City of St. Helena
Regular City Council Meeting
Tuesday, November 25, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
Remote Participation:
5726 La Jolla Blvd #209, La Jolla, CA
7425 Mt. Baker Highway, Unit 78, Maple
Falls, WA
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.
The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.
Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.
Simultaneous Spanish interpretation services during meetings can be scheduled upon request. To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Servicios de interpretación en español durante la reunión pueden ser solicitados por el público. Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].
El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/.
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members:
Aaron Barak, Kate Spadarotto, Billy Summers
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. ADOPTION OF MINUTES
Estimated start time: 6:05 p.m.
5.1. Consideration and proposed approval of Regular Meeting Minutes of October 28, 2025 and the Special City Council Meeting minutes of November 10, 2025.
Draft Regular City Council - 28 Oct 2025 - Minutes
Draft Special City Council - 10 Nov 2025 - Minutes
9 - 18
6. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
Estimated start time: 6:10 p.m.
6.1. Public Comment - Michelle Covell
Public Comment - Michelle Covell (2)
19 - 21
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
Estimated start time: 6:20 p.m.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
9. STAFF BRIEFING
9.1. 2025 Harvest Festival FlashVote Survey Results
CEQA Determination: Not a CEQA project
Prepared By: Ashley Sylvester, Recreation Manager
Presentation
23 - 31
10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:35 p.m.
10.1. Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the Hazard Mitigation Grant Emergency Backup Power Project.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff Recommends Approval of the attached Resolution.
Staff Report - NOC - HMGP Emergency Back Up Power Project - Pdf 33 - 39
10.2. Water Supply and Forecasting - October 2025 41 - 48
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Receive and file.
Staff Report - Water Supply and Forecasting - October 2025 - Pdf
10.3. Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute Amendment No. 2 in the amount of $50,000 to increase the Professional Services Agreement with Summit Engineering Inc. for a total not-to-exceed amount of $199,500, for Construction Engineering Services for the D24-01 Oak Avenue Utility Rehabilitation Project.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - D24-01 Oak Ave Utilities Rehab - Construction Engineering PSA for Summit - Pdf
49 - 56
10.4. Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with Coastland Civil Engineering, LLP for Design Services for the Spring Street/Highway 29 Intersection Project CIP No. R26-04 in an Amount Not-to-Exceed $58,310.
CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Spring Street Crossing Improvements Coastland PSA - Pdf
Staff Report - Spring Street Crossing Improvements Coastland PSA - Html
Coastland R26-04 Resolution
PSA Coastland R26-04_CCE Signed
R26-04 CIP Page
57 - 107
10.5. Resolution Authorizing the City Manager to Approve Expenditures in the Amount of $20,752 for Services Related to the Installation of a New City Hall server and Data Center Relocation.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - Authorize Costs Related to on Premise Servers - Pdf 109 - 118
10.6. Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City's List of Red Zones, and Rescinding Resolution 119 - 161
2025-115.
CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Approve the request to extend a section of red curb on the east side of Main Street near the Elmhurst Avenue intersection by an additional 26 feet.
Staff Report - Extending Red Zone on a Portion of Main Street - Pdf Staff Report - Extending Red Zone on a Portion of Main Street - Html Resolution
Red Curb Exhibit
10.7. Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Sherwood Design Engineers for Civil Engineering Services for the Mills Lane and Highway 29 Improvements Project in an amount not-toexceed $91,000 and Establishing Capital Improvement Plan Project No.
R26-06 - Mills Lane Realignment and Intersection Improvements.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Mills Lane Realignment PSA - Pdf
Staff Report - Mills Lane Realignment PSA - Html
Resolution Mills Lane
R26-06 CIP Page
PSA Sherwood Design Engineers
163 - 222
10.8. Consider and adopt a Resolution updating the City of St. Helena Design and Construction Standards
CEQA Determination: Exempt
Prepared By: Jose Calderon, Engineering Technician II, Mario Traverso, Project Manager
Recommendation:
Approve the resolution.
Staff Report - City Design and Construction Standards Update - Pdf Staff Report - City Design and Construction Standards Update - Html Attachment 1 - Table of Contents and Example
Attachment 2 - Resolution
223 - 246
10.9. Consideration and Proposed Adoption of a Resolution Authorizing a Budget Amendment to Appropriate Water Enterprise Fund Balance for the Stonebridge Well Filter Media Replacement with ERS Industrial Services, Inc. increasing appropriations by $190,590 using Water Enterprise Fund Balance.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst 247 - 258
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - ERS Funding Amendment - Pdf
Staff Report - ERS Funding Amendment - Html
Resolution ERS Funding Amendment
10.10. Consideration and Proposal Approval of Resolutions Authorizing (1) Payment to Larry Walker Associates for Past Wastewater and Groundwater Regulatory Work Efforts in the amount of $191,209 and Authorizing the Necessary Budget Amendments; and (2) the City Manager to Execute a Professional Services Agreement with Larry Walker Associates for a New Scope of Services and Funding Authorization for Wastewater Regulatory Assistance through June 30, 2027 for a total not-to-exceed $160,700.
CEQA Determination: Exempt
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Larry Walker PSA - Pdf
259 - 329
10.11. Consideration and Approval of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Hach Company for the 2026 Service Partnership at the Water Treatment Plant for an Amount Not-to-Exceed $18,872.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Hach Service Agreement WTP - Pdf
331 - 353
11. PUBLIC HEARINGS
Estimated start time: 6:50 p.m.
11.1. Introduction and waive the first reading of a proposed ordinance amending Sections 1.12.200, 17.05.100, 17.32.010, and
17.32.020 of the St. Helena Municipal Code pertaining to the enforcement regulations for Short-Term Rentals.
CEQA Determination: Exempt from the requirements of CEQA under the “General Rule”, Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.
Prepared By: Ethan Walsh, City Attorney
Recommendation:
1. Find that the proposed changes to Chapters 1.12, 17.05, and 17.32 of the St. Helena Municipal Code are exempt from CEQA Guideline 15061 (b)(3); and
2. Introduction and waive the first reading of a proposed ordinance (ZOA 25-004) amending Sections 1.12.200, 17.05.100, 17.32.010, and
17.32.020 of the St. Helena Municipal Code.
355 - 383
Staff Report - Short Term Rental Zoning Ordinance Amendment (ZOA 25-004) - Pdf
Staff Report - Short Term Rental Zoning Ordinance Amendment (ZOA 25-004) - Html
St. Helena STR Ordinance Revisions
Public Comment - Laura Keir
12. OLD BUSINESS
NONE
13. NEW BUSINESS
NONE
14. CITY COUNCIL REPORTS:
14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
The next Regular City Council meeting is scheduled for December 9, 2025, at 6:00 p.m.
This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on November 21, 2025.
Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.
MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, October 28, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.
Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
Absent:
1. CALL TO ORDER
2. ROLL CALL
Mayor Dohring called the meeting to order at 6:00 p.m.
3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.
4. ADOPTION OF THE AGENDA
City Clerk, Andrew Bradley provided an update that item 8.5 would be heard out of order after item 8.2. Additionally, Acting City Manager, Maya DeRosa removed item
13.1 from the agenda.
4.1 Council Member Kate Spadarotto moved to approve the amended agenda. The motion was seconded by Council Member Aaron Barak and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
5. APPROVAL OF MINUTES
5.1 Consideration and proposed approval of Regular Meeting Minutes of October 14, 2025
Vice Mayor Michelle Deasy moved to approve the Regular Meeting minutes of Agenda Item #5.1.
Regular City Council
October 28, 2025
October 14, 2025. The motion was seconded by Council Member Aaron Barak and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
6. PUBLIC FORUM:
Mark Smithers addressed the City Council.
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:
City Attorney, Ethan Walsh reported out on the Special Closed Session meeting of October 15, 2025. There was no reportable action from the labor negotiation with the St. Helena Employees Association (SHEA).
The item concerning negotiations with real property negotiators regarding 1480 Main Street and 1572 Railroad Avenue also resulted in nor reportable action; however, as previously noted and made public, the Council determined not to proceed with the sale of these properties at this time and will instead undertake a public process to evaluate options for these and other City-owned properties.
Regarding the public employee performance evaluation, the Council completed its annual evaluation process of the City Manager.
Lastly, on the conference with the City Attorney as labor negotiator regarding the City Manager’s agreement, the Council directed the City Attorney to prepare amendments to the City Manager’s contract, which will be brought forward for consideration at a future open session meeting
City Clerk Andrew Bradley made announcement about a vacancy on the Active Transportation Advisory Committee to the NVTA.
Acting City Manager, Maya DeRosa made announcement that Police Chief Chris Hartley would be delaying his retirement to June 2026.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1 Proclaiming October as National Domestic Violence Awareness Month Mayor Dohring presented Executive Director of NEWS Napa Valley with the proclamation.
Agenda Item #5.1.
Regular City Council
October 28, 2025
8.2 Proclamation Recognizing the 75th Anniversary of the Kiwanis Club of St.
Helena
Mayor Dohring presented St. Helena Kiwanis Club President, Bob Beckstrom with the proclamation.
8.5 St. Helena Historical Society Presentation
This item was heard out of order. Miriam Hansen from the St. Helena Historical society gave presentation.
8.3 Active Transportation Plan Presentation by Napa Valley Transportation Authority
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director, Rebecca White, Administrative Assistant
Recommendation:
Receive presentation.
Patrick Band from the Napa County Transportation Authority (NVTA) presented on the item.
Following the presentation on item 8.3, Mayor Dohring recognized the St.
Helena Girl Scouts in attendance of the meeting as part of a Citizenship in the Community merit badge work. The troop leader offered a brief comment.
8.4 Report from City Representative of the Groundwater Sustainability Technical Advisory Group
Lester Hardy, St. Helena's representative of the Groundwater Sustainability Technical Advisory Group made report.
9. STAFF BRIEFING
10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
10.1 September 2025 Review and Forecasting of City Water Supply Availability CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Receive and file.
Agenda Item #5.1.
Regular City Council
October 28, 2025
10.2 This item was pulled.
Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the S18-71 Crinella Pump Station Upgrades Project.
10.3 This item was pulled.
Consideration and proposed adoption of a Resolution (1) Awarding the Oak Avenue Utility Rehabilitation Project to Argonaut Constructors in the amount of $2,833,095; (2) Authorizing the City Manager to execute the Construction Contract with Argonaut Constructors; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 25% of the Contract price; and (4) Authorize the Recommended Budget Amendments/Transfers.
10.4 Approval of a Resolution authorizing the City Manager to enter into an Agreement in a form approved by the City Attorney with Savant Solutions to provide Precision AI Network Security Subscription in an amount not-to-exceed $17,156.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Council Member Aaron Barak moved to approve items 10.1 and 10.4 of the consent calendar. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
10.2 Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the S18-71 Crinella Pump Station Upgrades Project.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff Recommends Approval of the attached Resolution.
Agenda Item #5.1.
Regular City Council
October 28, 2025
Project Manager, Mario Traverso answered brief questions from Council.
No public comment was made.
Council Member Kate Spadarotto moved to approve item 10.2. The motion was seconded by Council Member Aaron Barak and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
10.3 Consideration and proposed adoption of a Resolution (1) Awarding the Oak Avenue Utility Rehabilitation Project to Argonaut Constructors in the amount of $2,833,095; (2) Authorizing the City Manager to execute the Construction Contract with Argonaut Constructors; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 25% of the Contract price; and (4) Authorize the Recommended Budget Amendments/Transfers.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached resolution.
Project Manager, Mario Traverso answered brief questions from the Council.
No public comment was made.
Council Member Aaron Barak moved to approve the resolution with a modification to the resolution of a 15% contingency instead of the original 25% contingency with the acknowledgement that Bid 1 could come back to Council if deemed necessary. The motion was seconded by Council Member Billy Summers and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
Agenda Item #5.1.
Regular City Council
October 28, 2025
RECUSE: None
11. PUBLIC HEARINGS
12. OLD BUSINESS
13. NEW BUSINESS
13.1 This is item was removed.
Authorizing the City Manager to execute a Professional Services Agreement, with Raftelis in an amount not to exceed $16,500 for the provision of team building services and facilitation.
CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:
Authorize the City Manager to execute Professional Services Agreement with Raftelis in an amount not to exceed $16,500 for the provision of meeting facilitation services.
14. CITY COUNCIL REPORTS:
14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
Agenda Item #5.1.
Regular City Council
October 28, 2025
M. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
Before adjourning, Mayor Dohring announced that the next Regular City Council scheduled for November 11, 2025, will be cancelled in observance of the Veterans Day holiday. A Special Meeting of the City Council will instead be held on Tuesday, November 18, 2025.
Mayor Dohring adjourned the meeting at 7:41 p.m.
CHALLENGING DECISIONS OF CITY ENTITIES
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.
MINUTES
City of St. Helena
Special City Council Meeting
Monday, November 10, 2025 @ 9:00 AM
Main Conference Room - City Hall
465 Main Street, St. Helena
Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
Absent:
1. CALL TO ORDER
Mayor Dohring called the meeting to order at 9:00 a.m.
2. ROLL CALL
3. ADOPTION OF THE AGENDA
4. PUBLIC COMMENT:
No public comment was received.
5. NEW BUSINESS:
5.1 Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute a Sole Source Professional Services Agreement with Telstar Instruments, Inc. for Replacement of the City's Water System SCADA Hardware and Software in an Amount Not-to-Exceed $67,200 (Including 10% Contingency).
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff Recommends Approval of the attached Resolution.
Assistant City Manager and Public Works Director, Joe Leach made presentations on the item.
Mayor Dohring opened public comment; no public comment was made.
Discussion was turned over to Council where questions and comments were received.
Agenda Item #5.1.
Special City Council
November 10, 2025
Mayor Paul Dohring moved to approve the resolution. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:22 a.m.
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.
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Agenda Item #6.1.
2025 Harvest Festival
FlashVote Results
City of St. Helena
City Council Meeting
November 25, 2025
Staff: Ashley Sylvester
Interim Community Services Director
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
• FlashVote went out in the City
Newsletter on October 30th- closed
on November 6th
• 156 Total Participants
• 5 questions asked
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q1: The City of St. Helena recently
hosted its 39th Annual Harvest Festival
on October 18 at a new location this
year - Adams Street (east of Railroad
Avenue) and Library Lane.
Which of the following best describes
your experience with the St. Helena
Harvest Festival?
I attended this year’s festival
and have also attended in the
past
59%
(91)
I did not attend this year, but
have attended in the past
31%
(48)
I’ve never attended the
Harvest Festival
7%
(11)
I attended this year’s festival
for the first time
3%
(5)
Not Sure 0%
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q2: How would you rate your overall
experience with the 2025 Harvest
Festival?
Excellent (5) 40%
(38)
Good (4) 38%
(36)
OK (3) 18%
(17)
Bad (2) 3%
(3)
Terrible (1) 1%
(1)
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q3:This year’s festival was held at a
new location. Based on what you know
or experienced, which of the following
statements best reflects your view?
I prefer the new location
over the previous one(s)
43%
(65)
I prefer the previous
location(s)
25%
(37)
I don’t have a preference 21%
(32)
Not Sure 11%
(16)
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q4: Thinking about future Harvest
Festivals, which of the following are
most important to you, if any? (You can
choose up to FOUR, if any)
Shade, seating, and comfort areas 65%
(93)
Number and mix of vendors/nonprofit
booths
59%
(84)
Variety of food options 55%
(78)
Music and entertainment 47%
(67)
Location 37%
(53)
Kids’ activities and family areas 35%
(50)
Local wine/beer offerings 22%
(31)
Parking and accessibility 17%
(24)
Other 11%
(16)
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q4: Thinking about future Harvest
Festivals, which of the following are
most important to you, if any? (You can
choose up to FOUR, if any)
Back the winery games. forklift, vine
pruning, competitions, etc.
Large tent across entire street
Pet Pawrade
Poetry reading and story telling circles
Fun Runs
City manager in “Dunk Booth” to raise
funds for street/sidewalk repairs.
All the above!
Agenda Item #9.1.
2025 Harvest Festival
FlashVote Results
Q5: Any other comments or suggestions to help
improve future Harvest Festivals?
• “Great new location. Felt like a festival and not a
farmers' market / long aisle. Let’s build in this
success. Well done!”
• “I thought the car show was a nice addition”
• “Move to Adams Street permanently”
• “Great event - keep it going! Great for non-profits
in the community”
• “I was skeptical about the venue change but ended
up loving it. It was a great layout - great to have the wider street with more wiggle room in between the
vendor tents etc. Great job.”
• “Would like to see more art and adult craft
making”
• “Loved having local bands”
• “Maps to public on layout”
• “Make sure there is sufficient shade and
seating/standing eating options”
• “TOO HOT with no shade after 1 pm”
• “Please keep it local”
• “The kids' section was great and well run,
enjoyed the options for smaller kids too”
• “If you could get more shade for the rest of
the Harvest Fest at the new location would be
great.”
• “Felt safer for the kids, maybe because we are
further from high traffic roads”
• “Pet parade flow was a little awkward. more
seating for eating would be nice, but overall, a
good experience.”
Agenda Item #9.1.
Discussion
&
Questions
Agenda Item #9.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the Hazard Mitigation Grant Emergency Backup Power Project.
RECOMMENDED
ACTION:
Staff Recommends Approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
Project Award to CD & Power on July 25, 2023 per
Resolution 2023-093.
STATEMENT OF THE
PURPOSE:
To accept the work and direct the filing of the Notice of Completion for the Hazard Mitigation Grant Emergency
Backup Power Project.
FINANCIAL IMPACT: See summary in discussion section.
BACKGROUND:
As part of the response assessment during the aftermath of the 2020 wildfires, the City of St. Helena identified the lack of emergency back up power generation at several key facilities as a significant risk. Additionally, this risk was exacerbated due to the development of the PG&E Public Safety Power Shutoff (PSPS) program. The City did not have back-up power to several critical City facilities that provide essential services to first responders and the citizens of St. Helena. Based on this risk to the City, it was determined it was essential to provide a permanent source of back-up power generation to various facilities to minimize the impacts disasters may have on St. Helena. In response, the City applied for and was awarded a Hazard Mitigation Grant through CalOES/FEMA. The grant award approved the installation of permeant generators at three City facilities which included the Wastewater Treatment Plant, the Corporation Yard, and the sanitary sewer lift station located in the Crinella subdivision.
The project construction documents were developed by City Staff and were posted to the City of St. Helena's website and area construction plan rooms and exchanges on March 30, 2023. Bids were publicly opened on May 11, 2023. The City received three bids for the project. On July 25, 2023, the project was awarded to CD & Power of Martinez California in the amount of $1,946,638.
DISCUSSION:
The long lead time items were ordered in August 2023. Due to new regulations concerning generator performance and emissions, the generators were first generation models which were developed to meet the new stringent performance and emission Agenda Item #10.1.
standards. The actual construction and installation of the generators occurred between March 2024 and October 2025. During the course of construction, one change order was issued in the amount of $163,800 which was due as a result of price fluctuations of copper.
The City was awarded funding through the Hazard Mitigation Grant Program (HMGP) for two critical emergency backup power projects.
1. C23-01 Corporation Yard and Crinella Pump Station Generators. o Total Project Award: $403,908
o Federal Share (75%): $302,931
o City’s Required Match (25%): $100,977
2. S23-02 Wastewater Treatment Plant Emergency Backup Power Project. o Total Project Award: $1,815,390
o Federal Share (approximately 74.988%): $1,361,326
o City’s Required Match (approximately 25.011%): $454,064 Expenditure Summary
Construction Contract awards were issued below the total funding allocated through the Hazard Mitigation Grant Program (HMGP). As a result, the City’s required local match will be recalculated in accordance with the proportional share outlined in the Grant Award Document.
Expenditures Award Actual
C23-01 Corporation Yard
and Crinella Pump Station
Generators
$372,998 $372,998
Contingency $37,300
Change Orders None
Total $410,298 $372,998
City's Required Match
(rounded to the nearest
dollar)
$93,250
Expenditures Award Actual
S23-02 Wastewater
Treatment Plant Emergency
Backup Power Project
$1,573,640 $1,573,640
Contingency $157,364
Change Orders $163,800
Total $1,731,004 $1,737,440
City's Required Match
(rounded to the nearest
dollar)
$434,568
Agenda Item #10.1.
Expenses for project management performed by the City were also reimbursable up to $42,490 between the two awards.
CD & Power's final construction contract amount is $2,110,438 including the release of the retention. Upon approval of the resolution accepting the completion of the project, staff will file the appropriate notifications with the County and closeout the project.
ENVIRONMENTAL REVIEW:
All of the new generators are certified as "Tier 4 final", which conforms to the most stringent performance and emission standards.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
NOC Resolution
C23-01 CIP Page
S23-02 CIP Page
Agenda Item #10.1.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION ACCEPTING THE WORK AND DIRECTING THE
FILING OF THE NOTICE OF COMPLETION FOR THE C23-01
EMERGENCY BACK-UP POWER – CORP YARD & CRINELLA
PUMP STATION AND THE S23-02 EMERGENCY BACK-UP POWER
– WWTP HAZARD MITIGATION GRANT PROGRAM PROJECT.
RECITALS
A. Pursuant to St. Helena Municipal Code Chapter 3.04; Article 3 public Works Projects; Section 3.04.220 on August 1, 2024, a notice inviting bids was posted; and
B. On May 11, 2023, three (3) bids were received and opened in accordance with applicable law; and
C. The lowest responsive and responsible bidder for the Project was CD & Power of Martinez California in the amount of $1,946,637.85; and D. On July 25, 2023 City Council awarded the C23-01 and S23-02 Emergency Back-Up Power projects to CD & Power in the amount of $1,946,637.85, authorized the City Manager to execute a construction contract in the amount of $1,946,637.85 with CD & Power for C23-01 and S23-02 projects, and authorized the Director of Public Works to approve change orders not-to-exceed 10% of the contract amount; and
E. The final construction contract amount is $2,110,437.85; and F. The project has been inspected and commissioned, and CD & Power has completed the work in accordance with the contract documents for the project; and
G. If no liens or claims have been filed within 35 days of filing the Notice of Completion, the retained payment funds, and any amount due will be released to CD & Power.
RESOLUTION
Agenda Item #10.1.
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The contract entitled C23-01 and S23-02 Emergency Back-Up Power Project, with the final project construction costs of $2,110,437.85 is accepted as complete; and
2. The Public Works Director/City Engineer is authorized to release retention and prepare a Notice of Completion and the City Clerk is directed to file a Notice of Completion with the Napa County Recorder; and Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.1.
Emergency Back-Up Power - Corp Yard & Crinella Pump Station Category
Project Corporation Yard and Crinella Pump
Station
Civic
Project No: C23-01
Public Works
Location:
Responsible
Department:
2025-26 2026-27 2027-28 2029-30
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.
Exp/Enc as
of
2/28/2025
3160 - Construction Contract 372,998 372,998
3170 - Contingency 0
3180 - CIP Overheads 76 76
EXPENDITURE TOTALS 373,074 373,074
FUNDING SOURCES
571-Wastewater Rate Revenues 30,557 30,557
733-Civic CIP 62,843 62,843
733-Civic CIP HMGP Funds 279,674 279,674
FUNDING TOTALS 373,074 373,074
EXPENDITURE ACCOUNTS: 733-5010-
STATUS: Stable Operations/Complete
PRIORITY: High
PROJECT PURPOSE & DESCRIPTION:
This project involves the replacement of outdated emergency generators and associated equipment at the City's Corporation Yard and Crinella Pump Station. The upgrades will enhance generator capacities, ensuring reliable backup power during emergencies and improving overall system resilience. By modernizing critical infrastructure, the project aims to mitigate risks associated with power failures, supporting essential public services and emergency response efforts. Funding for this project is partially provided through the Hazard Mitigation Grant Program (HMGP), secured from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (Cal OES).
PROJECT NOTES:
•FY25 - A construction contract was awarded through Resolution 2023-093 (July 25,2023). -Construction is scheduled to begin in FY 2025 Q3 under CIP No. S23-02. -Additional HMGP funds have been requested to cover a bid overage of $29,825. •FY26 - Anticipate completion FY26Q1
-NOC presented to City Council on November 25, 2025.
13 Agenda Item #10.1.
Emergency Back-Up Power - WWTP
Category
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S23-02
Public Works
Location:
Responsible
Department:
2025-26 2026-27 2027-28 2029-30
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.
Exp/Enc as
of
2/28/2025
3160 - Construction Contract 1,748,940 1,748,940
3170 - Contingency 0
3180 - CIP Overheads 80 80
EXPENDITURE TOTALS 1,749,020 1,749,020
FUNDING SOURCES
421-Go Bonds 446,287 446,287
773-Wastewater Capital Improvement -
HMGP Funds
1,302,733 1,302,733
FUNDING TOTALS 1,749,020 1,749,020
EXPENDITURE ACCOUNTS: 773-5059-
STATUS: Stable Operations/Complete
PRIORITY: High
PROJECT PURPOSE & DESCRIPTION:
The Emergency Back-up Power - WWTP project is a critical infrastructure upgrade to ensure operational continuity of the City's wastewater treatment system during power outages or natural disasters. The Project will replace the aging emergency generator, increase generator capacity, and provide reliable back-up power to this essential City facility, enhancing resilience and disaster preparedness.
PROJECT NOTES:
This project is partially funded by the Hazard Mitigation Grant Program (HMGP), with grant funds secured through FEMA and the California Office of Emergency Services (Cal OES). •FY25 - Construction contract awarded per Resolution 2023-093 on July 25, 2023 - Construction anticipated to begin in FY25 Q3, coordinated with CIP No. C23-01 - Additional HMGP funds requested to cover a $602,390 bid overage. - Continued Appropriation Notes: $11,500 expended for generator demolition as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024)
•FY26 - anticipate completion FY25Q4
-Updated funding sources to reflect 25% match from the City & 75% HMGP funds -NOC presented to City Council on November 25, 2025.
82 Agenda Item #10.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Water Supply and Forecasting - October 2025
RECOMMENDED
ACTION:
Receive and file.
PREVIOUS COUNCIL
ACTION:
Monthly Receive and File reports to City Council.
STATEMENT OF THE
PURPOSE:
To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant, the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.
FINANCIAL IMPACT: None.
BACKGROUND:
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.
At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.
DISCUSSION:
In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for October 2025. The water produced for October 2025 is down by -19% when compared to October 2024 and is down by -44% compared to the average of October 2018-2020. Below is a chart summarizing the water produced per source:
Water Produced per Source
Agenda Item #10.2.
Source
Average (2018 -
2020)
(Acre-Feet)
October 2024
(Acre-Feet)
October 2025
(Acre-Feet)
Bell Canyon 90 31.14 28.78
Stonebridge Wells 34 44.39 16.76
Napa Water 57 51.59 57.4
Total 182 127.12 102.94
Percent change from October 2024: -19%
Percent change from average of October 2018 - 2020: -44% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since September 2023. It also shows the water availability forecast through June 2026 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).
As of November 1, 2025, Bell Canyon Reservoir elevation was at 412.17 feet representing approximately 1,673.58 acre feet (AF) and 70.21% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on November 1st in 2023, 2024, and 2025.
Year 2023 2024 2025
Bell Canyon Elevation Level 416.70 Ft. 414.37 Ft. 412.17 Ft.
Acre Feet 1,945.02 AF 1,823.14 AF 1,673.58 AF
Percent Capacity 83.46% 76.48% 70.21%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.
Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at Agenda Item #10.2.
the time did not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.
It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 acre-feet, significantly above the 1,481 acre-feet standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.
City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of October 2025, Rutherford Pump Station was producing an average of 0.60 MG/day for a total of
57.4 acre feet (AF) for the month.
ENVIRONMENTAL REVIEW: Not applicable.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Attachment 2 - Bell Canyon Water Storage Forecast
MWR October 1-31 2025
Attachment 3 - Bell Canyon Reservoir Storage I II
Attachment 4 -Bell Canyon Reservoir Historical Elevation Levels Attachment 5 - Bell Canyon Reservoir Historical Storage Elevation Agenda Item #10.2.
Agenda Item #10.2.
CITY OF ST. HELENA
MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS STRALLA
WATER PLANT
TK #1 & #2
ADJUST
28.78 9.37 -0.14
28.1% -0.4%
33.53 MG MG
n/a MG MG
n/a MG MG
1.08 MG MG
% %
149.93 AF 33.2% 153.71 AF 29.9%
48.84 MG 50.07 MG
213.85 AF 47.4% 207.81 AF 40.4%
69.66 MG 67.69 MG
87.50 AF 19.4% 152.26 AF 29.6%
28.50 MG 49.60 MG
TOTAL WATER PRODUCED 451.28 AF 100.0% 513.78 AF 100.0%
DELIVERY (ALL)
0.03 0.07
412.17 FT. FT.
-1.24 FT. FT.
1673.58 AF AF
70.2 % %
0.50 IN IN
0.61 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only. -0.44
October 1-31, 2025
STONEBRIDGE
POTABLE
WELLS
SBW
IRRIGATION
WATER
NAPA WATER
THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 16.76 0.31 57.40
AMOUNT PRODUCED in MG 5.46 0.10 18.70
PERCENT 16.4% 56.0%
WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 41.41
MAXIMUM DAILY PRODUCED n/a
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 1.33
WATER YEAR TOTALS
THIS FISCAL YEAR LAST FISCAL YEAR
LOUIS STRALLA WATER PLANT
NAPA WATER
STONEBRIDGE POTABLE WELLS
SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.
ELEVATION BELL CANYON RESERVOIR 414.37
STONEBRIDGE APARTMENTS MG/Oct. 1-31 0.14 MG/Oct. 1-31
WATER ELEVATION, CAPACITY & RAINFALL
THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Oct. 1-31 0.06 MG/Oct. 1-31
TEMPERATURES
MONTHLY RISE OR DROP -1.26
CAPACITY AT END OF PERIOD 1823.14
PERCENT OF FULL CAPACITY 76.5
RAINFALL IN THIS PERIOD 0.10
TOTAL RAINFALL SEASON TO DATE 0.20
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.
DEGREES IN FAHRENHEIT 87.5-47.6 99-45.5
Updates will be provided if any errors are identified.
AVERAGE 67.55 76
REMARKS
City of Napa Water Delivery: RPS producing an average of 0.60 MG/day during October 2025.
Agenda Item #10.2.
Agenda Item #10.2.
Agenda Item #10.2.
Agenda Item #10.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute Amendment No.
2 in the amount of $50,000 to increase the Professional Services Agreement with Summit Engineering Inc. for a
total not-to-exceed amount of $199,500, for Construction Engineering Services for the D24-01 Oak Avenue Utility
Rehabilitation Project.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
Resolution 2023-133, 10/10/23 - Original Professional
Services agreement authorization for $121,500
Resolution 2025-035, 04/22/25 - Amendment 1 for
$28,000 for an updated not-to-exceed amount of
$149,500.
The construction contract for the project was awarded to Argonaut Constructors on October 28, 2025.
STATEMENT OF THE
PURPOSE:
To authorize the City Manager to execute Amendment No.
2 to the Professional Services Agreement with Summit
Engineering, Inc. to continue providing construction
engineering support services for the D24-01 Oak Avenue
Utility Rehabilitation Project.
FINANCIAL IMPACT: For Amendment No. 2 the total financial impact is a time and materials, not-to-exceed amount of $50,000. Sufficient budget is currently available within the D24-01 Oak
Avenue Utility Rehabilitation Project in Construction
Management.
BACKGROUND:
The upgrade of the utilities and surface conditions of Oak Avenue has been a priority for the City since 2007. The necessity to upgrade the utilities has precluded any significant surface improvements. The utility upgrade design commenced in 2007 but the effort was abandoned for unknown reasons. The design effort was reengaged with Summit Engineering and was completed in early 2025. The project was successfully advertised and awarded to Argonaut Constructors on October 28, 2025, with construction expected to begin in Winter 2025.
Agenda Item #10.3.
Due to the scale and complexity of the utility replacement and related improvements, retaining the design consultant for the construction engineering support is necessary.
The City executed a Professional Services Agreement with Summit Engineering (and Amendment No. 1) for design and pre-construction work. Amendment No. 2 extends and supplements this contract to support the construction phase.
DISCUSSION:
It is customary for projects of this scale and complexity for the engineering design firm to remain engaged and under contract with the City during the construction portion of the project in a consulting capacity. This allows the design engineer to be accessible to provide clarification or resolution for issues in the field during construction. Summit Engineering has provided continuity of service throughout the design process and is best positioned to provide technical support during construction. This ensures:
Timely responses to Requests for Information (RFIs)
Design clarifications
Plan adjustments to field conditions
Support during construction meetings
Submittal review
Field visits as needed
Amendment No. 2 authorizes an additional $50,000 to ensure continued engineering support on a time-and-materials basis, consistent with the Supplemental Scope of Work November 4, 2025.
ENVIRONMENTAL REVIEW: None
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution Summit D24-01
Summit PSA Amendment No. 2
Agenda Item #10.3.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 IN THE AMOUNT OF $50,000 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH SUMMIT
ENGINEERING INC. FOR A TOTAL NOT-TO-EXCEED AMOUNT OF
$199,500 FOR CONSTRUCTION ENGINEERING SERVICES FOR
THE D24-01 OAK AVENUE UTILITY REHABILITATION PROJECT.
RECITALS
A. The Oak Avenue Utility Rehabilitation Project includes installation and replacement of storm drain, sewer, and water infrastructure, including manholes, service laterals, and associated improvements within the Oak Avenue corridor; and
B. The Oak Avenue Utility Rehabilitation project represents a significant and complex Public Works effort requiring coordination among multiple utility systems and adjacent property owners; and
C. The City previously executed a Professional Services Agreement with Summit Engineering, Inc. and later approved Amendment No. 1 for design and engineering services; and
D. On October 28, 2025, the City awarded the construction contract to Argonaut Constructors, with construction commencing in Winter 2025; and E. Summit Engineering, Inc. prepared the project design plans and is best positioned to provide timely and accurate technical support during construction, including assistance with RFIs, submittals, site visits, and design clarifications; and
F. The City has determined that continued availability of the design engineer during construction is necessary to ensure efficient project delivery and resolution of field issues; and
G. Staff recommends approval of Amendment No. 2 to authorize additional timeand-materials engineering services in an amount not-to-exceed $50,000; and Agenda Item #10.3.
H. Sufficient funds are available in the FY2025-26 Capital Improvement Program for Project D24-01.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Summit Engineering Inc. for construction engineering services for the Oak Avenue Utility Rehabilitation Project D24-01 in an amount not-to-exceed $50,000.
2. Funding is as follows:
Description Fund/Funding
Source
Expense
GL Account
Amount
D24-01
Construction Management 421 – GO Bonds 741-50-14-31-50 $50,000 Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT WITH SUMMIT ENGINEERING, INC; STH CONTRACT NO: FY2024-024 FOR OAK AVENUE UTILITY REHABILITATION PROJECT FOR AN ADDITIONAL $50,000 FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $199,500.
This Second Amendment to Professional Services Agreement STH Contract: 2024-024 dated October 10, 2023 ("Agreement") is made as of this 25th. day of November, 2025 by and between the City of St. Helena, a municipal corporation ("City"), and Summit Engineering, Inc. ("Consultant").
RECITALS
A. On October 10, 2023, the City and Summit Engineering, Inc. entered into a Professional Services Agreement for design and engineering services for the Oak Avenue Utility Rehabilitation Project; and
B. On April 22, 2025, the City approved Amendment No. 1 to incorporate additional design work necessary to complete the Project; and
C. Summit Engineering subsequently prepared the final design plans for the Project, and on October 2025, the City awarded the construction contract to Argonaut Constructors; and D. The City requires the continued availability of Summit Engineering during the construction phase to provide construction engineering support, including response to requests for information, submittal review, participation in construction meetings, field visits, and design clarifications; and E. Staff has identified additional construction-phase needs consistent with Summit Engineering’s Supplemental Scope of Work dated November 6, 2025, including engineering support on a timeand-materials basis; and F. The City now desires to execute Amendment No. 2 to authorize an additional $50,000 for construction engineering services, for a revised total not-to-exceed contract amount of $199,500.
AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:
1. The Scope of Work as attached to the Agreement is hereby amended to include the Additional Scope of Work, attached hereto and incorporated herein as Exhibit A.
2. Section 4. A Compensation and Method of Payment, is amended to read as follows:
"Total compensation shall not exceed $199,500... "
All other terms of the Agreement shall remain in full force and effect.
Entered as of the day and year first above stated.
Agenda Item #10.3.
CONSULTANT:
Signatures of Authorized Persons:
By:
Print Name:
Title:
CITY OF ST. HELENA
a Municipal Corporation
By:
Print Name: Anil Comelo
Title: City Manager APPROVED
AS TO FORM:
Ethan Walsh, City Attorney
Exhibit A – Additional Scope of Work
Jasper Gehring Principal
Agenda Item #10.3.
CIVIL STRUCTURAL ELECTRICAL WATER | WASTEWATER PLANNING Summit Engineering, Inc
575 W. College Ave., Suite 201 Santa Rosa, CA 95401 t 707 527-0775 www.summit-sr.com
SUPPLEMENTAL SCOPE OF WORK
CLIENT: CITY OF ST. HELENA
1800 College Avenue
St. Helena, CA 94574
PROJECT: OAK AVENUE UTILITY
REPLACEMENT
Attn: Mario Traverso SSOW. No.: 3
Date: November 6, 2025 Project No.: 2023177
This Supplemental Scope of Work, along with the attached is an addendum to and supplements the original Agreement for Professional Services for Oak Avenue Utility and Street Improvements between Summit Engineering, Inc. (hereinafter known as SUMMIT) and CLIENT dated October 10, 2023. The unaltered terms and conditions of that Agreement apply to all the work completed under this Supplemental Scope of Work.
SCOPE OF WORK
The CLIENT intends to award a construction contract for the Oak Avenue Utility and Street Improvements based on engineering drawings prepared by SUMMIT. The CLIENT is anticipated to provide primary construction assistance services and be the primary point of contact for Contractor questions during construction. The CLIENT has requested that SUMMIT be available for questions and engineering support on an as-requested basis during construction.
1. Construction Assistance – Civil (.620)
SUMMIT to provide construction assistance services on an as requested basis.
A. Attend pre-construction meeting with the CLIENT and Contractors at the site.
B. Review shop drawings and submittals for compliance with the intent and requirements of the civil portions of the Contract Documents.
C. Provide, with reasonable promptness, written responses to Requests for Information (RFI), clarification, and interpretation of the requirements of the Contract Documents.
D. Perform site visits including attendance at construction meetings, at appropriate intervals during construction, to observe the progress of construction and its general conformance to the Contract Documents. Prepare and issue Field Reports.
E. Perform one site visit to prepare the written notice (punch list) of items to be completed or corrected when the construction is substantially complete.
F. Prepare written statement of construction general conformance with design intent as required by regulatory agencies.
EXCLUDED ITEMS
1. Construction staking
2. Geotechnical investigation and materials testing
Agenda Item #10.3.
SUMMIT ENGINEERING, INC. Project No.: 2023177
P:\2023\2023177 Oak Avenue Utility Replacement\Agreements\SSOW3 2025-11-06 MT.docx JTG/jl
ASSUMPTIONS
1. This Agreement is based on design concepts as depicted on the drawings prepared by SUMMIT dated September 17, 2025, and as discussed in meetings with Mario Traverso prior to the date of this proposal. Revisions to the project concept, location, or specific design features implemented by the CLIENT may require an adjustment in the estimated fees and schedule.
2. The CLIENT will be responsible for overseeing the Contractor to execute construction in conformance with the approved Oak Avenue Utility and Street Improvement Plans and applicable agency standards.
3. Due to direction of the CLIENT made during the design process, aspects of the proposed improvements may require field adjustment due to unknown or unexplored existing conditions, older topographic mapping, or aerial mapping utilized for updated outlet routing. Field changes to accommodate any unanticipated conditions may require updated design, which would require additional scope of services.
FEES
Task
Fee
Basis
Current
Approved
Fee
Proposed
Change Revised Fee
Construction Assistance - Civil (.620)
T&E
(Budget) $ 0 $ 50,000 $ 50,000
TOTAL FEE CHANGE $ 50,000
Agenda Item #10.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with
Coastland Civil Engineering, LLP for Design Services for the Spring Street/Highway 29 Intersection Project CIP No.
R26-04 in an Amount Not-to-Exceed $58,310.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
February 27, 2024, the City Council approved Resolution 2024-02, authorizing execution of Administering AgencyState Master Agreements for State and Federal-Aid Funded Projects with the California Department of
Transportation (Caltrans) and authorizing staff to create a Capital Improvements Project, establishing a budget of
$500,000.
June 11, 2025, the City Council approved Resolution
2025-079, adopting the FY2025-26 through FY2029-30
Capital Improvement Plan (CIP). This action formally
accepted and established Project R26-04 Spring
Street/Highway 29 Intersection Project within the 5-Year CIP document.
STATEMENT OF THE
PURPOSE:
To authorize execution of a Professional Services
Agreement (PSA) with Coastland Civil Engineering, LLP
for design services associated with the Spring
Street/Highway 29 Intersection Project CIP No. R26-04,
providing design plans, specifications, cost estimating, and bid-phase support to enhance pedestrian safety at the
intersection of Spring Street and Main Street (Highway
29).
FINANCIAL IMPACT: Funding for this agreement is available within the FY2025- 26 Capital Improvement Program for CIP R26-04, Spring
Street/Highway 29 Intersection Improvements. The project is grant-funded through the State and Federal-Aid
Program administered by Caltrans; therefore, no budget
amendment is required.
Agenda Item #10.4.
BACKGROUND:
The Spring Street/ Highway 29 Intersection Project CIP No. R26-04 continues the City's ongoing downtown safety and mobility initiatives by improving pedestrian crossing conditions along Main Street. The project relocates the existing south-side crosswalk to the north side of the intersection and adds bulb-outs, ADA-compliant curb ramps, highvisibility crosswalk striping, pavement markings, and Rectangular Rapid Flashing Beacons (RRFBs).
The City previously completed a topographic survey of the intersection area and will provide that data to Coastland Civil Engineering, LLP for design use. The City will also prepare the front-end bid specifications and Caltrans encroachment permit package, while Coastland will prepare the technical plans and bid schedule for incorporation into the City's documents.
DISCUSSION:
Under the proposed agreement, Coastland Civil Engineering, LLP will provide the following services:
Project Meetings and Coordination - Conduct kick-off and progress meetings, perform field review, and coordinate with utilities.
Preliminary Design - Develop conceptual plans and an engineer's estimate based on City provided survey data.
Plans and Specifications - Incorporate City and Caltrans review comments and update technical documents and cost estimates.
Final Bid Documents - Prepare stamped plans, technical specifications, and a bid schedule for City use.
Bid Support - Provide responses to bidder questions and assist with one addendum, if needed.
ENVIRONMENTAL REVIEW: Not a CEQA Project.
GOAL:
Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Coastland R26-04 Resolution
PSA Coastland R26-04_CCE Signed
R26-04 CIP Page
Agenda Item #10.4.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND
CIVIL ENGINEERING, LLP FOR DESIGN SERVICES FOR THE
SPRING STREET/HIGHWAY 29 INTERSECTION PROJECT CIP NO.
R26-04 IN AN AMOUNT NOT-TO-EXCEED $58,310.
RECITALS
A. On June 11, 2025, the City Council adopted Resolution 2025-79, approving the Fiscal Year 2025-26 through FY2029-30 Capital Improvement Plan (CIP), which formally accepted and established Project No. R26-04 Spring Street/Highway 29 Intersection project; and
B. The Spring Street/Highway 29 Intersection Project continues the City’s Downtown Pedestrian Safety and Mobility Initiatives by relocating the existing south-side crosswalk to the north side of the intersection and adding bulb-outs, ADA-compliant curb ramps, high-visibility crosswalk striping, pavement markings, and Rectangular Rapid Flashing Beacons (RRFBs); and
C. The City has completed a topographic survey of the intersection and requested proposal from Coastland Civil Engineering, LLP to provide design-phase engineering services for the project, including plans, specifications, cost estimating, and bid-phase support; and
D. Coastland Civil Engineering, LLP submitted a proposal in the amount of $58,310, which staff has reviewed and determined to be reasonable and consistent with the scope of services needed to complete the project design.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to execute a Professional Services Agreement with Coastland Civil Engineering, LLP for engineering design services for the Spring Street/Highway 29 Intersection Project CIP No. R26-04 in an amount not-to-exceed $58,310.
2. Funding is as follows:
Agenda Item #10.4.
Description Fund/Funding
Source
Expense
GL Account
Amount
R26-04
Design
741 – Streets
Capital
Improvement PLBP
741-50-14-31-10 $58,310.
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
1 CITY OF ST. HELENA
PROFESSIONAL SERVICES AGREEMENT
SPRING STREET CROSSING IMPROVEMENTS
This Agreement is made and entered into as of November 25, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and Coastland Civil Engineering, LLP with its principal place of business at 1400 Neotomas Avenue, Santa Rosa, CA 95405 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
Spring Street Crossing Improvements (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $58,310.00. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
2 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Term.
The term of this Agreement shall be from November 18, 2025 to November 18, 2026 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care; Performance of Employees
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
3 a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
4 (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
5 (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
6 f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
7 (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
8 shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
9 14. Safety.
Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
15. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
16. INTENTIONALLY DELETED
17. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.
18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
10 19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.
20. Organization
Consultant shall assign Steve Van Saun, PE as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
21. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of St. Helena
1088 College Avenue, St. Helena, CA 94574
Attn: Joseph Leach, Public Works Director
CONSULTANT:
Coastland Civil Engineering, LLP
1400 Neotomas Avenue
Santa Rosa, CA 95405
and shall be effective upon receipt thereof.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
11 23. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
24. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
29. Time of Essence
Time is of the essence for each and every provision of this Agreement.
30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
12 31. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA
AND COASTLAND CIVIL ENGINEERING, LLP
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF ST. HELENA Coastland Civil Engineering, LLP
By: By:
Anil Comelo Its:
City Manager
Printed Name:
By:
Its:
Printed Name:
ATTEST:
By:
Ethan Walsh, City Attorney
Vice President Steven Van Saun Corp. Secretary Heidi E. Utterback Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
14 EXHIBIT A
Scope of Services
Agenda Item #10.4.
Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 420 Executive Court North, Ste. G Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961
www.coastland.dccm.com
November 4, 2025
Mario Traverso
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for Main Street Pedestrian Improvements Dear Mario,
In response to your request, we are pleased to present this letter proposal for professional engineering services associated with providing plans, specifications, and engineer’s opinion of probable cost for the Main Street Pedestrian Improvements Project.
PROJECT UNDERSTANDING
The City requested Coastland | DCCM prepare a scope and fee proposal for engineering services for pedestrian improvements along Main Street (State Highway 29) at the Spring Street intersection. At Spring Street the city desires to relocate the southerly crosswalk to the north side of the intersection with additional pedestrian crossing enhancements including bulb outs, curb ramps, RRFBs, and other improvements to improve pedestrian visibility in the intersection. The current intersection configuration is a three-way intersection which is stop-controlled on Spring Street and uncontrolled in both directions along Main Street.
The City has already conducted a topographic survey of the intersection and will provide Coastland | DCCM with the survey data needed for design. Additionally, the City provided a preliminary exhibit outlining the anticipated scope of improvements at the intersection of Spring and Main Street.
The primary objective of the project consists of re-configuring the intersection of Spring Street at Main Street by relocating the crosswalk from the south side of the intersection to the north side of the intersection and adding new concrete bulb outs, curb ramps, hi-visibility crosswalk striping, pavement markings, and conforming improvements needed to properly transition between new and existing infrastructure. Solarpowered RRFBs will be installed at the new crosswalk location. The existing crosswalk on the south side of the intersection will be completely removed and both curb ramps will be replaced with full height curbs and sidewalk meeting current ADA requirements. Minor drainage improvements are also anticipated and include an additional catch basin on the south side and a trench drain on the north side.
Other improvements anticipated as part of the project include two new curb ramps for the Spring Street crossing located on the west side of the intersection, possible drainage modifications, localized pavement resurfacing in the new and existing crosswalk areas, adjustments to existing lane alignments, possible reduction of on-street parking, and relocation of above ground improvements (City bench, mailbox, sign pole) that may impact placement of proposed curb ramps, crosswalks, and other site improvements.
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
The City also desires to replace as much curb, gutter, and sidewalk before and after the new crossing as possible while maintaining the overall project budget.
The City has already conducted a topographic survey of the area and requests Coastland DCCM to use City-provided topographic survey data for preparing the design. We will review the City’s topographic survey data and engage the City if any questions or concerns are identified during the review, or if more information is needed for design.
We are assuming the environmental documentation for this project will be a Categorical Exemption under the California Environmental Quality Act (CEQA). The City will be responsible for preparing any necessary environmental clearances.
It is understood that the City will prepare the project front end specifications and necessary encroachment permit submittal to Caltrans. We will prepare the technical specifications and provide the City with the Bid Schedule to be incorporated into the front-end documents.
PROJECT APPROACH
Based on our understanding of the project needs, our approach to the design will involve making the best use of the available project budget while providing the highest quality finished project possible. The City has specified a budget of approximately $500,000 will be made available for design and construction of the project. As we have extensive experience in design of these types of projects, we can provide cost-efficient and creative ways to re-configure the intersection crossing and install new concrete bulb outs, curb ramps, and related improvements to provide maximum value to the City in accordance with the anticipated budget allocation. Our approach to design will also include considerations for how to minimize impacts to the existing roadway alignment, effective lane widths, and potential loss of on-street parking to the City and surrounding businesses as a result of the proposed intersection improvements.
Initially, we will walk the site and review the proposed alignment of the new crosswalk on the north side of the intersection, including identifying preliminary locations of placement for new bulb outs, curb ramps, relocated RRFB assemblies, and other conforming improvements that may be needed within the Spring Street / Highway 29 intersection. The existing sidewalk and curb ramps located on the south side of the intersection will also be reviewed for conformance with current ADA standards. Non-conforming areas will be documented for inclusion on the improvement plans. This proposal assumes there won’t be significant sidewalk replacement due to excessive cross slope.
Coastland | DCCM understands that the City is looking for creative ways to address some of the challenges expected to be encountered during design and would like to use this project as a framework for approaching other similar intersections along the Downtown corridor, where future improvements (similar in scope) are anticipated. Some of the anticipated challenges include: How to efficiently manage pedestrian traffic and create a more comfortable environment for persons crossing Highway 29 at the Spring Street intersection, how to effectively convey drainage through the improved area with minimal impacts to existing infrastructure, how to reduce the amount transitional elements needed to conform the new pedestrian crossing improvements with existing roadway superelevation and other surfaces, and how to minimize the loss of available on-street parking which is critical, given the location of the project in Downtown St. Helena.
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
SCOPE OF WORK
TASK 1 – PROJECT MEETINGS, PRELIMINARY RESEARCH AND COORDINATION Meetings with City Representatives
We propose to meet with City staff to discuss project details, establish goals, review the project schedule and coordinate efforts. Included are the project kick-off meeting and two (2) progress design reviews (90%, and 100% submittals).
Background Information & Utility Coordination
We will assemble available City information pertaining to the project including as-built drawings, utility information (including any replacement schedules), base maps, right-of-way data and additional pertinent information for the project.
We propose to coordinate with outside utility companies to ensure that all existing facilities, both underground and overhead, are identified accurately during the design phase. We will write letters to PG&E, AT&T, and Comcast informing them of the project and requesting their facility drawings. We assume that the City will provide available record drawings or other documentation water, sewer, and other City-owned facilities that may be located within the anticipated project area.
Field Review
We will take digital photos of the site and observe existing conditions in the field so we may be able to identify any unusual or special conditions that may affect the project design or construction. We will also note existing obstructions that may impact placement of RRFBs, bulb outs, curb ramps, and other related improvements. We will also visually inspect the condition of roadway surfaces within the new and existing crosswalk areas and note any anticipated improvements that may be needed to ensure compliance with ADA requirements.
Task 1 Deliverables: We will provide the City with electronic copies of formal correspondence and meeting minutes, including photos and documentation obtained during the Field Review.
TASK 2 – PRELIMINARY DESIGN (30%)
Prepare Conceptual Plan
Following our background research, including documentation gathering, utility coordination, review of Cityprovided topographic surveys, and field review, we will prepare a preliminary design and estimate for the City’s review.
The plans will consist of a cover sheet and plan sheet utilizing the topographic survey provided by the City.
The preliminary plans will depict the necessary detail for placement of crosswalks, curb ramps, bulb outs, RRFB assemblies, and will show the limits of conforming street and parkway improvements. The plans will also identify impacts to on-street parking, lane widths and alignments, including drainage system and above ground facilities (poles, mailboxes, benches) that may require relocation as a result of the proposed intersection improvements.
Task 2 Deliverables: Electronic files of the preliminary plans and estimate (PDF format).
TASK 3 – 90% IMPROVEMENT PLANS, SPECIFICATIONS AND ESTIMATE After submitting a obtaining feedback from both the City and State (Caltrans), we will prepare a 90% submittal, which will include 90% drawings, technical specifications, and updated engineer’s opinion of probable construction costs. Plan sheets will depict the necessary detail for placement of crosswalks, bulb Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
outs, RRFBs, striping, curb ramp reconstruction, grading, drainage improvements, and other pertinent information such as roadway and parking modifications needed to support the design.
Coastland | DCCM’s Construction Manager will perform a review of the 90% documents to ensure constructability. Through this review, we will help minimize claims and potential change orders as well as look for opportunities to save money by using alternate construction methods.
It is assumed the City will provide the 90% plans to Caltrans as part of the encroachment permit application.
Task 3 Deliverables: Electronic files of the 90% plans, technical specifications and estimate (PDF, MS Word and MS Excel formats as appropriate).
TASK 4 – 100% IMPROVEMENT PLANS, SPECIFICATIONS AND ESTIMATE Following the City’s and Caltrans’ review of the 90% plans, we will address comments and provide the City with electronic copies of the 100% plans, technical specifications and engineer’s opinion of probable construction cost for review to verify all comments have been addressed. Following the City’s final review, we will prepare final bid documents, including stamped and signed drawings and technical specifications.
We will prepare the Bid Schedule and submit to the City for inclusion with the front-end documents.
Task 4 Deliverables: Electronic files of the 100% plans, technical specifications, cost estimate, and Bid Schedule (PDF, MS Word and MS Excel formats as appropriate). Final drawings will also be provided in electronic CAD format.
TASK 5 – BID ASSISTANCE
During the bidding process, we will provide bid assistance to the City to answer questions that may arise during the bidding phase. This will include assisting the City in preparing up to one (1) addendum that may be necessary. Please note that the time associated with this task does not include any time necessary for bid protests. If a bid protest is issued by any of the bidders, we can provide this as an additional service on a time and materials basis, as the time to process the protest is unknown.
EXCLUSIONS
The following work is not included in our proposal. However, we would be pleased to provide these services if the City desires:
Environmental assessments or permitting.
Easements, or preparation of associated documents.
Public coordination and outreach.
Utility relocation design or assistance
Sanitary sewer lateral replacement design
Construction Management or inspection assistance.
Topographic or Boundary surveys.
Caltrans permitting support
PROJECT FEE
As outlined in the attached work estimate, we propose to provide these services on a time and materials basis with a not-to-exceed budget of $58,310. The total amount we have specified is only for our described scope of work. If the City requests work to be performed outside the scope of work or if the scope of work changes, we reserve the right to renegotiate the cost for the additional work. Please note that we have Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
estimated a budget of $200 for reimbursable costs. This amount is included in the above total and is for reimbursable costs that are typically billed on an as-incurred basis plus 15%.
We hope this proposal meets your expectations. If you have any questions regarding this proposal, you can reach me at (707) 636-7021 or [email protected]. We thank you for this opportunity and look forward to working with you.
Sincerely,
Coastland Civil Engineering, LLP
Steve Van Saun, PE
Principal | Director of Engineering
Attachments: Work Estimate
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
WORK ESTIMATE
$255 $215 $190 $235
1 MEETINGS, PRELIMINARY RESEARCH AND COORDINATION
1.1 Kick off Meeting and two (2) progress meetings 4 4 8 $1,620
1.2 Field Review 8 8 16 $3,240
1.3 Background Information and Utility Coordination 2 4 6 $1,190
1.4 Project Management 12 12 $2,580
Subtotal 42 $8,630
2 PRELIMINARY DESIGN (30%)
2.1 Plans 4 6 40 50 $9,910
2.2 Estimate 2 6 8 $1,570
Subtotal 58 $11,480
3 PLANS, SPECIFICATIONS AND ESTIMATE (90%)
3.1 Plans 24 60 84 $16,560
3.2 Specifications 6 16 22 $4,330
3.3 Estimate 2 8 10 $1,950
3.4 QC Review 4 2 6 $1,490
Subtotal 122 $24,330
4 PLANS, SPECIFICATIONS AND ESTIMATE (100%)
4.1 Plans 4 28 32 $6,180
4.2 Specifications 4 8 12 $2,380
4.3 Estimate 2 6 8 $1,570
4.4 QC Review 2 2 4 $980
Subtotal 56 $11,110
5 BID SUPPORT
5.1 Bid RFI's 1 2 3 $685
5.2 Bid Addenda (1) 1 4 4 9 $1,875
Subtotal 12 $2,560
Direct Costs (repro, mileage, etc.) $200
Total Cost 12 82 192 4 290 $58,310
TASK TOTAL FEE TOTAL
HOURS
Construction
Manager
Task Information
Principal In
Charge
Main Street Pedestrian
Improvements
Assistant
Engineer
Hours & Cost
Senior
Engineer (PM)
Engineering Design Services
Agenda Item #10.4.
Spring Street/Highway 29 Intersection Project
Category
Project Spring St/Main St (SR29) Intersection
Streets
Project No: R26-04
Public Works
Location:
Responsible
Department:
2025-26 2026-27 2027-28 2029-30
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.
Exp/Enc as
of
2/28/2025
3110 - Design 58,310 58,310
3150 - Construction Management 0
3160 - Construction Contract 401,690 401,690
3170 - Contingency 40,000 40,000
3180 - CIP Overheads 0
EXPENDITURE TOTALS 500,000 500,000
FUNDING SOURCES
741-Streets Capital Improvement - PLBP 500,000 500,000
FUNDING TOTALS 500,000 500,000
EXPENDITURE ACCOUNTS: 741-5014-
STATUS: In Development
PRIORITY: High
PROJECT PURPOSE & DESCRIPTION:
The Spring Street/Highway 29 Intersection Project will rehabilitate the intersection to enhance pedestrian cyclist, and vehicular safety through improved infrastructure and visibility measures. Funded by a $500,000 Highway Safety Improvement Program (HSIP) grant, the project includes the following safety and accessibility enhancements: -Reconfiguration and restoration of pedestrian paths of travel. -Installation of ADA-compliant curb ramps and curb extensions. -Installation of Rectangular Rapid Flashing Beacons (RRFBs) for pedestrian crossings. -High-visibility crosswalks, updated road striping, and traffic signage. -Replacement of sidewalk, curb, and cutter infrastructure.
Photo credit: Google Maps
PROJECT NOTES:
•FY24 - City Council adopted Resolution 2024-022 on February 27, 2024 to: -Accept $500,000 in HSIP grant funding. -Authorize execution of a Funds Transfer Agreement with Caltrans. •FY26 - Project officially added to the CIP
-City staff to develop design and bid documents with issuance anticipated in FY26 Q1. -Construction will proceed upon completion of the design and competitive bidding process. 33 Agenda Item #10.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with
Coastland Civil Engineering, LLP for Design Services for the Spring Street/Highway 29 Intersection Project CIP No.
R26-04 in an Amount Not-to-Exceed $58,310.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
February 27, 2024, the City Council approved Resolution 2024-02, authorizing execution of Administering AgencyState Master Agreements for State and Federal-Aid Funded Projects with the California Department of
Transportation (Caltrans) and authorizing staff to create a Capital Improvements Project, establishing a budget of
$500,000.
June 11, 2025, the City Council approved Resolution
2025-079, adopting the FY2025-26 through FY2029-30
Capital Improvement Plan (CIP). This action formally
accepted and established Project R26-04 Spring
Street/Highway 29 Intersection Project within the 5-Year CIP document.
STATEMENT OF THE
PURPOSE:
To authorize execution of a Professional Services
Agreement (PSA) with Coastland Civil Engineering, LLP
for design services associated with the Spring
Street/Highway 29 Intersection Project CIP No. R26-04,
providing design plans, specifications, cost estimating, and bid-phase support to enhance pedestrian safety at the
intersection of Spring Street and Main Street (Highway
29).
FINANCIAL IMPACT: Funding for this agreement is available within the FY2025- 26 Capital Improvement Program for CIP R26-04, Spring
Street/Highway 29 Intersection Improvements. The project is grant-funded through the State and Federal-Aid
Program administered by Caltrans; therefore, no budget
amendment is required.
Agenda Item #10.4.
BACKGROUND:
The Spring Street/ Highway 29 Intersection Project CIP No. R26-04 continues the City's ongoing downtown safety and mobility initiatives by improving pedestrian crossing conditions along Main Street. The project relocates the existing south-side crosswalk to the north side of the intersection and adds bulb-outs, ADA-compliant curb ramps, highvisibility crosswalk striping, pavement markings, and Rectangular Rapid Flashing Beacons (RRFBs).
The City previously completed a topographic survey of the intersection area and will provide that data to Coastland Civil Engineering, LLP for design use. The City will also prepare the front-end bid specifications and Caltrans encroachment permit package, while Coastland will prepare the technical plans and bid schedule for incorporation into the City's documents.
DISCUSSION:
Under the proposed agreement, Coastland Civil Engineering, LLP will provide the following services:
Project Meetings and Coordination - Conduct kick-off and progress meetings, perform field review, and coordinate with utilities.
Preliminary Design - Develop conceptual plans and an engineer's estimate based on City provided survey data.
Plans and Specifications - Incorporate City and Caltrans review comments and update technical documents and cost estimates.
Final Bid Documents - Prepare stamped plans, technical specifications, and a bid schedule for City use.
Bid Support - Provide responses to bidder questions and assist with one addendum, if needed.
ENVIRONMENTAL REVIEW: Not a CEQA Project.
GOAL:
Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Coastland R26-04 Resolution
PSA Coastland R26-04_CCE Signed
R26-04 CIP Page
Agenda Item #10.4.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND
CIVIL ENGINEERING, LLP FOR DESIGN SERVICES FOR THE
SPRING STREET/HIGHWAY 29 INTERSECTION PROJECT CIP NO.
R26-04 IN AN AMOUNT NOT-TO-EXCEED $58,310.
RECITALS
A. On June 11, 2025, the City Council adopted Resolution 2025-79, approving the Fiscal Year 2025-26 through FY2029-30 Capital Improvement Plan (CIP), which formally accepted and established Project No. R26-04 Spring Street/Highway 29 Intersection project; and
B. The Spring Street/Highway 29 Intersection Project continues the City’s Downtown Pedestrian Safety and Mobility Initiatives by relocating the existing south-side crosswalk to the north side of the intersection and adding bulb-outs, ADA-compliant curb ramps, high-visibility crosswalk striping, pavement markings, and Rectangular Rapid Flashing Beacons (RRFBs); and
C. The City has completed a topographic survey of the intersection and requested proposal from Coastland Civil Engineering, LLP to provide design-phase engineering services for the project, including plans, specifications, cost estimating, and bid-phase support; and
D. Coastland Civil Engineering, LLP submitted a proposal in the amount of $58,310, which staff has reviewed and determined to be reasonable and consistent with the scope of services needed to complete the project design.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to execute a Professional Services Agreement with Coastland Civil Engineering, LLP for engineering design services for the Spring Street/Highway 29 Intersection Project CIP No. R26-04 in an amount not-to-exceed $58,310.
2. Funding is as follows:
Agenda Item #10.4.
Description Fund/Funding
Source
Expense
GL Account
Amount
R26-04
Design
741 – Streets
Capital
Improvement PLBP
741-50-14-31-10 $58,310.
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
1 CITY OF ST. HELENA
PROFESSIONAL SERVICES AGREEMENT
SPRING STREET CROSSING IMPROVEMENTS
This Agreement is made and entered into as of November 25, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and Coastland Civil Engineering, LLP with its principal place of business at 1400 Neotomas Avenue, Santa Rosa, CA 95405 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
Spring Street Crossing Improvements (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $58,310.00. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
2 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Term.
The term of this Agreement shall be from November 18, 2025 to November 18, 2026 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care; Performance of Employees
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
3 a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
4 (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
5 (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
6 f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
7 (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
8 shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
9 14. Safety.
Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
15. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
16. INTENTIONALLY DELETED
17. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.
18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
10 19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.
20. Organization
Consultant shall assign Steve Van Saun, PE as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
21. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of St. Helena
1088 College Avenue, St. Helena, CA 94574
Attn: Joseph Leach, Public Works Director
CONSULTANT:
Coastland Civil Engineering, LLP
1400 Neotomas Avenue
Santa Rosa, CA 95405
and shall be effective upon receipt thereof.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
11 23. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
24. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
29. Time of Essence
Time is of the essence for each and every provision of this Agreement.
30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
12 31. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA
AND COASTLAND CIVIL ENGINEERING, LLP
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF ST. HELENA Coastland Civil Engineering, LLP
By: By:
Anil Comelo Its:
City Manager
Printed Name:
By:
Its:
Printed Name:
ATTEST:
By:
Ethan Walsh, City Attorney
Vice President Steven Van Saun Corp. Secretary Heidi E. Utterback Agenda Item #10.4.
Coastland/Spring Street Crossing Improvements
14 EXHIBIT A
Scope of Services
Agenda Item #10.4.
Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 420 Executive Court North, Ste. G Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961
www.coastland.dccm.com
November 4, 2025
Mario Traverso
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for Main Street Pedestrian Improvements Dear Mario,
In response to your request, we are pleased to present this letter proposal for professional engineering services associated with providing plans, specifications, and engineer’s opinion of probable cost for the Main Street Pedestrian Improvements Project.
PROJECT UNDERSTANDING
The City requested Coastland | DCCM prepare a scope and fee proposal for engineering services for pedestrian improvements along Main Street (State Highway 29) at the Spring Street intersection. At Spring Street the city desires to relocate the southerly crosswalk to the north side of the intersection with additional pedestrian crossing enhancements including bulb outs, curb ramps, RRFBs, and other improvements to improve pedestrian visibility in the intersection. The current intersection configuration is a three-way intersection which is stop-controlled on Spring Street and uncontrolled in both directions along Main Street.
The City has already conducted a topographic survey of the intersection and will provide Coastland | DCCM with the survey data needed for design. Additionally, the City provided a preliminary exhibit outlining the anticipated scope of improvements at the intersection of Spring and Main Street.
The primary objective of the project consists of re-configuring the intersection of Spring Street at Main Street by relocating the crosswalk from the south side of the intersection to the north side of the intersection and adding new concrete bulb outs, curb ramps, hi-visibility crosswalk striping, pavement markings, and conforming improvements needed to properly transition between new and existing infrastructure. Solarpowered RRFBs will be installed at the new crosswalk location. The existing crosswalk on the south side of the intersection will be completely removed and both curb ramps will be replaced with full height curbs and sidewalk meeting current ADA requirements. Minor drainage improvements are also anticipated and include an additional catch basin on the south side and a trench drain on the north side.
Other improvements anticipated as part of the project include two new curb ramps for the Spring Street crossing located on the west side of the intersection, possible drainage modifications, localized pavement resurfacing in the new and existing crosswalk areas, adjustments to existing lane alignments, possible reduction of on-street parking, and relocation of above ground improvements (City bench, mailbox, sign pole) that may impact placement of proposed curb ramps, crosswalks, and other site improvements.
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
The City also desires to replace as much curb, gutter, and sidewalk before and after the new crossing as possible while maintaining the overall project budget.
The City has already conducted a topographic survey of the area and requests Coastland DCCM to use City-provided topographic survey data for preparing the design. We will review the City’s topographic survey data and engage the City if any questions or concerns are identified during the review, or if more information is needed for design.
We are assuming the environmental documentation for this project will be a Categorical Exemption under the California Environmental Quality Act (CEQA). The City will be responsible for preparing any necessary environmental clearances.
It is understood that the City will prepare the project front end specifications and necessary encroachment permit submittal to Caltrans. We will prepare the technical specifications and provide the City with the Bid Schedule to be incorporated into the front-end documents.
PROJECT APPROACH
Based on our understanding of the project needs, our approach to the design will involve making the best use of the available project budget while providing the highest quality finished project possible. The City has specified a budget of approximately $500,000 will be made available for design and construction of the project. As we have extensive experience in design of these types of projects, we can provide cost-efficient and creative ways to re-configure the intersection crossing and install new concrete bulb outs, curb ramps, and related improvements to provide maximum value to the City in accordance with the anticipated budget allocation. Our approach to design will also include considerations for how to minimize impacts to the existing roadway alignment, effective lane widths, and potential loss of on-street parking to the City and surrounding businesses as a result of the proposed intersection improvements.
Initially, we will walk the site and review the proposed alignment of the new crosswalk on the north side of the intersection, including identifying preliminary locations of placement for new bulb outs, curb ramps, relocated RRFB assemblies, and other conforming improvements that may be needed within the Spring Street / Highway 29 intersection. The existing sidewalk and curb ramps located on the south side of the intersection will also be reviewed for conformance with current ADA standards. Non-conforming areas will be documented for inclusion on the improvement plans. This proposal assumes there won’t be significant sidewalk replacement due to excessive cross slope.
Coastland | DCCM understands that the City is looking for creative ways to address some of the challenges expected to be encountered during design and would like to use this project as a framework for approaching other similar intersections along the Downtown corridor, where future improvements (similar in scope) are anticipated. Some of the anticipated challenges include: How to efficiently manage pedestrian traffic and create a more comfortable environment for persons crossing Highway 29 at the Spring Street intersection, how to effectively convey drainage through the improved area with minimal impacts to existing infrastructure, how to reduce the amount transitional elements needed to conform the new pedestrian crossing improvements with existing roadway superelevation and other surfaces, and how to minimize the loss of available on-street parking which is critical, given the location of the project in Downtown St. Helena.
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
SCOPE OF WORK
TASK 1 – PROJECT MEETINGS, PRELIMINARY RESEARCH AND COORDINATION Meetings with City Representatives
We propose to meet with City staff to discuss project details, establish goals, review the project schedule and coordinate efforts. Included are the project kick-off meeting and two (2) progress design reviews (90%, and 100% submittals).
Background Information & Utility Coordination
We will assemble available City information pertaining to the project including as-built drawings, utility information (including any replacement schedules), base maps, right-of-way data and additional pertinent information for the project.
We propose to coordinate with outside utility companies to ensure that all existing facilities, both underground and overhead, are identified accurately during the design phase. We will write letters to PG&E, AT&T, and Comcast informing them of the project and requesting their facility drawings. We assume that the City will provide available record drawings or other documentation water, sewer, and other City-owned facilities that may be located within the anticipated project area.
Field Review
We will take digital photos of the site and observe existing conditions in the field so we may be able to identify any unusual or special conditions that may affect the project design or construction. We will also note existing obstructions that may impact placement of RRFBs, bulb outs, curb ramps, and other related improvements. We will also visually inspect the condition of roadway surfaces within the new and existing crosswalk areas and note any anticipated improvements that may be needed to ensure compliance with ADA requirements.
Task 1 Deliverables: We will provide the City with electronic copies of formal correspondence and meeting minutes, including photos and documentation obtained during the Field Review.
TASK 2 – PRELIMINARY DESIGN (30%)
Prepare Conceptual Plan
Following our background research, including documentation gathering, utility coordination, review of Cityprovided topographic surveys, and field review, we will prepare a preliminary design and estimate for the City’s review.
The plans will consist of a cover sheet and plan sheet utilizing the topographic survey provided by the City.
The preliminary plans will depict the necessary detail for placement of crosswalks, curb ramps, bulb outs, RRFB assemblies, and will show the limits of conforming street and parkway improvements. The plans will also identify impacts to on-street parking, lane widths and alignments, including drainage system and above ground facilities (poles, mailboxes, benches) that may require relocation as a result of the proposed intersection improvements.
Task 2 Deliverables: Electronic files of the preliminary plans and estimate (PDF format).
TASK 3 – 90% IMPROVEMENT PLANS, SPECIFICATIONS AND ESTIMATE After submitting a obtaining feedback from both the City and State (Caltrans), we will prepare a 90% submittal, which will include 90% drawings, technical specifications, and updated engineer’s opinion of probable construction costs. Plan sheets will depict the necessary detail for placement of crosswalks, bulb Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
outs, RRFBs, striping, curb ramp reconstruction, grading, drainage improvements, and other pertinent information such as roadway and parking modifications needed to support the design.
Coastland | DCCM’s Construction Manager will perform a review of the 90% documents to ensure constructability. Through this review, we will help minimize claims and potential change orders as well as look for opportunities to save money by using alternate construction methods.
It is assumed the City will provide the 90% plans to Caltrans as part of the encroachment permit application.
Task 3 Deliverables: Electronic files of the 90% plans, technical specifications and estimate (PDF, MS Word and MS Excel formats as appropriate).
TASK 4 – 100% IMPROVEMENT PLANS, SPECIFICATIONS AND ESTIMATE Following the City’s and Caltrans’ review of the 90% plans, we will address comments and provide the City with electronic copies of the 100% plans, technical specifications and engineer’s opinion of probable construction cost for review to verify all comments have been addressed. Following the City’s final review, we will prepare final bid documents, including stamped and signed drawings and technical specifications.
We will prepare the Bid Schedule and submit to the City for inclusion with the front-end documents.
Task 4 Deliverables: Electronic files of the 100% plans, technical specifications, cost estimate, and Bid Schedule (PDF, MS Word and MS Excel formats as appropriate). Final drawings will also be provided in electronic CAD format.
TASK 5 – BID ASSISTANCE
During the bidding process, we will provide bid assistance to the City to answer questions that may arise during the bidding phase. This will include assisting the City in preparing up to one (1) addendum that may be necessary. Please note that the time associated with this task does not include any time necessary for bid protests. If a bid protest is issued by any of the bidders, we can provide this as an additional service on a time and materials basis, as the time to process the protest is unknown.
EXCLUSIONS
The following work is not included in our proposal. However, we would be pleased to provide these services if the City desires:
Environmental assessments or permitting.
Easements, or preparation of associated documents.
Public coordination and outreach.
Utility relocation design or assistance
Sanitary sewer lateral replacement design
Construction Management or inspection assistance.
Topographic or Boundary surveys.
Caltrans permitting support
PROJECT FEE
As outlined in the attached work estimate, we propose to provide these services on a time and materials basis with a not-to-exceed budget of $58,310. The total amount we have specified is only for our described scope of work. If the City requests work to be performed outside the scope of work or if the scope of work changes, we reserve the right to renegotiate the cost for the additional work. Please note that we have Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
estimated a budget of $200 for reimbursable costs. This amount is included in the above total and is for reimbursable costs that are typically billed on an as-incurred basis plus 15%.
We hope this proposal meets your expectations. If you have any questions regarding this proposal, you can reach me at (707) 636-7021 or [email protected]. We thank you for this opportunity and look forward to working with you.
Sincerely,
Coastland Civil Engineering, LLP
Steve Van Saun, PE
Principal | Director of Engineering
Attachments: Work Estimate
Agenda Item #10.4.
Mario Traverso
Main Street Pedestrian Improvements
WORK ESTIMATE
$255 $215 $190 $235
1 MEETINGS, PRELIMINARY RESEARCH AND COORDINATION
1.1 Kick off Meeting and two (2) progress meetings 4 4 8 $1,620
1.2 Field Review 8 8 16 $3,240
1.3 Background Information and Utility Coordination 2 4 6 $1,190
1.4 Project Management 12 12 $2,580
Subtotal 42 $8,630
2 PRELIMINARY DESIGN (30%)
2.1 Plans 4 6 40 50 $9,910
2.2 Estimate 2 6 8 $1,570
Subtotal 58 $11,480
3 PLANS, SPECIFICATIONS AND ESTIMATE (90%)
3.1 Plans 24 60 84 $16,560
3.2 Specifications 6 16 22 $4,330
3.3 Estimate 2 8 10 $1,950
3.4 QC Review 4 2 6 $1,490
Subtotal 122 $24,330
4 PLANS, SPECIFICATIONS AND ESTIMATE (100%)
4.1 Plans 4 28 32 $6,180
4.2 Specifications 4 8 12 $2,380
4.3 Estimate 2 6 8 $1,570
4.4 QC Review 2 2 4 $980
Subtotal 56 $11,110
5 BID SUPPORT
5.1 Bid RFI's 1 2 3 $685
5.2 Bid Addenda (1) 1 4 4 9 $1,875
Subtotal 12 $2,560
Direct Costs (repro, mileage, etc.) $200
Total Cost 12 82 192 4 290 $58,310
TASK TOTAL FEE TOTAL
HOURS
Construction
Manager
Task Information
Principal In
Charge
Main Street Pedestrian
Improvements
Assistant
Engineer
Hours & Cost
Senior
Engineer (PM)
Engineering Design Services
Agenda Item #10.4.
Spring Street/Highway 29 Intersection Project
Category
Project Spring St/Main St (SR29) Intersection
Streets
Project No: R26-04
Public Works
Location:
Responsible
Department:
2025-26 2026-27 2027-28 2029-30
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.
Exp/Enc as
of
2/28/2025
3110 - Design 58,310 58,310
3150 - Construction Management 0
3160 - Construction Contract 401,690 401,690
3170 - Contingency 40,000 40,000
3180 - CIP Overheads 0
EXPENDITURE TOTALS 500,000 500,000
FUNDING SOURCES
741-Streets Capital Improvement - PLBP 500,000 500,000
FUNDING TOTALS 500,000 500,000
EXPENDITURE ACCOUNTS: 741-5014-
STATUS: In Development
PRIORITY: High
PROJECT PURPOSE & DESCRIPTION:
The Spring Street/Highway 29 Intersection Project will rehabilitate the intersection to enhance pedestrian cyclist, and vehicular safety through improved infrastructure and visibility measures. Funded by a $500,000 Highway Safety Improvement Program (HSIP) grant, the project includes the following safety and accessibility enhancements: -Reconfiguration and restoration of pedestrian paths of travel. -Installation of ADA-compliant curb ramps and curb extensions. -Installation of Rectangular Rapid Flashing Beacons (RRFBs) for pedestrian crossings. -High-visibility crosswalks, updated road striping, and traffic signage. -Replacement of sidewalk, curb, and cutter infrastructure.
Photo credit: Google Maps
PROJECT NOTES:
•FY24 - City Council adopted Resolution 2024-022 on February 27, 2024 to: -Accept $500,000 in HSIP grant funding. -Authorize execution of a Funds Transfer Agreement with Caltrans. •FY26 - Project officially added to the CIP
-City staff to develop design and bid documents with issuance anticipated in FY26 Q1. -Construction will proceed upon completion of the design and competitive bidding process. 33 Agenda Item #10.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: November 25, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Resolution Authorizing the City Manager to Approve Expenditures in the Amount of $20,752 for Services
Related to the Installation of a New City Hall server and Data Center Relocation.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolution.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose is to authorize the City Manager to approve expenditures in the amount of $20,752 to install a new
server at City Hall to migrate City Hall data away from the MarinIT datacenter.
FINANCIAL IMPACT: The total financial impact is $20,752, which is available in the existing budget in the Equipment Replacement Fund
GL Account 592-43-20-22-12.
BACKGROUND:
The City’s current data environment is hosted on infrastructure maintained by the City’s former IT services provider. Following the termination of that contract, the City has been working to transition all data and critical systems to a secure and stable environment under the control of the new IT services provider. Rather than migrating the City’s systems to the new provider’s off-site hosting platform, staff evaluated long-term operational needs and determined that bringing the data environment on-premises at City Hall would provide greater control, flexibility, and cost efficiency.
To support this transition, a new server is required to be installed at City Hall with sufficient capacity to host the City’s core systems. The server will also be designed to accommodate future consolidation of the Police Department’s data, which is currently stored separately and will be migrated as part of a later phase.
DISCUSSION:
Staff recommends installing the new server and relocating the City’s data center to the City Hall facility to ensure continued operational stability, improved security oversight, and enhanced independence from third-party hosting environments. Hosting the data on-premise allows the City and its new IT services provider to maintain direct control over system configurations, backup procedures, and disaster-recovery protocols. It also Agenda Item #10.5.
positions the City to streamline systems and centralize data storage as part of long-term modernization efforts.
As part of evaluating long-term solutions, staff also considered transitioning to a cloudbased hosting model. While cloud hosting offers scalability and vendor-managed infrastructure, the estimated costs for this option were approximately $63,000 higher than on-premises installation. Given these additional costs, on-premises hosting was determined to be the most cost-effective and sustainable option at this time.
Adequate cybersecurity safeguards and continuous monitoring will be implemented to protect the on-premises system from potential cyber threats. This includes industrystandard security controls, updated hardware, and proactive monitoring by the City’s IT services provider. These measures will ensure that the new environment meets current best practices for municipal data protection.
The total cost for the server installation and data center relocation is $20,752.
Authorization from the City Council will allow the City Manager to proceed with the necessary expenditures to complete the transition. This project will enable the City to eliminate reliance on the prior provider’s equipment, improve operational resiliency, and prepare for future integration of the Police Department’s systems into a consolidated and more efficient on-premises data environment.
ENVIRONMENTAL REVIEW:
None.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
Apex Server Resolution
APXQ32427 - COSH - File Server Migration - Expandable
Agenda Item #10.5.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST.
HELENA AUTHORIZING THE CITY MANAGER APPROVE
EXPENDITURES IN THE AMOUNT OF $20,752 FOR SERVICES
RELATED TO THE INSTALLATION OF A NEW CITY HALL SERVER
AND DATA CENTER RELOCATION.
RECITALS
A. The City’s current data environment is hosted on infrastructure maintained by the City’s former IT services provider; and
B. Following the termination of that contract, the City has been working to transition all data and critical systems to a secure and stable environment under the control of the new IT services provider; and
C. To support this transition, a new server is required to be installed at City Hall with sufficient capacity to host the City’s core systems; and D. Authorization from the City Council will allow the City Manager to proceed with the necessary expenditures to complete the transition; and E. The total cost for the server installation and data center relocation is $20,752.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Helena hereby authorizes the City Manager to Approve Expenditures in the Amount of $20,752 for Services Related to the Installation of a New City Hall server and Data Center Relocation.
2. Funding is as follows:
Description Fund GL Account Amount
Included in the Approved
FY 2025-26 Operating
Budget
Equipment
Replacement Fund 592-43-20-22-12 20,752
Agenda Item #10.5.
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Item #10.5.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City's List of Red
Zones, and Rescinding Resolution 2025-115.
RECOMMENDED
ACTION:
Approve the request to extend a section of red curb on the east side of Main Street near the Elmhurst Avenue
intersection by an additional 26 feet.
PREVIOUS COUNCIL
ACTION:
Resolution 2025-115 adopted by the City Council on
October 14, 2025.
STATEMENT OF THE
PURPOSE:
To extend the red zone at the intersection of Main Street and Elmhurst Avenue.
FINANCIAL IMPACT: None.
BACKGROUND:
On the east side of Main Street near the Elmhurst Avenue intersection, there is currently approximately 33 feet of red-painted curb indicating a no-parking zone. Between the end of the red curb and existing crosswalk at the intersection, there is an additional 26 feet of unpainted curb.
Effective January 1, 2025, California's Daylighting Law (Assembly Bill 413) prohibits vehicles from parking within 20 feet of a marked or unmarked crosswalk at an intersection to improve visibility for pedestrians and drivers. Despite enforcement efforts by the Police Department, vehicles continue to park in the unpainted section of curb near this intersection. When vehicles occupy this area, they obstruct sightlines for both pedestrians and motorists, reducing visibility and creating unsafe crossing conditions.
DISCUSSION:
Staff is recommending the extension of the existing red curb by an additional 26 feet to the edge of the crosswalk at Main Street and Elmhurst Avenue. The extended red zone would provide a clear, visual indication that parking is prohibited in this area, thereby reinforcing the intent of state law and reducing the need for continual enforcement.
Extending the red curb will improve visibility for pedestrians entering the crosswalk and for drivers approaching the intersection, particularly during times of heavy traffic or limited visibility.
No loss of legal parking is expected beyond what is already restricted by law, as parking in this segment is already prohibited under the Daylighting Law. The proposed curb Agenda Item #10.6.
painting serves primarily as a visual and physical reminder to improve compliance and enhance pedestrian safety.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
Resolution
Red Curb Exhibit
Agenda Item #10.6.
CITY OF ST. HELENA
RESOLUTION NO. 2025-
Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City’s List of Red Zones, and Rescinding Resolution 2025-115.
RECITALS
The Police Chief, Fire Chief and the Public Works Director have identified certain locations for which no parking is recommended in addition to those already in existence. New locations are identified with an underline in the following resolution.
Locations not marked by an underline are locations already designated as no parking zones.
RESOLUTION
1. No parking zones or No stopping zones established within Resolution No. 2023- 71 are hereby rescinded except to the extent that they are re-established below in this resolution.
2. For purposes of this resolution:
"Curb" means the concrete curbing installed along the side of the street or roadway or, if there is none, the edge of the traveled portion of the street or roadway.
"Intersection" means the point established by extending curb lines of the designated streets without regard for an arced curb installed to provide a turning radius between roadways.
3. Pursuant to Sections 10.10 and 10.11.1 of the City Code the following locations are designated as no parking or no stopping zones within which parking of vehicles on City streets is prohibited.
4. The new restrictions would not go into effect until the proposed paving and striping improvements for Grayson Avenue and South Crane Avenue are constructed.
A) ADAMS STREET
1. Commencing at the northeast intersection of Adams and Kearney Streets thence 25 feet easterly along the north side of Adams Street.
2. Commencing at the southeast intersection of Adams and Kearney Streets thence 72 feet westerly along the south side of Adams Street.
Agenda Item #10.6.
3. Commencing at the southeast intersection of Adams Street and Money Way thence 30 feet easterly along the south side of Adams Street.
4. Commencing at the southeast intersection of Adams Street and Napa Valley Wine Train Tracks thence easterly 30 feet along the south side of Adams Street.
5. Commencing at the southeast intersection of Adams Street and Main Street 42 feet easterly to the point of beginning, thence 20 feet easterly along the south side of Adams Street.
6. Commencing on the south side of Adams Street 138 feet easterly from Main Street thence 20 feet easterly along the south side of Adams Street.
7. Commencing at the northwest intersection of Adams Street and Railroad Avenue thence westerly 28 feet along the north side of Adams Street.
8. Commencing at a point 65 feet east of Main Street thence easterly 20 feet along the north side of Adams Street.
9. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 20 feet on the north side of Adams Street.
10. Commencing at the southeast intersection of Adams Street and Oak Avenue thence easterly 30 feet along the south side of Adams Street.
11. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 25 feet along the north side of Adams Street.
12. Commencing at the southwest intersection of Adams Street and Main Street thence westerly 31 feet along the south side of Adams Street.
13. Commencing at the westerly edge of the westerly driveway of 899 Adams Street thence westerly 30 feet along the south side of Adams Street.
14. Commencing at the easterly edge of the most easterly driveway of the 1010 Adams Street Bank Building and Pharmacy, thence easterly thirty (30) feet along the south side of Adams.
B) ALEXANDER COURT
1. Commencing at the southerly intersection of Alexander Court and Main Street thence westerly along the north side of Alexander Court 160 feet, thence northerly along a curve to the right 160 feet, thence easterly along the southerly side 160 feet to the northerly intersection of Alexander Court and Main Street.
Agenda Item #10.6.
C) CHARTER OAK
1. Commencing at the northeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 180 feet along the north side of Charter Oak.
2. Commencing at the southeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 197 feet along the south side of Charter Oak.
3. Commencing at the east intersection of Allison Avenue and Charter Oak thence along both sides of Charter Oak Avenue to the easterly end of the street.
D) CHILES AVENUE
1. Beginning at a point lying 84 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northwesterly 58 feet along the east curb at Chiles Avenue and Pope Street.
2. Beginning at a point lying 154 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northerly 84 feet along the west curb at Chiles Avenue and Pope Street.
E) CHURCH STREET
1. Commencing at the southeast intersection of Church Street and Hunt Avenue thence southerly along the east side of Church Street to the northeasterly intersection of Pope Street.
2. West side of Church Street five (5) feet north and five (5) feet south of the entrance and exit driveway of the parking lot of the business located at 1120 Pope Street.
F) COLLEGE AVENUE
1. Twenty feet of red painted curb in front of fire hydrant #870 (hydrant is located on east side of College Avenue, 170 feet south of intersection with Pope Street) per California Vehicle Code 22514. North of the red curb for fire hydrant, will commence 45 feet of "Police Parking Only", designated by two painted parking boxes on the roadway (22.5 feet in length) with diagonal striping and "Police Parking Only" painted within the center of each box. "Police Parking Only." signage adjacent to parking.
No parking on east side of College Avenue north of designated Police Parking to intersection with Pope Street. North (approximately 106 feet) of the "Police Parking Only" the east shoulder shall remain and be posted "No Parking", to allow the fluid movement of vehicular traffic.
Agenda Item #10.6.
2. Commencing at the southwest intersection of College Avenue and Pope Street thence southerly 360 feet along the west side of College Avenue.
G) DOWDELL LANE
1. Commencing at the east right-of-way of the Wine Train crossing at Dowdell Lane thence easterly 180 feet along the north and south side of Dowdell Lane.
2. Commencing at the driveway to 899 Dowdell Lane thence 12 feet in both the easterly and westerly direction from the edge of said driveway a distance of 12 feet along the northerly side of Dowdell Lane.
3. DOWDELL AND MCCORMICK
a. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 25 feet northwesterly along the east side of McCormick Street.
b. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 28 feet northeasterly along the south side of Dowdell Lane.
H) EDWARDS STREET
1. Commencing at the southeast corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the east side of Edwards Street.
2. Commencing at the southwest corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the west side of Edwards Street.
I) EL BONITA AVENUE
1. Commencing at a point 35 feet west of Community Drive thence westerly 60 feet along the north side of El Bonita Avenue.
2. Commencing at the intersection of El Bonita Avenue and Community Drive thence easterly 80 feet along the south side of El Bonita Avenue.
J) ELMHURST AVENUE
1. Commencing at the northeast intersection of Elmhurst Avenue and Granger Way thence easterly 30 feet along the north side of Elmhurst Avenue.
2. Commencing at the southeast intersection of Elmhurst Avenue and Spring Mountain Road thence easterly 75 feet along the south side of Elmhurst Avenue.
Agenda Item #10.6.
3. Commencing at the intersection of Elmhurst Avenue and Main Street thence westerly 30 feet along Elmhurst Avenue and thence northerly 60 feet along Main Street.
K) FULTON LANE
1. Commencing at the northeast and southeast intersection of Fulton and Main Streets thence easterly 90 feet along the north and south sides of Fulton Lane.
2. Commencing at the easterly intersection of Fulton Lane and Railroad Avenue thence easterly 120 feet along both the north and south sides of Fulton Lane.
L) GRAYSON AVENUE
1. South side of Grayson Avenue from the southwest intersection of Main Street and Grayson Avenue westerly for a distance of 100 feet.
2. North side of Grayson beginning at a point 665 feet westerly of the westerly line of Main Street then west along the north side of Grayson for a distance of 1,165.6 feet between the hours of 7:30 a.m. and 3:00 p.m., Mon. - Fri.
3. Commencing at the northeast intersection of Grayson Avenue and Crane Avenue thence easterly 50 feet along the north side of Grayson Avenue.
This is a 24-hour “No Stopping zone.
4. Commencing at a point 50 feet north of the northeast intersection of Grayson Avenue and Crane Avenue thence 700 feet along the north side of Grayson Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
5. Commencing at the intersection of the easterly driveway of the Primary School Parking Lot and Grayson Avenue thence westerly along the southerly curb line a distance of 25 feet.
6. Class II Bike lane only, which would require parking to be prohibited along the south side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 700 feet easterly along the south side of Grayson Avenue.
M) GROVE COURT
1. Commencing at the northeast intersection of Grove Court and Hunt Avenue thence northerly 205 feet along the east side of Grove Court.
2. Commencing 100 feet northerly of the northwest intersection of Grove Court and Hunt Avenue thence northerly 100 feet along the west side of Grove Court adjacent to the heritage oak tree.
Agenda Item #10.6.
N) HUNT AVENUE
1. Commencing at the northeast intersection of Hunt Avenue and Starr Avenue thence westerly 307 feet along the north side of Hunt Avenue.
2. Commencing at the southwest intersection of Hunt Avenue and Starr Avenue thence westerly 465 feet along south side of Hunt Avenue to 105 feet west of Monte Vista extended center line.
3. Commencing at a point 20’ east of the southeast intersection of Hunt Avenue and Monte Vista thence easterly 44’ along the south side of Hunt Avenue.
4. Commencing at the southeast corner of Hunt Avenue and Edwards Street thence easterly 40 feet along the south side of Hunt Avenue.
5. Commencing at the southwest corner of Hunt Avenue and Edwards Street thence westerly 30 feet along the south side of Hunt Avenue.
6. Commencing on the north side of Hunt Avenue fifteen (15) feet west and fifteen (15) feet east of the most eastern entrance and exit driveway of the Safeway parking lot. This is a 24-hour “No Stopping Zone”.
7. Commencing at a point forty (40) feet east of the most eastern entrance and exit driveway of the Safeway parking lot, thence thirty (30) feet along the north side of Hunt Avenue.
O) JUNE LANE
1. Commencing at a point lying 184 feet north of the intersection of Chiles and June Lane; thence along the east curb to the right a distance of 30 feet to the south curb of Hunt Avenue.
2. Commencing at a point lying 184 feet north of the intersection of Chiles Avenue and June Lane; thence along the west curb to the left a distance of 30 feet to the south curb of Hunt Avenue.
P) KEARNEY STREET
1. Commencing at the northeast intersection of Kearney Street and Spring Street thence northerly along the east side of Kearney Street to Tainter Street.
2. Commencing 143 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 51 feet along the east side of Kearney Street.
Agenda Item #10.6.
3. Commencing 399 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 33 feet along the east side of Kearney Street.
Q) LA FATA STREET
1. Commencing 215 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 60 feet southerly along the easterly curb of La Fata Street.
2. Commencing 398 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 40 feet southerly along the easterly curb of La Fata Street.
3. Commencing at the driveway to 899 Dowdell Lane located on La Fata Street thence 12 feet in both the northerly and southerly direction from the edge of said driveway a distance of 12 feet along the westerly side of La Fata Street.
R) LIBRARY LANE
1. Commencing at the north side of the white painted load zone at the St.
Helena Library at 1480 Library lane, then twenty-one (21) feet along the east side of Library Lane.
S) MADRONA AVENUE
1. Commencing at the intersection of Madrona and Oak Avenues thence easterly and westerly along the north and south sides of Madrona Avenue 20 feet from each intersection.
2. Commencing at the northwest and southwest intersections of Madrona Avenue and Main Street thence westerly 90 feet along the north and south side of Madrona Avenue.
T) MAIN STREET
1. Commencing at the intersection of Main Street and Madrona Avenue thence southerly 155 feet along both sides of Main Street.
2. Commencing at the intersection of Main Street and Madrona Avenue thence northerly 155 feet along both sides.
3. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 310 feet southerly along the west side of Main Street.
Agenda Item #10.6.
4. Commencing at Main Street and the Sulphur Creek bridge thence southerly to Sulphur Springs Avenue along both sides of Main Street and northerly 175 feet to Mitchell Avenue along the west side of Main Street.
5. Commencing at the northwest intersection of Main Street and Mitchell Drive thence northerly 20 feet.
6. Commencing at the intersection of Main Street and Spring Street thence 25 feet southerly along the west side.
7. Commencing at the southeast intersection of Main Street and Adams Street thence southerly 50 feet along the east side.
8. Commencing at the southeast intersection of Main Street and Adams Street 120 feet southerly to the point of beginning thence southerly 37 feet along the east side.
9. Commencing at the intersection of Main Street and Hunt Avenue thence northerly and southerly 30 feet along the east side.
10. Commencing at the intersection of Main Street and Spring Street 145 feet northerly to a point of beginning thence northerly 22 feet along the east side.
11. Commencing at the Main Street crosswalk at the south line of Spring Street thence southerly 24 feet along the east side of Main Street.
12. Commencing at the northwest intersection of Main Street and Adams Street thence northerly 35 feet along the west side.
13. Commencing at the southwest intersection of Main Street and Adams Street thence southerly 40 feet along the west side.
14. Commencing at the northwest intersection of Main Street and Spring Street 540 feet northerly to a point of beginning thence northerly 30 feet along the west side.
15. Commencing at the northwest intersection of Main Street and Spring Street 230 feet northerly to a point of beginning thence northerly 90 feet along the west side.
16. Commencing at the northwest intersection of Main Street and Spring Street thence northerly 40 feet along the west side.
17. Commencing at the northwest intersection of Main Street and Elmhurst 400 feet to a point of beginning thence northerly 330 feet along the west side of Main Street.
Agenda Item #10.6.
18. Commencing at the southeast intersection of Main Street and Pope Street thence southerly 170 feet along the east side of Main Street.
19. Commencing at the southeast intersection of Main Street and Pine Street thence south a distance of 28 feet along the east side of Main Street.
20. Commencing at the southwest intersection of Main Street and Pine Street thence south a distance of 28 feet along the west side of Main Street.
21. West side of Main Street from a point one hundred (100) feet south of Grayson Avenue southerly a distance of one thousand six hundred ninety (1,690) feet.
22. East side of Main Street from the south line of Grayson Avenue southerly a distance of one thousand five hundred eighty-five (1,585) feet.
23. East side of Main Street beginning at a point one thousand five hundred eighty-five (1,585) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred eighteen (218) feet between the hours of 7:30 a.m. and 5:30 p.m.
24. East side of Main Street beginning at a point one thousand eight hundred three (1,803) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred seventy-two (272) feet.
25. West side of Main Street from the northwest corner of Main Street and Grayson Avenue approximately 85 feet across the frontage of A&W Restaurant located at 501 Main Street.
26. Commencing at the southwest corner of Main Street and the York Creek Bridge thence south 360 feet along the west side of Main Street.
27. Commencing at the northeast corner of Pratt Avenue and Main Street thence north along the west side of Main Street to the York Creek Bridge
28. Commencing at a point 45 feet north of the northeast intersection of Main Street and Pope Street thence north 29 feet along the east side of Main Street.
29. Commencing at Deer Park Road south along both sides of Main Street to the York Creek Bridge.*
*The area in the Tunnel of Trees is a “No Stopping” zone on both sides of Main Street.
30. Commencing at a point 99 feet west of the northwest intersection of Main Street and Pine Street thence 22 feet west along the north side of Pine Street.
Agenda Item #10.6.
31. Commencing at the southwest corner of Main Street and Charter Oak extending westerly 50 feet on the south side of Charter Oak. This is a 24 Hour “No Parking” Zone.
32. Commencing at the intersection of Main Street and Elmhurst Avenue thence southerly 30 feet along the west side of Main Street.
33. Commencing at the intersection of Main Street and Elmhurst Avenue thence northerly 60 feet along the west side of Main Street.
34. Commencing at a point 25 feet south of the southeast intersection of Britton Way thence southerly 88 feet along the east side of Main Street.
This is a “No Parking” zone and reserved for transit buses.
35. Commencing at the Pedestrian Curb Ramp on west side of Main Street at the intersection of Hunt Avenue extending 25 feet northerly, at which point transitions to a loading zone extending 40 feet northerly.
36. Commencing at the crosswalk on the east side of Main Street at the intersection of Main Street and Elmhurst Avenue extending approximately 60 feet southerly.
U) McCORMICK AVENUE
1. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 170 feet southerly to a point of beginning thence southerly 15 feet along the west side of McCormick Street.
2. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 310 feet southerly to a point of beginning thence southerly 30 feet along the west side of McCormick Street.
3. Commencing at the northwest intersection of McCormick and Vintage Streets 320 feet northerly to the point of beginning thence northerly 25 feet along the west side of McCormick Street.
4. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 530 feet southerly to the point of beginning thence 20 feet southerly along the east side of McCormick Street.
5. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 270 feet southerly to the point of beginning thence 50 feet southerly along the east side of McCormick Street.
V) MITCHELL DRIVE
1. Commencing at the southwesterly intersection of Mitchell Drive and St.
James Drive thence westerly along the south side of Mitchell Drive to the Agenda Item #10.6.
southeast intersection of North Crane and Mitchell Drive and easterly 300 feet.
2. Commencing at the southwest intersection of Mitchell and Main Street thence 80 feet westerly along the south side of Mitchell Drive.
3. Commencing 230 feet west of the intersection of Main Street and Mitchell Drive thence 88 feet westerly along the south side of Mitchell Drive.
4. Commencing at the northwest intersection of Mitchell Drive and Oak Avenue thence 50 feet westerly along the northerly side of Mitchell Drive.
5. Commencing at the easterly corner of the most easterly intersection of Mitchell Drive and St. James Drive, thence ninety (90) feet along the south side of Mitchell Drive.
W) MONTE VISTA AVENUE
1. Commencing at the cul de sac northerly of Hunt Avenue thence around the perimeter of the 25 foot diameter island.
X) OAK AVENUE
1. Commencing at the southwest intersection of Oak Avenue and Hillview Place thence southerly 65 feet.
2. Commencing at the northeast, northwest, and southwest intersections of Oak Avenue and Pine Street thence 20 feet northerly and southerly along the east and west sides of Oak Avenue.
3. Commencing at the southwest intersection of Oak Avenue and Pine Street thence 30 feet southerly along the west side of Oak Avenue.
4. Commencing at the northeast intersection of Oak Avenue and Adams Street thence northerly 18 feet.
5. Commencing at the southwest intersection of Oak Avenue and Tainter Street 55 feet southerly to a point of beginning thence southerly 20 feet on the west side of Oak Avenue.
6. Commencing at a point easterly of the southwest intersection of Oak Avenue and Tainter Street thence southerly 22 feet along the east side of Oak Avenue at the crosswalk.
7. Commencing at the northwest intersection of Oak Avenue and Spring Street thence northerly 20 feet along Oak Avenue.
Agenda Item #10.6.
8. Commencing at the point of curvature of the southeasterly curve on the east side of Oak Avenue thence southeasterly 160 feet to the point of tangency with the north side of Mitchell Drive.
9. Beginning at a point 339 feet north of Spring Street extending northerly to a point 419 feet on the east side of Oak Avenue.
10. Beginning at the northwest corner of Oak Avenue and Tainter Street thence extending northerly 35 feet on Oak Avenue.
11. Twenty (20) feet southerly from the driveway at 1255 Oak Avenue.
Y) PINE STREET
1. Commencing at the northwest intersection of Pine Street and Main Street thence along the north side of Pine Street to Oak Avenue excepting a 25 foot yellow zone terminating 180 feet from the northeast intersection of Pine Street and Oak Avenue.
2. Commencing at the northwest and southwest intersections of Pine Street and Oak Avenue thence westerly 20 feet.
3. Commencing at the southeast intersection of Pine Street and Oak Avenue thence easterly 20 feet.
4. Commencing at the southwest intersection of Pine Street and Main Street thence westerly 10 20 feet.
5. Commencing at the southeast intersection of Pine Street and Main Street thence easterly 115 feet.
6. Commencing at the northeast intersection of Pine Street and Main Street easterly 140 feet.
Z) PINOT WAY
1. Commencing at the centerline of the utility and pedestrian access alley that connects Pinot Way to Sylvaner Avenue thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.
AA) POPE STREET
1. Commencing at the southeast and northeast intersections of Pope Street and Main Street thence east 80 feet to the Wine Train railroad rightof-way.
2. Commencing at the east terminus of Pope Street at the Napa River thence westerly along Stonebridge Park 345 feet on the north side of Pope Street.
Agenda Item #10.6.
3. Commencing at the northeast corner of Paseo Grand Drive and Pope Street then easterly 154 feet on the north side of Pope Street.
4. Commencing at the east terminus of Pope Street at the Napa River thence westerly 400 feet along the south side of Pope Street.
5. Commencing at the southeast intersection of Pope Street and College Avenue thence 340 feet easterly along the south side of Pope Street.
6. Commencing at the southwest intersection of Pope Street and College Avenue thence 680 feet westerly along the south side of Pope Street.
7. Commencing at the intersection of Pope Street and College Avenue thence easterly 680 feet on the north side of Pope Street.
8. Commencing at the northeast intersection of Pope Street and Church Street thence easterly 35 feet along the north side of Pope Street.
9. Commencing at the southeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 25 feet along the south side of Pope Street.
10. Commencing at the northeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 145’ to the intersection of Pope Street and Church Street.
11. Commencing at the Northeast intersection of Pope Street and Chiles Ave thence easterly 950 feet along the north and south sides of Pope Street.
12. Commencing at the northwest intersection of Pope Street and Starr Avenue thence westerly 392 feet along the north side of Pope Street.
AB) PRATT AVENUE
1. Commencing at the southeastern intersection of Pratt Avenue and the Napa Valley Wine Train and thence easterly a distance of 570 feet along the south shoulder of Pratt Avenue.
2. Commencing at the northeastern intersection of Pratt Avenue and Main Street and thence easterly a distance of 300 feet along the north shoulder of Pratt Avenue.
AC) RAILROAD AVENUE
1. Commencing at the northwest intersection of Railroad Avenue and Adams Street thence 31 feet north along the west side of Railroad Avenue.
Agenda Item #10.6.
2. Commencing at a portion 400 feet north of the northeast corner of the intersection of Adams Street and Railroad Avenue thence north a distance of 50 feet along the east side of Railroad Avenue.
3. Commencing at the south exit of the City Parking lot on Railroad Avenue thence south a distance of 16 feet.
4. Commencing at the north side of the south exit of the City Parking lot on Railroad Avenue thence north a distance of 24 feet.
5. Commencing at the north exit of the City Parking lot on Railroad Avenue thence north a distance of 20 feet.
6. Commencing at the north exit of the City Parking lot on Railroad Avenue thence south a distance of 15 feet.
7. Commencing at the curb beginning at the Napa Valley Wine Train tracks at the northeast corner of the intersection of Adams Street and Railroad Avenue northward through the curb return and thence northerly a distance of 281 feet along the east side of Railroad Avenue.
AD) SILVERADO TRAIL
1. Commencing at the southeast intersection of Howell Mountain Road and Silverado Trail thence south 400 feet along the east side of Silverado Trail.
AE) SOUTH CRANE AVENUE
1. Commencing at the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.
2. Commencing at a point 433 feet south of the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 30 feet along the east side of South Crane Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
3. Commencing at the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.
4. Commencing at a point 50 feet north of the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 450 feet along the east side of South Crane Avenue to the bridge. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
5. Class II Bike lanes only, which would require parking to be prohibited along the east side. Commencing at the southeast intersection of Grayson Agenda Item #10.6.
Avenue and South Crane Avenue thence 800 feet southerly along the east side of South Crane Avenue.
6. Class II Bike Lanes only, which would require parking to be prohibited along the west side. Commencing at the southwest intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the west side of South Crane Avenue.
AF) SPRING STREET
1. Commencing at the northwest intersection of Spring Street and Main Street thence westerly 35 feet along the north side of Spring Street.
2. Commencing at the northwest intersection of Spring Street and Main Street westerly 120 feet to a point of beginning thence westerly 30 feet along the north side of Spring Street.
3. Commencing at the shopping center driveway at the intersection of Spring Street and Money Way thence 15 feet westerly and 65 feet easterly along the south side of Spring Street.
4. Commencing at the northeast and the southeast intersections of Spring Street and Oak Avenue thence 33 feet easterly along Spring Street.
5. Commencing at the northwest and southwest intersections of Spring Street and Oak Avenue thence 33 feet westerly along Spring Street.
6. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 70 feet to a point of beginning thence westerly 70 feet along the south
7. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 25 feet to a point of beginning thence westerly 50 feet along the south side.
8. Commencing at the intersection of Spring Street and Kearney Street thence easterly 60 feet along the south side.
9. Commencing at the northwest intersection of Spring Street and Kearney Street 70 feet westerly to a point of beginning thence 60 feet westerly along Spring Street.
10. Commencing at the northwest intersection of Spring Street and East Sylvaner 135 feet westerly to a point of beginning thence 70 feet westerly along Spring Street.
11. Twenty (20) feet on both sides of driveway at 2322 Spring Street.
Agenda Item #10.6.
12. Twenty (20) feet on west side of driveway and that strip on the easterly side to adjacent driveway at 1428 Spring Street.
13. Twenty (20) feet east from the west driveway and twenty (20) feet from both sides of the east driveway at 1343 Spring Street.
14. Ten (10) feet from both sides of the driveway to the parking lot east of the building at 1313 Spring Street.
15. Commencing on the southwest intersection of Spring Street and Valley View thence southwesterly along the south side of Spring Street to the southeast intersection of West Sylvaner Avenue.
16. Class II Bike lanes only, which would require parking to be prohibited along the south side. The vehicle travelway (centerlane) would not be striped.
AG) SPRING MOUNTAIN ROAD
1. Commencing at the southeast corner of Spring Mountain Road and Elmhurst Avenue thence 75 feet southerly along the east side of Spring Mountain Road.
AH) STARR AVENUE
1. Commencing at the northwest intersection of Starr Avenue and Harvest Lane thence 285 feet northerly along the west side of Starr Avenue.
2. Commencing at the northwest intersection of Harvest Lane and Starr Ave. northerly 45 feet to a point of beginning thence northerly 150 feet to the southeast corner of Meadowcreek Circle along the east side of Starr Avenue.
3. Commencing at the extended center line of Meadowcreek Circle (north) thence 22 feet south along the west side of Starr Avenue.
4. Commencing at the northeast intersection of Meadowcreek Circle (south) and Starr Avenue 83 feet northerly to a point of beginning thence northerly 32 feet to the south side of Hunt Avenue.
AI) STOCKTON STREET
1. Commencing at the northwest intersection of Stockton Street and Spring Street thence northerly along the west side of Stockton Street to the Madrona Street and Stockton Street intersection.
AJ) SULPHUR SPRINGS AVENUE
Agenda Item #10.6.
1. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 50 feet westerly along the south side of Sulphur Springs Avenue.
2. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 253 feet to a point of beginning thence westerly 23 feet along the north side of Sulphur Springs Avenue.
3. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 289 feet to a point of beginning thence westerly 15 feet along the north side of Sulphur Springs Avenue.
AK) SYLVANER AVENUE
1. Commencing at the centerline of the utility and pedestrian access alley that connects Sylvaner Avenue to Pinot Way thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.
AL) TAINTER STREET
1. Commencing at the intersection of Tainter Street and Kearney thence easterly along the south side of Tainter Street to the intersection of Oak Avenue and Tainter Street except Mon.-Fri. 7:30 a.m. - 9:00 a.m. and 2:00 p.m. - 4:00 p.m.
2. Commencing at the northwest intersection of Tainter Street and Kearney Street thence 80 feet easterly along the north side of Tainter Street.
3. South side of Tainter Street between Stockton Street and Kearney Street.
AM) VINTAGE AVENUE
1. Commencing at the northwest intersection of Vintage Avenue and McCormick Street westerly 228 feet to a point of beginning thence 12 feet west of said driveway 168 feet along the north side to the Napa Valley Wine Train right-of-way.
2. Commencing at the intersection of Vintage Avenue and McCormick Street westerly 250 feet to a point of beginning thence westerly 180 feet along the south side.
AN) VOORHEES CIRCLE
1. Commencing at the westerly intersection of Voorhees Circle and Mitchell Avenue south of Mitchell and west of Voorhees Circle thence southerly along the west side, easterly along the south side and northerly along the east side a distance of 1100 feet to the easterly intersection of Voorhees Circle and Mitchell Avenue.
Agenda Item #10.6.
AO) MCCORKLE AVENUE
1. Commencing at the southwest driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.
2. Commencing at the northeast driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.6.
Agenda Item #10.6.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City's List of Red
Zones, and Rescinding Resolution 2025-115.
RECOMMENDED
ACTION:
Approve the request to extend a section of red curb on the east side of Main Street near the Elmhurst Avenue
intersection by an additional 26 feet.
PREVIOUS COUNCIL
ACTION:
Resolution 2025-115 adopted by the City Council on
October 14, 2025.
STATEMENT OF THE
PURPOSE:
To extend the red zone at the intersection of Main Street and Elmhurst Avenue.
FINANCIAL IMPACT: None.
BACKGROUND:
On the east side of Main Street near the Elmhurst Avenue intersection, there is currently approximately 33 feet of red-painted curb indicating a no-parking zone. Between the end of the red curb and existing crosswalk at the intersection, there is an additional 26 feet of unpainted curb.
Effective January 1, 2025, California's Daylighting Law (Assembly Bill 413) prohibits vehicles from parking within 20 feet of a marked or unmarked crosswalk at an intersection to improve visibility for pedestrians and drivers. Despite enforcement efforts by the Police Department, vehicles continue to park in the unpainted section of curb near this intersection. When vehicles occupy this area, they obstruct sightlines for both pedestrians and motorists, reducing visibility and creating unsafe crossing conditions.
DISCUSSION:
Staff is recommending the extension of the existing red curb by an additional 26 feet to the edge of the crosswalk at Main Street and Elmhurst Avenue. The extended red zone would provide a clear, visual indication that parking is prohibited in this area, thereby reinforcing the intent of state law and reducing the need for continual enforcement.
Extending the red curb will improve visibility for pedestrians entering the crosswalk and for drivers approaching the intersection, particularly during times of heavy traffic or limited visibility.
No loss of legal parking is expected beyond what is already restricted by law, as parking in this segment is already prohibited under the Daylighting Law. The proposed curb Agenda Item #10.6.
painting serves primarily as a visual and physical reminder to improve compliance and enhance pedestrian safety.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
Resolution
Red Curb Exhibit
Agenda Item #10.6.
CITY OF ST. HELENA
RESOLUTION NO. 2025-
Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City’s List of Red Zones, and Rescinding Resolution 2025-115.
RECITALS
The Police Chief, Fire Chief and the Public Works Director have identified certain locations for which no parking is recommended in addition to those already in existence. New locations are identified with an underline in the following resolution.
Locations not marked by an underline are locations already designated as no parking zones.
RESOLUTION
1. No parking zones or No stopping zones established within Resolution No. 2023- 71 are hereby rescinded except to the extent that they are re-established below in this resolution.
2. For purposes of this resolution:
"Curb" means the concrete curbing installed along the side of the street or roadway or, if there is none, the edge of the traveled portion of the street or roadway.
"Intersection" means the point established by extending curb lines of the designated streets without regard for an arced curb installed to provide a turning radius between roadways.
3. Pursuant to Sections 10.10 and 10.11.1 of the City Code the following locations are designated as no parking or no stopping zones within which parking of vehicles on City streets is prohibited.
4. The new restrictions would not go into effect until the proposed paving and striping improvements for Grayson Avenue and South Crane Avenue are constructed.
A) ADAMS STREET
1. Commencing at the northeast intersection of Adams and Kearney Streets thence 25 feet easterly along the north side of Adams Street.
2. Commencing at the southeast intersection of Adams and Kearney Streets thence 72 feet westerly along the south side of Adams Street.
Agenda Item #10.6.
3. Commencing at the southeast intersection of Adams Street and Money Way thence 30 feet easterly along the south side of Adams Street.
4. Commencing at the southeast intersection of Adams Street and Napa Valley Wine Train Tracks thence easterly 30 feet along the south side of Adams Street.
5. Commencing at the southeast intersection of Adams Street and Main Street 42 feet easterly to the point of beginning, thence 20 feet easterly along the south side of Adams Street.
6. Commencing on the south side of Adams Street 138 feet easterly from Main Street thence 20 feet easterly along the south side of Adams Street.
7. Commencing at the northwest intersection of Adams Street and Railroad Avenue thence westerly 28 feet along the north side of Adams Street.
8. Commencing at a point 65 feet east of Main Street thence easterly 20 feet along the north side of Adams Street.
9. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 20 feet on the north side of Adams Street.
10. Commencing at the southeast intersection of Adams Street and Oak Avenue thence easterly 30 feet along the south side of Adams Street.
11. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 25 feet along the north side of Adams Street.
12. Commencing at the southwest intersection of Adams Street and Main Street thence westerly 31 feet along the south side of Adams Street.
13. Commencing at the westerly edge of the westerly driveway of 899 Adams Street thence westerly 30 feet along the south side of Adams Street.
14. Commencing at the easterly edge of the most easterly driveway of the 1010 Adams Street Bank Building and Pharmacy, thence easterly thirty (30) feet along the south side of Adams.
B) ALEXANDER COURT
1. Commencing at the southerly intersection of Alexander Court and Main Street thence westerly along the north side of Alexander Court 160 feet, thence northerly along a curve to the right 160 feet, thence easterly along the southerly side 160 feet to the northerly intersection of Alexander Court and Main Street.
Agenda Item #10.6.
C) CHARTER OAK
1. Commencing at the northeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 180 feet along the north side of Charter Oak.
2. Commencing at the southeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 197 feet along the south side of Charter Oak.
3. Commencing at the east intersection of Allison Avenue and Charter Oak thence along both sides of Charter Oak Avenue to the easterly end of the street.
D) CHILES AVENUE
1. Beginning at a point lying 84 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northwesterly 58 feet along the east curb at Chiles Avenue and Pope Street.
2. Beginning at a point lying 154 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northerly 84 feet along the west curb at Chiles Avenue and Pope Street.
E) CHURCH STREET
1. Commencing at the southeast intersection of Church Street and Hunt Avenue thence southerly along the east side of Church Street to the northeasterly intersection of Pope Street.
2. West side of Church Street five (5) feet north and five (5) feet south of the entrance and exit driveway of the parking lot of the business located at 1120 Pope Street.
F) COLLEGE AVENUE
1. Twenty feet of red painted curb in front of fire hydrant #870 (hydrant is located on east side of College Avenue, 170 feet south of intersection with Pope Street) per California Vehicle Code 22514. North of the red curb for fire hydrant, will commence 45 feet of "Police Parking Only", designated by two painted parking boxes on the roadway (22.5 feet in length) with diagonal striping and "Police Parking Only" painted within the center of each box. "Police Parking Only." signage adjacent to parking.
No parking on east side of College Avenue north of designated Police Parking to intersection with Pope Street. North (approximately 106 feet) of the "Police Parking Only" the east shoulder shall remain and be posted "No Parking", to allow the fluid movement of vehicular traffic.
Agenda Item #10.6.
2. Commencing at the southwest intersection of College Avenue and Pope Street thence southerly 360 feet along the west side of College Avenue.
G) DOWDELL LANE
1. Commencing at the east right-of-way of the Wine Train crossing at Dowdell Lane thence easterly 180 feet along the north and south side of Dowdell Lane.
2. Commencing at the driveway to 899 Dowdell Lane thence 12 feet in both the easterly and westerly direction from the edge of said driveway a distance of 12 feet along the northerly side of Dowdell Lane.
3. DOWDELL AND MCCORMICK
a. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 25 feet northwesterly along the east side of McCormick Street.
b. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 28 feet northeasterly along the south side of Dowdell Lane.
H) EDWARDS STREET
1. Commencing at the southeast corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the east side of Edwards Street.
2. Commencing at the southwest corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the west side of Edwards Street.
I) EL BONITA AVENUE
1. Commencing at a point 35 feet west of Community Drive thence westerly 60 feet along the north side of El Bonita Avenue.
2. Commencing at the intersection of El Bonita Avenue and Community Drive thence easterly 80 feet along the south side of El Bonita Avenue.
J) ELMHURST AVENUE
1. Commencing at the northeast intersection of Elmhurst Avenue and Granger Way thence easterly 30 feet along the north side of Elmhurst Avenue.
2. Commencing at the southeast intersection of Elmhurst Avenue and Spring Mountain Road thence easterly 75 feet along the south side of Elmhurst Avenue.
Agenda Item #10.6.
3. Commencing at the intersection of Elmhurst Avenue and Main Street thence westerly 30 feet along Elmhurst Avenue and thence northerly 60 feet along Main Street.
K) FULTON LANE
1. Commencing at the northeast and southeast intersection of Fulton and Main Streets thence easterly 90 feet along the north and south sides of Fulton Lane.
2. Commencing at the easterly intersection of Fulton Lane and Railroad Avenue thence easterly 120 feet along both the north and south sides of Fulton Lane.
L) GRAYSON AVENUE
1. South side of Grayson Avenue from the southwest intersection of Main Street and Grayson Avenue westerly for a distance of 100 feet.
2. North side of Grayson beginning at a point 665 feet westerly of the westerly line of Main Street then west along the north side of Grayson for a distance of 1,165.6 feet between the hours of 7:30 a.m. and 3:00 p.m., Mon. - Fri.
3. Commencing at the northeast intersection of Grayson Avenue and Crane Avenue thence easterly 50 feet along the north side of Grayson Avenue.
This is a 24-hour “No Stopping zone.
4. Commencing at a point 50 feet north of the northeast intersection of Grayson Avenue and Crane Avenue thence 700 feet along the north side of Grayson Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
5. Commencing at the intersection of the easterly driveway of the Primary School Parking Lot and Grayson Avenue thence westerly along the southerly curb line a distance of 25 feet.
6. Class II Bike lane only, which would require parking to be prohibited along the south side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 700 feet easterly along the south side of Grayson Avenue.
M) GROVE COURT
1. Commencing at the northeast intersection of Grove Court and Hunt Avenue thence northerly 205 feet along the east side of Grove Court.
2. Commencing 100 feet northerly of the northwest intersection of Grove Court and Hunt Avenue thence northerly 100 feet along the west side of Grove Court adjacent to the heritage oak tree.
Agenda Item #10.6.
N) HUNT AVENUE
1. Commencing at the northeast intersection of Hunt Avenue and Starr Avenue thence westerly 307 feet along the north side of Hunt Avenue.
2. Commencing at the southwest intersection of Hunt Avenue and Starr Avenue thence westerly 465 feet along south side of Hunt Avenue to 105 feet west of Monte Vista extended center line.
3. Commencing at a point 20’ east of the southeast intersection of Hunt Avenue and Monte Vista thence easterly 44’ along the south side of Hunt Avenue.
4. Commencing at the southeast corner of Hunt Avenue and Edwards Street thence easterly 40 feet along the south side of Hunt Avenue.
5. Commencing at the southwest corner of Hunt Avenue and Edwards Street thence westerly 30 feet along the south side of Hunt Avenue.
6. Commencing on the north side of Hunt Avenue fifteen (15) feet west and fifteen (15) feet east of the most eastern entrance and exit driveway of the Safeway parking lot. This is a 24-hour “No Stopping Zone”.
7. Commencing at a point forty (40) feet east of the most eastern entrance and exit driveway of the Safeway parking lot, thence thirty (30) feet along the north side of Hunt Avenue.
O) JUNE LANE
1. Commencing at a point lying 184 feet north of the intersection of Chiles and June Lane; thence along the east curb to the right a distance of 30 feet to the south curb of Hunt Avenue.
2. Commencing at a point lying 184 feet north of the intersection of Chiles Avenue and June Lane; thence along the west curb to the left a distance of 30 feet to the south curb of Hunt Avenue.
P) KEARNEY STREET
1. Commencing at the northeast intersection of Kearney Street and Spring Street thence northerly along the east side of Kearney Street to Tainter Street.
2. Commencing 143 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 51 feet along the east side of Kearney Street.
Agenda Item #10.6.
3. Commencing 399 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 33 feet along the east side of Kearney Street.
Q) LA FATA STREET
1. Commencing 215 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 60 feet southerly along the easterly curb of La Fata Street.
2. Commencing 398 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 40 feet southerly along the easterly curb of La Fata Street.
3. Commencing at the driveway to 899 Dowdell Lane located on La Fata Street thence 12 feet in both the northerly and southerly direction from the edge of said driveway a distance of 12 feet along the westerly side of La Fata Street.
R) LIBRARY LANE
1. Commencing at the north side of the white painted load zone at the St.
Helena Library at 1480 Library lane, then twenty-one (21) feet along the east side of Library Lane.
S) MADRONA AVENUE
1. Commencing at the intersection of Madrona and Oak Avenues thence easterly and westerly along the north and south sides of Madrona Avenue 20 feet from each intersection.
2. Commencing at the northwest and southwest intersections of Madrona Avenue and Main Street thence westerly 90 feet along the north and south side of Madrona Avenue.
T) MAIN STREET
1. Commencing at the intersection of Main Street and Madrona Avenue thence southerly 155 feet along both sides of Main Street.
2. Commencing at the intersection of Main Street and Madrona Avenue thence northerly 155 feet along both sides.
3. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 310 feet southerly along the west side of Main Street.
Agenda Item #10.6.
4. Commencing at Main Street and the Sulphur Creek bridge thence southerly to Sulphur Springs Avenue along both sides of Main Street and northerly 175 feet to Mitchell Avenue along the west side of Main Street.
5. Commencing at the northwest intersection of Main Street and Mitchell Drive thence northerly 20 feet.
6. Commencing at the intersection of Main Street and Spring Street thence 25 feet southerly along the west side.
7. Commencing at the southeast intersection of Main Street and Adams Street thence southerly 50 feet along the east side.
8. Commencing at the southeast intersection of Main Street and Adams Street 120 feet southerly to the point of beginning thence southerly 37 feet along the east side.
9. Commencing at the intersection of Main Street and Hunt Avenue thence northerly and southerly 30 feet along the east side.
10. Commencing at the intersection of Main Street and Spring Street 145 feet northerly to a point of beginning thence northerly 22 feet along the east side.
11. Commencing at the Main Street crosswalk at the south line of Spring Street thence southerly 24 feet along the east side of Main Street.
12. Commencing at the northwest intersection of Main Street and Adams Street thence northerly 35 feet along the west side.
13. Commencing at the southwest intersection of Main Street and Adams Street thence southerly 40 feet along the west side.
14. Commencing at the northwest intersection of Main Street and Spring Street 540 feet northerly to a point of beginning thence northerly 30 feet along the west side.
15. Commencing at the northwest intersection of Main Street and Spring Street 230 feet northerly to a point of beginning thence northerly 90 feet along the west side.
16. Commencing at the northwest intersection of Main Street and Spring Street thence northerly 40 feet along the west side.
17. Commencing at the northwest intersection of Main Street and Elmhurst 400 feet to a point of beginning thence northerly 330 feet along the west side of Main Street.
Agenda Item #10.6.
18. Commencing at the southeast intersection of Main Street and Pope Street thence southerly 170 feet along the east side of Main Street.
19. Commencing at the southeast intersection of Main Street and Pine Street thence south a distance of 28 feet along the east side of Main Street.
20. Commencing at the southwest intersection of Main Street and Pine Street thence south a distance of 28 feet along the west side of Main Street.
21. West side of Main Street from a point one hundred (100) feet south of Grayson Avenue southerly a distance of one thousand six hundred ninety (1,690) feet.
22. East side of Main Street from the south line of Grayson Avenue southerly a distance of one thousand five hundred eighty-five (1,585) feet.
23. East side of Main Street beginning at a point one thousand five hundred eighty-five (1,585) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred eighteen (218) feet between the hours of 7:30 a.m. and 5:30 p.m.
24. East side of Main Street beginning at a point one thousand eight hundred three (1,803) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred seventy-two (272) feet.
25. West side of Main Street from the northwest corner of Main Street and Grayson Avenue approximately 85 feet across the frontage of A&W Restaurant located at 501 Main Street.
26. Commencing at the southwest corner of Main Street and the York Creek Bridge thence south 360 feet along the west side of Main Street.
27. Commencing at the northeast corner of Pratt Avenue and Main Street thence north along the west side of Main Street to the York Creek Bridge
28. Commencing at a point 45 feet north of the northeast intersection of Main Street and Pope Street thence north 29 feet along the east side of Main Street.
29. Commencing at Deer Park Road south along both sides of Main Street to the York Creek Bridge.*
*The area in the Tunnel of Trees is a “No Stopping” zone on both sides of Main Street.
30. Commencing at a point 99 feet west of the northwest intersection of Main Street and Pine Street thence 22 feet west along the north side of Pine Street.
Agenda Item #10.6.
31. Commencing at the southwest corner of Main Street and Charter Oak extending westerly 50 feet on the south side of Charter Oak. This is a 24 Hour “No Parking” Zone.
32. Commencing at the intersection of Main Street and Elmhurst Avenue thence southerly 30 feet along the west side of Main Street.
33. Commencing at the intersection of Main Street and Elmhurst Avenue thence northerly 60 feet along the west side of Main Street.
34. Commencing at a point 25 feet south of the southeast intersection of Britton Way thence southerly 88 feet along the east side of Main Street.
This is a “No Parking” zone and reserved for transit buses.
35. Commencing at the Pedestrian Curb Ramp on west side of Main Street at the intersection of Hunt Avenue extending 25 feet northerly, at which point transitions to a loading zone extending 40 feet northerly.
36. Commencing at the crosswalk on the east side of Main Street at the intersection of Main Street and Elmhurst Avenue extending approximately 60 feet southerly.
U) McCORMICK AVENUE
1. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 170 feet southerly to a point of beginning thence southerly 15 feet along the west side of McCormick Street.
2. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 310 feet southerly to a point of beginning thence southerly 30 feet along the west side of McCormick Street.
3. Commencing at the northwest intersection of McCormick and Vintage Streets 320 feet northerly to the point of beginning thence northerly 25 feet along the west side of McCormick Street.
4. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 530 feet southerly to the point of beginning thence 20 feet southerly along the east side of McCormick Street.
5. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 270 feet southerly to the point of beginning thence 50 feet southerly along the east side of McCormick Street.
V) MITCHELL DRIVE
1. Commencing at the southwesterly intersection of Mitchell Drive and St.
James Drive thence westerly along the south side of Mitchell Drive to the Agenda Item #10.6.
southeast intersection of North Crane and Mitchell Drive and easterly 300 feet.
2. Commencing at the southwest intersection of Mitchell and Main Street thence 80 feet westerly along the south side of Mitchell Drive.
3. Commencing 230 feet west of the intersection of Main Street and Mitchell Drive thence 88 feet westerly along the south side of Mitchell Drive.
4. Commencing at the northwest intersection of Mitchell Drive and Oak Avenue thence 50 feet westerly along the northerly side of Mitchell Drive.
5. Commencing at the easterly corner of the most easterly intersection of Mitchell Drive and St. James Drive, thence ninety (90) feet along the south side of Mitchell Drive.
W) MONTE VISTA AVENUE
1. Commencing at the cul de sac northerly of Hunt Avenue thence around the perimeter of the 25 foot diameter island.
X) OAK AVENUE
1. Commencing at the southwest intersection of Oak Avenue and Hillview Place thence southerly 65 feet.
2. Commencing at the northeast, northwest, and southwest intersections of Oak Avenue and Pine Street thence 20 feet northerly and southerly along the east and west sides of Oak Avenue.
3. Commencing at the southwest intersection of Oak Avenue and Pine Street thence 30 feet southerly along the west side of Oak Avenue.
4. Commencing at the northeast intersection of Oak Avenue and Adams Street thence northerly 18 feet.
5. Commencing at the southwest intersection of Oak Avenue and Tainter Street 55 feet southerly to a point of beginning thence southerly 20 feet on the west side of Oak Avenue.
6. Commencing at a point easterly of the southwest intersection of Oak Avenue and Tainter Street thence southerly 22 feet along the east side of Oak Avenue at the crosswalk.
7. Commencing at the northwest intersection of Oak Avenue and Spring Street thence northerly 20 feet along Oak Avenue.
Agenda Item #10.6.
8. Commencing at the point of curvature of the southeasterly curve on the east side of Oak Avenue thence southeasterly 160 feet to the point of tangency with the north side of Mitchell Drive.
9. Beginning at a point 339 feet north of Spring Street extending northerly to a point 419 feet on the east side of Oak Avenue.
10. Beginning at the northwest corner of Oak Avenue and Tainter Street thence extending northerly 35 feet on Oak Avenue.
11. Twenty (20) feet southerly from the driveway at 1255 Oak Avenue.
Y) PINE STREET
1. Commencing at the northwest intersection of Pine Street and Main Street thence along the north side of Pine Street to Oak Avenue excepting a 25 foot yellow zone terminating 180 feet from the northeast intersection of Pine Street and Oak Avenue.
2. Commencing at the northwest and southwest intersections of Pine Street and Oak Avenue thence westerly 20 feet.
3. Commencing at the southeast intersection of Pine Street and Oak Avenue thence easterly 20 feet.
4. Commencing at the southwest intersection of Pine Street and Main Street thence westerly 10 20 feet.
5. Commencing at the southeast intersection of Pine Street and Main Street thence easterly 115 feet.
6. Commencing at the northeast intersection of Pine Street and Main Street easterly 140 feet.
Z) PINOT WAY
1. Commencing at the centerline of the utility and pedestrian access alley that connects Pinot Way to Sylvaner Avenue thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.
AA) POPE STREET
1. Commencing at the southeast and northeast intersections of Pope Street and Main Street thence east 80 feet to the Wine Train railroad rightof-way.
2. Commencing at the east terminus of Pope Street at the Napa River thence westerly along Stonebridge Park 345 feet on the north side of Pope Street.
Agenda Item #10.6.
3. Commencing at the northeast corner of Paseo Grand Drive and Pope Street then easterly 154 feet on the north side of Pope Street.
4. Commencing at the east terminus of Pope Street at the Napa River thence westerly 400 feet along the south side of Pope Street.
5. Commencing at the southeast intersection of Pope Street and College Avenue thence 340 feet easterly along the south side of Pope Street.
6. Commencing at the southwest intersection of Pope Street and College Avenue thence 680 feet westerly along the south side of Pope Street.
7. Commencing at the intersection of Pope Street and College Avenue thence easterly 680 feet on the north side of Pope Street.
8. Commencing at the northeast intersection of Pope Street and Church Street thence easterly 35 feet along the north side of Pope Street.
9. Commencing at the southeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 25 feet along the south side of Pope Street.
10. Commencing at the northeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 145’ to the intersection of Pope Street and Church Street.
11. Commencing at the Northeast intersection of Pope Street and Chiles Ave thence easterly 950 feet along the north and south sides of Pope Street.
12. Commencing at the northwest intersection of Pope Street and Starr Avenue thence westerly 392 feet along the north side of Pope Street.
AB) PRATT AVENUE
1. Commencing at the southeastern intersection of Pratt Avenue and the Napa Valley Wine Train and thence easterly a distance of 570 feet along the south shoulder of Pratt Avenue.
2. Commencing at the northeastern intersection of Pratt Avenue and Main Street and thence easterly a distance of 300 feet along the north shoulder of Pratt Avenue.
AC) RAILROAD AVENUE
1. Commencing at the northwest intersection of Railroad Avenue and Adams Street thence 31 feet north along the west side of Railroad Avenue.
Agenda Item #10.6.
2. Commencing at a portion 400 feet north of the northeast corner of the intersection of Adams Street and Railroad Avenue thence north a distance of 50 feet along the east side of Railroad Avenue.
3. Commencing at the south exit of the City Parking lot on Railroad Avenue thence south a distance of 16 feet.
4. Commencing at the north side of the south exit of the City Parking lot on Railroad Avenue thence north a distance of 24 feet.
5. Commencing at the north exit of the City Parking lot on Railroad Avenue thence north a distance of 20 feet.
6. Commencing at the north exit of the City Parking lot on Railroad Avenue thence south a distance of 15 feet.
7. Commencing at the curb beginning at the Napa Valley Wine Train tracks at the northeast corner of the intersection of Adams Street and Railroad Avenue northward through the curb return and thence northerly a distance of 281 feet along the east side of Railroad Avenue.
AD) SILVERADO TRAIL
1. Commencing at the southeast intersection of Howell Mountain Road and Silverado Trail thence south 400 feet along the east side of Silverado Trail.
AE) SOUTH CRANE AVENUE
1. Commencing at the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.
2. Commencing at a point 433 feet south of the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 30 feet along the east side of South Crane Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
3. Commencing at the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.
4. Commencing at a point 50 feet north of the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 450 feet along the east side of South Crane Avenue to the bridge. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.
5. Class II Bike lanes only, which would require parking to be prohibited along the east side. Commencing at the southeast intersection of Grayson Agenda Item #10.6.
Avenue and South Crane Avenue thence 800 feet southerly along the east side of South Crane Avenue.
6. Class II Bike Lanes only, which would require parking to be prohibited along the west side. Commencing at the southwest intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the west side of South Crane Avenue.
AF) SPRING STREET
1. Commencing at the northwest intersection of Spring Street and Main Street thence westerly 35 feet along the north side of Spring Street.
2. Commencing at the northwest intersection of Spring Street and Main Street westerly 120 feet to a point of beginning thence westerly 30 feet along the north side of Spring Street.
3. Commencing at the shopping center driveway at the intersection of Spring Street and Money Way thence 15 feet westerly and 65 feet easterly along the south side of Spring Street.
4. Commencing at the northeast and the southeast intersections of Spring Street and Oak Avenue thence 33 feet easterly along Spring Street.
5. Commencing at the northwest and southwest intersections of Spring Street and Oak Avenue thence 33 feet westerly along Spring Street.
6. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 70 feet to a point of beginning thence westerly 70 feet along the south
7. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 25 feet to a point of beginning thence westerly 50 feet along the south side.
8. Commencing at the intersection of Spring Street and Kearney Street thence easterly 60 feet along the south side.
9. Commencing at the northwest intersection of Spring Street and Kearney Street 70 feet westerly to a point of beginning thence 60 feet westerly along Spring Street.
10. Commencing at the northwest intersection of Spring Street and East Sylvaner 135 feet westerly to a point of beginning thence 70 feet westerly along Spring Street.
11. Twenty (20) feet on both sides of driveway at 2322 Spring Street.
Agenda Item #10.6.
12. Twenty (20) feet on west side of driveway and that strip on the easterly side to adjacent driveway at 1428 Spring Street.
13. Twenty (20) feet east from the west driveway and twenty (20) feet from both sides of the east driveway at 1343 Spring Street.
14. Ten (10) feet from both sides of the driveway to the parking lot east of the building at 1313 Spring Street.
15. Commencing on the southwest intersection of Spring Street and Valley View thence southwesterly along the south side of Spring Street to the southeast intersection of West Sylvaner Avenue.
16. Class II Bike lanes only, which would require parking to be prohibited along the south side. The vehicle travelway (centerlane) would not be striped.
AG) SPRING MOUNTAIN ROAD
1. Commencing at the southeast corner of Spring Mountain Road and Elmhurst Avenue thence 75 feet southerly along the east side of Spring Mountain Road.
AH) STARR AVENUE
1. Commencing at the northwest intersection of Starr Avenue and Harvest Lane thence 285 feet northerly along the west side of Starr Avenue.
2. Commencing at the northwest intersection of Harvest Lane and Starr Ave. northerly 45 feet to a point of beginning thence northerly 150 feet to the southeast corner of Meadowcreek Circle along the east side of Starr Avenue.
3. Commencing at the extended center line of Meadowcreek Circle (north) thence 22 feet south along the west side of Starr Avenue.
4. Commencing at the northeast intersection of Meadowcreek Circle (south) and Starr Avenue 83 feet northerly to a point of beginning thence northerly 32 feet to the south side of Hunt Avenue.
AI) STOCKTON STREET
1. Commencing at the northwest intersection of Stockton Street and Spring Street thence northerly along the west side of Stockton Street to the Madrona Street and Stockton Street intersection.
AJ) SULPHUR SPRINGS AVENUE
Agenda Item #10.6.
1. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 50 feet westerly along the south side of Sulphur Springs Avenue.
2. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 253 feet to a point of beginning thence westerly 23 feet along the north side of Sulphur Springs Avenue.
3. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 289 feet to a point of beginning thence westerly 15 feet along the north side of Sulphur Springs Avenue.
AK) SYLVANER AVENUE
1. Commencing at the centerline of the utility and pedestrian access alley that connects Sylvaner Avenue to Pinot Way thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.
AL) TAINTER STREET
1. Commencing at the intersection of Tainter Street and Kearney thence easterly along the south side of Tainter Street to the intersection of Oak Avenue and Tainter Street except Mon.-Fri. 7:30 a.m. - 9:00 a.m. and 2:00 p.m. - 4:00 p.m.
2. Commencing at the northwest intersection of Tainter Street and Kearney Street thence 80 feet easterly along the north side of Tainter Street.
3. South side of Tainter Street between Stockton Street and Kearney Street.
AM) VINTAGE AVENUE
1. Commencing at the northwest intersection of Vintage Avenue and McCormick Street westerly 228 feet to a point of beginning thence 12 feet west of said driveway 168 feet along the north side to the Napa Valley Wine Train right-of-way.
2. Commencing at the intersection of Vintage Avenue and McCormick Street westerly 250 feet to a point of beginning thence westerly 180 feet along the south side.
AN) VOORHEES CIRCLE
1. Commencing at the westerly intersection of Voorhees Circle and Mitchell Avenue south of Mitchell and west of Voorhees Circle thence southerly along the west side, easterly along the south side and northerly along the east side a distance of 1100 feet to the easterly intersection of Voorhees Circle and Mitchell Avenue.
Agenda Item #10.6.
AO) MCCORKLE AVENUE
1. Commencing at the southwest driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.
2. Commencing at the northeast driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.6.
Agenda Item #10.6.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: November 25, 2025
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute a Professional
Services Agreement with Sherwood Design Engineers for
Civil Engineering Services for the Mills Lane and Highway 29 Improvements Project in an amount not-to-exceed
$91,000 and Establishing Capital Improvement Plan
Project No. R26-06 - Mills Lane Realignment and
Intersection Improvements.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
To authorize design services related to the Mills Lane
Realignment and Intersection Improvements.
FINANCIAL IMPACT: The total financial impact is an amount not-to-exceed $91,000, to be funded from Traffic Mitigation Impact Fees (Fund 740).
BACKGROUND:
The proposed project advances long-planned right-of-way improvements at the intersection of Mills Lane, Grayson Avenue, and Highway 29.
These improvements were originally part of the Farmstead Lodging Project's conditions of approval and have been on hold since the private project's deferral. To address existing traffic safety and access deficiencies, the City now intends to move forward with design and permitting for these public improvements independent of the private development.
It should be noted that the Farmstead development will still be obligated to compensate the City for their proportionate share of the project costs as delineated in the Development Agreement.
Sherwood Design Engineers was previously the engineer for the record for these plans and possesses the relevant background materials and agency coordination experience.
Re-engaging Sherwood Design Engineers will allow the City to efficiently update existing design documents and resume permitting with Caltrans, the California Public Utilities Commission, and other stakeholders without re-starting the process.
Agenda Item #10.7.
DISCUSSION:
Sherwood's proposal outlines engineering services for:
Intersection Improvements - Permit documents, permitting support, and construction documents for the revised intersection at Highway 29 and Grayson Avenue, including railroad crossing coordination.
Mills Lane Realignment - Design and permitting for the realignment connecting to Highway 29 consistent with the previous Farmstead Development Agreement. Stormwater Control and Storm Water Pollution Prevention Plan Preparation. Project Management and Construction Administration support on a time-andmaterials basis during construction.
Staff has reviewed the proposal and determined that the scope of services is consistent with the City's project needs and industry standards. The proposed fee is reasonable for the scope and timeline of work.
Approval of this agreement will enable design work to commence immediately, allowing staff to proceed with Caltrans and the California Public Utilities Commission permitting.
Following completion of design and permitting, staff will return to Council for authorization to bid construction.
ENVIRONMENTAL REVIEW: Not a CEQA Project.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution Mills Lane
R26-06 CIP Page
PSA Sherwood Design Engineers
Agenda Item #10.7.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING (1) THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
SHERWOOD DESIGN ENGINEERS FOR CIVIL ENGINEERING
SERVICES FOR THE MILLS LANE AND HIGHWAY 29
IMPROVEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED
$91,000, AND (2) ESTABLISHING CAPITAL IMPROVEMENT
PROJECT R26-06 – MILLS LANE REALIGNMENT AND
INTERSECTION IMPROVEMENTS.
RECITALS
A. The City of St. Helena seeks to advance long-planned public right-of-way improvements to improve traffic safety, access, and connectivity; and B. These improvements were originally conditioned under the Farmstead Lodging Project, which has been on hold, and the City now desires to proceed independently with these public improvements; and
C. Sherwood Design Engineers previously served as the engineer of record for the project and has the background materials and permitting experience necessary to efficiently resume and complete the work; and
D. Sherwood’s proposal includes design, permitting, and construction-support services for intersection improvements, roadway realignment, and stormwater compliance planning, for a total not-to-exceed $91,000; and E. Funding for this work is available from Traffic Mitigation Impact Fees (Fund 740), and it is appropriate to establish a new Capital Improvement Project R26-06 Mills Lane Realignment and Intersection Improvements to manage this effort.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to execute a Professional Services Agreement with Sherwood Design Engineers for civil engineering services for the Mills Lane and Highway 29 Improvements Project in an amount not-to-exceed $91,000.
Agenda Item #10.7.
2. Authorizes an establishment of a new Capital Improvement Project, R26-06 Mills Lane Realignment and Intersection Improvements funded from Traffic Mitigation Impact Fees (Fund 740).
3. Budget Amendments are as follows:
Description Fund GL Account Amount
Budget Increase
Transfer to Other Funds
740 – Traffic
Mitigation Impact
Fees
740-40-00-29-99 $91,000
Budget Increase
Operating Transfers In
741 – Streets
Capital
Improvement
741-39-98-00-00 $91,000
4. Funding is as follows:
Description Fund/Funding
Source
Expense
GL Account
Amount
R26-06
Design
740 – Traffic
Mitigation Impact
Fees
741-5014-3110 $91,000
Approved at a Regular Meeting of the St. Helena City Council on November 25, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.7.
Mills Lane Realignment and Intersection Improvements
Category
Project Mills Lane
Streets
Project No: R26-06
Public Works
Location:
Responsible
Department:
2025-26 2026-27 2027-28 2029-30
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.
Exp/Enc as
of
2/28/2025
3110 - Design 91,000 91,000
EXPENDITURE TOTALS 91,000 91,000
FUNDING SOURCES
740-Traffic Mitigation Impact Fees 91,000 91,000
FUNDING TOTALS 91,000 91,000
EXPENDITURE ACCOUNTS: 741-5014-
STATUS: Design PSA
PRIORITY: Medium
PROJECT PURPOSE & DESCRIPTION:
To design and permit long-planned roadway improvements that will realign Mills Lane and improve the intersection. The project enhances traffic safety, access, and connectivity along this key corridor, addressing long-standing deficiencies in circulation and sight distance near the Highway 29 corridor and adjacent development area.
PROJECT NOTES:
FY26 -New CIP Project created with Resolution at November 25, 2025 City Council Meeting. -Future construction funding to be determined following completion of design and permitting. 34 Agenda Item #10.7.
Sherwood Design Engineers/Mills Lane and Highway 29
Intersection Improvements
1 CITY OF ST. HELENA
PROFESSIONAL SERVICES AGREEMENT
MILLS LANE AND HIGHWAY 29 INTERSECTION IMPROVEMENTS
This Agreement is made and entered into as of November 25, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and Sherwood Design Engineers, Ltd., a Corporation with its principal place of business at 2548 Mission Street, San Francisco, CA 94110 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
Mills Lane and Highway 29 Intersection Improvements (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $91,000.00. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a Agenda Item #10.7.
Sherwood Design Engineers/Mills Lane and Highway 29
Intersection Improvements
2 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Term.
The term of this Agreement shall be from November 18, 2025 to November 18, 2026 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care; Performance of Employees
Agenda Item #10.7.
Sherwood Design Engineers/Mills Lane and Highway 29
Intersection Improvements
3 a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
Agenda Item #10.7.