actual FY 21 Actual FY 22 Estimated FY 23 Proposed 29 Sewer Maintenance Operations 931,843 800,513 1,183,912 896,253 Grand Total 931,843 800,513 1,183,912 896,253 Agenda Item #10.1.
Description Object Code Funding Source Total Budgeted
Equipment Rental 2125 571
Crane, Boom Truck 1,000 1,000 Rental of Portable Office Space 24,000 24,000 TOTAL ‐ Equipment Rental 2125 25,000 $ $ 25,000 Other Contract Services 2145 571
Influent/Effluent Lab Analysis 71,500 71,500 Generator Bi‐annual Service 3,800 3,800 Mosquito Abatement (weed/mosquito) 500 500 Road/Levee Maintenance and Repairs 25,000 25,000 Weed Abatement 5,000 5,000 TOTAL ‐ Other Contract Services 2145 105,800 $ $ 105,800 Memberships & Publications 2153 571
SWRCB Exams 1,500 1,500 TOTAL ‐ Memberships & Publications 2153 1,500 $ $ 1,500 Training and Conferences 2155 571
Miscellaneous Training 2,500 2,500 TOTAL ‐ Training and Conferences 2155 2,500 $ $ 2,500 Certifications 2157 571
Wastewater Certifications 1,500 1,500 TOTAL ‐ Certifications 2157 1,500 $ $ 1,500 Special Department Supplies 2215 571
Miscellaneous Department Supplies & Safety
Equipment ‐ gas monitor, load testing cert.,
potable water, drinking
water
13,000 13,000
Uniform Service 2,000 2,000 TOTAL ‐ Special Department Supplies 2215 15,000 $ $ 15,000 Small Tools 2220 571
Miscellaneous Tools ‐ wrenches, pliers,
consumables such as drill bits, saw blades,
and grinding wheels
2,500 2,500
TOTAL ‐ Small Tools 2220 2,500 $ $ 2,500 WASTEWATER TREATMENT‐ 5029
EXPENSE DETAIL
Agenda Item #10.1.
Description Object Code Funding Source Total Budgeted
WASTEWATER TREATMENT‐ 5029
EXPENSE DETAIL
Process Chemicals 2235 571
Various Chemicals to Treat Waste 70,000 70,000 TOTAL ‐ Process Chemicals 2235 70,000 $ $ 70,000 Lab Supplies 2237 571
General Equipment and Supplies 12,000 12,000 Sample/Monitoring Ground Water 3,000 3,000 TOTAL ‐ Lab Supplies 2237 15,000 $ $ 15,000 Maintenance Supplies 2312 571
Other General Maintenance & Repairs 75,000 75,000 TOTAL ‐ Maintenance Supplies 2312 75,000 $ $ 75,000 Machinery & Equipment Maintenance 2315 571
Muffin Monster Rebuild 20,000 20,000 Copier 7,200 7,200 TOTAL ‐ Machinery & Equipment
Maintenance 2315 27,200 $ $ 27,200 Capital Equipment 2630 571
Replace Truck (lease ‐ annual costs) 8,000 8,000 Air Operator Discharge Valve 25,000 25,000 TOTAL ‐ Capital Equipment 2630 33,000 $ $ 33,000 Agenda Item #10.1.
Capital Improvement
Program
SUMMARY
The FY 2022-2026 City of St. Helena Capital Improvement Program (CIP) is the City’s commitment to building a more resilient and vibrant future for the residents, workers, and visitors of St. Helena. On May 19, 2021, the Planning Commission found that the proposed CIP is consistent with the City’s General Plan.
Following this finding, the FY 2022-2026 CIP was adopted by City Council on June 8, 2021. The CIP is updated annually and is a fiscally constrained expenditure plan that lays out estimated infrastructure investments over the next five years. Projects in the CIP are divided into four Service Areas: General Government (Civic), Streets, Water, and Wastewater. Each Service Area chapter describes the associated Budgeted Projects and Deferred Projects. General Fund and Enterprise Funds are both represented to give as full a picture of St. Helena’s capital needs as possible. The CIP does not appropriate funds, but rather, it functions as a budgeting and planning tool which supports actual appropriations that are made through the budget adoption.
GENERAL OVERVIEW OF CIP
The CIP budget includes annual appropriations for capital improvement projects such as street or park improvements, building construction, and various kids of major facility maintenance. Capital improvement projects are often multi-year projects that require funding beyond the one-year periods of the annual budget.
ANALYSIS
The City’s FY 2022-2026 CIP consists of 46 projects in four divisions totaling approximately $59 million over a five-year period. A majority of the fiscal impact to the CIP have been carried over from prior years and any additional funds, or unfunded needs, have been identified in the proposed operating budget for FY 2021-22. All funds and expenditures beyond FY 2021-22 have no direct fiscal impact because the CIP is not a financial commitment by City Council, but rather a planning and forecasting tool.
In FY 2021-22 there are 17 significant (over $200,000) CIP projects which are non-reoccurring capital expenditures. They are: (1) Crane Park Lighting Improvements C-19-03; (2) Emergency Back-Up Power C20-06; (3) PSPS Emergency Back-Up Power C20-06 (4) Jacob Meily Drainage Site Survey and Installation of New Turf and Upgrade Irrigation C22-01; (5) Replace Playground Equipment and Fence at Crane Park (6) Downtown Sidewalk Improvements (multi-year) R18-81; (7) Silverado Trail Guardrail Replacement R19-07 (5) Pavement Restoration (multi-year) R19-79 (8) Mills Lane Storm Drain Project R20-02; (9) Pratt & Elmhurst Crosswalk Improvements on Main R21-02; (10) Tank 2 Rehabilitation W-101; (11) Bell Canyon Intake Tower Replacement W-109; (12) Rutherford Pump Upgrade W110; (13) Bell Canyon Reservoir Improvements W-35; (14) Dwyer Road Booster W-80; (15) Bell House Valve Replacement W-85; (16) Kearney and Andrea Water Main Replacement W21-01; and (17) WWTP Phase 1 Upgrades (multi-year) S-52.
Agenda Item #10.1.
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
City of St. Helena, CA
FY 2022-23 to FY 2026-27
Agenda Item #10.1.
Table of Contents
City of St. Helena FY 2022-23 to FY 2027-28
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 3 1 - Civic 4
Project # Project Page #
C19-03 Crane Park Lighting Improvements 5
C20-02 Repaint Fire Station # 1 6
C20-04 Baldwin Park Fence & Pathway Repair 7
C21-01 PSPS Emergency Back-Up Power 8
C22-01 City Hall Relocation - Tenant Improvements 9
C22-02 Replace Playground Equipment and Fence at Crane Park 10 C22-03 Jacob Meily Park Drainage Site Survey and Installation of New Turf 11 and Upgrade Irrigation
2 - Streets 12
Project # Project Page #
R18-81 Downtown Sidewalk Improvements 13
R19-03 Sulphur Creek Erosion Repair 14
R19-05 Grayson and South Crane Rehab 15
R19-07 Silverado Trail Guardrail Replacement 16
R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue 17 and Elmhurst Avenue
R21-04 Pope Street Crosswalk Improvements at College Avenue 18 R22-01 Spring Street Bike Lane Striping 19
R22-79 Pavement Restoration FY22 Design/FY 23 Construction 20 R23-01 Signalization Dowdell Lane and Hwy 29 21
R23-02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter 22 Oak
R23-79 Pavement Restoration FY23 Design/FY 24 Construction 23 R24-79 Pavement Restoration FY24 Design/FY 25 Construction 24 R25-79 Pavement Restoration FY 25 Design/FY 26 Construction 25 R26-79 Pavement Restoration FY 26 Design/FY 27 Construction 26 3 - Water 27
Project # Project Page #
W-109 Bell Canyon Intake Tower Replacement 28
W-80 Dwyer Road Booster (Pump Station) 29
W18-113 Water System SCADA Improvements 30
4 - Wastewater 31
Project # Project Page #
1 Agenda Item #10.1.
S-52 WWTP Phase 1 Upgrades 32
S21-01 WWTP Recycled Pipeline and Pump Station 33
S23-01 Recycled Water - Crane Park Irrigation Infrastructure 34 5 - Stormwater 35
Project # Project Page #
R20-01 Mitchell Drive to Sulphur Creek Storm Drain 36
R20-02 Mills Lane Storm Drain Project 37
2 Agenda Item #10.1.
City of St. Helena FY 2022-23 to FY 2026-27
Global Summary Report
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
PROJECT CATEGORY
EXPENDITURES
1 Civic 479,620 2,356,019 50,000 75,500 100,000 3,061,139 2 Streets 898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 3 Water 289,313 900,000 503,000 3,900,000 250,000 5,842,313 4 Wastewater 5,509,980 13,485,847 18,995,827
5 Stormwater 346,575 121,384 190,200 658,159
TOTALS 7,524,022 18,891,306 2,761,664 6,116,915 2,643,686 1,327,083 39,264,676
PROJECT FUNDING SOURCES
101 General Fund 227,285 1,478,684 87,639 1,793,608
General Fund - Measure 190,200 250,000
T/RMRA MOE
101 59,800
General Fund - Measure 203,314 297,000 297,000 872,314
T/RMRA MOE (Prior Year)
101 75,000
230 Gas Tax 159,595 150,405 310,000
230 Gas Tax - RMRA/SB1 108,000 60,000 60,000 228,000
240 Measure T 380,280 895,286 1,697,300 1,241,415 1,303,486 1,227,083 6,744,850 420 Go Bonds 12,361 12,361
Wastewater Cash Operations 2,684,114 2,684,114
Fund Balance
571
592 Equipment Replacement Fund 169,472 169,472
700 Flood Control Funds 74,658 70,555 145,213
Civic State of CA OES PSPS 196,487
Grant
733 196,487
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 65,496 22,004 87,500
734 Park Impact Fees 54,852 515,859 50,000 75,500 696,211 740 Traffic Impact Fees Fund Loan 873,610 873,610
Streets Capital Improvement - 94,000 94,000
NVTA
741
Streets Capital Improvement - 603,000 603,000 1,206,000 Grant OBAG III
741
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement 326,800 326,800
Streets Capital Improvement - 50,000 50,000
Grant TDA III
741
Streets Capital Improvement - 276,810 248,050 561,361
HSIP
741 36,501
742 Storm Drain Impact Fees 286,775 121,384 408,159
763 Water Capital Improvement 289,313 900,000 1,189,313 Water Capital Improvement - 503,000 3,900,000 250,000 4,653,000 Debt
763
764 Water Impact Fees 70,192 49,708 119,900
773 Wastewater Capital Improvement 1,903,293 3,267,808 5,171,101 Wastewater Capital Improvement 5,852,391 9,362,925
- Debt
773 3,510,534
774 Wastewater Impact Fees 25,961 758,216 784,177
TOTALS 7,524,022 18,891,306 2,761,664 6,116,915 2,643,686 1,327,083 39,264,676 3 Agenda Item #10.1.
PROJECT TITLE
C19-03 Crane Park Lighting
Improvements
47,102 354,509 401,611
C20-02 Repaint Fire Station # 1 100,000 100,000
C20-04 Baldwin Park Fence & Pathway
Repair
7,750 81,350 89,100
C21-01 PSPS Emergency Back-Up
Power
261,983 22,004 283,987
C22-01 City Hall Relocation - Tenant
Improvements
162,785 1,648,156 1,810,941
C22-02 Replace Playground Equipment
and Fence at Crane Park
250,000 250,000
C22-03 Jacob Meily Park Drainage Site
Survey and Installation of New
Turf and Upgrade Irrigation
50,000 75,500 125,500
479,620 2,356,019 50,000 75,500 100,000 3,061,139
PROJECT FUNDING SOURCES
101 General Fund 162,785 1,478,684 87,639 1,729,108
420 Go Bonds 12,361 12,361
592 Equipment Replacement Fund 169,472 169,472
733 Civic State of CA OES PSPS
Grant
196,487 196,487
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 65,496 22,004 87,500
734 Park Impact Fees 54,852 515,859 50,000 75,500 696,211 479,620 2,356,019 50,000 75,500 100,000 3,061,139
FY 2022-23 to 2027-28
Category Summary Report
1 - Civic
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
4 Agenda Item #10.1.
Crane Park Lighting Improvements
Category:
Project 360 Crane Avenue
Civic
Project No: C19-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 47,102 348,209 395,311
3170 - Contingency 6,300 6,300
EXPENDITURE TOTALS 47,102 354,509 401,611
FUNDING SOURCES
223-Skate Park Lighting Fund 0
734-Park Impact Fees 47,102 354,509 401,611
FUNDING TOTALS 47,102 354,509 401,611
PROJECT PURPOSE & DESCRIPTION: Retrofit existing park light fixtures to LED and upgrade electrical equipment.
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
5 Agenda Item #10.1.
Repaint Fire Station # 1
Category:
Project 1480 Main Street
Civic
Project No: C20-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 20,000 20,000
3160 - Construction Contract 80,000 80,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
101-General Fund 87,639 87,639
420-Go Bonds 12,361 12,361
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION: Repaint Fire Station # 1.
Original Date: FY 21, deferred until FY 22
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
6 Agenda Item #10.1.
Baldwin Park Fence & Pathway Repair
Category:
Project 1591 Spring Street
Civic
Project No: C20-04
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 7,750 81,350 89,100
EXPENDITURE TOTALS 7,750 81,350 89,100
FUNDING SOURCES
734-Park Impact Fees 7,750 81,350 89,100
FUNDING TOTALS 7,750 81,350 89,100
PROJECT PURPOSE & DESCRIPTION: Remove and replace fence bordering, pathway repair, and minor modifications to entrance.
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
7 Agenda Item #10.1.
PSPS Emergency Back-Up Power
Category:
Project LSWTP and Mobile Generator
Civic
Project No: C21-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 2,020 2,020
3160 - Construction Contract 259,963 22,004 281,967
EXPENDITURE TOTALS 261,983 22,004 283,987
FUNDING SOURCES
733-Civic CIP 65,496 22,004 87,500
733-Civic State of CA OES PSPS Grant 196,487 196,487
FUNDING TOTALS 261,983 22,004 283,987
PROJECT PURPOSE & DESCRIPTION: To replace the 35 year old generator at the Louis Stralla Water Treatment Plant (LSWTP) and to purchase one 175 KW portable generator that can be used at all critical City facilities which do not have back-up power.
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
8 Agenda Item #10.1.
City Hall Relocation - Tenant Improvements
Category:
Project 1088 Collage Avenue
Civic
Project No: C22-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 147,865 93,990 241,855
3150 - Construction Management 172,000 172,000
3160 - Construction Contract 14,920 1,382,166 1,397,086 EXPENDITURE TOTALS 162,785 1,648,156 1,810,941
FUNDING SOURCES
101-General Fund 162,785 1,478,684 1,641,469
592-Equipment Replacement Fund 169,472 169,472
FUNDING TOTALS 162,785 1,648,156 1,810,941
PROJECT PURPOSE & DESCRIPTION: Tenant Improvements for City Hall and Police Department Relocation to Napa Valley College, St. Helena campus.
EXPENDITURE ACCOUNTS:
Fund: 101 Dept: 4000
9 Agenda Item #10.1.
Replace Playground Equipment and Fence at Crane Park
Category:
Project Crane Park
Civic
Project No: C22-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 250,000 250,000
EXPENDITURE TOTALS 250,000 250,000
FUNDING SOURCES
733-Prop 68 Grant 170,000 170,000
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 250,000 250,000
PROJECT PURPOSE & DESCRIPTION: Replacement playground equipment and fence at Crane Park EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
10 Agenda Item #10.1.
Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation
Category:
Project Jacob Meily Park St. Helena
Civic
Project No: C22-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 50,000 50,000
3160 - Construction Contract 75,500 75,500
EXPENDITURE TOTALS 50,000 75,500 125,500
FUNDING SOURCES
734-Park Impact Fees 50,000 75,500 125,500
FUNDING TOTALS 50,000 75,500 125,500
PROJECT PURPOSE & DESCRIPTION: FY 23 conduct a site survey to address drainage and FY 24 install new turf and upgrade irrigation
Moved out 1 year due to Water Emergency
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
11 Agenda Item #10.1.
PROJECT TITLE
R18-81 Downtown Sidewalk
Improvements
551,569 203,314 900,000 900,000 2,554,883
R19-03 Sulphur Creek Erosion Repair 74,658 70,555 145,213 R19-05 Grayson and South Crane Rehab 190,925 75,000 265,925 R19-07 Silverado Trail Guardrail
Replacement
36,501 276,810 248,050 561,361
R21-02 Crosswalk Improvements on
Main Street/Highway 29 at Pratt
Avenue and Elmhurst Avenue
19,286 259,286 278,572
R21-04 Pope Street Crosswalk
Improvements at College Avenue
25,595 244,405 270,000
R22-01 Spring Street Bike Lane Striping 31,000 31,000
R22-79 Pavement Restoration FY22
Design/FY 23 Construction
620,000 500,000 1,120,000
R23-01 Signalization Dowdell Lane and
Hwy 29
200,000 200,000
R23-02 "HAWK" Pedestrian Hybrid
Flashing Beacon for Hwy 29 at
Charter Oak
200,000 200,000
R23-79 Pavement Restoration FY23
Design/FY 24 Construction
126,000 1,050,000 1,176,000
R24-79 Pavement Restoration FY24
Design/FY 25 Construction
132,300 1,102,500 1,234,800
R25-79 Pavement Restoration FY 25
Design/FY 26 Construction
138,915 1,157,625 1,296,540
R26-79 Pavement Restoration FY 26
Design/FY 27 Construction
145,861 1,227,083 1,372,944
898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 PROJECT FUNDING SOURCES
101 General Fund 64,500 64,500
101 General Fund - Measure
T/RMRA MOE (Prior Year)
75,000 203,314 297,000 297,000 872,314
230 Gas Tax 159,595 150,405 310,000
230 Gas Tax - RMRA/SB1 108,000 60,000 60,000 228,000
240 Measure T 380,280 895,286 1,697,300 1,241,415 1,303,486 1,227,083 6,744,850 700 Flood Control Funds 74,658 70,555 145,213
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement -
Grant OBAG III
603,000 603,000 1,206,000
741 Streets Capital Improvement -
NVTA
94,000 94,000
741 Streets Capital Improvement 326,800 326,800
741 Streets Capital Improvement -
Grant TDA III
50,000 50,000
741 Streets Capital Improvement -
HSIP
36,501 276,810 248,050 561,361
898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 FY 2022-23 to 2027-28
Category Summary Report
2 - Streets
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
12 Agenda Item #10.1.
Downtown Sidewalk Improvements
Category:
Project St. Helena, CA 94574
Streets
Project No: R18-81
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 548,883 176,000 724,883
3130 - Land & Easements 25,000 25,000
3140 - Legal Services 2,314 2,314
3150 - Construction Management 2,500 75,000 75,000 152,500 3160 - Construction Contract 186 750,000 750,000 1,500,186 3170 - Contingency 75,000 75,000 150,000
EXPENDITURE TOTALS 551,569 203,314 900,000 900,000 2,554,883 FUNDING SOURCES
101-General Fund 64,500 64,500
101-General Fund - Measure T/RMRA MOE
(Prior Year)
75,000 203,314 297,000 297,000 872,314
230-Gas Tax 134,000 134,000
230-Gas Tax - RMRA/SB1 108,000 108,000
240-Measure T 170,069 170,069
741-Streets Capital Improvement - Grant
OBAG III
603,000 603,000 1,206,000
741-Streets Capital Improvement - Measure T
Loan
0 999-Unidentified 0
FUNDING TOTALS 551,569 203,314 900,000 900,000 2,554,883 PROJECT PURPOSE & DESCRIPTION: This is a sidewalk improvement project funded by the One Bay Area Grant II program and local funds. The project will replace sidewalks, trees, and implement traffic calming devices on Main Street between Mitchell Drive and Pine Street. Approximately 3,609 linear feet of sidewalk and 17 ADA curb ramps will be replaced.
Phase I construction (1480 Main Street to Adams Street) is anticipated to begin in FY 24 and complete in FY
25. Phase II and III construction is anticipated for FY 30 and 31.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
13 Agenda Item #10.1.
Sulphur Creek Erosion Repair
Category:
Project St. Helena, CA 94574
Streets
Project No: R19-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 44,276 44,276
3150 - Construction Management 551 551
3160 - Construction Contract 29,831 70,555 100,386
EXPENDITURE TOTALS 74,658 70,555 145,213
FUNDING SOURCES
700-Flood Control Funds 74,658 70,555 145,213
FUNDING TOTALS 74,658 70,555 145,213
PROJECT PURPOSE & DESCRIPTION: This project will implement bank repairs that were caused during the 16/17 storm year and identified in the 2017 Flood Control Project post-construction monitoring and reporting year. The repairs will be made utilizing funds from the Flood Control Project adaptive management program. The area is located at the base of a mature valley oak, approximately 100 feet upstream of the confluence with the Napa River.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
14 Agenda Item #10.1.
Grayson and South Crane Rehab
Category:
Project Grayson and South Crane
Streets
Project No: R19-05
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 190,925 190,925
3160 - Construction Contract 75,000 75,000
EXPENDITURE TOTALS 190,925 75,000 265,925
FUNDING SOURCES
240-Measure T 190,925 75,000 265,925
741-Streets Capital Improvement - Grant
OBAG II
0 FUNDING TOTALS 190,925 75,000 265,925
PROJECT PURPOSE & DESCRIPTION: This project will reconstruct Grayson and South Crane Avenues.
Accessibility improvements to sidewalks and curb ramps will be included as part of the project whenever applicable.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
15 Agenda Item #10.1.
Silverado Trail Guardrail Replacement
Category:
Project Silverado Trail and Pope Street
Streets
Project No: R19-07
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 31,240 23,760 55,000
3120 - Environmental/Planning 5,000 5,000
3150 - Construction Management 29,250 29,250 58,500
3160 - Construction Contract 5,261 208,800 208,800 422,861 3170 - Contingency 10,000 10,000 20,000
EXPENDITURE TOTALS 36,501 276,810 248,050 561,361
FUNDING SOURCES
741-Streets Capital Improvement - HSIP 36,501 276,810 248,050 561,361 FUNDING TOTALS 36,501 276,810 248,050 561,361
PROJECT PURPOSE & DESCRIPTION: Replace guardrail and pavement markings/striping on Silverado Trail within City Limits.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
16 Agenda Item #10.1.
Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue
Category:
Project Main Street/Highway 29
Streets
Project No: R21-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 19,286 14,286 33,572
3150 - Construction Management 25,000 25,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 19,286 259,286 278,572
FUNDING SOURCES
240-Measure T 19,286 209,286 228,572
741-Streets Capital Improvement - Grant TDA
III
50,000 50,000
FUNDING TOTALS 19,286 259,286 278,572
PROJECT PURPOSE & DESCRIPTION: This project will upgrade curb ramps as well as improvement crosswalk markings and signage at Pratt and Elmhurst intersections.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
17 Agenda Item #10.1.
Pope Street Crosswalk Improvements at College Avenue
Category:
Project Pope Street at College Avenue
Streets
Project No: R21-04
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 25,595 4,405 30,000
3150 - Construction Management 20,000 20,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 25,595 244,405 270,000
FUNDING SOURCES
230-Gas Tax 25,595 150,405 176,000
741-Streets Capital Improvement - NVTA 94,000 94,000
FUNDING TOTALS 25,595 244,405 270,000
PROJECT PURPOSE & DESCRIPTION: Installation of a rectangular rapid flashing beacon system (or equivalent) located on Pope Street at College Avenue, four ADA compliant curb ramps, and continental crosswalk markings on Pope Street and College Avenue.
Installation of the rapid flashing beacon (or equivalent) will provide greater visibility of pedestrians within the crosswalks as vehicles approach. Upgrading curb ramps will improve pedestrian mobility by upgrading curb ramps when crossing Pope Street or College Avenue.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
18 Agenda Item #10.1.
Spring Street Bike Lane Striping
Category:
Project Spring Street from Valley View to
Sylvaner (WB)
Streets
Project No: R22-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 31,000 31,000
EXPENDITURE TOTALS 31,000 31,000
FUNDING SOURCES
741-Streets Capital Improvement 31,000 31,000
FUNDING TOTALS 31,000 31,000
PROJECT PURPOSE & DESCRIPTION: Install thermoplastic striping, thermoplastic pavement markings, and bike lane signs for the new bike lanes on Spring Street from Valley View Street to Sylvaner Avenue - westbound
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
19 Agenda Item #10.1.
Pavement Restoration FY22 Design/FY 23 Construction
Category:
Project St. Helena, CA 94574
Streets
Project No: R22-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 120,000 120,000
3150 - Construction Management 60,000 60,000 120,000
3160 - Construction Contract 400,000 400,000 800,000
3170 - Contingency 40,000 40,000 80,000
EXPENDITURE TOTALS 620,000 500,000 1,120,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 60,000 60,000 120,000
240-Measure T 560,000 440,000 1,000,000
741-Streets Capital Improvement - Measure T
Loan
0 FUNDING TOTALS 620,000 500,000 1,120,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 22
Construction FY 23
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
20 Agenda Item #10.1.
Signalization Dowdell Lane and Hwy 29
Category:
Project Dowdell Lane and Hwy 29
Streets
Project No: R23-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 46,600 46,600
741-Streets Capital Improvement 153,400 153,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION: Manage movement of traffic for the Long Meadow Ranch Project at 1000 Mills Lane, Condition of approval No. 66
NOTES: Farmstead will cost share 23.3% of total project costs
FY 23 Design only.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
21 Agenda Item #10.1.