St. Helena City Council
May 28, 2024

KEARNEY & ANDREA WATERMAIN PROJECT
• As part of the
project, 11 curb
ramps are scheduled
to be replaced with
new ADA compliant
curb ramps.

Agenda Item #9.1.

• The original design
specified direct or inkind replacements.
• Staff recommends
expanding the design
to include enhanced
safety and traffic
calming features.

Agenda Item #9.1.

• The proposed plan
includes curb extensions
or bulb-outs and
updated roadway
striping.
• Roadway widths would
be reduced to 12’ to
allow for a 2’-3’ curb
ramp extension or bulbout.

Agenda Item #9.1.

PRATT AVENUE CURB EXTENSIONS
• Curb Extensions or
Bulb-Outs Provide a
Degree of Traffic
Calming and
Increased
Pedestrian Visibility.

Agenda Item #9.1.

• The plan was presented
and approved at the May
22, 2024 ATSC Special
Meeting.
• Public comment suggested
the additional installation
of a crosswalk segment to
the southwest.

Agenda Item #9.1.

• Staff requested design guidance from the
City’s On-Call Traffic Engineering
Consultant regarding the bulb-outs and
additional crosswalk installation request.
• The plan was reviewed; the installation
of the new crosswalk segment was
recommended by the Engineer.
• Staff will be proceeding with the
installation of the bulb-outs with the
addition of the new crosswalk segment.

Agenda Item #9.1.

PROCLAMATION
City of St. Helena
Recognizing May 2024 as Mental Health Awareness Month
WHEREAS, mental health is an essential part of overall well-being, impacting individuals, and communities across the United States;
WHEREAS, one in five American adults experiences a mental health condition each year and everyone faces challenges in life that can impact their mental health; WHEREAS, many in our society continue to hold negative attitudes, beliefs, and stereotypes about individuals who experience mental health conditions. This can lead to misconceptions about mental health conditions, unfair labeling, social isolation, reduced self-esteem, a reluctance to seek treatment, barriers to treatment, and discrimination in employment, housing, education, and relationships;
WHEREAS, early intervention and access to quality care are crucial for managing mental health conditions and improving quality of life;
WHEREAS, May is recognized nationally as Mental Health Awareness Month, providing an opportunity to promote public awareness, hold open conversations about mental health, and help create a more inclusive and supportive society that allows individuals to seek help, access appropriate treatment, and lead fulfilling lives;
NOW, THEREFORE, BE IT RESOLVED, I Paul Jamison Dohring, Mayor of the City of St.

Helena and the St. Helena City Council do hereby proclaim May 2024 as Mental Health Month in St. Helena. We encourage St. Helena residents to prioritize our mental well-being by:
• Becoming educated about mental health conditions, treatment options and available resources;
• Challenging negative attitudes and beliefs by speaking respectfully and inclusively about mental health;
• Seeking help with mental health challenges and encouraging others to do the same; • Supporting organizations that provide mental health advocacy; and • Creating safe and supportive environments for open conversations about mental health.

Dated: May 28, 2024
______________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #10.1.

City of St. Helena

PROCLAMATION

RECOGNIZING THE FIRST FRIDAY IN JUNE AS NATIONAL GUN
VIOLENCE AWARENESS DAY AND JUNE 2024 AS NATIONAL GUN

VIOLENCE AWARENESS MONTH
WHEREAS, in 2023, 42,967 people died in the United States from gun related injuries including suicides, homicides, accidents, law enforcement actions, and mass shootings; WHEREAS, each year an average of 115,552 are shot, causing a financial impact of more than $557 billion; WHEREAS, each year an average of 7,957 children and adolescents are shot, with 3,540 children and teens dying by guns annually. Of those, 35 percent are by suicide and 60 percent by homicide; WHEREAS, gun deaths have now surpassed motor vehicle deaths, and Americans are now 26 times more likely to die by gun homicide than people in other high-income countries; WHEREAS, gun violence prevention is more important than ever as we see an increase in firearm homicides, nonfatal shootings, and calls to domestic violence hotlines; WHEREAS, in Napa County, our cities and town are working to end gun violence with evidence-based solutions, including enacting legislation to require safe storage of firearms in the home and utilizing preventative red flag laws and court authorized restraining orders to ensure that guns do not fall in the wrong hands;
WHEREAS, in Napa County, gun owners have the responsibility to ensure that all guns are stored unloaded, locked, and if possible, separate from ammunitions when not in use. Many easy to use, affordable, and effective gun storage options exist to secure guns and prevent unauthorized access; WHEREAS the City of St. Helena is committed to educating our citizens about gun safety and gun violence and continues to work on common sense gun violence prevention laws to prevent needless gun-related tragedies; WHEREAS, Hadiya Pendleton was 15 years old when she was shot and killed in Chicago in 2013. Just one week earlier, Hadiya had performed with her high school majorette squad at President Obama's second inaugural parade. In response to her death, Hadiya's friends asked others to wear orange to raise awareness about gun violence. Gun violence prevention advocates and organizations nationwide have taken up orange as the color of gun violence awareness and recognize the first Friday in June as National Gun Violence Awareness Day and June as National Gun Violence Awareness Month.

NOW, THEREFORE, BE IT RESOLVED, that I, Paul Jamison Dohring, Mayor of the City of St. Helena, along with my City Council colleagues, do hereby proclaim June 7, 2024 as National Gun Violence Awareness Day and June 2024 as National Gun Violence Awareness Month.

BE IT FURTHER RESOLVED that all citizens, businesses, organizations, and public agencies continue to work collaboratively to reduce gun violence, to pledge to do all we can to keep firearms out of the hands of people who should not have access to them, to encourage responsible gun ownership, and to support all efforts to prevent the tragic effects of gun violence.

Dated: May 28, 2024
______________________________
Paul Jamison Dohring, Mayor
Agenda Item #10.2.

City of St. Helena
Agenda Item #10.2.

City of St. Helena

PROCLAMATION
LGBTQ+ Pride Month
June 2024
Whereas, June is commemorated around the globe as “International Gay Pride Month” to honor and celebrate the history, achievements, and contributions of LGBTQ+ people; and
Whereas, the City of St. Helena celebrates the vast diversity of its citizens and visitors, including those who are lesbian, gay, bisexual, transgender, queer, and seeks to ensure a safe, healthy and inclusive place for all citizens, visitors and their families; and Whereas, the City of St. Helena strives to be a community that offers equal opportunity to its citizens, all of whom deserve to live with dignity and respect, free from fear and violence, and protected against discrimination, regardless of gender, gender identity, gender expression or sexual orientation; and
Whereas, the City of St. Helena is committed to support and encourage diversity in the workplace and throughout the community; and
Whereas, June has become a symbolic month in which lesbian, gay, bisexual, transgender, queer (or questioning), and intersex people, their families, friends, and allies come together in various celebrations of freedom and pride; and Whereas, California has been a leader in advancing the civil rights of its LGBTQ+ citizens. And while further progress is needed, it is important to recognize and celebrate the substantial gains that have been achieved; and
Now, therefore let it be resolved, that I, Paul Jamison Dohring, Mayor of the City of St. Helena, along with the City Council, do hereby proclaim June 2024 as “Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month” and invite everyone to reflect on ways we all can advance the rights and protections of LGBTQ+ people and live and work together with a commitment to mutual respect and understanding.

Dated: May 28, 2024
______________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #10.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: May 28, 2024
FROM: Aaron Hecock, Senior Planner
SUBJECT: Review of the 2023 St. Helena Annual Housing Element Progress Report (APR).

RECOMMENDED
ACTION:

It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2024 mandate.

PREVIOUS COUNCIL
ACTION:

The 2023-2031 6th Cycle Housing Element was adopted
by the City Council on May 9, 2023.

STATEMENT OF THE
PURPOSE:

Notification that staff submitted the required APR form to HCD and OPR prior to the mandated April 1, 2024
deadline.

FINANCIAL IMPACT: Given that the adopted Housing Element is an eight-year policy document, the fiscal impacts of implementing and meeting the goals of the 2023-2031 Housing Element are
dependent on which of these goals are chosen to be
addressed within a given budget year, and how the
individual tasks are assigned (City staff vs consulting staff). As specific elements of the policy direction are brought forward, staff will provide individual costs and staff resources needed to accommodate each.

BACKGROUND:

In 1969, the state mandated that all California cities, towns, and counties must plan for the housing needs of residents regardless of income. This state mandate is called the Housing Element (HE) and Regional Housing Needs Allocation (RHNA). The California Department of Housing and Community Development (HCD) determines the total number of new homes the Bay Area needs to build and how affordable those homes need to be in order to meet the housing needs of people at all income levels. The numbers are provided to the Association of Bay Area Governments (ABAG) who then divides them up between all Bay Area jurisdictions.

Pursuant to Government Code Section 65400, by April 1st of each year, cities are required to submit an annual report to the Governor's Office of Planning and Research (OPR) and HCD outlining the progress made towards implementing the City’s HE.

Specifically, the Annual Progress Report (APR) is required to detail local efforts to remove governmental constraints to the maintenance, improvement, and development of housing. In addition, the APR must detail the actions taken by the local government Agenda Item #12.1.

towards completion of the programs and status of the local government’s compliance with the deadlines in its HE.

On May 9, 2023, the City of St. Helena adopted its 6th cycle state-mandated Housing Element update, spanning the years 2023-2031. The Housing Element details how the City plans to accommodate a total of 256 RHNA units across various income levels within this time frame.

DISCUSSION:

The Housing Element details goals, policies, quantified objectives, and implementing actions for the development, rehabilitation, and preservation of housing based upon the findings of the Housing Needs Assessment and input received through public outreach.

The Housing Element is divided into two sections (1) the Policy Document, which includes the goals, policies and implementation programs and (2) the Needs Assessment, which identifies and analyzes the existing and projected housing needs for St. Helena and also identifies site for housing development that are adequate to accommodate the City's RHNA. The six overarching goals outlined in the Policy Document are as follows:

1. A Diversity of Housing to Meet Local Needs

2. High Quality Neighborhoods with a Balance of Housing Types

3. Conservation of Existing Housing

4. Assistance to Support Affordable Housing

5. Resource Conservation

6. Affirmatively Furthering Fair Housing
The implementation of these goals are supported by a number of policies, implementation programs and quantified objectives. As reported in the 2023 APR, the City Council and staff have implemented and met several of the Housing Element goals and programs, many related to changes made in the comprehensive zoning code update adopted in October 2023.

HCD requires that a report on the APR is provided to the City Council annually. Given this, staff has attached APR worksheets to supplement the information provided in this report. As identified in Table B of the APR, the City has issued building permits for 19 new residential units (including ADUs) in the first year of the 6th Cycle (and 5th cycle overlap). It should be noted that two deed restricted affordable housing projects have been entitled (951 and 963 Pope Street); once building permits are issued for these projects, those units will count toward our RHNA allocation. Table D from the APR worksheet shows polices from both the 5th and 6th Cycles (required by HCD due to cycle overlap) and progress made toward their implementation, or anticipated timeline for their implementation (from staff's perspective).

The required APR was submitted to and accepted by OPR and HCD prior to the April 1, 2024 deadline.

Agenda Item #12.1.

The 2023-2031 Housing Element and supporting information can be found at the following link: https://www.cityofsthelena.org/225/Housing-Element-Update-2023-to2031 GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

Table B
Table D
Agenda Item #12.1.

Jurisdiction St. Helena ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 1 Projection Period 34
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date (all years) Total Remaining RHNA by Income Level Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Above Moderate 67 11 8 - - - - - - - - 19 48
256
11 8 - - - - - - - - 19 237
5 67
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date
Total Units
Remaining
52 - - - - - - - - - - 52
VLI Deed Restricted
VLI Non Deed Restricted
59 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD s online APR system, or contact HCD staff at [email protected].
26 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. -
Moderate
104 59 26
Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
104
Agenda Item #12.1.

Jurisdiction St. Helena
Reporting Year 2023 (Jan. 1 - Dec. 31)
123 4
Name of Pro
gram Objective Timeframe in H.E Status of Pro
gram Im
plementation
5th Cycle HE1.A
Continue to exempt permits for regulated affordable units as well as second units from Growth Management S ystem
Ongoing
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which removed the Growth Management System from the the code in compliance with current state law. This program was subsequently modified in the Cit y's 6th C
ycle Housin
g Element.
5th Cycle HE1.F
Fast-track housing developments that meet lower income and special housing needs.

Ongoing
The City is committed to expediting any affordable housing applications that are submitted for review and action. Eight owner-occupied affordable housing units were approved by the City in Dec. 2016 (Self-Help Affordable Housing Project called the Brenkle Ct. Project from Our Town St. Helena (OTSH)). Building permits for each unit were issued in 2019 and construction has since been completed; the units are all occupied. An additional 5 deed restricted affordable units were approved in 2020 with another 5 units in 2023, however building permits have not yet been issued. This program was subsequently modified in the City's 6th Cycle Housing Element. 5th Cycle HE2.A
Provide incentives for higher density housing. Explore possible incentives for building attached market rate housing units for rent and for sale.

Ongoing
In an effort to implement this Goal, the City has removed the Use Permit requirement for multi-family housing in both the Medium and High Density Residential land use designations as part of the Comprehensize Zoning Code Update adopted on October 24, 2023. In addition, the City has created an SB 330 Checklist to further streamline the design and approval of by-right multi-family units within the community. This program was kept in the City's 6th Cycle Housin g Element.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 Agenda Item #12.1.

5th Cycle HE3.E
Review housing needs, achievements and challenges as part of the City's regular General Plan review. As required by State law, submit a progress report to the State Department of Housing and Community Development and Governor's Office of Planning and Research by April 1st of each year.

Annually
This report is being done as a part of this Goal and as of 2023 reporting year, the City of St. Helena is up to date on its reporting requirements regarding Housing Element implementation with the Office and HCD. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE4.C
Reduce, defer, or waive fees for affordable housing developments. The City will establish a set of criteria for project eligibility to have fees reduced, deferred or waived. The City will explore and adopt as appropriate higher incentives for affordable housing developments with units affordable to extremely low and very low income households.

Ongoing
Since 2010, the City has made significant efforts to provide financial incentives, including reducing the application and impact fees for affordable housing projects and will continue to do so into the foreseeable future. Since 2016, the City committed substantial amounts of Affordable Housing Trust Fund monies (approximately $2,450,000) to three different affordable housing projects, anticipated to result in the construction and/or occupancy of 21 new affordable housing units in St. Helena through 2023. Since 2015, the City has fully funded all funding requests made by an affordable housing developers to assist with the design and construction of affordable housing units within St. Helena. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE4.F
Pursue additional funding for affordable housing. Explore other options for affordable housing funding, including a real property transfer tax and Housing Trust Fund contributions from the wine and hospitality industry in Napa Valley. 2018 and ongoing
Since 2010, the City has made significant efforts to provide financial incentives, including reducing the application and impact fees for affordable housing projects and will continue to do so into the foreseeable future. In 2018, the City joined with all municipalities in Napa County, put Measure E on the ballot, requesting voter approval of a special tax to increase Transit Occupancy Taxes on hotels by one-percent, with these additional funds being for the sole purpose of housing. This measure was approved and went into effect January 1, 2019. Estimated annual revenue from this measure is approximately $280,000. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE4.G
Continue Section 8 rent subsidy certificates. Work with the City of Napa Housing Authority to provide continued rental assistance to low, very low and extremely low income households.

Ongoing
The City continues to contract with the City of Napa for Housing Authority services, including Section 8. This program was kept in the City's 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle HE4.L
Explore the potential of using Housing Trust Fund money to purchase existing housing for conversion to restricted affordable housing and commit funding as appropriate. Priority use of Housing Trust Fund monies will be given to the creation of housing affordable to extremely low income households.

Ongoing
Since 2010, the City has made significant efforts to utilize Affordable Housing Trust Fund monies to support the development and preservation of affordable housing projects and will continue to do so into the foreseeable future. Since 2016, the City committed substantial amounts of Affordable Housing Trust Fund monies (approximately $2,450,000) to three different affordable housing projects, anticipated to result in the construction and/or occupancy of 21 new affordable housing units in St. Helena through 2021. Since 2015, the City has fully funded all funding requests made by affordable housing developers to assist with the design and construction of affordable housing units within St. Helena. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE5.B
Encourage use of alternative energy technologies. Create incentives for the use of solar energy in new and rehabilitated housing. Incentives to adopt as appropriate include, but are not restricted to, ensuring a streamlined review process for applications, deferred fees, and reduced applicable city standards.

Ongoing
The City currently issues building permits for solar panel installation, backup battery installation, and electric vehicle charging infrastructure under the "Rapid Permit" category and will continue to do so into the foreseeable future. The City has extended services for Solar Permits to be submitted via email and paid over the phone to expedite further the process and reduce the number of trips into City Hall to get the permit. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE5.F
Provide public information on alternative energy technologies for residential developers, contractors, and property owners. The City will provide information on its website and/or City Hall regarding alternative energy technology options, possible sources of financing, and any applicable information regarding necessary local permits.

Ongoing
The City currently provides Green Building Code information upon request and has recently updated the City website, allowing additional information to be provided on an on-going basis. In 2018, the City added information regarding solar panel installation, backup battery installation, and electric vehicle charging infrastructure to the City's website to ease access to the requirements and incentives available. This program was kept in the City's 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle HE5.D
Require cost-effective energy conservation measures in all new and rehabilitated housing to promote longterm affordability for occupants. The City will adopt the State's new Energy Efficiency Standards as part of any update to the California Building Standards Code and ensure that all new housing units constructed in the City meet or exceed these standards.

Tri-Annually
The City continues to work toward concurrent building code adoption along with standard building code updates. The last update being January 1, 2023 with adoption of the 2022 Code Standards. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE5.H
Continue to apply Municipal Code provisions pertaining to water resources. City will continue to require water-efficient landscaping for new residential and commercial construction, as well as implementing the Water Use Efficiency and Use Guidelines.

Ongoing
The City has adopted a "Water Neutral" policy for all new development (Municipal Code Chapter 13.12) and continues to implement a Water Efficient Landscape Ordinance (MWELO) in keeping with anticipated State requirements. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE1.J
Encourage development of co-housing, ecohousing, 'green' manufactured homes and other 'nontraditional' forms of housing. Ensure these housing types are addressed in the development of design guidelines to streamline to approval process.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide now that the 2040 St Helena General Plan has been adopted. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which inlcuded design guidelines that provide a path for ministerial review of multi-family housing projects. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE2.D
Modify section 17.100 of the Zoning Ordinance to rename the Mobilehome Park Overlay District to "Manufactured Housing Overlay District". Develop policies to streamline the review process for this overlay district on residential land for projects that create land-ownership opportunities for residents. Support giving residents the right of first refusal if an existing park is to be sold.

Ongoing
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in compliance with current state law. This program was removed from the City's 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle HE2.I
Review and revise development standards pertaining to second units. Ensure that the development of second units is physically and financially feasible in targeted areas. Give particular attention to parking standards, setbacks, and impact fees.

Ongoing
In 2020 and 2023, the City adopted updated ADU regulations which streamlined the review process for ADU construction and conversion, in keeping with the requirements of State law. The St Helena 2040 General Plan update was adopted in May 2019. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which is in compliance with current state law for ADUs. This program was removed from the City's 6th Cycle Housing Element. 5th Cycle HE2.J
Provide financial assistance for second unit development. Incentives might include low interest loans or fee waivers. 2020/2023
The City of St. Helena has amended its zoning ordiancne to be compliant with state law with regards to ADUs, their permitting, and reduced impact fees. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which is in compliance with current state law for ADUs. This program was modified and expaneded in the City's 6th Cycle Housing Element. 5th Cycle HE2.K
Target specific areas for second unit incentives. Create incentives to construct second units in the medium density areas near downtown. Incentives to adopt as appropriate include, but are not restricted to, fast tracking development applications, deferred development fees, and reduced parking and/or other city standards.

Ongoing
The City of St. Helena has amended its zoning ordiancne to be compliant with state law with regards to ADUs, their permitting, and reduced impact fees. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which is in compliance with current state law for ADUs. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE2.M
Link financial incentives and development standard variances to affordability requirements for second units. Require that either the main house or the second unit is used as a rental unit that is affordable to moderate or below moderate households whenever the City assists in development through financial incentives or by granting a variance Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 which is in compliance with current state law for ADUs, their permitting, etc. The City's 6th Cycle Housing Element identifies Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City. This program was modified in the City's 6th Cycle Houisng Element.

Agenda Item #12.1.

5th Cycle HE2.N
Respond to complaints regarding illegal units. The City will work with the property owners to help bring illegal units up to code and to abate the use of non-habitable buildings as living units Ongoing
While the City does not have a dedicated Code Enforcement Department, Community Development, Public Works, Fire and Police Department staff is responsible for responding to Code Enforcement complaints and prioritize life and safety issues, such as substandard housing, in these efforts. Additional Code Enforcement improvements have been identified as an element of the adopted City Council goals, including the potential addition of a dedicated Code Enforcement Officer. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE2.O
Identify appropriate 'target' areas for conversion of single family homes to multi-unit dwellings, Identify areas, zoning districts, or specific sites where conversion would be appropriate or desirable.

Ongoing
A majority of the City’s residential land is designated as Medium Density Residential, allowing conversion of existing SFD to MFD at a density of 5.1-16 units per acre. The City's 6th Cycle Housing Element identifies Key Housing Opportunity Sites and potential rezoning opportunities withing the City. The 6th Cycle Housing Element identifies sites for rezoning to increase density and encourage affordable housing production. This program was not included in the 6th C ycle Housin
g Element.
5th Cycle HE2.P
Develop a program to encourage affordable housing in clusters of 4-6 units on Infill parcels on west side of town. The City will post an inventory of available sites on the City's website. City will explore and adopt as appropriate incentives to encourage affordable housing clusters, including, but not limited to priority permitting processing, reduced or waived development fees, reduced parking and/or other city standards, and an additional density bonus.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. The Comprehensive Zoning Code update adopted on October 24, 2023 made a number of changes to facilitate housing including redcuced setbacks, parking reductions and permitting multi-family residential as a by right use in the Medium Density Residential District. Further, a majority of the City’s residential land is designated as Medium Density Residential, allowing conversion of existing SFD to MFD ata density of 5.1-16 units per acre. The City's 6th Cycle Housing Element identifies Key Housing Opportunity Sites and potential rezoning opportunities within the City. This program was not included in the 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle HE3.A
Restrict conversion of rental units to condominiums. Current policy allows conversion to condominiums under certain circumstances when the vacancy rate is high. The presence of second homes results in an inflated vacancy rate. The policy should be further studied to reflect a general guiding principle of preserving the affordable housing stock while eliminating the current linkage to vacancy rates.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. Restrictions on condominium conversions of existing apartment units was included in the City's Comprehensize Zoning Code Update adopted on October 24, 2023. This program was kept in the City's 6th Cycle Housing Element.
5th Cycle HE3.B
Charge an affordable housing impact fee whenever housing units are converted to other uses. Exempt conversion projects that create affordable for-sale housing from this impact fee.

Ongoing
The City currently charges an Housing Impact Fee. The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. Restrictions on conversions of existing housing units to non-housing uses was inlcluded in the City's Comprehensive Zoning Code Update adopted October 24, 2023. This program was kept in the City's 6th Cycle Housing Element. 5th Cycle HE3.D
Continue to limit the conversion of market rate housing to vacation rentals. Abate the use of illegal vacation rentals, including time shares and fractional interests.

Ongoing
The City strictly limits the use of residential units for short-term rental (STR) use to a maximum of 25 STR units within the City. Funds collected from these units are utilized to assist with active and aggressive enforcement of these limitations. This enforcement continued to be a priority in 2023. This program was kept in the City's 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle HE4.A
Review and possibly amend the inclusionary housing ordinance to: (1) adjust the inclusionary housing ordinance to require further distribution of affordable units with the various income categories. (2) Balance collecting housing impact fees with the requirement to construct affordable housing, either on or off site depending on the size of the site and other site conditions, for larger commercial developments. Evaluate increasing the housing impact fees to reflect the increasing cost of housing in the community. Collect housing impact fees for small commercial development where requiring residential construction would not be feasible. (3) Increase appropriate residential construction inlieu fees and/or create a sliding scale for larger homes. (4) Add an above moderate-income workforce housing component to the Inclusionary Housing Ordinance requirements Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. Revisions to the City's Inclusionary Housing Ordinance were included in the City's Comprehensize Zoning Code Update adtoped on October 24, 2023. In preparing for this process, the City commissioned a "White Paper" on housing issues to further highlight the housing needs and opportunities available within the community. The City's 6th Cycle Housing Element identifies Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City. This program was not included in the City's 6th Cycle Housing Element.

Agenda Item #12.1.

5th Cycle Goal 3
Quantified Objective:

Assist in the acquisition of low-interest loans for rehabilitation, including energy conservation, of 10 lower-income housing units by January 31, 2023 of the end of the Housing Element planning period (2 extremely low income, 2 very low income, 3 low income, and 3 moderate incomehouseholds). 12/31/2022
City was awarded $500,000 HOME funds grant in 2017 and initiated implementation of a program to make 0-interest, 0-payment 30-year loans for rehabilitation work to owners of deed restricted homes. To date, the City has expended or committed approximately $472,250 of these funds to assist 22 lowincome homeowners and continues to roll out funds as loans are repaid.

The City was awarded another $500,000 in HOME funds in 2020. Marketing and outreach efforts have begun. To date, the City has expended or committed approximately $43,100 of these funds to assist one low-income homeowner and continues to roll out funds as loans are repaid. The City submitted a request for an increase to the low maximum after rehab price limit of $618,000 in Napa County. If approved this will increase the number of eligible applicants and qualified units. New quantified objectives were included in the City's 6th Cycle Housing Element. 5th Cycle Goal 1-Quantified Objective:

Construct 4 units of affordable housing to Extremely-Low income households; 4 units of housing affordable housing to Very Low Income households; 5 units for Low Income households; 5 units for Moderate Income households; and 13 units for above Moderate Income households by October 31, 2022 (31 total RHNA). 12/31/2022
The City has issued building permits for the Turley Flats affordable housingproject, an 8-unit multifamily project with loan funding from the AffordableHousing Trust Fund (all low income). Occupancy of all units occurred in 2019.

Further, the City has issued building permits for the Brenkle Court 8-unit affordable housing project (2 very-low and 6 low income; these units are now occupied also. In 2020, the City approved a deed restricted affordable housing project (4 low to very-low income and 1 moderate income) at 963 Pope Street. In 2023, the City approved a 5 unit, deed restricted houisng project at 951 Pope Street. The combined affordability of these units is expected to help the City make significant progress toward meeting these unit counts. New quantified objectives were included in the City's 6th Cycle Housing Element. 5th Cycle Goal 4 Qualtified Objective:

Reduce, defer or waive fees for 18housing units affordable to extremely low, low, very low and moderate income households. 12/31/2022
The City has both reduced and deferred fees (through a loan from the Affordable Housing Trust Fund) for the Turley Flats Affordable Housing Project, an 8-unit multi-family development at 1105 Pope St, the Brenkle Court 8-unit affordable housing project access off of McCorkle, and the 5-unit affordable houisng project at 963 Pope Street. Combined, the City has reduced, deferred or waived fees for 21 affordable housing units as of Jan. 1, 2023. New quantified objectives were included in the City's 6th Cycle Housing Element.

Agenda Item #12.1.

6th Cycle H-A Available
Site Inventory
The City will prepare a sites inventory and suitability analysis that identifies suitable sites for housing development that allows targeted income housing developers to have a clear idea of what sites are suitable for meeting the Regional Housing Needs of the City. To accommodate the remaining lowerincome RHNA of 156 units, the City of St. Helena will identify and rezone a minimum of 14 acres to the HDR zoning district, allowing exclusively residential uses and a minimum of 20 units peracre to a maximum of 28 units per acre by January 31, 2024. Rezoned sites will permit owner-occupied and rental multifamily uses by right pursuant to Government Codesection 65583.2(h) and (i) for developments in which 20 percent or more of the units are affordable to lower income households and will be selected from sites 2, 3, 5, 8, and 10 in the parcel listing (Table 58). The City will maintain an inventory of parcels meeting the requirements of Government Code Section 65583.2(c); that is, vacant sites identified in two or more consecutive housing elements or nonvacant sites identified in a prior housin g element, that are identified to
By January 31, 2024Publicly availableinventory: by 2024Hunter SubdivisionBuilding permits: 2025Evaluate timeline byend of 2025 The City's adopted and certified 6th Cycle Housing Element identifies Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City. The Housing Element and associated documentation have been posted on the City's website since adoption in May 2023. The City has initiated rezoning of the sites called for in the Housing Element and anticipates them being adopted by June 2024 at the latest. They are schduled to go to the Planning Commission on March 5, 2024 and then the City Council in April 2024.

Agenda Item #12.1.

6th Cycle H-B Growth
Management System
The City will remove the Growth Management System (GMS) from the Zoning Code. Due to Senate Bill 330, the GMS cannot currently be enforced. The City shall remove the GMS from the zoning code through the current Comprehensive Zoning Code Update currently underway. The GMS has been removed from the Draft Zoning Code, which is scheduled for adoption in summer/fall 2023.

Implementation: immediateRevised Zoning Code:by 2025 (prior to sunset of SB 330) The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in compliance with current state law; the GMS was removed from the code as part of this process. 6th Cycle H-E Streamline Special Needs Housing
The City will apply streamlined ministerial review to housingdevelopments that meet the needs of lower income households and special needs groups, such as seniors,people with disabilities, farmworkers, and homeless families and individuals. The City shall evaluate the streamlined review policy everytwo years to identify constraints on special needs housing production. The City shall provide priority processing to developmentapplications that work to provide housing for residents withspecial housing needs. The City shall also support these applicants by providing technical support through the entitlement process and shall provide additional density bonuses and modifications to development standards (beyond State law) to special needs housing projects proposed on the western half of the city, where fair housingissues are less concentrated.

Evaluateconstraints:every twoyearsApplystreamlinedreview:throughoutplanningperiod The City has committed to streamlining review for housing development projects. As part of the Comprehensive Zoning Code Update adopted on October 24, 2023, multi-family housing projects no longer require use permit approval in the Medium Density Residential (the City's predominant residential land use) or High Density Residential districts when they comply with the objective design standards.

Agenda Item #12.1.

6th Cycle H-F Municipal
Code Updates
The City will amend the Municipal Code to comply with state law to:ꞏ Allow low barrier navigation centers.ꞏ Allow for residential care facilities of six or fewer in zones allowing singlefamily uses, subject only to the requirements of single-family uses and permit facilities with seven or more beds in all residential zones with objectivity and certaintysimilar to other residential uses of the same formꞏ Update Chapter 17.144 (Affordable Housing) to reflect new maximum density bonus tier frameworkin compliance with Gov. Code Sections 65915 through 65918.ꞏ Amend the Zoining Ordinance to define "family" as one or more persons living together as a singlehousekeeping unit in a dwelling unit. The definition should not distinguish between related and unrelated individuals and should not impose anumerical limit on the number of persons that constitute a family.ꞏ Update parking requirements related to emergencyshelters to require onlybe the number of spaces necessary for staff By 2025
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process.

Agenda Item #12.1.

6th Cycle H-G Safety
Element Update
The City will, in accordance with SB 1035, update the General Plan Safety Element to include any new information on fire and flood hazards, as well as climate adaptation and resiliency strategies. In accordance with SB 99 and AB 747, the updated Safety Element will also include evacuation routes and their capacity, safety, and viability under a range of emergency scenarios and to include information identifying residential developments in hazard areas that do not have at least two emergency evacuation routes. 2024 The City adopted its Public Health, Safety and Noise Element Update along side its 6th Cycle Housing Element Update on May 9, 2023. 6th Cycle H-H Workforce and Farmworker Housing
Identify and adopt, as appropriate, development incentives such as higher density and height allowances, a streamlined design review process, and financial incentives, including fee reductions and waivers and contributions from the City’s Housing Trust Fund, to encourage the development of workforce and farmworker housing, including additional incentives for those projects in low-density high-income areasEncourage the development of:ꞏ 10 units identified for workforce or farmworker housing during the planning periodꞏ 2 workforce housing developments in low-density high-income areasAddress the lack of affordable housing types in the cityAddress the lack of farmworker housing in the city By 2025 The City adopted its Public Health, Safety and Noise Element Update along side its 6th Cycle Housing Element Update on May 9, 2023.

Agenda Item #12.1.

6th Cycle H-I ADU
Workforce Housing Incentive Program
Establish an ADU Workforce Housing incentive programMarket financial incentives to residents in LR and MR zones, particularly on the western portion of the Cityin combination with Programs H-Q and H-R, encourage the development of:ꞏ 80 accessory dwelling units, targeting 60 on the western portion of the cityꞏ 20 ADUs with affordability restrictions during the planning period, including 15 within the western portion of the city.ꞏ 15 ADUs near downtownAddress the lack of affordable housing types in the cityAddress the lack of farmworker housing in the city Establish program: by 2025Provide marketing and engagement events: 2025 Ongiong task.
6th Cycle H-J Nontraditional Housing Types
Evaluate current zoning practices to
identify constraints to non-traditional housing types by 2025Amend the zoning code to remove constraints and provide objective design standards by 2026Encourage the development of:ꞏ 10 missing middle units on infill parcels or in areas within the western portion of the city, consistent with AFFH.ꞏ 4 non-traditional housing units during the planning period.Address the lack of affordable housing types in the city
Encourage non- traditional housing types: throughout the planning periodEvaluate zoning: by 2025Amend zoning: by 2026 The City Council has expressed an interest in reviewing housing needs Citywide on an ongoing basis. The Comprehensive Zoning Code update adopted on October 24, 2023 made a number of changes to facilitate housing including redcuced setbacks, parking reductions and permitting multi-family residential as a by right use in the Medium Density Residential District. Further, a majority of the City’s residential land is designated as Medium Density Residential, allowing conversion of existing SFD to MFD ata density of 5.1-16 units per acre.

Agenda Item #12.1.

6th Cycle H-L City-owned
Sites
Engage local affordable housing developers immediatelyStudy city owned sites to determine the most efficient use for affordable housing development within the first year following adoptionBy 2026, implement an action plan to sell, or release an RFP to develop, City owned land for affordable housing development based on the findings of the conducted studies. Through the action plan, establish and implement a variety of incentives to facilitation housing development.Maintain compliance with the Surplus Land Act throughout the 2023-2031 Housing Element Planning PeriodMake properties available through the Surplus Land Act processTarget Exclusive Negotiating Agreement by Fall 2026Target land use entitlements issuance by Spring 2028Encourage the development of 57 lowerincome units in the northeast quadrant of the city near transit opportunities, and where fair housing issues are less concentrated, and walkability and environmental scores are more positive Engage developers: immediately upon adoptionConduct studies: by July 2025Implement action plan and incentives for City owned sites: by 2026Rezone sites: by Jan. 31,2026 The City has had active communication with local affordable housing developers throughout the 6th Cycle Housing Element Update process and continues that communication currently. On January 22, 2024, the City issued a Notice of Availability to sell/lease surplus property pursuant to California Government Code Section 54220, et seq. for Housing Opportunity Sites 1 & 2. The City has initiated rezoning of the sites called for in the Housing Element and anticipates them being adopted by June 2024 at the latest. They are schduled to go to the Planning Commission on March 5, 2024 and then the City Council in April 2024. 6th Cycle H-M Incentives for Lower-cost Housing Types
Encourage the development of 20 lower income units during the planning periodStudy potential incentives for attached market rate units by 2027Address the lack of affordable housing types in the city Throughout the planning periodAttached market-rate housing study by 2027 Ongiong task.

Agenda Item #12.1.

6th Cycle H-N Zoning to
Facilitate Higher Density Housing
Modify the development standards within the Zoning Ordinance to encourage higher density developments by 2026, with a goal of encouraging the development of 30 multifamily units in the HR zone and on key housing sites in the MR zone, as well as through the development of duplexes and triplexes in the MR zone during the planning periodDevelop land use patterns that work to overcome geographic concentrations of lower-and moderate- income earning populationsAddress the lack of affordable housing types in the city By 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process. 6th Cycle H-0 Exemptions from the Minimum Density
Prohibit exemptions from minimum density requirementsEncourage development patterns that work to overcome geographic concentrations of lower-and moderateincome earning populations By 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process.

Agenda Item #12.1.

6th Cycle H-P Mixed-use
Development Types
Amend the Zoning Ordinance to create and implement the development criteria set for mixed use development by 2026Encourage the development of 20 housing units in mixed-use projects during the planning periodExplore and adopt, as appropriate, development incentives such as higher density and height allowances, a streamlined design review process, and financial incentives, including fee reductions and waivers and contributions from the City’s Housing Trust Fund, to encourage employers to provide on- site employee housingAddress the lack of affordable housing types in the city By 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process. 6th Cycle H-Q Direct Assistance for ADU Development
Provide direct financial incentives to 10 ADU projects in the planning periodExplore additional financial incentives by 2025Provide informational materials and technical assistance regarding the development of ADUs to 30 households in low-density western portions of the city within the planning periodAddress the lack of affordable housing types in the city Explore additional incentives: by 2025Provide information al materials: by 2025Engage Napa Sonoma ADU:annually Ongiong task. ADU materials including a brochure have been placed on the City's website. The City is in frequent communication with the Napa-Sonoma Collaborative.

Agenda Item #12.1.

6th Cycle H-R Place-based
ADU Strategy
Establish place-based ADU strategies and incentives by 2026In combination with Program H-I and HQ, the development of:ꞏ 80 accessory dwelling units, targeting 60 on the western portion of the cityꞏ 20 ADUs with affordability restrictions during the planning period, including 15 within the western portion of the city.ꞏ 15 ADUs near downtownProactively work to overcome concentrations of lower- and moderateincome earning householdsProactively work to relieve displacement pressures on multifamily zones Establish program: by 2026 Ongoing task.
6th Cycle H-S Affordability Requirements for ADU Incentives Update the zoning ordinance to include affordability requirements for ADU projects receiving financial or regulatory incentives by 2026Incentivize the development of:ꞏ 12 very low-income unitsꞏ 14 low-income unitsꞏ 6 moderate income units By 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process. 6th Cycle H-T Illegal Housing Units
Respond to complaints regarding illegal unitsProvide technical support to assist all lower income units to be brought up to code in the planning periodProvide financial support to assist five lower income units in the southeast quadrant of the City to be brought up to code within the planning period Throughout the planning period Ongoing task.

Agenda Item #12.1.

6th Cycle H-U Place-based
Density Increases
Adopt incentives for small multi-unit SB 9 projects in single-family zones by 2024, with a goal of incentivizing the development of 10 SB 9 projects in the planning periodPublicize informational materials by 2024; update within 30-days of changesRevise the Zoning Code by 2026Proactively work to overcome concentrations of lower- and moderateincome populationsProactively work to relieve displacement pressures in multifamily zones Allow duplexes: by 2024Adopt incentives: by 2024
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process. 6th Cycle H-V Multi-unit Development in LowDensity Higher-income Area Post an inventory of potential housing sites on the City’s web site immediately following adoption of the Housing ElementExplore revisions to development standards to encourage multi-unit infill development (as part of comprehensive zoning code update) by 2026 Housing sites posted to website in 2023Standards update: 2026Explore potential addition incentives: by 2026 Opportinity sites have been posted on the City's website since 2023. The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were considered as part of that process. 6th Cycle H-W Missing Middle Housing
Revise zoning standards to encourage missing middle housing by 2026To enhance housing mobility and housing choice, encourage the development of a variety of missing middle housing types in infill projects; support the development of three missing middle housing developments between three and 20 unitsTo enhance housing mobility, encourage the development of 15 lowerand 15 moderate-income units in lowdensity high-income areas Revise Zoning Code: by 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process.

Agenda Item #12.1.

6th Cycle H-X
Condominium Conversion
Preserve existing affordable housing stockUpdate current policy to remove linkage to vacancy ratesCompletely restrict condominium conversion in the southeastern quadrant of the CityAddress the lack of affordable housing types in th
e
city
Update policy by 2026
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process. 6th Cycle H-Y Affordable Housing Impact Fee
Evaluate the impact fee against the real cost of affordable housing development every two yearsDiscourage the conversion of residential uses to nonresidential usesUsing funds generated through the Affordable Housing Impact fee, provide financial assistance to support the development or preservation of 70 lowerincome units in the southeast quadrant, including, but not limited to, units on sites 5, 7, and 8Address the lack of affordable housing types in the city by working to retain existing units or generating funding for future affordable units Throughout the planning periodEvaluate impact fee: every two years The City is currently in the process of updating its Affordable Housing Impact Fee with an anticipated adoption in the summer of 2024. 6th Cycle H-Z At-Risk Assisted Affordable Housing Units U
nless consistent with t
he terms of an
affordable housing agreement with the City of St. Helena, prohibit the conversion of assisted affordable units to market rateRetain all assisted affordable units during the planning periodImmediately (by 2024) engage homeowners with expiring deedrestrictions Engage at- risk property owners: immediately, and twice annually thereafter The City contracts with the Napa County Housing Authority to monitor and administer restricted units within the City. We are in continual contact with the Housing Authority and property owners regarding restricted units.

Agenda Item #12.1.

6th Cycle H-AA Vacation
Rentals
Maintain the current stock of market rate housingRestrict the conversion of housing units to vacation rentals occupied by lowerand moderate-income households in the southeast quadrant of the city where fair housing issues exist in greater concentrationsDiscourage the conversion of market rate housing units to vacation rentals, particularly in low-density higherresourced areasAddress the lack of affordable housing types in the city Throughout the planning period
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 that continues to restrict short-term rentals within the City. 6th Cycle H-BB Special Housing Needs Rehabilitation Program Pursue funding to assist with rehabilitation costs for lower income households and seniors, with a goal of securing $200,000 in funding during the planning period, including $100,000 for projects in the southeastern quadrant of the cityDuring the Planning Period, encourage the rehabilitation/conservation of:ꞏ 20 units accessible to seniorsꞏ 10 units accessible to persons with a disability Annually and as notices of funding availability are released.

Ongoing task. City was awarded $500,000 HOME funds grant in 2017 and initiated implementation of a program to make 0-interest, 0-payment 30-year loans for rehabilitation work to owners of deed restricted homes. To date, the City has expended or committed approximately $472,250 of these funds to assist 22 low-income homeowners and continues to roll out funds as loans are repaid.The City was awarded another $500,000 in HOME funds in 2020. Marketing and outreach efforts have begun. To date, the City has expended or committed approximately $43,100 of these funds to assist one low-income homeowner and continues to roll out funds as loans are repaid. The City submitted a request for an increase to the low maximum after rehab price limit of $618,000 in Napa County. If approved this will increase the number of eligible applicants and qualified units. New quantified objectives were included in the City's 6th Cycle Housing Element. 6th Cycle H-CC Annual Progress Report
Submit the Annual Progress Report to the State Department of Housing and Community Development and the Governor’s Office of Planning and Research by April 1st of each yearProvide transparency on housingrelated actions and programs Annually The City submits their Annual Progress Report prior to April 1st each year as evidenced herein.

Agenda Item #12.1.

6th Cycle H-DD Revenue
Generation for Affordable Housing
Support the development or preservation of five extremely low- or very low-income unitsAddress the lack of affordable housing types in the cit y
Throughout the planning period
Ongoing task. On November 7, 2023 the Planning Commission of the City of St. Helena approved a 5-unit, 100% deed restricted afforable housing project at 951 Pope Street in the Medium Density Residential zoning district. 6th Cycle H-EE Reduced Fees for Affordabe Housing
Reduce fees for 30 extremely-low or very low- income unitsAddress the lack of affordable housing types in the city Evaluate and adopt, as appropriate, potential additional incentives: by 2026 The City regularly reduces fees and provids funding for affordable housing projects. Since 2016, the City committed substantial amounts of Affordable Housing Trust Fund monies (approximately $2,450,000) to three different affordable housing projects, anticipated to result in the construction and/or occupancy of 21 new affordable housing units in St. Helena. The developer of the affordable housing project at 951 Pope Street referenced above has requested a fee waiver and the use of Affordable Housing Trust Funds or Measure E Funds in the amount of $65,048.22 to cover project related application and imapct fees; this item is going to the City Council on March 12, 2024. 6th Cycle H-FF Extremely Low-Income Units
Support the development or preservation of six units for extremely low-income householdsAddress the lack of affordable housing types in the cit y
Engage prospective developers: immediately upon identification Ongoing task.
6th Cycle H-GG Affordable Homeownership
Research and identify potential funding sources in 2024 and annually thereafter with the goal of establishing a homeownership assistance program in 2026Collect and publicize information on existing programs available to first-time and lower- income prospective homeowners through State, Federal, or non-profit agencies within 18 months of adoption of the Housing Element; hold up to two multi-lingual events in the southeastern portion of the City by 2026Assist three lower- or moderate-income households transition from rental housing to homeownershipAddress the lack of affordable housing types in the city AnnuallyIdentify funding for City led program: in 2024 and annually thereafterCollect and publicize information on existing programs: within 18 months of adoptionTargeted engagement events: by 2026 Ongoing task.

Agenda Item #12.1.

6th Cycle H-HH Additional
Funding
Explore new funding sources every two years to support housing for lower- and moderate- income households, seniors, and residents with special housing needsAddress the lack of affordable housing types in the cit y
Explore new opportunities: every two years
Ongoing task.
6th Cycle H-II Section 8 Subsidies
Support the City of Napa Housing Authority rental assistance efforts; engage the Housing Authority annually to explore opportunitiesProvide informational materials regarding Housing Choice Voucher subsidies on the City website by 2024Address the lack of affordable housing types in the city Engage the Housing Authority: annuallyInformational materials: by 2024 Ongoing task.
6th Cycle H-JJ Housing Coordinator
Meet with potential partner jurisdictions a minimum of two times during the planning period to explore optionsIdentify and procure funds to establish a shared Housing Coordinator for the upvalley communities to promote affordable development in low-density higher resourced areas, assist lowerincome households obtain housing in higher-resourced areas, and preserve existing lower- and moderate-income units Engage potential partners: by 2026Identify potential funding: by 2026 Ongoing task.
6th Cycle H-KK Farmworker Housing Needs
Support local and regional efforts to develop farmworker housingAssist in the development of one farmworker housing project during the planning periodAddress the lack of farmworker housing in the cit y
Outreach to affordable housing developers by 2024 and every two years thereafter The City is in frequent contact with local affordable housing developers to help facilitate additional affordable housing including farmworker housing and will continue to do so throughout the planning period.

Agenda Item #12.1.

6th Cycle H-LL Special
Needs Housing Opportunities
During the Planning Period, encourage the development of:ꞏ 10 units accessible to seniorsꞏ 5 units accessible to persons with disabilitiesAddress the lack of affordable housing types throu ghout the cit
y
Information to website: by 2025Engage potential developers: immediately upon identification Ongoing task.
6th Cycle H-MM Housing Information Transparency
Create and share a digital information database in compliance with AB 1483 by 2024Updated information is made publicly available within 30 days of changesProvide information in Spanish, as funding allows Database: By 2024 and annually thereafterUpdate information: within 30- days of any changes All required information is posted on the City's website. The City developed a new website which was released in February 2024 that will be continually updated and maintained. The new website is accessible and can be translated into nearly language. 6th Cycle H-NN Funding for New Special Housing Needs
Pursue funding to assist with construction and rehabilitation needs of lower income households and seniorsDuring the Planning Period, encourage the development of:ꞏ 20 units accessible to seniorsꞏ 10 units accessible to persons with disabilities Annually and as notices of funding availability are release.

Ongoing task.
6th Cycle H-OO Unit Conversion for Extremely Low-Income Households Identify potenti
al funding
Engage with owners of local market rate multifamily units to discuss opportunities, if funding allowsAssist in the conversion of two units from market rate to extremely lowincome during the planning periodProactively work to overcome concentrations of lower- and moderateincome populationsAddress the lack of affordable housing types in the city
Identify potential funding: annuallyEngage owners: immediately as funding and potential properties are identified Ongoing task.

Agenda Item #12.1.

6th Cycle H-PP Surplus
and Excess Public Land
Regularly maintain an inventory of publicly- owned surplus or excess land on the City websiteAnnually release information regarding publicly-owned sites that have been sold, leased, or disposed of 2023, with annual updates
All required information is posted on the City's website. The City developed a new website which was released in February 2024 that will be continually updated and maintained. The new website is accessible and can be translated into many languages. On January 22, 2024, the City issued a Notice of Availability to sell/lease surplus property pursuant to California Government Code Section 54220, et seq. for Housing Opportunity Sites 1 & 2; this notice is posted on our website.
6th Cycle H-QQ Green Building Ordinance
Ensure compliance with CalGreen throughout the planning period Throughout the planning period, as necessary
The City always updates its code as part of the regular building code update cycle. At this time, the City of St. Helena utilizes the 2022 Title 24 California Buildin g Code.
6th Cycle H-RR Alternative Energy Technologies
Encourage alternative energy technologies in new and existing developmentsExplore additional incentives for solar installation Explore and adopt incentives, as appropriate: by 2026
In 2023, the City had an “energy friendly permit sale” starting on April 1, 2023 and running through the end of September 2023 where Solar PV/ESS, residential Ev charging stations, new heat pump water heaters and new heat pump HVAC systems, and window/door replacements received 75% off the regular permit price. In 2024, the City plans on focusing on EV charging stations (residential) with a free permit and a cash rebate and Greywater systems with a free permit and a cash rebate. Rebate amounts are still being determined and there will be a cap. The City will run the EV charging station permit sale first, for six months, then the Grey water systems sale, which will carry-over into 2025. 6th Cycle H-SS Alternative Engergy Technology Information Provide information on the City website and at City Hall regarding energy conservation, alternative energy technology options, possible sources of financing, and any applicable information regarding necessary local permits
2023;updated annually thereafter
The City's newly designed website launched in February 2024 contains information related to energy conservation, etc. This information is also available at City Hall. 6th Cycle H-TT CostEffective Energy Conservation
Promote long-term affordabilityAdopt updated State energy efficiency and building code standards, as necessary, throughout the planning period
Every three years beginning in 2023
The City always updates its code as part of the regular building code update cycle. At this time, the City of St. Helena utilizes the 2022 Title 24 California Building Code.

Agenda Item #12.1.

6th Cycle H-UU Energy
Conservation Measures
Identify and procure additional funding to support energy conservation measuresProvide information on available assistance programs on the City website by 2024Assist three households, through financial or technical assistance, with the implementation of energy conservation measures Throughout the planning periodExplore funding: annuallyProvide information on assistance programs: by 2024 The City's newly designed website launched in February 2024 contains information related to energy conservation, etc. This information is also available at City Hall. In 2023, the City had an “energy friendly permit sale” starting on April 1, 2023 and running through the end of September 2023 where Solar PV/ESS, residential Ev charging stations, new heat pump water heaters and new heat pump HVAC systems, and window/door replacements received 75% off the regular permit price. In 2024, the City plans on focusing on EV charging stations (residential) with a free permit and a cash rebate and Greywater systems with a free permit and a cash rebate. Rebate amounts are still being determined and there will be a cap. The City will run the EV charging station permit sale first, for six months, then the Grey water systems sale, which will carry-over into 2025. 6th Cycle H-VV Water Conservation
Reduce water consumption Require water-efficient landscapingImplement the "Water Neutral" policyImplement the Water Efficient Landscape Ordinance (WELO) Throughout the planning period
The City continues to require MWELO and water nuetrality compliane as required by our adopted municipal code.

Agenda Item #12.1.

6th Cycle H-WW
Affirmatively Furthering Fair Housing
A) Work to coordinate annual meetings with jurisdictions and fair housing providers in the county to assist with and participate in promoting fair housing opportunities through pursing potential funding opportunities and joint efforts aimed at educating the community about fair housing issues and resourcesB) Promote the availability of bi-lingual resources by ensuring that Cityprovided services and materials are available in Spanish and that information is included regarding the availability of interpretation or translation servicesC) Facilitate development of multifamily housing on the western portion of the city by providing developers with information on incentives for affordable multifamily development and maintaining a list of available sites (for metrics, see Program H-V)D) Use local permitting and approval processes to ensure all new multifamily construction, as well as ADUs, meet the accessibility requirements of the federal and state fair housing acts; with the goal of facilitating the development of 30 units accessible to seniors and other residents with s pecial housin
g needs
A: annuallyC: engage with developers twice within the planning periodD: by 2027F and G: Every two yearsH: evaluate opportunities annually; complete 3 projects in planning period.

Ongoing task.

Agenda Item #12.1.

6th Cycle H-XX Fair
Housing Provider
Provide direct funding to Fair Housing Napa Valley with of goal of providing up to $80,000 over the planning periodSupport fair housing investigations with a goal of assisting with five investigations of existing affordable developments for rent in the southeast quadrant of the city and fair housing issues are more concentrated and displacement risk is higherProvide multi-lingual informational materials to the public regarding tenant rights, fair housing issues, and resources on the City's website and hold one multi-lingual engagement event to present the information targeting residents in the eastern portion of the cityProvide a link to Fair Housing Napa Valley on the City's website Engage Fair Housing Napa Valley: annuallyInformational materials to City website: by 2024Engagement event: 2025 Ongoing task. The City's budget provides $13,000 annually for Fair Housing Napa Valley (which is over $100,000 over the planning period). The City also budgets another $1,500 for an Annual Presentation. The City launched a newly designed website in February 2024 and we are continually adding content. Note that our new website is accessible and can be translated into many languages. 6th Cycle H-YY Replacement Program
In order to mitigate the loss of affordable housing units, require new housing developments to replace all affordable housing units lost due to new develo pment
Implement: immediatelyAdopt policy: by January 31, 2024 The City's Comprehesive Zoning Code Update that was adopted on October 24, 2023 does not allow for the demolition of any housing structures without replacement being approved concurrently. Furthermore, any new housing development project will be required to meet both minimum density and affordibilit y re
quirements.

Agenda Item #12.1.

6th Cycle H-ZZ Lot
Consolidation
Post the sites on the City’s website by October 2023 and provide list to interested developers when requested, and review annually for accuracyDevelop and implement incentives for lot consolidation by January 2024 such as fee waivers, reduced development fees, expedited permit processing, greater density bonus incentives, and modifications to parking, height, or setback standardsFacilitate lot consolidation for high density residential developments by providing appropriate assistance to developers to encourage negotiations between property ownersEncourage the development of 39 lowerand 39 moderate income units during the planning period.To increase housing mobility and opportunities in areas where fair housing issues are less concentrated, encourage the development of 15 lowerand 15 moderate-income units on the western portion of the City Post sites to website: by Oct. 2023Implement incentives: by 2024 The sites inventory has been posted on the City's website since before the Housing Element was adopted in May 2023. The City's Comprehesive Zoning Code Update that was adopted on October 24, 2023 includes reduced parking standards, reduced setback requirements, density bonus incentives and the ability for the Community Development Director to modify certain development standards to accomodate housing projects. 6th Cycle H-AAA Permit Streamlining Act
Amend the municipal code for compliance with State law within 18 months of adoption of the Housing Element Within 18 months of adoption of the 2023-2031Housin
g Element
The City adopted a Comprehensive Zoning Code Update on October 24, 2023 in full compliance with current state law; the revisions noted in this program were made as part of that process.

Agenda Item #12.1.

Water Audit California

A PUBLIC BENEFIT CORPORATION
952 SCHOOL STREET #316 NAPA CA 94559
VOICE: (707) 681-5111
EMAIL: [email protected]
May 28, 2024
City of St. Helena City Council
Sent via email to: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected] Re: City of St. Helena City Council Meeting May 28, 2024; Agenda Items 5.1, 12.1,

12.6, and 12.11
Agenda Item 5.1
City Council Resolution approving: (1) installment sale financing to provide financing of water system improvements, and (2) financing documents and related official actions.

St. Helena Financing Authority Resolution approving: (1) installment sale financing to provide financing of water system improvements, and (2) financing documents and related official actions.

Agenda Item 12.1
Review of the 2023 St. Helena Annual Housing Element Progress Report (APR).

CEQA Determination: Not a CEQA project. Prepared By: Aaron Hecock, Senior Planner Recommendation: It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2024 mandate.

Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
Agenda Item 12.6
Approve a resolution: (1) establishing Capital Improvement Project W24-11 Bell Canyon Dam DSOD Analysis/Improvements with a budget of $860,000; (2) allocating $860,000 from the 2024 Water Bonds Issuance; (3) authorizing the City Manager to enter into a Professional Services Agreement (PSA) with Haley Aldrich Inc for engineering and project management services to provide a high-quality geotechnical exploration of Bell Canyon Dam for a not-to-exceed total of $781,900; and (4) authorize the Public Works Director to approve amendments to the Agreement to increase the not-to-exceed amount by up to 10% of the original PSA amount.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Lesley Milton, Interim Assistant Director of Public Works – Operations Recommendation: Approve the attached Resolution.

Agenda Item 12.11
April 2024 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project Prepared By: Ian Dale, Environmental Services Tech.

Recommendation: Receive and file.
____________________________________________________
To all it may concern:

Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
Water Audit California (Water Audit) hereby comments on the above four agenda items, each of which is based upon gross fraud and misrepresentation. Each of the following comments is to be read as pertaining to each agenda item.

In addition to the following comments which apply generally, Water Audit notes the false statement in Agenda Item 12.1 that the Hunter project contains low income housing, which requirement was removed from the project subsequent to approval by the Planning Commission, the omission of mention of ongoing litigation to misstate the schedule of the Hunter project, and the ongoing controversy of whether the Stonebridge wells can be operated so as to cause continuing and increasing environmental injury.

Setting aside the tangible reality that the City of St. Helena (City) has inadequate water for its existing beneficial uses, the overt misrepresentations contained in the Agenda Report preclude any rational examination of the recommended decisions by the public. The misrepresentations in these agenda items put the lives and property of the City’s residents in unnecessary danger. The purpose of this comment is to put the burden of potential loss of life clearly on the shoulder of the City’s elected representatives.

To be clear, in the event of a catastrophe, Water Audit promises to send this comment to every news organization in the nation together with names of all complicit.

As a public interest organization, we want no part of the responsibility for a disaster while we are on watch.

1. All representations that assign the contents of Agenda Report Exhibit 1 to the Bell Canyon Reservoir are false.

The forgoing agenda items are accompanied by a staff prepared Agenda Report to the City Council. The staff reports at page 333:
“The Division of Safety of Dams (DSOD) provided notice to the City of St.

Helena on July 5, 2023 of outstanding compliance for the Bell Canyon Dam (BCD) (Attachment 1).”
Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
That statement and all like following are false. Staff has taken comments pertaining to one dam, the St Helena Lower Dam (aka the Lower York Reservoir) and attributed them to another dam built nearly a century later, the Bell Canyon Dam. This can be confirmed by comparing the excerpts of the DSOD listing of jurisdiction dams exhibited below.

The Department of Water Rights letter exhibited as Exhibit 1 pertains to “St.

Helena Lower Dam, No. 16-2,” which in the DSOD database is expressed as 16-002, California jurisdictional dam CA-00148. Note in the DODS records that the “year built” is 1878, and the condition as “fair.” Both comments are correct and appropriate for the Lower York Reservoir, which was built by horse and wagon, not by modern heavy equipment.

Compare and contrast with the record for Bell Canyon Dam, dam no. 16.003 (aka 16-3), California jurisdictional dam CA-00149, the Bell Canyon Dam, built in 1958 with modern methods and rated in satisfactory condition.

The City Council and staff know the difference between the two dams, which implies that the staff’s misrepresentation was as the result of calculation, not incompetence. The January 20, 2017, Geotechnical Investigation Report by Kleinfelder engineering referenced in Exhibit 1, but not attached as an exhibit, clearly concerned the St. Helena Lower Dam, not the Bell Canyon Dam. Although the report is strangely Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
not attached and is unavailable in publicly posted records, the 2016 resolution that authorized Kleinfelder’s employment reads in part:

The Lower York Creek Reservoir was constructed in 1878. The dam at the Lower York Creek Reservoir, known as the St. Helena Lower Dam … The St. Helena Lower Dam, like all municipally owned dams in the state, is regulated under the jurisdiction of the State Water Resources Divisions of Safety of Dam (DSOD).

DSOD regularly inspects St. Helena Lower Dam as well as Bell Canyon Dam and keeps extensive records on both facilities. Under the regulatory program, DSOD has presented a number of concerns to the City of St. Helena for approximately over the last 10 years. Concerns include the stability of the St. Helena Lower Dam during a seismic event. DSOD believes that under a seismic event, the St. Helena Lower Dam could be subject to liquefaction and experience a catastrophic failure. As such the DSOD has restricted the amount of water storage capacity the City is permitted to store in the Lower York Creek Reservoir and directed the city to perform a geotechnical analysis. If the city continues to , not address DSOD's concerns, they can further restrict storage capacity and levy other requirements on the City if necessary. (Emphasis added.) An additional July 2016 staff report in support of a $150,000 addition to the Kleinfelder contact which emphasized the danger of the dam and uncertainty of the present condition:

DSOD believes that under a seismic event, the St. Helena Lower Dam could be subject to liquefaction and experience a catastrophic failure. … The contingencies provide insurance to the Project that will allow staff to navigate changing conditions if unpredicted field conditions or other issues arise during the project. Not having a contingency budget could cause the Project drilling to be halted if changing conditions arise in the field … Postponing or not addressing the required work will result in restrictions to the capacity of the City's reservoir, and possible fines from regulators. For these reasons, City Staff recommends City Council approve the First Amendment augmenting Kleinfelder Incorporated's Professional Services Agreement. (Emphasis added)
In short, the representation that the Bell Canyon Dam is in dire need of structural repair to prevent failure is prima facie false. There is no such evidence. The St. Helena Lower Dam is in a potentially catastrophic condition, but nothing is being done or proposed to remediate it.

While the City has represented to the Department of Water Resources that it is operating the St. Helena Lower Dam at reduced capacity until sufficient funds can be Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
secured for removal, that representation is also false. The maximum storage may have been reduced1, but there are no present plans for the removal of this potentially deadly dam, only deferred plans for its maintenance.

The council cannot shelter behind its usual shield of ignorance. On June 13, 2023, council deferred any rehabilitation of the Lower Reservoir in 2026/27, and even then, it assigned a budget of only $50,000. (See City of St. Helena, Agenda 12.1, Water 5 Year Capital improvements Program) This is a trivial sum considering the problem and risks, and completely contradictory to the concurrent representation to the Water Board that the City is seeking funds to remove the dam.

The 2017 Kleinfelder report was last seen by the City Council in May 2023, when a decision was made to ignore public trust impacts of the dam’s operation and enter into a five-year water contract with Spring Mountain Vineyards to supply water at a fraction of the cost paid by City residents. There is no public record of any efforts made to secure funds for dam removal.

In short, staff has misrepresented the Bell Canyon Dam to be in the dangerous condition of the St. Helena Lower dam so as to obtain funds for the benefit of the Bell Canyon dam which is in satisfactory condition, and as a consequence, leave the dangerous Lower York dam unfunded and unrepaired. This is a shocking disregard of the duty of candor on the part of a public employees, and a callous disregard of the potential risk to human life. By this series of misrepresentations, the City Council is intentionally putting its residents’ lives at risk.

2. Staff has misrepresented the contribution of Bell Canyon Reservoir to the City’s water supply.

Staff has grossly misrepresented the contribution of the Bell Canyon Reservoir to the City’s water needs. “The Bell Canyon Dam is part of the City's critical infrastructure, as it provides 80% of the supplied potable water for the City of St. Helena.” This statement is 1 The City’s ability to control the water level in the Lower Dam have on occasion been overwhelmed by heavy rain events that have exceeded the ability to discharge flows downstream.

Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
false, contradicted both by other statements both within and external to the Agenda Report.

In November 2021 the City wrote to the State Water Resources Control Board seeking permission to store early rain. Although obviously intending to emphasize the importance of the reservoir to the total water supply, the City’s report of the contribution of Bell Canyon is 30% less than asserted in the Agenda Report:

The City submits these petitions due to severe drought conditions and low storage levels. As of September 31, 2021, Bell Canyon Reservoir, which has historical served nearly 50% of the City's water demand, had depleted to 28% capacity. With 25% of the reservoir's capacity reserved for fire suppression support, only 3% of its capacity, or less than 100 acre-feet of water, remained for municipal use in the City's service area.

Further, at Agenda Report page 137, again contradicting the 80% representation, it is reported that the historical contributions of the different sources of the city’s water supply have been:

The actual contribution of Bell Canyon reservoir to the total has been:
2022-23 - 32%; 2021-22 – 31%; 2020-21 – 36%; 2019-20 – 41%; 2018-19 – 49%, or on average one half of the assertion of staff.

Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]

3. Staff representations of the relative costs of water production are unsupported by facts and prima facie unbelievable.

At page 136 of the Agenda Report representation is made of the relative costs of production of water from the three sources available to the City of St. Helena:

Use of the surface water from its Bell Canyon Reservoir is by far the least expensive to supply (averaging approximately $0.46/hundred cubic feet (HCF) in Fiscal Year 2023-24), while the groundwater wells ($6.00/HCF in Fiscal Year 2023-24) and City of Napa water ($6.86/HCF in Fiscal Year 2023-24) are considerably higher. The three supply costs are factored into the City’s new rate structure for the Water System, as described herein.

While the staff report is bulked with numerous estimates of future capital expenditures and anticipated revenues, there is no statement of the actual historical costs of operating the Bell Canyon Reservoir and Louis Stella water treatment facility.

The reader is asked to accept on faith the summary representations made by staff, which considering the foregoing is much more than should be asked.

The public deserves to know the economic and other consequences of years of outside contractor operation of the Louis Stralla treatment plant, and of thoughtless operations and maintenance, which has resulted in payroll costs approximately three times greater than market rate for staff. Clearly the cost of operation has changed during the subject five-year window, but there is no evidence of how, or by how much.

Finally, it is represented by the city that critical operating data is not available to the public as it is retained within a proprietary data base owned and controlled by a private contractor. In essence, the city has intentionally circumvented the Public Records Act by hiding its data in private hands, and now it seeks funding to continue this unlawful conduct. This cannot be tolerated.

Conclusion
The above captioned agenda items are based on inadequate and false data and must be rejected without hesitation. That is not to deny the potential needs of the Bell Canyon reservoir, or the City of St. Helena water system in general, but it is axiomatic that falsehoods multiply and require further falsehoods to sustain them, leading to a Agenda Item #12.1.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
complete loss of trust and credibility. Consider the implication of continuing down this path.

Further, we urge the City of St. Helena to recognize and plan immediate remediation of the serious risk to its citizens from the St. Helena Lower Dam. Finally, Water Audit respectfully submits that the City of St. Helena call to account all staff persons responsible for this disgraceful presentation.

Respectfully,
William McKinnon
General Counsel
Direct Dial: 530.575.5335
Agenda Item #12.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: May 28, 2024
FROM: Aaron Hecock, Senior Planner
SUBJECT: Consideration and adoption of a resolution authorizing Amendment #1 to Professional Services Agreement (PSA)
FY2021-049 with Housing Element consultant Mintier
Harnish related to City Council direction to explore
alternative sites, units or other options for replacing Housing Element Opportunity Site #10 for an additional
$25,000 for a total contract amount not to exceed
$253,024.

RECOMMENDED
ACTION:

Staff recommends that the City Council adopt the attached resolution.

PREVIOUS COUNCIL
ACTION:

Adopted the City's 2023-2031 Housing Element on May 9,
2023. Adopted General Plan Amendments and rezonings
committed to in the Housing Element on May 14, 2024.

STATEMENT OF THE
PURPOSE:

To amend the existing Professional Services Agreement
(PSA) with Mintier Harnish to increase funding by $25,000 for expert support to the City as part of City Council
direction to explore alternative sites, units or other options for replacing Housing Opportunity Site #10 in the City's adopted Housing Element.

FINANCIAL IMPACT: The financial impact is a total of $25,000 for the amended PSA and can be absorbed in the current FY 2023-24
adjusted budget from account 101-45-00-21-45.

BACKGROUND: On January 26, 2021 the City entered into a PSA with Mintier Harnish to assist the City with preparing and adopting its 6th Cycle 2023-2031 Housing Element Update. The scope of work for that contract has been completed thus requiring an amendment to the PSA for the additional work requested.

DISCUSSION:

The City’s 2023-2031 Housing Element was adopted by the City Council on May 9, 2023. The adopted Housing Element included 12 key housing opportunity sites, of which 7 sites were designated to be rezoned in order for the City to meet its assigned Regional Housing Needs Allocation (RHNA) of 256 units during the course of the 8 year Housing Element cycle (the other key opportunity sites do not require rezoning, as their existing zoning was adequate for the density needed to meet RHNA obligations). During the General Plan Amendment and rezoning process of the opportunity sites described in the adopted Housing Element, the City received much public opposition to the Agenda Item #12.2.

rezoning of opportunity Site #10 from Medium Density Residential to High Density Residential. The City Council directed staff to work with community members and explore an overlay and other options including other sites and units to replace Site 10 after adoption of the ordinance and recertification of the Housing Element by HCD.

Since the site selection process is prescribed by State law and the Housing Element consultant is most knowledgeable about the criteria and working with HCD, staff desires to continue to work with the Housing Element consultant on facilitating this specific scope of work.

GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Original PSA FY2021-049
Resolution
Amendment #1 Mintier Harnish
Mintier Harnish SOW_revised
Mintier Harnish Cost
Agenda Item #12.2.

Mintier Harnish January 26, 2021

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on January 26, 2021 by and between the City of St. Helena, located in the County of Napa, State of California (City), and Mintier Harnish Planning Consultants (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as the 2023-2031 6th Cycle Housing Element Update.

B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Proposal for Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Proposal for Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Proposal for Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Proposal for Services” Section 6 Fee Proposal attached hereto and made a part hereof. Total compensation shall not exceed $228,024 unless additional compensation is approved in accordance with Section 2.

B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, Agenda Item #12.2.

Mintier Harnish January 26, 2021
and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.

Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.

Agenda Item #12.2.

Mintier Harnish January 26, 2021
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.

Agenda Item #12.2.

Mintier Harnish January 26, 2021
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) Agenda Item #12.2.

Mintier Harnish January 26, 2021
(collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any Agenda Item #12.2.

Mintier Harnish January 26, 2021
elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project Agenda Item #12.2.

Mintier Harnish January 26, 2021
completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

Agenda Item #12.2.

Mintier Harnish January 26, 2021
SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and Agenda Item #12.2.

Mintier Harnish January 26, 2021
harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years Agenda Item #12.2.

Mintier Harnish January 26, 2021
after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.

B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by facsimile or first class mail, addressed as follows:

To City: City Manager
1572 Railroad Avenue
St. Helena, California 94574
To Consultant: Mintier Harnish
1415 20th Street
Sacramento, CA 85811
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.

Agenda Item #12.2.

Mintier Harnish January 26, 2021
B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Agenda Item #12.2.

Mintier Harnish January 26, 2021
SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
Agenda Item #12.2.

Agenda Item #12.2.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY OF ST. HELENA AUTHORIZING AMENDMENT #1 TO PROFESSIONAL SERVICES AGREEMENT FY2021-049 WITH MINTIER

HARNISH RELATED TO CITY COUNCIL DIRECTION TO EXPLORE ALTERNATIVE

SITES, UNITS OR OTHER OPTIONS FOR REPLACING HOUSING OPPORTUNITY SITE #10 FOR AN ADDITIONAL $25,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $253,024.

Recitals

1. On January 26, 2021 the City entered into a PSA with Mintier Harnish to assist the City with preparing and adopting its 6th Cycle 2023-2031 Housing Element Update. The scope of work for that contract has been completed thus requiring an amendment to the PSA for the additional work requested.; and

2. The City’s 2023-2031 Housing Element was adopted by the City Council on May 9, 2023; and

3. The City of St. Helena has completed the scope of the original agreement and now desires to continue utilizing Mintier Harnish to provide support in exploring alternative sites, units or other options for replacing Housing Opportunity Site #10 in the City's adopted Housing Element; and

4. On May 14, 2024 the City Council directed staff to explore an overlay and other options including other sites and units to replace Site 10 after adoption of the ordinance and recertification of the Housing Element by HCD; and

5. Expected services include coordination meetings, assisting the City with ensuring potential options meet state requirements for site selection and the evaluation of alternatives in accordance with the scope of work attached (Exhibit A); and

6. The City of St. Helena and Mintier Harnish now desire to amend the Agreement for an additional $25,000 for a total amount not-to-exceed $253,024.

Resolution
A. Now, therefore, the City Council of the City of St. Helena authorizes the City Manager to execute Amendment No. 1 to STH Contract: FY2021-049 in the amount of $25,000 for a total contract amount not to exceed $253,024.

B. Approved at a Regular Meeting of the St. Helena City Council on May 28, 2024 by the following vote:

Agenda Item #12.2.

Mayor Dohring: _______________
Vice Mayor Hall: ______________
Councilmember Chouteau: ________________
Councilmember Summers: ________________
Councilmember Kenealy: _________________
APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.2.

First Amendment to Professional Services Agreement STH Contract: FY 2021-049 Mintier Harnish
AMENDMENT #1
FOR PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH; STH CONTRACT: FY2021-049 PERTAINING TO EXPLORING ALTERNATIVE SITES,

UNITS OR OTHER OPTIONS FOR REPLACING HOUSING ELEMENT
OPPORTUNITY SITE #10 FOR AN ADDITIONAL $25,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $253,024.

This first amendment to Professional Services Agreement with Mintier Harnish STH Contract: FY 2021-049 dated January 26, 2021 ("Agreement") is made as of this ____ day of _______, 2024 by and between the City of St. Helena and Mintier Harnish.

RECITALS
A. On January 26, 2021, The City of St. Helena and Mintier Harnish entered into an agreement to provide support to the Community Development Department with preparing, adopting and certification of the City’s 6th Cycle 2023-2031 Housing Element Update; and
B. The City of St. Helena has completed the scope of the original agreement and now desires to continue utilizing Mintier Harnish to provide support in exploring alternative sites, units or other options for replacing Housing Opportunity Site #10 in the City's adopted Housing Element; and
C. Expected services include coordination meetings, assisting the City with ensuring potential options meet state requirements for site selection and the evaluation of alternatives in accordance with the scope of work attached (Exhibit A); and D. The City of St. Helena and Mintier Harnish now desire to amend the Agreement for an additional $25,000 for a total amount not-to-exceed $253,024.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. The Scope of Services to the Agreement is hereby amended to include (in addition to the tasks already completed by Consultant) the additional scope of services set forth in Exhibit A, attached hereto and incorporated herein by this reference.

2. Section 4.A. Compensation, is amended to read as follows:
“Total compensation shall not exceed $253,024…”
Agenda Item #12.2.

First Amendment to Professional Services Agreement STH Contract: FY 2021-049 Mintier Harnish
All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Mintier Harnish
By: _____________________________
Print Name:_______________________
Title: ____________________________
CITY OF ST. HELENA
a Municipal Corporation
By:________________________________
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
_______________________________
Ethan Walsh, City Attorney, St. Helena
ATTEST:
____________________________
City of St. Helena City Clerk
Cindy Tzafopolous
Agenda Item #12.2.

First Amendment to Professional Services Agreement STH Contract: FY 2021-049 Mintier Harnish

EXHIBIT A
Agenda Item #12.2.

City of St. Helena Proposed Scope of Work
Sites Inventory Alternatives Outreach Mintier Harnish
May 10, 2024 1
City of St. Helena – Sites Inventory Alternatives
Scope of Work
Task 1.1: Project Kick-off Meeting (Virtual)
Mintier Harnish and City staff will hold a kick-off meeting via Zoom at the outset of the Project.

This meeting will provide an opportunity to discuss ideas and expectations for the Project; confirm roles and responsibilities; and refine the scope of work and schedule. The Consultants will collaborate with City staff at the kick-off meeting to determine the desired number of Citizen’s Advisory Committee (CAC) meetings, the meeting arrangements, and meeting facilitation.

Task 1.2: Planning Commission and City Council Joint Study Session (Optional) Mintier Harnish will facilitate a joint study session with the Planning Commission and City Council. This study session will include a summary presentation providing a common understanding of the issue at hand, including but not limited to:
• HCD requirements for lower-income RHNA sites,
• Concerns raised by the property owner, and
• Public input received to-date.

Mintier Harnish will facilitate a discussion with the Planning Commission and City Council to take feedback and direction related to:
• Formation of the CAC,
• Expectations for project outcomes, and
• Planning Commission and City Council preferences for site #10.

Task 1.3: CAC Meeting #1: Issues and Alternatives to Explore Based on direction provided by the Planning Commission and City Council under Task 1.2, Mintier Harnish will work with City staff to form a CAC of local stakeholders and residents.

Following formation of the CAC, Mintier Harnish will facilitate an initial CAC meeting to discuss issues related to the removal of site #10 from the sites inventory and to begin to identify potential alternatives.

Task 1.4: Identification of Potential Alternatives
Mintier Harnish will prepare a summary list of potential alternative concepts to meeting the RHNA, potential including, but not limited to:
• Identification of alternative sites, such as City-owned surplus sites, residential sites with potential for increased density, and non-residential sites with potential for residential capacity if rezoned to allow multi-family or mixed use development.

Agenda Item #12.2.

City of St. Helena Proposed Scope of Work
Sites Inventory Alternatives Outreach Mintier Harnish
May 10, 2024 2
• Expanding residential capacity by allowing residential uses in traditionally non-residential zones, increasing density in existing residential zones, providing flexible zoning standards, or revising existing land use controls.
• Implementing an affordable housing overlay zone.
• Additional concepts identified by the TAC, Planning Commission, and Council.

The summary report will provide a high-level discussion of each alternative. A detailed analysis of each concept’s capacity to meet the RHNA shortfall can be completed under separate scope.

Task 1.5: CAC Meeting #2: Evaluation of Alternatives
Mintier Harnish will facilitate a second CAC meeting to review the alternative concepts identified under Task 1.4 and provide input on preferred alternatives to consider for further evaluation.

Following the meeting, Mintier Harnish will provide a summary of input received from the CAC.

Agenda Item #12.2.

Proposal Cost Estimate (1)(2)
Mintier Harnish
Phases, Tasks Description

HARNISH
Project Manager
R. LESTER
Assistant Project
Manager
Support/Administrati
ve
Subtotal Hours
Subtotal Costs
TOTAL
COSTS
PHASE 1 PROJECT INITIATION AND COMMUNITY ENGAGEMENT
Task 1.1 Kick-Off Meeting (Virtual) 2 3 5 $1,190 $1,190Task 1.2 Planning Commission and City Council Joint Study Session 8 10 18 $4,340 $4,340 Task 1.3 CAC Meeting #1: Issues and Alternatives to Explore 8 12 20 $4,760 $4,760 Task 1.4 Identification of Potential Alternatives 2 22 24 $5,180 $5,180 Task 1.5 CAC Meeting #2: Potential Alternatives 8 12 20 $4,760 $4,760 Subtotal 28 59 0 87 $20,230 $20,230
PM Project Management
Project Management 6 6 12 24 $4,620 $4,620
Subtotal 6 6 12 24 $4,620 $4,620
TOTAL
Total Hours 34 65 12 111 - -2024 Billing Rates $280 $210 $140 - - -Labor Subtotals $9,520 $13,650 $1,680 - $24,850 $24,850Direct Expenses (e.g., printing, travel) $0 $0 TOTAL COST $24,850 $24,850
1) This represents
a total not to exceed cost based on the provided scope of work. 2) The distribution of hours, staff categories, and tasks are an estimate.

While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.

MINTIER HARNISH

Agenda Item #12.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 28, 2024
FROM: Lesley Milton, Interim Assistant Director of Public Works - Operations
SUBJECT: Authorization to pay invoices from Aaction Rent for a cost not-to-exceed $70,323 for emergency pump rentals at the Wastewater Treatment Plant for high flow events due to
extended rain season.

RECOMMENDED
ACTION:

Authorization to issue payment for pump rentals needed
for inflow & influent (I&I) and Sanitary Sewer overflow (SSO) mitigation.

PREVIOUS COUNCIL
ACTION:

On May 14, 2024 the City Council authorized payments to Herc Rentals and Rain for Rent for equipment related to the extended rain season. This action is for additional pumps at the wastewater treatment plant.

STATEMENT OF THE
PURPOSE:

Authorize payment for pump rentals that have exceeded
staff budget purchasing authority.

FINANCIAL IMPACT: The total financial impact to the Wastewater Fund is $70,323 and can be absorbed in the FY 24 adopted
budget.

BACKGROUND:

This winter season was unseasonably wet and both the Water and the Wastewater Treatment facilities required additional pumping capacity to be able to maintain adequate operations and stay compliant with health and safety regulations.

The Wastewater Treatment Plant and Wastewater Collections each rented a 4-inch bypass pump and a 6-inch bypass pump for high flow events used to prevent Sanitary Sewer Overflows (SSOs) from Rain for Rent. Any instance of an SSO is a threat to public health and safety.

DISCUSSION:

Rental costs were incorporated into the FY 24 adopted budget however, rentals were needed longer than anticipated due to the extended rain season, and both services have exceeded the threshold for purchasing. Therefore, in order to pay the existing invoices, City Council authorization is required for this rental. Staff followed procurement policies obtaining three standard quotes from different vendors and selecting the lowest cost. However, keeping the equipment longer than anticipated caused the cost to exceed the purchasing threshold past the authority of staff. Below is a summary of the rentals and costs.

Agenda Item #12.3.

Aaction Rent:

The original quoted rental for the 6-inch bypass pump for three months was a total cost of $23,000. However additional rain events required keeping the pump for an extended period of time for an additional $20,946 for a total invoiced amount of $43,946 The original quoted rental for the 4-inch bypass pump for three months was a total cost of $11,334. However additional rain events required keeping the pump for an extended period of time and the final invoice pushed the total value of the rental to $26,377.86.

Total not to exceed expenditure amount for both pumps is $70,323.

There are enough funds to cover this expenditure in wastewater treatment budget and between the following budget line items
GL 571-50-29-21-25 - Rental Services $26,226.66
GL 571-50-29-23-12 - Maintenance Supplies $22,100
GL 571-50-29-23-15 - Machine/Equipment $10,000
GL 571-50-29-23-30 - Machine/Equipment $12,100
ENVIRONMENTAL REVIEW: This is not a CEQA project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:

Resolution Aaction Rent Bypass Pumps
20240411 POCO AArents #15193
Agenda Item #12.3.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
AUTHORIZATION TO PAY INVOICES FROM AACTION RENTS FOR A COST NOT-TOEXCEED $70,323 FOR EMERGENCY PUMP RENTALS AT THE WATER TREATMENT

PLANT AND THE WASTEWATER TREATMENT PLANT

RECITALS
A. The winter season was unseasonably wet and both the Water and Wastewater Treatment facilities required additional pumping capacity to maintain adequate operations and stay compliant with health and safety regulations;
B. The Water Treatment Plant required a decanting pump rental for dewatering the sludge ponds; and
C. The Wastewater Treatment Plant required the rental of a 4” bypass pump for high flow events to prevent Sanitary Sewer Overflows; D. The Wastewater Treatment Plant also required the rental of a 6” bypass pump for high flow events to prevent Sanitary Sewer Overflows;

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The rentals of two bypass pumps were necessary for the Wastewater Treatment facilities due to the extended rainy season in order to maintain operations and comply with health and safety regulations.

2. Authorization to pay invoices to Aaction Rentals for a total not-toexceed amount of $70,323 for the rentals of a 4” and a 6” pump.

Approved at a Regular Meeting if the St. Helena City Council on May 28, 2024, by the following vote:

Agenda Item #12.3.

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.3.

Updated 8/31/2017

PURCHASE ORDER/REQUISTION
Change Order to PO #:

City of St. Helena

VENDOR INFORMATION
Vendor Name:

Mailing Address: City: State: Zip Code:

Vendor Contact Name: Phone Number: ALT Phone Number:

Email:

BUDGETED INFORMATION
GL Account Number : Amount: Project Number (If applicable):

CHANGE ORDER DESCRIPTION

ONLY INFORMATION TO ADD OR SUBTRACT FROM ORIGINAL PURCHASE ORDER Quote/W.O. #: Quantity: Description: (MAXIMUM OF 64 CHARACTERS) Unit Price: Total:
(ATTACH ALL SUPPORTING DOCUMENTATION)

SHIPPING & HANDLING
TAX

TOTAL (CHANGE ORDER INCLUDING S&H/TAX)

TOTAL (ADJUSTED PURCHASE ORDER AMOUNT)

ADDITIONAL DEPARTMENT INFORMATION
Justification:

Quotes: Description of Quote:
☐ Attached ☐ Not Applicable
Contract Information: Contract Number:
☐ Attached ☐ Not Applicable
*Purchase Orders to be turned in by 5:00pm Tuesday for processing on Wednesday.

CHANGE ORDER SIGNATURES
Requestor Signature Department Head Signature

FINANCE STAFF USE ONLY
Finance Department Approval: Purchase Order Number: Scan & Attached to PO: Vendor ID:
☐ Yes ☐ No ☐ Yes ☐ No
Purchased Order Closed: Date Entered & Signature:
☐ Yes ☐ No
DATE SUBMITTED:

REQUESTED BY:

DEPT:

Agenda Item #12.3.

Agenda Item #12.3.

Invoice 728171A-5
1,351.19 USD AAction Rents Santa Rosa
The Invoice has been exported
Stampli 04/10/2024 13:46
The invoice has been authorized for payment
Yosselyn V. 04/10/2024 10:56
Invoice approval has been received
Clayton C. 04/08/2024 06:43
Invoice approval has been received
Lesley M. (as a delegate of Chace C.) 03/27/2024 11:28
^
V
v
v
▼Vendor AAction Rents Santa Rosa AACTION i
Invoice Status Authorized for Payment
Handled By Being processed by the AP dept.

Processing Began 03/25/2024 Received From [email protected] Invoice Type Invoice
Due Date 04/21/2024
Invoice Date 03/22/2024
Invoice Amount 1,351.19 United States dollar
☰ GL Accounts View line items 1,351.19
GL Account 571-50-29-21-25 Equipment Rental
Amount 1,351.19
Tax Amount
Description Trash Pump Rental March 2023
Agenda Item #12.3.

An update has been made to the field "GL Accounts"
Lesley M. 03/27/2024 11:28
▼Additional details
An invoice approval request has been submitted to Chace C. and Clayton C.

Jesus G. 03/25/2024 13:25
Coding details have been updated
Jesus G. 03/25/2024 13:25
▼Additional details
Invoice sent via email
Stampli 03/25/2024 08:07
▼Additional details
% Invoice+728171A.pdf
e
b
#
s
Agenda Item #12.3.

Santa Rosa, CA 95403
3785 Brickway Blvd Unit 110
Aaction Rents
Sat 2/17/2024
Invoice#
728171-5
Invoice
www.aactionrents.com Open
Remit To:

Invoice# 728171-5 Open Sat 2/17/2024
Customer #: 17211
CITY OF ST. HELENA
1480 MAIN STREET
Date Out Sat 2/17/2024
ST. HELENA, CA 94574
Fold Here
60 Fold Here
Sat 2/17/2024
Terms Aging Date
Ordered By: JIMMY
Sales Rep: James Laurent 707-791-5807 [email protected] Delivery Sat 2/17/2024 8:00AM

CHACKS LN

WATER TREATMENT PLANT
PO # 728171-5
KeyQty Items Rented Disc% Status Rental Period Price
20% Out Sat 2/17/2024 8:00AM $747.20
to
Sat 3/16/2024 8:00AM
1 240040#91650 4" GAS TRASH PUMP
20% Out Sat 2/17/2024 8:00AM $747.20
to
Sat 3/16/2024 8:00AM
1 240040#72171 4" GAS TRASH PUMP
20% Out Sat 2/17/2024 8:00AM $532.00
to
Sat 3/16/2024 8:00AM
5 240043-5 4" X 50' DISCHARGE HOSE
20% Out Sat 2/17/2024 8:00AM $0.00
to
Sat 3/16/2024 8:00AM
1 240042-5 4" X 20' SUCTION HOSE
20% Out Sat 2/17/2024 8:00AM $0.00
to
Sat 3/16/2024 8:00AM
1 240042-5 4" X 20' SUCTION HOSE
Out Sat 2/17/2024 8:00AM $3,466.80
to
Sat 3/16/2024 8:00AM
9 6" X 50 MXF CAM LAYFLAT
HOSE
MR-SR5
Out Sat 2/17/2024 8:00AM $331.20
to
Sat 3/16/2024 8:00AM
2 MR-SR5 4" MxF CAM GATE VALVE
Out Sat 2/17/2024 8:00AM $128.40
to
Sat 3/16/2024 8:00AM
1 TEE (2) FM CAM x 6" MALE
CAM
MR-SR5
Out Sat 2/17/2024 8:00AM $128.40
to
Sat 3/16/2024 8:00AM
1 MR-SR5 6" 90 BEND
KeyQty Items Sold Part# Status Each Price
1 |DELPU-5 PICKUP TRUCK CHARGES Sold $200.00 $200.00

JIMMY TO DELIVER
Printed On Wed 3/ 6/2024 12:43:45PM Software by Point-of-Rental Software www.point-of-rental.com contract-params.SQL.rpt (8) Mon-Fri 7:00-5:00 Sat 8:00-4:00 Sun 9:00-4:00 Modification #6 Agenda Item #12.3.

Contract #: 728171 CITY OF ST. HELENA Page 2 of 2
Current On Account
Please pay from this invoice.

Rental and Sales: Tax 2021 - Santa Rosa:
$6,787.80 $0.00
Total Amount: $6,787.80 Discount: $506.60 Total Paid $0.00 Total Due: $6,281.20 707-837-7645 Phone www.aactionrents.com 707-838-4454 Fax CITY OF ST. HELENA
Signature:

Printed On Wed 3/ 6/2024 12:43:45PM Software by Point-of-Rental Software www.point-of-rental.com contract-params.SQL.rpt (8) Mon-Fri 7:00-5:00 Sat 8:00-4:00 Sun 9:00-4:00 Modification #6 Agenda Item #12.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 28, 2024
FROM: Lesley Milton, Interim Assistant Director of Public Works - Operations
SUBJECT: Approval of a resolution authorizing the purchase of two 8- inch trailer mounted pumps for a total cost of $237,935.80 from Holland Pump to assist with prevention of sanitary sewer overflows and other potential flooding events.

RECOMMENDED
ACTION:

Approve the attached resolution authorizing the purchase.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To purchase equipment that staff has been renting to
prevent sanitary sewer overflows or other storm drain
flooding during high rain and influent events.

FINANCIAL IMPACT: The total financial impact of the purchase is $237,935.80 which is available in the adopted FY24 Public Works
Stormwater Operations and Wastewater Collections
Operations budgets.

BACKGROUND:

The last several years has provided increasingly unpredictable weather patterns. During high rain events, there are increased risk of stormwater and sanitary sewer overflow instances which create health and safety issues as well as violations of the state law.

Each pump system consists of a centrifugal pump and a separator, which enables air to be separated from the liquid and be sucked by a vacuum pump and can handle liquids containing solids of up to 3" in size. These pumps will assist with the water/liquid and semi solid extractions bypassing the transmission system to prevent overwhelming with excessive volumes of liquid.

In order to maintain compliance with state law, prevent the health issue and stay compatible with our obligations to the Riverwatch settlement, staff is requesting the purchase of two 8-inch trailer mounted pumps; one for stormwater and one for wastewater collections.

DISCUSSION:

Staff has identified Holland Pump as a Sourcewell-compliant vendor that can provide two 8-inch pump trailers, a Gorman Rupp PA trailer mounted pump for $134,122.90 and one Atlas Copco PAC Trailer Mounted Pump for $103,813.00 both capable of delivering Agenda Item #12.4.

approximately 2700 gallons per minute of capacity. Sourcewell is a cooperative purchasing program that manages the solicitation requirements and offers members easy access to an established network of awarded contracts. It combines the buying power of more than 50,000 government, education, and nonprofit organizations to save agencies time and money. The City's purchasing policies allow for purchasing from Sourcewell-compliant vendors in lieu of competitive bidding. $115,000 was included in the FY 24 budget for rental equipment between the two departments. By purchasing both pumps, the payback period is less than 2.5 years.

Purchasing both pumps is a more cost-effective solution in the short and long term and will provide better preventative services. Two pumps are required because equipment cannot be shared between stormwater and wastewater materials due to regulations.

Total cost for the equipment is as follows:

Equipment Cost Shipping Taxes Total
Gorman Rupp $ 130,322.90 $ 3,800.00 $ 10,751.64 $ 144,874.54 PAC F88 $ 100,013.00 $ 3,800.00 $ 8,251.07 $ 112,064.07 $ 256,938.61
Purchase of the pumps will be made from the Capital Equipment account and through savings from other accounts.

Purchase of the pumps will be made out of the following accounts:

Gorman Rupp PA Trailer
Wastewater Operations Fund
571-50-20-26-30 $95,500 Capital equipment
571-50-20-21-45 $49,400 Other contract services
Atlas Copco PAC Trailer
Stormwater Operations Fund
101-50-13-36-30 $43,500 Capital Equipment
101-50-13-21-25 $15,000 Rental Services
101-50-13-21-45 $29,000 Other Contract Services
101-50-13-22-15 $25,000 Special Department Supplies
Staff recommends authorizing the capital purchases for both trailer pumps as presented.

ENVIRONMENTAL REVIEW: Not a CEQA project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 7: Enhance Organizational Effectiveness
Agenda Item #12.4.

DOCUMENTS ATTACHMENTS:

Resolution
atlas-copco-flow-series-brochure-compressed
Holland Pump Quote 15480 St. Helena Gorman Rupp PA8 Pump w cat pages Holland Pump Quote 15481 St. Helena PAC F88 Pump w cat sheet Agenda Item #12.4.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE OF TWO 8-INCH TRAILER MOUNTED PUMPS FOR A TOTAL COST OF $237,935.80 FROM HOLLAND

PUMP TO ASSIST WITH PREVENTION OF SANITARY SEWER OVERFLOWS AND OTHER POTENTIAL FLOODING EVENTS.

RECITALS
A. The last several years has provided increasingly unpredictable weather patterns; and
B. There are increased risks of stormwater and sanitary sewer overflow instances which create health and safety issues, as well as state law violations; and
C. Holland Pump is a Sourcewell-compliant vendor that can provide two 8-inch pump trailers, a Gorman Rupp PA trailer mounted pump, and an Atlas Copco PAC Trailer Mounted Pump; and
D. These pumps are capable of delivering approximately 2,700 gallons per minute of capacity and have a centrifugal pump and a separator which enables the vacuum pump to handle both liquids and solids up to 3” in size; and
E. Two pumps are necessary as equipment cannot be shared between stormwater and wastewater materials due to regulations; and
F. These pumps will help the City maintain compliance with state law, stay compatible with its obligations to the Riverwatch settlement, and prevent health issues.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

Agenda Item #12.4.

2. Authorizes the City Manager to purchase a Gorman Rupp PA Trailer Pump for $144,874.54 for wastewater collections, and an Atlas Copco PAC Trailer Mounted Pump for $112,064.07 for stormwater collections - pricing includes tax and shipping.

Approved at a Regular Meeting if the St. Helena City Council on May 28, 2024, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.4.

atlascopco.com
Atlas Copco
Flow Series
Agenda Item #12.4.

We are driven by innovation
We focus on creating partnerships
A new level of Serviceability
• Service time reduction with the Atlas Copco SAIL Solution the revolutionary cartridge seal • Bolted wear ring for fast replacement and no special tool requirement • Patented swing door (except F1212) to access the pump within minutes • Large doors to access all service points
• Fluid drain points for save and trouble free service
Solution
UNDER
60 MINUTES

SERVICE TIME
HINGE
DOOR
3 MIN

CLEAN-UP AND RESTART
Best in class performance
• Up to 82% pump efficiency at B.E.P. for more pumping with same required energy • Reduced pump shaft speed for improved NPSHR and reduced wear of pump parts • 50cfm vacuum pump capacity to prime faster and get the job done quicker • Unique enclosed impeller design with deflector vanes keeps Seal always clean and reduces wear for long lasting performance
• High fuel efficiency (FT4)
UNIQUE

DEFLECTOR
VANES
3 TIMES
LONGER

SEAL LIFE
UP TO
82%

EFFICIENCY
AT B.E.P.

UP TO
30%

REDUCED
M.T.T.R.

Agenda Item #12.4.

We deliver sustainable value
Mechanical Seal Patent and Trademark.

Products - PAC H and PAC F.

S
A
I
L
Technology that creates a difference
• All Info a QR Code Scan Away! – Power Connect!
• Digitally connected - Fleetlink
• Cross-linked PE fuel cell –
No oxidation inside the tank and safe for life
Semi Cartridge Seal Serviceability
Performance
Lifespan
Safe and secured
Adjustable Ring
Integrated oil bath
Leakage Detection Port
L L
Power
connect a
scan away
Rust free
polyethylene fuel
tank
Agenda Item #12.4.

Solution
Atlas
Copco
Flow
series

SUPERIOR SERVICEABILITY
Reduce M.T.T.R

EASY DRAIN ACCESS FOR PUMP
Easy access and maintenance

POWER CONNECT
Accessible through QR Code

HEAVY DUTY VACUUM PUMP
Provides high performance priming result
with all media

INTEGRATED OIL BATH
Extended dry running capability

UNIQUE ENCLOSED IMPELLER

DEFLECTOR VANES
Innovative design to extend Seal life and
reduce wear
UP TO
30%

REDUCED
M.T.T.R.
3 TIMES
LONGER

SEAL LIFE
Agenda Item #12.4.

MAX
FLOW
UP TO 9,000 USgpm

LINK BELT DESIGN
Quick maintenance

INTEGRATED LIFTING HOOK / LUG
Simple access and safe lifting

EXTERNAL E-STOP AND PRESSURE GAUGES
Protected and always in control

CROSS-LINKED PE FUEL CELL
No tank oxidation and safe
MAX

HEAD UP
TO 269 FT
Agenda Item #12.4.

Specifications PAC F44 PAC F66 | PAS F66 PAC F88 | PAS F88 PAC F1212 JD-S 156 | 325 HP
Max. head ft 152 166 200 | 195 153 | 269
Max. capacity Us gpm 1,320 2,640 3,950 | 3,750 7,210 | 9,000 Suction flange size in 4 6 8 12
Discharge flange size in 4 6 8 12
Max. solids handling in 3 3 3 3.5
Best efficiency point % 73.5 79 | 76 82 | 80 74
Engine Make Kohler Kohler John Deere John Deere
Emission compliance FT4 FT4 FT4 FT4
Max. engine power HP 49 74 125 156 | 325
Max. operating speed rpm 2,100 1800 2000 1900** | 1750
Max. fuel autonomy h 50 25.7 18.5 25.6 | 8.8
**Engine Speed
PAC Flow series technical data
Composite Pump Curve
Agenda Item #12.4.

Photos and illustrations contained herein might depict products with optional and/or extra components which are not included with the standard version of the product and, therefore, are not included in a purchase of such product unless the customer specifically purchases such optional/extra components. We reserve the right to change the specifications and design of products described in this literature without notice.

Not all products are available in all markets.

Atlas Copco Power Technique
atlascopco.com/ptba
• 1.6 - 6.5 kVA
• up to 4,780 GPM
Power Technique Solutions Portfolio
Atlas Copco’s Power Technique Business Area has a forward-thinking philosophy. For us, creating customer value is all about anticipating and exceeding your future needs – while never compromising our environmental principles.

Looking ahead and staying ahead is the only way we can ensure we are your long term partner.

Air compressors
Generators
Dewatering pumps
Light towers
Ready to go
Portable
Electric submersible
LED
Versatility Productivity partner
Mobile
Surface Pumps
• 95-250 cfm
• 58-150 psi
• 400-900 cfm
• 58-200 psi
• 950-1800 cfm
• 100-508 psi
• 25-1450* kVA
• up to 9,100 GPM
*Diesel and electric options available *1000-5000 psi with Boosters 2958 0580 02 © Atlas Copco Airpower NV, Belgium 2021. All rights reserved.

NOTE:

See individual product reference
sheets for full performance details.

Energy Storage System
• 250-500* kVA • 30 - 40* kVA
• up to 31,000 sqft of light coverage
Agenda Item #12.4.

EN © Atlas Copco AB, Stockholm, Sweden. Production: Atlas Copco Brand Studio. Print: BrandFactory, April 2018.

Atlas Copco Power Technique
atlascopco.com
Agenda Item #12.4.

3/28/2024
Customer #: QUOTECUST

SALES QUOTE
Address:

Customer:

Sales Person: CARL CALABRESE
Site:

Address:

Contact:

Phone:

Quote Date:

QUOTE No.:15480
Site Contact:

Phone:

Division:

Carlos Uribe
(707) 486-6144
1066
City of St. Helena
1088 College Ave.

Saint Helena CA 94574
West Palm Beach FL 33413
City of St. Helena *NEW
Customer Order #:

Equipment Description Unit Price Qty
Ordered
Qty
B/Ordered
Sales Value TAX Line Total
MISC Gorman Rupp PA8E60-4045H
FT4, trailer mount, with float
switch, open unit
1 1 $113,262.90 $113,262.90 $0.00 $113,262.90
MISC Bauer 8" Flange x SOC fittings 2 2 $520.00 $1,040.00 $0.00 $1,040.00 MISC 8" x 50 ft. red layflat discharge
hose
20 $679.50 20 $13,590.00 $13,590.00 $0.00
MISC 8" x 20 ft. Kanaline suction hose
w/ Bauer fittings / Strainer
1 1 $1,027.50 $1,027.50 $0.00 $1,027.50
MISC 8" x 10 ft. Kanaline suction hose
w/ Bauer fittings
1 1 $862.50 $862.50 $0.00 $862.50
MISC 8" Bauer 90º Elbow 1 1 $540.00 $540.00 $0.00 $540.00 FREIGHT FREIGHT 1 1 $3,800.00 $3,800.00 $0.00 $3,800.00 $134,122.90
SUB TOTAL:

TAX: $0.00
TOTAL:

FREIGHT (SHIPPING/DELIVERY):
$130,322.90
$3,800.00
Notes:

Offered under our Sourcewell Contract 101221-HDL
Note: Holland Pump does not collect any
CA state or local sales, use, or other taxes.

Any taxes would be the purchasers responsibility
Lead time 16 weeks.

The GR 8" pump will deliver approx.
2640 GPM @ 80 ft. TDH and 15 ft.
suction lift.

Any questions please call or email.

Carl Calabrese
[email protected]
386-426-1345 x 6603
DATE ISSUED: 3/28/2024 Page 1 of 1
Agenda Item #12.4.

 Copyright Gorman‐Rupp Pumps 2023
GORMAN‐RUPP PUMPS
www.grpumps.com
Specifications Subject to Change Without Notice Printed in U.S.A.

PUMP SPECIFICATIONS
Size: 8 x 8” (203 mm x 203 mm) Flanged.

Casing: Ductile Iron 65‐45‐12.

Maximum Operating Pressure 109 psi (752 kPa).*
Enclosed Type, Two Vane Impeller: Ductile Iron 80‐56‐06.

Handles 3” (76,2 mm) Diameter Spherical Solids.

Suction Spool: Gray Iron 30.

Impeller Shaft: Chrome‐Plated Steel.

Wear Ring: Ductile Iron 65‐45‐12.

Pedestal: Gray Iron 30.

Seal Plate: Gray Iron 30.

Seal: Mechanical, Oil‐Lubricated. Silicon Carbide Rotating Face. Silicon Carbide Stationary Seat. Fluorocarbon Elastomers (DuPont Viton or Equivalent). Stainless Steel 18‐8 Cage and Spring. Maximum Temperature of Liquid Pumped, 160F (71C).*
Shaft Sleeve: Stainless Steel 303/304.

Priming Chamber: Gray Iron 30 Housing w/Stainless Steel Float and Linkage.

Discharge Check Valve: Ductile Iron Housing with Welded Nickel Seat and Buna-N Flapper.

Radial Bearing: Open Single Row Ball.

Thrust Bearing: Open Double Row Ball.

Bearing Lubrication:.Lithium EP2 Grease.

Seal Cavity Lubrication: SAE 30 Non‐Detergent Oil.

Gaskets: Red Rubber, Buna‐N, and Compressed Synthetic Fibers.

O‐Rings: Buna‐N.

Hardware: Standard Plated Steel.

Seal Cavity Oil Level Sight Gauges.
*Consult Factory for Applications Exceeding Maximum Pressure and/or Temperature Indicated.

Standard Equipment: Gear‐Driven Air Compressor. Hoisting Bail. Strainer.

Full Feature Control Panel. Single Ball Type Float Switch..** Optional Equipment: Battery. Skid Drag Base Kit. Heated Priming Chamber Kit. NPT Suction and Discharge Flange Kits. High Speed (55 MPH/89 KM/H) Tandem Axle Pneumatic‐Tired Wheel Kit w/ DOT‐Approved Lights and Electric Brakes. Tandem Axle Over‐the‐Road Trailer (Meets DOT Requirements). Submersible Transducer Liquid Level Sensor. **50 Ft. (15 m) Standard Length; Dual Switches and Alternate Cable Lengths Available From the Factory.

Specification Data PAGE 1309 Sec. 42 Diesel Engine Driven AUGUST 2023 Model PA8E60‐4045H FT4
Size 8” x 8”
Do not use in explosive atmosphere or for pumping volatile flammable liquids.

Priming Assisted Centrifugal Pump
w/Autostart

ENGINE SPECIFICATIONS
Model: John Deere 4045HFC04.

EPA Tier: Final Tier 4.

Type Turbocharged: Four Cylinder, Diesel Engine
w/Air Compressor.

Displacement: 276 Cu. In. (4,5 liters).

Lubrication: Forced Circulation.

Air Cleaner: Dry Type.

Fuel Tank: 110 U.S. Gals. (416 liters).

Full Load Operating Time: 19.7 Hrs.

Starter: 12V Electric.

Standard Features: Muffler w/Guard and Weather
Cap, DOC/DPF Exhaust After‐Treatment System.

Standard Features: Muffler w/Guard and Weather
Cap, DOC, DPF & SCR Exhaust After‐Treatment
System.

Engine Control Features: Padlockable Box with
Throttle Control, Tachometer, Coolant Temperature,
Oil Pressure, Voltage and Overstart Indicators/Shutdowns. Manual/Stop/Auto Keyswitch. Audible Startup Warning Delay. Fuel Level Display/Alarm/Shutdown.

Electronic Fuel Level Sensor.

VARIOUS PATENTS APPLY

72.8 168 1200 1200 1200 1200

69.4 160 1440 1440 1440 1440

60.7 140 1960 2040 2040 2040

52.0 120 2000 2560 2640 2640

43.4 100 2040 2610 3020 3200

34.7 80 2070 2640 3060 3580

26.0 60 2100 2670 3100 3660

17.3 40 2120 2700 3140 3710
Capacity of Pump in U.S. Gallons
per Minute (GPM) at Continuous
Performance
Total Head
P.S.I. Feet
Suction Lift 20' 15' 10' 5'
JOHN DEERE PUBLISHED PERFORMANCE:

Maximum Gross BHP (Continuous)
125 (93 kW) @ 2200 RPM
Agenda Item #12.4.

 Copyright Gorman‐Rupp Pumps 2023
Specification Data APPROXIMATE
DIMENSIONS and WEIGHTS
SECTION 42, PAGE 1309

SKID BASE
NET WEIGHT: 4900 LBS. (2222,6 KG.)
SHIPPING WEIGHT: 5270 LBS. (2390,4 KG.)
EXPORT CRATE SIZE: 486 CU. FT. (13,8 CU. M.)
DISCHARGE:

8.00 NOMINAL WITH 8 HOLES
.88/[22,2] DIA EQUALLY SPACED
ON A 11.75/[298,5] DIA B.C.

SUCTION:

8.00 NOMINAL WITH 8 HOLES
.88/[22,2] DIA EQUALLY SPACED
ON A 11.75/[298,5] DIA B.C.

POWERED BY: JOHN DEERE 4045H FT4 DIESEL ENGINE
.69/[17,5] DIA
62 HOLES
.69[17,5] X 1.19[30,2]
4 SLOTS

20.27 [ 514,8 ]

40.50 [ 1028,8 ]

60.00 [ 1524,0 ]

3.38 [ 85,7 ] 17.27
[ 438,7 ]

70.90 [ 1800,8 ] APPROX.

13.88 [ 352,4 ]

8.00 [ 203,2 ]

12.00 [ 304,8 ]

24.50 [ 622,3 ]

20.81 [ 528,6 ]

6.33 [ 160,9 ]

15.62 [ 396,9 ]
118.50
[ 3009,9 ]
127.00
[ 3225,8 ] APPROX.

2.00 [ 50,8 ]
TYP

79.50 [ 2019,3 ]
APPROX.

DIMENSIONS:

INCHES
[MILLIMETERS]
GORMAN‐RUPP PUMPS
www.grpumps.com
Specifications Subject to Change Without Notice Printed in U.S.A.

Agenda Item #12.4.

March 22, 2024
PA8E60-4045H FT4 Priming Assisted
Suction 8" (200 mm)
Discharge 8" (200 mm)
Solids Handling 3.00" (76 mm)
Casing Ductile Iron
Impeller/Rotor Ductile Iron
Seal Material Silicon Carbide
Drive Type Diesel Engine
Unit Weight 4900 lbs
This curve is provided for preliminary selection only. Please consult factory before making final pump or motor selections. Not NSF certified.

Curve Info
Type PA-SERIES
Curve PA8E-4045H-1
Impeller 38621-787
Speed 1921 rpm
Diameter 12.5 in
Data Point
Flow 2251 US gpm
Head 120 ft
NPSHr --- ft
Efficiency --- %
Power --- hp
Agenda Item #12.4.

3/28/2024
Customer #: QUOTECUST

SALES QUOTE
Address:

Customer:

Sales Person: CARL CALABRESE
Site:

Address:

Contact:

Phone:

Quote Date:

QUOTE No.:15481
Site Contact:

Phone:

Division:

Carlos Uribe
(707) 486-6144
1066
City of St. Helena
1088 College Ave.

Saint Helena CA 94574
West Palm Beach FL 33413
City of St. Helena *NEW
Customer Order #:

Equipment Description Unit Price Qty
Ordered
Qty
B/Ordered
Sales Value TAX Line Total
MISC ATLAS COPCO PAC F88 JD
125HP FT4, Trailer Mount, Open
Unit
1 1 $81,655.00 $81,655.00 $0.00 $81,655.00
MISC Dual Float Switch,. 40 ft. 1 1 $440.00 $440.00 $0.00 $440.00 MISC Battery Solar Charger 1 1 $788.00 $788.00 $0.00 $788.00 MISC 8" Flange x Bauer SOC fittings 2 2 $520.00 $1,040.00 $0.00 $1,040.00 MISC 8" x 50 ft. red lay flat discharge
hose, Bauer fittings
20 $679.50 20 $13,590.00 $13,590.00 $0.00
MISC 8" x 20 ft. Kanaline Suction Hose
w/ Bauer fittings / strainer
1 1 $1,097.50 $1,097.50 $0.00 $1,097.50
MISC 8" x 10 ft. Kanaline Suction Hose
w/ Bauer Fittings
1 1 $862.50 $862.50 $0.00 $862.50
MISC 8" Bauer 90º Ell Fitting 1 1 $540.00 $540.00 $0.00 $540.00 FREIGHT Trucking to CA 1 1 $3,800.00 $3,800.00 $0.00 $3,800.00 $103,813.00
SUB TOTAL:

TAX: $0.00
TOTAL:

FREIGHT (SHIPPING/DELIVERY):
$100,013.00
$3,800.00
Notes:

Offered under our Sourcewell Contract 101221-HDL
Note: Holland Pump does not collect any
CA state or local sales, use, or other taxes.

Any taxes would be the purchasers responsibility.

As of 3/29/24 In Stock at the mfr.

The PAS F88 8" pump will deliver approx.
2700 GPM @ 80 ft. TDH and 20 ft.
suction lift.

Any questions please call or email.

Carl Calabrese
[email protected]
386-426-1345 x 6603
DATE ISSUED: 3/28/2024 Page 1 of 1
Agenda Item #12.4.

PAC F88 JD 125HP FT4
Product Reference
2 Diesel - Qmax 3,950 USgpm - Hmax 200 ft
Indicative picture of the product
Product Reference 2021-10 - Rev.00
The pump system consists of a centrifugal pump and a separator, which enables air to be separated from the liquid and be sucked by a vacuum pump - making automatic priming possible. Even with suction heights of several feet the machine rapidly evacuates the air from the suction pipe and starts to pump. The PAC range is also suitable for pumping liquids with solids in suspension with best possible efficiency.

The PAC F88 Atlas Copco pump is designed to withstand toughest applications and delivers best in class pumping efficiency. One of the most common area of utilization is the mining and Oil & Gas segment where reliability, efficiency and versatility is the key to provide a customized solution. Other suitable applications within Construction and General dewatering, Municipal as well as General Industry are ideal for the PAC F88 pump.

Atlas Copco pumps are packed with features that not only meet, but exceed the needs of our customers.

Applications
PAC Flow series Benefits
Efficiency
The 12" impeller with 82% efficiency at B.E.P.
provides best pumping result with minimal
efforts
Solids handling
Closed impeller type with solids handling
capability of 3" for trouble free operation
Easy maintenance
Hinged cover for direct access to the impeller and
pump volute
Polyethylene Fuel tank
Corrosion-free PE tank provides longer lifetime and
avoids tank cleaning due to oxidation
Distributed By:

Holland Pump Co.
7312 Westport Place
West Palm Beach, FL 33413
Carl Calabrese
Government Sales
[email protected]
Direct 386-426-1345 x 6603
Agenda Item #12.4.

Speed Impeller Dia. Style Solids Dia. Ns Suction Discharge No. Vanes Various 12” / 315 mm Closed 3" / 76 mm 2000 rpm 8" / 200 mm 8” / 200 mm 2 Performance curves
PAC F88 JD 125HP FT4
Product Reference
Test according to UNI EN ISO 9906 standard - level 2B
Test liquid: clean water, density 62.43 lb/ft3 (8.345 lb/gal) Losses from priming system and check valve not included 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 Q [USgpm] 0 H [ft]
P [HP]
[ft]
40 80
120
160
200 2000 rpm
1800
1600
1500
1400
1200
0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 Q [USgpm] 0 50
100
2000 rpm
1800
1600
1500
1400
1200
Flow Limits
Suction lift 23 [ft] 20 [ft] 16 [ft] 13 [ft]
110 HP
40 HP 60 HP 80 HP
100 HP
80 %
75 %
80 %
81 %
81 %
60%
70% 75 %
82 %
0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 Q [USgpm] 0 10
20 2000 rpm NPSHr
Product Reference 2021-10 - Rev.00 2
Agenda Item #12.4.

Technical data
PAC F88 JD 125HP FT4
Product Reference
Dimensional drawing
[in]
3 Pump
Model PAC F88
Qmax 3,950 USgpm
Hmax 200 ft
Q max eff. 3,100 USgpm
Eff. max 82 %
Suction port 8" Flange - ANSI class 150
Delivery port 8" Flange - ANSI class 150
Impeller type Closed, 2 vane
Impeller diameter 12"
Solids handling 3"
Material
Casing ASTM A536 ductile iron
Impeller ASTM A536 ductile iron
Wear ring ASTM A48 Class 20 grey iron
Wear plate ASTM A48 Class 20 grey iron
Shaft AISI 630 stainless steel
Mechanical Seal faces Silicon carbide / Silicon carbide / VITON Elastomers NBR + VITON
Lubrication Grease (bearings)
Check Valve ASTM A536 ductile iron + NBR rubber flap
Separator Aluminium alloy
Priming system
Vacuum pump
Vacuum pump type Diaphragm
Nominal air capacity 50 cfm
Max vacuum - 26.6 inHg
Drives Link belt
Engine
Make John Deere
Control panel
Model PW 1000
Manual operation
Automatic operation: start-stop with transducers
or floats
FleetLink Optional
Arrangement
Technical data
Material ASTM A36 steel
Coatings Epoxy powder, average thickness of 3 MIL
Features Lifting beam. Fork lift pockets. Pump access
through hinged door. PE fuel tank.

Battery Acid charge Pb-Ca maintenance free,
12V - 1100 CCA
Fuel tank capacity 90 USG
Fuel consumption 5.2 US Gal/hr @2000 rpm @BEP
Dry weight
Wet weight
Product Reference 2021-10 - Rev.00
Model 4045HI550
Type Diesel turbo common rail
Displacement 275 in³
No. cylinders 4
Cooling Liquid with radiator
Rpm type Variable
Max operating speed 2000 rpm
US emissions EPA Tier 4F
Starting Electric
Engine system voltage 12 V
Engine power rating 125 HP
5388 lbs
4788 lbs
Agenda Item #12.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 28, 2024
FROM: Lesley Milton, Asst. to the City Manager
SUBJECT: Authorize the purchase of capital equipment for a US Jetter 4018-300 Trailer Mounted High Pressure Jetting
Unit from WECO Industries LLC for a total cost not-toexceed $72,831.00

RECOMMENDED
ACTION:

Authorize the purchase of the equipment.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Authorize the purchase of capital equipment for more
efficient operations.

FINANCIAL IMPACT: The total financial impact of the purchase is $72,831.00 which is available in the adopted FY24 Public Works
Wastewater Collections Operations budget.

BACKGROUND:

A jetter trailer is a trailer-mounted jetter machine. It utilizes a high-pressure water jet system with a hose reel that can be hauled to locations as needed. Ideal applications include sewer jetting, and spill dilution and clean-up. These versatile machines combine power and portability into an operator-friendly option.

DISCUSSION:

Recently the City Council authorized the surplus of a no longer functioning jetter trailer.

This purchase would be a replacement device to ensure that when the need arises for sewer backups, we can deploy for service instead of renting the equipment from private vendors or coordinating assistance from another jurisdiction. Sewer backups are a time sensitive issue that cannot wait hours or days for resolution. This purchase would expedite services to the homeowner or business experiencing sewer back up issues.

Staff received three quotes from different vendors throughout the United States and has chosen the lowest vendor, and coincidentally the vendor with the closest location.

WECO Industries, LLC based out of Vacaville, CA is the sole authorized supplier of all US Jetting products in the territory of Northern California for all municipalities. This includes all major equipment and spare parts. This purchase is consistent with our purchasing policy.

Agenda Item #12.5.

Staff is requesting authorization to purchase this equipment to replace recently surplused equipment as detailed above for more efficient service to the public and better maintenance of our wastewater collection system.

ENVIRONMENTAL REVIEW: Not a CEQA project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution
ST HELENA 4018-375 QUOTE 041724
City of St. Helena Sole Source Letter US Jetting
Agenda Item #12.5.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
AUTHORIZE THE PURCHASE OF CAPITAL EQUIPMENT FOR US JETTER 4018-300

TRAILER MOUNTED HIGH PRESSURE JETTING UNIT FROM WECO INDUSTRIES LLC FOR A TOTAL NOT-TO-EXCEED COST OF $72,831.

RECITALS
A. City Council has authorized the surplus of a no longer functioning jetter trailer; and
B. Jetter trailers are necessary for sewer backups as they are mobile applications that allow for sewer jetting, spill dilution, and clean up; and
C. Sewer backups are time sensitive and cannot wait hours or days for a resolution; and
D. The purchase of a replacement sewer jetter allows for City staff to deploy service instead of renting the equipment from private vendors; and
E. Staff received three quotes from vendors and has chosen the lowest cost vendor, WECO Industries, LLC based out of Vacaville, CA; and
F. This purchase is consistent with our purchasing policy.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. Authorizes the purchase of capital equipment for a US Jetter 4018- 300 Trailer Mounted High Pressure Jetting Unit from WECO Industries LLC for a total not-to-exceed cost of $72,831.00.

Approved at a Regular Meeting if the St. Helena City Council on May 28, 2024, by the following vote:

Agenda Item #12.5.

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.5.

4971 Allison Pkwy Ste A, Vacaville, CA 95688
P: 1-800-677-6661 F: 707-446-7933 www.wecoind.com
April 17, 2024
Company:

Address, City, State, Zip:

Contact, Phone, Email: Carlos Uribe, 1-707-486-6144, [email protected] WECO Contact: Bill Pierce, 1-707-724-0501 Net 30
Engine/Pump: Hose Reel & Hose: Accessories:

Hatz 49 HP Diesel Engine Tier IV Standard Pivot Hose Reel 10' Leader Hose USJ 18 GPM @ 4000 PSI 1/2" x 600' Sewer Hose 1/2" RPD 3R/1F Nozzle Triplex Plunger Run Dry Pump Manual Hose Guide 1/2" RPD 6R Nozzle Tier 4 Basic Control Panel Hydraulic Driven Hose Reel 9" Drain Jet Extension Auto Shutdown (for High Engine Trailer: 3" Tiger Tail
Temp/Low Oil Pressure) Single 7000 lbs. Torsion Bar Axle Nozzle Rack Water Recirculation & Anti-Freeze Sys D.O.T. Approved LED Lighting Digital Operator/Owners Manual Pulsation System Two (2) 42" Aluminum Tool Box 1 Pair Safety Gloves; 3000 PSI Straight Shrouded Engine Aluminum Rims 7500 PSI Flat or Rotary
Water Tank: 300 Gallon Black Water Tank
BASE UNIT AS OUTLINED ABOVE 1 $56,695.00
TRAILER OPTIONS: LIST PRICE QTY TOTAL
BRAKES: HYDRAULIC OR ELECTRIC **MUST CHOOSE ONE**
HITCH: 2 5/16" BALL OR PINTLE **MUST CHOOSE ONE**
$565 0 $0.00
SIX (6) 18" D.O.T. SAFETY CONES & HOLDER $239 0 $0.00
ENGINE / PUMP OPTIONS:
$4,580 0 $0.00
CONTROL PANEL EMERGENCY STOP BUTTON $149 1 $149.00
$4,640 0 $0.00
HOSE REEL / HOSE OPTIONS:
1/2" x 600' Hose: COBRA HOSE $2,057 1 $2,057.00
UPGRADE TO LONGER 1/2" HOSE; INCREMENTS OF 100' $325 0 $0.00 ADDITIONAL 1/2" x 500' USJ HOSE $1,565 0 $0.00
ADDITIONAL 1/2" x 500' PARKER HOSE $1,960 0 $0.00
POWER PULLOUT OPTION FOR USJ HOSE REEL $1,649 0 $0.00
FOOTAGE COUNTER MANUAL OPTION (J-428-2020-ASSY) $795 0 $0.00 TANK & FILL OPTIONS:
1405 Charter Oak Ave. St. Helena, 94574
City of St. Helena

SPARE TIRE AND RIM WITH MOUNTING BRACKET ON FRAME

HYDRAULIC
USJ 4018-300 TRAILER MOUNTED HIGH PRESSURE JETTING UNIT

FOR ALL OPTIONS NOT LISTED PLEASE CONTACT YOUR SALES REPRESENTATIVE

JMS ELITE WIRELESS REMOTE CONTROL SYSTEM
2 5/16" BALL
UPGRADE TO HATZ 74 HP DIESEL ENGINE TIER IV (RECOMMENDED FOR ALTITUDES ABOVE 5000 FT)

Agenda Item #12.5.

UPGRADE TO 375 GALLON WATER TANK $525 1 $525.00
$300 0 $0.00
$415 0 $0.00
TOOL STORAGE OPTIONS:

REAR BASKET (J-019-004) $1,107 0 $0.00
LIGHTING OPTIONS:
$220 0 $0.00
$1,445 0 $0.00
$3,100 0 $0.00
$1,100 0 $0.00
MANUAL & TRAINING OPTIONS:
$65 0 $0.00
$295 0 $0.00
NOZZLE & ACCESSORY OPTIONS:
$152 0 $0.00
$1,605 0 $0.00
$195 1 $195.00
$795 0 $0.00
$195 1 $195.00
$795 0 $0.00
$290 0 $0.00
$715 0 $0.00
$496 1 $495.72
$979 0 $0.00
$1,060 1 $1,060.00
NOZZLE, 1/2" WARTHOG MAGNUM (STO-WHA-1/2-DS-PKG #____) $2,565 1 $2,565.00 ORANGE MANHOLE PROTECTIVE RING (H2T-MPR-100) $349 1 $349.00 MANHOLE HOOK WITH "T" HANDLE (HOO-T-HDH-1) $95 1 $95.00 $35 1 $35.00
$0 0 $0.00
$0 0 $0.00
PRICE OF SELECTED OPTIONS: $ 7,720.72
NET PRICE OF UNIT WITH OPTIONS: $ 64,415.72
TRADE IN VALUE CREDIT: $ -
SALES TAX 8.25% $ 5,314.30
ALL UNITS SHIP FROM GA - ESTIMATED FREIGHT: $ 3,100.00
ESTIMATED TOTAL: $ 72,830.02
2 1/2" x 25' HYDRANT HOSE (2J-284-2 1/2)

SPECIAL PAINT COLOR - FRAME ONLY
PAINT OPTIONS:

SPECIAL PAINT COLOR (EXCEPT METALLIC PAINT)
WASHDOWN SYSTEM W/ GUN & 50' OF HOSE (2J-283-ASSY & 2J-161-50) 1/2" FLEXIBLE SUPER SPIN NOZZLE w/SYRINGE & OIL

ADDITIONAL PAPER OPERATOR'S MANUAL STANDARD

ONSITE FACTORY TRAINING (ADDITIONAL DAY)
LED FLOOD LIGHT - RECHARGEABLE (J-155-111)
LED ARROW BOARD (J-423-ASSY)
2 1/2" HYDRANT HOSE HOLDER (2J-284-HOLDER-2.5)
NOZZLE, 1/2" WARTHOG SWIVEL ASSY (STO-WT-1/2-PKG #____)

HYDRANT WRENCH (CAP-AWH)
SPRING RETRACTABLE HOSE REEL / WASHDOWN (J-488-S-02 & J-488-S-05) ADDITIONAL SAFETY GLOVES (PER PAIR) (2J-10-GLOVE)
1/4" x 100' MINI JET KIT (HOSE & NOZZLE ONLY) (2J-173-ASSY) INLET GARDEN HOSE REEL W/ 5/8" X 100' GARDEN HOSE (2J-328-ASSY) 1/4" X 100' MINI JET REEL W/ HOSE & NOZZLE (2J-150-01-ASSY) LOCKING BASE ASSY FOR MINI / MICRO REEL (2J-150-02-ASSY) 3/16" X 75' MICRO JET REEL W/ HOSE & NOZZLE (2J-150-01-MICRO-ASSY) 3/16" x 75' MICRO MINI JET KIT (HOSE & NOZZLE ONLY) (2J-175-75-ASSY)

Agenda Item #12.5.

U.S. Jetting LLC Offices:

GA Office - 850 McFarland Pkwy, Alpharetta, GA 30004 1-800-538-8464 CA Office – 13571 Larwin Circle, Santa Fe Springs, CA 90670 404-936-1718 April 17, 2024
Carlos Uribe
City of St Helena
RE: Sole Source Letter / U.S. Jetting LLC / Northern CA Dear Carlos:

Please be advised that WECO Industries, LLC, Vacaville, CA, is the sole authorized supplier of all U.S.

Jetting products in the territory of Northern California for all municipalities. This includes all major equipment, and spare parts.

WECO Industries LLC contact information is as follows:

WECO Industries LLC
4971 Allison Parkway, Suite A
Vacaville, CA, 95688
Contacts: Noah Johnson,
E-mail: [email protected]
Toll Free: 800-677-6661
Local: (707) 446-6661
Fax: 707-446-7933
Website: www.wecoind.com
We appreciate your business and look forward to working with you in the future.

Sincerely,
Sally Woodhead
General Mgr. CA Office
13571 Larwin Circle
Santa Fe Springs, CA 90670
CC: WECO Industries LLC
Agenda Item #12.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 28, 2024
FROM: Lesley Milton, Interim Assistant Director of Public Works - Operations
SUBJECT: Approve a resolution: (1) establishing Capital Improvement Project W24-11 Bell Canyon Dam DSOD
Analysis/Improvements with a budget of $860,000; (2)
allocating $860,000 from the 2024 Water Bonds Issuance; (3) authorizing the City Manager to enter into a
Professional Services Agreement (PSA) with Haley Aldrich Inc for engineering and project management services to
provide a high-quality geotechnical exploration of Bell Canyon Dam for a not-to-exceed total of $781,900; and (4) authorize the Public Works Director to approve
amendments to the Agreement to increase the not-toexceed amount by up to 10% of the original PSA amount.

RECOMMENDED
ACTION:

Approve the attached Resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Establishing a Capital Improvement Project Number W24-
11 Bell Canyon Dam DSOD Analysis and execution of a
contract for professional services.

FINANCIAL IMPACT: This project is not currently budgeted. Staff is requesting funds be allocated from the 2024 Water Bond Issuance for a project cost of $860,000. Cost for the Contract with
Haley Aldrich will not exceed $781,900 and could
potentially be significantly less based on the outcome of some of the project phases.

BACKGROUND:

The Division of Safety of Dams (DSOD) provided notice to the City of St. Helena on July 5, 2023 of outstanding compliance for the Bell Canyon Dam (BCD) (Attachment 1). The letter indicated that the dam may have issues of seismic stability of the dam and directed the City to conduct an analysis of existing and projected seepage conditions, as well as the static and seismic stability of the dam. A letter sent from DSOD in May 2024, demanded that by October 1, 2024, the City must provide a plan and schedule to resolve all outlet and embankment deficiencies by December 31, 2029. If the City cannot show that all deficiencies are able to be resolved by December 31, 2029, it must Agenda Item #12.6.

propose additional interim risk-reduction measures within the required plan and schedule.

The DSOD has responsibility to regulate public and private dams to prevent failure, safeguard life, and protect property. The California Water Code entrusts dam safety regulatory power to DWR, Division of Safety of Dams (DSOD). They are responsible for the oversight of the design, construction, and maintenance of over 1,200 jurisdictional sized dams in California.

DISCUSSION:

The Bell Canyon Dam is part of the City's critical infrastructure, as it provides 80% of the supplied potable water for the City of St. Helena. Seepage issues reduce water availability and seismic stability puts the entire community at risk if failure should occur.

It is not only required by DSOD and state law to ensure maintenance and stability but also in the best interest of the community to ensure the resources is maintained adequately and planned for long term use.

Haley Aldrich, the City's on-call engineering and project management firm has provided a scope to include the following elements to help us obtain and retain compliance in response to the DSOD letter:

1. Remain compliant with regulatory requirements requested in detail by DSOD, “high-quality subsurface exploration and laboratory testing program are needed to obtain more reliable strength data and better capture seepage conditions for further analyses of the static and seismic stability of the dam.”

2. Enable the City to update its records and documentation for continuous operation and maintenance of the Dam without loss of legacy or consultant-specific storage of information.

3. Install updated monitoring equipment at the Dam, to facilitate continued monitoring of the Dam’s performance, as the existing monitoring equipment reaches the end of its operation lifetime.

4. Complete an analysis of the seepage conditions and static and seismic stability of the Dam.

5. Provide conceptual design alternatives of mitigation alternatives (if/as needed) and identify any additional work needed to remain compliant with regulatory requirements and best practices.

The proposal is a three phased approach as outlined below:

Task 1 Project Management,
Task 2 Existing Data & Information: Gathering & Analysis, and Task 3 Geotechnical Work Plan.

Haley Aldrich (HA) would be the project management lead on this project due to the limited internal operating staff and the large capital improvement program project list.

Agenda Item #12.6.

HA will be responsible to manage and coordinate our investigation with the City, Napa County, subcontractors, and consultants as necessary as well as interactions with DSOD. Project management will also include coordination with multiple subconsultants and subcontractors, coordination of field logistics, internal communications, and communications with the City regarding required permitting and work schedule(s).

HA is already coordinating with the City for other aspects of this project with existing contract for on-call Consulting Services Agreement 2023-047 with the City. HA is also assisting the City with several other Capital Improvement Program Projects to assist with completion of the approved list of 5-year CIP projects.

ENVIRONMENTAL REVIEW: This is not a CEQA project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:

Resolution
W24-11 Bell Canyon DSOD
St Helena.BellCanyonDamSubsurfacePlan.SDA.2024-03-23 1
DSOD_Bell Canyon Dam 16-3 File Inspection DSODs Response Letter_031224 Agenda Item #12.6.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
APPROVAL A RESOLUTION: (1) ESTABLISHING CAPITAL IMPROVEMENT PROJECT W24-11 BELL CANYON DAM DSOD ANALYSIS/IMPROVEMENTS WITH A BUDGET OF $860,000; (2) ALLOCATING $860,000 FROM THE 2024 WATER BOND PROCEEDS FOR THE PROJECT; (3) AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH HALEY ALDRICH INC. FOR ENGINEERING AND PROJECT MANAGEMENT SERVICES TO PROVIDE A HIGHQUALITY GEOTECHNICAL EXPLORATION OF BELL CANYON DAM FOR A NOT-TOEXCEED TOTAL OF $781,900; AND (4) AUTHORIZE THE PUBLIC WORKS DIRECTOR TO

APPROVE AMENDMENT TO THE AGREEMENT TO INCREASE THE NOT-TO-EXCEED AMOUNT BY UP TO 10% OF THE ORIGINAL PSA AMOUNT.

RECITALS
A. The Bell Canyon Dam (BCD) is a part of the City’s critical infrastructure as it provides 80% of the supplied potable water for the City of St. Helena; and
B. The Division of Safety of Dams (DSOD) is responsible for the regulation of public and private dams to prevent failure, safeguard life, and protect property; and
C. DSOD provided notice to the City of St. Helena on July 5, 2023 of outstanding compliance for the BCD; and
D. The letter stated the dam may have issues of seismic stability and directed the City to conduct an analysis of existing and projected seepage conditions, as well as the static and seismic stability of the dam; and
E. The City must provide a plan and schedule to resolve the outlet and embankment deficiencies by December 31, 2029; and
F. The City’s on-call engineering and project management firm, Haley Aldrich, has provided a scope to help the City obtain and retain compliance in response to the DSOD letter; and
G. The proposal from Haley Aldrich has a three-phase approach which includes Project Management, Existing Data & Information, and a Geotechnical Work Plan; and
Agenda Item #12.6.

H. This project requires establishing Capital Improvement Project Number W24-11 Bell Canyon Dam DSOD Analysis/Improvements; and
I. This project is not currently budgeted and will require funds to be allocated from the Water Capital Improvement Fund for a project cost of $860,000.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. Establishes Capital Improvement Project W24-11 Bell Canyon Dam DSOD Analysis/Improvements with a Budget of $860,000.

3. Authorizes the allocation of $860,000 from the 2024 Water Bond Proceeds for Capital Improvement Project W24-11 Bell Canyon Dam DSOD Analysis/Improvements.

4. Authorizes the City Manager to enter into a Professional Services Agreement with Haley Aldrich for engineering and project management services to provide a high-quality geotechnical exploration of Bell Canyon Dam for a not-to-exceed total of $781,900.

5. Authorizes the Public Works Director to approve amendments to the Agreement to increase the not-to-exceed amount by up to 10% of the original PSA amount.

Approved at a Regular Meeting if the St. Helena City Council on May 28, 2024, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.6.

Agenda Item #12.6.

Bell Canyon Dam DSOD Analysis/Improvements
Category
Project Bell Canyon Reservoir (APN 021-420-
019)
Water
Project No: W24-11
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
06/30/2023
3110 - Design 781,900 781,900
3170 - Contingency 78,100 78,100
EXPENDITURE TOTALS 860,000 860,000
FUNDING SOURCES
763-Water Capital Improvement - Debt 860,000 860,000
FUNDING TOTALS 860,000 860,000
PROJECT PURPOSE & DESCRIPTION:   Perform required geotechnical investigation/reporting for compliance with Division of Safety of Dams regulations AND construct improvements to mitigate seepage.

NOTES:   FY24 - project added via Council action on 5/14/24.

EXPENDITURE ACCOUNTS:
51 Agenda Item #12.6.

HALEY & ALDRICH, INC.
785 Ygnacio Valley Road
Walnut Creek, CA 94596
925.393-3092
[email protected]
www.haleyaldrich.com
28 March 2024
H&A File No. P208353-013
Attn: Joe Leach, Director/City Engineer
Ian Dale, Environmental Services Technician
Lesley Milton, Assistant to City Manager
City of St. Helena Public Works and Engineering Department 1088 College Avenue
St. Helena, California 94574
Subject: Geotechnical Engineering Services for Bell Canyon Dam Division of Safety of Dams
Seepage, Stability, and Monitoring Compliance Project
In reference to St. Helena CIP Project W18-120 Bell Canyon Phreatic Surface Monitoring & Assessment
Dear Joe, Ian, and Lesley:

Haley & Aldrich, Inc. (Haley & Aldrich) is pleased to submit the following proposal that specifies the scope, schedule, level of effort, and fee for the work required to prepare a response to an outstanding compliance item identified in correspondence from the Division of Safety of Dams (DSOD) to the City of St. Helena (City) dated 5 July 2023 for the Bell Cayon Dam (BCD). Haley & Aldrich prepared the following proposal per the memorandum under File No. 0208353-001, submitted to DSOD in December 2023, as a DSOD requirement of the City.

This work outlined in this scope is intended to allow the City to do the following:

1. Remain compliant with regulatory requirements requested in detail by DSOD, “high-quality subsurface exploration and laboratory testing program are needed to obtain more reliable strength data and better capture seepage conditions for further analyses of the static and seismic stability of the dam.”

2. Enable the City to update its records and documentation for continuous operation and maintenance of the Dam without loss of legacy or consultant-specific storage of information.

3. Install updated monitoring equipment at the Dam, to facilitate continued monitoring of the Dam’s performance, as the existing monitoring equipment reaches the end of its operation lifetime.

4. Complete an analysis of the seepage conditions and static and seismic stability of the Dam.

5. Provide conceptual design alternatives of mitigation alternatives (if/as needed) and identify any additional work needed to remain compliant with regulatory requirements and best practices.

Haley & Aldrich will manage and coordinate our geotechnical services with the City per the existing On-Call Agreement #2023-047 between Haley & Aldrich and the City.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

As we prepared this proposal, it became quickly evident that this exploration would be more effectively and efficiently implemented in phases. The geotechnical exploration is dependent upon several items that are somewhat out of the City’s control. First is the availability of pertinent historic information and the City’s ability to gather and garner that information from outside sources such as previous consultants, and DSOD. Haley & Aldrich is less concerned about the availability of information from DSOD but rather the time involved in researching, requesting, receiving files from past consultants and reviewing and organizing those files to obtain the required historical information.

Secondly, DSOD’s approval of the Geotechnical Work Plan that is an integral part of the overall exploration and will be prepared as a part of this work scope. Until DSOD approves the Work Plan, the exact amount of field work required is in flux. Currently DSOD is using a large brush to paint a wide swath of requirements for the Work Plan. Haley & Aldrich has a premise, based on limited information, that the seepage issue concerning DSOD may not be a phreatic surface issue, but an issue concentrated in a singular location that could limit the scope of the geotechnical exploration and that inherent cost.

Thirdly, Haley & Aldrich will need to obtain additional historic information to be able to substantiate our premise that the seepage issue at the groin location is reservoir water seeping through porous rock formations and around the existing grout curtain to surface in the groin area of the dam. By substantiating this premise, the limit and severity of the underground exploration required by DSOD and approved in the Geotechnical Work Plan may possibly be limited to a specific area reducing the requirements of the Plan and the scope of the field exploration work.

The omnibus project as it is currently required by DSOD, has a fairly exhaustive scope and a budget nearing $800,000.00. Haley & Aldrich proposes to phase this work with Phase One including a four-month pro-rata portion of Task 1-Project Management, Task 2 Existing Data & Information: Gathering & Analysis, and Task 3 Geotechnical Work Plan. This will allow Haley & Aldrich to gather, analyze and catalog missing project information, develop the premise that there is no Phreatic surface issue, and the seepage is a localized issue that can be mechanically solved. Based on the success of this premise, the geotechnical work plan would be tailored to the actual scope of work required. Once DSOD approves the geotechnical work plan, the field work scope will be set and will be budgeted according to the approved work plan. Haley & Aldrich believes that there may be as much as a forty (40%) percent savings available in Task 4 Field Investigation.

Task 4, alone, is approximately $500,000. And a 40% savings would be significant.

Haley & Aldrich proposes that the first phase of the project be assigned with a budget of $120,812.50.

The remainder of this letter proposal outlines the omnibus geotechnical study and the full fee estimate to perform the entire project. Based on the full fee estimate, Phase 2 would be budgeted at $666,888.50.

Proposed Scope of Services
Based on currently available information and meetings with the City, Haley & Aldrich proposes the following scope of services:

TASK 1 – PROJECT MANAGEMENT
Haley & Aldrich will manage and coordinate our investigation with the City, Napa County, subcontractors, and consultants as necessary. Haley & Aldrich assumes that the City will provide site access, that email/phone/Teams communication will be held between Haley & Aldrich and the City as necessary throughout the duration of the project, and that all interaction with DSOD will be through the City, and directly between Haley & Aldrich and DSOD only if deemed acceptable by the City.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

Project management will also include coordination with multiple subconsultants and subcontractors, coordination of field logistics, internal communications, and communications with the City regarding required permitting and work schedule(s).

A kickoff meeting and a Conceptual Mitigation Design Alternatives review meeting with the City have been budgeted. Additionally, a monthly one hour meeting between the City and Haley & Aldrich has been budgeted for a duration of 16 months. No additional meetings are expected or budgeted for this project as a whole.

TASK 2 – EXISTING DATA AND INFORMATION – GATHERING AND EVALUATION Haley & Aldrich will review and analyze available geotechnical and construction documentation, geologic and soil mapping, and groundwater elevation data in advance of our field investigation, utilizing DSOD records. Two days have been allotted to visit the DSOD records facility in Sacramento to request a complete set of DSOD records for the Dam.

We presume the City will provide Haley & Aldrich with any/all available electronic files of plans, reports, topographic maps, water surface elevations, etc., to facilitate our analysis and provide a basis for graphics to be included in our geotechnical report.

The obtained information will be compiled as PDFs labeled according to their author, date, and purpose.

The record titles will be tabulated in a searchable excel format to allow ease of access and use of what we expect to be well over 500 reports, maps, and investigation reports.

During the review of the available records, we will assess existing data that can be used to support the interpretation of subsurface conditions and help identify data gaps that will be required to be filled for the analyses of seepage, stability, and dam performance instrumentation.

We presume the survey data gathered under Haley & Aldrich’s DOSD Dam Annual Reporting project for the City will provide a topographic map of the Dam and reservoir, prepared by a registered land surveyor. The topographic base map of the existing conditions and a digital terrain model will be assessed, reprocessed, if needed, and brought into the project database. The reprocessed data will also forms the basis of graphics presented in our final report.

Based on the age of existing data gathering equipment, and existing data gaps, Haley & Aldrich will determine if there are modifications required to the proposed field investigation scope (see below) and prepare the draft work plan including potentially required modifications (See Task 3).

TASK 3 – GEOTECHNICAL WORK PLAN
Haley & Aldrich will submit the draft geotechnical work plan to DSOD for review, prepare a work planspecific schedule/cost estimates, provide a preliminary list of subcontractors, and initiate required permits.

We assume a single round of comments from DSOD. We will respond to DSOD edits and City modifications in the final work plan. Haley & Aldrich will finalize the work plans, permitting, and contracting to complete our field investigation, instrumentation installation, and laboratory testing.

Task 3 includes the preparation of a Health and Safety Plan (HASP) for Haley & Aldrich personnel field activities and integrated safety procedures with other subcontractors. Note that each contractor will maintain their own HASP.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

Drilling and well permits will be required for the borings from both the City and Napa County, we assume the permit fees for the City permits will be waived by the City. It is assumed that site access permission to perform the field investigation described herein, and any City encroachment requirements will be granted and provided by the City at no cost to Haley & Aldrich.

TASK 4 – FIELD INVESTIGATION
The exact extent and type of subsurface investigations will not be finalized until the work plan (Task 3) is approved by DSOD. Haley & Aldrich has prepared the following scope of work to outline the general plan and work required to support the project and limit negative impact to the existing Dam structures as much as possible. Final locations, depth, and planned installation and type of instrumentation may be modified based on work completed in Tasks 2 and Task 3. Haley & Aldrich considers the proposed scope to be a balance of the robust data collection required by DSOD while reflecting a reasonable level of effort; it is, however, weighted toward the robust end of expected activities to allow for unknown conditions or additional DSOD request not currently known.

Task 4.1 – Site Reconnaissance and Utility Clearance
Prior to subsurface investigations, reconnaissance of the site will be performed consisting of:
 confirming drill rig access;
 photograph documentation of the site;
 visually identifying key geologic and geomorphic features;  marking of preliminary boring locations in the field; and  notifying Underground Service Alert for utility marking. A private utility locator is included to clear the proposed boring locations of existing utilities.

Task 4.2- Drilling, Downhole Testing, and Instrumentation Installation Subsurface exploration will be performed across the Dam structure. For initial planning purposes, we are estimating 10 borings to a depth of 100 feet below ground surface (bgs). Borings will be completed with track- and truck-mounted drill rigs equipped with hollow-stem augers, a rotary wash, and dry rock coring capabilities.

Borings are anticipated to intersect Dam fill, native soils, and underlying bedrock. This volume of subsurface drilling is expected to provide sufficient information for an assessment of conditions and longterm risk, and conceptual mitigation design. Drilling, downhole testing, and initial instrumentation installation are estimated to be completed in 20 working days.

Soil samples will be collected utilizing thin-walled sample (Shelby) tubes, Standard Penetration Test Split Spoon Sampler, and/or California Modified Sampler methods and obtain blow count data for use in engineering analysis. Soil samples will generally be collected at semi-continuous intervals. Rock core will be logged using the International Society for Rock Mechanics and Rock Engineering rock logging criteria, and will include estimating rock quality design, weathering, discontinuity characterization, hardness, and lithology for use in assessing rock characteristics and hole stability. Groundwater levels will be measured in the borings, if encountered.

We have assumed that site soils and groundwater are not contaminated. Sampling for soil or groundwater contamination has not been included in our scope but can be added if required.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

Once completed, borings will be backfilled with cement grout following the City and Napa County requirements. Soil cuttings and drilling fluid will be drummed, tested, and hauled off-site for proper disposal. If contaminated materials are encountered, testing and disposal charges reflecting the hazardous nature will be additional to our estimate.

Haley & Aldrich assumes downhole/in-situ testing in five of the planned borings. Testing will, at a minimum, include P- and S- suspension logging, Caliper, and Televiewer logging for the accessible length of each of the five borings. A subconsultant will carry out the downhole survey with Haley & Aldrich personnel on site. Haley & Aldrich will use the drilling company on site to provide support for testing. We assume access to water and metering will be provided by the City at no cost to Haley & Aldrich.

P- and S- suspension logging will be used to provide updated VS30 data for the Dam and additional characterization of the subsurface materials with depth. Downhole televiewer data will be collected from the uncased depth to approximately 5 feet above the total depth of the boring (assumed total depth of 100 feet). The televiewer data will be collected for the purpose of characterizing the in-situ rock fracture density and orientation of any fracture or void features. If the boring holds water, acoustic televiewer will be applied, and if the boring does not hold water, then optical televiewer methods will be used. The downhole survey will be carried out once the total drilling depth has been reached and the borehole flushed and filled with water. Documentation of the downhole survey will be provided in a data report.

We currently assume that one of the 100 foot deep borings with complete downhole data gathering will be near the base of the Dam structure.

Haley & Aldrich assumes the installation of multi-level vibrating wire piezometers (VWP) in nine borings (two sensors per boring) and one, 100 foot long automated inclinometer. The instruments will be grouted in place, and initial readings will be gathered upon installation. The wiring for data readers will be left above ground for shallow (6 to 12 feet) buried installation of wiring to a centralized data logging system (See task 4.3).

Haley & Aldrich will use the drilling company on site to provide support for the installation of the VWP, and we currently plan to use instrumentation sourced from Geokon®. We assume the VWP will not need to be removed by Haley & Aldrich, and that no additional permits are required for this activity, as long-term use is part of the purpose of the instrumentation (see task 4.3).

Task 4.3 Instrumentation Data Collection and Long-Term Remote Monitoring Installation In order to adequately characterize the subsurface hydrologic conditions as well as extend the lifetime of the Dam performance monitoring Haley & Aldrich proposes to utilize the geotechnical borings to install new monitoring wells and inclinometer instrumentation that will overlap with and eventually replace the long-term monitoring needs for which the current monitoring equipment is aging out of its operating lifetime.

The draft for the long-term remote monitoring installation plan with include the following:
 Once all instruments are installed (Task 4.2), one week is estimated to complete the trenching/layout of the wiring between sensor locations and a crest-based data reader. Trenching will be limited to 6 to 12 foot depth and a private utility locator will be used to confirm a lack of conflict with existing shallow infrastructure. A subcontractor will carry out excavation under the direction of Haley & Aldrich.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

 A second week is estimated for Haley & Aldrich staff to install the wiring, power source (solar), and data readers.
 Two additional field visits are included for post-field activities to troubleshoot any additional data logging issues.

Current pricing includes the cost of five years of cloud-based uploads of the new instrumentations data.

TASK 5 – LABORATORY TESTING
Laboratory testing will be carried out by subcontracted laboratories. Laboratory testing will be performed on selected relevant soil and rock samples retrieved from the borings to determine engineering properties and to confirm field classifications. Laboratory testing is anticipated to include, but is not limited to, moisture content, dry soil density, sieve analysis, shear strength, Atterberg Limits, permeability, and etc.

Corrosion testing for resistivity, pH, chloride, and sulfates of some samples may be included. Tests on rock core may include uniaxial compressive strength tests, triaxial tests, and point load tests, provided intact rock samples are obtained from the coring. The exact type and number of tests are not fixed, to allow for modification of testing to match materials encountered.

Laboratories planned for use include Haley & Aldrich, Cooper Testing Laboratory, Advanced Terra Testing, and McCampbell Analytical, Inc.

TASK 6 –ANALYSES
Haley & Aldrich will prepare an updated analysis to evaluate the seepage conditions and the static and seismic stability of the Dam, as well as any recommendations for future monitoring or seepage mitigation measures.

Per DSOD requirements, our analyses will address:
 The maximum allowable phreatic surface to set action threshold elevations for the piezometers, based on discussions with DSOD in regard to previous thresholds.  The discernable cause and develop actions to reduce a high phreatic surface. Explain whether the high phreatic surface at the Dam crest is a safety concern.

6.1 – Field Data Review and Digitization
Daily field reports and boring logs will be logged and digitized into our file-sharing network to be analyzed and managed through specialized software, such as gINT.

6.2 – Seepage
Seepage analyses will be completed by Haley & Aldrich to evaluate if seepage through the Dam embankment or foundation will reduce embankment or foundation stability, or create a piping condition.

The potential for through-seepage or under-seepage will be evaluated. Haley & Aldrich will perform the seepage analyses using the most recent version licensed by Haley & Aldrich of SEEP/W by GEOSLOPE International, Ltd. The seepage analysis includes calculating seepage gradients and locating the phreatic surface's position on the Dam's face under steady-state seepage conditions. Haley & Aldrich will recommend potential mitigation measures and review the seepage control aspects of the design plans.

6.3 – Stability Analyses
Stability analyses will be completed to evaluate and determine if adequate levels of slope stability exist for the existing Dam. These analyses will incorporate the results of seepage analyses. Slope stability analyses Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

will be performed for static high-water conditions using steady-state seepage conditions as described in U.S. Amry Corps of Engineers (USACE) EM 1110-2-2300, and rapid drawdown, if needed. The seismic analysis of the dam will follow the minimum required pseudo-static slope stability analysis per USACE guidelines.

6.4 – Alternatives Analyses and Cost Estimates
Haley & Aldrich will evaluate up to three cost-effective repair alternatives to mitigate potential instability and/or seepage concerns that arise during the engineering analysis if such concerns arise. The level of design for each alternative will be conceptual and indicative of approximately a 15 percent design. Cost estimates associated with the presented alternatives will also be included.

6.5 – Concept Design Review Meeting
Following engineering analysis for the improvement alternatives, we will meet with the City to review and discuss our design concepts to agree on a favored design concept to develop in our design report.

TASK 7 – REPORTING
Haley & Aldrich will prepare a Geotechnical Investigation Report inclusive of the projects data, analysis, the evaluation of the seepage conditions and the static and seismic stability of the Dam, as well as any recommendations for future monitoring or seepage mitigation measures. The results from the data review, subsurface exploration, laboratory testing, and engineering analysis will be used as the basis for the development of preliminary geotechnical recommendations and conceptual mitigation alternatives to be presented in the Geotechnical Investigation Report, with supporting graphics and data.

This report will include the following:
 Introduction including site locations, descriptions, and purpose of the investigation;  Figures including a site plan showing our boring locations and key site features and applicable geologic mapping;
 Summary of the site geology and subsurface conditions;  An appendix of pertinent existing geotechnical data;
 Seepage, settlement, and slope stability analysis for one cross-section at the maximum dam height;  Boring logs, and results from the subsurface exploration and laboratory testing; and  Conclusions and conceptual design alternatives based on the subsurface data and engineering analysis performed.

A draft report will be provided for review and comments to the City and DSOD before a final report is produced. One round of responses to comments is included in our scope.

Preliminary Schedule
A preliminary project schedule is presented below. We will begin our work once a task order has been issued. Current track drill rig lead time is up to about eight weeks; truck drill rig lead times are currently about four to six weeks. Laboratory test results are anticipated to be available about three weeks after the field investigation is complete, with our geotechnical design report following about 4 to 8 weeks after Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

laboratory testing results are available. The December 2023 submitted proposed project schedule has been modified, and can be found below in Table 1.

Table 1. Proposed Project Schedule
Fee Schedule
Haley & Aldrich will perform the above-described services on a time and materials basis, based on the attached 2024 Public Works Standard Fee Schedule (Attachment A). The estimated level of effort and associated costs to complete the work is provided in Attachment B.

Should we become aware of a condition that could require a change to our scope of work level of effort, or the extent of subcontracted geotechnical services needed, we will notify the City immediately to come to an agreed-upon resolution.

We estimate the cost to complete the work described to be $781,900.

Assumptions
We have made the following assumptions in developing our scope of work, cost, and schedule:
 Permission to perform the field investigation work described herein will be provided by the City.  Subcontractor fees are based on prevailing wage rates.  Access to the site and an area adequate for staging the field investigation will be provided by the City.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

 Encroachment permits are not required for this work, and any required City permit fees will be waived by the City.
 County drilling and VWP installation permits (assume well construction/deconstruction Napa County permit) will be required and cost will include mark-up.  Assumed that no traffic control plan/activities will be required.  Water for use during drilling and grouting activities will be provided by the City (assume access to a local hydrant or equivalent.)
 Work hours will be between 7:00 AM and 6:00 PM, operating only during daylight hours and carried out Monday through Friday, excluding national holidays.  Scheduled field work will be altered if inclement conditions occur at or proximal to the site (Heavy Rain or Wildfires)
 For on-site work lasting more than eight hours OR multiple eight hour concurrent days, per diem and lodging will be billed for the on-site staff. Per diem: food limited to $70 per day and lodging at $160 per night, plus markup. We assume no receipts for food per diem costs will be required.  Vehicle day rate and travel time included no mileage billing.  Drilling sites will be accessible by either truck or track-mounted drill rigs (track mounted assumed for conservatism).
 Assuming 10 borings to 100 feet bgs, assume top 30 feet soil, and bottom 30+ feet rock on average.

Soil would be sampled at semi-continuous intervals. Rock coring using "dry" drilling method.  Assume two days per boring for drilling, testing, downhole, and instrumentation installation. The 10 planned borings place the field estimate for driller-supported activities at 20 field days (assumed to occur over 4 weeks).
 Assumes downhole testing (P- and S-suspension logging, caliper, E-log, Optical, and Acoustic) to be carried out on 5, 100-foot borings. Estimated at half day time per boring with drillers and Haley & Aldrich staff standing by.
 Assuming the installation of multi-level VWPs in nine of the 10 borings (e.g. one at 30 feet bgs and one at 60 feet bgs), 18 sensors plus wire length in boring and to combined wifi/satellite data logger.

Data logger will be set up for remote collection (solar panel power source and potential battery back-up).
 Assuming the installation of one automated Inclinometer in one of the 10 borings, assuming a length of 100 feet. The data logger will be part of the VWP network/hardware installation.  Assuming soil cuttings from the borings will not be non-hazardous, and stored on-site until testing confirms the lack of contamination, and then off-hauled.  Laboratory testing costs are estimated at this time as the exact number and type of test will be driven by subsurface conditions encountered.

Agenda Item #12.6.

City of St. Helena Public Works and Engineering Department 28 March 2024

Additional Services
Additional services will be performed on a time and materials basis according to the current on-call contract between Haley & Aldrich and the City. Depending on the results of our analysis and the conceptual design alternatives developed, additional engineering analysis may be needed to fully develop the mitigation alternative selected. Our scope does not include addressing the potential presence of any hazardous material at the site or environmental studies, monitoring, or permitting that may be required.

Authorization
This proposal is valid for a period of 60 days from the date of this letter. If acceptance and authorization to proceed are not received within that time period, we reserve the right to renegotiate the estimated fee and scope of work. We understand the City will issue a Task Order under our As-Needed Geotechnical Services Contract (Agreement #2023-047) with City to authorize the above-described services. Our work will be completed following generally accepted geologic and geotechnical engineering practices and procedures.

This standard is in lieu of all warranties either expressed or implied. We will begin work on the project upon written notice to proceed from City.

We appreciate the opportunity to submit this proposal and look forward to our association with you on this project. Please contact the undersigned if you wish to discuss this proposal or any aspect of the project.

Sincerely yours,
HALEY & ALDRICH, INC.

Scott Alman, P.E., QSD
Senior Principal – Civil Engineer
Phillip Gregory, PE, GE
Senior Principal – Geotech Engineer
Enclosures: Attachment A – Project Estimated Level of Effort Agenda Item #12.6.

ATTACHMENT A
Project Estimated Level of Effort
Agenda Item #12.6.

Total Labor Expense Consultants
787,701.00 357,978.00 23,603.00 406,120.00
Project Management 104,514.00 93,104.00 190.00 11,220.00 Client Management 15,574.00 15,384.00 190.00 -
Contract Management 32,760.00 32,760.00 - -
Subconsultant Management 12,552.00 12,552.00 - -
Subcontractor Management 15,984.00 15,984.00 - -
DIR - Prevailing Wage Management 16,884.00 5,664.00 - 11,220.00 Meetings and Presentations 10,760.00 10,760.00 - -
Existing Data & Information:

Gathering & Analysis
62,055.00 61,612.00 443.00 -
Existing Data Gathering - Outreach and
Follow-up
12,635.00 12,192.00 443.00 -
Analyze Received Data 24,780.00 24,780.00 - -
Catalog & File Received Data 24,640.00 24,640.00 - -
Geotechnical Work Plan 32,629.00 28,889.00 3,740.00 -
Draft Geotechnical Work Plan (GWP) 7,647.00 7,647.00 - - Finalization of GWP-inclusive of DSOD
comments (1 set only assumed)
3,298.00 3,298.00 - -
DSOD Alteration Application and Fee 5,516.00 3,976.00 1,540.00 - HASP 10,480.00 10,480.00 - -
St. Helena Well Permit and Fee 2,294.00 1,744.00 550.00 - Napa County Well Permit and Fee 3,394.00 1,744.00 1,650.00 - Field Investigation 471,142.00 84,512.00 19,230.00 367,400.00 Site Reconnaissance / USA 3,814.00 3,624.00 190.00 -
Private Utility Locater 1,623.00 1,528.00 95.00 -
Drilling, Downhole testing, and
Instrumentation Installation
412,220.00 54,360.00 6,960.00 350,900.00
Instrumentation Remote Monitoring
Installation
53,485.00 25,000.00 11,985.00 16,500.00
Laboratory Testing 35,426.00 7,926.00 - 27,500.00
Assign Laboratory Testing 30,650.00 3,150.00 - 27,500.00 Review Laboratory Results 4,776.00 4,776.00 - -
Analyses 55,198.00 55,198.00 - -
Field Data Review and Digitization (gINT etc.) 6,680.00 6,680.00 - - Engineering Analysis 10,434.00 10,434.00 - -
Seepage and Stability Modeling 10,040.00 10,040.00 - -
Geologic Review 9,232.00 9,232.00 - -
Mitigation Alternatives Analysis 11,932.00 11,932.00 - - Alternatives Cost Estimate 6,880.00 6,880.00 - -
Reporting 26,737.00 26,737.00 - -
Draft Geotechnical Report 10,675.00 10,675.00 - -
Response to Comments 9,124.00 9,124.00 - -
Final Geotechnical Report 6,938.00 6,938.00 - -
Agenda Item #12.6.

u
h
M
Thank you for the City s prompt attention to the maintenance DSOD's maintenance inspection report dated May 25, 2023. developed standard operating procedures for the low-level 0 was recommended in DSOD’s inspection report. With the ex downstream of the spillway weir apron. all requested tasks h City's schedule to complete this remaining work by Spring/Su DSOD willdocument the completed maintenance tasks durin Instrumentation
The annual instrumentation submittal for the dam is overdue: the last submitt al
won
a
s
December 15, 2015, as previously noted. The City is working with a consultin g engineering ?rm to resume instrumentation readings at the dam and prepare an nu
al
instrumentation report with an engineering evaluation. Please continue to wo rk
wi
th Area Engineer Michelle Holmes on the required content for the annual instru menta
tion
reports. Submit an initialinstrumentation report by October 31, 2024. Future willbe due in the 15‘quarter of each calendar year with data through the end thprior e calendar year.

Outlet Tower Reg/acement
There is an open repair application for replacement of the outlet intake tower. has transmitted comments on the 65% design plans for the work, but the Cit y
to
employ a new consulting engineer to complete the design work. The City's s c
h
e
d
u
to
submit 100% plans and speci?cations for DSOD review by Summer 2024 is gn En
A

DEPARTM WATERRESOURCES
a
A RAM 236
6 M ch12, 24
Mr Joe Lea h, Public Works Di
Ci of St. Helena
10 SColle eAve
St Helena California 94574
Bel Canyon Dam, No. 16-3
Napa County
Dear Mr. Leach:

This is in reply to the City of St. Helena's (City) letter dated December 29, 2023, to Division of Safety of Dams (DSOD) providing updates on maintenance activities, a n
n
u
al
instrumentation submittals, the outlet intake tower replacement, and exploration an d pdated stability analyses for BellCanyon Dam. DSOD has reviewed the updates as the following comments:
aintenance Activities
' ' tasks requested in
In addition, the City h
a
s
utlet control valves, w
hi
ch
ception of installing ri
pr
a
p
ave been completed.
mmer 2024 is accepta
ble. 9 future inspections.

DocuSl velope ID:BZSQZBC5—4EFWDE-BSSZ—
D3007EDSCSCQ

ST TEOF CALIFORNIA- CALIFORNIANATURALRESOURCESAG
EN
CV
NEWSOM, GAVINovernor
ENTOF
P.O. ox 942836
5 c ENTO,CA 94 41001
(91 )653—5791
ar 20
. c rEngineer
ty
8 9
Agenda Item #12.6.

Mr.Leach
March 12. 2024

Embankment Exploration and Analysis
DSOD’s July 28. 2023, letter requested the City submit a plan and schedule to perform an investigation and a subsequent evaluation of seepage conditions and the static and seismic stability of the darn. Attached to the City's letter was a proposed scope of work and schedule for a subsurface exploration. laboratory testing, and updated seepage and stability analyses.

The ?eld investigation of the dam willrequire an alteration application be ?led with DSOD, together with the exploration workplan, and the required ?ling fee. This application willneed to be approved before work can start. The work must be developed and carried out under the supervision of a civil engineer registered in California.

The City's schedule proposes to submit the draft exploration work plan in June 2024. ?nalize their work plan in July 2024.carry out the geotechnical investigation between July and September 2024, submit a draft seepage and stability evaluation in November 2024. and ?nalize the seepage and stability evaluation in January 2025. DSOD has reviewed the plan and schedule and generally ?nds it acceptable. The City willneed to ensure adequate time for DSOD review of the draft exploration plan, stability evaluation, and other supporting submittals upon their receipt.

DSOD looks fonNard to working with the City to address the remaining work at Bell Canyon Dam. Ifyou have any questions or need additional information regarding the maintenance activities and the annual instrumentation report. please contact Ms.

Holmes at (916) 565-7814 or Regional Engineer Russell Bowlus at (916) 565-7813. If you have questions regarding the outlet intake tower replacement project or the planned embankment exploration and stability analyses work, contact Design Engineer Leila Mosadegh at (916) 606-3750 or Project Engineer Ian Maki at (916) 820-7795.

Sincerely,
Sharon TaP.E.
pia
. Divisio
nDivisio
n
oSaff Dams
fety
Envelope 82392605-4EFSMDE- ID
3352-D3007EDSC3C9
@
14 4;
kgiv
um.

Agenda Item #12.6.

Water Audit California

A PUBLIC BENEFIT CORPORATION
952 SCHOOL STREET #316 NAPA CA 94559
VOICE: (707) 681-5111
EMAIL: [email protected]
May 28, 2024
City of St. Helena City Council
Sent via email to: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected] Re: City of St. Helena City Council Meeting May 28, 2024; Agenda Items 5.1, 12.1,

12.6, and 12.11
Agenda Item 5.1
City Council Resolution approving: (1) installment sale financing to provide financing of water system improvements, and (2) financing documents and related official actions.

St. Helena Financing Authority Resolution approving: (1) installment sale financing to provide financing of water system improvements, and (2) financing documents and related official actions.

Agenda Item 12.1
Review of the 2023 St. Helena Annual Housing Element Progress Report (APR).

CEQA Determination: Not a CEQA project. Prepared By: Aaron Hecock, Senior Planner Recommendation: It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2024 mandate.

Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
Agenda Item 12.6
Approve a resolution: (1) establishing Capital Improvement Project W24-11 Bell Canyon Dam DSOD Analysis/Improvements with a budget of $860,000; (2) allocating $860,000 from the 2024 Water Bonds Issuance; (3) authorizing the City Manager to enter into a Professional Services Agreement (PSA) with Haley Aldrich Inc for engineering and project management services to provide a high-quality geotechnical exploration of Bell Canyon Dam for a not-to-exceed total of $781,900; and (4) authorize the Public Works Director to approve amendments to the Agreement to increase the not-to-exceed amount by up to 10% of the original PSA amount.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Lesley Milton, Interim Assistant Director of Public Works – Operations Recommendation: Approve the attached Resolution.

Agenda Item 12.11
April 2024 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project Prepared By: Ian Dale, Environmental Services Tech.

Recommendation: Receive and file.
____________________________________________________
To all it may concern:

Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
Water Audit California (Water Audit) hereby comments on the above four agenda items, each of which is based upon gross fraud and misrepresentation. Each of the following comments is to be read as pertaining to each agenda item.

In addition to the following comments which apply generally, Water Audit notes the false statement in Agenda Item 12.1 that the Hunter project contains low income housing, which requirement was removed from the project subsequent to approval by the Planning Commission, the omission of mention of ongoing litigation to misstate the schedule of the Hunter project, and the ongoing controversy of whether the Stonebridge wells can be operated so as to cause continuing and increasing environmental injury.

Setting aside the tangible reality that the City of St. Helena (City) has inadequate water for its existing beneficial uses, the overt misrepresentations contained in the Agenda Report preclude any rational examination of the recommended decisions by the public. The misrepresentations in these agenda items put the lives and property of the City’s residents in unnecessary danger. The purpose of this comment is to put the burden of potential loss of life clearly on the shoulder of the City’s elected representatives.

To be clear, in the event of a catastrophe, Water Audit promises to send this comment to every news organization in the nation together with names of all complicit.

As a public interest organization, we want no part of the responsibility for a disaster while we are on watch.

1. All representations that assign the contents of Agenda Report Exhibit 1 to the Bell Canyon Reservoir are false.

The forgoing agenda items are accompanied by a staff prepared Agenda Report to the City Council. The staff reports at page 333:
“The Division of Safety of Dams (DSOD) provided notice to the City of St.

Helena on July 5, 2023 of outstanding compliance for the Bell Canyon Dam (BCD) (Attachment 1).”
Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
That statement and all like following are false. Staff has taken comments pertaining to one dam, the St Helena Lower Dam (aka the Lower York Reservoir) and attributed them to another dam built nearly a century later, the Bell Canyon Dam. This can be confirmed by comparing the excerpts of the DSOD listing of jurisdiction dams exhibited below.

The Department of Water Rights letter exhibited as Exhibit 1 pertains to “St.

Helena Lower Dam, No. 16-2,” which in the DSOD database is expressed as 16-002, California jurisdictional dam CA-00148. Note in the DODS records that the “year built” is 1878, and the condition as “fair.” Both comments are correct and appropriate for the Lower York Reservoir, which was built by horse and wagon, not by modern heavy equipment.

Compare and contrast with the record for Bell Canyon Dam, dam no. 16.003 (aka 16-3), California jurisdictional dam CA-00149, the Bell Canyon Dam, built in 1958 with modern methods and rated in satisfactory condition.

The City Council and staff know the difference between the two dams, which implies that the staff’s misrepresentation was as the result of calculation, not incompetence. The January 20, 2017, Geotechnical Investigation Report by Kleinfelder engineering referenced in Exhibit 1, but not attached as an exhibit, clearly concerned the St. Helena Lower Dam, not the Bell Canyon Dam. Although the report is strangely Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
not attached and is unavailable in publicly posted records, the 2016 resolution that authorized Kleinfelder’s employment reads in part:

The Lower York Creek Reservoir was constructed in 1878. The dam at the Lower York Creek Reservoir, known as the St. Helena Lower Dam … The St. Helena Lower Dam, like all municipally owned dams in the state, is regulated under the jurisdiction of the State Water Resources Divisions of Safety of Dam (DSOD).

DSOD regularly inspects St. Helena Lower Dam as well as Bell Canyon Dam and keeps extensive records on both facilities. Under the regulatory program, DSOD has presented a number of concerns to the City of St. Helena for approximately over the last 10 years. Concerns include the stability of the St. Helena Lower Dam during a seismic event. DSOD believes that under a seismic event, the St. Helena Lower Dam could be subject to liquefaction and experience a catastrophic failure. As such the DSOD has restricted the amount of water storage capacity the City is permitted to store in the Lower York Creek Reservoir and directed the city to perform a geotechnical analysis. If the city continues to , not address DSOD's concerns, they can further restrict storage capacity and levy other requirements on the City if necessary. (Emphasis added.) An additional July 2016 staff report in support of a $150,000 addition to the Kleinfelder contact which emphasized the danger of the dam and uncertainty of the present condition:

DSOD believes that under a seismic event, the St. Helena Lower Dam could be subject to liquefaction and experience a catastrophic failure. … The contingencies provide insurance to the Project that will allow staff to navigate changing conditions if unpredicted field conditions or other issues arise during the project. Not having a contingency budget could cause the Project drilling to be halted if changing conditions arise in the field … Postponing or not addressing the required work will result in restrictions to the capacity of the City's reservoir, and possible fines from regulators. For these reasons, City Staff recommends City Council approve the First Amendment augmenting Kleinfelder Incorporated's Professional Services Agreement. (Emphasis added)
In short, the representation that the Bell Canyon Dam is in dire need of structural repair to prevent failure is prima facie false. There is no such evidence. The St. Helena Lower Dam is in a potentially catastrophic condition, but nothing is being done or proposed to remediate it.

While the City has represented to the Department of Water Resources that it is operating the St. Helena Lower Dam at reduced capacity until sufficient funds can be Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
secured for removal, that representation is also false. The maximum storage may have been reduced1, but there are no present plans for the removal of this potentially deadly dam, only deferred plans for its maintenance.

The council cannot shelter behind its usual shield of ignorance. On June 13, 2023, council deferred any rehabilitation of the Lower Reservoir in 2026/27, and even then, it assigned a budget of only $50,000. (See City of St. Helena, Agenda 12.1, Water 5 Year Capital improvements Program) This is a trivial sum considering the problem and risks, and completely contradictory to the concurrent representation to the Water Board that the City is seeking funds to remove the dam.

The 2017 Kleinfelder report was last seen by the City Council in May 2023, when a decision was made to ignore public trust impacts of the dam’s operation and enter into a five-year water contract with Spring Mountain Vineyards to supply water at a fraction of the cost paid by City residents. There is no public record of any efforts made to secure funds for dam removal.

In short, staff has misrepresented the Bell Canyon Dam to be in the dangerous condition of the St. Helena Lower dam so as to obtain funds for the benefit of the Bell Canyon dam which is in satisfactory condition, and as a consequence, leave the dangerous Lower York dam unfunded and unrepaired. This is a shocking disregard of the duty of candor on the part of a public employees, and a callous disregard of the potential risk to human life. By this series of misrepresentations, the City Council is intentionally putting its residents’ lives at risk.

2. Staff has misrepresented the contribution of Bell Canyon Reservoir to the City’s water supply.

Staff has grossly misrepresented the contribution of the Bell Canyon Reservoir to the City’s water needs. “The Bell Canyon Dam is part of the City's critical infrastructure, as it provides 80% of the supplied potable water for the City of St. Helena.” This statement is 1 The City’s ability to control the water level in the Lower Dam have on occasion been overwhelmed by heavy rain events that have exceeded the ability to discharge flows downstream.

Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
false, contradicted both by other statements both within and external to the Agenda Report.

In November 2021 the City wrote to the State Water Resources Control Board seeking permission to store early rain. Although obviously intending to emphasize the importance of the reservoir to the total water supply, the City’s report of the contribution of Bell Canyon is 30% less than asserted in the Agenda Report:

The City submits these petitions due to severe drought conditions and low storage levels. As of September 31, 2021, Bell Canyon Reservoir, which has historical served nearly 50% of the City's water demand, had depleted to 28% capacity. With 25% of the reservoir's capacity reserved for fire suppression support, only 3% of its capacity, or less than 100 acre-feet of water, remained for municipal use in the City's service area.

Further, at Agenda Report page 137, again contradicting the 80% representation, it is reported that the historical contributions of the different sources of the city’s water supply have been:

The actual contribution of Bell Canyon reservoir to the total has been:
2022-23 - 32%; 2021-22 – 31%; 2020-21 – 36%; 2019-20 – 41%; 2018-19 – 49%, or on average one half of the assertion of staff.

Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]

3. Staff representations of the relative costs of water production are unsupported by facts and prima facie unbelievable.

At page 136 of the Agenda Report representation is made of the relative costs of production of water from the three sources available to the City of St. Helena:

Use of the surface water from its Bell Canyon Reservoir is by far the least expensive to supply (averaging approximately $0.46/hundred cubic feet (HCF) in Fiscal Year 2023-24), while the groundwater wells ($6.00/HCF in Fiscal Year 2023-24) and City of Napa water ($6.86/HCF in Fiscal Year 2023-24) are considerably higher. The three supply costs are factored into the City’s new rate structure for the Water System, as described herein.

While the staff report is bulked with numerous estimates of future capital expenditures and anticipated revenues, there is no statement of the actual historical costs of operating the Bell Canyon Reservoir and Louis Stella water treatment facility.

The reader is asked to accept on faith the summary representations made by staff, which considering the foregoing is much more than should be asked.

The public deserves to know the economic and other consequences of years of outside contractor operation of the Louis Stralla treatment plant, and of thoughtless operations and maintenance, which has resulted in payroll costs approximately three times greater than market rate for staff. Clearly the cost of operation has changed during the subject five-year window, but there is no evidence of how, or by how much.

Finally, it is represented by the city that critical operating data is not available to the public as it is retained within a proprietary data base owned and controlled by a private contractor. In essence, the city has intentionally circumvented the Public Records Act by hiding its data in private hands, and now it seeks funding to continue this unlawful conduct. This cannot be tolerated.

Conclusion
The above captioned agenda items are based on inadequate and false data and must be rejected without hesitation. That is not to deny the potential needs of the Bell Canyon reservoir, or the City of St. Helena water system in general, but it is axiomatic that falsehoods multiply and require further falsehoods to sustain them, leading to a Agenda Item #12.6.

Water Audit California Comment Letter to City Council
May 28, 2024

WATER AUDIT CALIFORNIA
A California Public Benefit Corporation
952 School Street, #316
Napa, CA 94559
Voice: (707) 681-5111
Email: [email protected]
complete loss of trust and credibility. Consider the implication of continuing down this path.

Further, we urge the City of St. Helena to recognize and plan immediate remediation of the serious risk to its citizens from the St. Helena Lower Dam. Finally, Water Audit respectfully submits that the City of St. Helena call to account all staff persons responsible for this disgraceful presentation.

Respectfully,
William McKinnon
General Counsel
Direct Dial: 530.575.5335
Agenda Item #12.6.

Save Napa Valley, 282 South White Cottage, Angwin, CA 94508 Mission Statement: Protect the long-term economic and environmental viability of Napa Valley by addressing climate change through the preservation and the restoration of the natural environment and resources upon which the health of our vineyards, wineries and entire community relies.

Save Napa Valley Foundation advocates on behalf of Napa Valley, a national treasure, to assure its agriculturally based community endures into perpetuity.

May 28,2024
I've become aware over the last several years that the St. Helena City Council is not meeting their fiduciary duties to the residents regarding the overall water supply issue. Without the Pope St. wells running full time, which are hydrologically connected to the Napa River, the city has only enough water for distribution to the parcels within the geographic city limit. Obviously this is not the case currently, which jeopardizes continuity of deliveries throughout the distribution network.

It's become increasingly difficult for residents to believe the city can accommodate 5 potential hotel projects and the Hunter sub-division when the water supply is already insufficient. The belief that State water purchased from Napa will always be available is pure fancy. If litigation ever commenced relative to the wells taking water from a "Navigable waterway of the U.S.” those wells could be mandated shutdown. Then what? St. Helena residents already pay 5 times more for the same water Napa residents utilize. Climate disruption will increasingly disrupt water supplies. It's not going to get better; and we all know that.

Now I've learned that the issue with Bell Canyon is being driven by a report issued relative to Upper York Creek Reservoir. See Water Audit's comment letter subtitled " 1. All representations that assign the contents.,,," How is this possible? Accordingly, why is over $800K requested when it appears no accurate data has been produced? Trust of our elected representatives is paramount. The figures in the agenda that state Bell Canyon Reservoir supplies 80% of the city's water needs is contradicted by letters written to the Water Board as well as your own staff produced "water production report." I must ask again, How is this possible?"
In conclusion, I would hope that the reality, the truth/ the unblemished truth about St. Helena's real-time water deficiencies is shared with the citizens that rely on honest and factual governance of their city's most precious resource.

Sincerely,
Mike Hackett
President
Save Napa Valley Foundation
Agenda Item #12.6.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: May 28, 2024
FROM: Andrew Bradley, Asst. to the City Manager
SUBJECT: Consideration and Proposed Approval of a Contract to Godbe Research for a Community Survey in an amount
not-to-exceed $32,375

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

December 7, 2022 – Resolution #2022-111 authorizing a
PSA with Godbe Research for a December 2022 survey.

STATEMENT OF THE
PURPOSE:

Approve a Professional to Agreement with Godbe
Research to conduct the 2024 Community Survey.

FINANCIAL IMPACT: The total financial impact is $32,375 with funds available in the adopted FY24 General Fund Operating Budget.

BACKGROUND:

Recognizing the importance of community feedback and the value it has on identifying priorities for the City Council and, in accordance with City Council Goal 4 – Provide Effective Community Information & Opportunities for Engagement and Goal 5 – Enhance Quality of Life, the City has embarked on conducting statistically valid Community Survey’s. An initial survey was conducted in December 2022 by Godbe Research with a follow-up survey scheduled in 2024. The 2024 survey will follow a similar format and line of questions as was previously conducted in an effort to see any changes in sentiment and to see how recent actions have impacted views and opinions in the community.

DISCUSSION:

In advance of the 2022 survey staff engaged with Godbe Research, Polco, and OnPointe Insights and received proposals from each. Upon reviewing the quotes and the scope of work, staff recommended moving forward with Godbe.

To maintain the survey's integrity and consistency in gathering information and reporting, staff contacted Godbe again for this follow up survey. Godbe continues to be employed by public and private sectors the United States and internationally and has provided similar services in neighboring jurisdictions including Calistoga and the City of Napa.

In the 2024 survey Godbe will incorporate topics previously used in 2022 and will include new metrics and questions regarding quality of life, taxpayer/budgeting, and Agenda Item #12.7.

high-level satisfaction questions. The 2022 survey and results will continue to be used as a baseline for future biennial surveys.

The cost to use Godbe is $32,375 for a proposed 20-minute phone survey which includes conducting the phone survey in Spanish and would be adjusted to a lower price if the survey length is shorter (in 2022 the City contracted for a 25-minute survey that on average took 22 minutes to complete).

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Template Professional Services Agreement (2023)-c1 - Godbe Research Godbe Resolution 2024
Godbe St Helena 2024 Resident Survey Proposal 3.13.24
Agenda Item #12.7.

CITY OF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of May 28, 2024, by and between the City of St.

Helena, a public agency organized and operating under the laws of the State of California (“City”), and Godbe Corporation – dba: Godbe Research, a corporation with its principal place of business at 1220 Howard Avenue, Suite 250, Burlingame, CA 94010 (hereinafter referred to as “Consultant”).

City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
2024 Community Survey (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $32,375. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

Agenda Item #12.7.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Time of Performance.

The term of this Agreement shall be from May 28, 2024 to February 28, 2025, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). See the “Activity Schedule” attached as Exhibit C. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party.

For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care; Performance of Employees
a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and Agenda Item #12.7.

without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
Agenda Item #12.7.

(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This Agenda Item #12.7.

insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein.

Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to nonpayment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, Agenda Item #12.7.

self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project.

Agenda Item #12.7.

(iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

Agenda Item #12.7.

b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility.

Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Safety.

Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

15. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLY DELETED

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.

18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall Agenda Item #12.7.