St. Helena City Council
June 10, 2025

Description Object Code Funding Source Total Budgeted
WASTEWATER COLLECTION BUDGET - 5020
EXPENSE DETAIL - FY26
Machinery & Equipment Maintenance 2315 571
Maintenance as Needed 5,000 5,000
Maintenance of Vactor Truck 17,680 17,680
TOTAL - Machinery & Equipment Maintenance 2315 $ 22,680 $ 22,680 Capital Equipment 2630 571
Lease of Vehicles Split between collections 47,382 47,382 Hose Trailer, Reel and Hose 10,000 10,000
TOTAL - Capital Equipment 2630 $ 57,382 $ 57,382
Budget Page 287
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
Equipment Rental Costs 2125 571
Various Rentals 25,000 25,000
TOTAL -Rental Costs 2125 $ 25,000 $ 25,000
Other Contract Services 2145 571
Sewer Collection System Repairs 100,000 100,000
TOTAL -Other Contract Services 2145 $ 100,000 $ 100,000 Memberships & Publications 2153 571
Books 500 500
CWEA Exam and 1 year membership 1,300 1,300
CWEA Membership, E-8, E-11, E-6 1,560 1,560
TOTAL - Memberships & Publications 2153 $ 3,360 $ 3,360 Training & Conference 2155 571
Operator Training 3,000 3,000
Certification CEU's 3,000 3,000
TOTAL - Training & Conference 2155 $ 6,000 $ 6,000
Certifications 2157 571
Miscellaneous Certifications 2,600 2,600
TOTAL - Certifications 2157 $ 2,600 $ 2,600
Special Department Supplies 2215 571
Nozzles & Hooks 1,040 1,040
Uniforms 19,286 19,286
Trench Restore 520 520
Drill Bits 520 520
Signs 300 300
Boots 2,080 2,080
Portable Cement Mixer 3,500 3,500
Sewer Repair Supplies 15,000 15,000
TOTAL - Special Department Supplies 2215 $ 42,246 $ 42,246 Maintenance Supplies 2312 571
Pipe, Gravel, Fittings, etc. 26,000 26,000
TOTAL - Maintenance Supplies 2312 $ 26,000 $ 26,000
WASTEWATER COLLECTION BUDGET - 5020
EXPENSE DETAIL - FY27
Budget Page 288
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
WASTEWATER COLLECTION BUDGET - 5020
EXPENSE DETAIL - FY27
Machinery & Equipment Maintenance 2315 571
Maintenance as Needed 5,000 5,000
Maintenance of Vactor Truck 17,680 17,680
TOTAL - Machinery & Equipment Maintenance 2315 $ 22,680 $ 22,680 Capital Equipment 2630 571
Lease of Vehicles Split between collections 47,382 47,382 TOTAL - Capital Equipment 2630 $ 47,382 $ 47,382
Budget Page 289
Agenda Item #12.1.

Wastewater
Treatment
Budget Page 290
Agenda Item #12.1.

Wastewater Treatment
Expenses by Fund and Category
Fund Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 Grand Total 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 Object Code Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 50 Public Works
20 Salaries & Benefits 732,309 393,935 593,339 624,395 647,465 21 Services 433,803 895,101 1,195,260 710,250 738,772
22 Supplies 53,122 144,029 374,445 309,250 309,570
23 Maintenance 93,814 153,939 143,164 129,202 130,387
24 Taxes, Insurances & Contributions 7,170 39,219 23,540 40,000 40,000 26 Capital - 22,947 66,389 50,000 30,000
Grand Total 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 33%
38%
17%
7%
2%
3%
FY 26 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
34%
39%
16%
7%
2%
2%
FY 27 Expenses by Category
Salaries & Benefits
Services
Supplies
Maintenance
Taxes, Insurances &
Contributions
Capital
Budget Page 291
Agenda Item #12.1.

Wastewater Treatment Budget - 5029
Account Number Description FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed 571 Sewer Enterprise
50 Public Works
571-50-29-20-10 Salary-Regular 111,709 193,103 355,329 366,690 377,691 571-50-29-20-20 Temp/Part Time 474,207 - - - -
571-50-29-20-25 Standby 12,498 21,982 8,747 25,000 25,000 571-50-29-20-30 Overtime 10,256 39,052 14,175 13,500 13,905 571-50-29-20-40 FICA/Medicare 12,244 18,881 31,777 29,928 30,826 571-50-29-20-45 Employer PERS 8,435 12,524 29,687 28,708 29,569 571-50-29-20-47 PERS Unfunded Liability 17,696 27,927 29,874 37,660 38,790 571-50-29-20-55 Health Insurance 45,923 55,997 100,682 96,721 103,491 571-50-29-20-61 Workers Comp 36,473 21,025 16,173 18,650 20,515 571-50-29-20-65 SDI 1,583 2,511 4,545 4,662 4,802
571-50-29-20-75 Deferred Comp 1,286 935 2,351 2,876 2,876 20 Salaries & Benefits 732,309 393,935 593,339 624,395 647,465 571-50-29-21-10 Communications 2,047 3,048 4,160 3,500 3,640 571-50-29-21-15 Postage 13 - 52 50 52
571-50-29-21-22 Utilities 158,170 117,301 148,720 300,000 312,000 571-50-29-21-25 Equipment Rental 55,430 173,838 206,618 26,000 26,000 571-50-29-21-43 Fines & Penalties 147,000 947 - - -
571-50-29-21-45 Other Contract Services 70,141 597,848 827,390 372,700 389,080 571-50-29-21-53 Memberships & Publications 452 - 1,560 1,000 1,000 571-50-29-21-55 Training & Conference 550 1,457 5,200 5,000 5,000 571-50-29-21-57 Certifications - - 1,560 2,000 2,000
571-50-29-21-60 Other Travel - 662 - - -
21 Services 433,803 895,101 1,195,260 710,250 738,772
571-50-29-22-12 Computer Equipment - 50 - - -
571-50-29-22-13 Office Supplies 546 1,076 520 550 550
571-50-29-22-15 Special Department Supplies 10,243 17,108 23,120 18,100 18,100 571-50-29-22-20 Small Tools 385 2,695 2,600 2,600 2,600 571-50-29-22-25 Fuel/Oil 5,946 3,748 10,400 8,000 8,320 571-50-29-22-35 Process Chemicals 34,693 103,328 284,740 230,000 230,000 571-50-29-22-37 Lab Supplies 1,310 16,024 53,065 50,000 50,000 22 Supplies 53,122 144,029 374,445 309,250 309,570
571-50-29-23-12 Maintenance Supplies 16,040 47,390 31,200 31,200 31,200 571-50-29-23-15 Maint Machine/Equipment 32,352 43,215 41,500 26,000 26,000 571-50-29-23-30 Maint Buildings/Grounds 22,809 35,025 44,200 44,000 44,000 571-50-29-23-50 Vehicle Alloc Expense 22,614 28,308 26,264 28,002 29,187 23 Maintenance 93,814 153,939 143,164 129,202 130,387
571-50-29-24-25 Taxes & Other Charges 7,170 39,219 23,540 40,000 40,000 24 Taxes, Insurances & Contribution 7,170 39,219 23,540 40,000 40,000 571-50-29-26-30 Capital Equipment 22,947 - 66,389 50,000 30,000 26 Capital 22,947 - 66,389 50,000 30,000
29 Sewer Maintenance Operations 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 Grand Total 1,320,219 1,649,169 2,396,138 1,863,097 1,896,194 Budget Page 292
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
Equipment Rental 2125 571
Misc. Equipment Rental 26,000 26,000
TOTAL - Equipment Rental 2125 $ 26,000 $ 26,000
Other Contract Services 2145 571
MBR Start Up Maintenance 52,000 52,000
Irrigation, Facility, & Telemetry Repairs 38,480 38,480 Generator Maintenace & Annual Testing 3,120 3,120
OTS Contract 127,600 127,600
Clark Pest Control 500 500
SCADA Maintenance Contract 50,000 50,000
Water Delivery Service 1,000 1,000
Hauling Sludge (Bi-product of MBR Process) 100,000 100,000 TOTAL - Other Contract Services 2145 $ 372,700 $ 372,700 Memberships & Publications 2153 571
SRBC or other association 1,000 1,000
TOTAL - Memberships & Publications 2153 $ 1,000 $ 1,000 Training and Conferences 2155 571
Miscellaneous Training 5,000 5,000
TOTAL - Training and Conferences 2155 $ 5,000 $ 5,000
Certifications 2157 571
SWRCB Exams 1,000 1,000
Wastewater Certifications 1,000 1,000
TOTAL - Certifications 2157 $ 2,000 $ 2,000
Special Department Supplies 2215 571
Miscellaneous Department Supplies & Safety
Equipment - Gas Monitor, Load Testing Cert.,
Potable Water, Drinking Water
15,000 15,000
Uniform Service 3,100 3,100
TOTAL - Special Department Supplies 2215 $ 18,100 $ 18,100 WASTEWATER TREATMENT BUDGET - 5029
EXPENSE DETAIL - FY26
Budget Page 293
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
WASTEWATER TREATMENT BUDGET - 5029
EXPENSE DETAIL - FY26
Small Tools 2220 571
Miscellaneous Tools - Wrenches, Pliers,
Consumables Such as Drill Bits, Saw Blades,
and Grinding Wheels
2,600 2,600
TOTAL - Small Tools 2220 $ 2,600 $ 2,600
Process Chemicals 2235 571
Various Chemicals to Treat Waste 230,000 230,000
TOTAL - Process Chemicals 2235 $ 230,000 $ 230,000
Lab Supplies 2237 571
General Equipment and Supplies 25,000 25,000
Sample/Monitoring Ground Water 25,000 25,000
TOTAL - Lab Supplies 2237 $ 50,000 $ 50,000
Maintenance Supplies 2312 571
Other General Maintenance & Repairs 31,200 31,200
TOTAL - Maintenance Supplies 2312 $ 31,200 $ 31,200
Machinery & Equipment Maintenance 2315 571
Repair of 3 Aerators 26,000 26,000
TOTAL - Machinery & Equipment
Maintenance
2315 $ 26,000 $ 26,000
Capital Equipment 2630 571
Pavement of Facility During Next Round of CIP
Pavement
50,000 50,000
TOTAL - Capital Equipment 2630 $ 50,000 $ 50,000
Budget Page 294
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
Equipment Rental 2125 571
Misc. Equipment Rental 26,000 26,000
TOTAL - Equipment Rental 2125 $ 26,000 $ 26,000
Other Contract Services 2145 571
MBR Start Up Maintenance 54,080 54,080
Irrigation, Facility, & Telemetry Repairs 40,500 40,500 Generator Maintenace & Annual Testing 4,000 4,000
OTS Contract 132,880 132,880
Clark Pest Control 520 520
SCADA Maintenance Contract 52,000 52,000
Water Delivery Service 1,100 1,100
Hauling Sludge (Bi-product of MBR Process) 104,000 104,000 TOTAL - Other Contract Services 2145 $ 389,080 $ 389,080 Memberships & Publications 2153 571
SRBC or other association 1,000 1,000
TOTAL - Memberships & Publications 2153 $ 1,000 $ 1,000 Training and Conferences 2155 571
Miscellaneous Training 5,000 5,000
TOTAL - Training and Conferences 2155 $ 5,000 $ 5,000
Certifications 2157 571
SWRCB Exams 1,000 1,000
Wastewater Certifications 1,000 1,000
TOTAL - Certifications 2157 $ 2,000 $ 2,000
Special Department Supplies 2215 571
Miscellaneous Department Supplies & Safety
Equipment - Gas Monitor, Load Testing Cert.,
Potable Water, Drinking Water
15,000 15,000
Uniform Service 3,100 3,100
TOTAL - Special Department Supplies 2215 $ 18,100 $ 18,100 WASTEWATER TREATMENT BUDGET - 5029
EXPENSE DETAIL - FY27
Budget Page 295
Agenda Item #12.1.

Description Object Code Funding Source Total Budgeted
WASTEWATER TREATMENT BUDGET - 5029
EXPENSE DETAIL - FY27
Small Tools 2220 571
Miscellaneous Tools - Wrenches, Pliers,
Consumables such as Drill Bits, Saw Blades,
and Grinding Wheels
2,600 2,600
TOTAL - Small Tools 2220 $ 2,600 $ 2,600
Process Chemicals 2235 571
Various Chemicals to Treat Waste 230,000 230,000
TOTAL - Process Chemicals 2235 $ 230,000 $ 230,000
Lab Supplies 2237 571
General Equipment and Supplies 25,000 25,000
Sample/Monitoring Ground Water 25,000 25,000
TOTAL - Lab Supplies 2237 $ 50,000 $ 50,000
Maintenance Supplies 2312 571
Other General Maintenance & Repairs 31,200 31,200
TOTAL - Maintenance Supplies 2312 $ 31,200 $ 31,200
Machinery & Equipment Maintenance 2315 571
Repair of 3 Aerators 26,000 26,000
TOTAL - Machinery & Equipment
Maintenance
2315 $ 26,000 $ 26,000
Capital Equipment 2630 571
Purchase of New Aerator 30,000 30,000
TOTAL - Capital Equipment 2630 $ 30,000 $ 30,000
Budget Page 296
Agenda Item #12.1.

Other Funds
Debt Service Funds: Debt service funds are used to accumulate resources for the repayment of general long term obligations. The 1996 GO Bond Fund is used to account for a special voter approved tax to repay the fire station bonds. The St. Helena Drainage Fund is used to accumulate funds to pay for the public benefit portion of certain storm drainage improvements.

Permanent Funds: Permanent funds are used to report resources that are restricted to the extent that earnings, and non‐principal, may be used to support City programs. Both Martin and Ryan Funds are trust funds wherein the income from the funds can be used to support the City’s library book collection.

Special Revenue Funds: Special revenue funds are used to account for specific revenue sources that are legally restricted to expenditure for particular purposes.

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Capital Improvement
Plan
Budget Page 355
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5-YEAR CAPITAL

IMPROVEMENT
PLAN
CITY OF ST. HELENA, CA
FY 2025-26 TO FY 2029-30
Budget Page 356
Agenda Item #12.1.

Table of Contents
City of St. Helena FY2025-26 to FY2029-30
Table Of Contents
Global Summary: Total Category Expenditures / Total Funding Sources 1 - Civic
Project # Project
C20-02 Repaint Fire Station # 1
C20-04 Baldwin Park Fence & Pathway Repair
C22-02 Replace Playground Equipment and Fence at Crane Park C22-03 Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation
C23-01 Emergency Back-Up Power - Corp Yard & Crinella Pump Station C24-01 Parks & Recreation Master Plan
C24-02 Trails & Open Space Amenities - Phase 1
2 - Streets
Project # Project
R18-81 Downtown Sidewalk Improvements
R19-04 Sulphur Creek Sediment Removal
R19-05 Grayson and South Crane Rehab
R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue
R23-01 Signalization Dowdell Lane and Hwy 29
R23-02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak
R24-01 Streets Master Plan
R24-02 Oak Avenue Rehabilitation
R24-79 Pavement Restoration FY24 Design/FY 25 Construction R25-79 Pavement Restoration FY 25 Design/FY 26 Construction R25-81 Downtown Sidewalk Paver Rehabilitation Project
R26-01 Bike Paths/Trails - Measure U Equivalent Funds
R26-02 Napa Valley Vine Trail - Yountville to St Helena R26-03 Measure U Maintenance of Effort
R26-04 Spring Street/Highway 29 Intersection Project
R26-05 Napa Valley Vine Trail - Calistoga to St. Helena R26-79 Pavement Restoration FY 26 Design/FY 27 Construction R27-79 Pavement Restoration FY 27 Design/FY 28 Construction R28-79 Pavement Restoration FY 28 Design/FY 29 Construction R29-79 Pavement Restoration FY 29 Design/FY 30 Construction R30-79 Pavement Restoration FY 30 Design/FY 31 Construction Budget Page 357
Agenda Item #12.1.

3 - Water
Project # Project
W-101 Tank 2 Rehabilitation
W-108 Lower Reservoir Rehab
W-109 Bell Canyon Intake Tower Replacement
W-35 Bell Canyon Reservoir Improvements
W-80 Dwyer Road Booster (Pump Station)
W-85 Bell Canyon Valve House Replacement
W-86 Spring Mountain Pressure Zone Improvements (Holmes Tank Upgrade)
W-91 Bell Canyon Creek Flow Measurement
W18-111 WTP Condition Assessment
W18-113 Water System SCADA Improvements
W18-118 Replace Mains <6" in Diameter
W18-120 Bell Canyon Phreatic Surface Monitoring & Assessment W21-01 Kearney and Andrea Water Main Replacement
W24-01 Water Distribution Fire Flow Improvements
W24-02 Napa Intertie Pump Station (Rutherford) Replacement W24-03 ArcGIS Infrastructure Development
W24-04 Retrofit/Deploy SMART water meters
W24-05 PFAS Sampling Project
W24-06 Risk and Resilience Assessment Report Implementation W24-07 Cyber-Security Implementation
W24-08 Safe Yield Policy & Water Neutrality Policy Update W24-09 Emergency Repairs to Water Infrastructure to address discolored water
W24-10 Water System Hydraulic Model Update
W24-11 Bell Canyon Dam DSOD Analysis/Improvements
W24-12 Disinfection By Products Project
W25-01 Napa Intertie Pipeline Replacement
W25-02 Water Treatment Plant Transmission Main Replacement W25-03 Water Management Plan
W25-91 Bell Canyon Creek Flow Measurement
W26-01 Water Treatment Plant Microgrid/SCADA Upgrades
W26-02 Asset Management & Computerized Maintenance & Management System Development/Implementation
W29-01 Water Treatment Plant (Water Treatment Plant Rehabilitation) W29-02 PWRR-1 yr 6-10 Water Main Annual Replacement Program Allowance 4 - Wastewater
Project # Project
S-52 WWTP Phase 1 Upgrades
S18-70 Replace 1% of Sewer Mains Annually
S18-71 Crinella Pump Station Upgrades
S21-01 WWTP Recycled Pipeline and Pump Station
S23-01 Recycled Water - Crane Park Irrigation Infrastructure S23-02 Emergency Back-Up Power - WWTP
S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I S24-02 High Priority Pipeline Replacement
S24-03 ArcGIS Infrastructure Development
Budget Page 358
Agenda Item #12.1.

S24-04 Recycled Water System Master Plan Update
S24-05 Del Campo Court Gravity Main Improvements
S25-01 Flow Monitoring Program
S26-01 Model Update and System Analysis
S26-02 Asset Management & Computerized Maintenance & Management System Development/Implementation
S27-01 WWTP Pond Cleaning, Decommissioning, and Repurpose 5 - Stormwater
Project # Project
D24-01 Oak Avenue Storm Drain Rehab
R19-03 Sulphur Creek Erosion Repair
R20-01 Mitchell Drive to Sulphur Creek Storm Drain
R20-02 Mills Lane Storm Drain Project
Budget Page 359
Agenda Item #12.1.

City of St. Helena FY2025-26 to FY2029-30
Global Summary Report
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025

PROJECT CATEGORY

EXPENDITURES
Civic1 641,634 540,300 25,000 75,000 1,281,934
Streets2 6,194,191 3,367,753 3,681,291 1,994,527 2,079,781 2,170,257 1,957,256 21,445,056 Water3 8,522,393 8,598,817 7,834,001 16,373,561 6,513,245 16,744,030 2,500,000 67,086,047 4 Wastewater 22,732,185 2,929,337 2,835,600 1,280,099 755,600 255,600 30,788,421 5 Stormwater 798,502 1,174,000 1,972,502
TOTALS 38,888,905 16,610,207 14,375,892 19,723,187 9,348,626 19,169,887 4,457,256 122,573,960

PROJECT FUNDING SOURCES
101 General Fund 710,655 692,791 665,366 608,781 614,957 321,256 3,613,806 General Fund - Measure 964,393

T/RMRA MOE
101 293,720 670,673
225 Gas Tax 389,624
-
229
6,895 382,729
230 Gas Tax - RMRA/SB1 240,039 385,607 625,646
240 Measure T/U 4,258,862 669,914 1,600,500 1,381,800 1,461,000 1,545,300 1,636,000 12,553,376 420 Go Bonds 12,361 12,361
421 Go Bonds 3,297,685 4,147,365 3,733,302 1,664,189 849,011 13,691,552 561 Water Rate Revenues 1,514,439 401,706 1,916,145
571 Wastewater Rate Revenues 2,840,268 151,170 160,099 255,600 255,600 3,662,737 700 Flood Control Funds 95,206 30,000 10,000 10,000 10,000 10,000 165,206 733 Prop 68 Grant 170,000 170,000
733 Civic CIP 62,843 62,843
733 Civic CIP HMGP Funds 302,931 302,931
734 Park Impact Fees 268,560 333,000 601,560
740 Traffic Mitigation Impact Fees 325,374 531,630 857,004 Streets Capital Improvement 603,000 1,206,000
- Grant OBAG III
741 603,000
741 LMR Cost Share 330,000 104,200 434,200
Streets Capital Improvement 500,000 500,000
- PLBP
741
741 Streets Capital Improvement 348,446 348,446
Streets Capital Improvement 50,000
- Grant TDA III
741 50,000
742 Storm Drain Impact Fees 313,496 200,000 200,000 713,496 Water Capital Improvement - 6,836,299 13,529,372 5,925,077 1,287,571 39,796,181 Bond
763 5,988,873 6,228,989
763 Water Capital Improvement 510,952 224 511,176
Water Capital Improvement - 200,000 667,000 2,467,000
Grant/Interagency Fund
763 1,600,000
764 Water Impact Fees 148,073 148,073
Wastewater Capital 1,361,326
Improvement - HMGP Funds
773 1,361,326
Wastewater Capital 2,169,860
Improvement
773 2,169,860
Wastewater Capital 12,739,496
Improvement - Debt
773 12,739,496
774 Wastewater Impact Fees 710,906 710,906
999 Unidentified 1,633,000 239,157 15,456,459 2,500,000 19,828,616 TOTALS 38,888,905 16,610,207 14,375,892 19,723,187 9,348,626 19,169,887 4,457,256 122,573,960 Budget Page 360
Agenda Item #12.1.

PROJECT TITLE
C20-02 Repaint Fire Station # 1 25,000 75,000 100,000
C20-04 Baldwin Park Fence &
Pathway Repair
7,750 72,250 80,000
C22-02 Replace Playground
Equipment and Fence at
Crane Park
250,000 250,000
C22-03 Jacob Meily Park Drainage
Site Survey and Installation
of New Turf and Upgrade
Irrigation
260,810 5,750 266,560
C23-01 Emergency Back-Up Power -
Corp Yard & Crinella Pump
Station
373,074 37,300 410,374
C24-01 Parks & Recreation Master
Plan
125,000 125,000
C24-02 Trails & Open Space
Amenities - Phase 1
50,000 50,000
641,634 540,300 25,000 75,000 1,281,934
PROJECT FUNDING SOURCES
101 General Fund 25,000 62,639 87,639
420 Go Bonds 12,361 12,361
571 Wastewater Rate Revenues 7,300 37,300 44,600
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 62,843 62,843
733 Civic CIP HMGP Funds 302,931 302,931
734 Park Impact Fees 268,560 333,000 601,560
641,634 540,300 25,000 75,000 1,281,934
FY2025-26 to FY2029-30
Category Summary Report
1 - Civic
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 361
Agenda Item #12.1.

Repaint Fire Station # 1
Category
Project 1480 Main Street St. Helena, CA 94574
Civic
Project No: C20-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 10,000 10,000
3160 - Construction Contract 25,000 65,000 90,000
EXPENDITURE TOTALS 25,000 75,000 100,000
FUNDING SOURCES
101-General Fund 25,000 62,639 87,639
420-Go Bonds 12,361 12,361
FUNDING TOTALS 25,000 75,000 100,000
EXPENDITURE ACCOUNTS:   733-5010-
STATUS:   Deferred
PRIORITY:   Low
PROJECT PURPOSE & DESCRIPTION:

Preserve the structural integrity and enhance the appearance of Fire Station #1 through repainting. Repainting is essential to protect the facility from weather-related damage, prolong the building's lifespan, and maintain a professional and welcoming appearance for both the fire department staff and the public.

PROJECT NOTES:
•Original Schedule: Initially planned for FY2021 but deferred to FY 2027. •FY23 - Public Works classified this as a non-priority project, delaying progress. •FY25 - The project's design and construction budgets were adjusted, and the funding source was updated to Fund 420 - General Obligation Bonds, utilizing the available balance from the 2006 bond issuance. •FY26 - $25,000 programmed in Fire Operating Budget. Remaining funds programmed for FY27.

Budget Page 362
Agenda Item #12.1.

Baldwin Park Fence & Pathway Repair
Category
Project 1591 Spring Street, St. Helena, CA
94574
Civic
Project No: C20-04
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 7,750 72,250 80,000
EXPENDITURE TOTALS 7,750 72,250 80,000
FUNDING SOURCES
734-Park Impact Fees 7,750 72,250 80,000
FUNDING TOTALS 7,750 72,250 80,000
EXPENDITURE ACCOUNTS:    733-5010-
STATUS:   Continuing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Baldwin Park Fence & Pathway Repair project aims to enhance park safety, accessibility, and aesthetics.

This project includes the removal and replacement of deteriorated fencing bordering the park, repairs to the pedestrian pathway to improve usability, and minor modifications to the park entrance to enhance visitor access.

PROJECT NOTES:
•FY23 Update: Outstanding project items include sections of fencing where adjacent property owners have declined cost-sharing participation.
•Parks & Recreation (P&R) Commission Direction:
--Proceed with replacing all fencing, including sections adjacent to non-cost-sharing properties, with a bump-out design.
--Maintain the current budget and allow the Ad Hoc Committee to provide further guidance. •FY24 Update: Scope expanded to include Baldwin Park entryway enhancements. •FY25 Update: Project continued from FY24 to ensure completion of planned improvements. •FY26 Update: expect expenditure/project completion FY26Q1.

Budget Page 363
Agenda Item #12.1.

Replace Playground Equipment and Fence at Crane Park
Category
Project Crane Park
Civic
Project No: C22-02
Public Works,Community Services
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3160 - Construction Contract 230,000 230,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 250,000 250,000
FUNDING SOURCES
733-Prop 68 Grant 170,000 170,000
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 250,000 250,000
EXPENDITURE ACCOUNTS:    733-5010-
STATUS:   On Hold
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

Replacing playground equipment and fencing at Crane Park to enhance safety, accessibility, and recreational opportunities for the community.

PROJECT NOTES:
•FY23 - Grant application was approved, and Public Works began preparing the Request for Proposal (RFP).

Per grant guidelines, project completion was required by June 30,2024. •FY24 - The RFP was issued in May 2023, with the project expected to be delivered by the end of FY24. •FY25 - The project is currently on hold as funds are being considered for repurposing at an alternative site. •FY26 - Alternative site improvements subject to Parks & Recreation Master Plan vetting process.

Budget Page 364
Agenda Item #12.1.

Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation Category
Project Jacob Meily Park St. Helena
Civic
Project No: C22-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 14,250 5,750 20,000
3160 - Construction Contract 224,000 224,000
3170 - Contingency 22,400 22,400
3180 - CIP Overheads 160 160
EXPENDITURE TOTALS 260,810 5,750 266,560
FUNDING SOURCES
734-Park Impact Fees 260,810 5,750 266,560
FUNDING TOTALS 260,810 5,750 266,560
EXPENDITURE ACCOUNTS:   733-5010-
STATUS:   In Construction
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Aims to enhance the park's infrastructure by addressing long-standing drainage issues and improving the quality of the playing surface. The project includes conducting a comprehensive site survey to assess drainage conditions, followed by the installation of a new turf and upgrades irrigation systems to ensure sustainable water management and long-term usability. Initially scheduled for an earlier timeframe, the project was deferred by one year due to a declared water emergency.

The project is executed in phases:
•FY23 - Conduct a detailed site survey to evaluate and design necessary drainage improvements. •FY24 - Implement the construction phase, including installing new turf and upgrading the irrigation system to enhance water efficiency.
•FY25 - Finalize the project with the awarding of the construction contract and execution of planned improvements.

PROJECT NOTES:
•FY23 - Per direction from the Parks & Recreation Commission, the project proceeded with the design phase.

The scope of design was expanded to evaluate the feasibility of astroturf vs. natural grass to optimize long-term maintenance and sustainability.
•FY24 - Budget adjustments were made to reallocate fund, maintaining the overall budget while increasing construction costs. A consultant was engaged to develop a topographic survey and grading/irrigation design to guide the project.
•FY25 - The project was authorized for bid per Resolution 2024-095 (June 25,2024), with the bidding process scheduled for FY 2025 Q1 and construction to commence in FY 2025 Q2. --The construction contract was awarded to Marina Landscape per Resolution 2024-152 (November 12,2024). •FY26 - Anticipate NOC FY25Q4
Budget Page 365
Agenda Item #12.1.

Emergency Back-Up Power - Corp Yard & Crinella Pump Station Category
Project Corporation Yard and Crinella Pump
Station
Civic
Project No: C23-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 372,998 372,998
3170 - Contingency 37,300 37,300
3180 - CIP Overheads 76 76
EXPENDITURE TOTALS 373,074 37,300 410,374
FUNDING SOURCES
571-Wastewater Rate Revenues 7,300 37,300 44,600
733-Civic CIP 62,843 62,843
733-Civic CIP HMGP Funds 302,931 302,931
FUNDING TOTALS 373,074 37,300 410,374
EXPENDITURE ACCOUNTS:   733-5010-
STATUS:   Continuing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

This project involves the replacement of outdated emergency generators and associated equipment at the City's Corporation Yard and Crinella Pump Station. The upgrades will enhance generator capacities, ensuring reliable backup power during emergencies and improving overall system resilience. By modernizing critical infrastructure, the project aims to mitigate risks associated with power failures, supporting essential public services and emergency response efforts. Funding for this project is partially provided through the Hazard Mitigation Grant Program (HMGP), secured from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (Cal OES).

PROJECT NOTES:
•FY25 - A construction contract was awarded through Resolution 2023-093 (July 25,2023). -Construction is scheduled to begin in FY 2025 Q3 under CIP No. S23-02. -Additional HMGP funds have been requested to cover a bid overage of $29,825. •FY26 - Anticipate completion FY26Q1
Budget Page 366
Agenda Item #12.1.

Parks & Recreation Master Plan
Category
Project Citywide
Civic
Project No: C24-01
Public Works,Community Services
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 125,000 125,000
EXPENDITURE TOTALS 125,000 125,000
FUNDING SOURCES
734-Park Impact Fees 125,000 125,000
FUNDING TOTALS 125,000 125,000
EXPENDITURE ACCOUNTS:   733-5010-
STATUS:   Consultant under contract
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Parks & Recreation Master Plan aims to guide the development, enhancement, and maintenance of the city's parks, open spaces, and recreational facilities. This project aligns with the 2019 General Plan (Chapter 12) and provides a strategic framework for future parkland acquisitions, facility improvements, programming expansions, and community engagement initiatives. The plan will assess current needs and forecast future demand.

PROJECT NOTES:
•FY24 - Scope includes an assessment of existing parks, development of new programming for civic facilities, and expansion of recreation services.
•FY25 - Project continues with further analysis, engagement, and finalization of the master plan recommendations; professional services agreement awarded via Reso 2025-005 on 1/28/25.

Budget Page 367
Agenda Item #12.1.

Trails & Open Space Amenities - Phase 1
Category
Project Citywide
Civic
Project No: C24-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
734-Park Impact Fees 50,000 50,000
FUNDING TOTALS 50,000 50,000
EXPENDITURE ACCOUNTS:   733-5010-
STATUS:   Continuing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Parks & Recreation Commission Ad Hoc Subcommittee on Walking Routes, Trails, and Publicly Accessible Open Space developed a set of findings and recommendations for City Council consideration. Phase 1 of this project focuses on implementing identified improvements that can be executed without requiring additional studies, regulatory processing, permitting, or stakeholder engagement.

PROJECT NOTES:
•FY24 - Allocated preliminary budget for installing signage, fencing, gates, and trail amenities such as benches, to be implemented by City staff.
•FY25 - Project continuation.
•FY26 - Project continuation.

Budget Page 368
Agenda Item #12.1.

PROJECT TITLE
R18-81  Downtown Sidewalk
Improvements
1,103,963 1,574,314 900,000 3,578,277
R19-04 Sulphur Creek Sediment
Removal
10,000 10,000 10,000 10,000 10,000 50,000
R19-05 Grayson and South Crane
Rehab
233,095 212,511 445,606
R21-02 Crosswalk Improvements on
Main Street/Highway 29 at
Pratt Avenue and Elmhurst
Avenue
113,471 113,471
R23-01 Signalization Dowdell Lane
and Hwy 29
200,000 200,000
R23-02 "HAWK" Pedestrian Hybrid
Flashing Beacon for Hwy 29
at Charter Oak
200,000 200,000
R24-01 Streets Master Plan 325,374 325,374
R24-02 Oak Avenue Rehabilitation 151,545 1,018,980 300,000 1,470,525 R24-79 Pavement Restoration FY24
Design/FY 25 Construction
3,356,165 21,948 3,378,113
R25-79 Pavement Restoration FY 25
Design/FY 26 Construction
130,000 1,167,000 1,297,000
R25-81 Downtown Sidewalk Paver
Rehabilitation Project
317,328 317,328
R26-01 Bike Paths/Trails - Measure
U Equivalent Funds
10,000 10,000
R26-02 Napa Valley Vine Trail -
Yountville to St Helena
300,000 300,000 300,000 900,000
R26-03 Measure U Maintenance of
Effort
296,791 302,727 308,781 314,957 321,256 1,544,512
R26-04 Spring Street/Highway 29
Intersection Project
500,000 500,000
R26-05 Napa Valley Vine Trail -
Calistoga to St. Helena
593,250 361,000 954,250
R26-79 Pavement Restoration FY 26
Design/FY 27 Construction
136,500 1,236,500 1,373,000
R27-79 Pavement Restoration FY 27
Design/FY 28 Construction
145,300 1,307,300 1,452,600
R28-79 Pavement Restoration FY 28
Design/FY 29 Construction
153,700 1,383,300 1,537,000
R29-79 Pavement Restoration FY 29
Design/FY 30 Construction
162,000 1,464,000 1,626,000
R30-79 Pavement Restoration FY 30
Design/FY 31 Construction
172,000 172,000
6,194,191 3,367,753 3,681,291 1,994,527 2,079,781 2,170,257 1,957,256 21,445,056 PROJECT FUNDING SOURCES
101 General Fund 657,750 667,791 602,727 608,781 614,957 321,256 3,473,262 101 General Fund - Measure
T/RMRA MOE
293,720 670,673 964,393
225-
229
Gas Tax 382,729 382,729
230 Gas Tax - RMRA/SB1 240,039 385,607 625,646
240 Measure T/U 4,258,862 669,914 1,600,500 1,381,800 1,461,000 1,545,300 1,636,000 12,553,376 421 Go Bonds 20,000 10,000 300,000 330,000
700 Flood Control Funds 10,000 10,000 10,000 10,000 10,000 50,000 740 Traffic Mitigation Impact Fees 325,374 531,630 857,004 FY2025-26 to FY2029-30
Category Summary Report
2 - Streets
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 369
Agenda Item #12.1.

741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement
- Grant OBAG III
603,000 603,000 1,206,000
741 Streets Capital Improvement
- PLBP
500,000 500,000
741 Streets Capital Improvement 348,446 348,446
741 Streets Capital Improvement
- Grant TDA III
50,000 50,000
6,194,191 3,367,753 3,681,291 1,994,527 2,079,781 2,170,257 1,957,256 21,445,056 FY2025-26 to FY2029-30
Category Summary Report
2 - Streets
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 370
Agenda Item #12.1.

Downtown Sidewalk Improvements
Category
Project St. Helena, CA 94574
Streets
Project No: R18-81
Public Works
Location:

Responsible
Department:

Budget Page 371
Agenda Item #12.1.

EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Continuing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

This project, funded through a combination of the One Bay Area Grant (OBAG) III program and local funding sources, is designed to improve pedestrian safety, accessibility, and overall streetscape aesthetics along Main Street, between Mitchell Drive and Pine Street. The project will enhance mobility for all users, particularly those with disabilities, while also integrating traffic-calming measures to improve overall road safety.

Planned Improvements Include:
-Reconstruction of approximately 3,609 linear feet of sidewalk to meet modern safety standards. -Installation of 17 ADA-compliant curb ramps to ensure accessibility for all pedestrians. -Implementation of traffic-calming features, such as enhanced crosswalks and curb extensions, to promote safer pedestrian crossings.
-Integration of streetscape improvements, including improved lighting and street furniture where applicable.

The project will be implemented in multiple phases:
-Phase 1A (Pine Street to Adams Street) - Scheduled for construction in FY2025 with completion expected by FY2026.
-Phase 1B (Adams Street to Mitchell Drive) - Design is planned for FY2024, with construction subject to funding availability.
-Future Phases (II & III) - Expected to be implemented over the next five years, contingent on securing additional funding.

PROJECT NOTES:
•Resolution 2018-176 authorized a Professional Services Agreement (PSA) with BKF Engineers for $529,000, later increased by $234,000 for additional design work, funded through FY2020 SB1 and Gas Tax allocations. •City Council Update (January 28, 2020) – Revised cost estimates:
-Phase I: Estimated at $3.6 million (partially funded). Initial estimates included a $1.4 million loan from the General Fund (pre-COVID-19), with discussions around securing a short-term capital loan. -Phase II: Estimated at $3.1 million (currently unfunded). -Phase III: Estimated at $8.4 million (currently unfunded). •FY21 – Reallocated $100,000 from Project R19-04 to R18-81 to optimize available funding. •FY23 – Secured funding for Phase II & III design work. However, implementation is anticipated to be five years out, pending additional funding.
•FY24 – Budget includes:
-Phase 1A (Pine to Adams) – Design and construction.
-Phase 1B (Adams to Mitchell) – Design phase initiated. •FY24 Resolutions:
-Reso 2023-26 (March 28, 2023) and Reso 2023-87 (July 25, 2023) approved additional design funding. -Reso 2023-126 (September 12, 2023) corrected previous funding allocations and finalized the total design budget.
•FY25 - Anticipated Milestones:
-Bid solicitation (Q2-Q3 FY2025) – Subject to Caltrans approval. -Creation of CIP No. R25-81 following Reso 2024-088 (June 11, 2024), which authorized bidding for Phase 1B paver repair project.
•FY26 - anticipate construction bid award FY26Q1 w/ construction FY26Q1-Q2 Budget Page 372
Agenda Item #12.1.

2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 1,098,941 1,098,941
3130 - Land & Easements 25,000 25,000
3140 - Legal Services 2,314 2,314
3150 - Construction Management 2,500 75,000 75,000 152,500 3160 - Construction Contract 1,397,000 750,000 2,147,000 3170 - Contingency 75,000 75,000 150,000
3180 - CIP Overheads 2,522 2,522
EXPENDITURE TOTALS 1,103,963 1,574,314 900,000 3,578,277 FUNDING SOURCES
101-General Fund 64,500 64,500
101-General Fund - Measure T/RMRA
MOE
293,720 291,484 585,204
230-Gas Tax - RMRA/SB1 240,039 147,000 387,039
240-Measure T/U 181,579 297,000 297,000 775,579
740-Traffic Mitigation Impact Fees 235,830 235,830
741-Streets Capital Improvement 324,125 324,125
741-Streets Capital Improvement - Grant
OBAG III
603,000 603,000 1,206,000
FUNDING TOTALS 1,103,963 1,574,314 900,000 3,578,277
Budget Page 373
Agenda Item #12.1.

Sulphur Creek Sediment Removal
Category
Project Sulphur Creek beneath bridge structure
at Valley View
Streets
Project No: R19-04
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 10,000 10,000 10,000 10,000 10,000 50,000 EXPENDITURE TOTALS 10,000 10,000 10,000 10,000 10,000 50,000 FUNDING SOURCES
700-Flood Control Funds 10,000 10,000 10,000 10,000 10,000 50,000 FUNDING TOTALS 10,000 10,000 10,000 10,000 10,000 50,000 EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

This project aims to mitigate sediment accumulation in Sulphur Creek, particularly beneath the bridge structure at Valley View and within the City-owned creek section near the Public Works Corporation Yard on Charter Oak.

The removal of sediment buildup will enhance water flow capacity, reduce flood risks, and improve overall creek maintenance. The City will coordinate permitting and project efforts with private landowners along Sulphur Creek between the Valley View bridge and the City Corporation Yard to ensure a comprehensive approach to sediment management and environmental compliance.

PROJECT NOTES:
•FY25 - This annual project has been reinstated in the Capital Improvement Program (CIP) to facilitate ongoing sediment removal and maintenance in the designed area.
•FY26 - Ongoing annual project.

Budget Page 374
Agenda Item #12.1.

Grayson and South Crane Rehab
Category
Project Grayson and South Crane
Streets
Project No: R19-05
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 233,095 233,095
3160 - Construction Contract 200,000 200,000
3170 - Contingency 12,511 12,511
EXPENDITURE TOTALS 233,095 212,511 445,606
FUNDING SOURCES
240-Measure T/U 233,095 212,511 445,606
FUNDING TOTALS 233,095 212,511 445,606
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Partial completion
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Grayson and South Crane Rehabilitation Project aims to reconstruct Grayson Avenue and South Crane Avenue to improve roadway conditions, enhance accessibility, and ensure long-term durability. The project includes pavement rehabilitation, sidewalk repairs, and upgrades to curb ramps to comply with ADA standards where applicable.

PROJECT NOTES:

Resolution 2020-36: Professional Services Agreement (PSA) with BKF for design services totaling $175,139. •FY23 - Project was deferred to FY24 per Public Works (PW) recommendation. •FY24: Grayson Avenue:
-Transferred to project R23-79 with a revised design budget of $30,000 and a construction budget of $400,000. -Reso 2023-166 (12/12/23): Expanded design scope and approved additional fees. -Reso 2024-112 (07/23/24): Accepted completed Grayson Avenue improvements. •FY25: South Crane Avenue construction scheduled for FY25Q3. •FY26: South Crane Avenue construction scheduled for FY26Q1.

Budget Page 375
Agenda Item #12.1.

Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue Category
Project Main Street/Highway 29
Streets
Project No: R21-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 24,321 24,321
3160 - Construction Contract 89,150 89,150
EXPENDITURE TOTALS 113,471 113,471
FUNDING SOURCES
240-Measure T/U 39,150 39,150
741-Streets Capital Improvement 24,321 24,321
741-Streets Capital Improvement - Grant
TDA III
50,000 50,000
FUNDING TOTALS 113,471 113,471
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Crosswalk Improvements Project at Pratt Avenue and Elmhurst Avenue along Main Street/Highway 29 was implemented to enhance pedestrian safety and accessibility at two key intersections. The Project focuses on:
upgrading ADA-compliant curb ramps to improve accessibility for all users, enhancing crosswalk markings and signage for greater visibility and pedestrian awareness, supporting safe and active transportation in coordination and local mobility and safety goals.

PROJECT NOTES:
•FY23 - Project delayed; construction budget increased to $200,000 with a 10% contingency. -Construction scheduled to begin during FY23.
•FY24 - Project completion targeted by August 2023; no additional funding requested. -Resolution 2023-97 (August 8, 2023): Awarded construction contract; project included under CIP R23-79. •FY25 - Notice of Completion (NOC) authorized by Council via Resolution 2024-112 on July 23, 2024. -Project status updated to "Completed."
Budget Page 376
Agenda Item #12.1.

Signalization Dowdell Lane and Hwy 29
Category
Project Dowdell Lane and Hwy 29
Streets
Project No: R23-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 153,400 153,400
741-LMR Cost Share 46,600 46,600
FUNDING TOTALS 200,000 200,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   On Hold
PRIORITY:   Low
PROJECT PURPOSE & DESCRIPTION:

The Signalization of Dowdell Lane and Highway 29 project aims to improve traffic flow, safety, and accessibility at the intersection near 1000 Mills Lane. This project is a condition of approval No. 66 for the Long Meadow Ranch (LMR) development and is intended to enhance intersection control through signalization.

PROJECT NOTES:

Farmstead will contribute a 23.3% cost share toward the total project cost. •FY23: Project initially planned for design only.
•FY24: Design budget was deferred from FY23 to FY24 to align with project funding and planning requirements. •FY25: Project delayed due to Long Meadow Ranch (LMR) development delays, requiring coordination for revised scheduling and implementation.
•FY26: Project on pause.

Budget Page 377
Agenda Item #12.1.

"HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak Category
Project Hwy 29 at Charter Oak
Streets
Project No: R23-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 142,400 142,400
741-LMR Cost Share 57,600 57,600
FUNDING TOTALS 200,000 200,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   On Hold
PRIORITY:   Low
PROJECT PURPOSE & DESCRIPTION:

The High-Intensity Activated Crosswalk (HAWK) Pedestrian Hybrid Beacon project at Highway 29 and Charter Oak aims to enhance pedestrian safety by providing a controlled crossing for pedestrians at this high-traffic location. The project is a mitigation measure for the Long Meadow Ranch (LMR) development at 738 Main Street and is designed to reduce pedestrian hazards, improve visibility, and ensure safer crossings.

PROJECT NOTES:

Resolution #2020-101, Item #48
Long Meadow Ranch (LMR) to contribute 28.8% cost share for the project. •FY23 - Initial scope included design-only phase.
•FY24 - Design budget was deferred from FY23 to FY24 to align with funding and project timelines. •FY25 - Project delayed due to Long Meadow Ranch (LMR) development delays, requiring further coordination before implementation.
•FY26 - Project on pause.

Budget Page 378
Agenda Item #12.1.

Streets Master Plan
Category
Project Citywide
Streets
Project No: R24-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 325,374 325,374
EXPENDITURE TOTALS 325,374 325,374
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 325,374 325,374
FUNDING TOTALS 325,374 325,374
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Continuing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Streets Master Plan is a comprehensive planning initiative aimed at guiding future roadway improvements.

This plan will serve as a strategic framework for improving street infrastructure across the city, addressing traffic management, pedestrian and bicycle safety, and roadway maintenance priorities. This plan is a critical tool for shaping the city's transportation network to accommodate future population growth and evolving mobility needs.

PROJECT NOTES:
•FY24: -The plan consolidates multiple previously developed transportation-related documents to create a unified and forward-thinking strategy.
-Incorporates an updated speed survey, traffic calming strategies, and the development of a growth-related Capital Improvement Program (CIP) as a precursor for a Development Impact Fee update. -Resolution 2024-028 (Adopted March 12, 2024): Allocated additional funds to project scope. •FY25: Project anticipated for completion by Q3 of FY25. -Resolution 2025-015 (Adopted February 25, 2025): Allocated additional funds to project scope to model various street extensions consistent with General Plan Buildout. •FY26: Project anticipated for completion by FY26Q1.

Budget Page 379
Agenda Item #12.1.

Oak Avenue Rehabilitation
Category
Project Oak Avenue - Madrona to Mitchell
Streets
Project No: R24-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 151,545 18,455 170,000
3150 - Construction Management 70,525 70,525
3160 - Construction Contract 850,000 300,000 1,150,000
3170 - Contingency 80,000 80,000
EXPENDITURE TOTALS 151,545 1,018,980 300,000 1,470,525
FUNDING SOURCES
101-General Fund - Measure T/RMRA
MOE
379,189 379,189
225-229-Gas Tax 382,729 382,729
230-Gas Tax - RMRA/SB1 238,607 238,607
240-Measure T/U 131,545 8,455 140,000
421-Go Bonds 20,000 10,000 300,000 330,000
FUNDING TOTALS 151,545 1,018,980 300,000 1,470,525
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   In Design
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Oak Avenue Rehabilitation Project aims to enhance roadway infrastructure, improve pedestrian and cyclist safety, and upgrade underground utilities along Oak Avenue from Madrona to Mitchell. The project includes:
•Collaboration with key stakeholders, including the School District, Napa Valley Transportation Authority (NVTA)/Vine Trail, and other local agencies to ensure a coordinated approach to infrastructure improvements. •Upgrades to underground utilities, including portions of the storm drain and sanitary sewer systems. •Rehabilitation of pavement, curb, gutter, and sidewalks to improve road conditions and accessibility.

PROJECT NOTES:
•FY24 - Project revived from a 2008 initiative per Resolution 2023-133 (10/10/23). -Scope includes completing design plans and initiating permitting for stormwater outfall to Sulphur Creek. -Storm drain rehabilitation partially funded through CIP No. D24-01. -Sanitary sewer rehabilitation partially funded through CIP No. S24-02. •FY25 - Design completion expected in FY25 Q3.
-Construction bidding anticipated in FY25 Q4 as a phased project. -Budget adjustments to reflect updated engineer’s estimates. -Funding sources include General Fund MOE and Gas Tax allocations. •FY26 - TBD if construction in phases commencing in FY26Q1; subject to funding. $10,000 + $300,000 for sewer rehab.

Budget Page 380
Agenda Item #12.1.

Pavement Restoration FY24 Design/FY 25 Construction
Category
Project St. Helena, CA 94574
Streets
Project No: R24-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 110,352 21,948 132,300
3150 - Construction Management 0
3160 - Construction Contract 2,864,410 2,864,410
3170 - Contingency 381,403 381,403
EXPENDITURE TOTALS 3,356,165 21,948 3,378,113
FUNDING SOURCES
240-Measure T/U 3,356,165 21,948 3,378,113
FUNDING TOTALS 3,356,165 21,948 3,378,113
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY24
--Construction Phase: FY25
PROJECT NOTES:
•FY24 - The City Council adopted the updated street rehabilitation list per Resolution 2023-163 (December 12, 2023). -Budget based upon Measure T projection.
-Design Anticipated in FY25 Q2, bid process expected in Q3. -Resolution 2024-075 (adopted May 28, 2024): Added funds to the project scope and authorized award of the construction contract.
•FY25 - $449,000 expended as part of the project W21-01; NOC for W21-01 presented at City Council on October 22, 2024.
-Notice of Completion (NOC) for R24-79 presented on November 12, 2024, and the budget reconciled to reflect actual construction costs (see staff report, Exhibit A) -Project status updated to "Completed."
Budget Page 381
Agenda Item #12.1.

Pavement Restoration FY 25 Design/FY 26 Construction
Category
Project Select Streets
Streets
Project No: R25-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 130,000 130,000
3150 - Construction Management 130,000 130,000
3160 - Construction Contract 947,000 947,000
3170 - Contingency 90,000 90,000
EXPENDITURE TOTALS 130,000 1,167,000 1,297,000
FUNDING SOURCES
240-Measure T/U 130,000 1,167,000 1,297,000
FUNDING TOTALS 130,000 1,167,000 1,297,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   In Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY25
--Construction Phase: FY26
PROJECT NOTES:
•FY25 - The City Council adopted the updated street rehabilitation list per Resolution 2023-163 (December 12, 2023). -Budget based upon Measure T projection.
-Design Anticipated in FY25 Q2, bid process expected in Q3. •FY26 - Construction scheduled to begin in FY26 Q1.

Budget Page 382
Agenda Item #12.1.

Downtown Sidewalk Paver Rehabilitation Project
Category
Project Main St., Between Adams St. & Mitchell
Dr.

Streets
Project No: R25-81
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3150 - Construction Management 0
3160 - Construction Contract 317,328 317,328
3170 - Contingency 0
EXPENDITURE TOTALS 317,328 317,328
FUNDING SOURCES
240-Measure T/U 317,328 317,328
FUNDING TOTALS 317,328 317,328
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Downtown Sidewalk Paver Rehabilitation Project focuses on improving pedestrian safety and accessibility along Main Street, between Adams Street and Mitchell Drive. The project aims to eliminate trip hazards by rehabilitating and replacing deteriorated sidewalk pavers, curbs, gutters, and trees where necessary.

PROJECT NOTES:
•FY25 - Project added per City Council direction at the April 9, 2024, City Council meeting. -Authorized to bid per Resolution 2024-088 on June 11, 2024; construction anticipated to begin in FY25 Q2. -Notice of completion per Resolution 2025-026 on March 25,2025.

Budget Page 383
Agenda Item #12.1.

Bike Paths/Trails - Measure U Equivalent Funds
Category
Project Citywide
Streets
Project No: R26-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
1234 - Placeholder 10,000 10,000
3110 - Design 0
3150 - Construction Management 0
3160 - Construction Contract 0
3170 - Contingency 0
3180 - CIP Overheads 0
EXPENDITURE TOTALS 10,000 10,000
FUNDING SOURCES
101-General Fund 10,000 10,000
FUNDING TOTALS 10,000 10,000
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bike Paths/Trails - Measure U Equivalent Funds project represents the City's ongoing commitment to support the construction and maintenance of Class I bike and multi-use trails in accordance with countywide transportation sales tax requirements.

Under Measure T, jurisdictions were required to contribute 6.67% of annual Measure T revenues from other eligible sources toward trail infrastructure.  With the adoption of Measure U, this requirement has increased to

7.0%
Key components of the project include: -Annual allocation of funds for planning, designing, constructing, or maintaining Class I trail infrastructure. -Use of General Fund, Development Impact Fees, and eligible federal and state grant funds to meet this obligation. -Ensuring compliance with county and regional transportation funding requirements to maintain eligibility for Measure T/U revenues.

This project serves as a financial placeholder and tracking mechanism to support bike/pedestrian improvements throughout the city and Napa County.

Image source: By Ikluft - Own work, CC BY-SA 4.0, https://commons.wikimedia.org/w/index.php? curid=79755503
PROJECT NOTES:
•FY26 - CIP Project R26-01 established to document the City's ongoing obligation to support Class I bike trail infrastructure under the Measure T/U framework.
-A placeholder budget of $10,000 was added to begin capturing eligible funding and future project needs.

Budget Page 384
Agenda Item #12.1.

Napa Valley Vine Trail - Yountville to St Helena
Category
Project Citywide
Streets
Project No: R26-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
1234 - Placeholder 300,000 300,000 300,000 900,000
3110 - Design 0
3150 - Construction Management 0
3160 - Construction Contract 0
3170 - Contingency 0
3180 - CIP Overheads 0
EXPENDITURE TOTALS 300,000 300,000 300,000 900,000
FUNDING SOURCES
101-General Fund 300,000 300,000 300,000 900,000
FUNDING TOTALS 300,000 300,000 300,000 900,000
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:   The Napa Valley Vine Trail - Yountville to St. Helena project represents the City of St. Helena's financial contribution toward the development and construction of the final segment of the Napa Valley Vine Trail, a regional multi-use path designed to promote alternative transportation.

Image credit: https://travelswithelle.com/usa/napa-valley-vine-trail/ PROJECT NOTES:
•FY26 - Project is administered by Napa County Public Works. -Currently in design and environmental permitting phases. -General Fund allocations totaling $900,000 (over FY26-FY28) are planned, pending clarification of the City's final cost share and funding source.

Budget Page 385
Agenda Item #12.1.

Measure U Maintenance of Effort
Category
Project Citywide
Streets
Project No: R26-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3180 - CIP Overheads 296,791 302,727 308,781 314,957 321,256 1,544,512 EXPENDITURE TOTALS 296,791 302,727 308,781 314,957 321,256 1,544,512 FUNDING SOURCES
101-General Fund 296,791 302,727 308,781 314,957 321,256 1,544,512 FUNDING TOTALS 296,791 302,727 308,781 314,957 321,256 1,544,512 EXPENDITURE ACCOUNTS:   Operating Budgets
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Measure U Maintenance of Effort (MOE) project is established to track the City's annual compliance with funding obligations required under Measure U, Napa County's transportation sales tax measure. Similar to Measure T, Measure U requires jurisdictions to contribute a minimum percentage of General Fund revenues to local street and road maintenance as a condition of continued eligibility for Measure U funding. Key elements include: -Tracking of City staff time, materials, and contractor expenses related to routine maintenance of public roadways. -Ensuring transparent documentation of MOE expenditures for annual audits and compliance reporting. -Supporting the City's ongoing investment in street maintenance beyond capital improvement projects.

To comply with MOE provisions, jurisdictions must expend: -At least 20% of the most recently audited General Fund revenues in the first year, and at least 20% annual thereafter, with increases not to exceed 2% above the prior year.

PROJECT NOTES:
•FY26 - The initial MOE obligation is based on NVTA-TA Independent Tax Oversight Committee (ITOC) guidance, presented in Agenda Item 8.4 (March 5, 2025). -Project budgets for FY27-FY30 reflect a 2% annual increase, consistent with Measure U's capped escalation limits.
-The City will use this CIP project to formally track MOE-related expenditures as required under Measure U's reporting framework.

Budget Page 386
Agenda Item #12.1.

Spring Street/Highway 29 Intersection Project
Category
Project Spring St/Main St (SR29) Intersection
Streets
Project No: R26-04
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3150 - Construction Management 0
3160 - Construction Contract 440,000 440,000
3170 - Contingency 40,000 40,000
3180 - CIP Overheads 20,000 20,000
EXPENDITURE TOTALS 500,000 500,000
FUNDING SOURCES
741-Streets Capital Improvement - PLBP 500,000 500,000
FUNDING TOTALS 500,000 500,000
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:   In Development
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Spring Street/Highway 29 Intersection Project will rehabilitate the intersection to enhance pedestrian cyclist, and vehicular safety through improved infrastructure and visibility measures. Funded by a $500,000 Highway Safety Improvement Program (HSIP) grant, the project includes the following safety and accessibility enhancements: -Reconfiguration and restoration of pedestrian paths of travel. -Installation of ADA-compliant curb ramps and curb extensions. -Installation of Rectangular Rapid Flashing Beacons (RRFBs) for pedestrian crossings. -High-visibility crosswalks, updated road striping, and traffic signage. -Replacement of sidewalk, curb, and cutter infrastructure.

Photo credit: Google Maps
PROJECT NOTES:
•FY24 - City Council adopted Resolution 2024-022 on February 27, 2024 to: -Accept $500,000 in HSIP grant funding. -Authorize execution of a Funds Transfer Agreement with Caltrans. •FY26 - Project officially added to the CIP
-City staff to develop design and bid documents with issuance anticipated in FY26 Q1. -Construction will proceed upon completion of the design and competitive bidding process.

Budget Page 387
Agenda Item #12.1.

Napa Valley Vine Trail - Calistoga to St. Helena
Category
Project Calistoga to St. Helena
Streets
Project No: R26-05
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 593,250 361,000 954,250
3150 - Construction Management 0
3160 - Construction Contract 0
3170 - Contingency 0
EXPENDITURE TOTALS 593,250 361,000 954,250
FUNDING SOURCES
101-General Fund 593,250 361,000 954,250
FUNDING TOTALS 593,250 361,000 954,250
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:   Warranty Period
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Napa Valley Vine Trail - Calistoga to St. Helena project represents the City of St. Helena's financial contribution toward the development and construction of the segment of the Napa Valley Vine Trail, a regional multi-use path designed to promote alternative transportation.

Image credit: https://travelswithelle.com/usa/napa-valley-vine-trail/ PROJECT NOTES:
•FY20 - On September 24, 2019, City Council approved Resolution 2019-166, authorizing a funding agreement with NVTA in an amount not to exceed $241,000, including a commitment to help fund future project shortfalls under Section 1(d) of the agreement.
•FY24 - On January, 24 2023, City Council approved Amendment #1, increasing the City's contribution by $79,250 (total: $320,250).
-On March 16, 2023, City Council approved Amendment #2, increasing the City's contribution by $133,000 (total: $453,250).
•FY25 - On March 26, 2024, City Council approved Amendment #3, increasing the City's contribution by $140,000 to a new total not-to-exceed amount of $593,250. •FY26 - Project is in the warranty phase, with St. Helena's share of FY2025-26 cost overruns totaling $361,000.

Budget Page 388
Agenda Item #12.1.

Pavement Restoration FY 26 Design/FY 27 Construction
Category
Project Select Streets
Streets
Project No: R26-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 136,500 136,500
3150 - Construction Management 136,500 136,500
3160 - Construction Contract 1,000,000 1,000,000
3170 - Contingency 100,000 100,000
EXPENDITURE TOTALS 136,500 1,236,500 1,373,000
FUNDING SOURCES
240-Measure T/U 136,500 1,236,500 1,373,000
FUNDING TOTALS 136,500 1,236,500 1,373,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY26
--Construction Phase: FY27
PROJECT NOTES:
•FY24 - The City Council adopted the updated street rehabilitation list per Resolution 2023-163 (December 12, 2023). -Budget based on Measure T projection.
-Design Anticipated in FY26 Q2, bid process expected in Q3. •FY25 - Construction scheduled to begin in FY27 Q1.

Budget Page 389
Agenda Item #12.1.

Pavement Restoration FY 27 Design/FY 28 Construction
Category
Project Select Streets
Streets
Project No: R27-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 145,300 145,300
3150 - Construction Management 145,300 145,300
3160 - Construction Contract 1,060,000 1,060,000
3170 - Contingency 102,000 102,000
EXPENDITURE TOTALS 145,300 1,307,300 1,452,600
FUNDING SOURCES
240-Measure T/U 145,300 1,307,300 1,452,600
FUNDING TOTALS 145,300 1,307,300 1,452,600
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY27
--Construction Phase: FY28
PROJECT NOTES:
•FY24 - The City Council adopted the updated street rehabilitation list per Resolution 2023-163 (December 12,2023). -Budget based on Measure T projection.
-Design Anticipated in FY27 Q2, bid process expected in Q3. •FY25 - Construction scheduled to begin in FY28 Q1.

Budget Page 390
Agenda Item #12.1.

Pavement Restoration FY 28 Design/FY 29 Construction
Category
Project Select Streets
Streets
Project No: R28-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 153,700 153,700
3150 - Construction Management 153,700 153,700
3160 - Construction Contract 1,122,010 1,122,010
3170 - Contingency 107,590 107,590
EXPENDITURE TOTALS 153,700 1,383,300 1,537,000
FUNDING SOURCES
240-Measure T/U 153,700 1,383,300 1,537,000
FUNDING TOTALS 153,700 1,383,300 1,537,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY28
--Construction Phase: FY29
PROJECT NOTES:
•FY24 - The City Council adopted the updated sheet rehabilitation list per Resolution 2023-163 (December 12,2023). -Budget based on Measure T projection.
-Design anticipated in FY28 Q2, bid process expected in Q3. •FY25 - Construction scheduled to begin in FY29 Q1.

Budget Page 391
Agenda Item #12.1.

Pavement Restoration FY 29 Design/FY 30 Construction
Category
Project Select Streets
Streets
Project No: R29-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 162,000 162,000
3150 - Construction Management 162,000 162,000
3160 - Construction Contract 1,190,000 1,190,000
3170 - Contingency 112,000 112,000
EXPENDITURE TOTALS 162,000 1,464,000 1,626,000
FUNDING SOURCES
240-Measure T/U 162,000 1,464,000 1,626,000
FUNDING TOTALS 162,000 1,464,000 1,626,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY29
--Construction Phase: FY30
PROJECT NOTES:
•FY24 - The City Council adopted the updated sheet rehabilitation list per Resolution 2023-263 (December 12,2023). -Budget based on Measure T projection.
-Design anticipated in FY29 Q2, bid process expected in Q3. •FY25 - Construction scheduled to begin in FY30 Q1.

Budget Page 392
Agenda Item #12.1.

Pavement Restoration FY 30 Design/FY 31 Construction
Category
Project Select Streets
Streets
Project No: R30-79
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 172,000 172,000
3150 - Construction Management 0
3160 - Construction Contract 0
3170 - Contingency 0
EXPENDITURE TOTALS 172,000 172,000
FUNDING SOURCES
240-Measure T/U 172,000 172,000
FUNDING TOTALS 172,000 172,000
EXPENDITURE ACCOUNTS:   741-5014-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Rehabilitate streets citywide by implementing various surface treatments, including slurry seal, micro-surfacing, and asphalt overlays. These treatments will extend pavement life, improve roadway conditions, and enhance safety for motorists, cyclists, and pedestrians.

Key project components include:
•Street rehabilitation across select locations based on priority needs identified in the updated Pavement Management Plan.
•Curb ramp upgrades where necessary to ensure ADA (Americans with Disabilities Act) compliance. •Utilization of Measure T funding for project implementation.

The project will follow a two-phase approach:
--Design Phase: FY30
--Construction Phase: FY31
PROJECT NOTES:
•FY24 - The City Council adopted the updated sheet rehabilitation list per Resolution 2023-263 (December 12,2023). -Budget based on Measure T projection.
-Design anticipated in FY30 Q2, bid process expected in Q3. •FY25 - Construction scheduled to begin in FY31 Q1.

Budget Page 393
Agenda Item #12.1.

PROJECT TITLE
W-101 Tank 2 Rehabilitation 115,684 930,125 1,045,809
W-108 Lower Reservoir Rehab 246,379 224 50,000 296,603
W-109 Bell Canyon Intake Tower
Replacement
1,517,142 18,289 5,000,000 6,535,431
W-35 Bell Canyon Reservoir
Improvements
29,714 70,286 100,000
W-80 Dwyer Road Booster (Pump
Station)
900,000 900,000
W-85 Bell Canyon Valve House
Replacement
99,907 475,703 575,610
W-86 Spring Mountain Pressure
Zone Improvements (Holmes
Tank Upgrade)
138,073 100,000 3,515,968 3,754,041
W-91 Bell Canyon Creek Flow
Measurement
W18-
111
WTP Condition Assessment 289,937 289,937
W18-
113
Water System SCADA
Improvements
404,344 533,327 937,671
W18-
118
Replace Mains <6" in
Diameter
5,570 310,136 327,702 338,189 349,011 1,330,608
W18-
120
Bell Canyon Phreatic Surface
Monitoring & Assessment
100,092 100,092
W21-01 Kearney and Andrea Water
Main Replacement
818,540 1,005,645 1,824,185
W24-01 Water Distribution Fire Flow
Improvements
254,394 57,762 156,000 468,156
W24-02 Napa Intertie Pump Station
(Rutherford) Replacement
2,522,780 10,597,220 13,120,000
W24-03 ArcGIS Infrastructure
Development
7,582 45,611 53,193
W24-04 Retrofit/Deploy SMART water
meters
2,156,399 103,831 5,000 2,265,230
W24-05 PFAS Sampling Project
W24-06 Risk and Resilience
Assessment Report
Implementation
160,965 160,965
W24-07 Cyber-Security
Implementation
53,655 53,655
W24-08 Safe Yield Policy & Water
Neutrality Policy Update
80,650 69,350 150,000
W24-09 Emergency Repairs to Water
Infrastructure to address
discolored water
1,067,624 212,070 1,279,694
W24-10 Water System Hydraulic
Model Update
199,638 12,562 212,200
W24-11 Bell Canyon Dam DSOD
Analysis/Improvements
200,303 150,000 100,000 750,000 2,017,684 3,217,987
W24-12 Disinfection By Products
Project
52,500 379,288 391,425 823,213
W25-01 Napa Intertie Pipeline
Replacement
446,200 6,092,269 6,538,469
W25-02 Water Treatment Plant
Transmission Main
Replacement
37,073 1,662,927 7,400,084 9,100,084
W25-03 Water Management Plan 284,573 284,573
FY2025-26 to FY2029-30
Category Summary Report
3 - Water
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 394
Agenda Item #12.1.

W25-91 Bell Canyon Creek Flow
Measurement
50,000 50,000
W26-01 Water Treatment Plant
Microgrid/SCADA Upgrades
100,000 200,000 2,300,000 2,600,000
W26-02 Asset Management &
Computerized Maintenance
& Management System
Development/Implementation
22,575 110,099 132,674
W29-01 Water Treatment Plant
(Water Treatment Plant
Rehabilitation)
5,900,000 2,500,000 8,400,000
W29-02 PWRR-1 yr 6-10 Water Main
Annual Replacement
Program Allowance
239,157 246,810 485,967
8,522,393 8,598,817 7,834,001 16,373,561 6,513,245 16,744,030 2,500,000 67,086,047 PROJECT FUNDING SOURCES
421 Go Bonds 360,056 367,898 797,702 544,189 349,011 2,418,856 561 Water Rate Revenues 1,514,439 401,706 1,916,145
763 Water Capital Improvement -
Bond
5,988,873 6,228,989 6,836,299 13,529,372 5,925,077 1,287,571 39,796,181 763 Water Capital Improvement  510,952 224 511,176
763 Water Capital Improvement -
Grant/Interagency Fund
1,600,000 200,000 667,000 2,467,000
764 Water Impact Fees 148,073 148,073
999 Unidentified 1,633,000 239,157 15,456,459 2,500,000 19,828,616 8,522,393 8,598,817 7,834,001 16,373,561 6,513,245 16,744,030 2,500,000 67,086,047 FY2025-26 to FY2029-30
Category Summary Report
3 - Water
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 395
Agenda Item #12.1.

Tank 2 Rehabilitation
Category
Project APN 022-420-019
Water
Project No: W-101
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 115,684 61,125 176,809
3150 - Construction Management 118,000 118,000
3160 - Construction Contract 686,000 686,000
3170 - Contingency 65,000 65,000
EXPENDITURE TOTALS 115,684 930,125 1,045,809
FUNDING SOURCES
763-Water Capital Improvement - Bond 115,684 930,125 1,045,809 FUNDING TOTALS 115,684 930,125 1,045,809
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Tank 2 Rehabilitation Project involves critical maintenance of Tank 2 located at the Lower Reservoir to ensure its structural integrity, water quality performance, and regulatory compliance. This project includes: - Interior sandblasting and coating to restore corrosion protection. -Sanitization and disinfection of the tank to meet public health and drinking water standards. -Improvements that extend the operational lifespan of the tank and protect stored water from contamination.

This rehabilitation was identified as a high-priority need in the Water Rate Study and Integrated Utility Master Plan.

PROJECT NOTES:
•FY24 - Project included in the proposed Water Rate Study, with a scheduled delivery timeline for design and construction.
-Budget reflects updated cost estimates due to escalation. •FY25 - City issue a Professional Services Agreement (PSA) in FY25 Q1 for design and preparation of construction bid documents.
-Construction tentatively scheduled for FY25 Q2-Q3, pending completion of design and environmental review. -Exp/Enc expenditures reflect design work completed under the original project between FY16-FY22. •FY26 - Construction is currently scheduled for FY26 Q2-Q3, based on adjusted delivery timelines and bond funding allocations.

Budget Page 396
Agenda Item #12.1.

Lower Reservoir Rehab
Category
Project APN 009-131-013
Water
Project No: W-108
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 246,379 224 246,603
3160 - Construction Contract 45,000 45,000
3170 - Contingency 5,000 5,000
EXPENDITURE TOTALS 246,379 224 50,000 296,603
FUNDING SOURCES
421-Go Bonds 50,000 50,000
763-Water Capital Improvement  246,379 224 246,603
FUNDING TOTALS 246,379 224 50,000 296,603
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Lower Reservoir Rehabilitation Project addresses safety and operational needs at the Lower York Creek Dam in compliance with requirements from the California Division of Safety of Dams (DSOD). The project is focused on improving dam safety and infrastructure reliability through the following key activities: repair of the 12-inch diameter gate in the outlet tower, repair of the 24-inch diameter spillway gate, geotechnical investigation and slope stability analysis to evaluate dam integrity, seismic stability assessment of the intake tower to meet updated safety standards, and surveying and rehabilitation of the 12-inch diameter low-level outlet pipe to restore full operational capacity. This project is essential for maintaining regulatory compliance, ensuring public safety, and extending the life of the City's water storage infrastructure.

PROJECT NOTES:
•Resolution 2019-149 Approved Amendment #1 with Mead & Hunt for design-related services in the amount of $27,000.
•FY24 - Project included in the GO Bond allocation ($620,000 total across multiple water projects):
- W-85 Bell House Valve Replacement - $470,000 (Tranche 2, FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring - $100,000 (Tranche 1, FY24) - W-108 Lower Reservoir Rehab - $50,000 (Tranche 2, FY27) •FY25 - Additional budget added in response to a DSOD compliance letter requiring further analysis and corrective actions.
•FY26 - Pending DSOD response/direction.

Budget Page 397
Agenda Item #12.1.

Bell Canyon Intake Tower Replacement
Category
Project Bell Canyon Reservoir (APN 021-420-
019)
Water
Project No: W-109
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 1,317,142 1,317,142
3120 - Environmental/Planning 200,000 200,000
3150 - Construction Management 509,145 509,145
3160 - Construction Contract 4,000,000 4,000,000
3170 - Contingency 18,289 490,855 509,144
EXPENDITURE TOTALS 1,517,142 18,289 5,000,000 6,535,431 FUNDING SOURCES
561-Water Rate Revenues 290,168 290,168
763-Water Capital Improvement - Bond 1,226,974 18,289 5,000,000 6,245,263 FUNDING TOTALS 1,517,142 18,289 5,000,000 6,535,431
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Intake Tower Replacement Program is a critical infrastructure initiative to address compliance requirements issued by the California Department of Water Resources Division of Safety of Dams (DSOD). The existing intake tower at Bell Canyon Reservoir is non-compliant and poses a risk of enforcement action, including permit suspension or revocation. Key components of the project include: -Design and construction of a new intake tower. -Environmental review and permitting. -Construction management and contingency planning to support delivery of a complex, regulatory-driven capital improvement.

Failure to complete the project would jeopardize the City's permitted use of Bell Canyon Reservoir.

PROJECT NOTES:

PW has designated this project as high priority due to the significant regulatory risk.

Debt financing is anticipated, and the project was included in the Utility Rate Study for long-term funding planning.
•FY24 - Project added to CIP and delivery timeline established in the proposed Rate Study. •FY25 - Resolution 2024-089 (Adopted June 11, 2024) - Added funding to the project scope. Authorized execution of the Professional Services Agreement (PSA) for design. Increased the total project budget from $3.3 million to $6.0 million (pre-06/30/2024 expenses excluded). -Project is being coordinated with W-85 (Bell House Valve Replacement) for shared construction planning. •FY26 - Design completion anticipated in FY26 Q2.

Budget Page 398
Agenda Item #12.1.

Bell Canyon Reservoir Improvements
Category
Project 410 Crystal Springs Rd. (APN 021-420-
019)
Water
Project No: W-35
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 29,714 70,286 100,000
EXPENDITURE TOTALS 29,714 70,286 100,000
FUNDING SOURCES
561-Water Rate Revenues 29,714 70,286 100,000
FUNDING TOTALS 29,714 70,286 100,000
EXPENDITURE ACCOUNTS:   763-5030-
STATUS:   Nearly complete
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Reservoir Improvements Project focuses on restoring water storage capacity at the Bell Canyon Reservoir through dredging and sediment removal. Over time, sediment accumulation has reduced the reservoir's storage volume, and this project aims to return the facility to its original design capacity.

PROJECT NOTES:
•FY24 - A bathymetric survey was completed, and an analyzation volume of accumulated sediment. •FY25 - Final capacity analysis and technical report scheduled for completion in FY25 Q3. •FY26 - The Water Management Plan (CIP No. W25-03) will evaluate the long-term value and priority of improvements at Bell Canyon, including potential dredging or alternative storage enhancements.

Budget Page 399
Agenda Item #12.1.

Dwyer Road Booster (Pump Station)
Category
Project Between St. Helena, Napa, and
Calistoga: Dwyer Rd.

Water
Project No: W-80
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
1234 - Placeholder 900,000 900,000
EXPENDITURE TOTALS 900,000 900,000
FUNDING SOURCES
763-Water Capital Improvement - Bond 900,000 900,000
FUNDING TOTALS 900,000 900,000
EXPENDITURE ACCOUNTS:   763-5030-
STATUS:   Delayed; dependent on City of Napa
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Dwyer Road Booster (Pump Station) project is a regional water infrastructure initiative shared between the Cities of St. Helena, Napa, and Calistoga. Located along Dwyer Road, the facility is critical for pumping water northward (up-valley) to ensure consistent system pressure, reliability, and redundancy for all three participating agencies.

The total project cost is estimated at 6 to 7 million, with St. Helena's cost share currently estimated at 10%.

PROJECT NOTES:

City of Napa Agreement C2009 119 and Resolution 2009-109 (September 22, 2009) authorized joint funding for preliminary analysis and design, split equally between Napa, St. Helena, and Calistoga.

City of Napa Agreement C2011 215 (October 4, 2011) confirmed Napa as administrator of design scope and responsibilities. St. Helena and Calistoga agree to support this effort and reimburse Napa according to the cost share allocation included in this agreement. Design funding capped at $270,000 ($90,000 each city unless amended).

City of St. Helena Resolution 2014-23 (April 22, 2014) authorized the City of Napa to apply for grant/loan funds on behalf of the three cities for project delivery.
- A cost share agreement for the construction is not in place. May 18, 2022, PW states the estimated cost is $7,000,000 with a 10% cost share by the City of St. Helena. Additionally, Napa has applied for a grant which, if awarded, would lower the St. Helena contribution.
•FY24 - Construction cost share agreement is still pending. St Helena's placeholder contribution is $900,000, pending grant award and final cost apportionment.
•FY25 - budget continued.
•FY26 - City of Napa is currently advancing design and environmental documentation, contingent upon state/federal funding eligibility.
-Budget carried forward through FY26 to maintain funding availability.

Budget Page 400
Agenda Item #12.1.

Bell Canyon Valve House Replacement
Category
Project APN 021-420-019
Water
Project No: W-85
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 99,907 25,703 125,610
3150 - Construction Management 30,000 30,000
3160 - Construction Contract 390,000 390,000
3170 - Contingency 30,000 30,000
EXPENDITURE TOTALS 99,907 475,703 575,610
FUNDING SOURCES
421-Go Bonds 470,000 470,000
763-Water Capital Improvement - Bond 99,907 5,703 105,610 FUNDING TOTALS 99,907 475,703 575,610
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bell House Valve Replacement Project is a critical safety and infrastructure upgrade mandated by the California Division of Safety of Dams (DSOD). The project involves the replacement of the existing valve at the Bell Canyon Reservoir to ensure the City can safely and effectively control water releases during an emergency. Key elements of the project include: replacing the aging valve system to ensure reliable operation during DSOD-mandated drawdowns, preventing the uncontrolled draining of Bell Canyon Reservoir, which could occur if the existing valved failed to close, and supporting emergency preparedness and compliance with DSOD safety standards.

PROJECT NOTES:
•Project to be bid concurrently with the Intake Tower Improvements project CIP No. W-109. •Originally estimated for construction in FY22; later identified as a high-priority project per Public Works update on May 17, 2022.
•$49,029.88 in prior recorded labor (pre-FY13) is tracked in Springbrook and excluded from the current budget. •FY24 -Project included in the GO Bond allocation ($620,000 total across multiple water projects):
- W-85 Bell House Valve Replacement - $470,000 (Tranche 2, FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring - $100,000 (Tranche 1, FY24) - W-108 Lower Reservoir Rehab - $50,000 (Tranche 2, FY27) •FY25 - Project advanced to FY26 (from FY27) to address regulatory urgency. - Funding increases and PSA executed per Resolution 2024-089 adopted June 11, 2024. •FY26 - anticipate completion of design FY26Q2. Moved funding from FY27 to FY26.

Budget Page 401
Agenda Item #12.1.

Spring Mountain Pressure Zone Improvements (Holmes Tank Upgrade) Category
Project APN 009-131-029 & 019
Water
Project No: W-86
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 138,073 100,000 246,470 484,543
3150 - Construction Management 435,000 435,000
3160 - Construction Contract 2,500,000 2,500,000
3170 - Contingency 334,498 334,498
EXPENDITURE TOTALS 138,073 100,000 3,515,968 3,754,041
FUNDING SOURCES
763-Water Capital Improvement - Bond 100,000 3,515,968 3,615,968 764-Water Impact Fees 138,073 138,073
FUNDING TOTALS 138,073 100,000 3,515,968 3,754,041
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Pending
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Spring Mountain Pressure Zone Improvements Project (Holmes Tank Upgrade) aims to improve system pressure, reliability, and operational efficiency by upgrading and integrating the Holmes and Elmhurst water delivery systems in the Spring Mountain area.

PROJECT NOTES:

Original funding not available. The city submitted a MMGP application but later was withdrawn due to ineligibility.
•FY24 - Project scope and schedule were included in the proposed Water Rate Study for project delivery. •FY25 - Project budget updated to reflect cost escalation identified in the rate study. The need for the project is pending validation via CIP No. W24-10 (Water System Hydraulic Model Update), which will provide updated hydraulic modeling data.
•FY26 - Design funds planned to engage a consultant in FY 26 Q1-Q2 to evaluate upgrade alternatives, such as additional pipe network construction.

Budget Page 402
Agenda Item #12.1.

Bell Canyon Creek Flow Measurement
Category
Project APN 021-420-019 & 012
Water
Project No: W-91
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3160 - Construction Contract 0
EXPENDITURE TOTALS 0
FUNDING SOURCES
561-Water Rate Revenues 0
FUNDING TOTALS 0
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Pending
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Creek Flow Measurement Project is required to establish compliance with DSOD regulations.

The project involves the design, permitting, and construction of a flow measurement structure in Bell Canyon Creek, located downstream of the Bell Canyon Reservoir.

PROJECT NOTES:
•FY25 - This project was reinstated after being inactive for several years, it is required by DSOD to meet ongoing operational compliance requirements.
-A new project was created (W25-91) to accurately account for current and future expenditures.

Budget Page 403
Agenda Item #12.1.

WTP Condition Assessment
Category
Project Louis Stralla Water Treatment Plant
(APN 021-420-019)
Water
Project No: W18-111
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 289,937 289,937
EXPENDITURE TOTALS 289,937 289,937
FUNDING SOURCES
763-Water Capital Improvement - Bond 289,937 289,937
FUNDING TOTALS 289,937 289,937
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Nearly complete
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water Treatment Plant (WTP) Condition Assessment is a comprehensive evaluation of the Louis Stralla Water Treatment Plant to identify short-and long-term capital and operational needs. This foundational study will guide future improvements and investment planning to ensure the plant continues to operate reliably, safely, and in compliance with regulatory standards.

PROJECT NOTES:
•FY24 - Project included in the proposed Water Rate Study. -Resolution 2023-146 adopted by City Council on November 14, 2023, authorized award of the PSA and additional funds to proceed.
•FY25 - Completion of the assessment report is anticipated FY25 Q3. •FY26 - Final report expected by Fy25 Q4, with development of a formal WTP CIP in FY26 Q2.

Budget Page 404
Agenda Item #12.1.

Water System SCADA Improvements
Category
Project Citywide
Water
Project No: W18-113
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 20,000 20,000
3150 - Construction Management 15,000 15,000
3160 - Construction Contract 404,344 440,000 844,344
3170 - Contingency 58,327 58,327
EXPENDITURE TOTALS 404,344 533,327 937,671
FUNDING SOURCES
763-Water Capital Improvement - Bond 404,344 533,327 937,671 FUNDING TOTALS 404,344 533,327 937,671
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water System SCADA Improvements Project involves citywide upgrades to the Supervisory Control and Data Aquisition (SCADA) system used to monitor and control the City's water infrastructure. The project focuses on integrating pump stations and treatment components into a centralized platform that enhances real-time system visibility, automation, and remote operations. Key components include: -Power and instrumentation upgrades at critical pump station and water facility sites. -Expansion and integration of SCADA control panels, sensors, and communications infrastructure. -Centralized monitoring to improve system reliability, efficiency, and emergency response.

This project modernizes the City's water system management and supports proactive operations and maintenance practices.

PROJECT NOTES:
•FY23 - Project name updated from "SCADA Improvements - Rutherford & Holmes" to reflect its expanded citywide scope.
•FY24 - Included in the Water Rate Study, with a proposed schedule for project delivery. -Funding authorized via: -Resolution 2023-154 (November 28, 2023) $154,366; -Resolution 2024-099 (June 25, 2024) $227,578.
•FY25 - SCADA improvements at the WTP expected to be completed by FY25 Q3. •FY26 - Final systemwide SCADA integration expected to be completed by FY26 Q2.

Budget Page 405
Agenda Item #12.1.

Replace Mains <6" in Diameter
Category
Project Various locations in St. Helena
Water
Project No: W18-118
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 37,885 39,324 40,583 41,881 159,673
3150 - Construction Management 37,885 39,324 40,583 41,881 159,673 3160 - Construction Contract 5,570 202,795 216,284 223,204 230,348 878,201 3170 - Contingency 31,571 32,770 33,819 34,901 133,061
EXPENDITURE TOTALS 5,570 310,136 327,702 338,189 349,011 1,330,608 FUNDING SOURCES
421-Go Bonds 5,570 310,136 327,702 338,189 349,011 1,330,608 FUNDING TOTALS 5,570 310,136 327,702 338,189 349,011 1,330,608 EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Design/Construction
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Replace Mains <6" in Diameter Project is a multi-year, citywide water infrastructure initiative aimed at replacing undersized water mains (less than 6 inches in diameter) to improve system capacity, fire flow, and water quality. The project is based on priorities outlined in the Integrated Utility Master Plan (IUMP) and is structured as an annual replacement program, delivering one project per year over multiple years.

PROJECT NOTES:
•FY24 - Project scope and delivery plan included in the proposed Rate Study. - Prioritized water main replacements outlined for Years 1-5 in the Integrated Utility Master Plan. - Funding included in GO Bond Tranche 2 (FY27) and Tranche 3 (FY30) at $720,000 per tranche to support phased implementation.
•FY26 - Additional segments to be replaced in FY26.

Budget Page 406
Agenda Item #12.1.

Bell Canyon Phreatic Surface Monitoring & Assessment
Category
Project APN 021-420-019
Water
Project No: W18-120
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 99,536 99,536
3180 - CIP Overheads 556 556
EXPENDITURE TOTALS 100,092 100,092
FUNDING SOURCES
421-Go Bonds 100,092 100,092
FUNDING TOTALS 100,092 100,092
EXPENDITURE ACCOUNTS:   763-5030-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Phreatic Surface Monitoring and Assessment project was initiated in response to new safety requirements from the California Division of Safety of Dams (DSOD) following the 2017 Oroville Dam incident.

The project involves the installation and assessment of instrumentation to monitor the phreatic (groundwater) surface within the Bell Canyon Dam Structure. This effort contributes to the overall safety and operational integrity of the City's water storage system.

PROJECT NOTES:
•FY24 - Project included in the GO Bond allocation ($620,000 total across multiple water projects):
- W-85 Bell House Valve Replacement - $470,000 (Tranche 2, FY27) - W18-120 Bell Canyon Phreatic Surface Monitoring - $100,000 (Tranche 1, FY24) - W-108 Lower Reservoir Rehab - $50,000 (Tranche 2, FY27) •FY25 - Purchase Orders 15232 (issued August 31,2023) and 15222 (issued February 7, 2024) were executed to fulfill DSOD requirements.
- Project activities are coordinated with CIP No. W24-11 (Bell Canyon DSOD Analysis/Improvements), which includes additional investigations and improvements related to dam safety and monitoring. •FY26 - Submission of Work Plan for DSOD review completed FY25Q2.  Future work to be performed under W24-11.

Budget Page 407
Agenda Item #12.1.

Kearney and Andrea Water Main Replacement
Category
Project Kearney and Andrea
Water
Project No: W21-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 52,019 111,716 163,735
3150 - Construction Management 110,339 110,339
3160 - Construction Contract 740,181 606,954 1,347,135
3170 - Contingency 26,340 176,636 202,976
EXPENDITURE TOTALS 818,540 1,005,645 1,824,185
FUNDING SOURCES
561-Water Rate Revenues 46,283 46,283
763-Water Capital Improvement - Bond 772,257 1,005,645 1,777,902 FUNDING TOTALS 818,540 1,005,645 1,824,185
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Kearney and Andrea Water Main Replacement Project addressed critical infrastructure needs by replacing undersized and aging 4-inch water mains on two key residential streets: -Kearney street, between Hillview Place and Adams Street, and Andrea Avenue, between Kearney Street and Oak Avenue.

The project improves water flow, pressure, and system reliability, while also supporting fire protection needs and reducing the risk of main breaks and service disruptions.

Project scope includes: -Full replacement of existing water mains. -Upgrades to service laterals and valves. - Construction management and inspection.

PROJECT NOTES:

Project was previously on hold (since February 2021) due to exhausted consulting budget.

Final plans were completed by Green Valley Engineering, under contract FY2021-013, which included design, construction documents, and specifications.
•FY 23 - Public Works requested an updated construction estimate and moved construction to FY24, cost estimate was escalated by ~10% from prior planning figures. •FY24 - Project included in the Fy24 Water Rate Study.
-Construction awarded per Resolution 2024-030 (March 12,2024). •FY25 - NOC presented to City Council on October 22, 2024. -Budget was reconciled to reflect actual expenditures, and project is now marked "Completed" Budget Page 408
Agenda Item #12.1.

Water Distribution Fire Flow Improvements
Category
Project Citywide
Water
Project No: W24-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 55,692 2,000 57,692
3150 - Construction Management 15,000 5,000 20,000
3160 - Construction Contract 159,078 42,762 141,000 342,840 3170 - Contingency 39,468 8,000 47,468
3180 - CIP Overheads 156 156
EXPENDITURE TOTALS 254,394 57,762 156,000 468,156
FUNDING SOURCES
421-Go Bonds 254,394 57,762 156,000 468,156
FUNDING TOTALS 254,394 57,762 156,000 468,156
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water Distribution Fire Flow Improvements Project is a multi-phase, citywide initiative to improve fire suppression capabilities by replacing undersized water distribution mains. As recommended in the 2021 Integrated Utility Master Plan (IUMP), the project will replace approximately 4,900 linear feet (0.9 miles) of 6- inch or smaller diameter pipelines with larger-diameter pipes to meet current fire flow standards and support public safety. This project significantly enhances the reliability and performance of the City's water distribution system in support of emergency response and fire protection.

PROJECT NOTES:
•FY24 - $1.5M included in GO Bond funding, with $572,000 pending specific allocation. - Tranche 1 Projects (FY23/24): PWFF-3 Vintage Ave Loop ($20k), PWFF-6 Crane ($142k), PWFF-8 Pine St ($65k), PWFF-9 Fulton ($85k); in-house design.
- Tranche 2 Projects (FY26/27): PWFF-4 El Bonita ($50k), PWFF-5 Charter Oak ($76k), PWFF-10 6" Hydrant laterals ($15k), PWFF-11 4" Hydrant laterals ($15k).
-Tranche 3 Projects (FY29/30): PWFF-1 Zinfandel ($144k), PWFF-2 Inglewood Ave ($55k), PWFF-7 Spring St ($261k)
•FY25 - Design Professional Services Agreement for Tranche 1 projects authorized per Resolution 2024-037 on March 26,2024.
•FY26 - Development of subsequent phases of PWFF improvements for FY26Q2 construction pending preliminary feedback on Hydraulic Model, W24-10.

Budget Page 409
Agenda Item #12.1.

Napa Intertie Pump Station (Rutherford) Replacement
Category
Project Rutherford Pump Station, 1851 St
Helena Hwy.

Water
Project No: W24-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 2,522,780 2,522,780
3150 - Construction Management 637,220 637,220
3160 - Construction Contract 9,000,000 9,000,000
3170 - Contingency 960,000 960,000
10,597,22
0 EXPENDITURE TOTALS 2,522,780 13,120,000
FUNDING SOURCES
763-Water Capital Improvement - Bond 1,022,780 1,287,571 2,310,351 763-Water Capital Improvement -
Grant/Interagency Fund
1,500,000 1,500,000
999-Unidentified 9,309,649 9,309,649
10,597,22
0 FUNDING TOTALS 2,522,780 13,120,000
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Coordinating with Design Engineer for updated proposal PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Napa Intertie Pump Station (Rutherford) Replacement Project involves the construction of a permanent pump station to replace the existing temporary structure located at 1851 St. Helena Hwy. This facility is a critical water supply asset that supports regional water conveyance between the City of Napa and St. Helena.

PROJECT NOTES:
•FY24 - Project includes design and construction of a permanent pump station to support long-term operations.

Total estimated project cost: $13.1M.
-Awarded 1.5M in DWR grant funding through advocacy by Senator Bill Dodd. •FY25 - Budget updated to reflect escalated construction values and projected Water Bond Funding. -Reinstituted 50% PG&E cost share for design elements.
-Plan to execute updated PSA in FY25 Q2.
•FY26 - Authorization of full design anticipated in FY25 Q4.

Budget Page 410
Agenda Item #12.1.

ArcGIS Infrastructure Development
Category
Project Citywide
Water
Project No: W24-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 7,582 45,611 53,193
EXPENDITURE TOTALS 7,582 45,611 53,193
FUNDING SOURCES
763-Water Capital Improvement - Bond 7,582 45,611 53,193 FUNDING TOTALS 7,582 45,611 53,193
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The ArcGIS Infrastructure Development Project supports the acquisition, setup, and integration of Esri's ArcGIS platform for use in water system mapping, asset management, and long-term capital planning. This project will enable the City to develop a centralized geospatial data system of water infrastructure and support the integration of modern operational tools. Project components include: Purchase and initial configuration of ArcGIS software licenses, data acquisition, digitization, and spatial integration of the City's existing water system records, assets, development of internal dashboards, field apps, and asset management tools. The project is part of a joint implementation effort with the wastewater utility (Project No. S24-03).

This project aligns with the recommendations of the Integrated Utility Master Plan (Chapter 7 & Appendix C) and supports modernization of utility operations.

PROJECT NOTES:
•FY24 - Project included in the Integrated Utility Master Plan, budget is shared with Sewer CIP S24-03. •FY25 - Budgets updated to reflect escalated costs based on the 2024 Rate Study. •FY26 - Most baseline data layers have been developed in coordination with hydraulic model consultants. -Next steps include an in-field validation survey to confirm data accuracy and prepare for mobile deployment and analytics integration.

Budget Page 411
Agenda Item #12.1.

Retrofit/Deploy SMART water meters
Category
Project Citywide
Water
Project No: W24-04
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 256,831 5,000 261,831
3150 - Construction Management 152,729 152,729
3160 - Construction Contract 1,673,135 103,831 1,776,966 3170 - Contingency 73,704 73,704
EXPENDITURE TOTALS 2,156,399 103,831 5,000 2,265,230
FUNDING SOURCES
763-Water Capital Improvement - Bond 2,156,399 103,831 5,000 2,265,230 FUNDING TOTALS 2,156,399 103,831 5,000 2,265,230
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Construction
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Retrofit/Deploy SMART Water Meters Project is a citywide initiative to upgrade all customer water meters with modern SMART meters. These new meters enable real-time upstage monitoring, improve operational efficiency, reduce water loss, and empower customers to manage their consumption proactively. Key project goals include: -Replacement of existing meters with SMART meter technology. -Enabling remote meter reading and leak detection alerts. -Reducing manual meter re-reads and water loss. -Supporting customer transparency through user-accessible consumption data.

PROJECT NOTES:
•FY24 - Project included in the Water Rate Study.

Authorized actions:
-Resolution 2024-056 (May 14, 2024) -Approved SMART meter design. -Resolution 2024-100 (June 25, 2024) - Authorized meter purchase. -Resolution 2024-101 (June 25, 2024) - Authorized issuance of RFB for installation. •FY25 - Contract awarded to Professional Meters, Inc. per Resolution 2025-012 (February 11, 2025). -Budget updated to reflect escalation in unit costs and accelerated timeline. Construction/installation commenced FY25 Q3. Project acceleration driven by high water loss and high number of re-reads. (24% and 1,000 in July 2024)
•FY26 - Construction and deployments expected to be completed by FY26 Q1.

Budget Page 412
Agenda Item #12.1.

PFAS Sampling Project
Category
Project Citywide
Water
Project No: W24-05
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3160 - Construction Contract 0
EXPENDITURE TOTALS 0
FUNDING SOURCES
763-Water Capital Improvement - Bond 0
FUNDING TOTALS 0
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:    Completed
PRIORITY:   Low
PROJECT PURPOSE & DESCRIPTION:

The PFAS Sampling Project was initiated to monitor the City's to monitor the City's drinking water for PFAS chemicals (i.e. Teflon® and similar chemicals) in compliance with the EPA's UCMR 5. The City was required to collect and report data on PFAS presence in the water supply to the State of California and the EPA.

PROJECT NOTES:
•FY24 - City selected by EPA to participate in UCMR 5 to conduct sampling monitoring over a 12-month period between 2023 and 2025.
-Sampling and reporting completed.
•FY25 - No further action required, project marked as completed.

Budget Page 413
Agenda Item #12.1.

Risk and Resilience Assessment Report Implementation
Category
Project Citywide
Water
Project No: W24-06
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 160,965 160,965
3160 - Construction Contract 0
EXPENDITURE TOTALS 160,965 160,965
FUNDING SOURCES
763-Water Capital Improvement - Bond 160,965 160,965
FUNDING TOTALS 160,965 160,965
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Risk and Resilience Assessment Report Implementation Project provides funding to begin implementing recommendations from the City's 2022 report for the water utility. Initial focus areas include: -Evaluating and prioritizing key vulnerabilities and mitigation strategies. -Developing follow-up capital projects or operational changes. -Implementing physical and cyber security enhancements, including surveillance and access control upgrades.

PROJECT NOTES:
•FY24 - Report completed in January 2022. This project was created to begin addressing recommendations through a preliminary implementation budget.
•FY25 - Budget updated to reflect cost escalation based on the Water Rate Study, staff continue scoping individual project elements.
•FY26 - Begin implementing misc. security improvements at water facilities, such as video surveillance, motion sensors, and perimeter control at vulnerable sites.

Budget Page 414
Agenda Item #12.1.

Cyber-Security Implementation
Category
Project Citywide
Water
Project No: W24-07
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 10,000 10,000
3160 - Construction Contract 43,655 43,655
EXPENDITURE TOTALS 53,655 53,655
FUNDING SOURCES
763-Water Capital Improvement - Bond 53,655 53,655
FUNDING TOTALS 53,655 53,655
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Cyber-Security Implementation Project is part of the City's broader effort to strengthen the digital resilience of the water utility, based on findings from the 2022 Risk and Resilience Assessment Report. Specifically, the project will implement recommendations from Appendix A - Cyber Security Assessment, which identified vulnerabilities and best practices to prevent and mitigate cyber threats.

This project is critical to ensuring that the City's SCADA, and business water utility systems are protected from growing cybersecurity threats.

PROJECT NOTES:
•FY24 - Risk and Resilience Assessment completed in January 2022. Initial budget allocated to scope and begin phased implementation.
•FY25 - Budget updated to reflect inflationary adjustments based on the Rate Study. •FY26 - Begin coordinated installation of cybersecurity measures alongside W24-06 (physical site security improvements).

Budget Page 415
Agenda Item #12.1.

Safe Yield Policy & Water Neutrality Policy Update
Category
Project Citywide
Water
Project No: W24-08
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 80,650 69,350 150,000
EXPENDITURE TOTALS 80,650 69,350 150,000
FUNDING SOURCES
561-Water Rate Revenues 80,650 69,350 150,000
FUNDING TOTALS 80,650 69,350 150,000
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Deferred
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Safe Yield Policy & Water Neutrality Policy Update Project is a strategic water planning initiative to review and update two critical policy documents that guide sustainable water resource management and growth in St.

Helena.

1. Safe Yield Policy - Evaluates available water supply under current and future climate conditions and establishes thresholds for declaring water shortage stages. The policy/process for declaration of various stages of water emergencies needs to be updated to reflect current climate projections, proposed rates and supply sustainability.

2. Water Neutrality Policy - Ensures that new development does not negatively impact the City's water supply by requiring offsetting measures. This update is required to address current development trends and to provide a more practical application to address a neutral impact to the City's water supply.

PROJECT NOTES:
•FY24 - Existing Safe Yield analysis was over 10 years old, and the Water Neutrality Policy was last dated in 2016. Project is initiated to reflect modernized assumptions, rate structures, and supply sustainability planning. •FY25 - PSA Executed per Resolution 2023-061 on June 6, 2023. Work on Safe Yield update and Water Neutrality policy began in parallel.
•FY26 - Final Safe Yield document expected FY26 Q1.
-Water neutrality Policy update will follow completion of the Water Management Plan (W25-03) to ensure policy alignment.
-Project status remains "Deferred" until both documents are complete and adopted.

Budget Page 416
Agenda Item #12.1.

Emergency Repairs to Water Infrastructure to address discolored water Category
Project Louis Stralla Water Treatment Plant
(APN 021-420-019)
Water
Project No: W24-09
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 0
3160 - Construction Contract 1,067,624 212,070 1,279,694 EXPENDITURE TOTALS 1,067,624 212,070 1,279,694
FUNDING SOURCES
561-Water Rate Revenues 1,067,624 212,070 1,279,694
FUNDING TOTALS 1,067,624 212,070 1,279,694
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

This emergency project was initiated to address water discoloration and aging infrastructure issues at the LSWTP. Repairs were made under emergency declaration (Resolution 2023-016 on August 22, 2023) to ensure continued delivery of safe, high-quality drinking water and to stabilize operations at the facility.

Project scope included: -Rehabilitation of Clear Well and Tank 1A. -Filter bed inspection, surveillance, and partial rehabilitation. -Investigation and cleaning of Clear Well/Tank supply lines. -Pump and motor rehabilitation. -Installation of a high-flow backwash pump to support improved treatment plant performance.

PROJECT NOTES:
•FY24 - Project initiated under Resolution 2023-016 on August 22, 2023 declaring an emergency. Preliminary quotes were used pending equipment disassembly and condition verification. -Budget was updated per: -Resolution 2023-130 (September 26, 2023); Resolution 2024-003 (October 24, 2023) -Final budget reduction adopted per Resolution 2023-140 (January 9, 2024) •FY25 - Final component (high-flow backwash pump) installed in FY25 Q3. -NOC anticipated in FY25 Q4, project marked as completed pending NOC approval.

Budget Page 417
Agenda Item #12.1.

Water System Hydraulic Model Update
Category
Project Citywide
Water
Project No: W24-10
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 199,638 12,562 212,200
3170 - Contingency 0
EXPENDITURE TOTALS 199,638 12,562 212,200
FUNDING SOURCES
763-Water Capital Improvement - Bond 199,638 12,562 212,200 FUNDING TOTALS 199,638 12,562 212,200
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water System Hydraulic Model Update project involves updating the City's existing water distribution model developed during the 2021 Integrated Utility Mater Plan. The updated model will undergo full calibration and verification to accurately represent system-wide dynamics, including sources and distribution dynamics.

PROJECT NOTES:
•FY24 - Project scope developed to include full model calibration and verification, initiated per Council per Council direction on March 12, 2024.
-PSA authorized per Resolution 2024-032 (March 12, 2024) •FY25 - Budget adjusted in alignment with the 2024 Water Rate Study projections. •FY26 - Model completion and final report expected in FY26 Q2.

Budget Page 418
Agenda Item #12.1.

Bell Canyon Dam DSOD Analysis/Improvements
Category
Project Bell Canyon Reservoir (APN 021-420-
019)
Water
Project No: W24-11
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 200,303 150,000 100,000 533,697 984,000
3160 - Construction Contract 216,303 1,798,697 2,015,000 3170 - Contingency 218,987 218,987
EXPENDITURE TOTALS 200,303 150,000 100,000 750,000 2,017,684 3,217,987 FUNDING SOURCES
763-Water Capital Improvement - Bond 200,303 150,000 100,000 750,000 2,017,684 3,217,987 FUNDING TOTALS 200,303 150,000 100,000 750,000 2,017,684 3,217,987 EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Pending DSOD Response
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Dam DSOD Analysis/Improvements Project involves the assessment and rehabilitation of the Bell Canyon Dam in compliance with requirements issued by the DSOD. The project includes both the technical evaluation and the construction of physical improvements necessary to address identified seepage and stability concerns.

PROJECT NOTES:
•FY24 - Project added via Resolution 2024-073 (May 28, 2024) this Resolution authorized $175,000 for preliminary DSOD coordination and assessment activities. Funding included in Bond Financing package. •FY25 - Original proposal presented to City Council included a total design budget of $860,000. -Workplan submitted to DSOD in FY25 Q2; next steps pending official response. Design and construction phasing to be determined based on DSOD direction and updated engineering evaluations.

FY26 - Anticipated budget includes approximately $3.2m for final design, construction, and contingency, pending regulatory approval.

Budget Page 419
Agenda Item #12.1.

Disinfection By Products Project
Category
Project Citywide
Water
Project No: W24-12
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 52,500 90,000 142,500
3150 - Construction Management 30,000 60,000 90,000
3160 - Construction Contract 230,000 310,000 540,000
3170 - Contingency 29,288 21,425 50,713
EXPENDITURE TOTALS 52,500 379,288 391,425 823,213
FUNDING SOURCES
763-Water Capital Improvement - Bond 52,500 379,288 391,425 823,213 FUNDING TOTALS 52,500 379,288 391,425 823,213
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Pending
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Disinfection Byproducts (DBP) Project is a citywide initiative to develop and implement strategies to meet regulatory requirements related to disinfection byproducts in the drinking water system. DBPs form when disinfectants react with natural organic matter in water and are regulated due to potential public health risks.

PROJECT NOTES:
•FY25 - New project created with budget values based on escalated Rate Study estimates. •FY26 - City will issue an RFP/Q for consultant services to evaluate DBP reduction strategies and perform alternatives analysis.
-Begin coordination with DDW for amendment to Permit to Operate, if needed. -Early consultant work will focus on distribution system profiling and operational changes.

Budget Page 420
Agenda Item #12.1.

Napa Intertie Pipeline Replacement
Category
Project SR29 (Mee Lane to Mitchell Dr)
Water
Project No: W25-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 446,200 446,200
3150 - Construction Management 592,269 592,269
3160 - Construction Contract 5,000,000 5,000,000
3170 - Contingency 500,000 500,000
EXPENDITURE TOTALS 446,200 6,092,269 6,538,469
FUNDING SOURCES
763-Water Capital Improvement - Bond 446,200 6,092,269 6,538,469 FUNDING TOTALS 446,200 6,092,269 6,538,469
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   In Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Napa Intertie Pipeline Replacement Project involves the replacement of approximately 19,700 linear feet of aging 12-inch pipeline along the City's critical water transmission route near State Route 29. These replacements will occur from the Rutherford Pump Station (RPS) south of Mee Lane to the Mitchell Drive/Main Street Intersection, Per IUMP Project PWTM-1.

PROJECT NOTES:
•FY24 - Per IUMP Appendix A (Project PWTM-1), pipeline initially scoped for replacement between RPS and SR29/Dowdell Lane.
-PSA executed per Resolution 2024-062 on May 14,2024.
•FY25 - During preliminary design and field investigation, it was confirmed that the pipeline from RPS to Mee Lane was already replaced in 2010. Project limits revised to cover Mee Lane to Mitchell Drive/Main Street Intersection.
-Coordination with Vine Trail project consultant underway to align design near SR29. •FY26 - Construction is anticipated to begin in FY26.

Budget Page 421
Agenda Item #12.1.

Water Treatment Plant Transmission Main Replacement
Category
Project Citywide
Water
Project No: W25-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 37,073 962,927 1,000,000
3150 - Construction Management 700,000 300,000 1,000,000 3160 - Construction Contract 6,450,000 6,450,000
3170 - Contingency 650,084 650,084
EXPENDITURE TOTALS 37,073 1,662,927 7,400,084 9,100,084 FUNDING SOURCES
763-Water Capital Improvement - Bond 37,073 1,662,927 7,400,084 9,100,084 FUNDING TOTALS 37,073 1,662,927 7,400,084 9,100,084
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   RFP/Q for design services
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water Treatment Plant Transmission Main Replacement Project will replace approximately 16,300 linear feet of aging 14-inch, 18-inch, and 24-inch pipeline that connects the City's WTP to the distribution system. This project is identified as Project PWTM-2 in the 2021 IUMP and is critical to ensuring long-term water delivery reliability and system efficiency.

PROJECT NOTES:
•FY24 - Identified in the IUMP Appendix B (Project PWTM-2) as a high-priority project. Scope includes full replacement of the transmission main segment from Tank 1 downstream to Pratt Avenue. •FY25 - RFP/Q issued for design services, in a design-build procurement model. -Budget updated to reflect cost escalation from the Water Rate Study. •FY26 - Execution of design agreement anticipated in FY26 Q1.

Budget Page 422
Agenda Item #12.1.

Water Management Plan
Category
Project Citywide
Water
Project No: W25-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 232,100 232,100
3110 - Design 52,473 52,473
EXPENDITURE TOTALS 284,573 284,573
FUNDING SOURCES
763-Water Capital Improvement  2,573 2,573
763-Water Capital Improvement  262,000 262,000
763-Water Capital Improvement - Bond 10,000 10,000
764-Water Impact Fees 10,000 10,000
FUNDING TOTALS 284,573 284,573
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   In development
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Water Management Plan will serve as the City's strategic roadmap for the long-term management of its entire water portfolio, including groundwater, surface water, recycled water, and imported sources. Modeled after an Urban Water Management Plan (UWMP), this plan will guide decisions on supply reliability, conservation, capital investments, and regulatory compliance.

PROJECT NOTES:
•FY25 - New project initiated. Budget includes $232,100 for development of the master plan and $52,473 for analysis of new well feasibility. Plan to execute two PSAs for this work, with City Council authorization targeted for October 8, 2024.
•FY26 - Project completion anticipated in FY26 Q2.

Budget Page 423
Agenda Item #12.1.

Bell Canyon Creek Flow Measurement
Category
Project APN 021-420-019 & 012
Water
Project No: W25-91
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 10,000 10,000
3160 - Construction Contract 40,000 40,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
561-Water Rate Revenues 50,000 50,000
FUNDING TOTALS 50,000 50,000
EXPENDITURE ACCOUNTS:   763-5030-
STATUS:   Pending
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Bell Canyon Creek Flow Measurement project is required to establish compliance with DSOD regulations.

The project involves the design, permitting, and construction of a flow measurement structure in Bell Canyon Creek, located downstream of the Bell Canyon Reservoir.

PROJECT NOTES:
•FY25 - Project reinstated after being inactive for several years, it is required by DSOD to meet ongoing operational compliance requirements. This project was created as an offshoot of W-91 to accurately account for expenditures moving forward.
•FY26 - Design paused based upon feasibility as described in 2008 study. -Incorporation into the Intake Tower Project under review; may shift budget to W-109.

Budget Page 424
Agenda Item #12.1.

Water Treatment Plant Microgrid/SCADA Upgrades
Category
Project (APN 021-420-019)
Water
Project No: W26-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 100,000 200,000 300,000
3150 - Construction Management 210,000 210,000
3160 - Construction Contract 1,900,000 1,900,000
3170 - Contingency 190,000 190,000
EXPENDITURE TOTALS 100,000 200,000 2,300,000 2,600,000
FUNDING SOURCES
763-Water Capital Improvement -
Grant/Interagency Fund
100,000 200,000 667,000 967,000
999-Unidentified 1,633,000 1,633,000
FUNDING TOTALS 100,000 200,000 2,300,000 2,600,000
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   In Development
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Water Treatment Plant Microgrid/SCADA Upgrades project will design and construct a resilient microgrid system at the LSWTP, including solar panels, battery energy storage, and supporting SCADA system upgrades.

This project is a strategic investment in climate adaption, grid resiliency, and utility modernization.

PROJECT NOTES:
•FY25 - Project awarded federal grant funding through Rep. Mike Thompson's office. -Staff initiated procurement for a consultant to develop an opinion of probable construction cost and bridging documents for a design-build delivery.
•FY26 - An RFP/Q for design-build services will be developed in FY26 Q1. -Budget reflects an initial $200,000 in preconstruction efforts and total projected cost of $2.6m.

Budget Page 425
Agenda Item #12.1.

Asset Management & Computerized Maintenance & Management System Development/Implementation Category
Project Citywide
Water
Project No: W26-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 22,575 110,099 132,674
EXPENDITURE TOTALS 22,575 110,099 132,674
FUNDING SOURCES
763-Water Capital Improvement - Bond 22,575 110,099 132,674 FUNDING TOTALS 22,575 110,099 132,674
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Asset Management & Computerized Maintenance Management System (CMMS) Development/Implementation Project will establish a comprehensive asset management platform for the City's water utility operations.

This project is jointly scoped with Sewer CIP Project No. S26-02 and is part of the IUMP (Chapter 7 & Appendix C) recommendations.

PROJECT NOTES:
•FY24 - Included in the IUMP; Scoped jointly with Sewer CIP S26-02. •FY25 - Project advanced from FY26 to FY25.
-Resolution 2024-054 adopted May 14, 2024 authorized execution of a multi-year agreement to develop and maintain the CMMS system.
•FY26 - Implementation ongoing.

Budget Page 426
Agenda Item #12.1.

Water Treatment Plant (Water Treatment Plant Rehabilitation) Category
Project Louis Stralla Water Treatment Plant
(APN 021-420-019)
Water
Project No: W29-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 1,000,000 1,000,000
3150 - Construction Management 1,000,000 1,000,000
3160 - Construction Contract 3,900,000 1,900,000 5,800,000 3170 - Contingency 600,000 600,000
EXPENDITURE TOTALS 5,900,000 2,500,000 8,400,000
FUNDING SOURCES
999-Unidentified 5,900,000 2,500,000 8,400,000
FUNDING TOTALS 5,900,000 2,500,000 8,400,000
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Future
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Water Treatment Plant Rehabilitation Project will implement capital improvements identified in the Water Treatment Plant Condition Assessment (CIP Project No. W18-111). This project represents a major reinvestment in the LSWTP to address structural, mechanical, and operational deficiencies that may affect water quality and treatment reliability.

PROJECT NOTES:
•FY25 - Project includes a placeholder budget pending adoption of the WTP Condition Assessment (CIP Project No. W18-111), Anticipated in FY25 Q4.
-$8.4m = $1.0m design (FY29) + $1.0m Const. Mgmt. (FY29) + $5.8m Constr. (FY30) + $0.6m Cntgncy (FY30) •FY26 - Final Rehabilitation scope and budget will be established following review of the assessment recommendations.

Budget Page 427
Agenda Item #12.1.

PWRR-1 yr 6-10 Water Main Annual Replacement Program Allowance Category
Project Citywide
Water
Project No: W29-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 20,000 22,000 42,000
3150 - Construction Management 15,000 15,000 30,000
3160 - Construction Contract 190,000 195,000 385,000
3170 - Contingency 14,157 14,810 28,967
EXPENDITURE TOTALS 239,157 246,810 485,967
FUNDING SOURCES
999-Unidentified 239,157 246,810 485,967
FUNDING TOTALS 239,157 246,810 485,967
EXPENDITURE ACCOUNTS:    763-5030-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The PWRR-1 yr 6-10 Water Main Annual Replacement Program Allowance provides a funding allowance for the systematic replacement of aging and undersized water distribution pipelines across the city. This program implements recommendations from the 2021 IUMP and continues the City's commitment to replacing 1% of water mains per year.

PROJECT NOTES:
•FY25 - Project created to reflect escalated cost estimates from the 2023 Water Rate Study. -Initial budgets established for FY28 & FY29 based upon escalated budgets from the 2023 Rate Study. •FY26 - Project remains categorized as Future.

Budget Page 428
Agenda Item #12.1.

PROJECT TITLE
S-52 WWTP Phase 1 Upgrades 18,260,358 68,259 1,700,000 20,028,617 S18-70 Replace 1% of Sewer Mains
Annually
22,527 820,000 620,000 1,462,527
S18-71 Crinella Pump Station
Upgrades
1,539,989 26,067 1,566,056
S21-01 WWTP Recycled Pipeline
and Pump Station
183,572 1,622,687 1,806,259
S23-01 Recycled Water - Crane Park
Irrigation Infrastructure
61,200 61,200
S23-02 Emergency Back-Up Power -
WWTP
1,779,884 35,506 1,815,390
S24-01 Closed-Circuit Television
(CCTV) Inspection Program,
Phase I
366,505 366,505
S24-02 High Priority Pipeline
Replacement
511,200 255,600 255,600 255,600 1,278,000
S24-03 ArcGIS Infrastructure
Development
7,582 45,611 53,193
S24-04 Recycled Water System
Master Plan Update
241,698 258,302 500,000
S24-05 Del Campo Court Gravity
Main Improvements
246,295 361,705 608,000
S25-01 Flow Monitoring Program 60,000 60,000
S26-01 Model Update and System
Analysis
50,000 50,000
S26-02 Asset Management &
Computerized Maintenance
& Management System
Development/Implementation
22,575 110,099 132,674
S27-01 WWTP Pond Cleaning,
Decommissioning, and
Repurpose
500,000 500,000 1,000,000
22,732,185 2,929,337 2,835,600 1,280,099 755,600 255,600 30,788,421 PROJECT FUNDING SOURCES
421 Go Bonds 2,917,629 2,815,467 2,635,600 1,120,000 500,000 9,988,696 571 Wastewater Rate Revenues 2,832,968 113,870 160,099 255,600 255,600 3,618,137 742 Storm Drain Impact Fees 200,000 200,000
773 Wastewater Capital
Improvement - HMGP Funds
1,361,326 1,361,326
773 Wastewater Capital
Improvement
2,169,860 2,169,860
773 Wastewater Capital
Improvement - Debt
12,739,496 12,739,496
774 Wastewater Impact Fees 710,906 710,906
22,732,185 2,929,337 2,835,600 1,280,099 755,600 255,600 30,788,421 FY2025-26 to FY2029-30
Category Summary Report
4 - Wastewater
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 429
Agenda Item #12.1.

WWTP Phase 1 Upgrades
Category
Project 1 Chaix Ln
Wastewater
Project No: S-52
Public Works
Location:

Responsible
Department:

Budget Page 430
Agenda Item #12.1.

2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 1,990,196 1,990,196
3120 - Environmental/Planning 125,962 125,962
3140 - Legal Services 86,151 86,151
3150 - Construction Management 1,113,642 1,113,642
3160 - Construction Contract 1,700,000
16,644,407
14,944,40
7 3170 - Contingency 68,259 68,259
EXPENDITURE TOTALS 18,260,35 68,259 1,700,000 20,028,617 8 FUNDING SOURCES
421-Go Bonds 1,700,000 1,700,000
571-Wastewater Rate Revenues 2,640,096 68,259 2,708,355 773-Wastewater Capital Improvement 2,169,860 2,169,860
773-Wastewater Capital Improvement -
Debt
12,739,496
12,739,49
6 774-Wastewater Impact Fees 710,906 710,906
FUNDING TOTALS 18,260,35 68,259 1,700,000 20,028,617
8 EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Construction; delays
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Wastewater Treatment Plant (WWTP) Phase I Upgrades Project was initiated in response to a State Cease and Desist Order requiring the City to bring the plant into regulatory compliance. This major infrastructure initiative includes significant upgrades to the City's wastewater treatment capabilities, as well as site improvements and environmental restoration measures. Key components of the project include: -Progress upgrades to achieve compliance with discharge requirements, levee stabilization and repair to protect facility infrastructure, sludge removal and site restoration to improve long-term operational efficiency, and consolidation of multiple CIP projects into a single delivery scope: S-53, S-62, S-66, and S18-79.

This project is critical for ensuring the City's regulatory compliance, environmental protection, and long-term reliability of wastewater infrastructure.

PROJECT NOTES:

Resolution 2019-40: Approved PSA with HydroScience ($440,000) to serve as Owner's Representative.

Resolution 2020-28: Approved Amendment #1 with Hydroscience for an additional $255,380 (revised total:
$695,380)
Legal services costs include private placement debt issuance. •FY24 - Project was anticipated to be completed by late 2023 / early 2024. •FY25 - Delays occurred, shifting anticipated project acceptance to FY25 Q3. -RESO 2025-047 approved GO Bonds to fund Change Orders in total of $779,498. •FY26 - Additional delays have pushed final acceptance to FY26 Q1. -Additional funding required to cover cost overruns associated with extended project duration and construction escalation.

Budget Page 431
Agenda Item #12.1.

Replace 1% of Sewer Mains Annually
Category
Project Various
Wastewater
Project No: S18-70
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 1,445 50,000 50,000 101,445
3150 - Construction Management 70,000 50,000 120,000
3160 - Construction Contract 21,082 630,000 470,000 1,121,082 3170 - Contingency 70,000 50,000 120,000
EXPENDITURE TOTALS 22,527 820,000 620,000 1,462,527
FUNDING SOURCES
421-Go Bonds 620,000 620,000 1,240,000
571-Wastewater Rate Revenues 22,527 22,527
742-Storm Drain Impact Fees 200,000 200,000
FUNDING TOTALS 22,527 820,000 620,000 1,462,527
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Annual Sewer Main Replacement Project is designed to replace the City's sewer mains each year to maintain and upgrade the wastewater collection system. It is anticipated that each fiscal year, a new sewer replacement project will be identified and implemented, prioritizing locations based on condition assessments and system needs.

PROJECT NOTES:
•FY24 - Included in GO Bond Tranche 3 funding totaling $1.240 million, scheduled to begin in FY27. - High priority areas near water bodies are excluded from this project and will be addressed separately. •FY25 - Project commencement anticipated in FY27, aligning with funding availability and infrastructure planning.
•FY26 - anticipate review of CCTV/pipe defect rating work completed by FY26Q1 to develop projects for construction in FY27 & FY28 per funding schedule.
-Transfer of $200,000 - Storm Drain Impact Fee's from CIP Project No. D20-01 Budget Page 432
Agenda Item #12.1.

Crinella Pump Station Upgrades
Category
Project Crinella Neighborhood
Wastewater
Project No: S18-71
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 159,963 1,067 161,030
3150 - Construction Management 25,000 25,000
3160 - Construction Contract 1,200,022 1,200,022
3170 - Contingency 180,004 180,004
EXPENDITURE TOTALS 1,539,989 26,067 1,566,056
FUNDING SOURCES
421-Go Bonds 1,539,989 26,067 1,566,056
FUNDING TOTALS 1,539,989 26,067 1,566,056
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Construction
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Crinella Pump Station Upgrades project is a critical wastewater infrastructure improvement initiative designed to enhance the reliability, efficiency, and environmental performance of the pump station located in the Crinella residential neighborhood. The station pumps raw wastewater to a gravity sewer main on Railroad Avenue, which then directs flow to the City's wastewater treatment plant. A key component includes upgrading the pump station's structure and pumping systems to improve operational efficiency and longevity. This project is a critical investment in the wastewater infrastructure, supporting long-term system reliability and neighborhood quality of life.

PROJECT NOTES:
•FY24 - Project included in GO Bond scope to fund structural and system upgrades. -Scope includes reimbursing design and construction costs as part of the bond allocation. -Authorized for bidding per Resolution 2023-122 on September 12, 2023. •FY25 - Notice of award issued per Resolution 2024-132 on September 24,2024. •FY26 - anticipate construction completion FY25Q4.

Budget Page 433
Agenda Item #12.1.

WWTP Recycled Pipeline and Pump Station
Category
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S21-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 130,170 237,034 367,204
3160 - Construction Contract 52,847 1,366,153 1,419,000 3170 - Contingency 19,500 19,500
3180 - CIP Overheads 555 555
EXPENDITURE TOTALS 183,572 1,622,687 1,806,259
FUNDING SOURCES
421-Go Bonds 183,572 1,622,687 1,806,259
FUNDING TOTALS 183,572 1,622,687 1,806,259
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Design procurement
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The WWTP Recycled Pipeline and Pump Station Project aims to enhance the distribution of recycled water from the wastewater treatment plant (WWTP) to spray fields and City customers via a mainline connection. This project is a key initiative in expanding recycled water use. It supports the City's long-term sustainability goals by maximizing wastewater reuse and reducing demand on potable water sources.

PROJECT NOTES:   •Existing Contract - Contract in place with Hydroscience for design services. $96,153 expended through May 18, 2022; last invoice paid on January 11, 2022. •FY24 - $1.719M included in GO Bond funding for project implementation. - Related design funding allocated under S23-01 (Crane Park Irrigation Infrastructure) and S24-04 (Recycled Water Master Plan Update).
•FY25 - Pending execution of contract amendment with Hydroscience for additional design work, including pump station and storage tank(s), per Council action FY25 Q2. - Appropriated Funding Update: $130,000 spent as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024), this leaves a balance of $1,550,307 remaining in the Continued Approp. funds as of 10/22/2024.
•FY26 - RFP/Q for existing pump station evaluation FY25Q4 vs. construction of new ps; additionally, ps Total Dynamic Head capacity based upon solutions borne through the Water Management Plan process (W25-03) expected to be completed FY26Q2
-Change in funding of $103,105 from Wastewater Impact Fees to GO Bonds.

Budget Page 434
Agenda Item #12.1.

Recycled Water - Crane Park Irrigation Infrastructure
Category
Project WWTP to Crane Park
Wastewater
Project No: S23-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 61,200 61,200
3170 - Contingency 0
EXPENDITURE TOTALS 61,200 61,200
FUNDING SOURCES
571-Wastewater Rate Revenues 61,200 61,200
FUNDING TOTALS 61,200 61,200
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:    Completed
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Recycled Water - Crane Park Irrigation Infrastructure project involved the installation of recycled water piping necessary to connect the City's existing recycled water main to Crane Park's irrigation system. Project objectives included: -Extending recycled water infrastructure from the Grayson Avenue/Valley View intersection to Crane Park's south entrance, enabling future irrigation at Crane Park to use recycled water in alignment with the City's Recycled Water Master Plan (S24-04), supporting commitments outlined in the Long Meadow Ranch (LMR) Development Agreement.

PROJECT NOTES:

Per LMR Development Agreement: The project fulfills recycled water infrastructure obligations related to Crane Park service.
•FY24 - Recycled water main already exists along Grayson Avenue from SR29 to Valley View/Crane. - Project budget included in the Water/Wastewater Rate Study. - Evaluated and coordinated with the S24-04 Recycled Water Master Plan to ensure viability. •FY25 - Pipeline connection from Grayson/Valley View to Crane Park's south entrance was constructed under project R23-79.
- Notice of Completion (NOC) authorized per Resolution 2024-112 on July 23, 2024. - Included in NOC presented for W21-01 at the City Council meeting on October 22, 2024. - Project marked as "Completed."
Budget Page 435
Agenda Item #12.1.

Emergency Back-Up Power - WWTP
Category
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S23-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 1,585,140 35,506 1,620,646 3170 - Contingency 194,664 194,664
3180 - CIP Overheads 80 80
EXPENDITURE TOTALS 1,779,884 35,506 1,815,390
FUNDING SOURCES
421-Go Bonds 418,558 35,506 454,064
773-Wastewater Capital Improvement -
HMGP Funds
1,361,326 1,361,326
FUNDING TOTALS 1,779,884 35,506 1,815,390
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Construction
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Emergency Back-up Power - WWTP project is a critical infrastructure upgrade to ensure operational continuity of the City's wastewater treatment system during power outages or natural disasters. The Project will replace the aging emergency generator, increase generator capacity, and provide reliable back-up power to this essential City facility, enhancing resilience and disaster preparedness.

PROJECT NOTES:

This project is partially funded by the Hazard Mitigation Grant Program (HMGP), with grant funds secured through FEMA and the California Office of Emergency Services (Cal OES). •FY25 - Construction contract awarded per Resolution 2023-093 on July 25, 2023 - Construction anticipated to begin in FY25 Q3, coordinated with CIP No. C23-01 - Additional HMGP funds requested to cover a $602,390 bid overage. - Continued Appropriation Notes: $11,500 expended for generator demolition as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024)
•FY26 - anticipate completion FY25Q4
-Updated funding sources to reflect 25% match from the City & 75% HMGP funds Budget Page 436
Agenda Item #12.1.

Closed-Circuit Television (CCTV) Inspection Program, Phase I Category
Project Citywide
Wastewater
Project No: S24-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 319,407 319,407
3170 - Contingency 47,098 47,098
EXPENDITURE TOTALS 366,505 366,505
FUNDING SOURCES
421-Go Bonds 366,505 366,505
FUNDING TOTALS 366,505 366,505
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Nearly complete
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Closed-Circuit Television (CCTV) Inspection Program - Phase I is a citywide wastewater infrastructure evaluation initiative. The project involves the CCTV inspection of approximately 63,000 linear feet of gravity sewer mains in order to: identify pipes in poor condition and those contributing to excessive inflow and infiltration(I/I), assign defect ratings to prioritize repair or replacement needs, differentiate high-priority segments (e.g., pipes near water bodies) from lower-priority segments, and develop a data-driven CIP for future rehabilitation and replacement projects. This project supports long-term asset management and system reliability.

PROJECT NOTES:
•FY24 - Project funded through GO Bond Tranche 1.
- Funding added to project scope and executed a contract for full-system CCTV inspection services per Resolution 2023-99, adopted August 8, 2023.
•FY25 - Project acceptance anticipated in FY25 Q3, following completion of inspection and reporting. •FY26 - anticipate completion of remaining trunk line CCTV during FY25Q4.

Budget Page 437
Agenda Item #12.1.

High Priority Pipeline Replacement
Category
Project Various
Wastewater
Project No: S24-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 30,000 15,000 15,000 15,000 75,000
3150 - Construction Management 30,000 15,000 15,000 15,000 75,000 3160 - Construction Contract 410,000 205,000 205,000 205,000 1,025,000 3170 - Contingency 41,200 20,600 20,600 20,600 103,000
EXPENDITURE TOTALS 511,200 255,600 255,600 255,600 1,278,000 FUNDING SOURCES
421-Go Bonds 511,200 255,600 766,800
571-Wastewater Rate Revenues 255,600 255,600 511,200
FUNDING TOTALS 511,200 255,600 255,600 255,600 1,278,000 EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Ongoing
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The High Priority Pipeline Replacement Project is an annual wastewater infrastructure program targeting the rehabilitation or replacement of gravity sewer pipelines in poor condition and located within 300 feet of water bodies. This program focuses on minimizing environmental risk by addressing potential sources of inflow and infiltration (I&I) in sensitive areas. Key components include: - replacement of approximately 9,500 linear feet of high-risk sewer mains, targeted improvements based on funding availability and assessment outcomes.

PROJECT NOTES:
•FY24 - Project funding established through wastewater rates: $1,278,000 over 5 years ($255,600/year). •FY25 - Evaluation and prioritization pending completion of CCTV inspections under CIP No. S24-01. -Professional Services Agreement (PSA) for condition assessment anticipated for execution in FY25 Q3. •FY26 - CCTV inspection completion anticipated by FY25 Q4. -Begin project scoping and design for first-phase construction by FY26 Q2. -Proximity threshold increased from 200' to 300' based on a negotiated draft Settlement Agreement with River Watch of California.
-Change in funding of $511,200 from Wastewater Rate Revenues and $255,600 from 2024 Water Bonds to GO Bonds.

Budget Page 438
Agenda Item #12.1.

ArcGIS Infrastructure Development
Category
Project Citywide
Wastewater
Project No: S24-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 7,582 45,611 53,193
EXPENDITURE TOTALS 7,582 45,611 53,193
FUNDING SOURCES
571-Wastewater Rate Revenues 7,582 45,611 53,193
FUNDING TOTALS 7,582 45,611 53,193
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Ongoing
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The ArcGIS Infrastructure Development Project supports the acquisition, setup, and integration of Esri's ArcGIS platform for use in wastewater utility mapping, asset management, and long-term planning. This project will enable the City to develop a centralized geospatial data system that enhances decision-making, supports regulatory compliance, and facilities long-term capital planning. Project components include: Purchase and initial configuration of ArcGIS software licenses, data acquisition, digitization, and spatial integration of the City's wastewater infrastructure assets, development of internal dashboards, field apps, and asset management tools, and implemented jointly with the water utility as part of a shared geospatial system (see CIP Project W24- 03).

This project aligns with the recommendations of the Integrated Utility Master Plan (Chapter 7 & Appendix C) and supports modernization of utility operations.

PROJECT NOTES:
•FY24 - Budget is shared with Water CIP Project W24-03 for joint system development. •FY25 - Budgets adjusted to reflect updated (escalated) costs based on W24-03 estimates. •FY26 - Due to funding constraints, full system development is on pause until sufficient cash flow is available. -Project status remains "Ongoing," with foundational setup activities completed or deferred based on available resources.

Budget Page 439
Agenda Item #12.1.

Recycled Water System Master Plan Update
Category
Project Citywide
Wastewater
Project No: S24-04
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 241,698 258,302 500,000
EXPENDITURE TOTALS 241,698 258,302 500,000
FUNDING SOURCES
421-Go Bonds 162,710 258,302 421,012
571-Wastewater Rate Revenues 78,988 78,988
FUNDING TOTALS 241,698 258,302 500,000
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Delayed
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Recycled Water System Master Plan Update aims to develop a comprehensive planning document and capital improvement strategy to expand the City's use of recycled water. The updated plan will identify infrastructure needs, prioritize service areas, evaluate treatment and storage capacities, and provide a roadmap for implementation based on stakeholder engagement and policy objectives. Key plan components include:

Assessment of existing and future recycled water demands, evaluation of distribution, treatment, and storage infrastructure, development of a phased capital improvement project, and integration with water policy initiatives, including Water Neutrality and overall water resource planning.

PROJECT NOTES:
•FY24 - Professional Services Agreement (PSA) authorized per Resolution 2023-62 on June 16, 2023. •FY25 - Project is being coordinated with CIP Project W24-08 to support the development of Water Neutrality in -lieu fee projects.
- Project status marked "Delayed" as it is currently on pause pending completion of CIP W25-03 (Water Management Plan), which will inform potential alternative uses within the City's comprehensive water portfolio. -Change in funding from only Wastewater Rate Revenues to split with GO Bonds.

Budget Page 440
Agenda Item #12.1.

Del Campo Court Gravity Main Improvements
Category
Project Del Campo Court
Wastewater
Project No: S24-05
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 246,295 246,295
3150 - Construction Management 0
3160 - Construction Contract 318,904 318,904
3170 - Contingency 42,801 42,801
EXPENDITURE TOTALS 246,295 361,705 608,000
FUNDING SOURCES
421-Go Bonds 246,295 361,705 608,000
FUNDING TOTALS 246,295 361,705 608,000
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Evaluation
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Del Campo Court Gravity Main Improvements project will replace deteriorated sections of the wastewater collection system to improve capacity and reliability in the Del Campo Court and Paseo Grand Drive area. This project includes: replacement of approximately 450 linear feet of 15-inch and 18-inch diameter sewer pipeline along Del Campo Court, between Hunt Avenue and Paseo Grand Drive, replacement of approximately 910 linear feet of 18-inch diameter pipeline along Paseo Grand Drive, between Del Campo Court and Los Robles Court. This project is intended to reduce the risk of system failure and improve wastewater conveyance.

PROJECT NOTES:
•FY24 - Project funded through GO Bond Tranche 1.
- Procurement planned during FY24 to initiate project design. •FY25 - Design and construction management services authorized per Resolution 2024-057 approved May 14, 2024.
- Design work schedule to begin following completion of CCTV inspection under project S24-01. •FY26 - Upon review of preliminary CCTV inspection, pipe did not warrant complete rehab.  Evaluating for reduced scope for construction in FY26Q2.

Budget Page 441
Agenda Item #12.1.

Flow Monitoring Program
Category
Project Various
Wastewater
Project No: S25-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 60,000 60,000
3160 - Construction Contract 0
EXPENDITURE TOTALS 60,000 60,000
FUNDING SOURCES
421-Go Bonds 60,000 60,000
FUNDING TOTALS 60,000 60,000
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Pending
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Flow Monitoring Program is a temporary data collection initiative designed to quantify inflow and infiltration (I/I) rate within the City's wastewater collection system. The results will provide critical input to prioritize gravity sewer rehabilitation projects and support future hydraulic modeling and capital planning. Key objectives of the program include: installing temporary flow meters throughout key segments of the system, collecting flow data during wet and dry weather conditions to evaluate I/I contributions, supporting the development and calibration of the wastewater system hydraulic model (linked to CIP Project S26-01), and informing future sewer CIP priorities and compliance efforts.

This project is a foundational step in system-wide condition assessment and infrastructure investment planning.

PROJECT NOTES:
•FY24 - Project derived from the Integrated Utility Master Plan (Project WWRR-2). -Included in the wastewater rate study projections.
•FY25 - Project deferred to FY26 to align with the S26-01 Wastewater Model Update. •FY26 - Staff will procure flow monitoring equipment in FY25 Q3. -Installation and data collection to begin in preparation for S26-01 model calibration and system evaluation. -Change in funding of $60,000 from Wastewater Rate Revenues to GO Bonds.

Budget Page 442
Agenda Item #12.1.

Model Update and System Analysis
Category
Project Various
Wastewater
Project No: S26-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
571-Wastewater Rate Revenues 50,000 50,000
FUNDING TOTALS 50,000 50,000
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Future
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Model Update and System Analysis project will update the City's wastewater collection system hydraulic model using new flow monitoring data. This effort will provide a current and calibrated model that supports capacity analysis, system performance evaluation, and long-range planning. Key project tasks include:
calibration of the hydraulic model using data collected from the Flow Monitoring Program (CIP Project S25-01), evaluation of system capacity, identifying bottlenecks, overflow risks, and priority improvements, and establishing a modern tool for CIP planning development review, and regulatory reporting.

This project is essential for maintaining an accurate understanding of system behavior under varying flow conditions and ensuring data-driven investment decisions.

PROJECT NOTES:
•FY24 - Project originated from the Integrated Utility Master Plan (WWRR-4). -Included in the wastewater rate study projections.
•FY25 - Project to be developed in coordination with CIP Project S25-01 (Flow Monitoring Program), which provides required calibration data.
•FY26 - Plan to issue an RFP for modeling and analysis services in FY26 Q2. -Modeling work will commence upon receipt of final flow monitoring data.

Budget Page 443
Agenda Item #12.1.

Asset Management & Computerized Maintenance & Management System Development/Implementation Category
Project Citywide
Wastewater
Project No: S26-02
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 22,575 110,099 132,674
EXPENDITURE TOTALS 22,575 110,099 132,674
FUNDING SOURCES
571-Wastewater Rate Revenues 22,575 110,099 132,674
FUNDING TOTALS 22,575 110,099 132,674
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Future
PRIORITY:   Medium
PROJECT PURPOSE & DESCRIPTION:

The Asset Management & Computerized Maintenance Management System (CMMS) Development/Implementation Project is an initiative to establish a comprehensive, centralized platform for tracking wastewater system assets, managing maintenance activities, and supporting long-term capital planning. Project goals include: conducting a software needs assessment and optimization planning, developing a citywide wastewater asset management program aligned with industry best practices, procuring and implementing a CMMS platform for scheduling, tracking, and documenting maintenance and repair activities, and integrating with existing GIS to improve coordination.

This project is a critical step toward modernizing utility operations, improving asset reliability, and ensuring datadriven decision-making.

PROJECT NOTES:
•FY24 - Project scope included in the Integrated Utility Master Plan (Chapter 7 & Appendix C). -Project costs are shared with Water CIP Project W26-02. •FY25 - Delivery retained for FY26 and FY27 due to cash flow considerations. -Resolution 2024-054 (adopted May 14, 2024 authorized execution of a multi-year agreement to develop and maintain the CMMS system.
•FY26 - May need to defer some expenditures to subsequent fiscal years or identify alternative funding sources to support full implementation.

Budget Page 444
Agenda Item #12.1.

WWTP Pond Cleaning, Decommissioning, and Repurpose
Category
Project 1 Chaix Lane
Wastewater
Project No: S27-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 150,000 10,000 160,000
3150 - Construction Management 20,000 50,000 70,000
3160 - Construction Contract 300,000 400,000 700,000
3170 - Contingency 30,000 40,000 70,000
EXPENDITURE TOTALS 500,000 500,000 1,000,000
FUNDING SOURCES
421-Go Bonds 500,000 500,000 1,000,000
FUNDING TOTALS 500,000 500,000 1,000,000
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:   Future
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

Following the completion of the Wastewater Treatment Plant (WWTP) Phase I Upgrades (CIP Project S-52), this project will address the cleaning, decommissioning, and repurposing of the former treatment ponds at the WWTP site. The project involves sludge removal, potential reconfiguration of pond capacity, and permitting through the State Water Resources Control Board. Key project components include: processing and off-hauling accumulated sludge from the treatment ponds, decommissioning the ponds no longer required for active treatment, evaluating alternative pond uses for I/I peak flow management or recycled water storage, and completing design, environmental permitting, and construction to meet regulatory and operational requirements.

This project ensures proper site closure, environmental protection, and potential valve-added reuse of existing infrastructure.

PROJECT NOTES:
•FY24 - Project included in the wastewater rate study to support long-term planning. •FY25 - Project may be delayed pending operational review of CIP Project S-52 (WWTP Upgrades) in FY25 W3.
-Continued use of ponds may be needed for influent I/I management or recycled water discharge buffering. •FY26 - While ponds are still required to accommodate wet-weather I/I surges, reconfigured options will be assessed.
-The accumulated sludge must be processed and removed regardless of future use. -Plan to develop and issue RFP for design and permitting services in FY26 Q4.

Budget Page 445
Agenda Item #12.1.

PROJECT TITLE
D24-01 Oak Avenue Storm Drain
Rehab
1,154,000 1,154,000
R19-03 Sulphur Creek Erosion
Repair
95,206 20,000 115,206
R20-01 Mitchell Drive to Sulphur
Creek Storm Drain
59,800 59,800
R20-02 Mills Lane Storm Drain
Project
643,496 643,496
798,502 1,174,000 1,972,502
PROJECT FUNDING SOURCES
101 General Fund 52,905 52,905
225-
229
Gas Tax 6,895 6,895
421 Go Bonds 954,000 954,000
700 Flood Control Funds 95,206 20,000 115,206
741 LMR Cost Share 330,000 330,000
742 Storm Drain Impact Fees 313,496 200,000 513,496
798,502 1,174,000 1,972,502
FY2025-26 to FY2029-30
Category Summary Report
5 - Stormwater
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
Continued
Approp.

Exp/Enc as
of 2/28/2025
Budget Page 446
Agenda Item #12.1.

Oak Avenue Storm Drain Rehab
Category
Project Oak Ave from Spring St. to Madrona
Ave.

Stormwater
Project No: D24-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 115,000 115,000
3150 - Construction Management 115,000 115,000
3160 - Construction Contract 809,000 809,000
3170 - Contingency 115,000 115,000
EXPENDITURE TOTALS 1,154,000 1,154,000
FUNDING SOURCES
421-Go Bonds 954,000 954,000
742-Storm Drain Impact Fees 200,000 200,000
FUNDING TOTALS 1,154,000 1,154,000
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Design
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Oak Avenue Storm Drain Rehabilitation Project is a critical update aimed at enhancing stormwater management along Oak Avenue from Spring St. to Madrona Ave. This project will increase storm drain capacity in accordance with the 2021 Integrated Utility Master Plan (IUMP). This project is designed to support long-term infrastructure sustainability and flood mitigation efforts within the city.

PROJECT NOTES:
•FY24 - Identified as IUMP Project No. SD-1A
-Project revived from a 2008 initiative per Resolution 2023-133 (October 10, 2023). -Scope includes finalizing design plans and initiating the permitting process for stormwater outfall to Sulphur Creek.
-Developed in coordination with CIP No. R24-02 to ensure seamless roadway and storm drain integration. •FY25 - Design completion expected in FY25 Q3.
-Bidding process anticipated in FY25 Q4 as part of a phased project approach. -Budget adjustments to be made based on updated engineering estimates. •FY26 - Design completion FY25Q4; underground construction FY26Q1-Q2 -Transfer of $200,000 - Go Bond Funds to CIP Project No. S18-70 Budget Page 447
Agenda Item #12.1.

Sulphur Creek Erosion Repair
Category
Project St. Helena, CA 94574 - Base of a mature
valley oak, approximately 100 feet
upstream of the confluenc
Stormwater
Project No: R19-03
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 54,277 20,000 74,277
3150 - Construction Management 551 551
3160 - Construction Contract 40,378 40,378
EXPENDITURE TOTALS 95,206 20,000 115,206
FUNDING SOURCES
700-Flood Control Funds 95,206 20,000 115,206
FUNDING TOTALS 95,206 20,000 115,206
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Sulphur Creek Erosion Repair Project addresses bank erosion damage sustained during the 2016-2017 storm season. This project is part of the 2017 Flood Control Project's post-construction monitoring and adaptive management program, ensuring long-term stability and environmental compliance. The repairs will be made utilizing funds from the Flood Control Project adaptive management program. This project aims to enhance creek resilience, prevent future erosion, and protect infrastructure and natural habitats.

PROJECT NOTES:
•FY23 - Project completed, pending final review and documentation •FY24 - Budget allocated for monitoring and reporting requirements to regulatory agencies as part of the postconstruction compliance phase. •FY25 - Budget extended to cover the completion of the monitoring period and facilitate the final project closeout.

Budget Page 448
Agenda Item #12.1.

Mitchell Drive to Sulphur Creek Storm Drain
Category
Project Mitchell Drive to Sulphur Creek
Stormwater
Project No: R20-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3160 - Construction Contract 59,800 59,800
EXPENDITURE TOTALS 59,800 59,800
FUNDING SOURCES
101-General Fund 52,905 52,905
225-229-Gas Tax 6,895 6,895
FUNDING TOTALS 59,800 59,800
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   Incorporated into CIP No. D24-01
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Mitchell Drive to Sulphur Creek Storm Drain Project is a critical infrastructure improvement initiative aimed at enhancing stormwater management and reducing flood risks in the area.

The project includes:
-Replacing the existing storm drainpipe on Mitchell Drive to improve structural integrity and drainage performance.
-Slip-lining a portion of the storm drainpipe from Mitchell Drive to Sulphur Creek, extending the lifespan of aging infrastructure.

This project will enhance stormwater flow capacity, reduce potential roadway flooding, and improve long term infrastructure resilience.

PROJECT NOTES:
•FY25 - Project developed in conjunction with D24-01 (Oak Avenue Storm Drain Rehab) and R24-02 (Oak Avenue Rehabilitation Project) to align stormwater upgrades with ongoing roadway improvements. Design and construction planning to be coordinated with these projects to maximize efficiency and cost-effectiveness. •FY26 - scheduled to be delivered with D24-01 & R24-02 projects on Oak Ave.; Design completion FY25Q4; underground construction FY26Q1-Q2
Budget Page 449
Agenda Item #12.1.

Mills Lane Storm Drain Project
Category
Project Mills Lane from State Highway 29 east
to the Napa River
Stormwater
Project No: R20-02
Public Works
Location:

Responsible
Department:

Budget Page 450
Agenda Item #12.1.

2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 585,015 585,015
3120 - Environmental/Planning 58,481 58,481
EXPENDITURE TOTALS 643,496 643,496
FUNDING SOURCES
741-LMR Cost Share 330,000 330,000
742-Storm Drain Impact Fees 313,496 313,496
FUNDING TOTALS 643,496 643,496
EXPENDITURE ACCOUNTS:    741-5014-
STATUS:   On Hold
PRIORITY:   Low
PROJECT PURPOSE & DESCRIPTION:

The Mills Lane Storm Drain Project is a longstanding stormwater infrastructure improvement initiative designed to enhance drainage capacity and flood mitigation along Mills Lane, from State Highway 29 east to the Napa River. Originally conceptualized in 1974 and incorporated into various City planning documents, including: the 2000 Master Plan of Drainage, The Storm Drain Impact Fee Plan, The 2005 Highway 29 Specific Plan, and The Program Environmental Impact Report (EIR) (SCH #2001082017) prepared in 2003. This project is a stormwater management investment that will improve drainage along Mills Lane and adjacent areas, enhancing flood resilience and stormwater flow efficiency.

PROJECT NOTES:
•Resolution 2020-26 - Established the project with an initial budget of $200,000. •Resolution 2020-92 - Increased project budget by $57,357. •Resolution 2021-21 - Increased project budget by $25,139. •Resolution 2021-59 - Increased project budget by $27,444. •2020 Development Agreement with LMR Destinations LLC (LMR):
--The City is responsible for the design and permitting of storm drain improvements. --LMR is responsible for constructing certain storm drain improvements necessary to extend the storm drain along Mills Lane, La Fata Street, Fountain Street, Grayson Avenue, Main Street (to Charter Oak Ave), and Vidovich Avenue.
--The City will reimburse LMR for 82% of construction costs, using 50% of Transient Occupancy Tax (TOT) revenue from LMR, with an option to use grant funding or other sources if available. •FY24 - No additional budget appropriated but the project remains open pending the developer's submission of improvement plans.
-Resolution 2024-106 (June 25, 2024): Authorized $330,000 payment to PG&E for power line realignment related to the Farmstead Development Project.
•FY25 - Project currently on hold, pending progress of the Farmstead Development Project. •FY26 - project remains on hold.

Budget Page 451
Agenda Item #12.1.

Appendices
Appendix A – City Adopted Financial Policies
Appendix B – City of St. Helena Vision and Mission Statement Appendix C – City Council Goals and Objectives
Appendix D – FY 2025‐26 and 2026‐27 Budget Calendar
Appendix E – FY 2025‐26 GANN Appropriations Limit -
Forthcoming after City Council Adoption
Budget Page 452
Agenda Item #12.1.

APPENDIX A

FINANCIAL POLICIES

SUMMARY OF POLICIES
The City Council of the City of St. Helena has adopted several financial policies, these policies are included in the summary table below.  All financial policies can be accessed through the City’s website at: https://www.cityofsthelena.org/finance/page/policies.  The City’s Financial Policy P‐ FI‐0016 is include in Appendix A.  All financial policies are reviewed and updated as necessary.

POLICY NUMBER POLICY TITLE
P‐FI‐0001 Sale of City Surplus Property or Partial Interests in City Real Property P‐FI‐0002 Investment Policy
P‐FI‐0003 Non‐Profit Funding Policy
P‐FI‐0004 Capital Asset and Depreciation Policy
P‐FI‐0005 Water Leak Adjustment Policy
P‐FI‐0006 Unclaimed Check Policy
P‐FI‐0007 Grant Application and Management Policy
P‐FI‐0008 Business Subsidy Policy
P‐FI‐0009 Low Income Water and Wastewater Program Policy P‐FI‐0010 Purchasing Policy
P‐FI‐0011 Annual Budget Adoption Resolution
P‐FI‐0012 City Procurement Card Policy
P‐FI‐0013 Fraud Prevention and Detection Policy
P‐FI‐0014 Accounts Payable Payment Processing Policy
P‐FI‐0015 Fuel Card Policy
P‐FI‐0016 Financial Policy
P‐FI‐0017 Cash Controls Policy
P‐FI‐0019 Disconnection of Water Service for Nonpayment P‐FI‐0020 Donation Policy
P‐FI‐0021 Sale of Surplus Equipment, Supplies, and Property Budget Page 328
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Agenda Item #12.1.

City of St. Helena
City Council Policy
Finance
Policy
Financial Policy

P-FI-0016
Title:

Financial Policy
Policy # P-FI-0016
Revision # Revision #4
Implementation Date 2018-11-28
Last Update Date 2022-06-28
Approval by City Council May 23, 2023 Date Approved 2023-06-23 I. Purpose, Overview and Scope of this Policy
This document establishes policies of overall financial management, budget development, and fiscal administration for the City of St. Helena. Included herein are statements and principles designed to guide the City in maintaining its financial stability and delivering high-quality services to the public.

Formally adopted financial policies assist elected officials and City staff in the development of fiscal management practices, save time, and provide structure for financial decisions, promote public confidence, enhance transparency, and provide continuity over time.

These policies will be updated periodically, but are designed with a long-term perspective and provide the basic framework and road map for addressing a wide variety of financial and economic conditions that the City will encounter. A fiscal policy supports long-term planning and enhances the City’s effectiveness in implementing long-term strategies to deliver efficient public services.

This document provides a structured, central repository for a variety of fiscal policies which are organized into the following categories:

A. General Financial Principles
B. Annual Operating Budget Policy
C. Capital Improvement Program
D. Revenues
E. Expenditures
F. Cash Management
G. Debt Management
H. Fund Definitions
I. Fund Balance Classifications
J. Fund Balance Levels
K. Reserve Funds
L. Interfund Loans
M. Financial Reporting
N. Review and Update
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II. Authority
Updates to this policy require City Council approval.

III. Policy
A. General Financial Principles
It is the overall policy of the City of St. Helena to build upon a sound conceptual framework to:

1. Manage its financial resources in a responsible and prudent manner.

2. Provide financial information in a relevant, thorough and timely manner, and in a format that effectively communicates financial status to the Council, citizens, and City employees.

3. Establish and maintain prudent fund balance levels.

4. Maintain financial reporting in compliance with current governmental accounting standards.

5. Promote and implement a relevant and strong system of internal financial controls to manage significant risks and monitor the reliability and integrity of financial and operating reporting.

6. Promote constructive and proactive financial decision making that includes, and is responsive to, citizens input and guidance.

7. Integrate long-term operating and capital resources planning into the annual budget process.

8. Allow for uncertainties and maintain a posture of financial flexibility.

9. Develop programs in a manner that support the City’s long-term ability to cover costs and provide the level and quality of service expected by its citizens.

10. Manage debt responsibly.

11. Establish and implement investment policies in accordance with City code and State law.

B. Annual Operating Budget Policy

1. Adoption of Operating Budget
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a. In accordance with the St. Helena Municipal Code the operating budget is prepared on a biennial budget cycle which passes a two-year spending plan but continues to appropriate funds on an annual basis (a “rolling” biennial budget). Within this budget, City Council approves funds for two years with staff providing City Council mid-year budget reports and a mid-cycle report to update revenues and expenses as necessary. b. The biennial operating budget will be adopted by the City Council no later than June 30th of each budget year. The budget will include appropriations that provide expenditure authority to public officials responsible for operating their respective departments to fulfill obligations to provide public services as delegated by the City Council. c. Funds may not be expended for a new fiscal year until the budget for that fiscal year has been adopted by City Council or special provisions have been adopted by the City Council.
d. The budget presented must be balanced, which is when total projected expenditures do not exceed total estimated revenues. If projected expenditures exceed total estimated revenues, City Council may approve a planned use of accumulated fund balances in prior years for inclusion in the budget.
e. A 10-year Financial Forecast (Long Range Financial Forecast) shall be prepared annually projecting revenues and expenditures for the General Fund. This forecast shall be used as a planning tool in developing the operating budget. One-time revenue sources are not to be relied upon to fund on-going operations.

2. Controlling and Adjusting the Biennial Budget
a. The City structures and controls its budget by use of the following funds:
i. General Fund - is the primary operating fund of the City. It accounts for the receipt of property tax, general sales tax, transient occupancy tax, and other general revenues available to finance City operations. The General Fund accounts for all revenues and expenditures that do not fit the criteria to be accounted for in other funds with external restrictions imposed by their respective financing sources.
ii. Special Funds - account for resources externally restricted for use by their respective funding sources, such as grant programs financed by the State and Federal governments.
iii. Enterprise Funds - account for water and wastewater systems, and may be used for fee-based programs if the intention is to recoup almost all City costs through fees or other charges.

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iv. Internal Service Funds - account for centralized service costs (such as vehicle services made available to all operating departments). Charges from the internal service funds appear as an expenditure in the user department, and as revenue in the central service department.
b. The City’s budget is controlled at the fund level by the City Council. i. The City Council, as representatives of the public, is the sole authority for creating or increasing expenditure appropriations within a fund. The City Council is also the exclusive authority for approving changes in revenue estimates with funds.
c. Department Directors will be held directly responsible and accountable for their budgets as originally adopted by the City Council or as thereafter revised in accordance with this policy. The level of expenditure control for departments is at the departmental level. d. Departments that operate programs among different funds are limited to the appropriation levels within any one fund. This policy also describes the level of authority needed to amend the adopted budget.

3. Transfers and revisions to the adopted budget:
a. The City Council approves:
i. All increases in appropriations within a fund.
ii. All transfers of appropriations between funds.
iii. All decreases in appropriations, with the exception that the City Manager may direct Department Directors to suspend
expenditures pending Council consideration of decreases in appropriations needed to respond to fiscal emergency.
b. The City Manager approves:
i. The City Manager may make budget transfers between
departments or programs as long as those changes do not increase overall appropriations within any one given fund.

Transfers between funds, overall increases in fund
appropriations, and overall increases in project budgets can only be made through City Council action.
c. Department Directors may authorize the transfer of appropriations within a department, except transfers: (1) that would purport an increase in the number of regular personnel, and (2) that would decrease appropriations for capital outlay.
d. Finance Department:
i. The Finance Department is responsible for providing forms and instructions for requesting appropriation adjustments, and for analyzing and recommending adjustments to the City Manager.

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The Finance Department will record approved budgets and adjustments into the City’s financial system.
ii. The Finance Department will ensure that the City’s Annual Comprehensive Financial Report (ACFR) includes a comparison of actual expenditures against the final budget, as amended and adjusted under the authorities of this policy.

4. Operating expenditure appropriations not spent during the fiscal year lapse at year-end, except for:
a. Encumbrances or commitments, as in the form of finalized purchase orders made during the fiscal year that have not been completed at year-end.
b. Appropriations for capital improvement projects and ongoing grants with a life-cycle beyond one year.

5. Governmental funds use the modified accrual basis of accounting while proprietary and fiduciary fund types are budgeted on a full accrual basis of accounting. The ACFR presents City’s finances on a Generally Accepted Accounting Principles (GAAP) basis and the City’s budget is prepared in conformance with these standards.

6. The City’s budget must comply with the annual determination of the City’s appropriations limit (GANN Limit) calculated in accordance with Article XIIB of the Constitution of the State of California and the City shall adopt an annual resolution to this effect.

C. Capital Improvement Program

1. The City will develop and maintain a comprehensive capital improvement project list. As part of the list, the City will develop and maintain a five-year Capital Improvement Program (CIP) to be updated annually for authorization to spend in the upcoming fiscal year. The CIP should reflect the current and changing needs of the community as well as enhance the community’s quality of life.
a. Note: The five-year CIP is not a budget commitment, and its acceptance by City Council does not provide officials the authority to spend. The plan is an expression of recognized needs, and a tool for use in budgeting.

2. All projects within the CIP are to be tracked systematically and reports should clearly indicate funding provided, expenditures incurred, and required future Budget Page 458
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funding by project. Each project on the 5-year CIP list should include the following:
a. Name of project
b. Brief description of project
c. Project Phases (e.g. design, construction, construction management, etc.)
d. CIP Category (Civic, Streets, Stormwater, Water, Wastewater) e. CIP Number
f. Annual cost estimates
g. Source of funds
h. Unfunded CIP needs

3. CIP cost and project estimates should be updated and presented to the City Council every six months. Estimated annual costs over the lifetime of each project on the list will be refreshed every six months with this data being used as part of the Long-Range Financial Forecast.

4. In addition to the 5-year CIP list, the City will maintain a 30-year project list to better plan for long-term capital needs. This list will be updated on a biennial basis during odd years (opposite of the biennial budget cycle). This update will account for change in priorities based upon regulatory compliance, infrastructure needs, funding availability, and cost estimates. Updated costs over the lifetime of each project will be used as part of the Long-Range Financial Forecast

5. Capital improvements that specifically benefit a select group of users and/or are fee-for-service based are to be financed/funded through user fees, service charges, special assessments and taxes, or development impact fees.

6. Funding and Financing
a. Funding refers to the stream of public agency revenue that pays for or offsets the cost of an asset or service or supports repayment of debt that finances the asset.
b. Financing refers to the method of paying for an asset or service, including debt financing.

7. A Capital improvement budget should systematically identify potential funding sources and financing options and match those resources to the capital needs identified in the Capital Improvement Program. It should also identify which capital needs the agency will fund, when it will fund them, and from what resource.

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8. Capital improvements that specifically benefit a fee-for-service enterprise operation (such as Water/Wastewater) are to be financed/funded through the service fees generated within that operation and fund, except in the event the voters of the City approve taxes or assessments for the purpose of financing and/or funding such capital improvements, in which case revenues from the voter approved taxes or assessments may also be used to finance and/or fund those capital improvements. Fees charged for enterprise operations should be supported by periodic updates to the rate study prepared for those fees in accordance the California Constitution and all applicable laws. a. Notwithstanding the above paragraph, the city recognizes there may be emergency situations where enterprise operation capital improvements may need additional funding outside of the service fee structure, which may include direct borrowing and issuance of revenue bonds, and outside voter authorized initiatives. For the completion of critical enterprise capital projects, City Council may authorize use of General Fund unassigned fund balance in the following situations:
i. Life and safety emergencies
ii. Project completion is required (via mandate, cease and desist order, etc) and the current rate structure does not support the full cost to complete project.

9. The following shall be taken into consideration when using General Fund unassigned fund balance that specifically benefits a fee-for-service enterprise operation:
a. The City Council shall find that an emergency or extraordinary need exists to justify the use of these funds. Funds shall be appropriated only after the City Manager and Administrative Services Director have prepared and presented to the City Council an analysis of the emergency or extraordinary need that addressed the nature of the proposed expenditure(s) and any associated revenue requirements in subsequent years.
b. Use of fund balance does not cause the General Fund to fall below the reserve level identified in Section III.J.1.
i. If situation arises where reserve level may/will fall below the level identified in Section III.J.1., the City Manager and Administrative Services Director shall provide a funding plan to the City Council, including proposed source(s) of funding and a timeline to bring the balance of the General Fund reserve to the level identified in Section III.J.1.

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c. Although use of unassigned General Fund monies are considered unrestricted and may be used for any municipal purpose, the use of unassigned fund balance to an enterprise fund will normally be considered an interfund loan (see Section III.L) unless Council otherwise finds and documents an exigent need.

10. Transfers of resources to the CIP fund will be evaluated on an annual basis dependent upon the existence of available surplus dollars.

11. The City should strive to maximize the use of capital grants and State assistance in funding capital improvements before utilizing general revenue sources.

12. Funding Capital Improvements
The CIP uses a variety of funding sources to support projects. This section outlines some of the more common municipal funding sources used for funding capital improvements.
a. Pay-as-you Go (Cash or Pay-Go)
Debt financing is not always the most cost-effective way to purchase assets. Many times, the costs of interest and financing outweigh the costs of paying with cash, if that is an option. Pay-GO avoids these additional costs, but the agency must pay the full cost of the asset at the outset. Improvements typically made through the Pay-Go program tend to be smaller in scale and/or short-term improvements.

Additionally Pay-Go can be used to provide an additional funding source and offset long-term borrowing and used in conjunction with borrowing.
b. Long-Term Financing Methods
i. General Obligation Bonds (GO Bond)
• Permissible Projects – Acquisition and improvement of public property and facilities.
• Approval Procedure – Issuer resolution and ordinance; two-thirds voter approval.
• Source of Repayment – Ad Valorem property taxes
paid by owners of taxable property in the jurisdiction. ii. Special Assessment Bonds
• Permissible Projects – Acquisition of property and
improvement of infrastructure and additional facilities of benefit to the property that is charged.
• Approval Procedure – Engineers report, weighted
majority protect procedure.

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• Source of Repayment – Assessments on the
property/fees limited special benefit to the property
that is being charged.
iii. Special Tax (e.g. Mello-Roos) Bonds
• Permissible Projects – Acquisition and improvement of public property and facilities.
• Approval Procedure – Two-thirds voter approval or –
where there are fewer than 12 registered voters – by
landowners in the proportion to land owned within
the Community Facilities District.
• Source of Repayment – Special tax on property within
community facilities district.
iv. Certificates of Participation
• Permissible Projects – Unrestricted use.
• Approval Procedure – Resolution of governing board
approving lease or installment agreement.
• Source of Repayment – Lease or installment sale
agreement paid from General Fund (lease) or
special/enterprise (installment sale) revenues.
v. Revenue Bonds
• Permissible Projects – Acquisition and improvement of revenue-producing public property and facilities.
• Approval Procedure – Issuer resolution and in some
instances public vote.
• Source of Repayment – Service charges and other fees
paid by users of project or services.
vi. Mark-Roos JPA Bonds
• Permissible Projects – Acquisition and improvement of public property, facilities, and/or equipment.
• Approval Procedure – Resolution of governing boards
of JPA and participating entities.
• Source of Repayment – Taxes, user fees, lease or
installment payments, from local agencies to JPA.
c. Development Impact Fees
Development Impact Fees are collected to mitigate the impact of new development in the community. The amount of the impact fee collected is based on a portion of the financing needed for identified public facilities. Property being developed is assessed the fee(s) at the time the building permit is issued.
d. Donations and Developer Funding
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Projects may be funded by contributions and/or donations from private sources such as residents, developers, private organizations, and businesses. Contributions by developers and vendors may be reimbursed with City funds in future years through mechanisms such as a development agreement.
e. Enterprise Funds
Enterprise Funds account for specific services that are funded directly by fees and charges to users. These funds are intended to be fully selfsupporting and are not typically subsidized by any general revenue or taxes. Within each Enterprise Fund, budgets are developed which are sufficient to fund current year operations and maintenance expense, as well as provide for current and future years’ upgrade, replacement, and expansion-related capital construction requirements. f. Grants
Some projects are entirely or partially funded by grants and reimbursements from the State and federal government and other agencies. The receipts of certain grants and reimbursements typically follow the award of contracts.

D. Revenues

1. The City will strive to maintain a diversified and stable revenue base to minimize the impact of economic fluctuation.

2. The City will seek out, apply for, and effectively administer Federal, State, and other grants that address the City’s current operating and capital priorities in accordance with P-FI-0007 – Grant Application and Management Policy.

3. The City will pursue revenue collection and auditing to assure that funds due to the City are accurately received in a timely manner.

4. Use of one-time revenues for ongoing expenditures is discouraged.

Unpredictable revenues, such as excess ERAF, are budgeted conservatively and any amount collected in excess of the budget is generally carried forward in the fund balance.

5. The City will seek reimbursement for State mandated costs whenever possible.

6. The City will adopt user fees with appropriate levels of cost recovery.

7. User fee studies should be performed and updated every five years to ensure the proper balance of costs and service charges. The City should strive to cover Budget Page 463
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the full cost of providing non-tax and discretionary fee-based service operations except to the extent that City Council approves defined subsidy levels by program area.

8. Operating departments are to review public services to identify and determine those appropriate for fee collection. Recommendations for new fees are to be presented to the City Council for adoption to ensure fees reflect all direct and reasonable indirect costs of providing such services.

9. Enterprise operations, in general, are intended to be self-supporting.

E. Expenditures

1. Expenditures are to be budgeted and controlled so as to not exceed estimated revenues plus the approved and planned use of fund balances accumulated in prior years.

2. The City will conduct a mid-year financial status review to determine if projected revenues and expenditures meet target levels. If an operating deficit is projected at year-end, the City should evaluate the need for immediate corrective and/or mitigating actions, including operating or capital expenditure reductions and/or activate the use of established contingency balances. The deferral of essential and scheduled operational expenditures into the following fiscal year or the use of short-term loans and transfers to balance the budget should be avoided.

3. The City implements a formal purchasing system, principles, and guidelines to ensure that expenditure levels are monitored throughout the course of any fiscal year.

F. Cash Management

1. Annually the City’s Investment Policy P-FI-0002 is reviewed and presented to City Council for adoption.

2. Investments for the City are reported at fair value (generally based on quoted market prices). The State Treasurer’s Investment Pool and California Asset Management Program (CAMP) operate in accordance with appropriate state laws and regulations. The reported value of the pool is the same as the fair value of the pool shares.

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G. Debt Management

1. The types of debt appropriate for the City include the following: general obligation bonds, bond or grant anticipation notes, lease revenue bonds, certificates of participation and lease-purchase transactions, other revenue bonds and certificates of participation, land-secured financings, such as special tax revenue bonds issued under the Mello-Roos Community Facilities Act of 1982, as amended, and limited obligation bonds issued under applicable assessment statutes, and tax increment financing to the extent permitted under state law. The City may from time to time find that other forms of debt would be beneficial to further its public purposes and may approve such debt without an amendment of this policy.

2. The City should plan the use of debt in a manner that sustains financial payments at manageable levels.

3. The City will strive to integrate its debt issuances with the goals of its capital improvement program by timing the issuance of debt to ensure that projects are available when needed in furtherance of public purposes. Normal wear and tear, upkeep and maintenance of its infrastructure and facilities should be paid from available operating revenues so as to avoid the use of debt to fund infrastructure and facilities improvements that are the result of normal wear and tear.

4. The purposes for which long term debt may be appropriate include the following: (i) the project to be financed is necessary to provide basic services, (ii) the project to be financed will provide benefit to constituents over multiple years, (iii) total debt does not constitute an unreasonable burden to the City or its taxpayers and ratepayers, (iv) the debt is used to refinance outstanding debt in order to produce debt service savings or to realize the benefits of a debt restructuring. The City will not issue long-term debt to fund current operations and will seek to avoid the use of debt to fund infrastructure and facilities improvements in circumstances when the sole purpose of such debt financing is to reduce annual budgetary expenditures. Debt financing should only be used for long-term capital improvement projects with a useful life exceeding the term of the financing and for which the project revenues or specific identified revenue sources are sufficient to service the long-term debt. Debt Financing can be used if the cost of financing is favorable as compared to the use of City investment holdings over the financing term.

5. It is a policy goal of the Issuer to protect taxpayers, ratepayers and constituents by utilizing conservative financing methods and techniques so as to obtain the Budget Page 465
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highest practical credit ratings (if applicable) and the lowest practical borrowing costs. The City will seek to maintain a high credit rating through sound financial practices as a basis for minimizing borrowing costs.

6. Internal control procedures shall include monitoring all forms of debt annually in conjunction with the budget preparation process and report concerns and remedies, if necessary, to the City Council, to ensure that proceeds of debt will be directed to the intended use.

7. The City will diligently comply with and monitor compliance with all bond covenants.

8. The City will cause to be prepared and will timely post to the Electronic Municipal Market Access database (EMMA) all required annual continuing disclosures and, if needed, any material event notices.

9. The City will monitor all debt obligations for ongoing tax compliance and arbitrage reporting.

10. The City will not incur general obligation indebtedness for public improvements which exceed in aggregate 15% of the assessed value of all real and personal property of the City as specified in the California Government Code Section 43605.

11. The City will maintain a minimum net revenue coverage ratio for the Water and Wastewater funds (all annual revenues remaining after operating and maintenance expenses, net of pass-through grants, to annual debt service requirements net of excess appropriations required for variable rate debt) as required by each funding source.

H. Fund Definitions

1. Governmental Fund Type Definitions
Governmental fund types include the General Fund, special revenue funds, capital projects funds, debt service funds, and permanent funds. The Governmental Accounting Standards Board (GASB) has clarified the definitions of these funds as follows:
a. General Fund – The General Fund should be used to account for and report all financial resources not accounted for and reported in another fund.
b. Special Revenue Funds – Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt Budget Page 466
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service or capital projects. The restricted or committed proceeds of specific revenue sources should be expected to continue to comprise a substantial portion of the inflows reported in the fund. Other resources (investment earnings and transfers from other funds, for example) also may be reported in the fund if those resources are restricted, committed, or assigned to the specific purpose of the fund.

Governments should discontinue reporting a special revenue fund, and instead report the fund’s remaining resources in the general fund, if the government no longer expects that a substantial portion of the inflows will derive from restricted or committed revenue sources. c. Capital Projects Funds – Capital projects funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital-related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. d. Debt Service Funds – Debt service funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest, even if it is being accumulated for further years’ payments. Debt service funds should be used to report resources if legally mandated.
e. Permanent Funds – Permanent funds should be used to account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government’s programs. Permanent funds do not include privatepurpose trust funds, which should be used to report situations in which the government is required to use the principal or earnings for the benefit of individuals, private organizations, or other governments.

2. Proprietary Fund Type Definitions
Proprietary fund types include enterprise funds and internal service funds.

GASB has clarified the definitions of these funds as follows:
a. Enterprise Funds – GAAP provide that enterprise funds may be used to report any activity for which a fee is charged to external users for goods or services. Furthermore, a given activity must be accounted for in an enterprise fund if it meets any of the following criteria (in the context of its principal revenue sources):
i. There is outstanding debt that is backed solely by fees and charges;
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ii. Laws or regulations require that fees and charges be set to recover costs, including capital costs (depreciation or debt service); or
iii. There is a pricing policy that fees and charges be set to recover costs, including capital costs (depreciation or debt service). b. Internal Service Funds – Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost-reimbursement basis.

3. Fiduciary Fund Type Definitions
Generally Accepted Accounting Principles (GAAP) require fiduciary funds to report assets held in trustee or agency capacity for others cannot be used to support the government’s own programs. Fiduciary funds, as reported in GAAP financial statements, never should include resources that can be used to support the government’s own programs. Within the fiduciary funds category, funds that involve a trust agreement that affects the degree of management involvement and the length of time that the resources are held are distinguished from funds that involve only the receipt, temporary investment and remittance of fiduciary resources. Fiduciary fund types include pension, investment trust funds, private-purpose trust funds, and agency funds. a. Pension Funds – Used to report resources that are required to be held in trust for the members and beneficiaries of defined benefit pension plans, defined contribution plans, or other postemployment benefit plans, or other employee benefit plans.
b. Investment Trust Funds – Used to report the external portion of investment pools reported by the sponsoring government. c. Private-purpose Trust Funds – Used to report all other trust arrangements under which principal and income benefit individuals, private organizations, or other governments.
d. Agency Funds – Used to report resources held by the reporting government in a purely custodial capacity.

I. Fund Balance Classifications

1. Governmental Fund Balances
a. Fund balance is defined as the difference between assets and liabilities and in Governmental funds is reported as fund balance. GASB No. 54 classified fund balances into the following categories:
i. Nonspendable: The nonspendable fund balance classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required Budget Page 468
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to be maintained intact. The “not in spendable form” criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. It also includes the long-term amount of loans and notes receivable, as well as property acquired for resale.
ii. Restricted: The restricted portion of fund balance is restricted to specific purposes. Examples are Gas Tax revenues and grant proceeds.
iii. Committed: The committed portion of fund balance is constrained by the limitations imposed through formal City Council action. Only formal City Council action can remove or modify a previously committed account.
iv. Assigned: The assigned portion of fund balance is established for intended use by either the City Council or its designee, such as the City Manager. No formal City Council action is needed to remove the intended use. GAAP required reserves, such as the Other Post-Employment Benefits (OPEB) reserve, belong to this category.
v. Unassigned: The unassigned portion of fund balance is that remaining after the non-spendable, the restricted, the
committed, and the assigned fund balances are identified and recorded.

The City of St. Helena will use GASB’s definitions of fund balance for the annual ACFR and for all other financial reporting. For all financial planning purposes, the term Net Position or Fund Balance will be used and will include any portion of the fund balance that is available for appropriation.

Preferred order of use of governmental fund balances:

The City shall strive to use the most restricted fund balances prior to utilizing those that are less restricted. The following order of use reflects this guideline:
a. Non-spendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned

2. Proprietary and Fiduciary Fund Balances (Net Position) a. Fund balance is defined as the difference between assets and liabilities and in Proprietary and Fiduciary fund is reported as net position. GASB No. 63 classified reporting of net position into the following categories:

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i. Net Investment in Capital Assets: The net investment in capital assets component of net position consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or
improvement of those assets.
ii. Restricted for Capital Projects: The restricted component of net position consists of restricted assets reduced by liabilities and deferred inflows of resources related to those assets. Generally, a liability relates to restricted assets if the asset results from a resource flow that also results in the recognition of a liability or if the liability will be liquidated with restricted assets reported. iii. Unrestricted: The unrestricted component of net position is the net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted component of net position.

J. Fund Balance Levels
The City of St. Helena has enacted the Fund Balance policies in an effort to ensure financial security through the maintenance of a healthy fund contingency balance that guides the creation, maintenance, and use of resources for financial stabilization purposes. The City’s primary objective is to maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. The City also seeks to maintain the highest possible credit ratings which are dependent, in part, on the City’s maintenance of a healthy fund balance.

Balances for each of the areas below will be reported to City Council when a use of fund balance is being recommended, during mid-year and mid-cycle budget report, and on an annual basis in conjunction with the audited financials.

1. General Fund
The City’s fiscal goal is to maintain annual expenditure increases at a sustainable growth rate, and to limit expenditures to anticipated revenues in order to maintain a balanced budget. The Council’s directed target is to maintain an unassigned fund balance of thirty percent (30%) of annual operating expenditures for the fiscal year.
a. Computing General Fund Unassigned Fund Balance Percentage The City’s minimum funding target for General Fund Unassigned Fund Balance is set to 30% of the General Fund annual operating expenditure, Budget Page 470
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less significant one-time revenues and expenditures. Examples include, but are not limited to: strike teams (revenues and expenditures), FEMA reimbursements, grant funding, and large capital purchases. The General Fund is described as Fund 101 only. One-time revenues and expenditures will be separately identified for tracking purposes.
b. Use of General Fund Unassigned Fund Balance
Use of General Fund Unassigned Fund Balance will only be used in extraordinary circumstances, upon the satisfaction of one of the following “economic triggers” and with the majority vote of the City Council (via resolution and through the adopted budget and/or fiscal update):
• State take-away of significant revenue
• Large drop in Property Taxes
• Major business closures (sales tax impact)
• Large, unexpected drop in Sales or Transient Occupancy taxes or other primary revenues due to severe recession
Use of General Fund Unassigned Fund Balance below the 30% reserve provides for a transition period, giving the City adequate time to realign its operating costs with available resources, while minimizing service impacts.

In the event unassigned fund balance is used, the staff will develop a one (1) to five (5) year reserve replenishment plan to meet the minimum 30% fund balance level.

2. Unassigned Operating Reserve
These balances are hereby defined as unassigned by the City Council to allow the City to weather unpredicted cyclical and rapid downturns in the economy.

These funds would be available for use in such conditions to mitigate negative economic fiscal impacts or State takeaways and can be activated within any one budget cycle through Council action. An economic downturn would entail a projected and/or sudden drop in core revenues (major tax and service revenue loss) of equal to or greater than 10% (including the impact of inflation) and/or a change in economic parameters (such as interest rates, debt service rates, pension and health rates) that cause a material change in expenditures of 10% or more, or the occurrence of a local natural disaster or unexpected financial claim requiring the immediate use of cash balances.

3. Use of Year-End Fund Balance in Excess of Targeted Reserves Fund balance is a measurement of available financial resources. The Council recognizes that the maintenance of a fund balance is essential to the preservation of the financial integrity of the City. The City goal is to use fund Budget Page 471
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balance as a source to finance one-time investments, reserves, and/or commitments. As a one-time financing source, any unbudgeted year-end fund balance will be used for nonrecurring expenditures and only after the yearly audit and confirmation of the General Fund’s fund balance. At the end of each fiscal year, the Finance Division reports on the audited year-end financial results. Should actual General Fund revenues exceed expenditures and encumbrances, a year-end operating surplus shall be reported. Any year-end surplus that results in the General Fund fund balance exceeding the 30% fund balance target required by the policy shall be available for allocation. Division of the surplus balance shall be recommended to the City Council by the City Manager or designee based on the most critical needs at that time. Priority of allocation shall be the following, subject to Council approval:
• Imminent liability
• Offset projected future deficits
• Loan repayment acceleration
• Fund PERS unfunded liabilities
• One-time funding, non-recurring needs
• Capital assets and infrastructure

4. Water and Wastewater Operating Fund Balances
The City should maintain balances in the Water and Wastewater Funds at a level sufficient to accommodate operating and capital needs. City Council’s directed target for the Water Fund is 10-14 months (83%-106%) of annual operating expenditures in cash and the Wastewater Fund 6-8 months (50%- 67%) of annual operating expenditures in cash. These amounts include cash balances in the Water and Wastewater Capital Improvement Project Funds.

Multi-year fee studies for these funds should be updated periodically as a basis for defining the revenue sources necessary to maintain system infrastructure and required service levels. As a result of the periodic fee or master plan studies, adjustments to user charges may be necessary to maintain recommended fund balance levels.

K. Reserve Funds
Saving for future projects, acquisitions and other allowable purposes is an important planning consideration for local governments. Reserve funds provide a mechanism for legally saving money to finance all or part of future infrastructure, equipment, and other requirements. Reserve funds can also provide a degree of financial stability by reducing reliance on indebtedness to finance capital projects and acquisitions. In uncertain economic times, reserve funds can also provide officials with a welcomed budgetary option that can help mitigate the need to cut services or to raise taxes. In good times, money not needed for current purposes can often be set aside in reserves Budget Page 472
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for future use. Expenditures from specific capital reserve funds can only be made upon authorization by the City Council.

Reserve funds may generally be funded with:
c. Budgetary appropriations
d. Revenues not required by law to be paid into any other fund or account.

1. Capital Reserve Fund
Building, facilities, and infrastructure supported by the General Fund shall have a replacement reserve fund established and maintained to provide for the timely replacement of City owned fixed assets. The balance is hereby defined as assigned by the City Council to allow the City to maintain an infrastructure reserve with a target balance equivalent to the projected annual cost of the first year Capital Improvement Plan fund expenditures.

2. Equipment, Technology, & Vehicle Replacement Reserve Fund The balance is hereby defined as assigned by the City Council to allow the City to set aside an appropriate amount of money to property fund equipment, technology, and vehicle replacement. The City shall develop a vehicle, technology, and equipment replacement schedule and shall set aside funding annually in this reserve based on this schedule.

3. Employee Benefit Accrued Liability Reserve Fund
To be used to pay for any accrued “employee benefit” due an employee on termination of the employee’s service with the City. The City’s policy permits employees to accumulate earned but unused vacation and sick leave benefits which are eligible for payment upon separation from service. While the sick leave benefit is no longer available to the newly hired, legacy retiring employees have the option of applying 100% of their unused sick leave accrued towards the payment of continuation insurance premiums, to the extent allowed by law. The City should set aside funding annually in this reserve to match the current liabilities.

L. Interfund Loans
Interfund loans are the lending of cash from one City fund to another for a specific purpose and with a requirement of repayment. Interfund loans are typically shortterm in nature and constitute the allocation of cash between individual funds for working capital purposes.

Interfund loans are temporary borrowing of cash and may be made for the following reasons:

Budget Page 473
Agenda Item #12.1.

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• To offset timing differences in cash flow.
• To offset timing differences between expenditures and reimbursements, typically associated with grant funding.
• To provide funds for interim financing in conjunction with obtaining long-term financing.
• For short-term borrowing in place of external financing.

Interfund loans are not to be used to solve ongoing structural budget issues or hindering the accomplishment of any function or project for which the lending fund was established. Interfund loans are not to be used from fiscal year to fiscal year as a financing strategy. If a fund has a negative cash balance, a plan for reaching positive cash balance must be presented to City Council. A negative cash balance must be addressed in the fiscal year that the fund reaches negative cash.

Interfund loan monies may only be used for the purpose identified in the authorizing resolution. Appropriate accounting records will be maintained to reflect the balance of loans in every fund affected by such transactions. A summary of all outstanding interfund loans will be included in the Annual Comprehensive Financial Report (ACFR).

1. Interfund Loan Terms
a. Repayment of an interfund loan shall be within the same fiscal year, unless otherwise stated in the Council Resolution.
b. When required by the lending fund’s restrictions or regulations, interest will be paid by the borrowing fund to the lending fund, during the time the loan is outstanding.
c. The Council must approve interfund loans by resolution. Council approval and the resolution will include the following terms of the loan:
i. Purpose of Interfund Loan
ii. Identification of the source fund

1. Availability of unrestricted funds in the source fund

2. Review of multi-year plans for use of source fund cash

3. Analysis of legal or contractual restrictions
iii. Repayment of Interfund Loan

1. Repayment must have a payment source and funding
stream

2. Specific repayment schedule

3. Interest imposed at a rate equal to at lease investment earnings if loan did not occur (see Section III.K.2)
iv. Other Considerations

1. Feasibility of repayment
Budget Page 474
Agenda Item #12.1.

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2. Interfund Loan Interest
The following guidelines should be used in establishing the rate of interest:
a. Not lower than the “opportunity cost” if the funds were otherwise invested, such as the Local Agency Investment Fune (LAIF) or the California Asset Management Program (CAMP) pooled interest rate. b. Treasury yields or short-term bond yields for a similar term. c. Not higher than the external rate available to the City.

Interest is not required in the following circumstances:
a. The borrowing fund has no independent source of revenue other than the lending fund; or
b. The borrowing fund is normally funded by the lending fund; or c. The lending fund is the General Fund, which, being unrestricted, can loan interest-free, except to a proprietary fund (i.e., enterprise funds such as water and wastewater).

M. Financial Reporting
Budget decisions are of primary concern for the City Council, City Management, the public, and various stakeholders. When considering the budget, staff presents updated projections for revenues and expenditures/expenses and the reports indicate whether prior estimates are tracking with the approved budget. Additionally, the external annual financial reporting for local governments involves producing the Annual Comprehensive Financial Report (ACFR) which is audited and produced by an independent, third party CPA/auditor. Throughout the year, the following reports are to be presented to City Council.

1. The City’s accounting and financial reports are to be maintained in conformance with GAAP.

2. Long Range Financial Forecast
a. A Long Range Financial Forecast (LRFF) for the City’s General Fund will be presented to City Council annually.
b. The LRFF provides a current and long-range financial assessment of revenues, expenditures, fund balance, and emergency reserves. The primary objective is to provide the City Council and the community with a financial forecast and identify any significant issues that may need to be addressed in the annual budget development process.
c. The LRFF will consist of a baseline forecast, a recession forecast, and any other forecasts deemed necessary.
d. The LRFF is a ten-year forecast.
e. The LRFF will be updated as necessary throughout the fiscal year.

Budget Page 475
Agenda Item #12.1.

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3. Internal Financial Reporting
a. Internal financial reports help City Council, the public, and management to monitor budgetary compliance on a timely basis. b. Internal financial reports often provide more detail on individual departments than does general purpose external financial reporting (Section 4 below) and does not require an independent auditor review and audit.
c. Internal financial reporting for all funds are to be issued on a periodic and timely basis – no less than semi-annually and no more than 45 days after the close of the period. The report will provide detailed information for the General, Water, and Wastewater Funds and summary information for all funds will be included as attachments to the report. The report will include a summary of all checks over $50,000 issued during that interval.
d. A mid-cycle report will be provided by June of each non-biennial budget cycle. This report will provide detailed information for the General, Water, and Wastewater Funds and summary information for all funds will be included as attachments to the report. Updates to revenues and expenses will be provided and recommended to City Council as necessary.
e. An end of the fiscal year unaudited report will be issued no more than 60 days after the close of Q4 with end of year estimates for revenues and expenditures/expenses for all funds.
f. Periodic reports will compare the adopted budget (Original Budget), adjusted budget (Final Budget), and the year-to-date actuals (Actual Amounts).

4. External Financial Reporting - Annual Comprehensive Financial Report (ACFR) a. An annual financial audit will be performed by an independent public accounting firm familiar with municipal government activities. The independent auditor will issue an audit opinion to be included in the City’s Annual Comprehensive Financial Report (ACFR). Additionally, the ACFR and Independent Auditor’s Report on Internal Control over Financial Reporting and Compliance will be presented to the City Council.
b. The ACFR is a set of financial statements for a state, municipality, or other governmental entity that comply with the accounting requirements established by the Governmental Accounting Standards Board (GASB).

Budget Page 476
Agenda Item #12.1.

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c. In addition to the General, Water, and Wastewater Funds, the City also accounts for activities in approximately 70 special revenue funds that account for monies received from external parties with restrictions on their respective uses. The audit process ensures that the purposes of the various funds were carried out and the relative authorities to spend were honored.
d. The external auditor prepares financial reports for each fund based on the requirements of the funding source and once all funds are audited, they are accounted for in the financial statements, combining schedules, and notes to the financial statements.
e. Unless extraneous circumstances occur, the City will rotate audit service providers every five years. If an auditor is being retained for longer than five years, the reason must be included in a staff report to City Council at the time of the contract execution or renewal. f. The ACFR will be completed no later than December 31st following the close of the fiscal year.
g. The City is encouraged to submit the Annual ACFR to State and/or national government finance professional organizations (Governmental Finance Officers’ Association’s Certification of Achievement for Excellence in Financial Reporting, California Society of Municipal Finance Officers ACFR Award) for independent review and evaluation.

N. Review and Update
This financial policy will be reviewed periodically and updated, if necessary, to reflect any changing requirements.

Budget Page 477
Agenda Item #12.1.

City of St. Helena
Vision Statement
The City of St. Helena will strive to be economically sustainable, and continue to be family-friendly, diverse and safe community which prudently manages its financial and human resources, continues to upkeep and improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities and embraces and retains its historic, small-town character, beautiful natural environment and high quality of life.

Mission Statement
The City of St. Helena is dedicated to serving the needs and desires of our citizens by:
x Maintaining and improving our short and long-term economic sustainability x Offering excellent professional services to all customers x Establishing, improving and maintaining City infrastructure x Maintaining and encouraging an environmentally sustainable community x Preserving and embracing the historic, small-town, rural character of St Helena.
x Expanding and improving recreational services and facilities and cultural opportunities
x Encouraging a wide range of innovative, well-designed housing available for residents of all ages and income levels
x Facilitating full civic participation and ongoing communication x Strengthening partnerships with the private, non-profit and public sectors Vision and Mission Statements adopted by the City of St. Helena City Council on April 12, 2016, Resolution No. 2016-47.
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Budget Page 232 of 243 Page 478
Agenda Item #12.1.

Goal Summary Report - All By Goal
City Council Goals FY24-26
Current Reporting Date: May 07, 2025 - May 20, 2025
Report Created On: May 09, 2025

APPENDIX C - CITY COUNCIL GOALS AND OBJECTIVES
Budget Page 233 of 243 Page 479
Agenda Item #12.1.

8 Goal
188
Strategy
Overall Summary
%
Status Pending 1.6
On Track 12.0
Some Disruption 7.6
Major Disruption 3.3
Discontinued 22.8
Completed 52.7
Status
0 100
Progress
82%
Budget Page 480
Agenda Item #12.1.

Goal Summary Report - All By Goal
City Council Goals FY24-26
Report Created On: May 09, 2025
Report Legend Priority No Update Overdue
Plan Label And Number Description Tags Progress
Goal 1 Strengthen Fiscal Resilience
Strategy 1.1 Bring to City Council for approval a Long Range Financial Plan Strategy 1.2 Identify potential or beneficial shared services and potential cost savings and present to the City Council feasible agreements for approval.

Strategy 1.3 Complete an Impact Fee Study and User Fee Study (including inclusionary fees and housing fees) and present to the City Council for adoption.

Strategy 1.4 Develop Economic Development Plan
Strategy 1.5 Downtown Specific Plan and EIR
Strategy 1.6 Develop a business continuity strategy to be facilitated during the downtown sidewalk improvement construction.

Strategy 1.7 Develop business assistance program
Strategy 1.8 Develop Façade Grant and Tenant Improvement Plan Strategy 1.9 Real Property Transfer Tax Ballot Research Strategy 1.10 Establish a Finance Committee
Strategy 1.11 Research and Establish Section 115 Trust for Unfunded Pension Liability Strategy 1.12 Develop Marketing Strategy to Spotlight Local Businesses and Target Prospective Tenants
Goal 2 Improve Infrastructure & Further Environmental Sustainability Strategy 2.1 Adoption of plans to address walkability and bikeability within the City's streets network.

Strategy 2.2 Presentation of additional preferred Vine Trail route options as recommended by NVTA
Strategy 2.3 Review of Financial and CIP Policies
Strategy 2.4 Explore limits on City's capacity to provide water to City residents beyond the existing RHNA cycle.

Strategy 2.5 Compile 20-year CIP project list
Strategy 2.6 Create CIP Portal
Strategy 2.7 Research and explore options for solar or alternative energy for City facilities and present options to City Manager
Strategy 2.8 Expansion of Alternative Fuel Fleet Options #
89%
Identified by Council 1/27/25 100%
Identified by Council 1/27/25 67%
100%
Removed - Not a Priority Project
Identified by Council 1/27/25 21%
Removed - No Longer Relevant
100%
100%
NEW FY 24 100%
NEW FY 25 100%
Identified by Council 1/27/25 100%
Identified by Council 1/27/25
Removed - No Longer Relevant
100%
76%
Community Development
Public Works
Removed - Not a Priority Project
100%
100%
25%
100%
100%
5%
30%
Budget Page 481
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 2.9 Research and identify opportunities to expand EV Charging Infrastructure
Strategy 2.10 Expansion of EV Charging Stations
Strategy 2.11 Update and File Discharge Permit for the Wastewater Treatment Plant Strategy 2.12 Update City's Sanitary Sewer Master Plan (SSMP) Strategy 2.13 Update the City's Fats, Oils, & Grease Inspection & Permitting Program Strategy 2.14 Create a Recycled Water Master Plan
Strategy 2.15 Create an analysis on options to expand the uses of water from the new Wastewater Treatment Plant
Strategy 2.16 Develop local Roadway Safety Plan for presentation to City Council Strategy 2.17 Update Streets Master Plan
Strategy 2.18 Launch and complete pilot traffic calming program Strategy 2.19 Vehicle Miles Traveled Ordinance Update
Strategy 2.20 Traffic Mitigation - Spring Mountain Road, Pratt, Madrona, and Crane Strategy 2.21 Develop set of design standards for sides of roads Strategy 2.22 Study of the City's circulation and analyze possible road extension/continuance.

Strategy 2.23 Determine cost estimate and explore funding mechanisms of a new Adams Street bridge across the Napa River.

Strategy 2.24 Extend Oak Avenue to Charter Oak - Build a constraints analysis Strategy 2.25 Measure H GO Bond Phase II and Phase III Timeline Development Strategy 2.26 Explore options for the creation of a storm drain enterprise.

Strategy 2.27 Analyze a strategy for cost recovery options for Development Projects, Encroachment Permits, and Capital Improvement Plan Projects Strategy 2.28 Finalize 2019 Standard Details/Design Standards Strategy 2.29 Integrate Capital Improvement Plan project deliveries.

Strategy 2.30 Identify funding for Hunt's Grove Parking Lot Strategy 2.31 Explore pedestrian activation of Money Way beginning with garbage/recycling consolidation
Strategy 2.32 Develop Implementation of Climate Action Plan Initiative Strategy 2.33 Explore incentives to encourage environmentally friendly actions.

Strategy 2.34 Earth Day Event/Tree Planting at the City's Urban Forest Strategy 2.35 Work with Napa RCD/Million Trees for tree replacement Strategy 2.36 Find suitable location for Pollinator Garden 100%
100%
20%
100%
100%
Removed - Duplicate
Removed - Duplicate
100%
50%
80%
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50%
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20%
100%
5%
80%
50%
100%
100%
100%
Removed - Not a Priority Project
100%
Removed - Not a Priority Project
0%
Removed - Not a Priority Project
Budget Page 482
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 2.37 Encourage participation in MCE Deep Green Program and Establish Community-wide Goals
Strategy 2.38 Parking Study Recommendations within the Downtown Specific Plan Strategy 2.39 Upper Valley Energy Resilience Program
Strategy 2.40 Implement Riverwatch Settlement Requirements Strategy 2.41 Assess the adopted housing element and develop an analysis of necessary infrastructure
Strategy 2.42 Adoption of regulations to prohibit new permits for gas stations.

Strategy 2.43 Engage a consultant to assist with processing 1480 Main Street and 1572 Railroad Avenue in compliance with the Surplus Lands Act.

Strategy 2.44 Climate Change and Solar Permit Sale
Strategy 2.45 Install additional EV Chargers at City Hall (1088 College) Strategy 2.46 Address Discolored Water in Water Distribution System Strategy 2.47 Create GIS Utilities Infrastructure
Strategy 2.48 Exploration of UpValley Biomass Facility
Strategy 2.49 Prepare and Submit Implementation Schedule (14 CCR Sections 18992.1(d) and 18992.2(c))
Strategy 2.50 Analyze the Suitability of Artificial Turf at City Parks.

Strategy 2.51 Identify Funding Gaps Preventing Execution of Infrastructure Projects Strategy 2.52 Explore E-Bike Grants
Strategy 2.53 Retain Consultant for Recommendations of the Parking Study contained within the Downtown Specific Plan
Strategy 2.54 Review EMG Facilities Assessment
Goal 3 Pursue Water Security & Prudent Management of Water Resources Strategy 3.1 Update Water Neutrality Policy and Safe Yield Analysis Strategy 3.2 Update Carpenter Agreement
Strategy 3.3 Develop Compliance Program for Permits Requiring Water Neutrality Strategy 3.4 Review existing water resources and make recommendations to City Council.

Strategy 3.5 Review current water allocations during water emergencies and present to Council a report including any recommended changes.

Strategy 3.6 Review Current Phase II and Phase III Water Penalty Structure and Make Recommendations to City Council for Consideration
100%
Removed - Duplicate
Removed - Duplicate
100%
100%
NEW FY 24 100%
Identified by Council 1/27/25
NEW FY 24
100%
NEW FY 24 100%
NEW FY 24 100%
Identified by Council 1/27/25
NEW FY 24
25%
70%
NEW FY 25
Removed - Not a Priority Project
NEW FY 25 100%
Removed - Duplicate
Removed - Duplicate
Identified by Council 1/27/25
Removed - Not a Priority Project
Removed - Duplicate
Removed - Duplicate
46%
0%
Legal 95%
10%
Identified by Council 1/27/25
Removed - Duplicate
10%
0%
Budget Page 483
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 3.7 Review existing Water Conservation Programs Strategy 3.8 Evaluate and Review all Current City Water Resources and Analyze Possible New Water Sources
Strategy 3.9 Review 2022 Risk and Resilience Assessment Report, draft schedule and estimated costs.

Strategy 3.10 Develop Recycled/Reclaimed Water Master Plan Strategy 3.11 Establish Water and Wastewater Advisory Board Exploratory Committee Strategy 3.12 Establishment of a Water/Wastewater Advisory Committee Goal 4 Provide Effective Community Information & Opportunities for Engagement
Strategy 4.1 Develop minimum of 5 Informational Videos
Strategy 4.2 Update City's Website
Strategy 4.3 Develop process to update City's website quarterly with current CIP status.

Strategy 4.4 Conduct a minimum of 5 community presentations Strategy 4.5 Implement a mobile-based application for tracking requests and concerns
Strategy 4.6 Create outreach materials highlighting use of new technologies for better customer service
Strategy 4.7 Create a FAQ Document for the City's website Strategy 4.8 Update City Phone Tree
Strategy 4.9 Develop comprehensive Promotional Plan designed to highlight the successes in St. Helena and encourage more business investment.

Strategy 4.10 Develop a communication plan providing CIP updates Strategy 4.11 Develop and Facilitate Citizens Academy
Strategy 4.12 Facilitate at least 1 evacuation drill for each large complex within the City Strategy 4.13 Facilitate at least 1 evacuation drill - Zone Haven Quadrant #1.

Strategy 4.14 Facilitate at least 1 evacuation drill - Zone Haven Quadrant #2.

Strategy 4.15 Facilitate at least 1 evacuation drill - Zone Haven Quadrant #3 Strategy 4.16 Facilitate at least 1 evacuation drill - Zone Haven Quadrant #4 Strategy 4.17 Conduct 2 Community Surveys (FY 23 and FY 25) Strategy 4.18 Incorporate Budget Performance Measures into Bi-Annual Budget. 60%
Identified by Council 1/27/25
Removed - Duplicate
50%
30%
NEW FY 24 100%
NEW FY 25 100%
96%
Excellence in Customer Service
D...
100%
Excellence in Customer Service
D...
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Excellence in Customer Service
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Excellence in Customer Service
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Excellence in Customer Service
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Excellence in Customer Service
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Excellence in Customer Service
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D...
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100%
100%
100%
100%
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100%
Excellence in Customer Service
D...
100%
100%
Budget Page 484
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 4.19 Develop Style Guide.

Strategy 4.20 Citywide Branding
Strategy 4.21 Implement new Parks & Recreation Registration and Reservation Software.

Strategy 4.22 Work with the St. Helena Historical Society to create and publish a St.

Helena Historic Walking Tour Guide
Strategy 4.23 Develop a Visibility Triangle Public Education and Enforcement Program.

Strategy 4.24 Provide Public Information about Substance Abuse Strategy 4.25 Develop Communications Plan
Goal 5 Enhance Quality of Life
Strategy 5.1 Present strategic objectives list to City Council on a regular basis.

Strategy 5.2 City Council review Development Agreement for a Pending Hotel Project.

Strategy 5.3 Implement the housing element of the General Plan.

Strategy 5.4 Address Workforce Housing through Policy Actions Strategy 5.5 Incorporate Policies Policies and AB314 (military weapons) into the Police Departments Annual Report to the City Council.

Strategy 5.6 Develop and implement public outreach and education about Gun Safety.

Strategy 5.7 Implementation of program through the FEMA Hazard Mitigation Grant Strategy 5.8 Fire Department Host a Hazard Mitigation Community Workshop for Wildland Urban Interface Areas of St. Helena.

Strategy 5.9 Support and Provide Advice to the Fire Safe Council - review the submission of certification as a "Fire Safe Community"
Strategy 5.10 Review Compliance with the Hazard Mitigation Plan and Identify a List of Areas to Monitor, Resources Needed, and
Strategy 5.11 Design and Lead an Annual Emergency Operations Center Table Top Exercise
Strategy 5.12 Utilize Prop 67 Grant Funds for Park Enhancements Strategy 5.13 Convert Tennis Court to Pickleball Court at Crane Park Strategy 5.14 Develop a Volunteer Program
Strategy 5.15 Create Intake and Tracking Process for New and Ongoing Volunteers.

Strategy 5.16 Host Park Beautification Opportunities.

Strategy 5.17 Facilitate the Establishment a Non-Profit St. Helena Community Foundation
Excellence in Customer Service
D...
100%
5%
Excellence in Customer Service
D...
100%
NEW FY 24 100%
NEW FY 24 100%
NEW FY 24 100%
Excellence in Customer Service
D...

Identified by Council 1/27/25
100%
82%
100%
Identified by Council 1/27/25 1%
30%
100%
100%
100%
90%
100%
100%
100%
100%
Community Development 20%
100%
100%
100%
100%
100%
Budget Page 485
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 5.18 Synthesize Stakeholder Housing Recommendations and Make Recommendations to City Council
Strategy 5.19 Explore Feasibility of Offering Community Wi-fi Strategy 5.20 Explore Opportunities for Increase Facility Access and Formal Use Agreement with SHUSD.

Strategy 5.21 Create a Public Art Policy with Funding Mechanism(s) Strategy 5.22 Prepare a Comprehensive Strategy to Further Future Arts and Cultural Programming Events.

Strategy 5.23 Public Art Donation and Installation Pilot Program Strategy 5.24 Enhance Programs and Events
Strategy 5.25 Explore New Opportunities for Teen and Young Adult Programs.

Strategy 5.26 Increase Participation, Access, and Inclusion of our Latinx Community.

Strategy 5.27 Increase Services and Programming for Spanish Speaking Residents.

Strategy 5.28 Identify Opportunities for Outdoor Recreation Activities.

Strategy 5.29 Complete Phase I of the Citywide Active Transportation Plan/Safe Routes to School Plan.

Strategy 5.30 Complete Phase II - Citywide Active Transportation Plan/Safe Routes to School Plan.

Strategy 5.31 Review and Updated the Draft Open Space and Trails Master Plan.

Strategy 5.32 Develop Sidewalk Maintenance and Repair Program for Council Consideration.

Strategy 5.33 Identify a way to collaborate with the St. Helena Historical Society to Recognize the historical significance of the Chinese in St. Helena.

Strategy 5.34 Zoning Code Update
Strategy 5.35 Parks and Recreation Master Plan
Strategy 5.36 Leaf Blower Violation Reporting
Strategy 5.37 Identify Opportunities for a New Community Venue Strategy 5.38 Retain Consultant to Identify Possible Funding Mechanisms for a Performing Arts Venue
Strategy 5.39 Develop "This is St. Helena" Campaign
Strategy 5.40 Develop City Employee Housing Plan that will Include Strategies to Develop Additional Housing.

Strategy 5.41 Promote Gun Safety and Outreach
Strategy 5.42 Age Friendly Designation
100%
Removed - Not a Priority Project
100%
80%
Removed - Not a Priority Project
NEW FY 24 100%
Identified by Council 1/27/25 100%
100%
100%
Identified by Council 1/27/25 75%
80%
10%
Community Development
Community Services
Identified by Council 1/27/25
Public Works
80%
90%
100%
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Identified by Council 1/27/25 30%
NEW FY 24 100%
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0%
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Removed - Not a Priority Project
Budget Page 486
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 5.43 Update Housing White Paper
Strategy 5.44 Develop a List of Community Volunteers
Strategy 5.45 Present to Community Groups Opportunities for Beautification Projects.

Strategy 5.46 Research Opportunities and Challenges of Cannabis Distribution.

Strategy 5.47 Discuss Options for Creating a Downtown Plaza Area Strategy 5.48 Development of a Downtown Gateway and Wayfinding Program Strategy 5.49 Recommendations for Wayfinding Signage including Historical Markers.

Goal 6 Improve Employee Recruitment, Retention, & Morale Strategy 6.1 Provide market Based Competitive Compensations Strategy 6.2 Research Options for a Pay for Performance Program.

Strategy 6.3 Develop a Series of Five Public Promotional Videos to Highlight St.

Helena as a Great Place to Work.

Strategy 6.4 Explore Employee Housing Stipend or Options.

Strategy 6.5 Explore Compensation Structure to Enhance Recruitment and Retention.

Strategy 6.6 Develop Employee Recruitment and Retention Strategy.

Strategy 6.7 Employee Cross Training and Skill Expansion Program.

Strategy 6.8 Develop Succession Plan
Strategy 6.9 Updated Performance Appraisal Program
Goal 7 Optimize Organizational Effectiveness
Strategy 7.1 Implement NeoGov Software Modules
Strategy 7.2 Review Current Contract for IT Services.

Strategy 7.3 Review of Current Software and Identify Training Opportunities.

Strategy 7.4 Develop a Training and Development Program Strategy 7.5 Update City's Procurement Policies
Strategy 7.6 Institute a 2-year budget cycle.

Strategy 7.7 Develop Internship Program
Strategy 7.8 Commence Discussions with Napa Valley College for Potential Purchase of 1088 College Avenue
Strategy 7.9 Identify Areas to Improve Performance, Speed, and Overall Efficiency.

Strategy 7.10 Customer Service Improvements
Removed - Not a Priority Project
Removed - Duplicate
Removed - Duplicate
Removed - Not a Priority Project
Removed - Not a Priority Project
Removed - Not a Priority Project
Removed - Duplicate
86%
Identified by Council 1/27/25 100%
100%
100%
Identified by Council 1/27/25 40%
Identified by Council 1/27/25 100%
Removed - Not a Priority Project
Removed - Not a Priority Project
Removed - Not a Priority Project
75%
89%
100%
95%
Excellence in Customer Service
D...
100%
Excellence in Customer Service
D...
100%
Removed - Not a Priority Project
100%
100%
0%
Excellence in Customer Service
D...
100%
Excellence in Customer Service
D...
100%
Budget Page 487
Agenda Item #12.1.

Plan Label And Number Description Tags Progress
Strategy 7.11 Ongoing Update of Workplan Status Items
Strategy 7.12 Develop City Council Member Orientation and Onboarding Process Strategy 7.13 Staff Report and Agenda Re-formatting
Strategy 7.14 Present Strategy to City Council for New Community Services Department
Strategy 7.15 Implement New Online Permitting Software
Strategy 7.16 Develop New "Express Lane" Approvals for Routine Permits.

Strategy 7.17 Review and Update Library Technology Policy.

Strategy 7.18 Purchase and Install Infrastructure for State and Federal DOJ Compliance.

Strategy 7.19 Explore Shared/Consolidation of Dispatch Services.

Strategy 7.20 Update Public Works Standards
Strategy 7.21 Encroachment Permit Process Improvement
Strategy 7.22 Improve Internal Department Coordination
Goal 8 Goal 8 - Capital Improvement Plan
Strategy 8.1 Civic
Strategy 8.2 Streets
Strategy 8.3 Water
Strategy 8.4 Wastewater
Strategy 8.5 Stormwater
Excellence in Customer Service
D...
100%
NEW FY 24 100%
NEW FY 24 100%
NEW FY 24 100%
Excellence in Customer Service
D...
89%
Excellence in Customer Service
D...
100%
100%
90%
Identified by Council 1/27/25 100%
Removed - Duplicate
NEW FY 25 10%
City Manager
Excellence in Customer Service
D...

Removed - Duplicate
Public Works 45%
Public Works
Public Works
Public Works 45%
Public Works
Public Works
Budget Page 488
Agenda Item #12.1.

Date Day Duration Item Completed
January 6, 2025 Tuesday Non-Profit grant application posted and available to applicants  February 28, 2025 Friday 1 day Non-Profit grant applications due  February 28, 2025 Friday 1 Day Department Heads submit budget requests to Finance Division  March 3 - March 7, 2025 5 working days Finance Division compiles budget requests for review  March 3 - 14, 2025 10 working days Finance Division reviews Non-Profit grant applications for eligibility  March 10 - 21, 2025 10 working days City Manager, Administrative Services Director, and Department Heads meet to review budgets and verify budget requests align with City Council Goals 
March 24, 2025 Friday 1 Day
Non-Profit grant applications presented to City Council working group (Mayor and Vice-Mayor) for review

March 28, 2025 Friday 1 Day Administrative Services Director submits Draft Budget to Finance Committee  April 3, 2025 Thursday
Finance
Committee
Meeting
Cost Allocation Presentation to Finance Committee 
April 10, 2025 Thursday
Finance
Committee
Meeting
Finance Committee Meeting - Structural Deficit & Potential Revenue Review  April 17, 2025 Thursday
Finance
Committee
Meeting
Finance Committee Meeting - Review Draft Budget 
April 21 - May 2, 2025 10 working days Finance Division prepares Budget Presentation for City Council  May 8, 2025 Thursday
Finance
Committee
Meeting
Finance Committee Meeting - Draft Budget Recommendations  May 12, 2025 Monday Community
Meeting
Community Budget Presentation at the Cameo 
May 13, 2025 Tuesday City Council
Meeting
Non-Profit summaries presented to City Council for consideration and award Presentation of Draft FY 2025-26 and 2026-27 Budget to City Council 
May 22, 2025 Thursday
Finance
Committee
Meeting
Finance Committee Meeting - Budget Recommendations 
June 3, 2025 Tuesday
Planning
Commission
Meeting
5-year CIP Project list presented to Planning Commission for consistency with the City's General Plan.

June 10, 2025 Tuesday City Council
Meeting
Presentation and Adoption of Two-Year Budget
Presentation and Proposed Adoption of 5-year CIP Project list July 1, 2025 Finance Division prepares final Operation & Maintenance Budget for distribution

OPERATION & MAINTENANCE BUDGET

BUDGET CALENDAR
FISCAL YEAR 2025-26 and 2026-27
T:\Budgets\25-26 Budget\FY 25-27 Budget Preparation Schedule Appendix D - FY 2025-26 and FY 2026-27 Budget Calendar
Budget Page 489
Agenda Item #12.1.

FISCAL YEAR
2025-2026
AND 2026-2027

PRELIMINARY
BUDGET

PRESENTATION

ANIL COMELO, CITY MANAGER

MANDY KELLOGG, ADMINISTRATIVE SERVICES DIRECTOR
JUNE 10, 2025
Agenda Item #12.1.

OVERVIEW
 City finances stable but stressed
 Revenues grow, and expenses outpace
 Adequate reserves & fiscal prudence needs to
continue
 Investments needed: infrastructure, parks, City
facilities, roads, & amenities
 Need competent, stable, staffing to achieve
goals and provide quality services
Agenda Item #12.1.

CITY COUNCIL
GOALS
Goal 1 – Strengthen Fiscal Resilience
Goal 2 – Improve Infrastructure & Further
Environmental Sustainability
Goal 3 – Pursue Water Security & Prudent
Management of Water Resources
Goal 4 – Provide Effective Community
Information & Opportunities for Engagement
Goal 5 – Enhance Quality of Life
Goal 6 – Improve Employee Recruitment,
Retention, & Morale
Goal 7 – Optimize Organizational
Effectiveness
Goal 8 – Implement Capital Improvement
Plans (CIP) Projects
Agenda Item #12.1.

IMPORTANT PROJECTS AND INITIATIVES
 Streets Masterplan
 Parks Masterplan
 Downtown Specific Plan
 Discolored Water Mitigation/Elimination
 Municipal Service Review
 Sale of City Properties
 5-Year CIP Planning - $70 Million
Agenda Item #12.1.

FY 2025-26
AND
FY 2026-27

GENERAL FUND

REVENUES
7,320,384
35%
5,375,271
26%
4,175,069
20%
3,901,233
19%
FY 2025-26 $20,771,956
Property Tax Sales Tax
TOT Other Revenue
7,647,882
36%
5,447,967
25%
4,258,521
20%
4,048,584
19%
FY 2025-26 $21,402,954
Property Tax Sales Tax
TOT Other Revenue
Agenda Item #12.1.

GENERAL
FUND

REVENUES
-

1.00 2.00

3.00 4.00

5.00 6.00

7.00 8.00

9.00 Property Tax Sales Tax TOT Other Revenue
Millions
Revenue Comparison
FY 2025 Adjusted Budget FY 2026 Draft Budget FY 2027 Draft Budget Agenda Item #12.1.

EXPENDITURE DRIVERS
Expense % Increase
General Liability Insurance 20.0%
Health Insurance 4.0%
Property Insurance 15.0%
Unfunded Liabilities 17.2%
Utilities 16.1%
Workers Compensation 10.0%
Agenda Item #12.1.

PENSION LIABILITY
• June 30, 2024 Annual Valuation will be released in August 2025.

Fiscal Year Required
Payments
Discretionary
Payments
Unfunded
Valuation
% Funded
2019-20 1,015,301 260,224 12,481,104 70.4%
2020-21 907,933 121,213 12,982,001 70.6%
2021-22 1,032,213 405,468 13,677,486 69.7%
2022-23 943,733 360,634 9,402,858 79.4%
2023-24 919,430 - 15,444,121 71.8%
2024-25 1,128,017 - 16,254,091 71.9%
Agenda Item #12.1.

GENERAL FUND EXPENDITURES VS. REVENUES
• Use of Reserves to Balance the Budget
General Fund Budget FY 2025-26 FY 2026-27
Proposed Revenues 20,771,956 21,402,954
Proposed Expenses 22,183,691 23,021,620
Difference* (1,411,735) (1,618,666)
Agenda Item #12.1.

BUDGET BALANCING STRATEGY
 Thoughtful reduction -$1.89 million
 Labor cost 3.2%
 Freeze two executive level positions
 Use of approximately $1.4 million in reserves
Agenda Item #12.1.

GENERAL FUND ADJUSTMENTS TO DRAFT BUDGET
Description FY 2025-26 FY 2026-27
Revenues
Sales Tax 257,946 277,729
Contributions from Government 159,630 164,419
Expenses
Increase in Chamber Contribution 50,000 50,000
Move Sidewalk Program to Measure T/U (50,000) (50,000)
School Resource Officer 212,830 219,223
Dispatch Services Contract 716,371 716,371
Dispatch Personnel & Ancillary Costs (610,375) (610,375) Record Vine Trail Liability in FY 2024-25 (350,000) -
Vine Trail – St. Helena to Yountville Cost Share per
May 27, 2025 Adopted CIP - 300,000
Net Adjustments 448,750 (183,071)
Agenda Item #12.1.

BUDGET CUTS
Description Amount
Contract Services 655,407
Personnel Reductions 530,076
Transfer from GF to Street Capital (Measure U
MOE)
379,189
Transfer from GF to Equipment Replacement 100,000
Election Expense 90,000
Chamber Contribution 50,000
Non-Profit Grant Contributions 45,000
Transfer from General Fund to 4th of July Fund 40,000
Total Budget Reductions 1,889,672
Agenda Item #12.1.

GENERAL FUND ESTIMATED NET POSITION – AS OF JUNE 30, 2026 Description FY26 Fund Balance Reserve
%
Estimated Unassigned Fund Balance @ 6/30/25 10,915,126
Estimated Revenues @ 6/30/26 20,771,956
Estimated Expenses @ 6/30/26 (22,183,691)
Excess of Revenues over Expenditures (1,411,735)
Estimated Unassigned Fund Balance @ 6/30/26 9,503,391
Estimated Unassigned Net Position 42.8%
Agenda Item #12.1.

GENERAL FUND ESTIMATED NET POSITION – AS OF JUNE 30, 2027 Description FY27 Fund Balance Reserve
%
Estimated Unassigned Fund Balance @ 6/20/26 9,503,391
Estimated Revenues @ 6/30/27 21,402,954
Estimated Expenses @ 6/30/27 (23,021,620)
Excess of Revenues over Expenditures (1,618,666)
Estimated Unassigned Fund Balance @ 6/30/27 7,884,725
Estimated Unassigned Net Position 34.2%
Agenda Item #12.1.

GENERAL FUND REVENUES/EXPENSES
-

5.00 10.00

15.00 20.00

25.00 FY 22 Actual FY 23 Actual FY 24 Actual FY 25 Estimated FY 26 Proposed FY 27 Proposed Millions
Revenues Expenses
Agenda Item #12.1.

GRANT AWARDS IN THE LAST 4 YEARS - $6,889,885
Fiscal Year Grants Received
2020-21 $1,588,844
2021-22 $962,435
2022-23 $3,162,051
2023-24 $1,176,555
Agenda Item #12.1.

WATER

OPERATING
FUND
Agenda Item #12.1.

WATER FUND

REVENUES
-

2.00 4.00

6.00 8.00

10.00 12.00
FY 24 Actual FY 25 Adjusted FY 26 Proposed FY 27 Proposed Millions
Revenue Comparison
Agenda Item #12.1.

WATER OPERATING FUND EXPENSES BY DEPARTMENT
Department FY 25 Adjusted FY 26 Proposed FY 27 Proposed % of Budget
Administration 371,379 - - 0%
Administrative Services 685,063 97,505 99,693 1%
Attorney 165,880 100,000 101,500 1%
Public Works 6,588,479 5,314,033 5,450,725 66%
Non-Department* 1,774,747 2,618,235 2,648,715 32%
Council 30,783 - - 0%
TOTAL 9,616,332 8,129,776 8,300,633
Agenda Item #12.1.

WATER OPERATIONS FUND ESTIMATED NET POSITION
Description FY26 Fund Balance Operating
Reserve
Estimated Unassigned Fund Balance @ 6/20/25 6,502,489
Estimated Revenues @ 6/30/26 9,129,344
Estimated Expenses @ 6/30/26 (8,129,776)
Reserved for Capital Contribution (637,879)
Net Difference 361,389
Estimated Unassigned Fund Balance @ 6/30/26 6,864,478 10 Months Estimated Debt Coverage 1.36
Agenda Item #12.1.

WATER OPERATIONS FUND ESTIMATED NET POSITION
Description FY27 Fund Balance Operating
Reserve
Estimated Unassigned Fund Balance @ 6/20/26 6,864,478
Estimated Revenues @ 6/30/27 9,892,941
Estimated Expenses @ 6/30/27 (8,300,633)
Reserved for Capital Contribution (1,444,494)
Net Difference 147,814
Estimated Unassigned Fund Balance @ 6/30/27 7,012,292 10 Months Estimated Debt Coverage 1.43
Agenda Item #12.1.

CIP BEING DELIVERED IN FY 2025-26 - $14.4 MILLION
 Napa Intertie Transmission Main Replacement
 Bell Canyon Intake Tower Rehabilitation
 System-wide pipeline improvements
Agenda Item #12.1.

WASTEWATER OPERATING FUND
Agenda Item #12.1.

WASTEWATER
FUND

REVENUES
-

2.00 4.00

6.00 8.00

10.00 12.00

14.00 16.00
FY 24 Actual FY 25 Adjusted FY 26 Proposed FY 27 Proposed Millions
Revenue Comparison
Agenda Item #12.1.

WASTEWATER OPERATING FUND EXPENSES BY DEPARTMENT
Department FY 25
Adjusted FY 26 Proposed FY 27 Proposed % of Budget
Administration 251,863 - - 0%
Administrative
Services 533,809 78,570 80,627 2%
Attorney 131,560 50,000 40,600 1%
Public Works 4,297,731 3,246,627 3,298,844 61%
Non-Department* 1,117,920 1,915,428 2,109,488 36%
Council 30,783 - - 0%
TOTAL 4,276,109 5,290,625 5,529,559
Agenda Item #12.1.

WASTEWATER OPERATIONS FUND ESTIMATED NET POSITION
Description FY26 Fund Balance Operating
Reserve
Estimated Unassigned Fund Balance @
6/20/25 2,035,888
Estimated Revenues @ 6/30/26 5,746,033
Estimated Expenses @ 6/30/26 (5,290,625)
Reserved for Capital Contribution -
Net Difference 455,408
Estimated Unassigned Fund Balance @
6/30/26 2,491,296 5.7 Months
Estimated Debt Coverage 1.30
Agenda Item #12.1.

WASTEWATER OPERATIONS FUND ESTIMATED NET POSITION
Description FY26 Fund Balance Operating
Reserve
Estimated Unassigned Fund Balance @
6/20/26 2,491,296
Estimated Revenues @ 6/30/27 5,999,162
Estimated Expenses @ 6/30/27 (5,529,559)
Reserved for Capital Contribution (198,000)
Net Difference 271,603
Estimated Unassigned Fund Balance @
6/30/27 2,762,899 6 Months
Estimated Debt Coverage 1.33
Agenda Item #12.1.

CAPITAL

IMPROVEMENT

PROGRAMS
Agenda Item #12.1.

Town Yountville 73 76
70 66
59 63
60 56
49 50
44 +3
-4
-3
+0
-7
-6
Local
Streets
and Road
Fund
SB 1 Local
Streets and
Roads
General
Fund Measure T
Local
Developers
Fees
City of Napa
City of American
Canyon
City of Calistoga
City of St. Helena
County of Napa
59 +0
II. Defining the Need-
PCI from 2018 to 2020
Agenda Item #12.1.

30 II. Defining the Need-
Cost Escalation

0.2% 0.2% 0.2%

3.9%

2.7%

10.0%
0%
2%
4%
6%
8%
10%
12%
18/19 19/20 20/21
Actual Measure T Interest Generation vs.

Construction Cost Escalation
Interest Cost Escalation = Negative Return on Investment Agenda Item #12.1.

BUDGET STABILIZATION
 Support economic development and building of hotels
 Support new stable revenue stream(s)
 Invest in technology, business transformation, and organizational development
 Explore shared services and efficiency opportunities
 Finance Committee Assistance
 Determine amount of annual deficit
 Appraise Cost Allocation study
 Provide input to Class & Comp study
 Evaluate new revenue options
 Make recommendation on revenue option(s)
Agenda Item #12.1.

SUMMARY
 City finances stable but stressed
 Good progress on CIP – particularly roads and water system  Focus on Discolored Water phenomenon
 Opportunities with sale of city properties
 Important community choices - revenue
Agenda Item #12.1.

Executive Team
Erika Opp,
Martin Beltran, and
Ciara Caouette
Mandy Kellogg
Agenda Item #12.1.