St. Helena City Council
June 13, 2023

The City of St. Helena has done little to attract new hotels (to help increase the TOT collected) and improve the streetscape, parks, and parking in the downtown. I recently participated as a stakeholder in the interview process performed by Urban Land Institute and one of the main findings of their analysis was that MORE needed to be done to bring hotels to town and revitalize the downtown for LOCALS and TOURISTS. The Chamber of Commerce helps support our locals by marketing our businesses which are locally owned, and in turn also brings tourists to town to spend nights in our hotels and shop/dine in our local businesses.

In addition, based on your budget, the city is spending $55K for one night – the fireworks.

Historically, people do not spend money when they come for fireworks – they bring a picnic and are not patronizing local businesses (Pizzeria Tra Vigne actually closes early on July 4th due to the lack of business due to the fireworks.) The City is also removing funding from the COC for events, many of which not only bring people to town but are an asset for our local community as well.

We are having a more and more difficult time in St. Helena attracting and retaining staff. If there is reduction in marketing efforts for our town, then there is a direct negative effect on our businesses as less and less tourists are driven to St. Helena therefore reducing the income to our businesses and to the employees, perpetuating the staffing issues we already have.

This City Council should be advocating for INCREASING the marketing dollars spent to bring tourists to St. Helena, and asking the City to at least match the dollars contributed in 2022-2023 of $250,000.

Perhaps if City Administration salaries had not increased by nearly 75% from 2021 to 2023 (and nearly double by 2025) the City would have a meager $75,000 to give the Chamber to ensure that the successful marketing efforts of the COC can continue.

Sincerely,
Cynthia Ariosta
Managing Partner
Pizzeria Tra Vigne
Agenda Item #11.1.

Report to the City Council
Regular City Council - 13 Jun 2023
Agenda Section: NEW BUSINESS
Subject: Consideration and Proposed Approval of a Resolution Adopting the Five-Year Capital Improvement Program for
Fiscal Years 2023-24 to 2027-28.

CEQA
Determination:

Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
The proposed City of St Helena Capital Improvement Program (CIP) is a five-year planning tool that identifies anticipated capital improvements and their funding sources for fiscal years 2023-24 through 2027-28. The CIP does not appropriate funds but rather functions as a budgeting and planning tool which supports actual appropriations that are made through budget adoption.

DISCUSSION
This staff report summarizes the five-year funding strategy to deliver capital improvements to City infrastructure and facilities. The expenditures shown for the first two years of the CIP in Civic, Streets, Water, Wastewater and Stormwater are consistent with the draft operating budget in fiscal years 2023-24 and 2024-25. The subsequent years are subject to change due to more detailed engineering analysis becoming available, City Council direction on project priorities, updates to revenues, and changes in project costs.

These variables are the basis of annual update to the Five-Year CIP.

CIP programs and projects are dedicated to maintaining and improving City infrastructure in the five divisions noted above. The attached program (Attachment 3) details the project funding by division for the Five-Year CIP.

Agenda Item #12.1.

California Government Code Section 65401 requires that the Planning Commission find that the proposed CIP is consistent with the City’s General Plan prior to City Council adoption of the CIP. The Planning Commission made this finding and adopted the corresponding Planning Commission Resolution at its meeting on June 6, 2023.

Throughout the years, many of the projects on the CIP list have been “rolled over” without receiving any updates to costs or project scope. During the development of the budget for FY2022/23, staff and Council compiled a comprehensive list of projects based upon items 1 through 5 below. Subsequently, staff, through the work of the Water/Wastewater Advisory Committee, and City Council's adoption of the proposed Water/Wastewater Rate Study, item 6 below has been incorporated into the CIP.

1. Facilities Condition and Needs Assessment (2017)

2. St. Helena Assets Planning Engagement (SHAPE) Committee (2018)

3. Financing Civic Infrastructure Task Force (2020)

4. Integrated Utility Master Plan (2021)

5. General Obligation Bond projects (2022)

6. Water/Wastewater Rate Study (2023)
Utilizing the information from the aforementioned six sources, and other unfunded CIP needs, staff has compiled the proposed CIP. The intent of the report is to demonstrate the vast infrastructure needs of the City. The basis of prioritization is based upon project priorities and risk management delineated in related studies (e.g. Integrated Utility Master Plan) and then further modified based upon funding options (e.g. public sentiment towards significant rate increases, grant funding availability, etc.).

Attachment 2 provides additional information regarding program highlights.

It should be noted that part of the Council goals is to provide a biennial update to the 30- year CIP list. It is anticipated the next update would occur in 2024.

FISCAL IMPACT
The City’s FY 2024-2028 CIP consists of 100 projects in five divisions totaling approximately $57.4 million over a five-year period with $17.9 million of the projects slated for FY 2023-24. Of the $17.9 million in FY 2023-24, $1.34 million are for costs associated with CIP S-52 Wastewater Treatment Plant Upgrades.

All funds and expenditures beyond Fiscal Year 2023-24 have no direct fiscal impact because the CIP is not a financial commitment by City Council, but rather a planning and forecasting tool.

It should be noted that while many projects are scheduled to be completed during FY24, there may be portions of projects may be completed at a later time due to a variety of variables including, but not limited to, revenue collection timing and available of project Agenda Item #12.1.

funding (i.e. "cashflow"), development schedule of design/permitting/procurement of professional consultant services, etc.

RECOMMENDED ACTION
Staff recommends City Council approve the attached Resolution.

ATTACHMENTS
Attachment 1_ 2023-24 Five-Year CIP Resolution
Attachment 2_CIP Presentation_061323
Attachment 3_5yr CIP_061323
Agenda Item #12.1.

CITY OF ST. HELENA
RESOLUTION NO. 2023-

ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS 2023-24 TO 2027-28

RECITALS
A. The City of St Helena has prepared a Five-Year Capital Improvement Program (CIP) which sets forth a funding strategy for proposed capital projects; and B. The CIP is a planning tool that identifies anticipated capital improvements for Fiscal Years 2023-24 to 2027-28; and
C. The CIP also identifies the funding sources to finance the capital improvements proposed to be undertaken in the next five fiscal years and includes recommended time schedules and cost estimates of the various capital improvement projects; and D. The expenditures shown for the first year of the CIP comprise the Capital Budget starting in Fiscal Year 2023-24. Subsequent years are also included in the CIP, although these “future years” are subject to change due to more detailed engineering analysis becoming available, possible changes in project priorities, updates or revisions to anticipated revenues, and/or changes in cost and funding projections; and
E. The CIP is anticipated to be updated annually, as a whole, and amendments can be considered by the City Council at any time; and
F. City Council of the City of St Helena has designated the City Planning Commission as the planning agency for the City of St Helena; and
G. State Law requires that designated planning agencies review their agency’s capital improvement plan to ensure compliance with the adopted General Plan; and H. On June 6, 2023, the Planning Commission, during a regularly scheduled meeting, considered the projects and programs for Fiscal Year 2023-24 in the City’s Capital Improvement Program and their conformity to the adopted City General Plan; and I. A majority of the fiscal impact to the CIP have been transferred in prior years and any additional funds have been identified in the proposed operating budget for Fiscal Year 2023-24.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

Agenda Item #12.1.

1. The Five-Year Capital Improvement Program for Fiscal Years 2023-24 to 2027- 28 is hereby adopted.

Approved at a Regular Meeting of the St. Helena City Council on June 13, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.1.

City of St. Helena
5-Year Capital Improvement
Program Adoption
FY23/24 – FY27/28
By: Joe Leach, PE
Director of Public Works
Public Works Department June 13, 2023 1 Agenda Item #12.1.

City of St. Helena 5-Year CIP
• Purpose of Capital Improvement Program• Source of projects• Process of prioritization• Breakdown of projects• Program Highlights• Strategies to deliver 2 Agenda Item #12.1.

Purpose of CIP
• Operationalize Studies & Needs• Designate funding sources, when known• Illuminate needs and lack of funding• Strategy to deliver projects when funding does materialize 3 Agenda Item #12.1.

Sources of Projects
• 2017 Facilities Condition and Needs
Assessment
• 2018 SHAPE Committee• 2020 Financing Civic Infrastructure Task Force• 2021 Integrated Utility Master Plan• 2021 Pavement Management Plan (i.e.

StreetSaver scenarios)
• 2022 General Obligation Bond projects• 2023 Water/Wastewater Rate Study• Regulatory Requirements (e.g. DSOD, Water Board, etc.)
• Staff experience
4 Agenda Item #12.1.

Process of Prioritization
• Review studies (e.g. IUMP) and recommendations• Review synergy between projects (e.g. underground projects + pavement rehabilitation)
• Determine risk associated with DELAYED delivery of project• Determine availability of funding• Develop PRELIMINARY delivery schedule• Evaluate funding availability (i.e. “cash flow”) throughout FY and adjust accordingly
5 Agenda Item #12.1.

Breakdown of Projects – By Number
6 FY24 FY25 FY26 FY27 FY28 Total
Civic 7 1 0 1 0 9Streets 10 3 3 2 1 19Water 14 10 7 11 2 44Wastewater 10 3 3 4 3 23Stormwater 2 2 1 0 0 5Total 43 19 14 18 6 100 Project Count
Agenda Item #12.1.

Breakdown of Projects – By Fiscal Year
7 FY24 FY25 FY26 FY27 FY28 Total
Civic $1,315,102 $105,500 $0 $100,000 $0 $1,520,602Streets $5,202,614 $2,132,500 $2,204,000 $1,366,000 $1,322,600 $12,227,714Water $3,767,028 $9,166,704 $6,945,094 $9,491,821 $1,870,220 $31,240,867Wastewater $7,470,663 $330,600 $370,600 $1,425,600 $1,375,600 $10,973,063Stormwater $130,000 $1,054,000 $190,200 $0 $0 $1,374,200Total $17,885,407 $12,789,304 $9,709,894 $12,383,421 $4,568,420 $57,336,446 Project Budget
Agenda Item #12.1.

Breakdown of Projects – FY24 & FY25
8 • Note: Need nearly 11 FTE just
for design
FY24 FY25 Total
Design $4,257,160 $3,120,000 7,377,160
CM $544,309 $1,936,204 2,480,513
Construction $12,268,838 $7,051,500 19,320,338
Contingency $668,100 $681,600 1,349,700
Total $17,738,407 $12,789,304 30,527,711
FY24 FY25
Design Budget $4,257,160 $3,120,000
Avg $/hr $180 $180
Hours/FY 23,651 17,333
People/FY 11.4 8.3
Agenda Item #12.1.

9 Breakdown of Projects – Funding Sources
Note: seeking legal confirmation for use of Park Impact Fees ($860,500) on several projects Agenda Item #12.1.

Program Highlights
• C24-01 Parks & Trails Master Plan• C24-02 Trails & Open Space Amenities – Phase 1• R24-01 Streets Master Plan• R24-02 Oak Avenue Rehabilitation• W-35 Bell Canyon Reservoir Improvements (i.e. survey/sediment study)
• W24-04 SMART meter upgrade project (initial phase)• W24-08 Safe Yield & Water Neutrality policies updates• S-52 Wastewater Treatment Plant – finish construction• S23-52 WWTP Emergency Generator• S24-04 Recycled Water Master Plan• D24-01 Oak Avenue Storm Drain Rehab – Ph1 (design) 10 Agenda Item #12.1.

Strategies to Deliver
• Continue recruitment efforts for key positions• Utilize “on call” consultants for development of projects AND staff augmentation for “owner’s representative” services
• Understand the project delivery times are estimated• Develop detailed schedule for each project• Update schedule based upon “cash flow”, i.e. timing when funding is available
• Ongoing efforts to apply/secure grants 11
Agenda Item #12.1.

Summary
• Aggressively Ambitious Program: FY24 = $17.9M;
FY25 = $12.8M
• Staff/Consultants poised to deliver• Funding relatively secure• Communications opportunities abound• Success Defined: Progress ≠ Perfection
12 Agenda Item #12.1.

City of St. Helena CIP Adoption
13 Recommended Action:Adopt a Resolution adopting the Five-Year Capital ImprovementProgram for Fiscal Years 2023-24 to 2027-28.

Agenda Item #12.1.

City of St. Helena CIP Adoption
Questions?
14 Agenda Item #12.1.

5-YEAR CAPITAL IMPROVEMENT PROGRAM
CITY OF ST. HELENA, CA
FY 2023-24 to FY 2027-28
Agenda Item #12.1.

Table of Contents
City of St. Helena FY2023-24 to FY2027-28
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 4 1 - Civic 5
Project # Project Page #
C19-03 Crane Park Lighting Improvements 6
C20-02 Repaint Fire Station # 1 7
C20-04 Baldwin Park Fence & Pathway Repair 8
C22-01 City Hall Relocation - Tenant Improvements 9
C22-02 Replace Playground Equipment and Fence at Crane Park 10 C22-03 Jacob Meily Park Drainage Site Survey and Installation of New Turf 11 and Upgrade Irrigation
C23-01 Emergency Back-Up Power - Corp Yard & Crinella Pump Station 12 C24-01 Parks & Recreation Master Plan 13
C24-02 Trails & Open Space Amenities - Phase 1 14
2 - Streets 15
Project # Project Page #
R18-81 Downtown Sidewalk Improvements 16
R19-05 Grayson and South Crane Rehab 17
R19-07 Silverado Trail Guardrail Replacement 18
R21-01 Silverado Trail Overlay 19
R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue 20 and Elmhurst Avenue
R21-04 Pope Street Crosswalk Improvements at College Avenue 21 R22-79 Pavement Restoration FY22 Design/FY 23 Construction 22 R23-01 Signalization Dowdell Lane and Hwy 29 23
R23-02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter 24 Oak
R23-79 Pavement Restoration FY23 Design/FY 24 Construction 25 R24-01 Streets Master Plan 26
R24-02 Oak Avenue Rehabilitation 27
R24-79 Pavement Restoration FY24 Design/FY 25 Construction 28 R25-79 Pavement Restoration FY 25 Design/FY 26 Construction 29 R26-79 Pavement Restoration FY 26 Design/FY 27 Construction 30 R27-79 Pavement Restoration FY 27 Design/FY 28 Construction 31 3 - Water 32
Project # Project Page #
W-101 Tank 2 Rehabilitation 33
W-108 Lower Reservoir Rehab 34
W-109 Bell Canyon Intake Tower Replacement 35
1 Agenda Item #12.1.

W-35 Bell Canyon Reservoir Improvements 36
W-80 Dwyer Road Booster (Pump Station) 37
W-85 Bell House Valve Replacement 38
W-86 Spring Mountain Pressure Zone Improvements (Holmes Tank 39 Upgrade)
W18-111 WTP Condition Assessment 40
W18-113 Water System SCADA Improvements 41
W18-118 Replace Mains <6" in Diameter 42
W18-120 Bell Canyon Phreatic Surface Monitoring & Assessment 43 W21-01 Kearney and Andrea Water Main Replacement 44
W24-01 Water Distribution Fire Flow Improvements 45
W24-02 Napa Intertie Pump Station (Rutherford) Replacement 46 W24-03 ArcGIS Infrastructure Development 47
W24-04 Retrofit/Deploy SMART water meters 48
W24-05 PFAS Sampling Project 49
W24-06 Risk and Resilience Assessment Report Implementation 50 W24-07 Cyber-Security Implementation 51
W24-08 Safe Yield Policy & Water Neutrality Policy Update 52 W25-01 Napa Intertie Pipeline Replacement 53
W25-02 Water Treatment Plant Transmission Main Replacement 54 W26-02 Asset Management & Computerized Maintenance & Management 55 System Development/Implementation
4 - Wastewater 56
Project # Project Page #
S-52 WWTP Phase 1 Upgrades 57
S18-70 Replace 1% of Sewer Mains Annually 58
S18-71 Crinella Pump Station Upgrades 59
S18-74 Update GIS Maps of Sewer System 60
S18-78 Recycled Water Feasibility Study 61
S21-01 WWTP Recycled Pipeline and Pump Station 62
S23-01 Recycled Water - Crane Park Irrigation Infrastructure 63 S23-02 Emergency Back-Up Power - WWTP 64
S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I 65 S24-02 High Priority Pipeline Replacement 66
S24-03 ArcGIS Infrastructure Development 67
S24-04 Recycled Water System Master Plan Update 68
S24-05 Del Campo Court Gravity Main Improvements 69
S25-01 Flow Monitoring Program 70
S26-01 Model Update and System Analysis 71
S26-02 Asset Management & Computerized Maintenance & Management 72 System Development/Implementation
S27-01 WWTP Pond Cleaning, Decommissioning, and Repurpose 73 5 - Stormwater 74
Project # Project Page #
D24-01 Oak Avenue Storm Drain Rehab - Ph1 75
R19-03 Sulphur Creek Erosion Repair 76
R20-01 Mitchell Drive to Sulphur Creek Storm Drain 77
2 Agenda Item #12.1.

R20-02 Mills Lane Storm Drain Project 78
3 Agenda Item #12.1.

City of St. Helena FY2023-23 to FY2027-28
Global Summary Report
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23

PROJECT CATEGORY

EXPENDITURES
1 Civic 1,315,102 105,500 100,000 1,520,602
2 Streets 5,202,614 2,132,500 2,204,000 1,366,000 1,322,600 12,227,714 3 Water 3,767,028 9,166,704 6,945,094 9,491,821 1,870,220 31,240,867 4 Wastewater 7,470,663 330,600 370,600 1,425,600 1,375,600 10,973,063 5 Stormwater 130,000 1,054,000 190,200 1,374,200
TOTALS 17,885,407 12,789,304 9,709,894 12,383,421 4,568,420 57,336,446

PROJECT FUNDING SOURCES
101 General Fund 87,639 87,639
General Fund - Measure 190,200 190,200

T/RMRA MOE
101
General Fund - Measure 379,189 297,000 297,000 973,189
T/RMRA MOE (Prior Year)
101
230 Gas Tax - RMRA/SB1 315,000 315,000
240 Measure T 3,054,300 1,232,500 1,304,000 1,366,000 1,322,600 8,279,400 420 Go Bonds 4,236,000 1,039,000 2,028,361 620,000 7,923,361 700 Flood Control Funds 15,000 15,000 30,000
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 55,177 55,177
733 Civic CIP HMGP Funds 279,748 279,748
734 Park Impact Fees 755,000 105,500 860,500
740 Traffic Mitigation Impact Fees 200,000 200,000
Streets Capital Improvement - 603,000 603,000 1,206,000 Grant OBAG III
741
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement 1,119,925 1,119,925
763 Water Capital Improvement 2,000,000 2,369,000 1,477,494 2,628,221 1,370,220 9,844,935 Water Capital Improvement - 400,000 1,100,000 1,500,000 Grant/Interagency Fund
763
Water Capital Improvement - 1,205,028 5,697,704 5,467,600 5,467,600 500,000 18,337,932 Debt
763
Wastewater Capital Improvement 1,181,730 1,181,730
- HMGP Funds
773
773 Wastewater Capital Improvement 1,074,910 330,600 370,600 805,600 755,600 3,337,310 Wastewater Capital Improvement 1,340,200 1,340,200
- Debt
773
TOTALS 17,885,407 12,789,304 9,709,894 12,383,421 4,568,420 57,336,446 4 Agenda Item #12.1.

PROJECT TITLE
C19-03 Crane Park Lighting
Improvements
400,000 400,000
C20-02 Repaint Fire Station # 1 100,000 100,000
C20-04 Baldwin Park Fence & Pathway
Repair
80,000 80,000
C22-01 City Hall Relocation - Tenant
Improvements
C22-02 Replace Playground Equipment
and Fence at Crane Park
250,000 250,000
C22-03 Jacob Meily Park Drainage Site
Survey and Installation of New
Turf and Upgrade Irrigation
20,000 105,500 125,500
C23-01 Emergency Back-Up Power -
Corp Yard & Crinella Pump
Station
390,102 390,102
C24-01 Parks & Recreation Master Plan 125,000 125,000
C24-02 Trails & Open Space Amenities -
Phase 1
50,000 50,000
1,315,102 105,500 100,000 1,520,602
PROJECT FUNDING SOURCES
101 General Fund 87,639 87,639
420 Go Bonds 12,361 12,361
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 55,177 55,177
733 Civic CIP HMGP Funds 279,748 279,748
734 Park Impact Fees 755,000 105,500 860,500
773 Wastewater Capital Improvement 55,177 55,177
1,315,102 105,500 100,000 1,520,602
FY2023-24 to FY2027-28
Category Summary Report
1 - Civic
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23
5 Agenda Item #12.1.

Crane Park Lighting Improvements
Category:

Project 360 Crane Avenue
Civic
Project No: C19-03
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 360,000 360,000
3170 - Contingency 40,000 40,000
EXPENDITURE TOTALS 400,000 400,000
FUNDING SOURCES
223-Skate Park Lighting Fund 0
734-Park Impact Fees 400,000 400,000
FUNDING TOTALS 400,000 400,000
PROJECT PURPOSE & DESCRIPTION:   Retrofit existing park light fixtures to LED and upgrade electrical equipment.

NOTES:   Resolution 2018-167 - Establishing C19-03 with a budget of $30,000 Resolution 2019-57 Revising Scope to include a light study for Tennis Courts Estimated Construction FY 21 for Bocce, Skatepark, volleyball, and pathway lighting only.

FY 23 - Per P&R Commission - put together a break out group to work with Eric J. and Dave J. to look in more details to make a determination if they would like to recommend going forward with the tennis court lighting.  Subcommittee - Chris W. and Tye T. - potentially look at grant funding for LED upgrades.  Per P&R Commission - keep project on CIP project list at full cost.

FY24 - remaining lights to retrofit: Tennis Courts, Bocce Courts & bollard lighting EXPENDITURE ACCOUNTS:

Fund: 733    Dept: 5010
6 Agenda Item #12.1.

Repaint Fire Station # 1
Category:

Project 1480 Main Street
Civic
Project No: C20-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 20,000 20,000
3160 - Construction Contract 80,000 80,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
101-General Fund 87,639 87,639
420-Go Bonds 12,361 12,361
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION:   Repaint Fire Station # 1.

Original Date: FY 21, deferred until FY 22
EXPENDITURE ACCOUNTS:

Fund: 733    Dept: 5010
7 Agenda Item #12.1.

Baldwin Park Fence & Pathway Repair
Category:

Project 1591 Spring Street
Civic
Project No: C20-04
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 80,000 80,000
EXPENDITURE TOTALS 80,000 80,000
FUNDING SOURCES
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 80,000 80,000
PROJECT PURPOSE & DESCRIPTION:   Remove and replace fence bordering, pathway repair, and minor modifications to entrance.

NOTES:   FY 23 Update - Outstanding project items are the portions of the fencing where the neighbors do not want to cost share.

P&R Commission Direction - (1) move forward with replacement of all fencing where the portion adjacent to non -cost share properties would have a bump out

P&R - subcommittee will meet and make a recommendation at next P&R Commission meeting with recommendations.  Retain current budget and Ad Hoc Committee make recommendations

FY24 - update to include Baldwin Park entry improvements EXPENDITURE ACCOUNTS:

Fund: 733    Dept: 5010
8 Agenda Item #12.1.

City Hall Relocation - Tenant Improvements
Category:

Project 1088 College Avenue
Civic
Project No: C22-01
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
101-General Fund 0
592-Equipment Replacement Fund 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   Tenant Improvements for City Hall and Police Department Relocation to Napa Valley College, St. Helena campus.

NOTES:

EXPENDITURE ACCOUNTS:

Fund: 101    Dept: 4000
9 Agenda Item #12.1.

Replace Playground Equipment and Fence at Crane Park
Category:

Project Crane Park
Civic
Project No: C22-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 230,000 230,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 250,000 250,000
FUNDING SOURCES
733-Prop 68 Grant 170,000 170,000
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 250,000 250,000
PROJECT PURPOSE & DESCRIPTION:   Replacement playground equipment and fence at Crane Park NOTES:   FY 23 update - grant application has been approved.  PW currently preparing RFP.  Per Grant guidelines, project must be completed on or before 6/30/24 FY24 - RFP issued May 23; deliver by end of FY24
EXPENDITURE ACCOUNTS:        Fund:   733   Dept:  5010
10 Agenda Item #12.1.

Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation Category:

Project Jacob Meily Park St. Helena
Civic
Project No: C22-03
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 20,000 20,000
3160 - Construction Contract 105,500 105,500
EXPENDITURE TOTALS 20,000 105,500 125,500
FUNDING SOURCES
734-Park Impact Fees 20,000 105,500 125,500
FUNDING TOTALS 20,000 105,500 125,500
PROJECT PURPOSE & DESCRIPTION:   FY 23 conduct a site survey to address drainage and FY 24 install new turf and upgrade irrigation
Moved out 1 year due to Water Emergency
NOTES:   FY 23 - P&R Commission Direction - (1) proceed with design in FY 23 and construction in FY 24

Add to scope for design - Astroturf vs. grass
FY24 - change budget for design; keep overall budget but increase construction; assume consultant to develop topographic survey and grading/irrigation design
EXPENDITURE ACCOUNTS:        Fund: 733    Dept:  5010
11 Agenda Item #12.1.

Emergency Back-Up Power - Corp Yard & Crinella Pump Station Category:

Project Corporation Yard and Crinella Pump
Station
Civic
Project No: C23-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3150 - Construction Management 17,104 17,104
3160 - Construction Contract 372,998 372,998
EXPENDITURE TOTALS 390,102 390,102
FUNDING SOURCES
733-Civic CIP 55,177 55,177
733-Civic CIP HMGP Funds 279,748 279,748
773-Wastewater Capital Improvement 55,177 55,177
FUNDING TOTALS 390,102 390,102
PROJECT PURPOSE & DESCRIPTION:   This project will replace existing emergency generators and related equipment at the City's Corporation Yard and Crinella Pump Station. These upgrades increase generator capacities and update aging equipment. This project is funded in part by Hazard Mitigation Grant Program (HMGP) funds secured from FEMA and California Office of Emergency Services.

NOTES:

EXPENDITURE ACCOUNTS:        Fund: 733    Dept:  5010
12 Agenda Item #12.1.

Parks & Recreation Master Plan
Category:

Project Citywide
Civic
Project No: C24-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 125,000 125,000
EXPENDITURE TOTALS 125,000 125,000
FUNDING SOURCES
734-Park Impact Fees 125,000 125,000
FUNDING TOTALS 125,000 125,000
PROJECT PURPOSE & DESCRIPTION:   Develop parks and recreation master plan consistent with the 2019 General Plan, Ch 12.

NOTES:   FY24 - includes parks, programming for civic facilities and recreation services EXPENDITURE ACCOUNTS:
13 Agenda Item #12.1.

Trails & Open Space Amenities - Phase 1
Category:

Project Citywide
Civic
Project No: C24-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
734-Park Impact Fees 50,000 50,000
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION:   The Parks & Recreation Commission Ad Hoc subcommittee on Walking Routes, Trails, and Publicly Accessible Open Space developed findings/recommendations for Council consideration.  Phase 1 of project deliver is for recommended projects that do not require additional study, processing, permitting or stakeholder engagement.

NOTES:   FY24 - preliminary budget to provide signage, fencing, gates and trail amenities such as benches to be installed by City Staff.

EXPENDITURE ACCOUNTS:
14 Agenda Item #12.1.

PROJECT TITLE
R18-81 Downtown Sidewalk
Improvements
850,314 900,000 900,000 2,650,314
R19-05 Grayson and South Crane
Rehab
430,000 430,000
R19-07 Silverado Trail Guardrail
Replacement
R21-01 Silverado Trail Overlay 520,000 520,000
R21-02 Crosswalk Improvements on
Main Street/Highway 29 at Pratt
Avenue and Elmhurst Avenue
R21-04 Pope Street Crosswalk
Improvements at College Avenue
R22-79 Pavement Restoration FY22
Design/FY 23 Construction
500,000 500,000
R23-01 Signalization Dowdell Lane and
Hwy 29
200,000 200,000
R23-02 "HAWK" Pedestrian Hybrid
Flashing Beacon for Hwy 29 at
Charter Oak
200,000 200,000
R23-79 Pavement Restoration FY23
Design/FY 24 Construction
2,000,000 2,000,000
R24-01 Streets Master Plan 200,000 200,000
R24-02 Oak Avenue Rehabilitation 170,000 170,000
R24-79 Pavement Restoration FY24
Design/FY 25 Construction
132,300 1,102,500 1,234,800
R25-79 Pavement Restoration FY 25
Design/FY 26 Construction
130,000 1,167,000 1,297,000
R26-79 Pavement Restoration FY 26
Design/FY 27 Construction
137,000 1,236,000 1,373,000
R27-79 Pavement Restoration FY 27
Design/FY 28 Construction
130,000 1,322,600 1,452,600
5,202,614 2,132,500 2,204,000 1,366,000 1,322,600 12,227,714 PROJECT FUNDING SOURCES
101 General Fund - Measure
T/RMRA MOE (Prior Year)
379,189 297,000 297,000 973,189
230 Gas Tax - RMRA/SB1 315,000 315,000
240 Measure T 3,054,300 1,232,500 1,304,000 1,366,000 1,322,600 8,279,400 420 Go Bonds 20,000 20,000
740 Traffic Mitigation Impact Fees 200,000 200,000
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement -
Grant OBAG III
603,000 603,000 1,206,000
741 Streets Capital Improvement 1,119,925 1,119,925
773 Wastewater Capital Improvement 10,000 10,000
5,202,614 2,132,500 2,204,000 1,366,000 1,322,600 12,227,714 FY2023-24 to FY2027-28
Category Summary Report
2 - Streets
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23
15 Agenda Item #12.1.

Downtown Sidewalk Improvements
Category:

Project St. Helena, CA 94574
Streets
Project No: R18-81
Location:

Responsible
Department:
16 Agenda Item #12.1.

2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 176,000 176,000
3130 - Land & Easements 25,000 25,000
3140 - Legal Services 2,314 2,314
3150 - Construction Management 75,000 75,000 150,000
3160 - Construction Contract 647,000 750,000 750,000 2,147,000 3170 - Contingency 75,000 75,000 150,000
EXPENDITURE TOTALS 850,314 900,000 900,000 2,650,314
FUNDING SOURCES
101-General Fund 0
101-General Fund - Measure T/RMRA MOE
(Prior Year) 379,189 297,000 297,000 973,189
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 147,000 147,000
240-Measure T 0
741-Streets Capital Improvement 324,125 324,125
741-Streets Capital Improvement - Grant
OBAG III 603,000 603,000 1,206,000
741-Streets Capital Improvement - Measure T
Loan 0
999-Unidentified 0
FUNDING TOTALS 850,314 900,000 900,000 2,650,314
PROJECT PURPOSE & DESCRIPTION:   This is a sidewalk improvement project funded by the One Bay Area Grant II program and local funds. The project will replace sidewalks, trees, and implement traffic calming devices on Main Street between Mitchell Drive and Pine Street. Approximately 3,609 linear feet of sidewalk and 17 ADA curb ramps will be replaced.

Phase I construction (1480 Main Street to Adams Street) is anticipated to begin in FY 24 and complete in FY

25. Phase II and III construction is anticipated for FY 30 and 31.

NOTES:   Resolution 2018-176 - PSA with BKF for $529,000, budget increase of $234,000 to design with funding allocated from FY 20 SB1 and Gas Tax Funds
January 28, 2020 City Council - updated project costs:

Phase I - $3.6 million (partially funded) - 1/28/20 initial estimates included a $1.4 million loan from the General Fund (Pre COVID-19), possibility to get a short term capital loan.

Phase II - $3.1 million (unfunded)
Phase III - $8.4 million (unfunded)
FY 21 - removed $100,000 allocated for R19-04 and reallocated to R18-81

FY 23 - funding for design includes Phase II and III design

FY 23 - per PW - Phase II and III will be 5 years out as noted in the project purpose and description.

FY24 - budget includes Ph1a (Pine to Adams) design/construction & Ph1b (Adams to Mitchell) design EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
17 Agenda Item #12.1.

Grayson and South Crane Rehab
Category:

Project Grayson and South Crane
Streets
Project No: R19-05
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 30,000 30,000
3160 - Construction Contract 360,000 360,000
3170 - Contingency 40,000 40,000
EXPENDITURE TOTALS 430,000 430,000
FUNDING SOURCES
240-Measure T 430,000 430,000
741-Streets Capital Improvement - Grant
OBAG II 0
FUNDING TOTALS 430,000 430,000
PROJECT PURPOSE & DESCRIPTION:   This project will reconstruct Grayson and South Crane Avenues.

Accessibility improvements to sidewalks and curb ramps will be included as part of the project whenever applicable.

NOTES:   Resolution 2020-36 - PSA with BKF for design for $175,139

FY 23 - Per PW, push to FY 24
FY24 - transferred Grayson to R23-79; revised design budget to $30k & construction to $400k EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
17 Agenda Item #12.1.

Silverado Trail Guardrail Replacement
Category:

Project Silverado Trail and Pope Street
Streets
Project No: R19-07
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
741-Streets Capital Improvement - HSIP 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   Replace guardrail and pavement markings/striping on Silverado Trail within City Limits.

NOTES:   Resolution 2019-6 Accepting grant and adding R19-07 to CIP with a budget of $556,100

FY 23 - per PW, split construction costs between FY 23 and FY 24 FY24 - project completed/accepted at 5/23/23 Council meeting; no additional funds appropriated in FY24 EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
18 Agenda Item #12.1.

Silverado Trail Overlay
Category:

Project Silverado Trail - City Limits
Streets
Project No: R21-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 20,000 20,000
3160 - Construction Contract 500,000 500,000
EXPENDITURE TOTALS 520,000 520,000
FUNDING SOURCES
230-Gas Tax - RMRA/SB1 108,000 108,000
240-Measure T 412,000 412,000
FUNDING TOTALS 520,000 520,000
PROJECT PURPOSE & DESCRIPTION:   Pavement overlay of Silverado Trail within City Limits EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
19 Agenda Item #12.1.

Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue Category:

Project Main Street/Highway 29
Streets
Project No: R21-02
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
240-Measure T 0
741-Streets Capital Improvement - Grant TDA
III 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   This project will upgrade curb ramps as well as improvement crosswalk markings and signage at Pratt and Elmhurst intersections.

NOTES:   FY 23 - Per PW - project delayed, increase construction to $200,000 with 10% contingency.  Construction in FY 23
FY24 - project should be completed by Aug 23; no new $$ requested.

EXPENDITURE ACCOUNTS:        Fund: 741    Dept: 5014
20 Agenda Item #12.1.

Pope Street Crosswalk Improvements at College Avenue
Category:

Project Pope Street at College Avenue
Streets
Project No: R21-04
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
230-Gas Tax  0
741-Streets Capital Improvement - NVTA 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   Installation of a rectangular rapid flashing beacon system (or equivalent) located on Pope Street at College Avenue, four ADA compliant curb ramps, and continental crosswalk markings on Pope Street and College Avenue.

Installation of the rapid flashing beacon (or equivalent) will provide greater visibility of pedestrians within the crosswalks as vehicles approach.  Upgrading curb ramps will improve pedestrian mobility by upgrading curb ramps when crossing Pope Street or College Avenue.

NOTES:   The City received a grant of $94,000 from NVTA with a 20% match requirement.

FY24 - project should be completed by Aug 23; no new $$ requested.

EXPENDITURE ACCOUNTS:    Fund:  741     Dept:   5014
21 Agenda Item #12.1.

Pavement Restoration FY22 Design/FY 23 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R22-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3150 - Construction Management 60,000 60,000
3160 - Construction Contract 400,000 400,000
3170 - Contingency 40,000 40,000
EXPENDITURE TOTALS 500,000 500,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 60,000 60,000
240-Measure T 440,000 440,000
741-Streets Capital Improvement - Measure T
Loan 0
FUNDING TOTALS 500,000 500,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 22
Construction FY 23
EXPENDITURE ACCOUNTS:     Fund: 741    Dept: 5014
22 Agenda Item #12.1.

Signalization Dowdell Lane and Hwy 29
Category:

Project Dowdell Lane and Hwy 29
Streets
Project No: R23-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 46,600 46,600
741-Streets Capital Improvement 153,400 153,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION:   Manage movement of traffic for the Long Meadow Ranch Project at 1000 Mills Lane, Condition of approval No. 66
NOTES:   Farmstead will cost share 23.3% of total project costs

FY 23 Design only.

FY24 - design budget moved from FY23 to FY24
EXPENDITURE ACCOUNTS:        Fund: 741    Dept: 5014
23 Agenda Item #12.1.

"HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak Category:

Project Hwy 29 at Charter Oak
Streets
Project No: R23-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 57,600 57,600
741-Streets Capital Improvement 142,400 142,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION:   Mitigate pedestrian hazards for the Long Meadow Ranch Project at 738 Main Street.

NOTES:   Resolution #2020-101, Item #48

LMR Cost Share 28.8%

FY 23 - Design Only
FY24 - moved budget from FY23 to FY24
EXPENDITURE ACCOUNTS:      Fund: 741    Dept: 5014
24 Agenda Item #12.1.

Pavement Restoration FY23 Design/FY 24 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R23-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 20,000 20,000
3150 - Construction Management 140,000 140,000
3160 - Construction Contract 1,700,000 1,700,000
3170 - Contingency 140,000 140,000
EXPENDITURE TOTALS 2,000,000 2,000,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 0
240-Measure T 1,500,000 1,500,000
741-Streets Capital Improvement 500,000 500,000
FUNDING TOTALS 2,000,000 2,000,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 23
Construction FY 24
NOTES:   FY24 - added $300k; added Grayson to scope; additional $500k added from Fund 741 per Council action at mid-year
EXPENDITURE ACCOUNTS:     Fund: 741     Dept: 5014
25 Agenda Item #12.1.

Streets Master Plan
Category:

Project Citywide
Streets
Project No: R24-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 200,000 200,000
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION:   Develop Streets Master Plan NOTES:   FY24 -  not only incorporates a number of previously developed documents (e.g. General Plan Circulation Element, Active Transportation/Safe Routes to School Plan, Walking Audit, Parking Study, etc.) but includes updated speed survey; policy direction on traffic calming including  Complete Streets options; and development of growth-related Capital Improvement Program as a precursor for Development Impact Fee update.

EXPENDITURE ACCOUNTS:
26 Agenda Item #12.1.

Oak Avenue Rehabilitation
Category:

Project Oak Avenue - Madrona to Mitchell
Streets
Project No: R24-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 170,000 170,000
EXPENDITURE TOTALS 170,000 170,000
FUNDING SOURCES
240-Measure T 140,000 140,000
420-Go Bonds 20,000 20,000
773-Wastewater Capital Improvement 10,000 10,000
FUNDING TOTALS 170,000 170,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate underground utilities, pavement, curb/gutter/sidewalk including collaboration with various stakeholders including School District, NVTA/Vine Trail, etc.

NOTES:   FY24 - resurrect 2008 project; scope includes completing design for project and starting the permitting process to outfall to Sulphur Creek; portion of storm drain rehab funded through CIP No. D24-01; portion of sanitary sewer rehab funded thru CIP No. S24-02 EXPENDITURE ACCOUNTS:
27 Agenda Item #12.1.

Pavement Restoration FY24 Design/FY 25 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R24-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 132,300 132,300
3150 - Construction Management 132,300 132,300
3160 - Construction Contract 882,000 882,000
3170 - Contingency 88,200 88,200
EXPENDITURE TOTALS 132,300 1,102,500 1,234,800
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 0
240-Measure T 132,300 1,102,500 1,234,800
741-Streets Capital Improvement 0
FUNDING TOTALS 132,300 1,102,500 1,234,800
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 24
Construction FY 25
NOTES:   FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

EXPENDITURE ACCOUNTS:    Fund: 741    Dept: 5014
28 Agenda Item #12.1.

Pavement Restoration FY 25 Design/FY 26 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R25-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 130,000 130,000
3150 - Construction Management 130,000 130,000
3160 - Construction Contract 947,000 947,000
3170 - Contingency 90,000 90,000
EXPENDITURE TOTALS 130,000 1,167,000 1,297,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 0
240-Measure T 130,000 1,167,000 1,297,000
741-Streets Capital Improvement 0
FUNDING TOTALS 130,000 1,167,000 1,297,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 25
Construction FY 26
NOTES:   FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

EXPENDITURE ACCOUNTS:    Fund: 741    Dept: 5014
29 Agenda Item #12.1.

Pavement Restoration FY 26 Design/FY 27 Construction
Category:

Project St. Helena, CA 84574
Streets
Project No: R26-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 137,000 137,000
3150 - Construction Management 137,000 137,000
3160 - Construction Contract 962,000 962,000
3170 - Contingency 137,000 137,000
EXPENDITURE TOTALS 137,000 1,236,000 1,373,000
FUNDING SOURCES
240-Measure T 137,000 1,236,000 1,373,000
FUNDING TOTALS 137,000 1,236,000 1,373,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 26

Construction FY 27
NOTES:   FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

EXPENDITURE ACCOUNTS:       Fund: 741    Dept: 5014
30 Agenda Item #12.1.

Pavement Restoration FY 27 Design/FY 28 Construction
Category:

Project Select Streets
Streets
Project No: R27-79
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 130,000 130,000
3150 - Construction Management 80,000 80,000
3160 - Construction Contract 1,162,600 1,162,600
3170 - Contingency 80,000 80,000
EXPENDITURE TOTALS 130,000 1,322,600 1,452,600
FUNDING SOURCES
240-Measure T 130,000 1,322,600 1,452,600
FUNDING TOTALS 130,000 1,322,600 1,452,600
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 27

Construction FY 28
NOTES:   FY24 - streets may change but funding projection remains.

EXPENDITURE ACCOUNTS:      Fund: 741    Dept: 5014
31 Agenda Item #12.1.

PROJECT TITLE
W-101 Tank 2 Rehabilitation 940,000 940,000
W-108 Lower Reservoir Rehab 50,000 50,000
W-109 Bell Canyon Intake Tower
Replacement
329,323 2,963,904 3,293,227
W-35 Bell Canyon Reservoir
Improvements
100,000 100,000
W-80 Dwyer Road Booster (Pump
Station)
900,000 900,000
W-85 Bell House Valve Replacement  470,000 470,000
W-86 Spring Mountain Pressure Zone
Improvements (Holmes Tank
Upgrade)
304,494 1,370,221 1,370,220 3,044,935
W18-111 WTP Condition Assessment 200,000 200,000
W18-113 Water System SCADA
Improvements
160,000 320,000 320,000 800,000
W18-118 Replace Mains <6" in Diameter 720,000 720,000
W18-
120
Bell Canyon Phreatic Surface
Monitoring & Assessment
100,000 100,000
W21-01 Kearney and Andrea Water Main
Replacement
875,705 875,705
W24-01 Water Distribution Fire Flow
Improvements
312,000 156,000 468,000
W24-02 Napa Intertie Pump Station
(Rutherford) Replacement
400,000 1,900,000 200,000 100,000 500,000 3,100,000
W24-03 ArcGIS Infrastructure
Development
35,000 15,000 50,000
W24-04 Retrofit/Deploy SMART water
meters
200,000 394,000 588,000 788,000 1,970,000
W24-05 PFAS Sampling Project 25,000 25,000
W24-06 Risk and Resilience Assessment
Report Implementation
75,000 75,000 150,000
W24-07 Cyber-Security Implementation 25,000 25,000 50,000 W24-08 Safe Yield Policy & Water
Neutrality Policy Update
150,000 150,000
W25-01 Napa Intertie Pipeline
Replacement
1,143,000 2,286,000 2,286,000 5,715,000
W25-02 Water Treatment Plant
Transmission Main Replacement
1,590,800 3,181,600 3,181,600 7,954,000
W26-02 Asset Management &
Computerized Maintenance &
Management System
Development/Implementation
65,000 50,000 115,000
3,767,028 9,166,704 6,945,094 9,491,821 1,870,220 31,240,867 PROJECT FUNDING SOURCES
420 Go Bonds 412,000 1,396,000 1,808,000
763 Water Capital Improvement  1,750,000 2,369,000 1,477,494 2,628,221 1,370,220 9,594,935 763 Water Capital Improvement -
Grant/Interagency Fund
400,000 1,100,000 1,500,000
763 Water Capital Improvement -
Debt
1,205,028 5,697,704 5,467,600 5,467,600 500,000 18,337,932 3,767,028 9,166,704 6,945,094 9,491,821 1,870,220 31,240,867 FY2023-24 to FY2027-28
Category Summary Report
3 - Water
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23
32 Agenda Item #12.1.

Tank 2 Rehabilitation
Category:

Project APN 022-420-019
Water
Project No: W-101
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 94,000 94,000
3150 - Construction Management 94,000 94,000
3160 - Construction Contract 658,000 658,000
3170 - Contingency 94,000 94,000
EXPENDITURE TOTALS 940,000 940,000
FUNDING SOURCES
763-Water Capital Improvement  940,000 940,000
FUNDING TOTALS 940,000 940,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate Tank 2 at Lower Reservoir.  Rehabilitation includes sandblasting, coating of interior, and sanitization of tank.

NOTES:   FY24 - included in proposed Rate Study w/ proposed schedule for project delivery.

EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
33 Agenda Item #12.1.

Lower Reservoir Rehab
Category:

Project APN 009-131-013
Water
Project No: W-108
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3150 - Construction Management 5,000 5,000
3160 - Construction Contract 45,000 45,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
420-Go Bonds 50,000 50,000
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 0
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION:   Rehab Lower York Creek Dam as required by the Division of Dam Safety. Repair 12" diameter gate in the outlet tower, repair 24" diameter spillway gate, geotechnical investigation and stability analysis, seismic stability analysis of intake tower and survey and rehab 12 " diameter low level outlet pipe.

NOTES:   Resolution 2019-149 - Amendment #1 with Mead and Hunt for $27,000

FY24 - included in GO Bond for $620k total
- W-85 Bell House Valve Replacement ($470k) - Tranche 2 (FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring ($100k) - Tranche 1 (FY24) - W-108 Lower Reservoir Rehab ($50k) - Tranche 2 (FY27) EXPENDITURE ACCOUNTS:
34 Agenda Item #12.1.

Bell Canyon Intake Tower Replacement
Category:

Project Bell Canyon Reservoir (APN 021-420-
019)
Water
Project No: W-109
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 126,323 126,323
3120 - Environmental/Planning 200,000 200,000
3140 - Legal Services 3,000 3,000
3150 - Construction Management 213,904 213,904
3160 - Construction Contract 2,500,000 2,500,000
3170 - Contingency 250,000 250,000
EXPENDITURE TOTALS 329,323 2,963,904 3,293,227
FUNDING SOURCES
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 329,323 2,963,904 3,293,227 764-Water Impact Fees 0
FUNDING TOTALS 329,323 2,963,904 3,293,227
PROJECT PURPOSE & DESCRIPTION:   Immediate repairs slated are required to be in compliance. Non compliance constitutes a violation of the City’s Division of Dam Safety permitted use of Bell Canyon is grounds for enforcement action, for permit termination, revocation and reissuance, or modification; or denial of a permit renewal application by the State of California Department of Water Resources Division of Dam Safety.

NOTES:   PW - marked project at a Priority
Anticipated will take out debt for project, will include in Utility Rate Study FY24 - included in proposed Rate Study w/ proposed schedule for project delivery EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
35 Agenda Item #12.1.

Bell Canyon Reservoir Improvements
Category:

Project 410 Crystal Springs Rd. (APN 021-420-
019)
Water
Project No: W-35
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 100,000 100,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
763-Water Capital Improvement  100,000 100,000
763-Water Capital Improvement - Debt 0
764-Water Impact Fees 0
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION:   Dredging of Bell Canyon Reservoir will return the storage capacity to design limits.

NOTES:   FY24 - perform bathymetric survey and analyze volume of accumulated sediment EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
36 Agenda Item #12.1.

Dwyer Road Booster (Pump Station)
Category:

Project Between St. Helena, Napa, and
Calistoga: Dwyer Rd.

Water
Project No: W-80
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 900,000 900,000
EXPENDITURE TOTALS 900,000 900,000
FUNDING SOURCES
763-Water Capital Improvement  900,000 900,000
763-Water Capital Improvement - Debt 0
763-Water Capital Improvement -
Grant/Interagency Fund 0
764-Water Impact Fees 0
FUNDING TOTALS 900,000 900,000
PROJECT PURPOSE & DESCRIPTION:   This is a shared facility between St. Helena, Napa, and Calistoga for moving water up valley. The project will improve system reliability and increase pressure in the southern end of the system.

The City of Napa will conduct the work on this project with a 10% cost share by the City of St. Helena.  Total project cost is estimated at $6,000,000.

NOTES:   - City of Napa Agreement C2009 119 dated 9/22/09 - City of St. Helena Resolution 2009- 109.  Agreement to fund preliminary analysis and design of the Dwyer Pump Station.  Costs split 33.3% each between Napa, St. Helena, and Calistoga.
- City of Napa Agreement C2011 215 dated 10/4/11 - Agreement for design.  Napa is the administrator of the initial scope of services and St. Helena and Calistoga agree to support this effort and reimburse Napa according to the cost share allocation included in this Agreement. Total obligation shall not exceed $270,000 ($90,000 each) unless modified in writing.  Costs for design is split into thirds - 33.3% each. - City of St. Helena Resolution 2014-23 - Authorizing the City of Napa to file a grant/loan application on behalf of Napa, St. Helena, and Calistoga for the reconstruction of the Dwyer Pump Station. - A cost share agreement for the construction is not in place.  5/18/22 PW states the estimated cost is $7,000,000 with a 10% cost share by the City of St. Helena.  Additionally, Napa has applied for a grant which, if awarded, would lower the St. Helena contribution.
- FY24 - contribution estimated at $900k; budgeted for FY25 EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
37 Agenda Item #12.1.

Bell House Valve Replacement
Category:

Project APN 021-420-019
Water
Project No: W-85
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 20,000 20,000
3150 - Construction Management 10,000 10,000
3160 - Construction Contract 400,000 400,000
3170 - Contingency 40,000 40,000
EXPENDITURE TOTALS 470,000 470,000
FUNDING SOURCES
420-Go Bonds 470,000 470,000
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 0
764-Water Impact Fees 0
FUNDING TOTALS 470,000 470,000
PROJECT PURPOSE & DESCRIPTION:   Required by the Division of Safety of Dams (DSOD), replacement is necessary for emergency operation. In the event of an emergency and by order of DSOD that we release water from the reservoir, there is significant risk that the City would not be able to close the valve and stop the water, resulting in draining all of Bell Canyon.

NOTES:   Project to be bid at same time as intake tower.  Estimated bid FY 22 with Construction in FY 22 5/17/22 - PW Update - priority project
*$49,029.88 is shown in Project Management; however, those costs were incurred prior to FY 13 and are shown as recorded labor in Springbrook.  The previous costs are not included in the new budget.

FY24 - included in GO Bond for $620k total
- W-85 Bell House Valve Replacement ($470k) - Tranche 2 (FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring ($100k) - Tranche 1 (FY24) - W-108 Lower Reservoir Rehab ($50k) - Tranche 2 (FY27) EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
38 Agenda Item #12.1.

Spring Mountain Pressure Zone Improvements (Holmes Tank Upgrade) Category:

Project APN 009-131-029 & 019
Water
Project No: W-86
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 304,494 304,494
3150 - Construction Management 160,221 160,220 320,441
3160 - Construction Contract 1,100,000 1,100,000 2,200,000 3170 - Contingency 110,000 110,000 220,000
EXPENDITURE TOTALS 304,494 1,370,221 1,370,220 3,044,935 FUNDING SOURCES
763-Water Capital Improvement  304,494 1,370,221 1,370,220 3,044,935 763-Water Capital Improvement - Debt 0
763-Water Capital Improvement HMGP Funds 0
764-Water Impact Fees 0
FUNDING TOTALS 304,494 1,370,221 1,370,220 3,044,935
PROJECT PURPOSE & DESCRIPTION:   Upgrade and integrate Holmes and Elmhurst water delivery systems.

NOTES:   Funding not available.  City submitted a MMGP application; however, it was withdrawn due to the project not being eligible.

FY24 - included in proposed Rate Study w/ proposed schedule for project delivery.

EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
39 Agenda Item #12.1.

WTP Condition Assessment
Category:

Project Louis Stralla Water Treatment Plant
(APN 021-420-019)
Water
Project No: W18-111
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
763-Water Capital Improvement  200,000 200,000
763-Water Capital Improvement - Debt 0
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION:   This is an assessment to develop short and long term needs of the Louis Stralla Water Treatment Plant.

NOTES:   FY24 - included in proposed Rate Study w/ proposed schedule for project delivery EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
40 Agenda Item #12.1.

Water System SCADA Improvements
Category:

Project Citywide
Water
Project No: W18-113
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 160,000 160,000
3150 - Construction Management 20,000 20,000 40,000
3160 - Construction Contract 300,000 300,000 600,000
EXPENDITURE TOTALS 160,000 320,000 320,000 800,000
FUNDING SOURCES
763-Water Capital Improvement  160,000 320,000 320,000 800,000 763-Water Capital Improvement - Debt 0
FUNDING TOTALS 160,000 320,000 320,000 800,000
PROJECT PURPOSE & DESCRIPTION:   This project will apply power and instrumentation upgrades to integrate the City's water pump stations into Supervisory Control and Data Acquisition System (SCADA).

SCADA is utilized to monitor and control a plant and/or equipment.

NOTES:   FY23 - Name updated from SCADA Improvements - Rutherford & Holmes to Water System SCADA Improvements
FY24 - included in proposed Rate Study w/ proposed schedule for project delivery EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
41 Agenda Item #12.1.

Replace Mains <6" in Diameter
Category:

Project Various locations in St. Helena
Water
Project No: W18-118
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 60,000 60,000
3150 - Construction Management 55,000 55,000
3160 - Construction Contract 550,000 550,000
3170 - Contingency 55,000 55,000
EXPENDITURE TOTALS 720,000 720,000
FUNDING SOURCES
420-Go Bonds 720,000 720,000
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 0
FUNDING TOTALS 720,000 720,000
PROJECT PURPOSE & DESCRIPTION:   This annual project will begin the replacement of City water mains. It is anticipated that there will be one project per year based on the completed Integrated Master Utility Plan.

NOTES:   FY24 - included in proposed Rate Study w/ proposed schedule for project delivery; Years 1 - 5 replacement per Integrated Utility Management Plan; GO Bond Tranche 2 (FY27) & Tranche 3 (FY30) @ $720k/tranche
EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
42 Agenda Item #12.1.

Bell Canyon Phreatic Surface Monitoring & Assessment
Category:

Project APN 021-420-019
Water
Project No: W18-120
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 15,000 15,000
3160 - Construction Contract 85,000 85,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
420-Go Bonds 100,000 100,000
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 0
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION:   The Bell Canyon Phreatic Surface Monitoring and Assessment is a new requirement of the Division of Dam Safety as a direct result of the 2017 Oroville Dam incident.

NOTES:   FY24 - included in GO Bond for $620k total
- W-85 Bell House Valve Replacement ($470k) - Tranche 2 (FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring ($100k) - Tranche 1 (FY24) - W-108 Lower Reservoir Rehab ($50k) - Tranche 2 (FY27) EXPENDITURE ACCOUNTS:

43 Agenda Item #12.1.

Kearney and Andrea Water Main Replacement
Category:

Project Kearney and Andrea
Water
Project No: W21-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 30,000 30,000
3150 - Construction Management 59,205 59,205
3160 - Construction Contract 715,000 715,000
3170 - Contingency 71,500 71,500
EXPENDITURE TOTALS 875,705 875,705
FUNDING SOURCES
763-Water Capital Improvement  0
763-Water Capital Improvement - Debt 875,705 875,705
FUNDING TOTALS 875,705 875,705
PROJECT PURPOSE & DESCRIPTION:   The 4" water main on Kearney between Hillview Place and Adams Street needs to be replaced as well as the main on Andrea from Kearney to Oak Avenue.

NOTES:   This project has been on hold since February 2021.  Final Plan was completed.  Green Valley Engineering contract includes construction management, design, and specifications.  STH Contract: FY2021- 013.  The project consulting budget appears to have been exhausted and this is the reason that project design was halted.

FY 23 - per PW, push project construction to FY24.  PW has requested a construction estimate from Green Valley.  The construction estimate in the project has been rolled over from the previous estimate, with an approximate 10% increase to construction.

FY24 - included in rate study to be delivered in FY24.

EXPENDITURE ACCOUNTS:

Fund: 763    Dept: 5030
44 Agenda Item #12.1.

Water Distribution Fire Flow Improvements
Category:

Project Citywide
Water
Project No: W24-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 5,000 2,000 7,000
3150 - Construction Management 15,000 5,000 20,000
3160 - Construction Contract 262,000 141,000 403,000
3170 - Contingency 30,000 8,000 38,000
EXPENDITURE TOTALS 312,000 156,000 468,000
FUNDING SOURCES
420-Go Bonds 312,000 156,000 468,000
FUNDING TOTALS 312,000 156,000 468,000
PROJECT PURPOSE & DESCRIPTION:   Replace smaller diameter (6" or less) pipelines with larger diameter pipes; in total, 4,900 linear feet (0.9 miles) of fire flow improvements are recommended per 2021 Integrated Utility Master Plan.

NOTES:   FY24 - $1.5M included in GO Bond funding (totals below from IUMP have $572,000 unaccounted of $1.5M)
Tranche 1 (FY23/24): PWFF-3 Vintage Ave Loop ($20k), PWFF-6 Crane ($142k), PWFF-8 Pine St ($65k), PWFF-9 Fulton ($85k); in-house design
Tranche 2 (FY26/27): PWFF-4 El Bonita ($50k), PWFF-5 Charter Oak ($76k), PWFF-10 6" Hydrant laterals ($15k), PWFF-11 4" Hydrant laterals ($15k)
Tranche 3 (FY29/30): PWFF-1 Zinfandel ($144k), PWFF-2 Inglewood Ave ($55k), PWFF-7 Spring St ($261k) EXPENDITURE ACCOUNTS:   Fund: 763    Dept: 5030
45 Agenda Item #12.1.

Napa Intertie Pump Station (Rutherford) Replacement
Category:

Project Rutherford Pump Station, 1851 St
Helena Hwy.

Water
Project No: W24-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 400,000 1,600,000 2,000,000
3150 - Construction Management 300,000 200,000 100,000 100,000 700,000 3160 - Construction Contract 360,000 360,000
3170 - Contingency 40,000 40,000
EXPENDITURE TOTALS 400,000 1,900,000 200,000 100,000 500,000 3,100,000 FUNDING SOURCES
763-Water Capital Improvement  800,000 200,000 100,000 1,100,000 763-Water Capital Improvement - Debt 500,000 500,000
763-Water Capital Improvement -
Grant/Interagency Fund 400,000 1,100,000 1,500,000
FUNDING TOTALS 400,000 1,900,000 200,000 100,000 500,000 3,100,000 PROJECT PURPOSE & DESCRIPTION:   Replace current pump station "temporary structure" with permanent facility.

NOTES:   FY24 - design/construction of permanent pump station for this critical water supply facility. - FY29 budget: CM $300k, Constr $8,740k, Contig $960k = $13.1M total project. - awarded $1.5M DWR Grant via Sen Dodd
EXPENDITURE ACCOUNTS:
46 Agenda Item #12.1.

ArcGIS Infrastructure Development
Category:

Project Citywide
Water
Project No: W24-03
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 35,000 15,000 50,000
EXPENDITURE TOTALS 35,000 15,000 50,000
FUNDING SOURCES
763-Water Capital Improvement  35,000 15,000 50,000
FUNDING TOTALS 35,000 15,000 50,000
PROJECT PURPOSE & DESCRIPTION:   ArcGIS Purchase & Setup and data acquisition NOTES:   FY24 - included in Integrated Utility Master Plan, Chapter 7 & Appendix C recommendations; split w/ Sewer's S24-03
EXPENDITURE ACCOUNTS:
47 Agenda Item #12.1.

Retrofit/Deploy SMART water meters
Category:

Project Citywide
Water
Project No: W24-04
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 60,000 90,000 150,000
3150 - Construction Management 30,000 30,000 60,000 30,000 150,000 3160 - Construction Contract 100,000 250,000 475,000 675,000 1,500,000 3170 - Contingency 10,000 24,000 53,000 83,000 170,000
EXPENDITURE TOTALS 200,000 394,000 588,000 788,000 1,970,000 FUNDING SOURCES
763-Water Capital Improvement  200,000 394,000 588,000 788,000 1,970,000 FUNDING TOTALS 200,000 394,000 588,000 788,000 1,970,000 PROJECT PURPOSE & DESCRIPTION:   Update all water meters to all customers to SMART meter technology.

NOTES:   FY24 - updates all meters with current SMART meter technology so City can insure efficient meter operation AND customers can monitor usage in real-time.

EXPENDITURE ACCOUNTS:
48 Agenda Item #12.1.

PFAS Sampling Project
Category:

Project Citywide
Water
Project No: W24-05
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3160 - Construction Contract 25,000 25,000
EXPENDITURE TOTALS 25,000 25,000
FUNDING SOURCES
763-Water Capital Improvement  25,000 25,000
FUNDING TOTALS 25,000 25,000
PROJECT PURPOSE & DESCRIPTION:   Monitor drinking water for PFAS chemicals (i.e. Teflon® and similar chemicals) and report findings to the State of California.

NOTES:   FY24 - as part of the Unregulated Contaminants Monitoring Rule (UCMR 5), the City was notified by the EPA to participate in PFAS monitoring over a 12-month period between 2023 and 2025.  Sampling has begun.  Uncertain if additional costs might be incurred.

EXPENDITURE ACCOUNTS:
49 Agenda Item #12.1.

Risk and Resilience Assessment Report Implementation
Category:

Project Citywide
Water
Project No: W24-06
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 15,000 15,000
3160 - Construction Contract 60,000 75,000 135,000
EXPENDITURE TOTALS 75,000 75,000 150,000
FUNDING SOURCES
763-Water Capital Improvement  75,000 75,000 150,000
FUNDING TOTALS 75,000 75,000 150,000
PROJECT PURPOSE & DESCRIPTION:   Implement recommendations from 2022 Report NOTES:   FY24 - The Risk and Resilience Assessment Report for the Water Utility was completed in January 2022 and provides a number of recommendations for reducing risk and enhancing resiliency.  This project provides a preliminary budget to investigate details of recommendations and develop projects/CIP to address.

EXPENDITURE ACCOUNTS:
50 Agenda Item #12.1.

Cyber-Security Implementation
Category:

Project Citywide
Water
Project No: W24-07
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 10,000 10,000
3160 - Construction Contract 15,000 25,000 40,000
EXPENDITURE TOTALS 25,000 25,000 50,000
FUNDING SOURCES
763-Water Capital Improvement  25,000 25,000 50,000
FUNDING TOTALS 25,000 25,000 50,000
PROJECT PURPOSE & DESCRIPTION:   Implement recommendations from 2022 Risk and Resilience Assessment Report for the Water Utility
NOTES:   FY24 - The Risk and Resilience Assessment Report for the Water Utility was completed in January 2022.  Appendix A, Cyber Security Report provides a number of recommendations for reducing susceptibility to a cyber attack.  This project provides a preliminary budget to investigate details of recommendations and develop projects/CIP to address.

EXPENDITURE ACCOUNTS:
51 Agenda Item #12.1.

Safe Yield Policy & Water Neutrality Policy Update
Category:

Project Citywide
Water
Project No: W24-08
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 150,000 150,000
EXPENDITURE TOTALS 150,000 150,000
FUNDING SOURCES
763-Water Capital Improvement  150,000 150,000
FUNDING TOTALS 150,000 150,000
PROJECT PURPOSE & DESCRIPTION:   Review Safe Yield analysis and Water Neutrality Policy and update according to current climate projections and development standards NOTES:   FY24 - The Safe Yield analysis was completed over 10 years ago.  The policy/process for declaration of various stages of water emergencies needs to be updated to reflect current climate projections, proposed rates and supply sustainability.  The Water Neutrality Policy was most recently updated in 2016.  The update is required to address current development trends and to provide a more practical application to address a neutral impact to the City's water supply.

EXPENDITURE ACCOUNTS:
52 Agenda Item #12.1.

Napa Intertie Pipeline Replacement
Category:

Project Citywide
Water
Project No: W25-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 435,000 435,000
3150 - Construction Management 440,000 440,000
3160 - Construction Contract 250,000 2,000,000 2,000,000 4,250,000 3170 - Contingency 18,000 286,000 286,000 590,000
EXPENDITURE TOTALS 1,143,000 2,286,000 2,286,000 5,715,000 FUNDING SOURCES
763-Water Capital Improvement - Debt 1,143,000 2,286,000 2,286,000 5,715,000 FUNDING TOTALS 1,143,000 2,286,000 2,286,000 5,715,000
PROJECT PURPOSE & DESCRIPTION:   Replace 19,700 lineal feet of 12-inch pipeline per 2021 Integrated Utility Master Plan.

NOTES:   FY24 - Per Integrated Utility Master Plan, Appendix A, Project PWTM-1, replace the 12-inch pipeline from the Rutherford Pump Station to the connection at the intersection of SR29/Dowdell Ln.

EXPENDITURE ACCOUNTS:
53 Agenda Item #12.1.

Water Treatment Plant Transmission Main Replacement
Category:

Project Citywide
Water
Project No: W25-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 600,000 600,000
3150 - Construction Management 600,000 600,000
3160 - Construction Contract 300,000 2,877,000 2,877,000 6,054,000 3170 - Contingency 90,800 304,600 304,600 700,000
EXPENDITURE TOTALS 1,590,800 3,181,600 3,181,600 7,954,000 FUNDING SOURCES
763-Water Capital Improvement - Debt 1,590,800 3,181,600 3,181,600 7,954,000 FUNDING TOTALS 1,590,800 3,181,600 3,181,600 7,954,000
PROJECT PURPOSE & DESCRIPTION:   Replace 16,300 lineal feet of 14-inch, 18-inch & 24-inch pipeline per 2021 Integrated Utility Master Plan.

NOTES:   FY24 - Per Integrated Utility Master Plan, Appendix B, Project PWTM-2, replace the pipeline from the inline booster station downstream from Tank 1 to tee near 589 Pratt Avenue.

EXPENDITURE ACCOUNTS:
54 Agenda Item #12.1.

Asset Management & Computerized Maintenance & Management System Development/Implementation Category:

Project Citywide
Water
Project No: W26-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 65,000 50,000 115,000
EXPENDITURE TOTALS 65,000 50,000 115,000
FUNDING SOURCES
763-Water Capital Improvement  65,000 50,000 115,000
FUNDING TOTALS 65,000 50,000 115,000
PROJECT PURPOSE & DESCRIPTION:   Asset Management Software Assessment & Optimization planning, Asset Management Program Development, CMMS Purchase & Setup NOTES:   FY24 - included in Integrated Utility Master Plan, Chapter 7 & Appendix C recommendations; split w/ Sewer's S26-02
EXPENDITURE ACCOUNTS:
55 Agenda Item #12.1.

PROJECT TITLE
S-52 WWTP Phase 1 Upgrades 1,340,200 1,340,200
S18-70 Replace 1% of Sewer Mains
Annually
620,000 620,000 1,240,000
S18-71 Crinella Pump Station Upgrades  1,140,000 1,140,000 S18-74 Update GIS Maps of Sewer
System
S18-78 Recycled Water Feasibility Study
S21-01 WWTP Recycled Pipeline and
Pump Station
1,719,000 1,719,000
S23-01 Recycled Water - Crane Park
Irrigation Infrastructure
50,000 50,000
S23-02 Emergency Back-Up Power -
WWTP
1,600,863 1,600,863
S24-01 Closed-Circuit Television (CCTV)
Inspection Program, Phase I
222,000 222,000
S24-02 High Priority Pipeline
Replacement
255,600 255,600 255,600 255,600 255,600 1,278,000
S24-03 ArcGIS Infrastructure
Development
35,000 15,000 50,000
S24-04 Recycled Water System Master
Plan Update
500,000 500,000
S24-05 Del Campo Court Gravity Main
Improvements
608,000 608,000
S25-01 Flow Monitoring Program 60,000 60,000
S26-01 Model Update and System
Analysis
50,000 50,000
S26-02 Asset Management &
Computerized Maintenance &
Management System
Development/Implementation
65,000 50,000 115,000
S27-01 WWTP Pond Cleaning,
Decommissioning, and
Repurpose
500,000 500,000 1,000,000
7,470,663 330,600 370,600 1,425,600 1,375,600 10,973,063 PROJECT FUNDING SOURCES
420 Go Bonds 3,689,000 620,000 620,000 4,929,000
763 Water Capital Improvement  250,000 250,000
773 Wastewater Capital Improvement
- HMGP Funds
1,181,730 1,181,730
773 Wastewater Capital Improvement 1,009,733 330,600 370,600 805,600 755,600 3,272,133 773 Wastewater Capital Improvement
- Debt
1,340,200 1,340,200
7,470,663 330,600 370,600 1,425,600 1,375,600 10,973,063 FY2023-24 to FY2027-28
Category Summary Report
4 - Wastewater
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23
56 Agenda Item #12.1.

WWTP Phase 1 Upgrades
Category:

Project 1 Chaix Ln
Wastewater
Project No: S-52
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3150 - Construction Management 134,000 134,000
3160 - Construction Contract 1,206,200 1,206,200
EXPENDITURE TOTALS 1,340,200 1,340,200
FUNDING SOURCES
571-Wastewater Cash Operations Fund
Balance 0
740-Traffic Impact Fees Fund Loan 0
773-Wastewater Capital Improvement 0
773-Wastewater Capital Improvement - Debt 1,340,200 1,340,200 774-Wastewater Impact Fees 0
FUNDING TOTALS 1,340,200 1,340,200
PROJECT PURPOSE & DESCRIPTION:   Per the State Cease and Desist Order, upgrade the plant to meet compliance requirements by 2021. In addition, to compliance requirements, levee repairs and sludge removal will be incorporated into construction of this project.

Merged into S-52: S-53, S-62, S-66, S18-79.

NOTES:   Resolution 2019-40 - PSA with HydroScience for $440,000 for Owner`s Representative of the WWTRP project
Resolution 2020-28 - Amendment #1 with HydroScience for $255,380 for a not-to-exceed amount of $695,380 Additional costs for Legal Services includes Private Placement Debt Issuance FY24 - includes projected balance for project completion in late'23/early'24.

EXPENDITURE ACCOUNTS:

Fund: 773    Dept: 5059
57 Agenda Item #12.1.

Replace 1% of Sewer Mains Annually
Category:

Project Various
Wastewater
Project No: S18-70
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 50,000 50,000 100,000
3150 - Construction Management 50,000 50,000 100,000
3160 - Construction Contract 470,000 470,000 940,000
3170 - Contingency 50,000 50,000 100,000
EXPENDITURE TOTALS 620,000 620,000 1,240,000
FUNDING SOURCES
420-Go Bonds 620,000 620,000 1,240,000
773-Wastewater Capital Improvement 0
773-Wastewater Capital Improvement - Debt 0
774-Wastewater Impact Fees 0
FUNDING TOTALS 620,000 620,000 1,240,000
PROJECT PURPOSE & DESCRIPTION:   This annual project will begin the replacement of City sewer mains.  It is anticipated there will be one project per year.

NOTES:   FY24 - included in GO Bond Tranche 3 = $1.240M beginning in FY27 Excludes "High Priority Areas" within proximity to bodies of water.

EXPENDITURE ACCOUNTS:

Fund: 773    Dept: 5059
58 Agenda Item #12.1.

Crinella Pump Station Upgrades
Category:

Project Crinella Neighborhood
Wastewater
Project No: S18-71
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 90,000 90,000
3150 - Construction Management 60,000 60,000
3160 - Construction Contract 900,000 900,000
3170 - Contingency 90,000 90,000
EXPENDITURE TOTALS 1,140,000 1,140,000
FUNDING SOURCES
420-Go Bonds 1,140,000 1,140,000
773-Wastewater Capital Improvement 0
773-Wastewater Capital Improvement - Debt 0
774-Wastewater Impact Fees 0
999-Unidentified 0
FUNDING TOTALS 1,140,000 1,140,000
PROJECT PURPOSE & DESCRIPTION:   The Crinella Pump Station is located within the Crinella residential neighborhood. It pumps raw wastewater out of Crinella to a gravity sewer main on Railroad Avenue which then goes to the City’s wastewater treatment plant. This project will update the structure and pumping systems. It will also include construction of a filter system to control odors.

Construction deferred until FY 22
NOTES:   FY24 - included in GO Bond scope; Upgrade the structure and pumping systems as well as including an air filtration system to control odors; Reimburse for Design and Construction; total budget per GO Bond; breakdown not validated.

EXPENDITURE ACCOUNTS:

Fund: 773    Dept: 5059
59 Agenda Item #12.1.

Update GIS Maps of Sewer System
Category:

Project Citywide
Wastewater
Project No: S18-74
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
773-Wastewater Capital Improvement 0
773-Wastewater Capital Improvement - Debt 0
774-Wastewater Impact Fees 0
999-Unidentified 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   This project will update the current GIS Maps of the City sewer system.

NOTES:

EXPENDITURE ACCOUNTS:

Fund: 773    Dept: 5059
60 Agenda Item #12.1.

Recycled Water Feasibility Study
Category:

Project 1 Chaix Ln
Wastewater
Project No: S18-78
Location:

Responsible
Department:

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
773-Wastewater Capital Improvement 0
773-Wastewater Capital Improvement - Debt 0
773-Wastewater Capital Improvement - State
Grant 0
774-Wastewater Impact Fees 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   This study will determine the feasibility of using recycled water to offset the use of fresh/potable water from local supplies.

NOTES:   FY24 - See project S24-04.

EXPENDITURE ACCOUNTS:

Fund: 773    Dept: 5059
61 Agenda Item #12.1.

WWTP Recycled Pipeline and Pump Station
Category:

Project 1 Chaix Ln St. Helena
Wastewater
Project No: S21-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 300,000 300,000
3160 - Construction Contract 1,419,000 1,419,000
EXPENDITURE TOTALS 1,719,000 1,719,000
FUNDING SOURCES
420-Go Bonds 1,719,000 1,719,000
763-Water Capital Improvement  0
764-Water Impact Fees 0
773-Wastewater Capital Improvement 0
774-Wastewater Impact Fees 0
FUNDING TOTALS 1,719,000 1,719,000
PROJECT PURPOSE & DESCRIPTION:   Provide pump station to distribute recycled water to the WWTP spray fields and provide recycled water to City customers via mainline connection NOTES:   Have a contract with Hydroscience.  $96,153 expended through May 18, 2022.  Last invoice was paid on 1/11/22
FY24 - included $1.719M in GO Bond; see S23-01 for additional design $ to Crane Park; see S24-04 RW Master Plan
EXPENDITURE ACCOUNTS:              Fund:  773     Dept: 5059 62 Agenda Item #12.1.

Recycled Water - Crane Park Irrigation Infrastructure
Category:

Project WWTP to Crane Park
Wastewater
Project No: S23-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 10,000 10,000
3160 - Construction Contract 40,000 40,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
764-Water Impact Fees 0
773-Wastewater Capital Improvement 50,000 50,000
774-Wastewater Impact Fees 0
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION:   Installation of necessary piping such that the Recycled Water Pipe is delivering recycled water to Crane Park's irrigation infrastructure.

NOTES:   Per LMR Development Agreement
FY24 - RW main exists in Grayson from SR29 to Crane/Valley View; budget included in Rate Study; use for design/construction to connect to Crane Park irrigation if viable per S24-04 RW Master Plan EXPENDITURE ACCOUNTS:        Fund: 773     Dept:   5059 63 Agenda Item #12.1.

Emergency Back-Up Power - WWTP
Category:

Project 1 Chaix Ln St. Helena
Wastewater
Project No: S23-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3150 - Construction Management 25,223 25,223
3160 - Construction Contract 1,575,640 1,575,640
EXPENDITURE TOTALS 1,600,863 1,600,863
FUNDING SOURCES
773-Wastewater Capital Improvement 419,133 419,133
773-Wastewater Capital Improvement -
HMGP Funds
1,181,730 1,181,730
FUNDING TOTALS 1,600,863 1,600,863
PROJECT PURPOSE & DESCRIPTION:   This project will replace the existing emergency generator and related equipment at the Wastewater Treatment Plant. The upgrades increase generator capacities, update aging equipment, and will allow the City to provide backup power to an essential City facility during a disaster.

This project is funded in part by Hazard Mitigation Grant Program (HMGP) funds secured from FEMA and California Office of Emergency Services.

NOTES:

EXPENDITURE ACCOUNTS:        Fund: 773     Dept:   5059 64 Agenda Item #12.1.

Closed-Circuit Television (CCTV) Inspection Program, Phase I Category:

Project Citywide
Wastewater
Project No: S24-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 200,000 200,000
3170 - Contingency 22,000 22,000
EXPENDITURE TOTALS 222,000 222,000
FUNDING SOURCES
420-Go Bonds 222,000 222,000
FUNDING TOTALS 222,000 222,000
PROJECT PURPOSE & DESCRIPTION:   CCTV inspection of approximately 63,000-feet of the gravity sewers to help identify sewers that are in poor condition and/or potential sources of high inflow and infiltration (I/I).  Project to include defect rating and development of CIP.  Differentiate between High Priority pipes (within proximity to water bodies) vs. non-High Priority. (Integrated Utility Master Plan WWRR-1).

NOTES:   FY24 - included in GO Bond Tranche 1
EXPENDITURE ACCOUNTS:
65 Agenda Item #12.1.

High Priority Pipeline Replacement
Category:

Project Various
Wastewater
Project No: S24-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 15,000 15,000 15,000 15,000 15,000 75,000 3150 - Construction Management 15,000 15,000 15,000 15,000 15,000 75,000 3160 - Construction Contract 205,000 205,000 205,000 205,000 205,000 1,025,000 3170 - Contingency 20,600 20,600 20,600 20,600 20,600 103,000 EXPENDITURE TOTALS 255,600 255,600 255,600 255,600 255,600 1,278,000 FUNDING SOURCES
773-Wastewater Capital Improvement 255,600 255,600 255,600 255,600 255,600 1,278,000 FUNDING TOTALS 255,600 255,600 255,600 255,600 255,600 1,278,000 PROJECT PURPOSE & DESCRIPTION:   This annual project includes the rehabilitation or replacement of pipelines that are in poor condition within proximity of bodies of water. This program consists of approximately 9,500 feet of gravity sewers.

NOTES:   FY24 - funding from rates = $1,278,000/5yr = $255,600/yr EXPENDITURE ACCOUNTS:
66 Agenda Item #12.1.

ArcGIS Infrastructure Development
Category:

Project Citywide
Wastewater
Project No: S24-03
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 35,000 15,000 50,000
EXPENDITURE TOTALS 35,000 15,000 50,000
FUNDING SOURCES
773-Wastewater Capital Improvement 35,000 15,000 50,000 FUNDING TOTALS 35,000 15,000 50,000
PROJECT PURPOSE & DESCRIPTION:   ArcGIS Purchase & Setup and data acquisition NOTES:   FY24 - included in Integrated Utility Master Plan, Chapter 7 & Appendix C recommendations; split w/ Water's W24-03
EXPENDITURE ACCOUNTS:
67 Agenda Item #12.1.

Recycled Water System Master Plan Update
Category:

Project Citywide
Wastewater
Project No: S24-04
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 500,000 500,000
EXPENDITURE TOTALS 500,000 500,000
FUNDING SOURCES
763-Water Capital Improvement  250,000 250,000
773-Wastewater Capital Improvement 250,000 250,000
FUNDING TOTALS 500,000 500,000
PROJECT PURPOSE & DESCRIPTION:   Develop detailed recycled water system master plan including capital improvement program to implement based upon stakeholder engagement NOTES:   FY24 - included in water/wastewater rate study; purpose of study is to update the 2006 Recycled Water Feasibility Plan, including stakeholder engagement, and development of infrastructure and corresponding estimates for the basis of a RW Capital Improvement Program and related fee structure.  Scope includes seeking infrastructure grant opportunities and permitting through the State Water Board.

EXPENDITURE ACCOUNTS:
68 Agenda Item #12.1.

Del Campo Court Gravity Main Improvements
Category:

Project Del Campo Court
Wastewater
Project No: S24-05
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 54,000 54,000
3150 - Construction Management 54,000 54,000
3160 - Construction Contract 450,000 450,000
3170 - Contingency 50,000 50,000
EXPENDITURE TOTALS 608,000 608,000
FUNDING SOURCES
420-Go Bonds 608,000 608,000
FUNDING TOTALS 608,000 608,000
PROJECT PURPOSE & DESCRIPTION:   This project includes the replacement of approximately 450 feet of 15-inch and 18-inch diameter pipeline along Del Campo Court, between Hunt Avenue and Paseo Grand Drive; and 910 feet of 18-inch diameter pipeline along Paseo Grand Drive, between Del Campo Court and Los Robles Ct. (Integrated Utility Master Plan WWGM-6).

NOTES:   FY24 - procure during FY24 using GO Bond Tranche 1 funding.

EXPENDITURE ACCOUNTS:
69 Agenda Item #12.1.

Flow Monitoring Program
Category:

Project Various
Wastewater
Project No: S25-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 60,000 60,000
EXPENDITURE TOTALS 60,000 60,000
FUNDING SOURCES
773-Wastewater Capital Improvement 60,000 60,000
FUNDING TOTALS 60,000 60,000
PROJECT PURPOSE & DESCRIPTION:   Conduct a temporary flow monitoring program to help quantify inflow and infiltration (I/I) rates throughout the system. This data will be used to help prioritize gravity sewer projects.

NOTES:   FY24 - from Integrated Utility Master Plan project WWRR-2 and included in rate study.

EXPENDITURE ACCOUNTS:
70 Agenda Item #12.1.

Model Update and System Analysis
Category:

Project Various
Wastewater
Project No: S26-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
773-Wastewater Capital Improvement 50,000 50,000
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION:   Update the City’s existing wastewater collection system hydraulic model based on the proposed flow monitoring program. The model update will consist of a model calibration and system analysis.

NOTES:   FY24 - from Integrated Utility Master Plan project WWRR-4 and included in rate study.

EXPENDITURE ACCOUNTS:
71 Agenda Item #12.1.

Asset Management & Computerized Maintenance & Management System Development/Implementation Category:

Project Citywide
Wastewater
Project No: S26-02
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 65,000 50,000 115,000
EXPENDITURE TOTALS 65,000 50,000 115,000
FUNDING SOURCES
773-Wastewater Capital Improvement 65,000 50,000 115,000 FUNDING TOTALS 65,000 50,000 115,000
PROJECT PURPOSE & DESCRIPTION:   Asset Management Software Assessment & Optimization planning, Asset Management Program Development, CMMS Purchase & Setup NOTES:   FY24 - included in Integrated Utility Master Plan, Chapter 7 & Appendix C recommendations; split w/ Water's W26-02
EXPENDITURE ACCOUNTS:
72 Agenda Item #12.1.

WWTP Pond Cleaning, Decommissioning, and Repurpose
Category:

Project 1 Chaix Lane
Wastewater
Project No: S27-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 150,000 10,000 160,000
3150 - Construction Management 20,000 50,000 70,000
3160 - Construction Contract 300,000 400,000 700,000
3170 - Contingency 30,000 40,000 70,000
EXPENDITURE TOTALS 500,000 500,000 1,000,000
FUNDING SOURCES
773-Wastewater Capital Improvement 500,000 500,000 1,000,000 FUNDING TOTALS 500,000 500,000 1,000,000
PROJECT PURPOSE & DESCRIPTION:   With the completion of the upgrades to the Wastewater Treatment Facility in FY24, the treatment ponds will need to be decommissioned, including processing/removing existing sludge and permitting through the State Water Board.

NOTES:   FY24 - included in rate study.

EXPENDITURE ACCOUNTS:
73 Agenda Item #12.1.

PROJECT TITLE
D24-01 Oak Avenue Storm Drain Rehab
- Ph1
115,000 1,039,000 1,154,000
R19-03 Sulphur Creek Erosion Repair 15,000 15,000 30,000 R20-01 Mitchell Drive to Sulphur Creek
Storm Drain
190,200 190,200
R20-02 Mills Lane Storm Drain Project
130,000 1,054,000 190,200 1,374,200
PROJECT FUNDING SOURCES
101 General Fund - Measure
T/RMRA MOE
190,200 190,200
420 Go Bonds 115,000 1,039,000 1,154,000
700 Flood Control Funds 15,000 15,000 30,000
130,000 1,054,000 190,200 1,374,200
FY2023-24 to FY2027-28
Category Summary Report
5 - Stormwater
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
Total YTD
05/16/23
74 Agenda Item #12.1.

Oak Avenue Storm Drain Rehab - Ph1
Category:

Project Oak Ave from Spring St. to Madrona
Ave.

Stormwater
Project No: D24-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 115,000 115,000
3150 - Construction Management 115,000 115,000
3160 - Construction Contract 809,000 809,000
3170 - Contingency 115,000 115,000
EXPENDITURE TOTALS 115,000 1,039,000 1,154,000
FUNDING SOURCES
420-Go Bonds 115,000 1,039,000 1,154,000
FUNDING TOTALS 115,000 1,039,000 1,154,000
PROJECT PURPOSE & DESCRIPTION:   Upsize the storm drain system in Oak Avenue per 2021 Integrated Utility Master Plan
NOTES:   FY24 - IUMP Project No. SD-1A, upsize approximately 30-inch, 1,880 lineal feet EXPENDITURE ACCOUNTS:
75 Agenda Item #12.1.

Sulphur Creek Erosion Repair
Category:

Project St. Helena, CA 94574
Stormwater
Project No: R19-03
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 15,000 15,000 30,000
EXPENDITURE TOTALS 15,000 15,000 30,000
FUNDING SOURCES
700-Flood Control Funds 15,000 15,000 30,000
FUNDING TOTALS 15,000 15,000 30,000
PROJECT PURPOSE & DESCRIPTION:   This project will implement bank repairs that were caused during the 16/17 storm year and identified in the 2017 Flood Control Project post-construction monitoring and reporting year. The repairs will be made utilizing funds from the Flood Control Project adaptive management program.

The area is located at the base of a mature valley oak, approximately 100 feet upstream of the confluence with the Napa River.

NOTES:   FY 23 - per PW, project is completed, waiting for final which should be in FY23 FY24 - budget required to monitor and report to regulatory agencies EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
76 Agenda Item #12.1.

Mitchell Drive to Sulphur Creek Storm Drain
Category:

Project Mitchell Drive to Sulphur Creek
Stormwater
Project No: R20-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 25,000 25,000
3160 - Construction Contract 165,200 165,200
EXPENDITURE TOTALS 190,200 190,200
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 190,200 190,200
FUNDING TOTALS 190,200 190,200
PROJECT PURPOSE & DESCRIPTION:   Replace storm drain pipe on Mitchell Drive and slip-line portion of pipe from Mitchell Drive to Sulphur Creek.

EXPENDITURE ACCOUNTS:

Fund: 741    Dept: 5014
77 Agenda Item #12.1.

Mills Lane Storm Drain Project
Category:

Project Mills Lane from State Highway 29 east
to the Napa River
Stormwater
Project No: R20-02
Location:

Responsible
Department:
78 Agenda Item #12.1.

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
Total YTD
05/16/23
EXPENDITURE TOTALS
FUNDING SOURCES
-Other* 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 0
742-Storm Drain Impact Fees 0
999-Unidentified 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION:   The Mills Lane Storm Drain improvement project was originally identified by the City and a portion designed in 1974.  It was also considered in the City's 2000 Master Plan of Drainage, identified in the City's Storm Drain Impact Fees, as well as the 2005 Highway 29 Specific Plan and the specific plan's program environmental impact report (EIR) prepared in 2003 (SCH #2001082017).  The storm drain will be constructed along Mills Lane, which is a City street for most of its length, from its intersection with State Highway 29 east to the Napa River.

NOTES:   Resolution 2020-26 - Establishment of Project and initial project budget of $200,000 Resolution 2020-92 - Increase budget by $57,357
Resolution 2021-21 - Increase budget by $25,139
Resolution 2021-___ - Increase budget by $27,444

In 2020, the City entered into a Development Agreement with LMR Destinations LLC (LMR) and, as part of the Agreement, the following is in place:

1.  Storm Drain improvements shall be designed by the City in accordance with the City's longstanding plan as contained in the City's Storm Drain Master Plan dated September 2000.

2.  The City shall be responsible for permitting required for the Storm Drain project.

3.  LMR is required to construct certain storm drain improvements necessary to extend the storm drain along Mills Lane to serve properties on Mills Lane, La Fata Street, Fountain Street, Grayson Avenue, Main Street (to Charter Oak Avenue), and Vidovich Avenue.

4.  The City will reimburse LMR 82% of construction costs in an amount equal to 50% of the TOT received by the City from LMR until the construction costs in excess of the Developer's share of the Public Improvements have been reimbursed to the Developer in full.  The Agreement includes the option to reimburse with other funding sources other than TOT revenues such as grant funds, if secured.

Expenditures included in CIP R20-02 do not include construction cost share as the reimbursement will...?? (FY24 - this is a "legacy comment" from prior CIP)
FY24 - No budget has been appropriated to this project but the project remains "open" pending submission of improvement plans by the developer.

EXPENDITURE ACCOUNTS:    Fund:  741    Dept:  5014
79 Agenda Item #12.1.

City of St. Helena
5-Year Capital Improvement
Program Adoption
FY23/24 – FY27/28
By: Joe Leach, PE
Director of Public Works
Public Works Department June 13, 2023 1
Agenda Item #12.1.

City of St. Helena 5-Year CIP
• Purpose of Capital Improvement Program
• Source of projects
• Process of prioritization
• Breakdown of projects
• Program Highlights
• Strategies to deliver
2 Agenda Item #12.1.

Purpose of CIP
• Operationalize Studies & Needs
• Designate funding sources, when known
• Illuminate needs and lack of funding
• Strategy to deliver projects when funding does materialize 3 Agenda Item #12.1.

Sources of Projects
• 2017 Facilities Condition and Needs
Assessment
• 2018 SHAPE Committee
• 2020 Financing Civic Infrastructure Task Force
• 2021 Integrated Utility Master Plan
• 2021 Pavement Management Plan (i.e.

StreetSaver scenarios)
• 2022 General Obligation Bond projects
• 2023 Water/Wastewater Rate Study
• Regulatory Requirements (e.g. DSOD, Water
Board, etc.)
• Staff experience 4
Agenda Item #12.1.

Process of Prioritization
• Review studies (e.g. IUMP) and recommendations
• Review synergy between projects (e.g. underground projects + pavement rehabilitation)
• Determine risk associated with DELAYED delivery of project • Determine availability of funding
• Develop PRELIMINARY delivery schedule
• Evaluate funding availability (i.e. “cash flow”) throughout FY and adjust accordingly 5
Agenda Item #12.1.

Breakdown of Projects – By Number
6 FY24 FY25 FY26 FY27 FY28 Total
Civic 7 1 0 1 0 9
Streets 10 3 3 2 1 19
Water 14 10 7 11 2 44
Wastewater 10 3 3 4 3 23
Stormwater 2 2 1 0 0 5
Total 43 19 14 18 6 100
Project Count
Agenda Item #12.1.

Breakdown of Projects – By Fiscal Year
7 FY24 FY25 FY26 FY27 FY28 Total
Civic $1,315,102 $105,500 $0 $100,000 $0 $1,520,602
Streets $5,202,614 $2,132,500 $2,204,000 $1,366,000 $1,322,600 $12,227,714 Water $3,767,028 $9,166,704 $6,945,094 $9,491,821 $1,870,220 $31,240,867 Wastewater $7,470,663 $330,600 $370,600 $1,425,600 $1,375,600 $10,973,063 Stormwater $130,000 $1,054,000 $190,200 $0 $0 $1,374,200 Total $17,885,407 $12,789,304 $9,709,894 $12,383,421 $4,568,420 $57,336,446 Project Budget
Agenda Item #12.1.

Breakdown of Projects – FY24 & FY25
8 • Note: Need nearly 11 FTE just
for design
FY24 FY25 Total
Design $4,257,160 $3,120,000 7,377,160
CM $544,309 $1,936,204 2,480,513
Construction $12,268,838 $7,051,500 19,320,338
Contingency $668,100 $681,600 1,349,700
Total $17,738,407 $12,789,304 30,527,711
FY24 FY25
Design Budget $4,257,160 $3,120,000
Avg $/hr $180 $180
Hours/FY 23,651 17,333
People/FY 11.4 8.3
Agenda Item #12.1.

9 Breakdown of Projects – Funding
Sources
Note: seeking legal confirmation for
use of Park Impact Fees ($860,500)
on several projects
Agenda Item #12.1.

Program Highlights
• C24-01 Parks & Trails Master Plan
• C24-02 Trails & Open Space Amenities – Phase 1
• R24-01 Streets Master Plan
• R24-02 Oak Avenue Rehabilitation
• W-35 Bell Canyon Reservoir Improvements (i.e. survey/sediment study)
• W24-04 SMART meter upgrade project (initial phase)
• W24-08 Safe Yield & Water Neutrality policies updates • S-52 Wastewater Treatment Plant – finish construction • S23-52 WWTP Emergency Generator
• S24-04 Recycled Water Master Plan
• D24-01 Oak Avenue Storm Drain Rehab – Ph1 (design) 10 Agenda Item #12.1.

Strategies to Deliver
• Continue recruitment efforts for key positions
• Utilize “on call” consultants for development of projects AND staff augmentation for “owner’s representative” services
• Understand the project delivery times are estimated
• Develop detailed schedule for each project
• Update schedule based upon “cash flow”, i.e. timing when funding is available
• Ongoing efforts to apply/secure grants 11
Agenda Item #12.1.

Summary
• Aggressively Ambitious Program: FY24 = $17.9M;
FY25 = $12.8M
• Staff/Consultants poised to deliver
• Funding relatively secure
• Communications opportunities abound
• Success Defined: Progress ≠ Perfection
12 Agenda Item #12.1.

City of St. Helena CIP Adoption
13 Recommended Action:

Adopt a Resolution adopting the Five-Year Capital Improvement Program for Fiscal Years 2023-24 to 2027-28.

Agenda Item #12.1.

City of St. Helena CIP Adoption
Questions?
14 Agenda Item #12.1.