City of St. Helena
Regular City Council Meeting
Tuesday, April 25, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.
The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.
Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Simultaneous Spanish interpretation services during meetings can be scheduled upon request.
To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.
Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .
El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Lester Hardy, Billy Summers
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may
be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
7. PRESENTATIONS AND PUBLIC RECOGNITIONS
7.1. National Library Week Proclamation
Proclamation
7 8. STAFF BRIEFING
None
9. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
9.1. March 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Receive and File
Staff Report - Pdf
9 - 14
9.2. Consideration and proposed adoption of a Resolution Authorizing (1) the City Manager to execute Amendment No. 4 to STH Contract: FY2021- 077 in the amount of $220,200, to the Professional Service Agreement with Operational Technical Services for temporary Wastewater Treatment Operators for a total amount not-to-exceed $950,200; (2) a Wastewater Fund budget increase of $220,200 to 571-5029-2020; and (3) use of Wastewater Operations Fund balance of $220,200; (4) the City Manager to execute Amendment No. 5 to STH Contract: FY2021-048 in the amount of $490,650 to the Professional Service Agreement with Operational Technical Services for temporary Water Treatment Operators for a total amount not-to-exceed $2,644,005; (5) a Water Fund budget increase of $490,650 to 561-5034-2020; and (6) use of Water Operations Fund balance of $490,650.
CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:
Staff recommends adoption of the attached Resolution.
Staff Report - Pdf
15 - 26
9.3. Consideration and proposed adoption of a Resolution approving the plans for the R23-79 Pavement Restoration Project, and authorizing advertisement for bids.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:
Staff recommends City Council adopt the attached Resolution.
Staff Report - Pdf
27 - 61
9.4. Consideration and proposed approval of a resolution (1) authorizing the City Manager to execute a reimbursement agreement with Napa Valley Wine Train in the amount not to exceed $115,300 for the installation of a pedestrian crossing structure on the Sulphur Creek railroad bridge, (2) authorizing a budget transfer from the General Fund Reserve of $115,300 to Streets Capital Fund to fund the project.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:
Staff recommends adoption of the attached resolution.
Staff Report - Pdf
63 - 79
9.5. Consideration and Proposed Approval of (1) Amendment #3 to STH Contract: FY2020-049 with Lisa Wise Consulting for additional meetings and revisions to public review draft in association with Zoning Code Update for an additional $38,875 for a total contract amount not-toexceed $376,234, (2) a budget increase of $38,875, and (3) use of General Fund fund balance of the same.
CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Staff recommends the City Council adopt the attached Resolution.
Staff Report - Pdf
81 - 142
9.6. Quarterly Grant Report for FY 2023 Q3, for the period ending March 31, 2023
CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:
Receive and file report.
Staff Report - Pdf
143 - 150
10. PUBLIC HEARINGS
10.1. Appeal filed by Joseph Berchtold to overturn the March 7, 2023, denial of his applications for demolition permit and design review in order to 151 - 487
demolish an existing single-family residence to accommodate the construction of a new single-family home on the property located at 2126 Madrona Avenue in the Twenty-Acre Agriculture zoning district.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Chantal Power, Associate Planner
Recommendation:
Staff recommends that the City Council:
1. Approve a resolution denying the appeal thereby upholding the Planning Commission denial of an application for demolition permit and design review for the proposed demolition and new construction on the property located at 2126 Madrona Avenue.
Staff Report - Pdf
Presentation
Public comment.Margot Ainsworth
Public comment.Sandra Barros
Public comment.Susan Michul
Public comment.Dennis Rossi
Public comment.Dennis Rossi
Public comment.Christopher Hill
Public comment.Annette Smith
Public comment.Clay Timon
Public comment.Connie Wilson
Public comment.Jodie Morlet
Public comment.Rita Hellewell
Public comment.Ross Allen
Public comment.Susan and Ron Krausz
Public Comment.Herdell.DiTamaso
Public comment.Laura Andersen and Frank Rodrigues
Public comment.Gina Lewis
Public comment.Kevin P Block
Public Comment.Mary Alice Stielau
Public Comment.Jim Gamble
Public Comment.Celeste Neeley
11. OLD BUSINESS
11.1. None
12. NEW BUSINESS
12.1. Fiscal Year 2022 Annual Comprehensive Financial Report and Independent Auditor’s Report on Internal Control Over Financial Reporting.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends the City Council receive accept the Comprehensive Annual Financial Report of the City of St. Helena for Fiscal Year Ended June 30, 2022.
489 - 513
Staff Report - Pdf
Presentation
12.2. Fiscal Year (FY) 2022-23 2nd Quarter Finance Report and Consideration of Resolution Approving Mid-Year Budget Adjustments for FY 2022-23.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends the City Council receive and file the report and approve a Resolution Approving Mid-Year Budget Adjustments for FY 2022-23.
Staff Report - Pdf
Presentation
515 - 580
12.3. Consideration and proposed approval of a resolution appointing applicants to the Active Transportation & Sustainability Committee, Planning Commission, Library Board of Trustees, and Measure H Oversight Committee
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
Staff recommends adopting a resolution appointing applicants to the following committees:
• Appoint two applicants to the Active Transportation Sustainability Committee
• Appoint one applicant to the Library Board of Trustees • Appoint one applicant to the Planning Commission
• Appoint five applicants to the Measure H Oversight Committee Staff Report - Pdf
Public Comment.Jack and Loraine Stuart
581 - 631
13. ADJOURNMENT
The next Regular City Council meeting is scheduled for May 9, 2023, at 6:00 p.m.
This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on April 21, 2023.
Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred.
Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St.
Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.
CITY OF ST. HELENA
National Library Week
2023 Proclamation
WHEREAS, libraries provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life; and WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; and
WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; and WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships; and WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs; and
WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals; and WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all; and
WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week; and NOW, THEREFORE, be it resolved that I, Paul Jamison Dohring, Mayor of the City of St.
Helena, and the St. Helena City Council, proclaim National Library Week, April 23-29, 2023. During this week, I encourage all residents to visit their library to explore the wealth of resources available.
Dated: April 25, 2023
________________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #7.1.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: March 2023 Review and Forecasting of City Water Supply Availability
CEQA
Determination:
Exempt
Prepared By: Ian Dale, Environmental Services Tech
Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: April Mitts, Assistant City Manager
BACKGROUND
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes year-to-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.
At the City Council meeting of July 27, 2021, the City Council requested City staff enhance the monthly water report to include a forecast of available water supply, consistent with the adopted Urgency Ordinance. This request is consistent with the City's Fiscal Year 2021-22 Council Goal to develop a Comprehensive Water Security Framework, and the recently developed Framework that includes a goal to "Maximize Conservation During Water Emergency" and subtask 1C to "provide customers with comparison of actual vs. projected water demand" as well as Framework Goal Improve Consumer Satisfaction and Confidence" and subtask 3C to "additional analytical tools to improve consumer confidence."
DISCUSSION
Agenda Item #9.1.
City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for March 2023. The water produced for March 2023 is down by -20% when compared to March 2022 and is down -23% compared to the average of March 2018-2020. Below is a chart summarizing the water produced per source:
Water Produced per Source
Source
Average (2018 -
2020)
(Acre-Feet)
March 2022
(Acre-Feet)
March 2023
(Acre-Feet)
Bell Canyon 37 17.3 14
Stonebridge Wells 7 32.2 14
Napa Water 48 39 43
Total 92 88.5 71
Percent change from March 2022: -20%
Percent change from average of March 2019 - 2021: -23%
Bell Canyon Reservoir
The City is still in drought conditions. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year with Phase I conservation measures in effect. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).
As of April 1, 2023, Bell Canyon Reservoir elevation was at 422.3 feet representing approximately 2,383.69 acre feet (AF) and 100% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on April 1st in 2021, 2022, and 2023.
Year 2021 2022 2023
Bell Canyon Elevation Level 402.07 Ft. 418.50 Ft. 422.30 Ft.
Acre Feet 1,060 AF 2,121 AF 2,383 AF
Percent Capacity 44.5% 89% 100%
As a follow up to the May 24th City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to implement Phase I and Phase II drought restrictions in 2020.
Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021 and drought conditions state-wide persist. Due to the combination of warmer-than-average temperatures and Agenda Item #9.1.
minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March, have required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction does not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.
Due to the ongoing drought conditions, Phase I Water Emergency remains in effect, even though Bell Canyon Reservoir level is above the level when Council initially called for Phase I conservation. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis.
City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of March 2023, Rutherford Pump Station was producing an average of 0.454 MG/day for a total of 43.23 acre feet (AF) for the month.
FISCAL IMPACT
None
RECOMMENDED ACTION
Receive and File
ATTACHMENTS
MWR March 1-31 2023
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - March Bell Canyon Reservoir Storage with Phase I II Agenda Item #9.1.
CITY OF ST. HELENA
MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS STRALLA
WATER PLANT
TK #1 & #2
ADJUST
14.67 4.78 -0.14
20.4% -0.6%
23.55 MG MG
2.16 MG MG
0.45 MG MG
0.76 MG MG
% %
349.31 AF 36.8% 298.42 AF 31.5%
99.38 MG 97.21 MG
413.96 AF 43.7% 258.50 AF 27.3%
134.84 MG 84.20 MG
185.06 AF 19.5% 389.90 AF 41.2%
60.28 MG 127.00 MG
TOTAL WATER PRODUCED 948.33 AF 100.0% 946.82 AF 100.0%
DELIVERY (ALL)
0.00 0.00
422.30 FT. FT.
-0.02 FT. FT.
2383.00 AF AF
100.0 % %
14.08 IN IN
40.01 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.
Updates will be provided if any errors are identified.
AVERAGE 52 56
REMARKS
City of Napa Water Delivery: RPS producing an average of 0.454 MG/day during March 2023.
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.
DEGREES IN FAHRENHEIT 37-68 39-84
TEMPERATURES
MONTHLY RISE OR DROP -0.88
CAPACITY AT END OF PERIOD 2121.23
PERCENT OF FULL CAPACITY 89.0
RAINFALL IN THIS PERIOD 1.03
TOTAL RAINFALL SEASON TO DATE 24.46
ELEVATION BELL CANYON RESERVOIR 418.50
STONEBRIDGE APARTMENTS MG/Mar 1 -31 0.05 MG/Mar 1-31
WATER ELEVATION, CAPACITY & RAINFALL
THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Mar 1 -31 0.34 MG/Mar 1-31
STONEBRIDGE POTABLE WELLS
SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.
THIS FISCAL YEAR LAST FISCAL YEAR
LOUIS STRALLA WATER PLANT
NAPA WATER
MINIMUM DAILY PRODUCED 0.42
AVERAGE DAILY PRODUCED 1.17
WATER YEAR TOTALS
WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 28.19
MAXIMUM DAILY PRODUCED 2.44
0.00 14.08
PERCENT 20.0% 60.2%
-0.44
March 1-31, 2023
STONEBRIDGE
POTABLE
WELLS
SBW
IRRIGATION
WATER
NAPA WATER
THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 14.39 0.00 43.23
AMOUNT PRODUCED in MG 4.69
Agenda Item #9.1.
Bell Water Storage Forecast
Assumes: (1) Highest usageduring non-‘drought year (FY2019/20) (2) 10" of Rainfall(Lowest Recorded)
2366 \
2250
2,188
‘ _,. -_
2000
1,963 \ 1,863
‘ ""“' L,OLl
1750 \’ 1,766 \\ 1,767
\ 1,589 1
1505
(Acre
Entered Phase 1 - 1,431 Acre Ft.
_w>m4 1250
Ipp|v ..._,w. .. I’fUjeCLe(J 1000
Entered Phase
2 - 939 Acre Ft.
750
\ o4u
\\ 741
I
59b Acre I-eet“
4370 lt!bClVt3 IUI ||H:.'
K;
r
Date
Agenda Item #9.1.
Agenda Item #9.1.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed adoption of a Resolution Authorizing (1) the City Manager to execute Amendment No. 4 to STH Contract: FY2021-077 in the amount of $220,200, to the Professional Service Agreement with Operational
Technical Services for temporary Wastewater Treatment
Operators for a total amount not-to-exceed $950,200; (2) a Wastewater Fund budget increase of $220,200 to 571-5029- 2020; and (3) use of Wastewater Operations Fund balance of $220,200; (4) the City Manager to execute Amendment No. 5 to STH Contract: FY2021-048 in the amount of $490,650 to the Professional Service Agreement with Operational
Technical Services for temporary Water Treatment Operators for a total amount not-to-exceed $2,644,005; (5) a Water Fund budget increase of $490,650 to 561-5034-2020; and (6) use of Water Operations Fund balance of $490,650.
CEQA
Determination:
Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager
BACKGROUND
Wastewater Treatment Plant Staffing Agreement (STH FY2021-077) On April 27, 2021, the City and Operational Technical Services (OTS) entered into an initial agreement (STH FY2021-077) for OTS to provide temporary Wastewater Treatment Operator services with SWRCB Wastewater Treatment Grade 4 Certification or higher for an amount not-to-exceed $100,620. At the time the initial agreement with OTS was signed, two of the City's three positions at the Wastewater Treatment Plant (WWTP) were vacant and under recruitment. Similar to the WTP, the City needed Agenda Item #9.2.
assistance with temporary Wastewater Treatment Plant Operators to remain in compliance with the State Water Resources Control Board (SWRCB).
On January 25, 2022, City Council approved Amendment No. 1 with OTS in the amount of $100,293 for a total amount not-to-exceed $200,913 to continue providing a temporary CPO and a temporary Plant Operator with the corresponding SWRCB certifications until a time when the positions are filled.
On February 22, 2022, City Council approved Amendment No. 2 with OTS in the amount of $258,337, for a total amount not-to-exceed $459,250 to continue providing a temporary CPO and a temporary Plant Operator with the corresponding SWRCB certifications until a time when the positions are filled. Amendment No. 2 extended the OTS contracts to allow OTS to provide services through June 30, 2022, or until the vacant positions were filled, whichever came first.
With signficant difficulties with multiple failed recruitments, on August 9, 2022, City Council approved Amendment No. 3 with OTS in the amount of $270,750 for a total notto-exceed amount of $730,000.
Water Treatment Plant Staffing Agreement (STH FY2021-048) On January 26, 2021, the City and OTS entered into an initial agreement in an amount not-to-exceed $25,000 to provide temporary staffing assistance for the vacancy of the City's Chief Water Plant Operator (CPO) position. At the time the initial agreement with OTS was signed, the City had two full-time plant operators and an active recruitment for the CPO. One plant operator had a T3 Certification and the other plant operator had a T2 Certification. Since the execution of the initial OTS agreement, it became necessary to increase the scope and contract amount with OTS due to the subsequent resignations of the City's T3 and T2 shift operators leaving the City with three approved, but vacant, positions at the Water Treatment Plant (WTP) which were under recruitment. The City continued to need assistance with temporary Water Treatment Plant Operators to remain in compliance with the State of California Water Resources Control Board until these positions are filled.
The temporary CPO oversees the water treatment facilities in accordance with the State of California Water Resources Control Board (SWRCB). The SWRCB requires the CPO possess a valid Grade 4 (T4) Water Treatment Operator Certification and all shift operators (WTO) are required to possess a valid Grade 3 (T3) Certification. OTS is able to provide the City with a temporary CPO who possess at least a Grade 4 SWRCB Water Treatment Operator Certification. Additionally, each temporary Senior WTO will possess a minimum SWRCB Grade 3 Water Treatment Certification.
On March 23, 2021, City Council approved Amendment No. 1 in the amount of $409,929.58 to STH Contract: FY2021-048 for a total not-to-exceed amount of $434,929.58 to allow OTS to continue to provide temporary Water Treatment Operators to the City.
Agenda Item #9.2.
Following the approval of Amendment No. 1 on March 23, 2021, the City incurred significant staffing costs due to unforeseen emergencies, required repair work due to aging equipment, and a continued need for interim staffing which has exceeded the current contract limit.
On January 25, 2022, City Council approved Amendment No. 2 in the amount of $348,561 to STH Contract: FY2021-048 for a total not-to-exceed amount of $783,491.
On February 22, 2022, City Council approved Amendment No. 3 with OTS in the amount of $562,614, for a total amount not-to-exceed $1,346,105 to continue providing a temporary CPO and temporary Plant Operators with the corresponding SWRCB certifications for the Water Treatment Plant until a time when the positions are filled.
As with the Water Treatment Plant operators, the City continued to have signficant difficulties with multiple failed recruitments, and on August 9, 2022, City Council approved Amendment No. 4 with OTS in the amount of $807,250 for a total not-toexceed amount of $2,153,355.
Both amendments approved on August 9, 2022, extended the OTS contracts to allow OTS to provide services through December 31, 2022, or until the vacant positions were filled.
DISCUSSION
The City, as with other agencies, continues to face severe challenges in recruiting operators due to shortages of licensed operators, access to local housing, and lack of competitive wages. Because of this the City continues to rely on a private contractor to fulfill many of the water and wastewater systems operations. Both treatment plants continue to face significant operational challenges in which OTS has fulfilled their professional obligation to meet State of California potable water regulations and wastewater regulations.
Currently, two of City's three approved positions at the Wastewater Treatment Plant (WWTP) are vacant, and one of the City's three approved positions at the Water Treatment Plant (WTP) is vacant. Below is a table summarizing the current vacancies:
Current Vacancies:
Water Treatment Plant Wastewater Treatment Plant
Chief Water Treatment Plant Operator Chief Wastewater Treatment Plant Operator
Plant Operator I/II/III
The City continues to need support from OTS to meet the State permit requirements.
The State requires the City to have shift operators with a T3 license at the Water Agenda Item #9.2.
Treatment Plant. Operators with a T1 or T2 license can still work at the Water Treatment Plant but they can not be the lone operator. Currently, the two City operators possess a T2 license. OTS will provide operators with T3 license or greater until the City is able to fulfill the Chief Water Treatment Plant Operator position, or current staff is able to complete the requirements for a T3 license.
Recognizing there is a continuous need to utilize OTS until all vacant positions are filled, staff has been working with OTS to prepare an additional amendment for temporary staffing through June 30, 2023.
Necessary Amendments for Current OTS Contracts
Wastewater Treatment Plant
The recommended amendment with OTS will continue to provide a temporary CPO and a temporary Plant Operator with the appropriate SWRCB Wastewater Treatment Certifications until the positions have been filled, or June 30, 2023, whichever comes first.
Table 1 provides a summary of the OTS contract with the additional amendment.
Table 1 - OTS Contract Summary for Wastewater Treatment Operators OTS Contract: STH Contract: FY2021-077 $100,620
Amendment #1 $100,293
Amendment #2 - For services through 6/30/22 $258,337
Amendment #3 - Estimated for services through 12/31/22 $270,750 Amendment #4 - Estimated for services through 6/30/23 $220,200 Total Contract Amount $950,200
Estimated Costs
Amendment No. 4 to the Professional Services Agreement is in the amount of $220,200 for an amount not-to-exceed $950,200. It is estimated Amendment No. 4 with OTS will provide services through June 30, 2023, if necessary.
Water Treatment Plant
The recommended amendment with OTS will continue to provide a temporary CPO and a Lead Water Treatment Plant Plant Operator with the appropriate SWRCB Water Treatment Certifications until the positions have been filled, or June 30, 2023, whichever comes first.
Table 2 provides a summary of the OTS contract with the additional amendment.
Table 2 - OTS Contract Summary for Water Treatment Operators OTS Contract: STH Contract: FY2021-048 $25,000
Agenda Item #9.2.
Amendment #1 $409,930
Amendment #2 $348,561
Amendment #3 - For services through 6/30/22 $562,614
Amendment #4 - Estimated for services through 12/31/22 $807,250 Amendment #5 - Estimated for services through 6/30/23 $490,650 Total Contract Amount $2,644,105
Estimated Costs
Amendment No. 5 with OTS s in the amount of $490,650 for an amount not-to-exceed $2,644,105. It is estimated Amendment No. 5 with OTS will provide services through June 30, 2023, if necessary.
FISCAL IMPACT
Wastewater Operators
Use of Wastewater Operations Fund balance is necessary in the amount of $220,200.
After approval of the resolution, the estimated Wastewater Operations Fund balance is $3,113,150, or 77%.
Water Operators
Use of Water Operations Fund balance is necessary in the amount of $490,650. After approval of the resolution, the estimated Water Operations Fund balance is $1,787,204, or 22%.
RECOMMENDED ACTION
Staff recommends adoption of the attached Resolution.
ATTACHMENTS
Attachment 1: Resolution
Attachment 2: STH Contract FY2021-077-04A WWTP
Attachment 3: STH Contract FY2021-048-05A WTP
Agenda Item #9.2.
CITY OF ST. HELENA
RESOLUTION NO. 2023 -
A Resolution of the City of St. Helena City Council Authorizing:
(1) the City Manager to execute Amendment No. 4 to STH
Contract: FY2021-077 with Operational Technical Services for temporary Wastewater Treatment Operators in the amount
of $220,200 for a total amount not-to-exceed $950,200; (2) a Wastewater Fund budget increase of $220,200 to 571-5029- 2020; (3) use of Wastewater Operations fund balance of
$220,200; (4) the City Manager to execute Amendment No. 5 to STH Contract: FY2021-048 with Operational Technical
Services for temporary Water Treatment Operators in the amount of $490,650 for a total amount not-toexceed $2,644,005; (5) a Water Fund budget increase of $490,650 to 561-5034-2020; and (6) use of Water Operations Fund balance of $490,650.
RECITALS
A. The City currently has three approved positions at the Wastewater Treatment Plant and Water Treatment Plant; and
B. The City currently has two vacant positions at the Wastewater Treatment Plant and one vacant Chief Plant Operator position at the Water Treatment Plant; and C. To remain in compliance with the State of California State Water Resource Control Board (SWRCB) it is necessary to have water treatment and wastewater treatment operators who possess certain minimum certifications specific to each type of treatment plant; and
D. On January 26, 2021, the City and Operational Technical Services entered into an agreement (STH Contract: FY2021-044) for OTS to provide Temporary Water Treatment Operators with SWRCB Certification for the Water Treatment Plant; and E. On March 23, 2021, City Council approved Amendment No. 1 in the amount of $409,929.58 to STH Contract: FY2021-048; and
F. On April 27, 2021, the City and Operational Technical Services entered into an agreement (STH Contract: FY2021-077) for OTS to provide Temporary Wastewater Treatment Operators with SWRCB Wastewater Treatment Grade 4 Certification or higher for an amount not-to-exceed $100,620; and
G. On January 25, 2022, City Council approved Amendment No. 1 in the amount of $100,293 for a total not-to-exceed amount of $200,913 to STH Contract FY2021-077 and approved Amendment No. 2 in the amount of $348,561 for a total not-to-exceed amount of $783,491 to STH Contract: FY2021-048; and
Agenda Item #9.2.
H. On February 22, 2022, City Council approved Amendment No. 2 with OTS in the amount of $258,337, for a total amount not-to-exceed $459,250 to STH Contract:
FY2021-077 and approved Amendment No. 3 with OTS in the amount of $562,614, for a total amount not-to-exceed $1,346,105 to STH Contract: FY2021-048; and I. On August 9, 2022, City Council approved Amendment No. 3 with OTS in the amount of $270,750, for a total amount not-to-exceed $730,000 to STH Contract:
FY2021-077 and approved Amendment No. 4 with OTS in the amount of $807,250, for a total amount not-to-exceed $2,153,355 to STH Contract: FY2021-048; and J. The amendments to both agreements has allowed Operational Technical Services to continue to provide temporary Wastewater and Water Treatment Operators to the City; and
K. While the City is recruiting for permanent Water and Wastewater Treatment Plant operators, the City needs assistance in the interim basis for both plants; and L. Due to unforeseen emergency circumstances and staffing shortages, significant staffing costs have been incurred primarily in Water Treatment Plant operations; and M. The City and consultant desire to amend STH Contract: FY2021-077 with Operational Technical Services for temporary Wastewater Treatment Operators in the amount of $220,200 for a total amount not-to-exceed $950,200; and N. The City and consultant desire to amend STH Contract: FY2021- 048 with Operational Technical Services for temporary Water Treatment Operators in the amount of $490,650 for a total amount not-to-exceed $2,644,005; and
O. It is estimated both amendments will allow OTS to remain at both plants until the positions are filled or June 30, 2023, whichever is first.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorize the City Manager to execute Amendment No. 4 to STH Contract: FY2021- 077 with Operational Technical Services for temporary Wastewater Treatment Operators in the amount of $220,200 for a total amount not-to-exceed $950,200; and
2. Authorize a Wastewater Fund budget increase of $220,200 to 571-5029-2020; and
3. Authorize use of Wastewater Fund Balance in the amount of $220,200; and
4. Authorize the City Manager to execute Amendment No. 5 to STH Contract: FY2021- 048 with Operational Technical Services for temporary Water Treatment Operators in the amount of $490,650 for a total amount not-to-exceed $2,644,005; and
5. Authorize a Water Fund budget increase of $490,650 to 561-5034-2020; and
6. Authorize use of Water Operations Fund balance of $490,650.
Agenda Item #9.2.
Approved at a Regular Meeting of the St. Helena City Council on April 25, 2023, by the following vote:
Mayor Paul Dohring: __________
Vice Mayor Eric Hall: __________
Councilmember Anna Chouteau: __________
Councilmember Lester Hardy: __________
Councilmember Billy Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.2.
AMENDMENT NO. 4
TO PROFESSIONAL SERVICES AGREEMENT WITH OPERATIONAL TECHNICAL SERVICES; STH CONTRACT NO: 2021-077 FOR TEMPORARY WASTEWATER TREATMENT OPERATORS WITH SWRCB CERTIFICATION FOR AN ADDITIONAL $220,200 FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $950,200.
This Fourth Amendment to Professional Services Agreement STH Contract: 2021-077 dated April 27, 2021 ("Agreement") is made as of this day of , 2023, by and between the City of St. Helena, a municipal corporation ("City"), and Operational Technical Services ("Consultant").
RECITALS
A. On April 27, 2021, the City and Consultant entered into the Agreement for Consultant to provide professional services in connection with the project described as Temporary Wastewater Treatment Chief Plant Operator with SWRCB Wastewater Treatment Grade 4 Certification or higher; and
B. On January 25, 2022, City Council approved Amendment No. 1 with OTS in the amount of $100,293 for a total amount not-to-exceed $200,913 to continue providing a temporary CPO and a temporary Plant Operator with the corresponding SWRC$B certifications until a time when the positions are filled; and
C. On February 22, 2022, City Council approved Amendment No. 2 with OTS in the amount of $258,337, for a total amount not-to-exceed $459,250 to continue providing a temporary CPO and a temporary Plant Operator with the corresponding SWRCB certifications until the positions have been filled, or June 30, 2022, whichever comes first; and D. On August 9, 2022, City Council approved Amendment No. 3 with OTS in the amount of $270,750, for a total amount not-to-exceed $730,000 to continue providing a temporary CPO and a temporary Plant Operator with the corresponding SWRCB certifications until the positions have been filled, or December 31, 2022, whichever comes first; and E. The Wastewater Treatment Plant continues to face operational challenges in which OTS has fulfilled their professional obligation to meet State of California wastewater regulations; and F. While the City is recruiting for permanent Wastewater Treatment Plant operators, the City continues to need assistance in the interim basis until a time when the vacant positions are filled; and
G. The additional funding is necessary to allow Operational Technical Services to continue to provide temporary Wastewater Treatment Operators to the City through June 30, 2023, or until the vacant positions are filled, whichever comes first; and H. The City of St. Helena and Operational Technical Services now desire to amend the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:
Agenda Item #9.2.
1. Section 4.A Compensation and Method of Payment, is amended to read as follows:
“Total compensation shall not exceed $950,220…”
All other terms of the Agreement shall remain in full force and effect.
Entered as of the day and year first above stated.
CONSULTANT:
Signatures of Authorized Persons:
By:
Print Name:
Title:
CITY OF ST. HELENA
a Municipal Corporation
By:
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
Ethan Walsh, City Attorney
ATTEST:
City Clerk
Agenda Item #9.2.
AMENDMENT NO. 5
TO PROFESSIONAL SERVICES AGREEMENT WITH OPERATIONAL TECHNICAL SERVICES; STH CONTRACT NO: 2021-048 FOR TEMPORARY WATER TREATMENT OPERATORS WITH SWRCB CERTIFICATION FOR AN ADDITIONAL $490,650 FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $2,644,005
This Fifth Amendment to Professional Services Agreement STH Contract: 2021-048 dated January 26, 2021 ("Agreement") is made as of this day of , 2022 by and between the City of St. Helena, a municipal corporation ("City"), and Operational Technical Services ("Consultant").
RECITALS
A. On January 26, 2021, the City and Consultant entered into the Agreement for Consultant to provide professional services in connection with the project described as Temporary Water Treatment Operators with SWRCB Certification; and
B. On March 23, 2021, City Council approved Amendment No. 1 in the amount of $409,929.58 to STH Contract: FY2021-048 to allow Operational Technical Services to continue to provide temporary Water Treatment Operators to the City; and
C. Since the approval of Amendment No. 1 on March 23, 2021, the City has incurred significant staffing costs due to unforeseen emergencies, required repair work due to again equipment, and a continued need for interim staffing which exceeded the current contract limit; and D. On January 25, 2022, City Council approved Amendment No. 2 in the amount of $348,561 to STH Contract: FY2021-048 for a total not-to-exceed amount of $783,491 to bring the contract within its contract limits; and
E. On February 22, 2022, City Council approved Amendment No. 3 with OTS in the amount of $562,614, for a total amount not-to-exceed $1,346,105 to continue providing a temporary CPO and temporary Plant Operators with the corresponding SWRCB certifications for the Water Treatment Plant until the positions have been filled, or June 30, 2022, whichever comes first; and
F. On August 9, 2022, City Council approved Amendment No. 4 with OTS in the amount of $807,250 for a total amount not-to-exceed $2,153,355 to continue providing a temporary CPO and temporary Plant Operators with the corresponding SWRCB certifications for the Water Treatment Plant until the positions have been filled, or December 31, 2022, whichever comes first; and
G. The Water Treatment Plant continues to face operational challenges in which OTS has fulfilled their professional obligation to meet State of California potable water regulations; and H. The State requires the City to have shift operators with a T3 license at the Water Treatment Plant. Operators with a T1 or T2 license can still work at the Water Treatment Plant but they can not be the lone operator; and
I. While the City is recruiting for a permanent Chief Plant Operator, the City continues to need assistance in the interim basis until a time when the vacant positions are filled; and J. Additional funding is necessary to allow Operational Technical Services to continue to provide a temporary CPO and a temporary Plant Operator with a T3 license Operators to the City Agenda Item #9.2.
through June 30, 2023, or until the vacant positions are filled, whichever comes first; and K. The City of St. Helena and Operational Technical Services now desire to amend the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:
1. Section 4.A Compensation and Method of Payment, is amended to read as follows:
“Total compensation shall not exceed $2,644,005…”
All other terms of the Agreement shall remain in full force and effect.
Entered as of the day and year first above stated.
CONSULTANT:
Signatures of Authorized Persons:
By:
Print Name:
Title:
CITY OF ST. HELENA
a Municipal Corporation
By:
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
Ethan Walsh, City Attorney
ATTEST:
City Clerk
Agenda Item #9.2.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed adoption of a Resolution approving the plans for the R23-79 Pavement Restoration Project, and authorizing advertisement for bids.
CEQA
Determination:
Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Mario Traverso, Public Works Assistant Engineer Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager
BACKGROUND
The City of St. Helena is responsible for the maintenance and restoration of public streets within the City limits. On June 14, 2022, City Council adopted the Capital Improvement Program (CIP) which includes an annual pavement restoration project defined according to the City's approved Five Year Pavement Management Plan.
Project R23-79 represents year three of the current five year plan. Preliminary design, specifications and estimate have been prepared by Public Works engineering staff. Staff request City Council to review and approve the proposed scope and plans for the project and authorize the project for bidding.
DISCUSSION
This project is the City's annual pavement restoration and maintenance project.
Specifically, this project includes new pavement, maintenance treatment, ADA improvements, re-striping, drainage improvements and new active transportation components. These improvements do not expand or increase the existing street capacities. The intent of the project is to implement the improvements of year three as defined by the Five Year Pavement Management Plan within the City of St. Helena and improve on pedestrian and planned active transportation facilities when feasible.
Agenda Item #9.3.
The R23-79 Pavement Restoration project includes the following street segments and pavement restoration treatment types:
Street Segment Pavement Treatment Type
Andrea Avenue 2" Overlay / Pavement Fabric
Allyn Avenue 2" Overlay / Pavement Fabric
Dowdell Lane 2" Overlay / Pavement Fabric
Silverado Trail - City Limits 2" Overlay / 1" Leveling Course / Pavement Fabric
Adams Street Microsurface Type II
Pope Street Bridge 2" Overlay / Pavement Fabric
Grayson Avenue Cold Foam In Place Recycled Treatment
The R19-05 Grayson and South Crane Rehabilitation project is a current CIP project which has been in development with BKF Engineers since 2019. The design for the Grayson Avenue portion of R19-05 is complete and has been included in project R23- 79 as a substitution for South Crane per year three of the Five Year Pavement Management Plan. The design for South Crane is not complete. Grayson Avenue has been recently included in the Five Year Pavement Management Plan and is eligible for Measure T expenditure.
The Adams Street Microsurface Type II item will be bid separately, or included as an additional work request to the City's current Microsurfacing contract with Argonaut Constructors.
The 2018 State of California Department of Transportation; Standard Plans and Specifications serve as the projects technical specifications.
The design has been reviewed by the Director of Public Works/City Engineer. Per the City of St. Helena Municipal Code Section 3.04.210(c), the construction costs are expected to be above $200,000 and will require City Council approval and adopting of the plans and specifications prior to advertisement.
Upon approval of the resolution approving plans and specifications and authorizing advertisement for bids, the City is prepared to advertise the bid package. The bid award would be scheduled for City Council approval in June. The commencement of work would be anticipated to begin during the summer of 2023.
During the course of construction, the City will make the determination to expand the scope of work for the Pavement Restoration project to include other immediate needs.
The R23-79 Pavement Restoration project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA guidelines section 15301, Existing Agenda Item #9.3.
Facilities Class I which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use.
The R23-79 Pavement Restoration Project Plans will be available for review at the Public Works Department at 1088 College Avenue and at the City of St. Helena website.
FISCAL IMPACT
The annual Pavement Restoration Project, CIP Project No. R23-79 is included in the June 2022 adopted Five-Year Pavement Management Program (Attachment 2). A summary of anticipated expenditures are presented below.
R23-79 Pavement Restoration
FY 22/23 Budget Estimate
Survey, Design, Engineering $126,000 Completed By City Staff Estimated Construction Costs $840,000 $1,105,821
Construction Management &
Inspection $126,000 Self Perform By City Staff
Contingency $84,000 $165,873
Estimated Total Project Cost $1,176,000 $1,271,694
City funds budgeted for this project include Measure T and Measure T Maintenance of Effort.
A budget increase and adjustment will be requested at the contract award. The increase request is currently estimated to exceed $100,000. Sufficient Measure T funds are available. Current projected revenue of Measure T for FY23/24 is $1,500,000 with a current fund balance of $3,900,000.
RECOMMENDED ACTION
Staff recommends City Council adopt the attached Resolution.
ATTACHMENTS
5 Year Pavement Management Plan - Year 3
R23-79 Pavement Restoration - Estimate
R23-79 Pavement Restoration - Plans
Resolution
Agenda Item #9.3.
ity of St Helena
(City Recommended)
j AC OverlayT Microsurfacing
Reconstruct
LENA
Structure (AC)
Agenda Item #9.3.
Bid Schedule Bid Schedule
DESCRIPTION UNIT QUANTITY
UNIT
COST, $ ITEM TOTAL, $ DESCRIPTION UNIT QUANTITY
UNIT
COST, $ ITEM TOTAL, $
1 Mobilization LS 1 $50,000 $80,000.00 1 Mobilization LS 1 $50,000 2 Traffic Control LS 1 $30,000 $150,000.00 2 Traffic Control LS 1 $30,000 3 SWPP LS 1 $8,500 $8,500.00 3 SWPP LS 1 $8,500
4 Adjust Existing Manholes to Grade EA 9 $1,500 $13,500.00 4 Adjust Existing Manholes to Grade EA 3 $1,500 $4,500.00 5 Adjust Existing G5 / Valve Box to Grade EA 21 $800 $16,800.00 5 Adjust Existing G5 / Valve Box to Grade EA 15 $800 $12,000.00 6 Adjust Existing Survey Monument to Grade EA 1 $800 $800.00 6 Adjust Existing Survey Monument to Grade EA 1 $800 $800.00 7 Adjust Utility Box to Grade EA 4 $1,500 $6,000.00 7 Adjust Utility Box to Grade EA $1,500 $0.00 8 Adjust Water Meter Box to Grade EA 1 $7,500 $7,500.00 8 Adjust Water Meter Box to Grade EA $7,500 $0.00 9 Curb Ramp - Modified Case C EA 6 $7,500 $45,000.00 9 Curb Ramp - Modified Case C EA 6 $7,500 $45,000.00 10 Grayson Ave Bulb Out EA 2 $12,000 $24,000.00 10 Grayson Ave Bulb Out EA $12,000 $0.00 11 Minor Concrete - Bus Pad SF 1,100 $45 $49,500.00 11 Minor Concrete - Bus Pad SF $45 $0.00 12 Minor Concrete - Sidewalk LF $25 $0.00 12 Minor Concrete - Sidewalk SF 1,500 $25 $37,500.00 13 Edge Grinding - 5' LF 2,208 $5 $11,040.00 13 Edge Grinding - 5' LF $5 $0.00 14 Full Width Grind - 2" SF $1 $0.00 14 Full Width Grind - 2" SY 10,000 $10 $100,000.00 15 Pavement Reinforcement Fabric SY $4 $0.00 15 Pavement Reinforcement Fabric SY 10,000 $3 $27,000.00 16 HMA Overlay TON $155 $0.00 16 HMA Overlay TON 1,200 $155 $186,000.00 17 4.5" HMA Overlay - Grayson Ave TON 945 $165 $155,925.00 17 4.5" HMA Overlay - Grayson Ave TON $165 $0.00 18 4.5" Cold Plane SF 33,598 $1 $33,598.00 18 4.5" Cold Plane SF $1 $0.00 19 Cold Foam In Place Recycled Treatment SY 6,800 $10 $68,000.00 19 Cold Foam In Place Recycled Treatment SY $10 $0.00 20 Trench Repair LF 2,000 $0.00 20 Trench Repair LF $0.00 21 Thermoplastic Markings SF 820 $5.00 $4,100.00 21 Thermoplastic Markings SF 1,100 $5.00 $5,500.00 22 Detail 21 LF 2,600 $2.00 $5,200.00 22 Detail 21 LF $2.00 $0.00 23 Detail 22 LF $0.00 23 Detail 22 LF 239 $0.00
24 Detail 27B LF 2,000 $1 $2,500.00 24 Detail 27B LF $1 $0.00 25 Detail 38A LF $0.00 25 Detail 38A LF 77 $0.00
26 Detail 39 LF 1,550 $0.00 26 Detail 39 LF 238 $0.00
27 Detail 39A LF $0.00 27 Detail 39A LF 135 $0.00
28 Accessible Parking Striping LS 1 $500 $500.00 28 Accessible Parking Striping LS $0.00 29 Parking T EA 72 $5 $360.00 29 Parking T EA $5 $0.00
30 Curb Paint LF 120 $1 $150.00 30 Curb Paint LF $1 $0.00 31 Raised Pavement Marker, Blue Reflective EA 4 $12 $48.00 31 Raised Pavement Marker, Blue Reflective EA $12 $0.00 32 Pressure Test Existing RW Pipe LS 1 $4,500 $4,500.00 32 Pressure Test Existing RW Pipe LS $4,500 $0.00 $687,521.00 $418,300.00
$1,105,821.00
$165,873.15
$1,271,694.15
TOTAL TOTAL
BID ITEM TOTAL
CONTINGENCY
TOTAL
Greyson Avenue Addition
Engineers Estimate
R23-79 Pavement Restoration Year 3
Bid Opening: TBD Bid Opening: TBD Engineers Estimate
Agenda Item #9.3.
℄ City of St. Helena, California Pavement Restoration Project Year 3 City Project No. R23-79 Grayson Avenue Rehabilitation Project City Project R19-05 L O C A T I O N M A P SCALE: N.T.S. DESIGNED BY: Mario Traverso Assistant Engineer MAYORPaul Dorhing VICE MAYOR Eric Hall COUNCIL MEMBERS Lester Hardy Anna Chouteau Billy Summers CITY MANAGER Anil Comelo DIRECTOR OF PUBLIC WORKS Joseph Leach P.E. APPROVED BY: Joseph Leach P.E. C54308 Public Works Director - City Engineer
POPE STREET
HWY 29 SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 PROJECT SITES
□ ALL PROJECT PLANS HAVE BEEN PREPARED AND REVIEWED TO COMPLY WITH CURRENT AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS AND/OR THE CALIFORNIA BUILDING STANDARDS CODE (CBSC). □ THESE PROJECT PLANS CONTAIN ELEMENT(S) THAT ARE NOT "TECHNICALLY FEASIBLE" AND/OR CAN'T MEET THE APPLICABLE CBSC BECAUSE IT WOULD CREATE AN "UNREASONABLE HARDSHIP." PLEASE SEE THE WRITTEN ANALYSIS SUPPORTING THIS DETERMINATION FILED UNDER THE PROJECT FILE. DESIGNED BY __________________________________________________________ SIGNATURE DATE 1G1
COVER SHEET
MT MT
JL
MADRONA AVE
GRAYSON AVE
SPRING STREET
DOWDELL LANE
Agenda Item #9.3.
8" W 6" SS 12" SD AIR RELIEF VALVE BLOWOFF FIRE HYDRANT VALVE ZONE VALVE REDUCER CLEAN OUT MANHOLE WATER METER CATCH BASIN CATCH BASIN W/ GALLERY INLET END CAP UTILITY POLE UTILITY BOX MONUMENT ADDRESS SEWER MAIN AND LATERAL SEWER LATERAL TAP ACTIVE SEWER LATERAL TAP CAPPED WATER MAIN STORM DRAIN ELECTRIC CABLE GAS MAIN TELEPHONE CABLE TV CABLE STREET LIGHT AND CABLE CONSTRUCTION SIGN RIGHT OF WAY LINE TO BE ABANDONED TO BE REMOVED BORE LOCATION SYMBOLS PROPOSED EXISTINGB1 6" SS 6" SS 6" SS 12" SD EGTEL TVSL R/W 8" W ABBREVIATIONS AB AGGREGATE BASE ABND ABANDONED AC ASPHALTIC CONCRETE ACP ASBESTOS CEMENT PIPE CDF CONTROL DENSITY FILL CI CAST IRON CIPP CURED IN PLACE PIPE CL CENTERLINE CMP CORRUGATED METAL PIPE CO CLEAN OUT CR CURB RETURN DIP DUCTILE IRON PIPE EG EXISTING GRADE EL ELEVATION ELEC ELECTRIC EP EDGE OF PAVEMENT EX EXISTING FC FACE OF CURB FDC FIRE DEPT CONNECTION FG FINISH GRADE FH FIRE HYDRANT FL FLOW LINE FO FIBER OPTIC CABLE G GAS HDPE HIGH DENSITY POLYETHYLENE INV INVERT IRR IRRIGATION JT JOINT TRENCH LG LIP OF GUTTER MH MANHOLE MON MONUMENT PCC PORTLAND CEMENT CONCRETE PL PLASTIC PVC POLYVINYL CHLORIDE RC RELATIVE COMPACTION RCP REINFORCED CONCRETE PIPE SS SANITARY SEWER SQFT SQUARE FEET STA STATION STL STEEL SD STORM DRAIN SL STREET LIGHT TEL TELEPHONE TC TOP OF CURB TP TOP OF PIPE TV TV CABLE TYP TYPICAL UTILP UTILITY POLE VCP VITRIFIED CLAY PIPE W WATER WS WATER SERVICE SECTION NUMBERING DETAIL NUMBERING DWG. WHERE DETAIL IS TAKEN: DWG. WHERE DETAIL APPEARS: DETAIL IF DETAIL APPEARS ON THE SAME DWG. IT IS TAKEN FROM: MATCH LINE STATION POINT CONTINUATION SHEET SECTION LABEL IF SECTION APPEARS ON THE SAME DWG. IT IS TAKEN FROM: DWG. WHERE SECTION IS TAKEN: SECTION LETTER SHEET ON WHICH SECTION APPEARS DWG. WHERE SECTION APPEARS: SECTION SECTION LETTER SHEET ON WHICH SECTION APPEARS SECTION CUT LINE SHOWING DIRECTION OF VIEW DETAIL SECTION REDORD DRAWING REFERENCE PROJECT RESOURCE DATA (FOR CITY USE) SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 DETAIL NUMBER SHEET ON WHICH DETAIL APPEARS 2G2
SHEET NAME
XX
XX
XXX
Agenda Item #9.3.
℄ GENERAL NOTES 1. CONTRACTOR SHALL FIELD VERIFY THE HORIZONTAL AND VERTICAL LOCATION OF ALL EXISTING UTILITIES BY POT-HOLING OR OTHER DIRECT INSPECTION METHOD PRIOR TO COMMENCING WORK. 2. THE CONTRACTOR SHALL REPLACE THE SEWER MAIN AND LATERALS PRIOR TO INSTALLATION OF THE NEW WATER MAIN. 3. UNDERGROUND UTILITIES MAY NOT BE SHOWN ON THE PLANS AND MUST BE LOCATED BY THE CONTRACTOR PRIOR START OF PROPOSED WORK. 4. ALL FRAMES AND COVERS MUST BE ADJUSTED TO FINISH GRADE WITHIN 2 DAYS AFTER FINAL PAVING. 5. THE CONTRACTOR SHALL NOTE ALL APPROVED FIELD CHANGES AND OTHER OCCURRENCES AND SUBMIT A FULL SIZE COMPLETE CONSTRUCTION "RECORD DRAWING" SET NOTED AND DATED ON THE DRAWINGS TO THE PROJECT ENGINEER PRIOR TO ACCEPTANCE OF THE WORK. 6. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ENSURE ALL MATERIAL AND WORKMANSHIP FULLY CONFORMS TO THE SPECIFICATIONS, STANDARDS AND ORDINANCES OF THE CITY OF PETALUMA. 7. ALL EROSION AND SEDIMENT CONTROL MATERIALS AND METHODS SHALL COMPLY WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, SAN FRANCISCO BAY REGION, EROSION AND SEDIMENT CONTROL MANUAL.. 8. THE CONTRACTOR SHALL CONTACT UNDERGROUND SERVICE ALERT (USA) AND VERIFY UTILITY MARKINGS PRIOR TO ANY EXCAVATION. 1-800-227-2600 SURVEY CONTROL DATA 1. THESE PLANS WERE PREPARED USING COMPUTER ASSISTED, AERIAL PHOTOGRAMETRIC MAPPING. THE MERIDIAN AND GRID IS BASED ON THE CALIFORNIA COORDINATE SYSTEM ZONE II, NAD 1983. 2. VERTICAL DATUM: NAVD 1988.
HIGHWAY 29 SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308
3G3
GENERAL NOTES
MT MT
JL
POPE STREET
SPRING STREET
SILVERADO TRAIL
GRAYSON AVE
S CRANE AVE
DOWDELL LANE
Agenda Item #9.3.
OAK AVE
KEARNEY ST ANDREA AVE SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 C1
ANDREA AVE
mt MT
JL 4 SHEET NOTES 1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED. CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS. 2. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC ANDREA AVENUE SCALE: 1" = 40' 2" GRIND; 2" AC OVERLAY WITH FABRIC STRIPING AND PAVEMENT MARKINGS TO BE REPLACED. REMOVE CURB RAMP, REPLACE WITH ADA COMPLIANT MODIFIED CASE C PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES. EXISTING UTILITY FACILITY TO BE LOWERED AND ADJUSTED TO GRADE ---- QUANTITY ESTIMATE AC TON 225 GRIND SY 1965 FABRIC SY 1965 RAMPS EA 4 CONCRETE SF 1073 STRIPING SF 792 ADJUST COVER - WATER VALVE EA 1 ADJUST COVER - MANHOLE EA 0 ADJUST MONUMENT EA 0 ADJUST COVER - GAS VALVE EA 1 Agenda Item #9.3.
ALLYN AVE
SPRING ST
TAINTER ST SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 C2
ALLYN AVE
MT MT
JL 5 ALLYN AVENUE SCALE: 1" = 40' SHEET NOTES 1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED. CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS. 2. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC 2" GRIND, 2" AC OVERLAY WITH FABRIC STRIPING AND PAVEMENT MARKINGS TO BE REPLACED. REMOVE CURB RAMP, REPLACE WITH ADA COMPLIANT MODIFIED CASE C PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES. EXISTING UTILITY FACILITY TO BE LOWERED AND ADJUSTED TO GRADE ---- QUANTITY ESTIMATE AC TON 258 GRIND SY 2260 FABRIC SY 2260 RAMPS EA CONCRETE SF STRIPING SF 44 ADJUST COVER - WATER VALVE EA 3 ADJUST COVER - MANHOLE EA 1 ADJUST MONUMENT EA ADJUST COVER - GAS VALVE EA 1 Agenda Item #9.3.
DOWDELL LN
ST
LA FATA
ST
LA FATA DOWDELL LN SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 C3
DOWDELL AVE
MT MT
JL 6 DOWDELL LANE SCALE: 1" = 40' DOWDELL LANE SCALE: 1" = 40' QUANTITY ESTIMATE AC TON 321 GRIND SY 2810 FABRIC SY 2810 RAMPS EA 2 CONCRETE SF 410 STRIPING SF 25 ADJUST COVER - WATER VALVE EA 9 ADJUST COVER - MANHOLE EA 2 ADJUST MONUMENT EA 1 ADJUST COVER - GAS VALVE EA 0 SHEET NOTES 1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED. CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS. 2. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC 2" GRIND, 2" AC OVERLAY WITH FABRIC STRIPING AND PAVEMENT MARKINGS TO BE REPLACED. REMOVE CURB RAMP, REPLACE WITH ADA COMPLIANT MODIFIED CASE C PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES. EXISTING UTILITY FACILITY TO BE LOWERED AND ADJUSTED TO GRADE MONUMENT Agenda Item #9.3.
SILVERADO TRAIL
SILVERADO TRAIL
OLD HOWELL
MTN RD
POPE ST BRIDGE SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 C4
SILVERADO TRAIL
MT MT
JL 7 SILVERADO TRAIL INTERSECTION SCALE: 1" = 40' QUANTITY ESTIMATE AC TON 533 GRIND SY 3302 FABRIC SY 3302 DETAIL 22 LF 189 DETAIL 38A / 8" LF 264 DETAIL 39 LF 338 DETAIL 39A LF 135 THERMOPLASTIC SF 234 Detail 34 LF 200 SHEET NOTES 1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED. CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS. 2. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC 2" GRIND, 2" AC OVERLAY WITH FABRIC STRIPING AND PAVEMENT MARKINGS TO BE REPLACED (TYPICAL). REMOVE CURB RAMP, REPLACE WITH ADA COMPLIANT MODIFIED CASE C PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES. EXISTING UTILITY FACILITY TO BE LOWERED AND ADJUSTED TO GRADE MONUMENT 2" GRIND, 1" LEVELING COURSE, 2" OVERLAY WITH FABRIC
MATCH LINE
SEE SHEET C5
Agenda Item #9.3.
SILVERADO TRAIL SILVERADO TRAIL
SILVERADO TRAIL SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 C5
SILVERADO TRAIL
MT MT
JL 8 SILVERADO TRAIL TO CITY LIMITS SCALE: 1" = 40' QUANTITY ESTIMATE AC TON 850 GRIND SY 5040 FABRIC SY 5040 DETAIL 39 LF 2340 DETAIL 22 LF 1171 DETAIL 39 LF DETAIL 39A LF THERMOPLASTIC SF 4" WHITE LINE LF SHEET NOTES 1. ALL LINEWORK SHOWN ON PLANS ARE APPROXIMATED. LINEWORK IS BASED ON FIELD ESTIMATES AND AERIAL PHOTO. NO TOPOGRAPHIC SURVEY WAS PERFORMED. CONTRACTOR TO FIELD VERIFY EXACT MEASUREMENTS IN THE FIELD AND UTILIZE MEASUREMENTS FOR FIELD OF WORK MEETING CONTRACT REQUIREMENTS. 2. ALL STRIPING AND MARKINGS SHALL BE THERMOPLASTIC 2" GRIND, 1" LEVELING COURSE, 2" AC OVERLAY WITH FABRIC STRIPING AND PAVEMENT MARKINGS TO BE REPLACED (TYPICAL). REMOVE CURB RAMP, REPLACE WITH ADA COMPLIANT MODIFIED CASE C PROTECT ALL DRAINAGE INLETS AND CATCH BASINS WITH TEMPORARY CONSTRUCTION SITE BMP MEASURES. EXISTING UTILITY FACILITY TO BE LOWERED AND ADJUSTED TO GRADE MONUMENT SILVERADO TRAIL TO CITY LIMITS SCALE: 1" = 40'
MATCH LINE
SEE SHEET C4
Agenda Item #9.3.
℄
℄ 2" OVERLAY DETAIL SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R23-79 JANUARY - 2023 O F 27
PAVEMENT RESTORATION PROJECT - YEAR 3
R GE ISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIA
JOSEPH M LEACH
C I V I L NO. 54308 D1
PAVEMENT SECTION
MT MT
JL 9 2" OVERLAY WITH LEVELING COURSE DETAIL
Agenda Item #9.3.
GENERAL NOTES
THE DESIGN PROFESSIONAL WHO PREPARED THESE DRAWINGS IS NOT
RESPONSIBLE FOR THE MISUSE OF, OR UNAUTHORIZED CHANGES MADE TO THESE DRAWINGS. OBTAIN WRITTEN PERMISSION FROM THE DESIGN PROFESSIONAL WHO PREPARED THESE DRAWINGS PRIOR TO MAKING CHANGES.
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TO THE
ST HELENA CONSTRUCTION STANDARDS AND CONSTRUCTION SPECIFICATIONS AND CALTRANS STANDARD PLANS AND SPECIFICATION.
CONTRACTOR SHALL SECURE A TRENCH PERMIT FROM THE CALIFORNIA
DIVISION OF INDUSTRIAL SAFETY PRIOR TO EXCAVATION OF ANY TRENCH OVER 5-FEET IN DEPTH.
ALL TRENCH SPOILS SHALL BE REMOVED AS THEY ARE GENERATED OR DISPOSED OF ON SITE AS REQUIRED BY THE GRADING PERMIT.
EXCESS/UNSUITABLE MATERIAL DISPOSED OF OFFSITE SHALL BE AT A LOCATION APPROVED BY THE CITY OF ST HELENA. CONTAIN AND SECURELY
PROTECT STOCKPILED TRENCH BACKFILL AND WASTE MATERIAL FROM WIND AND RAIN AT ALL TIMES UNLESS ACTIVELY BEING USED. DO NOT BLOCK STORM WATER FLOWS.
THE CONSTRUCTION CONTRACTOR AGREES THAT IN ACCORDANCE WITH
GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE CONSTRUCTION
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF
CONSTRUCTION OF THE PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY. THIS REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE CONSTRUCTION
CONTRACTOR FURTHER AGREES TO HOLD HARMLESS, INDEMNIFY AND DEFEND
THE DESIGN PROFESSIONAL, THE OWNER AND THEIR CONSULTANTS, AND THE
CITY OF ST HELENA, AND EACH OF THEIR OFFICERS, EMPLOYEES, AND
AGENTS FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION
WITH THE PERFORMANCE OF WORK ON THIS PROJECT, EXCEPTING LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE DESIGN PROFESSIONAL.
THE LOCATIONS OF UNDERGROUND OBSTRUCTIONS SHOWN ON THESE DRAWINGS
ARE APPROXIMATE ONLY AND SHOULD NOT BE TAKEN AS FINAL OR ALL INCLUSIVE. THE CONTRACTOR IS CAUTIONED THAT THESE DRAWINGS MAY
NOT INCLUDE ALL EXISTING UTILITIES INCLUDING SEWERS AND STORM
DRAINS, AND THAT THE OWNER, THE CITY OF ST HELENA AND THE DESIGN
PROFESSIONAL ASSUME NO RESPONSIBILITY FOR OBSTRUCTIONS WHICH MAY BE ENCOUNTERED.
THE CONTRACTOR IS RESPONSIBLE FOR PRESERVATION AND/OR
PERPETUATION OF ALL EXISTING SURVEY MONUMENTS (CURB TAGS, IRON PIPES, CENTERLINE WELL DISKS, ETC). IF THE CONTRACTOR SUSPECTS
THAT WORK WILL BE CONDUCTED IN AN AREA WHICH MAY RESULT IN THE
DISTURBANCE OF SURVEY MONUMENTS, THE CONTRACTOR SHALL RETAIN THE
SERVICES OF A LICENSED PROFESSIONAL AUTHORIZED TO PRACTICE LAND
SURVEYING TO LOCATE SAID MONUMENTS PRIOR TO DISTURBANCE,
RE-ESTABLISH MONUMENTS WHICH HAVE BEEN DISTURBED AS A RESULT OF
CONSTRUCTION AND FILE THE APPROPRIATE DOCUMENTATION WITH THE COUNTY ONCE THE MONUMENTS ARE RESET. CONTRACTOR SHALL PROVIDE A MINIMUM OF TEN (10) WORKING DAYS NOTICE TO THE ENGINEER/SURVEYOR PRIOR TO DISTURBANCE OR REMOVAL OF EXISTING MONUMENTS. CONTRACTOR
SHALL PROVIDE THE CITY WITH A MONUMENT CERTIFICATION LETTER FROM
THE ENGINEER/SURVEYOR STATING THAT THE EXISTING MONUMENTS HAVE BEEN IDENTIFIED AND LOCATED PRIOR TO REMOVAL.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR REPAIRING DAMAGE OR
DETERIORATION OCCURRING TO EXISTING PUBLIC IMPROVEMENTS AS A
DIRECT RESULT OF CONSTRUCTION ACTIVITY (GRADING, ROAD
CONSTRUCTION, UTILITY INSTALLATION, ETC.). REPAIR MAY REQUIRE
PATCHING, SEALING OR OVERLAYING AFFECTED AREAS AS APPROPRIATE TO
RETURN THE ROADS TO AT LEAST AS GOOD A CONDITION AS THEY WERE PRIOR TO CONSTRUCTION. IF THE CONTRACTOR DOES NOT ACT IN A TIMELY
MANNER, THE CITY MAY, AT ITS DISCRETION PERFORM THE CORRECTION AND CHARGE THE CONTRACTOR FOR ALL COSTS AND OVERHEAD INCURRED.
IN THE EVENT THAT ANY REMAINS OF PREHISTORIC OR HISTORIC HUMAN
ACTIVITIES ARE ENCOUNTERED DURING PROJECT-RELATED ACTIVITIES,
WORK IN THE IMMEDIATE VICINITY OF THE FINDS SHALL HALT AND THE
CONTRACTOR SHALL IMMEDIATELY NOTIFY THE PROJECT SUPERINTENDENT AND THE CITY OF ST HELENA INSPECTOR. WORK SHALL NOT RESUME UNTIL
A QUALIFIED ARCHAEOLOGIST OR HISTORIC ARCHAEOLOGIST, AS
APPROPRIATE, APPROVED BY THE CITY OF ST HELENA, HAS EVALUATED THE
SITUATION AND MADE RECOMMENDATIONS FOR TREATMENT OF THE RESOURCE, AND WHOSE RECOMMENDATIONS ARE CARRIED OUT. IF HUMAN BURIAL
REMAINS ARE ENCOUNTERED, THE CONTRACTOR MUST ALSO CONTACT THE NAPA COUNTY CORONER.
RECORD DRAWINGS SHALL BE PROVIDED TO THE CITY UPON COMPLETION OF PROJECT AND PRIOR TO FINAL ACCEPTANCE.
ADA COMPLIANCE: CONSTRUCTION CONTRACTOR MUST COMPLY WITH THE
REQUIREMENTS OF THE AMERICAN WITH DISABILITIES ACT (ADA) WHILE WORKING IN THE PUBLIC RIGHT-OF-WAY. IF CONSTRUCTION CONTRACTOR'S
WORK IN THE PUBLIC RIGHT-OF-WAY WILL AFFECT PEDESTRIAN ACCESS,
THE CONSTRUCTION CONTRACTOR IS REQUIRED TO PROVIDE A PROPERLY SIGNED ACCESSIBLE ROUTE OF TRAVEL. THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. FAILURE
TO COMPLY WITH THE ADA CAN HAVE SERIOUS CONSEQUENCES FOR THE CONTRACTOR. SUCH FAILURE MAY RESULT IN LAWSUITS FOR REGULATORY
ACTIONS BY THE DEPARTMENT OF JUSTICE OR THE STATE ATTORNEY GENERAL.
GRADING NOTES
THE CONTRACTOR SHALL PROVIDE DUST CONTROL THROUGHOUT THE DURATION OF THE CONSTRUCTION PROJECT TO MINIMIZE AIRBORNE POLLUTANTS.
PERFORM GRADING IN ACCORDANCE WITH CHAPTER 18 AND APPENDIX J OF
THE CALIFORNIA BUILDING CODE (THE VERSION IN EFFECT AS ADOPTED BY
CITY ORDINANCE AT THE TIME OF PERMIT ISSUANCE), UNDER THE
OBSERVATION OF THE GEOTECHNICAL ENGINEER AND IN ACCORDANCE WITH
THE RECOMMENDATIONS OF THE GEOTECHNICAL STUDY REPORT, PREPARED BY RGH CONSULTANTS DATED FEBRUARY 23, 2021.
RGH CONSULTANTS DATED FEBRUARY 23, 2021.
EXISTING NON-COMPLYING FILLS AS IDENTIFIED IN THE PROJECT
GEOTECHNICAL REPORT SHALL BE REMOVED OR BROUGHT INTO COMPLIANCE WITH CHAPTER 18 AND APPENDIX J OF THE CALIFORNIA BUILDING CODE (THE VERSION IN EFFECT AS ADOPTED BY CITY ORDINANCE AT THE TIME
OF CONSTRUCTION), AND TO THE SATISFACTION OF THE GEOTECHNICAL ENGINEER.
EXCESS AND UNSUITABLE MATERIAL SHALL BE REMOVED FROM THE SITE TO AN AREA APPROVED BY THE CITY PUBLIC WORKS DEPARTMENT. APPROVALS MUST BE IN WRITING PRIOR TO REMOVAL OF MATERIAL.
DRAINAGE FROM UPSTREAM PROPERTIES SHALL NOT BE BLOCKED BY GRADING OR CONSTRUCTION OF IMPROVEMENTS.
HAZARDOUS MATERIAL SHALL BE REMOVED AND DISPOSED OF ACCORDING TO THE REQUIREMENTS OF THE CITY OF ST HELENA FIRE DEPARTMENT. THE
APPLICANT IS REQUIRED TO DEMONSTRATE COMPLIANCE WITH STATE AND
LOCAL CODES FOR REMOVAL OF ASBESTOS CONTAINING MATERIALS DURING DEMOLITION OF ANY STRUCTURES ON THE PROJECT SITE.
STRIPING AND SIGNAGE NOTES
UNLESS OTHERWISE SHOWN ON PLAN, THE CONTRACTOR SHALL RESTORE EXISTING STRIPING, SIGNAGE, CURB PAINT, ETC. THAT IS DAMAGED OR
REMOVED (AND DOES NOT CONFLICT WITH THE PROPOSED STRIPING &
SIGNAGE IMPROVEMENTS) AS A DIRECT RESULT OF CONSTRUCTION ACTIVITY
TO AT LEAST AS GOOD A CONDITION AS THEY WERE PRIOR TO
CONSTRUCTION.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR LAYOUT AND CAT TRACKING OF ALL PROPOSED STRIPING AND MARKING. CAT TRACKING SHALL BE DONE A MINIMUM OF 48-HOURS PRIOR TO PROPOSED STRIPING AND MARKING TO ALLOW THE CITY TIME FOR REVIEW AND APPROVAL.
SIGNING AND STRIPING ARE TO BE WORKED ON CONCURRENTLY.
EROSION AND SEDIMENT CONTROL NOTES
THE CONTRACTOR SHALL KEEP THE WORK SITE, STAGING AREAS AND OTHER
AREAS USED BY THE CONTRACTOR IN A NEAT AND CLEAN CONDITION, AND FREE FROM ANY ACCUMULATION OF TRASH. THE CONTRACTOR SHALL DISPOSE
OF ALL TRASH, RUBBISH AND WASTE MATERIALS OF ANY KIND GENERATED
BY THE CONTRACTOR, SUBCONTRACTOR OR ANY COMPANY HIRED BY THE CONTRACTOR ON A DAILY BASIS. THE CONTRACTOR SHALL ALSO KEEP HAUL
ROADS FREE FROM DIRT, RUBBISH, AND UNNECESSARY OBSTRUCTIONS RESULTING FROM SITE OPERATION. DISPOSAL OF ALL TRASH, RUBBISH AND
DEBRIS MATERIALS SHALL BE IN A COVERED WASTE RECEPTACLE OR HAULED
OFF SITE, IN ACCORDANCE WITH LOCAL CODES AND ORDINANCES GOVERNING
LOCATIONS AND METHODS OF DISPOSAL, AND IN CONFORMANCE WITH ALL APPLICABLE LAWS AND REGULATIONS. WASTE RECEPTACLES SHALL BE COVERED AT THE END OF EVERY DAY AND DURING RAIN EVENTS.
ENSURE THE CONTAINMENT OF SANITATION FACILITIES (E.G., PORTABLE
TOILETS) TO PREVENT DISCHARGES OF POLLUTANTS TO THE STORM WATER DRAINAGE SYSTEM, ROADS OR RECEIVING WATERS. SANITATION FACILITIES
MUST BE MAINTAINED PERIODICALLY BY A LICENSED SERVICE COMPANY TO KEEP THEM IN GOOD WORKING ORDER AND PREVENT OVERFLOWS. PORTABLE TOILETS ARE REQUIRED TO HAVE SECONDARY CONTAINMENT.
EQUIPMENT AND MATERIALS NECESSARY FOR CONTROL OF SPILLS SHALL BE AVAILABLE ON SITE AT ALL TIMES. SPILLS AND LEAKS SHALL BE STOPPED AND THE MATERIAL CLEANED UP IMMEDIATELY AND DISPOSED OF PROPERLY.
USE PROPER BEST MANAGEMENT PRACTICES (BMPS) TO PREVENT OIL,
GREASE, OR FUEL FROM LEAKING ON THE GROUND, INTO THE STORM DRAINS OR SURFACE WATERS.
CONTAIN CONCRETE WASHOUT AREAS AND SIMILAR AREAS THAT MAY CONTAIN
POLLUTANTS TO PREVENT DISCHARGE INTO THE UNDERLYING SOIL OR ONTO THE SURROUNDING AREAS.
ESTABLISH AND MAINTAIN EFFECTIVE SITE PERIMETER CONTROLS AND
STABILIZE ALL CONSTRUCTION ENTRANCES AND EXITS TO SUFFICIENTLY
CONTROL EROSION AND SEDIMENT DISCHARGES AND TRACKED MATERIALS FROM LEAVING THE SITE. AT A MINIMUM DAILY AND PRIOR TO ANY RAIN
EVENT, THE CONTRACTOR SHALL REMOVE ANY SEDIMENT OR OTHER
CONSTRUCTION ACTIVITY RELATED MATERIALS THAT ARE DEPOSITED ON THE ROADS (BY VACUUMING OR SWEEPING).
PLACE EQUIPMENT OR VEHICLES WHICH ARE BEING FUELED, MAINTAINED AND STORED, IN A DESIGNATED AREA FITTED WITH APPROPRIATE BMPS.
AT A MINIMUM, ALL BMPS SHALL BE INSPECTED EACH WORKING DAY AND BEFORE ALL RAIN EVENTS. BMPS THAT REQUIRE MAINTENANCE OR
REPLACEMENT TO FUNCTION PROPERLY SHALL BE COMPLETED BEFORE THE NEXT FORECASTED RAIN, OR WITHIN THE NEXT THREE (3) WORKING DAYS IF NO RAIN IS PREDICTED. MAINTENANCE INCLUDES REMOVAL OF ACCUMULATED SEDIMENT AND TRASH.
AT A MINIMUM, THE CONTRACTOR SHALL IMPLEMENT AND MAINTAIN ALL
APPLICABLE BMPS LISTED ON THESE DRAWINGS AND/OR THE STORM WATER POLLUTION PREVENTION PLAN.
± MORE OR LESS (CONFORM TO EG)
Δ DELTA
AB AGGREGATE BASE
AC ASPHALT CONCRETE
APN ASSESSOR'S PARCEL NUMBER
BC BEGIN CURVE
BCT BEGIN CURB TRANSITION
BFP BACKFLOW PREVENTER
BLDG BUILDING
BLRD BOLLARD
BM BENCHMARK
BO BLOWOFF
BSL BUILDING SETBACK LINE
CB CATCH BASIN
CC POINT OF COMPOUND CURVE
CL CENTERLINE
CL2 CLASS II
CO CLEAN OUT
CONC CONCRETE
CY CUBIC YARD
DDC DOUBLE DETECTOR CHECK
DI DROP INLET
DIA DIAMETER
DN DOCUMENT NUMBER
DW DRIVEWAY
DYL DOUBLE YELLOW LINE
E ELECTRIC
ECT END CURB TRANSITION
EG EXISTING GROUND
ELEV ELEVATION
EP EDGE OF PAVEMENT
ER EDGE OF ROAD
ESMT EASEMENT
EX EXISTING
FDC FIRE DEPARTMENT CONNECTION
FF FINISHED FLOOR
FG FINISHED GRADE
FH FIRE HYDRANT
FL SURFACE FLOWLINE
FT FOOT
G GAS
GB GRADE BREAK
GI GRATE INLET
GM GAS METER
HB HOSE BIB
HDRL HANDRAIL
HORZ HORIZONTAL
HT HEIGHT
INV BOTTOM INSIDE OF PIPE
IP IRON PIPE
IR IRRIGATION
L LENGTH
LP LIGHT POLE
MAX MAXIMUM
MB MAILBOX
MH MANHOLE
MIN MINIMUM
MON MONUMENT
NO NUMBER
NTS NOT TO SCALE
OH OVERHEAD UTILITY LINE
OR OFFICIAL RECORDS
PAD PAD GRADE
PCC PORTLAND CEMENT CONCRETE
PG&E PACIFIC GAS & ELECTRIC
PIV POST INDICATOR VALVE
PL PROPERTY LINE
PTC PROJECTED TOP OF CURB
PUE PUBLIC UTILITY EASEMENT
PVI POINT OF VERTICAL INTERSECTION
PVT PRIVATE
R RADIUS
RC RELATIVE COMPACTION
RSPR RIPRAP ROCK SLOPE PROTECTION
RTWL RETAINING WALL
R/W RIGHT OF WAY
RWL RAIN WATER LEADER
S= SLOPE
SD STORM DRAIN
SDCO STORM DRAIN CLEAN OUT
SDMH STORM DRAIN MANHOLE
SF SQUARE FEET
SL STREETLIGHT
SS SANITARY SEWER
SSCO SANITARY SEWER CLEAN OUT
SSMH SANITARY SEWER MANHOLE
STA STATION
STD STANDARD
TB TOP OF BOX
TC TOP FACE OF CURB
TEL TELECOMMUNICATION LINE
TF TRANSFORMER
TG TOP OF GRATE
TS TRAFFIC SIGNAL
TV TELEVISION
TW TOP OF WALL
TYP TYPICAL
UB UTILITY BOX
UP UTILITY POLE
UT UNDERGROUND UTILITY LINE
VC VERTICAL CURVE
VERT VERTICAL
VLT VAULT
W WATER
WL WHITE LINE
WM WATER METER
WS WATER SERVICE
YD YARD DRAIN
ABBREVIATIONS
SYMBOLS & LEGEND
EXISTING PROPOSED
IRON PIPE
CONTROL POINT
CENTERLINE MONUMENT
BLOW OFF
GATE VALVE
CHECK VALVE
BACKFLOW PREVENTION DEVICE
FIRE DEPARTMENT CONNECTION
FIRE HYDRANT
POST INDICATOR VALVE
REDUCER
RISER
LIGHT POLE
STREET SIGN
STREET LIGHT
UTILITY POLE
GUY ANCHOR
CATCH BASIN
DROP INLET
MANHOLE
CLEANOUT
TREE
TREE TO BE REMOVED
PROPERTY LINE
BUILDING SETBACK
EASEMENT
CENTERLINE
GRADE BREAK
FLOW LINE
FENCE
TREE PROTECTION FENCE
RETAINING WALL
FACE OF CURB
SANITARY SEWER
STORM DRAIN
WATER
OVERHEAD UTILITY LINE
UNDERGROUND UTILITY LINE
UNDERGROUND ELECTRIC LINE
UNDERGROUND GAS LINE
UNDERGROUND TELEPHONE LINE
ASPHALT
ASPHALT FULL DEPTH REPLACEMENT
COLD FOAMED IN PLACE RECYCLED
ASPHALT GRIND AND OVERLAY
ASPHALT CONFORM GRIND
ASPHALT DIG-OUT
ASPHALT PULVERIZATION AND REMOVAL
BIKE LANE
CONCRETE
VALLEY GUTTER
INVERT AT CLEANOUT
KEYNOTE
DETAIL IDENTIFICATION
SHEET WHERE DETAIL IS SHOWN
CROSS SECTION IDENTIFICATION
SHEET WHERE CROSS SECTION IS SHOWN
MAPPING NOTES
PRESERVE AND PERPETUATE EXISTING SURVEY MONUMENTATION WHICH WILL BE DISTURBED OR REMOVED TO FACILITATE THE PROPOSED IMPROVEMENTS.
IF WORK WILL BE CONDUCTED IN AN AREA WHICH RESULTS IN THE
DISTURBANCE OF MONUMENTATION, RETAIN THE SERVICES OF A LICENSED LAND SURVEYOR TO LOCATE SAID MONUMENTATION PRIOR TO DISTURBANCE.
ADDITIONALLY, RETAIN THE SERVICES OF A LICENSED LAND SURVEYOR TO
RE-ESTABLISH MONUMENTATION WHICH HAS BEEN DISTURBED AS A RESULT
OF PROJECT CONSTRUCTION AND TO FILE THE APPROPRIATE
DOCUMENTATION, PURSUANT TO BUSINESS AND PROFESSIONS CODE SECTION 8771, WITH THE NAPA COUNTY RECORDER ONCE CONSTRUCTION IS COMPLETE.
THE LOCATIONS OF EXISTING UNDERGROUND FACILITIES SHOWN ON THESE
DRAWINGS ARE APPROXIMATE AND ARE BASED ON OBSERVED TOPOGRAPHIC SURFACE FEATURES AND AVAILABLE INFORMATION. THE PROFESSIONAL
PREPARING THIS MAP ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF
THESE FACILITIES OR FOR THE INADVERTENT OMISSION OF RELATED INFORMATION.
TOPOGRAPHIC INFORMATION SHOWN HEREON WAS OBTAINED FROM A FIELD SURVEY CONDUCTED BY BKF ENGINEERS.
TREE DIAMETERS ARE MEASURED AT CHEST HEIGHT (48”). DRIPLINE
DIAMETERS AND TREE SPECIES ARE APPROXIMATE ONLY AND SHOULD BE VERIFIED BY A CERTIFIED ARBORIST.
MISCELLANEOUS BOUNDARY INFORMATION SHOWN HEREON WAS OBTAINED FROM RECORD INFORMATION.
BASIS OF BEARINGS: CALIFORNIA COORDINATE SYSTEM ZONE 2 (NAD 83 BY GPS OBSERVATION).
BENCHMARK: CALTRANS BRASS DISC ON TOP OF CURB OF BRIDGE OVER SULPHUR CREEK, 16' N. OF SE. CORNER OF W. PARAPET. BRIDGE #
21.16 @ M.P. 28.48. SET 10-27-89 (NOTES #788-B). ELEV: 240.512 (DATUM NAVD 88 BY GPS OBSERVATIONS)
FIELD SURVEY DATE: JUNE/JULY 2020
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE: MAY 2022 DESIGNED BY: BV DRAWN BY: KY CHECKED BY: BV PROJECT NO.
R19-05200 4th STREET SUITE 300 SANTA ROSA, CA 95401 (707) 583-8500 www.bkf.com REHABILITATION PROJECT 90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C1.6
Agenda Item #9.3.
GRAYSON AVE
MAIN ST (HWY 29)
GRAYSON AVE
GRADING AND PAVING PLAN KEYNOTES:
SAW CUT AND CLEANLY REMOVE EXISTING MATERIAL, OR REMOVE EXISTING
MATERIAL TO THE NEAREST CONTROL JOINT WHERE APPLICABLE, TO FACILITATE
THE PROPOSED IMPROVEMENTS AND DISPOSE OF UNUSED MATERIAL IN ACCORDANCE WITH LOCAL REGULATIONS.
STANDARD CURB & 24" GUTTER PER CITY OF ST. HELENA STANDARD DWG 310.
CONFORM TO EXISTING SURFACE ELEVATION IN A MANNER WHICH GENERATES A UNIFORM TRANSITION BETWEEN SURFACES AND DOES NOT IMPEDE DRAINAGE.
ADJUST EXISTING UTILITY BOX TO FINISHED GROUND SURFACE ELEVATION.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BDDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C2.1
Agenda Item #9.3.
GRAYSON AVE
GRAYSON AVE
GRADING AND PAVING PLAN KEYNOTES:
SAW CUT AND CLEANLY REMOVE EXISTING MATERIAL, OR REMOVE EXISTING
MATERIAL TO THE NEAREST CONTROL JOINT WHERE APPLICABLE, TO FACILITATE
THE PROPOSED IMPROVEMENTS AND DISPOSE OF UNUSED MATERIAL IN ACCORDANCE WITH LOCAL REGULATIONS. STANDARD CURB & 24" GUTTER PER CITY OF ST. HELENA STANDARD DWG 310.
CONFORM TO EXISTING SURFACE ELEVATION IN A MANNER WHICH GENERATES A UNIFORM TRANSITION BETWEEN SURFACES AND DOES NOT IMPEDE DRAINAGE.
ADJUST EXISTING UTILITY BOX TO FINISHED GROUND SURFACE ELEVATION.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BDDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE MATCHLINE - SEE SHEET C2.0
MATCHLINE - SEE SHEET C2.2
Agenda Item #9.3.
GRAYSON AVE
STANDARD CURB & 24" GUTTER PER CITY OF ST. HELENA STANDARD DWG 310. GRADING AND PAVING PLAN KEYNOTES:
CONFORM TO EXISTING SURFACE ELEVATION IN A MANNER WHICH GENERATES A UNIFORM TRANSITION BETWEEN SURFACES AND DOES NOT IMPEDE DRAINAGE.
ADJUST EXISTING UTILITY BOX TO FINISHED GROUND SURFACE ELEVATION.
RELOCATE EXISTING TRAFFIC SIGN MINIMUM 3' OUTSIDE NEW PAVEMENT.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BDDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS MATCHLINE - SEE SHEET C2.1
MATCHLINE - SEE SHEET C2.3
Agenda Item #9.3.
VALLEY VIEW STREET
S CRANE AVE
VALLEJO ST
GRAYSON AVE
S CRANE AVE
GRADING AND PAVING PLAN KEYNOTES:
SAW CUT AND CLEANLY REMOVE EXISTING MATERIAL, OR REMOVE EXISTING
MATERIAL TO THE NEAREST CONTROL JOINT WHERE APPLICABLE, TO FACILITATE
THE PROPOSED IMPROVEMENTS AND DISPOSE OF UNUSED MATERIAL IN ACCORDANCE WITH LOCAL REGULATIONS.
GRIND EXISTING ASPHALT CONCRETE AS REQUIRED TO PROVIDE AN ASPHALT CONCRETE OVERLAY HAVING A MINIMUM THICKNESS OF 2.5-INCHES TO THE LINES
AND ELEVATIONS SHOWN IN A MANNER WHICH GENERATES A UNIFORM TRANSITION BETWEEN SERVICES AND DOES NOT IMPEDE DRAINAGE. IF BASE MATERIAL IS ENCOUNTERED DURING GRINDING, RECOMPACT THE UPPER 3-INCHES TO A MINIMUM OF 95% RC.
STANDARD CURB & 24" GUTTER PER CITY OF ST. HELENA STANDARD DWG 310.
CONFORM TO EXISTING SURFACE ELEVATION IN A MANNER WHICH GENERATES A UNIFORM TRANSITION BETWEEN SURFACES AND DOES NOT IMPEDE DRAINAGE.
ADJUST EXISTING UTILITY BOX TO FINISHED GROUND SURFACE ELEVATION.
RELOCATE EXISTING TRAFFIC SIGN MINIMUM 3' OUTSIDE NEW PAVEMENT.
EXISTING STREET MONUMENT TO REMAIN. PROTECT IN PLACE.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BDDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C2.4
MATCHLINE - SEE SHEET C2.2
Agenda Item #9.3.
GRAYSON AVE
MAIN ST (HWY 29)
SLOW
SCHOOL
XING
XING
GRAYSON AVE
SCHOOL
SLOW
STRIPING AND SIGNAGE PLAN KEYNOTES:
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 6-INCH WIDE WHITE LANE LINE IN ACCORDANCE WITH DETAIL 39 OF CALTRANS 2018 STANDARD PLAN A20D.
CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC 'SHARED ROADWAY BICYCLE' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC 'INTERNATIONAL SYMBOL OF ACCESSIBILITY' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC 'SLOW' LEGEND IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24D.
THERMOPLASTIC 'SCHOOL' LEGEND IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24D.
THERMOPLASTIC 'XING' LEGEND IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24D.
PAINT CURB RED.
PAINT CURB BLUE.
PAINT CURB YELLOW.
OF CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC 6-INCH WIDE WHITE EDGE LINE IN ACCORDANCE WITH DETAIL 27B OF CALTRANS 2018 STANDARD PLAN A20B.
“NO PASSING ZONES - TWO DIRECTION” DOUBLE YELLOW STRIPING IN ACCORDANCE WITH DETAIL 21 OF CALTRANS 2018 STANDARD PLAN A20A.
THERMOPLASTIC YIELD LINE MARKINGS IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24E.
THERMOPLASTIC 'LADDER' STYLE CROSSWALK WITH 2-FOOT WIDE, 10-FOOT LONG SOLID YELLOW BARS IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24F.
BLUE RAISED PAVEMENT MARKER TO INDICATE LOCATION OF FIRE HYDRANT IN ACCORDANCE WITH SECTION 3B.11 OF THE 2014 CALIFORNIA MUTCD.
R1-6 WITH S4-3P YIELD TO PEDESTRIANS IN-STREET SIGN WITH FIXED BASE.
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C3.1
OF 28
SHEET
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
GRAYSON AVENUE AND SOUTH CRANE AVENUE
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
GRAYSON AVE
GRAYSON AVE
SCHOOL
SCHOOL
STRIPING AND SIGNAGE PLAN KEYNOTES:
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 6-INCH WIDE WHITE LANE LINE IN ACCORDANCE WITH DETAIL 39 OF CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC 6-INCH WIDE WHITE EDGE LINE IN ACCORDANCE WITH DETAIL 27B OF CALTRANS 2018 STANDARD PLAN A20B.
“NO PASSING ZONES - TWO DIRECTION” DOUBLE YELLOW STRIPING IN ACCORDANCE WITH DETAIL 21 OF CALTRANS 2018 STANDARD PLAN A20A.
CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC 'SHARED ROADWAY BICYCLE' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24C.
PLAN A24D.
THERMOPLASTIC WHITE BIKE LANE STRIPING IN ACCORDANCE WITH DETAIL 39 OF THE CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC GREEN STRIPING ACROSS WIDTH OF BIKE LANE.
THERMOPLASTIC 'SCHOOL' LEGEND IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24D.
PAINT CURB RED.
BLUE RAISED PAVEMENT MARKER TO INDICATE LOCATION OF FIRE HYDRANT IN ACCORDANCE WITH SECTION 3B.11 OF THE 2014 CALIFORNIA MUTCD.
R1-6 WITH S4-3P YIELD TO PEDESTRIANS IN-STREET SIGN WITH FIXED BASE.
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE MATCHLINE - SEE SHEET C3.0
MATCHLINE - SEE SHEET C3.2
OF 28
SHEET
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
GRAYSON AVENUE AND SOUTH CRANE AVENUE
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
GRAYSON AVE
STRIPING AND SIGNAGE PLAN KEYNOTES:
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 6-INCH WIDE WHITE LANE LINE IN ACCORDANCE WITH DETAIL 39 OF CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC 6-INCH WIDE WHITE EDGE LINE IN ACCORDANCE WITH DETAIL 27B OF CALTRANS 2018 STANDARD PLAN A20B.
“NO PASSING ZONES - TWO DIRECTION” DOUBLE YELLOW STRIPING IN ACCORDANCE WITH DETAIL 21 OF CALTRANS 2018 STANDARD PLAN A20A.
THERMOPLASTIC WHITE BIKE LANE STRIPING IN ACCORDANCE WITH DETAIL 39 OF THE CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC GREEN STRIPING ACROSS WIDTH OF BIKE LANE.
THERMOPLASTIC 'BIKE LANE SYMBOL WITH PERSON' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC "BIKE LINE ARROW' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24A.
MATCHLINE - SEE SHEET C3.1
MATCHLINE - SEE SHEET C3.3
OF 28
SHEET
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
GRAYSON AVENUE AND SOUTH CRANE AVENUE
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
STOP
STOP
GRAYSON
AVE
VALLEY VIEW STREET
S CRANE AVE
VALLEJO ST
S CRANE AVE
STRIPING AND SIGNAGE PLAN KEYNOTES:
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 'SHARED ROADWAY BICYCLE' MARKING IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24C.
THERMOPLASTIC 4-INCH WIDE SOLID WHITE STRIPING WHERE SHOWN ON PLAN.
THERMOPLASTIC 6-INCH WIDE WHITE LANE LINE IN ACCORDANCE WITH DETAIL 39 OF CALTRANS 2018 STANDARD PLAN A20D.
THERMOPLASTIC 6-INCH WIDE WHITE EDGE LINE IN ACCORDANCE WITH DETAIL 27B OF CALTRANS 2018 STANDARD PLAN A20B.
“NO PASSING ZONES - TWO DIRECTION” DOUBLE YELLOW STRIPING IN ACCORDANCE WITH DETAIL 21 OF CALTRANS 2018 STANDARD PLAN A20A.
THERMOPLASTIC 'LADDER' STYLE CROSSWALK WITH 2-FOOT WIDE, 10-FOOT LONG SOLID YELLOW BARS IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24F.
R1-1 STOP SIGN AND LIMIT SIGN IN ACCORDANCE WITH FIGURE 2B-1 AND SECTIONS 2B.05.02 AND 3B.16.06 OF THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES. THERMOPLASTIC 12-INCH WIDE WHITE LIMIT LINE IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24E.
THERMOPLASTIC 'STOP' LEGEND IN ACCORDANCE WITH CALTRANS 2018 STANDARD PLAN A24D.
THERMOPLASTIC GREEN STRIPING ACROSS WIDTH OF BIKE LANE.
THERMOPLASTIC GREEN STRIPING ACROSS WIDTH OF BIKE LANE.
PAINT CURB RED.
BLUE RAISED PAVEMENT MARKER TO INDICATE LOCATION OF FIRE HYDRANT IN ACCORDANCE WITH SECTION 3B.11 OF THE 2014 CALIFORNIA MUTCD.
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C3.4
SEE SHEET 3.2
MATCHLINE
OF 28
SHEET
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
GRAYSON AVENUE AND SOUTH CRANE AVENUE
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
GRAYSON AVE
MAIN ST (HWY 29)
GRAYSON AVE
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
C19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C4.1
Agenda Item #9.3.
GRAYSON AVE
GRAYSON AVE
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
C19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE MATCHLINE - SEE SHEET C4.0
MATCHLINE - SEE SHEET C4.2
Agenda Item #9.3.
GRAYSON AVE
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
C19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS MATCHLINE - SEE SHEET C4.1
MATCHLINE - SEE SHEET C4.3
Agenda Item #9.3.
VALLEY VIEW STREET
S CRANE AVE
VALLEJO ST
GRAYSON AVE
S CRANE AVE
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
C19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
MATCHLINE - SEE BELOW
MATCHLINE - SEE ABOVE
MATCHLINE - SEE SHEET C4.4
MATCHLINE - SEE SHEET C4.2
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
GRAYSON AVE
Agenda Item #9.3.
OF 28
SHEET GRAYSON AVENUE AND SOUTH CRANE AVENUE
1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658
PUBLIC WORKS DEPARTMENT
DATE: MAY 2022DESIGNED BY: BVDRAWN BY: KY
CHECKED BY: BV
PROJECT NO.
R19-05200 4th STREET SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
REHABILITATION PROJECT
90% CONSTRUCTION DOCUMENTS
Agenda Item #9.3.
CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Finding the R23-79 Pavement Restoration Project
Exempt from CEQA; Approving and adopting the project
plans; and Authorizing the Bid Request for the R23-79
Pavement Restoration Project
RECITALS
A. The City of St. Helena is responsible for maintenance of public streets within the City limits; and
B. On December 14, 2021, City Council approved the five-year list of projects under Measure T Program that designated Andrea Avenue, Allyn Avenue, Dowdell Lane, Silverado Trail, Adams Street, Pope Street Bridge and Grayson Avenue; and C. The R23-79 Pavement Restoration Project includes maintenance of existing streets including full depth asphalt concrete repairs, pavement grinding, overlay, traffic striping, sidewalk replacement, curb and gutter repairs, and curb ramp upgrades, which does not expand or increase the existing street capacity; and D. The Project Plans for R23-79 have been prepared by City Engineering Staff, reviewed by the City Engineer, and presented for approval and authorization to bid.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1 which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use including publicly owned utilities; and
2. The Project Plans will be available on the City of St. Helena’s website and for viewing at St. Helena Public Works, 1088 College Avenue, are hereby approved; and
3. The Public Works Director/City Engineer is authorized to solicit bids for the subject project.
Approved at a Regular Meeting of the St. Helena City Council on April 25, 2022, by the following vote:
Agenda Item #9.3.
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.3.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed approval of a resolution (1) authorizing the City Manager to execute a reimbursement agreement with Napa Valley Wine Train in the amount not to exceed $115,300 for the installation of a pedestrian crossing structure on the Sulphur Creek railroad bridge, (2)
authorizing a budget transfer from the General Fund Reserve of $115,300 to Streets Capital Fund to fund the project.
CEQA
Determination:
Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Mario Traverso, Public Works Assistant Engineer Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager
BACKGROUND
On March 14th, 1988 the City, the Napa Valley Wine Train and Sulphur Creek Associates, the developer and operator of 1020 Main Street entered into an agreement where by as a condition to the development of 1020 Main Street, Sulphur Creek Associates was to install a public sidewalk across the 1020 Main Street property and a pedestrian bridge crossing on the Wine Train's Sulphur Creek bridge structure. The agreement provided the City an easement and right of way to then build, maintain and use said walkway installed on the bridge structure. This public sidewalk and pedestrian bridge crossing provides contiguous pedestrian facilities serving the east side of highway 29 extending to Charter Oak Avenue, and provides access to the only controlled pedestrian crossing south of Pope Street.
DISCUSSION
On January 1st, 2023 the Napa Valley Wine Train proceeded with a planned replacement of the Sulphur Creek railroad bridge structure. The City was notified and presented with a quote provided by the Wine Train's contractor which included the costs associated with Agenda Item #9.4.
reinstalling the pedestrian crossing facilities. Though initially the City intended on soliciting proposals to perform the work and proceeding with the formal bid process, the Wine Train required that their qualified and specialized contractor perform any work on all railroad bridge structures. In efforts to reestablish pedestrian thoroughfare, Staff request City Council to obligate the funds requested and authorize the City Manager to execute a reimbursement agreement with the Wine Train. The replacement bridge structure performed by the Wine Train is in-kind and included new piles and timber. The replacement pedestrian crossing, which will be funded by the City, will include new fencing, supports and walkway decking for an amount not-to-exceed $115,300. The Wine Train's specialized contractor is Koppers Railroad Structures of Madison Wisconsin and holds CSLG Class A General Engineering Contractor License #856254. Provisions have been made to incorporate the City's prevailing wage obligations. Construction is tentatively scheduled to begin early May. Due to the unique circumstances regarding this project including scheduling constraints and coordination requirements with the Wine Train, staff requests a budget transfer from the general fund reserves to the streets capital fund to fund the project.
FISCAL IMPACT
Staff is requesting a budget transfer from the general fund reserves of $115,300 to the streets capital fund to support the project. The current timing and coordination constraints preclude the availability of Measure T funding.
RECOMMENDED ACTION
Staff recommends adoption of the attached resolution.
ATTACHMENTS
Pedestrian Bridge 1988 Agreement Easement
Pedestrian Bridge Quote
Pedestrian Bridge Resolution
Pedestrian Bridge Reimbursement Agreement
Agenda Item #9.4.
112/332;l3761-2 )9;3/10/88
wine Train
RESOLUTION NO. 88- 19
A RESOLUTION APPROVING AGREEMENT TO
DEED EASEMENT
RECITALS
The attached Agreement to Deed Easement is hereby
approved.
The City Administrator, Eugene Armstead, is authorized
to execute the Agreement on behalf of the City.
The City Administrator is further authorized to
approve minor revisions to the attached agreement, provided that such revisions do not, in his discretion, alter the substantive intent of the agreement.
PASSED, APPROVED AND ADOPTED this 14”‘ day of March, 1988 by the following vote of the city of St. Helena Council:
.u--. -,, u__"_
5,53; u°unc1;men, ukuwu, nULauuucL, nuntar
and Mayor Smith
NOES: Councilmen: None
ABSENT: Councilmen: None
Lowell ?mith, Mayor
AT EST:
/’
L
Eu?né G, Ax-m"stead
City Clerk
Agenda Item #9.4.
Recorded at the Request of
and When Recorded Return to:
C. RICHARD LEMON
DICKENSON, PEATMAN E FOGARTY
B09 Coombs Street
Napa, CA 94559
AGREEMENT TO DEED BASEMENT
THLS AGRt:JI-.:MI:;N'1' 1S entered into r,n1s mzn (lay on April, Lyon by and between SULPHUR CREEK ASSOCIATES, a California Limited Partnership ("SC"), the CITY OF ST. HELENA, CALIFORNIA ("City"), and NAPA VALLEY WINE TRAIN, a California Corporation ("Wine Train").
RECITALS:
A. SC and the City have reached an agreement concerning the construction of a sidewalk along the westerly side of Wine Train's railroad tracks from Charter Oak Avenue to the northern bank of Sulphur Creek, as generally shown on the attached Exhibit "A". Included within that agreement is the provision for construction of a pedestrian bridge which would be attached to Wine Train's existing bridge over Sulphur Creek.
B. SC has requested Wine Train for no consideration to grant an easement to City for that portion of the real property owned by Wine Train which is necessary for the construction of a public v sidewalk (which property is outlined on Exhibit A and is called in this agreement the "Sidewalk Property.") SC has also requested a right for no consideration to construct a pedestrian walkway on wine Train's bridge over Sulphur Creek and to grant a—sc1
Agenda Item #9.4.
the City for no consideration a right of way over that pedestrian bridge. The granting of these property rights by Wine Train is requested by SC in order for SC to satisfy certain requirements of the City with which Wine Train is not involved.
C. Although it is acknowledged Wine Train is not a party to the disputes or agreements between SC and City and has no obligaLion or responsiuiiity or any type to provide tne properties to SC or City, Wine Train is agreeable as an accomodation to City and SC to granting an easement to City for the Sidewalk Property and a right and easement to construct, maintain, and use a pedestrian walkway on Wine Train's railroad, so long as City's and SC's agreements and the conditions provided for in this agreement are satisfied.
NOW THEREFORE, the parties hereto agree as follows:
Y?ino
grant to City an easement and right of way to build, maintain and use a walkway on the Sidewalk Property and on wine Train's existinb bridge across Sulpher Creek. wine Train shall provide such easement and right of way immediately upon satisfaction of the conditions set forth in this Agreement.
2. Conditions of Grant. The easement conveyance shall be prepared by SC following a survey done at SC's expense and shall be subject to City's and Wine Train's approval and acceptance.
Any grant of properties (including the easement and right of way) pursuant to this Agreement and provided for in the conveying documents prepared by SC shall include an automatic right of reversion to Wine Train in the event the subject properties (a) Agenda Item #9.4.
cease to be used as a public sidewalk and walkway, or (b) are determined by a court in a judgment or order to have been utilized on a continuing basis in a manner which poses the threat of liability to Wine Train or poses the risk of damage to person or property.
SC shall prepare for Wine Train and City's approval a form of indemnity agreement which shall provide to Wine Train from City sufficient indemnity so that Wine Train is exposed to no risks whatsoever for damages or claims of any type arising from the conveyance of the properties, construction of improvements thereon, the use of those improvements or properties or in any other way relating to Wine Train's conveyance of these properties or its entering into this Agreement. Such indemnity shall be as broad as legally possible, but shall exclude any indemnity for liability or damages arising from wine Train's acts or omissions.
The conveyance is also subject to the condition that the new pedestrian walkway be engineered and constructed in a manner that is sufficiently safe as to protect both users of the pedestrian walkway and the wine Train from any damages as a result of the construction or use of the walkway. wine Train shall have the right to review and disapprove any engineering plans, working drawings and any other construction documents prepared by SC or clty, but 1!: 1s understood that Wine Train is not responsible for Agenda Item #9.4.
the adequacy of any of them or for the proper construction of the sidewalk or the pedestrian walkway.
The granting of the easements is made on a condition subsequent that the properties (including the sidewalk, the pedestrian walkway on the bridge and all other improvements made by SC or City on properties conveyed by Wine Train) be fully and adequately maintained by the City at no expense to wine Train.
If City and Wine Train are unable to agree upon the necessity for or extent of maintenance within fifteen (15) days of notice, both parties shall mutually select a licensed civil engineer to determine the necessary and proper maintenance. The engineer's decision shall be binding upon both parties. within thirty (30) days of the notice or the engineer's decision, whichever is later, City shall perform the necessary and proper maintenance at City's expense.
Notwithstanding anything to the contrary herein, if an
emergency relating to deficient maintenance exists, notice by Wine Train to City may be made by telephone and, if the City fails to respond immediately, Wine Train may undertake the requested maintenance. If City and Wine Train thereafter are unable to agree upon the necessity or extent of emergency maintenance, both parties shall mutually select a licensed civil enguleer EU I.'esoJ.Ve tnls issue. Lne engineer's declslon snail De binding upon both parties. within thirty (30) days of the engineer's decision City shall reimburse Wine Train for any costs as determined by the engineer. If such reimbursement does not occur, the easement conveyed pursuant to this Agreement shall terminate as set forth above.
Agenda Item #9.4.
The easement and right-of-way to construct a pedestrian bridge on Wine Train's railroad bridge is subject to the right of Wine Train to enter upon, use, modify, maintain, revise or reconstruct the railroad bridge. In the event such work by wine Train requires a temporary interference with or a temporary or permanent modification of the pedestrian walkway, Wine Train ..u._1u ..u__ .44'..I_L L_ _, L,. ,.,.. DHGLL nave LHE Ligut to uu so, out snaii use its best ertorts to minimize such interference and to design and complete its work in a manner which is as consistent as practicable (taking into account the fact that the bridge shall continue to be primarily for railroad use) with the then pedestrian use of the bridge.
3. Miscellaneous. This Agreement is entered into solely for the benefit of the parties hereto. In the event either party incurs costs in the enforcement of this Agreement, the prevailing subsequent nnrifipd
reimbursement of their reasonable costs, including attorney's fees. This Agreement shall be recorded with the Napa County Recorder's Office.
>SSOCIATES,
mited Part-V
NAPA VALLEY WINE TRAIN, a
APPROVED:
Date: I
Agenda Item #9.4.
STATE OF CALIFORNiu )
COUNTY or NAPA )
On this 4g day of , 1988, before me, the undersigned, a Notary Public in a for said County and State, personally appeared , known to me (or
proved to me on the basis of satisfactory evidence) to be the person that executed the within instrument on behalf of SULPHER CREEK ASSOCIATES, and also known to me to be person who executed the within instrument on behalf of the Limited Partnership therein named, and acknowledged to me that such partnership executed the same. mrmun?? __ u__; ._4 ___1 wLLun3o my unuu anu ULLLULQL sud1.
NOTARY PUBLIC
STATE OF CALIFORNIA )
COUNTY OF NAPA )
On this (I day of , 1988, before me, the undersigned, a N ry Public in,and for aid County and State, personally appeared 8 {((‘K %7(“ ))1[£ CR , personally known to (orgpr Ved to e on‘ the basis of satisfactory evidence) to be the ' 5 I of APA VALLEY WINE TRAIN, a California corporation, the corporation person who executed the within insttunent on behalf 5%theveotnotation therein named, and acknowledged to me that yuch corporation executed said instrument.
hand and official seal.
., RAMONAKAUFMANN' Ncmnv r-*u,;L,¢.
.\«=A comcgremwa
“Y“/J'"m-Em’es Nav.2, mo '
STATE OF CALIFORNIA )
counry OF NAPA )
On this day gf Q{?Jl , 1988, before me, the undersigned, a Notary Public in and for said County and State, personally appeared I L '. Hllf?i?gid known to me (or proved to me on
the basgisof satisfactory evidence; to be the lA<.1n1](’>j[Q?‘I” of the CITY OF ST. HELENA, CALIFORNIA whose name is subscribed to the within instrument and acknowledged to me that up.’ executed the same. I declare under penalty of perjury that the person whose name is subscribed to this instrument appears to be of sound mind and under no duress, fraud, or undue influence.
<>§JutrA C1. Z![Z/
LQ9 NOTARY PUBLIC
WITNESS my hand and official seal.
Agenda Item #9.4.
Koppers Railroad Structures Inc.
4546 Tompkins Drive, Madison, WI 53716
Phone: 608/395-6600 Fax: 608/221-0618
Change Order
To: Napa Valley Wine Train, LLC.
Project / Job #: R5343 CIP# 2023.20.001
RFC #: 1 (Revised)
Date: 4/10/23
DESCRIPTION / SCOPE OF WORK:
Bridge: 87.15 - California
Pedestrian Sidewalk Renewal
1. Mobilize crew and equipment to the site.
2. Take delivery of materials and equipment.
3. Install two sidewalk support stringers at west end of cap in Span 4.
4. Dap stringers and set sidewalk support beams in place.
5. Fabricate and install tapered timber shims on sidewalk support beams.
6. Install 2x12x6' walkway planks on sidewalk with support planks and toe boards.
7. Install fence posts for pedestrian walkway.
8. Install fence on west side of the bridge.
9. Install fence on both sides along support beams.
10. Clean up the site and demobilize.
Labor, Materials & Equipment – Lump Sum $115,300.00
CONTINGENCIES:
1. Acceptance of this change order is requested by April 28, 2023.
2. Change Order includes prevailing wages.
3. All Contingencies listed in the original contract apply to work under this Change Order.
4. The Scope of Work listed herein (and as may be subsequently modified by mutual agreement of the parties) was determined by OWNER and may not include all conditions which require repair. OWNER is solely responsible for, and CONTRACTOR will have no responsibility or liability for, any bridge or track defects or conditions that are outside the Scope of Work.
Upon approval, the sum of $115,300 will be added to the contract price.
Original Contract $335,894.00
Other Approved Change Orders (CO#2) $5,870.00
Total Contract to Date $341,764.00
This Request $115,300.00
Other Pending Requests $0.00
Total Contract plus Pending RFC’s $457,064.00
Authorized Signature: Date:
Koppers Railroad Structures Inc.
Authorized Signature: Date:
Napa Valley Wine Train, LLC.
Agenda Item #9.4.
CITY OF ST. HELENA
RESOLUTION NO. 2023 -
(1) Authorizing the City
Manager to Execute a
Reimbursement Agreement
with Napa Valley Wine Train in
the amount not to exceed
$115,300, (2) Authorizing a
budget transfer of $115,300
from the General Fund
Reserves to the Streets Capital
Fund.
RECITALS
A. Wine Train owns and operates a railroad on that certain rail right of way extending through the City of St. Helena, which right of way extends over Sulphur Creek in the City of St. Helena by means of a trestle bridge extending rail tracks across Sulphur Creek (the “Sulphur Creek
Bridge”); and
B. Pursuant to an easement agreement dated April 6, 1988 between Wine Train’s predecessor in interest and the
City, Wine Train granted an easement to the City to build, maintain and use a sidewalk and pedestrian bridge that
would be constructed as an extension of the existing
Sulphur Creek Bridge. The easement agreement
included a condition subsequent that the sidewalk and
pedestrian walkway would be maintained by the City at
no expense to Wine Train; and
C. Commencing on January 1, 2023, Wine Train proceeded
with a planned replacement of the Sulphur Creek Bridge, which work was conducted by Koppers Railroad
Structures, a specialized and prequalified contractor
selected by Wine Train in accordance with its required
procurement procedures. However, such work did not
include replacement of the pedestrian walkway portion of the Sulphur Creek Bridge, which work was the
responsibility of the City; and
D. Wine Train has offered to provide through a change order to its existing contractor with the Contractor to replace and reconstruct the pedestrian walkway portion of the
Agenda Item #9.4.
Sulphur Creek Bridge. Wine Train requires that work
within the railroad right of way be performed only by a prequalified and specialized contractor qualified to work on railway right of way, and the parties further
acknowledge and agree that due to the integrated nature of the pedestrian walkway and the reconstructed Sulphur Creek Bridge, that such work should be completed by a
single contractor to ensure appropriate integration of the pedestrian walkway into the reconstructed bridge; and
E. The Parties desire to enter into an Agreement to provide the terms under which City will reimburse Wine Train for costs incurred by Wine Train to complete construction of the pedestrian walkway portion of the reconstructed
Sulphur Creek Bridge.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Authorizes the City Manager to execute a
Reimbursement Agreement with Napa Valley Wine
Train in the amount not to exceed $115,300; and
2. Authorizes a budget transfer of $115,300 from the
General Fund Reserves to the Streets Capital Fund.
Approved at a Regular Meeting of the St. Helena City
Council on April 25, 2022, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau:__________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________ _____________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City
Clerk
Agenda Item #9.4.
Agenda Item #9.4.
83578.00000\41174722.2
REIMBURSEMENT AGREEMENT BETWEEN
CITY OF ST. HELENA AND
NAPA VALLEY WINE TRAIN FOR
REPLACEMENT OF SULPHUR CREEK PEDESTRIAN BRIDGE
This REIMBURSEMENT AGREEMENT (“Agreement”) is made this ____ day of ___________, 2023, by and between the City of St. Helena, a California municipal corporation, with its principal place of business at 1088 College Avenue, St. Helena, CA 94574 (“City”), and Napa Valley Wine Train, LLC a California limited liability company with its principal place of business at 1275 McKinstry Street, Napa, CA 94559 (“Wine Train”). City and Wine Train are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Wine Train owns and operates a railroad on that certain rail right of way extending through the City of St. Helena, which right of way extends over Sulphur Creek in the City of St. Helena by means of a trestle bridge extending rail tracks across Sulphur Creek (the “Sulphur Creek Bridge”); and
B. Pursuant to an easement agreement dated April 6, 1988 between Wine Train’s predecessor in interest and the City, Wine Train granted an easement to the City to build, maintain and use a sidewalk and pedestrian bridge that would be constructed as an extension of the existing Sulphur Creek Bridge. The easement agreement included a condition subsequent that the sidewalk and pedestrian walkway would be maintained by the City at no expense to Wine Train.
B. Commencing on January 1, 2023, Wine Train proceeded with a planned replacement of the Sulphur Creek Bridge, which work was conducted by Koppers Railroad Structures, a specialized and prequalified contractor selected by Wine Train in accordance with its required procurement procedures (the “Contractor”). However, such work did not include replacement of the pedestrian walkway portion of the Sulphur Creek Bridge, which work was the responsibility of the City.
C. Wine Train has offered to provide through a change order to its existing contractor with the Contractor to replace and reconstruct the pedestrian walkway portion of the Sulphur Creek Bridge. Wine Train requires that work within the railroad right of way be performed only by a prequalified and specialized contractor qualified to work on railway right of way, and the parties further acknowledge and agree that due to the integrated nature of the pedestrian walkway and the reconstructed Sulphur Creek Bridge, that such work should be completed by a single contractor to ensure appropriate integration of the pedestrian walkway into the reconstructed bridge.
D. The Parties desire to enter into this Agreement to provide the terms under which City will reimburse Wine Train for costs incurred by Wine Train to complete construction of the pedestrian walkway portion of the reconstructed Sulphur Creek Bridge as more specifically set forth herein.
NOW, THEREFORE, for good and valuable consideration, the receipt of which is Agenda Item #9.4.
83578.00000\41174722.2
hereby acknowledged, it is mutually understood and agreed by City and Wine Train as follows:
TERMS
1. Incorporation of Recitals. The parties hereby agree that the above recitals are true and correct and are therefore incorporated herein by reference.
2. Term. This Agreement shall remain in effect until City has repaid to Wine Train the costs that Wine Train has paid in advance, as described herein.
3. Obligations of Wine Train. Wine Train shall undertake the following obligations:
(a) Wine Train shall enter into a change order to its existing contract with Contractor to construct a pedestrian crossing facility along the Sulphur Creek Bridge, in accordance with plans and specifications that are approved by the City Engineer. Wine Train shall pay to Contractor all costs incurred pursuant to such change order (the “Construction Work”).
(b) All Construction Work performed by Contractor pursuant to such change order shall be conducted in compliance with all applicable local, state and federal laws including, without limitation, the California Public Contract Code and the California Labor Code; and Wine Train shall be solely responsible for Contractor’s compliance with such laws. Upon completion of such Construction Work, City shall have the right to inspect such Construction Work and ensure consistency with the approved plans and specifications. (c) Wine Train shall indemnify, defend and hold harmless the City, its officers, employees, representatives and agents, from and against any and all liability, loss, damage or expense whatsoever (including without limitation reasonable attorneys’ fees) resulting from any claim, suit or action for personal injury (including death) or damage to business or property, caused by, arising out of or resulting from any negligent act or omission or willful misconduct of Contractor in the performance of the Construction Work. (d) Wine Train shall require Contractor to add the City as an additional insured in all insurance policies relating to the Construction Work.
(e) Wine Train shall cause Contractor to extend the one year warranty provided to Wine Train in its contract with the Contractor to the City with respect to the pedestrian crossing facility.
(f) Upon completion of the Construction Work, and following inspection and approval of such Construction Work by City, Wine Train shall convey the pedestrian walkway extension to City free of all liens or encumbrances of any kind of record or known to Wine Train. Wine Train agrees to hold City harmless in regard to any liens or encumbrances of any kind which are alleged to have existed or arisen prior to the conveyance of the the pedestrian walkway extension to City. Developer shall reimburse City for any and all costs and expenses, including attorneys’ fees, which City expends in payment of, or defense against, any such liens or encumbrances which may have existed prior to the conveyance of the pedestrian walkway extension to City.
(g) Prior to such conveyance, Wine Train shall provide City with an invoice which shall be representative of the invoice submitted by Contractor for the Services. Wine Train Agenda Item #9.4.
83578.00000\41174722.2
shall provide City with the invoice submitted by Contractor for the Services as proof. Wine Train shall not be responsible for City’s non-payment of Costs, and shall not be obligated to convey the pedestrian walkway extension to City until such time that City has reimbursed Wine Train as set forth in Section 4 below.
4. Obligations of City.
(a) Following completion of the Construction Work and inspection and approval of such work by the City, within forty-five (45) days of City receiving Contractor’s invoice for the Construction Work and proof of Wine Train’s payment of the costs for the Construction Work, City shall reimburse Wine Train for one hundred percent (100%) of costs paid directly to the Contractor, provided that the amount reimbursed by City shall not exceed One Hundred Fifteen Thousand Dollars ($115,000).
5. Default. If City fails to reimburse Wine Train pursuant to Section 4, Wine Train shall provide notice to City that City is in default under this Agreement.
6. Entire Agreement. This Agreement represents the entire understanding of City and Wine Train as to those matters contained herein, and supersedes and cancels any prior oral or written understanding, promises, or representations with respect to those matters covered hereunder.
7. Amendments. No amendment, modification, or supplement of this Agreement nor any assignment of this Agreement shall be binding without the written consent of both Parties.
8. No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.
9. Legal Actions. Any Party may institute legal action to cure, correct or remedy any default, and the Wine Train may institute an action against City, to recover damages, in whole or in part, for any default under this Agreement including, but not limited to, failure to repay Wine Train for the costs that Wine Train has paid pursuant to Section 3, or to obtain any other remedy available to that Party under this Agreement or at law or in equity. This Agreement is executed and is to be performed in the City of St. Helena, Napa County, California, and any action or proceeding brought relative to this Agreement shall be heard in the appropriate court in the County of Napa, California.
10. Governing Law and Attorneys’ Fees. This Agreement shall be interpreted in accordance with the laws of the State of California. In the event of any such action between the Parties, the prevailing Party shall be entitled to recover all reasonable costs incurred, including reasonable attorneys’ fees, as determined by the court.
11. Severability and Waiver. The unenforceability, invalidity, illegality, or unconstitutionality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid, illegal, or unconstitutional. Waiver by any Party of any portion of this Agreement shall not constitute a waiver of any other portion thereof.
Agenda Item #9.4.
83578.00000\41174722.2
SIGNATURE PAGE FOR
REIMBURSEMENT AGREEMENT BETWEEN
CITY OF ST. HELENA AND
NAPA VALLEY WINE TRAIN COMPANY
SULPHUR CREEK PEDESTRIAN BRIDGE REPLACEMENT
IN WITNESS WHEREOF, this REIMBURSEMENT AGREEMENT between City of St. Helena and Napa Valley Wine Train Company for Sulphur Creek Pedestrian Bridge in the City, is executed by City and Wine Train.
CITY OF ST. HELENA NAPA VALLEY WINE TRAIN,
LLC
By: By:
Anil Comelo [name]
City Manager [title]
Attest: Attest:
Cindy Tzafopoulos
City Clerk
[name]
[title]
Approved as to Form:
By:
Ethan Walsh
City Attorney
Agenda Item #9.4.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of (1) Amendment #3 to STH Contract: FY2020-049 with Lisa Wise Consulting for additional meetings and revisions to public review draft in association with Zoning Code Update for an additional
$38,875 for a total contract amount not-to-exceed $376,234, (2) a budget increase of $38,875, and (3) use of General Fund fund balance of the same.
CEQA
Determination:
Exempt
Prepared By: Maya DeRosa, Community Development Director Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager
BACKGROUND
In November 2019 the City entered into STH Contract: FY2020-049 with Lisa Wise Consulting (LWC) to prepare a comprehensive update to the zoning code (Attachment 1).
The scope of work of the initial agreement includes the following tasks:
1. Background Review and Technical Analysis
2. Public Outreach
3. Preliminary Draft Regulations by Phase
4. Public Review Draft Zoning Code
5. Environmental Review/CEQA Documentation
6. Public Review and Adoption; Final Zoning Code
7. Handbooks and Handouts
Agenda Item #9.5.
In December of 2021, the City amended the contract to allow for a budget augment of $17,369 to allow for updates to the General Plan and zoning maps as part of the project scope.
Since that time, the City has conducted three public meetings to get comments on the public review draft and at the conclusion of the last public meeting on December 7, 2022, it was determined an additional public meeting would be needed. Additionally there was direction for staff to consider refinements to the draft code beyond the current project scope in response to the public comments. Due to new tasks requested outside of the original scope, this contract amendment is being requested.
DISCUSSION
With the release of the public review draft zoning code in the fall of 2022, the City has received a robust amount of public comment and participation over the period from October through December 2022. The new zoning code is aligned with state land use regulations, some such as the requirement to include objective standards has resulted in more comment and responses than the City and consultant expected in the previously approved scope.
At the December 7, 2022 joint public meeting of the City Council and Planning Commission, direction was provided to staff to extend the public comment period and conduct an additional public meeting in 2024 once all the comments had been reviewed and considered. After considering all the additional public comments and responses necessary for the comment tracker and also updates to the Objective Design Standards of the code, it was determined that these tasks were beyond the existing scope of work and that a contract amendment was needed to address the additional work and budget prior to adoption hearings. The augmented budget also provides for additional coordination meetings with staff to resolve public comment and allow for parts of the code to be reformatted.
FISCAL IMPACT
The fiscal impact of the amendment is an additional $38,875. The adopted FY 2022-23 Budget does not include funds for this additional work and a budget adjustment and use of General Fund fund balance is necessary. Use of General Fund fund balance of $38,875 will not affect the General Fund Net Position.
RECOMMENDED ACTION
Staff recommends the City Council adopt the attached Resolution.
ATTACHMENTS
Attachment 1 - STH Contract FY 2020-049 Lisa Wise Consulting Zoning Code Update Attachment 2-STH Contract FY 2020-049-01A LWC Contract extension 4-25-2023 FINAL
Attachment 3-Resolution- STH Contract FY2020-049 01A LWC Expanded scope 2023 Contract Amendment_3 FINAL
Agenda Item #9.5.
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d
providin insimilar those under Services Consultant of required to g this Agreement.
B. In ord
er
induto thisat Consultant toCity itenter Agreement, represents ce is duly organized, e
x
i
s
ti
n
g
and standing good inunder Consultant isapplicable state law; licensed to perform the of and Consultant employ only wil Services; persons asp ects Subconsultants with relicenses and that Consultant duly isqali?ed tocerti?cations; qu
ire
d
conduct business in tthat Consultant has authorized the and dulyeivery Sta execution, te; performance of this and theat beand the Services Agreement herein; toperformed does not Violate or cr
ea
te
defaul under order decree binding any oinstrument, or agreement, t Consultant.
the Consultant Work for this shall Payment toperformed Agreement topursuant not b
e
dwaiveefects Work tobyany inConsultant. performed
e
e S
E
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I
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—6INSPECTIO ACCEPTANCE AND FINAL
N
S
E
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I
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N
—5STANDARD OF PERFORMANCE
L
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Update ZoCde 111219
nin
g
P
a
g
e
of 212
Agenda Item #9.5.
C. Professional Lia
bili
g
VVhen under this isConsultant Insur duly Agreement
ance. licensed under California and landscape Professions Code anrchitect, as environmental engineer or land prof engineer, (“design professional”), orsurveyor essio
nal
Consultant shall maintain When leasiability insurance. of professional $2,000, t000 Consultant is not a desig
n
ofshall maintain least Consultant pr at $1,000,000
of
es
si
o
n
al
,
professional liability insur
ance
com each single limit insuring against for occurrence,
bine
d professional errors and omi
ssio
ns
thise under Consultant Services byinAgreement, performed including, without limitati
on,
faith cl negligence, violation good for of misrepresentation, ai
m
s
and fair dealing, and inac
curat
e
connection advise with resulting arising inorutf, from, Services performed by Con
sulta
nt
under this Agreement.
B. Minimum Limits of Ins
ura
nce.
than: Cosul shall maintain limitsess no
tant 1.
3. General Liabilit
y:
for injury occurrence bodily injury, $personal per
2 ,0
0 0
,0
0 0
and property damag
e
iand operations, products completed as
n
c
l
u
d
i
n
g
applicable. If Com
merc
ial
other form Liability with General Insurance or a
General Liability In
su
ra
nc
e
other limit isform with ageneral or used, aggregate
either the general ag
gr
eg
at
e
shall this ect/location limit apply separately proj o to the general aggregate shall bethe limit. twice required occurrence i Automobile Lia
bilit
y:
andccident for bodily injury per $1, property
000,
000 damage.
Employer’s Liab
ility
:
disease. accident for bodily injury or $2, per
000,
000
A. Minimum Scop
e
oshall beInsu least broad Coverage ats:
franc
e.
1. Insurance S
e
r
v
i
c
e
s
Liability Of?ce Commercial General (occurrence coverage form CG 00
01 ).
2. Insurance S
e
r
v
i
c
e
s
number Of?ce form 0001 Automobile CAcovering 1/87) (Ed.
Liability, c
o
d
e
(any auto). 1
3. Workers’ C
o
m
p
e
n
sa
ti
o
n
insurance and bythe required of asCalifornia State
Employer’s Insurance
.
E. P
ri
m
ar
y
insurance claims the related this Consultants For Cover tocontract any age. coverage sh
all
beand employees prima insurance its City, asof?cials, of?cers, torespects ry Volunteers. insurts maintained the self-insurance byof?cials, orf?cers, City, ance employees, shall contribute of beand shall with Consultants insurance not excess it.
D. Lim'ts. sult than minimums IfsCo hig the ma'ntains 1i its nt sown er above, Cit
y
and shall limits maintained rebeentitled the byfor higher tocoverage q
ui
re
s
Consultant
. availab limits minimum insurance the Ainof proceeds speci?ed excess len
y
insurance shall bethe available cov toCity.
era
ge
Co
nsu
lta
nt
shall and maintain the for insurance of duration procure against contract claims for which connection arise damages from persons or with toinor may poperty the perfor
mance
the work of hereunder byitsrepresentatives, orConsultant, agents, employees
, ind a
sicat
ed:
S
E
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N
—INSURANC 7REQUIRED
E
L Zon Cde 111219 Update
ing
Pa
ge
of 312
Agenda Item #9.5.
“mm
OWC
G. Other Insurance Provisions. The commerci
al
and geutomobile liability
ne
ra
l
policies are to contain, or be endorsed to contain, the provision s: 1. The City, its agent, of?cers, of?cials, eand volunteers becovered are to as additional insured as respects: li
a
b
il
it
y
Work of arising orperations out
performed by the Consultant or C
on
su
lta
nt
’s
automobile orsubconsult
ants; owned, leased, hired or borrowed by th
e
C
o
n
s
u
lt
a
n
t.
2. For any claims related to Consultant’s while the work this of performing project, the Consultant’s insurance shall beprimary insurance as respects the City, its agents, of?cers, employee and volunteers. Any s insurance or self-insurance maintaine
d
the its City, of?cials, of?cers, agents,
employees or volunteers shall be exce
ss
of the Consultan insurance and shall
t’s not contribute with it.
3. Each insurance policy required by t
h
i
s
cla shall bethat endorsed state to
use coverage shall not be cancelled by eit
her
after thirty days (30) prioraexcept
rty
, written notice by certi?ed mail, retur
n
requeste has been the given to
ed,
c
e
i
p
t
City.
4. Coverage shall not extend to any inde
mnit
y
the for negligence active of cover
age the additional insured in any case Whe
re
the additional aindemnify toagree
nment insured would be invalid under Subsec
tion
the (b) of Section Civilode. 2782
J. Veri?cat
ion
ofshall the Consultant Cover furnish original with certi?cates City age. and amendatory e
n
d
o
rs
e
m
e
nt
s
this clause. The endorsements byeffecting required coverage should be on form
s
pbytheat City forms conform All ornrequirements. toCity r
o
v
i
d
e
d
certi?cates and e
n
d
or
se
m
e
nt
s
bereceived and the are byworkefore toapproved City
co ences. The the right ire certi?ed all rese ired of plete, copies toreq eq rves insurance policies
, inendorsements these required byaffecting coverage
cl
ud
in
g
speci?cations at an
y
t
i
H. Waiv
er
of Subrog commercial Consu1tant’s liability, automobile general ation. liability, Worke
rs’
and coliability shall beemployer’s endorsed with policies a mp
ens
ati
on,
waiver of subro
gatio
n.
The insurance its all company, inwaive of agrees rights endorsement, to subrogation aga
inst
the its City, and Volunteers losses fr employees agents, of?cers, of?cials, paid under the t
e
r
of this which poly arises the from work named insured byperformed for the City.
. T thefall dlawbywithout limitation extent Civil (includi California g Code Sections 27
82 anbe2782.8 shall Consultant andpplicable, asmay indemnify, defend, d), hold harmless Cit
y,
itemployees, and Volunteers from representatives, agent of?cers, of?cials, s, any and all claim
s,
damages, loss, and/orll liability suits, injury, (including any e
m
a
n
d
s,
costs and expens
es
inconne including legal and witness fees threwith, costs) expert ction
of Page 412
Dedu and F. Self-Insured Retentions. Any deductibles self-insured or ctible
s
reten
tions
of bedclared or and $25, must approved bythe grater toCity. 000
The Acceptabi I.ofnsurers. beisInsurance with insurers placed with toacurrent lity A.M.than of less rating nounless othrwise the A: acceptable VII, City. to S
E
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—8INDEMNIFI
CATION
L
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ZoCde Update 111219
nin
g Agenda Item #9.5.
— I.
I
I IIIII FI
I
I I‘ . -
I - . I- -.
-
.I-. . . .. - .
- - . - -..- I_. _ -
' N‘ -. .- I _ -
I-. _. .
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— -I
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I.
I . .. .. -I - *
I
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-. . .. -
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—
I
I I
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. . .
.5 _. . .
9. — I I _ I
' _ II
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- - -
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.
.'._ _. _ .-_'_ _._ .
. ... . - .- .-- _. -
-
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- I‘
-I-. I. .-. -.I. ‘.-.l.I..-I. _.-.- .|_ -I..I---I -. . . 'I r..-- r- . . - _ . _ _
.
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(collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its of?cers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, of?cers, of?cials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.
B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.
C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably Withheld. Indemnitees need not have ?rst paid for any of the matters to which Indemnitees are entitled to Indemni?cation in order to be so indemni?ed. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.
E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.
F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its
substance of those contained in this Agreement.
A. Consultant is ashallnd times remain atWholly independent ancontractor not all of?cer, employee or agentConsulta shall have bind authority Cit inmanner any City noto nt y. or to incur an obligation, liability kind Whether byofehalf of against or any City, contract or otherwise, un
les
s
suc isathority isunder this expressly conferred Agreement or h otherwise expressly confe
rred
writin inbyCity.
g
B. The personnel the under this Services behalf Consultant of Agreement on shall at all times be und
er
Cexclusive direction and Neither control. nor City, any o
5of 12Page n
s
ul
ta
nt
’s
S
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—9CONTRACTOR INDEPEND STATUS
ENT
L
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1219 Update ZoCde 11
nin
g Agenda Item #9.5.
C. Consultant understan
ds
anti-d mantains anti-fraud anckno City
dwledge
s
corruption policy to protect the C
it
y,
?nancial from and employees against its operat
ions, risks, operational breaches, and u
n
et
h
ic
al
,
Consultant fraudule andctivities. represents corrupt
nt and warrants that Consultant, respective and their /subconsultant(s) sub con
trac
tor
(s)
employees providing Services pu
rsu
ant
have the (2) good standing; not inare (1) Agreement to
been previously investigated, con
vic
ted
,
(3) will fraudulent for debarred activities; or corrupt not participate in fraudulent or that itstake and esure (4) towill activitie steps s, employees and subcontractor(s) / fraudulent doinemployees participate any not or corrupt activities. Consultant and that ithas duty will and further toagrees report to City any information activities about fraudulent possible inc or corrupt ide
nt
(s)
Consultant may discover, and wi
ll
conducted, investigation fraud corruption inor any c
o
o
p
e
r
a
t
e
with respect to Consultant’s servi
ce
this Agreement. pr toursuant
o
vi
d
e
d
A. Consultant covenants th
at
?rm, has its of nr?cer pincipal it, nor or any
ei
th
er
shall acquire any interest, directly con?ict the withhich would manner inany di
re
ctl
y,
interests of City or which would in under Services of hinder Consu1tant’s performance way this Agreement. Consultant further this of thate noinperformance Agreement, person having any such interest s
h
a
ll
employee, byor iteemploy agent,nsof?cer,
ed subcontractor without the express the Consultant agrees of toatManager. City consent all times avoid con?icts with the int
ere
sts
this of the Agreement. inCity performance
erstands and ac
kn
ow
led
ge
s
execution of the date of that Consultant asis,
ependently inv
olv
ed
other for non-related Services the inof performance
ies and private ofstated of position Consult isCity awareny ant 'ects. Any futur
e
considered besuchhall aprojects ofnnot Ciy
r purposes of t
h
is
se
cti
on
.
elected or appointed boards, of?cer
s,
shall have control of City, employees orf agents
?c
ial
s,
over the conduct of Consultant or of employees or asConsu except agents, of?cers, ltant’s set forth in this Agreement. Consu
ltant
that shall time inmanner at or not any represent
Consultant or any of Consultant’s employe manner of?cials, inare ony agents es of?cers, employees or agents of Cit
y.
C. Neither Consultant, nor shall employees orConsulta of agents, of?cers, a nt’s
y
obtain any rights to retirement, hea
lth
otherwise which other bene?ts accrue tomay car or any
e City’s employees. Consultant expr
essl
y
such have waive clm Consultant any tomay any
s rights.
SECTION 10 — CONFLICT
S
ANTI-FRAUD OF INTER ANTI-D
EST CORRUPTION POLICIES
A. All o
ri
g
i
n
a
l
photographs, designs, drawings, surveys, studies, models, reports, maps, data, notes, com
pute
r
discovered by?les developed and other documents prepared, or ?les, Consultant in th
e
the becom this shall of rvices providing SAgreement tocany pursuant o
u
r
s
e
sole property of the without byof disposed and bereused otherwise City or ma used, permission of th
e
after three projct later than When butyrequested noyears City, of 612Page
S
E
C
TI
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N
—OWNERSHIP DOCUMENTS OF 11
B. C
it
y
un
d this Agreem
ent,
ind
governmenta
l
a
g
e
n
c
relative to s
u
c
h
pro]
con?ict of in
te
re
st
fo
L
W
C
Update 111219 ZoCde
nin
g Agenda Item #9.5.
All information gained or work product produced by Consulta nt
of inperfo
rman
ce
ent shall be considered con?dential, unless such information isthdomain public e known to Consultant. Consultant shall not release or disclose an y
sinfonn or
ation u
c
h
ct to persons or entities other than City without prior written a u
t
h
o
r
i
z
a
ti
o
n
the from
1ty Manager, except as may be required by law.
B. Consultant, its of?cers, employees, agents or subcontractors, s h
al
l
without prior not
, written authorization from the City Manager or unless requested by the of City, Att orn
ey
voluntarily provide declarations, letters of support, testimony at dep ositi
ons,
response to
interrogatories or other information concerning the work performed un de
r
this Agreeme
nt. Response to a subpoena or court order shall not be considered “voluntary ” consultant
gives City notice of such court order or subpoena.
C. If Consultant, or any of?cer, employee, agent or subcontr actor
fConsulta
nt, provides any information or work product in violation of this Agreement, shall have City the right to reimbursement and indemnity from Consultant for any dam ages
, and costs fees,
including attorneys’ fees, caused by or incurred as a result of Consultant’s c o
n
d
u
c
t.
D. Consultant shall promptly notify City should Consultant, its employee s, agents or subcontractors be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request or admission s
other iscovery or
request, court order or subpoena from any party regarding this Agre emen
t
work and the
performed thereunder. City retains the right, but has no obligation, to repre sent
beCon or
sulta
nt
present at any deposition, hearing or similar proceeding. Consultant agr ees
fully tocoope
rate with City and to provide City with the opportunity to review any response di requests sc
ov
er
y
provided by Consultant. However, this right to review any such response d oe
s
imply or mean no
t the right by City to control, direct, or rewrite such response. completion, Consultant shall deliver to City a
ll
sorigin designs, drawings, models, maps,
ual
c
h
photographs, studies, surveys, reports, data, not
es,
?les and other documents. ?les, co
mp
ute
r
B. All copyrights, patents, trade secret
s,
other intellectual associated or rights property
with any ideas, concepts, techniques, invention
s,
works improvemen developments, pr
ots,
ce
ss
es
,
of authorship, or other products developed cre th byConsultant of course during ate
d providing Services (collectively the “Work Pro
duc
t”)
shall The Work belong exclusively City. to
Product shall be considered a “work made for withi the Title the United of meaning 17 n States Code. Without reservation, limitation, o
r
theime Consultant hereby assigns, at
of creation of the Work Products, without any exclusively further of consideration, and perpetually, any and all right, title, and i
n
te
r
e
st
Work Prduct Consu have the inmay
ltant throughout the world, including without limitat
ion
trade other any copyrig or patents, secrets,
hts, intellectual property rights, all rights of repro
ducti
on,
allnd rights derivative tocreate works,
the rightto secure registrations, renewals, reiss
ues,
and extensio thereof.
ns
SECTION 12 — CONFIDENTIAL IN
FO
Rl
VI
ATI
ON
°
OFRELEASE
INFORMATION
A.
this Agreem
or already
Work produ
L Update Zon Cde 111219
ing
P
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of 127 Agenda Item #9.5.
CT ON UIIT AND INSPECTION OF RECORDS
A. Egua1Emploment Opportunigg. In conn
ectio
n
theis wth execution of Agreement,
onsultant shall not discriminate against any emplo
yee
because for of applic employment or
ant ce, religion, color, ancestry, age, sexual orient
ation,
and gender identity
r, pression as protected categories speci?cally a
n
d
that exphysical incategory,
pr
es
siv
el
y
andicap, medical condition, marital status, sex, or shall Such actions origin. include, ut not be limited to, the following: employment, p
r
o
upgrading demotion, or transfer;
, cruitment or recruitment advertising; layoff or totherf forms or rate pay mpensation; and selection for training including a
p
p
re
nt
ic
e
s
hi
p.
B. Nondiscrimination Civil Rights Act of 1
9 6
4. all federal Con with comply will
sulta
nt
regulations relative to nondiscrimination to federally
-assisted
program
s.
C. Solicitations for Subcontractors includin
g
Materials and of PEguipment.
r
o
c
u
r
e
In all solicitations, either by competitive bidding or work made byConsultant for to be perfonned under a subcontract, including procur
ement
materials leases of equipment, or
each potential subcontractor, supplier, or lessor sha
ll
bnoti? of Consultant’s byConsultant
ed obligations under this Agreement and the regulationsnondiscrim to ination.
SE I 16—A
Consulta
nt
shitself kep and informed of comply allnd with applicable federal, state all local laws, statu
tes,
regulations and coe ordinances, rules this during the ineffect o term s, Agreement. Co
nsu
lta
nt
shall obtain andllyuthorizations permits licenses, necessary to perform the Ser
vic
es
forth this Neither inelected set Agreement. nor orCity, appointed any boards, of?cers, employee shall belawofrCity, liable, or asequity, inatgents s result of any fail
ure
ofConsu this comply with section. to
ltant
City at days any bywritten (10) time, byten notice furthr sspend performance Consultant
. shalluspe extend theime schdule for mutually inperformance a nsion
s
satisfactor
y
and shall Consultant befor and reimbursable Services paiderformed expenses i
n
c
u
r
r
e
d
the prior date. suspension to
A. Consultant’s of direct labor payroll and reimbursable expenses costs, pertaining thi covered byproject this begnerally recognized kept will onAgreement a s accountin
g
and made available and when 3for of ifyears City required aperiod toup from the d
a
t
e
ofCons ?nal invoice.
ultant
’s
shall Co maintain all documents and records furnished byor pepared to nsu
ltan
t
Consult
ant
dur the least theree Services of forurse years prforming atfollowing (3) ing comple
tion
the of Services. Such records but limited correspondence, include, are not to, S E
C
T
I
O
N
—15CIVILOMPLIANC RIGHTS WITH
E
S
E
C
TI
O
N
—COMPLIANC 14WITH LAW
E
S
E
C
T
I
O
N
—13SUSPENSION OF WORK D
ur
in
g
theis of perform Consultant follows: asgrees contract,
ance
L Update Zon Cde 111219
ing
Pa
ge
8of 12
Agenda Item #9.5.
I n
A. Co
nsu
ltan
t
that of connection liability arising with ths City inagreesny greement shal
l
the limi identified under this exclusively asCity-entity “City” to ted Contract. Unde
r
liable circ other beshall under Consultant City-entity toany ums
tanc
e
theory, whether and waives Consultant such otherwise, unconditionally or any cotort, ntr
ac
t,
claims. Consult
ant
waives and release other under this from liability her City-entites any eby Agreement.
C. and make examine shall audit, toCity permit copies, excerpts transcripts fr
o
m
shalluand the Consultant records, nodestroy, alter, indispose event of,r ch mutilate said and data three whatsoever for (3) records inmatter any years accounts, , after City ma ke
s
threee ?nal last within issues after (3) pending or years any pament between City this whichever islater. Con with closed, are Agreement torespect sult
ant
B. N
ot
w
it
h
st
a
n
di
n
g
other this shall beof innoprovision City Agreement, event any liable, regar
dless
isbased of whether claim for onrspecial, contract any tort, consequentia
l,
limited incidental but including, lost damages, pro?ts not or to, di
re
ct
revenue, ari
sin
g
thise connection with of Services out inr Agreement perfonned or hereunder.
All andvailable existing data, records, informa asre tomaps reports, tion, City as pu
bl
ic
and which the work outlined for carrying inreco aresout necessary rds, Exhibit A,shall beof furnished Consultant reasonable inServices”, toevery way facilitate, undue the work beunder this delay, prformed Agreement. to internal and investigations, technical books calculations, accounts, reports account
ing
under a itsrec work records documentin invoices, payrolls, Agreement, ord g
s
and all this covered bydata related Agreement. tomatters notice beunder this shall beand Arequired permitted or given writing inAgreement to sll shall ?rst class addressed facsimile per byfollows: delivered, mail, orsent as so
nal
ly
City Manager
1480 Main Street
St. Helena, California
Lisa Wise Consulting
Attn: Lisa Wise
983 Osos Street
San Luis Obispo, CA
805-595-1345
S
E
TI 17- IMITATI NFLIABILITY N
S
E
C
T
I
O
N
—CITY 18OOPERATIO BY
N
S
E
C
TI
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N
—19NOTICES
li lisa iseconsu ti.co
v
L 1219 ZoCde 11Update
nin
g
T
o
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o
n
s
u
lt
Pa
ge
of 912
T
o Agenda Item #9.5.
This Agree
ment,
the includ attached the and isfinal Exhibits, complete, entire, ing exclusive expressio
n
the of parties with addressed therein and supersedes tomatters respect all other agreemen
ts
or whether unders oral into entered betwen or written,
tandin
gs,
Consultant and Cit
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INC. CO
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Agenda Item #9.5.
an depth of p ann ng and zon ng xpe nc n e
Approach
in preparing the new Code, LWCwillwork clo
sel
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leaders, staff, wit officials, elected and the civic City community h
to translate St. Helena’s vision into a clear, and rules and regulations. breadth feasible of Our set d I i i e rie efficient, abl esusconsiders high-quality work provide that 0 the most appropriate strategies and best p
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St. for Helena. considers Our approach amenu of zoning
approaches, including form-based, performa
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Euclidean, mixed, also or hybrid appoach. team Our
brings experience in public sector developm
ent
understand how and that revigulations We write plans to ew. respond to local conditions and produce res
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s. Comprehensive zoning code updates are si
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for undertak this involves amethodology Our project
ings. systematic approach which moves from agre
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then ongeneral the code an frameworks of updated
to specific sections. Our approach emphasi
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decisionmakers, the involve ofstaff, the and community
ment throughout the process, generating a sense o
f
and oregulations. the new commitment to
We are pleased to submit our proposal for theCode St. of Helena Update. urban planning Zoning anfirmAs focused on zoning codes and development re
gu
lat
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(LC) Lisa Consulting, perfectly Wise sutd this Inc. for is project. The LWCTeam is enthused at the opp
ortu
nity
workith the and have tosummarized our approach City
and understanding of the project in this Cove
r Summary.
St. Helena’s 2040 General Plan (Plan) lays o
u
t
and coimed at policies implementation actions
m
pr
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siv
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achieving the community's vision of a safe com
muni
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schools, with excellent and parks,ublic well-manged facilities development that celebrates it's small-town, r
u
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cha The now, challenge translate related ispolicies to
ract
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- Steers future development to the m
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suit places,
abl
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- Responds to the community's desire fdiverse, liveable, vibrant, safe, and prosperous city, - Enables vibrant commercial and mi
xe
d—
use
areas, robust lcal and economy,
- Prioritizes healthy neighborhoods.
LWC
C
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EXEC SUMMAR
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-For Proposals For Professional Ordinance Services Helena of Update, Zoning St. City Cindy Tz afo
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City of St.
1480 Mai
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Agenda Item #9.5.
in: 5m
ProjectManagement
Martha Miller, AICP, will be the Project Manager and prima ry
Miller has the aof for contact City. Ms. po
int strong resume in preparing and implementing zoning regul ations
, and the agency staff public inasprivate
sector. Martha's recent and ongoing experience includes co mp
reh
ens
ive
the code for of updates cities West
Sacramento, Vacaville, and Newark. She will provide overall technical conduct analysis, manage ment, prepare recommendations, and attend all project meetings a n
d
ev
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ts. Martha will be assisted by LWC President/CEO, Lisa Wise, A IC
P.
reform, code aonisnational Lisa expert
which she presents regularly at State and National APA, Leag ue
(ULl) Urban Cities, Land Clif of institute
ornia and the New Partners for Smart Gro th Conferences.
Our planning, zoning code, and community design experience enables usservices clientom to mitm
ent provide the most appropriate strategies and best practice app roa
che
s
applying Helena. adeptt We for are St.
a menu of coding approaches, and will provide the City of St. clear,oncise, Code user—friendly Zoning a that willimplement the City's vision established in the 2040 G en
er
al
stand and the Plan of testime.
We have received and reviewed all addenda to the RFP.
Sincerely,
Lisa Wise Consulting, Inc.
FirmOver
view Founded in 2006, (LWC) Wis urban and that specializes Consultin anplanning Inc. iseconomics firm eg, in enabling pedestr
ian
and sustainable, transit- well-designed neighborhoods, and facilitating places oriented
to live, work, and has market apolicy LWC and of deep understanding implementation, planning opportunities, and and review for entitlements complex projects.
C
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SUMMAR
EXECU lE
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Lisa Wise, AICP
President, Advi
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Pri
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601 California S
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607; 94108 SF,te CA
Cell:(805)
801-4115 Office: (805) 59
5-
13 45
iisa@
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Martha Mille
r, Director, Pro
ject
and of Point Contact Ma
nag
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983 Osos Str
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;
San Luis 93401 CAObispo,
Cell:(626) 61
6-
93 03
Office: (805)
hnsul mW. in L
IS
A
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LTI
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Ci
ty
St elena
.
Z
on
in
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Update CI
od
e Agenda Item #9.5.
Update, L C will examine the existing Code
and identify how to make land use policies and
development controls more user-friendly, legally
compliant, and effective, as well as acknowledge
opportunities and constraints to maintaining
St. Helena’s most valued characteristics. LWC’s
approach focuses on working closely with the
communityto considertraditionaland form-based
codes, infill development,pedestrian and bicyclefriendly streetscapes, mixed-use, and transitoriented development, as well as acknowledgment of economic and fiscal impacts; and best practices
for historic preservation, parking, signage, user
regulations, and landscaping.
for St. Helena and produce a state- of-the-art, flexible, user-friendly Zoning Code to effectively achieve the community's vision as expressed in the 2040 General Plan. To execute these objectives, our proposal includes a scope of work and project methodology designed to produce an updated Zoning Code that complies with State and federal law, and:
LWC's approach ac
kn
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wl
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ge
s
the Gneral
Plan as the longrangefor the "print" City's
b
l
u
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physical development athe code the asool
that implements the and The programs.
2040 General Plan lay
s
goals, cmp o
urehen
tsive policies, and impleme
ntation
progra achieve to
ms
the St. Helena commu
nity's
for the vision future:
”...in the year 2040, the to will beell- a
integrated place linked by commun
ity
institutions, safe neighbor
hoods
and streets,
and superior schools, and public
facilities.
in addition, plan
ning
thoughtf for
ul, well-mana ed developmen
t,
maintai
nin
its small-town, rural ch
ara
cte
r
vital isof
importance to St. Helena’s
P
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ANDP WOR
PR
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With this cl arPlan, eneral inetset p
a
t
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the next step Helena isSt. evaluate and to
update its reg
ulat
ory
framew tohat ensure
ork
it enables the t
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p
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of that devel ill fortify
opme
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and sustain theCode the Throug Zoning
h
ac
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L
I
S
A
CON INC.
SUL
TIN
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Ci
ty
St. Hele
na
IZ
o
n
i
n
g
Update Co
de
It Agenda Item #9.5.
AnEffectiveCode
LWCiscommittedtoprovidinghighlycustomized
and creative planning programs based on the
unique issues facing each community. Our
approach is grounded in extensive coordination
with City taff, civic leaders and the commu ity,
as well as in thorough, objective research and
best practice analyses. Each LWC code update
project is unique, and reflects the needs,
desires, character, and economic realities of
the community as well as best practices from
industry, academia, and similar cities around
the country. However, each LWC effort reflects
the following characteristics on zoning and
- implements the General Plan.
- Reflects sound planning principles and
current best practices for promoting and
supporting a variety of housing types. - Promotes high quality infill and mixeduse development, particularly in the Downtown area. - Responds to community concerns. - ls streamlined and transparent in its administration and decision-making
processes.
-
- is intuitive and user-frien
dly.
The Zoning Code isanopportunity to
repurpose the Cod
e
effective, amore clear
s and user-friendly t
o
o
l
thate produces kind
of development th
at
Helen St. and isvi’/ants,
a
consistent with the Gene Plan.
ral
P
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St. H
el
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and tquality itsservices pcitizens. for
r
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LTI
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Update Co I
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-
Inkm
ft Agenda Item #9.5.
W A
an
LWCwrites cod
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wi anthe of usersnderstan believe that code diffrent users. W perspectives thding should not hav
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hunt for rather, and or together; should excellence they easily arrive piece design at feasibility. Whe
n
dregulation we there unintended assurere noapproaches test consequences. to rs,
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We also write w
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that cl the rules understandable all code an that ensuring are users regulations to rit
y,
and procedures clear, aconsistent, and easy understand. to r
e Foster and fiscally, that physically achievable developmen reflects and vision com gals for housing employment supports mu
nity
and con
trib
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s
vibrant commercial toanbusiness districts. centers
Zoning ciexel m beations shoul logical toreg and te
o understa
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members, for and commun' ityofficials developers,
ty
staff, econsistent interpretation the at counter. plannin n
a
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Ens re the at benef'ts and burdens of arettaining goa sdevelopment share ,the oscomuni exanforffor usi opgrtunities able
s and com
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and supace, absinees. d'versity port
Zoning talso should vide devel regulations pr opportunities opm
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to acco
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resnable andards better adjustme ecretso
outcomes nd“fit". com unity
AVAVA \V/
ouAmv
Res integrs ndcom lement etcommunity character of
te, neigh
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rho ors, riand districts where urring. tis ocdevelopme
ods
,c
ff regree and control expected edevelopment for toutcomes City, r sid
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bus' ts, owners, and community. property
nesse
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P
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cti
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,
and or go s7nvalue.
@
PREDIC CON
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L
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S
A
CON INC.
SUH
ING,
C
it
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St. Hele
na
I Update Co
de
Agenda Item #9.5.
S‘HE‘
C. Zoning Code Update Recommendations
Memo
Based on technical review of the City's current
regulations, the 2040 General Plan, City staff
comments, and the results from stakeholder
interviews (see Task 2), L C will prepare a
Zoning Code Update Recommendations Memo
that highlights General Plan direction for new
development controls, assess the strengths and
weaknesses of the existing Code, and presents
the "big ideas" for the new Zoning Code. The
Zoning Code Update Recommendations Memo
will include recommendations for utilization of
appropriate zoning approaches, including formbased, performance-based, incentive-based, by stakeholders in Task 2 will be classified and sorted to identify common themes and shared concerns and included as a "punch list” of stakeholder comments in the report. D. Annotated Outline Based on comments on the Zoning Code Update Recommendation Memo and other input gathered at Workshop #1 (see Task 2), LWC will prepare an Annotated Outline of the Zoning Code. The outline will provide the recommended format, content, and organization of the new Zoning Code; retaining, amending, or discarding sections as necessary and proposing new sections where needed to improve clarity and user-friendliness. - Meetings: Project Initiation Meeting and City Tour (1 trip) - Products: Zoning Code Update Recommendations Memo Annotated Outline Task1:BackgroundReviewand
Technical Analysis
A. Project Initiation Meeting and City Tour
LWC will meet with City staff to discuss their
ideas and aspirations for the project, review the
approach to the Zoning Code Update, discuss
the public outreach process, finalize the work
program and schedule, and clarify roles and
responsibilities. LWC and City staff will conduct
a tour of the City to become familiar with the
patterns of development and the character
of neighborhoods and nonresidential areas
resulting from the implementation of the City's
LWC B. will conduct technical analysis and evaluation of applicable ordinances, plans, and policy documents, including the 2040 General Plan, existing Zoning Code, development standards from specific plans and planned development districts In the rty, and the raft Design Guidelines.
By moving from agreement
s
ongeneral
approaches to a new zoning fand
r
a
on specific sections, our wor
k
relies pr
o
gr
a
m
on City staff and the communit
y
angenerat
esd
a sense of ownership and co
m
mi
tm
ent
theo
new code. The task-by-task that
follow illustrate our approa
ch
technica to
l review and analysis, framewor
k
dev
elo
pm
ent
,
public participation, drafting and
preparation of the final Zoning
P
P
R
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P
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L
I
S
A
|N(. CO
NSU
LTI
NG,
Z
o
ni
n
g
Update Co I
de
Ci
ty
t. Agenda Item #9.5.
Workshop/Study Session #1: Community
workshop held early in the process to
introduce the project, discuss major
issues of current regulations, highlight
General Plan direction, and present
recommendations for a new regulatory
framework.
Workshops/Study Sessions #2-4: Three
workshops with the Planning Commission
to review and provide input on regulations
as they are being drafted will be held
through the process. Topics will be based
on the project phases described in Task 3.
Workshop/Study Session #5: Workshop
items that weren't fully resolved during the preliminary draft phase. The workshops/study sessions may also be combined with open houses, providing a forum for informal discussion with interested community members seeking to understand the new regulations. LWCwillcreated straightforward and informational outreach materials for each workshop/study session. D. Website Materials LW will provide information for the City's website, including text, photographs, maps, renderings, other images, and information on our credentials and the project and progress. Project memorandum and milestone docum nts will be designed for upload to th City's website to be accessible to interested community members.
TASK2:PublicOutreach
A. Public Outreach Program
LWC will work with City staff to formulate a
Public Outreach Program for the Zoning Code
Update using the components identified in this
Scope of Work. The Public Outreach Program
will outline all public meetings, study sessions,
stakeholder meetings, and other outreach
tools. The outreach activities identified in this
Scope of Work are a first cut, based on our initial
understanding of project needs and objectives.
e will work with City staff to structure a public
process that enables City Council, the Planning
Commission, and community members to
they are being formulated. B. Stakeholder Interviews LWC will prepare for and participate in one or nd interviews with City ionmakers, code users designers, architects, thers familiar with the opment in St. Helena. ible for identifying With and rview upto two days of meetings a
staff, City officials, decis
(e.g. property owners,
developers, etc.) and o
Zoning Code and devel
City staff will be respons
coordinating interviews and meetings.
small group interviews held in two rooms,
4 stakeholders can participate in the inte
process.
C. Workshops/Study Sessions
LWCwillconductuptofive communityworkshopsl
study sessions at key stages during the planning
process to provide opportunities for public
education and informal comment on the choices
sessions are as follows:
P
R
O
J
E
AP
PR
OA
CH
S
c
o
p
of Wor
k
L
I
S
A
CON INC.
SUL
TIN
G,
Ci
ty
St. Hele
na
I Update Co
de
Agenda Item #9.5.
fSH
B. Citywide Standards
LWC will prepare draft Citywide standards for
review. Citywide standards are those that apply
to development or uses in some or all zoning
districts in the city. Existing standards ill be
evaluated and new or revised standards will be
identified for implementing the General Plan,
responding to staff and community concerns,
and bringing standards up to date with current
uses, practices, and state and federal law. Topics
include, but are not limited to standards for
specific uses, landscaping, signs, parking, and
nonconforming provisions. LWC will prepare a
draft of the Citywide standards for staff review
and revise based on staff comments.
LWCwillprepare a complete set of administrative provisionsforthe administration and enforcement of the Code, including application procedures, required findings, hearings and approval, and post decision procedures for all permit/approval types including use permits and code amendments. LWC will prepare a draft of the Administration and Permit Procedures for staff review and revise based on staff comments.
E. Outreach Toolkits
In order to engage those who do not otherwise
attend public workshops, it can be effective to
meet with community groups, associations, and
individual citizens in non-traditional settings, such
as regular meetings of community organizations
or at a gathering of interested neighbors. LWC
will provide staff a "toolkit” of materials, based
on workshop materials, project deliverables, and
project information developed for other aspects
of the project, to conduct project briefings to
these types of groups throughout the project.
Staff willorganize and conduct the briefings. - Meetings: Stakeholder Interviews Workshops/StudySessions
- Products: PublicOutreach Program Workshop/StudySession Materials Informationfor the City's Website Outreach Too/kits
TASK3:PreliminaryDraftRegulati
ons byPhase
LWC will develop preliminary drafts of updated
regulations related to emphasis areas in phases
as described below to facilitate review prior to
incorporation into a complete Public Review Draft
Zoning Code.
A. Zoning District Regulations
L C will prepare draft zoning district regulations
for review. Regulations will be drafted for
all districts and include use regulations and
development standards. LWCwill prepare a draft
of the Zoning District Regulations for staff review
TAS4:PublicRevie
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Code
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Review Draft will address all as
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regulation, including introductory provisions,
district development standards and use
regulations, citywide regulations, administrative
procedures, and definitions of terms. The
Public Review Draft will be fully formatted and
contain graphics, diagrams, tables, and charts to
complement and supplement the Code text. LWC
will prepare an Administrative Draft, coordinate
with the City's Project Manager on their review
with meetings and phone calls as needed, and
prepare a Public Review Draft Zoning Code based
on a consolidated set of comments.
B. Zoning Map Revisions
LWC will work with City staff to identify areas
that will require map changes. City staff will
preparing the Zoning Map. C. Revised Public Review Draft Zoning Code LWC will review comments on the Public Review Draft Zoning Code with City staff and prepare a Revised Public Review Draft Zoning Code. LWCwill coordinate with the City's Project Manager with meetings and phone calls as needed to prepare the Revised Public Review Draft Zoning Code. - Meetings: Meetings and phone calls with City sta?‘ to review draftproducts and review the zoning map - Products: AdministrativeDraftPublicReview DraftZoning Code PublicRevie DraftZoning Code RevisedPublic ReviewDraft Zoning Code TASKS: Environmental Review/
CEQADocumentation
A. EIRConsistency Technical Memo
The City certified an EIR for the General Plan
in May 2019. The Zoning Code Update will
implement the'policy direction of the General
Plan, the environmental effects of which were
evaluated in detail in the EIR.it is anticipated the
Zoning Code Update will be consistent with the
General Plan EIR. LWC will prepare a technical
memo supporting findings of consistency with the
2040 General Plan EIR.However, ifthe City desires
more formal documentation, an EIRAddendum
E/R Memo (Optional) E/RAddendum
Task6:PublicReviewand
Adoption;FinalZoningCode
A. Planning Commission Hearings
LWCwill attend, prepare materials for, and mak
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formal presentations at up to two Plannin
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B. Final Draft Code
L C will revise the Revised Public Review Dra
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B. Infill Guidelines Handout
LWC will prepare a handout specifically tailored
for infill development strategies and design
standards or guidelines. The goal will be to
provide an easy to understand guide that will
help facilitate and streamline infilldevelopment. - Product:: InfillGuidelines Handout C. Objective Standards for Multi-Family
Development Handout
LWC will prepare a handout that outlines the
objective standards that can be used when
considering multi-family development projects.
The document shall clearly identify when and
how these standards may be used.
Task7:Handbooks anolHandouts
(Op?onaD
A. Zoning Handbook
LWCwill prepare a concise user-guide/handbook
for the public that explains how to use the new
Zoning Code. The handbook will be easy to
understand with graphics and examples that
demonstrate how to use the code and find
answers to frequently requested information
such as setbacks, lot coverage, commercial
building signage, accessory structure standards,
and Historic St. Helena design standards. The
handbook will be provided in PDF format with
Products: Zoning Handbook
C. City Council Hearings
LWCwill attend, prepare materials for, and make
formal presentations at up to two City Council
hearings to support adoption of the Zoning Code.
D. Final Zoning Code
Based on CityCouncil action and final text changes
provided by City staff, LWCwill prepare the final
Zoning Code. The document will be produced
in Adobe Acrobat (PDF) and a Microsoft Word
formats and made accessible and interactive
through online publishing. - Meetings: Planning Commission Hearings (2) CityCouncilHearings (2) - Products: PublicHearing Materials P R
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LisaWiseConsulting, Inc.
LWCspecializes in updating, modernizing and streamlining zoning codes aimed pedestrian pr o
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sustain wellable, designed places to live,work, and recreate. LWCis distinguished by consistent com mit
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LWCcore competencies include:
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- Housing Elements and Affordable Housing Policy
- Public Engagement and Community Consensus Modeling
- Economic and Market Analyses and Strategies
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local 10governments
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resumes include 60 comprehensive code updates, diagnoses, and regulatory assessments; 16 sign code updates; and over 130 long range planning, housing, economic, onfinan projects ce
time and to our client's satisfaction. LWC is a certified Disadvantaged Business of State the in California (UPC Firm Number 40054).
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The primary purpose of the
amendments was to address high
priority issues which focused on
signage, slaughterhouses and
poultry farms, community gardens,
camping, and telecommunications.
The project began with focused
interviews with staff members
followed by a preliminary analysis
memorandum. Objectives of
the Code Amendments were to
uses, improve clarity of procedures and requirements, and comply with legal mandates while preserving the character of Marin County.. in addition, LWC conducted a detailed analysis and update oft Sign Code considering the conte
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revised to comply with upd
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shot clock standards.
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Jeremy Tejirian, AICP
Planning Manager
Community Development
Agency
3501 Civic Center Drive
Suite 308
San Rafael, CA94903
(415) 473-3798
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Zoning i\/lode nization Project
Adopted
2016 - 2019
$233,000
David Tilley
Principal Planner
City of West Sacramento
1110 West Capitol Avenue,
ZnclFloor
West Sacramento, CA
95691
(91 6) 617-4645
dav/'dt@
LWC prepared a comprehensive
update to the City's
Ordinance. The Zoning Ordinance,
originally written in 1990, had been
amended numerous times, but had
not been comprehensively updated.
As land use patterns diversified and
modernized, the City found that the
Zoning Ordinance was hindering
new objectives and economic
development.
TheZoningOrdinanceModernization
Project (ZOMP) brings the code up to
date, adequately reflecting modern
uses and current development
practices. The ZOMP also provides
consistency with the recently
Zoning,
LWC
TEXAM AND REFEREN
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industrial District where the focus was to balance the viability of industrial development as an
employment base and new and
emerging economies. New, non
industrial uses, such as craftsman
or artisan spaces, restaurants,
entertainment, retail, and office
uses, were allowed in the lndustrials
to support creative employment areas and a hub for innovation and The Zoning Ordinance be
published in an interactive
on-line through EnCo
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FVCL
Land Use and Development Code Audit
Complete
November 18 - March 2 19
$74,000
Fred Buderi
City Planner
City of Vacaville
Community Development
Department
650 Merchant Street
Vacavilie, CA95688
(707) 449-5307
fred.buderi@
cityofvacaviliecom
LWC completed an audit of the
City of Vacaville’s Land Use and
DevelopmentCode,thefirstphaseofa
two-phase effort to comprehensively
update the Code and repurpose it as a flexible, effective, user-friendly tool to implement the General Plan.
The objective was to produce a user-friendly set of regulations that provide clear direction about the
City's expectations and to facilitate
development of qual_ityprojects by
making standards clear and effective,
streamlining review processes, and
incorporating flexibility to adapt to
specific circumstances.
Vacaville’s Land Use Development
Code was last updated in 1996 and
has seen many amendments. While
this approach worked in the shortterm, it has led to inconsistencies, omissions and duplications. These
shortcomings have made the
code difficult to use and interpret
and have not generated the kind
of development that Vacaville
has targeted for the future. The
City identified addressing these
deficiencies as part their 2015
General Plan Update by updati
ng
their development code as a priori
ty
project. The City Council's visi on
for the code update emphasize
d
local economic development an
d
attracting high quality project s. The vision went further to identi fy
key goals of Phase 1 (
Lan
d Development Code Audit) and Pha
se 2 (Comprehensive Code Update):
- Flexibility
- Compliance
- Prioritized efforts
- Pinpoint chapters in the Gener
al Plan that require updating
- Improved organization an
d
structure
- A detailed, feasible and logi
cal workplan
The Land Use and Developme
nt Code Audit identi?ed items fo
r
improvements, recommende
d
changes to be made; presente
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a state-of-the-art organizatio
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e; and established a work plan
comprehensive update. The secon
d phase, the Code update, is underwa
LWC
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Agenda Item #9.5.
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W CITYOFW0 LANI
(IN IS H»uena
2019 Compr hensive Zoning Code Update
August 2019 - Present
August 2019 - Sept mber 2020
$358,610
Steve Coyle
Director of Community
Development
300 First Street
Woodland,CA95695
(530) 661 -5820
Stephen.Coyle@cityofwood/and.org
The City ofWoodland hired Lisa Wise
Consulting, lnc. to update its Zoning
Code with a focus on more walkable,
complete neighborhoods and
corridors in an urban form. The goal
of the update is a concise, consistent
and that
implements the vision established in
the 2035 General Plan and replaces
user-friendly code
the interim Zoning that was adopted
as an urgency ordinance in 2018.
Much of the new opportunities for
I new single-family residential within
the Woodland's boundaries have
been developed, and the emphasis
for the new code is to enable and
incentivize future Qlevelopment in
specific planned neighborhoods,
infill
sites as well as mixed use and
The update will
also focus on modernizing and
future annexed lands and
redevelopment.
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Mammoth Lakes, CA,Commercial Districts Development Standards Newark, CA,Comprehensive Zoning Ordinance Update
Placer County, CA,Area Plan and Implementing Ordinance
Porterville, CA, Development Code Update
Pomona, CA,Zoning and Subdivision Code Update
Princeton, San Mateo County, CA,General Plan, Zoning, and LocalCoastal Plan Update
San Carlos, CA,Zoning Ordinance Update
San Gabriel, CA,"Greening the Code" Zoning Amendments
Santa Barbara, CA, New Zoning Ordinance
South San Francisco, CA,Zoning Ordinance Update
West Hollywood,CA, Norma Triangle Neighborhood Overlay District and Design Guidelines
Yuba County, CA, Development Code Update
D/rector
Martha Miller has over 16 years experience a
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El Monte, CA, Comprehen
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and Ordinance Zoni Citywide Design
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Fresno, CA,Development Upda
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As a certified planner and public accountant, Lisa has over 30 years of experience in zoning code updates, land use economics, housing policy, financial feasibility analysis, and the management of complex projects. Lisa is considered a national expert on code reform and housing policy and presents on the topics regularly at State and National APA, League of California Cities, ULl, and the New Partners for Smart Growth conferences. Lisa recently received the CNU Paul Crawford award for Excellence in Planning. She is the former Chair and currently serves on the Steering Committee of the Form Based Code institute, as adjunct faculty and lectures on Urban Planning and Real Estate Finance at California Polytechnic State University in San Luis Obispo and on the Dean's Leadership Council.
Lisa has been directly responsible for a breadth of large-scale projects that assess land use policy and economic performance, and ultimately make recommendations for more vibrant and resilient communities. These include 34 code updates, 35 economic projects, 23 master and specific plans, 20 housing elements, and several inclusionary and employee housing studies.
Prior to starting LWC in 2006, Lisa worked for land use planning firm Crawford, Multari & Clark Associates. From 1990 to 1999, Lisa was a Manager at PricewaterhouseCoopers (PWC), one of the "Big Four" international accounting, ?nancial services and management consulting firms. At PwC, Lisa's responsibilities included managing large financial services engagements, Alameda County, CA,Ashland Cherryland Business District Specific Pla n Update and Form Based Code Austin, TX,Land Development Code Update
Benicia, CA, Mixed-Use Master Plan and Form Based Code
Beverly Hills,CA, Economic Sustainability Plan
Cincinnati, OH, Neighborhood Annexation Form Based Code Study Flagstaff, AZ, Zoning Ordinance Update
Grover Beach, CA,Zoning Code Update and West Grand Ave. Master Pla n Hayward, CA, Downtown Specific Plan and Form’ Based Code Kingsburg,CA,DevelopmentCodeUpdate,Form BasedCode,and EconomicStud y Las Vegas, NV, Downtown Form-Based Code
Livermore, CA, Development Code Update
Lom oc CA Zonin Code Update
rt Term Rental Housing Program and Regulations
ode and Local implementation Plan Update
ed Code and Regulating Plan
T RailStation Areas: TOD Master Plan
le Corridors Plan and Form Based Code
, Economic Development Strategic Plan
own Specific Plan, Vision, and Form Based Code
ng Code Update, Housing Element 4th/Sth Cycle
ing Code Update
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ty San Lugs Obsspo,
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Alameda County, CA,Castro Valley General Plan implementation, Zoning Code Update, and Specific Plan
Austin, TX,Land Development Code Update
Burbank, CA,Mixed Use Development Standards Ordinance
Calipatria, CA,Zoning Ordinance Update
Hayward, CA, Downtown Specific Plan and Form-BasedCode
Hayward, CA, Form-Based Codes Update
Hermosa Beach, CA,General Plan Update
Kaua’i County, West Kaua’i Form Based Code
Las Vegas, NV, Downtown Master Plan
Lompoc, CA,Zoning Code Update
Long Beach, CA,Zoning Code Audit
Malibu, CA,Zonin Code and LocalImplementation Plan Update Paci?c Grove, CA, Development Code Update
Rancho Cucamonga, CA, North Eastern Sphere Annexation Project San Luis Obispo County, CA, Oceano Revitalization Plan
Soledad, CA, Downtown Specific Plan, Vision, and Form Based Code CA,
Sen/or Assoc/'0re
Kathryn has over seven years of hands-on zo
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Lompoc, CA,Zoning Code Update
Mammoth Lakes, CA,Clearwater Specific Plan Concept Review Mammoth Lakes, CA,General Plan Update
Mammoth Lakes, CA, Si n Ordinance Update and Negative Declaration Mammoth Lakes, CA,Snowcreek Master Plan Update
Mammoth Lakes, CA,Zoning Code Update
Marin County, CA,Code Amendments
Moraga, CA, Downtown Specific Plan implementation
Paso Robles, CA, Beechwood Specific Plan
Rancho Cucamonga, CA, r F r a Devel nt f rt North East rn Sphere Annexation Specific PlanTransfer of Development RightsAnalysis San Pablo, CA, Priority Development Area lmplementation Plan Tehachapi, CA, Oak Tree VillageSpecific Plan
University of Hawaii infrastructure Master Plan Financial Analysis Vallejo, CA,Zoning Code Update
Westerville, OH, Zoning Code Update
Senior Associate
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While at LWC,jen has been the Project Mana
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for several technical analysis
and code projects, including projects in L
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Westerville, and Vallejo,
OH. She holds a Master of Business Admini
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sector experience for a strategic and balance
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Henderson, NV, Development Code Update
Las Vegas, NV, Downtown Form-Based Code
Lompoc, CA,Zoning Code Update
Marin County, CA,Code Amendments
Marin County, CA,Short-Term Vacation Rentals Report
Paso Robles, CA,Beechwood Specific Plan
San Luis Oblspo, CA, San Luis Ranch Specific Plan
Seaside, CA,General Plan Update Market Report
Te achapi, CA,Oak Tree VillageSpecific Plan
Tempe, AZ,Transportation Overlay District Code Update
Vallejo, CA, Zoning Code Update
Westerville, OH, Zoning Code Update
Assoc/‘citeP/cmr7er/
Spencer specializes in longrange
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of the American Planning (APA), California Central Coasthapter.
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r Alameda County, CA,Castro Valley General Plan implementation Arlington, MA,Sign Regulations Update
Buena Park, CA,City Yard Form-Based Code
Grover Beach, CA, Parking Regulations Update
Half Moon Bay, CA, Poplar Beach Gateways Plan
Hayward, CA, industrial District Regulations Update
Los Angeles County, CA, Metro Purple Line Extension and Connector Station Area Plans
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Third Amendment to Professional Services Agreement City of St. Helena STH Contract: FY 2020-049 with Lisa Wise Consulting
AMENDMENT #3
TO PROFESSIONAL SERVICES AGREEMENT WITH LISA WISE CONSULTING; STH CONTRACT NO: 2020-049 FOR ADDITIONAL TASKS RELATED TO THE ZONING CODE UPDATE FOR ADDITIONAL $38,875 AND EXTENSION OF CONTRACT TERM TO DECEMBER 31, 2023
This Third Amendment to Professional Services Agreement City of St. Helena STH Contract: FY 2020-049 with Lisa Wise Consulting (LWC) dated November 12, 2019 ("Agreement") is made as of this ____ day of April, 2023 by and between the City of St. Helena and LWC.
RECITALS
A. On November 12, 2019, The City of St. Helena and LWC entered into an agreement to prepare a comprehensive update to the zoning code; and
B. On December 14, 2021 the City to amended the Agreement for an additional $17,369 to allow for updating the General Plan base map and create new zoning map and extended the term of the contract to December 1, 2022 for any post adoption coordination needs.
C. The City desires to be responsive to public comments and has determined the need for an additional public meeting and additional consultant time to study certain zoning issues beyond the original scope of the project as outlined in the attached amended scope of work (Exhibit 1); and
D. The City of St. Helena and LWC now desire to amend the Agreement for and additional $38,875 and to extend the term of the contract to December 31, 2023 for any post adoption coordination needs.
AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:
1. Section 3. Time for Completion, is replaced as follows:
“The time for completion of services shall be through December 31, 2023. The parties expressly agree that time is of the essence in the performance of this Agreement.”
2. Section 4A. Compensation and Method of Payment, is replaced as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay consultant the additional amount specified in Exhibit A, Scope of Services, attached hereto and Agenda Item #9.5.
Third Amendment to Professional Services Agreement City of St. Helena STH Contract: FY 2020-049 with Lisa Wise Consulting
made a part hereof. Total compensatation shall not exceed $376,234.” All other terms of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.
LISA WISE CONSULTING
By: _____________________________
Print Name:_______________________
Title: ____________________________
CITY OF ST. HELENA
a Municipal Corporation
By:_________________________________
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
_______________________________
Ethan Walsh, City Attorney, St. Helena
ATTEST:
____________________________
City of St. Helena City Clerk
Cindy Tzafopolous
Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 1 City of St. Helena Zoning Code Update
Scope of Work and Budget Update
March 22, 2023
Scope of Work
This proposed Scope of Work includes updates to Task 4.C (Revised Public Review Draft Zoning Code), Task 6 (Public Review and Adoption; Final Zoning Code), and Task 7.D (Zoning Map) resulting from the need to complete additional work not anticipated in the April 2021 Budget Realignment Scope of Work. Following the completion of the highly successful joint Planning Commission and City Council public meetings that were held in St. Helena on October 26th, November 16th, and December 7, 2022, LWC anticipates the need for additional work and additional meetings with staff in order to complete the final Zoning Code for the City of St. Helena, as detailed in Track Changes in this updated Scope of Work. Tasks that have been completed are identified in yellow highlight.
TASK 1: BACKGROUND REVIEW AND TECHNICAL ANALYSIS
A. Project Initiation Meeting and City Tour. LWC will meet with City staff to discuss their ideas and aspirations for the project, review the approach to the Zoning Code Update, discuss the public outreach process, finalize the work program and schedule, and clarify roles and responsibilities. LWC and City staff will conduct a tour of the City to become familiar with the patterns of development and the character of neighborhoods and nonresidential areas resulting from the implementation of the City’s current development regulations. TASK COMPLETE B. Technical Analysis and Evaluation. LWC will conduct technical analysis and evaluation of applicable ordinances, plans, and policy documents, including the 2040 General Plan, existing Zoning Code, development standards from specific plans and planned development districts in the City, and the Draft Design Guidelines. TASK COMPLETE C. Zoning Code Update Recommendations Memo. Based on technical review of the City’s current regulations, the 2040 General Plan, City staff comments, and the results from stakeholder interviews (see Task 2), LWC will prepare a Zoning Code Update Recommendations Memo that highlights General Plan direction for new development controls, assess the strengths and weaknesses of the existing Code, and presents the “big ideas” for the new Zoning Code. The Zoning Code Update Recommendations Memo will include recommendations for utilization of appropriate zoning approaches, including form-based, performance-based, incentive-based, and use-based approaches. Issues identified by stakeholders in Task 2 will be classified and sorted to identify common themes and shared concerns and included as a “punch list” of stakeholder comments in the report. TASK COMPLETE
D. Annotated Outline. Based on comments on the Zoning Code Update Recommendation Memo and other input gathered at Workshop #1 (see Task 2), LWC will prepare an Annotated Outline Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 2 of the Zoning Code. The outline will provide the recommended format, content, and organization of the new Zoning Code; retaining, amending, or discarding sections as necessary and proposing new sections where needed to improve clarity and user-friendliness. TASK
COMPLETE
Meetings: Project Initiation Meeting and City Tour (1 trip) Products: Zoning Code Update Recommendations Memo
Annotated Outline
TASK 2: PUBLIC OUTREACH
A. Public Outreach Program. LWC will work with City staff to formulate a Public Outreach Program for the Zoning Code Update using the components identified in this Scope of Work. The Public Outreach Program will outline all public meetings, study sessions, stakeholder meetings, and other outreach tools. The outreach activities identified in this Scope of Work are a first cut, based on our initial understanding of project needs and objectives. We will work with City staff to structure a public process that enables City Council, the Planning Commission, and community members to review and comment on updated regulations as they are being formulated. TASK
COMPLETE
B. Stakeholder Interviews. LWC will prepare for and participate in one or two days of meetings and interviews with City staff, City officials, decisionmakers, code users (e.g. property owners, designers, architects, developers, etc.) and others familiar with the Zoning Code and development in St. Helena. City staff will be responsible for identifying and coordinating interviews and meetings. With small group interviews held in two rooms, up to 40 stakeholders can participate in the interview process. TASK COMPLETE C. Workshops/Study Sessions. Task 2C has been updated per April 2020 Public Outreach Program. Up to five events will be conducted throughout the Code Update process to hear community issues and priorities and seek community input on draft policies, regulations, and implementation strategies. These events may take the form of open houses, workshops, and/or study sessions with decisions-making bodies, such as the Planning Commission and/or City Council. These events are also an opportunity to provide public education on complex land use issues and concepts and changes proposed to the Zoning Code. TASK COMPLETE Regardless of the format of the event, each will allow community members the opportunity to view materials, interact with the Project Team, and engage in discussions about the Code Update. The events listed below are proposed at key points in the planning process to gather comments and feedback on preliminary sets of draft recommendations and changes. • Event #1: Joint PC/CC Study Session. At a joint session of the Planning Commission and City Council, the planning team will provide a brief introduction to the project, present project objectives, present what the team heard at the stakeholder interviews, and describe Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 3 the general approach to the update. The planning team will also hear initial issues, concerns, and priorities of the decision-making bodies. TASK COMPLETE ) • Event #2: Open House and PC Study Session on Recommendations Memo and Annotated Outline. A study session will be held at a regularly scheduled Planning Commission meeting to review and solicit input on the Recommendations Memo and Annotated Outline. Prior to the meeting, the planning team will hold an informal “open house” to allow community members to view materials on easels, interact with the Project Team, ask questions about the process and scope of the project, and have detailed discussions about the material presented. In lieu of an in-person event, the planning team may post meeting materials online ahead of the meeting. TASK COMPLETE • Joint PC/CC Study Sessions on the Revised Public Review Draft (3). Three joint study sessions will be held with the Planning Commission and City Council to review and solicit input on the Revised Public Review Draft. Topics will be determined in consultation with City staff. The planning team will prepare slide decks for the study sessions and provide them to City Staff to post online ahead of the meeting. LWC will provide City staff with a summary table of changes based on feedback received at the study sessions with the Public Hearing Draft. TASK COMPLETE
D. Website Materials. LWC will provide information for the City’s website, including text, photographs, maps, renderings, other images, and information on our credentials and the project and progress. Project memorandum and milestone documents will be designed for upload to the City's website to be accessible to interested community members. TASK
COMPLETE
E. Outreach Toolkits. In order to engage those who do not otherwise attend public workshops, it can be effective to meet with community groups, associations, and individual citizens in nontraditional settings, such as regular meetings of community organizations or at a gathering of interested neighbors. LWC will provide staff a “toolkit” of materials, based on workshop materials, project deliverables, and project information developed for other aspects of the project, to conduct project briefings to these types of groups throughout the project. Staff will organize and conduct the briefings. TASK COMPLETE
F. Subcommittee Meetings (up to 12). LWC will prepare for and lead up to 12 two-hour on-line Subcommittee meetings in advance of the CC and PC Joint Study Sessions described in Task 2C.
The Subcommittee meetings are intended to review key issues of concern, discuss recommended standards and provisions, and ensure support from Subcommittee members prior to presentation at public events. The budget estimate for these meetings includes a call with City staff, meeting agendas, and other meeting material, such as illustrations of the application of standards for the first two Subcommittee meetings. LWC will review one set of consolidated comments from the subcommittee but will not provide written responses to comments. Rather, responses to comments (written and discussed at the meeting) will be Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 4 addressed in the Revised Public Review Draft. LWC anticipates the following meetings; however, the topics of the meetings may change based on input from the Subcommittee. TASK COMPLETE • Five meetings on Zoning District Regulations. Topics are anticipated to be:
1. Introduction and Built Form in the Residential Districts. Meeting materials will include diagrams of existing vs. proposed standards. Estimated cost: $8,935.
2. Built Form in the Non-Residential Districts Meeting materials will include diagrams of existing vs. proposed standards. Estimated cost: $8,935.
3. Overlay Districts. Estimated cost $2,250.
4. Uses by District. Estimated cost $2,250.
5. Topics Specific to Uses. Estimated cost $2,250.
• Three meetings on Administration and Permits. Topics are anticipated to be:
6. Common Procedures. Estimated cost $2,250.
7. Permits and Approvals. Estimated cost $2,250.
8. Non-Conforming Provisions. Estimated cost $2,250.
• Four meetings on Citywide Standards, Definitions, and Outstanding Items. Topics are anticipated to be:
9. General Site Standards, Parking and Loading. Estimated cost $2,250.
10. Signs, Performance Standards. Estimated cost $2,250.
11. Definitions of Terms, Rules of Measurement. Estimated cost $2,250.
12. “Parking Lot List” (Outstanding unresolved items). Estimated cost $2,250.
G. Meeting with Downtown Merchants. LWC will participate in a 1.5-hour meeting with downtown business owners/operators and property owners to discuss standards and uses in the Downtown, answer questions, and hear concerns. LWC will provide an agenda and prepare a summary of the discussion. TASK COMPLETE
Meetings: Stakeholder Interviews
Community Events (2)
Joint PC/CC Study Sessions (3)
Up to 12 Subcommittee web conference meetings
Meeting with Downtown Merchants
Products: Public Outreach Program
Community Event and Study Session Materials
Subcommittee Meeting Materials
Information for the City’s Website
Outreach Toolkits
Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 5 TASK 3: ADMINISTRATIVE DRAFT REGULATIONS BY PHASE
LWC will develop Preliminary drafts of updated regulations related to emphasis areas in phases as described below to facilitate review prior to incorporation into a complete Public Review Draft Zoning Code.
A. Zoning District Regulations (Part III) and Definitions of Uses (partial Part V). LWC will prepare draft zoning district regulations and definitions of uses for review. Regulations will be drafted for all districts and include use regulations and development standards. LWC will prepare a draft of the Zoning District Regulations for staff review and revise based on staff comments. TASK COMPLETE
B. Citywide Standards (Part IV). LWC will prepare draft citywide standards for review. Citywide standards are those that apply to development or uses in some or all zoning districts in the city.
Existing standards will be evaluated and new or revised standards will be identified for implementing the General Plan, responding to staff and community concerns, and bringing standards up to date with current uses, practices, and state and federal law. Topics include, but are not limited to standards for specific uses, landscaping, signs, parking, and nonconforming provisions. LWC will prepare an Administrative Draft of the Citywide Standards for staff review and revise based on one set of consolidated non-conflicting staff comments. TASK COMPLETE C. Administration and Permits (Part II), General Provisions (Part I) and Definitions of Terms and Rules of Measurement (partial Part V). LWC will prepare a complete set of administrative provisions for the administration and enforcement of the Code, including application procedures, required findings, hearings and approval, and post decision procedures for all permit/approval types including use permits and code amendments. LWC will prepare an Administrative Draft of the Administration and Permit Procedures, General Provisions, and Definitions of Terms and Rules of Measurement for staff review and revise based on one set of consolidated non-conflicting staff comments. TASK COMPLETE D. Working Meetings. LWC will attend up to 10 two-hour working meetings with City staff during the preparation of the Admin Draft Citywide Standards and the preparation of the Admin Draft Administration and Permit sections. These will be structured calls with agendas and may include members from the larger team (City attorney, departments heads, etc.). TASK COMPLETE Meetings: Up to 10 structured meetings with City staff and a larger team as appropriate Brief, informal phone calls with City staff as needed to review draft products Products: Administrative Draft Zoning Code
TASK 4: PUBLIC REVIEW DRAFT ZONING CODE
A. Public Review Draft Zoning Code. LWC will prepare a Public Review Draft of the Code for Subcommittee review based on a review of all comments on the draft regulations prepared in Task 3. The Public Review Draft will address all aspects of zoning regulation, including Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 6 introductory provisions, district development standards and use regulations, citywide regulations, administrative procedures, and definitions of terms. The Public Review Draft will be fully formatted and contain graphics, diagrams, tables, and charts to complement and supplement the Code text. TASK COMPLETE
B. Zoning Map Revisions. LWC will work with City staff to identify areas that will require map changes. City staff will be responsible for making the changes and preparing the Zoning Map.
The City may also choose to proceed with Optional Task 7D. TASK COMPLETE C. Revised Public Review Draft Zoning Code. LWC will review one set of consolidated nonconflicting comments on the Public Review Drafts Zoning Code with City staff and prepare Revised Public Review Drafts Zoning Code for presentation at the Joint PC/CC Study Sessions.
LWC will coordinate with the City’s Project Manager with phone calls as needed to prepare the Revised Public Review Draft Zoning Code. Before submitting the document to staff, LWC will thoroughly proof check the draft. LWC will submit a track changes and “clean” draft for staff review prior to finalizing the Revised Public Review Draft. TASK COMPLETE, except that an additional Joint PC/CC Study Session, now tentatively scheduled in May, is described in Task 6.A (Public Hearing Draft Code).
Meetings: Meetings and phone calls with City staff to review draft products and review the zoning map Products: Public Review Draft Zoning Code
Revised Public Review Draft Zoning Code
TASK 5: ENVIRONMENTAL REVIEW/CEQA DOCUMENTATION
A. EIR Consistency Technical Memo. The City certified an EIR for the General Plan in May 2019.
The Zoning Code Update will implement the policy direction of the General Plan, the environmental effects of which were evaluated in detail in the EIR. It is anticipated the Zoning Code Update will be consistent with the General Plan EIR. LWC will prepare a technical memo supporting findings of consistency with the 2040 General Plan EIR. However, if the City desires more formal documentation, an EIR Addendum may be prepared as an optional task.
Products: EIR Consistency Technical Memo
(Optional) EIR Addendum
TASK 6: PUBLIC REVIEW AND ADOPTION; FINAL ZONING CODE
A. Public Hearing Draft Code. LWC will update the Revised Public Review Draft Zoning Code based on comments and feedback received at the three joint Planning Commission/City Council study sessions held on October 26th, November 16th, and December 7, 2022. LWC will attend an additional joint Planning Commission/City Council study session in May 2023 during which the Planning Commission and City Council will provide direction on key topics based on the public comment received on the Public Review Draft (Sub-Task 6.4). The preparation of the PowerPoint presentation, based on the extensive feedback recorded in the Comment Trackers from past Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 7 meetings, for the May joint meeting will require substantially more work than preparing for a public hearing; for this reason the budget for a public hearing is not analogous to that required for the joint meeting. Further, LWC recommends that we should attend and participate in all Planning Commission and City Council hearings as this will be beneficial to both the City staff, City officials, and the community. Sub-Task 6.A.1 provides the budget for the additional joint meeting based on actual costs of attendance at previous meetings.
The City received a substantial number of comments from the general public on the design standards for residential uses included in Section 17.16.040 (Design Standards). Processing and understanding these comments and preparing updates to the standards has required substantial work beyond that contemplated in the original Scope of Work, and additional work will be necessary in the months ahead. Task 6.A.2 establishes a budget for the management and update of the Comment Trackers.
In addition, staff has requested the insertion of new materials not originally included in the original Scope of Work (such as the ADU standards) and other unanticipated work that may be necessary. Integrating new materials into the Code draft will require reformatting of the original document. Also, additional meetings with City staff will continue to be needed to resolved public comments and as updates to the design standards and other zoning standards are completed.
Sub-Task 6.A.3 provides the not-to-exceed budget amount for the additional work necessary to update the design standards and other Chapters in the Zoning Code. Sub-Task 6.A.4 details the budget for additional meetings with City staff (assumes up to eight meetings, one-hour each with time for preparation and follow-up) that are needed to resolve outstanding issues and community concerns, specifically related to public comments received.
LWC will prepare a Public Hearing Draft Zoning Code for consideration by the Planning Commission and City Council. LWC will submit a track changes Public Hearing Draft for staff to review edits related to Planning Commission/City Council and public comments recorded in the Comment Trackers. If any of the edits to address Planning Commission/City Council comments are unclear, not adequately addressed, or conflict with another part of the Code, staff will provide a list of additional edits and LWC will revise the Public Hearing Draft Code prior to its release. LWC will not be responsible for identifying any possible amendments to the St. Helena General Plan that may result from the Zoning Code update.
B. Planning Commission Hearings. LWC will attend in-person, prepare materials for, and make formal presentations at up to two Planning Commission hearings to support adoption of the Zoning Code.
C. City Council Hearings. LWC will attend in-person, prepare materials for, and make formal presentations at up to two City Council hearings to support adoption of the Zoning Code.
D. Final Zoning Code. Based on City Council action and final text changes provided by City staff, LWC will prepare the final Zoning Code. The document will be produced in Adobe Acrobat (PDF) Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 8 and a Microsoft Word format that can be made accessible and interactive through online publishing.
Meetings: Planning Commission Hearings (2)
City Council Hearings (2)
Products: Public Hearing Materials (slide decks)
Public Hearing Draft Zoning Code (Track changes for staff review and Final Public Hearing Draft)
Final Zoning Code
TASK 7: HANDBOOKS AND HANDOUTS (OPTIONAL)
A. Zoning Handbook. LWC will prepare a concise user-guide/handbook for the public that explains how to use the new Zoning Code. The handbook will be easy to understand with graphics and examples that demonstrate how to use the code and find answers to frequently requested information such as setbacks, lot coverage, commercial building signage, accessory structure standards, and Historic St. Helena design standards. The handbook will be provided in PDF format with internal hyperlinks for easy navigation. (not needed) Product: Zoning Handbook
B. Infill Guidelines Handout. LWC will prepare a handout specifically tailored for infill development strategies and design standards or guidelines. The goal will be to provide an easyto-understand guide that will help facilitate and streamline infill development. (not needed) Product: Infill Guidelines Handout
C. Objective Standards for Multi-Family Development Handout. LWC will prepare a handout that outlines the objective standards that can be used when considering multi-family development projects. The document shall clearly identify when and how these standards may be used.
Product: Objective Standards for Multi-Family Development Handout D. Zoning Map. LWC will update the citywide Zoning map in GIS that identifies zones at a parcel level. Based on the most current County GIS files to be provided by staff, LWC will prepare an administrative draft Zoning map, revise based on a single set of consolidated, non-conflicting comments and submit a public review draft zoning map. LWC will also participate in up to 3 onehour calls to discuss map edits with City staff. The final map will be provided to City staff in an ESRI GIS format. LWC assumes that the most recent County parcel GIS files available will be sufficient and accurate (i.e., include current parcel boundaries, zoning, land use designations, etc. in a compatible ESRI GIS format) and that the City will conduct any necessary coordination with the County. TASK COMPLETE.
Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 9 Sub-Task 7.D provides the necessary budget to update the Zoning Map to reinstate the LR-1A zoning once this has been confirmed by City Council action; to update the Historic Preservation Overlay in response to City comments and formal City staff/City Council direction; and, to make any other unanticipated edits to the Final Zoning Map. This task assumes one round of revisions by City staff before the Zoning Map is finalized.
Product: Citywide Zoning map in GIS and PDF format (Administrative Draft, Public Review Draft, and Final Draft)
Agenda Item #9.5.
LISA WISE CONSULTING, INC. City of St. Helena I 2023 Updated Scope of Work – Zoning Code Update I 10 BUDGET
The requested updated budget is shown in the table below.
Agenda Item #9.5.
Third Amendment to Professional Services Agreement STH Contract: FY 2020-049 Lisa Wise Consulting
CITY OF ST. HELENA
RESOLUTION NO 2023-
AUTHORIZING: (1) AMENDMENT #3 FOR PROFESSIONAL SERVICES AGREEMENT WITH LISA WISE CONSULTING (LWC); STH CONTRACT NO: 2020-049 FOR ADDITIONAL TASKS IN ASSOCIATION WITH THE ZONING CODE UPDATE FOR AN ADDITIONAL $38,875 FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $376,234, (2) A BUDGET INCREASE OF $38,875, AND (3) USE OF GENERAL FUND FUND BALANCE OF THE SAME.
This Third Amendment to Professional Services Agreement STH Contract: FY 2020-049 dated November 12, 2020 ("Agreement") is made as of this ____ day of April, 2023 by and between the City of St. Helena and Lisa Wise Consulting (LWC).
RECITALS
A. On November 12, 2019, The City of St. Helena and LWC entered into an agreement to prepare a comprehensive update to the zoning code; and
B. On December 14, 2021, the City of St. Helena amended the Agreement for an additional $17,369 to include updates to the General Plan base map and creation of an updated zoning map and extended the term of the contract to December 1, 2022 for any post adoption coordination needs; and
C. The City desires to be responsive to public comments and has determined the need for an additional public meeting and additional consultant time to study certain zoning issues beyond the original scope of the project; and
D. The City of St. Helena and LWC now desire to amend the Agreement for an additional $38,875 and extend the term of the contract to December 31, 2023 for any post adoption coordination needs.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to execute Amendment No. 3 to STH Contract: FY2020-049 in the amount of $38,875 with LWC for a total contract amount not-to-exceed $376,234.
2. Authorizes a budget increase of $38,875 and use of General Fund balance of the same.
Approved at a Regular Meeting of the St. Helena City Council on April 25, 2023, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Agenda Item #9.5.
Third Amendment to Professional Services Agreement STH Contract: FY 2020-049 Lisa Wise Consulting
Councilmember Summers: __________
APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.5.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Quarterly Grant Report for FY 2023 Q3, for the period ending March 31, 2023
CEQA
Determination:
Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager
BACKGROUND
This report covers grant activity for the 3rd Quarter of Fiscal Year (FY) 2023.
DISCUSSION
New Awarded Grant Applications in FY 2023 3rd Quarter
The City of St. Helena received one new grant award during 3rd Quarter of Fiscal Year 2023.
Agency Project Award
CalOES - HMGP:
Wastewater Treatment
Plant Backup Power
Wastewater Treatment
Plant Emergency Backup
Power *
$728,438
HMGP: Wastewater Treatment Plant Backup Power - Funding would be used to purchase and install emergency backup power at the Wastewater Treatment Plant that would provide sufficient power to the newly designed plant upgrade during power outages. The total project amount is estimated at $971,250, with $728,438 requested in grant funding and $242,812 as a required City match.
Agenda Item #9.6.
Applications Pending
The City currently has 5 applications pending.
Agency Project Amount
CDBG - Housing
Rehabilitation Program
Owner-Occupied
Rehabilitation (OOR)
Program
$500,000
CDBG - Rental
Subsistence Program
Rental assistance for lowto moderate-income
households
$500,000
CDBG - Sewer Lateral
Replacement Project
Sewer Lateral
Replacement Project
associated with Downtown
Streetscape
$500,000
CalOES - HMGP:
Emergency Backup Power
City Hall and Police
Department Emergency
Backup Power
$452,791
CDBG - Hunt's Grove
Parking Lot
Expansion and
improvements for Hunt's
Grove parking lot.
$200,000
CDBG: Housing Rehabilitation Program - The funding will be used to continue the Owner-Occupied Rehabilitation (OOR) Program to assist low-income homeowners whose primary residence is in need of repairs, improvements, or reconstruction necessary to meet federal, state, or local building codes and for correction of all health and safety deficiencies. The program would be managed in collaboration with the Napa Housing Authority.
CDBG: Public Services - Rental Subsistence Program - The City would partner would UpValley Family Centers to identify low- to moderate-income households that are in need of rental assistance.
CDBG: Economic Development - Sewer Lateral Replacement Project - Sewer Lateral Replacement Project associated with Downtown Streetscape.
HMGP: City Hall and Police Department Emergency Backup Power - Funding would be used to purchase and install emergency backup power for City Hall and Police Department that would provide provide sufficient power to an essential City facility both for emergency use and regular operations during power outages. The amount of $452,791 was requested in grant funding and $150,930 is the required City match.
CDBG: Hunts Grove Parking Lot Project - Funds will be used to expand and improve parking for Hunt's Grove Apartments to create space for an additional 12 parked cars.
The total amount of requested funding is $200,000. This project is currently on a waiting list.
Agenda Item #9.6.
Active Grants
These are grant awards with signed agreements. This chart identifies the grant award, required match, and percent expended. Staff is currently managing $6.5 million in active grant funds.
Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
CDBG - Public
Services
Community
Wellness and
Mental Health
Program
$498,281 0.0%
CDBG -
Economic
Development
Business
Assistance Program $500,000 0.0%
CalOES - HMGP
Defensible
Space/Fuel
Management
Phase I - Defensible
Space and
Hazardous Fuels
Reduction
$122,250 33.0%
Staff and
Consultant are
currently
working on
tasks outlined
in Phase I.
Once
completed, the
deliverables will
be submitted to
FEMA for
review and
approval.
CalOES -
HMGP:
Emergency
Backup Power
City Corporation
Yard and Crinella
Pump Station
$257,380 0.0%
RFP was
issued on
March 30, 2023
with bid
submittal
deadline of
May 4, 2023.
CENIC on behalf
of Califia
Connection to
CalRen Hub at St.
Helena Public
Library
Based on
discounts
applied -
Received
$4,011
$ - 100.0%
Received
discounts in
December
2021 and
March 2022.
Department of
Water Resources
(DWR)
Comprehensive
Flood Control
Project
$2,371,333 $20,000,000 100.0%
The $237,148
retention was
received in
December
Agenda Item #9.6.
Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
2022.
Retention was
held until
Conservation
Easement was
completed.
Friends &
Foundation
Enhancements for
Library (PT Staff,
Spanish/Youth/Adult
Programs,
Materials, Elsie the
Cat, Supplies)
$144,288 $ - 41.6%
Bulletproof Vest
Partnership
Purchase of one
bulletproof vest $2,956 $ - 100.0%
CalTrans/Federal
- HSIP
Replacement of 125
lineal feet of
guardrail on
Silverado Trail that
is located in the City
limits of St. Helena
$70,000 $ - 100.0%
Construction is
complete.
Closing out
project.
Housing and
Community
Development
(HCD) - SB2
Planning Grant
Updates to current
zoning code in order
to implement
housing policies and
directives identified
in the General Plan
and in the 2015
Housing Element.
$160,000 $159,990 87.5%
Project
continues to
progress as
scheduled.
HCD - Local
Early Action
Planning (LEAP)
Grant
Housing Element
update to facilitate
compliance with the
6th Regional
Housing Needs
Allocation (RHNA)
cycle.
$65,000 $ - 83.7%
Project
continues to
progress as
scheduled.
Upper Valley
Waste
Management
Money Way
Waste/Recycling
Consolidation
Project
$120,000 $ - 0.0%
Project is
pending design
approval.
HCD - HOME
Investment
Partnership
Funding to continue
the OwnerOccupied
$500,000 $ - 0.0%
Housing
Authority is
working with
applicants for
Agenda Item #9.6.
Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
Program:
Program
Rehabilitation
Program.
project
approval
CDBG-CV1 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$74,484 $ - 100.0%
Reimbursement
pending
closeout
paperwork.
CDBG-CV2 & 3 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$0.00 $ - 0.0%
An Amendment
was approved
to reallocate
funds from the
Child Care
Scholarship
Program to the
Utility
Assistance
Program.
CDBG-CV2 & 3 -
Utility Assistance
Program
Provide utility
assistance to St.
Helena Residents.
$271,053 $ - 8.0%
HCD approved
a Revision to
extend the
assistance to
up to six
months and
increase the
maximum dollar
amount to
$3,000 per
eligible
household.
State of CA -
Department of
Alcoholic
Beverage
Control
Minor Decoy,
Shoulder Tap, and
IMPACT Program.
$20,000 $ - 1.0%
State of CA -
Department of
Justice
Funding for School
Resource Officer. $454,788 $ - 7.7%
State of CA -
Department of
Parks and
Recreation
Funding to Replace
Crane Park
Playground
Equipment.
$177,952 $ - 0.0% Preparing RFP
Agenda Item #9.6.
Closed Out Grants
Grants Project Award
Amount
Cash
Match
% Grant
Funds
Expended
Notes
CalOES -
PSPS
Resiliency
Allocation
Replace
generator at
Water
Treatment
Plant and
purchase of
a portable
generator
$300,000 $ - 100.0% Construction
is complete.
SWRCB -
CA Water
and
Wastewater
Arrearages
Payment
Program
Relief for
Water
Arrearages
incurred
03/04/2020
through
06/15/2021.
$114,344 $ - 100.0%
Closeout for
final report is
complete.
Flood Projects
Department of Water Resources (DWR) – City Council approved the conservation easement on October 12, 2021 and it was recorded on February 25, 2022. All necessary paperwork and documentation for closeout and release of retention was completed and on December 30 2022, the City received the $237,148 retention.
Non-Profit Grant Funding
The FY 2022/23 grant application period closed on February 18, 2022. The City received 20 applications with a total of $290,185 in funding requests. The Council working group met on March 30, 2022 to review the applications and made funding recommendations.
Funding recommendations were presented to City Council at the budget workshop meeting on May 17, 2022.
A total of 19 non-profit grant applications were approved for the FY 2022/23 grant period for a total of $135,085. The chart below identifies the grant type, grantee, project description, award amount, and percent expended as of March 31, 2023.
Grantee Project Description Award Amount Percent Expended Cafeteria Kids
Theater
Drama Summer
Camps with CKT $1,000 0.0%
Cinema Napa
Valley Sunset Cinema $2,500 0.0%
Agenda Item #9.6.
Grantee Project Description Award Amount Percent Expended Collabria Care UpValley Village
2022-23 $10,000 0.0%
Friends of the
Cameo
Looking Up: A PreIndependence Day
Community
Celebration
$8,250 0.0%
Mentis Mental Health
Treatment Services $15,000 0.0%
Napa County
Bicycle Coalition
St. Helena Safe
Streets Champions $5,500 22.4%
Nimbus Arts 2022 Dia de los
Muertos $5,000 0.0%
Our Town St.
Helena
Pope Street
Workforce Village:
Phase 2
Predevelopment
$10,000 0.0%
St. Helena Catholic
Church
Additional Food
Cards for Families in
Need
$10,000 0.0%
St. Helena
Community Garden
St. Helena
Community Garden $2,460 0.0%
St. Helena
Cooperative
Nursery
St. Helena
Cooperative Nursery
School
$10,000 0.0%
St. Helena Farmers
Market
Market Match
Program $8,775 63.7%
St. Helena Fire
Safe Council
St. Helena Wildfire
Preparedness &
Prevention
Community
Outreach and
Education
$7,500 0.0%
St. Helena
Historical Society
Showcasing the
Hispanic Settlement
of the St. Helena
Region of Napa
Valley
$10,000 0.0%
St. Helena Little
League
SHLL Uniforms &
Equipment $7,500 0.0%
St. Helena
Preschool for All
St. Helena Preschool
for All Scholarships $10,000 100%
Sustainable St.
Helena
St. Helena Redwood
Forest – Founders
Tree
$4,000 100%
Agenda Item #9.6.
Grantee Project Description Award Amount Percent Expended The White Barn The White Barn
2022-2023 Season $2,600 0.0%
Up Valley Family
Centers
Active Kids/Ninos
Activos $5,000 0.0%
TOTALS $135,085 15.4%
Direct funding was allocated to the Boys and Girls Club, Rianda House, and UpValley Family Centers outside of the Non-Profit Grant Program. The recommended funding modifications were made to keep the overall contributions at current levels of approximately $210,000 with $90,000 allocated to Boys and Girls Club, Rianda House and UpValley Family Centers were allocated $30,000 each.
The FY 2023/24 grant application period closed on February 24, 2024. The City received 22 applications with a total of $239,317 in funding requests. The Council working group met on March 24, 2023 to review the applications and made funding recommendations.
Funding recommendations will be presented to City Council at the budget workshop meeting on June 13, 2023.
FISCAL IMPACT
There is no fiscal impact associated with this report.
RECOMMENDED ACTION
Receive and file report.
Agenda Item #9.6.
Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: PUBLIC HEARINGS
Subject: Appeal filed by Joseph Berchtold to overturn the March 7, 2023, denial of his applications for demolition permit and design review in order to demolish an existing single-family residence to accommodate the construction of a new singlefamily home on the property located at 2126 Madrona Avenue in the Twenty-Acre Agriculture zoning district.
CEQA
Determination:
Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Chantal Power, Associate Planner
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager
BACKGROUND
The appellant submitted an application on November 5, 2021, requesting approval of a resolution granting a demolition permit and design review in order to demolish an existing single-family residence to accommodate the construction of a new single-family home on the property located at 2126 Madrona Avenue in the Twenty-Acre Agriculture zoning district.
The Planning Commission considered the applicant’s request at a meeting held on October 18, 2022. Due to concerns expressed by Planning Commissioners and members of the public, such as potential inconsistencies with the General Plan and numerous concerns expressed by neighbors to the project, the Planning Commission requested that the applicant:
• Hold meetings with the neighbors, install story poles to show the massing of the proposed project,
• Provide the Planning Commission with information that is responsive to the neighborhood concerns; and
Agenda Item #10.1.