St. Helena City Council
June 13, 2023

3 7. Number of Employees
Current: Full Time ____________ Part Time __________
Proposed New Jobs (if any): Full Time ____________ Part Time __________ Jobs to be Retained or Created (Jobs depicted on this form must be reflected on Income and Expense Projections (Attachment D)
Position / Title
Hourly
Wage
Hours Per
Week
TOTAL
8A. History of Business and Description of Use of Funds This should be a one or two-page narrative where you describe the business, its products and services, how it was acquired by you, and how long you have owned it.

Please explain what the loan funds will be used for. Discuss any significant events that have affected the business cash flow, especially how COVID-19 has impacted your business, changes in income, expenses, competitive advantages, and any other relevant information you think we should know.
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 8B. History of Business and Description of Use of Funds The city loan program can be used to help your business retain existing jobs and create new jobs. Please explain if the loan funds are to be used to retain existing jobs and how many jobs will be retained.

We will follow up with you to determine how we can best use the loan program to help you.

Agenda Item #9.5.

4 ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

9. Collateral Being Offered as Security for This Loan
(Real estate, equipment, inventory, other business assets, personal assets, etc.) A Preliminary Title Report will be requested from a local Title Company early in the application process on any real estate being considered as collateral for the loan. The Borrower is responsible for any and all fees associated with the Title Company.

Description of Collateral Market Value Purchase Cost Balance Owed (with APN)
_________________________ ______________ _______________ _______________ _________________________ ______________ _______________ _______________ _________________________ ______________ _______________ _______________ _________________________ ______________ _______________ _______________ _________________________ ______________ _______________ _______________

10. Other Lenders for this Loan
Name/Type of
Program
Name of Lender/Grantor Amount Term Rate
Total $
Agenda Item #9.5.

5 PLEASE ATTACH THE FOLLOWING DOCUMENTS TO THIS APPLICATION ____ 1. All businesses must provide Resumes of Key Personnel and year to date payroll documentation. (Attachment “A”)
____ 3. Schedule of business debt. (Attachment “B”)
____ 4. Current personal financial statements of principals. These must be dated no more than 90 days prior to the application. (Attachment “C”) ____ 5. Three (3) years of personal tax returns for the proprietor, partners, and stockholders with 20% or more ownership in the business. ____ 6. Start-up businesses must provide three (3) years of monthly income and expense projections. Existing businesses must provide two (2) years of monthly income and expense projections. Also, a detailed description of how the projections were determined is required. (Attachment “D”) ____ 7. All start-up businesses must provide a Business Plan. ____ 8. Business tax returns for the three (3) most recent years. ____ 9. Business financial statements for the applicant's three (3) most recent fiscal years, where applicable, and a current financial statement dated no more than 90 days prior to the application.
____ 10. Current Aging of Accounts Receivable and Accounts Payable. ____ 11. Copy of Business License.
____ 12. Copy of all Corporate Filings or Partnership Agreements (in the case of Corporations – copies of Corporate Resolution authorizing the borrowing request). ____ 13. Breakdown of proposed cost with written estimates from contractors or suppliers. Purchase agreements, when applicable.
____ 14. Such non-financial information or supporting information necessary to substantiate the application, including, but not limited to: estimates, quotations, receipts, contracts, orders, invoices, leases, sales agreements, documentation from architects, engineers, contractors, suppliers, or others involved in the sale, lease, or construction of fixed assets, if any, for applicant's project including schedules of implementation.

Agenda Item #9.5.

6 APPLICANT'S CERTIFICATION/AUTHORIZATION
I/We certify that all information in this application and all information furnished in support of this application are true and complete to the best of my/our knowledge and belief.

I/We authorize the lending agency to verify all information furnished in connection with the loan application. The information that may be verified includes, but is not limited to, the following: employment, pensions, mortgages, deposits, and any other income; personal or business loans; insurance; and further, to obtain a credit report.

I/We also authorize the lending agency to disclose any financial information on income tax returns or on my personal or business financial statements, for the purpose of obtaining a loan on my behalf. I understand the information will be made available to loan committee members and other lenders that may be involved in the funding of my loan request.

I/We also acknowledge that this is an application for public funds and, therefore, the information provided may be made available for review.

I/We acknowledge the City of St. Helena does not and shall not discriminate on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or military status, in any of its activities or lending practices. _____________________________ ___________________
Signature Date
_____________________________ __________________
Signature Date
The following information is requested by the Federal Government for certain types of loans in order to monitor the lender’s compliance with equal credit opportunity, fair housing, and to help us provide services to all eligible businesses fairly. You are not required to furnish this information, but are encouraged to do so. The law provides that a lender may not discriminate either on the basis of this information, or on whether you choose to furnish it.

If you furnish the information, please provide both ethnicity and race. For race, you may check more than one designation. If you do not furnish ethnicity, race, or sex, under Federal regulations, this lender is required to note the information on the basis of visual observation and surname if you have made this application in person. If you do not wish to furnish the information, please check the box below. (Lender must review the above material to assure that the disclosures satisfy all requirements to which the lender is subject under applicable state law for the particular type of loan applied for.)
Agenda Item #9.5.

7 BORROWER I do not wish to furnish this information
CO-BORROWER I do not wish to furnish this information
Borrower Circle Those That Apply:

Ethnicity: Hispanic or Latino Not Hispanic or Latino
Race: American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Asian Black or African American White
Sex: Male Female
CO-Borrower Circle Those That Apply:

Ethnicity: Hispanic or Latino Not Hispanic or Latino
Race: American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Asian Black or African American White
Sex: Male Female
Agenda Item #9.5.

8 ATTACHMENT “A”

RESUME OF
________________________________________
________________________________________
________________________________________
Note: This form is not required if another format is provided in its place.

EMPLOYMENT HISTORY (most recent first):

Dates Employed - From: ____________________________ To: _____________________ Name of Company: __________________________________________________________ Address: ___________________________________________________________________ Position and Responsibilities: __________________________________________________ ___________________________________________________________________________ Dates Employed - From: ________________________ To: __________________________ Name of Company: __________________________________________________________ Address: ___________________________________________________________________ Position and Responsibilities: __________________________________________________ ___________________________________________________________________________ EDUCATION:

Dates Enrolled: From: _______________________ To: _______________________ Name of School: _________________________________________________________ Address: _________________________________________________________ Degree Received: ________________________ Date Graduated: __________________ Dates Enrolled: From: _______________________ To: _______________________ Name of School: _________________________________________________________ Address: _________________________________________________________ Degree Received: ________________________ Date Graduated: __________________ OTHER RELATED TRAINING OR EXPERIENCE:
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ References will be furnished upon request.

Signature: ________________________________ Date: ____________________________ Agenda Item #9.5.

9 ATTACHMENT “B”
BUSINESS INDEBTEDNESS: Furnish the following information on all business debts owed -- vendors, credit cards, payroll taxes, income taxes, sales tax, contracts, notes, and mortgages. (Current balances should agree with the latest balance sheet submitted.) Use reverse side or another sheet to list additional information.

To Whom Payable
Original
Amount
Original
Date
Present
Balance
Rate of
Interest
Maturity
Date
Monthly
Payment Security
Current = C
Past Due = P

AFFIDAVIT OF CURRENT TAX STATUS
I hereby certify that any and all of the applicable real property taxes, personal property taxes, Federal & State income taxes, Federal and State payroll withholding taxes, State Sales Tax, insurance premiums, and any other assessment or public charges are current. _____________________________________ ___________________________________ Business Owner / Applicant Date
Agenda Item #9.5.

10 OMB APPROVAL NO. 3245-0188
ATTACHMENT “C” EXPIRATION DATE:11/30/2004

PERSONAL FINANCIAL STATEMENT
U.S. SMALL BUSINESS ADMINISTRATION As of ,
Complete this form for: (1) each proprietor, or (2) each limited partner who owns 20% or more interest and each general partner, or (3) each stockholder owning 20% or more of voting stock, or (4) any person or entity providing a guaranty on the loan.

Name Business Phone
Residence Address Residence Phone
City, State, & Zip Code
Business Name of Applicant/Borrower
ASSETS (Omit
Cents) LIABILITIES
(Omit
Cents
)
Cash on hand & in Banks …………………………….. $ Accounts
Payable………………………….
$
Savings
Accounts………………………………….………………
$ Notes Payable to Banks and
Others …..
(Describe in Section 2)
$
IRA or Other Retirement Account ……………………. $ Installment Account (Auto) ……………….

Mo. Payments ___________
$
Accounts & Notes Receivable ……………………….. $
Installment Account
(Other)……………….

Mo. Payments
____________
$
Life Insurance-Cash Surrender Value Only …………
(Complete Section 8)
$ Loan on Life
Insurance…………………..
$
Stocks and Bonds
………………………………………..
(Describe in Section 3)
$ Mortgages on Real Estate
………………
(Describe in Section 4)
$
Real Estate
……………………………………………….
(Describe in Section 4)
$ Unpaid Taxes
………………………………
(Describe in Section 6)
$
Automobile-Present Value ……………………………. $ Other Liabilities ……………………………. (Describe in Section 7)
$
Other Personal Property
………………………………..
(Describe in Section 5)
$ Total Liabilities
…………………………….
$
Other Assets …………………………………………….
(Describe in Section 5)
$ Net Worth
…………………………………
$
Total $ Total
$
Section 1. Source of Income Contingent Liabilities
Salary ……………………………………………………. $ As Endorser or Co-Maker
………………..
$
Net Investment Income
………………………………….
$ Legal Claims & Judgments
………………
$
Agenda Item #9.5.

11 Real Estate Income
……………………………………..
$ Provision for Federal Income Tax
……….
$
Other Income (Describe below)*
………………………
$ Other Special Debt
……………………….
$
Description of Other Income in Section 1.
*Alimony or child support payments need not be disclosed in "Other Income" unless it is desired to have such payments counted toward total income.

Section 2. Notes Payable to Banks and Others. (Use attachments if necessary. Each attachment must be identified as a part of this statement and signed.)
Name and Address of
Noteholder(s) Original Balance Current Balance
Payment
Amount
Frequency
(monthly,etc.)
How Secured
or Endorsed
Type of
Collateral
SBA Form 413 (3-00) Previous Editions Obsolete
This form was electronically produced by Elite Federal Forms, Inc.

Section 3. Stocks and Bonds. (Use attachments if necessary. Each attachment must be identified as a part of this statement and signed).

Number of Shares Name of Securities Cost Market Value
Quotation/Exchange
Date of
Quotation/
Exchange
Total Value
Section 4. Real Estate Owned. (List each parcel separately. Use attachment if necessary. Each attachment must be identified as a part of this statement and signed.) Property A Property B
Type of Property
Address
Assessor Parcel Number
(APN)
Date Purchased
Original Cost
Present Market Value
Name &
Address of Mortgage Holder
Mortgage Account Number
Agenda Item #9.5.

12 Mortgage Balance
Amount of Payment per
Month/Year
Status of Mortgage
Section 5. Other Personal Property and Other Assets. (Describe, and if any is pledged as security, state name and address of lien holder, amount of lien, terms of payment and if delinquent, describe delinquency)
Section 6. Unpaid Taxes. (Describe in detail, as to type, to whom payable, when due, amount, and to what property, if any, a tax lien attaches.)
Section 7. Other Liabilities. (Describe in detail.)
Section 8. Life Insurance Held. (Give face amount and cash surrender value of policies - name of insurance company and beneficiaries)
I authorize SBA/Lender to make inquiries as necessary to verify the accuracy of the statements made and to determine my creditworthiness. I certify the above and the statements contained in the attachments are true and accurate as of the stated date(s). These statements are made for the purpose of either obtaining a loan or guaranteeing a loan. I understand FALSE statements may result in forfeiture of benefits and possible prosecution by the U.S. Attorney General (Reference 18 U.S.C. 1001).

Signature: Date: Social Security Number:

Signature: Date: Social Security Number:

PLEASE NOTE:

The estimated average burden hours for the completion of this form is 1.5 hours per response. If you have questions or comments concerning this estimate or any other aspect of this information, please contact Chief, Administrative Branch, U.S. Small Business Administration, Washington, D.C. 20416, and Clearance Officer, Paper Reduction Project (3245-0188), Office of Management and Budget, Washington, D.C. 20503. PLEASE DO NOT SEND FORMS TO OMB.

Agenda Item #9.5.

13 ATTACHMENT “D”

INCOME AND EXPENSE PROJECTIONS
Instructions
This is a worksheet designed to help determine monthly projected business income and expenses for a twelve-month period. This will also help assess the feasibility of a project by determining if the projected income will cover the projected expenses, including owners draw and loan payments. This is just a worksheet, so fill it out in pencil. You will be making a lot of changes to it.

MONTHS: Fill in the month you anticipate opening your business, or start with "Month #1".

TOTAL SALES: All income from the sale of products or services for the month.

COST OF GOODS SOLD: Direct cost of the products sold. (Example: for a restaurant, the cost of goods sold is the food; for a clothing store, the clothing; for the manufacturing of tables, the cost of the wood, metal, varnish.) Service businesses do not have a cost of goods sold.

GROSS PROFIT: Subtract the Cost of Goods Sold from the Total Sales to determine the Gross Profit.

OPERATING EXPENSES: Listed here are some examples of monthly expenses. You may have some additional or different expenses that are specific to your business, just write them in.

TOTAL OPERATING EXPENSES: Add up all Operating Expenses for the month.

NET PROFIT: Subtract the Total Operating Expenses from the Gross Profit.

OWNER'S DRAW: This is the money the business owner will draw from the business for personal living expenses. When there is another monthly source of income, owner's draw may not apply. If the business owner will be paying personal living expenses from the business sales, owners draw will need to be determined. There is no owners draw under a corporate legal structure; all wages should be shown in the wages and payroll line items.

AVAILABLE FOR LOAN PAYMENT: Subtract Owner's Draw from Net Profit.

LOAN PAYMENT: This is the monthly payment of principal and interest based on the amount of the loan needed. This amount can be obtained from the Financial Consultant.

MARGIN: Subtract the Loan Payment from the Available for Loan Payment.

This is the projected amount left after all expenses have been paid.

If the Loan Payment amount is larger than the Available for Loan Payment, you are losing money at the end of the month.

Agenda Item #9.5.

14 MONTH TOTAL
Total Sales
Less Cost of Goods
Sold
Gross Profit

OPERATING

EXPENSES
Accounting
Advertising
Auto & Vehicles
Freight/Postage
Insurance
Leases (Equipment)
Office Expenses
Rent
Repairs & Maintenance
Supplies
Taxes (Sales)
Travel and
Entertainment
Utilities/Telephone
Wages & Payroll Taxes
Other

TOTAL OPERATING
Agenda Item #9.5.

15 EXPENSES
Net Profit
Owner's Draw (not for
corps)
Available for Loan
Payment
Loan Payments
MARGIN
Agenda Item #9.5.

16 AUTHORIZATION AND RELEASE FOR CREDIT REPORT
Dear Requestor:

Prior to a credit report request, you must understand the following:
1) Access to your credit file is limited to yourself and your agents acting on your behalf.
2) Your consent in writing is required before a report may be provided. 3) You are entitled to a copy of the credit report and a copy of the FTC’s “Consumer Rights Notice”.

Based on the above information, I hereby authorize Community Development Services (CDS) to obtain my credit report for the purposes of applying for a business loan.

PLEASE PRINT THE BELOW INFORMATION NEATLY
Applicant Spouse/Partner
Name:__________________________ Name: __________________________ (Full name including Jr., Sr., etc.) (Full name including Jr., Sr., etc.) SSN#: ________________________ SSN#: __________________________ Date of Birth: _____________________ Date of Birth: ______________________ Address:_________________________ Address: _________________________ City, State, Zip: ___________________ City, State, Zip: ____________________ Previous Address: _________________ Previous Address: __________________ City, State, Zip: ___________________ City, State, Zip: ____________________ ________________________________ ________________________________ Signature Signature
Agenda Item #9.5.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FEDERAL FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
P.O. Box 952054
Sacramento, CA 95833
(916) 263-2771 / FAX (916) 263-2763
www.hcd.ca.gov
View and Save Debarments
HCD requires that applicants for federal funding upload debarment checks from Sam.gov in eCivis Grants Management Network.

The information from Sam.gov showing “no exclusions” and that registration is not expired is required for applicants and their contractors and subrecipients. , Recently, SAM.gov changed their website interface and this guide is to assist with viewing and saving the debarment information in the new interface.

To review Entity Registrations a login is required.

If a New User, follow the steps to creating an account and access SAM below:

Step 1: Go to www.sam.gov.

Step 2: Click on Sign In, Select the Green Accept box, and then “Create an Account”.

Step 3: Complete the requested information, and then click “Submit”.

Step 4: Select “Individual User Account”.

Step 5: You will receive an email confirming you have created a user account in SAM.

Login:

Go to: www.sam.gov
Select Sign In – located at the far top right of the screen:

Agenda Item #9.5.

Select the green accept box:

The accept button brings up the login screen:

Agenda Item #9.5.

Once logged in, you may get a screen as shown below to Complete Your Profile. This was already done when you created the account and is unnecessary. Just select Home as highlighted below:

This will pop up a box as shown below, choose Leave:

The Home page is shown below. Go to the Select Domain arrow down (highlighted below), which is located under the “Already know what you want to find?” Section:

Agenda Item #9.5.

Select Entity Information from the arrow down key:

You can search using the entity’s name or DUNS number. It is recommended to use the DUNS Number:

Then select the search box with the eyeglass.

Below is what is shown if there are “no exclusions”. Note the highlighted box that states, “Entity Registration”. If it states this, then there are no exclusions.

The example below is what you will copy, save as a pdf and upload to the eCivis Grants Management software as a debarment.

If there are exclusions, it will have the word “Exclusion” in the box, where Entity Registration was in the first example:

Agenda Item #9.5.

If a search comes up with no results or no matches found, then the entity is not registered with Sam.gov and needs to register using the link below:
https://sam.gov/content/entity-registration
Instructions for registering can be located at the link as follows:
https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=11bfc64d1b1cb 8909ac5ddb6bc4bcb62
Note: HCD will not accept “no results” PDF as no exclusions debarment documentation.

Agenda Item #9.5.

Report to the City Council
Regular City Council - 13 Jun 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed adoption of a Resolution authorizing the City Manager to Execute a Task Order with West Yost Associates, Inc. for an amount not-to-exceed
$124,200 for consulting services to assist the City with preparation of an update to the Water Neutrality Policy and the Safe Yield Analysis (FY24 CIP No. W24-08).

CEQA
Determination:

Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
The City of St. Helena has approximately 2,600 water accounts located both inside and outside the City and serves a population of approximately 6,900 people. The City’s water supply includes groundwater wells, a local reservoir, and water purchased from the City of Napa. The City’s water system includes four pump stations, the Stonebridge wells with groundwater treatment, Bell Canyon Reservoir, and surface water treatment plant, six water storage tanks, and transmission and distributions pipelines. In addition, the City’s Lower Reservoir provides untreated water to irrigation accounts.

In October 2009, the City of St. Helena published the Master Water Plan. The primary objective of the City of St. Helena Master Water Plan is to create a comprehensive document identifying estimated ultimate water demand, water supply sources and capacities, the capability of the existing treatment, transmission and distribution systems and providing recommendations for system improvements to the existing facilities to meet ultimate water demand. Furthermore, the City Council on December 14, 2010, appointed the Safe Yield Committee to ascertain the annual safe yield of the St. Helena potable water system at the present time. The goal of the Committee was to determine whether, Agenda Item #9.6.

at the present time, potable water usage was below, above, or equal to the safe yield of the potable water supply system.

In addition, the City devised a Water Neutrality policy (SHMC 9.2.1) that simply states that "new development" shall be contingent upon the ability of the City to provide water without exceeding safe yield.

DISCUSSION
The definition of safe annual yield of the St. Helena water supply system is that quantity of water which can be reliably delivered on an annual basis through most rainfall years, including a Dry Year (rainfall at 22” to 25.9”) without undue hardship on water customers through water shortage restrictions. It is recognized that the safe annual yield, as so defined, could place significant hardship on water customers in a Critically Dry Year (rainfall at 21.9” or less) or in periods of two or more consecutive Dry Years.

On March 22, 2011, the City Council adopted the definition of Safe Yield as proposed by the Safe Yield Committee, and it is now City policy. By adopting the policy, the water neutrality requirement was to be applied to new development and redeveloped properties.

Performing and periodically updating the Safe Yield Analysis for water supply (i.e. Bell Canyon Reservoir) is a key component of water resource planning. The Safe Yield Analysis was last performed by West Yost Associates in 2009. The purpose of the Safe Yield is to factor in the reliability of the Bell Canyon Reservoir supply into the City’s overall water supply portfolio. The Safe Yield Committee recommended that the City should re‐ determine the usage/supply balance at the end of each fiscal year in the ordinary course of business of the Water Enterprise. This will require recalculation each year of the forward‐rolling, five‐year average total potable water usage. It should also consider any change in supply conditions.

The consultant proposed scope of services is to revise the safe yield to account for recent rainfall records, and to factor climate impacts to the watershed. Furthermore, the consultant will revise the Water Neutrality policy to devise a way of accomplishing water savings by establishing rules and regulations when calculating water use impacts of new (or renovated) development and developing a mechanism for achieving neutrality.

The proposed scope of services includes significant collaborations between staff, Council Members, members of the public as well as several public hearings with the Planning Commission and the City Council.

Total project duration is anticipated to be approximately nine (9) months. This request is consistent with the City's Fiscal Year 2023-24 Council Goal 3 Water Security.

Under a separate item on the June 13, 2023 Council Agenda, staff is recommending the adoption of a resolution authorizing the execution of a Professional Services Agreement with West Yost Associates. This agenda item illustrates the type of projects that West Agenda Item #9.6.

Yost would be performing as a result of their institutional knowledge of the community and its water infrastructure.

FISCAL IMPACT
The total project budget is a not-to-exceed contract amount of $124,200. The proposed Fiscal Year 2023-24 Budget includes a Capital Improvement Program budget for this project (FY24 CIP No. W24-08) for $150,000.

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution authorizing the issuance of a Task Order for West Yost for a total not-to-exceed cost of $124,000.

ATTACHMENTS
20230606 Draft Resolution West Yost
LP - 705 - 2023 Safe Yield and Water Neutrality - 220214 - ch - revised Agenda Item #9.6.

CITY OF ST. HELENA
RESOLUTION NO.

A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING THE

CITY MANAGER TO EXECUTE

A TASK ORDER WITH WEST
YOST FOR AN AMOUNT NOTTO-EXCEED $124,200 FOR

ENGINEERING SERVICES TO

UPDATE WATER SUPPLY

SAFE YIELD ANALYSIS AND
THE CITY’S WATER

NEUTRALITY POLICY

RECITALS
A. The City’s last update of the water supply
safe yield estimate was completed in early
2011.

B. Water neutrality is required of all new
development pursuant to St. Helena Municipal
Code (SHMC) section 13.12.030 and has not
been updated since 2011 as well.

C. Any changes need to be done
collaboratively to ensure that concerns
regarding the current policy are addressed,
and that the City’s objectives for an updated
policy are achieved and that the public has an
opportunity to review and contribute to the
proposed new regulations.

D. West Yost has performed a number of
water supply studies and projects for the City
over the years, including the 2003 Urban Water
Management Plan and 2010 Water Supply
Plan. West Yost also assisted the City with an
update to the water supply safe yield in early
2011 and West Yost is familiar with the City’s
water supplies and facilities, including the
Agenda Item #9.6.

City’s Bell Canyon Reservoir yield model, as
well as opportunities and constraints in water
supply availability and reliability.

E. West Yost is capable of performing this work
within an appropriate duration and cost.

RESOLUTION
NOW, THEREFORE, the City Council of the
City of St. Helena resolves as follows:

1. Authorizes the execution of a Task Order
with West Yost for an amount not-to-exceed
$124,200 for engineering services to update
water supply safe yield estimate and the City’s
water neutrality policy with the scope attached
to this resolution as Exhibit A.

2. The budget for said project is anticipated to be
approved as part of the FY2024 Capital
Improvement Program Project No. W24-08 Safe
Yield Policy & Water Neutrality Policy Update
with a budget of $150,000.

Approved at a Regular Meeting of the St.

Helena City Council on June 13, 2023, by the
following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________
________________________
Agenda Item #9.6.

Paul Jamison Dohring, Mayor Cindy
Tzafopoulos, City Clerk
Agenda Item #9.6.

6800 Koll Center Parkway
Suite 150
Pleasanton CA 94566
925.426.2580 phone
530.756.5991 fax
westyost.com
April 14, 2023 SENT VIA: EMAIL
Joe Leach
Director of Public Works
City of St. Helena
1572 Railroad Avenue
St. Helena, CA 94574
SUBJECT: Proposal for Engineering Services to Update Water Supply Safe Yield Estimate and Water Neutrality Policy
Dear Joe:

The purpose of this letter proposal is to provide the City of St. Helena (City) with a proposed Scope of Services, Budget, and Schedule to update the City’s water supply safe yield estimate and water neutrality policy.

West Yost has performed a number of water supply studies and projects for the City over the years, including the 2003 Urban Water Management Plan and 2010 Water Supply Plan. West Yost also assisted the City with an update to the water supply safe yield in early 2011. These studies were prepared prior to the recent drought and enhanced regulatory limitations on water use, and prior to the City’s revised contract with the City of Napa. However, from this past work, as well as more recent coordination with the City, and work with the City of Napa, West Yost is familiar with the City’s water supplies and facilities, including the City’s Bell Canyon Reservoir yield model, as well as opportunities and constraints in water supply availability and reliability.

SCOPE OF SERVICES
The following is a list of the key tasks necessary to perform this proposed Scope of Services:
 Task 1. Update Water Supply Safe Yield Estimate
 Task 2. Update Water Neutrality Policy
 Task 3. Project Management and Meetings
These tasks are described below.

Task 1. Update Water Supply Safe Yield Estimate
Consistent with the City’s last update of the water supply safe yield estimate in early 2011, West Yost’s update will consider the following City water supply components: Bell Canyon Reservoir yield, City groundwater supply yield, and City water supply provided by the City of Napa. To determine the City's net safe yield, the City’s unaccounted for water will also be evaluated.

Agenda Item #9.6.

Joe Leach
April 14, 2023

Task 1.1. Update Bell Canyon Reservoir Yield Estimate
West Yost will update the Bell Canyon Reservoir spreadsheet yield model to incorporate recent rainfall and evaporation data, along with reservoir surface elevation and flow data, through 2022. This will allow for an evaluation of the impacts of recent hydrologic conditions on the safe yield of the reservoir.

Task 1.1 Assumptions
 City will provide daily rainfall, evaporation, reservoir surface elevation, Louis Stralla Water Treatment Plant (LSWTP) raw water flow and effluent flow data for the period of 2008 through 2022. In the past, most of this information was collected and summarized by operations staff in one spreadsheet.

Task 1.1 Deliverables
 No deliverable will be provided for this task. Findings will be incorporated into Task 1.5.

Task 1.2. Confirm Groundwater Yield Estimate
Several groundwater studies of the Napa Valley Groundwater Basin have been prepared over the years for various interests. West Yost provided a summary and prepared a recommended groundwater well siting technical memorandum (TM) in 2005. The findings of the 2005 TM were summarized in the 2010 Water Supply Plan. West Yost will review the 2010 Water Supply Plan and research more recent groundwater studies pertinent to groundwater yield in the St. Helena area. West Yost will also review the groundwater modeling findings included in the Napa Valley GSP and the California Water Audit and City Joint Statement Regarding the Protection of Public Trust Resources to see if modifications to the City’s groundwater pumping protocol are warranted.

Task 1.2 Assumptions
 City will provide any groundwater basin studies in its possession and alert West Yost to other known studies.
 City will provide an update on the status of the provisions of the Joint Statement Regarding the Protection of Public Trust Resources.

Task 1.2 Deliverables
 No deliverable will be provided for this task. Findings will be incorporated into Task 1.5.

Task 1.3. Review and Summarize City of Napa Inter-Connection Reliability It is our understanding that the water supply agreement with the City of Napa has been updated since the 2010 Water Supply Plan. West Yost will review and document the terms of the current water supply agreement and include the likely water supply in the updated water supply safe yield estimate.

Task 1.3 Assumptions
 City will provide the most recently amended water supply agreement with the City of Napa.

Task 1.3 Deliverables
 No deliverable will be provided for this task. Findings will be incorporated into Task 1.5.

Agenda Item #9.6.

Joe Leach
April 14, 2023

Task 1.4. Evaluate Current Unaccounted for Water (Non-Revenue Water) To assess the City’s total potable water supply that is actually available for sale to customers, it is necessary to subtract from the total supply the amount of water that is not actually available for delivery (“unaccounted for water”). The safe yield of the City’s water system less unaccounted for water equals the net safe yield of the system.

West Yost will review the City’s recent water production data and water sales (billing) data to evaluate the current amount of unaccounted for water.

Task 1.4 Assumptions
 City will provide annual water production and billing data for at least the last five (5) years (2018-2022).

Task 1.4 Deliverables
 No deliverable will be provided for this task. Findings will be incorporated into Task 1.5.

Task 1.5 Prepare Technical Memorandum
West Yost will prepare a Technical Memorandum (TM) to document the update of the City’s water supply safe yield estimate. West Yost will provide a draft of the TM to City staff for review and discussion.

Following receipt of a consolidated set of comments, West Yost will prepare a final TM.

Task 1.5 Assumptions
 City will provide one set of consolidated comments on the draft TM.  West Yost will attend up to two (2) City Council workshops to discuss updates to the water supply safe yield estimate (see Task 3).

Task 1.5 Deliverables
 West Yost will prepare and provide City staff with a PDF of the draft TM for review and comment.  After addressing City comments, West Yost will provide a final TM in PDF format.

Task 2. Update Water Neutrality Policy
Under this task, West Yost will update the City’s current Water Neutrality Policy. This work will be done collaboratively with City staff and based on consultation with City Council Water Ad Hoc Committee Member(s) to ensure that concerns regarding the current policy are understood and addressed, and that the City’s objectives for an updated policy are achieved. West Yost will meet with City Council Water Ad Hoc Committee Member(s) at the beginning of this task to discuss concerns about the current policy and concepts for its update. The update will be conducted with the goal of conformance with the City’s current municipal code, as well as documenting in the updated policy how an in-lieu retrofit fee can be used per City Municipal Code Section 13.12.030 B.

Based on discussions with City staff, West Yost will prepare an Administrative Draft of the updated policy for City review and comment. Based on comments received, a Draft of the updated policy will be prepared for the City’s distribution to stakeholders for review and comment. Once all comments are received, a Final version of the updated policy will be provided to the City for adoption.

Agenda Item #9.6.

Joe Leach
April 14, 2023

Task 2 Assumptions
 West Yost will attend one (1) two-hour meeting with City Council Water Ad Hoc Committee Member(s) (see Task 3) (assumed to be an in-person meeting).  West Yost will attend one (1) Planning Commission meeting and up to two (2) City Council meetings to present updates to the Water Neutrality Policy (see Task 3) (assumed to be an in-person meeting).

Task 2 Deliverables
 West Yost will prepare and provide City staff with Microsoft Word versions of the Administrative Draft and Draft updated policy for City and stakeholder review and comment.  After addressing comments, West Yost will provide the updated policy in both Microsoft Word and PDF format.

Task 3. Project Management and Meetings
Subtask 3.1 Project Management
Project management includes those general management activities that are not specific to any one task, including overall program management; coordination of activities and communication with City staff; quality control and quality assurance (QA/QC) activities; and invoicing.

The Project duration is anticipated to be approximately nine (9) months, including time for collection of needed data.

Subtask 3.2 Meetings
Project Kick-off Meeting:
 A project kick-off meeting will be held to discuss the project objectives, scope and budget, as well as data needs.

Monthly Project Status Conference Calls:
 Up to six (6) one-hour conference calls are assumed. Monthly conference calls will be initially scheduled between the West Yost project manager and the City’s project manager, plus others by specific request. The virtual meetings would include a broad group to be determined, and as requested by the City.

Planning Commission and City Council Meetings:
 West Yost will assist with preparations for and attend two City Council workshops for the update of the safe yield estimate.
 West Yost will attend a meeting with City Council Water Ad Hoc Committee Member(s) to discuss proposed updates to the Water Neutrality Policy (2 hours assumed).  West Yost will assist with preparations for and attend one Planning Commission meeting and two City Council meetings for the update to the Water Neutrality Policy.

Agenda Item #9.6.

Joe Leach
April 14, 2023

If additional meetings or unanticipated project management activities are required, these can be provided with a corresponding budget and schedule augmentation.

Task 3 Assumptions
 City staff and City Council Water Ad Hoc Committee Member(s) will be available to participate in the proposed meetings.

Task 3 Deliverables
 West Yost will prepare agendas for in-person meetings and monthly conference calls, plus monthly invoices with a brief description of activities completed during the previous month.

PROJECT BUDGET
West Yost’s proposed level of effort and budget for each of the tasks described above is shown in Table 1.

West Yost will perform the Scope of Services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2023 Billing Rate Schedule, with a not-to-exceed budget of $124,200. Any additional services not included in this Scope of Services will be performed only after receiving written authorization and a corresponding budget augmentation.

Table 1. Estimated Project Hours and Budget
Task
Level of Effort,
hours
Estimated
Budget, dollars
Task 1. Update Water Supply Safe Yield Estimate 266 67,200 Task 2. Update Water Neutrality Policy 88 22,000
Task 3. Project Management and Meetings 130 35,000
Total Project Hours and Budget 484 $124,200

PROJECT SCHEDULE
West Yost anticipates providing the update to the Water Supply Safe Yield Estimate within six (6) months after receiving notice to proceed and all required data and the update to the Water Neutrality Policy within three (3) months after receiving notice to proceed.

Agenda Item #9.6.

Joe Leach
April 14, 2023

Thank you for providing West Yost the opportunity to be of continued service to the City of St. Helena.

We look forward to working with you on this important project. Please call if you have any questions or require additional information.

Sincerely,

WEST YOST
Elizabeth Drayer, P.E. Vanessa Apodaca, P.E.

Vice President Senior Engineer
RCE #46872 RCE #74824
Attachment A: West Yost 2023 Billing Rate Schedule
Agenda Item #9.6.

West Yost 2023 Billing Rate Schedule
Attachment A
Agenda Item #9.6.

(Effective January 1, 2023 through December 31, 2023)*

POSITIONS

ENGINEERING
Principal/Vice President $338
Engineer/Scientist/Geologist Manager I / II $319 / $334 Principal Engineer/Scientist/Geologist I / II $288 / $307 Senior Engineer/Scientist/Geologist I / II $259 / $272
Associate Engineer/Scientist/Geologist I / II $215 / $231 Engineer/Scientist/Geologist I / II $173 / $201
Engineering Aide $101
Field Monitoring Services $125
Administrative I / II / III / IV $92 / $115 / $138 / $152

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $332 / $334
Principal Tech Specialist I / II $305 / $315
Senior Tech Specialist I / II $279 / $291
Senior GIS Analyst $252
GIS Analyst $239
Technical Specialist I / II / III / IV $178 / $203 / $228 / $254 Technical Analyst I / II $128 / $152
Technical Analyst Intern $103
Cross-Connection Control Specialist I / II / III / IV $133 / $144 / $162 / $180 CAD Manager $201
CAD Designer I / II $156 / $176

CONSTRUCTION MANAGEMENT
Senior Construction Manager $322
Construction Manager I / II / III / IV $197 / $211 / $224 / $283 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $172 / $191 / $213 / $221 Apprentice Inspector $156
CM Administrative I / II $83 / $112
Field Services $221
2023 Billing Rate Schedule

LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually Page 1 of 2
Agenda Item #9.6.

(Effective January 1, 2023 through December 31, 2023)*
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $1 / mile
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Stainless Steel Wire per foot $0.03 / day
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Vehicle (Construction Management) $10 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day

BILLING RATES
2023 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2
Agenda Item #9.6.

Regular City Council Meeting
June 13, 2023
Public Comment
Consent Item

9.6. Consideration and proposed adoption of a Resolution authorizing the City Manager to Execute a Task Order with West Yost Associates, Inc. for an amount not-to-exceed $124,200 for consulting services to assist the City with preparation of an update to the Water Neutrality Policy and the Safe Yield Analysis (FY24 CIP No. W24-08).

Comment
As elected representatives, I know you are committed to carefully evaluate expenditures of hundreds of thousands of tax payer dollars for consultants. This has been a public concern and has caused considerable debate in recent years. Your commitment to transparency in government and your desire to solicit community involvement compels me to ask why there needs to be an expenditure of $124,200 to assist the City with preparation of an update to the Water Neutrality Policy and Safe Yield Analysis. I believe this expenditure is unnecessary and both of these tasks could be performed by a citizen’s task group.

Task 1 – Safe Annual Yield
In 2011, a citizen task force calculated and presented the existing Annual Safe Yield to the City Council.

It was extensively reviewed numerous times by the City Staff, City Manager, Planning Commission, City Council and the public. After unanimous approval and broad public acceptance, the system has been in place and used successfully through drought and wet years since 2011 to accurately inform the city.

The three (3) water sources currently used by St Helena are the same three (3) sources used for creation of the current Safe Annual Yield.

1. Purchased Napa Water: Napa Water is purchased on contract for a fixed volume, currently 600 acre feet.

2. Stonebridge Wells: Stonebridge Wells capacity is a policy decision ranging somewhere between zero (0) acre feet and the capacity of the wells, currently 450 acre feet

3. Bell Canyon Reservoir: Only Bell Canyon requires any kind of calculation. Weather variability has a lot to do with how much water is available from Bell Canyon, but the Safe Annual Yield assumes a modified worst case scenario. There should be little to no new data. Two or three dry years in a row, combined with how Bell Canyon reservoir is managed by public works and requirements for minimum stream flow determines how to estimate the amount of water available from Bell Canyon.

This will ultimately come down to a judgement call. It is not an absolute calculation requiring West Yost.

4. Unaccounted Water: Unaccounted (unbilled) water is historical data that must be provided by the City Staff to arrive at a NET Safe Annual Yield. This is not a difficult calculation. This data was partially provided by the Staff for the most recent rate study.

5. Other items that should be considered when recalculating a Safe Annual Yield, but not mentioned in the West Yost proposal.
a. Triggers for the Water Shortage Emergency System
b. Groundwater assumptions, i.e. Napa County groundwater recommendations.

Agenda Item #9.6.

c. Bell Canyon operating procedures and assumptions, i.e. minimum water level allowed, and/or actual current capacity vs. assumed non-silted capacity.

The Safe Annual Yield task is well within the capabilities of a citizen’s task group with reasonable qualifications.

Task 2 - Water Neutrality Policy

1. As the name indicates that this will be a policy requiring a policy decision.

2. A Water Neutrality Policy is primarily a planning commission tool and does not directly impact the operation of the Water and Wastewater Enterprises.

There is quite a bit of work being done by cities nationwide and in California regarding water neutrality.

Each city is unique, but the overall concept is consistent. This task is entirely in the realm of a citizen’s task force. Research of other cities solutions as well as regional and national organizations will provide the necessary background to write a Water Neutrality Policy. The ultimate challenge will be getting consensus among city council and stakeholders. This requires political and policy decisions. There are some background calculations and assumptions around water use demands and use patterns, but these are quite well spelled out in national and local code requirements.

Summary
These two (2) tasks should be done primarily by a citizen’s task force and not contracted to engineering consultants.

Questions for tonight’s discussion
Task 1. Safe Annual Yield

1. West Yost was only peripherally involved in the 2010/2011 Safe Annual Yield calculation, so a. Why was West Yost chosen?
b. Was any other firm(s) evaluated?
c. If so, did they provide quotations for services?
d. Did the council or staff consider a citizen task force since this was very successful previously? If YES, what were the reasons to not use a citizen task force? Task 2. Water Neutrality Policy

2. Why was West Yost chosen to write a Policy document?

3. Was any other firm(s) evaluated?

4. If so, did they provide quotations for services?

5. Did the council or staff consider a citizen task force for this task? If YES, what were the reasons to not use a citizen task force?
Submitted by Garry Rose, Saint Helena, CA
June 13, 2023
Agenda Item #9.6.

Report to the City Council
Regular City Council - 13 Jun 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed adoption of a Resolution authorizing the City Manager to execute a Task Order with West Yost Associates for preparation of a Recycled Water Facilities Plan (Facilities Plan) and a Planning Grant
Application for a not-to-exceed cost of $211,554.

CEQA
Determination:

Exempt
Prepared By: Joseph Leach, Public Works Director and City Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
The City is interested in preparing a Facilities Plan to evaluate the potential for implementation of a recycled water project. West Yost prepared a WWTP Upgrades and Water Recycling Project Design Memorandum in May 2006 and GHD prepared a Wastewater Treatment and Reclamation Plant (WWTRP) Improvements Feasibility Study in 2017 for the City that evaluated improvements to the City’s WWTRP as well as potential customers for recycled water. Since both of these studies were produced, the City has begun to upgrade its WWTRP but has not pursued nor reconsidered potential end users for recycled water, beyond the City's obligations delinated in the Farmstead Development Agreement. In addition, groundwater management, recycled water regulations, and regional drought concerns due to climate change have evolved significantly since then which greatly increases the opportunity to reuse treated water from the WWTRP.

DISCUSSION
The City owns and operates a WWTRP that produces disinfected secondary wastewater and discharges treated wastewater to agricultural spray fields and the Napa River when needed. The City is in the process of upgrading its WWTRP with a membrane bioreactor (MBR) process which will upgrade the treated wastewater quality to meet the State’s Agenda Item #9.7.

requirements for disinfected tertiary recycled water (referred to in this proposal as recycled water). The City is interested in recycling its wastewater to beneficially reuse the water locally, better meet spray field agronomic rates, and to provide a new water supply that will offset demands on the City’s potable water supply. Possible recycled water use within the City includes: landscape irrigation, agricultural/vineyard irrigation, injection or other recharge into the underlying groundwater basin, surface water augmentation (indirect potable reuse), treated water augmentation (direct potable reuse), and other uses as approved in the State’s Title 22 regulations. The City may also wish to consider delivering recycled water to users outside the City (e.g. the City of Napa).

The City’s WWTP is permitted for operations and discharge under the San Francisco Bay Regional Water Quality Control Board (Regional Water Board) Water Reclamation Requirements (WRR) Order No. 87-090 for effluent discharge to land and NPDES No.

R2-2016-0003 to effluent to the Napa River. Treatment facilities currently include a headworks facility, advanced facultative ponds for solids collection and digestion, highrate pond, algal settling pond, and a storage/maturation pond prior to chlorine disinfection and discharge to the Napa River or agricultural spray fields.

State and federal agencies are investing in projects that expand water supply resources and help to build reliable, sustainable water projects, including recycled water. Planning grants from the State Water Resources Control Board (SWRCB) are available to support the preparation of recycled water feasibility studies such as the City’s Facilities Plan.

Planning grants are available at up to 50 percent of the total planning cost up to a maximum grant amount that is approved annually by the SWRCB with adoption of the state fiscal year Intended Use Plan (IUP). The current maximum allowable grant award is up to $500,000 as set forth in the 2022/23 IUP. A fifty percent local match is required for grants.

West Yost has proposed to update our recycled water master (facilities) plan (Exhibit A) as well as prepare and submit the Planning Grant application from the SWRBC to help offset the costs. This Plan will be prepared to serve as the City’s backbone document in positioning for future state and federal grant and low interest loan opportunities if the City chooses to move forward with a recycled water project.

FISCAL IMPACT
The proposed project to prepare both a Recycled Water Facilities Plan (Facilities Plan) and an optional Planning Grant Application will help the City understand our options for producing recycled water and how best to move forward for a not-to-exceed fee of $211,554. The proposed Fiscal Year 2023-24 Budget includes a Capital Improvement Program budget for this project (FY24 CIP No. S24-04) for $500,000.

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution authorizing the issuance of a Task Order for West Yost for a total not-to-exceed cost of $211,554.

Agenda Item #9.7.

ATTACHMENTS
20230606 Draft Resolution Water Facilities Plan
LP - 705 - Recycled Water Master Planv2 - 230417 - ch
Agenda Item #9.7.

CITY OF ST. HELENA
RESOLUTION NO.

A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING THE

CITY MANAGER TO EXECUTE

A TASK ORDER WITH WEST

YOST ASSOCIATES TO

PREPARE A RECYCLED

WATER FACITLIES PLAN AND

A PLANNING GRANT

APPLICATION FOR AN

AMOUNT NOT-TO-EXCEED
$211,554

RECITALS
A. The City is interested in preparing a
Facilities Plan to evaluate the potential
for implementation of a recycled water
project.

B. West Yost prepared a WWTP Upgrades
and Water Recycling Project Design
Memorandum in May 2006 and GHD
prepared a Wastewater Treatment and
Reclamation Plant (WWTRP)
Improvements Feasibility Study in 2017
for the City that evaluated improvements
to the City’s WWTRP as well as
potential customers for recycled water.

C. Since both of these studies were
produced, the City has begun to
upgrade its WWTRP but has not
pursued nor reconsidered potential end
users for recycled water beyond
obligations delineated in the Farmstead
Development Agreement.

D. Groundwater management, recycled
water regulations, and regional drought
Agenda Item #9.7.

concerns due to climate change have
evolved significantly since then which
greatly increases the opportunity to
reuse treated water from the WWTRP.

E. The proposed project to prepare both a
Recycled Water Facilities Plan
(Facilities Plan) and an optional
Planning Grant Application will help the
City understand our options for
producing recycled water and how best
to move forward.

RESOLUTION
NOW, THEREFORE, the City Council of the
City of St. Helena resolves as follows:

Authorizes the City Manager to execute a Task
Order with West Yost Associates for
preparation of a Recycled Water Facilities Plan
(Facilities Plan) and a Planning Grant
Application for a not-to-exceed cost
of $211,554
Approved at a Regular Meeting of the St.

Helena City Council on June 13, 2023, by the
following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________
________________________
Paul Jamison Dohring, Mayor Cindy
Tzafopoulos, City Clerk
Agenda Item #9.7.

Agenda Item #9.7.

2020 Research Park Drive
Suite 100
Davis CA 95618
530.756.5905 phone
530.756.5991 fax
westyost.com
April 17, 2023 SENT VIA: EMAIL
Mr. Joe Leach
Public Works Director
City of St. Helena
1480 Main Street
St. Helena, CA 94574
SUBJECT: Proposal for Engineering Services for the City of St. Helena to Prepare a Recycled Water Facilities Plan and Planning Grant Application
Dear Mr. Leach:

The purpose of this letter proposal is to provide the City of St. Helena (City) with a proposal for preparation of a Recycled Water Facilities Plan (Facilities Plan) and an optional Planning Grant Application.

BACKGROUND
The City is interested in preparing a Facilities Plan to evaluate the potential for implementation of a recycled water project. West Yost prepared a WWTP Upgrades and Water Recycling Project Design Memorandum in May 2006 and GHD prepared a Wastewater Treatment and Reclamation Plant (WWTRP) Improvements Feasibility Study in 2017 for the City that evaluated improvements to the City’s WWTRP as well as potential customers for recycled water. Since both of these studies were produced, the City has begun to upgrade its WWTRP but has not pursued nor reconsidered potential end users for recycled water. In addition, groundwater management, recycled water regulations, and regional drought concerns due to climate change have evolved significantly since then which greatly increases the opportunity to reuse treated water from the WWTRP.

The City owns and operates a WWTRP that produces disinfected secondary wastewater and discharges treated wastewater to agricultural spray fields and the Napa River when needed. The City is in the process of upgrading its WWTRP with a membrane bioreactor (MBR) process which will upgrade the treated wastewater quality to meet the State’s requirements for disinfected tertiary recycled water (referred to in this proposal as recycled water). The City is interested in recycling its wastewater to beneficially reuse the water locally, better meet spray field agronomic rates, and to provide a new water supply that will offset demands on the City’s potable water supply. Possible recycled water use within the City includes:
landscape irrigation, agricultural/vineyard irrigation, injection or other recharge into the underlying groundwater basin, surface water augmentation (indirect potable reuse), treated water augmentation (direct potable reuse) and other uses as approved in the State’s Title 22 regulations. The City may also wish to consider delivering recycled water to users outside the City (e.g. the City of Napa).

The City’s WWTP is permitted for operations and discharge under the San Francisco Bay Regional Water Quality Control Board (Regional Water Board) Water Reclamation Requirements (WRR) Order No. 87-090 Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan for effluent discharge to land and NPDES No. R2-2016-0003 to effluent to the Napa River. Treatment facilities currently include a headworks facility, advanced facultative ponds for solids collection and digestion, high-rate pond, algal settling pond, and a storage/maturation pond prior to chlorine disinfection and discharge to the Napa River or agricultural spray fields.

State and federal agencies are investing in projects that expand water supply resources and help to build reliable, sustainable water projects, including recycled water. Planning grants from the State Water Resources Control Board (SWRCB) are available to support the preparation of recycled water feasibility studies such as the City’s Facilities Plan. Planning grants are available at up to 50 percent of the total planning cost up to a maximum grant amount that is approved annually by the SWRCB with adoption of the state fiscal year Intended Use Plan (IUP). The current maximum allowable grant award is up to $500,000 as set forth in the 2022/23 IUP. A fifty percent local match is required for grants.

Feasibility studies funded by the SWRCB should adhere to the SWRCB’s Water Recycling Funding Program Guidelines recommended report outline, as follows:
• Project area
• Water supply characteristics and facilities
• Wastewater characteristics and facilities
• Treatment objectives for discharge and reuse
• Recycled water market
• Construction financing plan and revenue program
• Project alternative analysis
• Recommended project
• Appendices
This Facilities Plan will be prepared to serve as the City’s backbone document in positioning for future state and federal grant and low interest loan opportunities if the City chooses to move forward with a recycled water project. Through the SWRCB the maximum allowable grant award is $15,000,000 with a 65 percent cost share requirement. Federal funding programs, like the Federal Bureau of Reclamation’s (BOR’s) Title XVI program, may require additional elements to supplement the Facilities Plan to meet their Feasibility Study Report requirements. The specific efforts required will depend on what federal funding sources are identified as viable options for the City and the requirements of those programs. Applying for construction grants is not included with this proposal, however, West Yost is available to provide assistance as needed.

This proposal assumes that the City will apply for a planning grant for development and preparation of the Facilities Plan but the preparation of a grant application is an optional task for which the City may or may not elect to proceed. If the City decides to authorize this optional task, West Yost will fast track the preparation of the planning grant application. The SWRCB will not retroactively fund costs incurred prior to an eligibility date to be established in their funding agreement. Therefore, the Facilities Plan effort will not begin until the City receives a funding agreement if the City would like to receive maximum grant funding for this effort. Typically, it can take between 6-8 months for the SWRCB to issue an agreement for planning grants.

Preparation of a planning grant is not eligible for reimbursement from the grant program. The scope and schedule reflect a pause in the proposed work effort to allow for execution of the grant agreement.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan

SCOPE OF SERVICES
The scope of services for this project includes the following tasks:
• Task 1. Project Management and Kick-off Meeting
• Task 2. Planning Grant Application
• Task 3. Recycled Water Market Assessment
• Task 4. Distribution System Analysis
• Task 5. Construction Financing Plan and Revenue Program • Task 6. Recycled Water Facilities Plan
• Task 7. Stakeholder Engagement
Task 1. Project Management and Kick-off Meeting
Task 1.1 Project Management
West Yost will perform project management duties including coordination with the City’s Project Manager review of project schedule and budget, and preparation of monthly work summary reports. The West Yost project manager will coordinate with West Yost project team so that the project work is progressing in accordance with the scope, schedule, and budget, West Yost’s Quality Assurance/Quality Control (QA/QC) policy requires all work products to be reviewed at the principal level prior to submittal to the City, QA/QC of work products is included with each task.

Task 1.2 Project Kick-off Meeting
Upon receiving Notice to Proceed, West Yost will coordinate and participate in a project kick-off meeting with the City’s project team. Prior to the meeting, West Yost will distribute a list of information that will be reviewed and requested with the City during the meeting.

The main purpose of the kick-off meeting will be to discuss:
• The SWRCB’s planning loan application,
• Preparation of the Recycled Water Facilities Plan,
• Review the West Yost information request, and
• Detailed schedule for the preparation of the Recycled Water Facilities Plan.

Task 1 Assumptions
• West Yost Project Manager will meet with the City’s Project Manager once per month to discuss project progress, schedule and budget.
• All meetings are assumed to be virtual.

Task 1 Deliverables
• West Yost will prepare the kick-off meeting summary notes. • West Yost provide monthly invoices including a summary of work completed during the invoice period.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan Task 2. Planning Grant Application (optional but recommended) West Yost will prepare a planning grant application for the SWRCB’s Water Recycling Funding Program.

To initiate the application process, West Yost will prepare a list of information needed from the City to complete the application. This list will be reviewed with the City during the Project Kick-off meeting.

The planning grant application consists of the following components:
• Completion of a six-page application
• Application attachments
— Plan of Study that addresses the fourteen areas specified in the application — Authorizing Resolution/Ordinance
— Certification for Compliance with Water Metering
— Water Conservation and Water Management Certification Form — Relevant Service, Management, Operating, or Joint Powers Agreements West Yost will prepare a draft of the grant application and attachments for City review and comment.

West Yost will incorporate City review comments into the final application. West Yost will submit the final application to the SWRCB’s Division of Financial Assistance on behalf of the City using the SWRCB’s Financial Assistance Application Submittal Tool (FAAST) electronic submittal system, West Yost will coordinate with the SWRCB staff on the City’s behalf to facilitate application review and receive questions that may arise during the application review process. West Yost will coordinate with the City as needed to prepare responses to inquiries from the SWRCB.

Task 2 Assumptions
• The City will provide supporting information for grant application as identified by West Yost during the project kick-off meeting.
• The City will be responsible for providing the Council approved Authorized Resolution/Ordinance.

Task 2 Deliverables
• West Yost will prepare the draft application and attachments (electronic copy only). • West Yost will prepare the final application and attachments (electronic copy only).

Task 3. Recycled Water Demand Assessment
West Yost will conduct a recycled water demand assessment to identify potential recycled water use sites and estimate demands. The assessment will focus on first identifying potential existing and future sites in the vicinity of the proposed recycled water storage and pumping facilities and then expanding into adjacent areas within City limits. The assessment will focus on existing large landscape areas that can be converted to recycled water irrigation and landscaping of future planned development, agricultural and vineyard sites that may be interested in recycled water, injection or other recharge into the underlying groundwater basin, surface water augmentation (indirect potable reuse), and treated water augmentation (direct potable reuse).

In coordination with the City, West Yost will conduct virtual meetings with potential recycled water customers to gage interest in recycled water use and will meet with potential customers to discuss recycled water interest. This scope includes budget for meeting in-person with multiple potential customers over two days.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan The steps to complete this task include:
• Identify and map (using GIS) potential customers by confirming existing irrigation customers in the project area, reviewing the City’s planned development for the project area, and reviewing satellite images using Google maps
• In coordination with the City, identify potential agricultural/vineyard users • Review customer water use data and irrigation meter data from three years (2020-2022) for sites identified in this task
• Develop estimated outdoor water use for planned development • Estimate average recycled water demands for other uses that are identified (as appropriate) • Calculate peak delivery requirements
West Yost will present and discuss the methodology and results of the assessment in a workshop with the City (Workshop #1).

Task 3 Assumptions
• City will provide historical daily irrigation meter use data for sites located in the project area. • City will provide GIS file showing location of existing potable water irrigation accounts in the project area.
• City will provide estimated irrigated acreages in planned development within the study area. • The workshop is assumed to be virtual.

Task 3 Deliverables
• West Yost will provide maps and tables describing the identified water demands. • West Yost will prepare an agenda and Power Point presentation for recycled water demand assessment workshop.
• West Yost will prepare notes from recycled water demand assessment workshop.

Task 4. Distribution System Analysis
West Yost will identify a phased conceptual distribution system alignment and strategy to serve recycled water customers identified in the Recycled Water Demand Assessment. A preliminary hydraulic assessment will be prepared for purposes of sizing the distribution system. The required distribution pump station capacity for each phase will also be identified. Activities under this task include:
• Develop distribution system alignment alternatives. Alternatives will be developed to target potential high recycled water use sites while optimizing the distribution system. • Develop a phased approach to expanding the distribution system to reach use sites. • Develop a hydraulic model to determine minimum required pipe diameters and to identify pumping needs.
• Identify pumping and storage needs.
• Develop a planning level conceptual cost estimate for each phase. These estimates will include construction, operation and maintenance (O&M), repair and replacement, and life cycle costs.
• One workshop with City staff to review distribution system phasing strategy (Workshop #2). It is anticipated that the City will confirm the proposed phasing approach during the workshop.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan Task 4 Assumptions
• West Yost will develop a preliminary model of the recycled water system. • Up to three distribution alignment alternatives will be developed. • City will provide O&M costs for potable system for use in estimating recycled water O&M costs. • City will provide recent cost data for potable water pipeline projects to be used for reference when developing distribution system cost estimates.
• The workshop is assumed to be virtual.

Task 4 Deliverables
• West Yost will provide maps and tables describing the distribution system analysis. • West Yost will prepare an agenda and PowerPoint presentation for distribution system workshop. • West Yost will provide notes from distribution system workshop.

Task 5. Financing Plan and Revenue Program
West Yost will work with the City to develop a financing plan that demonstrates the City’s plan for funding construction and operation of a recycled water project. Various funding sources will be considered including state and federal grants and loans, developer and connection fees, and potential partnerships.

In coordination with the City, West Yost will also develop a preliminary revenue program for inclusion in the Facilities Plan.

Task 5 Assumptions
• City will work with West Yost in developing a financing plan and revenue program.

Task 5 Deliverables
• West Yost will prepare a draft financing plan and preliminary revenue program in Microsoft Word format. • West Yost will prepare a revised financing plan in Microsoft Word format.

Task 6. Recycled Water Facilities Plan
West Yost will develop a Recycled Water Facilities Plan that will provide sufficient detail and analysis to support applications to the SWRCB and federal funding programs.

The Facilities Plan will summarize information developed in analysis of storage and pumping facilities, the recycled water use assessment, descriptions of the proposed distribution system strategy, the ancillary facilities assessment, evaluation criteria, cost estimates, and future actions that the City will need to take for project implementation.

This scope assumes one conference call to review the draft report and discuss City comments.

Task 6 Assumptions
• This scope of work does not include preparation of environmental documentation needed for compliance with CEQA laws and as required for state and federal construction funding.

Task 6 Deliverables
• West Yost will provide a draft Facilities Plan in electronic format to the City for review. • West Yost will provide a revised Facilities Plan in electronic format to the City for review. • West Yost will provide a final Facilities Plan in electronic format.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan Task 7. Stakeholder Engagement
West Yost team members will be available to present and discuss the project with community stakeholders.

For purposes of this scope a total of three meetings with presentations are assumed to various groups – including one presentation to the City Council and one presentation to the City’s Planning Commission.

All meetings are assumed to be virtual. Other stakeholder engagement tasks may include coordinating with Napa County on groundwater recharge opportunities and meeting with various potential recycled water customers.

Task 7 Assumptions
• Three presentations to stakeholder groups, including the City Council and City Planning Commission, are assumed. All meetings are assumed to be virtual.

Task 7 Deliverables
• West Yost will prepare both a draft and final PowerPoint presentation.

PROJECT BUDGET
West Yost’s proposed level of effort and budget for each of the tasks described above is shown in Table 1.

West Yost will perform the scope of services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2023 Billing Rate Schedule, with a not-to-exceed budget of $211,554. Any additional services not included in this scope of services will be performed only after receiving written authorization and a corresponding budget augmentation.

Table 1. Estimated Project Hours and Budget
Task Level of Effort, hours Estimated Budget, dollars
Task 1. Project Management 96 26,990
Task 2. Planning Grant Application* 54 12,623
Task 3. Market Assessment 122 29,454
Task 4. Distribution System Analysis 185 42,975
Task 5. Financing Plan and Revenue Program 51 15,502
Task 6. Recycled Water Facilities Plan 290 68,722
Task 7. Stakeholder Engagement 60 15,288
Total Project Hours and Budget 858 $211,554
* Not available for 50 percent reimbursement from SWRCB planning grant.

SCHEDULE
West Yost anticipates beginning work following Notice to Proceed (NTP). The anticipated total schedule for completion of the Facilities Plan is 18 months. Workshops and review periods are included in the 18-month project duration. A detailed schedule will be developed upon start of the project.

Agenda Item #9.7.

Mr. Joe Leach
April 17, 2023

N-M-C-City of St Helena-LP-2023 Recycled Water Facilities Plan Thank you for providing West Yost the opportunity to be of continued service to the City. We look forward to working with you on this important project. Please call if you have any questions or require additional information.

Sincerely,

WEST YOST
Monique Day, PE Tom West, PE
Project Manager Water Sector Manager
RCE #69793
Attachment A: West Yost 2023 Billing Rate Schedule
Agenda Item #9.7.

West Yost 2023 Billing Rate Schedule
Attachment A
Agenda Item #9.7.

(Effective January 1, 2023 through December 31, 2023)*

POSITIONS

ENGINEERING
Principal/Vice President $338
Engineer/Scientist/Geologist Manager I / II $319 / $334 Principal Engineer/Scientist/Geologist I / II $288 / $307 Senior Engineer/Scientist/Geologist I / II $259 / $272
Associate Engineer/Scientist/Geologist I / II $215 / $231 Engineer/Scientist/Geologist I / II $173 / $201
Engineering Aide $101
Field Monitoring Services $125
Administrative I / II / III / IV $92 / $115 / $138 / $152

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $332 / $334
Principal Tech Specialist I / II $305 / $315
Senior Tech Specialist I / II $279 / $291
Senior GIS Analyst $252
GIS Analyst $239
Technical Specialist I / II / III / IV $178 / $203 / $228 / $254 Technical Analyst I / II $128 / $152
Technical Analyst Intern $103
Cross-Connection Control Specialist I / II / III / IV $133 / $144 / $162 / $180 CAD Manager $201
CAD Designer I / II $156 / $176

CONSTRUCTION MANAGEMENT
Senior Construction Manager $322
Construction Manager I / II / III / IV $197 / $211 / $224 / $283 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $172 / $191 / $213 / $221 Apprentice Inspector $156
CM Administrative I / II $83 / $112
Field Services $221
2023 Billing Rate Schedule

LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually Page 1 of 2
Agenda Item #9.7.

(Effective January 1, 2023 through December 31, 2023)*
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $1 / mile
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Stainless Steel Wire per foot $0.03 / day
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Vehicle (Construction Management) $10 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day

BILLING RATES
2023 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2
Agenda Item #9.7.

Report to the City Council
Regular City Council - 13 Jun 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration of a proposed Resolution authorizing the City Manager to execute three Professional Service Agreements to provide engineering support and augmentation services for Public Works with West Yost Associates, Coastland Civil Engineering, LLP, and Cal Engineering & Geology, a Division of Haley & Aldrich with each contract including an amount not-to-exceed $100,000.

CEQA
Determination:

Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
With the anticipated adoption of the FY2023/24 Capital Improvement Program and a number of City Council adopted Goals, the Public Works workplan for the next fiscal year is the largest in recent memory. To accomplish the robust proposed workplan, supplemental professional services are needed to bring the volume of projects to fruition.

Given the recent challenges related to staffing, this item is requesting to engage three firms for engineering support, project development/delivery, and/or owner-representative services, based on the needs of each project.

DISCUSSION
Informal requests were solicited and received from each of the three companies based on their respective specialties and past experience with staff and the City. Each response was reviewed and evaluated based upon overall project experience, technical competency of the firm’s key personnel, and willingness to agree to the terms of the City’s standard Professional Services Agreement. All three proposed vendors have areas of Agenda Item #9.8.

specialty or knowledge of the City of St. Helena infrastructure that will be critical to assist with bringing planned projects to completion and on schedule.

Cal Engineering & Geology a Division of Haley & Aldrich/Coastland Civil Engineering, LLP
Both Cal Engineering & Geology and Coastland Civil Engineering provide full-service engineering and construction management services such as capital project design for sewer, water, storm drain, transportation (including pavement and roadway design, pedestrian safety and bicycle facilities); project/program management; development review; encroachment permit processing; construction management and inspection; and program/project management of projects in coordination with other consultants.

Coastland Civil Engineering has been contracting with the City since 1991 and Cal Engineering specializes in City Traffic Engineering, CIP projects, design, as well as plan and map review.

West Yost Associates
West Yost has been the City’s contracted engineering support consultant with specialized knowledge of its water and wastewater systems and brings a range of expertise to the City of St. Helena. Public Works’ water and wastewater operations routinely need engineering support for the City's water and wastewater systems. The 2021 Integrated Utility Master Plan (IUMP) highlights needed improvements throughout the water/wastewater systems. Public Works requested a proposal from West Yost to support the on-going need for water and wastewater specific support, starting with confirmation of the IUMP’s short-term projects (next five years). The initial effort will focus on tailoring the hydraulic model to specific service areas to confirm capacity deficiencies and recommend detailed improvements.

FISCAL IMPACT
The proposed FY 2023-24 Public Works budget includes $400,000 for On-Call Engineering and Support Services, $300,000 for Plan Check/Design Review and Map check services and $25,000 for Traffic Engineering Support, split among General Fund, Water Enterprise, and Wastewater Enterprise. It is anticipated that subsequent Task Orders will be issued to each firm with the specified scope/fee and funding source. This is illustrated by a separate agenda item on this June 13, 2023 Council Agenda seeking authorization to issue a Task Order to West Yost to update the Safe Yield Analysis and Water Neutrality Policy. Costs associated with work by these three firms will be negotiated on a case-by-case basis and funded by each Capital Improvement Program project's approved budget or through the Public Works Administration budget. This ensures that staff can manage costs, project’s scope, and delivery schedule.

RECOMMENDED ACTION
Adopt the attached Resolution.

ATTACHMENTS
Agenda Item #9.8.

20230606 Draft Resolution Engineering Support Services
20230613 PSA Cal Engineering On call Services Contract
20230613 Cal Engineering On Call Proposal
20230613 PSA Coastland On call Services Contract
20230613 Coastland On Call Proposal
20230613 PSA West Yost On Call Engineering Services Contract 20230613 West Yost On Call Proposal
Agenda Item #9.8.

CITY OF ST. HELENA
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AGREEMENT WITH WEST YOST ASSOCIATES,

COASTLAND CIVIL ENGINEERING, LLP AND CAL

ENGINEERING & GEOLOGY, A DIVISION OF HALEY &

ALDRICH WITH EACH CONTRACT INCLUDING AN AMOUNT
NOT-TO-EXCEED $100,000.

RECITALS
A. With the anticipated adoption of the FY2023/24 Capital Improvement Program and a number of City Council adopted Goals, the Public Works workplan for the next fiscal year is the largest in recent memory.

B. To accomplish the robust proposed workplan, supplemental professional services are needed to bring the volume of projects to fruition.

C. Given the recent challenges related to recruitment of qualified technical staff, this item is requesting to engage three firms for engineering support, project development/delivery and/or owner-representative services, based on the needs of each project.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Authorizes the execution of three Professional Service Agreements to provide engineering support and augmentation services for Public Works with West Yost Associates, Coastland Civil Engineering, LLP and Cal Engineering & Geology, a Division of Haley & Aldrich with each contract including an amount not-to-exceed $100,000 with contracts and scopes attached to this resolution.

Approved at a Regular Meeting of the St. Helena City Council on June 13, 2023, by the following vote:

Mayor Paul Dohring: _____
Agenda Item #9.8.

Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on June 13, 2023 by and between the City of St. Helena, located in the County of Napa, State of California (City), and Cal Engineering & Geology, a Division of Haley & Aldrich (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as On-Call Municipal Public Works and Engineering Services.

B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Compensation” attached hereto and made a part hereof. Total compensation shall not exceed $100,000.00 unless additional compensation is approved in accordance with Section 2.

B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.

Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.

Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.

Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.

B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, sent by facsimile, email, or first class mail, addressed as follows:

To City: City Manager
1088 College Avenue
St. Helena, California 94574
To Consultant: Scott Alman, PE, QSD.

Sr. Principal Engineer
785 Ygnacio Valley Road
Walnut Creek, California 94596
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.

B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich after the date of default and may terminate this Agreement immediately by written notice to Consultant.

SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
Agenda Item #9.8.

Cal Engineering & Geology, a Division of Haley & Aldrich This Agreement is subject to the following special provisions: none.

IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Consultant: City:

By: ________________________________ By: ________________________ Name: Scott Alman, PE, QSD. Name: Anil Comelo
Title: Sr. Principal Engineer Title: City Manager
Approved as to Form:

By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #9.8.

STATEMENT OF QUALIFICATIONS

MUNICIPAL ENGINEERING CONSULTING SERVICES
18 APRIL 2023
Prepared for
City of Saint Helena, Public Works Department
Attn: Joe Leach, PE
Public Works Director
1572 Railroad Ave.

Saint Helena, California 94574
Prepared by
Cal Engineering & Geology,
a Division of Haley & Aldrich
785 Ygnacio Valley Road
Walnut Creek, California 94596
Agenda Item #9.8.

785 Ygnacio Valley Road | Walnut Creek | CA 94596
6455 Almaden Expwy., Suite 100| San José | CA 95120
23785 Cabot Blvd., Suite 321 | Hayward | CA 94545
www.caleng.com
1 Pragmatic ExpertiseTM

1. Cover Letter
18 April 2023
Joe Leach, P.E.,
Public Works Director
City of St. Helena
1088 College Avenue
St. Helena, California 94574
RE: Statement of Qualifications to provide Municipal Engineering Consulting Services to the City of Saint Helena Dear Mr. Leach:

The City of St. Helena is a unique community among California communities. Its beautiful wine country setting, traditional American values, and family-oriented culture make Saint Helena a favored place to live in Napa County and California in general.

Cal Engineering & Geology, a division of Haley & Aldrich (CE&G/H&A) shares the same core values as St. Helena.

CE&G/H&A is passionate about enhancing the quality of life in the cities we serve. CE&G/H&A provides a deep bench of professional services, experience, and “pragmatic expertiseTM” to our clients, and we do it with personal “Small Town” service and attention to detail. At CE&G/H&A we immerse ourselves in the communities we serve. We enjoy long-term relationships with most, if not all, of our clientele, many of whom become personal friends. As an example, Scott Alman has an ongoing professional relationship with Director of Public Works, Joe Leach, based on ten years of working together in various public agencies, namely the cities of Dixon and Richmond.

As our client’s “trusted advisors” CE&G/H&A is “here-to-help” with anything City Engineer related. CE&G brings Saint Helena the following benefits:
• Personal Service. CE&G/H&A’s Walnut Creek office at 785 Ygnacio Valley Road is less than 60 miles, and 75- minutes from Saint Helena’s City Hall at 1088 College Avenue. CE&G/H&A staff can be in City Hall within 75- minutes.
• Exceptional Resources – Pragmatic ExpertiseTM. CE&G/H&A’s Municipal Services Group is a clearinghouse for “all-things-City-Engineering.” From interim staff augmentation in City Hall to providing contract City Traffic Engineering and City Surveyor services reviewing and signing maps and other record documents, to program management of large and complex programs and projects to field inspection of public improvements, to preparation of the annual Captial Improvement Program in PlanIt or other platform to the engineering design of capital improvements, to plan and map reviews of new developments to management and annual administration of special districts and GHADs.

Agenda Item #9.8.

785 Ygnacio Valley Road | Walnut Creek | CA 94596
6455 Almaden Expwy., Suite 100| San José | CA 95120
23785 Cabot Blvd., Suite 321 | Hayward | CA 94545
www.caleng.com
2 Pragmatic ExpertiseTM
CE&G/H&A’s Municipal Services Group emulates a City Engineering Department with CA licensed Civil Engineers, CA licensed Traffic Engineers, and CA Professional Land Surveyors providing programatic expertise and management for the following programs:

City Engineer
• Budget/Funding
• Capital Improvement Program (PlanIt)
• Encroachment Permit Program
• Development Entitlement
• Plan Review, Comment, and Approval
(Capital and Development)
• PW Inspection (Capital and Development)
• Pavement Preservation Program
(StreetSaver®, HUTA, RMRA, Measures)
• City Standards and Details
• NPDES/Stormwater Compliance
• Utilities
• Grant Management
• Asset Management
• CEQA/NEPA Clearance
• Emergency Response
• Emergency Planning &
Response/Tabletop Exercises
• Staff Augmentation
City Traffic Engineer
• Traffic Safety Committee (Citizen
Concerns)
• Regional Congestion Mitigation and
Funding
• Speed Surveys and Certifications
• Signal Timing
• Review, Comment, Approval and
Inspection of Traffic Control Plans and
Controls (Encroachments, Capital, and
Development)
• Traffic Calming and Ped/Bike Safety
City Surveyor
• Map Review, Comment, and Approval
• Record Document Review, Comment, and
Approval
CE&G/H&A teams with the following subconsultants to enhance the services we provide to our municipal clientele:
• William K. Faisst, Consulting Engineer to enhance the services we can provide to water purveyors. Dr. Bill Faisst was the mainstay of Brown & Caldwell’s water practice until stepping out onto his own to provide boutique style water consulting services to his long-term clientele.
• Carolyn Harshman and her firm Emergency Planning Consultants (EPC) to provide as-needed long term emergency planning services typically in the form of preparation or updates to your Local Hazard Mitigation Plan. • WRA Environmental Consultants works at the direction of Matthew Feske supporting capital improvement and other city projects requiring CEQA and/or NEPA clearance. Typically, these are in the form of a CEQA categorical exemption, or a NEPA categorical exclusion for Federally funded projects.

CE&G/H&A provides the expertise and experience to assist St. Helena with any assignment, no matter how large and complex or small. CE&G/H&A employs more than 900 professionals, including registered civil engineers, registered Traffic Engineers, licensed Land Surveyors, and Environmental Engineers. Our registered professionals are supported by project and staff-level engineers, geologists, technicians, certified UAS pilots, CADD/GIS specialists, and administrative support personnel.

Respectfully Submitted,
CAL ENGINEERING & GEOLOGY, INC., A division of Haley Aldrich Scott Alman, PE, QSD., Sr. Principal Engineer
785Ygnacio Valley Road | Walnut Creek, California 94596 | 925.433.2321 | [email protected] Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
3 Pragmatic ExpertiseTM

2. Firm Description

HISTORY
Cal Engineering & Geology, Inc. (CE&G) is a full-service municipal consulting, civil design, and geotechnical
consulting firm with offices in Walnut Creek, San José, and Hayward. The Hayward office is co-located with
our geotechnical testing laboratory. CE&G provides
municipal engineering, staff augmentation, program
and project management, civil design, development
entitlement and project review, structural
engineering, peer, plan, & map reviews, and related
engineering consulting, to municipal clients
throughout California. CE&G has provided a contract
City Engineer/Utilities Director, Interim Assistant City Engineer, staff augmentation services, Contract City
Surveyor, and City Traffic Engineer. CE&G has worked
together with local public agency professionals to
complete more than 300 improvement projects
including capital improvement programs, multi-year
pavement preservation programs, emergency slope
stabilizations, road widening, flood control facilities, sanitation facilities, trails, parks, creek bank
stabilizations and restoration, community buildings,
and embankment dam and levee projects.

Integrating CE&G’s “personal touch” services with the
vast resources of Haley & Aldrich (H&A) to meet your
goals.

In January 2023, CE&G was acquired by H&A. With
this acquisition, CE&G integrated fully into H&A with
complete access to the vast resources of a nation-wide
consulting firm with 900 staff members in 35+ offices.

The more than 91 professional staff in our local Bay
Area offices allow us to tailor recommendations with
local knowledge. Every project manager has access to
ample personnel and resources, enabling us to
respond to client needs quickly, efficiently, and
effectively.

H&A professional staff provide our clientele with the
depth and breadth of municipal services to
comprehensively handle any anticipated, or
unanticipated, project assigned under this On-Call
Engineering Consulting Services contract.

CE&G/H&A offer their clientele access to expert
technical resources with an integrated, collaborative,
and creative problem-solving approach.

Established in 1957, H&A was the first geotechnical
engineering practice in New England and has since
expanded its footprint. At the forefront of emerging
environmental regulations in the late 1970s and early
1980s, H&A’s practice grew to encompass
environmental compliance, site assessment, and
remediation. Now in our 61st year, H&A has retained
our practical approach to engineering and
construction projects by integrating the geotechnical
and environmental investigations for optimum data
collection and reporting, combining complex site
remediation with the realities of project design and
construction.

H&A has an unparalleled history of striving to
understand the unique needs and challenges of our
clients and helping them succeed. We have built a
reputation for developing thoughtful and cost-efficient solutions to complex issues with sensitivity to impacts on neighbors and adjacent properties.

H&A is experienced with collaborative design
processes and Lean project delivery. Lean thinking – a
philosophy focused on reducing waste, enhancing
value and respecting people – and a collaborative
working environment are embedded in our culture,
regardless of the services we are providing. We are
committed to delivering long-term value efficiently for our clients, no matter how straightforward or complex
the challenge.

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
4 Pragmatic ExpertiseTM

3.Fee Schedule
The following hourly rate schedule represents the Haley & Aldrich standard company rates for 2023. Indidivudal hourly rates can be negotiated per professional or specific task on a task order by task order basis.

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
5 Pragmatic ExpertiseTM

4. Professional Services Agreement/Insurance
Comments will be forthcoming based on H&A’s review of a submitted Standard Master Services Agreement.

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
6 Pragmatic ExpertiseTM

5. Firm Qualifications

SUMMARY OF QUALIFICATIONS
CE&G/H&A understands what it takes to provide oncall services to Bay Area communities. For 29 years, CE&G has worked closely with many public works,
engineering, and planning staff on precisely the types
of projects expected to be part of the City of Saint
Helena’s engineering project management services
needs. Our municipal engineering experience and local
geotechnical knowledge have enabled CE&G to
develop a solid, effective, and pragmatic approach to
these services. Key to our approach is the recognition
of the needs and concerns of various stakeholders on
every public project. Careful examination of the needs
of each specific project leads to the development and
implementation of reasonable and appropriate scopes
of work with well-defined tasks. CE&G has used this
approach to successfully manage and complete awardwinning projects for nearly three decades.

As a combined firm, CE&G/H&A has an established,
local track record in performing on-call and projectspecific support services for public agencies including::
• Pittsburg since 2015
• Oakley since 2015
• Concord since 2000
• Dublin since 2006
• Lafayette since 1993
• Martinez since 1998
• Moraga since 1993
• Oakland since 2002
• Orinda since 2002
• San Ramon since 2009
• Vallejo since 2011
• Alameda County since 1995
• Contra Costa County since 2005
• Santa Clara Valley Water since 2014
• Dixon since 2021
• San Jose ongoing
• Oakland ongoing
• Port of Oakland ongoing
• Palo Alto ongoing
• San Francisco Int’l Airport (SFIA/SFO) ongoing
Because of our experience with on-call service
contracts, CE&G has become adept at dealing with
numerous large and small projects. Our typical
projects range from short-term $2,000 assignments
for which we provide limited specialized design
assistance to longer-term $300,000+ projects for
which we complete a variety of tasks. Our experience
with such disparate-sized projects has enabled us to
be flexible in staffing on-call service projects. It is rare for us to encounter a situation where one of our
professional staff is unavailable because they are
committed long-term to another project. The variety of
projects we have completed is demonstrated by the
project descriptions included within this section.

SERVICES
Program & Project Management and Staff
Augmentation
In the current labor market where public agencies are
often understaffed and overworked due to increasing
retirements and limited backfill of the engineering
workforce, CE&G provides only experienced project
managers and technical staff who are intimately
familiar with the public project process. Our extensive municipal experience allows us to be comfortable
working with both in-house and consultant engineers
and planners. CE&G can fill staffing gaps with highly
qualified engineers who integrate seamlessly with
your team for short- or long-term engagements. Saint
Helena can rely on us for:
• Supplemental engineering staff
• Project and program management
• RFP preparation and consultant selection
Engineering Analysis & Civil Engineering Design
CE&G’s engineering staff has been designing and/or
peer reviewing and managing a wide variety of capital
improvement and maintenance projects for local cities
and counties since 1993. Projects range from design
support for new city offices, parks, and corporation
yards, to retrofitting and improvement of roadways,
bridges, and storm drain systems to pavement
preservation and creek maintenance.

CE&G has full design capabilities and routinely
prepares bid packages consisting of complete
construction plans, construction specifications, and
estimates for projects relating to roads and flood
control. Projects typically include components such as
earth retaining systems, pavements, bridges,
trenchless pipelines, and storm drain improvements.

CE&G uniquely offers civil engineering services
focused on merging conventional geotechnical
consulting services, such as investigation, testing, and inspection services with geo-civil design. Our focus on Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
7 Pragmatic ExpertiseTM
geo-related civil engineering design work has resulted
in numerous industry awards for infrastructure
renewal and improvement projects for both
transportation and water resources sectors.

Traffic Engineering
Lynne Filson, PE, TE, LS is a California registered
professional Civil Engineer and California registered
Traffic Engineer with a history of assisting
municipalities with managing local traffic engineeringrelated issues, including traffic handling at AM dropoff and PM pick-up peak hours at local elementary and middle schools, signal timing and interconnection,
engineering speed surveys for radar enforcement,
sight distance issues and solutions, roadway lighting,
striping & signage, reviews of traffic studies for
development and CEQA mitigations, review of traffic
control plans, and interpretation of the MUTCD. Lynne
will be available to provide any day-to-day traffic
engineering assistance that the City needs.

Entitlement Services
CE&G’s engineering staff works directly with the
client’s Community Development and Planning
Departments to provide city engineering
representation to the project entitlement process.

CE&G works hand-in-hand with project planners and
other stakeholders to represent the city’s best
interests in entitling development and other
discretionarily permitted projects. During the
entitlement process, CE&G represents the city in
regard to bike, pedestrian, and vehicle circulation,
utility treatment capacity, delivery & collection system capacity (domestic water, sanitary sewer & storm
sewer), special studies, and environmental. CE&G
prepares conditions of approval for tentative maps
and other discretionary permits. CE&G is also capable
of monitoring and project management of
development projects to ensure that all project
conditions of approval are satisfied and all required
mitigations have been satisfied as the project is built.

CE&G’s engineers are astute at finding creative
solutions to complex and difficult issues and problems, facilitating both parties to “get to yes” without
compromising the city’s best interests or the
applicant’s project success. Understanding both sides
of an applicant issue and providing experienced
guidance to a mutually beneficial solution sets CE&G
apart as a trusted advisor to our clients.

Plan and record document review
CE&G engineers provide plan, map, and record
document review services on behalf of local agencies.

With the current economic cycle of the housing
market, citys and other oversight agencies are coming
under greater pressure to provide plan, map, and
record document reviews at an ever-quickening pace.

CE&G engineers provide thorough plan and map
reviews based on tentative map conditions of
approval, approved CEQA documents and required
mitigations, city codes and standards, MRP 3.0 C.3
regulations, Subdivision Map Act and good old
common sense engineering. CE&G reviews grading
plans, improvement plans, traffic control plans, final
maps, easements, irrevocable offers of dedication,
signing & striping, signal construction, interconnect & timing/synchronization plans. Typical plan and map
reviews are scheduled to be completed and comments
returned within ten business days for the first and
second reviews and within five business days for the
third review. If more than three reviews are required,
the fourth and subsequent reviews are performed on
time and a materials basis as an additional service
with additional budget required.

Construction Inspection and Testing
CE&G provides special inspection, resident
engineering, construction observation, and testing
services with a specialization in grading, concrete
placement, and overall construction quality assurance
services. All testing is performed or overseen by
licensed professional engineers. Our backgrounds and
extensive experience in the design and construction
industry help set us apart and ensure that quality
assurance and quality control goals are met. CE&G’s
lab is accredited as an inspection and testing agency
by the following agencies and/or participates in the
following sample reference programs: AASHTO, AMRL,
CCRL, USACE, ICC, and ACI.

UAS & LiDAR Scanning Data Sets
CE&G has a robust in-house Unmanned Aerial Systems
(UAS) and terrestrial scanning program for the
acquisition and use of high-resolution orthoimagery.

The imagery is used to create high density, georeferenced and time-referenced photogrammetricallyderived point clouds and corresponding geospatiallyreferenced 3D surfaces for developing topographic maps and geologic mapping, geotechnical and geologic
analyses, and to identify limits of geologic hazards at sites.

Detailed data results in better understanding of and
further evaluation of, project conditions and
constraints through higher-level analysis including
evaluations, monitoring, and asset management and
maintenance.

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
8 Pragmatic ExpertiseTM
Construction Management
CE&G provides construction management and public
works inspection services to public agencies
throughout the nine San Francisco Bay Area Counties
area. Our forte is construction management of
infrastructure renewal projects that involve roadways
and other public infrastructure constructed as a
condition of development approval or as capoital
improvements. Our biggest advantage is that our
strong design background enables us to identify issues
in the field before they become bigger, costlier, and
time-consuming problems.

TECHNICAL STAFF
The technical staff at CE&G includes geotechnical
engineers, engineering geologists, and civil engineers, all of whom have extensive local knowledge and
experience on a wide variety of public works projects.

Summaries of the experience of each of the key project
professionals are presented within this section.

EXTENSIVE IN-HOUSE RESOURCES
CE&G has developed an extensive collection of
technical resources over the years to provide our
clients with the most up-to-date information and
technology available, including:
• up-to-date engineering software,
• hard copy and digital technical libraries, and
in-house soils testing laboratory.Engineering
Software
Cal Engineering & Geology has fully embraced
technology in providing a better service and product
to our clients. The engineering software library
includes the following programs:
• AutoCAD Civil 3D Drafting and Design
• ArcGIS Geospacial Analysis
• MathCad Engineering Math
• Microsoft Project Project Scheduling
• LPILE v2019 Concrete Piles
• Ctshoring 4.5C Shoring Design
• RSPile Pile Analysis
• Shake2000 Dynamic Response
In addition to our currently licensed software, CE&G
has used numerous open-sourced software programs
and program languages to meet project-specific design
requirements. CE&G also has experienced using
powerful tools like RISA foundation that we typically
license for shorter periods for project-specific use.

Technical Libraries
CE&G’s engineers can rely on a vast library of technical publications, maps, and historical aerial photographs.

Pertinent maps and photographs can be scanned and
imported into Civil 3D or ArcGIS.

Soils Testing Laboratory
CE&G's soils testing laboratory and field services are
run by registered engineers and geologists who fully
understand the complexities of design and challenges
of the construction process. Our backgrounds and
extensive experience in the design and construction
industry help set us apart and ensure that quality
assurance and quality control goals are met. The CE&G
laboratory, in Hayward, has been accredited by AMRL
(ASTM and AASHTO) and the US Army Corps of
Engineers.

EXAMPLE PROJECTS AND

REFERENCES

ENGINEERING STAFF AUGMENTATION,
BENICIA, CA (2022-ONGOING)
CLIENT
City of Benicia, Kyle Ochenduszko,
Public Works Director
[email protected] // (707) 746-4200
PROJECT DESCRIPTION AND CE&G’S SCOPE
Scott Alman has enjoyed an ongoing professional
relationship with the City of Benicia for the past six
months, serving the City as Interim City Engineer.

Benicia recently recruited their next full time Deputy
Director/City Engineer, who is scheduled to begin
with the City in early March, 2023. Kara Malig is
working on the H Street Shoreline Stabilization, and
Ronaldo Longoria is continuing to work on Lake
Herman Dam EAP and Lake Herman Spillway projects.

ENGINEERING STAFF AUGMENTATION,
PITTSBURG, CA (2022-ONGOING)
CLIENT
City of Pittsburg , Richard Abono, PE
Director of Public Works/City Engineer
[email protected] // (925) 252-4936
PROJECT DESCRIPTION AND CE&G’S SCOPE
Mr. Alman and Ms. Filson, with a team that includes
Ronaldo Longoria, Josielyn Bustamante, Kara Malig,
Julissa Rico Ruiz and George White are currently
providing project management and staff augmentation
Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
9 Pragmatic ExpertiseTM
services to the City of Pittsburg’s Public Works -
Engineering Division. CE&G engineers are providing
these management, design, and project support
services on a number of smaller CIP related projects,
including completing the update to the city’s standards and detail drawings, refurbishment and relocation of a
city-owned message sign, the structural plan review of
an un-permitted retaining wall on Leland Avenue,
multiple traffic items, and entering the current CIP
into PlanIt! Software to have the program running
successfully for the FY-2023/2024 CIP to be prepared
solely in PlanIt! And no longer created and updated
manually.

In addition to the aforementioned projects, Mr. Alman
is currently providing full-time staff augmentation
services as Interim Assistant City Engineer backfilling a vacant position in the Division. Mr. Alman will also
be joined by Mr. Bruce Zaeni, PE who will provide staff augmentation services as the Program/Project
Manager for a high-profile recreation facility and an
update to the City’s sanitary sewer masterplan.

ENGINEERING STAFF AUGMENTATION,
DIXON, CA (2014-ONGOING)
CLIENT
City of Dixon, Jim Lindley, City Manager
[email protected] // (707) 678-7000
Deborah Barr, PE City Engineer/Utilities Director
[email protected] // (707) 678-7030
PROJECT DESCRIPTION AND CE&G’S SCOPE
Mr. Alman, and Ms. Filson, with a team that included
George White and Josielyn Bustamante, provide staff
augmentation services to the City of Dixon’s City
Engineering & Utilities Department. Originally these
services began in 2014 under a task order contract
with a previous employer. That task order contract
included more than 50 task orders totaling more than
$7 million in contract services, including plan reviews and entitlement work on new housing developments,
construction inspections on new development and
infrastructure revitalization projects, preparation of
bid documents for a variety of different types of CIP
projects including pavement preservation and
Building & Life Safety inspection services provided by
teaming partner TRBplus. The largest single project
undertaken by this team is the plan check, inspection,
and project management of the Southwest Dixon
Specific Plan Area project named “Homestead”. Taylor
Builders are developing this specific plan area with
individual villages being sold to a variety of national and local home builders. Lynne has managed the plan
and map reviews of ten individual villages within the
first three phases of Homestead. . With the recent
departure of the City Engineer/Public Works Director,
Joe Leach, Scott was selected by the City Manager to
serve as Interim City Engineer/Utility Director during
the recruitment for the new City Engineer. Due to the
need for a quicker response time than that being
provided by Solano County, Lynne has also assumed
the role of Contract City Surveyor, reviewing Final
Maps and signing on behalf of the City.

ENGINEERING STAFF AUGMENTATION,

MARTINEZ, CA (ONGOING)
CLIENT
City of Martinez, Eric Figueroa, City Manager
(925) 372-3505 // [email protected]
PROJECT DESCRIPTION AND CE&G’S SCOPE
Upon the retirement of the City Engineer, Mr. Alman
was appointed Interim City Engineer and Ms. Filson
Interim City Traffic Engineer for the City of Martinez.

One of the larger Martinez assignments is the plan
review of the Alhambra Highlands development
project. This plan review project followed Mr. Alman
and Ms. Filson to CE&G as the applicant’s team did not
want to lose any continuity on the plan review work
that had been accomplished to date. This project is
ongoing and includes a review of grading and
improvement plans, landscape & irrigation plans, final
map, and public water system improvements. The
project includes the management of several
consultants performing specialty work on this project
for the City. Mr. Alman was also responsible for
managing Measure M funding (Martinez’s sales tax
measure for pavement preservation). Mr. Alman made
annual presentations to City Council regarding how
and where the Measure M funds were to be spent each
year. Mr. Alman prepared the City’s 5-year Pavement
Preservation Program directing the expenditure of
Measures M & J funding as well as RMRA and HUTA
gas tax funds to garner the greatest return on
investment for the City. Currently, Mr. Alman is
working with Matthew Feske to process a
development permit, including a CEQA/NEPA
environmental process for a local Martinez business to
refurbish and rehabilitate an out-of-service rail spur
serving their facility..

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
10 Pragmatic ExpertiseTM

TEAM STRUCTURE, QUALIFICATIONS AND RESUMES

ORGANIZATION CHART
Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
11 Pragmatic ExpertiseTM

PROJECT MANAGERS/KEY INDIVIDUALS
The City of Saint Helena can rely on CE&G’s personnel experiences with public works projects of various sizes to overcome challenges of complex projects. The proposed project managers for this contract are all highly experienced and responsible professionals who have worked directly with engineering, planning, and operations and maintenance staff from numerous local public agencies. Summaries of their experience, capabilities, and resumes are presented below and on the following pages. Resumes for all staff indicated on the org chart are available upon request.

Name Yrs Exp. Role Expertise
Scott Alman, PE, QSD
38 years experience
Contract & Project
Manager
• 38 years of continuous civil engineering experience
managing all types of engineering projects, including
providing short- and long-term City Engineer/Director
of Public Works services to municipal agencies.
• Comprehensive knowledge of municipal engineering
(contract City Engineer), staff augmentation, capital
improvement programing, pavement preservation
programing, entitlement and development engineering.

Phil Gregory, PE, GE
39 years experience
Contract & Project
Manager
• Worked with more than 30 separate municipalities and
districts within northern California
• Erosion control with FEMA/FHWA funding expertise
• Designer of over 150 geogrid reinforced slopes and
retaining walls
• Expertise in slope monitoring and risk evaluation for alternative stabilization measures
Lynne Filson, PE, TE, LS
35 years years experience
Traffic Engineer
• 35 years of Civil and Traffic Engineering experience in both the public and private sectors
• Provided staff augmentation to various cities, work as the City Traffic Engineer for the Cities of Martinez,
Dixon, and Clayton, and coordinates a large number of
subdivision plan reviews
• Managing contract work including signing, traffic
handling, and stage construction, landscaping, utility
undergrounding, irrigation, and roadway lighting.
• Acquiring necessary approvals from Caltrans Local
Assistance Division on federally-funded projects
Gary Mochizuki, PE, SE
46 years experience
Structural Engineer
• 36+ years of experience in analyzing, evaluating, and reviewing various types of structures. Gary has designed wood-framed, structural steel, reinforced concrete, posttensioned concrete and masonry buildings for industrial, commercial and residential projects, and
reinforced concrete bridges.
• Forensic structural and civil engineer designated as an expert on several projects.

Matthew Feske
20 plus years experience
Professional Planner,
CEQA/NEPA Specialist
• 20+ plus years of experience as a staff planner through executive management managing all project levels in
challenging multitasking environments. Excels in
focusing the efforts of diverse groups to work toward
common goals with a strong ability to plan and organize while maintaining efficient control of financial and
human resources.
• CEQA and NEPA processes.

Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
12 Pragmatic ExpertiseTM
Name/Yrs Exp. Role Expertise
Chris Hockett, PE, GE
18 years experience
Design Manager
• 17+ years of geotechnical experience including numerous asphalt and concrete pavement design, mitigation of
expansive subgrade soils, and the design of full depth
reclamation section projects.
• Significant experience completing geometric layout of roadways and trail facilities in conformance with the
Caltrans Highway Design.
• 30+ years bridge foundation and storm drain
geotechnical investigation reports.

Ronaldo Longoria, PE
seven years experience
Financial Project
Manager
• Six years of professional experience providing civil
engineering services for various types f public and
private projects
• Projects have included earthwork repairs of landslides, retaining wall design, and tieback and soil nail retaining wall design.
• Providing staff augmentation services for City of Benicia’s Lake Herman Dam EAP & Lake Herman Spillway projects.

Julia Halsne
25+ years experience
Senior Emergency
Planner/Trainer
• 25+ years leading East Bay Municipal Utility District's (EBMUD) Business Continuity Program. Julia developed
training and tabletop exercise programs for all levels of EBMUD, and performed risk assessments and risk
analysis for all aspects of EBMUD. Julia facilitated
District-wide emergency preparedness and
implementation and coordinated with EBMUD’s IT
Department regarding disaster recovery and asset
management for technology, systems, and applications.

Carolyn Harshman, CEM
46 years experience
Emergency Planning
Consultants
• Certified Emergency Manager as conferred by the
International Association of Emergency Managers
• As President of Emergency Planning Consultants,
Specializes in hazard mitigation planning and has
completed nearly 150 FEMA-approved plans (to date)
• Prior to emergency management, 20-year career as a
city, regional, and redevelopment planner
Dr. William Faisst, PE
47 years experience
William K. Faisst
Consulting Engineer
• 47+ years of diverse experience as project director,
project manager and project engineer in the planning,
design and construction of water and recycled water
supply, treatment, and distribution facilities. Bill’s
potable water experience ranges from planning through
design, construction support and operations
consultation.

Nancy Gardiner, CPESC,
QSD/P, QISP, ToR
30 years experience
Stormwater Program
Support
• 30 years of diverse experience with stormwater
permitting, water quality monitoring, TMDL compliance,
and training to guide the work of the Haley & Aldrich
team. She has worked with clients in every sector of the market and deeply understands the requirements of
California permits, having worked on MS4 projects since the permit’s inception in the early 1990s
Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
13 Pragmatic ExpertiseTM

WORKLOADS AND CAPACITY

ADDITIONAL TECHNICAL STAFFING
CE&G has the staff available to handle geotechnical projects on an as-needed or on-call basis. Our in-house staff of engineers and geologists are available to support the efforts of the identified key project professionals. Staff level support will be determined on the basis of the specific needs of a given project.

CURRENT COMPANY WORKLOAD
CE&G forecasts its workload every two weeks to determine staffing needs of projects and to allocate recourses as necessary to complete projects within the time and budget allotted. The current workload and forecast workload over the next few months indicates that CE&G personnel will be available for the City’s projects. Our project managers, staff engineers, and geologists are readily able to increase their workload to accommodate additional City on-call civil engineering design services. The current and anticipated work load will allow CE&G to assign the needed personnel to a specific project/work order immediately upon being notified of a new assignment

SUBCONSULTANT DETAILS

WRA ENVIRONMENTAL CONSULTANTS
WRA is an environmental consultancy that’s making a net positive impact. They are proud to be an employee-owned, certified small business (SB-PW ref. #13333) with 100 team members working from four offices in California, and a growing distributed workforce throughout the West. As a tenacious team of planners, engineers, and scientists, they partner with public agencies, non-profits, and private entities on multidiscipline projects. With more than 40 years of experience in California's diverse ecoregions, they have an understanding of the unique habitats throughout the state and the growing needs of local communities.

In the last decade, WRA has partnered with Haley & Aldrich on 9 projects, including projects for the California Coastal Conservancy, Port of Redwood City, County of Marin and Silicon Valley Clean Water.

With an office in Emeryville, WRA has extensive experience throughout the Bay Area, including over 150 projects in Solano County and more than 50 projects in the City of Vallejo. Their diverse work in the region includes biological surveys and wetland delineations, many which require permitting and CEQA, and several have included mitigation planning and design for impacts to jurisdictional wetlands, sensitive species or habitats. Some of WRA’s clients include: the City of Benicia, City of Fairfax, City of Suisun City, County of Solano, WETA among many other Bay Area municipalities.

WRA’s Role: CEQA/NEPA Documentation

EMERGENCY PLANNING CONSULTANTS
Established in 1984, Emergency Planning Consultants (EPC) is a Certified Small Business specializing in a full range of emergency management services supporting government entities (Federal, State, Local, and Special Districts). EPC provides all plans, training, and exercises required of a contemporary government emergency management program.

EPC’s Role: Emergency Planning
Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
14 Pragmatic ExpertiseTM
EPC Comprehensive List of Agencies and Projects
City and County Governments Scope of Work
City of Clayton Hazard Mitigation Plan
City of Coachella EOC Tabletop Exercise
City of Hawaiian Gardens Hazard Mitigation Plan, Update Hazard Mitigation Plan City of Hermosa Beach Hazard Mitigation Plan, Emergency Operations Plan, EOC Trainings and Exercises, Update Emergency Operations Plan
City of Rancho Palos Verdes Multi-Jurisdictional Hazard Mitigation Plan, Emergency Operations Plan, EOC Trainings and Exercises, Update Multi-Jurisdictional Hazard Mitigation Plan, Continuity of Operations Plan, Update MultiJurisdictional Hazard Mitigation Plan City of Rolling Hills Hazard Mitigation Plan, Update Hazard Mitigation Plan City of Rolling Hills Estates Multi-Jurisdictional Hazard Mitigation Plan, Update MultiJurisdictional Hazard Mitigation Plan, Update Multi-Jurisdictional Hazard Mitigation Plan
City of Vernon Hazard Mitigation Plan
City of Walnut, Mt. San Antonio
Community College District, Walnut
Valley Unified School District
Hazard Mitigation Plan
Educational Institutions
Santa Clara County Office of
Education
Comprehensive Emergency Management Program - District
Emergency Operations Plan, Site Emergency Plans, District Hazard Analysis, Site Safety Assessments, EOC Trainings, Site Command Team Trainings, EOC Tabletop Exercises
Sonoma County Office of Education Multi-Jurisdictional Hazard Mitigation Plan including SCOE and 38 School Districts
Utility and Transit Providers
Public Water Agencies Group Multi-Jurisdictional Hazard Mitigation Plan including (PWAG) 10 water agencies
Non-Profit Organizations
The Old Globe Theatre Site Emergency Response Plan
Agenda Item #9.8.

Statement of Qualifications for Civil Engineering Design City of Saint Helena On-Call
15 Pragmatic ExpertiseTM
Resumes
Agenda Item #9.8.

SCOTT D. ALMAN, P.E., QSD
Senior Principal Engineer
I 1 I Pragmatic Expertise™

RELEVANT EXPERIENCE
City of Benicia, Staff Augmentation Services (2022 – Present) - City Engineer Benicia, CA
Scott Alman was appointed the City of Benicia’s City Engineer by City Manager. As the City Engineer, Scott worked directly for the Public Works Director and Engineering staff. A recent notable project included East H Street sewer repair.

City of Pittsburg, Staff Augmentation Services (2022 – Present) - City Engineer Pittsburg, CA
Scott Alman was appointed the City of Benicia’s City Engineer by City Manager. As the City Engineer, Scott worked directly for the Public Works Director and Engineering staff. Recent notable projects included Premier Fields Soccer Complex and the Water Treatment Plant Filter Gallery Replacement.

City of Dixon, Staff Augmentation Services (2014 – Present) - Director of Utilities / City Engineer Dixon, CA
Scott Alman was appointed the City of Dixon’s Director of Utilities / City Engineer by City Council action. As the Director / City Engineer, Scott worked directly for the City Manager, Jim Lindley, and was responsible for the City’s Encroachment and Utility permit programs, Capital Improvement Program and budgets, assessment district administration and operations, pavement management, and all development review within the City. Scott attended City Council meetings as necessary and attended weekly executive staff meetings.

In addition to these City Engineer functions, Lynne Filson, P.E. was the City’s contract Traffic Engineer, responsible for signals, signage and striping of the City’s street infrastructure.

City of Martinez, City Engineer Martinez, CA
Scott Alman was appointed the City of Martinez’s City Engineer by City Council action. As the City Engineer, Scott Alman worked directly for the City Manager, Eric Figeuroa and was responsible for the City’s Encroachment and Utility permit programs, Capital Improvement Program and budgets, assessment district administration and operations, pavement management, Measure M and Measure J funds, and all development review within the City. Scott attended City Council meetings as necessary and attended weekly staff meetings at City Hall. In addition to these City Engineer functions, Lynne Filson, P.E. was the City’s contract Traffic Engineer, responsible for signals, signage and striping of the City’s street infrastructure.

City of Clayton, City Engineer Clayton, CA
Scott Alman was appointed the City of Clayton’s City Engineer by City Council action. As the City Engineer, Scott Alman worked directly for the City Manager and was responsible for the City’s Encroachment and Utility permit programs, Capital Improvement Program and budgets, assessment district administration and operations, pavement management, and all development review within the City. Scott attended City Council meetings as necessary and attended weekly staff meetings at City Hall. In addition to these City Engineer functions, Lynne Filson, P.E. was the City’s contract Traffic Engineer, responsible for signals, signage and striping of the City’s street infrastructure.

Cities of Clayton, Martinez, Pittsburg: Pavement Repairs (2021)Various, CA While at the Cities of Clayton and Martinez, Scott Alman suggested connecting pavement repair projects to facilitate greater contractor interest for smaller projects. The idea was well received by the City of Pittsburg. Scott’s team prepared plans and specifications for the three city pavement repair project that reduced design costs and promoted competitive bidding.

CERTIFICATIONS
California Civil Engineer No.
48104
Qualified SWPPP Developer
(QSD)

YEARS OF EXPERIENCE
39 (2 with CE&G)

EDUCATION
B.S., Civil Engineering,
California Polytechnic State
University, San Luis Obispo,
1984

ACCOMPLISHMENTS
-40-hour HAZWOPER
-8-hour HAZWOPER Annual
Refresher
-California Construction
General Permit Training
-Environmental Remediation
-Project Controls
-Project Management
Agenda Item #9.8.

SCOTT D. ALMAN, P.E., QSD, SENIOR PRINCIPAL ENGINEER
I 2 I Pragmatic Expertise™
City of Dixon, 2020 Pavement Preservation Dixon, CA
Project Manager. Scott reviewed StreetSaver anticipated street segments and proposed treatments. Based on
field observations and the City’s desired split between maintenance and rehabilitation, made recommendations
to the City for alternate improvements. Oversaw
preparation of plans, specifications and estimeate for the pavement preservation project. The project consisted of approximately 15,000 linear feet of roadway
maintenance included crack sealing, dig-outs at base
failures, slurry seals, and two-layer and three-layer
microsurfaceing treatments. Where feasible, the striping was upgraded for pedestrian, bicycle, and vehicular
safety. The services provided included bid support and
design services during construction, and overseeing
project management and inspection services.

City of Martinez,
2021 Pavement Preservation Martinez, CA
Project Manager. Scott reviewed anticipated street
segments and StreetSaver proposed treatments. Street
segments were mapped and adjusted based on dessired
split between maintneance and rehabilitation as well as grouping for ease of constuction and public perception.

Based on observations and grouping strategy, made
recommendation to the City for alternate improvements.

Scott oversaw the preparation of the plans,
specifications and estimate package prepared for project bidding. The project consisted of 46,550 linear feet of roadway maintenance included crack sealing, dig-outs at base failures, slurry seals, two-layer and three-layer
microsurfaceing treatments, two inch and four inch
overlays, an reconstruction. Where feasible, the striping was upgraded for pedestrian, bicycle, and vehicular
safety. The services provided included bid support.

City of Clayton,
2020 Pavement Preservation Project Clayton, CA
City Engineer/Project Manager. Scott reviewed
anticipated street segments and StreetSaver proposed
treatments. Based on field observations, made
recommendations to the City Council for alternate
improvements. Scott oversaw the preparation of the
plans,specifications and estimate bid package as well as the bid and project award process through City Council.

The project consisted of 9,700 linear feet of roadway
maintenance included crack sealing, dig-outs at base
failures, slurry seals, two-layer microsurfaceing
treatments, and a four inch overlay section. Where
feasible, the striping was upgraded for pedestrian,
bicycle, and vehicular safety. The services provided
included construction support and construction
inspection.

County of Placer, Bickford Ranch Development
Project Placer County, CA
Project Manager/Plan Check Engineer. Bickford Ranch is
a large, up-scale, master-planned community in southern Placer County. Provided day-to-day project management
and plan review services on behalf of the County.

City of Rocklin,
Whitney Oaks Development Project Rocklin, CA
Plan Check Engineer. Whitney Oaks is a large, up-scale, master-planned development.

Directly responsible for facilitation of all plan check and engineering approvals for the development on behalf of
the City.

City of Hercules,
Public Works Services Hercules, CA
Clayton,
Associate Engineer. Projects included multiple singlefamily development projects, two new school sites, and commercial projects such as a new fast-food restaurant.

Responsible for the City’s Engineering and Storm Water
(NPDES) Divisions. Authored the City’s original
stormwater program as a member of the Contra Costa
Clean Water Program. Managed and implemented the
stormwater program including best management
practices, funding, and annual reporting. Managed and
implemented the annual City-wide Capital Improvement
Program including the City’s pavement management
program. Directly responsible for the entitlement, plan and map checking, bonding, and bond release of all
development work entitled through the City’s processes.

City of Clayton,
Staff Augmentation Services (2017) Clayton, CA
Served as City Engineer reporting directly to the City
Manager. Operational responsibilities included:
management of engineering entitlements for all
development city-wide; Capital Improvement Plan and
Projects; Encroachment Permit Program; and,
implementation of city utility undergrounding districts and General Manager of the Oakhurst Geological Hazard
Abatement District (GHAD).

City of Hercules –
Associate Civil Engineer Hercules, CA
Authored the City’s initial NPDES permit and assembled
the City’s initial NPDES program. Hercules was one of the eighteen cities in Contra Costa County to band together to create the county-wide NPDES permit that has since
become the Contra Costa Clean Water Program. City’s
voting member to the Contra Costa Clean Water
Program. Day-to-day operations of the NPDES program
included implementation of the annual catch basin
testing and cleaning program, Revisions to the existing Grading Ordinance to bring into compliance with the
new NPDES Permit requirements. Establishing initial
erosion control requirements, specifications and details, and plan checking of all proposed development to assure that erosion protection was properly implemented and
the new Grading Ordinance was properly followed. Field
inspection of erosion protection measures to determine
that they were properly installed and maintained during the construction of the various development projects.

Preparation of the City’s Annual NPDES Report to the
Clean Water Program and to the Regional Board.

Agenda Item #9.8.

LYNNE FILSON, P.E., T.E., L.S.

Principal Traffic/Civil Engineer
I 1 I Pragmatic Expertise™

RELEVANT EXPERIENCE
City of Clayton, Various Projects Clayton, CA
Assistant to the City Engineer. As a part of the team providing civil and traffic engineering services to the City of Clayton, Lynne gained the praise of the Police Department with quick responses. In addressing their concern about the lack of signing at right-turn-only lanes, she used her knowledge of the California Vehicle Code and California Manual of Uniform Traffic Control Devices sections that state that the additional signage was not needed. In response to a citizen request regarding signal timing at an intersection on Clayton Road, Lynne went to the intersection, reviewed the timing card, made the adjustment on the controller, signed the event log, and called Contra Costa County Signal Maintenance (who provides signal maintenance to Clayton) to inform them of the situation.

City of Dixon, Staff Augmentation Dixon, CA
With knowledge of traffic engineering and municipal processes, Lynne was able to “hit the road running” with staff augmentation services for the City of Dixon, who lost their Senior Engineer to Solano County. Tasks included the review of the development and CIP plans, researching and analyzing traffic issues, and preparing staff reports to the Transportation Advisory Committee and the City Council. When their new Engineer (from out-of-state) began, she provided assistance bringing her up to speed with the City of Dixon, Solano County, and State of California standards and requirements.

City of Santa Cruz, Wharf and Depot Roundabouts Santa Cruz, CA Project Manager/Project Engineer. At two of the City’s highest-profile and busiest intersections, the City selected roundabouts as preferred transportation upgrades following an extensive public review process of options to improve traffic flow and safety at the intersections. Lynne was responsible for taking conceptual geometric designs for the wharf and depot roundabouts and creating full construction plans, specifications, and cost estimates. The wharf roundabout had complexities including a railroad line running through the project, a two-directional bike lane, adjacent parking lots with driveway conflicts (including one with pay kiosks), and major unmapped drainage facilities. The depot roundabout included steep grades requiring the modification of a major retaining wall and creative ADA design, relocation of the entry arch into the depot parking lot, and overhead utility conflicts. The Beach Area Roundabout won the Outstanding Local Streets and Roads Project from the League of California Cities in 2016.

Shea Homes, Mountain House (San Joaquin County) Mountain House, CA Traffic Engineer/Civil Engineer. Mountain House is a master-planned community in San Joaquin County. After approval of the conceptual layout of the project and determination of the needed infrastructure, the next step was the actual design of the community. Lynne was actively involved in this step of the project and prepared a number of the tentative maps, final maps, and grading and improvement plan sets for the various subdivisions. She prepared or reviewed the traffic engineering design for all of the subdivisions of the Mountain House development. These plans included signing and striping, traffic signals, and lighting. She also prepared timing cards for the traffic signals and provided signal turn-on support.

City of Antioch, Antioch Local Hazard Mitigation Plan Antioch, CA Project Manager. The Disaster Mitigation Act (DMA) is federal legislation that establishes a pre-disaster hazard mitigation program and new requirements for the national post-disaster Hazard Mitigation Grant Program (HMGP). To comply with the legislation, many local jurisdictions and special districts partnered with Contra Costa County to prepare a County-wide plan with chapters or "Annexes" for each local agency. Lynne represented the City of Antioch in this effort and prepared the City-specific sections of the plan.

CERTIFICATIONS
CA Land Surveyor No. 7719
CA Civil Engineer No. 45681
CA Traffic Engineer No. 1570

YEARS OF EXPERIENCE
36 (2 with CE&G)
(16 year in the private sector,
19 years municipal sector)

EDUCATION
BS, Civil Engineering,
University of Wyoming
College of Engineering and
Applied Sciences
Agenda Item #9.8.

LYNNE FILSON, P.E., T.E., L.S., PRINCIPAL TRAFFIC/CIVIL ENGINEER I 2 I Pragmatic Expertise™
Stations Casino, Thunder Valley
Casino Expansion offsite
Improvements Placer County, CA
Project Engineer. As traffic mitigation for the expansion of the Thunder Valley Casino in Placer County, Stations Casino was required to widen a half-mile of Athens
Avenue and approximately a third of a mile Industrial
Avenue in the vicinity of the project, modify the signal at the intersection of Athens and Industrial, install two new signals on Athens Avenue at the project entrances, and
construct Thunder Valley Court. Lynne was the project
manager/design engineer for the offsite improvements.

Plan elements included modifying railroad crossing,
drainage improvements, wetlands avoidance/mitigation,
and construction staging with high volumes of Casino
patron traffic and Casino Expansion construction traffic.

City of Tracy, Grant Line Road
Widening and Improvement Tracy, CA
Project Manager. At one time, Grant Line Road was a
two-lane rural road. As the City of Tracy grew,
development along the roadway was required to
construct frontage improvements consistent with a 4
lane divided (two-way left-turn lane) road. The milelong stretch between Bessie Avenue and MacArthur Drive had a wide variety of cross-sections due to the
sporadic improvements. The project widened the road to
a consistent 4 lane road with two-way left-turn lanes
transitioning into landscaped medians with left-turn
lanes at the intersections. The entire project included bike lanes, curb, gutter, 10' sidewalks, and street
lighting. Upgrades were needed to several traffic signals and the railroad crossing. In addition, the water and
sewer lines in this stretch were very old and undersized.

Improvements to these utilities were included in the
project. As the project manager, Lynne coordinated the
various disciplines working on the project as well as the City, Southern Pacific Railroad, the California Public
Utilities Commission, the commercial businesses,
daycares, churches, apartment managers along the
route, and the franchise utilities.

City of Antioch, Lighting and
Landscape Maintenance Districts Antioch, CA
Engineer of Work. The City of Antioch assesses property owners a total of $2M to $3M each year for Lighting and Landscape Maintenance. This money is used to fund a
portion of the Parks Division of the Public Works
Department and Landscape Contractors that maintain
the parks, medians, and rights-of-way. During Lynne's
tenure at the City of Antioch, one of her responsibilities was to prepare Engineer's Report for the various
Lighting and Landscape Districts which included
estimates of end of year balances, proposed budgets,
determining assessments, and present findings to the
City Council.

City of Antioch, Wild Horse Road/Folsom Drive
Signal Installation and L Street/W, Tenth Street
Signal Modification Antioch, CA
Project Manager/Project Engineer. The new signal at the intersection of Wild Horse Road/ Folsom Drive was at an existing location near a school with high pedestrian and bicycle volumes, old curb ramps, and some
(undocumented) signal conduits. The intersection of
West 10th Street/L Street was an existing intersection
with limited right-of-way and no immediate plans for
widening. The E/W directions have one lane approaches
with heavy left-turn traffic. The modification was to add permissive/protective phasing in the peak directions
based on time of day. As the design engineer of the twointersection project, Lynne conducted field reconnaissance, prepared the conceptual design, PS&E,
bid coordination, contract management, signal timing,
and project closeout.

City of Cupertino, Signal Designs
for the Apple “Space Ship”
Headquarters Cupertino, CA
Traffic Engineer/Signal Designer. As a sub-consultant to the Civil Engineer for the new Apple Headquarters,
Lynne was the signal designer for two City of Cupertino signal modifications, two signals in the tunnels leading into the underground parking structure, two signals in
the underground parking structure, and two signals on
the access road to the exterior parking lot. At many of these locations, the signals were located on the only way into or out of the underground parking structure—it
was critical to minimize the potential for a collision.

Since the ceiling in the tunnel and parking structure
were low and concrete walls were blocking the sight
distance of conflicting traffic, she felt it was essential to “over-design” the signals by providing near and far side signal indication for each lane. The project had some
other interesting quirks, such as no logical location for signal controllers (Lynne was finally able to convince the architect that it would not work without them), no place to put poles (all heads attached to the ceiling), and
providing video surveillance to the security office.

City of Clayton, 2020 Pavement
Preventative Maintenance Project Clayton, CA
Project Engineer. Lynne reviewed anticipated street
segments and StreetSaver proposed treatments. Based
on observations, recommendations were made to the
City for alternate improvements. Lynne prepared the
specifications and oversaw the design of the plans for
the pavement preservation project. The project
consisted of 9,700 linear feet of roadway maintenance
included crack sealing, dig-outs at base failures, slurry seals, two-layer microsurfaceing treatments, and a four inch overlay section. Where feasible, the striping was
upgraded for pedestrian, bicycle, and vehicular safety.

The services provided included bid support.

Agenda Item #9.8.

GARY MOCHIZUKI, PE, SE
Principal Structural Engineer
I 1 I Pragmatic Expertise™

RELEVANT EXPERIENCE
Currently Mr. Mochizuki is a forensic structural and civil engineer designated as an expert on several projects representing Plaintiffs, Developers, General contractors, Sub-contractors and Insurance Companies. Notable projects include: Levi Stadium, San Francisco Transbay Terminal, Los Angeles Mission Community College, South San Francisco Unified School District, University of California, Santa Cruz. His charges include testing the effects of extended periods of wood wetting on the strength of manufactured wood products, observing and reviewing tests of high strength wood shear walls and reviewing changes to the load capacity tables. He also is a subject matter expert in Earthquake Engineering for the Federal Emergency Management Agency (FEMA) and he teaches the Structural Timber design course at the University of California at Berkeley.

Most Recently, Mr. Mochizuki has been developing new wood and steel lateral force resisting systems. Included in his duties was the review of existing and proposed systems worldwide, as well as proposing new systems, performing finite element non-linear analyses and testing of the systems, and developing design procedures. He also helped construct, observed and reviewed the recent shake table testing of the full scale 4 story soft story building retrofitted with CLT panels and the full scale 2-story CLT building for the NHERI Tall Wood Project and he also was a member of several wood committees, code task groups, and publication review panels.

Prior to the most recent experience, Mr. Mochizuki had more than thirty years of experience in the analysis, design, evaluation, and design review of various types of structures. He has designed wood framed, structural steel, reinforced concrete, post-tensioned concrete and masonry buildings for industrial, commercial and residential projects as well as reinforced concrete bridges.

Among the projects he has been in responsible charge of are: the design of several 150-unit wood frame hotels; several wood frame shopping centers up to 15,000 square feet; several houses up to 9000 square feet; wood frame apartment complexes up to 110 units; post-tensioned concrete garage slabs up to 30,000 square feet supporting three stories of wood framed apartments; 15,000 square feet reinforced concrete garage slab supporting four stories of wood framed apartments; and steel and wood framed office buildings up to 18,000 square feet.

Mr. Mochizuki is also quite knowledgeable in earthquake engineering and the seismic renovation of buildings and bridges. He has analyzed large reinforced concrete and structural steel buildings. He also has designed seismic renovations for unreinforced masonry buildings; steel naval facilities; reinforced concrete hospital buildings; and wood framed buildings. Mr.

Mochizuki has designed several foundation repairs and earthquake damage repairs for wood framed houses. He has also analyzed and designed seismic retrofits for existing concrete bridges, houses, and apartment buildings. In addition, Mr. Mochizuki has performed earthquake or foundation movement damage assessments on hundreds of residences and small commercial buildings.

Mr. Mochizuki has also been retained as an expert witness in Structural Engineering including nearly a dozen single-family residence projects, a commercial-retail building project, a 31 unit and a 63-unit condominium project, a 132-unit apartment complex project, and a massive complex steel framed bus terminal. He has also served on the Structural Advisory Committee for the City and County of San Francisco for the structural review of a proposed 101-unit apartment complex. Mr. Mochizuki was also a member of the Task Group to Recommend Changes to the Structural Damage Repair portion of the 2007 San Francisco Building Code.

CERTIFICATIONS
Structural Engineer, CA S3164
Civil Engineer, CAC30684
LEED AP, 2009

YEARS OF EXPERIENCE
46 (1 with CE&G/H&A)

EDUCATION
M.S. Structural Engineering,
University of California at
Berkeley, 1977
B.S. Civil Engineering,
University of California at
Berkeley, 1976

PROFESSIONAL

AFFILIATIONS
American Institute of Steel
Construction (AISC)
American Society of Civil
Engineers (ASCE)
American Plywood Association
(APA)
Applied Technology Council
(ATC)
American Wood Council
(AWC)
Natural Hazards Engineering
Research Infrastructure
(NHERI)
Pacific Earthquake Engineering
Research Center (PEER)
Structural Engineers
Association of California
(SEAOC)
Structural Engineers
Association of Northern
California (SEAONC)
Agenda Item #9.8.

GARY MOCHIZUKI, PE, SE, PRINCIPAL STRUCTURAL ENGINEER
I 2 I Pragmatic Expertise™
Mr. Mochizuki is also quite knowledgeable in earthquake engineering and the seismic renovation of buildings and bridges. He has analyzed large reinforced concrete and
structural steel buildings. He also has designed seismic renovations for unreinforced masonry buildings; steel
naval facilities; reinforced concrete hospital buildings; and wood framed buildings. Mr. Mochizuki has designed
several foundation repairs and earthquake damage
repairs for wood framed houses. He has also analyzed
and designed seismic retrofits for existing concrete
bridges, houses, and apartment buildings. In addition,
Mr. Mochizuki has performed earthquake or foundation
movement damage assessments on hundreds of
residences and small commercial buildings.

Mr. Mochizuki has also been retained as an expert
witness in Structural Engineering including nearly a
dozen single-family residence projects, a commercialretail building project, a 31 unit and a 63-unit condominium project, a 132-unit apartment complex
project, and a massive complex steel framed bus
terminal. He has also served on the Structural Advisory Committee for the City and County of San Francisco for
the structural review of a proposed 101-unit apartment
complex. Mr. Mochizuki was also a member of the Task
Group to Recommend Changes to the Structural Damage
Repair portion of the 2007 San Francisco Building Code.

Mr. Mochizuki is a past member of the board of directors of the Structural Engineers Society of Northern
California (SEAONC) and is a past chairman of SEAONC's
Seismology Committee and he is also currently the
chairman of the Structural Engineers of California
(SEAOC) Seismology wood frame-subcommittee where
he made recommendations to the San Francisco
Department of Building Inspection (SFDBI) for their
Administrative Bulletin for Continuous Rod Tiedowns
for tall wood framed shear wall buildings. Mr.

Mochizuki's involvement includes the evaluation, and
revision to the seismic provisions of various building
codes including the International Building Code, and the rewriting of the SEAOC Recommended Lateral Force
Requirements. Mr. Mochizuki's charges also include the
monitoring of on-going tests throughout the nation of
wood and cold formed steel lateral force resisting
elements.

Mr. Mochizuki acted as the SEAOC representative on the
advisory committee for the Consortium of Universities
for Research in Earthquake Engineering (CUREe) wood
frame testing program and acted as a peer reviewer for
the lateral load design and special consultant during
construction for the Network for Earthquake
Engineering Simulation (NEES) Wood Project 6 story
wood framed Capstone Building. He was the lead
consultant for the seismic design of the full-scale
earthquake testing of the NEES soft story wood frame
buildings. Mr. Mochizuki was also a member of FEMA's
Building Seismic Safety Council Wood Sub-Committee
with the task of updating the National Earthquake
Hazards Reduction Program Seismic Recommendations
and the American Society of Civil Engineer’s ASCE 41-13 and 41-23 Seismic Rehabilitation of Existing Buildings.

As a member of the Earthquake Engineering Research
Institute (EERI), Mr. Mochizuki has participated in the walk-by surveys to identify the soft story buildings in San Francisco and Berkeley, CA and the unreinforced
concrete moment frame buildings in San Francisco, CA,
and has investigated the damage immediately following
the Napa 2014 earthquake.

Mr. Mochizuki teaches the timber design course in the
Structural Engineering Division at the University of
California at Berkeley and was an instructor for the
review class for the State of California Structural
Engineering Exam.

Publications:

Pryor, Montague, Ding, Mochizuki, “Detailing for
Increased Capacity of Tension-Only Steel Anchor Rods
Embedded in Elevated Concrete Slabs,” 2016 SEAOC
Convention, October 2016
Van de Lindt, Bahmani, Mochizuki, Iqbal, et. al.,
“Observed Performance of Soft-Story Woodframe
Building Retrofitted with CLT Rocking Walls,” 14th
World Conference on Timber Engineering (WCTE),
August 2014
Bahmani, van de Lindt, Mochizuki, Pryor, et. Al.,
“Experimental Seismic Collapse Study of a Full-Scale, 4- Story, Soft-Story, Wood-Frame Building,” Journal of
Architectural Engineering, ASCE, 2014.

Van de Lindt, Bahmani, Mochizuki, Rammer, et. al.,
“Experimental Seismic Behavior of a Full-Scale FourStory Soft-Story Wood-Frame Building with Retrofits. II:

Shake Table Test Results,” Journal of Structural
Engineering, ASCE, December 2014.

Jennings, van de Lindt, Ershad, Mochizuki, et. al.,
“Retrofit of a soft-story woodframe building using SMA
devices with full-scale hybrid test verification,”
Engineering Structures, Journal of Engineering
Structures, September 2014.

Agenda Item #9.8.

CHRIS HOCKETT, P.E., G.E.

Principal Engineer
I 1 I Pragmatic Expertise™

RELEVANT EXPERIENCE
Tuolumne Storm Damage Road Repairs Tuolumne Co., CA
Principal-in-Charge for emergency storm damage repair projects under an oncall contract with Tuolumne County. The project consisted of stabilizing Buchanan Lane, Italian Bar Road, and Marshes Flat Road using gabion baskets, Hilfiker retaining walls, and a reinforced concrete retaining walls with ground anchors and soil nails. The project also included periodic UAS flights to evaluate the extent of the damage and to monitor construction progress the installation of rock fall netting on the upslope side of Marshes Flat Road. Mr.

Hockett managed civil design, provided technical review, and supervised construction management services.

Rifle Range Road Stabilization Richmond, CA
Lead Civil and Geotechnical Engineer for the City of Richmond provided geotechnical engineering and structural design services for a roadway a landslide had destabilized and caused the loss of pavement on the downslope of the roadway. Geotechnical analyses, foundation reports, and PS&E.

Crothers Road Stabilization Feasibility Study San José, CA Project manager and lead engineer for the study of a geotechnical evaluation for reopening an approximately 300-foot long section of Crothers Road that traverses an active landslide mass. Conducted slope stability analyses for evaluating the stability of current slope configuration and four proposed landslide stabilization design alternatives. Completed constructability evaluation of proposed stabilization design alternatives and prepared preliminary cost estimates for feasible design alternatives.

Emergency Response - Roadways Alameda Co., CA
Project Manager under an on-call contract with Alameda County for seven emergency site assessments after the 2016-2017 storms. The damage included: two debris flows on Kilkare Road, rockfall on Palomares Road, a sinkhole on Palomares Road, a landslide on Koopman Road, and creek bank erosion adjacent to Foothill Road and Palomares Road. CE&G prepared a site assessment report for each site. Each site assessment report included discussing the cause of the damage, emergency opening and permanent restoration recommendations, and conceptual plans and estimates. These reports assisted the County in obtaining FEMA funding.

Delta De Anza Trail Concord, CA
Project Engineer for geotechnical study and report designing a new 3,860-foot long trail section with a city park and along the top of a USACE certified levee for East Bay Regional Park District. The geotechnical investigation included the drilling of 10 borings, laboratory testing, geologic mapping, and preparation of geotechnical and pavement design recommendations.

Alameda Point Bay Trail Alameda, CA
Provided geotechnical engineering and pavement design services to the East Bay Regional Park District to develop a 2,500 foot long Alameda Point segment of the Bay Trail. Provided geotechnical engineering assessments of existing conditions and made recommendations for pavement structural sections for the new portion of the Bay Trail between Alameda Park and the old marina located east of the intersection of West Hornet Avenue and Ferry Point in Alameda, California.

CERTIFICATIONS
Ca Civil Engineer No. 71938
Ca Geotechnical Engineer
No. 2928

YEARS OF EXPERIENCE
17 (17 with CE&G)

EDUCATION
M.S., Civil Engineering, San
Jose State University, 2008
B.S., Civil Engineering,
California Polytechnic State
University, San Luis Obispo,
2004

ACCOMPLISHMENTS
- Preparation of plans,
specifications, and engineer's
estimates for public works
projects
- Development of geotechnical
data and design reports and
PS&E for trenchless pipelines
- Caltrans foundation design
reports for bridges
- Three-dimensional modeling
of roadway corridors,
retaining walls, and
earthwork operations
- Invited lecturer to teach
Alameda County staff CE&G's
floodwall design process
- Geogrid-reinforced earth
embankments and segmental
retaining wall designs
embankments and segmental
retaining wall designs.

Agenda Item #9.8.

CHRIS HOCKETT, P.E., G.E., PRINCIPAL ENGINEER
I 2 I Pragmatic Expertise™
Mountain View Pavement Mountain View, CA
Completed design services for geologic and geotechnical subsurface exploration and pavement design for
pavement rehabilitation projects along three city streets.

Reconstruction of the existing curbs, gutters, and asphalt pavement along segments of the three streets.

Claremont Avenue Slope Stabilization Oakland, CA
Provided civil and geotechnical design services to
stabilize Claremont Avenue after two landslides
occurred below the roadway. The repair consisted of
cast-in-drilled-hole concrete stabilization piles
connected at the top with a concrete pile cap and curb.

Power Avenue and California Avenue Pittsburg, CA
Completed a geotechnical exploration and report for the overlay and reconstruction of portions of Power Avenue
and California Avenue. Subsurface exploration and
recommendations for the design and construction of the
fast-tracked pavement rehabilitation project.

Pleasant Hill Road Cut Slope Stabilization Lafayette,
CA
Project Engineer for the embankment stabilization
project constructed above the west side of Pleasant Hill Road north of Rancho View Road in Lafayette, California.

Site visits and calculations, plans, and specifications for a soldier pile and wood lagging retaining wall constructed as part of this project.

St. Mary's Road Landslide Repair Lafayette, CA
Project Engineer for landslide repair project below St.

Mary’s road. Completed a geotechnical investigation,
prepared calculations, and developed plans,
specifications, and an engineer's estimate to stabilize the slope below the roadway. The repair consisted of a 6-
foot tall soldier pile and wood lagging retaining wall
with a 24 foot tall 1.85H:1V (horizontal: vertical)
geogrid-reinforced embankment above to backfill the
zone depletion left by the landslide. Construction
administration services provided.

Vasco Road Safety Improvements Livermore, CA
Project Engineer for geotechnical design services
provided to Alameda County Public Works Agency for
realignment of approximately 3/4 mile of major
roadway between eastern Alameda and Contra Costa
counties. Design of a 36-foot tall geogrid reinforced
segmental block retaining wall and several reinforced
soil slopes and preparation of specifications and
estimates for the geotechnical aspects of the project.

Tunnel Road Stabilization Oakland, CA
Lead Engineer developed plans, specifications, and
construction cost estimate to stabilize Tunnel Road. A
debris flow removed the upper two to three feet of
residual soil mantle on the face of the embankment
supporting the roadway. Designed a soldier pile and
wood lagging retaining wall as part of the stabilization project for the City of Oakland.

Bailey Road Embankment Stabilization Pittsburg, CA
Project Engineer and Lead Designer to stabilize the
embankment below the northbound lane of Bailey Road
adjacent to Lawlor Creek in Pittsburg, California. This project was a privately funded job in cooperation with
Contra Costa County. Stabilized the embankment with a
steel beam and wood lagging retaining wall with tieback anchors, constructed the cast-in-place concrete piles in two shorter pieces with a steel spiral cage and the steel beam in the upper portion due to overhead power line
constraints.

San Francisco Bay Trail –
George Miller Trail Port Costa to Martinez, CA
Project Manager for geotechnical investigation, geologic mapping, value engineering, and Caltrans geotechnical
design and materials report constructing a 1.7-mile
segment of the San Francisco Bay Trail. Subconsultant
on behalf of the East Bay Regional Parks District. The
geotechnical investigation included 47 borings using
hollow stem auger and wireline rock coring techniques.

Completed environmental sampling in one boring near a
known plume of contaminants from an abandoned Navy
fueling facility. Included over 40 remedial stabilization measures in areas of embankment creep, landslides, and
upslope raveling consisting of soldier pile and wood
lagging retaining walls, debris walls, stabilization piles, and geogrid-reinforced subgrade.

Petersen Road Suisun City, CA
Project Manager and Lead Engineer conducted
geotechnical explorations and reconstruction along
Petersen Road for the County of Solano. Reconstructed
the asphalt concrete pavement and widening the
roadway by approximately 20 feet. Full-depth
reclamation (FDR) of the existing roadway to
reconstruct the new road. Enabled the recycling of 100
percent of the existing asphalt concrete and road base
material to create a stabilized base material topped with hot mix asphalt.

Google San Francisco Bay Trail
Resurfacing Sunnyvale, CA
Completed geotechnical explorations and laboratory
testing, along with construction observations and
testing, along the San Francisco Bay Trail between
Crittenden Avenue and Highway 237 in Mountain View
and Sunnyvale. Site reconnaissance, field explorations, 12 shallow hand-dug test holes, a laboratory testing
program, engineering evaluations, and conclusions and
recommendations on the geotechnical engineering
aspects of the project. Resurfaced approximately 6 miles of the trail, which was situated on top of levees and
surfaced with gravel. The trail was resurfaced with an
additional aggregate base as required to support
vehicular and PG&E traffic and then capped with a
smooth aggregate wearing course consisting of
stabilized quarry fines. Performed materials tests in
general conformance with Caltrans Test 301.

Agenda Item #9.8.

RONALDO A. LONGORIA, P.E.

Senior Engineer
I 1 I Pragmatic Expertise™

RELEVANT EXPERIENCE
Lake Herman Spillway Analysis and Downstream Impacts Bencia, CA Benicia has requested that CE&G prepare volumetric flow estimates to determine the stage capacity of the existing concrete spillway for Lake Herman, and to further estimate the potential downstream effects of this spillway flow. While a dam break study has previously been completed by others, it is currently not clear if the normal spillway discharge impacts have been recently evaluated. CE&G will complete the spillway hydraulic study to determine peak discharge along with depth and velocity of the discharge.

Thereafter, the hydraulic study will use this peak stage discharge data to develop normal inundation limits and evaluate potential impacts to the infrastructure located downstream of the spillway. The project consists of two tasks: Task 1 – Hydrology and Hydraulics Study – Weir Peak Stage Discharge and Spillway Capacity Evaluation; and Task 2 – Inundation Mapping and Preliminary Hazard Classification.

Rudgear Drive Retaining Wall Replacement Walnut Creek, CA Lead Design and Construction Manager, on behalf of the City of Walnut Creek, to replace a failing retaining wall with a soldier pile retaining wall with tieback anchors to stabilize a private property affected by a previous landslide in Walnut Creek, California. Work included reviewing published geotechnical data, geotechnical anlaysis and design, pre-construction meeting coordination, periodic site inspection and testing required during construction, materials submittal review and approval, providing RFI responses to contractor and coordination of a project closeout meeting.

Scenic Drive Repair and Reconstruction Project La Honda, CA Provided civil and geotechnical design services to stabilize Scenic Drive after alandslide occurred in 2017 that closed portions of Scenic Drive in La Honda, California. The repair consisted of major grading, soldier pile with tieback anchors retaining walls, segmental block retaining walls, drainage improvements, and road reconstruction. Work included civil and geotechnical engineering design and preparation of PS&E.

Levee Protection Planning and ImprovementsFoster City, CA Provided construction management services, as subconsultants, to the City of Foster City for the levee protection planning and improvements project started in 2020. Work included periodic site visits and documentation of progress, supplemental constructability review, assistance with coordination of general contractor, and subcontractors, review field test results and protocols, and assisting UAS team with scheduling and periodic drone flyovers.

Retaining Wall Replacement and Drainage Improvements Mill Valley, CA Provided geotechnical engineering design for the replacement of a failing retaining wall and drainage improvements required on a private property located in Mill Valley, California. Services included hydraulic and structural design, preparation of construction documents, and assistance during the project approval processes.

Phase 1 and 2 Flood Channel Repairs Dublin & Pleasanton, CA Provided construction management services to the Zone 7 Water Agency for Phases 1 and 2 repairs to 45 channel bank failures that resulted from the 2016-2017 storms. Services include daily observations and documentation of progress, assistance with coordination of Zone 7 staff, general contractor, and subcontractors, coordinate weekly meetings in CM’s absence, review field test results and protocols, and assisting UAS team with scheduling and periodic drone flyovers. The awarded construction contracts were approximately $7 million. The two phases were completed in 2018 and 2019.

CERTIFICATIONS
CA Civil Engineer No. 90204
Certified Commercial 107
UAS Pilot No. 4224500

YEARS OF EXPERIENCE
7 (4 with CE&G)

EDUCATION
B.S., Civil Engineering,
Monterrey Institute of
Technology and Higher
Education, 2014

ACCOMPLISHMENTS
-Proficiency with engineering
design softwares including
Autocad, Civil 3D,
Microstation, and Geopak
-One year of experience as a
Surveyor Technician
-Geotechnical Construction
Management experience with
CE&G
-8-hour Confined Spaces
Training

Agenda Item #9.8.

RONALDO A. LONGORIA, P.E., SENIOR ENGINEER
I 2 I Pragmatic Expertise™
DSRSD Investigation of WWTP Basin 2 Distress Pleasanton, CA Provided geotechnical engineering services related to
failing concrete slabs located on Holding Basin 2 as part of the Dublin-San Ramon Services District Waste Water
Treatment Plant in Pleasanton, California. Services
included reviewing existing data, field mapping and
classification of concrete distresses, and the preparation of a summary investigation memorandum presenting
short and long-term repair measures with
recommended repair limits.

DSRSD Reservoir Access Roads Pavement Services San Ramon, CA Provided pavement engineering services for highly
distressed access roads to the Dublin-San Ramon
Services District. Services included reviewing existing data, pavement distresses classification, and providing different repair alternatives together with cost-benefit analyses for each road.

Tuolumne County Road
Storm Damage Repairs Tuolumne County, CA
Providing civil and construction management services in support of Buchanan Lane, Italian Bar Road, and
Marshes Flat Road Repairs as part of an on-call contract with Tuolumne County. Staff Engineer assisting Principal Engineers with technical review services, FEMA grant
funding assistance, and construction administration
services.

Arroyo De La Laguna Embankment
Stabilization Pleasanton, CA
Providing construction Provided construction
management services to the Zone 7 Water Agency for an
embankment stabilization project that resulted from the 2016-2017 storms. Services include daily observations
and documentation of progress, assistance with
coordination of Zone 7 staff, general contractor, and
subcontractors, coordinate weekly meetings in CM’s
absence, and review field test results and protocols. The project was completed in October 2017.management
services to the Zone 7 Water Agency for an embankment
stabilization project that resulted from the 2016-2017
storms. Daily observations and documentation of
progress, assistance with coordination of Zone 7 staff, general contractor, and subcontractors, coordinated
weekly meetings in CM’s absence, and review field test
results and protocols. The project was completed in
October 2017.

Dublin Crossing Construction
Inspections & Observations Dublin. CA
Provided construction management services to the City
of Dublin during the construction of the water
distribution system of the Dublin Crossing Subdivision.

Services include full-time observations during RCP
pouring and documentation of progress, assistance with
coordination of City of Dublin staff, general contractor, and subcontractors, and review field test results and
protocols.

Zone 6 Line E Channel Improvements Fremont, CA
Provided civil and geotechnical design services for the channel widenning improvements between I-880 and
Cushing Parkway in Fremont, California. The
improvements consisted of floodwalls with varying
configurations, existing levee degrade, multiple pipe
penetration and construction of maintenance bridges
and access roads. Work included collecting published
geotechnical data, retaining walls design, and
preparation of PS&E.

Park Avenue Embankment Repairs Capitola, CA
Lead Constrution Manager, on behalf ot he City of
Capitola, the project consisted of the construction of a geogrid reinforced slope and reconstruction of outer and bike lanes below Park Avenue in the City of Capitola,
California. The damage was caused by a storm in
February of 2017 and it extended for approximately
1200 feet. Tasks included preparation and management
of construction documents in accordance with the
Caltrans LAPM, conducting a pre-construction meeting,
periodic site inspection, overseeing and reviewing
results of all the testing compiled by others, materials submittal review and approval, providing RFI responses
to contractor, progress payment reports review, and
preparation of project closeout binder.

Slope Stabilization Project
at 796 and 802 Cary Drive San Leandro, CA
Lead Construction Manager, on behalf of Alameda
County, constructed a soldier pile retaining wall with
tieback anchors to stabilize two private yards affected by a previous landslide in San Leandro, California. Obtained all the permits needed for the project, a pre-construction meeting coordination, periodic site inspection and
testing required during construction, materials
submittal review and approval, providing RFI responses
to contractor, progress payment reports review, and
coordination of a project closeout meeting.

Anderson Reservoir
Rim Documentation Morgan Hill, CA
Provided on-site observations and documentation of the
evolution of scarps and cracks along areas previously
identified as active landslide areas during the process of emptying the reservoir for major improvements to the
dam. Work included periodic site visits where scarps &
cracks were measured to be compared and geospacial
coordinates were collected at main points of interest and preparation of Findings Reports.

Golden Gate Bridge Toll Gantry San Francisco, CA
Provided civil and geotechnical design services related to design and construction of a new All Electornic
Tolling (AET) toll gantry structure for the Golden Gate Bridge Highway and Transportation District. Work
included collecting published geotechnical data,
pavement design, and providing construction
recommendations.

Agenda Item #9.8.

1 Carolyn J. Harshman, MPA, CEM
3665 Ethan Allen Avenue
San Diego, CA 92117
Telephone: (858) 922-6964
Fax: (858) 483-2862
E-Mail: [email protected]
Web: www.carolynharshman.com
CAROLYN J.HARSHMAN, MPA, CEM

EDUCATION
MASTER OF PUBLIC ADMINISTRATION, SAN DIEGO STATE UNIVERSITY, 1977 BACHELOR OF ARTS, PSYCHOLOGY, SAN DIEGO STATE UNIVERSITY, 1974

CERTIFICATION
Certified Emergency Manager (CEM), International Association of Emergency Managers

EXPERIENC E
President (1984 to Present), Emergency Planning Consultants, San Diego, California. Consulting contracts include the Federal Emergency Management Agency (subject matter expert/trainer), U.S.

Department of Homeland Security – FEMA (training development and delivery); U.S. Department of Defense - Center for Excellence in Disaster Management & Humanitarian Assistance (training); National Disaster Preparedness Training Center (recovery course developer and faculty); State of Hawaii (training and exercises); State of California (Multi-Hazard Functional Plan template); State of New Hampshire (emergency operations plan/standard operating procedures and guidelines); State of Indiana (grant administration, local CEMP courses, project management tools, and development of county CEMP & hazard analysis documents); State of Missouri (HSEEP agroterrorism functional exercise, HSEEP regional WMD exercises); State of Wyoming (training and exercises); State of Nebraska (training and exercises); County of Los Angeles (all-hazard mitigation plan); County of San Diego (multi-hazard functional plan); County of San Bernardino (training and exercises); City of Long Beach (hazard mitigation plan, emergency operations plan); City of Anaheim (hazard mitigation plan); City of Oakland (catastrophic plans); City of Carlsbad (comprehensive program of plans, training, and exercises); City of Chula Vista (pre-disaster recovery & reconstruction plan); City of Bellflower (hazard mitigation plan, emergency operations plans, general plan safety element); City of Upland (comprehensive program of plans, training, and exercises); City of Rancho Cucamonga (comprehensive program of plans, training, and exercises); City of Rancho Palos Verdes (comprehensive program of plans, training, and exercises); City of Santa Ana (emergency operations plan); City of Buena Park (hazard mitigation plan, emergency operations plans); Los Angeles Unified School District (hazard mitigation plan); San Diego Unified School District (comprehensive program of plans, training, exercises, and REMS grant administration); San Diego Community College District (comprehensive program of plans, training, and exercises); Chula Vista Elementary School District (comprehensive program of plans, training, and exercises); Hawaii Department of Education (REMS grant writing, consulting); Southwestern Community College District (comprehensive program of plans, training, and exercises); Los Angeles County Metropolitan Transportation Authority (hazard mitigation plan); Antelope Valley Transit Authority (comprehensive program of plans, training, and exercises) and numerous other local governments, school districts, and other government organizations. Training services have included California SEMS Introduction and EOC courses; ICS 100, 200, 300, 400, 402, 800; NIMS 700; and a wide variety of FEMA courses.

Faculty (1984 to Present), National University, FEMA’s Emergency Management Institute, University of Hawaii, San Diego State University, Cal Poly San Luis Obispo, California State Fire Marshal, California Specialized Training Institute.

Agenda Item #9.8.

2 Senior Projects Manager (1995 to 1996), Southeastern Economic Development Corporation, San Diego, California. Management of Projects & Development Division for City of San Diego’s Redevelopment Agency.

Director of Training & Development (1987 to 1995), City of San Diego, San Diego, California.

Management of organizational effectiveness and training programs for City Planning Department and the Building Inspection Department.

City Planner (1985 to 1987), City of San Diego Planning Department, San Diego, California.

Operations Officer (1982 to 1985), County of San Diego Office of Disaster Preparedness, San Diego, California. Project Manager on County’s Emergency Operations Plan, Hazard Analysis, Dam Evacuation Plans, Drought Plan, and Damage Assessment Process. Public Information Officer and Exercise Officer. Operational responsibilities included Emergency Operations Center activations.

Regional Land Use Planner (1977 to 1982), County of San Diego Department of Planning and Land Use, San Diego, California.

SPECIAL RECOGNITION
National StormReady Board, U.S. National Weather Service, Member, 2008-2018 FEMA Emergency Management Institute
Advisory Group on Emergency Planning, 2005-present
National Emergency Management Executive Academy, First Cohort, 2013 Vanguard Fellowship Executive Crisis Leadership Program, First Cohort, 2022 International Association of Emergency Managers (IAEM), Member, 1996-present IAEM-USA Immediate Past President 2022-2023
IAEM-USA First Vice President 2020-2021
IAEM-USA Second Vice President 2019-2020
IAEM-USA Region 9 President 2015-2019
Speaker, 2012 Annual Conference
Topic: Recovery & Reconstruction Planning – Avoiding the Rush to Normalcy Speaker, 2016 Annual Conference
Topic: Demystifying Pre-Disaster Recovery Planning
Speaker, 2017 Annual Conference
Topic: Force Multiplier – Enlisting Property Owners in Hazard Mitigation Speaker, 2018 Annual Conference
Topic: Will You Win or Lose at the Game of Debris Management? Speaker, 2022 Annual Conference
Topic: Code of Ethics and Code of Professional Standards California Emergency Services Association (CESA), Member, 2000-present Webinar Speaker, March 2015
Topic: Optimizing Opportunities for Mitigation
Speaker, October 2015
Topic: Demystifying Pre-Disaster Recovery Planning
Speaker, 2018 Annual Conference
Topic: Will You Win or Lose at the Game of Debris Management? National Hazard Mitigation Association (NHMA), Member, 2012-present Agenda Item #9.8.

Consulting Engineer William K. Faisst, Ph.D., PE
William K. Faisst
Consulting Engineer, Inc. 1
4/15/2023
Experience Summary
Dr. Faisst has more than 47 years of diverse experience as project director, project manager and project engineer in the planning, design and construction of water and recycled water supply, treatment and distribution facilities; numerous effluent outfalls; and wastewater collection, pumping and treatment facilities.

His potable water experience ranges from planning through design, construction support and operations consultation. He has assisted the City of Vallejo with master planning for the City and the Lakes systems, specific-area planning, and design including the Jameson Canyon Pump Station.

Water Quality, Water Treatment and Water Supply Distribution Studies and Designs
Rate Studies
Soulajule Reservoir Release Re-aeration, Marin Municipal Water District, California
Project Director. The District’s 10,000-acre-foot reservoir must release water to maintain downstream salmonid habitat. During the summer, the reservoir’s hypolimnion becomes anoxic, making the release potentially toxic. The project team evaluated an array of technologies to aerate the release water, and selected a Howell-Bunger valve as the lowest-cost and easiest-to-implement technology. Design is underway. Bill led brainstorming for release aeration alternatives, participated in meetings with City representatives and reviewed progress submittals.

Soulajule Reservoir Water Management Plan Study, Marin Municipal Water District, California
Senior Technical Adviser. Bill has provided technical review and feedback as MMWD develops its water management plan for Soulajule Reservoir as required by the San Francisco Bay Regional Water Quality Control Board. The team is carrying out terrestrial soil sampling around known and suspected former mercury mine sites and in Arroyo Sausal downstream of the reservoir, to determine if erosion control measures are needed to contain mercury in runoff. We also are refining estimated sizing for a hypolimnetic oxygenation system using water quality data assembled over the last 2 years.

Water System Upgrades Final Design, The Sea Ranch Water Company (TSRWC), California
Principal-in-Charge. Bill is overseeing this project, which will improve the reliability and capacity of TSRWC’s water storage and distribution systems. The project consists of approximately 13,500 linear feet (LF) of 12-inch-diameter and 1,000 feet of 6-inch-diameter water main, and a new 0.9-MG concrete storage tank, 400-gpm booster pump station (BPS) and small hydropneumatic BPS.

Sheila Tank Replacement, North Coast County Water District, California
Senior Technical Adviser. Bill provided technical oversight and review for a project to replace a 1950s 0.1-MG redwood water tank with a partially-buried

0.6-MG prestressed water tank (AWWA/ANSI D110 Type 1). The site is a steep hillside that complicated tank siting and site configuration.

Assignment
Senior Water Quality Engineer
Education
Ph.D., Environmental Engineering
Science, California Institute of
Technology, 1976
M.S., Environmental Engineering
Science, California Institute of
Technology, 1972
B.S., Civil Engineering, University
of California-Davis, 1971
Registration
Professional Engineer, Civil,
California, No. 29146, 1978
Professional Engineer, Nevada,
No. 7082, 1985
Experience
47 years
Relevant Expertise
• Water system planning
• Water facilities design
• Water and wastewater
treatment planning and design
• Recycled water facilities
planning and design
• Effluent outfall planning and
design
• Collection system design
• Stormwater facilities planning
• Water quality monitoring and
assessments
• Construction assistance for
water and wastewater projects
• Expert report preparation and
litigation support
Agenda Item #9.8.

William K. Faisst, Ph.D., PE
William K. Faisst
Consulting Engineer, Inc. 2
4/15/2023
Bill has conducted multiple rate studies for the following municipalities:
• City of Vallejo with updates • City of American Canyon • City of Petaluma • City of Antioch (with multiple updates) • City of Pittsburg • City of San Bruno
• City of Daly City • City of Salinas (Industrial Waste System)
Water System Master Plan Update, City of Petaluma, California Project Manager. Bill developed a draft update to the City’s water master plan, which included demand projections, hydraulic analyses with updated KYPIPE model, existing facilities and groundwater resources evaluation, and capital improvement program development. He also prepared a pilot GIS program for City infrastructure.

Napa Salt Marsh Restoration Project, U.S. Army Corps of Engineers San Francisco District, California
Principal-in-Charge. Bill oversaw the development of a preliminary design and cost estimate to restore the Napa Salt Marsh. The marsh consists of 10,000 acres of evaporation ponds near the mouth of the Napa River that were acquired by the State of California from the Cargill Salt Company. Bill prepared a preliminary cost estimate of water control structures associated with pond salinity reduction alternatives within four weeks of project initiation. Worked considered BCDC and US Army Corps of Engineers permitting.

Design/Build Procurement of Water Quality Monitoring Station, Pacific Gas & Electric Company, Geysers Geothermal Field, Lake County, California
Project Manager. Bill developed conceptual designs for an automated water quality monitoring station, prepared design/build procurement documents for an automated water quality monitoring station in the Geysers, solicited contractor bids and engaged contractor for construction, and consolidated permitting and organized helicopter airlift delivery of equipment.

Water Distribution System Design, City of Petaluma, California Project Director. Bill designed two treated water reservoirs (1 mg and 2 mg), two booster pumping stations and new water mains (32,000 feet of 16-inch diameter).

Booster Station Design, Oakmont area Santa Rosa, California Project Engineer. Bill completed the conceptual design of a hydropneumatic booster pumping station for Oakmont and Santa Rosa.

Streaming Current Analyzer Installation, City of American Canyon, California Project Manager. Bill designed a streaming current analyzer and alarm system for coagulant control at water treatment plant.

Recycled Water Pipeline and Treatment Plant Improvements, Napa Sanitation District, California Project Manager. Bill identified end users for recycled water and assessed demands. He supervised the evaluation and selection of alignments, carried out CYBERNET modeling of recycled water system, designed 30,000 feet of 12-inch- to 24-inch-diameter pipelines, and helped the District evaluate the Soscol Wastewater Recycling Facility. Work included examining process alternatives; reviewing biosolids systems; surveying sludge accumulation in oxidation ponds and evaluating disposal alternatives; completing an energy study with recommendations for improving cogeneration system —particularly controls and gas management; and evaluating the effluent storage and pumping system. Creative solutions to a number of existing problems pointed to significant cost-saving alternatives.

Recycled Water System Planning, City of Petaluma, California Project Manager. Bill prepared extensive planning for, and analysis of, water recycling for the City, which included end-user identification, demand evaluation, alternative pipeline route definition and comparison, Agenda Item #9.8.

William K. Faisst, Ph.D., PE
William K. Faisst
Consulting Engineer, Inc. 3
4/15/2023
booster pumping system sizing, KYPIPE hydraulic system modeling, storage optimization, and capital and operation and maintenance cost comparisons.

Petaluma River Pipeline Crossing, City of Petaluma, California Project Manager. Bill directed design of water system improvements for the City of Petaluma including a horizontal directionally drilled crossing of the Petaluma River. Permitting required coordination with BCDC and U.S. Army Corps of Engineers for construction permits and definition of construction constraints.

Stormwater Studies and Designs
Stormwater Treatment Facility, City of Napa, California Project Manager. Bill evaluated the feasibility of converting an abandoned wastewater treatment plant into a stormwater treatment facility using flocculation, sedimentation and aerobic solids digestion. The reasonable capacity was 16 mgd.

Stormwater Planning for Corona Reach, City of Petaluma, California Project Manager. Bill helped City staff plan for stormwater management in the drainage upstream of the City.

Energy Studies
Cogeneration Feasibility Study
Project Manager. Bill performed a cogeneration feasibility study for a 0.4 million m2 (4.5-million-square-foot) multiple-use development and for a food processing plant.

Energy Efficiency Evaluation, City of Santa Cruz, California Project Manager. Bill directed an energy efficiency study for the City’s Water Pollution Control Facility that included optimizing and expanding the cogeneration facility. He evaluated innovative technology such as biogas-fueled fuel cells and helped the City with fast-track design and implementation of siloxane control, upgrading its cogeneration system from 650 kw to 820 kw, and installing a 500 kw auxiliary cogeneration engine.

Litigation Support
Mediation/Litigation Support, California Municipality
Technical Expert and Project Manager. Bill assisted a California City in a dispute with an industry that supplied a converted industrial byproduct into an aggregate substitute which caused corrosion to the City’s water system and damaged pavement. Bill organized and led a team of experts and directed preparation of expert reports on corrosion and pavement and evaluated data on potential dioxin contamination. The case involved multiple experts, general contractors, and insurance carriers and was settled through mediation.

Memberships
American Water Works Association
Water Environment Federation
North American Lakes Management Society
Agenda Item #9.8.

Geoff Reilly is a Senior Environmental Planner at WRA, Inc. He has 30 years of experience in the preparation and management of environmental review documents pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), Caltrans Local Assistance, California Office of Emergency Services, and the State Environmental Review Process (SERP) for the State Water Resources Control Board’s Clean Water State Revolving Fund (CWSRF) Program. He has a broad knowledge of environmental and regulatory issues that affect land development and has successfully managed the environmental review process for many complex and controversial projects. He has acted both as project manager and principal writer for a wide variety of projects, including residential subdivisions, commercial retail and office developments, mixed-use projects, institutions, trails and recreational amenities, industrial facilities, solar, bridge replacements, and roadway improvements.

Geoff has supervised the preparation of all types of CEQA and NEPA documents for both public and private sector clients, including initial studies, mitigated negative declarations, environmental assessments, EIRs, EISs, categorical exemptions and exclusions, constraints analyses, technical background reports, expert witness testimony, and third-party review. He also has prepared many Program EIRs for Master Plans, Specific Plans and General Plan Updates throughout California. His responsibilities include marketing, client and subcontractor liaison, project budgeting and scheduling, QA/QC, and the presentation of environmental analyses, recommendations, and strategies at client meetings and public hearings.

RELEVANT PROJECT EXPERIENCE
 San Rafael On-Call Services, Project Manager | City of San Rafael Department of Public Works
 El Cerrito Drive Bank Stabilization, Senior Environmental Planner | Town of Hillsborough Department of Public Works
 Mill Valley-Sausalito Multiuse Pathway NEPA/CEQA, Senior Environmental Planner | Marin County Department of Public Works  Freitas Parkway/Las Gallinas Avenue Intersection Improvement Project IS/MND, Project Manager | City of San Rafael Department of Public Works  East San Jose Pedestrian and Bicycle Improvements Project, Project Manager | County of Santa Clara
 Paradise Beach Park Master Plan, CEQA Project Manager | Marin County Parks
 Crestmoor Canyon Sewer Replacement Project, Senior Environmental Planner | City of San Bruno Public Works Department
 San Francisquito Creek Bank Stabilization Project Development Application, Senior Environmental Planner | Children’s Health Council  Wetlands Habitat Restoration Initial Study/Mitigated Negative Declaration, Project Manager | City of Hercules\Ducks Unlimited  San Anselmo Trails, Senior Environmental Planner | Town of San Anselmo Department of Public Works
 Marina Bay Parkway Grade Separation Initial Study/MND, Project Manager | City of Richmond
 Hauser Bridge Road Bridge Replacement, Senior Environmental Planner | Sonoma County Public Infrastructure
 Bridge Rehabilitation and Replacement Projects, Senior Environmental Planner | Town of Fairfax
 San Quentin Pump Station Replacement Project, Project Manager | City of San Rafael Department of Public Works
 Water Service Ext for Existing Facilities at Shamrock Ranch IS/MND, Senior Environmental Planner | North Coast County Water District 25th Avenue Sanitary Sewer Relief Line Project Initial Study, Senior Environmental Planner | City of San Mateo Department of Public Works Geoff Reilly, AICP
Senior Environmental Planner

YEARS OF EXPERIENCE
30 EDUCATION
B.A., Resource and Environmental
Geography, Spanish Minor, San
Diego State University

CERTIFICATIONS
American Institute of Certified
Planners
Caltrans Local Assistance Training
Certification, 2013, 2022
NWETC NEPA Certification: Writing
the Perfect EA/FONSI or EIS, 2013

PROFESSIONAL AFFILIATIONS
Association of Environmental
Professionals
American Planning Association
American Public Works Association
Floodplain Management Association

SPECIALIZED

TRAINING/PRESENTATIONS
Annual AEP Advanced CEQA
Workshops
Lorman Education Services CEQA
Presentation (“Completing the CEQA
Process”), 2012
AEP CEQA Basics Workshop
Presentation, 2012
Agenda Item #9.8.

Haley & Aldrich 27
NANCY E. GARDINER, CPESC, QSD/P, QISP, TOR
Senior Associate | Principal-in-Charge

EDUCATION
M.S., Hydrogeology, University of Wisconsin-Madison
A.B., Geology, Smith College

PROFESSIONAL REGISTRATIONS
Certified Professional in Erosion and Sediment Control (CPESC) (No. 4690) Qualified SWPPP Developer/Practitioner (QSD/P) (No. 21022) Qualified Industrial Stormwater Practitioner (QISP) and Trainer of Record (ToR) (No. 38)

PROFESSIONAL SOCIETIES
California Stormwater Quality Association (CASQA)
Interstate Technology & Regulatory Council (ITRC)
Known for her expertise and commitment to client service, Nancy has more than 30 years of consulting experience (including 10 years with Haley & Aldrich) on municipal, industrial, and construction stormwater permitting; watershed planning; water quality monitoring; total maximum daily load (TMDL) compliance; training, and reporting projects.

Notably, she has worked extensively on Bay Area Municipal Separate Storm Sewer System (MS4) projects since their inception in the early 1990s.

RELEVANT PROJECT EXPERIENCE
Contra Costa Clean Water Program, Municipal Regional Stormwater Permit (MRP-3.0) Compliance Services, Contra Costa County, CA. Nancy serves as the Principal-in-Charge, responsible for overseeing our work on the C.3 component of the Municipal Regional Permit (New Development, Redevelopment, and Hydromodification Management).

Contra Costa Clean Water Program Support, Contra Costa County, CA. Nancy is currently assisting the Countywide Clean Water Program and Contra Costa County with new MRP-3.0 permit requirements to track industry compliance with the Industrial Stormwater General Permit through the issuance and renewal of business licenses for facilities located within unincorporated Contra Costa County.

Stormwater Compliance Services for the Santa Clara Valley Transportation Authority, San Jose, CA. Nancy is the Technical Director for a stormwater compliance program at three bus maintenance facilities and a light rail facility. In this role, Nancy evaluates monitoring data, consults with the client on BMP selection, develops training programs, and prepares annual reports and Exceedance Response Action Reports. She also assists with the implementation of the Underground Vault General Permit for the management of water in subsurface electrical vaults.

Statewide Stormwater Management, Monitoring, and Research and Development for the California Department of Transportation (Caltrans). Nancy played a leading role in one of the nation’s landmark stormwater programs for over 18 years, beginning with the development of a comprehensive litigation settlement agreement. She oversaw teams of colleagues and subconsultants to develop numerous technical documents and guidance manuals, and conducted monitoring and research studies that advanced the state of the stormwater practice throughout the U.S.

Stormwater Management Program for Confidential Aerospace Company, Southern CA. Nancy is responsible for oversight of all activities associated with an individual NPDES stormwater permit implementation, including planning, inspections, water quality monitoring, data reporting, and operating a state-of-the-art stormwater treatment system.

Recently, Nancy has been working side-by-side with the client and their attorneys to negotiate a new NPDES permit through 2028.

Agenda Item #9.8.

Coastland Civil Engineering, LLP

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on June 13, 2023 by and between the City of St. Helena, located in the County of Napa, State of California (City), and Coastland Civil Engineering, LLP (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as On-Call Municipal Public Works and Engineering Services.

B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Compensation” attached hereto and made a part hereof. Total compensation shall not exceed $100,000.00 unless additional compensation is approved in accordance with Section 2.

B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, Agenda Item #9.8.

Coastland Civil Engineering, LLP
and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.

Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.

Agenda Item #9.8.

Coastland Civil Engineering, LLP
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.

Agenda Item #9.8.

Coastland Civil Engineering, LLP
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) Agenda Item #9.8.

Coastland Civil Engineering, LLP
(collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any Agenda Item #9.8.

Coastland Civil Engineering, LLP
elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project Agenda Item #9.8.

Coastland Civil Engineering, LLP
completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

Agenda Item #9.8.

Coastland Civil Engineering, LLP
SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and Agenda Item #9.8.

Coastland Civil Engineering, LLP
harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years Agenda Item #9.8.

Coastland Civil Engineering, LLP
after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.

B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, sent by facsimile, email, or first class mail, addressed as follows:

To City: City Manager
1088 College Avenue
St. Helena, California 94574
To Consultant: John Wagner
President | CEO
Coastland Civil Engineering, LLP
1400 Neotomas Avenue,
Santa Rosa, CA 95405
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
Agenda Item #9.8.

Coastland Civil Engineering, LLP
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.

B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed Agenda Item #9.8.

Coastland Civil Engineering, LLP
after the date of default and may terminate this Agreement immediately by written notice to Consultant.

SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
Agenda Item #9.8.

Coastland Civil Engineering, LLP
This Agreement is subject to the following special provisions: none.

IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Consultant: City:

By: ________________________________ By: ________________________ Name: John Wagner Name: Anil Comelo
Title: Principal | CEO Title: City Manager
Approved as to Form:

By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #9.8.

CITY OF ST. HELENA
Statement of Qualifications
for Professional Services
Agenda Item #9.8.

Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 420 Executive Court North, Ste. G Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961 www.coastlandcivil.com
May 25, 2023
Joe Leach
Public Works Director/City Engineer
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
[email protected]
Subject: Statement of Qualifications for Professional Services Dear Joe:

Per your request, we are excited to provide you with this Statement of Qualifications to help the City of St.

Helena’s Public Works and Engineering staff with on-call services. As I mentioned in our meeting a few months ago, St. Helena was Coastland | DCCM’s first municipal client in 1991. We have thoroughly enjoyed working with the City ever since and hope to continue serving you in the years to come.

Coastland | DCCM has been providing full-service engineering and construction management services since our inception. Our services have included providing full City Engineering services through staff augmentation; capital project design for sewer, water, storm drain, transportation (including pavement and roadway design, pedestrian safety and bicycle facilities); project/program management; development review; encroachment permit processing; construction management and inspection; and staff augmentation to cities, counties and special districts throughout Northern for more than 31 years. We have the expertise to take on all aspects of demanding infrastructure and capital improvement projects, including everything from emergency repairs to long-range capital project planning.

Our team has the experience and breadth of knowledge that spans all facets of public works projects.

Please consider some of our strengths:
 Local Team with Local Knowledge: As a former Interim City Engineer for St. Helena, we have an indepth understanding of the City’s objectives based on experience providing design and construction services for all facets of public works projects, with a very strong background in bicycle and pedestrian facilities, streets, parks, drainage, water, wastewater and related work. As shown in our staff resumes, we offer a depth of resources and expertise to provide a wide range of projects and services for the City of St. Helena.
 Public Agency Perspective: Coastland | DCCM provides staff augmentation to over 25 public agencies. Many of our employees have previously worked for public agencies and truly understand the role and demands on public agency staff and officials. Our work reflects the importance of public perception, constructability, reliability, and operations and maintenance considerations in all aspects of project planning, design and construction. We have an in-depth knowledge of the on-call process and frequently respond to our clients’ task orders with either brief letter proposals that outline the project scope and not-to-exceed fee or with a more formal proposal that details the proposed team, identifies related project experience as well as provides a project scope and not-to-exceed fee.

Agenda Item #9.8.