St. Helena City Council
June 11, 2024

City of St. Helena
Regular City Council Meeting
Tuesday, June 11, 2024 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.

Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Patrick Kenealy, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES
None

6. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

6.1. Public Comment.Richard Corsetti
Public Comment.Diana H Stockton
9 - 11

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS
None

9. STAFF BRIEFING
Estimated start time: 6:25 p.m.

9.1. Report by Director of Public Works on activities related to the City’s Capital Improvement Plan (CIP)
Presentation
13 - 29

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:35 p.m.

10.1. Approval of a resolution establishing designation of City’s agents by title to obtain Federal and/or State financial assistance through the California Office of Emergency Services (Cal OES) under the California Disaster Assistance Act.

CEQA Determination: Not a CEQA project
Recommendation:

Approve the attached resolution.

Staff Report - Pdf
31 - 38

10.2. Proposed Approval of a Resolution Adopting and Approving the Publicly Available Pay Schedules in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for members covered under the St. Helena Employees Association (SHEA), St.

Helena Professional Firefighters Association (SHPFA), Police Officers Association (POA), Unrepresented Compensation Program, and Parttime classifications.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approval of the attached resolution.

Staff Report - Pdf
39 - 66

10.3. Approval of a Resolution Authorizing the Designation of Authority and Updating the Process and Procedures in the Determination of Disability 67 - 74

Retirements for Employees.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Pdf

10.4. Adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the Crane Park Lighting Improvements project, Capital Improvement Program Project No. C19-03.

CEQA Determination: Exempt
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Approve attached Resolution
Staff Report - Pdf
75 - 80

10.5. Authorize the purchase of garbage, recycling and composting containers for all city parks for a not-to-exceed cost of $103,185 from Trash Can Warehouse to be fully reimbursed by a grant from the Upper Valley Waste Management Agency.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Interim Assistant Director of Public Works - Operations
Recommendation:

Approval of the purchase.

Staff Report - Pdf
81 - 89

10.6. Approval of a resolution authorizing a 3-year agreement for Fire/Emergency Dispatch Services with the Department of Forestry and Fire Protection/CAL Fire for a not-to-exceed amount of $286,232.

CEQA Determination: Not a CEQA project
Prepared By: Alec Vidler, Administrative Assistant/Fire Inspector Recommendation:

Approve the Agreement with the Department of Forestry and Fire Protection/Cal Fire for the term of July 1, 2024 through June 30, 2027 for a three-year amount not-to-exceed $286,232
Staff Report - Pdf
91 - 114

10.7. Adoption of a Resolution approving the plans for the Downtown Sidewalk Improvements Phase 1B - Paver Repair Project and authorizing advertisement for bids.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Jose Calderon, Engineering Technician II
Recommendation:

Approve the Resolution.

Staff Report - Pdf
115 - 121

10.8. Approve a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Mead & Hunt Inc. to provide engineering, modeling and constructability of underwater activities needed to complete Capital Improvement Program Project No. W-109 Bell Canyon Reservoir Intake Tower and Project No. W-85 Bell Valve House Replacement Project for a total not-to-exceed cost of $1,043,211 and a 10% contingency of $104,321 for a total consultant budget of $1,147,532.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Interim Assistant Director of Public Works - Operations
Recommendation:

Approve the contract as presented.

Staff Report - Pdf
123 - 204

11. PUBLIC HEARINGS
Estimated start time: 6:45 p.m.

11.1. Approval of a Resolution approving the annexation of the property known as 2126 Madrona Avenue, St. Helena, CA (APN 009-470-010), in the St. Helena Municipal Sewer District No. 1, MSD Annexation No 149.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

It is recommended the City Council adopt a Resolution approving the annexation of the territory into the St Helena Municipal Sewer District No. 1 MSD.

Staff Report - Pdf
Presentation
205 - 214

12. OLD BUSINESS

12.1. Consideration of:
1) A resolution of the City Council of the City of St. Helena, California, submitting to the qualified voters of the city a proposed city charter to authorize the City of St. Helena to enact a real property transfer tax and similar tax and assessment mechanisms beyond that provided by state law; at a general municipal election to be consolidated with the statewide general election to be held November 5, 2024; directing the city attorney to prepare an impartial analysis of the proposed charter and providing for the filing of primary and rebuttal arguments and setting rules for the filing of written arguments regarding the proposed charter; and
(2) A resolution of the City Council of the City of St. Helena, California calling for the placement of a general tax measure on the November 5, 2024 general municipal election ballot for the submission to the qualified voters of a proposed supplemental real property transfer tax; requesting the county of napa to consolidate said election with the 215 - 288

statewide general election of even date; and setting rules and deadlines for arguments and rebuttals for and against the measure.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Approve the attached Resolutions.

Staff Report - Pdf
Presentation

13. NEW BUSINESS
Estimated start time: 7:00 p.m.

13.1. Receive report and adopt a Resolution accepting the St. Helena Flood Project Condition Assessment Report.

CEQA Determination: Exempt
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Receive report and adopt associated Resolution.

Staff Report - Pdf
289 - 382

14. CITY COUNCIL REPORTS:

14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for June 25, 2024, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on June 6, 2024.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for

public review at the respective meeting.

From: Richard Corsetti
To: Public Comment
Subject: [External] Noble House Resort
Date: Saturday, June 8, 2024 10:14:39 PM
To the City Council:

The Noble House Resort project is too large of an undertaking to allow to be approved and built without going through the normal approval process. Why should they be an exception? I urge the city council to not be enticed into approving this project without a thorough venting and review---especially of the plans for water, sewer, and traffic control.

Sincerely,
Richard Corsetti
Agenda Item #6.1.

From: stems coloredwater.net
To: Public Comment
Subject: [External] Noble House St. Helena Resort Agritourism Initiative Date: Saturday, June 8, 2024 7:26:56 PM
Hello, City Council,
A few months ago a perfectly splendid plan for the re-use of a site in downtown St.

Helena was proposed: a hotel in place of the Bank of America branch at 1001 Adams Street.

This is not to say that the plan was wholly laudable, but that an already developed site with water, electricity, and sewage services, within reach of fire, police, and refuse services,
was contemplated, with all of downtown St. Helena within walking distance.

More recently a plan for a hotel on land hard by developed vineyard and the Napa River has been proposed, also in St. Helena, but hardly downtown.

Now we are given to understand that only the City Council is needed to vote on the adoption or refusal of a permit for this more recent hotel complex, one posited to draw down 35,000 gallons of water every day. And where is the effluent to go? To our good ol’ Napa River? And how are all those hotel guests to get about—but by their own vehicles, adding immeasurably to the burden of traffic over our narrow bridges across the Napa River and at the already busy intersections of Deer Park Road with the Silverado Trail AND Highway 29.

Please allow hotels to develop within the City already served by sidewalks, crosswalks and amenities within walking distance, and leave the outskirts to continue to buffer and nourish the City with fresh air, potable water, planted and open land, the occasional farm stand, and our unmistakable quality of life endowed with gorgeous views, arable and wild lands unencumbered by the increasingly complex infrastructure hospitality complexes require and demand to keep the natural world at bay.

Let the residents of St. Helena vote in November on the St. Helena Resort Agritourism Initiative, not just the City Council on June 25.

Thank you,
Diana H Stockton
Agenda Item #6.1.

5-Year
Capital Improvement Program
FY23/24 – FY27/28
Projects Update
June 11, 2024
Public Works Department 1
Agenda Item #9.1.

Breakdown of Projects – By Number
2 FY24 FY25 FY26 FY27 FY28 Total
Civic 7 1 0 1 0 9
Streets 10 3 3 2 1 19
Water 14 10 7 11 2 44
Wastewater 10 3 3 4 3 23
Stormwater 2 2 1 0 0 5
Total 43 19 14 18 6 100
Project Count
Agenda Item #9.1.

Breakdown of Projects – By Fiscal Year
3 FY24 FY25 FY26 FY27 FY28 Total
Civic $1,315,102 $105,500 $0 $100,000 $0 $1,520,602
Streets $5,202,614 $2,132,500 $2,204,000 $1,366,000 $1,322,600 $12,227,714 Water $3,767,028 $9,166,704 $6,945,094 $9,491,821 $1,870,220 $31,240,867 Wastewater $7,470,663 $330,600 $370,600 $1,425,600 $1,375,600 $10,973,063 Stormwater $130,000 $1,054,000 $190,200 $0 $0 $1,374,200 Total $17,885,407 $12,789,304 $9,709,894 $12,383,421 $4,568,420 $57,336,446 Project Budget
Agenda Item #9.1.

Breakdown of Projects – FY24 & FY25
4 • Note: Need nearly 11 FTE just
for design
FY24 FY25 Total
Design $4,257,160 $3,120,000 7,377,160
CM $544,309 $1,936,204 2,480,513
Construction $12,268,838 $7,051,500 19,320,338
Contingency $668,100 $681,600 1,349,700
Total $17,738,407 $12,789,304 30,527,711
FY24 FY25
Design Budget $4,257,160 $3,120,000
Avg $/hr $180 $180
Hours/FY 23,651 17,333
People/FY 11.4 8.3
Agenda Item #9.1.

Projects Overview
• 43 In Progress; 8 Completed; 4 Delayed;
• FY24 = $17.9M; FY25 = $12.8M
• FY24 = $15.1M actively engaged
5 Agenda Item #9.1.

Projects Initiated
• Initiated projects for:
• Water Tank 2 rehabilitation
• Water Hydraulic Model (NEW PROJECT)
• Geotechnical analysis and seismic retrofit of Bell Canyon Dam (NEW PROJECT) • Smart Meter Replacement Project
6 Agenda Item #9.1.

Project Update – Crane Park
• Crane Park Lighting Project: COMPLETED
7 Agenda Item #9.1.

Project Updates - Streets
• Streets Master Plan:
• Project kickoff, completed ped/bike counts at select intersections • Downtown Main St. Sidewalk Rehab:
• Held community meeting for Phase 1a/1b updates
8 Agenda Item #9.1.

Project Update - Pavement
• FY23/24 Pavement Rehabilitation Project: COMPLETED
• FY24/25 Pavement Rehabilitation Project:
• Awarded construction contract
9 Agenda Item #9.1.

What’s Upcoming
• Wastewater Treatment Plant Upgrades Project:
• Commence testing in June.
• Water Treatment Plant Condition Assessment:
• Begin draft review of doc in July.
10 Agenda Item #9.1.

What’s Upcoming
• Kearney/Andrea Water Main Replacement Project:
• Completion in June/July.
• SMART Meter Project:
• Issue RFP for construction and authorize purchase of meters. • Parks and Recreation Master Plan:
• Issue RFP.
11 Agenda Item #9.1.

Detailed Project Status
12 Agenda Item #9.1.

Program Highlights - Civic
13 Agenda Item #9.1.

Program Highlights - Streets
14 Agenda Item #9.1.

Program Highlights - Water
15 Agenda Item #9.1.

Program Highlights - Wastewater
16 Agenda Item #9.1.

Program Highlights - Stormwater
17 Agenda Item #9.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: June 11, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed approval of a resolution establishing designation of City’s agents by title to obtain Federal and/or State financial assistance through the California Office of
Emergency Services (Cal OES) under the California
Disaster Assistance Act.

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To establish designation of City’s agents by title to obtain Federal and/or State financial assistance through the
California Office of Emergency Services (Cal OES) under the California Disaster Assistance Act.

FINANCIAL IMPACT: None.

BACKGROUND:

Under federal Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and state law under the California Disaster Assistance Act, City Staff must bring a resolution before the City Council periodically to maintain a current list of authorized signers on file at California Governor's Office of Emergency Services (Cal OES) for the purpose of obtaining certain federal and state financial assistance. Such a resolution authorizes designated City Staff to provide for all matters pertaining to such state and federal disaster assistance the assurances and agreements required.

DISCUSSION:

The City may incur unforeseen expenses during a declared disaster. During an emergency, a disaster can be declared to be a statewide disaster by the California Governor. This declaration will make State financial assistance available under the California Disaster Assistance Act. A disaster can also be declared to be a Presidential declaration by the United States President. This declaration will make Federal financial assistance available under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988.

In order to apply for financial assistance, the City Council must authorize certain staff by title to execute the required documentation necessary for financial assistance. This is done by adopting a City Council Resolution and a California Governor's Office of Agenda Item #10.1.

Emergency Services Designation of Subrecipient's Agent Resolution (Cal OES Form 130) designating the authorized staff. The Cal OES Form 130 is valid for three years from the execution date.

The City approved a resolution establishing designation of City’s agents by title on June 22, 2021, which is set to expire on June 22, 2024. Therefore, it is necessary to adopt a new City Council Resolution and a California Governor's Office of Emergency Services Designation of Subrecipient's Agent Resolution (Cal OES Form 130) designating the authorized staff. Staff recommends that the City Council authorize the following titles as designated agents to apply for federal and state disaster financial assistance and make necessary assurances to obtain such assistance: City Manager, Administrative Services Director, and Finance Manager effective June 11, 2024 and designate the Mayor and Vice Mayor as governing body representatives.

ENVIRONMENTAL REVIEW: None.

DOCUMENTS ATTACHMENTS:

Resolution Designating of City's Agents by Title
Form OES-FPD-130 Designation of Applicant's Agent Resolution for Non-State Agencies
Agenda Item #10.1.

CITY OF ST. HELENA
RESOLUTION NO. ______
Resolution of the City Council of the City of St. Helena designating the City Manager, Administrative Services
Director, and Finance Manager, on behalf of the City, to be authorized agents for Non-State Agencies as
required by the California Office of Emergency Services

RECITALS
A. The Governor’s Office of Emergency Services (Cal OES) administers the State and Federal reimbursement process and grants programs for emergency and disaster relief; and
B. Under federal Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and state law under the California Disaster Assistance Act, City Staff must bring a resolution before the City Council periodically to maintain a current list of authorized signers on file at Cal OES for the purpose of obtaining certain federal and state financial assistance; and C. Cal OES Form 130 requires the City of St. Helena to designate agents to engage with FEMA and Cal OES regarding assistance and grants applied for by the City; and
D. City of St. Helena desires to ensure that Form 130 makes the City eligible to apply for disaster relief for future disaster incidents for three years.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. Authorizes the City Manager, Administrative Services Director or Finance Manager to sign and execute applications and agreements for Federal and State disaster relief and emergency assistance.

2. Designates the City Manager, Administrative Services Director and Finance Manager of the City of St. Helena as the agents for Form “Cal OES 130:

Designation of the Applicant’s Agent Resolution for Non-State Agencies”.

3. Designates Mayor Dohring and Vice Mayor Hall as the governing body representatives for Form “Cal OES 130: Designation of the Applicant’s Agent Resolution for Non-State Agencies”.

Agenda Item #10.1.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024, by the following vote:

Mayor Dohring:

Vice Mayor Hall:

Council Member Chouteau:

Council Member Kenealy:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.1.

55-6410-00
City Council City of St. Helena
City Manager
Administrative Services Director
Finance Manager
City of St. Helena
City of St. Helena
Agenda Item #10.1.

11th June 24
Cindy Tzafopoulos City Clerk
City of St. Helena
City Council
City of St. Helena 11th June 24
City Clerk
Agenda Item #10.1.

Agenda Item #10.1.

Agenda Item #10.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: June 11, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed Approval of a Resolution Adopting and Approving the Publicly Available Pay Schedules in
Accordance with the Requirement of California Code of
Regulations, Title 2, Section 570.5, for members covered under the St. Helena Employees Association (SHEA), St.

Helena Professional Firefighters Association (SHPFA),
Police Officers Association (POA), Unrepresented
Compensation Program, and Part-time classifications.

RECOMMENDED
ACTION:

Approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Approve and adopt salary schedules for classifications in SHEA, SHPFA, POA, and Unrepresented classifications,
which includes Mid-management and Executive, and Parttime, effective July 1, 2024 and January 1, 2025 in accordance with the approved salary increases outlined in the MOUs and Unrepresented Compensation Program.

FINANCIAL IMPACT: The total fiscal impact of the salary adjustments is approximately $485,000. The total increase has been
included in the Fiscal Year 2024-25 annual budget
adopted by City Council on June 13, 2023 via Resolution 2023-66 and the mid-cycle budget update on May 28,
2024 via Resolution 2024-81.

BACKGROUND:

The City of St. Helena contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits for its employees. As a public employer, the City must abide by the Government Code when establishing and reporting employee compensation. The California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5) provides that each pay schedule meets the following requirements:
 Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws.  Identifies the position title for every employee position.  Shows the pay rate for each classification.

Agenda Item #10.2.

 Indicates the time base for each pay rate.
 CalPERS uses the City’s pay schedules to determine final compensation and to calculate retirement benefits for the City’s employees. Inaccurate pay schedules could negatively impact an employee’s final retirement calculation or delay receipt of the appropriate retirement compensation.

Based on salary adjustments outlined in the MOUs and the Unrepresented Compensation Program it is necessary to adopt new salary schedules for Fiscal Year 2024-25 effective July 1, 2024 and January 1, 2025. In addition, staff proposed an increase for the part-time classifications that is equivalent to the recommendations in MOUs to ensure the part-time salaries are in-line with the rest of the organization.

DISCUSSION:

SHEA Scheduled Salary Adjustments
The St. Helena Employees Association Memorandum of Understanding (MOU) effective July 1, 2022 – June 30, 2025 was ratified on September 13, 2022 and authorized salary adjustments throughout the term of the agreement. The approved MOU provides an annual Cost of Living Adjustments (COLA) made on July 1st of each year of the agreement.

Fiscal Year 2024-25 includes a COLA as follows:
 7/1/24 - San Francisco/Oakland/Hayward CPI-U (April/April) minimum increase of 3% and a maximum increase of 5%
Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April) for the FY 2024-25 calculation is 3.8%.

The approved MOU also provides equity adjustments in Fiscal Year 2024-25. The City will provide equity adjustments for SHEA represented positions until each classification is within 5% of salary market median (95%) based on updated information from Ralph Anderson & Associates. Annual CPI increases for both City of St. Helena and the market jurisdictions (refreshed annually) are to be considered for purposes of this calculation. Equity adjustments will take place every six months until each classification is within the range and will be as follows:
 7/1/24 - 2% equity adjustment
 1/1/25 - 2% equity adjustment
July 1st equity adjustments will be combined with the COLA for salary adjustment calculations.

Based on the market data provided by Ralph Anderson, 10 classifications will be receiving up to a 2% equity adjustment on July 1, 2024, and 4 classifications will be receiving up to a 2% equity adjustment on January 1, 2025.

Agenda Item #10.2.

Below is a summary of the SHEA Salary Data:

Description
95% of
Median
Monthly
Max
% +/-
95% of
Median
Market
Median
Monthly
Max
% +/-
Median
Market
75th
Percentile
Monthly
Max
% +/- 75th
Percentile
SHEA
Average 7,733 0.0% 8,140 -5.2% 8,705 -13.1%
SHPFA Scheduled Salary Adjustments
The St. Helena Professional Firefighters Association Memorandum of Understanding (MOU) effective July 1, 2022 – June 30, 2025 was ratified on June 27, 2023 and authorized salary adjustments throughout the term of the agreement. The approved MOU provides an annual Cost of Living Adjustments (COLA) made on July 1st of each year of the agreement.

Fiscal Year 2024-25 includes a COLA as follows:
 7/1/24 - San Francisco/Oakland/Hayward CPI-U (April/April) maximum increase of 5%
Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April) for the FY 2024-25 calculation is 3.8%.

The approved MOU also provides equity adjustments in Fiscal Year 2024-25. The City will provide equity adjustments for SHPFA represented positions until each classification is within 5% of salary market median (95%) based on updated information from Ralph Anderson & Associates. Annual CPI increases for both City of St. Helena and the market jurisdictions (refreshed annually) are to be considered for purposes of this calculation. Equity adjustments will take place every six months until each classification is within the range and will be as follows:
 7/1/24 - 2% equity adjustment
 1/1/25 - 2% equity adjustment
July 1st equity adjustments will be combined with the COLA for salary adjustment calculations.

Based on the market data provided by Ralph Anderson, 1 classification will be receiving up to a 2% equity adjustment on July 1, 2024, and 1 classification will be receiving up to a 2% equity adjustment on January 1, 2025.

Below is a summary of the SHEA Salary Data:

Agenda Item #10.2.

Description
95% of
Median
Monthly
Max
% +/-
95% of
Median
Market
Median
Monthly
Max
% +/-
Median
Market
75th
Percentile
Monthly
Max
% +/- 75th
Percentile
SHPFA
Average 10,168 -5.2% 10,703 -10.7% 11,279 -16.7%
POA Scheduled Salary Adjustments
The St. Helena Police Officers' Association (POA) Memorandum of Understanding (MOU) effective July 1, 2022 – June 30, 2025 was ratified on June 28, 2023 and authorized salary adjustments throughout the term of the agreement. The approved MOU provides an annual Cost of Living Adjustments (COLA) made on July 1st of each year of the agreement.

Fiscal Year 2024-25 includes a COLA as follows:
 7/1/24 - San Francisco/Oakland/Hayward CPI-U (April/April) minimum increase of 3% and a maximum increase of 5%
Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April) for the FY 2024-25 calculation is 3.8%.

The approved MOU also provides equity adjustments in Fiscal Year 2024-25. The City will provide equity adjustments for POA represented positions until each classification is within 5% of salary market median (95%) based on updated information from Ralph Anderson & Associates. Annual CPI increases for both City of St. Helena and the market jurisdictions (refreshed annually) are to be considered for purposes of this calculation. Equity adjustments will take place every six months until each classification is within the range and will be as follows:
 7/1/24 - 2% equity adjustment
 1/1/24 - 2% equity adjustment
July 1st equity adjustments will be combined with the COLA for salary adjustment calculations.

Due to staffing shortages that caused burnout, stress, and significantly impacted the ability to retain existing employees, City Council approved that the Police Officer classification be increased by 19.4% and the Sergeant classification by 14.8% effective July 1, 2023 to aid with retention and competitive recruiting efforts. As a result, the POA salaries are within -0.6% of 95% of Market Median, therefore no equity adjustments are programmed for Fiscal Year 2024-25.

Agenda Item #10.2.

Below is a summary of the POA Salary Data:

Description
95% of
Median
Monthly
Max
% +/-
95% of
Median
Market
Median
Monthly
Max
% +/-
Median
Market
75th
Percentile
Monthly
Max
% +/- 75th
Percentile
POA
Average 8,962 -0.6% 9,434 -5.9% 10,286 -14.7%
Unrepresented Scheduled Salary Adjustments
The Unrepresented Compensation Program effective July 1, 2022 – June 30, 2025 was ratified on July 26, 2022 and authorized salary adjustments throughout the term of the agreement. The approved MOU provides an annual Cost of Living Adjustments (COLA) made on July 1st of each year of the agreement.

Fiscal Year 2024-25 includes a COLA as follows:
 7/1/24 - San Francisco/Oakland/Hayward CPI-U (April/April) maximum increase of 5%
Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April) for the FY 2024-25 calculation is 3.8%.

The approved MOU also provides equity adjustments in Fiscal Year 2024-25. The City will provide equity adjustments for Unrepresented positions until each classification is within 5% of salary market median (95%) based on updated information from Ralph Anderson & Associates. Annual CPI increases for both City of St. Helena and the market jurisdictions (refreshed annually) are to be considered for purposes of this calculation. Equity adjustments will take place every six months until each classification is within the range and will be as follows:
 7/1/24 - 2% equity adjustment
 1/1/25 - 2% equity adjustment
July 1st equity adjustments will be combined with the COLA for salary adjustment calculations.

Based on the market data provided by Ralph Anderson, 7 classifications will be receiving up to a 2% equity adjustment on July 1, 2024, and 5 classifications will be receiving up to a 2% equity adjustment on January 1, 2025.

Below is a summary of the Mid-Management Salary Data:

Agenda Item #10.2.

Description
95% of
Median
Monthly
Max
% +/-
95% of
Median
Market
Median
Monthly
Max
% +/-
Median
Market
75th
Percentile
Monthly
Max
% +/- 75th
Percentile
MidManagement
Average
12,097 2.4% 12,734 -2.7% 13,567 -9.6%
Below is a summary of the Executive Management Salary Data:

Description
95% of
Median
Monthly
Max
% +/-
95% of
Median
Market
Median
Monthly
Max
% +/-
Median
Market
75th
Percentile
Monthly
Max
% +/- 75th
Percentile
Executive
Management
Average
16,823 -1.5% 17,708 -6.8% 18,646 -12.1%
Part-time Classification Salary Adjustments
Part-time Firefighters
On August 22, 2023 City Council authorized a salary adjustment to the Part-time Firefighters salary ranges to match the same hourly rates as the recently approved Fulltime Firefighters salary schedules. While the Part-time Firefighters are not part of the bargaining group, they perform the same duties during their shifts, therefore it was staff recommendation to align their salaries. To remain consistent staff is recommending salary adjustments to the FY 2024-25 Part-time Firefighters salary schedules to be in line with the FY 2024-25 Full-time Firefighters salary schedules.

Casual Worker Classifications
Staff is recommending a salary increase for the Casual Worker classifications that is consistent with the annual Cost of Living Adjustments (COLA) made on July 1st of each year for the bargaining units. Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April) for the FY 2024-25 calculation the recommend COLA is 3.8%.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 6: Improve Employee Recruitment, Retention, & Morale DOCUMENTS ATTACHMENTS:

Agenda Item #10.2.

Resolution 2024 - Adopting Salary Schedules for FY 2024-25 Attachment A - SHEA Salary Schedule Effective 07.01.2024 Attachment B - SHEA Salary Schedule Effective 01.01.2025 Attachment C - SHPFA Salary Schedule Effective 07.01.2024 Attachment D - SHPFA Salary Schedule Effective 01.01.2025 Attachment E - POA Salary Schedule Effective 07.01.2024 Attachment F - Mid Management Salary Schedule Effective 07.01.2024 Attachment G - Mid Management Salary Schedule Effective 01.01.2025 Attachment H - Executive Management Salary Schedule Effective 07.01.2024 Attachment I - Executive Management Salary Schedule Effective 01.01.2025 Attachment J - Part-time Extra-Help Elected Positions Salary Schedule Effective

07.01.2024
Attachment K - Part-time Extra-Help Elected Positions Salary Schedule Effective

01.01.2025
Agenda Item #10.2.

CITY OF ST. HELENA
RESOLUTION NO. 2024-

DULY ADOPTING AND APPROVING PUBLICLY AVAILABLE PAY
SCHEDULES FOR THE ST. HELENA EMPLOYEES ASSOCIATION, ST.

HELENA PROFESSIONAL FIREFIGHTERS ASSOCIATION, ST.

HELENA POLICE OFFICERS ASSOCIATION, THE

UNPREPRESENTED COMPENSATION PROGRAM WHICH INCLUDES
MID-MANAGEMENT AND EXECUTIVE MANAGEMENT, AND PARTTIME CLASSIFICATIONS IN ACCORDANCE WITH THE REQUIREMENT OF CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5, WHICH INLCUDES REVISED SALARY SCHEDULES
EFFECTIVE JULY 1, 2024 AND JANUARY 1, 2025.
.

A. The City of St. Helena contracts with the California Public Employee’ Retirement System (“CalPERS”) to provide retirement benefits for its employees; and B. Pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and
C. During negotiations with the various bargaining units the City Council authorized a COLA up to 5% Based on data collected from the U.S. Bureau of Labor Statistics the San Francisco/Oakland/Hayward CPI-U (April/April), which was 3.8% effective July 1, 2024; and
D. City Council authorized up to a 2% Equity Adjustment on July 1, 2024 and January 1, 2025 for qualified positions; and
E. July 1st equity adjustments will be combined with the COLA for salary adjustment calculations; and
F. Staff recommends the same salary adjustments for the part-time classifications to ensure that the part-time salaries are in-line with the rest of the organization.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

1. That the City of St. Helena Publicly Available Salary Schedules as follows:
a. Attachment A – St. Helena Employees Association Schedule Effective July 1, 2024
b. Attachment B – St. Helena Employees Association Salary Schedule Agenda Item #10.2.

Effective January 1, 2025
c. Attachment C – St. Helena Professional Firefighters Association Salary Schedule Effective July 1, 2024
d. Attachment D – St. Helena Professional Firefighters Association Salary Schedule Effective January 1, 2025
e. Attachment E – St. Helena Police Officers Association Schedule Effective July 1, 2024
f. Attachment F – Unrepresented Mid-Management Salary Schedule Effective July 1, 2024
g. Attachment G – Unrepresented Mid-Management Salary Schedule Effective January 1, 2025
h. Attachment H – Unrepresented Executive Salary Schedule Effective July 1, 2024
i. Attachment I – Unrepresented Executive Salary Schedule Effective January 1, 2025
j. Attachment J – Part-time, Extra Help, and Elected Positions Salary Schedule Effective July 1, 2024
k. Attachment K – Part-time, Extra Help, and Elected Positions Salary Schedule Effective January 1, 2025
are hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5, and

2. That the City of St. Helena Publicly Available Salary Schedule will be posted on the City’s website and will be made available for public inspection for not less than five years.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024 by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.2.

Position Timebase* A B C D E
Office Assistant Annual 52,657 55,290 58,054 60,957 64,005 Monthly 4,388 4,607 4,838 5,080 5,334
Hourly 25.32 26.58 27.91 29.31 30.77
Library Associate I Annual 53,503 56,178 58,987 61,936 65,033 Monthly 4,459 4,682 4,916 5,161 5,419
Hourly 25.72 27.01 28.36 29.78 31.27
Maintenance Worker I Annual 57,934 60,831 63,872 67,066 70,419 Buildings & Streets; Parks & Trees Monthly 4,828 5,069 5,323 5,589 5,868 Hourly 27.85 29.25 30.71 32.24 33.86
Library Associate II Annual 58,881 61,825 64,916 68,162 71,570 Monthly 4,907 5,152 5,410 5,680 5,964
Hourly 28.31 29.72 31.21 32.77 34.41
Recreation Coordinator Annual 60,707 63,743 66,930 70,276 73,790 Monthly 5,059 5,312 5,577 5,856 6,149
Hourly 29.19 30.65 32.18 33.79 35.48
Permit Technician I Annual 62,927 66,073 69,377 72,845 76,488 Planning; Building Monthly 5,244 5,506 5,781 6,070 6,374 Hourly 30.25 31.77 33.35 35.02 36.77
Accounting Technician I Annual 63,157 66,315 69,631 73,112 76,768 Monthly 5,263 5,526 5,803 6,093 6,397
Hourly 30.36 31.88 33.48 35.15 36.91
Administrative Assistant Annual 63,186 66,345 69,663 73,146 76,803 Monthly 5,266 5,529 5,805 6,095 6,400
Hourly 30.38 31.90 33.49 35.17 36.92
Maintenance Worker II Annual 63,725 66,911 70,257 73,770 77,458 Buildings & Streets; Parks & Trees Monthly 5,310 5,576 5,855 6,147 6,455 Hourly 30.64 32.17 33.78 35.47 37.24
Senior Library Associate Annual 64,739 67,976 71,375 74,943 78,690 Monthly 5,395 5,665 5,948 6,245 6,558
Hourly 31.12 32.68 34.31 36.03 37.83
Maintenance Worker I Annual 66,463 69,786 73,276 76,939 80,786 Underground Utilities Monthly 5,539 5,816 6,106 6,412 6,732 Hourly 31.95 33.55 35.23 36.99 38.84
Librarian I Annual 66,693 70,027 73,529 77,205 81,065
Monthly 5,558 5,836 6,127 6,434 6,755
Hourly 32.06 33.67 35.35 37.12 38.97
Steps
CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
St. Helena Employee Association - Miscellaneous Group
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025

ATTACHMENT A
Agenda Item #10.2.

Position Timebase* A B C D E
Plant Operator in Training Annual 67,901 71,296 74,861 78,604 82,534 Water; Wastewater Monthly 5,658 5,941 6,238 6,550 6,878 Hourly 32.64 34.28 35.99 37.79 39.68
Human Resources Technician (5) Annual 68,743 72,180 75,789 79,578 83,557 Monthly 5,729 6,015 6,316 6,632 6,963
Hourly 33.05 34.70 36.44 38.26 40.17
Permit Technician II Annual 69,214 72,675 76,308 80,124 84,130 Planning; Building Monthly 5,768 6,056 6,359 6,677 7,011 Hourly 33.28 34.94 36.69 38.52 40.45
Accounting Technician II Annual 69,475 72,949 76,597 80,426 84,448 Monthly 5,790 6,079 6,383 6,702 7,037
Hourly 33.40 35.07 36.83 38.67 40.60
Executive Assistant Annual 69,511 72,986 76,636 80,467 84,491 Monthly 5,793 6,082 6,386 6,706 7,041
Hourly 33.42 35.09 36.84 38.69 40.62
Lead Maintenance Worker Annual 70,104 73,610 77,290 81,155 85,212 Buildings & Streets; Parks & Trees Monthly 5,842 6,134 6,441 6,763 7,101 Hourly 33.70 35.39 37.16 39.02 40.97
Engineering Technician I Annual 71,008 74,558 78,286 82,200 86,310 Monthly 5,917 6,213 6,524 6,850 7,193
Hourly 34.14 35.85 37.64 39.52 41.50
Administrative Records Assistant Annual 71,460 75,034 78,785 82,724 86,861 Monthly 5,955 6,253 6,565 6,894 7,238
Hourly 34.36 36.07 37.88 39.77 41.76
Environmental Services Technician I Annual 72,372 75,991 79,791 83,780 87,969 Monthly 6,031 6,333 6,649 6,982 7,331
Hourly 34.79 36.53 38.36 40.28 42.29
Maintenance Worker II Annual 73,116 76,771 80,610 84,641 88,873 Underground Utilities Monthly 6,093 6,398 6,718 7,053 7,406 Hourly 35.15 36.91 38.75 40.69 42.73
Librarian II Annual 73,356 77,024 80,876 84,919 89,165
Monthly 6,113 6,419 6,740 7,077 7,430
Hourly 35.27 37.03 38.88 40.83 42.87
Permit Technician III Annual 76,138 79,945 83,943 88,140 92,547 Planning; Building Monthly 6,345 6,662 6,995 7,345 7,712 Hourly 36.60 38.44 40.36 42.37 44.49
Senior Accounting Technician Annual 76,417 80,237 84,249 88,462 92,885 Monthly 6,368 6,686 7,021 7,372 7,740
Hourly 36.74 38.58 40.50 42.53 44.66
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Engineering Technician II Annual 78,104 82,010 86,110 90,416 94,936 Monthly 6,509 6,834 7,176 7,535 7,911
Hourly 37.55 39.43 41.40 43.47 45.64
Plant Operator I Annual 78,126 82,032 86,134 90,441 94,963 Water; Wastewater Monthly 6,511 6,836 7,178 7,537 7,914 Hourly 37.56 39.44 41.41 43.48 45.66
Assistant Planner Annual 80,976 85,025 89,276 93,740 98,427 Monthly 6,748 7,085 7,440 7,812 8,202
Hourly 38.93 40.88 42.92 45.07 47.32
Lead Maintenance Worker Annual 80,423 84,444 88,667 93,100 97,755 Underground Utilities Monthly 6,702 7,037 7,389 7,758 8,146 Hourly 38.67 40.60 42.63 44.76 47.00
Senior Librarian Annual 80,687 84,721 88,957 93,405 98,075 Monthly 6,724 7,060 7,413 7,784 8,173
Hourly 38.79 40.73 42.77 44.91 47.15
Environmental Services Technician II Annual 81,805 85,895 90,190 94,699 99,434 Monthly 6,817 7,158 7,516 7,892 8,286
Hourly 39.33 41.30 43.36 45.53 47.80
Recreation Supervisor Annual 82,822 86,963 91,311 95,877 100,671 Monthly 6,902 7,247 7,609 7,990 8,389
Hourly 39.82 41.81 43.90 46.09 48.40
Junior Engineer Annual 83,472 87,645 92,028 96,629 101,461 Monthly 6,956 7,304 7,669 8,052 8,455
Hourly 40.13 42.14 44.24 46.46 48.78
Plant Operator II Annual 85,900 90,195 94,704 99,440 104,412 Water; Wastewater Monthly 7,158 7,516 7,892 8,287 8,701 Hourly 41.30 43.36 45.53 47.81 50.20
Senior Engineering Technician Annual 85,915 90,211 94,722 99,458 104,431 Monthly 7,160 7,518 7,893 8,288 8,703
Hourly 41.31 43.37 45.54 47.82 50.21
Fire Inspector Annual 88,258 92,671 97,304 102,170 107,278 Monthly 7,355 7,723 8,109 8,514 8,940
Hourly 42.43 44.55 46.78 49.12 51.58
Associate Planner Annual 89,071 93,525 98,201 103,111 108,267 Monthly 7,423 7,794 8,183 8,593 9,022
Hourly 42.82 44.96 47.21 49.57 52.05
Buildings & Streets Superintendent Annual 90,660 95,193 99,953 104,950 110,198 Parks & Trees Superintendent Monthly 7,555 7,933 8,329 8,746 9,183 Hourly 43.59 45.77 48.05 50.46 52.98
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Human Resources Analyst (5) Annual 91,378 95,946 100,744 105,781 111,070 Monthly 7,615 7,996 8,395 8,815 9,256
Hourly 43.93 46.13 48.43 50.86 53.40
Administrative Analyst Annual 92,215 96,826 101,667 106,750 112,088 Public Works Financial Analyst Monthly 7,685 8,069 8,472 8,896 9,341 Hourly 44.33 46.55 48.88 51.32 53.89
Plant Operator III Annual 94,903 99,648 104,631 109,862 115,356 Water; Wastewater Monthly 7,909 8,304 8,719 9,155 9,613 Hourly 45.63 47.91 50.30 52.82 55.46
Assistant Engineer Annual 96,409 101,230 106,291 111,606 117,186 Monthly 8,034 8,436 8,858 9,300 9,766
Hourly 46.35 48.67 51.10 53.66 56.34
Underground Utilities Superintendent Annual 97,136 101,993 107,092 112,447 118,069 Monthly 8,095 8,499 8,924 9,371 9,839
Hourly 46.70 49.04 51.49 54.06 56.76
Associate Civil Engineer Annual 106,058 111,361 116,929 122,775 128,914 Monthly 8,838 9,280 9,744 10,231 10,743
Hourly 50.99 53.54 56.22 59.03 61.98
Chief Plant Operator Annual 114,132 119,839 125,831 132,122 138,728 Water; Wastewater Monthly 9,511 9,987 10,486 11,010 11,561 Hourly 54.87 57.61 60.50 63.52 66.70
(1) Longevity Pay - Employees are eligible to receive longevity based on continuous years of employment according to the dates and rates below:
5 years - 2.5% of base salary
10 years - 5.0% of base salary
15 years - 7.5% of base salary
20 years - 10% of base salary
(4) Certification Pay - $50.00 per month for each governmental certificate or licensing as follows:
"Operator Cross-certification" (Class I or above) for employees assigned to the Water Treatment Plant or Wastewater Treatment Plant.

A necessary pesticide certificate for Public Works employees responsible for pesticide application programs for the City.

Certification for back-flow prevention devices for Public Works employees.

Playground Inspection Certification for employees in the Parks Division.

Arborist Certificate for employees in the Parks Division.

Wastewater Collections Certificate for employees in the Wastewater Collections/Sewer Division. (5) Confidential Pay - 3% pay differential added to the employee's base salary. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary. Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary. (3) Standby Pay - Shall be paid at a rate of $525.00 per week to those employees in the Public Works Department who are required to be on Standby for an entire week (Friday 3:30 p.m. until the following at Friday 7:00 a.m.). If a holiday falls on the Friday at the end of the standby period the employee shall receive an additional $100.00 for the extension of the standby assignment. The same would apply if the holiday falls on a Friday at the beginning of the standby period and the employee would be on call from Thursday through the following Friday.

Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Office Assistant Annual 52,657 55,290 58,054 60,957 64,005 Monthly 4,388 4,607 4,838 5,080 5,334
Hourly 25.32 26.58 27.91 29.31 30.77
Library Associate I Annual 53,503 56,178 58,987 61,936 65,033 Monthly 4,459 4,682 4,916 5,161 5,419
Hourly 25.72 27.01 28.36 29.78 31.27
Maintenance Worker I Annual 57,934 60,831 63,872 67,066 70,419 Buildings & Streets; Parks & Trees Monthly 4,828 5,069 5,323 5,589 5,868 Hourly 27.85 29.25 30.71 32.24 33.86
Library Associate II Annual 58,881 61,825 64,916 68,162 71,570 Monthly 4,907 5,152 5,410 5,680 5,964
Hourly 28.31 29.72 31.21 32.77 34.41
Recreation Coordinator Annual 60,707 63,743 66,930 70,276 73,790 Monthly 5,059 5,312 5,577 5,856 6,149
Hourly 29.19 30.65 32.18 33.79 35.48
Permit Technician I Annual 62,927 66,073 69,377 72,845 76,488 Planning; Building Monthly 5,244 5,506 5,781 6,070 6,374 Hourly 30.25 31.77 33.35 35.02 36.77
Accounting Technician I Annual 63,157 66,315 69,631 73,112 76,768 Monthly 5,263 5,526 5,803 6,093 6,397
Hourly 30.36 31.88 33.48 35.15 36.91
Administrative Assistant Annual 63,186 66,345 69,663 73,146 76,803 Monthly 5,266 5,529 5,805 6,095 6,400
Hourly 30.38 31.90 33.49 35.17 36.92
Maintenance Worker II Annual 63,725 66,911 70,257 73,770 77,458 Buildings & Streets; Parks & Trees Monthly 5,310 5,576 5,855 6,147 6,455 Hourly 30.64 32.17 33.78 35.47 37.24
Senior Library Associate Annual 64,739 67,976 71,375 74,943 78,690 Monthly 5,395 5,665 5,948 6,245 6,558
Hourly 31.12 32.68 34.31 36.03 37.83
Maintenance Worker I Annual 66,463 69,786 73,276 76,939 80,786 Underground Utilities Monthly 5,539 5,816 6,106 6,412 6,732 Hourly 31.95 33.55 35.23 36.99 38.84
Librarian I Annual 66,693 70,027 73,529 77,205 81,065
Monthly 5,558 5,836 6,127 6,434 6,755
Hourly 32.06 33.67 35.35 37.12 38.97
Steps
CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
St. Helena Employee Association - Miscellaneous Group
Approved and Adopted June 11, 2024
Effective January 1, 2025
FY 2024-2025
ATTACHMENT B Agenda Item #10.2.

Position Timebase* A B C D E
Plant Operator in Training Annual 67,901 71,296 74,861 78,604 82,534 Water; Wastewater Monthly 5,658 5,941 6,238 6,550 6,878 Hourly 32.64 34.28 35.99 37.79 39.68
Human Resources Technician (5) Annual 68,743 72,180 75,789 79,578 83,557 Monthly 5,729 6,015 6,316 6,632 6,963
Hourly 33.05 34.70 36.44 38.26 40.17
Permit Technician II Annual 69,214 72,675 76,308 80,124 84,130 Planning; Building Monthly 5,768 6,056 6,359 6,677 7,011 Hourly 33.28 34.94 36.69 38.52 40.45
Accounting Technician II Annual 69,475 72,949 76,597 80,426 84,448 Monthly 5,790 6,079 6,383 6,702 7,037
Hourly 33.40 35.07 36.83 38.67 40.60
Executive Assistant Annual 69,511 72,986 76,636 80,467 84,491 Monthly 5,793 6,082 6,386 6,706 7,041
Hourly 33.42 35.09 36.84 38.69 40.62
Lead Maintenance Worker Annual 70,104 73,610 77,290 81,155 85,212 Buildings & Streets; Parks & Trees Monthly 5,842 6,134 6,441 6,763 7,101 Hourly 33.70 35.39 37.16 39.02 40.97
Engineering Technician I Annual 71,008 74,558 78,286 82,200 86,310 Monthly 5,917 6,213 6,524 6,850 7,193
Hourly 34.14 35.85 37.64 39.52 41.50
Administrative Records Assistant Annual 72,889 76,534 80,360 84,378 88,597 Monthly 6,074 6,378 6,697 7,032 7,383
Hourly 35.04 36.80 38.63 40.57 42.59
Maintenance Worker II Annual 73,116 76,771 80,610 84,641 88,873 Underground Utilities Monthly 6,093 6,398 6,718 7,053 7,406 Hourly 35.15 36.91 38.75 40.69 42.73
Environmental Services Technician I Annual 73,320 76,986 80,835 84,877 89,121 Monthly 6,110 6,416 6,736 7,073 7,427
Hourly 35.25 37.01 38.86 40.81 42.85
Librarian II Annual 73,356 77,024 80,876 84,919 89,165
Monthly 6,113 6,419 6,740 7,077 7,430
Hourly 35.27 37.03 38.88 40.83 42.87
Permit Technician III Annual 76,138 79,945 83,943 88,140 92,547 Planning; Building Monthly 6,345 6,662 6,995 7,345 7,712 Hourly 36.60 38.44 40.36 42.37 44.49
Senior Accounting Technician Annual 76,417 80,237 84,249 88,462 92,885 Monthly 6,368 6,686 7,021 7,372 7,740
Hourly 36.74 38.58 40.50 42.53 44.66
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Engineering Technician II Annual 78,104 82,010 86,110 90,416 94,936 Monthly 6,509 6,834 7,176 7,535 7,911
Hourly 37.55 39.43 41.40 43.47 45.64
Plant Operator I Annual 78,126 82,032 86,134 90,441 94,963 Water; Wastewater Monthly 6,511 6,836 7,178 7,537 7,914 Hourly 37.56 39.44 41.41 43.48 45.66
Assistant Planner Annual 80,976 85,025 89,276 93,740 98,427 Monthly 6,748 7,085 7,440 7,812 8,202
Hourly 38.93 40.88 42.92 45.07 47.32
Lead Maintenance Worker Annual 80,423 84,444 88,667 93,100 97,755 Underground Utilities Monthly 6,702 7,037 7,389 7,758 8,146 Hourly 38.67 40.60 42.63 44.76 47.00
Senior Librarian Annual 80,687 84,721 88,957 93,405 98,075 Monthly 6,724 7,060 7,413 7,784 8,173
Hourly 38.79 40.73 42.77 44.91 47.15
Recreation Supervisor Annual 82,822 86,963 91,311 95,877 100,671 Monthly 6,902 7,247 7,609 7,990 8,389
Hourly 39.82 41.81 43.90 46.09 48.40
Environmental Services Technician II Annual 82,877 87,020 91,372 95,940 100,737 Monthly 6,906 7,252 7,614 7,995 8,395
Hourly 39.84 41.84 43.93 46.13 48.43
Junior Engineer Annual 83,472 87,645 92,028 96,629 101,461 Monthly 6,956 7,304 7,669 8,052 8,455
Hourly 40.13 42.14 44.24 46.46 48.78
Plant Operator II Annual 85,900 90,195 94,704 99,440 104,412 Water; Wastewater Monthly 7,158 7,516 7,892 8,287 8,701 Hourly 41.30 43.36 45.53 47.81 50.20
Senior Engineering Technician Annual 85,915 90,211 94,722 99,458 104,431 Monthly 7,160 7,518 7,893 8,288 8,703
Hourly 41.31 43.37 45.54 47.82 50.21
Fire Inspector Annual 88,258 92,671 97,304 102,170 107,278 Monthly 7,355 7,723 8,109 8,514 8,940
Hourly 42.43 44.55 46.78 49.12 51.58
Associate Planner Annual 89,071 93,525 98,201 103,111 108,267 Monthly 7,423 7,794 8,183 8,593 9,022
Hourly 42.82 44.96 47.21 49.57 52.05
Human Resources Analyst (5) Annual 91,378 95,946 100,744 105,781 111,070 Monthly 7,615 7,996 8,395 8,815 9,256
Hourly 43.93 46.13 48.43 50.86 53.40
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Administrative Analyst Annual 92,215 96,826 101,667 106,750 112,088 Public Works Financial Analyst Monthly 7,685 8,069 8,472 8,896 9,341 Hourly 44.33 46.55 48.88 51.32 53.89
Buildings & Streets Superintendent Annual 92,473 97,097 101,952 107,049 112,402 Parks & Trees Superintendent Monthly 7,706 8,091 8,496 8,921 9,367 Hourly 44.46 46.68 49.02 51.47 54.04
Plant Operator III Annual 94,903 99,648 104,631 109,862 115,356 Water; Wastewater Monthly 7,909 8,304 8,719 9,155 9,613 Hourly 45.63 47.91 50.30 52.82 55.46
Assistant Engineer Annual 96,409 101,230 106,291 111,606 117,186 Monthly 8,034 8,436 8,858 9,300 9,766
Hourly 46.35 48.67 51.10 53.66 56.34
Underground Utilities Superintendent Annual 97,136 101,993 107,092 112,447 118,069 Monthly 8,095 8,499 8,924 9,371 9,839
Hourly 46.70 49.04 51.49 54.06 56.76
Associate Civil Engineer Annual 106,058 111,361 116,929 122,775 128,914 Monthly 8,838 9,280 9,744 10,231 10,743
Hourly 50.99 53.54 56.22 59.03 61.98
Chief Plant Operator Annual 114,132 119,839 125,831 132,122 138,728 Water; Wastewater Monthly 9,511 9,987 10,486 11,010 11,561 Hourly 54.87 57.61 60.50 63.52 66.70
(1) Longevity Pay - Employees are eligible to receive longevity based on continuous years of employment according to the dates and rates below:
5 years - 2.5% of base salary
10 years - 5.0% of base salary
15 years - 7.5% of base salary
20 years - 10% of base salary
(4) Certification Pay - $50.00 per month for each governmental certificate or licensing as follows:
"Operator Cross-certification" (Class I or above) for employees assigned to the Water Treatment Plant or Wastewater Treatment Plant.

A necessary pesticide certificate for Public Works employees responsible for pesticide application programs for the City.

Certification for back-flow prevention devices for Public Works employees.

Playground Inspection Certification for employees in the Parks Division.

Arborist Certificate for employees in the Parks Division.

Wastewater Collections Certificate for employees in the Wastewater Collections/Sewer Division. (5) Confidential Pay - 3% pay differential added to the employee's base salary. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent.

Steps
(2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary. Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary. (3) Standby Pay - Shall be paid at a rate of $525.00 per week to those employees in the Public Works Department who are required to be on Standby for an entire week Agenda Item #10.2.

Position Timebase* A B C D E
Full-time Fire Department Positions
Firefighter Annual 91,375 95,944 100,741 105,778 111,067 Monthly 7,615 7,995 8,395 8,815 9,256
Hourly 31.38 32.95 34.60 36.32 38.14
Engineer Annual 99,657 104,640 109,872 115,365 121,134
Monthly 8,305 8,720 9,156 9,614 10,094
Hourly 34.22 35.93 37.73 39.62 41.60
Captain Annual 107,492 112,867 118,510 124,436 130,658
Monthly 8,958 9,406 9,876 10,370 10,888
Hourly 36.91 38.76 40.70 42.73 44.87
(1) Annual and Monthly salaries are based on a 56-hour work period with a total of 2,912 hours worked annually. (2) Longevity Pay - Employees are eligible to receive longevity based on continuous years of employment according to the dates and rates below:
5 years - 2.5% of base salary
10 years - 5.0% of base salary
15 years - 7.5% of base salary
20 years - 10% of base salary
(5) Uniform Allowance - Employees shall receive uniform allowance in the amount of $1,200 divided evenly amongst 26 pay periods. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (3) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary. Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary. (4) Holiday Pay - Full-time employees will accrue 3.69 hours per pay period, which will be paid out each pay period at the employee's current hourly rate.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
St. Helena Professional Firefighters Association
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025
Steps

ATTACHMENT C
Agenda Item #10.2.

Position Timebase* A B C D E
Full-time Fire Department Positions
Firefighter Annual 91,375 95,944 100,741 105,778 111,067 Monthly 7,615 7,995 8,395 8,815 9,256
Hourly 31.38 32.95 34.60 36.32 38.14
Engineer Annual 99,657 104,640 109,872 115,365 121,134
Monthly 8,305 8,720 9,156 9,614 10,094
Hourly 34.22 35.93 37.73 39.62 41.60
Captain Annual 109,632 115,113 120,869 126,912 133,258
Monthly 9,136 9,593 10,072 10,576 11,105
Hourly 37.65 39.53 41.51 43.58 45.76
(1) Annual and Monthly salaries are based on a 56-hour work period with a total of 2,912 hours worked annually. (2) Longevity Pay - Employees are eligible to receive longevity based on continuous years of employment according to the dates and rates below:
5 years - 2.5% of base salary
10 years - 5.0% of base salary
15 years - 7.5% of base salary
20 years - 10% of base salary
(5) Uniform Allowance - Employees shall receive uniform allowance in the amount of $1,200 divided evenly amongst 26 pay periods. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (3) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary. Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary. (4) Holiday Pay - Full-time employees will accrue 3.69 hours per pay period, which will be paid out each pay period at the employee's current hourly rate.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
St. Helena Professional Firefighters Association
Approved and Adopted June 11, 2024
Effective January 1, 2025
FY 2024-2025
Steps

ATTACHMENT D
Agenda Item #10.2.

Position Timebase* A B C D E
Dispatcher Annual 69,421 72,893 76,537 80,364 84,382
Monthly 5,785 6,074 6,378 6,697 7,032
Hourly 33.38 35.04 36.80 38.64 40.57
Dispatch Supervisor Annual 83,332 87,498 91,873 96,467 101,290 Monthly 6,944 7,292 7,656 8,039 8,441
Hourly 40.06 42.07 44.17 46.38 48.70
Police Officer Trainee Annual 57,563 60,441 63,464 66,637 69,969 Monthly 4,797 5,037 5,289 5,553 5,831
Hourly 27.67 29.06 30.51 32.04 33.64
Police Officer Annual 95,940 100,737 105,774 111,063 116,616 Monthly 7,995 8,395 8,815 9,255 9,718
Hourly 46.13 48.43 50.85 53.40 56.07
Sergeant Annual 115,174 120,933 126,980 133,329 139,995 Monthly 9,598 10,078 10,582 11,111 11,666
Hourly 55.37 58.14 61.05 64.10 67.31
(1) Longevity Pay - Employees are eligible to receive longevity based on continuous years of employment according to the dates and rates below:
5 years - 2.5% of base salary
10 years - 5.0% of base salary
15 years - 7.5% of base salary
20 years - 10% of base salary
(3) POST Certificates - Additional monthly salary compensation shall be received by an employee attaining certificates, as follows:

POST Intermediate Certificate - $150.00
POST Advanced Certificate - $275.00
POST Records Supervisor Certificate - $150.00
(4) Special Assignment Pay:

Motorcycle Officer, Range Master or Reserve Coordinator - $200.00 per month Field Training Officers or Communication Training Officers - 7% of their daily salary, per day, while assigned to the trainee Records Coordinator - 5% of regular salary
Canine, Officer Investigator Position, and School Resource Officer - 3% of base salary Police Service Dog Handler - $342.19 per pay period
(6) Uniform Allowance - Employees shall receive uniform allowance as follows:

Sworn Personnel - $1,250.00
Dispatch and CSO Personnel - $1,000.00
riding gloves (1 cold weather and 1 warm set) and Protective eyeglasses (not to exceed $150.00) Bicycle Patrol - Gloves, Helmet, Padded Shorts, Padded Pants, Protective Eyeglasses, Pedal Retention Devices, and Inclement Weather Clothing *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (5) Holiday Pay - Full-time employees will accrue 3.69 hours per pay period, which will be paid out each pay period at the employee's current hourly rate.

Motorcycle Officers - 1 pair of Police motorcycle boots, 2 pairs of Police motorcycle pants, 1 Police motorcycle leather jacket, 2 sets of Steps
CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Police Officers Association
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025
(2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary. Employees determined to be able to communicate in Spanish at a level adequate for law enforcement purposes will receive incentive pay of an additional $150.00 per month.

Agenda Item #10.2.

Position Timebase* A B C D E
Management Analyst Annual 95,225 99,986 104,986 110,235 115,747 Monthly 7,935 8,332 8,749 9,186 9,646
Hourly 45.78 48.07 50.47 53.00 55.65
Senior Management Analyst Annual 104,127 109,333 114,800 120,540 126,567 Monthly 8,677 9,111 9,567 10,045 10,547
Hourly 50.06 52.56 55.19 57.95 60.85
Public Works Assistant Operations Manager Annual 111,109 116,664 122,497 128,622 135,053 Monthly 9,259 9,722 10,208 10,719 11,254
Hourly 53.42 56.09 58.89 61.84 64.93
Recreation Manager Annual 111,907 117,502 123,377 129,546 136,023 Monthly 9,326 9,792 10,281 10,796 11,335
Hourly 53.80 56.49 59.32 62.28 65.40
Senior Planner Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Project Manager Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Public Works Operations Manager Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Treatment Plant Manager Annual 125,515 131,791 138,380 145,299 152,564 Monthly 10,460 10,983 11,532 12,108 12,714
Hourly 60.34 63.36 66.53 69.86 73.35
Lieutenant Annual 136,545 143,373 150,541 158,068 165,972 Monthly 11,379 11,948 12,545 13,172 13,831
Hourly 65.65 68.93 72.38 75.99 79.79
Chief Building Official Annual 136,687 143,521 150,697 158,232 166,144 Monthly 11,391 11,960 12,558 13,186 13,845
Hourly 65.71 69.00 72.45 76.07 79.88
Deputy Director of Community Services - Library Annual 137,286 144,150 151,358 158,926 166,872 Monthly 11,440 12,013 12,613 13,244 13,906
Hourly 66.00 69.30 72.77 76.41 80.23
Senior Civil Engineer Annual 137,902 144,798 152,037 159,639 167,621 Monthly 11,492 12,066 12,670 13,303 13,968
Hourly 66.30 69.61 73.09 76.75 80.59
Assistant Director of Public Works Annual 147,998 155,398 163,168 171,326 179,892 Monthly 12,333 12,950 13,597 14,277 14,991
Hourly 71.15 74.71 78.45 82.37 86.49
CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Mid-Management Exempt
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025
Steps
ATTACHMENT F Agenda Item #10.2.

Position Timebase* A B C D E
Confidential Positions
Management Analyst (1) Annual 95,225 99,986 104,986 110,235 115,747 Monthly 7,935 8,332 8,749 9,186 9,646
Hourly 45.78 48.07 50.47 53.00 55.65
Senior Management Analyst (1) Annual 104,127 109,333 114,800 120,540 126,567 Monthly 8,677 9,111 9,567 10,045 10,547
Hourly 50.06 52.56 55.19 57.95 60.85
Assistant to the City Manager (1) Annual 121,420 127,491 133,866 140,559 147,587 Monthly 10,118 10,624 11,155 11,713 12,299
Hourly 58.38 61.29 64.36 67.58 70.96
Human Resources Manager (1) Annual 123,760 129,948 136,445 143,267 150,431 Monthly 10,313 10,829 11,370 11,939 12,536
Hourly 59.50 62.47 65.60 68.88 72.32
Program Manager (1) Annual 127,912 134,307 141,023 148,074 155,477 Monthly 10,659 11,192 11,752 12,339 12,956
Hourly 61.50 64.57 67.80 71.19 74.75
Finance Manager (1) Annual 133,563 140,241 147,253 154,615 162,346 Monthly 11,130 11,687 12,271 12,885 13,529
Hourly 64.21 67.42 70.79 74.33 78.05
Assistant Director of Administrative Services (1) Annual 143,456 150,629 158,160 166,068 174,371 Monthly 11,955 12,552 13,180 13,839 14,531
Hourly 68.97 72.42 76.04 79.84 83.83
(1) Confidential Pay - 3% pay differential added to the employee's base salary. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary.

Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary.

Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Management Analyst Annual 95,225 99,986 104,986 110,235 115,747 Monthly 7,935 8,332 8,749 9,186 9,646
Hourly 45.78 48.07 50.47 53.00 55.65
Senior Management Analyst Annual 104,127 109,333 114,800 120,540 126,567 Monthly 8,677 9,111 9,567 10,045 10,547
Hourly 50.06 52.56 55.19 57.95 60.85
Public Works Assistant Operations Manager Annual 111,109 116,664 122,497 128,622 135,053 Monthly 9,259 9,722 10,208 10,719 11,254
Hourly 53.42 56.09 58.89 61.84 64.93
Recreation Manager Annual 111,907 117,502 123,377 129,546 136,023 Monthly 9,326 9,792 10,281 10,796 11,335
Hourly 53.80 56.49 59.32 62.28 65.40
Senior Planner Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Project Manager Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Public Works Operations Manager Annual 123,142 129,299 135,764 142,552 149,680 Monthly 10,262 10,775 11,314 11,879 12,473
Hourly 59.20 62.16 65.27 68.53 71.96
Treatment Plant Manager Annual 128,025 134,427 141,148 148,205 155,616 Monthly 10,669 11,202 11,762 12,350 12,968
Hourly 61.55 64.63 67.86 71.25 74.82
Chief Building Official Annual 136,687 143,521 150,697 158,232 166,144 Monthly 11,391 11,960 12,558 13,186 13,845
Hourly 65.71 69.00 72.45 76.07 79.88
Deputy Director of Community Services - Library Annual 137,286 144,150 151,358 158,926 166,872 Monthly 11,440 12,013 12,613 13,244 13,906
Hourly 66.00 69.30 72.77 76.41 80.23
Senior Civil Engineer Annual 137,902 144,798 152,037 159,639 167,621 Monthly 11,492 12,066 12,670 13,303 13,968
Hourly 66.30 69.61 73.09 76.75 80.59
Lieutenant Annual 139,276 146,240 153,552 161,229 169,291 Monthly 11,606 12,187 12,796 13,436 14,108
Hourly 66.96 70.31 73.82 77.51 81.39
Assistant Director of Public Works Annual 147,998 155,398 163,168 171,326 179,892 Monthly 12,333 12,950 13,597 14,277 14,991
Hourly 71.15 74.71 78.45 82.37 86.49
CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Mid-Management Exempt
Approved and Adopted June 11, 2024
Effective January 1, 2025
FY 2024-2025
Steps

ATTACHMENT G
Agenda Item #10.2.

Position Timebase* A B C D E
Confidential Positions
Management Analyst (1) Annual 95,225 99,986 104,986 110,235 115,747 Monthly 7,935 8,332 8,749 9,186 9,646
Hourly 45.78 48.07 50.47 53.00 55.65
Senior Management Analyst (1) Annual 104,127 109,333 114,800 120,540 126,567 Monthly 8,677 9,111 9,567 10,045 10,547
Hourly 50.06 52.56 55.19 57.95 60.85
Assistant to the City Manager (1) Annual 121,420 127,491 133,866 140,559 147,587 Monthly 10,118 10,624 11,155 11,713 12,299
Hourly 58.38 61.29 64.36 67.58 70.96
Human Resources Manager (1) Annual 124,750 130,988 137,537 144,414 151,635 Monthly 10,396 10,916 11,461 12,034 12,636
Hourly 59.98 62.97 66.12 69.43 72.90
Program Manager (1) Annual 127,912 134,307 141,023 148,074 155,477 Monthly 10,659 11,192 11,752 12,339 12,956
Hourly 61.50 64.57 67.80 71.19 74.75
Finance Manager (1) Annual 133,563 140,241 147,253 154,615 162,346 Monthly 11,130 11,687 12,271 12,885 13,529
Hourly 64.21 67.42 70.79 74.33 78.05
Assistant Director of Administrative Services (1) Annual 143,456 150,629 158,160 166,068 174,371 Monthly 11,955 12,552 13,180 13,839 14,531
Hourly 68.97 72.42 76.04 79.84 83.83
(1) Confidential Pay - 3% pay differential added to the employee's base salary. *Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent.

Steps
(2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary.

Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary.

Agenda Item #10.2.

Position Timebase* A B C D E
City Clerk Annual 124,530 130,756 137,294 144,159 151,367 Monthly 10,377 10,896 11,441 12,013 12,614
Hourly 59.87 62.86 66.01 69.31 72.77
Deputy City Manager Annual 148,087 155,491 163,265 171,429 180,000 Monthly 12,341 12,958 13,605 14,286 15,000
Hourly 71.20 74.76 78.49 82.42 86.54
Director of Community Services Annual 166,197 174,507 183,233 192,394 202,014 Monthly 13,850 14,542 15,269 16,033 16,834
Hourly 79.90 83.90 88.09 92.50 97.12
Director of Administrative Services Annual 166,237 174,549 183,277 192,440 202,063 Monthly 13,853 14,546 15,273 16,037 16,839
Hourly 79.92 83.92 88.11 92.52 97.15
Director of Community Development Annual 185,054 194,306 204,022 214,223 224,934 Monthly 15,421 16,192 17,002 17,852 18,744
Hourly 88.97 93.42 98.09 102.99 108.14
Director of Public Works Annual 185,054 194,306 204,022 214,223 224,934 Monthly 15,421 16,192 17,002 17,852 18,744
Hourly 88.97 93.42 98.09 102.99 108.14
Fire Chief Annual 185,614 194,895 204,640 214,872 225,616 Monthly 15,468 16,241 17,053 17,906 18,801
Hourly 89.24 93.70 98.38 103.30 108.47
Police Chief Annual 189,867 199,360 209,328 219,794 230,784 Monthly 15,822 16,613 17,444 18,316 19,232
Hourly 91.28 95.85 100.64 105.67 110.95
Assistant City Manager Annual 197,267 207,130 217,487 228,361 239,779 Monthly 16,439 17,261 18,124 19,030 19,982
Hourly 94.84 99.58 104.56 109.79 115.28
City Manager (1) Annual 269,006
Monthly 22,417
Hourly 129.33
(1) Salaries do not have a scale.
*Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary.

Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Executive Management - Department Heads
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
City Clerk Annual 124,530 130,756 137,294 144,159 151,367 Monthly 10,377 10,896 11,441 12,013 12,614
Hourly 59.87 62.86 66.01 69.31 72.77
Deputy City Manager Annual 148,087 155,491 163,265 171,429 180,000 Monthly 12,341 12,958 13,605 14,286 15,000
Hourly 71.20 74.76 78.49 82.42 86.54
Director of Community Services Annual 166,197 174,507 183,233 192,394 202,014 Monthly 13,850 14,542 15,269 16,033 16,834
Hourly 79.90 83.90 88.09 92.50 97.12
Director of Administrative Services Annual 166,237 174,549 183,277 192,440 202,063 Monthly 13,853 14,546 15,273 16,037 16,839
Hourly 79.92 83.92 88.11 92.52 97.15
Director of Community Development Annual 185,054 194,306 204,022 214,223 224,934 Monthly 15,421 16,192 17,002 17,852 18,744
Hourly 88.97 93.42 98.09 102.99 108.14
Director of Public Works Annual 185,054 194,306 204,022 214,223 224,934 Monthly 15,421 16,192 17,002 17,852 18,744
Hourly 88.97 93.42 98.09 102.99 108.14
Fire Chief Annual 189,326 198,793 208,732 219,169 230,127 Monthly 15,777 16,566 17,394 18,264 19,177
Hourly 91.02 95.57 100.35 105.37 110.64
Police Chief Annual 193,664 203,347 213,514 224,190 235,400 Monthly 16,139 16,946 17,793 18,683 19,617
Hourly 93.11 97.76 102.65 107.78 113.17
Assistant City Manager Annual 197,267 207,130 217,487 228,361 239,779 Monthly 16,439 17,261 18,124 19,030 19,982
Hourly 94.84 99.58 104.56 109.79 115.28
City Manager (1) Annual 269,006
Monthly 22,417
Hourly 129.33
(1) Salaries do not have a scale.
*Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (2) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary.

Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Executive Management - Department Heads
Approved and Adopted June 11, 2024
Effective January 1, 2025
FY 2024-2025
Steps
Agenda Item #10.2.

Position Timebase* A B C D E
Part-time Classifications
Casual Worker I Hourly 17.70 18.58 19.51 20.49 21.51
Casual Worker II Hourly 18.58 19.51 20.48 21.51 22.58
Casual Worker III Hourly 22.36 23.48 24.65 25.88 27.18
Casual Worker IV Hourly 28.52 29.95 31.45 33.02 34.67
Casual Worker V Hourly 36.39 38.21 40.12 42.13 44.24
Position Timebase* A B C D E
Part-time Firefighter Classifications
Firefighter Hourly 31.38 32.95 34.60 36.32 38.14
Engineer Hourly 34.22 35.93 37.73 39.62 41.60
Captain Hourly 36.91 38.76 40.70 42.73 44.87
Assistant Chief Hourly 38.90 40.85 42.89 45.03 47.29
Position Timebase*
Extra Help Classifications
Technical Associate Hourly 25.32 - 66.70
.

Professional Associate Hourly 45.78 - 86.49
Executive Associate Hourly 59.87 - 129.33
Position
Elected Positions
Mayor (1) Annual 3,600
Vice Mayor (1)
Council Member (1)
Planning Chairperson (1) Annual 1,200
Planning Vice Chairperson (1)
Planning Commissioner (1)
(1) Salaries do not have a scale.
*Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent.

Definitions:

Technical Associate
On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary technical or para‐professional support for a variety of city offices.

Professional Associate
On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary professional support for a variety of city offices.

Executive Associate
On a part‐time, limited‐term or extra‐help basis, provides temporary executive level support for a variety of city offices.

Steps
Part‐time and Extra Help positions are limited to 999 hours annually. Salaries for PERS retired annuitants must meet PERS requirements and are limited to 960 hours. If a PERS retired annuitant is performing part‐time services for a position identified on the City’s Salary Schedule for full‐time positions, the City pays the employee an hourly rate based on the Salary Schedule for full‐time positions. Consult Human Resources for assistance in determining the appropriate hourly rates for part ‐time, limited‐term, extra‐help or retired annuitants.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Part-time, Extra-Help, and Elected Officials
Approved and Adopted June 11, 2024
Effective July 1, 2024
FY 2024-2025
Steps
ATTACHMENT J Agenda Item #10.2.

Position Timebase* A B C D E
Part-time Classifications
Casual Worker I Hourly 17.70 18.58 19.51 20.49 21.51
Casual Worker II Hourly 18.58 19.51 20.48 21.51 22.58
Casual Worker III Hourly 22.36 23.48 24.65 25.88 27.18
Casual Worker IV Hourly 28.52 29.95 31.45 33.02 34.67
Casual Worker V Hourly 36.39 38.21 40.12 42.13 44.24
Position Timebase* A B C D E
Part-time Firefighter Classifications
Firefighter Hourly 31.38 32.95 34.60 36.32 38.14
Engineer Hourly 34.22 35.93 37.73 39.62 41.60
Captain Hourly 37.65 39.53 41.51 43.58 45.76
Assistant Chief Hourly 39.68 41.66 43.74 45.93 48.23
Position Timebase*
Extra Help Classifications
Technical Associate Hourly 25.32 - 66.70
.

Professional Associate Hourly 45.78 - 86.49
Executive Associate Hourly 59.87 - 129.33
Position
Elected Positions
Mayor (1) Annual 18,000
Vice Mayor (1) Annual 11,400
Council Member (1) Annual 11,400
Planning Chairperson (1) Annual 1,200
Planning Vice Chairperson (1)
Planning Commissioner (1)
(1) Salaries do not have a scale.
*Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent.

Definitions:

Technical Associate
On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary technical or para‐professional support for a variety of city offices.

Professional Associate
On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary professional support for a variety of city offices.

Executive Associate
On a part‐time, limited‐term or extra‐help basis, provides temporary executive level support for a variety of city offices.

Steps
Part‐time and Extra Help positions are limited to 999 hours annually. Salaries for PERS retired annuitants must meet PERS requirements and are limited to 960 hours. If a PERS retired annuitant is performing part‐time services for a position identified on the City’s Salary Schedule for full‐time positions, the City pays the employee an hourly rate based on the Salary Schedule for full‐time positions. Consult Human Resources for assistance in determining the appropriate hourly rates for part ‐time, limited‐term, extra‐help or retired annuitants.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Part-time, Extra-Help, and Elected Officials
Approved and Adopted June 11, 2024
Effective January 1, 2025
FY 2024-2025
Steps
ATTACHMENT K Agenda Item #10.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: June 11, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Approval of a Resolution Authorizing Designation of Authority and Updating the Process and Procedures in the Determination of Disability Retirements for Employees.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to designate authority and update the
process and procedures in the determination of disability retirements for employees.

FINANCIAL IMPACT: None.

BACKGROUND:

The City of St. Helena contracts with the California Public Employees Retirement System (“CalPERS”). If an employee has a disabling injury or illness that prevents the employee from performing their usual job duties, the employee may be eligible for a disability retirement (nonwork-related), or an industrial (work-related) disability retirement.

To qualify for a disability retirement, the employee must have at least five years of service credit and be mentally or physically incapacitated from performing their usual job duties. There is no minimum age requirement for a disability retirement, and the injury or disease causing the incapacity does not need to be job-related. An application for a disability retirement may be made either by City or by the employee. Following filing of the application, CalPERS requests for the City to determine whether or not the employee is incapacitated to perform their duties.

CalPERS allows Industrial Disability Retirement for Local Safety Members to be determined by either the governing body or an official delegate appointed by the governing body. Government Code section 21156(a)(2) provides that the board or governing body of the contracting agency shall make a determination on a member’s disability retirement on the basis of competent medical opinion and shall not use disability retirement as a substitute for the disciplinary process. Government Code section 21156(b)(1) provides that the governing body of a contracting agency upon receipt of request of the board pursuant to Government Code section 21154 shall certify to the board its determination under this section that the member is or is not Agenda Item #10.3.

incapacitated. Local Safety agencies will make a medical determination for both disability retirement and industrial disability retirement.

In making this determination, the contracting agency is required by CalPERS to make certain specified findings, determinations and statements. The contracting agency must then certify its determination to the CalPERS Board, which will approve or disapprove the application for disability retirement based on the contracting agency’s determination.

DISCUSSION:

Government Code Section 21173 allows the governing body of a contracting agency to delegate any authority or duty conferred or imposed to a subordinate officer subject to conditions it may impose. The City Council may delegate its authority to (1) make determinations regarding disability under Government Code Section 21152(c); (2) make determinations whether such disability is industrial; and (3) certify such determinations and all other necessary information to CalPERS. Delegating the authority to determine an Industrial Disability Retirement to the City Manager is consistent with other cities.

Without approval of a resolution from City Council delegating authority to the City Manager, staff would be required to present a resolution for approval to the City Council for Industrial Disability Retirement of a Local Safety Member each time an application is filed, which would include limited confidential medical and personnel information.

Staff will continue to follow all CalPERS application and determination requirements. It is appropriate that the medical and personnel information included in an Industrial Disability Retirement application be kept confidential and delegating the decisionmaking authority to the City Manager would eliminate the need to bring forth these applications at a public meeting.

In addition, staff is recommending for the adoption the following procedures for processing applications of local safety members for disability retirement:

1. Documentation of Designation of Authority
A certified copy of this Resolution will be placed on file with the California Public Employees Retirement System and will accompany all such resolutions or letters of designation signed by the delegate named in this resolution or their designee and be included as part of the submission to the California Public Employees Retirement System.

2. Verification of CalPERS Determination of Member Eligibility Upon receipt of verification from the California Public Employees Retirement System that the member is eligible to apply for disability retirement, the City Manager will proceed with determination.

3. Contingencies Completed
Agenda Item #10.3.

An initial determination will begin after determination that the following conditions have been met:
 4850 payments have been exhausted.
 Employee has exhausted all sick leave and/or compensating time off unless with respect to such leave, the provisions of the local ordinances or resolution or rules or regulations of the employer provide to the contrary.  OR an earlier date during the leave when the disability is found to be permanent and stationary by the Workers’ Compensation Appeals Board, and/or the employer has exhausted the reasonable accommodation process.

4. Promissory Note
In the event applicant becomes eligible for Advanced Disability Pension Payments.

Applicant must sign a promissory note agreeing to repay and Advance Disability Pension Payments made by the City should the applicant later be deemed ineligible for disability retirement.

5. Determination of Disability
An initial determination will be made by the City upon medical and other available evidence offered by either the applicant or the City to determine whether the applicant is substantially incapacitated from the performance of their duties. The determination shall be made within six months of the date of the City 's receipt of CalPERS request for such determination unless this time requirement is waived in writing by the applicant. The City Manager or their designee shall certify the City's findings and direct them to CalPERS.

A resolution determination for disability retirement will include all the following information statements:
 A statement certifying under penalty of perjury that the determination was not used as a substitute for the disciplinary process.
 A statement certifying under penalty of perjury that the determination was made based on competent medical opinion.
 A finding indicating the member has been found substantially incapacitated from the performance of the usual and customary duties of their position.  A statement that there is competent medical opinion certifying the disability is expected to a) be permanent; b) last at least twelve consecutive months from the date of an application for benefit; or c) will result in death.  A statement confirming whether or not the member had filed a workers compensation claim(s) for their disabling conditions(s) and if so, whether the claim was accepted.
 A finding by the employer as to whether the causation of the disability was industrial.
 A statement by the employer documenting the member’s last day on payroll.  A statement by the employer as to whether there is, or is not, a possibility of third-party liability present.

Agenda Item #10.3.

 The monthly amount and beginning date of Advance Disability Pension Payments (ADPP) paid or to be paid to the member along with the address where the reimbursement check should be mailed.
 A certified copy of this signed resolution must accompany the determination resolution.

6. Appeal Process
If the applicant requests a hearing pursuant to the Public Employees' Retirement Law, the hearing shall be held in conformity with Government Code section 21156, as it may from time to time be amended.

Once the City issues its decision following a hearing, the decision and findings will be served on the applicant by certified mail and CalPERS will be notified.

If applicant is found to be substantially incapacitated, the City shall certify to CalPERS. If applicant is found not to be substantially incapacitated, the applicant will be further advised that they have thirty calendar days to seek judicial review, not including prospective or prophylactic restrictions as defined by CalPERS guidance on disability retirement and in CA Government Code Section 21166 which excludes any determination of disability under Labor Code 4600, 5811 or any other provision of the Labor Code.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

Resolution 2024 - Designation of Authority and Updating the Process and Procedures in the Determination of Disability Retirements for Employees Agenda Item #10.3.

CITY OF ST. HELENA
RESOLUTION NO. 2024-

DESIGNATING THE AUTHORITY AND UPDATING THE

PROCESS AND PROCEDURES IN THE DETERMINATION OF
DISABILITY RETIREMENTS FOR EMPLOYEES.

A. The City of St. Helena (herein referred to as City) is a contracting agency of the California Public Employees' Retirement System; and
B. The Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency in employment in which they are classified as a "local safety member" is disabled for purposes of the Public Employees' Retirement Law and such disability is "industrial" within the meaning of such Law; and
C. The City Council of the City of St. Helena has determined that it may delegate authority under Government Code section 21173 to make such determinations to the incumbent of the office/position of City Manager.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

1. That the City Council of the City of St. Helena delegate and it does hereby delegate to the incumbent of the office/position of City Manager, authority to make application on behalf of the City pursuant to Government Code Section 21152(c) for disability retirement of all employees and to initiate requests for reinstatement of such employees who are retired for disability; and

2. That the City Council of the City of St. Helena delegate and it does hereby delegate to the incumbent of the office/position of City Manager authority to make determinations of disability on behalf of the City under Government Code section 21156 and whether such disability is industrial and to certify such determinations and all other necessary information to the California Public Employees’ Retirement System; and

3. The City of St. Helena hereby adopts the following procedures for processing applications of local safety members for disability retirement:

1. Documentation of Designation of Authority
A certified copy of this Resolution will be placed on file with the California Public Employees Retirement System and will accompany all such resolutions or letters of designation signed by the delegate named in this resolution or their designee and be Agenda Item #10.3.

included as part of the submission to the California Public Employees Retirement System.

2. Verification of CalPERS determination of member eligibility Upon receipt of verification from the California Public Employees Retirement System that the member is eligible to apply for disability retirement, the City Manager will proceed with determination.

3. Contingencies Completed
An initial determination will begin after determination that the following conditions have been met:
• 4850 payments have been exhausted.
• Employee has exhausted all sick leave and/or compensating time off unless with respect to such leave, the provisions of the local ordinances or resolution or rules or regulations of the employer provide to the contrary. • OR an earlier date during the leave when the disability is found to be permanent and stationary by the Workers’ Compensation Appeals Board, and/or the employer has exhausted the reasonable accommodation process.

4. Promissory Note
In the event applicant becomes eligible for Advanced Disability Pension Payments.

Applicant must sign a promissory note agreeing to repay and Advance Disability Pension Payments made by the City should the applicant later be deemed ineligible for disability retirement.

5. Determination of Disability
An initial determination will be made by the City upon medical and other available evidence offered by either the applicant or the City to determine whether the applicant is substantially incapacitated from the performance of their duties. The determination shall be made within six months of the date of the City 's receipt of CalPERS request for such determination unless this time requirement is waived in writing by the applicant. The City Manager or their designee shall certify the City's findings and direct them to CalPERS.

A resolution determination for disability retirement will include all the following information statements:
• A statement certifying under penalty of perjury that the determination was not used as a substitute for the disciplinary process.
• A statement certifying under penalty of perjury that the determination was made based on competent medical opinion.
• A finding indicating the member has been found substantially incapacitated from the performance of the usual and customary duties of their position. • A statement that there is competent medical opinion certifying the disability is expected to a) be permanent; b) last at least twelve consecutive months from the date of an application for benefit; or c) will result in death.

Agenda Item #10.3.

• A statement confirming whether or not the member had filed a workers compensation claim(s) for their disabling conditions(s) and if so, whether the claim was accepted.
• A finding by the employer as to whether the causation of the disability was industrial.
• A statement by the employer documenting the member’s last day on payroll. • A statement by the employer as to whether there is, or is not, a possibility of third-party liability present.
• The monthly amount and beginning date of Advance Disability Pension Payments (ADPP) paid or to be paid to the member along with the address where the reimbursement check should be mailed.
• A certified copy of this signed resolution must accompany the determination resolution.

6. Appeal Process
If the applicant requests a hearing pursuant to the Public Employees' Retirement Law, the hearing shall be held in conformity with Government Code section 21156, as it may from time to time be amended.

Once the City issues its decision following a hearing, the decision and findings will be served on the applicant by certified mail and CalPERS will be notified.

If applicant is found to be substantially incapacitated, the City shall certify to CalPERS. If applicant is found not to be substantially incapacitated, the applicant will be further advised that they have thirty calendar days to seek judicial review, not including prospective or prophylactic restrictions as defined by CalPERS guidance on disability retirement and in CA Government Code Section 21166 which excludes any determination of disability under Labor Code 4600, 5811 or any other provision of the Labor Code.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024 by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Agenda Item #10.3.

Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 11, 2024
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the Crane Park Lighting Improvements
project, Capital Improvement Program Project No. C19-03.

RECOMMENDED
ACTION:

Approve attached Resolution

PREVIOUS COUNCIL
ACTION:

City Council approved the project in 2018 and awarded the contract to Musco Sports Lighting, LLC on January 23,
2024.

STATEMENT OF THE
PURPOSE:

Consideration and proposed adoption of a Resolution
accepting the work and directing the filing of the Notice of Completion for the Crane Park Lighting Improvements
project, Capital Improvement Project C19-03.

FINANCIAL IMPACT: None.

BACKGROUND:

In 2019, it was determined that the lighting system for the tennis courts at Crane Park, which were last updated in 1994, had reached the end of their serviceable life; a Capital Improvement Program project was created to upgrade and retrofit the existing lighting system. An engineering design consultant concluded that an updated version of the original equipment manufacturer Musco was the suitable lamp head and electrical controller replacement option as the upgraded system was designed to integrate with the existing lighting system infrastructure. Musco Sport Lighting, LLC was awarded the project on January 23, 2024, in the amount of $297,268.91.

DISCUSSION:

Musco Sports Lighting LLC installed 32 replacement lamp heads, controls, and switch gear for the 6 Crane Park tennis courts. The project did not exceed the approved budget of $297,268.91. Musco Sports Lighting, LLC finished work on the project on April 19, 2024. The installation and completed work is approved to the satisfaction of the Public Works Director and Project Manager.

Upon approval of the resolution accepting the completion of the project, staff will file the appropriate notifications with the County, release withheld retention and close out the project.

ENVIRONMENTAL REVIEW: None.

Agenda Item #10.4.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Resolution
Notice of Completion
Agenda Item #10.4.

CITY OF ST. HELENA
RESOLUTION NO. 2024-

RESOLUTION ACCEPTING THE WORK AND DIRECTING

THE FILING OF THE NOTICE OF COMPLETION FOR THE

CRANE PARK LIGHTING IMPROVEMENTS PROJECT,
CAPITAL IMPROVEMENT PROJECT C19-03.

RECITALS
A. The City of St. Helena’s 5-year Capital Improvement Plan includes the Crane Park Lighting Improvements Project; and
B. The City of St. Helena City Council approved the Crane Park Lighting Improvements project in 2018; and
C. On January 23, 2024 the contract was awarded to Musco Sports Lighting LLC in the amount of $297,268.91; and
D. The project was finished at the approved budgeted amount; and E. Musco Sports Lighting, LLC has completed the work in accordance with the contract documents for the project.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The work performed by Musco Sports Lighting LLC, under the subject contract is accepted as complete.

2. The Public Works Director is authorized to prepare a Notice of Completion and the City Clerk is directed to file a Notice of Completion with the Napa County Recorder.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Agenda Item #10.4.

Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.4.

Recording Requested By:

City of St Helena
1088 College Avenue
St. Helena, CA 94574
Exempt From Recording Fees Per
Government Code Sec. 27383
When Recorded Mail To:

City Clerk
City of St Helena
1088 College Avenue
St. Helena, CA 94574

SPACE ABOVE THIS LINE FOR RECORDERS USE ONLY

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1 The undersigned is an owner of an interest of estate in the hereinafter described real property, the nature of which interest or estate is: fee simple.
2 The full name and address of the undersigned owner and of any and all co-owners are:

Name City State
City of St. Helena St Helena CA
3 Work or Improvement on the property hereinafter described as the Crane Park Tennis Courts for the C19-03 Crane Parking Lighting Improvements Project was completed and accepted by the City of St.

Helena City Council on June 11, 2024.
4 The work done included the replacement of 32 replacement lamp heads, controls, and switch gear for 6 tennis courts.
5 The name of the main contractor for the work of improvement as a whole included the following:

Musco Sports Lighting, LLC.
6 The real property herein referred to is situated in the City of St Helena, County of Napa, State of California, and described as follows: 360 Crane Avenue
By:

Joseph Leach, Public Works Director
Agenda Item #10.4.

VERIFICATION
I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under the penalty of perjury that the above is true and correct.

Executed at St. Helena, California, this 11th day of June, 2024.

City of St. Helena
Joseph Leach, Public Works Director
Agenda Item #10.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 11, 2024
FROM: Lesley Milton, Interim Assistant Director of Public Works - Operations
SUBJECT: Authorize the purchase of garbage, recycling and composting containers for all city parks for a not-to-exceed cost of $103,185 from Trash Can Warehouse to be fully
reimbursed by a grant from the Upper Valley Waste
Management Agency.

RECOMMENDED
ACTION:

Approval of the purchase.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To authorize a purchase of waste, recycling and
composting containers for City Parks with reimbursable
grant funds.

FINANCIAL IMPACT: The total cost to purchase 108 garbage, recycling and composting cans to replace all cans at city parks, including shipping, handling and taxes is $103,185. These costs are to be fully reimbursed by Upper Valley Waste
Management Agency and must be expended by June 30,
2024.

BACKGROUND:

In 2021 the City submitted for and received a grant from the Upper Valley Waste Management Agency for the construction of waste and recycling enclosures on Money Way, as part of an effort to activate the alley in the downtown economic district and to attempt to consolidate over 100 independent garbage, recycling and composting containers into consolidated bins in concealed locations. The purpose of the grant was to fund opportunities for waste diversion improvements.

DISCUSSION:

Upon further review of the locations, property ownership and the infrastructure requirements for waste truck service on Money Way, the initial proposal not a feasible plan within the allotted budget. The City has since contacted the grantor, Upper Valley Waste Management Agency, to authorize the use of the grant funds for a different project. Instead of applying the funds to the Money Way Enclosure Project, the revised proposal uses the funds to purchase new waste and recycling containers and, in some cases, composting containers for all City parks and building a waste enclosure structure Agenda Item #10.5.

at Jacob Miley Park to act as a consolidation station for waste materials from all east side City parks and facilities.

There are a variety of styles available for exterior waste, recycling and composting containers. Considerations accounted for include durability of materials - how well it holds up in our environment, functionality such as: how easy is it for birds or other animals to remove items from the container creating litter, if the container will be in a location accessible to rain/weather, and is there a clear understanding for the user for proper can usage/waste diversion. The proposed plan was presented to the Parks and Recreation Commission, who provided input into their preferred variety and style of container, as well as requested composting be added at the parks with the highest levels of picnic activity. The City currently does not have the required infrastructure to service compost bins in public spaces so only limited composting will be added as a pilot program in these high picnic activity locations. Included in this pilot program will be signage for education and incorporation of a new service route by our Public Works staff.

On May 9, staff submitted the revised grant proposal to Steve Lederer, the Agency Manager for the Upper Valley Waste Management Agency, and he indicated that the Agency determined the changes were consistent with the spirt and cost of the previous approval and authorized the City to proceed as outlined.

Staff followed procurement policies and reached out to several different vendors to source the specific approved container style. The least expensive of the vendors was Trash Can Warehouse who can provide the exact can with the multiple lid colors and has the ability to comply with the grant deadline.

FISCAL IMPACT
The current inventory and cost estimate of replacement waste and recycling containers is as follows.

Garbage
Cans
Recycling
Cans
Compost
Cans
Existing Containers 67 46 0
Proposed Containers 53 53 6
Difference (adding or taking away of
containers) -21% +15% +100%
Total cost for replacement of cans (including tax & shipping): $103,185. The total grant funding available is $125,000.

Staff recommends that the Council authorize the purchase of the waste system containers from Trash Can Warehouse as proposed and seek reimbursement for grant funds from the Upper Valley Waste Management Agency.

Agenda Item #10.5.

ENVIRONMENTAL REVIEW: This is not a CEQA project
GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Resolution Trash Can Warehouse
Quote Approval
SR Garbage.Recycling Grant Proposal Modification - Final Agenda Item #10.5.

CITY OF ST. HELENA
RESOLUTION NO. 2024-

AUTHORIZE THE PURCHASE OF GARBAGE, RECYCLING AND
COMPOSTING CONTAINERS FOR ALL CITY PARKS FOR A NOT-TOEXCEED COST OF $101,559 FROM TRASH CAN WAREHOUSE TO BE

FULLY REIMBURSED BY A GRANT FROM UPPER VALLEY WASTE

MANAGEMENT AGENCY

RECITALS
A. In 2021 the City submitted for and received a grant from Upper Valley Waste Management for the construction of waste and recycling enclosures on Money Way, as part of an effort to activate the alley in the downtown economic district and to attempt to consolidate over 100 independent garbage, recycling and composting containers into consolidated bins in concealed locations. The purpose of the grant was to fund opportunities for waste diversion improvements; and
B. Upon further review of the locations, property ownership and the infrastructure requirements for waste truck service on Money Way, the initial proposal not a feasible plan within the allotted budget; and
C. The City has since contacted the grantor Upper Valley Waste Disposal to authorize the use of the grant funds for a different project; and
D. The revised projects includes the purchase of new waste and recycling containers and, in some cases, composting containers for all City parks as well as build a waste enclosure structure at Jacob Miley Park; and
E. On May 9, staff submitted the revised grant proposal to the Agency Manager who authorized the City to proceed as outlined; and F. Staff followed procurement policies and the least expensive of the vendors was Trash Can Warehouse who can provide the exact can with the multiple lid colors and has the ability to comply with the grant deadline.

Agenda Item #10.5.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorize the purchase of 108 garbage, recycling and composting cans to replace all cans at city parks from Trash Can Warehouse including shipping, handling and taxes for a not to exceed cost of $103,185.

Approved at a Regular Meeting if the St. Helena City Council on June 11, 2024, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.5.

5 Canal Street, Suite 1, Bellows Falls, VT 05101
866.359.8594
[email protected]
Customer Information
Buyer:

City of St. Helena
1088 College Avenue
St. Helena, CA 94574
US
(707) 547-5865
[email protected]
Bill To:

City of St. Helena
1088 College Avenue
St. Helena, CA 94574
US
Lesley Milton
Ship To:

City of St. Helena
1088 College Avenue
St. Helena, CA 94574
US
Lesley Milton
Shipping and Delivery Notes:

Shipping cost includes lift-gate service and call ahead, it does not include inside delivery or other special services and assumes the use of a 53'delivery truck. Please let us know if you have special delivery requirements.

Lead time for these containers is: 8 - 10 Weeks
Quote #0087552
ACCOUNT REP Joanne Pluff
QUOTE
DATE
April 16, 2024
QUOTE
AMOUNT
$101,599.77
QUOTE

EXPIRES
May 13, 2024
Please note: there is a 3% credit card processing fee applied to all payments received via credit card. To avoid this fee you can pay via ACH or by mailing a check to us at 35 Frost Street Brattleboro, VT 05301

ITEM CODE QTY PRODUCT IMAGE DESCRIPTION UNIT PRICE TOTAL N1-203 6.00 Recycling and Waste Barrel with Swing Lid
Size: 35 GAL
Body Color: Brown
Lid Color: Green
Label: Compost
Website Price: $833.00
$774.00 $4,644.00
N1-203 53.00 Recycling and Waste Barrel with Swing Lid
Size: 35 GAL
Body Color: Brown
Lid Color: Blue
Label: Recycle
Website Price: $833.00
$774.00 $41,022.00
N1-203 53.00 Recycling and Waste Barrel with Swing Lid
Size: 35 GAL
Body Color: Brown
Lid Color: Black
Label: Trash
Website Price: $833.00
$774.00 $41,022.00
Subtotal $86,688.00
Tax $7151.77

PLACE ORDER
ON NET-30 TERMS 

PAY NOW
WITH A CREDIT CARD 
Or SAVE as PDF to print, share, sign & fax
Agenda Item #10.5.

Shipping $7760.00
Total $101,599.77
Damages & Returns
Damages - All shipments are insured against damage in transit. If your shipment shows any sign of visual damage, it should be noted on the freight bill or receiving ticket and signed by the driver. If damage to the shipment is not visible until the carton is opened, please keep all of the packing materials and the original carton. In either case, please notify Trashcans Warehouse within five days.

Returns - If your order is damaged in shipment, we will either issue credit for the product and the shipping costs, or ship a replacement product at no cost for the product and shipping. If you need to return the purchase for any other reason please notify us within five days. Please note that special orders are non-refundable. The customer must pay for the return shipping and a restocking fee of 25% for returned items. The items must be returned in their original cartons in new condition.
5 Canal Street, Suite 1 | Bellows Falls, VT 05101 | Tel : 866.359.8594 | Fax: 888.506.0210 | Email: [email protected] Any questions contact us at 866.359.8594 or [email protected] Agenda Item #10.5.

T0: Steve Lederer, County of Napa Public Works Director Subject: Request to modify grant application to replace all public waste and recycling receptacles in City parks and build a waste enclosure at Jacob Miley Park
Prepared By: Lesley Milton, Assistant to the City Manager/Interim Assistant Public Works Director St. Helena

BACKGROUND
In 2021 the City submitted for and received a grant from Upper Valley Waste Management for the construction of waste and recycling enclosures on Money Way, as part of an effort to activate the alley in our downtown economic district and to attempt to consolidate over 100 independent garbage, recycling and composting containers into consolidated bins in concealed locations. The purpose of the grant was to fund opportunities for waste diversion improvements.

DISCUSSION
Upon further review of the locations, property ownership and the infrastructure requirements for waste truck service on Money Way, it’s not a feasible plan within the allotted budget. The City has contacted the grantor Upper Valley Waste Disposal to authorize the use of the grant funds for a different project. Instead of applying the funds to the Money Way Enclosure Project, the proposal is to instead use the funds to purchase new waste and recycling containers and in some cases composting containers for all City parks as well as build a waste enclosure structure at Jacob Miley park to act as a consolidation station for waste materials from all east side city parks and facilities.

There are a variety of styles available for exterior waste, recycling and composting containers.

Considerations accounted for were durability of materials including how well it holds up in our environment, as well as functionality; how easy is it for birds or other animals to remove from the container and create litter, if the container will be in a location accessible to rain/weather, and is there a clear understanding for the user for proper can usage/waste diversion. The proposed plan was presented to the Parks and Recreation Commission and they provided input into their preferred variety and style of container as well as requested composting be attempted at least at the parks that had the highest levels of picnic activity. The city currently does not have the required infrastructure to service compost bins in public spaces so only limited composting will be added as a pilot program in locations with the highest levels of picnicking. Including in this pilot program will include signage for education, as well as incorporation of a new service route by our Public Works staff.

The waste enclosure being proposed is sized to hold two 4 cubic yard containers, one for garbage and one for recycling with additional room for potential future composting. Design standards were developed because the City of St. Helena does not have adopted standards for waste enclosures and preliminary bids for this structure, matching the existing materials of the bathroom estimate this project to cost $50,000. This structure will service not only Jacob Miley park that only has cart service and carts are exposed, but will also act as a collection location for three other City Parks, the City Library and City Hall.

Agenda Item #10.5.

FISCAL IMPACT
The current inventory and cost estimate of replacement waste and recycling containers is as follows. The total grant funding available is $125,000.

Garbage
Cans
Recycling
Cans
Compost
Cans
Existing Containers 67 46 0
Proposed Containers 53 53 6
Difference -21% +15% +100%
Total cost for replacement of Cans (including tax & shipping): $103,185.38 Total cost of waste enclosure: $ 50,000.00
Total cost of proposed plan: $163,185.38
Total grant funds available: $125,000.00
Additional City funds to complete: $ 28,185.38

RECOMMENDED ACTION
Staff is requesting the approval of the revised plan for use of the grant funds for waste diversion efforts.

Waste Can Example
– Standard can, with
alternating lid colors
to be matched as a
waste station with
either garbage and
recycling as well as
composting at specific
locations.

Agenda Item #10.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Fire
DATE: June 11, 2024
FROM: Alec Vidler, Administrative Assistant/Fire Inspector SUBJECT: Consideration and proposed approval of a resolution authorizing a 3-year agreement for Fire/Emergency
Dispatch Services with the Department of Forestry and
Fire Protection/CAL Fire for a not-to-exceed amount of
$286,232.

RECOMMENDED
ACTION:

Approve the Agreement with the Department of Forestry
and Fire Protection/Cal Fire for the term of July 1, 2024 through June 30, 2027 for a three-year amount not-toexceed $286,232

PREVIOUS COUNCIL
ACTION:

Council signed a resolution adopting a 3 Year contract with CAL Fire for dispatch services not to exceed $233,956.

Term was July 1, 2021 to June 30, 2024.

STATEMENT OF THE
PURPOSE:

Renew emergency dispatch services with CAL Fire.

FINANCIAL IMPACT: The total Financial Impact for the CAL Fire contract is $286,232 over a three-year period, which is broken out as follows:
 FY 2024-25 - $90,795
 FY 2025-26 (+5%) - $95,335
 FY 2026-27 (+5%) - $100,102
Funding for FY 2024-25 has been included in the adopted operating budget in GL Account 101-48-00-21-54. Funding for FY 2025-26 and FY 2026-27 will be included in the
future years' budgets.

BACKGROUND:

Cal Fire has provided dispatching services to the City of St. Helena’s Fire Department for over 50 years. The current agreement between the City and Cal Fire expires on June 30, 2024. A three-year successor agreement is proposed.

The current dispatching contract provides St. Helena with year-round dispatching services and requires St. Helena paying for one-quarter (1/4) of a full-time Communication Operator’s (dispatcher) salary and benefits. The new three-year successor agreement proposes to increase the cost share to one-half (1/2) of a Communication Operator for each year of a new contract.

Agenda Item #10.6.

On August 1, 2018, the St. Helena Emergency Command Center began Emergency Medical Dispatching (EMD) for the customers served by the Napa County Fire Department within the unincorporated areas of Napa County. By nature of current dispatch contracts, this service was also provided, among others, to the cities of St.

Helena and Calistoga.

EMD is a caller interrogation tool which allows for dispatchers to provide pre-arrival instructions to callers with medical emergencies. The program used is an industry standard, is sanctioned, and is monitored by the licensing company (Priority Dispatch) and the Local EMS Authority. The training is extensive and continual quality assurance and quality improvement standards are required to maintain the license. This has proven to be a life-saving tool that was previously unavailable, as critical medical advice is now being given as soon as the caller is on the phone, whereas before having an EMD process, callers had to wait for the first arriving unit before any sort of medical care or advice was initiated.

Implementing an EMD program does bring additional unfunded workloads to a center as dispatchers now need to spend greater time on the phone interrogating callers, while another dispatcher actually sends the resources and works with the radios. This has necessitated exploration of opportunities to better staff the Emergency Command Center to allow for efficiency in operations while still maintaining a high level of service to the caller and the resources being dispatched.

Due to this increased level of service provided with no costs borne to some contracts for implementation, training, or annual service contracts, along with the increased workload to the center, CAL Fire is evaluating each of their existing contracts in an effort to validate the level of service they are providing. The increase from one-quarter to onehalf of a Communication Operator will assist in continuing their level of service to the communities they serve.

DISCUSSION:

The current contract between the City and Cal Fire provided for a three-year service term covering the period of July 1, 2021 through June 30, 2024, for the maximum amount of $233,956 which is split over three years. The proposed agreement will provide for a three-year service term covering the period of July 1, 2024 through June 30, 2027, for an amount not to exceed $286,232 which is split over three years.

The current scope, outlined as follows, will remain identical under the proposed agreement:
“Dispatch Services: provide fire department 9-1-1 emergency dispatch by CAL FIRE Fire/Emergency Command Center (ECC). CAL FIRE will be responsible for fire/emergency dispatching emergency resource units covered under this agreement.

The CAL FIRE ECC is staffed with a Battalion Chief, three of more Fire Captains and Communications Operators to provide 24/7 year-round coverage. There is always an Agenda Item #10.6.

officer of Captain rank or higher to serve as the shift supervisor and command officer.

CAL FIRE uses an integrated Computer Aided Dispatch (CAD) system using the latest technology, to direct the closest available resources to all emergency incidents.” Staff is currently exploring the feasibility of bringing the Fire Dispatch function in-house and combining it with the City's Police Dispatch. The contract with Cal Fire provides for a termination with a year of notice.

ENVIRONMENTAL REVIEW: N/A
GOAL:

Goal 5: Enhance Quality of Life
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution - FD CAL Fire Dispatch Agreement 2024-27
CALFire Dispatch Agreement 2024-27
Agenda Item #10.6.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. HELENA

AUTHORIZING A THREE-YEAR AGREEMENT FOR FIRE/EMERGENCY

DISPATCH SERVICES WITH THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION/CAL FIRE FOR A NOT-TO-EXCEED AMOUNT OF $286,232

RECITALS
A. WHEREAS, the City requires fire/emergency dispatch services; and B. WHEREAS, the current agreement for dispatch services expires on June 30, 2024; and
C. WHEREAS, The Department of Forestry and Fire Protection/Cal Fire has the necessary expertise, experience, and qualifications to perform the functions.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council approves the Agreement with the Department of Forestry and Fire Protection/Cal Fire for the term of July 1, 2024 through June 30, 2027, for a three-year not-to-exceed amount of $286,232; and

2. The City Council authorized the City Manager to execute the agreement on behalf of the City.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024 by the following vote:

Mayor Dohring:

Agenda Item #10.6.

Vice Mayor Hall:

Councilmember Chouteau:

Councilmember Summers:

Councilmember Kenealy:

APPROVED: ATTEST:

Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #10.6.

COOPERATIVE FIRE PROGRAMS

FIRE PROTECTION REIMBURSEMENT AGREEMENT
LG-1 REV. 1/2024
AGREEMENT NUMBER 1CA06884
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of St. Helena

2. The term of this Agreement is: July 1, 2024 through June 30, 2027

3. The maximum amount of this
Agreement is:
$ 286,232.00
Two hundred eighty six thousand, two hundred thirty two dollars and zero cents

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 4 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C – General Terms and Conditions 7 pages
Exhibit D – Additional Provisions 5 pages
Exhibit E – Description of Other Services 0 pages
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of St. Helena
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Anil Comelo, City Manager

ADDRESS
1088 College Ave. St. Helena, CA 94574

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Nathan Barcklay, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 2

EXHIBIT A

COOPERATIVE FIRE PROGRAMS

FIRE PROTECTION REIMBURSEMENT AGREEMENT
The project representatives during the term of this agreement will be:

CAL FIRE Unit Chief: Local Agency: City of St. Helena
Name: Mike Marcucci Name: Chief John Sorensen
Phone: 707-967-1400 Phone: 707-486-2882
Fax: Fax:

All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Mike Marcucci Local Agency: City of St. Helena Section/Unit: Sonoma Lake Napa
Unit
Section/Unit: Fire Department
Attention: Kirk vanWormer Attention: Chief John Sorenson Address: 1199 Big Tree Rd St.

Helena CA 94575
Address: 1088 College Ave. St.

Helena CA 95474
Phone: 707--967-1400 Phone: 707-486-2882
Fax: Fax:

Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

AUTHORIZATION
As used herein, Director shall mean Director of CAL FIRE. This agreement, its terms and conditions are authorized under the Public Resources Code Sections 4141, 4142, 4143 and 4144, as applicable.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 3

EXHIBIT A

SCOPE OF WORK
Under Public Resources Code Section 4114 and other provisions of law, STATE maintains fire prevention and fire suppression forces including the necessary equipment, personnel, and facilities required to prevent and extinguish forest fires.

The purpose of this agreement is to provide mutually advantageous fire and emergency services through an effective consolidated organization, wherein the STATE is primarily financially responsible for protecting natural resources from vegetation fires and the LOCAL AGENCY is primarily financially responsible for protecting life and property from fires and other emergencies. The LOCAL AGENCY shall have sole authority to establish the fire protection organization and structure needed to meet the determined level of service. This level of service may be based on the LOCAL AGENCY governing board’s established fiscal parameters and assessment of risks and hazards. LOCAL AGENCY personnel providing services under this agreement may include any one or a combination of the following: regular employees, persons temporarily employed and commonly known as volunteers, paid-call firefighters, or others temporarily employed to perform any emergency work or emergency service including, but not limited to fire prevention, fire suppression and emergency medical response.

To comply with the STATE’s mandate for full cost recovery of goods and services provided for others, the LOCAL AGENCY shall be responsible for all STATE costs, both direct and indirect, required to execute the terms of this agreement. These costs shall include, but not be limited to: required training and associated post coverage, employee uniform and Personal Protective Equipment (PPE) costs.

1. FIRE PROTECTION SERVICES TO BE PROVIDED BY THE STATE STATE provides a modern, full service fire protection and emergency incident management agency that provides comprehensive fire protection and other emergency incident response. STATE designs regional fire protection solutions for urban and rural communities by efficiently utilizing all emergency protection resources. Regional solutions provide the most effective method of protecting the citizens of California at local, county and state levels.

Fire protection services to be provided by STATE under this agreement shall include the following:
(check boxes below that apply)
1) Emergency Fire Protection, Medical and Rescue Response: services include commercial, residential, and wildland fire protection, prevention and investigation; hazardous materials incident response; emergency vehicle extrication; hazardous conditions response (flooding, downed power lines, earthquake, terrorist incident, etc.); emergency medical and rescue response; and public service assistance. Also included are management support services that include fire department administration, training and safety, personnel, finance and logistical support.
2) Basic Life Support Services: emergency medical technician (EMT) level emergency medical response providing first aid, basic life support (BLS), airway management, administration of oxygen, bleeding control, and life support system stabilization until patients are transported to the nearest emergency care facility.
3) Advanced Life Support Services: paramedic level emergency medical response providing early advanced airway management, intravenous drug therapy, and life support system stabilization until patients are transported to the nearest emergency care facility. 4) Dispatch Services: provide fire department 9-1-1 emergency dispatch by CAL FIRE Fire/Emergency Command Center (ECC). CAL FIRE will be responsible for fire/emergency Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 4
dispatching emergency resource units covered under this agreement. The CAL FIRE ECC is staffed with a Battalion Chief, three or more Fire Captains and Communications Operators to provide 24/7 year-round coverage. There is always an officer of Captain rank or higher to serve as the shift supervisor and command officer. CAL FIRE uses an integrated Computer Aided Dispatch (CAD) system using the latest technology, to direct the closest available resources to all emergency incidents.
5) Fire Code Inspection, Prevention and Enforcement Services: CAL FIRE has staff Fire Inspectors serving under the direction of the LOCAL AGENCY Fire Marshal to provide services to the area covered by this agreement. Fire Code Enforcement will normally be available five days per week, with emergency or scheduled enforcement inspections available seven days per week.

Fire Prevention and Investigation services will be provided by CAL FIRE Prevention Officers trained in arson, commercial, and wildland fire investigation. Officers are available by appointment for site visits and consultations. Officers are trained at CAL FIRE’s Peace Officer Standard Training (POST) certified law enforcement training academy and they cooperate effectively with all local, state and federal law enforcement agencies.
6) Land Use/ Pre-Fire Planning Services – CAL FIRE staff will provide community land use planning, administration of Pre-Fire project work, including community outreach, development of community education programs, project quality control, maintenance of project records and submittal of progress reports, completion of required environmental documentation, acquisition of required permits and completion of other associated administrative duties. 7) Disaster planning services (listed in Exhibit E, Description of Other Services, attached hereto and made a part of this agreement)
8) Specific service descriptions and staffing coverage, by station (listed in Exhibit E, Description of Other Services, attached hereto and made a part of this agreement) 9) Extended Fire Protection Service Availability (Amador)

2. ADMINISTRATION
Under the requirements of California Public Resources Code Section 4114 and other provisions of law, STATE maintains fire prevention and firefighting services as outlined in Exhibit D, Schedule B of this agreement.

A. Director shall select and employ a Region Chief who shall, under the direction of the Director/Chief Deputy Director, manage all aspects of fire prevention and fire protection services and forestry-related programs.

B. Director will select and employ a Unit Chief who shall, under the supervision and direction of Director/Region Chief or a lawful representative, have charge of the organization described in Exhibit D, Schedules A, B and C included hereto and made a part of this agreement.

C. LOCAL AGENCY shall appoint the Unit Chief as the LOCAL AGENCY Fire Chief for all Emergency Fire Protection, Medical and Rescue Response Agreements, pursuant to applicable statutory authority. The Unit Chief may delegate this responsibility to qualified staff.

D. The Unit Chief may dispatch personnel and equipment listed in Exhibit D, Schedules A, B and C from the assigned station or location under guidelines established by LOCAL AGENCY and approved by STATE. Personnel and/or equipment listed in Exhibit D, Schedule B may be dispatched at the sole discretion of STATE.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 5
E. The Unit Chief shall exercise professional judgment consistent with STATE policy and his or her employment by STATE in authorizing or making any assignments to emergencies and other responses, including assignments made in response to requests for mutual aid.

F. Except as may be otherwise provided for in this agreement, STATE shall not incur any obligation on the part of LOCAL AGENCY to pay for any labor, materials, supplies or services beyond the total set forth in the respective Exhibit D, Schedules A and C, as to the services to be rendered pursuant to each Schedule.

G. Nothing herein shall alter or amend or be construed to alter or amend any Collective Bargaining Agreement or Memorandum of Understanding between the State of California and its employees under the State Employer-Employee Relations Act.

3. SUPPRESSION COST RECOVERY
As provided in Health and Safety Code (H&SC) Section 13009, STATE may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. When using LOCAL AGENCY equipment and personnel under the terms of this agreement, STATE may, at the request of LOCAL AGENCY, bring such an action for collection of costs incurred by LOCAL AGENCY. In such a case LOCAL AGENCY appoints and designates STATE as its agent in said collection proceedings. In the event of recovery, STATE shall deduct fees and litigation costs in a proportional percentage amount based on verifiable and justifiable suppression costs for the fire at issue. These recovery costs are for services provided which are beyond the scope of those covered by the local government administrative fee.

In all such instances, STATE shall give timely notice of the possible application of H&SC Section 13009 to the representative designated by LOCAL AGENCY.

4. MUTUAL AID
When rendering mutual aid or assistance as authorized in H&SC Sections 13050 and 13054, STATE may, at the request of LOCAL AGENCY, demand payment of charges and seek reimbursement of LOCAL AGENCY costs for personnel, equipment and operating expenses as funded herein, under authority given by H&SC Sections 13051 and 13054. STATE, in seeking said reimbursement pursuant to such request of LOCAL AGENCY, shall represent LOCAL AGENCY by following the procedures set forth in H&SC Section 13052. Any recovery of LOCAL AGENCY costs, less expenses, shall be paid or credited to LOCAL AGENCY, as directed by LOCAL AGENCY.

In all such instances, STATE shall give timely notice of the possible application of H&SC Sections 13051 and 13054 to the officer designated by LOCAL AGENCY.

5. PROPERTY PURCHASE AND ACCOUNTING
LOCAL AGENCY shall be responsible for all costs associated with property required by personnel to carry out this agreement. Employee uniform costs will be assessed to the LOCAL AGENCY through the agreement billing process. Personal Protective Equipment (PPE) costs shall be the responsibility of the LOCAL AGENCY. By mutual agreement, PPE meeting the minimum specifications established by the STATE may be purchased directly by the LOCAL AGENCY. Alternately, the STATE will supply all PPE and the LOCAL AGENCY will be billed for costs incurred.

All property provided by LOCAL AGENCY and by STATE for the purpose of providing fire protection services shall be marked and accounted for by the Unit Chief in such a manner as to conform to the regulations, if any, established by the parties for the segregation, care, and use of the respective properties.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 6

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. PAYMENT FOR SERVICES
A. LOCAL AGENCY shall pay STATE actual cost for fire protection services pursuant to this agreement an amount not to exceed that set forth in Exhibit D, Schedule A for each fiscal year. STATE shall prepare an Exhibit D, Schedule A each year, which shall be the basis for payment for the entire fiscal year for which services are provided.

B. Any other funds designated by LOCAL AGENCY to be expended under the supervision of or for use by a Unit Chief for fire protection services shall be set forth in Exhibit D, Schedule C. This clause shall not limit the right of LOCAL AGENCY to make additional expenditures, whether under Exhibit D, Schedule C or otherwise.

C. STATE shall invoice LOCAL AGENCY for the cost of fire protection services on a quarterly basis as follows:
1) For actual services rendered by STATE during the period of July 1 through September 30, by an invoice filed with LOCAL AGENCY on or after December 10. 2) For actual services rendered by STATE during the period October 1 through December 31, by an invoice filed with LOCAL AGENCY on or after December 31. 3) For actual services rendered by STATE during the period January 1 through March 31, by an invoice filed with LOCAL AGENCY on or after March 31. 4) For the estimated cost of services during the period April 1 through June 30, by an invoice filed in advance with LOCAL AGENCY on or after March 1. 5) A final statement shall be filed with LOCAL AGENCY by October 1 following the close of the fiscal year, reconciling the payments made by LOCAL AGENCY with the cost of the actual services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
6) All payments by LOCAL AGENCY shall be made within thirty (30) days of receipt of invoice from STATE, or within thirty (30) days after the filing dates specified above, whichever is later.
7) The STATE reserves the right to adjust the frequency of billing and payment to a monthly cycle with a thirty (30) day written notice to the LOCAL AGENCY when:
a. The Director predicts a cash flow shortage, or
b. When determined by the Region Chief, after consulting with the Unit Chief and the LOCAL AGENCY Contract Administrator, that the LOCAL AGENCY may not have the financial ability to support the contract at the contract level.

D. Invoices shall include actual or estimated costs as provided herein of salaries and employee benefits for those personnel employed, charges for operating expenses and equipment and the administrative charge in accordance with Exhibit D, Schedule A.

When "contractual rates" are indicated, the rate shall be based on an average salary plus all benefits. "Contractual rates" means an all-inclusive rate established in Exhibit D, Schedule A for total costs to STATE, per specified position, for 24-hour fire protection services during the period covered.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 7
E. STATE shall credit the LOCAL AGENCY, or cover behind at no cost, for the costs of Non-post (e.g. Fire Marshal, Training Officer, etc.) positions and equipment assigned to STATE responsibility fires or other STATE funded emergency incidents. The STATE shall notify the LOCAL AGENCY when this occurs.

2. COST OF OPERATING AND MAINTAINING EQUIPMENT AND PROPERTY The cost of maintaining, operating, and replacing any and all property and equipment, real or personal, furnished by the parties hereto for fire protection purposes, shall be borne by the party owning or furnishing such property or equipment unless otherwise provided for herein or by separate written agreement.

3. BUDGET CONTINGENCY CLAUSE
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein.

C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.

D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 8

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. STATE will not commence performance until such approval has been obtained.

2. AMENDMENT: This agreement may be amended by mutual consent of LOCAL AGENCY and STATE. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

If during the term of this agreement LOCAL AGENCY shall desire a reduction in STATE civil service employees assigned to the organization provided for in Exhibit D, Schedule A, LOCAL AGENCY shall provide 120 days written notice of the requested reduction. Notification shall include the following: (1) The total amount of reduction; (2) The firm effective date of the reduction; and (3) The number of employees, by classification, affected by a reduction. If such notice is not provided, LOCAL AGENCY shall reimburse STATE for relocation costs incurred by STATE as a result of the reduction. Personnel reductions resulting solely from an increase in STATE employee salaries or STATE expenses occurring after signing this agreement and set forth in Exhibit D, Schedule A to this agreement shall not be subject to relocation expense reimbursement by LOCAL AGENCY.

If during the term of this agreement costs to LOCAL AGENCY set forth in any Exhibit D, Schedule A to this agreement increase and LOCAL AGENCY, in its sole discretion, determines it cannot meet such increase without reducing services provided by STATE, LOCAL AGENCY shall within one hundred twenty (120) days of receipt of such Schedule notify STATE and designate which adjustments shall be made to bring costs to the necessary level. If such designation is not received by STATE within the period specified, STATE shall reduce services in its sole discretion to permit continued operation within available funds.

3. ASSIGNMENT: This Agreement is not assignable by the LOCAL AGENCY either in whole or in part, without the consent of the STATE in the form of a formal written amendment.

4. EXTENSION OF AGREEMENT:

A. One year prior to the date of expiration of this agreement, LOCAL AGENCY shall give STATE written notice of whether LOCAL AGENCY will extend or enter into a new agreement with STATE for fire protection services and, if so, whether LOCAL AGENCY intends to change the level of fire protection services from that provided by this agreement. If this agreement is executed with less than one year remaining on the term of the agreement, LOCAL AGENCY shall provide this written notice at the time it signs the agreement and the one year notice requirement shall not apply.

B. If LOCAL AGENCY fails to provide the notice, as defined above in (A), STATE shall have the option to extend this agreement for a period of up to one year from the original termination date and to continue providing services at the same or reduced level as STATE determines would be appropriate during the extended period of this agreement. Six months prior to the date of expiration of this agreement, or any extension hereof, STATE shall give written notice to LOCAL AGENCY of any extension of this agreement and any change in the level of fire protection services STATE will provide during the extended period of this agreement.

Services provided and obligations incurred by STATE during an extended period shall be accepted by LOCAL AGENCY as services and obligations under the terms of this agreement.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 9
C. The cost of services provided by STATE during the extended period shall be based upon the amounts that would have been charged LOCAL AGENCY during the fiscal year in which the extended period falls had the agreement been extended pursuant hereto. Payment by LOCAL AGENCY for services rendered by STATE during the extended period shall be as provided in Exhibit B, Section 1, B of this agreement.

5. AUDIT: STATE, including the Department of General Services and the Bureau of State Audits, and LOCAL AGENCY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto, pertaining to the performance of this agreement. STATE and LOCAL AGENCY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated, and to allow the auditor(s) of the other party access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. STATE and LOCAL AGENCY agree to a similar right to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

6. INDEMNIFICATION: Each party, to the extent permitted by law, agrees to indemnify, defend and save harmless the other party, its officers, agents and employees from (1) any and all claims for economic losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm, or corporation furnishing or supplying work services, materials or supplies to that party and (2) from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by that party, in the performance of any activities of that party under this agreement, except where such injury or damage arose from the sole negligence or willful misconduct attributable to the other party or from acts not within the scope of duties to be performed pursuant to this agreement; and (3) each party shall be responsible for any and all claims that may arise from the behavior and/or performance of its respective employees during and in the course of their employment to this cooperative agreement.

7. DISPUTES: LOCAL AGENCY shall select and appoint a "Contract Administrator" who shall, under the supervision and direction of LOCAL AGENCY, be available for contract resolution or policy intervention with the STATE’s Region Chief when, upon determination by the designated STATE representative, the Unit Chief acting as LOCAL AGENCY’s Fire Chief under this agreement faces a situation in which a decision to serve the interest of LOCAL AGENCY has the potential to conflict with STATE interest or policy. Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed of within a reasonable period of time by the LOCAL AGENCY and STATE employees normally responsible for the administration of this agreement shall be brought to the attention of the CAL FIRE Director or designee and the Chief Executive Officer (or designated representative) of the LOCAL AGENCY for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. STATE and LOCAL AGENCY agree to continue with the responsibilities under this Agreement during any dispute.

8. TERMINATION FOR CAUSE/CANCELLATION:

A. If LOCAL AGENCY fails to remit payments in accordance with any part of this agreement, STATE may terminate this agreement and all related services upon 60 days written notice to LOCAL AGENCY. Termination of this agreement does not relieve LOCAL AGENCY from providing STATE full compensation in accordance with terms of this agreement for services actually rendered by STATE pursuant to this agreement.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 10
B. This agreement may be cancelled at the option of either STATE or LOCAL AGENCY at any time during its term, with or without cause, on giving one year’s written notice to the other party. Either LOCAL AGENCY or STATE electing to cancel this agreement shall give one year’s written notice to the other party prior to cancellation.

9. INDEPENDENT CONTRACTOR: Unless otherwise provided in this agreement LOCAL AGENCY and the agents and employees of LOCAL AGENCY, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the STATE.

10. NON-DISCRIMINATION CLAUSE: During the performance of this agreement, LOCAL AGENCY shall be an equal opportunity employer and shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS) mental disability, medical condition (e.g.cancer), age (over 40), marital status, denial of family care leave, veteran status, sexual orientation, and sexual identity. LOCAL AGENCY shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. LOCAL AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. LOCAL AGENCY shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

In addition, LOCAL AGENCY acknowledges that it has obligations relating to ethics, Equal Employment Opportunity (EEO), the Fire Fighter’s Bill of Rights Act (FFBOR), and the Peace Officer’s Bill of Rights Act (POBOR). LOCAL AGENCY shall ensure that its employees comply with all the legal obligations relating to these areas. LOCAL AGENCY shall ensure that its employees are provided appropriate training.

11. TIMELINESS: Time is of the essence in the performance of this agreement.

12. COMPENSATION: The consideration to be paid STATE, as provided herein, shall be in compensation for all of STATE’s expenses incurred in the performance hereof, including travel, per Diem, and taxes, unless otherwise expressly so provided.

13. GOVERNING LAW: This agreement is governed by and shall be interpreted in accordance with the laws of the State of California.

14. CHILD SUPPORT COMPLIANCE ACT: “For any Agreement in excess of $100,000, the LOCAL AGENCY acknowledges in accordance with Public Contract Code 7110, that:

A. The LOCAL AGENCY recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The LOCAL AGENCY, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.” Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 11

15. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

16. COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY

ACT (HIPAA)
The STATE and LOCAL AGENCY have a responsibility to comply with the provisions of the 1996 Federal Health Insurance Portability and Accountability Act (HIPAA) and the 2001 State Health Insurance Portability and Accountability Implementation Act. HIPAA provisions become applicable once the association and relationships of the health care providers are determined by the LOCAL AGENCY. It is the LOCAL AGENCY’S responsibility to determine their status as a “covered entity” and the relationships of personnel as “health care providers”, “health care clearinghouse”, “hybrid entities”, business associates”, or “trading partners”. STATE personnel assigned to fill the LOCAL AGENCY’S positions within this Agreement, and their supervisors, may fall under the requirements of HIPAA based on the LOCAL AGENCY’S status. It is the LOCAL AGENCY’S responsibility to identify, notify, train, and provide all necessary policy and procedures to the STATE personnel that fall under HIPAA requirements so that they can comply with the required security and privacy standards of the act.

17. LIABILITY INSURANCE
The STATE and LOCAL AGENCY shall each provide proof of insurance in a form acceptable to the other party at no cost one to the other, to cover all services provided and use of local government facilities covered by this agreement. If LOCAL AGENCY is insured and/or self-insured in whole or in part for any losses, LOCAL AGENCY shall provide a completed Certification of Self Insurance (Exhibit D, Schedule E) or certificate of insurance, executed by a duly authorized officer of LOCAL AGENCY. Upon request of LOCAL AGENCY the STATE shall provide a letter from DGS, Office Risk and Insurance Management executed by a duly authorized officer of STATE. If commercially insured in whole or in part, a certificate of such coverage executed by the insurer or its authorized representative shall be provided.

Said commercial insurance or self-insurance coverage of the LOCAL AGENCY shall include the following:

A. Fire protection and emergency services - Any commercial insurance shall provide at least general liability for $5,000,000 combined single limit per occurrence.

B. Dispatch services – Any commercial insurance shall provide at least general liability for $1,000,000 combined single limit per occurrence.

C. The CAL FIRE, State of California, its officers, agents, employees, and servants are included as additional insured’s for purposes of this contract.

D. The STATE shall receive thirty (30) days prior written notice of any cancellation or change to the policy at the addresses listed on page 2 of this agreement.

18. WORKERS COMPENSATION: (only applies where local government employees/volunteers are supervised by CAL FIRE, as listed in Exhibit D Schedule C. STATE contract employees’ workers compensation is included as part of the contract personnel benefit rate).

A. Workers' Compensation and related benefits for those persons, whose use or employment is contemplated herein, shall be provided in the manner prescribed by California Labor Codes, State Interagency Agreements and other related laws, rules, insurance policies, collective bargaining agreements, and memorandums of understanding.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 12
B. The STATE Unit Chief administering the organization provided for in this agreement shall not use, dispatch or direct any non STATE employees, on any work which is deemed to be the responsibility of LOCAL AGENCY, unless and until LOCAL AGENCY provides for Workers' Compensation benefits at no cost to STATE. In the event STATE is held liable, in whole or in part, for the payment of any Worker's Compensation claim or award arising from the injury or death of any such worker, LOCAL AGENCY agrees to compensate STATE for the full amount of such liability.

C. The STATE /LOCAL AGENCY shall receive proof of Worker’s Compensation coverage and shall be notified of any cancellation and change of coverage at the addresses listed in Section 1.

19. CONFLICT OF INTEREST: LOCAL AGENCY needs to be aware of the following provisions regarding current or former state employees. If LOCAL AGENCY has any questions on the status of any person rendering services or involved with the Agreement, the STATE must be contacted immediately for clarification.

Current State Employees (Public Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Public Contract Code §10411):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. 2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If LOCAL AGENCY violates any provisions of above paragraphs, such action by LOCAL AGENCY shall render this Agreement void. (Public Contract Code §10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Public Contract Code §10430 (e))

20. LABOR CODE/WORKERS' COMPENSATION: LOCAL AGENCY needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and LOCAL AGENCY affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

21. AMERICANS WITH DISABILITIES ACT: LOCAL AGENCY assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 13
of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

22. LOCAL AGENCY NAME CHANGE: An amendment is required to change the LOCAL AGENCY’S name as listed on this Agreement. Upon receipt of legal documentation of the name change the STATE will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

23. RESOLUTION: A county, city, district, or other local public body must provide the STATE with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

24. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the LOCAL AGENCY shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

25. AFFIRMATIVE ACTION. STATE certifies its compliance with applicable federal and State hiring requirements for persons with disabilities, and is deemed by LOCAL AGENCY to be in compliance with the provisions of LOCAL AGENCY’S Affirmative Action Program for Vendors.

26. DRUG AND ALCOHOL-FREE WORKPLACE. As a material condition of this Agreement, STATE agrees that it and its employees, while performing service for LOCAL AGENCY, on LOCAL AGENCY property, or while using LOCAL AGENCY equipment, shall comply with STATE’s Employee Rules of Conduct as they relate to the possession, use, or consumption of drugs and alcohol.

27. ZERO TOLERANCE FOR FRAUDULENT CONDUCT IN LOCAL AGENCY SERVICES.

STATE shall comply with any applicable “Zero Tolerance for Fraudulent Conduct in LOCAL AGENCY Services.” There shall be “Zero Tolerance” for fraud committed by contractors in the administration of LOCAL AGENCY programs and the provision of LOCAL AGENCY services.

Upon proven instances of fraud committed by the STATE in connection with performance under the Agreement, the Agreement may be terminated consistent with the termination for cause/cancellation term, Exhibit C, section 8, subsection B, of Cooperative Fire Programs Fire Protection Reimbursement Agreement, LG-1, between the California Department of Forestry and Fire Protection (CAL FIRE) and the LOCAL AGENCY.

28. CONFIDENTIAL INFORMATION. “Confidential information” means information designated by CAL FIRE and/or the LOCAL AGENCY disclosure of which is restricted, prohibited or privileged by State and federal law. Confidential Information includes, but is not limited to, information exempt from disclosure under the California Public Records Act (Government Code Sections 6250 et seq.) Confidential Information includes but is not limited to all records as defined in Government Code section 6252 as well as verbal communication of Confidential Information.

Any exchange of Confidential Information between parties shall not constitute a “waiver” of any exemption pursuant to Government Code section 6254.5
CAL FIRE and LOCAL AGENCY personnel allowed access to information designated as Confidential Information shall be limited to those persons with a demonstrable business need for such access. CAL FIRE and LOCAL AGENCY agree to provide a list of authorized personnel in writing as required by Government Code section 6254.5(e). CAL FIRE and the LOCAL Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 14
AGENCY agree to take all necessary measures to protect Confidential Information and shall impose all the requirements of this Agreement on all of their respective officers, employees and agents with regards to access to the Confidential Information. A Party to this Contract who experiences a security breach involving Confidential Information covered by this Contract, agrees to promptly notify the other Party of such breach

29. ENTIRE AGREEMENT: This agreement contains the whole agreement between the Parties. It cancels and supersedes any previous agreement for the same or similar services.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 15

EXHIBIT D

ADDITIONAL PROVISIONS
EXCISE TAX: State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. STATE will pay any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. The STATE may pay any applicable sales and use tax imposed by another state.

Schedules
The following Schedules are included as part of this agreement (check boxes if they apply):

A. Fiscal Display, PRC 4142 AND/OR PRC 4144 - STATE provided LOCAL AGENCY funded fire protection services. STATE-owned vehicles shall be operated and maintained in accordance with policies of STATE at rates listed in Exhibit D, Schedule A.

B. STATE Funded Resource - A listing of personnel, crews and major facilities of the STATE overlapping or adjacent to the local agency area that may form a reciprocal part of this agreement.

C. LOCAL AGENCY Provided Local Funded Resources - A listing of services, personnel, equipment and expenses, which are paid directly by the local agency, but which are under the supervision of the Unit Chief.

D. LOCAL AGENCY Owned STATE Maintained Vehicles - Vehicle information pertaining to maintenance responsibilities and procedures for local agency-owned vehicles that may be a part of the agreement.

LOCAL AGENCY-owned firefighting vehicles shall meet and be maintained to meet minimum safety standards set forth in Title 49, Code of Federal Regulations; and Titles 8 and 13, California Code of Regulations.

LOCAL AGENCY-owned vehicles that are furnished to the STATE shall be maintained and operated in accordance to LOCAL AGENCY policies. In the event LOCAL AGENCY does not have such policies, LOCAL AGENCY-owned vehicles shall be maintained and operated in accordance with STATE policies. The cost of said vehicle maintenance and operation shall be at actual cost or at rates listed in Exhibit D, Schedule D.

Exhibit D, Schedule D is incorporated into this section if LOCAL AGENCY-owned vehicles listed in Exhibit D, Schedule D are to be operated, maintained, and repaired by STATE.

LOCAL AGENCY assumes full responsibility for all liabilities associated therewith in accordance with California Vehicle Code Sections 17000, 17001 et seq. STATE employees operating LOCAL AGENCY-owned vehicles shall be deemed employees of LOCAL AGENCY, as defined in Vehicle Code Section 17000. Except where LOCAL AGENCY would have no duty to indemnify STATE under Exhibit C, Section 6 for all LOCAL AGENCY-owned vehicles operated or used by employees of STATE under this agreement.

Agenda Item #10.6.

Contractor Name: City of St. Helena
Contract No.: 1CA06884
Page No.: 16
LOCAL AGENCY employees, who are under the supervision of the Unit Chief and operating STATE-owned motor vehicles, as a part of the duties and in connection with fire protection and other emergency services, shall be deemed employees of STATE, as defined in Vehicle Code Section 17000 for acts or omissions in the use of such vehicles. Except where STATE would have no duty to indemnify LOCAL AGENCY under Exhibit C, Section 6.

E. Certification of Insurance - Provider Insurance Certification and/or proof of selfinsurance.

Agenda Item #10.6.

(LG1 REV. 01/2017)
Contractor Name: City of St. Helena
Contract No: 1CA06884
Page No.: 17

EXHIBIT D, SCHEDULE A
LOCAL FUNDED – STATE RESOURCES

FISCAL DISPLAY
PRC 4142
NAME OF LOCAL AGENCY: City of St. Helena
CONTRACT NUMBER: 1CA06884
Index: 1400 PCA: 17302 Fiscal Year: 2024/25 to 2026/27
This is Schedule A of Cooperative Agreement originally dated July 1, 2024, by and between CAL FIRE of the State of California and LOCAL AGENCY.
(See Attached)
Agenda Item #10.6.

Fiscal Year: 2024 PS Sub Total $70,770
Index: 1400 Unit: Sonoma Lake Napa OE Sub Total $10,225 PCA 17302 Admin $9,800 1CA06884
PRC: 4244 Total $90,795
Comments Overtime Total: $6,087
Staff Benefit Rate as of 7/1/23 for POF Classifications 74.87% Staff Benefit Rate as of 7/1/23 for SAF Classifications 64.68% Staff Benefit Rate as of 7/1/23 for MIS Classifications 77.30% Number of Positions Classification/ad-ons (Pick From List) RET. Period Salary Months
Salary
Rate Total Salary EDWC Rate EDWC Periods Total EDWC Salary Benefits FFI UI EDWC Benefits Total Salary &
EDWC
Total Position
Cost

0.5 Communications Operator, Range B SAF 7/1/24-6/30/25 12 $6,373 $38,238 $0 0 $0 $24,732 $0 $0 $62,970 $70,770

0.5 Night-Shift Pay Differential SAF 7/1/24-6/30/25 12 $173 $1,040 $0 $673 $0 $1,713 SAF $0 $0 $0 $0 $0 $0
SAF $0 $0 $0 $0 $0 $0
SAF $0 $0 $0 $0 $0 $0
Overtime SAF $6,000 $0 $87 $0 $6,087
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
Operating Expense

1.45% Fiscal Year Total
Category (Pick from List) Details Number Months Rate Sub-Total Uniform Benefits Total FY 24/25 $90,795 UNIFORM ALLOWANCE FOR COMM OP 0.5 12 $104 625 $ $ 625 FY 25/26 (+5%) $95,335 UTILITIES 1 12 $150 1,800 $ $ 1,800 FY 26/27 (+5%) $100,102 OTHER ITEMS OF EXPENSE Tablet Command Fees and Licensing 1 1 $7800 7,800 $ $ 7,800 Contract Total $286,232 $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Total OE $ 10,225
This is a Schedule A - 4142 of the Cooperative Agreement, dated July 1, 2024 between City of St. Helena and The California Department of Forestry and Fire Protection (CAL FIRE)
Contract Name: St. Helena Fire Department
Contract No.:

Page No.: 18
CAL FIRE Unit Chief
CAL FIRE Region Chief
Mike Marcucci
George Morris III
Agenda Item #10.6.

(LG1 REV. 01/2017)
Contractor Name: City of St. Helena
Contract No: 1CA06884
Page No.: 19

EXHIBIT D, SCHEDULE E
This is Schedule E of Cooperative Agreement originally dated July 1, 2024, by and between the CAL FIRE of the State of California and LOCAL AGENCY
NAME OF LOCAL AGENCY:City of St. Helena
The CAL FIRE, State of California and its officers, agents, employees, and servants are included as additional insured for the purposes of this contract. The State shall receive thirty (30) days prior written notice of any cancellation or change to the policy at the addresses listed in LG1,

FISCAL YEAR: 2024/25 to 2026/27

SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY FOR

TORT LIABILITY
This is to certify that LOCAL AGENCY has elected to be self-insured under the self-insurance provision provided in Exhibit C, Section 17.

By:

Anil Comelo
Signature Printed Name
City Manager
Title Date

SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY
FOR

WORKER'S COMPENSATION BENEFITS
This is to certify that LOCAL AGENCY has elected to be self-insured for Workers' Compensation benefits which comply with Labor Code Section 3700 as provided in Exhibit C, Section 18.

By:

Anil Comelo
Signature Printed Name
City Manager
Title Date

SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY
FOR

LOCAL AGENCY-OWNED VEHICLES
This is to certify that LOCAL AGENCY has elected to be self-insured for local agency-owned vehicles under the self-insurance provision provided in Exhibit D, Schedule D.

By:

Anil Comelo
Signature Printed Name
City Manager
Title Date
Agenda Item #10.6.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 11, 2024
FROM: Jose Calderon, Engineering Technician II
SUBJECT: Consideration and proposed adoption of a Resolution approving the plans for the Downtown Sidewalk
Improvements Phase 1B - Paver Repair Project and
authorizing advertisement for bids.

RECOMMENDED
ACTION:

Approve the Resolution.

PREVIOUS COUNCIL
ACTION:

The project is included in the City’s FY 2024-2028 CIP
approved by City Council on June 13, 2023. The specific scope of the project was directed and approved by City
Council on April 9, 2024.

STATEMENT OF THE
PURPOSE:

To adopt the project plans and authorize the Request For Bids per requirements of SHMC 3.04.240 for the
Downtown Sidewalk Improvements Phase 1B - Paver
Repair Project.

FINANCIAL IMPACT: As noted in the 5-year adopted CIP for Project No. 18-81, there is a variety of funding sources for both Phase 1a (Pine to Adams) and Phase 1b (Adams to Mitchell). The
distribution of funding among funding sources will be
resolve upon receipt of bids and Council's authorization to award a construction contract.

Additionally, per the April 9, 2024 City Council
presentation, direction was received to proceed with
Option A1 where the preliminary construction estimate is $601,000 (i.e. $551,000 for project "w/ New Trees" +
$50,000 for select Curb/Gutter replacement).

BACKGROUND:

On April 9, 2024, a presentation was made to City Council seeking direction regarding strategy and scope of the immediate and future development and improvements of the downtown sidewalks from Adams Street to Mitchell Drive. Multiple strategic options were discussed including the "temporary" option to repair the subgrade and reinstall the pavers which City Council directed staff to pursue. This option will serve as an interim mitigation to address the walkway surface hazards.

DISCUSSION:

Agenda Item #10.7.

Resulting from the April 9, 2024 direction from City Council, staff began scoping the project and preparing construction plans in efforts for expedient project delivery. The project plan, found as Attachment 2, highlights the extents of the surface repairs, tree removal and replacement, and curb and gutter repair. Additionally, staff has included sewer lateral replacements as part of this project.

Funding for the lateral replacements will come from a $500,000, Community Development Block Grant secured by the City in 2019. Staff recommends incorporating the lateral repairs with this project to expend the grant funds. Additionally, lateral repairs have been anticipated to precede any significant development or improvement of the downtown sidewalks.

Staff is proposing that the work associated with this project occur at night in order to minimize significant disruptions to the downtown corridor during the summer season.

Staff conducted a public informational meeting on May 30, 2024, where details of the project were presented to community stakeholders as well as direct outreach to the downtown community.

Upon approval of the plan and authorization advertisement for bids, staff will finalize the contract documents and solicit bids in preparation for construction activities to commence in September 2024.

ENVIRONMENTAL REVIEW:

As part of the project, 37 trees are scheduled to be removed. The trees will be replaced according to the approved tree schedule as is reflected in the existing Downtown Sidewalk Rehabilitation Project plans prepared by consulting engineers BKF and City Arborist. As noted above, staff believes the scope of repairs/replacement falls under CEQA Class I Categorical Exemption, Section 15301.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Phase 1B Plan
Agenda Item #10.7.

CITY OF ST. HELENA
RESOLUTION NO. 2024 -
Finding the Downtown Sidewalk Improvements Phase
1B - Paver Repair Project Exempt from CEQA;
Approving and adopting the project plans; and
Authorizing the Bid Request for the Downtown Sidewalk
Improvements Phase 1B - Paver Repair Project.

RECITALS
A. The City of St. Helena is responsible for maintenance of public sidewalks between Adams Street and Mitchell Drive; and
B. On April 9, 2024 City Council directed staff to pursue repair of the existing surface; and
C. The Downtown Sidewalk Improvements Phase 1B - Paver Repair Project will include removal, regrading and replacement of the existing pavers, removal and replacement of 37 trees, repairs to curb and gutter and repair of select sewer laterals as identified by the awarded Community Development Block Grant, which does not expand or increase the existing street capacity; and
D. The Project Plans for Downtown Sidewalk Improvements Phase 1B - Paver Repair Project have been prepared by City Engineering Staff, reviewed by the City Engineer, and presented for approval and authorization to bid.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1 which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use including publicly owned utilities; and

2. The Project Plans will be available on the City of St. Helena’s website and for viewing at St. Helena Public Works, 1088 College Avenue, are hereby approved; and

3. The Public Works Director/City Engineer is authorized to solicit bids for the subject project.

Approved at a Regular Meeting of the St. Helena City Council on June 11, 2024, by the following vote:

Agenda Item #10.7.

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.7.

ADAMS ST ADAMS ST

MAIN ST
O F
SHEET 1572 Railroad Avenue, St. Helena, CALIFORNIA, 94574 PUBLIC WORKS PH. 707-968-2658 MAINSTREET PEDESTRIAN IMPROVEMENT PROJECT DATE: JANUARY 2020 DESIGNED BY: WC DRAWN BY: WC CHECKED BY: DBJ PROJECT NO.

C20-01
90%
SUBMITTAL MATCHLINE - SEE SHEET EX.03 MATCHLINE - SEE SHEET EX.01

PLAN VIEW
EX.02EXISTING CONDITIONS
4 76
75 16Ft CG
16Ft CG 16'-0" 16'-0"
1377 Main St
1381 Main St
1375 Main St
1371 Main St
1367 Main St
1361 Main St.
1355
1359
1357 Main St
1407 Main St 1429 Main St
1220 adams st 1421 Main St
1451 Main St 1400 Main St 1414 Main St 1380 Main St 1360 Main St 1461 Railroad
1420 Railroad Ave
1420 Main St
1422 Main St
1421 Main St
1424 Main St
1426 Main St 35'-9" 36'-1 3/4" 32'-4 1/4" 40'-6 3/4" 37'-10 3/4" 1 of 3PHASE 1B
10 - Clean Out
17 - Water Valves
3 - Trash Cans
5 - Benches
Agenda Item #10.7.

FH

FH FH HUNT AVE

MAIN ST
O F
SHEET 1572 Railroad Avenue, St. Helena, CALIFORNIA, 94574 PUBLIC WORKS PH. 707-968-2658 MAINSTREET PEDESTRIAN IMPROVEMENT PROJECT DATE: JANUARY 2020 DESIGNED BY: WC DRAWN BY: WC CHECKED BY: DBJ PROJECT NO.

C20-01
90%
SUBMITTAL MATCHLINE - SEE SHEET EX.04 MATCHLINE - SEE SHEET EX.02

PLAN VIEW
EX.03EXISTING CONDITIONS
5 76
75 24Ft CG 13Ft CG
24'-0" 13'-0" 36'-0"
CG 36Ft
1355 Main St
1359 Main St 1351 Main St 1347 Main St 1343 Main St 1339 Main St 1335 Main St
1327 Main St
1337 Main St 1321 Main St
1317 Main St
1315 Main St
1313 Main St 1309 Main St
1277 Main St
1269 Main St
1235 Main St 1244 Main St
1231 Main St
1232 Main St
1234 Main St
1119 Main St
1228 Main St
1230 Main St 1352 Main St
1354 Main St
1332 Main St
1334 Main St
1338 Main St
1342 Main St
1340 Main St 1325 Main St 1357 Main St 1331 Main St 1350 Main St 38'-2 1/4" 30'-3 1/4" 32'-3 1/4" 32'-9 1/2" 38'-9 3/4" 31'-6 3/4" 38'-6 3/4" 38'-8" 76 2 of 3PHASE 1B
Agenda Item #10.7.

FH SPRING ST

MAIN ST
O F
SHEET 1572 Railroad Avenue, St. Helena, CALIFORNIA, 94574 PUBLIC WORKS PH. 707-968-2658 MAINSTREET PEDESTRIAN IMPROVEMENT PROJECT DATE: JANUARY 2020 DESIGNED BY: WC DRAWN BY: WC CHECKED BY: DBJ PROJECT NO.

C20-01
90%
SUBMITTAL MATCHLINE - SEE SHEET EX.05 MATCHLINE - SEE SHEET EX.03

PLAN VIEW
EX.04EXISTING CONDITIONS
6 76
75 20ft CG 1205 Main St 1226 Main St
1214 Main St
1212 Main St
1204 Main St
1200 Main St
1152 Main St
1136 Main St
1138 Main St
1142 Main St
1144 Main St
1146 Main St
1148 Main St 1132 Main St
1108 Main ST
1130 Main St
1128 Main St
1120 Main St
1110 Main St
1100 Main St
1107 Main St 1115 Main St 1111 Main St 1223 Main
St 1219 Main St 1201 Main St
1153 Main St
1156 Main St 1218 Main St 58'-10 1/2" 59'-4" 59'-8" 52'-8 1/2" 76 3 of 3PHASE 1B
Agenda Item #10.7.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 11, 2024
FROM: Lesley Milton, Interim Assistant Director of Public Works - Operations
SUBJECT: Approve a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Mead & Hunt Inc. to provide engineering, modeling and
constructability of underwater activities needed to
complete Capital Improvement Program Project No. W109 Bell Canyon Reservoir Intake Tower and Project No.

W-85 Bell Valve House Replacement Project for a total
not-to-exceed cost of $1,043,211 and a 10% contingency
of $104,321 for a total consultant budget of $1,147,532.

RECOMMENDED
ACTION:

Approve the contract as presented.

PREVIOUS COUNCIL
ACTION:
6/27/13 - Reso 2017-090 authorizing Professional
Services Agreement (PSA) with GEI for CIP No. W-109.
8/14/18 - Reso 2018-107 authorizing Amendment 1 to the
PSA with GEI to add CIP No. W-85 to the project.
6/13/23 - CIP Project No. W-109 and W-85 are included in the adopted 5-Year Capital Improvement Program (FY
2023-24 to FY 2027-28).

STATEMENT OF THE
PURPOSE:

Execute an agreement with a qualified engineering firm to provide professional consulting engineering and related services to complete the project.

FINANCIAL IMPACT: The financial impact of this agreement is for a total not-toexceed amount of $1,147,532 with the distribution of design costs based on the proration of the construction budgets between CIP W-109 (86.8%) and W-85 (13.2%).

Initial design and environmental costs for both W-109 and W-85 was estimated to be $346,323, leaving a budget
shortfall of $801,209. While design costs are higher than anticipated, the scope of this project was included in the Water Rate Study to be funded through bonds.

The following budget increases are necessary for the
execution of this agreement with funding from the 2024
Water Bond Proceeds.

Agenda Item #10.8.

Adopted
Budget
Budget
Increase
Adj.

Budget
W-109 (Design) $126,323 $695,599 $821,922
W-109
(Environmental) $200,000 -0- $200,000
W-85 (Design) $20,000 $105,610 $125,610
TOTALS $346,323 $801,209 $1,147,532
Additional financial detail is provided in the "Discussion" section below.

BACKGROUND:

Bell Canyon Reservoir is a man-made water supply reservoir serving the City of St.

Helena. The reservoir, which was constructed during 1958 and 1959, has a storage capacity of approximately 2,500 acre-feet and serves as one of the City’s main sources of potable water. The reservoir is impounded by a 500-foot long, 95-foot high embankment dam with a crest width of 20 feet and a crest elevation of 430 feet. A spillway with a crest elevation of 422 feet is located approximately one-quarter mile west of the embankment dam and discharges into the west fork of Bell Creek.

The freestanding intake tower is located at the upstream toe of the embankment to service two parallel outlet pipes in a common concrete encasement. One pipe is a 42- inch-diameter low-level outlet sluice pipe that passes through the base of the dam to a valve house, where it discharges into Bell Creek. The other pipe is a 24-inch-diameter water supply intake for the nearby Louis Stralla Water Treatment Plant (LSWTP); this pipe also passes through the base of the dam parallel to the 42-inch outlet. The 24-inch pipeline bifurcates at the downstream valve control house to provide minimum bypass flows into Bell Creek.

The intake tower has been in service for over 65 years and has reached the end of its service life. The intake tower as originally designed and constructed does not meet current seismic requirements. The City was directed on February 1, 2016, by the California Department of Water Resources (DWR), the California Division of Safety of Dams (DSOD) to evaluate the adequacy of the outlet tower for static and seismic loads by October 1, 2016. As a result of further review during 2016, the City stated in their January 17, 2017, Request for Proposals that the tower had deteriorated and did not meet current seismic standards.

Constructed along with the Bell Canyon Dam intake tower, the main outlets through the dam have also been in service for over 65 years and the downstream outlet system now requires an updated analysis and modifications due to corrosion and pitting of the downstream outlet piping. Based on past assessments, the existing outlet system no longer has an adequate factor of safety. In addition, the emergency reservoir discharge cone valve (Rotovalve) and foundation require replacement due to vibration issues Agenda Item #10.8.

during discharge. The Rotovalve is not recommended for high flow releases during emergency releases and does not dissipate the hydraulic energy required.

The review of available documentation, preliminary engineering studies, and field investigations related to the intake tower replacement and valve house upgrades have been completed by GEI. The engineering design analyses, and preparation of construction documents, have been advanced to the 65% design by GEI and reviewed by the DSOD. With GEI as part of the team, the continuation of the project design from the current level of development to completion will be more efficient by reducing the need for interpretation of design intent.

DISCUSSION:

This project includes a very complex scope of work that will require the use of several technical consultants. The scope of work and assignment to subconsultants is proposed as follows:
 Mead & Hunt will provide civil, structural, hydraulic, mechanical, and electrical design, assist with DSOD compliance, and project management.  Mead & Hunt's project manager will oversee the diverse team’s communication, workload planning, schedule, QC, contract management, and other project management tasks to successfully accomplish the City’s project objectives.  GEI will finalize their draft geotechnical report to inform final intake tower stability.  Hatch will perform the advanced modeling to confirm the intake tower seismic response and perform analysis for final structural stability and stress utilization in coordination with Mead & Hunt’s in-house structural team.  Ballard Marine Construction will assist with constructability for underwater activities.
 SR Diversified will provide overall constructability assistance and cost estimating.  ESA will perform environmental assessments, prepare regulatory compliance documentation, and complete environmental permitting for the project.

It should be noted that staff solicited a proposal directly from GEI, the original Engineer of Record for the 65% design drawings. GEI noted that they currently did not possess the staff bandwidth to deliver the project within the City's schedule. As noted above, MH has retained GEI for their institutional knowledge and expertise.

As noted in the fiscal impact section, the approved budgets for each project are not sufficient to provide the design services now required. Below represents a summary of the adopted budgets for W-109 and W-85 and required additional funding:

W-109 FY 24-25 Adopted
Budget
Budget
Increase Adj. Budget
Design $126,323 $695,599 $821,922
Environmental $200,000 -0- $200,000
Agenda Item #10.8.

Legal $3,000 -0- $3,000
Construction Mgmt. $213,904 -0- $213,904
Construction $2,500,000 -0- $2,500,000
Contingency $250,000 -0- $250,000
TOTALS $3,293,227 $695,599 $3,988,826
W-85 FY 2026-27 Adopted
Budget
Budget
Increase Adj. Budget
Design $20,000 $105,610 $125,610
Environmental -0- -0- -0-
Legal -0- -0- -0-
Construction Mgmt. $10,000 -0- $10,000
Construction $400,000 -0- $400,000
Contingency $40,000 -0- $40,000
TOTALS $470,000 $105,610 $575,610
Additional funding will come from the 2024 Water Bond proceeds.

Due to the complex nature of this project including construction of a new intake tower underwater, the total cost for this engineering consulting and feasibility contract is $1,043,211. Staff is requesting authorization for the Public Works Director to approve up to a 10% contingency for a total not-to-exceed cost of $1,147,532. The scope of this project was included in the Water Rate Study to be funded through bonds. With the significant increase in design funding, it is anticipated construction costs will be higher than estimated and it will likely result in the need to re-evaluate other Water Enterprise capital projects and prioritized projects based upon risk to customers and resiliency to the system.

ENVIRONMENTAL REVIEW:

This action does not constitute a project. This scope of services includes the preparation of a project description and an initial study.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Resolution_MH Bell Canyon Intake Tower
PSA Mead & Hunt Bell Canyon Intake Tower
CIP W-109 Bell Canyon Intake Tower Replacement
CIP W-85 CIP_Bell House Valve Replacement
Agenda Item #10.8.

CITY OF ST. HELENA
RESOLUTION NO. 2024-

AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MEAD & HUNT, INC. TO PROVIDE ENGINEERING, MODELING AND

CONSTRUCTABILITY OF UNDERWATER ACTIVITIES NEEDED TO COMPLETE THE CAPITAL IMPROVEMENT PROGRAM PROJECT NO. W-109 BELL CANYON RESERVOIR INTAKE TOWER AND PROJECT NO. W-85 VALVE HOUSE REPLACEMENT FOR A TOTAL NOT-TO-EXCEED COST OF $1,043,211 AND A 10% CONTINGENCY OF $104,321 FOR A TOTAL CONSULTANT BUDGET OF $1,147,532

RECITALS
A. On February 1, 2016, the California Department of Water Resources’ Division of Safety of Dams directed the City to evaluate the adequacy of the Bell Canyon Reservoir outlet tower for static and seismic loads by October 1, 2016; and B. On June 27, 2017, the City Council adopted Resolution 2017-090 authorizing the execution of a Professional Services Agreement with GEI to develop Capital Improvement Program Project No. W-109, the Bell Canyon Reservoir Intake Tower; and
C. On August 14, 2018, the City Council adopted Resolution 2018-107 authorizing the execution of Amendment 1 to the Professional Services Agreement with GEI to develop Capital Improvement Program Project No. W-85, the Bell Valve House Replacement Project; and
D. The scope and budgets were included in the 5-year Capital Improvement Program for FY24-28; and
E. While GEI determined that they were no longer able to complete the project, city staff negotiated a proposal with Mead & Hunt, Inc., who elected to include GEI as a subconsultant, to deliver updated analysis, design and permitting services; and
F. The proposal provided by Mead & Hunt, Inc. of $1,043,211, along with a proposed 10% contingency, for a total time-and-materials expense of Agenda Item #10.8.

$1,147,532 exceeds the available approved design/environmental services budgets for both W-109 and W-85; and
G. A budget amendment is required.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. Authorizes the City Manager to enter into a Professional Services Agreement with Mead & Hunt Inc. to provide engineering, modeling and constructability of underwater activities needed to complete Capital Improvement Program Project No. W-109 Bell Canyon Reservoir Intake Tower and Project No. W-85 Valve House Replacement Project for a total not-to-exceed cost of $1,043,211.

3. Authorizes the allocation of $1,147,532, which includes a 10% contingency of $104,321, from the Water Capital Improvement Fund.

4. Authorizes the Budget Amendments as shown below with the increase in costs paid for with 2024 Water Bond proceeds:

Approved at a Regular Meeting if the St. Helena City Council on June 11, 2024, by the following vote:

Agenda Item #10.8.

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower

AGREEMENT FOR PROFESSIONAL SERVICES
Bell Canyon Reservoir Intake Tower and Valve House Project THIS AGREEMENT, made and entered into on October 10, 2023 by and between the City of St. Helena, located in the County of Napa, State of California (City), and Mead & Hunt (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as Bell Canyon Reservoir Intake Tower and Valve House Project B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Compensation” attached hereto and made a part hereof. Total compensation shall not exceed $1,043,211 unless additional compensation is approved in accordance with Section 2.

B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
include the expenses incurred during the preceding month, the cumulative Agreement amount, and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.

Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. In providing services under this Agreement, the Consultant shall perform in a manner consistent with and limited to that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.

SECTION 7 – INSURANCE REQUIRED
Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.

B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, sent by facsimile, email, or first class mail, addressed as follows:

To City: Joe Leach
Public Works Director
1088 College Avenue
St. Helena, California 94574
To Consultant: Nancy Moricz
Mead & Hunt
180 Promenade Circle, Suite 240
Sacramento, CA 95834
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.

Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
Agenda Item #10.8.

Mead & Hunt – Bell Canyon Intake Tower
This Agreement is subject to the following special provisions: none.

IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Consultant: City:

By: ________________________________ By: ________________________ Name: ______________________________ Name: Anil Comelo
Title:________________________________ Title: City Manager Approved as to Form:

By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #10.8.

BELL CANYON

OUTLET WORKS
REPAIR
Intake Tower & Valve House
City of St. Helena
May 17, 2024

LETTER PROPOSAL
Agenda Item #10.8.

Mead & Hunt | 180 Promenade Circle, Suite 240 | Sacramento, CA 95834 | 916-971-3961 | meadhunt.com Joseph Leach
Director of Public Works
1088 College Avenue
St Helena, CA 94574
Subject: Bell Canyon Reservoir Intake Tower and Valve House Project Dear Joe:

The Bell Canyon Reservoir is the City of St. Helena’s primary water source. The City needs project solutions that restore the stability of the reservoir operation and dam safety by addressing deficiencies with the dam outlet's intake tower and the downstream value house —while maintaining vital water supplies during construction and in the long term. The following factors must also be considered for your project:
• Intake Tower: The intake tower at Bell Canyon Reservoir has specific challenges with tower corrosion and seismic concerns, as identified by the City and California’s Division of Dam Safety (DSOD). • Valve House: The valve house has identified issues with the energy dissipating valving arrangement and pipe corrosion that have contributed to the deteriorating system.
• 65% Design Completion: The project was developed to 65% design by GEI and reviewed by DSOD; however, GEI can no longer complete this project due to insufficient resources. With GEI filling a smaller role on our team, we can continue and finish the design more seamlessly.
• DSOD Requirements: To maintain the reservoir’s DSOD rating, we must be sensitive to the project schedule and various regulatory challenges/opportunities associated with the water supply reliability aspect.

MEAD & HUNT SOLUTIONS
The City will benefit from our well-equipped and well-versed team of dam engineering professionals who provide innovative solutions that meet client needs.
• Ongoing Working Relationship with St. Helena. We have been working with the City since 2006 and are currently working on several active projects. This gives us familiarity with your needs and expectations regarding project execution. • Extensive knowledge of Dams, Intakes, and Low-Level Outlets. Mead & Hunt is equipped to meet the unique challenges the Bell Canyon Outlet Works project presents. Our past successes, outlined in Section 3 of this proposal, demonstrate our dedication to achieving outstanding results for our clients. Our Sacramento office designs several dam remediation projects each year and specifically works on dam outlet works, intake tower remediations, and energy dissipation valving upgrades.
• Experience with DSOD. We have worked with the DSOD on the regulatory aspects of reservoir and dam projects. The personnel assigned to this project routinely work with DSOD to obtain approvals of our dam remediation designs and final completion of construction.
• Effective Project Execution. By leveraging our depth of dam engineering resources, Mead & Hunt will complete the solution that GEI partially developed. We have the team, understanding, tools, planning, and mitigation approach to meet your objectives and overcome challenges. We understand the importance of the Bell Canyon Reservoir and completing this project within the required time frame. We aim to exceed exceptions and complete this project seamlessly through effective project management and collaborative teamwork.

May 17, 2024
Agenda Item #10.8.

To effectively advance the 65% design concept reviewed by the DSOD and accepted by the City, we have put forth a team with specialty subconsultants that we typically team with on similar project scopes to supplement our highly experienced staff.

GEI will finalize their draft geotechnical basis that weighs into the intake tower stability. Hatch will perform the advanced modeling to confirm structural loading. Ballard Marine Construction will assist with constructibility for underwater activities and SR Diversified will provide overall constructibility assistance and cost estimating. The complexity of performing work within the reservoir on aging facilities while maintaining continuity of water supply and downstream releases is unique. This proposal illustrates that our team has the requisite experience and qualifications to overcome these challenges and efficiently bring the project to completion.

Please contact me with any questions. I can be reached at [email protected] or 916-993-4615. I look forward to hearing from you.

Sincerely,
Mead & Hunt, Inc.

Chris Hirschmann, PE
Project Manager
Mead & Hunt | 180 Promenade Circle, Suite 240 | Sacramento, CA 95834 | 916-971-3961 | meadhunt.com Agenda Item #10.8.

1. PROJECT TEAM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Introduction
Organization Chart
Key Staff Qualifications

2. RESUMES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

3. RELEVANT EXPERIENCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 Project Descriptions

4. PROJECT UNDERSTANDING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Background
Approach

5. SCOPE OF WORK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

6. SCOPE OF SERVICES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

7. CLARIFICATIONS, ASSUMPTIONS, AND EXCLUSIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

8. SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

9. COMPENSATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 CONTENTS Agenda Item #10.8.

1 PROJECT TEAM
Agenda Item #10.8.

1 1. PROJECT TEAM: INTRODUCTION

1. PROJECT TEAM

INTRODUCTION
Mead & Hunt was founded in 1900 as a hydroelectric and hydraulic engineering firm. Our experience spans the entire life cycle of power projects, including early concept, new build, rehabilitation, rebuild, reconfiguration, and removal. We have included example projects for your review in Section 3 – Relevant Experience.

Our team is a multi-disciplinary group consisting of various engineers and scientists. Our in-house engineers are structural, civil, hydrology and hydraulics (H&H), hydromechanical, and electrical.

If needed, our scientists can provide permitting support with various federal and state agencies. Our team includes the four subconsultants below to best meet the needs of your project.

Benefit
We can provide the consistency,
efficiency, and reliability of a
one-stop shop with the local and national
resources to meet the City's needs for engineering services on this project.

Key Qualification
The Mead & Hunt team provides
depth and breadth of expertise,
which includes unique experience with
underwater construction, water control and
bypass systems, high head valving, piping,
intakes, and seismic analysis.

Mead & Hunt
GEI will provide quality, dam-focused, geotechnical engineering and independent structural review. Since its founding, GEI has been an industry leader in applying geotechnical principals to achieve safe, economical, and practical projects. GEI investigates, evaluates, and navigates the risk and uncertainty of the underground to overcome challenges presented to both routine and complex projects. Focusing on foundations, excavation support systems, tunnels and lab testing, GEI and Mead & Hunt have successfully completed four projects together in the last 10 years.

GEI Consultants (GEI)

GEOTECHNICAL ENGINEERING
Ballard has been working in the heavy civil marine construction industry since the 1970s, completing hundreds of dam rehabilitation projects. They take an innovative approach to providing highly technical heavy civil, marine, and underwater solutions for their clients. As a turnkey marine contractor, dams and their appurtenant structures have been a major part of their historical work. Their staff can quickly identify potential technical approaches and accurately estimate the cost of those various approaches for implementation. Ballard has worked with Mead  & Hunt on dam projects since 2018.

Ballard Marine
Construction (Ballard)

UNDERWATER INSPECTION
Agenda Item #10.8.

2 1. PROJECT TEAM: INTRODUCTION
SR Diversified is a general engineering and electrical
contractor who provides construction services, inspection and hydroelectric specific technical support, constructability reviews, commissioning assistance, and construction inspection. They have access to many construction professionals, subcontractors, vendors, and equipment suppliers to leverage on this project. SRD has provided dam and hydro constructibility and estimating services to Mead & Hunt since 2015.

SR Diversified

CONSTRUCTABILITY REVIEW &

COST ESTIMATING
Hatch has engineered both very large and small hydro
plants, with dams as high as 750 feet to as low as 9 feet, powerhouses ranging from 10,800 MW to 0.5 MW and
transmission systems up to 735 kV. They work with multiple types of generation configurations such as low-head, high head, run-of-river, and peaking. In the last seven years alone, they have assessed over 300 earth and concrete water-retaining structures for a variety of clients.

Hatch Associates
Consultants (Hatch)

ADVANCED STRUCTURAL

MODELING
Environmental Science Associates (ESA) brings over 55
years of providing environmental compliance services to our clients throughout the West Coast, Pacific Northwest, and the Southeast. With 21 offices nationwide, ESA offers a dedicated group of environmental planners, natural
resources specialists, and regulatory experts who have
direct experience with St. Helena’s (the City) and Napa County’s environmental regulatory framework. ESA is particularly qualified to help the City see a plan or project through the various stages of the environmental planning, review, and permitting processes. ESA is a one-stop shop that will benefit the City by providing comprehensive, complete, and streamlined environmental design and compliance support services for park planning, management, restoration, and enhancement projects.

Environmental Science
Associates (ESA)

ENVIRONMENTAL COMPLIANCE
For over 20 years, ESA has collaborated on projects with the City, including the Charter Oak Avenue Pump Station Replacement where ESA prepared an Initial Study/
Mitigated Negative Declaration for the replacement of
a pump station and installation of stormwater and sewer facilities at the City of St. Helena's Department of Public Works Corporation Yard. In 2010, ESA assisted with the
preparation of a Program EIR for the St. Helena General Plan Update 2030. The ESA team evaluated draft policies of the General Plan as related to mitigation measures for potential impacts and recommended revisions or additions to these draft policies.

Agenda Item #10.8.

3 ORGANIZATION CHART

1. PROJECT TEAM: ORGANIZATION CHART
CITY OF ST. HELENA

CHRIS HIRSCHMANN, PE

PROJECT MANAGER /

MECHANICAL ENGINEERING

QUALITY CONTROL

THOMAS DARLINGTON, PE

MECHANICAL LEAD

ERIC LOVE, PE, SE

STRUCTURAL LEAD
GURINDERBIR SOOCH, P.ENG

ADVANCED STRUCTURAL

MODELING LEAD

TODD HORNER

UNDERWATER INSPECTION

LEAD & CONSTRUCTABILITY

ELLIOTT TICEN, PE, GE

GEOTECHNICAL LEAD

JEFF KASHIWADA, PE, CFM

CIVIL LEAD
Mead & Hunt
GEI
Hatch
Ballard
SR Diversified
ESA
LEGEND

STEPHEN SULLIVAN, PE

QUALITY ASSURANCE/

QUALITY CONTROL (QA/QC)

COLTEN HANSEN

COST ESTIMATION &

CONSTRUCTABILITY LEAD

RYAN GREIF, PE, CFM

H&H LEAD

GRACE ROSE, PE

STRUCTURAL

JACKIE HADER, PE
CIVIL

ELIJAH DAVIDIAN, AICP

ENVIRONMENTAL

COMPLIANCE
Agenda Item #10.8.

4 KEY STAFF QUALIFICATIONS

1. PROJECT TEAM: KEY STAFF QUALIFICATIONS

KEY PERSONNEL QUALIFICATIONS AND

RELEVANT EXPERIENCE

CHRIS HIRSCHMANN, PE
PROJECT MANAGER /

MECHANICAL

ENGINEERING QUALITY

CONTROL
Years of Experience: 17
Mead & Hunt
• 17 years of experience in mechanical design and project management of water resources, industrial process, and power generation projects
• Has managed multi-discipline project teams
• Understands how to manage budget, schedule, and scope for large multi-discipline projects to get results, find efficiencies where possible, and mitigate risks to minimize/eliminate project overruns and delays

STEPHEN SULLIVAN, PE
QA/QC
Years of Experience: 43
Mead & Hunt
• 43 years of experience in the planning, design, and construction of water resources and power projects
• Project engineer for St. Helena's Comprehensive Flood Control Project and assisted with reviews of Bell Canyon Dam outlet valving arrangement in 2008
• Provides independent peer reviews for public works projects and serves on independent expert panels for large water projects

ERIC LOVE, PE, SE

STRUCTURAL LEAD
Years of Experience: 26
Mead & Hunt
• 26 years of experience in structural design, including steel, concrete, and masonry structures
• Extensive experience with technical specifications, stress calculation including seismic effects and shop drawing review, 3D structural analysis modeling using software packages including RISA 3D, Visual Analysis, and SAP2000
• Responsible for dam rehabilitation, low-level outlet rehab, and equipment replacement projects

GRACE ROSE, PE

STRUCTURAL
Years of Experience: 12
Mead & Hunt
• 12 years of experience specializing in structural design of water conveyance structures associated with hydropower
• Extensive experience with inspection, planning, design, mitigation, and creative problem solving for flood and hydropower structures • Structural lead for high head (up to 600 feet) penstock and valving anchorage and support, as well as energy dissipation structures

JEFF KASHIWADA, PE, CFM

CIVIL LEAD
Years of Experience: 19
Mead & Hunt
• 19 years of experience specializing in civil and structural analysis, design, and hydraulic modeling and design
• Has designed steel, concrete, and concrete masonry structures, including rack houses, pump stations, and retaining walls • Provided hydraulic modeling and construction oversight for St. Helena's Comprehensive Flood Control Project

JACKIE HADER, PE
CIVIL
Years of Experience: 16
Mead & Hunt
• 16 years of experience as a civil designer, contract manager/ administrator, construction inspector, and materials tester • Specializes in civil design and analysis, hydraulic modeling and design, site grading, and water conveyance
• Civil engineer for large reservoir dewatering work and dam lowlevel outlet stabilizations

CLICK NAMES TO

VIEW RESUMES
Agenda Item #10.8.

5 1. PROJECT TEAM: KEY STAFF QUALIFICATIONS

KEY PERSONNEL QUALIFICATIONS AND

RELEVANT EXPERIENCE

THOMAS DARLINGTON, PE

MECHANICAL LEAD
Years of Experience: 22
Mead & Hunt
• 22 years of hydro-mechanical experience specializing in high head piping and valving projects, including energy dissipation valving (fixed cone valve) installations
• Served as the owner’s technical representative for the United States Bureau of Reclamation and Department of Water Resources maintaining and improving water delivery equipment
• Experience includes intake gate and valve refurbishment, pump, turbine, and ancillary equipment modernization and replacements

RYAN GREIF, PE, CFM

H&H LEAD
Years of Experience: 15
Mead & Hunt
• 15 years of experience specializing in hydraulic design, flood modeling, and dam safety, including leading the Bell Canyon dam inundation mapping project for the City
• Performs hydraulic analysis to support pumping plant design and equipment sizing, spillways, and energy dissipation
• Develops alternatives analyses and basis of designs for hydraulic systems, including water conveyance system pumping, canals, pipelines, and water control structure

ELLIOTT TICEN, PE, GE

GEOTECHNICAL LEAD
Years of Experience: 11
GEI
• 11 years of geotechnical experience with projects involving site assessment, scoping, field exploration, analyses, and detailed reports • Experience includes a variety of investigation and design efforts for spillways, concrete floodwalls, earthen levees, and detention basins including those subject to regulatory review by DSOD and FERC • Technical expertise in static and seismic slope stability analyses, seepage, settlement, geostructural design, shallow and deep foundation analyses, and ground motion parameter development GURINDERBIR SOOCH, P.ENG

ADVANCED STRUCTURAL

MODELING LEAD
Years of Experience: 14
Hatch
• 14 years of experience with advanced structural analysis/design of 35+ hydropower projects
• Has performed numerous nonlinear finite element analyses of hydroelectric projects and locks for seismic, flood, and Alkaliaggregate reaction (AAR) induced concrete growth loads

TODD HORNER
UNDERWATER INSPECT.LEAD
& CONSTRUCTABILITY
Years of Experience: 28
Ballard
• Ballard Diving and Marine Superintendent with inland and offshore experience and Commercial Diving Certification • Working in the marine and underwater construction industry since 1995 and in general construction since 1990
• Heavy construction experience including bridges, dams, outfalls, intakes, and pipelines

COLTEN HANSEN

COST ESTIMATION &

CONSTRUCTABILITY LEAD
Years of Experience: 5
SR Diversified
• Construction estimating and Early Contractor Involvement (ECI) estimates
• Constructability reviews
• Project management

ELIJAH DAVIDIAN

ENVIRONMENTAL

COMPLIANCE
Years of Experience: 18
ESA
• 8 years of experience working on environmental planning projects with a focus on regulatory compliance
• Environmental planning
• Regulatory compliance
Agenda Item #10.8.

6 1. PROJECT TEAM: KEY STAFF QUALIFICATIONS

TEAM MEMBERS

AREAS OF EXPERTISE

PROJECT MANAGEMENTQUALITY ASSURANCE / QUALITY CONTROLCIVIL ENGINEERINGMECHANICAL ENGINEERINGSTRUCTURAL ENGINEERINGCOST ESTIMATING DESIGN SUBMITTALS GEOTECHNICAL ENGINEERINGFINITE ELEMENT ANALYSISDIVE INSPECTIONSDAM SAFETY AND DSOD REVIEWSREGULATORY COMPLIANCERESERVOIR INTAKES, DAM LLOS, PENSTOCKS, ENERGY DISSIPATION VALVING MEAD & HUNT
Chris Hirschman
Project Manager /
Mechanical QC
Steve Sullivan
QA/QC
Eric Love
Structural Lead
Grace Rose
Structural
Jeff Kashiwada
Civil Lead
Jackie Hader
Civil
Thomas Darlington
Mechanical Lead
Ryan Greif
H&H Lead
GEI Elliott Ticen
Geotechnical Lead
HATCH
Gurinderbir Sooch
Advanced Structural
Modeling Lead

BALLARD
Todd Horner
Underwater
Inspection Lead
SR

DIVERSIFIED
Colten Hansen
Cost Estimation &
Constructability Lead
ESA
Elijah Davidian
Environmental
Compliance
Primary Project Role
Previous Project Experience
LEGEND
Agenda Item #10.8.

2 RESUMES
Agenda Item #10.8.

8 Total Years of Experience
ƒ 17
Areas of Expertise
ƒ Multi-discipline project
management
ƒ Mechanical engineering studies
ƒ Quality assurance and quality
control
ƒ Multi-discipline design project
technical reviews
ƒ Pipe stress analysis
ƒ Technical report writing
ƒ Mechanical and civil design
software programs
Education
ƒ MBA, University of Kansas
ƒ BS, Mechanical Engineering,
Kansas State University
Registration/Certifications
ƒ Licensed Professional Engineer –
Connecticut, Florida, Georgia,
Kansas, and Minnesota
Chris Hirschmann has more than 17 years of experience designing mechanical systems and managing projects for water/wastewater, architectural/building, and power facilities. As a project manager, he is experienced in engineering and task management. Chris enjoys working within multidisciplinary teams and coordinating with other engineers, scientists, economists, and planners. He oversees and coordinates schedules, budgets, and scopes of work for his projects. He has supported a variety of projects including green field developments for new plants, mechanical integrity audits, utility assessment studies, and expansions/retrofits for existing facilities. He is responsible for system concept design, coordinating mechanical systems within the design team, and preparing plans and specifications for bidding and construction.

RELEVANT PROJECTS
• Fiscal Year 2023/2024 Untreated Water Reservoir Projects Contra Costa Water District (CCWD) – Contra Costa, California Mechanical Engineer
• Lower Bucks Dam Upstream Geomembrane
Pacific Gas and Electric Company (PG&E) – Plumas County, California Mechanical Engineer
• Dutch Flat Low-Level Outlet (LLO) Valves
Nevada Irrigation District (NID) – Dutch Flat, California Mechanical Engineer
• Rock Creek Valve House Roof Replacement
PG&E – Butte County, California
Mechanical Engineer
• Belden Spillway Assessments and Interim Repairs
PG&E – Caribou, California
Mechanical Engineer
• Detailed Dam Spillway Inspections and Assessment Reports PG&E – Northern California
Mechanical Engineer
• Green House Gas Reduction
Leprino Foods – Tracy, California
Project Manager and Mechanical Engineer
• Green House Gas Reduction
Leprino Foods – Lemoore, California
Project Manager and Mechanical Engineer
Chris Hirschmann, PE
PROJECT MANAGER / MECHANICAL ENGINEERING QUALITY CONTROL

2. RESUMES

2. RESUMES
Highlighted projects are
showcased on Section 3
Agenda Item #10.8.

9 Total Years of Experience
ƒ 43
Areas of Expertise
ƒ Dam and levee design and
inspection
ƒ Pumping plant design
ƒ Facility design and inspection
ƒ Fish screen and fish passage
facilities
ƒ Hydroelectric facilities
ƒ Penstock, piping, and valving
design
ƒ Intake and outlet design
ƒ Structural design
ƒ Construction management
ƒ Planning and feasibility studies
ƒ Cost estimating
ƒ Permitting and approval
Education
ƒ BS, Civil Engineering, University of
Massachusetts
ƒ Graduate Studies, Structural
Geotechnical, California State
University, Sacramento
Registration/Certifications
ƒ Licensed Professional Engineer –
California
Awards
ƒ 2022 Floodplain Management
Association (FMA) Award for
Excellence
Stephen Sullivan has 43 years of experience in the planning, design, and construction of water resources and power projects. As a project engineer, he supervises the design and construction of hydropower facilities, penstocks, pipelines, diversion dams, fish passage and screening facilities, flood control facilities, pumping plants, and irrigation and water supply facilities. As a project manager, he has managed the completion of numerous water resource projects, up to $100 million in value.

Stephen frequently supervises design projects and has extensive experience preparing planning studies, design drawings, cost estimates, and contract documents. He provides independent peer reviews for a range of public works projects and serves on independent expert panels for large water resources projects. He performs levee and dam assessments and inspections and prepares problem identification reports and certifications.

RELEVANT PROJECTS
• Dutch Flat Dam LLO Valves
NID – Dutch Flat, California
QA/QC
• Fiscal Year 2023/2024 Untreated Water Reservoir Projects CCWD – Contra Costa, California
QA/QC
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
QA/QC
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
QA/QC
• Alta Powerhouse Bypass Pipe Replacement
PG&E – Placer County, California
QA/QC
• Rock Creek Dam Toe Void Repair
PG&E – California
Engineer of Record (EOR)
• Caribou1 Upper Penstock Slope Shotcrete
PG&E – Plumas County, California
EOR
• Caribou 2 Penstock Drainage and Slope Protection Improvements PG&E – Plumas County, California
EOR
• Grizzly Forebay Dam Access Improvements
PG&E – Plumas County, California
Senior Technical Reviewer
Stephen Sullivan, PE
QA/QC

2. RESUMES
Agenda Item #10.8.

10 Total Years of Experience
ƒ 26
Areas of Expertise
ƒ Structural design
ƒ Structural evaluations
ƒ Project management
ƒ Construction support services
ƒ Intake tower remediation
ƒ Dam and spillway design
ƒ Dam outlet remediation
ƒ Equipment supports
Education
ƒ BS, Civil Engineering, California
State University
Registration/Certifications
ƒ Licensed Professional Engineer
(Civil) – California
ƒ Licensed Structural Engineer –
California
Eric Love has 26 years of experience in the design and management of structural design projects. His experience includes dam, hydroelectric and flood risk reduction facilities, and construction support services. His diverse portfolio includes structural design for underwater concrete repairs. As part of his project management responsibilities, Eric oversees small and large projects from conception to completion for both structurally-focused projects and multi-discipline projects. He has prepared fee estimates, design-build qualifications, technical investigation reports, assessment reports, and project specifications, in addition to structural design, calculations, and drawings. Eric also has extensive field experience performing structural observations and solving problems during construction, in addition to performing various construction administration tasks.

RELEVANT PROJECTS
• Dutch Flat Dam LLO Valves
NID – Dutch Flat, California
Structural Lead
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
Project Manager
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
Project Manager
• Caribou 1 Intake Walkway Anchor Replacement
PG&E – Plumas County, California
Project Manager
• Caribou 2 Penstock Drainage and Slope Protection Improvements PG&E – Plumas County, California
Structural Lead
• Grizzly Forebay Dam Access Improvements
PG&E – Plumas County, California
Project Engineer
• Grizzly Forebay Dam Condition Assessment
PG& E –Plumas County, California
Project Manager/Structural Engineer
• Elevator Replacement Support Structure Evaluation
PG&E – Lake Spaulding, Nevada County, California
Structural Lead
• Rock Creek Valve House Roof Replacement
PG&E – Butte County, California
Project Manager/Structural Engineer
Eric Love, PE, SE

STRUCTURAL LEAD

2. RESUMES
Agenda Item #10.8.

11 Total Years of Experience
ƒ 12
Areas of Expertise
ƒ Structural design
ƒ Condition assessments
ƒ Structural analysis and evaluation
ƒ Seismic design
ƒ Intake facility assessments and
rehabilitation
ƒ Energy dissipation structures
ƒ High pressure piping anchorage
and support
ƒ Construction support
Education
ƒ BS, Architectural Engineering,
California Polytechnic State
University at San Luis Obispo
Registration/Certifications
ƒ Licensed Professional Engineer
(Civil) – California
Grace Rose has 12 years of experience specializing in structural design of water conveyance structures associated with flood risk reduction and hydropower. She designs and evaluates reinforced concrete, steel, and masonry structures and has experience with seismic design. She has extensive experience designing structural components for projects, in compliance with federal, state, and local regulatory agency standards and requirements. Grace regularly collaborates with other offices for project work and communicates with various disciplines.

RELEVANT PROJECTS
• Fiscal Year 2023/2024 Untreated Water Reservoir Projects Contra Costa Water District (CCWD) – Contra Costa, California Structural Engineer
• Bucks Creek Energy Dissipaters
PG&E – Plumas County, California
Structural Engineer
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
Structural Engineer
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
Structural Engineer
• Alta Powerhouse Bypass Pipe Replacement
PG&E – Placer County, California
Structural Engineer
• Caribou 1 Intake Walkway Anchor Replacement
PG&E – Plumas County, California
Structural Engineer
• Riverside Pump Station and Pipeline
Natomas Mutual Water Company – Sacramento, California
Structural Engineer
• Caribou 2 Penstock Drainage and Slope Protection Improvements PG&E – Plumas County, California
Structural Engineer
• Grizzly Forebay Dam Condition Assessment
PG&E – Plumas County, California
Structural Engineer
• Belden Spillway Investigation and Repair
PG&E – Plumas County, California
Project Manager and Structural Engineer
• Rock Creek Dam Toe Void Repair
PG&E – Plumas County, California
Structural Engineer
Grace Rose, PE

STRUCTURAL

2. RESUMES
Agenda Item #10.8.

12 Total Years of Experience
ƒ 19
Areas of Expertise
ƒ Civil design
ƒ Civil reviews
ƒ Hydraulic modeling and design
ƒ Water transmission main design
ƒ Piping support and anchorage
ƒ Structural analysis and design
ƒ Multi-discipline team coordination
and management assessments
ƒ Quality assurance and
quality control
Education
ƒ BS, Civil Engineering, California
State University, Sacramento
Registration/Certifications
ƒ Licensed Professional Engineer –
California
ƒ Certified Floodplain Manager
Jeff Kashiwada is a civil engineer with 19 years specializing in civil and structural analysis and design, and hydraulic modeling and design. His project experience includes flood risk reduction projects, master drainage plans, storm drain systems, detention basins, pump lift station facilities, fish screens, building design, and irrigation facilities and culverts. He has designed steel, concrete, and concrete masonry structures, including rack houses, office buildings, pump stations, and retaining walls.

He has also designed water conveyance projects. Jeff is familiar with HEC-RAS, XPSWMM, AutoCAD, and Civil 3D. He has served as the project manager for SAFCA's Owner's engineering work on the Natomas Basin for over a decade and is effective in managing large programmatic work. He also has extensive experience working with a range of water resources consultants and contractors.

RELEVANT PROJECTS
• Dutch Flat Dam LLO Valves
NID – Dutch Flat, California
Civil Lead
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
Civil Lead
• Rock Creek Toe Void Repairs
PG&E – Auburn, California
Civil Engineer
• Dutch Flat Dam Fish Release Valve Replacement
NID, Dutch Flat, California
Project Manager
• Indian Olé Dam Seepage Repair
PG&E – Westwood, California
Civil Engineer
• Engineering and Technical Services for Power Generation PG&E – California
Civil Engineer
• Five Points Diversion and Fish Screen
Ducks Unlimited – Butte Sink and Butte Creek, California Assistant Design Engineer
• Lake Mendocino Hydroelectric Project Tainter Valve Modifications Northern California Power Agency (NCPA) – Ukiah, California Civil Engineer
• Deer Creek Rack House
PG&E – San Francisco, California
Design Engineer
Jeff Kashiwada, PE, CFM

CIVIL LEAD

2. RESUMES
Agenda Item #10.8.

13 Total Years of Experience
ƒ 16
Areas of Expertise
ƒ General civil design
ƒ Site grading
ƒ Pipeline design
ƒ Water conveyance design
ƒ Simple structures design
ƒ Computer-aided design (CAD)
ƒ Cost estimating
ƒ Construction support
ƒ Value engineering and value
planning studies
ƒ Feasibility studies
Education
ƒ BS, Civil Engineering, California
State University, Chico
Registration/Certifications
ƒ Licensed Professional Engineer –
California and Oregon
Jackie Hader is a registered civil engineer with a diverse background in water resources and experience in planning, designing, and constructing projects. She is a civil designer who has also worked as a contract manager/administrator, construction inspector, and materials tester. Jackie specializes in civil design and analysis, hydraulic modeling and design, site grading, and water conveyance.

Her project experience includes flood management, flood risk reduction, storm drainage systems, detention basins, water conveyance systems, culverts and piping, pump stations, fish screens, and irrigation facilities. Jackie is familiar with AutoCAD, Civil 3D, HEC-RAS, Hydro CAD, and Enercalc.

RELEVANT PROJECTS
• Dutch Flat Dam LLO Valves
NID – Dutch Flat, California
Civil Lead
• Fiscal Year 2023/2024 Untreated Water Reservoir Projects CCWD – Contra Costa, California
Civil Engineer
• Lower Bucks Dam Upstream Geomembrane, PG&E – Plumas County California
Civil Engineer
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
Civil Lead
• Belden Spillway Immediate Chute Repairs
PG&E – Plumas County, California
Civil Lead
• Rock Creek Toe Void Repairs
PG&E – Auburn, California
Civil Engineer
• Rock Creek Valve House Roof Replacement Phase 2
PG&E – Plumas County, California
Civil Lead
• Almanor Dredge Prattville Intake
PG&E – Prattville, California
Civil Lead
• Caribou 1 Upper Penstock Slope Shotcrete
PG&E – Plumas County, California
Project Manager and Civil Lead
• Caribou 2 Penstock Drainage and Slope Protection Improvements PG&E – Plumas County, California
Civil Engineer
Jackie Hader, PE
CIVIL

2. RESUMES
Agenda Item #10.8.

14 2. RESUMES
Total Years of Experience
ƒ 22
Areas of Expertise
ƒ Hydroelectric unit overhauls
ƒ Repair and overhaul of hydro
intake valves and gates
ƒ Auxiliary mechanical equipment
troubleshooting and modernization
ƒ Equipment alignment
ƒ Energy dissipation valving
ƒ Water control gates
ƒ Project engineering
Education
ƒ MS, Mechanical Engineering,
University of California
ƒ BS, Mechanical Engineering,
University of Nevada
Registration/Certifications
ƒ Licensed Professional Engineer
(Mechanical) – California,
Colorado, Florida, Georgia,
Oklahoma, Texas, and Washington
Thomas Darlington is a licensed professional engineer and vibration analyst who has been working in the hydroelectric and alternative energy generation industry since 2001. Before joining Mead & Hunt, Thomas was employed with the USBR and the California DWR. He has served as equipment owner’s in-house design engineer, powerplant owner’s technical representative as a field engineer, quality assurance manager, on-site project manager, technical advisor, and operations and maintenance engineer.

As a hydromechanical engineer, Thomas designs lifting and handling devices to facilitate extraordinary maintenance and repair work on hydroelectric units, valves, and gates. He has designed and specified replacement valve actuators, instrumentation and ancillary systems, and components within powerhouses, pumping plants, valve vaults, and gatehouses.

RELEVANT PROJECTS
• Fiscal Year 2023/2024 Untreated Water Reservoir Projects CCWD – Contra Costa, California
Mechanical Engineer
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
Mechanical Engineer
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
Mechanical Engineer
• Alta Powerhouse Bypass Pipe Replacement
PG&E – Placer County, California
Mechanical Engineer
• Rock Creek Valve House Roof Replacement
PG&E – Butte County, California
Mechanical Engineer
• Broken Bow and Hugo Dam Closure Structure
United States Army Corps of Engineers Tulsa District – Broken Bow, Oklahoma Mechanical Engineer
• Bullards Bar Gate 1 Investigation
Yuba Water Agency  – Yuba County, California
Mechanical Engineer
Thomas Darlington, PE

MECHANICAL LEAD
Agenda Item #10.8.

15 Total Years of Experience
ƒ 15
Areas of Expertise
ƒ Hydraulic modeling
ƒ Hydrologic modeling
ƒ Hydropower
ƒ Dam safety
ƒ Flood control
ƒ Fish passage
Education
ƒ BS, Civil Engineering, University of
Wisconsin – Platteville
Registration/Certifications
ƒ Licensed Professional Engineer –
California, Oklahoma, and Texas
ƒ Certified Floodplain Manager
(CFM), Association of State
Floodplain Managers (ASFPM)
Ryan Greif specializes in hydraulic design, flood modeling, hydroelectric planning and design, dam safety, stormwater management, watershed management, and municipal hydraulics, including conveyance facility design and pump sizing. He has performed hydraulic analysis and design for hydropower projects, modeled flood events with HEC-RAS and FLO-2D, created unsteady-flow dam breach simulations, developed hydraulic transient models using WHAMO, and designed district-level irrigation systems, pump stations, stormwater conveyance facilities, and energy dissipation structures.

RELEVANT PROJECTS
• Bucks Creek Energy Dissipaters
PG&E – Plumas County, California
H&H Lead
• Canyon Dam Outlet Protection
PG&E – Plumas County, California
H&H Lead
• Lower Bucks Dam Upstream Geomembrane
PG&E – Plumas County, California
H&H Lead
• Caribou 1 Upper Penstock Slope Shotcrete
PG&E – Plumas County, California
H&H Lead
• Don Pedro Dam Semi-Quantitative Risk Assessment (SQRA) Turlock Irrigation District (TID) – Turlock, California Hydraulics Subject Matter Expert (SME)
• La Grange Dam Stage-Discharge-Frequency Rating
TID – Turlock, California
H&H Lead
• Middle Fork Dam Part 12 Inspection
Calaveras Public Utility District (CPUD) – San Andreas, California H&H Lead
• Grand River Hydroelectric Operations Modeling
Grand River Dam Authority (GRDA) – Tulsa, Oklahoma
Project Manager and H&H Lead
• Bullards Bar Dam Emergency Action Plan Tabletop/Functional Exercises Yuba Water Agency – Marysville, California
H&H Lead
• Camp Far West Dam Safety Documentation
South Sutter Water District (SSWD) – Trowbridge, California H&H Lead
• Applegate Dam Hydroelectric Project
AG Hydro, LLC (Symbiotics), Applegate River, Jackson County, Oregon H&H Lead
Ryan Greif, PE, CFM

H&H LEAD

2. RESUMES
Agenda Item #10.8.

16 Total Years of Experience
ƒ 11
Areas of Expertise
ƒ Geotechnical engineering
ƒ Site investigation
ƒ Foundation design
ƒ Seepage and slope stability
ƒ Hydraulic and flood structures
stability
Education
ƒ MS, Civil and Environmental
Engineering, Geotechnical,
University of California, Davis
ƒ BS, Civil and Environmental
Engineering, California Polytechnic
State University, San Luis Obispo
Registration/Certifications
ƒ Licensed Professional Engineer –
California
ƒ Licensed Geotechnical Engineer –
California
Elliott Ticen is a geotechnical engineer in GEI’s Oakland office. Elliott is experienced with managing, planning, and executing projects involving site assessment, scoping, geotechnical field exploration, geotechnical analyses, and mentoring/ managing junior staff to complete projects and prepare detailed geotechnical reports. His experience includes levee studies; landslide remediation; commercial, educational, and residential development; pipeline design and pavement design.

Elliott has conducted geotechnical field investigations with a variety of drilling and soil sampling methods, cone penetration testing, geophysics, in-situ soil testing, and laboratory tests. His experience includes a variety of investigation and design efforts for flood control structures including concrete floodwalls, earthen levees, and flood detention basins including those subject to regulatory review by the DSOD and FERC.

His technical expertise includes static and seismic slope stability analyses, seepage, settlement, geostructural design, shallow and deep foundation analyses, site response, and ground motion parameter development.

RELEVANT PROJECTS
• San Anselmo Flood Risk Reduction Project Flood Detention Basin Marin County FCWCD – Fairfax, California
Project Manager and Geotechnical Lead
• Trembath Basin Seismic Assessment
Contra Costa County Flood Control and Water Conservation District (FCWCD) – Antioch, California
Geotechnical Lead
• On-Call Facilities Condition Assessment
Contra Costa County FCWCD – Contra Costa County, California Project Engineer
• Novato Creek Levee Evaluation
Marin County FCWCD – Marin County, California
Technical Reviewer
• Lake Ranch Access Road Landslide Repairs
San Jose Water Company – Santa Clara County, California Design Lead
• New Bullards Bar Spillway Condition Assessment
Yuba Water Agency – Yuba County, California
Field Engineer
• Salt Springs-Tiger Creek Transmission Tower Replacement Confidential Client – Amador and Calaveras Counties, California Geotechnical Lead
• Guadalupe Dam Seismic Retrofit
Santa Clara Valley Water District – Los Gatos, California Senior Engineer
Elliott Ticen, PE, GE

GEOTECHNICAL LEAD

2. RESUMES
Agenda Item #10.8.

17 Total Years of Experience
ƒ 14
Areas of Expertise
ƒ Structural engineering
ƒ Advanced structural analysis
ƒ Nonlinear finite element analysis
ƒ Deismic design
ƒ Seismic, flood and AAR induced
concrete growth loads
ƒ Dam safety
ƒ Hydropower facilities
Education
ƒ MASc, Civil Engineering,
Concordia University, Montreal
(Quebec), Canada
ƒ BTech, Civil Engineering, Dr B R
Ambedkar National Institute of
Technology, Jalandhar (Punjab),
India
ƒ Certificate, Course: Seismic
Hazard Analysis and Design
Ground Motions, University of
California Berkeley
Registration/Certifications
ƒ Licensed Professional Engineer–
Ontario, Canada
Gurinderbir Sooch is an experienced structural engineer, Finite Element Anaysis (FEA), and seismic specialist. His experience includes advanced structural analysis/ design of more than 35 hydropower projects. He also has performed numerous nonlinear finite element analysis of hydroelectric projects and locks for seismic, flood, and Alkali-aggregate reaction (AAR)-induced concrete growth loads. He has extensive experience in FEA programs and computer programming.

Gurinderbir has performed structural evaluations of numerous dams, spillway gates, and hoist towers. His experience includes developing site-specific earthquake ground motions for Ocoee and Wheeler Dams. Gurinderbir's detailed dam analysis work for projects owned by Tennessee Valley Authority, Tacoma power, Grant PUD, and others have been reviewed by the FERC and Nuclear Regulatory Commission (NRC). Gurinderbir is also a Canadian representative to the International Committee on Large Dam (ICOLD) Committee A: "Computational Aspects of Analysis and Design of Dams."

RELEVANT PROJECTS
• Boone Dam 3D FEA
Tennessee Valley Authority – United States
Project Manager
• Mactaquac Dam Risk Elicitation
NB Power – Canada
Subject Matter Expert
• Stress and Stability of Powell Lake Dam
Powell River Energy Inc. – Arizona, United States
Structural Engineer
• Chaudière Hydro Redevelopment
Chaudière Hydro LP – Canada
Structural Engineer
• Seismic Analysis of Waneta Spillway and Intake Hoist Towers FortisBC and Teck Resources – Canada
Structural Engineer
• Non-linear Seismic Analysis of Cushman 1& 2 Arch Dams Tacoma Power – Washington, United States
Project Engineer
• Priest Rapids Spillway Stability Analysis
Grant PUD – Washington, United States
Structural Engineer
• Stability Analysis for Wilson, Pickwick and Kentucky Dams Tennessee Valley Authority – Tennessee, United States
Structural Engineer
• Structural Stability Analysis of Upper Baker Dam Blocks 18 and 19 Puget Sound Energy – Washington, United States
Finite Element Analysis Specialist
Gurinderbir Sooch, P.Eng

ADVANCED STRUCTURAL MODELING LEAD

2. RESUMES
Agenda Item #10.8.

18 Total Years of Experience
ƒ 28
Areas of Expertise
ƒ Underwater inspection
ƒ Constructability
Education
ƒ Civil Engineering Studies, Penn
Foster College
ƒ AS, Commercial Diving, College
of Oceaneering Wilmington,
California
Registration/Certifications
ƒ Commercial Diving Certification
ƒ Nondestructive Testing (NDT)
Inspection Program Completion,
The American Society for
Nondestructive Testing
ƒ Educational Certificate in
Construction Estimating, American
Society of Professional Estimators
(ASPE)
ƒ Certificate Associate in Project
Management (CAPM), Project
Management Institute (PMI)
Todd Horner has been in the industry of marine and underwater construction since 1995 and has a background in general construction. Todd is an experienced project manager dedicated to quality and efficiency without compromising project safety or environmental impact. Todd consistently takes a result-orientated approach on projects while building relations and rapport with owners, general contractors, subcontractors, vendors, and affiliated agencies. His positive attitude, progressive thinking, and ambition are critical traits that enable him to be an asset to Ballard Marine Construction. As a Project Management Institute (PMI) Certified Project Manager, Todd understands the importance of project communication, visibility, and stakeholder involvement at conception of a project and continuing the engagement throughout the life cycle of the project.

RELEVANT PROJECTS
Kerckhoff Dam Gate Replacement, PG&E – Auberry, California Project Manager and Dive Superintendent. Ballard provided survey and diver-assisted dredging, slide gate access and leak mitigation, grizzly and gate removal, concrete patching and repair, slide gate installation, and testing and commissioning of the system. Todd provided pre-construction planning and review, including contract, plans, materials, timelines, work scope. He performed on-site supervision where he monitored work scope and identified and/or troubleshot tasks to maintain project schedule and reinforced Ballard’s safety culture Big Creek Dam 6, Southern California Edison – California Project Manager and Dive Superintendent. Ballard performed suction dredging to collect and remove 23,000 cubic yards of impounded sediment materials upstream of Dam 6 and Big Creek Powerhouse No. 3 (BC3) intake structure. Todd and his team were able to complete the sediment removal three weeks ahead of schedule, when they were then directed to cut access into the intake tower and remove an additional 1,040 cubic yards of sediment. They completed the additional sediment removal one week ahead of the deadline and service returned to the owner with ample time to run system testing and flush residual material from the penstock.

Courtright Intake/Discharge Gate Investigation and Repair, PG&E – California Project Manager and Dive Superintendent. Ballard was an early-involvement contractor to help mitigate the release of hydraulic oil from a rupture hose within a hydraulic assembly submerged in the reservoir. The reservoir is above elevation 8,000 feet and the time of year was the middle of winter where access to the lake was limited. Todd and his crew successfully repaired the hydraulic system allowing it to be returned to service prior to the expiration date of the outage.

Todd Horner

UNDERWATER INSPECTION LEAD & CONSTRUCTABILITY

2. RESUMES
Agenda Item #10.8.