Actual Actual Actual Actual Adjusted Proposed Proposed
Account Description 2021 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 General Fund Revenues
101-32-10-00-00 Motor Vehicle In-Lieu - - - - - - -
101-32-70-00-00 County Fire Contract 48,855 48,855 48,855 48,855 48,855 48,855 48,855 101-32-80-00-00 Emergency Relief 952,591 1,152,059 70,951 129,242 266,600 - - 101-34-61-49-00 Contrib from Gov - Police - 8,660 - - - - - 101-34-71-00-00 Reimb State Mandated Costs 5,489 - 2,240 84,000 5,000 5,000 5,000 101-34-73-00-00 Other State Revenue 13 - - 160,461 - - - 101-34-75-00-00 Restitution 26 - - - - - -
101-36-80-00-00 Library Abatement 5,522 3,652 5,051 4,257 5,051 5,000 5,000 101-38-70-00-00 Allocation from Other Agency - - - - - - - 1,012,496 1,213,226 127,097 426,815 325,506 58,855 58,855 101-31-70-00-00 Investment Earnings (97,343) (329,259) 134,243 388,380 260,000 250,000 250,000 101-34-76-00-00 Cash Overage/Shortage - 52 (31) - - - - 101-31-75-00-00 Interest Income - 133 317 811 - - -
101-36-10-00-00 Rental Income 79,904 97,272 108,758 71,724 37,360 40,000 40,000 101-36-12-00-00 Rec Programs Facility Rental - - - - - - - 101-36-11-00-00 Tennis Court Rentals - 225 14,568 - 225 - - (17,438) (231,577) 257,855 460,915 297,585 290,000 290,000 101-33-20-00-00 Legal Cost Recovery - - - - - - -
101-33-21-00-00 Storm Drain Cost Recovery - - - - - - - 101-33-40-00-00 Other Filing/Certification Fee - - - - - - 101-34-21-00-00 Library Revenue - - - - - - -
101-34-22-00-00 Library Copies - 1,504 2,146 2,110 1,500 2,000 2,000 101-34-23-00-00 Library Lost Material - 382 298 307 300 300 300 101-34-24-00-00 Library Room Rental - 38 25 - - -
101-34-31-00-00 Donations - 1,000 - - 2,500 - -
101-34-31-48-00 Donations - Fire Department 4,000 - 6,200 15,500 5,500 - - 101-34-31-49-00 Donations - Police Department 1,500 - 2,576 - - - - 101-34-51-00-00 Sale of Capital Assets 633 6,687 - 404 16,750 500 500 101-34-60-00-00 Contributions from non-govt - - - - - - - 101-34-61-00-00 Contributions from Government 1,058,502 1,041,554 - 168,061 - 159,630 164,419 101-34-61-46-00 Contributions from Gov - Library 500 1,000 - - - - - 101-34-70-00-00 Other Revenue 39,123 99,863 29,936 133,083 120,000 120,000 124,800 101-34-70-22-47 Other Revenue - Jingle - - - - - - -
101-34-70-47-00 Other Revenue - Recreation 123,996 186,522 188,160 170,929 160,000 175,000 182,000 101-34-70-47-01 Other Revenue - - - - - - -
101-34-74-00-00 Insurance Refund - - - - - - -
101-39-98-00-00 Operating Transfers In 834,123 4,486 172,715 6,066 226,934 1,487,382 1,561,751 2,062,376 1,342,998 402,068 496,485 533,484 1,944,812 2,035,770 16,579,356 20,178,279 18,765,800 19,692,394 19,259,393 20,771,956 21,402,954 Intergovernmental
Intergovernmental
Interest and Rents
TOTALS
Interest and Rents
Miscellaneous
Miscellaneous
Budget Page 55
Agenda Item #12.1.
General Fund Summary
Account Department FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 4000 Non Departmental 4,573,169 2,288,889 2,150,224 1,584,261 1,871,033 4100 Council 343,948 403,691 583,538 490,118 502,726
4200 Administration 838,234 1,166,560 1,319,179 1,111,941 1,197,851 4300 Finance 817,713 1,017,413 1,235,363 1,835,517 1,911,145 4400 Attorney 424,361 428,729 515,840 425,000 435,500
4500 Community Development 1,173,459 1,419,536 2,030,608 1,562,616 1,548,192 4600 Library 908,442 880,855 1,034,589 1,067,176 1,100,871 4700 Parks & Recreation 732,889 1,027,465 1,472,578 1,337,011 1,322,029 4800 Fire 2,375,287 2,704,620 3,262,985 3,133,755 3,218,381 4900 Police 3,808,997 4,042,619 4,617,495 5,132,103 5,288,132 5000 Public Works 3,723,287 3,105,595 5,505,093 4,504,193 4,625,760 19,719,785 18,485,973 23,727,492 22,183,691 23,021,620
FY 2025-26 General Fund Estimated Net Position
Estimated Unassigned Ending Fund Balance @ 6/30/2025 10,915,126 Estimated Revenue @ 6/30/2026 20,771,956
Estimated Expense @ 6/30/2026 (22,183,691)
Excess of Revenues over Expenditures (1,411,735)
Estimated Unassigned Ending Fund Balance @ 6/30/2026 9,503,391 Percent of Expenses Based on Total Net Position 42.8%
FY 2026-27 General Fund Estimated Net Position
Estimated Unassigned Ending Fund Balance @ 6/30/2026 9,503,391 Estimated Revenue @ 6/30/2027 21,402,954
Estimated Expense @ 6/30/2027 (23,021,620)
Excess of Revenues over Expenditures (1,618,666)
Estimated Unassigned Ending Fund Balance @ 6/30/2027 7,884,725 Percent of Expenses Based on Total Net Position 34.2%
General Fund Department Summary
Grand Totals
14.04 15.24
11.09 9.50
7.88 -
5.00 10.00
15.00 20.00
FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed Millions General Fund Balance
71.2%
82.5%
50.6%
42.8%
34.2%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed General Fund Balance by Percentage
Budget Page 56
Agenda Item #12.1.
Administrative
Departments
Budget Page 57
Agenda Item #12.1.
City Council
Budget Page 58
Agenda Item #12.1.
City Council
Paul Dohring, Mayor
Michell Deasy, Vice Mayor
Aaron Barak, Council Member
Kate Spadarotto, Council Member
Billy Summers, Council Member
Budget Page 59
Agenda Item #12.1.
City Council (4100)
Budget 2025‐26 and 2026‐27
Purpose
The City Council is the governing body of the City of St. Helena and has the power to make and enforce all laws related to municipal affairs, subject only to the limitation of the City Code and the State Constitution. The Council is responsible for the formulation of policy, enactment for legislation, control of revenues, and the appropriation of funds.
Vision Statement
St. Helena strives to be a diverse, inclusive, family‐friendly, economically and environmentally sustainable community which prudently manages all of its resources, continues to improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities, and cherishes its historic, small‐town character, beautiful natural environment, and high quality of life.
City Council Goals
Goal 1: Strengthen Fiscal Resilience
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Prudent Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement
Goal 5: Enhance Quality of Life
Goal 6: Improve Employee Recruitment, Retention, & Morale Goal 7: Optimize Organizational Effectiveness
Goal 8: Implement Capital Improvement Plans (CIP) Projects Budget Page 60
Agenda Item #12.1.
City Council
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 343,948 403,691 583,538 490,118 502,726 561 Water Enterprise 17,099 21,300 30,783 - -
571 Sewer Enterprise 17,098 21,299 30,783 - -
752 Measure E - - 10,700 - -
Grand Total 378,146 446,291 655,805 490,118 502,726
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 41 Council
00 Administration
20 Salaries & Benefits 113,990 141,998 204,497 206,118 215,450 21 Services 64,994 66,693 229,568 118,000 121,236
22 Supplies 2,405 920 1,040 1,000 1,040
24 Taxes, Insurances & Contributions 196,756 236,679 220,700 165,000 165,000 Grand Total 378,146 446,291 655,805 490,118 502,726
42%
24%
0%
34%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Taxes, Insurances &
Contributions
43%
24%
0%
33%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Taxes, Insurances &
Contributions
Budget Page 61
Agenda Item #12.1.
City Council Budget ‐ 4100
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
41 Council
101‐41‐00‐20‐20 Temp/Part Time 12,705 12,266 29,971 63,600 63,600 101‐41‐00‐20‐40 FICA/Medicare 1,125 1,082 2,185 5,141 5,141 101‐41‐00‐20‐55 Health Insurance 63,595 83,174 106,374 133,309 142,641 101‐41‐00‐20‐75 Deferred Comp 2,369 2,877 4,400 4,068 4,068 20 Salaries & Benefits 79,793 99,398 142,930 206,118 215,450 101‐41‐00‐21‐10 Communications 4,056 2,571 3,016 3,000 3,000 101‐41‐00‐21‐15 Postage 182 264 104 100 100 101‐41‐00‐21‐40 Professional Fees 19,730 15,000 39,005 34,000 34,000 101‐41‐00‐21‐45 Other Contract Services ‐ 21,229 164,251 59,000 61,360 101‐41‐00‐21‐53 Memberships & Publications 5,249 8,841 7,072 6,900 7,176 101‐41‐00‐21‐55 Training & Conference 35,776 18,789 16,120 15,000 15,600 21 Services 64,994 66,693 229,568 118,000 121,236 101‐41‐00‐22‐13 Office Supplies 35 817 520 500 520 101‐41‐00‐22‐15 Special Department Supplies 2,371 103 520 500 520 22 Supplies 2,405 920 1,040 1,000 1,040 101‐41‐00‐24‐05 Contributions 196,756 236,679 210,000 165,000 165,000 24 Taxes, Insurances & Contributions 196,756 236,679 210,000 165,000 165,000 00 Administration 343,948 403,691 583,538 490,118 502,726 561 Water Enterprise
41 Council
561‐41‐00‐20‐20 Temp/Part Time 2,723 2,629 6,578 ‐ ‐ 561‐41‐00‐20‐40 FICA/Medicare 241 232 468 ‐ ‐ 561‐41‐00‐20‐55 Health Insurance 13,628 17,823 22,794 ‐ ‐ 561‐41‐00‐20‐75 Deferred Comp 508 616 943 ‐ ‐ 20 Salaries & Benefits 17,099 21,300 30,783 ‐ ‐ 00 Administration 17,099 21,300 30,783 ‐ ‐ 571 Sewer Enterprise
41 Council
571‐41‐00‐20‐20 Temp/Part Time 2,723 2,629 6,578 ‐ ‐ 571‐41‐00‐20‐40 FICA/Medicare 241 232 468 ‐ ‐ 571‐41‐00‐20‐55 Health Insurance 13,628 17,823 22,794 ‐ ‐ 571‐41‐00‐20‐75 Deferred Comp 507 616 943 ‐ ‐ 20 Salaries & Benefits 17,098 21,299 30,783 ‐ ‐ 00 Administration 17,098 21,299 30,783 ‐ ‐ 752 Measure E
41 Council
752‐41‐00‐24‐05 Contributions ‐ ‐ 10,700 ‐ ‐ 24 Taxes, Insurances & Contributions ‐ ‐ 10,700 ‐ ‐ 00 Administration ‐ ‐ 10,700 ‐ ‐ Grand Total 378,146 446,291 655,805 490,118 502,726 Budget Page 62
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
Professional Fees 2140 101
Community Meetings - Cameo 4,000 4,000
City Council - Governance 10,000 10,000
Planning Commission - Governance 3,000 3,000
Notary Services 2,000 2,000
Miscellaneous Services 15,000 15,000
TOTAL - Professional Fees 2140 $ 34,000 $ 34,000
Other Contract Services 2145 101
Climate Action Committee JPA 9,000 9,000
Miscellaneous Contracts 50,000 50,000
TOTAL - Other Contract Services 2140 $ 59,000 $ 59,000
Memberships & Publications 2153 101
League of California Cities Annual Dues 5,000 5,000
League of Ca Cities North Bay Dues 400 400
NCLOG Annual Dues 500 500
Miscellaneous 1,000 1,000
TOTAL - Memberships & Publications 2153 $ 6,900 $ 6,900 Training and Conferences 2155 101
NCLOG Meetings 3,000 3,000
League of California Cities 7,000 7,000
Boards, Commissions, Committees
Appreciation 5,000 5,000
TOTAL - Training and Conferences 2155 $ 15,000 $ 15,000 Contributions 2405 101
Community Enrichment Grants
Community Non-Profit 75,000 75,000
Programmatic Grants
Boys & Girls Clubs of St. Helena & Calistoga 30,000 30,000 Rianda House Senior Activity Center 30,000 30,000
Up Valley Family Centers 30,000 30,000
TOTAL - Contributions 2405 165,000 $ $ 165,000
CITY COUNCIL BUDGET - 4100
EXPENSE DETAIL - FY26
Budget Page 63
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
Professional Fees 2140 101
Community Meetings - Cameo 4,000 4,000
City Council - Governance 10,000 10,000
Planning Commission - Governance 3,000 3,000
Notary Services 2,000 2,000
Miscellaneous Services 15,000 15,000
TOTAL - Professional Fees 2140 $ 34,000 $ 34,000
Other Contract Services 2145 101
Climate Action Committee JPA 9,360 9,360
Miscellaneous Contracts 52,000 52,000
TOTAL - Other Contract Services 2140 $ 61,360 $ 61,360
Memberships & Publications 2153 101
League of California Cities Annual Dues 5,200 5,200
League of Ca Cities North Bay Dues 416 416
NCLOG Annual Dues 520 520
Miscellaneous 1,040 1,040
TOTAL - Memberships & Publications 2153 $ 7,176 $ 7,176 Training and Conferences 2155 101
NCLOG Meetings 3,120 3,120
League of California Cities 7,280 7,280
Boards, Commissions, Committees
Appreciation 5,200 5,200
TOTAL - Training and Conferences 2155 $ 15,600 $ 15,600 Contributions 2405 101
Community Enrichment Grants
Community Non-Profit 75,000 75,000
Programmatic Grants
Boys & Girls Clubs of St. Helena & Calistoga 30,000 30,000 Rianda House Senior Activity Center 30,000 30,000
Up Valley Family Centers 30,000 30,000
TOTAL - Contributions 2405 165,000 $ $ 165,000
CITY COUNCIL BUDGET - 4100
EXPENSE DETAIL - FY27
Budget Page 64
Agenda Item #12.1.
Administration
Budget Page 65
Agenda Item #12.1.
Office of the
City Manager
Budget Page 66
Agenda Item #12.1.
Office of the City Manager
Organizational Chart
City Manager
Program Manager
(City Clerk)
Program Manager
(City Clerk)
Administrative
Analyst
Department Codes:
4200 – City Manager
4210 – City Clerk
4212 – Communications
Budget Page 67
Agenda Item #12.1.
Office of the City Manager (4200)
Budget 2025‐26 and 2026‐27
Purpose
The City Manager is responsible for providing general administrative management of the City; acting as a liaison between the City Council and Staff; carrying out, on behalf of the City Council, its policies, rules, regulations and laws; overseeing the delivery of public service; reviewing and approving staff reports for Council meetings.
The City Manager serves as the administrative head of the City of St. Helena overseeing the general administrative management of the City. The City Manager is responsible for implementing policies, rules, regulations and laws adopted by the City Council and for the overall management of the City’s approximately 100 employees. City Management staff, including the Assistant City Manager, Administrative Services Director, Police Chief, Public Works Director, Community Development Director, Library Director, Recreation Director, and the Assistant to the City Manager report to the City Manager, who in turn reports directly to the elected Mayor and City Council.
Budget Page 68
Agenda Item #12.1.
City Manager
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 540,611 836,595 930,609 624,063 643,256 561 Water Enterprise 199,694 314,117 313,156 - -
571 Sewer Enterprise 135,666 211,333 203,999 - -
Grand Total 875,970 1,362,045 1,447,763 624,063 643,256 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 42 City Manager
20 Salaries & Benefits 739,727 1,148,459 1,106,493 523,313 538,676 21 Services 129,326 211,696 329,801 93,750 97,500
22 Supplies 6,332 283 8,320 5,500 5,580
26 Capital 585 1,608 3,150 1,500 1,500
Grand Total 875,970 1,362,045 1,447,763 624,063 643,256 84%
15%
1% 0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Capital
84%
15%
1% 0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Capital
Budget Page 69
Agenda Item #12.1.
City Manager Budget - 4200
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
42 Administration
101-42-00-20-10 Salary-Regular 269,035 426,791 400,593 316,954 326,463 101-42-00-20-40 FICA/Medicare 19,687 31,999 26,399 26,016 26,796 101-42-00-20-45 Employer PERS 16,380 31,092 32,636 28,209 29,055 101-42-00-20-47 PERS Unfunded Liability 33,079 29,640 32,842 37,006 38,116 101-42-00-20-55 Health Insurance 21,684 48,379 50,107 34,023 36,405 101-42-00-20-61 Workers Comp 7,853 11,016 10,465 6,217 6,839 101-42-00-20-65 SDI 2,434 3,919 3,567 3,803 3,917
101-42-00-20-75 Deferred Comp 9,911 28,234 10,295 35,085 35,085 101-42-00-20-85 Auto Allowance 4,887 7,200 7,434 6,000 6,000 101-42-00-20-97 Housing Allowance 20,000 5,000 15,000 30,000 30,000 20 Salaries & Benefits 404,950 623,269 589,338 523,313 538,676 101-42-00-21-10 Communications 6,722 11,812 10,400 8,000 8,320 101-42-00-21-15 Postage 162 23 520 250 260
101-42-00-21-45 Other Contract Services 97,355 182,130 274,589 78,500 81,640 101-42-00-21-53 Memberships & Publications 4,422 4,139 7,332 2,000 2,080 101-42-00-21-55 Training & Conference 20,665 13,332 36,960 5,000 5,200 21 Services 129,326 211,436 329,801 93,750 97,500
101-42-00-22-12 Computer Equipment 2,394 (1,085) 4,160 3,500 3,500 101-42-00-22-13 Office Supplies 199 11 1,040 500 520
101-42-00-22-15 Special Department Supplies 3,157 1,357 3,120 1,500 1,560 22 Supplies 5,750 283 8,320 5,500 5,580
101-42-00-26-40 Furniture & Fixtures 585 1,608 3,150 1,500 1,500 26 Capital 585 1,608 3,150 1,500 1,500
00 Administration 540,611 836,595 930,609 624,063 643,256 561 Water Enterprise
42 Administration
561-42-00-20-10 Salary-Regular 137,297 202,271 215,257 - - 561-42-00-20-40 FICA/Medicare 10,088 15,639 13,406 - -
561-42-00-20-45 Employer PERS 8,502 15,251 17,074 - -
561-42-00-20-47 PERS Unfunded Liability 18,468 15,549 17,182 - - 561-42-00-20-55 Health Insurance 11,435 23,040 24,708 - - 561-42-00-20-61 Workers Comp 4,139 5,508 5,232 - -
561-42-00-20-65 SDI 1,247 1,904 1,794 - -
561-42-00-20-75 Deferred Comp 5,606 16,193 5,597 - -
561-42-00-20-85 Auto Allowance 2,594 3,600 3,906 - -
561-42-00-20-97 Housing Allowance - 15,000 9,000 - -
20 Salaries & Benefits 199,375 313,955 313,156 - -
561-42-00-21-55 Training & Conference - 163 - - -
21 Services - 163 - - -
561-42-00-22-15 Special Department Supplies 318 - - - - 22 Supplies 318 - - - -
00 Administration 199,694 314,117 313,156 - -
571 Sewer Enterprise
42 Administration
571-42-00-20-10 Salary-Regular 93,960 137,605 141,059 - - 571-42-00-20-40 FICA/Medicare 6,852 10,540 8,569 - -
Budget Page 70
Agenda Item #12.1.
City Manager Budget - 4200
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571-42-00-20-45 Employer PERS 5,758 10,133 11,003 - -
571-42-00-20-47 PERS Unfunded Liability 12,103 10,027 11,073 - - 571-42-00-20-55 Health Insurance 7,698 14,949 15,660 - - 571-42-00-20-61 Workers Comp 2,673 3,505 3,330 - -
571-42-00-20-65 SDI 842 1,280 1,143 - -
571-42-00-20-75 Deferred Comp 3,763 10,796 3,642 - -
571-42-00-20-85 Auto Allowance 1,752 2,400 2,520 - -
571-42-00-20-97 Housing Allowance - 10,000 6,000 - -
20 Salaries & Benefits 135,402 211,235 203,999 - -
571-42-00-21-55 Training & Conference - 98 - - -
21 Services - 98 - - -
571-42-00-22-15 Special Department Supplies 264 - - - - 22 Supplies 264 - - - -
00 Administration 135,666 211,333 203,999 - -
Grand Total 875,970 1,362,045 1,447,763 624,063 643,256 Budget Page 71
Agenda Item #12.1.
Description Object Code Total
Budgeted
Other Contract Services 2145 101 561 571
Flashvote 8,000 8,000
Envisio Software 13,500 13,500
Miscellaneous Contracts 50,000 - - 50,000
MM/Executive Trainings 7,000 7,000
TOTAL - Other Contract Services 2145 $ 78,500 $ - $ 78,500 - $ Memberships & Publications 2153 101 561 571
CCMF 500 - - 500
ICMA 1,500 - - 1,500
TOTAL - Memberships & Publications 2153 $ 2,000 $ - $ - $ 2,000 Training and Conferences 2155 101 561 571
Conferences 5,000 - - 5,000
TOTAL - Training and Conferences 2155 $ 5,000 $ - $ 5,000 - $ CITY MANAGER BUDGET - 4200
EXPENSE DETAIL - FY26
Funding Source and
Amount Per Funding Source
Budget Page 72
Agenda Item #12.1.
Description Object Code Total
Budgeted
Other Contract Services 2145 101 561 571
Flashvote 8,320 8,320
Envisio Software 14,040 14,040
Miscellaneous Contracts 52,000 - - 52,000
MM/Executive Trainings 7,280 7,280
TOTAL - Other Contract Services 2145 81,640$ -$ -$ 81,640$ Memberships & Publications 2153 101 561 571
CCMF 520 - - 520
ICMA 1,560 - - 1,560
TOTAL - Memberships & Publications 2153 2,080$ -$ $ - 2,080$ Training and Conferences 2155 101 561 571
Conferences 5,200 - - 5,200
TOTAL - Training and Conferences 2155 5,200$ -$ -$ 5,200$ CITY MANAGER BUDGET - 4200
EXPENSE DETAIL - FY27
Funding Source and
Amount Per Funding Source
Budget Page 73
Agenda Item #12.1.
City Clerk
&
Communications
Budget Page 74
Agenda Item #12.1.
City Clerk & Communications (4210)
Budget 2025‐26 and 2026‐27
Purpose
The City Clerk is responsible for the preparation of Council Agendas, Brown Act compliance, records management, Fair Political Practices Commission (FPPC) reporting requirements, and assistance to the City Council.
The City Clerk serves as a resource to the community, to provide the highest level of customer service to the City Council, City staff and the general public.
The City Clerk ensures that the legislative process is transparent and accessible and, is the custodian of records and Official Seal for the City, accurate record documentation and information. The City Clerk is also responsible for administering the election process, managing the Fair Political Practice Commission’s campaign finance disclosure filings and Statements of Economic Interests, coordinating public records requests, and acting as the primary liaison to the City‐Appointed Commissions and Committees.
Budget Page 75
Agenda Item #12.1.
City Clerk & Communications (4210)
Budget 2025‐26 and 2026‐27
Goals
• Updates to the Municipal Code in collaboration with the City Attorney’s Office
• Review internal processes to become more efficient
• Continue to communicate with the community through City Newsletter, Community Alerts, St. Helena Star/traditional media, social media • Newsletter – 26 editions per year (every other week)
• Social Media – minimum one post per week in English/Spanish • Additional outreach to community is as needed based on news items and communications needs.
• Increase staff skill level and obtain credentials as appropriate • Plan for elections and ballot measure(s) in November 2026 • Expansion and refinement of the Laserfiche system (city’s records repository) Budget Page 76
Agenda Item #12.1.
City Clerk & Communications (4210)
Budget 2025‐26 and 2026‐27
Accomplishments
• Successfully filled two City Council vacancies – one in FY2023‐24 and another in FY2024‐25.
• Successfully recruited candidates to fill open positions on Boards and Commissions with the assistance of the Program Manager
• Effectively administered the November 2024 election, including the successful execution of ballot measures.
• Bi‐weekly City Newsletter and emailed Community Alerts • Press Releases, Community Alerts, Op‐Eds Sent to Media • Launch of new city website on February 14, 2024
• Transition from .org to .gov on October 1, 2024
• Historical building and catalog – collaboration with Historical Society and Chamber of Commerce
• Launched on website and with flyers for storefronts, August 1, 2024 • Restarted translated social media posts in March 2025 (had stopped after Tripepi Smith contact ended)
159
22 13 17
107
7 160
21 6
20 7
175
8 26
12 37
157
21 13 18
45 123
5 21 17
32 FY22/23 FY23/24 FY24/25
Budget Page 77
Agenda Item #12.1.
City Clerk
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 296,826 329,846 403,570 568,278 634,997 561 Water Enterprise 53,555 60,170 67,224 - -
571 Sewer Enterprise 44,961 44,825 49,794 - -
Grand Total 395,341 434,840 520,588 568,278 634,997
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 42 Administration
20 Salaries & Benefits 277,278 367,214 401,537 411,198 426,078 21 Services 67,837 58,113 56,030 154,505 156,277
22 Supplies 50,226 8,531 62,496 2,050 52,116
26 Capital - 982 525 525 525
Grand Total 395,341 434,840 520,588 568,278 634,997
72%
27%
1% 0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Capital 67%
25%
8% 0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Capital
Budget Page 78
Agenda Item #12.1.
City Clerk Budget - 4210
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
42 Administration
101-42-10-20-10 Salary-Regular 138,277 183,361 201,570 277,841 286,176 101-42-10-20-30 Overtime 228 208 - - -
101-42-10-20-40 FICA/Medicare 10,739 14,164 14,757 21,507 22,152 101-42-10-20-45 Employer PERS 10,224 15,063 17,330 19,009 19,579 101-42-10-20-47 PERS Unfunded Liability 16,885 15,750 17,440 24,936 25,684 101-42-10-20-55 Health Insurance 24,693 36,639 38,861 46,262 49,500 101-42-10-20-61 Workers Comp 7,809 7,511 7,135 12,433 13,676 101-42-10-20-65 SDI 1,373 1,860 2,095 3,334 3,434
101-42-10-20-75 Deferred Comp 1,976 2,048 2,599 3,476 3,476 101-42-10-20-85 Auto Allowance 1,874 1,920 2,016 2,400 2,400 20 Salaries & Benefits 214,078 278,524 303,802 411,198 426,078 101-42-10-21-05 Advertising 2,559 13,899 6,032 20,000 20,000 101-42-10-21-34 MuniCode Update - - - 12,000 12,000
101-42-10-21-45 Other Contract Services 27,157 20,553 19,275 32,055 33,337 101-42-10-21-53 Memberships & Publications 567 2,100 4,160 3,250 3,380 101-42-10-21-55 Training & Conference 2,238 5,258 7,280 7,200 7,560 21 Services 32,521 41,809 36,747 74,505 76,277
101-42-10-22-12 Computer Equipment - 1,302 - - -
101-42-10-22-13 Office Supplies 1,093 1,136 1,040 900 936 101-42-10-22-14 Election Expense 44,837 5,168 60,000 - 50,000 101-42-10-22-15 Special Department Supplies 4,296 924 1,456 750 780 22 Supplies 50,226 8,531 62,496 1,650 51,716
101-42-10-26-40 Furniture & Fixtures - 982 525 525 525
26 Capital - 982 525 525 525
10 City Clerk 296,826 329,846 403,570 487,878 554,597
42 Communications
101-42-12-21-45 Other Contract Services - 80,232 60,000 60,000 60,000 101-42-12-21-46 Website Support - 23,133 20,800 20,000 20,000 21 Services - 103,364 80,800 80,000 80,000
101-42-12-22-48 Citizen Academy - 319 10,400 400 400
- 319 10,400 400 400
12 Communications - 103,684 91,200 80,400 80,400
Budget Page 79
Agenda Item #12.1.
City Clerk Budget - 4210
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561 Water Enterprise
42 Administration
561-42-10-20-10 Salary-Regular 22,193 33,638 37,824 - - 561-42-10-20-30 Overtime 65 59 - - -
561-42-10-20-40 FICA/Medicare 1,721 2,589 2,685 - -
561-42-10-20-45 Employer PERS 1,596 2,598 3,159 - -
561-42-10-20-47 PERS Unfunded Liability 2,931 2,903 3,180 - - 561-42-10-20-55 Health Insurance 4,707 7,838 8,270 - -
561-42-10-20-61 Workers Comp 1,562 1,502 1,427 - -
561-42-10-20-65 SDI 217 340 382 - -
561-42-10-20-75 Deferred Comp 250 262 402 - -
561-42-10-20-85 Auto Allowance 234 240 252 - -
20 Salaries & Benefits 35,474 51,969 57,581 - -
561-42-10-21-45 Other Contract Services 18,014 7,908 8,738 - - 561-42-10-21-55 Training & Conference 67 293 905 - -
21 Services 18,081 8,201 9,643 - -
10 City Clerk 53,555 60,170 67,224 - -
571 Sewer Enterprise
42 Administration
571-42-10-20-10 Salary-Regular 17,829 24,111 26,600 - - 571-42-10-20-30 Overtime 33 30 - - -
571-42-10-20-40 FICA/Medicare 1,384 1,861 1,938 - -
571-42-10-20-45 Employer PERS 1,313 1,962 2,276 - -
571-42-10-20-47 PERS Unfunded Liability 2,202 2,073 2,291 - - 571-42-10-20-55 Health Insurance 3,265 4,942 5,236 - -
571-42-10-20-61 Workers Comp 1,041 1,001 951 - -
571-42-10-20-65 SDI 177 244 275 - -
571-42-10-20-75 Deferred Comp 247 257 334 - -
571-42-10-20-85 Auto Allowance 234 240 252 - -
20 Salaries & Benefits 27,725 36,721 40,154 - -
571-42-10-21-45 Other Contract Services 17,168 7,908 8,735 - - 571-42-10-21-55 Training & Conference 67 195 905 - -
21 Services 17,235 8,103 9,640 - -
10 City Clerk 44,961 44,825 49,794 - -
Grand Total 395,341 538,524 611,788 568,278 634,997
Budget Page 80
Agenda Item #12.1.
Description Object Code
Funding Source and
Amount Per Funding
Source
Total
Budgeted
Advertising 2105 101
Legal/Public Hearing Notices 20,000 20,000
TOTAL - Advertising 2105 $ 20,000 $ 20,000
Other Contract Services 2145 101
NetFile - Campaign Documents 3,750 3,750
Diligent (iCompass) Additional Trackers
Meeting Tracker 830 830
Diligent (iCompass) Meeting Manager
Pro Package Subscription (80/10/10) 5,240 5,240
Diligent (iCompass) VMHD for iCompass
powered by BoxCast (80/10/10) 8,380 8,380
Diligent (iCompass) Board Manager
Package Subscription (80/10/10) 4,525 4,525
iCompass PRA Module Annual Renewal 690 690
ECS - Laserfiche Cloud City Site License 3,420 3,420
ECS - Gold Priority Annual Support 5,220 5,220
TOTAL - Other Contract Services 2145 $ 32,055 $ 32,055
Memberships & Publications 2153 101
IIMC ($200 per member) 400 400
CCAC ($250 per member) 500 500
MMANC ($100 per member) 200 200
CalPIO ($300 per member) 300 300
ARMA ($200 per member) 400 400
County of Napa Official Records Index
and Document Images (split with PW
Admin and Planning)
1,450 1,450
TOTAL - Memberships & Publications 2153 $ 3,250 $ 3,250 Training & Conference 2155 101
CITY CLERK BUDGET - 4210
EXPENSE DETAIL - FY26
Budget Page 81
Agenda Item #12.1.
Description Object Code
Funding Source and
Amount Per Funding
Source
Total
Budgeted
Advertising 2105 101
Legal/Public Hearing Notices 20,000 20,000
TOTAL - Advertising 2105 $ 20,000 $ 20,000
Other Contract Services 2145 101
NetFile - Campaign Documents 3,900 3,900
Diligent (iCompass) Additional Trackers
Meeting Tracker 863 863
Diligent (iCompass) Meeting Manager
Pro Package Subscription (80/10/10) 5,450 5,450
Diligent (iCompass) VMHD for iCompass
powered by BoxCast (80/10/10) 8,715 8,715
Diligent (iCompass) Board Manager
Package Subscription (80/10/10) 4,706 4,706
iCompass PRA Module Annual Renewal 718 718
ECS - Laserfiche Cloud City Site License 3,557 3,557
ECS - Gold Priority Annual Support 5,429 5,429
TOTAL - Other Contract Services 2145 $ 33,337 $ 33,337
Memberships & Publications 2153 101
IIMC ($200 per member) 416 416
CCAC ($250 per member) 520 520
MMANC ($100 per member) 208 208
CalPIO ($300 per member) 312 312
ARMA ($200 per member) 416 416
County of Napa Official Records Index
and Document Images (split with PW
Admin and Planning)
1,508 1,508
TOTAL - Memberships & Publications 2153 $ 3,380 $ 3,380 Training & Conference 2155 101
CITY CLERK BUDGET - 4210
EXPENSE DETAIL - FY27
Budget Page 82
Agenda Item #12.1.
Administrative
Services Department
Budget Page 83
Agenda Item #12.1.
Administration Services Department
Organizational Chart
Administrative
Services Director
Finance
Manager
Accounting
Technician I/II
(4)
Accounting
Technician I/II
(4)
Management
Analyst HR Technician
Department Codes:
4300 – Finance
4310 – Human Resources
4320 ‐ Information Technology Temporarily underfilled as Accounting Technician Budget Page 84
Agenda Item #12.1.
Administrative
Services Department
Finance Division
Budget Page 85
Agenda Item #12.1.
Finance Division (4300)
Budget 2025‐26 and 2026‐27
Purpose
The Finance Department is responsible for providing financial management of all City Funds, grants management, and administering internal service functions for all departments. Major activities include: maintaining the City’s investment program and providing necessary financing for capital needs; preparing management and financial analysis reports; developing the Annual Budget; grant contract review, verification of grant reimbursements, and audit closeout; monitoring legislation affecting finances of the City; monitoring the City’s risk management needs; administration of the Business License Ordinance; and maintenance & collection of the City’s Transient Occupancy Tax (TOT).
Other activities include billing and collection services for City water and sewer utilities, business licenses, parking citations, miscellaneous receivables, and purchasing services.
Budget Page 86
Agenda Item #12.1.
Finance Division (4300)
Budget 2025‐26 and 2026‐27
Goals
• Enhance Financial Transparency & Reporting:
• Implement interactive online dashboards for budget vs. actuals. • Publish quarterly financial reports for internal and public use. • Review and update financial policies and procedures for clarity and compliance.
• Strengthen long‐term financial planning by updating the City’s long‐range financial forecast to incorporate economic trends, pension liabilities, and infrastructure needs.
• Explore and pursue new grant funding or alternative revenue sources. • Ensure timely year‐end closing procedures and preparation of the Annual Comprehensive Financial Report (ACFR).
• Support Workforce Development & Retention:
• Develop and implement a finance staff training and succession plan. • Encourage professional development by supporting staff in obtaining certifications (e.g., CPFO, GFOA Budget Analyst Certification). • Cross‐train team members to build internal capacity and reduce key‐ person risk.
Budget Page 87
Agenda Item #12.1.
Finance Division (4300)
Budget 2025‐26 and 2026‐27
Accomplishments
• Successfully completed a comprehensive User Fee Study, resulting in the adoption and implementation of updated fee structures that better reflect the true cost of service delivery and enhance revenue sustainability. • Led the Development Impact Fee Study and the Affordable Housing Commercial Linkage Fee Study to completion, culminating in City Council adoption and implementation of revised impact fees. These updates ensure that new development contributes appropriately to public infrastructure and affordable housing needs, supporting long‐term fiscal and community development goals.
56 2324
2546
1038
56 3438
2724
1019
56 2855 2784
1046
Number of Funds
the Finance
Department
Manages
Accounts Payable
Checks Processed
Payroll Transactions
Processed
Active Business
Licenses
FY22/23 FY23/24 FY24/25
Budget Page 88
Agenda Item #12.1.
Finance
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 485,062 641,951 701,694 1,341,084 1,390,003 210 Community Dev Block Grant 8,494 155,491 - - -
561 Water Enterprise 461,297 431,477 551,163 44,950 46,728 571 Sewer Enterprise 411,576 354,212 425,325 46,400 48,158 742 Storm Drain Improvement - 25,000 - - -
751 Affordable Housing - - 10,560 - -
Grand Total 1,366,429 1,608,131 1,688,741 1,432,434 1,484,889 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 43 Finance
00 Administration
20 Salaries & Benefits 743,809 1,052,076 1,156,691 1,131,154 1,173,036 21 Services 544,326 483,198 459,413 232,610 240,994
22 Supplies 18,847 5,550 14,768 10,000 10,000
23 Maintenance 57,521 65,356 54,250 56,220 58,409
24 Taxes, Insurances & Contributions 1,927 1,950 2,675 1,950 1,950 26 Capital - - 945 500 500
Grand Total 1,366,429 1,608,131 1,688,741 1,432,434 1,484,889 79%
16%
1% 4% 0%
0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
79%
16%
1% 4% 0%
0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 89
Agenda Item #12.1.
Finance Budget - 4300
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
43 Finance
101-43-00-20-10 Salary-Regular 198,829 307,671 332,809 716,489 737,984 101-43-00-20-30 Overtime 232 65 1,050 3,000 3,000
101-43-00-20-40 FICA/Medicare 15,111 23,024 22,994 52,148 53,712 101-43-00-20-45 Employer PERS 15,611 26,770 29,077 64,182 66,107 101-43-00-20-47 PERS Unfunded Liability 33,989 26,560 29,260 84,196 86,722 101-43-00-20-55 Health Insurance 40,748 61,010 62,222 148,319 158,701 101-43-00-20-61 Workers Comp 11,705 11,717 11,131 37,300 41,030 101-43-00-20-65 SDI 1,971 2,991 3,213 8,643 8,902
101-43-00-20-75 Deferred Comp 2,216 3,545 4,643 9,677 9,677 101-43-00-20-85 Auto Allowance 1,878 3,522 3,906 7,200 7,200 20 Salaries & Benefits 322,291 466,875 500,305 1,131,154 1,173,036 101-43-00-21-10 Communications 1,030 1,705 2,600 4,500 4,680 101-43-00-21-15 Postage 1,948 5,340 5,200 6,500 6,760
101-43-00-21-30 Professional Contracts 32,152 39,281 21,840 1,000 1,000 101-43-00-21-42 Banking Fees 29,935 35,756 28,080 37,000 38,480 101-43-00-21-45 Other Contract Services 68,720 71,234 112,909 92,520 95,821 101-43-00-21-53 Memberships & Publications 333 755 1,978 3,290 3,422 101-43-00-21-55 Training & Conference 2,520 2,498 6,864 12,000 12,000 21 Services 136,638 156,569 179,471 156,810 162,162
101-43-00-22-12 Computer Equipment 5,713 - - - -
101-43-00-22-13 Office Supplies 203 21 1,040 1,000 1,000 101-43-00-22-15 Special Department Supplies 3,312 1,941 3,120 8,000 8,000 22 Supplies 9,228 1,962 4,160 9,000 9,000
101-43-00-23-11 Maint Office Equip 1,114 - 1,560 1,500 1,500 101-43-00-23-35 Software Maintenance 15,792 16,544 15,673 42,120 43,805 23 Maintenance 16,906 16,544 17,233 43,620 45,305
101-43-00-26-40 Furniture & Fixtures - - 525 500 500
26 Capital - - 525 500 500
00 Administration 485,062 641,951 701,694 1,341,084 1,390,003 210 Community Dev Block Grant
43 Finance
210-43-00-21-46 CDBG CV2 - Utility Asst Grant 8,494 99,864 - - - 210-43-00-21-47 CDBG Public Services Grant - 54,052 - - - 210-43-00-21-48 CDBG CV2 - Utility Asst Grant - 1,575 - - - 21 Services 8,494 155,491 - - -
00 Administration 8,494 155,491 - - -
561 Water Enterprise
43 Finance
561-43-00-20-10 Salary-Regular 141,351 214,901 254,344 - - 561-43-00-20-30 Overtime 230 65 1,050 - -
561-43-00-20-40 FICA/Medicare 10,708 16,083 17,530 - -
561-43-00-20-45 Employer PERS 10,760 18,068 19,553 - -
561-43-00-20-47 PERS Unfunded Liability 23,896 17,964 19,676 - - Budget Page 90
Agenda Item #12.1.
Finance Budget - 4300
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561-43-00-20-55 Health Insurance 32,896 46,889 58,234 - - 561-43-00-20-61 Workers Comp 10,803 10,665 10,133 - -
561-43-00-20-65 SDI 1,390 2,092 2,468 - -
561-43-00-20-75 Deferred Comp 1,503 2,384 3,131 - -
561-43-00-20-85 Auto Allowance 1,071 2,113 2,142 - -
20 Salaries & Benefits 234,608 331,223 388,260 - -
561-43-00-21-10 Communications 847 1,130 2,184 - -
561-43-00-21-15 Postage 3,838 103 10,712 - -
561-43-00-21-30 Professional Contracts 5,284 5,345 10,400 - - 561-43-00-21-42 Banking Fees 30,888 31,383 31,200 34,000 35,360 561-43-00-21-44 Online Transaction Fee - - 3,640 3,500 3,640 561-43-00-21-45 Other Contract Services 158,029 34,825 73,809 650 676 561-43-00-21-53 Memberships & Publications 255 436 1,682 - - 561-43-00-21-55 Training & Conference 2,429 883 4,992 - - 21 Services 201,570 74,106 138,618 38,150 39,676
561-43-00-22-13 Office Supplies 203 64 884 - -
561-43-00-22-15 Special Department Supplies 4,609 1,678 4,680 500 500 22 Supplies 4,812 1,742 5,564 500 500
561-43-00-23-35 Software Maintenance 20,308 24,406 18,510 6,300 6,552 23 Maintenance 20,308 24,406 18,510 6,300 6,552
561-43-00-26-40 Furniture & Fixtures - - 210 - -
26 Capital - - 210 - -
00 Administration 461,297 431,477 551,163 44,950 46,728 571 Sewer Enterprise
43 Finance
571-43-00-20-10 Salary-Regular 114,103 164,493 173,970 - - 571-43-00-20-30 Overtime 205 56 1,050 - -
571-43-00-20-40 FICA/Medicare 8,632 12,313 11,882 - -
571-43-00-20-45 Employer PERS 8,418 13,458 13,633 - -
571-43-00-20-47 PERS Unfunded Liability 16,554 12,580 13,720 - - 571-43-00-20-55 Health Insurance 28,172 38,627 41,182 - - 571-43-00-20-61 Workers Comp 7,775 7,661 7,278 - -
571-43-00-20-65 SDI 1,121 1,604 1,670 - -
571-43-00-20-75 Deferred Comp 1,195 1,778 2,229 - -
571-43-00-20-85 Auto Allowance 737 1,409 1,512 - -
20 Salaries & Benefits 186,910 253,978 268,125 - -
571-43-00-21-10 Communications 701 1,131 1,872 - -
571-43-00-21-15 Postage 3,783 103 5,697 - -
571-43-00-21-30 Professional Contracts 5,011 4,866 10,400 - - 571-43-00-21-42 Banking Fees 30,888 31,383 31,200 34,000 35,360 571-43-00-21-44 Online Transaction Fee - - 3,120 3,000 3,120 571-43-00-21-45 Other Contract Services 154,630 33,567 73,808 650 676 571-43-00-21-53 Memberships & Publications 213 368 1,442 - - 571-43-00-21-55 Training & Conference 2,398 614 3,224 - - 21 Services 197,624 72,032 130,763 37,650 39,156
Budget Page 91
Agenda Item #12.1.
Finance Budget - 4300
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571-43-00-22-13 Office Supplies 203 168 884 - -
571-43-00-22-15 Special Department Supplies 4,605 1,678 4,160 500 500 22 Supplies 4,807 1,846 5,044 500 500
571-43-00-23-15 Maint Machine/Equipment - - - - -
571-43-00-23-35 Software Maintenance 20,308 24,406 18,507 6,300 6,552 23 Maintenance 20,308 24,406 18,507 6,300 6,552
571-43-00-24-25 Taxes & Other Charges 1,927 1,950 2,675 1,950 1,950 24 Taxes, Insurances & Contributions 1,927 1,950 2,675 1,950 1,950 571-43-00-26-40 Furniture & Fixtures - - 210 - -
26 Capital - - 210 - -
00 Administration 411,576 354,212 425,325 46,400 48,158 742 Storm Drain Improvement
43 Finance
742-43-00-21-45 Other Contract Services - 25,000 - - -
21 Services - 25,000 - - -
00 Administration - 25,000 - - -
752 Affordable Housing
43 Finance
752-43-00-21-45 Other Contract Services - - 10,560 - -
21 Services - - 10,560 - -
00 Administration - - 10,560 - -
Grand Total 1,366,429 1,608,131 1,688,741 1,432,434 1,484,889 Budget Page 92
Agenda Item #12.1.
Description Object
Code Total Budgeted
Professional Contracts 2130 101 561 571
CalPERS Social Security Program 1,000 - 1,000 -
TOTAL - Professional Contracts 2130 $ 1,000 $ - $ - $ 1,000 Other Contract Services 2145 101 561 571
Annual Audit Services 50,000 - - 50,000
Breeze Software 700 650 650 2,000
PERS Reports 3,000 - - 3,000
California Municipal Statistic (Financial
Statement Stats) 2,210 - - 2,210
AK&Co (Reimbursement Claims) 2,250 - - 2,250
Muniservices (Sales Tax Audit and
Reports) 9,360 - -
9,360
Municipal Advisor 10,000 - - 10,000
Online AP Module 15,000 - - 15,000
TOTAL - Other Contract Services 2145 $ 92,520 $ 650 $ 650 $ 93,820 Memberships & Publications 2153 101 561 571
GFOA (5) 920 - - 920
GFOA Award 1,055 - - 1,055
CSMFO (6) 630 - - 630
MMANC (3) 285 - - 285
ICMA (2) 400 - - 400
TOTAL - Memberships & Publications 2153 $ 3,290 $ - $ - $ 3,290 Training and Conferences 2155 101 561 571
CSMFO 3,000 - - 3,000
GFOA 5,000 - - 5,000
ICMA 2,500 - - 2,500
Accounting Training 1,500 - - 1,500
TOTAL - Training and Conferences 2153 $ 12,000 $ - $ - $ 12,000 Special Department Supplies 2215 101 561 571
Forms 8,000 500 500 9,000
TOTAL - Special Department Supplies 2215 $ 8,000 $ 500 $ 500 $ 9,000 Software Maintenance 2335 101 561 571
Springbrook - Accounts Receivable 2,400 - - 2,400
Springbrook - Finance Suite 14,000 - - 14,000
Springbrook - Utility Billing - 5,300 5,300 10,600
Springbrook - Fixed Assets 3,600 - - 3,600
Springbrook - Human Resources Mgmt. 6,000 - - 6,000
FINANCE - 4300
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 93
Agenda Item #12.1.
Description Object
Code Total Budgeted
FINANCE - 4300
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Springbrook - Licenses and Permits 3,400 - - 3,400
Springbrook - Payroll 6,000 - - 6,000
Springbrook - Project Management 3,360 - - 3,360
Springbrook - Purchase Orders 3,360 - - 3,360
Springbrook - CivicPay Online - 1,000 1,000 2,000
TOTAL - Software Maintenance 2335 $ 42,120 $ 6,300 $ 6,300 $ 54,720 Furniture & Fixtures 2640 101 561 571
Finance Misc. 500 - - 500
TOTAL - Furniture & Fixtures 2640 $ 500 $ - $ - $ 500
Budget Page 94
Agenda Item #12.1.
Description Object
Code Total Budgeted
Professional Contracts 2130 101 561 571
CalPERS Social Security Program 1,000 - 1,000 -
TOTAL - Professional Contracts 2130 $ 1,000 $ - $ - $ 1,000 Other Contract Services 2145 101 561 571
Annual Audit Services 52,000 - - 52,000
Breeze Software 728 676 676 2,080
PERS Reports 3,120 - - 3,120
California Municipal Statistic (Financial
Statement Stats) 2,298 - - 2,298
AK&Co (Reimbursement Claims) 2,340 - - 2,340
Muniservices (Sales Tax Audit and
Reports) 9,734 - -
9,734
Municipal Advisor 10,000 - - 10,000
Online AP Module 15,600 - - 15,600
TOTAL - Other Contract Services 2145 $ 95,821 $ 676 $ 676 $ 97,173 Memberships & Publications 2153 101 561 571
GFOA (5) 957 - - 957
GFOA Award 1,097 - - 1,097
CSMFO (6) 655 - - 655
MMANC (3) 296 - - 296
ICMA (2) 416 - - 416
TOTAL - Memberships & Publications 2153 $ 3,422 $ - $ - $ 3,422 Training and Conferences 2155 101 561 571
CSMFO 3,000 - - 3,000
GFOA 5,000 - - 5,000
ICMA 2,500 - - 2,500
Accounting Training 1,500 - - 1,500
TOTAL - Training and Conferences 2153 $ 12,000 $ - $ - $ 12,000 Special Department Supplies 2215 101 561 571
Forms 8,000 500 500 9,000
TOTAL - Special Department Supplies 2215 $ 8,000 $ 500 $ 500 $ 9,000 Software Maintenance 2335 101 561 571
Springbrook - Accounts Receivable 2,496 - - 2,496
Springbrook - Finance Suite 14,560 - - 14,560
Springbrook - Utility Billing - 5,512 5,512 11,024
Springbrook - Fixed Assets 3,744 - - 3,744
Springbrook - Human Resources Mgmt. 6,240 - - 6,240
FINANCE - 4300
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 95
Agenda Item #12.1.
Description Object
Code Total Budgeted
FINANCE - 4300
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Springbrook - Licenses and Permits 3,536 - - 3,536
Springbrook - Payroll 6,240 - - 6,240
Springbrook - Project Management 3,494 - - 3,494
Springbrook - Purchase Orders 3,494 - - 3,494
Springbrook - CivicPay Online - 1,040 1,040 2,080
TOTAL - Software Maintenance 2335 $ 43,805 $ 6,552 $ 6,552 $ 56,909 Furniture & Fixtures 2640 101 561 571
Finance Misc. 500 - - 500
TOTAL - Furniture & Fixtures 2640 $ 500 $ - $ - $ 500
Budget Page 96
Agenda Item #12.1.
Administrative
Services Department
Human Resources Division
Budget Page 97
Agenda Item #12.1.
Human Resources Division (4310)
Budget 2025‐26 and 2026‐27
Purpose
Human Resources is responsible for the recruitment of new employees, benefits, training, retirement, as well as managing Risk Management services for the City. The City of St. Helena employs over 100 full‐time and part‐time employees. Our mission is to serve our community and attract and retain a strong workforce committed to serving the public. We provide a wide variety of positions from Police Officers to Librarians, Plant Operators and Administrative Assistants to Engineers. The City offers many challenging and fulling positions in one of the most beautiful communities in the world.
Budget Page 98
Agenda Item #12.1.
Human Resources Division (4310)
Budget 2025‐26 and 2026‐27
Accomplishments
• Vacancy Rate went from 20% in FY 2023 to 9.9% at the end of FY 2025. • Successfully transitioned recruitment and on/off‐boarding processes to the NeoGov platform, enabling fully electronic and streamlined workflows for all related activities.
• Collaborated with multiple local jurisdictions to develop a regional partnership dedicated to establishing Regional Academies focused on skill enhancement and professional development.
21 180
22 20%
29 250
35 11.1%
22 231
26 9.9%
Recruitments
Conducted
Applications Vetted New Hires
Onboarded
Vacancy Rate
FY22/23 FY23/24 FY24/25
Goals
• Establish City internal Intranet for a centralized platform for employees to access company resources, share information, and collaborate. • Enhance the City's training program to improve employee satisfaction and retention by implementing trainings and programs based on employee feedback.
Budget Page 99
Agenda Item #12.1.
Human Resources
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 171,605 158,853 245,098 276,458 283,287 561 Water Enterprise 57,583 67,029 71,502 - -
571 Sewer Enterprise 41,532 28,476 62,456 - -
Grand Total 270,720 254,358 379,056 276,458 283,287
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 43 Human Resources
20 Salaries & Benefits 84,027 88,054 121,291 155,238 160,041 21 Services 168,464 145,910 214,148 95,320 96,600
22 Supplies 1,986 7,336 23,192 7,250 7,250
23 Maintenance 16,243 13,058 20,426 18,650 19,396
Grand Total 270,720 254,358 379,056 276,458 283,287
56%
34%
3%
7%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
56%
34%
3%
7%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Budget Page 100
Agenda Item #12.1.
General Ledger
Human Resources Budget - 4310
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
43 Finance
101-43-10-20-10 Salary Regular 27,203 28,504 51,981 88,646 91,305 101-43-10-20-20 Temp/Part Time 16,289 - - 25,000 25,000 101-43-10-20-30 Overtime - 90 - - -
101-43-10-20-40 FICA/Medicare 2,096 3,448 5,264 6,850 7,056 101-43-10-20-45 Employer PERS 1,689 1,906 5,310 6,170 6,355 101-43-10-20-47 PERS Unfunded Liability 14,487 5,855 3,928 8,094 8,337 101-43-10-20-55 Health Insurance 1,914 3,525 8,062 12,238 13,095 101-43-10-20-61 Workers Comp 6,768 3,255 3,092 6,217 6,839 101-43-10-20-65 SDI 249 312 753 1,064 1,096
101-43-10-20-75 Deferred Comp 212 222 449 959 959
20 Salaries & Benefits 54,617 63,405 78,839 155,238 160,041 101-43-10-21-05 Advertising 1,014 719 5,200 1,500 1,500 101-43-10-21-15 Postage - 49 - - -
101-43-10-21-45 Other Contract Services 90,441 64,689 120,275 60,000 60,000 101-43-10-21-53 Memberships & Publications 3,625 3,591 1,711 2,220 2,220 101-43-10-21-55 Training & Conference 3,725 4,838 8,060 19,600 20,400 101-43-10-21-56 Admin Recruitment 9,621 8,485 7,800 12,000 12,480 21 Services 108,426 82,372 143,046 95,320 96,600
101-43-10-22-13 Office Supplies - 174 832 750 750
101-43-10-22-15 Special Department Supplies 1,542 6,374 10,400 6,500 6,500 22 Supplies 1,542 6,547 11,232 7,250 7,250
101-43-10-23-35 Software Maintenance 7,021 6,529 11,981 18,650 19,396 23 Maintenance 7,021 6,529 11,981 18,650 19,396
10 Human Resources 171,605 158,853 245,098 276,458 283,287 561 Water Enterprise
43 Finance
561-43-10-20-10 Salary Regular 8,370 8,771 16,632 - -
561-43-10-20-40 FICA/Medicare 645 676 1,462 - -
561-43-10-20-45 Employer PERS 520 587 1,152 - -
561-43-10-20-47 PERS Unfunded Liability 4,458 1,802 1,209 - - 561-43-10-20-55 Health Insurance 589 1,085 2,481 - -
561-43-10-20-61 Workers Comp 2,082 1,001 951 - -
561-43-10-20-65 SDI 77 96 231 - -
561-43-10-20-75 Deferred Comp 65 68 139 - -
20 Salaries & Benefits 16,806 14,086 24,257 - -
561-43-10-21-05 Advertising - - 2,600 - -
561-43-10-21-45 Other Contract Services 23,667 15,428 23,886 - - 561-43-10-21-55 Training & Conference 728 1,473 6,656 - - 561-43-10-21-56 Admin Recruitment 11,547 32,414 3,900 - - 21 Services 35,942 49,314 37,042 - -
561-43-10-22-13 Office Supplies - 23 260 - -
561-43-10-22-15 Special Department Supplies 224 341 5,720 - - Budget Page 101
Agenda Item #12.1.
Human Resources Budget - 4310
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 22 Supplies 224 365 5,980 - -
561-43-10-23-35 Software Maintenance 4,611 3,264 4,222 - - 23 Maintenance 4,611 3,264 4,222 - -
10 Human Resources 57,583 67,029 71,502 - -
571 Sewer Enterprise
43 Finance
571-43-10-20-10 Salary Regular 6,278 6,578 12,474 - -
571-43-10-20-40 FICA/Medicare 484 507 1,105 - -
571-43-10-20-45 Employer PERS 390 440 858 - -
571-43-10-20-47 PERS Unfunded Liability 3,343 1,351 906 - - 571-43-10-20-55 Health Insurance 441 814 1,860 - -
571-43-10-20-61 Workers Comp 1,562 751 714 - -
571-43-10-20-65 SDI 57 72 173 - -
571-43-10-20-75 Deferred Comp 49 51 104 - -
20 Salaries & Benefits 12,604 10,563 18,194 - -
571-43-10-21-05 Advertising - - 2,600 - -
571-43-10-21-45 Other Contract Services 18,000 12,201 20,904 - - 571-43-10-21-55 Training & Conference 728 1,192 6,656 - - 571-43-10-21-56 Admin Recruitment 5,368 831 3,900 - -
21 Services 24,096 14,224 34,060 - -
571-43-10-22-13 Office Supplies - 23 260 - -
571-43-10-22-15 Special Department Supplies 221 401 5,720 - - 22 Supplies 221 424 5,980 - -
571-43-10-23-35 Software Maintenance 4,611 3,264 4,222 - - 23 Maintenance 4,611 3,264 4,222 - -
10 Human Resources 41,532 28,476 62,456 - -
Grand Total 270,720 254,358 379,056 276,458 283,287
Budget Page 102
Agenda Item #12.1.
Description Object Code Total
Budgeted
Advertising 2105 101 561 571
Recruitment Advertising 1,500 - - 1,500
TOTAL - Advertising 2105 $ 1,500 $ - $ 1,500 - $
Other Contract Services 2145 101 561 571
Labor Relations 60,000 - - 60,000
TOTAL - Other Contract Services 2153 $ 60,000 $ - $ - $ 60,000 Memberships & Publications 2153 101 561 571
CalPELRA (HR) 1,170 - - 1,170
CalChamber 1,050 - - 1,050
TOTAL - Memberships & Publications 2153 $ 2,220 $ - $ - 2,220 $ Training and Conferences 2155 101 561 571
Labor, Continuing Education 200 - - 200
Liebert Cassidy (HR) 300 - - 300
Regional Leadership Training 16,100 - - 16,100
Human Resource Training 3,000 - - 3,000
TOTAL - Training and Conferences 2155 $ 19,600 $ - $ - $ 19,600 Admin Recruitment 2156 101 561 571
Background Checks and Physicals 12,000 - - 12,000
TOTAL - Admin Recruitment 2156 $ 12,000 $ - $ 12,000 - $ Special Department Supplies 2215 101 561 571
Employee Apparel 2,000 - 2,000 -
Ergonomic 4,500 - 4,500 -
TOTAL - Special Department Supplies 2215 $ 6,500 $ - $ - $ 6,500 Software Maintenance 2335 101 561 571
NeoGov Performance Evaluation Software 8,250 - - 8,250
NeoGov Recruitment Software 10,400 - - 10,400
TOTAL - Software Maintenance 2335 $ 18,650 $ - $ - $ 18,650 HUMAN RESOURCES 4310
FY 26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 103
Agenda Item #12.1.
Description Object Code Total
Budgeted
Advertising 2105 101 561 571
Recruitment Advertising 1,500 - - 1,500
TOTAL - Advertising 2105 $ 1,500 $ - $ 1,500 - $
Other Contract Services 2145 101 561 571
Labor Relations 60,000 - - 60,000
TOTAL - Other Contract Services 2153 $ 60,000 $ - $ - $ 60,000 Memberships & Publications 2153 101 561 571
CalPELRA (HR) 1,170 - - 1,170
CalChamber 1,050 - - 1,050
TOTAL - Memberships & Publications 2153 $ 2,220 $ - $ - 2,220 $ Training and Conferences 2155 101 561 571
Labor, Continuing Education 208 - - 208
Liebert Cassidy (HR) 312 - - 312
Regional Leadership Training 16,760 - - 16,760
Human Resource Training 3,120 - - 3,120
TOTAL - Training and Conferences 2155 $ 20,400 $ - $ - $ 20,400 Admin Recruitment 2156 101 561 571
Background Checks and Physicals 12,480 - - 12,480
TOTAL - Admin Recruitment 2156 $ 12,480 $ - $ 12,480 - $ Special Department Supplies 2215 101 561 571
Employee Apparel 2,000 - 2,000 -
Ergonomic 4,500 - 4,500 -
TOTAL - Special Department Supplies 2215 $ 6,500 $ - $ - $ 6,500 Software Maintenance 2335 101 561 571
NeoGov Performance Evaluation Software 8,580 - - 8,580
NeoGov Recruitment Software 10,816 - - 10,816
TOTAL - Software Maintenance 2335 $ 19,396 $ - $ - $ 19,396 HUMAN RESOURCES 4310
FY 27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 104
Agenda Item #12.1.
Administrative
Services Department
Information Technology
Division
Budget Page 105
Agenda Item #12.1.
Information Technology Division (4320)
Budget 2025‐26 and 2026‐27
Purpose
The Information Technology (IT) Division is to deliver secure, reliable, and innovative technology solutions that support the City’s mission to serve its residents, businesses, and visitors. The division is committed to enhancing operational efficiency, enabling data‐driven decision‐making, and ensuring the integrity and accessibility of digital services across all departments. Through strategic planning, responsive support, and forward‐thinking infrastructure, the IT Division empowers the City to meet current needs and future challenges in a rapidly evolving technological landscape.
Budget Page 106
Agenda Item #12.1.
Information Technology Division (4320)
Budget 2025‐26 and 2026‐27
Goals
• Improve IT Management:
• Complete a comprehensive Technology Assessment
• 5‐year technology budget and strategic plan
• Implement “Lifecycle Management” for IT equipment
• Evaluate areas that can be consolidated to reduce cost • Migrate services to the cloud:
• Reduce local equipment and storage costs
• Enable increased collaboration using advanced Microsoft 365 capabilities
• Improve access for remote or traveling staff
• Improve the Security Posture of the City:
• Implement secure Password Management for staff
• Implement a Zero‐trust architecture for execution of unknown applications
• Implement Multi‐Factor Authentication
• Monitor the Dark Web for any St. Helena information that may be posted
• Implement key advanced security features of the upgraded Microsoft 365 subscription such as Conditional Access and Data Loss Prevention. (DLP)
• Adopt mobile device management solution
• Training and Productivity for Staff:
• Improve Cybersecurity awareness and knowledge for all staff with regular Security & Awareness Training
• Increase staff productivity and collaboration with common office applications using online, self‐paced training modules
• Explore the secure use of AI within the City
Budget Page 107
Agenda Item #12.1.
Information Technology
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 161,046 216,610 288,571 217,975 237,854 561 Water Enterprise 32,465 42,452 62,398 52,555 52,965 571 Sewer Enterprise 21,692 26,940 46,028 32,170 32,469 592 Equipment Replacement Fund 34,401 40,324 45,680 50,000 50,000 Grand Total 249,604 326,326 442,677 352,700 373,288
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 43 Information Technology
21 Services 165,439 195,749 232,271 238,000 256,000
22 Supplies 45,304 54,872 109,313 50,000 50,000
23 Maintenance 38,860 75,704 101,094 64,700 67,288
Grand Total 249,604 326,326 442,677 352,700 373,288
68%
14%
18%
FY 26 Expenses by Category
Services
Supplies
Maintenance
69%
13%
18%
FY 27 Expenses by Category
Services
Supplies
Maintenance
Budget Page 108
Agenda Item #12.1.
Information Technology Budget - 4320
Account Number Description FY 23 Actuals FY 24 Actuals FY 25 Budgeted FY 26 Proposed FY 27 Proposed 101 General Fund
43 Information Technology
101-43-20-21-30 Professional Contracts 123,741 146,895 175,147 167,000 185,000 101-43-20-21-46 Website Support 143 111 4,160 4,000 4,000 21 Services 123,884 147,006 179,307 171,000 189,000
101-43-20-22-12 Computer Equipment 10,144 11,849 34,605 - - 101-43-20-22-15 Special Department Supplies 21 - - - -
22 Supplies 10,165 11,849 34,605 - -
101-43-20-23-35 Software Maintenance 26,996 57,755 74,659 46,975 48,854 23 Maintenance 26,996 57,755 74,659 46,975 48,854
20 Information Technology 161,046 216,610 288,571 217,975 237,854 561 Water Enterprise
43 Information Technology
561-43-20-21-30 Professional Contracts 25,290 29,384 32,104 42,300 42,300 21 Services 25,290 29,384 32,104 42,300 42,300
561-43-20-22-12 Computer Equipment 488 1,637 15,242 - - 22 Supplies 488 1,637 15,242 - -
561-43-20-23-35 Software Maintenance 6,687 11,432 15,053 10,255 10,665 23 Maintenance 6,687 11,432 15,053 10,255 10,665
20 Information Technology 32,465 42,452 62,398 52,555 52,965 571 Sewer Enterprise
43 Information Technology
571-43-20-21-30 Professional Contracts 16,264 19,360 20,860 24,700 24,700 21 Services 16,264 19,360 20,860 24,700 24,700
571-43-20-22-12 Computer Equipment 250 1,062 13,787 - - 22 Supplies 250 1,062 13,787 - -
571-43-20-23-35 Software Maintenance 5,177 6,518 11,382 7,470 7,769 23 Maintenance 5,177 6,518 11,382 7,470 7,769
20 Information Technology 21,692 26,940 46,028 32,170 32,469 592 Equipment Replacement Fund
43 Finance
592-43-20-22-12 Computer Equipment 34,401 40,324 45,680 50,000 50,000 22 Supplies 34,401 40,324 45,680 50,000 50,000
20 Information Technology 34,401 40,324 45,680 50,000 50,000 Grand Total 249,604 326,326 442,677 352,700 373,288
Budget Page 109
Agenda Item #12.1.
Description Object Code Total
Budgeted
Professional Contracts 2130 101 561 571 592
Annual Support Contract 122,600 24,600 18,000 - 165,200 Security Essentials 15,900 3,200 2,200 - 21,300
Digital Umbrella Server Backups 15,000 11,500 2,500 - 29,000 Server Hosting Service 13,500 3,000 2,000 - 18,500
TOTAL - Professional Contracts 2130 $ 167,000 $ 42,300 $ 24,700 $ 234,000 - $ Website Support 2146 101 561 571 592
Domain and Website Hosting 4,000 - - 4,000
TOTAL - Website Support 2146 $ 4,000 $ - $ - $ 4,000
Computer Equipment 2212 101 561 571 592
Misc Equipment Replacement - - - 50,000 50,000
TOTAL - Computer Equipment 2212 $ - $ - $ 50,000 - $ $ - Software Maintenance 2335 101 561 571 592
Microsoft Office 365 Annual Subscription 24,700 5,000 3,300 33,000 Cisco - Extended Warranties 6,375 1,275 850 8,500
Qualys Multi-Point Intrusion License 1,875 375 250 2,500 Misc. IT Software 4,000 1,000 1,000 6,000
MS Project (PW) 1,000 1,000 1,000 3,000
Adobe Licensing 8,500 1,500 1,000 11,000
L-Fiche Server Licensing 525 105 70 700
TOTAL - Software Maintenance 2335 $ 46,975 $ 10,255 $ 7,470 $ 64,700 INFORMATION TECHNOLOGY - 4320
FY 26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 110
Agenda Item #12.1.
Description Object Code Total
Budgeted
Professional Contracts 2130 101 561 571 592
Annual Support Contract 140,600 24,600 18,000 - 183,200 Security Essentials 15,900 3,200 2,200 - 21,300
Digital Umbrella Server Backups 15,000 11,500 2,500 - 29,000 Server Hosting Service 13,500 3,000 2,000 - 18,500
TOTAL - Professional Contracts 2130 $ 185,000 $ 42,300 $ 24,700 $ 252,000 - $ Website Support 2146 101 561 571 592
Domain and Website Hosting 4,000 - - 4,000
TOTAL - Website Support 2146 $ 4,000 $ - $ - $ 4,000
Computer Equipment 2212 101 561 571 592
Misc Equipment Replacement - - - 50,000 50,000
TOTAL - Computer Equipment 2212 $ - $ - $ 50,000 - $ $ - Software Maintenance 2335 101 561 571 592
Microsoft Office 365 Annual Subscription 25,688 5,200 3,432 34,320 Cisco - Extended Warranties 6,630 1,326 884 8,840
Qualys Multi-Point Intrusion License 1,950 390 260 2,600 Misc. IT Software 4,160 1,040 1,040 6,240
MS Project (PW) 1,040 1,040 1,040 3,120
Adobe Licensing 8,840 1,560 1,040 11,440
L-Fiche Server Licensing 546 109 73 728
TOTAL - Software Maintenance 2335 $ 48,854 $ 10,665 $ 7,769 $ 67,288 INFORMATION TECHNOLOGY - 4320
FY 27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 111
Agenda Item #12.1.
City Attorney
Budget Page 112
Agenda Item #12.1.
City Attorney (4400)
Budget 2025‐26 and 2026‐27
Purpose
The City of St. Helena contracts with the law firm of Best Best & Krieger LLP for its City Attorney services. Ethan Walsh is the City Attorney. The City Attorney, who is appointed by the City Council, is responsible for providing legal advice to the City Council and Staff in carrying out the duties of City government. The City Attorney’s duties include framing and reviewing City ordinances, resolutions and agreements, advising on all areas of law affecting the City’s operations, and representing the City in litigation and in the enforcement of City ordinances and State laws affecting the City. The City Attorney’s client is the City of St. Helena, as represented by the City Council and City Manager, and not members of the public.
Budget Page 113
Agenda Item #12.1.
Attorney
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 424,361 428,729 515,840 425,000 435,500 561 Water Enterprise 87,520 35,993 165,880 100,000 101,500 571 Sewer Enterprise 28,212 27,637 131,560 50,000 40,600 751 Affordable Housing - 49,414 26,000 25,000 25,750
Grand Total 540,093 541,772 839,280 600,000 603,350
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 44 Attorney
21 Services 540,093 541,772 839,280 600,000 603,350
Grand Total 540,093 541,772 839,280 600,000 603,350
-
100.00
200.00
300.00
400.00
500.00
600.00
700.00
800.00
900.00
FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed Thousands Total Budget Comparison
Budget Page 114
Agenda Item #12.1.
Attorney Budget - 4400
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
101-44-00-21-30 Professional Contracts 294,481 314,249 308,000 350,000 360,500 101-44-00-21-32 Litigation Cost 129,880 114,480 170,400 50,000 50,000 101-44-00-21-33 Contract Billable Services - - 37,440 25,000 25,000 21 Services 424,361 428,729 515,840 425,000 435,500
44 Attorney 424,361 428,729 515,840 425,000 435,500
561 Water Enterprise
561-44-00-21-30 Professional Contracts 47,703 35,769 61,880 50,000 51,500 561-44-00-21-32 Litigation Cost 39,817 224 104,000 50,000 50,000 21 Services 87,520 35,993 165,880 100,000 101,500
44 Attorney 87,520 35,993 165,880 100,000 101,500
571 Sewer Enterprise
571-44-00-21-30 Professional Contracts 28,212 27,637 11,960 20,000 20,600 571-44-00-21-32 Litigation Cost - - 119,600 30,000 20,000 571-44-00-21-45 Other Contract Services - - - - -
21 Services 28,212 27,637 131,560 50,000 40,600
44 Attorney 28,212 27,637 131,560 50,000 40,600
751 Affordable Housing
751-44-00-21-30 Professional Contracts - 49,414 26,000 25,000 25,750 21 Services - 49,414 26,000 25,000 25,750
44 Attorney - 49,414 26,000 25,000 25,750
Grand Total 540,093 541,772 839,280 600,000 603,350
Budget Page 115
Agenda Item #12.1.
Community
Development
Budget Page 116
Agenda Item #12.1.
Community Development
Organizational Chart
Community
Development
Director
Chief Building
Official
Building Permit
Technician I
Senior Planner
Permit Technician
III
Assistant
Planner
Assistant Planner position vacant until 1 July 2025
Department Codes:
4500 – Community Development
Budget Page 117
Agenda Item #12.1.
Community Development (4500)
Budget 2025‐26 and 2026‐27
Purpose
The core services provided by the Planning and Building Department are implementation, enforcement, and updates related to the City’s General Plan, the City Zoning and City Building Codes. The overarching goal is to maintain and improve the quality of the community and environment. Additionally, this department reviews project plans for consistency with local, state, and federal laws as well as actions taken by the City Council and Planning Commission. The department provides planning and development review services, environmental review to ensure compliance with the California Environmental Quality Act, serves as the City’s Housing Administrator, provides building permit plan check and field inspection, and Code Enforcement. (Including Short Term Rental enforcement).
Budget Page 118
Agenda Item #12.1.
Community Development (4500)
Budget 2025‐26 and 2026‐27
Accomplishments
• Housing Element recertification & Zoning Map Amendments • Green energy permit sale
• Downtown Specific Plan kickoff & preliminary meetings • Complete SLA process & RFQ for 2 city‐owned properties • Streamlined permit process for certain projects
• Completed amendments to ADU ordinance
• Annual Housing Element Progress Report was submitted to and accepted by the California Department of Housing and Community Development (HCD) • Completed Annual Planning Commission Governance Training 1229
485 434
54 1426
551 493
78 1300
471 412
77 Inspections Permit Applications Permits Issued Planning Applications
FY22/23 FY23/24 FY24/25
Goals
• Go live with ETRAKIT online permitting software
• Continuous improvement for enhancing process to be business friendly City • Redevelopment of 1480 Main Street and 1572‐1574 Railroad Avenue • Host Housing Laws public meeting to facilitate community awareness Budget Page 119
Agenda Item #12.1.
Community Development
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 1,173,459 1,419,536 2,030,608 1,562,616 1,548,192 209 HOME Grant 4,210 81 26,000 25,000 25,000
291 SB-1186 State Fees 550 - 5,200 5,200 5,200
745 Parking In-Lieu - - 113,200 - -
751 Affordable Housing 29,915 - 5,060 5,000 5,000
752 Measure E - - - 100,000 -
Grand Total 1,208,135 1,419,617 2,180,068 1,697,816 1,583,392 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 45 Planning/Building
20 Salaries & Benefits 920,659 995,657 1,080,376 1,256,078 1,301,595 21 Services 244,487 331,361 946,644 375,684 213,348
22 Supplies 4,115 2,911 5,512 5,200 5,200
23 Maintenance 33,205 84,451 127,089 59,854 62,249
26 Capital 5,669 5,237 20,448 1,000 1,000
Grand Total 1,208,135 1,419,617 2,180,068 1,697,816 1,583,392 74%
22%
0% 4% 0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
82%
14%
0% 4% 0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Budget Page 120
Agenda Item #12.1.
Community Development Budget - 4500
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
45 Community Development
101-45-00-20-10 Salary-Regular 618,901 689,606 745,162 828,800 853,664 101-45-00-20-20 Temp/Part Time 6,000 5,900 6,300 6,000 6,000 101-45-00-20-30 Overtime 1,693 1,036 1,050 1,000 1,030
101-45-00-20-40 FICA/Medicare 46,434 50,688 50,286 61,103 62,936 101-45-00-20-45 Employer PERS 37,048 41,752 51,085 63,141 65,035 101-45-00-20-47 PERS Unfunded Liability 58,748 46,101 51,408 82,830 85,315 101-45-00-20-55 Health Insurance 99,125 108,041 123,346 148,319 158,701 101-45-00-20-61 Workers Comp 31,236 30,043 28,541 37,300 41,030 101-45-00-20-65 SDI 5,884 6,483 6,328 9,958 10,257
101-45-00-20-75 Deferred Comp 8,559 8,805 9,311 10,427 10,427 101-45-00-20-85 Auto Allowance 7,029 7,200 7,560 7,200 7,200 20 Salaries & Benefits 920,659 995,657 1,080,376 1,256,078 1,301,595 101-45-00-21-05 Advertising 9,537 5,129 5,200 5,200 5,408 101-45-00-21-10 Communications 2,291 4,525 3,328 4,500 4,680 101-45-00-21-11 Other Contract Services - 54,923 445,077 - - 101-45-00-21-15 Postage 2,005 597 1,248 1,200 1,248
101-45-00-21-30 Professional Contracts 42,179 83,784 39,304 12,500 12,500 101-45-00-21-33 Contract Billable Services - - 1,664 1,664 1,664 101-45-00-21-39 Other Contract Services - CE 805 - 8,296 18,720 18,720 101-45-00-21-42 Banking Fees - - 25,500 25,500 26,520
101-45-00-21-45 Other Contract Services 120,356 113,187 210,846 115,000 50,000 101-45-00-21-47 Other Contract Services - Bldg 13,080 12,719 26,000 26,000 26,000 101-45-00-21-53 Memberships & Publications 5,673 4,382 8,466 8,400 8,736 101-45-00-21-55 Training & Conference 8,575 8,517 22,256 21,800 22,672 21 Services 204,501 287,763 797,184 240,484 178,148
101-45-00-22-13 Office Supplies 2,366 2,343 2,600 2,600 2,600 101-45-00-22-15 Special Department Supplies 1,748 568 2,912 2,600 2,600 22 Supplies 4,115 2,911 5,512 5,200 5,200
101-45-00-23-11 Maint Office Equip - - 520 520 520
101-45-00-23-35 Software Maintenance 25,668 76,033 117,814 50,000 52,000 101-45-00-23-50 Vehicle Alloc Expense 7,538 8,418 8,755 9,334 9,729 23 Maintenance 33,205 84,451 127,089 59,854 62,249
101-45-00-26-30 Capital Equipment 5,669 4,289 16,248 - - 101-45-00-26-40 Furniture & Fixtures - 948 4,200 1,000 1,000 26 Capital 5,669 5,237 20,448 1,000 1,000
00 Administration 1,168,150 1,376,019 2,030,608 1,562,616 1,548,192 101-45-10-21-30 Professional Contracts 5,310 43,517 - - - 21 Services 5,310 43,517 - - -
10 Administration 5,310 43,517 - - -
209 HOME Grant
45 Community Development
209-45-00-21-22 Administrative Fees 4,210 81 26,000 25,000 25,000 21 Services 4,210 81 26,000 25,000 25,000
00 Administration 4,210 81 26,000 25,000 25,000
Budget Page 121
Agenda Item #12.1.
291 SB-1186 State Fees
45 Community Development
291-45-00-21-55 CASp Certification & Training 550 - 5,200 5,200 5,200 21 Services 550 - 5,200 5,200 5,200
00 Administration 550 - 5,200 5,200 5,200
745 Parking In-Lieu
45 Community Development
745-45-00-21-45 Other Contract Services - - 113,200 - - 21 Services - - 113,200 - -
00 Administration - - 113,200 - -
751 Affordable Housing
45 Community Development
751-45-00-21-45 Other Contract Services 29,915 - 5,060 5,000 5,000 21 Services 29,915 - 5,060 5,000 5,000
00 Administration 29,915 - 5,060 5,000 5,000
752 Measure E
45 Community Development
752-45-00-21-45 Other Contract Services - - - 100,000 - 21 Services - - - 100,000 -
00 Administration - - - 100,000 -
Grand Total 1,208,135 1,419,617 2,180,068 1,697,816 1,583,392 Budget Page 122
Agenda Item #12.1.
Description Object Code Funding
Source Total Budgeted One-time Expense
Temporary Part-Time 2020 101
Planning Commissioner Stipends 6,000 6,000 -
TOTAL - Temporary Part-Time 2020 6,000 $ $ 6,000 $ -
Advertising 2105 101
Public Hearing Notices 5,200 5,200 -
TOTAL - Advertising 2105 5,200 $ $ 5,200 $ -
Professional Contracts 2130 101
Investigator STR Enforcement 12,500 12,500 -
TOTAL - Professional Contracts 2130 12,500 $ $ 12,500 $ - Other Contract Services- Code Enforcement 2139 101
Building Plan Check and Building Inspections* 18,720 18,720 - TOTAL - Other Contract Services 2139 18,720 $ $ 18,720 $ - Other Contract Services - Planning 2145 101
Planning Services* 50,000 50,000 -
Surplus Property Negotiations 65,000 65,000 65,000
TOTAL - Other Contract Services 2145 115,000 $ $ 115,000 $ 65,000 Other Contract Services- Building 2147 101
Building Plan Check and Building Inspections* 26,000 26,000 - TOTAL - Other Contract Services 2147 26,000 $ $ 26,000 $ - Memberships & Publications 2153 101
APA and AICP Dues 1,200 1,200 -
Updated Codes 2,100 2,100 -
Membership/Subscriptions (ICC, ENR, NFPA,
Building Codes, Planning & Building Codes) 3,100 3,100 - Supplementary Code/Guide Books 500 500 -
County of Napa Official Records Index and
Document Images (split with CM, Planning,
and Public Works)
1,500 1,500 -
TOTAL - Memberships & Publications 2153 8,400 $ $ 8,400 $ - BUILDING AND PLANNING - 4500
EXPENSE DETAIL - FY26
Budget Page 123
Agenda Item #12.1.
Description Object Code Funding
Source Total Budgeted One-time Expense
BUILDING AND PLANNING - 4500
EXPENSE DETAIL - FY26
Training and Conferences 2155 101
Planning Commissioners and Staff 10,000 10,000 -
APA California Conference (Senior Planner,
Planning Technician III and Planning Director) 6,300 6,300 - Miscellaneous Staff Training 3,100 3,100 -
Plan Check/Inspection Training and Materials 2,400 2,400 - TOTAL - Training and Conferences 2155 21,800 $ $ 21,800 $ - Software Maintenance 2335 101
Permiting Software 50,000 50,000 -
TOTAL - Software Maintenance 2335 50,000 $ 50,000 $ -
Training and Conferences 2155 291
CASP Certification and Training 5,200 5,200 -
TOTAL - Training and Conferences 2155 5,200 $ $ 5,200 $ - Other Contract Services 2145 291
Affordable Housing Study 100,000 100,000 100,000
TOTAL - Other Contract Services 2145 100,000 $ $ 100,000 $ 100,000 TOTAL - One time Expenses $ 165,000
SB-1186 STATE FEES - 291
Measure E (Affordable Housing) - 752
Budget Page 124
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
Temporary Part-Time 2020 101
Planning Commissioner Stipends 6,000 6,000
TOTAL - Temporary Part-Time 2020 6,000 $ $ 6,000
Advertising 2105 101
Public Hearing Notices 5,408 5,408
TOTAL - Advertising 2105 5,408 $ $ 5,408
Professional Contracts 2130 101
Investigator STR Enforcement 12,500 12,500
TOTAL - Professional Contracts 2130 12,500 $ $ 12,500
Other Contract Services- Code Enforcement 2139 101
Building Plan Check and Building Inspections* 18,720 18,720 TOTAL - Other Contract Services 2139 18,720 $ $ 18,720
Other Contract Services - Planning 2145 101
Planning Services* 50,000 50,000
TOTAL - Other Contract Services 2145 50,000 $ $ 50,000
Other Contract Services- Building 2147 101
Building Plan Check and Building Inspections* 26,000 26,000 TOTAL - Other Contract Services 2147 26,000 $ $ 26,000
Memberships & Publications 2153 101
APA and AICP Dues 1,248 1,248
Updated Codes 2,184 2,184
Membership/Subscriptions (ICC, ENR, NFPA,
Building Codes, Planning & Building Codes) 3,224 3,224
Supplementary Code/Guide Books 520 520
County of Napa Official Records Index and
Document Images (split with CM, Planning,
and Public Works)
1,560 1,560
TOTAL - Memberships & Publications 2153 8,736 $ $ 8,736 BUILDING AND PLANNING - 4500
EXPENSE DETAIL - FY26
Budget Page 125
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
BUILDING AND PLANNING - 4500
EXPENSE DETAIL - FY26
Training and Conferences 2155 101
Planning Commissioners and Staff 10,400 10,400
APA California Conference (Senior Planner,
Planning Technician III and Planning Director) 6,552 6,552 Miscellaneous Staff Training 3,224 3,224
Plan Check/Inspection Training and Materials 2,496 2,496 TOTAL - Training and Conferences 2155 22,672 $ $ 22,672 Software Maintenance 2335 101
Permiting Software 52,000 52,000
TOTAL - Software Maintenance 2335 52,000 $ 52,000
Training and Conferences 2155 291
CASP Certification and Training 5,200 5,200
TOTAL - Training and Conferences 2155 5,200 $ $ 5,200
SB-1186 STATE FEES - 291
Budget Page 126
Agenda Item #12.1.
Non‐Departmental
Budget Page 127
Agenda Item #12.1.
Non‐Departmental (4000)
Budget 2025‐26 and 2026‐27
Purpose
The Purpose of the Non‐Departmental categorization is to accommodate those costs not easily associated with a particular cost center and to more easily monitor certain expendable costs for savings and control purposes. Liability Insurance, contributions, debt service, and general office supplies are types of expenses accounted for here.
Budget Page 128
Agenda Item #12.1.
Non-Departmental
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 4,573,169 2,288,889 2,150,224 1,584,261 1,871,033 216 Public Safety Impact - 94,182 - - -
225 State Gas Tax 2105 30,964 - - - -
226 State Gas Tax 2106 57,152 - 21,506 - -
227 State Gas Tax 2107 21,042 - - - -
228 State Gas Tax 21075 - - 2,020 - -
229 State Gas Tax 2103 - - 54,585 - -
230 RMRA 122,427 - 136,172 - -
240 Measure T 706,719 1,638,693 1,232,500 1,600,500 1,381,800 290 Tourism Improvement District 632,245 626,300 794,923 681,969 716,068 420 1996 GO Bonds (479) - - - 12,361
421 2022 GO Bonds 269,659 269,899 - 4,082,340 2,013,552 561 Water Enterprise 1,195,701 2,444,451 1,774,747 2,618,238 2,648,715 571 Sewer Enterprise 4,131,307 11,372,997 1,117,920 1,915,428 2,109,488 572 Wastewater Bond 25,418 - - - -
581 Insurance Benefit Fund 2,176 5,062 - - -
582 Internal Service Garage Fund 26,333 87,293 - - -
592 Equipment Replacement Fund 153,493 127,423 73,927 - - 593 Fire Equipment Replacement - 811,911 - - -
700 Flood Control Capital 6,182 9,214 - 10,000 10,000
734 Park Impact - 311,196 - - -
740 Traffic Mitigation Impact - 6,772 - - -
742 Storm Drain Improvement 4,906 - - 200,000 -
751 Affordable Housing 13,598 10,800 - - -
763 Water Capital Project 172,290 21,961 - - -
764 Water Impact 6,398 - - - -
774 Sewer Impact 669,435 41,294 - - -
Grand Total 12,820,134 20,168,338 7,358,525 12,692,736 10,763,017 Budget Page 129
Agenda Item #12.1.
Non-Departmental
Expenses by Fund and Category
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 40 Non Departmental
20 Salaries & Benefits (197,860) 123,206 (447,500) 45,500 45,500 21 Services 3,419,559 1,478,061 1,556,552 1,103,475 1,144,164 22 Supplies 184,085 77,113 79,568 18,200 18,488
23 Maintenance 169,923 14,325 1,560 500 500
24 Taxes, Insurances & Contributions 1,159,192 1,271,431 1,515,124 1,728,555 1,862,602 25 Debt 605,927 1,158,687 2,167,846 2,613,022 2,606,923 26 Capital - 5,648 10,496 - -
29 Transfers 7,452,685 16,009,755 2,410,399 7,149,284 5,049,272 61 PEG access costs 26,622 30,113 64,480 34,200 35,568
Grand Total 12,820,134 20,168,338 7,358,525 12,692,736 10,763,017 0% 9%
0%
14%
0%
56%
0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Debt
Capital
Transfers
1% 11%
0%
17%
0%
47%
0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Debt
Capital
Transfers
Budget Page 130
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
40 Non Departmental
101-40-00-20-07 Vacancy Factor - - (375,106) - -
101-40-00-20-08 Post-Employment Disbursement 48,433 - - - - 101-40-00-20-15 Pay for Performance - - 43,000 32,000 32,000 101-40-00-20-20 Temp/Part Time - (17) - - -
101-40-00-20-40 FICA/Medicare 3,705 - - - -
101-40-00-20-47 PERS Unfunded Liability 272,948 - - - - 101-40-00-20-55 Health Insurance 1,591 - - - -
101-40-00-20-65 SDI 436 - - - -
101-40-00-20-71 Unemployment 10,818 2,265 - - -
101-40-00-20-89 Charity Event Reimbursement 1,222 1,502 13,500 13,500 13,500 20 Salaries & Benefits 339,151 3,750 (318,606) 45,500 45,500 101-40-00-21-10 Communications 7,194 30,172 6,240 38,800 40,352 101-40-00-21-15 Postage 684 926 1,040 1,600 1,664
101-40-00-21-27 Equipment Lease Exp 7,967 8,462 10,400 20,000 20,800 101-40-00-21-30 Professional Contracts 888 2,461 15,600 - - 101-40-00-21-31 Litigation Settlement 50,000 - - - -
101-40-00-21-34 Muni Code Update 3,230 - 3,120 - -
101-40-00-21-40 Professional Fees 3,335 5,816 8,320 6,000 6,240 101-40-00-21-43 Penalties And Fines 9,627 2,174 5,200 5,000 5,200 101-40-00-21-45 Other Contract Services 1,950,907 339,865 412,338 98,300 102,232 101-40-00-21-52 Facility Rental 238,444 219,718 239,060 239,556 239,556 101-40-00-21-53 Memberships & Publications 3,324 4,796 3,016 3,570 3,713 101-40-00-21-55 Training & Conference 262 2,000 - - -
21 Services 2,275,862 616,389 704,334 412,826 419,757
101-40-00-22-07 Copies 3,950 2,766 5,200 3,700 3,848
101-40-00-22-13 Office Supplies 374 1,956 3,016 4,000 4,000 101-40-00-22-15 Special Department Supplies 15,573 2,188 1,560 3,500 3,640 101-40-00-22-16 COVID-19 14,058 - - - -
101-40-00-22-17 Glass Fire 4,370 - - - -
101-40-00-22-18 Employee Appreciation 7,016 1,576 10,400 7,000 7,000 22 Supplies 45,342 8,487 20,176 18,200 18,488
101-40-00-23-11 Maint Office Equip - - 1,560 500 500
101-40-00-23-35 Software Maintenance 3,945 14,325 - - - 23 Maintenance 3,945 14,325 1,560 500 500
101-40-00-24-05 Contributions 80,754 210,732 238,465 255,650 261,556 101-40-00-24-07 Chamber of Commerce 325,000 175,000 175,000 125,000 125,000 101-40-00-24-08 Leak Adjustment Contribution - - 9,630 - - 101-40-00-24-24 Uncollectable Debt - 20,110 - - -
101-40-00-24-25 Taxes & Other Charges 536 98 6,420 1,500 1,500 101-40-00-24-45 REMIF/Block Party Insurance 358,252 392,858 482,316 572,785 630,064 24 Taxes, Insurances & Contributions 764,542 798,798 911,831 954,935 1,018,120 101-40-00-29-99 Transfer to other Funds 1,052,939 753,864 736,439 118,100 333,100 29 Transfers 1,052,939 753,864 736,439 118,100 333,100
101-40-00-61-00 PEG access costs 26,622 30,113 64,480 34,200 35,568 61 PEG access costs 26,622 30,113 64,480 34,200 35,568
00 Administration 4,508,403 2,225,726 2,120,214 1,584,261 1,871,033 Budget Page 131
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 101-40-45-25-05 Retire Principal 61,284 61,225 29,615 - - 101-40-45-25-15 Interest Expense 3,482 1,939 395 - -
25 Debt 64,766 63,163 30,010 - -
45 Debt 64,766 63,163 30,010 - -
216 Public Safety Impact
40 Non Departmental
216-40-00-29-99 Transfer to other Funds - 94,182 - - -
29 Transfers - 94,182 - - -
00 Administration - 94,182 - - -
225 State Gas Tax 2105
40 Non Departmental
225-40-00-29-99 Transfer to other Funds 30,964 - - - -
29 Transfers 30,964 - - - -
00 Administration 30,964 - - - -
226 State Gas Tax 2106
40 Non Departmental
226-40-00-29-99 Transfer to other Funds 57,152 - 21,506 - - 29 Transfers 57,152 - 21,506 - -
00 Administration 57,152 - 21,506 - -
227 State Gas Tax 2107
40 Non Departmental
227-40-00-29-99 Transfer to other Funds 21,042 - - - -
29 Transfers 21,042 - - - -
00 Administration 21,042 - - - -
228 State Gas Tax 21075
40 Non Departmental
228-40-00-29-99 Transfer to other Funds - - 2,020 - -
29 Transfers - - 2,020 - -
00 Administration - - 2,020 - -
229 State Gas Tax 2103
40 Non Departmental
229-40-00-29-99 Transfer to other Funds - - 54,585 - -
29 Transfers - - 54,585 - -
00 Administration - - 54,585 - -
230 RMRA
40 Non Departmental
230-40-00-29-99 Transfer to Other Funds 122,427 - 136,172 - - 29 Transfers 122,427 - 136,172 - -
00 Administration 122,427 - 136,172 - -
Budget Page 132
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 240 Measure T
40 Non Departmental
240-40-00-29-99 Transfer to Other Funds 706,719 1,638,693 1,232,500 1,600,500 1,381,800 29 Transfers 706,719 1,638,693 1,232,500 1,600,500 1,381,800 00 Administration 706,719 1,638,693 1,232,500 1,600,500 1,381,800 290 Tourism Improvement District
40 Non Departmental
290-40-00-21-41 County Share of TID 468,850 463,104 630,891 504,657 529,890 290-40-00-21-49 Local Share of TID 158,395 157,130 157,723 170,492 179,017 21 Services 627,246 620,234 788,614 675,149 708,907
290-40-00-29-99 Transfer to other Funds 4,999 6,066 6,309 6,820 7,161 29 Transfers 4,999 6,066 6,309 6,820 7,161
00 Administration 632,245 626,300 794,923 681,969 716,068 420 1996 GO Bonds
40 Non Departmental
420-40-00-28-99 Transfer to Other Funds - - - - 12,361
29 Transfers - - - - 12,361
00 Administration - - - - 12,361
420-40-45-25-15 Interest Expense (479) - - - -
25 Debt (479) - - - -
45 Debt (479) - - - -
421 2022 GO Bonds
40 Non Departmental
421-40-00-28-99 Transfer to Other Funds - - - 3,733,302 1,664,189 29 Transfers - - - 3,733,302 1,664,189
00 Administration - - - 3,733,302 1,664,189
421-40-45-21-30 Professional Fees 201,804 3,950 - - -
21 Services 201,804 3,950 - - -
421-40-45-25-05 Retire Principal - - - 85,000 90,000
421-40-45-25-15 Interest Expense 67,855 265,949 - 264,038 259,363 25 Debt 67,855 265,949 - 349,038 349,363
45 Debt 269,659 269,899 - 349,038 349,363
561 Water Enterprise
40 Non Departmental
561-40-00-20-07 Vacancy Factor - - (73,842) - -
561-40-00-20-45 Pension Expense (303,135) 85,784 - - -
561-40-00-20-47 PERS Unfunded Liability 54,590 - - - -
20 Salaries & Benefits (248,546) 85,784 (73,842) - -
Budget Page 133
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 561-40-00-21-10 Communications 1,788 3,391 2,080 - -
561-40-00-21-15 Postage 169 281 260 - -
561-40-00-21-27 Equipment Lease Exp 5,698 5,546 8,736 - - 561-40-00-21-31 Litigation Settlement 100,000 100,000 - - - 561-40-00-21-40 Professional Fees - 1,112 - - -
561-40-00-21-45 Other Contract Services - - 2,490 - -
21 Services 107,654 110,330 13,566 - -
561-40-00-22-07 Copies 2,436 1,386 2,600 - -
561-40-00-22-13 Office Supplies 247 985 5,928 - -
561-40-00-22-15 Special Department Supplies 1,868 511 1,560 - - 22 Supplies 4,550 2,882 10,088 - -
561-40-00-24-05 Contributions - CARES Program - - - 32,500 32,500 561-40-00-24-24 Uncollectable Debt - (50) - - -
561-40-00-24-45 REMIF/Block Party Insurance 190,676 231,105 301,646 354,310 389,741 24 Taxes, Insurances & Contributions 190,676 231,055 301,646 386,810 422,241 561-40-00-29-99 Transfer to other Funds - 879,641 220,868 822,825 822,825 29 Transfers - 879,641 220,868 822,825 822,825
00 Administration 54,335 1,309,692 472,326 1,209,635 1,245,066 561-40-10-29-40 Depreciation Expense 857,694 869,177 - - - 29 Transfers 857,694 869,177 - - -
10 Water Enterprise 857,694 869,177 - - -
561-40-45-21-40 Professional Fees 4,534 3,125 10,400 8,000 8,000 21 Services 4,534 3,125 10,400 8,000 8,000
561-40-45-25-05 Retire Principal - - 717,539 739,678 761,217 561-40-45-25-15 Interest Expense 279,138 262,457 574,482 660,925 634,432 25 Debt 279,138 262,457 1,292,021 1,400,603 1,395,649
45 Debt 283,672 265,582 1,302,421 1,408,603 1,403,649
571 Sewer Enterprise
40 Non Departmental
571-40-00-20-07 Vacancy Factor - - (55,052) - -
571-40-00-20-45 Pension Expense (327,035) 28,609 - - -
571-40-00-20-47 PERS Unfunded Liability 36,393 - - - -
20 Salaries & Benefits (290,642) 28,609 (55,052) - -
571-40-00-21-10 Communication 1,788 3,401 2,080 - -
571-40-00-21-15 Postage 169 281 260 - -
571-40-00-21-27 Equipment Lease Exp 5,905 5,546 6,760 - - 571-40-00-21-40 Professional Fees - 1,018 - - -
571-40-00-21-45 Other Contract Services - - 2,371 - -
21 Services 7,862 10,247 11,471 - -
571-40-00-22-07 Copies 2,228 1,386 3,640 - -
571-40-00-22-13 Office Supplies 247 881 2,600 - -
571-40-00-22-15 Special Department Supplies 1,800 511 1,560 - - 22 Supplies 4,275 2,778 7,800 - -
Budget Page 134
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 571-40-00-24-05 Contributions - CARES Program - - - 32,500 32,500 571-40-00-24-45 REMIF/Block Party Insurance 190,377 230,777 301,646 354,310 389,741 24 Taxes, Insurances & Contributions 190,377 230,777 301,646 386,810 422,241 571-40-00-29-99 Transfer to other Funds 3,717,052 10,277,667 - 657,737 817,836 29 Transfers 3,717,052 10,277,667 - 657,737 817,836
00 Administration 3,628,924 10,550,078 265,866 1,044,547 1,240,077 571-40-10-29-40 Depreciation Expense 293,601 151,981 - - - 29 Transfers 293,601 151,981 - - -
10 Sewer Enterprise 293,601 151,981 - - -
571-40-45-21-40 Professional Fees 14,133 6,315 6,240 7,500 7,500 571-40-45-21-41 Cost of Issuance - 97,504 - - -
21 Services 14,133 103,819 6,240 7,500 7,500
571-40-45-25-05 Retire Principal - - 775,781 442,131 454,391 571-40-45-25-15 Interest Expense 194,648 567,118 70,034 421,250 407,520 25 Debt 194,648 567,118 845,815 863,381 861,911
45 Debt 208,781 670,937 852,055 870,881 869,411
572 Wastewater Bond
40 Non Departmental
572-40-00-29-99 Transfer to other Funds 25,418 - - - -
29 Transfers 25,418 - - - -
00 Administration 25,418 - - - -
581 Insurance Benefit Fund
40 Non Departmental
581-40-00-20-55 Health Insurance 2,176 5,062 - - -
20 Salaries & Benefits 2,176 5,062 - - -
00 Administration 2,176 5,062 - - -
582 Internal Service Garage Fund
40 Non Departmental
582-40-00-29-20 Fixed Asset Adjustments (65,975) - - - - 582-40-00-29-99 Transfer to Other Funds - - - - -
29 Transfers (65,975) - - - -
00 Administration (65,975) - - - -
582-40-10-29-40 Depreciation Expense 92,308 87,293 - - - 29 Transfers 92,308 87,293 - - -
10 Internal Service Garage Fund 92,308 87,293 - - -
Budget Page 135
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 592 Equipment Replacement Fund
40 Non Departmental
592-40-00-21-30 Professional Contracts - - - - -
592-40-00-21-45 Other Contract Services 142,268 9,966 21,927 - - 21 Services 142,268 9,966 21,927 - -
592-40-00-22-12 Computer Equipment 11,225 62,966 41,504 - - 22 Supplies 11,225 62,966 41,504 - -
592-40-00-26-30 Captial Equipment - 5,648 10,496 - -
26 Capital - 5,648 10,496 - -
592-40-00-29-99 Transfer to other Funds - 48,843 - - -
29 Transfers - 48,843 - - -
00 Administration 153,493 127,423 73,927 - -
593 Fire Equipment Replacement
40 Non Departmental
593-40-00-29-99 Transfer to other Funds - 811,911 - - - 29 Transfers - 811,911 - - -
00 Administration - 811,911 - - -
700 Flood Control Capital
40 Non Departmental
700-40-00-29-99 Transfer to other Funds 6,182 9,214 - 10,000 10,000 29 Transfers 6,182 9,214 - 10,000 10,000
00 Administration 6,182 9,214 - 10,000 10,000
734 Park Impact
40 Non Departmental
734-40-00-29-99 Transfer to other Funds - 311,196 - - - 29 Transfers - 311,196 - - -
00 Administration - 311,196 - - -
740 Traffic Mitigation Impact
40 Non Departmental
740-40-00-29-99 Transfer to other Funds - 6,772 - - -
29 Transfers - 6,772 - - -
00 Administration - 6,772 - - -
742 Storm Drain Improvement
40 Non Departmental
742-40-00-29-99 Transfer to other Funds 4,906 - - 200,000 - 29 Transfers 4,906 - - 200,000 -
00 Administration 4,906 - - 200,000 -
Budget Page 136
Agenda Item #12.1.
Non Department Budget - 4000
Account Number Description FY 23 Actual FY 24 Acutal FY 25 Estimated FY 26 Proposed FY 27 Proposed 751 Affordable Housing
40 Non Departmental
751-40-00-24-10 Turley Flats Contribution 9,998 - - - - 751-40-00-24-12 963 Pope Street OTSH 3,600 10,800 - - - 24 Taxes, Insurances & Contributions 13,598 10,800 - - - 00 Administration 13,598 10,800 - - -
763 Water Capital Project
40 Non Departmental
763-40-00-29-99 Transfer to other Funds 172,290 21,961 - - - 29 Transfers 172,290 21,961 - - -
00 Administration 172,290 21,961 - - -
764 Water Impact
40 Non Departmental
764-40-00-29-99 Transfer to other Funds 6,398 - - - -
29 Transfers 6,398 - - - -
00 Administration 6,398 - - - -
774 Sewer Impact
40 Non Departmental
774-40-00-29-99 Transfer to other Funds 669,435 41,294 - - - 29 Transfers 669,435 41,294 - - -
00 Administration 669,435 41,294 - - -
Grand Total 12,820,134 20,168,338 7,358,525 12,692,736 10,763,017 Budget Page 137
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
Equipment Lease 2127 101 561 571
Copiers 20,000 - - 20,000
TOTAL - Equipment Lease 2127 $ 20,000 $ - $ - $ 20,000
Professional Fees 2140 101 561 571
Fingerprinting - reimbursed 6,000 - - 6,000
TOTAL - Professional Fees 2140 $ 6,000 $ - $ - $ 6,000
Other Contract Services 2145 101 561 571
Napa County ITS (GIS) 1,200 - - 1,200
NVTA - JPA Membership 11,400 - - 11,400
NVTA - Annual Capital Contribution 5,000 - - 5,000
Fair Housing Napa Valley 25,000 - - 25,000
Fair Housing Napa Valley - Annual
Presentation 1,500 - - 1,500
Offsite Record Storage 2,400 - - 2,400
Panic Buttons Quarterly Fees 1,800 - - 1,800
Miscellaneous Contracts 50,000 - - 50,000
TOTAL - Other Contract Services 2145 $ 98,300 $ - $ - $ 98,300 Facility Rentals 2152 101 561 571
Vintage Hall 13,500 - - 13,500
Napa Valley College 226,056 - - 226,056
TOTAL - Facility Rentals 2153 $ 239,556 $ - $ - $ 239,556 Memberships & Publications 2153 101 561 571
BMI 450 - - 450
ABAG 3,120 - - 3,120
TOTAL - Memberships & Publications 2153 $ 3,570 $ - $ - $ 3,570 Copies 2207 101 561 571
Administration (includes large format) 3,700 - - 3,700
TOTAL - Copies 2207 $ 3,700 $ - $ - $ 3,700
Special Department Supplies 2215 101 561 571
Misc. Supplies 3,500 - - 3,500
TOTAL - Special Department Supplies 2215 $ 3,500 $ - $ - $ 3,500 NON-DEPARTMENTAL - 4000
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 138
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Contributions 2405 101 561 571
Housing Authority (Housing Services) 62,350 - - 62,350
NVTA (Fare Box Match) 57,300 - - 57,300
LAFCO 28,000 - - 28,000
Leadership Napa Valley 3,000 - - 3,000
CARES Programs 85,000 32,500 32,500 150,000
Leak Adjustment Programs 20,000 - - 20,000
TOTAL - Contributions 2405 $ 255,650 $ 32,500 $ 32,500 $ 320,650 REMIF/Block Party Insurance 2445 101 561 571
General Liability Insurance 318,202 202,492 202,492 723,186 Property 150,839 95,988 95,988 342,815
Pollution 1,424 906 906 3,236
Cyber 6,128 3,900 3,900 13,928
Crime 6,026 3,835 3,835 13,696
Difference In Condition (Earthquake and
Flood) 64,584 41,099 41,099 146,782
DOT Random Drug and Alcohol Testing 330 210 210 750
Deadly Weapons 554 - - 554
Workers Comp Deductible 11,000 - - 11,000
Liability Deductibles 9,240 5,880 5,880 21,000
Employee Assistance Plan (EAP) 4,458 - - 4,458
TOTAL - REMIF/Block Party Insurance 2445 $ 572,785 $ 354,310 $ 354,310 $ 1,281,405 Transfer to Other Funds 2999
Measure T/U Class 1 Trails 6.67%
Contribution 85,000
Harvest Festival - Fund 287 33,100
$ 118,100
Transfer to Other Funds 2999
Transfer to Street CIP 1,600,500
$ 1,600,500
Transfer to Other Funds 2999
Transfer to General Fund 6,820
$ 6,820
Transfers to Other Funds
85,000
33,100
TOTAL - General Fund Transfers to Other Funds $ 118,100 Fund 101 - General Fund
TOTAL - Measure T/U Transfers to Other Funds
1,600,500
$ 1,600,500
Fund 240 - Measure T/U
Fund 290 - TID Assessment
6,820
TOTAL - TIS Assessment Transfers to Other Funds $ 6,820 Budget Page 139
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Transfer to Other Funds 2999
Transfer to Street CIP 300,000
Transfer to Water CIP 797,702
Transfer to Wastewater CIP 2,635,600
$ 3,733,302
Transfer to Other Funds 2999
General Fund Utility Interfund Charge 822,825
$ 822,825
Transfer to Other Funds 2999
General Fund Utility Interfund Charge 657,737
$ 657,737
Transfer to Other Funds 2999
Transfer to Stormwater CIP 10,000
$ 10,000
Transfer to Other Funds 2999
Transfer to Street CIP 200,000
$ 200,000
PEG Access Costs 6100 101 561 571
PEG Pass Through from Comcast 23,000 - - $ 23,000
City Council/Planning Commission
Regular Meetings 11,200 - - $ 11,200
TOTAL - PEG Access Costs $ 34,200 $ - $ - $ 34,200
Retire Principal (4045) 2505
GO Bond 85,000
TOTAL - Retire Principal 2505 $ 85,000
Interest Expense (4045) 2515
GO Bond 264,038
TOTAL - Interest Expense 2515 $ 264,038
421 - GO Bond Debt Service (4045)
85,000
$ 85,000
$ 264,038
264,038
Fund 421 - GO Bonds
Fund 700 - Flood Control
Fund 561 - Water Enterprise
822,825
TOTAL - Water Transfers to Other Funds $ 822,825
Fund 571 - Wastewater Enterprise
10,000
TOTAL - Flood Control Transfers to Other Funds $ 10,000 TOTAL - Storm Drains Transfers to Other Funds $ 200,000 Fund 421 - GO Bonds
Fund 421 - GO Bonds
Fund 742 - Storm Drains
200,000
657,737
TOTAL - Wastewater Transfers to Other Funds $ 657,737
300,000
2,635,600
TOTAL - GO Bonds Transfers to Other Funds $ 3,733,302
797,702
Budget Page 140
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY26 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Professional Fees (4045) 2140
8,000
TOTAL - Professional Fees 2140 $ 8,000
Retire Principal (4045) 2505
Chase -Loan Agreement 446,200
Water/Wastewater Bond 2012B 293,478
Water Bond 2024 -
TOTAL - Retire Principal 2505 $ 739,678
Interest Expense (4045) 2515
Chase -Loan Agreement 82,551
Water/Wastewater Bond 2012B 119,074
Water Bond 2024 459,300
TOTAL - Interest Expense 2515 $ 660,925
Professional Fees (4045) 2140
7,500
TOTAL - Professional Fees 2140 $ 7,500
Retire Principal (4045) 2505
Wastewater Revenue Bond 2005B 110,000
Water/Wastewater Bond 2012B 81,522
2023 Installment Agreement 103,000
USDA Loan 147,609
TOTAL - Retire Principal 2505 $ 442,131
Interest Expense (4045) 2515
Wastewater Revenue Bond 2005B 29,750
Water/Wastewater Bond 2012B 33,076
2023 Installment Agreement 150,810
USDA Loan 207,614
TOTAL - Interest Expense 2515 $ 421,250
561 - Water Debt Service (4045)
571 - Waste Water Debt Service (4045)
$ 739,678
-
Fund 561 - Water Enterprise
293,478
446,200
$ 660,925
459,300
119,074
82,551
$ 7,500
7,500
Fund 571 - Wastewater Enterprise
Fund 571 - Wastewater Enterprise
Fund 571 - Wastewater Enterprise
$ 442,131
147,609
103,000
81,522
110,000
$ 421,250
207,614
150,810
33,076
29,750
Fund 561 - Water Enterprise
Fund 561 - Water Enterprise
8,000
$ 8,000
Budget Page 141
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
Equipment Lease 2127 101 561 571
Copiers 20,800 - - 20,800
TOTAL - Equipment Lease 2127 $ 20,800 $ - $ - $ 20,800
Professional Fees 2140 101 561 571
Fingerprinting - reimbursed 6,240 - - 6,240
TOTAL - Professional Fees 2140 $ 6,240 $ - $ - $ 6,240
Other Contract Services 2145 101 561 571
Napa County ITS (GIS) 1,248 - - 1,248
NVTA - JPA Membership 11,856 - - 11,856
NVTA - Annual Capital Contribution 5,200 - - 5,200
Fair Housing Napa Valley 26,000 - - 26,000
Fair Housing Napa Valley - Annual
Presentation 1,560 - - 1,560
Offsite Record Storage 2,496 - - 2,496
Panic Buttons Quarterly Fees 1,872 - - 1,872
Miscellaneous Contracts 52,000 - - 52,000
TOTAL - Other Contract Services 2145 $ 102,232 $ - $ - $ 102,232 Facility Rentals 2152 101 561 571
Vintage Hall 13,500 - - 13,500
Napa Valley College 226,056 - - 226,056
TOTAL - Facility Rentals 2153 $ 239,556 $ - $ - $ 239,556 Memberships & Publications 2153 101 561 571
BMI 468 - - 468
ABAG 3,245 - - 3,245
TOTAL - Memberships & Publications 2153 $ 3,713 $ - $ - $ 3,713 Copies 2207 101 561 571
Administration (includes large format) 3,848 - - 3,848
TOTAL - Copies 2207 $ 3,848 $ - $ - $ 3,848
Special Department Supplies 2215 101 561 571
Misc. Supplies 3,640 - - 3,640
TOTAL - Special Department Supplies 2215 $ 3,640 $ - $ - $ 3,640 NON-DEPARTMENTAL - 4000
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Budget Page 142
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Contributions 2405 101 561 571
Housing Authority (Housing Services) 64,844 - - 64,844
NVTA (Fare Box Match) 59,592 - - 59,592
LAFCO 29,120 - - 29,120
Leadership Napa Valley 3,000 - - 3,000
CARES Programs 85,000 32,500 32,500 150,000
Leak Adjustment Programs 20,000 - - 20,000
TOTAL - Contributions 2405 $ 261,556 $ 32,500 $ 32,500 $ 326,556 REMIF/Block Party Insurance 2445 101 561 571
General Liability Insurance 350,022 222,741 222,741 795,505 Property 165,923 105,587 105,587 377,097
Pollution 1,566 997 997 3,560
Cyber 6,741 4,290 4,290 15,321
Crime 6,629 4,219 4,219 15,066
Difference In Condition (Earthquake and
Flood) 71,042 45,209 45,209 161,460
DOT Random Drug and Alcohol Testing 363 231 231 825
Deadly Weapons 609 - - 609
Workers Comp Deductible 12,100 - - 12,100
Liability Deductibles 10,164 6,468 6,468 23,100
Employee Assistance Plan (EAP) 4,904 - - 4,904
TOTAL - REMIF/Block Party Insurance 2445 $ 630,064 $ 389,741 $ 389,741 $ 1,409,546 Transfer to Other Funds 2999
Measure T/U Class 1 Trails 6.67%
Contribution 300,000
Harvest Festival - Fund 287 33,100
$ 333,100
Transfer to Other Funds 2999
Transfer to Street CIP 1,381,800
$ 1,381,800
Transfer to Other Funds 2999
Transfer to General Fund 7,161
$ 7,161
Transfers to Other Funds
Fund 101 - General Fund
300,000
33,100
TOTAL - General Fund Transfers to Other Funds $ 333,100 Fund 240 - Measure T/U
1,381,800
TOTAL - Measure T/U Transfers to Other Funds $ 1,381,800 TOTAL - TIS Assessment Transfers to Other Funds
Fund 290 - TID Assessment
7,161
$ 7,161
Budget Page 143
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Transfer to Other Funds 2999
Transfer to Civic CIP 12,361
$ 12,361
Transfer to Other Funds 2999
Transfer to Water CIP 544,189
Transfer to Wastewater CIP 1,120,000
$ 1,664,189
Transfer to Other Funds 2999
General Fund Utility Interfund Charge 822,825
$ 822,825
Transfer to Other Funds 2999
General Fund Utility Interfund Charge 657,737
Transfer to Wastewater CIP 160,099
$ 817,836
Transfer to Other Funds 2999
Transfer to Stormwater CIP 10,000
$ 10,000
PEG Access Costs 6100 101 561 571
PEG Pass Through from Comcast 23,920 - - $ 23,920
City Council/Planning Commission
Regular Meetings 11,648 - - $ 11,648
TOTAL - PEG Access Costs $ 35,568 $ - $ - $ 35,568
Retire Principal (4045) 2505
GO Bond 90,000
TOTAL - Retire Principal 2505 $ 90,000
Interest Expense (4045) 2515
GO Bond 259,363
TOTAL - Interest Expense 2515 $ 259,363
421 - GO Bond Debt Service (4045)
90,000
TOTAL - 1996 GO Bonds Transfers to Other Funds
TOTAL - GO Bonds Transfers to Other Funds
TOTAL - Flood Control Transfers to Other Funds
TOTAL - Water Transfers to Other Funds
TOTAL - Wastewater Transfers to Other Funds
$ 90,000
Fund 421 - GO Bonds
Fund 420 - 1996 GO Bonds
12,361
$ 12,361
Fund 421 - GO Bonds
1,120,000
$ 1,664,189
544,189
Fund 700 - Flood Control
10,000
$ 10,000
Fund 421 - GO Bonds
259,363
$ 259,363
Fund 561 - Water Enterprise
822,825
$ 822,825
Fund 571 - Wastewater Enterprise
657,737
$ 817,836
160,099
Budget Page 144
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
NON-DEPARTMENTAL - 4000
FY27 EXPENSE DETAIL
Funding Source and
Amount Per Funding Source
Professional Fees (4045) 2140
8,000
TOTAL - Professional Fees 2140 $ 8,000
Retire Principal (4045) 2505
Chase -Loan Agreement 456,000
Water/Wastewater Bond 2012B 305,217
Water Bond 2024 -
TOTAL - Retire Principal 2505 $ 761,217
Interest Expense (4045) 2515
Chase -Loan Agreement 70,732
Water/Wastewater Bond 2012B 104,400
Water Bond 2024 459,300
TOTAL - Interest Expense 2515 $ 634,432
Professional Fees (4045) 2140
7,500
TOTAL - Professional Fees 2140 $ 7,500
Retire Principal (4045) 2505
Wastewater Revenue Bond 2005B 115,000
Water/Wastewater Bond 2012B 84,783
2023 Installment Agreement 107,000
USDA Loan 147,609
TOTAL - Retire Principal 2505 $ 454,392
Interest Expense (4045) 2515
Wastewater Revenue Bond 2005B 24,828
Water/Wastewater Bond 2012B 29,000
2023 Installment Agreement 146,078
USDA Loan 207,614
TOTAL - Interest Expense 2515 $ 407,520
561 - Water Debt Service (4045)
571 - Waste Water Debt Service (4045)
305,217
-
$ 761,217
Fund 561 - Water Enterprise
8,000
$ 8,000
Fund 561 - Water Enterprise
Fund 571 - Wastewater Enterprise
Fund 571 - Wastewater Enterprise
Fund 571 - Wastewater Enterprise
7,500
$ 7,500
$ 454,392
147,609
107,000
84,783
115,000
$ 407,520
207,614
146,078
29,000
24,828
$ 634,432
459,300
104,400
70,732
Fund 561 - Water Enterprise
456,000
Budget Page 145
Agenda Item #12.1.
Community
Services
Budget Page 146
Agenda Item #12.1.
Community Services Organizational Chart
Director of Community Services
Deputy Director of
Community Services
City Librarian
Library
Associate I/II
Library Clerks
(3)
Senior Librarian
Library Clerks
(2)
Librarian I/II
Library Clerks
(2)
Library Associate
Library Clerk
Library Associate
Recreation Manager
Recreation Supervisor
Sports
Assistant(s)
Recreation
Specialist
Seasonal
Recreation
Staff
Frozen position
Part-time position
Department Codes:
4600 – Library
4728 – Parks & Recreation
Budget Page 147
Agenda Item #12.1.
Library
Budget Page 148
Agenda Item #12.1.
Library (4600)
Budget 2025‐26 and 2026‐27
Purpose
The St. Helena Public Library is a resource for people in their daily lives as they grow, learn, and challenge themselves at every single stage of life and personal development. We strive to provide resources, space, and opportunities for civic engagement, as well as gateways to education, learning experiences, and enrichment.
Our mission is to provide a safe environment, free to all, with opportunities and resources to inspire lifelong learning, reading, discovery, and delight; to provide support for individual and community education and growth; and to connect members of our diverse community through welcoming spaces, outreach, expertise, technology, and innovation.
Our goal is to continue to achieve the best in library services by managing our resources wisely, preparing for the future, and being responsive to the changing landscape of the community we serve.
Budget Page 149
Agenda Item #12.1.
Library (4600)
Budget 2025‐26 and 2026‐27
Goals
• Provide updated job duties and titles for existing Library staff. • Clarify use of social media and schedule for posts.
• Collaborate with Parks & Recreation staff to evaluate opportunities for cross‐divisional collaboration and plan two new programs/events. • Work with Library staff to implement changes that positively impact services and library user experience.
• Further develop partnerships with community organizations to ensure effective and comprehensive delivery of services.
Budget Page 150
Agenda Item #12.1.
Library (4600)
Budget 2025‐26 and 2026‐27
Accomplishments
• Implementation of WhoFi (room reservation system, wifi tracking) • Introduction of Palace Project (e‐book provider)
• Completed Radio Frequency Identification (RFID) tagging project • Formalized policies, procedures, and staff orientation • Worked with the Library Board of Trustees to implement a pilot program for a Youth Advisory Board Member.
110,000
28,900
58,500
200 800
119,016
37,576
64,144
110 950
102,354
40,174
65,533
155 805
Physical Checkouts Digital Checkouts Visitors Programs Volunteer Hours FY22/23 FY23/24 FY24/25
Budget Page 151
Agenda Item #12.1.
Library
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 908,442 880,855 1,034,589 1,067,176 1,100,871 218 Public Library Foundation - 1,299 1,365 - -
219 CLSA State Library Grant - - 1,404 - -
380 Friends and Foundation 134,393 128,715 160,203 150,000 150,000 382 Martin Estate Trust 800 800 936 936 936
384 Tweed Trust 33,996 50,391 52,000 52,000 52,000
Grand Total 1,077,630 1,062,059 1,250,498 1,270,112 1,303,807 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 46 Library
20 Salaries & Benefits 776,036 764,863 873,429 881,483 913,262 21 Services 167,289 161,123 196,406 210,093 210,881
22 Supplies 121,050 127,836 146,900 140,500 141,128
23 Maintenance 1,184 4,932 19,236 25,536 26,036
24 Taxes, Insurances & Contributions 12,072 - 13,161 12,500 12,500 Grand Total 1,077,630 1,058,754 1,249,133 1,270,112 1,303,807 69%
17%
11%
2% 1%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
70%
16%
11%
2% 1%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Budget Page 152
Agenda Item #12.1.
Library Budget - 4600
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
46 Library
101-46-00-20-10 Salary-Regular 402,091 409,481 442,011 423,151 435,846 101-46-00-20-20 Temp/Part Time 56,929 56,206 73,387 74,144 76,368 101-46-00-20-30 Overtime 1,359 1,219 - 3,500 3,500
101-46-00-20-37 Holiday Pay 955 1,150 2,669 2,840 2,925 101-46-00-20-40 FICA/Medicare 34,808 35,214 38,391 39,273 40,451 101-46-00-20-45 Employer PERS 35,189 30,144 45,116 37,152 38,267 101-46-00-20-47 PERS Unfunded Liability 50,248 41,939 45,401 48,737 50,199 101-46-00-20-55 Health Insurance 88,623 83,977 107,896 130,744 139,896 101-46-00-20-61 Workers Comp 38,986 36,707 34,872 37,156 40,872 101-46-00-20-65 SDI 3,909 3,142 4,318 5,078 5,230
101-46-00-20-75 Deferred Comp 3,771 2,324 7,141 8,301 8,301 101-46-00-20-85 Auto Allowance 2,343 1,357 2,520 2,400 2,400 101-46-00-20-96 Education Reimbursement - - - 1,500 1,500 20 Salaries & Benefits 719,211 702,859 803,722 813,976 845,755 101-46-00-21-10 Communications 5,348 4,198 11,960 9,500 6,760 101-46-00-21-15 Postage 47 9 520 500 500
101-46-00-21-22 Utilities 61,654 43,252 83,200 70,000 70,000 101-46-00-21-27 Equipment Lease Exp 5,552 6,122 10,400 10,000 10,400 101-46-00-21-43 Penalties And Fines 45 - - - -
101-46-00-21-45 Other Contract Services 91,104 100,883 80,830 110,000 113,128 101-46-00-21-53 Memberships & Publications - - - 1,000 1,000 101-46-00-21-55 Training & Conference 1,322 4,565 7,000 7,000 7,000 21 Services 165,072 159,029 193,910 208,000 208,788
101-46-00-22-07 Copies 2,790 2,445 3,120 3,000 3,120
101-46-00-22-12 Computer Equipment 5,905 3,934 4,576 5,000 5,200 101-46-00-22-13 Office Supplies 1,204 1,451 1,560 1,500 1,560 101-46-00-22-15 Special Department Supplies 1,803 5,183 6,240 6,200 6,448 101-46-00-22-16 Library Materials - - - 2,400 2,400
101-46-00-22-17 Library Programming - - - 5,600 5,600
22 Supplies 11,703 13,014 15,496 23,700 24,328
101-46-00-23-11 Maint Office Equip - - - - -
101-46-00-23-35 Software Maintenance 384 3,947 8,300 9,000 9,500 23 Maintenance 384 3,947 8,300 9,000 9,500
101-46-00-24-25 Taxes & Other Charges 12,072 - 13,161 12,500 12,500 24 Taxes, Insurances & Contributions 12,072 - 13,161 12,500 12,500 101-46-00-26-40 Furniture & Fixtures - 2,006 - - -
26 Capital - 2,006 - - -
00 Administration 908,442 880,855 1,034,589 1,067,176 1,100,871 218 Public Library Foundation
46 Library
218-46-00-26-40 Furniture & Fixtures - 1,299 1,365 - -
26 Capital - 1,299 1,365 - -
00 Administration - 1,299 1,365 - -
Budget Page 153
Agenda Item #12.1.
Library Budget - 4600
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 219 CLSA State Library Grant
46 Library
219-46-00-22-12 Computer Equipment - - 1,404 - -
22 Supplies - - 1,404 - -
00 Administration - - 1,404 - -
380 Friends and Foundation
46 Library
380-46-00-20-20 Temp/Part Time 50,274 55,186 61,665 60,000 60,000 380-46-00-20-30 Overtime - 18 - - -
380-46-00-20-37 Holiday Pay 2,402 2,324 3,088 2,710 2,710 380-46-00-20-40 FICA/Medicare 4,148 4,477 4,954 4,797 4,797 20 Salaries & Benefits 56,825 62,004 69,707 67,507 67,507 380-46-00-21-10 Communications 2,216 2,094 2,496 2,093 2,093 21 Services 2,216 2,094 2,496 2,093 2,093
380-46-00-22-15 Special Department Supplies - - - - -
380-46-00-22-16 Library Materials 60,482 55,950 62,400 60,400 60,400 380-46-00-22-40 Programming 14,869 7,472 15,600 - -
380-46-00-22-41 Youth Programs - 1,195 - 5,000 5,000
380-46-00-22-42 Spanish Language Programs - - - 2,500 2,500 380-46-00-22-43 Adult Programs - - - 2,500 2,500
22 Supplies 75,351 64,617 78,000 70,400 70,400
380-46-00-23-35 Library Databases - - 10,000 10,000 10,000 23 Maintenance - - 10,000 10,000 10,000
00 Administration 134,393 128,715 160,203 150,000 150,000 382 Martin Estate Trust
46 Library
382-46-00-23-35 Software Maintenance 800 800 936 936 936 23 Maintenance 800 800 936 936 936
00 Administration 800 800 936 936 936
384 Tweed Trust
46 Library
384-46-00-22-15 Special Department Supplies 4,606 - - - - 384-46-00-22-16 Library Materials 29,390 50,206 52,000 52,000 52,000 22 Supplies 33,996 50,206 52,000 52,000 52,000
384-46-00-23-35 Software Maintenance - 185 - - -
23 Maintenance - 185 - - -
00 Administration 33,996 50,391 52,000 52,000 52,000
Grand Total 1,077,630 1,062,059 1,250,498 1,270,112 1,303,807 Budget Page 154
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
One time
Expenses
Communications 2110 101 380
Telephones 500 - 500 -
ICOE (Broadband Fees) 6,000 - 6,000 -
Verizon (Hotspots) - 2,496 2,496 -
Internet Equipment Service Agreement 3,000 - 3,000 3,000 TOTAL - Communications 2110 9,500$ 2,496$ 11,996$ 3,000$ Equipment Lease 2127 101 380
Copiers 10,000 - 10,000 -
TOTAL - Equipment Lease 2127 10,000$ -$ 10,000$ -$
Other Contract Services 2145 101 380
36,400 - 36,400 -
21,000 - 21,000 -
3,500 - 3,500 -
4,700 - 4,700 -
6,000 - 6,000 -
3,000 - 3,000 -
2,000 - 2,000 -
1,600 - 1,600 -
Integrated Library System MOU
NorthNet Cooperative
OCLC On-Line cataloging
ADT (EverOn - Security System)
STACKS Website
Self-Charge Licensing
myLIBRO app (ConverSight)
LibraryAware (NextReads/Emails)
Integrated Library Services 31,800 - 31,800
TOTAL - Other Contract Services 2145 110,000$ -$ 110,000$ -$ Training & Conference 2155 101 380
Conferences 6,000 - 6,000 -
Memberships 1,000 - 1,000 -
TOTAL - Training & Conference 2155 7,000$ -$ 7,000$ -$
Computer Equipment 2212 101 380
GoPrint Software 936 - 936 -
Userful/Public Computer Software 4,064 - 4,064 -
TOTAL - Computer Equipment 2212 5,000$ -$ 5,000$ -$
Special Department Supplies 2215 101 384
Supplies for Processing Material
(Labels, cases, barcodes, etc.) 4,100 4,100 -
Library Cards 2,100 - 2,100 -
TOTAL - Special Department Supplies 2215 6,200$ -$ 6,200$ -$ Funding Source
LIBRARY - 4600
FY 26 EXPENSE DETAIL
Budget Page 155
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
One time
Expenses
Funding Source
LIBRARY - 4600
FY 26 EXPENSE DETAIL
Library Materials 2216 380 384
Print, Audiovisual, Digital Content 60,400 13,520 73,920 - Streaming Services (Kanopy, HOOPLA) 38,480 38,480 -
TOTAL - Library Materials 2216 60,400 $ $ 112,400 52,000 $ $ - Copies 2207 101 380
Copies made with leased copiers 3,000 - 3,000 -
TOTAL - Copies 2207 3,000 $ $ 3,000 - $ $ -
Software Maintenance 2335 101 382
Califa Group (Various Databases) 4,000 - 4,000 -
Brainfuse (Homework Database) 5,000 - 5,000 -
St. Helena Star Digital - 936 936 -
TOTAL - Software Maintenance 2335 9,000 $ $ 9,936 936 $ $ - TOTAL - One time Expenses $ 3,000
Budget Page 156
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
Communications 2110 101 380
Telephones 500 - 500
ICOE (Broadband Fees) 6,000 - 6,000
Verizon (Hotspots) - 2,496 2,496
TOTAL - Communications 2110 6,500$ 2,496$ 8,996$
Equipment Lease 2127 101 380
Copiers 10,400 - 10,400
TOTAL - Equipment Lease 2127 10,400$ -$ 10,400$
Other Contract Services 2145 101 380
37,856 - 37,856
21,840 - 21,840
3,640 - 3,640
4,888 - 4,888
6,240 - 6,240
3,120 - 3,120
2,080 - 2,080
1,664 - 1,664
Integrated Library System MOU
NorthNet Cooperative
OCLC On-Line cataloging
ADT (EverOn - Security System)
STACKS Website
Self-Charge Licensing
myLIBRO app (ConverSight)
LibraryAware (NextReads/Emails)
Integrated Library Services 31,800 - 31,800
TOTAL - Other Contract Services 2145 113,128$ -$ 113,128$ Training & Conference 2155 101 380
Conferences 6,000 - 6,000
Memberships 1,000 - 1,000
TOTAL - Training & Conference 2155 7,000$ -$ 7,000$
Computer Equipment 2212 101 380
GoPrint Software 973 - 936
Userful/Public Computer Software 4,227 - 4,227
TOTAL - Computer Equipment 2212 5,200$ -$ 5,163$
Special Department Supplies 2215 101 384
Supplies for Processing Material
(Labels, cases, barcodes, etc.) 4,300 4,300
Library Cards 2,148 - 2,148
TOTAL - Special Department Supplies 2215 6,448$ -$ 6,448$ LIBRARY - 4600
FY 27 EXPENSE DETAIL
Funding Source
Budget Page 157
Agenda Item #12.1.
Description Object
Code
Total
Budgeted
LIBRARY - 4600
FY 27 EXPENSE DETAIL
Funding Source
Library Materials 2216 380 384
Print, Audiovisual, Digital Content 60,400 13,520 73,920 Streaming Services (Kanopy, HOOPLA) 38,480 38,480
TOTAL - Library Materials 2216 60,400 $ $ 112,400 52,000 $ Copies 2207 101 380
Copies made with leased copiers 3,120 - 3,120
TOTAL - Copies 2207 3,120 $ $ 3,120 - $
Software Maintenance 2335 101 382
Califa Group (Various Databases) 4,160 - 4,160
Brainfuse (Homework Database) 5,200 - 5,200
St. Helena Star Digital - 936 936
TOTAL - Software Maintenance 2335 9,360 $ $ 10,296 936 $ TOTAL - One time Expenses
Budget Page 158
Agenda Item #12.1.
Parks & Recreation
Budget Page 159
Agenda Item #12.1.
Parks & Recreation (4728)
Budget 2025‐26 and 2026‐27
Purpose
The Parks and Recreation Division provides youth and adult sports, community classes, after‐school and enrichment programs, summer and school‐break camps, and leads arts & cultural initiatives. The division hosts special events such as the 4th of July, Hometown Harvest Festival, Community Soccer Night, and the summer concert series. City recreation facilities include indoor spaces (Carnegie Building, Redwood Room, Valley Oak Building) and parks, such as Crane Park which features a skate park, tennis/pickleball courts, and bocce courts , Jacob Meily Park, Lyman Park, and Wappo Park. The staff team works in partnership with community organizations to deliver additional programming and events and the Community Services Director serves as staff liaison to the Parks & Recreation Commission.
Budget Page 160
Agenda Item #12.1.
Parks & Recreation (4728)
Budget 2025‐26 and 2026‐27
Goals
• Increase partnerships and collaborations (UpValley Family Centers, Rianda House, Boys and Girls Club, School Districts, etc.)
• Increase art in public spaces and arts & cultural programming • Development and implementation of teen/young adult programming • Increased program offerings in the areas of STEAM and Outdoor/Environmental Recreation
• More robust and impactful volunteer program
• Completion of a comprehensive Parks and Recreation Master Plan • Work in collaboration with the community to implement a Sesquicentennial Celebration in 2026
Budget Page 161
Agenda Item #12.1.
Parks & Recreation (4728) Budget 2025‐26 and 2026‐27
Accomplishments
• Implementation of new online registration & reservation software • Increased special events (expanded summer concerts, community soccer night, pickleball tournament, community swim nights, movie nights, holiday events, etc.)
• Increased community access to school district facilities • Launch of recreation‐based volunteer program & volunteer of the year award
• Creation of Public Art Installation and Donation policy • Addition of pickleball courts; updated LED lighting at Crane Park • 30% increase in youth sports programs, 87% increase in summer camp participation since 2022
• Launched an adult basketball and youth volleyball league; Expanded youth soccer to include U‐10 and U‐12 divisions to provide players and families a more consistent registration and scheduling experience. 31 35 104
1192
1619
68 54 110
1657
2179
81 70 106
1986
2438
Camps for Youth Special Interest
Classes
Teams in Bocce
League
Facility
Reservations
Made
Activity
Enrollment
FY22/23 FY23/24 FY24/25
Budget Page 162
Agenda Item #12.1.
Parks & Recreation
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 732,889 1,027,321 1,472,578 1,256,611 1,241,630 286 Bocce Ball 42,621 47,464 70,711 66,199 68,029
287 Harvest Festival 17,217 24,355 20,904 22,410 23,306 288 Fourth of July 15,141 59,083 55,640 23,475 23,475
289 Recreation Program 36,050 (1,280) - - -
734 Park Impact - - - 74,714 -
Grand Total 843,917 1,156,943 1,619,833 1,443,409 1,356,440 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 47 Parks & Recreation
20 Salaries & Benefits 527,587 710,125 964,054 888,018 921,946 21 Services 183,328 295,478 315,728 281,338 208,259
22 Supplies 80,560 130,218 200,542 229,885 181,177
23 Maintenance 16,394 21,123 39,509 44,168 45,058
26 Capital - - 100,000 - -
29 Transfers 36,050 - - - -
Grand Total 843,917 1,156,944 1,619,833 1,443,409 1,356,440 62%
19%
16%
3%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Transfers
68%
15%
14%
3%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Transfers
Budget Page 163
Agenda Item #12.1.
Parks and Recreation Budget - 4728 and 4740
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
47 Parks & Recreation
101-47-28-20-10 Salary-Regular 131,062 157,776 173,038 184,420 189,953 101-47-28-20-20 Temp/Part Time 26,739 12,355 - - -
101-47-28-20-30 Overtime 2,483 627 - - -
101-47-28-20-40 FICA/Medicare 12,380 13,135 13,237 12,533 12,909 101-47-28-20-45 Employer PERS 10,320 13,606 14,950 16,948 17,456 101-47-28-20-47 PERS Unfunded Liability 14,642 13,715 15,044 22,233 22,900 101-47-28-20-55 Health Insurance 23,291 26,063 29,534 30,621 32,764 101-47-28-20-61 Workers Comp 4,685 4,506 12,982 5,595 6,155 101-47-28-20-65 SDI 1,325 1,539 2,076 2,213 2,279
101-47-28-20-75 Deferred Comp 2,201 2,260 207 2,357 2,357 101-47-28-20-85 Auto Allowance 2,109 2,160 2,268 2,160 2,160 20 Salaries & Benefits 231,236 247,743 263,336 279,080 288,933 101-47-28-21-05 Advertising 96 20 312 300 300
101-47-28-21-10 Communications 2,423 3,467 6,760 6,760 6,760 101-47-28-21-15 Postage 9 - 104 104 104
101-47-28-21-30 Professional Contracts 1,646 2,858 4,680 12,500 12,500 101-47-28-21-42 Banking Fees 7,483 5,909 5,200 6,000 6,000 101-47-28-21-44 Online Transaction Fee 2,573 864 52 50 50 101-47-28-21-45 Other Contract Services 605 240 - - -
101-47-28-21-53 Memberships & Publications 226 867 1,560 1,560 1,560 101-47-28-21-55 Training & Conference 3,554 4,647 3,640 3,750 4,025 101-47-28-21-60 Other Travel - - 104 - -
21 Services 18,615 18,872 22,412 31,024 31,299
101-47-28-22-12 Office Equipment 2,415 272 3,120 3,120 3,120 101-47-28-22-13 Office Supplies 2,494 2,423 6,080 6,500 6,500 101-47-28-22-15 Special Department Supplies 2,729 2,450 780 - - 101-47-28-22-46 Summer Concerts 10,526 39,166 45,760 44,540 44,540 101-47-28-22-47 Holiday Events 11 7,015 7,280 7,500 7,500 22 Supplies 18,174 51,326 63,020 61,660 61,660
101-47-28-23-20 Misc. Park Enhancements 35 76 2,600 7,500 7,500 101-47-28-23-35 Software Maintenance - 402 9,000 8,000 8,500 23 Maintenance 35 478 11,600 15,500 16,000
101-47-28-26-40 Furniture & Fixtures - - 100,000 - -
26 Capital - - 100,000 - -
28 Recreation 268,059 318,420 460,368 387,264 397,892
101-47-40-20-10 Salary-Regular 119,523 195,287 339,212 235,528 242,594 101-47-40-20-20 Temp/Part Time 61,736 82,788 111,007 124,524 128,260 101-47-40-20-30 Overtime 8,044 8,901 1,680 7,500 7,725
101-47-40-20-37 Holiday Pay 930 1,667 2,108 2,280 2,348 101-47-40-20-40 FICA/Medicare 14,562 22,110 36,540 28,457 29,311 101-47-40-20-45 Employer PERS 9,136 17,710 29,029 16,780 17,283 101-47-40-20-47 PERS Unfunded Liability 10,144 15,420 27,280 22,012 22,672 101-47-40-20-55 Health Insurance 13,928 47,929 68,913 73,250 78,378 101-47-40-20-61 Workers Comp 20,642 20,635 23,516 39,165 43,082 101-47-40-20-65 SDI 1,203 2,025 4,078 2,916 3,003
101-47-40-20-75 Deferred Comp 194 248 2,189 3,543 3,543 101-47-40-20-85 Auto Allowance 117 220 2,020 2,520 2,520 20 Salaries & Benefits 260,159 414,938 647,572 558,475 580,719 101-47-40-21-05 Advertising 688 113 1,040 700 700
Budget Page 164
Agenda Item #12.1.
Parks and Recreation Budget - 4728 and 4740
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101-47-40-21-10 Communications 16,792 6,452 7,140 7,000 7,280 101-47-40-21-15 Postage 179 4 104 100 100
101-47-40-21-22 Utilities 915 933 1,404 1,404 1,460
101-47-40-21-40 Professional Fees - - 624 600 600
101-47-40-21-42 Banking Fees - - 1,040 1,000 1,040
101-47-40-21-44 Online Transaction Fee - - 520 500 520
101-47-40-21-45 Other Contract Services 117,272 101,825 125,306 122,000 122,000 101-47-40-21-52 Facility Rental 13,003 13,180 24,960 24,000 24,960 101-47-40-21-55 Training & Conference 2,386 438 624 600 600 101-47-40-21-60 Other Travel - 463 780 750 750
21 Services 151,235 123,408 163,542 158,654 160,010
101-47-40-22-11 Fingerprinting - - 312 - -
101-47-40-22-12 Computer Equipment 1,697 - - - -
101-47-40-22-13 Office Supplies 455 641 520 - -
101-47-40-22-15 Special Department Supplies 15,702 15,448 23,122 70,500 20,500 101-47-40-22-41 Supplies - Summer Camp 1,306 2,302 5,200 6,000 6,000 101-47-40-22-42 Supplies for sports programs 17,856 27,826 19,552 22,050 22,050 101-47-40-22-43 Transportation - - 12,480 10,000 10,000 101-47-40-22-45 Enrichment Program 1,250 (778) 31,200 25,000 25,000 22 Supplies 38,266 45,439 92,386 133,550 83,550
101-47-40-23-50 Vehicle Alloc Expense 15,168 20,152 17,509 18,668 19,458 23 Maintenance 15,168 20,152 17,509 18,668 19,458
40 Recreation 464,829 603,938 921,009 869,347 843,737
286 Bocce Ball
47 Parks & Recreation
286-47-28-20-10 Salary-Regular 7,600 8,765 9,471 10,246 10,553 286-47-28-20-20 Temp/Part Time 18,395 26,801 31,868 27,987 28,827 286-47-28-20-37 Holiday Pay - 416 - 1,060 1,092
286-47-28-20-40 FICA/Medicare 2,042 2,759 3,049 2,918 3,006 286-47-28-20-45 Employer PERS 714 903 831 1,015 1,045
286-47-28-20-47 PERS Unfunded Liability 813 762 836 1,332 1,372 286-47-28-20-55 Health Insurance 1,323 1,448 1,888 2,112 2,260 286-47-28-20-61 Workers Comp 4,990 5,258 4,995 3,419 3,761 286-47-28-20-65 SDI 76 85 71 123 127
286-47-28-20-75 Deferred Comp 123 126 12 131 131
286-47-28-20-85 Auto Allowance 117 120 126 120 120
20 Salaries & Benefits 36,192 47,443 53,146 50,463 52,293 286-47-28-21-05 Advertising - - 156 150 150
286-47-28-21-42 Banking Fees 1,066 108 1,040 1,040 1,040 286-47-28-21-44 Online Transaction Fee 264 59 146 146 146 286-47-28-21-45 Other Contract Services - - 208 - -
21 Services 1,330 168 1,550 1,336 1,336
Budget Page 165
Agenda Item #12.1.
Parks and Recreation Budget - 4728 and 4740
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 286-47-28-22-13 Office Supplies - - 416 400 400
286-47-28-22-15 Special Department Supplies 3,908 (640) 5,200 4,000 4,000 22 Supplies 3,908 (640) 5,616 4,400 4,400
286-47-28-23-30 Maint Building/Grounds 1,191 493 10,400 10,000 10,000 23 Maintenance 1,191 493 10,400 10,000 10,000
28 Recreation 42,621 47,464 70,711 66,199 68,029
287 Harvest Festival
47 Parks & Recreation
287-47-28-21-42 Banking Fees 51 110 104 110 114
21 Services 51 110 104 110 114
287-47-28-22-15 Special Department Supplies 17,166 24,245 20,800 22,300 23,192 22 Supplies 17,166 24,245 20,800 22,300 23,192
28 Recreation 17,217 24,355 20,904 22,410 23,306
288 Fourth of July
47 Parks & Recreation
288-47-28-21-42 Banking Fees - - 520 - -
288-47-28-21-45 Other Contract Services 12,096 49,555 46,800 15,500 15,500 21 Services 12,096 49,555 47,320 15,500 15,500
288-47-28-22-15 Special Department Supplies 3,045 9,528 8,320 7,975 7,975 22 Supplies 3,045 9,528 8,320 7,975 7,975
28 Recreation 15,141 59,083 55,640 23,475 23,475
289 Recreation Program
47 Parks & Recreation
289-47-28-29-99 Transfer to Other Funds 36,050 - - - -
22 Transfers 36,050 - - - -
28 Recreation 36,050 - - - -
734 Park Impact
47 Parks & Recreation
734-47-28-21-45 Other Contract Services - - - 74,714 -
21 Services - - - 74,714 -
28 Recreation - - - 74,714 -
Grand Total 843,917 1,053,260 1,528,632 1,443,409 1,356,440 Budget Page 166
Agenda Item #12.1.
Description Object Code Funding
Source Total Budgeted One Time
Expenses
Professional Contracts 2130 101
Tree lighting ceremony (lighting, snow
machine, stage, etc.) 5,000 5,000
-
Holiday décor install 2,500 2,500 -
Event stage, lighting, professional services 5,000 5,000 - TOTAL - Professional Contracts 2130 12,500 $ $ 12,500 $ - Memberships & Publications 2153 101
CPRS (4 employees) 560 560 -
USTA 90 90 -
Miscellaneous Memberships 910 910 -
TOTAL - Memberships & Publications 2153 $ 1,560 $ 1,560 $ - Software Maintenance 2335 101
CivicRec Annual Fee 8,000 8,000 -
TOTAL - Software Maintenance 2335 $ 8,000 $ 8,000 $ -
Professional Fees 2140 101
Staff certifications 600 600 -
TOTAL - Professional Fees 2140 $ 600 $ 600 $ -
Other Contract Services 2145 101
Afterschool Instructors 48,000 50,000 -
Program Contracts- Sports, Aquatics 11,000 10,306 -
Camp Contracts 63,000 65,000 -
TOTAL - Other Contract Services 2145 122,000 $ $ 125,306 $ - Facility Rental 2152 101
School District & Community Rentals- Gym,
Fields, Halls,etc. 24,000 24,000
-
TOTAL - Facility Rental 2152 24,000 $ $ 24,000 $ -
Training and Conferences 2155 101
CPRS - Summer Staff Training 600 600 -
TOTAL - Training and Conferences 2155 $ 600 $ 600 $ -
PARKS & RECREATION - 4728/4740
FY 26 EXPENSE DETAIL
Recreation Program - 4728
Recreation Program - 4740
Budget Page 167
Agenda Item #12.1.
Description Object Code Funding
Source Total Budgeted One Time
Expenses
PARKS & RECREATION - 4728/4740
FY 26 EXPENSE DETAIL
Other Travel 2160 101
Fuel 750 750 -
TOTAL - Other Travel 2160 $ 750 $ 750 $ -
Special Department Supplies 2215 101
Direct Special Event Supplies 12,000 12,000 -
Equipment 5,000 5,000 -
Merchandise/Giveaways 3,500 3,500 -
Sesquicentennial Event 50,000 50,000
TOTAL - Special Department Supplies 2215 70,500 $ $ 70,500 $ - Supplies for Sports Programs 2242 101
Soccer Jerseys/Equipment 8,000 8,000 -
Baseball Jerseys/Equipment 3,500 3,500 -
Basketball Jerseys/Equipment 2,750 2,750 -
Adult Basketball Jerseys/Equipment 1,600 1,600 -
Men's League Softball 2,700 2,700 -
Volleyball Jerseys/Equipment 2,900 2,900 -
Pickleball Supplies 600 600 -
TOTAL - Supplies for Sports Programs 2242 22,050 $ $ 22,050 $ - Transportation 2243 101
Community Trips 7,000 7,000 -
Camp Field Trips 3,000 3,000 -
TOTAL - Professional Services 2243 10,000 $ $ 10,000 $ - Summer Camps 2241 101
Supplies $ 3,500 $ 3,500 -
Improvements to camp site $ 2,500 $ 2,500 -
TOTAL- Summer Camps 2241 $ 6,000 $ 6,000 $ -
Special Department Supplies 2215 286
Bocce Balls, Equipment 4,000 4,000 -
TOTAL - Special Department Supplies 2215 $ 4,000 $ 4,000 $ - Maint Building/Grounds 2330 286
Court Repairs (Replacing Boards and
Drainage) 10,000 10,000
-
TOTAL - Maint Building/Grounds 2330 10,000 $ $ 10,000 $ - Bocce Ball - 286
Budget Page 168
Agenda Item #12.1.
Description Object Code Funding
Source Total Budgeted One Time
Expenses
PARKS & RECREATION - 4728/4740
FY 26 EXPENSE DETAIL
Special Department Supplies 2215 287
Bathrooms 3,000 3,000 -
Interactive Activities 5,000 5,000 -
Banners 1,150 1,150 -
Supplies 1,500 1,500 -
Advertising 1,000 1,000 -
Bands/Sound 7,000 7,000 -
Miscellaneous 2,500 2,500 -
Marketing Supplies 1,150 1,150 -
TOTAL - Special Department Supplies 2215 22,300 $ $ 22,300 $ - Other Contract Services 2145 288
Fireworks Contract 10,000 10,000 -
Security Contract 5,500 5,500 -
TOTAL - Special Department Supplies 2215 15,500 $ $ 15,500 $ - Special Department Supplies 2215 288
Bands 2,250 2,250 -
Banners/Advertising 1,000 1,000 -
Interactive Elements 4,350 4,350 -
Supplies 750 750 -
Bathrooms 1,200 1,200 -
TOTAL - Special Department Supplies 2215 $ 9,550 $ 9,550 $ - Other Contract Services 2145 734
Parks & Recreation Master Plan 74,714 74,714 74,714
TOTAL - Other Contract Services 2145 74,714 $ $ 74,714 $ 74,714 One Time Expenses $ 74,714
Park Impact Fee - 4728
Harvest Festival - 287
4th of July - 288
Budget Page 169
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
Professional Contracts 2130 101
Tree lighting ceremony (lighting, snow
machine, stage, etc.) 5,000 5,000
Holiday décor install 2,500 2,500
Event stage, lighting, professional services 5,000 5,000 TOTAL - Professional Contracts 2130 12,500 $ $ 12,500
Memberships & Publications 2153 101
CPRS (4 employees) 560 560
USTA 90 90
Miscellaneous Memberships 910 910
TOTAL - Memberships & Publications 2153 $ 1,560 $ 1,560 Software Maintenance 2335 101
CivicRec Annual Fee 8,500 8,500
TOTAL - Software Maintenance 2335 $ 8,500 $ 8,500
Professional Fees 2140 101
Staff certifications 600 600
TOTAL - Professional Fees 2140 $ 600 $ 600
Other Contract Services 2145 101
Afterschool Instructors 48,000 48,000
Program Contracts- Sports, Aquatics 11,000 11,000
Camp Contracts 63,000 63,000
TOTAL - Other Contract Services 2145 122,000 $ $ 122,000 Facility Rental 2152 101
School District & Community Rentals- Gym,
Fields, Halls,etc. 24,960 24,960
TOTAL - Facility Rental 2152 24,960 $ $ 24,960
Training and Conferences 2155 101
CPRS - Summer Staff Training 600 600
TOTAL - Training and Conferences 2155 $ 600 $ 600
Recreation Program - 4740
Recreation Program - 4728
PARKS & RECREATION - 4728/4740
FY 27 EXPENSE DETAIL
Budget Page 170
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
PARKS & RECREATION - 4728/4740
FY 27 EXPENSE DETAIL
Other Travel 2160 101
Fuel 750 750
TOTAL - Other Travel 2160 $ 750 $ 750
Special Department Supplies 2215 101
Direct Special Event Supplies 12,000 12,000
Equipment 5,000 5,000
Merchandise/Giveaways 3,500 3,500
TOTAL - Special Department Supplies 2215 20,500 $ $ 20,500 Supplies for Sports Programs 2242 101
Soccer Jerseys/Equipment 8,000 8,000
Baseball Jerseys/Equipment 3,500 3,500
Basketball Jerseys/Equipment 2,750 2,750
Adult Basketball Jerseys/Equipment 1,600 1,600
Men's League Softball 2,700 2,700
Volleyball Jerseys/Equipment 2,900 2,900
Pickleball Supplies 600 600
TOTAL - Supplies for Sports Programs 2242 22,050 $ $ 22,050 Transportation 2243 101
Community Trips 7,000 7,000
Camp Field Trips 3,000 3,000
TOTAL - Professional Services 2243 10,000 $ $ 10,000
Summer Camps 2241 101
Supplies $ 3,500 $ 3,500
Improvements to camp site $ 2,500 $ 2,500
TOTAL- Summer Camps 2241 $ 6,000 $ 6,000
Special Department Supplies 2215 286
Bocce Balls, Equipment 4,000 4,000
TOTAL - Special Department Supplies 2215 $ 4,000 $ 4,000 Maint Building/Grounds 2330 286
Court Repairs (Replacing Boards and
Drainage) 10,000 10,000
TOTAL - Maint Building/Grounds 2330 10,000 $ $ 10,000
Bocce Ball - 286
Budget Page 171
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
PARKS & RECREATION - 4728/4740
FY 27 EXPENSE DETAIL
Special Department Supplies 2215 287
Bathrooms 3,120 3,120
Interactive Activities 5,200 5,200
Banners 1,196 1,196
Supplies 1,560 1,560
Advertising 1,040 1,040
Bands/Sound 7,280 7,280
Miscellaneous 2,600 2,600
Marketing Supplies 1,196 1,196
TOTAL - Special Department Supplies 2215 23,192 $ $ 23,192 Other Contract Services 2145 288
Fireworks Contract 10,000 10,000
Security Contract 5,500 5,500
TOTAL - Special Department Supplies 2215 15,500 $ $ 15,500 Special Department Supplies 2215 288
Bands 2,250 2,250
Banners/Advertising 1,000 1,000
Interactive Elements 4,350 4,350
Supplies 750 750
Bathrooms 1,200 1,200
TOTAL - Special Department Supplies 2215 $ 9,550 $ 9,550 4th of July - 288
Harvest Festival - 287
Budget Page 172
Agenda Item #12.1.
Public Safety
Budget Page 173
Agenda Item #12.1.
Fire Department
Budget Page 174
Agenda Item #12.1.
Fire Department
Organizational Chart
Fire Chief
Fire
Inspector Captains (2)
Part Time
Firefighters
Engineers
(4)
Department Codes:
4800 – Fire Department Part time positions
Budget Page 175
Agenda Item #12.1.
Fire Department (4800)
Budget 2025‐26 and 2026‐27
Purpose
It is the mission of the members of the St. Helena Fire Department to provide efficient and cost effective services, including: fire protection (prevention and suppression); public life safety education; emergency medical and rescue services; respond to natural and man‐made disasters; and respond to incidents involving hazardous materials. The Department provides for the safety of the members of the Fire Department and serves the interest of the residents of the City of St. Helena and the surrounding area.
Budget Page 176
Agenda Item #12.1.
Fire Department (4800)
Budget 2025‐26 and 2026‐27
Accomplishments
• Developed & initiated training plan in compliance with state, fire, and OSHA requirements
• Placed new Type 1 engine in service – total costs $865,000. Paid for by the Firefighters Association & Engine Replacement Fund
• Placed in service a new electric vehicle used for in‐town inspections & projects
• Worked with Firewise for hazard mitigation & defensible space inspections • Annual Gingerbread House building: co‐hosted by Parks & Recreation, & UpValley Family Center. 100% funded by the Firefighters Association 44 1
484
44 270
38 50
1 495
40 271
94 32 0
438
39 188
70 FY22/23 FY23/24 FY24/25
Goals
• Implementation of new training program
• Estimated 5,500+ hours of training projected in CY 2025 • Continue education of students in hand only CPR
• Expand hands‐only CPR training to the public
• Improve fire safety in the wildland and urban areas of St. Helena Budget Page 177
Agenda Item #12.1.
Fire
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 2,375,287 2,704,620 2,996,385 3,133,755 3,218,379 593 Fire Equipment Replacement - 30,674 41,600 41,600 43,264 Grand Total 2,375,287 2,735,295 3,037,985 3,175,355 3,261,643 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 48 Fire
20 Salaries & Benefits 2,133,903 2,422,405 2,630,069 2,684,125 2,779,530 21 Services 119,835 138,435 175,160 237,474 244,357
22 Supplies 89,378 113,994 162,376 153,226 159,505
23 Maintenance 31,955 60,461 70,380 100,530 78,251
26 Capital 215 - - - -
Grand Total 2,375,287 2,735,295 3,037,985 3,175,355 3,261,643 85%
7%
5%
3%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
85%
8%
5%
2%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Budget Page 178
Agenda Item #12.1.
Fire Budget - 4800
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
48 Fire
101-48-00-20-10 Salary-Regular 879,696 996,117 1,099,191 1,149,733 1,184,225 101-48-00-20-20 Temp/Part Time 442,780 427,252 534,613 473,137 487,331 101-48-00-20-24 Strike Team Salary 66,942 59,443 - - -
101-48-00-20-25 Standby 300 - 3,308 3,150 3,245
101-48-00-20-30 Overtime 148,332 248,785 180,600 180,000 185,400 101-48-00-20-37 Holiday Pay 39,074 43,065 59,233 60,674 62,494 101-48-00-20-40 FICA/Medicare 116,837 143,926 144,656 141,914 146,171 101-48-00-20-45 Employer PERS 126,508 143,233 166,101 170,634 175,753 101-48-00-20-47 PERS Unfunded Liability 52,225 68,306 121,791 161,724 166,576 101-48-00-20-50 Employee PERS 3,929 4,051 - - -
101-48-00-20-55 Health Insurance 174,011 194,783 219,718 228,385 244,372 101-48-00-20-61 Workers Comp 70,853 73,399 77,038 87,750 96,525 101-48-00-20-65 SDI 8,754 10,322 12,193 13,797 14,211
101-48-00-20-75 Deferred Comp 1,037 1,200 1,127 3,227 3,227 101-48-00-20-95 Uniform Allowance 2,625 8,523 10,500 10,000 10,000 20 Salaries & Benefits 2,133,903 2,422,405 2,630,069 2,684,125 2,779,530 101-48-00-21-10 Communications 16,304 20,707 15,080 17,080 17,763 101-48-00-21-15 Postage 170 54 520 520 541
101-48-00-21-22 Utilities 45,282 39,144 41,600 43,264 44,995 101-48-00-21-30 Professional Contracts 4,929 1,901 5,200 5,200 5,408 101-48-00-21-40 Professional Fees 180 - - - -
101-48-00-21-45 Other Contract Services 5,250 (6,202) 6,760 69,160 69,160 101-48-00-21-53 Memberships & Publications 180 (79) 2,600 2,600 2,704 101-48-00-21-54 CAL Fire Dispatch Contract 35,853 78,948 81,040 81,040 84,282 101-48-00-21-55 Training & Conference 9,198 454 18,720 14,970 15,719 101-48-00-21-70 Fire Prevention Education 2,490 3,508 3,640 3,640 3,786 21 Services 119,835 138,435 175,160 237,474 244,357
101-48-00-22-12 Computer Equipment 1,680 1,302 - - -
101-48-00-22-13 Office Supplies 2,169 1,501 1,040 1,040 1,082 101-48-00-22-15 Special Department Supplies 31,007 28,425 31,200 31,200 32,448 101-48-00-22-17 Field Supplies 7,813 2,525 13,000 9,250 9,770 101-48-00-22-25 Fuel/Oil 12,646 14,504 23,400 18,000 18,720 101-48-00-22-26 Outside Vehicle Maint 24,492 26,586 46,936 46,936 48,814 101-48-00-22-28 Vehicle Parts 9,572 8,477 5,200 5,200 5,408 22 Supplies 89,378 83,320 120,776 111,626 116,241
101-48-00-23-15 Maint Machine/Equipment 14,095 17,286 18,200 18,200 18,928 101-48-00-23-30 Maint Buildings/Grounds 4,849 19,719 26,180 51,180 27,227 101-48-00-23-35 Software Maintenance 13,011 23,456 26,000 31,150 32,096 23 Maintenance 31,955 60,461 70,380 100,530 78,251
101-48-00-26-40 Furniture & Fixtures 215 - - - -
26 Capital 215 - - - -
00 Administration 2,375,287 2,704,620 2,996,385 3,133,755 3,218,379 593 Fire Equipment Replacement
48 Fire
593-48-00-22-15 Special Department Supplies - 30,674 41,600 41,600 43,264 22 Supplies - 30,674 41,600 41,600 43,264
00 Administration - 30,674 41,600 41,600 43,264
Grand Total 2,375,287 2,735,295 3,037,985 3,175,355 3,261,643 Budget Page 179
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted One-time
Expense
Communications 2110 101
Cell, Satellite Phones, Comcast 15,080 15,080
Starlink, EOC Comm. 2,000 2,000
TOTAL - Communications 2110 $ 17,080 $ 17,080 $ -
Professional Contracts 2130 101
Physicals 3,328 3,328
Medical Cache Annual Fee 520 520
Training Ground Annual Fee 520 520
EMS Region Fee 520 520
Fire Safety House Annual Fee 312 312
TOTAL - Professional Contracts 2130 $ 5,200 $ 5,200 $ - Other Contract Services 2145 101
Adapt Management - VFLSA 6,760 6,760
Weed Abatement contractor (3 year
contract) 62,400 62,400
TOTAL - Other Contract Services 2145 $ 69,160 $ 69,160 $ - Memberships & Publications 2153 101
Ca. State Firefighters Association 2,600 2,600
TOTAL - Memberships & Publications 2153 $ 2,600 $ 2,600 $ - Training and Conferences 2155 101
Misc. Education & Training 14,970 14,970
TOTAL - Training and Conferences 2155 $ 14,970 $ 14,970 $ - Fire Prevention Education 2170 101
Weed Abatement (Outreach) 1,820 1,820
Kiddie Tours (Supplies) 1,820 1,820
TOTAL - Fire Prevention Education 2170 $ 3,640 $ 3,640 $ - Special Department Supplies 2215 101
Annual Supplies 14,560 14,560
SCBA 15,600 15,600
Class "A" Foam 1,040 1,040
TOTAL - Special Department Supplies 2215 $ 31,200 $ 31,200 $ - Field Supplies 2217 101
Disposable Medical Supplies 9,250 9,250
TOTAL - Field Supplies 2217 $ 9,250 $ 9,250 $ -
FIRE - 4800
FY 26 EXPENSE DETAIL
Budget Page 180
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted One-time
Expense
FIRE - 4800
FY 26 EXPENSE DETAIL
Machinery & Equipment Maintenance 2315 101
SCBA Testing & Maintenance 5,460 5,460
Truck Maintenance 3,380 3,380
Replacement Tires 3,380 3,380
Ladder Testing 1,300 1,300
Extrication Tool Annual Maintenance 2,340 2,340
Refrigerator/Stove Service 2,340 2,340
TOTAL - Machine & Equipment Maintenance 2315 18,200 $ $ 18,200 $ - Buildings & Grounds Maintenance 2330 101
Ongoing Fire Station Maintenance 26,180 26,180
Paint One Side of Fire Station 25,000 25,000 25,000
TOTAL - Buildings & Grounds Maintenance 2335 $ 51,180 $ 51,180 $ 25,000 Software Maintenance 2335 101
Tablet Command 7,500 7,500
ImageTrend - Incident Reporting &
Inspections 11,400 11,400
Active 911 750 750
CAD Paging Services and Incident Reporting
Software 11,500 11,500
TOTAL - Software Maintenance 2335 $ 31,150 $ 31,150 $ - Special Department Supplies 2215 593
Personal Protective Equipment (PPE) 20,800 20,800
Tools 15,600 15,600
Radio Repair/Replacement 5,200 5,200
TOTAL - Special Department Supplies 2215 $ 41,600 $ 41,600 $ - TOTAL - One time Expenses $ 25,000
Equipment Replacement Fund - 593
Budget Page 181
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
Communications 2110 101
Cell, Satellite Phones, Comcast 15,683 15,683
Starlink, EOC Comm. 2,080 2,080
TOTAL - Communications 2110 $ 17,763 $ 17,763
Professional Contracts 2130 101
Physicals 3,461 3,461
Medical Cache Annual Fee 541 541
Training Ground Annual Fee 541 541
EMS Region Fee 541 541
Fire Safety House Annual Fee 324 324
TOTAL - Professional Contracts 2130 $ 5,408 $ 5,408
Other Contract Services 2145 101
Adapt Management - VFLSA 6,760 6,760
Weed Abatement contractor (3 year
contract) 62,400 62,400
TOTAL - Other Contract Services 2145 $ 69,160 $ 69,160
Memberships & Publications 2153 101
Ca. State Firefighters Association 2,704 2,704
TOTAL - Memberships & Publications 2153 $ 2,704 $ 2,704 Training and Conferences 2155 101
Misc. Education & Training 15,719 15,719
TOTAL - Training and Conferences 2155 $ 15,719 $ 15,719 Fire Prevention Education 2170 101
Weed Abatement (Outreach) 1,893 1,893
Kiddie Tours (Supplies) 1,893 1,893
TOTAL - Fire Prevention Education 2170 $ 3,786 $ 3,786
Special Department Supplies 2215 101
Annual Supplies 15,142 15,142
SCBA 16,224 16,224
Class "A" Foam 1,082 1,082
TOTAL - Special Department Supplies 2215 $ 32,448 $ 32,448 Field Supplies 2217 101
Disposable Medical Supplies 9,770 9,770
TOTAL - Field Supplies 2217 $ 9,770 $ 9,770
FIRE - 4800
FY 27 EXPENSE DETAIL
Budget Page 182
Agenda Item #12.1.
Description Object Code Funding
Source
Total Budgeted
FIRE - 4800
FY 27 EXPENSE DETAIL
Machinery & Equipment Maintenance 2315 101
SCBA Testing & Maintenance 5,678 5,678
Truck Maintenance 3,515 3,515
Replacement Tires 3,515 3,515
Ladder Testing 1,352 1,352
Extrication Tool Annual Maintenance 2,434 2,434
Refrigerator/Stove Service 2,434 2,434
TOTAL - Machine & Equipment Maintenance 2315 18,928 $ $ 18,928 Buildings & Grounds Maintenance 2330 101
Ongoing Fire Station Maintenance 27,227 27,227
TOTAL - Buildings & Grounds Maintenance 2335 $ 27,227 $ 27,227 Software Maintenance 2335 101
Tablet Command 7,500 7,500
ImageTrend - Incident Reporting &
Inspections 11,856 11,856
Active 911 780 780
CAD Paging Services and Incident Reporting
Software 11,960 11,960
TOTAL - Software Maintenance 2335 $ 32,096 $ 32,096
Special Department Supplies 2215 593
Personal Protective Equipment (PPE) 21,632 21,632
Tools 16,224 16,224
Radio Repair/Replacement 5,408 5,408
TOTAL - Special Department Supplies 2215 $ 43,264 $ 43,264 Equipment Replacement Fund - 593
Budget Page 183
Agenda Item #12.1.
Police Department
Budget Page 184
Agenda Item #12.1.
Police Officers (8)
Police Department
Organizational Chart
Police Chief
Lieutenant
Sergeants (2)
Police Officers
(7)
Police Officer
Dispatch
Supervisor
Property &
Evidence
Technician
Property &
Evidence
Technician
School Resource
Officer
Department Codes:
Frozen position temporarily funded for FY25/26 & FY26/27 4900 – Police Department Budget Page 185
Agenda Item #12.1.
Police Department (4900)
Budget 2025‐26 and 2026‐27
Purpose
The Police Department is responsible for protection of life and property, the maintenance of order, the control and prevention of crime, and the enforcement of vehicle laws and regulations. The department is to carry out its responsibilities in a prudent and fair manner respecting individual dignity regardless of age, sex, social status, ethnic group, or creed. The Police Department, in its ongoing effort to alleviate crime problems in St. Helena, will be flexible and innovative in attempts to find superior methods of serving the populace.
Budget Page 186
Agenda Item #12.1.
Police Department (4900)
Budget 2025‐26 and 2026‐27
Accomplishments
• Established animal control service contract with WeCare • Awarded three separate grants
• Cannabis DUI Enforcement ‐ $100,000
• DOJ Officer Grant – Approx. $100,000 per year for 3 years • Body Worn Camera Grant ‐ $120,000
• Implemented LEFTA training program for Officers Field Training performance and evaluation
• Awarded Silver Medal from Lexipol for 2nd year in a row • Completed citywide emergency evacuation drills
4745
849
335
3783
702
268
3213
502
146
Calls for Service Reports Taken Arrests Made
FY22/23 FY23/24 FY24/25
Goals
• Develop Succession Plan
• Define and prioritize Community expectations of Police Department • Continue School Resource Officer Program
• Recruit and Hire quality and qualified personnel to maintain staffing levels Budget Page 187
Agenda Item #12.1.
Police
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 3,808,997 4,042,619 4,617,494 5,112,946 5,268,975 212 DUI Grant - 84,309 416 400 416
224 Public Safety (COPS) 96,166 95,079 168,936 169,764 176,355 238 Training Development Fund 7,224 4,823 8,320 8,320 8,653 277 Prop 56 Grant - 83,693 197,285 - -
279 Asset Forfeit 600 4,470 6,760 6,760 7,030
375 Murray Ex Trust - - 7,739 - -
592 Equipment Replacement Fund 90,406 6,464 9,983 - -
Grand Total 4,003,393 4,321,457 5,016,933 5,298,190 5,461,429 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 49 Police
20 Salaries & Benefits 3,603,837 3,871,073 4,496,436 4,098,989 4,244,377 21 Services 198,022 246,643 325,401 1,038,150 1,049,553 22 Supplies 35,277 28,819 87,090 67,460 69,958
23 Maintenance 75,379 84,179 88,586 93,341 97,291
26 Capital 90,878 21,666 19,420 250 250
29 Transfers - 69,077 - - -
Grand Total 4,003,393 4,321,457 5,016,933 5,298,190 5,461,429 77%
20%
1% 2%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Transfers 78%
19%
1% 2%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Transfers
Budget Page 188
Agenda Item #12.1.
Police Budget - 4900
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
49 Police
101-49-00-20-10 Salary-Regular 1,713,578 1,715,663 2,188,961 2,025,203 2,085,959 101-49-00-20-30 Overtime 407,207 465,983 315,000 300,000 309,000 101-49-00-20-37 Holiday Pay 61,154 67,240 77,942 70,603 72,721 101-49-00-20-40 FICA/Medicare 162,058 165,859 190,332 181,784 187,238 101-49-00-20-45 Employer PERS 285,079 321,640 377,158 358,851 369,617 101-49-00-20-47 PERS Unfunded Liability 378,833 355,936 435,784 505,630 520,799 101-49-00-20-50 Employee PERS - (7) - - -
101-49-00-20-55 Health Insurance 398,224 424,719 515,030 433,791 464,156 101-49-00-20-61 Workers Comp 146,658 220,570 141,557 148,872 163,759 101-49-00-20-65 SDI 20,887 21,521 28,016 29,110 29,983
101-49-00-20-75 Deferred Comp 5,662 5,831 5,971 17,495 17,495 101-49-00-20-85 Auto Allowance 2,343 2,400 2,400 2,400 2,400 101-49-00-20-95 Uniform Allowance 19,205 18,356 21,000 18,250 18,250 101-49-00-20-96 Education Reimbursement 2,949 1,667 - 7,000 3,000 20 Salaries & Benefits 3,603,837 3,787,379 4,299,151 4,098,989 4,244,377 101-49-00-21-05 Advertising - - - - -
101-49-00-21-10 Communications 17,816 21,853 23,920 23,370 24,305 101-49-00-21-15 Postage 1,560 809 1,560 1,560 1,622
101-49-00-21-27 Equipment Lease Exp 3,289 2,787 3,640 3,640 3,786 101-49-00-21-30 Professional Contracts 30,309 30,028 31,200 31,200 31,200 101-49-00-21-40 Professional Fees - 9,508 10,400 8,400 8,736 101-49-00-21-45 Other Contract Services 59,557 94,145 116,789 832,960 837,624 101-49-00-21-53 Memberships & Publications 1,399 2,054 3,536 3,536 3,536 101-49-00-21-55 Training & Conference 1,808 3,253 3,900 2,000 2,000 101-49-00-21-60 Other Travel 118 - - - -
21 Services 115,857 164,437 194,945 906,666 912,809
101-49-00-22-07 Copies 811 292 2,392 1,000 1,040
101-49-00-22-08 Police Dept Youth Activity 1,859 - 2,080 2,000 2,080 101-49-00-22-12 Computer Equipment 1,462 1,070 2,080 2,000 2,080 101-49-00-22-13 Office Supplies 2,332 1,905 3,120 3,000 3,120 101-49-00-22-15 Special Department Supplies 6,989 3,295 5,720 5,700 5,928 101-49-00-22-17 Field Supplies - 63 - - -
22 Supplies 13,452 6,624 15,392 13,700 14,248
101-49-00-23-35 Software Maintenance - - 1,040 - -
101-49-00-23-50 Vehicle Alloc Expense 75,379 84,179 87,546 93,341 97,291 23 Maintenance 75,379 84,179 88,586 93,341 97,291
101-49-00-26-30 Capital Equipment 473 - - - -
101-49-00-26-40 Furniture & Fixtures - - 263 250 250
26 Capital 473 - 263 250 250
00 Administration 3,808,997 4,042,619 4,598,337 5,112,946 5,268,975 101-49-P0-26-49 DOJ Grant Expense - - 19,157 - -
26 Capital - - 19,157 - -
P0 Grants - - 19,157 - -
Budget Page 189
Agenda Item #12.1.
Police Budget - 4900
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 212 DUI Grant
49 Police
212-49-00-22-15 Special Department Supplies - 30 416 400 416 22 Supplies - 30 416 400 416
212-49-00-26-30 Capital Equipment - 15,202 - - -
26 Capital - 15,202 - - -
212-49-00-29-99 Transfer to Other Funds - 69,077 - - -
29 Transfers - 69,077 - - -
00 Administration - 84,309 416 400 416
224 Public Safety (COPS)
49 Police
224-49-00-21-30 Professional Contracts 65,324 70,160 106,536 107,564 111,867 224-49-00-21-45 Other Contract Services - 3,626 5,200 5,200 5,408 224-49-00-21-55 Training & Conference 9,617 3,597 10,400 10,400 10,816 21 Services 74,941 77,383 122,136 123,164 128,091
224-49-00-22-12 Computer Equipment - - 5,200 5,000 5,000 224-49-00-22-15 Special Department Supplies 13,520 3,051 10,400 10,400 10,816 224-49-00-22-17 Field Supplies 7,706 14,644 31,200 31,200 32,448 22 Supplies 21,225 17,696 46,800 46,600 48,264
00 Administration 96,166 95,079 168,936 169,764 176,355 238 Training Development Fund
49 Police
238-49-00-21-55 Training & Conference 7,224 4,823 8,320 8,320 8,653 21 Services 7,224 4,823 8,320 8,320 8,653
00 Administration 7,224 4,823 8,320 8,320 8,653
277 Prop 56 Grant
49 Police
277-49-00-20-10 Salary-Regular - 49,461 124,621 - -
277-49-00-20-30 Overtime - 4,533 - - -
277-49-00-20-37 Holiday Pay - 1,823 5,327 - -
277-49-00-20-40 FICA/Medicare - 4,131 9,620 - -
277-49-00-20-45 Employer PERS - 6,697 17,204 - -
277-49-00-20-55 Health Insurance - 14,595 37,755 - -
277-49-00-20-61 Workers Comp - 1,486 - - -
277-49-00-20-65 SDI - 486 1,383 - -
277-49-00-20-75 Deferred Comp - 19 62 - -
277-49-00-20-95 Police Dept Uniform - 463 1,313 - -
20 Salaries & Benefits - 83,693 197,285 - -
00 Administration - 83,693 197,285 - -
Budget Page 190
Agenda Item #12.1.
Police Budget - 4900
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 278 BSCC Grant
49 Police
279-49-00-22-15 Special Department Supplies 600 4,470 6,760 6,760 7,030 22 Supplies 600 4,470 6,760 6,760 7,030
00 Administration 600 4,470 6,760 6,760 7,030
375 Murray Ex Trust
49 Police
375-49-00-22-15 Special Department Supplies - - 7,739 - - 22 Supplies - - 7,739 - -
00 Administration - - 7,739 - -
592 Equipment Replacement Fund
49 Police
592-49-00-22-15 Special Department Supplies - - 9,983 - - 22 Supplies - - 9,983 - -
592-49-00-26-30 Capital Equipment 90,406 6,464 - - -
26 Capital 90,406 6,464 - - -
00 Administration 90,406 6,464 9,983 - -
Grand Total 4,003,393 4,321,457 5,016,933 5,298,190 5,461,429 Budget Page 191
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
Professional Contract Services 2130 101
Up Valley Family Center 31,200 31,200
TOTAL - Professional Contract Services 2130 $ 31,200 $ 31,200 Professional Fees 2140 101
Pre-Employment Psychological, Medical, and
Other Related Services 4,200 4,200
Third Party Investigations 4,200 4,200
TOTAL - Professional Fees 2140 $ 8,400 $ 8,400
Other Contract Services 2145 101
Dispact Services Contract - City of Calistoga 716,371 716,371 Nixle 6,864 6,864
WCAL 2,600 2,600
SANE/SART 2,600 2,600
St. Helena Car Wash 1,248 1,248
RIMS 19,968 19,968
Body Camera Program 8,320 8,320
LEFTA Program 1,664 1,664
Fast Track 312 312
We Care Animal Control Services 15,000 15,000
Locker Room Modular Rental 58,013 58,013
TOTAL - Other Contract Services 2145 $ 832,960 $ 832,960 Memberships & Publications 2153 101
Cal Chiefs 1,248 1,248
IACP 312 312
CPOA 520 520
CAPE 104 104
NAFBI 312 312
Swat/Firearm 208 208
Subscriptions 208 208
CAL PELRA 624 624
TOTAL - Memberships & Publications 2153 $ 3,536 $ 3,536 Training & Conference 2155 101
CAL PELRA 2,000 2,000
TOTAL - Training & Conference 2155 $ 2,000 $ 2,000
POLICE - 4900
FY 26 EXPENSE DETAIL
Budget Page 192
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
POLICE - 4900
FY 26 EXPENSE DETAIL
Special Department Supplies 2215 101
Senior Volunteer Program Supplies 3,100 3,100
Miscellaneous 2,600 2,600
TOTAL - Special Department Supplies 2215 $ 5,700 $ 5,700 Professional Contract Services 2130 224
NSIB Contract 64,000 64,000
County Communication Services 1,040 1,040
Live Scan Contract 8,320 8,320
Lexipol 5,500 5,500
Data Ticket Contract 1,248 1,248
CJ's K9 Training Contract 6,240 6,000
Animal Medical Service 3,120 3,120
Booking Fees 1,560 1,560
CLETS Access 3,224 3,224
Critical Reach 312 312
ALPR Contract 13,000 13,000
TOTAL - Professional Contract Services 2130 $ 107,564 $ 107,564 Other Contract Services 2145 224
RIMS Dispatch Updates 2,600 2,600
Interview Software Maintenance Contract 2,600 2,600
TOTAL - Other Contract Services 2145 $ 5,200 $ 5,200
Training and Conferences 2155 224
POST Training 2,600 2,600
Domain Specific Conferences 5,200 5,200
Miscellaneous Conferences 2,600 2,600
TOTAL - Training and Conferences 2155 $ 10,400 $ 10,400 Computer Equipment 2212 224
Cameras 5,000 5,000
TOTAL - Other Contract Services 2212 $ 5,000 $ 5,000
Public Safety (COPS) - 224
Budget Page 193
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
POLICE - 4900
FY 26 EXPENSE DETAIL
Special Department Supplies 2215 224
Reporting Writing License/Software Upgrades 3,120 3,120 Radar Units 5,200 5,200
Defibulator Maintenance 2,080 2,000
TOTAL - Special Department Supplies 2215 $ 10,400 $ 10,400 Field Supplies 2217 224
Notebooks, Recording Devices 1,560 1,560
Narcotic Kits, PAZ Devices, Flashlights, &
Chargers 2,600 2,600
Ticket Books 3,120 3,120
Flares, Gloves, First Aid, Batteries, Etc. 5,200 5,000
Ammunition 5,200 5,000
Firearm/Rifle Replacement 5,200 5,000
Portable Radio Repair & Replacement 1,040 1,040
Simunitions 3,120 3,120
Bullet Proof Vest Replacement 4,160 4,160
TOTAL - Field Supplies 2217 $ 31,200 $ 31,200
POST Reimbursable Training 2155 238
Training 8,320 8,320
TOTAL - Post Reimburseable Training 2155 $ 8,320 $ 8,320 Special Department Supplies 2215 279
Tasers and Cartridges 5,200 5,200
Drug Education Prevention Supplies 1,560 1,560
TOTAL - Special Department Supplies 2215 $ 6,760 $ 6,760 Training Development Fund - 238
Asset Forfeiture Fund - 279
Budget Page 194
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
Professional Contract Services 2130 101
Up Valley Family Center 31,200 31,200
TOTAL - Professional Contract Services 2130 $ 31,200 $ 31,200 Professional Fees 2140 101
Pre-Employment Psychological, Medical, and
Other Related Services 4,360 4,360
Third Party Investigations 4,376 4,376
TOTAL - Professional Fees 2140 $ 8,736 $ 8,736
Other Contract Services 2145 101
Dispact Services Contract - City of Calistoga 716,371 716,371 Nixle 7,139 7,139
WCAL 2,704 2,704
SANE/SART 2,704 2,704
St. Helena Car Wash 1,298 1,298
RIMS 20,767 20,767
Body Camera Program 8,653 8,653
LEFTA Program 1,731 1,731
Fast Track 324 324
We Care Animal Control Services 15,600 15,600
Locker Room Modular Rental 60,334 60,334
TOTAL - Other Contract Services 2145 $ 837,624 $ 837,624 Memberships & Publications 2153 101
Cal Chiefs 1,248 1,248
IACP 312 312
CPOA 520 520
CAPE 104 104
NAFBI 312 312
Swat/Firearm 208 208
Subscriptions 208 208
CAL PELRA 624 624
TOTAL - Memberships & Publications 2153 $ 3,536 $ 3,536 Training & Conference 2155 101
CAL PELRA 2,000 2,000
TOTAL - Training & Conference 2155 $ 2,000 $ 2,000
POLICE - 4900
FY 27 EXPENSE DETAIL
Budget Page 195
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
POLICE - 4900
FY 27 EXPENSE DETAIL
Special Department Supplies 2215 101
Senior Volunteer Program Supplies 3,224 3,224
Miscellaneous 2,704 2,704
TOTAL - Special Department Supplies 2215 $ 5,928 $ 5,928 Professional Contract Services 2130 224
NSIB Contract 66,560 66,560
County Communication Services 1,082 1,082
Live Scan Contract 8,653 8,653
Lexipol 5,720 5,720
Data Ticket Contract 1,298 1,298
CJ's K9 Training Contract 6,490 6,000
Animal Medical Service 3,245 3,245
Booking Fees 1,622 1,622
CLETS Access 3,353 3,353
Critical Reach 324 324
ALPR Contract 13,520 13,520
TOTAL - Professional Contract Services 2130 $ 111,867 $ 111,867 Other Contract Services 2145 224
RIMS Dispatch Updates 2,704 2,704
Interview Software Maintenance Contract 2,704 2,704
TOTAL - Other Contract Services 2145 $ 5,408 $ 5,408
Training and Conferences 2155 224
POST Training 2,704 2,704
Domain Specific Conferences 5,408 5,408
Miscellaneous Conferences 2,704 2,704
TOTAL - Training and Conferences 2155 $ 10,816 $ 10,816 Computer Equipment 2212 224
Cameras 5,000 5,000
TOTAL - Other Contract Services 2212 $ 5,000 $ 5,000
Special Department Supplies 2215 224
Reporting Writing License/Software Upgrades 3,245 3,245 Radar Units 5,408 5,408
Defibulator Maintenance 2,163 2,000
TOTAL - Special Department Supplies 2215 $ 10,816 $ 10,816 Public Safety (COPS) - 224
Budget Page 196
Agenda Item #12.1.
Description Object Code
Funding
Source Total Budgeted
POLICE - 4900
FY 27 EXPENSE DETAIL
Field Supplies 2217 224
Notebooks, Recording Devices 1,622 1,622
Narcotic Kits, PAZ Devices, Flashlights, &
Chargers 2,704 2,704
Ticket Books 3,245 3,245
Flares, Gloves, First Aid, Batteries, Etc. 5,408 5,000
Ammunition 5,408 5,000
Firearm/Rifle Replacement 5,408 5,000
Portable Radio Repair & Replacement 1,082 1,082
Simunitions 3,245 3,245
Bullet Proof Vest Replacement 4,326 4,326
TOTAL - Field Supplies 2217 $ 32,448 $ 32,448
POST Reimbursable Training 2155 238
Training 8,653 8,653
TOTAL - Post Reimburseable Training 2155 $ 8,653 $ 8,653 Special Department Supplies 2215 279
Tasers and Cartridges 5,408 5,408
Drug Education Prevention Supplies 1,622 1,622
TOTAL - Special Department Supplies 2215 $ 7,030 $ 7,030 Training Development Fund - 238
Asset Forfeiture Fund - 279
Budget Page 197
Agenda Item #12.1.
Public Works
Budget Page 198
Agenda Item #12.1.
Public Works
Organizational Chart
Director of Public Works
Deputy City Manager
Buildings & Streets
Superintendent
Maintenance
Workers I/II (3)
Parks & Trees
Superintendent
Lead Maintenance
Worker
Maintenance
Workers I/II (3)
Underground
Utilities
Superintendent
Lead Maintenance
Worker
Maintenance
Workers I/II (3)
Water Treatment
Chief Plant Operator
Plant Operator
I/II/III (2)
Wastewater
Treatment Chief
Plant Operator
Plant Operator
I/II/III (2)
Assistant PW Operations
Manager
Assistant Public Works
Director
Project Manager
Administrative Assistant
Financial Analyst
Environmental Services
Technician II
Engineering Technician II
Department Codes:
5000 – PW Administration
5006 – PW Government Buildings
5013 – PW Storm Drains
5015 – PW Streets
5026 – PW Tree City
5027 – PW Parks
5037 – PW City Garage
Frozen position
Vacant - Actively recruiting position
Budget Page 199
Agenda Item #12.1.
Public Works
Administration
Budget Page 200
Agenda Item #12.1.
Public Works Administration (5000)
Budget 2025‐26 and 2026‐27
Purpose
Department of Public Works (DPW) Administration manages the operating divisions of Public Works and provides the services of the City Engineer, Property Officer, Floodplain Administrator, City Surveyor, Stormwater Program Coordinator, and Water Use Efficiency Office.
Budget Page 201
Agenda Item #12.1.
Public Works Administration (5000)
Budget 2025‐26 and 2026‐27
Accomplishments
• Processed significant development projects including Hunter Subdivision, Fountain Street affordable housing development, Adams Street Hotel, Spring Street housing development
• Provided critical technical review of the Krug Development ballot initiative • Facilitated significant progress on the most aggressive CIP in city history Goals
• Staff development within all divisions
• Safey training, professional, department specific
• PW facility improvements
• Movement of Records, fence replacement, paving and drainage repair, extra equipment storage building
• Digital record repository clean up
249 225
356 336
264
672
628
Permits Applied Grapevine Tickets Created Grapevine Tickets Closed FY22/23 FY23/24 FY24/25
Budget Page 202
Agenda Item #12.1.
Public Works Administration
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 1,677,512 787,810 1,434,984 1,175,173 1,212,935 240 Measure T/U - - - 50,000 50,000
241 Measure T/U - Class I Trails 285,597 183,000 90,000 - - 561 Water Enterprise 673,902 678,447 1,588,798 1,103,863 1,144,987 571 Sewer Enterprise 483,299 406,035 839,760 784,852 815,113 713 Civic Impact 2,027 991 - - -
Grand Total 3,122,336 2,056,283 3,953,542 3,113,888 3,223,035 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
00 Administration
20 Salaries & Benefits 1,469,920 1,292,026 1,904,335 1,978,767 2,051,777 21 Services 497,553 485,586 1,935,361 896,651 919,668
22 Supplies 20,938 21,599 29,955 27,428 28,527
23 Maintenance 25,164 25,554 31,616 158,002 170,023
24 Taxes, Insurances & Contributions 52,883 52,994 40,660 45,000 45,000 26 Capital 5,879 6,620 11,615 8,040 8,040
29 Transfers 1,050,000 171,904 - - -
Grand Total 3,122,336 2,056,283 3,953,542 3,113,888 3,223,035 64%
29%
1% 5% 1%0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
64%
29%
1% 5% 1%0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 203
Agenda Item #12.1.
Public Works Administration Budget - 5000
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-00-20-10 Salary-Regular 356,015 302,562 588,051 494,850 509,696 101-50-00-20-30 Overtime 417 126 788 750 773
101-50-00-20-40 FICA/Medicare 26,534 22,305 30,855 34,296 35,325 101-50-00-20-45 Employer PERS 22,721 22,347 37,184 38,111 39,254 101-50-00-20-47 PERS Unfunded Liability 45,201 33,748 37,418 49,401 50,883 101-50-00-20-50 Employee PERS - 46 - - -
101-50-00-20-55 Health Insurance 42,768 44,532 76,311 98,632 105,536 101-50-00-20-61 Workers Comp 17,198 15,222 14,461 19,893 21,882 101-50-00-20-65 SDI 3,403 2,901 3,995 5,947 6,125
101-50-00-20-75 Deferred Comp 4,691 3,908 5,609 5,595 5,595 101-50-00-20-85 Auto Allowance 2,577 2,400 4,284 3,840 3,840 20 Salaries & Benefits 521,525 450,097 798,956 751,315 778,909 101-50-00-21-05 Advertising - - 520 520 541
101-50-00-21-10 Communications 1,697 4,170 3,886 3,886 4,041 101-50-00-21-15 Postage 242 1,287 624 624 649
101-50-00-21-27 Equipment Lease Exp 2,369 1,804 1,872 3,600 3,744 101-50-00-21-30 Professional Contracts 14,072 84,592 496,255 200,000 208,000 101-50-00-21-40 Professional Fees 2,330 (2,014) - - -
101-50-00-21-45 Other Contract Services 42,340 24,211 34,835 8,115 8,440 101-50-00-21-50 Rebates 6,150 4,266 26,000 76,000 76,000 101-50-00-21-53 Memberships & Publications 1,966 1,489 3,241 11,103 3,695 101-50-00-21-55 Training & Conference 1,747 1,751 14,740 14,000 14,560 21 Services 72,912 121,554 581,972 317,848 319,670
101-50-00-22-07 Copies 2,107 2,338 1,768 1,768 1,839
101-50-00-22-12 Computer Equipment 748 2,410 5,200 5,200 5,408 101-50-00-22-13 Office Supplies 476 936 1,040 1,040 1,082 101-50-00-22-15 Special Department Supplies 4,043 10,326 9,275 9,000 9,360 22 Supplies 7,373 16,010 17,283 17,008 17,689
101-50-00-23-35 Software Maintenance 850 140 3,933 58,000 64,480 101-50-00-23-50 Vehicle Alloc Expense 22,614 25,254 26,264 28,002 29,187 23 Maintenance 23,464 25,394 30,197 86,002 93,667
101-50-00-24-25 Taxes & Other Charges 278 422 - - -
24 Taxes, Insurances & Contributions 278 422 - - -
101-50-00-26-30 Capital Equipment 1,960 2,095 5,000 2,500 2,500 101-50-00-26-40 Furniture & Fixtures - 334 1,575 500 500 26 Capital 1,960 2,429 6,575 3,000 3,000
101-50-00-29-99 Transfer to other Funds 1,050,000 171,904 - - - 29 Transfers 1,050,000 171,904 - - -
00 Administration 1,677,512 787,810 1,434,984 1,175,173 1,212,935 Budget Page 204
Agenda Item #12.1.
Public Works Administration Budget - 5000
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 240 Measure T/U
50 Public Works
240-50-00-21-45 240 - Measure T/U - - - 50,000 50,000
21 Services - - - 50,000 50,000
00 Administration - - - 50,000 50,000
241 Measure T/U - Class I Trails
50 Public Works
241-50-00-21-45 241 - Measure T/U - Class I Trails 285,597 183,000 90,000 - - 21 Services 285,597 183,000 90,000 - -
00 Administration 285,597 183,000 90,000 - -
561 Water Enterprise
50 Public Works
561-50-00-20-10 Salary-Regular 357,245 311,949 408,303 427,423 440,246 561-50-00-20-30 Overtime 275 76 473 450 464
561-50-00-20-40 FICA/Medicare 26,625 22,944 25,326 30,661 31,581 561-50-00-20-45 Employer PERS 23,684 24,205 30,186 34,715 35,756 561-50-00-20-47 PERS Unfunded Liability 37,524 27,654 30,377 44,999 46,349 561-50-00-20-55 Health Insurance 52,807 56,182 82,789 92,499 98,974 561-50-00-20-61 Workers Comp 13,831 13,670 12,986 18,339 20,173 561-50-00-20-65 SDI 3,417 2,988 3,424 5,129 5,283
561-50-00-20-75 Deferred Comp 4,539 3,639 4,173 5,083 5,083 561-50-00-20-85 Auto Allowance 2,109 1,756 2,520 3,720 3,720 20 Salaries & Benefits 522,056 465,062 600,557 663,018 687,628 561-50-00-21-05 Advertising - - 1,560 1,560 1,622
561-50-00-21-10 Communications 1,425 2,811 5,642 5,642 5,868 561-50-00-21-15 Postage 242 1,347 624 624 649
561-50-00-21-27 Equipment Lease Exp 2,369 1,804 1,768 3,600 3,744 561-50-00-21-30 Professional Contracts 43,443 84,254 398,521 150,000 156,000 561-50-00-21-43 Penalties and Fines - - 31,200 31,200 32,448 561-50-00-21-45 Other Contract Services 7,250 44,750 323,243 6,827 7,142 561-50-00-21-50 Water Use Efficiency Program 32,027 15,781 157,730 132,000 137,280 561-50-00-21-53 Memberships & Publications 3,324 3,263 3,098 3,240 3,370 561-50-00-21-55 Training & Conference 884 1,771 14,740 14,000 14,560 21 Services 90,965 155,781 938,127 348,693 362,683
561-50-00-22-07 Copies 2,099 2,337 1,768 1,768 1,839
561-50-00-22-12 Computer Equipment 558 - - - -
561-50-00-22-13 Office Supplies 52 42 364 364 379
561-50-00-22-15 Special Department Supplies 2,758 479 4,092 3,000 3,120 22 Supplies 5,466 2,858 6,224 5,132 5,338
561-50-00-23-35 Software Maintenance 850 80 709 39,500 41,818 23 Maintenance 850 80 709 39,500 41,818
561-50-00-24-25 Taxes & Other Charges 52,605 52,572 40,660 45,000 45,000 24 Taxes, Insurances & Contributions 52,605 52,572 40,660 45,000 45,000 Budget Page 205
Agenda Item #12.1.
Public Works Administration Budget - 5000
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561-50-00-26-30 Capital Equipment 1,960 2,095 2,520 2,520 2,520 26 Capital 1,960 2,095 2,520 2,520 2,520
00 Administration 673,902 678,447 1,588,798 1,103,863 1,144,987 571 Sewer Enterprise
50 Public Works
571-50-00-20-10 Salary-Regular 289,562 255,470 362,312 364,852 375,798 571-50-00-20-30 Overtime 224 50 315 300 309
571-50-00-20-40 FICA/Medicare 21,470 18,634 19,581 25,821 26,596 571-50-00-20-45 Employer PERS 19,305 20,454 24,751 30,360 31,271 571-50-00-20-47 PERS Unfunded Liability 34,820 22,539 24,907 39,354 40,535 571-50-00-20-55 Health Insurance 40,625 42,733 55,073 77,042 82,435 571-50-00-20-61 Workers Comp 12,269 9,664 9,181 14,609 16,070 571-50-00-20-65 SDI 2,745 2,416 2,605 4,378 4,509
571-50-00-20-75 Deferred Comp 3,677 3,182 3,576 4,478 4,478 571-50-00-20-85 Auto Allowance 1,640 1,724 2,520 3,240 3,240 20 Salaries & Benefits 426,338 376,868 504,822 564,434 585,240 571-50-00-21-10 Communications 1,444 2,811 3,120 3,120 3,245 571-50-00-21-15 Postage 242 - 624 624 649
571-50-00-21-27 Equipment Lease Exp 2,369 1,804 1,768 3,600 3,744 571-50-00-21-30 Professional Contracts 34,682 4,154 294,974 150,000 156,000 571-50-00-21-45 Other Contract Services 5,522 12,456 8,428 5,618 5,843 571-50-00-21-53 Memberships & Publications 1,548 1,283 2,991 3,148 3,274 571-50-00-21-55 Training & Conference 246 1,752 13,356 14,000 14,560 21 Services 46,052 24,260 325,261 180,110 187,315
571-50-00-22-07 Copies 2,099 2,337 1,768 1,768 1,839
571-50-00-22-12 Computer Equipment 558 - - - -
571-50-00-22-13 Office Supplies 205 - 520 520 541
571-50-00-22-15 Special Department Supplies 5,237 395 4,160 3,000 3,120 22 Supplies 8,099 2,732 6,448 5,288 5,500
571-50-00-23-35 Software Maintenance 850 80 709 32,500 34,538 23 Maintenance 850 80 709 32,500 34,538
571-50-00-26-30 Capital Equipment 1,960 2,095 2,520 2,520 2,520 26 Capital 1,960 2,095 2,520 2,520 2,520
00 Administration 483,299 406,035 839,760 784,852 815,113 713 Civic Impact
50 Public Works
713-50-00-21-45 Other Contract Services 2,027 991 - - - 21 Services 2,027 991 - - -
00 Administration 2,027 991 - - -
Grand Total 3,122,336 2,056,283 3,953,542 3,113,888 3,223,035 Budget Page 206
Agenda Item #12.1.
Description Object Code Total Budgeted
Equipment Lease 2127 101 240 561 571
Copiers 3,600 - 3,600 3,600 10,800
TOTAL - Equipment Lease 2127 $ 3,600 $ - $ 3,600 $ 3,600 10,800 Professional Contracts 2130 101 240 561 571
Plan Check/Design Review/Map Check 85,000 - 50,000 40,000 175,000 Traffic Engineering Support 40,000 - - - 40,000
Wastewater Permit Reporting - - - 85,000 85,000
On-Call Engineering Support Services 75,000 - 35,000 25,000 135,000 Upper York Creek Dam Monitoring & Maintenance - - 65,000 - 65,000 TOTAL - Professional Contracts 2130 $ 200,000 $ - $ 150,000 $ 150,000 $ 500,000 Other Contract Services 2145 101 240 561 571
Corporation Yard Trailer Rental 6,448 - 5,200 3,952 15,600 Underground Service Alerts 1,667 - 1,627 1,666 4,960
TOTAL - Other Contract Services 2145 $ 8,115 $ - $ 6,827 $ 5,618 $ 20,560 Water Use Efficiency/Rebate Program 2150 101 240 561 571 Leaf Blower Rebates 26,000 - - - 26,000
Implement Water Saving Programs - - 52,000 - 52,000
Grey Water Systems - - 30,000 - 30,000
Water Filter Rebate - - 50,000 - 50,000
Sidewalk Cost Sharing Program *New - 50,000 - - 50,000
Fence Sharing Program *New 50,000 - - - 50,000
TOTAL - Water Use Efficiency Program 2150 $ 76,000 $ 50,000 $ 132,000 $ - $ 258,000 Memberships & Publications 2153 101 240 561 571
MMANC (5) 130 - 130 130 390
APWA Membership (4) 287 - 287 286 860
APWA Certification 7,550 - - - 7,550
ICMA (2) 500 - 250 250 1,000
ASCE 121 - 120 120 360
WEF - - - 150 150
AWWA Membership (agency) - - 500 - 500
BACWA Membership (agency) - - 1,250 1,250 2,500
License Renewals 208 - 416 156 780
County of Napa Official Records Index and
Document Images (split with CM, Planning, and
Public Works)
2,020 - - - 2,020
Notary 287 - 287 286 860
Miscellaneous - - - 520 520
TOTAL - Memberships & Publications 2153 $ 11,103 $ - $ 3,240 $ 3,148 $ 17,490 Training and Conferences 2155 101 240 561 571
Miscellaneous Training 14,000 - 14,000 14,000 42,000
TOTAL - Training and Conferences 2155 $ 14,000 $ - $ 14,000 $ 14,000 $ 42,000 PUBLIC WORKS ADMIN BUDGET - 5000
EXPENSE SUMMARY - FY26
Funding Source and
Amount Per Funding Source
Budget Page 207
Agenda Item #12.1.
Description Object Code Total Budgeted
PUBLIC WORKS ADMIN BUDGET - 5000
EXPENSE SUMMARY - FY26
Funding Source and
Amount Per Funding Source
Special Department Supplies 2215 101 240 561 571
Miscellaneous Department Supplies 5,300 - 2,000 2,000 9,300 Public Education Items (Community Forums,
Harvest, Ribbon Cuttings, PW Week) 3,700 - 1,000 1,000 5,700 TOTAL - Special Department Supplies $ 9,000 $ - $ 3,000 $ 3,000 $ 15,000 Software Subcription Services 2335 101 240 561 571
Computerized Asset Management (Annual Fee) 25,000 - 25,000 25,000 75,000 Esri/Arc GIS 10,000 - 5,000 5,000 20,000
See Click Fix 3,000 - 1,500 500 5,000
Bluebeam 10,000 - - - 10,000
FOG BMP Software - - 5,000 - 5,000
Envisio 10,000 - 3,000 2,000 15,000
TOTAL - Software Subcription Services $ 58,000 $ - $ 39,500 $ 32,500 $ 130,000 Taxes & Other Charges 2425 101 240 561 571
Bell Canyon, St. Helena Lower Dam Fees - - 45,000 - 45,000 TOTAL - Taxes and Other Charges 2425 $ - $ - $ 45,000 $ - $ 45,000 Capital Equipment 2630 101 561 571
Vehicle Lease - Public Works Vehicle #1 Lease
Began FY 19
2,500 - 2,520 2,520 7,540
TOTAL - Capital Equipment 2630 $ 2,500 $ - $ 2,520 $ 2,520 $ 7,540 Budget Page 208
Agenda Item #12.1.
Description Object Code Total Budgeted
Equipment Lease 2127 101 240 561 571
Copiers 3,744 - 3,744 3,744 11,232
TOTAL - Equipment Lease 2127 $ 3,744 $ - $ 3,744 $ 3,744 11,232 Professional Contracts 2130 101 240 561 571
Plan Check/Design Review/Map Check 85,000 - 50,000 40,000 175,000 Traffic Engineering Support 40,000 - - - 40,000
Wastewater Permit Reporting - - - 85,000 85,000
On-Call Engineering Support Services 83,000 - 41,000 31,000 155,000 Upper York Creek Dam Monitoring & Maintenance - - 65,000 - 65,000 TOTAL - Professional Contracts 2130 $ 208,000 $ - $ 156,000 $ 156,000 $ 520,000 Other Contract Services 2145 101 240 561 571
Corporation Yard Trailer Rental 6,706 - 5,410 4,110 16,226 Underground Service Alerts 1,734 - 1,732 1,733 5,198
TOTAL - Other Contract Services 2145 $ 8,440 $ - $ 7,142 $ 5,843 $ 21,424 Water Use Efficiency/Rebate Program 2150 101 240 561 571 Leaf Blower Rebates 26,000 - - - 26,000
Implement water saving programs - - 54,080 - 54,080
Grey Water Systems - - 31,200 - 31,200
Water Filter Rebate - 52,000 52,000
Sidewalk cost sharing program *New - 50,000 50,000
Fence Sharing program *New 50,000 - 50,000
TOTAL - Water Use Efficiency Program 2150 $ 76,000 $ 50,000 $ 137,280 $ - $ 263,280 Memberships & Publications 2153 101 240 561 571
MMANC (5) 150 - 135 135 420
APWA Membership (4) 300 - 300 297 897
ICMA (2) 500 - 260 260 1,020
ASCE 150 - 125 124 399
WEF - - - 156 156
AWWA Membership (agency) - - 520 - 520
BACWA Membership (agency) - - 1,300 1,300 2,600
License Renewals 208 - 443 162 813
County of Napa Official Records Index and
Document Images (split with CM, Planning, and
Public Works)
2,100 - - - 2,100
Notary 287 - 287 297 871
Miscellaneous - - - 541 541
TOTAL - Memberships & Publications 2153 $ 3,695 $ - $ 3,370 $ 3,274 $ 10,339 Training and Conferences 2155 101 240 561 571
Miscellaneous Training 14,560 - 14,560 14,560 43,680
TOTAL - Training and Conferences 2155 $ 14,560 $ - $ 14,560 $ 14,560 $ 43,680 PUBLIC WORKS ADMIN BUDGET - 5000
EXPENSE SUMMARY - FY27
Funding Source and
Amount Per Funding Source
Budget Page 209
Agenda Item #12.1.
Description Object Code Total Budgeted
PUBLIC WORKS ADMIN BUDGET - 5000
EXPENSE SUMMARY - FY27
Funding Source and
Amount Per Funding Source
Special Department Supplies 2215 101 240 561 571
Miscelaneious Department Supplies 5,300 - 2,000 2,000 9,300 Public Education Items (Community Forums,
Harvest, Ribbon Cuttings, PW Week) 4,060 - 1,120 1,120 6,300 TOTAL - Special Department Supplies $ 9,360 $ - $ 3,120 $ 3,120 $ 15,600 Software Subcription Services 2335 240
Computerized Asset Management (Annual Fee) 27,850 - 26,500 26,500 80,850 Esri/Arc GIS 11,100 - 5,300 5,300 21,700
See Click Fix 3,330 - 1,590 530 5,450
Bluebeam 11,100 - - - 11,100
FOG BMP Software - - 5,300 - 5,300
Envisio 11,100 - 3,128 2,208 16,436
TOTAL - Software Subcription Services $ 64,480 $ - $ 41,818 $ 34,538 $ 140,836 Taxes & Other Charges 2425 101 240 561 571
Bell Canyon, St. Helena Lower Dam Fees - - 45,000 - 45,000 TOTAL - Taxes and Other Charges 2425 $ - $ - $ 45,000 $ - $ 45,000 Capital Equipment 2630 101 561 571
Vehicle Lease - Public Works Vehicle #1 Lease
Began FY 19
2,500 - 2,520 2,520 7,540
TOTAL - Capital Equipment 2630 $ 2,500 $ - $ 2,520 $ 2,520 $ 7,540 Budget Page 210
Agenda Item #12.1.
Public Works
Government Buildings
Budget Page 211
Agenda Item #12.1.
Public Works Government Buildings (5006)
Budget 2025‐26 and 2026‐27
Purpose
The Government Buildings/Grounds Division of the Department of Public Works is funded by the General Fund and its budget accounts for the total costs of managing and providing maintenance (plumbing, electrical, carpentry, lock smith work, etc.) and custodial services to City buildings (approximately 65,000 square feet). The Division is also responsible for managing supply orders and deliveries, inspection and maintenance of oil recycling area, handicapped lifts, e‐waste collection and recycling, and fire extinguisher service. This division’s budget includes, utilities, janitorial costs, air conditioning/heating repairs, and maintenance services.
Budget Page 212
Agenda Item #12.1.
Public Works Government Buildings (5006)
Budget 2025‐26 and 2026‐27
Accomplishments
• Completion of 137 building and facility Grapevine maintenance requests • Replacement of floor at Water Treatment Plant due to flooding • Contracting HVAC for preventative and routine maintenance • Completion of 6 repair projects at the Fire Department • Additional exterior safety lights, bathroom repairs, window replacements in museum/gym, replacement and upgrade of interior sconces • Library lighting retrofit to LED upgrade project (exterior/interior)) • Installation of attic door for HVAC access over Library circulation desk • Elevator shaft repair project at Carnegie
Goals
• Complete a full building condition assessment & prioritized project list • All city buildings to be compliant with AED devices
• Assessment of solar and vehicle charging options at City buildings • Facilitate the Request for Proposals for City Energy Facility Assessment • Public Works Corporation Yard facility improvements and organizational modifications for efficiency & security of operations
• Crane park bathroom rehabilitation
• Identification of a new vendor for casting of electrolier components • Fence repairs
• Carnegie repairs: Automate doors, weatherproof exterior, and replace eves Budget Page 213
Agenda Item #12.1.
Government Buildings
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 541,378 584,770 863,285 807,530 824,217 561 Water Enterprise - 8,329 50,960 34,800 34,800
571 Sewer Enterprise - - 14,560 36,100 36,100
Grand Total 541,378 593,099 928,805 878,430 895,117
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 117,263 129,772 114,224 173,017 179,641 21 Services 388,399 425,360 720,414 647,692 656,950
22 Supplies 20,107 17,906 21,843 20,116 20,921
23 Maintenance 15,231 18,759 70,720 36,000 36,000
24 Taxes, Insurances & Contribution 378 1,302 1,605 1,605 1,605 Grand Total 541,378 593,099 928,805 878,430 895,117
20%
74%
2% 4%0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
20%
74%
2% 4%0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
Budget Page 214
Agenda Item #12.1.
Govt Buildings Budget - 5006
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-06-20-10 Salary-Regular 70,269 74,887 62,099 106,205 109,391 101-50-06-20-25 Standby 819 778 - - -
101-50-06-20-30 Overtime 4,473 5,341 - - -
101-50-06-20-40 FICA/Medicare 5,956 6,548 7,121 7,800 8,034 101-50-06-20-45 Employer PERS 5,509 6,432 7,817 9,669 9,959 101-50-06-20-47 PERS Unfunded Liability 8,528 7,223 7,867 12,685 13,066 101-50-06-20-55 Health Insurance 14,335 18,296 22,411 28,541 30,539 101-50-06-20-61 Workers Comp 5,254 8,006 3,805 4,973 5,470 101-50-06-20-65 SDI 777 859 1,013 1,274 1,312
101-50-06-20-75 Deferred Comp 876 922 1,082 1,390 1,390 101-50-06-20-85 Auto Allowance 469 480 1,008 480 480
20 Salaries & Benefits 117,263 129,772 114,224 173,017 179,641 101-50-06-21-10 Communications 43,323 40,436 26,572 26,572 27,635 101-50-06-21-22 Utilities 190,418 183,874 187,200 196,560 204,422 101-50-06-21-25 Equipment Rental - 481 8,320 8,320 8,653 101-50-06-21-45 Other Contract Services 154,658 200,569 466,082 352,300 352,300 101-50-06-21-55 Training & Conference - - 1,040 1,040 1,040 21 Services 388,399 425,360 689,214 584,792 594,050
101-50-06-22-13 Office Supplies 53 162 - - -
101-50-06-22-15 Special Department Supplies 20,054 17,744 21,427 19,700 20,488 101-50-06-22-20 Small Tools - - 416 416 433
22 Supplies 20,107 17,906 21,843 20,116 20,921
101-50-06-23-12 Maintenance Supplies 148 563 - - -
101-50-06-23-15 Maint Machine/Equipment - 2,327 - - -
101-50-06-23-30 Maint Buildings/Grounds 15,083 7,541 36,400 28,000 28,000 23 Maintenance 15,231 10,430 36,400 28,000 28,000
101-50-06-24-25 Taxes & Other Charges 378 1,302 1,605 1,605 1,605 24 Taxes, Insurances & Contributions 378 1,302 1,605 1,605 1,605 06 Public Buildings 541,378 584,770 863,285 807,530 824,217 561 Water Enterprise
50 Public Works
561-50-06-21-45 Other Contract Services - - 20,800 30,800 30,800 21 Services - - 20,800 30,800 30,800
561-50-06-23-30 Maint Buildings/Grounds - 8,329 30,160 4,000 4,000 23 Maintenance - 8,329 30,160 4,000 4,000
06 Public Buildings - 8,329 50,960 34,800 34,800
Budget Page 215
Agenda Item #12.1.
Govt Buildings Budget - 5006
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise
50 Public Works
571-50-06-21-45 Other Contract Services - - 10,400 32,100 32,100 21 Services - - 10,400 32,100 32,100
571-50-06-23-30 Maint Buildings/Grounds - - 4,160 4,000 4,000 23 Maintenance - - 4,160 4,000 4,000
06 Public Buildings - - 14,560 36,100 36,100
Grand Total 541,378 593,099 928,805 878,430 895,117
Budget Page 216
Agenda Item #12.1.
Description Object Code Total
Budgeted
Other Contract Services 2145 101 561 571
Custodial 66,300 11,700 - 78,000
Annual Deep Cleaning of Govt Buildings 10,400 - 10,400 - Pest Control 31,200 - 31,200 -
Elevator Service - Carnegie 16,120 - 16,120 -
Elevator Service - Library 15,080 - 15,080 -
Napa Fire Equipment
Service
Replace Fire Extinguishers
10,400 - 10,400 -
Alarm Services 10,400 - 10,400 -
Library HVAC Pump Maintenance 10,400 - 10,400 -
HVAC Maintenance 62,400 5,200 72,800 5,200
Generator Maintenance/Emergency Repair 31,200 15,600 52,000 5,200 Miscellaneous Maintenance 26,000 5,000 36,000 5,000
Miscellaneous Repairs to Buildings 52,400 5,000 62,400 5,000 FD Electrical Repairs 10,000 - 10,000 -
TOTAL - Other Contract Services 2145 352,300 $ $ 30,800 $ 32,100 $ 415,200 Special Department Supplies 2215 101 561 571
Paper Goods 3,120 - - 3,120
Paint & Hardware 2,600 - - 2,600
First Aid Supplies 1,560 - - 1,560
Lighting Retrofit to LED Fixtures 5,500 - - 5,500
Other Miscellaneous Supplies 6,920 - - 6,920
TOTAL - Special Department Supplies 2215 $ 19,700 $ - $ 19,700 - $ Maintenance Buildings and Grounds 2330 101 561 571
General Repairs to Buildings 28,000 4,000 4,000 36,000
Total - Maintenenace Buildings & Grounds 2330 $ 28,000 $ 4,000 $ 4,000 $ 36,000 GOVERNMENT BUILDINGS - 5006
EXPENSE DETAIL - FY26
Funding Source and
Amount Per Funding Source
Budget Page 217
Agenda Item #12.1.
Description Object Code Total
Budgeted
Other Contract Services 2145 101 561 571
Custodial 66,300 11,700 - 78,000
Annual Deep Cleaning of Govt Buildings 10,400 - 10,400 - Pest Control 31,200 - 31,200 -
Elevator Service - Carnegie 16,120 - 16,120 -
Elevator Service - Library 15,080 - 15,080 -
Napa Fire Equipment
Service
Replace Fire Extinguishers
10,400 - 10,400 -
Alarm Services 10,400 - 10,400 -
Library HVAC Pump Maintenance 10,400 - 10,400 -
HVAC Maintenance 62,400 5,200 72,800 5,200
Generator Maintenance/Emergency Repair 31,200 15,600 52,000 5,200 Miscellaneous Maintenance 26,000 5,000 36,000 5,000
Miscellaneous Repairs to Buildings 52,400 5,000 62,400 5,000 FD Electrical Repairs 10,000 - 10,000 -
TOTAL - Other Contract Services 2145 352,300 $ $ 30,800 $ 32,100 $ 415,200 Special Department Supplies 2215 101 561 571
Paper Goods 3,245 - - 3,245
Paint & Hardware 2,704 - - 2,704
First Aid Supplies 1,622 - - 1,622
Lighting Retrofit to LED Fixtures 5,720 - - 5,720
Other Miscellaneous Supplies 7,197 - - 7,197
TOTAL - Special Department Supplies 2215 $ 20,488 $ - $ 20,488 - $ Maintenance Buildings and Grounds 2330 101 561 571
General Repairs to Buildings 28,000 4,000 4,000 36,000
Total - Maintenenace Buildings & Grounds 2330 $ 28,000 $ 4,000 $ 4,000 $ 36,000 GOVERNMENT BUILDINGS - 5006
EXPENSE DETAIL - FY27
Funding Source and
Amount Per Funding Source
Budget Page 218
Agenda Item #12.1.
Public Works
Storm Drains
Budget Page 219
Agenda Item #12.1.
Public Works Storm Drains (5013)
Budget 2025‐26 and 2026‐27
Purpose
The purpose of the Storm Drains/Storm Water Division is to operate, maintain and improve drainage and flood control facilities.
Goals
• Complete a system‐wide storm drain inventory and evaluation • Development of a system‐wide quarterly DI (Drainage Inlet) evaluation and repair plan
• Provide all required training opportunities for UU operators to achieve stormwater certification from American Public Works Association • Increase public education and enforcement regarding stormwater contamination of sanitary sewer (unclear).
Accomplishments
• Maintained system so only localized/intersection flooding downtown during significant rain events.
• Coordinated with Napa Co. Flood Control District to perform Napa River bank stabilization near WWTP.
Budget Page 220
Agenda Item #12.1.
Storm Drains
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 101 General Fund 223,003 206,797 497,622 428,002 436,340 700 Flood Control Capital 3,790 95,404 53,178 50,000 50,000 Grand Total 226,793 302,200 550,800 478,002 486,340
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 90,898 103,818 101,461 165,242 171,714 21 Services 84,951 167,327 223,466 209,120 209,120
22 Supplies 42,494 12,506 56,160 46,640 48,506
23 Maintenance 1,399 10,903 - - -
24 Taxes, Insurances & Contributions 9 - 4,922 5,000 5,000 26 Capital 7,042 7,646 164,790 52,000 52,000
Grand Total 226,793 302,200 550,800 478,002 486,340
34%
44%
10%
0%1%
11%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
35%
43%
10%
0%1%
11%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 221
Agenda Item #12.1.
Storm Drains Budget - 5013
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-13-20-10 Salary-Regular 37,304 38,661 44,208 91,206 93,942 101-50-13-20-25 Standby 1,637 1,556 4,050 3,857 3,857
101-50-13-20-30 Overtime 19,459 18,792 8,925 8,500 8,755 101-50-13-20-40 FICA/Medicare 4,721 5,185 5,710 7,991 8,231 101-50-13-20-45 Employer PERS 2,610 3,148 4,401 6,348 6,538 101-50-13-20-47 PERS Unfunded Liability 4,322 4,140 4,429 8,327 8,577 101-50-13-20-55 Health Insurance 13,615 19,277 24,565 30,594 32,736 101-50-13-20-61 Workers Comp 6,343 12,007 3,805 6,217 6,839 101-50-13-20-65 SDI 618 680 816 1,243 1,280
101-50-13-20-75 Deferred Comp 270 373 553 959 959
20 Salaries & Benefits 90,898 103,818 101,461 165,242 171,714 101-50-13-21-25 Equipment Rental 22,013 866 17,680 17,680 17,680 101-50-13-21-45 Other Contract Services 52,081 71,058 134,929 123,760 123,760 101-50-13-21-48 Government Fees 7,067 - 17,680 17,680 17,680 21 Services 81,161 71,924 170,289 159,120 159,120
101-50-13-22-13 Office Supplies 32 68 - - -
101-50-13-22-15 Special Department Supplies 42,461 12,437 56,160 46,640 48,506 22 Supplies 42,494 12,506 56,160 46,640 48,506
101-50-13-23-15 Maint Machine/Equipment 1,399 10,903 - - - 23 Maintenance 1,399 10,903 - - -
101-50-13-24-25 Taxes & Other Charges 9 - 4,922 5,000 5,000 24 Taxes, Insurances & Contribution 9 - 4,922 5,000 5,000 101-50-13-26-30 Capital Equipment 7,042 7,646 164,790 52,000 52,000 26 Capital 7,042 7,646 164,790 52,000 52,000
13 Stormwater 223,003 206,797 497,622 428,002 436,340
700 Flood Control Capital
50 Public Works
700-50-13-21-38 Conservation Maintenance 3,790 95,404 53,178 50,000 50,000 21 Services 3,790 95,404 53,178 50,000 50,000
13 Stormwater 3,790 95,404 53,178 50,000 50,000
Grand Total 226,793 302,200 550,800 478,002 486,340
Budget Page 222
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rental 2125 101
Clearing Valleyview Bridget Culverts 2,080 2,080
Sediment Removal 10,400 10,400
Duck Pond - Mitchell/North 5,200 5,200
TOTAL - Equipment Rental 2125 $ 17,680 $ 17,680
Other Contract Services 2145 101
Mitchell Avenue - Duck Pond 10,400 10,400
Stormwater JPA 41,600 41,600
Stormwater Inspection 15,600 15,600
Stormwater Phase II Trash Assessment 15,600 15,600
Save For Other 26,000 26,000
Storm Outfall & Flood Conveyance
Maintenance
14,560 14,560
TOTAL - Other Contract Services 2145 $ 123,760 $ 123,760 Government Fees 2148 101
SWRCB MS4 Permit 7,280 7,280
CDFW Permit/Annual Maintenance Fee 10,400 10,400
TOTAL - Government Fees 2148 $ 17,680 $ 17,680
Special Department Supplies 2215 101
Flow Monitor/Data Collection 11,440 11,440
Stormwater Supplies (Sweeper, Brooms,
Trench Debris, Grubbing, Hauling, D.I. Inlets,
Rims and Covers)
5,200 5,200
Repair/Maintenance Supplies 30,000 30,000
TOTAL - Special Department Supplies 2215 $ 46,640 $ 46,640 Capital Equipment 2630 101
Misc. Capital Equipment 39,000 39,000
Pipeline Inspection device (Milwaulkee2974-
22M18) 13,000 13,000
TOTAL - Capital Equipment 2630 $ 52,000 $ 52,000
STORM DRAINS - 5013
EXPENSE SUMMARY - FY26
Budget Page 223
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rental 2125 101
Clearing Valleyview Bridget Culverts 2,080 2,080
Sediment Removal 10,400 10,400
Duck Pond - Mitchell/North 5,200 5,200
TOTAL - Equipment Rental 2125 $ 17,680 $ 17,680
Other Contract Services 2145 101
Mitchell Avenue - Duck Pond 10,400 10,400
Stormwater JPA 41,600 41,600
Stormwater Inspection 15,600 15,600
Stormwater Phase II Trash Assessment 15,600 15,600
Save For Other 26,000 26,000
Storm Outfall & Flood Conveyance
Maintenance
14,560 14,560
TOTAL - Other Contract Services 2145 $ 123,760 $ 123,760 Government Fees 2148 101
SWRCB MS4 Permit 7,280 7,280
CDFW Permit/Annual Maintenance Fee 10,400 10,400
TOTAL - Government Fees 2148 $ 17,680 $ 17,680
Special Department Supplies 2215 101
Flow Monitor/Data Collection 11,898 11,898
Stormwater Supplies (Sweeper, Brooms,
Trench Debris, Grubbing, Hauling, D.I. Inlets,
Rims and Covers)
5,408 5,408
Repair/Maintenance Supplies 31,200 31,200
TOTAL - Special Department Supplies 2215 $ 48,506 $ 48,506 Capital Equipment 2630 101
Misc. Capital Equipment 39,000 39,000
Pipeline Inspection device (Milwaulkee2974-
22M18) 13,000 13,000
TOTAL - Capital Equipment 2630 $ 52,000 $ 52,000
STORM DRAINS - 5013
EXPENSE SUMMARY - FY27
Budget Page 224
Agenda Item #12.1.
Public Works
Streets
Budget Page 225
Agenda Item #12.1.
Public Works Streets (5015)
Budget 2025‐26 and 2026‐27
Purpose
The Streets Maintenance/Operation Division is responsible for maintaining City streets in a safe and accessible condition with proper and adequate street signage; striping and painting of curbs; sweeping of all City streets and Main Street sidewalks; routine pavement, sidewalk, and curb repairs; maintenance of traffic structures; street lighting; vegetation removal; and cleanup of spills and discharges.
Goals
• Program an additional 100 sign replacements citywide
• Perform park pathway repairs at four locations, in house at city parks • Inventory and program a red curb repainting program
• Address vine trail signage and safety of intersection at 29 and Pratt • All staff to be MUTCD Traffic Control Certified by December 2025 • 1200 linear feet of striping in school and residential zone 3 Budget Page 226
Agenda Item #12.1.
Public Works Streets (5015)
Budget 2025‐26 and 2026‐27
Accomplishments
• Replaced 100 signs citywide according to sign replacement assessment • Filled 250 potholes since January 1, 2025
• Repaired paved pathway at Miley park – training for other park pathway repairs
• Training and implementation of new crack sealing program for pavement management
• 1200 linear feet of curb painting , markings and striping in school and residential zone 2
Budget Page 227
Agenda Item #12.1.
Streets
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 419,179 450,854 757,362 626,420 638,884 561 Water Enterprise 329 494 34,736 27,500 27,500
571 Sewer Enterprise - - 34,736 27,500 27,500
Grand Total 419,508 451,348 826,834 681,420 693,884
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 123,189 143,418 218,396 222,340 231,249 21 Services 91,148 75,748 179,369 134,790 134,790
22 Supplies 39,327 65,283 46,882 35,430 35,430
23 Maintenance 126,459 140,471 253,303 251,927 255,482
24 Taxes, Insurances & Contributions 47 49 321 321 321
26 Capital 39,339 26,378 128,561 36,612 36,612
Grand Total 419,508 451,348 826,834 681,420 693,884
33%
20% 5%
37%
0% 5%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
33%
5% 20%
37%
0% 5%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 228
Agenda Item #12.1.
Streets Budget - 5015
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-15-20-10 Salary-Regular 60,440 65,515 133,023 125,663 129,433 101-50-15-20-25 Standby 2,445 3,033 4,050 3,857 3,973
101-50-15-20-30 Overtime 11,756 15,100 8,925 8,500 8,755 101-50-15-20-40 FICA/Medicare 5,828 6,740 9,255 10,655 10,975 101-50-15-20-45 Employer PERS 3,829 4,640 7,716 8,746 9,008 101-50-15-20-47 PERS Unfunded Liability 8,307 7,259 7,764 11,473 11,817 101-50-15-20-55 Health Insurance 17,374 22,273 36,404 41,745 44,667 101-50-15-20-61 Workers Comp 12,069 17,515 9,038 8,703 9,573 101-50-15-20-65 SDI 765 887 1,322 1,656 1,706
101-50-15-20-75 Deferred Comp 378 457 899 1,342 1,342
20 Salaries & Benefits 123,189 143,418 218,396 222,340 231,249 101-50-15-21-10 Communications 859 2,626 2,600 2,600 2,600 101-50-15-21-22 Utilities 73,808 49,671 84,240 84,240 84,240 101-50-15-21-25 Equipment Rental 1,361 708 2,808 2,500 2,500 101-50-15-21-45 Other Contract Services 15,061 20,852 83,481 40,000 40,000 101-50-15-21-53 Memberships & Publications - - 1,040 950 950 101-50-15-21-55 Training & Conference 60 1,891 5,200 4,500 4,500 21 Services 91,148 75,748 179,369 134,790 134,790
101-50-15-22-07 Copies - 11 - - -
101-50-15-22-12 Computer Equipment 13,363 - - - -
101-50-15-22-13 Office Supplies 15 281 260 260 260
101-50-15-22-15 Special Department Supplies 39,312 51,628 43,502 32,050 32,050 101-50-15-22-20 Small Tools - - 3,120 3,120 3,120
22 Supplies 39,327 65,283 46,882 35,430 35,430
101-50-15-23-12 Maintenance Supplies 28,590 24,981 63,440 67,600 67,600 101-50-15-23-15 Maint Machine/Equipment 29,602 39,235 41,600 45,320 45,320 101-50-15-23-30 Maint Buildings/Grounds 98 - - - -
101-50-15-23-50 Vehicle Alloc Expense 67,841 75,761 78,791 84,007 87,562 23 Maintenance 126,130 139,977 183,831 196,927 200,482
101-50-15-24-25 Taxes & Other Charges 47 49 321 321 321 24 Taxes, Insurances & Contribution 47 49 321 321 321
101-50-15-26-30 Capital Equipment 39,339 26,378 128,561 36,612 36,612 26 Capital 39,339 26,378 128,561 36,612 36,612
15 Street Maintenance 419,179 450,854 757,362 626,420 638,884 561 Water Enterprise
50 Public Works
561-50-15-23-12 Maintenance Supplies 329 494 26,000 21,500 21,500 561-50-15-23-15 Maint Machine Equip - - 8,736 6,000 6,000 23 Maintenance 329 494 34,736 27,500 27,500
15 Street Maintenance 329 494 34,736 27,500 27,500
Budget Page 229
Agenda Item #12.1.
Streets Budget - 5015
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise
50 Public Works
571-50-15-23-12 Maintenance Supplies - - 26,000 21,500 21,500 571-50-15-23-15 Maint Machine Equip - - 8,736 6,000 6,000 23 Maintenance - - 34,736 27,500 27,500
15 Street Maintenance - - 34,736 27,500 27,500
Grand Total 419,508 451,348 826,834 681,420 693,884
Budget Page 230
Agenda Item #12.1.
Description Object Code Total
Budgeted
Equipment Rental 2125 101 561 571
Miscellaneous Rentals 2,500 - - 2,500
TOTAL - Equipment Rental 2125 $ 2,500 $ - $ 2,500 - $
Other Contract Services 2145 101 561 571
Incidents and Accidents 40,000 - - 40,000
TOTAL - Other Contract Services 2145 40,000 $ $ - $ 40,000 - $ Memberships & Publications 2153 101 561 571
Books & Membership Fees 250 - - 250
Misc. Memberships 700 - - 700
TOTAL - Memberships & Publications 2153 $ 950 $ - $ - $ 950 Training & Conference 2155 101 561 571
CEU 1,500 - - 1,500
Misc. Trainings 3,000 - - 3,000
TOTAL - Training & Conference 2155 $ 4,500 $ - $ 4,500 - $ Special Department Supplies 2215 101 561 571
Signs 8,000 - - 8,000
Uniforms/Boots 18,500 - - 18,500
Cones 2,000 - - 2,000
Miscellaneous Supplies 2,000 - - 2,000
Barricades 1,000 - - 1,000
Raingear 550 - - 550
TOTAL - Special Department Supplies 2215 32,050 $ $ - $ 32,050 - $ Maintenance Supplies 2312 101 561 571
Asphalt 17,000 21,500 21,500 60,000
Sand and Sand Bags 4,160 - - 4,160
Paint/Thermo 25,000 - - 25,000
Other Maintenance Supplies 3,120 - - 3,120
Shale 4,160 - - 4,160
Cold Mix 4,160 - - 4,160
Crack Sealer material 10,000 10,000
TOTAL - Maintenance Supplies 2312 67,600 $ $ 21,500 $ 110,600 21,500 $ STREETS - 5015
EXPENSE SUMMARY - FY26
Funding Source and
Amount Per Funding Source
Budget Page 231
Agenda Item #12.1.
Description Object Code Total
Budgeted
STREETS - 5015
EXPENSE SUMMARY - FY26
Funding Source and
Amount Per Funding Source
Maintenance Machinery & Equipment 2315 101 561 571
Gutter Brooms, Curtains, Saw Blades, etc. 8,320 - - 8,320 Maintenance of Elgin & Sentinel Sweepers 12,000 - - 12,000 Large Equip. Repair and Maintenance 25,000 6,000 6,000 37,000 TOTAL - Machine Maintenance & Equipment 2315 45,320 $ $ 6,000 $ 6,000 $ 57,320 Capital Equipment 2630 101 561 571
Lease - Vehicle 208, costs split with WW
Collection - $150,000 for 5 years @ 5% 36,612 - - 36,612 TOTAL - Capital Equipment 2630 36,612 $ $ - $ 36,612 - $ Budget Page 232
Agenda Item #12.1.
Description Object Code Total
Budgeted
Equipment Rental 2125 101 561 571
Miscellaneous Rentals 2,500 - - 2,500
TOTAL - Equipment Rental 2125 $ 2,500 $ - $ 2,500 - $
Other Contract Services 2145 101 561 571
Incidents and Accidents 40,000 - - 40,000
TOTAL - Other Contract Services 2145 40,000 $ $ - $ 40,000 - $ Memberships & Publications 2153 101 561 571
Books & Membership Fees 250 - - 250
Misc. Memberships 700 - - 700
TOTAL - Memberships & Publications 2153 $ 950 $ - $ - $ 950 Training & Conference 2155 101 561 571
CEU 1,500 - - 1,500
Misc. Trainings 3,000 - - 3,000
TOTAL - Training & Conference 2155 $ 4,500 $ - $ 4,500 - $ Special Department Supplies 2215 101 561 571
Signs 8,000 - - 8,000
Uniforms/Boots 18,500 - - 18,500
Cones 2,000 - - 2,000
Miscellaneous Supplies 2,000 - - 2,000
Barricades 1,000 - - 1,000
Raingear 550 - - 550
TOTAL - Special Department Supplies 2215 32,050 $ $ - $ 32,050 - $ Maintenance Supplies 2312 101 561 571
Asphalt 17,000 21,500 21,500 60,000
Sand and Sand Bags 4,160 - - 4,160
Paint/Thermo 25,000 - - 25,000
Other Maintenance Supplies 3,120 - - 3,120
Shale 4,160 - - 4,160
Cold Mix 4,160 - - 4,160
Crack Sealer material 10,000 10,000
TOTAL - Maintenance Supplies 2312 67,600 $ $ 21,500 $ 110,600 21,500 $ STREETS - 5015
EXPENSE SUMMARY - FY27
Funding Source and
Amount Per Funding Source
Budget Page 233
Agenda Item #12.1.
Description Object Code Total
Budgeted
STREETS - 5015
EXPENSE SUMMARY - FY27
Funding Source and
Amount Per Funding Source
Maintenance Machinery & Equipment 2315 101 561 571
Gutter Brooms, Curtains, Saw Blades, etc. 8,320 - - 8,320 Maintenance of Elgin & Sentinel Sweepers 12,000 - - 12,000 Large Equip. Repair and Maintenance 25,000 6,000 6,000 37,000 TOTAL - Machine Maintenance & Equipment 2315 45,320 $ $ 6,000 $ 6,000 $ 57,320 Capital Equipment 2630 101 561 571
Lease - Vehicle 208, costs split with WW
Collection - $150,000 for 5 years @ 5% 36,612 - - 36,612 TOTAL - Capital Equipment 2630 36,612 $ $ - $ 36,612 - $ Budget Page 234
Agenda Item #12.1.
Public Works
Tree City
Budget Page 235
Agenda Item #12.1.
Public Works Tree City (5026)
Budget 2025‐26 and 2026‐27
Purpose
Tree City USA is a division of the Public Works Department under direct supervision of the Parks Supervisor. This Division is responsible for the maintenance of all trees contained in City owned parks, along Main Street and the 15 Heritage Trees in public rights‐of‐way. Division activities include the planting of new trees, oversight of major pruning projects, minor pruning, and pesticide applications. The division also conducts inspections for tree permits and City approvals involving tree issues.
Goals
• Staff development: encourage staff to achieve certification of Arborist and Certified Pesticide Applicator
• Creation of a city‐wide tree inventory and assessment (in‐house) including a documented preventative, proactive tree maintenance program Budget Page 236
Agenda Item #12.1.
Public Works Tree City (5026)
Budget 2025‐26 and 2026‐27
Accomplishments
• Rehabilitated the landscaping at Jacob Meily, Mennen, Library, Carnegie Building and City Skatepark
• Elm Tunnel Replanting of 29 trees on East side of 29 in collaboration with Caltrans
• Fire Fuel abatement and tree limbing on Spring Mountain road and Lower Reservoir
Budget Page 237
Agenda Item #12.1.
Tree City
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 57,508 175,222 251,121 293,211 297,053 283 Tree City USA 131,666 - - - -
Grand Total 189,175 175,222 251,121 293,211 297,053
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 20,891 22,777 23,877 98,859 102,701 21 Services 23,827 131,555 171,812 124,472 124,472
22 Supplies 644 5,839 9,880 9,880 9,880
23 Maintenance 12,148 15,051 45,552 60,000 60,000
29 Transfers 131,666 - - - -
Grand Total 189,175 175,222 251,121 293,211 297,053
35%
42%
3%
20%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
34%
42%
3%
21%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Budget Page 238
Agenda Item #12.1.
Tree City Budget - 5026
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-26-20-10 Salary-Regular 12,616 13,884 14,534 60,262 62,070 101-50-26-20-40 FICA/Medicare 983 1,057 1,116 4,663 4,803 101-50-26-20-45 Employer PERS 1,249 1,593 1,645 5,370 5,531 101-50-26-20-47 PERS Unfunded Liability 1,785 1,509 1,656 7,045 7,256 101-50-26-20-55 Health Insurance 3,129 3,604 3,776 16,095 17,222 101-50-26-20-61 Workers Comp 521 501 476 3,730 4,103
101-50-26-20-65 SDI 128 139 158 723 745
101-50-26-20-75 Deferred Comp 244 251 265 731 731
101-50-26-20-85 Auto Allowance 234 240 252 240 240
20 Salaries & Benefits 20,891 22,777 23,877 98,859 102,701 101-50-26-21-36 Tree City USA 5,682 12,048 17,472 30,600 30,600 101-50-26-21-37 Heritage Trees 10,000 - 10,400 10,400 10,400 101-50-26-21-45 Other Contract Services 17,334 107,124 136,868 76,400 76,400 101-50-26-21-53 Memberships & Publications 185 185 1,040 1,040 1,040 101-50-26-21-55 Training & Conference 625 2,198 4,992 4,992 4,992 101-50-26-21-57 Certifications - - 1,040 1,040 1,040
21 Services 23,827 131,555 171,812 124,472 124,472
101-50-26-22-15 Special Department Supplies 260 3,306 5,200 5,200 5,200 101-50-26-22-20 Small Tools 383 2,533 4,680 4,680 4,680 22 Supplies 644 5,839 9,880 9,880 9,880
101-50-26-23-30 Maint Buildings/Grounds 12,148 15,051 45,552 60,000 60,000 23 Maintenance 12,148 15,051 45,552 60,000 60,000
26 Tree City USA 57,508 175,222 251,121 293,211 297,053 283-50-26-29-99 Transfer to other Funds 131,666 - - - - 29 Transfers 131,666 - - - -
26 Tree City USA 131,666 - - - -
Grand Total 189,175 175,222 251,121 293,211 297,053
Budget Page 239
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Tree City USA 2136 101
Trees and Materials for Off Main (Tree
Replantings) 1,872 15,000
Emergency Tree Work 15,600 15,600
TOTAL - Tree City USA 2136 $ 30,600 $ 30,600
Heritage Trees 2137 101
Emergency Tree Work on Heritage Trees 10,400 10,400
TOTAL - Heritage Trees 2137 $ 10,400 $ 10,400
Other Contract Services 2145 101
Annual Tree Maintenance Cycle 36,400 36,400
Additional Tree Maintenance 40,000 40,000
TOTAL - Other Contract Services 2145 $ 76,400 76,400
Memberships & Publications 2153 101
ISA 728 728
WC ISA 312 312
TOTAL - Memberships & Publications 2153 $ 1,040 $ 1,040 Training & Conferences 2155 101
Arborist CEUs 1,560 1,560
Arborist Prep Course 2,340 2,340
Arborist Certificate Test 1,092 1,092
TOTAL - Training & Conferences 2155 $ 4,992 $ 4,992
Certifications 2157 101
Miscellaneous Certifications 1,040 1,040
TOTAL - Certifications 2157 $ 1,040 $ 1,040
Special Department Supplies 2215 101
Soils, Fertilizers, Pesticides 5,200 5,200
TOTAL - Special Department Supplies 2215 $ 5,200 $ 5,200 Maintenance Buildings/Grounds 2330 101
Preventative Maintenance 40,000 40,000
MOB Remediation 20,000 20,000
TOTAL - Maintenance Buildings/Grounds 2330 $ 60,000 $ 60,000 TREE CITY BUDGET - 5026
EXPENSE DETAIL - FY26
Budget Page 240
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Tree City USA 2136 101
Trees and Materials for Off Main (Tree
Replantings) 1,872 15,000
Emergency Tree Work 15,600 15,600
TOTAL - Tree City USA 2136 $ 30,600 $ 30,600
Heritage Trees 2137 101
Emergency Tree Work on Heritage Trees 10,400 10,400
TOTAL - Heritage Trees 2137 $ 10,400 $ 10,400
Other Contract Services 2145 101
Annual Tree Maintenance Cycle 36,400 36,400
Additional Tree Maintenance 40,000 40,000
TOTAL - Other Contract Services 2145 $ 76,400 76,400
Memberships & Publications 2153 101
ISA 728 728
WC ISA 312 312
TOTAL - Memberships & Publications 2153 $ 1,040 $ 1,040 Training & Conferences 2155 101
Arborist CEUs 1,560 1,560
Arborist Prep Course 2,340 2,340
Arborist Certificate Test 1,092 1,092
TOTAL - Training & Conferences 2155 $ 4,992 $ 4,992
Certifications 2157 101
Miscellaneous Certifications 1,040 1,040
TOTAL - Certifications 2157 $ 1,040 $ 1,040
Special Department Supplies 2215 101
Soils, Fertilizers, Pesticides 5,200 5,200
TOTAL - Special Department Supplies 2215 $ 5,200 $ 5,200 Maintenance Buildings/Grounds 2330 101
Preventative Maintenance 40,000 40,000
MOB Remediation 20,000 20,000
TOTAL - Maintenance Buildings/Grounds 2330 $ 60,000 $ 60,000 TREE CITY BUDGET - 5026
EXPENSE DETAIL - FY27
Budget Page 241
Agenda Item #12.1.
Public Works
Parks
Budget Page 242
Agenda Item #12.1.
Public Works Parks (5027)
Budget 2025‐26 and 2026‐27
Purpose
The Parks Division of the Public Works Department maintains ten parks, four pathways, street trees, benches, and parking lots. In addition, this Division maintains the landscaping around five government buildings, is responsible for herbicide applications around all City facilities and roadsides (approximately forty acres), and assists the general public with water conservation measures during drought periods. This Division provides maintenance labor for Tree City U.S.A.
Goals
• Staff development: encourage staff to achieve Certified Playground Inspector certification
• Work with Parks team to increase skill set in landscaping and general carpentry
• Install all remaining waste, recycling and compost containers • Initiate pilot composting program at Crane Park
• Find funding to replace dilapidated fences at City parks • Irrigation system repairs and upgrades at city parks for increased water efficiency
Budget Page 243
Agenda Item #12.1.
Public Works Parks (5027)
Budget 2025‐26 and 2026‐27
Accomplishments
• Worked with Recreation department to develop and had Parks and Recreation Commission approve a prioritized park rehabilitation strategy to improve the condition of all parks.
• Rehabilitated the infrastructure at Jacob Meily, Mennen, Library, Carnegie Building and City Skatepark
• Miley park field, park and bathroom rehabilitation
• Installation of new garbage and recycling cans at various city parks • New signage and structure at Wappo Park entrance
Budget Page 244
Agenda Item #12.1.
Parks
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund 804,706 900,143 1,611,832 1,172,943 1,215,349 592 Equipment Replacement Fund 41,933 - 550,000 27,660 27,660 Grand Total 846,639 900,143 2,161,832 1,200,603 1,243,009 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 433,343 490,975 776,426 730,093 759,085 21 Services 167,271 204,146 420,865 244,580 252,209
22 Supplies 59,513 61,331 58,760 56,160 56,160
23 Maintenance 144,556 143,666 351,367 141,910 147,695
24 Taxes, Insurances & Contributions 23 25 214 200 200
26 Capital 41,933 - 554,200 27,660 27,660
Grand Total 846,639 900,143 2,161,832 1,200,603 1,243,009 61%
20%
5%
12%
0%2%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
61%
20%
5%
12%
0%2%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 245
Agenda Item #12.1.
Parks Budget - 5027
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 101 General Fund
50 Public Works
101-50-27-20-10 Salary-Regular 219,096 269,326 480,000 440,715 453,936 101-50-27-20-25 Standby 7,965 4,886 4,050 3,857 3,973
101-50-27-20-30 Overtime 13,924 13,024 3,316 3,158 3,253 101-50-27-20-40 FICA/Medicare 19,970 22,985 34,497 34,589 35,627 101-50-27-20-45 Employer PERS 20,431 21,644 40,982 34,744 35,786 101-50-27-20-47 PERS Unfunded Liability 36,130 38,552 41,240 45,036 46,387 101-50-27-20-55 Health Insurance 68,602 81,679 140,174 127,462 136,384 101-50-27-20-61 Workers Comp 43,305 34,346 23,785 30,462 33,508 101-50-27-20-65 SDI 2,579 3,007 4,926 5,373 5,534
101-50-27-20-75 Deferred Comp 1,341 1,280 3,458 4,697 4,697 101-50-27-20-95 Uniform Allowance - 247 - - -
20 Salaries & Benefits 433,343 490,975 776,426 730,093 759,086 101-50-27-21-10 Communications 1,260 2,744 3,640 3,640 3,640 101-50-27-21-22 Utilities 131,992 105,264 135,720 135,720 141,149 101-50-27-21-25 Equipment Rental 1,361 1,331 31,200 15,000 15,600 101-50-27-21-30 Professional Contracts 27,058 24,742 52,000 40,000 41,600 101-50-27-21-45 Other Contract Services 5,025 64,947 189,673 41,600 41,600 101-50-27-21-53 Memberships & Publications 120 215 1,040 1,040 1,040 101-50-27-21-55 Training & Conference 456 4,902 7,280 7,280 7,280 101-50-27-21-60 Other Travel - - 312 300 300
21 Services 167,271 204,146 420,865 244,580 252,209
101-50-27-22-13 Office Supplies 196 193 780 500 500
101-50-27-22-15 Special Department Supplies 59,317 61,138 56,732 54,660 54,660 101-50-27-22-20 Small Tools - - 1,248 1,000 1,000
22 Supplies 59,513 61,331 58,760 56,160 56,160
101-50-27-23-12 Maintenance Supplies 9 193 - - -
101-50-27-23-15 Maint Machine/Equipment 16,132 7,204 36,400 20,000 20,800 101-50-27-23-30 Maint Buildings/Grounds 90,726 94,179 271,194 75,240 78,250 101-50-27-23-50 Vehicle Alloc Expense 37,689 42,089 43,773 46,670 48,645 23 Maintenance 144,556 143,666 351,367 141,910 147,695
101-50-27-24-25 Taxes & Other Charges 23 25 214 200 200 24 Taxes, Insurances & Contributions 23 25 214 200 200
101-50-27-26-70 Capital Imp Equipment - - 4,200 - -
26 Capital - - 4,200 - -
27 Parks Maintenance 804,706 900,143 1,611,832 1,172,943 1,215,350 592 Equipment Replacement Fund
50 Public Works
592-50-27-26-30 Capital Equipment 41,933 - 550,000 27,660 27,660 26 Capital 41,933 - 550,000 27,660 27,660
27 Parks Maintenance 41,933 - 550,000 27,660 27,660
Grand Total 846,639 900,143 2,161,832 1,043,784 1,183,625 Budget Page 246
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rentals 2125 101
Rentals for Equipment (Not Owned by the
City) (Stump Grinder, Aerator, Skid Steer,
Zipper for Path Repair, Tree Equipment)
15,000 15,000
TOTAL - Equipment Rentals 2125 $ 15,000 $ 15,000
Professional Contracts 2130 101
Holiday Lighting & Decorating 40,000 40,000
TOTAL - Professional Contracts 2130 $ 40,000 $ 40,000
Other Contract Services 2145 101
Seasonal Staff (Workers.com) 41,600 41,600
TOTAL - Other Contract Services 2145 $ 41,600 $ 41,600
Memberships & Publications 2153 101
PAPA Membership 582 582
DPR Certificates 250 250
NRPA 208 208
TOTAL - Memberships & Publications 2153 $ 1,040 $ 1,040 Training & Conferences 2155 101
CPSI Course & Exam (Hotel/Travel) 4,113 4,113
PAPA CEUs 1,040 1,040
DPR Test Prep and Exam 1,420 1,420
Misc. Training and Seminars 707 707
TOTAL - Training & Conferences 2155 $ 7,280 $ 7,280
Special Department Supplies 2215 101
Standard Supplies (Toilet Paper, Towels,
Cleaners, etc.) 13,520 13,520
Misc. Supplies (Fertilizer, Irrigation Parts,
etc.) 12,584 12,584
Uniforms and Boots 23,556 23,556
Equipment Replacement 5,000 5,000
TOTAL - Special Department Supplies 2215 $ 54,660 $ 54,660 PARKS BUDGET - 5027
EXPENSE DETAIL - FY26
Budget Page 247
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
PARKS BUDGET - 5027
EXPENSE DETAIL - FY26
Maintenance Machine & Equipment 2315 101
Repairs to Major Equipment 20,000 20,000
TOTAL - Maintenance Machine & Equip. 2315 $ 20,000 $ 20,000 Buildings and Grounds Maintenance 2330 101
Accidents/Incidents 2,600 2,600
Mulch 26,000 26,000
Fibar for Playgrounds 10,400 10,400
Irrigation Repairs 6,240 6,240
Materials & Landscaping for Park Rehab
Projects
15,000 15,000
Park Pathway Rehabilitation 15,000 15,000
Total - Building Maintenance and Grounds $ 75,240 $ 75,240 Capital Equipment 2630 101
Lease of Two F150 Hybrid Trucks 27,660 27,660
TOTAL - Capital Equipment $ 27,660 $ 27,660
Budget Page 248
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rentals 2125 101
Rentals for Equipment (Not Owned by the
City) (Stump Grinder, Aerator, Skid Steer,
Zipper for Path Repair, Tree Equipment)
15,600 15,600
TOTAL - Equipment Rentals 2125 $ 15,600 $ 15,600
Professional Contracts 2130 101
Holiday Lighting & Decorating 41,600 41,600
TOTAL - Professional Contracts 2130 $ 41,600 $ 41,600
Other Contract Services 2145 101
Seasonal Staff (Workers.com) 41,600 41,600
TOTAL - Other Contract Services 2145 $ 41,600 $ 41,600
Memberships & Publications 2153 101
PAPA Membership 582 582
DPR Certificates 250 250
NRPA 208 208
TOTAL - Memberships & Publications 2153 $ 1,040 $ 1,040 Training & Conferences 2155 101
CPSI Course & Exam (Hotel/Travel) 4,113 4,113
PAPA CEUs 1,040 1,040
DPR Test Prep and Exam 1,420 1,420
Misc. Training and Seminars 707 707
TOTAL - Training & Conferences 2155 $ 7,280 $ 7,280
Special Department Supplies 2215 101
Standard Supplies (Toilet Paper, Towels,
Cleaners, etc.) 13,520 13,520
Misc. Supplies (Fertilizer, Irrigation Parts,
etc.) 12,584 12,584
Uniforms and Boots 23,556 23,556
Equipment Replacement 5,000 5,000
TOTAL - Special Department Supplies 2215 $ 54,660 $ 54,660 PARKS BUDGET - 5027
EXPENSE DETAIL - FY27
Budget Page 249
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
PARKS BUDGET - 5027
EXPENSE DETAIL - FY27
Maintenance Machine & Equipment 2315 101
Repairs to Major Equipment 20,800 20,800
TOTAL - Maintenance Machine & Equip. 2315 $ 20,800 $ 20,800 Buildings and Grounds Maintenance 2330 101
Accidents/Incidents 3,250 3,250
Mulch 26,000 26,000
Fibar for Playgrounds 11,000 11,000
Irrigation Repairs 7,000 7,000
Materials & Landscaping for Park Rehab
Projects
15,500 15,500
Park Pathway Rehabilitation 15,500 15,500
Total - Building Maintenance and Grounds $ 78,250 $ 78,250 Capital Equipment 2630 101
Lease of Two F150 Hybrid Trucks 27,660 27,660
TOTAL - Capital Equipment $ 27,660 $ 27,660
Budget Page 250
Agenda Item #12.1.
Public Works
City Garage
Budget Page 251
Agenda Item #12.1.
Public Works City Garage (5037)
Budget 2025‐26 and 2026‐27
Purpose
The City Garage Division of the Public Works Department is an internal service fund designed to account for the total costs of maintaining a fleet of 40+ vehicles and other equipment owned by the City. Costs are allocated to the various user departments based on time and materials within those departments. The Division strives to provide timely, efficient, and cost‐effective maintenance and repairs on City owned vehicles. The City Garage also records and maintains all fleet maintenance records, specifies repair parts and replacement vehicles, and handles all aspects of fleet management for the City excluding Fire Department vehicles.
Budget Page 252
Agenda Item #12.1.
City Garage
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 582 Internal Service Garage Fund 368,937 393,455 410,036 392,355 408,072 Grand Total 368,937 393,455 410,036 392,355 408,072
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 113,463 137,695 139,425 153,235 159,403 21 Services 2,175 920 4,160 4,160 4,325
22 Supplies 253,225 254,840 266,344 234,850 244,229
23 Maintenance 74 - - - -
24 Taxes, Insurances & Contribution - - 107 110 115
Grand Total 368,937 393,455 410,036 392,355 408,072
39%
1%
60%
0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
39%
1%
60%
0%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
Budget Page 253
Agenda Item #12.1.
Garage Budget - 5037
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 582 Internal Service Garage Fund
50 Public Works
582-50-37-20-10 Salary-Regular 55,955 58,455 70,879 88,444 91,097 582-50-37-20-25 Standby 2,456 2,333 4,050 3,857 3,973
582-50-37-20-30 Overtime 13,416 16,025 2,100 2,000 2,060 582-50-37-20-40 FICA/Medicare 5,876 6,847 7,546 7,283 7,501 582-50-37-20-45 Employer PERS 3,915 4,722 6,600 6,156 6,341 582-50-37-20-47 PERS Unfunded Liability 6,483 6,210 6,643 8,075 8,317 582-50-37-20-55 Health Insurance 17,810 26,645 36,847 29,112 31,150 582-50-37-20-61 Workers Comp 6,390 15,006 2,854 6,217 6,839 582-50-37-20-65 SDI 767 900 1,077 1,132 1,166
582-50-37-20-75 Deferred Comp 396 551 830 959 959
20 Salaries & Benefits 113,463 137,695 139,425 153,235 159,403 582-50-37-21-45 Other Contract Services 2,175 920 4,160 4,160 4,325 21 Services 2,175 920 4,160 4,160 4,325
582-50-37-22-13 Office Supplies - - 104 100 105
582-50-37-22-15 Special Department Supplies 1,048 2,441 2,600 2,600 2,700 582-50-37-22-20 Small Tools 997 - 1,560 1,550 1,600
582-50-37-22-25 Fuel/Oil 149,844 158,790 124,800 124,800 129,792 582-50-37-22-26 Outside Vehicle Maint 98,254 89,374 130,000 95,600 99,424 582-50-37-22-28 Vehicle Parts 3,082 4,235 7,280 10,200 10,608 22 Supplies 253,225 254,840 266,344 234,850 244,229
582-50-37-23-15 Maint Machine/Equipment 74 - - - -
23 Maintenance 74 - - - -
582-50-37-24-25 Taxes and Other Charges - - 107 110 115 24 Taxes, Insurances & Contribution - - 107 110 115
37 City Garage 368,937 393,455 410,036 392,355 408,072
Grand Total 368,937 393,455 410,036 392,355 408,072
Budget Page 254
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Other Contract Services 2145 582
Enterprise Fleet Management 4,160 4,160
TOTAL - Other Contract Services 2145 $ 4,160 $ 4,160
Special Department Supplies 2215 582
Restock Garage Supplies and Essentials for
Ongoing Fleet Service. Setup of New Vehicle
and Equipment Added Into Fleet
2,600 2,600
TOTAL - Special Department Supplies 2215 $ 2,600 $ 2,600 Small Tools 2220 582
Welding Gas/Supplies 310 310
Auto Part Specialty Tools 830 830
Misc. Specialty Tools 310 310
Misc. Auto Parts 100 100
TOTAL - Small Tools 2220 $ 1,550 $ 1,550
Vehicle Maintenance - Outside 2226 582
Misc. Auto Repairs 70,000 70,000
90 Day Inspections 10,000 10,000
Alignment, Wheel Balancing, Installs 5,200 5,200
General Equipment Repair 5,200 5,200
Smog/Emission Checks 5,200 5,200
TOTAL - Vehicle Maintenance - Outside 2226 $ 95,600 $ 95,600 Vehicles Parts & Supplies 2228 582
Tires 5,000 5,000
Misc. Auto Parts 1,560 1,560
Batteries 1,040 1,040
Chemicals 520 520
Police Department Tires 2,080 2,080
Outfit Vehicles -
TOTAL - Vehicles Parts & Supplies 2228 $ 10,200 $ 10,200 Taxes and Other Charges 2425 582
DMV Renewal Fees 110 110
TOTAL - Taxes and Other Charges 2425 $ 110 $ 110
GARAGE BUDGET - 5037
EXPENSE DETAIL - FY26
Budget Page 255
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Other Contract Services 2145 582
Enterprise Fleet Management 4,325 4,325
TOTAL - Other Contract Services 2145 $ 4,325 $ 4,325
Special Department Supplies 2215 582
Restock Garage Supplies and Essentials for
Ongoing Fleet Service. Setup of New Vehicle
and Equipment Added Into Fleet
2,700 2,700
TOTAL - Special Department Supplies 2215 $ 2,700 $ 2,700 Small Tools 2220 582
Welding Gas/Supplies 320 320
Auto Part Specialty Tools 840 840
Misc. Specialty Tools 320 320
Misc. Auto Parts 120 120
TOTAL - Small Tools 2220 $ 1,600 $ 1,600
Vehicle Maintenance - Outside 2226 582
Misc. Auto Repairs 72,800 72,800
90 Day Inspections 10,400 10,400
Alignment, Wheel Balancing, Installs 5,405 5,405
General Equipment Repair 5,405 5,405
Smog/Emission Checks 5,414 5,414
TOTAL - Vehicle Maintenance - Outside 2226 $ 99,424 $ 99,424 Vehicles Parts & Supplies 2228 582
Tires 5,200 5,200
Misc. Auto Parts 1,620 1,620
Batteries 1,085 1,085
Chemicals 540 540
Police Department Tires 2,163 2,163
Outfit Vehicles - -
TOTAL - Vehicles Parts & Supplies 2228 $ 10,608 $ 10,608 Taxes and Other Charges 2425 582
DMV Renewal Fees 115 115
TOTAL - Taxes and Other Charges 2425 $ 115 $ 115
GARAGE BUDGET - 5037
EXPENSE DETAIL - FY27
Budget Page 256
Agenda Item #12.1.
Description :
DEPARTMENT DEPARTMENT # OF FUNDING ANNUAL
NUMBER TITLE VEHICLES % ALLOCATION
101‐47‐40‐23‐50 Recreation 2 4.76% 18,668 101‐45‐00‐23‐50 Building Inspector 1 2.38% 9,334 101‐49‐00‐23‐50 Police 10 23.81% 93,341 101‐50‐00‐23‐50 P/W Admin 3 7.14% 28,002 101‐50‐15‐23‐50 P/W‐Streets O&M 9 21.43% 84,007 101‐50‐27‐23‐50 Parks 5 11.90% 46,670 561‐50‐31‐23‐50 P/W‐Water Distribution 5 11.90% 46,670 561‐50‐34‐23‐50 P/W‐Water Plant 3 7.14% 28,002 571‐50‐20‐23‐50 P/W‐Wastewater O&M 1 2.38% 9,334 571‐50‐29‐23‐50 P/W‐Wastewater Plant 3 7.14% 28,002 TOTALS** 42 100.00% $ 392,032
582‐50‐37‐23‐50 P/W‐City Garage* 2 4.76% 0
CITY OF ST. HELENA
G A R A G E C O S T A L L O C A T I O N
Fiscal Year 2025/2026
A Garage Cost Allocation is charged to all departments which have vehicles maintained at the City Garage. Costs include gas, oil, parts, and repairs to the city's fleet which consists of 44 vehicles and trucks.
*Cost of the 2 City Garage vehicles are allocated to the departments outside of City Garage that hold the other 42 vehicles.
Budget Page 257
Agenda Item #12.1.
Description :
DEPARTMENT DEPARTMENT # OF FUNDING ANNUAL
NUMBER TITLE VEHICLES % ALLOCATION
101‐47‐40‐23‐50 Recreation 2 4.76% 19,458 101‐45‐00‐23‐50 Building Inspector 1 2.38% 9,729 101‐49‐00‐23‐50 Police 10 23.81% 97,291 101‐50‐00‐23‐50 P/W Admin 3 7.14% 29,187 101‐50‐15‐23‐50 P/W‐Streets O&M 9 21.43% 87,562 101‐50‐27‐23‐50 Parks 5 11.90% 48,645 561‐50‐31‐23‐50 P/W‐Water Distribution 5 11.90% 48,645 561‐50‐34‐23‐50 P/W‐Water Plant 3 7.14% 29,187 571‐50‐20‐23‐50 P/W‐Wastewater O&M 1 2.38% 9,729 571‐50‐29‐23‐50 P/W‐Wastewater Plant 3 7.14% 29,187 TOTALS** 42 100.00% $ 408,622
582‐50‐37‐23‐50 P/W‐City Garage* 2 4.76% 0
CITY OF ST. HELENA
G A R A G E C O S T A L L O C A T I O N
Fiscal Year 2026/2027
A Garage Cost Allocation is charged to all departments which have vehicles maintained at the City Garage. Costs include gas, oil, parts, and repairs to the city's fleet which consists of 44 vehicles and trucks.
*Cost of the 2 City Garage vehicles are allocated to the departments outside of City Garage that hold the other 42 vehicles.
Budget Page 258
Agenda Item #12.1.
Enterprise Funds are used to account for operations that are financed and operated in a manner like private business enterprises where the intent of the City is that the costs of providing goods or services are recovered primarily through user charges. The Water Fund includes:
Water Enterprise Utility Fund (561) – accounts for activities relating to the operation of the City’s water system including water distribution and treatment.
Water Capital Projects (763) – used to account for costs associated with large capital projects of the Water Fund.
Water Impact Fees (764) – accounts for connection charges paid by new users of the water system. Fees collected are to be used for future impacted Water System Capital Improvements.
Water Enterprise Fund
Budget Page 259
Agenda Item #12.1.
Water (5031, 5034)
Budget 2025‐26 and 2026‐27
Purpose
Water Distribution (5031) ‐ The Water Distribution Division is responsible for the distribution portion of the water system, providing water to users at all times at pressures and quantities required. This Division has one Supervisor, one Lead worker, and two maintenance workers that maintain all water distribution piping and facilities within the system. The Water Distribution Division also performs all meter readings, provides customer service, responds to complaints and requests, performs fire hydrant maintenance, water leak repairs, as well as enforcement of the Cross‐Connection control ordinance. Funding for this Division comes from water user fees, and connection fees, or impact fees.
Water Treatment (5034) ‐ The Water Treatment Division in the Public Works Department is contained within the Water Enterprise Fund. This Division provides water from Bell Canyon Reservoir, the Stonebridge Wells, and outside sources as necessary. It is staffed by three State licensed water treatment operators, two of which are also licensed in wastewater treatment and provide standby operation of the Wastewater Treatment Plant. This Division is responsible for monthly, quarterly, and annual monitoring of all water quality aspects of the system. The treatment plant annually produces more than 500 million gallons of potable water in conformance with State water quality standards.
Funding for this division comes primarily from impact and user fees.
Budget Page 260
Agenda Item #12.1.
Water (5031, 5034)
Budget 2025‐26 and 2026‐27
Goals
• Address Seasonal Iron and Manganese Challenges
• Completion of the Treatment Plant Condition Assessment • Adopted additional processes for data collection, record keeping and expanded water quality testing
• Staff training and development to have all operators achieve next level certification
• Draft, publish an RFP and execute a contract for a 5 year sanitary survey • Hydrant replacement strategy, replace approximately 10% • Draft, publish an RFP and execute a contract for a distribution system condition assessment
Accomplishments
• Completion of water infrastructure improvements to include filter media rehabilitation, flow monitor and valve installations
• Advancement of SCADA & System Control Enhancements at Water Treatment Plant
• Completion of the tri‐annual permit with the State Division of Drinking Water • Cross‐Agency Coordination & Community Engagement
• Initiation of the SMART water meter replacement project • In house valve replacement project
• XX Leak repairs on distribution lines
Budget Page 261
Agenda Item #12.1.
Water Fund Estimated Reveneus FY 2025-26 and FY 2026-27 Water Enterprise Actual Actual Adjusted Proposed Proposed Account Number Description FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 561-31-70-00-00 Investment Earnings 36,271 84,288 52,000 57,362 71,696 561-33-83-00-00 Raw Water Permit Fees 450 450 416 750 813 561-33-85-00-00 Water Conservation Fines (100) - - - -
561-34-70-00-00 Other Revenue 2,402 18,421 3,120 34,150 37,006 561-34-71-00-00 Water Emergency Penalties (1,061,155) (135,743) - - - 561-38-10-00-00 Water Revenue 422 95 723 750 813
561-38-10-00-01 Residential-Inside CL 2,749,444 3,196,330 4,689,611 4,056,082 4,381,874 561-38-10-00-50 Residential-Outside CL 278,140 277,267 476,862 350,000 379,275 561-38-10-01-00 Multi-Dwelling-Inside CL 682,409 745,520 1,149,201 875,000 948,187 561-38-10-01-50 Multi Dwelling-Outside CL 4,384 4,819 7,389 6,250 6,773 561-38-10-10-00 General Commercial-Inside CL 1,851,858 2,585,893 3,277,581 3,350,000 3,630,201 561-38-10-17-00 Landscape Meter 142,981 245,539 233,066 250,000 270,911 561-38-10-99-10 Fire Service-Inside CL 47,310 124,062 81,259 150,000 162,546 561-38-10-99-20 Fire Service-Outside CL 11,092 35,138 18,999 40,000 43,346 561-38-10-99-50 Finance Charges 88,252 95,005 18,000 - - 561-38-60-00-00 Water Meter Install Fee 6,822 5,154 5,500 6,000 6,502 561-38-70-00-00 CARE Subsidy (30,352) - (47,000) (47,000) (47,000) 561-39-98-00-00 Operating Transfers In 172,290 57,540 - - - TOTALS 4,982,922 7,339,775 9,966,726 9,129,344 9,892,943
4.98 7.34
9.97 9.13
9.89 -
2.00 4.00
6.00 8.00
10.00 12.00
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Millions
Water Enterprise
Budget Page 262
Agenda Item #12.1.
BUDGET EXPENSES WATER ENTERPRISE
Department Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 4000 Non Departmental 1,195,701 2,444,451 1,774,747 2,618,238 2,648,715 4100 Council 17,099 21,300 30,783 - -
4200 Administration 253,400 374,287 371,379 - -
4300 Administrative Services 551,345 540,958 685,063 97,505 99,693 4400 Attorney 87,520 35,993 165,880 100,000 101,500
5000 Public Works Admin 501,612 682,004 1,588,799 1,103,863 1,144,988 5006 Government Buildings - 8,329 50,960 34,800 34,800
5015 Streets 329 494 34,736 27,500 27,500
2,607,006 4,107,815 4,702,348 3,981,906 4,057,196
Department Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 5031 Distribution 696,061 688,766 1,195,364 914,877 914,266 5034 Water Treatment 3,840,523 3,701,264 3,718,620 3,232,993 3,329,171 4,536,584 4,390,030 4,913,984 4,147,870 4,243,437
FY 2025-26 WATER FUND ESTIMATED FUND BALANCE 561 ONLY
6,502,789
9,129,344
(8,129,776)
(637,879)
6,864,478
10 Months
1.36 FY 2026-27 WATER FUND ESTIMATED FUND BALANCE 561 ONLY 6,864,478
9,892,941
(8,300,633)
(1,444,494)
7,012,292
10 Months
Estimated Debt Coverage 1.43
Grand Total
Grand Total
Estimated Net Position @ 6/30/2027
Operating Reserves
WATER FUND - BUDGET ITEMS PREVIOUSLY ACCOUNTED FOR IN INDIVIDUAL DEPARTMENT BUDGETS
WATER FUND - DISTRIBUTION AND TREATMENT
Estimated Ending Fund Balance @ 6/30/2025
Estimated Expenses @ 6/30/2027
Capital Contribution
Estimated Expenses @ 6/30/2026
Capital Contribution
Estimated Net Position @ 6/30/2026
Operating Reserves
Estimated Ending Fund Balance @ 6/30/2026
Estimated Revenues @ 6/30/2027
Estimated Revenues @ 6/30/2026
Estimated Debt Coverage
Budget Page 263
Agenda Item #12.1.
Water Distribution
Budget Page 264
Agenda Item #12.1.
Water Distribution
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561 Water Enterprise 696,061 688,766 1,195,364 914,877 914,266 Grand Total 696,061 688,766 1,195,364 914,877 914,266
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 312,444 325,295 478,816 397,816 413,284 21 Services 206,332 197,173 401,236 253,409 257,855
22 Supplies 34,645 50,466 101,265 66,980 65,480
23 Maintenance 128,555 100,540 124,893 127,790 129,765
24 Taxes, Insurances & Contribution - - 535 500 500
26 Capital 14,084 15,292 88,620 68,382 47,382
Grand Total 696,061 688,766 1,195,364 914,877 914,266
44%
28%
7%
14%
0%
7%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
Capital
46%
28%
7%
14%
0%5%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contribution
Capital
Budget Page 265
Agenda Item #12.1.
Water Distribution Budget - 5031
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561 Water Enterprise
50 Public Works
561-50-31-20-10 Salary-Regular 129,881 182,322 309,476 232,472 239,446 561-50-31-20-20 Temp/Part Time 67,358 - - - -
561-50-31-20-25 Standby 4,845 8,901 4,050 9,000 9,000
561-50-31-20-30 Overtime 16,864 32,307 12,233 11,650 12,000 561-50-31-20-40 FICA/Medicare 11,463 15,631 22,529 18,294 18,843 561-50-31-20-45 Employer PERS 7,300 10,793 19,903 15,414 15,876 561-50-31-20-47 PERS Unfunded Liability 23,921 18,723 20,029 20,221 20,828 561-50-31-20-55 Health Insurance 32,997 38,698 71,034 70,700 75,649 561-50-31-20-61 Workers Comp 15,618 15,022 14,271 14,920 16,412 561-50-31-20-65 SDI 1,514 2,078 3,218 2,844 2,929
561-50-31-20-75 Deferred Comp 682 824 2,075 2,301 2,301 20 Salaries & Benefits 312,444 325,295 478,816 397,816 413,284 561-50-31-21-10 Communications 3,573 3,394 4,784 4,000 4,000 561-50-31-21-15 Postage 20 - - - -
561-50-31-21-22 Utilities 134,055 117,622 135,720 141,149 146,795 561-50-31-21-25 Equipment Rental 4,180 18,518 23,920 7,000 7,000 561-50-31-21-45 Other Contract Services 60,285 51,928 222,772 92,200 92,200 561-50-31-21-53 Memberships & Publications - 235 520 500 500 561-50-31-21-55 Training & Conference 3,792 5,385 10,400 6,560 5,360 561-50-31-21-57 Certifications 240 - 2,600 1,500 1,500
561-50-31-21-60 Other Travel 188 90 520 500 500
21 Services 206,332 197,173 401,236 253,409 257,855
561-50-31-22-12 Computer Equipment 281 - - - -
561-50-31-22-13 Office Supplies 53 178 520 500 500
561-50-31-22-15 Special Department Supplies 24,652 17,800 28,080 28,250 24,950 561-50-31-22-19 Meters/Hydrants 8,592 26,769 35,902 24,000 24,000 561-50-31-22-20 Small Tools 919 4,140 5,200 6,730 8,530 561-50-31-22-35 Process Chemicals - 287 26,363 5,000 5,000 561-50-31-22-37 Lab Supplies 147 1,292 5,200 2,500 2,500 22 Supplies 34,645 50,466 101,265 66,980 65,480
561-50-31-23-12 Maintenance Supplies 45,533 48,483 62,400 62,400 62,400 561-50-31-23-15 Maint Machine/Equipment 18,699 8,362 18,720 18,720 18,720 561-50-31-23-30 Maint Buildings/Grounds 1,607 - - - -
561-50-31-23-50 Vehicle Alloc Expense 64,323 42,089 43,773 46,670 48,645 23 Maintenance 128,555 100,540 124,893 127,790 129,765
561-50-31-24-25 Taxes & Other Charges - - 535 500 500
24 Taxes, Insurances & Contributions - - 535 500 500
561-50-31-26-30 Capital Equipment 14,084 15,292 88,620 68,382 47,382 26 Capital 14,084 15,292 88,620 68,382 47,382
31 Water Distribution 696,061 688,766 1,195,364 914,877 914,266 Grand Total 696,061 688,766 1,195,364 914,877 914,266
Budget Page 266
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rentals 2125 561
Various rentals $ 7,000 $ 7,000
TOTAL - Equipment Rentals $ 7,000 $ 7,000
Other Contract Services 2145 561
MVP Repair Services 10,400 10,400
Generator Maintenace & Annual Testing 10,400 10,400
Annual Water Tests 5,200 5,200
PLC Water Pressure Trending 5,200 5,200
Pump Service Contract/Repairs 26,000 26,000
Emergency Water Main Repairs 35,000 35,000
TOTAL - Other Contract Services 2145 $ 92,200 $ 92,200
Membership and Publications 2153 561
Miscellaneous Memberships & Publications 500 500
TOTAL - Membership & Publications 2153 $ 500 $ 500
Training and Conferences 2155 561
Pump Class and Misc. Training 1,560 1,560
BackFlow Class and Misc. Training 1,500 1,500
Supervisor Seminar and Misc. Training 2,500 2,500
Misc. Training 1,000 1,000
TOTAL - Training and Conferences 2155 $ 6,560 $ 6,560
Certifications 2157 561
Miscellaneous Certifications 1,500 1,500
TOTAL - Certifications 2157 $ 1,500 $ 1,500
Special Department Supplies 2215 561
Uniforms 6,250 6,250
Rain Gear 1,000 1,000
Boots 1,500 1,500
Miscellaneous Expenses 11,200 11,200
Safety Gear 650 650
Data Loggers/Ground Water Monitoring 4,350 4,350
Dechlorinaiting Diffuser 2,500 2,500
Brass Fittings for Hydrant Gate valves 800 800
TOTAL - Special Department Supplies 2215 $ 28,250 $ 28,250 WATER DISTRIBUTION BUDGET - 5031
EXPENSE DETAIL - FY26
Budget Page 267
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
WATER DISTRIBUTION BUDGET - 5031
EXPENSE DETAIL - FY26
Water Meter/Hydrants 2219 561
Fire Hydrants and Water Meters (as needed) 24,000 24,000 TOTAL - Equipment Rental 2219 $ 24,000 $ 24,000
Small Tools 2220 561
Misc. Operation Tools 3,120 3,120
Balloon Diffused Lights with Tripod 3,610 3,610
TOTAL - Small Tools 2220 $ 6,730 $ 6,730
Maintenance Supplies 2312 561
Service Repair Parts 20,800 20,800
Road Surface Materials 5,200 5,200
Machined Parts 2,080 2,080
Cones/Signs/Barricades 2,080 2,080
Land Fill Fees 11,440 11,440
Oxygen and Acetylane Gas 3,120 3,120
Bacteria Lab Tests 3,120 3,120
De-Chlorination Tabs 2,080 2,080
Water Diffuser Supplies 2,080 2,080
Emergency Repair Supplies 10,400 10,400
TOTAL - Maintenance Supplies 2312 $ 62,400 $ 62,400
Machinery & Equipment Maintenance 2315 561
Maintenance 16,640 16,640
ERS Annual Filter Inspection (stonebridge) 2,080 2,080
TOTAL - Machinery & Equipment Maintenance 2315 $ 18,720 $ 18,720 Capital Equipment 2630 561
Jackhammer attachment for excavator 7,000 7,000
Viberplate attachment 7,000 7,000
Valve/Hydrant gate valve exervicser 7,000 7,000
Lease of Vehicles Split between collections 47,382 47,382 TOTAL - Capital Equipment 2630 $ 68,382 $ 68,382
Budget Page 268
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rentals 2125 561
Various rentals $ 7,000 $ 7,000
TOTAL - Equipment Rentals $ 7,000 $ 7,000
Other Contract Services 2145 561
MVP Repair Services 10,400 10,400
Generator Maintenace & Annual Testing 10,400 10,400
Annual Water Tests 5,200 5,200
PLC Water Pressure Trending 5,200 5,200
Pump Service Contract/Repairs 26,000 26,000
Emergency Water Main Repairs 35,000 35,000
TOTAL - Other Contract Services 2145 $ 92,200 $ 92,200
Membership and Publications 2153 561
Miscellaneous Memberships & Publications 500 500
TOTAL - Membership & Publications 2153 $ 500 $ 500
Training and Conferences 2155 561
Pump Class and Misc. Training 1,560 1,560
BackFlow Class and Misc. Training 1,500 1,500
Supervisor Seminar and Misc. Training 1,300 1,300
Misc. Training 1,000 1,000
TOTAL - Training and Conferences 2155 $ 5,360 $ 5,360
Certifications 2157 561
Miscellaneous Certifications 1,500 1,500
TOTAL - Certifications 2157 $ 1,500 $ 1,500
Special Department Supplies 2215 561
Uniforms 6,250 6,250
Rain Gear 1,000 1,000
Boots 1,500 1,500
Miscellaneous Expenses 7,900 7,900
Safety Gear 650 650
Data Loggers/Ground Water Monitoring 4,350 4,350
Dechlorinaiting Diffuser 2,500 2,500
Brass Fittings for Hydrant Gate valves 800 800
TOTAL - Special Department Supplies 2215 $ 24,950 $ 24,950 WATER DISTRIBUTION BUDGET - 5031
EXPENSE DETAIL - FY27
Budget Page 269
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
WATER DISTRIBUTION BUDGET - 5031
EXPENSE DETAIL - FY27
Water Meter/Hydrants 2219 561
Fire Hydrants and Water Meters (as needed) 24,000 24,000 TOTAL - Equipment Rental 2219 $ 24,000 $ 24,000
Small Tools 2220 561
Misc. Operation Tools 4,530 4,530
Balloon Diffused Lights with Tripod 4,000 4,000
TOTAL - Small Tools 2220 $ 8,530 $ 8,530
Maintenance Supplies 2312 561
Service Repair Parts 20,800 20,800
Road Surface Materials 5,200 5,200
Machined Parts 2,080 2,080
Cones/Signs/Barricades 2,080 2,080
Land Fill Fees 11,440 11,440
Oxygen and Acetylane Gas 3,120 3,120
Bacteria Lab Tests 3,120 3,120
De-Chlorination Tabs 2,080 2,080
Water Diffuser Supplies 2,080 2,080
Emergency Repair Supplies 10,400 10,400
TOTAL - Maintenance Supplies 2312 $ 62,400 $ 62,400
Machinery & Equipment Maintenance 2315 561
Maintenance 16,640 16,640
ERS Annual Filter Inspection (stonebridge) 2,080 2,080
TOTAL - Machinery & Equipment Maintenance 2315 $ 18,720 $ 18,720 Capital Equipment 2630 561
Lease of Vehicles Split between collections 47,382 47,382 TOTAL - Capital Equipment 2630 $ 47,382 $ 47,382
Budget Page 270
Agenda Item #12.1.
Water Treatment
Budget Page 271
Agenda Item #12.1.
Water Treatment
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 26 Proposed 561 Water Enterprise 3,840,523 3,701,264 3,718,620 3,232,993 3,329,171 Grand Total 3,840,523 3,701,264 3,718,620 3,232,993 3,329,171 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 1,599,485 543,539 612,703 615,894 639,204 21 Services 289,164 1,214,339 606,402 359,170 364,220
22 Supplies 1,828,113 1,818,522 2,035,447 2,100,365 2,162,758 23 Maintenance 95,335 91,188 129,016 117,954 119,139
24 Taxes, Insurances & Contributi 20,884 27,217 21,400 21,400 21,400 26 Capital 7,542 6,459 313,652 18,210 22,450
Grand Total 3,840,523 3,701,264 3,718,620 3,232,993 3,329,171 19%
11%
65%
4%
1%
0%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributi
Capital
19%
11%
65%
3%
1%
1%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributi
Capital
Budget Page 272
Agenda Item #12.1.
Water Treatment Budget - 5034
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 561 Water Enterprise
50 Public Works
561-50-34-20-10 Salary-Regular 162,845 266,188 348,750 382,764 394,247 561-50-34-20-20 Temp/Part Time 1,293,291 67,170 - - -
561-50-34-20-25 Standby 15,659 20,114 8,747 8,330 8,580 561-50-34-20-30 Overtime 20,763 24,990 17,267 16,445 16,938 561-50-34-20-40 FICA/Medicare 15,438 24,232 31,978 30,963 31,892 561-50-34-20-45 Employer PERS 8,987 15,542 32,267 26,258 27,046 561-50-34-20-47 PERS Unfunded Liability 20,156 30,354 32,471 34,446 35,479 561-50-34-20-50 Employee PERS - (18) - - -
561-50-34-20-55 Health Insurance 44,809 68,964 118,125 90,338 96,662 561-50-34-20-61 Workers Comp 14,537 21,025 16,173 18,650 20,515 561-50-34-20-65 SDI 1,945 3,177 4,575 4,824 4,969
561-50-34-20-75 Deferred Comp 1,056 1,514 2,351 2,876 2,876 561-50-34-20-95 Uniform Allowance - 288 - - -
20 Salaries & Benefits 1,599,485 543,539 612,703 615,894 639,204 561-50-34-21-10 Communications 9,688 13,325 15,600 16,250 16,900 561-50-34-21-22 Utilities 64,294 98,834 109,200 110,000 114,400 561-50-34-21-25 Equipment Rental 50,780 99,089 22,197 5,200 5,200 561-50-34-21-43 Penalties and Fines - 20 - - -
561-50-34-21-45 Other Contract Services 160,786 1,000,703 450,044 218,600 218,600 561-50-34-21-53 Memberships & Publications 1,687 1,195 1,560 1,560 1,560 561-50-34-21-55 Training & Conference 1,776 1,173 6,240 6,000 6,000 561-50-34-21-57 Certifications 155 - 1,560 1,560 1,560
21 Services 289,164 1,214,339 606,402 359,170 364,220
561-50-34-22-12 Computer Equipment - 643 15,600 15,600 15,600 561-50-34-22-13 Office Supplies 683 232 520 520 520
561-50-34-22-15 Special Department Supplies 19,525 9,211 20,800 18,200 18,200 561-50-34-22-20 Small Tools 2,959 1,535 2,600 2,600 2,600 561-50-34-22-25 Fuel/Oil 6,667 2,731 5,200 5,200 5,200
561-50-34-22-32 Purchase Water 1,683,300 1,671,320 1,785,248 1,884,725 1,941,423 561-50-34-22-35 Process Chemicals 82,740 105,002 174,279 142,320 148,015 561-50-34-22-37 Lab Supplies 32,239 27,849 31,200 31,200 31,200 22 Supplies 1,828,113 1,818,522 2,035,447 2,100,365 2,162,758 561-50-34-23-11 Maint Office Equip 3,929 34 3,612 8,112 8,112 561-50-34-23-12 Maintenance Supplies 10,310 8,286 6,240 6,240 6,240 561-50-34-23-15 Maint Machine/Equipment 41,808 47,561 72,800 60,000 60,000 561-50-34-23-30 Maint Buildings/Grounds 10,009 10,053 20,100 15,600 15,600 561-50-34-23-35 Software Maintenance 1,013 - - - -
561-50-34-23-50 Vehicle Alloc Expense 28,266 25,254 26,264 28,002 29,187 23 Maintenance 95,335 91,188 129,016 117,954 119,139
561-50-34-24-25 Taxes & Other Charges 20,884 27,217 21,400 21,400 21,400 24 Taxes, Insurances & Contributions 20,884 27,217 21,400 21,400 21,400 561-50-34-26-30 Capital Equipment 7,542 6,459 116,165 18,210 22,450 561-50-34-26-70 Capital Imp Equipment - - 197,487 - -
26 Capital 7,542 6,459 313,652 18,210 22,450
Grand Total 3,840,523 3,701,264 3,718,620 3,232,993 3,329,171 Budget Page 273
Agenda Item #12.1.
Description Object Code Funding Source and
Amount Per Funding Source Total
Budgeted
Equipment Rental 2125 561
Various Tools (Hand tools, Hilti) 5,200 5,200
TOTAL - Equipment Rental 2125 $ 5,200 $ 5,200
Other Contract Services 2145 561
Water Testing 35,000 35,000
Contract Crews for Spillway and Dam
Maintenance
20,800 20,800
ERS Filter Surveillance 10,400 10,400
PLC Water Pressure Trending 5,000 5,000
Generator Maintenance 5,200 5,200
Annual Tank Cleaning & Inspection 25,000 25,000
HACH Instrumentation Calibration 15,000 15,000
Caltest and Alpha labs Sampling 50,000 50,000
Win911 Alarm Subscription 2,000 2,000
Tesltar Annual SCADA Maintenance
Agreement
40,000 40,000
Pest control at WTP & Stonebridge 5,000 5,000
Uniforms and Rain Gear 5,200 5,200
TOTAL - Other Contract Services 2145 $ 218,600 $ 218,600 Memberships & Publications 2153 561
Operator Certification 1,560 1,560
TOTAL - Memberships & Publications 2153 $ 1,560 $ 1,560 Training and Conferences 2155 561
Miscellaneous Training 6,000 6,000
TOTAL - Training and Conferences 2155 $ 6,000 $ 6,000
Certifications 2157 561
Miscellaneous Certifications 1,560 1,560
TOTAL - Certifications 2157 $ 1,560 $ 1,560
WATER TREATMENT BUDGET - 5034
EXPENSE DETAIL - FY26
Budget Page 274
Agenda Item #12.1.
Description Object Code Funding Source and
Amount Per Funding Source Total
Budgeted
WATER TREATMENT BUDGET - 5034
EXPENSE DETAIL - FY26
Special Department Supplies 2215 561
Safety Equipment, Boots, Other 10,400 10,400
Data Loggers/Ground Water Monitoring 2,600 2,600
Misc. Supplies 5,200 5,200
TOTAL - Special Department Supplies 2215 $ 18,200 $ 18,200 Process Chemicals 2235 561
Alum 11,440 11,440
Copper Sulfate 11,440 11,440
NaOH 10,450 10,450
NaOCI 11,000 11,000
Non-Ionic Polymer 2,300 2,300
Ascorbic Acid 550 550
NaMNO4 8,000 8,000
PO4 4,600 4,600
Activated Carbon 40,040 40,040
Stonebridge Wells 27,500 27,500
Ferric 15,000 15,000
TOTAL - Process Chemicals 2235 $ 142,320 $ 142,320
Machinery & Equipment Maintenance 2315 561
Annual Maintenance & Machine Service 60,000 60,000
TOTAL - Machinery & Equipment Maintenance 2315 $ 60,000 $ 60,000 Taxes and Other Charges 2425 561
CDPH System Fees 20,000 20,000
BAAQMD Generator Permit Fee 1,400 1,400
TOTAL - Taxes and Other Charges 2524 $ 21,400 $ 21,400
Capital Equipment 2630 561
Vehicle Lease - Entered Into In FY 19 6,930 6,930
Lease for F150 11,280 11,280
TOTAL - Capital Equipment 2630 $ 18,210 $ 18,210
Budget Page 275
Agenda Item #12.1.
Description Object Code Funding Source and
Amount Per Funding Source Total
Budgeted
Equipment Rental 2125 561
Various Tools (Hand tools, Hilti) 5,200 5,200
TOTAL - Equipment Rental 2125 $ 5,200 $ 5,200
Other Contract Services 2145 561
Water Testing 35,000 35,000
Contract Crews for Spillway and Dam
Maintenance
20,800 20,800
ERS Filter Surveillance 10,400 10,400
PLC Water Pressure Trending 5,000 5,200
Generator Maintenance 5,200 5,200
Annual Tank Cleaning & Inspection 25,000 25,000
HACH Instrumentation Calibration 15,000 15,000
Caltest and Alpha labs Sampling 50,000 50,000
Win911 Alarm Subscription 2,000 2,000
Tesltar Annual SCADA Maintenance
Agreement
40,000 40,000
Pest control at WTP & Stonebridge 5,000 5,000
Uniforms and Rain Gear 5,200 5,200
TOTAL - Other Contract Services 2145 $ 218,600 $ 218,800 Memberships & Publications 2153 561
Operator Certification 1,560 1,560
TOTAL - Memberships & Publications 2153 $ 1,560 $ 1,560 Training and Conferences 2155 561
Miscellaneous Training 6,000 6,000
TOTAL - Training and Conferences 2155 $ 6,000 $ 6,000
Certifications 2157 561
Miscellaneous Certifications 1,560 1,560
TOTAL - Certifications 2157 $ 1,560 $ 1,560
WATER TREATMENT BUDGET - 5034
EXPENSE DETAIL - FY27
Budget Page 276
Agenda Item #12.1.
Description Object Code Funding Source and
Amount Per Funding Source Total
Budgeted
WATER TREATMENT BUDGET - 5034
EXPENSE DETAIL - FY27
Special Department Supplies 2215 561
Safety Equipment, Boots, Other 10,400 10,400
Data Loggers/Ground Water Monitoring 2,600 2,600
Misc. Supplies 5,200 5,200
TOTAL - Special Department Supplies 2215 $ 18,200 $ 18,200 Process Chemicals 2235 561
Alum 11,900 11,900
Copper Sulfate 11,900 11,900
NaOH 10,870 10,870
NaOCI 11,440 11,440
Non-Ionic Polymer 2,390 2,390
Ascorbic Acid 570 570
NaMNO4 8,320 8,320
PO4 4,785 4,785
Activated Carbon 41,640 41,640
Stonebridge Wells 28,600 28,600
Ferric 15,600 15,600
TOTAL - Process Chemicals 2235 $ 148,015 $ 148,015
Machinery & Equipment Maintenance 2315 561
Annual Maintenance & Machine Service 60,000 60,000
TOTAL - Machinery & Equipment Maintenance 2315 $ 60,000 $ 60,000 Taxes and Other Charges 2425 561
CDPH System Fees 20,000 20,000
BAAQMD Generator Permit Fee 1,400 1,400
TOTAL - Taxes and Other Charges 2524 $ 21,400 $ 21,400
Capital Equipment 2630 561
Vehicle Lease - Entered Into In FY 19 6,930 6,930
Lease for F150 15,520 15,520
TOTAL - Capital Equipment 2630 $ 22,450 $ 22,450
Budget Page 277
Agenda Item #12.1.
Wastewater
Enterprise Fund
Enterprise Funds are used to account for operations that are financed and operated in a manner like private business enterprises where the intent of the City is that the costs of providing goods & services are recovered primarily through user charges. The fund includes:
Wastewater Enterprise Utility Fund (571) – accounts for sewage collection and treatment activities associated with the City’s water system.
Wastewater Capital Projects (773) – used to account for costs associated with large capital projects of the sewer fund.
Wastewater Impact Fees (774) – accounts for connection charges paid by new users of the sewer system. Fees collected are to be used for the costs of constructing and improving the Wastewater Treatment Plant and Sewer Collection System only
Budget Page 278
Agenda Item #12.1.
Wastewater (5020, 5029)
Budget 2025‐26 and 2026‐27
Purpose
Wastewater Collection (5020) ‐ The Wastewater Collection (Sewer) Division of the Public Works Department operates and maintains the wastewater collection system and related equipment throughout the City. Staffing and equipment for this Division has historically been shared with Streets and Storm Drains. An ongoing maintenance program includes sewer main and lateral lining to reduce root maintenance and infiltration/inflow to the system. The user fees from Sewer Enterprise Fund provide the Division’s funding. Capital improvements are described and funded separately.
Wastewater Treatment (5029) ‐ The Wastewater Treatment Plant Division in the Public Works Department is responsible for the treatment and disposition of the City's wastewater. During the dry season, the Wastewater Treatment Plant treats an average of approximately 0.4 million gallons per day (MGD). Peak winter flows exceed 3 MGD. The facility is operated by three State certified wastewater treatment operators with additional staffing from cross‐certified Water Treatment Plant personnel.
The Budget Unit is primarily funded by wastewater user fees.
Budget Page 279
Agenda Item #12.1.
Wastewater (5020, 5029)
Budget 2025‐26 and 2026‐27
Goals
• Completion of the performance testing period for the new MBR Facility • Collaboration with Engineering & Underground Utilities to facilitate significant project repairs on high priority collection mains to reduce I&I by 10% • Ability to conduct portion of collection system repairs inhouse for staff development
• Initiation of the flow monitoring program
• Activation of the asset management system for streamlined maintenance tracking and enhances real‐time decision‐making
• Identification of products used in the local region/industry that impact the MBR Facility (Quaternary ammonium compounds (QUATs)) and explore potential regulation pathway
Accomplishments
• Continued engagement with regulators/general contractor to finalize WWTP Upgrades Project.
• Reduced historic blockages that resulted in elimination of Sanitary Sewer Overflow in Vineyard Valley.
• Installation of permanent generator at the facility
Budget Page 280
Agenda Item #12.1.
Wastewater Fund Extimated Reveneus FY 2025-26 and FY 2026-27 Wastewater Enterprise Actual Actual Adjusted Proposed Proposed Account Number Description FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 571-31-70-00-00 Investment Earnings 3,087 39,069 31,200 34,477 35,916 571-34-70-00-00 Other Revenue 9,600 550 9,984 2,900 2,900 571-34-80-00-00 Annexation Fees 4,000 9,200 - - -
571-35-00-00-00 Residential 1,507,863 2,011,347 2,370,060 2,544,140 2,654,751 571-35-00-01-00 Multiple Dwelling 239,631 407,793 366,870 454,742 474,775 571-35-00-03-00 Laundromat 14,020 23,208 24,016 26,184 27,337 571-35-00-10-00 General Commercial 1,247,938 1,649,105 1,949,048 2,100,000 2,192,512 571-35-00-11-00 Restaurants 99,819 165,155 154,601 186,392 194,603 571-35-00-12-00 Service Station 2,210 3,703 3,492 5,805 6,061 571-35-00-14-00 Motels-No Food Service 121,876 160,143 205,277 211,389 220,701 571-35-00-15-00 Supermarkets 12,476 20,650 19,909 45,000 46,982 571-35-00-18-00 Mixed Retial-Plus Food Service 17,432 26,641 26,117 29,038 30,317 571-35-00-20-00 Industrial 21,375 36,188 34,086 65,000 67,863 571-35-00-30-00 Libraries & Schools 22,248 61,385 35,370 75,000 78,304 571-35-00-60-60 Car Wash 1,540 1,616 2,342 2,616 2,731
571-38-10-99-50 Finance Charges 20,051 64,208 9,500 - - 571-38-65-00-00 Sewer Connection Fee 2,600 2,600 1,352 1,350 1,409 571-38-70-00-00 CARE Subsidy (20,993) - (20,100) (38,000) (38,000) 571-39-98-00-00 Operating Transfers In - - 97,875 - -
TOTALS 3,326,773 4,682,563 5,320,999 5,746,033 5,999,162
3.33 4.68
5.32 5.75
6.00 -
1.00 2.00
3.00 4.00
5.00 6.00
7.00 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Millions
Wastewater Enterprise
Budget Page 281
Agenda Item #12.1.
BUDGET EXPENSES WASTEWATER ENTERPRISE
Department Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 4000 Non Departmental 4,131,307 11,372,997 1,117,920 1,915,428 2,109,488 4100 Council 17,098 21,299 30,783 - -
4200 Administration 180,778 256,440 251,863 - -
4300 Administrative Services 474,799 409,628 533,809 78,570 80,627 4400 Attorney 28,212 27,637 131,560 50,000 40,600
5000 Public Works Admin 483,298 406,036 839,760 784,852 815,114 5006 Government Buildings - - 14,560 36,100 36,100
5015 Streets - - 34,736 27,500 27,500
5,315,492 12,494,037 2,954,991 2,892,450 3,109,429
Department Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 5020 Collections 248,281 259,412 1,012,537 535,078 523,936 5029 Water Treatment 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 1,568,500 1,908,581 3,408,675 2,398,175 2,420,130
FY 2025-26 WASTEWATER FUND ESTIMATED FUND BALANCE 571 ONLY 2,035,888
5,746,033
(5,290,625)
-
2,491,296
5.7 Months
1.30 FY 2026-27 WASTEWATER FUND ESTIMATED FUND BALANCE 571 ONLY 2,491,296
5,999,162
(5,529,559)
(198,000)
2,762,899
6 Months
1.33 WASTEWATER FUND - BUDGET ITEMS PREVIOUSLY ACCOUNTED FOR IN INDIVIDUAL DEPARTMENT BUDGETS
WASTEWATER FUND - COLLECTIONS AND TREATMENT
Estimated Ending Fund Balance @ 6/30/2025
Estimated Revenues @ 6/30/2027
Estimated Debt Coverage
Estimated Revenues @ 6/30/2026
Grand Total
Grand Total
Estimated Expenses @ 6/30/2026
Capital Contribution
Estimated Net Position @ 6/30/2026
Operating Reserves
Estimated Ending Fund Balance @ 6/30/2026
Estimated Debt Coverage
Estimated Expenses @ 6/30/2027
Capital Contribution
Estimated Net Position @ 6/30/2027
Operating Reserves
Budget Page 282
Agenda Item #12.1.
Wastewater
Collections
Budget Page 283
Agenda Item #12.1.
Wastewater Collections
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise 248,281 259,412 1,012,537 535,078 523,936 Grand Total 248,281 259,412 1,012,537 535,078 523,936
Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 121,369 152,706 261,504 221,286 230,223 21 Services 90,493 50,415 306,021 142,660 142,660
22 Supplies 3,471 6,790 39,416 55,736 45,262
23 Maintenance 18,864 34,209 73,755 58,014 58,409
26 Capital 14,084 15,292 331,841 57,382 47,382
Grand Total 248,281 259,412 1,012,537 535,078 523,936
41%
27%
10%
11%
11%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
44%
27%
9%
11%
9%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Capital
Budget Page 284
Agenda Item #12.1.
Wastewater Collection Budget - 5020
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise
50 Public Works
571-50-20-20-10 Salary-Regular 63,772 81,219 177,869 128,425 132,278 571-50-20-20-25 Standby 2,423 4,451 4,050 3,857 3,973
571-50-20-20-30 Overtime 8,432 16,153 3,150 3,000 3,090 571-50-20-20-40 FICA/Medicare 5,730 7,816 11,189 10,445 10,758 571-50-20-20-45 Employer PERS 3,649 5,396 9,949 8,938 9,206 571-50-20-20-47 PERS Unfunded Liability 11,957 9,359 10,012 11,726 12,078 571-50-20-20-55 Health Insurance 16,499 19,349 35,516 43,227 46,253 571-50-20-20-61 Workers Comp 7,809 7,511 7,135 8,703 9,573 571-50-20-20-65 SDI 757 1,039 1,598 1,623 1,672
571-50-20-20-75 Deferred Comp 341 412 1,037 1,342 1,342 20 Salaries & Benefits 121,369 152,706 261,504 221,286 230,223 571-50-20-21-10 Communications 323 1,797 416 500 500
571-50-20-21-22 Utilities 4,868 2,849 5,200 5,200 5,200 571-50-20-21-25 Equipment Rental 33,435 34,621 93,268 25,000 25,000 571-50-20-21-45 Other Contract Services 47,178 4,484 191,017 100,000 100,000 571-50-20-21-53 Memberships & Publications 3,502 3,286 5,200 3,360 3,360 571-50-20-21-55 Training & Conference 966 3,377 8,320 6,000 6,000 571-50-20-21-57 Certifications 221 - 2,600 2,600 2,600
21 Services 90,493 50,415 306,021 142,660 142,660
571-50-20-22-13 Office Supplies 65 175 104 104 104
571-50-20-22-15 Special Department Supplies 3,222 6,615 36,400 52,720 42,246 571-50-20-22-20 Small Tools 183 - 2,912 2,912 2,912
22 Supplies 3,471 6,790 39,416 55,736 45,262
571-50-20-23-12 Maintenance Supplies 3,598 8,228 26,000 26,000 26,000 571-50-20-23-15 Maint Machine/Equipment 7,728 17,563 39,000 22,680 22,680 571-50-20-23-50 Vehicle Alloc Expense 7,538 8,418 8,755 9,334 9,729 23 Maintenance 18,864 34,209 73,755 58,014 58,409
571-50-20-26-30 Capital Equipment 14,084 15,292 331,841 57,382 47,382 26 Capital 14,084 15,292 331,841 57,382 47,382
20 Sewer Collections 248,281 259,412 1,012,537 535,078 523,936 Grand Total 248,281 259,412 1,012,537 535,078 523,936
Budget Page 285
Agenda Item #12.1.
Description Object Code Funding Source Total Budgeted
Equipment Rental Costs 2125 571
Various Rentals 25,000 25,000
TOTAL -Rental Costs 2125 $ 25,000 $ 25,000
Other Contract Services 2145 571
Sewer Collection System Repairs 100,000 100,000
TOTAL -Other Contract Services 2145 $ 100,000 $ 100,000 Memberships & Publications 2153 571
Books 500 500
CWEA Exam and 1 year membership 1,300 1,300
CWEA Membership, E-8, E-11, E-6 1,560 1,560
TOTAL - Memberships & Publications 2153 $ 3,360 $ 3,360 Training & Conference 2155 571
Operator Training 3,000 3,000
Certification CEU's 3,000 3,000
TOTAL - Training & Conference 2155 $ 6,000 $ 6,000
Certifications 2157 571
Miscellaneous Certifications 2,600 2,600
TOTAL - Certifications 2157 $ 2,600 $ 2,600
Special Department Supplies 2215 571
Nozzles & Hooks 1,040 1,040
Uniforms 19,760 19,760
Trench Restore 520 520
Drill Bits 520 520
Signs 300 300
Boots 2,080 2,080
Portable Cement Mixer 3,500 3,500
Flow Monitoring Devices 10,000 10,000
Sewer Repair Supplies 15,000 15,000
TOTAL - Special Department Supplies 2215 $ 52,720 $ 52,720 Maintenance Supplies 2312 571
Pipe, Gravel, Fittings, etc. 26,000 26,000
TOTAL - Maintenance Supplies 2312 $ 26,000 $ 26,000
WASTEWATER COLLECTION BUDGET - 5020
EXPENSE DETAIL - FY26
Budget Page 286
Agenda Item #12.1.