St. Helena City Council
January 10, 2023

AMENDED 01-08-2023
City of St. Helena
Regular City Council Meeting
Tuesday, January 10, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.
*AMENDED AGENDA LANGUAGE 01-08-2023:

This meeting will be conducted pursuant to the provisions of Government Code Section 54953 (as amended by AB 361) which authorizes teleconferenced meetings under the Brown Act during certain proclaimed States of Emergency. The Governor of California proclaimed a State of Emergency related to severe weather. This teleconferenced meeting is necessary so that the City can conduct essential business and is permitted under Government Code 54953 in order to protect public health and safety of attendees.

Consistent with Government Code Section 54953, this City Council Meeting will be held via teleconference only, and will not be physically open to the public. City Council members and staff will teleconference into the meeting by audio and/or video. The meeting will be conducted via Zoom Webinar.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website, barring technical difficulties. Those members of the public wishing to participate must do so remotely via Zoom electronic meetings in the following ways; by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the meeting ID or by calling a listed number and enter the meeting ID. Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be emailed by 4:00 PM prior to the meeting. Emailed public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.

Simultaneous Spanish interpretation services during meetings can be scheduled upon request.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Please click the link below to join the webinar:
https://us02web.zoom.us/j/86789782358
Or One tap mobile :

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1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Hall City Council Members: Anna Chouteau, Lester Hardy and Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
Oaths of office for Erika Opp, Administrative Analyst and Zachary Hasbany, Human Resources Analyst

8. STAFF BRIEFING
Review of FY 2023-24 Budget Calendar by Mandy Kellogg,
Administrative Services Director

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1. Consideration of Resolution adding a portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve Resolution adding portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89.

Staff Report - Pdf
7 - 27

9.2. Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2021-22 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Years 2018-19 through 2021-22 under Measure T Program.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached Resolution.

Staff Report - Pdf
29 - 38

9.3. Consideration and Approval of a Resolution Authorizing: (1) a Contract Change Orders for Reimbursable Expenses Totaling $105,009.83 with Murray Building, Inc. for The Napa Valley College Tenant Improvement Project for a Total Not-To-Exceed Contract Amount of $1,422,388.83; (2) a Budget Expense Increase of $105,009.83 to 101-4000-2145; and (3) an Offsetting Budget Revenue Increase of $105,009.83 to 101-3461- 0000.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopted attached resolution.

Staff Report - Pdf
39 - 97

9.4. Approval of Project Plans for CIP R21-02, Authorization to Bid Pratt & Elmhurst Avenue Crosswalk Improvements on Main Street
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Approval of Plans and Authorize to Bid
Staff Report - Pdf
99 - 108

9.5. Recommended approval of a Resolution authorizing an increase to the salary range for the Finance Manager to $116,975 - $142,184.

CEQA Determination: Not a CEQA project
109 - 115

Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends adoption of the attached resolution.

Staff Report - Pdf

9.6. Adopt a Resolution authorizing: (1) the City Manager to execute the Acceptance of Conditional Resolution and Waiver of Right to Hearing related to violations at the City of St. Helena Wastewater Treatment and Reclamation Plant; (2) a budget increase of $147,000 to 571-50-29- 2143; and (3) use of Wastewater Fund balance of $147,000.

CEQA Determination: Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Adopt the attached resolution.

Staff Report - Pdf
117 - 132

9.7. Consideration and Proposed Approval of (1) A Resolution Establishing an Electric Leaf Blower Rebate Program and (2) Authorizing a Budget Increase of $25,000 to 101-5000-2150; and (3) Use of General Fund Balance of $25,000
CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopt attached Resolution.

Staff Report - Pdf
133 - 144

10. NEW BUSINESS

10.1. Consideration of an Ordinance of the City Council of the City of St.

Helena adopting an Urgency Ordinance amending Section 17.116.030 of the St. Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA.

CEQA Determination: Exempt
Prepared By: Ethan Walsh, City Attorney
Recommendation:

Staff recommends that the City Council:

1. Adopt an Urgency Ordinance of the City Council of the City of St.

Helena amending Section 17.116.030 of the St. Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA, by title only and waive further reading.

Staff Report - Pdf
145 - 177

10.2. Discussion and recommendation to the Napa County City Selection Committee as nominees to the:

1. Napa County Board of Supervisor Ryan Gregory or St. Helena City Council Member to represent the City of St. Helena on the MCE Clean Energy Board of Directors.
179 - 184

2. Interest to serve on the Metropolitan Transportation Commission (MTC)
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Identify name(s) of interested Council Member(s) to be considered by the Napa County City Selection Committee as nominees to the:

1. MCE Clean Energy Board of Directors

2. Metropolitan Transportation Commission (MTC)
Staff Report - Pdf

10.3. 2023 City Council Meeting Calendar
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Review the 2023 calendar and provide direction on Council meeting dates.

Staff Report - Pdf
185 - 187

10.4. 2023 City Council assignments to various City and Napa County Committees, Boards, and Commissions
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Attachment 1 provides a list of current intergovernmental appointments and vacancies (vacancies are highlighted in yellow). Attachment 2 provides a list of Ad Hoc appointments (vacancies are highlighted in yellow). Staff recommends City Council review and provide affirmation or recommended changes to appointments.

Staff Report - Pdf
189 - 194

11. ADJOURNMENT
The next Regular City Council meeting is scheduled for January 24, 2023, at 6:00 p.m.

This agenda was posted at City Hall, 1572 Railroad Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on January 6, 2023. Republished and available on the City's website on 01-08-2023.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred.

Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St.

Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1572 Railroad Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration of Resolution adding a portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89
CEQA
Determination:

Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
City Staff received correspondence from a representative of Our Town St. Helena (OTSH) which reported that street parking on McCorkle Avenue was encroaching on the driveway entrance to the Brenkle Court development. The location of parked vehicles were preventing the trash truck from entering and servicing the development. City Staff reviewed the correspondence and the area referenced and presents the following discussion.

DISCUSSION
OTSH provided, in their correspondence, a recommendation that red curb be painted to provide an additional five-feet of clearance on the southwest side of the driveway. There is an existing fire hydrant on the northeast side of the driveway, which already provides a parking restriction on the northeast side of the driveway.

McCorkle Avenue is a narrow residential street with a 25MPH speed limit. Street parking is permitted on both sides of the street. Large vehicles, like garbage trucks, must make wide-radius turns in order to enter the Brenkle Court property.

Public Works staff conferred with Police and Fire department staff. Police department staff did not have an objection to the request for additional red curb. Fire department staff Agenda Item #9.1.

also did not object to the request but did question the overall utility of the proposed parking restriction.

The Director of Public Works and Public Works (PW) staff reviewed the request and verified the parking encroachment and limited turning radius. Staff also determined that, due to nearby adjoining driveways, restriction of five feet of parking would have the same result as the elimination of one full street parking spot (about 20’). PW staff are recommending that the parking restriction be granted and that it extend one full parking spot (about 20’). The extension can be seen on Attachment 2.

FISCAL IMPACT
Work could be completed by Public Works Staff during normal business hours and using readily available paint. Cost to complete work is <$1,000 for labor and materials.

RECOMMENDED ACTION
Approve Resolution adding portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89.

ATTACHMENTS
Attachment 1 - Resolution Adding Red Zone and Rescinding Resolution 2022-89.

Attachment 2 - McCorkle Parking
Agenda Item #9.1.

CITY OF ST. HELENA
RESOLUTION NO. 2023-XX
Resolution rescinding Resolution 2022-89 and adding portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions)

RECITALS
The Police Chief, Fire Chief and the Public Works Director have identified certain locations for which no parking is recommended in addition to those already in existence.

New locations are identified with an underline in the following resolution. Locations not marked by an underline are locations already designated as no parking zones.

RESOLUTION

1. No parking zones or No stopping zones established within Resolution No. 2022- 89 are hereby rescinded except to the extent that they are re-established below in this resolution.

2. For purposes of this resolution:
"Curb" means the concrete curbing installed along the side of the street or roadway or, if there is none, the edge of the traveled portion of the street or roadway.
"Intersection" means the point established by extending curb lines of the designated streets without regard for an arced curb installed to provide a turning radius between roadways.

3. Pursuant to Sections 10.10 and 10.11.1 of the City Code the following locations are designated as no parking or no stopping zones within which parking of vehicles on City streets is prohibited.

4. The new restrictions would not go into effect until the proposed paving and striping improvements for Grayson Avenue and South Crane Avenue are constructed.

A) ADAMS STREET

1. Commencing at the northeast intersection of Adams and Kearney Streets thence 25 feet easterly along the north side of Adams Street.

2. Commencing at the southeast intersection of Adams and Kearney Streets thence 72 feet westerly along the south side of Adams Street.

Agenda Item #9.1.

3. Commencing at the southeast intersection of Adams Street and Money Way thence 30 feet easterly along the south side of Adams Street.

4. Commencing at the southeast intersection of Adams Street and Napa Valley Wine Train Tracks thence easterly 30 feet along the south side of Adams Street.

5. Commencing at the southeast intersection of Adams Street and Main Street 42 feet easterly to the point of beginning, thence 20 feet easterly along the south side of Adams Street.

6. Commencing on the south side of Adams Street 138 feet easterly from Main Street thence 20 feet easterly along the south side of Adams Street.

7. Commencing at the northwest intersection of Adams Street and Railroad Avenue thence westerly 28 feet along the north side of Adams Street.

8. Commencing at a point 65 feet east of Main Street thence easterly 20 feet along the north side of Adams Street.

9. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 20 feet on the north side of Adams Street.

10. Commencing at the southeast intersection of Adams Street and Oak Avenue thence easterly 30 feet along the south side of Adams Street.

11. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 25 feet along the north side of Adams Street.

12. Commencing at the southwest intersection of Adams Street and Main Street thence westerly 31 feet along the south side of Adams Street.

13. Commencing at the westerly edge of the westerly driveway of 899 Adams Street thence westerly 30 feet along the south side of Adams Street.

14. Commencing at the easterly edge of the most easterly driveway of the 1010 Adams Street Bank Building and Pharmacy, thence easterly thirty (30) feet along the south side of Adams.

B) ALEXANDER COURT

1. Commencing at the southerly intersection of Alexander Court and Main Street thence westerly along the north side of Alexander Court 160 feet, thence northerly along a curve to the right 160 feet, thence easterly along the southerly side 160 feet to the northerly intersection of Alexander Court and Main Street.

Agenda Item #9.1.

C) CHARTER OAK

1. Commencing at the northeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 180 feet along the north side of Charter Oak.

2. Commencing at the southeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 197 feet along the south side of Charter Oak.

3. Commencing at the east intersection of Allison Avenue and Charter Oak thence along both sides of Charter Oak Avenue to the easterly end of the street.

D) CHILES AVENUE

1. Beginning at a point lying 84 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northwesterly 58 feet along the east curb at Chiles Avenue and Pope Street.

2. Beginning at a point lying 154 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northerly 84 feet along the west curb at Chiles Avenue and Pope Street.

E) CHURCH STREET

1. Commencing at the southeast intersection of Church Street and Hunt Avenue thence southerly along the east side of Church Street to the northeasterly intersection of Pope Street.

2. West side of Church Street five (5) feet north and five (5) feet south of the entrance and exit driveway of the parking lot of the business located at 1120 Pope Street.

F) COLLEGE AVENUE

1. Commencing at the southeast intersection of College Avenue and Pope Street thence southerly 360 feet along the east side of College Avenue.

2. Commencing at the southwest intersection of College Avenue and Pope Street thence southerly 360 feet along the west side of College Avenue.

G) DOWDELL LANE

1. Commencing at the east right-of-way of the Wine Train crossing at Dowdell Lane thence easterly 180 feet along the north and south side of Dowdell Lane.

Agenda Item #9.1.

2. Commencing at the driveway to 899 Dowdell Lane thence 12 feet in both the easterly and westerly direction from the edge of said driveway a distance of 12 feet along the northerly side of Dowdell Lane.

3. DOWDELL AND MCCORMICK
a. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 25 feet northwesterly along the east side of McCormick Street.
b. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 28 feet northeasterly along the south side of Dowdell Lane.

H) EDWARDS STREET

1. Commencing at the southeast corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the east side of Edwards Street.

2. Commencing at the southwest corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the west side of Edwards Street.

I) EL BONITA AVENUE

1. Commencing at a point 35 feet west of Community Drive thence westerly 60 feet along the north side of El Bonita Avenue.

2. Commencing at the intersection of El Bonita Avenue and Community Drive thence easterly 80 feet along the south side of El Bonita Avenue.

J) ELMHURST AVENUE

1. Commencing at the northeast intersection of Elmhurst Avenue and Granger Way thence easterly 30 feet along the north side of Elmhurst Avenue.

2. Commencing at the southeast intersection of Elmhurst Avenue and Spring Mountain Road thence easterly 75 feet along the south side of Elmhurst Avenue.

3. Commencing at the intersection of Elmhurst Avenue and Main Street thence westerly 30 feet along Elmhurst Avenue and thence northerly 60 feet along Main Street.

Agenda Item #9.1.

K) FULTON LANE

1. Commencing at the northeast and southeast intersection of Fulton and Main Streets thence easterly 90 feet along the north and south sides of Fulton Lane.

2. Commencing at the easterly intersection of Fulton Lane and Railroad Avenue thence easterly 120 feet along both the north and south sides of Fulton Lane.

L) GRAYSON AVENUE

1. South side of Grayson Avenue from the southwest intersection of Main Street and Grayson Avenue westerly for a distance of 100 feet.

2. North side of Grayson beginning at a point 665 feet westerly of the westerly line of Main Street then west along the north side of Grayson for a distance of 1,165.6 feet between the hours of 7:30 a.m. and 3:00 p.m., Mon. - Fri.

3. Commencing at the northeast intersection of Grayson Avenue and Crane Avenue thence easterly 50 feet along the north side of Grayson Avenue.

This is a 24-hour “No Stopping zone.

4. Commencing at a point 50 feet north of the northeast intersection of Grayson Avenue and Crane Avenue thence 700 feet along the north side of Grayson Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

5. Commencing at the intersection of the easterly driveway of the Primary School Parking Lot and Grayson Avenue thence westerly along the southerly curb line a distance of 25 feet.

6. Class II Bike lane only, which would require parking to be prohibited along the south side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 700 feet easterly along the south side of Grayson Avenue.

M) GROVE COURT

1. Commencing at the northeast intersection of Grove Court and Hunt Avenue thence northerly 205 feet along the east side of Grove Court.

2. Commencing 100 feet northerly of the northwest intersection of Grove Court and Hunt Avenue thence northerly 100 feet along the west side of Grove Court adjacent to the heritage oak tree.

N) HUNT AVENUE
Agenda Item #9.1.

1. Commencing at the northeast intersection of Hunt Avenue and Starr Avenue thence westerly 307 feet along the north side of Hunt Avenue.

2. Commencing at the southwest intersection of Hunt Avenue and Starr Avenue thence westerly 465 feet along south side of Hunt Avenue to 105 feet west of Monte Vista extended center line.

3. Commencing at a point 20’ east of the southeast intersection of Hunt Avenue and Monte Vista thence easterly 44’ along the south side of Hunt Avenue.

4. Commencing at the southeast corner of Hunt Avenue and Edwards Street thence easterly 40 feet along the south side of Hunt Avenue.

5. Commencing at the southwest corner of Hunt Avenue and Edwards Street thence westerly 30 feet along the south side of Hunt Avenue.

6. Commencing on the north side of Hunt Avenue fifteen (15) feet west and fifteen (15) feet east of the most eastern entrance and exit driveway of the Safeway parking lot. This is a 24-hour “No Stopping Zone”.

7. Commencing at a point forty (40) feet east of the most eastern entrance and exit driveway of the Safeway parking lot, thence thirty (30) feet along the north side of Hunt Avenue.

O) JUNE LANE

1. Commencing at a point lying 184 feet north of the intersection of Chiles and June Lane; thence along the east curb to the right a distance of 30 feet to the south curb of Hunt Avenue.

2. Commencing at a point lying 184 feet north of the intersection of Chiles Avenue and June Lane; thence along the west curb to the left a distance of 30 feet to the south curb of Hunt Avenue.

P) KEARNEY STREET

1. Commencing at the northeast intersection of Kearney Street and Spring Street thence northerly along the east side of Kearney Street to Tainter Street.

2. Commencing 143 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 51 feet along the east side of Kearney Street.

3. Commencing 399 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 33 feet along the east side of Kearney Street.

Agenda Item #9.1.

Q) LA FATA STREET

1. Commencing 215 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 60 feet southerly along the easterly curb of La Fata Street.

2. Commencing 398 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 40 feet southerly along the easterly curb of La Fata Street.

3. Commencing at the driveway to 899 Dowdell Lane located on La Fata Street thence 12 feet in both the northerly and southerly direction from the edge of said driveway a distance of 12 feet along the westerly side of La Fata Street.

R) LIBRARY LANE

1. Commencing at the north side of the white painted load zone at the St.

Helena Library at 1480 Library Lane, then twenty-one (21) feet along the east side of Library Lane.

S) MADRONA AVENUE

1. Commencing at the intersection of Madrona and Oak Avenues thence easterly and westerly along the north and south sides of Madrona Avenue 20 feet from each intersection.

2. Commencing at the northwest and southwest intersections of Madrona Avenue and Main Street thence westerly 90 feet along the north and south side of Madrona Avenue.

T) MAIN STREET

1. Commencing at the intersection of Main Street and Madrona Avenue thence southerly 155 feet along both sides of Main Street.

2. Commencing at the intersection of Main Street and Madrona Avenue thence northerly 155 feet along both sides.

3. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 310 feet southerly along the west side of Main Street.

4. Commencing at Main Street and the Sulphur Creek bridge thence southerly to Sulphur Springs Avenue along both sides of Main Street and northerly 175 feet to Mitchell Avenue along the west side of Main Street.

5. Commencing at the northwest intersection of Main Street and Mitchell Drive thence northerly 20 feet.

Agenda Item #9.1.

6. Commencing at the intersection of Main Street and Spring Street thence 25 feet southerly along the west side.

7. Commencing at the southeast intersection of Main Street and Adams Street thence southerly 50 feet along the east side.

8. Commencing at the southeast intersection of Main Street and Adams Street 120 feet southerly to the point of beginning thence southerly 37 feet along the east side.

9. Commencing at the intersection of Main Street and Hunt Avenue thence northerly and southerly 30 feet along the east side.

10. Commencing at the intersection of Main Street and Spring Street 145 feet northerly to a point of beginning thence northerly 22 feet along the east side.

11. Commencing at the Main Street crosswalk at the south line of Spring Street thence southerly 24 feet along the east side of Main Street.

12. Commencing at the northwest intersection of Main Street and Adams Street thence northerly 35 feet along the west side.

13. Commencing at the southwest intersection of Main Street and Adams Street thence southerly 40 feet along the west side.

14. Commencing at the northwest intersection of Main Street and Spring Street 540 feet northerly to a point of beginning thence northerly 30 feet along the west side.

15. Commencing at the northwest intersection of Main Street and Spring Street 230 feet northerly to a point of beginning thence northerly 90 feet along the west side.

16. Commencing at the northwest intersection of Main Street and Spring Street thence northerly 40 feet along the west side.

17. Commencing at the northwest intersection of Main Street and Elmhurst 400 feet to a point of beginning thence northerly 330 feet along the west side of Main Street.

18. Commencing at the southeast intersection of Main Street and Pope Street thence southerly 170 feet along the east side of Main Street.

19. Commencing at the southeast intersection of Main Street and Pine Street thence south a distance of 28 feet along the east side of Main Street.

Agenda Item #9.1.

20. Commencing at the southwest intersection of Main Street and Pine Street thence south a distance of 28 feet along the west side of Main Street.

21. West side of Main Street from a point one hundred (100) feet south of Grayson Avenue southerly a distance of one thousand six hundred ninety (1,690) feet.

22. East side of Main Street from the south line of Grayson Avenue southerly a distance of one thousand five hundred eighty-five (1,585) feet.

23. East side of Main Street beginning at a point one thousand five hundred eighty-five (1,585) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred eighteen (218) feet between the hours of 7:30 a.m. and 5:30 p.m.

24. East side of Main Street beginning at a point one thousand eight hundred three (1,803) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred seventy-two (272) feet.

25. West side of Main Street from the northwest corner of Main Street and Grayson Avenue approximately 85 feet across the frontage of A&W Restaurant located at 501 Main Street.

26. Commencing at the southwest corner of Main Street and the York Creek Bridge thence south 360 feet along the west side of Main Street.

27. Commencing at the northeast corner of Pratt Avenue and Main Street thence north along the west side of Main Street to the York Creek Bridge

28. Commencing at a point 45 feet north of the northeast intersection of Main Street and Pope Street thence north 29 feet along the east side of Main Street.

29. Commencing at Deer Park Road south along both sides of Main Street to the York Creek Bridge.*
*The area in the Tunnel of Trees is a “No Stopping” zone on both sides of Main Street.

30. Commencing at a point 99 feet west of the northwest intersection of Main Street and Pine Street thence 22 feet west along the north side of Pine Street.

31. Commencing at the southwest corner of Main Street and Charter Oak extending westerly 50 feet on the south side of Charter Oak. This is a 24 Hour “No Parking” Zone.

32. Commencing at the intersection of Main Street and Elmhurst Avenue thence southerly 30 feet along the west side of Main Street.

Agenda Item #9.1.

33. Commencing at the intersection of Main Street and Elmhurst Avenue thence northerly 60 feet along the west side of Main Street.

34. Commencing at a point 25 feet south of the southeast intersection of Britton Way thence southerly 88 feet along the east side of Main Street.

This is a “No Parking” zone and reserved for transit buses.

U) McCORKLE AVENUE

1. Commencing at the southwest side of driveway entrance to Brenkle Court (APN 009-502-021) and extending 20 feet southwest.

V) McCORMICK AVENUE

1. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 170 feet southerly to a point of beginning thence southerly 15 feet along the west side of McCormick Street.

2. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 310 feet southerly to a point of beginning thence southerly 30 feet along the west side of McCormick Street.

3. Commencing at the northwest intersection of McCormick and Vintage Streets 320 feet northerly to the point of beginning thence northerly 25 feet along the west side of McCormick Street.

4. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 530 feet southerly to the point of beginning thence 20 feet southerly along the east side of McCormick Street.

5. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 270 feet southerly to the point of beginning thence 50 feet southerly along the east side of McCormick Street.

W) MITCHELL DRIVE

1. Commencing at the southwesterly intersection of Mitchell Drive and St.

James Drive thence westerly along the south side of Mitchell Drive to the southeast intersection of North Crane and Mitchell Drive and easterly 300 feet.

2. Commencing at the southwest intersection of Mitchell and Main Street thence 80 feet westerly along the south side of Mitchell Drive.

3. Commencing 230 feet west of the intersection of Main Street and Mitchell Drive thence 88 feet westerly along the south side of Mitchell Drive.

4. Commencing at the northwest intersection of Mitchell Drive and Oak Avenue thence 50 feet westerly along the northerly side of Mitchell Drive.

Agenda Item #9.1.

5. Commencing at the easterly corner of the most easterly intersection of Mitchell Drive and St. James Drive, thence ninety (90) feet along the south side of Mitchell Drive.

X) MONTE VISTA AVENUE

1. Commencing at the cul de sac northerly of Hunt Avenue thence around the perimeter of the 25 foot diameter island.

Y) OAK AVENUE

1. Commencing at the southwest intersection of Oak Avenue and Hillview Place thence southerly 65 feet.

2. Commencing at the northeast, northwest, and southwest intersections of Oak Avenue and Pine Street thence 20 feet northerly and southerly along the east and west sides of Oak Avenue.

3. Commencing at the southwest intersection of Oak Avenue and Pine Street thence 30 feet southerly along the west side of Oak Avenue.

4. Commencing at the northeast intersection of Oak Avenue and Adams Street thence northerly 18 feet.

5. Commencing at the southwest intersection of Oak Avenue and Tainter Street 55 feet southerly to a point of beginning thence southerly 20 feet on the west side of Oak Avenue.

6. Commencing at a point easterly of the southwest intersection of Oak Avenue and Tainter Street thence southerly 22 feet along the east side of Oak Avenue at the crosswalk.

7. Commencing at the northwest intersection of Oak Avenue and Spring Street thence northerly 20 feet along Oak Avenue.

8. Commencing at the point of curvature of the southeasterly curve on the east side of Oak Avenue thence southeasterly 160 feet to the point of tangency with the north side of Mitchell Drive.

9. Beginning at a point 339 feet north of Spring Street extending northerly to a point 419 feet on the east side of Oak Avenue.

10. Beginning at the northwest corner of Oak Avenue and Tainter Street thence extending northerly 35 feet on Oak Avenue.

11. Twenty (20) feet southerly from the driveway at 1255 Oak Avenue.

Z) PINE STREET
Agenda Item #9.1.

1. Commencing at the northwest intersection of Pine Street and Main Street thence along the north side of Pine Street to Oak Avenue excepting a 25 foot yellow zone terminating 180 feet from the northeast intersection of Pine Street and Oak Avenue.

2. Commencing at the northwest and southwest intersections of Pine Street and Oak Avenue thence westerly 20 feet.

3. Commencing at the southeast intersection of Pine Street and Oak Avenue thence easterly 20 feet.

4. Commencing at the southwest intersection of Pine Street and Main Street thence westerly 10 20 feet.

5. Commencing at the southeast intersection of Pine Street and Main Street thence easterly 115 feet.

6. Commencing at the northeast intersection of Pine Street and Main Street easterly 140 feet.

AA) PINOT WAY

1. Commencing at the centerline of the utility and pedestrian access alley that connects Pinot Way to Sylvaner Avenue thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.

AB) POPE STREET

1. Commencing at the southeast and northeast intersections of Pope Street and Main Street thence east 80 feet to the Wine Train railroad rightof-way.

2. Commencing at the east terminus of Pope Street at the Napa River thence westerly along Stonebridge Park 345 feet on the north side of Pope Street.

3. Commencing at the northeast corner of Paseo Grand Drive and Pope Street then easterly 154 feet on the north side of Pope Street.

4. Commencing at the east terminus of Pope Street at the Napa River thence westerly 400 feet along the south side of Pope Street.

5. Commencing at the southeast intersection of Pope Street and College Avenue thence 340 feet easterly along the south side of Pope Street.

6. Commencing at the southwest intersection of Pope Street and College Avenue thence 680 feet westerly along the south side of Pope Street.

Agenda Item #9.1.

7. Commencing at the intersection of Pope Street and College Avenue thence easterly 680 feet on the north side of Pope Street.

8. Commencing at the northeast intersection of Pope Street and Church Street thence easterly 35 feet along the north side of Pope Street.

9. Commencing at the southeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 25 feet along the south side of Pope Street.

10. Commencing at the northeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 145’ to the intersection of Pope Street and Church Street.

11. Commencing at the Northeast intersection of Pope Street and Chiles Ave thence easterly 950 feet along the north and south sides of Pope Street.

12. Commencing at the northwest intersection of Pope Street and Starr Avenue thence westerly 392 feet along the north side of Pope Street.

AC) PRATT AVENUE

1. Commencing at the southeastern intersection of Pratt Avenue and the Napa Valley Wine Train and thence easterly a distance of 570 feet along the south shoulder of Pratt Avenue.

2. Commencing at the northeastern intersection of Pratt Avenue and Main Street and thence easterly a distance of 300 feet along the north shoulder of Pratt Avenue.

AD) RAILROAD AVENUE

1. Commencing at the northwest intersection of Railroad Avenue and Adams Street thence 31 feet north along the west side of Railroad Avenue.

2. Commencing at a portion 400 feet north of the northeast corner of the intersection of Adams Street and Railroad Avenue thence north a distance of 50 feet along the east side of Railroad Avenue.

3. Commencing at the south exit of the City Parking lot on Railroad Avenue thence south a distance of 16 feet.

4. Commencing at the north side of the south exit of the City Parking lot on Railroad Avenue thence north a distance of 24 feet.

5. Commencing at the north exit of the City Parking lot on Railroad Avenue thence north a distance of 20 feet.

Agenda Item #9.1.

6. Commencing at the north exit of the City Parking lot on Railroad Avenue thence south a distance of 15 feet.

7. Commencing at the curb beginning at the Napa Valley Wine Train tracks at the northeast corner of the intersection of Adams Street and Railroad Avenue northward through the curb return and thence northerly a distance of 281 feet along the east side of Railroad Avenue.

AE) SILVERADO TRAIL

1. Commencing at the southeast intersection of Howell Mountain Road and Silverado Trail thence south 400 feet along the east side of Silverado Trail.

AF) SOUTH CRANE AVENUE

1. Commencing at the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.

2. Commencing at a point 433 feet south of the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 30 feet along the east side of South Crane Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

3. Commencing at the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.

4. Commencing at a point 50 feet north of the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 450 feet along the east side of South Crane Avenue to the bridge. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

5. Class II Bike lanes only, which would require parking to be prohibited along the east side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the east side of South Crane Avenue.

6. Class II Bike Lanes only, which would require parking to be prohibited along the west side. Commencing at the southwest intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the west side of South Crane Avenue.

AG) SPRING STREET

1. Commencing at the northwest intersection of Spring Street and Main Street thence westerly 35 feet along the north side of Spring Street.

Agenda Item #9.1.

2. Commencing at the northwest intersection of Spring Street and Main Street westerly 120 feet to a point of beginning thence westerly 30 feet along the north side of Spring Street.

3. Commencing at the shopping center driveway at the intersection of Spring Street and Money Way thence 15 feet westerly and 65 feet easterly along the south side of Spring Street.

4. Commencing at the northeast and the southeast intersections of Spring Street and Oak Avenue thence 33 feet easterly along Spring Street.

5. Commencing at the northwest and southwest intersections of Spring Street and Oak Avenue thence 33 feet westerly along Spring Street.

6. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 70 feet to a point of beginning thence westerly 70 feet along the south

7. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 25 feet to a point of beginning thence westerly 50 feet along the south side.

8. Commencing at the intersection of Spring Street and Kearney Street thence easterly 60 feet along the south side.

9. Commencing at the northwest intersection of Spring Street and Kearney Street 70 feet westerly to a point of beginning thence 60 feet westerly along Spring Street.

10. Commencing at the northwest intersection of Spring Street and East Sylvaner 135 feet westerly to a point of beginning thence 70 feet westerly along Spring Street.

11. Twenty (20) feet on both sides of driveway at 2322 Spring Street.

12. Twenty (20) feet on west side of driveway and that strip on the easterly side to adjacent driveway at 1428 Spring Street.

13. Twenty (20) feet east from the west driveway and twenty (20) feet from both sides of the east driveway at 1343 Spring Street.

14. Ten (10) feet from both sides of the driveway to the parking lot east of the building at 1313 Spring Street.

15. Commencing on the southwest intersection of Spring Street and Valley View thence southwesterly along the south side of Spring Street to the southeast intersection of West Sylvaner Avenue.

Agenda Item #9.1.

16. Class II Bike lanes only, which would require parking to be prohibited along the south side. The vehicle travelway (centerlane) would not be striped.

AH) SPRING MOUNTAIN ROAD

1. Commencing at the southeast corner of Spring Mountain Road and Elmhurst Avenue thence 75 feet southerly along the east side of Spring Mountain Road.

AI) STARR AVENUE

1. Commencing at the northwest intersection of Starr Avenue and Harvest Lane thence 285 feet northerly along the west side of Starr Avenue.

2. Commencing at the northwest intersection of Harvest Lane and Starr Ave. northerly 45 feet to a point of beginning thence northerly 150 feet to the southeast corner of Meadowcreek Circle along the east side of Starr Avenue.

3. Commencing at the extended center line of Meadowcreek Circle (north) thence 22 feet south along the west side of Starr Avenue.

4. Commencing at the northeast intersection of Meadowcreek Circle (south) and Starr Avenue 83 feet northerly to a point of beginning thence northerly 32 feet to the south side of Hunt Avenue.

AJ) STOCKTON STREET

1. Commencing at the northwest intersection of Stockton Street and Spring Street thence northerly along the west side of Stockton Street to the Madrona Street and Stockton Street intersection.

AK) SULPHUR SPRINGS AVENUE

1. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 50 feet westerly along the south side of Sulphur Springs Avenue.

2. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 253 feet to a point of beginning thence westerly 23 feet along the north side of Sulphur Springs Avenue.

3. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 289 feet to a point of beginning thence westerly 15 feet along the north side of Sulphur Springs Avenue.

AL) SYLVANER AVENUE
Agenda Item #9.1.

1. Commencing at the centerline of the utility and pedestrian access alley that connects Sylvaner Avenue to Pinot Way thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.

AM) TAINTER STREET

1. Commencing at the intersection of Tainter Street and Kearney thence easterly along the south side of Tainter Street to the intersection of Oak Avenue and Tainter Street except Mon.-Fri. 7:30 a.m. - 9:00 a.m. and 2:00 p.m. - 4:00 p.m.

2. Commencing at the northwest intersection of Tainter Street and Kearney Street thence 80 feet easterly along the north side of Tainter Street.

3. South side of Tainter Street between Stockton Street and Kearney Street.

AN) VINTAGE AVENUE

1. Commencing at the northwest intersection of Vintage Avenue and McCormick Street westerly 228 feet to a point of beginning thence 12 feet west of said driveway 168 feet along the north side to the Napa Valley Wine Train right-of-way.

2. Commencing at the intersection of Vintage Avenue and McCormick Street westerly 250 feet to a point of beginning thence westerly 180 feet along the south side.

AO) VOORHEES CIRCLE

1. Commencing at the westerly intersection of Voorhees Circle and Mitchell Avenue south of Mitchell and west of Voorhees Circle thence southerly along the west side, easterly along the south side and northerly along the east side a distance of 1100 feet to the easterly intersection of Voorhees Circle and Mitchell Avenue.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023 by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Hardy: __________
Councilmember Chouteau: __________
Councilmember Summers: __________
Agenda Item #9.1.

APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

Agenda Item #9.1.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2021-22 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Years 2018-19 through 2021-22 under Measure T Program.

CEQA
Determination:

Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012. The sales tax is being implemented by the Napa Valley Transportation Authority - Taxing Authority (“NVTA-TA”), and the tax proceeds are allocated among all local agencies within the County.

Measure T funding is to be used for maintenance, reconstruction, and/or rehabilitation of streets, roads, and transportation infrastructure within the public right-of-way including but not limited to: sidewalks, curb and gutters, curb ramps, lighting, traffic signage, striping, and local roadway drainage. Measure T is intended to supplement, not supplant or replace, the City’s existing local general fund revenues being used for transportation infrastructure maintenance.

As part of the Ordinance, all agencies must collectively commit non-Measure T funds towards Class I Bicycle Facilities equivalent to 6.67% of the estimated total revenue of Measure T. Qualifying funding sources for 6.67% Equivalent Fund projects must be from either local general funds or formula specific funds.

Agenda Item #9.2.

DISCUSSION
On February 13, 2018, City Council established the City’s Maintenance of Effort (MOE) at $379,189, which is a calculation of the average maintenance of effort for the FY 2007/2008, FY 2008/2009 and FY 2009/2010 as required by the Measure T Ordinance.

Each year going forward, the City is required to certify that it has met the MOE obligation for the prior fiscal year (Attachment A).

For the Fiscal Year 2022, the City’s MOE of $379,189 which was met with expenses to Streets Capital Projects R18-81 Downtown Sidewalk Improvements, R19-79 Pavement Restoration, R22-01 Spring Street Bike Lane Striping, and R22-79 Pavement Restoration.

Maintenance of Effort calculations are as follows:

Measure T MOE Certification
Project Description FY 2021/22
R18-0081 Downtown Sidewalk Improvements 351
R19-0079 Pavement Restoration 300,000
R22-0001 Spring Street Bike Lane Striping 24,258
R22-0079 Pavement Restoration 54,580
Total Expended 379,189
On March 16, 2022, NVTA-TA adopted an amended Master Funding Agreement. The amended Master Funding Agreement repealed and replaced the original 2018 Master Funding Agreement and required approval from City Council. On July 26, 2022, City Council approved the amended Measure T Master Funding Agreement. This revision will result in an additional yearly resolution for the term of the Measure T program.

By January 31st of each calendar year, the City must provide a copy of the Equivalent Fund Class I Bicycle Facilities Expenditure Resolution approved by the City’s governing body, along with backup documentation, showing the qualifying funding spent on Class I Bicycle Facilities for the prior fiscal year. The resolution will certify applicable expenditures for the prior fiscal year and be used by NVTA-TA in the tracking the program participants’ collective contribution towards the required Class I Facility spending over the term of the Measure T program.

Funds certified during this certification cycle will include Fiscal Year 2019-2022. Future reporting cycles will certify funds on a 1-year cycle. The table below provides a summary of the 6.67% Equivalent expenditures and the sources of funding:

Fiscal Year Funding Source Amount
2018-19 General Fund 80,400
2018-19 General Fund 19,250
2019-20 General Fund 85,000
2020-21 General Fund 31,000
Agenda Item #9.2.

2021-22 General Fund 85,000
Total Contributions 300,650

FISCAL IMPACT
There is no financial impact associated with these actions as projects that will be funded by Measure T are eligible for 100% reimbursement of incurred project costs.

RECOMMENDED ACTION
Adopt the attached Resolution.

ATTACHMENTS
Resolution FY22 Measure T MOE Certification
Attachment A - MOE Certification Form FY22
Resolution Measure T Certification of Equivalent Fund Expenditures Exhibit A_Class I Trails Contributions
Agenda Item #9.2.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2022 of 379,189.

RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement with NVTA that outlines procedures for Measure T expenditures; and
G. The City of St. Helena shall determine and certify to NVTA-TA the average maintenance of effort amount for Fiscal Years 2007-08, 2008-09, and 2009-10, consistent with the criteria set forth in Section 9 of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and methodology utilized to calculate the average fiscal year street and roads; and H. On February 13, 2018, the City Council adopted Resolution 2018-16, which established the average Maintenance of Effort of $379,189; and I. By January 1st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation that demonstrates that the Maintenance of Effort was met the prior fiscal year; and J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).

Agenda Item #9.2.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The Recitals set forth above are true and correct and are incorporated herein; and

2. The City Council hereby determines and certifies that:
(a) the Maintenance of Effort (“MOE”) for the City of St. Helena for Fiscal Year 2021/2022 is $379,189, as described:

Measure T MOE Certification
Project FY 2021/22
R18-0081 Downtown Sidewalk Improvements 351
R19-0079 Pavement Restoration 300,000
R22-0001 Spring Street Bike Lane Striping 24,258
R22-0079 Pavement Restoration 54,580
Total Expended 379,189
(b) For Fiscal Year 2021/2022, the City of St. Helena met its obligation for an MOE at least $379,189 as set forth in Resolution 2018-16; and (c) The City of St. Helena will meet its MOE obligation of at least $379,189 for Fiscal Year 2022/2023; and

3. This Resolution shall take effect immediately upon adoption.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
Agenda Item #9.2.

APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.2.

NVTA-TA Approved MOE
MOE Amount Certified for FY 2022-21
Measure T funds Received in FY 2022-21
Measure T funds Expended in FY 2022-21
Measure T funds Balance in Account
Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2021-2022
City/County/Town of St. Helena
$379,189.00
$2,776,486.66
$313,575.00
$1,729,561.46
$379,189.00

ATTACHMENT A
Agenda Item #9.2.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Adoption of a Resolution Approving Certification of Equivalent Fund Expenditures Under Measure T Program

RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement, as amended, with NVTA that outlines procedures for Measure T expenditures; and G. The City of St. Helena shall determine and certify to NVTA-TA the annual spending towards qualifying Class I Bicycle Facilities, consistent with the criteria set forth in Section 3 B of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the total spending and funding source; and
H. The amount set forth in Exhibit “A” will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of St. Helena, which must be maintained annually throughout the term of the Measure from the General Fund of the City of St.

Helena; and
I. By January 31st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).

Agenda Item #9.2.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The City Council hereby adopts the Equivalent Fund Class I Bicycle Facilities expenditures amount as set forth in Exhibit “A,” and authorizes the Public Works Director or designee to file the amount with NVTA-TA.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.2.

Fiscal Year Funding Source Amount
2019 General Fund ‐ Transferred to Fund 241     80,400.00 2019 General Fund ‐ Resolution 2019‐116 for Vine Trail 19,250.00 2020 General Fund ‐ Transferred to Fund 241     85,000.00 2021 General Fund ‐ Transferred to Fund 241     31,000.00 2022 General Fund ‐ Transferred to Fund 241     85,000.00 Total Class I Trails Contributions 300,650.00
Exhibit "A"
List of Equivalent funds for Class I Trails
Agenda Item #9.2.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and Approval of a Resolution Authorizing: (1) a Contract Change Orders for Reimbursable Expenses Totaling $105,009.83 with Murray Building, Inc. for The Napa Valley College Tenant Improvement Project for a Total Not-ToExceed Contract Amount of $1,422,388.83; (2) a Budget Expense Increase of $105,009.83 to 101-4000-2145; and (3) an Offsetting Budget Revenue Increase of $105,009.83 to 101- 3461-0000.

CEQA
Determination:

Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Preya Nixon, Asst. to the City Manager
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
On May 25, 2021, the City Council approved a Resolution 2021-73 authorizing the City Manager, or designee, to execute a lease for a portion of the Napa Valley Community College District Upper Valley Campus for space to serve as a City Hall and Police facility.

The initial term of the lease is for five years with the option to extend the lease for an additional two-year term. Tenant Improvements (TI's) are necessary in order to facilitate the specific needs of the City.

On June 28, 2022, the City Council approved a construction contract with Murray Building Inc, (MBI) to be the General Contractor for the Napa Valley College (NVC) Tenant Improvement Project for an amount not-to-exceed $1,167,379. The City Council also approved a contract with MarinIT for upgraded cabling and relocation services for IT infrastructure. Noll and Tam Architects have served as the Architect of Record for this project, and have provided all the design work.

Agenda Item #9.3.

On December 7, 2022, a contract amendment with MBI was approved by the City Council to include additional office space as part of the tenant improvements.

Building A (the location of the City Hall/Police Department) at the Napa Valley College site was previously used primarily for administrative staff and for academic classes. The building has not been used at full capacity since 2018, and therefore maintenance has been impacted. Deficiencies include water leaks from the roof, entryways, and certain walls.

DISCUSSION
The City’s employees are anxious to move out of the temporary spaces and into a more permanent facility that is functional, safe and meets the operations needs of the City.

Throughout the duration of the construction project, city staff and its contractors have been in contact with the NVC regarding items related to water leaks due to rain, fire sprinklers, and unidentified existing conditions related to Americans with Disability Act (ADA) that have come to light during the course of construction. The City held a meeting with College staff in November to discuss these issues, and the College requested that the City obtain quotes to make the necessary improvements as noted in Table 1.

Americans with Disabilities Act and Responsibility of Tenant Improvements:

Section 8.1 of the lease states that the Parties agree that Tenant shall be responsible for the cost of the Tenant Improvements, except that to the extent that Tenant must make improvements to the Premises in order to ensure compliance with the Americans with Disabilities Act (“ADA Improvements”), Landlord shall pay the first $21,000.00 toward any required ADA Improvements, and Tenant shall be responsible to pay not more than $54,000.00 for such ADA Improvements. In the event that the ADA Improvements, if any, cost more than $75,000.00, upon completion of such ADA Improvements, Tenant shall provide Landlord with an invoice documenting such costs, and Landlord shall reimburse Tenant for the costs in excess of $75,000.00 within thirty (30) day of receipt of such invoice.

The Bid Schedule for all contractors submitting a bid, required a line item for all ADA improvements. For this project, the total ADA improvements is $131,774.00. Therefore, the City will be invoicing $77,774.00 to NVC as the total cost of ADA improvements exceeds $75,000.00.

Landlord's Duty to Maintain and Repair:

Section 8.3 of the lease states that the NVC shall be responsible to maintain and replace the building systems (i.e. electrical, plumbing, fire, life, safety), and shall maintain the roof and bear the cost of any required roof repairs during the term of the lease, except that in the event that, based on the mutual agreement of Landlord and Tenant, and no earlier than before the start of the sixth year of the lease the roof of Building “A” is required to be replaced, then the Tenant shall contribute a pro rata share of the cost of the roof repair based on percentage of space within Building “A” occupied by Tenant.

Agenda Item #9.3.

Table 1:

Item Description Change Order
Request (COR) Cost
Electrical Issues in
Men's Restroom*
Non Conformance of
Electrical Issues in
Men’s Restroom for
ADA Improvements
COR 14.1 $19,756.50
Gutter and Leak
Work-Exploratory
Exploratory work to
evaluate the possible
origins and causes of
the current set of leaks.

COR 36A $1,275.66
Gutter and Leak
Work
To clear the existing
gutters and for leak
repairs
COR 36 $33,432.56
Fire Sprinkler Leak
Repair**
Work required to correct
a leaking fire sprinkler
main over room 5A
COR 37 $10,955.83
Fire Sprinkler Head
ReplacementExploratory
Work to explore the full
extent of for
replacement of all
existing fire sprinkler
heads in the Main
Building.

COR 38A $637.83
Fire Sprinkler Head
Replacement**
For replacement of all
existing fire sprinkler
heads in the main
building along with the
associated work
required to perform
scope. Associated work
to include removal and
replacement of ceiling
tiles. COR does not
include replacing any
ceiling tiles or grid that
may be damaged while
performing requested
scope of work.

COR 38 $37,646.80
Leak repair to
Admin area ceiling
For repairs to the ceiling
in the administration
offices that was caused
by a leak to the existing
mechanical system.

COR 40 $1,304.65
Agenda Item #9.3.

Total amount of
CORs $105,009.83
*The electrical work in the men's restroom has been completed as it was required to keep construction on schedule.
**The fire sprinkler leak repair and fire sprinkler head replacement and needed to be fixed immediately from a life/safety perspective. The City received written approval from NVC to move forward with these repairs.

Staff is requesting an amendment with the Murray Building Contract to cover the costs of these repairs, which will be reimbursed by Napa Valley College. A memo has been sent to NVC outlining the CORs presented.

NVC is in the process of reviewing COR 14.1, COR 36A, COR 38A, and COR 40. This contract amendment provides the budget authority to cover the total costs if NVC proceeds to approve COR 14.1, COR 36A, COR 38A, and COR 40.

FISCAL IMPACT
There is no fiscal impact due to the reimbursement agreement with Napa Valley College.

RECOMMENDED ACTION
Adopted attached resolution.

ATTACHMENTS
Resolution - Murray Building Inc. Change Order
City Contract Change Order No. 2
COR #14.1 - Electrical Repair In Restroom
Electrical Conduit Non Conformance at Women's Restroom 12.12.22 COR #36A - Exploratory Gutter and Leak Work
COR #36 - Gutter and Leak Work
COR #37 - Fire Sprinkler Leak Repair
COR #38A - Exploratory Work For Replacing All Existing Sprinkler Heads COR #38 - Replace All Existing Sprinkler Heads
COR #40 - Repair To Admin Ceiling
Agenda Item #9.3.

CITY OF ST. HELENA
RESOLUTION NO. 2023-_____
APPROVING: (1) A CONTRACT CHANGE ORDERS
TOTALING $105,009.83 WITH MURRAY BUILDING, INC

FOR THE NAPA VALLEY COLLEGE TENANT
IMPROVEMENT PROJECT (C22-0001) FOR A TOTAL
NOT-TO-EXCEED AMOUNT OF $1,422,388.83, (2) A
BUDGET EXPENSE INCREASE OF $105,009.83 TO 101-
4000-2145, AND (3) AN OFFSETTING BUDGET
REVENUE INCREASE OF $105,009.83 TO 101-3461-0000

RECITALS
A. It has been determined that current City Hall and Police Department facilities have exceeded their functional life; and
B. On May 25, 2021, the City Council approved a Resolution 2021-73 authorizing the City Manager, or designee, to execute a lease for a portion of the Napa Valley Community College District Upper Valley Campus for space to serve as a City Hall and Police facility; and
C. On April 13, 2021, the City entered into a contract with Noll and Tam Architects to assist with the design of Phase I of the Napa Valley College Tenant Improvements; and
D. On August 6, 2021, a formal lease agreement between the City and the Napa Valley Community College Upper Valley Campus was executed; and E. On January 24, 2022, the Division of State Architect (DSA) officially approved the proposed plans and specifications for the tenant improvements; and F. On January 26, 2022, the City entered into a Professional Services Agreement with Greystone West Company to perform construction management in the planning and bidding stage of the project; and
G. On May 10, 2022 City Council approved the plans and specifications for the Napa Valley College Tenant Improvement Project, Project No. C22-0001 (“Project”), found the Project categorically exempt from the California Environmental Quality Act (“CEQA”), and authorized advertisement for bids; and Agenda Item #9.3.

H. On May 25, 2022, a Notice to Contractors inviting construction bids was posted and was also published online (i.e. City website and Blueprints Express), in the newspaper, and sent to the construction exchanges; and
J. On June 15, 2022, at 2:00 PM the City Clerk received four (4) sealed bids which were read aloud publicly and Murray Building, Inc. of Sonoma, California, submitted the lowest bid of $1,167,379.00; and
K. Murray Building, Inc. is the lowest responsible, responsive bid, and holds a valid Class A General Engineering and Class B General Building Contractor’s License No. 646709 in the State of California, with no enforcement actions listed. Their license expires on 10/31/22; and
L. The City Council approved and awarded the Contract by and between the City of St. Helena and Murray Building, Inc. for Project No C22-0001 – Napa Valley College Tenant Improvements in the amount of One Million One Hundred SixtySeven Thousand Three Hundred Seventy-Nine Dollars and 00/100 ($1,167,379.00), on June 28, 2022; and
M. Additonal work was identified to build a new office and revise a staff kitchen into an office which will require additional design and engineering work. This design work titled CCD.4 has been approved by the Division of State Architect; and N. On December 7, 2022, the City Council approved Contract Change Order #25.1 totaling $150,000 to the Construction Contract with Murray Building Inc., for a total not-to-exceed amount of $1,317,379.00; and
O. Additional work for life and safety (replacing all sprinkler heads, and repair to a fire sprinkler line), roof improvements, and ADA improvements are required to be made; and
P. Section 8.1 and 8.3 of the lease agreement between Napa Valley College and the City require Napa Valley College to cover the costs of these improvements; and Q. Napa Valley College will evaluate COR 14.1, COR 36A, COR 38A, and COR 40; and
R. Napa Valley College will reimburse the City for COR 37 and COR 38 as well as any other work authorized under COR 14.1, COR 36A, COR 38A, and COR 40; and
S. The City will pay Murray Building and will invoice Napa Valley College for Reimbursement.

Agenda Item #9.3.

RESOLUTION
NOW, THEREFORE, The City Council of the City of St. Helena, hereby resolves as follows:

1. On May 10, 2022, the City Council adopted a resolution “[a]pproving the plans and specifications for the Napa Valley College Tenant Improvement Project, Project No.

C22-0001 and authorizing advertisement for bids.” In addition to approving the Project, the City Council determined at its May 10, 2022 meeting that the Project is categorically exempt from CEQA under the Class 1 exemption set forth in State CEQA Guidelines section 15301, which applies to projects involving the minor alteration of structures and facilities. Here, the Proejct involves the minor alteration of a portion of the Napa Valley Community College District Upper Valley Campus.

Specifically, the Project consists of nonstructural tenant improvements to create office space and Police Department facilities on the existing campus. Improvements will include accessibility in accordance with the Americans with Disabilities Act (“ADA”); telecommunications upgrades; enhanced security including bulletproofing panels; a separate portable building of less than 2,500 feet that will serve as a locker/shower room for police officers, and a generator. These non-structural tenant improvements fall squarely within the Class 1 exemption. For all these reasons, the Project is categorically exempt from CEQA.

2. Authorizes Contract Change Order totaling $105,009.83 to the Construction Contract with Murray Building Inc., for a total not-to-exceed amount of $1,422,388.83.

3. Authorizes the Public Works Director or City Manager to execute the Change Orders.

4. Authorizes a budget expense increase of $105,009.83 to 101-4000-2145.

5. Authorizes a budget expense increase of $105,009.83 to 101-3461-0000.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Agenda Item #9.3.

Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.3.

City of St. Helena
“We will conduct city affairs on behalf of our citizens using an open and creative process.”

Napa Valley College Tenant Improvement Project C22-0001 CCO #001 1572 Railroad Avenue
St. Helena, CA 94574
Phone: (707) 967-2792
Fax: (707) 963-7748
www.cityofsthelena.org
www.cityofsthelena.org

OF F I C E O F T H E DI R E C T O R O F PU B L I C WO R K S Contract Change Order
To: Scott Murray, Murray Building, Inc.

P.O. Box 2201
Sonoma, CA 94576
From: Joseph Leach, P.E.

Director of Public Works
Date: 1/10/2023
Re: Napa Valley College TI-Project No. C22-0001 Change Order Murray Building is directed to make the following changes to the Contract documents. You are directed as follows:

Additional Work:

Additional work per CCD.4 as approved by the Division of State Architect.

Number Description Amount
Original Contract
Amount: Murray Building, Inc. Award of Contract 1,167,379.00 Approved Contract
Change Order #25.1: Additional Equipment, Material, and Labor: for CCD.4 as approved by the Division of State Architect $150,000
Change Order 14.1 Non Conformance of Electrical Issues in Men’s Restroom for ADA Improvements $19,756.50
Change Order 36A Gutter and Leak Work-Exploratory $1,275.66 Agenda Item #9.3.

Napa Valley College Tenant Improvement Project C22-0001 CCO #001 2 Change Order 36 Gutter and Leak Work $33,432.56
Change Order 37 Fire Sprinkler Leak Repair $10,955.83
Change Order 38A Fire Sprinkler Head Replacement-Exploratory $637.83 Change Order 38 Fire Sprinkler Head Replacement $37,646.80 Change Order 40 Leak repair to Admin area ceiling $1,304.65 Adjustment in Compensation:

The compensation of Contract Change Order #14.1, 36A, 36, 37, 38A, 38 and 40 is for an additional $105,009.83 for a new total not-to-exceed amount of $1,422,388.83.

City of St. Helena
We, the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, to provide all labor and equipment, furnish all materials, and to perform all services necessary for the work above specified, and will accept as full payment, therefore, the prices shown above.

CONTRACTOR ACCEPTANCE BY:

SIGNATURE (PRINT NAME AND TITLE) DATE

PREPARED BY

SIGNATURE (PRINT NAME AND TITLE)
Joseph Leach, PE
Director of Public Works
City of St. Helena
DATE

APPROVAL BY
Agenda Item #9.3.

Napa Valley College Tenant Improvement Project C22-0001 CCO #001 3 SIGNATURE (PRINT NAME AND TITLE)
Anil Comelo
City Manager
City of St. Helena
DATE
Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 14.1
TITLE: Electrical Repair In Restroom
PROJECT: ARCHITECT: C. O. R. No. 14.1
NVC UVC T.I. Noll & Tam Date: 11/17/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For:

Fax: Contract Date: 7.25.22
DSA File No.

OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. RFI #26
Fax: Fax:

DESCRIPTION:
0 MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME: TBD
Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$19,756.50
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR the work required to repair / replace the damaged wires that were discovered during the concrete removal for the Women's Room toilet. Conduits were damaged due to existing conduits not be installed at a code compliant depth. Actual Billing.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 11/17/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 14.1
PROJECT: Project No.:

NVC UVC T.I. Date: 11/17/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Electrical Repair In Restroom ADDED CREDIT
ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $50.00 $0.00 2 Labor (attach itemized hours and rates) $1,490.28 $0.00 3 Equipment (attach invoices) $110.00 $0.00
4 Subtotal $1,650.28 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $247.54 $0.00 6 Subtotal $1,897.82 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00 $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $1,897.82 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $16,730.20 $0.00
12 Subtotal $16,730.20 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. $0.00 $0.00 14 Subtotal $16,730.20 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed five percent (5%) of line 14. $836.51 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $17,566.71 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $19,464.53 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $19,464.53 $0.00
21 Bond not to exceed one and one half percent (1 1/2%) of line 20. $291.97 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $19,756.50 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 11.17.22
DESCRIPTION: P.C.O. #: 14.1
AS PER: Project #: 148
Hours Rate Amount
$0.00
$0.00
12 $124.19 $1,490.28
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,490.28
Invoice # Date Amount
$50.00
Material Total $50.00
Description
Conduit Repair Parts
Labor Total

MATERIAL
Additional Concrete Removal
Classification Description
Foreman
Carpenter Exploratory Work & Repairs To Control Conduit & Upper Valley Campus - T.I.

Electrical Repair In Restroom
RFI #26

POTENTIAL CHANGE ORDER DESCRIPTION
LABOR
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Day Rate Amount
1 $110.00 / day $110.00
$110.00
Invoice # Date Amount
$9,981.73

9.19.22 $6,748.47
$16,730.20
Invoice # Date Amount
$0.00
P&O Rate Amount

15.00% $1,713.82

15.00% $57.50

15.00% $126.50

15.00% $0.00

5.00% $17,566.71

0.00% $0.00
$19,464.53

1.50% $291.97
Date:

Date:

Date:

Owner:

Architect:

Sub Total of All Work
Bond Fee
CHANGE ORDER COST $19,756.50
Contractor:

General Conditions $0.00
Subcontractor $16,730.20
Credits $0.00
Labor $1,490.28
Material $50.00
Equipment Rental $110.00
Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total

TOTAL COSTS
Description Total
Credit Total
Days Added By This Change Order
Reason For Added Days:

First Tier Total

CREDITS
Description
N/A
Description
Nordby Electric - Feeder Repair
Nordby Electric - Secondary Repair
Rental Total

SUBCONTRACTORS

EQUIPMENT RENTAL
Description
Roto Hammer & Bits
Agenda Item #9.3.

Project: C22-0001: DSA #01-119725 St. Helena NVC Tenant Improvements
1088 College Avenue
St. Helena, California 94574
RFI #26: Existing Conduits In Concrete Slab
Status Open
To Phan Dung (Noll and Tam Architects) From Scott Murray (Murray Building, Inc.) Date Initiated Sep 14, 2022 Due Date Sep 17, 2022
Location Project Stage Course of Construction
Cost Impact Yes (Unknown) Schedule Impact Yes (Unknown) Spec Section 02 41 13 - Selective Demolition Cost Code
Drawing Number A4.11 Reference
Linked Drawings
Received From Scott Murray (Murray Building, Inc.)
Copies To Phan Dung (Noll and Tam Architects), Kurt Hirtzer (IOR - Jay Leininger Inspector of Record), Jay Leininger (IOR - Jay Leininger Inspector of Record), Jose Mendoza (Murray Building, Inc.), Scott Murray (Murray Building, Inc.) Activity
Question Question from Scott Murray Murray Building, Inc. on Wednesday, Sep 14, 2022 at 12:10 PM PDT Upon removal of the concrete slab at the Women's Room ADA water closet, a series of existing electrical conduits were encountered in the slab and the conduits along with the associated wires were damaged.  The existing conduits were run in the concrete rather than below the concrete as required by code.  These conduits and wires will need to be repaired and / or replaced.  Please provide direction.

Attachments

26.1.jpg, 26.2.jpg, 26.3.jpg
Awaiting an Official Response

Noted that placement of the existing conduits do not comply with code.

Provide local repair of the electrical conduits and wiring in kind. Track T&M.

Submit cost for feeders to be retested (megger test).

Confirm with College and/or City if they want it to be performed.

Phan Dung
Noll & Tam Architects
9/27/22
Agenda Item #9.3.

Agenda Item #9.3.

Agenda Item #9.3.

Agenda Item #9.3.

621 W Spain Street, Sonoma CA. 95476.

Phone 707 933-0624 Fax 707 996-8390
www.greystonewest.com
December 12, 2022
Ms. Preya Nixon
City of St. Helena Public Works Department
1572 Railroad Ave.

St. Helena, CA. 94574
RE: Napa Valley College Tenant Improvement Project C22-0001 Notification of Existing Non Conformance Issue – Conduits in Slab The Project Documents call for a toilet at the women’s restroom to be relocated so that it meets CBC Chapter 11B for accessibility as the existing layout exceeded the 18” from the side wall as identified in CA T24 11B-603.2. The toilet is a wall mounted fixture, so the carrier needed to be moved to be within tolerance of the above accessibility code. To move the carrier the contractor needed to remove wall finishes as well as floor finishes and concrete slab as the carrier was cast in the curb. Upon demolition of the slab the contractor hit 5 conduits that were in the concrete.

Five conduits were damaged and the wires were damaged on four of the five conduits.

One of the conduits, a 2” conduit carrying 270V-3ph wire, home runs from the transformer in room A-3 to the existing culinary building on campus. Three ¾” conduits, one that home runs to room 1, one that home runs to the mechanical room A-8, and one that runs to the loft at room A-8. One 1” conduit that contains control wires for HVAC controls in which the conduit was damaged but not the wires. The contractor investigated this issue and provided a quote to perform this work (attached) for $36,143.03.

The building was shut down for a 3 day period while conduit was repaired and new wires were pulled. This work took place 10/18-10/20. We asked the contractor to perform this remediation work on time and materials with tags being signed on a daily basis by the DSA Inspector of Record. This work is a result of having to Agenda Item #9.3.

621 W Spain Street, Sonoma CA. 95476.

Phone 707 933-0624 Fax 707 996-8390
www.greystonewest.com
relocate the toilet as a result of ADA requirements. Had it not been for the ADA requirement there would not have been a need to demolish this section of concrete slab.

Final costs of this work is $19,756.50. The Proposed Change Order is attached for your reference.

Please let me know if you have any questions.

Sincerely,
John Dilena
John Dilena
Greystone West Company
Cc: File
Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 36A
TITLE: Exploratory Gutter / Leak Work
PROJECT: ARCHITECT: C. O. R. No. 36A
NVC UVC T.I. Noll & Tam Date: 12/12/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Own Req
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME: 0
Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$1,275.66
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for additional time spent exploring the possible origins and causes of the current set of leaks. as authorized by construction manager.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 12/12/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 0
PROJECT: Project No.:

NVC UVC T.I. Date: 12/12/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Exploratory Gutter / Leak Work ADDED CREDIT ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 2 Labor (attach itemized hours and rates) $1,092.88 $0.00 3 Equipment (attach invoices) $0.00 $0.00
4 Subtotal $1,092.88 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $163.93 $0.00 6 Subtotal $1,256.81 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $1,256.81 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $0.00 $0.00
12 Subtotal $0.00 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $0.00 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed twenty percent (20%) of line 14. $0.00 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $0.00 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $1,256.81 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $1,256.81 $0.00
21 Bond not to exceed one and one half percent (1.5%) of line 20. $18.85 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $1,275.66 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 12.12.22
DESCRIPTION: P.C.O. #: 36A
AS PER: Project #: 148
Hours Rate Amount
8 $136.61 $1,092.88
0 $124.19 $0.00
$0.00
$0.00
$1,092.88
Invoice # Date Amount
Material Total $0.00
Description
N/A
Labor Total

MATERIAL
Classification Description
Foreman
Carpenter
Upper Valley Campus - T.I.

Exploratory Gutter / Leak Work
Owner's Request

POTENTIAL CHANGE ORDER DESCRIPTION
LABOR
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Hours Rate Amount
$0.00
Invoice # Date Amount
$0.00
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $1,256.81

15.00% $0.00

15.00% $0.00

15.00% $0.00

5.00% $0.00

0.00% $0.00
$1,256.81

1.50% $18.85
Date:

Date:

Date:

Owner:

Architect:

Sub Total of All Work
Bond Fee
CHANGE ORDER COST $1,275.66
Contractor:

General Conditions $0.00
Subcontractor $0.00
Credits $0.00
Labor $1,092.88
Material $0.00
Equipment Rental $0.00
Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total

TOTAL COSTS
Description Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
Reason For Added Days:

First Tier Total

CREDITS
N/A
Second Tier Sub-Total
N/A
Rental Total

SUBCONTRACTORS

EQUIPMENT RENTAL
Description
N/A
Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 36
TITLE: Gutter / Leak Work
PROJECT: ARCHITECT: C. O. R. No. 36
NVC UVC T.I. Noll & Tam Date: 11/29/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Own Req
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME: 0
Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$33,432.56
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for additional work required clear all existing gutters on main building and for work regarding leak repairs. Work to include repairs to leaks around plumbing vent / mechanical vents in room 1, repairs to expansion joints in room 4, repairs to leaks around skylights in rooms 5, repair to leaks around skylight in room 6, clearing of all valleys, clearing of all gutters, removal / clearing and reinstall downspouts. Work does not include flushing underground drainage system. There is no warranty expressed or implied on any repair work.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 11/29/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 36
PROJECT: Project No.:

NVC UVC T.I. Date: 11/29/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Gutter / Leak Work ADDED CREDIT
ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $1,000.00 $0.00 2 Labor (attach itemized hours and rates) $22,056.16 $0.00 3 Equipment (attach invoices) $5,586.00 $0.00
4 Subtotal $28,642.16 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $4,296.32 $0.00 6 Subtotal $32,938.48 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $32,938.48 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $0.00 $0.00
12 Subtotal $0.00 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $0.00 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed twenty percent (20%) of line 14. $0.00 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $0.00 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $32,938.48 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $32,938.48 $0.00
21 Bond not to exceed one and one half percent (1.5%) of line 20. $494.08 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $33,432.56 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 12.7.22
DESCRIPTION: P.C.O. #: 36
AS PER: Project #: 148
Hours Rate Amount
16 $136.61 $2,185.76
160 $124.19 $19,870.40
$0.00
$0.00
$22,056.16
Invoice # Date Amount
$1,000.00
Material Total $1,000.00
Labor Total

MATERIAL
Description
Misc Roof Flashing Materials
Carpenter
LABOR
Classification Description
Foreman
Upper Valley Campus - T.I.

Gutter / Leak Work
Owner's Request

POTENTIAL CHANGE ORDER DESCRIPTION
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Hours Rate Amount
2 wks $3,236.00
10 Day $35.00 $350.00
10 Day $200.00 $2,000.00
$5,586.00
Invoice # Date Amount
$0.00
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $25,364.58

15.00% $1,150.00

15.00% $6,423.90

15.00% $0.00

5.00% $0.00

0.00% $0.00
$32,938.48

1.50% $494.08
Date:

Date:

Architect: Date:

Contractor:

Owner:

Credits $0.00
Sub Total of All Work
Bond Fee
CHANGE ORDER COST $33,432.56
Equipment Rental $5,586.00
General Conditions $0.00
Subcontractor $0.00

TOTAL COSTS
Description Total
Labor $22,056.16
Material $1,000.00
Reason For Added Days:

Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total
N/A
Second Tier Sub-Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
First Tier Total

CREDITS
Rental Total

SUBCONTRACTORS
N/A
Lift
Service Truck
Fall Protection

EQUIPMENT RENTAL
Description
Agenda Item #9.3.

Agenda Item #9.3.

Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 37
TITLE: Fire Sprinkler Leak Repair
PROJECT: ARCHITECT: C. O. R. No. 37
NVC UVC T.I. Noll & Tam Date: 12/8/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Exist Cond
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME:

Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$10,955.83
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for the work required to correct a leaking fire sprinkler main over room 5A.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 12/8/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 37
PROJECT: Project No.:

NVC UVC T.I. Date: 12/8/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Fire Sprinkler Leak Repair ADDED CREDIT
ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 2 Labor (attach itemized hours and rates) $546.44 $0.00 3 Equipment (attach invoices) $0.00 $0.00
4 Subtotal $546.44 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $81.97 $0.00 6 Subtotal $628.41 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $628.41 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $9,681.44 $0.00
12 Subtotal $9,681.44 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $9,681.44 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed five percent (5%) of line 14. $484.07 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $10,165.51 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $10,793.92 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $10,793.92 $0.00
21 Bond not to exceed one and one half percent (1 1/2%) of line 20. $161.91 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $10,955.83 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 12.8.22
DESCRIPTION: P.C.O. #: 37
AS PER: Project #: 148
Hours Rate Amount
4 $136.61 $546.44
$124.19 $0.00
$0.00
$0.00
$546.44
Invoice # Date Amount
Material Total $0.00
Description
N/A
Labor Total

MATERIAL
Classification Description
Foreman
Carpenter
Upper Valley Campus - T.I.

Fire Sprinkler Leak Repair
Existing Condition

POTENTIAL CHANGE ORDER DESCRIPTION
LABOR
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Hours Rate Amount
$0.00
Invoice # Date Amount
PVO #3 12.8.22 $9,681.44
$9,681.44
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $628.41

15.00% $0.00

15.00% $0.00

15.00% $0.00

5.00% $10,165.51

0.00% $0.00
$10,793.92

1.50% $161.91
Date:

Date:

Date:

CHANGE ORDER COST $10,955.83
Architect:

Contractor:

Owner:

General Conditions $0.00
Subcontractor $9,681.44
Credits $0.00
Sub Total of All Work
Bond Fee
Labor $546.44
Material $0.00
Equipment Rental $0.00
Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total

TOTAL COSTS
Description Total
Second Tier Sub-Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
Reason For Added Days:

First Tier Total

CREDITS
N/A
Rental Total

SUBCONTRACTORS
BCFP - Pipe Reapir

EQUIPMENT RENTAL
Description
N/A
Agenda Item #9.3.

Bay Cities Fire Protection, Inc.

CHANGE ORDER #3
Date: December 8, 2022
To: Murray Building, Inc.
1181 Broadway
Sonoma, CA. 95476
Email: [email protected]
Regarding: NVC -Upper campus
1088 College Ave.

St. Helena, Ca. 94574
Leak on existing pipe repairs costs to fix.

Materials: see attached quote- $1,961.60
Labor: foreman sprinkler fitter 16 hrs. @ $175.98/hr. = $2,815.68 Journeyman fire sprinkler fitter 16hrs. @ $161.24/hr. = $2,579.84 10th period apprentice fire sprinkler fitter 16 hrs. @ $145.27/hr. = $2,324.32 Total $7,719.84
Total: $9,681.44
No work will be performed without approval of this change order & if delays in approval create extra costs in labor or materials these will be passed along.

If you have any questions or concerns regarding this matter, please contact Leon Kresheck at (707) 579-8694.

Signature: ________________________Title: _________________________ Date: _____________________________
51 Foley St.

Santa Rosa, CA 95401
Ph. 707.579.8694
Fx. 707.579.8920
Agenda Item #9.3.

Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 38A
TITLE: Exploratory Work For Replace All Existing Sprinkler Heads PROJECT: ARCHITECT: C. O. R. No. 38A
NVC UVC T.I. Noll & Tam Date: 12/12/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Own Req
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME:

Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$637.83
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for required to explore the full extent for replacement of all existing fire sprinkler heads in the main building.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 12/12/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 0
PROJECT: Project No.:

NVC UVC T.I. Date: 12/12/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Exploratory Work For Replace All Existing Sprinkler Heads ADDED CREDIT ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 2 Labor (attach itemized hours and rates) $546.44 $0.00 3 Equipment (attach invoices) $0.00 $0.00
4 Subtotal $546.44 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $81.97 $0.00 6 Subtotal $628.41 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $628.41 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $0.00 $0.00
12 Subtotal $0.00 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $0.00 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed five percent (5%) of line 14. $0.00 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $0.00 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $628.41 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $628.41 $0.00
21 Bond not to exceed one and one half percent (1 1/2%) of line 20. $9.43 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $637.83 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 12.12.22
DESCRIPTION: P.C.O. #: 38A
AS PER: Project #: 148
Hours Rate Amount
4 $136.61 $546.44
0 $124.19 $0.00
$0.00
$0.00
$546.44
Invoice # Date Amount
Material Total $0.00
Description
N/A
Labor Total

MATERIAL
Classification Description
Foreman
Carpenter
Upper Valley Campus - T.I.

Replace Existing Fire Sprinkler Heads
Owner's Request

POTENTIAL CHANGE ORDER DESCRIPTION
LABOR
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Hours Rate Amount
$0.00
Invoice # Date Amount
$0.00
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $628.41

15.00% $0.00

15.00% $0.00

15.00% $0.00

5.00% $0.00

0.00% $0.00
$628.41

1.50% $9.43
Date:

Date:

Date:

Owner:

Architect:

Sub Total of All Work
Bond Fee
CHANGE ORDER COST $637.83
Contractor:

General Conditions $0.00
Subcontractor $0.00
Credits $0.00
Labor $546.44
Material $0.00
Equipment Rental $0.00
Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total

TOTAL COSTS
Description Total
Second Tier Sub-Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
Reason For Added Days:

First Tier Total

CREDITS
N/A
Rental Total

SUBCONTRACTORS
N/A

EQUIPMENT RENTAL
Description
N/A
Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 38
TITLE: Replace All Existing Sprinkler Heads
PROJECT: ARCHITECT: C. O. R. No. 38
NVC UVC T.I. Noll & Tam Date: 12/8/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Own Req
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME:

Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$37,646.80
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for for replacement of all existing fire sprinkler heads in the main building along with the associated work required to perform scope. Associated work to include removal and replacment of ceiling tiles. COR does not include replacing any ceiling tiles or grid that may be damaged while performing requested scope of work.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 12/8/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 38
PROJECT: Project No.:

NVC UVC T.I. Date: 12/8/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Replace All Existing Sprinkler Heads ADDED CREDIT ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 2 Labor (attach itemized hours and rates) $7,153.36 $0.00 3 Equipment (attach invoices) $0.00 $0.00
4 Subtotal $7,153.36 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $1,073.00 $0.00 6 Subtotal $8,226.36 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $8,226.36 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $27,489.60 $0.00
12 Subtotal $27,489.60 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $27,489.60 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed five percent (5%) of line 14. $1,374.48 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $28,864.08 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $37,090.44 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $37,090.44 $0.00
21 Bond not to exceed one and one half percent (1 1/2%) of line 20. $556.36 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $37,646.80 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 11.4.22
DESCRIPTION: P.C.O. #: 38
AS PER: Project #: 148
Hours Rate Amount
16 $136.61 $2,185.76
40 $124.19 $4,967.60
$0.00
$0.00
$7,153.36
Invoice # Date Amount
$0.00
Upper Valley Campus - T.I.

Replace Existing Fire Sprinkler Heads
Owner's Request

POTENTIAL CHANGE ORDER DESCRIPTION
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
LABOR
Classification Description
Foreman
Carpenter Temp Covers / Remove and Replace Ceiling Tiles Labor Total

MATERIAL
Description
N/A
Material Total
Agenda Item #9.3.

Hours Rate Amount
$0.00
Invoice # Date Amount
PCO #4 12.8.22 $27,489.60
$27,489.60
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $8,226.36

15.00% $0.00

15.00% $0.00

15.00% $0.00

5.00% $28,864.08

0.00% $0.00
$37,090.44

1.50% $556.36
Date:

Date:

Date:

EQUIPMENT RENTAL
Description
N/A
Rental Total

SUBCONTRACTORS
BCFP - Replace Existing Heads
First Tier Total

CREDITS
N/A
Second Tier Sub-Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
Reason For Added Days:

Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total

TOTAL COSTS
Description Total
Labor $7,153.36
Material $0.00
Equipment Rental $0.00
General Conditions $0.00
Subcontractor $27,489.60
Credits $0.00
Sub Total of All Work
Bond Fee
CHANGE ORDER COST $37,646.80
Architect:

Contractor:

Owner:

Agenda Item #9.3.

Bay Cities Fire Protection, Inc.

CHANGE ORDER #4
Date: December 8, 2022
To: Murray Building, Inc.
1181 Broadway
Sonoma, CA. 95476
Email: [email protected]
Regarding: NVC -Upper campus
1088 College Ave.

St. Helena, Ca. 94574
Replace all sprinklers not worked on so far (273 assorted types) Materials: 273 sprinklers @ $30.00/sprinkler = $8,190.00 Labor: foreman sprinkler fitter 40 hrs. @ $175.98/hr. = $7,039.20 Journeyman fire sprinkler fitter 40hrs. @ $161.24/hr. = $6,449.60 10th period apprentice fire sprinkler fitter 40 hrs. @ $145.27/hr. = $5,810.80 Total $19,299.60
Total: $27,489.60
No work will be performed without approval of this change order & if delays in approval create extra costs in labor or materials these will be passed along.

If you have any questions or concerns regarding this matter, please contact Leon Kresheck at (707) 579-8694.

Signature: ________________________Title: _________________________ Date: _____________________________
51 Foley St.

Santa Rosa, CA 95401
Ph. 707.579.8694
Fx. 707.579.8920
Agenda Item #9.3.

Distribution to:

OWNER

ARCHITECT

CONTRACTOR
INSPECTOR 40
TITLE: Repair To Admin Ceiling
PROJECT: ARCHITECT: C. O. R. No. 40
NVC UVC T.I. Noll & Tam Date: 12/9/2022
1088 College Avenue 729 Heinz Avenue Arch. Project No.

Berkeley, Ca 94710 Contract For: Modernization
Fax: Contract Date: 7.25.22
DSA File No. 49-H7
OWNER: INSPECTOR OF RECORD: DSA App. No. 01-119725
Napa Valley CCD OPSC App. No.
2277 Napa Vallejo Hwy Response to:

Arch. RFP No. Own Req
Fax: Fax:

DESCRIPTION:

MODIFICATION TO
CONTRACT SUM: MODIFICATION TO
(Line 22 from Page 2) CONTRACT TIME:

Supporting schedule information attached
CONTRACTORS CERTIFICATION AND WAIVER OF CLAIMS:
94574
Napa , Ca 94558
$1,304.65
"The undersigned Contractor approves the foregoing as to the changes in work, if any, and as to the contract price specified for each item and as to the extension of time allowed, if any, for completion of the project as stated herein, and agrees to furnish all labor, materials, and service and to perform all work necessary to complete any additional work specified for the consideration stated herein. Submission of claims which have no basis in fact or which Contractor knows are false are made at the sole risk of the Contractor and may be a violation of the False Claims Act, as set forth in Government Code Sections 12650 et seq. It is understood that the changes to the Contract Documents set forth herein shall only be effective upon approval by the governing board of the District." "It is expressly understood that the value of the extra work or changes expressly includes any and all of the Contractor's costs and expenses, both direct and indirect, resulting from additional time required on the project or resulting from delay to the project. Any costs, expenses, damages, or time extensions not included herein are deemed waived."
CHANGE
ORDER

REQUEST
COR
COR for repairs to the ceiling in the administration offices that was caused by a leak to the existing mechanical system.

Agenda Item #9.3.

CONTRACTOR
Architect's Action
REJECT - Received Too Late.

Fax: REJECT - Inadequate Back-Up.

By. Scott Murray REJECT - Not in Proper Form.

Date 12/9/2022 Review and Comment Only
SUMMARY OF ATTACHMENTS TO: C.O. R. No.: 40
PROJECT: Project No.:

NVC UVC T.I. Date: 12/9/2022
1088 College Avenue DSA App. No.: 01-119725

of 3
Line TITLE: Repair To Admin Ceiling ADDED CREDIT
ALL LINES SHALL BE FILLED IN, (zero values acceptable).

GENERAL CONTRACTOR'S WORK
1 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 2 Labor (attach itemized hours and rates) $1,117.71 $0.00 3 Equipment (attach invoices) $0.00 $0.00
4 Subtotal $1,117.71 $0.00
5 General Contractor's Overhead and Profit,
not to exceed fifteen percent (15%) of lines 1 & 4. $167.66 $0.00 6 Subtotal $1,285.37 $0.00
7 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and
Unemployment Taxes, not to exceed thirty-five percent
(35%) of line 2. $0.00
8 Subtotal General Contractor Work (sum of lines 6 and 7.) $1,285.37 $0.00 SUBCONTRACT WORK (Provide separate breakdown for each subcontract)* 9 Material (attach itemized quantity and unit cost excluding sales tax) $0.00 $0.00 10 Labor (attach itemized hours and rates) $0.00 $0.00
11 Vendor (attach invoices) $0.00 $0.00
12 Subtotal $0.00 $0.00
13 Subcontractor's overhead and profit on work performed by Sub-contractor, not to exceed fifteen percent (15%) of line 12. Incl. $0.00 14 Subtotal $0.00 $0.00
15 General Contractor's Overhead and Profit on subcontract work, not to exceed twenty percent (20%) of line 14. $0.00 $0.00 16 Liability and Property Damage Insurance, Worker's
Compensation Insurance, Social Security, and Unemployment Taxes, not to exceed thirty-five percent (35%) of line 10. $0.00 $0.00 waived."
"Any alteration or revision of this Document, it's terms, or this Certification is deemed a waiver of any costs, expenses, damages, or time extensions included herein."
Agenda Item #9.3.

17 Total of Subcontract Work (sum of lines 14, 15 and 16) $0.00 $0.00 18 Subtotal General Contractor and Subcontractor Work
(sum of lines 8 and 17.) $1,285.37 $0.00
19 Applicable Taxes (itemized by levy and by contract) $0.00 $0.00 20 Subtotal (sum of lines 18 and 19) $1,285.37 $0.00
21 Bond not to exceed one and one half percent (1 1 /2%) of line 20. $19.28 $0.00 22 TOTAL (sum of lines 20 and 21.) Copy to cover page. $1,304.65 $0.00 * Attach additional copies of this page as required to summarize additional subcontracts.

Agenda Item #9.3.

Account Of:

City Of St. Helena
1572 Railroad Avenue
St. Helena, Ca 95474
PROJECT: DATE: 12.9.22
DESCRIPTION: P.C.O. #: 40
AS PER: Project #: 148
Hours Rate Amount
$136.61 $0.00
9 $124.19 $1,117.71
$0.00
$0.00
$1,117.71
Invoice # Date Amount
Material Total $0.00
Labor Total

MATERIAL
Description
N/A
Carpenter Work with subcontractor trouble shooting system LABOR
Classification Description
Foreman
Upper Valley Campus - T.I.

Repair To Ceiling In Admin
Owner's Request

POTENTIAL CHANGE ORDER DESCRIPTION
MURRAY BUILDING, INC.

P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
Agenda Item #9.3.

Hours Rate Amount
$0.00
Invoice # Date Amount
$0.00
$0.00
$0.00
TBD
P&O Rate Amount

15.00% $1,285.37

15.00% $0.00

15.00% $0.00

15.00% $0.00

5.00% $0.00

0.00% $0.00
$1,285.37

1.50% $19.28
Date:

Date:

Architect: Date:

Contractor:

Owner:

Credits $0.00
Sub Total of All Work
Bond Fee
CHANGE ORDER COST $1,304.65
Equipment Rental $0.00
General Conditions $0.00
Subcontractor $0.00

TOTAL COSTS
Description Total
Labor $1,117.71
Material $0.00
Reason For Added Days:

Additional General Conditions Expense Per Day $2,500.00 G.C.'s Total
N/A
Second Tier Sub-Total
First Tier Mark Up
Second Tier Total
Days Added By This Change Order 0
First Tier Total

CREDITS
N/A
N/A
Rental Total

SUBCONTRACTORS

EQUIPMENT RENTAL
Description
Agenda Item #9.3.

EXTRA WORK ORDER
Account Of:

City Of St. Helena
1572 Railroad Avenue
PROJECT: DATE: 10.28.22
DESCRIPTION: PROJECT #: 148
Hours Rate Amount

3.0 $0.00

4.0 $0.00

2.0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Invoice # Date Amount
$0.00

MURRAY BUILDING
P.O. BOX 2201
SONOMA, CA 95476
(707) 939-9001 Ph. / (707) 939-9048 Fax
St. Helena, Ca 94574
Upper Valley Campus TI
Drywall Repair

EXTRA WORK ORDER DESCRIPTION
Drywall repair for water leak in ceiling of administration office hallway.

LABOR
Classification Description
Carpenter Ceiling Repair - Matt Ward 10.17.22
Ceiling Repair - Matt Ward 10.19.22
Ceiling Repair - Matt Ward 10.21.22
Labor Total

MATERIAL
Description
Taping Material - Invoice to follow on final billing
Material Total
Agenda Item #9.3.

EXTRA WORK ORDER
Hours Rate Amount
$0.00
Date:

Date:

EQUIPMENT RENTAL
Description
N/A
Contractor:

Rental Total
Owner / Inspector:

Agenda Item #9.3.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Approval of Project Plans for CIP R21-02, Authorization to Bid Pratt & Elmhurst Avenue Crosswalk Improvements on Main
Street
CEQA
Determination:

Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Mario Traverso, Public Works Assistant Engineer Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
The Pratt and Elmhurst Avenue Crosswalk Improvements project is a FY22/23 CIP project that was developed as part of the City's continued effort to increase safety at the uncontrolled pedestrian crossings within the City. The project involves replacing aged curb ramps with extended, ADA compliant curb ramps, installing rectangular rapid flashing beacons (RRFBs), refreshing crosswalk pavement markings and installing new advance warning pavement markings.

DISCUSSION
The design for this project was completed in July 2021, but has experienced delay with delivery due to various staff transitions. Staff has recently finalized the design plans, submitte the Caltrans encroachment permit application and assembled the contract documents and specifications in preparation for soliciting bids. Plans and specifications were prepared by GHD Engineering and City staff will provide construction management and project administration.

FISCAL IMPACT
The Pratt and Elmhurst Avenue Crosswalk Improvement Project is included in the June 2022 adopted five-year Capital Improvement Program and identified in the FY 22/23 approved budget. Details are provided in Table 1. Funding sources for this project Agenda Item #9.4.

include a $50,000 grant provided through a Transportation Development Act (TDA) as well as SB1 and HUTA funds. Construction Management will be performed by City staff providing a $25,000 cost savings when compared to the budget. A revised Engineer's Estimate for this project is $100,000.

Table 1 - FY 2022/23 R21-02 Approved CIP Budget
Expenditures Budget
Construction Management $ 25,000
Construction Contract $200,000
Contingency $ 20,000
Construction Totals $245,000

RECOMMENDED ACTION
Approval of Plans and Authorize to Bid

ATTACHMENTS
Estimate - Pratt & Elmhurst Crosswalk Improvements
Resolution - Pratt & Elmhurst Crosswalk Improvements
Plans - Pratt & Elmhurst Crosswalk Improvements
Agenda Item #9.4.

Bid Opening: February 18, 2021 TBD
Bid Schedule

DESCRIPTION UNIT QUANTITY

UNIT COST,
$
ITEM
TOTAL, $
1 Mobilization LS 1 $10,000 $10,000.00
2 Traffic Control LS 1 $5,000 $5,000.00
3 Storm Water Pollution Prevention LS 1 $2,500 $2,500.00 4 Pratt Ave East - Case CM Modified LS 1 $8,500 $8,500.00 5 Pratt Ave West - Case F Modified LS 1 $5,000 $5,000.00 6 Elmhurst Ave North - Case C Modified LS 1 $8,500 $8,500.00 7 Elmhurst Ave South - Case C Modified LS 1 $10,000 $10,000.00 8 Elmhurst Ave East - Case C Modified LS 1 $7,800 $7,800.00 9 Thermoplastic Pavement Markings SF 800 $15 $12,000.00 TOTAL $69,300.00
Bid Opening: February 18, 2021 TBD
Bid Alternate 1

DESCRIPTION UNIT QUANTITY

UNIT COST,
$
ITEM
TOTAL, $
1 RRFB Installation LS 1 $25,000 $25,000.00
TOTAL $25,000.00
Pratt and Elmhurst Avenue Crosswalk Improvements Project Engineers Estimate
Pratt and Elmhurst Avenue Crosswalk Improvements Project Engineers Estimate
Agenda Item #9.4.

CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Finding the R21-02 Pratt and Elmhurst Avenue
Crosswalk Improvements Project Exempt from CEQA;
Approving and adopting the project plans; and
Authorizing the Bid Request for the R21-02 Pratt and
Elmhurst Avenue Crosswalk Improvements Project.

RECITALS
A. The City of St. Helena is committed to increasing safety for pedestrians and improving pedestrian facilities within the City; and
B. On June 22, 2022, the Metropolitan Transportation Commission approved an allocation of Transportation Development Act funds to the City of St. Helena for FY 2021-22 in the amount of $50,000 to support the Pratt and Elmhurst Crosswalk Improvements Project; and
C. The R21-02 Pratt and Elmhurst Crosswalk Improvements Project is included in adopted 5-Year Capital Improvement Program and the FY22/23 budget; and D. The Project Plans for R21-02 Pratt and Elmhurst Crosswalk Improvements Project have been prepared by GHD Civil Engineering, reviewed by the City Engineer, and presented for approval and authorization to bid.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1 which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use including publicly owned facilities; and

2. The Project Plans will be available online at the City of St. Helena’s website and for viewing at St. Helena Public Works, 1572 Railroad Avenue, are hereby approved; and

3. The Public Works Director/City Engineer is authorized to solicit bids for the subject project.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Agenda Item #9.4.

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.4.

HWY 29

ELMHURST AVENUE

PRATT AVENUE

PARK ST

PROJECT LIMITS

CALTRANS

RIGHT OF WAY

CALTRANS

RIGHT OF WAY

CRINELLA CT

CRINELLA DR

CRINELLA DR

VOLKER CT

CHRISTINE CT

HENRY CT

OAK AVE

QUAIL CT
HWY 29
OF 5
SHEET 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: JULY 2021 DESIGNED BY: HO DRAWN BY: HO CHECKED BY: MW PROJECT NO.
11221904 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679
W www.ghd.com GHD Inc.

C76103
6/30/22
No.

Exp. REGI STERED PROFESSIONA L ENGI NEER

STAT E OF CA L I FOR N

C I V I L
IA
MA
T T HE W J . W A R G UL A 3/5/21 PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS ON MAIN STREET/HIGHWAY 29 COVER SHEET 1 G1

PROJECT SITE

CITY OF SAINT HELENA

PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS
ON MAIN STREET/HIGHWAY 29
CITY PROJECT NO. R21-02

L O C A T I O N M A P
SCALE: N.T.S.

MAYOR
Geoff Ellsworth

VICE MAYOR
Paul Dohring

COUNCIL MEMBER S
Lester Hardy
Anna Chouteau
Eric Hall

CITY MANAGER
Mark T. Prestwich
APPROVED BY:

JOHN WANGER DATE

INTERIM CITY ENGINEER

SHEET INDEX

1. G1 COVER SHEET

2. G2 GENERAL NOTES,ABBREVIATIONS, LEGEND, AND SYMBOLS

3. G3 PROJECT DETAILS 1

4. G4 PROJECT DETAILS 2

5. C1 IMPROVEMENT PLAN
MAYOR
Paul Dohring

VICE MAYOR
Eric Hall

COUNCIL MEMBERS
Lester Hardy
Anna Chouteau
Billy Summers

CITY MANAGER
Anil Comelo
Agenda Item #9.4.

1. ALL WORKMANSHIP, MATERIALS, AND CONSTRUCTION WITHIN CITY RIGHT-OF-WAY SHALL CONFORM TO THE LATEST REVISIONS FOR THE CITY OF ST. HELENA STANDARDS AND 2018 CALTRANS STANDARD SPECIFICATIONS AND STANDARD PLANS. ALL WORK IS TO BE PERFORMED IN CONFORMANCE WITH THE LATEST EDITION OF ALL APPLICABLE REGULATORY REQUIREMENTS.

2. THE CONTRACTOR SHALL CALL UNDERGROUND SERVICE ALERT (USA) AT (800) 227-2600 OR CALL 811 AT LEAST 48 HOURS PRIOR TO ANY EXCAVATION FOR MARKOUTS OF EXISTING UNDERGROUND FACILITIES AND POTHOLE FOR EXACT LOCATION.

3. ANY DAMAGES TO PRIVATE, CITY OR UTILITY OWNER PROPERTY CAUSED BY THE CONTRACTOR'S OPERATIONS SHALL BE THE CONTRACTOR'S RESPONSIBILITY.

ALL DAMAGES CAUSED BY CONTRACTOR OPERATIONS SHALL BE REPAIRED TO THE OWNER'S SATISFACTION AND AT THE CONTRACTOR'S EXPENSE.

4. NO CONSTRUCTION SHALL COMMENCE WITHOUT PRIOR APPROVAL OF THE CITY OF ST. HELENA.

5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR IMMEDIATE OFF-SITE DISPOSAL AND RECYCLING (WHERE POSSIBLE) OF ALL REMOVED OR DEMOLISHED BITUMINOUS PAVEMENT, CONCRETE, REINFORCEMENT, AND SPOILS AS REQUIRED BY THE ENGINEER AND PER THE SPECIFICATIONS.

6. ALL LANDSCAPING AND IRRIGATION SYSTEMS OR OTHER PRIVATE IMPROVEMENTS DISTURBED BY THE CONTRACTOR SHALL BE REPAIRED OR REPLACED IN KIND OR AS DIRECTED BY THE ENGINEER.

7. EXISTING TURF, PLANTS, SHRUBBERY AND TREES SHALL BE REMOVED ONLY AS DIRECTED BY THE ENGINEER.

8. THE CONTRACTOR SHALL MAINTAIN ACCESS TO ALL DRIVEWAYS DURING CONSTRUCTION.

9. ACCESS FOR EMERGENCY VEHICLES SHALL BE MAINTAINED AT ALL TIMES.

10. ALL TRAFFIC CONTROL SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE CALIFORNIA DEPARTMENT OF TRANSPORTATION MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD), STANDARD SPECIFICATIONS AND STANDARD PLANS. FLAGGERS SHALL BE PROVIDED WHEN NECESSARY. ALL SIGNS SHALL BE MAINTAINED THROUGHOUT CONSTRUCTION TO PROVIDE PROPER VISIBILITY.

11. THE CONTRACTOR SHALL HAVE A CLASS "A" LICENSE.

12. CAUTION SHALL BE EXERCISED WHEN DIGGING WITHIN THE DRIPLINE OF ANY TREE. ROOTS LARGER THAN 2 INCHES SHALL NOT BE CUT WITHOUT PERMISSION FROM THE ENGINEER. IN THE EVENT THAT A TREE ROOT LARGER THAN 2 INCHES NEEDS TO BE REMOVED, THE ROOT PRUNING SHALL BE PERFORMED BY A

LICENSED ARBORIST APPROVED BY THE ENGINEER, AT THE CONTRACTOR'S EXPENSE

13. CONTRACTOR SHALL PROTECT AND PRESERVE CITY SURVEY MONUMENTS. IF NOT POSSIBLE CONTRACTOR SHALL COORDINATE 10 DAYS IN ADVANCE WITH CITY OF ST. HELENA FOR REFERENCING OF EXISTING MONUMENTS PRIOR TO WORK IN THE AREA. IF MONUMENT(S) ARE DISTURBED CONTRACTOR SHALL RECONSTRUCT PER CITY OF ST. HELENA STANDARDS.

14. ALL PAVEMENT STRIPING, MARKINGS, AND SIGNS DAMAGED DUE TO CONSTRUCTION SHALL BE REPLACED IN KIND.

15. CONTRACTOR SHALL PROTECT AND PRESERVE EXISTING FACILITIES IF POSSIBLE OR REPLACE IN KIND.

16. ALL TRENCHES SHALL BE PAVED OR COVERED WITH APPROVED TRENCH PLATES WHILE CONSTRUCTION WORK IS NOT ACTIVELY COMMENCING OR AT THE END OF EACH WORKING DAY.

17. CONTRACTOR TO MEET ALL REQUIREMENTS OF CALTRANS ENCROACHMENT PERMIT FOR THE PROJECT.

18. NO TOPOGRAPHIC OR RIGHT-OF-WAY SURVEYS WERE COMPLETED FOR THIS PROJECT. THE BASE MAP UTILIZED IN PREPARATION OF THE PLANS WAS FROM AVAILABLE INFORMATION, INCLUDING STOCK AERIAL IMAGERY, APN PARCEL LINE INFORMATION AND SCHEMATIC UTILITY MAPS. PROJECT IMPROVEMENTS

DEPICTED IN THIS PLAN SET ARE APPROXIMATE AND REQUIRE CONTRACTOR FIELD MEASUREMENTS AND CONFIRMATION BY THE CITY PRIOR TO REMOVAL, RECONSTRUCTION AND INSTALLATION OF ANY IMPROVEMENTS. THE CONTRACTOR MUST NOTIFY THE CITY 48-HOURS PRIOR TO ANY WORK BEING COMPLETED AND MUST HAVE CITY APPROVAL TO BEGIN WORK.

19. CONTRACTOR TO OBTAIN CALTRANS "DOUBLE PERMIT" ENCROACHMENT PERMIT PRIOR TO BEGINNING WORK.

GENERAL NOTES LEGEND

DETAIL IDENTIFICATION
1 C-101

SHEET NUMBER ON WHICH

DETAIL NUMBER

DETAIL APPEARS
"VAR" INDICATES THAT DETAIL IS

DETAIL NUMBER

SHEET NUMBER ON WHICH

DETAIL WAS TAKEN
1 VAR
DETAIL
SCALE: 1" = 20'

REFERENCED FROM MULTIPLE DWGS
NOTE: THIS IS A STANDARD LEGEND SHEET, THEREFORE, SOME

SYMBOLS OR ABBREVIATIONS MAY APPEAR ON THIS SHEET AND MAY

NOT BE UTILIZED ON THIS PROJECT

ABBREVIATIONS

SW, S/W SIDEWALK

OH OVERHEAD
(N) NEW

FC FACE OF CURB
G

DWY, D/W DRIVEWAY

CG, C/G, C&G CURB & GUTTER

PB PULL BOX, PLANTER BOX

PROPERTY LINE

POINT OF INTERSECTION

POINT OF CURVE

NOT TO SCALE

MINIMUM

LEFT, LENGTH

LINEAR FEET
CA
CL
CR
CONC
CB
CO
CI

GAS, GAS MAIN

CALIFORNIA

GB GRADE BREAK

FLOW LINE
PI

N NORTH
PC
PL
NTS

MANHOLE
MIN
MH
FL

FH FIRE HYDRANT

FG FINISHED GRADE

CENTERLINE, CLASS

CATCH BASIN

CURB RETURN

CLEANOUT

CURB INLET

CONCRETE
APN
BC
AC
AB
@

LG LIP OF GUTTER

EP EDGE OF PAVEMENT

ASPHALT CONCRETE

AGGREGATE BASE

LAT LATERAL
INV

HDPE HIGH DENSITY POLYETHYLENE
LF
L

INVERT GRADE

MUTCD MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES

JP JOINT POLE

EC END CURVE

ELECTRICAL, ELECTRIC MAIN

DROP INLET

ENGR ENGINEER

DWG DRAWING
DI
(E), EXST, EX EXISTING

ELEVATION

EXISTING GRADE
EACH

DUCTILE IRON PIPE

DIAMETER
EL
EG
EA
DIP
DIA

BACK OF CURB

ASSESSOR'S PARCEL NUMBER
AT

ST STREET

STORM DRAIN

SS SANITARY SEWER
SD

STA STATION

STD STANDARD
T
R
ROAD

WM WATER METER
WATER

UG UNDERGROUND

TYP TYPICAL

TELEPHONE

TC TOP OF CURB

W/ WITH
W

S SLOPE

ROW RIGHT-OF-WAY

RET RETAINING

RADIUS, RIGHT

REINFORCED CONCRETE PIPE

PT POINT OF TANGENCY
RCP
RD

PRC POINT OF REVERSE CURVE

AGG AGGREGATE

GALV GALVANIZED

PCC PORTLAND CEMENT CONCRETE

RC RELATIVE COMPACTION

THK THICK

LN LANE

PRC PRESSURE REDUCING VALVE

TG TOP OF GRADE

TOP TOP OF PAVEMENT

TOC TOP OF CONCRETE

ELPB ELECTRICAL PULL BOX

HP HIGH POINT

SYC SYCAMORE

ARV AIR RELEASE VALVE

BSW BACK OF SIDEWALK

BLVD BOULEVARD

BFP BACK FLOW PREVENTER

INTN INTERSECTION

WS WATER SERVICE

PVC POLYVINYL CHLORIDE PLASTIC

ERT ENCODER RECEIVER TRANSMITTER

CATV CABLE TELEVISION

MAX MAXIMUM
B2B BACK TO BACK

RRFB RECTANGULAR RAPID FLASHING BEACON

1. THE CONTRACTOR SHALL UTILIZE THEIR OWN FIELD MEASUREMENTS, TO "FIELD FIT" EACH NEW CURB RAMP SO THAT ALL WORK CONFORMS TO ALL REQUIREMENTS IN 2010 ADA STANDARDS TITLE II AND CALTRANS REVISED STANDARD PLANS, INCLUDING, BUT NOT LIMITED TO, RAMP SLOPES, TRANSVERSE SLOPES, DIMENSIONS, DETECTABLE WARNINGS, AND ALL LANDSCAPE, HARDSCAPE, AND UTILITY RESTORATION.

2. CONSTRUCT (N) PEDESTRIAN CURB RAMP PER CALTRANS REVISED STANDARD PLAN A88A. PROVIDE DETECTABLE WARNING SURFACE DETAIL PER CALTRANS STANDARD A88A. MAXIMUM RAMP SLOPE = 7.5% ; MAXIMUM CROSS SLOPE = 1.5% ; MAXIMUM SLOPE @ CURB (CASE A, TYP) = 9%.

3. ALL CONCRETE CONSTRUCTION (THICKNESS, JOINTS, FINISH, ETC) SHALL MEET CITY STANDARD 315.

4. REMOVE AND REPLACE (E) HMA TO MIN LIMITS SHOWN IN PLANS INCLUDING 3-FEET FROM GUTTER LIP, MATCH (E) THICKNESS OR PROVIDE 3" HMA, WHICHEVER IS GREATER. ROADWAY SLOPE WITHIN 4' OF GUTTER LIP WITHIN RAMP LANDING SHALL NOT EXCEED 5%. ADJUST LIMITS OF HMA PAVEMENT REMOVAL AND REPLACEMENT AS REQUIRED TO REDUCE RAMP LANDING SLOPE TO 5% OR BELOW.

PEDESTRIAN CURB RAMP GENERAL NOTES

1. ALL LAYOUT WORK IS TO BE PERFORMED BY THE CONTRACTOR AND SHALL BE FIELD APPROVED BY A CITY INSPECTOR BEFORE THE ACTUAL WORK BEGINS.

2. PAVEMENT MARKERS AND TRAFFIC STRIPE DETAIL REFERENCE NUMBERS ARE SHOWN ON CALTRANS STANDARD PLAN SHEETS A20A, A20B, A20C, A20D, A24A, A24B, A24C, A24D, A24E, AND A24F AS WELL AS 2014 CA MUTCD REVISION 5.

3. ROADSIDE SIGNS: ROADSIDE SIGNS SHALL BE AS SHOWN ON THE PLANS, IN ACCORDANCE WITH THE PROVISIONS OF SECTION 82, "SIGNS AND MARKERS", OF THE 2018 STATE STANDARD SPECIFICATIONS, AND AS DIRECTED BY THE CITY.

4. SIGN PANELS SHALL CONFORM TO 2018 CALTRANS SIGN PANEL SPECIFICATIONS.

5. LOCATIONS OF ALL SIGNS, MARKERS, AND DELINEATIONS SHALL BE AS SHOWN ON THE PLANS AND AS DIRECTED BY THE CITY.

6. SIGNS, MARKERS, AND DELINEATORS: MARKERS AND DELINEATORS SHALL BE AS SHOWN ON THE PLANS AND IN ACCORDANCE WITH THE PROVISIONS OF SECTION 82, "SIGNS AND MARKERS" OF THE 2018 STATE STANDARD SPECIFICATIONS AND AS DIRECTED BY THE CITY ENGINEER.

7. TRAFFIC STRIPES AND PAVEMENT MARKINGS: TRAFFIC STRIPES AND PAVEMENT MARKINGS SHALL BE AS SHOWN ON THE PLANS, IN ACCORDANCE WITH THE PROVISIONS OF SECTION 84, "MARKINGS" OF THE 2018 STATE STANDARD SPECIFICATIONS AND THESE SPECIAL PROVISIONS, AND AS DIRECTED BY THE CITY.

8. ALL TRAFFIC STRIPES AND PAVEMENT MARKINGS, INCLUDING STOP LINES, AND ALL CHANNELIZING LINES SHALL BE THERMOPLASTIC.

9. THERMOPLASTIC TRAFFIC STRIPES AND PAVEMENT MARKINGS: THERMOPLASTIC TRAFFIC STRIPES AND PAVEMENT MARKINGS SHALL CONFORM TO THE PROVISIONS OF SECTION 84-2, "TRAFFIC STRIPES AND PAVEMENT MARKINGS" OF THE 2018 STATE STANDARD SPECIFICATIONS.

10. THERMOPLASTIC MATERIAL SHALL BE APPLIED AT A MINIMUM THICKNESS OF 0.125 INCH.

11. PAINTED/THERMOPLASTIC STRIPES AND PAVEMENT MARKINGS: EXISTING PAINTED/THERMOPLASTIC TRAFFIC STRIPES AND PAVEMENT MARKINGS WHICH CONFLICT WITH THE NEW TRAFFIC STRIPING AND PAVEMENT MARKING PLANS SHALL BE REMOVED BY THE CONTRACTOR, IN ACCORDANCE WITH SECTION 15 AND SECTION 84-9 "EXISTING MARKINGS" OF THE 2018 STATE STANDARD SPECIFICATIONS, EXCEPT THAT BLAST CLEANING SHALL NOT BE PERMITTED.

SIGNING, STRIPING, AND PAVEMENT MARKINGS

DETECTABLE WARNING SURFACE
(N) RECTANGULAR RAPID

FLASHING BEACON (RRFB)

CURB RAMP AND APPROXIMATE SIDEWALK,

CURB AND GUTTER, CURB RAMP
(E) STREET SIGN (N) STREET SIGN
(E) WATER LINE
(E) ELECTRICAL LINE
(E) OH ELECTRICAL LINE
(E) UG CABLE TV LINE
(E) OH CABLE TV LINE
(E) GAS LINE
(E) SEWER LINE
(E) STORM DRAIN LINE
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SHEET 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: JULY 2021 DESIGNED BY: HO DRAWN BY: HO CHECKED BY: MW PROJECT NO.
11221904 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679
W www.ghd.com GHD Inc.

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T T HE W J . W A R G UL A 3/5/21 PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS ON MAIN STREET/HIGHWAY 29 GENERAL NOTES, ABBREVIATIONS, LEGEND AND SYMBOLS 2 G2 Agenda Item #9.4.

7'-0" 6'-0" 3'-4"

PROVIDE REMOVABLE RAIN TIGHT CAP
36" X 36" W11-2 (GREEN-YELLOW)
(BACK TO BACK)

SOLAR PANEL (ORIENTED SOUTH FACING)
(WHERE SHOWN IN PLAN)
RAPID FLASHING BAR (2 CLEAR LENSES

W/AMBER LED'S)
(BACK TO BACK)
30" X 18" W16-7p SUPPLEMENTAL PLAQUES
(GREEN-YELLOW)
(BACK TO BACK)
CALTRANS TYPE 1-B OR 15TS STANDARD OR

POLE BACKAGE PER MANUFACTURER DESIGN

ACCESSIBLE PEDESTRIAN SIGNAL PER

MANUFACTURER DESIGN AND PER
CALTRANS STANDARD PLAN ES-5C

BASE PLATE AND FOUNDATION PER CALTRANS
STANDARD PLAN ES-7B DETAIL A-3 OR POLE

BACKAGE PER MANUFACTURER DESIGN

EXISTING GRADE/FINISH GRADE OF PEDESTRIAN

WALKING SURFACE
N.T.S.

TYPICAL EQUIPMENT INSTALLATION OF RECTANGULAR RAPID

FLASHING BEACON (RRFB) SYSTEM WITH PEDESTRIAN PUSH BUTTON NOTES:

1. DIAGRAMATIC ONLY. INSTALLATION

SHALL BE PER MANUFACTURER'S

WRITTEN INSTRUCTIONS AND IN FULL

COMPLIANCE WITH CA MANUAL ON

UNIFORM TRAFFIC CONTROL
DEVICES.

2. RRFB SYSTEM TO BE 55W SOLAR

POWER WITH WIRELESS/RADIO

CONTROL SYSTEM IN NEMA RATED
CABINET. CABINET TO BE MOUNTED
AS REQUIRED, ABOVE W11-2
INSTALLED BACK TO BACK (B2B).

SYSTEM SHALL BE TAPCO, OR EQUAL
APPROVED BY THE ENGINEER.

CONTROL AND BATTERY ENCLOSURE
N.T.S.

STREET NAME SIGN INSTALLATION PUBLIC STREETS
N.T.S.

NORTH PEDESTRIAN CURB EXTENSION (BULB-OUT) DETAIL
R= 8'

1.5%

MAX CONFORM TO (E)

FACE OF CURB

CONTRACTOR TO

MAINTAIN (E) DRAINAGE
L=6.7'
L= 3.3'
L= 0.3'
L= 3.9'

CONTRACTOR TO

MAINTAIN (E) DRAINAGE

7.5%
MAX 1.5% MAX
6" RETAINING CURB
6" FLUSH CURB

CONFORM TO (E) FG

CONFORM TO (E)

BACK OF SIDEWALK

IF NECESSARY, CONSTRUCT RETAINING

CURB AT EDGE OF SIDEWALK
N.T.S.

SOUTH PEDESTRIAN CURB EXTENSION (BULB-OUT) DETAIL

MAIN ST PRATT AVE

CONFORM TO (E)

FACE OF CURB
N
N

CONFORM TO (E)

FACE OF CURB
L=2'
L=0.1'
L=4.5'
L=0.1'
L=2'
CONFORM TO (E) LANDING MAX 0.5%

CONTRACTOR TO

MAINTAIN (E) DRAINAGE

CONTRACTOR TO

MAINTAIN (E) DRAINAGE

MAIN ST
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SHEET 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: JULY 2021 DESIGNED BY: HO DRAWN BY: HO CHECKED BY: MW PROJECT NO.
11221904 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679
W www.ghd.com GHD Inc.

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T T HE W J . W A R G UL A 3/5/21 PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS ON MAIN STREET/HIGHWAY 29 PROJECT DETAILS 1 3 G3
2' FROM (E) FACE OF CURB

TO (N) FACE OF CURB
2' FROM (E) FACE OF CURB

TO (N) FACE OF CURB
3' FROM (E) FACE OF CURB

TO (N) FACE OF CURB

MATCH (E) CLEAR

RAMP WIDTH
R=5'
R=5' R=5'
R=5'
R= 3'
R= 3'
Agenda Item #9.4.

N.T.S.

CALTRANS STANDARD PLAN A88A - CURB RAMP DETAILS
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SHEET 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: JULY 2021 DESIGNED BY: HO DRAWN BY: HO CHECKED BY: MW PROJECT NO.
11221904 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679
W www.ghd.com GHD Inc.

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T T HE W J . W A R G UL A 3/5/21 PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS ON MAIN STREET/HIGHWAY 29 PROJECT DETAILS 2 4 G4
N.T.S.

CALTRANS STANDARD PLAN A88B - CURB RAMP AND ISLAND PASSAGEWAY DETAILS Agenda Item #9.4.

PRATT AVENUE
HWY 29
1+00 2+00 3+00 4+00
30' 52'
RRFB B
RRFB A
CASE CM (MODIFIED) 1
3 3
5 (N) W11-2 (B2B)
(N) W16-7P (B2B)

AND RRFB
R1-5
(N) W11-2 (B2B)
(N) W16-7P (B2B)

AND RRFB
R1-5
2 4
2' WHITE 4' O.C.

CONTINENTAL
CROSSWALK 100 LF

CALTRANS

RIGHT OF WAY
12" WHITE BASIC
CROSSWALK 82 LF
CASE F (MODIFIED) 1
≈ 40' FROM (E) FACE OF

CURB TO (N) FACE OF CURB
5 LF
HWY 29 ELMHURST AVENUE
5+00 6+00 7+00 8+00 9+00 9+26
30'
60'
REMOVE (E) W11-2 AND (E) W16-7P
(N) S1-1 (B2B) (YELLOW-GREEN)
(N) W16-7P (B2B) (YELLOW-GREEN)
(N) S1-1 (B2B) (YELLOW-GREEN)
(N) W16-7P (B2B) (YELLOW-GREEN)

REMOVE/ SALVAGE/REINSTALL (E)
D11-1 AND (E) DIRECTIONAL ARROW
PLACARD ON (N) POST WITH (N) R1-5
(N) R1-5
CASE C (MODIFIED) 1
CASE C (MODIFIED) 1 CASE C (MODIFIED) 1
2 2
2' YELLOW 4' O.C.

CONTINENTAL
CROSSWALK 136 LF

CALTRANS
RIGHT OF WAY 12" YELLOW BASIC
CROSSWALK 80 LF

PROTECT (E) CURB INLET CATCH BASIN

REMOVE (E) CONCRETE PAVERS AND

REPLACE WITH CONCRETE

PROTECT (E) FIRE HYDRANT

PROTECT (E) CURB INLET CATCH BASIN PROTECT (E) CURB INLET CATCH BASIN REMOVE (E) W11-2
4' CLEAR (MIN)
5'
10' (MIN)(TYP)
10' (MIN)(TYP)
5' CLEAR (MIN)
5'

18.8'

PROTECT (E) DRIVEWAY

PROTECT (E) RETAINING WALL
4' CLEAR (MIN)

CONFORM AT (E) PRIVATE WALKWAY
2 40 LF
20 LF
36 LF

PRATT AVENUE PLAN LAYOUT
SCALE: 1" = 20'
N

ELMHURST AVENUE PLAN LAYOUT
SCALE: 1" = 20'
N

SHEET GENERAL NOTES

SHEET KEYNOTES

1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED.

CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS.

2. PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES.

3. CONTRACTOR SHALL OBTAIN ENCROACHMENT PERMIT (DOUBLE PERMIT) FROM CALTRANS PRIOR TO CONSTRUCTION WORK WITHIN CALTRANS RIGHT OF WAY. SEE SPECIFICATIONS FOR MORE INFORMATION.

4. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC.

1. DEMOLISH AND CONSTRUCT PEDESTRIAN CURB RAMP PER CALTRANS STD PLAN A88A AND A88B TO THE NEAREST CONSTRUCTION JOINT (APPROXIMATE LIMITS SHOWN). SEE DETAIL AND . ANTICIPATED RAMP CASE IS AS NOTED ON PLAN. PROVIDE DETECTABLE WARNING SURFACE PER CALTRANS STD.

2. PAINT CURB RED (2-COATS).

3. INSTALL SOLAR POWERED WIRELESS RECTANGULAR RAPID FLASHING BEACON SYSTEM, BACK TO BACK AS INDICATED IN PLAN PER (TYP).

4. CONSTRUCT (N) CURB EXTENSION (BULB-OUT) PER CONTRACTOR TO MAINTAIN (E) DRAINAGE AND MAKE DESIGN MODIFICATIONS AS REQUIRED.

5. CONSTRUCT (N) CURB EXTENSION (BULB-OUT) PER CONTRACTOR TO MAINTAIN (E) DRAINAGE AND MAKE DESIGN MODIFICATIONS AS REQUIRED. 1 G3
YIELD LINE PAVEMENT MARKING PER CALTRANS STD. A24E
LEGEND

INSTALL NEW SIGN ON NEW POST AND FOUNDATION PER CITY
STD 331A, PER
CONTINENTAL CROSSWALK PER CALTRANS STD 24F
2 G3
BASIC CROSSWALK PER CALTRANS STD 24F
3 G3
4 G3
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SHEET 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: JULY 2021 DESIGNED BY: HO DRAWN BY: HO CHECKED BY: MW PROJECT NO.
11221904 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679
W www.ghd.com GHD Inc.

C76103
6/30/22
No.

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STAT E OF CA L I FOR N

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T T HEW J . W A R GUL A 3/5/21 PRATT & ELMHURST AVENUE CROSSWALK IMPROVEMENTS ON MAIN STREET/HIGHWAY 29 IMPROVEMENT PLAN 5 C1 MATCHLINE - SEE BELOW MATCHLINE - SEE ABOVE
1 G4
2 G4 Agenda Item #9.4.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Recommended approval of a Resolution authorizing an increase to the salary range for the Finance Manager to $116,975 - $142,184.

CEQA
Determination:

Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
The City of St. Helena Finance Division of the Administrative Services Department handles the City's financial operations of the City, including management of all City funds and overseeing the internal financial operations of all departments. The Finance Division is responsible for numerous City financial matters, including preparing the annual budget, collecting business license and Transient Occupancy Tax revenue, accounts payable, payroll administration, and preparing annual financial statements.

The Fiscal Year 2022-23 Finance Division staffing model included an Assistant Administrative Services Director to support the Administrative Services Director with overseeing these critical functions. As a result of several vacancies, staff reassessed the needs of the Department and recommended that recruiting for a Finance Manager, rather than an Assistant Administrative Services Director, would better suit the current needs.

The position has been vacant since June 2022.

DISCUSSION
The City retained Regional Government Services (RGS) to assist with recruiting for the Finance Manager position in order to attract a larger candidate pool by utilizing their more robust recruitment services. The City went through two rounds of recruitments without placing a qualified candidate. During the first round, the City identified one qualified Agenda Item #9.5.

candidate and made an offer of employment. However, the candidate turned down the offer due to the inability to secure housing in the area due to the high cost of living.

During the second round the City received no applications. RGS tracked the recruitment as it was live and noted that it received high interest through viewing, however no applications submitted. This was likely due to a large number of recruitments for Finance Manager positions at other agencies with higher salaries and more accessible housing.

Over the course of the last several years the City has experienced significant recruiting challenges primarily due to the salary scales at the City being significantly lower than competitor agencies. The net effect of having lower compensation scales has been higher staff turn-over and delays or difficulties in filling key positions within the organization. The vacancy of the Finance Manager position has placed a significant burden on staff members within the Administrative Services Department and created delays in completing projects and tasks.

City staff contacted our consultant from Ralph Anderson Associates, who has conducted salary compensation analysis for the City over the past several years, to request recommendations for the Finance Manager salary range. When analyzing the data collected in May 2022, the consultant noted that the salary for this position was 7.6% below market median during that time and that the market has moved by at least 5% since that time. Based on this information, the consultant recommended a 10% increase to the salary range. He noted that a 5% increase was not likely to increase competitiveness with the market based on the current data. Therefore, City staff is recommending a 10% increase to the existing salary range as outlined below.

Existing Salary Range
Position Timebase Step A Step B Step C Step D Step E
Finance
Manager Annual $106,341 $111,658 $117,241 $123,103 $129,258 Recommended Salary Range
Position Timebase Step A Step B Step C Step D Step E
Finance
Manager Annual $116,975 $122,823 $128,965 $135,413 $142,184

FISCAL IMPACT
The adopted FY 2023 budget included funding for an Assistant Administrative Services Director, which is $7,500 higher the recommended annual salary for the Finance Manager. Therefore, there is a net fiscal decrease of $7,500 which is spread across the General Fund, Water Fund, and Wastewater Fund.

RECOMMENDED ACTION
Staff recommends adoption of the attached resolution.

Agenda Item #9.5.

ATTACHMENTS
Resolution - Finance Manager
Agenda Item #9.5.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution of the City Council of the City of St. Helena authorizing an increase to the salary range for the
Finance Manager to $116,975 - $142,184.

WHEREAS, the City of St. Helena Finance Division of the Administrative Services Department handles the City's financial operations of the City, including management of all City funds and overseeing the internal financial operations of all departments; and WHEREAS, the Finance Division is responsible for numerous City financial matters, including preparing the annual budget, collecting business license and Transient Occupancy Tax revenue, accounts payable, payroll administration, and preparing annual financial statements; and
WHEREAS, the current Finance Division staffing model includes a Finance Manager to support the Administrative Services Director with overseeing these critical functions and the position has been vacant since June 2022; and WHEREAS, the City retained Regional Government Services (RGS) to assist with recruiting for the Finance Manager position in order to attract a larger candidate pool by utilizing their more robust recruitment services; and
WHEREAS, the City went through two rounds of recruitments without placing a qualified candidate and during the first round, the City identified one qualified candidate and made an offer of employment. However, the candidate turned down the offer due to the inability to secure housing in the area due to the high cost of living; and WHEREAS, during the second round the City received no applications. RGS tracked the recruitment as it was live and noted that it received high interest through viewing, however no applications submitted. This was likely due to a large number of recruitments for Finance Manager positions at other agencies with higher salaries and more accessible housing; and
WHEREAS, over the course of the last several years the City has experienced significant recruiting challenges primarily due to the salary scales at the City being significantly lower than competitor agencies. The net effect of having lower compensation scales has been higher staff turn-over and delays or difficulties in filling key positions within the organization. The vacancy of the Finance Manager position has placed a significant burden on staff members within the Administrative Services Department and created delays in completing projects and tasks; and
Agenda Item #9.5.

WHEREAS, City staff contacted our consultant from Ralph Anderson Associates, who has conducted salary compensation analysis for the City over the past several years, to request recommendations for the Finance Manager salary range. When analyzing the data collected in May 2022, the consultant noted that the salary for this position was 7.6% below market median during that time and that the market has moved by at least 5% since that time. Based on this information, the consultant recommended a 10% increase to the salary range. He noted that a 5% increase was not likely to increase competitiveness with the market based on the current data. Therefore, City staff is recommending a 10% increase to the existing salary range increasing the existing salary range from $106,341 - $129,258 to $116,975 to $142,184 annually.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council has reconsidered the circumstances of the recommendation for the Finance Manager salary range.

SECTION 3. The City Council approves the attached salary range based upon the findings and determinations hereby made by the City Council.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
_____________________ _______________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.5.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Position Timebase* A  B  C  D  E
Management Analyst Annual                   83,399                    87,569                     91,947                     96,545               101,372 Monthly                     6,950                      7,297                       7,662                       8,045                    8,448 Hourly                     40.10                      42.10                       44.21                       46.42                    48.74 Senior Management Analyst Annual                   91,195                    95,755                  100,542                  105,570               110,848 Monthly                     7,600                      7,980                       8,379                       8,797                    9,237 Hourly                     43.84                      46.04                       48.34                       50.75                    53.29 Public Works Assistant Operations Annual                   97,310                  102,176                  107,284                  112,648               118,281 Monthly                     8,109                      8,515                       8,940                       9,387                    9,857 Hourly                     46.78                      49.12                       51.58                       54.16                    56.87 Senior Planner Annual                   99,248                  104,210                  109,421                  114,892               120,637 Monthly                     8,271                      8,684                       9,118                       9,574                  10,053 Hourly                     47.72                      50.10                       52.61                       55.24                    58.00 Public Works Operations Manager Annual                 106,847                  112,189                  117,799                  123,689               129,873 Monthly                     8,904                      9,349                       9,817                     10,307                  10,823 Hourly                     51.37                      53.94                       56.63                       59.47                    62.44 Treatment Plant Manager Annual                 107,849                  113,241                  118,904                  124,849               131,091 Monthly                     8,987                      9,437                       9,909                     10,404                  10,924 Hourly                     51.85                      54.44                       57.17                       60.02                    63.02 Chief Building Official Annual                 116,740                  122,577                  128,706                  135,141               141,898 Monthly                     9,728                    10,215                     10,725                     11,262                  11,825 Hourly                     56.13                      58.93                       61.88                       64.97                    68.22 Lieutenant Annual                 117,327                  123,193                  129,352                  135,820               142,611 Monthly                     9,777                    10,266                     10,779                     11,318                  11,884 Hourly                     56.41                      59.23                       62.19                       65.30                    68.56 Senior Civil Engineer Annual                 127,499                  133,874                  140,568                  147,596               154,976 Monthly                   10,625                    11,156                     11,714                     12,300                  12,915 Hourly                     61.30                      64.36                       67.58                       70.96                    74.51 Assistant Public Works Director Annual                 127,499                  133,874                  140,568                  147,596               154,976 Monthly                   10,625                    11,156                     11,714                     12,300                  12,915 Hourly                     61.30                      64.36                       67.58                       70.96                    74.51 Confidential Positions
Management Analyst (1) Annual                   83,399                    87,569                     91,947                     96,545               101,372 Monthly                     6,950                      7,297                       7,662                       8,045                    8,448 Hourly                     40.10                      42.10                       44.21                       46.42                    48.74 Senior Management Analyst (1) Annual                   91,195                    95,755                  100,542                  105,570               110,848 Monthly                     7,600                      7,980                       8,379                       8,797                    9,237 Hourly                     43.84                      46.04                       48.34                       50.75                    53.29 Assistant to City Manager (1) Annual                 106,341                  111,658                  117,241                  123,103               129,258 Monthly                     8,862                      9,305                       9,770                     10,259                  10,772 Hourly                     51.13                      53.68                       56.37                       59.18                    62.14 Mid‐Management Exempt
Approved and Adopted January 10, 2023
Update to Finance Manager Salary
FY 2022‐2023
Steps
Administrative Services Department Page 1 1/3/2023
Agenda Item #9.5.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Approved and Adopted January 10, 2023
Update to Finance Manager Salary
FY 2022‐2023
Human Resources Manager (1) Annual                 106,341                  111,658                  117,241                  123,103               129,258 Monthly                     8,862                      9,305                       9,770                     10,259                  10,772 Hourly                     51.13                      53.68                       56.37                       59.18                    62.14 Finance Manager (1) Annual                 116,975                  122,824                  128,965                  135,413               142,184 Monthly                     9,748                    10,235                     10,747                     11,284                  11,849 Hourly                     56.24                      59.05                       62.00                       65.10                    68.36 Assistant Administrative Services Director Annual                 125,640                  131,921                  138,518                  145,443               152,716 Monthly                   10,470                    10,993                     11,543                     12,120                  12,726 Hourly                     60.40                      63.42                       66.59                       69.92                    73.42 *Annual timebase payrate is rounded up to the nearest whole dollar, while all other timebase payrates are rounded to the nearest cent (1) Confidential Positions receive a 3% pay differential that is added to the employee's base salary. Confidential as defined is an employee having access in the course of his/her duties to confidential information on the employer's labor relations.

Administrative Services Department Page 2 1/3/2023
Agenda Item #9.5.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Adopt a Resolution authorizing: (1) the City Manager to execute the Acceptance of Conditional Resolution and Waiver of Right to Hearing related to violations at the City of St.

Helena Wastewater Treatment and Reclamation Plant; (2) a budget increase of $147,000 to 571-50-29-2143; and (3) use of Wastewater Fund balance of $147,000.

CEQA
Determination:

Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
The City of St. Helena owns and operates the Wastewater Treatment and Reclamation Plant (WWTRP) under NPDES Permit CA0038016 issued by the San Francisco Bay Regional Water Resources Control Board (SFBRWQCB). The permit mandates limits on a variety of constituents to ensure the effluent produced by the facility does not negatively impact the environment. On October 6, 2022, the City received the Conditional Offer to Settle Violations (Attachment A) related to a number of exceedances of the Maximum Contaminant Level of various constituents which are alledged to occur between February 28, 2019 and February 28, 2022.

DISCUSSION
NPDES Permit CA0038016 requires the City to comply with limitations on the concentration of copper in wastewater effluent discharged from the WWTRP. Due to the treatment method used by the WWTRP, the City has been unable to reduce the copper concentration of wastewater effluent in violation of the NPDES permit.

Agenda Item #9.6.

The mandatory minimum penalty pursuant to Water Code section 13385 subdivisions (h) and (i), requires the assessment of a $3,000 mandatory minimum penalty for specified serious and chronic effluent limitation violations, administrative civil liabilities of up to $10,000 per day for each violation, plus $10 for each gallon discharged but not cleaned up in excess of 1,000 gallons. Attachment A, Exhibit A, Table 1 provides a list of the alledged violations.

The City is required to comply with the Conditional Offer to Settle Violations which includes payment of a fine of $147,000.

Public Works staff are seeking Council approval to authorize the City Manager to execute the Settlement Agreement and authorize a budget increase to cover the fine.

Since staff was first notified of the pending violation, they conducted extensive evaluation of practices at both the Water Treatment Facility and Wastewater Treatment and Reclamation Facility (i.e. elimination of all copper-containing vegetation management chemicals), the presence of copper in the effluent remains. Consequently, staff has embarked upon collection system sampling to determine if/where the source of copper is located and has notified Water Board staff of such action.

FISCAL IMPACT
The mandated fine is one hundred forty-seven thousand dollars ($147,000). This amount is not included in the FY 2023 adopted budget and a budget increase to 571-5029-2143 in the amount of $147,000 is necessary and use of Wastewater Fund balance of the same.

Upon approval of the resolution, the estimated Wastewater Operations Fund balance at 6/30/23 is $3,352,850, or 88%.

RECOMMENDED ACTION
Adopt the attached resolution.

ATTACHMENTS
ATTACHMENT A.ConditionalOffer-StHelenaCityWWTP(1)
RESOLUTION.Conditional Offer to Settle Violations.20230110 Agenda Item #9.6.

San Francisco Bay Regional Water Quality Control Board
October 6, 2022
CW-258386
City of St. Helena
Mark Rincon-Ibarra, Public Works Director
(via email only to [email protected])
1572 Railroad Avenue
St. Helena, CA 94574
Subject: Conditional Offer to Settle Violations of NPDES Permit CA0038016, City of St. Helena Wastewater Treatment and Reclamation Plant and Wastewater Collection System, St. Helena, Napa County
Dear Mark Rincon-Ibarra:

The San Francisco Bay Regional Water Quality Control Board (Regional Water Board) is charged with enforcing violations of the Water Code. This letter notifies City of St. Helena (Discharger) of alleged violations of discharge limitations and provides the Discharger an opportunity to settle the violations through a payment of $147,000, the mandatory minimum penalty pursuant to Water Code section 13385. Please reply by November 7, 2022.

NOTICE OF VIOLATION
As the Regional Water Board’s Interim Executive Officer, I allege that the Discharger has violated the NPDES permit indicated above as identified in Exhibit A, which is attached to this letter and incorporated by reference. The Discharger has the opportunity to address the alleged violations as discussed below.

STATUTORY LIABILITY
Water Code section 13385, subdivisions (h) and (i), requires the assessment of a $3,000 mandatory minimum penalty for specified serious and chronic effluent limitation violations.

Failure to file a discharge monitoring report required pursuant to Water Code section 13383 constitutes a serious violation for each complete period of 30 days following the deadline for submitting the report. The Discharger may also be subject to discretionary administrative civil liabilities of up to $10,000 per day for each violation, plus $10 for each gallon discharged but not cleaned up in excess of 1,000 gallons. The Regional Water Board or the State Water Resources Control Board (collectively, the Water Boards) may assess these mandatory minimum penalties and discretionary administrative civil liabilities beginning with the date on which each violation first occurred.
1 To assess such liabilities, the Water Boards could initiate a formal enforcement action by issuing an administrative civil liability complaint to be followed by a public hearing.

Alternatively, the Water Boards could refer the matter to the Attorney General’s Office for 1 The statute of limitations does not apply to administrative proceedings to assess mandatory minimum penalties. See City of Oakland v. Public Employees’ Retirement System, (2002) 95 Cal.App.4th 29, 48; 3 Witkin, Cal. Procedure (5th ed. 2008) Actions, § 430.

Agenda Item #9.6.

Conditional Settlement Offer
City of St. Helena

enforcement in the Superior Court. The Superior Court may assess up to $25,000 per day for each violation, plus $25 per gallon discharged but not cleaned up in excess of 1,000 gallons.

CONDITIONAL OFFER TO SETTLE
The Discharger can avoid a formal enforcement action and settle the alleged violations identified in Exhibit A by accepting this conditional offer as described below and in the enclosed “Acceptance of Conditional Resolution and Waiver of Right to Hearing” (Acceptance and Waiver). This offer does not address liability for any violation not specifically identified in Exhibit A.

OPTIONS FOR RESPONSE
To accept this offer, the Discharger must complete, sign, and return the enclosed Acceptance and Waiver on or before the date specified in the first paragraph of this letter.

If the Discharger chooses to contest any of the violations alleged in Exhibit A, the Discharger should identify the specific violation and the basis for the challenge (factual error, affirmative defense, etc.) on or before the date specified in the first paragraph of this letter. Regional Water Board staff will evaluate any contested violation and take one of two actions:

1. Determine that the alleged violation warrants dismissal, dismiss the alleged violation within the California Integrated Water Quality System (CIWQS) database, notify the Discharger of the dismissal, and take no further action against the Discharger for the alleged violation; or

2. Determine that the alleged violation is meritorious and notify the Discharger of that determination. The Discharger will then have 30 days from the date of the determination to accept the mandatory minimum penalty as settlement for that violation.

If the Discharger chooses not to accept the settlement or does not reply to the determination, it should expect to be contacted regarding formal enforcement for the contested violation. With respect to formal enforcement, information Water Board staff receive during any formal investigation and assessment of the violation, as well as staff costs associated with pursuing enforcement and other considerations, may increase the liability beyond that set forth in this conditional offer.

CONDITIONS FOR REGIONAL WATER BOARD ACCEPTANCE OF RESOLUTION Federal regulations require the Regional Water Board to publish and allow the public at least 30 days to comment on any settlement of an enforcement action addressing an NPDES permit violation (40 C.F.R. § 123.27(d)(2)(iii)). Upon receipt of the Discharger’s Acceptance and Waiver, Regional Water Board staff will publish a notice of the proposed settlement. If staff receives no comment within the 30-day period and no new material facts are available to the Regional Water Board, the settlement will be presented to the Executive Officer who will determine whether to execute the Acceptance and Waiver as a stipulated order assessing the uncontested mandatory minimum penalty pursuant to Water Code section 13385.

If, however, significant comments are received in opposition to the proposed settlement, this offer may be withdrawn. In that circumstance, the Water Boards will also treat the Acceptance and Waiver as withdrawn. Water Board staff will advise the Discharger of any withdrawal and may issue an administrative civil liability complaint and schedule a hearing before the Regional Water Board or State Water Board. For such a hearing, the Discharger will be free to argue against the alleged violations. Water Board staff will treat the Discharger’s Acceptance and Waiver as if it were a settlement communication and will not use it as evidence in the hearing.

Agenda Item #9.6.

Conditional Settlement Offer
City of St. Helena

Water Board staff will provide the Discharger with additional information on hearing procedures if a hearing is to occur.

If the Regional Water Board’s Executive Officer executes the Acceptance and Waiver, payment of the settlement amount shall be due within 30 calendar days from the date of the Executive Officer’s signature. In accordance with Water Code section 13385(n)(1), funds collected pursuant to Water Code section 13385 shall be deposited into the State Water Pollution Cleanup and Abatement Account. Failure to pay the penalty within the required time may subject the Discharger to additional liability.

OPPORTUNITY FOR SUPPLEMENTAL ENVIRONMENTAL PROJECT
In lieu of paying all of the mandatory minimum penalty to the State Water Pollution Cleanup and Abatement Account, the Discharger may elect to apply a portion of the penalty to fund a supplemental environmental project (SEP).2,3
One SEP option is available: the SEP Fund to
supplement the Regional Monitoring Program (RMP). This SEP Fund will supplement RMP studies that would not otherwise be conducted through the RMP’s annually approved cost allocations. The RMP collects data and communicates information about water quality in the San Francisco Estuary in support of management decisions to restore and protect beneficial uses of the region’s waters. Information about the RMP is available at sfei.org/rmp. The non-profit San Francisco Estuary Institute manages and administers RMP funds. No funds will go to the Water Boards.

The Discharger also may choose to pay the total mandatory minimum penalty to the State Water Pollution Cleanup and Abatement Account. These options are represented in the enclosed Acceptance and Waiver.

REGIONAL WATER BOARD CONTACT
Please reply to the attention of Marcos De la Cruz, either by email or U.S. mail. If you want to discuss or have questions regarding this matter, please contact Marcos De la Cruz at (510) 622-2365 or [email protected].

Sincerely,
Thomas Mumley
Interim Executive Officer
Enclosures: Exhibit A - Notice of Violation
Acceptance and Waiver
2 Water Code section 13385(l)(1) authorizes the Regional Water Board, with the Discharger’s concurrence, to direct a portion of the penalty to be expended on a SEP in accordance with the State Water Board’s Enforcement Policy (https://www.waterboards.ca.gov/water_issues/programs/enforcement/water_quality_enforcement.shtml). If the penalty is less than or equal to $15,000, 100 percent of the penalty may be expended on a SEP. If the penalty exceeds $15,000, then up to $15,000 plus 50 percent of the penalty that exceeds $15,000 may be expended on a SEP.
3 See State Water Board Policy on Supplemental Environmental Projects (2017), page 10, and Resolution 2018-0034.

Agenda Item #9.6.

Conditional Settlement Offer
City of St. Helena

EXHIBIT A - Alleged Violations
Discharger: City of St. Helena
City of St. Helena Wastewater Treatment and Reclamation Plant and Wastewater Collection System 1 Chaix/Thomann Lane, St. Helena, Napa County
NPDES Permit CA0038016
The following table lists the alleged violations for which the Discharger is subject to civil liabilities pursuant to Water Code section 13385. The table lists the mandatory minimum penalty (MMP) that applies.

Table 1. List of Alleged Violations
CIWQS
Violation
ID No.

Violation
Date Parameter (units) Group Effluent Limitation
Reported
Value
Percent
Exceedance[1]
Violation
Type MMP[2]
1079966 2/28/2019 Copper, Monthly Average
(µg/L) 2 8.3 17 105% C1, S $3,000
1079967 12/31/2019 Copper, Monthly Average
(µg/L) 2 8.3 15 81% C1, S $3,000
1070039 12/31/2019 TSS, Percent Removal
Percent Reduction (%) 1 85 77 -9% C2 $0
1086900 1/31/2021 Total Coliform, Daily
Maximum (MPN/100 mL) N/A[3] 240 540 125% C1 $0
1108114 2/2/2021 Total Coliform, 5-sample
median (MPN/100 mL) N/A[3] 23 46 100% C2 $0
1088165 2/28/2021 Copper, Monthly Average
(µg/L) 2 8.3 8.9 7% C3 $0
1089202 3/20/2021 TSS, Weekly Average
(mg/L) 1 20 21.7 9% > C3 $3,000
1089201 3/25/2021 Total Coliform, Daily
Maximum (MPN/100 mL) N/A[3] 240 540 125% > C3 $3,000
1089199 3/27/2021 TSS, Weekly Average
(mg/L) 1 15 25 67% > C3, S $3,000
1089203 3/31/2021 TSS, Monthly Average
(mg/L) 1 15 22.1 47% > C3, S $3,000
Agenda Item #9.6.

CIWQS
Violation
ID No.

Violation
Date Parameter (units) Group Effluent Limitation
Reported
Value
Percent
Exceedance[1]
Violation
Type MMP[2]
1098614 11/17/2021 Copper, Daily Maximum
(µg/L) 2 14 64 357% C1, S $3,000
1098612 11/20/2021 TSS, Weekly Average
(mg/L) 1 20 26 30% C2 $0
1098609 11/30/2021 TSS, Monthly Average
(mg/L) 1 15 19 27% C3 $0
1098613 11/30/2021 Copper, Monthly Average
(µg/L) 2 8.3 64 671% > C3, S $3,000
1099830 12/8/2021 Copper, Daily Maximum
(µg/L) 2 14 27 93% > C3, S $3,000
1099811 12/11/2021 TSS, Weekly Average
(mg/L) 1 20 22 10% > C3 $3,000
1099816 12/14/2021 Total Coliform, Daily
Maximum (MPN/100 mL) N/A[3] 240 1600 567% > C3 $3,000
1099831 12/16/2021 Copper, Daily Maximum
(µg/L) 2 14 19 36% > C3, S $3,000
1099818 12/17/2021 Copper, Daily Maximum
(µg/L) 2 14 25 79% > C3, S $3,000
1099814 12/18/2021 TSS, Weekly Average
(mg/L) 1 20 21 5% > C3 $3,000
1099824 12/18/2021 Copper, Daily Maximum
(µg/L) 2 14 35 150% > C3, S $3,000
1099832 12/19/2021 Copper, Daily Maximum
(µg/L) 2 14 36 157% > C3, S $3,000
1099819 12/20/2021 Copper, Daily Maximum
(µg/L) 2 14 41 193% > C3, S $3,000
1099833 12/21/2021 Copper, Daily Maximum
(µg/L) 2 14 40 186% > C3, S $3,000
1099834 12/22/2021 Copper, Daily Maximum
(µg/L) 2 14 46 229% > C3, S $3,000
Agenda Item #9.6.

CIWQS
Violation
ID No.

Violation
Date Parameter (units) Group Effluent Limitation
Reported
Value
Percent
Exceedance[1]
Violation
Type MMP[2]
1099835 12/23/2021 Copper, Daily Maximum
(µg/L) 2 14 43 207% > C3, S $3,000
1099815 12/24/2021 Copper, Daily Maximum
(µg/L) 2 14 50 257% > C3, S $3,000
1099823 12/25/2021 Copper, Daily Maximum
(µg/L) 2 14 47 236% > C3, S $3,000
1099825 12/26/2021 Copper, Daily Maximum
(µg/L) 2 14 50 257% > C3, S $3,000
1099820 12/27/2021 Copper, Daily Maximum
(µg/L) 2 14 65 364% > C3, S $3,000
1099821 12/28/2021 Copper, Daily Maximum
(µg/L) 2 14 61 336% > C3, S $3,000
1099822 12/29/2021 Copper, Daily Maximum
(µg/L) 2 14 58 314% > C3, S $3,000
1099817 12/30/2021 Copper, Daily Maximum
(µg/L) 2 14 59 321% > C3, S $3,000
1099813 12/30/2021 Total Residual Chlorine,
Daily Maximum (mg/L) 2 0 1.17 >20[4] > C3, S $3,000
1099829 12/31/2021 Copper, Monthly Average
(µg/L) 2 8.3 44 430% > C3, S $3,000
1099828 12/31/2021 TSS, Monthly Average
(mg/L) 1 15 24 60% > C3, S $3,000
1099812 12/31/2021 BOD, Monthly Average
(mg/L) 1 15 23 53% > C3, S $3,000
1099827 1/1/2022 TSS, Weekly Average
(mg/L) 1 20 29 45% > C3, S $3,000
1099836 1/1/2022 BOD, Weekly Average
(mg/L) 1 25 32 28% > C3 $3,000
1101417 1/11/2022 Copper, Daily Maximum
(µg/L) 2 14 39 179% > C3, S $3,000
Agenda Item #9.6.

CIWQS
Violation
ID No.

Violation
Date Parameter (units) Group Effluent Limitation
Reported
Value
Percent
Exceedance[1]
Violation
Type MMP[2]
1101422 1/12/2022 Copper, Daily Maximum
(µg/L) 2 14 37 164% > C3, S $3,000
1101421 1/12/2022 Total Coliform, Daily
Maximum (MPN/100 mL) N/A[3] 240 920 283% > C3 $3,000
1101418 1/13/2022 Copper, Daily Maximum
(µg/L) 2 14 34 143% > C3, S $3,000
1101424 1/14/2022 Copper, Daily Maximum
(µg/L) 2 14 32 129% > C3, S $3,000
1101419 1/31/2022 Cyanide, Monthly Average
(µg/L) 2 9.3 16 72% > C3, S $3,000
1101425 1/31/2022 Copper, Monthly Average
(µg/L) 2 8.3 35.5 328% > C3, S $3,000
1101423 1/31/2022 TSS, Monthly Average
(mg/L) 1 15 20 33% > C3 $3,000
1101426 1/31/2022 BOD, Monthly Average
(mg/L) 1 15 16 7% > C3 $3,000
1102831 2/8/2022 Total Coliform, Daily
Maximum (MPN/100 mL) N/A[3] 240 1600 567% > C3 $3,000
1106903 2/8/2022 Total Coliform, 5-sample
median (MPN/100 mL) N/A[3] 23 920 3900% > C3 $3,000
1102833 2/12/2022 TSS, Weekly Average
(mg/L) 1 25 35 40% > C3, S $3,000
1102839 2/12/2022 BOD, Weekly Average
(mg/L) 1 25 36 44% > C3, S $3,000
1102838 2/28/2022 Copper, Monthly Average
(µg/L) 2 8.3 9.85 19% > C3 $3,000
1102830 2/28/2022 TSS, Monthly Average
(mg/L) 1 15 35 133% > C3, S $3,000
1102837 2/28/2022 BOD, Monthly Average
(mg/L) 1 15 36 140% > C3, S $3,000
Agenda Item #9.6.

Total Penalty: $147,000
Legend:

CIWQS = California Integrated Water Quality System database that the Water Boards use to track violations and enforcement.

Violation ID = Identification number assigned to each permit violation within CIWQS.

C = Count – Number of violations within past 180 days, including this violation. A penalty applies under Water Code section 13385(i) when the count is greater than three (> C3).

S = Serious. A penalty applies under Water Code section 13385(h) whenever an effluent limitation is exceeded by 40 percent or more for a Group 1 pollutant or 20 percent or more for a Group 2 pollutant.

Footnotes:
[1] Percent that a discharger’s reported value exceeds the effluent limitation for a Group 1 or 2 pollutant. [2] The MMP required under Water Code section 13385(h) and/or (i). [3] Total coliform is not categorized as a Group 1 or Group 2 pollutant. [4] Chlorine is a Group 2 pollutant and the percent above the limit of 0.0 mg/L is more than 20 but not quantifiable.

CIWQS Place ID: 258386
WDID: 2 283014001
Agenda Item #9.6.

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Agenda Item #9.6.

ACCEPTANCE OF CONDITIONAL RESOLUTION

AND WAIVER OF RIGHT TO HEARING
ORDER NO. R2-20_________
City of St. Helena
City of St. Helena Wastewater Treatment and Reclamation Plant and Wastewater Collection System
1 Chaix/Thomann Lane, St. Helena, Napa County
NPDES Permit CA0038016, Regulatory Measure 449439
By signing below and returning this Acceptance of Conditional Resolution and Waiver of Right to Hearing (Acceptance and Waiver) to the San Francisco Bay Regional Water Quality Control Board (Regional Water Board), City of St. Helena (Discharger) hereby accepts the conditional offer to settle alleged violations through payment of a mandatory minimum penalty and waives the right to a hearing before the Regional Water Board to dispute the alleged violations. The violations are attached to this Acceptance and Waiver as Exhibit A and incorporated by reference.

The Discharger agrees that Exhibit A shall serve as a complaint pursuant to Article 2.5 of the Water Code and that no separate complaint is required for the Regional Water Board to assert jurisdiction over the alleged violations. The Discharger agrees to pay the penalty authorized by Water Code section 13385, which shall be deemed payment in full of any civil liability pursuant to Water Code section 13385 that otherwise might be assessed for the violations described in Exhibit A. The Discharger understands that this Acceptance and Waiver waives its right under Water Code section 13323 to contest the allegations in Exhibit A and the amount of civil liability assessed for the violations.

The Discharger understands that this Acceptance and Waiver does not address or resolve liability for any violation not specifically identified in Exhibit A.

This Acceptance and Waiver may be executed and delivered in any number of counterparts, each of which when executed and delivered shall be deemed to be an original, but such counterparts shall together constitute one document. This Acceptance and Waiver may be executed by wet or electronic signature, and may be transmitted by hand, mail service, facsimile, or email. Any such signature shall be deemed to be an original signature and shall be binding to the same extent as if it were an original signature.

Upon execution, the Discharger shall return the Acceptance and Waiver to the following:

California Regional Water Quality Control Board, San Francisco Bay Region NPDES Wastewater Enforcement Section
Attention: Marcos De la Cruz
1515 Clay Street, Suite 1400
Oakland, California 94612
or
[email protected]
The Discharger understands that federal regulations set forth in Code of Federal Regulations, title 40, section 123.27(d)(2)(iii), require the Regional Water Board to publish notice of, and provide at least 30 days for public comment on, any proposed resolution of an enforcement action. Accordingly, prior to execution by the Regional Water Board’s Executive Officer, this Acceptance and Waiver will be published for public comment as required by law.

Agenda Item #9.6.

Acceptance of Conditional Resolution and Waiver of Right to Hearing City of St. Helena
Regulatory Measure: 449439

The Discharger understands that the Executive Officer may execute the Acceptance and Waiver if no comments are received within the public notice period and the Executive Officer agrees that the assessment of the mandatory minimum penalty appropriately resolves the alleged violations.

The Regional Water Board’s resolution of the violations will preclude State Water Resources Control Board (State Water Board) action for the same violations.

The Discharger understands that the offer may be withdrawn if significant comments are received in opposition to the conditional offer. In that circumstance, Regional Water Board staff will advise the Discharger of the withdrawal and may issue an administrative civil liability complaint and schedule the matter for a hearing before the Regional Water Board or State Water Board.

The Discharger understands that funds collected for violations pursuant to Water Code section 13385 shall be deposited in the State Water Pollution Cleanup and Abatement Account.

The Discharger understands that, in lieu of full payment of the assessed mandatory minimum penalty to the State Water Pollution Cleanup and Abatement Account, it may elect to pay a portion toward a supplemental environment project (SEP). The SEP option is the SEP Fund, which supplements Regional Monitoring Program (RMP) studies that would not otherwise be conducted through the RMP’s annually approved RMP cost allocations.

The Discharger understands that once the Regional Water Board’s Executive Officer executes this Acceptance and Waiver, payment no later than 30 days after the date of the Executive Officer’s signature is a condition of this Acceptance and Waiver. The Discharger shall pay the assessed civil liability to the State Water Pollution Cleanup and Abatement Account and/or San Francisco Estuary Institute (for the SEP Fund) as selected above. The State Water Board will send an invoice for any payment due to the State Water Pollution Cleanup and Abatement Account. The Regional Water Board will send an invoice for any payment due to the SEP Fund.

The Discharger agrees to pay the amounts indicated below to the State Water Pollution Cleanup and Abatement Account and, if chosen, the SEP Fund. The Discharger understands that the Regional Water Board will consider the Discharger to have fulfilled any SEP obligation if and when the San Francisco Estuary Institute receives the Discharger’s contribution to the SEP Fund. (Place a “” or “” in one box below and fill in the blanks as appropriate. Electing to pay a portion of the assessed liability to the SEP Fund will not change the total amount to be paid.) Agenda Item #9.6.

Acceptance of Conditional Resolution and Waiver of Right to Hearing City of St. Helena
Regulatory Measure: 449439

Payment Options:
 Option 1: Pay a portion of the assessed liability to the RMP SEP Fund:
$_______ Amount to be paid to the SEP Fund (cannot exceed $81,000) $_______ Amount to be paid to the State Water Pollution Cleanup and Abatement Account ($147,000 minus amount inserted above)
$ 147,000 Total assessed mandatory minimum penalty (sum of amounts above).

Or
 Option 2: Pay the total assessed mandatory minimum liability ($147,000) to the State Water Pollution Cleanup and Abatement Account.

I hereby affirm that I am duly authorized to act on behalf of, and to bind, the Discharger in the making and giving of this Acceptance and Waiver.

City of St. Helena
By: __________________________________________ ____________________________ Printed or typed name Title
__________________________________________ ____________________________ Signature Date
Note: Please return the signed Acceptance and Waiver with Exhibit A, together IT IS SO ORDERED PURSUANT TO WATER CODE SECTION 13323 AND GOVERNMENT CODE SECTION 11415.60
By: __________________________________________ ____________________________ Eileen White
Executive Officer
California Regional Water Quality Control Board
San Francisco Bay Region
Date
Agenda Item #9.6.

CITY OF ST. HELENA
RESOLUTION No. 2023-xx
A RESOLUTION AUTHORIZING: (1) THE CITY MANAGER TO EXECUTE THE

ACCEPTANCE OF CONDITIONAL RESOLUTION AND WAIVER OF RIGHT TO HEARING RELATED TO VIOLATIONS AT THE CITY OF ST. HELENA WASTEWATER TREATMENT AND RECLAMATION PLANT; (2) A BUDGET INCREASE OF $147,000 to 571-5029- 2143; and (3) USE OF WASTEWATER FUND BALANCE OF $147,000.

RECITALS
A. The City of St. Helena owns and operates the Wastewater Treatment and Reclamation Plant (WWTRP) under NPDES Permit CA0038016 issued by the San Francisco Bay Regional Water Resources Control Board (SFBRWQCB); and
B. NPDES Permit CA0038016 requires the City to comply with limitations on the concentration of copper in wastewater effluent discharged from the WWTRP; and C. The City has been unable to reduce the copper concentration of wastewater effluent in violation of the NPDES permit; and
D. The City is undergoing efforts to locate the source of copper concentration; and E. The mandatory minimum penalty for this violation pursuant to Water Code section 13385 is $147,000.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Manager is authorized to execute the Conditional Offer to Settle Violations.

2. Approves a budget increase of $147,000 to 571-5029-2143.

3. Approves use of Wastewater Operations Fund balance in the amount of $147,000.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Paul Dohring: _______
Vice Mayor Eric Hall: _______
Council Member Anna Chouteau: _______
Council Member Lester Hardy: _______
Council Member Billy Summers: _______
Agenda Item #9.6.

APPROVED: ATTEST:
_________________________ _______________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.6.

Report to the City Council
Regular City Council - 10 Jan 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of (1) A Resolution Establishing an Electric Leaf Blower Rebate Program and (2) Authorizing a Budget Increase of $25,000 to 101-5000-2150; and (3) Use of General Fund Balance of $25,000
CEQA
Determination:

Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
On October 11, 2022 the City Council approved Ordinance 2022-11 amending Section

8.24.010 Of Chapter 24 to title 8 of the St. Helena Municipal Code Regarding Leaf Blowers. This amendment bans the use of gas powered leaf blowers and allows only electric or battery operated leaf blowers that are 65 decibel limit.

The City Council made the decision to delay the enforcement of the Ordinance until April 2023 to allow additional time to develop and roll out a public education and rebate program.

DISCUSSION
City of St. Helena Rebate Program
Staff is bringing forward a rebate program for both residential and commercial entities for consideration.

Agenda Item #9.7.

Commercial Users:
• Incentive in the amount of $250 may be issued to Commercial Operators with 1-3 accounts in the City.
• Incentive in the amount of $350 may be issued to Commercial Operators with 4 or more accounts in the City.
• Incentive in the amount of $350 may be issued to Commercial Properties with own staff on site.
• Incentive in the amount of $350 may be issued to Commercial Operators serving a Home Owners Association (HOA).
• All applicants must hold a valid St. Helena Business License. • All applicants will be required to provide a list of St. Helena accounts of Commercial Property address.

Residential Users:
• Incentive in the amount of $150 may be issued to individuals. • All applicants must provide proof of St. Helena Residency. Examples of this includes a Driver's License or a Utility Bill (Please note that proof of residency information will not be kept on file, and will only be used to demonstrate program eligibility).

For both programs:
• Funds will be available until expended.
• Rebates will be administered on a first come first served basis for qualified applicants, subject to the maximums defined herein. For qualified applicants, please allow 4-6 weeks for incentive processing.
• The City of St. Helena does not promote, endorse, or require the use of any specific vendor or product.
• Purchase date must be after November 1, 2022.
• You must provide proof of purchase via a receipt, purchase order, or invoice (examples).

State of California Voucher Program
State of California CORE Voucher Program for Commercial Users:

The State has developed a voucher program for small businesses for landscaping equipment that includes electric leaf blowers. This program is administered through the California Air Resources Board (CARB) under the Clean Off Road Equipment (CORE) Voucher Incentive Program. CORE allows small businesses to directly purchase an electric leaf blower from an authorized seller for up to 70% of the costs including a battery and charger. The program ends when the funding is expended.

Agenda Item #9.7.

As of the publication of this staff report, for microbusinesses, $3.9 of $10 million has been used, and for small businesses, $1.7 of $17 million has been used. To learn more about the CORE Voucher Program, please visit https://californiacore.org/ For commercial users, the steps to participate include:
• Select an eligible professional landscape service equipment type that fits your business needs from the equipment catalog.
• Contact an approved dealer to submit a voucher request for an eligible professional landscape service equipment type.
• The dealer will submit the voucher request to the Voucher Processing Center (VPC).
• The equipment purchaser will receive the CORE incentive at the point of sale.

Enforcement Beginning on 4/1/23
For those using a gas powered leaf blower, the following steps would be taken after April 1, 2023. The enforcement process is as follows:

1. Verbal warning

2. Notice of Violation Letter

3. First offense: a fine not exceeding one hundred dollars ($100.00)

4. Second offense: a fine not exceeding two hundred dollars ($200.00)

5. Third offense: a fine not exceeding five hundred dollars ($500.00) for each additional violation of the same ordinance within one year.

Outreach
City staff will be contacting hotels, HOA's, and landscaping businesses to make them aware of the new regulations as well as the rebate/voucher programs available.

The City will also be issuing a press release and notifying residential customers of this opportunity, as well as targeted marketing with community groups and individuals who expressed interest with staff regarding electric leaf blowers. Staff will also be including information in utility bills on the rebate program.

Additionally, the City has created a dedicated Website which can be accessed at:
https://www.cityofsthelena.org/administration/page/leaf-blower-rebate-program which will contain information on the following:

1. Information on the Electric Leaf Blower Ordinance (Attachment 2 and 3)

2. Rebate program and applications in both Spanish and English (Attachments 4 - 6)

FISCAL IMPACT
The fiscal impact of this resolution is $25,000. This amount was authorized in FY 2022; however funds were not expended so a FY 2023 budget increase of $25,000 to 101- 5000-2150 is required with use of General Fund balance of the same.

Agenda Item #9.7.

General Fund balance will be utilized to cover the increased cost to the General Fund.

Below is a summary of the impact on the Net position:

General Fund Estimated Unassigned Net Position
Revised Estimated Unassigned Net Position (6/30/23) $8,739,580 Percent of Expenses Based on Total Net Position 46%
WWTP Contingency (Interfund Loan, if needed) ($2,000,000) Revised Estimated Unassigned Net Position (6/30/23) $6,739,581 Percent of Expenses Based on Total Net Position 36%

RECOMMENDED ACTION
Adopt attached Resolution.

ATTACHMENTS
Attachment 1 - Resolution
Attachment 2 - Leaf Blowers Flyer ENG
Attachment 3 - Leaf Blower Flyer ESP
Attachment 4 - Residential Incentive App
Attachment 5 - Residential App ESP
Attachment 6 - Commercial App
Attachment 7 - Commercial App ESP
Agenda Item #9.7.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
A Resolution of the City Council of the City of St. Helena (1) Establishing an Electric Leaf Blower Rebate Program and (2) Authorizing a Budget Increase of $25,000 to 101- 5000-2150 and (3) Use of General Fund Balance of
$25,000
WHEREAS, On October 11, 2022 the City Council approved Ordinance 2022-11 amending Section 8.24.010 Of Chapter 24 to title 8 of the St. Helena Municipal Code Regarding Leaf Blowers, and;
WHEREAS, This amendment bans the use of gas powered leaf blowers and allows only electric or battery operated leaf blowers that are 65 decibel limit; and WHEREAS, The amendment includes the creation of a rebate program for both commercial and residential users; and
WHEREAS, Funds will be available until expended. Rebates will be administered on a first come first served basis for qualified applicants; and WHEREAS, The City of St. Helena does not promote, endorse, or require the use of any specific vendor or product.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Establishes an Electric Leaf Blower Rebate Program in the amount of $25,000.

SECTION 3. Authorizes a budget increase of $25,000 to 101-5000-2150.

SECTION 4. Authorizes use of General Fund Fund Balance of the same.

Approved at a Regular Meeting of the St. Helena City Council on January 10, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Agenda Item #9.7.

Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #9.7.

E L E C T R I C L EAF B LOWE R

ORDINAN C E
What You Need to Know!
Gas powered leaf blowers are PROHIBITED.

Only electric or battery operated leaf blowers are allowed.

All electric or battery operated leaf blowers must be 65 decibel limit or less.

The operation of lawful battery-powered and electric leaf blowers on all parcels on Main Street between Pine Street and Grayson Avenue is allowed between:

For all other areas in the City, the operation of lawful battery-powered and electric leaf blowers is allowed between:

It is unlawful to operate battery-powered and electric leaf blowers on federal and local holidays.

Effective January 1, 2023
The City of St. Helena City Council adopted Ordinance No. 2022-11 revising leaf blower regulations to address health, safety and environmental concerns associated by allowing only electric or battery powered leaf blowers.
5am-3pm Monday-Friday
10am-3pm Saturdays
10am-12noon Sundays
9am-4pm Monday-Friday
10am-3pm Saturday
10am-12noon Sunday
Enforcement
The City will begin its full enforcement, which may
include fines on April 1, 2023.

Rebate Program
The City will be establishing both commercial and
residential rebate programs. For more information
please visit
https://www.cityofsthelena.org/administration/pag
e/leaf-blower-rebate-program
Agenda Item #9.7.

ORDENANZA DE SOP LADOR

DE HOJAS E L E C T R I CO
¡LO QUE NECESITAS SABER!
Sopladores de hojas de gas están PROHIBIDOS
Solo sopladores eléctricos o de batería son permitidos.

Todos los sopladores eléctricos o de batería deben tener un límite de 65 decibelios o menos.

El uso legal de sopladores de hojas eléctricos o de batería en todos los lotes localizados en Main Street y entre Pine Street and Grayson Avenue es permitido en los siguientes horarios:

Para todas las áreas restantes de la Ciudad, el uso legal de sopladores de hojas eléctrico o de batería es permitido en los siguientes horarios:

El uso de sopladores de hojas eléctrico o de batería en días festivos federales o locales es Ilegal A partir de enero 1, 2023
El Consejo de Representantes de la Ciudad de Saint Helena aprobó la Ordenanza No. 2022-11, la cual modifica los reglamentos de los sopladores de hojas. El propósito de la nueva ordenanza es combatir los problemas de salud, seguridad y el medio ambiente al permitir solo sopladores de hojas eléctricos o de batería.
5am-3pm Lunes – Vernes
10am-3pm Sábado
10am-12noon Domingo
9am-4pm Lunes - Viernes
10am-3pm Sábado
10am-12noon Domingo
Cumplimiento de nuevas reglas
A partir de abril 1, 2023, La ciudad comenzará su
plena aplicación de la nueva ordenanza, que
puede incluir multas el 1 de abril de 2023.

Programas de Reembolso
La cuidad establecerá programas de reembolso
comerciales y residenciales. Para más información
por favor visite:
http://cityofsthelena.org/administration/page/le
af-blower-rebate-program
Agenda Item #9.7.

City of St. Helena

RESIDENTIAL APPL I CAT I ON
Electric or Battery Powered Leaf Blower Purchase Incentive 1572 Railroad Avenue St. Helena,CA 94574 707-968-2635

APPLICANT INFORMATION
Individual Name*: ______________________
Individual Address: _______________________

1. Proof of Purchase of an Electric or Battery Powered Leaf Blower(s)  Examples Include (but are not limited to): Receipt, Purchase Order, or Invoice.  Purchase date MUST BE AFTER November 1, 2022.
 Proof of Purchase is Required of ALL Applicants.

AND

2. Proof of City of St. Helena Residency (Lease Hold or Ownership Interest)  Proof of St. Helena Residency is Required of Individual Applicants ONLY  Examples include e.g. Driver’s License or Utility Bill. (Please note that proof of residency information will not be kept on file, and will only be used to demonstrate program eligibility.)

APPLICATION SUBMITTAL
A completed application, including ALL required documentation may be submitted any of the following ways:
 E-Mail to Preya Nixon at [email protected]
 Mail or Hand Delivery to: 1572 Railroad Avenue St. Helena CA, 94574

CONDITIONS OF INCENTIVE ACCEPTANCE
Through the submittal of this APPLICATION and/or acceptance of an incentive APPLICANT hereby accepts the following terms.

1. The Electric or Battery Powered Leaf Blower Incentive Program is available to any St. Helena or Commercial Operator (as defined in Ordinance 2022-11).

2. Funds will be available until expended. Rebates will be administered on a first come first served basis for qualified applicants, subject to the maximums defined herein. For qualified applicants, please allow 4-6 weeks for incentive processing.

3. Receipt of incentive funds for purchase of a product through this program does not guarantee compliance with City of St. Helena Ordinance 2022-11.

4. The City of St. Helena does not promote, endorse, or require the use of any specific vendor or product.

5. Incentive award amounts are subject to the following conditions:
a. Incentive in the amount of $150 may be issued to Individuals with proof of purchase of battery-electric leaf blower device.

Submitted By (Print Name):_________________________ Signature: ___________________________ Date: __/__/__ Contact Name (If Different From Above): ________________________ Phone Number: _________________________ Contact Email: _______________________________
* If different from above, please specify a check payable name (payee; business or individual) here: ________________________________________________________

INCENTIVE APPLICATION SUBMITTAL REQUIREMENTS
To be considered for an incentive, the following items must be submitted with this APPLICATION:

I have purchased: Battery/Electric Leaf Blower
Agenda Item #9.7.

Ciudad de St. Helena

APLICACION RESIDENCIAL
Subvención para compra de soplador de hojas eléctrico o de batería 1572 Railroad Avenue St. Helena, CA 94574 707-968-2635

INFORMACION DEL SOLICITANTE
Nombre*: _________________________________________________________________________________________ Dirección: _________________________________________________________________________________________ Nombre del contacto (Si diferente del previo): Número de teléfono: ___________ Correo Electrónico: _________________________________________________________________________________ * Especifique a quien nombrar en el cheque si diferente al nombre del solicitante (beneficiario, empresa, o individuo) _____________________________________________

REQUISITOS PARA SOLICITUDES DE SUBVENCION
Yo he comprador una: Sopladora eléctrica o de batería Aspiradora eléctrica o de batería Para ser considerado en el programa de subvención, los siguientes elementos deben ser incluidos con esta SOLICITUD:

1. Comprobante de compra de un soplador de hojas eléctrico o de batería • Ejemplos de comprobantes incluyen (per no se limitan a): Recibo, orden de compra o factura • La fecha de compra DEBE SER DESPUES DEL Noviembre 1, 2022. • Comprobante de compra para TODOS los solicitantes

2. Comprobante de residencia en la Ciudad de St. Helena (Contrato de hogar o registro de la propiedad ) • Se requiere comprobante de residencia en la ciudad de St. Helena SOLAMENTE a los solicitantes individuales. • Ejemplos incluyen licencia de conducir o factura de servicios públicos. (Tenga en cuenta que la información de prueba de residencia no se mantendrá en el archivo y solo se utilizará para demostrar la elegibilidad para el programa).

ENVIO DE SOLICITUD
Puede enviar su solicitud una vez completa incluyendo TODA la documentación requerida de la siguiente manera:
• Por correo electrónico a Preya Nixon a [email protected] • Por correo postal o en persona: 1572 Railroad Avenue St. Helena, CA 94574

CONDICIONES POR ACEPTACION DE SUBVENCION
Mediante la entrega de esta SOLICITUD y / o la aceptación de una subvención, el SOLICITANTE acepta los siguientes términos:

1. El programa de subvención para sopladores de hojas eléctricos o de batería esta disponible para cualquier persona u operador comercial (según lo define el decreto 2022-11).

2. Los fondos monetarios estarán disponibles hasta agotarse. Los reembolsos se administrarán basado en el orden que se reciban las solicitudes aprobadas, sujetos a los límites máximos definidos en este documento. Para las solicitudes aprobadas, puede tardar de 4 a 6 semanas para procesar el reembolso.

3. Recibir esta subvención para comprar el dispositivo no garantiza cumplimiento con el decreto 2022-11 de la ciudad de St. Helena.

4. La ciudad de St. Helena no promueve, respalda, ni requiere el uso de ningún proveedor o producto específico.

5. Los montos de subvención están sujetos a las siguientes condiciones:
a. Se puede emitir una subvención de $150 con factura mostrando la compra de un soplador de hojas electrico o de bateria Enviado por (Nombre en letra imprenta): Firma: Fecha:________ Agenda Item #9.7.

City of St. Helena

COMMERCIAL APPLICATION
Electric or Battery Powered Leaf Blower Purchase Incentive 1572 Railroad Avenue St. Helena, CA 94574 707-968-2635

APPLICANT INFORMATION
Business Name*: ______________________________ Business Address: __________________________________ Contact Name (If Different From Above): ________________________ Phone Number: _________________________ Email: ___________________________________
St. Helena Business License Number** __________________________ Expiration Date: ____________ * If different from above, please specify a check payable name (payee; business or individual) here: _________________________________________________________ ** Business License Number may be found on a valid City of St. Helena Business License.

INCENTIVE APPLICATION SUBMITTAL REQUIREMENTS
To be considered for an incentive, the following items must be submitted with this APPLICATION:

1. Proof of Purchase of an Electric or Battery Powered Leaf Blower(s)  Examples Include (but are not limited to): Receipt, Purchase Order, or Invoice.  Purchase date MUST BE AFTER November 1, 2022.
 Proof of Purchase is Required of ALL Applicants.

2. Provide list of City of St. Helena accounts or Commercial property address.

1. _____________________________________________________

2. _____________________________________________________

3. _____________________________________________________

4. _____________________________________________________

3. Valid City of St. Helena Business License

APPLICATION SUBMITTAL
A completed application, including ALL required documentation may be submitted any of the following ways:
 E-Mail to Preya Nixon at [email protected]
 Mail or Hand Delivery to: 1572 Railroad Avenue St. Helena, CA 94574

CONDITIONS OF INCENTIVE ACCEPTANCE
Through the submittal of this APPLICATION and/or acceptance of an incentive, APPLICANT hereby accepts the following terms.

1. The Electric or Battery Powered Leaf Blower Incentive Program is available to any Person or Commercial Operator (as defined in Ordinance 2022-11).

2. Funds will be available until expended. Rebates will be administered on a first come first served basis for qualified applicants, subject to the maximums defined herein. For qualified applicants, please allow 4-6 weeks for incentive processing.

3. Receipt of incentive funds for purchase of a product through this program does not guarantee compliance with City of St. Helena Ordinance 2022-11.

4. The City of St. Helena does not promote, endorse, or require the use of any specific vendor or product.

5. Incentive award amounts are subject to the following conditions:
a. Incentive in the amount of $250 may be issued to Commercial Operators with 1-3 accounts in the City. b. Incentive in the amount of $350 may be issued to Commercial Operators with 4 or more accounts in the City. c. Incentive in the amount of $350 may be issued to Commercial Properties with own staff on site. d. Incentive in the amount of $350 may be issued to Commercial Operators serving an HOA.

Submitted By (Print Name):_________________________ Signature: ___________________________ Date: __/__/__ If HOA account(s) provide:

1. Name of HOA ________________________
HOA Manager ________________________

2. Name of HOA ________________________
HOA Manager ________________________
• Valid City of St. Helena License is REQUIRED for ALL Commercial Operator Applicants.

Agenda Item #9.7.

Ciudad de St. Helena
APLICACIÓN COMERCIAL
Subvención para compra de soplador de hojas eléctrico o de batería 1572 Railroad Avenue St. Helena, CA 94574  707-968-2635 INFORMACIÓN DEL SOLICITANTE
Nombre de la Compañía*: ___________________________________________________________________________ Dirección de la Compañía: ___________________________________________________________________________ ______________________________________ ______ _________ Nombre del Contacto (Si es diferente al posterior):_________________________________________________________ Numero de Teléfono: ____________________________ Correo Electrónico: ____________________________________ Número de Licencia Comercial en St. Helena** Fecha de Expiración:
* Especifique a quien nombrar en el cheque si diferente al nombre de compañía (beneficiario, empresa, o individuo):
** El número de licencia comercial se puede encontrar en una licencia comercial válida de la ciudad de St. Helena.

REQUISITOS PARA SOLICITUDES DE SUBVENCION
Para ser considerado para el programa de subvención, los siguientes elementos deben ser incluidos con esta SOLICITUD:

1. Comprobante de compra de un(os) soplador(es) hojas eléctrico o de baterías • Ejemplos de comprobantes incluyen (per no se limitan a): Recibo, orden de compra o factura • La fecha de compra DEBE SER DESPUES DEL Noviembre 1, 2022. • Comprobante de compra para TODOS los solicitantes
Proporcione una lista de cuentas en la ciudad de St. Helena o la dirección del negocio.

1. 2.

3. 4.

Si tiene cuenta de servicio a una(s) Asociación(es) de
Propietarios de Viviendas, incluya:

1. Nombre del APV
Gerente del AVP

2. Nombre del APV
Gerente del AVP
Licencia comercial válida con la ciudad de St. Helena
• Se REQUIERE una licencia comercial valida con la ciudad de St. Helena para TODOS los solicitantes.

ENVIO DE SOLICITUD
Envie la solicitud completa, incluyendo TODA la documentación requerida de la siguiente manera:
• Por correo electrónico a: Preya Nixon a [email protected] • Por correo postal o en persona a: 1572 Railroad Avenue St. Helena, CA 94574

CONDICIONES PARA ACEPTAR LA SUBVENCION
Al someter esta SOLICITUD y/o aceptación de la subvención, el SOLICITANTE acepta los siguientes términos.

1. El programa de subvención para sopladores de hojas eléctricos o de batería esta disponible para cualquier persona u operador comercial (según lo define el decreto 2022-11).

2. Los fondos monetarios estarán disponibles hasta agotarse. Los reembolsos se administrarán basado en el orden que se reciban las solicitudes aprobadas, sujetos a los límites máximos definidos en este documento. Para las solicitudes aprobadas, puede tardar de 4 a 6 semanas para procesar el reembolso.

3. Recibir esta subvención para comprar el dispositivo no garantiza cumplimiento con el decreto 2022-11 de la ciudad de St. Helena.

4. La ciudad de St. Helena no promueve, respalda, ni requiere el uso de ningún proveedor o producto específico.

5. Los montos de subvención están sujetos a las siguientes condiciones:
a. Se puede emitir una subvención de $250 a comerciantes sirviendo de 1 a 3 cuentas en la ciudad. b. Se puede emitir una subvención de $350 a comerciantes sirviendo a 4 o mas cuentas en la ciudad. c. Se puede emitir una subvención de $350 a negocios comerciales con personal propio de mantenimiento en el negocio. d. Se puede emitir una subvención de $350 a comerciantes sirviendo una Asociación de Propriedades de Viviendas (APV).

Enviado por (Nombre en letra imprenta): Firma: Fecha: __________ Agenda Item #9.7.

Report to the City Council
Regular City Council - 10 Jan 2023 - AMENDED
01-08-2023 - *REMINDER EMAIL*
Agenda Section: NEW BUSINESS
Subject: Consideration of an Ordinance of the City Council of the City of St. Helena adopting an Urgency Ordinance amending
Section 17.116.030 of the St. Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from
CEQA.

CEQA
Determination:

Exempt
Prepared By: Ethan Walsh, City Attorney
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs. In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22 (“New Amendments”). Among other things, the scope of the attached proposed new Amendments:
• Require the City to allow certain ADUs to be higher — up to 18 or 25 feet, depending the situation,
• Require the City’s front setback requirement to yield for certain ADUs, • Require the City to justify a denial with a full set of detailed comments describing the deficiencies in the application and explaining how to remedy them, and • Remove the automatic repeal in 2025 (now the ADU statute is permanent), • Add provisions that the City must approve or deny an application within 60 days, • Add provisions that an ADU must comply with Building and Safety codes, Agenda Item #10.1.

• Remove the reference to historical protections as the Secretary of the Interior’s Standards are not objective, and therefore don’t qualify for ADU review purposes, and
• Add a new section related to non-conforming zoning code conditions, building code violations, and unpermitted structures.

SB 897 took effect January 1, 2023. If the City’s ADU ordinance does not comply with requirements of SB 897 by that date, the City’s entire existing ADU ordinance becomes null and void as a matter of law, and the City will have to allow ADUs with no local regulation except for the few requirements in the state ADU law itself. The City has prepared this ordinance amendment so the City has a legally compliant ADU ordinance.

DISCUSSION
The proposed ordinance amends the City’s local regulatory controls for the construction of ADUs and JADUs to comply with recently amended provisions of Government Code sections 65852.2 and 65852.22.

As noted above, failure to comply with Government Code sections 65852.2 and 65852.22 (as amended) by January 1, 2023, renders the City’s ADU ordinance null and void, thereby limiting the City to the application of the few default state standards provided in Government Code sections 65852.2 and 65852.22. The approval of ADUs and JADUs based solely on these default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety. The attached proposed Urgency Ordinance includes changes to the St. Helena Municipal Code Section 17.116.030 substantially in the form attached.

The ADU code amendments are proposed for adoption by urgency ordinance, in accordance with Government Code section 36937, subdivision (b).

CEQA
Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22.

Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

FISCAL IMPACT
No fiscal impact is anticipated in adopting this Urgency Ordinance.

RECOMMENDED ACTION
Staff recommends that the City Council:

1. Adopt an Urgency Ordinance of the City Council of the City of St. Helena amending Section 17.116.030 of the St. Helena Municipal Code relating to Agenda Item #10.1.

accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA, by title only and waive further reading.

ATTACHMENTS
Urgency Ordinance re ADU Updates [Nov. 2022]-c1
SHMC Section 17.116.030 Clean
SHMC Section 17.116.030 Redline
Agenda Item #10.1.

83578.00008\40860051.1
URGENCY ORDINANCE NO. ________
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AMENDING SECTION 17.116.030 OF THE ST. HELENA MUNICIPAL

CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR

ACCESSORY DWELLING UNITS, AND DETERMINING THE ORDINANCE TO

BE EXEMPT FROM CEQA
WHEREAS, the City of St. Helena, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, in 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22; and
WHEREAS, SB 897 takes effect January 1, 2023, and if the City’s ADU ordinance does not comply with the requirements imposed by SB 897 by that date, the City’s entire existing ADU ordinance becomes null and void as a matter of law; and WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Code sections 65852.2 and 65852.22; and
WHEREAS, there is a current and immediate threat to the public health, safety, or welfare based on the passage of SB 897 because if the City’s ordinance does not comply with the amended laws as of January 1, 2023, and the City’s ADU ordinance becomes null and void, the City would thereafter be limited to applying the few default standards that are provided in Government Code sections 65852.2 and 65852.22 for the approval of ADUs and JADUs; and
WHEREAS, the approval of ADUs and JADUs based solely on the default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety.

These threats to public safety, health, and welfare justify adoption of this ordinance as an urgency ordinance to be effective immediately upon adoption by a four-fifths vote of the City Council; and
Agenda Item #10.1.

83578.00008\40860051.1
WHEREAS, to protect the public safety, health, and welfare, the City Council may adopt this ordinance as an urgency measure in accordance with Government Code section 36937, subdivision (b).

NOW, THEREFORE, the City Council of the City of St. Helena does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

Section 3. Subdivision C.6. of Section 17.116.030 of the St. Helena Municipal Code is hereby amended in part to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“C. Definitions. As used in this section, terms are defined as follows:
…

6. “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
a. It is no more than 500 square feet in size.
b. It is contained entirely within an existing or proposed single family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure.
c. It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure, and.
d. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
d. e. It includes an efficiency kitchen, as defined in subsection C.5. above.

Agenda Item #10.1.

83578.00008\40860051.1
e. f. It includes a separate interest from the main entrance to the structure.
…”
Section 4. Subdivisions D.2.a., D.2.b., and D.2.d. of Section 17.116.030 of the St. Helena Municipal Code are hereby amended in part to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“D. Approvals. The following approvals apply to ADUs and JADUs under this section:
…

2. Partial Exemption for Certain ADUs and JADUs. An ADU or JADU in any of the four scenarios that are described in subsections (D)(2)(a) through (d) of this section is exempt from the design and development standards in subsection F of this section and is allowed with only a building permit if it complies with each of the requirements in subsections E and G of this section.
a. Converted on Single-family Lot: One ADU as described in this subsection 0 and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing singlefamily dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to
accommodating ingress and egress; and
…
iv. The JADU complies with the requirements of Government Code Section 65852.22.
b. Limited Detached on Single-family Lot: One detached, newconstruction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection D.2.a. above), if the detached ADU satisfies each of the following limitations:
…
iii. The peak height above grade is sixteen (16) feet or less does not exceed the applicable height limit in subsection E.9. below.

Agenda Item #10.1.

83578.00008\40860051.1
…
d. Detached on multifamily lot: no more than two detached ADUs on a lot that has an existing or proposed multifamily dwelling if each detached ADU satisfies the following limitations:
i. The side and rear yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
ii. The peak height above grade is sixteen (16) feet or less does not exceed the applicable height limit in subsection E.9. below.”
Section 5. Subdivision D.3. of Section 17.116.030 of the St. Helena Municipal Code is hereby amended in part to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“D. Approvals. The following approvals apply to ADUs and JADUs under this section:
…

3. Process and Timing.
…
b. The city must act on approve or deny an application to create an ADU or JADU within sixty (60) days from the date that the city receives a completed application. If the city has not approved or denied the completed application within sixty (60) days, the application is deemed approved unless either:
…
ii. In the case of a JADU, when the application to create a junior accessory dwelling unit is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the JADU unless the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the JADU will still be considered ministerially without discretionary review or a hearing.

Agenda Item #10.1.

83578.00008\40860051.1
c. If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection D.3.b. above.
d. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.

Section 6. Subdivision E.2. of Section 17.116.030 of the St. Helena Municipal Code is hereby amended in full to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:
…

2. Fire Sprinklers.
a. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
b. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

Section 7. Subdivision E.6. of Section 17.116.030 of the St. Helena Municipal Code is hereby amended in full to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:
…

6. Owner Occupancy.
a. All ADUs created before January 1, 2020, are subject to the owner-occupancy requirement that was in place when the ADU was created.
a. An ADU that is created after that date January 1, 2020, but before January 1, 2025, is not subject to any owner-occupancy requirement.

Agenda Item #10.1.

83578.00008\40860051.1
b. Unless applicable law requires otherwise, all ADUs that are created on or after January 1, 2025, are subject to an owneroccupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person’s legal domicile and permanent residence.
c. As required by state law, all JADUs are subject to an owneroccupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement of this subsection does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.

Section 8. A new subdivision E.9. of Section 17.116.030 of the St. Helena Municipal Code is hereby added to read in full as follows:
“E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:
…

9. Height.
a. Except as otherwise provided by subsections E.9.b. and E.9.c. below, a detached ADU created on a lot with an existing or proposed single-family or multifamily dwelling unit may not exceed 16 feet in height.
b. A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. c. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
d. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower.

Notwithstanding the foregoing, ADUs subject to this subsection E.9.d. may not exceed two stories.

Agenda Item #10.1.

83578.00008\40860051.1
e. For purposes of this subsection E.9., height is measured above existing legal grade to the peak of the structure.

Section 9. A new subdivision E.10. of Section 17.116.030 of the St. Helena Municipal Code is hereby added to read in full as follows:
“E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:
…

10. Building & Safety.
a. Must comply with Building Code: Subject to subsection E.10.b. below, all ADUs and JADUs must comply with all local Building Code requirements.
b. No change of occupancy: Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety.

Nothing in this subsection E.10.b. prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was
subsequently converted for residential use in accordance with this section.

Section 10. Subdivision F.1.c. of Section 17.116.030 of the St. Helena Municipal Code is hereby amended in full to read as follows (additions are marked in underline, and deletions are marked in strikethrough):
“F. Specific ADU Requirements. The following requirements apply only to ADUs that are approved under subsection D.2. of this section.

1. Maximum Size.
…
c. Application of other development standards in this subsection F, such as F.A.R. or lot coverage, might further limit the size of the ADU, but no application of F.A.R., lot coverage, front setback, or open-space requirements may require the ADU to be less than eight hundred (800) square feet.”
Agenda Item #10.1.

83578.00008\40860051.1
Section 11. Subdivision F.4., “Height,” of Section 17.116.030 of the St. Helena Municipal Code is hereby deleted in its entirety, and current subdivisions F.5. through F.7. are hereby renumbered accordingly.

Section 12. Current subdivision F.8. of Section 17.116.030 of the St. Helena Municipal Code is hereby deleted in its entirety.

Section 13. A new subdivision I., “Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures,” is hereby added to Section

17.116.030 of the St. Helena Municipal Code is hereby added to read in full as follows:

I. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.

1. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.

2. Unpermitted ADUs constructed before 2018.
a. Permit to Legalize: As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if denial is based on either of the following grounds:
i. The ADU violates applicable building standards, or
ii. The ADU does not comply with the state ADU law
(Government Code Section 65852.2 or this Section

17.116.030.
b. Exceptions:
i. Notwithstanding subsection I.2.a. above, the city may deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if the city makes a finding that correcting a violation is necessary to protect the health and safety of the public or occupants of the structure. ii. Subsection I.2.a. above does not apply to a building that is deemed to be substandard in accordance with California
Health and Safety Code Section 17920.3.

Section 14. This ordinance takes effect immediately upon its adoption.

Section 15. The City Clerk shall either: (a) have this ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a Agenda Item #10.1.

83578.00008\40860051.1
summary of this ordinance published twice in a newspaper of general circulation, within 15 days after its adoption.

Section 16. The City Clerk shall submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.

Section 17. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this resolution are severable. The City Council declares that it would have adopted this resolution irrespective of the invalidity of any portion thereof.
(Continues on next page)
Agenda Item #10.1.

83578.00008\40860051.1
PASSED, APPROVED AND ADOPTED by the City Council of the City of St. Helena, California, at a regular meeting of the City Council held on the 10th day of January, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Paul Dohring, Mayor
ATTEST:
________________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #10.1.

St. Helena Municipal Code Page 1/9

17.116.030 Accessory dwelling units.

A. Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with California Government Code Sections 65852.2 and 65852.22.

B. Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:

1. Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.

2. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.

3. Considered in the application of any local ordinance, policy, or program to limit residential growth.

4. Required to correct a nonconforming zoning condition, as defined in subsection (C)(8) of this section. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code Section 17980.12.

C. Definitions. As used in this section, terms are defined as follows:

1. “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
a. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and b. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.

2. “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.

3. “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. All such facilities are to be separate and distinct from those included in and provided for any other dwelling unit or accessory structure on the parcel, except as otherwise specifically provided (e.g., utility connections may be shared as provided in subsection (G)(2) of this section; a junior accessory dwelling unit may share sanitation facilities).

4. “Cooking facility” means a stove with at least two burners, a sink and permanent refrigeration.

5. “Efficiency kitchen” means a kitchen that includes each of the following:
a. A cooking facility.
b. A food preparation counter or counters that total at least fifteen (15) square feet in area. c. Food storage cabinets that total at least thirty (30) square feet of shelf space.

6. “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
a. It is no more than five hundred (500) square feet in size. b. It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be part of and contained within the singlefamily structure. c. It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure.

Agenda Item #10.1.

St. Helena Municipal Code Page 2/9
d. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling. e. It includes an efficiency kitchen, as defined in subsection (C)(5) above. f. It includes a separate entrance from the main entrance to the structure.

7. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

8. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.

9. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.

10. “Primary residence” means a single-family dwelling or multifamily residential dwelling that either exists on or is proposed for a lot zoned for single-family or multifamily residential use.

11. “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.

12. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

13. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

D. Approvals. The following approvals apply to ADUs and JADUs under this section:

1. Generally. Except as described in subsection (D)(2) of this section, an ADU is allowed with only a building permit if it complies with each of the requirements in subsections E, F, and G of this section.

2. Partial Exemption for Certain ADUs and JADUs. An ADU or JADU in any of the four scenarios that are described in subsections (D)(2)(a) through (d) of this section is exempt from the design and development standards in subsection F of this section and is allowed with only a building permit if it complies with each of the requirements in subsections E and G of this section. a. Converted on single-family lot: only one ADU or JADU on a lot with a proposed or existing singlefamily dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to one hundred fifty (150) additional square feet if the expansion is limited to accommodating ingress and egress. For purposes of this subsection, “within the existing space” includes a structure that is constructed in the same location and to the same dimensions. ii. Has exterior access that is independent of that for the single-family dwelling. iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
iv. The JADU complies with requirements of Government Code Section 65852.22.

Agenda Item #10.1.

St. Helena Municipal Code Page 3/9
b. Detached on single-family lot: one detached, new-construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (D)(2)(a) of this section), if the detached ADU satisfies the following limitations:
i. The side- and rear-yard setbacks are at least four feet. ii. The total floor area is eight hundred (800) square feet or smaller. iii. The peak height above grade does not exceed the applicable height limit in subsection E.9. below. c. Converted on multifamily lot: multiple ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. At least one converted ADU under this subsection is allowed within an existing multifamily dwelling, up to a quantity equal to twenty-five percent (25%) of the existing multifamily dwelling units. d. Detached on multifamily lot: no more than two detached ADUs on a lot that has an existing or proposed multifamily dwelling if each detached ADU satisfies the following limitations:
i. The side and rear yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
ii. The peak height above grade does not exceed the applicable height limit in subsection E.9. below.

3. Process and Timing.
a. An application for an ADU or JADU is considered and approved ministerially, without discretionary review or a hearing.
b. The city must approve or deny an application to create an ADU or JADU within sixty (60) days from the date that the city receives a completed application. If the city has not approved or denied the completed application within sixty (60) days, the application is deemed approved unless either:
i. The applicant requests a delay, in which case the sixty (60) day time period is tolled for the period of the requested delay; or
ii. In the case of a JADU, when the application to create a junior accessory dwelling unit is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the JADU until the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the JADU will still be considered ministerially without discretionary review or a hearing. c. If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection D.3.b. above.
d. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.

E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:

1. Zoning. An ADU or JADU may be created on any lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use (i.e., residential, mixed-use, and agriculturally zoned parcels).

Agenda Item #10.1.

St. Helena Municipal Code Page 4/9

2. Fire Sprinklers.
a. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence. b. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

3. Rental Term. No ADU or JADU may be rented for a term that is shorter than thirty (30) days.

4. No Separate Conveyance. An ADU or JADU may be rented, but no ADU or JADU may be sold or otherwise conveyed separately from the primary residence.

5. Septic System. If the ADU or JADU will connect to an on-site water-treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last ten (10) years.

6. Owner Occupancy.
a. An ADU that is created after January 1, 2020, but before January 1, 2025, is not subject to any owneroccupancy requirement. b. Unless applicable law requires otherwise, all ADUs that are created on or after January 1, 2025, are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person’s legal domicile and permanent residence. c. As required by state law, all JADUs are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement of this subsection does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.

7. Deed Restriction. Prior to issuance of a building permit for an ADU or JADU, a deed restriction must be recorded against the title of the property in the county recorder’s office and a copy filed with the director. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:
a. The ADU or JADU may not be sold separately from the primary dwelling. b. The ADU or JADU is restricted to the approved size and to other attributes allowed by this section. c. The deed restriction runs with the land and may be enforced against future property owners. d. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the director, providing evidence that the ADU or JADU has in fact been eliminated. The director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the director’s determination consistent with other provisions of this code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this code. e. The deed restriction is enforceable by the director or his or her designee for the benefit of the city.

Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.

Agenda Item #10.1.

St. Helena Municipal Code Page 5/9

8. Income Reporting. In order to facilitate the city’s obligation to identify adequate sites for housing in accordance with Government Code Sections 65583.1 and 65852.2, the following requirements must be satisfied:
a. With the building-permit application, the applicant must provide the city with an estimate of the projected annualized rent that will be charged for the ADU or JADU. b. Within ninety (90) days after each yearly anniversary of the issuance of the building permit, the owner must report the actual rent charged for the ADU or JADU during the prior year. If the city does not receive the report within the ninety (90) day period, the city may send the owner a notice of violation and allow the owner another thirty (30) days to submit the report. If the owner fails to submit the report within the thirty (30) day period, the city may enforce this provision in accordance with applicable law.

9. Height.
a. Except as otherwise provided by subsections E.9.b. and E.9.c. below, a detached ADU created on a lot with an existing or proposed single-family or multifamily dwelling unit may not exceed 16 feet in height. b. A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.
c. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height. d. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower.

Notwithstanding the foregoing, ADUs subject to this subsection E.9.d. may not exceed two stories. e. For purposes of this subsection E.9., height is measured above existing legal grade to the peak of the structure.

10. Building & Safety.
a. Must comply with Building Code: Subject to subsection E.10.b. below, all ADUs and JADUs must comply with all local Building Code requirements.
b. No change of occupancy: Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection E.10.b. prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.

F. Specific ADU Requirements. The following requirements apply only to ADUs that are approved under subsection (D)(1) of this section.

1. Maximum Size.
a. The maximum size of a detached or attached ADU subject to this subsection F is eight hundred fifty (850) square feet for a studio or one-bedroom unit and one thousand (1,000) square feet for a unit with two bedrooms. No more than two bedrooms are allowed.

Agenda Item #10.1.

St. Helena Municipal Code Page 6/9
b. An attached ADU that is created on a lot with an existing primary dwelling is further limited to fifty percent (50%) of the floor area of the existing primary dwelling. c. Application of other development standards in this subsection F, such as F.A.R. or lot coverage, might further limit the size of the ADU, but no application of F.A.R., lot coverage, front setback, or open-space requirements may require the ADU to be less than eight hundred (800) square feet.

2. Floor Area Ratio (F.A.R.). No ADU may cause the total F.A.R. of the lot to exceed the maximums listed below, subject to subsection (F)(1)(c) of this section:

Low, LR-1A, medium, and high density districts:

Net Parcel Area
(Square Feet)
Floor Area Ratio
(F.A.R.)
Maximum Gross Floor
Area (Square Feet)
4,999 and less — 1,800
5,000 0.36 1,800
6,000 0.35 2,100
7,000 0.34 2,380
8,000 0.33 2,640
9,000 0.32 2,880
10,000 0.31 3,100
11,000 0.30 3,300
12,000 0.29 3,480
13,000 0.28 3,640
14,000 0.27 3,780
15,000 0.26 3,900
16,000 0.25 4,000
17,000 0.24 4,080
18,000 0.23 4,140
19,000 0.22 4,180
20,000 0.21 4,200
25,000 0.195 4,875
30,000 0.18 5,400
35,000 0.165 5,775
40,000 0.15 6,000
43,560 0.139 6,069
The F.A.R. shall be interpolated to the nearest two-tenths of one percent based upon each two hundred (200) square feet of parcel area. For example, a parcel that is ten thousand six hundred (10,600) square feet in size has an allowable F.A.R. of 0.304.

Agenda Item #10.1.

St. Helena Municipal Code Page 7/9
Woodlands and watershed district—maximum building and structural coverage: the lesser of ten percent (10%) of the lot area, or twenty thousand (20,000) square feet.

A-20 district—nonagricultural coverage: No more than one acre of any one parcel shall be removed from active agricultural use. “Active agricultural use” means animal husbandry, crop, tree farming, and viticulture. All structures, driveways (except for a sixteen (16) foot wide driveway no greater than twothirds the length of the parcel), parking, patios, lawn or other nonagricultural uses shall be limited to the one acre maximum per parcel.

3. Lot Coverage. No ADU subject to this subsection F may cause the total lot coverage of the lot to exceed the maximums listed below, subject to subsection (F)(1)(c) of this section:

Low density and LR-1A districts: thirty-five percent (35%).

Medium and high density districts: forty-five percent (45%).

Woodlands and watershed district—maximum building and structural coverage: the lesser of ten percent (10%) of the lot area, or twenty thousand (20,000) square feet.

A-20 district—nonagricultural coverage: no more than one acre of any one parcel shall be removed from active agricultural use. “Active agricultural use” means animal husbandry, crop, tree farming, and viticulture. All structures, driveways (except for a sixteen (16) foot wide driveway no greater than twothirds the length of the parcel), parking, patios, lawn or other nonagricultural uses shall be limited to the one acre maximum per parcel.

4. Setbacks.
a. No part of any ADU may be located within twenty (20) feet of the front and corner lot property lines. b. No part of any ADU may be located within four feet of a side yard or rear yard property line.

5. Passageway. No passageway, as defined by subsection (C)(9) of this section, is required for an ADU.

6. Parking.
a. Generally. One off-street parking space is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by subsection (C)(13) of this section. b. Exceptions. No parking under subsection (F)(7)(a) of this section is required in the following situations:
i. The ADU is located within one-half mile walking distance of public transit, as defined in subsection (C)(12) of this section.
ii. The ADU is within an architecturally and historically significant historic district. iii. The ADU is part of the proposed or existing primary residence or an accessory structure under subsection (D)(2)(a) of this section.
iv. When on-street parking permits are required but not offered to the occupant of the ADU. v. When there is an established car share vehicle stop located within one block of the ADU. c. No Replacement. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced.

G. Fees.

Agenda Item #10.1.

St. Helena Municipal Code Page 8/9

1. Impact Fees.
a. Impact fees shall not be imposed for an ADU that is less than seven hundred fifty (750) square feet in size.
b. Any impact fee that is required for an ADU that is seven hundred fifty (750) square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., the floor area of the ADU, divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service.

2. Utility Fees.
a. If an ADU or JADU is constructed with a new single-family home, a separate utility connection directly between the ADU or JADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
b. Except as described in subsection (G)(2)(a) of this section, converted ADUs and JADUs on a singlefamily lot that are created under subsection (D)(2)(a) of this section are not required to have a new or separate utility connection directly between the ADU or JADU and the utility. Nor is a connection fee or capacity charge required.
c. Except as described in subsection (G)(2)(a) of this section, all ADUs and JADUs that are not covered by subsection (G)(2)(b) of this section require a new, separate utility connection directly between the ADU or JADU and the utility.
i. The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU or JADU, based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system. ii. The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service.

H. Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that does not conform to the objective standards set forth in subsections A through (G)(2) of this section may be allowed by the city with a conditional use permit, in accordance with the other provisions of this title. (Ord. 20-6 § 3 (Exh. A): Ord. 17-2 § 9:

Ord. 03-4 § 23: prior code § 27.232)
I. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.

1. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.

2. Unpermitted ADUs constructed before 2018.
a. Permit to Legalize: As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if denial is based on either of the following grounds:
i. The ADU violates applicable building standards, or
ii. The ADU does not comply with the state ADU law (Government Code Section 65852.2 or this Section 17.116.030.
b. Exceptions:

Agenda Item #10.1.

St. Helena Municipal Code Page 9/9
i. Notwithstanding subsection I.2.a. above, the city may deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if the city makes a finding that correcting a violation is necessary to protect the health and safety of the public or occupants of the structure.
ii. Subsection I.2.a. above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code Section 17920.3.

Agenda Item #10.1.

St. Helena Municipal Code Page 1/9

17.116.030 Accessory dwelling units.

A. Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with California Government Code Sections 65852.2 and 65852.22.

B. Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:

1. Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.

2. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.

3. Considered in the application of any local ordinance, policy, or program to limit residential growth.

4. Required to correct a nonconforming zoning condition, as defined in subsection (C)(8) of this section. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code Section 17980.12.

C. Definitions. As used in this section, terms are defined as follows:

1. “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
a. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and
b. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.

2. “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.

3. “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. All such facilities are to be separate and distinct from those included in and provided for any other dwelling unit or accessory structure on the parcel, except as otherwise specifically provided (e.g., utility connections may be shared as provided in subsection (G)(2) of this section; a junior accessory dwelling unit may share sanitation facilities).

4. “Cooking facility” means a stove with at least two burners, a sink and permanent refrigeration.

Agenda Item #10.1.

St. Helena Municipal Code Page 1/9

5. “Efficiency kitchen” means a kitchen that includes each of the following:
a. A cooking facility.
b. A food preparation counter or counters that total at least fifteen (15) square feet in area.
c. Food storage cabinets that total at least thirty (30) square feet of shelf space.

6. “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
a. It is no more than five hundred (500) square feet in size. b. It is contained entirely within an existing or proposed singlefamily structure. An enclosed use within the residence, such as an attached garage, is considered to be part of and contained within the single-family structure.
c. It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure. d. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling. de. It includes an efficiency kitchen, as defined in subsection (C)(5) above. of this section; and
ef. It includes a separate entrance from the main entrance to the structure.

7. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

8. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.

9. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.

10. “Primary residence” means a single-family dwelling or multifamily residential dwelling that either exists on or is proposed for a lot zoned for single-family or multifamily residential use.

11. “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.

12. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

Agenda Item #10.1.

St. Helena Municipal Code Page 1/9

13. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

D. Approvals. The following approvals apply to ADUs and JADUs under this section:

1. Generally. Except as described in subsection (D)(2) of this section, an ADU is allowed with only a building permit if it complies with each of the requirements in subsections E, F, and G of this section.

2. Partial Exemption for Certain ADUs and JADUs. An ADU or JADU in any of the four scenarios that are described in subsections (D)(2)(a) through (d) of this section is exempt from the design and development standards in subsection F of this section and is allowed with only a building permit if it complies with each of the requirements in subsections E and G of this section.
a. Converted on single-family lot: only one ADU or JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to one hundred fifty (150) additional square feet if the expansion is limited to accommodating ingress and egress. For purposes of this subsection, “within the existing space” includes a structure that is constructed in the same location and to the same dimensions.
ii. Has exterior access that is independent of that for the singlefamily dwelling. iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
iv. The JADU complies with requirements of Government Code Section 65852.22.
b. Detached on single-family lot: one detached, new-construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (D)(2)(a) of this section), if the detached ADU satisfies the following limitations:
i. The side- and rear-yard setbacks are at least four feet. ii. The total floor area is eight hundred (800) square feet or smaller.
iii. The peak height above grade is sixteen (16) feet or less does not exceed the applicable height limit in subsection E.9. below. c. Converted on multifamily lot: multiple ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. At least one Agenda Item #10.1.