Agenda — St. Helena City Council, September 24, 2024 (part 1 of 2)

City of St. Helena
Regular City Council Meeting
Tuesday, September 24, 2024 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.

Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Patrick Kenealy, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES
Estimated start time: 6:05 p.m.

5.1. Consideration and proposed approval of Regular Meeting Minutes of September 10, 2024.
09-10-2024 Regular City Council - Minutes
9 - 16

6. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND

Page 1 of 252 ends

AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1. Proclamation Recognizing National Hispanic Heritage Month September 15 – October 15, 2024 presented to Mr. Oscar De Haro, representing the St. Helena Multicultural Group along with other members of the community.

Estimated start time: 6:25 p.m.

Proclamation
17 8.2. Domestic Violence Awareness Month October 2024 Proclamation presented to Danis Kreimeier, Immediate NEWS Domestic Violence & Sexual Abuse Services Past President of the Board of Directors Estimated start time: 6:35 p.m.

Proclamation
19 - 20

8.3. Napa County Ground Water Technical Advisory Group (TAG) report out by City representative Lester Hardy
Estimated start time: 6:45 p.m.

9. STAFF BRIEFING
None

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:55 p.m.

10.1. Consideration and adoption of a Resolution to (1) Award the Crinella Pump Station Upgrades S18-71 Project to Fort Bragg Electric in the amount of $1,200,022; (2) Authorize the City Manager to execute the Construction Contract with Fort Bragg Electric; (3) Authorize the Director of Public Works to approve Change Orders not to exceed 15% of the contract amount; and (4) Authorize a project Budget Amendment of $327,026 and a Budget Transfer from Fund 421 GO Bonds to Fund 773 Wastewater Capital of the same.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Rebecca White, Administrative Assistant
21 - 26

Page 2 of 252 ends

Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Pdf

10.2. Consideration and proposed approval of a resolution authorizing 1) Flying the Italian flag on the City's ceremonial flagpole during the month of October 2024 for Italian Heritage Month; and 2) Authorizing temporary street parking closures on the westside of Railroad Avenue from the Fire Station to the end of Lyman Park, and the public parking lot between Lyman Park and the Fire Station during the Festa Italiana event; 3) Approval of wine and beer vendors in Lyman Park during the Festa Italiana event; and 4) Authorizing mobile food vendors to park and operate in the closed parking spaces on Railroad Avenue during the event.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends City Council adopt the attached Resolution.

Staff Report - Pdf
27 - 30

10.3. Consideration and proposed approval of a Resolution authorizing the City Manager to execute Amendment No. 1 to STH Contract: FY 2021- 047 in the amount of $40,000 with 4Leaf consultants for a total contract amount not-to-exceed $65,000 for Contract Building/Planning Services.

CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Staff recommends City Council adopt the attached resolution.

Staff Report - Pdf
31 - 67

10.4. Consideration and proposed approval of a Resolution authorizing the City Manager to execute Amendment No. 4 to STH Contract: FY 2021- 046 in the amount of $40,000 with Interwest for a total contract amount not-to-exceed $180,000 for Contract Planning Services.

CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Staff recommends City Council adopt the attached resolution.

Staff Report - Pdf
69 - 75

10.5. Water Supply and Forecasting - August 2024
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

Staff Report - Pdf
77 - 82

11. PUBLIC HEARINGS

Page 3 of 252 ends

11.1. *This item is continued to a date certain of October 8, 2024.

Discussion of and Direction on the Potential Activities and Projects for Inclusion in the 2024 Community Development Block Grant (CDBG) Applications.

11.2. Consideration and proposed approval of a Resolution approving the annexation of the property known as 1582 Sulphur Springs Ave, St.

Helena, CA (APN 009-362-021), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 150.

Estimated start time: 7:00 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends the City Council adopt a Resolution approving the annexation of the territory into the St. Helena Municipal Sewer District No. 1 MSD.

Staff Report - Pdf
Presentation
83 - 94

11.3. Introduction and first reading of an ordinance amending Section

15.36.050(A)(3) of the St. Helena Municipal Code to allow for certain traffic calming measures, including speed cushions under the approval of the Fire Chief.

Estimated start time: 7:10 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Jose Calderon, Engineering Technician II
Recommendation:

City Council to introduce and waive first reading of an Ordinance of amending section 15.36.050(A)(3) of the St. Helena Municipal Code to allow for various traffic calming measures on public streets in the City of St Helena subject to the approval of the Fire Chief.

Staff Report - Pdf
Public Comment (from 8/13 Council Mtg) - Napa County Bicycle Coalition
95 - 108

11.4. *This item is continued to a date certain of October 8, 2024.

Review of the City's Affordable Housing In-Lieu Fees and Nonresidential/Commercial Linkage Fee Options.

12. OLD BUSINESS
None

13. NEW BUSINESS

13.1. Introduction of Proposed Water Filtration Device Rebate Program. 109 - 125

Page 4 of 252 ends

Estimated start time: 7:20 p.m.

CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Provide direction regarding implementing the rebate program.

Staff Report - Pdf
Presentation

13.2. Consideration and Proposed Approval of a Resolution Adopting the Five-Year Capital Improvement Program for Fiscal Years 2024-25 to 2028-29.

Estimated start time: 7:35 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends City Council approve the attached Resolution.

Staff Report - Pdf
Presentation
127 - 252

14. CITY COUNCIL REPORTS:

14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee

Page 5 of 252 ends

N. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for 24 Sep 2024, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on 24 Sep 2024.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on

Page 6 of 252 ends

the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

Page 7 of 252 ends

Page 8 of 252 ends

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, September 10, 2024 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA
City Clerk Tzafopoulos noted that item 9.1 would not be heard and would be continued to the September 24, 2024 City Council meeting.

Vice Mayor Eric Hall moved to approve the amended agenda. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. APPROVAL OF MINUTES

5.1 Consideration and proposed approval of Special Meeting Minutes and Regular Meeting Minutes of August 27, 2024
Vice Mayor Eric Hall moved to approve the Special Meeting Minutes and Regular Meeting Minutes of August 27, 2024. The motion was seconded by Agenda Item #5.1.

Page 9 of 252 ends

Regular City Council
September 10, 2024
Council Member Patrick Kenealy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM:

Jeff Feeney addressed the City Council regarding discolored water.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

City Attorney, Ethan Walsh noted there was no reportable action from the September 10, 2024, special City Council closed session meeting.

Reports were made by staff.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1 Suicide Awareness Month Proclamation Presented to Mentis Napa's Center for Mental Health Services
Estimated start time: 6:25 p.m.

Mayor Dohring presented certificate of proclamation to Jeni Olsen, Prevention Director with Mentis Napa Valley.

8.2 David Shew, Napa County Fire Administrator presentation on effects of fire and climate change
Estimated start time: 6:35 p.m.

David Shew and Fire Chief John Sorensen made presentation.

9. STAFF BRIEFING

9.1 This item was not heard.

Presentation of Capital Improvement Program Project Update by Joe Leach, Public Works Director
Estimated start time: 6:45 p.m.

Agenda Item #5.1.

Page 10 of 252 ends

Regular City Council
September 10, 2024

9.2 Water Quality Update by Joe Leach, Public Works Director Estimated start time: 6:55 p.m.

Public Works Director, Joe Leach and Interim Assistant Public Works Director, Lesley Milton presented to Council.

Public Comment was received by Lester Hardy.

9.3 Review of City Budgetary and Related Fiscal Issues
Estimated start time: 7:05 p.m.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Receive and file.

City Manager Anil Comelo made a presentation on the item.

10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

10.1 Consideration and proposed adoption of a resolution (1) Approving temporary street closures; and (2) Authorizing possession of open alcoholic beverages on public streets and parking lots for the 2024 Harvest Festival.

CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Director of Community Services Recommendation:

Staff recommends City Council review and adopt the attached resolution.

10.2 Consideration and proposed adoption of a resolution authorizing (1) a temporary street closure of Hunt Avenue from November 25, 2024 until January 3, 2025; and (2) possession of open alcoholic beverages on public streets on November 27, 2024 for the Holiday Wine Barrel Tree installation and lighting ceremony.

CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Director of Community Services Recommendation:

Staff recommends City Council review and adopt the attached resolution.

10.3 This item was pulled.

Agenda Item #5.1.

Page 11 of 252 ends

Regular City Council
September 10, 2024
Waive second reading and adoption of an Ordinance adding Sections

15.18.020 through 15.18.090 of the St. Helena Municipal Code Chapter 15, (Buildings and Construction) to reduce Greenhouse Gas Emissions and the impacts of climate change as discussed as directed by Council at the August 27, 2024 City Council meeting.

10.4 Consideration and adoption of a Resolution: (1) Establishing R25-81 Downtown Sidewalk Paver Repair Project and Award the Project to TCW Concrete in the amount of $365,280; (2) Authorizing the City Manager to execute the Construction Contract with TCW Concrete; (3) Authorizing the Director of Public Works to approve Change Orders not to exceed 15% of the ontract amount; (4) Authorize a budget transfer from Fund 240 Measure T to Fund 741 Street Capital in the amount not to exceed $420,072, which includes the 15% contingency; and (5) Determining the project to be exempt from the requirements of the California Environmental Quality Act (CEQA).

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:

Approve the Resolution
Vice Mayor Eric Hall moved to approve consent items 10.1, 10.2 and 10.4. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10.3 Waive second reading and adoption of an Ordinance adding Sections

CEQA Determination: Exempt
Prepared By: Philip Henry, Chief Building Official
Recommendation:

Waive the second reading of the proposed adoption of the ordinance.

Philip Henry, Chief Building Official reported on the item.

Agenda Item #5.1.

Page 12 of 252 ends

Regular City Council
September 10, 2024
Public Comment was received by Chris Warner.

Vice Mayor Eric Hall moved to request that the item be brought back to Council at a date uncertain after more data is received from Napa County.

The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Mayor Dohring called for a 10 minute recess at 7:50 p.m.

11. PUBLIC HEARINGS
None.

12. OLD BUSINESS
None.

13. NEW BUSINESS

13.1 City Council requested information regarding Measure B - Informational Item Estimated start time: 7:40 p.m.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Receive and file.

April Mitts, Asst. City Manager reported on the item.

Public comment was received by Chris Warner, Terrence McGrath, Sophia Yen, Richard Sieferheld, Susan Kenward, and Robin Bentley.

It was the consensus of the Council that additional information on the water and housing piece of Measure B would be needed to consider an item on a future agenda to adopt a resolution supporting the measure. Council directed staff to add an item to a future agenda if such information was provided by the proponent.

Agenda Item #5.1.

Page 13 of 252 ends

Regular City Council
September 10, 2024

13.2 Request by Fulton Junction Partners LLC for preliminary review of a proposed General Plan Amendment for the property located at 1030 Fulton Lane (APN 009-194-005).

Estimated start time: 8:15 p.m.

CEQA Determination: CEQA will be completed before formal adoption.

Prepared By: Aaron Hecock, Senior Planner
Recommendation:

The City Council should review the proposed General Plan Amendment application and either:

1. Authorize the application to be processed, referring the matter to the Planning Commission or

2. Direct staff to cease processing the application pursuant to St. Helena Municipal Code Chapter 17.06.

Senior Planner Aaron Hecock and project applicant made a presentation to Council.

No public comment was received.

Council Member Patrick Kenealy moved to authorize the application to be processed, referring the matter to the Planning Commission. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers NOES: Mayor Paul Dohring
ABSENT: None
ABSTAIN: None
RECUSE: None

13.3 Consideration and Proposed Approval of:

1. Designating a Voting Delegate on Behalf of the City of St. Helena City Council; and

2. Designating Alternate Voting Delegates; and

3. The City Council authorizes the Voting Delegate and/or Alternate Voting Delegates to vote on any proposed resolution on behalf of the City at the League of California Cities Annual Conference Business Meeting.

Estimated start time: 8:30 p.m.

CEQA Determination: Not a CEQA project
Agenda Item #5.1.

Page 14 of 252 ends

Regular City Council
September 10, 2024
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Consideration and Proposed Approval of:

1. Designating a Voting Delegate on Behalf of the City of St. Helena City Council; and

2. Designating Alternate Voting Delegates; and

3. The City Council authorizes the Voting Delegate and/or Alternate Voting Delegates to vote on any proposed resolutions on behalf of the City at the League of California Cities Annual Conference Business Meeting.

City Clerk Cindy Tzafopoulos reported on the item.

No public comment was received.

It was the consensus of the City Council for Council Member Summers to be appointed as the Voting Delegate and Vice Mayor Hall as the Alternate Voting delegate.

14. CITY COUNCIL REPORTS:

14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
Agenda Item #5.1.

Page 15 of 252 ends

Regular City Council
September 10, 2024
N. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:11 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.

Page 16 of 252 ends

CITY OF ST. HELENA
Proclamation Recognizing National Hispanic Heritage Month September 15 – October 15, 2024
WHEREAS, in 1968, President Lyndon B. Johnson first recognized Hispanic Heritage week, later expanded by President Reagan to one month, and each successive United States President has continued this tradition of declaring September 15 through October 15 to be National Hispanic Heritage Month and has called upon the people of our country to observe this month with appropriate respect, ceremonies, and activities; and
WHEREAS, Napa County and City of St. Helena has a long history of welcoming immigrants and is home to a growing multi-ethnic and multicultural Latino population, including citizens originating from Mexico, the Caribbean, Central and South America, all of whom are welcome and very much appreciated; and
WHEREAS, in 2014 the Latino population became the largest ethnic group in California. The City of St. Helena honors and celebrates the contributions of the Latino community in our history throughout the state and here in St. Helena; and
WHEREAS, the diverse Latino population of the City of St. Helena and Napa County make a significant economic contribution and has other profound positive influences on our community through their strong commitment to family, faith, education, hard work, culture and service; and WHEREAS, the City of St. Helena and Napa County, which thrives on the diversity and ingenuity of all our people, also depends on the continued support and success of our diverse Latino population. We will continue to be enriched by the transcultural contributions of our Latino friends and neighbors for many decades to come, and we will continue to make efforts to create an inclusive environment where we can all thrive.

NOW, THEREFORE LET IT BE RESOLVED, that I, Paul Jamison Dohring, Mayor of the City of St. Helena, and the St. Helena City Council, do hereby proclaim September 15 - October 15, 2024, as Hispanic Heritage Month in the City of St. Helena.

Dated: September 24, 2024
____________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #8.1.

Page 17 of 252 ends

Page 18 of 252 ends

City of St. Helena

PROCLAMATION
Domestic Violence Awareness Month October 2024
WHEREAS, NEWS, Domestic Violence and Sexual Abuse Services is commemorating 43 years of service to survivors of domestic violence in Napa County, having opened the first confidential safe house on October 5th 1981 and began providing safety to those escaping abuse; and WHEREAS, every year since 1989, the United States Congress has proclaimed October as Domestic Violence Awareness Month, renewing our Country’s commitment to standing against domestic violence and meeting the needs of survivors; and
WHEREAS, Domestic Violence Awareness Month is about raising awareness and uplifting the needs, voices and experiences of survivors. This year’s national campaign of “Heal, Hold & Center” calls on us to ponder how our community is helping to heal, holding space for, and centering the voices of marginalized survivors; and WHEREAS, domestic violence is a public health concern that impacts the well-being and success of individual community members, as well as the community as a whole. Data from the U.S. Center of Disease Control’s 2022 National Intimate Partner and Sexual Violence Survey (NIPSVS) show that nearly 1 in 3 women and 1 in 4 men in the U.S. report experiencing severe physical violence from an intimate partner in their lifetime while nearly half of U.S. adults have experienced psychological aggression such as humiliating or controlling behaviors from their partner. Domestic violence can cause severe physical and emotional distress for survivors who are more likely to become suicidal and lose economic opportunities from the abuse. Children who witness abuse are likely to experience abuse themselves and are often used to control other family members which can have lifelong impacts on their mental health. Aside from the obvious physical and emotional trauma inflicted, domestic violence contributes to over 10% of all intentional violent deaths (not including suicide) and costs America over 8 billion dollars a year.

WHEREAS, by observing October as Domestic Violence Awareness Month we show that our community is committed to supporting survivors and working toward the prevention of domestic violence among future generations; and
WHEREAS, in Fiscal Year 2023/2024 NEWS provided services to over 1,700 of our Napa County community members, including 24-hour response, assistance with protective orders, safety and shelter, permanent housing, financial aid, support groups and children’s services, for issues related to violence in the home; and WHEREAS, In Fiscal Year 2023/2024, NEWS served 34 clients from the City of Saint Helena, including children. The NEWS Help Line received 60 calls for assistance from Saint Helena residents. Clients from Saint Helena received emergency assistance and crisis intervention services; court advocacy and accompaniment, including help preparing and filing restraining orders; and support from our Kids Exposed to Domestic Violence (KEDS) program.

NOW, THEREFORE LET IT BE RESOLVED, that I, Paul Dohring, Mayor, on behalf of the City Council of the City of St. Helena, do hereby proclaim October 2024 as “Domestic Violence Awareness Month”, and encourage all residents of St. Helena to honor domestic violence survivors and those who serve them during this month and throughout the year.

Dated: September 24, 2024
____________________________
Paul Jamison Dohring, Mayor
Agenda Item #8.2.

Page 19 of 252 ends

City of St. Helena
Agenda Item #8.2.

Page 20 of 252 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: September 24, 2024
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and adoption of a Resolution to (1) Award the Crinella Pump Station Upgrades S18-71 Project to Fort Bragg Electric in the amount of $1,200,022; (2) Authorize the City Manager to execute the Construction Contract
with Fort Bragg Electric; (3) Authorize the Director of Public Works to approve Change Orders not to exceed
15% of the contract amount; and (4) Authorize a project Budget Amendment of $327,026 and a Budget Transfer
from Fund 421 GO Bonds to Fund 773 Wastewater Capital
of the same.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

City Council approved plans and authorized the
advertisement of bids for this project on September 12, 2023, per Resolution 2023-122.

STATEMENT OF THE
PURPOSE:

To award the S18-71 Crinella Pump Station Upgrades
Project to Fort Bragg Electric.

FINANCIAL IMPACT: The financial impact of awarding this project to Fort Bragg Electric is $1,380,025, which includes an additional
$180,003 for a 15% contingency of the contract amount.

This project is General Obligation Bond funded in the
amount of $1,140,000. An additional appropriation of GO Bond funding of $327,026 will be allocated to the project for a total use of GO Bond funds in the amount of
$1,467,026 per the Capital Improvement Program project
sheet, attached.

BACKGROUND:

The Crinella Pump Station collects wastewater from the Crinella neighborhood, Pratt Avenue, and Main Street, and transfers it to the wastewater collections system that eventually flows to the Wastewater Treatment Plant. The necessity of upgrading Crinella Pump Station was first identified as a priority in 2017 and was adopted into the Capital Improvement Program in 2018. The design plans for this project were approved by City Council in September 2023, and the scope of work includes rehabilitation to the pump station structure, manhole restoration, and work on electrical controls, odor control, and inlet piping.

Agenda Item #10.1.

Page 21 of 252 ends

DISCUSSION:

A notice inviting bids was posted to the City of St. Helena's website and posted at area construction plan rooms and exchanges on July 25, 2024, for the Crinella Pump Station Upgrades Project.

The bid results are as follows:

Company Base Bid
Fort Bragg Electric $1,200,022.00
Valentine Corporation $1,377,367.50
Cats4U $1,377,600.00
Pacific Infrastructure $1,425,134.00
City Staff reviewed all bids and find Fort Bragg Electric to be the lowest responsible and responsive bidder. Fort Bragg Electric holds a valid Contractor's License, No. 391464, with C10-Electrical and C36-Plumbing Classifications, with no enforcement actions listed. Their license expires 7/31/2026. City Staff has determined that Fort Bragg Electric satisfies the bidding requirements for the project and their licensing qualifies them to complete the project.

The attached FY25 updated Capital Improvement Program project sheet reflects the need for both an additional $12,000 for design services overruns (pending negotiations with engineer of record) and $315,026 for construction-related activities for a total additional GO Bond funding appropriation of $327,026.

ENVIRONMENTAL REVIEW:

Per Resolution 2023-122, the project was deemed Exempt.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Bid Tabulation - S18-71
Resolution - Project S18-71 Crinella Pump Station Award Reso Att 01 - S18-71 CIP FY25_091124
Agenda Item #10.1.

Page 22 of 252 ends

Bid O 29-Aug-24
Mario Traverso
DESCRIPTION UNIT QUANTITY UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ 1 General Construction LS 1 $ 40,000.00 $40,000.00 $ 15,000.00 $15,000.00 $278,207.00 $278,207.00 $15,056.00 $15,056.00 2 Mobilization LS 1 $ 125,625.00 $125,625.00 $ 50,000.00 $50,000.00 $70,000.00 $70,000.00 $103,585.00 $103,585.00 3 Pump Station LS 1 $ 873,455.00 $873,455.00 $ 1,257,000.00 $1,257,000.00 $700,000.00 $700,000.00 $853,004.00 $853,004.00 4 Architectural Modification LS 1 $ 40,000.00 $40,000.00 $ 30,000.00 $30,000.00 $210,000.00 $210,000.00 $120,885.00 $120,885.00 5 Fittings for DI Pipe LS 1 $ 180,000.00 $180,000.00 $ 5,000.00 $5,000.00 $20,000.00 $20,000.00 $17,793.00 $17,793.00 6 Buried Gravity Sewer 8" FT 100 $ 400.00 $40,000.00 $ 500.00 $50,000.00 $400.00 $40,000.00 $396.00 $39,600.00 7 Landscape Restoration LS 1 $ 60,000.00 $60,000.00 $ 2,500.00 $2,500.00 $12,000.00 $12,000.00 $37,612.00 $37,612.00 8 AC Pavement Restoration TON 1 $ 2,900.00 $2,900.00 $ 1,000.00 $1,000.00 $1,850.00 $1,850.00 $8,285.00 $8,285.00 9 Concrete CY 3 $ 5,150.00 $15,450.00 $ 1,500.00 $4,500.00 $1,750.00 $5,250.00 $1,368.00 $4,104.00 10 Quantity Allowance for Additional Steel LB 1 $ 100.00 $100.00 $ 100.00 $100.00 $3.50 $3.50 $18.00 $18.00 11 Quantity Allowance for Additional Conduit FT 1 $ 20.00 $20.00 $ 40.00 $40.00 $54.00 $54.00 $74.00 $74.00 12 Quantity Allowance for Additional Cabling FT 1 $ 50.00 $50.00 $ 3.00 $3.00 $3.00 $3.00 $6.00 $6.00 $1,377,600.00 $1,415,143.00 $1,337,367.50 $1,200,022.00 $0.00 $0.00

DESCRIPTION UNIT
Est.

QUANTITY UNIT PRICE, $ TOTAL COST, $ UNIT PRICE, $ TOTAL COST, $ UNIT PRICE, $ TOTAL COST, $ UNIT PRICE, $ TOTAL COST, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ 1 Manhole Rehabilitation EA 15 $11,200 $168,000.00 $14,000.00 $210,000.00 $5,350.00 $80,250.00 $7,849.00 $117,735.00

BID RESULTS
S18-71 Crinella Pump Station Upgrade
Cats4U Pacific Infrastructure Valentine Corporation Fort Bragg Electric, Inc.

Bid Altermate 1

BASE BID
Bid Schedule
Agenda Item #10.1.

Page 23 of 252 ends

CITY OF ST. HELENA
RESOLUTION NO. 2024-
Resolution (1) Awarding the S18-71 Crinella Pump
Station Upgrades Project to Fort Bragg Electronic in the amount of $1,200,022; (2) Authorizing the City Manager
to execute the construction contract with Fort Bragg
Electric; (3) Authorizing the Director of Public Works to approve change orders not-to-exceed 15% of the
contract amount; and (4) Authorizing a project Budget
Amendment of $327,026 and a Budget Transfer from
Fund 421 GO Bonds to Fund 773 Wastewater Capital of
the same.

RECITALS
A. The project plans for the S18-71 Crinella Pump Station Upgrades Project were approved by the City Council on September 12, 2023; and B. Pursuant to St. Helena Municipal Code Chapter 3.04; Article 3 Public Works Projects; Section 3.04.220, on July 25, 2024, a notice inviting bids was posted and distributed to contractors inviting bids for the S18-71 Crinella Pump Station Upgrades Project; and
C. On August 29, 2024, four (4) bids were received and opened in accordance with applicable law; and
D. The lowest responsive and responsible bidder for the Project was Fort Bragg Electric of Fort Bragg, CA in the amount of $1,200,022; and
E. City staff has determined that Fort Bragg Electric’s bid satisfies the bidding requirements for the project; and
F. City staff has verified that Fort Bragg Electric possesses a valid Contractor’s License, number 391464, that qualifies Fort Bragg Electric to complete the project; and
G. The S18-71 Crinella Pump Station Upgrade Project has been found to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of Title 14 of the California Code of Regulations as it consists of minor alterations of existing facilities.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. Awards the S18-71 Crinella Pump Station Upgrades Project to Fort Bragg Electric in the amount of $1,200,022; and
Agenda Item #10.1.

Page 24 of 252 ends

2. Authorizes the City Manager to execute a construction contract in the amount of $1,200,022 with Fort Bragg Electric for the S18-71 Crinella Pump Station Upgrades Project; and

3. Authorizes the Director of Public Works to approve change orders not-to-exceed $180,003, or 15%, of the contract amount; and

4. Authorizes a project budget amendment of $327,026 from General Obligation Bonds per Attachment 1, the CIP Project worksheet and a budget transfer from Fund 421 GO Bonds to Fund 773 Wastewater Capital of the same.

5. Funding is provided as follows:

Funding Details Fund GL Account Amount
Funded with GO Bond
Fund Balance Transfer
Wastewater Capital
Improvement 773-50-59-31-10 12,000
Decreased Use of GO
Bond Funds
Wastewater Capital
Improvement 773-50-59-31-50 (15,000)
Funded with GO Bond
Fund Balance Transfer
Wastewater Capital
Improvement 773-50-59-31-60 250,022
Funded with GO Bond
Fund Balance Transfer
Wastewater Capital
Improvement 773-50-59-31-70 80,004
Budget Transfer From (1) GO Bond Fund 421-40-00-29-99 (327,026) Budget Transfer to (1) Wastewater Capital
Improvement 773-39-98-00-00 327,026
Total 327,026
(1) Transfer will be based on actual expenditures no to exceed $327,026 Approved at a Regular Meeting of the St. Helena City Council on September 24, 2024, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.1.

Page 25 of 252 ends

Crinella Pump Station Upgrades
Category
Project Crinella Neighborhood
Wastewater
Project No: S18-71
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 141,742 7,288 12,000 161,030
3150 - Construction Management 40,000 -15,000 25,000
3160 - Construction Contract 950,000 250,022 1,200,022
3170 - Contingency 100,000 80,004 180,004
EXPENDITURE TOTALS 141,742 1,097,288 327,026 1,566,056
FUNDING SOURCES
421-Go Bonds 42,712 1,097,288 327,026 1,467,026
773-Wastewater Capital Improvement 99,030 99,030
FUNDING TOTALS 141,742 1,097,288 327,026 1,566,056
PROJECT PURPOSE & DESCRIPTION: The Crinella Pump Station is located within the Crinella residential neighborhood. It pumps raw wastewater out of Crinella to a gravity sewer main on Railroad Avenue which then goes to the City’s wastewater treatment plant. This project will update the structure and pumping systems. It will also include construction of a filter system to control odors.

Construction deferred until FY 22
NOTES: FY24 - included in GO Bond scope; Upgrade the structure and pumping systems as well as including an air filtration system to control odors; Reimburse for Design and Construction; total budget per GO Bond; breakdown not validated.

FY24 - authorized bid per Reso 2023-122 on 09/12/23.

FY25 - Notice of award per Reso 2024-xxx on 09/24/24.

EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059
74 RESOLUTION - ATTACHMENT 1
Agenda Item #10.1.

Page 26 of 252 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: September 24, 2024
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and proposed approval of a resolution authorizing 1) Flying the Italian flag on the City's
ceremonial flagpole during the month of October 2024 for Italian Heritage Month; and 2) Authorizing temporary street parking closures on the westside of Railroad Avenue from the Fire Station to the end of Lyman Park, and the public parking lot between Lyman Park and the Fire Station
during the Festa Italiana event; 3) Approval of wine and beer vendors in Lyman Park during the Festa Italiana
event; and 4) Authorizing mobile food vendors to park and operate in the closed parking spaces on Railroad Avenue during the event.

RECOMMENDED
ACTION:

Staff recommends City Council adopt the attached
Resolution.

PREVIOUS COUNCIL
ACTION:

City Council has previously approved this event in years past.

STATEMENT OF THE
PURPOSE:

To celebrate Italian Heritage month by hosting a free event for the community.

FINANCIAL IMPACT: The total financial impact is estimated at $625 for permit fees that the applicant is requesting to be waived, which will be a reduction in General Fund Revenues (Fund 101).

BACKGROUND:

It was first requested in 2019 that the Italian flag be raised on the City's Ceremonial Flagpole in recognition of October being Italian Heritage month. The flag has been raised every year since. The City Council's adopted policy P-CC-0001 Outdoor Display of Governmental and Non-Governmental Flags on City Property authorizes the display of non-governmental flags on City property.

Festa Italiana has become an annual, free event for the community to celebrate Italian Heritage Month and is celebrated with local Italian wines, food, music, and more.

DISCUSSION:

Anthony Micheli is chairing the 2024 Festa Italiana community event, sponsored by Sons and Daughters of Italy of America. This event is to take place at Lyman Park from 12:00 p.m. to 4:00 p.m. on Saturday, October 5, 2024. The community event will start Agenda Item #10.2.

Page 27 of 252 ends

with the Italian National Anthem and host vendors such as Italian owned wineries, food trucks, and other donated food and beverages will be available to the community.

All food and beverages will be at no cost to the attendees through donations. In honor of Italian Heritage month and in support of the event, Mr. Micheli has made the following requests:

1. The Italian flag be flown on the City Ceremonial Flagpole for the month of October 2024; and

2. Temporary closure of street parking on the westside of Railroad Avenue from the Fire Station to the end of Lyman Park and the public parking lot between Lyman Park and the Fire Station for the event; and

3. Approval of mobile food trucks to be parked in the closed parking spots on Railroad Avenue, and approval of wine and beer vendors in Lyman Park during the Festa Italiana event.

All necessary permits including an encroachment permit and Lyman Park reservation form will be provided to the City in a timely manner including all required liability insurance. It is anticipated that all food and beverages will be provided at no cost, via donations, and the event organizer will be responsible for securing an ABC license, if applicable.

ENVIRONMENTAL REVIEW: Not Applicable.

GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Resolution_Festa Italia v1
Agenda Item #10.2.

Page 28 of 252 ends

CITY OF ST. HELENA
RESOLUTION NO. 2024-
AUTHORIZING (1) FLYING THE ITALIAN FLAG ON THE CITY’S
CEREMONIAL FLAGPOLE DURING THE MONTH OF OCTOBER 2024
FOR ITALIAN HERITAGE MONTH; AND (2) TEMPORARY STREET

PARKING CLOSURES ON THE WESTSIDE OF RAILROAD AVENUE

FROM THE FIRE STATION TO THE END OF LYMAN PARK, AND THE

PARKING LOT BETWEEN LYMAN PARK AND THE FIRE STATION
DURING THE FESTA ITALIANA EVENT; AND (3) WINE AND BEER
VENDORS IN LYMAN PARK DURING THE FESTA ITALIANA EVENT;
AND (4) MOBILE FOOD VENDORS TO PARK AND OPERATE IN THE

CLOSED PARKING SPACES ON RAILROAD AVENUE DURING THE
FESTA ITALIANA EVENT.

RECITALS
A. On May 28, 2019, the St. Helena City Council adopted the Policy PCC-0001 Outdoor Display of Governmental and Non-Governmental Flags on City Property, which authorizes the display of nongovernmental flags on City property; and B. A request has been by made by Mr. Anthony Micheli for the Italian Flag to be flown during the month of October 2024 in honor of Italian Heritage Month; and
C. Mr. Micheli is chairing the October 5, 2024, Festa Italiana community event, sponsored by the Sons and Daughters of Italy of America at Lyman Park from 12 p.m. to 4 p.m; and
D. A request has been made for temporary street parking closures on the westside of Railroad Avenue from the Fire Station to the end of Lyman Park, and the parking lot between Lyman Park and the Fire Station during the event; and
E. A request has been made for mobile food vendors to park and operate on the closed parking area on Railroad Avenue during the event; and
F. St. Helena Municipal Code Section 9.04.010 authorizes the Council, by permit, to allow possession of open alcoholic beverages on public streets or any private or public off-street parking lot; and Agenda Item #10.2.

Page 29 of 252 ends

G. Section 21101(e) of the California Vehicle Code provides the local authorities may, by resolutions, temporarily close a portion of any street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public officer of employee that the local authority designated by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes flying the Italian flag on the City’s ceremonial flagpole during the month of October 2024 to recognize Italian Heritage Month.

2. The City Council finds that the benefits derived from the temporary closing of the City street for the Festa Italiana community event outweigh the anticipated inconvenience and the closing is necessary for the safety and protection of persons who are to use that portion of the street and parking lot during the temporary closing. The City Council authorizes closure of the following street parking and parking lot during the hours of the event:
• Street parking on the westside of Railroad Avenue
from the Fire Station to the end of Lyman Park
• The public parking lot between Lyman Park and the
Fire Station

3. Mobile food vendors are permitted to park and operate on the closed parking spots on Railroad Avenue.

4. The possession of open containers of alcohol is permitted on public streets and parking lots encompassed by this event.

Approved at a Regular Meeting if the St. Helena City Council on September 24, 2024, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.2.

Page 30 of 252 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: September 24, 2024
FROM: Maya DeRosa, Community Development Director
SUBJECT: Consideration and proposed approval of a Resolution authorizing the City Manager to execute Amendment No. 1 to STH Contract: FY 2021-047 in the amount of $40,000
with 4Leaf consultants for a total contract amount not-toexceed $65,000 for Contract Building/Planning Services.

RECOMMENDED
ACTION:

Staff recommends City Council adopt the attached
resolution.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

To approve a contract amendment to facilitate the
continued use of contract planning staff for building
department support and development review.

FINANCIAL IMPACT: The estimated fiscal impact of this contract amendment is $40,000 for a not-to-exceed amount of $65,000. The
Adopted FY 2024-25 operating budget includes $40,000
for contract planning services utilizing General Fund (Fund 101), which will be transferred from GL Account 101-41- 00-21-45 to GL Account 101-45-00-21-45.

BACKGROUND:
4LEAF, Inc. is a multi-disciplined firm providing services throughout the United States that includes jurisdictional staffing across many sectors including construction management, Public Works Inspections, Building and Safety, Disaster Recovery and Planning and Development services.

The City entered into a contract in January 2021 with 4Leaf to assist with building inspections and also providing plan check support for an interim period due to a staff vacancy. The funds from the prior agreement have been expended therefore staff is requesting this contract amendment.

DISCUSSION:

The Building Department is staffed only with a Permit Technician and Building Official.

All building inspections are done by the Building Official, Mr. Henry. Therefore when Mr. Henry is not in the office for extended periods, the City is not able to provide full customer service in this area. In order to maintain excellence in customer service, the City desires to have contract staff support. Should the Building Department also need Agenda Item #10.3.

Page 31 of 252 ends

support with plan check to keep up with high permit activity, the scope of services would also provide for this service to the City.

Additionally, 4Leaf provides contract planners to assist with entitlement processing and this scope of work would also allow for contract planning assistance with planning applications.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

Resolution- STH Contract FY2021-47 Building and Planning Services 9-24-2024 St Helena Contract 1.19.2021 - No Term Fully Executed
STH Contract FY2021-47- 4LEAF Consulting Services amendment #1 combined Agenda Item #10.3.

Page 32 of 252 ends

Page 1 of 2 ends

First Amendment to Professional Services Agreement STH Contract: FY 2021-047 4LEAF CITY OF ST. HELENA
RESOLUTION NO 2024-
RESOLUTION OF THE COUNCIL OF THE CITY OF ST. HELENA AUTHORIZING AMENDMENT #1 FOR PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC; STH CONTRACT NO: 2021- 047 PERTIANING TO CONTRACT STAFF BUILDING AND PLANNING SERVICES FOR AN ADDITIONAL $40,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $65,000.

RECITALS
A. On January 19, 2021, The City of St. Helena and 4LEAF, Inc. entered into an agreement to provide building and planning services to support the Community Development Department with permits and application processing for an amount not to exceed $25,000; and B. The City of St. Helena desires to continue utiziling 4LEAF, Inc. to continue to assist the City through FY 2024-2025 on an as-needed basis in accordance with the established scope and billing rates (Exhibit A); and
C. Expected services include on call support to the Building Department for inspections and plan review and contract planner assistance with processing a variety of discretionary planning applications, including site plan review and comment, inter-department coordination, staff reports and presentations to the Planning Commission; and D. The City of St. Helena and Interwest now desire to amend the Agreement for an additional $40,000 for a total amount not-to-exceed $65,000.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute Amendment No. 1 to STH Contract: FY2021-047 in the amount of $40,000 with 4LEAF, Inc. for a total contract amount not-to-exceed $65,000.

2. Funding is as follows:

Funding Details Fund GL Account Amount
Previously Authorized in
FY 2024-25 Operating
Budget in GL Account
101-41-00-21-45
General Fund 101-45-00-21-45 $40,000
AMENDMENT NO. 1 TOTAL $40,000
Approved at a Regular Meeting of the St. Helena City Council on September 24, 2024, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Summers: __________
Councilmember Kenealy: __________
Agenda Item #10.3.

Page 33 of 252 ends

Page 2 of 2 ends

First Amendment to Professional Services Agreement STH Contract: FY 2021-047 4LEAF APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.3.

Page 34 of 252 ends

Page 1 of 13 ends

4Leaf, Inc. 011221

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on _____________, 2021 by and between the City of St. Helena, located in the County of Napa, State of California (City), and 4Leaf, Inc. (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as Assistance with Planning and Development Review.

B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit B, “Compensation” attached hereto and made a part hereof. Total compensation shall not exceed $25,000 unless additional compensation is approved in accordance with Section 2.

B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, Agenda Item #10.3.

Page 35 of 252 ends

Page 2 of 13 ends

4Leaf, Inc. 011221
and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain the disputed invoiced charges and expenses. Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.

Agenda Item #10.3.

Page 36 of 252 ends

Page 3 of 13 ends

4Leaf, Inc. 011221
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured Agenda Item #10.3.

Page 37 of 252 ends

Page 4 of 13 ends

4Leaf, Inc. 011221
retentions of $50,000 or greater must be declared to and approved by the City.

G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or Agenda Item #10.3.

Page 38 of 252 ends

Page 5 of 13 ends

4Leaf, Inc. 011221
omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s, its agents, officers, officials, employees and volunteers sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

G. Further, Consultant will defend and indemnify City, and hold it harmless, from any claim, demand or liability that is related to, or results from an assertion that as a result of providing services to City, a Consultant employee or a person performing work pursuant to this Agreement is entitled to benefits from, or is covered by, the Social Security retirement system or the California Public Employee Retirement Systems. Notwithstanding the foregoing, however, Consultant’s obligation for any payments to such a claimant shall be limited to those payments which the City may be required to pay. This indemnity obligation shall survive the termination or expiration of this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
Agenda Item #10.3.

Page 39 of 252 ends

Page 6 of 13 ends

4Leaf, Inc. 011221
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Agenda Item #10.3.

Page 40 of 252 ends

Page 7 of 13 ends

4Leaf, Inc. 011221
Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery Agenda Item #10.3.

Page 41 of 252 ends

Page 8 of 13 ends

4Leaf, Inc. 011221
request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
Agenda Item #10.3.

Page 42 of 252 ends

Page 9 of 13 ends

4Leaf, Inc. 011221
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, Agenda Item #10.3.

Page 43 of 252 ends

Page 10 of 13 ends

4Leaf, Inc. 011221
internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.

B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, emailed, sent by facsimile, or first class mail, addressed as follows:

To City: City Manager
1572 Railroad Avenue
St. Helena, California 94574
To Consultant: 4Leaf, Inc.

Attn: Raylee Glasser, CBO
Director of Jurisdictional Services
2216 Rheem Drive
Pleasanton, CA 94588
[email protected]
Agenda Item #10.3.

Page 44 of 252 ends

Page 11 of 13 ends

4Leaf, Inc. 011221
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.

B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement, which shall be paid to Consultant within thirty (30) days of termination or receipt of said invoice, whichever occurs first.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Agenda Item #10.3.

Page 45 of 252 ends

Page 12 of 13 ends

4Leaf, Inc. 011221
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Agenda Item #10.3.

Page 46 of 252 ends

Page 13 of 13 ends

4Leaf, Inc. 011221
Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
This Agreement is subject to the following special provisions: none.

IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Consultant: City:

By: ________________________________ By: ________________________ Name: Kevin J. Duggan Name: Mark T. Prestwich
Title: President Title: City Manager

Approved as to Form:

By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #10.3.

Page 47 of 252 ends

EXHIBIT A

SCOPE OF SERVICES
Scope of Work: December 23, 2019
City of St. Helena and 4LEAF, Inc. Exhibit A
Consultant has 2 key tasks:

1. Provide On-Call personnel to the Public Works and/or Building Department including construction inspectors, building inspectors, building officials, permit technicians, onsite plans examiners/engineers, civil engineers, code enforcement personnel, and other positions as listed in Exhibit B on an as-needed basis

2. Provide Building and/or Civil Plan Review as-needed.

Services

1. Provide On-Call Building Department & Public Works Support Staff (As-needed) • 4LEAF will provide Public Works and/or Building Department support staff to include construction inspectors, building inspectors, permit technicians, on-site plans examiners/engineers, code enforcement personnel, etc. on an on-call basis for the City of St. Helena.
• 4LEAF will provide interim staff within one business day and full-time staff within two business days. 4LEAF will provide staff from their database of qualified personnel. For requests made with less than 24 hours notice, 4LEAF will make every effort possible to secure suitable candidates. • These positions vary from full-time staff, idle staff (temporarily in-between assignments), and pre-qualified staff which include personnel who are available subject to client demand.

2. Plan Review Services
• The Consultant shall review all plans and supporting documents submitted for projects for which a Building Permit is requested. If, after the initial review the documents are found to be in substantial compliance with the State Building Codes and local ordinances, the plans and documents shall be stamped as reviewed and acceptable for construction. If corrections are found to be needed a report shall be prepared by the Consultant specifying the needed corrections and transmitted to the applicant. When plans and supporting documents are deemed acceptable for permit issuance, the applicant shall deliver the Building Permit application and all supporting documents to the Consultant (or City Hall) for permit processing.
• City shall collect direct from the applicant costs for plan review at time of submittal of plans and documents. Building permit fees shall be paid prior to issuance of the Building Permit. City shall mark/stamp permits PAID upon receipt of funds by applicant.
• Plan Reviews will be subject to the following turn-around times (Turn-Around Times may vary with the complexity and magnitude of the projects):

Agenda Item #10.3.

Page 48 of 252 ends

EXHIBIT A

SCOPE OF SERVICES
Scope of Work: December 23, 2019
City of St. Helena and 4LEAF, Inc. Exhibit A
Residential……………………………….Up to 10 Days
Multi-Family……………………………...Up to 10 Days
Commercial……………………………...Up to 10 Days
Industrial………………………………….Up to 10 Days
Plan Review is generally performed at the Consultant’s corporate headquarters in Pleasanton, CA and an employed courier is available at all times for pick-up and delivery for plan review services. If for any reason site technical support is required, Consultant is capable of complying on an asneeded basis for all aspects of this support. All plan review requests can be made by emailing [email protected]
• All on-call requests should be made directly to 4LEAF management. 4LEAF’s recruiting manager, will handle the placement of all 4LEAF staff. 4LEAF’s designated managers are :

Raylee Glasser, Project Manager Mike Leontiades, Project Manager 2126 Rheem Drive 2126 Rheem Drive
Pleasanton, CA 94588 Pleasanton, CA 94588
(925) 462-5959 – Office (925) 462-5959 – Office
(925) 462-5958 – Fax (925) 462-5958 – Fax
(925) 708-4209 – Cell (925) 681-8842 – Cell
[email protected] [email protected]
Agenda Item #10.3.

Page 49 of 252 ends

Task Order: Permit Technician Services
01/14/21
TBD
Raylee Glasser, CBO
Senior Permit Technician Services
TBD
ITEM: I Date Estimated UNIT ESTIMATED
Permit Technician Services Hours PRICE TOTAL
1/14/2021 332 $75 $24,900
Preliminary Sub-Total of Services provided by 4LEAF $24,900 Preliminary Estimated Fees $24,900
Project Management Mark-up N/A $0
Total Preliminary Estimated Fees Not to Exceed $24,900
Estimate is seeking a task order to perform Permit Technician Services. 4LEAF is proposing a Senior Permit Technician for this role.

Services include personnel to work on-site and off-site on a schedule provided by the client.

This is a straight time estimate. 4LEAF will bill on a time and materials basis Per the Terms and Conditions of this proposal.

Should overtime be required by client, 4LEAF will bill 1.5 X the hourly rate for Overtime work, upon request. Staff subject to change with approval from client.

All work will be performed per the terms and conditions provided in the Professional Services Agreement including exhibits A and B.

Staff to be approved by City Building Official or responsible City Management. This is a Not to Exceed Task Order Proposal without permission from City Management.

DATE:
4LEAF JOB No.:
4LEAF PM:

ASSIGNMENT:

PERSONNEL:

Senior Permit Technician
Agenda Item #10.3.

Page 50 of 252 ends

EXHIBIT B
Fee Schedule
Fee Schedule December 23, 2020
City of St. Helena and 4LEAF, Inc. Exhibit B
2020-2023 FEE SCHEDULE & BASIS OF CHARGES
For the City of St. Helena

NATURE OF SERVICES COST STRUCTURE
As-Needed Building, Planning,
and Fire Services Plan Review
Plan Review Percentage Cost: 60%
*Fee includes initial review and two (2) rechecks.

Plan Review Hourly Cost: $110 Non-Structural Review, $130 Structural Review CASp Review: $155/hour
Fee Structure for Building Personnel
Building Official.......................................................................................................$135/hour Senior Combination Building Inspector (Building Inspector III)..............................$110/hour Commercial Building Inspector (Building Inspector II) ..........................................$95/hour Residential Building Inspector (Building Inspector I)..............................................$80/hour Training Building Inspector.....................................................................................$68/hour Code Enforcement..................................................................................................$80/hour CASp Review ...........................................................................................................$155/hour Plans Examiner (Structural) ....................................................................................$130/hour Plans Examiner (Non-Structural) ............................................................................$110/hour Senior Permit Technician........................................................................................$75/hour Permit Technician ...................................................................................................$68/hour Clerk/Administrator................................................................................................$60/hour Public Works Inspector...........................................................................................$147/hour CASp Inspection......................................................................................................$155/hour Project Inspector / Inspector of Record .................................................................$125/hour OSHPD Inspector ....................................................................................................$135/hour Off-Site Project Manager........................................................................................$160/hour Principal-in-Charge .................................................................................................$185/hour Hourly overtime charge per inspector....................................................................1.5 x hourly rate Mileage (for inspections performed within the City) .............................................IRS Rate + 20% Fee Structure for Fire Personnel
Project Manager.....................................................................................................$175/hour Fire Protection Engineer (FPE)................................................................................$155/hour Fire Plans Examiner ................................................................................................$110/hour Fire Inspector..........................................................................................................$105/hour Hazardous Materials Inspector...............................................................................$130/hour Fire Chief.................................................................................................................$175/hour Fire Marshal............................................................................................................$155/hour Fire Prevention Officer ...........................................................................................$130/hour Agenda Item #10.3.

Page 51 of 252 ends

EXHIBIT B
Fee Schedule
Fee Schedule December 23, 2020
City of St. Helena and 4LEAF, Inc. Exhibit B
4LEAF Fee Structure for Planning Personnel
Planning Director....................................................................................................$180/hour Principal/Planning Manager ...................................................................................$150/hour Senior Planner ........................................................................................................$140/hour Associate Planner ...................................................................................................$120/hour Assistant Planner ...................................................................................................$100/hour Senior Planning Technician.....................................................................................$75/hour Planning Technician................................................................................................$65/hour Basis of Charges
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 2x the hourly rates listed. • All plan review services will be subject to 2-hour minimum fee. • 4LEAF assumes that these rates reflect the 2021-2022 contract period. 3% escalation for 2023 and 2024 is negotiable per market conditions.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) ...............1 x hourly rate - Nighttime (work begun after 4PM or before 5AM)....................1.125 x hourly rate - Overtime (over 8 hours M-F or Saturdays).................................1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8 hours Sun)...........................2 x hourly rate - Overtime (over 8 hours Sun or Holidays)....................................3 x hourly rate • Overtime will only be billed with prior authorization of the designated City personnel. • All work with less than 8 hours’ rest between shifts will be charged the appropriate overtime rate. • Mileage, driven during the course of inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided.

Agenda Item #10.3.

Page 52 of 252 ends

Page 1 of 2 ends

First Amendment to Professional Services Agreement STH Contract: FY 2021-047 4LEAF AMENDMENT #1
FOR PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF INC.; STH CONTRACT NO:
2021-047 PERTIANING TO CONTRACT STAFF BUILDING AND PLANNING SERVICES FOR AN ADDITIONAL $40,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $65,000.

This First Amendment to Professional Services Agreement with 4LEAF, STH Contract: FY 2021- 047 dated January 19, 2021 ("Agreement") is made as of this ____ day of _______, 2024 by and between the City of St. Helena and 4LEAF, Inc.

RECITALS
A. On January 19, 2021, The City of St. Helena and 4LEAF, Inc. entered into an agreement to provide building and planning services to support the Community Development Department with permits and application processing for an amount not to exceed $25,000; and
B. The City of St. Helena desires to continue utiziling 4LEAF, Inc. to continue to assist the City through FY 2024-2025 on an as-needed basis in accordance with the established scope and billing rates (Exhibit A); and
C. Expected services include on call support to the Building Department for inspections and plan review and contract planner assistance with processing a variety of discretionary planning applications, including site plan review and comment, inter-department coordination, staff reports and presentations to the Planning Commission; and D. The City of St. Helena and Interwest now desire to amend the Agreement for an additional $40,000 for a total amount not-to-exceed $65,000

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4.A. Compensation, is amended to read as follows:
“Total compensation shall not exceed $65,000…”
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

Agenda Item #10.3.

Page 53 of 252 ends

Page 2 of 2 ends

First Amendment to Professional Services Agreement STH Contract: FY 2021-047 4LEAF CONSULTANT:

Signatures of Authorized Persons:

By: _____________________________

Print Name:_______________________
Title: ____________________________
CITY OF ST. HELENA
a Municipal Corporation
By:_________________________________
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
____________________________
Ethan Walsh, City Attorney
Agenda Item #10.3.

Page 54 of 252 ends

Scope of Services September 3, 2024

SCOPE OF SERVICES
4LEAF understands that we have two (2) key tasks:

1. Provide On-Call personnel to the Public Works and/or Building Department including construction inspectors, building inspectors, building officials, permit technicians, on-site plans examiner/engineers and civil engineers.

2. Provide Planning Services.

Plan Review Services
4LEAF will provide Plan Review for any and all types of structures to ensure compliance with all adopted codes, local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical, Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other applicable ordinances. We provide these services for project types including Single-Family Dwellings, large Multi-Family Mixed-Use Dwelling Units, Commercial, and Industrial.

Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data; • Ascertaining whether projects are in accordance with applicable building and fire codes, and City ordinances, including but not limited to Title 24 and Title 25; • Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage; • Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights and areas, types of construction, fire resistance construction and protection systems, means of egress, accessibility, structural design, soils and foundations; and masonry; • Providing additional plan review services as requested by the City; • Conducting all plan review at the City Department or at a site mutually agreed upon in writing and; • Supplying all plan review staff with all code books and other basic professional references.

On- and Off-Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan review and non-structural reviews at the jurisdiction’s discretion. Our experience includes checking for compliance with the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances. 4LEAF’s EZPlan Review
EZPlan Review is our in-house tracking software that acts as a communication tool between 4LEAF and the jurisdictions we work with. The use of EZPlan makes communication easy. This web portal allows users to visualize project due dates, notes, and status updates so that projects can be followed from start to finish. Additionally, 4LEAF provides electronically stamped and uploaded copies of approved project plans, a value which saves clients time and resources. With the use of EZPlan, 4LEAF hopes to provide a level of ease and transparency during the off-site plan review process.

Exhibit A
Agenda Item #10.3.

Page 55 of 252 ends

Scope of Services September 3, 2024
QA/QC Review Process
Task 1 – Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable both 4LEAF and the City to track the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal.

Task 2 - Complete Submittal Review
Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans, calculations, reports, and other related documents) in order that we can begin our review. If the submitted package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed with our review.

Task 3 - Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most qualified Plans Examiner and a turnaround time will be established. We will log each application into our database the same day the plans are received to assure that they are routed in a timely manner and to allow for daily project tracking.

Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City with a list of any items needing correction and clarification to comply with applicable building codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.

Task 5 - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.

After completion of our quality control review a correction list will be e-mailed to a designated staff member at the City or as directed by the City. The correction list and a 4LEAF transmittal form will include the following information: a description of the work, type of construction, occupancy group, square footage, number of floors, and sprinkler requirements.

Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to resolve all unresolved issues after our second review. If it appears that there are complicated issues that might cause a project to go beyond our second review, we will communicate directly with the designer to resolve these concerns.

Task 7 - Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting documents per the City processing requirements and return them to the City, along with our letter of completion.

Agenda Item #10.3.

Page 56 of 252 ends

Scope of Services September 3, 2024
Turn-Around Times
4LEAF has a tremendous reputation for completing projects on-time and under budget. 4LEAF’s plan review team is widely recognized for quick turn-around times and prompt service. Off-site plan reviews are performed at our office, with plans transmitted by personal delivery or overnight service. The standard turn-around time is within 10 business days for residential plan reviews and within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on your needs. 4LEAF also provides Fire Plan Review services.

Type of
Plans Transportation Initial Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
*Residential < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days **MultiFamily< 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days ***Large
Commercial
> 15,000 s.f.
< 24 Hours (pick
up & delivery) Negotiable Negotiable Negotiable Negotiable Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.

Pick-up of all plans will be performed by 4LEAF staff within 24 hours of the City’s phone call or e-mail. 4LEAF prefers to pick-up and deliver the plans in person to communicate information that may be pertinent to the project and maintain consistent communication. At no additional cost, 4LEAF staff will transport the plans to and from the City upon a phone call to the 4LEAF office or simply e-mail [email protected].

Document Control
When plans and documents are received for
review, 4LEAF’s Plan Review Manager and
Document Control Technician analyzes the project,
creates a job number, and completes a Job Setup
Sheet. This form highlights both the jurisdiction,
applicable contact information, and all project
specific design criteria and notes. Jobs are then
transmitted through 4LEAF’s easily accessed EZPlan
Review Portal which tracks initial and subsequent
reviews and is open for view by the client. The City
and their customers can view 4LEAF’s plan review
control log through 4LEAF’s EZPlan Review Portal.

Plans then get distributed for review to a 4LEAF team consisting of Plan Review Engineers, Architect (a licensed state professional), and/or an ICC Certified Plans Examiner, as applicable. Our staff then performs his or her Agenda Item #10.3.

Page 57 of 252 ends

Scope of Services September 3, 2024
function of analyzing the plans and documentation for effective conformance to the state codes, referenced construction standards, and City amendments. 4LEAF’s code review methodology is “The Effective Use of the Codes” reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the project for quality control purposes and forwards comments or approvals to the client’s predesignated contacts.

Off-Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital capability, we offer full access to all 4LEAF engineers and plans examiners company-wide, from any of our office locations. A protected online portal will be established to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. 4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for electronic and timely turnarounds resulting in permit issuance within 5-7 business days.

Process Mapping
4LEAF aims to bring departmental processes together by identifying and eliminating obstacles to streamline processes. Our subject-matter experts visit each department within a jurisdiction to conduct an analysis of existing processes, identify how best to streamline separate departmental processes to improve workflow, and provide guidance and recommendations on an improved work plan. 4LEAF implementation staff work both on- and offsite during this process and offer extensive training to existing municipal staff members on the use of a jurisdiction’s preferred permitting software.

Additional Technologies
Having served more than 400 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections. 4LEAF’s experience with tracking technologies includes, but is not limited to:

Agenda Item #10.3.

Page 58 of 252 ends

Scope of Services September 3, 2024
Building Department Services
4LEAF has a proven track record of providing Permit Technician/Counter staff and Building Officials to jurisdictions. 4LEAF can deploy such staff on short notice and offer training programs for department staff, if required. Our staff encompasses the right combination of experience, education, and certifications.

Permit Technician
4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the Planning and Building Department counter. 4LEAF has numerous Permit/Counter Technicians on staff, many who are currently assigned to Building Departments throughout the state. All staff will have the materials, resources, tools, and training required to perform the job. Typical Permit Technician duties include:
• Accepting plans for plan check
• Verification that plans are accurate and complete
• Calculating permit fees
• Explaining ordinances and procedures to owners, contractors, developers, architects, and general public • Assisting with preparation of permit applications
• Receiving plans for Planning and Building permits and route to various agencies (if requested) • Accepting complaints on code violations, process, and record complaints • Answering phone calls for field and office staff
• Processing inspection requests
• Maintaining files for building permits
• Operating the Building Department’s computerized information system • Inputting a variety of information, including building permits and inspections • Completing related duties and responsibilities as assigned by Building Official and Senior staff members Building Official
The 4LEAF Interim Building Official can provide in-house plan reviews to the City, limiting the amount of projects distributed to outside consultants and helping the City achieve significant cost savings. The Building Official will act as an adjunct staff member to the City and work with City personnel and various departments to perform professional building services including but not limited to plan review, permit technician, building inspection, and code enforcement.

Staff qualifications for this role include evaluating and documenting projects for compliance with applicable building standards and housing codes, on- and off-site plan review, staff augmentation, and other building department related tasks. Proposed staff for this role will be appropriately trained and certified for all work.

Placement Schedule
Building Department Staff Interim Full-Time
Permit Technician (ICC Certified) < 2 Days < 5 Days
Assistant Permit Technician/ Counter Staff < 2 Days < 5 Days Building Official < 2 Days < 15 Days
Agenda Item #10.3.

Page 59 of 252 ends

Scope of Services September 3, 2024
Inspection Services
4LEAF has a team of more than 200 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work throughout California who will remain for the duration of projects to ensure we capture the goals and performance that have made our inspection system successful.

We maintain the largest database of qualified inspectors of varied qualifications. Inspectors vary from current fulltime inspection staff, idle staff (temporarily between assignments), and pre-qualified staff which include inspectors who are available subject to client demand. 4LEAF’s inspectors are all ICC Certified and experienced working within a municipal work environment. 4LEAF will provide inspectors with all the necessary tools, equipment, and current code books sufficient to facilitate all required inspections. 4LEAF can provide interim or full-time inspectors same-day or within one business day—simply call, email, or text our assigned Project Manager for an immediate response. Our on-call database is utilized for all our clients for as-needed requests.

Periodic Inspection Services  Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City. In addition, 4LEAF has a proven track record of providing such services to a number of different building departments.

Part-Time Inspection Services  Available Next Day
4LEAF will provide the City with part-time inspectors upon request. 4LEAF can provide part-time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services  Available Two Days or Less 4LEAF can provide full-time inspectors upon request. 4LEAF provides this service regularly to many clients throughout Southern California, Northern California, the Central Valley, Central Coast, Sacramento Valley, Peninsula/South Bay, East Bay, and North Bay.

Project Specific Inspection Services  Available Two Days or Less Agenda Item #10.3.

Page 60 of 252 ends

Scope of Services September 3, 2024
4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. 4LEAF currently handles large-scale projects for such clients as the City of Palo Alto, City of Cupertino, etc. These projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services over a short period of time (i.e. 6 - 36 Months).

GoFormz
4LEAF will implement the GoFormz software for inspection requests. With licenses owned by the City, 4LEAF’s Administration team will prepare inspection requests and inspection results documenting construction activity. In addition, 4LEAF will be able to extract information and provide detailed monthly reports detailing the construction activity. The reports will be detailed to identify contractors, subcontractors, work progress, pictures, and a detailed explanation of the field activities.

GoFormz allows every piece of information collected on a project to be accessible by all staff as every form is stored securely and safely in the Cloud. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data.

The inspector will be able to leave detailed notes under the inspections and observations box and instantaneously attach pictures to the report to show the item inspected. The inspector will also be able to sign the report by hand on the iPad through the mobile signature block and pictures taken from the iPad are stored on the inspection document.

Agenda Item #10.3.

Page 61 of 252 ends

Scope of Services September 3, 2024
Planning Services
Our Planners possess the technical writing and report preparation abilities needed to convey the greatest detail in a manner that is easy to understand with solid recommendations of findings rooted in the plans, policies, and codes that reinforce the City’s vision. We are dedicated to understanding the vision of a community and rigorously working towards that vision. We utilize application checklists as the foundation of our review and translate policies and regulations as they apply to planning development applications. We transpose our findings into informative, concise, and simple to understand staff reports and environmental compliance documentation. These endeavors cannot be accomplished in a vacuum and our staff are well‐ versed in project management and will work diligently with other City departments and agencies, including regional agencies, to ensure that the highest levels of review and feedback are achieved. 4LEAF Planners will arrive on-site with a positive attitude and will make every attempt to move projects forward to achieve successful outcomes. We are creative in our approach and can develop alternative methods to achieve the best outcome for the communities, agencies, and applicants. The Planning Division at 4LEAF is responsible for integrating staff into Local and State jurisdictions where we are routinely called upon to supplement vacancies and staff shortages. We also provide staff augmentation services when projects require focused processing and management of a variety of land use applications for compliance with land development codes and general, adopted area, and specific plans.

Current Planning (Counter Intake and Project Review)
4LEAF’s Planning duties include ensuring the project team quickly and effectively becomes familiar with City regulations. This approach minimizes the time needed for our Planning Team to become effective answering questions at the Planning Counter regarding Planning application and Environmental Review requirements as well as conducting Project review. This approach ensures cost and time effectiveness of our provision of services to the City and is a foundational principle in our Planning Team’s approach as detailed below.

Long-Range Planning
Our long-range Planning team helps cities draft plans, policies, and programs designed to guide their physical design and development. We have over 30 years of experience preparing housing elements, general plans, specific and area plans, and environmental documents in various types of ecological, land use, and socioeconomic settings. Our mission is to provide our clients with high-level professional expertise, leveraging our local experience and diverse team of experts to create a plan that is contextual and implementable, and meets the requirements and needs of the community. Our approach to every project is centered upon the design and development of innovative solutions that respond to our clients’ specific needs in a cost-effective manner.

Housing and Related Planning
In addition to providing on-call planning services, 4LEAF is currently managing the Napa-Sonoma Collaborative, an ABAG subregional planning effort for the 16 jurisdictions of Napa and Sonoma Counties. Our collaborative work Agenda Item #10.3.

Page 62 of 252 ends

Scope of Services September 3, 2024
addresses the many planning challenges facing the region including housing, equity, infill, and VMT reduction. As a part of this work, 4LEAF staff provide professional planning TA (Technical Assistance) on an as-needed basis to each of our 16 jurisdiction members. 4LEAF has also provided Housing Elements to the Cities of San Marino, Santa Clarita, Cotati, Cloverdale, Cupertino, Sebastopol, and Gonzales. We are experienced in working with the California Department of Housing & Community Development (HCD) providing RHNA number appeal services.

Environmental Review Services
Our team evaluates the General Plan, Zoning, Subdivision regulations consistency and environmental impacts of private and public development proposals and coordinates with other divisions to ensure that standards for Public Works engineering for infrastructure systems and building & safety requirements are appropriately addressed with new development.

Project Application Processing
The Counter Planning Technician is an important and vital member of the Planning Team. They will be the first person most applicants of the public will encounter at the Planning Counter and will be professional, informative, and able to be appropriately empathetic with applicants in the regulatory compliance context. They will be responsible for application intake and project file creation, establishing the project review calendar, including completeness review pursuant to the Permit Streamlining Act (Government Code § 65920 et seq.).

Our team will use the existing submittal forms and advise the City potential need for updates to keep pace with the many recent changes to Planning and Housing regulations. The Planning Technician will work with the City and 4LEAF management and planners to ensure staff assignments are confirmed for all Planning applications received. Our Planning Technician has confidence in coming up to speed quickly and providing information over the phone, via email, and assisting with project updates to the City website. Being diligent to, taking in and reviewing project applications for applicant notification of commencement of environmental review or a need for additional materials to be submitted for the City to determine the application complete.

The 4LEAF Planning and Environmental team is composed of experienced Supervisors and Senior level project managers, Associate and Assistant Planners, and Planning Technicians. Our Project Case Planners are assigned cases by the Supervisor or Project Manager in coordination with City staff. Project review assignments will be made to our Planning team depending on the complexity of the project and the applicable experience of the Planner assigned. Our project management approach serves to maximize team ability to process applications effectively from compliance and environmental review to design review and decision-maker hearings. This approach also ensures that our Planning Team is assigned the appropriate number of projects suited to their experience and qualifications, thereby realizing cost and time effective management as part of our approach.

Planning Review Process
Agenda Item #10.3.

Page 63 of 252 ends

Scope of Services September 3, 2024
Our Planning team members will come to the City informed by our prior experience processing a range of project types: from mixed use commercial and residential projects, hotels, commercial, industrial uses, energy permitting and environmental. Our housing project review experience includes new, rebuilding, and temporary housing. Our planners understand compliance with a range of new legislation adopted by the Governor since 2017 aimed at addressing the statewide housing shortage at the local level. Our Planning Team provides project review such as:
• 4LEAF will conduct preliminary review of applications during the 30-days of application completeness review pursuant to the Permit Streamlining Act (Government Code Sections 65920, et seq.). • Provide responses to public inquiries via telephone, email, mail or in person regarding applications. • Applicants will be notified of any additional information or studies required to ensure a complete project description is provided prior to the application being deemed complete. • During initiation of project level environmental review, outreach will be conducted to adjacent local and responsible agencies for air quality, water quality, transportation planning, and tribal consultation as warranted.
• Peer review services will be provided by qualified 4LEAF staff and entail reviewing applicant prepared technical studies and tribal consultation letters submitted with project applications when needed.

Depending on the environmental review scope, 4LEAF will partner with qualified experts to provide as needed technical studies.
• 4LEAF will provide ministerial review and usher entitlement reviews through discretionary review by decision makers. This review assesses project applications for the appropriate permits and plan amendments for compliance with the City’s General Plan and Housing Element, the Zoning Code, State housing requirements, the Subdivision Map Act, Design Guidelines, and applicable objective design guidelines or specific plan requirements.
• Confer with and provide information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications, and codes. • Prepare staff reports, resolutions, ordinances, and conditions of approval and give oral presentations to the Planning Commission, City Council, and various committees and commissions, and attend evening meetings as required.
• Analyze data for economic, social, environmental, and physical factors affecting land use and prepare environmental documents for public review and adoption. • Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload while maintaining quality work products, meeting timelines, and staying within budget. • Process and review City permits, Plan Checks, Zoning Clearances, Master Sign Programs, Administrative Permits, Minor and Major Use Permits, Design and Site Review, Variances, Tree Removal Permits, Tentative Maps, Zoning Map Amendments, and General Plan and Development Code Amendments.

Agenda Item #10.3.

Page 64 of 252 ends

City of St. Helena
Fee Schedule September 3, 2024
FY2024-2025 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF ST. HELENA
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 60% of City Fee
Hourly: $115 Non-Structural Review
$132 Structural Review
Hourly: $155 CASp Review
Fee includes:
 Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
 Shipping, courier, and electronic service.

Building
Chief Building Official ...........................................................................................................................$138/hour Structural Plan Review Engineer ..........................................................................................................$132/hour Non-Structural Plans Examiner ............................................................................................................$115/hour Certified Access Specialist (CASp) Inspector ........................................................................................$160/hour Certified Access Specialist (CASp) Plans Examiner...............................................................................$160/hour Senior Combination Building Inspector (Building Inspector III) ...........................................................$113/hour Commercial Building Inspector (Building Inspector II)......................................................................... $98/hour Residential Building Inspector (Building Inspector I)............................................................................ $82/hour Senior Permit Technician......................................................................................................................$78/hour Permit Technician................................................................................................................................. $70/hour Clerk/Administrator..............................................................................................................................$62/hour Public Works Inspector.........................................................................................................................$150/hour Inspector of Record ..............................................................................................................................$130/hour OSHPD Inspector ..................................................................................................................................$140/hour Code Enforcement ............................................................................................................................... $85/hour Off-Site Project Manager......................................................................................................................$165/hour Principal-in-Charge ...............................................................................................................................$190/hour GoFormz Software.................................................................................................................... $50/user monthly Fire
Fire Protection Engineer (FPE).............................................................................................................. $155/hour Fire Prevention Officer.........................................................................................................................$130/hour Fire Plans Examiner ..............................................................................................................................$110/hour Fire Inspector........................................................................................................................................$105/hour Hazardous Materials Inspector ............................................................................................................$130/hour Fire Chief...............................................................................................................................................$175/hour Fire Marshal..........................................................................................................................................$155/hour Agenda Item #10.3.

Page 65 of 252 ends

City of St. Helena
Fee Schedule September 3, 2024
Planning
Planning Director.................................................................................................................................. $180/hour Principal/Planning Manager.................................................................................................................$150/hour Senior Planner ......................................................................................................................................$140/hour Associate Planner................................................................................................................................. $120/hour Assistant Planner..................................................................................................................................$100/hour Senior Planning Technician................................................................................................................... $75/hour Planning Technician.............................................................................................................................. $65/hour

BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 2x the plan review fee listed in the fee schedule. Return time will be within five (5) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. • All plan review services will be subject to a $240.00 minimum fee if percentage-based fee or 2-hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. • All plan review services will be subject to 2-hour minimum fee. • All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2024-2025 contract period. There will be a 3% escalation for FY2025-2026, FY2026-2027.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization from the Chief Building Official or other designated City personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Mileage driven during the course of Inspections will be charged at cost plus 20%.

Agenda Item #10.3.

Page 66 of 252 ends

City of St. Helena
Fee Schedule September 3, 2024
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.

Agenda Item #10.3.

Page 67 of 252 ends

Page 68 of 252 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: September 24, 2024
FROM: Maya DeRosa, Community Development Director
SUBJECT: Consideration and proposed approval of a Resolution authorizing the City Manager to execute Amendment No. 4 to STH Contract: FY 2021-046 in the amount of $40,000
with Interwest for a total contract amount not-to-exceed $180,000 for Contract Planning Services.

RECOMMENDED
ACTION:

Staff recommends City Council adopt the attached
resolution.

PREVIOUS COUNCIL
ACTION:

On November 22, 2022 the City Council approved
amendment number 3 to the PSA.

STATEMENT OF THE
PURPOSE:

To approve a contract amendment to facilitate the
continued use of contract planning staff for development review.

FINANCIAL IMPACT: The estimated fiscal impact of this contract amendment is $40,000 for a not-to-exceed amount of $180,000. The
Adopted FY 2024-25 operating budget includes $40,000
for contract planning services utilizing General Fund (Fund 101).

BACKGROUND:

On January 9, 2021, the City and Interwest Consultants entered into a Professional Services Agreement STH Contract:FY2021-046 to provide Planning staffing support for a not-to-exceed amount of $25,000. In April 2021, the first amendment to that contract was approved by City Council for an amount $15,000 to allow the planning support to continue to the end of the fiscal year. The professional services included part-time general planning support for a variety of development applications the City may receive.

On June 8, 2021, the City Council approved Amendment No. 2 to the agreement with Interwest increasing the contract amount by $50,000 to allow support work on processing development review applications. Subsequently, on November 22, 2022, the City Council approved Amendment No. 3 to the agreement with Interwest increasing the contract amount by $50,000 to continue to allow support work in current planning.

Based on the work occurred to date, the funds in that account are nearly expended which is the basis for the requested PSA amendment.

DISCUSSION:

There remain currently active projects that Interwest planners are processing and, with the recent announcement of Senior Planner Hecock's resignation coupled with the vacant Associate Planner position, it is expected that their services will continue to be Agenda Item #10.4.

Page 69 of 252 ends

necessary on an ongoing basis. Interwest is currently assisting with current planning applications. The firm also has Senior Planner level contract staff which may be utilized to backfill certain projects needing a more experienced planner. Based on the department, staff recommends approval of Amendment No. 4 to Interwest's professional services agreement.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

Resolution- STH Contract FY2021-046 01A Interwest Planning Services 9-24-2024 STH Contract FY2022-046- Interwest Planning Services amendment #4 Agenda Item #10.4.

Page 70 of 252 ends

Page 1 of 2 ends

Fourth Amendment to Professional Services Agreement STH Contract: FY 2021-046 Interwest CITY OF ST. HELENA
RESOLUTION NO 2024-
RESOLUTION OF THE COUNCIL OF THE CITY OF ST. HELENA AUTHORIZING AMENDMENT #4 FOR PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST; STH CONTRACT NO: 2021- 046 PERTIANING TO CONTRACT STAFF PLANNING SERVICES FOR AN ADDITIONAL $40,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $180,000.

RECITALS
A. On January 19, 2021, The City of St. Helena and Interwest entered into an agreement to provide contract planning services to support the Planning Department with development review application processing; and
B. On April 27, 2021, the City Council authorized Amendment #1 for an additional $15,000 for a total not-to-exceed amount of $40,000; and
C. On June 8, 2021, the City Council authorized Amendment #2 to STH Contract FY 2021-046 to continue to assist the City on an as-needed basis for an additional $50,000 for a total not-toexceed amount of $90,000; and D. On November 22, 2022, the City Council authorized Amendment #3 to STH Contract FY 2021- 046 to continue to assist the City on an as-needed basis for an additional $40,000 for a total not-to-exceed amount of $140,000; and
E. The City of St. Helena desires to continue utiziling Interwest to continue to assist the City through FY 2022-2023 on an as-needed basis in accordance with the established billing rates (Exhibit A); and
F. Expected services include processing a variety of discretionary planning applications, including site plan review and comment, inter-department coordination, staff reports and presentations to the Planning Commission; and
F. The City of St. Helena and Interwest now desire to amend the Agreement for an additional $40,000 for a total amount not-to-exceed $180,000.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute Amendment No. 4 to STH Contract: FY2021-046 in the amount of $40,000 with Interwest for a total contract amount not-to-exceed $180,000.

2. Funding is as follows:

Funding Details Fund GL Account Amount
Previously Authorized in
FY 2024-25 Operating
Budget
General Fund 101-45-00-21-45 $40,000
AMENDMENT NO. 4 TOTAL $40,000
Agenda Item #10.4.

Page 71 of 252 ends

Page 2 of 2 ends

Fourth Amendment to Professional Services Agreement STH Contract: FY 2021-046 Interwest Approved at a Regular Meeting of the St. Helena City Council on September 24, 2024, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Summers: __________
Councilmember Kenealy: __________
APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.4.

Page 72 of 252 ends

Page 1 of 2 ends

Fourth Amendment to Professional Services Agreement STH Contract: FY 2021-046 Interwest AMENDMENT #4
FOR PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST; STH CONTRACT NO:
2021-046 PERTIANING TO CONTRACT STAFF PLANNING SERVICES FOR AN ADDITIONAL $40,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $180,000.

This Fourth Amendment to Professional Services Agreement with Interwest STH Contract: FY 2021-046 dated November 7 , 2022 ("Agreement") is made as of this ____ day of _______, 2024 by and between the City of St. Helena and Interwest, Inc.

RECITALS
A. On January 19, 2021, The City of St. Helena and Interwest entered into a Professional Services Agreement to provide contract planning services to support the Planning Department with development review application processing; and B. The City of St. Helena desires to continue utiziling Interwest to continue to assist the City on an as-needed basis in accordance with the established billing rates (Exhibit A); and C. Expected services include continued processing a variety of discretionary planning applications, including site plan review and comment, inter-department coordination, staff reports and presentations to the Planning Commission; and D. On April 22, 2021, the City Council authorized Amendment #1 to STH Contract FY 2021- 046 to continue to assist the City on an as-needed basis for an additional $15,000 for a total not-to-exceed amount of $40,000; and
E. On June 22, 2021, the City Council authorized Amendment #2 to STH Contract FY 2021- 046 to continue to assist the City on an as-needed basis for an additional $50,000 for a total not-to-exceed amount of $90,000; and
F. On November 22, 2022, the City Council authorized Amendment #3 to STH Contract FY 2021-046 to continue to assist the City on an as-needed basis for an additional $50,000 for a total not-to-exceed amount of $140,000; and
G. The City of St. Helena and Interwest now desire to amend the Agreement for FY 2021- 046 for an additional $40,000 for a total amount not-to-exceed $180,000.

1. Section 4.A. Compensation, is amended to read as follows:
“Total compensation shall not exceed $180,000…”
All other terms of the Agreement shall remain in full force and effect.

Agenda Item #10.4.

Page 73 of 252 ends

Page 2 of 2 ends

Fourth Amendment to Professional Services Agreement STH Contract: FY 2021-046 Interwest Entered as of the day and year first above stated.

CONSULTANT:

Signatures of Authorized Persons:

By: _____________________________

Page 74 of 252 ends

B i l l i n g R a t e s
Effective July 1, 2024
Beginning on the 1st anniversary of the Effective Date of the Agreement and annually thereafter, the hourly rates listed below shall be automatically increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”). Such incr ease shall not exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.

Classification Hourly Billing Rate
Planning Services
Community Development Director......................................................................................................... $225 Planning Manager..................................................................................................................................... 200 Project Manager ....................................................................................................................................... 200 Principal Planner...................................................................................................................................... 180 Senior Planner ..........................................................................................................................................165 Associate Planner............. ........................................................................................................................135 Assistant Planner....................................................................................................................................... 110 Planning Technician .................................................................................................................................... 90 Grant Writing
Grant Manager.......................................................................................................................................... 165 Grant Writer.............................................................................................................................................. 155 Exhibit A Agenda Item #10.4.

Page 75 of 252 ends

Page 76 of 252 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: September 24, 2024
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Water Supply and Forecasting - August 2024

RECOMMENDED
ACTION:

Receive and file.

PREVIOUS COUNCIL
ACTION:

Monthly Receive and File reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant, the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.

FINANCIAL IMPACT: None.

BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.

DISCUSSION:

In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for August 2024. The water produced for August 2024 is down by -32% when compared to August 2023 and is down by -49% compared to the average of August 2018-2020. Below is a chart summarizing the water produced per source:

Water Produced per Source
Agenda Item #10.5.

Page 77 of 252 ends

Source
Average (2018 -
2020)
(Acre-Feet)
August 2023
(Acre-Feet)
August 2024
(Acre-Feet)
Bell Canyon 86 44.54 18.82
Stonebridge Wells 50 52.19 28.76
Napa Water 61 52.77 53.96
Total 197 149.5 101.54
 Percent change from August 2023: -32%
 Percent change from average of August 2018 - 2020: -49% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2026 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of September 1, 2024, Bell Canyon Reservoir elevation was at 417.20 feet representing approximately 2,025.94 acre feet (AF) and 85% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on September 1st in 2022, 2023, and 2024.

Year 2022 2023 2024
Bell Canyon Elevation Level 412.27 Ft. 418.55 Ft. 417.20 Ft.

Acre Feet 1,680 AF 2,124.92 AF 2,025.94 AF
Percent Capacity 70.5% 89.14% 85%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St. Helena as the City has multiple robust water sources not Agenda Item #10.5.

Page 78 of 252 ends

affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 acre-feet, significantly above the 1,481 acre-feet standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of August 2024, Rutherford Pump Station was producing an average of 0.56 MG/day for a total of

53.96 acre feet (AF) for the month.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement DOCUMENTS ATTACHMENTS:

MWR August 1-31 2024
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage Phase I II Agenda Item #10.5.

Page 79 of 252 ends

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

18.82 6.13 -0.14

18.6% -0.4%

33.07 MG MG
n/a MG MG
n/a MG MG

1.06 MG MG
% %

96.71 AF 36.2% 84.79 AF 29.0%

31.50 MG 27.62 MG
104.61 AF 39.2% 103.85 AF 35.5%

34.07 MG 33.83 MG

65.58 AF 24.6% 103.61 AF 35.5%

21.36 MG 33.75 MG
TOTAL WATER PRODUCED 266.90 AF 100.0% 292.25 AF 100.0%

DELIVERY (ALL)

0.17 0.09
417.20 FT. FT.
-1.36 FT. FT.
2025.94 AF AF

85.0 % %

0.10 IN IN

0.1 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 75 78.65

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.56 MG/day during August 2024.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 53.6-97.9 57.6-99.7

TEMPERATURES
MONTHLY RISE OR DROP -1.15
CAPACITY AT END OF PERIOD 2124.92
PERCENT OF FULL CAPACITY 89.1
RAINFALL IN THIS PERIOD 0.00
TOTAL RAINFALL SEASON TO DATE 0.00
ELEVATION BELL CANYON RESERVOIR 418.55
STONEBRIDGE APARTMENTS MG/Aug. 1 -31 0.25 MG/Aug. 1-31

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Aug. 1 -31 0.08 MG/Aug. 1-31

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 1.57

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 48.70
MAXIMUM DAILY PRODUCED n/a

0.26 17.58
PERCENT 28.4% 53.4%
-0.44

August 1-31, 2024

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 28.76 0.80 53.96
AMOUNT PRODUCED in MG 9.37
Agenda Item #10.5.

Page 80 of 252 ends

Supply Level (Acre Feet)
BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
2383 2383 2383 2383
2341
2250
2000
L927 1335 L860 L885 L903 L890
L798
1328 1363
1750
1,505
1437
1,468 1,485 1,473
1500
L413 L376 L405 ’ L410
Entered Phase 1 - 1,431 Acre Ft.
1250 L332
Historic Proiected
1000
Entered Phase 2 - 939 Acre Ft.
750
500 596 Acre Feet*
250
o
. 25A reserve for fire
0 w,5 5 o 5 u v v v v v v v v v v u a a a a a a o a 9 9 8 o e b e e e e r» 1» , d, 0/ 0/ a, 0/ n, n, n, a, n, I» '1 r» a, 0/ 0, d, n, n, 0’ 1» 1» , 0/ n, q, n, w, I» (OQ’Q06} $04 QQ/(J{D ((91 grbk vQ‘Q’D?\OQ \\)\ VOQO(OQIQ06} $04 09/ \Q) ((610g» va g'bA\OQ \& VOQO(3Q? 06’"$04 09/0{D Qéo Q?) vQ‘@QA\OO Agenda Item #10.5.

Page 81 of 252 ends

Agenda Item #10.5.

Page 82 of 252 ends

Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Public Works
DATE: September 24, 2024
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and proposed approval of a Resolution approving the annexation of the property known as 1582
Sulphur Springs Ave, St. Helena, CA (APN 009-362-021),
into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 150.

RECOMMENDED
ACTION:

Staff recommends the City Council adopt a Resolution
approving the annexation of the territory into the St.

Helena Municipal Sewer District No. 1 MSD.

PREVIOUS COUNCIL
ACTION:

City Council approved Resolution 2024-120 on August 13, 2024, requesting to set a public hearing for September 24, 2024, to consider objections to the proposed annexation, as required by state law.

STATEMENT OF THE
PURPOSE:

Commence a public hearing to consider objections to the proposed annexation into the St. Helena Municipal Sewer District No.1. Consideration and approval of a Resolution approving the proposed annexation if the proposed
annexation is found to beneficial to the property.

FINANCIAL IMPACT: None.

BACKGROUND:

Any property that wishes to connect and utilize the sanitary sewer system in the City of St. Helena must be annexed into the Municipal Sewer District No. 1. All applications for annexations shall be approved by the City Council pursuant to the requirements of state law (SHMC § 13.20.040). State law details the requirements in Health and Safety Code Section 4600. City Council approval of the annexation is the formal administrative process to change the property’s tax rate area code from septic to sanitary sewer. The process for a property to be annexed requires that a resolution be adopted ordering a public hearing by an affirmative vote of at least two-thirds of all the members of the City Council (HSC § 4643). The resolution is required to contain the following information and finding:
(a) Describe the boundaries of the territory proposed to be annexed. (b) Designate the proposed annexation by an appropriate number. (c) Declare that the area to be annexed to the district will be benefited by such annexation.

Agenda Item #11.2.

Page 83 of 252 ends

(d) Name the time and place for the hearing of objections by any person interested in the proposed annexation, to the inclusion in the district of any land described in the resolution.

Once adopted, the resolution, together with the names of the members of the City Council voting for and against it, must be published for two successive weeks in a newspaper of general circulation and published in the City. The first publication shall not be more than 60 days nor less than 30 days prior to the date fixed for the hearing.

At the time established for the public hearing, the City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a resolution approving the annexation of the Property into the District which will require at least four affirmative votes. Upon a determination by the Council that the Property will be benefited by the annexation; certified copies of the resolution will then be recorded and filed in the manner and with the same force and effect as provided in Section 4613. Upon recordation of the resolution, the Property annexed becomes a part of the District and is subject to all the liabilities and entitled to all the benefits of the District.

If the City Council approves the resolution following the public hearing on September 24, 2024, City staff will then process the annexation with Napa County and the State Board of Equalization to change the tax rate area code for the property. Staff will work with the applicant to collect outstanding fees and obtain required permits.

DISCUSSION:

The public hearing notices to consider objections to the proposed annexation on September 24, 2024, were first published in the Napa Valley Register on August 22, 2024, and the second on August 29, 2024. Additionally, notices of the public hearing and the Resolution were distributed within the area to be annexed not earlier than the 60th day or later than the 30th day prior to the hearing.

At the time established for the hearing, City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a Resolution approving the annexation of the property into the District, which will require at least four affirmative votes. Upon a determination by the Council that the property will be benefited by the annexation, certified copies of the Resolution will then be recorded (HSC § 4613). Upon recordation of the Resolution the property annexed becomes a part of the District and is subject to all the liabilities and entitled to all the benefits of the District (HSC § 4648).

City Council is requested to consider the annexation from the following parties into the District:

Agenda Item #11.2.

Page 84 of 252 ends

1582 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-021), MSD Annexation No. 150
Parcel map and legal description for the property are attached. Staff request City Council to consider the applicant's annexation request and consider a Resolution approving the annexation. If the City Council approves the Resolution following the hearing, City staff will then process the annexation with Napa County and the State Board of Equalization to change the tax rate area code for the property. Properties will then become eligible to connect to the City's sanitary sewer system.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
1582 Sulphur Springs Parcel Map
1582 Sulphur Springs Legal Description
Resolution
Agenda Item #11.2.

Page 85 of 252 ends

S46‘39'05'W 218 ’ S4758’W
S46‘40'12'W
’26’75
;
540‘13

KENNEDY
N46'51’45”E

7. R=20.00' L=16.30'

2. R=20.00’ =31.42’

3. R=20.00' L=31. 11'

4. N43'08'15’W 2.28'
L0LI.
"U
G.)
\—
CO. O.) LD.
(I) Us
O. UE
.9
_C
’—
LLi
'—
0Z
Assessment Accuracy Liability |s OfAssumed Purposes The DataForOnly Delineated The, No PTN.RANCHOCARNEHUMANA,R.M.BK. D 0F PATENTS,PG. 127
LUGOPARKUNITNO. 1, RM. BK. 9, PG. 59
151.77'
N46'51’45’E
LLA17—30
@
LLA17—30

10.46 Ac.:t
N46'54’E N47’2B’03"E110.25
540’11'57?
47R330
@
N40'08' N40’11’57'W 15"W
110.25’ N46’51'45”E N4728'03"E

SULPHUR SPRINGS
I'STRIP 'ARC E "A"

I' STRI P
PARCEL “B”
S46'51'24”W

99.02'
27PM99—4
540471 775
346‘51'45'W

95.04 '
27PM99—1 .

N40'47’17"W102.00
J
8000' N46’54' 93.94' S46'51'45’W
540'06’ 1"E $4006" 7”E
/’00.
840‘15'5
Tax Area Code
8 3000
g 3002

79.57 3—17—89
PTN362—2425RS 2—17—05
362—15 & 16 RS 9—23—16
362—26 & 27 LLA12—27—17
362—21 RS 6—14-18
362-28THRU31 PM 12—19—18

REVISION DATE
l960~6|
9—36
Agenda Item #11.2.

Page 86 of 252 ends

JACKSON
AND

ASSOCIATES

LAND SURVEYORS
Exhibit "A,,
LEGAL DESCRIPTION FOR SEWER ANNEXA TlON
Being the Lands of Robert Woodward Inch, Jr. and Jane Stanley Inch, trustees of the Inch Revocable Trust, as described in Deed Document no. 2017-0011524, Napa County Records, a recital of which is:

PARCEL ONE:

Commencing at a point on the southeastern boundary of the City of St. Helena, said boundary being further described as the northwestern line of Sulphur Springs A venue, distant thereon South 46°54, West 1468.34 feet from the monument marking the intersection thereof with the monumented center line of Main Street, and running thence along said city boundary line, South 46°54' West 100.0 feet; thence North 40°06' West 201.89 feet; thence North 46°54' East IO0.0 feet; thence South 40°06' East 201.89 feet to the point of commencement.

PARCEL TWO:

Commending at a point on the northwesterly line of Sulphur Springs A venue at the most southern comer of the 0.906 acre parcel ofland described in the Deed to Frank S. Mitchell et ux, recorded March 5,1951 in Book 359 of Official Reco� page 582, Napa County Records; thence southwesterly along said line of Sulphur Springs A venue l 0.25 feet to a point half way between the point of commencement and the most eastern comer of the 1.0 acre parcel of land described in the Deed to Albert H. Carlson et ux, recorded January 3, 1951 in Book 355 of Official Records at page 274, Napa County Records; thence North 40 °06' West 201.89 feet;
thence North 46°54' East 10.25 feet to the most western comer of said 0.906 acre parcel; thence South 40°06' East along the southwesterly line of said 0.906 acre parcel 201.89 feet to the point of commencement.

J1dcson & Associates PO Box 737, Cloverdale, Ca 95425 (707) 894-8494 email· [email protected]
Agenda Item #11.2.

Page 87 of 252 ends

Agenda Item #11.2.

Page 88 of 252 ends

CITY OF ST. HELENA
RESOLUTION NO. 2024-

CONSIDERATION AND PROPOSED APPROVAL OF A RESOLUTION APPROVING THE ANNEXATION OF THE PROPERTY KNOWN AS 1582 SULPHUR SPRINGS AVENUE, ST.

HELENA, CA (APN 009-362-021), IN THE ST. HELENA MUNICIPAL SEWER DISTRICT NO. 1, ANNEXATION NO. 150.

RECITALS
A. The property at 1582 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-021), will benefit from annexation into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 150; and B. A public hearing regarding this proposed annexation was ordered on August 13, 2024, and held on September 24, 2024, at a regular meeting of the City Council of the City of St. Helena; and C. All annexation fees have been paid; and
D. The City has complied with all laws applicable to these annexation proceedings, including without limitation Health & Safety Code Section 4641.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The territory described in the attached parcel map, commonly known as 1582 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-021), is hereby ordered annexed.

2. The City Clerk shall cause a certified copy of this Resolution to be recorded with the official records of the County of Napa, pursuant to section 4647 of the Health & Safety Code.

Approved at a Regular Meeting if the St. Helena City Council on September 24, 2024, by the following vote:

Agenda Item #11.2.

Page 89 of 252 ends

Page 90 of 252 ends

City Council
September 24, 2024
Agenda Item ---
Public Hearing – Sewer Annexation
1582 Sulphur Springs Ave
Joe Leach, PE, Director of Public Works
Agenda Item #11.2.

Page 91 of 252 ends

• Public Hearing for the purposes of annexing parcels into the St Helena Municipal Sewer District No. 1.
• Consistent with St Helena Municipal Code 13.20.040
• Once approved, filing with Napa County and State Board of Equalization • Initial step to connect to sewer system
- applicants responsible for all connection costs
- may be eligible for reimbursement for mainline extension - may be required to reimburse another property owner for previous mainline extension.

Scope of Action
Agenda Item #11.2.

Page 92 of 252 ends

1582 Sulphur Springs Avenue
Agenda Item #11.2.

Page 93 of 252 ends

Adopt Resolution of the City Council of the City of St. Helena to approve the annexation of the property known as:
• 1582 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-021), into the St.

Helena Municipal Sewer District No. 1, MSD Annexation No. 150.

Recommended Action
Agenda Item #11.2.

Page 94 of 252 ends

Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Public Works
DATE: September 24, 2024
FROM: Jose Calderon, Engineering Technician II
SUBJECT: Introduction and first reading of an ordinance amending Section 15.36.050(A)(3) of the St. Helena Municipal Code to allow for certain traffic calming measures, including speed cushions under the approval of the Fire Chief.

RECOMMENDED
ACTION:

City Council to introduce and waive first reading of an Ordinance of amending section 15.36.050(A)(3) of the St.

Helena Municipal Code to allow for various traffic calming measures on public streets in the City of St Helena subject to the approval of the Fire Chief.

PREVIOUS COUNCIL
ACTION:

Per Council direction during the prior Introduction of this matter on August 13, 2024, Council directed staff to revisit Raised Crosswalks and other items as additional Traffic Calming measures to be added in the amendment.

STATEMENT OF THE
PURPOSE:

To adopt amendments to Section 15.36.050 of the St.

Helena Municipal Code to allow traffic calming devices, including speed cushions, with the approval of the City of St Helena Fire Chief.

FINANCIAL IMPACT: None.

BACKGROUND:

Staff presented to City Council on August 13, 2024 to ask council members to allow the Amendment of Section 15.36.050. The proposed amendment was to add Speed Cushions with cutouts for Emergency vehicle access. In addition, the Fire Chief would have final say on placement and location of the speed cushions.

During the Council meeting, there was discussion about adding raised crosswalks and other measures suggested by the Napa County Bike Coalition.

DISCUSSION:

Staff has considered the comments presented by the Napa Valley Bicycle Coalition and Council discussions.

After review, Staff have revised the Ordinance expanding the list of traffic calming measures permissible within the City to include those that rely on vertical deflection.

The Fire Chief retains authority to review and approve the use of these traffic calming measures on a case-by-case basis.

Agenda Item #11.3.

Page 95 of 252 ends

Staff greatly appreciates, the Napa County Bike Coalition concern and appreciation for the safety of our community.

ENVIRONMENTAL REVIEW: This is not CEQA project.

GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

ORDINANCE.St. Helena_ Ordinance re Rescission of Speed Hump Prohibition.REV 1- c1 (1) (2) (1)
Section 503.4.1 Traffic Calming Devices amendment (1)
Exhibit A
Exhibit B
Agenda Item #11.3.

Page 96 of 252 ends

ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AMENDING SECTION 15.36.050(A)(3) OF THE
ST. HELENA MUNICIPAL CODE TO ALLOW FOR THE USE OF

CERTAIN TRAFFIC CALMING MEASURES ON PUBLIC STREETS
IN THE CITY OF ST. HELENA
WHEREAS, Title 15 (Buildings and Construction) of the City of St. Helena’s (City) Municipal Code contains regulations amending the California Fire Code; and WHEREAS, Section 15.36.050 of Title 15 of the City’s Municipal Code amends California Fire Code Section 503.4.1 and prohibits traffic calming measures including speed humps, speed tables and similar structures within the City of St. Helena; and WHEREAS, the City Council desires to allow the use of certain traffic calming measures permissible under California Fire Code Section 503.4.1 but prohibited by St.

Helena’s Municipal Code Section 15.36.050.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ST. HELENA, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals: This Ordinance incorporates, and by this reference makes a part hereof, the aforementioned recitals;
SECTION 2. Amendment to Municipal Code Section 15.36.050(A)(3) of the City’s Municipal Code is hereby amended as follows:
“3. Section 503.4.1, Traffic calming devices, California Fire Code 2022, Chapter 5, is amended to read as follows:
“Traffic calming measures that cause vertical deflection across the full width of the vehicle travel lanes shall be allowed in public or private roadways, driveways or fire apparatus access routes with the approval of the Fire Chief for the City of St. Helena.

Traffic calming devices such as speed cushions, when installed discontinuous across the travel lane or when wheel channels are provided, are permissible within the public right of way with the approval of the Fire Chief for the City of St. Helena.

Traffic calming measures which narrow travel lanes such as curb extensions, raised medians and “bulb-outs” are permissible. Traffic calming measures that provide an audible signal to the driver such as pavement texture are also permissible.” SECTION 3. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section Agenda Item #11.3.

Page 97 of 252 ends

-2-
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof, is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. If for any reason any portion of this ordinance is found to be invalid by a court of competent jurisdiction, the balance of this ordinance shall not be affected.

SECTION 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days after its adoption, and a summary of this ordinance shall be published once with the names of the members of the Council voting for and against the ordinance in the St. Helena Star, a newspaper of general circulation published in the City of St. Helena.

THE FOREGOING ORDINANCE was introduced at a regular meeting of the St. Helena City Council on the day of , 2024, and was adopted at a regular meeting of the St. Helena City Council on the day of , 2024, by the following vote:

Mayor Dohring: _____
Vice Mayor Hall: _____
Councilmember Chouteau: _____
Councilmember Kenealy: _____
Councilmember Summers: _____
APPROVED:
_______________________________
Paul Jamison Dohring, Mayor
ATTEST:

CITY OF ST. HELENA
___________________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #11.3.

Page 98 of 252 ends

-3-
I, CINDY TZAFOPOULOS, CITY CLERK of the City of St. Helena, California, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the day of , 2024. That thereafter said Ordinance was duly adopted and passed at a regular meeting of the City Council on the day of , 2024, by the following vote:

Mayor Dohring: _____
Vice Mayor Hall: _____
Councilmember Chouteau: _____
Councilmember Kenealy: _____
Councilmember Summers: _____
Agenda Item #11.3.

Page 99 of 252 ends

Section 503.4.1, Traffic calming devices, California Fire Code 2022, Chapter 5, is amended to read as follows:

Traffic calming measures that cause vertical deflection across the full width of the vehicle travel lanes shall be allowed in public or private roadways, driveways or fire apparatus access routes with the approval of the Fire Chief for the City of St. Helena.

Traffic calming devices including, but not limited to, speed bumps, speed humps, speed tables, speed depressions, shall not be allowed on public or private roadways, driveways or fire apparatus access routes such as speed cushions, when installed discontinuous across the travel lane or when wheel channels are provided, are permissible within the public right of way with the approval of the Fire Chief for the City of St. Helena.

Page 100 of 252 ends

Agenda Item #11.3.

Page 101 of 252 ends

490 Mendocino Avenue, Suite 201 Santa Rosa, CA 95401 707.542.9500 w-trans.com SANTA ROSA • OAKLAND
March 15, 2023
Mr. Derek Rayner, PE
Public Works Department
414 Washington Street
Calistoga, CA 94515
Grant Street Speed Cushion Effectiveness Evaluation
Dear Mr. Rayner;
As requested, W-Trans has completed an evaluation of the potential effectiveness of speed cushions at calming traffic on Grant Street in the City of Calistoga. The purpose of this letter is to summarize the procedure that was used to test the speed cushions and the results of the analysis.

Procedure

1. Average Daily Traffic (ADT) counts with speed data were obtained for a period of one week on Grant Street between Wednesday September 28, 2022, and Tuesday October 4, 2022, to document conditions and travel speeds prior to installation of the speed cushions. This data collection effort was scheduled to occur during clear weather and typical traffic conditions while local schools were in session.

2. A field visit of the study area and a brief speed survey was conducted using a pocket radar device to validate the larger speed survey dataset.

3. Three speed cushions were installed by City staff with two different spacing distances to test not only the effect that speed cushions have on reducing travel speeds, but also the effect that travel distance between cushions may have on the effectiveness of the devices.

4. Once the devices were in place for a period of two weeks to allow motorists sufficient time to modify their behavior based on the new conditions, another round of ADT counts with speed measurements were collected for a period of one week between each set of cushions from Wednesday November 16, 2022, through Tuesday November 22, 2022.

5. Various speed metrics were calculated to document “after” conditions and compared to conditions before installation of the speed cushions to determine the extent to which the speed cushions had reduced vehicle travel speeds. Additionally, the speed calculations for the two different spacing distances were compared.

Setting
Grant Street is classified as an arterial roadway in the City’s General Plan and has a paved roadway width that varies between 22 and 24 feet depending on the presence of bike facilities and on-street parking. The segment between Garnett Creek Court and Mora Avenue has limited pedestrian facilities and a Class II bicycle lane in only the eastbound direction. The roadway is classified as a Bicycle Route and has a posted speed limit of 25 miles per hour (mph).

Before Conditions
Based on speed data collected over a period of seven days between Wednesday, September 28, 2022, and Tuesday, October 4, 2022, prior to installation of the speed cushions, the roadway had an average travel speed of 25 mph in both directions with an 85th percentile speed (the speed at or below which 85 percent of motorists travel) of 31 mph in the eastbound direction and 29 mph westbound. The 85th percentile speed is of particular importance because this is the current metric used to establish legal radar enforceable speed limits in the state of California, though recent changes to state law will allow for greater flexibility setting speed limits when the changes take effect within the next two to three years. The 95th percentile speeds were measured at 35 mph eastbound and 34 mph westbound, with high speeds in the range of 45 to 49 mph in both directions. All speed metrics were generally found to be slightly higher in the eastbound direction than westbound, likely because Agenda Item #11.3.

Page 102 of 252 ends

Mr. Derek Rayner, PE Page 2 March 15, 2023
motorists traveling eastbound are coming from a higher speed setting with a posted speed limit of 35 mph within the County of Napa. The speed data metrics on Grant Street collected prior to the installation of speed cushions are summarized in Table 1.

Table 1 – Summary of Grant Street Speed Data Before Installation of Speed Cushions Direction 15th pctl 50th pctl Average 85th pctl 95th pctl High Speed Eastbound 20 26 25 31 35 45-49
Westbound 20 25 25 29 34 45-49
Notes: All speed values are in miles per hour (mph); pctl = percentile A brief speed survey of 20 vehicles in each direction was collected using a pocket radar device in an effort to validate the larger weeklong dataset. The pocket radar survey resulted in an average travel speed of 26 mph in the eastbound direction and 25 mph in the westbound direction which was consistent with the results of the larger dataset.

After Conditions
Three speed cushions were installed by City staff in October and November 2022 between Redwood Avenue and approximately 200 feet west of Mora Avenue. The western and middle speed cushions were installed approximately 500 feet apart, while the middle and eastern speed cushions were installed approximately 250 feet apart. After all three speed cushions were in place for two weeks, a second round of speed data was collected for a period of one week from Wednesday, November 16, 2022, through Tuesday, November 22, 2022, at the approximate mid-point between each set of cushions. Plate 1 shows conditions before and after installation of a speed cushion looking east near Redwood Avenue. An exhibit showing the locations of all three speed cushions overlaid on an aerial map is enclosed for reference.

Before After
Plate 1 Grant Street Looking East Before and After Installation of a Speed Cushion A comparison of the post-installation speed data to the data collected prior to installation of the traffic calming devices revealed that average travel speeds had dropped from 25 mph to 22 mph eastbound and to 20 mph westbound on the segment with 500-foot spacing between speed cushions. The average travel speed in the eastbound direction dropped another one mph to 21 mph on the segment with 250-foot spacing. The speed cushions had similar effects on 85th percentile speeds as this metric dropped from 31 mph in the eastbound direction pre-installation to 28 mph with 500-foot spacing and to 25 mph with 250-foot spacing. The 85th percentile speed in the westbound direction dropped from 29 mph pre-installation to 25 mph with 500-foot spacing and to 24 mph with 250-foot spacing. The highest speed recorded dropped by an increment of 5 mph in Agenda Item #11.3.

Page 103 of 252 ends

Mr. Derek Rayner, PE Page 3 March 15, 2023
the eastbound direction and 10 mph in the westbound direction on the segment with 500-foot spacing compared to data before installation. On the segment with 250-foot spacing between cushions, the highest travel speed recorded dropped by an increment of 10 mph in the eastbound direction and 15 mph in the westbound direction.

A summary of the speed data metrics on Grant Street collected after installation of speed cushions is shown in Table 2.

Table 2 – Summary of Grant Street Speed Data After Installation of Speed Cushions Spacing Distance
Direction
15th pctl 50th pctl Average 85th pctl 95th pctl High Speed 500 Feet
Eastbound 17 22 22 28 30 40-44
Westbound 17 21 20 25 28 35-39
250 Feet
Eastbound 17 21 21 25 28 35-39
Westbound 14 19 20 24 26 30-34
Notes: All speed values are in miles per hour (mph); pctl = percentile In addition to decreasing the 85th percentile speeds, the speed cushions also appear to have resulted in more consistent travel speeds overall. The pre-installation 85th percentile speeds varied by as much as three mph between days, while the data varied by no more than one mph between days after installation. Plates 2 and 3 indicate the 85th percentile speeds on Grant Street by day of week for conditions prior to installation of the traffic calming devices and afterwards.

Plate 2 Grant Street Eastbound 85th Percentile Travel Speeds (mph) 22 24
26 28
30 32
Before Treatment After Treatment (500-ft Spacing)
After Treatment (250-ft Spacing)
Agenda Item #11.3.

Page 104 of 252 ends

Mr. Derek Rayner, PE Page 4 March 15, 2023
Plate 3 Grant Street Westbound 85th Percentile Travel Speeds (mph) Key Findings
• Prior to installation of speed cushions, Grant Street had an average travel speed of 25 mph in both directions with 85th percentile speeds of 31 mph in the eastbound direction and 29 mph westbound. • The speed cushions were effective at reducing all speed parameters calculated with the shorter 250-foot spacing between cushions resulting in a greater speed reduction than the 500-foot spacing. • With 500-foot spacing between cushions, average travel speeds dropped from 25 mph to 22 mph in the eastbound direction and to 20 mph westbound. The 85th percentile speeds dropped from 31 mph in the eastbound direction to 28 mph and from 29 mph in the westbound direction to 25 mph. The highest travel speed recorded dropped by an increment of 5 mph in the eastbound direction and 10 mph in the westbound direction.
• With 250-foot spacing between cushions, average travel speeds dropped from 25 mph to 21 mph in the eastbound direction and to 20 mph westbound. The 85th percentile speeds dropped from 31 mph in the eastbound direction to 25 mph and from 29 mph in the westbound direction to 24 mph. The highest travel speed recorded dropped by an increment of 10 mph in the eastbound direction and 15 mph in the westbound direction.
• The speed cushions appear to have resulted in not only lower travel speeds, but more consistent travel speeds between days.
• All speed metrics were generally found to be slightly higher in the eastbound direction than westbound, likely due to the more rural character of the roadway to the west of the study segment.

Thank you for giving W-Trans the opportunity to provide these services. Please call if you have any questions.

Sincerely,
Cameron Nye, EIT
Associate Engineer
Dalene J. Whitlock, PE, PTOE
Senior Principal
Enclosure: Speed Cushion Layout DJW/cn/CAL059.L1
22 24
26 28
30 32
Before Treatment After Treatment (500-ft Spacing)
After Treatment (250-ft Spacing)
Agenda Item #11.3.

Page 105 of 252 ends

Agenda Item #11.3.

Page 106 of 252 ends

P.O. Box 5157 | Napa, CA 94581 | (707) 258-6318 | www.napabike.org August 12, 2024
Re: Agenda Item 11.1 - St. Helena Municipal Code to allow for certain traffic calming measures Dear Mayor Dohring and Council Members,
The Napa County Bicycle Coalition (NCBC) represents over 2,000 members and supporters throughout Napa County in advocating to make riding a bicycle in our communities safe, convenient, and accessible for riders of all ages and abilities. For over 15 years, NCBC has worked with local organizations, businesses, elected officials, and the public to align our transportation infrastructure with the needs of cyclists and other active transportation users.

We thank the City of St. Helena for considering updating its municipal code to allow for more traffic calming measures. Traffic calming reduces speeding, and over one-third of California’s traffic fatalities are speeding-related.

However, we are concerned that the update as currently written will unnecessarily take useful traffic calming tools off the table. This would require already taxed city staff to prepare an ordinance amendment down the road should the City decide it wants to expand its toolbox. We ask that Council amend this current draft in a manner that does not preclude the use of raised crosswalks, raised intersections, and speed tables—in other words, “measures that cause vertical deflection across the full width of the vehicle travel lanes.” According to US Department of Transportation data, pedestrian fatalities are at their highest level in 40 years. They have increased by 68% since 2011. This is not just a national problem; it’s a local problem as well. The latest data from California’s Office of Traffic Safety ranks the City of St. Helena as the second worst in the state for pedestrian fatalities and serious injuries, compared to the 76 cities of similar size throughout California. There is only one year in the past five years where St. Helena has not ranked within the 7 worst cities of its size. Given the historic high numbers of pedestrians who are killed on roads, it is important to balance the potential benefit of traffic calming measures with the benefit of emergency service response times.

The Federal Highway Administration cites a study that indicates raised crosswalks slow response times by 3 seconds. We do understand that some traffic calming may come with trade-offs about which Fire Departments have valid concerns. However, we are asking that traffic deaths be considered alongside emergency response times in any analysis of benefits for the public good.

The change to the draft language we are proposing (see below) would keep ultimate approval of traffic calming measures in the Fire Department’s hands; the change would simply ensure the right tools are there if and when the City needs them, without putting an undue burden on staff to revise an ordinance once again.

Agenda Item #11.3.

Page 107 of 252 ends

P.O. Box 5157 | Napa, CA 94581 | (707) 258-6318 | www.napabike.org The City of Napa recently completed an overhaul of its neighborhood traffic calming program, and “measures that cause vertical deflection across the full width of the vehicle travel lanes,” like raised crosswalks and speed tables, are included in their traffic calming toolbox. Napa County’s recently completed Vision Zero plan also includes raised crosswalks and intersections, and speed tables. This does not mean they will be implemented. It means that if and when these life-saving measures are deemed to be the best solution, local jurisdictions will have the ability to implement them.

Having a full traffic calming toolbox is
especially important now as our country is
beginning to recognize traffic fatalities and
serious injuries as a preventable public
health crisis. There are also many ancillary
negative health impacts that come with
dangerous streets—walking and riding to
school decreases, along with rates of other
active transportation use, which in turns
lowers rates of physical activity and
increases greenhouse gas emissions.

Should council members or City staff have
any questions about our comments, please do not hesitate to reach out to me at (707) 258- 6318 or [email protected]. Thank you for your time and consideration.

Sincerely,
Kara Vernor
Executive Director
Napa County Bicycle Coalition
Full requested change to the draft:
“Traffic calming devices such as speed cushions are permissible within the public right of way with the approval of the Fire Chief for the City of St. Helena. Traffic calming measures which narrow travel lanes such as curb extensions, raised medians and “bulb-outs” are permissible.

Traffic calming measures that provide an audible signal to the driver such as pavement texture are also permissible.”
A Raised Crosswalk
A Speed Table
Agenda Item #11.3.

Page 108 of 252 ends

Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Public Works
DATE: September 24, 2024
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Introduction of Proposed Water Filtration Device Rebate Program.

RECOMMENDED
ACTION:

Provide direction regarding implementing the rebate
program.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To propose a new rebate program for water filtration
devices to be offered to residential and commercial utility customers of the City of St. Helena potable water system.

FINANCIAL IMPACT: The overall fiscal impact is unknown at this time. However, at a future meeting, staff will recommend an initial pilot program budget of $50,000 utilizing Water Operations
funds (Fund 561).

BACKGROUND:

Recently the community experienced water quality issues. To address these issues and promote the use of water filtration systems, staff proposes a rebate program. The goal is to alleviate water quality fluctuations and minimize risk to public health as the City makes improvements to the water treatment and distribution infrastructure.

DISCUSSION:

Rebate Program:

Staff is proposing a one-time rebate of $150 that would be available to each residential utility customer address with proof of the purchase of a water filtration device or replacement filter.

Similarly, a one-time rebate of $300 would be available to commercial and industrial utility customers who provide proof of purchase of a water filtration device or replacement filter. Rebate funds would be made available on a first come first serve basis.
 Residential Properties: up to $150 rebate per utility customer  Commercial Properties: up to $300 rebate per utility customer Program Details:

1. Eligibility:

Agenda Item #13.1.

Page 109 of 252 ends

 Residential and commercial utility customers for the St. Helena potable water system (i.e. both inside and outside of the City Limits).  Proof of purchase and installation of an approved water filtration device is required.

2. Application Process:
 Submit a completed online application form along with proof of purchase and proof of residency for residential applicants.
 Pictures of the installation of the water filtration device.  Rebate claims will be processed within 30 days of receipt.

3. Disclaimer:
 The water filtration devices covered by this rebate program have not been independently tested or certified by any third-party organization. The city does not endorse or guarantee the effectiveness of any water filtration devices.

ENVIRONMENTAL REVIEW: This is not a CEQA project.

GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Proposed Water Filtration Device Rebate Program 2024
Agenda Item #13.1.

Page 110 of 252 ends

Proposed Water Filtration
Device Rebate Program
City of St. Helena
September 24, 2024
Presented by Public Works Director Joseph Leach
Agenda Item #13.1.

Page 111 of 252 ends

Introduction
To propose a new rebate
program for water filtration
devices to be offered to
residential and commercial
utilities customers in St.

Helena.

Rebate Amounts:

Residential Properties: up to $150
Commercial Properties: up to $300
Agenda Item #13.1.

Page 112 of 252 ends

Eligibility & Application Process
Eligibility:
•Must be current St. Helena utility customer
•Proof of purchase and installment required
Application Steps:

1.Complete online application form

2.Submit proof of purchase, proof of utility account for applicants and installation Processing Time: Within 30 days
Agenda Item #13.1.

Page 113 of 252 ends

Benefits & Disclaimer
Benefits:
•Address community concerns about water quality
•Potential health improvements
•Financial incentive to adopt filtration systems
Disclaimer:
•Devices have not been independently tested or
certified
•No endorsement or guarantee of effectiveness by
the City
Agenda Item #13.1.

Page 114 of 252 ends

Water Filtration Examples
• Under Sink Filtration Examples
Aquasana - $124.99
Hydroviv - $199.99
Brio Water - $129
Amazon - $49.29
• Whole Property Filtration Examples
Aquasana - $999
Kind Water Systems - $928
Agenda Item #13.1.

Page 115 of 252 ends

Budget Impact
Budget:

Staff is recommending a budget of $50,000 for the
rebate program.

Agenda Item #13.1.

Page 116 of 252 ends

Questions & Discussion
Agenda Item #13.1.

Page 117 of 252 ends

Page 118 of 252 ends

Proposed Water Filtration
Device Rebate Program
City of St. Helena
September 24, 2024
Presented by Public Works Director Joseph Leach
Agenda Item #13.1.

Page 119 of 252 ends

Introduction
To propose a new rebate
program for water filtration
devices to be offered to
residential and commercial
utilities customers in St.

Helena.

Rebate Amounts:

Residential Properties: up to $150
Commercial Properties: up to $300
Agenda Item #13.1.

Page 120 of 252 ends

Eligibility & Application Process
Eligibility:
•Must be current St. Helena utility customer
•Proof of purchase and installment required
Application Steps:

1.Complete online application form

2.Submit proof of purchase, proof of utility account for applicants and installation Processing Time: Within 30 days
Agenda Item #13.1.

Page 121 of 252 ends

Page 122 of 252 ends

Page 123 of 252 ends

Budget Impact
Budget:

Staff is recommending a budget of $50,000 for the
rebate program.

Agenda Item #13.1.

Page 124 of 252 ends

Questions & Discussion
Agenda Item #13.1.

Page 125 of 252 ends

Page 126 of 252 ends

Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Public Works
DATE: September 24, 2024
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Proposed Approval of a Resolution Adopting the Five-Year Capital Improvement Program for
Fiscal Years 2024-25 to 2028-29.

RECOMMENDED
ACTION:

Staff recommends City Council approve the attached
Resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To approve a resolution approving the City of St. Helena Five-Year Capital Improvement Program for Fiscal Years
2024-25 to 2028-29; with $13.8 million budgeted for
FY2024-25.

FINANCIAL IMPACT: The City's FY2025-2029 CIP consists of 106 Projects in five divisions totaling approximately $66.2 million over a five-year period with $13.8 million of the projects
appropriated for FY2024-25.

All funds and expenditures beyond Fiscal Year 2024-25
have no direct fiscal impact because the CIP is not a
financial commitment by City Council, but rather a planning and forecasting tool.

It should be noted that while projects are scheduled to be completed during FY25, there may be projects that span
beyond the current fiscal year due to a variety of variables including, but not limited to, revenue collection timing and available of project funding (i.e. "cashflow"), development schedule of design/permitting/procurement of professional consultant services, etc.

BACKGROUND:

The proposed City of St Helena Capital Improvement Program (CIP) is a five-year planning tool that identifies anticipated capital improvements and their funding sources for fiscal years 2024-25 through 2028-29. The adoption of the CIP only appropriates funding for the current fiscal year. The subsequent fiscal years and projected expenses/funding serve as a budgeting and planning tool.

Agenda Item #13.2.

Page 127 of 252 ends

DISCUSSION:

This staff report summarizes the five-year funding strategy to deliver capital improvements to City infrastructure and facilities. The expenditures shown for the first two years of the CIP in Civic, Streets, Water, Wastewater and Stormwater are consistent with the operating budget in fiscal year 2024-25. The subsequent years are subject to change due to more detailed engineering analysis becoming available, City Council direction on project priorities, updates to revenues, and changes in project costs. These variables are the basis of annual update to the Five-Year CIP.

CIP programs and projects are dedicated to maintaining and improving City infrastructure in the five divisions noted above. The attached program (Attachment 2) details the project funding by division for the Five-Year CIP. California Government Code Section 65401 requires that the Planning Commission find that the proposed CIP is consistent with the City's General Plan prior to City Council adoption of the CIP. The Planning Commission made this finding and adopted the corresponding Planning Commission Resolution at its meeting on September 17, 2024.

Throughout the years, many of the projects on the CIP list have been "rolled over" without receiving any updates to costs or project scope. Utilizing the information from the below sources, and other unfunded CIP needs, staff has compiled the proposed CIP.

1. Facilities Condition and Needs Assessment (2017)

2. St. Helena Assets Planning Engagement (SHAPE) Committee (2018)

3. Financing Civic Infrastructure Task Force (2020)

4. Integrated Utility Master Plan (2021)

5. General Obligation Bond Projects (2022)

6. Water/Wastewater Rate Study (2023)

7. Council Adopted Pavement Program (2023)

8. Water Bonds (2024)
The intent of the report is to demonstrate the vast infrastructure needs of the City. The basis of prioritization is based upon project priorities and risk management delineated in related studies (e.g. Integrated Utility Master Plan) and then further modified based upon funding options (e.g. public sentiment towards significant rate increases, grant funding availability, etc.)
It should be noted that part of the Council goals is to provide a biennial update to the 30-year CIP list. It is anticipated the update would occur in the first quarter of 2025.

ENVIRONMENTAL REVIEW:

Exempt. Adoption of a plan is not subject to CEQA. It is expected that each project would be subject to CEQA evaluation during project development.

GOAL:

Agenda Item #13.2.

Page 128 of 252 ends

Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Attachment 1_2024-25 Five-Year CIP Resolution
Attachment 2_2024-25 Five-Year CIP Document_091924
Agenda Item #13.2.

Page 129 of 252 ends

CITY OF ST. HELENA
RESOLUTION NO. 2024-

ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS 2024-25 TO 2028-29; WITH
$13.8 MILLION PROGRAMMED FOR FY2024-25.

RECITALS
A. The City of St Helena has prepared a Five-Year Capital Improvement Program (CIP) which sets forth a funding strategy for proposed capital projects; and B. The CIP is a planning tool that identifies anticipated capital improvements for Fiscal Years 2024-25 to 2028-29; and
C. The CIP also identifies the funding sources to finance the capital improvements proposed to be undertaken in the next five fiscal years and includes recommended time schedules and cost estimates of the various capital improvement projects; and D. The expenditures shown for the first year of the CIP comprise the Capital Budget starting in Fiscal Year 2024-25, a total of $13.8 million. Subsequent years are also included in the CIP, although these “future years” are subject to change due to more detailed engineering analysis becoming available, possible changes in project priorities, updates or revisions to anticipated revenues, and/or changes in cost and funding projections; and
E. The CIP is anticipated to be updated annually, as a whole, and amendments can be considered by the City Council at any time; and
F. City Council of the City of St Helena has designated the City Planning Commission as the planning agency for the City of St Helena; and
G. State Law requires that designated planning agencies review their agency’s capital improvement plan to ensure compliance with the adopted General Plan; and H. On September 17, 2024, the Planning Commission, during a regularly scheduled meeting, considered the projects and programs for Fiscal Year 2024-25 in the City’s Capital Improvement Program and their conformity to the adopted City General Plan; and
I. A majority of the fiscal impact to the CIP have been transferred in prior years and any additional funds have been identified in the adopted budget for Fiscal Year 2024-25. Additional funding required for the proposed FY 2024-25 Capital Improvement Program that was not identified in the adopted budget for Fiscal Year 2024-25 is included in Exhibit A.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

Agenda Item #13.2.

Page 130 of 252 ends

1. The Five-Year Capital Improvement Program for Fiscal Years 2024-25 to 2028- 29; with $13.8 million slated for FY2024-25 is hereby adopted.

2. Approve the additional transfers required for the proposed FY 2024-25 Capital Improvement Program that was not identified in the adopted budget for Fiscal Year 2024-25 in Exhibit A.

Approved at a Regular Meeting of the St. Helena City Council on September 24, 2024, by the following vote:

Mayor Dohring:

Vice Mayor Hall:

Council Member Chouteau:

Council Member Kenealy:

Council Member Summers:

APPROVED: ATTEST:

__________________________ _________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #13.2.

Page 131 of 252 ends

EXHIBIT A

ADJUSTMENT TO SCHEDULE OF TRANSFERS
Fiscal Year 2024/2025
From: To: Description
FY 2024/25
Adopted
Budget
FY 2024/25
Adjusted
Budget
%
Change
FROM: HIGHWAY USERS TAX AND ROAD MAINTENANCE & REHABILITATION ACT 225 741 Streets CIP 36,147 69,291 91.7%
226 741 Streets CIP 21,506 41,929 95.0%
228 741 Streets CIP 2,020 16,867 735.0%
229 741 Streets CIP 54,858 254,642 364.2%
230 741 Streets CIP 136,172 238,607 75.2%
TOTAL 250,703 621,336 147.8%
FROM: MEASURE T
240 741 Streets CIP 1,232,500 2,343,011 90.01%
TOTAL 1,232,500 2,046,011 66.0%
FROM: FLOOD CONTROL FUND
700 741 Streets CIP 15,000 25,000 66.7%
TOTAL 15,000 25,000 66.7%
FROM: 2022 GO BOND FUND
421 763 Water CIP - 315,706 100.0%
721 773 Wastewater CIP - 327,026 100.0%
TOTAL - 642,732 100.0%
FROM: WATER IMPACT FEE FUND
764 763 Water CIP - 10,000 100.0%
TOTAL - 10,000 100.0%
Agenda Item #13.2.

Page 132 of 252 ends

5-YEAR CAPITAL IMPROVEMENT PROGRAM
CITY OF ST. HELENA, CA
FY 2024-25 to FY 2028-29
Agenda Item #13.2.

Page 133 of 252 ends

Table of Contents
City of St. Helena FY2024-25 to FY2028-29
TOC Report SubTitle2
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 4 1 - Civic 6
Project # Project Page #
C19-03 Crane Park Lighting Improvements 7
C20-02 Repaint Fire Station # 1 8
C20-04 Baldwin Park Fence & Pathway Repair 9
C22-01 City Hall Relocation - Tenant Improvements 10
C22-02 Replace Playground Equipment and Fence at Crane Park 11 C22-03 Jacob Meily Park Drainage Site Survey and Installation of New Turf 12 and Upgrade Irrigation
C23-01 Emergency Back-Up Power - Corp Yard & Crinella Pump Station 13 C24-01 Parks & Recreation Master Plan 14
C24-02 Trails & Open Space Amenities - Phase 1 15
2 - Streets 16
Project # Project Page #
R18-81 Downtown Sidewalk Improvements 18
R19-04 Sulphur Creek Sediment Removal 19
R19-05 Grayson and South Crane Rehab 20
R21-01 Silverado Trail Overlay 21
R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue 22 and Elmhurst Avenue
R21-04 Pope Street Crosswalk Improvements at College Avenue 23 R22-79 Pavement Restoration FY22 Design/FY 23 Construction 24 R23-01 Signalization Dowdell Lane and Hwy 29 25
R23-02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter 26 Oak
R23-79 Pavement Restoration FY23 Design/FY 24 Construction 27 R24-01 Streets Master Plan 28
R24-02 Oak Avenue Rehabilitation 29
R24-79 Pavement Restoration FY24 Design/FY 25 Construction 30 R25-79 Pavement Restoration FY 25 Design/FY 26 Construction 31 R25-81 Downtown Sidewalk Paver Rehabilitation Project 32 R26-79 Pavement Restoration FY 26 Design/FY 27 Construction 33 R27-79 Pavement Restoration FY 27 Design/FY 28 Construction 34 R28-79 Pavement Restoration FY 28 Design/FY 29 Construction 35 R29-79 Pavement Restoration FY 29 Design/FY 30 Construction 36 3 - Water 37
Project # Project Page #
1 Agenda Item #13.2.

Page 134 of 252 ends

W-101 Tank 2 Rehabilitation 39
W-108 Lower Reservoir Rehab 40
W-109 Bell Canyon Intake Tower Replacement 41
W-35 Bell Canyon Reservoir Improvements 42
W-80 Dwyer Road Booster (Pump Station) 43
W-85 Bell House Valve Replacement 44
W-86 Spring Mountain Pressure Zone Improvements (Holmes Tank 45 Upgrade)
W-91 Bell Canyon Creek Flow Measurement 46
W18-111 WTP Condition Assessment 47
W18-113 Water System SCADA Improvements 48
W18-118 Replace Mains <6" in Diameter 49
W18-120 Bell Canyon Phreatic Surface Monitoring & Assessment 50 W21-01 Kearney and Andrea Water Main Replacement 51
W24-01 Water Distribution Fire Flow Improvements 52
W24-02 Napa Intertie Pump Station (Rutherford) Replacement 53 W24-03 ArcGIS Infrastructure Development 54
W24-04 Retrofit/Deploy SMART water meters 55
W24-05 PFAS Sampling Project 56
W24-06 Risk and Resilience Assessment Report Implementation 57 W24-07 Cyber-Security Implementation 58
W24-08 Safe Yield Policy & Water Neutrality Policy Update 59 W24-09 Emergency Repairs to Water Infrastructure to address discolored 60 water
W24-10 Water System Hydraulic Model Update 61
W24-11 Bell Canyon Dam DSOD Analysis/Improvements 62
W24-12 Disinfection By Products Project 63
W25-01 Napa Intertie Pipeline Replacement 64
W25-02 Water Treatment Plant Transmission Main Replacement 65 W25-03 Water Management Plan 66
W26-01 Water Treatment Plant Microgrid/SCADA Upgrades 67 W26-02 Asset Management & Computerized Maintenance & Management 68 System Development/Implementation
W29-01 Water Treatment Plant (Water Treatment Plant Rehabilitation) 69 W29-02 PWRR-1 yr 6-10 Water Main Annual Replacement Program Allowance 70 4 - Wastewater 71
Project # Project Page #
S-52 WWTP Phase 1 Upgrades 72
S18-70 Replace 1% of Sewer Mains Annually 73
S18-71 Crinella Pump Station Upgrades 74
S21-01 WWTP Recycled Pipeline and Pump Station 75
S23-01 Recycled Water - Crane Park Irrigation Infrastructure 76 S23-02 Emergency Back-Up Power - WWTP 77
S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I 78 S24-02 High Priority Pipeline Replacement 79
S24-03 ArcGIS Infrastructure Development 80
S24-04 Recycled Water System Master Plan Update 81
S24-05 Del Campo Court Gravity Main Improvements 82
S25-01 Flow Monitoring Program 83
2 Agenda Item #13.2.

Page 135 of 252 ends

S26-01 Model Update and System Analysis 84
S26-02 Asset Management & Computerized Maintenance & Management 85 System Development/Implementation
S27-01 WWTP Pond Cleaning, Decommissioning, and Repurpose 86 5 - Stormwater 87
Project # Project Page #
D24-01 Oak Avenue Storm Drain Rehab 88
R19-03 Sulphur Creek Erosion Repair 89
R20-01 Mitchell Drive to Sulphur Creek Storm Drain 90
R20-02 Mills Lane Storm Drain Project 91
3 Agenda Item #13.2.

Page 136 of 252 ends

City of St. Helena FY2024-25 to FY2028-29
Global Summary Report
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24

PROJECT CATEGORY

EXPENDITURES
1 Civic 1,899,045 836,557 105,500 100,000 2,941,102
2 Streets 4,253,840 3,749,614 3,956,536 2,213,500 1,391,800 1,471,000 1,555,300 18,591,590 3 Water 2,329,846 6,876,563 8,102,165 22,079,553 5,606,378 2,640,086 11,844,030 59,478,621 4 Wastewater 18,426,804 7,165,930 600,819 415,600 1,435,699 1,375,600 29,420,452 5 Stormwater 467,716 120,786 1,054,000 190,200 1,832,702 TOTALS 27,377,251 18,749,450 13,819,020 24,898,853 8,533,877 5,486,686 13,399,330 112,264,467

PROJECT FUNDING SOURCES
101 General Fund 1,898,063 87,639 1,985,702
General Fund - Measure 379,189 487,200 1,560,278

T/RMRA MOE
101 693,889
General Fund - Measure 585,204
T/RMRA MOE (Prior Year)
101 254,033 331,171
225 Gas Tax 382,729 382,729
-
229
230 Gas Tax 241,950 238,607 480,557
230 Gas Tax - RMRA/SB1 230,427 147,000 377,427
240 Measure T 2,167,916 2,294,144 2,343,011 1,303,500 1,381,800 1,461,000 1,545,300 12,496,671 420 Go Bonds 12,361 12,361
421 Go Bonds 385,058 3,979,601 1,681,732 797,702 1,164,189 969,011 8,977,293 Wastewater Cash Operations 3,195,565
Fund Balance
571 1,301,350 1,894,215
Equipment Replacement 169,472
Fund
592 169,472
700 Flood Control Funds 94,420 5,786 25,000 10,000 10,000 10,000 10,000 165,206 733 Prop 68 Grant 170,000 170,000
733 Civic CIP 55,177 55,177
733 Civic CIP HMGP Funds 77,417 222,527 299,944
734 Park Impact Fees 318,593 333,676 105,500 757,769
740 Traffic Mitigation Impact Fees 6,772 223,174 229,946 Streets Capital Improvement 603,000 603,000 1,206,000
- Grant OBAG III
741
741 LMR Cost Share 104,200 104,200
Streets Capital Improvement 75,200
- NVTA
741 75,200
741 Streets Capital Improvement 28,953 619,925 648,878
Streets Capital Improvement 50,000
- Grant TDA III
741 50,000
742 Storm Drain Impact Fees 313,496 313,496
Water Capital Improvement - 6,159,959 21,081,851 194,801 1,287,571 33,395,358 Bond
763 731,501 3,939,675
763 Water Capital Improvement 1,560,744 2,404,989 436,500 4,200,388 2,291,075 10,556,459 21,450,155 Water Capital Improvement - 1,180,000 200,000 667,000 2,467,000 Grant/Interagency Fund
763 420,000
764 Water Impact Fees 102,550 10,000 112,550
Wastewater Capital 1,851,586
Improvement - HMGP Funds
773 895,902 955,684
Wastewater Capital 273,793 415,600 815,699 755,600 5,238,341 Improvement
773 2,329,143 648,506
Wastewater Capital 12,739,496
Improvement - Debt
773 12,739,496
774 Wastewater Impact Fees 710,906 710,906
4 Agenda Item #13.2.

Page 137 of 252 ends

TOTALS 27,377,251 18,749,450 13,819,020 24,898,853 8,533,877 5,486,686 13,399,330 112,264,467 2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
Global Summary Report
City of St. Helena FY2024-25 to FY2028-29
5 Agenda Item #13.2.

Page 138 of 252 ends

PROJECT TITLE
C19-03 Crane Park Lighting
Improvements
297,269 297,269
C20-02 Repaint Fire Station # 1 100,000 100,000
C20-04 Baldwin Park Fence &
Pathway Repair
7,750 72,250 80,000
C22-01 City Hall Relocation - Tenant
Improvements
1,503,035 1,503,035
C22-02 Replace Playground
Equipment and Fence at
Crane Park
250,000 250,000
C22-03 Jacob Meily Park Drainage
Site Survey and Installation
of New Turf and Upgrade
Irrigation
13,574 6,426 105,500 125,500
C23-01 Emergency Back-Up Power -
Corp Yard & Crinella Pump
Station
77,417 332,881 410,298
C24-01 Parks & Recreation Master
Plan
125,000 125,000
C24-02 Trails & Open Space
Amenities - Phase 1
50,000 50,000
1,899,045 836,557 105,500 100,000 2,941,102
PROJECT FUNDING SOURCES
101 General Fund 1,333,563 87,639 1,421,202
420 Go Bonds 12,361 12,361
592 Equipment Replacement
Fund
169,472 169,472
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 55,177 55,177
733 Civic CIP HMGP Funds 77,417 222,527 299,944
734 Park Impact Fees 318,593 333,676 105,500 757,769
773 Wastewater Capital
Improvement
55,177 55,177
1,899,045 836,557 105,500 100,000 2,941,102
FY2024-25 to FY2028-29
Category Summary Report
1 - Civic
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
6 Agenda Item #13.2.

Page 139 of 252 ends

Crane Park Lighting Improvements
Category
Project 360 Crane Avenue
Civic
Project No: C19-03
Public Works,Community Services
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 297,269 297,269
EXPENDITURE TOTALS 297,269 297,269
FUNDING SOURCES
223-Skate Park Lighting Fund 0
734-Park Impact Fees 297,269 297,269
FUNDING TOTALS 297,269 297,269
PROJECT PURPOSE & DESCRIPTION: Retrofit existing park light fixtures to LED and upgrade electrical equipment.

NOTES: Resolution 2018-167 - Establishing C19-03 with a budget of $30,000 Resolution 2019-57 Revising Scope to include a light study for Tennis Courts Estimated Construction FY 21 for Bocce, Skatepark, volleyball, and pathway lighting only.

FY 23 - Per P&R Commission - put together a break out group to work with Eric J. and Dave J. to look in more details to make a determination if they would like to recommend going forward with the tennis court lighting. Subcommittee - Chris W. and Tye T. - potentially look at grant funding for LED upgrades. Per P&R Commission - keep project on CIP project list at full cost.

FY24 - remaining lights to retrofit: Tennis Courts, Bocce Courts & bollard lighting; construction award per Reso 2024-004 on 01/23/24; NOC per Reso 2024-085 on 06/11/24.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
7 Agenda Item #13.2.

Page 140 of 252 ends

Repaint Fire Station # 1
Category
Project 1480 Main Street
Civic
Project No: C20-02
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 10,000 10,000
3160 - Construction Contract 90,000 90,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
101-General Fund 87,639 87,639
420-Go Bonds 12,361 12,361
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION: Repaint Fire Station # 1.

Original Date: FY 21, deferred until FY 22
NOTES: FY23 - per PW, non-priority project
FY25 - shifted design/construction budgets; updated source of funding to 420 - GO Bonds from available balance of 2006 bonds.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
8 Agenda Item #13.2.

Page 141 of 252 ends

Baldwin Park Fence & Pathway Repair
Category
Project 1591 Spring Street
Civic
Project No: C20-04
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 7,750 72,250 80,000
EXPENDITURE TOTALS 7,750 72,250 80,000
FUNDING SOURCES
734-Park Impact Fees 7,750 72,250 80,000
FUNDING TOTALS 7,750 72,250 80,000
PROJECT PURPOSE & DESCRIPTION: Remove and replace fence bordering, pathway repair, and minor modifications to entrance.

NOTES: FY 23 Update - Outstanding project items are the portions of the fencing where the neighbors do not want to cost share.

P&R Commission Direction - (1) move forward with replacement of all fencing where the portion adjacent to non -cost share properties would have a bump out
P&R - subcommittee will meet and make a recommendation at next P&R Commission meeting with recommendations. Retain current budget and Ad Hoc Committee make recommendations FY24 - update to include Baldwin Park entry improvements FY25 - project continued from FY24
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
9 Agenda Item #13.2.

Page 142 of 252 ends

City Hall Relocation - Tenant Improvements
Category
Project 1088 College Avenue
Civic
Project No: C22-01
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 0
3120 - Environmental/Planning 0
3150 - Construction Management 0
3160 - Construction Contract 1,503,035 1,503,035
3170 - Contingency 0
EXPENDITURE TOTALS 1,503,035 1,503,035
FUNDING SOURCES
101-General Fund 1,333,563 1,333,563
592-Equipment Replacement Fund 169,472 169,472
FUNDING TOTALS 1,503,035 1,503,035
PROJECT PURPOSE & DESCRIPTION: Tenant Improvements for City Hall and Police Department Relocation to Napa Valley College, St. Helena campus.

NOTES: FY24 - project accepted per Reso 2023-167 on 12/12/23 and authorized filing of NOC.

EXPENDITURE ACCOUNTS: Fund: 101 Dept: 4000
10 Agenda Item #13.2.

Page 143 of 252 ends

Replace Playground Equipment and Fence at Crane Park
Category
Project Crane Park
Civic
Project No: C22-02
Public Works,Community Services
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 0
3160 - Construction Contract 230,000 230,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 250,000 250,000
FUNDING SOURCES
733-Prop 68 Grant 170,000 170,000
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 250,000 250,000
PROJECT PURPOSE & DESCRIPTION: Replacement playground equipment and fence at Crane Park NOTES: FY 23 update - grant application has been approved. PW currently preparing RFP. Per Grant guidelines, project must be completed on or before 6/30/24 FY24 - RFP issued May 23; deliver by end of FY24
FY25 - Project on hold pending repurposing $$ to another site.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
11 Agenda Item #13.2.

Page 144 of 252 ends

Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation Category
Project Jacob Meily Park St. Helena
Civic
Project No: C22-03
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 13,574 6,426 20,000
3160 - Construction Contract 105,500 105,500
3170 - Contingency 0
EXPENDITURE TOTALS 13,574 6,426 105,500 125,500
FUNDING SOURCES
734-Park Impact Fees 13,574 6,426 105,500 125,500
FUNDING TOTALS 13,574 6,426 105,500 125,500
PROJECT PURPOSE & DESCRIPTION: FY 23 conduct a site survey to address drainage and FY 24 install new turf and upgrade irrigation.

Moved out 1 year due to Water Emergency
NOTES: FY23 - P&R Commission Direction - (1) proceed with design in FY 23 and construction in FY 24; Add to scope for design - Astroturf vs. grass.

FY24 - change budget for design; keep overall budget but increase construction; assume consultant to develop topographic survey and grading/irrigation design.

FY25 - authorize to bid per Reso 2024-095 on 06/25/24; project to bid FY25Q1, Construction FY25Q2.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
12 Agenda Item #13.2.

Page 145 of 252 ends

Emergency Back-Up Power - Corp Yard & Crinella Pump Station Category
Project Corporation Yard and Crinella Pump
Station
Civic
Project No: C23-01
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 77,417 295,581 372,998
3170 - Contingency 37,300 37,300
EXPENDITURE TOTALS 77,417 332,881 410,298
FUNDING SOURCES
733-Civic CIP 55,177 55,177
733-Civic CIP HMGP Funds 77,417 222,527 299,944
773-Wastewater Capital Improvement 55,177 55,177
FUNDING TOTALS 77,417 332,881 410,298
PROJECT PURPOSE & DESCRIPTION: This project will replace existing emergency generators and related equipment at the City's Corporation Yard and Crinella Pump Station. These upgrades increase generator capacities and update aging equipment. This project is funded in part by Hazard Mitigation Grant Program (HMGP) funds secured from FEMA and California Office of Emergency Services.

NOTES: FY25 - awarded construction contract per Reso 2023-093 on 07/25/23; construction expected FY25Q3 w/ CIP No. S23-02; requested additional HMGP funds to address bid overage of $29,825.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
13 Agenda Item #13.2.

Page 146 of 252 ends

Parks & Recreation Master Plan
Category
Project Citywide
Civic
Project No: C24-01
Public Works,Community Services
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 125,000 125,000
EXPENDITURE TOTALS 125,000 125,000
FUNDING SOURCES
734-Park Impact Fees 125,000 125,000
FUNDING TOTALS 125,000 125,000
PROJECT PURPOSE & DESCRIPTION: Develop parks and recreation master plan consistent with the 2019 General Plan, Ch 12.

NOTES: FY24 - includes parks, programming for civic facilities and recreation services.

FY25 - project continued.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
14 Agenda Item #13.2.

Page 147 of 252 ends

Trails & Open Space Amenities - Phase 1
Category
Project Citywide
Civic
Project No: C24-02
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
734-Park Impact Fees 50,000 50,000
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION: The Parks & Recreation Commission Ad Hoc subcommittee on Walking Routes, Trails, and Publicly Accessible Open Space developed findings/recommendations for Council consideration. Phase 1 of project deliver is for recommended projects that do not require additional study, processing, permitting or stakeholder engagement.

NOTES: FY24 - preliminary budget to provide signage, fencing, gates and trail amenities such as benches to be installed by City Staff.

FY25 - project continued.

EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
15 Agenda Item #13.2.

Page 148 of 252 ends

PROJECT TITLE
R18-81 Downtown Sidewalk
Improvements
740,151 802,296 900,000 900,000 3,342,447
R19-04 Sulphur Creek Sediment
Removal
10,000 10,000 10,000 10,000 10,000 50,000
R19-05 Grayson and South Crane
Rehab
206,373 11,116 212,511 430,000
R21-01 Silverado Trail Overlay
R21-02 Crosswalk Improvements on
Main Street/Highway 29 at
Pratt Avenue and Elmhurst
Avenue
113,471 113,471
R21-04 Pope Street Crosswalk
Improvements at College
Avenue
80,584 80,584
R22-79 Pavement Restoration FY22
Design/FY 23 Construction
1,405,683 1,405,683
R23-01 Signalization Dowdell Lane
and Hwy 29
200,000 200,000
R23-02 "HAWK" Pedestrian Hybrid
Flashing Beacon for Hwy 29
at Charter Oak
200,000 200,000
R23-79 Pavement Restoration FY23
Design/FY 24 Construction
1,500,939 499,061 2,000,000
R24-01 Streets Master Plan 6,772 223,174 229,946
R24-02 Oak Avenue Rehabilitation 94,019 75,981 1,000,525 1,170,525 R24-79 Pavement Restoration FY24
Design/FY 25 Construction
105,848 1,737,986 1,102,500 2,946,334
R25-79 Pavement Restoration FY 25
Design/FY 26 Construction
130,000 1,167,000 1,297,000
R25-81 Downtown Sidewalk Paver
Rehabilitation Project
601,000 601,000
R26-79 Pavement Restoration FY 26
Design/FY 27 Construction
136,500 1,236,500 1,373,000
R27-79 Pavement Restoration FY 27
Design/FY 28 Construction
145,300 1,307,300 1,452,600
R28-79 Pavement Restoration FY 28
Design/FY 29 Construction
153,700 1,383,300 1,537,000
R29-79 Pavement Restoration FY 29
Design/FY 30 Construction
162,000 162,000
4,253,840 3,749,614 3,956,536 2,213,500 1,391,800 1,471,000 1,555,300 18,591,590 PROJECT FUNDING SOURCES
101 General Fund 564,500 564,500
101 General Fund - Measure
T/RMRA MOE
634,089 379,189 297,000 1,310,278
101 General Fund - Measure
T/RMRA MOE (Prior Year)
254,033 331,171 585,204
225-
229
Gas Tax 382,729 382,729
230 Gas Tax 241,950 238,607 480,557
230 Gas Tax - RMRA/SB1 230,427 147,000 377,427
240 Measure T 2,167,916 2,294,144 2,343,011 1,303,500 1,381,800 1,461,000 1,545,300 12,496,671 421 Go Bonds 20,000 20,000
700 Flood Control Funds 10,000 10,000 10,000 10,000 10,000 50,000 740 Traffic Mitigation Impact Fees 6,772 223,174 229,946 FY2024-25 to FY2028-29
Category Summary Report
2 - Streets
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
16 Agenda Item #13.2.

Page 149 of 252 ends

741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement
- Grant OBAG III
603,000 603,000 1,206,000
741 Streets Capital Improvement
- NVTA
75,200 75,200
741 Streets Capital Improvement 28,953 619,925 648,878
741 Streets Capital Improvement
- Grant TDA III
50,000 50,000
773 Wastewater Capital
Improvement
10,000 10,000
4,253,840 3,749,614 3,956,536 2,213,500 1,391,800 1,471,000 1,555,300 18,591,590 FY2024-25 to FY2028-29
Category Summary Report
2 - Streets
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
17 Agenda Item #13.2.

Page 150 of 252 ends

Downtown Sidewalk Improvements
Category
Project St. Helena, CA 94574
Streets
Project No: R18-81
Public Works
Location:

Responsible
Department:
18 Agenda Item #13.2.

Page 151 of 252 ends

2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 737,651 127,982 865,633
3130 - Land & Easements 25,000 25,000
3140 - Legal Services 2,314 2,314
3150 - Construction Management 2,500 75,000 75,000 152,500 3160 - Construction Contract 647,000 750,000 750,000 2,147,000 3170 - Contingency 75,000 75,000 150,000
EXPENDITURE TOTALS 740,151 802,296 900,000 900,000 3,342,447 FUNDING SOURCES
101-General Fund 64,500 64,500
101-General Fund - Measure T/RMRA
MOE
297,000 297,000
101-General Fund - Measure T/RMRA
MOE (Prior Year)
254,033 331,171 585,204
230-Gas Tax 132,039 132,039
230-Gas Tax - RMRA/SB1 108,000 147,000 255,000
240-Measure T 181,579 297,000 478,579
741-Streets Capital Improvement 324,125 324,125
741-Streets Capital Improvement - Grant
OBAG III
603,000 603,000 1,206,000
FUNDING TOTALS 740,151 802,296 900,000 900,000 3,342,447 PROJECT PURPOSE & DESCRIPTION: This is a sidewalk improvement project funded by the One Bay Area Grant II program and local funds. The project will replace sidewalks, trees, and implement traffic calming devices on Main Street between Mitchell Drive and Pine Street. Approximately 3,609 linear feet of sidewalk and 17 ADA curb ramps will be replaced.

Phase I construction (1480 Main Street to Adams Street) is anticipated to begin in FY 24 and complete in FY

25. Phase II and III construction is anticipated for FY 30 and 31.

NOTES: Resolution 2018-176 - PSA with BKF for $529,000, budget increase of $234,000 to design with funding allocated from FY 20 SB1 and Gas Tax Funds
January 28, 2020 City Council - updated project costs:

Phase I - $3.6 million (partially funded) - 1/28/20 initial estimates included a $1.4 million loan from the General Fund (Pre COVID-19), possibility to get a short term capital loan.

Phase II - $3.1 million (unfunded)
Phase III - $8.4 million (unfunded)
FY21 - removed $100,000 allocated for R19-04 and reallocated to R18-81 FY23 - funding for design includes Phase II and III design FY23 - per PW - Phase II and III will be 5 years out as noted in the project purpose and description.

FY24 - budget includes Ph1a (Pine to Adams) design/construction & Ph1b (Adams to Mitchell) design.

FY24 - adopted Reso 2023-26 (03/28/23) & Reso 2023-87 (07/25/23) to add funds to design scope; adopted Reso 2023-126 (09/12/23) to correct prior actions and total design budget.

FY25 - anticipate bid FY25Q2-Q3 subject to Caltrans approval; created CIP No. R25-81 as a result of adoption of Reso 2024-088 (06/11/24) authorizing bid for Phase 1b paver repair project.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
19 Agenda Item #13.2.

Page 152 of 252 ends

Sulphur Creek Sediment Removal
Category
Project Sulphur Creek beneath bridge structure
at Valley View
Streets
Project No: R19-04
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 10,000 10,000 10,000 10,000 10,000 50,000 EXPENDITURE TOTALS 10,000 10,000 10,000 10,000 10,000 50,000 FUNDING SOURCES
700-Flood Control Funds 10,000 10,000 10,000 10,000 10,000 50,000 FUNDING TOTALS 10,000 10,000 10,000 10,000 10,000 50,000 PROJECT PURPOSE & DESCRIPTION: This project will remove sediment build-up in Sulphur Creek beneath the bridge structure at Valley View and the City owned creek section in front of the City Public Works Corporation Yard on Charter Oak. The City plans to coordinate permitting and work efforts with private landowners along Sulphur Creek between the Valley View bridge and the City Corporation Yard.

Project Deferred to FY 22
NOTES: FY25 - annual project reinstated in CIP to track materials/contracts related to sediment management in this area.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
19 Agenda Item #13.2.

Page 153 of 252 ends

Grayson and South Crane Rehab
Category
Project Grayson and South Crane
Streets
Project No: R19-05
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 206,373 11,116 217,489
3160 - Construction Contract 200,000 200,000
3170 - Contingency 12,511 12,511
EXPENDITURE TOTALS 206,373 11,116 212,511 430,000
FUNDING SOURCES
240-Measure T 206,373 11,116 212,511 430,000
FUNDING TOTALS 206,373 11,116 212,511 430,000
PROJECT PURPOSE & DESCRIPTION: This project will reconstruct Grayson and South Crane Avenues.

Accessibility improvements to sidewalks and curb ramps will be included as part of the project whenever applicable.

NOTES: Resolution 2020-36 - PSA with BKF for design for $175,139 FY23 - Per PW, push to FY24
FY24 - transferred Grayson to R23-79; revised design budget to $30k & construction to $400k; Reso 2023-166 (12/12/23) added design scope/fee; Reso 2024-112 (07/23/24) accepted Grayson improvements.

FY25 - S Crane construction scheduled for FY25Q3
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
20 Agenda Item #13.2.

Page 154 of 252 ends

Silverado Trail Overlay
Category
Project Silverado Trail - City Limits
Streets
Project No: R21-01
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 0
EXPENDITURE TOTALS 0
FUNDING SOURCES
230-Gas Tax - RMRA/SB1 0
240-Measure T 0
FUNDING TOTALS 0
PROJECT PURPOSE & DESCRIPTION: Pavement overlay of Silverado Trail within City Limits NOTES: FY25 - project included in CIP No. R23-79 and funding was transferred; Council authorized filing NOC per Reso 2024-112 on 07/23/24
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
21 Agenda Item #13.2.

Page 155 of 252 ends

Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue Category
Project Main Street/Highway 29
Streets
Project No: R21-02
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 24,321 24,321
3160 - Construction Contract 89,150 89,150
EXPENDITURE TOTALS 113,471 113,471
FUNDING SOURCES
240-Measure T 39,150 39,150
741-Streets Capital Improvement 24,321 24,321
741-Streets Capital Improvement - Grant
TDA III
50,000 50,000
FUNDING TOTALS 113,471 113,471
PROJECT PURPOSE & DESCRIPTION: This project will upgrade curb ramps as well as improvement crosswalk markings and signage at Pratt and Elmhurst intersections.

NOTES: FY23 - Per PW - project delayed, increase construction to $200,000 with 10% contingency. Construction in FY23
FY24 - project should be completed by Aug 23; no new $$ requested.

FY24 - Resolution 2023-97 (08/08/23) awarded for construction and included in R23-79.

FY25 - Council authorized filing NOC per Reso 2024-112 on 07/23/24 EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
22 Agenda Item #13.2.

Page 156 of 252 ends

Pope Street Crosswalk Improvements at College Avenue
Category
Project Pope Street at College Avenue
Streets
Project No: R21-04
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 25,595 25,595
3160 - Construction Contract 54,989 54,989
EXPENDITURE TOTALS 80,584 80,584
FUNDING SOURCES
230-Gas Tax 752 752
741-Streets Capital Improvement 4,632 4,632
741-Streets Capital Improvement - NVTA 75,200 75,200
FUNDING TOTALS 80,584 80,584
PROJECT PURPOSE & DESCRIPTION: Installation of a rectangular rapid flashing beacon system (or equivalent) located on Pope Street at College Avenue, four ADA compliant curb ramps, and continental crosswalk markings on Pope Street and College Avenue.

Installation of the rapid flashing beacon (or equivalent) will provide greater visibility of pedestrians within the crosswalks as vehicles approach. Upgrading curb ramps will improve pedestrian mobility by upgrading curb ramps when crossing Pope Street or College Avenue.

NOTES: The City received a grant of $94,000 from NVTA with a 20% match requirement.

FY24 - project should be completed by Aug 23; no new $$ requested.

FY25 - combined with project R22-79; authorization to file NOC per Reso 2024-001 on 01/09/24.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
23 Agenda Item #13.2.

Page 157 of 252 ends

Pavement Restoration FY22 Design/FY 23 Construction
Category
Project St. Helena, CA 94574
Streets
Project No: R22-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 61,534 61,534
3160 - Construction Contract 1,344,149 1,344,149
EXPENDITURE TOTALS 1,405,683 1,405,683
FUNDING SOURCES
101-General Fund - Measure T/RMRA
MOE
467,378 467,378
230-Gas Tax 109,159 109,159
230-Gas Tax - RMRA/SB1 122,427 122,427
240-Measure T 706,719 706,719
FUNDING TOTALS 1,405,683 1,405,683
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 22
Construction FY 23
NOTES: FY25 - includes Pope/College Int Improvements (CIP No. R21-04); authorization to file NOC per Reso 2024-001 on 01/09/24.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
24 Agenda Item #13.2.

Page 158 of 252 ends

Signalization Dowdell Lane and Hwy 29
Category
Project Dowdell Lane and Hwy 29
Streets
Project No: R23-01
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 46,600 46,600
741-Streets Capital Improvement 153,400 153,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION: Manage movement of traffic for the Long Meadow Ranch Project at 1000 Mills Lane, Condition of approval No. 66
NOTES: Farmstead will cost share 23.3% of total project costs FY23 - Design only.

FY24 - design budget moved from FY23 to FY24
FY25 - project delayed due to LMR project delay.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
25 Agenda Item #13.2.

Page 159 of 252 ends

"HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak Category
Project Hwy 29 at Charter Oak
Streets
Project No: R23-02
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 57,600 57,600
741-Streets Capital Improvement 142,400 142,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION: Mitigate pedestrian hazards for the Long Meadow Ranch Project at 738 Main Street.

NOTES: Resolution #2020-101, Item #48
LMR Cost Share 28.8%
FY23 - Design Only
FY24 - moved budget from FY23 to FY24
FY25 - project delayed due to LMR project delay
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
26 Agenda Item #13.2.

Page 160 of 252 ends

Pavement Restoration FY23 Design/FY 24 Construction
Category
Project St. Helena, CA 94574
Streets
Project No: R23-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 2,455 17,545 20,000
3150 - Construction Management 140,000 140,000
3160 - Construction Contract 1,498,484 201,516 1,700,000 3170 - Contingency 140,000 140,000
EXPENDITURE TOTALS 1,500,939 499,061 2,000,000
FUNDING SOURCES
101-General Fund 500,000 500,000
101-General Fund - Measure T/RMRA
MOE
166,711 166,711
240-Measure T 834,228 499,061 1,333,289
FUNDING TOTALS 1,500,939 499,061 2,000,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 23
Construction FY 24
NOTES: FY24 - added $300k; added Grayson to scope (from CIP No. R19-05), Silverado Trail (CIP No. R21- 01) & Pratt & Elmhurst Int Improvements (CIP No. R21-02); additional $500k added from Fund 741 per Council action at mid-year
FY25 - authorized construction contract per Reso 2023-97 (08/08/23); authorized filing NOC per Reso 2024- 112 (07/23/24)
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
27 Agenda Item #13.2.

Page 161 of 252 ends

Streets Master Plan
Category
Project Citywide
Streets
Project No: R24-01
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 6,772 223,174 229,946
EXPENDITURE TOTALS 6,772 223,174 229,946
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 6,772 223,174 229,946 FUNDING TOTALS 6,772 223,174 229,946
PROJECT PURPOSE & DESCRIPTION: Develop Streets Master Plan NOTES: FY24 - not only incorporates a number of previously developed documents (e.g. General Plan Circulation Element, Active Transportation/Safe Routes to School Plan, Walking Audit, Parking Study, etc.) but includes updated speed survey; policy direction on traffic calming including Complete Streets options; and development of growth-related Capital Improvement Program as a precursor for Development Impact Fee update.

FY24 - Resolution 2024-028 - Adopted March 12, 2024 - Added Funds to Scope FY25 - anticipate completion FY25Q3
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
28 Agenda Item #13.2.

Page 162 of 252 ends

Oak Avenue Rehabilitation
Category
Project Oak Avenue - Madrona to Mitchell
Streets
Project No: R24-02
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 94,019 75,981 170,000
3150 - Construction Management 70,525 70,525
3160 - Construction Contract 850,000 850,000
3170 - Contingency 80,000 80,000
EXPENDITURE TOTALS 94,019 75,981 1,000,525 1,170,525
FUNDING SOURCES
101-General Fund - Measure T/RMRA
MOE
379,189 379,189
225-229-Gas Tax 382,729 382,729
230-Gas Tax 238,607 238,607
240-Measure T 94,019 45,981 140,000
421-Go Bonds 20,000 20,000
773-Wastewater Capital Improvement 10,000 10,000
FUNDING TOTALS 94,019 75,981 1,000,525 1,170,525
PROJECT PURPOSE & DESCRIPTION: Rehabilitate underground utilities, pavement, curb/gutter/sidewalk including collaboration with various stakeholders including School District, NVTA/Vine Trail, etc.

NOTES: FY24 - resurrect 2008 project per Reso 2023-133 (10/10/23); scope includes completing design for project and starting the permitting process to outfall to Sulphur Creek; portion of storm drain rehab funded through CIP No. D24-01; portion of sanitary sewer rehab funded thru CIP No. S24-02 FY25 - Complete design in FY25Q3; issue bids FY25Q4 for phased project; budget to be updated w/ engineer estimate; utilize available GF MOE & Gas Tax.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
29 Agenda Item #13.2.

Page 163 of 252 ends

Pavement Restoration FY24 Design/FY 25 Construction
Category
Project St. Helena, CA 94574
Streets
Project No: R24-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 105,848 26,452 132,300
3150 - Construction Management 0
3160 - Construction Contract 1,440,049 1,102,500 2,542,549 3170 - Contingency 271,485 271,485
EXPENDITURE TOTALS 105,848 1,737,986 1,102,500 2,946,334 FUNDING SOURCES
240-Measure T 105,848 1,737,986 1,102,500 2,946,334
FUNDING TOTALS 105,848 1,737,986 1,102,500 2,946,334
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 24
Construction FY 25
NOTES: FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

FY24 - Resolution 2024-075 - Adopted May 28, 2024 - Added Funds to Scope & authorized construction contract
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
30 Agenda Item #13.2.

Page 164 of 252 ends

Pavement Restoration FY 25 Design/FY 26 Construction
Category
Project Select Streets
Streets
Project No: R25-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 130,000 130,000
3150 - Construction Management 130,000 130,000
3160 - Construction Contract 947,000 947,000
3170 - Contingency 90,000 90,000
EXPENDITURE TOTALS 130,000 1,167,000 1,297,000
FUNDING SOURCES
240-Measure T 130,000 1,167,000 1,297,000
FUNDING TOTALS 130,000 1,167,000 1,297,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 25
Construction FY 26
NOTES: FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

FY25 - Council adopted updated streets list per Reso 2023-163 on 12/12/23; anticipate design FY25Q2, bid FY25Q3, construction FY26Q1.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
31 Agenda Item #13.2.

Page 165 of 252 ends

Downtown Sidewalk Paver Rehabilitation Project
Category
Project Main St., Between Adams St. & Mitchell
Dr.

Streets
Project No: R25-81
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 10,000 10,000
3150 - Construction Management 50,000 50,000
3160 - Construction Contract 490,000 490,000
3170 - Contingency 51,000 51,000
EXPENDITURE TOTALS 601,000 601,000
FUNDING SOURCES
240-Measure T 601,000 601,000
FUNDING TOTALS 601,000 601,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate select locations of pavers, curb/gutter, trees, etc. to eliminate trip hazards.

NOTES: FY25 - project added per Council direction at the 4/09/24 City Council meeting; authorized to bid per Reso 2024-088 on June 11, 2024; anticipate construction FY25Q2 EXPENDITURE ACCOUNTS:
32 Agenda Item #13.2.

Page 166 of 252 ends

Pavement Restoration FY 26 Design/FY 27 Construction
Category
Project Select Streets
Streets
Project No: R26-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 136,500 136,500
3150 - Construction Management 136,500 136,500
3160 - Construction Contract 1,000,000 1,000,000
3170 - Contingency 100,000 100,000
EXPENDITURE TOTALS 136,500 1,236,500 1,373,000
FUNDING SOURCES
240-Measure T 136,500 1,236,500 1,373,000
FUNDING TOTALS 136,500 1,236,500 1,373,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 26
Construction FY 27
NOTES: FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.

FY25 - Council adopted updated streets list per Reso 2023-163 on 12/12/23; anticipate design FY26Q2, bid FY26Q3, construction FY27Q1.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
33 Agenda Item #13.2.

Page 167 of 252 ends

Pavement Restoration FY 27 Design/FY 28 Construction
Category
Project Select Streets
Streets
Project No: R27-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 145,300 145,300
3150 - Construction Management 145,300 145,300
3160 - Construction Contract 1,060,000 1,060,000
3170 - Contingency 102,000 102,000
EXPENDITURE TOTALS 145,300 1,307,300 1,452,600
FUNDING SOURCES
240-Measure T 145,300 1,307,300 1,452,600
FUNDING TOTALS 145,300 1,307,300 1,452,600
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 27
Construction FY 28
NOTES: FY24 - streets may change but funding projection remains.

FY25 - Council adopted updated streets list per Reso 2023-163 on 12/12/23; anticipate design FY27Q2, bid FY27Q3, construction FY28Q1.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
34 Agenda Item #13.2.

Page 168 of 252 ends

Pavement Restoration FY 28 Design/FY 29 Construction
Category
Project Select Streets
Streets
Project No: R28-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 153,700 153,700
3150 - Construction Management 153,700 153,700
3160 - Construction Contract 1,122,010 1,122,010
3170 - Contingency 107,590 107,590
EXPENDITURE TOTALS 153,700 1,383,300 1,537,000
FUNDING SOURCES
240-Measure T 153,700 1,383,300 1,537,000
FUNDING TOTALS 153,700 1,383,300 1,537,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed.

NOTES: FY25 - Council adopted updated streets list per Reso 2023-163 on 12/12/23; anticipate design FY28Q2, bid FY28Q3, construction FY29Q1.

EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
35 Agenda Item #13.2.

Page 169 of 252 ends

Pavement Restoration FY 29 Design/FY 30 Construction
Category
Project Select Streets
Streets
Project No: R29-79
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 162,000 162,000
3150 - Construction Management 0
3160 - Construction Contract 0
3170 - Contingency 0
EXPENDITURE TOTALS 162,000 162,000
FUNDING SOURCES
240-Measure T 162,000 162,000
FUNDING TOTALS 162,000 162,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed.

NOTES: FY25 - Council adopted updated streets list per Reso 2023-163 on 12/12/23; anticipate design FY29Q2, bid FY29Q3, construction FY30Q1; FY30 budgets = CM ($162k), Constr ($1,190k) & Conting ($112k) EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
36 Agenda Item #13.2.

Page 170 of 252 ends

PROJECT TITLE
W-101 Tank 2 Rehabilitation 58,809 940,000 47,000 1,045,809 W-108 Lower Reservoir Rehab 221,603 25,000 50,000 296,603 W-109 Bell Canyon Intake Tower
Replacement
290,168 326,323 713,888 5,000,000 6,330,379
W-35 Bell Canyon Reservoir
Improvements
100,000 100,000
W-80 Dwyer Road Booster (Pump
Station)
900,000 900,000
W-85 Bell House Valve
Replacement
575,610 575,610
W-86 Spring Mountain Pressure
Zone Improvements (Holmes
Tank Upgrade)
138,073 346,470 1,609,005 1,660,493 3,754,041
W-91 Bell Canyon Creek Flow
Measurement
50,000 50,000
W18-
111
WTP Condition Assessment 69,800 197,628 267,428
W18-
113
Water System SCADA
Improvements
381,944 533,327 915,271
W18-
118
Replace Mains <6" in
Diameter
315,706 327,702 338,189 349,011 1,330,608
W18-
120
Bell Canyon Phreatic Surface
Monitoring & Assessment
51,202 48,798 100,000
W21-01 Kearney and Andrea Water
Main Replacement
762,784 141,911 919,490 1,824,185
W24-01 Water Distribution Fire Flow
Improvements
1,399 310,601 156,000 468,000
W24-02 Napa Intertie Pump Station
(Rutherford) Replacement
420,000 2,102,780 10,597,220 13,120,000
W24-03 ArcGIS Infrastructure
Development
4,973 30,027 18,193 53,193
W24-04 Retrofit/Deploy SMART water
meters
1,462,966 790,889 2,253,855
W24-05 PFAS Sampling Project
W24-06 Risk and Resilience
Assessment Report
Implementation
160,965 160,965
W24-07 Cyber-Security
Implementation
25,000 28,655 53,655
W24-08 Safe Yield Policy & Water
Neutrality Policy Update
80,650 69,350 150,000
W24-09 Emergency Repairs to Water
Infrastructure to address
discolored water
650,385 686,040 1,336,425
W24-10 Water System Hydraulic
Model Update
192,200 20,000 212,200
W24-11 Bell Canyon Dam DSOD
Analysis/Improvements
175,000 665,000 1,604,091 773,896 3,217,987
W24-12 Disinfection By Products
Project
52,500 379,288 391,425 823,213
W25-01 Napa Intertie Pipeline
Replacement
446,200 6,092,269 6,538,469
W25-02 Water Treatment Plant
Transmission Main
Replacement
1,700,000 7,400,084 9,100,084
W25-03 Water Management Plan 282,000 282,000
FY2024-25 to FY2028-29
Category Summary Report
3 - Water
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
37 Agenda Item #13.2.

Page 171 of 252 ends

W26-01 Water Treatment Plant
Microgrid/SCADA Upgrades
100,000 200,000 2,300,000 2,600,000
W26-02 Asset Management &
Computerized Maintenance
& Management System
Development/Implementation
22,575 110,099 132,674
W29-01 Water Treatment Plant
(Water Treatment Plant
Rehabilitation)
1,000,000 1,000,000
W29-02 PWRR-1 yr 6-10 Water Main
Annual Replacement
Program Allowance
239,157 246,810 485,967
2,329,846 6,876,563 8,102,165 22,079,553 5,606,378 2,640,086 11,844,030 59,478,621 PROJECT FUNDING SOURCES
421 Go Bonds 52,601 359,399 315,706 797,702 544,189 349,011 2,418,608 763 Water Capital Improvement -
Bond
716,501 3,692,175 6,159,959 21,081,851 194,801 1,287,571 33,132,858 763 Water Capital Improvement 1,560,744 2,404,989 436,500 4,200,388 2,291,075 10,556,459 21,450,155 763 Water Capital Improvement -
Grant/Interagency Fund
420,000 1,180,000 200,000 667,000 2,467,000
764 Water Impact Fees 10,000 10,000
2,329,846 6,876,563 8,102,165 22,079,553 5,606,378 2,640,086 11,844,030 59,478,621 FY2024-25 to FY2028-29
Category Summary Report
3 - Water
2024-25 2025-26 2026-27 2027-28 2028-29 TOTALS
Rollover to
FY25
Total as of
06/30/24
38 Agenda Item #13.2.

Page 172 of 252 ends

Tank 2 Rehabilitation
Category
Project APN 022-420-019
Water
Project No: W-101
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 58,809 94,000 24,000 176,809
3150 - Construction Management 94,000 24,000 118,000
3160 - Construction Contract 658,000 28,000 686,000
3170 - Contingency 94,000 -29,000 65,000
EXPENDITURE TOTALS 58,809 940,000 47,000 1,045,809
FUNDING SOURCES
763-Water Capital Improvement 58,809 940,000 47,000 1,045,809 763-Water Capital Improvement - Bond 0
FUNDING TOTALS 58,809 940,000 47,000 1,045,809
PROJECT PURPOSE & DESCRIPTION: Rehabilitate Tank 2 at Lower Reservoir. Rehabilitation includes sandblasting, coating of interior, and sanitization of tank.

NOTES: FY24 - included in proposed Rate Study w/ proposed schedule for project delivery.

FY25 - issue PSA for Tank 2 Rehab FY25Q1 for construction in FY25Q2-Q3; project budget updated based upon escalated values in Rate Study. YTD Includes design work from original project FY16-FY22 EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
39 Agenda Item #13.2.

Page 173 of 252 ends

Lower Reservoir Rehab
Category
Project APN 009-131-013
Water
Project No: W-108
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 221,603 25,000 246,603
3160 - Construction Contract 45,000 45,000
3170 - Contingency 5,000 5,000
EXPENDITURE TOTALS 221,603 25,000 50,000 296,603
FUNDING SOURCES
421-Go Bonds 50,000 50,000
763-Water Capital Improvement 221,603 25,000 246,603
FUNDING TOTALS 221,603 25,000 50,000 296,603
PROJECT PURPOSE & DESCRIPTION: Rehab Lower York Creek Dam as required by the Division of Dam Safety. Repair 12" diameter gate in the outlet tower, repair 24" diameter spillway gate, geotechnical investigation and stability analysis, seismic stability analysis of intake tower and survey and rehab 12 " diameter low level outlet pipe.

NOTES: Resolution 2019-149 - Amendment #1 with Mead and Hunt for $27,000

FY24 - included in GO Bond for $620k total
- W-85 Bell House Valve Replacement ($470k) - Tranche 2 (FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring ($100k) - Tranche 1 (FY24) - W-108 Lower Reservoir Rehab ($50k) - Tranche 2 (FY27) FY25 - added budget in FY25 to address DSOD letter requiring action/analysis EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
40 Agenda Item #13.2.

Page 174 of 252 ends

Bell Canyon Intake Tower Replacement
Category
Project Bell Canyon Reservoir (APN 021-420-
019)
Water
Project No: W-109
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 290,168 126,323 695,599 1,112,090
3120 - Environmental/Planning 200,000 200,000
3150 - Construction Management 509,145 509,145
3160 - Construction Contract 4,000,000 4,000,000
3170 - Contingency 18,289 490,855 509,144
EXPENDITURE TOTALS 290,168 326,323 713,888 5,000,000 6,330,379 FUNDING SOURCES
763-Water Capital Improvement 290,168 290,168
763-Water Capital Improvement - Bond 326,323 713,888 5,000,000 6,040,211 FUNDING TOTALS 290,168 326,323 713,888 5,000,000 6,330,379 PROJECT PURPOSE & DESCRIPTION: Immediate repairs slated are required to be in compliance. Non compliance constitutes a violation of the City’s Division of Dam Safety permitted use of Bell Canyon is grounds for enforcement action, for permit termination, revocation and reissuance, or modification; or denial of a permit renewal application by the State of California Department of Water Resources Division of Dam Safety.

NOTES: PW - marked project at a Priority
Anticipated will take out debt for project, will include in Utility Rate Study FY24 - included in proposed Rate Study w/ proposed schedule for project delivery FY25 - Resolution 2024-089 - Adopted 6/11/24 - Added Funds to Scope & authorized design PSA (project developed with CIP No. W-85). Increase total project budget from $3.3M to $6.0M excluding prior to 6/30/2024.

EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
41 Agenda Item #13.2.

Page 175 of 252 ends

Bell Canyon Reservoir Improvements
Category
Project 410 Crystal Springs Rd. (APN 021-420-
019)
Water
Project No: W-35
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 100,000 100,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
763-Water Capital Improvement 100,000 100,000
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION: Dredging of Bell Canyon Reservoir will return the storage capacity to design limits.

NOTES: FY24 - perform bathymetric survey and analyze volume of accumulated sediment FY25 - completed survey 6/2024; schedule to complete capacity analysis/report in FY25Q3 EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
42 Agenda Item #13.2.

Page 176 of 252 ends

Dwyer Road Booster (Pump Station)
Category
Project Between St. Helena, Napa, and
Calistoga: Dwyer Rd.

Water
Project No: W-80
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
1234 - Placeholder 900,000 900,000
3110 - Design 0
EXPENDITURE TOTALS 900,000 900,000
FUNDING SOURCES
763-Water Capital Improvement - Bond 900,000 900,000
FUNDING TOTALS 900,000 900,000
PROJECT PURPOSE & DESCRIPTION: This is a shared facility between St. Helena, Napa, and Calistoga for moving water up valley. The project will improve system reliability and increase pressure in the southern end of the system.

The City of Napa will conduct the work on this project with a 10% cost share by the City of St. Helena. Total project cost is estimated at $6,000,000.

NOTES: - City of Napa Agreement C2009 119 dated 9/22/09 - City of St. Helena Resolution 2009- 109. Agreement to fund preliminary analysis and design of the Dwyer Pump Station. Costs split 33.3% each between Napa, St. Helena, and Calistoga.
- City of Napa Agreement C2011 215 dated 10/4/11 - Agreement for design. Napa is the administrator of the initial scope of services and St. Helena and Calistoga agree to support this effort and reimburse Napa according to the cost share allocation included in this Agreement. Total obligation shall not exceed $270,000 ($90,000 each) unless modified in writing. Costs for design is split into thirds - 33.3% each. - City of St. Helena Resolution 2014-23 - Authorizing the City of Napa to file a grant/loan application on behalf of Napa, St. Helena, and Calistoga for the reconstruction of the Dwyer Pump Station. - A cost share agreement for the construction is not in place. 5/18/22 PW states the estimated cost is $7,000,000 with a 10% cost share by the City of St. Helena. Additionally, Napa has applied for a grant which, if awarded, would lower the St. Helena contribution.
- FY24 - contribution estimated at $900k; budgeted for FY25 FY25 - budget continued.

EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
43 Agenda Item #13.2.

Page 177 of 252 ends

Bell House Valve Replacement
Category
Project APN 021-420-019
Water
Project No: W-85
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 125,610 125,610
3150 - Construction Management 30,000 30,000
3160 - Construction Contract 390,000 390,000
3170 - Contingency 30,000 30,000
EXPENDITURE TOTALS 575,610 575,610
FUNDING SOURCES
421-Go Bonds 470,000 470,000
763-Water Capital Improvement - Bond 105,610 105,610
FUNDING TOTALS 575,610 575,610
PROJECT PURPOSE & DESCRIPTION: Required by the Division of Safety of Dams (DSOD), replacement is necessary for emergency operation. In the event of an emergency and by order of DSOD that we release water from the reservoir, there is significant risk that the City would not be able to close the valve and stop the water, resulting in draining all of Bell Canyon.

NOTES: Project to be bid at same time as intake tower. Estimated bid FY 22 with Construction in FY 22 5/17/22 - PW Update - priority project
*$49,029.88 is shown in Project Management; however, those costs were incurred prior to FY 13 and are shown as recorded labor in Springbrook. The previous costs are not included in the new budget.

FY24 - included in GO Bond for $620k total
- W-85 Bell House Valve Replacement ($470k) - Tranche 2 (FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring ($100k) - Tranche 1 (FY24) - W-108 Lower Reservoir Rehab ($50k) - Tranche 2 (FY27) FY25 - added funds & executed PSA per Reso 2024-089 adopted 6/11/24 (project developed with CIP No. W109); Shifted project delivery from FY27 to FY26 EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
44 Agenda Item #13.2.

Page 178 of 252 ends

Spring Mountain Pressure Zone Improvements (Holmes Tank Upgrade) Category
Project APN 009-131-029 & 019
Water
Project No: W-86
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 138,073 346,470 484,543
3150 - Construction Management 154,500 280,500 435,000
3160 - Construction Contract 1,300,000 1,200,000 2,500,000 3170 - Contingency 154,505 179,993 334,498
EXPENDITURE TOTALS 138,073 346,470 1,609,005 1,660,493 3,754,041 FUNDING SOURCES
763-Water Capital Improvement 138,073 1,609,005 1,660,493 3,407,571 763-Water Capital Improvement - Bond 346,470 346,470
FUNDING TOTALS 138,073 346,470 1,609,005 1,660,493 3,754,041 PROJECT PURPOSE & DESCRIPTION: Upgrade and integrate Holmes and Elmhurst water delivery systems.

NOTES: Funding not available. City submitted a MMGP application; however, it was withdrawn due to the project not being eligible.

FY24 - included in proposed Rate Study w/ proposed schedule for project delivery.

FY25 - project budget updated based upon escalated values in rate study; need for project to be validated with results of Hydraulic Model, CIP No. W24-10.

EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
45 Agenda Item #13.2.

Page 179 of 252 ends

Bell Canyon Creek Flow Measurement
Category
Project APN 021-420-019 & 012
Water
Project No: W-91
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 10,000 10,000
3160 - Construction Contract 40,000 40,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
763-Water Capital Improvement 50,000 50,000
763-Water Capital Improvement - Bond 0
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION: Required for measurement of flow into the reservoir to instantaneously release same amount downstream of reservoir. Project to design, permit and construct structure in the creek, includes mitigation. Necessary to achieve compliance with current regulations.

NOTES: FY25 - reinstated inactive project that was never completed; per requirement of DSOD; design/construction in FY25Q4
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
46 Agenda Item #13.2.

Page 180 of 252 ends

WTP Condition Assessment
Category
Project Louis Stralla Water Treatment Plant
(APN 021-420-019)
Water
Project No: W18-111
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 69,800 197,628 267,428
EXPENDITURE TOTALS 69,800 197,628 267,428
FUNDING SOURCES
763-Water Capital Improvement 69,800 197,628 267,428
763-Water Capital Improvement - Bond 0
FUNDING TOTALS 69,800 197,628 267,428
PROJECT PURPOSE & DESCRIPTION: This is an assessment to develop short and long term needs of the Louis Stralla Water Treatment Plant.

NOTES: FY24 - included in proposed Rate Study w/ proposed schedule for project delivery; Award of PSA & additional funds via Reso 2023-146 on 11/14/23
FY25 - expect completion of Report in FY25Q3
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
47 Agenda Item #13.2.

Page 181 of 252 ends

Water System SCADA Improvements
Category
Project Citywide
Water
Project No: W18-113
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 20,000 20,000
3150 - Construction Management 15,000 15,000
3160 - Construction Contract 381,944 440,000 821,944
3170 - Contingency 58,327 58,327
EXPENDITURE TOTALS 381,944 533,327 915,271
FUNDING SOURCES
763-Water Capital Improvement 381,944 381,944
763-Water Capital Improvement - Bond 533,327 533,327
FUNDING TOTALS 381,944 533,327 915,271
PROJECT PURPOSE & DESCRIPTION: This project will apply power and instrumentation upgrades to integrate the City's water pump stations into Supervisory Control and Data Acquisition System (SCADA).

SCADA is utilized to monitor and control a plant and/or equipment.

NOTES: FY23 - Name updated from SCADA Improvements - Rutherford & Holmes to Water System SCADA Improvements
FY24 - included in proposed Rate Study w/ proposed schedule for project delivery; Authorized $154,366 via Reso 2023-154 on 11/28/23 & $227,578 via Reso 2024-099 on 6/25/24.

FY25 - expect improvements to be completed FY25Q3
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
48 Agenda Item #13.2.

Page 182 of 252 ends

Replace Mains <6" in Diameter
Category
Project Various locations in St. Helena
Water
Project No: W18-118
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 37,885 39,324 40,583 41,881 159,673
3150 - Construction Management 37,885 39,324 40,583 41,881 159,673 3160 - Construction Contract 208,365 216,284 223,204 230,348 878,201 3170 - Contingency 31,571 32,770 33,819 34,901 133,061
EXPENDITURE TOTALS 315,706 327,702 338,189 349,011 1,330,608 FUNDING SOURCES
421-Go Bonds 315,706 327,702 338,189 349,011 1,330,608
FUNDING TOTALS 315,706 327,702 338,189 349,011 1,330,608 PROJECT PURPOSE & DESCRIPTION: This annual project will begin the replacement of City water mains. It is anticipated that there will be one project per year based on the completed Integrated Utility Master Plan.

NOTES: FY24 - included in proposed Rate Study w/ proposed schedule for project delivery; Years 1 - 5 replacement per Integrated Utility Master Plan; GO Bond Tranche 2 (FY27) & Tranche 3 (FY30) @ $720k/tranche
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
49 Agenda Item #13.2.

Page 183 of 252 ends

Bell Canyon Phreatic Surface Monitoring & Assessment
Category
Project APN 021-420-019
Water
Project No: W18-120
Public Works
Location:

Responsible
Department:
2024-25 2025-26 2026-27 2028-29

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 51,202 48,798 100,000
EXPENDITURE TOTALS 51,202 48,798 100,000
FUNDING SOURCES
421-Go Bonds 51,202 48,798 100,000
FUNDING TOTALS 51,202 48,798 100,000
PROJECT PURPOSE & DESCRIPTION: The Bell Canyon Phreatic Surface Monitoring and Assessment is a new requirement of the Division of Dam Safety as a direct result of the 2017 Oroville Dam incident.

EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
50 Agenda Item #13.2.

Page 184 of 252 ends

St. Helena City CouncilSeptember 24, 2024

St. Helena City Council
September 24, 2024