City of St. Helena
Regular City Council Meeting
Tuesday, December 9, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.
The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.
Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.
Simultaneous Spanish interpretation services during meetings can be scheduled upon request. To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Servicios de interpretación en español durante la reunión pueden ser solicitados por el público. Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].
El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/.
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Paul Dohring, City Council Members: Aaron Barak, Michelle Deasy, Kate Spadarotto, Billy Summers
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. APPROVAL OF THE MINUTES
Estimated start time: 6:05 p.m.
5.1. Consideration and proposed approval of the Special City Council Meeting minutes of November 18, 2025 and the Regular Meeting Minutes of November 25, 2025.
Special City Council - 18 Nov 2025 Amended - Minutes
Regular City Council - 25 Nov 2025 - Minutes
11 - 27
6. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
Estimated start time: 6:10 p.m.
6.1. Public Comment - Michelle Covell
Public Comment - Caitlin Walter
Public Comment - Kelly Wheaton
Public Comment - Joshua Parke
29 - 38
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
Estimated start time: 6:20 p.m.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1. Arbor Day Proclamation 2025
CEQA Determination: Exempt
Prepared By: Rebecca White, Administrative Assistant
Staff Report - Arbor Day Proclamation - Pdf
39 - 40
9. STAFF BRIEFING
9.1. Status Report on the Local Agency Formation Commission (LAFCO) of Napa County Municipal Service Review (MSR) process
10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:40 p.m.
10.1. Receive and File FY 2024-25 Annual AB 1600 Report on Development Impact Fees.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Receive and file Annual AB 1600 Development Fee Report for Fiscal 41 - 51
Year Ending June 30, 2025.
Staff Report - FY 2024-25 AB 1600 Report - Pdf
10.2. Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2024-25 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Year 2024-25 under Measure T Program.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolutions.
Staff Report - Measure T MOE Certification - Pdf
53 - 61
10.3. Consideration and Adoption of a Resolution (1) Authorizing the hiring no more than two part-time, fixed-term staff to augment the Public Works Department staff to deliver a number of Capital and Operational improvement projects; (2) Rescinding Resolution 2025-117 authorizing execution of an agreement for services with Haley Aldrich, Inc.; and (3) Authorizing use of previously appropriated funds in the Capital Improvement Plan or the Public Works Operations budget for the cost of such employees.
CEQA Determination: Exempt
Prepared By: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer
Recommendation:
Adoption of the Resolution.
Staff Report - Authorize hiring of PT Staff for PW Project Delivery - Pdf 63 - 93
10.4. Waiver of second reading and adoption of an Ordinance approving Zoning Ordinance Amendment (ZOA 2025-002) to amend Section
17.16.030, end note 5 and Section 17.35.050(A) of the St. Helena Municipal Code regarding excluding covered porches and similar structures from gross floor area.
CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:
1. Find that the proposed changes to Chapters 1.12, 17.05, and 17.32 of the St. Helena Municipal Code are exempt from CEQA Guideline 15061 (b)(3); and
2. Introduction and waive the first reading of a proposed ordinance (ZOA2025-002) amending Section 17.16.030, end note 5 and Section
17.35.050(A) of the of the St. Helena Municipal Code.
Staff Report - Second Reading of Zoning Ordinance Amendment (ZOA 2025-002) pertaining to excluding covered porches from gross floor area - Pdf
95 - 104
10.5. Consideration of Reappointment of Brian Cramer to the Napa County Mosquito Abatement District
CEQA Determination: Not a CEQA project
105 - 107
Prepared By: Andrew Bradley, Program Manager
Recommendation:
Adopt resolution to reappointment of Brian Cramer to the Napa County Mosquito Abatement District Committee.
Staff Report - Reappointment of Brian Cramer to Napa County Mosquito Abatement District - Pdf
10.6. Consideration and proposed adoption of a Resolution (1) Awarding the Tank 2 Rehabilitation Project to Cal Sierra Construction Inc. in the amount of $1,168,500; (2) Authorizing the City Manager to execute the Construction Contract with Cal Sierra Construction Inc; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 15% of the Contract price; and (4) Authorize the Recommended Budget Amendments/Transfers.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:
Approve the Resolution
Staff Report - W-101 Tank 2 Rehabilitation Project Contract Award - Pdf
109 - 115
10.7. Consideration and Approval of a Resolution Creating Capital Improvement Project W26-03 Water Treatment Plant Modular Housing and Authorizing Associated Budget Adjustments.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Capital Improvement Project Creation - W26-03 WTP Modular Housing - Pdf
117 - 121
10.8. Approval of a Resolution Authorizing Recruitment for a Director of Community Development.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - Authorization to Recruit - Pdf
123 - 127
11. PUBLIC HEARINGS
Estimated start time: 6:50 p.m.
11.1. **THIS ITEM WILL BE MOVED TO A DATE CERTAIN OF JANUARY 13, 2026**
1. Triannual California Building Standards Code Adoption Modifying Chapter 15 of the St Helena Municipal Code.
a. First reading and proposed adoption of the Ordinance titled “Amendments to St. Helena Municipal Code Title 15 Buildings
and Construction, Adopt and Amend in full the 2025 California Building Standards Code, Title 24
11.2. Introduction and waiver of first reading of an ordinance amending Sections 17.22.050 (Alcoholic Beverage Sales) and 17.16.030 (B) (Residential Development Standards - Residential Zoning Districts Table, Endnote 5a), of the St. Helena Municipal Code to correct clerical errors and inaccurate references.
CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:
Introduce and waive the first reading of the proposed Ordinance of the City Council of the City of St. Helena amending Sections 17.22.050 (Alcohol Beverage Sales) and 17.16.030(B), endnote 5a of the City of St. Helena Municipal Code (ZOA 25-005) and find the proposed amendments exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15061(b)(3).
Staff Report - Consideration and Proposed Approval of a Resolution to adopt an ordinance amending Sections 17.22.050 (Alcoholic Beverage Sales) and 17 - Pdf
Presentation
129 - 147
11.3. Introduce and waive first reading an Ordinance, amending Chapter 3.04 of the Municipal Code Purchasing of Supplies, Equipment and Services, and Procedures for Public Works Projects to update the City Manager's signing authority and add a new section providing Authority to Adopt Implementing Regulations and Administrative Policies.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Introduce and waive first reading of an Ordinance of the City Council amending sections 3.04.050.1, 3.04.120, 3.04.120, 3.04.130, 3.04.140,
3.04.150, 3.04.170, 3.04.175 and 3.04.340 of Chapter 3.04 of Title 3 of the St. Helena Municipal Code regarding the City Manager's authority to approve certain supplies, equipment, and public works up to a certain monetary value.
Staff Report - Purchasing Policy Update - Pdf
Staff Report - Purchasing Policy Update - Html
Presentation
St. Helena Municipal Code Chapter 3.04-c1
149 - 177
12. OLD BUSINESS
Estimated start time: 7:25 p.m.
12.1. Adopt a Resolution authorizing existing water customers in the Magnolia Oaks Subdivision to connect to their potable water service for irrigation purposes.
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director 179 - 200
Recommendation:
Approve the Resolution.
Staff Report - Magnolia Oaks irrigation connection to City Water - Pdf Presentation
Public Comment - Kelly Wheaton
12.2. Parks, Recreation & Trails Master Plan Preliminary Recommendations CEQA Determination: Not a CEQA project
Prepared By: Mara Strickler, City Librarian
Recommendation:
Provide feedback regarding key findings and preliminary recommendations presented by BluePoint Planning for final draft of the Parks, Recreation and Trails Master Plan.
Staff Report - BluePoint Planning / Parks and Recreation Master Plan Preliminary Recommendations - Pdf
Presentation
201 - 321
13. NEW BUSINESS
Estimated start time: 7:50 p.m.
13.1. Consideration and Adoption of a Resolution approving the Pavement Management Plan and approving the Measure U 5-Year List of Projects CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - 5 Year Pavement Management Plan / 5 Year Measure U List - Pdf
323 - 333
13.2. Consideration of a Resolution authorizing $25,000 of Hardship Assistance Funding for Backflow Prevention Installation Requirements Following Detection Through Smart Water Meters.
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Approve the attached resolution.
Staff Report - Hardship Funding for Backflow Prevention Devices following Detection of reverse flow through Smart Water Meters. - Pdf Public Comment - Kelly Wheaton
335 - 342
13.3. Consideration and Adoption of a Resolution Authorizing the City Manager to Enter into a Lease-Purchase Agreement with
Enterprise Fleet Management to lease Nine (9) New Operations Vehicles for the Public Works and Community Services
Departments and Purchase One (1) New Operations Vehicle for Public Works for a total Not-to-Exceed Amount of $463,794, Including a 2% Contingency, and to Lease Comparable Vehicles if the Specified Models are Unavailable.
343 - 379
CEQA Determination: Exempt
Prepared By: Carlos Uribe, Assistant Public Works Operations Manager
Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - Lease and Purchase of Replacement Vehicles for Public Works and Community Services Departments - Pdf
Presentation
Public Comment - Lana Ivanoff
Public Comment - Kelly Wheaton
Public Comment - Leslie and Darcy Dunlap
Public Comment - Norm Manzer
Public Comment - Tom Belt
13.4. Consideration of a Resolution: 1) Approving a First Amendment to the Employment Agreement with City Manager Anil Comelo effective July 20, 2025, and 2) Approving the Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for Executive Management.
CEQA Determination: Not a CEQA project
Prepared By: Ethan Walsh, City Attorney
Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - City Manager Employment Agreement - Pdf
381 - 387
13.5. 2026 City Council Meeting Calendar
CEQA Determination: Not a CEQA project
Prepared By: Andrew Bradley, Program Manager
Recommendation:
Review the 2026 calendar and provide direction in regards to City Council meeting dates.
Staff Report - 2026 City Council Meeting Calendar - Pdf 389 - 391
14. CITY COUNCIL REPORTS:
14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO)
H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
The next Regular City Council meeting is scheduled for January 13, at 6:00 p.m.
This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on December 5, 2025.
Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.
MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, November 18, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
Absent:
1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:04 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.
3. ROLL CALL
4. ADOPTION OF THE AGENDA
City Clerk, Andrew Bradley noted that Item 10.3 will be continued to a date uncertain and Item 10.4 had been rescheduled prior to the meeting to a date certain of November 25, 2025.
Council Member Aaron Barak moved to approve amended agenda. The motion was seconded by Council Member Billy Summers and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
5. PUBLIC FORUM:
Public Comment was received by Michelle Covell and Tom Belt
6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:
City Attorney, Ethan Walsh reported that there was no reportable action from the October 18, 2025, Special Closed Session meeting.
Agenda Item #5.1.
Special City Council
November 18, 2025
7. PRESENTATIONS AND PUBLIC RECOGNITIONS
None.
8. STAFF BRIEFING
None.
9. CONSENT ITEMS:
9.1 Consideration and proposed approval of a resolution approving the Parcel Map for 1360/1370 Main Street and authorizing the City Clerk to record the Map.
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:
Approve the attached resolution.
9.2 Consideration and Adoption of a Resolution approving a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of Environmental Documents for the Adams Street Hotel & Residences Project in an Amount Not-to-Exceed $240,172.
CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Staff recommends that the City Council adopt a Resolution approving a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of Environmental Documents for the Adams Street Hotel & Residences Project in an Amount Not-to-Exceed $240,172.
9.3 Consideration and Proposal Approval of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Acoustics Group Inc. for a Vibration Investigation and Survey at the Wastewater Treatment Plant Membrane Bioreactor Facility in an amount not-to-exceed $13,500.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
9.4 Consideration of a Resolution to set a Public Hearing for 6:00p.m. Tuesday, January 13, 2026, to consider objections to the proposed annexation of the property known as 1380 El Bonita Avenue, St. Helena, CA (APN 009-432-001), into the St. Helena Municipal Sewer District No. 1 MSD Annexation No. 153.
CEQA Determination: Not a CEQA project
Agenda Item #5.1.
Special City Council
November 18, 2025
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Staff request City Council to adopt a resolution to consider the applicant's request and order a public hearing to be scheduled for January 13, 2026.
9.5 Consideration and Proposed Adoption of a Resolution Authorizing Amendment No. 1 for the First One-Year Extension (of up to Four) to Alsco Uniform Services, Inc. Professional Services Agreement for Public Works Staff Uniform Services.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
9.6 Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute a Professional Service Agreement with Coastland Civil Engineering, LLP for Construction Inspection Services for the D24-01 Oak Avenue Utility Rehabilitation Project in an amount not to exceed $100,000.
CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached Resolution.
9.7 Consideration and proposed adoption of a Resolution (1) Awarding the Downtown St. Helena Pedestrian Improvements Project (R18-81) to Ghilotti Construction in the amount of $1,729,541; (2) Authorizing the City Manager to execute the Construction Contract with Ghilotti Construction; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 10% of the Contract price; (4) Authorizing the Director of Public Works to file the CEQA Notice of Exemption with the County of Napa and (5) Authorize the Recommended Budget Amendments/Transfers.
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:
Staff recommends approval of the attached resolution.
Council Member Aaron Barak moved to approve the consent calendar. The motion was seconded by Council Member Kate Spadarotto and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
Agenda Item #5.1.
Special City Council
November 18, 2025
ABSENT: None
ABSTAIN: None
RECUSE: None
10. PUBLIC HEARINGS:
10.1 Reed Woodson (270 Pratt Avenue) Short-Term Rental (STR) Tourism Occupancy Tax (TOT) Appeal.
CEQA Determination: Not a CEQA project
Prepared By: Andrew Bradley, Program Manager
Recommendation:
Staff recommends City Council conduct a hearing, deny the claim, and uphold the ruling of the Hearing Officer dated October 10, 2025.
City Attorney, Ethan Walsh introduced the item and outlined the procedure for the appeal hearing.
Mayor Dohring opened the public hearing and provided the appellant, Mr. Reed Woodson, an opportunity to present his case. Mr. Woodson did not appear for the hearing.
Aaron Chandler, Attorney and Deputy Director of Municipal Code Enforcement for the law firm BBK presented on behalf of the City.
Mayor Dohring opened up public comment; no public comment was received.
The matter was turned over to the Council for discussion, during which questions and comments were made.
Council Member Aaron Barak moved to approve staff's recommendation, upholding the ruling of the Hearing Officer dated October 10, 2025. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
10.2 Introduction and waive the first reading of a proposed ordinance to approve and adopt Zoning Ordinance Amendment (ZOA 2025-002) to amend Section Agenda Item #5.1.
Special City Council
November 18, 2025
17.16.030, end note 5 and Section 17.35.050(A) of the St. Helena Municipal Code.
CEQA Determination: CEQA; further, even if deemed a “project” subject to CEQA, exempt from CEQA under the common sense exemption set forth in Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.
Prepared By: Maya DeRosa, Community Development Director Recommendation:
1. Find that the proposed changes to Chapters 1.12, 17.05, and 17.32 of the St.
Helena Municipal Code are exempt from CEQA Guideline 15061 (b)(3); and
2. Introduction and waive the first reading of a proposed ordinance (ZOA2025- 002) amending Section 17.16.030, end note 5 and Section 17.35.050(A) of the of the St. Helena Municipal Code.
Community Development Director Maya DeRosa provided a brief presentation on the item, noting a clerical error in the staff report referencing the ZOA year as 2015, which should have been 2025.
Mayor Dohring opened the Public Hearing. A public comment was received by Michelle Covell.
The discussion was turned over to the Council; no comments or questions were offered.
Council Member Aaron Barak moved to approve staff's recommendation with the amendment noted by Director DeRosa fixing the clerical error. The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
10.3 This item was move to a date uncertain.
Introduction and waiver of first Reading of an Ordinance Amending City of St.
Helena Municipal Code Section 2.12.060 of Chapter 2.12 and Chapter 2.24 Regarding the Powers and Duties of the City Manager and Department Heads, a Title Change from Director of Finance to Director of Administrative Services and removing the City Manager's Authority to Assume the Duties of the Treasurer.
Agenda Item #5.1.
Special City Council
November 18, 2025
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Introduce and waive the first reading of an Ordinance of the City Council amending Municipal Code Chapters 2.12 and 2.24 to reassign treasurer duties, in addition to retitling Director of Finance to Director of Administrative Services.
10.4 **THIS ITEM WILL BE MOVED TO A DATE CERTAIN OF NOVEMBER 25, 2025**
Introduction and waive the first reading of a proposed ordinance amending Sections 1.12.200, 17.05.100, 17.32.010, and 17.32.020 of the St. Helena Municipal Code pertaining to the regulations for Short Term Rentals.
11. OLD BUSINESS:
11.1 Consideration of a resolution declaring City owned Adams Street parcel to be surplus land under the Surplus Land Act (SLA).
CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Approve a resolution declaring the City owned parcel on Adams Street (A.P.N. 009-150-006) surplus land under the Surplus Land Act (SLA).
City Manager, Anil Comelo introduced the item, followed by a presentation from Community Development Director Maya DeRosa.
Mayor Dohring opened public comment. Public comments were provided by Garry Rose, Mark Smithers, Kelly Wheaton, Michael Haley, Michelle Covell, Tim Hall, Oliver Caldwell, Jennifer Haley, Tom Belt, Charles Covell, Mary Stephenson, and Steve Goldfarb.
The discussion was turned over to the Council during which comments and questions ensued.
Council Member Aaron Barak moved to approve resolution declaring the City owned property on Adams Street (A.P.N. 009-150-006) surplus land under the Surplus Land Act (SLA). The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: Vice Mayor Michelle Deasy
ABSENT: None
ABSTAIN: None
Agenda Item #5.1.
Special City Council
November 18, 2025
RECUSE: None
Mayor Dohring called for a 10-minute recess at 8:17 p.m. The Council meeting resumed at 8:27 p.m.
12. NEW BUSINESS:
12.1 Consider and adopt a Resolution (1) Authorizing the City Manager, or his Designee, to execute a “Settlement Agreement” with the California Regional Water Quality Control Board, San Francisco Bay Area Region; (2) Acknowledging the accumulation of $378,000 in fines due to regulated effluent parameter exceedances; (3) Authorizing the creation of Capital Improvement Plan (CIP) Project No. S26-05 with denoted funding in partial fulfillment of the Order; and (4) Authorizing the expenditure of $181,500 from GL 571-5000- 2425; and (5) Authorizing corresponding budget adjustments to appropriate funding for this action.
CEQA Determination: Exempt
Prepared By: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer, Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Adopt the related resolution.
Assistant City Manager/Director of Public Works, Joseph Leach provided a presentation on the item.
Mayor Dohring opened public comment; no public comments were received.
The discussion was turned over to the Council for deliberation; no questions or comments were offered.
Council Member Aaron Barak moved to approve staff's recommendation. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
12.2 Adopt a Resolution authorizing existing water customers in the Magnolia Oaks Subdivision to connect to their potable water service for irrigation purposes.
Agenda Item #5.1.
Special City Council
November 18, 2025
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:
Adopt the resolution.
Assistant City Manager/Director of Public Works, Joseph Leach provided a presentation on the item.
Mayor Dohring opened the Public Comment. Comments were received by Kelly Wheaton, Judy Wile and Celeste Neeley.
The discussion was then turned over to the Council for deliberation.
Vice Mayor Deasy moved to extend the meeting to 9:15 p.m. The motion was seconded by Council Member Spadarotto and carried on a voice vote.
Mayor Dohring reopened public comment, and additional comments were provided by Celeste Neeley.
By consensus, the Council chose to continue the item to December 9, 2025, with a request for additional information in order to determine appropriate future charges (if needed).
13. CITY COUNCIL REPORTS:
Council Member Barak provided brief report on the Finance Committee. Vice Mayor Deasy provided an update on the Water and Wastewater Advisory Committee.
A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) Agenda Item #5.1.
Special City Council
November 18, 2025
J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:04 p.m.
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.
MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, November 25, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.
Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
Absent:
1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:02 p.m.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.
4. ADOPTION OF THE AGENDA
Council Member Aaron Barak moved to adopt the agenda. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
5. ADOPTION OF MINUTES
5.1 Consideration and proposed approval of Regular Meeting Minutes of October 28, 2025, and the Special City Council Meeting minutes of November 10, 2025.
Council Member Kate Spadarotto moved to adopt the Regular Meeting Minutes of October 28, 2025, and the Special Meeting Minutes of November 10, 2025.
The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:
Agenda Item #5.1.
Regular City Council
November 25, 2025
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
6. PUBLIC FORUM:
None.
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:
Assistant City Manager/Public Works Director Joe Leach provided brief updates on the Oak Avenue Utility Rehabilitation Project and on the letters recently sent regarding the installation of backflow devices.
Interim Director of Community Services Ashley Sylvester announced the annual Barrel Tree lightning event, scheduled for November 26.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
9. STAFF BRIEFING
9.1 2025 Harvest Festival FlashVote Survey Results
CEQA Determination: Not a CEQA project
Prepared By: Ashley Sylvester, Recreation Manager
Interim Director of Community Services, Ashley Sylvester provided presentation on the item.
10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
10.1 Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the Hazard Mitigation Grant Emergency Backup Power Project.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff Recommends Approval of the attached Resolution.
Agenda Item #5.1.
Regular City Council
November 25, 2025
10.2 Water Supply and Forecasting - October 2025
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Receive and file.
10.3 Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute Amendment No. 2 in the amount of $50,000 to increase the Professional Services Agreement with Summit Engineering Inc. for a total notto-exceed amount of $199,500, for Construction Engineering Services for the D24-01 Oak Avenue Utility Rehabilitation Project.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached Resolution.
10.4 Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with Coastland Civil Engineering, LLP for Design Services for the Spring Street/Highway 29 Intersection Project CIP No.
R26-04 in an Amount Not-to-Exceed $58,310.
CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Staff recommends approval of the attached Resolution.
10.5 Resolution Authorizing the City Manager to Approve Expenditures in the Amount of $20,752 for Services Related to the Installation of a New City Hall server and Data Center Relocation.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
10.6 Resolution Authorizing Extending the Red Zone on a Portion of Main Street at the Intersection of Main Street and Elmhurst Avenue, Updating the City's List of Red Zones, and Rescinding Resolution 2025-115.
CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Agenda Item #5.1.
Regular City Council
November 25, 2025
Approve the request to extend a section of red curb on the east side of Main Street near the Elmhurst Avenue intersection by an additional 26 feet.
10.7 Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Sherwood Design Engineers for Civil Engineering Services for the Mills Lane and Highway 29 Improvements Project in an amount not-to-exceed $91,000 and Establishing Capital Improvement Plan Project No. R26-06 - Mills Lane Realignment and Intersection Improvements.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
10.8 Consider and adopt a Resolution updating the City of St. Helena Design and Construction Standards
CEQA Determination: Exempt
Prepared By: Jose Calderon, Engineering Technician II, Mario Traverso, Project Manager
Recommendation:
Approve the resolution.
10.9 Consideration and Proposed Adoption of a Resolution Authorizing a Budget Amendment to Appropriate Water Enterprise Fund Balance for the Stonebridge Well Filter Media Replacement with ERS Industrial Services, Inc. increasing appropriations by $190,590 using Water Enterprise Fund Balance.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
10.10 Consideration and Proposal Approval of Resolutions Authorizing (1) Payment to Larry Walker Associates for Past Wastewater and Groundwater Regulatory Work Efforts in the amount of $191,209 and Authorizing the Necessary Budget Amendments; and (2) the City Manager to Execute a Professional Services Agreement with Larry Walker Associates for a New Scope of Services and Funding Authorization for Wastewater Regulatory Assistance through June 30, 2027 for a total not-to-exceed $160,700.
CEQA Determination: Exempt
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Agenda Item #5.1.
Regular City Council
November 25, 2025
10.11 Consideration and Approval of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Hach Company for the 2026 Service Partnership at the Water Treatment Plant for an Amount Not-to-Exceed $18,872.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Council Member Aaron Barak moved to approve the consent calendar. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
11. PUBLIC HEARINGS
11.1 Introduction and waive the first reading of a proposed ordinance amending Sections 1.12.200, 17.05.100, 17.32.010, and 17.32.020 of the St. Helena Municipal Code pertaining to the enforcement regulations for Short-Term Rentals.
CEQA Determination: Exempt from the requirements of CEQA under the “General Rule”, Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.
Prepared By: Ethan Walsh, City Attorney
Recommendation:
1. Find that the proposed changes to Chapters 1.12, 17.05, and 17.32 of the St.
Helena Municipal Code are exempt from CEQA Guideline 15061 (b)(3); and
2. Introduction and waive the first reading of a proposed ordinance (ZOA 25-004) amending Sections 1.12.200, 17.05.100, 17.32.010, and 17.32.020 of the St.
Helena Municipal Code.
City Attorney Ethan Walsh reported on the item.
Mayor Dohring opened public hearing; no public comment was received.
The discussion was turned over to the Council for deliberation.
Agenda Item #5.1.
Regular City Council
November 25, 2025
Council Member Aaron Barak moved to approve staff's recommendation. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
12. OLD BUSINESS
13. NEW BUSINESS
14. CITY COUNCIL REPORTS:
14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
Agenda Item #5.1.
Regular City Council
November 25, 2025
Council Member Summers shared about a recent traffic accident and the impact it had.
15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 6:44 p.m.
CHALLENGING DECISIONS OF CITY ENTITIES
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.
!"#$ % &'()
*+,-,+.+/
01--
2
3
!"#$ %4
25
6
75 6 89#6!$:
%4
;6)"<
="!)8
!5"!)8 89#6!$:
%
>?@A
BCDE
FGHIFCJK
LJ?@M?
NHD
DOCM
GI
@
PHDHA?
@Q?IR@K
GA
GI
SHJTNJ?
@Q?IR@MU
VCIF?A?JEK
WCFO?JJ?
XCH
BGY?JJ
Z?MCR?ID
[\U][U^
_`ab`cd
de
fghi`
jk`lmh
nd`oc
peq
rscibccsel
t
uGHJR
JCv?
DG
A?wH?MD
DG
NJ@F?
DO?
PGJJGuCIQ
RCMFHMMCGI
CD?SM
GI
@
PHDHA?
@Q?IR@U
WE
CID?ITGI
CM
DG
MHNNGAD
DO?
BCDExM
MD@D?R
QG@JM
@AGHIR
NHyJCF
O?@JDO
@IR
M@P?DEK
CIPA@MDAHFDHA?
MHMD@CI@yCJCDEK
@IR
FGSSHICDE
?IQ@Q?S?IDK
@IR
DG
NAGYCR?
@I
GNNGADHICDE
PGA
DOGHQOzHJK
DA@IMN@A?ID
@I@JEMCM
@M
R?Y?JGNS?ID
FGITIH?M
CI
VDU
{?J?I@U
|`hgd}
~
hp`d
dhlmhqmc
sl
sd
fghllslk
hlm
qed}
hlhk`o`ld
t
uGHJR
JCv?
DG
A?wH?MD
@
yAG@R?A
RCMFHMMCGI
GP
OGu
DO?
LJ@IICIQ
>?N@ADS?ID
CM
?Y@JH@TIQ
@IR
NHAMHCIQ
bgsi
}`hgd}
hlm
chp`d
e`i`c
CI
FGII?FTGI
uCDO
R?Y?JGNS?ID
NAG?FDMK
QAGuDO
S@I@Q?S?IDK
@IR
DO?
BCDExM
JGIQ
D?AS
MHMD@CI@yCJCDEN@ATFHJ@AJE
A?J@TIQ
DG
u@D?A
M?FHACDE
@IR
?S?AQ?IFE
NA?N@A?RI?MMU
{?@JDO
@IR
M@P?DE
@A?
yGDO
yAG@R
FGIF?NDMK
yHD
DO?E
@A?
F?IDA@J
DG
??FTY?
SHICFCN@J
NJ@IICIQU
t
y?JC?Y?
CD
uGHJR
y?
Y@JH@yJ?
PGA
DO?
BCDE
DG
CR?ITPE
@IR
MDHRE
O@D
o`hcbqhg`
}`hgd}
cdhlmhqmc
hlm
o`dqsic
DO?
BCDE
HM?MGA
FGHJR
HM?DG
?Y@JH@D?
R?Y?JGNS?ID
CSN@FDM
O@D
}`hgd}
S?@IM
MN?FCF@JJE
CI
DO?
FGID?D
GP
VDU
{?J?I@
@IR
OGu
PHDHA?
QAGuDO
@JCQIM
uCDO
DOGM?
Y@JH?MU
I
DO?
chp`d
MCR?K
t
@NNA?FC@D?
DO?
DOGAGHQO
uGAv
NA?YCGHMJE
RGI?
A?Q@ARCIQ
YCMCyCJCDE
DAC@IQJ?
FGAI?AM
yE
NGJCF?
@IR
A?
R?N@ADS?IDMU
t
uGHJR
u?JFGS?
RCMFHMMCGI
GP
hmmselhg
chp`d
ielcsm`qhelc
hd
d}`
isd
ghllslk
cihg`K
Agenda Item #6.1.
!"!
#"
$
% #$
&##& '
!#
#
(
)
*
(
#%
"#+
,-.
*#+
* $
"
(/ 0
*1)
* $
"
(/2/
# )
# /
# #!
*#
*#+
(
-
3
&)
##&
$
4567
"#$% #
"
&-
.*
*
"
*
( /
"
)
"1#+#
&"
#)#& &
# #$
&#
#
"""
!
!#/
"
+##/
#*
)
*#
#!#
&*#
# #/
#*
-
0
/8#/
$
*"
*
)*
"
9
:
;<
55
6
:7
94
=
>
#
"#/
*"
*
?#!#@#
&$
"
+##/
!#
#"$"
"
)8"
+##/
+
1
A3BC# #
)*
"
/
"
#
$
%
*"
#
/
-
D
EF4445G
H
6
0#
)
*I6JKLF
5M
95
49
NO0
"
P
##
#
#"$&
Q*
"
2
&
)
R
"
*
#
S.*
*
"
"
P"
$
"
*
2
&2
"
#T
#"
!
8!
"#
/U#"
!
*
(!
-V
Q* "#
#
!
"
#
$
)%!P
/
0$
*
"
"
P"
#"
! !
"
"#W
"
/ *
)
*
2
&
8
#$
#
X
Y
#
8
#
S3
)
%)#&!"
$
#
"#/+
#
/
#
"#/
)
"
#
#
+
"
!"
+
#
&#
%
#1 V
#!!"
!"#
*
)
* !"!
!
!"#/
#)*#
!"
+
"
*
!
"
#!#"/!#/
-
Z94
[
6\4
H
6
0 !!
"
$I6]KLZ
94
59
;
644
H
6 NO0"
P
##
#
^
\4
H
6
3
+
"+
)
$
*
^
_
6
F6
#
"
#
!"
`
!
!#/
"
)
*$"
*
a
b
#>a?3"
P"
-
2""
#$
"
:
4
6
" /
$"#
"
"
#
/
&!#
""
*
"
"
&!
"
-
a
)
*
2
&
"
P
#
#
P#
&)#
"
"+
$
"#"
-
F:c6
H
6 [c4
6
3&$"#
"
"
!"#
!#
!!
"
"
&"
"
-
d6
9e
9
0#
)
*I6fKL;<6
96
9NO0)
)
#
R
"
"
#
a
)
*
2
&""
&
8
*
#
SP#
&
$$
V$
""
-
.*#
#
"
*
2
&
"#1
# "
* -
.*#
!
8
"#
"/#/+
#"
")#&
"!#
!"
#
*#
*
P
*#"#
" +#
& #)
%
$Y
-a
## "
)
*
/
-
Q*
#
#
#"
!!
"
"# !#"
#
#%"+
!#
*#
"
$
"
+
!
# )
*
*
&g
%
"
*
#
* #$
&
##
& #+#
&
# -
0#!!"
#
*
!!
"
&
"#
*
P
/
#)
+#
*
2
&g
#
*
"/#
! -
Agenda Item #6.1.
! "#$%"#&%!
'(! )*"*+'!&*,-.
#(/ (
000"1--
"2
Agenda Item #6.1.
! "
#$! !% &'
(
)*+,+*-*.
)-/-0
12 3
14
!!
54 !!
# 6789
$:%
;
<
=
!
5$
54
!!
7
9
54
7
!
=
9:
>
54
!!
? )
"
46 2 9
:
>
$
"9
@
8A
Agenda Item #6.1.
!"#$%"& '()*
+ ,-, . /
01.-
2*
345#%
6""
75#%%"" %#8
$!9&
2:;<=
2;
8;
$
*
$
>#
#
!;
75#%
6""
5
;9
+?$?
@;
6#
6%#""5;
=
A
;
7%8
B7:#;
59
C+..
5
D#%
:,;
;
:
<;
6""#
E#8
;9F
8;
#;
;9#<
:
#7$
>
6%#
77#:
%""#
%:
"
5;=
";
#8;":
:%#
#
$
G7%#8#%
;
:
<;
6""#
9
;9#<:
6A4
:
7;#;##H:
"
"
%;##%
#"
!
8::
8#;
$
2!
%"
45#%
;
;I
#!
9;
C
..
8;
JJK
6LA>A62M
9#%
B7:#;
$
>#
:
;9#<=
;
;55;
"7$
A8
6#
6%#
#:
7%
"
;
5
#!
8;
";
"=
%%#
:
<
9
5%5
J
7#;#!
%
N
O
<#
9
%;:#5##
#8
#
#
5
#
$
G#%;=
+??/
A!<:
29
Agenda Item #6.1.
12.09.25 Members of the City Council,
General comments regarding tonight’s agenda.
The staff report regarding the change of zoning code and the events that occurred does not reflect the actual events and actions around the issue.
At a base level two misdemeanors were committed by city staff related to this item:
-One by Planning Director Maya Derosa in illegally changing the zoning code. This act has been confirmed by the city attorney, and no action or acknowledgment has occurred. If this item is discussed and a response of clerical error is brought up as reasoning this is also false and has been disputed by the city attorney.
There are many more changes to the zoning code that were made illegally. An accurate accounting of this needs to occur. There are two other items on the agenda tonight alone that are results of the poor authorship and conflicts with the general plan of the zoning code. These will continue to occur until the base issue is resolved.
Yes there is a meeting on Dec.16th to discuss the zoning code with the community. This is a completely separate act and in no way addresses the issue at hand and the illegality of the changes that have been made.
In finding a replacement for the position I would encourage you to hire an interim director until the base issues can be discovered and resolved. A permanent hire should be able to come in with clear eyes and clean on ramp for potentiality. Lots of messes to clean up currently. -The second misdemeanor was committed by city manager Anil Comelo in filing a false police report. Even if directed by the city attorney to file the report it doesn’t change the fact that a false report was filed. This needs to be investigated and addressed.
Our police force in this town is one of our greatest assets and their involvement in the community is critical to keeping us in the lifestyle we enjoy. They should be treated as such, not used for personal agendas.
Council member Barak has said he was the only one to vote to investigate after this issue came to light. This needs to be brought up again and covered with the level of seriousness it deserves. Silence on this simply obfuscates the matter but by no means makes it go away.
Regarding change in compensation to the city managers salary package:
Keeping an individual under employ out of fear of not having another option or under the guise of getting work done does not solve issues. Frankly there are many who work hard without accomplishing hard work. After the letters regarding Mr Comelo’s relationship with the public Agenda Item #6.1.
were brought to light a few members of the community came to his defense. I stand by my statement that this defense is wonderful, and Anil needs support just like anyone else, this unfortunately does not change facts. I welcome anyone to discuss the negative impacts of the current leadership structure. There are prescient examples for all who spoke at the meeting that night.
The math presented of the expense around the effects of the reduction of a salary bump to 3% from 7% does not accurately take into account the pension impact of a base salary increase of 40K. There is no calculation of long term impact in the staff report, why not? If the CM receives a base salary increase of 40K tonight and resigns tomorrow his base salary calc for his pension is 40k more, where as if he keeps the 40k as housing allowance and FICA payment they do not.
Why now?
What’s the long term cost?
How much did it cost for the city attorney to draft the staff report item? Is the city manager doing a good job?
Some think yes, some think no.
Where is the efficiency report that was requested by council member Barak and has been paid for? Rumors around town have it at a 1 out of 5. It would be great to see some facts. Is the city being run well, or is it being run poorly? Ethics of conduct aside this would certainly help those in the community who feel one way or another to have some information based on critical assessment.
Let’s get some answers and some accountability. For all you know you may be running with weights and accomplishing little when you could be be running full speed and accomplishing much more.
Thank you.
Sincerely,
Joshua Parke
Agenda Item #6.1.
Agenda Report to the City Council
Agenda Section: PRESENTATIONS AND PUBLIC RECOGNITIONS
Department: Public Works
DATE: December 9, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Arbor Day Proclamation 2025
RECOMMENDED
ACTION:
PREVIOUS COUNCIL
ACTION:
STATEMENT OF THE
PURPOSE:
FINANCIAL IMPACT:
DOCUMENTS ATTACHMENTS:
Arbor Day Proclamation 2025
Agenda Item #8.1.
City of St. Helena
PROCLAMATION
ARBOR DAY
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and
WHEREAS, the City of St. Helena has been recognized as a Tree City USA by The National Arbor Day Foundation for 26 years and desires to continue its tree-planting practices
NOW, THEREFORE, LET IT BE RESOLVED, that I, Paul Dohring, Mayor of the City of St. Helena, along with the St. Helena City Council,
declares the 9th day of December 2025, as Arbor Day and will be holding tree plantings in recognition of Arbor Day for the purpose of expressing our support for efforts to protect our trees and woodlands.
Dated: December 9, 2025
__________________________________
Paul Dohring, Mayor
City of St. Helena
Agenda Item #8.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: December 9, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Receive and File FY 2024-25 Annual AB 1600 Report on Development Impact Fees.
RECOMMENDED
ACTION:
Receive and file Annual AB 1600 Development Fee Report
for Fiscal Year Ending June 30, 2025.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose of this report is to publicly provide the FY 2024-25 Annual AB 1600 Report on Development Impact
Fees.
FINANCIAL IMPACT: None.
BACKGROUND:
Cities and counties often charge fees on new development to fund public improvements to mitigate the impact of development activity. These fees are commonly known as development impact fees and are generally collected at the time building permits are issued for residential and commercial construction. Impact fees are established by ordinance and as required by law, these fees are segregated from the General Fund and accounted for in special revenue funds.
In 1989, the State Legislature passed Assembly Bill 1600 (AB 1600), which added Sections 66000 et seq. to the California Government Code, commonly known as the Mitigation Fee Act. Under AB 1600 the City is required to make available to the public a report on development impact fees. The report must be made available within 180 days of the close of the fiscal year.
This Report Provides: Descriptions of each Development Impact Fee, Amount of the Fee, Beginning and Ending Balances of each Impact Fee Account, Identification of Public Improvements in which Fees were Expended, Schedule for Commencement of Certain Public Improvements to be Funded with Impact Fees, Description of any Interfund Transfer or Loan, and the Amount of Refunds Paid, if any, from Development Impact Fees.
DISCUSSION:
The Annual AB 1600 Development Fee Report for Fiscal Year Ending June 30, 2025 was made available to the public on October 24, 2025 (Attachment 1).
Agenda Item #10.1.
Per Section 66006(b)(1) of the California Government Code the annual report must include the following specific reporting requirements:
1. A brief description of the type of development impact fee in the account/fund;
2. The amount of the fee;
3. Beginning and ending balances of the account/fund, the amount of fees collected, and the interest earned;
4. An identification of each public improvement on which fees were expended together with the amount of such expenditures;
5. Information regarding the schedule for commencement of certain public improvements to be funded with development fees;
6. A description of any interfund transfer or loan; and
7. The amount of refunds paid, if any, from a particular fund.
The City of St. Helena development fees covered by AB 1600, and documented in Attachment 1, include the following:
1. Public Safety Impact Fees (pages 1 and 2 of report)
2. Civic Improvement Impact Fees (pages 1 and 3 of report)
3. Park Improvement Impact Fees (pages 1 and 4 of report)
4. Traffic Mitigation Impact Fees (pages 1 and 5 of report)
5. Storm Drain Improvement Impact Fees (pages 1 and 6 of report)
6. Affordable Housing Impact Fees (pages 1 and 7 of report)
7. Water Impact Fees (pages 1 and 8 of report)
8. Sewer Impact Fees (pages 1 and 9 of report)
ENVIRONMENTAL REVIEW:
None.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
Attachment 1 - FY 2024-25 AB 1600 Report
Agenda Item #10.1.
This report summarizes the following information for each of the development impact fee programs:
• A brief description of the fee program
• A schedule of fees
• A schedule of projects
• Expenditures by project
• Five-year historical collection and expenditure schedule Public Safety
Impact
Civic
Improvement
Impact
Park Impact
Traffic
Mitigation
Impact
Storm Drain
Improvement
Affordable
Housing Water Impact Sewer Impact
Fund 216 Fund 713 Fund 734 Fund 740 Fund 742 Fund 751 Fund 764 Fund 774 $ 572,634 $ 900,526 $ 1,200,756 $ 2,892,700 $ 767,148 $ 925,204 $ 457,070 $ 1,321 $ 61,333 $ - $ - $ - $ 1,527,494 - 902,249 173,241
11,515 17,963 23,916 57,607 15,349 17,982 9,170 83
14,480 8,128 3,460 4,429 9,185 57,889 74 3,049
- - - - 18,931 6,835 1,218
- - - - - - -
25,996 26,091 27,376 62,036 24,534 94,802 16,079 4,351
5,314 5,599 - - 2,462 29,440 - -
- 253,271 - - - 10,000 - -
5,314 5,599 253,271 - 2,462 29,440 10,000 -
20,682 20,492 (225,895) 62,036 22,072 65,362 6,079 4,351 654,648 921,018 974,860 2,954,736 789,220 2,518,061 1,365,398 178,913 *See 5-year CIP adopted by City Council on September 24, 2024.
EXPENSE/EXPENDITURES
The following pages discuss each fund in more detail and include a revenue and expenditure summary from 7/1/24 - 6/30/25.
TOTAL
Excess Revenue
Over/(Under)
Expenses/Expenditures
TOTAL
Non Departmental Expense
Transfer to Other Funds*
Long-term Receivable
Interest Earnings
Government Code Section 66006 requires local agencies to submit an annual report detailing the status of development impact fees. The annual report must be made available to the public within 180 days of the close of the fiscal year and be presented to the public agency (City Council) at a regularly scheduled public meeting no sooner than 15 days after the report is made available to the public.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
The table below shows the activity for each impact fee fund for the fiscal year 2024-2025:
The City of St. Helena has eight (8) impact fee funds: Public Safety Impact, Civic Improvement Impact, Park Impact, Traffic Mitigation Impact, Storm Drian Improvement, Affordable Housing, Water Impact, and Sewer Impact. Each fee is accounted for in a separate fund within the records of the City of St. Helena.
Fees Collected
Miscellaneous Revenues
Operating Transfers In
Beginning Balance, 7/1/24
Ending Balance, 6/30/25
REVENUE
ATTACHMENT 1
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Public Safety Impact Fee - Fund 216
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
633,967 652,263 616,389 596,079 582,770
11,515 8,010 2,998 1,257 3,522
14,480 67,876 32,876 19,863 16,527
- - - - -
$ 25,996 $ 75,886 $ 35,874 $ 21,120 $ 20,049
- - - 811 6,740
5,314 - - - -
- 94,182 - - -
$ 5,314 $ 94,182 $ - $ 811 $ 6,740
20,682 (18,296) 35,874 20,309 13,309
654,648 633,967 652,263 616,389 596,079
Basis
Residential Unit $ 1.32 Square foot
Scheduled Projects
Project Anticipated Construction
Start
Estimated 5-year Project
Costs
Total Impact Fees
Section 22.5 of the City Code establishes this fund to accumulate revenues from fees on building permits to be used solely for equipment and facilities costs for the Police and Fire Departments. Vehicles, capital equipment, and building improvements are approved uses.
Description of Fees
Fee Schedule
Category Fee
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Expenditure by Project
Project
5-Year Collection and Expenditure Schedule
FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
$ - 0.0%
Total Revenues
Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Development Impact Fee Study
Total Expenditures
Type 1 Fire Engine
Permit Refund
Square foot
Square foot
Square foot
Square foot
Square foot
Multifamily Unit
Commercial
Office
Industrial
Hotel Room
$ 1.32
$ 1.32
$ 2.03
$ 0.72
$ 1.39
Operating Transfers In
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Civic Improvement Impact Fee - Fund 713
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
900,526 822,974 761,864 733,323 716,815
17,963 11,006 4,210 1,726 4,828
8,128 67,874 59,179 29,314 19,879
- - - - -
$ 26,091 $ 78,880 $ 63,389 $ 31,040 $ 24,707
- 1,328 2,279 1,732 1,681
- - - 768 6,518
5,599 - - - -
- - - - -
$ 5,599 $ 1,328 $ 2,279 $ 2,499 $ 8,199
20,492 77,552 61,110 28,541 16,508
921,018 900,526 822,974 761,864 733,323
Fee Schedule
Category Fee Basis
Residential Unit $ 1.62 Square foot
Scheduled Projects
Project Anticipated Construction
Start
Estimated 5-year Project
Costs
Total Impact Fees
Phase I - Feasibility and Visioning Study
Expenditure by Project
Project
5-Year Collection and Expenditure Schedule
FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
$ - 0.0%
Beginning Fund Balance
Revenues
Permit Refund
Corporation Yard Trailer Rental
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Multifamily Unit $ 1.62 Square foot
Commercial $ 1.62 Square foot
Description of Fees
This fund is used to accumulate restricted funds from new development's proportionate share of the depreciated replacement of cost of a range of facility types including City Hall, corporation yard facilities, as well as library and recreation facilities.
Office $ 2.50 Square foot
Industrial $ 0.88 Square foot
Hotel Room $ 1.72 Square foot
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Park Impact Fee - Fund 734
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
1,200,756 1,303,461 1,087,885 987,542 979,598
23,916 17,863 6,593 2,371 6,647
3,460 190,628 208,983 97,973 54,379
- - - - -
$ 27,376 $ 208,491 $ 215,576 $ 100,343 $ 61,025
54,188 - - - -
- - - - 26,149
- 297,622 - - 24,508
- - - - 2,425
199,083 13,574 - - -
$ 253,271 $ 311,196 $ - $ - $ 53,082
(225,895) (102,705) 215,576 100,343 7,944
974,860 1,200,756 1,303,461 1,087,885 987,542
C24-02 Trails & Open Space Amenities - Phase I FY 24/25 $ 50,000 $ 50,000 C24-02 Trails & Open Space Amenities - Phase I $ - 100.0% Scheduled Projects
Project Anticipated Construction
Start
Estimated 5-year Project
Costs
Description of Fees
This fund is used to accumulate funds from new or proposed residential development solely for park land acquisition and park improvements.
Fee Schedule
Category Fee Basis
Multifamily Unit $ 3.83 Square foot
Residential Unit $ 3.83 Square foot
Total Impact Fees
FY 23/24
C22-03 Jacob Meily Park Upgrades FY 23/24 $ 266,560 $ 266,560 C22-02 Crane Park Playground Equipment FY 23/24 $ 250,000 $ 80,000 C20-04 Baldwin Park Fence & Pathway $ 80,000 $ 80,000
Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
Expenditures
C19-02 Crane Park Tennis Courts
C20-04 Baldwin Park Fence & Pathway $ - 100.0%
Total Expenditures
5-Year Collection and Expenditure Schedule
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
C22-02 Crane Park Playground Equipment $ - 32.0%
Revenues over (less than) expenditures
Fund Balance, June 30
Other Contract Services (Parks & Rec Master Plan)
C19-03 Crane Park Lighting Improvements
C20-03 Skate Park Improvements
C22-03 Jacob Meily Park Upgrades
C24-01 Parks & Recreation Master Plan FY 23/24 $ 125,000 $ 125,000 C22-03 Jacob Meily Park Upgrades $ 199,083 100.0%
C24-01 Parks & Recreation Master Plan $ - 100.0%
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Traffic Mitigation Impact Fee - Fund 740
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
2,892,700 2,829,543 2,758,586 2,719,290 2,715,793
57,607 37,035 14,547 6,339 18,312
4,429 32,894 56,410 33,989 33,414
- -
$ 62,036 $ 69,929 $ 70,957 $ 40,328 $ 51,726
- - - - 41,711
124,049 6,772 - - -
- - - 1,032 6,518
$ 124,049 $ 6,772 $ - $ 1,032 $ 48,229
(62,014) 63,157 70,957 39,296 3,497
2,830,686 2,892,700 2,829,543 2,758,586 2,719,290
Residential Unit $ 0.82 Square foot
Multifamily Unit $ 0.82 Square foot
Description of Fees
This fund is used to accumulate funds from new or proposed development to finance circulation improvements to reduce the impacts of traffic generated by new development within the City.
Fee Schedule
Category Fee Basis
Commercial $ 5.19 Square foot
Office $ 4.13 Square foot
Industrial $ 2.47 Square foot
Hotel Room $ 5.55 Square foot
Scheduled Projects
Project Anticipated Construction
Start
Estimated 5-year Project
Costs
Total Impact Fees
R24-01 Streets Master Plan FY 23/24 $ 229,946 $ 229,946 Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
R24-01 Streets Master Plan $ 124,049 100.0%
5-Year Collection and Expenditure Schedule
Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
R20-02 Mills Lane Storm Drain Project
R24-01 Streets Master Plan
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Storm Drain Improvements Impact Fee - Fund 742
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
767,148 743,172 713,586 798,601 790,010
15,349 9,710 3,817 1,867 5,311
9,185 39,266 30,676 15,974 9,797
- - - - -
$ 24,534 $ 48,976 $ 34,493 $ 17,840 $ 15,109
- - 4,906 101,824 -
- 25,000 - - -
- - - 1,032 6,518
2,462 - - - -
$ 2,462 $ 25,000 $ 4,906 $ 102,855 $ 6,518
22,072 23,976 29,587 (85,015) 8,591
789,220 767,148 743,172 713,586 798,601
Multifamily Unit $ 0.62
FY 23/24
Square foot
Commercial $ 1.93 Square foot
Office $ 1.60 Square foot
Industrial $ 1.93 Square foot
Description of Fees
This fund is used to accumulate funds from new development's proportionate share of planned drainage system improvements.
Fee Schedule
Category Fee Basis
Residential Unit $ 0.62 Square foot
R20-02 Mills Lane Storm Drain Project $ - 100.0%
5-Year Collection and Expenditure Schedule
Hotel Room $ 2.68 Square foot
Scheduled Projects
Project Anticipated Construction Estimated 5-year Project Total Impact Fees R20-02 Mills Lane Storm Drain Project $ 313,496 $ 313,496 Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Permit Refund
Drain Pipe Replacement
R20-02 Mills Lane Storm Drain Project
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Affordable Housing Fee - Fund 751
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
2,452,699 1,921,488 1,718,201 349,852 1,855,057
17,982 7,515 2,668 709 3,254
57,889 583,991 212,358 2,226 106,784
- - 6,324 - -
18,870 - 14,811 1,429,111 -
- - - 60,000 -
61 - 1,449 4,582 295
- - - - -
$ 94,802 $ 591,506 $ 237,609 $ 1,496,628 $ 110,333
- - - 23,676 1,400,565
- - 9,998 4,469 185,884
- 81 2,832 13,221 4,075
- 10,800 3,600 8,400
- - - (40) -
3,644 - - 6,045 -
25,796 49,414 - 3,297 10,129
- - 17,893 69,210 14,887
- - - - -
$ 29,440 $ 60,295 $ 34,323 $ 128,278 $ 1,615,539
65,362 531,211 203,286 1,368,350 (1,505,206)
2,518,061 2,452,699 1,921,488 1,718,201 349,852
Non-Profit Grant Contribution
Affordable Housing Legal Fees
Housing Element Update
Other Revenue
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Description of Fees
This fund is used to accumulate funds from new or proposed development in order to defray the costs of providing affordable housing in the City.
Fee Schedule
Category Fee Basis
Residential Unit $ 14.00 Square foot
Multifamily Unit $ 14.00 Square foot
Commercial $ 20.00 Square foot
Office $ 18.00 Square foot
Industrial $ 7.00 Square foot
Hotel Room $ 28,000.00 Per room
Scheduled Projects
Project Anticipated Construction Estimated 5-year Project Total Impact Fees Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
5-Year Collection and Expenditure Schedule
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Development Impact Fee Study
Annual Monitoring Fees
Turley Flats Project
723 Hunt Avenue Acquisition Project
HOME Administrative Fees
HOME Grant Revenues
Brenkle Court Project
Contributions from Government
963 Pope Street OTSH
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Water Impact Fee - Fund 764
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
1,359,319 1,292,590 1,245,628 1,206,098 1,175,854
9,170 5,567 2,130 862 2,360
74 40,984 32,528 21,158 16,238
6,835 20,178 18,701 18,542 18,164
- - - - -
$ 16,079 $ 66,729 $ 53,359 $ 40,562 $ 36,762
10,000 - - - -
- - 6,398 - -
- - - 1,032 6,518
$ 10,000 $ - $ 6,398 $ 1,032 $ 6,518
6,079 66,729 46,962 39,530 30,244
1,365,398 1,359,319 1,292,590 1,245,628 1,206,098
W25-03 Water Management Plan
Residential Unit $ 1.43 Square foot
Multifamily Unit Square foot $ 1.43
Description of Fees
This fund is used to accumulate funds from new or proposed development to pay for water system capital improvements needed to support new development.
Fee Schedule
Category Fee Basis
Commercial $ 0.87 Square foot
Office $ 0.74 Square foot
Industrial $ 0.74 Square foot
Square foot
Scheduled Projects
Project Anticipated Construction Estimated 5-year Project Total Impact Fees Hotel Room $ 2.44
S21-01 WWTP Recycled Pipeline & Station FY 21/22 $ 1,805,704 $ 102,550 W25-03 Water Management Plan FY 24/25 $ 282,000 $ 10,000 Revenues
Interest Earnings
Impact Fees
Miscellaneous Revenues
Operating Transfers In
Total Revenues
Expenditures
Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded with Development Fee
W25-03 Water Management Plan $ 148,848 3.5%
S21-01 WWTP Recycled Pipeline & Station $ 7,117 5.7%
Revenues over (less than) expenditures
Fund Balance, June 30
S21-01 WWTP Recycled Pipeline & Station
Development Impact Fee Study
5-Year Collection and Expenditure Schedule
Beginning Fund Balance
Total Expenditures
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2025
Wastewater Impact Fee - Fund 774
FY 24/2025 FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021
174,562 171,050 826,640 817,331 810,352
83 175 2,184 1,517 4,342
3,049 3,336 8,743 5,904 6,237
1,218 41,295 2,918 2,918 2,918
- - - - -
$ 4,351 $ 44,806 $ 13,845 $ 10,340 $ 13,497
- 41,294 669,435 - -
- - - 1,032 6,518
$ - $ 41,294 $ 669,435 $ 1,032 $ 6,518
4,351 3,512 (655,590) 9,308 6,979
178,913 174,562 171,050 826,640 817,331
Expenditure by Project
Project FY 2024-25 Expenditures Estimated % of Total Project Funded Residential Unit $ 1.59
Industrial $ 1.67
S00-52 WWTP Phase 1 Upgrades FY 20/21 $ 18,815,827
Scheduled Projects
Project Anticipated Construction Estimated 5-year Project Total Impact Fees Square foot
Multifamily Unit $ 1.59 Square foot
Commercial $ 1.90 Square foot
Office $ 1.89 Square foot
Square foot
Hotel Room $ 5.59 Square foot
Description of Fees
This fund is used to account for the cost of constructing and improving the wastewater treatment plant and sewer collection system in order to support new development.
Fee Schedule
Category Fee Basis
3.8%
$ 710,729
Fund Balance, June 30
Expenditures
S00-52 WWTP Phase 1 Upgrades
Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
5-Year Collection and Expenditure Schedule
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Miscellaneous Revenues
Operating Transfers In
Total Revenues
S00-52 WWTP Phase 1 Upgrades $ -
Agenda Item #10.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: December 9, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2024-25 and a resolution certifying of 6.67% Equivalent Fund
expenditures for Fiscal Year 2024-25 under Measure T
Program.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolutions.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose is to certify the Measure T Maintenance of
Effort (MOE) for Fiscal Year 2024-25 and the 6.67%
Equivalent Fund expenditures for Fiscal Year 2024-25
under the regulations of the Measure T Program.
FINANCIAL IMPACT: There is no financial impact associated with this report.
BACKGROUND:
At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012. The sales tax is being implemented by the Napa Valley Transportation Authority - Taxing Authority (“NVTA-TA”), and the tax proceeds are allocated among all local agencies within the County.
Measure T funding is to be used for maintenance, reconstruction, and/or rehabilitation of streets, roads, and transportation infrastructure within the public right-of-way including but not limited to: sidewalks, curb and gutters, curb ramps, lighting, traffic signage, striping, and local roadway drainage. Measure T is intended to supplement, not supplant or replace, the City’s existing local general fund revenues being used for transportation infrastructure maintenance.
As part of the Ordinance, all agencies must collectively commit non-Measure T funds towards Class I Bicycle Facilities equivalent to 6.67% of the estimated total revenue of Measure T. Qualifying funding sources for 6.67% Equivalent Fund projects must be from either local general funds or formula specific funds.
On March 16, 2022, NVTA-TA adopted an amended Master Funding Agreement. The amended Master Funding Agreement repealed and replaced the original 2018 Master Funding Agreement and required approval from City Council. On July 26, 2022, City Agenda Item #10.2.
Council approved the amended Measure T Master Funding Agreement. This revision resulted in an additional yearly resolution for the term of the Measure T program, which ended on June 30, 2025 and was replaced by the Measure U program.
By January 31, 2026, the City must provide a copy of the Equivalent Fund Class I Bicycle Facilities Expenditure Resolution approved by the City’s governing body, along with backup documentation, showing the qualifying funding spent on Class I Bicycle Facilities for the prior fiscal year. The resolution will certify applicable expenditures for Fiscal Year 2024-25 and be used by NVTA-TA in the tracking the program participants’ collective contribution towards the required Class I Facility spending over the term of the Measure T program.
DISCUSSION:
On February 13, 2018, City Council established the City’s Maintenance of Effort (MOE) at $379,189, which is a calculation of the average maintenance of effort for the FY 2007/2008, FY 2008/2009 and FY 2009/2010 as required by the Measure T Ordinance.
Each year going forward, the City is required to certify that it has met the MOE obligation for the prior fiscal year (Attachment A).
For the Fiscal Year 2024-25, the City’s MOE of $379,189 was met with expenses to Streets Capital Projects R18-0081 Downtown Sidewalk Improvements and R24-0079 Pavement Restoration.
Maintenance of Effort expenses are as follows:
Measure T MOE Certification
Project Description FY 2024/25
Expenditures
R18-0081 Downtown Sidewalk Improvements 20,220
R24-0079 Pavement Restoration 358,969
Total $379,189
The table below provides a summary of the 6.67% Equivalent expenditures and the sources of funding:
Class I Bicycle Facilities Expenditures Certification
Fiscal Year Funding Source Amount
2024-25 General Fund $100,000
ENVIRONMENTAL REVIEW:
None.
GOAL:
Miscellaneous/Other
Agenda Item #10.2.
DOCUMENTS ATTACHMENTS:
Resolution FY25 Measure T MOE Certification
MOE Certification Form FY25
Resolution Measure T Certification of Equivalent Fund Expenditures Exhibit A - List of Equivalent Funds for Class I Trails Agenda Item #10.2.
CITY OF ST. HELENA
RESOLUTION NO. 2025-
Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2025 of 379,189.
RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement with NVTA that outlines procedures for Measure T expenditures; and
G. The City of St. Helena shall determine and certify to NVTA-TA the average maintenance of effort amount for Fiscal Years 2007-08, 2008-09, and 2009-10, consistent with the criteria set forth in Section 9 of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and methodology utilized to calculate the average fiscal year street and roads; and H. On February 13, 2018, the City Council adopted Resolution 2018-16, which established the average Maintenance of Effort of $379,189; and I. By January 31st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation that demonstrates that the Maintenance of Effort was met the prior fiscal year; and
J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).
Agenda Item #10.2.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The Recitals set forth above are true and correct and are incorporated herein; and
2. The City Council hereby determines and certifies that:
(a) the Maintenance of Effort (“MOE”) for the City of St. Helena for Fiscal Year 2024/2025 is $379,189, as described:
Measure T MOE Certification
Project FY 2024/25
R18-0081 Downtown Sidewalk Improvements 20,220
R24-0079 Pavement Restoration 358,969
Total Expended 379,189
(b) For Fiscal Year 2024/2025, the City of St. Helena met its obligation for an MOE at least $379,189 as set forth in Resolution 2018-16; and (c) The City of St. Helena will meet its MOE obligation under the new Measure U Ordinance that became effective July 1, 2025 in the amount of 20% of the City’s most recent audited year local streets and roads sales tax revenue in local general fund revenues for Local Streets and Roads Maintenance; and
3. This Resolution shall take effect immediately upon adoption.
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.2.
NVTA-TA Approved MOE
MOE Amount Certified for FY 2025-24
Measure T funds Received in FY 2025-24
Measure T funds Expended in FY 2025-24
Measure T funds Balance in Account
Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2025-2024
City/County/Town of St. Helena
$379,189.00
$2,577,546.92
$2,482,510.73
$1,477,474.18
$379,189.00
Agenda Item #10.2.
CITY OF ST. HELENA
RESOLUTION NO. 2025-
Adoption of a Resolution Approving Certification of Equivalent Fund Expenditures Under Measure T Program
RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement, as amended, with NVTA that outlines procedures for Measure T expenditures; and G. The City of St. Helena shall determine and certify to NVTA-TA the annual spending towards qualifying Class I Bicycle Facilities, consistent with the criteria set forth in Section 3 B of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the total spending and funding source; and
H. The amount set forth in Exhibit “A” will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of St. Helena, which must be maintained annually throughout the term of the Measure from the General Fund of the City of St.
Helena; and
I. By January 31st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).
Agenda Item #10.2.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The City Council hereby adopts the Equivalent Fund Class I Bicycle Facilities expenditures amount as set forth in Exhibit “A,” and authorizes the Public Works Director or designee to file the amount with NVTA-TA.
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #10.2.
Fiscal Year Funding Source Amount
2018‐19 General Fund ‐ Transferred to Fund 241 80,400
2018‐19 General Fund ‐ Resolution 2019‐116 for Vine Trail 19,250 2019‐20 General Fund Transferred to Fund 241 85,000
2020‐21 General Fund Transferred to Fund 241 31,000
2021‐22 General Fund Transferred to Fund 241 85,000
2022‐23 General Fund ‐ Resolution 2023‐10 for Vine Trail 15,403 2022‐23 General Fund Transferred to Fund 241 85,000
2023‐24 General Fund Transferred to Fund 241 100,000 2024‐25 General Fund Transferred to Fund 241 100,000 601,053
Tracking of Equivalent funds for Class I Trails
Total Class I Trails Contributuions
EXHIBIT A
Agenda Item #10.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 9, 2025
FROM: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer
SUBJECT: Consideration and Adoption of a Resolution (1) Authorizing the hiring no more than two part-time, fixed-term staff to augment the Public Works Department staff to deliver a
number of Capital and Operational improvement projects; (2) Rescinding Resolution 2025-117 authorizing execution of an agreement for services with Haley Aldrich, Inc.; and (3) Authorizing use of previously appropriated funds in the Capital Improvement Plan or the Public Works Operations budget for the cost of such employees.
RECOMMENDED
ACTION:
Adoption of the Resolution.
PREVIOUS COUNCIL
ACTION:
Resolution 2025-050, adopted on May 27, 2025, adopting
the FY26-30 Capital Improvement Plan.
Resolution 2025-117, adopted on October 14, 2025,
authorizing the City Manager to execute a number of
project-related Professional Services Agreements with
Haley Aldrich.
STATEMENT OF THE
PURPOSE:
Seeking authorization for additional staffing augmentation and project management resources, through part-time cityemployed staff, to assist with project delivery.
FINANCIAL IMPACT: No additional General Fund monies will be utilized to fund this action. Costs associated with this endeavor will be coded to the appropriate Capital Improvement Plan (CIP) projects, and salary savings resulting from the vacancy of the Deputy City Manager (PW Water and Wastewater
Operations) position will support these expenditures.
BACKGROUND:
The City has adopted a number of financing mechanisms (e.g. General Obligation Bonds, Water & Wastewater User Rate Increases, authorization to issue bonds for financing, etc.) since June 2022 to finance an extensive Capital Improvement Plan of a number of deferred maintenance and long-standing projects.
As detailed in the October 14, 2025, staff report (Attached), staff had originally engaged Haley Aldrich, Inc. to provide "owner's representative" services for a number of Capital Improvement Plan projects and several Operational Capital Projects. Since the Agenda Item #10.3.
authorization of that action, staff has determined that Haley Aldrich is no longer the "right fit" for the services needed by the City.
DISCUSSION:
The City is seeking authorization to hire two temporary part-time project managers to take on certain projects in implementation of the CIP. The City has identified potential candidates that could take on this responsibility in short order. City staff plans on bringing forward separate professional services agreements at the January meeting for additional consultants to conduct certain project management/construction management services that staff previously anticipated would be handled by Hadley Aldrich.
Additional Financial Impact Details:
The expected total financial impact for FY26 is $160,000 and for FY27 is $200,000.
This impact assumes an average of 30 hours/week for the two part-time staff. It should be noted that the "lopsided" budget between fiscal years is based upon each staff member not exceeding 1,000 hours in a fiscal year.
ENVIRONMENTAL REVIEW:
Not a project. Each project, as appropriate, will provide its applicable environmental review and determination during the development of the project.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 7: Enhance Organizational Effectiveness
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution_PT Staff_120925-c1 v1
Reso 2025-117 w Staff Report_101425
Agenda Item #10.3.
83578.00011\44456636.2
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION (1) AUTHORIZING THE HIRING OF NO MORE THAN
TWO PART-TIME, TEMPORARY STAFF TO AUGMENT THE
PUBLIC WORKS DEPARTMENT STAFF; (2) RESCINDING
RESOLUTION 2025-117 AUTHORIZING EXECUTION OF AN
AGREEMENT FOR SERVICES WITH HALEY ALDRICH, INC.; AND
(3) AUTHORIZING USE OF PREVIOUSLY APPROPRIATED FUNDS
IN THE PUBLIC WORKS OPERATIONS BUDGET.
RECITALS
A. The City has a need for additional resources to develop and deliver the City’s Capital Improvement Plan; and
B. The City Council adopted Resolution 2025-117 authorizing execution of certain Professional Services Agreements with Haley Aldrich, Inc. to perform certain professional services in furtherance of the Capital Improvement Plan; and C. The City has not yet entered into said agreements with Haley Aldrich, Inc., and has determined that it no longer wishes to enter into those Agreements; and D. The City desires to hire two part-time, temporary project managers in the Public Works Department to carry out and implement certain projects in furtherance of the CIP; and
E. The temporary, part-time staff will offer strategic support, ensure continuity, and assist the City with meeting key deadlines while maintaining oversight and alignment with City policies and procedures.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Resolution 2025-117 is hereby rescinded and of no further force or effect.
2. The City Council hereby authorizes the hiring of two part-time, temporary project managers (Class Code MAProMgr) to assist with implementation of Department tasks and responsibilities.
Agenda Item #10.3.
83578.00011\44456636.2
3. Authorizes the appropriation of non-General Fund funds previously allocated to Capital Projects or Public Works operational budget not to exceed $160,000 in FY26 and $180,000 in FY27.
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 14, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Adopt a Resolution authorizing the City Manager to execute Professional Services Agreements with Haley &
Aldrich, Inc. for Owner's Representative Services for
Capital Improvement Program projects and Staff
Augmentation Services in support of general engineering, operations, capital improvement plan and special support.
RECOMMENDED
ACTION:
Staff recommends approving the attached resolution.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
Award Professional Services Agreements to Haley &
Aldrich, Inc. to provide Owner's Representative Services for Capital Improvement Plan projects and Staff
Augmentation Services to support general engineering,
operations, capital improvement plan, and special projects.
FINANCIAL IMPACT: The total not-to-exceed amount for Owner's Representative Services for all fourteen CIP projects and Staff Augmentation Services related to general
engineering, operations, capital improvement plan, and
special projects support is $394,860 from various funding sources. See the table in the section below for the full financial breakdown.
BACKGROUND:
The City Council established the Water and Wastewater Advisory Committee (W/WW AC) on January 14, 2025, on a 24-month trial period, and charged the committee with providing technical assistance, advising on long-term needs, and developing plans for Water and Wastewater Enterprises.
At the August 28, 2025, W/WW AC meeting, City Staff presented Agenda Item 7.3 titled "Discussion and Consideration of Either Supporting Staff Seeking Council Authorization for Owner's Representative Services for Delivery of Several Capital Improvement Projects OR Reprioritize (i.e. defer delivery) Various Projects and Determine Options for Delivery". The Committee discussed the item and provided feedback, raising several key considerations related to project costs, staffing capacity, and the need for clear prioritization in project delivery.
Agenda Item #10.3.
1. Concerns About Proposal Valuation per Project
The committee voiced that the proposal valuation per project provided by Haley & Aldrich, Inc was insufficient, and concern was expressed about the low cost associated with the corresponding proposals. Staff clarified that the proposed budgets and their corresponding scope exclude Construction Management/Inspection Services, which will be developed and executed as agreement amendments concurrent with the award of projects for construction.
2. Manageability of the Total Number of CIP Projects
The committee expressed appreciation for the efforts of staff and acknowledged that the volume and overall valuation of Capital Improvement Program (CIP) projects currently being managed by the Public Works Department may exceed what is reasonably manageable. The Committee emphasized need for a more structured prioritization process to ensure projects are developed and delivered in a timely and effective manner.
In response, staff noted that several projects are subject to firm deadlines, including those tied to General Obligation Bond funding and regulatory mandates. The W/WW AC had previously established a subcommittee titled "Capital Project Prioritization", and staff will continue to work collaboratively with the Committee to refine prioritization strategies and align resources with project urgency.
In summary, the Committee generally agreed that without Owner's Representative Services, several projects would likely be deferred or delayed. There was overall support to proceed with select projects that are subject to time-sensitive constraints, provided those projects are prioritized appropriately.
Subsequent to the August 28, 2025, W/WW AC Meeting, the same topic was brought before the City Council on September 9, 2025. Based on Council direction, staff is now returning to seek formal authorization to enter into contractual agreements with Haley & Aldrich, Inc. to provide Owner's Representative Services and Staff Augmentation Services to support timely delivery of critical CIP projects.
DISCUSSION:
Given that the City currently maintains an active contract with Haley & Aldrich, Inc, and that the firm consistently demonstrates a strong understanding of City procedures, including the preparation of staff reports and contract management, staff determined it would be prudent to engage them for potential Owner's Representative services. As such, staff requested detailed proposals from Haley & Aldrich, Inc for each of the project scopes outlined below. Full proposals for each project are attached to this report.
CIP Project No. W-101, Tank #2 Rehabilitation - $17,172 Oversee engineering firm to finalize Bid Documents, administer process through Request for Bids (RFB) issuance, Bid Evaluation and Construction Award.
CIP Project No. W18-113, Water System SCADA Improvements - $30,729 Agenda Item #10.3.
Evaluation staff-developed Request For Proposals, administer process through RFB issuance, Bid Evaluation and Construction Award. Provide administrative interface between SCADA Integrator and staff.
CIP Project No. W24-02, Napa lntertie Pump Station (Rutherford) Replacement - $10,620
Oversee design services consultant through development of PS&E and provide peer review services.
CIP Project No. W25-01, Napa Intertie Pipeline Replacement - $31,404 Oversee design services consultant through final PS&E, administer process through RFB issuance, Bid Evalution and Construction Award.
CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement - $96,135
Oversee design services consultant through development of PS&E, administer process through RFB issuance, Bid Evalution and Construction Award.
CIP Project No. S18-70, Replace 1% of Sewer Mains Annually - $24,400 Evaluate CCTV and defect reports for development of 5-year rehabilitation and replacement scope of improvements.
CIP Project No. S24-02 High Priority Sewer Line Replacement - $24,400 Evaluate CCTV and defect reports for development of 5-year rehabilitation and replacement scope of improvements.
CIP Project No. R24-01, Streets Master Plan - $14,050
Assist with the finalization, adoption, and operationalization of the Streets Master Plan.
CIP Project No. W18-111, Water Treatment Plant Condition Assessment - $8,430 Provide oversight and support for the completion and operationalization of the Water Treatment Plant Condition Assessment project.
CIP Project No. W26-XX, Water Treatment Plant Modular Homes Project - $16,860 Provide comprehensive project management services for the acquisition and installation of two modular homes at the Water Treatment Plant.*This project has not yet been incorporated into the approved Capital Improvement Program; the scope of work includes supporting the process to advance it through CIP approval.
CIP Project Nos. W26-02 & S26-02, Mobile MMS Asset Management System Implementation - $25,290
Support the full deployment of the City's Mobile Maintenance Management System to enhance asset management, preventative maintenance, and operational efficiency.
Agenda Item #10.3.
CIP Project Nos. W24-06 & W24-07, Water System Risk and Resilience Assessment Report Implementation and Cyber-Security Implementation - $11,240 Assist the City Public Works Department with procurement and delivery of these two vital projects.
General Engineering, Operations, Capital Improvement Plan & Special Project Support (proposed time primarily spent on delivery of Water Utility Operations Capital Projects) - $63,225
Provide ongoing facilitation, technical review, and coordination support for Public Works Department projects, including capital improvement initiatives, regulatory compliance, and operational needs, that require an Owner's Representative structure.
The funding breakdown is supplied in the table below:
Project Fund GL Account Amount
W-101 Tank #2
Rehabilitation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $17,172
W18-113 Water
System SCADA
Improvements
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $30,729
W24-02 Napa
Intertie Pump
Station (Rutherford
Replacement)
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $10,620
W25-01 Napa
Intertie Pipeline
Replacement
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $31,404
W25-02 Water
Treatment Plant
Transmission Main
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $96,135
S18-70 Replace 1%
of Sewer Mains
Annually
421 - GO Bonds 773-50-59-31-10 $24,400
S24-02 High Priority
Sewer Line
Replacement
421 - GO Bonds 773-50-59-31-10 $24,400
R24-01 Streets
Master Plan
740 - Traffic
Mitigation Impact
Fees
741-50-14-31-10 $14,050
W18-111 Water
Treatment Plant
763 - Water Capital
Improvement - 763-50-30-31-10 $8,430
Agenda Item #10.3.
Condition
Assessment
Bond
*W26-XX WTP
Modular Homes
Project
561 - Water
Enterprise 561-50-34-21-45 $16,860
W26-02 Mobile
MMS
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
S26-02 Mobile
MMS
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
W24-06 Water
System Risk and
Resilience
Assessment Report
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
W24-07 CyberSecurity
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
General
Engineering, Capital
Improvement Plan &
Special Project
Support
561 - Water
Enterprise 561-50-00-21-30 $84,130
These proposals represent strategic support for a set of time-sensitive and high-priority CIP projects, of which are driven by regulatory mandates, aging infrastructure, or critical operational needs. By utilizing Haley & Aldrich, Inc. to provide Owner's Representative and Staff Augmentation Services, the City will benefit from continuity, technical expertise, and expedited project delivery while maintaining oversight and ensuring alignment with City procedures. This approach strikes a balance between addressing the Committee's concerns regarding project prioritization and capacity and meeting key deadlines that would otherwise be at risk without supplemental support. Accordingly, staff recommends proceeding with the proposed Owner's Representative/Staff Augmentation services to support the timely and efficient delivery of these essential projects.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other Agenda Item #10.3.
DOCUMENTS ATTACHMENTS:
W-101 HA Proposal
W18-113 HA Proposal
W24-02 HA Proposal
W25-01 HA Proposal
W25-02 HA Proposal
S18-70 HA Proposal
S24-02 HA Proposal
Owner's Rep/Staff Augmentation Services HA Proposal
Resolution
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W101, Tank #2 Rehabilitation
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. W101, Tank #2 Rehabilitation - $940,000. Construction Cost
SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the work of Oscar-Larson who provides professional engineering services and preparing design, bid and construction documents. Haley & Aldrich will oversee the design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 17,172 which is based on the following estimated hours:
Senior Technical Expert: 48 hours
Project Manager: 4 hours
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W18-113, SCADA - $300,000
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. W18-113, SCADA - $300,000. Construction Cost
SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the selection of a qualified engineering design firm, who will be providing professional engineering services and preparing design, bid, and construction documents. We understand that the city has prepared an RFP for solicitation of proposals from qualified firms that will be used in this process. Haley & Aldrich will oversee the entire design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project.
We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes.
Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 30,729 which is based on the following estimated hours:
Senior Technical Expert: 86 hours
Project Manager: 7 hours
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W24-02, Rutherford Pump Station
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. W24-02, Rutherford Pump Station - $100,000 Engineering, Construction cost TBD
SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the work of Oscar-Larson who provides professional engineering services and preparing design, bid and construction documents. Haley & Aldrich will oversee the design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 10,620 which is based on the following estimated hours:
Senior Technical Expert: 30 hours
Project Manager: 2 hours
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W25-01, Napa Intertie Pipeline Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. W25-01, Napa Intertie Pipeline Replacement - $2,286,000. Construction Cost
SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the work of Kimley-Horn who provides professional engineering services, and preparing design, bid and construction documents. Haley & Aldrich will oversee the entire design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 31,404 which is based on the following estimated hours:
Senior Technical Expert: 86 hours
Project Manager: 10 hours
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement - $3,181,000.
Construction Cost
SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the selection of a qualified engineering design firm, who will be providing professional engineering services and preparing design, bid, and construction documents. We understand that the city has prepared an RFP for solicitation of proposals from qualified firms that will be used in this process. Haley & Aldrich will oversee the entire design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project.
We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes.
Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 96,135 which is based on the following estimated hours:
Senior Technical Expert: 265 hours
Project Manager: 28 hours
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. S18-70, (1%) Annual Sewer Line Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. S18-70, (1%) Annual Sewer Line Replacement - $520,000. Per year Construction Cost
SCOPE OF SERVICES
Our responsibilities will include analysis of the sewer inspection logs and facilitating the selection of appropriate segments of the sewer line that meet city’s criteria for the annual sewer replacement program. Additionally, we will prepare a 5-year program that will be included into the city's CIP that determines which sewer lines will be addressed in each of the 5 annual projects. Haley & Aldrich will ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
ESTIMATED FEE
Time & Material with Not to Exceed budget of $24,400 which is based on the following estimated hours:
Principal: 24 hours
Project Professional: 80 hours
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. S24-02 High Priority Sewer Line Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:
CIP Project No. S24-02 High Priority Sewer Line Replacement - $225,000. Per year Construction
SCOPE OF SERVICES
Our responsibilities will include analysis of the sewer inspection logs and facilitating the selection of appropriate segments of the sewer line that meet city’s criteria for the annual sewer replacement program. Additionally, we will prepare a 5-year program that will be included into the city's CIP that determines which sewer lines will be addressed in each of the 5 annual projects. Haley & Aldrich will ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.
ESTIMATED FEE
Time & Material with Not to Exceed budget of $24,400 which is based on the following estimated hours:
Principal: 24 hours
Project Professional: 80 hours
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.
Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.
We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you,
Scott Alman, P.E.
Principal Engineer
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
October 06, 2025
Joe Leach, PE, Assistant City Manager/Director
Public Works Department
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Subject: PROPOSAL- Owner’s Representative/Staff Augmentation Services Dear Joe,
Thank you for inviting Haley & Aldrich, Inc. (Haley & Aldrich) to submit this proposal to provide owner’s representative – staff augmentation services to the City of St. Helena, on a time and materials, not-toexceed, basis for up to five hundred and forty-five (545) hours, fifty (50) hours of contingency time at an hourly rate of $281.00 per hour, and up to $6,855 in oversight and project management cost over a twenty-six (26) week period. Haley & Aldrich proposes a former City of St Helena employee, Ms. Lesley Milton, to provide these services for the City of St. Helena. Ms. Milton will provide these services remotely and will not be physically on-site at a city facility.
The proposed scope of services is as follows:
1. General Engineering, Operations, Capital Improvement Plan & Special Project Support (Proposed time primarily spent on delivery of Water Utility Operations Capital Projects) Provide ongoing facilitation, technical review, and coordination support for Public Works Department projects—including capital improvement initiatives, regulatory compliance, and operational needs—that require an Owner’s Representative structure. Support may include, but is not limited to:
• Acting as liaison between City staff, consultants, and contractors to ensure alignment and continuity of efforts.
• Facilitating scope development, document coordination, and procurement processes. • Preparing and reviewing staff reports, council/committee presentations, and technical memoranda.
• Overseeing project budgets, monitoring expenditures and review/recommend for payment of vendor invoices by staff.
• Coordinating public and stakeholder outreach, ensuring input is documented and incorporated. • Providing strategic input on policy, operational practices, and long-term planning to advance organizational performance and service delivery.
• Flexibility to take on additional projects and emerging priorities as directed by the Assistant City Manager/Public Works Director or City Manager.
Duration: 225 hours, Budget: $63,225
2. Streets Master Plan Capital Project (CIP No. R24-01) Assist with the finalization, adoption, and operationalization of the Streets Master Plan capital project.
Services will include:
• Facilitating the contracted consultant team through final edits and deliverables.
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
• Coordinating comprehensive review by internal stakeholders and partner agencies. • Overseeing incorporation of technical and community-driven feedback into the final document. • Designing and supporting public outreach activities to communicate project goals and outcomes.
• Preparing staff reports and presentations for City Council review and adoption. • Developing an implementation framework to transition the plan from policy to practice.
Duration: 50 hours, Budget: $14,050
3. Water Treatment Plant Condition Assessment Capital Project (CIP No. W18-111) Provide oversight and support for the completion and operationalization of the Water Treatment Plant Condition Assessment project. Services include:
• Final technical review of the consultant-prepared assessment. • Coordinating routing of the draft and final documents to stakeholders, including staff, regulatory agencies, and disclosable portions to elected officials and committees. • Facilitating the approval process, including council or committee level presentations. • Assisting staff with plan development for prioritization, funding identification, and integration into the Capital Improvement Program.
Duration: 30 hours, Budget: $8,430
4. Water Treatment Plant– Modular Homes Project (CIP No. W26-XX) Provide comprehensive project management services for the acquisition and installation of two modular homes at the Water Treatment Plant. Services include:
• Development of a complete project plan and schedule, including milestones and decision points. • Preparation and/or oversight of site plans and utility connection design. • Assistance with design selection, procurement documentation, and bid/quote evaluations. • Coordination with regulatory agencies to ensure compliance with permitting and siting requirements.
• Oversight of delivery, installation, and project closeout documentation. • Stakeholder communication and updates to City leadership throughout the process.
Duration: 60 hours, Fee: $16,860
5. Mobile MMS Asset Management System Implementation (CIP Nos. W26-02 & S26-02) Support the full deployment of the City’s Mobile Maintenance Management System (MMS) to enhance asset management, preventive maintenance, and operational efficiency. Services include:
• Importing and validating asset inventory data.
• Developing asset numbering conventions and cross-referencing with existing systems. • Establishing preventive maintenance (PM) schedules across divisions. • Designing and refining work order templates, routing structures, and reporting outputs. • Conducting staff training and creating user documentation. • Providing troubleshooting support during initial implementation and system adoption.
Duration: 90 hours, Budget: $25,290 (split equally between the two projects)
6. Water System Risk and Resilience Assessment Report Implementation (CIP No. W24-06) & CyberSecurity Implementation (CIP No. W24-07) Assist the City Public Works Department procurement and delivery of these two vital projects delineated in the adopted 5-year CIP including:
Agenda Item #10.3.
HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
• Develop preliminary scoping under consultation with the City’s IT provider, SCADA integrator and Water Treatment and Utilities Divisions staff.
• Manage delivery of project from inception to commissioning, including procurement (i.e.
RFP/Staff Report) for design/build vendor/integrator, coordination of inspections/testing, project closeout and staff report development for project acceptance. • Review and recommend approval of vendor invoices for City payment.
Duration: 40 hours, Budget: $11,240 (split between the two CIP projects) Total Project Budget:
Item No. Scope Hours Hrly Rate Budget GL/CIP No.
1 General PW Ops Project Support 225 281.00 $ 63,225 $ PW Admin - Water 2 Streets Master Plan 50 281.00 $ 14,050 $ R24-01
3 Water Treatment Plant Condition Assessment 30 281.00 $ 8,430 $ W18-111 4 Water Treatment Plant Mod Housing 60 281.00 $ 16,860 $ W26-XX 5 Mobile MMS 90 281.00 $ 25,290 $ W26-02/S26-02
6 Risk/Reslience & Cyber-Security 40 281.00 $ 11,240 $ W24-06/W24-07 Contingency 50 281.00 $ 14,050 $ PW Admin - Water
Oversight/Project Management - - $ 6,855 $ PW Admin - Water Total 545 160,000 $
Proposed delivery schedule:
Haley & Aldrich is ready to enlist Lesley Milton for this assignment upon receipt of a fully executed contract with accompanying Notice to Proceed. Haley & Aldrich believes that these services can begin on November 1st, 2025. Services will be provided at approximately twenty (20) hours per week for an approximate twenty-six (26) week duration.
Services Fee:
The proposed fee to provide these services on a time-and-materials, not-to-exceed, basis is $160,000 as delineated above.
Please reach out to me on 925.393.3092 or [email protected] with any questions regarding this proposal.
Thank you, Joe.
Scott D. Alman, P.E. Ronaldo Longoria, PE
Principal Engineer Project Manager
Agenda Item #10.3.
CITY OF ST. HELENA
RESOLUTION NO. 2025- 117
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
PROFESSIONAL SERVICES AGREEMENTS WITH HALEY &
ALDRICH, INC. FOR OWNER' SREPRESENTATIVE SERVICES AND
STAFF AUGMENTATION SERVICES TO SUPPORT THE DELIVERY
OF CRITICAL CAPITAL IMPROVEMENT PROGRAM PROJECTS.
RECITALS
A. The City Council established the Water and Wastewater Advisory Committee W/W AC) on January 14, 2025, for a 24 -month trial period to provide technical assistance and advise on the development and delivery of Water and Wastewater Capital Improvement Program (CIP) Projects; and
B. At its August 28, 2025, meeting, the WIWW AC discussed the need for Owner' s Representative Services and expressed general support for their use to ensure timely delivery of high -priority CIP projects; and
C. The City Council, at its September 9, 2025, meeting, directed staff to pursue retaining an Owner' sRepresentative to help manage high priority CIP projects; and D. Haley & Aldrich, Inc. currently holds an active contract with the City and has demonstrated a strong understanding of City procedures; and E. City staff requested and received detailed proposals from Haley & Aldrich, Inc. for Owner' sRepresentative Services in support of the following CIP projects:
W- 101 - Tank # 2 Rehabilitation
W18- 113 — Water System SCADA Improvements
W24- 02 — Napa Intertie Pump Station (Rutherford) Replacement W25- 01 — Napa Intertie Pipeline Replacement
W25- 02 — Water Treatment Plant Transmission Main Replacement S18- 70 — Replace 1% of Sewer Mains Annually
S24- 02 - High Priority Sewer Line Replacement
R24- 01 - Streets Master Plan
W18- 111 — Water Treatment Plant Condition Assessment
W26- XX — Water Treatment Plant Modular Homes
W26- 02 — Mobile MMS Asset Management System Implementation Agenda Item #10.3.
S26- 02 -- Mobile MMS Asset Management System Implementation W24- 06 — Water System Risk and Resilience Assessment Report Implementation W24- 07 — Cyber- Security Implementation; and
F. In addition to project -specific support, City staff also requested Staff Augmentation Services from Haley & Aldrich, Inc. for general engineering, operations, capital improvement plan, and special support, with a primary focus on enhancing the delivery of Water Utility Operations CIP projects; and
G. These projects represent time -sensitive and critical needs due to regulatory mandates, infrastructure conditions, or operational priorities; and H. The use of Haley & Aldrich, Inc. to provide Owner' s Representative and Staff Augmentation Services will offer strategic support, ensure continuity, and help the City meet key deadlines while maintaining oversight and alignment with City policies and procedures.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to enter into Professional Services Agreements with Haley & Aldrich, Inc. for Owner' sRepresentative Services for each of the following projects:
W- 101 - Tank # 2 Rehabilitation for a not -to -exceed amount of 17, 172.
W18- 113 — Water System SCADA Improvements for a not -to - exceed amount of $30, 729.
W24- 02 — Napa Intertie Pump Station (Rutherford) Replacement for a not -to -exceed amount of $10, 620.
W25- 01 — Napa Intertie Pipeline Replacement for a not -to - exceed amount of $31, 404.
W25- 02 — Water Treatment Plant Transmission Main
Replacement for a not -to -exceed amount of $96, 135.
S18- 70 — Replace 1% of Sewer Mains Annually for a not -to - exceed amount of $24, 400.
S24- 02 — High Priority Sewer Line Replacement $ 24, 400.
2. Authorizes the City Manager to enter into a Professional Services Agreement with Haley & Aldrich, Inc. for a total not -to -exceed amount of $ 160, 00, including contingency and oversight/ project management, for Owner' s Representative/ Staff Augmentation Services to support:
Agenda Item #10.3.
General Engineering, Operations, Capital Improvement Plan, and Special Project Support
R24- 01 - Streets Master Plan
W18- 111 — Water Treatment Plant Condition Assessment
W26- XX — Water Treatment Plant Modular Homes Project
W26- 02 — Mobile MMS Asset Management System
Implementation
S26- 02 — Mobile MMS Asset Management System
Implementation
W24- 06 — Water System Risk and Resilience Assessment
Report Implementation
W24- 07 — Cyber- Security Implementation
3. Funding is as follows:
Description Fund GL Account Amount
W- 101 Tank # 2
Rehabilitation
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 17, 172
W18- 113 Water System
SCADA Improvements
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 30, 729
W24- 02 Napa Intertie
Pump Station ( Rutherford
Replacement)
763 - Water Capital
ImprovementBond
763- 50- 30-1- 10 10, 620
W25- 01 Napa Intertie
Pipeline Replacement
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 31, 404
W25- 02 Water Treatment
Plant Transmission Main
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 96, 135
S18- 70 Replace 1% of
Sewer Mains Annually
421 - GO Bonds 773- 50-9- 31- 10 24, 400
S24- 02 High Priority
Sewer Line Replacement
421 - GO Bonds 773- 50-9- 31- 10 24, 400
R24- 01 Streets Master
Plan
740 — Traffic
Mitigation Impact
Fees
740- 50- 14- 31- 10 14, 050
W18- 111 Water Treatment
Plant Condition
Assessment
763 — Water
Capital
Improvement —
Bond
763- 50- 30-1- 10 8, 430
W26- XX WTP Modular
Homes Project
561 — Water
Enterprise
561-0- 34- 21- 45 16, 860
Agenda Item #10.3.
W26- 02 Mobile MMS
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 12, 645
S26- 02 Mobile MMS
763 - Water Capital
ImprovementBond
763- 50- 30-1- 10 12, 645
W24- 06 Water System
Risk and Resilience
Assessment Report
Implementation
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 5, 620
W24- 07 Cyber- Security
Implementation
763 - Water Capital
Improvement -
Bond
763- 50- 30-1- 10 5, 620
General Engineering,
Capital Improvement Plan
Special Project Support
561 — Water
Enterprise
561-0- 00- 21- 30 84, 130
Approved at a Regular Meeting of the St. Helena City Council on October 14, 2025, by the following vote:
Mayor Dohring: ABSENT
Vice Mayor Deasy: YES
Council Member Barak: YES
Council Member Spadarotto: YES
Council Member Summers: YES
APPROVED:
01„„ 4ivrr/
Paul Jamison Dohring, Mayor
ATTEST:
Andre Bradley, City Clerk
Agenda Item #10.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: December 9, 2025
FROM: Maya DeRosa, Community Development Director
SUBJECT: Waiver of second reading and adoption of an Ordinance approving Zoning Ordinance Amendment (ZOA 2025-002)
to amend Section 17.16.030, end note 5 and Section
17.35.050(A) of the St. Helena Municipal Code regarding excluding covered porches and similar structures from
gross floor area.
RECOMMENDED
ACTION:
1. Find that the proposed changes to Chapters 1.12,
17.05, and 17.32 of the St. Helena Municipal Code are
exempt from CEQA Guideline 15061 (b)(3); and
2. Introduction and waive the first reading of a proposed ordinance (ZOA2025-002) amending Section 17.16.030,
end note 5 and Section 17.35.050(A) of the of the St.
Helena Municipal Code.
PREVIOUS COUNCIL
ACTION:
On July 22, 2025, the City Council had a policy discussion on the topic and directed staff to prepare an ordinance amendment which excludes covered porches from gross
floor area. On November 18, 2025, the City Council
approved the first reading of the ordinance amendment.
STATEMENT OF THE
PURPOSE:
To amend the zoning ordinance to clarify that covered
porches, balconies and similar structures do not count
towards gross floor area
FINANCIAL IMPACT: There is no direct fiscal impact as a result of adoption of this zoning ordinance amendment.
BACKGROUND:
In 2020, the City of St. Helena initiated a General Plan implementation action and began a three-year process of completing a comprehensive update to the City’s zoning code. The process involved the formation of a zoning code subcommittee, numerous public meetings and discussions, culminating in the adoption of the comprehensive zoning code update on October 23, 2023.
During the process of developing the code update, the City’s planning consultant, Lisa Wise Consulting (“LWC”), conducted stakeholder interviews to gather insight and perspective. In its summary of those interviews, LWC indicated that stakeholders discussed, among other things, “observations about new residential builds that are out of context with neighborhood scale and mass; [and] the need for reduction in allowable floor area ratio (FAR). (City of St. Helena Zoning Code Update Recommendations Agenda Item #10.4.
Memo and Annotated Outline (June 26, 2020), p. 4.) In partial response to these observations, LWC recommended deleting the floor area ratio standards in the code for residential districts and instead establishing a maximum building gross floor area for single family residences on a range of lot sizes, which resulted in a slightly reduced allowable floor area for single family homes in residential districts.
The Zoning Code, as amended, establishes the “maximum gross floor area” that may be developed on lots within the LR-1A, LR and MR residential districts (these are the City’s single family residential districts). The maximum gross floor area, based on lot size, is set forth in End Note 4 to Section 17.16.030 of the Zoning Code (for the MR District) and Table 17.16.030(C), also in Section 17.16.030 (for the LR-1A and LR Districts). End Note 5 to Section 17.16.030 includes “additional standards” that apply within the residential zoning districts, and as part of those “additional standards”, End Note 5 declares that certain buildings and structures are “exempt from max. building gross floor area,” including “[a] balcony, porch, deck or other structure that is unenclosed on at least three sides.” (Zoning Code sec. 17.16.030, End Note 5(b)(iv).) Section 17.16.030, including End Note 5, and all proposed ordinance amendments are included in the attached ordinance.
The manner in which “floor area” is measured is set forth in Zoning Code Chapter
17.34, “Rules of Measurement”. Section 17.34.050 declares that “[t]he floor area is measured as the sum of the gross horizontal floor areas of a building measured from the exterior face of exterior walls, or from the centerline of a wall separating two buildings.” Section 17.34.050 goes on to list certain areas that are included and excluded from the calculation of floor area. Amongst the areas that are included in the gross floor area are: “In cases where no walls exist, the area covered by the roof excluding two feet on each side of a standard roof projection.” (Zoning Ordinance Section 17.34.050(A)(1)(b) [emphasis added].) Section 17.34.050 is attached to this staff report as Attachment No. 2. Therefore, on the one hand, all areas covered by a roof (excluding a standard roof projection) are included within the calculation of gross floor area, but on the other hand under Section 17.16.030, End Note 5, balconies, porches, decks or other structure that are unenclosed on at least three sides are excluded from the calculation of gross floor area.
A few weeks following adoption of the Zoning Code update by City Council, while staff was preparing the final code changes to the code publisher, City staff raised questions regarding whether covered balconies, porches, decks would be counted toward gross floor area, given the language in the Rules of Measurement stating that all covered areas are counted toward gross floor area. The representative from LWC believed the intent of the City, based on the language in the Rules of Measurement, was to include all areas covered by a roof within the calculation of gross floor area, and the City should make a clarifying change to End Note 5 to add the word “uncovered” to End Note 5, to declare that areas that are excluded from the calculation of gross floor area include “an uncovered balcony, porch, deck or other structure that is unenclosed on at least three sides.” The LWC representative viewed this as a change to correct a clerical error that would have no substantive impact on the Code. As a result, the word “uncovered” was Agenda Item #10.4.
added to End Note 5. Staff also included an edit to Section 17.34.050(A)(2)(f) to state that uncovered balconies, porches, patios and decks were to be excluded from the calculation of floor area, in an effort to be consistent with the change to End Note 5.
These changes were made after the adoption of the code, and not part of a formal Council adoption, based on the logic that they were clerical, clarifying edits.
In the fall of 2024, while working with the City to process a Design Review application for a proposed project, Dan Hale noted the change to End Note 5 between the Code adopted in October 2023 and version available online and at City Hall. The City received a letter from an attorney representing Mr. Hale questioning the inclusion of these changes in the code and asking that they be removed from the code if they were inadvertently included. The City Attorney responded to Mr. Hale’s attorney, acknowledging that the changes to End Note 5 and Section 17.34.050(A)(2)(f) should not have been made without a corresponding ordinance approved by Council, and stated that the referenced changes would be removed from the Zoning Code. However, the City Attorney also indicated that these two changes were intended to be clarifying, and were consistent with the Zoning Code’s treatment of covered patios as it was adopted in October 2023. This position that the changes were intended to be clarifying was based on City staff (and the City Attorney’s) position that the language in the Rules of Measurement requiring that all areas covered by a roof are part of the “gross floor area” was intended to be controlling, and the exemption in End Note 5 was intended to be limited to uncovered balconies, porches, decks and similar structures, and would not change the overarching rule set forth in the rules of measurement. The City Attorney indicated that an ordinance formally amending End Note 5 and Section
17.34.050(A)(2)(f) would come forward at a later date.
City staff did move forward with an ordinance that would add “uncovered” to End Note 5, and make an edit to Section 17.34.050(A)(2)(f) to state that uncovered balconies, porches, patios and decks were to be excluded from the calculation of floor area. The Planning Commission recommended by a 4-0 vote on April 15, 2025 to approve the proposed ordinance. The proposed ordinance was scheduled to be heard by the Council on May 13, 2025, but following extensive written public comment, City staff decided to pull the item to engage in more discussions with interested stakeholders before bringing an item forward.
The City Attorney engaged in discussions with interested members of the community.
Following these discussions and further review of the Zoning Code language, the City Attorney changed his opinion, determining that the most logical interpretation of the current code language is that the exemption for patios, porches and decks in End Note 5 is intended to apply specifically to covered patios, porches, decks and similar structures that are unenclosed on three sides. The City’s Attorney’s updated position is laid out in more detail in the memo included as Attachment No. 3.
Given the level of confusion this language has caused, the City Attorney brought a discussion item to the City Council on July 22, 2025 to request policy direction for making clarifying amendments to the Zoning Code, so it is clear whether or not covered Agenda Item #10.4.
patios, porches, decks and similar structures should be included in the calculation of gross floor area. Some of the background provided to the City Council in favor of why covered porches should be excluded from floor area included:
Covered patios and porches are consistent with the character of St. Helena, and including them as part of gross floor area discourages their use, because homeowners are forced to choose between covered outdoor area and interior living space. Covered patios, etc. should be encouraged because they help with natural cooling of the interior of homes, and provide for shaded outdoor areas, which are particularly beneficial in light of increasing temperatures due to climate change. This is a change from the City’s historic treatment of covered patios, etc., and as a result some existing homes will become legal nonconforming uses if the home, inclusive of the covered outdoor areas, now exceed the maximum gross floor area. As a result, those homes will not be able to expand unless the owners comply with the new gross floor area limits.
This will further restrict existing homeowners’ ability to add on to their homes to address a change in life circumstance (e.g., having additional children, taking in an elderly parent) if they have covered outdoor areas.
At that meeting the City Council unanimously directed the City Attorney to prepare an ordinance for consideration by the Planning Commission and Council that would exclude covered patios, porches and decks in the calculation of gross floor area. This Zoning Ordinance Amendment reflects the direction provided.
On October 21, 2025, the Planning Commission unanimously approved (4-0) a recommendation that the City Council approve an ordinance amending the zoning ordinance pertaining to excluding covered porches, patios and decks in the calculation of gross floor area.
On November 18, 2025 the City Council unanimously approved the proposed zoning ordinance amendment. Before the ordinance can become finalized it must have a second reading which is the purpose of this item.
DISCUSSION:
Staff finds that the proposed amendments bring internal consistency to the code both within the residential development standards Chapter and also in the Rules of Measurement Chapter.
17.16.030 Endnote 5 (b)(iv):
The proposed change to the residential development standards table adds the words “whether covered or uncovered” and deletes “that is unclosed on at least three sides.” Agenda Item #10.4.
The deletion of the above phrase makes the code easier to interpret and is less restrictive.
17.34.050 A (1)(b):
The deletion of section (b) makes clear that the “floor area” used to determine maximum gross floor area for residential uses does not include outdoor covered spaces, such as porches, covered patios, and similar outdoor spaces. This is consistent with the direction received from Council.
17.34.050(A)(2)(e), (f) and (g):
The deletion of subsections e, f and g from Section 17.34.050(A)(2), which lists the areas that are excluded from the definition of “floor area” as shown below and also in the attached redline ordinance is recommended as well. This language is unnecessary since the calculation of “floor area” is only used for residential uses, and each of the areas in these deleted subsection would only exist in non-residential buildings.
Additionally, each of the described areas are outside covered areas, and if Section
17.34.050(A) is amended to make clear that only interior areas are included in floor area, it is not necessary to include these subsections in the code. e. In nonresidential buildings, areas used for off-street parking spaces or loading spaces, driveways, and maneuvering aisles that are located below the finished grade of the property.
f. Arcades, porticoes, and similar open areas that are located at or near street level and are accessible to the general public but are not designed or used as sales, display, storage, service, or production areas.
g. Outside areas used for sales and/or display (e.g., plant nurseries, building materials, auto sales, wine production, etc.).
Clarifying Changes to Section 17.34.050(A):
In addition to the more substantive edits discussed above, staff is recommending a few minor clarifying changes to Section 17.34.050(A). In Subsections 17.34.050(A)(1) and (2), staff is recommending to revised the headings to indicate each subsection includes items included and excluded from “Floor Area Measurement”, so that the language is consistent with the heading in Subsection 17.34.050(A).
Secondly, Section 17.34.050(A)(1)(d) currently declares that “All floors of enclosed stairways, stairwells or elevator shafts” are included in floor area measurement, but Section 17.34.050(A)(2)(d) declares that “[i]n the case of a multistory building that has covered or enclosed stairways, stairwells or elevator shafts, the horizontal area of such features shall be counted only once at the floor level of their greatest area of horizontal extent.” In other words, Section 17.34.050(A)(1)(d) states that all floors of these areas are included in floor area measurement, but Section 17.34.050(A)(2)(d) states that only the ground floor of these areas are included in floor area measurement. After reviewing this section, staff believes it would be more clear to move the language in Section Agenda Item #10.4.
17.34.050(A)(2)(d) to the list of areas that are included in floor area measurement. This is a non-substantive change, but hopefully will make the requirements more clear for the user.
ENVIRONMENTAL REVIEW: Pursuant to CEQA Guidelines Section 15061(b) (3), the project will not have a significant impact on the environment and is exempt from CEQA.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
Ordinance - porches and floor area-FINAL
Agenda Item #10.4.
ORDINANCE NO.____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST. HELENA AMENDING SECTION 17.16.030 END NOTE 5 AND SECTION 17.34.050(A) OF TITLE 17 OF THE ST. HELENA MUNICIPAL CODE REGARDING CALCULATION
OF FLOOR AREA
WHEREAS, Title 17 of the St. Helena Municipal Code (SHMC) includes development standards and also rules of measurement for calculating gross floor area; and
WHEREAS, SHMC section 17.34.050(A) establishes parameters for what is included and excluded in the floor area calculation for residential uses in the City; and WHEREAS, End Note 5 of SHMC Section 17.16.030 (Development Standards) currently states balconies, porches and decks are exempt from inclusion in the calculation of gross floor area; and
WHEREAS, the City Council conducted a policy discussion on whether covered balconies, porches, decks or similar structures should count towards floor area on July 22, 2025, and received input from City staff and members of the public; and WHEREAS, in response to that policy discussion, the City desires to amend SHMC Section 17.16.030, End Note 5 and Section 17.34.050, to ensure internal code consistency and clarify that covered balconies, porches, decks and similar structures are not included in the calculation of residential gross floor area and make certain other minor clarifying changes to the these sections; and
WHEREAS, the Planning Commission held a duly noticed public hearing at a Regular Meeting on October 21, 2025, on the proposed Ordinance during which public hearing the Planning Commission received comments from City staff and members of the general public and recommended approval to the City Council through Resolution No. ; and
WHEREAS, the City Council held a duly noticed public hearing on November 18, 2025 on the proposed Ordinance, during which public hearing the City Council received comments from City staff and members of the public; and WHEREAS, the City Council desires to approve the requested amendments to Section 17.16.030 End Note 5 of Chapter 17.16 (Development Standards- Residential Districts) and amending Chapter 17.34.050 A of the St. Helena Municipal Code through approval of this Ordinance.
NOW, THEREFORE, the City Council of the City of St. Helena does hereby ordain as follows:
Section 1. Recitals. The above recitals are incorporated as though set forth in this section.
Agenda Item #10.4.
Section 2. Amendment to Section 17.16.030. Section 17.16.030, End Note 5 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
Endnote 5 The following additional standards apply for
existing development and new construction in the LR-1A, LR, MR, and HR zoning districts:
a. The max. building gross floor area may be increased by four hundred (400) sf for construction of an ADU.
b. The following buildings and areas are exempt from max. building gross floor area:
i. One covered parking space with a max. floor area of two hundred (200) sf; ii. Nonhabitable accessory buildings with a max. floor area of one hundred twenty (120) sf;
iii. A nonhabitable basement or attic; and
iv. A balcony, porch, deck, or other similar structure, whether covered or uncovered that is unenclosed on at least three sides.
Section 3. Amendment to Section 17.34.050. Section 17.16.050 of the St.
Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
A. Areas Included in Floor Area Measurement. The floor area is measured as the sum of the gross horizontal floor areas of a building measured from the exterior face of exterior walls, or from the centerline of a wall separating two buildings. Areas included and excluded from floor area are listed below.
1. Included in Floor Area Calculation Measurement.
a. All habitable space (as defined in the building code) that is below the roof and within the outer surface of the main walls of principal or accessory buildings or the centerlines of party walls separating such buildings or portions thereof. b. In cases where no walls exist, the area covered by the roof excluding two feet on each side of the structure for a standard roof projection. b.c. Interior walkways or corridors, interior courtyards, walkways, paseos, or corridors covered by a roof or skylight.
c.d. All floors of enclosed stairways, stairwells or elevator shafts. In the case of a multistory building that has covered or enclosed stairways, stairwells or elevator shafts, the horizontal area of such features shall be counted only once at the floor level of their greatest area of horizontal extent.
2. Excluded From Floor Area Measurement.
a. Mechanical, electrical, and communication equipment rooms that do not exceed two percent of the building’s gross floor area.
b. Bay windows or other architectural projections where the vertical distance between the lowest surface of the projection and the finished floor is thirty (30) inches or greater.
c. Any areas that satisfy the landscape and open space base zone Agenda Item #10.4.
requirements.
d. In the case of a multistory building that has covered or enclosed stairways, stairwells or elevator shafts, the horizontal area of such features shall be counted only once at the floor level of their greatest area of horizontal extent. e. In nonresidential buildings, areas used for off-street parking spaces or loading spaces, driveways, and maneuvering aisles that are located below the finished grade of the property.
f. Arcades, porticoes, and similar open areas that are located at or near street level and are accessible to the general public but are not designed or used as sales, display, storage, service, or production areas.
g. Outside areas used for sales and/or display (e.g., plant nurseries, building materials, auto sales, wine production, etc.).
d.h. A building or structure consisting of nonusable floor space such as a garage, carport, or storage shed.
e.i. Unfinished attics, crawlspaces, and basements shall not be included unless converted and finished as usable floor space.
Severability. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
Section 4. CEQA. This ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines (the Guidelines), and the environmental regulations of the City. The City Council hereby finds that this ordinance is exempt from review under CEQA under Section 15061(b)(3) of the State CEQA Guidelines because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment.
Section 5. Effective Date. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code.
THE FOREGOING ORDINANCE was introduced at a regular meeting of the St.
Helena City Council on the 18th day of November, 2025, and was adopted at a regular meeting of the St. Helena City Council on the day of , 2025, by the following vote:
Agenda Item #10.4.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Andrew Bradley, City Clerk Paul Jamison Dohring, Mayor
Agenda Item #10.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: December 9, 2025
FROM: Andrew Bradley, Program Manager
SUBJECT: Consideration of Reappointment of Brian Cramer to the Napa County Mosquito Abatement District
RECOMMENDED
ACTION:
Adopt resolution to reappointment of Brian Cramer to the Napa County Mosquito Abatement District Committee.
PREVIOUS COUNCIL
ACTION:
The City Council previously reappointed Brian Cramer on November 9, 2021, to the Napa County Mosquito
Abatement District. He was originally appointed in July 2015.
STATEMENT OF THE
PURPOSE:
Reappoint Brian Cramer as St. Helena's representative to the Napa County Mosquito Abatement District.
FINANCIAL IMPACT: No fiscal impact
BACKGROUND:
Napa County Mosquito Abatement District Manager Wesley Maffei has formally requested (see attachment) the City Council consider reappointment of Brian Cramer to the Napa County Mosquito Abatement District Committee. Mr. Cramer's term will expire December 31, 2025, he has been the St. Helena representative since July 14, 2015.
DISCUSSION:
Staff recommends City Council consider reappointment of Brian Cramer to the Napa County Mosquito Abatement District Committee to a term expiring December 31, 2029.
Should Council decide not to appoint an applicant, staff will advertise for the position to fill the vacancy.
ENVIRONMENTAL REVIEW: No fiscal impact.
GOAL:
Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
St Helena Rep Letter 11212025
Resolution Reappointing Brian Cramer to the Napa County Mosquito Abatement District Agenda Item #10.5.
Napa County Mosquito Abatement District
PO. Box 10053, American Canyon, CA 94503
WESLEY A. MAFFEI Phone (707) 553-9610
Manager Fax (707) 553—9611
www.mgamosguitoorg
November 21, 2025
Mr. Andrew Bradley, City Clerk
City of St. Helena
1480 Main Street
St. Helena, CA 94574
Dear Mr. Bradley:
Mr. Brian Cramer's term of of?ce as representative for the City of St. Helena on the Napa County Mosquito Abatement DistrictBoard of Trustees willbe expiring on December 31, 2025, Mr. Cramer‘s business connections, innovative ideas, and ?scal acumen have been a valuable addition and asset to the District. His service on ad hoc committees and attendance and active participation at Board meetings has also been exceptional.
I would liketo ask that Mr.Cramer be re-appointed to serve as your representative to the Napa County Mosquito Abatement DistrictBoard of Trustees for a four-year term starting January 1, 2026. Please be advised that appointed trustees serve Without compensation (Health and Safety Code §2030(a)).
I would appreciate a response from you as to the action taken by the City Council prior to January 1, 2026.
Thank you for your cooperation on this matter,
Sincerely,
MaWWW/k" i’ Wesley A. Maffei
Manager
cc: Brian Cramer
BOARD OF TRUSTEES
SHELBY VALENTINE FRANK CABRAL BRIANCRAMER PATRICK GORMAN VACANT DEBORAH MAFFE Calistoga County ofNapa St. Helena Napa Town onountville American Canyon President Acting President Secretary Acting Secretary Agenda Item #10.5.
CITY OF ST. HELENA
RESOLUTION NO. 2025-
Reappointment of Brian Cramer to Napa County
Mosquito Abatement District Committee
RECITALS
A. The Napa County Mosquito Abatement District Committee St. Helena representative’s term of office will expire on December 31, 2025; B. Napa County Mosquito Abatement District Manager Wesley Maffei has formally requested the City Council consider reappointment of Brian Cramer to the Napa County Mosquito Abatement District Committee.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
Napa County Mosquito Abatement District Committee
1. Reappointment of Brian Cramer to the Napa County Mosquito Abatement District with a term expiring on December 31, 2029.
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
_____________________________ _____________________________ Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.5.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 9, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and proposed adoption of a Resolution (1) Awarding the Tank 2 Rehabilitation Project to Cal Sierra Construction Inc. in the amount of $1,168,500; (2)
Authorizing the City Manager to execute the Construction Contract with Cal Sierra Construction Inc; (3) Authorizing the Director of Public Works to approve Change Orders
not-to-exceed 15% of the Contract price; and (4) Authorize the Recommended Budget Amendments/Transfers.
RECOMMENDED
ACTION:
Approve the Resolution
PREVIOUS COUNCIL
ACTION:
The W-101 Tank 2 Rehabilitation Project is included in the City’s FY 2024-2028 CIP which was approved by City
Council on June 13, 2023, the FY 2025-2029 CIP adopted
by City Council on September 24, 2024 and the FY 2026-
30 CIP adopted by City Council on May 27, 2025.
Resolution 2025-121 was adopted by City Council on
October 14, 2025 approving the plans and authorizing
issuance of Request for Bids.
STATEMENT OF THE
PURPOSE:
To award construction of the W-101 Tank 2 Rehabilitation Project to Cal Sierra Construction Inc. in accordance with the City's approved Capital Improvement Plan (CIP).
FINANCIAL IMPACT: The financial impact of this award and construction contract is $1,168,500 in addition to possible change
orders in the amount of $175,275.
The CIP Project W-101 includes $869,000 in previously
authorized Water Revenue Bond funding. To fully fund the construction phase and contingency, staff recommends
increasing the use of Water Revenue Bonds by an
additional $534,775.
BACKGROUND:
A significant component of the City's drinking water distribution system are two large tanks which store treated water from the water treatment plant. Tank 1 can store 1 million gallons of water and is located at the water treatment plant property. Tank 2 can store 2.7 million gallons of water and is located near the lower reservoir on Spring Agenda Item #10.6.
Mountain Road. Together these tanks provide both storage and pressure for the City's water distribution system.
Tank 2 has been in service since 1992. In 2019 a Capital Improvement Project was developed to refurbish the tank. The refurbishment consists of draining the tank, cleaning and recoating the interior lining and exterior coating, replacing screens, replacing the corrosion protection system and upgrading the ventilation system. The project was resurrected by staff in 2024, and plans were recently completed by Oscar Larsen & Associates Consulting Engineers from Eureka, CA.
DISCUSSION:
A notice inviting bids was posted to the City of St. Helena's website and distributed to area construction plan rooms and exchanges on November 14, 2025. Bids were opened publicly at City Hall on December 5, 2025.
The bid results are as follows:
Cal Sierra Construction Inc. $1,168,500.00
Champion Painting Specialty Services $1,194,309.97
Euro Style Management $1,423,000.00
AMP United LLC $1,443,000.00
Resource Development Company, LLC $1,602,550.00
Polytech Industrial Incorporation $1,827,922.00
F.D. Thomas Inc. $1,978,458.00
Engineers Estimate: $1,200,000
City Staff reviewed all bids and finds Cal Sierra Construction Inc. to be the lowest responsible and responsive bidder. Cal Sierra Construction Inc. holds a valid Class C33 Contractor's License, No. 396934, with no enforcement actions listed. Their license expires 12/31/2026. Cal Sierra Construction Inc. has performed numerous similar projects for municipal water systems. City Staff has determined that Cal Sierra Construction Inc. satisfies the bidding requirements for the project and their licensing qualifies them to complete the project.
Once awarded, the project will begin mid-December with the expectation that the tank is operational by March 1, 2026.
ENVIRONMENTAL REVIEW: None
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Agenda Item #10.6.
Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Bid Tabulation - Tank 2 Project
W-101 CIP Page
Resolution Awarding Contract 1
Agenda Item #10.6.
Mario Traverso
DESCRIPTION UNIT QUANTITY UNIT COST,
$ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ UNIT COST, $ ITEM TOTAL, $ 1 Mobilization 1 LS $199,792 $199,792 $100,000 $100,000 $110,000.00 $110,000.00 $37,754.51 $37,754.51 $50,000.00 $50,000.00 $60,220.00 $60,220.00 $65,000.00 $65,000.002 Work Schedule 1 LS $2,500 $2,500 $15,000 $15,000 $15,000.00 $15,000.00 $1,468.46 $1,468.46 $2,000.00 $2,000.00 $750.00 $750.00 $15,000.00 $15,000.003 Construction Pollution Control 1 LS $3,000 $3,000 $6,500 $6,500 $10,000.00 $10,000.00 $5,670.00 $5,670.00 $3,500.00 $3,500.00 $17,362.00 $17,362.00 $28,800.00 $28,800.00 4 Interior Coating 1 LS $1,134,965 $1,134,965 $845,000 $845,000 $720,000.00 $720,000.00 $763,822.90 $763,822.90 $1,056,000.00 $1,056,000.00 $1,018,188.00 $1,018,188.00 $934,000.00 $934,000.005 Exterior Coating 1 LS $330,711 $330,711 $395,000 $395,000 $226,000.00 $226,000.00 $234,349.28 $234,349.28 $212,000.00 $212,000.00 $707,489.00 $707,489.00 $415,000.00 $415,000.006 Tank Disinfection and Testing 1 LS $22,358 $22,358 $10,000 $10,000 $10,000.00 $10,000.00 $5,873.86 $5,873.86 $7,000.00 $7,000.00 $17,205.00 $17,205.00 $10,500.00 $10,500.00 7 Manway 1 LS $26,565 $26,565 $15,000 $15,000 $15,000.00 $15,000.00 $72,450.00 $72,450.00 $35,000.00 $35,000.00 $40,286.00 $40,286.00 $11,500.00 $11,500.00 8 Vents 1 LS $1,800 $1,800 $4,000 $4,000 $9,000.00 $9,000.00 $1,575.00 $1,575.00 $1,500.00 $1,500.00 $21,809.00 $21,809.00 $20,300.00 $20,300.009 Install Retaining Structure 1 LS $44,178 $44,178 $12,500 $12,500 $30,000.00 $30,000.00 $26,250.00 $26,250.00 $20,000.00 $20,000.00 $20,647.00 $20,647.00 $29,900.00 $29,900.00 10 Tank Overflow Outlet 1 LS $14,160 $14,160 $18,750 $18,750 $10,000.00 $10,000.00 $12,390.00 $12,390.00 $2,500.00 $2,500.00 $35,587.00 $35,587.00 $10,200.00 $10,200.00 11 Cathodic Protection 1 LS $46,393 $46,393 $18,125 $18,125 $10,500.00 $10,500.00 $31,237.50 $31,237.50 $32,000.00 $32,000.00 $34,900.00 $34,900.00 $57,600.00 $57,600.00 12 Guy Wire Replacement 1 LS $1,500 $1,500 $3,125 $3,125 $3,000.00 $3,000.00 $1,468.46 $1,468.46 $1,500.00 $1,500.00 $4,015.00 $4,015.00 $4,750.00 $4,750.00 $1,200,000.00 $1,827,922.10 $1,443,000.00 $1,168,500.00 $1,194,309.97 $1,423,000.00 $1,423,000.00 $1,978,458.00 $1,978,458.00 $1,602,550.00 $1,602,550.00
BID RESULTS
Tank 2 Rehabilitaiton Project
Engineer's Estimate Polytech Industrial Incorporation AMP United LLC Cal Sierra Construction Inc. Champion Panting Specialty Services Euro Style Management
BASE BID
Bid Schedule
Bid Opening: December 5 2025 10AM
F.D. Thomas Inc. Resource Development Company, LLC
Agenda Item #10.6.
Agenda Item #10.6.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AWARDING THE CONSTRUCTION CONTRACT FOR
W-101 Tank 2 REHABILITATION PROJECT TO CAL SIERRA
CONSTRUCTION INC., AUTHORIZING RELATED ACTIONS, AND
APPROVING BUDGET AMENDMENTS
RECITALS
A. On October 14, 2025 the City Council adopted Resolution 2025-121, approving the plans and specifications and authorizing the solicitation of bids for the Tank 2 Rehabilitation Project; and
B. On November 14, 2025 a Notice Inviting Bids for the Tank 2 Rehabilitation Project was posted and, on December 5, 2025, seven (7) bids were received and publicly opened; and
C. Cal Sierra Construction Inc. of Carmichael, California submitted the lowest responsive and responsible bid in the amount of $1,168,500.00; and D. A budget reallocation is necessary to properly allocate funding for the projects identified in the Capital Improvement Plan (CIP); and
E. The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Existing Facilities.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Awards the construction contract for the Tank 2 Rehabilitation Project to Cal Sierra Construction Inc. in an amount not-to-exceed $1,168,500.00; and
2. Authorizes the City Manager to execute the construction contract with Cal Sierra Construction Inc.; and
3. Authorizes the Director of Public Works to approve construction change orders not to exceed 15%; and
4. Budget Amendments are as follows:
Agenda Item #10.6.
Description Fund GL Account Amount
W-101
Construction Management
763 – Water
Revenue Bond 763-50-30-31-50 ($58,000)
W-101
Construction Contract
763 – Water
Revenue Bond 763-50-30-31-60 $482,500
W-101
Contingency
763 – Water
Revenue Bond 763-50-30-31-70 $110,275
5. Funding is as follows:
Description Fund GL Account Amount
W-101
Construction Management
763 – Water
Revenue Bond 763-50-30-31-50 $60,000
W-101
Construction Contract
763 – Water
Revenue Bond 763-50-30-31-60 $1,168,500
W-101
Contingency
763 – Water
Revenue Bond 763-50-30-31-70 $175,275
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.6.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 9, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and Approval of a Resolution Creating Capital Improvement Project W26-03 Water Treatment
Plant Modular Housing and Authorizing Associated Budget Adjustments.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
New Business Item at the June 24, 2025 City Council
Meeting. Staff presentation, discussion and direction.
STATEMENT OF THE
PURPOSE:
Requesting approval for the creation of the W26-03 Water Treatment Plant Modular Housing into the CIP in
accordance with Council direction.
FINANCIAL IMPACT: The total financial impact Staff is $150,000, which will be funded by the Water Enterprise fund balance.
BACKGROUND:
The City's water treatment facility, located at 410 Crystal Springs Road, includes one modular residence which has been historically was occupied by the plant operations staff including the Chief Plant Operator. The residence was continuously utilized by treatment plant staff until 2020 but has since been permanently vacated.
In early 2025, Staff initiated an evaluation of the residence in efforts to consider future use by current staff. An inspection report indicated that the residence, originally constructed in 1980, requires repairs of approximately $100,000 to make the structure habitable.
On June 24, 2025, a new business item was brought before City Council to discuss and provide direction regarding the future of staff accessible housing at City facilities. City Council directed Staff to pursue the replacement of the structure at the Water Treatment Plant.
DISCUSSION:
Staff is requesting City Council approval for the creation of a project and inclusion in the CIP. The project shall be titled W26-03 Water Treatment Plant Modular Housing. Staff is requesting a budget transfer of $150,000 from the Water Enterprise Fund Balance to fund the project.
Agenda Item #10.7.
Following approval of the project, Staff will pursue demolition and removal of the existing structure, septic design, permitting and procurement of a new similar structure as discussed in the June 24 presentation. Staff has identified cost saving strategies including in-house septic design, in-house permit preparation and submission and structure removal, with anticipated completion by March 2026.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 6: Improve Employee Recruitment, Retention, & Morale Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
W26-03 CIP ResolutionV1
W26-03 CIP Page
Agenda Item #10.7.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING CREATING CAPITAL
IMPROVEMENT PROJECT W26-03 WATER TREATMENT PLANT
MODULAR HOUSING AND AUTHORIZING A TRANSFER IN THE
AMOUNT OF $150,000 FROM WATER ENTERPRISE FUND 561 TO
WATER CAPITAL FUND 763 AND ASSOCIATED BUDGET
ADJUSTMENTS.
RECITALS
A. Historically, the City of St. Helena maintained a modular residence at the water treatment plant facility; and
B. The residence was made available to operations staff and occupied between 1980 and 2020, which allowed for staff to be onsite and accessible to readily respond to plant operation needs; and
C. The residence was vacated in 2020 and has since been unused and fallen into disrepair; and
D. On June 24, 2025 City Council directed Staff to pursue replacement of the residence; and
E. Staff is requesting approval for the creation of capital project W26-03 to be titled Water Treatment Plant Modular Housing; and
F. Establishing a budget of $150,000 to be funded from Water Enterprise Fund Balance and authorizing a budget transfer from Water Enterprise Fund 561 to Water Capital Fund 763.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes creating Capital Improvement Project W26-03 Water Treatment Plant Modular Housing; and
2. Approves a budget of $150,000 to be funded from the Water Enterprise Fund.
Agenda Item #10.7.
3. Approves a budget transfer from Water Enterprise Fund 561 to Water Capital Fund 763 in the amount of $150,000.
4. Budget Amendments & Funding are as follows:
Description Fund/Funding
Source
Expense
GL Account
Amount
Transfer to Other Funds 561 – Water
Enterprise 561-40-00-29-99 $150,000
Operating Transfers In 763 – Water CIP 763-39-98-00-00 $150,000 W26-03
Design
561 – Water
Enterprise 763-50-30-31-10 $20,000
W26-03
Construction Contract
561 – Water
Enterprise 763-50-30-31-60 $130,000
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.7.
Water
Treatment
Plant
Modular
Homes
FY 26 thru FY 30
Capital Improvement Plan
St Helena, CA
Project # W26-03
Project Name Water Treatment Plant Modular Homes
Total Project Cost $150,000 Department Public Works
Category Water Priority High
Status Not Started Project Location Water Treatment Plant Expenditure
Account
763-5030-
Description
This project replaces the deteriorated modular residence located at the City's Water Treatment Plant at 410 Crystal Springs Road. The structure, originally installed in 1980, historically provided onsite housing for plant operations staff, enabling repaid response to system alarms, after-hours operational issues, and emergency events. The residence was vacated in 2020 and is no longer habitable due to significant structural and mechanical deficiencies.
The project includes demolition and removal of the existing unit, design and installation of a replacement modular housing structure, and associated site improvements such as septic system design, utility connections, and required permitting. Public Works staff will perform portions of the design, permitting, and demolition work in-house to reduce costs.
Reestablishing onsite housing at the Water Treatment Plant supports operational resiliency, improves emergency response capabilities, and enhances recruitment and retention for certified operators. The replacement housing is anticipated to be procured and installed by March 2026.
Notes
FY25 - Staff Presentation and discussion was completed at the City Council meeting on June 24, 2025.
FY26 - Creation of CIP Project presented to City Council on December 9, 2025.
Expenditures Prior FY 26 FY 27 FY 28 FY 29 FY 30 Future Total 3160 - Construction Contract 0 130,000 0 0 0 0 0 130,000 3110 - Design 0 20,000 0 0 0 0 0 20,000
Total 0 150,000 0 0 0 0 0 150,000
Funding Sources Prior FY 26 FY 27 FY 28 FY 29 FY 30 Future Total 561-Water Rate Revenues 0 150,000 0 0 0 0 0 150,000
Total 0 150,000 0 0 0 0 0 150,000
Agenda Item #10.7.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: December 9, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Approval of a Resolution Authorizing Recruitment for a Director of Community Development.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolution.
PREVIOUS COUNCIL
ACTION:
March 11, 2025 - Hiring Freeze on all Vacant Positions.
STATEMENT OF THE
PURPOSE:
The purpose is to receive authorization to recruit for a vacant position that provides necessary services to the City's operations.
FINANCIAL IMPACT: Funding for the position was previously approved in the FY 2025-26 and FY 2026-27 Biennial Budget, therefore there is no additional financial impact.
BACKGROUND:
On January 28, 2025, Council Member Barak requested an item be placed on a future agenda to discuss and consider issuing a temporary freeze on all new hires, salary increases not contractually obligated, reclassifications, and discretionary spending until the City's financial situation is clarified, and sustainable funding solutions are in place to address the deficits.
Additionally, proposing that the City Council would retain authority to approve exceptions on a case-by case basis when such actions are deemed critical for public safety, legal compliance or liability, or other urgent needs at the council's discretion where delaying action would result in significant harm to the City or its residents.
On March 11, 2025, staff prepared a staff report and presentation addressing Council Member Barak's January 28, 2025 request and made recommendations based on existing vacancies at the time of the report. City Council adopted recommendations outlined in the Staff Report 12.3, subject to a meet and confer with represented employee bargaining groups, while incorporating the core provisions of the original motion, instituting a temporary hiring freeze as follows:
1. A temporary freeze on all new hires, except for positions recommended for immediate hiring in the staff report.
2. All other vacant positions will remain frozen unless the Council approves an exception based on clear justification.
Agenda Item #10.8.
DISCUSSION:
The City has received notice of the Director of Community Development’s intent to retire, which will create the need to initiate a recruitment process to fill this key executive position.
The Director of Community Development is a critical executive-level position responsible for overseeing and shaping the City’s long-term growth, regulatory compliance, and daily development services. This role provides supervisory, administrative, and technical leadership in the development, implementation, and continuous review of the City’s advance planning efforts, current planning activities, building functions, and housing policy initiatives. The Director ensures the proper interpretation and consistent application of the General Plan, Zoning Ordinance, and all related state and local land-use regulations.
Given the pace of state housing legislation, development activity, and the City’s ongoing efforts to modernize planning processes and address affordable housing, economic development, and infrastructure needs, leaving this position vacant poses substantial operational, legal, and strategic risks. The Director of Community Development is essential to:
Maintaining compliance with state planning, zoning, housing, and building mandates
Managing complex development applications and preventing processing delays Providing stable leadership and supervision for Planning and Building staff Advancing Council priorities, including affordable housing, economic development, climate and resilience planning, and community engagement Ensuring coordinated planning efforts across City departments and regional partners
Safeguarding the City against legal exposure, inconsistencies in code interpretation, and delays in mandatory reporting
For these reasons, promptly filling the Director of Community Development vacancy is vital to sustaining the City’s development services, meeting state regulatory obligations, supporting economic activity, and ensuring that the community’s long-term planning and housing needs continue to move forward without disruption.
ENVIRONMENTAL REVIEW:
None.
GOAL:
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
Agenda Item #10.8.
Resolution Recruitment Authorization
Agenda Item #10.8.
CITY OF ST. HELENA
RESOLUTION NO. 2025 -
Resolution authorizing recruitment for a Director of
Community Development.
RECITALS
A. On January 28, 2025, Council Member Barak requested an item be placed on a future agenda to discuss and consider issuing a temporary freeze on all new hires; and
B. Additionally, proposing that the City Council would retain authority to approve exceptions on a case-by-case basis when such actions are deemed critical for public safety, legal compliance or liability or other urgent needs at the council's discretion where delaying action would result in significant harm to the City or its residents; and C. On March 11, 2025 City Council adopted the hiring freeze pleacing a temporary hiring freeze on all new hires and all other vacant positions will remain frozen unless Council approves an exception based on clear justification; and D. Since March 11, 2025, several positions have become vacant or will be vacant in the near future; and
E. The City has received notice of the Director of Community Development’s intent to retire, which creates the need to initiate a recruitment process to fill this key executive position; and
F. In order to meet day-to-day operational needs, staff requested authorization to recruit for this critical position.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the City Manager to direct staff to recruit for for a Director of Community Development.
Approved at a Regular Meeting of the St. Helena City Council on December 9, 2025, by the following vote:
Mayor Dohring: __________
Vice Mayor Deasy: __________
Agenda Item #10.8.
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.8.
Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Planning
DATE: December 9, 2025
FROM: Jackie Oneal, Senior Planner
SUBJECT: Introduction and waiver of first reading of an ordinance amending Sections 17.22.050 (Alcoholic Beverage Sales)
and 17.16.030 (B) (Residential Development Standards -
Residential Zoning Districts Table, Endnote 5a), of the St.
Helena Municipal Code to correct clerical errors and
inaccurate references.
RECOMMENDED
ACTION:
Introduce and waive the first reading of the proposed
Ordinance of the City Council of the City of St. Helena amending Sections 17.22.050 (Alcohol Beverage Sales)
and 17.16.030(B), endnote 5a of the City of St. Helena
Municipal Code (ZOA 25-005) and find the proposed
amendments exempt from the California Environmental
Quality Act (CEQA) pursuant to Guidelines Section
15061(b)(3).
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
PURPOSE:
The purpose of this item is to correct inconsistencies within the Zoning Code and align City regulations with current State law. Specifically, the ordinance removes the 1,000- foot fixed buffer for alcohol-related uses and updates the accessory dwelling unit (ADU) exemption from 400 to 800 square feet to reflect Government Code 65852.2.
FINANCIAL IMPACT: There is no financial impact associated with this report.
BACKGROUND:
During review of potential reuse of the former A&W property, staff identified that the 1,000-foot separation standard for alcohol sales from parks, schools, and similar uses effectively prohibited such businesses in most commercial districts. This buffer was introduced in the 2023 comprehensive code update but has since proven overly restrictive given the City’s proximity of schools to the downtown and Highway 29 corridors.
Separately, when the City adopted its updated ADU ordinance earlier this year, the related correction to the Residential Development Standards Table 17.16.030(B) was inadvertently omitted.
Planning Commission Recommendation
Agenda Item #11.2.
At its meeting of November 4, 2025, the Planning Commission held a duly noticed public hearing and voted to recommend that the City Council adopt the ordinance with minor clarifying edits. Specifically, the Commission recommended:
1. Finding the proposed amendments to be exempt from CEQA under Guidelines 15061(b)(3);
2. Amending the Findings section of SHMC 17.22.050(F) to:
o Replace the phrase “liquor is” with “alcoholic beverages are”; and o Add a new Finding 7: “Distance of the proposed establishment from public/private schools, nursery schools, preschools, and daycare facilities.”
3. Recommending that the City Council adopt Ordinance No. ZOA 25-005, amending Sections 17.22.050 and 17.16.030(B), Endnote 5a of the St. Helena Municipal Code.
The motion was made by Chair Christopher Warner, seconded by Commissioner Autumn Anderson, and Motion carried 4–0.
DISCUSSION:
Staff finds that the proposed amendments bring internal consistency to the Municipal Code, improving alignment both within the Residential Zoning Districts chapter and the Specific to Uses chapter. The ordinance also ensures compliance with current State ADU law and restores flexibility for commercial land uses.
Alcoholic Beverage Sales Amendment
Section 17.22.050 currently prohibits alcohol-related uses within 1,000 feet of a park, school, preschool, or recovery facility, effectively eliminating viable locations for such uses throughout the City’s commercial districts. The proposed amendment eliminates this fixed buffer and adds a new discretionary finding requiring the decision-maker to consider the distance of a proposed establishment from sensitive uses when reviewing a Conditional or Minor Use Permit (see attached Draft Ordinance).
All alcohol-related uses would remain subject to existing Conditional Use Permit (CUP) or Minor Use Permit (MUP) requirements, including public notice, Police Department review, and a public hearing. These processes ensure that each application is reviewed for compatibility with surrounding uses and potential impacts on health, safety, and welfare.
In addition to the City’s review process, the California Department of Alcoholic Beverage Control (ABC) regulates the licensing of all alcohol establishments and provides notice to schools within 600 feet of a proposed site. ABC may deny a license if evidence shows that its operation would be contrary to public welfare or morals. Together, the State and local permitting frameworks provide multiple layers of oversight and public input.
Accessory Dwelling Unit (ADU) Correction
Agenda Item #11.2.
The correction to Table 17.16.030(B), Footnote 5a updates the ADU exemption from 400 to 800 square feet to match Government Code 65852.2 and the City’s adopted ADU ordinance. The change ensures internal consistency across the Municipal Code and clarifies for applicants that up to 800 square feet of ADU floor area may be added to the maximum building area otherwise allowed. This update is administrative in nature and does not expand development potential beyond what State law already mandates.
ENVIRONMENTAL REVIEW:
Pursuant to CEQA Guidelines Section 15061(b)(3), the project will not have a significant impact on the environment and is exempt from CEQA.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
1. Draft Ordinance Revisions ZOA 25-005
Agenda Item #11.2.
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA AMENDING SECTIONS 17.22.050 (ALCOHOL BEVERAGE SALES) AND
17.16.030 (B), ENDNOTE 5a OF THE CITY OF ST. HELENA MUNICIPAL CODE (ZOA 25- 005)
WHEREAS, the City of St. Helena, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City desires to amend Sections 17.22.050, AND 17.16.030 (B), footnote 5a, of the St. Helena Municipal Code (“SHMC”); and WHEREAS, staff and the City Attorney prepared the proposed ordinance, including the proposed language, and any additional information and documents deemed necessary for the City Council to take action; and
WHEREAS, on November 4, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance and municipal code amendments, and by a vote of 4-0, adopted Resolution No. PC2025-016 recommending that the City Council adopt the proposed ordinance and finding that no environmental review is required under CEQA; and WHEREAS, the City gave public notice of the public hearing before the City Council for the proposed ordinance by publishing in the Napa Valley Register in accordance with applicable law; and
WHEREAS, on December 9, 2025, the City Council held a duly-noticed public hearing and considered the staff report, recommendation by the Planning Commission, recommendation by staff, and public testimony concerning the proposed ordinance; and WHEREAS, all other legal prerequisites to the adoption of this ordinance have occurred.
NOW, THEREFORE, The City Council of the City of St. Helena does hereby ordain as follows:
Section 1: Recitals
The Recitals set forth above are true and correct and are incorporated into this Ordinance.
Section 2: Amendment to SHMC Section 17.22.050
Agenda Item #11.2.
Section 17.22.050 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
17.22.050 Alcohol Beverage Sales.
A. Purpose. Establishments that serve alcoholic beverages receive special attention from the City because of their potential to create problems, such as littering, loitering, public intoxication and disturbances. All establishments selling alcoholic beverages are reviewed by the City.
B. Permits Required.
1. Conditional Use Permit. A Conditional Use Permit must be obtained for all bars, brewpubs, micro-breweries, micro-distilleries, and wine-tasting rooms.
2. Minor Use Permit. A Minor Use Permit must be obtained for full-service restaurants.
C. Hours of Operation. Hours of operation shall be limited to the time period between 6:00 AM and 2:00 AM.
D. Location. The establishment shall not be located within 1,000 feet of the following:
1. A public park, playground, recreational area that is immediately adjacent to a public park, or youth facility, including a nursery school, preschool, or day care facility;
2. A public or private State-licensed or accredited school; or
3. An alcohol or other drug abuse recovery or treatment facility.
D.E. Lighting. The exterior of the establishment, including adjacent public sidewalks and parking areas, shall be illuminated during all hours of darkness during which the establishment is open such that:
1. Persons standing in those areas at night are identifiable; and
2. Required illumination is placed and shielded in a way that minimizes interference with the neighboring residences.
E.F. Findings. In evaluating a use permit application for any commercial establishment where liquor is alcoholic beverages are served, the Review Approval Authority shall take into consideration the following:
1. Comments from the Police Department;
2. Appropriateness of automobile and/or bicycle parking; Agenda Item #11.2.
3. Potential for loitering;
4. Distance of the proposed establishment from other establishments;
5. Distance from areas used and zoned for residential use; and
6. Appropriateness of annual review of use permit.
7. Distance of the proposed establishment from public/private schools, nursery schools, preschools, and daycare facilities.
Section 3: Amendment to SHMC Section 17.16.030 (B)
Section 17.16.030 (B) Endnote 5 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
Endnote 5 The following additional standards apply for existing development and new construction in the LR-1A, LR, MR, and HR zoning districts:
a. The max. building gross floor area may be increased by up to four eight hundred (4800) sf for construction of an ADU. ( See Section 17.22.030) b. The following buildings and areas are exempt from max. building gross floor area:
i. One covered parking space with a max. floor area of two hundred (200) sf; ii. Nonhabitable accessory buildings with a max. floor area of one hundred twenty (120) sf;
iii. A nonhabitable basement or attic; and
iv. A balcony, porch, deck, or similar structure, whether covered or uncovered.
Section 4: Severability.
If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
Section 6: CEQA.
This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines (the “Guidelines”), and the environmental regulations of the City. The City Council hereby finds that Agenda Item #11.2.
this ordinance is exempt from review under CEQA under Section 15061(b)(3) of the State CEQA Guidelines because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment.
Section 7: Notice and Effective Date.
This Ordinance was duly noticed to the public. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code.
THE FOREGOING ORDINANCE was introduced at a regular meeting of the St. Helena City Council on the 9th day of December 2025, and was adopted at a regular meeting of the St. Helena City Council on the ___ day of ____________, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED ATTEST
________________________________ ________________________________ Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #11.2.
City of St. Helena
City Council
December 9, 2025
Project: Zoning Ordinance Amendment (ZOA 25-005) to update:
Section 17.22.050 - Alcoholic Beverage Sales
Section 17.16.030(B) Endnote 5a - ADU building area allowance Staff: Jackie Oneal
Community Development Department
Agenda Item #11.2.
Alcoholic Beverage Sales
Background/ Purpose
• Current 1,000-foot buffer from schools
prohibits alcohol sales in nearly all
commercial areas, including downtown
• Standard was added in 2023 as part of
comprehensive Code update without
clear analysis of its practical effect on
the City’s built environment
• Previous code had no fixed distance
standard, but required findings
addressing proximity to schools
• Amendment would correct existing
nonconformities and restore reasonable
flexibility while preserving discretionary
review and public noticing
Agenda Item #11.2.
Alcoholic Beverage Sales
Proposed Amendment
• Deletes: 1,000-foot location prohibition
• Adds: New finding under
§17.22.050(F)(7):
• “Distance of the proposed
establishment from public/private
schools, nursery schools, preschools
and daycare facilities”
• Keeps existing CUP/MUP findings for
compatibility, health, and safety
• New alcohol uses that require a CUP will
continue to be subject to Public Hearings
• Does not change enforcement, hours of
operation, or ABC licensing requirements
Agenda Item #11.2.
Alcoholic Beverage Sales
State and Local Regulations
• CA Department of Alcoholic Beverage
Control (ABC) already requires notification of
property owners within 600 feet when a new
license is sought
• The City’s Use Permit process (CUP/MUP)
adds a local layer of discretionary review:
• Staff and Police Department review
• Public notice to surrounding properties
per SHMC requirements
• Public hearing before the Planning
Commission (CUP)
• Combined, these procedures ensure
opportunities for public comment and caseby-case analysis Agenda Item #11.2.
Alcoholic Beverage Sales
Staff Justification for Approving
• Amendment does not remove City oversight; every alcohol-related use still requires a CUP or MUP
• Public noticing and ABC licensing still ensure multiple layers of review • The proposed finding ensures distance from schools remains a required consideration
• The goal is to correct an unintended blanket prohibition • CEQA exemption: §15061(b)(3) – no potential for significant effect • Consistent with the General Plan’s land use and economic sustainability goals Agenda Item #11.2.
Recommended Redline Changes
Section 17.22.050 (Alcohol Beverage Sales) of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
A. Purpose. Establishments that serve alcoholic beverages receive special attention from the City because of their potential to create problems, such as littering, loitering, public intoxication and disturbances. All establishments selling alcoholic beverages are reviewed by the City.
B. Permits Required.
1. Conditional Use Permit. A Conditional Use Permit must be obtained for all bars, brewpubs, microbreweries, micro-distilleries, and wine-tasting rooms.
2. Minor Use Permit. A Minor Use Permit must be obtained for full-service restaurants.
C. Hours of Operation. Hours of operation shall be limited to the time period between 6:00 AM and 2:00 AM.
D. Location. The establishment shall not be located within 1,000 feet of the following:
1. A public park, playground, recreational area that is immediately adjacent to a public park, or youth facility, including a nursery school, preschool, or day care facility;
2. A public or private State-licensed or accredited school; or
3. An alcohol or other drug abuse recovery or treatment facility. (Continued on next slide)
Agenda Item #11.2.
Section 17.22.050 (Alcohol Beverage Sales) of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
D. E. Lighting. The exterior of the establishment, including adjacent public sidewalks and parking areas, shall be illuminated during all hours of darkness during which the establishment is open such that:
1. Persons standing in those areas at night are identifiable; and
2. Required illumination is placed and shielded in a way that minimizes interference with the neighboring residences.
E. F. Findings. In evaluating a use permit application for any commercial establishment where liquor is alcoholic beverages are served, the Review Approval Authority shall take into consideration the following:
1. Comments from the Police Department;
2. Appropriateness of automobile and/or bicycle parking;
3. Potential for loitering;
4. Distance of the proposed establishment from other establishments;
5. Distance from areas used and zoned for residential use; and
6. Appropriateness of annual review of use permit.
7. Distance of the proposed establishment from public/private schools, nursery schools, preschools, and daycare facilities.
Agenda Item #11.2.
Residential Development Standards Table
Background/Purpose
• Correct outdated table note in
SHMC 17.16.030(B), endnote 5a
• Table incorrectly references a 400
sq ft ADU allowance
• Conflicts with State-mandated
minimum 800 sq ft allowance
• Maintain consistency between
Residential Development
Standards and ADU Ordinance
Proposed Correction
• Update Endnote 5a to read:
• “Maximum building gross floor area
may be increased by up to 800 sq ft for
an ADU.”
• Administrative cleanup only, no
change to policy or development
limits
Agenda Item #11.2.
Recommended Redline Changes
Section 17.16.030 (B) Endnote 5 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):
Endnote 5 - The following additional standards apply for existing development and new construction in the LR-1A, LR, MR, and HR zoning districts:
a. The max. building gross floor area may be increased by up to four eight hundred (400 800) sf for construction of an ADU. (See Section 17.22.030) b. The following buildings and areas are exempt from max. building gross floor area:
i. One covered parking space with a max. floor area of two hundred (200) sf; ii. Nonhabitable accessory buildings with a max. floor area of one hundred twenty (120) sf;
iii. A nonhabitable basement or attic; and
iv. A balcony, porch, deck, or similar structure, whether covered or uncovered.
Agenda Item #11.2.
Recommendation
Introduce and waive the first reading of a proposed ordinance to:
1. Find the proposed amendments exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15061(b)(3) ; and
2. Approve and adopt Zoning Ordinance Amendment ZOA 25- 005 to amend Sections 17.22.050 (Alcohol Beverage Sales) and 17.16.030(B), endnote 5a of the City of St. Helena
Municipal Code.
Agenda Item #11.2.
Questions?
Agenda Item #11.2.
Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Finance
DATE: December 9, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Introduce and waive first reading an Ordinance, amending Chapter 3.04 of the Municipal Code Purchasing of
Supplies, Equipment and Services, and Procedures for
Public Works Projects to update the City Manager's
signing authority and add a new section providing
Authority to Adopt Implementing Regulations and
Administrative Policies.
RECOMMENDED
ACTION:
Introduce and waive first reading of an Ordinance of the City Council amending sections 3.04.050.1, 3.04.120,
3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 and 3.04.340 of Chapter 3.04 of Title 3 of the St.
Helena Municipal Code regarding the City Manager's
authority to approve certain supplies, equipment, and
public works up to a certain monetary value.
PREVIOUS COUNCIL
ACTION:
Purchasing Authority was last updated on November 24,
2015.
STATEMENT OF THE
PURPOSE:
Streamline purchasing process in response to previous
City Council direction.
FINANCIAL IMPACT: None.
BACKGROUND:
St. Helena Municipal Code (SHMC) Chapter 3.04 Purchase of Supplies, Equipment and Services and Procedures for Public Works Projects establishes the City's purchasing system, including bid procedures and contract award thresholds, which may be updated periodically based on inflation or recommendation to ensure the purchasing process remains efficient. Section 3.04 as it relates to the purchasing authority was last updated in 2015, when the City council increased administrative approval authority for purchases of supplies, equipment, and services from $10,000 to $25,000.
The 2015 update made the City's procurement process more efficient by decreasing the time and costs associated with small dollar purchases and enabled the City Council to focus on policymaking.
DISCUSSION:
In the 10 years since SHMC Section 3.04 was updated, the costs of all goods and services have risen significantly. This has increased the number of contracts and purchases that require City Council action. Higher inflation since the pandemic has Agenda Item #11.3.
dramatically eroded purchasing power, requiring limited staff resources to be spent on preparing agenda reports for minor purchases that previously could have been approved administratively.
The City recently conducted a survey of neighboring agencies within Napa and Sonoma Counties to assess City Manager purchasing authority levels. The table below provides a comparative summary of the survey results.
Agency Purchasing Authority
Napa County
American Canyon 100,000
Calistoga 30,000
Napa 125,000
St. Helena 25,000
Yountville 45,000
Sonoma County
Bodega 50,000
Cloverdale 50,000
Cotati 25,000
Geyserville 50,000
Guerneville 50,000
Healdsburg 50,000
Rohnert Park 100,000
Santa Rosa 100,000
Sebastopol 50,000
Sonoma 25,000
Windsor 50,000
Marin County
Belvedere 75,000
Corte Madera 75,000
Fairfax 200,000
Larkspur 60,000
Novato 50,000
San Anselmo 50,000
San Rafael 50,000
Sausalito 75,000
Tiburon 60,000
Solano County
Benicia 100,000
Vallejo 100,000
Fairfield 100,000
Dixon 25,000
Agenda Item #11.3.
Vacaville 100,000
As the data above shows, only 2 other cities, out of the 30 listed above have a signing authority of $25,000 or less and the average authority is $68,000. In addition to surveying other cities, the recommendation to update the City Manager's administrative purchasing authority is based on several factors:
The previous City Council had requested staff to bring back an item to City Council to increase certain purchasing thresholds to improve operational efficiencies.
Inflationary Adjustments. Consumer Price Index (CPI) is the most widely recognized measure of inflation. Between 2015 and 2025, the Bay Area CPI (as published by the U.S. Bureau of Labor Statistics for the San Francisco-OaklandHayward region) increased by approximately 37 percent, meaning that a $25,000 purchase in 2015 is now equivalent to $34,250 in 2025.
Growth in the City's budget. In FY 2015, the General Fund operating budget was $9.4 million. In FY 2025-26, it has increased 139% to 22.2 million. In FY 2015, $25,000 represented 0.27 percent of the General Fund operating budget. In 2025, $25,000 represents 0.11 percent of the General Fund operating budget, while $60,000 represents 0.27 percent of the General Fund operating budget. The volume of contracts that require City Council consideration. The City Council has considered 42 contracts and purchases in FY 2025. 16 (38%) were less than $60,000 and 22 (52%) were more than $60,000. 100% of these purchases were approved by the City council.
The recommended administrative approval threshold updated would free up approximately 128 hours of staff time a year.
The recommended amount is also consistent with the limit established in St. Helena Municipal Code Section 3.04.020 regarding uniform construction contracts.
Additionally, it is common for departments to bring notable matters to the City Council for consideration even when the contract/purchase is below the established signing authority and that practice will continue with the recommended update.
Below is a summary of the recommended updates.
1. The threshold for administrative approval for agreements set at $60,000.
2. The $60,000 is updated every five years based on CPI and rounded to the nearest $5,000.
No other changes are recommended to the purchasing system or policies, and all other requirements of Chapter 3.04 remain in effect. This action will rescind the Council’s March 11, 2025 adjustment to the City Manager’s signing authority (which had temporarily lowered the signing authority to $10,000) and establish a new authorization level.
Agenda Item #11.3.
Streamlining the approval process for lower-value contracts will enhance operational efficiency by reducing administrative tasks and allow staff to direct time and attention on delivering services and projects. There is no direct budget impact associated with this recommendation.
ENVIRONMENTAL REVIEW:
None.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
St. Helena Municipal Code Chapter 3.04-c1
Agenda Item #11.3.
83578.00000\44329599.2
ORDINANCE NO. _____________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST. HELENA AMENDING SECTIONS 3.04.050.1, 3.04.100, 3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 AND 3.04.340 OF CHAPTER 3.04 OF TITLE 3 OF THE ST. HELENA MUNICIPAL CODE REGARDING THE CITY MANAGER’S AUTHORITY TO
APPROVE CERTAIN SUPPLIES, EQUIPMENT, AND PUBLIC WORKS UP TO A
CERTAIN MONETARY VALUE
WHEREAS, the City of St. Helena’s (“City”) Purchasing Ordinance provides the City Manager to have the authority to purchase certain equipment, supplies, and public works up to a certain monetary value without needing to obtain the City Council’s approval; and
WHEREAS, state law and the California Constitution permits the City to adopt all local, police, sanitary, and other ordinances and regulations not in conflict with general law; and
WHEREAS, City has determined that an increase in the preset spending limits provided to the City Manager for the purchase of certain equipment, supplies, and public works will improve the efficiency of local governmental operations by providing the City Manager more flexibility in the procurement of certain equipment, supplies, and public works.
NOW, THEREFORE, the City Council of the City of St. Helena does ordain as follows:
Section 1: The Recitals set forth above are true and correct and are incorporated by reference into this Ordinance.
Section 2: Amendment.
Sections 3.04.050.1, 3.04.100, 3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 and 3.04.340 of Chapter 3.04 of Title 3 of the St. Helena Municipal Code are hereby amended to read as follows (new language is underlined, deletions are in strikeout):
“3.04.050.1 Authority to adopt implementing regulations and administrative policies.
Notwithstanding the provisions set forth in Chapter 3.04, the City Council reserves the right to adopt implementing regulations and administrative policies for the procurement of equipment, supplies, and public works while concurrently aligning such activities with the City’s General Plan and City Council Goals.” “3.04.100 Bidding procedures for various purchase amounts.
Agenda Item #11.3.
83578.00000\44329599.2
Except as authorized in Sections 3.04.140 and 3.04.150, or in the case of emergencies as described in Sections 3.04.170 and 3.04.175, the purchase of supplies, general services, equipment and special equipment/supplies not included in a construction contract or bid specification for a public work, shall be made as follows:
(A) A purchase of five thousand dollars ($5,000.00) or less may be made by departmental purchase in accordance with Section 3.04.110. (B) A purchase greater than five thousand dollars ($5,000.00) to sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) may be made by an informal bid procedure in accordance with Section 3.04.120.
(C) A purchase of more than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) shall be made by formal bid procedure in accordance with Section 3.04.130.”
“3.04.120 Informal bid procedure.
The purchase of supplies, equipment, special equipment/supplies and general services not included in a construction contract or bid specification for a public work with the estimated value greater than five thousand dollars ($5,000.00), but not exceeding sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), shall be made by a purchase order as required by this chapter. Said purchases, subject to the department head’s discretion, based upon a small amount, or urgent need and timeliness, may be let without the formal bidding procedures described in Section 3.04.130. In such case, the following procedures shall be followed:
A. Solicitation of Bids. If it is determined that the request is of a sufficient size and time allows, the purchasing officer or designee, before issuing the purchase order to a specific contractor/vendor, shall: for purchases greater than five thousand dollars ($5,000.00) to sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), obtain at least three written bids or price quotes. The purchasing officer or designee may negotiate to obtain the lowest possible contract amount from any vendor contacted who can provide supplies, general service, or equipment within the time constraints of the department’s request. The purchasing officer or designee may solicit or determine bids of prospective vendors by written request, telephone, or may base award recommendations upon current catalogs or advertisements. …”
“3.04.130 Formal bid procedure.
For supplies, equipment, special equipment/supplies and general services not included in a construction contract or bid specification for a public work with an estimated value in excess of sixty thousand twenty-five thousand dollars ($60.000.0025,000.00), purchases shall be made in accordance with the following formal written bid procedures:
Agenda Item #11.3.
83578.00000\44329599.2
…”
“3.04.140 Special equipment/supplies, sole source purchases, and bid exceptions.
…
(B) Sole Source Purchases. Commodities or services that can be obtained from only one vendor, or one distributor authorized to sell in this area, are exempt from the competitive bidding requirements in Section 3.04.100 and are deemed sole source purchases. Sole source purchases may include proprietary items sold direct from the manufacturer. All sole source purchases shall be supported by written documentation indicating the facts and nature supporting the determination of a sole source, signed by the appropriate department head and forwarded to the purchasing officer. Approval of any sole source acquisition shall be obtained from the city council for an award of a contract or purchase order greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).
…”
“3.04.150 Cooperative purchasing with other agencies.
The bidding requirements of Section 3.04.100 shall not apply to the purchasing of any equipment or supplies which the purchasing officer decides to obtain through a cooperative competitive bidding procedure prepared by and processed through another public, local, state, or federal governmental agency. If it is determined to be in the best interest of the city, the purchasing officer is authorized to “piggy-back” onto or join into an existing written purchase contract, which contract was obtained within the last twelve (12) months through a competitive bidding process prepared by and awarded by another public, local, state or federal government agency. However, the city council’s approval shall be required prior to and for the joining of a “piggy-back” purchase or cooperative purchase for a purchase greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).”
“3.04.170 Emergencies.
Bidding procedures may be dispensed with in the case of an emergency. The city council delegates to the city manager the authority to declare a public emergency and enter into contracts for any purchase in accordance with Section 3.04.175. The city manager’s authority is subject to confirmation by the city council at its next meeting for any purchase in excess of sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).”
“3.04.175 Declared emergencies.
…
Agenda Item #11.3.
83578.00000\44329599.2
(D)(2) The finance director of administrative services will inform the city manager or their a designee and the city council of any individual purchase under this section with a contract amount greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), and also whenever the aggregate of purchases under this section is greater than two hundred fifty thousand dollars ($250,000.00). …
(F)(1) Posting of Contract Awards. All contracts awarded that exceed sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) shall be presented to the city council for ratification and thereafter shall be publicly posted within sixty (60) days of the award.
…
(F)(3) Notification Requirement for Emergency Services. For any purchase in excess of sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), the city manager shall report all such purchases to the city council within thirty (30) days of the onset of the disaster.
…”
“3.04.340 Contracting authority.
The city manager shall approve professional service or consulting contracts up to and including sixty thousand twenty-five thousand dollars ($60,000.0025,000.00). The city council shall approve professional service or consulting contracts greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).” Section 3: This action is not subject to the requirements of the California Environmental Quality Act (“CEQA”). The approval of this Ordinance is not a “project” within the meaning of 14 CCR Section 15378 (“State CEQA Guidelines”) because it has no potential for resulting in direct or indirect physical changes in the environment. The approval of this Ordinance is exempt from CEQA review because it will not have a significant effect on the environment under Section 15061(b)(3) of the State CEQA Guidelines.
Section 4: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, of the application thereof to any person or place, if for any reason held to be unconstitutional or invalid by the decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or places.
Section 5: The Mayor shall sign this Ordinance and the City Clerk shall cause the same to be published in accordance with Government Code section 36933. This Ordinance shall become effective thirty (30) days later.
Agenda Item #11.3.
83578.00000\44329599.2
THE FOREGOING ORDINANCE was introduced at a regular meeting of the St., Helena City Council on ____ day of ____________, 2025, by the following vote:
Mayor Dohring: ____
Councilmember Deasy: ____
Councilmember Barak: ____
Councilmember Spadarotto: ____
Councilmember Summers: ____
APPROVED:
_____________________________
Paul Jamison Dohring, Mayor
ATTEST:
______________________________
Andrew Bradley, City Clerk
CITY OF ST. HELENA
Agenda Item #11.3.
Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Finance
DATE: December 9, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Introduce and waive first reading an Ordinance, amending Chapter 3.04 of the Municipal Code Purchasing of
Supplies, Equipment and Services, and Procedures for
Public Works Projects to update the City Manager's
signing authority and add a new section providing
Authority to Adopt Implementing Regulations and
Administrative Policies.
RECOMMENDED
ACTION:
Introduce and waive first reading of an Ordinance of the City Council amending sections 3.04.050.1, 3.04.120,
3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 and 3.04.340 of Chapter 3.04 of Title 3 of the St.
Helena Municipal Code regarding the City Manager's
authority to approve certain supplies, equipment, and
public works up to a certain monetary value.
PREVIOUS COUNCIL
ACTION:
Purchasing Authority was last updated on November 24,
2015.
STATEMENT OF THE
PURPOSE:
Streamline purchasing process in response to previous
City Council direction.
FINANCIAL IMPACT: None.
BACKGROUND:
St. Helena Municipal Code (SHMC) Chapter 3.04 Purchase of Supplies, Equipment and Services and Procedures for Public Works Projects establishes the City's purchasing system, including bid procedures and contract award thresholds, which may be updated periodically based on inflation or recommendation to ensure the purchasing process remains efficient. Section 3.04 as it relates to the purchasing authority was last updated in 2015, when the City council increased administrative approval authority for purchases of supplies, equipment, and services from $10,000 to $25,000.
The 2015 update made the City's procurement process more efficient by decreasing the time and costs associated with small dollar purchases and enabled the City Council to focus on policymaking.
DISCUSSION:
In the 10 years since SHMC Section 3.04 was updated, the costs of all goods and services have risen significantly. This has increased the number of contracts and purchases that require City Council action. Higher inflation since the pandemic has Agenda Item #11.3.
dramatically eroded purchasing power, requiring limited staff resources to be spent on preparing agenda reports for minor purchases that previously could have been approved administratively.
The City recently conducted a survey of neighboring agencies within Napa and Sonoma Counties to assess City Manager purchasing authority levels. The table below provides a comparative summary of the survey results.
Agency Purchasing Authority
Napa County
American Canyon 100,000
Calistoga 30,000
Napa 125,000
St. Helena 25,000
Yountville 45,000
Sonoma County
Bodega 50,000
Cloverdale 50,000
Cotati 25,000
Geyserville 50,000
Guerneville 50,000
Healdsburg 50,000
Rohnert Park 100,000
Santa Rosa 100,000
Sebastopol 50,000
Sonoma 25,000
Windsor 50,000
Marin County
Belvedere 75,000
Corte Madera 75,000
Fairfax 200,000
Larkspur 60,000
Novato 50,000
San Anselmo 50,000
San Rafael 50,000
Sausalito 75,000
Tiburon 60,000
Solano County
Benicia 100,000
Vallejo 100,000
Fairfield 100,000
Dixon 25,000
Agenda Item #11.3.
Vacaville 100,000
As the data above shows, only 2 other cities, out of the 30 listed above have a signing authority of $25,000 or less and the average authority is $68,000. In addition to surveying other cities, the recommendation to update the City Manager's administrative purchasing authority is based on several factors:
The previous City Council had requested staff to bring back an item to City Council to increase certain purchasing thresholds to improve operational efficiencies.
Inflationary Adjustments. Consumer Price Index (CPI) is the most widely recognized measure of inflation. Between 2015 and 2025, the Bay Area CPI (as published by the U.S. Bureau of Labor Statistics for the San Francisco-OaklandHayward region) increased by approximately 37 percent, meaning that a $25,000 purchase in 2015 is now equivalent to $34,250 in 2025.
Growth in the City's budget. In FY 2015, the General Fund operating budget was $9.4 million. In FY 2025-26, it has increased 139% to 22.2 million. In FY 2015, $25,000 represented 0.27 percent of the General Fund operating budget. In 2025, $25,000 represents 0.11 percent of the General Fund operating budget, while $60,000 represents 0.27 percent of the General Fund operating budget. The volume of contracts that require City Council consideration. The City Council has considered 42 contracts and purchases in FY 2025. 16 (38%) were less than $60,000 and 22 (52%) were more than $60,000. 100% of these purchases were approved by the City council.
The recommended administrative approval threshold updated would free up approximately 128 hours of staff time a year.
The recommended amount is also consistent with the limit established in St. Helena Municipal Code Section 3.04.020 regarding uniform construction contracts.
Additionally, it is common for departments to bring notable matters to the City Council for consideration even when the contract/purchase is below the established signing authority and that practice will continue with the recommended update.
Below is a summary of the recommended updates.
1. The threshold for administrative approval for agreements set at $60,000.
2. The $60,000 is updated every five years based on CPI and rounded to the nearest $5,000.
No other changes are recommended to the purchasing system or policies, and all other requirements of Chapter 3.04 remain in effect. This action will rescind the Council’s March 11, 2025 adjustment to the City Manager’s signing authority (which had temporarily lowered the signing authority to $10,000) and establish a new authorization level.
Agenda Item #11.3.
Streamlining the approval process for lower-value contracts will enhance operational efficiency by reducing administrative tasks and allow staff to direct time and attention on delivering services and projects. There is no direct budget impact associated with this recommendation.
ENVIRONMENTAL REVIEW:
None.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
St. Helena Municipal Code Chapter 3.04-c1
Agenda Item #11.3.
PURCHASING
POLICY UPDATE
DECEMBER 9, 2025
Agenda Item #11.3.
BACKGROUND
SHMC Chapter 3.04 sets purchasing procedures
and thresholds.
Last update in 2015 increased administrative
approval from $10k to $25k.
Update improved efficiency and reduced time/cost
for small purchases.
Agenda Item #11.3.
WHY AN UPDATE IS NEEDED
Costs have risen significantly since 2015.
More small purchases now require Council action.
Inflation has reduced purchasing power.
Agenda Item #11.3.
REGIONAL PURCHASING AUTHORITY
COMPARISON
Only 2 of 30 surveyed agencies have limits at or below $25k. Average administrative authority among surveyed agencies is $68k.
St. Helena's limit is among the lowest regionally.
Description Average Purchasing Authority
Marin County Agencies 77,222
Napa County Agencies 75,000
Solano County Agencies 85,000
Sonoma County Agencies 54,545
Overall Average 68,167
Agenda Item #11.3.
CONTRACT VOLUME
City Council reviewed 42 contracts FY 2025.
16 (38%) were between $10K and $60k; 22 (52%) were
above $60k.
All were ultimately approved by Council.
Updating the threshold would save approximately128 staff hours annually.
Agenda Item #11.3.
OPERATIONAL IMPACT
Streamlines approval for lower-value contracts.
Reduces administrative workload.
Allows staff to focus on service delivery and priority projects.
Agenda Item #11.3.
IMPACT OF PROPOSED POLICY UPDATE
Aligns with SHMC Section 3.04.020 (uniform construction contracts).
All other provisions of Chapter 3.04 remain unchanged. No direct budget impact,
Signing authority can only be used for monies authorized in the adopted budget.
Agenda Item #11.3.
RECOMMENDED UPDATES
Increase administrative approval threshold to $60,000.
Agenda Item #11.3.
QUESTIONS?
Agenda Item #11.3.
83578.00000\44329599.2
ORDINANCE NO. _____________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST. HELENA AMENDING SECTIONS 3.04.050.1, 3.04.100, 3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 AND 3.04.340 OF CHAPTER 3.04 OF TITLE 3 OF THE ST. HELENA MUNICIPAL CODE REGARDING THE CITY MANAGER’S AUTHORITY TO
APPROVE CERTAIN SUPPLIES, EQUIPMENT, AND PUBLIC WORKS UP TO A
CERTAIN MONETARY VALUE
WHEREAS, the City of St. Helena’s (“City”) Purchasing Ordinance provides the City Manager to have the authority to purchase certain equipment, supplies, and public works up to a certain monetary value without needing to obtain the City Council’s approval; and
WHEREAS, state law and the California Constitution permits the City to adopt all local, police, sanitary, and other ordinances and regulations not in conflict with general law; and
WHEREAS, City has determined that an increase in the preset spending limits provided to the City Manager for the purchase of certain equipment, supplies, and public works will improve the efficiency of local governmental operations by providing the City Manager more flexibility in the procurement of certain equipment, supplies, and public works.
NOW, THEREFORE, the City Council of the City of St. Helena does ordain as follows:
Section 1: The Recitals set forth above are true and correct and are incorporated by reference into this Ordinance.
Section 2: Amendment.
Sections 3.04.050.1, 3.04.100, 3.04.120, 3.04.130, 3.04.140, 3.04.150, 3.04.170,
3.04.175 and 3.04.340 of Chapter 3.04 of Title 3 of the St. Helena Municipal Code are hereby amended to read as follows (new language is underlined, deletions are in strikeout):
“3.04.050.1 Authority to adopt implementing regulations and administrative policies.
Notwithstanding the provisions set forth in Chapter 3.04, the City Council reserves the right to adopt implementing regulations and administrative policies for the procurement of equipment, supplies, and public works while concurrently aligning such activities with the City’s General Plan and City Council Goals.” “3.04.100 Bidding procedures for various purchase amounts.
Agenda Item #11.3.
83578.00000\44329599.2
Except as authorized in Sections 3.04.140 and 3.04.150, or in the case of emergencies as described in Sections 3.04.170 and 3.04.175, the purchase of supplies, general services, equipment and special equipment/supplies not included in a construction contract or bid specification for a public work, shall be made as follows:
(A) A purchase of five thousand dollars ($5,000.00) or less may be made by departmental purchase in accordance with Section 3.04.110. (B) A purchase greater than five thousand dollars ($5,000.00) to sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) may be made by an informal bid procedure in accordance with Section 3.04.120.
(C) A purchase of more than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) shall be made by formal bid procedure in accordance with Section 3.04.130.”
“3.04.120 Informal bid procedure.
The purchase of supplies, equipment, special equipment/supplies and general services not included in a construction contract or bid specification for a public work with the estimated value greater than five thousand dollars ($5,000.00), but not exceeding sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), shall be made by a purchase order as required by this chapter. Said purchases, subject to the department head’s discretion, based upon a small amount, or urgent need and timeliness, may be let without the formal bidding procedures described in Section 3.04.130. In such case, the following procedures shall be followed:
A. Solicitation of Bids. If it is determined that the request is of a sufficient size and time allows, the purchasing officer or designee, before issuing the purchase order to a specific contractor/vendor, shall: for purchases greater than five thousand dollars ($5,000.00) to sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), obtain at least three written bids or price quotes. The purchasing officer or designee may negotiate to obtain the lowest possible contract amount from any vendor contacted who can provide supplies, general service, or equipment within the time constraints of the department’s request. The purchasing officer or designee may solicit or determine bids of prospective vendors by written request, telephone, or may base award recommendations upon current catalogs or advertisements. …”
“3.04.130 Formal bid procedure.
For supplies, equipment, special equipment/supplies and general services not included in a construction contract or bid specification for a public work with an estimated value in excess of sixty thousand twenty-five thousand dollars ($60.000.0025,000.00), purchases shall be made in accordance with the following formal written bid procedures:
Agenda Item #11.3.
83578.00000\44329599.2
…”
“3.04.140 Special equipment/supplies, sole source purchases, and bid exceptions.
…
(B) Sole Source Purchases. Commodities or services that can be obtained from only one vendor, or one distributor authorized to sell in this area, are exempt from the competitive bidding requirements in Section 3.04.100 and are deemed sole source purchases. Sole source purchases may include proprietary items sold direct from the manufacturer. All sole source purchases shall be supported by written documentation indicating the facts and nature supporting the determination of a sole source, signed by the appropriate department head and forwarded to the purchasing officer. Approval of any sole source acquisition shall be obtained from the city council for an award of a contract or purchase order greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).
…”
“3.04.150 Cooperative purchasing with other agencies.
The bidding requirements of Section 3.04.100 shall not apply to the purchasing of any equipment or supplies which the purchasing officer decides to obtain through a cooperative competitive bidding procedure prepared by and processed through another public, local, state, or federal governmental agency. If it is determined to be in the best interest of the city, the purchasing officer is authorized to “piggy-back” onto or join into an existing written purchase contract, which contract was obtained within the last twelve (12) months through a competitive bidding process prepared by and awarded by another public, local, state or federal government agency. However, the city council’s approval shall be required prior to and for the joining of a “piggy-back” purchase or cooperative purchase for a purchase greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).”
“3.04.170 Emergencies.
Bidding procedures may be dispensed with in the case of an emergency. The city council delegates to the city manager the authority to declare a public emergency and enter into contracts for any purchase in accordance with Section 3.04.175. The city manager’s authority is subject to confirmation by the city council at its next meeting for any purchase in excess of sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).”
“3.04.175 Declared emergencies.
…
Agenda Item #11.3.
83578.00000\44329599.2
(D)(2) The finance director of administrative services will inform the city manager or their a designee and the city council of any individual purchase under this section with a contract amount greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), and also whenever the aggregate of purchases under this section is greater than two hundred fifty thousand dollars ($250,000.00). …
(F)(1) Posting of Contract Awards. All contracts awarded that exceed sixty thousand twenty-five thousand dollars ($60,000.0025,000.00) shall be presented to the city council for ratification and thereafter shall be publicly posted within sixty (60) days of the award.
…
(F)(3) Notification Requirement for Emergency Services. For any purchase in excess of sixty thousand twenty-five thousand dollars ($60,000.0025,000.00), the city manager shall report all such purchases to the city council within thirty (30) days of the onset of the disaster.
…”
“3.04.340 Contracting authority.
The city manager shall approve professional service or consulting contracts up to and including sixty thousand twenty-five thousand dollars ($60,000.0025,000.00). The city council shall approve professional service or consulting contracts greater than sixty thousand twenty-five thousand dollars ($60,000.0025,000.00).” Section 3: This action is not subject to the requirements of the California Environmental Quality Act (“CEQA”). The approval of this Ordinance is not a “project” within the meaning of 14 CCR Section 15378 (“State CEQA Guidelines”) because it has no potential for resulting in direct or indirect physical changes in the environment. The approval of this Ordinance is exempt from CEQA review because it will not have a significant effect on the environment under Section 15061(b)(3) of the State CEQA Guidelines.
Section 4: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, of the application thereof to any person or place, if for any reason held to be unconstitutional or invalid by the decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or places.
Section 5: The Mayor shall sign this Ordinance and the City Clerk shall cause the same to be published in accordance with Government Code section 36933. This Ordinance shall become effective thirty (30) days later.
Agenda Item #11.3.
83578.00000\44329599.2
THE FOREGOING ORDINANCE was introduced at a regular meeting of the St., Helena City Council on ____ day of ____________, 2025, by the following vote:
Mayor Dohring: ____
Councilmember Deasy: ____
Councilmember Barak: ____
Councilmember Spadarotto: ____
Councilmember Summers: ____
APPROVED:
_____________________________
Paul Jamison Dohring, Mayor
ATTEST:
______________________________
Andrew Bradley, City Clerk
CITY OF ST. HELENA
Agenda Item #11.3.
Agenda Report to the City Council
Agenda Section: OLD BUSINESS
Department: Public Works
DATE: December 9, 2025
FROM: Eric Janzen, Assistant Public Works Director
SUBJECT: Adopt a Resolution authorizing existing water customers in the Magnolia Oaks Subdivision to connect to their potable water service for irrigation purposes.
RECOMMENDED
ACTION:
Approve the Resolution.
PREVIOUS COUNCIL
ACTION:
Originally presented to council on November 18, 2025.
STATEMENT OF THE
PURPOSE:
Seek Council authorization via adoption of a Resolution to authorize existing water customers in the Magnolia Oaks Subdivision to obtain the appropriate permits to connect their existing onsite irrigation systems to the private side of their potable water service.
FINANCIAL IMPACT: None
BACKGROUND:
The City Council adopted Resolution 2007-128 and Resolution 2007- 129 on November 13, 2007 establishing the Magnolia Oaks Subdivision. Included in Resolution 2007-128 (Mitigated Negative Declaration) was a provision requiring water conservation (refer to Mitigation Measure #43). The developer elected to meet this requirement by constructing a non-potable irrigation water distribution system connected to a new groundwater well located between Lot 29 (232 Rosebud Lane) and Lot 30 (204 Rosebud Lane). A private Well/Tank Easement and Maintenance Declaration was recorded on 7/15/2013. The non-potable distribution system supplies irrigation water for domestic landscaping to all parcels within the subdivision.
Water Neutrality Policy was not in effect at the time the subdivision was approved, so a water neutrality calculation was not prepared as part of this project.
DISCUSSION:
In 2025, representatives of the Magnolia Oaks Maintenance District reported to the City that the well had failed in the previous year. The residents lack the funding to restore the well in accordance with current requirements and they request the City Council grant authorization to use potable water for landscaping.
Granting this request will increase the amount of potable water used by the residents of this development.
Agenda Item #12.1.
The non-potable system is metered at each residence. The last full year of recordkeeping for water usage was 2023. City staff requested meter data for the purpose of determining how much water was used for irrigation on an annual basis. This data was provided in a spreadsheet; however, this record had many inconsistencies and the City was not able to reconcile the water usage. "The subdivision has a mixture of water meter types on the non-potable system. Some read in cubic feet (CF) and some in gallons (GAL). The subdivision's accounting practice applies a “multiplier” of 0.01 to all CF meters. This is not a conventional conversion factor, and it is unclear why it is applied. The GAL meters have no multiplier applied nor do these reads get converted to CF. However, selected GAL meters have a multiplier of 0.001 manually applied to the read. This multiplier is not expressly identified in the “multiplier” column [of the spreadsheet]. The accounts to which this multiplier is applied varies each billing period. It is unclear why some accounts receive the 0.001 multiplier and others do not." <excerpt from Public Works email correspondence dated 9/12/2025>
Staff then evaluated well driller's records, anecdotal reporting from residents, and construction records pertaining to the non-potable distribution system. Staff determined that the past use of the non-potable system makes it unsuitable for distributing potable water. Staff also determined that the non-potable system cannot be cleaned/refurbished for potable use. Staff did not attempt to evaluate the condition of the well.
Staff's assessment is that the non-potable distribution system is not viable.
City Attorney's assessment is that there is no legal prohibition to residents switching to potable water and that this change does not trigger a water neutrality evaluation.
Staff have reviewed the questions and comments received during the Council Meeting of November 18, 2025. The PowerPoint presentation has been updated to address these comments. The recommended COAs have been updated to reflect input from the Council and City Attorney and summarized below:
Permitting is mandatory under both State and Municipal Code. The proposed connections must be inspected.
Permit fees will cover the cost of staff time to perform these inspections. While Council can elect to reduce or waive permit fees, the cost of staff time will be borne by the other taxpayers of our City.
Backflow prevention devices are mandatory under both State and Municipal Code. Resident testimony that all residences are already equipped with functioning RPP devices is incorrect. Some parcel owners have not maintained and tested their devices and are under active enforcement action by the City. Well abandonment is mandatory and the responsibility of the "Well Site Property Owner". How cost for well abandonment is shared between the "Well Site Agenda Item #12.1.
Property Owner", the Association and owners is a civil matter discussed in the CC&Rs. The City's role in this matter is enforcement only. Residents of Magnolia Oaks are being held to the same potable water standards as all other residents of the city. The "Purple Pipe" system and private irrigation laterals were not constructed to the standards of a potable water system. The portions of the system to be retained must be either upgraded or isolated with a RPP before use.
Non-Potable distribution systems are uncommon but not unusual in areas where potable water has limited availability. Staff recommend that private infrastructure of this type always be owned and managed by a Home Owners Association.
Separate private ownership of of a community asset can only lead to conflicts between the owner of the asset and those served.
Staff continue to recommend that the well be demolished under permit from Napa County, non-potable system be capped and all non-potable meters removed. Residents may then be permitted to connect their private non-potable lateral(s) to their existing potable water service to their non-potable lateral via a reduced pressure principal (RPP) backflow prevention device. Connection will be voluntary and require a building permit if the parcel owner elects to connect.
IMPACT ON THE CITY:
Magnolia Oaks Subdivision is 5.86 acres (255,261 sq.ft.), zoned High Density Residential with Planned Development Overlay consisting of 45 units on 31 lots.
Average lot coverage is estimated as 36%. This limits the square-footage available for landscaping to 64% of the total development or 163,367 sq.ft. Existing landscaping is drought tolerant and well established. City Staff used the CA.gov Residential Landscape Water Calculator to estimate water usage. The Calculator estimated landscape water usage for the entire development as 2,268 HCF annually. (1 HCF = 748 Gallons) The additional water demand for individual households (SFR and MFR) is expected to range between 50 HCF to 73 HCF annually or about 5.6 HCF to 8.1 HCF per month, March through November. Irrigation use during the months of December through February is expected to be 0 HCF.
REQUIRED COAs:
If the attached resolution is approved by Council, residents of Magnolia Oaks would need to obtain permits to modify their existing potable water services in a manner that protects the City's potable water system. Public Works has compiled a list of conditions of approval (COAs) to be applied to these permits.
1. RPP backflow preventers are required on private potable laterals. Missing or non-compliant backflow preventers shall be replaced with RPP devices by the property owner in accordance with City Standard.
2. Existing non-potable distribution system will not be used to distribute potable water and shall be capped and abandoned in place.
Agenda Item #12.1.
3. Residents shall connect their private (on parcel) irrigation system to their potable service at a point downstream of the RPP.
4. Irrigation meter shall be removed and the non-potable piping capped.
5. The City strongly recommends that each resident have a second functioning RPP between the potable service and irrigation system.
ENVIRONMENTAL REVIEW:
Council adopted Resolution 2007-128 accepting the CEQA Mitigated Negative Declaration for the subdivision.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:
Resolution.Magnolia Oaks Irrigation Water.v2
Agenda Item #12.1.
CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION AUTHORIZING EXISTING WATER CUSTOMERS IN
THE MAGNOLIA OAKS SUBDIVISION TO OBTAIN THE
APPROPRIATE PERMITS TO CONNECT THEIR EXISTING ON SITE
IRRIGATION SYSTEMS TO THE PRIVATE SIDE OF THEIR
POTABLE WATER SERVICE.
RECITALS
A. The City Council adopted Resolution 2007-128 and Resolution 2007-129 on November 13, 2007 establishing the Magnolia Oaks Subdivision; and B. In 2025, representatives of the Magnolia Oaks Maintenance District reported to the City that the well had failed in the previous year; and C. The residents lack the funding to restore the well in accordance with current requirements and they request the City Council grant authorization to use potable water for landscaping; and
D. Staff determined that the past use of the non-potable system makes it unsuitable for distributing potable water. Staff also determined that the non-potable system cannot be cleaned/refurbished for potable use; and
E. Staff find that existing potable water services are the only viable alternative to the non-potable distribution system; and
F. Residents of Magnolia Oaks would need to obtain permits to modify their existing potable water services in a manner that protects the City's potable water system.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorize existing water customers in the Magnolia Oaks Subdivision to obtain permits to connect to their potable water service for irrigation purposes on a voluntary basis.
2. Require the Magnolia Oaks Subdivision to permanently abandon the groundwater well under permit from the County.
3. Require the Magnolia Oaks Subdivision to remove all non-potable water meters and permanently cap non-potable water distribution piping.
4. Residents who choose to connect their private non-potable service to potable water shall install Reduced Pressure Principle (RPP) backflow prevention device(s) at their sole expense and in accordance with City Standards.
Agenda Item #12.1.
5. Residents who choose to connect their private non-potable service to potable water shall do so on the privately owned side of their potable water meter.
Approved at a Regular Meeting of the St. Helena City Council on 9, December, 2025, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #12.1.
Magnolia Oaks Subdivision
Request for Irrigation Water Connection
Agenda Item #12.1.
Existing Groundwater Well
Has Failed
“Purple Pipe”
System is not
Suitable for
Potable Water
Agenda Item #12.1.
Why is the Purple Pipe System Not Suitable for Potable Water? • It's not the water, it’s the pipe itself.
• “Purple Pipe” and irrigation systems are constructed with materials and devices not rated for use in potable water systems. Any water conveyed by “Purple Pipe” systems is considered is a potential source of contamination.
• The only approved protection against contamination is a backflow prevention device. In St. Helena, only reduced pressure principal (aka “RPP” or “RP”) devices are acceptable.
Agenda Item #12.1.
City to Direct Well Owner to Abandon the Well
Under Permit from Napa County
Agenda Item #12.1.
Why Must the Well be Abandoned?
• Groundwater wells are a direct conduit to groundwater. Nonoperating wells have the potential to transmit pollutants directly to the groundwater where it can spread to other properties and users.
Who is Responsible for the Cost of Well Abandonment?
• The “Well Site Property Owner” as defined in the CC&Rs, Section
2.39 and to the extent described in Section 3.4.1. Section 3.4.1 also includes provisions for the “Well Site Property Owner” to recoup some expenses from the Association or Property owners. • The City has made no determination if Section 3.4.1 is applicable to the cost of well abandonment. This is a civil matter.
Agenda Item #12.1.
Remove
“Purple Pipe”
Meters
Recommend
Abandoning the “Purple
Pipe” System In-Place
Agenda Item #12.1.
Why Remove the “Purple Pipe” Meters?
• To provide a physical disconnection (i.e. “air gap”) between the modified potable water system and the former “Purple Pipe” system.
Agenda Item #12.1.
Add
Backflow
Preventers
Recommend
Abandoning the “Purple
Pipe” System In-Place
Allow
Connection on
Pvt. Property
Agenda Item #12.1.
Why is the City Requiring Backflow Preventers?
• The Developer did install backflow preventers, however, not all owners have maintained their devices.
• In St. Helena, only the RPP type backflow preventer is acceptable protection and each potable unit must have been successfully tested in the last year.
• Owners who wish to connect their irrigation systems to City water must have a working device. The City will have to evaluate each owner’s device on a case-by-case basis to ensure that it is functioning as intended.
Agenda Item #12.1.
RPP
RPP
Disconnect non-potable
lateral
Remove non-potable
meter & cap lateral
Add “Tee” fitting after
backflow preventer
Backflow preventer must be reducedpressure (RPP) type, operational and have a current test/certification on file with the City
New connection
between potable and
non-potable laterals.
Must be PVC, copper or
PEX
Property Line
Planter
Street
Building Permit is required
Typical fee for work shown: $230
Add’l fee if replacing/re-testing RPP: $150 per device Sidewalk Irrigation
Potable
Agenda Item #12.1.
Why does the City Strongly Recommend a Second Backflow
Preventer?!?!?
• The irrigation systems for the Magnolia Oaks homes were built for non-potable or reclaimed water only. The homes were protected by physically isolating their City water from irrigation water. • The proposed water connection, if completed, removes the protection unless a secondary functioning RPP is present. • Irrigation systems are exposed to fertilizers and pesticides which can backflow into the home.
• The RPP installed at the street protects the neighbors. When retrofitting an irrigation system as proposed for Magnolia Oaks, a second RPP is needed to protect the home.
Agenda Item #12.1.
Why does the City Require a Permit and Charge a Fee?
• All connections to City water requires inspection by City staff and ongoing recordkeeping.
• The fee covers the cost of staff time.
• If the fee is waived by Council, then the cost of staff time falls on the other taxpayers in the City.
Agenda Item #12.1.
Why is This So Difficult for Magnolia Oaks Specifically? Why are They Not Like Everyone Else?
• In the early development of Magnolia Oaks Subdivision, it was determined that the Development would have negative impacts on the City’s water system.
• The Developer elected to mitigate these negative impacts by supplying irrigation water from a well and agreeing to abandon the well when recycled water became available.
• This was documented in the CEQA report and the CC&Rs. • Council approval of the Development was contingent, in part, on this mitigation.
Agenda Item #12.1.
By abandoning the “Purple Pipe” system, the residents of Magnolia Oaks are changing the agreement with the City. This requires the careful consideration of the City Council.
It also requires significant modifications to the existing water systems to meet the requirements, previously waived, to convey potable water.
Agenda Item #12.1.
!" #$
%#& '&()*+#,-.+/ 0
1#
2(343(5(6
(7&&
89 :8;,.
<++ $
%=;,..++ $)., >'" $#-*?/
@$AB CD
EFA
#==B .,#
",'
; ,$*
##." A
E +
2(-2
#'
#
=;,.
.++ $-
G #B
<,
<$.,D
E
B '= .>
B H '
"#
E +
2(-2
;
#; A
$,
"
'#>>
.#$
.BB .
"
1#>>
B =B
#'
=B =#B A
;
IB,.
J#$K $-
L",'
,'
CB'
"#$
"
B,*,$#
$
"#
"
.$.,
' $
;#.
'#>>
$
M? +; B
2ND
(5(6-
E
,'
>
>
A +$'B#;
>#'
,$>B+#,$D
;>'.#,$
#$A
,'
#;
#'
. #B
#'
"
';'#$.
"#
8;,.
!B'
A ,? B'
.'+ B'D
#'
C# B-
!",
"
#"B
C#B$'D
OPQRST
UVWXYRS
YZX
TSTY[
[V
\T]WYT
V\
^ZR_T
`T\aR[
bTTcd
[QT
YVc[
Vb
c[Zbb
[RaT ^RSS
eT
eV\XT
ef
[QT
V[QT\
[Zg`ZfT\c
Vb
VW\
UR[fhO
ijkklmno
L" B
'"A
;
$
'#>>
,+
,$?? A
,$
,$'= .,$*
#$ ",$*
"#
,$?? '
"
B ',A $'-
L"
B ',A $'
>
9#*$,#
#'
#
"#?
#
p#.>C
A ?,.
,$'# A-
L" '
A ?,. '
#B
;
,$'= . A
#B D
;
#$
',A
=#B
#$A
#
B =B
,'
>, A
C,"
"
., -
E
,'
=
"
.,
A +#$A
.+=,#$. D
,>
"
B =B'
#B
$
>, A
B
,>
" B
,'
#
;#.>C
=B; +
A . A-
L"
>#.
"#
"
<,
"#'
qrstlu
$>B.
" '
,'
$
"
B '=$',;,,
>
"
B ',A $D
",'
,'
#
qrstvwl
>
.,
= B'$$ -
xB" B+B
$
" B
B ',A $'
,$
1
y $#
"#?
C# BD
$.
,
=#'' '
"B*"
"
p#.>C
A ?,.
B *# A
,$
B+'
>
C"#
"
A
C,"
,-
8 =
B *#B
# B
'=B,$ B'D
GB,=
,BB,*#,$
.
C,"
$ A
>
#
= B+,-
!"
#B
'= .,#
.,B.+'#$. '
; ,$*
,+=' A
$
9#*$,#
#'
z ',A $'{
@'
$*
#'
"
|,',$*
;#.>C
A ?,.
,'
=B .,$*
"
.,
C# B
'==
C"
#B
"
B H,B A
' .B
= B+,'D
#'
$
$
'
,'{
E>
"
,''
,'
"
.#==,$*
>
"
=B=
=,=
"#
,'
#
A +#$A
"
<,
$ A'
+#
>
"
8B=
8,=
' ' +
C$ B
}C
C$ B~D
mjn
>
"
B ',A $'-
L"
B ',A $'
A
$
C$
$B
#B
"
B '=$',;
>B
",'
=B,?#
' ' +-
+
#
"
? B
>,B'
8#B#*B#="
,$
"
1#>>
z =B
G,'.'',$7
O
¡
¢
-O
ijkklmno
£j
klk¤lw
jq
¥r¦mjtsr
§r¨©
? B
'** ' A
"#
"
#.
"
>$A,$*
B 'B
"
C -
!" " B
"
"#?
>$A,$*
B
$
,'
,++# B,#
#'
,
,'
$
" ,B
B '=$',;,, -
8;,.
!B'
.$,$ '
ªjmqtrnl
L!
$,, '-
$
,'
"
=B,?#
C
C$ BD
"
" B
#B
"
B ',A $'
"#
=B."#' A
,BB,*#,$
C# B
>B+
"
C
C$ B-
L"
!
C$ B
$
$* B
C,'" '
+#,$#,$
"
C -
E
,'
$
"
B '=$',;,,
>
"
B ',A $'
Mz
"
.,
+#,$#,$
"
C -
I? $
"*"
"
<,
"#'
#' A
"#
"
C
;
A 'B A
,
,'
A;>
"
"#?
"
*#
#"B,
B H '
"#-
L"
.#$
B H,B
"
C
C$ B
.#=
"
' ' +
#
#."
B ',A $F'
=B= B
,$
#$A
B +?
"
8B=
=,=
Agenda Item #12.1.
!"#$%&'()*$&+)$%,-,.$/012)(+30.$+((+40.+51*0.$(0*,6$($15.751,.('7.$2.5.#$,.0120(2,580 )5.09*$60.$(,-,.$/:"#$)5(.+51,58.#$,-,.$/.59$($.0+1$2/',.9$$+.#$(')4(02$25(+,5*0.$26+.# 0;&&9$85($',$:!
<=>>?@AB
C
D
E
F
GH
I
J
E
E
K
E
E
L
M
E
NOOP
HQ
Agenda Item #12.1.